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HomeMy WebLinkAbout1987-11-17 Resolution.o b RESOLUTION NO. 87.285 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT BETWEEN JOHNSON COUNTY, IOWA, AND IOWA CITY, IOWA, AMENDING THE DEVELOPMENT STANDARDS FOR SUBDIVISIONS WITHIN THE JURISDICTION OF THE JOHNSON COUNTY/IOWA CITY FRINGE AREA POLICY AGREEMENT. WHEREAS, in December, 1983, pursuant to Resolution 83-404, the City Coun- C" of Iowa City entered into an agreement with the Board of Supervisors of Johnson County under authority of Chapter 28E of the Code of Iowa which sets forth development policies for the two-mile extraterritorial juris- diction of Iowa City; and WHEREAS, said agreement provides for amendments as necessary; and WHEREAS, the City and the County have mutually agreed that the development standards for subdivisions within the fringe area should be directly related to the anticipated annexation of any portion of the fringe area. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY THAT: I. The Mayor is authorized and directed to sign and the City Clerk to attest the attached amendment to the Fringe Area Policy Agreement between Johnson County and Iowa City, establishing a the standards used for the design of roads in subdivisp underwhereby Jurisdiction of said agreement shall relate to the potential annexa- tion of the subdivision to Iowa City. 2. The City Clerk is directed to cause the Amendment to be recorded and filed with the Secreta 28E. ry of State, as required under Code Chapter It was moved by McDonald and seconded by Zuber tion be adopted, and upon ro call there were: —� the Resolu- AYES: NAYS: ABSENT: X X X X X X Passed and approved this 17th day of Novembe_, 1987. fAYO ATTEST: - L1R LLtI"""� X AMBRISCO BAKER COURTNEY DICKSON MCOONALD STRAIT ZUBER FRI ICY BETWEEN JOHNSON COUNT YNG AREA POLND I WA AGEEMENT E IOWA - AMENDMENT III This Agreement is entered into pursuant to Chapter 28E of the Code of Iowa by and between Johnson County, Iowa, a municipal corporation, and the City Of Iowa City, Iowa, a municipal corporation, to -wit: WHEREAS, the County and the City adopted an agreement in December, 1983 to guide the development of land within the two-mile extraterritorial diction of Iowa City; and juris- WHEREAS, that agreement provided for the periodic review and amendment of the agreement; and WHEREAS, the City and the County have mutually agreed that the development standards for subdivisions within the fringe area should be directly related to the anticipated annexation of any portion of the fringe area. NOW, THEREFORE, the parties hereto, do agree for themselves and respective successors to the following amended policy; their DESIGNDESIGN-: For all areas, the following design standards shall a supersede any previously stated street standards under the tion" sections of the Area Policies, e " and shall 'Implements- + Level I. Full City street standards shall be applied to areas which have urban �cross�section or (with annexation (less than co construction five full concrete 28 � feet wide for local streets and )• This means an phone and electric utility service lines shallobeeundergr unds � All tele- phone Level 2, A minimum rural development standard for streets shall apply oil se areas for future potential annexation (5-10 years rural cross-section with a three inch compacted stone base and chpseal surface 22 feet wide, )• This entails a I Level 3. Present County local street improvement standards shall apply a Y. Depending u o er areas within the two-mile fringe of Iowa Cit ngupon the of to standard numbers three sine enth s� of crushed�rockes t eitherbe s erved 20 or 24hfeetuwidet County This amendment to the Agreement shall be filed with Secretary of the State Iowa, and with the Johnson 288E, Code of Iowa, County Recorder in compliance with Chapter o• a 060 z Dated this 19th day of November , 1987. JOHNSON COUNTY / By: X$V-- G+,✓�� hair an, board If Supervisors ATTEST aun y u itor p q1� IOWA CITY s. layor, ity o owa rty ATTEST: er �> .V' Ra:.oind & Approved Ely Th., 6n,ai -Ds a mant /� 30 o• n �Y FRINGE AREA POLICY AGREEMENT BETWEEN JOHNSON COUNTY, IOWA, AND IOWA CITY, IOWA - AMENDMENT III This Agreement is entered into pursuant to Chapter 28E of the Code of Iowa by and between Johnson County, Iowa, a municipal corporation, and the City of Iowa City, Iowa, a municipal corporation, to -wit: WHEREAS, the CV and the City adopted an greement in December, 1983 to guide the devt of land within the tv -mile extraterritorial juris dictio?�\Iow; and WHEREAS, that`ent provided for th periodic review and amendment of the agreement;WHEREAS, the Cd the County hav mutually agreed that the development standards forvisions within the fringe area should be directly related to the' ated annexation of any portion of the fringe area. NOW, THEREFORpa ties he eto, do agree for themselves and their respective sucs to he fo lowing amended policy: DESIGN STANDAR For all areas, the foil Wing design standards shall apply and shall supersede any previousl state standards under the "Implementation" sections of the Area Pol cies. Level 1. Full City s eet standard shall be applied to areas which have i'�iate potential f r annexation (1 ss than five years). This means an urban cross-section with street const uction of full depth concrete 28 feet wide for local streets and 31 feet or collector streets. All tele- phone and electric utility service lines all be underground. Level 2. A min' um rural development stand4d for streets shall apply to ti�reas for future potential annexation -10 years). This entails a rural cross -se tion with a three inch compact d stone base and chipseal surface 22 fe t wide. Level 3. Pr sent County local street improvement s andards shall apply to all other reas within the two-mile fringe of Iow City. The current County sta dard is three inches of crushed rock 22 fee wide. This amepdment to the Agreement shall be filed with Secretary of the State of Iowa,/ and with the Johnson County Recorder in compliance with Chapter 28E, Code of Iowa. .1. s N pit O, �05� X441 N 1 ` SI:CI:1"r1 \1LY Ow 8'11xi' : S7br9'milouRr: Sq'xri: or lost% 11 [.,.s lieru wv 60:1111 ALAI\TE BA-Xl'rR 616-281.-6804 SBORITTARY O@ STATH December 16, 1987 Marian K. Karr, CMC City Clerk 410 E. Washington St. Iowa City, IA 52240 RE: Amendment to the Johnson County/Iowa City Fringe Area Policy Agreement. Dear Ms. Karr: We have received the above described agreement, which you submitted to this office for filing, pursuant to the provisions of Chapter 28E, 1987 Code of Iowa. You may consider the same filed as of December 16, 1987. EB/kl Cordially, a, ai�ne�e xter Secretary of State T o R � I ' i_C 17 1987 MARIAN K. KARR CITY CLERK (3) A030 .o• e RESOLUTION NO. 87-286 RESOLUTION AUTHORIZING FILING OF A COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM STATEMENT FOR 1988 UNDER THE HOUSING AND COM14UNITY DEVELOPMENT ACT OF 1974, AS AMENDED, INCLUDING ALL UNDERSTANDINGS AND ASSURANCES CONTAINED THEREIN AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED CHIEF EXECUTIVE OFFICER FOR THE GRANT. WHEREAS, the City of Iowa City, Iowa, is an eligible unit of general local govern- ment authorized to file a Program Statement under the Housing and Community Devel- opment Act of 1974, as amended; and WHEREAS, the 1988 Community Development Block Grant Program Statement has been developed so as to give maximum feasible priority to activities which will benefit low and moderate income persons and aid in the prevention or elimination of slums and blight; and WHEREAS, the City of Iowa City, Iowa, has provided the residents of the community with opportunities to comment on the Program Statement; and WHEREAS, the City Council of Iowa City, Iowa, believes that the public interest will be served by filing said Program Statement with the United States Government. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the City Manager of Iowa City be and is hereby: 1. Directed to file with the U.S. Department of Housing and Urban Development a Program Statement for 1988 Community Development Block Grant (CDBG) funds under the Housing and Community Development Act of 1974, as amended, to in- clude those projects which are listed on the exhibit attached hereto; and 2. Authorized and directed to provide the necessary understandings and assurances required by the Department of Housing and Urban Development in connection with said Program Statement; and 3. Designated as the Chief Executive Officer to act in connection with the Pro- gram Statement and to provide additional information as may be required. It was moved by McDonald Resolution be adop e , an u on ro and seconded by Zubcr the P ca there were; AYES: NAYS: ABSENT: X X Ambrisco X Baker Courtney X X Dickson X McDonald X Strait Zuber Passed and approved this l7th da of Y November 1987 4A OR ATTEST: AFI��CLERK ';hv Sk ;ii%• 44 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM BUDGET SUMMARY - 1988 PROGRAM YEAR (I1-17-87) EXPENDITURES I• Subrecipient Activities Low Income Home Ownership Assistance I1. Disposition 810,000 DtsP— os—� of Parcels in the Redevelopment Area III. Public Works and Facilities 3,000 en on ree orm ratnage Project 245,000 IV. Public Services { TIT o geodes V. Rehabilitation 90,000 Housing Rea tlitation Small Repair Program for Low Income Elderly and Handicapped 300,000 Youth Services Facility Exterior Renovation 4,000 VI. Removal of Barriers to the Handica 6,800 ed {; Curb Ramp Installation ` VII. General Administration 5,000 Program mtntstratton t Planning and Program Development 100,000 Contingency 8,000 TOTAL 33,200 SOURCES OF FUNDS $805,000 1988 COBG Entitlement (expected) 1987 CDBG Carryover and Income $600,000 1987 Benton Creek Drainage Project Carryover 60,000 TOTAL 145,000 ;605,000 /I " IOWA CITY 1988 Department of Planning & Program Development 7n /� CDBG PROGRAM STATEMENT /`% FEDERAL ASSISTANCE 2 APP A V U No L YES, THIS NOTICE OF INTE /PREAPp TION/APPLICATION WAS MADE AVAILABLE TO THE STATE D(ERVE ORDER 17372 PROCESS FOR REVIEW ON: DATE b. NO, PROGRAM IS NOT COVERED BY E.O. 17372 191 OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW ❑ APP CAn IDEM t. TYPE OF ❑ NOTICE OF INTENT (OPTIONAL) SUBMISSION !Mart ay. ❑ PREAPPL1rdTIoN PIER yrtprnr,bw APPLICATION NUMBER rE FIER Ymr .14 day Nora To Be AMION1P 87 12 Ol BYSTATE AL Year manrA day w A. LEGAL APPLICANT/RECIPIENT ApPtim N m, City of Iowa C City 5. EMPLOYER IDENTIFICATION NUMBER (EIN) 42-600-4805 b. or0MM,1arlum Civic Center C. Sb..UP.O. eoa 410 East Washington St. °pha arnY Iowa City e.0owy Johnson GRAM L NUMBER 114 I r 1 211 181 1: sMR. Iowa a zip code. 52240 (Fano CFDA) MULTIPLE ❑ L Cooled Permo(Nam, Stephen J. Atkins b. mW dT,lpioa, No) (319) 356-5010 CDBG Metro Entitlement_ 7. TREE OF APPLICANTS PROJECT 01-4e,eecpon N d 1h[ A1rm b P -W9 [ u -WY deecpeon of dr 8. TYPE OF APPLICANT/RECIPIENT pIjeot) F..r. K.o�s,^Frrermoro�.w waw 1988 CDBG Metro Entitlement Program��'cr~.yy r..a r_ea,m, ora Errs Wmpnarr k,,, ULOCAL PNWEGT IMPACT (Maine o/riti¢ carom arr! 10. ESTIMATED NUMBI City OF PERSONS BENEFI7 50,508 ROPOSED FUNDING 13. CONGRESSIONAL DISTRICTS OF: f 600,000.00 L APPUC-419 IL PROJECT .00 Third (Iowa) Third (Iowa) 00 15PROJECT START PROJECT .00 DTE Yrr m to dor DURATION •. OTHER 205 000.60 1° 88 O1 Ol 12 AAn 10. DATE WE TO yes, moe'k day I. row f 805,000.00 FEDERALAGENCYW 7° 87 12 01 19. FEDERAL AGENCY TO RECEIVE REQUEST Department of Housing and Urbal L ORGANIZATIONAL UNIT BF APPgOPRIATE) 0. ADMINISTRATIVE CONTACT BI Office of the Manager Roger Massey C ADDRESS Braiker/Brandeis Building, 210 South 16th St. Omaha, Nebraska 68102 11. TYPE OF ASSISTANCE a -err uNr c� Fwaraw L /TUU Imr,Id 14. TYPE OF APPLICATION E+rrrrpApmrr 4nn 17. 1YPE OF dNNOE lys /k r I41 r4aa.r,� � rfir RNrrtyl: EmaA p•N.rryr) NA 21. REMARKS ADDED THE APPLICANT i' CERTIFIES THAT► To 0* beset deV On Wip'eUon, end belle!, w bIw 1=1 coned drOon K b[s been 64 affaaw by dr 0uwri N bodf Of IIT App°rm IUM dr App°om LOB cdrply"0 @0111 e0d •[[I•[rIU[ K aw "saw" Is Approved. A V U No L YES, THIS NOTICE OF INTE /PREAPp TION/APPLICATION WAS MADE AVAILABLE TO THE STATE D(ERVE ORDER 17372 PROCESS FOR REVIEW ON: DATE b. NO, PROGRAM IS NOT COVERED BY E.O. 17372 191 OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW ❑ 23. L TYPED NAME AND TITLE b. SIGNATURE ING RCEERRRTII Stephen J. Atkins SENTATIVE Cit M ------ 24. APPLICA• Year mmih day 25. FEDERAL APPUGnON IDENTIFIGTI NUMBER EDERA G IDENTIFICATION RECEIVED tp 27. ACTION TAKEN 28. FUNDING O • AWARDED Ymr mwrA day STARTING Ymr monrA datr O b. REJECTED 20. ICTION DATE► 1B DATE Ip O G RETURNED FOR L FEDERAL f •00 31. CONTACT FORADDITIONAL INFORMA• 72. Ymr mooch dor, I AMENDMENT b. APPLICANT TION (Nom, and ofph.. numbr) O d. RETURNED FOR •00 ENDING DATE E.O. 12372 SUBMISSION C STATE IB .00 APPLICANT TO o. LOCAL 33. REMARKS ADDED q SBY TATE 00. DEFERRED e. OTHER ,00 OI. WITHDRAWN 1. TOTAL $ ,00 ❑ Yes ❑ No ISN 75N0-01•DOBA162 e241m IS NOT USABLE V wn+, rrr 1AUL 1 (Rev. 4-04) fYrcnA.r,' Dr 0.11:Omr/ar 1.101(*% SECTION IV—REM.ARI:S lflnra rel+rsnca rnrpruw inm nvmD&, lrun Srcf,ma b I/ or ///,It sppliuWi) Section I. 12-e - Other funds include carryover and program income from 1987 CCBG entitlement programs. STANDARD FORM ♦21FAOE 2 (REV, 4.e4) ,o• r COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 1988 METRO ENTITLEMENT PROGRAM STATEMENT Approved and Submitted by: THE CITY OF IOWA CITY. IOWA, CITY COUNCIL William Ambrisco, Mayor John McDonald Larry Baker Darrel Courtney Kate Dickson George Strait 7 Ernest Zuber COMMITTEE ON COMMUNITY NEEDS aren u y, airperson Ruth Becker Jim McCoy Grace Cooper Roberta Patrick Agnes Kuhn Anne Rawland Davis Leshtz Keith Ruff Al Hulce Maris Snider CITY MANAGER Stephen'JAtkins DIRECTOR OF PLANNING AND PROGRAM DEVELOPMENT f Donald Schmeiser CDBG ADMINISTRATION Marianne Mi man, TRY Program Coordinator Pam Barnes Mary Nugent Melody Rockwell Phyllis Kilpatrick i Community Development Block Grant Division Department of Planning and Program Development City of Iowa City, Iowa .o• RESOLUTION NO. 87-286 RESOLUTION AUTHORIZING FILING OF A COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM STATEMENT FOR 1988 UNDER THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS AMENDED, INCLUDING ALL UNDERSTANDINGS AND ASSURANCES CONTAINED THEREIN AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED CHIEF EXECUTIVE OFFICER FOR THE GRANT. WHEREAS, the City of Iowa City, Iowa, is an eligible unit of general local govern- ment authorized to file a Program Statement under the Housing and Community Devel- opment Act of 1974, as amended; and WHEREAS, the 1988 Community Development Block Grant Program Statement has been developed so as to give maximum feasible priority to activities which will benefit low and moderate income persons and aid in the prevention or elimination of slums and blight; and WHEREAS, the City of Iowa City, Iowa, has provided the residents of the community with opportunities to comment on the Program Statement; and WHEREAS, the City Council of Iowa City, Iowa, believes that the public interest will be served by filing said Program Statement with the United States Government. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the City Manager of Iowa City be and is hereby: 1. Directed to file with the U.S. Department of Housing and Urban Development a Program Statement for 1988 Community Development Block Grant (CDBG) funds under the Housing and Community Development Act of 1974, as amended, to in- clude those projects which are listed on the exhibit attached hereto; and 2. Authorized and directed to provide the necessary understandings and assurances required by the Department of Housing and Urban Development in connection with said Program Statement; and 3. Designated as the Chief Executive Officer to act in connection with the Pro- gram Statement and to provide additional information as may be required. It was moved by ?IcDonald and seconded by Zuber the Resolution be adopted, a upon ro ca there were: AYES: NAYS: ABSENT: X Ambrisco X Baker X Courtney X Dickson McDonald —� Strait —X Zuber Passed and approved this 17th day of November 1987. MAYOR ATTEST:7%la., CITY CLERK R ;nlr.. i ti f• I+�'a� u; the {.t,; is _ •11r;t. 7 .. 7 /o* .a• e� COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM BUDGET SUMMARY - 1988 PROGRAM YEAR (11-17-87) EXPENDITURES I• SubrnIien� Activities Iome Home Ownership Assistance II. Disposition $10,000 Disp— os` iof Parcels in the Redevelopment Area III. Public Works and Facilities 3,000 en on ree orm rainage Project IV. Public Services 245,000 o gencies V. Rehabilitation 90,000 ousing e a ilitation Small Repair Program for Low Income Elderly and Handicapped 300,000 Youth Services Facility Exterior Renovation 4,000 V1. Removal of Barriers to the Handica ed Curb Ramp 6.800 Insta ation VII. General Administration 5,000 Program mst iniration Planning and Program Development 100,000 Cont�cy 8,000 TOTAL 33,200 SOURCES OF FUNDS $805,000 1988 CDBG Entitlement (expected) 1981 CDBG Carryover and Income 1987 Benton Creek Drainage Project Carryover $600,000 60,000 TOTAL 145,000 $805,000 Ita'14 •o• I STATEMENT OF OBJECTIVES - 1988 CDBG ENTITLEMENT FUNDS On Tuesday, November 10, 1987, the Iowa City Council held a public hearing on the draft objectives and budget for the use of Community Development Block Grant funds in 1988. The Committee on Community Needs (CCN) reviewed all the 1988 requests for CDBG funds and made a recommendation to the Iowa City Council on the use of those funds. It was the consensus of CCN and the City Council that the objectives listed below would best serve Iowa City's community development and housing needs, benefit low and moderate income persons, and help to eliminate or prevent slums and blight. 1. Preserve, rehabilitate, weatherize and make accessible to elderly and Physically disabled persons, older rental and owner -occupied housing units through grants, low interest loans and forgivable loans. 2. Research a means of implementing a f options for low and moderate income program to provide affordable housing 3. Preserve and improve the City's targeted neighborhoods through storm drainage improvements. 4. Assist physically disabled persons through improved accessibility by + installing curb ramps in the City's older neighborhoods. 5. Reduce blight and provide for the physical, mental and emotional well- being of low-income disadvantaged youth andadults through constructive employment in renovating a Youth Services Facility. i 6. Enhance the physical, mental, educational and emotional well-being of the City's low to moderate income residents by assisting human service agen- cies in the delivery of supportive services. 7. Dispose of City property acquired for Lower Ralston Creek Improvements. 8. Efficiently plan for and administer all CDBG activities. 9. Provide for project contingencies. W6 .a• 0 DESCRIPTION OF 1988 PROGRAM STATEMENT I. SUBRECIPIENT ACTIVITIES Low Income Home Ownership Assistance - CDBG funds in the amount of wi a useo contract or a consultant to research the need for a program to assist lower income families in purchasing homes. Recent City studies show that there may be an adequate supply Of low cost housing on the market, however, lower income families cannot afford to make upfront costs such as downpayments. If a need is determined, the consultant will develop a program to be admini- stered by a Community Development Corporation or similar organiza- tion. This project meets the national objective of benefitting low and moderate income persons. II. DISPOSITION Du 15 os. ion of Parcels in the Redevelo ment Area - Funds will be used to cover casts o disposing o e remaining three parcels in the Lower Ralston Creek Redevelopment Area. The $3,000 will cover ap- praisals, bid documents and advertising. This project meets the national objective of eliminating slums and blight. III. PUBLIC WORKS AND FACILITIES Benton Street Storm Draina a Pro'ect - Last year $145,000 in CDBG un s were a oca e o ins a eet of 8 foot by 5 foot rein- forced concrete box (RCB) to transport water from behind the homes on the north side of Douglas Street to the proposed 8 foot by 4 foot RCB onto Orchard Street. This was to be a segment of a four phase drain- ae ton/OrchardmStreeta sectionlofent pin to �the Miller/Orchate the ardrNeighborho d. oblems in theBThe funds have not been used because the project has been redesigned to be included in a larger capital improvement lam drainage to the neighborhood, costing approximatelyproviding storm 00. additional $100,000 in 1988 CDBG funds will be s used with i carryover e borhood. Thisproject mets the national objective tof�assistingnthe�low and moderate income persons. IV. PUBLIC SERVICES Aid to A encies - A number of Human Service Agencies have been funded Ty the City of Iowa City for several years using federal General Revenue Sharing Funds. In FY87 support for the agencies was approxi- mately $189,000 of which approximately $90,000 were CDBG monies. Since General Revenue Sharing monies are no longer available a de- crease in level of service of the agencies will occur unless other sources of funding are found. The City of Iowa City is allocating 15% of the 1988 CDBG Metro Entitlement Funds ($90,000) to help main- tain the service levels of the agencies listed below. The agencies which will be funded are: /tO4 .o• V Elderly Services Aoency - The Elderly Services Agency helps people 62 years of age and older in Johnson County to remain in their homes as long and as safely as possible. Agency programs include chore and respite care, outreach and advocacy, information and referral, as well as the newer programs of shared housing and small housing repair for low and moderate income elderly. Mayor's Youth Emplo ment Pro ram - Since 1968, the Mayor's Youth Emp oyme-1 nt program as prove a subsidized employment for disadvan- taged youth in Iowa City. Young people between the ages of 14 and 19 who meet the eligibility guidelines gain supervised work experience designed to assist them in completing their secondary education and prepare for self-sufficiency as adults. United Action for Youth - United Action for Youth, founded in 1970, is a community based youth service agency which offers crisis inter- vention, confidential counseling, creative activities, and other support services to youth and their families. UAY's program compo- nents include an outreach counseling program and a creative arts workshop. All three agencies benefit principally low and moderate income per- sons and therefore meet the national objective. REHABILITATION Housinn Rehabilitation - The housing rehabilitation program provides assistance in the orm of grants, no and low interest and deferred payment loans to low and moderate income homeowners. CDBG funds in the amount of $300,000 will be used for six programs designed to preserve the City's older housing stock and revitalize older neigh- borhoods; make necessary health and safety related repairs and im- provements; improve the accessibility of older homes for persons with physical disabilities and make homes more energy efficient. This program addresses the national objective of providing assistance primarily to low and moderate.income residents. Small Repair program for Low Income Elderly and Handicapped -$4,000 in LDBG funds will re used to assist elderly and handicapped homeown- ers with emergency repairs and make their homes safer and more acces- sible. During the past four years, projects for this program have included, repairing bannisters, railings, steps, ceilings, roofs and gutters, minor plumbing repairs, replacing torn linoleum floors, and installing toilets. The small repair program for elderly and handi- capped persons principally benefits low and moderate income persons. Youth Services Facilit Exterior Renovation - The Mayor's Youth mp oyment gency wor s with severs agencies, including the Iowa Conservation Corps, to provide job training and employment for young people between the ages of 14 and 19 years of age. Funds i,n the amount of $6,800 will finance the exterior renovation of 'newly acquired Youth Services facility. The project will be accomplished plished /(04 .V' 0 through the Iowa Conservation Corps Sunnier Program, which will pro- vide exterior painting and repair experience for the participating youth. This project benefits primarily low and moderate income youth. V1. REMOVAL OF BARRIERS TO THE HANDICAPPED Curb Ramp Installations - The lack of curb ramps at street and side- walk intersections makes it difficult for individuals with physical disabilities to gain access to many of the City's public and private facilities. CDBG funds in the amount of $5,000 will be used to install approximately 24 curb ramps. CDBG funds, allocated in 1985 and 1986, financed the installation of 37 curb ramps throughout the City's older neighborhoods. This project will benefit low and moder- ate income persons. VII. GENERAL ADMINISTRATION Program Administration - Program administration funding of 5100,000 will be use o provide effective and professional coordination, management and monitoring of the 1988 CDBG projects. The City's Rental Rehabilitation Program will also be administered by the CDBG staff. Planning and pro ra wia um Development - CDBG funds in the amount of $8,000 se to ga er asic a a on housing and neighborhood condi- tions in order to update the Comprehensive Plan and plan for the City's low and moderate income residents. A0114 .o 4 � "403 Area" Boundary 1 • Lower Ralston Creek W DESCRIPTION OF ASSESSMENT OF THE USE OF 1987 CDBG ENTITLEMENT FUNDS STATEMENT OF OBJECTIVES: On November q, 1986, the Iowa City Council held a public hearing on the draft objectives and budget for the use of Community Development Block Grant funds in 1987. Later, the CCN recommended approval of certain amendments to the original budget following the notification about the late release ofC1987 CDBG funds. A public hearing was held on June 2, 1987, and Council subse- quently approved the amended budget on that same date. The Committee on Community Needs (CCN) reviewed all the 1987 requests for CDBG funds and made a recommendation to the Iowa City Council on the use of the funds. CCN and the City Council felt that the objectives listed below low and moderate incomCity's would best serve Iowa community development and housing needs, benefit blight. e persons, and help to eliminate or prevent slums and 1. Preserve, Physically grants, to rehabilitate, weatherize and make accessible t disabled persons, older owner -occupied housing w interest loans and forgivable loans. 2. Provide for the physical o elderly and units through disadvantaged and disabl, menLal youthand emotional adults b ell -being of low income and thecondition of the young women living at the Youth Homes, the housing local young men's house in Coffelt Place Grou Inc. residence counselingtanderviceprogram activities acquiringa p Home, and to assist a structure to house their 3. Assist physically disabled persons through improved accessibility by installing curb ramps in the City's older neighborhoods, an asphalt trail and handicapped parking in a City park, and handicapped accessible doors in a parking ramp in the City's central business district as well as the Civic Center and the Recreation Center. q. Prese rve and improve the City's targeted and older neighborhoods through storm drainage and creek stabilization improvements. 5. Enhance the physical, mental, educational and emotional well -beim City's low to moderate income residents by assisting human service agen- cies in the delivery of supportive9 of the services 6. Dispose of urban renewal properties for redevelopment. 7. Effectively plan for and administer all CDBG activities. 8. Provide for project contingencies. /4% DESr.PIPTiOH OF ASSESSIIEFIT OF THE USE 1997 PROGRAM YFAR I OF 1987 CUUG EIITITLEIILIIT FUNDS ` Eapended Dal lar Amount Original Amended (through Relation to Local Relation to E•Pended Prolett Ar.tivlty On!Iget _OuLlgnt _(n JI HIL f0 9Mctives_ national Objectives for Inw-n,dy 1. AC011ISITION OF REAL PROPERTY 1. Youth Homes, Inc. - Acquisition $100,000 $100,000 $10 2 Low and Mod. Income $10 and Rehabilitation. 2. Youth Services Center 0 $70,000 $10,000 2 Low and Mod. Income f%11,000 IT. DISPOSITION 0 $7,000 $1,111 6 Elimination of Slums 0 and Blight III. PUBLIC WORKS AID FACILITIES 1. Benton Creek Stormwater $195,000 $195,000 Cancelled/ 1 Low and Mod. Income 0 Drainage Improvements for moved to 1988 the Miller -Orchard Neighbor- Program Year Elimination of Slums hood- and Blight n 1ght 2. Ralston Creek Bank Stabilize- $11,770 $11,770 $6.591 A Low and Mod. Income $6,591 Lion - Mayor's Youth Employment Program and Blight of Slums and 81 lght I. ACQUISITION OF REAL PROPERTY - 21.5 percent of the City's amended 1987 CURD budget funded two acquisition projects. Both projects were designed to assist the physical, mental and emotional well-being of lbw Income SHA disadvantaged youths through acquisition and rehabilitation of property to Improve services, 1 11. DISPOSITION - 0.8 percent of the City's amended 1987 CON budget funded disposal costs of urban renewal parcels for redevelopment. 111. PUBLIC WORKS AND FACILITIES 19.9 percent of the City's amended 1987 COOG budget was Intended to fund two public works and facilities projects, One project, cancelled and moved to 1988 program, was designed to Improve stornwater drainage and prevent flooding in a low-incnine neighborhood. The other project was designed to reduce urban blight, stabilize a streambank aInng a public parking lot and assist the physical, mental and emotional well-being of low Income and disadvantaged youths through conservation education. W DESCRIPTION OF ASSESSMENT OF TIME USE In91 PROGRAM YEAR 2 OF I 190 CDBG EIIIIILLIILNr full05 ' i Pro lett Activity Original Bud et Amended Budget Expended (through Dollar Ammmt Relation to Local Relation to Expended 10_31•B7j_ CO Obiectives National Oblectives for Law•Mnd_ IV. RWABILITATIOO 1. Housing Rehabilitation - $160,000 $190,000 $17.116 t 5 programs -tow and Mod. Income (77,116 -Elimination of Slums ( and Blight 2. (lousing Modifications for $8,000 $8,000 $7,035 Frail Elderly and Handicapped 1 -Low and Mod. Income 17.035 Persons I 3. Caffelt Place Youth Home 113,000 $13,000 $1,601 Rehabilitation 2 -Low and Mod, Income $ 7,601 -Elimination of Slums and Blight V. REMOVAL OF All ITECTURAL BARRIERS 1. Curb Ramp Installation - $5,000 $5,000 $ 6,435 3 $ 6,435 continuation -Low and Hod. Income 2. Handicapped Accessible Doors, $10,000 $10,000 $ 3,977 • Capitol Ramp, etc. 7 -Low and Mod. Income f 3.977 3. Napoleon Park Handicapped 0 $1,500 $ 6,299 Accessibill ty Improvements 7 -Law and Nod. Income f 6.299 IV. REHABILITATION - Approximately 25 percent Five programs were designed to Improve of the amended 1987 housing COBG budget was allocated toward housing rehabilitation programs. the rehabilitation, weatherltatlon, paint 1119, conditions of the community's emergency repair and accessibility low and modifications. moderate income residents through comprehensive elderly, very low Income persons to stay In their own homes In a safer, more functional Two of the programs assisted primarily environment. deteriorating housing on surrounding neighborhonds through more functional environment for quality, exterior renovation. Two programs reduced the Impacts of One project Improved housing to disadvantaged youths. provide a safer, V. REMOVAL OF ARCHITECTURAL BARRIERS - $22,SnO environment for the community's residents or 2,9 percent of the City's amended 1987 budget was allocated to provide for a more barrler-free handicapped accessible park trail. with Physical disabilities through curb ramp Improvements, accessible doors Installation and a s a OESCPIPTIOH OF ASSESSMENT OF 111E USE OF 1987 CDBG EOIIILEVEIIT FUNDS 1907 PROGRAM YEAR E Project Activity Original Amended Expended (through Rela[1gn to Dollar Amount Local Re la[lon to E« rnAm Budget Budget 10-]1-071 CO Objectives National Objectives for Lo..-1�1. VI. PUBLIC SERVICES/SUBBECIPIEMr ACTIVITIES Free Medical Clinic Equipment S 7,928 S Law and Hod. Income 819 Brothers/819 Sisters of 5 9,628 - - - • Johnson Co. 5 Iowa City Crisis Intervention Center 1 6,923 - - - • (Food Bank, Emergency Assistance 5 Programs) Domestic Violence Project S 5,017 - . - • 5 Elderly Services Agency (Shared Housing) $18,461 $74,671 $17,336 5 " " $17,776 Hawley. Area Cmmwunity Action 5 955 _ _ • Prngram (IIACAP Project Ilradttart) 5 Hid -eastern CmmclI on Chemical $ 7,819 _ - _ ' Abuse (MECCA( S Mayor's Youth Employment Program 111,779 $70,000 $22,500 5 Pape Victim Advocacy Program 5 1,899 - _ _ • 5 $22.500 Johnson Co.Chapter, Amerlcan Bed Cross $ 798 _ _ • United Action for Youth 315, 19B $20,479 514,240 5 5 . « Nlllowcreek Neighborhood Center E 7 899 _ • $14,240 Public Services Subtotal $87,500 $97,150 'Funded by Iowa City General Fund 5 Low and Mod. Income VI. PUBLIC SERVICES/SUBRECIPI EIII ACTIVITIES - LWT-_ lnq There were three puh tic service Prnjects which utlilred 15: of the entltlrment funds (5621,789). Serve primarily lowIncome persom sery elderly persons well SPlected for funding program 4ontinuatjon. All three human Service agencies DESCRIPTION OF AssFSSIIFNT OF NIE USE 1987 PROGRAM YEAR OF 1907 COAG ENIIILEMENJ FUNDS a Expended Original Amended (through Relation to Local Relation [o Dollar Amount Project Activity Bid t Expended I -- 95._ Audne[ 10-1L871 CO Ob lectives National Objectives far La -P111. VII. GrijERAL ADMINISTRATION 1. Program Administration $100,000 {100,000 $04,429 7 Low and Mod. Income j { 2. Planning and Program Development $10,000 510,000$4,478 ) v + VIII. COIITIIIGE14CY $77,100 $32,500 0 Low and Mod. Income - j i VII. GENERAL ADMINISTRATION - Approximately 14,81 -of the 1907 LOPE allocation was used to administer the program through coordination of activities, record keeping, ensuring compliance with federal, stale and local regulations, cltiten participation and monitoring of all projects. the staff also administered the City's Rental Rehabilitation Program. VIII. CUNTIIIGEIICY - About 4't of the City's amended 1987 CURD budget was held In contingency In case of cost overruns an other funded projects. r CERTIFICATIONS The grantee certifies that: (A) It possesses legal authority to make a grant submission and to execute a community development and housing program; (B) Its governing body has duly adopted or passed as an official act a resolution, motion or similar action authorizing the person iden- tified as the official representative of the grantee to submit the final statement and all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the grantee to act in connection with the submission of the final statement to provide such additional informa- tion as may be required; (C) Prior to submission of its final statement to HUD, the grantee has: (1) Met the citizen participation requirements of 5570.301(a)(2) and has provided citizens with: (a) the estimate of the amount of CDBG funds proposed to be used for activities that will benefit persons of low and moderate income; and (b) its plans for minimizing displacement of persons as a result of activities assisted with CDBG funds and to assist persons actually displaced as a result of such activities; (2) prepared its final statement of community development objectives and projected use of funds in accordance with 9570.301(a)(3) and made the final statement available to the public; (D) The grant will be conducted and administered in compliance with: (1) Title VI of the Civil Rights Act of 1964 (Pub. L. 88-352; 42 U.S.C. 52000d e_ t sea.); and (2) Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-284; 42 U.S.C. 53601 et sea.); (E) It will affirmatively further fair housing; (F) It has developed its final statement of projected use of funds so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or ay also include 9activities�which tthe mgranteeent ofpcertifiesroectduareodesigned f funds mto meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community; and other financial resources are not available); except that the aggregate use of CDBG funds ^' received under section 106 of the Act and, if applicable, under section 108 of the Act, during the 1988 program year, shall princi- pally benefit persons of low and moderate income in a manner that ensures that not less than 51% of such funds are used for activities Revised June 1987 Page 1 TWO .a• a (J) that benefit such persons during such period; (G) It has developed a specified housinc(f) above,dthatoidentifiesn' for the period s in Paragraph ment and community develo 9 needs and specifies both Community develop - dance with the Pment objectives that have been hart- and long-term Primary objective and requirements (H) It of theP �n accor- is following a current Act; approved by HUD pursuant housing assistance to 8570.306; Plan which has been (1) It will not attempt to recover ments assisted in whole any capital of 106 of the or in Part witfundsosts id public improve - section Act or with amounts resultin Provided under owned and OoccupiedebAct by assessing an g from a section any fee char ed y Persons y amount guarantee under 9 or assessment of 1°w and moderateincome,nst properties to such public improvements made as a condition Of�ncome, including section ]06 of the unless: obtaining access assessment that relai care used to pay the(1) funds received men ts that are to the ca ital proportion of such fee der or Of the financed from revenue costs of such improve - proper or (2) for mposes sources other thanuunder �Titlee recgraeive cert fes to theuSecre arypthainsof 9tOfnmoderateoincomunt ea�the received under section 106 of the Act to Of subparagraph 1 ; lacks sufficient funds ( ) comply with the requirements Its notificationebased nsPection, testing and concerningl Paint will comply with S5706608ment procedures (Al It will comply applicable laws. Revised June 1987 With the; and other provisions of the Act and with other Page 2 'W( .o• Council Member _ McDonald following Resolution entitledd"'RtSZ5Z5t IpNintroduced the moved its adoption. Council Member the motion ACCEPTING WORK" and to adopt. The roll was - Strait C; na d the-- seconded vote was, AYES: Baker - �-QltncY McDonald, Strait Zuber, Ambrisco, NAYS: None. Absent: Dickson. Whereupon the Mayor declared adopted: the following Resolution duly RES. #87-287 RESOLUTION ACCEPTING WORK WHEREAS, on July 17, 1987, contract with Streb Const1987, nowa Cit the construction of the FY87 Alley Y, Iowa, entered into within the Cit of Iowa City, Iowa, for Y, as therein described; andng Project, WHEREAS, said contractor has fully completed the construction of said improvements, known as the FY87 Paving Assessment Project, in accordance with conditions of said Alley shown b contract and plans and specifications,the terms and Y the certificate of the Engineer fiedwithheClerk on November 1987:as the Clerk NOW, THEREFORE, OF IOWA CITY, IOWA: BE IT RESOLVED BY THE COUNCIL OF THE CITY Sectio=1, That said report same is hereby approved and adopted and Engineer hereby ac ce ted i be and the dance with p as having been full improvements are the said plans, specifications completed contract cost and contracts aThertotal cco is hereby determined the to be improvements able under said contract Y determined to be $ total Sect—=2• The total . engineering, legal and administrative including construction, �-- is determined to be -2- AI16F.115, IAN1.1'I:1'. I Npl ll'F.16fa1.ILI1'.1'IY,. tifllnl k,11.1.1181: .I tO11 Mf ,B Rf 1AW plR MpiMlfl.�pW,R /44/7 PASSED AND APPROVED this 17th day of November 1987. Mayor ATTEST: -4g'� �ienC r —3— un.rats.r. xisECixnncr:u.ru.u.u:eis.ssurueaeLlIVE enonNrreauw erB.,,,..v /4 4e .o i 0 Posted: 11/13/87 2:45 p.m. G. 0. Removed: 11/18/37 8:00 a.m. G.O. ORIGINAL (This Notice to be posted) NOTICE AND CALL OF PUBLIC MEETING Governmental Body: The City Council of Iowa City, Iowa. Date of Meeting: November 17, 1987 Time of Meeting: 7:30 P.M. Place of Meeting: Council Chambers, Civic Center, 410 East Washington Street, Iowa City, Iowa. PUBLIC NOTICE IS HEREBY GIVEN that the above mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: Resolutions in connection with the FY87 Alley Paving Assessment Project. - Resolution accepting work. Resolution ordering preparation of final plat and schedule of assessments. Such additional matters as are set forth on the addi- tional 14 page(s) attached hereto. (number) This notice is given at the direction of the Mayor Pursuant to Chapter 21, Code of Iowa, and the local rules of said governmental body. AAJ Cit Clerk, Iowa City, Iowa uu.eus, ci xisl:r. ixnnx �ai.eu. iursu:..�umi.r,u.i.w:r: /� omnrrvur..w orsuo�.rs�ow. N� 0 .o• a 15 CITY OF IOWACIVIC C CITY ENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 356-5C1U ENGINEER'S REPORT November 10, 1987 Honorable Mayor and City Council Iowa City, Iowa Dear Honorable Mayor and Councilpersons: I hereby certify that the construction of the improvements listed below has been completed in substantial accordance with the plans and specifications of the Engineering Division of the City of Iowa City. The required maintenance bond is on file in the City Clerk's office. F' FY87 ALLEY PAVING ASSESSMENT PROJECT as constructed by Streb Construction Co., Inc. of Iowa City,Iowa. I hereby recommend that the above-mentioned improvements be accepted by the City of Iowa City. Total project cost of the improvements if $57,837.19 of which $49,229.63 will be assessed to the adjoining property owners. Rs ectfullnsubmitted, J Frank K. Farmer, P.E. I City Engineer I /G$7 .V' Council Member McDonald introduced the eit following Resolution ntled "RESOLUTION ORDERING PREPARATION OF FINAL PLAT AND SCHEDULE OF ASSESSMENTS and moved its adoption. Council Member Strait seconded the motion to adopt. The roll was called and the vote was, AYES: Courtney McDonald Strait Zuber, Ambrisco, Baker. NAYS: None. Absent: Dickson. Whereupon the Mayor declared the following Resolution duly adopted: RES, #87-288 RESOLUTION ORDERING PREPARATION OF FINAL PLAT AND SCHEDULE OF ASSESSMENTS BE IT RESOLVED, that the Engineer is hereby instructed to prepare a final plat and schedule showing the separate lots or parcels of ground subject to assessment for the cost of the FY87 Alley Paving Assessment Project, together with the names of the owners thereof, so far as practicable, and the amount assessable by law against each lot or parcel of ground so assessable, and against any railway or street railway legally assessable therefor, and $49,229.63 of the whole amount of the cost of said improvements shall be assessed against the benefited properties, but not in excess of the amounts so assessed in the preliminary plat and schedule for the improvement, and filed in the office of the Clerk. PASSED AND APPROVED this 17th day of November , 1987. Mayor ATTEST: C1e'tk E ,�....a : �s -4- Nnnrr:n.eu. aozir:..MnuhAi.i.m;r; AV fit .o• CIG -3 9-85 CERTIFICATE STATE OF IOWA ) COUNTY OF JOHNSON ) SS certify tthatundersigned isCity trueandcomplete Clerk fIowa tco Iowa, do hereby Portion of the corporate records of said the ytshowing proceedings of the Council, and the same is a true and complete copy Of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting withaalnotice action ofhmeetingereat aandutly entaand tivebagendalicly ,1eadcoaccordance of was timely served on each member of the Council andpPostedhonha bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the Principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules Of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, Prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as Officers to their respective Positions. WITNESS my hand and the seal of said Municipality hereto affixed this 17th day of November 1987. SEAL CCi Clerk, Iowa y—,1-0 IN, —a x U611VrAIAApra ca II . J>I:a N:�ie nt AII6f:I1R, f.IxU'g1'.Ix glll'F:ILEIL 11,11'.N1h,NIIITIId.11.I.IiF.f: Lrmune Aruw o,e"'I-q A /G4KI 0 RESOLUTION NO.87-289 RESOLUTION AUTHORIZING EXECUTION OF A SUPPLEMENTAL AGREEMENT WITH THE IOWA DEPARTMENT OF TRANSPORTATION WHEREAS, the City of Iowa City, Iowa, has negotiated a supplemental agreement with the Iowa Department of Transportation, a copy of said supplemental agreement being attached to this Resolution and by this reference made a part hereof, and, WHEREAS, the City Council deems it in the public interest to enter into said supplemental agreement with the Iowa Department of Transportation for a Federal - Aid Bridge Replacement and Federal -Aid Urban System Project BRM -M -4044(1)--8B-52 i for the widening of the Benton Street bridge over the Iowa River. ! NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL: 1. That the Mayor and City Clerk are hereby authorized and directed to i execute the supplemental agreement with the Iowa Department of Transportation. E 2. That the City Clerk shall furnish copies of said supplemental agreement t to any citizen requesting same. It was moved by McDonald and seconded by Courtney $ that the resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: i X Ambrisco fX Baker X Courtney _ x Dickson —X McDonald X Strait X Zuber i Passed and approved this 17th day of November, 1987. / \ �� MAYO � ATTEST:LI QGii_/�J ,� 7YonnJ z oivpd A,•; .,� TY CLERK Dapad+neni l�q .V' WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, IOWA DEPARTMENT OF TRANSPORTATION SUPPLEMENTAL AGREEMENTS FOR FEDERAL -AID BRIDGE REPLACEMENT N FEDERAL -AID URBAN SYSTEM PROJECT City: Iowa City County: Johnson Project No: BRM -M -4044(1)--8B-52 Iowa Department of Transportation Agreement No: 85 -F -092(A) Structure No: 006250 the City of Iowa City (CITY) and the Iowa Department of Transportation (STATE) have entered into Agreement No. 85-F-092 dated February 1986, regarding a joint Federal -aid Bridge Replacement Program and Fe986, al -aid to Urban project to replace abridge on Benton Street over the Iowa River, and Feder - the CITY and STATE also entered into Agreement No. 84-F-008 dated February 1984, for Project No. BRM -4072(1)--8N-52 to replace the bridge on Iowa Avenue over the Iowa River utilizing Federal -aid Bridge Replacement Program funds for a portion of the project costs, and the CITY and STATE also entered into Agreement No. 85-F-027 dated May 1985, for Project No. BHF-0001-5(32)--2L-32/BRF-0001-5(32)--38-52 to rehabilitate the bridge serving east -bound traffic on Burlington Street over the Iowa River utilizing Federal -aid Replacement Program funds for a portion of the project costs, and the STATE, in consultation with representatives of the cities of Iowa, has established rules for the administration of the Federal -aid Bridge Replacement and Rehabilitation Program in Iowa, and in ance with he 85-Fc027deach limittthe maximuram mureimbursementtto the CITY Feder- al -aid Bridge Replacement and Rehabilitation to funds Sto $650,000 for each project, and with Feder - the 1982 Surface Transportation Assistance Act required the STATE to receive full pro rata share (eighty percent) reimbursement for eligible project costs on Federal -aid Bridge Replacement and for Program projects, and WHEREAS, the full pro rata share of Project No. BRM -4072(1)--8N-52 $1,028,752.33, and WHEREAS, the full ata was $703,018.11, and share of Project No. BHF -0001-5(32)--2L-52 was .o• Y WHEREAS, the CITY has been reimbursed $650,000 for Project No. BRM -4072(1)--8N-52, and $650,000 for Project No. BHF -0001-5(32)--3L-52, and WHEREAS, the STATE has retained $378,752.33 from Project No. BRM -4072(1)--8N-52 and $53,018.11 from Project No. BHF -0001-5(32)--2L-52 in a custodial account, and WHEREAS, the Surface Transportation and Uniform Relocation Assistance Act of 1987 provides for less than full pro rata reimbursement for eligible project costs, and WHEREAS, the STATE wishes to liquidate the funds held in custody. NOW, THEREFORE, BE IT AGREED: 1. Upon execution of this Agreement by the CITY and STATE, the STATE shall prepare a warrant in the amount of $378,752.33 to release funds held for Project No. BRM -4072(1)--8N-52 and a second warrant in the amount of $53,018.11 to release funds held for Project No. BHF -0001-5(32)--2L-52. 2. The total of the two warrants, $431,770.44, shall be an advance payment against the $650,000 in Federal -aid Bridge Replacement and Rehabilita- tion Program funds provided in Agreement 85-F-092 for Project No. BRM -M -4044(1)--8B-52. 3. When Project No. BRM -M -4044(1)--8B-52 is let to contract and the STATE places the project under agreement with the FHWA, the Federal -aid Bridge Replacement and Rehabilitation Program funds shall be limited to $218,229.56. 4. The STATE shall pass on to the CITY all the Federal -aid Bridge Replace- ment and Rehabilitation Program funds as they are received from the FHWA for Project No. BRM -M -4044(1)--8B-52. 5. In all other respects the obligations of the CITY and STATE shall remain as specified in Agreement No. 85-F-092. 1649 .P' IN WITNESS WHEREOF, each of the parties hereto has executed Agreement Number 85 -F -092(A) as of the date shown opposite its signature below. City of Igwa City A _ . \ Title Mayor 1987 I, Marian K. Karr , certify that I am the Clerk of the CITY, and that iVilliam J. Ambrisco who signed said Agreement for and on behalf of the CITY was duly authorized to execute the same by virtue of a formal Resolution duly passed and adopted by the CITY, on thel7tli day of November , 19 87 Signed aA -- City C er of Iowa City, Iowa Date November 17 , 1987 Recoivad 9 Approvra q9 apartment IOWA DEPARTM NT OF TRANSPORTATION Hig4Urbann si n 8y //i(/�i �� 3L7 19,67 n er erg tems Engineer /(M .V' M 11 City of Iowa City MEMORANDUM DATE: November 12, 1987 TO: City Manager and City Council FROM: Denny Gannon RE: _ . Benton Street Bridge Widening Project The Iowa Department of Transportation (IDOT) has been maintaining a custodial account of funds claimed from the Federal Highway Administration (FHWA) for bridge replacement projects where Federal -aid fund requirements exceeded $650,000. The fund was set up by the IDOT as a means of complying with the city brisingleransportation andge replacement program rule to limit reimbursements for a Project ($650,000) and FHWA regulations (Surface T and Relocation Assistance Acts of 1977 d 1982) which required reimbursement of the full 80% pro rata share for all eligible costs. However, the Surface Transportation and Relocation Assistance Act of 1987 contains language which provides Federal - aid funding at less than the full pro rata share. The need for the custodial account no longer exists and the IDOT desires to liquidate the accumulated funds as soon as possible. one of the quickest ways to disburse the account is to advance funds to projects which are soon to be let to contract such as the Benton Street Bridge Widening Project. The attached agreement will allow the IDOT to advance to the City of Iowa City the amounts of Federal -aid earned by the Iowa Avenue Bridge Reconstruction and the Burlington Street Bridge Reconstruction Projects over and above the $650,000 reimbursed for each project up to the 80% pro rata share. Note that the advance payment will be in lieu of an equal amount of Federal-aidreimbursement once construction begins on the Benton Street Bridge Widening Project. 14 fe9 RESOLUTION NO. 87-290 RESOLUTION AMENDING THE PURCHASING MANUAL WHEREAS, the City Council of Iowa City adopted a Centralized Purchasing Division in 1974, and WHEREAS, the City Council established Purchasing Policies and Procedures for the City of Iowa City, Iowa, and WHEREAS, the City Council deems it in the public interest to amend the established Purchasing Policies and Procedures dated September, 1980. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that effective immediately, Section 1.03, Authority to Purchase: e Departments, be replaced by the attached revised section. It was moved by Zuber and seconded by McDonald that the resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker x Courtney i X Dickson x McDonald X Strait x — __ Zuber Passed and approved this 17th day of November , 1987. M YORALT- .o• ATTEST: %%7�.e:.�„J„ ) CITIY CLERK r pe ed E f j.psovad epartmerA /"d o• Section 1.03 Departments City departments are responsible for meeting the goals and objectives established by the Council and are provided budget funds to obtain these goals. With the approval of the Director of Finance and the concurrence of the City Manager, departments may initiate internal reallocation of their budget funds as needed within the guidelines established by the Finance Department. Although the City Council has established goals and levels of expenditures for each program, appropriation is not a permit nor a directive to expend funds unless the need for the item continues to exist at the time for purchase and the price of the item is within the parameters of the budget. In addition, this criteria must be weighed ultimately against the availability of funds and the relationship of the department goals to overall City priorities. For proper management con- trol it is necessary that expenditures be authorized prior to purchase. This authorization will be in the form of a signature by purchase requisi- tion, small order requisition, check request, memo payment or other ap- proved form for goods and services in question. Purchase requisitions are considered authorization for both ordering and payment unless the invoice amount exceeds the requisition by the greater of 10% or $250. In instances where additional justification is required an internal depart- mental memorandum, budget revision or budget amendment form will be re- quired. The signature of a division head, assistant department head, or individual working in an ongoing comparable level of authority is required before processing requisition for operational items of less than $1,000. This does not include direct purchase of furniture, outside printing, and items that are available within the Civic Center central supply room. A depart- ment head's signature is required for requisitioning any item or service greater than $1,000. The Purchasing Agent will maintain the master list- ing of approved signatures including approved acting designees. That listing will be used by Accounting/Purchasing to verify authorized indi- viduals and they do have the right to refuse ordering/payment without an authorized signature. Signature stamps are not to be used. At a minimum, first initial and last name will constitute a proper signature; initials only are not acceptable. These authorizational limits are to be considered the overall maximum City standards and the individual department heads may wish to establish their own internal authorizational limits as long as they are within the City standards. Any requests for an exception to the above should be sent to the Purchasing Agent in memo form; following review with the Director of Finance, the Purchasing Agent will notify the department of approval or disapproval of the request. Summary of Required Approvals: 1. City Council a) Contracts and transactions with public bodies. b) Multi-year lease/purchase contracts. C) Public improvements in excess of $25,000. - Council approves plans and specifications. /"d .o. Y 2 - Authorizes the City Clerk to hold a public hearing and public bid opening. - Awarded contract signed by the Mayor. 2. City Manager i a) City Manager signature for Capital Outlay Purchases for Major Equipment Purchases, in excess of $5,000, following bid process by the Purchasing Division. 1 b) Assistant City Manager signature for remaining Capital Outlay Purchases, in excess of $5,000. C) City Manager signature for public improvements between $5,000 and $25,000. City er } the PurchasingpDivvisionwordPublic nWorks tract Oepartme9tbid process by 3. Departments a) Department head signature for purchases of $1,000 and above. b) Division head, assistant department head, or individual working in an ongoing comparable level of authority signature on purchases under $1,000. c) Assistant division head signature on purchases up to $250 which Ire purchased through the use of a Small Order Requisition form or involve reimbursement from petty cash. d) Off -Site Lead Worker signature on purchases up to $250 which are purchased through the use of a Small Order involve reimbursement from petty cash. Requisition form re orf 4306 1. Y City of Iowa City MEMORANDUM Date: November 12, 1987 To: City Council From: Rosemary Vitosh, Director of Finance Re: Purchasing Authorization The financial audit for the fiscal year ended June 30, 1987 is concluding and we have been informed of the auditor's internal control findings. One proce- dures. More dealt explhcitlyprtherauditorsment of esareas oftconcerndinuludediappropri- ate signatures of authorization and the appropriate use of the Purchasing Purchasing forms. As a result, the Finance Department will be monitoring procurement authorizations much more closely and will work with depart- ments to reach compliance with our procedures, for both signatures and forms, as established by the Purchasing Manual. The City Council last approved a revised purchasing manual in 1980. Eisenhofer, Purchasing Agent, has prepared a revised which is still undergoing review. As review will take some time to Cathy com- plete, I ask that You a purchasing manual Manual at this timThisrsectl nedealsnwithof othene sAuthority tection of oePurehase�at the Department level, or, who is authorized to approve the expenditure of City monies. The current Purchasing Manual designates that a department head's signature is required on all purchases for $500 and above. The revision increases that amount to $1,0 cut-off point. 00 and above. With the inflationary increase in costs since 1980, the $1,000 amount is a more appropriate In addition, the revised section permits 1) Assistant Division Heads and or those departmentshwh se staff regulahoritto rly workn for awayfrom the main p to E250 in pur- chasesjob site (i.e., Public Works, Parks and Recreation). It will allow work to continue more efficiently if the Lead Worker does not have to chase down the Division Head if a small purchase is needed immediately for their work. In addition, we are currently developing detailed ized signatures for expenditures under those public gimprovement uidelines ocontracts of approved by the City Council and the City Manainalger. This includes approval does hnoteaddress the ers to ttoPIC he sufficientlycontracand althought. The ethepauditorsgdMdnnot make specific recommendations in this area, ! feel that the establishment Of formal guidelines/procedures is necessary for both internal control Purposes and the ease of monitoring expenditures under these contracts. I expect to submit written December. procedures for this area for your approval in Please contact me with any questions on this resolution. RV/sp 145V .o• a RESOLUTION NO. 87-291 RESOLUTION ADDING TWO FULL-TIME POSITIONS IN THE ASSISTED HOUSING DIVISION, DEPARTMENT OF HOUSING AND INSPECTION SERVICES. WHEREAS, Resolution No. 84-47 adopted by the City Council on September 9, 1984, authorized permanent positions in the Assisted Housing Division, and WHEREAS, approval by the Department of Housing and Urban Development has been received for 167 additional units of Assisted Housing. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the authorization of personnel be amended as follows: The addition of one Leased Housing Specialist position and one Clerk - Typist position be authorized. It was moved by McDonald and seconded by Courtney the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X AMBRISCO X BAKER X COURTNEY g DICKSON X MCDONALD X STRAIT X ZUBER Passed and approved this 17th day of November 1987• �OR ATTEST: �%70 ,�•� +�• vf.� �� CIT CLERK Q VGtI ib , proved fly o •1ap3rPneerd /G5, .1. a 161 City of Iowa City MEMORANDUM Date: November 12, 1987 To: Doug Boothroy, Director, HIS Sylvia Steinbach, Personnel Stephen Atkins, City Manager City Council From: Lyle G. Seydel, Housing Coordinator Re: Authorization for Additional Positions 1. The proposals contained herein will not affect the City's Budget. Increases in personnel costs will be borne by the Assisted Housing Programs (i.e. federal funds generated by Public Housing, Section 8, and Voucher programs). 2. This is a proposal to increase by two (2), the permanent full-time Positions in the Assisted Housing Di Housing Specialist. vision. One clerk -typist and one 3. Support and justification for this increase is as follows: A. The current number of permanent positions is not adequate to provide the support needed to achieve a minimum of 95% occupancy of all currently authorized units. The division does have 15 temporary positions. It is proposed that these temporary posi- tions will be upgraded to permanent full-time positions. B. Since October 1984, the date of our last staff increase, we have added the following projects: 1) 2) January 1985 July 1985 14 Certificates (Rental Rehab) 3) 4) January 1986 January 10 6 additional Public Housing units Vouchers (Rental Rehab 5) 1987 February 1987 11 VouchersRental Rehab; 6) 7) July 1987 September 1987 25 45 Certificates Vouchers (Free-standing) 56 167 Vouchers (46 Free-standing, 10 Rehab) Total C. Information available from HUD indicates that we will receive funding for additional Vouchers when the 1988 allocations are known. 0. The division, in the past, has received excellent to superior ratings on all inspections and reviews, This will not continue because of the increase in units, unless there is an increase in staff. 144V C: E E. the support in the number nofeunits. asinsInfpast yearsg thistaf is edivision has been completely self-supporting and will continue to be self-supporting. Current projections for FY88 and FY89 indicate a positive cash flow. As a relief valve or unforeseen happen- ings, the Division does have an operating reserve of $150,000 which continues to grow. 4. Typical job titles and position descriptions are attached. 5. Recommend this subject be placed on the formal Council agenda for November 17, 1987. Resolution and agenda comments attached. tp2/2 /Gs/ II/l0/s7 TITLE: HOUSING SPECIALIST DEFINITION: Under general direction performs work of considerable difficulty in the administration of the City's assisted housing programs; and performs other related duties as required. EXAMPLES OF DUTIES: Interviews applicants, completes application, verifies financial information, determines eligibility and recommends approval or disapproval of eligibility. Performs annual financial reviews and determines continued eligibility of client. Determines tenant rent and computes changes as required. Supervises execution of new leases and all other amendments to leases. Assists in locating, determining feasibility of and negotiating rent -up for new units. Negotiates lease renewals. Evaluates claims for damages and/or rent due. Provides counseling in relation to occupancy problems. May perform duties of Housing Coordinator in his/her absence. Issues certificates of eligibility and briefs applicants with regard to type of unit, cost, utilities, leasing and other related items in accord with HUD regulations. Provides information and assistance in locating rental units; provides infor- mation to the public and service rendered and programs available. Dissem- inates information concerning the program to tenants, landlords and other agencies involved with clients. Inspects or causes to be inspected units which will be involved in the pro- gram including initial and annual inspections to determine code compliance. TRAINING AND EXPERIENCE: Completion of a 4 year college degree with specialization in Social Work, Code Enforcement, Real Estate Management or related fields; or a combination of training and experience. KNOWLEDGE AND SKILLS: Good knowledge of: federal, state and municipal regulations related to rental housing. minimum housing standards and codes. rental markets and real estate practices; and determining rental property values. .o Considerable skill in: interviewing, counseling and maintaining effective work relationships with co-workers, property owners and tenants. obtaining facts and details needed for exercising sound judgment and drawing sound conclusions. preparing reports and maintaining records. expressing oneself clearly and concisely in writing and orally. REQUIRED LICENSES AND CERTIFICATES: Must be able to obtain valid Iowa Driver's license. AV 1. d 11/10/87 TITLE: CLERK-TYPIST/LEASED HOUSING DEFINITION: Under general supervision, performs work of routine difficulty maintaining the records and files of the Assisted Housing Division; and performs varied cleri- cal duties as required. EXAMPLES OF DUTIES: Received from Housing Specialists required forms that will constitute the tenant/unit files, extracts from them in completing the necessary financial and corresponding paperwork, ensures completeness and accuracy of each file, and maintains the files in a current status. Maintains tenant rosters and records of Housing Assistance Payments; maintains manuals and applications in current status. Gathers statistical data from the records and files for occupancy and fiscal data for monthly, quarterly, semi-annual and annual reports. Assists Housing Management Aide with monthly payments to landlords. Prepares list for annual reviews and sends appropriate notices. Assists in answering the phone and receiving visitors. Types, xeroxes and mails correspondence as requested. May attend board and commission meetings to take minutes in the absence of the Housing Management Aide. TRAINING AND EXPERIENCE: Completion of high school plus one year of experience in a clerical position involving experience in recordkeeping and accounting; or an equivalent combina- tion of training and experience. Previous public contact experience highly preferred. KNOWLEDGE AND SKILLS: Some knowledge of: office methods, clerical and financial recordkeeping and filing systems. Working skill in: operating standard office machines. completing files/records from draft/sketchy material. locating, classifying and transmitting statistical material. typing at least 35 wpm. AW .o• RESOLUTION NO./,°jr A RESOLUTION ADOPTING A SCHEDULE OF FEES, REGULATIONS, AND/ GUIDELINES FOR THE PROVISION OF ANIMAL CONTROL SERVICES AND FOR THE LICENSING OF ANIMALS, PROVIDING AMONG OTHER THINGS THAT PERSONS AGE 60 OR OLDER MAY ADOPT ANIMALS WITHOUT PAYING THE REQUIRED FEE THEREFORE. WHEREAS, the City of Iowa City Animal Control Division provides certain services to the community regarding animal control and licensing of ani- mals kept by residents of Iowa City; and WHEREAS, pursuant to Section 7-25 of the Code of Ordinances of the City of Iowa City, the City Council may by resolution adopt fees, regulations, and guidelines for the provision of said services and for the licensing of animals; and WHEREAS, the City Council has heretofore adopted such a schedule of fees, including regulations and guidelines, but now desires to amend its animal adoption fees and regulations to permit adoption of animals by persons age 60 or older without payment of the required fee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the attached Schedule of Fees, Regulations, and Guide- lines for the Provision of Animal Control Services and for An ing be an the same is hereby adopted. imal Licens- AND BE IT FURTHER RESOLVED that all prior fee schedules, regulations, and guidelines heretofore adopted by this City Council, including Resolution Nos. 77-95 and 85-339, be and the same are hereby rescinded. It was moved by �-and seconded by tion be adopted, and upon roll call there were: the Resolu- AYES: NAYS: ABSENT: AMBRISCO BAKER COURTNEY DICKSON MCDONALD STRAIT ZUBER Passed and approved this _ day of 1987. ATTEST: CITY CLERK MAYOR t Ived A,rprcv+..,l � I D;I:;.rtrrent .o• a I SCHEDULE OF FEES, REGULATIONS AND GUIDELINES FOR THE PROVISION OF AN114AL CONTROL SERVICES AND FOR ANIMAL LICENSING I. Reclaim fee for impounded dogs, cats, and other animals: a) First reclaim within a given calendar year: dogs and livestock: $10.00 cats and other pet animals: $5.00 b) Second reclaim within a given calendar year: dogs and livestock: $20.00 cats and other pet animals: $10.00 c) Third reclaim within a given calendar year: dogs and livestock: $30.00 cats and other pet animals: $15.00 d) Fourth and each subsequent reclaim within a given calendar year: dogs and livestock: $40.00 cats and other pet animals: $20.00 2. Boarding fees: a) Dogs and livestock: $8.00 per day b) Cats and other pet animals: $5.00 per day 3. Animal disposal fee for resident and non-resident owners: a) $10.00 per cat, $15.00 per litter of kittens b) $15.00 per dog, $20.00 per litter of puppies 4. Disposal of county strays (Board of Supervisors): $15.00 per animal. 5. Trap rental: $1.00 per day for a maximum of ten days, with a minimum $5.00 refundable deposit. No charge or deposit will be required for cat traps. 6. The license fee for neutered male and spayed female animals shall be $5 per year; the license for unaltered animals of either sex shall be $15.00 per year; senior citizens will receive 50% discount on these license fees. 7. Adoption Fees: a) Adoption fees are set in the following amounts: (1) dogs - $25.00 (2) cats - $15.00 b) In addition to paying the fee established in a above, persons adopting an unaltered animal shall make the following deposit with the animal shelter; (1) dogs - $40.00 (2) cats - $30.00 /1L S3 .o• s c) Upon the submission of written proof from a licensed veterinarian that the unaltered adopted animal has been altered, the animal shelter shall return the money deposited pursuant to b) above, subject to the following conditions; (1) if the animal was six (6) months of age or older at the time of adoption, proof that the animal was altered within thirty (3) days of adoption, (2) if the animal was less than six (6) months of age at the time of adoption, proof that the animal was altered within thirty (30) days of the date on which it became six (6) months of age. The animal shelter shall not be required to pay interest on monies deposited pursuant to this provision. Animal d) shelter animal without apvalidnrabiesalcertification toptake nthe nimal to a licensed veterinarian for a routine health check, worming, routine vaccinations, and determination of age. The veterinarian shall enterCity, and thethe person adoptingnation the animal shallrreturpnlied the mthe the animal shelter. If the age determination form is not returned to the animal shelter within four (4) days after the person adopt- ing the animal took possession of it, the person adopting the animal shall forfeit the alteration deposit. When the age determination form is returned, the animal shelter shall establish the date by which proof that the animal was altered must be sub- mitted. e) Upon presentation of proof of age, no person sixty (60) years of age or older shall, if found to meet the qualifications and crite- ria of the adoption of a pet animal, be required to pay an animal adoption fee to the City of Iowa City, provided that a pet suit- able for adoption is available from the animal shelter. Persons so qualified shall not be required to pay for housing, food or Person non-vetadopting an erinarian ranimale accrushallibe responsible or to such ptfor spayingsuor neutering of the pet, costs of required vaccinations and any veterinary costs, and such persons shall be required to make the deposit set forth in b) above. 8. The animal shelter may waive the time periods established herein for good cause shown. 14soy