Loading...
HomeMy WebLinkAbout1985-01-29 Council minutesINFORMAL COUNCIL DISCUSSION JANUARY 8, 1985 Informal Council Discussion: January 3, 1985, at 7:00 PM in the Council C am ers at the Civic Center. Mayor Pro tem Erdahl presiding. Councilmembers Present: Erdahl, Strait, Zuber, Dickson, Ambrisco, Baker (8:20 PM). Absent: McDonald. Staff Present: Berlin, Melling, Jansen, Karr, Hencin, Brachtel. Tape Recorded: Reel 84-C100, Side 2, 192 -End; 85-C3, Side , All, Side 2, X39. Lower Ralston Creek Parcels - Reel 84-C100, Side 2 Berlin explained that the Lower Ralston Creek parcels should be reviewed by Council because of new flood maps, and individuals' interest in bidding on a specific parcel, the parcel's closeness to the creek, and plans with the County. In response to Strait, Hencin said land adjacent to Parcel A-1 is owned by Croker Insurance Agency, a real estate agency, and city -owned property. The privately owned property is not eligible for tax abatement because it is commercial property. Regarding Parcel A-2, Hencin said the parcel is almost unusable and could be used as open space. Berlin said it would not be desirable to build next to the creek. Strait suggested using Parcel A-3 in negotiations with the County for land. Strait inquired about the sale of Parcel D. Hencin said Project HOPE, Knights of Columbus and private individuals have shown interest in Parcel D. Erdahl said the parcel looks like a good open space area. Iowa -Illinois Gas and Electric Franchise - Reel 84-C100, Side 2 Dickson inquired about the change of the City Attorney's opinion and applying part of the franchise fee to the Coralville Dam project. Jansen explained that the City is restricted in use of the revenues and there is a question of subsidies. Jansen said it may permissible to use part of the revenue to defray the cost of the Coralville project. In response to Erdahl, Jansen said the fee could be used to support an energy conservation staff and to handle the administration of the ordinance but could not be used to fund the energy projects. Erdahl stated that staff is not limited to subsidy conservation measures. Strait suggested that Iowa -Illinois franchise be discussed at a later time when all Councilmembers are present. An Iowa -Illinois Gas & Electric Company attorney reviewed their position by stating: "We have agreed as part of our proposal to accept the 1% franchise fee or rental fee. So you have to follow the advise of counsel as far as legal advice. We've already agreed to that. We are not going to challenge it if goes through. All we are saying is that that is part of our offer that we would remain neutral in the referendum held, that we would go along with it, that's what the City Council wants - the citizens' desires and we would be obligated by the agreement as soon as the resolution is passed that we submitted to you. As soon as Council acts on the resolution, signs the letter, we are committed to the agreement or offer without any questions of the legality of it." Jansen said his memo is in response to questions raised by Iowa -Illinois and is a reversal of his previous views. Jansen said there is not very much legal guidance in the area. Strait requested that minutes of this meeting include the highlights of the discussion about the Iowa -Illinois Gas & Electric franchise. Dickson suggested the committee review alternatives to the fran- chise fee. John's Grocery Beer Permit Suspension - Reel 84-C100, Side 2 Because of the arrival of the Alberhasky's, owners of John's Grocery, Erdahl explained the Council decision to suspend their beer permit. The Council is mandated by State law to suspend the beer permit for 14 days because an employee pled guilty to selling beer to a minor. Alberhasky said he drills employees to check IO's and ask that police contact him about store clerks who sell beer to minors. Berlin stated that the Chief of Police will report on procedure used to monitor illegal beer sales and the status of other businesses that have had employees plead guilty to selling beer to minors. Handicap Parking - 100 Block S. Capitol - Reel 84-C100, Side 2 Councilmembers supported Ambrisco's suggestion to locate handicapped parking in the 100 block of S. Capitol. Brachtel stated the space could be functional if handicapped persons used discretion about using the spaces safely. Brachtel said that downtown businesses have stated there is not adequate loading zones. Councilmembers discussed the location of the handicapped parking. Erdahl inquired if safety would be increased if handicapped spaces were generous in size. Brachtel suggested moving the handicapped spaces north, away from the Younker's truck loading bay. Ambrisco recommended allotting three spaces for handicapped parking and suggested that Brachtel design the handicap parking accordingly. North Side Lighting Project - Reel 85-C3, Side 1 Councilmembers reviewed the North Side Lighting Project report from Professor Curry. Erdahl explained that the study was to discern if there was any improvement from the North Side Lighting Project before more money was spent on additional lighting projects. Curry reported that the streets had a beneficial effect on the attitudes of people living on the North Side. Objectively it was difficult to pin point areas where complaints were reduced and to determine if there was a strong impact from the lighting project. In response to Erdahl, Curry said that there has been research on guardian functions and there is a geographical relationship with the presence of certain types of buildings in designated areas. In response to Strait, Curry said he didn't have the re- sources to determine if crime has moved away from the lighting project to other areas. Curry recommended extending the project to other areas of Iowa City if the city is interested in projecting a positive image and contributing to the quality of life. Berlin stated additional studies throughout the country have demonstrated that there is change in people's perception to more positive feelings, there is a drop off of complaints and it is difficult to find a permanent change over a long-term period. Strait suggested Curry publish his 3 report. The matter will be scheduled for another informal session in the near future. Erdhal requested an update from Police Chief Miller on the hours and areas of patrol in Iowa City. Council Time - Reel 85-C3, Side 1 1. Zuber stated that consumers are being overcharged by Heritage Cablevision. Zuber has requested additional information from Drew Shaffer for the Council to review. Strait reminded that Council that at the first meeting with Heritage the Council was assured that problems would not occur in Iowa City as were found in Des Moines and that the Heritage attorney was not aware of the retroactivity laws that were to go into effect January 1. 2. Dickson announced that Iowa City Night with the State legislature will be held January 30 in Des Moines. 3. Dickson inquired about attending the Annual Congressional City Conference.• Erdahl said preference should be given to Councilmembers who have not attended the conference before. Erdahl asked the City Manager about other meetings for Councilmembers to attend. 4. Ambrisco and Dickson reviewed highlights of the December 31 Legislative Committee meeting with area legislators. Erdahl requested staff to contact Representative Lloyd -Jones and Senator Small regarding the City's powers to lift eligibility criteria for tax abatement. 5. Dickson inquired about Iowa City's emergency responsibilities policy. Erdahl requested an update from the Civil Defense Committee. 5. Berlin noted a December 11, 1984 memo re the purchase of a self-propelled scraper to replace the push type scraper at the City landfill. The new equipment will cost $80,000. Since there has been no discussion, staff will proceed. 7. Strait inquired about utilizing landfill methane gas as a source of City revenue. Berlin said that Stanley Consultants reported that there cur- rently is not sufficient methane gas to make it a profitable project. 8. Melling announced a special meeting with the County on January 24 at 4:00 PM. Meeting adjourned at 8:35 PM. Council Review Session on the FY86 Proposed Budget January 12, 1985 Informal Council Discussion: January 12, 1985, at 8:00 a.m, at the Iowa City Public Library, Room A. Mayor John McDonald presiding. Councilmembers Present: McDonald, Ambrisco, Baker, Strait, Zuber, Erdahl. Absent: Dickson. Staff Present: Berlin, Karr, Vitosh, Kimble, Helling, and other staff at each presentation. Tape-recorded: Reel 85-C3, Side 2, 139 -End; Reel 85-C4, all; Reel 85-05, all. Reel 85-C6, Side 1, all, Side 2 1-193. BUDGET INTRODUCTION: (Berlin, Vitosh) Reel 84-C3, Side 2 Berlin said that the overall approach to the budget is more conservative this year because 1) the importance of bringing revenues closer to the total expenditures in each individual year; 2) using other fund balances to help finance first quarter operations in the General Fund are no longer available; and 3) transit assistance will continue to decline and revenue sharing will probably not be renewed which will cost the City in future years. Vitosh highlighted this year's budget including the budget summary; the 10i increase in transit fare; the 80t refuse collection fee increase; the expanded service levels; Berlin's priority list of unfunded Expanded Service Level requests; the two staffing additions in the Equipment Division; personnel costs which will increase the budget from $100,000 to $160,000 in light of the AFSCME agreement; and the changes to the operating budget as recommended by the review committee of the distinguished budget presentation award. Vitosh discussed the lower receipts from federal and state transit assistance and state municipal assistance. Revenue sharing is the same as FY85. Vitosh also reviewed continuation for funding the City's upgrading of the computer system; the government buildings budget; and the assessed valuations as received from the County. In response to Strait, Vitosh said that only equipment maintenance has funding for additional employees. Vitosh reviewed potential sources of additional revenue. In response to Strait, Berlin said that a volunteer coordinator for the Senior Center is not included in the CM's list of ESL positions. In response to Baker, Vitosh said that the $4.30 refuse collection rate should make the system self-supporting for the next two years. Vitosh said the study of additional revenue sources will begin as soon as the budget is adopted. In response to Strait, Berlin reviewed vacant position replacement policy. McDonald stated that budget projections are based on a six percent increase in property tax. The Council discussed property tax and ways to increase revenue. COUNCIL REVIEW SESSIO. iN THE FY86 PROPOSED BUDGET JANUARY 12, 1985 PAGE 2 POLICE: (Miller) Page 127, Reel 85-C3, Side 2 Miller briefly reviewed the slight reduction in the FY86 police budget changes in each budget area including vehicle replacement, northside lighting project, multiple police response for arrests, and possible areas for budget reductions. Vitosh noted that all positions this year are expressed in full-time equivalence. Baker asked that all budgets add an FY84 estimated column for comparison. ANIMAL CONTROL: (Horton) Page 157, Reel 85-C4, Side 1 The Council discussed current potential Animal Control fees and funding. Horton reviewed the sliding scale for repeat offenders of the Animal Control Ordinance and work on the Exotic Animal Ordinance. TRANSIT: (McGonagle) Page 253, Reel 85-C4, Side 1 McGonagle reviewed the maintenance study recommendations, service requests, and the southwest tripper bus. The Council discussed bus ridership and funding. In response to Strait, McGonagle reviewed UMTA projections of the useful life span of a bus. McGonagle said he would cut tripper and night services if transit budget had to be reduced. McGonagle also reviewed the new transit building, the training budget, the fee increase in revenue projections, and relations with CAMBUS and the Coralville bus system. McDonald and the Council discussed the fee increase and its affects on ridership, and the interrelationship between the bus system and parking. AIRPORT: (Zehr) Page 247, Reel 85-C4, Side 2 Zehr reviewed corporate hangar amortization and bids. Other budget increases are for runway pavement repair. Zuber said the airport should use up more of its capital improvement reserves and stated more of the airport operations should be financed out of revenues from other than tax dollars. Council - members suggested obtaining additional revenues from the business community, University, Coralville, user fees, special charges during football game days, and charging for parking at the airport. Zehr said increasing flowage fees would generate more revenues, but it would be difficult to collect user fees. Zehr said he has talked with Ray Muston about economic development at the Iowa City Airport. Baker said the City Council needs to discuss the develop- ment and environmental concerns of property along South 218. Zehr will research alternative revenue sources and report back to Council. HOUSING INSPECTION SERVICES: (Boothroy, Frantz, Seydel) Page 162, 166, 170, 292, Reel 85-C4, Side 2 Boothroy said that HIS is now fully staffed and plans to continue at the same service level. The administrative budget reflects an additional half-time staff person for zoning code enforcement. Boothroy reviewed the fee struc- ture for housing and building permits. Boothroy explained that staff is reviewing and updating computer files, there is a need for a senior housing inspector. In response to Strait, Boothroy said the congregate housing COUNCIL REVIEW SESSIOiy JN THE FY86 PROPOSED BUDGET JANUARY 12, 1985 PAGE 3 project is funded by CDBG funding sources. In response to McDonald, Frantz explained that there is a one week turnaround time for building permits reviewed by staff and a two day period for housing permits. McDonald said that Council should discuss the inspection process. Berlin stated staff will outline issues and alternatives as it relates to duplexes and owner -occupied housing and schedule discussion at an informal Council meeting. Seydel said more units are available for Section 8 housing at or below the fair market rent. Assisted housing intends to increase the Section 8 program by 2B units and possibly another 25 units. Seydel explained that rental vouchers are now used instead of certificates. The voucher system subsidized the difference between 30 percent of the tenant's income and a cap rent. Also, the administrative fee will pay only 6-1/2 percent. Boothroy said the Congregate Housing Committee will be interviewing two consultants for the congregate housing program. One of 'the tasks of the consultants will be to assess existing services available in the city. Baker inquired about the difference between building permits and rental permits on page 168 of the proposed budget. Vitosh explained that the rental permit was a mis-classification or coding error of that line item. FIRE DEPARTMENT: (Keating) Page 149, Reel 85-05, Side 1 Keating reviewed current activities and equipment uses by the Fire Depart- ment. Three shifts, totaling 50 people, provide a continuous protection to 25 square miles. The average response time is 3.5 minutes. The Fire Department handles an average of 1800 emergency related calls per year and assists the University with fire training, inspection, and protection. Vitosh explained that the University contract for fire protection is based on the operating costs of Fire Department services per square foot. The University pays about $400,000 for the fire protection services. Keating said the major capital outlay is for an air compressor and car. Expanded service level requests include a secretary, training officer, and nine firefighters. Council raised concerns about duplication of services regarding the first responder program and the Johnson County Ambulance Service. Keating said there is a difference between the two services in that the Fire Department provides assurance of an emergency response within three minutes. In response to Strait, Keating said that the national rate is 1.5 firefighters per thousand people while Iowa City has a rate of only 0.9 per thousand people. Strait said that the expanded service level request for hi -rise harness packs are a necessity and should be considered for funding. Berlin said that the smaller expanded level requests are not prioritized. Vitosh stated that anything that isn't a replacement is included under expanded service level. SENIOR CENTER: (Meisel) Page 204, Reel 85-05, Side 2 Meisel introduced Senior Center Commission members. Vice -Chair Henry Fox presented the Senior Center report. Fox said that to continue to improve present programs and meet new needs, the Senior Center needs an additional COUNCIL REVIEW SESSIOi. iN THE FY86 PROPOSED BUDGET JANUARY 12, 1985 PAGE 4 qualified staff member. Meisel said that a volunteer specialist is necessary to take advantage of the available pool of volunteers and stated that the volunteer committee works to train the volunteers about services available in the community. Erdahl suggested that the volunteer committee could organize the volunteers rather than shifting the burden to a staff person. In response to Zuber, Meisel explained that the increase in the number of new services provided is partially caused by a change in the definition of new service. Zuber requested that in the future the requests include projections for the accuraterprojections so acns can be re difficult matched because of relila growth. e on volunteers. that LIBRARY: (Cavitt, Eggers) Page 190, Reel 85-05, Side I Cavitt introduced Library Foundation and Board members an Library members in attendance. Cavitt presented a report on library including the need for additional staff and revenue Cavitt asked for guidelines from the Council on the level of library can expect from the City. Friends of the the state of the raising efforts. support that the Eggers presented a report on a planned computer upgrade for the library including a five-year lease -purchase plan. Cavitt reviewed the library fine policy, and recommended the Library Board be allowed to review the policy for Egeincrease. In personal ponse to computerZuber referenccesrforathespublic�cs on library PARKS AND RECREATION: (Cassady, Riddle, Harvey, Howell, Robinson, Hradek, Wonick) Page 67, 99, 116, 122, 176, 185, 200 Cassady introduced members of the Parks and Recreation Commission, and i briefly reviewed administrative budgets and personnel. Government Buildings. Vitosh noted that $20,000 was budgeted to rent additional space. Berlin stated staff will study the need to rent additional space and report back to Council. Erdahl said staff should come to the Council when money is needed rather than budget the $20,000. CBD Maintenance. Berlin stated staff will look at all functions of Parks and Recreation, consider the issue of CBD maintenance, and make decisions on the Parks and Recreation Director position. In response to Ambrwalkway. Berlin said the hotel is responsible for maintenance of the Dubuque walkway. Cemetery. Wonick said the budget will maintain the same level of services and there is a d additional l space for equipment. Space could be obtained byexpandingthe Forestr Robinson stated trees cost $160 each the past year. Robinson intends to purchase smaller trees, use trees from the City's nursery, and look for competitive bids. Zuber said the City should expand their own nursery. Parks. Howell said there are no major changes to the budget. Baker inquired ab—the Parkland Ordinance. Berlin said a letter will be sent to develop- ers extensionsoliciting Wapolean Park. llMateroials willecosta$5 000 forfor the water line a COUNCIL REVIEW SESSION ON THE FY86 PROPOSED BUDGET JANUARY 12, 1985 PAGE 5 and the Water Department will do the installation. Howell said new equipment for Collede Green will replace old playground equipment. Ambrisco inquired a about the proposed band shell at the College Green Park. Recreation. Cassady reported no major changes in the recreation budget. There was a 33 percent increase in summer activities of recreation programs. Recreation is requesting an additional half-time staff person, costing $11,128. Zuber stated that Recreation should present a specific proposal that will guarantee revenues for that position. Strait inquired about arts programs and suggested Parks and Recreation contact the Iowa Arts Council. In response to Baker, Cassady said Parks and Recreation personnel and facilities are involved with the upcoming Junior Olympics. Riddle reminded Council about the gym fund. Meeting adjourned at 1:00 p.m. M Informal Council Discussion January 14, 1985 Informal Council Discussion: January 14, 1985, at 7:00 p.m. in the Council Chambers at the Civic Center. Mayor John McDonald presiding. Council Members Present: McDonald, Baker, Ambrisco, Erdahl, Zuber, Strait, Dickson. Staff Members Present: Berlin, Helling, Franklin, Karr, Smith, Jansen, Cain, Davidson. Tape-recorded: Reel 85-C7, Side 1, Side 2, 1 -End; 85-C8, Side 1, Side 2, 1-15. PLANNING AND ZONING: Reel 85-C7, Side 1 The Planning and Zoning recommendation was not consistent with the staff report. The staff recommended that the Neuzil tract be rezoned to RS -8, Melrose Apartment tract remain RM -12 and RM -44 area be rezoned to RNC -20. All background material will be sent to Council prior to the public hearing. 29, 1985, on an ordinance to Set public hearing on an ordinance to amend the sign regulations of the Zorn ng Ordinance. Council received the amended sign regulations for their review. Franklin said in order to get a sign permit during the 60 -day moratorium, triggered by the setting of this public hearing, the proposed sign will need to comply with the old and new regulations. Berlin said a business has filed a complaint which is scheduled to be heard in court January 17th. The case involved two free-standing signs that have a 198.48 foot frontage, and the required 200 foot frontage. Council directed Jansen to request a continuance of the case. In response to McDonald, Melling said he will schedule more discussion time for specific zoning matters and the sign ordinance at the informal meeting in two weeks. Set public hearing on an ordinance to vacate the north alley of Block 4 Lyon's First Addition. Franklin explained there are two alleys in Block 4. This is a corrective ordinance to clear title to the northerly alley and properly dispose of the property. Franklin and Jansen said there is documentation that indicates the City Council did intend to dispose of the property to Capitol Implement. INFORMAL COUNCIL DISC ION JANUARY 14, 1985 PAGE 2 Franklin explained the Planning and Zoning Commission recommended that Harlocke Street area be rezoned RM -44 to RS -8 along Harlocke Street to Highway 1, the Jensen property east of Harlocke to RM -20, and the Ruppert property north of Highway 1 and south of Benton Manor to RM -12. The Planning and Zoning Commission initiated action after they had recommended denial of a neighborhood request to rezone the entire RM -44 area to RS -5. David Dierks gave a slide presentation of the Harlocke Street area demon- strating traffic congestion problems. Franklin said staff recommended RNC -20 on the Harlocke Street and Jensen property and RM -12 for the Ruppert property. There would not be a buffer zone because of existing high density development. In response to Strait, Franklin said that staff studied various street patterns which allowed sufficient access to the area and yet would discourage thru-traffic. Planning and Zoning had discussed cutting a street directly to Benton off of Harlocke Street which would require the acquisition of property by the City. McDonald said a public hearing will be held tomorrow evening and neighbors will have an opportunity to comment. The public hearing is on Plan 5 as outlined by staff. Franklin noted that if Council does not agree with the Planning and Zoning Commission recommendation, there is a policy that they will consult with Planning and Zoning before any action is taken. ac. Planning and Zoning recommended that Harlocke Street be terminated in a cul-de-sac. Staff does not agree with the Planning and Zoning recommendation because of the hilly configuration of the area and it would remove an option for providing access to the area. Berlin requested staff to demonstrate their specific concerns to the Council. The Planning and Zoning Commission recommended to send a finding to the Board of Supervisors that the rezoning is not consistent with the Area Fringe Agreement Policy. Franklin said due to holiday scheduling the Board of Supervisors had already acted on these items before receiving comments from the City Council. Franklin said Council may wish to review the policy for this area. McDonald noted the policy can be reviewed by the Fringe Commit- tee. The Council agreed to delete these items from the agenda. No discussion. INFORMAL COUNCIL DISC ION JANUARY 14, 1985 PAGE 3 SITE PLAN FOR VACATED MELROSE AVENUE NEAR LAW SCHOOL: Reel 85-C7, Side 2 Dick Gibson, Director of Facilities Planning E Utilization at the University of Iowa, reviewed the site plan for vacated Melrose Avenue near Law School. The University is proposing a double driveway on the right-of-way of old Melrose which includes a loop to the front of the Law School and a loop into the parking lot. Erdahl stated that plans should include trees and green space. Gibson said he has worked with City staff on details of the intersec- tion. The University will design and build the intersection and handle the storm drainage. The City will pay the University for the street construc- tion. PARCEL 64-1A Reel 85-C7, Side 2 Berlin introduced Mike Dzaman, from Zuchelli, Hunter and Associates, to review goals in the development of the one remaining urban renewal parcel and obtain ideas from the Council. Based on information from the Council and community, ZHA will develop alternatives for the site. Dzaman explained that ZHA is a multi -disciplinary consulting firm that provides consultation in design, economics, market research, law and physical ous technical analysis to determine what is the plants. ZHA will do a rigor most logical use of Parcel 64-1A. Dzaman reviewed three phases of their i plans to study information to develop plans for Parcel 64-1A. In Phase I, ZHA will gather data from the community and actual site and look at the market potential and parking demands of Parcel 64-1A. Several alternative schemes will be identified and ZHA will then make a recommendation to the City on which use would have the greatest success. Phase II of the study will include a detailed feasibility study, prepare a design concept, prepare a financial analysis of the project, finalize the project and look at how the project will be structured by the City. In Phase III, ZHA and the City will make decisions about how to implement the project and consider the costs, risks and returns. Dzaman said ZHA has three objectives in accomplishing the study: 1. Create a richness and vitality and to generate use of the site that has a positive impact on the City. The project should bring people to the area, intensify use of the downtown mall and create a positive impact on surrounding areas of the city. 2. Satisfy parking needs. 3. Minimize cost or maximize return to the City. Council members suggested uses for Parcel 64-1A including parking, mixed uses, something elegant, public amenities, skating rink, an amphitheater, areas for dance, community theater, art, and urban housing. Erdahl said there needs to be an anchor store but not necessarily a large department store. Erdahl requested financial information about all of the urban renewal projects. Nancy Seiberling said there is community interest for nice housing Cin the ouncild ndtParksaand Recreationnaboutouses of the plazaested that zarcontact the Arts ea i a J V. INFORMAL COUNCIL DISC ^ ION JANUARY 14, 1985 PAGE 4 COUNCIL TINE/AGENDA: 1. (Agenda Item 9.b) McDonald raised concerns about the continued vacancy on the Resources Conservation Commission. McDonald will announce the vacancy at the formal Council meeting. 2. McDonald said the January 24th joint human services meeting has been cancelled. Members of the Joint Human Services Committee will solicit input from their respective bodies, the Board of Supervisors and City Council, and develop recommendations. The City Council will discuss the recommendations at the February 5th informal Council meeting. 3. In response to Baker, Berlin said the Airport Board of Adjustment was established to hear appeals. 4. In response to Baker, Berlin said the north side lighting project will be discussed again. 5. Baker requested Planning and Zoning to consider additional zones. Jansen stated that new or additional zones could be created if the City can demonstrate a need for the zones. 6. In response to Dickson, Berlin will have staff check on City dumping in the old landfill on South Riverside Drive near the airport. 7. Erdahl inquired about the non-functioning entrance doors to the Holiday Inn Hotel. Berlin said the cold weather hampers the use and the hotel wants to minimize their use due to energy conservation. Airport Commission: Jack Ashby EXECUTIVE SESSION: Moved by Ambrisco, seconded by Strait, to adjourn to executive session under Section 20 Collective Bargaining to discuss as a public employer, strategy regarding collective bargaining with City employee organizations; as such discussion is exempted from the provisions of Chapter 28A according to Chapter 20.17(3). Affirmative roll call vote unanimous, 6/0, Dickson absent. Meeting adjourned to executive session at 9:05 p.m. Council Review Session for the FY86 Proposed Budget January 19, 1985 Informal Council Discussion: January 19, 1985, 8:00 a.m. in Room A at the Public Library. Mayor John McDonald presiding. Councilmembers Prent: Erdahl, Zuber, Strait, Dickson, Ambrisco, Baker, MCDona d 8:2 a.m. .se Staff Present: Berlin, Melling, Karr, Vitosh, Kimble and other staff at each presentatio i j Tame Recorded: Reel 85-C6, Side 2, 193 -End; 85-C10, All; 85-C11, Side 1, 1-137. Economic Development: Reel 85-C6, Side 2 l Berlin stated a policy to review economic development funding at the end of three years would be a good idea. Berlin said Muston will develop an overall program for Council review. Council agreed to fund the economic development as requested and to review the economic development program next year. Erdahl said the Council needs to discuss economic development issues that include the lottery and other state level funding at an informal discussion. In response to Zuber, Berlin said the Chamber of Commerce gives in-kind services, U of I pays one-quarter of Muston's salary and gives in-kind services, and the City gives in-kind services in addition to funding. Strait requested a cost estimate of the value of the in-kind services. Civil Rights (Alexander, Burnside, p. 170) Reel 85-C6, Side 2 Alexander said the departmentswidlthcontinue ntomoperateor aateSthe currentbudget. servi serviceMelling level and the one-half time staff position funded by Type One MUD grant money will continue through the first half of this year. In response to Zuber, Alexander explained the housing audit will start in February and should be completed in May. Council will receive the results of the housing audit study in June. City Manager (Berlin, Vitosh, p. 33) Reel 85-C6, Side 2 Travel expenses were increased to include the City Management Association meeting and an executive management training session. Berlin will use administrative leave for the executive management training session. Vitosh explained that Mike Noth, from the University of Iowa Weeg Computer $50,000 budgetedis this with yearnforZmicrocomputthe ers forrovarioUs City s. There is departments. The police department has needs for a larger capacity system. $30,000 was budgeted in FY86 for the lease purchase of such a system for the Police Department and microcomputer purchases for other City departments. Through the use of microcomputers, the City hopes to increase productivity without hiring additional staff. Erdahl said the use of microcomputers and software needs to be monitored. Dickson said the microcomputers should be compatible with other City computer systems. Energy Conservation (Helling, Schoenfelder, p, 103) Reel 85-C6, Side 2 Helling introduced Jim Schoenfelder, the new Energy Coordinator. Plans are being developed to utilize the $67,000 Iowa -Illinois Gas & Electric Company refund. The refund may be used as matching funds to obtain federal and state funds from the Iowa Energy Policy Council. City Council will receive a report about the energy savings from the energy program and projections for future energy savings. In response to Strait, yitosh explained that salaries are budgeted only at 98% and are adjusted in May of each year. By budgeting salaries this way the City was able to reduce the general fund by $200,000 the first year it was implemented. In response to Baker, Berlin explained Jansen will clarify his position in writing on the Iowa -Illinois Gas & Electric Company franchise agreement. Broadband Telecommunications (Shaffer, p. 42) Reel 85-C6, Side 2 j Berlin reported that staff is researching the use of telecommunications in City government. Shaffer said that service levels will be the same as last t year, major expenses are for personnel and equipment replacement, an intern- ship incentive program may need to be developed to assure a major source of labor, the School Board and Board of Supervisors would need to reimburse i broadband telecommunications for cable broadcasting assistance, and the institutional network has been hooked up. The institutional network is hooked up to the Civic Center, Rec Center, Library, Courthouse, Old Brick, Mercy Hospital, Senior Center and two public schools and can be used in a variety of ways. In response to Strait, Kimble said the difference between the FY86 department request and administration proposal was because the administration expense was charged back for Legal Department and Assistant City Manager staff time. Equipment Maintenance Service (Reynolds, p. 299) Reel 85-C10, Side 1 Zuber inquired about the use of compressed natural gas. Reynolds explained that the natural gas compressor is not working correctly. Helling said Legal is researching if a reclaim can be made against the company. The compressor could be reconstructed and used as an air compressor. Helling noted that there is currently no substantial savings in using natural gas. Reynolds explained that Transit has had no problems with cracked anti -sway bars of the Neoplan buses. Transit is monitoring structural supports of those buses. City Clerk (Karr, p. 24) Reel 85-C10, Side 1 Karr reported that approximately 30 boxes of plats and project files have been microfilmed and that precautions are taken with the storage of the microfilm. Karr noted the new need for more microfilm storage and emphasized the need for more space. In response to Strait, Karr said the staff is researching utilizing the present reader/printer in conjunction with an automatic retrieval system. Both units will be put on a service maintenance contract. Berlin explained that a cost analysis of repairs and maintenance of equipment was done and the City has a service maintenance contract for typewriters. Strait said it is sometimes more cost effective to not have the service maintenance contracts. Planning & Program Development Department (Schmeiser, Hencin, Lundell, Franklin Reel 85-C10, Side 1 pp. 75, 80, 270, 286) Schmeiser distributed a summary sheet of the Planning and Program Development Department budget. Schmeiser said increases in transportation and human services planning departments were due to the cost of utilities and building rental being distributed over the various programs and also charged to Johnson County and Coralville. Schmeiser emphasized the need for partitions as noted in the expanded service level requests. Schmeiser said that two Associate Planner positions, for economic development and advanced planning activities, have been filled. The economic development planner monitors the urban renewal projects and assists the community with commercial and indus- trial development. Ambrisco encouraged the Planning and Program Development Department to cooperate with local business interests due to the unusual number of vacancies in the downtown area. Erdahl said Zuchelli should be given vacancy and downtown business information for their study. Zuber inquired about the difference between the estimated and actual FY84 receipt and expenditure figures. Vitosh explained that the difference was due to the Zuchelli consulting fees and the budget was amended to reflect those costs. Finance (Vitosh, pp. 48, 52, 56, 59, 63, 66, 211) Reel 85-C10, Side 1 Administration. Vitosh said that the financial department's budget totals 1.1 milli when transfers out of the general fund and insurance premiums are excluded. There is an expanded service request in administration for an Assistant Finance Director. Vitosh explained that problems in the Treasury department were resolved by implementing a change in the physical layout of that division. The changes have greatly improved customer service. Berlin noted that the workload and number of shutoff notices of the Treasury department has increased. Zuber said another half-time person to work with interest investments would create additional revenues and cover the cost of that additional staff position. Ambrisco said the expanded service level request for an Assistant Financial Director is needed to assure staff coverage in the absence of Vitosh. In response to McDonald, Vitosh said the utility billing/apartment owners program is working well. Deposit amounts were increased and the Treasury department is monitoring losses. Vitosh explained that parking ticket revenues could be increased with a program with Johnson County where vehicle license registration would not be renewed unless parking tickets are paid. Staff is currently working with the County for such a program. In response to Baker, Vitosh said the hotel is meeting their profit estimations although parking figures from hotel usage has been decreasing. Berlin explained that revenue from the hotel to the City is based on UDAG payback. Accountin . The budget includes the second one-half of the computer upgrade w c wi The the City to add applications including a property file. Vitosh said the data processing staff position has not been filled due to space constraints. Word Processing. Capital outlay for $8,800 is for the replacement of the cen ra is a ion system which is used by all departments in the City. Erdahl inquired about the use of safety screens. Vitosh is researching the use of screen filters that reduce glare and filter out radiation and staff is given breaks away from the screens. Risk Management. A 151. increase in insurance premiums is projected. Vitosh said a ig er deductible may be more cost beneficial for the City and the City may consider hiring another Assistant City Attorney to work on claims that would normally be processed by an insurance company. Currently the City has first dollar coverage in a retro plan so the City receives a refund if losses are low. Ambrisco suggested that the legislative committee work to get legislation that would limit the liability of cities. Parkin . The actual number of hours of parking at parking ramps cannot be e ermined because of the new variable rates, 351 for the first hour and 301 for additional hours of parking. Revenue is used as a performance measure. The conversion of parking meters to new rates will begin soon. Changes in the budget reflect additions for personnel to staff parking ramps. In response to McDonald, Vitosh said there is better communication between the hotel and parking ramp staff and the Police Department assists with traffic control when a large number of cars are leaving the ramps. Public Works Reel 85-C10, Side 2 Boren, pp. Sc ma a e, 96, 91, 108, ill, 219, 228,237, 243) Administration. Schmadeke said Public Works will maintain services at the current level, expand services to meet the demands of growth in Iowa City, and modify operations that are necessary to meet state and federal require- ments. Schmadeke explained that the personnel increase is for a full-time secretary; work is being monitored at the Iowa Avenue bridge; the chipseal program is successful and can extend the life of asphalt pavement 3-5 years; Metcalf 8 Eddy have submitted a preliminary waste treatment plant study that summarizes 13 alternatives. Schmadeke emphasized the need for two employees in the Streets department. Stockman said that Street department employees assist with refuse collection. In response to Ambrisco, Schmadeke said staff has been in contact with the resident north of the new water storage tank and explained how the City will accommodate the runoff in that area. Berlin noted that landscape plans have been developed for the area surrounding the new water ron of carbons equipment machineseh snse to affectedethek the st hat the of drinking water. New equipment has been ordered. City Attorney (Jansen, p. 28) Reel 85-C10, Side 2 Jansen said the budget is tentative until decisions are made about the new City Attorney's position and a third Assistant City Attorney has not been budgeted for. The FY86 budget is based on last year's budget with increases for professional services. Jansen said the workload merits a third Assistant City Attorney, particularly if the insurance program for the City is changed. McDonald said a recommendation from the City Attorney selection committee will be made by the end of January. 5 Human Relations (Carroll, p. 36) Reel 85-C11, Side 1 The budget is unchanged from previous years except for expanded service level requests. Carroll reviewed the in-house training program, employee assis- tance program, and the wellness programs. Carroll emphasized the need for the position in the eHuman Relations Department uest for hand half-time secretary',soposition nnel generalist in the Fire Department. Capital Improvements Program The Mayor announced that Council will hold an informal session to discuss CIP's on February 4th at 6:30 p.m. Meeting adjourned at 10:30 a.m. i 1 I ;t i 5 Human Relations (Carroll, p. 36) Reel 85-C11, Side 1 The budget is unchanged from previous years except for expanded service level requests. Carroll reviewed the in-house training program, employee assis- tance program, and the wellness programs. Carroll emphasized the need for the position in the eHuman Relations Department uest for hand half-time secretary',soposition nnel generalist in the Fire Department. Capital Improvements Program The Mayor announced that Council will hold an informal session to discuss CIP's on February 4th at 6:30 p.m. Meeting adjourned at 10:30 a.m. OFFICIAL COU14CIL ACTIONS - 1/8/85 The cost of publishing the following proceedings 8 claims is E Cumulative cost for this ca en ar year for said publication is $ Iowa City Council, special mtg., 1/8/85, at 6:30 P.M. in the City Council Chambers of the Civic Center. Mayor Pro tem Erdahl presiding. Councilmembers present: Ambrisco, Dickson, Erdahl, Strait, Zuber. Absent: Baker, McDonald. Mayor Pro tem Erdahl proclaimed January 13-19, 1985 as Dr. Martin Luther King Jr. Week. Moved by Strait, seconded by Ambrisco, that the following items and recommenda- tions in the Consent Calendar be received, or approved, ofOfficialted as Council Actions of the reg. mtg., 12/18/84, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: City Council and Chairpersons of Bds. 6 Corrins. - 12/13/84; City Attorney Review and Selection Advisory Conn. -12/17/84; Bd. of Library Trustees i -12/20/84; Historic Preservation Can. I - 12/10/84. Resolutions: RES. 85-1, Bk. 85, p. 1, ACCEPTING THE WORK FOR THE MERCER PARK BALL DIAMOND FENCE PROJECT. RES. 85-2, BK. 85, p. 2, ACCEPTING THE WORK FOR THE PAVING AND STORM SEWER IMPROVEMENTS FOR LOTS 7, 8, AND 9 IN WINDSOR HEIGHTS FIFTH ADDITION, in Iowa City, Iowa. RES. 85-3, Bk. 85, p. 3, ACCEPTING THE WORK FOR THE RUNDELL, DEARBORN AND CENTER STORM SEWER IMPROVEMENTS. RES. 85-4, BK. 85, p. 4, ACCEPTING THE WORK FOR THE SANITARY SEWER AND STORM SEWER IMPROVEMENTS FOR GOVERNOR'S RIDGE DEVELOPMENT, in Iowa City, Iowa. Affirmative roll call vote unanimous, 5/0, Baker, McDonald absent. The Mayor Pro tem declared the motion carried. Moved by Dickson, seconded by Strait to adopt RES. 85-5, Bk. 85, pp. 5-6, AUTHORIZING MAYOR TO ISSUE ORDER SUSPENDING FOR FOURTEEN DAYS THE BEER PERMIT HELD BY JOHN'S GROCERY, INC. The City Attorney reported that the State provides for a mandatory 14 day suspension upon a first conviction, and that the law Official Actio;.; January 8, 19M Page 2 is very clear about mandatory suspension after conviction. Affirmative roll call vote unanimous, 5/0, Baker, McDonald absent. The Mayor Pro tem declared the resolution adopted. Moved by Ambrisco, seconded by Dickson, that the ordinance to establish partial property tax exemptions for industrial property, be given first vote for passage. Council discussed the proper function of the tax abatement ordinance in relation to existing business and whether the ordi- nance should act as an aide to existing business with projects completed in 1984, or whether it should only act as an incentive for new business. The Mayor Pro tem declared the motion to give first vote to the ordinance carried, 4/1, with the following division of roll call vote: Ayes: Dickson, Strait, Zuber, Ambrisco. Nays: Erdahl. Absent: Baker, McDonald. Moved by Zuber, seconded by Ambrisco, to adopt RES. 85-6, Bk. 85, pp. 7-10, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR THE CONSTRUCTION OF THE TAFT SPEEDWAY SANITARY SEWER EXTENSION ASSESSMENT PROJECT TO MID -STATE CONSTRUC- TION, for $161,647.50. Affirmative roll call vote unanimous, 5/0, Baker, McDonald absent. The Mayor Pro tem declared the resolution adopted. Moved by Dickson, seconded by Strait, to adjourn, 7:00 P.M. The Mayor Pro tem declared the motion carried unanimously, 5/0, Baker, McDonald absent. A more complete description of Council activities is on file1 office of the City Clerk./� C s/ AYOR PRO TEM s/MARIAN K, KARR, CITY CLERK %1�a.uL.J xV Submitted for publication 1/18/85 COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES January 8, 1985 Iowa City Council, special mtg., 1/8/85, at 6:30 P.M. in the City Council Chambers of the Civic Center. Mayor Pro tem Erdahl presiding. Councilmembers present: Ambrisco, Dickson, Erdahl, Strait, Zuber. Absent: Baker, McDonald. Staffinembers present: Berlin, Helling, Jansen, Karr, Franklin, Farmer. Tape recorded on tape 85-C1, Side 2, 269 -End; 85-C2, Side 1, 1-16. Mayor Pro tem Erdahl proclaimed January 13-19, 1985 as Dr. Martin Luther King Jr. Week. Moved by Strait, seconded by Ambrisco, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions of the reg. mtg., 12/18/84, as published, subject to correction, as recommended by,the City Clerk. Minutes of Boards and Commissions: City Council and Chairpersons Advisory Comm. - 12/17/84;84Bd Cm of Library Trustees Attorney Review and Selecti12/20/84, Historic Preservation Comm. - 12/10/84. Resolutions: RES. 85-1, Bk. 85, p. 1, ACCEPTING THE WORK FOR THE MERCER PARK BALL DIAMOND FENCE PROJECT. RES. 85-2, BK. 85, p. 2, ACCEPTING THE WORK FOR THE PAVING AND STORM SEWER IMPROVEMENTS FOR LOTS 8,Iowa.7�RES. A85-3, BkND 9 IN . 85N, p. 3, ACCEPTINGHTS HTHEDWORKNFORnIowa City, THE RUNDELL, DEARBORN AND CENTER STORM SEWER IMPROVEMENTS. RES. 85-4, Bk. 85, P. 4, ACCEPTING THE WORK FOR THE SANITARY SEWER AND STORM SEWER IMPROVE- MENTS FOR GOVERNOR'S RIDGE DEVELOPMENT, in Iowa City, Iowa. Affirmative roll call vote unanimous, 5/0, Baker, McDonald absent. The Mayor Pro tem declared the motion carried. Moved by Dickson, seconded by Strait to adopt RES. 85-5, Bk. 85, pp. 5-6, AUTHORIZING MAYOR TO ISSUE ORDER SUSPENDING FOR FOURTEEN DAYS THE BEER PERMIT HELD BY JOHN'S GROCERY, INC. The City Attorney reported that the State provides for a mandatory 14 day suspension upon a first convic- tion, and that the law is very clear about mandatory suspension after conviction Affirmative absent. The Mayor Pro runanimous,oll call vote temdeclared the resolutionadopted.Bker, McDonald Moved by Ambrisco, seconded by Dickson, that the ordinance to establish partial property tax exemptions for industrial property, be given first vote for passage. Council discussed the proper function of the tax abatement ordinance in relation to existing business and whether the ordinance should act as an aide to existing business with projects completed in 1984, or whether it should only act as an incentive for new business. The Idayor Pro tem declared the motion to give first vote to the ordinance carried, 4/1, with the following division of roll tall vote, Ayes: Dickson, Strait, Zuber, Ambrisco. Nays: Erdahl. Absent: Baker, McDonald. I ouncil Activities January 8, 1985 Page 2 Moved by Zuber, seconded by Ambrisco, to adopt RES. 85-6, Bk. 85, pp. 7-10, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR THE CONSTRUCTION OF THE TAFT SPEEDWAY SANITARY SEWER EXTENSION ASSESSMENT PROJECT TO MID -STATE CONSTRUCTION, for $161,647.50. Affirmative roll call vote unanimous, 5/0, Baker, McDonald absent. The Mayor Pro tem declared the resolution adopted. Moved by Dickson, seconded by Strait, to adjourn, 7:00 P.M. The Mayor Pro tem declared the motion carried unanimously, 5/0, Baker, McDonald absent. MAYOR PRO TEM ATTEST: MARIAN K. KAR , CIY CLERK ' I I f I , i I ouncil Activities January 8, 1985 Page 2 Moved by Zuber, seconded by Ambrisco, to adopt RES. 85-6, Bk. 85, pp. 7-10, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR THE CONSTRUCTION OF THE TAFT SPEEDWAY SANITARY SEWER EXTENSION ASSESSMENT PROJECT TO MID -STATE CONSTRUCTION, for $161,647.50. Affirmative roll call vote unanimous, 5/0, Baker, McDonald absent. The Mayor Pro tem declared the resolution adopted. Moved by Dickson, seconded by Strait, to adjourn, 7:00 P.M. The Mayor Pro tem declared the motion carried unanimously, 5/0, Baker, McDonald absent. MAYOR PRO TEM ATTEST: MARIAN K. KAR , CIY CLERK � 1CIAL COUNCIL ACTIONS - 1/15/ itie cost of publishing the following proceedings & claims is $ Cumulative cost for this ca en ar year or said publication is $ Iowa City Council, reg, mtg., 1/15/85, 7:30 P.M. at the Civic Center. Mayor McDonald presiding. C0uncilmembers present: Ambrisco, Baker, Dickson, Erdahl, McDonald, Strait, Zuber. Absent: None, Mayor McDonald proclaimed January 20, 1985, as World Religion Day. Moved Dickson. that the �it and Sefollowingitems and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Minutes of Boards and Commissions: Parks and Recreation COfnm.-12/14/84; Housing Appeals Bd.-12/11/84; Housing Comm.-12/11/84;roadband Telecomm B . Comm. -10/16/84, 11/13/84; Airport Conn. -12/13/84; Planning 8Zoning Comm. -12/6/84, 12/20/84; Mayor's Youth Employment Program -12/19/84; Urban Environment Ad Hoc Comm. -12/4/84; Coun- cil/Legislative Meeting -12/31/84. Permit Motions and Resolutions: Approving Class C Liquor License for Dooley's, 18-20 South Clinton. Approv- ing Class C Liquor License and Sunday Sales for Sinmy's, 208 North Linn Street. Approving Class C Liquor License for Smith & Company, 1210 Highland Court. To refund a portion of Liquor License to Speak Easy, 630 Iowa Avenue. To refund a portion of Liquor License to Gabe's, 330 East Washington. Approving Class C Beer Permit and Sunday Sales for Seaton's Cash and Carry Market, 1331 Muscatine Avenue. Approving Class C Liquor License for Crow's Nest, 313 South Dubuque. RES. 85-7, Bk. 85, p. 11, REFUND CIGARETTE PERMIT. RES. 85-8, Bk. 85, P. 12, REFUND CIGARETTE PERMIT. RES. 85-9, Bk. 85, p. 13, ISSUE DANCING PERMIT. Correspondence: Letter of apprecia- tion from Bruce Haupert. Dewey McGuire regarding cable television. Heritage Communications furnishing a corrected copy fur- nished memorandum which w ed to the City Council t fthe 12/18/84 meeting. Robert J. Miller of Grant Wood Area Education Agency supporting the Mayor's Youth Employment Official Actions January 15, 1985 Page 2 Program. Emily and Warren Curran objecting to the rezoning of Melrose Lake area. John Hayek, attorney representing Terence and Glenys Williams, objecting to the rezoning of the Melrose Lake area. Carl J. Strub objecting to the rezoning of 707 Oakcrest (Melrose Lake area). Viggo M. Jensen Company objecting to the proposed rezoning of the Harlocke Street area. Memo from the Civil Service Commission submitting certified lists of applicants for the following positions: Maintenance Worker II/Pollution Control; Maintenance Worker III/Transit. Application for use of Streets and Public Grounds: Johnson County/Iowa City National Organization for Women to picket in front of the Enna Goldman Clinic on 1/18, thru 1/22/85. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Baker, to set a public hearing for 1/29/85, on an ordinance to rezone property south and east of University Heights, west of Woodside Drive extended and north of Marietta Avenue extended easterly to the CRI&P railroad tracks from RM -12 to RS -8 and from R14-44 to RS -8. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by Strait, seconded by Dickson, to set a public hearing on 1/29/85, on an ordinance to rezone property in the 1500 block on the east side of South Gilbert Street from CI -1 to CC -2. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Jay Honohan, attorney for the applicants, appeared and requested Council give first reading to the ordinance the same night as the public hearing. Councilmembers noted the policy to take no action on the same night as a public hearing. Moved by Ambrisco, seconded by Baker, to set a public hearing for 1/29/85, on an ordinance to amend the sign regulations of the Zoning Ordinance, The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Official Actions January 15, 1985 Page 3 Moved by Dickson, seconded by Ambrisco, to set a public hearing for 1/29/85, on an ordinance to vacate the north alley of Block 4, Lyon's First Addition. The Mayor declared the motion carried unanimously, 7/0, all Council - members present. A public hearing was held on an ordinance to rezone property north of Highway 1, south of Benton Street and along and east of Harlocke Street extended from RM -44 to RS -8, RM -20 and RM -12. The following people appeared: Dave Dierks, 905 Weeber; Daniel Bray, 948 Weeber; Chuck Mullen, atty. for Viggo Jensen; Jim Johnson, 912 Weeber; Charlie Ruppert, 1406 N. Dubuque. Moved by Dickson, seconded by Erdahl, to accept petitions and correspon- dence from Larry & Judy Rigler; Jerry & JoAnn Hilgenberg; Olympia & A.H. Niederecker; Charles Barker, attorney for Charles Ruppert. Moved by Erdahl, seconded by Dickson, to further considera- tion of this matter and item f. (the recommendation of the Planning and Zoning Comm. to terminate Harlocke Street in a cul-de-sac) which is directly related for purposes of setting up under resolution a consultation with the Planning and Zoning Commission. The Mayor declared the motion carried unanimously, 7/0, all Council - members present. The matter will be scheduled for informal session in the near future with members of the Planning and Zoning Commission. Moved by Ambrisco, seconded by Dickson, to delete and to take no action on items 4g and 4h, recommendations of the Planning and Zoning Conn. regarding a request to rezone 1.0 acres northeast of Iowa City in Johnson County from A-1 to RS and request to rezone 1.2 acres north of Iowa City from A-1 to RS. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by Ambrisco, seconded by Dickson, that the ordinance for an amendment to the Planned Development Housing Plan for Ty'n Cae, Part 3, be given second vote for passage. The Mayor declared the motion carried, 7/0, all Councilmembers present. Official Actions January 15, 1985 Page 4 A public hearing was held to consider the proposed amendment to Ordinance No. 84-3166 of the Code of Ordinances by adopting Appendix C of the Uniform Plumbing Code, 1982 Edition, and amending certain sections of Iowa City Plumbing Code. A public hearing was held on Applica- tions for Additional Section 8 Units. I The Mayor announced the following vacancies: Broadband Telecomm. Comm. -two vacancies for three-year terms ending I 3/3/88; Historic Preservation Comm. - two j vacancies for three-year terms ending 3/29/88; Airport Zoning Bd. of Adjustment - one vacancy for a two-year term ending 2/26/87 and one vacancy for a four-year term ending 2/26/89. These appointments will be made at the 2/26/85 meeting of the j' City Council. Moved by Ambrisco, seconded by Strait, to appoint Jack Ashby, 2004 Dunlap Ct., to the Airport Comm. for a six-year term ending 3/1/91. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. The Mayor announced that no applica- tions had been received to fill two vacancies on the Resources Conservation Comm. for three-year terms ending 1/1/88. The Mayor noted this was an excellent Commission for individuals who have an interest in energy conservation and urged citizens to apply. The vacancies will be re -advertised. Councilmember Ambrisco noted the report from the Committee for Iowa's Future Growth entitled "We Are Iowans First" and pointed out Council's consid- eration of the tax abatement ordinance. Erdahl noted the birthday of Dr. Martin Luther King on January 15th. Council - member Baker requested the Transit Mgr. research the possibility of bulk rate bus passes to outlying apartment areas to use as incentives to attract tenants. Baker questioned when the parking study would be complete. The City Mgr. stated the study should be available in two weeks. Baker asked for an update on the status of the hotel (light) sign. Councilmember Zuber Official Actions January 15, 1985 Page 5 also noted the "We Are Iowans First" and urged City staff read sections dealing with streets, roads and airports. Moved by Erdahl, seconded by Strait, to approve tentative agreement between the City of Iowa City and AFSCME, Local 1183. The Mayor declared the motion carried, 6/0, Dickson abstaining. The recommendations of the Parks and Recreation Commission noted as follows: (1) That the City Council purchase Ryerson's Woods, a portion of the County Home property and the proposed Miller Park area, in FY85. (2) That arts issues be considered under the jurisdiction of the Parks and Recreation Commission, but only with the understanding that they will be ! funded at an appropriate level with funds over and above those already considered for Parks and Recreation purposes. The recommendations of the Housing Commission noted as follows: (1) That application for 25 additional Section 8 certificates be approved. (2) That I application for 14 Section 8 vouchers be I, approved. Moved by Strait, seconded by Ambrisco, to adopt RES. 85-10, Bk. 85, pp. 14-15, APPROVING CONTRACT AND BOND FOR THE TAFT SPEEDWAY SANITARY SEWER EXTENSION ASSESS- MENT PROJECT. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolu- tion adopted. Moved by Zuber, seconded by Ambrisco, to adopt RES. 85-11, Bk. 85, pp. 16-19, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH THE ELDERLY SERVICES AGENCY TO DEVELOP AND IMPLEMENT A HOUSING MODIFICATIONS PROGRAM FOR THE FRAIL ELDERLY. Affirmative roll call vote unanimous, 7/0, all Council - members present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Ambrisco, to adopt RES. 85-12, Bk. 85, pp. 20-22, AUTHORIZING THE MAYOR TO ISSUE ORDER SUSPENDING FOR FOURTEEN DAYS THE BEER PERMIT HELD BY LUCKY STORES, INC., EAGLE DISCOUNT SUPERMARKET 0157. Terrence Brown, District Mgr. for Eagle Stores, presented an appeal of the suspension to the City Clerk. Affirmative roll call vote Official Actions January 15, 1985 Page 6 unanimous, 7/0, all Councilmembers present. The Mayor declared the resolu- tion adopted. Moved by Ambrisco, seconded by Strait, to adopt RES. 85-13, Bk. 85, pp. 23-25, AUTHORIZING THE MAYOR TO ISSUE ORDER SUSPENDING FOR FOURTEEN DAYS THE BEER PERMIT HELD BY QUIKTRIP CORPORATION, QUIKTRIP #552. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolu- tion adopted. Moved by Dickson, seconded by Strait, to adopt RES. 85-14, Bk. 85, pp. 26-28, AUTHORIZING MAYOR TO ISSUE ORDER SUSPENDING FOR FOURTEEN DAYS THE BEER PERMIT HELD BY HAROLD DICKEY, DICKEY'S SAVE -A-LOT. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolu- tion adopted. Moved by Zuber, seconded by Ambrisco, to adopt RES. 85-15, Bk. 85, pp. 29-30, AUTHORIZING THE EXECUTION OF A REVISED i ANNUAL CONTRIBUTIONS CONTRACT. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Zuber, to adopt RES. 85-16, Bk. 85, pp. 31-36, AUTHORIZING THE EXECUTION OF ANNUAL CONTRIBUTIONS CONTRACT AND GENERAL DEPOSITORY AGREEMENT AND ISSUANCE OF PROJECT LOAN AND PERMANENT NOTES. Affirma- tive roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Strait, that the ordinance to establish partial property Tax Exemptions for Industrial Property, be given second vote for passage. After discussion by individual Councilmembers, the Mayor declared the motion carried, 5/2, Erdahl and Baker voting "no." Moved by Zuber, seconded by Dickson, that ORD. 85-3220, Bk. 25, pp. 1-3, AMENDING SECTIONS 15-48 AND 15-62(A) OF THE CITY CODE OF ORDINANCES, RELATING TO REFUSE COLLECTION, TO LIMIT PLACEMENT OF REFUSE CONTAINERS AND TO CLARIFY THAT ONLY COMBINATIONS OF FOUR OR FEWER DWELLING UNITS WILL RECEIVE REFUSE PICKUP SERVICE, Official Actions January 15, 1985 Page 7 0 be passed and adopted. Affirmative roll call vote unanimous, 7/0, all Council - members present. The Mayor declared the ordinance adopted. Moved by Zuber, seconded by Ambrisco, to adopt ORD. 85-3221, Bk. 25, pp. 4-9, AMENDING SECTION 23-189 OF THE MUNICIPAL CODE OF IOWA CITY TO CHANGE THE SPEED LIMIT ON PARTS OF MELROSE AVENUE. Affirma- tive roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Strait, seconded by Dickson, to adjourn 9:40 p.m. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. A more complete description of Council activities is on fie i t e of,p of e City Clerk. j� s/MARIAN K. KARR; CITYCLERKK %ltvi'.�iL� Yi �Lf.✓ Submitted for publication 1/25/85 COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES January 15, 1985 Iowa City Council, reg. mtg., 1/15/85, 7:30 P.M. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Dickson, Erdahl, McDonald, Strait, Zuber. Absent: None. Staffinembers present: Berlin, Melling, Jansen, Karr, Franklin, Seydel. Council minutes tape recorded on Tape 85-C2, Side 1, 16 -End and Side 2, 1 -End; 85-C9, Side 1, 1-405. Mayor McDonald proclaimed January 20, 1985, as World Religion Day. Moved by Strait and seconded by Dickson, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Minutes of Boards and Commissions: Parks and Recreation Conn. -12/14/84; Housing Appeals Bd.-12/11/84; Housing Comn.-12/11/84; Broadband Telecomm. Comn.-10/16/84, 11/13/84; Airport Comm. -12/13/84; Planning & Zoning Conn. -12/6/84, 12/20/84; Mayor's Youth Employment Program -12/19/84; Urban Environment Ad Hoc Comm. -12/4/84; Coun- cil/Legislative Meeting -12/31/84. Permit Motions and Resolutions: Approving Class C Liquor License for Four Cushions, Inc. dba Dooley's, 18-20 South Clinton. Approving Class C Liquor License and Sunday Sales for Coslow's, Inc. dba Simny's, 208 North Linn Street. Approving Class C Liquor License for Lorna K. Smith dba Smith & Company, 1210 Highland Court. To refund a portion of Liquor License to Speak Easy, 630 Iowa Avenue. To refund a portion of Liquor License to Gabe's, 330 East Washington. Approving Class C Beer Permit and Sunday Sales for Clyde R. Seaton dba Seaton's Cash and Carry Market, 1331 Muscatine Avenue. Approving Class C Liquor License for Crow's Nest, Inc, dba Crow's Nest, 313 South Dubuque. RES. 85-7, Bk. 85, p. 11, REFUND CIGARETTE PERMIT. RES. 85-8, Bk. 85, p. 12, REFUND CIGARETTE PERMIT. RES. 85-9, Bk. 85, p. 13, ISSUE DANCING PERMIT. Correspondence: Letter of appreciation from Bruce Haupert. Dewey McGuire regarding cable television. Heritage Communications furnishing a corrected copy of a memorandum which was furnished to the City Council at the 12/18/84 meeting. Robert J. Miller of Grant Wood Area Education Agency supporting the Mayor's Youth Employment Program. Emily and Warren Curran objecting to the rezoning of Melrose Lake area. John Hayek, attorney representing Terence and Glenys Williams, objecting to the rezoning of the Melrose Lake area. Carl J. Strub objecting to the rezoning of 707 Oakcrest (Melrose Lake area). Viggo M. Jensen Company objecting to the proposed rezoning of the Harlocke Street area. Memo from the Civil Service Commission submitting certified lists of appli- cants for the following positions: Maintenance Worker II/Pollution Control; Maintenance Worker III/Transit. Application for use of Streets and Public Grounds: Johnson County/Iowa City National Organization for Women to picket in front of the Emma Goldman Clinic on 1/18, thru 1/22/85. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Council Activities January 15, 1985 Page 2 Moved by Ambrisco, seconded by Baker, to set a public hearing for 1/29/85, on an ordinance to rezone property south and east of University Heights, west of Woodside Drive extended and north of Marietta Avenue extended easterly to the CRI&P railroad tracks from RM -12 to RS -8 and from R14-44 to RS -8. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by Strait, seconded by Dickson, to set a public hearing on 1/29/85, on an ordinance to rezone property in the 1500 block on the east side of South Gilbert Street from CI -1 to CC -2. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Jay Honohan, attorney for the applicants, appeared and requested Council give first reading to the ordinance the same night as the public hearing. Councilmembers noted the Policy to take no action on the same night as a public hearing. Moved by Ambrisco, seconded by Baker, to set a public hearing for 1/29/85, on an ordinance to amend the sign regulations of the Zoning Ordi- nance. The Mayor declared the motion carried unanimously, 7/0, all Council - members present. Moved by Dickson, seconded by Ambrisco, to set a public hearing for 1/29/85, on an ordinance to vacate the north alley of Block 4, Lyon's First Addition. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. A public hearing was held on an ordinance to rezone property north of Highway 1, south of Benton Street and along and east of Harlocke Street extended from RM -44 to RS -8, RM -20 and RM -12. The following people appeared: Dave Dierks, 905 Weeber; Daniel Bray, 948 Weeber; Chuck Mullen, atty. for Viggo Jensen; Jim Johnson, 912 Weeber; Charlie Ruppert, 1406 N. Dubuque. Moved by Dickson, seconded by Erdahl, to accept petitions and correspondence from Larry & Judy Rigler; Jerry & JoAnn Hilgenberg; Olympia & A.H. Niederecker; Charles Barker, attorney for Charles Ruppert. Moved by Erdahl, seconded by Dickson, to further consideration of this matter and item f. (the recommendation of the Planning and Zoning Comm. to terminate Harlocke Street in a cul-de-sac) which is directly related for purposes of setting up under resolution a consultation with the Planning and Zoning Commission. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. The matter will be scheduled for informal session in the near future with members of the Planning and Zoning Commission. Moved by Ambrisco, seconded by Dickson, to delete and to take no action on items 4g and 4h, recommendations of the Planning and Zoning Conn. regard- ing a request to rezone 1.0 acres northeast of Iowa City in Johnson County from A-1 to RS and request to rezone 1.2 acres north of Iowa City from A-1 to RS. The Mayor declared the motion carried unanimously, 7/0, all Council - members present. Moved by Ambrisco, seconded by Dickson, that the ordinance for an amendment to the Planned Development Housing Plan for Ty'n Cae, Part 3, be given second vote for passage. The Mayor declared the motion carried, 7/0, all Councilmembers present. Council Activities January 15, 1985 Page 3 A public hearing was held to consider the proposed amendment to Ordinance No. 84-3166 of the Code of Ordinances by adopting Appendix C of the Uniform Plumbing Code, 1982 Edition, and amending certain sections of Iowa City Plumbing Code. No one appeared. A public hearing was held on Applications for Additional Section 8 Units. No one appeared. The Mayor announced the following vacancies: Broadband Telecomm. Comm. - two vacancies for three-year terms ending 3/3/88; Historic Preservation Comm. - two vacancies for three-year terms ending 3/29/88; Airport Zoning Bd. of Adjustment - one vacancy for a two-year term ending 2/26/87 and one vacancy for a four-year term ending 2/26/89. These appointments will be made at the 2/26/85 meeting of the City Council. Moved by Ambrisco, seconded by Strait, to appoint Jack Ashby, 2004 Dunlap Ct., to the Airport Conn. for a six-year term ending 3/1/91. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. The Mayor announced that no applications had been received to fill two vacancies on the Resources Conservation Comm. for three-year terms ending 1/1/88. The Mayor noted this was an excellent Commission for individuals who have an interest in energy conservation and urged citizens to apply. The vacancies will be re -advertised. Councilmember Ambrisco noted the report from the Committee for Iowa's Future Growth entitled "We Are Iowans First" and pointed out Council's consideration of the tax abatement ordinance. Erdahl noted the birthday of Dr. Martin Luther King on January 15th. Councilmember Baker requested the Transit Mgr. research the possibility of bulk rate bus passes to outlying apartment areas to use as incentives to attract tenants. Baker questioned when the parking study would be complete. The City Mgr. stated the study should be available in two weeks. Baker asked for an update on the status of the hotel (light) sign. Councilmember Zuber also noted the "We Are Iowans First" and urged City staff read sections dealing with streets, roads and airports. Moved by Erdahl, seconded by Strait, to approve tentative agreement between the City of Iowa City and AFSCME, Local #183. The Mayor declared the motion carried, 6/0, Dickson abstaining. The recommendations of the Parks and Recreation Commission noted as follows: (1) That the City Council purchase Ryerson's Woods, a portion of the County Home property and the proposed Miller Park area, in FY85. (2) That arts issues be considered under the jurisdiction of the Parks and Recreation Commission, but only with the understanding that they will be funded at an appropriate level with funds over and above those already considered for Parks and Recreation purposes. The recommendations of the Housing Commission noted as follows: (1) That application for 25 additional Section 8 certificates be approved. (2) That application for 14 Section 8 vouchers be approved. Council Activities January 15, 1985 Page 4 Moved by Strait, seconded by Ambrisco, to adopt RES. 85-10, Bk. 85, pp. 14-15, APPROVING CONTRACT AND BOND FOR THE TAFT SPEEDWAY SANITARY SEWER EXTENSION ASSESSMENT PROJECT. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Ambrisco, to adopt RES. 85-11, Bk. 85, pp. 16-19, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREE- MENT WITH THE ELDERLY SERVICES AGENCY TO DEVELOP AND IMPLEMENT A HOUSING MODIFICATIONS PROGRAM FOR THE FRAIL ELDERLY. Affirmative roll call vote unanimous, 7/O, all Councilmembers present. The Mayor declared the resolu- tion adopted. Moved by Zuber, seconded by Ambrisco, to adopt RES. 85-12, Bk. 85, pp. 20-22, AUTHORIZING THE MAYOR TO ISSUE ORDER SUSPENDING FOR FOURTEEN DAYS THE BEER PERMIT HELD BY LUCKY STORES, INC., EAGLE DISCOUNT SUPERMARKET #157. Terrence Brown, District Mgr. for Eagle Stores, presented an appeal of the suspension to the City Clerk. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Strait, to adopt RES. 85-13, Bk. 85, pp. 23-25, AUTHORIZING THE MAYOR TO ISSUE ORDER SUSPENDING FOR FOURTEEN DAYS THE BEER PERMIT HELD BY QUIKTRIP CORPORATION, QUIKTRIP #552. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Strait, to adopt RES. 85-14, Bk. 85, pp. 26-28, AUTHORIZING MAYOR TO ISSUE ORDER SUSPENDING FOR FOURTEEN DAYS THE BEER PERMIT •HELD BY HAROLD DICKEY, DICKEY'S SAVE -A -LOT. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Ambrisco, to adopt RES. 85-15, Bk. 85, pp. 29-30, AUTHORIZING THE EXECUTION OF A REVISED ANNUAL CONTRIBUTIONS CONTRACT. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. I•loved by Ambrisco, seconded by Zuber, to adopt RES. 85-16, Bk. 85, pp. 31-36, AUTHORIZING THE EXECUTION OF ANNUAL CONTRIBUTIONS CONTRACT AND GENERAL DEPOSITORY AGREEMENT AND ISSUANCE OF PROJECT LOAN AND PERMANENT NOTES. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Strait, that the ordinance to establish partial property Tax Exemptions for Industrial Property, be given second vote for passage. After discussion by individual Councilmembers, the Mayor declared the motion carried, 5/2, Erdahl and Baker voting "no." Moved by Zuber, seconded by Dickson, that ORD. 85-3220, Bk. 25, pp. 1-3, AMENDING SECTIONS 15-48 AND 15-62(A) OF THE CITY CODE OF ORDINANCES, RELATING TO REFUSE COLLECTION, TO LIMIT PLACEMENT OF REFUSE CONTAINERS AND TO CLARIFY THAT ONLY COMBINATIONS OF FOUR OR FEWER DWELLING UNITS WILL RECEIVE REFUSE PICKUP SERVICE, be passed and adopted. The City Clerk noted a correction in the title of the ordinance. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Council Activities January 15, 1985 Page 5 . Moved by Zuber, seconded by Ambrisco, to adopt ORO. 85-3221, Bk. 25, PP - 4 -9, A14ENDING SECTION 23-189 OF THE MUNICIPAL CODE OF IOWA CITY TO CHANGE THE SPEED LIMIT ON PARTS OF MELROSE AVENUE. Affirmative roll call vote unani- m,— zvn am rminrilmemherS Dresent. The Mayor declared the ordinance COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 29, 1985 Iowa City Council, reg, mtg., 1/29/85, at 7:30 p.m. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Dickson, McDonald, Strait, Zuber. Absent: Erdahl. Staffinembers present: Berlin, Helling, Jansen, Karr, Milkman, Franklin. Council minutes tape recorded on Tape 85-C9, Side 2, 1 -End; 85-C15, All; 85-06, Side 1, 1-35. The Mayor announced the following changes to the Consent Calendar: item 2c(1) addition of Sunday Sales and item 2f(2) correction of the address to 1226. Moved by Strait, seconded by Ambrisco, that the follow- ing items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Actions of the special meeting of 1/8/85, and meeting of 1/15/85, as published, subject to correction, as recom- mended by the City Clerk. Minutes of Boards and Commissions: Joint meeting of the City Council and Johnson County Board of Supervisors - 12/20/84; Rules Comm. - 1/15/85; Historic Preservation Comm. - 1/9/85; Housing Comm. -1/8/85; Resources Conservation Comm. - 12/3/84, 12/10/84; Urban Environment Ad Hoc Comm. - 1/7/85; Sr. Ctr. Comm. - 12/12/84; Bd. of Library Trustees - 1/10/85; Committee on Community Needs - 12/18/84; Charter Review Conn. - 12/10/84; Parks R Recreation Comm. - 1/9/85; City Attorney Review and Selection Advisory Comm. - 1/21/85. Permit Motions: Approving Class C Beer Permit and Sunday Sales for QuikTrip Corporation dba QuikTrip #509, 323 E. Burlington. Approving Class C Beer Permit and Sunday Sales for Hy -Vee Food Stores, Inc., dba Hy -Vee Food Store #3 & Drugtown #2, 1201 North Dodge. Approving Class C Sunday Sales for Spayer and Co. Ltd., dba The Airliner, 22 South Clinton. Approving Class C Liquor for Vanessa's of Iowa City, Iowa, dba Givannis, 109 College Street. Approving Class C Liquor License and Sunday Sales for Diamond Daves Taco Co. dba Bo -James Restaurant, 118 East Washington. Motions: Approving disbursements in the amount of $2,782,772.99 for the period of 12/1 thru 12/31/84, as recommended by the Finance Dir., subject to audit. Resolutions: RES. 85-18, Bk. 85, p. 38, ACCEPTING THE WORK FOR THE PAVING AND STORM SEWER IMPROVEMENTS FOR LOTS 1 AND 20 IN HIGHLANDER DEVELOPMENT FIRST ADDITION in Iowa City, Iowa. RES. 85-19, Bk. 85, p. 39, ACCEPTING THE WORK FOR A PORTION OF THE PAVING IMPROVE MENTS FOR FIRST AND ROCHESTER, PART ONE, in Iowa City, Iowa. RES. 85-20, Bk. 85, p. 40, ACCEPTING THE WORK FOR A PORTION OF THE SANITARY SEWER AND STORM SEWER IMPROVEME14TS FOR FIRST AND ROCHESTER, PART ONE, in Iowa City, Iowa. Correspondence: John D. Cruise regarding vacation of a portion of flowage easement in First and Rochester Subdivision, Part One, referred to Public Works Dept. Petition from residents of 1226 and 1232 East Davenport requesting a special assessment project to pave an alley, referred to the Public Works Department. University Heights Council Activities January 29, 1985 Page 2 residents regarding the Melrose Lake area: Clark and Margaret Penland; Joe M. Steele; Susan and Kenneth Nickels; Dennis Kelso family; Dr. and Mrs. Donald Klotz; Mildred L. Seydel. Iowa City residents regarding the Melrose Lake area: George Rebal; Michael and Twila Finkelstein; James H. Dallas; Jeffrey A. Smith; Opas and Puangtong Jutabha; Dr. Donald E. Boenker; William and Emily Curran; Shari, Jason and Jessica Powers. Gordon and Linda Dyer regarding proposed extension of water and sewer to Southwest Estates. Applications for Use of Streets and Public Grounds: Marnetta Shetler requesting permission for use of sidewalks for a silent prayer for peace on 1/16, 23, 30 and 2/6/85, approved. Johnson County/Iowa City National Organization for Women to picket in front of the Emma Goldman Clinic from 1/23 thru 1/26/85, approved. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried. A public hearing was held on an ordinance to rezone property south and east of University Heights, west of Woodside Drive extended and north of Marietta Avenue extended easterly to the CRI&P railroad tracks from RM -12 to RS -8 and from RM -44 to RS -8. The following people appeared: Jennifer Tyler, 871 Woodside Dr.; Lance Salisbury, rep. 904 Oakcrest; Frank Kilpatrick, 816 Woodside Dr.; John Hayek, rep. Terrence and Glymis Williams; Karen Hradek, 924 Hudson; Jack Neuzil, rep, the Neuzil property; Al Thomas, 1005 Tower Ct.; Craig Alexander, 871 Woodside Dr.; Staffinember Marianne Milkman. Moved by Dickson, seconded by Ambrisco, to accept the correspondence from: Mrs. Owen Morgan; Mrs. Mildred Brown; Mark Meye; Richard Hanson; Doug Maag; Todd Buchacker; Terry Neil; Karen Hradek; and Lance Salisbury. The Mayor declared the motion carried, 6/0, Erdahl absent. A public hearing was held on an ordinance to rezone property in the 1500 block on the east side of South Gilbert Street from CI -1 to CC -2. Jay Honohan, atty. for W.A. Gay, appeared. A public hearing was held on an ordinance to amend the sign regula- tions of the Zoning Ordinance. The following people appeared: Steve Sovern, President of Nesper Sign; Robert Schwab, Schwab Advertising; Linda Johnson -Lundquist, Chair of Environmental Concerns Committee; and Tom Scott, 419 E. Fairchild. Council requested that Mr. Sovern submit his concerns in writing to the staff for review. All parties will be notified when the matter is scheduled for further discussion. A public hearing was held on an ordinance to vacate the north alley of Block 4, Lyon's First Addition. No one appeared. Moved by Ambrisco, seconded by Baker, to forward to the County the affirmative recommendation of the Planning and Zoning Commission regarding a request to rezone 5.0 acres on the north side of Rapid Creek Road approximately 0.7 miles east of Highway 1 from A-1 to A-2. The Mayor declared the motion carried unanimously, 6/0, Erdahl absent. Council Activities January 29, 1985 Page 3 Moved by Ambrisco, seconded by Strait, to adopt RES. 85-21, Bk. 85, p. 41, APPROVING THE FINAL SUBDIVISION PLAT OF FIRST AND ROCHESTER AVENUE, PART TWO. Larry Schnittjer, MMS Consultants, appeared. The Mayor declared the resolution adopted, 5/1, with the following division of roll call vote. Ayes: McDonald, Strait, Zuber, Ambrisco, Dickson. Nays: Baker. Absent: Erdahl. Council requested the street naming policy be scheduled for informal discussion. Moved by Dickson, seconded by Ambrisco, to adopt RES. 85-22, Bk. 85, pp. 42-43, APPROVING THE PRELIMINARY SUBDIVISION PLAT OF SOUTHWEST ESTATES AND THE FINAL SUBDIVISION PLAT OF SOUTHWEST ESTATES PART ONE, located north of Rohret Road and west of Freeway 218. Council noted previous Council policy not to extend services, specifically sewer and water, beyond Freeway 218. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Strait, to adopt RES. 85-23, Bk. 85, pp. 44-51, ADOPTING AMENDED BYLAWS OF THE PLANNING AND ZONING COMMISSION. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. June Fischer, 800 Sunset, provided Council with background information on the funding request from the Iowa City/Johnson County Arts Council. Councilmember Zuber noted that the current cable television franchise provides for a refund if service is out for more than 27 hours. Council - member Baker requested that the City Council be formally notified by the City Assessor when tax abatements are approved for any applicant within the City limits. Baker questioned the penalty for violation of the City ordinance concerning smoking areas required in restaurants and urged voluntary compliance. Baker requested status information re the Holiday Inn sign. The City Manager reported the sign would be changed when weather permitted. The recommendation of the Housing Comnission that low-interest weatherization loan eligibility be extended to owner -occupants who are buying on contract, noted. The recommendation of the Design Review Committee that the plans submitted by Myles Braverman for the renovation of the Elks building at 325 E. Washington Street be approved, noted. The recommendation of City Attorney Review and Selection Advisory Committee contained in a letter from Chairperson Mary C. Neuhauser, noted. Moved by Dickson, seconded by Ambrisco, to accept letter from Emil Trott. The Mayor declared the motion carried, 6/0, Erdahl absent. The Mayor announced the deletion of a resolution authorizing the execution of a memorandum of agreement with Southgate Development Company, Inc. Council Activities January 29, 1985 Page 4 Moved by Ambrisco, seconded by Strait, to adopt RES. 85-24, Bk. 85, pp. 52-54, AUTHORIZING THE CITY OF IOWA CITY TO AMEND THE LOW INTEREST LOAN MANUAL FOR THE HOUSING REHABILITATION PROGRAM WITH A REVISION OF CHAPTER 3 AND CHAPTER 6 (WEATHERIZATION LOANS INVOLVING LAND SALES CONTRACT). Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Ambrisco, to adopt RES. 85-25, Bk. 85, pp. 55-56, REPEALING RESOLUTION NO. 79-117 AND ADOPTING A NEW RESOLUTION i E ESTABLISHING FEES FOR SERVICES PERFORMED BY THE OFFICE OF THE CITY CLERK. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. Moved by Strait, seconded by Ambrisco, to adopt RES. 85-26, Bk. 85, p. 57, TO MARKET PARCEL 65-2B AND TO ESTABLISH A MINIMUM BID PRICE AND BID PERIOD FOR SAID PARCEL. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Dickson, that the rule requiring ! ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the first and second consideration and vote be waived and that ORD. 85-3223, Bk. 25, pp. 15-21, AMENDMENT TO ORDINANCE NO. 84-3166 OF THE CODE OF ORDINANCES BY ADOPTING APPENDIX C OF THE UNIFORM PLUMBING CODE, 1982 EDITION, AND AMENDING CERTAIN SECTIONS OF THE IOWA CITY PLUMBING CODE, be voted on for final passage at this time. Affirmative roll call vote unanimous, 6/0, Erdahl absent. Moved by Ambrisco, seconded by Dickson, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, Erdahl absent. The Mayor declared the ordinance adopted. Moved by Zuber, seconded by Strait, to adjourn 10:00 PM. The Mayor declared the motion carried unanimously, 6/0, Erdahl absent. lcJK/ t , ATTEST: AW�RAI� INFORMAL NIIIUTES - DECEMBER 20, 1984 I•II14UTES OF THE INFORMAL JOINT MEETING OF THE JOHNSON COUNTY BOARD OF SUPL•'RvISORS AND THE IOP?A CITY CITY COUNCIL, DECEMBER 20, 1984. Institute of Public Affairs Director Clayton Ringgenberg called the joint meeting to order at 4:05 p.m. with the following in attendance: Members of the Johnson County Board of Supervisors: Chairperson Harold Donnelly, Betty Ockenfels, Don Sehr, Dennis Langenberg and Dick 14yers; members of the Iowa City City Council: Chairperson John McDonald, William Ambrisco, Ernest Zuber, George Strait, Larry Balser, and Kate Dickson. In addi- tion., county employees in attendance were Board of Supervisors Administrative Assistant Carol Peters, County Attorney J. Patrick White, County Engineer O.J. Gode, Jr., and Auditor's Secretary Edward Brunner; city employees in attendance were City Manager Meal Berlin, Human Services Coordinator [Johnson County Council on Governments] Cheryl Mintle, and City Clerk Marian Karr. Ringgenberg outlined the overall purposes of this joint meeting: 1. Update A. On Activities of Joint Concern B. On Joint Projects 2. Define and Discuss Issues of Joint Concern 3. Decide on Nays to Deal with Individual Issues and Concerns 4. Get to Know Each Other Better Ringgenberg said that past meetings had proved beneficial as per- sons exchanged viewpoints on each others' positions. He urged everyone to participate. Donnelly suggested that the sign at the Senior Center in Iowa City could more accurately read "Johnson County Iowa City Senior Center." Berlin explained that prior to the meeting he had tried to determine the cost of changing the sign, but he had only received a rough estimate of several 'thousand dollars. McDonald envisioned no problem in making a readjustment, espe- cially since the Center was funded in part by the county. McDonald asked Berlin to compile additional information for the Council and the Supervisors. Donnelly explained that SEATS busses had been ticketed for parking in the loading zone at the Senior Center, and Berlin said this problem had been resolved, adding that everyone needed to be aware of the limited parking at the Senior Center. Dickson asked if the problem of parking for volunteers had been resolved and McDonald said it had been adjusted. IIIFORMAL MINUTES - DECEMBER 20, 1904 Donnelly introduced White who explained that the Handicapped Evaluation Committee had recommended that the Supervisors try to establish a parking space for the handicapped in front of the County Attorney's Office; he added that there were only four parking spaces there presently. McDonald said he believed the city could designate one as a parking space for the handicapped, and Berlin said he would contact Traffic Engineer Jim Brachtel. Gode explained that the Supervisors had been asked to make improvements on Slothower Road, 958 of which is within city limits, 5% of which is in the county. He added that the county is interested in improving its segment of the road if the Council wished to improve it also. By "improve," Gode said, he meant up- grading to a gravel road. He noted that Secondary Roads equip- ment could use the road as a gateway to the southwest corner of the county. A portion of the road is oiled, and of the unimproved segment, one-half mile is the city's, one-quarter mile the county's. To improve the county portion would cost between $5,000 and $7,000. Strait asked if $15,000 to $20,000 would be the city's cost, and Gode said that there were drainage structures also at the city's end of the road. McDonald asked who was asking for the improvement, and flyers explained that travellers to and from Rohret Road could use it to circumvent the city. McDonald asked if the road would need widening, and Gode said right of way would need to be acquired. McDonald agreed to have the council consider the project, and Berlin said he would arrange for Public Yorks Director Chuck Schmadeke to meet with Gode. Baker raised the question of improving Local Road, and Sehr said that plans to improve this road had at one time reached a very late stage when the state had changed the basis of its agreement in such a way as to require the county to take on en- larged responsibilities for other roads, and that change had obliged the county to withdraw from the plan. Myers pointed out that Scott Boulevard was entirely within city limits; Baker said that it was no use to extend Scott Boulevard if it could not be used by trucks, and as long as Local Road remained in its present deteriorated condition, trucks would avoid it. Ambrisco said that the Scott Boulevard project had been un- der discussion for twenty-five years; he said he was uncomfort- able supporting the project unless Local Road was up to stan- dards, and he noted that the entire extension of First Avenue Morth was in effect stalemated by the poor condition of Local Road, which he characterized as the key to all the projects. /44z II]FORNAL I-II14UTES - DECEI4BER 20, 1984 Myers said that the city has community and residential growth planned for that area so that in the future, there was li- able to be more of Local Road in the city. Ambrisco said the worst chunk was from the city limits to the section line. flyers proposed a joint delegation to the Iowa Department of Transportation composed of members of the Chamber of Commerce, the Iowa City City Council, and the Johnson County Board of Supervisors. Donnelly asked if the condition of Local Road was the only obstacle to the Scott Boulevard project, and Zuber said that residents on either the west or east side of the Boulevard would be affected once it is improved, and therefore the project was complicated by the concerns of all residents in the area. Ambrisco characterized the deteriorated condition of Local Road as the number one stumbling block to future improvements in the northeast of Iowa City, and he approved of I4yers' suggestion for a joint delegation to Iowa D.O.T. McDonald said that such an ap- proach was worth a try. Donnelly asked for the cost of the Scott Boulevard project, and Zuber said it was not even in the budget until 1987 or 1988. Ambrisco explained that the fears of Scott Boulevard residents had been aroused by newspaper articles citing the amount of truck traffic that would be funnelled through an improved Scott Boulevard, but he noted that once I-380 was completed, at least the west end traffic would be siphoned off in that route, and he concluded that the figures for increased traffic had been overestimated. Baker asked !.f Local Road would be improved east of the I-80 interchange, and Sehr said the county had only considered im- provement up to the interchange. Ockenfels asked if growth in the east and northeast were limited by problems with sewer facilities, and Mc Donald said that the moratorium on development there may be lifted this spring. White suggested the alternative of placing Local Road in the urban system and paying for its improvement with FAUS funds. He added that the Johnson County Council on Governments can define an urban area and decide whether to apply money from FAUS fund- ing. Berlin said that one problem was that projects already planned have drawn up FAUS money. Strait raised a question about county improvements where Sycamore crosses California, and Sehr said the county portion of that area was in very good shape. McDonald said an underground spring has caused the road to deteriorate. C 5 [TuFual Land ncgyisi +on i +laxly nark Land With regard to park land, McDonald explained that the city was still looking at alternatives, but no decision had been made, though it was probable that in the near future some action might be taken. Sehr asked if the new ground to protect the IIIFORIIAL MIMUTES - DECENBER 20, 1984 right-of-way at the airport could be used for parkland, and Berlin said the size of this parcel would not meet recreation needs. Berlin added that the city was interested in a good -size piece of property because maintaining a number of facilities was costly. Dickson noted that the discussion had focused on "separate" land acquisition rather than "mutual," and Ringgenberg wondered whether a joint city/county committee would be the best way to investigate land acquisition. McDonald said there was nothing in the works for the city and county to acquire park land jointly. Langenberg explained that both the city and the county had experienced problems with one person who moved oversized loads within the city and the county. The county Zoning Administrator had suggested that a dual permit system would help regulate abuses. Berlin said he would discuss this with the county attorney and the city attorney. white suggested that an amendment to an ordinance be considered; the county may ask the city not to issue a permit unless the oversized load is being moved to property in an area properly zoned for it with all other necessary permits in hand. McDonald saw no problems at all in following through with this proposal. C 7 Process for Handling 0 � andinp Pi king T McDonald said he had talked to both the county Treasurer and Clerk of Court, and he had visited Polk County to see the system at work there. White asked the city for clarification: if the county would not issue a motor vehicle registration until out- standing parking fines in a specific amount were paid, would the city be willing to pick up the expense of doing this? Berlin said this project was still under discussion. McDonald reported that Finance Director Rosemary Vitosh had said that the city collected about 668 of their tickets, and that was a high figure. C. 0 Funding f Fluman Service proc ar_m� Handling of Budgpi- Rpquects Il.de to the County and City McDonald explained that neither the county nor the city had a good handle on the budget requests of human service programs. lie said he had discussed with Donnelly the possibility of having the county and the city divide up the agencies for funding pur- poses, so that some were exclusively city, others exclusively county. IFIFORFIAL FIIIIUTES - DECEMBER 20, 1989 Strait asked if the city would inherit a disproportionate share of• the funding under this division, and McDonald stressed that the concept was very much in the exploratory stage only. Dickson wondered what would happen under such an arrangement if the city decided to drop an agency; if the Supervisors funded that agency, then they could prevent the city from eliminating it. McDonald emphasized that these were issues to discuss; a decision was a long way off, and the concept was only under study. Ambrisco said that when businessmen were faced with shrink- ing dollars, the strategy was not to look for alternate sources of funding but to make the machinery more efficient; he noted that governing through 99 counties was not a particularly effi- cient way of operating. Flyers said that the presentations by human service agencies had markedly improved over the years, but this may only indicate that their directors had become more adept at making presenta- tions. Dickson observed that the agencies had all been program- med to approve of the other agencies, and she said that the city and the county needed to combine forces and find shortcuts. McDonald asked members to discuss the future of combining human services in one facility; since a supporting grant had failed to materialize, McDonald wanted to know if there was still an active commitment to combine services. In answer to a ques- tion from Donnelly, Flintle said that an examination of the point breakdown for this grant had indicated that this project was un- likely to be funded in the future. McDonald said that at one time $250,000 had been committed for this project, and while he did not view the facility as a money -saving project, he noted that administrative costs keep in- creasing. The benefit, he said, may not be saving dollars now but a better handle on controlling administrative costs four or five years from now. Zuber said he wanted to see the cost of the joint facility compared to possible savings. He predicted that no supervisor in an agency would be willing to give up his or her job, even though it was not necessary to have separate agencies for all services. Ambrisco pointed out that all the agencies involved in the joint facility had requested the same amount of space, or more space, and 11e predicted that not only would no money be saved by moving into the joint facility but expansion would be encouraged. flyers noted that some agencies were beginning to discuss consolidation among themselves. • Strait said that without outside help, neither the city nor the county could afford to build a joint facility. Donnelly I IGF W. flINUTES - Ul03113LI? 20, x984 pointed out that the rent paid by the county and the state on the Social Services building would pay off that building in ten years, and Ockenfels said that HACAP is particularly hard pressed for space right now. Sehr approved of avoiding the cost of rentalf and he ap— proved of the city and the county each paying half toward the joint facility, but without outside dollars, he felt the project was impossible. lie also noted that the building had been projec— ted to cost $1 millionf how could it be built now for half that cost? Regarding a tax abatement policy, McDonald said that he i thought the City Council would make a decision in January. � Donnelly asked when the next joint meeting would be, and McDonald expected it would be in June. The meeting was adjourned at 5:34 p.m. i Harald Donnelly, Chairper n, Bard of S rvisors Attest: Tom Slocke t, Auditor Jafin McDonald, Mayor, Iowa City City Council Attest: Karr, City Clerk By: Edward Brunner, Secretary, Auditor's Office 6 a Informal Council Discussion January 28, 1985 Informal Council Discussion: January 28, 1985, at 6:35 p.m. in the Council Chambers at the Civic Center. Mayor John McDonald presiding. CPU present: McDonald, Strait, Zuber, Ambrisco, Baker, Dickson. Absent: bra Staff,resent: Berlin, Helling, Jansen, Karr, Franklin, Milkman, Boothroy, Carrol Cain, Patterson, Vitosh. la,e-recorded: Reel 85-C11, Side 1, 137 -End, Side 2, all; 85-C14, Side 1, a 1, Side 2, 1-407. PLANNING AND ZONING: Reel 85-C11, Side 1 Milkman reviewed staff and Planning and Zoning recommendations. Staff recommended that the west tract be rezoned from RM -12 to RS -8, the Melrose Lake area remain the same and the RM -44 area along Oakcrest to be rezoned to RNC -20. The Planning and Zoning Commission recommended denial of the rezoning request from the Melrose Lake Community Association. In response to Strait, Jansen said that a taking depends on how much the density is reduced and other facts involved with this area. Jansen said there are no vested rights in the zoning classification. Milkman said an extraordinary majority vote is needed from the Council because there are objections from more than 20 percent of the owners. Baker suggested voting on each tract separately. Ordinance to rezone property in the 1500 block on the east side of South ailhcr4 Cfrucf frnm r.l-1 to CC -7 - Staff and the Planning and Zoning Commission recommended approval of the request. Ordinance to amend sign regulations of the Zoning Ordinance. Discussed as a separate issue. Ordinance to vacate the north alley of Block 4, Lyon's First Addition. This is a corrective ordinance necessarily to clear title to the property. S- G I a Informal Council Discussion January 28, 1985 Informal Council Discussion: January 28, 1985, at 6:35 p.m. in the Council Chambers at the Civic Center. Mayor John McDonald presiding. CPU present: McDonald, Strait, Zuber, Ambrisco, Baker, Dickson. Absent: bra Staff,resent: Berlin, Helling, Jansen, Karr, Franklin, Milkman, Boothroy, Carrol Cain, Patterson, Vitosh. la,e-recorded: Reel 85-C11, Side 1, 137 -End, Side 2, all; 85-C14, Side 1, a 1, Side 2, 1-407. PLANNING AND ZONING: Reel 85-C11, Side 1 Milkman reviewed staff and Planning and Zoning recommendations. Staff recommended that the west tract be rezoned from RM -12 to RS -8, the Melrose Lake area remain the same and the RM -44 area along Oakcrest to be rezoned to RNC -20. The Planning and Zoning Commission recommended denial of the rezoning request from the Melrose Lake Community Association. In response to Strait, Jansen said that a taking depends on how much the density is reduced and other facts involved with this area. Jansen said there are no vested rights in the zoning classification. Milkman said an extraordinary majority vote is needed from the Council because there are objections from more than 20 percent of the owners. Baker suggested voting on each tract separately. Ordinance to rezone property in the 1500 block on the east side of South ailhcr4 Cfrucf frnm r.l-1 to CC -7 - Staff and the Planning and Zoning Commission recommended approval of the request. Ordinance to amend sign regulations of the Zoning Ordinance. Discussed as a separate issue. Ordinance to vacate the north alley of Block 4, Lyon's First Addition. This is a corrective ordinance necessarily to clear title to the property. S- G 2 A-2 zone is a resort zone that permits residential. The request is for one acre for a large single-family dwelling. Staff recommends denial of the request because it is not consistent with the Fringe Area 4 Policy. Ambrisco requested Planning and Zoning Commission recommendation on the amended 1.0 acre rezoning request. McDonald said Area 4 should be reviewed by the Fringe Area Policy Committee. Approve the final subdivision plan of First and Rochester Avenue Part 2. Milkman noted that staff recommended the name of Hickory Trail to be changed to Hickory Avenue. The City has a policy of naming east -west streets, avenues. Baker suggested that streets be named after notable people in Iowa City postumously. The Comprehensive Plan policy is that there not be city services provided west of Freeway 218 (except to Hunter's Run). The property is located 1100 feet from Hunter's Run and the applicant would like city water. Staff and the Planning and Zoning Commission has recommended against extending city services to the property. Developer Frank Eicher said water services should be extended to the prop- erty. Larry Schnittjer, MMS Consultants, explained that without city water services, one well per four or five lots will need to be installed, which may create problems in the future. Gordon Dyer spoke against future development of the area. Franklin stated that if Council allows the extension of city services west of Freeway 218, the Comprehensive Plan should be amended and the area rezoned to urban density. Council agreed not to expand services. RESOLUTION ADOPTING THE PLANNING AND ZONING COMMISSION REVISED BYLAWS. Franklin noted that this is a resolution adopting the Planning and Zoning Commission revised bylaws. MELROSE LAKE AREA SLIDES. Frank Kilpatrick and Craig Alexander presented slides demonstrating street and traffic conditions in the Melrose Lake area. REVIEW SIGN ORDINANCE REVISIONS: Reel 85-C11, Side 2 Franklin reviewed the revisions to the sign ordinance and said the revisions allowed greater flexibility in their application. There will be a maximum building sign allowance which cannot exceed 15 percent of the building wall on which the sign will be placed. The property owner can choose the type of sign. There are restrictions within each sign category and specific requirements within each zone. Signs can be put on any wall of the building, therefore corner buildings are not treated any differ- ently than any other building. Y 6 Free-standing and monument signs are intended to be in scale with lot size. Off -premise signage will be deducted from the total building sign allowance or lot size allowance for that lot. Franklin explained only one monument sign or one free-standing sign is allowed if frontage is less than 200 feet or if frontage exceeds 200 feet, two off -premise signs are allowed. In response to Zuber, Franklin said all Board of Adjustment motions are couched in the affirmative with three affirmative votes necessary to grant a variance. Zuber raised concerns about Spenler Tire signage and stated the Board of Adjustment should be consistent in their decisions. Councilmembers agreed with Zuber's recommendation to allow two free-standing signs on the j same lot if there is at least 150 feet between the signs. Councilmembers stated they do not want the City to become overrun with signs. In response to Strait, Franklin said signs can be internally illuminated and lighted from light sources that are not visible from the right-of-way. All signs that are not conforming now under the existing sign regulations may i exist until 1992 and any signs made non -conforming by the revisions can exist forever unless the signs are changed. Franklin said there is an appeal process for signs on historic structures; if there is more than one use of a building, users of the building need to negotiate what kind of sign will be used on that building; temporary window signs, such as grocery store posters, not requiring a permit will be diffi- cult for City staff to enforce; and going out of business and special event i signs are allowed in all zones. Going out of business signs can be displayed for 60 days and automatically renewed for up to 90 days and are restricted to being used one time in a 12 month period. The special event signs can be used in special events four times in a 12 month period. Baker inquired about the distinctions made between new and non -conforming signs and suggested that they all be handled in the same manner. He also asked about the distinction between the lower and higher density residential zones as to the total square footage allowed. Franklin said the higher residential zone has larger apartment buildings and therefore larger signs. PARCEL 65-28 MARKETING DOCUMENTS: Reel 85-C14, Side 1 Cain reviewed the Parcel 65-2b marketing documents. The prospectus documents sets out the timeframe for the bid procedures. Proposals are due March 4th and the City is committed to selecting a preferred developer on or before May 7, The prospectus specifies an office commercial type development, minimum price is $10,500, assumes access to the parcel, developer is required to provide $5,000 in direct or in-kind assistance and needs to show a commitment e for receipt of easement rights. Berlin noted John Hayek's ltter which indicates the question of access across the mini -park and its impact on the development of the mini -park. In response to Strait, Cain explained that delivery access would be regulated the same as the City Plaza and 38 bid packets will be sent out. Baker said the City should not obligate itself to renovate the mini -park by the sale of the parcel, S 4 CITY ATTORNEY SELECTION COMMITTEE: Reel 85-C14, Side 1 Mary Neuhauser, Chair of the City Attorney Selection Committee, reviewed the Committee's recommendations and noted that former City Attorney and Committee member John Hayek strongly felt the position should remain part-time to enable the City Attorney to remain independent and not politically influ- enced. The Committee recommended a full-time position, a salary of E45,000450,000, and administrative experience will be required. Baker inquired if additional support staff (i.e., the secretary will be necessitated). Berlin stated word processing is used for routine typing. Ambrisco and Dickson stated it is important the position remain part-time. Strait, Zuber, McDonald and Baker favored a full-time City Attorney. Berlin reported that Erdahl would go along with the Committee recommendation for a full-time position. Strait said the full-time City Attorney should practice preventive law. Zuber said the salary should be set high enough to attract a capable attorney for the community. McDonald said the Committee will draft a job description and begin advertis- ing for the position. Neuhauser said the Committee will recommend not less than two or more than five of the applicants to the Council. The Council agreed with Ambrisco's recommendation that the City Attorney reside in Iowa city. FY86 BUDGET: Reel 85-C14, Side 2 Baker said the City Council's budget still needs to be reviewed. Zuber requested Vitosh report on the potential increase of revenues to the City if interest earnings were increased one-eighth to one-quarter percent and what other municipalities' rates of return are. PENDING LIST OF PRIORITIES: Reel 85-C14, Side 2 McDonald said extra informal meetings may need to be scheduled in the following weeks to complete tasks on the pending list. Gas and Electric Franchise. Scheduled for next Tuesday. Zuber inquired if the City can tax the State, i.e. University of Iowa. Sewer Committee. Report to Council within two weeks regarding meeting with Metcalfe and My. Leasing cf Airport Land. Autohaus' development is not currently being acted upon and Ray Muston s report on economic development will involve airport property. Berlin will check on the status of that report. FY86 Council Ob•ectives/Action�Ste s. Helling stated that goals and objec- tivesiT wa discussed after completion of the budget. City Clerk Evaluation. McDonald said the City Clerk's evaluation could be scheduled maybe next month. Harlocke/Weeber Rezoning Issue. Scheduled on the 19th. T-6 3 Mandatory Open Space Requirements. Staff is waiting for input from develop- ers. Housing Inspection Services. Duty/procedure changes can be combined with "Housing Inspection Process and Operating Policies". Con re ate Housin Develo ment Alternatives. Berlin said staff will negoti- ate a consu ant con tract. McDonald said the contract will cost an estimated $40,000. Zuber raised concerns about spending $40,000 if a congregate housing need doesn't exist. Iowa Theater Type Problems. Berlin said material has been drafted regarding administrative procedures. McDonald requested this issue be scheduled as soon as possible. Housin Alternatives. The Planning Department is working on a report. Berlin wil check on the status of that report. Energy Conservation Measures Funding Program. Helling said a report on projected savings from energy conservation programs should be available within a few weeks Newspaper Vending Machines. Berlin said Boyle is preparing an ordinance. Unrelated Roomers. The Planning and Zoning Commission will review this and make recommendations to the Council. City Plaza Fountain. Staff is working on solutions. Comprehensive Economic Development Program. Berlin will check on status and report fr om First Capitol. Northside Lighting Project. Baker said this should be scheduled for a ten minute discussion. City Conference Board Meeting. Scheduled February 25, 1985. Liquor/Beer License Suspension Policy. Berlin said this will be scheduled soon. Housing Inspection Funding Policy. Berlin said this should be incorporated with the study on fees and charges. Willowcreek Park Sidewalk, North Dodge/Old Dubuque Road. Kirkwood Avenue Signalization Study. Scheduled -in t e CIP. COUNCIL TIME/AGENDA: Reel 85-C14, Side 2 1. Berlin noted that Item B8 re IRB's for Southgate Development Co., Inc., on the formal agenda is cancelled. 2. Dickson questioned the status re the Women's Transit Service. Berlin stated that meetings were held with the University of Iowa about the service. The City is waiting for a response from the University. =-6 I f t I i +t 1 f i i i j 3 Mandatory Open Space Requirements. Staff is waiting for input from develop- ers. Housing Inspection Services. Duty/procedure changes can be combined with "Housing Inspection Process and Operating Policies". Con re ate Housin Develo ment Alternatives. Berlin said staff will negoti- ate a consu ant con tract. McDonald said the contract will cost an estimated $40,000. Zuber raised concerns about spending $40,000 if a congregate housing need doesn't exist. Iowa Theater Type Problems. Berlin said material has been drafted regarding administrative procedures. McDonald requested this issue be scheduled as soon as possible. Housin Alternatives. The Planning Department is working on a report. Berlin wil check on the status of that report. Energy Conservation Measures Funding Program. Helling said a report on projected savings from energy conservation programs should be available within a few weeks Newspaper Vending Machines. Berlin said Boyle is preparing an ordinance. Unrelated Roomers. The Planning and Zoning Commission will review this and make recommendations to the Council. City Plaza Fountain. Staff is working on solutions. Comprehensive Economic Development Program. Berlin will check on status and report fr om First Capitol. Northside Lighting Project. Baker said this should be scheduled for a ten minute discussion. City Conference Board Meeting. Scheduled February 25, 1985. Liquor/Beer License Suspension Policy. Berlin said this will be scheduled soon. Housing Inspection Funding Policy. Berlin said this should be incorporated with the study on fees and charges. Willowcreek Park Sidewalk, North Dodge/Old Dubuque Road. Kirkwood Avenue Signalization Study. Scheduled -in t e CIP. COUNCIL TIME/AGENDA: Reel 85-C14, Side 2 1. Berlin noted that Item B8 re IRB's for Southgate Development Co., Inc., on the formal agenda is cancelled. 2. Dickson questioned the status re the Women's Transit Service. Berlin stated that meetings were held with the University of Iowa about the service. The City is waiting for a response from the University. =-6 I t I i +t 1 f i i 3 Mandatory Open Space Requirements. Staff is waiting for input from develop- ers. Housing Inspection Services. Duty/procedure changes can be combined with "Housing Inspection Process and Operating Policies". Con re ate Housin Develo ment Alternatives. Berlin said staff will negoti- ate a consu ant con tract. McDonald said the contract will cost an estimated $40,000. Zuber raised concerns about spending $40,000 if a congregate housing need doesn't exist. Iowa Theater Type Problems. Berlin said material has been drafted regarding administrative procedures. McDonald requested this issue be scheduled as soon as possible. Housin Alternatives. The Planning Department is working on a report. Berlin wil check on the status of that report. Energy Conservation Measures Funding Program. Helling said a report on projected savings from energy conservation programs should be available within a few weeks Newspaper Vending Machines. Berlin said Boyle is preparing an ordinance. Unrelated Roomers. The Planning and Zoning Commission will review this and make recommendations to the Council. City Plaza Fountain. Staff is working on solutions. Comprehensive Economic Development Program. Berlin will check on status and report fr om First Capitol. Northside Lighting Project. Baker said this should be scheduled for a ten minute discussion. City Conference Board Meeting. Scheduled February 25, 1985. Liquor/Beer License Suspension Policy. Berlin said this will be scheduled soon. Housing Inspection Funding Policy. Berlin said this should be incorporated with the study on fees and charges. Willowcreek Park Sidewalk, North Dodge/Old Dubuque Road. Kirkwood Avenue Signalization Study. Scheduled -in t e CIP. COUNCIL TIME/AGENDA: Reel 85-C14, Side 2 1. Berlin noted that Item B8 re IRB's for Southgate Development Co., Inc., on the formal agenda is cancelled. 2. Dickson questioned the status re the Women's Transit Service. Berlin stated that meetings were held with the University of Iowa about the service. The City is waiting for a response from the University. =-6 n 6 3. Zuber noted the recent outages of cable television within the city and imired about a refund/credit to subscribers. Helling will check on the reduction of charges for loss of service provision in the cable TV franchise agreement. 4. Baker asked what ordinance is the library referring to in their Board minutes when they talk about free library. Berlin will report back to the Council. 5. Baker requested information about the cost of installation and one year's operation of one street light. Berlin said he has requested lighting cost information from Vitosh. EXECUTIVE SESSION: Moved by Ambrisco, seconded by Strait, to adjourn to executive session under Section 28A.5.H to discuss strategy in matters relating to employment conditions of employees who are not covered by collective bargaining agree- ment under Chapter 20 and Section 20 to discuss as a public employer, strategy regarding collective bargaining with City employee organizations; as such discussion is exempted from provisions of Chapter 28A according to Chapter 20.17(3). Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried and meeting adjourned to executive session at 9:10 p.m.