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HomeMy WebLinkAbout1986-09-09 Bd Comm. minutesMINUTES RESOURCES CONSERVATION COMMISSION JULY 14, 1986 - 7:30 P.M. LIBRARY MEETING ROOM B MEMBERS PRESENT: Vogel, Duffy, Friedman, Singer, Goodwin, Crain STAFF PRESENT: Schoenfelder CALL TO ORDER: The meeting was called to order at 7:35 p.m. by Ron Vogel, acting chair. APPROVAL OF MINUTES: Minutes of the May 12, 1986, meeting were approved as submitted. PUBLIC AWARENESS AND MEMBER DISCUSSION: No general public in attendance. ENERGY CONSERVATION GRANT UPDATE: Schoenfelder updated commission members on the status of the Energy Savings Payback Fund; the Waste -to -Energy study; the Mill Dam study; and the Cable TV Energy Programming. ANNUAL REPORT OF BOARDS AND COMMISSIONS: Vogel outlined the successes of the Commission for FY86 as being: 1. Sponsoring the speaker Wes Birdsall who presented information on the Osage Municipal Utility energy conservation program. 2. Reviewing the Utility Franchise Agreements and making recommendations to the City Council. 3. Members observed a hydropower demonstration model in connection with the Mill Dam project. Members agreed that the plans for FY87 should include: 1. Provide more free information to the public concerning energy conserva- tion practices. 2. The RCC should have more contact with human services agencies and with local area businesses to foster greater public support and awareness of energy conservation. 3. The City should sponsor a Thermography program free to residents of Iowa City. 4. More speakers should be invited to give presentations on energy topics free for the general public. i Resources1Conservation Commission July 14,Page 2 5. The RCC will continue to give advice and recommendations to the Council regarding the Utility Franchise Agreement and other energy related mat- ters. Singer agreed to prepare a proposal for accomplishing the first two items of the FY87 plan described above. His proposal will be ready for the next RCC meeting. i THERMOGRAPHY PROGRAM: i Members discussed starting a thermography program using the Probeye equipment currently in the City's possession. The equipment possibly needs calibra- tion. Vogel volunteered. the use of his University lab to calibrate the ! equipment. I Goodwin will make arrangements to have the equipment transferred to Vogel for adjustments. Friedman volunteered his time to operate the equipment once the program got underway. Members deferred further discussion until the next meeting. UTILITY FRANCHISE AGREEMENT: Vogel sited several omissions from the current proposed franchise agreement as compared to previous drafts; these are: I. No provision for a franchise fee. I 2. No Public Utilities Review Cortmission. 3. No provision for City initiated energy conservation programs to be sup- ported by the Utility. 4. No buyout provision. 5. No electricity buyback rates set to guarantee the City a minimum price for City generated electricity. 6. No provision for the City to review Utility customer complaints. 7. No provision for the city to inspect Utility books and records. 8. No provision for City to review rate schedules. Singer moved that Vogel should attend the July 15, 1986, Council hearing on the franchise agreement and present these concerns as representative of the the Commission's The objections to wthe ith proposed agreement. Friedman seconded ab- stention. () yes votes and one (Duffy) ab - /OS/ Resources Conservation Commission July 14, 1986 Page 3 ELECTION OF OFFICERS: Vogel nominated Goodwin as Chair; Friedman seconded, Vogel nominated S�inQer as Secretary; Du y secon a Friedman nominated Moreland as vice ngeSi r seconded, a r; These nominations were accepted unanimously. OTHER BUSINESS: I. Vogel noted that his letter of May 23 addressed to the City Council concerning funds for additional speakers has thus far gone unanswered. 2, A discussion of Dale Helling's draft proposal as to the future direction and goals of the RCC will be deferred to the next meeting, 3. The recommended change in the Bylaws for the regular meeting date previ- ously voted on will be dropped. Vogel so moved; Duffy seconded; passed ADJOINT: Singer moved for adjournment; Friedman seconded; passed unanimously. Meeting adjourned at 10:30 p.m. a /V -S/ T -- MINUTES_- FORMAL MEETING PLANNING & ZONING COMMISSION THURSDAY, AUGUST 21, 1986 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Cooper, Dierks, Jordan, Perry, Scott MEMBERS ABSENT: Horowitz, Wallace STAFF PRESENT: Beagle, Boyle, Franklin, Manning RECOMMENDATION TO CITY COUNCIL: 1. Recommend denial of the application submitted by Dr. William Dull, Z-8605, requesting the rezoning, from RNC -20 to CO -1, of property located at 19 Evans Street. REQUEST TO THE CITY MANAGER FOR STAFF ASSISTANCE: Request staff assistance to amend the Zoning Ordinance to permit small animal clinics in the CC -2 zone as a provisional use. CALL TO ORDER: Chairperson Scott called the meeting to order at 7:37 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: i None. CONSIDERATION OF THE MINUTES OF JULY 24, 1986: Perry moved to approve the minutes of July 24, 1986, as corrected and distributed. Cooper seconded the motion. The motion carried unanimously, 5-0. CONSIDERATION OF THE MINUTES OF AUGUST 7, 1986: Jordan moved to approve the minutes of August 7, 1986, as distributed. Dierks seconded the motion. The motion carried unanimously, 5-0. ZONING ITEMS: 1. Z-8605. Public discussion of an application submitted by Dr. William buil—Eo rezone property located at 19 Evans Street from RNC -20 to CO -1. Speaking for staff, Beagle remarked that he had no additional com- ments. Scott noted a letter from Robert Downer, of Meardon, Sueppel, Downer & Hayes, dated August 18, 1986. The letter includes a proposed amend- ment to the Zoning Ordinance which would allow professional offices in the RNC -20, RM -20, RM -44 and the RM -145 zones with restrictions. /0S.z I '.Id MINUTES FORMAL MEETING PLANNING 8 ZONING COMMISSION THURSDAY, AUGUST 21, 1986 - 1:30 P.M. PAGE 2 Public Discussion: Robert Downer, 122 S. Linn St., Iowa City. Representing the appli- cant, Downer explained the change Dr. Dull is requesting involves either the modification of the RNC -20 zone or to rezone the property to CO -1. He pointed out the applicant's availability to respond to questions from the staff or Commission. Commission Discussion: To clarify a point of order, Perry asked if there would be two items to vote on; the rezoning and the amendment to the RNC -20 zone. Scott felt the vote on the amendment to the RNC -20 zone was dependent on whether the request for rezoning was approved. If the Commission accepted the motion for rezoning, the second question would be moot. If the motion to rezone was denied, Scott felt the Commission should vote on the motion to amend the ordinance to better present the issue to the City Council. Dierks requested clarification of the impact of the votes on Dr. Dull. Scott stated that the worst case scenario for Dr. Dull would be Com- mission denial of both motions. The question then becomes a legal one between the City and Dr. Dull and carrying out the court order to vacate the office use. Boyle agreed, adding that if the motion to rezone is defeated and the amendment is approved, the Council should delay action on the rezoning since there is a chance that Or. Dull's office could remain on the property. Jordan moved to approve the application submitted by Or. William Dull, Z-8605, requesting the rezoning from RNC -20 to CO -1, of property located at 19 Evans Street. Perry seconded the motion. Regarding the motion, Jordan asserted his aversion to spot zoning. Also, since he was involved with the conception of the RNC -20 zone, Jordan stressed that the concept of preserving residential neighbor- hoods should be upheld. Cooper agreed with Jordan, adding that the ordinance should not be changed. As a point of reference, Perry cited the intent of the RNC -20 zone: "It is the purpose of this zone to preserve the character of existing neighborhoods and these regulations are designed to pre- vent existing multi -family uses within the neighborhood from becoming non -conforming. Conversions and redevelopment may occur up to the density provided in this zone." Perry commented that Dr. Dull's office is not offensive, but the Commission must keep in mind the goal to preserve the neighborhood. Perry expressed his concern with future use of the property under Co -1 zoning in the event Or. Dull would move. /d/.502 —t iFr MINUTES FORMAL MEETING PLANNING & ZONING COMMISSION THURSDAY, AUGUST 21, 1986 - 7:30 P.M. PAGE 3 A roll call vote was requested by Chairperson Scott: Perry - No Jordan - No Dierks - No Cooper - No Scott - No The motion was denied, 0-5. Regarding the proposal to amend the RNC -20 zone to allow on a limited basis professional offices, Scott asked if it was the Commission's wish to include only the RNC -20 zone or to include the RM -20, RM -44 and RM -145 zones. Downer commented that the proposal is an idea and can be changed to accommodate the Commission's wishes. Franklin interjected that in light of the Commission's comments at the informal meeting, the Commission should consider whether an amendment to the RNC -20 zone permitting a commercial use in a residential zone is what the Commission desires before the staff puts time in to evalu- ating the proposal. Dierks moved to request staff assistance to allow professional of- fices, on a restricted basis, as a use in the RNC -20 zone. Cooper seconded the motion. Perry asked staff if the amendment would be limited to a specific type of professional office. Franklin mentioned that there is a definition for "clinics" in the ordinance presently. She added that the specif- ics would be up to the Commission. In regard to the proposal to require a certain distance between doc- tor's offices, Dierks asked if Dr. Dull were to leave 19 Evans Street, would the property remain a professional office for purposes of the spacing requirement. Beagle responded that the distance requirements would be based on the use of the property at the time; if the use became residential, the distance requirement would not relate to the property. Scott referred to the comments made earlier by Perry and Jordan re- garding the residential integrity of the RNC -20 zone. Within the RNC -20 zone, Scott mentioned there are a few commercial uses. The zone is unique since the uses established prior to the RNC -20 zone remain conforming. Yet, as stated in the discussion concerning the law office at 528 Iowa Avenue, the Commission is reluctant to permit new uses other than residential in the RNC -20 zone. Scott asserted that neither the City staff nor the Commission has ever stated that the present use and restoration of the property was a detriment to the area. / 0Sot MINUTES FORMAL MEETING PLANNING & ZONING COMMISSION THURSDAY, AUGUST 21, 1986 - 7:30 P.M. PAGE 4 Dierks asked staff for an idea of the timeframe involved in reviewing the proposed amendment. Franklin felt the timeframe was dependent on what the Commission wants. Possible variables to consider include a review of the size of the offices and any restrictions desired. A 2-3 day time period would probably be necessary to develop the amendment. Additional time would be required to review the amendment with the Commission and City Council. A roll call vote was requested by Chairperson Scott: Jordan - No Dierks - Yes Cooper - No Perry - No Scott - No The notion was denied, 1-4. 2. Public discussion of amendments to the OPOH zone, Section 36-47. Scott stated the intent of the Commission to defer discussion of this item until the September 4, 1986, formal meeting. Dierks moved to defer action on this item until the September 4, 1986, formal meeting. Perry seconded the motion. The motion carried unani- mously, 5-0. Al Wells, 751 Camp Cardinal Road, Coralville. Wells offered to answer any questions the Commission had regarding the OPDH amendment. Scott attested to the Comnission's informal commitment to vote on this issue at the September 4 meeting. Wells requested a favorable vote. Regarding the Emmanual House of Prayer property, Dierks questioned Wells' plans for the site. Wells offered to present the site plans at the next informal meeting. OTHER BUSINESS: 1. Discussion of referral for staff assistance on an amendment to the Zoning Ordinance to permit small animal clinics in the CC -2 zone. Jordan moved to request staff assistance to permit small animal clin- ics in the CC -2 zone as a provisional use. Dierks seconded the mo- tion. Although he made the motion, Jordan stated his opposition to the proposed change in the CC -2 zone, noting that there was no need for i. Perry commented that there is currently a small animal clinic estab- lished legally in a CC -2 zone prior to a zoning ordinance change and that amending the ordinance would make that conforming. /*s t 01 MINUTES FORMAL MEETING PLANNING 8 ZONING COMMISSION THURSDAY, AUGUST 21, 1986 - 7:30 P.M. PAGE 5 Jordan questioned the timeframe involved. Franklin stated the amend- ment could be prepared in time for the next meeting: The use had been allowed in the C-2 zone previously and the same language could be used. A roll call vote was requested: Dierks - Yes Cooper - No Perry - Yes Jordan - No Scott - Yes The motion carried, 3-2: 2. Planning and Zoning Commission Information. a. In regard to City Attorney Timmins' legal opinion regarding the Fringe Area Policy Agreement for Area 4 and the Highland Heights Subdivision. Scott reported that the Council voted to take af- firmative action on the subdivision and sent their approval to the Board of Supervisors. b. In reviewing the legalities of restricting access to Rochester Avenue, Boyle reported that the City can, through the Comprehen- sive Plan, deny access to Rochester. Further, the Comprehensive Pian policy can be used in reviewing subdivisions. c. Reporting on an issue raised at the informal meeting, Franklin found the use on North Dodge Street is a home occupation (Shiatsu Massages) and the sign referring to a karate school will be re- moved. d. Scott distributed an article "Perspective on Iowa Economic Growth." e. Scott reported that the Oakes Woods Subdivision was referred back to the Commission for review of a revised plat. f. In regard to another Council action of interest, the ordinance amendment seeking to preserve a tree located on the lawn of a fraternity house located at the corner of Burlington and South Dodge,was forwarded to the Council with a 3-3 vote from the Commission. The 28 parking spaces required can be met by combin- ing the spaces provided on the fraternity house site with spaces on the abutting lot owned by the fraternity. Therefore, the required parking is met without additional changes to the Zoning Ordinance or removal of the tree. The ordinance was referred back to the Commission. '7 MINUTES FORMAL MEETING PLANNING & ZONING COMMISSION THURSDAY, AUGUST 21, 1986 - 7:30 P.M. PAGE 6 g. Perry questioned if Rick's Bar and Grill is in violation of the use of internally illuminated awnings. Franklin explained the awning was installed prior to the setting of the Public Hearing before the Council. The City Manager must decide whether inter- nally illuminated awnings without the graphics would be considered signage. Franklin stated the City Manager will be making the decision since there was not agreement within the Zoning Code Interpretation Panel. Scott asked that the Commission keep in mind a future issue of the size of awnings relative to the size of the buildings. Franklin pointed out that awnings were regulated by the Building Code presently, not by the Zoning Ordinance. Boyle emphasized the issue of regulating signage involves making fine distinctions between what is a sign and what is not. He cited the instance of commercial uses, such as Pizza Hut, which are distinguished by a' building feature, such as a red roof. The current ordinance expressly exempts buildings from the sign regulations, although their design may call attention to the business. Franklin agreed, adding that the issue can be akin to design review. h. Jordan questioned the legality of signage located at the intersec- tion of Highways 1 and 6. Franklin reported that the signage is legal. i. Scott, in continuing to report on the last Council meeting, men- tioned that the Environmental Regulations will be deferred until September. J. Scott asked staff to keep him apprised of the City review in the consolidation of Boards, Commissions, and Committees. ADJOURNMENT: Dierks moved to adjourn. Perry seconded the motion. The motion carried, 5-0. Minutes submitted by Linda Manning. Xd Z{%a Approved by: �etx j Sal y erks, Secretary /00V I MINUTES HUMAN RIGHTS COMMISSION JULY 28, 1986 SENIOR CENTER CLASSROOM MEMBERS PRESENT: Reed, Smithart, Hawkins, Weilbrenner, Farrant, Belle, Mims, Bergan STAFF PRESENT: Alexander RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER OR STAFF: None. SUMMARY OF RELEVANT DISCUSSION: 1. The meeting was called to order at 7:00 p.m. by Chairperson Reed. 2. Hawkins moved to approve the minutes of June 23, 1986, and Farrant sec- onded the motion. The motion passed unanimously. �j 3. In Conciliation: a. E/S 8 N0, 11-14-8501. The team has met with both parties and they are in the process of conciliating. b. E/0, 10-18-8403. The team made a No Probable Cause final determina- tion. c. E/S0, 7-16-8502. The team is in the process of conciliating. A meeting with the Respondent is scheduled for Tuesday, July 29, 1986. Thus far the Respondents have not been cooperative so Reed described the case and suggested if the Respondents were a no show on the 29th, that the case be scheduled for a public hearing. Hawkins moved that if the Respondents continue to delay the process and if forthcoming "new" information does not change the team's probable cause determi- nation and if the Complainant wants a public hearing that the case be set for a public hearing. Seconded by Smithari. The motion passed unanimously. Reed also described the problem that has arisen out of giving the Respondent a copy of the investigative report per his request. The Respondent after reading the investigative report discussed the comments attributed to his employees with these employees. Two of the employees want to "take back" their statements they made to the investigator because at that time "they did not know the whole story but now after speaking with the Respondent..." Discussion ensued. Staff was instructed to in the future, after interviewing witnesses, send them their comments in writing for review and correction if necessary. /4�S3 Human Rights Commission July 28, 1986 Page 2 I d. H/D, 10-22-8501. The team has met with both parties and they are in the process of conciliating. The Respondent, again per his request, was also given a copy of the investigative report and he is contesting the information. To accommodate the Respondent, the team will allow him to put his comments in writing which will be added to the record. Farrant and Mims discussed the reasonableness of the dollar damages requested by the Complainant. And once again, Commis- sioners discussed the feasibility of giving out a copy of the inves- tigative report. Whether we have to in order to be in accordance with the recent amended public records law is not clear. At a mini- mum, however, in the future the consequences of giving the report will be carefully considered and we will check with Legal before giving out any more investigative reports. e. E/R, 10-3-8501. The team made a No Probable Cause final determinati- on. f. E/S, 8-16-8501. The team will meet soon. g. E/S & A, 6-3-8501. The team made a No Probable Cause final determi- nation. 4. In Legal: a. There are three cases in Legal. 5. Cases Opened: a. Three cases were opened: one employment case.on the basis of disa- bility, an employment case on the basis of race, and a housing case filed on the basis of race. 6. Cases Closed: Four cases were closed; all No Probable Cause determinations. 7. Community Education: a. Cable TV Show - Staff described the most recent show on South Africa. Staff also advised Commissioners someone had approached her and asked her whether she would be interested in taping a show with a Nazi and an anti -Nazi. Commissioners voiced their dislike for giving Nazis a forum but indicated an interest in a show on anti-Semitism. Bergan suggested a group Prairie Fire as a resource. b. Education - Staff reported on her meeting with Purethane, a business in Coralville. The company had asked staff to advise them on formu- lating various personnel policies such as maternity leave. OS73 T F. Human Rights Commission July 28, 1986 Page 3 8. Old Business: a. Ordinance Revisions - Bergan and Weilbrenner met with David Brown and some progress is being made. b. Public Hearing (H/PAD, 5-24-8501) - Was delayed. The Respondent's attorney filed a motion to continue because staff first disseminated a public hearing notice giving July 18 as the date for the public hearing which was incorrect and the Respondent's attorney was not advised of the correct date until one week before the hearing. The Respondent's attorney has also filed a motion to dismiss the com- plaint on the premises the City's non-discrimination ordinance is unconstitutional. c. Big Mountain - Staff has not yet written a letter in apposition to the Navajo -Hopi Land Resettlement Act of 1974. 9. New Business: a. Reading material - was discussed. b. Commission fiscal year 1987 goals - were discussed. 10. Staff Report - was discussed. 11. Meeting adjourned at 8:40 p.m. Minutes taken by Phyllis Alexander. I Human Rights Commission July 28, 1986 Page 3 8. Old Business: a. Ordinance Revisions - Bergan and Weilbrenner met with David Brown and some progress is being made. b. Public Hearing (H/PAD, 5-24-8501) - Was delayed. The Respondent's attorney filed a motion to continue because staff first disseminated a public hearing notice giving July 18 as the date for the public hearing which was incorrect and the Respondent's attorney was not advised of the correct date until one week before the hearing. The Respondent's attorney has also filed a motion to dismiss the com- plaint on the premises the City's non-discrimination ordinance is unconstitutional. c. Big Mountain - Staff has not yet written a letter in apposition to the Navajo -Hopi Land Resettlement Act of 1974. 9. New Business: a. Reading material - was discussed. b. Commission fiscal year 1987 goals - were discussed. 10. Staff Report - was discussed. 11. Meeting adjourned at 8:40 p.m. Minutes taken by Phyllis Alexander. AbP` ) MINUTES IOWA CITY RIVERFRONT COMMISSION WEDNESDAY, AUGUST 6, 1986 - 7:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Gerleman, Helmer, Leo, Lovell, Wachal, Wallace MEMBERS ABSENT: Daly, McGuire, Stroh, Watson, Wielert STAFF PRESENT: Rockwell, Tworek OTHERS PRESENT: Merle Neubauer RECOMMENDATIONS TO COUNCIL: The Riverfront Commission recommends that Council approve amendments to Resolution No. 73-148 and the 1980 Riverfront Commission bylaws to enable the Commission to extend its charge to tributaries of the Iowa River in Iowa City, such as Ralston Creek. The specific amendments requested by the Com- mission are cited below in bold print: 1. Resolution No. 73-148. Resolution Establishing a Riverfront Commission Tor the City of Iowa City, Iowa, and Establishing the Membership, Terns, Duties, Powers and Authority of said Commission. Item 4: The Commission shall investigate, study, review and analyze Riverfront KEDS WITHIN THE FLOODPLAIN AREAS ALONG THE IOWA RIVER AND ITS TRIBUTARIES, AND shall investigate and determine what rules and regulations are needed and what Policy should be established relating to the Riverfront in Iowa City, Iowa, and shall study and investigate and make recommendations relating to the problem of clearing, planting, and construction of riverbank AND CREEKBANK areas and the problem of providing green areas and floodplains along the Riverfront. 2. Bylaws, December 1980, Article IV Section 4: Periodically, the Commission shall review the policies and programs of theCity, relating to the River, the Riverfront, AND INCLUDING THE TRIBUTARIES, SUCH AS RALSTON CREEK, and make such recommendations to the City Council as are deemed necessary. CALL TO ORDER: Chairperson Helmer called the meeting to order at 7:40 p.m. INTRODUCTIONS: Rockwell introduced Merle Neubauer. APPROVAL OF JUNE 4, 1986, AND JULY 2 1986 MINUTES: Lovell moved to approve the minutes of the June 4, 1986, and July 2, 1986, Commission meetings. Wachal seconded. Motion carried. —t fi Riverfront Commission August 6, 1986 Page 2 PUBLIC DISCUSSION: Neubauer asked if any action had been taken to ensure public fishing access at the Burlington Street Bridge. At the Commission's last meeting, Neubauer had expressed his concerns on the lack of public access along the east side of the river south of the Burlington Street Bridge. Wachal responded that he had discussed the matter with the University Vice President for Finance, who had stated that the fence which had been built in this area to secure a construction site would presumably be removed upon completion of the con- struction. Neubauer said that the fence looks permanent, and extends well beyond the construction site, but if the fencing is only a temporary measure, that would be fine. Leo recommended that the Riverfront Commission notify the Univer- sity of the Commission's desire to have the fencing removed once construction is completed. Neubauer suggested that there be access lanes available long the riverfront from the University motor pool to Harrison Street. Neubauer reiterated his desire for parking in the lot west of the river and south of the Burlington Street Dam during the summer session. Helmer stated that he would contact the University representative on the Commission, Stroh, to see if access lanes and parking could be provided. Neubauer mentioned that there is good fishing at the mouth of Ralston Creek on City property. There is an access lane, and he wondered if the City could be asked to maintain that road. Lovell added that if people are using the road to get to the fishing spot, the City might well be interested in pre- venting the road from deteriorating. Helmer asked Gerleman about fishing access to the river gained by crossing the Coralville Milldam. Gerleman explained that reconstruction to make safe crossing of the dam possible has been delayed until a decision is made on whether the dam will be used for hydropower production. Helmer suggested that fishing access should be considered as part of the dam reconstruction design. Wachal recommended that because fishing represents a lovely, passive use of the river, the Commission ought to encourage fishing access to the river. REPORT ON MAYOR'S YOUTH EMPLOYMENT PROGRAM RIVERFRONT ACTIVITIES: Rockwell submitted the report from LeAnn Weih, MYEP Environmental Coordina- tor. The memo summarized the MYEP conservation accomplishments on Ralston Creek and at Terrell Mill Park, and gave recommendations for future upgrading of several riverfront areas. Weih will be drafting a map of proposed work, such as plantings and erosion control measures, which would be done in har- mony with Project GREEN plantings done in past years. Helmer requested that thank you letters be forwarded from the Commission to MYEP Director, Peg McElroy, for the tremendous clean-up and conservation efforts undertaken by MYEP during the summer of 1986, and to Bill O'Brien for his contributions to the MYEP cleanup project. /*Sv Riverfront Commission August 6, 1986 Page 3 Rockwell commented that about $300 worth of tools have been purchased by MYEP, and asked if the Commission would be interested in securing funding for the tools, which could continue to be used on Riverfront-related projects in coning years. Leo said she would ask Project GREEN if they would fund the cost of some of the tools. Lovell added that she would consult with the City to be Manager about the City supporting the cost of the tools, which could continue used for purchased tools and tcost nwill be provided efit and fbyaR ckwelliction.Ato�Leotem�and Lovell f the REVIEW AND APPROVAL OF FY86 ANNUAL REPORT: Rockwell stated that she had drafted the report based on past activities and recommended projects as recorded in Commission minutes. MOTION: Leo moved to approve the FY86 Annual Report. Gerleman seconded the m—OToin, and discus- sion was then opened. Lovell asked if an item on beach swimming should be included as had been suggested by an Iowa City resident on the Urban Environ- ment Ad Hoc Committee bus tour. Various Commission members responded that public safety considerations precluded promoting beach swimming. Lovell inquired whether the Commission should be concerned about oil being dumped along the river near the Izaak Walton League property. Gerleman responded that oil being dumped in that area poses a real problem because of the high water table. He suggested that the issue should be handled by referral to the Department of Natural Resources. Wachal requested that a purpose statement concerning surveying erosion con- trol and dumping along the Iowa River be added to the canoe trip listing in the annual report. Helmer asked that the Terrell Mill bench project be described as completed. The final draft will be submitted by Rockwell on August 8, 1986. Gerleman suggested that the annual report be approved with the requested changes and forwarded to Council. MOTION CARRIED. The Commission discussed the rewording of Resolution No. 73-148 and 1980 bylaws so that the Commission could advise and institute activities, such as cleanup and erosion control projects involving Ralston Creek, MOTION: Gerleman moved and Leo seconded the motion to recommend that Council approve amendments to Resolution No. 73-148 and the 1980 Riverfront Commis- sion bylaws to enable the Commission to extend its charge to tributaries to the Iowa River in Iowa City, such as Ralston Creek. The specific amendments are cited below in bold print: 1. Resolution No, 73-148, Resolution Establishing a Riverfront Commission for the C ty of Iowa Duties, Powers and City, Iowa, and Establishing the Membership, Terms, Authority of said Commission. Item 4: The Commission shall investigate, study, review and analyze Riverfront NEEDS WITHIN THE investtigate aIN nd determineatIrulesVand regulationsAND ITS ) areRneedeAND d and swhat Policy should be established relating to the Riverfront in Iowa City, /W Riverfront Commission August 6, 1986 Page 4 Iowa, and shall study and investigate and make recommendations relating to the problem of clearing, planting, and construction of riverbank AND CREEKBANK areas and the problem of providing green areas and floodplains along the Riverfront. 2. Bylaws, December 1980, Article IV, Section 4: Periodically, the Commission shall review the policies and programs of the City, relating to the River, the Riverfront, AND INCLUDING THE TRIBUTARIES SUCH AS RALSTON CREEK, and make such recommendations to the City Council as are deemed necessary. Commission members expressed that this amendment had been a goal for the past two years, and that the Commission would like to include property owners along Ralston Creek in the proposed riprap exchange program, erosion control seminars and information access, and neighborhood organizational efforts to effect erosion control measures. The members would also like to continue MYEP cleanup and erosion control projects along public property on Ralston Creek in future years. • MOTION CARRIED. REPORT AND RECOMMENDATIONS CONCERNING RIVERFRONT COMMISSION FUNDRAISING: Rockwell reported for Daly that funds had been pledged by camera shops and marinas for public relations efforts connected with the photo contest. The Commission requested Rockwell to work with graphics artist, Pat Westercamp, to produce a readable, aesthetically -pleasing poster publicizing the photo contest, and to pay for the poster cost out of the funds raised by Daly for this purpose. REPORT ON RIPRAP EXCHANGE PROPOSAL AND EROSION CONTROL BROCHURE: Rockwell stated that volunteer intern, Mike Singer, had compiled a listing of property owners along Ralston Creek and had designed a survey to determine the extension of erosion control problems and the willingness of Ralston Creek property owners to pursue bank stabilization efforts. Rockwell handed out an erosion control booklet published by the Iowa Department of Water, Air and Waste Management. Lovell stated that the information shared with the public needed to be clear as to proper materials and installation procedures, such as stating the standard size of rock required. Leo suggested that the packet of materials include a copy of the permit application required by the State for bank stabilization projects. Wachal and Gerleman both requested that disclaimers be included in the fliers produced by the Commission, i.e. items such as tires, cottonwood trees, concrete with asphalt or exposed rerod, old refrigerators and car bodies are not acceptable for riprapping. Leo stated that she would like to have more information on matting techniques used for riverbank erosion control. The Commission discussed the possibility of sponsoring a riprap informational seminar for river and creekside property owners. Gerleman observed that it is important to organize riprap efforts so that neighbors could work together for effective erosion control. Rockwell was requested to ask Rick Fosse to '*S)t I Riverfront Commission August 6, 1986 Page 5 attend the Commission meeting in September to give Commission members more information on riprapping. Rockwell was also requested to bring a draft of the proposed survey and informational erosion control brochure for Commission review. OTHER: j Helmer suggested that persons from the Cedar Rapids Riverfront Commission and other community riverfront commissions, which had developed riverfront areas, be invited to speak to the Commission at a meeting this fall. He felt that It was important for the Commission to learn how other communities have accomplished riverfront projects, and then he asserted that the Commission should go after funds to achieve similar projects, such as bike paths and bank beautification. i Lovell discussed the Urban Environment Ad Hoc Committee bus tour of environ- mentally sensitive areas in Iowa City. She noted that it was educational to see the areas needing buffers and beautification. Gerleman stated that he had spoken with the new City Manager, Kim Leinbach, Coralville, on the sidewalk-to-riprap project. Mr. Leinbach seemed inter- ested in the project and seemed willing to explore the possibility of stock- piling sidewalk and surveying riverfront property owners. ADJOURNMENT: Gerleman moved to adjourn the meeting. Lovell seconded. Chairperson Helmer declared the meeting adjourned at 9:24 p.m. U jjb ; MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, AUGUST 28, 1986 - 4:00 P.M. ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Cavitt, Cox, Drum, Grimes, Gelman, Willis MEMBERS ABSENT: Buchanan, Lyman STAFF PRESENT: Eggers, Craig, Jehle, McGuire OTHERS PRESENT: Gladys Benz; Lilly Lau, East Central Regional Library; Pat Forsythe, Foundation Executive Director; Sue Young, KXIC President Riley Grimes called, the meeting to order at 4:03 p.m. Minutes of the regular meeting of July 24, 1986, were approved. Willis/Cavitt. Dis- bursements for July 1 and July 15, 1986, were approved. Cox/Willis. The Director reported on the following: 1. The building needs about $6,000 of repair to the brick, especially the vestibules and the planters. One-half will be done this year and the second half next summer after we are sure the window leaks in the vesti- bules have been repaired. 2. The Board's statement about service cuts has been mailed to all Friends members, Foundation contributors, volunteers and the media. Copies are available at the library and will be available at the public hearing on September 26. 3. A note has been received from Board member Ellen Buchanan thanking the Board for the flowers sent after her recent knee surgery. She faces a very long recovery period and will begin attending Board meetings as soon as she gets her doctor's permission. 4. There is some interest on the part of the Coralville Public Library in buying into the library's computer system. We have suggested this to them since 1982 but this is the first time they have been willing to give it serious consideration. A CLSI representative will give a demonstra- tion to the Coralville Board and staff on September 3. There would be a contract drawn up for both Boards to approve if agreement can be reached. We would need to charge something up front and then assess a continuing monthly charge, probably based on the number of terminals Coralville was operating. The chief advantages to the library: access to a collection of 40,000 volumes for our users, some ongoiq income to support computer activities and a first -step towards greater cooperative efforts between the Iowa City Public Library and the Coralville Public Library. 5. In September, the Board needs to set up its policy review schedule for this fiscal year so that coordinators can plan to have the various poli- cies and proposed policy revisions ready when needed. This will be the third year of the Board's plan to review all policies every three years. l q-SJr Library Board of Trustees August 28, 1986 Page 2 Eggers provided a quick review of the history of this library and cable access activities and then described recent developments. In August 1984, the Board approved, in concept, the idea of the library assuming the manage- ment of the cable TV access center under contract with the City Council and with funds provided by the franchisee as described in the franchise transfer agreement between Iowa City and Heritage Cablevision. Disagreement between these two parties regarding the interpretation of that agreement and subse- quent changes in federal law concerning the regulation of the cable industry has greatly slowed down progress in this area. During the last two years the library has emerged as possibly the only and probably the most logical non- profit agency to assume the responsibilities for the Community Programming Center already housed in the library. Broadband Telecommunications Specialist Drew Shaffer and former Assistant Library Director and AV Coordinator Connie Tiffany worked on the proposal a great deal before Tiffany's departure in late July. A draft proposal is now ready for consideration by the subcommittees of the Cable Commission and the Library Board. The Library Board's committee, Grimes and Drum appointed by Cavitt in 1984 and Gelmen appointed by Grimes in 1986, met for the first time Wednesday, August 27. They will meet with Shaffer, Eggers and representa- tives of the Cable Commission on Thursday, September 4. Shaffer also has a long list of questions which the City Attorney's office is currently working on. Committee members Gelman, Brown, Drum and Grimes reported their major con- cerns at this time. 1) It must be clear that the library can only take on this new responsibil- ity to the extent that the $125,000 per year will provide. It would be un- fortunate if the public perceived this as using current library resources for a new function at a time that the library is reducing service levels. 2) There are several issues of governance because of the complicated lines of responsibility and communication. The comnittee said they would bring the proposal to the Board when they had a version they could recommend. The President urged Board members to review the FY87 library annual report very carefully and to remember to use it all year long as a source of infor- mation about the library. He then asked them to set a date and agenda for a Joint meeting of the Library, Foundation and Friends boards. The meeting was set for Thursday, September 18, 5-7 p.m., Holiday Inn. Each board president will review the last six months and share future plans with the group. ques- tions and advice on the community's reaction to the service cuts will also be solicited. Grimes asked that they make a decision in September about a meeting with state legislators. There was disagreement about whether this meeting should take place before or after the November election. Foundation President Nancy Willis reported that pledges in cash towards the Centennial Endowment Fund have now reached $325,000. She is looking for suggestions for people to serve on the FY87 fundraising committee. The contract with East Central Regional Library was re -approved with the broader definition of providing back-up reference service for all unscheduled closings of the Cedar Rapids Public Library instead of just during closings OSS i 'r ' 1 Library Board of Trustees August 28, 1986 Page 3 due to Cedar Rapids' utility contract with Iowa Electric as approved at the July meeting. The change was requested by East Central, Willis/Cox. Unani- mous. The details of the September 6 public meeting were reviewed: live on channel 6; name plates for all Board members; an opening presentation by Grimes; all members will take turns answering questions. President Grimes will call each member with an assignment on questions for which they should be responsible. The Board approved and directed the President to sign an agreement between the Library Board and the City Council for coordinating collective bargaining negotiation procedures from the date of adoption of the resolution through the contract covering library employees which will begin July 1, 1987. Cavitt/Gelman. Unanimous. The agreement is similar to that adopted for each contract period since 1974. Drum agreed to serve as the Board's representa- tive to any closed strategy sessions called by the Council or by their nego- tiators. The Board received the FY87 annual report prepared by the staff. Eggers noted that it was done as a report to the Board, an historical record of FY87 and as a vehicle for staff analysis of library effectiveness. Key indicators (circulation, people into the building, new cards, reference questions) rose less than any year of the last five, but service requests by people with special needs and requests for resources in new and changing formats contin- ued to mushroom during the past year. Drum noted that the report contained incorrect information regarding the number of meetings he had attended in FY87. (Note: The correct number was 15 of 17, not 2 of 17, meetings.' This was corrected in the report to the State Library Commission and in the copies sent to the City Council an 8/30/86. LE) The discussion of the progress report on the five-year plan as a first step towards setting FY88 budget goals was postponed until the September meeting. The meeting was adj irned at 6:o0 P.M. toanle , o gger ers �SW