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HomeMy WebLinkAbout1986-07-01 Bd Comm minutesa4(1l MINUTES 1-:lkid �ifd1�21 DESIGN REVIEW COMMITTEE Subject to Approval THURSDAY, JUNE 19, 1986 - 4:00 P.M. IOWA CITY PUBLIC LIBRARY, ROOM C MEMBERS PRESENT: Eckholt, Haupert, Nagle, Seiberling, Sinek, Sumnerwill, Welt MEMBERS ABSENT: Alexander, Amert, Novick STAFF PRESENT: Cain, Tworek i OTHERS PRESENT: Bill Nowysz, Architect; John Soloski, Developer RECOMMENDATION TO CITY COUNCIL: The Committee recommends to the Cit Council that the (Nowysz) for Urban Renewal Parcel 65-2b and the Paul -Helen neLBuilding architect allowed to modify the exterior plans as necessary to achieve approval from the Iowa Office of Historic Preservation (OHP) and notes that the Commit- tee gives the architect its complete vote of confidence in this endeavor, CALL TO ORDER: Chairperson Eckholt called the meeting to order at 4:04 P.M, APPROVAL OF MINUTES: Haupert moved that the minutes of the June 4, 1986, meeting be approved as circulated, and Sumoerwill seconded the motion. The minutes were approved unanimously. DISCUSSION OF REVISED FACADE PLANS FOR PARCEL 65-2b: Cain explained that the owners of the Paul -Helen Building have been suc- cessful in getting the building listed on the National Register of His- toric Places. Now in order to receive tax credits for the renovation, the plans must be approved by the State Office of Historic Preservation (OHP). Apparently the plans as originally recommended for approval by the Design Review Committee are not acceptable to the architect at the OHP. She said that Bill Nowysz, project architect, was present to explain possible modifications necessary to achieve OHP approval, Nowysz used several drawings to illustrate options for renovating the west facade of the building. He said that there were basically two philoso- phies for approaching the project: 1) to design the west facade as the building architect might have designed it if it were originally a corner building, and 2) to adhere to the historical accuracy by maintaining the appearance of the west facade as close to that of an "interior wall" as possible. Nowysz said that the building developers preferred the former, while the OHP architect followed the latter. Nowysz showed a facade elevation that had received partial approval from the OHP architect. He noted that the windows had a more "punched in" look and additional changes may have to be made to the parapet and roof line. /to l MINUTES DESIGN REVIEW COMMITTEE JUNE 19, 1986 - 4:00 P.M. PAGE 2 He also said that the doorway and Old Armory arch had not received ap- proval. He said that the arch may have to be set out from the face of the building in order to get OHP approval for its use at all. Committee members expressed their dismay at the interpretation of the OHP architect. They emphasized that they would like to see the arch worked into the design, even if it required an additional easement into the minipark area. Haupert moved that the Committee recommend to the City Council that the project architect (Nowysz) be allowed to modify the exterior plans as necessary to achieve approval from OHP and that the Committee give the architect its complete vote of confidence in this endeavor. Seiberling seconded the motion. Committee members said that the motion included setting the arch out from the west wall, if that was the only way it could be incorporated into the renovation. The motion was carried unanimously. COMMITTEE INFORMATION Cain noted that next week's Committee meeting will focus on recommenda- tions to the Council about a design review code. She said that John Gross ;. and Barb Waters of the Downtown Association will be present to discuss this item. Members discussed a convenient meeting date for the month of July. The date selected was July 24. ADJOURNMENT Chairman Eckholt declared the meeting adjourned at 4:45 P.M. ■:. SUBJECT TO BTC APPROVAL MINUTES BROADBAND TELECOMMUNICATIONS COMMISS1014 JUNE 10, 1986 - 4:30 P.M. CIVIC CENTER CHAMBERS MEMBERS PRESENT: Terry, Johnson, Ehninger, McGuire MEMBERS ABSENT: Twaler MEMBERS EXCUSED: Twaler STAFF PRESENT: Shaffer, Hess OTHERS PRESENT: Blough and Le Valley from Heritage, Melanie Pa pich.(Admin. Asst. to Shaffer), Beeson from University, Tiffany from ICPL RECONNENDATION TO COUNCIL: BTC that with'John on dissenting. Susan 11 be McGuirechannel added that as anvoted in to citizens of Iowa City, local programming should always take precedence over national programming. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Beeson reported University channel 28 is now carrying Russian programming. The BTC recommended putting C -SPAN II on government channel 29 on a limited basis as a community service and to attract viewers. Heritage will pay all costs for putting C -SPAN on channel 29. Winger suggested the formation of a new task force, similar to one in Minneapolis, to study the impact of telecommunications on economic development. Shaffer announced the inter- active system he demonstrated to the OTC two months ago will go on line on government channel 29 the third week of June. This system will allow citi- zens to access government information over cable TV from their homes via a touch tone phone. Le Valley reported good growth in access workshop partici- pation, in usage of access production facilities and in the number of access shows produced from March through May of 1986. MEETING CALLED TO ORDER: Terry call ed the meeting to order at 4:30 p.m. ANNOUNCEMENTS: Terry thanked Blough for getting cable service to a woman and her husband who is handicapped in east Iowa City within five days of the request. Johnson received a postcard from Jim Harris at Prairie Lights praising the local cable company for providing Bravo, perhaps the best cultural entertain- ment channel possible at such a low cost. A0,95 al I Broadband Telecommunications Commission June 10, 1986 Page 2 Terry expressed his appreciation to Susan McGuire for the NFLCP work she did and the enjoyable luncheon and entertainment by Johnson and Tom Graves from Heritage . The NFLCP conference will be Eau Claire, Wisconsin, in the fall. MINUTES: Motion to accept the minutes of April 8, 1986, by Johnson and seconded by Ehninger. Passed unanimously. PUBLICDISSN: Diana Beeson handed out a newly designed program guide for channel 28 and announced that they are now broadcasting Russian programming 19.5 hours a week. The Iowa City Public Library extended a thank you to Heritage for the coop- eration on the 30 -second spot on Mark Twain. C -SPAN II ON CHANNEL 29: The Commission is in favor of putting C -SPAN II on channel 29. Terry said there is some feeling around City Hall that they would like to see the cable company donate a modulator and a demodulator and a digital swite her. Blough proposed that they would provide the equipment necessary to get it to Shaffer and all that is needed is allocating channel time. If put into use the public relations value, Blough feels, would be tremendous. Terry feels that if C -SPAN II is implemented, it would be well watched and eventually it would lead to more viewers of channel 29 castings. Paul Levalley pointed out that It could be used to promote other city government programs. B1 ough offered to work with Shaffer to provide ad insertions for such promotions. However, since C -S PAN II would run only four hours per day, the cable company has a problem because they cannot cherry pick what is to be cablecast. What is being televised on C -SPAN II must be carried in entirety by the cable com- pany. This, however, doesn't apply to government channels. Johnson pointed out that we need to be concerned about the consequences. The concerns he expressed were 1) Running out of channel space. He suggested using either channels 31 and 33 and in doing so putting pressure on the cable company to expand to 42 channels. 2) The potential loss of control of the local govern- ment access channel (particularly if C -SPAN II were to expand their hours). 3) Logistical problems with scheduling. The concerns expressed involving control of the local government access channel, its primary purpose being that of local coverage; the reaction of the Iowa City audience if only limited coverage of C -SPAN II could be given, were acknowledged by all. It was made clear that the City has full power and choice over how much time C -SPAN II would be allotted channel 29 on a daily basis. Terry motioned that the BTC recommend to Council that they go ahead and put C -SPAN II on channel 29. Ehninger seconded. A vote was taken, motion passed 3-1, Johnson voting no. /0 as Broadband Telecommunications Commission June 10, 1986 Page 3 CITY BLOCK 80 HIRING AND NPO/5% FRANCHISE FEE MATTER: Brown was unable to be at meeting but Shaffer stated that both matters are still under review by Legal Department. SUBCOMMITTEE UPDATE REPORTS. Ehningeir of the State of the Arts subcommittee expressed concern for the Iowa City economic situation and feels the problem will get worse if more initia- tive is not taken. Ehninger suggested forming a task force on telecommunica- tions and economic development, such as what was done in Minneapolis. (The BTC was supplied a special Task Force report done for the City of Minneapolis. The report contained information concerning how telecommunica- tions can and will affect the economic development prospects of the Minneapolis area.) Ehninger suggested such a task force would need to be composed of a wider range of institutional and organizational members and is beyond the capabilities and scope of the BTC. Terry referred her to John Balmer to see if he has any ideas about how to approach forming such a task force. All other subcommittee reports were tabled until the next BTC meet- ing. BTS REPORT - Shaffer announced that the packages that the BTC have in hand contain two ordinance amendment recommendations from the BTC. Council has requested that someone from the Commission be present June 30 and July 1 for Council discus- sion for these recommendations. Johnson inquired about a provision of the ordinance on page 2, the extension policy. Shaffer and he would follow-up with Legal regarding Johnson's question. Terry volunteered to be there on June 30 and July 1 for the Council discussion. Shaffer also announced that the interactive system will be on line the week of June 18 on Channel 29 if everything goes as scheduled. He is giving a demonstration of the system to all City department heads June 11. Shaffer received six complaints since the last meeting. Many complaints that were received concerned the cable company not answering their phones during outages. Blough confirmed there is an answering device in the engineer's house for fust such occasions. However, this machine has only one incoming line, it is natural to often get a busy signal. Iva Lucas of 1910 South Gilbert has requested cablevision for her non-alco- holic bar for over one year but can't receive cable without going through private property. Permission will not been granted by the property owner. The only other alternative requires busting up a great deal of concrete which surrounds her bar. She is willing to share costs with the cable company. Blough will do the boring if Lucas will cover restoration costs. Blough said he will contact Ms. Lucas in the next two days about this matter. Mr. McClure complained that while he was being charged for Bravo, others were getting Bravo free on channel 18 for a month. His resolution was that he not be charged until the scrambling equipment for Bravo is fixed. Blough has made a satisfactory restitution with Mr. McClure. Broadband Telecommunications C^rnission June 10, 1986 Page q HERITAGE REPORT: Paul Levalley pointed out that this spring during the months of March, April and May, 91 participants went through 20 different workshops. Channel 26 has been programmed for 299 hours and 16 minutes. 51 new shows were produced with a combined running time of 33 hours, 29 minutes. ;2,820 worth of adver- tising time on satellite channels was provided for access promotion. ;1,500 worth of advertising time on satellite channels was provided for the Iowa City Public Library promotion and there were 60 different participants on Speakers' Corner. CPC REPORT: 'Tabled; first an agenda at next meeting. NEN BUSINESS: f None ADJOURNMENT: i Meeting adjourned at 6:25. Respectfully submitted, ew Shaf er , BTS I dots I T —1 —t 14II1UTES RE 1P;] yei ,1,ll FORMAL MEETING Subject to Approval PLANING & ZONING COMMISSION THUP.SDAY,JUNE 5, 1986 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Cooper, Dierks, Horowitz, Jordan, Perry, Scott, Wallace MEMBERS ABSENT: Scott STAFF PRESENT: Beagle, Boyle, Manning RECOMMENDATION TO CITY COUNCIL: 1. Recommended approval of Z-8604, submitted by Northgate Development Com- pany, rezoning Lots 1, 2, 3, 18, 19 and 20 of Highlander Development, First Addition, from Ch -1 to CO -l. 2. Recommended approval of an amendment to the Zoning Ordinance to permit religious institutions as a provisional use in the RR -1 zone, subject to the requirements of Section 36-55. 3. No recommendation by a split vote of 3-3 on amendment to the Zoning Ordinance to clarify Section 36-58(b)(4) which would not require mature trees to be removed when providing additional parking upon a conversion of use. REQUEST TO THE CITY MANAGER FOR STAFF ASSISTANCE: None. i CALL TO ORDER: Vice -Chairperson Jordan called the meeting to order at 7:30 p.m. PUBLIC DISCUSSION: I None. CONSIDERATION OF THE MINUTES OF MAY 15, 1986: Cooper moved to accept the minutes of May 15, 1986, as received. Dierks seconded the motion. The motion carried, 4-0-2, with Perry and Wallace abstaining since they were not in attendance at the May 15 meeting. Horowitz noted for the public record a letter from Enmit J. George, Jr., received May 14, 1986, regarding Z-8602 which is attached. ZONING ITEMS: 1. Public discussion of an amendment to the Sign Regulations to prohibit the use of fully illuminated awnings. Beagle informed the Commission of a request from the Iowa City Chamber of Commerce to defer this item until the July 7, 1986, informal meeting. T -1 I Planning E Zoning Commission June 5, 1986 Page 2 Cooper moved to defer the discussion of an amendment to the Sign Regula- tions to prohibit the use of fully illuminated awnings until the July 7, 1986, informal meeting. Perry seconded the motion. The motion carried unanimously, 6-0. Horowitz noted that staff has been asked to notify the Design Review Committee when Mr. David Long will present his slide show regarding this I item. 2. Z-8604. Public discussion of an application submitted by Northgate Deve7opment Co. to rezone 7.5 acres, north of the Highlander Inn on 1 Northgate Drive, from CH -1 to CO -1; 45 -day limitation period: June 30, 1986. Beagle explained the applicant's intent is to rezone Lots 2,'3, 18, 19 } and 20 from CH -1 to CO -1, leaving Lot 1 with CH -1 zoning to allow a commercial recreational facility. In the Monday night discussion, an I' agreement was put forth to retain the CH -1 zoning for Lot 1 where the i City would be a party to the covenant with the developer. Beagle re- vealed this to be tantamount to contract zoning which is not allowed by state statute. Staff recommends therefore that all of the lots, includ- ing Lot 1, be rezoned to CO -1 which is consistent with the Comprehensive Plan and existing uses and would enhance the entryway to Iowa City. Glen Siders, representing Northgate Development Company, clarified they are not opposed to the CO -1 zoning if the Commission would consider amending the Zoning Ordinance of the CO -1 zone to allow commercial rec- reational facilities. There is interest in developing Lot 1 in this manner and the developer wants the ability to do it. Wallace moved to approve Z-8604, submitted by Northgate Development j Company, rezoning Lots 1, 2, 3, 18, 19 and 20, Highlander Development, First Addition, from CH -1 to CO -1. Horowitz seconded the motion. Horowitz explained her support of the staff recommendation, particularly the preservation of Iowa City entryway's. Perry concurred. Jordan agreed, adding he felt more comfortable rezoning all the lots CO -1. Beagle mentioned the Commission may make a second motion requesting staff assistance to look at amending the ordinance as requested by Siders. Siders interjected that currently it is very time consuming to get through the City system. It could take 2-3 months time to get approval. He recommended that the staff look at changing the ordinance. In voting, the motion carried unanimously, 6-0. Wallace stated she was hesitant to follow Siders' recommendation to change the CO -1 zone to allow commercial recreational facilities. She was afraid to see something go in that would be detrimental to adjoining areas. Horowitz agreed, adding that there currently is not the time or resources to review the CO -1 zone relative to that use. Planning & Zoning Commission June 5, 1986 Page 3 Siders suggested when the Comp plan is reviewed in the fall, the Commis- sion look at the CO -1 zone. Perry noted that the Commission should also review child care facilities in the CH -1 zone at that time. 3. Public discussion of an amendment to the Zoning Ordinance to permit religious institutions as a provisional use in the RR -1 zone. Beagle explained the proposal would include religious institutions in the RR -1 zone. Currently this is the only zone not accommodating this use. Staff recommends the Zoning Ordinance be amended t permit religious institutions within the RR -1 zone as a,provisional use. Horowitz moved to approve an amendment to the Zoning Ordinance to permit religious institutions as a provisional use in the RR -1 zone, subject to the requirements of Section.36-55. Dierks seconded the motion. Horowitz stated her agreement that religious institutions are compatible with the RR -1 area. She added that at the Monday night informal meeting, staff discussion showed the exclusion to be an oversight. In voting, the motion carried unanimously, 6-0. 4. Public discussion of an amendment to the Zoning Ordinance to clarify Section 36-58(b)(4) and allow for the preservation of mature trees. Beagle explained the ordinance amendment only applies to use conversions. The term "physical limitations" has been interpreted as a regulatory term and not referring to natural features of a site. With the change in the ordinance, a mature tree(s), (defined as 10 inches in diameter, 4 feet above grade) is the only recognized natural feature limiting the provi- sion of additional parking. If the tree(s) is/are removed, the addi- tional parking required is to be added. Horowitz stated her discomfort with the amended ordinance, feeling that the change was site specific. In particular, she felt other natural features should be recognized, although realizing that these features cannot be qualified at this time. Beagle stressed that the current language in the ordinance must be clari- fied. Wallace and Jordan were in agreement with Horowitz's discomfort. Perry felt it might be better to wait, since the Environmental Regula- tions would cover the issue of defining natural features. He felt there was a hurry to amend the ordinance to address the issues of one problem. He asked staff if they could extract the tree issue and pass the ordi- nance to correct the original problem with the intent. Beagle responded that the amendment is at the Commission's discretion. If they are not happy with the proposed ordinance, it could be rewritten. /o9G I Planning Z Zoning Convnission June 5, 1986 Page 4 Cooper and Horowitz stated their agreement with Perry. Horowitz added the amendment is premature relative to the anticipated work of the Urban Environmental Ad Hoc Committee. Perry questioned staff on their position if the change in the amendment is voted down. Beagle responded -the amendment was a charge from the previous City Manager to clarify the intent of this provision so as to avoid more problems like the one at Burlington and Dodge. If the tree were to be preserved as recommended by the amendment, it would eliminate 8-10 parking spaces. Beagle noted the Commission's concern with the inclusion of the Environmental Regulations, he added that if the amend- ment failed, the tree would have to be removed. Horowitz asked if it were possible to place a moratorium on the tree to save it until other natural features could be recognized and included in the amendment. Beagle stressed that the present wording of the ordinance doesn't save any natural features. Passage of the amendment would effect a moratorium. He added that, to date, the majority of use conversions have not involved natural features. Dierks moved to approve the amendment to the Zoning Ordinance, as submit- ted, to clarify Section 36-58(b)(4) which would allow for the preserva- tion of nature trees. Perry seconded the motion. The motion failed, 3-3, with Perry, Jordan and Wallace voting in the negative. Horowitz, in explaining her positive vote, stated she felt the change in the ordinance would signal the rest of the Environmental Regulations as something to incorporate into City ordinances. OTHER BUSINESS: Beagle distributed a revised future meeting schedule and copies of the John- son County Zoning Commission Minutes as requested at the informal meeting. Wallace announced that the Riverfront Commission will be presenting awards at the June 17, 1986, City Council Meeting, ADJOURNMENT: The meeting adjourned at 8:12 p.m. Minutes submitted by Linda Manning. Approved by: Sally Dierks /Dai' a J�) MINUTES HISTORIC PRESERVATION COMMISSION WEDNESDAY, MAY 14 1986 - 7:30 PM IOWA CITY PUBLIC LIBRARY - ROOM C MEMBERS PRESENT: Champion, Sier k, Kern, Horowitz, Wagner, Vanderwoude, Nowysz MEMBERS ABSENT: None. STAFF PRESENT: Moen, Dittmar GUESTS PRESENT: Susan Nathan, Rita Sandhagen CALL T_ OAR: Chairperson Nowysz called the meeting to order at 7:30 PM. APPROVAL OF MINUTES: Horowitz moved to amend the minutes of March 12 with the following sentences: On page 9, paragraph 2, sentence 2, "Horowitz asked if National would consider it beneficial for Sigma Chi Fraternity to be located next to the University of Iowa President's House. Rettig replied that it would be considered benefi- tial•" Horowitz moved to accept the minutes of March 12, 1986 as amended. Kern seconded the motion. The motion carried unanimously. Sierk moved to accept the minutes of April 9, 1986. Horowitz seconded the motion. The motion carried unanimously. Sier thatktmoved Helen therminutesc of April 23, 1986, on the bottom of page 2, accept the minutes of April 23, 1986nasdamended.to Horowitznsecon edithemmotionto . The motion carried unanimously. PUBLIC DISCUSSION Rita gen who ives on attending the mea inglbecause she wasODinterest df in obtaining urch amore aid she was nformation on the proposed North Side Residential Historic District. Nathan said the Executive Committee of the Homes Tour will meet onMay 23. She said Committee membership will include Vicky Miller, curator of the Johnson County Historical Society and Heritage Museum, Carol Christianson of Old Brick, Margaret Nowysz and herself. Champion said she would attend the meeting for Nowysz if needed. Horowitz asked if the Commission had contacted the Iowa City School District's Art Coordinator about the curriculum for fall. She said she had spoken with htrade he Distd been rict's art coordinator and found out that the children in the first omes, hashe saidttheechiildrento learn had recentlyhse ni historical wa asects of Iowa Cit City historicaly childrenparticipateHorowitz witzsaid aewaDistriking tour teachers are interested in having the about architecture. She said, if the 0lstrict 'sund hart cooeir rdinatordwerelcontacted /O4r7 i Historic Preservation Commission May 14, 1986 Page 2 Ri now, a curriculum might be set up for the fall school session. Horowitz said someone would be needed to walk with the children. Horowitz said she suggested Nowysz. Horowitz said that setting up a speakers bureau might be a good idea. She said public relations work in historic preservation is needed. Moen said she knew of a worksheet for a children's tour which could be used. She said architectural features are picked from the area for the children to find. Discussion centered around the feasibility of setting up a children's historic preservation tour for fall, who would be good to contact and how extensive the tour should be, i.e., how many schools should be included initially. It was suggested that the children's tour could coincide with Historic Preservation Week or the Homes Tour. Horowitz said she would contact the District's art coordinator. Champion said she would like to see the tour coincide with His- toric Preservation Week. Nowysz said another possibility might be to have an historic preservation event at Hancher of student art which could be in con- junction with Fall Homecoming 186. Horowitz said contacting the Parent -Teach- ers organizations might be helpful. Champion suggested contacting the Parent -Teacher's Association. Sierk suggested doing a "test run" at Mark Twain or another school. Moen said she would contact Dwight Dobberstein of the local chapter of AIA regarding involvement in the children's tour. Moen said she had received a request for the Chamber of Commerce historical tour brochures for the Woodlawn, Summit and Downtown areas. She said the new members of the Commission might be interested in looking at the brochures. Moen mentioned the idea of using the brochures for self -guided tours during National Preservation Week. Horowitz asked if the Brewery Building was slated to be finished by the Home Tour. She asked if some mechanism was in place whereby the public would be allowed to view the building. Moen said the owners of the Brewery Building are receiving investment tax credit for the restoration and are under no obligation to open'the building to the public but will probably want to show the building to the public. Horowitz asked if someone oversees the work done to buildings which have been placed on the National Register. Moen said National Register designation or the use of federal funds for designation doesn't afford any protection to.a building. She said a building could be demolished even though it is on the National Register. Moen said local historic preservation designation would give protection to an historic structure through the review of permits. Nowysz said the Commission received a thank you letter from Pat Forsyth, who directed the library dinners, for providing the pictures of the previous His- toric Preservation Award Winners, /of? I Historic Preservation Commission May 14, 1966 Page 3 REVIEW BOUNDARIES OF THE PROPOSED NORTH SIDE RESIDENTIAL HISTORIC DISTRICT: Nowysz said that although she felt there were many favorable comments from the public hearings on the proposed North Side Historic Designation, the Commission would have to discuss and deal with the less favorable comments. She said the unfavorable comments are either from persons who feel there are areas left out of the proposed district or those who feel areas should be excluded. Champion said the block including OL 15 and 16 on Brown Street are contiguous to the proposed district. Moen said OL 16 has four lots and OL 15 includes the Glasgow property and a house at the end of Johnson Street. Discussion centered around what properties are in the area and what properties are undeveloped. Horowitz said a property's access needs to be considered. She said if a modern structure was built on a property but could not be seen from the thoroughfare, then the owner would have no problem constructing the addition even though the property is in an historic district. Discussion centered around various ways to draw the boundaries for the historic district. VanderWoude asked if the Commission would be starting over if it changed the boundaries of the proposed district map. Moen said the Commission has received comments only on the map as it is now. She said, if the area were changed by inclusion or exclusion of properties, then the process would have to start anewMoen said that, although a sizeable number of people have come to their public hearings, she doesn't think enough support has been shown to get the designation passed by the Planning and Zoning Commission. She said the few who have spoken out against the boundaries have some legitimate concerns and ques- tions which could influence the Planning and Zoning Commission. Moen said the proposal given to the Planning and Zoning Commission has to be shown to be the best possible alternative available. VanderWoude asked if the Commission would be losing time by starting the desig- nation process over again. Moen said time would be lost as there would have to be another public hearing. Horowitz said the Planning and Zoning Commission is looking more at smaller, discrete neighborhoods for designation. She said the use of overlays, as a way of displaying the proposed district, is a good means to explain why the area was chosen. She said smaller, discrete neighborhoods could be viewed, in this way, to see if they are really repugnant. She said historic structures could be pinpointed and displayed to show why a larger area was chosen. Moen said the Bella Vista area is a discrete neighborhood. VanderWoude said Church Street to the north is another discrete neighborhood. Moen said there was a shortcoming between the book of North Side Site Inventory sheets and the proposed district map. She said the book parallels the North Side boundaries as they were proposed for the National Register. She said the book is not complete in that there were additional areas added to the proposed local district. Horowitz asked why the areas were added. Nowysz said there were .structures contiguous to the area which the Commission felt warranted inclusion. Horowitz said she didn't see any problem with the differences if they were presented in I I Historic Preservation Commission May 14, 1986 Page 4 such a way to show the reasoning behind any inclusion or exclusion of struc- tures. She said overlays could show the reasoning. She said the Commission needs to build and make its case as to why the boundaries were drawn as they were. Horowitz said the Planning and Zoning Commission would most likely prefer site specific designation, than small discrete neighborhoods and was not leaning toward large area designations at this time. Moen said this was because the Planning and Zoning Commission is concerned about imposing the obligations of district designation on a broad area that includes several non -historic or architecturally insignificant structures. Moen said the Commission may be better off isolating smaller areas and giving them to the Planning and Zoning Commission bit by bit with concrete, sound proposals. She said the Bella Vista area was an example. Sierk said Brown Street would be another example. Champion said she wanted to review the objections from people who attended the public hearings. Moen said RM -44, which was mentioned at the public hearing, has a lot of conflict because key properties are scattered in the area and, at the same time, RM -44 allows more dense development. She said developers are interested in that area because it allows them a means for a greater return on their investment. 'r Nowysz said she felt the Commission has the justification to build its case as Horowitz mentioned and if anything, the boundaries should be expanded. She said the map should be redone, the case built, and that residents should be made aware of why the area is being designated. Moen said the Commission needs to show that the boundaries selected are the most reasonable alternative. Champion asked if it would be possible to get the proposal through the Planning and Zoning Commission with these objections. Rita Sandhagen asked how long it would be before the Commission gets to the Goosetown area. She said she has lived in her house for nine years and has seen more changes in the area in the last two years than previously. She said many of the older people in the neighborhood are dying and that she is afraid their properties may be sold to developers. Horowitz said that Sandhagen should write down what she has men- tioned to the Commission regarding encroachment in the area and said the Goosetown area should be included in any new proposal. Moen said the residents of Goosetown would have to be notified of any inclusion. Horowitz said she didn't think the proposed district could get on the agenda of the Planning and Zoning Commission before September or October. Moen said the Commission needs to go to the Planning and Zoning Commission prepared to answer any possible questions which may be asked regarding the designation of the North Side. Sierk said the Glasgow house should be included since it is one of the oldest hones in Iowa City. Discussion centered around a letter submitted to the Commission from Reverend Ronald Osborn of the Lutheran Campus Ministry. soar Historic Preservation Commission May 14, 1986 Page 5 VanderWoude moved to include in the proposed district properties in the follow- ing area: beginning on the northeast corner of OL 15 south on Dodge Street to Davenport; from Davenport east to Gilbert Street and then south and west to include the northern halves of Blocks 57 and 69 and then north on Dubuque and east on Davenport to Clinton Street. On Clinton the boundary continues north to Church Street and at Church the boundary continues westerly to the river and follows the river north to the intersection of North Dubuque Street and North Gilbert Street. At this point the boundary follows North Gilbert Street to the northwest corner of OL 17, continues east, encircles the property located at 800 North Van Buren and continues east along the northern boundaries of OL 16 and OL 15 to the point of beginning. Sierk seconded the motion. i Champion said she would be in favor of eliminating the RM -44 zone on the map. VanderWoude said he was in favor of the piecemeal approach if it would mean some areas, would be able to be approved by the Planning and Zoning Commission. Kern said he was not sure what would be included on the west edge of the boundaries. Nowysz said the west edge would go west on Brown Street on both sides facing Brown Street to Park Road at the bridge. She said then the bound- ary would go north on Dubuque Street. Moen asked if the property at the end of Johnson Street would be included. Nowysz said it would. Horowitz moved to table the motion. Kern seconded the motion. The motion carried unanimously. Nowysz said if the boundaries were expanded, more historical data would need to be researched. Nowysz recommended that the Commission have another meeting in May. Moen said she would be gone from May 19 through May 27. A meeting was decided upon for May 28. Moen said she does have some data available at her office which might hel p the research. ADJOURNMENT: The meeting adjourned at 9:41 p.m. The minutes were submitted by Kim Dittmer. /,W I MINUTES HISTORIC PRESERVATION COMMISSION WEDNESDAY, MAY 28, 1986 - 7:30 P.M. IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Champion, Horowitz, Kern, Nowysz, Sierk, Wagner MEMBERS ABSENT: VanderWoude STAFF PRESENT: Moen, Twore k CALL TO ORDER: Chairperson Nowysz called the meeting to order at 7:40 p.m. COMMISSIONERS' REPORTS: Nowysz asked that a motion be made to amend the agenda to interchange the locations of the Commissioners' Reports and the Public Discussion. Sierk moved and Horowitz seconded the motion to amend the agenda. It was unani- mously approved. Discussion focused on the National Preservation Conference to be held from October 15-19 in Kansas City, Missouri. The fee for this conference is $125 j for National Trust members and may be tax deductible. A suggestion was made to circulate preservation information with realtors in Iowa City. Champion provided insight on her trip to Charleston and its boom in historic preservation. Most of the improvements have taken place within the past 20 years. DISCUSSION OF THE BOUNDARIES OF THE PROPOSED NORTH SIDE RESIDENTIAL HISTORIC DISTRICT: The North Side Residential Historic District boundaries proposed at the previous meeting were further discussed. Adjustment's to the boundary were considered to include isolated areas. Horowitz moved that the enlarged North Side boundaries discussed at the previous meeting be approved. Sierk sec- onded the motion. The motion was unanimously defeated. The decision was made to go out in the field to identify the accurate locations of historic sites. A map will be provided in Moen's office for the use of identifying site locations. Wagner and Horowitz will meet on Tuesday, June 3, to work on this map. Suggestions on making historic information available included articles in newspapers, in realtors' journals and in pamphlets. PUBLIC DISCUSSION: The house at 618 Walnut Street was recently purchased and the owners are renovating the property. The owner of the property at 942 Iowa Avenue pre- fers to replace the exterior siding of the house with a manufactured mate- rial. Currently, there are layers of asphalt shingles and asbestos siding. I Historic Preservation Commission ,. May 28, 1986 Page 2 The owner wants the City to assist in the cost of purchasing and installing the manufactured siding. It was recommended by the Commission that assis- tance not be given for the siding proposal. The Commission felt that a future owner may restore this structure properly. Discussion then focused on construction occurring on Iowa Avenue and Van Buren. A residential/office structure is being built. The owner is hoping that someone will buy the old building behind it and move it. S ADJOURNMENT: The meeting was adjourned with a brief silence in memory of Howard Jones, a The meeting was adjourned by acclamation charter member of the Commission. at 9:20 p.m. Minutes by Cheryl Tworek. i (, i I, AV MINUTES SENIOR CENTER COMMISSION MAY 14, 1986 SENIOR CENTER CONFERENCE ROOM MEMBERS PRESENT: Henry Fox, Geri Hal 1, Bob Jackson, Mike Kattchee, Ruth Wagner, Dorothy Whipple MEMBERS ABSENT: Sandra Boutel1e, Bill Coen, Don Crum STAFF PRESENT: Bette Meisel, Bonita Oevance GUESTS PRESENT: Edith Boldt, Council of Elders; Mike Lawson, MECCA CALL TO ORDER/MINUTES/PUBLIC DISCUSSION: The meeting was called to order at 3:08 p.m. The minutes of the March 12 meeting were approved as read. Whipple moved that a letter of congratula- tions be sent from the Comnission to Agnes Kuhn to acknowledge her selec- tion by the Heritage Agency on Aging as Outstanding Senior Citizen from Johnson .County. Motion carried, unanimous voice vote. Achievements of Commissioners noted during the course of the meeting: Hall suggested that a letter of congratulations be sent to Bill and Gertrude Coen in honor of their 50th wedding anniversary. It was agreed that it would be appropri- ate for the Commission to acknowledge one of its own for the many years of `j dedication to the Commission. Hall commended Ruth Wagner who was recently selected by Church Women United to receive "A Valiant Woman" awarded for community activity and participation in Ecumenical affairs. Whipple an- nounced that she had received an award from the Historic Preservation Commission. COUNCIL OF ELDERS REPORT: Boldt reported that final preparations were being made by Older Americans J Day Committees. An article spotlighting Senior Center activities will be printed in a special section of the Press Citizen on the eve of the event. The Council of Elders expressed regret at the death of one of their mem- bers, Mona Jespersen. Jespersen was an active volunteer at the Senior Center and had held a position on the Council of Elders for one year, She will be sadly missed. Because of the vacancy caused by Mona's death the Council of Elders chairman will appoint another person to take her place. The ninth seated person at the election on Older Americans Day will be the likely appointee. The Council of Elders publicity committee is proud to announce the comple- tion of the Senior Citizen discount list, printed in the May issue of the Senior Center Post. Members report several favorable comments about the list. It is t e n ent of the Cop to update the list annually. The schedule for inviting public officials as guests of the Council of Elders to visit the Senior Center has been completed. Members expect to begin hosting Supervisors and Counci 1persons as early as Older Americans Day if the schedules of the guests will permit. /set -I Senior Center Conmissiun May 14, 1986 Page 2 DIRECTOR'S REPORT: Meisel informed Commissioners about an issue that is currently being resolved by the Organization of Service Providers (coordinated by the Program Specialist). Meisel explained that some agencies had.experienced difficulties with certain funding bodies requiring information about individual clients while others had faced having to make decisions regard- ing information sharing with other persons or agencies. Guests Verne Kelley, Mid -Eastern Iowa Mental Health Center, Attorney Hanna Weston, and Nina Hamilton, University of Iowa Department of Social Work, spoke to Service Providers on the legal and ethical implications of client confi- dentiality and the issue of information sharing between the agencies. Guidelines and laws regarding client confidentiality practices have been discussed and agencies have been encouraged to go back and review their own policies. A final work session has been scheduled in which the agen- cies will be encouraged to identify and resolve problems in their agency policy, release of information forms, etc. The final step in completing the senior citizen discount list project was the delivery of posters to each of the one hundred and twenty plus busi- nesses which responded. Letters were sent out to the University of Iowa Panhellenic Council asking for volunteers to help distribute the posters. Five sorority women from two houses responded to the request. Flowers were sent to both sororities to thank the women for their service. Meisel explained that the bi-annual Head — to -Toe -Health Screenings have been increasing in popularity. The most recent screening, held April 29, presented staff with a new problem. Because of timely news releases in the Cedar Rapids Gazette and Press Citizen one fifth of the people at the screening were from outside of Johnson County, Staff realized that it was not justifiable to turn away Johnson County residents for out of County participants. In the future staff will observe new scheduling procedures: Staff will impose a closing date for registration. All out -of -county prospective participants will be placed on a waiting list until after the last date of registration. Their names will be added to the list at that time. There will be no walk-in visits, Despite the few minor problems the screening is a huge success and Lori is getting calls from all over the state asking for advice and even requests that she set up screenings in other areas. This response will be reported to Heritage. Meisel reported that staff is making an of fort'to curtail Senior Center parking lot violations, by seniors. It was discovered that some people park in the Senior Center lot but go downtown for lunch, to shop, conduct banking business, etc. Others simply neglect to sign in. Due to limited parking facilities it has been necessary to enforce a policy that partici- pants, 55 years of age and older, must be in the building at ail times when using the lot. Accordingly staff has continued to ticket vehicles with no permits and stepped up the ticketing of vehicles when the party is in violation of the parking policy. Staff will be looking into complaints that church goers are parking in the lot on Sunday mornings and taking parking spaces from people visiting the Center, ,0e t Senior Center Commission May 14, 1986 Page 3 Meisel reported that woodshop volunteers had been uncomfortable with assuming the task of framing the large volunteer appreciation posters. Linds has agreed to frame the posters, at a thirty percent discount. It was generally agreed that the posters should be preserved for sake of their historical value to the Senior Center. Kattchee moved that all four posters be framed at the cost of $48 each and that poster framing be included in the volunteer appreciation budgets in the coming years. Wagner seconded. Motion carried, unanimous voice vote. The hiring process for the half-time Volunteer Specialist position is underway. The position was advertised through all city departments and later to the public via newspaper ads in several papers and public mail - Ings. Interviews of selected candidates will begin in early June. Meisel reminded Commissioners that it is time to review the contracts of the agencies currently occupying space in the building, The present contracts have been submitted to the Legal Department for review. Commis- sioners should also check the contracts before recommending to the City Council that they be renewed. It was moved that the executive committee be empowered to review the contracts. It was agreed that the chairperson should call a meeting at a time and place that would be convenient for Executive Board +members and that other Commissioners might attend the meeting to offer input. Kattchee so moved. Fox seconded. Motion car- ried, unanimous voice vote. CHAIRPERSON'S REPORT; Hall announced that it was again time for the Commission to evaluate the Director. She suggested that the Executive Board spend the month gathering written comments from each Commissioner. It was suggested that the evaluation forms be sent out to all Commissioners so that they might become familiar with the areas that were to be measured. The traditional performance cover letter for the evaluation could be prepared by an ap- pointed committee or by the executive committee and presented to the whole Commission. It was suggested that the comments be submitted to the Execu- tive Board before the meeting scheduled for contract review so that both issues could be addressed at the same meeting. All written comments would be read at that time and destroyed after the meeting. All negative com- ments should be substantiated. Jackson moved that the Executive Board be empowered to gather comments and write an evaluation and performance letter to be submitted to the Commission in the June meeting. Kattchee seconded. Motion carried, unanimous voice vote. Hall expressed her displeasure with the undercurrent of negative comments regardin9the duties of the Director. She emphasized that by nature a Directors duties are many and varied. Hall suggested that the best way to find out what's going on at the Center is to come down and see what happens rather than to cast blame and dissension without understanding the role of an administrator. Copies of "Five Days in the Life of the Senior Center Coordinator" were distributed. Hall expressed the hope that this outline would give Commissioners a general idea of what duties the Direc- tor undertakes and that the issue could be laid to rest. /40001 I T r' Senior Center Commission May 14, 1986 Page 4 SURVEY COMMITTEE REPORT: The subcommittee constructing the survey of Senior Centers gave a limited report on the progress of the survey. Bouteile had been selected to write the questions for the survey. Whipple reported that she had difficulty in getting addresses for Senior Centers in the areas selected by the subcom- mittee. Hall suggested that the survey be sent to the town halls of the city, addressed to the Senior Center, The meeting adjourned at 4:38 p.m. I of is rr X40 MINUTES COMMITTEE ON COMMUNITY NEEDS TUESDAY, JUNE 10, 1986 - 3:30 P.M. I0VIA CITY PUBLIC LIBRARY, ROOM B MEMBERS PRESENT: Becker, Cooper, Kubby, Kuhn, McCoy, Parden , Patrick, Snider, Watts MEMBERS ABSENT: Laurie, Leshtz STAFF PRESENT: Milkman, Nugent, Barnes, Tworek OTHERS PRESENT: Bill Greazel RECOMMENDATIONS TO THE CITY COUNCIL: I. CCN recommends that the CDBG funds initially budgeted for the proposed Elderly Home Services Coordinator/Case Manager be reallocated. 2. CCN recommends that an additional E2, 000 in COBG funds be allocated to the Emergency Housing Project to be used to repair the sewer system. 3. CCN recommends that the City Council approve and adopt the proposed amendment to the 1986 COBG Program and Budget. CALL TO ORDER: Chairperson Kubby called the meeting to order at 3:35 P.M. APPROVAL OF MINUTES: Patrick moved to approve the CCH minutes of the May 20, 1986, meeting. Becker seconded. The motion passed unanimously. PUBLIC/MEMBER DISCUSSION: Kubby said that the Housing Trusts seminar in Des Moines is June 17. She said that she could not attend and asked anyone interested in going should contact Nugent. Kuhn said that the Crisis Center was having difficulty getting a property in the right zone to house the Crisis Center Food Bank facility. More details will be made available at next month's meeting. Kubby asked about the City's purchasing a house on West Benton Street from general funds. Milkman reported that the house will be demolished in order to construct the Benton Street culvert/drain. This will be accom- plished when University Heights upgrades their sewer system. Patrick mentioned the problem with the sewer backup due to rain. Kuhn asked what they were planning to do with the Economy .Advertising building. Milkman stated that it would be used for retail and office space and will be known as "Brewery Square". I MINUTES COMMITTEE ON COMMUNITY NEEDS TUESDAY, JUNE 10, 1986 - 3:30 P.M. PAGE 2 REVIEW OF CONGREGATE HOUSING COMMITTEE'S RECOMMENDATION REGARDING THE Kubby referred to the memo, dated June 5, 1986, from the Congregate Hous- ing Committee recommending that CDBG funds budgeted for the Elderly Home Services Coordinator/Case Manager be reallocated. Parden said that after meeting with the various service providers, staff found that there was no apparent need (caseloads) to warrant the position. She moved and Kuhn seconded that the CDBG funds allocated for the proposed Elderly Home Services Coordinator and Case Manager position be reallocated to the 1986 CDBG budget. The motion was approved unanimously. DISCUSSION AND POSSIBLE RECOMMENDATION TO CITY COUNCIL TO Kubby asked what the original amount was that was requested by EHP. Cooper said that the amount was $5,257.67. Kubby said that CCN had recommended in November 1985 that it be increased to $8,000. Greazel stated that funds would be used to repair a sewer problem that had not been detected at the time of the original request. The sewer backs up causing problems for the residents who sleep downstairs. Parden asked if the pipe could be replaced for $2,000. Greazel stated that he had talked to the contrac- tors and they said it could be done for that amount. Becker moved to recommend to the City Council to approve the additional $2,000 to the Emergency Housing Project for the sewer repair. The motion carried unani- mously. REVIEW AND APPROVAL OF THE 1986 CDBG PROGRAM YEAR BUDGET: Milkman stated that because of the Administration's $500 million deferral and the Gramm -Rudman -Hollings Balanced Budget Act, the 1986 CDBG Entitle- ment Grant is $513,000 instead of the previous amount of $658,800. She added that additional sources of funds included the carryover of Congre- gate Ho using Development funds and the Miller/Orchard Parkland acquisition funds. Milkman then discussed some specific areas of the budget amend- mentFor example, the proposed full-time position for the JCCOG Human Services Coordinator and today's recommendations to reallocate the Elderly Home Services Coordinator/Case Manager funds and increase the Emergency Housing Repair Project funds. Milkman reported that the amended budget would leave a contingency of $51,455. Becker moved and Snider seconded to recommend approval of the amended 1986 CDBG Program and Budget to the City Council. The motion carried unanimously. OUARTERLY REPORTS: 1. Mayor's Youth Corps: Napoleon Park Project: Leshtz was absent and could not give a report. Nugent said that everything was going well so far. 2. Community Mental Health Center: Snider distributed a report indicat- ing that three appraisals had been done and that the final offer made to Mr. Grimm was $76,500. CDBG funds will also be used for renova- tion . /0 of i MINUTES COMMITTEE ON COMMUNITY NEEDS TUESDAY, JUNE 10, 1986 - 3:30 P.M. PAGE 3 3. Shared Housing Project: Patrick stated as of June 9, 1986, that of the 37 trial matches since January 1985 there were 13 current matches, 9 leases completed, 6 were terminated and 9 were terminated during trial match. No elderly are currently matched with elderly. Nugent stated that there would be a new contract approved for FY87. 4. Housing Modifications for Low -Income Frail Elderly: Patrick reported that Elderly Services Agency has received the contract, but has not initiated any projects yet. 5. Mark Twain School Playground: Kuhn said the equipment has been or- dered but is not in yet. 6. Comprehensive Housing Rehabilitation and Weatherization: Patrick called Pam Barnes who stated that there were two owner -occupied rehab projects, one Accessibility Grant project, two paint grants, and five rental rehabilitations underway. 7. North Market Square Handicapped Accessibility Playground: Snider said that Dr. Dull from the Horace Mann PTO and Nugent were to meet with Cindy Coffin and Bob Howell from Parks and Recreation to select play- ground equipment. Snider also indicated concern about needed curbcuts near the park. 8. Curb Ramp Installation: Cooper and other members of the Curb Ramp "Committee visited various sites. Twenty-two were selected. One site was recommended for the North Market Square area. The specifications are being prepared by the Engineering Department and construction will begin about August 12. HANDICARE UPDATE: Milkman said a plan for debt payments had been established. Initial plans for a permanent ramp were being prepared. ADJOURNMENT: Cooper moved that the meeting be adjourned. Kuhn seconded it and Chair- person Kubby pronounced the meeting adjourned by acclamation at 4:30 p.m. Minutes submitted by Cheryl Tworek. /Oat