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HomeMy WebLinkAbout1986-09-16 Info PacketCity of Iowa City MEMORANDUM DATE: September 12, 1986 TO: City Council FROM: City Manager RE: Material in Information Packet Memorandum from the City Manager regarding Scott Boulevard RISE applicatic Memoranda from the Assistant City Manager: a. Wastewater. Treatment Project - Staff Project Management Committee b. 28E Agreement for Joint Operation and Use of Swimming Facility Memorandum from CDBG Program Coordinator regarding funding operational expenses of human service agencies with CDBG Funds. Copy of letter from Mayor Ambrisco to Jane Therme regarding speeding problems on Highway 6 Bypass. Copy of letter from IDOT to Mayor Ambrisco regarding speed study on Highway 6 Bypass. Letter from the Iowa City Fire Department inviting the Council to a demon- stration of residential sprinklers. Latter from Visiting Nurse Association inviting the Council to an open house. Notice to the Council of a Johnson County Citizens Committee for the Handicapped Awareness Banquet. Copy from Iowa City School District explaining the district's position regarding a 28E agreement to build .a jointly used swimming facility. City of Iowa City MEMORANDUM Date: September 11, 1986 To: City Council From: City Manager Re: Update - Scott Boulevard RISE Application The staff of the Department of Planning and Program Development recently contacted representatives' of the Iowa DOT concerning the statu Scott Boulevard RISE application, s of our We understand that 49 applications were received for this round of funding - about the same number as last time. The recommendation of the Iowa DOT staff is based upon certain economic development criteria, and we believe our grant application has satisfied those criteria. We have been advised that the Commission may make its decision as early as November. We will keep you informed, bc3 City of Iowa City MEMORANDUM Date: September 12, 1986 To: City Council From: Assistant City Manage Re: Wastewater Treatment Project - Staff Project Management Committee Attached please find summaries of the first three meetings of the above - referenced committee. You will continue to receive copies of the summaries of all Committee meetings in your information packet. The Committee cur- rently meets on a weekly basis and this schedule will be adjusted as neces- sary during the course of the project. If you have questions or wish additional information regarding these summaries, please bring them to my attention at a Council meeting or feel free to give me a call. cc: Chuck Schmadeke Marry Boren Ed Brinton Rosemary Vitosh bil/9 /VRO I SUMMARY WASTEWATER TREATMENT PROJECT - STAFF PROJECT MANAGEMENT COMMITTEE MEETING August 27, 1986 Staff,Members Present: Others Present: Helling, Schmadeke, Vitosh, O'Malley, Boren, Brinton Loren Leach, Metcalf & Eddy Bob Severance, Metcalf & Eddy Metcalf & Eddy furnished two construction schedules for Committee review, one referred to as the short schedule and the other referred to as the extended schedule. The Committee agreed the extended schedule was more realistic. 'The Committee raised concerns regarding the expected cash flow for the new treatment plant being at the rate of a million dollars per month during the winter months. The lift station and wastewater treatment plant storm facility are two portions of the project which have major expenditures and a major portion of construction during the winter months. Metcalf & Eddy stated the preparation and completion of plans would not'be done until late in the construction season next spring and construction would proceed into the winter season. The Committee stated it would like to accelerate either the Sand Road facility or the upgrading of the existing treatment facility thereby enabling more of the work to be completed during next year's summer construction season. Metcalf & Eddy indicated they would adjust the schedule according to staff directive and also pointed out the critical elements in the schedule. Once construction is begun, Metcalf & Eddy will be provided with the contractor's schedule thereby enabling the City to determine a more accurate cash flow. Metcalf & Eddy will provide the Committee with monthly reports which will include cuirent projection of cash flow for Finance. Metcalf & Eddy also furnished two proposals regarding information on the subcontractor packages. The Committee will discuss this information at the next meeting, fs`7 The Committee asked Metcalf & Eddy to provide input regarding the public relations program. Leach indicated the public needed to get accurate information regarding the meaning of the five year storm design to dispel misconceptions. Metcalf & Eddy will be asked to review informational materials to be sent out as part of the public relations program. i At the next meeting scheduled for 1:30 p.m., September 3, 1986, the information provided by Metcalf & Eddy regarding subcontractors and the public relations program will be 3 discussed. Meeting adjourned. i -z- SUMMARY WASTEWATER TREATMENT PROJECT - STAFF PROJECT MANAGEMENT COMMITTEE MEETING August 20, 1986 Staff'Members Present: Atkins, Helling, Schmadeke, s Vitosh, O'Malley, Boren, Brinton f? SUMMARY OF DISCUSSION. ?' The City Manager discussed the purpose and responsibilities of the Committee. The Committee is to be a collective body of knowledge providing the Project Management Consultant with a centralized decision making forum to which they report to. Any decision of any consequence should be A presented to this Committee. The City Manager stated he wanted to be involved.with regard to problems, if 'any, with financial aspects. The Committee is to keep the City Council informed via minutes and/or memos. Y. �s Brinton stated the responsibility as to technical issues was discussed at the last meeting. It was decided that Boren, Brinton and Schmadeke would be responsible regarding technical matters. The City Manager agreed and stated that once a decision regarding a technical matter was made by them it is to be brought to the Committee. Peripheral, administrative or financial aspects also have to be given consideration with regard to technical matters. The Committee is to provide a general consensus forming function. Schmadeke inquired as to the University of Iowa's rate structure. Vitosh stated the Finance Department would oversee the rate structure initially. Helling stated the Committee would keep minutes, approve same and submit them to the City Council. The City Manager stated the Committee should prepare a schedule of decisions that would need to be made after development of a master project schedule. The Project Manager will consult this committee for advice and how the R City should proceed with the project. The City Manager stated the Committee will be responsible for the preparation of public information. The community is to be kept informed on a regular basis about the progress of the construction project and how the project might affect /S;6 various neighborhoods. The recommendations and concerns as outlined in a letter from Attorney Joe Holland were discussed. Discussion centered on the need for a schedule for the i- completion of the various phases of the project and the projected expenditures. The Project Manager is to be notified that a realistic schedule is to be prepared. .,: Boren stated Pollution Control's Assistant Superintendent Wordelman has indicated he will be retiring in the near I [i future. Boren asked that the position be advertised at this _ time. This would create an overlap and the individual hired R would be here during the construction of this project. The City Manager stated his approval and asked Boren to arrange i it with Human Relations and Finance. Schmadeke gave an extensive explanation of the details of " the project. ;. 3{ O'Malley stated the Project Manager will have to develop a !` schedule based on the City's projected expenditures in connection with this project. The City needs to determine -9 the method and length of investments. A meeting with Metcalf and Eddy should be scheduled to discuss what the City's resources are and how it affects the project. Discussion.of the community relations program was deferred to the next meeting. The proposal for some type of cross -connection between the { storm sewer and sanitary sewer in the Rundell/Dearborn Street area was discussed. The Iowa Department of Natural Resources has indicated it would be an acceptable _ alternative. Helling stated the Committee needed to consider the benefit of this alternative and also consider a possible detection device. This decision is to be given top priority. Halling stated the Committee needed to identify key decision points and develop strategy for each. Helling stated he would like to have a schedule of projected project costs and expenditures established by the next meeting. A master project schedule needs to be prepared and discussed r". with the Project Manager regarding the schedule, �{ interrelationship and review process. Y The meeting adjourned. ( -2- ,�� I W4 MINUTES WASTEWATER TREATMENT PROJECT - STAFF PROJECT MANAGEMENT COMMITTEE August 13, 1986 Members Present: Belling, Schmadeke, O'Malley, Boren, Brinton SUMMARY OF DISCUSSION: , Dale Helling, Chair of the Committee, stated the Committee was created to provide a formally structured decision making unit. The Committee will be working closely with Metcalf & Eddy, Inc., Project Manager, in making decisions concerning the project, i.e., site selection, treatment process, etc. The Committee will also be a source of information thereby keeping the public informed about the Wastewater Treatment Project. Discussion was held on how to implement a community relations program. The possibility of a newsletter containing basic information about the project being distributed to the public was discussed. The Committee needs to decide what information the public needs in order to become more familiar with the project and the method to be used for distributing this information. The Committee shall meet at 1:30 p.m. each Wednesday unless otherwise notified. The next meeting is scheduled for August 20 to be held in the Public Works conference room. /S67 City of Iowa City MEMORANDUM -� Date: September 11, 1986 To: City Council From: Assistant City Manager Re: 28E Agreement for Joint Operation and Use of Swimming Fac lity Since the voters approved the Bond referendum for a new indoor/outdoor swimming R001 facility in June 1986, City staff has been involved in discussions with representatives from the Iowa City Community School District to finalize the 28E Agreement necessary for the joint construction and operation of that facil- ity. Most of the terms of that agreement have been worked out to the satisfac- tion of both parties. There is a necessity, however, that staff now obtain further guidance from Council. The report to the Joint Planning Committee prepared by Neumann -Monson Archi- tects in March 1986, included information on projected operating costs of the new facility (Attachment A) and estimated percent of use by the School District (Attachment B). This information was based on figures provided by the City and the School District to the architect and to the Joint Planning Committee. Operation and maintenance cost estimates as presented in Attachment A, as well as figures representing the projected use of the facility by the City, have not changed. cost-sharing aspects of the 28E agreement. Recent discussions with the School District representatives have included the District representatives have identified operation and maintenance expenses which they deem appropriate for cross -sharing of which their share, at 30% annually, would be $32,716 or $11,536 less than the annual cost-sharing estimate which Council received as part of the Neumann -Monson report: In addition, the School District has re- quested that the annual minimum percentage contribution to operation and main- tenance of the facility be 30% initially but with a provision that this amount could be reduced, at a maximum rate of 3% a year, to a minimum 20% contribution if actual use by the School District were to be substantially below estimate. This would reduce their share to $21,810 in 1986 dollars. Based upon ,the information previously received by Council, I do not believe Districtthat the without further authorito ty by eC Council. to the cEstimaturrent edoo Schooloperating ex- tses have not School Districtfromwhat maed and y haveioriginallyubeennassumed wouldrhaveito be he picked up in the City's operating budget. I am requesting further guidance from Council before proceeding to finalize this agreement. Please call me if you have any questions regarding this matter. tp4/10 cc: Parks and Recreation Commission Iowa City Community School District Director of Parks b Recreation /S4 ti K Attachment /6 PRELIMINARY ` ESTIMATES OPERATING COSTS AND REVENUE PROJECTIONS JOINT SWIMMING POOL F APRIL 4, I986FI� PERSONNEL COSTS Full-time Personnel Supervisor (including benefits) - 451 assigned to this facility Maintenance Worker (including benefits) $ 13,178.00 19,463.00 Part-time/Temporary Personnel Total Full-time $ 32,641.00 - yy Maintenance Workers 2,080 hours Cashiers/Receptionists/Supervisorse-$4,992 hour Lifeguards — 12,720 hours ,992 hours Q 53.50/hour B $3.93/hour $ 7,280.00 Instructors - 1,490 hours E 54.03/hour Aides 17,472.00 49,990.00 - 1,490 hours 2 $2.52/hour Managers (summer only) - 1,680 6,005.00 hours E $4.85/hour 3,755.00, Social Security 8,148.00 I.P.E.R.S. 6,625.00 533.00 Total Part-time/Temporary $ 99,808.00 B Total Personnel $132,449.00 f Plus 58 Inflation $ 6,622.00 €, (; BUILDING OPERATING COSTS Total Low $139,071.00 Utilities High $51,800.00 $56,800,00 Pool Supplies (chemicals) $ 2,400.00 Miscellaneous Supplies $ 2.900.00 $ 1,200.00 ' - 4, Building Halntenance $ 1,400.00 Water $ 2,400.00 $ 2,800.00 and Sewer $ 315000 Property , . Insurance $ 3,500.00 Telephone $ 3.000.00 $ 3,200.00 $ 900.00 $ 1,000.00 Liability Insurance $$112.1877.00 11M72_-00 11,? 727 Op $84,47-7.0-0 f! Average $'81,177.00 Plus 5% Inflation Total $ 4,059.00 Building Operating Costs $ 8500 7ota1 Personnel and 0 eratin REVENUE PROJECTION $224,307.00 Lap/Public Swim - 50,400 p $1.00 (average) Lessons - 1,600 p $12.00 (average) Special Interest Groups - 500 hours $ 50,400.00 p $15.00 Swim Passes - 100 E $75.00 (average) Pool 19,200.00 7,500.00 Rentals - 50 hours p $25.00 Locker Revenue 1,500.00 Concession Revenue ,250.00 1 1,000.00 School Use - 30E of maintenance, building supervision, 4,000.00 operations 44,252.00 Total Pro ected Revenue 5140,102.00 arAd e IOWA CITY COMMUNITY DSCHOOL DISTRICT e Doe S. Dubuque Sueei _ �'Supeuperintendenl 1.. Cronin � dIflows City, laws 5224f March 21, 1906 �cllr^ F p:el aae•Deas TO: Randy Jordison FROM: Jerry Palmer RE: Tentative School Use - Iowa City/School District Pool Mike percent of,usage ofrthe proposedlJoint swimmingapool. rchFollowing6isoadiscuss tentative usage proposal: Pool Operating Hours: Monday - Friday 6:00 a.m. - 9:00 p.m. - 15 hours per day Saturday 10:00 a.m. - 8:00 P.m. - 10 hours per day Sunday 1:00 p.m. - 8:00 p.m. - 7 hours per day Hours•per week of operation - 92 hours per week Tentative Schedule: Monday - Frid�_ M School Use City Use 6:00 a.m.,- 9:00 a.m. 75% 50% 25% 50% 9:00 a.m. - 12:00 P.M. 0 100% 12:00 P.M. - 1:OO P.M. 50% 50% 1:00 p.m. - 6:00 p.m. 0 100% 6:OO P.M. - 9:00 p.m- Based on the above tentative schedule the school district would use the pool 37% of the time during the school year for regularly scheduled swimming programs. In addition, special assigned times would be needed to handle special events (i.e. swim meets, special populations, etc.). Combining the regular schedule and special events I would estimate that the school district would use the pool approximately 40% of the time from September 1 to June 1. Seasons School Use City Use June 1 - September 1 0 1000X% September 1 - December 1 40% December 1 - March 1 40% 60% March 1 - June 1 40% 60% Annual Average 30% 70% /.549 City of Iowa City MEMORANDUM Date: September 12, 1986 To: City Council"and City Manager From:M Marianne Milkman, CDBG Program Coordinator Re: Policy - Funding Operational Expenses of Human Service Agencies with CDBG Funds The Committee on Community Needs (CCN) will be holding public hearings on applications for 1987 CDBG funds on September 14 and September 29, 1986. Al- though Congress has not yet appropriated any funds for the FY87 CDBG program, HUD staff has indicated that funds are likely to be reduced by 10% from the 1986 allocation. I therefore anticipate approximately $557,000 in new entitlement monies. In addition to these monies $15,000 in program income, $106,000 of unallocated 1986 funds and approximately $40,000 of carryover funds will be available for allocation in 1987, a total of approximately $718,000. Of the 1987 entitlement funds 15% or $83,550 may be spent on Public Services. Such services are defined as ones concerned with crime prevention, employment, child care, health, drug abuse, or similar needs in the community. Funding for Public Services may be used both for facilities and for operational expenses. i In the past it has been Council policy not to use CDBG monies for operational activities of any agency. Council made an exception to this policy in 1984 for a three year Shared Housing Program, and most recently another exception was made to fund the Human Services Coordinator position under the amended 1986 CDBG budget approved 7/15/86. During the discussion of the FY87 "Aid to Agencies" budget, some Council mem- bers noted that funding for these agencies might have to come from other sources if General Revenue Sharing monies dried up. This is now a reality. As noted above, approximately $83,000 in CDBG monies could be used to fund Human Service Agencies, provided the agency is located in Iowa City, serves predominantly Iowa City residents, cannot obtain adequate funding from other State and Federal sources, serves mainly low and moderate income persons and meets all other requirements of the CDBG program. Unfortunately the CDBG program year is six months out of phase with the City's fiscal year budget cycle. Therefore, CCN and the CDBG staff would like to have some direction from Council at this time on any policy change for funding of operational expenses for Human Service Agencies. In the past CCN has, in general, automatically excluded such requests from consideration for funding, since they were contrary to Council's policy. We would appreciate a discussion at Monday's informal Council meeting on this matter. Staff will be available at this meeting to discuss possible options and provide additional information. tp4/1 cc: Don Schmeiser Marge Penney /s49 CITY OF IOWA CITY CVIC CENTER 410 E. WASHNG'Uo' ST. iOwA CT/,'0'VA _2240 (3 ;o)�.:,_CC September 10, 1986 Ms. Jane Therme 1921 Gleason Iowa City, Iowa 52240 Dear Ms. Therme: Thank you for your recent letter concerning the problems of speed .control and other general traffic related matters along Highway 6. The City Council has recently asked the State Department of Transpor- tation to undertake traffic analysis work along Highway 6, specific- ally to consider reduction in the speed limit. Hopefully, the State studies will support a reduction in the speed limit and thereby we may possibly experience fewer of the "hurry like hell' folks you mentioned to me in your letter. Thank you again for your interest and I have taken the liberty of copying your letter to the City Manager and Police Chief. Sincerely, / 1111am risco 'H^*! Mayor SJA/sp cc: City Council/ City Manager Police Chief /S7° T / d RECEIVEOAUG 291986 August 28, 1986 Mayor William Ambrisco.: I read with interest the article an the front page of the August 27th Press Citizen entitled "Highway 6." I have been concerned for some time about cars, not just trucks, running red lights at the intersections on highway 6 - especially the Sycamore intersection. I drive through that intersection every day. I never proceed on a green light until I have looked to see all cars stopped and have warned my children many times to do the same. People routinely run the light when it is yellow, even turning red. Maybe people need to be re-educated as to what a yellow light means, which is, "slow down and prepare to stop" not "hurry like hell to get through it." Sincerely,,,//�� pg-pq oil pl.-fes Y Jane Therme 1921 Gleason cc: Press Citizen /.-70 RECEIVEDSEP 121986 Iowa Department of Transportation 430 16th Avenue SW, Cedar Rapids, Iowa 52404 319/364-0235 September ll, 1986 Ref. No. 451.3 Johnson County The Honorable William Ambrisco, Mayor City of Iowa City Civic Center ! 410 E. Washington Street Iowa City, Iowa 52240 Dear Mayor Ambrisco: In your letter of September 2, 1986, you requested a speed L y� study be conducted on U.S. 6 from Riverside Drive easterly to the east corporation limits of Iowa City. Your request has been reviewed In the field with your city ! staff and our Resident Maintenance Engineer Dick Kautz. Based on that review, we have asked our Department to con- duct a speed study on this section but not to physically do It until after the opening of the major businesses in the new shopping area at Broadway Street. We understand this ' new shopping area plans to open the latter part of September so we will ask the speed study be conducted anytime after f October I. - Once the speed study c has been �. completed and we have. that in- � E' formation, we will present this to your city staff for their j. consideration. i i 1 Very truly yours, I Robert C. Henely District Engineer District Six RCH:jh cc: Iowa City Council - Stephen J. Atkins, City Manager Dick Kautz, RME Dwight L. Stevens CITY OF IOWA CITY CIVIC CENTER 410E. WASHINGTON 3T. IOWA CT1 IOWA c224O ( Cu: September 11, 1986 The Honorable Mayor and City Council 410 East Washington Street Iowa City, Iowa 52240 Dear Mayor Ambrisco and City Councilmembers: Every year over 6000 people die in fires, usually in their own homes. There is something available now that could greatly reduce that tragic loss - RESIDEIITIAL SPRIKLERS. Up to now sprinklers have generally been used in commercial property. With "state-of-the-art" design they have quick reacting heads and attractive appearance to fit most decor. They can be mounted with plastic pipe on either the wall or ceiling, and using the domestic water supply, are avail- able for the private home now. Sprinklers have the advantage of not only reliability, but they put the water where the fire starts, instantly. The insurance industry not only recognizes the importance of the sprinkler system as a way to reduce property loss and claim payments, but it also has a proven history of saving lives. On Friday, October 3, 1986, the Iowa City Fire Department is going 'to be demonstrating a Home Sprinkler System to kick off the start of Fire Preven- tion Week. We cordially invite you to participate in the activities to be held at the Civic Center parking lot. The sprinkler demonstration will involve a camper trailer specifically renovated to include a sprinkler resem- bling that in a new home. Your participation would involve being in an actual sprinkler activation. A small fire will be set in the trailer and extinguished by the sprinkler system. THE TRAILER HAS BEEN TESTED AND USED SEVERAL TIMES, AND IS A SAFE DEMONSTRA- TION ENVIRONMENT. SAFEGUARDS AND BACKUPS ARE INSTALLED TO ASSURE THAT NO HARM WILL BE INCURRED BY ANY PARTICIPANTS. We would appreciate your involvement in the demonstration. It is exciting and rewarding to experience the extinguishment of a fire while it is small, before it becomes a threat to life. Your participation will help demonstrate this valuable life-saving,concept. We will be contacting you in the near future to discuss the details of our life safety demonstration. Thank you for your consideration. Sincerely, _ Larry D. Donner, Fire Chief Iowa City Fire Department ry K nney, Fir Marshal Iowa City Fire Department /970L Visiting Nurse Association of Johnson L-ounry Adult Day Program September 4,1986 Mayor William J. Ambrisco City Hall 410 Bast Washington Street Iowa City, Iowa 52240 Dear Mayor Ambrisco, The Iowa Association of Adult Day Health Care Providers (IAADHCP) is an organization of interested agencies and individuals working to help prompts and develop Adult Day Cars Programs. Adult Day Care Programs service senior citizens and handicapped persons in need of assistance by providing services such as health maintenance, self-care training, rehabilitation, hot meals, individual counseling, recreational acti- vities, socialization, and others. Adult Day Care Programs allow parti- cipants to return home in the evening so that they can remain a part of their Community and avoid the costs associated with 24 hour -a -day institutionalization. 4 We are writing to ask you to proclaim the week of September 21st - 27th, w, 1986 as Iowa City Adult Day Cara Center Week. Iowa City has the only adult day center in Johnson County. By focusing attention on Adult Day Care Programa, this resolution could greatly benefit many senior citizens and handicapped parsons in need of community based services. The i. commemorate lthisyspecialmnational event• Wem will be hostig nwishntooinvitele k to you and the City Council members to drop in for a visit at your convenience. We would like to plan special activities to correspond with this official proclamation. The will be advertised in the local newspapers channels, as well as on the radio. Your efforts in promoting this important resolution are most needed and will be greatly appreciated. Many thanks for your interest and concern. cerely Iry E nitto Senior Center, 28 S. Linn, Iowa City, Iowa 52240 r DHcerfdent (319) 356-5229 4 Mi Awareness Banquet, Awards The Johnson County Citizens Committee for the Handicapped (' > will sponsor a Community Awareness Banquet on October 7, 19Bb as a Handicapped , part of National Employ the Handica ed Weak I_ , ! October 5th - 11th. Recognition will be given to persons who a have done that "something extra" to improve the lifestyles of � persons who have x disabilities and thereby influenced the i quality of community life for all parsons. 444■ I Disabilities i.e. e. ha xca s/challAn A s. mental, ph emotional, physical - seen or unseen. 1� r i 5 e F IOWA CITY COMMUNITY SCHOOL DISTRICT David I„ Cronin Superintendent September 16, 1986 William Ambrisco Mayor, City of Iowa City Civic Center 410 E Washington St Iowa City, IA 52240 Dear Mayor Ambrisco: 509 S. Dubuque Street Iowa City. Iowa 52240 )319) 338.3885 Pursuant to our phone conversation of this morning, I have attempted to put together information for you that helps explain the district's position related to ongoing discussions regarding a 28E Agreement to build a jointly used swimming facility. Apparently, this item was discussed at the City Council's informal session last night and there is a need to clarify some information. As you know, there has been a need for additional swimming facilities in Iowa City for some time. Past efforts to fulfill this need have been unsuccessful. Approximately two years ago there was renewed interest in building additional swimming facilities and this interest culminated with a committee that tried to put together a project involving the cities of Iowa City and Coralville, the school district and the University of Iowa. Even though that effort failed ed led discussion between school, interest officiato ls. The discussion between the city and school district produced a Memorandum of Understanding which was approved by resolution by the City Council on October 8, 1985. This resolution, 85-300, outlines the willingness of the two parties to agree to agree in the future and establishes as a key element the organization of a joint planning committee. This joint planning committee was given the responsibility to, among other things, work with an architect and develop preliminary design plans, initial cost estimates, a by the Cityic eCouncilick andathetBoarddofrEducation. Thisare a dation initialoMemorandumaofon Understanding also outlined that the city and the school district would enter into further agreements regarding the construction, operation, maintenance, and management of the joint facility. 1.57s* William'Ambrisco September 16, 1986 Page 2 Following receipt of the recommendation from the joint planning committee, the'City Council and the Board of Education entered into a second Memorandum of Understanding. This Memorandum of Understanding (Resolution 86-130) was approved by the city and district and outlined an agreement on several issues that would be necessary for the complete development of the joint facility and stated an intent to enter into a 28E Agreement that would outline specific terms and conditions. A particularly relevant section of the second memorandum dealt with operating expenses: "The parties agree that the operating and maintenance expenses for the swimming pool will be prorated de endin upon the actual use of the facility. a erms an provisions related to a ocation of operating expenses will be included in the 2(. Lease -Management Agreement. The school district will agree in tS in the Lease -Management Agreement to a s ecified minimum level of usage and to a specified minimum percen age con ri ution o operaf ng and maintenance expenses, emphasis added) This Memorandum of Understanding was signed by the city on May 6, 1986. al Following approval of the second Memorandum of Understanding, attention then turned to the campaign for the referendum placed before voters on June 3. As I review the brochure that was prepared for the campaign, a couple of statements 'in that brochure seem to be related to the issues that have surthefcost ofOne of those is ratconstruction. Io the question/answer to the school d format oistrict fathecn brochure, question f3 states "the school district will provide $500,000" toward the cost of construction. In an item related to cost to operate and maintain the new pool, question 86 in this brochure says "the city and school district will share these costs on a proportional use basis". These statements are' accurate reflections of the understandings reached during all discussion from the earliest date. The next step toward completion of this project called for staff and legal council'from the respective governmental entities to work on the details of the 28E Agreement. It is my understanding that these discussions have proceeded to a point where most all of the issues that have been identified have been resolved. In some of the earliest discussion there was consideraagreementttonhave ethe odistrictncontribute g the nmore than t of the e$5001000arlier memorandum toward the construction costs, by sharing in cost overruns. That issue has been resolved. Other issues that have been discussed and resolved include: The district has agreed to share in 30% of the maintenance and operation budget for the first year based on a proposed 92 -hour per week, 51 -week per year schedule even though the district's proportional use might be less than 30X. Further, in calculating the actual usage for determining the rate for the second and subsequent years, we have proposed that there not be any greater change than a 3% change in any one year and have also agreed to a minimum floor of 20%. This proposal seems to be consistent with what had been agreed to in Memorandum of Understanding #2. /sus William Ambrisco September 16, 1986 Page 3 Other maintenance and operations budget line items for which agreement has been reached are identified in the following chart: Resolved Issues Estimated Cost Supervisor/Facility Manager (.45 FTE) $13,837 Maintenance Worker 20,436 Maintenance Worker 8,235 Operating Supplies: Pool Chemicals & Supplies 2,783 Property Insurance (Fire & Casualty) 3,255 Utilities: Gas and Electric 57,015 Water and Sewer 3,491 Building Repair and Maintenance 2,730 bi The total of items listed, by our calculation, is $111,782. Based on the first year rate of 30%, the estimated cost to the school district would be $33,535. (I realize, of course, that these figures are based upon preliminary cost estimates and the actual cost would be determined once the city has prepared it's finalized budget for the first fiscal year of operation.) While we have agreed on many of the key provisions of the maintenance and operations budget, it is my understanding that a problem may exist with the additional items: Unresolved Issues Estimated Cost Cashiers, etc. $19,762 Office Supplies 1,365 Telephone 997 Liability Insurance 13,421 The total estimated cost of these unresolved items is $35,645. Using the same calculation of 30% as we did in the resolved issues, that is a difference of $10,694. Obviously, we have reasons for believing that the unresolved issues should not be included in the calculations of the district's share of the operations and maintenance based upon a proportional use basis. For example, we will want a telephone in the office to be used by district personnel, but would want that to be tied into the telephone system at South East Junior High. Another cost that we feel should not be part of the shared expenses is the liability insurance item. This issue was raised several months ago in a letter dated April 18, in which the City Attorney recognized the problem that we had raised which is essentially that we already have our own liability insurance policy. Further, we cannot transfer liability to the city for the programs that we operate and need to include an indemnity clause to that effect in the 28E Agreement. In the instance of cashiers, they will not be part of our programming and we expect any office supplies we would use to come from South East. /S7.5- William 'Am brisco September 16, 1986 Page 4 From my perspective, it appears that a disagreement has surfaced representing less than 5% of the total estimated operating budget for this facility. Further, there apparently has been questions raised regarding the district thatkInhaoff" from theirtagreement.s letter because would Iask you utto review the materials think he coststhat ton aistrict has proportionaleen basisrtiedntostent actualnuour sage. y present a picture Position related to sharing I hope this helps clarify any misunderstandings that may have existed related to this joint venture. David L. Cronin DLC/hik cc: Randy Jordison, President, Board of Education Steve Atkins, City Manager ATTACHMENTS: 1. City -of Iowa City Resolution No. 85-300 approved October 8, 1985 2. Summary of March 20, 1986 meeting of Joint Swimming Pool Committee 3. City of Iowa City Resolution No. 86-130 approved May 6, 1986 4. build the new Brochure used to promote support for voter approval to 5. April 18, p 1986letterool cfromyCity Attorney indicating knowledge and understanding of the district's reasons for not wanting to participate in joint liability insurance policy. 6. Exhibit C from 7-31-86 Draft of Proposed 28E Agreement between the City of Iowa City and the Iowa City Community School District lS7S al RESOLUTION NO. 85-300 i RESOLUTIONi AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF IOWA CITY, IO11A AHD THE IOWA CITY COMMUNITY SCHOOL DISTRICT REGARDING A PROPOSED JOINT SWIMMING POOL/RECREATION FACILITY PROJECT. WHEREAS, the governing bodies 'of the Iowa City Community School District and the City of Iowa City, Iowa, have expressed a strong interest in jointly constructing, owning and operating a swimming pool/recreation facility in the City of Iowa City, and WHEREAS, the parties intend to jointly exercise their governmental powers as a' authorized by Chapter 28E, The Code of Iowa, in further pursuing this project, and v v WHEREAS, it is necessary to prepare an outline for a process to facilitate this joint project; and WHEREAS, the parties desire to facilitate this process through therestablish- ment of a joint planning committee, and i r WHEREAS, 'it will be necessary to retain the services of an ArchitBctural and Engineering consultant to provide preliminary design information and cost estimates in order to submit a complete proposal to the electorate for a h General Obligation Bond referendum. N NOW, THEREFORE, BE IT RESOLVED -THAT: 1.. The Mayor is hereby authorized to sign .and the City Clerk to attest.a F; memorandum of agreement between the City. of Iowa City, Iowa, and .the Iowa City Community. School District, a copy of said memorandum of agreement being attached to and thereby made a part of this resolution. 2. The City Manager is hereby authorized to appoint four (4) -representatives of the City of Iowa City to serve _with four representatives of the Iowa City Community School District on the joint planning committee. It was moved by Zuber and seconded by Baker the Resolution be adopted, an upon roll call there were: + AYES: NAYS: ABSENT: _X Ambrisco X_ Baker _ X Dickson Erdahl McDonald Strait Zuber Passed and approved this 8th day of Octobers 1985. ATTEST: P -iied S /,pp� P. nom• te5al,M 'Writ /g'/S� MEMORANDUM DF AGREEMENT This Memorandum of Agreement is made by and between the Iowa City Community School District, ofrthe School District, and the City ofIowaCity,Iwa, hereinafterrefered to astheCity. Whereas, the governing bodies of the School District and the City have terest in jointly constructing, owning and operating a expressed a strong in swimming pool facility in the City of Iowa City at Mercer Park and near South East facilitate JuniorHigh, jointthis venturMemorandum erefore,epared to it is agreedlby the process to arties as follows: I I. The School District and the City intend to plan and construct a joint s' venture swimming pool facility to be located in the City of Iowa City in or adjacent to Mercer Park or_South East Junior Nigh School. • The planning for the project, construction and operation, and all of the terms and conditions stated in this Memorandum will be subject to approval by the respective governmental bodies and will also be subject 4 to all applicable laws and regulations. 2. The parties intend to jointly exercise their governmental powers as g authorized by Chapter 28E, The Code of Iowa, so that a joint venture project can be accomplished to their mutual advantage. A joint planning committee will be established by the parties with each governmental body appointing four (4) persons to the committee. The joint -planning committee will develop a comprehensive plan for the construction, ownership and operation of a joint use swimming pool and will be specif- ically directed to accomplish the following objectives: (a) Meet with administrative staff for the School District and the City and compile the needs as identified by the School District and the City; k (b) Secure the services required to develop a preliminary design, of a facility to meet the needs as identified; !` .(c) Review preliminary designs and obtain preliminary cost estimates for the recommended facility; (d) Investigate and recommend a suitable site for the facility; (e) Consult with legal counsel for the governmental bodies and recommend a plan for jointly financing and operating the swimming pool facility; Investigaterelated to projectt and other matters and concerns reasonably (f) • (g) Provide a report concerning all of the above matters for each of the parties within ninety (90) days after all committee members have been appointed. ' 3. The parties recognize and agree that the joint swimning pool facility may be combined with a multi-purpose recreational facility to be ,00nstmraucteebe dd and owned by the City. The development of this comp Y 7 all coordinated with existing facilities at South East Junior High' to maximize effective utilization of combined facilities for both the general public and the School District. 4. Subject to the approval by the governing bodies of the School District and the City, a total of $12,000.00 will be allocated to pay for profes- sional services and expenses reasonably and necessarily required by the planning .committee for the purpose of preparing preliminary plans and preliminary cost estimates for the project. The proportionate share that each party contributes toward the above allocation will be reasonably based upon each party's interests in the joint project. 5. Prior to the expenditure of funds by either party for acquisition of equipment or land -for the project, and prior to the public letting of any contract for the construction of public improvements in connection with said project, the City and the School District shall enter into further agreements regarding the construction, operation, maintenance, and management of the joint facil•ity,_ and identifying the legal interest or interests which each party shall have therein. ;- i This Memorandum of Agreement is signed by the undersigned on the dates as i. indicated- below: IOWA CITY COMMUNITY SCHOOL DISTRICT DATED:D�fnLc� /G /9pS� BY: £G[e)-c . ail" CITY I0V CITY,gA DATED:October 8. 1985 BY: o n c one ayor I ATTEST AI"K- ar n Karr, y er 02-21-01-59 lved &•AJP cd D lie L5��mens .V.• CONFERENCE MEMORANDUM DATE: March 20, 1986 PROJECT: Joint Swimming Pool Iowa City, IA NM File 82.86A PRESENT: Planning Committee: Mike Cilek Darrel G. Courtney Randy Jordison, Co -Chair f Diana Lundell F Mike Moran Mary Neuhauser, Co -Chair _ Dee Vanderhoef Craig Willis City of Iowa City: Terry Trueblood Iowa City Community School District: David Cronin Jerry. Palmer Neumann Monson, P.C., architects Kevin Monson NOTES BY:Ken Wictor Kevin Monson _ E 1. The memos for March 6 and 13 should be corrected to include Craig Willis as a being present At both meetings. 2. Randy Jordison introduced a discussion of the philosophy of having full, support of the pool configuration and size from all committee members prior releasingto from this bod. 1 3. KenWictoresenia detaileddcost nprojection fory ythe joint swimmin 4. The total project'costs for the: 9 Pool. h' 6 lane facility - $3,262,000.00 8 .lane facility • $3,522,500.00 { 5. The operating costs, not includin $64;000 for the 6 lane facility andp $74,500 costs, 8e the fare cility. The g City will present personnel cost estimates at the next meeting. 6. It is estimated that the Schools usage of the facility will be 25-30% of the available time. k 7. After hearing from each committee member, it was decided to take no other y action but io leave the previous motion by the committee in force, that being: tthiscsizenisanecessarytforcfuturemneedsoof.thehcommunity;ait best meets that priorities of providing adequate recreational and instructional space for the City's and School's.use. f. 8. The pool surface area will be approximately 50% greater than the Mercer i Park Pool. 9. The total project cost of the renovation of City Park Pool can not be re- duced below $700,000.00. The pool house will be totally roofed so that lockers may be included in each locker room, thereby reducing staffing costs for the operation of the facility over the present system of a cen- tral basket room.. 10. The City built the Handicapped Rest Room/Storage facility at City Park last year for approximately $63 per sq, ft. The Aew Pool House is estimated to cost $44 per sq. ft. q f..... ' . ' IS"S. c 11. A discussion of the materials to be used in the pool was lead by the Archi- tects. 12..It was generally excepted that the purchase of some items could be deferred and other items may be bid as alternates to reduce the bond issue amount. Items that were accepted in this regard were: a. Defer pool seating b. Reduce the number of lockers c. Delete a bench at entrance d. Delete the south parking lot'exit drive 13. With the possible investment of bond issue funds, the City may be able to reduce the bond issue asking by up to $100,000.00. if pending legislation is passed this would not be legal, Darrel pointed out. 14. Taking into consideration the reinvestment of bond issue money and deferred or alternate bids on selected items, it was decided that the Committee would recommend that the bond issue asking would be as follows: $2.9 million to build and equip the replacement of Mercer Park Pool. ($500,000 being given by School District) and $700,000 to renovate the City Park Pool. 15. The Committee should reserve the evening of Monday. March 31, 1986, for a possible meeting. 16. The next meeting will be on March 27, 1986, beginning at 3:30 p.m. This memorandum is submitted for your review. It is intended that the data contained herein be considered a factual reference and provide a basis for de- sign. If you have any questions, additions or changes, please contact this office. NEUMANN MONSON ARCHITECTS Distribution: 10 copies - Jerry Palmer " 226 South Clinton Street Ken Wictor Iowa City, Iowa 52240 Roy Neumann Kevin Monson Jack Kiefer NMA File �s�s r� RESOLUTION NO. 86-130 RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE COCITY WITH THE IOWA MMUN TY CLERKSCHOOL DISTR CT WI HNDUM REGA DF TOGA EPRODMENT PROJECT TO CONY i STRUCT A JOINT SWIMMING POOL AT MERCER PARK. WHEREAS, upon the recommendation of the Joint Swimming Pool Committee, this City Council did pass and approve Resolution No. 86-106, calling upon the { Johnson County Auditor to put before the voters at a special city election the question whether or not to issue 13,715,000 of General Obligation Bonds €, for a project to renovate the City Park Swimming Pool and to replace the Mercer Park Swimming Pool; and WHEREAS, pursuant to said proposal, the new pool at Mercer Park is to be constructed by the City with a contribution of $500,000 from the .Iowa City Community School District, and is to then be jointly used, operated, and maintained by the City and the School District pursuant to a lease -management agreement; and WHEREAS; it is deemed advisable,that the said lease -management agreement not be negotiated and executed prior to the voter referendum, but rather that the parties enter into a Memorandum of Agreement outlining their intentions with respect to said proposal and lease management agreement; and k' WHEREAS, a Memorandum of Agreement has been negotiated and prepared, 'outlin- i ing and setting forth the intentions of the parties with respect to the I proposed project to construct a joint swimming, pool facility at Mercer Park, pa copy of which is attached hereto and made a part hereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: that the Memorandum of Agreement attached hereto and made a part hereof 15 hereby approved as to form and content. AND BE IT FURTHER RESOLVED that the Mayor is hereby authorized and directed to execute, and the City Clerk••attest, said Memorandum of Agreement for and i on behalf'of the City of Iowa City, Iowa. It was moved by Baker • and seconded by ' McDonald the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker X Courtney X Dickson X McDonald - Strait X— Zuber MCI Appeoved ai DaQarhront��8s Resolution No. 86-130 Page 2 Passed and approved this 6th day of Mav , 1986. ro em ATTEST:�,,�, CI I T-t;URK MEMORANDUM OF AGREEMENT CITY OF IOWA CITY -IOWA CITY COM11UNITY SCHOOL DISTRICT PROJECT TO CONSTRUCT A JOINT SWIMMING POOL FACILITY This Menorandun of Agreement is made on this day of -M1ay, 1986, by and between the Iowa City Community School District and the City of Iowa City, Iowa, by their respective representatives, David L. Cronin, Superin- tendent of the Iowa City Comnunity School District, and William J. Ambrisco, Mayor of the City of Iowa City. Both governing bodies of the School District and the City of Iowa City have previously entered into a Memorandum of Agreement providing for a process to plan a joint venture swimning pool project. This Memorandum of Agreement will supplement the previous agreement and state the present intentions of the parties in connection with the development of the joint facility. This Memorandum of Agreement will be submitted to the respec- tive governing bodies and will be effective upon approval by both govern- ing bodies and execution by their respective representatives. The School District and the City of Iowa City have been studying the feasibility of planning and constructing a joint venture swimming pool facility to be located in the City of Iowa City,•Iowa. The School Dis- trict and City staff along with the joint planning committee appointed by the two governing bodies have held meetings, .secured architectural serv- ices for a preliminary design, reviewed preliminary designs and prelimi- nary cost estimates, investigated 'and recommended a site for the joint facility, identified the needs for the joint facility, consulted with " legal counsel to -develop a plan fo' financing and operating the joint facility, and investigated other matters relating to the project. Upon receiving reports from the committee and staff, each of the governing bodies wish to proceed with the development of the joint facility subject to approval of the overall, final plan for the project, including a defi- nition of each party's rights, responsibilities and liabilities to be stated in an agreement between them as authorized by Chapter 28E, the 'Code of Iowa. The School District and the City of Iowa City intend to mutually agree upod all issues for the complete development of the joint facility and, at this time, wish to state an intent to enter into. a Chapter 28E lease -management agreement that will provide for the following terms and conditions, all subject to each governing body approving the final project plans and terms, to -wit: -1. Site Selection. The swimming pool facility will be located on prop er y o�d—>fy the City of Iowa City. The subject property is pres- ently owned by the School District and lies just west of the existing Mercer Park swimming pool facility and on the easterly portion of the. - School District grounds. When all contingencies have been completed and assurances made that the property will proceed, the School Dis- trict will donate the subject property to the City subject to reversionary rights should the facility ever be abandoned. A proper survey of the required land will be obtained by the City and a reason- able amount of land to accommodate the planned facility will be trans- ferred to the City. -2- ai 0wneE%i . The facility will be owned by the City of Iowa City, Iowa act to a lease -management agreement with the Iowa City Commu- nity School District. The lease -management agreement will be for an initial 10 -year period with provisions for guaranteed renewal. The lease -management agreement will provide the School District a speci- fied minimum level of usage of the facility during the initial term of the lease or any renewal term. /579 3. Project Costs. The initial construction of the project will be paid -y f5n-,W.00 contribution. from the School District with the bal- ance payable by the City of Iowa City. In addition, the School Dis- trict will contribute land to the City of Iowa City as described in Paragraph 1 of this Agreement and will also agree that should the City decide in the future to expand the facility due north, the School j� District will donate land northerly from the intended site to Bradford Drive to accommodate such expansion. 4. Management of the Facility. The parties will, in the lease -management € agreement, agree upon a method of providing the required management of r the facility. 5. Operating Expenses. The parties agree that the operating and mainte- nance expenses for the swimming pool will be prorated depending upon the actual use of the facility. The terms and provisions related to allocation of operating expenses will be included in the lease -manage- ment agreement. The School District will agree in the lease -manage- ment agreement to a specified minimum level of usage and to a specified minimum percentage contribution to operating and maintenance.. • expenses. 6. Reairs and Maintenance. The parties agree that the capital repair an main enance expenses for the swimming pool will be prorated on the ' same basis as operating and maintenance expenses. The terms and provisions relating to allocation of repairs and maintenance expenses di will be included in the lease -management agreement. 7. Contingent on Approval. The eventual execution of a lease -management -ag-r-e-em-e-nl-a-s-Ue-s-cr-fFeT above will be contingent upon the City of Iowa t. City obtaining voter approval to issue bonds to fund its costs in the construction of the facility. The. execution of a lease -management i agreement will be further contingent upon the mutually satisfactory negotiation of such. agreement by the parties, upon final approval of the plans and specifications for the joint facility by the parties, and upon approval and execution of a contract for the construction of said facility by the City. Neither party is bound to execute a lease -management agreement or proceed with the project unless the above conditions and contingencies have been satisfied. 8. 28E Re uirements. In addition to the above -listed items, the ease -management agreement will contain provisions re - e Code of Iowa including specific provisions in regard to ft of the agreement, organization of any separate legal entity used to implement the agreement, a statement of purposes, and other j related provisions. /579 'r -3- 9. Additional Provisions. The Chapter 28E lease -management agreement by and between the parties will contain provisions relating to liability and insurance for operation of the joint facility, and may contain numerous other provisions that may be negotiated by the parties to provide for the continued, harmonious use of the property. 10. Termination or Modification of Agreement. The Chapter 28E lease-managementagreement may also provide terms for terminating or modifying the agreement between the parties in case unforeseen circum- stances should occur. Such terms shall be reasonable and shall be mutually agreed upon by the parties. This Memorandum of Agreement is executed by the undersigned on the dates as indicated below: IOWA CITY COMMUNITY SCHOOL DISTRICT �O113By: JAaJ Nate avi L. GCCronin, SSuperintendent— CITY OF IOWA CITY, IOWA Miq 6, 1986 By: Uate Kate Dickson, Mayorpro ,tem By: 771.uJ martan K. Karr, CiTy WerK p>detd I VapaArtiad e De r .., , .. '_G �t�alBG I 'r IOWA CITY 01 Y OF 40 CP.'IC CE1I`YER 410 E. \NASHNGT0N ST. IOWA CITY. IOWA 522 ( 319 )356-500 April 18, 1986 Mr. John D. Cruise Barker, Cruise E Kennedy, Lawyers 311 Iowa Avenue P.O. Box 2000 Iowa City, Iowa 52244 0-P1 FOR YODR IkrOSL1ATIO:J aase, cams= a rer,ir Re: Memorandum of Agreement - Joint Swimming Pool Facility Dear John: rther on our After reviewing this past week, AIthinkil Inunderst understand the n concern that e of you have with paragraph 9 as containtoximatheely threerev weeks ago du As I Agreement which we submitted to you app revised it, paragraph 9 indicates that the lease management agreement . tiera on of theijointvfacilityns eiincludinto lirovlisiyonsndrenardanCethersharin- of'costs and expenses ion u�ner inectpor ionro�t e.excerpt set forth abm not ove that causes the School District the most concern. I agree that we do not want to lock the parties into an agreement where they have to share costs on a single insurance policy covering the entire facility. It may, in fact, be cheaper for the parties to ensure their respective ir and interests andno rational way to share costs of insurance liabilities under the suchcoverage. Howeverthere may, I nonetheless believe that the ,lease management agreement, like any business lease, must address liability and insurance issues. Each party School District for a studentfusers or handsthe Citywhichforaci�tsscitizensusers. However, the lease management agreement will have to address liability for injuries which allegedly occur due to negligence in the operation or maintenance of the facility. If each entity is going to goit alone e11 with its' own insurance, then 1 think each ought to bear responsibility resuls from for injury to its users, regardless whether that injury alleged negligence in supervision, operation, or maintenance. While we ne edthat n musthiseless leaveall outnthe doorthemopend um to sortof itout tin thelease management agreement. For that reason, I would suggest that paragraph 9 of the Memorandum of Agreement read as follows: 119. Additional Provisions. The Chapter 28E lease -management agreemen y an a ween the parties will contain provi- sions relating to liability and insurance for operation of VS, -f WA Mr. John D. Cruise April 18, 1986 Page 2' the joint facility, and may contain numerous other provi- sions that may be negotiated by the parties to provide for the continued,•harmonious use of the property." I would appreciate it if you would review this with Mr. Palmer and indicate to us some time next week whether or not this approach would be acceptable. This matter will not be scheduled for action by the City Council on the April 22 agenda, as was originally scheduled, but will be put off until the May 6 meeting. Sinc ely, ,/,yjlntCP � /.yyrrarrna, Terrence L. Timmins City Attorney bj5/6 s .ics: i I I, Exhibit C Proposed First Year Budget Joint Swimming Pool Facility Budget Code Full -Time Personnel andcinsuranceFICA benefits): Numbers 45: assigned to this facility) - $13,178 + 5% --- ( 9 $13,837* - -' 6100 (*Supervisor 6300 { $19,463 + 5A ---- $20,436* 4 j 6400 {*Maintenance Worker - 1 6500 { Part-Time/Temporary Personnel Social j rj Wages kjLr_J_tL 1PERS Inflation Total Workers $ 7,280• $ 521 $ 42 $ 392 ----- $ 8,235* i q 6100 {*Maintenance - $1,249 $100 $ 941 -- -- $19,762* f { 6300 {*Cashiers, Super- $17,472 €s visors, etc. $49,990 $3,574 $287 $2,693 ----- $56,544 6400 {Lifeguards $ 35 $ 323 ----- $ 6,792. a 6500 { Instructors $ 6,005 $ 429 i $ 3,755 $ 268 $ 22 $ 202 ----- $ 4,247• j { Aides 5.8,148 $ • 583 $ 47 $ 439 ------ $,9,217 { Managers Buildin Operatina Costs (based on average: (. i ia• 1100 *Office Supplies } Miscellaneous $ 1,300 + S. ........ } Supplies $ 1,365* . i i. 7200 *Operating Supplies} ; 2,650 + 5% ------•-- $ 2,783*• Pool Chemicals and Supplies 1 !.. $ *— 7300 *Repair and Maintenance Supplies j ^+ j B100 *Administrative Services _____.__ Accounting, Data processing) $ 0* ; (Bookkeeping, $ 997*--' i 8200 *Communications (telephone, postage) S 950 + 5: -------- i . 5 $ 3,100 + 5: - ------ {*Property Insurance (fire b casualty) $12,877 + 5A ------- $ 3,255* $13,521 * s� 8400 {*Liability Insurance s F€ 8500 *Public Utility Services _-___--- $54,300 + 5. $57,015*� $ 3,491 Gas and Electric $ 3,325 + 5% -------- Water and Sewer 5% -------- $ 2,730*.;8600 8600 *Building Repair 6 Maintenance 2,600 + f U F ---------------------------------------- •Indicates those items for which the School District will share costs (Cost Share Items). +, - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - F! i' Total 'dollar value all cost share itens: $147,427.00 School District Estimated Share (30:): x 3 c oo District soma a nnua ontribution: S 4,228.10 e 12 School District Monthly Payment: T-Y.TM68 r 01 VI d, n m. � c4 y " =0 � g V CL s r o z 0 0. u A p V y !� 1�a r, O o Z; Y � Y CL 0 b D b n �♦ .2p c 3 S- 0 a ° �? �" 3 N Q. " am a V.�� 0 G� 0 v 0'.0 W a W N C 7 R %D , Tm A 0 0 _ m cn c Rl b oo, � a 3 0 E p d o H 3 " aEl 3 3 O 2g w �•c w N o m 3 n o " MERCER PARK O co Q tQ V o� 00 �wo m. y =_ CL 0 0. u ly S- 0 N Q. " am a Vote v G� 0 on 0'.0 Jun 3r Tm A to cn c Rl b Renovaft � a 3 0 City Park F6,s== 3 andc O Construct NEW N INDOOR SWIMMING POOL AT " MERCER PARK h� � r1rK. .T •E15��.1 J f' W' p'.,�, f1_• .. '^' �er'F� r �.r�•._,r�..r.:,, >r4 J.:��i'.:xi� if.'�'T�6� 4`l, , 1'J�: _ . ..nl~�r�h~�J .. 2N.��'.�;-...; fyr _ �."S _ �3�: h��.i'1•�;''t i•i'w XF`•• 'r' •. } ,ii 1, WHAT PROJECTS ARE INCLUDED IN THE REFERENDUM? The renovation of City Park pool, demolition of Mercer Park pool, and the construction of a new in. doorioutdoor swimming facility between South East Junior High School and Mercer Park. 2. WHAT WERE THE PRIORITIES IN DESIGNING THE NEW POOL? First, the facility must be accessi- ble to the handicapped. Beyond that, the priorities were: (1) instruc- tion; (2) recreation; and (3) competl• tion. The design allows school use and public use at the same time. 3, WHAT WILL IT COST? . Renovation of City Park pool will cost $700,000• Construction of the new pool will cost $3,450,000. The School District will provide $500,000, leaving a net cost of 53,650,1700. 4. HOW MUCH WILL MY TAXES INCREASE? Assessed Value Approximate Tax of Home Increase S5e00e $14.09 per year for 15 years S60.000 $17.79 per year for 15 years S70,000 $20.76 per year for 15 years 5. WHEN WILL THE PROJECTS BE COMPLETED? The new pool Is scheduled to be completed between June 1 and August 1, 1987. Renovation at City Park pool is scheduled to be Com- pleted prior to June 1, 1987. 6. WHO WILL PAY THE COSTS TO OPERATE AND MAINTAIN THE NEW POOL? The City and School District will share these costs on a Propor- tionate use basis. 7, WHAT WILL HAPPEN IF THE REFERENDUM FAILS? Mercer Park pool will probably be closed after the 198e summer swimming season, due to Its deteriorating structural and mechanical condition, which can- not be economically corrected. City Park pool will remain open; but, without major repairs, Its operation remains questionable f rc r in CITY PARK POOL WHAT IS INCLUDED IN THE CITY PARK POOL RENOVATION PROJECT? • demolish existing bathhouse, build new covered bathhouse • provide for handicapped use • add pool healer • demolish existing decks and replace • repair existing tank joints • clean, repair, paint pool tank • replace pool gutter system • replace all filtralionlpumping equipment • construct new maln drain and return lines • now chemical feed and pH control systems • new filtration and recirculation system for wading pool k NEVA POC WHAT ' FEATI _ ... _. _ _... �3 +.�� •overs two n i maxh aimul ttion-a `, arr I I I , ; - .-_....... b fOYtAI • large, accol Instrt • large enhai • whee pccoi vhlrq reed( Capp( .48 nt • (utdo e • Ittrac loori Ld nontl •. hrge bur 11 + repar =tulle ® • �'�„���� u.w m.rr.e.o-r rrm.u,••, • lool F • b 50 JOINT'USE SWIMMING POOL IOWA CRY, IOWA _� -r-r •r -r .r•r •va wr wuw ^•• I I I , ; - .-_....... b fOYtAI • large, accol Instrt • large enhai • whee pccoi vhlrq reed( Capp( .48 nt • (utdo e • Ittrac loori Ld nontl •. hrge bur 11 + repar =tulle ® • �'�„���� u.w m.rr.e.o-r rrm.u,••, • lool F • b 50 JOINT'USE SWIMMING POOL IOWA CRY, IOWA I; .. .—a� Nw .�••Ej: 7 1 wwi Im �jmzt yyr^ �' a�' �"1•i�" ru m m o e ON coo Oj� I ' � ® • O 1• 10 N II ,�, ,O.II. b Int O.Ou011100. JOINT USE SWIMMING POOL IOWA CITY, IOWA NEW SWIMMING POOL WHAT ARE SOME OF THE FEATURES OF THE NEW POOL? • overall dimensions are 60 feet by 195 feet • two movable bulkheads to allow for maximum multi -use; Le., simultaneous lap swimmingfrecrea- llonal use, simultaneous schooilpubllc use, etc. • large amount of shallow water to accommodate small children and Instructional programs • large deck surrounding pool to enhance Instructional progiams • vfieelchair ramp and aquallft to accommodate the handicapped • vhirlpool to meet the therapeutic reeds of the elderly and handl• .rapped, as well as for the enjoy hent of the general public • (indoor wading pool • atractive solarium to provide out• roor appearance during winter nonlhs • hrge outdoor sundeck • bur locker rooms, allowing.for :eparation of general public and students during joint•use times • loot accommodates swim meets up b 50 meters al . , .'f