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HomeMy WebLinkAbout1986-09-16 Bd Comm. minutes3k,0 MINUTES HISTORIC PRESERVATION COMMISSION TUESDAY, JULY 15, 1986 - 10:00 A.M. SITE VISIT - 942 IOWA AVENUE MEMBERS PRESENT: Champion, Horowitz, Kern, Nowysz, Wagner MEMBERS ABSENT: None STAFF PRESENT: Barnes, Moen GUESTS PRESENT: Simone Delaty, Joe D. Biehler CALL TO ORDER: Sierk, VanderWoude, Chairperson Nowysz called the meeting to order at 10:10 a.m. The property owner, Simone Delaty, and the project contractor, Joe D. Biehler, were present at the meeting to answer Commission members'uestions regarding efforts to rehabilitate the house at 942 Iowa Avenue with assis- tance from the Rental Rehabilitation Program. The Commission was shown the improvements made to date to the exterior of the house and Commission members asked the contractor questions relating to methods being used to preserve and restore architectural features of the house. The contractor pointed out soffits which have been replaced to resemble the original soffits and porch supports which have been rebuilt to match existing original supports. A tour of the interior of the structure was also taken. Immediately following the tour of the property, the Commission moved to 1025 Woodlawn, the hone of Commission member Barbara Wagner, to discuss its posi- tion regarding the use of manufactured siding for this project. It was moved by Horowitz and seconded by Kern that the Commission approve the use of manufactured siding for the exterior of 942 Iowa Avenue provided that significant wooden features of the house, including the soffit, fascia, gable ends, corner boards and trim remain uncovered. Nowysz pointed out that rents permitted by the Department of Housing and Urban Development (HUD) are generally higher than rents customarily charged in the area. She feels that, in this case, the Commission is dealing with a client who has not been involved in preserving a structure, but rather is doing only the minimum necessary to historically preserve this building. Nowysz conceded that residing this building will be a gift to the street but she indicated a'preference to wait for an owner who is sensitive to the house and who is willing to replace or repair the original siding with an appropri- ate material. Pam Barnes, Rehabilitation Officer, described the objectives and regulations of the Rental Rehabilitation Program and explained the types of dwelling units identified in the Code. Horowitz inquired whether the siding in its /s42/ Historic Preservation Commission July 15, 1986 Page 2 present condition was a Code violation. Barnes replied that the City may only require that broken pieces be replaced. She suggested that the Commis- sion could recommend the type of material that should be used. VanderWoude explained that he is mainly interested in having the original lines and appearance of the house restored. He felt that even with an appli- cation of a manufactured siding, the original clapboard siding would be in place for an interested future owner to restore. In response to Nowysz' concern that vapor could become trapped behind the new siding and deteriorate the original wood clapboard, VanderWoude indicated that older houses were usually painted with lead paint which is an effective barrier. VanderWoude emphasized that if manufactured siding is not permitted, the exterior of the house will not significantly change and the impression of the original ap- pearance of the house will not be given. Horowitz stated that not doing anything to the property could only hasten its loss. Nowysz agreed with this point since she is not convinced of the owner's interest in the historical and architectural integrity of the prop- erty. Under those conditions, the property may actually get worse. Barnes suggested that the Commission could approve the use of manufactured siding with the condition that only siding of a similar size, grain and color be selected and that all trim, soffit, fascia and gables be painted, The Commission unanimously approved Horowitz' motion. The Commission reviewed a letter proposed to be sent to the State Office of Historic Preservation which cites the City's and HUD's reasons for favoring the use of a manufactured siding material for 942 Iowa Avenue. Kern moved that an additional letter be sent specifying the Commission's preferences 1) for the use of a smooth, four -inch vinyl siding in places where clapboard originally existed, 2) that three-inch corner boards be located in the posi- tion of original corner boards; 3) that all wood trim, soffit, fascia, and gable ends be retained, and 4) that the trim be painted a contrasting color. YanderWoude seconded the motion and the motion was unanimously approved. Nowysz appointed a subcommittee of VanderWoude, Wagner and Barnes to assist her in drafting the Commission's position in this letter. The subcommittee agreed to meet on Thursday, July 17, 1986, at the Planning Department office. The meeting adjourned at 12:30 p.m. Minutes submitted by Monica Moen. /sOR( _4A MINUTES HISTORIC PRESERVATION COMMISSION WEDNESDAY, AUGUST 6, 1986 - 7:30 P.M. IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Champion, Nowysz, Sierk, VanderWoude, Wagner MEMBERS ABSENT: Horowitz STAFF PRESENT: Franklin, Moen, Ramsdell GUESTS PRESENT: Susan Nathan CALL TO ORDER: Chairperson Nowysz called the meeting to order at 7:43 p.m. APPROVAL OF MINUTES: The minutes of the July 9, 1986, meeting were amended with the following corrections: On page 3, sentence 1 of the last paragraph, the word "was" was changed to read "were." On page 6, the first sentence of the Commissioners' reports was corrected to read "Nowysz announced that Old Brick was in the process of being sold." Champion moved that the minutes of the July 9, 1986, meeting be approved as amended. VanderWoude seconded the motion. The motion carried unanimously. PUBLIC DISCUSSION: Nathan gave an update on plans for the Homes Tour still scheduled for October 12. She said that she had spoken with the chairperson of the advertising and publicity committee, Brenda Bang, who had many ideas for designing posters, pamphlets and T-shirts to promote the event. Nathan stated that she had not spoken yet with the other committee chairpersons but that she would do so after the list of homes had been finalized. She commented that she thought a letter should be sent to local businesses requesting donations for the pro- ject and asked if a list of businesses could be provided to her for this purpose. Nowysz responded that a basic list of businesses for solicitation already existed and she added that it was more effective to address a solici- tation letter to a specific individual within the business. Nowysz also informed the members that the home selection committee had encountered some difficulty being that one of its members was out of town. She said that the committee had received a commitment from Marvin Dawson to include his home on Bowery Street in the tour and that there were several other possibilities. She stated that the committee was aiming to include four homes on the tour and that they would have to meet one more time before a list could be finalized. Other Commission members made suggestions as to other possible homes to include on the tour. Franklin informed the Commission that a committee had been formed to deal with the old school house located on the corner of Kirkwood Avenue and South Dodge. She said that at present nothing had transpired in relation to what would be done with the building but that the first meeting was scheduled for Historic Preservation Commission August 6, 1986 Page 2 later in August. Nathan asked if it wouldn't be beneficial for the Historic Preservation Commission to have a representative on that committee and Nowysz agreed that it would be helpful so that information could be relayed back to the Commission. Moen asked if the purpose of the committee was to advise the School Board as to what should be done with the structure. Franklin replied that that was correct and that the committee consisted of several people in the community who are interested in adaptively reusing the building. Nathan commented that Vicki Miller from the Johnson County Historical Society would like to be involved in the old school house project since the Society had played a part in the rehabilitation of a school house in Coralville. Nowysz said that she had received a note from Kevin Boatright of the Hoover Library in West Branch in which he stated that he was available whenever the Commission was in need of assistance. Nathan also stated that Beth Collison had called her and had expressed willingness to help with the Homes Tour. . DISCUSSION OF STAFF ASSISTANCE TO THE COMMISSION: Franklin explained that Moen had moved from her position in the Community Development Block Grant Division to another position in the Urban Planning Division, leaving the CDBG position vacant. She continued by stating that this position, which had called for a three-quarter time CDBG staff person and a one-quarter time staff for the Historic Preservation Commission, would not be filled until January. Cuts in the CDBG program for 1987 are antici- pated and the CDBG position will be cut back. Franklin pointed out that, for this reason, staff support to the Commission would be approached on a pro- ject -type basis. Using the proposed North Side Residential Historic District project as an example, she said that one of the three full-time staff members within the Urban Planning Division would. be charged with researching this project. Franklin commented that this sort of approach would provide a fresh- ness to the various projects undertaken by the Commission since different staff members would be involved in different projects instead of only one. However, she did recognize the concern about the lack of continuity in such an approach. Franklin complimented the Commission for its ambitious work plan and encour- aged members to continue to take the initiative in carrying out projects, especially in regard to public relations work so that less staff support would be necessary. She also mentioned that the Commission's willingness to form subcommittees to deal with certain projects would also ease the demand for staff support and that this cooperation would be especially helpful until January when the vacant staff position could be filled. Franklin concluded by asking for feedback from the members should problems arise in relation to the different approach to staff support. Vanderwoude inquired about the possibility of hiring a full-time historic preservation staff assistant and Franklin replied that if the Commission felt that staff assistance beyond the quarter -time position allowed was warranted, it should appeal to the City Council to request a new position.. Nowysz expressed her displeasure for the new approach, remarking that the strength of the Commission depended upon the consistency provided by a single staff member with the necessary abilities and background to support the Commission. She stated that having a different staff person provide support to distinct /Sz/ Historic Preservation Commission August 6, 1986 Page 3 projects would be very different from having a single staff person assigned to the Commission. Nathan agreed that the current approach gave more of an identity to projects undertaken by the Commission than the new approach involving several staff members would. Nowysz also pointed out that, unlike the Planning and Zoning Commission, the Historic Preservation Commission serves an important function as an advocate and that without the consistent support of one staff member, it would be difficult for the Commission to carry out this function. Franklin commented that the new approach would consist of having staff people sit in on meetings on a transitional basis and that much of the staff support provided to the Commission was not research but rather the manipulation of ordinance designations through a number of different bodies, which was an activity that all staff members were capable of. Nowysz asked if it wouldn't be possible to shift the rotating staff approach to other committees with less ambitious work plans than the Historic Preservation Commission so that the Commission might retain the continued support of one staff member. Moen responded that conceivably under the new system the Commission could receive more staff time overall and Franklin explained that this was true since diluting the workload over several people would be more beneficial than overworking one person. Though Champion agreed with Nowysz's concerns, she said that she understood Franklin's arguments. However, she did question how several projects under various staff people would be considered at one meeting. Franklin replied that the staff person providing support for the major item on the meeting agenda would attend that meeting and, if possible, could be briefed by other staff about the minor items on the agenda. She also mentioned again that for many projects, Commission subcommittees would be more appropriate than staff members. Nathan asked if under the new system staff members would be expected to participate at the subcommittee level. Franklin said that this would depend upon the project and the need.for staff support, stating that when necessary, a staff person would be available. She also stressed that there would not be a constant turnover of staff attending the meetings and that it was likely that the same person would be attending several meetings. Franklin concluded by asking that members be open to the attempts of the new system at least until January at which time the system would be evaluated and a deci- sion would be made in relation to the vacant quarter time Preservation Com- mission staff support position. SHOWING OF "A SENSE OF PLACE," THE COMMISSION'S PRESERVATION FILM: DISCUSSION OF STRATEGIES FOR THE PROPOSED NORTH_ SIDE RESIDENTIAL HISTORIC It was decided to defer discussion of the strategies until the next meeting and to invite members of the group representing residents of the North Side to that meeting. /S -o?/ Historic Preservation Commission August 6, 1986 Page 4 COMMISSIONERS' REPORTS: Kern mentioned that he was acquainted with a graduate student of American Studies who was on the editorial staff of the Daily Iowan Iwho would be will- ing to write editorials regarding the Historic Preservation Commission and its activities. Moen informed the Commission that Dr. Dull's medical office, located in the Woodlawn Historic District, might have to be moved due to the fact that when he established his office, Dr. Dull did not acquire an occupancy permit and that since that time, the zone has been changed from RNC -20 to CO -1, meaning that he was now operating there illegally. She stated that on Thursday, August 7, the Planning and Zoning Commission would be considering Dr. Dull's request to rezone his property to CO -1. Wagner added that if Dr. Dull did not succeed in having his lot rezoned, he would have to sell his office. Moen explained that the zoning had been changed to RNC -20 in an effort to prevent the building of apartment complexes and the destruction of existing buildings. Commission members as a whole expressed their concern that the structure occupied by Dr. Dull might not be maintained in its present state should he have to sell it. Wagner moved that the Commission support Dr. Dull in obtaining suitable zoning for the maintenance of his medical office and VanderWoude seconded the motion. The motion carried unanimously. The meeting adjourned at 9:05 p.m. by acclamation. Minutes submitted by Lee Ramsdell. /50Z i 33r(>l MINUTES BOARD OF ADJUSTMENT AUGUST 13; 1986 - 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT:- Fisher, Mask, Messier MEMBERS ABSENT: McDonald, Randall STAFF PRESENT: Beagle, Boyle, Franklin, Moen, Van Steenhuyse The meeting was called to order at 4:47. CONSIDERATION OF MINUTES: Consideration of the July 9 minutes was deferred due to the lack of a suffi- cient number of members who attended that meeting being present. Considera- tion of the June 11, 1986, minutes was also deferred until the next regular meeting. SPECIAL EXCEPTION ITEMS: 1. SE -8610. A public hearing on an application submitted by Ware McDonald =. to modify the front yard requirement for property located at 828 South Dubuque Street. Beagle explained that a special exception had been previously granted for this property, however, due to unforeseen construction problems, the applicants returned with an amended request to modify the front yards on both Dubuque and Benton Streets. This item was deferred from the June 11, 1986, meeting pending submission of a revised site plan limiting the size of the canopy and resulting amount of yard modification being re- quested. He said that a revised 'site plan has been submitted which shows a smaller canopy design than the one considered by the Board on June 11. Beagle said that the amended application is superior to the one previ- ously reviewed by the Board. The canopy will not obstruct the vision of drivers traveling within the vicinity of the intersection of Dubuque and Benton Streets nor will it have a negative impact on surrounding uses. He said that staff recommends the application be approved, reducing the required front yard on Dubuque Street from 20 feet to 2 feet and on Benton Street from 20 feet to 18 feet 6 inches, subject to the following conditions: a. That the yard reduction granted is the extent necessary to permit the construct of the canopy 14 feet 6 inches above grade as identified on the applicant's Site Plan dated July 17, 1986; b. That no portion of the canopy extending into the required front yard on Dubuque Street and Benton Street may at any time be enclosed. Miles Lemon; representing Ware McDonald Oil Co., rose and said that he agreeTwU the findings of staff. Board of Adjustment August 13, 1986 Page 2 BOARD DISCUSSION: Mask agreed that this proposal was better than the original proposal considered June 11. Fisher asked for a motion. Mask moved that 5E-8610 be approved, subject to the conditions outlined in the Staff Report. Messier seconded. Beagle polled the Board. The vote was 3-0 in favor of approval. 2. 5E-8618. A public hearing on an application submitted by Astrid Ziegler o es a lish a child care facility at 416 East Fairchild Street. Moen presented the staff report. The property in question was for some years used as Willowwind School. The past year, however, it has been a single family residence. She said that a child care facility is permit- ted in an RM -12 zone as a special exception. The facility will be li- censed by the state for 15 children. Section 36-55(c) of the Zoning Ordinance indicates that child care facilities must provide 100 square feet of fenced outdoor play area per child. The open area shown on the applicant's site plan, north of the house, is large enough to satisfy this requirement, but it is not identified as a play area on the plan. The facility must also provide 525 square feet of usable interior floor space to accommodate 15 children. This requirement has also been satis- fied. To meet the parking requirements, at least four spaces must be provided (two for the child care facility and two for the dwelling unit which will occupy the second floor of the building). The site plan shows four spaces, but does not identify the surface material of the parking area. The applicant is required to provide a permanent dust -free surface for the parking area. Moen said that the Board may consider the impact of increased traffic in the neighborhood. She said that the application meets the general stan- dards required for granting a special exception, and that the public interest will not be contravened. She mentioned that the applicant will have to provide at least one tree adjacent to the right-of-way in order to satisfy the tree regulations. Staff recommends that the special exception be granted, subject to the following conditions: a. That the facility's operation and maintenance meet all applicable State requirements. b. That the capacity of this child care facility be limited to 15 chil- dren at any one time. c. That the plot plan be revised to comply with Section 36-55(c)(1) providing for a fenced outdoor play area. d. That the plot plan be amended to reflect the surface of the parking spaces. e. That the plot plan comply with Section 36-73(a)(2) regulating the placement of trees adjacent to street rights-of-way. /S,?ax. Board of Adjustment August 13, 1986 Page 3 Moen added that two local property owners had called indicating that they did not oppose the application. Fisher asked -about the rectangular area shown north of the parking lot on the site plan. Beagle added that this is the 22 foot aisle required for parking areas where backing into the street or alley is necessary. Mask asked if the alley would be the only access to the parking area. Moen said yes, and added that traffic in the alley would be two-way. Tom Scott, of 419 E. Fairchild and owner of the property, spoke an behalf of Astrid Ziegler, the applicant. He said that the entire parking area, as well as the 22 -foot rectangle behind the designated parking area, will be paved. He described the use of adjoining properties, noting that most are rented to students. He said that he purchased the property a year ago and intended it to be for rental use. He said that, while in the year it has been occupied as a single family dwelling, it was rented to students and had not had a nuclear family in it for 14 years. He did not feel that having a child care facility in the building would create any more wear and tear on the building than using it as a rental property would. He said that a loading zone designation has been requested for the street frontin of the cared facilities will be met,lthatlacacfenceiablestate reuire- will begbuilt around the play area, and that the necessary trees will be planted. Raymond Ibsen of 503 North Van Buren said that he lives on the corner east of the property. He said that at times the large number of children at Willowwind School caused problems and he was concerned that similar problems may occur with a child care facility. He said that children would walk or play on the lawns and terraces at his home. He was con- cerned that loading and unloading 15 children at peak hours of the day would cause traffic problems. BOARD DISCUSSION: Messier asked if the day care facility would be providing transportation for the children. Scott said no. Mask asked if the parking area will be large enough to load and unload the children. Scott answered that a loading zone designation for the street in front of the building has been requested from the City Council. Fisher asked if the children will be restricted to the fenced area while outside: Scott said yes, and added that the day care's hours will be from 8:30 a.m. to 3:30 p.m., and would only operate during the academic year. Messier moved that the application be approved subject to the conditions outlined in the staff report. Mask asked if a condition should be added that the loading zone designation be approved before the special excep- tion can take effect. Boyle said that the designation had already come before the City Council; since they did not deny it, he concludes that the signs will be installed. /5�.Oz Board of Adjustment August 13, 1986 Page 4 Fisher said that he was satisfied that there would not be a significant impnotact be aaused largebnumbereofeunatte dic. He also felt ed children oaminghat around,etheere would presence of the day care facility would not have a negative impact on the neigh- borhood. Mask seconded Messier's notion to approve. Moen polled the Board. The notion passed, 3-0, in favor. 3. SE -8619. A public hearing on an application submitted by John Moreland, Jr., to modify the front yard requirement for property located at 521 Highway 1 West. Beagle presented the staff report, explaining that Moreland had received a building permit to raze the existing structure on the site (the former Federal Land Bank building) and build a combination convenience store with office/retail space. Moreland proposes to build a canopy over two gas pumps located in the 20 foot front yard along Highway 1 West. He said r is ard of the CIaldzone from 20 feet toe 0ifeetxalongoHighway I for only cal ecetin to reduce the rthe ont area occupied by the canopy. Beagle said that the canopy will be high enough so that it does not obstruct vision of drivers traveling along the highway or on access roads. As a result of redevelopment the convenience store will have 'a setback similar to surrounding buildings, thus increasing the amount of open space on the property. He said that the juxtaposition of the build- ing and the required front yard make .it impossible to locate the pumps and However, aff feelsin an rea thathere a the new use of theal epropertion tyuld not is superior ntodthe old use in that open space will be increased and greater sight access to surrounding businesses will be created. Staff recommends approval, subject to the following conditions: a. That the exception granted is only the extent necessary to permit the projection of a 24 -foot by 48 -foot canopy in the 'front yard as iden- tified on the applicant's Site Plan dated August 8, 1986. b, That the canopy shall not exceed a total height of 17 feet 6 inches above grade with a ground clearance of 14 feet 6 inches. C. That no portion of the canopy may at any time be enclosed. John Moreland, Jr , developer of the project, rose in support of the application, Norval Tucker of 1600 Prairie du Chien Road said that he owns property in The area and that he favored the application. Joel Popham, of Iowa City and manager of Godfather's Pizza, which adjoins the property in question, also spoke in favor. He said that the new use of the property will increase the. visibility of his business to travelers going west on Highway 1 West, 4507 Board of Adjustment August 13, 1986 Page 5 BOARD DISCUSSION: { Mask said that she did not object to the application. She moved that the i application be approved, subject to the conditions outlined in the Staff Report. Messier seconded. Beagle polled the Board. The vote was 3-0 in favor of approval: 4. SE -8621. An application submitted by Benjamin Chait to permit dwellings above the ground floor for property located at 401 South Gilbert Street. Moen explained that the applicant has asked that consideration of this item be deferred until the September regular meeting. Mask moved that the item be deferred. Messier seconded. The motion passed, 3-0. VARIANCE ITEMS: 1. V-8602. An application submitted by the Iowa City Rowing Club to vary the flood hazard overlay zone to permit the construction of a boathouse in Crandic Park. Beagle explained that the Iowa City Rowing Club had withdrawn their application. No further action was taken. 2. V-8603. An application submitted by Plaza Center Associated to vary the sign regulations of the CB -10 zone to permit more than one monument sign on the property line. This item is continued from the June regular meeting. Beagle explained that the applicants were requesting another deferral on this item. Fisher suggested that the item should not be deferred beyond the September meeting. Mask moved that V-8603 be deferred until the Septeager meeting, but that it not be continued beyond that time. Mess- ier seconded: The motion passed, 3-0: The meeting was adjourned at 6:00. Minutes submitted by Steve Van Steenhuyse Approved by: Peter s er�c, 4 -051 rman Ka n Frankl1n, 5ecretary /S -Oz MINUTES RESOURCES CONSERVATION COMMISSION AUGUST 25, 1986 - 7:30 P.M. LIBRARY MEETING ROOM 8 MEMBERS PRESENT: Goodwin, Vogel, Singer, Crain, Duffy, Moreland STAFF PRESENT: Schoenfelder RECOMMENDATIONS TO CITY COUNCIL: A. The RCC is requesting a budget of $1,000 for FY1988; $300 for speak- ers; $450 for service of the Probeye infrared imager; and $250 for promotional and educational literature to hand out to the general public. B. The RCC also recommends that the City provide office space and tele- phone for member use. C. The RCC requests that members receive a copy of the Coralville Mill Dam Study. CALL TO ORDER: The meeting was called to order at 7:33 p.m. by Gary Goodwin, Chair. APPROVAL OF MINUTES: Singer moved to accept the minutes of July 14, 1986, as corrected and to accept the draft 'Annual Report of the Resources Conservation Commission.` Vogel seconded; the motion passed unanimously. PUBLIC AND MEMBER DISCUSSION: No general public in attendance. UTILITY FRANCHISE UPDATE: Members discussed the Vogel editorial against the franchise agreement appearing in the 8/21/86 Press -Citizen. Members were in general agreement that individual RCC members sou express their concerns in a similar manner if desired. The RCC had no other specific recommendations other than to reiterate their recommendation against accepting the proposed franchise agreement if it did not include the proposed changes sent to the Council previously. DISCUSSION OF PROACTIVE AND REACTIVE STATUS: All members agreed that the Commission should be proactive in that it would propose and implement energy conservation programs. Singer moved to ask the City Council for a budget including $300 for speakers, $450 to service the Probeye infrared imager, and $250 for promotional and educa- tional literature for handout to the general public. Moreland seconded; the motion passed unanimously. /S'*?3 �1 MINUTES RESOURCES CONSERVATION COMMISSION AUGUST 25, 1986 - 7:30 P.M. PAGE 2 LIGHTBULB REPLACEMENT PROGRAM: The RCC will pursue the development of a lightbulb replacement program. A subcommittee including Goodwin, Crain and Moreland will investigate the program and make recommendations to staff. PROGRAM DEVELOPMENT BY M. SINGER: Singer proposed eight programs for RCC consideration. These are: 1. Energy Fair - A products show for local area energy businesses. 2. School Programs - Sponsor poster, essay, and science projects from elementary grades through high school. 3. Media Information - Provide newspapers with weekly or bi-weekly energy articles. 4. Local Brochure - Publish energy tips in small booklet form to be given to the general public. 5. Cable TV b Library Resources - Cablecast videotape energy programs and publish available library energy materials. 6. Lecture Series - Sponsor speakers on energy topics. 7. Energy Omsbudsman - Provide free energy information and consultation for elderly, low-income and disabled. citizens. S. Open Invitations to the Public - Publish in newspapers an open invita- tion for the public to attend meetings. At the present time the RCC will pursue the following programs with the following subcommittees: Energy Fair - Singer Media Information - Duffy, Singer. THERMOGRAPHY PROGRAM: Vogel outlined the repairs necessary for the Probeye and estimated that it would cost $450. A subcommittee was formed to pursue funds; Goodwin, Vogel. j OTHER BUSINESS: j} RCC members felt that with the new projects the RCC should meet twice a month - one formal and one informal meeting. Moreland moved that the RCC set the fourth Monday of the month (7:30 p.m.) as the date for informal meetings until such time as the proposed programs need no further develop- mental meetings. Singer seconded the motion, it passed unanimous. /50?3 -I 3 E-(5) MINUTES PARKS AND RECREATION COMMISSION AUGUST 13, 1986 MEMBERS PRESENT: Willis, Steinbrech, Watson, Alvarez, Hradek, Weideman and Henry MEMBERS ABSEiIT: Hesse and Jordison STAFF PRESENT: Trueblood, Moran, Howell, Harvey, Carroll, Ertz, Coffin and Ellerbrock SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Steinbrech, seconded by Hradek, that the minutes of the July 12 meeting be approved as written. Unanimous. DIRECTOR'S REPORT Trueblood updated Commission members on the status of the joint use swimming facility/City Park pool renovation projects. Work has been progressing on the new facility although the architect has been working without a contract and can- not be paid until the contract Is approved and signed by the City Council. The City Council had approved the contract In July without the architect's insurance company approval, and Trueblood has been meeting with the architect and city's legal staff to attain final approval. The Insurance company's attorney has tentatively approved the contract and the City Council should be approving the contract at their August 28th meeting. It appears at this time that work might not be started on the City Park pool project until after the 1987 season, due to the delay In contract approval. The project probably would not be completed by the beginning of the 1987 season, unless there is an extremely mild winter, and it would be unwise to risk not having an outdoor pool for the season. Willis asked if the bid price would be locked in now or wheh the bids are let in.the spring, and Trueblood answered that the price would be, based on the bids let In mid -winter or early spring. Steinbrech asked why work was progressing on the joint use facility without a contract, but not City Park pool, and Trueblood said he was not certain, but It probably was due to the time schedule. There was'considerable discussion concerning the FY187 Recreation Division budget and staff's proposal for an amended balanced budget. Commission and staff members agreed to schedule a special meeting for recommendation for approval to the City Council on August 20 at 5:00 p.m. OTHER BUSINESS Hradek reported that the Great Peace March arrived In Iowa City on July 26th and presented a peace tree to the Mayor. The City Forester will be planting the tree In a park with a commemorative plaque at Its base. Moved by Alvarez, seconded by Watson, to adjourn at 9:05 p.m. Dee Harvey. Sec 9 tary