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HomeMy WebLinkAbout1986-07-15 Bd Comm minutesMINUTES IOWA CITY RIVERFRONT COMMISSION WEDNESDAY, JUNE 41 1986 - 7:30 P.M, IOWA CITY PUBLIC LIBRARY, ROOM B MEMBERS PRESENT: Daly, Gerleman, Helmer, Leo, Lovell, McGuire, Stroh, Wachal, Wallace, Watson, Wielert MEMBERS ABSENT: None STAFF PRESENT: Rockwell, Tworek OTHERS PRESENT: None RECOMMENDATIONS TO COUNCIL: The Riverfront Commission recommends to City Council that it recognize and take appropriate action concerning the potential hazard of the riverbank washout at the northeast corner of Burlington Street and Riverside Drive. CALL TO ORDER AND INTRODUCTIONS: Chairperson Helmer called the meeting to order at 7:35 P.M. Rockwell introduced Al Stroh the new University of Iowa representative, and Laura Lovell, the most recent Iowa City appointment, to the Commission. REVIEW AND APPROVAL OF MAY 7 1986 MINUTES: Daly moved and Gerleman seconded the motion to approve the May 7, 1986, minutes. Motion carried. Wallace abstained, DISCUSSION OF MAYOR'S YOUTH EMPLOYMENT PROGRAM COMMITMENT TO RIVERFRONT Helmer explained that the Mayor's Youth Employment Programhad hired an environmental coordinator, Leanne Weigh, who will be working with rotating teams of six teenagers over a period of six weeks on riverfront projects. Rockwell distributed a listing of proposed activities along Ralston Creek and in C randic Park and Terrell Mill Park along the Iowa River, Daly asked if the Conservation Commission could provide plantings for the riverfront projects. Leo cautioned that there is real work involved in maintaining riverbank plantings. Daly pointed out his concern about bank eros on there is major tree and brush cutting along the riverbank. Becau Youth asked that staff determines is r whether tthework proposedo Co allviille property, Leo trail is actually on public ground. Gerleman felt that having the youths work on Riverfro the Commission. bean ideal suggestedlcont contacting Georgement of l(Joe)oalsof the Mather, Project GREEN, to find out what kind of trail clearing assistance is needed. Wachal thought that a priority should be set for the Youth Corps to work on Iowa River projects first and then to work as time permitted on Ralston Creek activities. MIX -7 kid MINUTES IOWA CITY RIVERFRONT COMMISSION JUNE 4, 1986 PAGE 2 MOTION: Wachal moved and Stroh seconded the motion to recommend that Crandic Park should be the first riverfront project undertaken by the Mayor's Youth Employment Program this summer. Motion carried. Helmer noted that a section of the riverbank on the Iowa River just north of the Burlington Street sidewalk and east of Riverside Drive has washed away. Helmer asserted that this widening gulley poses a pedestrian hazard and should be brought to the City's attention. Daly commented that the City wl sit's steam tunnelilandr helBurlingtonwant to coStreet Bridge lete cbefore attending tion the rtoy adjacent erosion. hat the iverfront MOTION: McGuire moved and Watson Councilcthatdithe motion recognizetand takeRappropri- oe action recommend to Cityy rd f the rnk northeast corner ng of Burlingtonthe t Street ial zdand oRiverside eDrive Was!otiontcar- ririedd. REPORTS ON IOWA RIVER MONTH PLANS: Safe Boating Week Daly reported that he had distributed the Commission's Safe Boating Week flyers to the Iowa City buses and several sporting goods stores, bait shops, boat ramps, the reservoir, etc. Rockwell had posted flyers at City wand county forward government lIowaand Conser ationdowntown commission bulletin boards, and ill copy to the photo Contest McGuire reported that there were 18 photo contest participants. The judges (Gerleman, Wachal, McGuire, Ed Heffron, and Joan Liffring Zug) selected three winners and six honorable mentions. The top three photos were placed in the Civic Center lobby and will be enlarged for display with the honorable mention photos at the River Month exhibit in the public reslibrary McGuire aftersuggebeing eied n itingeatsummaryed at tof ideascil forhe City nthe 1987 meetiphoto contest1on June 7 end ou Metiers fromythe Cortmissionmoved and tsto the non Comoiss on e motion to sphoto hcontest judges: Heffron and Liffring Zug. Motion carried. Special Recognition Award n Awar PhilOmega nservice fraternity; Project GREEN s for the 197 Special io embers, Kay lGillies and Nancy Seiberling; Irving Weber, and Shirley Wyrick. After considerable discus- sion. Leo suggested that the award go to both Weber and Wyrick for convey- ing the spirit of the river to the public consciousness through journalism and art. Several Commission members felt that Wyrick should be considered for the award next year after her sculpture of "The River" is in place at the new Johnson County Office Building. T MINUTES IOWA CITY RIVERFRONT COMMISSION JUNE 4, 1986 PAGE 3 eo moved MOTION:-onth mSpecialdRecognitionoAwardhtomIrvingotintWebereforthalli calling Public's attention to the Central role of the Iowa River in the history of our community. Motion carried, AwardsAwards=ny Leo stated that the awards ceremony would be held at the June 17 City Council meeting, and would be televised. Mayor Ambrisco will present certificates to the photo contest winners and Project GREEN Co -Chair, Emilie Rubr ight will present cash prizes to the top photo contest winners. Rockwell will arrange for a recognition plaque to be awarded to Irving Weber. CANOE TRIP — MAY 3 1986: Gerleman, McGuire, Wachal, Watson and Wielert reported that ten persons had gone on the Commission canoe trip on the Iowa River from Sturgis Ferry Park to Hills Access Park. Discussion focused on the benefits of viewing the riverfront from the river, particularly noting assorted riprap pro- jects and wildlife, McGuire mentioned that erosion was evident along several exposed banks adjacent to row crop fields. Wachal cited the old automobiles being used effectively, if not aesthetically for riverbank stabilization. Gerleman s commented on seeing a range of erosion control methods from attractive riprapping to trash heaps dumped haphazardly over the riverbank. Wachal also noted the questionable erosion control practice of dumping large slabs of concrete off the riverbank. Concern was expressed about junk dumped along the river both in Iowa City and south of the city limits. McGuire advised the Commission of the difficulty of prosecuting to remedy such situations. Gerleman stated that he thought public education would be a better approach. Gerleman added that h Watson d Riverfront C mmissionmeliked about gettingbrokenup sid ewalksosedta dhdrive- ways to people needing riprap. Gerleman stated that Cora lville is marking nexists umerous sidewalks for replacement this summerh., and that the possibility Privatefpropertyor gowners, i.esuch a .giv ng out aWatson ugg std list of adirectons wexcho hange ramong to those iprap getting sidewalk permits. Daly suggested including information about this in the erosion control booklet. Gerleman offered to see what Iowa could be set up in Coralville, and Watson will check on possibilities in meed gty. Both Gerleman and Watson intend to report back at the next SCHEDULE FOR FUTURE PROJECTS MEETINGS: McGuire asked whether the chlorination -dechlorination requirements for Class A rivers needed further exploration. since these requirements are now State regulaMost Commissioners felt that tions, there would be little accomplished by further Commission involvement. ft MINUTES IOWA CITY RIVERFRONT COMMISSION JUNE 4, 1986 PAGE 4 Wielert stated that he would like to pursue increasing handicapped acces- sibility in riverside parks. Watson agreed, and indicated that to avoid the tipping of wheelchairs, asphalt pathways are needed to provide level wheelchair access to various areas of each park. Rockwell was asked to provide a list of parks with handicapped access so that the Commission can begin formulating a CDBG application for 1987 funding. Daly suggested that bus stops along the river should be designed to have a bench facing the river as well as one facing the street. Wachal informed the Commission that the Urban Environment Ad Hoc Committee was looking at a zoning approach to entranceways, and he thought that the same strategy should a applied to the river: to view it as a front street, not as a back alley for dumping. Daly thought the concept was covered in the River Corridor Overlay Zane in the City Code. Wachal requested that the Commission receive a copy of the River Corridor Overlay section of the City Code, and have a City staff person give an overview of it at a future Commission meeting. Watson suggested looking at other cities' riverfront renovations. He cited the beautiful waterfront in St. Louis. Others concurred that this could be discussed at a -Fall Commission meeting. ADJOURNMENT: Gerleman moved and Daly seconded the motion to adjourn. Motion carried. The meeting adjourned at 9:02 p.m. I T I 3JIg) MINUTES - CORRECTED 'IOWA CITY HOUSING COMMISSION MAY 13, 1986 - 9:25 A.M. IOWA CITY PUBLIC LIBRARY MEMBERS PRESENT: Watts, Dawson, Streb, Newton and B. Moore MEMBERS ABSENT: J. Moore and Barfuss STAFF PRESENT: Barnes, Milkman, Seydel and Henderson i RECOMMENDATIONS TO COUNCIL: (Extracted for meeting of May 20) That Council f approve application for twenty-five additional Section 8 Existing Housing vouchers. MEETING TO ORDER: i There being a quorum present, the meeting was called to order at 9:25 by Seydel, who acted as temporary chair. i. ELECTION OF OFFICERS: The first order of business was the election of officers and Seydel called for nominations. Moore nominated Watts for Chairperson and Dawson for Vice Chair; nominations seconded by Streb. There were no further nominations and Seydel called for a unanimous vote which passed 5-0. Watts then continued the meeting as Chairperson. MINUTES: i The minutes of the April 8 meeting were approved 5-0 on a motion by Watts, iseconded by Moore. RENTAL REHABILITATION: Milkman and Barnes presented information regarding Rental Rehabilita- tion/Owner Occupied programs and answered questions for the benefit of new board member. She then presented a request for a Rental Rehabilitation loan in the amount of ;8,000 on two units at 403 S. Lucas. It was moved by New- ton, seconded by Dawson and approved 5-0 to grant this request. Barnes next presented a request for another Rental Rehabilitation loan in the amount of ;5,000 for a duplex at 712 E. Fairchild. A motion was made by Moore, sec- onded by Watts and approved 5-0 to grant request. Barnes then presented a request for a Forgivable Loan in the amount of ;13,415 on a property located at 808 Sixth Avenue. She stated that this property is 15% in the floodway and discussed HUD requirements related to this situation, indicating that flood insurance would be required. Discussion followed and it was moved by Moore and seconded by Dawson to approve this request contingent upon HUD and FEMA approval. 1145 T Iowa City Housing Commission May 13, 1986 Page 2 COORDINATOR'S REPORT: i Section 8 Update - Seydel reported that $93,392.75 had been paid for May 1 j Housing Assistance Payments on 462 leases, four of which are vouchers total- ing $782, for an average monthly HAP of $202. There were 25 late starts and 28 applications were submitted for approval. Seydel indicated that HUD had issued a call for applications for vouchers and requested Commission's sup- port in applying for 25 additional Section 8 Existing Housing vouchers. A motion was made by Streb, seconded by Dawson, and approved 5-0 to recommend that Council approve application for 25 vouchers. Public Housing Update Seydel stated that the Public Housing Program remains at full occupancy. There will be one turnover in May and a new tenant has been selected to occupy the unit. PUBLIC DISCUSSION: No public discussion. Watts appointed Tom Newton as Appeals Board member with Ben Moore and Jim Barfuss as alternates. There being no further business, the meeting was adjourned at 10:30 a.m. Approved: Gary Watts Chairperson 114F.3 aw„ a -I MINUTES IOWA CITY HOUSING COMMISSION JUNE 10, 1986 - 9:30 A.M. IOWA CITY PUBLIC LIBRARY MEMBERS PRESENT: Watts, Streb, B. Moore, Barfuss & Dawson MEMBERS ABSENT: J. Moore & Newton STAFF PRESENT: Seydel, Barnes, Milkman, Nugent & Henderson ALSO PRESENT: Gary Goodwin MEETING TO ORDER: 1 There being a quorum present, the meeting was called to order at 9:30 a.m. by Chariperson Watts. MINUTES: Minutes of the May 13, 1986, meeting were approved 5-0 after correction, j on a motion by Moore, seconded by Streb. ELDERLY HOME SERVICES COORDINATOR: Nugent presented a review of the work of the Congregate Housing Committee regarding attempts to establish a congregate housing service. She stated that most recently discussions were held with service providers in the community regarding the need for a caseworker to coordinate services for i the elderly who are living in their homes. It was determined that at this time there is not sufficient need to justify a fulltime position and Nugent asked that Housing Commission endorse the recommendation of the Congregate Housing Committee that funds reserved for Elderly Home Services Coordinator/Case Manager Proposal revert to CDBG to be used for other needs. A motion to endorse was made by Moore, seconded by Barfuss and approved 5-0. CDBG BUDGET AMENDMENTS: Milkman pointed out changes in total CDBG allotment and stated that it was still possible to fund all of the original projects due to a high contingency fund and the cancellation of one project. She explained reasons for increases and changes in budget items. RENTAL REHABILITATON: Barnes presented an application for an amended Deferred Payment Loan on a duplex at 119-121 N. Lucas Street in the amount of $795.00. She reviewed the proposed repairs at that address and distributed photos. It was moved by Dawson, seconded by Moore and approved 5-0 to grant this request. Barnes next presented an application for a Deferred Payment Loan in the amount of $6,160.00 on a 3 multiple dwelling structure with commercial space, located at 602 S. Dubuque Street. Barnes presented information regarding proposed repairs and discussion followed. It was moved by Barfuss and seconded by Dawson to approve request. Motion carried 3-2 with Moore and Streb opposed. Barnes next presented a request for a Deferred Payment Loan in the amount of $5,000.00 on a 3 bedroom single family dwelling at 1168 E. Court Street. It was moved by Moore, seconded by Dawson and approved 5-0 that request be granted. Barnes then presented an application for a Deferred Payment Loan in the amount of $790.00 on a 2 bedroom single family dwelling located at 640 S.Lucas Street. It was moved by Moore, seconded by Dawson and approved 5-0 to grant this request. poo T MINUTES IOWA CITY HOUSING COMMISSION JUNE 10, 1986 PAGE 2 COORDINATOR'S REPORT: Section 8 Update: Seydel reported that $92,095.15 was paid for June 1 housing assistance on 450 leases, 8 of which were vouchers totalling $1,568.00, for an average Housing Assistance Payment of $204.65. There were six late starts and three applications were submitted for signature. Public Housing Update: Seydel indicated that there had been one turnover in May and a new tenant had been selected to occupy the unit. He stated that the Housing Authority had received approval to purchase a computer with a total cost of $21,000 to $22,000. He addressed the recent HUD inspection of properties in Project 22-5 and indicated that deficiencies noted on that inspection were being corrected. PUBLIC DISCUSSION: None There being no further business, the meeting was adjourned at 10:15 a.m. Approved: Gary Watts Chairperson //40 I al 0) MINUTES PARKS AND RECREATION COMMISSION JUNE 11, 1986 MEMBERS PRESENT: Willis, Steinbrech, Watson, Hesse, Alvarez, Hradek and Weideman MEMBERS ABSENT: Henry and Jordison STAFF PRESENT: Trueblood, Moran, Howell and Harvey GUESTS PRESENT: Lori Bears SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Steinbrech, seconded by Hradek, that the minutes of the May 14 meeting be approved as written with the following amendment: page one, paragraph three, lines seven and eight -- Willis askpd Wpidaman 4n hpnin wn nn - J, --ca r__ Commission and staff members discussed the timetable for the new pool facility. Trueblood said he had met with Dale Helling, Rosemary Vitosh, Roy Neumann, Kevin Monson and Mike Moran to discuss the proposed contract. It was stated that the timetable in the Council Information Packet submitted by Neumann Monson would be followed (May 31 to July 31, 1987 completion date), although the facility probably won't be finished until closer to the July 31st date. Demolition of Mercer Park pool and renovation of City Park pool will be initiated at the end of the 1986 pool season. The planned completion date for renovation of City Park pool will be mid- May, rather than May 31st. The architects are beginning work on the plans and specifications and could have bid openings for City Park pool earlier than the new facility in order to begin construction as soon as possible after the season. Helling will be contacting the school district to determine involvement in detail plans. Proposed articles and by-laws for the Iowa City Parks and Recreation Foundation were submitted and discussed. After discussion, minor revisions were made. Moved by Steinbrech, seconded by Weideman, that the amended articles and by-laws be submitted to the City Manager for review, and ultimately to the City Council for approval. Unanimous. Commission and staff members discussed the annual park tour scheduled for July 12 and established the areas they wish to see. The July Parks and Recreation Commis- sion meeting will be held at 8:30 a.m. on July 12, and the tour will begin at 9:00 a.m. COMMITTEE REPORTS Steinbrech reported that the Long Range Planning Committee plans to go beyond the five-year plan in developing the needs list. They will be working on public sug- gestions and demand after staff has submitted their wish list. /1r3l, 1 �I PARKS AND RECREATION COMMISSION MINUTES JUNE 11, 1986 PAGE 2 Hradek reported that the Urban Environment Ad Hoc Committee will be submitting their formal proposal for preservation of fragile areas and historic sites at the July meeting, which will also be their final meeting. Watson reported that the Mayor's Youth Corps has obtained a contract with the Iowa Conservation Commission for Mayor's Youth workers to clean up the riverfront this summer. Areas include Crandic and Terrell Mill Parks, and areas along Ralston Creek. DIRECTOR'S REPORT I - Trueblood reported that Rick Ertz had recently made a lateral move from Aquatics Supervisor to Sports/Wellness Supervisor. Six applicants for the position vacated by Rick will be interviewed during the week of June 16th out of thirty-two appli- cations received. I A tentative request for a blues festival in City Park has been received. The organizer is investigating alternative sites to allow the, sale of beer, but may ,.. be submitting an official request. The organizer has been informed that approval would also have to be given by the City Council if the event was held in City Park. i Trueblood reported that Sheller Globe has requested that their non-resident fees for softball league play be waived, due to Sheller Globe paying City property tax. The representative has been informed that policy does not allow sponsorship to determine who is and is not subject to non-resident fees, and that it is only fair and appropriate that individual participants not paying property taxes pay a little more to participate- Commission members concurred with staff's action. i Moved by Hradek, seconded by Weideman, to adjourn at 9:10 p.m. Dee Harvey, Secret y Parks and Recreatdhn Commission i i CALL TO ORDER Chairman Eckholt called the meeting to order at 4:05 p.m. INTRODUCTIONS Cain introduced Barb Waters, representing the Downtown Association (DTA), to members of the Comnittee. RESERVATION FOR URBAN ENVIRONMENT AD HOC COMMITTEE BUS TOUR Cain informed the Committee that the bus tour of environmentally sensitive areas would be held Saturday, July 19, 1986, and should last approximately 1 1/2 hours. Seiberling noted the importance of having DRC members attend this tour. Cain then took names to make reservations for those who could go on the bus tour. DISCUSSION OF DESIGN REVIEW CODE RECOMMENDATIONS Eckholt introduced the topic by stating DRC's intent to open the discussion to others and to focus on specific recommendations to the City Council for broadening the area of design review regulations. Summerwill suggested that a publication entitled "Appearance Codes for Small Communities" be given to Barb Waters and John Gross, OTA representatives, to illustrate how other communities use design review mechanisms. I Waters explained that she was attending the meeting to get a better under- standing of the Committee's situation now and of what they were intending to recommend to Council. Committee members explained the present position of ORC in the decision-making process for building and renovation in the down- town. Members said that DRC is presently an advisory committee only; it makes recommendations to Council but final decisions are made by the City Council. figs i 3��y) PRE161RMI dARY SuhjeCt to Approval MINUTES DESIGN REVIEW COMMITTEE THURSDAY, JUNE 26, 1986 - 4:00 P.M. IOWA CITY PUBLIC LIBRARY ROOM C MEMBERS PRESENT: Eckholt , Haupert, Nagle, Novick, Seiberling , Sinek, Sumnerwi 11 MEMBERS ABSENT: Alexander, Amert, Welt STAFF PRESENT: Cain, Tworek I OTHERS PRESENT: Barb Waters, Downtown Association RECOMMENDATIONS TO CITY COUNCIL None. CALL TO ORDER Chairman Eckholt called the meeting to order at 4:05 p.m. INTRODUCTIONS Cain introduced Barb Waters, representing the Downtown Association (DTA), to members of the Comnittee. RESERVATION FOR URBAN ENVIRONMENT AD HOC COMMITTEE BUS TOUR Cain informed the Committee that the bus tour of environmentally sensitive areas would be held Saturday, July 19, 1986, and should last approximately 1 1/2 hours. Seiberling noted the importance of having DRC members attend this tour. Cain then took names to make reservations for those who could go on the bus tour. DISCUSSION OF DESIGN REVIEW CODE RECOMMENDATIONS Eckholt introduced the topic by stating DRC's intent to open the discussion to others and to focus on specific recommendations to the City Council for broadening the area of design review regulations. Summerwill suggested that a publication entitled "Appearance Codes for Small Communities" be given to Barb Waters and John Gross, OTA representatives, to illustrate how other communities use design review mechanisms. I Waters explained that she was attending the meeting to get a better under- standing of the Committee's situation now and of what they were intending to recommend to Council. Committee members explained the present position of ORC in the decision-making process for building and renovation in the down- town. Members said that DRC is presently an advisory committee only; it makes recommendations to Council but final decisions are made by the City Council. figs i its Design Review Committee June 26, 1986 Page 2 Further discussion centered on whether the Committee should remain an advi- sory body or seek authority to issue a "Certificate of Appropriateness" for building permits involving exterior renovations. Sinek noted that the Com- mittee should not assume any "design function." He said that DRC should review and determine the appropriateness of a design submitted, but should not be called on to create the design. Haupert stated that during its history the DRC had considered three ordi- nances. He suggested that these previous drafts be used as a basis for ORC's recommendations to Council. He said that three points werecrucial: 1) that the geographical area included in design review regulations be CB -2 and CB -10 zones (as already recommended by DRC); 2) the Committee be given authority to determine the appropriateness of design involving exterior renovation or new construction; and 3) that contractors be required to submit scale drawings and design specifications with requests for building permits to be reviewed by a design committee. He said the Committee should meet as often as neces- sary to avoid delays in the permitting process. Novick noted that painting, as an exterior alteration, should also be in- cluded for review in the zones indicated. Cain said that at present no permit was required if only painting is performed and that to add this item, ' the Committee would have to include it specifically. She also mentioned that there may be some problems with enforcing this regulation in the absence of an established permit mechanism. Eckholt asked that a preliminary statement of intent be prepared for Commit- tee review by the next meeting in July. Seiberling suggested that the Com- mittee make sure the new City Manager is informed of the deliberations and pending recommendations on this item. Eckholt said that perhaps the Commit- tee could meet with the new City Manager in September in preparation for a formal recommendation to Council. GENERAL DISCUSSION Cain noted that the next Committee meeting was scheduled for July 24, 1986, at 4:00 p.m. in the Iowa City Public Library Room B. Cain informed the Committee that the architect for the Paul -Helen Building renovation project had reached agreement with the architect for the State Office of Historic Preservation. She noted that the Old Armory arch was to be set slightly in front of the west facade, that brick could be used for the new facade but with a slightly different color from the brick on the front elevation, and that square windows were substituted above the arch for the rounded ones originally designed. She outlined the anticipated construction schedule for the renovation, if Council approves the transfer of the property and the preliminary design plans on July 1. ADJOURNMENT Eckholt declared the meeting adjourned at 5:35 p.m. /� P 7 —t 9 Secretary's Evaluation Re ort An overview of the secretary's evaluation results was given by peg and the form used was passed around. Teresa's new contract for 'Y 87 Includes a 4% raise, health insurance, and paid 'parking. Mayor's Youth Employment Program inutes Board of Di1rectors Meeting June 25, 1986 Board Members Presents Renato de Leon, Ted Halm, Marsha La Follette, Bill i Casey, Doug Allaire Staff Present: Peg McElroy, Teresa Ulin, LeAnn Weih, Jim Rosser I• Call to Orders Peg Mc Elroy called the meeting to order at 4:05 p.m. II. Introductions and Welc Anes New board member Bill Casey wes welcomed by all board members and staff. Jim Rosser, IYC Construction Supervisor, and LeAnn Weih, Environmental Coordinator, were also Introduced to the board, III. Approval of Minutes: Minutes from the May 21, reviewed by the board. 1986, meeting were i Approval lack of quorum. deferred to the next meeting due to IV. Financial Report - May, 19B6s The financial report was reviewed by the board with approval deferred to the July meeting. V. Additional Agenda items Peg noted that the board terms of Doug Allaire and Ted Halm are near expiration, Doug stated that he would like to continue on the MYEP board. After serving 2 terms, Ted would like a new board member appointed in his place. Peg Informed the board of the progress in developing the transition Program. There are currently 9 young people on program. They are teens who have recently graduated but are not yet ready for competitive employment, The Department of Human Services administrative andro r pays MYEP Youth. p fl am costs and, in some cases, the wages of the VI.. New Business IYC In-Scho_ o`1 Peg reported that the IYC In -School grant Is due July 15, FY 87 budget Includes 18 1986, The 1,740 In state funds with a 35% local match. These are conservative estimates because the state funds are generated by the lottery. At this funding level some slots would employment be lost. Sub -minimum wage Is one option for employing the maximum number i of youth. Secretary's Evaluation Re ort An overview of the secretary's evaluation results was given by peg and the form used was passed around. Teresa's new contract for 'Y 87 Includes a 4% raise, health insurance, and paid 'parking. VII. Old Business FY97 Budget Approval Copies of the additions to the original budget were given to the board. Included Is a conservative estimate of the revenue to be received from the Department of Human Services in connection with the transition program. Also shown is an increase in staff benefits to reflect the new secretary contract. The budget will be presented for approval at the next meeting. Case Report Peg reported the results of working with the IYC crews. She was taught how to lay brick by a 15 year old and was very impressed by the abilities of all the young people and the work they have accomplished. IMow& Youth Corps — Summer Program Report IM Weih spoke briefly about her crew and the clean up work they are accomplishing along Ralston Creek. Jim Rosser spoke about the Napoleon Park project. The building is going up more quickly than hehad anticipated and he feels things are going well. Peg added that another crew of enrollees Is under the supervision of Bob Beals at the U of I Softball Complex. They are constructing a fitness trail. All enrollees have been certified In one person CPR and First Aide. Director's Evaluation Copies of the Director's Evaluation were given to each board member and are to be returned to the office. Doug Allaire stated that he and Jan Liggett found no problems. He felt that the enrollee evaluations were Interesting to read and are a good Indication of how well the program is going. The evaluation committee recommends approximately a 4% raise for the director. Ted Halm/Marsha La Follette moved to approve this recommendation. MSC Board members not present will be contacted for approval. The meeting adjourned at 400. Please note that the next board meeting will be held on July 16, 1986. If you have a conflict with that date, please call the office. Joanoan JOh I&Svcre &su e r r Teresa UI In, Secretary // 8 Y i T MINUTES HISTORIC PRESERVATION COMMISSION WEDNESDAY, JUNE 18, 1986 - 7:30 P.M. IOWA CITY PUBLIC LIBRARY - ROOM C MEMBERS PRESENT: Horowitz, Nowysz, Sierk, Vander Woude, Wagner MEMBERS ABSENT: Champion, Kern STAFF PRESENT: Moen, Ramsdell GUESTS PRESENT: Susan Nathan, Dan Zinkand CALL TO ORDER: Chairperson Nowysz called the meeting to order at 7:33 p.m. APPROVAL OF MINUTES: The minutes of the May 14, 1986, meeting were amended with the following correct ions: On page 1, paragraph 6, sentence 2, "first grade" was changed to "fourth grade." In the same paragraph, sentence 4 was corrected to read "Horowitz said that at least one of the district's art teachers is interested in having the children participate in a walking tour around their neighbor- hood schools to learn more about architecture." On page 3, paragraph 5, sentence 5, the word "repugnant" was changed to "relevant." Wagner moved that the minutes of the May 14, 1986, meeting be approved as amended. Horowitz seconded the motion. The motion carried unanimously. Horowitz moved that the minutes of the May 28, 1986, meeting be approved and Sierk seconded the motion. However, upon closer examination, it was decided to amend the minutes by inserting the sentences "Horowitz moved that the motion from the previous meeting be removed from the table and Wagner seconded the motion. The motion was accepted unanimously" between the heading "Discussion of the boundaries of the proposed North Side Residential whichfollowed. ist Horowitztand tSierk withdrew therst n original Motion ence of the toraccept the minutes of the May 28, 1986, meeting. Horowitz moved that the minutes as corrected be approved and Sierk seconded the motion. The motion passed unanimously. PUBLIC_ DISCUSSION: Susan Nathan informed Commission members of the current plans for the homes tour scheduled for October 12, 1986. She said that at the executive committee meeting of May 23, 1986, it had been decided that the tour would be held between 12:00 and 4:00 p.m, and a list of committee assignments had been compiled. Nathan stated that the next step was for the homes selection committee to decide on preliminary and then final house selec- tions by the end of July. She pointed out that after the final selections were made, the other committees could begin and that the publicity and advertising committee especially needed lead time. W, Historic Preservation Commission June 18, 1986 Page 2 Moen suggested that the homes brochure committee might refer to the bro- chure from the library tour for ideas since it contained the history of some homes. Wagner asked if it was planned to have one brochure for each house and Nathan responded that all of the houses would be included in one brochure. She added that she would like a brochure of the same high quality as that for the library tour and asked for ideas- Horowitz sug- gested that the maps in the brochure indicate the homes on the tour with circles. Nathan mentioned the possibility of selling refreshments on the grounds of the homes chosen if Old Brick didn't participate in the tour. Several 111 members disagreed with the idea of having refreshments in private homes, but selling refreshments in Old Brick seemed more acceptable. Nowysz pointed out that there was a need for some sort of event to take place at Old Brick in order to attract people there. Nathan replied that Old Brick . had been discussed as a stop on the tour with the possibility of schedul- ing presentations there throughout the four hour time span. Moen sug- gested using the historic preservation film or Irving Weber's videotapes as a means of attracting people to Old Brick. Nathan commented on the problem with the lighting in Old Brick and it was for this reason that speakers giving presentations were considered. Horowitz added that the timing of activities was important in attracting people to Old Brick. Wagner inquired as to where it was planned to have the dispersal point for the brochures. Nathan responded that there would be brochures at every home so that those interested could start at any point along the tour. She said that it would also be included in the brochure that refreshments and bathrooms would be located at Old Brick and that this may also be a way to attract people there. Nathan also emphasized that input and ideas from the three organizations involved with the homes tour, namely the Historic Preservation Commission, Old Brick, and the Johnson County Historical Society, would be greatly appreciated. i CONSIDERATION OF THE PROPOSED NORTH SIDE RESIDENTIAL HISTORIC DISTRICT: Moen reviewed the current status of the proposed North Side Historic Dis- trict, saying that most of those disapproving the proposed boundaries for the historic district were from the northwest area of the district which are zoned higher density while the majority of residents in the heart of the area were in favor of the proposed historic district designation. Nowysz asked if this reflected the views of those who attended the public hearing last year and Moen answered that it did not, though she said she could look up that information. She also suggested that committee members come to her office to look at a map which indicated those areas which were in favor and those who oppose the proposal. Wagner commented that it seems to her that the residents of the area favored the proposal but that it was the property owners who opposed it. Nathan asked if the use of the property where most of the negative feed- back came from Was for rentals and Moen replied that yes, there is a conflict with those property owners wishing to utilize their property for higher density residential purposes. 1147 iffig Historic Preservation Commission June 18, 1986 Page 3 Horowitz felt that the exercise and soliciting public opinion about the proposed boundaries for the proposed North Side district was not worth- while for two reasons. First, the public is not aware of the purposes or the rules of the Historic Preservation Commission in the city and, second, the Commission itself is not fully aware of what structures occupy all the property included in the proposed district. She recommended that the Commission become familiar with the key structures of every block of the area before bringing the issue before the public. Wagner commented that contacting the public has not proved to be successful and Horowitz pointed out that it was not possible to actively solicit a positive response. Moen agreed that it was critical to follow through on Horowitz's sugges- tion because it would be imperative that the Commission be able to provide concrete evidence that structures of historical significance exist in the proposed district. Nowysz informed the Commission that since the issue of the proposed desig- nation of the North Side as a historic district has come up, there are more people wanting to live on that side of town, and she went on to cite two examples with which she was familiar. Nathan said that she has also heard of more people wanting to move to that side of town, mostly because I of the property values there. Moen commented that there would be much I less opposition if the boundaries included only those areas of low density I residential uses but that there is a conflict in those areas where. there are structures in high density user areas which also have historical sig- nificance. Sierk mentioned that there were several testimonials during the public hearing from people who had renovated property on the North Side. Nathan suggested that those people who knew exactly what was neces- sary in order to renovate a home should be available to discuss the topic with the public and let them know that it was not that difficult to pre- serve historical structures. Moen added that for testimonials of that sort, it would be beneficial to have the contractors, as well as the property owners, to speak to the difficulties and costs involved in fol- lowing through with the recommendations of the Commission. Moen asked for ideas in relation to a time table and strategy for approval of the proposed designation of the North Side as a historic district. Nowysz voiced her desire to gather together people involved in the trade, lenders who make loans for older buildings, and people generally inter- ested in preservation for an informal discussion to improve communication between the Commission and those with an interest in the North Side. Horowitz inquired as to when such a meeting would be most timely and Nowysz thought that if it were held before the proposal came before the Planning and Zoning Commission, it would stimulate thoughts and interests to expedite the process of having the proposal approved. Horowitz said that the League of Women Voters could sponsor such a meeting, but that the timing might be a problem with the election and homes tour taking place in October. Nowysz suggested that November seems the logical time to hold the meeting so that the districts could be designated by April. VanderWoude asked if each household in the district would need to be assessed before this time. Horowitz also expressed her concern along these lines since much has changed since the book of key and contributing structures had been compiled. Nowysz.pointed out that that really should not matter if there was a large number of people who supported the pro- //metf Historic Preservation Commission June 18, 1986 Page 4 posal. Moen added that the list itself was accurate, though the placement on the map may have been inaccurate and razed structures may not have been removed from the map. The Commission came to general consensus that there was a need for a mass campaign to communicate with the publ is and with those with special interest in the North Side. Moen reviewed the process and time table with which the Commission would have to work in order to achieve designation of the North Side as an historic district, stressing that the proposal must reach the Planning and Zoning Commission by January in order for it to be approved by the City Council by May. Vanderwoude asked if paperwork or the presence of supporters at meetings would have more influence on the Planning and Zoning Commission. Horowitz responded that overlays and graphics could help influence the Commission, but that people who voiced their opinions and attended meetings on a consistent basis had more of an effect. Moen agreed and said that North Side resi- dents in favor of the proposal should attend every Planning and Zoning Commission meeting where the issue was discussed. Nowysz added that it would be a good idea for key people to go to the informal meetings and for larger groups of supporters to go to the formal meetings. Horowitz questioned whether the input from the public hearing this year would be valid next year and Moen thought that it would depend on what the Planning and Zoning Commission would be willing to accept. Horowitz stated that she believed the Commission would consider this year's public hearings valid and added that those who were unable to voice their opin- ions at this year's hearings would have the opportunity to do so at the Planning & Zoning Commission public hearings. REVIEW OF PROPOSED COMMISSION PROJECTS AND ACTIVITIES: Moen distributed the annual 1986 Historic Preservation Commission report which outlined the activities which had been planned for this year. She mentioned that several of the projects and activities had not been under- taken and she asked that each member seriously evaluate the direction of the Commission and in so doing prioritize its possible projects for the coming year. She cited time constraints as the main reason for this request since she was moving into a different division within the Depart- ment of Planning and Program Development. VanderWoude asked for clarification of the significance of Certified Local Government status. Moen explained that once this status is achieved, a city government can compete for a share of the funds which the state allocates to city governments which are certified. She said that in order to be considered for this status, an application to the State must be completed. Moen stated that this application could be ready for the Commission's review at the next meeting and that, once endorsed, it would be sent to the City Council. Nowysz asked what was meant by the activities described as establishing historic rehabilitation review guidelines. Moen replied that there al- ready existed a set of interior regulations but that the Commission may suggest other regulations in addition to these. However, Moen recommended that the Commission set this activity aside until the Design Review Com- mittee had the opportunity to complete the guidelines it is considering. Horowitz noted that it would be appropriate to review those guidelines //V Historic Preservation Commission June 18, 1986 Page 5 pertaining to areas outside of the inner city which did not fall within the Design Review Committee boundaries, and it was decided that this activity be taken on in collaboration with the Design Review Committee. Moen also mentioned the prospect of innovative funding and investment alternatives through changing the state enabling legislation. VanderWoude commented that he had spoken with someone in Des Moines who had told him that such legislation had already been drafted. He also said that the Des Moines counterpart to the Iowa City Historic Preservation Commission had been able to obtain special tax breaks without enabling legislation. Moen agreed to investigate this possibility with the State Office of Historic Preservation. COMMISSIONERS' REPORTS: Wagner expressed her concern about the Lewis house located on S. Linn Street to the north of St. Patrick's Church. She commented that the house did not seem to be in good condition and that the area was quickly becom- ing a close, commercial district. She wondered if there would be some funding or investment alternative available for moving the house. Moen said that no local program existed with money for such grants but that the Commission could investigate and develop a fund in the future. It was the general feeling that it would be worthwhile to preserve the house and Nowysz volunteered to approach Mr. Lewis about the state of the house. Sierk commented that the work on renovating a house located on Bowery Street was moving along very well. VanderWoude asked about the bus tour to Kansas City to be held in October. Nowysz responded that the trip would cost $125 if paid by June 30 and $135 if paid by August 30. Wagner added that the trip could be tax deductible if it were considered a part of educational or career development. Nowysz reported that she had attended the international environmental design show held in Chicago and that while there she had read that "the preservation movement is a desire to manage change" which she considered worthy of noting for possible use in the future. She announced the Urban Environment Ad Hoc Committee bus tour to be held July 19 and the possibil- ity of collaborating with the Design Review Committee to put together an informal survey to gather public opinion about the proposed changes for the Design Review Committee. Nowysz also informed the Commission that she was working with a developer on creating a street with special zoning that would permit relocating endangered older houses in the City to this block. Horowitz expressed her desire to improve communication between the Commis- sion and the University so that they may be more aware of what is taking place in terms of historic preservation in Iowa City, especially in regard to Old Brick. The meeting was adjourned by acclamation at 9:00 PM. Minutes submitted by Lee Ramsdell. 07