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HomeMy WebLinkAbout1987-10-20 Info Packet.o, Y City of Iowa City MEMORANDUM Date: October 15, 1987 To: City Council From: City Manager Re: Budget Policy Attached are items for your consideration with respect to budget policies affecting the current - FY88 and the upcoming FY89 - budgets. Each item is intended to provide you with an opportunity to direct the budget preparation as well as possibly affording reductions and/or related amendments in the current program of services and thereby minimizing the revenue/expenditure burdens on the upcoming budget. In those cases where personnel are involved, if we choose not to fill a particular position, we have done our best to identify the general consequences of that action. If there are to be employee reductions in the upcoming budget, I would prefer and so recommend that such positions be held vacant at this time so that we were not forced into the position of recruiting and hiring indi- viduals and then a short time later terminating their employment. Also, due to the speed with which we attempted to prepare this informa- tion, many items have not been reviewed with the respective board and/or commission that advises the City Council concerning these matters. It is not necessary to decide each and every issue at this time; however, the sooner I have your direction, the easier it will be to prepare final budget estimates. SJA/sp Attachments October 16, 1987 BUDGET POLICY 1. The City Council would direct the various boards and commissions that serve you to adhere to a policy of not requesting any service expan- sions in the upcoming budget. Since service reductions may occur throughout the City organization, it is likely that there will be little financial latitude to consider any program that could not, at the very least, provide for its own revenue generating capacity. To save time and effort on the part of the various boards and commissions as well as your staff during budget preparation, a policy direction of no service expansions would be helpful. i2• It is expected that we will begin to receive the repayment of UDAG funds from the downtown hotel project in the fall of 1989. These funds, approximately $240,000 per year, were to be earmarked for the creation of an economic development loan pool. You may recall that we had reached general agreement with the local commercial banks to provide for a loan subsidization program for economic development activities whereby monies from the banks would be blended with City's UDAG repayment funds and thereby reduce the market rate the inter- ' est. Given the fact that the upcoming City budget will be financially strained, I would recommend that the economic development loan pool initiative be postponed indefinitely and that the funds for the pay- ment of the City's commitment to the Iowa City Area Development Group ($40,000 per year) be financed from these monies. It is also recom- mended that the cost associated with the position of the Economic Development Coordinator and other directly related economic develop- ment activities also be funded by the UDAG repayment. It is disap- pointing to make such a recommendation given st generated in the loan pool concept; however, the hICADePayments mare ean expression of a long term City obligation and it is estimated that the General Fund would be provided a $75,000 annual savings. ,o• i a 3. The position of Housing Inspector is currently vacant within the Department of Housing and Inspection Services. In performing a review to determine whether the Position should be filled and the implica- tions of not filling the position, it is my judgment that the City's ,o• -2 - program of inspection services as we now know it, would have to be altered if we were not to fill the position of Housing Inspector. There are currently approximately 14,000 multi -family units within the city and we conduct a two-year licensing inspection cycle. Due to the fact that our inspection staff, currently two full-time and one va- cancy are performing this service, it is estimated that we would be required to amend various City ordinances and the inspection program would have to be extended to a four or five year cycle. Currently we have fewer than 100 tenant complaint -related inspections annually and thereby it is likely if we are to perform a lower level of licensing Sinspection services, our tenant complaints would also increase. To generate savings by not filling the position (;25,000 annually), we I would be forced into a significant increase in inspection fees to offset lost revenue. With the current fee schedule and an extended program, an annual loss of revenue of approximately $40,000 would occur and thereby the position of Housing Inspector, if it were to be held vacant, could result in an annual net loss City. of $15,000 to the While it has not been fully researched, this position could be par- tially funded through the Comnunity Development Block Grant Program. It is likely, however, that other blockrant 9 projects would have to be eliminated. Also, please keep in mind that anytime an operating service is financed with Federal funds, there is the risk of congres- sional reduction/elimination of the revenue to finance the service. i 4. In the FY88 budget, $35,000 is appropriated to continue our efforts to expand the use of microcomputers and other data processing technology j throughout the City organization. It is recommended that this amount be reduced to $20,000. Savings in the amount of $15,000 in FY88 would then be carried over to the FY89 budget. I 5. As you are aware, we are about to receive official compliance from the Federal Aviation Administration with respect to the Iowa City Airport. This has been a long and difficult process and required significant public investment on the part of the City government. While the effort has merit, I believe the issue of compliance and the long-term cost implications need further evaluation. If the compliance effort /SaZ 0 -3 - is to be fully satisfied, that is, can we fully implement the Airport Master Plan, it appears that further local capital commitments will be required. Before proceeding with the expenditure of public funds for capital expansion of the airport, in light of potential reduction in the more traditional operating services of the City government, fur- ther policy direction from the City Council would be desirable. I would recommend that as soon as practical, the City Council schedule a meeting to discuss the issue of airport compliance, our obligations with respect to the Airport Master Plan, commitment that will the long-term financial Position. likely occur, and the overall City financial Currently, there is a $120,000 airport improvement reserve account. Over the years funds were transferred into this account based upon the end of the year balance that was derived from airport operations. It is our understanding .that these monies may be used for any airport purpose and the Airport Commission has previously indicated that these monies would be available for airport improvements, such as those associated with compliance and/or maintenance and general implementa- tion of the Airport Master Plan. The airport has recently filed an application for Federal aid and the application will require a match Of funds on the part of the City of $158,000. Given my previous recommendations concerning a review of future airport improvements as well as the overall anticipated operating cash needs for City services in FY89, I would recommend the City Council consider use of these monies for airport operations. It is recognized that in using these funds the airport reserve will be reduced. would provide the Airport with a A reduction of $100,000 $20,000 operating reserve position, or approximately lo% for a contingency. For your information, the General Fund operates with a reserve position of less than 5%. This .o• would provide for a one-year property tax subsidy reprieve and we would likely be required to pursue a debt issue to finance the City's share of future Airport projects, if you choose to proceed with master plan implementation. 6• It is recommended that in the upcoming fiscal year that the interest o income from the Road Use Tax, an amount of approximately $10,000 per year, be directed to -the City's general operating budget. It is /Sao -4- recognized 4- recognized that the Road Use Tax revenues from the State Government have shown little or no growth.over the last several years and General Fund subsidies of various road use budget operations are likely. I believe the transfer of the interest income directly to the General Fund reflects a fiscal policy whereby it is likely that the General Fund will be subsidizing the Road Use Tax operations if services are not reduced and/or eliminated. It also represents an effort to con- tinue to provide new sources of income into the General Fund. This will allow greater flexibility and improve the General Fund financial Position by approximately $IO,o00 per year. 7. Currently, there are five food vendors on the downtown plaza. The City requires each vendor to pay an annual fee of $400. One of the most frequent complaints we have concerning the Plaza, primarily from merchants, is litter. I believe that a primary cause is the food vending operations as well as the fast food restaurants located in and around the Plaza area. I would recommend that the City Council con- sider an increase from $400 to $750 for the vending license permit and that the Downtown Association be approached to provide a $1,000 annual commitment to a program of clean-up and maintenance. With the addi- tional $1750 revenue and $1,000 annually from the Downtown Associa- tion, I believe that during the warm weather months we would be able to schedule full-time attention to general clean-up in and around the Plaza area, and not diminish revenue to the General Fund. 8. On your agenda for your consideration is an ordinance which would permit the City to collect for the costs that are incurred when an individual causes a hazardous material incident. There is no practi- cal way to determine the exact amount of revenue that could be gener- ated, but it is the intent of the the ordinance to recover the cost of the Fire Department personnel and equipment that are necessary for clean-up and control of hazardous material spills. Since January the Fire Department has responded to 34 hazardous material incidents. These are primarily petroleum products that are spilled and the Fire Department responds by containing and removing the material. Under the law, we are no longer able to wash the spill into the sewer sys- tem, but must contain the spilled material and remove it for disposi- tion. Due to the fact•that the City assumes this responsibility, we Af �R0 ■ -5- become a "small scale hazardous waste generator" and are thereby restricted with respect to the means by which we may control and remove spilled materials. This ordinance is an attempt to pass along the cost for that service to those who cause the incident. 9. Attached is a copy of the original policy resolution concerning the allocation of hotel -motel tax revenues. Annually, the City receives approximately $200,000 in hotel -motel tax revenues. Due to the oper- ating budget needs within the General Fund, it is recommended that the � policy be altered as follows and thereby provide $50,000 in additional revenue to the general fund for FY89. Please note that this policy proposal has the effect of eliminating further payments into the i capital accounts for recreation facilities and parkland acquisition. a. 50% allocated to Police protection. b. An annual allocation will be made to the Convention Bureau of the Iowa City Chamber of Commerce for the promotion and encouragement of tourists and convention business in the City. The allocation shall be based upon the lesser of either 25% of annual hotel/motel tax receipts of the prior year's actual allocation as inflated by the CPI. c. The remainder of the tax, or a minimum of 25%, shall be allocated to the operation of programs and facilities for the Recreation Division and/or the Parks Division. 10. Budget Reductions Amount Budgeted Surface repairs - Plaza 5,000 .o• Tree replacement Plaza 2,775 Shrub replacement - Plaza 4,300 City Park trees 5,000 Tree trimming contract 21,500 a Reduction 2,500 1,700 2,000 2,000 2,000 10,200 /5S z 0 .1. a -6- 11. Currently a position of Animal Control Officer is vacant within the Police Department. The City provides for four full-time Animal Con- trol positions. If we were to not fill the vacancy, we could expect an annualized savings of $22,000. As a result of our not filling the vacancy, the following service reduction would occur. I. The Animal Shelter officer hours would be reduced from 12:00-5:00 P.m. to 12:00-3:00 p.m., Monday through Friday. Saturday hours of 1:00-3:00 and closed on Sunday would remain. In effect the opera- tion of the Shelter would be reduced to 17 hours per week from 27 i hours. 2. The elimination of specialized patrol time for problem areas. 3. 50% reduction in the educational visits through the school system. i 4. Elimination of the Channel 9 "little orphan animal" promotion, 5. Cat traps for stray animals would no longer be delivered to the i site, but the user of a trap would be required to pick-up the trap at the Animal Shelter. i i 6. Pet licenses would be processed primarily through the mail due to reduced office hours. 7. Miscellaneous wildlife calls such as certain injured animals, bats in hones, etc, would be severely reduced. The primary service would involve responding to immediate situations such as a dog at large, impounding or issuing citations, investigating cruelty j complaints, and maintaining the shelter, stances of the reduced hours with the City eofaCoralville assessedve not a d tthe he circum- stances j on the new Shelter. I i i RESOLUTION NO. 84-45 RESOLUTION ESTABLISHING POLICY FOR USE OF FUNDS DERIVED FROM HOTEL -MOTEL TAX. WHEREAS, as authorized by Chapter 422A of the Code of Iowa, at an election on November 2, 1982, the voters of Iowa City approved the imposition of a five percent (5i) tax upon gross receipts for rental of hotel and motel rooms in the City; and WHEREAS, Code Section 422A.2 places certain limitations on the use of fifty percent (50X) of the funds derived from the hotel -motel tax; and WHEREAS, the Council has informally allocated the proceeds from such tax, but has not formally made such allocation; and WHEREAS, the Council wishes to formally establish a policy for use of proceeds derived from the hotel -motel tax. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA: That amounts received by the City from the hotel -motel tax shall be allocated as follows: a. Fifty percent (50%) shall be allocated to police protection. b. Twenty-five percent (25%) shall be allocated to, the Convention Bureau of the Iowa City Chamber of Commerce for the promotion and encouragement of tourists and convention business in the City. c. Ten percent (10X) shall be allocated for parkland acquisition. d. Fifteen percent (15%) shall be allocated for the constructing, improving, enlarging or equipping of parks and recreational facilities. It was moved by Dickson and seconded by Strait the Resolution be adopted, an upon ro 1 call there were: AYES: MAYS: ABSENT: X Ambrisco i —�— Baker X Dickson Erdahl McDonald Strait Luber Passed and approved this 28th day of February 1984. o Q V ATTEST: gftw J CI a Rntnh." s "O." ed Dy )• PO Parks & recreation department MEMO to; City Council and City Manager from. Dennis E. Showalter Resolution --25S of Hotel/Motel v re: Tax Revenue for Recreation date Facilities February 17, 1984 There will be a resolution an the February 28 council meeting agenda regarding setting aside 25; of the hotel/motel tax revenue for recreation facilities. The Code of Iowa, Section 422A.2 (4a.) states: Each county or city which levies the tax shall spend at least fifty per cent of the revenues derived therefrom for the acquisition Of sites for, or construct- ing, improving, enlarging, equipping, repairing, operatinq, or maintaininq of recreation,, convention, cultural, or entertainment facilities includinq but not limited to memorial buildings, halls and monuments, civic center convention buildings, auditoriums, coliseums, and parking areas or facil- ities located at those recreation, convention, cultural, or entertainment facilities or the payment of principal and interest when due, on bonds or other evidence of indebtedness issued by the county or city for those recreation, convention, cultural, or entertainment facilities; or for the promotion and encouragement of tourist and convention business in the city or county and surrounding areas. At the informal council meeting of October 11, 1982, "The Mayor reported more specifictconcerningoCouncii's�allocationfofChamber �eiptsrfrom dthe proposed hotel/motel tax. As foot patrol benefits only the downtown, Council decided to earmark 50: for police protection, and of the restricted amount, 25;Tfor the Convention Bureau and 25S fnr r.r..,*4.. ..... On page ,of the council activities minutes of October 26, 1982, " Meuhauser Mayor explained that' the hotel/motel tax will appear on the November 2nd ballot. She explained that 25% of the tax would be used for a conven- tion and tourist bureau; 25% for a high priority recreation project, possibly Protection,+wirtming pool; and the remaining 50% for additional police The Parks 25% oftheahotel/mootelOtax�revenuenbeasettatedasideaintaofug ndrtoe replacehthe City Park Pool. DES/dh City of iowa city 54 .Y' r: City of Iowa City MEMORANDUM Date: October 13, 1987 To: City Council From: City Manager Re: preparation of Budget - FY89 As you are aware, we are about to begin the preparation of budget recommenda- tions for the fiscal year 1988-89. In order to prepare a budget that meets your goals as well as satisfies the City's financial limitations, budget guidelines on the part of the City Council would be helpful. On October 19 at the City Council informal work session, I would like to discuss the prepa- ration of the upcoming budget. While I recognize that it is difficult to provide the specific guidance without reviewing the budget in total, I be- lieve our five year projections are correct and an anticipated revenue short- fall will occur based upon the current program of services and therefore your guidance will be important in preparing expenditure and revenue estimates. ' I would recommend to the City Council the following: 1. The City Council would direct the City Manager to prepare a budget based upon the current program of public services, that is estimates would be prepared in ica Ing the costs of a service program for those services we are now providing. The budget would also identify a revenue program that fully finances the current program of services. 2. The budget balancing process would also identify for you a "shopping list" of various City services that, based upon my review, you could consider for reduction and/or elimination and consequences of that reduc- tion would be identified. 3. The preparation of a balanced budget based upon the current program of services and the anticipated revenue to finance that program would re- quire the established policy of 6%, at least during this budget prepara- tion, not be utilized. You would, however, be provided with expenditure/service reductions that would permit the budget reductions to continue to satisfy the 6% City Council property tax policy. 4. I would recommend that the City Council authorize the City Manager to begin an immediate review of the current budget program of service (FY88) so that we may undertake (lay the groundwork) for potential service reductions. This work should be undertaken immediately so that we may determine and consider service reductions as soon as practical. This review would be done concurrently with the preparation of FY88 budget and over the next several months service adjustments would be provided to you for your consideration. At the meeting of October 19 I will provide service reduction suggestions that would affect the FY88 budget. /5-A/ .o• 4 z I believe that if we are to wait until the final budget product, which often ckly occurs nsothatbdeservetaer view of thetlon pressed to se I believe this to be in the best overall interest to the community ou'that our citizens and other groups Supported9-term consequences. where appropriate, and also to provide a longereperiodCity gofeadjustment for City organization. If service reductions are inevitable, I believe they need to be considered, without the pressure of state imposed budget timetables. sJA/sp cc: Department Directors i OV City of Iowa City MEMORANDUM Date: October 14, 1981 To: City Council From: Special Vehicle Committee Re: Special Vehicle Regulations In June, the City Council established a Special Vehicle Committee for the purpose of developing a set of standards for special vehicle parking on private property. The Committee members are: Darrell Courtney, Tom Scott, Bud Means, Johnnie Shafer, Doug Boothroy, Monica Moen, and Dick Buxton. In carrying out its charge, the Committee has discussed numerous standards and issues concerning special vehicle parking, developed a draft ordi- nance, and received input concerning the draft ordinance at a public meeting held September 14, 1986. This meeting was attended by approxi- mately 50 special vehicle owners. The Special Vehicle Committee has now completed its task and forwards the attached draft proposal to the City Council for consideration. The at- tached draft represents the consensus of the Committee members except for the provisions which would prohibit the storage of special vehicles within a vision triangle of the intersection of a drive with a sidewalk. The proposed vision triangle was raised as a concern by many of those in attendance at the public meeting. Since the Committee has not reached a consensus regarding whether or not a vision triangle should be required, the issue is forwarded to the City Council for resolution. Notwithstanding the issue of the vision triangle, the Committee recommends that if the City Council finds the proposed draft to be acceptable, it be referred to the Planning and Zoning Commission for their review and recom- mendation. bj2/1 .c July 15, 1987 B ORDINANCE NO. Section 36-58(g). Special Vehicle Parking and Storage. For the purpose of this section, a "special vehicle" shall be defined as any device more than seven and one-half (7-1/2) feet in height or more than 20 feet in length in, upon or by which a person or property is or may be transported i or drawn upon a highway, street or body of water, excepting devices moved i by human power or used exclusively upon stationary rails or tracks, and shall include without limitation motor vehicle, truck, trailer, tractor, wagon, watercraft or any combination thereof. In an R zone a special vehicle shall comply with the following storage requirements. (1) A special vehicle may be stored inside any structure. i (2) A special vehicle stored outside a structure shall: a. Be owned or leased by the property owner or tenant. b. Be in operational condition and properly licensed as required by state or federal law. C. Not be used for dwelling purposes, including living, sleeping, cooking and eating of meals for more than 21 consecutive days i or more than 45 days in any calendar year. Any extension must o be approved by the City Manager or his/her designee. 0 /S� Wz .V' 0 2 d. Not be used for storage of goods, materials, or equipment other than those items considered to be part of the unit or essential for its immediate use. e. Not be parked upon an undeveloped residential lot. (3) A special vehicle stored outside a structure may be stored in the required side or rear yard provided: a. The vehicle is not stored closer than three feet to a side lot line, b. The storage area is designed, surfaced and maintained to prevent muddy conditions, erosion, the flow of water onto adjoining property and weed growth. The storage area shall be surfaced with crushed rock, asphalt, concrete, or other simi- lar surface. I c. The storage area for special vehicles does not occupy more ithan 30 percent of the required rear yard area. (4) The City Manager or his/her designee may y permit outside storage of a special vehicle in the required front yard provided all of the I following conditions are met: 3 a. Space is not available or there is no reasonable access to either the side or rear yard. A corner lot is always deemed to have reasonable access to the rear yard; a fence or vegeta- tion which is transplantable is not deemed to prevent reason- able access. b. Inside storage is not possible. c. A special vehicle is parked perpendicular to the curb. Id. A planting screen, planted and maintained in accordance with i the fence and hedge requirements (Section 36-65) and at a: minimum height of six (6) feet at maturity, shall be provided. A planting screen of pyramidal arbor vitae may be used. The Iplantings must be at least three (3) feet high when planted and spaced four (q) feet on center. Other varieties of vegeta- tion may be used for screening purposes if approved by and j spaced according to the City Forester. e. No part of the special vehicle extends into the public right- of-way. f. No part of a special vehicle shall be located within a trian- gular area at the intersection of a driveway or aisle with a sidewalk. Two sides of the triangular area are ten feet in length and are measured from the point of intersection of the �pea"), o• 0 4 edge of the driveway or aisle with the edge of the sidewalk furthest from the street (or the anticipated location of a future public sidewalk where one does not now exist). STREET —"&WALK SCOW I"v 20:on (5) Non -conforming Storage Areas. (I) A property owner may establish a non -conforming status for a special vehicle storage area which exists on the date of adoption of these regulations and which is or becomes non- conforming by adoption of these regulations if it can be demonstrated that there is no reasonable access to either the side or rear yard. If reasonable access to either the side or rear yard exists, a non -conforming storage area shall be relocated to either the side yard or rear yard within two (2) years of passage of this regulation. /SW�oz 5 A special vehicle storage area which exists in the front yard on the date of adoption of these regulations may remain within the front yard if it can be demonstrated that there is no reasonable access to the side or rear yard. EXCEPTION: Should any such property be sold, conveyed or transferred, the special vehicle storage area shall thereafter comply with the vision triangle provisions of Section 36-58(g)(4)f. (2) The non -conforming status for the special vehicle storage area may be established by submitting a map or plot plan showing the location, design and size of the storage area, and the surface material existing on the storage area to the City of Iowa City Department of Housing and Inspection Serv- ices by (12 months after the date of adoption of these regu- lations), 1988. (3) After (12 months after the date of adoption of these regula- tions), 1988, non -conforming status of existing special vehicle storage areas may not be established. (4) A nonconforming special vehicle storage area which is discon- tinued in use for a period of one (1) year shall revert to a conforming storage area. .0' 0 1 �40Z P' P City of Iowa City MEMORANDUM Date: October 15, 1987 To: City Council From: City Manager Re: University Request - Renegotiate Sewer Rates As you will see from the attached correspondence, the University has sug- gested that the City and the University enter into negotiations for a new contract with respect to sewer service. The letter is self-explanatory; however, I wish to point out to the City Council that any proposal to reduce the rates for sewer charges to the Uni- versity will ultimately create increased costs for every other sewer user within the City's system. Also please note that the University has suggested that we would enter arbitration concerning these issues if we were not able to reach agreement. At this point in time, if the Council were to enter into a negotiation process that could lead to arbitration, particularly as it relates to sewer rates, every other user of the sewer system would likely expect to be entitled to the similar use of an arbitrator or at the very least, negotiate their own rate schedule. At this time and based upon the historical information that I have been able to review, the University pays a rate equal to that of all other users of the system. I would recommend to the City Council that you direct my office to begin discussions with the University concerning the new contract; however, the issue of rates would not be a bargainable item. bj3/1 cc: Rosemary Vitosh Chuck Schmadeke 1.4-83 The University of Iowa RECEIVE -OCT 1 2 Iowa Cily, Iowa 52242 1967 Vice President for Finance I and University Services 101 Jessup Hall (319) 335.3552 i 1847 October 8, 1987 Mayor William Ambrisco Civic Center 410 East Washington St. Iowa City, Iowa 52290 I Dear Mayor Ambrisco: Recently we - you, Mike Finnegan, , between and among us Steve Atkins and 2 the sewer contract be - have on several occasions discussed tween the Universityof Iowa and the City of Iowa City. As you know from discussions with my I predecessor, Dan Ellis, and prior correspondence between the City and the University, the University has been interested in entering into negotiations with the City for i a new contract. After reviewing the expired 1976 contract and the developments that have occurred since its f execution, 2 am convinced that a new contract between the City and the University is essential. Our recent conversations lead me to believe the City concurs, since i we have agreed to begin discussions on a new contract. The University begins with a recognition of its responsibility to pay its share of the cost of sewage services including its equitable share of the costs of therUniversityovements oand stheaCityter o facFlToverfort tthat jointly serve beginning in 1934, the For has contributedits fair years, share to the costs of operating the City's sewage system. In 1976, the University and the City entered into a new contract, the terms of which were materially affected by the expectation of significant federal and state funding, which never materialized, for construction of a new wastewater treatment facility that would jointly serve the University and the project. the City. Subsequently the City abandoned The 1976 contract by its own terms expired in July a' 1983. In the absence of a new contract, the City has taken the position that it may unilaterally raise the sewer rate charged to the University. In fact, since the contract's expiration, the City has enacted ordinances which provide for increased sewer rates well beyond the 0 /S073 rates contemplated by the Board of Regents when it approved the 1976 contract. The most recent increases are designed to finance the City's current sewer expansion plan. to Although the University recognizes its responsibility the pprinciplebthat ly oitscannot ewer euse cstate tfalso in unds for blocal,�y private or any purposes which fail to benefit the the University. As is the case for all University expenses, e services toidemonstrate airelationshiphbetwerespentthto sewer e costs assessed and the services received by the University. In an effort to resolve any conflicts arising out of dithese obligations, we propose to begin negotiations with a al of os Weibelievenan gthatovingto bmifarshared cost model for establishing the costs assessed to the University would accomplish this goal. The shared coat model would be similar to the approach currently used by the University and the City for fire protection services and by Iowa State University and the City of Amen for sewer services. From the University's perspective, we hope that negotiations would lead to an agreement based upon the concept of equitable sharing of operating and fair tand nequitable ce costs oallocationuofdcaacilities' including a facilities or improvements to capital sting costs or new used by the City and the University. In this way, jointly University would seek to determine the Universitstcosts for sewage services in accordance with the equitable sharing concept. The University is aware of the sufficient revenues City's need to generate improved facilities. to meet the obligations of the servicessewer Therefore, we are willing to pay for ordinances for an reasonableePeriodwithrof time willthecurrentreasonablewill agree to enter negotiations an described herein. We believe this will assure the City a continuous flow of conte during the period contract. of transition to the proposed new We are eager to proceed with negotiations on a new contract. We believe that the model the University proposes is one which should in its application produce revenue sufficient to permit the City to meet its obligations with respect to the new and improved waste water facilities. Moreover, the University believes that d 3 the use er the new model would permit the resolution of its concerns about demonstrating a meathn between services received and costs the importance of sed. connection believes and this matteressed. In view of in the eventis critical to have the �• , the University third °f impasse, matters willlty s agreement party, such as an Will be referred to ahat, proceed, however, the University In whatever frank and open discussions as we anticipates engaging i we have in the g in I look forward Past. to hearing from you shortly. ISincerely, Susan M. Phillips Vice President ec: Richard D. Remington, Interim President R. Wayne Richey, Secretary, Board of Regents I , 1,043 CITY OF IOWA CITY CIVIC CENTER 410 E. WASHINGTON ST. IOWA UY, IOWA 52240 (319) 356-500D October 16, 1987 The Honorable William J. Ambrisco Mayor of Iowa City Iowa City, IA 52240 Dear Mayor Ambrisco, It has come to the attention of the Planning and Zoning Commission that there will be an Informal Council meeting Monday, October 18, 1987 for the purpose of discussing a sub -division proposal put forth by Mr. Bruce Glasgow. Commission members unanimously agreed that this procedure sets up a precedent that the Planning and Zoning Commission refuses to be party to, and we respectfully request that you instruct the developer to conform to the same procedure that all other developers are required to follow. Sincerely, Thomas R. Scott Chairperson nt CC: Members of City Council City Manager .o• i Planning & Program Development Staff /Say4 .1. City of Iowa City MEMORANDUM Date: October 15, 1987 To: Stephen Atkins, City Manager From: Douglas Boothroy, Director, NIS Re: Council Referral: Credit Union Screening A question was raised by Council as to whether the University of Iowa Credit Union was required to provide screening along the east property line at the time of its construction. The Credit Union applied for a building permit in 1time Of 979 and received acertificate of occupancy on August 12, 1980. At the R38, MultinFamilyiReon sidenceZone, the redit Uwhichpermittedoffic and surrounding eu rsesties were zoned The question becomes: "Was screening required under the previous Zoning Ordinance when the Credit Union was built?" The answer is yes. Sections 8.10.18'. (Performance Standards) and 8.10.25C. (Off -Street Parking Require- ments) would have both required screening to be installed along the Credit Union's east property line adjacent to the residence currently owned by Emnit George. As the Council is aware screening along the Credit Union's east property does not exist. A review of the building plans shows that the credit Union did not provide fr nor was required by the City to install screening. The building permit�ppe@rso ha len gr ted without screen- ing being required or provided. \ bdw3/5 \ /SRS .1. 0 RECEIVED OCT 8 1987 M MMS CONSULTANTS, INC. M 405 IOWA HIGHWAY No 1 WEST a IOWA CITY a IOWA 52240.3195 319.351.8282 October 7, 1987 Stephen J. Atkins, City Manager City of Iowa City 410 East Washington Street Iowa City, Iowa 52240 RONID.AlIckelkpn LS. Lkd kSc11nIDIer Lk cerlalpplm M.slepeen P.E LeeJA" RE Daen EBlueek LS. Dpugle. P. Frederick LS,ELT. Re: Request for consideration of alternatives and/or procedures that will allow Plum Grove Acres, Inc. to proceed with development of additional single family Lots East of First and Rochester, Part Two. Dear Mr. Atkins: At the direction of Plum Grove Acres, Inc., I am requesting that City Staff and Council give consideration to alternatives that will allow continued orderly development of the First and Rochester Subdivision(s). If the Council is favorable toward allowing the continued development of the First and Rochester area, Plum Grove Acres, Inc. would also request that the Council direct the City Staff and Zoning Commission to proceed with the necessary amendments to the Comprehensive Plan, to facilitate the rezoning of the area from IDRS to RS -5. If additional copies of the sketch plan for the area are needed, or if there are questions that need to be answered, please feel free to contact me accordingly. LRS/dlb cc: P.G.A. (0101096C.02) Respectfully submitted, MMS CONSULT TS, INC. �y ��41� Larry R. Schnittjer .o• c� MMS CONSULTANTS, INC. 465 IOWA HIGHWAY No 1 WEST • IOWA CITY . IOWA 62240-3196 319-351.8282 October 13, 1987 illiam Ambrisco, Mayor ity of Iowa City 10 East Washington Street owa City, Iowa 52240 POWs D. Mic.a.pn L5. zany R Scpnlitl., L.. W.t.ph.,M.St.ph.n RE LW.Tip" RE N. E gM... y L5. Douglas P. F(~Ck LS,V.T. Re: Existing and/or prior Subdivisions of developments in excess of 40 dwelling units having only one principal access. Honorable Mayor Ambrisco: At the request of Plum Grove Acres, Inc., the developer of First and Rochester Subdivision and their principals Bruce Glasgow and Frank Boyd, we are delivering to you eight (8) sets of maps showing some of the many existing subdivisions in Iowa City that originally had only one outlet for all the homes until other streets were developed to them, and the existing subdivisions that still have only one outlet at the present time. There are obviously other developments that we have not included, some that come to mind are: Bon Aire Mobile Home Lodge, Benton Manor Condominiums, early phases of West Hampton Village, Melrose Lake, etc. If you have any questions regarding the above, please feel free to contact me accordingly. c: P.G.A. 101096C.01(P) Respectfully submitted, MMS CONSUL"ANTS, INC. 0"Q:tLarry R. Schnitjer l n 1 3 2 R i Hy -Vee 1.9 bn• Ay,,,,Te / I � 1 I= ISI I IIpI���---I / 'VAA1WS DIRlASIONS MRS U[D SDN.iED TO / ILLUSTRATE THE 1010. LOT FRCSLW. 0A LUT LIK DMSIOVS. • DiKASIONS IDUUDIDD Al WERM MUM 1M WUAT DISIMU ff j1 EWK Al IMEASELTIAD 11AEp5 PLUM GROVE ACRES, INC. 338-1365 Is - 0; G .o a FIRST AND ROCHESTER °A, r 9�5 e 34 s 33 232 31 35 Sq.11 9s.o 9s.ro 101.1 30 37 36 w , glu(fwood Circle AA6 Im98 29 27 26 r. , 190. '•4 t _ 1+" " 26 w , 29 x.ro ., PART ONE and PART TWO 73 11].]3 - - 1Jy Iia. 3 191J0 IUL]I 161.]6 '. 72 1]3.9 59Q 61 ? "' "..b, s 74 k 42 „ $0 -1 71 41 75 58 6270 76 uo' 57 x a63 gO f 40 .•9.te 8 j 8 lvo.ro pa lr,.f0 '77 '+s s 56 x U: 64 & 69 s o 43 78 a1•]' s 55 s,d 65 s g 68 39 a a e S4 : U; 66 xR 67 S 79s 80g 81 ` ❑ Ilu At• Il].60' i Nr.]0• IOS.CI• P}.W ]6.16L 6.0,. li lckory Trail ' 1u. 11,11 90.00 Ir.10 U.1] b 1 . 91.01 44 45 46 47 48 49 50 51 52 53 38 °A, r 9�5 e 34 s 33 232 31 35 Sq.11 9s.o 9s.ro 101.1 30 37 36 w , glu(fwood Circle AA6 Im98 29 27 26 r. , 190. 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IOWA CITY, IOWA 52240 (319)356-500o October 15, 1987 Ms. Barbara Smith, President Independent Insurance Agents of Johnson County i P.O. Box 773 Iowa City, Iowa 52244 i Dear Barbara, On behalf of the City of Iowa City, I would like to thank the Independent Insurance Agents of Johnson County for their contribution i of funds to the Iowa City Fire Department and the Johnson County Mutual Aid Association. Generosity of this kind makes Iowa City and Johnson County a better and safer place to live. As you know, the Macintosh computer your donation provides will be used to decrease the problems associated with hazardous materials i emergencies. The acquisition of this tool marks a significant step forward in the effort to reduce our community's risk from hazardous materials. Your assistance is gratefully accepted and greatly appreciated. Sincerely, �cr William J, brisco Mayor 15-27 d CITY OF IOW, CIVIC CENTER 410 E. WASHN TON ST. CITY G IOWA C11Y. IOWA 52240 (319)356-50.v PRESSASE October 15, 1987 Iowa City Fire Department The Independent Insurance Agents of Johnson County donated funds to the Iowa City Fire Department and the Johnson County Mutual Aid Association for the purchase of an Apple Macintosh computer. A check was handed over to fire officials this morning at Iowa City's Headquarter Station. The computer will be used to store hazardous materials data required under new federal regula- tions. i Barbara Smith and Carlton Johnson, President and Vice President of the Independent Insurance Agents of Johnson County, presented Iowa City Fire Chief Larry Donner with a check for $5,037 to purchase the computer this imorning at 9:00 A.M. The Insurance Agents donated the funds in response to a request for help by Chief Donner in behalf of the Iowa City Fire Department and the Johnson County Mutual Aid Association. Recent changes in federal and state laws covering the use, handling, transportation. and disposal of hazardous materials have made the computer necessary to effectively handle the large amount of information fire depart- ments are now required to maintain in their records. For more information contact Fire Chief Larry Donner 356-5256, Barbara Smith 351-2459, or Carlton Johnson 338-1155 Asa g INDEPENDENT INSURANCE AGENTS of JOHNSON COUNTY Alderman -Wilson & Associates, Inc. I Anderson -Bender Insurance Agency, Co. The Buxton Agency, Inc. i Dunton-Lanik, Inc. Freeman Brothers Agency, Inc. Parden, Batterman d Smith, Inc. Welt-Ambrisco Insurance, Inc. R. G. Wessel d Associates, Inc. First Insurance Center, Ltd. /5,;?49 G .o• a. SOUTHEAST' IOWA IOWA MUNICIPAL LEAGUE. MurJICIPa4.,_ SOUTHEAST i A G UFS BOX 578 • CENTERVILLE, IOWA 52544 v City Officals 6 Associate Members ATTENTION: southeast -Iowa 1987 meeting of thosoutheast ova Municipal •PRESIDENT • The October, fCoralville hosted by the City MICHAEL KATTCHEE League will be Mayor of Coralvilll • VICE PRESIDENT • Meeting Date: October 2B, 19 B 7 DICK WALTMAN Mayor Of Mw aline Ironmen Inn (See map on reverse side Where: •DIREtTDRS ' • LEROY PETERSON Registration: 5:30 P:M. Social Hour S Reg Counaiimember ofO+kaloasa JERRY RIGDON Buffett Dinner: 6:30 P.M. (Cost - $9.50 Couneibnember ofsarllnRlo^ JOAN MATTINGLY of Centerville Meeting: 7;20 P.M. Counrilmembrr THOMAS HART 1• Introduction. of Guests . mayor ofDawnpon 2. Statement of Purpose • US -W esc • IMMEDIATE PAST PRESIDENT C.A.WILLIAMS. JR- s presented to oflowa' 3. Program: Multi 'Image Show SAudio- University mayor oJNew l.ondon _ (10 min.). Prepared by the reaen- Oglesby will make the p •SECRETARY-TREASURER* Visual Department. Dr. MARTIN E. GAMES.. Clerk Of Centerville ration. ' 4. Consider Amendent to Bylaws ' 5. New Business Show: Iowa (20 min.) 6. Program Part II•: Multi Imag e Executive Board has invited our SoutheastenIowa hState m y ave The Senators and Representatives to be our guests; thereeet them and responded tte d.Pleasekbe ach otherto and will attend. to getting to devote the evening You do not have to be a member to attend. from Southeast Iowa, please come. All elected and If you are appointed City officals are welcome. LIM Director will be with us as well. Peter King, the new football tickets We will have a Door Prize of 2 Iowa Hawkeye to the October 31st g ' Sincerely, _ ^^ Martin E. Games Secretary/Treasurer -OVER- 10/1/87 NOTICE OF PROPOSED BYLAWS CHANGES The President SEIML. is proposing an amendment to the Bylaws of the ' Article II - Sec. 1. Add: Iowa and Jasper Counties Article VI - Sec. 2. Strike the section in its entirety. Insert the following new section: The annual meeting of the League shall be the first meeting Of the calendar year at a location in Southeast Iowa as determined by the Executive Board j ls%z9 CITY OF CIVIC CENTER 410 E WASHINGTON ST October 14, 1981 Mr. William Meardon Meardon, Sueppel, Downer 8 Hayes 122 S. Linn St. Iowa City, IA 52240 Dear Bill: IOWA IOWA CITY. IOWA 52240 This is to acknowledge on behalf of the City Council receipt of your September 29, 1987. The City Council discussed that memorandum in at the Monday, October 5th informal session, and directed me response. CITY (319) 356.5000 memorandum of closed session to make this The City Council shares the concerns which you identify in your letter regarding the impact of the project to extend runway 6-24 at the Iowa City Municipal Air- port. I want to assure you that the issues identified in your letter have been of concern to us since inception of the airport master plan. The City Council exam- ined those issues very closely in March and April, 1986, after receipt of the counterclaim in the Hagen lawsuit and prior to giving the final go-ahead to the "compliance project", which involved the initial 355 foot extension of runway 6. At that time, staff of the Airport Comnission and the City Legal Department made a comprehensive report to the Airport Commission and City Council meeting in joint closed session. We considered the impact that airport zoning, specifically the 34-1 approach slope, had had on the Hagen property, and its potential impact upon other properties lying within the approach zone of runway 6. We were advised by our Legal Department staff at that time regarding the potential for "taking" claims arising from that zoning effort. Based on that review, it was the consensus of the Airport Commission and the City Council to proceed with the project. However, the City is always ready to examine new information. Accordingly, on behalf of the City Council I am accepting your invitation to review the plat which you have had prepared in connection with the airport condemnation cases. I have asked City Manager Steve Atkins, City Attorney Terry Timmins and Mr. David Brown of the Hayek law firm to accompany me when we meet to observe the plat, if that is acceptable to you. I would suggest that we meet in your offices at 8:00 A.M. some morning within the next couple of weeks. Give me a call so that we can finalize the arrangements. ncerely yours, William J. risco Mayor bcl / cc: Stephen J. Atkins, City Manager Terrence L. Timnins, City Attorney Mr. David Brown /530 r City of Iowa City MEMORANDUM Date: October 19, 1987 To: Mayor Ambrisco and City Council Mem 'rsL'� From: Terrence Timmins, City Attorney Re: Update Assistant City Attorney Bill Sueppel joined our staff on Monday, October 12. Part-time temporary prosecutor Carol Chase has been working with Bill this week familiarizing him with the City's case load on the Magistrate's court docket, and will wrap up some of the cases that she has been working on within the next week. After that, Bill will assume prosecutorial duties in Magistrate's court, and will begin to pick up some of the duties that former assistant David Brown performed, such as representation of the Library Board, the Airport Commission and representation of the City before the Housing Board of Appeals. It is my intention to continue to have David Brown represent the City in the several lawsuits that he took with him on retention basis and to begin to get Bill Sueppel involved in other matters that David has been representing the City on, such as the arbitration of the dispute between the Airport Commission and the FBO over rental rates at the Airport. 2. The Central Bar - Surrender of license by licensee, Mary Jo Eicher. On Friday, October 9, the Central Bar, located at the corner of Linn and Market Streets, surrendered its liquor license. This resulted from a series of noise complaints, totaling 47 in number since Febru- ary of this year, which had been lodged against the bar by neighbor- ing residential tenants. On the basis of those complaints, and investigations by the Iowa City police department, criminal misde- meanor citations and municipal infraction citations had been issued against the owner of the premises and the operator of the bar and holder of the liquor license, Mary Jo Eicher. The matter was brought to a head a couple of weeks ago when the Assistant Police Chief wrote a letter to Mrs. Eicher informing her that he intended to recommend suspension of her liquor license for a period of 30 days if the noise violations did not immediately cease, and that if they continued he would recommend suspension for the maximum period of time possible. On the day that Mrs. Eicher received that letter, the bar was in- volved in an after hours violation. Thereafter, Mrs. Eicher's attor- ney began direct negotiations with this office concerning the surrender of her liquor license. The agreement reached was that Mary Jo Eicher would surrender her liquor license for a period of 30 days and that if she assigned her lease of the premises to another party, the premises would not open up before October 30, 1987. The result reached in this case in no small part due to the dogged pur- hastof these noise who been employedby thiviolations b this office oi n apart-tpart-time temporary bassecutor Carol isesince early July. Given the fact that her only duties were prosecution of �S3/ .P' 0 City violations and Magistrate's Court, she was able to devote a great deal of time to these matters. Neither her predecessor nor her successor in that capacity had, or will be likely to have that kind of time to pursue such matters. 3. Iowa City/Coralville Joint Animal Control Facility Agreement. The 28E agreement for Joint Animal Control Facility has been redrafted, and was reviewed by the City Attorney and City Administrator of Coralville in a joint meeting with Don Schmeiser and me. On the basis of that meeting, certain amendments have been made and a new draft has been forwarded to Coralville. We hope to complete the discussions and negotiations on that agreement by the end of this month, and present it to both city councils for consideration in November. The agreement is modeled after the joint pool agreements recently entered into by both Iowa City and Coralville. Coralville representatives found that approach and the degree of specificity which it presented, most agreeable. 4. Waiver of animal adoption fees for senior citizens. The necessary ordinance and resolution have been prepared to provide for the waiver of animal adoption fees for Senior Citizens. Under the new provi- sions, senior citizens (age 60 or older) will not be required to pay the animal adoption fee, or fees for housing, food, or non -veterinary care for such animals, if they are otherwise qualified to adopt an animal. Those persons will be required to make the deposit for spaying/neutering the animT which will be refunded upon proof that the animal was spayed/ neutered. Drafts of the ordinance and resolu- tion, including a new schedule of fees, regulations and guidelines, are being circulated among staff, and should be ready for Council consideration at the first meeting in November. tpl/3 UNITED NATIONS ASSOCIATION IOWA CITY CHAPTER 6z44L&zx z' F7 d0��/ l?a.u��e��n�v �w6G ��. �c2���✓ �, yYi , ���/�3�'''• Lv�,zo�.�t/ Div �'��� ,PiGv ao� &;t`. /51.1 .i' a city of IowN�VM M mm Date: October 16, 1987 To: City Council From: City Manager Re: Miscellaneous that time included the two fire trucks 1. Old Fire Trucks/Park E ui mint. We recently bid the sale i old an out a e ire equipmen an a at City Park and Mercer Park. These trucks were becoming extremely s on hazardous due to the rustand other brportioarof thettruckucouldtstill Mercer Park fire engine, and is grew increasingly concerned about be activated (a hand crank) injured on the broken parts and/or the potential of a child being In playing with the movablemechanicalneighborhood ortion 'of the �e� ne ny Ptenl concern,at the time the order to minimize a the attached play equipment was installed at fire trucks were removed, I believe our liability the parks. The fire engine was installed at Mercer Park and the train and caboose was installed at City Park. ui mint exposure has now been ihasbeen eeto the fact that la equipment designed for children. We that is in use at the park have received no neighborhood complaints. or 2. Senior Center Roof Re air. ,dsCOforare- ct nstaas llationeen aofet heorooflat Roofing Services o Ced Rap Taylor was the low bid at the Senior Center. There were two bidders; Y $30,844. After installation wewill theepotential ten-yearforlegal taction legal staff is currently pursuing against the original contractor. the City's obligations with respect to our partici- 3, Heinz Road Pro'ect. Due to the fact that we received favorable bids or is pro3ec tanned to sell $95,000 in pation have been reduced. We originallyP g agreement with BDI remain as bonds and due to the favorable bids, that amount has been reduced o 556,000. All other obligations under the they.were. /sa i aMAP •,� /5.3.3 v an All ro 40, gq as jr;.j�1i'�k2.tJ�!•�lRr���O �,�' 1 -, .i,: .y%\:. A Ao City of Iowa City MEMORANDUM Date: October 12, 1987 To: City Council From: City Manager Re: Crossing Guard - Court and Muscatine I was advised by the Police Department that they were able to secure a temporary crossing guard for this intersection. The guard should be on duty Monday, October 12. The division of Traffic Engineering is currently processing the appropriate paperwork to secure the new traffic signal controller. SJA/sp 153 f o• City of Iowa City MEMORANDUM Date: October 13, 1987 To: City Council From: City Manager Re: Preparation of Budget - FY89 As you are aware, we are about to begin the preparation of budget recommenda- tions for the fiscal year 1988-89. In order to prepare a budget that meets your goals as well as satisfies the City's financial limitations, budget guidelines on the part of the City Council would be helpful. On October 19 at the City Council informal work session, I would like to discuss the prepa- ration of the upcoming budget. While I recognize that it is difficult to provide the specific guidance without reviewing the budget in total, I be- lieve our five year projections are correct and an anticipated revenue short- fall will occur based upon the current program of services and thereforey our guidance will be important in preparing expenditure and revenue estimates. I would recommend to the City Council the following: 1. The City Council would direct the City Manager to prepare a budget based upon the current program of public services, that is estimates would be prepared in ica ing the costs of a service program for those services we are now providing. The budget would also identify a revenue program that fully finances the current program of services. 2. The budget balancing process would also identify for you a "shopping list" of various City services that, based upon my review, you could consider for reduction and/or elimination and consequences of that reduc- tion would be identified. 3. The preparation of a balanced budget based upon the current program of services and the anticipated revenue to finance that program would re- quire the established policy of 6%, at least during this budget prepara- tion, not be utilized. You would, however, be provided with expenditure/service reductions that would permit the budget reductions to continue to satisfy the 6% City Council property tax policy. 4. I would recommend that the City Council authorize the City Manager to begin an immediate review of the current budget program of service (FY88) so that we may undertake (lay the groundwork) for potential service reductions. This work should be undertaken immediately so that we may determine and consider service reductions as soon as practical. This review would be done concurrently with the preparation of FY88 budget and over the next several months service adjustments would be provided to you for your consideration. At the meeting of October 19 I will provide service reduction suggestions that would affect the FY88 budget. /S3ar 2 1 believe that if we are to wait until the final budget product, which often occurs in late January or February, the Council is then pressed to quickly make financial decisions that deserve a review of the long-term consequences. I believe this to be in the best overall interest to the community so that our citizens and other groups supported by the City government may adjust, where appropriate, and also to provide a longer period of adjustment for the service reductions are inevitable, I believe they need City organization. If essure of state imposed budget timetables. to be considered, without the pr SJA/sp i t cc: Department Directors .01 a CITY OF IOWA CITY CfVIC CENTER 410 E. WASHNGTON ST IOWA CITY, IOWA 52240 (319)35b-5030 October 8, 1987 Ms. Betty Ockenfels, Chairperson Johnson County Board of Supervisors Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 Re: Zoning Application Z-8708 Dear Ms. Ockenfels and Board Members: This is in response to your letter of July 23, 1987, regarding considera- tion by the Board of Supervisors of the City's zoning application referenced above. In your letter you raised seven specific concerns and offered several other suggestions. We have reviewed these concerns care- fully and have considered each issue raised. In light of those considera- tions, we offer the following: Access to the Property. The parties owning property to the south of the proposed plant site have been contacted regarding an access to that site. The Assistant City Manager initiated those contacts in early August with both Mr. Braverman and with Ms. Aleda Kroeze. As a result of one initial contact, a meeting took place on August 12, 1987, at which Mr. Braverman made a specific proposal to the City. Attending that meeting were Kent Braverman, Attorney Joe Johnston, Public Works Director Chuck Schmadeke, Assistant City Manager Dale Helling and myself. The proposal, which is outlined in Mr. Helling's response of September 4, 1987 (copy enclosed), involved a possible property exchange, moving the site of the proposed wastewater treat- ment plant, and purchase by the City of a southerly access. After analysis, the conditions under which Mr. Braverman would consider selling the southern access were determined to be cost prohibitive, even before any costs for actual acquisition of the access could be considered. Details of the City's position are conveyed in the Septem- ber 4 letter. I personally met with Mr. Braverman early in September and we discussed the City's position in rejecting his proposal. As a result of our conversation and previous conversations, and in view of the absence of any written response to the September 4th letter or to Ms, Betty Ockenfels, Chairperson October 8, 1987 Page 2 a follow-up letter dated September 22, 1987 (copy enclosed), it a pears that Mr. Braverman is not interested in the City's acquiring right-of-way through his property for the access road absent the cost prohibitive conditions he originally specified. The original contact with Ms. Aleda Kroeze resulted in her requesting written information on the City's proposal. The letter of September in 1iry. from Mr. Helling (copy enclosed) was sent as a result of that inquiry. Because Mr. Arie Kroeze has continually stated his prefer- ence for only a northerly access, we have attempted to determine whether or not he might accept the use of Nurser under any circumstances. Copies of Attorney William Meardon'sLane asnSepteem- ber 11th reply on Mr. Kroeze's behalf, requesting clarification of the City's position, and of Mr, Helling's September 15th response are also enclosed. The City has received no further correspondence or contact from or on behalf of Mr. Kroeze. I Based upon the above, I must conclude that neither of the property reasonablethe termssouth u der whicour h the City mightsacquiresaesoutherly access I in exchange for their withdrawal of objection to the rezoning negotiating by the City of Iowa City. 283 Complete Negotiations for Effluent Line and Sludge Line. I Placement of both the effluent line or outfall sewer to the river and the sludge line from the north plant is totally dependent on the exact site of the wastewater treatment facilit titios and ossle for these facilities requires detailed designAwork, appraisals Senegos ofathenCountypthatballceasements bep negotiated andithatithehCitytnot have the alternative of exercising its rights of eminent domain, it will be impossible to negotiate fairly for such easements since the City would have to meet any demands mad actually commit to te by the landowners. On the other hand, because the condemnation process requires that the City he acquisition of to complete that process and such easements, we cannot afford zoning for the plant site is incur its related expenses until proper obtained. These two requests in themselves would involve the investment of a great deal of time and expense, including possible final acquisition of the easements, without any guarantee that the proper zoning be granted. This places the City in an untenable position. would 0 4. Detailed Development Plans for the Entire Parcel. Enclosed is a conceptual plan for development of the remaining ap- proximately 110 acres of the City's parcel. A road from the sewage treatment plant site cannot be included until it is determined which direction that access will take. Please be aware that this is a cont_ ep_ tuaI design and is one of many possible design schemes. Only after more extensive site evaluation and detailed design work will we have a more precise notion of the actual park layout. The scheme M /5316 4 Ms. Betty Ockenfels, Chairperson October 8, 1987 Page 3 presented accommodates up to ten full-sized soccer fields and four ball diamonds. It also includes parking for sports participants and other park users. It should be noted that changing recreational needs or preferences may dictate that these or other facilities be included or deleted at the time actual development occurs. Nevertheless, we believe that this represents a fair projection of the level of use of these park and recreational facilities once the parcel is fully devel- oped. It remains the City's intent that a suitable access from the north will be a part of the total park development scheme. Limited Oe -Watering for Construction. Oe -watering during construction will be for a period of approximately four months. Our current projections are that construction will begin in the spring of 1988 and the de -watering portions will likely occur approximately from mid-April through mid-August of 1988. To limit de -watering to the winter and early spring as an added precaution would delay completion of the project up to 12 months. It is highly probable that the result would be a significant increase in the con- struction contract costs if this work were performed under adverse winter conditions. The analysis performed by the Iowa Geological Survey and its finding that de -watering will not have an adverse impact on neighboring groundwater supplies should alleviate much of the concern of the neighbors. However, the City will install monitoring wells, as previ- ously stated, around the de -watered site so as to monitor the level of the groundwater supply in the area. This is an additional safety measure which will give ample prior indication if the groundwater level becomes exceedingly low. If this were to occur, the City would take necessary measures to prevent further lowering of the groundwater level. There will be a minimum of seven such monitoring wells on the site. As many more will be included as may be necessary to effec- tively monitor groundwater conditions and levels. Finally, in the highly unlikely event that a neighbor should experience any adverse impact, the City is prepared to comply with State law in assuring adequate water for the affected resident at City expense. 6. Distribution of Sludge. The application of sludge on the property in question has occurred in the past only for agricultural purposes. The last application was in 1982. The City has no intention of utilizing the future park site as a storage site for sludge. However, it may continue to be used for agricultural purposes and, if so, the lessee may wish to use sludge as a soil conditioner. In such a case, it would be the City's intent to allow this, if sludge is available, and provided it is incorporated into the soil. This may in fact be a more desirable fertilizer than other available materials, both in terms of its effectiveness as a soil conditioner and its impact on adjacent areas. Further, because this land will probably be developed as a park and recreational facil- ity in the future, application of sludge as a soil conditioner may be desirable before final development occurs. However, this would involve /5.3t o' Ms. Betty Ockenfels, Chairperson October 8, 1987 Page 4 a single, final application and no further application would occur once the park is developed. In any event, the City would agree not to use any of the parcel other than the sewage treatment plant site for the purpose of sludge storage. 7. Public Informational Meeting of the City Council. The City Council would be willing to conduct such a meeting to inform all residents of the planned facility and surrounding use concepts. In addition to the above, the Board of Supervisors has requested that County residents along the proposed sewer line be allowed to hook up to it. The Southeast Interceptor Sewer will be of a size and depth that will not accommodate the hook-up of individual services. Future tie-ins will be limited to smaller trunklines and will be accomplished through manhole connections. These smaller lines will in turn serve as collector sewers, fed by a lateral sewer system, to which individual services would connect. It is the City's observation that even if such individual hook-ups were considered, the cost to most or all individual residents near the treat- ment plant site would be prohibitively high. Finally, the City has considered the question of annexation of this site. It is our intent to provide some services such as police and fire protec- tion to our property, whether it is annexed or not. Annexation at some time remains a probability. A key requirement in such a plan is to make the plant site contiguous to the existing corporate limits. Additional annexation of intervening land would thus have to occur before this parcel could be annexed. We continue to explore our alternatives in this regard. However, in the interest of expedience and because we feel that the pro- posed use is not inconsistent with uses intended for land in the immediate area, we continue to seek rezoning from the County at this time. As has been previously indicated, we have no objection to a condition of zoning which would specify that the 51.9 acres in question will not be used for any industrial purpose other than construction and operation by the City of Iowa City of the proposed sewage treatment plant facility and future expansion thereof. The intent of the City at the present time, given all considerations related above, is to construct the wastewater treatment facility on the proposed site and to utilize its existing legal thirty-three foot (33') access easement over the road known as Nursery Lane. We are prepared to acquire all rights of additional use of this property for the outfall sewer easement, and all other easements for the project, by negotiated agreements or by condemnation, where necessary. We intend to fairly compensate all respective property owners for their property and/or ease- ments in accordance with the requirements of Iowa law. We still believe that the selected site is an appropriate one which will have no real adverse impact on adjacent areas, and one to which legal access is now available. Given the types of vehicles and volume of traf- fic currently using Sand Road, the traffic generated by the vehicles serving the completed wastewater treatment facility will not have any /534 .o1 a Ms. Betty Ockenfels, Chairperson October 8, 1987 Page 5 significant impact on that road. Therefore, the City respectfully re- quests that the Board of Supervisors give its favorable consideration to the rezoning request now before you. Sincerely yours, William J. Ambrisco Mayor DH/sp cc: City Council City Manager Assistant City Manager Public Works Director Metcalf 8 Eddy, Inc. /� r .o• 0 s:•... RECE iVEoocr 9 1987 ! U.& Depert",* d Nous" VW Uiben Dev� Dee Moinea Office, Region VII Federal Building 210 Walnut Street Roan 259 Des Moines. Iowa 50909.2155 October 6, 1987 JLJ� Honorable John McDonald Mayor of Iowa City, Iowa City Hall Iowa City, IA 52240 Dear Mayor McDonald: SUBJECT: Housing Voucher Program I want to take this opportunity to extend my appreciation for Your commitment to and support of the Housing Voucher Program in your community. As you know, the Housing Voucher Program was developed as a primary means for providing housing assistance to this country's very low income families and, assisting these very to that end, low income families with vouchers in the shortest period of time has been the Departments highest priority. Your housing staff performed in an exemplary manner with its lease -up activities. Because of their dedication, needy families have been able to choose and afford housing under this program. To date, you are close to or are 100 percent leased -up. The staff should be commended for their efforts. Again, thank you for your outstanding performance in Fiscal Year 1987. If contact meYou ath(515)h284-4512 ave any questions concerning this, please Sincerely, 90 9 1 (��Z/ Jerry L. Bauer Manager cc: Lyle G. Seydel, Housing Coordinator AFJ7 .V' The University of Iowa Iowa City. lows 52242 WE C E I V E 0 OCT 12 1987 Oflbe of the President October 8, 1987 Mr. Stephen Atkins City Manager Civic Center 410 East Washington Iowa City, IA 52240 Dear Steve: I write to express my gratitude and that of the University for assistance rendered yesterday by members of the Iowa City Police Department. Their competent and professional manner and the cooperative spirit with which they carried out their duties were very much appreciated. With good wishes to you and your colleagues, I am Sincerely, �LM mingt Richard D. Reo j President /S38 CITY OF IOWA CITY CMC CEWR 410 E. WASFVGTON ST. IOWA CfiY. IOWA 52240 (319) 356-5000 October 12, 1987 PRESS RELEASE Contact Person: Rick Fosse Phone No.: 356-5144 Construction of the Scott Boulevard Improvements Project is expected to begin Wednesday, October 14. Construction this fall will consist primarily of earth work. When construction resumes next spring, additional earth work, storm sewer installation and paving will take place. Weather permitting, construction will be complete and Scott Boulevard will be open to traffic by August 1, 1988. Scott Boulevard will be closed from Court Street to Rochester Avenue commencing Wednesday, October 14, 1987. The intersection of Lower West Branch Road and Scott Boulevard will be closed periodically this fall. This intersection will be open to traffic during the winter months, but will be closed next spring when construction resumes. i i o• I i Y /s39 .o• at TIt ;w,b?;)►r October 6, 1987 Mr, Byron R. Ross Rural Route N2, Box 141A North Liberty, Iowa 52317 I Mr. Claude Peterson 107 Post Road Iowa City, Iowa 52240 Mr. Tim Brandt 427 South Governor Iowa City, Iowa 52240 Re: Arbitration of Lease Agreement Dear Sirs: inal disputefbetweentthetIowaCit as settlement of the rent City Flying ServicAirport e IncCommission and the Iowa CommisTherefore, the Co Inc.,'as proved unsuccessful. d parties are now sion has asked me to eyou that the process. prepared to go forward with the arbitration It is my understanding that both parties consultation with the office of the Iowa Attorney now agree that the � after do apply to this arbitrations Process. Chapter 679A, Code of said Chapter 679A, In Process. Enclosed is a Iowa' sections: particular, please note the copy of following Section 679A.4 "Majority Action by Arbitrators" Section 679A,5 "Hearing" Section 679A.6 "Representation by Attorney,, Section 679A.7 "Witnesses, Subpoenas, Depositions" Section 679A.8 "Awardif It is the ssi's ommi the arbitrationCdecisionnis toabenbasedg Ofthese Upon estatutes vidence that presented at a public hearing and that no such evidence may /0F0 .V' Mr. Byron R. Ross Mr. Claude Peterson Mr. Tim Brandt October 6, 1987 Page Two be presented by a party without being disclosed to the other party. I respectfully request that you notify the parties within one week of receipt of this letter whether or not you are willing to preside over this arbitration within the procedural framework of Chapter 679A. The Commission understands that there may have been a good faith misunderstanding among the parties and the arbitrators concerning what process was to be followed here. If you feel, as a result of these developments, that you can no longer serve as an arbitrator in this matter, please let the parties know. sincerely yours, ar Lewis Chairperson, Iowa City Airport Commission � HL:DEB:mem cc: Iowa City Flying Service, Inc. Ii i /5* RECEIVEOOCT Septem6en 19, /987 Iowa Cefy CauncLl 4/0 Cant (✓aa/rtngton St. Iowa City, Iowa 52240 IJeaa Cou,:�Ll /lemuena: i would Like to comment OIL the pnupo„ed nand morte ew taxation, o. ua on �Lxed LncOMea �Lnd cf morte dWZcu1t to pay annual Lncrteanea Ln a galea tax, doea anyone talk a6out /piofdLnfy taxea ort on apendena? 1 can'fyaak g the 1Cne lfezed encome, yet 1 am be a tax to CRcn'f,,ge my r.n ortdeA to be rte arted g caked to budget my 1pendL/z P p �vrt anotben pnopenty fax bLke, g wage eanneaa car, o P get tbeae Lncnealea oecauae o peAzodec naLaea, Lxed income La 4 no rrtataea. R. to dL��Lcuft to vote u/onwany naLaeAat it a taxation beccuae it to neves nemoved. %bene alwayin a aeema to be a need Ion morte. I have one otben unaelafed Lague to comment about, 7bene ane Manu people wbo walk tbeen doqqq, /o�� leaabl by then Pet ert and then uae the SbLmeb SC/IOoI pnopeaty ort a pet ex enceae an ea. Iwo enfny aLgna Mate "No feta arte %°flowed an SCbin oof %'nopertty. Some of the moat pnoealLonal peopke 1LvLn�Lea toufkemea can't head that aign ort do;;'f tbCnn Li app oC do drto my cartrert <vf La alwaya /uff bat dsaguaf�rrgt� ihvaeLoLa1 mattert to fbe dogg. orvnen the lawna. It La a pnobl uandbl leave to ptch it up o � what yours aaggeatLon4 ort a lofutLanumLy.6tZd kbeto know 2e4pect�ully, Kraal 602 wbetLng Ave. Iowa City, Iowa 52240 /Sfl/ CITY CF CN/IC CENIOV\/ATER 410 E. WASHINGTON ST. CITY IOWA CITY. IOWA 52240 (319) 356-5COD P R m C C is 111 A¢ x o X lUhe r e a s , October 15 is designated hg Iowa $tate Lam as "White Cane Safety Dag" in Iowa, and lUhe r e a s , the 1987 Code of Iowa provides that every blind citizen has the right bn carry a white cane or use a dog guide which demonstrates and sgmballaes the ability to achieve a full and independent life and the capacity to work pro- ductively in competitive employment, and 'Ute re a s , Iowa law provides that every motor vehicle operator who encounters a blind pedestrian is required to come to an immediate stop and exercise appropriate caution to avoid accident or injury, and 111he r e a s , bath $tate and Federal Law prohibit discrimination based an blindness and support equal apporbunity and affirmative action programs to encourage em- pinyment of blind persons in the competitive labor force, and iUhe re a s , the Iowa Council of the United BIind has far years been at the forefront in securing the rights of blind Iowans to live independently, through activepublic supporteducation, andthe legislative ple thatubheg, blind themselves are the persons hest suited to determine their awn future, NOW 'there fare , I, William J. Ambrisen, mayor of the Cibg of Iama Cibg, Iowa, do hereby proclaim October 15, 1987, as 3UitYtL� CANE .2;AFEi�_r1J DAM I ° in lama Cibg and call upon our citizens to recognize the individual worth and productive balenbs of our blind neighbors and to observe the laws applicable to their use of our streets, highways and public facilities. % MMANOR $igned in Iowa City, Iama, / this 14th bag of October 1987. /J t/9Z