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HomeMy WebLinkAbout1986-08-26 Bd Comm minutes7r e MINUTES IOWA CITY AIRPORT COMMISSION July 17, 1986 MEMBERS PRESENT: Tiffany, Lewis, Blum MEMBERS ABSENT: Sokol, Ashby STAFF PRESENT: Zehr, Wright GUESTS PRESENT: D. Houston, D. Pattschull, B. Gauger, E. Jones, H. Jones, J. Fowler, S. Fowler, D. Knowling, D. Hokanson, C. Lewis Tiffany called the meeting to order at 7:40 p.m. Minutes of the June 12 meeting were considered, but approval was delayed since Blum was not a member in June and a quorum of members present at the June 12 meeting is needed for approval. Zehr presented the bills for the month and explained them briefly. He noted the final payment was included for the Hansen Lind Meyer corporate hangar. The bills were approved for payment as presented. Tiffany introduced the new commissioner, Dick Blum, and then recessed the meeting for 10 minutes to await the arrival of a fourth commissioner. The meeting was reconvened at 7:55 p.m. Approval of the June minutes was post- poned until the August meeting. PUBLIC HEARING FOR LEASE OF LAND TO IOWA CITY SCHOOLS: Tiffany opened the public hearing for the ease of approximately one acre of land to the Iowa City Schools. Zehr explained the basic plan, which will allow the school system to store equipment on the land and will, in turn, provide an access road to the area from Riverside Drive, thus allowing further development of the northeast corner of the airport property. The new lease will generate triple the income currently earned by farming operations. Tiffany asked for comments from the commissioners and then the public. After further clarification, Tiffany closed the hearing and Zehr read the resolution to authorize execution of the lease. It was moved by Lewis and seconded by Blum to adopt the resolution. Tiffany, Lewis and Blum voted aye. Sokol and Ashby were absent. COMPLIANCE PROJECT: Zehr reported that offers have been sent to the nvo ve an owners, negotiations are in progress, condemnation papers are being filed, and he expects construction on the extension of Runway 6/24 to begin within 45 days. INCREASED HANGAR RENTAL.RATES: Tiffany explained the status of the situation regar ng t e FSO's recent increase in hangar rental rates, which was allowed by the commission at the June meeting pending Mr. Jone's search for cheaper insurance. Mr. Jones stated he has not been able to find less expensive insurance and described his increased costs at great length. Messrs. Fowler, Hokanson, Houston and Pattschull expressed strong opposition to the increase, indicating that Mr. Jones' higher insurance rates do not seem to justify the extent of the rent increase. They also objected to the implementation of the increase without prior notification. /3P0 -r Minutes Iowa City Airport Commission July 17, 1986 Page 2 Blum raised a question about the commission's regulatory powers over the FBO's actions. Tiffany appointed a committee, comprised of Lewis and Blum, to gather facts, obtain a legal opinion and report to the commission at the August meeting. He reminded Mr. Jones that the commission had authorized the rent increase only until August, pending Jone's search for cheaper rates and the documentation of his findings. INCREASED TIE -DOWN RATES: Similar objections to higher tie -down rental rates a so were voice . Drake Hokanson asked other wayfor the Airport to provide some eir risk. Te legallimplicationsoof such usinganharra own ntipmentt were uand at.their own idea will also be explored by the committee. ngeme CHAIRMAN'S REPORT: Tiffanny announced he and his family plan to move to a i orn a. He expects to remain in this area through December, but will i be probably be unable to complete his term as Chairman of the Commission. ireportedhat he dehr iceaitfaUsCINUT—orycommisson tothenewDirectorofTranstandAvitonintan he� Department of Transportation in Des Moines. This group is trying to find ways to generate income to the DOT for aviation activities. They are concentrating on discovering creative ways to generate use taxes in place of sales taxes, because use taxes can be designated for specific purposes. They would welcome ideas and suggestions along these lines. The meeting adjourned at 9:00 p.m. Recorder: Priscilla Wright i �t Minutes Iowa City Airport Commission July 17, 1986 Page 2 Blum raised a question about the commission's regulatory powers over the FBO's actions. Tiffany appointed a committee, comprised of Lewis and Blum, to gather facts, obtain a legal opinion and report to the commission at the August meeting. He reminded Mr. Jones that the commission had authorized the rent increase only until August, pending Jone's search for cheaper rates and the documentation of his findings. INCREASED TIE -DOWN RATES: Similar objections to higher tie -down rental rates a so were voice . Drake Hokanson asked other wayfor the Airport to provide some eir risk. Te legallimplicationsoof such usinganharra own ntipmentt were uand at.their own idea will also be explored by the committee. ngeme CHAIRMAN'S REPORT: Tiffanny announced he and his family plan to move to a i orn a. He expects to remain in this area through December, but will i be probably be unable to complete his term as Chairman of the Commission. ireportedhat he dehr iceaitfaUsCINUT—orycommisson tothenewDirectorofTranstandAvitonintan he� Department of Transportation in Des Moines. This group is trying to find ways to generate income to the DOT for aviation activities. They are concentrating on discovering creative ways to generate use taxes in place of sales taxes, because use taxes can be designated for specific purposes. They would welcome ideas and suggestions along these lines. The meeting adjourned at 9:00 p.m. Recorder: Priscilla Wright MINUTES IOWA CITY AIRPORT COMMISSION August 14, 1986 MEMBERS PRESENT: Tiffany, Lewis, Ashby, Blum MEMBER ABSENT: Sokol STAFF PRESENT: Zehr, Brown, Wright GUEST PRESENT: E. K. Jones Tiffany called the meeting to order at 7:30 p.m. The minutes of the June 12 and July 17 meetings were considered and approved. PRESENTATION OF BILLS: Zehr presented the bills for the month and exp aloe tem rre y. He proposed an expenditure of $295 to send a city fireman to Flint, Michigan, for a week of Crash/Fire/Rescue training. The members agreed with the recommendation, providing the information gained will be shared with colleagues upon the trainee's return. Zehr also presented bills applying to the FAA Compliance Project Account #3710, totaling $18,559. These included $7,534 to purchase crops now growing on the condemned farm land, and $10,250 in appraisal fees. The bills were approved for payment as presented. COMPLIANCE PROJECT: Zehr was happy to announce the city's earl lj I o e arm an needed for runway extension. A meeting with the Possession owners resulted in an agreement to purchase the current crops, in order to gain immediate access to the land and thus permit an earlier start of construction. Zehr believes earth work will begin by the end of August and should be finished by October 1. If weather permits concrete work to progress, the entire project could be finished by the end of November; otherwise the conrete will be poured in the spring. Blum noted the meeting with Attorney Meardon and Mr. and Mrs. Dane was a cooperative, constructive one, and credited them with contributing to the progress of the project. HANGAR RENTAL RATES: Blum reported on the July 31 meeting of himself, Zelir, ewes, . ones, and Attorney Brown. Inspection of the lease with the Iowa City Flying Service revealed that the Commission is not a rate - setting body, and holds no special responsibility other than to approve or disapprove rental rates. Mr. Jones revised his request, basing the need for higher rates on overall increased costs, rather than on insurance rates alone. It was acceptable and thehat t was atthenewrates he vwould ised rnot belout oftline ewithtthose in the surrounding area. Ashby moved to approve Jones' request to increase all hangar rental rates by $15.00 monthly, second by Blum, and the motion carried. Zehr requested the appointment of a committee to study the lease rental rates with the Iowa City Flying Service before they are due for renewal on January 1, 1987. Ashby and Blum will serve on the committee. 138y Minutes Iowa City Airport Commission August 14, 1987 Page 2 AIRPORT LIABILITY INSURANCE, TIE -DOWNS AND PARKING: Zehr reported he be ieves present insurance wou d cover is i ,ty ramifications of providing a separate tie -down area on the grass. A discussion of the subject led to no conclusions, and Zehr was asked to gather more information about tie - down and parking needs and preferences. AIRPORT BREAKFAST: Zehr reported plans for the Airport Breakfast i to e e on ugust 24 are similar to those of the past few years. Most of the commissioners will participate in the activities. �.. CHAIRMAN'S REPORT: Tiffany circulated a pamphlet about a National Airports ;III on erence to a held at Dallas/Fort Worth September 28 through October 1, i sponsored by Embry -Riddle Aeronautical University in cooperation with the FAA. Zehr will try to attend, and perhaps a member of the commission will also be able to go, ! There was no public information or input. The meeting adjourned at 8:40 p.m. Recorder: Priscilla Wright 1 138' =Sv�-Cci MINUTESBOARD OF ADJUSTMENTJULY 9, 1986 - 4:30 P.M.0 Y4) CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Fisher, Mask, Randall, McDonald (McDonald arrived late and did not participate in any Board decisions) MEMBERS ABSENT: Messier STAFF PRESENT: Beagle, Franklin, Moen, Van Steenhuyse CALL TO ORDER: The meeting was called to order at 4:38 p.m. Franklin introduced Monica Moen, a new member of the urban planning staff. APPROVAL OF MINUTES: Randall moved that the May 28 minutes be approved. Mask seconded the motion. The minutes were approved unanimously. Consideration of the June 11 minutes was deferred until the next meeting so that Messier could be present to vote on the approval of those minutes. SPECIAL EXCEPTION ITEMS: SE -8610. A public hearing on an application submitted by Ware -McDonald T o. to modify the front yard requirement at 828 South Dubuque Street. Beagle told the Board that the applicant' is requesting this item be de- ferred until of modifications tto the canhe next opy. meeting mso oved that that pconsider tion lete their vofwthe application be deferred until the next regular meeting; Fisher seconded. The motion passed. 3-0. SE -8616. A public hearing on an application submitted by Northgate Devel- opmenf Co. to establish a child care facility for property located at 2717 Northgate Drive. Moen presented the staff report. She said that the proposed facility will accommodate 131 children and will be licensed by the appropriate state agencies. She said that a proposal to rezone the property to CO -1 is currently before the City Council. Child care facilities are allowed in the CO -1 zone as a special exception. The applicants need both the ap- proval of Council to rezone the property as well as Board of Adjustment approval of a special exception before construction can begin. Moen said that staff recommends that the special exception be granted, with the conditions that the City Council approve the rezoning, that the site plan is amended to provide all required trees, and that the building design harmonizes with the appearance of other buildings in the development. Fisher asked if the design issue was part of the general standard consid- erations. Moen answered that while design is not generally a considera- tion of the Board, staff recommends that the building be compatible with surrounding structures so as not to diminish or impair the value of the surrounding structures, Randall asked if the designs already submitted 13 Fie -I MINUTES BOARD OF ADJUSTMENT JULY 9, 1986 - 4;30 P.M. PAGE 2 harmonize with the surrounding structures. Moen responded that this condition will ensure that the design of the child care facility will be compatible with other structures in the development. Glenn R. Siders, of 325 E. Washington Street, representing Northgate eve opment o., spoke in favor of the application. He said that while he concurred with most of the staff report, he felt that the design of the building was not in the Board's purview. Siders said that tenants in the development are bound by covenant to submit designs for any new buildings for review by the other tenants. Mask asked why the Board should. consider the design of the building before granting the special exception. Moen answered that since this is a new development, conditioning approval of the request on the design will ensure that new buildings in the development will harmonize with existing ones and will not detrimentally affect property values. Mask said that she didn't feel that such decisions are under the Board's purview. Randall asked who were the other owners in the development who would review the design. Siders answered that Northgate Development Co.; the Highlander Motel; Riepe, Buchanan, and Piper; and the operators of the proposed child care facility are the tenants who would decide on the design. Randall said that that sounded like an adequate review. Fisher asked about the lack of required trees on the proposed site plan. Siders answered that they intend to comply with the tree regulations and will submit an amended plot plan when applying :for the building permit. Mask asked if parking will be adequate for expansion. Siders answered that the parking proposed on the plan is' sufficient to accommodate 131 children. He said that the operators of the facility do not expect to begin at full capacity. No one spoke in opposition to the application. BOARD DISCUSSION: Mask said that she was satisfied with review of the design by the other tenants. She said that their review would be more complete than a review by the Board, since the Board has not seen the existing structures and have nothing with which to compare the proposal. Fisher added that as long as the proposal doesn't deter other'uses or impair property values, owner review is the best method. Randall agreed. Mask asked if the special exception should be granted with the condition that the proposed design be approved by the present owners of the corporate park. Fisher answered that it wouldn't be necessary, since the tenants are already bound by the covenant to accept review of new developments. Randall moved that SE -8616 be approved with the following conditions: A. Approval by the City Council to rezone Lot 18 CO -1; 13 ?jt- T MINUTES BOARD OF ADJUSTMENT JULY 9, 1986 - 4:30 P.M. PAGE 3 B. The plot plan be revised to comply with Section 36-73; regulating the placement of trees. Mask seconded. The motion passed, 3-0. SE -8617. A public hearing on an application submitted by Mr. James Clark to permit off-street parking for property located at 314 and 318 East Burlington Street. Beagle explained that Mr. Clark is requesting off-street parking be al- lowed associated with the redevelopment of the site. Mr. Clark proposes to construct a 62 foot by 100 foot office /apartment building providing 30 parking spaces, accessible from the alley. Fifteen spaces would be desig- nated for the office use and 15 for the use of the apartment tenants. The area for the proposed parking lot is currently being used for parking. Beagle said that the CB -10 zone allows on-site parking only as a special exception. He said that it is the intent of the CB -10 zone to encourage full development of available connercial space and that off-street parking be publicly provided on -street and in city -owned parking structures. Beagle said that staff feels that the proposed development will, in this case, be an improvement of the site and not diminish the streetscape along Burlington Street. Based upon a letter submitted by the applicant, the lot could be fully developed in the future as anticipated in the CB -10 zone. The proposal will also enhance property values of neighboring lots and ease the burden on City parking ramps. Staff recommends approval of the application upon submission of additional information regarding the parking lot surface and the protection of existing trees. Beagle also recommended that if a tree should die or otherwise be removed, that the applicants pave over the hole left by the tree. Mask asked if trees couldn't instead be replanted. Beagle said yes; the intention of the recommendation is to avoid having a large hole left in the parking lot should a tree die or be removed. Joe Holland, of 120-1/2 East Washington Street, and attorney for Mr. MR,—rose in favor of the application. He explained that the proposed building will replace two old frame structures with something newer and more aesthetically pleasing. He said that the paving surface will be of 4 -inch, poured concrete. The type of paving material is shown on the Typical Section of Tree Island plan submitted this evening. He also said that Clark would be willing to pave over any holes left by dead trees, or, if possible, he would replace the tree. He reviewed the drawing illus- trating the construction of tree "islands" to protect the trees in the parking area, with the Board. Beagle added that Clark is not required to plant or maintain trees in the CB -10 zone, and that leaving the trees is being done at Clark's behest. Fisher commented that it seems "anomalous" to him that the ordinance would attempt to keep parking lots from being built, but if they are allowed under special exceptions, there are few restrictions on how they are 13 K� MINUTES BOARD OF ADJUSTMENT JULY 9, 1986 - 4:30 P.M. PAGE 4 built. Randall asked how many parking spaces are required. Beagle an- swered that since the proposed lot is in the CB -10 zone, there are no minimums. He said that this is because parking in the CB -10 zone is otherwise provided by the City. Randall asked why, under these circum- stances, there are any restrictions at all. Beagle answered that the restrictions apply primarily to design to make sure the parking lot func- tions properly. Dorothy Darling, of 323 Highland Drive, and owner of the laundromat just east of the proposed building rose to ask if the proposed parking lot will be separated from the spaces used by her customers on her lot. Beagle answered that curb stops or a curb will be placed along the lot line when the parking area is constructed. Mask began to move approval of the application when Franklin asked if the addresses as shown in the staff report were correct. Holland said that addresses hadn't yet been assigned. Fisher suggested that the legal description of the property be used in the motion. Mask roved that SE -8617 be approved to allow off-street parking within the CB -10 zone for property located at Lot 6 and the west 40 feet of Lot 7, Block 63, Original town (also known as 314 and 318 East Burlington j Street); subject to the following conditions: A. That the project be completed as sham on the applicant's plot plan labeled 'Proposed Developaent'; - B. That existing trees in the proposed parking area be protected as shown on the applicant's illustration, 'Typical Section of Tree Island.' Randall seconded. Beagle polled the Board: The Board voted 3-0 in favor of the notion. VARIANCE ITEMS: 1. V-8602. A public hearing on an application submitted by the Iowa City ming Club to vary the base flood elevation requirements of the flood hazard overlay zone to permit the construction of a boathouse in Crandic Park. Beagle explained that the applicants were requesting deferral of this Item until the next regular meeting. He said that in the course of preparing their application, the applicants discovered that there were other sections of the ordinance with which they would have to comply. A citizen who did not identify herself, said that she lives across Rocky Shore Road from the park and had some questions about the boat- house project. Beagle referred her to Joyce Carroll in the Parks and Recreation Department. 138.E MINUTES BOARD OF ADJUSTMENT JULY 9, 1986 - 4:30 P.M. PAGE 5 2. V-8603. A public hearing on an application submitted by Plaza Centre ssociates to vary the sign regulations of the CB -10 zone to permit more than one monument sign on the property line. This item was continued from the last regular meeting. Beagle said that the appli- cants had not yet been able to come up with an alternative design for the sign so that it would meet the sign regulations. He said that the applicants were requesting further continuation of this request until the next regular meeting. Mask moved that variance item: V-8602 and V-8603 be deferred until the next regular meeting. Randall seconded. The notion passed, 3-0. BOARD OF ADJUSTMENT INFORMATION: Moen distributed the annual report for the Board of Adjustment. The Board lists decisions made by the Board in Fiscal Year 1986. She said that this report is used by the City Council, staff and members of Boards/Conmis- sions to set future goals in the following year's budgeting process. McDonald arrived at 5:40 p.m. He asked that the Board consider a lower application fee for owner -occupants who are petitioning the Board. Fisher said that the fees are set by the City Council. Franklin said that the board can make suggestions to Council when the fee structure is reviewed. McDonald said that he would make a reconnendation regarding these fees at a future meeting. Mask said that the structure of the Zoning Ordinance book makes it diffi- cult to indexed find some wayous sections thatduitnis is easier toShe findasked pecificthe sections. Beagle said that he would try to find a way to do this. The meeting adjourned at 5:50 p.m. Minutes submitted by Steve Van Steenhuyse Approved by: Peter s er, Chairman Karn Franklin, Secretary 13 P:2J S� 0) MINUTES IOWA CITY HOUSING COMMISSION AUGUST 12, 1486, 9:00 A.M. IOWA CITY PUBLIC LIBRARY MEMBERS PRESENT: Streb, Newton, Watts, Moore & Barfuss MEMBERS ABSENT: Dawson STAFF PRESENT: Barnes, Milkman & Henderson MEETING_ TO There being a quorum present, the meeting was called to order at 9:00 a.m. by Chairperson Watts. ` MINUTES: ` Minutes of the July 8, 1986, meeting were approved 4-0 on a motion by Moore, seconded by Newton. REHABILITATION PROGRAM: Barnes presented a request for an owner -occupied amended forgivable rehabili- tation loan for property located at 632 Reno Street and discussed repairs needed. Total proposed cost of repairs was $2,113.50 to be broken down as follows: 1) 90 LF of exterior French drain at $13.5O/LF - $1,215. 2) Install 3" of rock in basement floor along with hole for sump pit - $210. 3) Replace heating furnace motor - $235. 4) Replace gas valve in water heater - $89. 5) Alternate $4450/SFcre$364.50., wit Discussionor bensued arrier and Moore in edescriibedxammethod8ofsensuring dry basements. He instructed Barnes to investigate a system supplied by Rugger's and LES and recommended that Barnes seek a bid for this service. A motion was made by Moore that items 3 & 4 be approved, alternate bids be submitted for items 1 & 2 and item 5 be denied. Seconded by Newton and approved 5-0. Barnes expressed a concern that the work get done by this fall. She requested clarification on dollar amount approved and it was decided that the dollar value of the bid for items 1 & 2 plus dollar value of items 3 & 4 would be the approved amount. Milkman expressed the concern that the durability and value of the structure would be improved and that City funds already invested in this house would not be jeopardized if the basement floor were completely concrete. Moore stated that the concrete in the basement was not justified, since water vapor penetrates concrete as well as dirt. COORDINATOR'S REPORT: Section 8 Update - Henderson stated that the housing assistance payment for August 1 totalled $92,644.00 paid on 438 certificates and 10 vouchers. Sixty applications were submitted for signature. Public Housing Update Henderson stated that there had been 5 turnovers in Public Housing. PUBLIC DISCUSSION_ None There being no further business, the meeting was adjourned at 9:20 a.m. Approved: Gary Watts Chairperson 1396 I 'r W MINUTES FORMAL MEETING PLANNING 'AND ZONING COMMISSION THURSDAY, JULY 24, 1986 - 7:30 PM CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Cooper, Horowitz, Perry, Scott, Wallace MEMBERS ABSENT: Dierks , Jordan STAFF PRESENT: Franklin, Manning RECOMMENDATION TO CITY COUNCIL: 1. That the proposed rezoning request (CZ -8614) from A-1 to RS for three separate 1.9 acre parcels be found to be inconsistent with the existing Area 4 Fringe Area Policy Agreement. 2. Adoption of the amendment to the SignRegulations, Section 36-62, pro- hibiting the use of fully internally illuminated awnings. 3. Approval of S-8613, a preliminary and final subdivision plat called j Highland Heights, 45.0 acres located at the southeast corner of Highway 1 and Dingleberry Road, approximately 2.0 miles north of Iowa City. 4. That the Council defer consideration of the above subdivision request, S-8614, until the resolution of differences between the City and County regarding Area 4 of the Fringe Area Policy Agreement. 5. That any proposed Environmental Regulations as they apply to environmen- tally sensitive areas be applicable to all subdivisions, LSD's and OPOH plans. REOUEST TO THE CITY MANAGER FOR STAFF ASSISTANCE: None. CALL TO ORDER: Chairperson Scott called the meeting to order at 7:37 p.m. PUBLIC DISCUSSION: None. CONSIDERATION OF THE MINUTES OF JULY 10, 1986: Horowitz moved to approve the minutes of July 10, 1986, as received. Wallace seconded the motion. The motion carried unanimously, 5-0. ZONING ITEMS: 1. CZ -8614. Public discussion of an application submitted by Steve Bright Co rezone three separate 1.9 acre parcels in the County from A-1 to RS. 131?7 a "r Planning and Zoning July 24, 1986 Page 2 . Franklin explained the applicant is requesting the rezoning from A-1 to RS of three separate parcels located in Area 4 of the Fringe Area Policy Agreement. Area 4 is currently under discussion for a revised policy; agriculture is the current preferred use. Staff recommends that the Commission find the proposed rezoning from A-1 to RS inconsistent with the existing Area 4 policy. Wallace moved to find the rezoning request inconsistent with the exist- ing Area 4 Fringe Area Policy Agreement. Horowitz seconded the motion. Scott noted that until the policy is revised the Commission will find rezoning requests from agriculture to residential use in Area 4 incon- sistent with the Area 4 agreement. Franklin noted that the Fringe Area Policy Committee, comprised of members of the City Council and the Board of Supervisors, was looking at limited residential development in this area and that the appropriate density was being debated. The Commission approved the motion unanimously, 5-0, finding the request inconsistent. 2. Public discussion of an amendment to the Sign Regulations, Section 36-62, concerning the regulation of internally illuminated awnings. Franklin explained the proposed amendment would list full internally illuminated awnings under prohibited signs in the Sign Regulations, and. that 25% of the awning could be illuminated. This allowance is consis- tent with the 25% allowed for graphics on awnings. Reporting on the Design Review Committee's reaction to the proposed amendment, Franklin mentioned that although there was not a quorum, there was a consensus. The Committee felt illuminated awnings should be a signage option, but design review and performance standards, such as limiting the amount of illumination, controlling the scale of graphics compared to the awning, and the scale of the signage compared to the building should be part of the permit process. They felt more work should be done on the amendment, allowing fully internally illuminated awnings under certain circumstances. Horowitz asked if consideration was given, by the Committee, to awnings in historic areas. Franklin stated the Committee was mainly concerned with proportion and color relative to buildings; historic compatibility was not discussed. Perry asked if performance standards would be required if the awning were 25% illuminated. Franklin asserted that the context of their comments was a discussion of 100% illumination. Perry asked if fully illuminated awnings could exceed 15% of the building wail in square footage. Franklin answered no that only 15% of the building wall could contain signage. This would include facia, window, canopy and awning signage. 1387 'r -1 Planning and Zoning July 24, 1986 Page 3 Scott clarified for the Commission that the present ordinance allows 25% graphics on awnings which can be illuminated. He asked staff if passage of the ordinance amendment would allow illumination from 25% to 100%. Franklin responded that approval of the proposed amendment would pro- hibit illumination of more than 25 % of the awning. Franklin continued that if the Commission does not approve the amendment, the interpreta- tion could be appealed through the Board of Adjustment and on through the court system. Conversely, the Commission could also request staff to rewrite the amendment. Public Discussion: Dave Long, 2211 Nevada, Iowa City. Long expressed his interpretation that fully internally illuminated awnings without graphics should not be considered signs. The Commission would e s a ng is if they adopt the proposed amendment. He continued that the function of an awning is to protect a building entry and also windows from sun and rain. If a business can display their name on the awning, the illumination adds to their visibility and adds to the attractiveness of the business as an extension of what they have to offer. Long quoted from the latest issue of a trade magazine newsletter that back -lit (internally illumi- nated) awnings are the hottest thing for 1986. Horowitz asked Long if he had a sense from the area business people that tasteful awnings could be promoted and regulated with performance stan- dards. Long concurred. Wallace agreed that awnings protect. merchandise in windows, and asked Long if there were many businesses which do not have graphics on the awnings. Long responded that most have graphics. Wallace clarified that if they were illuminated, in his opinion, it would not constitute a sign. Long agreed. Franklin interjected that the issue of if an awning with no graphics is a sign was debated by the Zoning Code Interpretation Panel. The panel could not decide and the question has been referred to the City Manager for a decision. She added that a sign with graphics and fully Illumi- nated is considered exceeding the allowable 25%. Long asserted that a distinctive roof could be considered a sign and cited Pizza Hut's red roof. Franklin pointed out that in the current ordinance, it is stated that buildings and landscaping do not constitute signs. This language Is included since the definition of sign is very broad, a sign being anything calling attention to a building. Perry observed that even if awnings are not considered a sign, Iowa City would see more awnings, giving an impression of more signage. Scott clarified that the present interpretation does not apply to heavy canvas awnings or illumination directed downward. Scott felt the Com- mission should decide if fully internally illuminated awnings should be allowed. He added that if the Commission voted for the amendment, the question before the City Manager would be moot. 1387 Planning and Zoning July 24, 1986 Page 4 In the same trade magazine newsletter, Long noted a letter received from the City of Champaign where 100% internally illuminated awnings with graphics are allowable. The illumination is regulated under the build- ing code. Wallace moved to adopt the amendment to the Sign Regulations, Section X-62concerning the regulation prohibiting the use of internally illuminated awnings. Perry seconded the motion. Scott added that an affirmative vote would prohibit internally illumi- nated awnings. At the informal meeting, Scott was asked to voice the feelings of absent Commission members. Jordan indicated opposition to internally illumi. nated awnings. Dierks gave an indication of opposition but Scott did not feel he could assume a specific vote. Scott stated he had not received comments requesting the sign ordinance be liberalized. The Commission had spent a lot of time reviewing the sign ordinance when it was last adopted and Scott saw no reason to open the ordinance to other types of signage. He pointed out that if the Commission adopts the amendment to prohibit fully internally illuminated awnings, the use of awnings is not prohibited. Looking at the worse case scenario of the illuminated awnings, Scott would not want to see them in Iowa City. He also felt the Commission should look Craig Welt at the last formal meeting, at limitations a onmtheisize of awnings relative to the building, and felt staff should be asked to examine this issue. Ultimately, Scott felt the Commission should ask. themselves if there was an overriding public need to allow fully inter- nally illuminated awnings. Horowitz stated her intention to vote against the ordinance. She added her agreement with the recommendations from the Design Review Committee, feeling that a compromise can be met. In the bit full internally ilhainatedi awninngps, 1 ewithioHorowitz votingnotn which wouldp inhithe e negay tive. SU11111S�MS: I. S-8615. Publicdiscussion of an application submitted by Richard Dvorsky for approval of a preliminary and final subdivision plat, called Highland Heights, 45.0 acres located at the southeast corner of Highway I and Dingleberry Road, approximately 2.0 miles north of Iowa City. Franklin distributed the revised preliminary and final plat for the 45 acre tract located 1n Area 4 of the urban fringe. 42 of the acres would remain A-1, while 3 are zoned RS. The proposal would divide the prop- erty in 4 lots, 3 residential and 1 agricultural. In May of 1986, the rezoning request was brought before the Commission. It was found incon- sistent with the Area 4 Fringe Policy Agreement. The County rezoned the 1397 9 -r . - -1 Planning and Zoning July 24, 1986 Page 5 area, contrary to this agreement. The configuration of the subdivision as proposed on the plats does not conform to the boundaries of the land zoned RS. Regarding the development policy for Area 4, the RS rezoning is incon- sistent with the agreed upon policy, but the County did approve the rezoning. A City has the authority to control development in its envi- rons through review and comment on rezonings - which is a weak author- ity, or through the approval of a plat. The approval of a plat by the City is necessary to allow the subdivision. Since there is the possi- bility with any county subdivision of annexation to the City of Iowa City, the City reviews for certain standards so as not to incorporate a substandard subdivision. Franklin explained the City used to require urban standards, but with the Fringe Area Policy Agreement, the stan- dards required are dependent on the location of the subdivision and were lessened in anticipation of the County's cooperation in controlling development, Highland Heights is located far enough from the Iowa City limits to require only rural standards. The current Area 4 policy is under review, and no consensus has been reached. Staff recommended that the Commission pass this issue on to the City Council advising deferral of consideration of this application until the Area 4 Fringe Policy is revised. This position is being taken at this time since Highland Heights is the first subdivision occurring on property rezoned contrary to the Fringe Agreement. Perry asked when the development policy would be addressed by the Fringe Committee. Franklin responded the Fringe Committee members have met,. and should now discuss the policy revisions with the bodies they repre- sent. Franklin felt the action recommended by staff would be an impetus to have the Fringe Committee reconvene. Scott agreed with the staff recommendation, feeling the Commission should send their approval of the subdivision but ask that .the Council defer until the Area 4 issues are resolved. Franklin informed the Commission that at the applicant's request, this issue will go before the Council at their meeting next week. She also pointed out that all the technical deficiencies had been met. The zone boundary issue was resolved by delineating the zones on the final plat. Tom McDonald, 16 1/2 S. Clinton Street, Iowa City. As attorney for the applicant, McDonald felt the question to resolve is that of density. The applicant is requesting 3 homes on a 45 acre tract of land. What- ever happens with the Area 4 agreement , McDonald stressed that the application is not contrary to the present or any probable future pol- icy, The request is basically for a family subdivision. Perry inter- Aacted, stressing his approval of the subdivision but noting that the iming was poor in relation to the discussions taking place. Scott explained the Area 4 agreement is still valid, but once the prop- erty has been rezoned, the owner has a right to develop along the rezon- ing lines. He continued that the Commission should assert, at this 13P Planning and Zoning July 24, 1986 Page 6 stage, its concern with the County voting contrary to the agreed upon fringe policy. Scott approved of the staff recommendation to hold back this item as an impetus to invite action on the fringe agreement. Wallace asked what options would be left to the developer if the subdi- vision were denied by the City. McDonald said the applicant could either drop the plan or pursue the issue through court. Horowitz moved to approve S-8613, a preliminary and final subdivision plat called Highland Heights, 45.0 acres located at the southeast corner Of Highway 1 and Dingleberry Road, approximately 2.0 miles north of Iowa City. Wallace seconded the motion. Horowitz, in explaining her approval of the motion, stressed the element of using modified city standards. She stated her plan to follow this motion with a recommendation to City Council. Wallace admitted she had fully intended to vote against this application because of its inconsistency with the policies for Area 4. She added that it seems silly to continue to look at these applications, find them inconsistent and then have the County approve the request anyway. Perry agreed with the compromise, adding that he had no problems with the subdivision, only that it was rezoned contrary to the Commission's recommendation. Cooper stated he was also originally against the appli- cation, adding that his concern stemmed from the rezoning by the County. In regard to annexation and the standards applied to subdivisions Scott noted from the staff report: "The Highland Heights Subdivision is located at the periphery of the fringe area and the likelihood of annexing this subdivision to Iowa City is remote. Since the site is located in the vicinity of two other small scale residential developments on Dingleberry Road, the cost of providing support services to this subdivision should not be burdensome. However, if the City received a proposal for a county subdivision within Area 4 which is located closer to the corporate boundaries of Iowa City, the City could not logically approve the subdivision, given the ambiguity of the development policy in prac- tice there, without imposing full urban design standards on that subdivision." The motion to approve the subdivision carried unanimously, 5-0. Horowitz moved to recmmwnd to Council deferral of consideration of the above subdivision request, S-8614, until the differences between the City and County regarding Area 4 of the Fringe Area Policy Agreement were resolved. Perry seconded the motion. 13Py � 1 I Planning and Zoning July 24, 1986 Page 7 McDonald requested that the item not be deferred, pointing out that the City/County discussions could take years. He stated that a building be bpermit could acquired d that is athat uiltforsome time. H clients however, wished to be assured eofdthe ability to build all three houses before starting one. The motion carried unanimously, 5-0. Scott stated that he was scheduled to attend the July 29 Council meet- ing. If questions from the.Council arise, the Commission will be repre- sented. The Commission thanked the applicant for resolving the deficiencies and discrepancies between the informal meeting Monday night and the formal meeting Thursday night. OTHER BUSINESS: Discussion of environmental regulations. Franklin stressed the Commission must first decide the scope of applica- bility before developing specific ordinances. Cooper moved to sake the Environmental Regulations as they apply to environmentally sensitive areas applicable to all subdivisions, LSO's and OPOH plans. Wallace seconded the motion. Horowitz clarified that the motion pertained to only environmentally• sensitive areas relative to grading and site development plans. Entranceways to the City are not included. Franklin mentioned that the issue of entranceways to the City would need to be referred to the Commission by City Council, although the Commission does have the option of initiating it themselves. Mentioned in the motion were the areas the Regulations would apply to. Scott mentioned that the Commission discussed those areas which would be excluded: - existing platted property less than 2 acres - redevelopment in existing developed areas less than 2 acres fill in undeveloped areas - single lot developments Scott pointed out that if the OPOH ordinance were revised to include developments less than 2 acres, those developments would be covered by the environmental regulations. Perry questioned if public facilities were to follow the regulations. Franklin responded that there are no guarantees. Perry felt the Commis- sion should make a statement that the City should also be held to the regulations. Scott added that the statement should include other public entities. 1397 Planning and Zoning July 24, 1986 Page 8 The motion to delineate the applicability of the Environmental Regula- tions carried unanimously, 5-0. 2. Discussion of Work Program. Based on the informal and formal discussions, Scott stated the Commis- sion will strike/omit under Ad Hoc Tasks - "Evaluate parking require- ments for fraternities and sororities and for food preparation/delivery services." Under On-going Items, Horowitz moved to bring off the table the OPOH revisions, and raise for discussion at the August 21 meeting and for discussion and vote at the September 4 formal meeting. Wallace seconded the motion. i Scott mentioned several requests noted at the last meeting to bring this issue back to the agenda. Requests were received from Gene Kroeger of Lepic-Kroeger Realtors and from Marion Neely of Neely and Martinek, attorneys representing Dean Oakes. The motion carried unanimously, 5-0. 3. Discussion of annual report. Franklin distributed revised copies of the annual report. Perry moved to accept the revised annual report as distributed 'at this. meeting. Wallace seconded the motion. Wallace commended staff on a fine report. The motion to approve the annual report carried unanimously, 5-0. I` 4. Planning and Zoning Commission Information. Franklin announced that at the next City Council meeting on Monday night, the Council will discuss with representatives of the Commission the waiving of the parking requirements when a natural feature is in- volved. The Council had voted in favor at their first meeting. Since the Cormisslon had voted in a tie, 3-3, the issue was passed to Council as a denial. ADJOURNMENT: The meeting adjourned at 9:42 p.m. Minutes submitted by Linda Manning. Approved by L4zt 5ally inerks, Secretary 1377 bl I T I r,00 MINUTES FORMAL MEETING ' ^ ` �• PLANNING AND ZONING COMMISSION" THURSDAY, AUGUST 7, 1986 - 7:30 PM CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Cooper, Dierks, Jordan, Wallace I MEMBERS ABSENT: Horowitz, Perry, Scott j STAFF PRESENT: Beagle, Boyle, Moen, Manning RECOMMENDATION TO CITY COUNCIL 1. Approval of S-8616, an application submitted by Millard Warehouse for the preliminary and final Large Scale Non -Residential Development (LSNRD) Plan for Phase V and the preliminary LSNRD plan for Phases VI through IX. I REQUEST TO THE CITY MANAGER FOR STAFF ASSISTANCE: None. CALL TO ORDER: Chairperson Jordan called the meeting to order at 7:34 p.m. j PUBLIC DISCUSSION: I • None. CONSIDERATION OF THE MINUTES OF JULY 14, 1986: The minutes were deferred since only two commission members present had at- tended the meeting. ZONING ITEMS: I. 1, rprvactrt0 William Dull to ezonepopertylocated at 19 EnsStreefomRNC-2to CO -1. Beagle explained that the applicant is seeking to rezone the property from illegaltuse Oin the lRNC-20izoneze ti.e 0 ct rishoffic s are aeoffice,establsment of his mdical permitted use in the CO -1 zone. . Located at the end of Iowa Avenue on Evans Street, the property is part of the Woodlawn Historic District. The district is mostly single-family except for gull's office and a multifamily unit across the street. The 1983 Comprehensive Plan Update identifies this area for medium density residential use, at a development density of 16-24 dwelling units per acre. The Inner City Area Study of the Comprehensive Plan delineates areas for Mixed Use and Commercial Development, which 'i viewed as transitional areas between high density residential neighborhoods and strictly commercial uses." This site does not meet this criteria. 13?7 Planning and Zoning Commission August 7, 1986 Page 2 Beagle continued, adding that a change to CO -1 zoning for this particular - property would threaten the integrity of the neighborhood and would con- stitute illegal spot zoning, The RNC -20 zone was established to protect the residential neighborhoods, and the zoning should be retained. Beagle should emphasized whathother usesowoulduld thenebenpermittedpbesides Dr. to they present use of the property. Du Staff finds the rezoning proposal to be contrary to the Comprehensive Plan Update, and incompatible with the residential character of this area and surrounding land use patterns which could threaten the stability of the neighborhood. Staff recommends denial. Public Discussion: Bob Downer, 122 S. Linn, Iowa City. As the attorney representing Dr. Dull, Downer provided the Commission with background information beginning in 1982 when Dull acquired the property at 19 Evans Street. It was pur- zoning chased t with thath timet(R3A)n allowed. of estblDull ishinwas required a medical hyactice the Citwhich the y to meet the parking requirements, the tree ordinance and also widen external doorways to make the structure handicapped accessible. He did make an application for a Certificate of Occupancy but needed to rectify the deficiencies before it could be issued. Dr. Dull had contested the changes required. In December of 1982 the RNC -20 zoning took effect. Dull was not aware of i in this at the time, especially since City staff continued to work with him resolving was procedural hp oblemse which uinhibntil iitedhDull of lfrom obtaining the 3. Downer dCthat it ertifi- cate structures is aattractivelye restored tCommission he that the the neighborhood. It has been used as an example of historic preservation. Downer emphasized that he and his client were receptive to other proposals such as modifying the RNC -20 zone to permit small, restricted medical ! offices. He felt restrictions and limitations would include only improve- ment to the exterior of the structure. i Positive comments have been received from neighbors. He added that the bulk of neighbors on Woodlawn have signed a statement supporting the continued use of Dull's office. A positive note had also been received from a Historic Preservation Commission member. Dierks asked if the improvements required for the Certificate of Occupancy had been made. Dull responded that they had not been made due to all of the legal problems. Regarding parking, Wallace questioned Dull on the number of spaces he knoweexactlyshowOmanyull fwereelt irequiredefornthewRNC-20ou oor theok at iCO-1 zones. t. He did not added that those presently by the creek are temporary. Downer felt thHe at seven spaces could be accommodated. 1387 Planning and Zoning Commission August 1, 1986 Page 3 Beagle interjected that the Parking Regulations do not allow parking that backs out into the street, therefore the two in front of the structure are not legal. He added that a Special Exception is needed to allow parking spaces within 30 feet of a creek bank. Beagle mentioned that 8 spaces are currently required. A memorandum from the Historic Preservation Commission was distributed. Moen said the memo reflected the Commission's support of Dull's office at 19 Evans Street, based on their interest to promote the preservation and the integrity of older, historic structures in the area. Lea VanderVelde, 947 Iowa Avenue, stated her support for the continued use by Dr. Dull, although she opposed spot zoning. When Dull first moved in, she was skeptical, but has since found his office to be a compatible use. VanderVelde instead offered general amendments to the RNC -20 zone that would allow, by Special Exception, small doctor's offices: 1. Board of Adjustment could grant a Special Exception if the applicant would preserve/ restore the present structure. 2. Restrict the scale of activity (i.e. the number of doctors) 3. Invoke a spacing requirement (i.e. only one doctor's office on a block, etc...) VanderVelde again stressed her awareness that the office began as an i illegal use but that the neighborhood has found it compatible. Margaret Nowysz, 1025 River Street, Iowa City. As one of the College Hill area activists, Nowysz explained that the intent of the RNC -20 zone was 'to j preserve the neighborhood, restricting the uses to low traffic uses. She stated her agreement with VanderVelde's amendments. A concern she voiced was that future uses should be reviewed by the Board of Adjustment since itcouldbe possible that the structure could be altered. only coskedmnent was that they should felt about trbe4visiblehfromntheppublicoright5 of -way. Having also worked with the drafting of the RNC -20 zoning, Jordan was concerned that someone else could come in and change the use and the structure. Dull interjected that historically the structure was originally a doctor's office. Downer mentioned that the handicapped ramp would extend off the house in the rear into the parking lot. Jordan announced that it is customary to hold two public meetings on zonithisnitem. Boylece three mentionedmtheers 45-dayeabsentlimitationeperiodsted feral of would berup on August 28. 1387 Planning and Zoning Commission August 7, 1986 Page 4 Wallace asked Boyle if he had seen the proposed amendments. Boyle re- sponded that the first time was that night. He added that if the Commis. sion is wanting to pursue other remedies, those should be pursued before carrying out the court order against Dr. Dull. Downer agreed with this plan. Dierks moved to defer action on item Z-8605 until the next formal meeting, August 21, 1986. Wallace seconded the motion. The motion carried, 3-1 with Cooper voting in the negative. DEVELOPMENT ITEMS: 1. 5-8616. Public discussion of an application submitted by Millard Ware- ofi use, 2710 Highway 6 East, for approval of a preliminary and final Large Scale Non -Residential Development (LSNRD) Plan for Phase V of Millard Warehouse and for the preliminary LSNRD plan for Phases VI through IX. Moen explained that the applicant established a warehouse at this location in 1983 and that expansions to the original facility have occurred in phases since that time. With this request, the applicant is seeking preliminary and final LSNRD plan approval of Phase V and preliminary LSNRD approval of Phases VI through IX. According to the recently revised LSNRD regulations, approval of the final LSNRD for Phases VI through IX could be achieved administratively provided the final plan for Phases VI through IX do not deviate from the parameters of the preliminary plan presently under consideration. All deficiencies and discrepancies identi- fied in the staff report have been resolved satisfactorily. Wallace moved to grant approval of 5-8616 an application submitted by Millard Warehouse for the preliminary and final LSNRO plan of Phase V and the preliminary LSNRD plan of Phases VI through IX. Cooper seconded the motion. The motion carried unanimously, 4-0. PLANNING AND ZONING COMMISSION INFORMATION: Moen reminded the Commission of discussion at the informal meeting regarding allowing small animal clinics in the CC -2 zone. Moen asked the Commission if it would want staff assistance to explore this issue. There was a consensus by the Commission not to request further study of this issue by staff. ADJOURNMENT; The meeting adjourned at 8:25 p.m. Minutes submitted by Linda Manning. Approved by: Sandy Dierks, Secretary 13 87 I I 3b��1 PRELIPiRMARY MINUTES (INFORMAL - NO QUORUM) Subject to Approval DESIGN REVIEW COMMITTEE THURSDAY, JULY 24, 1986 - 4:00 PM IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Eckholt, Haupert, Nagle, Novick, Sinek MEMBERS ABSENT: Alexander, Amert, Seiberling, Sumnerwill, Welt STAFF PRESENT: Cain, Franklin, Ramsdell OTHERS PRESENT: Dave Long, Dave Long Protective Products; Barb Waters, OTA representative CALL TO ORDER Chairperson Eckholdt began the meeting at 4:08 PM. APPROVAL OF MINUTES Approval of the minutes of the June 19, 1986 meeting was deferred due to the absence of a quorum. DISCUSSION OF THE USE OF INTERNALLY ILLUMINATED AWNINGS IN THE DOWNTOWN Franklin explained that the Planning and Zoning Commission was considering an amendment to the Zoning Ordinance sign regulations which would prohibit the use of fully illuminated awnings. She stated that the ordinance would still permit the use of internally illuminated awnings on which the illuminated* portion did not exceed 25% of the awning surface. Dave Long of Dave Long Protective Products presented a slide show to demonstrate the appearance of a variety of types of illuminated awnings. Long explained that the illumina- tion was accomplished by use of a translucent fabric through which the light was transmitted from sources under the awning canopy. He said that, conse- quently, the translucency of the fabric as well as the wattage of the light sources could alter the appearance of the awning. Franklin noted that awnings which were made of opaque fabric or which were illuminated externally would not be affected by the amendment under consideration. Eckholt stated that he had seen many awnings of the type being discussed and that they could be attractive- For that reason, he felt reluctant to support a strict prohibition of fully illuminated awnings. Sinek agreed, adding that the appearance of the awning depended upon the intensity of the light source as well as the fabric from which it was made. Long showed some fabric sam- ples to the Committee members. Novick commented that an illuminated awning in combination with lights coning from windows could cause a very unattractive appearance, but she added that, with adherence to proper guidelines, a fully illuminated awning could be acceptable. It was the general feeling of the Committee that a strict prohi- bition of fully illuminated awnings may not be necessary, but it was agreed that'there should be regulations controlling their use, 139? I id Design Review Committee July 24, 1986 Page 2 Franklin mentioned that the Chamber of Commerce had suggested setting regula- tions on the foot candles which would project from the awning since this would be a relatively easy thing to measure. Novick expressed her concern with the appearance of a building which had light coning from a variety of sources both inside and outside and questioned if it would be possible to somehow designate the size of the awning in proportion to the size of the building. Cain asked if there was currently regulation of awning size and Franklin responded that in the Building Code there were regulations controlling the projection of an awning into a right-of-way, but that there were none that controlled size in relation to the building. Franklin explained that the Building Code was one source of regulations for awnings and that the sign ordinance was another. She said that presently the Planning and Zoning Commission was considering illuminated awnings as a signage option. She said that input from the ORC would be relayed to the PBZ Commission which could act on the proposed amendment, defer it, or simply not consider it. Franklin clarified that the amendment called for a prohibition of internally illumi- nated awnings made of translucent fabric in which more than 25% of the awning facade was illuminated. The members were polled for their opinions on the matter. Novick stated that it was not necessary to prohibit the illuminated awnings, but indicated that regulations for their use would be needed especially in the CB -2 and CB -10 zones. Sinek also felt that the use of such awnings should be allowed though he was uncertain as to what extent. Nagle did not see any reason to elimi- nate the use of fully illuminated awnings though he agreed that the issue needed to be studied. Haupert commented that an awning which exceeded the 25% area limit for illumination could be tastefully done whereas others within the 25% area limit may not be acceptable. He pointed out that the regulation of such awnings would require a case by case evaluation and a lot of monitoring. Novick said that Craig Welt had seen the slide presentation before and had given her permission to state that his opinion on the matter was to be flexible in regulating the use of the awnings, but that the propor- tion of the awning size to building size and the proportion of the illumi- nated area of awning to the total area of the awning were two important factors to regulate. Barb Waters, the OTA representative, expressed her reluctance to overregulate but was concerned that, given the small downtown area awnings of different colors could clash and lead to an overall unat- tractive appearance. She added that regulating the use of the awnings could become complicated and that she favored the 25% area limit for illumination because there would be less possibility of a distasteful appearance. Franklin said that she would communicate the Committee's apparent consensus to permit fully illuminated awnings as a signage option and their concerns regarding the amount of light projected through the awning and the size of the awning in relationship to the building to the Planning and Zoning Commis- sion. 13 V8' �r" 1 �I Design Review Committee July 24, 1986 Page 3 DISCUSSION OF DESIGN REVIEW CODE RECOMMENDATIONS Cain pointed out that a synopsis of a draft ordinance (written in 1977) was contained in the memo which had been distributed and that a copy of the full text was available for review by members. It was decided that, since there was not a quorum present, discussion of this topic be deferred until the August meeting. GENERAL DISCUSSION The public image of the Design Review Committee in the City was discussed, especially in reference to letters and articles which had been published in the newspaper. It was agreed that misconceptions about the Committee and its activities were rampant and that it would be beneficial to the Committee's image to write a letter to the editor of the Iowa City Press Citizen which outlined the positive aspects of the downtown and the role of the DRC in the development of these aspects. Eckholt said that he would draft a letter for the review of other members. Cain distributed the draft annual report of DRC accomplishments in FY86 and requested that Committee members read the report and relay comments or cor- rections to her by Monday, July 28. She also asked for opinions on a stan- dard meeting time; those present decided to schedule meetings for Thursdays at 4:00 PM. The next meeting was planned for August 28. Cain also mentioned that the two different types of lanterns being considered for lighting City Plaza would soon be installed and that ORC members would be asked to review the effects of the lighting with the technician. ADJOURNMENT Eckholt declared the meeting adjourned at 5:10 p.m. Minutes submitted by Lee Ramsdell. 13 ?P T 40) MINUTES COMMITTEE ON COMMUNITY NEEDS TUESDAY, JULY 15, 1986 - 3:30 P.M. IOWA CITY PUBLIC LIBRARY, ROOM B MEMBERS PRESENT: Cooper, Kubby, Kuhn, Leshtz, McCoy, Parden, Patrick, Snider MEMBERS ABSENT: Becker, Lauria STAFF PRESENT: Milkman, Nugent, Rockwell, Tworek OTHERS PRESENT: None RECOMMENDATIONS TO THE CITY COUNCIL: I 1. CCN recommends that the position of Human Services Coordinator be made a full-time position and funded by CDBG funds this year. However, the Position should be funded in the future by a more stable funding source. CALL TO ORDER: Chairperson Kubby called the meeting to order at 3:35 p.m. INTRODUCTIONS: Nugent introduced Melody Rockwell to the Committee. Rockwell will take over Monica Noen's job as COBB staff person. Members may contact her at 356-5251. APPROVAL OF MINUTES: Parden moved to approve the CCN minutes of the June 10, 1986, meeting. Snider seconded. The motion passed unanimously. PUBLIC/MEMBER DISCUSSION: None. DISCUSSION OF CCN RECOMMENDATIONS TO CITY COUNCIL: Nugent reviewed the memo dated July 10, 1986, concerning CCN reconnenda- tions to the City Council. City Council will vote on the 1986 CDBG Budget Amendment on July 15, de i Milkman stated that the Human Services Coor- dinator position was made into a full-time position. The County initially agreed to fund 51500, Discussion focused on funding the full-time posi- tion almost entirely with CDBG funds. It was moved by Parden to recommend to the City Council to fund the full-time Human Services Coordinator Position with CDBG funds this year. However, the following stipulations included were: 1. Funding the salaried positions with CDBG funds is an exception to the policy. 13�q Minutes Committee on Community Needs Tuesday, July 15, 1986 b- 3:30 P.M. Page 2 2. Supporting a continuing project with CDBG funds is also an exception to policy since CCN generally recommends funding for pilot projects.. 3. It would take a larger percentage of Public Service Funds. 4. The position should be funded with a stable source of funds. Leshtz seconded. The recommendation passed unanimously. Milkman announced President Reagan's recent release of the $500 million deferred CongressmenBG funds. thanking thembbforsuvotingdinhat favorNofetheswrite releasetoftheir CDBG funds. Milkman reported that the rental rehabilitation funds were to be cut in half this year and that $33,000 was available for Iowa City. The landlord pays 50% of the rehabilitation costs while the Program fund pays the other 50% with a limit of $5,000 per unit. Rents are required to be at or below HUD's fair market rents. It was moved by Leshtz to make a formal courtesy approval of the seconded theonand Rehabilitation Program application for 1986. Parden QUARTERLY REPORTS: Kubby stated that final evaluation reports need to be done in order to know what to expect for the next year. not,00eBenaKuhn id Bank drivers were gill's The property esaY,adFids the Crisis Center was too high. A review appraisal is currently being conducted on the proposed location at 322 E. First Street, Iowa City. Hendicere: Cooper spoke to Ann Riley who stated that the funding for the ramp s ould be in soon. There was a discussion on what was covered by the insurance on the van. It will cost extra to include more than one driver on the insurance. They are considering returning CDBG money designated for purchase of a van. Kubby stated that they could areand meintefor the csame project when the agency can afford to pay insurance for a van. Synthesis Studio Isproreent (UAY): Patrick stated that the equipment was se up an ria y o use. here needs to be a two week training session on th can use it. Jim Swaimed that the use fhadewrittean an invitation efore the to attend the ape nt n house (inent tpacket) located at 311 North Linn. 1V9 Hinutes Committee on Community Needs Tuesday, July 15, 1986 b- 3:30 P.M. Page 3 Goodwill Industries Renovation: Becker was absent and unable to report. Nugent stated that Burger Construction was ahead of schedule and within budget. The building is being made more serviceable to customers. One problem noted is the large asbestos wrapping on the water pipes. Someone certified in asbestos removal needs to remove it. CCN ANNUAL REPORT: The CCN annual report is due on August 8, 1986. Kubby wrote up a draft to be reviewed. Several projects will be added to the list under Projects Completed. Nugent stated a correction under Performance Reports. The date should read 1985 instead of 1984. Kubby suggested a new category to be added entitled: "Projects in which funds were reverted" to include Miller/Orchard Parkland Acquisition and Congregate Housing Development. ADJOURNMENT: Cooper moved that the meeting be adjourned. Chairperson Kubby pronounced the meeting adjourned by acclamation at 4:35 p.m. Minutes submitted by Cheryl Tworek. 13F9 i