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HomeMy WebLinkAbout1987-11-10 Bd Comm. minutes.Y' Boards and Commissions Attending the Annual Meeting with the City Council September 30, 1987 Septem eru30 t1ommissians Attendin t Mayor Bill Ambrisco Presidin7" atOg. p.m. Council Present: Ambrisco, Strait (4;10 p,m,), Zuber our ney 5:2 p,m,), Dickson (5:50 P.m.), Absent: Baker, (4:15 p.m.). Staff Present: McDonald, . Karr, Helling, Ta e -recorded: Reel 87-C42, Side 2, 296 -End; Reel 87-C45, Side 1 e -End; Reel 87-C46, Side 1, 1-180, 1 -End, Ambrisco welcomed board and commission representatives and noted apprecia- tion for their service to the City. AIRPORT COMMISSION - HARRY LEWIS: Lewis stated many people attended the Annual Airport Breakfast, the Air- port Commission received a letter from Wayne Halter stating the Airport can anticipate funding in early FY88, and the Airport Commission is con- tinuing efforts to develop airport property for industrial use to additional revenues. In response to Zuber, Lewis stated the Commission is currently negotiatinga generate Commission and Librarboards operate tautonomouslyrfrom Citisco ed the Airport AIRPORT ZONING Y Council. COMMISSION - DICK BLUM: Blum stated County representatives also mission, Blum reported that a portion is located in the County and not within that relate to control of the Airport d asked the City Council to consider the control over that County property, AIRPORT ZONING BOARD OF ADJUSTMENT: BOARD OF ADJUSTMENT - PETER FISHER: serve on the Airport Zoning Com - of the Iowa City Airport property Iowa City and the City ordinances o not control that property, Blum procedure to be followed to gain No comments, Fisher stated the Board of Adjustment is charged to interpret provisions of the Zoning Ordinance, Fisher stated the Board of Adjustment met in FY87 to hear two variances, 32 special exceptions and one appeal, Fisher noted that a large number of cases involved fences and side yard issues and the public needs to be better informed about ordinances relating to those issues. In response to a question, Fisher stated Dr, Ou11's prop- erty had been said. BOARD OF APPEALS - MARCIE ROGGOW: Roggow reviewed general responsibilities of the Board of Appeals as out- lined in the annual report, Roggow stated the Board of Appeals met three times in FY87 to hear appeals. Ambrisco stated City staff and City ls;�43 Boards and Commissions September 30, 1987 Page 2 Councilmembers have been in contact with the Homebuilders Association, architects and engineering groups to discuss improving the construction methods used in the Iowa City area. BOARD OF ELECTRICAL EXAMINERS AND APPEALS - BILL REDDICK: Reddick stated the Board of Electrical Examiners and Appeals exam all applicants desiring to engage in electrical work, serves as an appeals board, and acts as an interpreter of the National Electrical Code. Reddick utlined in the annual greport. InBresponse ltohZuber,ments aReddicknd ssaid afr Yhigher8asopercentage of people are passing the exams and the Board now uses testing materials from the National Electrical Code Organization. BOARD OF EXAMINERS OF PLUMBERS - JIM MULLER: Muller stated the Board consisted of four members, James Muller, Mike Connelly and two public representatives. Muller reviewed responsibilities of the Board and noted that four out of 12 journeyman plumbers passed the last examination. BOARD OF LIBRARY TRUSTEES - CHARLES DRUM: Drum reviewed circulation and usage figures of the Iowa City Public Li- brary. Drum said the Library uses 132 volunteers, relies on Friends of the Library organization and received via the Library Foundation a $125,000 National Endowment for the Humanities Challenge Grant. Drum stated Library hours were reduced because of staff shortages. Drum said a goal is to restore Library hours on Thursdays and Fridays and the Planning Committee is preparing a detailed five-year plan. In response to Ais mbrisco, Drum said the physical facility is adequate and additional staff Librarydehastorestre establishediarworkingvrelationsh ptwithkhefIowahCitywCommuy nity Schools. Drum said the Public Library and school library serve different functions. BOARD OF REVIEW - CHUCK McCOMAS: McComas stated the Board of Review meets to hear protests regarding prop- erty assessments. McComas highlighted Board activities in FY87 as out- lined in the annual report. McComas noted Dan Hudson and City staff have done an excellent job. BOARD OF TRUSTEES FOR POLICE AND FIRE RETIREMENT - DUANE ALLISON: .o Allison reviewed general responsibilities, accomplishments in FY87, and plans for FY88 as outlined in the annual report. Allison noted the Board granted four retirement requests and two retirement beneficiaries. Allison stated Harvey Miller, Larry Donner and Nancy Heaton are working to establish a State police and fire association and the first association meeting will be held in Des Moines in October 1987. Ambrisco requested 0 /$1f.3 Boards and Commissions September 30, 1987 Page 3 information regarding the number of persons now receiving service -related retirement benefits. Zuber stated a large sum of money is put into the Police and Fire Retirement Fund by the City of Iowa City. BROADBAND TELECOMMUNICATIONS COMMISSION - DANIEL HALL: Hall stated the Commission consists of five members whose responsibilities are to make recommendations to City Council regarding matters that pertain to the Broadband Telecommunications Network (BTN), resolve disputes about the operation of BTN, conducts evaluation of BTN operation and facilitates Te Necuse ommunciationszCommissions of � a accomplishments inmmari and thePlaBroadband as outlined in the annual report. Hall said work is being done to further develop community programming. Ambrisco noted the City has retained the Hayek Law Firm to collect the five percent franchise fee from Heritage Cablevision. CIVIL SERVICE COMMISSION - MIKE KENNEDY: Kennedy said the Civil Service applicants for entry level positiCommission's function is to interview ons into the Iowa City Police and Fire departments and handle disciplinary appeals from Fire and Police Depart- ment personnel. Kennedy said primary activities in FY87 included conduct- ing interviews and certifying individuals for entry level Police Positions. Kennedy said the Commission in FY88 will be conducting promo- tional testing for Fire Chief, Fire Captain and Fire Lieutenants; testing for entry level Firefighters; and promotional testing for Police Sergeant and Captain promotions. COMMITTEE ON COMMUNITY NEEDS - KAREN KUBBY: Kubby stated CCN's function is to find out what community needs there are and to make recommendations to Council regarding the use of Community Block Grant funds. Kubby said CCN will have a minimum of $460,000 to and allocate to programs. Kubby stated ten projects were completed in FY87 Planlwasrcompletedcts e still responsegto AMbri co, Kubby hear- ingsaidCommunity Publico will be held November 10, 1987. DESIGN REVIEW COMMITTEE - CRAIG WELT: Welt highlighted general responsibilities of the Design Review Committee as outlined in the annual report. Welt explained the Design Review Com- mittee is coordinating an Adopt-a-Flowerbed Project with the Downtown Association, City staff and volunteers to upgrade and maintain the City Plaza plantings. Welt noted a formal tree watering plan is needed. The Design Review Committee was involved with design review of the Blackhawk also Mini -Park, Breese's Auto Parts building, and Paul -Helen Building, and is Committee ihas orecommen the ndedgmt Review council Code. that Weltmodnoted the for newspaper vending machines be used in the City Plaza area as well as the entire Central Business District. /-s�3 Boards and Commissions Page q September 30, 1981 HISTORIC PRESERVATION COMMISSION - SUSAN HOROWITZ: Horowitz stated the Historic Preservation Commission tions for certification of no material effect and certificates of a tions mess acts upon applica_ and rev{ppro- ewsfar Properties located w{thin a desi nated through the CDBGlprograms, ons for hous{n g histor{c district the Planning Accomplishmentsbin andrentalni��llurehab assistance P�omote ric Society worki g closely 'withCommission meeting with the Johnson Co nstance meeting with vationreservation Week, Iowa City School y His - Cit Comm-COmnission promoted efforts Horowitz stated the Histor0is rresero City to encourage the protection of historic said Iowa Citycou was recently and enhancement of servation within the U.S, Department ec y certified structures, lows vation Committee the Interior, o a certified local Horowitz McKusick met to review and recoorowitz stated government from house, 820 Park mnend the n the Historic Preser- Places, HorowitZ Road, to the amination of the Ashton abatement r° said FY88 activities National Register of tion programs and Foundation rants will include Historic buildinfsh�storic buildings and g to encourage rehab and tax joint ngs ann demol{tion establishing guidelines for restora- g and Zoning Permits, response to review of meeting was held O Comm{ss{on and Strait, Horowitz said a another a Joint Zoning hearing Hisstscheduled on reservation Comm' is scheduledt Planning and Zoning/Histo mn{ss{on on October 26, Preservation Co 14, and HOUSING COMMISSION - °mission meeting GARY WATTS: Watts stated major accomplishments Section 8 Voucher program and Iowa were that for insurance 101 units were added to the half Positions. uWettss Watts said staffcwas�increas'ed00b grant One from HUD hal very well. Watts noted Housing Rental y one and one - this year, the Housin Rehab Program is progressIng- 9 Appeals Board heard 11 appeals HUMAN RIGHTS COMMISSION - HAROLD WEILBRENNER: Weilbrenner stated the !ng the City's Non-Discriminat' s Commission is responsible activities and accommodations Ordinance in areas for oymen enforc- and responsions ties credit, Weilbrenneremreviewed, hous- Weilbrenner said major outreach as outlined reviewed Award Breakfast and activities are in the annual °ther issues. Weilbrenner taping and telev{sin the Annual report. mal complaints and said the g eight shows Human Rights filed Human Rights Commission resolved six rights have no probable 20 formal complaints, 15 of six infor- Commission has not recentl In response to which re Strait, were found to PARKS AND RECREATION COMMISSION elved any credit compla{ntsrenner said the Steinbrech reviewed WILLIAM STEINBRECH: report, Steinbrech commended responsibilities as outlined in the Improve the Recreation Parks & Rec Dir, Department. Steinbrech noted load for work done Pool the Mercer park Pool M Boards and Commissions September 30, 1987 Page 5 Project is on schedule and work is continuing on the City Park Pool Reno- vation Project. Steinbrech reported that work is being done to obtain outside funding through the Iowa City Parks and Recreation Foundation and on long-range planning, fees were reviewed and the annual park tour was held in July. Steinbrech reviewed programs offered by the Parks and Recreation Department and noted that there were 322,700 registrations to those programs in the past 12 months. In the future, Steinbrech said the Commission will continue to review fees, pursue the outdoor sports complex and develop a process to get more public input to long-range planning. Ambrisco reported that citizens have requested a bathroom in Lower City Park. Zuber noted that Trueblood has improved the Parks and Recreation Department accounting and financial procedures. PLANNING AND ZONING COMMISSION - SUSAN HOROWITZ: Horowitz stated the Planning and Zoning Commission makes recommendations to City Council regarding amendments, supplements, changes and modifica- tions to the Zoning Ordinance and makes recommendations regarding applica- tions for approval of subdivision plats,, planned housing plans, LSRD Plans, LSNRD plans, street vacations and annexations. Horowitz reported the Planning and Zoning Commission held 60 meetings in FY87, including joint meetings with the City Council and the Historic Preservation Commis- sion. Horowitz noted ten ordinances were revised. Horowitz said the Planning and Zoning Commission will work in FY88 to update and implement the Comprehensive Land plan. Horowitz noted that the Planning and Zoning Commission is now a member of the National Association of Planners. Horowitz stated the City's planning staff is superb. RIVERFRONT COMMISSION - RAY HELMER: Helmer said the Riverfront Commission is guided by the goals to protect and preserve the Iowa River and to encourage careful use of the river commercial ventures and recreational activitiesHelmer stated the FY87 accomplishments included coordinating a city spring clean-up day, organiz- ing co-sponsoring s programs twith ion ptherIowacCitycParksaand nRecreationpDepart' ment and Mayor's Youth Employment Project for bank stability and beautifi- cation projects. Helmer said a local concern is the limited access along the river for fishing. Helmer reviewed activities planned for FY88 as outlined in the annual report. Helmer commended work done by staffinember Melody Rockwell. SENIOR CENTER COMMISSION - MIKE KATTCHEE: Kattchee summarized Senior Center activities and programming as outlined o in the annual report. Kattchee reviewed City staff positions and empha- sized that there has to be a Volunteer Coordinator to have an effective Volunteer program. Kattchee said volunteers are a very important part of the Senior Center. Kattchee stated the Council of Elders aids in the In ot nthlyand hasa circulationsenior OfCenter,,300, andthe iarl leaky erOOT fes is beenualmajor /S�3 .o• u Boards and Commissions September 30, 1987 Page 6 problem. Kattchee said the Senior Center Commission will be requesting a full-time Senior Center Volunteer Specialist and a subcommittee is working on a five-year plan for the Senior Center. Kattchee stated the Senior Center is the best operating facility in the nation. SUMMARY: Mayor Ambrisco and Councilmembers thanked all boards and commission mem- bers. Meeting adjourned at 6:20 p.m. IS03 MINUTES COMMITTEE ON COMMUNITY NEEDS SEPTEMBER 29, 1987 - 3:00 IOWA CITY/JOHNSON COUNTY SENIOR CENTER CLASSROOM MEMBERS PRESENT: Becker, Cooper, Hulce, Kubby, Kuhn, Leshtz, McCoy, Patrick, Rawland, Snider MEMBERS ABSENT: Ruff STAFF PRESENT: Milkman, Nugent, Penney, Rockwell, Vetter, Carroll, Trueblood, Shaffer GUESTS PRESENT: See attached sheet. CALL TO RD RAN" —V L OF MINiTGc; Kubby called the meeting to order at 3:15 the minutes of the August 18 p•m• Becker moved to approve Leshtz noted under "OTHER BUSINESS"�at�the^end that heKuhn chadenotparticular Objection to the public hearings being televised. o delete the "unanimously" so the last sentence would read Committee agreed." The Committee suggested "The PUBLIC MEMBER DiS IO : There was no public di CCN recommendations scussion. Kubby inquired as to the status of the regarding the allocation of monies received from the sale of Parcels in the redevelopment areas. Staff responded that the Council approved them. The recommendation to fund Handicare $25,000 and the Crisis Center $26,000 with a $13,000 grant and a $13,000 loan and to carry the remaining funds ($18,000) over to 1988, INTRODUCTION.. Kubby outlined the agenda for those in attendance, asking the presenters to only spend 15 minutes each, leaving time for questions. Milkman discussed her memo on the "1988 CDBG Fund Allocation." She stated Congress was still arguing about appropriations for the program, thus the figures had not been set. She continued to say that continuing funding resolution would be the result if the twoappropriations are not made. Milkman recommendedcurrently, a Council, one for $50o,000 and 600 000 CCN develop the eaeatse to Pi extra public hearings and meetings should the budget change. the City Council would like the full an added 15X of that allocated for Aid to Agencies. Milkman stated the staffs recommendations will be public service" funds to be given to CCN members this year prior to the CCN meeting; she cautioned them not to be too influenced by the staff co be objective in their decision making.9. however, Will be Housing Rehabilitation. She added that staff'stpriudity /50t5l a Committee on Community Needs September 29, 1987 Page 2 Kubby passed out new meeting schedules and discussed the dates as outlined. She continued describing the "best and worst" case scenarios as $432,000 versus $304,500 to cover $735,657 in requests. Kubby also reviewed the criteria for decision making, stating the National Objectives were: elimination of slums and blight; benefit to low and moderate income persons; and urgent need, such as flood or tornado. Kubby also encouraged loans versus grants and working with the Historic Preservation Commission to preserve historically significant structures. Penney also pointed out that the United Way hearings would be held at a later date. Small Repair Program for Low Income Elderly and Handl a Snow. Elderly Services Agency Snow stated her request for $4,000 was to complement the Residential Rehabilitation Programs. Snow noted that this year's request was reduced from the $8,000 of last year's. She continued to say the money would be used to keep people in their homes as long as possible. Snow also stated the money would benefit low to moderate income people who do not fit the CDBG programs and would not be used for administrative costs. Snow added that Elderly Services had hired a 67 year old white woman at $8.00/hour as a construction consultant to oversee completion of the repair projects. Becker felt that there was "a lot of action for the money" and commended Snow on the accountability of the program. Rawland asked if there was any way to loan the money. Patrick asked if it was enough money. Snow replied no, but it would work with other programs. Kuhn asked if the heirs could repay the money. Snow replied that most of the people served have no heirs. Penney asked the average cost per project. Snow answered approximately $400 per project with projects ranging from $10.00 to $800.00. Hulce asked if the program was advertised. Snow replied it was in the Senior Center Post and in the Iowa City Press -Citizen. Milkman asked where the $2,000 in "other funds" came from. Snow stated it was volunteer services so was money in kind. 2. Coffelt Place 1wrevements - Morrie Adams and lark Gov -ter, Lutheran oci Sal SeUIM! Morrie Adams introduced Jack Govier, Program Coordinator from Coffelt Place, and stated that there were two parts to the request. Adams stated Central Air without the duct work would cost $8,500 and the unfinished basement floor would cost $2,500. Govier stated they had received three different bids for the Central Air: $7,322; $8,200; and $8,700 for a one, two or three compressor system, respectively. He also stated it may be necessary to add an extra service panel to /s1/4 e Committee on Community Needs September 29, 1987 Page 3 handle the extra 220 wattage. Govier continued to say Iowa -Illinois is helping with an energy audit for this purpose. Adams stated he would like to make the basement usable to free storage closets upstairs. He would like to turn one closet into a small computer room. Adams explained that the staff is currently tutoring the residents in reading and this room would be used as a "remote educational resources office" where they would be supervised when using the computer. Kubby asked which cooling system would be most cost effective. Govier replied they are in the process of determining this with the help of Iowa -Illinois. Cooper asked how they would use pipes versus ducts in the system. Govier replied it was a new system especially for homes with radiator heating instead of heating ducts. Leshtz asked if Service Clubs had been asked for help. Milkman also questioned this, adding that the City Manager indicated some organizations might donate the cement to finish the basement floor. Milkman inquired who would pay the increased electric bill. Adams stated the agency would have to. Milkman asked if the agency could assume a loan for at least part of the money. Adams replied they currently have a lien and loan payments from the last project. Nugent added the payments will start February 1, 1988. Kubby asked Payments for this project could be feasibly budgeted. Adams replied yes, they could. Detroit stated the funding would apply to production. The first two phases of video to be community oriented videos about community services and the second to be a video excellence award. Detroit stated the Community Video Grant project would use $5,000 to pay the producers. She added the income eligibility requirements could be established and that work completed would be very professional; with paid apprenticeships. Kubby asked if the $5,000 was to pay salaries. Detroit replied that under the current franchise agreement, Heritage supplies production Payequipment P oducers. acameras, Sheaddedthat people could beefoundlbutbatuoes not financial incentive would be helpful. Detroit stated they usually produce the projects each calendar year. Becker asked if they fit the guidelines. Milkman replied they would be considered paft of the 15% Public Service portion and the people serviced would be low to moderate income. Detroit stated 16,000 /045- 0- O Committee on Community Needs September 29, 1987 Page 4 homes in Iowa City are wired for cable. Detroit stated the video excellence awards would be art awards for documentary or dance productions. She added there were many good productions in this area that went unrecognized by the community. Detroit stated she would like to be able to attach a financial award to encourage continuance. She added more money tends to make people more visible. Kubby asked for details on measuring effectiveness. Detroit replied for the community videos the agency would have to be pleased with the video and agreed that measuring effectiveness of awards would be difficult. Kubby suggested the agency forms could have an added blank for Channel 26. Milkman asked how this fit into a business framework of economic development. She asked if people were getting jobs after being trained to work in video. Detroit stated that specific figures had not been kept on this, but they knew it was happening. She added an apprenticeship increases employability and they get many job offers. Hulce asked if University broadcasting did any of this. Detroit replied they only did "classroom commercials." Milkman what and personnel, hichHwould gbecansignificant dollar amotributed. Detrount lied amount. She that fees could easily be as high as $75/hour for a studio , $50/hour for consult, and editing could take as long as 40 hours/month. Benton Street Culvert Pr jggt Rick Fosse City Engineering n Division Karen Hradek from the Miller/Orchard neighborhood introduced herself and stated that this was a needed project. Rick Fosse stated City work on thesanitary sewer will offer an opportunity to solve the problem by taking the creek straight east to the river rather than the piecemeal approach. He added this would benefit the neighborhood their homesnandflood makingaaapermanentiimprovementle ttoput this neigback into hborhood. Kubby asked what would be done with the moneythey received for the project last year. Fosse replied it would be combined with the new funding for the project. He added a grant or loan would be acceptable. Fosse stated it would cost $833,000 for the piecemeal project as proposed in last year's request and $650,000 for the storm sewer to be constructed in conjunction with the sanitary sewer project. Fosse added that this project would be combined with the east side project. The City would pick up $360,000 plus staff time to administer the /�- 0 Committee on Community Needs September 29, 1987 Page 5 project. The City would let bids and look at the total costs after reviewing the bids. They would then determine if they should go with the project. Fosse was certain that the projectwould go if CDBG funds (along with the $145,000) were approved, possiblly even as a loan. Kubby asked what would happen if it were not funded. Fosse replied they would go ahead with the design work and request Council direction on whether the City could proceed. If they decide not to, then the City would use the $145,000 granted last year and continue with the original proposal. He added that this would be a piecemeal approach and was not certain if the other phases of that proposal would take place. Rawland replied that if the soonest the project could start was fall of next year, then that meant the funds would sit around for another year. Fosse responded yes, but the whole project had to begin at once. Nugent asked how many households could be helped and Fosse replied that he counted approximately 30 lots. Cooper voiced concern about the traffic problems that would result from the construction. Horowitz asked what would be done to prevent erosion to the Iowa River. Fosse stated this is being planned for and the water will fall on cement blocks into the river to slow its force. Horowitz asked if there has been planning for total stormwater management in the Melrose Lake area for the future. Fosse said yes, depending on how the area is developed. Small developments do not require storm water management. Kubby asked where the money came from to purchase the house in the Benton Street culvert plan. Fosse stated the money came from City funds and the house was demolished. Hulce asked how long it would take to complete the project. Fosse stated the street would only be torn up for one to two months. Mif ilkman' st rmdsewerhandePaving.anFosseuded the snitrewer as wll respondedayesaandsthat Cityeis paying for the design costs, the CDBG funds would be used for construction costs. Nugent stated the program has been very successful in the last two years. She continued to say that 37 ramps were installed in the older parts of the City. Nugent stated the goal as having a network of accessible walks to parks,shopping, and other areas of interest. Fosse stated he has received requests after the work was completed and would like to have part of the funding to accommodate special Committee on Community Needs September 29, 1987 Page 6 requests. Fosse stated the contractor must also however, the City crews ramps. it costs more to hire a contractor because guarantee the curb and pay prevailing wages; do not have time to do a large number of Youth Services Facility Exterior Renovation - Pea McElroy. Mayor's Youth McElroy stated the project would combine all the work to finish fixing the building recently purchased by United Action for Youth (UAY) and flashing the roof to prevent leaking. She stated the Mayor's Youth projects are the main interest, not the funding and they would gladly join in on other projects. She is looking for good projects to receive grants from the Iowa Conservation Corps. Becker asked if the kids would be on the roof. McElroy replied that 15 year olds were only allowed up to the first level of scaffolding, 17-18 year olds on the second and staff and contractors would be on the roof. Patrick asked if they had bids for the repairs. McElroy indicated they had. McCoy asked if money had been taken off the purchase price for the repairs. McElroy indicated this discount (now being negotiated) was for water damage on another part of the house. Milkman asked what was the $3,000 listed under ICC grant and grant match going to be used for. McElroy responded that it would be used as a local match, but would defer to the Committee as to what it would be used for. Milkman indicated that the match funds could be called staff wages instead of wages for the kids because the labor guidelines call for a much higher wage for the type of work they will be doing. McElroy indicated this would be acceptable. Penney questioned the target groups involved. McElroy replied that the combined agency clients, who are from three agencies (Youth Homes, UAY and Mayor's Youth), are low to moderate income. Milkman asked if the painting will be supervised. McElroy indicated it would and that the kids primarily be involved with scraping and exterior painting while the detail will be done by professionals. No discussion. 0 /5 0V- 4 Committee on Community Needs September 29, 1987 Page 7 Trueblood proposed to asphalt or concrete the path from the parking area to the shelters in both the upper and lower parts of Hickory Hill, thus making the shelters more accessible to the elderly, handicapped and general public. Snider indicated that the restrooms and parking lots were not accessible as well. She continued to state the north parking lot was graveled and the south lot had a high curb. She agreed the shelters are not accessible and questioned how wide the paths would be. Trueblood stated they would be built at whatever the recommended width is. Snider indicated she would like to see the north parking lot asphalted and the curb cut in the south lot. Trueblood stated the curb cut was planned for the south lot in this project and the asphalt could be done as another project. Kubby asked if this request was enough to complete the project. Trueblood stated he was confident of the estimates. Snider stated neither restroom is accessible. Hulce asked how much inaccessibility there was at the park. Trueblood indicated much work was needed on the accessibility at this park. Hulce asked how many parks were accessible. Trueblood responded that more are inaccessible and he is working to reverse that. City P Trueblood indicated the project has the support of the Johnson County Citizen's Committee for the Handicapped. He stated the lower City Park has one restroom available to the public, but it is more than 400 feet from the nearest shelter. He proposed a central location for the new one to be more accessible and a great benefit to the handicapped, elderly, and general public. He continued to say the old facility would be fixed with funds from within the department. Snider indicated more sidewalks were needed to accessible areas such as restrooms and shelters. Hulce asked for figures on usage of parks or on how projects are prioritized, indicating he thought Hickory Hill was a remote area. Trueblood stated more people use Hickory Hill because it is remote and although City Park is obviously used the most, Hickory Hill is used a lot. Patrick asked where the City Park restroom would be located. Trueblood stated it would be north of the pond in a central area of the lower park, but the location hasn't been chosen yet. a Committee on Community Needs September 29, 1987 Page 8 Carroll stated there is no access to people with decreased physical ability such as decreased dexterity or leg strength. Consequently, many people are unable to take classes. Kubby asked if the electric wheel was for teaching classes. Carroll replied it was to provide for the disabled. Milkman asked how they arrived at 1,000 people for potential annual use. Carroll replied it was derived by Cindy Coffin from an average figure of disabled people in Iowa City. Kubby asked if CCN would give partial funding, which part would be more important. Carroll replied it must be all or nothing stated ould bebut ebetterl ask for and then trym. Trueblood for the other. Carroll added that the $8,500 for the again for the the purchase of wheels and that she knows of no otherrPlaceoavailable to the handicapped. Cooper asked if this would be only for the handicapped. Carroll replied it would be available for anyone to use. Milkman asked if there were any other sources of funding to make the areas barrier through free. CapitalTrueblood Improvementstated Funds,there butwere thistcould take up to five years. Milkman stated perhaps funding could be they try Capital Improvement Funds and CDOG. Jointly from Trueblood prioritized the three projects as 1) access to the Darkroom and Potters' 1 Room, 2)Tthe ebCity lood staterestroom, and 3) accessibility of entirely use the Rec Center, but the goalysisalfordtheblCenternnto eventually be totally accessible. CLOSIN. R ao : Kubby reminded everyone that the next meeting would start at 7:be October 00 September 30. She also stated the next regular meeting 20 to review and prioritize the proposals. g would p m• on AUMME: NT: The meeting was adjourned at 5:50 p.m. by acclamation. Minutes submitted by Carmen Vetter. /46-V—�e- MINUTES COMMITTEE ON COMMUNITY NEEDS SEPTEMBER 30, 1987, - 7:00 P.M. IOWA CITY/JOHNSON COUNTY SENIOR CENTER CLASSROOM MEMBERS PRESENT: Cooper, Hulce, Kubby, Kuhn, Leshtz, Patrick, Rawland, Snider MEMBERS ABSENT: Becker, McCoy, Ruff STAFF PRESENT: Cain, Milkman, Nugent, Penney, Vetter GUESTS PRESENT: See attached sheet INTRODUCTION: Kubby outlined the purpose of the meeting and the CCN to the attending public. She asked that everyone limit their presentation to the 15 min- timeutes . allowing statedled them Cityfor Councilthe o asked that 15% ittee to ask ofeCCN fundinge nbthis set aside for Human Services. Kubby outlined the best and worst case scenar- ios for funding as $432,000 versus $304,500 to cover requests totalling $135,657. FUNDING CEBA Local Match - Patt Cain Economic Development Coordinator Cain stated that funding would be used for a revolving loan fund to con- tribute to the terment Accountlocal (CEBA). Thefor money forState therState EBA programEconomic comes from the lottery fund. Cain stated for a business to receive CERA funding they should present a financial package showing local funding as well as the neederived for fromttheuaverage local . Cain requested tfor $ successful tapplicants this iforewas CEBA funding. She further explained that $40,000 equaled a 10-15% share of the previous CEBA applications from Iowa City. Cain agreed that all CDBG regulations would have to apply to the businesses aided and how the pro - gra would be run. She stated that the financial and public need would have to be documented for the business to receive funding. Cain stated she had two purposes for presenting this project: 1) the City has no dedicated source of match funds, and 2) this would provide Economic Development projects that would create jobs for low- to moderate -income people. Cain lication was fig- ures from dfunded iprojects, this figure0would mainto. ainJob jobscreation 30-50 people. She stated several businesses would be eligible to create jobs o• for LMI. Patrick questioned how low- to moderate -income benefit could be guaran- teed. Cain responded that businesses would have to document applicant sources such as the Job Training Partnership Act. They could also prove availability to low- to moderate -income persons and that travel time and distances were considered. Cain continued that businesses would have to Y /5" MINUTES COMMITTEE ON COMMUNTY NEEDS SEPTEMBER 30, 1987 PAGE 2 interview a sufficient number of people for the number of jobs offered (i.e. of the business averages three interviews for one job, then this applies to hiring low- to moderate -income persons). Patrick stated she disliked this because it made it a burden to hire low -to moderate -income persons. Cain stated that the documentation, not the hiring, was the burden. Leshtz stated he was pleased that CCN would set the guidelines. Cain stated that the project is targeted to tie into the State program as match funds which will help to leverage more money. She stated that with the CEBA program, each business is financially scru- tinized to minimize the risk in making loans. Kubby asked if CEBA funds small businesses. Cain said yes. She added that start-ups are risky and expansions are more secure because it is much easier to assess the ability for repayment. Patrick asked what if the business fails. Cain replied that you take advantage of the whatever security is placed on the loan, such as claiming the building or equip- ment. Leshtz inquired if the program would only apply to existing busi- nesses. Cain replied that this might provide more security for CCN. Kubby asked if the State funds were loaned or granted. Cain replied either or both. Kubby asked if the City takes a lien. Cain replied that liens would be established against what was financed by each participant. Leshtz questioned how Iowa City Area Development Group (ICAD) assisted in marketing incoming businesses. Cain stated they referred prospects to her. Leshtz asked if money could be raised through another source. Cain re- plied that some of the money could, but a City contribution was needed along with local support of required of all CEBA applicants. Street Lighting and Brick Pavers - enn Harry Epstein 8 Be!1 amin Rollins N TFf� Harry Epstein and Benjamin Rollins introduced themselves and presented a proposal to upgrade North Linn Street. Epstein stated that the 200 block of North Linn Street was in a depressed state. He continued to say parking needs to be bricked in and paved, and the crime rate has increased in this area as documented by the Iowa City Police Department. There have been increasing accounts of vagrancy, robbery and one rape at gunpoint. He distributed a police listing of crimes in the area for the last year. Epstein proposed to have the park- ing graded out, lay down asphalt and secure the bricks in place. c Kubby asked if he was sure of his cost estimates. Epstein stated he was and that these estimates hinged upon the availability of bricks which are currently available from the City's Public Works Department. He added that the City Manager stated he would take this into consideration and that they had the support of the local businessmen. Kubby asked if the businessmen had offered time or money. Epstein replied they are not financially able. M / ,s0 V- MINUTES COMMITTEE ON COMMUNTY NEEDS SEPTEMBER 30, 1987 PAGE 3 Epstein estimated it would take approximately 12,000 bricks for 2,400 square feet to be laid in approximately 30 days with three or four masons to do the project. Epstein's second point was the ill -lighting in the area. Rollins added that lights are usually installed at the center and each end of a 600 foot block; however, Linn Street is 400 feet and needs something in the middle of the block. Kubby asked what was more important if they were only partially funded. Epstein stated the paving was more important because it is a safety haz- ard. He continued, stating that the $9,750 was for grading, asphalt and bricks. Milkman stated that if the Council determines the need for light- ing in the middle of the block, the lights are free if put on wooden poles with an additional $9-$10 per light per month on the City electric bill. Metal poles cost approximately $400. Leshtz suggested they ask Brewery Square businessmen for support. Penney asked what Civil Rights Groups were supporting them. Epstein replied that the Gay People's Union and the Warren's Resource and Action Center were in support of the project. Milk- man asked if the people who secured lights for the north end had done any work in this area. Epstein stated only around the puikTrip, but not in their area. Milkman added that a 1976 study of the North Side area stated this block needed street lights and improved pavement. Housing Rehab Program - Marianne Milkman City CDBG Division Milkman stated the Housing Rehab Program is growing in leaps and bounds. She added the City Council has approved an additional 60% permanent, part-time position for the program. Kubby asked where the funding for the 60% person was coming from. Milkman replied from Rehab funds. She added that Nugent will become more involved in the program and that Housing Rehab is one of the most important activities CDBG does. Milkman contin- ued to say these are long-tenn projects and a house, if fixed, is good for 20 years. She also added that CDBG has liens on all their projects so that some monies are returned to the program. Kuhn questioned how pro- jects are divided between Elderly Services and CDBG. Milkman stated Elderly Services does the lower priced, minor repairs. Milkman continued, stating $50,000 was carried over last year in Rental Rehab and the program has $90,000 this year. No Rental Rehab monies can be used for administra- tive expenses, so that the rehab staff must be paid for through the CDBG program. Similarly, in the Section 312 program, the City acts as an escrow agent and receives no funds for administration. If less money is ,. allocated then there will be less for the program. Kubby added that allocations for staff could not be cut because they had too much to do. Milkman agreed. Nugent added that the program has a snowball effect and others pick up on the rehabilitation idea. Milkman stated that the many Rental Rehab projects on Iowa Avenue have affordable rents and have almost 100% low -to moderate -income tenants. She added that it is not rich land- lords, but mostly moderate income and elderly landlords who are assisteif in the rental rehab program. Milkman continued, stating large apartment complexes can finance their own repairs, but single-family dwelling and v duplex owners do not have the cashflow. 150el— MINUTES COMMITTEE ON COMMUNTY NEEDS SEPTEMBER 30, 1987 PAGE 4 Low -Income Home Ownership Assistance - Marianne Milkman City CDBG Divi- sion Milkman stated the program would assist lower-income people to buy homes, for less and then fix them up. She continued to say Nugent and an intern are doing a study on affordable housing. They found available homes between needwork20orObecause4the00home utbuyerse dornotohaverchased enough moneySeforhea downpayment. These hones are affordable to LMI with monthly payments, but LMI cannot get mortgages or are poor credit risks. Through this program, money could be made available for mortgages but at reduced risk to CDBG. Milkman further added that the study shows that many low-income homeowners can maintain aments ,itdifficulty nlmajor structural rmechncalsystembreakssuch as thfurnace or roof anthen they cannot pay the mortgage because of repair costs. Leshtz stated it was a great idea and asked if the $6,000 was for staff to investigate the feasibility of the program. Milkman agreed and added with the help of a consultant. Patrick stated this would be good for single Parent families. Assistance for Minority and Women's Business Enterprises Marianne Milk- man —CRAG Milkman stated that the City received an award last year for Minority and Women's Business Enterprises participation in CDBG projects. The goal was increased to 20% to encourage more recruitment. Milkman indicated that it was very difficult to meet the new goal because of the lack of women and minority businesses in Iowa City. Milkman stated that some of the problem was that the businesses did not have enough insurance or money for equip- ment to work on certain projects. She added that a meeting was planned for January to see where the businesses most need help. Criteria would be developed to determine funding eligibility. Patrick stated this would help W/MBEs get on their feet. Kubby asked for an explanation of the budget breakdown. Milkman replied that it depends on who needs what in terms of counselling, working capital, training, loans for insurance, etc. Planning and Program Development - Marianne Milkman City CDBG Division Milkman stated the amount requested for planning studies had been cut from last year's $10,000 to $8,000 for this year and if the funding wasn't available she would cut more from this area. She continued to say that Nugent and an intern are working on the Housing Affordability Study, and other studies would include neighborhoods and housing conditions. General Program Administration - Marianne Milkman Citv CDBG Division Mil man the thekrequesttis lessfdueetofinflatiion. Kubbyis the aasked ifas stheear so costs foruword processing, maps and other fees were included in this. Milkman indicated they were. Rawland asked if the cost of a computer was included. Milkman stated it was budgeted under supplies at $2,500. She added there is much M /450-0/- ,o• r MINUTES COMMITTEE ON COMMUNTY NEEDS SEPTEMBER 30, 1987 PAGE 5 overlap in budgeting and it is very frustrating not to have computer access. Rawland asked if the $2,500 included a printer. Milkman replied it did because it is a cheaper system. Patrick stated a good system that could do the job should be purchased rather than just a cheaper one. CLOSING REMARKS: Kubby stated Council appreciates CCN members' time and effort and is looking forward to reviewing the proposals. Nugent suggested that members visit the sites of the various proposals such as the Parks and Recreation Department to experience the inacces- sibility. She continued, stating members would receive a packet on prioritizing which would include minutes and the tapes would be kept if anyone wished to listen to them. Patrick was concerned that University students would take low- to moder- ate -income jobs from people with families under Cain's proposal. Kubby added that local criteria could be added to target the jobs and that a CCN subcommittee could develop the criteria. ADJOURNMENT: Kubby adjourned the meeting at 8:45 p.m. Minutes submitted by Carmen Vetter. /s�� MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 20, 1987 - 3:30 P.M. IOWA CITY PUBLIC LIBRARY MEMBERS PRESENT MEMBERS ABSENT: STAFF PRESENT GUESTS PRESENT: Becker, Cooper, Hulce, Patrick, Ruff, Snider Rawland Kubby, Kuhn, Leshtz, McCoy, Barnes, Milkman, Nugent, Penney, Rockwell, Vetter Doyle Detroit, Drew Shaffer, Marjorie Nayden-Strait RECOMMENDATIONS TO THE CITY COUNCIL; The Committee on Community Needs recommends that the City Council fund the following 1988 CDBG projects in the amounts given below: M Full Funding Level� Reduced Funding Housing Rehabilitation Level (six programs) Low -Income Home Ownership Assistance $300,000 $320,200 Benton Street Culvert Project Curb 10,000 10,000 Ramp Installation 100,000 Youth Services Facility Exterior Renovation 5,000 5,000 Small Repair Program (Elderly Services Agency) 6,800 6,800 Aid to Agencies (15% of Entitlement)* 4,000 4,000 Disposition Program Administration 90,000 3,000 75,000 Planning and Program Development Contingency 100,000 8,000 3,000 100,000 TOTAL 33,200 8,000 28,000 *Specific agency funding levels to be 3660,000 5560,000 determined. CALL TO ORDER AND APPROVAL OF MINUTES: Kubbycalled the meeting to order at 3:35 the September 29, 1987, and September .m. 1987, moved tapprove 30, onded and the motion carried, CCNBecker Kuhn sec- PUBLIC MEMBER DISCUSSION: Kubby recognized Marjorie Hayden -Strait as present. Strait declined to comment stating she would raise her discussion followed, questions as they arose. No other M r MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 20, 1987 PAGE 2 Low -Income Home Ownershi Assistance. Kubby asked for comments from the sta . Mi man state t e figure ad been increased to 510,000. Kubby questioned if this was due to the cost of a consultant. Milkman indicated that it was and that the consultant would have to train the staff on how to implement the program. Cooper asked if the houses were purchased in the .$20,000 to $25,000 range if there would be enough money to make the necessary repairs. Milkman stated the houses would have to have major systems in good working order at the time of purchase. Kubby questioned the purchase price range. Milkman agreed that it was low, stating that $35,000 to $65,000 would be a more realistic range. Nugent agreed. Disposition. There were no questions or discussion. Benton Street Culvert. Kubby asked if the City would have to repay itself ie money oane or the project. City would have to sell bonds. Milkman stated no, it would mean the She continued to state the staff recom- mended CCN cancel the $145,000 from 1987, and transfer the $145,000 to this year since the project has changed, Kubby asked if the project would be done in piecemeal fashion if CCN did not fund it. Milkman indicated this would be a decision for the City Council, Cooper stated the piece- meal project would cost more and the streets would be torn up several times. Becker indicated that something needed to be done for this neigh- borhood. Leshtz stated CCN had three options: 1) to carry over the money and wait on a specific action; 2) to vote for a pri to not vote for on the additional money for the big project; and 3) or more money, but to go ahead with the original project. Kubby agreed and added that CCN could one project, ask the City Council to add the additional $145,000 to complete this as Cit Park Restroom. Snider stated there was a great need for a restroom n ower 1 y arMcCoy indicated he thought $60,000 was a high cost facility large enough for a wheelchair for building a restroom. Kubby indicated the cost included building a to turn around in, She Continued to state the building would benefit all people so the money did not neces- sarily have to come from CDBG funds. North Linn Street Safet and Betterment Pro ect. Kubby asked if there was a wood ----en po e n t e m e o t o oc Kuhn and Nugent stated there was not one on eitherside of the block. Kubby stated she thought the lighting was most important. Milkman added that wooden poles with lights couthelalley pnextut upto Hamburg Infor free. o CoKubbyastatedhCCNreclled tattshouldamakewaodrecomnendan tion for lighting to the City Council. Becker stated the brickwork would cost too much because of the labor. Aid to Human Services Agencies, There were no questions or discussion. Conmunit Video Grants. Kubby questioned if this could be considered an economic eve opmen project even though there were no specific numbers of te changed, MKubbynaskedlied Doyleh etroitsif thehemphasiss al waswonljobaskilto be ls or /✓ - o• r MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 20, 1987 PAGE 3 the end product. Detroit indicated the emphasis was on both many people come to the workshops but materials are needed. tioned if CCN could make the 1 adding that be job trainingguidelines and if the emphasis wouldbhaveeto Milkman indicated if the project was considered economic woulddeveh ate -income documen at ion meanswasthe Kubby added that low_ Poder- moderate-income jobs would have to and moder- people. go to low- and Hous in Rehabilitation. was staf time. Mi kman Kubby indicated dthatif tstaffhe mnt�ng factor of the project stating that the City Council has put permanent obs on of Phyllis Kilpatrick's 9 was a very real problem doesn't have job was not clear. Milkman also os stated ld an tthe he sstaff wants the the necessary room for the program and if the Cit Kubby indicatedraCCNocouldinue maketaerecommendatwill ioob.notoothecCit y Council accept the part-time this problem. request meant that Coffelt place and otilkmher an stated the y Council to ing tion would fall under this program as residential rehabilitation, and would compete for funding from this source Shncye requests for rehabilita- also due to the probability She added the increase was asked where they would rent space to rent space to work in. ciuded the Commerce Building Por the ilkman indicated Kubby Mayor's Youth building was in a Mayors Youth building in_ Place would receive funding bad location. Youth ildi gif but the man indicated they would not, if they are up to Lescurrent code. Coffelt years ago and that some code vviolatioarnes nstwerehnot found at that time. She also thought the Housinge house was Pected a few Kubby stated there alwasCoseem did obnot allow a dirt floor in the basements enough time to complete the projects be a carryover because there is not rate there was probably $20,000 in Milkman stated that at the current year. Kubby indicated she would like Rehabilitatione the carryover rothis Projects. Milkman stated there is a waiting list and with audio on staff person they have begun to catch u had to be kept aside for emergency repairs, 9 another P. Barnes added that some money c..11 �-- -- �lueriy Services -` ""=-3pcome Elderl /Handica ed last year. No questions or discussionnfoliowed s ng or a as muc a Coffelt Place Renovation. There were no questions or discussion. Youth Services Pacilit Exterior Renovation. Kubby questioned if there wou a enou Mayor's YouthgProject requed _se7y u s � un ng was not reco they also work on projects Rockwell indicated there wouldbebecause for the Kuhn asked if the worked with the University and the Cor y worked in the winter. Rockwell stated they of Engineers. Curb Ramp In_ st_ a= they did not. There were no questions discussion. liuw cne ramp should be questions or discussion. ter. Kubby ess to the accessibil- 151/ MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 20, 1987 PAGE 4 Hickory Hill Park Handicapped -Accessible Trails. There were no questions OF discussion. cancer ACce Bec er asson it Potters' Studio and Darkroom Facilities. a or num siers in fic1:ng pui sre erence or t e versus the darkroom facilities. Kuhn advocated the potting st Leshtz stated he thought more people would use both facilities if uthey were accessible. Kubby urged members to remember that the Parks and Rec Department listed this project as their first priority. CEBA Local Lo=• Kubby asked if the City funds the Iowa City Area Devel- opment (ICAD) Group 540,000/year for their office and operations. Milkman answered the money was for the office operations and to help the City entice businesses to the area. Leshtz stated this project was like the City Park restroom because it is indirect use for CDBG funds. He also stated there was no indication that the jobs would go to the low- and moderate -income people. Kubby added that CCN could put contingencies on the jobs. Kuhn stated this could benefit the women and minority business groups. Patrick asked how this could be ensured. Kubby asked what the penalty would be for not meeting the guidelines. Milkman and Nugent both indicated the program is well watched and scrutinized. Patrick stated it was odd that Cedar Rapids doesn't have this program. Milkman said they do but they do not use CDBG funds. Kubby asked if the program would use low interest loans or forgivable loans. Milkman stated they would be low interest loans. Leshtz stated the City's tax abatement and sliding scale interest could entice businesses. Becker stated that active groups could be tapped. Milkman indicated that this was the intention to tie the City's match to State and private funding. Barnes stated many of the women's and minority groups could be used since they do give low bids, but they don't have the capital to expand their business and get more jobs. Milkman stated this would be a loan. Leshtz stated money was raised by Rayial Mustonamber with oICADnandc then Small Business other 0evelopment faciliti satat Oakdale provide special services to starting businesses. Assistance or to Minority discussion. and Women's Business Enterprises, There were no questions General Program Administration. There were no questions or discussion. Planning and Program Development. There were no questions or discussion. EVALUATION OF PROJECT REQUESTS AD RANKING: CCN members made preliminary evaluation of the projects, discussed the projects, and then made final evaluation and rankings of the projects as indicated in the attached tahip_ /+00 .1. a MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 20, 1987 PAGE 5 DISCUSSION OF ALLOCATIONS AND BUDGETING 1988 COBE FUNDS: CCN members chose to subtract allocations to Human Services, Disposition, and Administration, and budget the remainder to the projects discussed. Kubby suggested CCN members think about contingency either in a percentage or a dollar amount. Milkman stated the staff recommended five percent. Leshtz suggested taking the five percent out of the remaining funds. CCN budget proposals began with a full funding budget of $426,000 and a re- duced funding budget of $346,000. CCN members continue to discuss their best proposal in order to project rank. Kuhn moved that Elderly Services Agency's proposal be funded at $4,000. Leshtz seconded and the motion carried. Kuhn moved that the Housing Rehabilitation project be funded. Ruff sec- onded. Leshtz recommended the project receive a minimum of a $300,000 pending the rest of the discussion. The motion was unanimously approved With the recommendation. Leshtz moved that the Curb Ramp project be funded at $5,000. Kuhn sec- onded and the motion carried. Kuhn moved to fund the Low -Income Homeownership Assistance Program at the increased figure of $10,000. Leshtz seconded and the motion carried. Becker moved the Youth Services Facility receive full funding of $6,800. Leshtz seconded and the motion carried. Milkman stated a fourth alternative to the Benton Street Project would be to add a cut-off date of July 1 for commitment of the funding or it would be reallocated. Becker stated she fears the money won't be used for the proproject co tilkman $145,000ated that and that itswould yone ear cost astotaltoff$ 50,000�,rofewhich $50,000 has already been spent, to put in the storm sewer. Milkman also stated the sewer would have to be completed all at once, and if CCN awards this amount and the City Council does not fund the remaining $310,000 through the Capital Improvements Program then the project would not be started at a11. Leshtz recommended $100,000 be awarded to the Benton Street Project with the contingency of an indication by July 1, 1988, that the money will be used by April 1989. If there is no indication from Public Works at that time, then the CDBG funds will be reallocated. Patrick seconded and the motion carried. CCN members continued to discuss their reduced funding budget. Cooper suggested taking $100,000 from Housing Rehabilitation. Kubby asked if money should fund smaller projects and add more money to the Housing Rehabilitation Project. Leshtz suggested removing the Benton Street Culvert Project and adding the Women and Minority Businesses and the /5#0 ,o - M MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 20, 1987 PAGE 6 Coffelt Place Project with an additional $4,000 to the Housing Rehabilita- tion Program. Kubby stated CCN needs to fund the Benton Street Project. McCoy added the Benton Street Project will benefit more people and the money should be spent to benefit the most people. McCoy exclaimed that CDBG funds should be used for projects that would not be funded otherwise. He felt that the other projects could get funds elsewhere. Leshtz questioned if CCN needed to present a reduced case scenario. Milkman indicated it would save the expense of going through the whole public hearing procedure again. Patrick asked for clarification of position of the Benton Street Project. The Committee voted on the proposal of removing the Benton Street Project and adding the Women and Minorities Businesses, Coffelt House, and an additional $4,000 to Housing Rehabilitation. The motion failed 5-4. Hulce asked if Benton Street could be funded with the remaining funds after funding other smaller projects. Kubby indicated it could or the money could go into the contingency fund or smaller projects could be funded in full. Cooper stated she would like to see $5,000 go to the Women and Minority Businesses an the rest of the money to Benton Street. Kubby added the $5,000 to the Women and Minority businesses was important because it directly benefits people. McCoy stated it benefits only a few. Hulce agreed and added that rehabilitation would last longer because 70% of small businesses fail. Milkman added that rehabilitation benefits the whole neighborhood. Leshtz moved that $20,200 be put into housing rehabilitation. Kuhn sec- onded the motion. Hulce added if there was more money it would be a push for Benton Street. CCN voted for the proposal 6-2 with one abstaining. Kubby questioned what would be done with any other funds if the 1988 CDBG funding was between $660,000 and $560,000. She suggested if there was more funding and it was $50,000 or more, it could go to Benton Street, but if it was less it could go to contingency. Kuhn seconded the motion and it carried unanimously. ADJOURNMENT: The meeting adjourned at 5:50 p.m. Minutes submitted by Carmen Vetter. 1 �' MINUTES IOWA CITY RIVERFRONT COMMISSION WEDNESDAY, OCTOBER 7, 1987 - 7:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Bruner, Daly, Gerleman, Helmer, Jones, Lovell, O'Brien, Stroh, Wachal MEMBERS ABSENT: Watson STAFF PRESENT: Rockwell, McClean OTHERS PRESENT: Kay Gillies, Project GREEN, and University of Iowa graduate students of the Urban and Regional Planning Department: Andy Hug, Leslie Johnson, Jay Jordon, Julie Tallman, Jane Tompkins and Tom Wittman RECOMMENDATION TO COUNCIL: None. REQUEST TO CITY MANAGER FOR STAFF TIME: The Riverfront Commission voted unanimously to request that staff update the 1979 proposal: Iowa River Corridor Buffer and Trail System. 1989 CIP REQUEST TO PUB IC WORKS: The Riverfront Commission voted unanimously to request that Public Works include as part of the 1989 Capital Improvements Program: bank stabilization work, preferably terraced riprapping with vegetative cover, on the east bank of the Iowa River from the Park Road Bridge area upstream through Terrell Mill Park. CALL TO ORDER AND INTRODUCTIONS: Chairman Helmer called the meeting to order at 7:33 p.m. Introductions followed. REVIEW AND APPROVAL OF SEPTEMBER 1987 MINUTES• Lovell moved to approve the minutes of September 2, 1987. Stroh seconded. The motion carried unanimously. REPORT BY RIVER CORRIDOR TRAIL STUDY COMMITTEE: Helmer noted that the 1979 Iowa River Corridor Buffer and Trail System proposal was a practical summary of the more elaborate, multi -volume study by Stanley Consulting. Helmer stated that the Trail Study Committee had o decided that the next step was bringing the River Corridor Study up-to- date. Stroh suggested that the Commission urge the Parks and Recreation Commission to revitalize and implement the river corridor proposal. Bruner stated that Terry Trueblood, City Parks and Recreation Department Director, had recommended that the Committee formulate a fairly specific Cplan for h Commission's involvement. prior r Because newetrail andeparkrdevelopmentks and caretnot /5*s Riverfront Commission October 7, 1987 Page 2 included in the 1979 report, including Sturgis Ferry Park, City Park, Rocky Shore Drive and the Coralville Connection, Stroh requested that the Commission ask for staff time to update this report. Rockwell noted that although the City Council had endorsed the concept of the river corridor trail proposal in the late 19701s, the project had been dropped because of insufficient funds. However, funding might now be available through the Parkland Acquisition Fund. Lovell suggested that the City Manager be involved with this project early on. She felt that unless the City is willing to pursue the river corridor trail project, it will be difficult for it to go forward. Stroh questioned whether the Commission had the expertise to deal with some of the technical questions involved. Bruner noted that the Commission was capable of coming up with a concrete proposal, including suggestions for alternative routes. Jones recommended that a few inexpensive, incremental improvements be made over the years to gradually complete the trail. Helmer suggested that low budget items such as curb cuts and signs could be done as part of an ongoing development of the project. Jones expressed concern with the bicycle/pedestrian trail. In his experience there has often been conflict between these two groups, especially in downtown areas. Careful design must be used in accommodating bicyclists and pedestrians. Champaign, Illinois, has separate paths for bicyclists and pedestrians. However, Jones did admit that this would raise the cost of the project considerably. Helmer named the Quad City bikeway as a successful bike/pedestrian path. It is an extensive trail that runs east to west through the City and is heavily used by people who might be avoiding the City's very busy one-way streets. He said that he would rather have a pedestrian/bike conflict than a bike/car or pedestrian/car conflict. Rockwell noted that in the report by JCCOG Transportation Planner Jeff Davidson, a minimum of eight feet is recommended for a bikeway width. Stroh noted that twelve feet would be a better width where feasible. Jones stated that one area that should be looked at carefully was where the bikeway running along the Iowa River in City Park does not smoothly connect where it crosses Park Road. Cyclists must cross the road and then go down a grassy slope to reach the bike path or follow the narrow sidewalk which eventually connects to the bikeway. Daly thought that the whole idea of a riverfront bikeway was good; it gets bicyclistsaway orfrom pedestriansr,sit willsbeand cloetutilizedvheavily the Aniexampleeofba n pedestrians arekusingathishly-used ie trilipathhwhile ebicyclists on Old 2n e the 8.any and Daly said that it is important to get some concrete projects started and then later other projects could fill in the missing sections and eventually complete the whole path. Daly said that by proposing a 12 -foot wide path, the door would be closed for river corridor trail funding because of the high cost. Daly recommended beginning the planned bikeway with a would Sturgis The construction on. This land sc uCit ld be doneertyasoathere park 4 /Sow'57 0 Riverfront Commission October 7, 1987 Page 3 improvement. The job could be done quickly with little cost and might help spur the completion of the entire route. Jones cautioned the Commission that a bike path south of Highway 6 behind the bus barn would lead directly into heavy, highway traffic. He said there should be a narked crosswalk across Highway 6. Daly stated that the Iowa Department of Transportation would not allow a crosswalk there. Helmer noted that the River Corridor Trail Study recommends building a bike path under the Highway 6 Bridge. Lovell suggested that a representative from Project GREEN be asked to participate on the Trail Study Committee. The other Commission members agreed that it was a good proposal. Helmer requested Lovell to contact oflie representatives to toect EEN Trail Studyperson Committee.to reguest Helmerht e thought appointment Rockwell should look at the 1979 Iowa River Corridor Buffer and Trail System proposal and tell the Commission what has already been done and what can easily be done. Jones suggested that the Trail Study Committee look at the plan again and come up with specific proposals which spend small amounts of money and have large impacts. MOTION: Bruner moved that a request to the City Manager for staff time be submitted asking that Rockwell update the 1979 Iowa River Corridor Buffer and Trail System proposal and report to the TraiT Study Committee. Wachal seconded. The motion Passed unanimously. REPORT ON MEETING OF CITY BOARDS/COMMISSIONS WITH COUNCIL: Helmer told the Commission that last week he had attended a meeting of the City Council with City Boards and Commissions. Each group presented an update of their activities. He told the Commission that it stands up very well as a volunteer organization. The Mayor was very supportive of the group and after the meeting came over to Helmer and complimented the Riverfront Commission for its accomplishments. Helmer brought to the Mayor's attention the special job that Rockwell has done for the Commission. He wanted the Commission to know that it is recognized for its very important work, especially the Spring Clean-up Day and the Erosion Control Program. MiL�L P RK MYEP 1988 CnBG PROPOSAL FOR RIVERFRONT IMPR011 MENTS IN T RR L Rockwell noted that this proposal does not appear to be a high priority item with the City CDBG staff, but may prove a higher priority with the Committee on Community Needs, which will make a decision on October 20, 1987, advising Council on 1988 funding allocations. Her reading of the situation was that CCN might recommend a proposal to City Council with the requirement of adding sturdy guardrails to the platform. The platform would be used as a floating, yet stationary fishing pier and would give handicapped persons the experience of being safely "out on the river." This design could also be easily constructed by the Mayor's Youth Employment Program. Jones thought that the floating design was not necessary for a fishing pier and was not especially well-suited to high current conditions. Daly pointed out that the platform would be in relatively slow moving water and /SoJ Riverfront Commission October 7, 1987 Page 4 that if the Mayor's Youth were to be involved --this design would have the best chance. This design does not need pilings and is therefore less expensive. Most importantly, it is the easiest form of platform to maintain because it can be pulled out of the river. MOTION: Wachal moved to endorse the proposal and to establish a short- term study group of Jones, Daly, and O'Brien to recommend design modifications. Lovell seconded. The motion passed a animousl . 4TArr nrnnn..... ..___._ The City Engineering staff had advised — -• •^••- rnurVJHL: Rockwell inappropriate for slowing the erosion on the east bank of the Iowa River to install that vanes would be north of Park Road Bridge. The vanes would be particularly inappropriate in this area because of the likelihood o with the great amount of passivf their interfering However, Engineerie recreation on this part of the river. ng recognized that something needs to be done before too long. It was recommended that the Commission send a letter which requests that a bank stabilization project be incorporated into the Public Works direction tockwel ectionfropartment m ithe Comital mission nshe wanted on howto proc edlwithathishrecommendation because some Commission members had previously resisted the idea of riprapping the area. Daly recommended that the riprap be terraced back. One or more of the terraces could be covered with "living faces" and grass tops. He noted that the riprap near the new University power plant was terraced. Jones applauded the idea. KIM ' Wachal moved that the Commission request that the City Public Works Department include a bank stabilization project as part of its 1989 CIP for the east bank of the Iowa River from Park Road Bridge upstream through Terrell Mill Park. The Commission would further request that Public Works seriously consider terracedriprapping as a means of implementing the bank stabilization project. motion passed unanimouslGerleman seconded. Tiey. REVIEW OF FY88 WORKSHEET: Wachal had a correction to the worksheet concerning the Iowa River Month Library Display Committee. He noted that he, not Watson, was working with Lovell. Rockwell commented that the Comission should be publicizing the Photo ofdistributing hrinformation oughout the onathe Scontee reste nuste a atStroh regular basise Rockwell also requested that the Erasion Control Program needed to be had theynwouldflike too see aCpanelscomposedion mem eof peoplenfromethereviouslynitythat could who cbeaaskeddone to explain whatcontrol worked a what 1problemse occurred The panel costs were involved for them. what Helmer made two suggestions. erosion control projects. Mr has done a lot of gravel and on Taft Speedway, has also Y First, he named two people who had done Glasgow, who lives near the Butler Bridge, rock riprapping, and Bill Gilpin, who lives done significant bank stabilization work. 15-44 5100P Y Riverfront Commission October 7, 1987 Page 5 Second, if the Commission is going to ask for land for a trail along the river, it must recognize who the people owning the land along the river are and involve them in a positive way with projects. Riverfront Commission *The Trail Study Committee made a tentative date of Thursday, October 29, at 11:30 a.m. for their next meeting. *urachal suggested that the Erosion Control Program Committee have an organizational meeting at the Bistro on Tuesday, a.m. October 20, at 11:30 *The Fishing Pier Design Committee planned to meet Saturday, October 17, at 11:30 a.m. at Edgewater Park. (LECTION OF RIVERFROIT COMMISSION OFFICERS: Helmer reminded the Commission that Daly's term as a member of the Commission will end on December I. Daly has been serving as Vice -Chair of the Commission. Helmer opened the floor for nominations. Wachal noted that Lovell had been very active and responsible as a member of the Commission. OTION: Wachall nominated Lovell to be elected Chair of the Commission. Stroh seconded. O'Brien requested that the nominations cease, urachal seconded. Lovell was ejected unanimnuci„ « ____ MUM : Gerleman nominated Wachal for Vice -Chair of the Commission. Bruner seconded. Bruner requested that nominations cease. O'Brien SS urachal was unanimously elertod r„ J..onde__. ..,... __ .., _. MOT 0 : O'Brien moved to document thr isough a letter of commendation from Commsion, the good work that Helmer has done as Chair of the Commission over the past year and a half. earried through unanimnn< 'amatiurachal seconded. otionon, COMMISSIONERS' REPORTS: O'Brien O'Brien told peoplehere Of his nomiceepropo ails werebeing Governor discussedand TheeMayorthof about100 was concerned Waterloo Mayor sugges eddredging, but the Governor ysaid that the dredging was too costly and that maybe the Department help. of Natural Resources should O'Brien also pointed out that the Corps of Engineers did a wonderful riverbank improvements project for Sioux City to give protection from flooding. O'Brien noted that here in Iowa City, the river is an important resource that we should think about and obtain funding to preserve. Helmer agreed and stated that the Commission should become more aggressive in getting funds for riverfront improvement projects. /50151" Riverfront Commission October 7, 1987 Page 6 Lovell Iowa Lovell reported to the Commission that where Clear Creek empties into the colle tiion ofckwater in ibasmells thats rarea. Dalysaid thiswater because ncollects decaying matter and smells. Helmer Helmer told of the lack of access to the Iowa River that exists behind the Iowa River Power Company restaurant. He met with the restaurant manager, who said that the access was closed after a person drowned duringthis past summer. Helmer also met with the Coralville Mayor who said that he wanted to improve access to the river, but he didn't want an insurance problem. Gerleman tatus Coralville sMilla Dam, the uck ell of the reporteddthat thecIowaeCiy projectCoun it had voted not to pursue the project any further. It did not appear to be an economically viable enterprise for the City. Gerleman wondered if the Johnson County Conservation Commission would crossdthehriverkat thison tpoint of the Heosaidithatle Millmostpeopletwoulderatherouse the east side of the river near the dam than the west side. that he would try to get an update on the walkway project. Helmer said Daly Daly expressed his wish to have residents who live along the river theiComnissiont because heithoughtei sipmembersgdid notin nderstandoithe concerns of people who lived on the river. As an example, he mentioned that in 1984, the Commission invited the Corps of Engineers e a public residents fee discussion without any understanding of the level of anger riverfront l toward the Corps. Daly would like to have the Commission seek out members who are either extremely in or familiar with the river. He noted that people who live on the river are keenly interested in the section they live on. He asked the Commission to send out Commission along the river. applications to nem , MIA: Hachal moved to have the Commission send a letter to the Iowa o City Council, the Coralville City Council, and the Johnson County Board of Supervisors requesting that when they are appointing a replacement to the .n Commission, they consider the Commission's need for strong representation of residents who live on the river. The motion massed ly Rockwell was asked to mail notices of Commission openingsto i sriverfront residents as appropriate. .1. Riverfront Commission October 7, 1987 Page 7 ADJOURNMENT: Daly moved to adjourn. Wachal seconded p.m. . The meeting adjourned at 8:48 Minutes submitted by Joseph McClean. ,50615� r J' MINUTES PRE,.".i!JMRY DESIGN REVIEW COMMITTEE Subject to Approval THURSDAY, OCTOBER 8, 1987 - 4:00 PM MEMBERS PRESENT: Alexander, Amert, Eckholt, Nagle, Novick, Seiberling, Sinek, Waters, Welt MEMBERS ABSENT: Haupert STAFF PRESENT: Cain, Reggentin GUESTS PRESENT: John Gross, DTA; Marge Sinicropi, The Linen Closet RECOMMENDATIONS TO COUNCIL: None. CALL TO ORDER The meeting was called to order by Chairperson Welt at 4:04 p.m. INTRODUCTIONS Welt introduced the guests and members present. APPROVAL OF MINUTES Seiberling noted she was credited with a remark in the minutes although she was absent from the meeting. The sentence was then credited to "a member." Nagle moved and Novick seconded approval of the minutes of September 3, 1987, as amended. The motion carried unanimously. REVIEW OF AWNING PROPOSAL FOR 116 E. COLLEGE STREET Cain gave a brief background information on the awning application for 116 E. College Street. She said the original design showed one awning fabric on the existing frame across the entire building, but now the two tenants were requesting different fabric for each side. Eckholt asked about the stained glass that was to be put in the facade. Sinicropi replied that the owner decided against this design because too much delay had developed with the artist. Sinicropi showed the fabrics that were to be used on the awning. She stated she wanted to use a black and white stripe fabric instead of grey and burgundy. Novick asked if she could get a black and white stripe in the same pattern as the burgundy and grey. Sinicropi replied it was too much like the Jackson's awning, and she wanted to establish her store's individuality and identity. Eckholt stated that one awning design across the whole store would be best since the building is one facade. Sinicropi stated that since there are two different stores they need to maintain their individuality. Seiberling asked why the awning was needed. Sinicropi stated the store faces south and the sun would fade the items that were on display in the window. 154 Design Review Committee October 8, 1987 Page p Welt stated one awning would be nice but the two awnings would still be an improvement and said that Sinicropi had done a good job in selecting a pattern. Waters asked if the grey in the original pattern could be changed to white. Seiberiing said it was hard to justify by design crite- ria having two awning patterns on one facade. Novick agreed. Sinicropi said that it was unacceptable notto have individual identity and stated that her store had no identity with the single awning in place now. Novick suggested that a different stripe pattern was not the solu- tion and that identity would be established by time. Seiberling said that perhaps having no awning would be an option, using ultraviolet Protected glass or screens to protect the items in the 'window Eckholt added that he also thought there were better things that could be done. Welt stated that he felt the awning's design was not that important, that it was hard to see the entire facade for the trees, oro Putibarriers abet between thehas to bcustomer and d the store, should block this Gross stated that ultraviolet screens on the display windows. He also felt identity retailer's standpoint is necessary9 to install colors on the two fabrics in the downtown area. Novick feltothe should be the same, were complementary, but the stripe P pattern stated enterprise she and felt shoulddneverdesign was almost never a barrier to com- mercialet differences in windows already contrast the in the two stores and that she shared reservations about bringing way' She said that awning on one building. g g two different materials together in the same unite the structure overheadswouIdid h be question tthe best whinterest tin the design run. She also suggested the Possibility of asking Jackson's material chosen for the linen Closet. Sinicropi replied b desire to create individualityb to use the Sinicropi stated she could not aford the using tit may awning estating her recognize that there are two separate shops in the building. material. y take for people to Waters asked if there would be tenants replied yes. ' names on the awning. Sinicropi Welt called for a motion, and Waters moved that Council accept the pro- posal for the replacement of the awning material over the building facade. The motion denied for lack of a second. � Novick su stated thegested that a more compatible pattern could be a solution. Nagle two patterns main ibe ssue is not the awning colors or pattern but that the stated the question was whetheon r havingne enantnidentiected ty through iadieparate awning was more important than the aesthetics of the Cit He Y in having one awning on one building facade. a /f_" Design Review Committee October 8, 1987 Page 3 er moved not endorse makeaadrecommendation o to Council. Theimotionpcarried presented and not to Waters opposing. 7/2, with Welt and Sinicropi asked what was to be done now. Cain explained that the awning proposal would be referred to Council with no recommendation from the Design Review Committee, which would leave the decision in Council's hands. She said Council had agreed to meet in special session to expedite the decision. Welt thanked Sinicropi for attending. UPDATE ON NEWSPAPER VENDING MACHINE REGULATIONS Welt stated that during its informal discussion in September the City Council agreed with the recommendation by DRC to regulate newspaper vend- ing machines in the downtown area, not just on City Plaza, Cain explained that staff would draft an ordinance to reflect Council's consensus, She investigating modular styles stated that now is the time to start Potential locations for newsaper vending, and Welt asked if any members would be willing to work on a subcommittee regarding these issues. Waters asked if there were any listings of types of machines. Cain stated she had some information on the different varie- work on thties of vending lmachinessubcommitteelexander and Nagle volunteered to REPORT FROM DESIGN REVIEW COMMITTEE STANDARD SUBCOMMITTEE Welt stated the subcommittee was meeting and making progress but had no report at this time. REPORT ON ADOPT -A -BED PROGRAM Cain stated that Haupert had arranged for a tour of the Plaza as a first step in the Adopt -a -Bed Program and had sent a letter out to efrom others. She stated that there is a possibility of using one kiosk for storage and that this would be decided by the Parks and Recreati Depart- ment.n She also stated that construction of a new kiosk would not be an eligible activity for CDBG funds. Cain checked with Jim Brachtel about the signs at the north end of the Plaza. A number of options were discussed, and it was suggested that the Design Review Committee come up with some ideas for placement of the signs. Cain noted a letter from Trueblood to Haupert which reported that o. bids had gone out for six trees slated for planting in the Plaza and suggested that the Adapt -A -Bed Program should proceed incrementally with five to ten beds the first year and increases each year following. stated that Seiberling felt that kiosk storage of gardening tools was unnecessaryShe rowd ad fet that groups should hbring their own e list of st olsito make d be rthee j bnmuchisimplerindividual 0 45-04 .1. O Design Review Committee October 8, 1987 Page 4 PUBLIC DISCUSSIC,,i Cain presented the planting plan for the Black Hawk Mini -park. Seiberling felt that the choice of some plantings was not well planned at all. She had also noticed that straight topsoil was being put in the planters. Cain stated there were soil specifications that should be followed for the plantings. tated is Seiberling the parkland and that tiad for the soil the ecies would subsideeby thea atime the spring came. She questioned why the Design Review Committee had not seen the planting plan. Cain said this was an oversight but at this point the work had been contracted out. She suggested that the Design Review Committee make recommendations and the City will evaluate what changes can or should be made right now. Novick commented that individual plantings were not evenly spaced in the planting boxes. and Sin Of suggestions. Cainagreed said she wouldethereferpthem to pCitylannlanastaffk and ltist he architect. ADJOURNMENT Sinek moved, seconded by Alexander, to adjourn the meeting. The meeting adjourned at 5:25 p.m. Minutes respectfully submitted by Mark Reggentin. /J( - .Y' 0 MINUTES PLANNING AND ZONING COMMISSION FORMAL MEETING OCTOBER 15, 1987 - 7:30 PM CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: Clark, Cooper, Dierks, Hebert, Scott (arrived at 8:10 p m ) Horowitz, Wallace Boyle, Moen, Kritz RECOMMENDATIONS TO COUNCIL: 1. 2. 3. 4. Recommend approvalof S-8701 Development (LSNRD ) plan for Lots 2'and 3 of theNon-Residential Highlander Development First Addition. Recommend improvements be made to Highway I-80, to facilitate turning movements into the office and highwa cial complexes in the area. 1� north of Y comner- send Lotsots 1 approval of the vacation of a public and 2 of Cambria Court Subdivision. walkway located between Recomnend that the City Council direct staff to on the circle portion of Cambr i install 5. s Court, no parking signs Motion to recommend approval of an ordinance to the Intensive Commercial (CI -1) zone to allow small scale industries and similar uses as amend the provisions of 2-3, provisional uses within the CI -1 zone failed b CALL To T-: Y a vote of In the absence of the Chairperson, Secretary Dierks called the meeting to order at 7:49 pM, PUBLIC D� I-: There was no public discussion. CONSIDERATION OF MINUTES OF OCTOBER 1 1981: Hebert moved to approve the minutes of motion. The motion carried, 4-0. October 1 1987. Clark seconded the DEVELOPMENT 1• 5-8716. Public discussion of an application Scale Non- nl�for approval of a preliminar plication submitted b ment (LSNRD) plan for propert y y Metro Pavers, limitation period: waived.) y located at 1722 Stevensd Dri, (45 -day iveDevelop' /✓ 0e 7 u- Planning and Zoning Commission October 15, 1987 Page 2 Moen reported that the applicant still needed to resolve the issue of providing a water supply to the site for fire fighting purposes. The applicant is pursuing two alternatives, the extension of the municipal water system located along Stevens Drive or the extension of the munici- pal system from Gilbert Street. Cooper moved to defer item 5-8716 to the November 5, 1987, Planning and Zoning Commission meeting. Clark seconded the motion. The motion carried unanimously, 4-0. 2. 5-8720. Public discussion of an application submitted by Frantz Con- struc irsdlof a viad for lsGreen. part XI, a 43 -lot South and wet of the intersection of Muscatine Avenue and Scott Boulevard. (45 -day limitation period: waived.) Moen reported that representatives of the Homeowner's Association had reviewed several design alternatives proposed by the developer and pre- sented them to the Planning and Zoning Commission at its informal meeting on October 12, 1987. The developer intends to examine the suggestions made by residents and to submit a revised plat t bly by the November 5th meeting. o the Commission, possi- Hebert moved to defer item S-8720 to the November 5, 1987, Planning and Zoning Commission meeting. Cooper seconded the motion. The motion car- ried unanimously, 4-0. 3. 5-8701. Public discussion of an application submitted by Southgate 7rent Co., Inc., for approval of a preliminary Large Scale Non- Rial Development (LSNRD) plan for Lots 2 and 3 of lander High the Development First Addition to establish an office use tion period: waived.) . the eday lmita- Moen reported that the applicant is requesting the proposed LSNRD plan zonin. The developer intends to construct anu nder officehbuildin9innot Oto exceed 60,000 square feet on the lots. The plan meets the City s parking requirements and complies with the City's tree regulations. Screening is re uired on the northern portion of the tract due to the site's location ad�acent to an IO -ORP zoning district. Moen also reported that since then conste stormwater ructed place -funds ent sintesc escrow toward not ethe constructions costs�of h said system. will conformance with terms of the Subdivider's Agreement for this subdivi- sion, sidewalks will be constructed once City bus service is extended to the area. In anticipation of bus service to the area, the plan provides for a bus turnaround through the parking lot proposed south of the building. Moen stated that there were no plan deficiencies and discrep- ancies and that staff recommends approval of this application. Commission members discussed possible improvements to the intersection of Highway I to facilitate left turns into the development. Clark asked if the proposed LSNRD plan complied with the ROP zoning regulations since the developer has requested that lots within the subdi- vision, including the two lots under consideration, be rezoned from CO -1 .1. Planning and Zoning Commission October 15, 1987 Page 3 to ROP. Moen responded that the RDP zone requires that no building which is located on a lot which abuts an ID -ORP zone be closer to the zone boundary than 50 feet. The proposed footprint of the building places the building 40 feet from the ID -ORP zone boundary. The plan complies with all other requirements of the ROP zone. Clark moved to approve item S-8701, the preliminary Large Scale Nan -Resi- dential Development (LSNRD) plan. for Lots 2 and 3 of the Highlander Development First Addition. Cooper seconded the motion. Motion carried unanimously, 4-0. The Commission recognized that with increased development of Northgate Corporate Park, improvements to Highway 1 north of I-80 will be required to facilitate turning movements into the Highlander complex, N.C.S. and Northgate Corporate Park. The Commission, therefore, supports efforts to make those improvements. Cooper moved to recommend to Council that efforts to make improvements to Highway 1 north of I-80 to facilitate turning movements into the office and highway commercial complexes in the area be supported. Hebert sec- onded the motion. Motion carried unanimously, 4-0. 4. Public discussion of a city -initiated vacation of a public walkway be- tween Lots 1 and 2 of Cambria Court Subdivision. Moen reported that in November, 1983, in conjunction with approval of the Planned Area Development and Large Scale Residential Development plan for Lots 94 and 95 of Ty'n Cae Subdivision, Part 2, Council agreed to vacate a walkway which was lcoated within a sanitary sewer and storm sewer easement on Lot 95 of that development. The Agreement, however, did not accomplish vacation of the walkway since it does not comply with statu- tory procedures for vacation of public rights-of-way. With the subse- quent resubdivision of Lot 95 as a part of the Cambria Court Subdivision, the walkway crosses Lots 1 and 2 of that subdivision. The proposed ordinance is therefore needed to complete the intended vacation of the walkway. Cooper asked whether this sidewalk appeared on the abstract. Moen re- ported that it did. Hebert moved to approve the vacation of a public walkway located between Lots 1 and 2 of Cambria Court Subdivision. Clark seconded the motion. Clark asked about the concerns expressed by two gentlemen present at the informal meeting on Monday night with regard to this subdivision. Moen replied that the gentlemen requested that the existing walkway leading to Willow Creek Park be extended from the pavement of Cambria Court to where it begins on the southwest corner of Lot 1 of the subdivision and that they would like no parking signs instal ledon Cambria Court. Motion carried unanimously, 4-0. /sf-7 F ■ Planning and Zoning Commission October 15, 1987 Page 4 Clark moved that the ate staff members to seconded the motion. Chairperson Scott arrived at 8:10 PM. ZONING Commission urge the City Council install the no parking signs The motion carried unanimously to remind appropri- requested. Cooper 4-0. 1. Public discussion of an ordinance to amend the provisions of the Inten- sive Commercial (CI -1) zone to allow small scale industries and similar uses as provisional uses within the CI -1 zone. Moen reported that a question was raised at Monday, October 12 as to whether a the informal meeting on allowed as a special exception in thenCIele zone�h/Itxhad been debated whether prohibition of plant would be preclude establishing a concreted batch/micement xlPlant ants iwhi h isn the allowedin the CI -1 zone as a special exception. would are very different, P Moen explained that the two operations (cement) needed to make concrete.cement plant produces the raw material combines the cement with water. A concrete batch/mix plant simply operation and thus is a use that is not desirable land �innthe CI 1 zone.dirty Moen indicated that staff still needed to resolve the definition of occupant. Resolution of that definition will not, however, affect the staff intent of the ordinance. Moen said that this issue will be resolved by whetherntherComeission shoulted to the dmwiaitountil the definitiots n of occupant is resolved before the Commission votes on this ordinance. Boyle rreplied that this is a language complication but will not affect the substance of the ordinance. Hebert moved to approve the ordinance. It was seconded by Scott. The motion to approve the ordinance failed by a vote of 2-3 (Clark, Cooper, Scott voting no). Scott commented that he voted against the ordinance because of the way it was drafted. Clark commented that he voted no because he feels there will be substantial negative effects caused by manufacturing in CI -1 zones. Cooper concurred. OTHER BUSINESS: 1. Planning and Zoning Commission Information. .o• Moen reported that on Monday, Council will discuss the issueOfbsec ndaryer 19, 9access 87, at in30 p function with the proposed First and Rochester. Part 3 Subdivision. Commission members queshas had tioned why the Council 1s considering thito s issue before the Commis. the ndeveloper arequest requested Courr: 11s reaction tos 1. need for secondary access for this proposed development. Proposal. Moen replied that first time as far as he knows that thiScottccourented that this was the been followed and added he personally did not like the precedent setting nature that this /5-f4/ .1. P Planning and Zoning Commission October 15, 1987 Page 5 procedure establishes. Moen replied that this meeting is not intended to be a joint meeting between the Comnission and Council but that Comnission members may be interested in Council members' positions on the issue of secondary access. Scott commented that he felt that the Commission representative attending this informal discussion should refrain from participating since there hasn't been anything presented to the Planning and Zoning Commission as yet. Scott noted that the consensus of the Commission is not to be pres- ent for Council discussion of First and Rochester, Part 3 and the issue of secondary access, as it establishes an unfavorable precedent which is contrary to the customary subdivision review process. ADJOURNMENT: The meeting was adjourned at 8:28 PM. Minutes submitted by Kyle L. Kritz. Approved by: Sally Dierks, Secretary /5fI MINUTES SENIOR CENTER COMMISSION SEPTEMBER 21, 1987 MEMBERS PRESENT: Jack Bock, Bill Coen, Lorraine Dorfman, Fred Goss, Jean Hood, Michael Kattchee, Ruth Wagner, Dorothy Whipple MEMBERS ABSENT: Geri Hall STAFF PRESENT: Bette Meisel, Joyce Phelps GUESTS PRESENT: Iva Hilleman, Council of Elders; Agnes Kuhn, AARP; Betty Ockenfels, Board of Supervisors CALL TO ORDER/INTRODUCTIONS/MINUTES/PUBLIC DISCUSSION: Kattchee called the meeting to order. He asked the guests to introduce themselves. The minutes were approved as read. There was no public discussion. COUNCIL OF ELDERS: Hilleman explained briefly the plans which were underway for the sixth anniversary party on September 30. She described the day which would begin with a cake decorating competition at 11:00 a.m. and finish with a dance in the afternoon. Hilleman announced that Glenn Jablonski was resigning from the Council of Elders because of other commitments. She explained that the custom has been to replace people on the Council with the next highest vote -getter. SENIOR CENTER UPDATE: Meisel explained that the staff changes had been made. She said there were only two applications for the 16 hours of program specialist work. One applicant was Susan Rogusky, Volunteer Specialist, and she was the person most qualified. Meisel explained that in order for Rogusky to learn the POST publishing procedures, both she and Benz had been working 40 hours eacTi week until October 1. Ockenfels said the Board of Supervisors was not aware that Rogusky had applied for the job and was not in favor of this as the Board was opposed to a full-time volunteer specialist. Kattchee hastened to explain that there was a definite delineation of duties, and in actuality, Rogusky was working 20 hours as volunteer spe- cialist and 16 hours as program specialist, working on the POST and some other program specialist duties. Kattchee emphasized that many time in o, the future, should Benz decide to resign completely, the Center would once again employ a full-time program specialist and a half-time volunteer specialist. Meisel said this arrangement with Rogusky and Benz was actu- ally saving $2,000 annually. Meisel updated the Commission on the progress being made on the roof repair/replacement. Meisel said the target date for completion was Novem- ber, and she would keep the Commission apprised of events as they happen. /54P-14? Minutes Senior Center Commission September 21, 1987 Page 2 Meisel reported that the Center had received. many art supplies and art work from the estate of Esther Kovarsky, a Senior Center volunteer, who died this summer. Meisel said in December or January an art show of Kovarsky's work would be displayed in the Assembly Room. Meisel said that one of the needs the staff had been considering was a computer. She reported that a former Comnissioner, Henry Fox, who was also a former employee of Procter and Gamble had brought information to her concerning obtaining a grant for this purpose. Meisel said that she would be meeting with Kevin O'Malley who is the computer expert for the City to discuss the Center's needs. Meisel asked the Commissioners about buying a Directory of Senior Centers, published by NCOA and selling for $95. The Commission decided not to buy at this time. Dorfman said she would check with the University library to see if they had one. SENIOR CENTER GOAL COMMITTEE REPORT: Wagner said the Committee had met and had developed a time line and had some preliminary ideas which would be considered for actual goals. She said the Committee's aim was to report to the Commission in December. She also emphasized that the Committee wanted input from each person on the Commission. Kattchee said he would charge the Commission to submit an idea in writing to the Committee within 30 days. Kattchee suggested that the Committee consider scheduling themselves on the agenda of the Council of Elders in order to obtain input from that group. This should be done in advance so that the Council would be prepared to offer their ideas to the Committee. Wagner stressed that what the Comnittee was seeking were ideas for accomplishable goals not just "wish lists." VOLUNTEER RECOGNITION DISCUSSION: There was general discussion on the annual volunteer recognition process. It was agreed that the Commission would again have a dinnerwhich would be October 26 from 5:00-8:00 p.m. in the Senior Center Assembly Room. The City Council and Board of Supervisors would be invited, and Mayor Ambrisco and Betty Ockenfels would be asked to say a few words. Kattchee and Wagner will again solicit donations for the advertisement in .o the Press -Citizen; Coen will contact vendors and caterers; Goss will assignu ies or the night of October 26; Hood and Wagner will work on the table decorations. It was decided to have entertainment rather than a speech. Hilleman volunteered to check with a "Sweet Adeline" group she knows to see if they would be willing to sing that night. 0 o• r Minutes Senior Center Commission September 21, 1987 Page 3 Meisel said she would make arrangements for the invitations, kitchen help, and clean-up afterward. WRAP-UP ON NURSING HOME PROGRAM: The consensus was that all the remarks and feedback obtained had been positive. The crowd of 90-95 people who attended had benefitted from attending the program. The only regret was that it had been so difficult to get the publicity in the paper early enough for maximum coverage before people had made their weekend plans. RURAL OUTREACH QUESTIONNAIRE: Meisel circulated drafts of the proposed questionnaire which the Council of Elders wants to send to rural elderly. She asked them to look over and return the draft if they had suggestions or changes to make, Hood moved that the Senior Center Commission support the Council of Elders in their effort to approach the Board of Supervisors for funds for mailing of a rural outreach questionnaire which would not include the metropolitan area. Dorfman seconded. Motion carried, all ayes. OPEN DISCUSSION: Meisel said the No Parking signs were in place in the alley and warning slips were being _gTv_e_n_'Uo_Fhose who parked there. The meeting adjourned at 4:55 p.m. Prepared by Joyce Phelps, Senior Center Secretary. Approved by Ruth Wagner, Senior Center Commission Secretary. /5vir P MINUTES COMMITTEE ON COMMUNITY NEEDS SEPTEMBER 29, 1987 - 3:00 IOWA CITY/JOHNSON COUNTY SENIOR CENTER CLASSROOM MEMBERS PRESENT: Becker, Cooper, Hulce, Kubby, Kuhn, Leshtz, McCoy, Patrick, Rawland, Snider MEMBERS ABSENT: Ruff STAFF PRESENT: Milkman, Nugent, Penney, Rockwell, Vetter, Carroll, Trueblood, Shaffer GUESTS PRESENT: See attached sheet. CALL TO ORDER AND APPROVAL OF MINUTES: Kubby called the meeting to order at 3:15 P.M. Becker moved to approve the minutes of the August 18, 1987, meeting. Kuhn seconded the motion. Leshtz noted under "OTHER BUSINESS" at the end that he had no particular objection to the public hearings being televised. The Committee suggested — to delete the "unanimously" so the last sentence would read, "The _ Committee agreed." PUBLIC MEMBER DISCUSSION: There was no public discussion. Kubby inquired as to the status of the CCN recommendations regarding the allocation of monies received from the sale of parcels in the redevelopment areas. Staff responded that the Council approved them. The recommendation to fund Handicare $25,000 and the Crisis Center $26,000 with a $13,000 grant and a $13,000 loan and to carry the remaining funds ($18,000) over to 1988. INTRODUCTION: Kubby outlined the agenda for those in attendance, asking the presenters to only spend 15 minutes each, leaving time for questions. Milkmaniscussed her memo on the "1988 CDBG Fund Allocation." She stated d _ Congress was still arguing about appropriations for the program, thus the figures had not been setShe continued to say that, currently, a continuing funding resolution would be the result if the appropriations are not made. Milkman recommended CCN develop two budgets to give to Council, one for $500,000 and $600,000, to avoid the added cost of extra Public hearings and meetings should the budget change. Milkman added that the City Council would like the full 15% of "public service" funds to be allocated for Aid to Agencies. Milkman stated the staff recommendations will be given to CCN members this year prior to the CCN meeting; however, she cautioned them not to be too influenced by the staff comments and to be objective in their decision making, She added that staff's priority Will be Housing Rehabilitation. /57�4 Committee on Community Needs September 29, 1987 Page 2 Kubby passed out new meeting schedules and discussed the dates as outlined. She continued describing the "best and worst" case scenarios as $432,000 versus $304,500 to cover $735,657 in requests. Kubby also reviewed the criteria for decision making, stating the National Objectives were: elimination of slums and blight; benefit to lowand moderate income persons; and urgent need, such as flood or tornado. Kubby also encouraged loans versus grants and working with the Historic Preservation Commission to preserve historically significant structures. Penney also pointed out that the United Way hearings would be held at a later date. FUNDING REQUESTS: I. Small RBnair Drnnr,m a.., i_ Snow stated her request for $4,000 was to complement the Residential Rehabilitation Programs. Snow noted that this year's request was reduced from the $8,000 of last year's. She continued to say the money would be used to keep people in their homes as long as possible. Snow also stated the money would benefit low to moderate income people who do not fit the CDBG programs and would not be used for administrative costs. Snow added that Elderly Services had hired a 67 year old white woman at $8.00/hour as a construction consultant to oversee completion of the repair projects. Becker felt that there was "a lot of action for the money" and commended Snow on the accountability of the program. Rawland asked if there was any way to loan the money. Patrick asked if it was enough money. Snow replied no, but it would work with other programs. Kuhn asked if the heirs could repay the money. Snow replied that most of the people served have no heirs. Penney asked the average cost per project. Snow answered approximately $400 per project with projects ranging from $10.00 to $800.00. Hulce asked if the program was advertised. Snow replied it was in the Senior Center Post and in the Iowa City Press -Citizen. Milkman asked where the $2,000 in "other funds" came from. Snow stated it was volunteer services so was money in kind. Coffelt plate Imorovements - Morrte Adams and Jack Govi r Lutheran Social Servirae Morrie Adams introduced Jack Govier, Program Coordinator from Coffelt Place, and stated that there were two parts to the request. Adams unfinished basement floostateCentral Air r ot the duct work would cost $2,500, would viertstated they had received three different bids for the Central Air: $7,322; $8,200; and $8,700 for a one, two or three compressor system, respectively. He also stated it may be necessary to add an extra service panel to 15* 0 P Committee on Community Needs September 29, 1987 Page 3 handle the extra 220 wattage. Govier continued to say Iowa -Illinois is helping with an energy audit for this purpose. Adams stated he would like to make the basement usable to free storage closets upstairs. He would like to turn one closet into a small computer room. Adams explained that the staff is currently tutoring the residents in reading and this room would be used as a educational resources office" where "remote they would be supervised when using the computer. Kubby asked which cooling system would be most cost effective. Govier replied they are in the process of determining this with the help of Iowa -Illinois. Cooper asked how they would use pipes versus ducts in the system. Govier replied it was a new system especially for homes with radiator heating instead of heating ducts. Leshtz asked if Service Clubs had been asked for help. Milkman also questioned this, adding that the City Manager indicated some organizations might donate the teen t en to finish the basement floor. Milken assume a statedntheguired who agency would wouldpay oto the ast Miiln Sa ked if artthe agency could currently loanelectric bill Adams for f ar lieat n Band loan of the is money. froAdams she last lied they Nugent added thhis e payments will start February 1, 1988. Kubbyoasked repliedyes, they could.pfor troject could be feasibly budgeted. Adams Telecommunications Commiss o Ue ie petro t Iowa City Broadbanc Detroit production. would thefunding be communitytooriented videos about community services and the second to be a video exceltwo lence award video Detroit stated the Community Video Grant project would use $5,000 to pay the producers. She added the income eligibility could be established and that work requirements completed would be very professional; with paid apprenticeships, Kubb under athesked currentReef ,000 eas to agreement, salaries. Detroit replied that equipment such as cameras, studios and referenc epeople,ebutrdoes tnot pay producers. She added that people could be found but a financial incentive would be helpful. Detroit stated they usually produce the projects each calendar year. Becker asked if they fit the guidelines, Milkman relied they would be considered part of the 15% Public Service portiopn and the people serviced would be low to moderate income. Detroit stated 16,000 people 1 � � 157$1- Committee on Community Needs September 29, 1987 Page 4 homes in Iowa City are wired for cable. Detroit stated the video excellence awards would be art awards for documentary or dance productions. She added there were many good productions in this area that went unrecognized by the community. Detroit stated she would like to be able to attach a financial award to encourage continuance. She added more money tends to make people more visible. Kubby asked for details on measuring effectiveness. Detroit replied for the community videos the agency would have to be pleased with the video and agreed that measuring effectiveness of awards would be difficult. Kubby suggested the agency forms could have an added blank for Channel 26. Milkman asked how this fit into a business framework of economic development. She asked if people were getting jobs after being trained to work in video. Detroit stated that specific figures had not been kept on this, but they knew it was happening. She added an apprenticeship increases employability and they get many job offers. Hulce asked if University broadcasting did any of this. Detroit replied they only did "classroom commercials." Milkman asked what Heritage contributed. Detroit replied equipment and personnel, which would be a significant dollar amount. She added that fees could easily beas high as $75/hour for a studio, $50/hour for consult, and editing could take as long as 40 hours/month. Benton Street Culvert Project - Rick Fosse, City Engineering Division Karen Hradek from the Miller/Orchard neighborhood introduced herself and stated that this was a needed project. Rick Fosse stated City work on the sanitary sewer will offer an opportunity to solve the problem by taking the creek straight east to the river rather than the piecemeal approach. He added this would benefit the neighborhood by decreasing flood damage, allowing people to put money back into their homes and making a permanent improvement to this neighborhood. Kubby asked what would be done with the money they received for the project last year. Fosse replied it would be combined with the new funding for the project. He added a grant or loan would be acceptable. o Fosse stated it would cost $833,000 for the piecemeal project as proposed in last year's request and $650,000 for the storm sewer to be constructed in conjunction with the sanitary sewer project. Fosse added that this project would be combined with the east side project. The City would pick up $360,000 plus staff time to administer the a 1 7K Committee on Community Needs September 29, 1987 Page 5 project. The City would let bids and look at the total costs after the reviewing the bids. They would then determine if they should go with funds(alongwithsse thewas $145,000)nwere a prohe ved, Po would go if CDBa loan. PP possiblly even as a Kubby asked what would happen if it were not funded. Fosse replied _ they woulon d go ahead with the design work and request Council direction use City he $145,000 grant d l stroceed, If hyear and continue with the original proposal. He added that this would be ca piecemeal not to, approach and was not certain if the other phases of that proposal would take place. Rawland replied that if the soonest the project could start was fall of next year, then that meant the funds would sit around for another year. Fosse responded yes, but the whole project had to begin at once. Nugent asked how many households could be helped and Fosse replied that he counted approximately 30 lots. Cooper voiced concern about the traffic problems that would result from the construction. 71 Horowitz asked what would be done to prevent erosion to the Iowa River. fall on Cement sblocks tinto his ithee rives binrltonslowoitsnforce.r ad thewater will Horowitz asked if there has been planning for total stormwater management in the Melrose Lake area for the future. Fosse said yes, depending on how the area is developed. Small developments do not require storm water management. ere the Ben ton asked Streethculvert plant came fFosse rom to sta ed pthehmoneyhcameufromnCte ityfunds and the house was demolished. Hulce asked how long it would take to complete the project. Fosse stated the street would only be torn up for one to two months. Milkman asked if the design plan included the sanitary sewer as well as the storm sewer and paving. Fosse responded yes and that City is paying for the design costs, the CDBG funds would be used for construction costs. luyent stated the program has been very successful in the last two Years. She continued to say that 37 ramps were installed in the of older parts of the City. Nugent stated the goal as having a network accessible received request after the works swaOf interest. s completed and would like to have part of the funding to accommodate special o -- a Committee on Community Needs September 29, 1987 Page 5 project. The City would let bids and look at the total costs after the reviewing the bids. They would then determine if they should go with funds(alongwithsse thewas $145,000)nwere a prohe ved, Po would go if CDBa loan. PP possiblly even as a Kubby asked what would happen if it were not funded. Fosse replied _ they woulon d go ahead with the design work and request Council direction use City he $145,000 grant d l stroceed, If hyear and continue with the original proposal. He added that this would be ca piecemeal not to, approach and was not certain if the other phases of that proposal would take place. Rawland replied that if the soonest the project could start was fall of next year, then that meant the funds would sit around for another year. Fosse responded yes, but the whole project had to begin at once. Nugent asked how many households could be helped and Fosse replied that he counted approximately 30 lots. Cooper voiced concern about the traffic problems that would result from the construction. 71 Horowitz asked what would be done to prevent erosion to the Iowa River. fall on Cement sblocks tinto his ithee rives binrltonslowoitsnforce.r ad thewater will Horowitz asked if there has been planning for total stormwater management in the Melrose Lake area for the future. Fosse said yes, depending on how the area is developed. Small developments do not require storm water management. ere the Ben ton asked Streethculvert plant came fFosse rom to sta ed pthehmoneyhcameufromnCte ityfunds and the house was demolished. Hulce asked how long it would take to complete the project. Fosse stated the street would only be torn up for one to two months. Milkman asked if the design plan included the sanitary sewer as well as the storm sewer and paving. Fosse responded yes and that City is paying for the design costs, the CDBG funds would be used for construction costs. luyent stated the program has been very successful in the last two Years. She continued to say that 37 ramps were installed in the of older parts of the City. Nugent stated the goal as having a network accessible received request after the works swaOf interest. s completed and would like to have part of the funding to accommodate special o• L Committee on Community Needs September 29, 1987 Page 6 requests. Fosse stated it costs more to hire a contractor because the contractor must also guarantee the curb and pay prevailing wages; however, the City crews do not have time to do a large number of ramps. Youth Services Facility Exterior Renovation - Peg McElro Mayor's Youth McElroy stated the project would combine all the work to finish fixing the building recently purchased by United Action for Youth WAY) and flashing the roof to prevent leaking.She stated the Mayor's Youth projects are the main interest, ot the funding and they would gladly join in on other projects. She is looking for good projects to receive grants from the Iowa Conservation Corps. Becker asked if the kids would be on the roof. McElroy replied that 15 year olds were only allowed up to the first level of scaffolding, 17-18 year olds on the second and staff and contractors would be on the roof. Patrick asked if they had bids for the repairs. McElroy indicated they had. McCoy asked if money had been taken off the purchase price for the repairs. McElroy indicated this discount (now being negotiated) was for water damage on another part of the house. Milkman asked what was the $3,000 listed under ICC grant and grant match going to be used for. McElroy responded that it would be used as a local match, but would defer to the Committee as to what it would be used for. Milkman indicated that the match funds could be called staff wages instead of wages for the kids because the labor guidelines call for a much higher wage for the type of work they will be doing. McElroy indicated this would be acceptable. Penney questioned the target groups involved. McElroy replied that the combined agency clients, who are from three agencies (Youth Homes, UAY and Mayor's Youth), are low to moderate income. Milkman asked if the painting will be supervised. McElroy indicated it would and that the kids primarily be involved with scraping and exterior painting while the detail will be done by professionals. Terrill Mill Handicapped Access ihle Boat Ramo and Trail No discussion. Hickory Hill Handicapped Access Trails Terry Trueblood, City Parks & Rec Department 1s;0 Committee on Community Needs September 29, 1987 _ Page 7 Trueblood proposed to asphalt or concrete the path from the parking area to the shelters in both the upper and lower parts of Hickory Hill, thus making the shelters more accessible to the elderly, handicapped and general public. Snider indicated that the restrooms and parking lots were not accessible as well. She continued to state the north parking lot was graveled and the south lot had a high curb. She agreed the shelters are not acwould be. cessible stated blthey theywouldquestionedhow watw whatever ide the pthe srecommended width is. Snider _. indicated north lot asphalted and the curb c t dinithe southike to plot. Trueblood stated the curb cut was planned for the south lot in this project and the asphalt could be done as another project. Kubby asked if this request was enough to complete the project. Trueblood stated he was confident of the estimates. Snider stated neither restroom is accessible. Hulce asked how much inaccessibility there was at the park. Trueblood indicated much work was eethe parks were n accessiblesibiliTruebloods responded lc thatke more at thiark. Hue asd how mare inaccessible and he is working to reverse that. CityPark Restroom - Terry Trueblood City Parks & Rec Department Trueblood indicated the project has the support of the Johnson County Citizen's ne re troom availabletothe Public, buted. He dithislmore than 400 feet from the nearest shelter. He proposed a central location for the new one to be more accessible and a great benefit to the handicapped, elderly, and general public. He continued to say the old facility would be fixed with funds from within the department. Snider indicated more sidewalks were needed to accessible areas such as restrooms and shelters. - Hulce asked for figures on usage of parks or on how projects are prioritized, indicating he thought Hickory Hill was a remote area. Trueblood stated more people use Hickory Hill because it is remote and although City Park is obviously used the most, Hickory Hill is used a lot. _ Patrick asked where the City Park restroom would be located. Trueblood stated it would be north of the pond in a central area of the lower park, but the location hasn't been chosen yet. 157f4 .1. 4 Committee on Community Needs September 29, 1987 Page 8 Carroll stated there is no access to people with decreased physical ability such as decreased dexterity or leg strength. Consequently, many people are unable to take classes. Kubby asked if the electric wheel was for teaching classes. Carroll replied it was to provide for the disabled. Milkman asked how they arrived at 1,000 people for potential annual use. Carroll replied it was derived by Cindy Coffin from an average figure of disabled people in Iowa City. Kubby asked if CCN would give partial funding, which part would be more important. Carroll replied it must be all or nothing for the darkroom, but more people ask for the potters' room. Trueblood stated it would be better to complete one and then try again for the other. Carroll added that the $8,500 for the potters' room was for the purchase of wheels and that she knows of no other place available to the handicapped. Cooper asked if this would be only for the handicapped. Carroll replied it would be available for anyone to use. Milkman asked if there were any other sources of funding to make the areas barrier free. Trueblood stated there were not, unless they try to go through Capital Improvement Funds, but this could take up to five years. Milkman stated perhaps funding could be jointly from Capital Improvement Funds and COBG. Trueblood prioritized the three projects as 1) access to the Darkroom and Potters' Room, 2) the City Park restroom, and 3) accessibility of Hickory Hill Park. Trueblood stated the physically disabled cannot entirely use the Rec Center, but the goal is for the Center to eventually be totally accessible. CLOSING REMARKS: Kubby reminded everyone that the next meeting would start at 7:00 p.m. on September 30. She also stated the next regular meeting would be October 20 to review and prioritize the proposals. ADJOU�: The meeting was adjourned at 5:50 p.m. by acclamation. Minutes submitted by Carmen Vetter. /57079/ MINUTES COMMITTEE ON COMMUNITY NEEDS SEPTEMBER 30, 1987, - 7:00 P.M. IOWA CITY/JOHNSON COUNTY SENIOR CENTER CLASSROOM MEMBERS PRESENT: Cooper, Hulce, Kubby, Kuhn, Leshtz, Patrick, Rawland, Snider MEMBERS ABSENT: Becker, McCoy, Ruff STAFF PRESENT: Cain, Milkman, Nugent, Penney, Vetter GUESTS PRESENT: See attached sheet INTRODUCTION: Kubby outlined the purpose of the meeting and the CCN to the attending public. She asked that everyone limit their presentation to the 15 min- utes allowing ample time for the Committee to ask questions during this - time, Kubby stated the City Council asked that 15% of CCN funding be set aside for Human Services. Kubby outlined the best and worst case scenar- ios for funding as $432,000 versus $304,500 to cover requests totalling _ $735,657. — FUNDING REQUESTS: CEBA Local Match - Patt Cain Economic Development Coordinator Cain stated that funding would be used for a revolving loan fund to con- tribute to the local share for the State program, Community Economic Bet- terment Account (CERA). The money for the State CEBA program cones from the lottery fund. Cain stated for a business to receive CEBA funding they should present a financial package showing local funding as well as the need for State funding. Cain requested $40,000 stating this figure was derived from the average local share for successful applicants for CEBA funding. She further explained that $40,000 equaled a 10-15% share of the previous CERA applications from Iowa City. Cain agreed that all CDBG regulations would have to apply to the businesses aided and how the pro- gram would be run. She stated that the financial and public need would have to be documented for the business to receive funding. Cain stated she had two purposes for presenting this project: 1) the City has no dedicated source of match funds, and 2) this would provide Economic Development projects that would create jobs for low- to moderate -income people. a Cain stated a typical application was $300,000. Using job creation fig- ures from funded projects, this figure would maintain jobs for 30-50 people. She stated several businesses would be eligible to create jobs _ for LMI. Patrick questioned how low- to moderate -income benefit could be guaran- teed. Cain responded that businesses would have to document applicant sources such as the Job Training Partnership Act. They could also prove y availability to low- to moderate -income persons and that travel time and distances were considered. Cain continued that businesses would have to Y /57K .V' Y MINUTES COMMITTEE ON COMMUNTY NEEDS SEPTEMBER 30, 1987 PAGE 2 interview a sufficient number of people for the number of jobs offered (i.e. of the business averages three interviews for one job, then this applies to hiring low- to moderate -income persons). Patrick stated she disliked this because it made it a burden to hire the hiring, moderate -income not ng, was theburden. Leshtz stated stated t he was pleased hat the uthat aCCN nwould set the guidelines. Cain stated that the project is targeted to tie into the State program as match funds which will help to leverage more money. She stated that with the CEBA program, each business is financiallscru- tinized to minimize the risk in making loans. y Kubby asked if CEBA funds small businesses. Cain said yes. She added that start-ups are risky and expansions are more secure because it is much easier to assess the ability for repayment. Patrick asked what if the business fails. Cain replied that you take advantage of the whatever security is placed on the loan, such as claiming the building or equip- ment. Leshtz inquired if the program would only apply to existing busi- nesses. Cain replied that this might provide more security for CCN. Kubby asked if the State funds were loaned or granted. Cain replied either or both. Kubby asked if the City takes a lien. Cain replied that liens would be established against what was financed by each participant. Leshtz marketing eassisted in stiond ginconinghbusinesses. Area nDevelopment theyrreferred )prospects to her. Leshtz asked if money could be raised through another source. Cain re- plied that some of the money could, but a City contribution was needed along with local support of required of all CERA applicants. Brick pavers - Ha Harry Epstein and Benjamin Rollins introduced themselves and presented a proposal to upgrade North Linn Street. Epstein stated that the 200 block of North Linn Street was in a depressed state. He continued to say parking needs to be bricked in and paved, and the crime rate has increased in this area as documented by the Iowa City Police Department. There have been increasing accounts of vagrancy, robbery and one rape at gunpoint. He distributed a police listing of crimes in the area for the last year. Epstein proposed to have the park- ing graded out, lay down asphalt and secure the bricks in place. Kubby asked if he was sure of his cost estimates. Epstein stated he was and that these estimates hinged upon the availability of bricks which are currently available from the City's Public Works Department. He added that the City Manager stated he would take this into consideration and that they had the support of the local businessmen. Kubby asked if the businessmen had offered time or money. Epstein replied they are not financially able. /57f4 - MINUTES COMMITTEE ON COMMUNTY NEEDS SEPTEMBER 30, 1987 PAGE 3 sqEpstein estimated uarefeettobe laid would u 2,400 napprox mately 30 days with00three�orsfourrmasons to do the project. Epstein's second point was the ill -lighting in the area. Roll that lights are usually installed at the center and each eins added nd of l 600 foot block; however, Linn Street is 400 feet and needs something in the middle of the block. Kubby asked what was more important if they were only partially funded. Epstein stated the paving was more important because it is a safety haz- ard. He continued, stating that the $9,750 was for grading, asphalt and bricks. Milkman stated that if the Council determines the need for light- ing in the middle of the block, the lights are free if put on wooden poles - with an additional $9-$10 per lightper month on the City electric bill. Metal poles cost approximately $400. Leshtz suggested they ask Brewery. Square businessmen for support. Penney asked what Civil Rights Groups were supporting them. Epstein replied that the Gay people's Union and the Women's Resource and Action Center were in support of the project. d the _ work man asked if the people who secured lights for the north end had donMilk- e any - their ereahisMilkmanEadd addedthata 19761studyuof the Nnd the orthSide but not in area stated this block needed street lights and improved pavement. Milkman stated the Housing Rehab program is growing in leaps and bounds. She added the City Council has approved an additional 60% permanent, part-time position for the program. Kubby asked where the funding for the 60% person was coming from. Milkman replied from Rehab funds. She added that Nugent will become more involved in the program and that Housing Rehab is one of the most important activities CDBG does. Milkman contin- ued to say these are long-term projects and a house, if fixed, is good for 20 years. She also added that CDBG has liens on all their projects so that some monies are returned to the program. Kuhn questioned how pro- jects aServices re divided between Elderly Services and CDBG. Milkman stated stating $50,000 was ecarried s the loover wer last year in Rentalr .Milkmanehab and thentin ed has $90,000 this year, No Rental Rehab monies can be used for administra- tive expenses, so that the rehab staff must be paid for through the CDBG program. Similarly, in the Section 312 program, the City acts as an escrow agent and receives no funds for administration. If less money is allocated then there will be less for the program. Kubby added that allocations for staff could not be cut because they had too much to do. Milkman agreed, Nugent added that the program has a snowball effect and others pick up on the rehabilitation idea. Milkman stated that the many Rental Rehab projects on Iowa Avenue have affordable rents and have almost lin the ords,obutomostlyamoderateeincomets. She addd that it isand elderlye elandlords whonarerassisted rental complexesCan financertheir own repairs, but Uesingltetfamilyadwelalpartent ingmand duplex owners do not have the cashflow. a /57;,5�e MINUTES COMMITTEE ON COMMUNTY NEEDS SEPTEMBER 30, 1987 PAGE 4 Low -Income Home Ownership Assistance - Marianne Milkman, City CDBG Divi- sion Milkman stated the program would assist lower-income people to buy homes, for less and then fix them up. She continued to say Nugent and an intern are doing a study on affordable housing. They found available homes between needwork20or00because 4the00homeutbuyerse do werenot ohaverchased becauenough moneySeforh a downpayment. These homes are affordable to LMI with monthly payments, but cannotLMI money could gbe made gavailablerforomortgages butk at educed risk this tooCDBG. Milkman further added that the study shows that many low-income homeowners can maintain payments without difficulty until a major structural or mechanical system breaks, such as the furnace or roof and then they cannot pay the mortgage because of repair costs. Leshtz stated it was a great idea and asked if the $6,000 was for staff to investigate the feasibility of the program. Milkman agreed and added the help of a consultant. Patrick stated this would be good for siwith ngle parent families. Assistance for Minority and Women's Business Enterprises Marianne Milk - 111011, bUUh ._. Milkman stated that the City received an award last year for Minority and Women's Business Enterprises participation in CDBG projects. The goal was increased to 20% to encourage more recruitment. Milkman indicated that it was very difficult to meet the new goal because of the lack of women and minority businesses in Iowa City. Milkman stated that some of the problem was that the businesses did not have enough insurance or money for equip- ment to work on certain projects. She added that a meeting was planned for January to see where the businesses most need help. Criteria would be developed to determine funding eligibility. Patrick stated this would help W/MBEs get on their feet. Kubby asked for an explanation of the budget breakdown. Milkman replied that it depends on who needs what in terms of counselling, working capital, training, loans for insurance, etc. Planning and Program Development - Marianne Milkman City COBB Division Milkman stated the amount requested for planning studies had been cut from last year's $10,000 to $8,000 for this year and if the funding wasn't available she would cut more from this area. She continued to say that Nugent and an intern are working on the Housing Affordability Study, and other studies would include neighborhoods and housing conditions. General Program Administration - Marianne Milkman City CDBG Division Mil an thek�requesttis lhssfidueeto$inflatiion. Kubbyis the ame as asked ifstheecosts foruword processing, maps and other fees were included in this. Milkman indicated they statwere. awland asked edit wasbudgetedunder supplies at $2,500 to s She added uthere Milkman slmuch 4 .W a MINUTES COMMITTEE ON COMMUNTY NEEDS SEPTEMBER 30, 1981 PAGE 5 — overlap in budgeting and it is very frustrating not to have computer access. Rawland asked if the $2,500 included a printer. Milkman replied it did because it is a cheaper system. Patrick stated a good system that could do the job should be purchased rather than just a cheaper one. CLOSING REMARKS: _ Kubby stated Council appreciates CCN members' time and effort and is looking forward to reviewing the proposals. I _ Nugent suggested that members visit the sites of the various proposals such as the Parks and Recreation Department to experience the inacces- sibility. She continued, stating members would receive a packet on I _ prioritizing which would include minutes and the tapes would be kept if anyone wished to listen to them. - Patrick was concerned that University students would take low- to moder- ate -income jobs from people with families under Cain's proposal. Kubby added that local criteria could be added to target the jobs and that a CCN i subcommittee could develop the criteria. — ADJOURNMENT: I _ Kubby adjourned the meeting at 8:45 p.m. Minutes submitted by Carmen Vetter. 157 .1. - MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 20, 1987 - 3:30 P.M. IOWA CITY PUBLIC LIBRARY MEMBERS PRESENT: Becker, Cooper, Patrick, Ruff, Hulce, Kubby, Kuhn, Leshtz, McCoy, Snider MEMBERS ABSENT: Rawland STAFF PRESENT: Barnes, Milkman, Nugent, Penney, Rockwell, Vetter GUESTS PRESENT: Doyle Detroit, Drew Shaffer, Marjorie Hayden -Strait RECOMENDATIONS TO THE CITY COUNCIL: iThe Committee on Community Needs recommends that the following 1988 CDBG projects in the City Council fund the I- amounts given below: _ Full Funding Reduced Funding Level Lam - Housing Rehabilitation _ (six programs) $300,000 $320,200 Low -Income Home Ownership Assistance Benton Street Culvert Project 10,000 10,000 Curb Ramp Installation 100,000 Youth Services Facility 5,000 5,000 Exterior Renovation - Small Repair Program (Elderly 6,800 6,800 Services Agency) Aid to Agencies (15% of 4,000 4,000 Entitlement)* Disposition 90,000 75,000 Program Administration 3,000 3,000 Planning and Program Development Contingency 100,000 8,000 100,000 TOTAL3— 3L 8,000 28,000 $660,000 5560,000 - *Specific agency funding levels to be determined. CALL TO ORDER AND APPROVAL OF MINUTES: Kubby called the meeting to order at the September 29, 1987, and September 3:35 p.m. Becker moved to approve _ onded and the motion carried. 30, 1987, CCN minutes. Kuhn sec - PUBLIC (EMBER DISCUSSION: — Kubby recognized Marjorie Hayden -Strait as present. comment stating she would Strait declined to raise her questions discussion followed. as they arose. No other • •a /u5/ MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 20, 1987 PAGE 2 DISCUSSION, PRIORITIZATION AND RECOMMENDATIONS FOR 1988 C08G FUNDING: Low -Income Home Ownership Assistance. Kubby asked for comments from the sta . Mi man stated the figure had been increased to $10,000. Kubby questioned if this was due to the cost of a consultant. Milkman indicated that it was and that the consultant would have to train the staff on how to implement the program. Cooper asked if the houses were purchased in the $20,000 to $25,000 range if there would be enough money to make the necessary repairs. Milkman stated the houses would have to have major systems in good working order at the time of purchase. Kubby questioned thepurchase price range. Milkman agreed that it was low, stating that $35,000 to $65,000 would be a more realistic range. Nugent agreed. — Disposition. There were no questions or discussion. Benton Street Culvert. Kubby asked if the City would have to repay itself e money loaned the project. Milkman stated no, it would mean the City would have to sell bonds. She continued to state the staff recom- mended CCN cancel the $145,000 from 1987, and transfer the $145,000 to this year since the project has changed. Kubby asked if the project would be done in piecemeal fashion if CCN did not fund it. Milkman indicated this would be a decision for the City Council. Cooper stated the piece- meal project would cost more and the streets would be torn up several times. Becker indicated that something needed to be done for this neigh- borhood. Leshtz stated CCN had three options: 1) to carry over the money and wait on a specific action; 2) to vote for a priority on the additional money for the big project; and 3) to not vote for more money, but to go ahead with the original project. Kubby agreed and added that CCN could ask the City Council to add the additional $145,000 to complete this as one project. City Park Restroom. Snider stated there was a great need for a restroom inower i aP rlZ. McCoy indicated he thought $60,000 was a high cost for building a restroom. Kubby indicated the cost included building a — facility large enough for a wheelchair to turn around in. She continued to state the building would benefit all people so the money did not neces- sarily have to come from CDBG funds. North Linn StreetSafet and Betterment Project. Kubby asked if there was a woo en PoTe in t e m e o the block. Kuhn and Nugent stated there was not one on either side of the block. Kubby stated she thought the lighting was most important. Milkman added that wooden poles with lights could be put up for free. McCoy recalled that there was a wooden pole in p. the alley next to Hamburg Inn. Kubby stated CCN should make a recommenda- tion for lighting to the City Council. Becker stated the brickwork would cost too much because of the labor. Aid to Human Services Agencies. There were no questions or discussion. .Cornmunity Video Giants. Kubby questioned if this could be considered an economic eve 0pmen project even though there were no specific numbers — given. Milkman replied the focus of the proposal would have to be 0 changed. Kubby asked Doyle Detroit if the emphasis was on job skills or �., e4_ MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 20, 1987 PAGE 3 the end product. Detroit indicated the emphasis was on both, adding that many people come to the workshops but materials are needed. Kubby ques- tioned if CCN could make the guidelines and if the emphasis would have to be job training if the project was considered economic development. Milkman indicated Kubby was correct. Kubby added that low- and moder- ate -income documentation means the jobs would have to go to moderate -income people. low- and HousinRehabilitation. Kubby asked if the limiting factor of the project was sta t me. Mi man indicated that staffing was a very real problem ofaPhyllisaKilpatrick'sojobiwasanotuclear. Milkman also ostated tthesstaff doesn't have the necessary room for the program and if the City Council wants the program to continue they will need to correct this problem. Kubby indicated CCN could make a recommendation to the City Council to -tithe hatmCoffelt Placermanent e and thermagency an trequests ed the nfor arehabilita- tion would fall under this program as residential rehabilitation, and would compete for funding from this source. She added the increase was asked also due to the probability of having to rent space to work in. Kubby whe in- cluded the Commerce 1 Building pore the �Mayor'sn Youth dbuilding, biut the Mayor's Youth building was in a bad location. Leshtz asked if Coffelt Place would receive funding if they are up to current code. Milkman indicated they would not. Barnes stated the house was inspected a few years ago and that some code violations were not found at that time. She also thought the Housing Code did not allow a dirt floor in the basement. Kubby stated there always seems to be a carryover because there is not enough time to complete the projects. Milkman stated that at the current rate there was probably $20,000 in Housing Rehabilitation carryover this year. Kubby indicated she would like to see the carryover used on other projects. Milkman stated there is a waiting list and with adding another staff person they have begun to catch up. Barnes added that some money had to be kept aside for emergency repairs. Small Repairs to tho u. last year. No questions oviLes rcdiscussionnfollowed wasa ng or a as muc �a Coffelt Place Renovation. There were no questions or discussion. Wou Youth Services Facilit Exterior Renovation. Kubby questioned if there o Mayor 'seYouth gProject requests. Rockwelinindlcatedwas not rerecommended would be for the because they also work on projects with the University and the Corps of Engineers. Kuhn asked if they worked in the winter. Rockwell stated they did not. Curb Ramp Installation There were no questions or discussion. Terrell Mill Park Handica ed -Accessible Trail and Floatin Pier. Kubby stated the report o the Ad Hoc Conn ttee on Hand capped Access to the River outlined the changes in how the ramp should be built for Access t the ity. There were no further questions or discussion. /S;F�z 0 MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 20, 1987 PAGE 4 Hickory Hill Park Handicapped -Accessible Trails. There were no questions OF Recreation Center AccessibilInit : Potters' Studio and Darkroom Facilities. - Bec er as a or num ers icating pub]is pre erence or t e po ing versus the darkroom facilities. Kuhn advocated the potting studio. Leshtz stated he thought more people would use both facilities if they were accessible. Kubby urged members to remember that the Parks and Rec Department listed this project as their first priority. CEBA Local Match. Kubby asked if the City funds the Iowa City Area Devel- opment (ICAO) Group $40,000/year for their office and operations. Milkman answered the money was for the office operations and to help the City entice businesses to the area. Leshtz stated this project was like the City Park restroom because it is indirect use for CDBG funds. He also stated there was no indication that the jobs would go to the low- and moderate -income people. Kubby added that CCN could put contingencies on the jobs. Kuhn stated this could benefit the women and minority business groups. Patrick asked how this could be ensured. Kubby asked what the penalty would be for not meeting the guidelines. Milkman and Nugent both indicated the program is well watched and scrutinized. Patrick stated it was odd that Cedar Rapids doesn't have this program. Milkman said they do but they do not use CD8G funds. Kubby asked if the program would use low interest loans or forgivable loans. Milkman stated they would be low interest loans. Leshtz stated the City's tax abatement and sliding scale interest could entice businesses. Becker stated that active groups could be tapped. Milkman indicated that this was the intention to tie the City's match to State and private funding. Barnes stated many of the women's and minority groups could be used since they do give low bids, but they don't have the capital to expand their business and get more jobs. Milkman stated this would be a loan. Leshtz stated money was raised by special Chamber of Commerce projects for other programs. Strait stated Ray Muston with ICAD and the Small Business Development facilities at Oakdale provide special services to starting businesses. Assistance_ to Minority and Women's Business Enterprises. There were no questions or discussion. General Program Administration. There were no questions or discussion. _ Planning and Program Development. There were no questions or discussion. EVALUATION OF PROJECT REQUESTS ANO RANKING: — CCN members made preliminary evaluation of the projects, discussed the projects, and then made final evaluation and rankings of the projects as indicated in the attached table. r MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 20, 1987 PAGE 5 DISCUSSION OF ALLOCATIONS AND BUDGETING 1988 CDBG FUNDS: CCN members chose to subtract allocations to Human Services, Disposition, and Administration, and budget the remainder to the projects discussed. Kubby suggested CCN members think about contingency either in a percentage or a dollar amount. Milkman stated the staff recommended five percent. Leshtz suggested taking the five percent out of the remaining funds. CCN budget proposals began with a full funding budget of $426,000 and a re- duced funding budget of $346,000. CCN members continue to discuss their best proposal in order to project rank. Kuhn moved that Elderly Services Agency's proposal be funded at $4,000. Leshtz seconded and the motion carried. Kuhn moved that the Housing Rehabilitation project be funded. Ruff sec- onded. Leshtz recommended the project receive a minimum of a $300,000 pending the rest of the discussion. The motion was unanimously approved with the recommendation. Leshtz moved that the Curb Ramp project be funded at $5,000. Kuhn sec- onded and the motion carried. Kuhn moved to fund the Low -Income Homeownership Assistance Program at the increased figure of $10,000. Leshtz seconded and the motion carried. Becker moved the Youth Services Facility receive full funding of $6,800. Leshtz seconded and the motion carried. Milkman stated a fourth alternative to the Benton Street Project would be to add a cut-off date of July 1 for commitment of the funding or it would be reallocated. Becker stated she fears the money won't be used for the project. Milkman stated that last year one segment of the four segment project cost $145,000 and that it would cost a total of $650,000, of which $50,000 has already been spent, to put in the storm sewer. Milkman also stated the sewer would have to be completed all at once, and if CCN awards this amount and the City Council does not fund the remaining $310,000 through the Capital Improvements Program then the project would not be started at all. Leshtz recommended $100,000 be awarded to the Benton Street Project with the contingency of an indication by July 1, 1988, that the money will be used by April 1989. If there is no indication from Public Works at that time, then the COBB funds will be reallocated. Patrick seconded and the motion carried. CCN members continued to discuss their reduced funding budget. Cooper suggested taking $100,000 from Housing Rehabilitation. Kubby asked if money should fund smaller projects and add more money to the Housing Rehabilitation Project. Leshtz suggested removing the Benton Street Culvert Project and adding the Women and Minority Businesses and the 157e(z 0 MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 20, 1987 PAGE 6 Coffelt Place Project with an additional $4,000 to the Housing Rehabilita- tion Program. Kubby stated CCN needs to fund the Benton Street Project. McCoy added the Benton Street Project will benefit more people and the money should be spent to benefit the most people. McCoy exclaimed that CDBG funds should be used for projects that would not be funded otherwise. He felt that the other projects could get funds elsewhere. Leshtz questioned if CCN needed to present a reduced case scenario. Milkman indicated it would save the expense of going through the whole public hearing procedure again. Patrick asked for clarification of position of the Benton Street Project. The Committee voted on the proposal of removing the Benton Street Project and adding the Women and Minorities Businesses, Coffelt House, and an additional $4,000 to Housing Rehabilitation. The motion failed 5-4. Hulce asked if Benton Street could be funded with the remaining funds after funding other smaller projects. Kubby indicated it could or the money could go into the contingency fund or smaller projects could be funded in full. Cooper stated she would like to see $5,000 go to the Women and Minority Businesses an the rest of the money to Benton Street. Kubby added the $5,000 to the Women and Minority businesses was important because it directly benefits people. McCoy stated it benefits only a few. Hulce agreed and added that rehabilitation would last longer because 70% of small businesses fail. Milkman added that rehabilitation benefits the whole neighborhood. Leshtz moved that $20,200 be put into housing rehabilitation. Kuhn sec- onded the motion. Hulce added if there was more money it would be a push for Benton Street. CCN voted for the proposal 6-2 with one abstaining. Kubby questioned what would be done with any other funds if the 1988 CDBG funding was between $660,000 and $560,000. She suggested if there was more funding and it was $50,000 or more, it could go to Benton Street, but if it was less it could go to contingency. Kuhn seconded the motion and it carried unanimously. ADJOURNMENT: The meeting adjourned at 5:50 p.m. Minutes submitted by Carmen Vetter. /S%0