HomeMy WebLinkAbout1987-10-20 Bd Comm. minutesMINUTES
IOWA CITY AIRPORT COMMISSION MEETING
SEPTEMBER 17, 1987
MEMBERS PRESENT: Lewis, Blum, Ashby, Ockenfels, Foster
GUESTS PRESENT: E.K. Jones, Jr.
Lewis called the meeting to order at 7:30 p.m. Attendance and guests were
noted. The minutes of the August 13, 1987, meeting were considered and
approved.
PRESENTATION OF BILLS: Zehr presented a list of the bills for the month. He
no e a paymen o Slade Roofing would be held until repairs to the United
hangar roof are completed, since recent rains revealed a leak still existed.
Zehr explained a few of the other bills briefly. The bills were approved for
payment as presented.
COMPLIANCE PROJECT REPORT: Zehr said he had been notified he would soon
receive a letter ran t e FAA acknowledging the timely receipt of information
which has been requested since the completion of the runway extension.
Compliance status is still being reviewed by various FAA departments and it
will probably be early FY88 (October or November) before compliance is rein-
stated.
Zehr expects the condemnation hearing for avigation easements on the
Fitzgarrald property to be held early in October. There still remain several
avigation easements to be acquired.
IOWA CITY FLYING SERVICE - RENTAL RATE ARBITRATION: Blum reported negotia-
tions are taking place between the committee and E.K. Jones regarding rental
rates for the Iowa City Flying Service and he expects a resolution of the
project to be reached without the necessity of resorting to third party
arbitration.
LEASING OF AIRPORT PROPERTY FOR FARMING OPERATIONS: Zehr referred the Com-
missioners o a copy of the farming lease with on and Karen Williams. The
lease is unchanged from previous ones, providing for a straight 50/50 divi-
sion of expenses and profits. Zehr also proposed a similar lease of the
approximately 50 acres recently acquired from John Dane, which would rent the
property back to the Danes. He noted that the Williams would be willing to
farm the land on such an agreement if the Danes do not accept the proposal,
By consensus, Zehr was instructed to forward the leases to the involved
parties.
0
Zehr reported approximately half of the office space at the United hangar
site has been leased to Van Winkel Engineering on a short-term basis, with
the expectation that the renter will soon need the remainder of the space.
CHAIRMAN'S REPORT: There was no Chairman's report.
PUBLIC AND COMMISSION MEMBERS' INFORMATION AND INPUT: Zehr responded to a
question regarding the effects on the clear zone by the relocation of the
d threshold of Runway 17 and stated that the Airport zoning ordinance does not
change with the relocation of the threshold.
/" 0Z
Airport Commission
September 17, 1987
Page 2
The matter of who has the authority to enforce laws at the Airport was again
discussed. It was determined that the Airport Manager has the authority to
enforce local ordinances on the airport.
Zehr reported the airport breakfast was another success, with one of the
largest crowds ever. The Sertoma Club served 1500-2000 breakfasts, there
were free airplane rides, and other worthwhile events. Zehr suggested the
event be scheduled again for August 28, 1988.
The next meeting was scheduled for October 15, 1987.
EXECUTIVE There was no executive session.
The meeting was adjourned.
Recorder, Priscilla Wright.
/oevat
9
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MINUTES
PLANNING d ZONING COMMISSION FORMAL MEETING
THURSDAY, OCTOBER 1, 1987 - 7:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT: Clark, Cooper, Dierks, Scott, Wallace
MEMBERS ABSENT
STAFF PRESENT:
Hebert, Horowitz
Boyle, Moen, Kritz
RECOMMENDATIONS TO COUNCIL:
1. Recommendation to approve an amendment to Section 36-69(b) of the Zoning
Ordinance to require a demonstration of special circumstances for the
granting of certain special exceptions.
2. Recommendation that installation of a sidewalk within the Rochester Place
subdivision which would connect the Rita Lynn turnaround with First
Avenue be completed in conjunction with development of that subdivision.
CALL TO ORDER:
Chairperson Scott called the meeting to order at 7:33 p.m.
PUBLIC DISCUSSION:
There was no public discussion.
CONSIDERATION OF MINUTES OF SEPTEMBER 17 1981:
Clark moved to approve the minutes of September 17, 1987. Wallace seconded
the motion. The motion carried unanimously, 5-0.
DEVELOPMENT ITEMS:
1. S-8716. Public discussion of an application submitted by Metro Pavers,
Inc., for approval of a preliminary Large Scale Non -Residential Develop-
ment plan for property located at 1722 Stevens Drive. (45 -day limitation
period: waived.)
The Commission discussed deferring this item until the issue of providing
adequate fire protection measures to the site has been resolved.
Wallace moved to defer item S-8716 to the October 15, 1987, Planning and
Zoning Commission meeting, Dierks seconded the motion. The notion
carried unanimously, 5-o.
2. 5-8724. Public discussion of an application submitted by Frantz Con-
s ruction Co., Inc., for approval of a preliminary plat for Village
Green, Part XI, a 43 -lot residential subdivision located south and west
of the intersection of Muscatine Avenue and Scott Boulevard. (45 -day
limitation period: waived.)
143
Planning 8 Zoning Commission
October 1, 1987
Page 2
Moen reported that Village Green representatives had submitted a proposal
to the Commission and staff for review. The new proposal separates the
proposed development from existing portions of Village Green. Except for
walkways linking existing and proposed developments, there are no provi-
sions in the residents' proposal to allow for vehicular integration of
the new portion with existing development. Staff found that the proposal
i lacked the necessary integration to allow circulation of traffic to the
east and west. Staff recommends that the development allow for adequate
east-
west circulation for bath emergencyq
ransit
service and to circulate traffic geneateby the development topointseast and west.
Neighbors' concerns about through-traffic from Scott Boulevard through
this subdivision were considered; staff encourages the developer to
r design roads that would be more circuitous to discourage vehicular traf-
fic from coming off Scott Boulevard and going through the Village Green
development to reach destinations to the west. Moen reiterated neigh-
bors' concerns regarding retentin of the court concept and green space.
Wallace inquired whether emergency vehicle access would be restricted by
a circuitous route. Moen replied that one reason for the integration of
roadways is to assure that emergency services are not hindered by
encountering dead end roads. Circuitous routes do not restrict emergency
vehicle access but would discourage the use of internal streets within a
subdivision by those intending to shorten travel time from one point to
another.
Chairperson Scott, addressing Larry Schnittjer of MMS Consultants in-
quired the developer's -reaction to staff comments. Schnittjer replied
that due to the sewer restrictions in the area, the amount of land left
to develop and the limited number of access points permitted onto Scott
Boulevard, the design alternatives are limited.
Clark asked Schnittjer what costs were entailed by redesigning the subdi-
vision. Schnittjer replied that the developer, Mr. Frantz, has not
agreed to date to pay for any changes. Clark commented that perhaps a
list of neighborhood concerns could be drawn up by staff to eliminate
unnecessary delay. Moen noted that concerns identified by some neighbors
were the amount of traffic expected by an integrated roadway system and
the preservation of green space and the court concept.
Schnittjer asked whether the neighborhood could draw up another proposal
that addresses staff comments; he would then be glad to work with that
a proposal. Scott commented that the neighborhood group told the Commis-
sion that they wanted to retain the general concept plan as proposed for
the Village Green development. Scott asked whether the plat could be
denied if the proposed development met all required City standards.
Boyle replied no.
N-43
Planning 8 Zoning Commission
October 1, 1987
Page 3
Schnittjer commented that considering how Village Green is situated in
relation to the rest of Iowa City, there is a need to maintain the loop
system so as to provide good circulation to the west.
prevent through -traffic is proper, but provision of
the area must take priority.
The desire to
emergency service to
John Hale, representative Of the Village Green Homeowners Association,
commented that the people present at the October, 1986, review of the
Village Green proposal were not actually representatives of the Village
Green Homeowners Association, Recently, representatives of the Homeown-
ers Association met and gave preliminary approval to the concept
that was submitted about a week ago and which is currently before the
Commission. Hale further c P Plan
Association were the access Points
that the concerns of the Homeowners
p
and the
density on Wayne Avenue which isncurrently heavierevard than was proposedtraffic
Will continue to increase in the future. Hale summarized the Associa-
tion's concerns by saying that cross -traffic, extension of the court
concept, preservation of green space, and safety concerns associated with
proposed stormwater basins were the major points of concern.
Wallace commented that she would not be in favor of this proposed subdi-
vision if it did not have good access to the west and east.
Wallace moved to defer item S-8720 to the formal Commission neeting
October 15, 1987. Clark seconded the notion. The motion carried unani-
mously ".on
Chairperson Scott noted the attendance at the Commission meeting Of the
former Chairman of the Planning and Zoning Commission, John Seward, and a
former Commissioner, Rod Perry,
ZONINNG ITEMS:
1• Z-8608, Public discussion of an application submitted by Southgate
leve opment Company for the rezoning of Lots 1-3, 18 and a portion of Lot
19 Highlander Addition from CO -1 to ROP (deferral to March 3, 1988 re-
quested by applicant).
Dierks moved to defer item Z-8608 to March 3, 1988• Cooper seconded the
motion. The motion carried unanimously 5-0.
o. 2, 2-8703, Public discussion of an application submitted by Frank Eicher of
-1113 Public
acre tract known as Southwest Estates from ID -RS and RR -1 to
RS -5.
Scott noted that there was extensive discussion of this application at
the informal meeting on September 28, 1987, and that the discussion will
continue at the informal Planning and Zoning meeting on October 12, 1987.
Cooper moved to deferitem Z-8703 to November 5, 1987.
the motion. The motion carried unanimously, 5-0. Dierks seconded
1443
Planning 8 Zoning Commission
October 1, 1987
Page 4
3. Public discussion of a proposed amendment to Section 36-69(b) of the
Zoning Ordinance concerning standards for evaluation of special excep-
tions.
Moen indicated that the purpose of this amendment is to distinguish
between special exceptions granted to permit the establishment of a use
and special exceptions which authorize modifications of minimum yard
requirements. Special exceptions associated with certain uses are gener-
ally granted if it can be demonstrated that a use will be compatible with
other permitted uses in the zone and that no harm is inflicted on neigh-
boring properties or the community at large. With special exceptions for
the modification of yards, Moen noted that this presumption of right to
modify the yard requirement if no harm is done is not intended.
when the modification of yard requirements is intended to be permitted toady
amendments is toss ate th t itancesris incumbent upil. Oen onrtthe property proposed
owner
demonstrate that his/her situation is unique from others who must comply
with the minimun yard requirements and that there is some difficulty in
i complying with the Code.
Wallace moved to approve the amendment to Section 36-69(b) of the Zoning
Ordinance Of to require a demonstration of special circumstances for the
granting
tiheial unpseoper cf�the
cottntd thatsnce ewas certaiinof the othisamendment
on older, established neighborhoods, he intended to vote against this
proposal.
The motion carried 4-1, Scott voting nay.
OTHERNESS:
I. Planning 8 Zoning Commission information.
None.
2. Discussion of minor changes to Rochester Place Subdivision.
Moen reported that subsequent to the Commission's recommendation to
approve the plat for Rochester Place, the subdivision plat was amended to
include a note referring to establishment of a homeowners association to
assume responsibility for maintenance of the stormwater management system
tproposed oi em
the subdivision to FirstAvenueLffformaintenance
iassociation deemed the kslinkin
idewalk
>• was needed. Installation of this sidewalk would, therefore, be deferred
until such time as the homeowners association felt the sidewalk was
warranted.
Moen reported that while staff feels installation o
justified at the time the subdivision ithe sidewalk is
s def
plat should make provisions for an easement vv eloped, which a mum, this
Of place a minisidewalk
at another time. Moen also reported that the City Council is considering
the further subdivision of Lot 22 to create two lots, both of which would
M access onto First Avenue.
/" 13
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Planning 8 Zoning Commission
October 1, 1987
Page 5
Boyle commented that the responsibility for maintenance of the sidewalk
should be spread over the entire subdivision so that its maintenance can
be assured.
Scott questioned how drainage swales in the subdivision will be main-
tained. Boyle replied that easements allowing access to the swales for
maintenance and reconstruction, if necessary, would ensure their mainte-
nance. Clark asked if an easement for the sidewalk was granted by the
developer, who would decide if a sidewalk was needed at a later date. He
also asked
only. Scott hreplied h that s the homeowners sassociation sed to abutting
rdecide whenra
sidewalk was to be put in. Moen added that unless the homeowners asso-
ciation agreed to pay for the walk, the three abutting lot owners
be assessed the cost of the sidewalk. would
Schnittjer reported that there will be an access easement leading to the
stormwater detention basin. Dierks asked Schnittjer whether children
currently use the vacant lot to cut through to Regina School. Schnittjer
replied that the topography is not conducive to taking this shortcut.
The Commission moved that installation of the sidewalk be completed in
conjunction with development of the subdivision. Dierks seconded the
motion.
Wallace commented that she felt that the sidewalk was vital and necessary
and would be used by people of all ages. Wallace also noted that it would
be financially unfair, however, to impose the cost of the sidewalk only
upon a few of the lot owners. Clark commented that the sidewalk was not
really needed and that, due to its location near the detention basin, it
would probably be hazardous.
The motion carried 4-1. Clark voting nay.
ADJOURNMENT:
The meeting was adjourned at 9:05 p.m. Minutes submitted by Kyle L. Kritz.
Approved by:
Sally Dierks, Secretary
NO
Mayor's Youth Employment Program
Minutes
Board of Directors Meeting
September Id, 1987
Board Members Present: Doug Allaire, Linda Lawrence, Nancy Madson Rowley,
Jacque McClure, Barry Kucera, Bill Casey, Jan Liggett and Marsha
LaFollette.
Staff Present: Peg McElroy
Call to Order: Doug Allaire called the meeting to order at 4:04 p.m.
I. Introductions h Welcome
Peg introduced Barry Kucera to the board. Barry is fulfilling an
unexpired term through June 30, 1989 and is a county representative
approved by the city council on August 11, 1987. Barry is a Business
Representative for the Carpenters Local 1260 in Iowa City. Peg
explained that Barry assisted her in developing costs for two (2)
projects to be submitted to the Committee on Community Needs in
September (Agenda Item follows).
II. Approval of Minutes: The minutes of the July 15, 1987 meeting were
reviewed by the board. It was not noted In the first draft of the
minutes which board members moved for approval, therefore, the board
will again consider approval at the October meeting.
III. Approval of Financial Reports: Peg McElroy reviewed the financial
reports for May, June and July, 1987. It was not noted In the first
draft of the minutes which board members moved for approval,
therefore, the board will again consider approval at the October
meeting.
IV. Additional Agenda items: There were no new additional agenda Items.
Peg passed out copies of current board members names, addresses and
.o• telephone numbers and asked the board to review the Information and
report corrections to her. There were a few corrections reported In
addresses and telephone numbers and she explained that a new copy
would be available at the October meeting.
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V. New Business
1. Hospice Road Races:
Peg announced that the lith Annual Iowa City Hospice Road Races will
be held Sunday, October 18, 1987. Mayor Bill Ambrisco and Mayor Mike
Katchee will walk for Mayor's Youth and will also start the race with her.
In addition to Mike and 8111, other members of the community have agreed tto//
2
walk or run on behalf of the agency. She urged board members to get
involved in the event by either running or walking, volunteering, spectating
or, signing sponsor forms when requested by participants. Peg is hoping that
2,000 runners/walkers will attend the event and a f10O,000 fundraising goal
has been set for the agencies of United Way. Brochures were passed out to
board members.
2. Iowa Conservatlon Corps, Awards:
Peg announced that four (4) youth will receive awards for their
participation
September29, 1987hatsthe eIowa wCity nCounciloMeetingservatin Corps.atpogram
r7:30 on Tuesday,
Ambrisco will be giving certificates provided by the Department ofMayor
Development and signed by the Governor. Youth were selected by their peers
and staff. Peg invited board members to attend this brief ceremony.
3. United Wa Cam al n Re uest
MYEP has received a request to contact several small businesses to
around ttohboard7members-88 tand ed Wrequay estedgthat �they vollunteereg dtohcontactts
businesses. It is suggested that contacts be made between September 21 and
October 5.
4. Quarterly Report
Peg presented the quarterly report narrative and statistics. Since
this was the final report for FY 1987, it includes the
fannual statistics.
She indicated that Lucy Luxenburg has cto a data
base, there -Fare, stonverted the statistics
statiical reports should be much more quickly completed
in the next fiscal year.
The
the boad.
Peg made some uobservations dabout cthetorsstatisticsrandrexplainedreport wee Pesented tothat sher
rwould
send copies to all funding bodies.
6. FY 1989 Budoeti
A proposed FY 1989 budget was presented to the board for discussion.
Jan Liggett moved/Barry Kuhera seconded to approve the recommended budget
with necessary modifications completed before the October 2, 1987 submission
date and signed by the MYEP Treasurer. Motion carried/MSC.
7. CCN/CDBO Re nests FY 1988-1989:
Peg presented
be suittd to the Cmmi
on CommunityNeedsddueeonwSeptemberp21. Ino conjunctionewith Parksoandttee
o Recreation, MYEP proposes to construct a handicapped trail and floating boat
dock at Terrell Mill Park next summer with MYEP teenagers participating in
the Iowa Conservation Corps, Program. In addition, a proposal was submitted
Facility), including scr,
to renovate the exterior of the 410 Iowa Avenue property (youth serving
of
and painting of the exterior, roof flashing
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and chimney repair and replacement of the sidewalk. Exterior lighting for
security purposes would be added. The proposal in Terrell Mill was endorsed
by the Riverfront Commission and the youth serving facility was endorsed by
United Action for Youth and Youth Homes, Inc. Peg will meet with the
Committee on Community Needs on Tuesday, September 29, 1987 at 5:00 p.m. to
discuss the proposed projects.
VI. Old Business
I. Case Report:
Peg gave a review of the number of teens that had worked on the Iowa
Conservation Corps that had received jobs during the month of September.
2. Youth Services Joint Facilit Sub -Committee:
Peg reported that Jacque McClure has agreed to serve on a committee to
assist her in the move to the new facility. Tentatively, MYEP Is planning
to move November 15, 1987. In addition, Jacque will assist the three (3)
directors of the respective youth agencies in planning for the clerical and
receptionist staff. A proposal will come before the board in the future.
i
3. 20th Anniversary Sub -Committee Report:
Nancy Rowley discussed ideas that were generated in the first meeting
Of the committee. Ideas Include an open house at the new facility, displays
throughout the community, contacting all of the former board members and
former MYEP students, videotape and photograph preparation and t -shirts.
The next meeting is Wednesday, September 30, 1987 at 4:00 P.M. at the Iowa
City Public Library. Board members not serving on the committee are welcome
to attend.
4. Election of Officers FY 1988•
Marsha LaFollette and Nancy Rowley presented their slate of candidates
for the positions of officers. Their recommendations included: Doug
Allaire, President, Jan Liggett, Vice -President and Jacque McClure as
Secretary/Treasurer. Barry Kucera moved/Linda Lawrence seconded that the
slate of candidates be approved as presented. Motion Carried/MSC.
5. Youth Services Foundation Report:
Doug Allaire reported that the foundation has considered the 3rd draft
of the by-laws and the first draft of the articles of incorporation. Final
° drafts will be
presented to all three boards in October. In addition, MYEP
will have the opportunity to decide on four (4) members of the original
foundation board (they may be but need not be MYEP board members) and ideas
for original trustees should be submitted to the foundation In October or
November. Peg reported that the foundation is further exploring public
relations techniques with Roy Justis, has developed an initial brochure that
is currently being edited by Pete Robinson and will discuss the concept
further In October. The foundation will be a major agenda Item during the
board meeting in October.
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I�e4 fle
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6_. Young Adult Conservation Corps /Iowa Conservation Corps, Reports:
Peg received the report from JoAnn Callison that she filed with the
Department of Economic Development after monitoring the two summer
programs. The Young Adult received all 3's (Excellent and highest rating
possible) and the Youth component received S 3's and 2 4's (exceeds
standards) with an overall proJect rating of 3. This Is Important in
applying for future grants from the State.
The next meeting was scheduled for Wednesday, October 21, 1987 at 4:00
p.m, at the Iowa City Public Library,
Respectfully Submitted
Jacque McClure, Secretary/Treasurer
?L.-7-)LU r^1
Peg McElroy, Executive Director
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MINUTES
PARKS AND RECREATION COMMISSION
SEPTEMBER 9, 1987
MEMBERS PRESENT: Hesse, Steinbrech, Watson, Weideman, Willis
MEMBERS ABSENT: Dotson, Henry, Hradek, Jordison
STAFF PRESENT: Trueblood, Kriz, Coffin, Ertz, Smothers
i
FORMAL
ACTION TAKEN:
the Riverfront Commission would like to
CDBG FUNDING: Watson stated
j co-sponsor with Project Green and the Parks and
Recreation Department a Mayor's Youth Employment Program
application for a project similar to the Ralston Creek
Bank Stabilization Project which was done this year,
possibly cleaning up the riverbank along Terrill Mill
Park. Trueblood stated staff had identified the
following projects for possible CDBG funding:
1. Constructing a handicapped trail to the river
at Terrill Mill Park.
2 Making the m and pottery room at the
Recreation Center oaccessible to the handicapped.
3 Constructinged path
bot from
Nor Norththe
parking
and South
Hickory Hill Parks.
th from the
4. Conlotstoutheng a restroom ata
Merceped raparking
and Creekside Parks.
5. Construction of a restroom in lower City Park.
6. Purchasing playground equipment for various parks
which are located in low income areas.
7. Constructing a picnic shelter at Fairmeadows Park.
1`14.6
.1.
d
Moved by Watson, seconded by Willisto
following projects, submit the
listed i , n the order of priority
funding: ,
to the Committee on Community Needs for possible CDBO
I. Making the darkroom and pottery roomin the
Recreation Center accessible to the handicapped.
2. Construction of handicapped paths in various
parks.
3. Construction of a restroom in lower City Park.
Unanimous.
IOWA CITY A meeting of the Board of Directors of the Iowa City
PARKS & RECREATION Parks and Recreation Foundation will
FOUNDATION: to discuss names of be held next week
board. Potential members to serve on the
HARRISON STREET There was discussion regarding the naming of the Harrison
POCKET
POCKET PARK: Street Pocket Park. The Commission would like to receive
the public's input as to a possible name for the park.
Staff will prepare a press release.
DIRECTOR'S REPORT: Introduction
Dave Smothers, Recreation's student
intern, was introduced.
Scott Boulevard Parkin : Trueblood reported that the
ScottwBouleva dtohelp
eintemporary
grass parking lot off
arkirob
along Scott Boulevard which occurs during the soccer games.em
Brookl_ ani: A landscaping plan has not been prepared
yet by staff. Mr. Neff has been contacted to reassure
him that we will be preparing the plan in the near
future.
Handicare - Harrison Street Pocket Park: Trueblood
distributed a copy of a memo from Melody Rockwell
regarding the Harrison Street Pocket Park funding. The
City agreed to loan Handicare, Inc, monies from the
Parkland Acquisition Fund to assist in the construction
of the park. The loan shall not exceed $25,000 and will
be repaid no later than December 31, 1988.
Local Ootion Sales Tax. Trueblood distributed the
Questions on Local Option Sales Tax Referendum leaflet
which had been prepared by the City of Iowa City.
Mercer Park A vatic Center: Trueblood reported that
the .construction of the Mercer Park Aquatic Center is
on schedule and progressing nicely.
-2-
/4S
.o•
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City Park Pool Renovation: Trueblood reported that the
pre -construction meeting will be held September 10th,
with construction beginning shortly.
Central Business District. Trueblood reported a
volunteer clean up effort of the downtown area and
Central Business District has been organized by the
Downtown Association. This clean up effort will begin
at 8:00 a.m., Saturday, September 12th.
ADJOURNMENT: The meeting was adjourned at 7:25 p.m.
-3-
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MINUTES
RESOURCES SECONSERVATION COMMISSION
SEPTEMBER
MEMBERS PRESENT: Moreland, Singer, Vogel, Pelsang, Persson, Duffy
MEMBERS ABSENT: Crain
STAFF PRESENT: Schoenfelder
PUBLIC PRESENT: Karen Kubby
CALL To ORDER:
lled to order at 7:31 P.M. by Moreland, Chair.
The meeting was ca
APPROVAL OF MINUTES:
minutes of August 10, 1987, as submitted; Vogel
Singer moved to accept the
seconded; passed unanimous.
COMMITTED re ara-
Fair - Singer reporteasthj� order except the
A. 1997 Homeowners' Energy nicely. Everything
i tions were progressing Y•
determination of RC RCC members tot at the
and the information o
be put on a one page Singer and Pelsang.
i Members agreeing to attend the Fair were Moreland, 9
which would in -
Moreland agreed to prepare the one page RCC handout
clude:
I. Sycamore Mall Logo.
2, List of Fair Participants.
3, List of RCC members.
q, City staff member. Conservation Week.
S. Announcement of Energy
Duffy will copy 200 to 300 handouts.
Singer suggested that next year the RCC get local businesses to organ-
ize the event with the RCC only acting as a co-sponsor.
B. Energy Conservation Week - Pelsang submitted an outline listing both
progress made and tasks to be completed.
Pelsang suggested that Eastdale Mall be included as a poster display
site along with Sycamore and Old Capitol. Kindergarten posters would
be displayed at Eastdale.
o•
a
Singer suggested that there not be "Winning" posters only representa-
tive posters displayed. The members agreed that Winning should be
de-emphasized.
Persson suggested that Hancher, University Hospitals, and other Uni-
versity and public sites also be considered as poster display sites.
It was generally agreed that this would be considered for the next
Conservation Week.
Moreland suggested the next committee meeting be in two weeks on
September 28, 1987; 7:00 p.m. at the Public Library.
C. Media - Duffy is continuing to submit information to the Press -Citizen
which continues to publish this info monthly.
D. Waste -to -Energy - Moreland informed the members that he had copies of
articles addressing the issue of toxic waste from W to E plants if
members were interested.
PROPOSALS TO CCN:
Karen Kubby current Chairperson of the Committee on Community Needs ex-
plained the proposal submittal process and the types of proposals being
considered. RCC members will consider submitting a thermography program.
ANNUAL ENERGY USE REPORT:
Schoenfelder answered questions concerning his FY87 Energy Use Report sent
to City staff on August 20, 1987.
ADJOURNMENT:
Meeting adjourned at 9:19 p.m.
/�r
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MINUTES
SENIOR CENTER COMMISSION
AUGUST 17, 1987
MEMBERS PRESENT: Jack Bock, Bill Coen, Lorraine Dorfman, Fred Goss,
Geri Hall, Mike Kattchee, Ruth Wagner, Dorothy
Whipple
MEMBERS ABSENT: Jean Hood
STAFF PRESENT: Bette Meisel, Joyce Phelps, Susan Rogusky
GUESTS PRESENT: Iva Hilleman and Edith Boldt, Council of Elders;
Mike Lawson, MECCA
INTRODUCTIONS/PUBLIC DISCUSSION/MINUTES:
Kattchee called the meeting to order at 3:08 p.m. The guests introduced
themselves. Hall moved the minutes be accepted as read. Coen seconded.
Minutes were approved, all ayes.
There was no public discussion.
COUNCIL OF ELDERS REPORT:
Hilleman spoke briefly on the senior peer counseling training to be doAe
at the Senior Center.
Hilleman said the Council of Elders had voted to provide alternative
snacks for the diabetics such as cheese, fruit, and crackers at the
sixth birthday celebration.
She said the Council had discussed various ideas for activities,
includinevening
dances,
Halloween
costume party, Hillemnaidthe Counciwsquienterestedinhvi band
ingo
as they felt it would draw a crowd.
Hilleman said she had had a complaint from a senior citizen about the
Center charging for some classes and activities.
Hilleman reported that next year having a booth in a good location at
the Johnson County Fair was their goal. Council members were contacting
the appropriate people for this purpose. She said the
Publicity/Outreach
seeif ttheytwould Committee
fundwould
the approach
for tathe
Board booth ofSuervisrs to
Shep said pother
committees were working on the birthday celebration.
There was general discussion on the various suggestions. Meisel said
the Eagles had donated $150 for bands for dances. Meisel said as far as
charging for activities/classes were concerned,freeir time to 99% of them were
She esaid hoccasionally volunteer echargeaders srwerei adehfor material saketchemSheppen.
the Csaid
ity will not pay for programming. Kattchee suggested including
lam%
.o
Senior Center Commission
August 17, 1987
Page 2
programming as a budget item. Goss said the City would probably reject
it.
SENIOR CENTER UPDATE:
Meisel passed aroundan out-of-state letter she had received requesting
a copy of the Medicare SYRRIementarV Ins r nce <
the Center had printed and was selling for 25t.:. the which
Meisel said the pool players provided a shining example of what a group
could accomplish when they worked together to get a job done. They had
the
foundld a dealer to sell them a table wholesale, found a buyer for one of
have othetother'old raised
tablethe
recovered,� and ththe community
newne
m toosetyup.new table, to
Meisel said the roof was still leaking and it was a problem everyone was
concerned with and trying to solve.
Meisel said one problem the Commi
enough handicapped ssion needed to consider was the lack
spaces
parking spaces. She said that the Center had two
spaces provided and
createdthat the Senior Center users had more or less
• 2 additional spacesby parking near the building in the alley.
This practice had caused complaints from other and did indeed a
cause a traffic hazard in the alley, t times
There s
different ways to deal swith ithis problon on lem. Meisel saidh
htotions he City andhePutting up NO Parking signs in the alley.
Goss moved that the parking arrangements remain as they are for 30 days
after the installation of the
No
meeting, whichever is first.Coen Parkindsignssti n he next Commission
secon
Meisel said the City will e , all ayes.
and Congregate Meals will' -clean the trapthe pgreasetraperiodically. for the kitchen,
periodically.
Lori
be workMeisefull-t24 ime,i andtconsequently, effectiram vecOctober 1� 1987, Benztwould
want toiwork full-time sors a ek. Susan she would apply for does
work a week.
Dorfman and others expressed concern about letting the Program
to establishoantion additio al 0 to full-time Position en of Volunteerission had
Specialist.
After dis
a cuss ion, it was decided that in order not to lock out the
requested for the full-time Volunteer Specialist, the request submitted
would emphasize that because Benz is such a valuable employee for the
I '�
Senior Center Commission
August 17, 1987
Page 3
Center, and she is desiring to cut back from full-time to part-time, the
request was being made for her to work 24 hours. If the time arises
when Benz would want to terminate her employment with the City of Iowa
City, the Program Specialist position would again be full-time.
Goss moved and Hall seconded the motion that Coen would go to the City
Council on August 25 with a letter and resolution explaining the
request. If there are questions at the meeting, Meisel would be there
to answer them. Motion carried, all ayes.
POLITICAL INTERVIEW POLICY:
Dorfman moved and Hall seconded the acceptance of the revised political
interview policy as approved by the Legal Department. Motion carried,
all ayes.
SENIOR CENTER 6TH ANNIVERSARY DISCUSSION:
Hall said family members with relatives either in or formerly in nursing
homes will be asked to participate on the panel discussion for the
Sunday afternoon program on September 20, which is to be one segment of
our 6th anniversary celebration.
Other committee assignments for that day are: Coen will work with Bock
on publicity; Whipple and Goss will work as greeters; Kattchee is in
charge of transportation; Wagner will make coffee; and Goss will make
name tags for Council of Elders, Senior Center Commissioners, speakers,
and panel members.
PERMIT PARKING DISCUSSION:
There was a lengthy discussion on the prospect of the City charging $10
for Senior Center parking permits. Hall moved and Dorfman seconded that
the letter drafted to the City Manager expressing the feelings of the
Commission on the problems connected with a hasty implementation of the
resolution, be sent. Motion carried, all ayes.
OPEN DISCUSSION:
During the discussion, the visits to the City Council, Board of
Supervisors and Council of Elders were decided. The fall/winter
schedule so far is:
August - Coen (City Council)
September - Wagner (Board of Supervisors)
October - Whipple (All)
November - Goss (All)
December - Skip
January - Dorfman (All)
/� C
Senior Center Commission
August 17, 1987
Page 4
Meeting adjourned at 5:02 p.m.
Prepared by Joyce Phelps, Senior Center Secretary
Approved by Ruth Wagner, Senior Center Commission Secretary
��r
3 w)
SUBJECT TO BTC APPROVAL
MINUTES
BROADBAND TELECOMMUNICATIONS COMMISSION
TUESDAY, SEPTEMBER 22, 1987 - 8:00 A.M.
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT: Hall, Justis, Twaler, Sunmerwill, Patton
MEMBERS ABSENT: None
STAFF PRESENT: Shaffer
OTHERS PRESENT: Blough, LeValley, Scott of Heritage; Marjorie Strait,
Doyle Detroit
RECOMMENDATION TO COUNCIL: None.
SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN:
Archive
eHeritage viewedwed and tee has evaluated. Hall%s bmittedcamform to be usedlbyrthe
at
cTC in
evaluating
omplaint andservice r
ice calls taiare The as oform ewas gunanimously endorsed n by concerning
BTC. Blough discussed Heritage's upcoming promotional events, which in
part will go to fund the Special Olympics. LeValley discussed a memo he
sent to the BTC concerning the CPC's editing system. The subject of
mandatory community producer meetings was discussed at length. The BTC
decided more input is necessary on this topic before any decision regard-
ing their continuation or cancellation can be made. The State of the Art
Subcommittee was dropped. Suamerwill volunteered for the Joint Governmen-
tal Subcommittee. Further discussion on the Access/NPO Subcommittee is
planned. The BTC voted to support a proposal to CCN prepared by Detroit
that would grant money to certain low- to moderate -income community video
producers for special community video programs.
MEETING CALLED TO ORDER:
The meeting was called to order at 8:00 a.m.
APPROVE BTC MINUTES:
Moved by Sumnerwill, seconded by Justis, to approve the August 18, 1987,
BTC meeting. Unanimously approved with one typo correction to page 4,
paragraph I accepted (changing new fixture to near future).
o•
ANNOUNCEMENTS:
y
Annual Boards and Commissions meeting with City Council will take place on
September 30, 1987, 4:00 p.m. Dan Hall, Vice -Chairperson, will give a five
minute discussion on accomplishments of the BTC.
l��
.V'
Minutes
Broadband Telecommunications
September 22, 1987 Commission
Page 2
ARCHIVE SUBCOMMITTEE REPORT:
LeValley handed out a synopsis report evaluating
tee's progress. Justis stated that this
a meeting recently; reasons including the Archive Subcommit_
while and Particular committee has not had
report afterwards the subcommittee
and Shaffer were
P which indicates what O waiting to gone for a
have not, programs have been viewed get
synopsis
T Y and which
ECHNICAL SERVICE SUBCOMMITTEE:
Hall reported that he has drafted a fill -in -the -blank
requests information he hoped the BTC and the City
interested in and Heritage had available
type report which
Council would be
an stated one problem with the report was Heritage's response
complaints was not readily available. Hall estimated complaints
400 a month and proposed, as a compromise, selecting 40 at random
est and shortest response times.
time to
of near
of long -
Hall submitted this proposal and recommended adoption at the next meeting.
i
Hall described briefly the present procedure of
Summerwill complaint reports.
committee, moved to approve the forms submitted b
Seconded by Patton. Y Technical Service Sub -
Unanimously approved.
BTS-:
Center and said it was interesting seeing their progress compared
Shaffer reported while on vacation that he visited Staten Island Public
Access
to Iowa City (Staten sated he turning on their first public access chan-
nel this week).is He
had received two compaints while he was
gone and had not yet had a chance to discuss them with Blough.
l
HERITAGE
Blough said Heritage is starting a telemarketing effort
Moines, which will use the Iowa WgT7 line to
customers. These customers are the targeted group located in Des
Of our premium begin calling existing
State-wie services, Also, Nerita e O P and will be offered some
the installationtdollars ions tohelp s°PPort the Special
Stateain
A local and
State of Iowa and around thelcountry ng to r portion of
CPC COMMENTS: C-: P omote Special Olympics in the
LeValley referred briefly to the memo he sent to the Commission.
topic of the memo recommended not to rewire the edit One
et
from the studio. Other alternatives to the editing bottleneck need to be
sought. The memo included a list of all programs
currenl separately
in
tage's library, produced by communit the
Y members, and which have and haveenot
1/44,r
Minutes
Broadband Telecommunications
September 22, 1981 Commission
Page 3
been reviewed by the Archive Committee,
be September 15th at the Public Library. Heritage
meeting that Heritage Y. This w; will
b a quarterly quarterly
Y convening the next meeting. ' If notThere is some talktof Accessuofterly
CitConvene
interest from the Ad Hoc Committee to Access Iowa Cit
the CPC. Heritage stud Y. there is Iowa
any meetingg stated in the memo that they
video equipment needsofmint. LeValen terms of attending, or Supplying
would,be happy to support
Issues Forum Y also stated communit PPlyiin information and/or
Willstarts September 30th yonrogramning is going well equip-
Issues
the last having an annual awards ceremony forchannel mnuniIn November Nation9e
year, y for co Herita
Y Programs produced
LeValley voiced his opinion of the importance of
felt that it would be more beneficial to
and the staff mandatory meetings, He
ers often start resent at these meet in s have all the community
certain and do not finish g LeValley said that mn prod producers
What Projects, Oftentimes � or take a Ton Y produc-
we attempt to do Heritage loses touch with Of these a to finish
projects are in process commuy Producer meetings is findPo tuners,
planning to come back and what Projects have been what
reviews the list who's not, At the abandoned, and
Progress re of tapes cn the cabinet quarterly meetings who's
g ports, with the g Heritage
group and requests
Marjorie Haydon Strait, a community producer,
j group like Access Iowa City is not Producer,
there is no real voiced her opinion that a
iS no cohesivenessnorlvement of the communit The reason beim
the comnunit group identit y Producers, Presentlyg that
de -
lines are neededroducers are going identity
in Public access, She said that cif
have their own CommunityforumuProducers be using the CPC resources
mittee or need to not only be encouraged,�ibut
said, forum, Also, a clearerongoing community producers network com-
understanding of access is needed, she
Detroit said that she felt that it is entirely reasonable
tory quarterly meetings. She stated that it is
community producers what an enormous to have Out t
equipment. They need to know Privilege it cis Bary to point out to
conduct, care a that things are expectedto use this kind of
conduced that theequiPment, and consideration for theoer them including
'ori-
ented to new equipmentducers need to get to know one another be She
.o• Shaffer said ori-
Shaffee saidadeqthat must
access 9 on the CPC through a workshop, and in doing so
and considerationuforent, The producers
and a
th have shown a card allowing them
also pointed out the two caequipment 0 er the recently received
several
deal Of
who feel the mandator plaints years.
Pointed out that the CPC meetings
urces and t warranted or
involve Producers
group to use fan{lit °r necessary, Shaffer
workshops, use, they follow the established guidelir any
individual or
a , procedures and
`"v
.o•
Minutes
Broadband Telecommunications Commission
September 22, 1987
Page 4
Twaler proposed that the Commission meet with representatives from the
community producers and evaluate the situation regarding mandatory cornu-
nity producer meetings.
DISCUSSION AND/OR ACTION REGARDING BTC SUBCOMMITTEES:
Hall motioned to drop the State -of -the -Arts Subcommittee. Seconded by
Patton. Unanimously approved.
Summerwill volunteered to serve on the Joint Government Subcommittee.
Discussion
and whether the rwholetBTCAccess/NPO
should be5involvedtensued.itee andwh No should
esolution was
reached.
orie
ltrwould beStrait
very help ula to haveianBTCthat
subcomoitteeat aPoint that would speak to
the needs of persons with special needs such as the handicap ed. where
issue will be discussed at the next BTC meeting,
' PP This
Detroit reported on suggestions developed at the community producers
I meeting concerning the changing of community
ward from 40 hours a month. Detroit asketheucersCommission�fort�aeledown
tter
supporting her proposal to CCN for grant funds. In brief, the grant is
requesting $1o,000. $5,000 of this amount going toward community produc-
tion oriented video projects. This would be used to pay producer salaries.
mission ifrom Heritage Cablevisto ionbewhicked up by the
`existing Grants Com -
monthly funds grant basis up to $250, Grants will be to used10 o, and fundoten
projects within the calendar year, The other half of the $10,000 grant
would go toward rewarding excellence in community programming. Detroit
stated she has an appointment on September 29 to speak in support of this
proposal to CCN.
Hall motioned to send a letter in support of the proposal. Seconded by
Justis. Unanimously approved,
iTwaler suggested letting the cable company try some things,
rather than policy oriented, to see if they work. If these�changesuro e
to be fruitful, the company can approach the BTC about making these
changes permanent by adding them to the guidelines.
ADJOURNMENT:
Moved by Twaler, seconded by Justis, to adjourn.
Adjournment at 945 a.m.
Respectfully submitted,
re S ffer
Unanimously approved.
/W
r�
Y
MINUTES
BOARD OF ADJUSTMENT
WEDNESDAY, SEPTEMBER
CIVIC CENTER COUNCIL
9, 1987 - 4:30 PM
CHAMBERS
MEMBERS PRESENT: Fisher, Mask (arrived at 4:40 PM), Messier, Randall,
Winegarden
MEMBERS ABSENT: None
STAFF PRESENT: Boyle, Hartwell, Moen
CONSIDERATION OF THE MINUTES OF JULY 8. 1987:
Randall moved to approve the July 8, 1987 minutes. Winegarden seconded
the motion. The motion passed unanimously by a 4-0 vote.
SPECIAL EXCEPTION ITEM:
1. 5E-8710. Discussion of an application submitted by David and Janet
Tfie�t on behalf of Richard McCreedy for a special exception to
modify the front yard requirements on property located in an RS -5 zone
at 17 Heather Drive.
Moen stated the applicants wish to erect a six foot high solid wooden
fence parallel to the front lot line of First Avenue. Fences located
within a required front yard, according to the Zoning Ordinance, may
not exceed four feet in height. This property is a double frontage
lot with approximately 58 feet of frontage along Heather Drive and 200
feet of frontage along First Avenue. Section 36-67(b) of the Zoning
Ordinance stipulates that "[I]f lots fronting on two (2) or more
streets are required to have a front yard, the front yard shall be
provided along all streets." In this particular case the applicants
are required to provide a 20 foot setback along Heather Drive as well
as a 20 foot setback along First Avenue. The applicants seek to
reduce the required front yard setback on First Avenue from 20 feet to
2 feet for the purpose of erecting that portion of the fence located
parallel to the First Avenue right-of-way to height of six feet.
Presently the ordinance restricts any fence located within the 20 foot
front yard requirement to a height of four feet. By reducing the
front yard setback requirement from 20 feet to two feet the proposed
six foot high fence would not be subject to this limitation. The
balance of the fence would be erected to a height of four feet.
The Board of Adjustment is enabled via a special exception to grant
relief from the requirements of Zoning Ordinance in instances which
the exception would be in the public interest and would reinforce the
intent of the Zoning Ordinance, which is to permit the full use and
enjoyment of the property. The purpose of the front yard setback, in
addition to maintaining a consistent and uniform setback of buildings,
is to minimize overcrowding and the appearance of congestion, to
ensure adequate visibility for the safe and efficient movement of
traffic on and off property, and also to establish a consistent ap-
pearance with a particular zone.
14?
Board of Adjustment
September 9, 1981
Page 2
Two items that need to be considered when evaluating a request for the
reduction of the front yard setback are the impacts on traffic and the
impacts on land use. In this particular case, a six foot high fence
in the proposed location would not affect traffic for two reasons.
First, sight distances along First Avenue or along Washington Avenue
will not be impacted. Secondly, properties along First Avenue are not
enabled to have access directly onto First Avenue. As a result, the
safety of pedestrians using the sidewalk located within the First
Avenue right-of-way and adjacent to the subject lot will not be
jeopardized. Moen stated the applicants' interest in locating the
fence closer to the street is to increase the area of privacy.
This particular lot, unlike other double frontage lots is cted by
affe
the amount of traffic that is generally created on secondary arterial
streets. The privacy of this lot is restricted in that the topography
of this lot slopes down from First Avenue to Heather Drive, thereby
increasing the visibility of the lot. The privacy of the lot is also
affected by the location of Washington Street in proximity to this
lot. Washington Street and First Avenue intersect directly opposite
the southeast corner of this lot. Due to this condition, Moen noted
the residents of this particular property are adversely affected by
headlight glare from vehicles turning north onto First Avenue.
The
minimizeotheheffecttofadversely
the six footcts highhfenceplicant locatedainotacts to
he front
yard. In this particular case, a six foot high fence located two feet
from the property line would be less than six feet high above the curb
level of First Avenue, thereby reducing the negative impacts on neigh-
boring properties.
Moen indicated that the impact of a six foot high fence on adjacent
side ofies is also First Avenue ere ed to be minimal. setback substantially Homeslocated
cthedFirstthe
Avenue
right-of-way line and are at a significantly higher elevation than the
subject lot. Moen stated that if the Board were inclined to grant
this special exception to allow a fence which exceeds four feet in the
front yard, it was appropriate to place conditions on this special
exception in one of two ways. The Board may wish to require that a
gate be located along the six foot high portion of the fence which
would be parallel to First Avenue. Without the presence of this gate,
maintenance of the area outside the fence could not be easily com-
pleted.
be At the Board's discretion, the Board may also require that vegetation
soften anted
effectsthe of thest Avenue solid woodenrtion of the fstructure. The eapplicantsrhave
indicated this type of vegetation would enhance the appearance of the
staff fence. Staff approves of this particular suggestion, however, some
visible
etoethe property re ro ners, it ned that i would nce vegetation
properly
nomaintained.
v Also, if the Board wishes to impose the condition of requiring vegeta-
tion along the First Avenue portion of the fence, the ordinance would
automatically require that the fence be more than two feet from the
.o.
Board of Adjustment
September 9, 1987
Page 3
right-of-way line. Section 36-65(a)(2) requires that at the time
vegetation is planted, no portion of the plant material can be within
two feet of the First Avenue right-of-way line.
Moen stated the fence was located within a ten foot utility easement.
The applicant has notified the utility company and the utility company
has indicated that it assumes no responsibility in replacing the fence
if it has to be removed to access underground utilities.
Staff recommends that the minimum front yard requirement along First
Avenue for property located at 17 Heather Drive be reduced from 20
feet to a maximum of two feet subject to the following conditions:
That the reduction be restricted to the location of the fence. All
of the buildings and structures are subject to the setback re-
quirements of the RS -5 zones.
2. That a gate be installed within a portion of the fence which would
parallel First Avenue.
That the special exception apply only to the fence and continue to
be valid as long as the fence is not altered, enlarged, extended,
or otherwise expanded. The fence may, however, be removed, re-
duced in height, or set back further from First Avenue.
At the Board's discretion, the Board may further condition approval of
the special exceptions subject to the placement of plantings along
side the First Avenue portion of the fence.
Moen said staff had received two letters from neighbors in connection
with this request. The first neighbor is in favor of allowing the
special exception. The second neighbor does not object to the fence
in excess of four feet upon condition that the fence does not exceed
six feet in height and does not detract from the neighborhood.
Discussion
David Chestnut, representing the applicant, stated he had discussed
the proposed fence with all adjacent property owners except two and
everyone favored the proposal. He said that between the First Avenue
street curb and the proposed location of the fence, there was an
elevation difference of four feet. Therefore, a six foot high fence
located two feet inside the lot line would only be two feet above the
curb line of First Avenue, and therefore, would only be partially
visible from the street. Chestnut stated the additional two feet in
height was needed to block headlights from vehicles turning north onto
First Avenue from Washington Street.
Chestnut said that the land fronting First Avenue is functionally a
backyard. As mentioned in the staff presentation, the houses on the
east side of First Avenue are setback a great deal and are at a much
higher elevation. Therefore, the proposed fence would not greatly
impact the lots located on the east side of First Avenue. Chestnut
/lea
.1.
0
Board of Adjustment
September 9, 1987
Page 4
also pointed out that First Avenue and Washington Street were heavily
trafficked and the additional height is needed to maximize the use of
the applicants' backyard. Chestnut stated that he would place a gate
along the First Avenue portion of the fence to access the sidewalk. At
the time of application, Chestnut had also intended on planting vege-
tation along the First Avenue portion of the fence but was unaware of
the additional setback requirement. Therefore, Chestnut requests that
the Board not require planting vegetation since the additional setback
would further reduce the usable portion of the backyard to 48 feet.
The aesthetic quality would not be greatly enhanced since any vegeta-
tion planted along the fence would be in a depression and would not be
easily visible from the streets. Chestnut said trees and shrubbery
would be placed on the inside portion of the fence. Chestnut re-
stated that the solid wood fence would add to the aesthetic quality of
the property and would be properly maintained.
Fisher opened the Board's questions by asking how steep the slope was
on the northeastern portion of the lot. Chestnut estimated the north-
eastern portion of the backyard was two to three feet below the First
Avenue curb line. Fisher commented that the ground elevation must
eventually parallel First Avenue. Chestnut replied that the yard two
lots to the north was almost level with the curb.
Randall asked if the split rail fence was on the property line. Chest-
nut confirmed that it was. Fisher asked what alternative barriers had
been investigated. Chestnut replied a fence was essential in keeping
the children from wandering off the property and that a hedge, while
it would offer protection from vehicle headlights, would not provide
an adequate barrier for the children.
Cathy Hogan, 15 Heather Drive, a neighbor of the applicant, stated
she favored the fence as long as it did not detract from the neighbor-
hood. Hogan questioned whether an access path to Hoover School on the
southwestern corner of the lot would be blocked. Fisher said due to
the lot's design and the requirement that the fence be placed two feet
behind the lot line the path would remain intact.
Randall said he understood the reason for the fence and was not op-
posed to the proposed location of this fence. However, he expressed
concern that if this six foot fence was approved the approximately six
lots to the north could ask for a similar special exception. There-
fore, Randall stated the Board should consider the impact of a six
foot fence along this whole portion of First Avenue. Randall said he
also had reservations on requiring shrubbery since unmaintained shrub-
bery would block the sidewalk and hinder pedestrian movement.
Fisher asked how far the split rail fence was from the lot line.
Chestnut stated that the fence was directly on the lot line and ap-
proximately three feet from the sidewalk.
Board of Adjustment
September 9, 1987
Page 5
Boyle said the Zoning Ordinance did not require shrubbery to be two
feet from the lot line. Boyle replied that the section of the ordi-
to edes and
nance
tostipulating
ofthis
vegetation.nt Therefore,
vegetation ecificallcouldhbeg
placed
within two feet of the lot line.
Mask said shrubbery would improve the aesthetic quality of the neigh-
borhood if properly maintained, Moen stated that it was the property
owner's responsibility to maintain the sidewalk and the land between
the curb and fence.
Winegarden said he approved of the two foot setback requirement since
the lot has only a 53 foot backyard. Chestnut commented on Randall's
statement that adjacent residents would apply for similar special
exceptions for six foot fences. Chestnut said his property was dif-
ferent and other residents did not have the problem with glaring
headlights. Chestnut also said that the owners of two recently devel-
oped lots were not planning on erecting six foot high fences. Fisher
replied that this possibility should still be considered since owner-
ship changes and many residents prefer the extra privacy a higher
fence can offer. This is especially true when the backyard abuts a
busy street. Fisher said that a six foot high fence along six lots
would be an imposing structure an
negative effects. d shrubbery would help minimize the
Messier stated that he was concerned that the vegetation might not be
maintained, and what unmaintained vegetation would look like in rela-
tion to having no vegetation. Vegetation, in this case, would only
slightly enhance the appearance since the six foot barrier would still
be present. Winegarden asked if four feet of the back yard had to be
given up if vegetation was required. Moen replied no, as long as the
shrubs
veetation that
would grow higher create
aasixdfoot fence would iequirevland, and that
that fence would have to be set further back or the vegetation would
overgrow onto the sidewalk.
Mask asked if the fence would be a solid wood structure or if the
boards would be offset to create an aesthetic pattern. Chestnut said
that the plans had not been developed that far, but that the fence had
to be solid to block the glare from vehicle headlights. Mask asked
whether the primary issue was child safety or headlight glare. Chest-
nut said the reason for the additional two feet in height of fence was
headlight glare and that if the special exception was denied a four
foot high fence would be erected for child safety.
Randall said he agreed with Fisher that the long-term picture could be
negative, and that, if the fence were placed further than two feet
from the lot line, some problems could be eliminated.
Fisher said that from the site plan it appeared that the backyard was
60 or 70 feet deep - not 53 feet as the applicant claimed. Chestnut
d said the site plan was not drawn to scale and the house was larger
than indicated. Fisher asked if the backyard distance was measured
/� 9
d
Board of Adjustment
September 9, 1987
Page 6
from the closest point of the house to the
firmed. Chestnut stated that First Avenue
than most streets and a fence two feet from
vide ample space between the fence and First
located two feet inside the lot line it will
the curb.
lot line. Chestnut con -
had a wider right-of-way
the lot line was to pro -
Avenue. If the fence is
still be 20.5 feet from
To clarify the Board's position, Mask asked if the Board wanted the
fence set back further than two feet to allow space for shrubbery or
i for the aesthetic quality of the neighborhood. Randall said he was
concerned that unmaintained shrubbery would block sidewalks and hinder
pedestrian movement. Fisher asked how much additional setback Randall
would recommend. Randall replied that he had no specific additional
setback in mind, and that an additional two feet, for a total of four
feet would be acceptable. Fisher stated the applicant could still
plant shrubbery on the lot line with the additional setback require-
ment. Winegarden stated he favored the minimum two foot setback since
the grass area between the fence and First Avenue would be hard to
maintain. He also said that the 53 foot backyard area should be
maximized.
Fisher asked if there was an existing ordinance, similar to the ordi-
nance that required shrubbery to shield parking lots, that might apply
to this request. Moen replied that the performance requirements of
the Zoning Ordinance require that where planting screens are required
that the planting bed be a minimum of five feet wide. Fisher asked if
there was a way to specify the type and placement of shrubbery. Moen
said performance requirements did not apply in this case, but where
screening was required, the ordinance specifies that trees must be
provided and placed four feet on center and be three feet high at the
time of installation. Moen said there were other variations to this
performance requirement that could be used subject to approval by the
City Forester.
Winegarden moved to approve SE -8710 to reduce the front yard require-
ment from 20 feet to a maximum of two feet for property located at 17
Heather Drive, subject to the following conditions:
1. That the reduction be restricted to the location of the fence. All
of the buildings and structures are subject to the setback re-
quirements of the RS -5 zone.
2. That a gate be installed within a portion of the fence which would
parallel First Avenue.
3. That the special exception apply only to the fence and continue to
be valid as long as the fence is not altered, enlarged, extended,
or otherwise expanded. The fence may, however, be removed, re-
duced in height, or set back further from First Avenue.
IVO
.1.
Board of Adjustment
September 9, 1987
Page 7
4. That the portion of the fence parallel to First Avenue cannot
exceed a maximum height of six feet and that the balance of the
fence located withni the required front yard cannot exceed a
maximum height of four feet.
Messier seconded the motion. The special exception passed by a 4-1
vote (Fisher voting no).
SE -8711. Discussion of a request submitted by Emnit George to defer a
sPeclaT exception to modify the off-street parking requirements for
property located in a RNC -20 zone at 528 Iowa Avenue.
Fisher asked if the Board had any assurances that the applicant would
be prepared not
fully informed oontthe he ndecision ext t�of theMapplicantoen dtohproceedat f with sthis
request and recommended placing the request on the October 14, 1987
meeting agenda. In the event the applicant needs further time, the
Board could then elect to defer it further.
Randall moved to approve the request submitted by Enmit George for a
special exception to modify the off-street parking requirements for
property located in a RNC -20 zone at 528 Iowa Avenue be deferred until
the Board's October 14, 1987 meeting. Winegarden seconded the motion.
The motion passed unanimously by a vote of 5-0.
SE -8709. Discussion of a request submitted by William and Doris
reuci for a special exception to permit the expansion of a school of
specialized private instruction in a RM -12 zone, and to waive off-
street parking requirements or to permit off-street parking on a
separate lot in a RM -12 zone for property located at 524 N. Johnson
Street.
Moen stated the applicant wished to contact adjacent property owners
to determine the attitudes toward this particular request.
Randall moved to defer the request submitted by William and Doris
Preucil for a special exception to permit the expansion of a special-
ized private instruction use in a RM -12 zone and to waive off-street
parking requirements or to permit off-street parking on a separate lot
in an RM -12 zone for property located at 524 N. Johnson Street until
the Board's October 14, 1987 meeting. Messier seconded the motion.
The motion passed unanimously by a vote of 5-0.
CONSIDERATION OF THE MINUTES OF AUGUST 12. 1987:
Mask said on page 3, paragraph 3, the sentence "Mask said commercial
businesses were more mobile...." did not express what she had intended and
requested the sentence be deleted. Mask also stated on page 4, paragraph
1, the sentence "She was concerned that parking...." should read "She was
concer ned that the reduction of parking spaces...."
10
Board of Adjustment
September 9, 1987
Page 8
Mask moved to approve the August 12, 1987, minutes as corrected. Randall
seconded the motion. The motion passed by a vote of 5-0.
The meeting adjourned at 5:40 PM.
Minutes submitted by Mimi Hartwell.
Approved by:
e er is er, atrperson
arinLFranKiln, -SeLTeLary
/049
.o•
Y
MINUTES ARMSSPECIAL MEETING
HISTORIC PRESERVATION COMMISSION
WEDNESDAY, SEPTEMBER 23, 1987 - 7:30 P.M.
SENIOR CENTER CLASSROOM
MEMBERS PRESENT: Champion, Horowitz, Kern, Wagner, Vanderwoude
MEMBERS ABSENT: Nowysz, Sierk
STAFF PRESENT: Franklin, Lazenby
CALLCALL=:
Wagner called the meeting to order at 7:30 p.m
REVIEW OF REHABILITATION PROJECTS:
830 E. College
Pam Barnes stated that she would like a shingle with a compatible color to
the home. She noted that with Barbara Wagner's assistance a two tab hexago-
nal shingle was found to be available through a company in Dallas, Texas.
She was not sure if it was possible to order the product locally and there-
fore lower shipping costs. Barnes asked that the Commiss
dation on the color of the shingle. ion make a reconunen-
Horowitz moved to recommend that the roofing be compatible in calor with the
house color. Vanderwoude seconded the motion. The motion carried unani-
mously.
1117 E. College
r
23 mtn
order toupermit emanufactured tsidinghe Julywh ch o siosimilarrton
thehoriginalrwidth
and texture of the clapboard is gray in color; the trim should be white.
Horowitz seconded the motion. The motion carried unanimously.
The meeting was adjourned at 7:30 p.m,
Minutes submitted by Mary Lazenby.
1470