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Home My WebLink About1985-01-29 Info PacketCITY CSF 10W/ CITY CIVIC CENTER 410 E. WASHNGTON ST. IOWA CITY, IOWA 52240 (319) 356-5CO0 January 24, 1985 Mr. William Tricarico Secretary to the Federal Communications Commission FCC Building 1919 M Street, N.H. Washington, OC 20554 Re: MM Docket No. 84-1296, The Amendments of Parts 1, 63 and 76 of the Commission's Rules to Implement the Provisions of the Cable Communica- tions Policy Act of 1984 Dear Sir: The City of Iowa City wishes to comment on the proposed rules of the FCC concerning the Cable Communications Policy Act of 1984. Pertaining to the matter of whether a local government should have the authority to regulate rates in Section 623, the City of Iowa City believes the FCC should form an approach which best establishes what truly effective competition is. Rather than the FCC's four grade B broadcast signal test, the City suggests that there is effective competition where any one of the following is true: 1. When there are five broadcast signals, including one of each of the three networks, an independent, and any other broadcast signal originating within a 35 mile zone; or 2. When a community has reached a cable penetration level of 65 percent. In addition, the City suggests that the FCC put such rules into effect on an interim basis until the FCC has time to complete a thorough study of what comprises effective competition. Pertaining to the matter of how a local government can regulate rates in Section 623, the City of Iowa City suggests that flexibility should be given local governments to choose between either a rate return methodology or the proposed comparable rate method. It may be difficult, if not impossible, for some communities to adequately utilize the comparable rate method due to the expense, the difficulty in identifying suitable communities for comparison, and the increased likelihood that such comparisons will be challenged in the courts. On the matter of technical standards in Section 621(A)(3), the City of Iowa City suggests that the FCC has not been granted jurisdiction in this matter. The Cable Act stipulates that the FCC may establish technical standards which the franchising authority may require in the franchise. The FCC has proposed rules that no local government can propose stricter technical standards than 1�?0S Mr. Mark Fowler, Chu -person Federal Communications Commission January 24, 1985 Page 2 those of the FCC. The Cable Act language does not prohibit a franchising authority from imposing stricter technical standards than those of the FCC. Therefore, the proposed rules of the FCC should be changed to allow cities to set their own technical standards if they desire. The FCC has interpreted Section 621(A)(3), relating to the wiring of low- income areas, to mean that the entire franchise area of each city must be wired. The intent of the Cable Act was to assist cities in preventing red -lining or the cabling of wealthy areas of their cities while the less prosperous areas are not wired (presumably because some cable companies may think that wiring only the wealthy areas of a city will mean more revenue and less churn) It is made clear from Mr. Wirth's comments in the Congressional Record and the Committee's Reports that the intent of this section is not to require wiring of entire franchise areas. Concerning lock boxes in Section 624(D)(2)(A), the City of Iowa City believes that each local government should have the flexibility to determine what remedy should be effective in the event a cable company does not provide lock boxes. The Cable Act gives no jurisdiction to the FCC in this area. The City of Iowa City agrees with the FCC's interpretation of Section 602 concerning super stations. The FCC has interpreted that the definition of super stations should exclude MATV systems, which the City believes is the intent of the Cable Act. MAN systems are most commonly found in the smallest communities in the United States. It is precisely those systems that the Cable Act intends to protect, in terms of allowing those communities to continue to regulate cable rates. Finally, the City of Iowa City believes that the FCC's rules concerning the regulation of SMATV systems should remain consistent with those of the Cable Act. That is, only SMTAV systems that are commonly owned and do not make use of public rights-of-way should be excluded from regulation. Enclosed please find 12 copies of the City of Iowa City's comments; one copy for each Commissioner and six copies for filing. Thank you for your time and consideration. If you have any questions or desire further information, please feel free to call Mr. Drew Shaffer, Broadband Telecommunications Specialist for the City of Iowa City at 319-356-5046. Sincerely, John McDonald Mayor bdw/sp cc: City Council Broadband Telecommunications Commission aos CITY OF IOWA CITY CIVIC CENTER 410 E. WASHNGTON ST. IOWA CITY, IOWA 52240 (319) 356-5000 January 22, 1985 Mr. Chan Coulter, Mayor City of University Heights 1440 Grand Avenue Iowa City, Iowa 52240 I Dear Mayor Coulter: This letter responds to your letter of December 4, 1984, to Mr. Thomas Scott, Chairman, Planning and Zoning Comnission. The Planning and Zoning Commission E spent considerable time reviewing the request for rezoning of the Melrose Lake land. At the City Council meeting of January 29, 1985, the City Council will hold a public hearing on this matter. The Planning and Zoning Commission is recommending denial of the request of the Melrose Lake Commu- nity Association to rezone this tract from RM -12 to RS -8 and from RM -44 to RS -8. Also it is my understanding that the Planning and Zoning Commission believes that the Neuzil tract is zoned appropriately. Further downzoning is not being considered. The City Council recently discussed park land acquisition. Based on this review, the City Council believes that it is not possible to acquire signifi- cant land immediately adjacent to University Heights, particularly the Neuzil property. This decision has been reached for several reasons. This area does not represent a priority. There are a number of other areas which the City has considered previously which require funding. You had suggested that perhaps federal money would be available to assist in such a program. Because of federal requirements and reduced federal funding, the availability of federal funding is extremely unlikely. In addition, the value of this land is such that even with the proposed contribution of 25%, it is not financially feasible to purchase the Neuzil tract. It is clear that both University Heights and Iowa City will continue to be impacted by development in Iowa City. Both the City Council and the Planning and Zoning Commission are sensitive to the issues which you presented and will continue to take them into account in future consideration of this area. Thank you for your interest. Sincerel ours, Neal G. Berlin City Manager /sp cc: City Council Planning L Zoning Commission M RECEIVED DLL 51984 CITY OF UNIVERSITY HEIGHTS, IOWA Iowa City, law& 52240 December 4, 1984 Mr. Thomas Scott Chairman, Planning and Zoning Commission City of Iowa City Civic Center Iowa City, Iowa 52240 Dear Mr. Scott: Over the past few months citizens have raised a concern with the University Heights City Council about the way in which property adjoining the city on the south may be developed. In a meeting today with Mayor John McDonald and City Manager Neal Berlin the suggestion was made that as the Planning and Zoning Commission is reviewing this property, we should call to your attention the following concerns that affect both cities. (As the issues raised are ones that have implications for the Parks and Recreation Commission as well, a copy of this letter has also been sent to that agency.) In the past 8-0 years, the area of Iowa City south of Kinnick Stadium and the Field House has increased in population considerably. A number of apartments have been built on Oakcrest as well as Benton and west Melrose Avenue. This has substantially increased the volume of traffic an Roser and Melrose Avenues. Recently, public hearings have been held regarding two proposed 19 -unit apartment buildings (near the existing 30 -unit apartment complex) on the four and one-half acre tract adjacent to Melrose Lake. While state agencies have raised questions about placement of such a comple>: in its proposed location, alternative siting could be proposed. Current zoning would allow a maximum of 136 living units and 240 parking spaces an the eight and one-half acre tract directly west of this area owned by Neuzil. If both of these tracts were to be developed as currently zoned for multiple housing, this part of Iowa City would have an extremely high density. Furthermore, if these areas (which are ,fudged by Project Green as environmentally fragile) are developed for multiple housing, this could have a substantial impact on the environment. Iowa City traffic engineers have estimated that a maximum of 468 trips per day of vehicular traffic would be added by the proposed Melrose Lake apartments alone. Combined with development of the Neuzil property, this maximum might approach 2000. A further concern regarding the development of these two tracts as multiple family housing has to do with adequate street access and provision of city services. The existing 30 -unit apartment complex on Melrose Lake is currently served only by one private road, Woodside Drive. Secondary limited access is available via Staube Lane, a dirt road partially barricaded, that empties onto Melrose Avenue. No access from Iowa City currently is available to the Neuzil property. It is possible that a bottleneck similar to (or worse than) the access that services apartments and homes off of Weeber Street would be created. A likely side-effect of a housino development on the Neuzil property could be opening up the (University Heights) deadend streets of Marietta, Leamer Court, 0 0 and Olive Court as through streets and the addition of hundreds more cars feeding onto Melrose Avenue and Roser Avenue. This could also result in substantially increased traffic in University Heights to provide garbage, fire and Police protection, and other services to an Iowa City addition with access only through University Heights. A further problem that would inevitably result from such development is a heavy burden of street improvement costs on residents of the three University Heights streets involved. As over, a third of these residents are elderly on fired incomes, assessments for paving could be a special hardship. As the properties involved are in Iowa City, there would be no added lay. base to aid in paying for these costs. These, then, are the anticipated problems that need to be addressed if and when housing developments occur in this area. One alternative to the development of both of these properties for multiple family housing would be to review the zoning of this area and bring the zoning into line with the surrounding areas (RS5 and/or RSS). (The current petition to change the zoning to RS12 would have little effect on the number of units that could be placed on the Neuzil property.) Another alternative to the development of both of these properties for multiple family housing might be the acquisition of some of this property as park land. This alternative raises another set of concerns and possibilities. Iowa City has been divided into 0 Open Space Districts under the Mandatory Open Space Dedication provisions. In each district, a calculation of deficits in existing park land has been made. The area under discussion is in District V, which has a deficit of 8.2 acres, the largest deficit for any Open Space District not on the outskirts of Iowa City. For years the Iowa City Park Commission has identified the Neuzil and Melrose Lake properties as prime land for park development. While previous negotiations with the Neuzil family have indicated that acquisition would be very costly, development of any parks in this part of the city will be expensive, and the only alternative is to delay until the costs are higher yet or until no property is available. (Another park site in District V, a 4 acre tract directly across Benton Street from Roosevelt School known as the Miller Avenue Park is currently a high priority for acquisition. Even if this property is acquired (at a similarly high cost), the district will still have a deficit and the Neuzil/Melrose Lake property offers one of the few, if not the only sources of park land to serve this area.) If action is not taken soon to secure adequate park land within walking distance of residents of this part of the city, no land will be available for this Purpose. Moreover, full development plus anticipated increased traffic will substantially chance the residential character of this community. Loss of this open space plus the impact of increased density would result in a substantial degredation in the quality of life for those living in this and the surrounding neighborhoods. The University Heights City Council would like to suggest that acquiring all or part of the Neuzil property as park land would resolve some of the difficult access, traffic, and density problems that full housing development of this tract would create. In order to support such an effort, and to indicate its commitment to establishing a park adjacent to University Heights, the U.H. City Council would urge its residents to vote for funds to aid in its acquisition. Depending upon the cost of acquiring the Neuzil property for this purpose, it may be possible for University Heights to fund as much as 25% of the cost (contingent on voter approval). Johnson County may also be interested and willing to consider supporting such a project that would provide open space and green belt in a densely populated area. Currently state or federal monies are unavailable to University Heights; however it might be possible for Iowa City to put together a block grant for this purpose. Such a ,pint effort by our, two cities and perhaps the county would certainly benefit the larger community. Could studies be initiated regarding the current and potential population density of this area? Could a comprehensive traffic study be conducted, including adequate provision of fire, police, and other city services to potential multiple family units on Melrose Lake and Neuzil properties? Could priorities for park acquisition be reviewed and efforts to obtain park land in this area be scheduled in the near future? If the Neuzil property for part of it) could be acquired as a park, all the children and families that live in the surrounding areas of Iowa City and University Heights for years to come can cherish and enjoy it. While Iowa City Traffic Engineers have provided separate evaluations of the impact of one development or another,a comprehensive study of housing density and traffic problems in this part of the city needs to be done. This study should take into account both rush hour and full day traffic that would result from full development of these tracts plus the opening of the 1-380 interchange on west Melrose Avenue and the opening of the new Law Building. Increased traffic from the new apartments on West Melrose and Mormon Trek as well as potential development around the interchange should also be taken into account. Thus, alternative development possibilities include: a) Multiple family housing to the limits allowed by zoning. b) Down -zoning to reduce the density possible in this area. c) Acquisition of some of this property as park land. Each of these alternatives has implications for both cities. If options a) or b) occur, adequate access to facilitate traffic flow and provision of fire, police, and other services is needed. If option c) is desired, action must be initiated soon or the land will be utilized in other ways and will not be available for this purpose. Sincerely, Chan Coulter Mayor cc: Parks and Recreation Commission City Manager and I -o. supporting such a project that would provide open space and green belt in a densely populated area. Currently state or federal monies are unavailable to University Heights; however it might be possible for Iowa City to put together a block grant for this purpose. Such a ,pint effort by our, two cities and perhaps the county would certainly benefit the larger community. Could studies be initiated regarding the current and potential population density of this area? Could a comprehensive traffic study be conducted, including adequate provision of fire, police, and other city services to potential multiple family units on Melrose Lake and Neuzil properties? Could priorities for park acquisition be reviewed and efforts to obtain park land in this area be scheduled in the near future? If the Neuzil property for part of it) could be acquired as a park, all the children and families that live in the surrounding areas of Iowa City and University Heights for years to come can cherish and enjoy it. While Iowa City Traffic Engineers have provided separate evaluations of the impact of one development or another,a comprehensive study of housing density and traffic problems in this part of the city needs to be done. This study should take into account both rush hour and full day traffic that would result from full development of these tracts plus the opening of the 1-380 interchange on west Melrose Avenue and the opening of the new Law Building. Increased traffic from the new apartments on West Melrose and Mormon Trek as well as potential development around the interchange should also be taken into account. Thus, alternative development possibilities include: a) Multiple family housing to the limits allowed by zoning. b) Down -zoning to reduce the density possible in this area. c) Acquisition of some of this property as park land. Each of these alternatives has implications for both cities. If options a) or b) occur, adequate access to facilitate traffic flow and provision of fire, police, and other services is needed. If option c) is desired, action must be initiated soon or the land will be utilized in other ways and will not be available for this purpose. Sincerely, Chan Coulter Mayor cc: Parks and Recreation Commission City Manager and City of Iowa City MEMORANDUM PATI: January 25, 1985 TO: City Council FROM: Robert W. Jansen, City Attorney II: Franchise Fee - Iowa -Illinois Gas 6 Electric Company The Council has asked me to furnish suggested uses for the revenues expected to be produced from the rental fees provided for in the proposed Iowa -Illinois franchise. In my opinion of January 3 I pointed out that there may be limitations on the uses of these revenues in order to avoid having the rental fees classified as a tax. As pointed out in that opinion, the City lacks power to levy a tax (Section 364.3(4) Code of Iowa) and thus, any franchise fee that could be construed as a tax rather than as a rental fee for the use of the public streets would be unauthorized. It needs to be remembered that the draft of the franchise submitted to us by Iowa -Illinois contains the provision (Section 13) that the Company "shall pay to the City a rental fee for the use of the public streets and ways in an amount equal to one (1) percent of the collected gross revenues . . ." Nor is there any effort to restrict the use of the revenues produced in the Company proposal. From these facts I assume that Iowa -Illinois has no objection as to how the revenues are used. Since the Company has agreed to the rental fee it is very puzzling as to why at the same time the Company is also arguing that a franchise fee or rental fee cannot be imposed. I suggested in my January 3 opinion that there are a number of uses to which the rental fee revenues could be put and avoid classification as a tax. Some of these are as follows: 1. Street, alley, bridge repairs where damaged because of utility operations. (Preservation of public property) 2. Administrative costs of the regulatory ordinances. 3. Funding the energy coordinator's functions and operations including energy convservation, educational programs, and awards. (Part of administrative costs of regulatory ordinances.) 4. Possible subsidies to property owners to help cover undergrounding costs.(Keeping public property fee of utility poles) 5. Energy conservation measures for municipal buildings. (Preservation of public property and reducing energy costs) WAVA i N Memo to City Council January 25, 1985 Page 2 6. Defraying, in part, the costs associated with retrofitting the Coralville hydro -electric dam if that projectis undertaken. (Reduction of City's energy costs and freeing -up nues for purposes at 1, 2, 1, 4, and 5). The foregoing list is not exclusive but I believe the items suggested bear a reasonable relationship to compensation for the use of the streets, preservation of public property and funding the direct and indirect costs of the regulatory ordinances. RWJ/kd C-211 M a ^city of Iowa city MEMORANDUM Date: January 22, 1985 To: City Council From: Rosemary Vitosh, Director of Finance ko Re: Adoption of FY86 Budget This is a schedule of the steps to be taken until the FY86 Operating Budget and the FY86-90 CIP are adopted. January 28 15 minutes at the end of the informal meeting, Council may ask any other questions about the proposed operating budget. February 4 A special meeting for Council to review and make changes to the proposed FY86-90 Capital Improvements Program. February 5 Council makes final decisions about the proposed FY86 Operating Budget and the FY86-90 CIP. These changes will be made for presenting the budget to the public. February 12 Council sets the date of February 26, 1985 for the Public Hearing on the proposed FY86 Operating Budget, the proposed FY86-90 CIP and the proposed use of .General Revenue Sharing monies. February 26 Council holds the public hearing on the proposed FY86 Operating Budget, the proposed FY86-90 CIP, and the proposed use of General Revenue Sharing monies. March 12 Council adopts the FY86 Operating Budget and the FY86-90 Capital Improvement Program. tp2/5 amity of Iowa City— MEMORANDUM Date: January 25, 1985 To: City Council From: Anne Carroll, Director of Human Relations Re: City Attorney Position Salary A recommendation from the City Attorney Review and Selection Committee is included in your packet. The Committee recommends that the status of the position of City Attorney be changed from part-time to full-time, and if this change is approved by the City Council that the salary of the position be established in a range of $45,000-$50,000. The following are salaries of comparable full-time City Attorney positions in other cities, and salary ranges of current Iowa C.ity department head level and legal staff positions. Billing levels for the Iowa City part-time City Attorney position are attached. City Attorney Ames $54,000 Davenport $43,994 (Salary of previous incumbent, position is Council Bluffs $43,400 presently unfilled) Des Moines $56,600 Sioux City $43,500 City of Iowa City Legal Department Staff Assistant City Attorney I $21,881-$31,096 ($27,684) Assistant City Attorney II $25,438-$36,899 ($36,899) City of Iowa City Department Head Level Salary Ranges Salary Grade 61 $27,518-$40,435 - Transit Manager Salary Grade 62-63 $29,744-$44,304 - Library, HIS, Human Relations Director, Fire Chief, Salary Grade 64 $32,156-$48,568 - PPD, Parks & Recreation Director Salary Grade 65-66 $34,798-$48,568 - Finance, Public Works Director, Police Chief Salaries of the individuals in department head level positions were previ- ously provided to the City Council. Please feel free to contact me if I may provide any additional information. tp5/1 cc: City Attorney Review & Selection Advisory Committee CITY ATTORNEY COMPENSATION FOR SERVICES 1976 - 1985, FISCAL YEARS 1976 - $22,692.50 1977 - 31,821.92 1978 - 27,581.34 1979 - 31,002.30 1980 - 28,140.66 1981 - 13,084.03 1982 - 37,541.76 1983 - 43,151.38 1984 - 49,388.80 1985 �- 14,034.60 Average yearly compensation 1976 thru 1984: $31,560.77 Average yearly compensation 1976 thru 1980 and 1982 thru 1984: 33,195.21 1)July thru October: ;, Johnson Coin ,Ly Council of Governmen.., 410 E.VVcshirgicn SI lana City, 6s,a 52240 rr %0. / MEMORANDUM January 23, 1985 TO: City Council of Iowa City and Johnson County Board of Supervisors FROM: Cheryl Mint7lPWiuman Services Coordinator RE: Staff Recommendations for FY86 Human Service Funding Attached are staff funding recommendations to both the Iowa City City Council and the Johnson County Board of Supervisors for FY86 human service funding. The City recommendations are presented by the City Manager and the Human Services Coordinator and the County recommendations are from both the Human Services Coordinator and Riley Grimes, County Coor- dinator. Recommendations were made for both bodies in consultation with Mr. Grimes and Mary Anne Volm, Director of the United Way of Johnson County. Independent Living has corrected their budget and that revision is attached. Also attached are the United Way Agency rankings from this year's budget hearing. Ratings are for those agencies requesting City and County dollars. The United Way rating form is attached. As you can see, agencies are rating in four areas: Inportance to Johnson County residents, Quality of service provided, Financial Issues, and Overall Impression. United Way will make their allo- cations in early February. To reiterate the remainder of the City/County funding process, the following meetings are planned: -Monday, January 28, 3:00-5:00 P.M., Meeting Room B, Recreation Center - Joint City/County Hearing Representatives review staff recommendations and prepare committee recommendations for presentation to each funding body. -Tuesday, February 5, City Council Informal Discussion of Committee Recommendations, County Board of Supervisors' Informal Discussion of Committee Recommendations. If each body feels no additional joint or individual sessions are needed, formal sessions will be held to finalize decisions. If you have any questions or desire additional material, please contact me at 356-5242. a/o RATIONALE FOR FY86 FUNDING RECOMMENDATIONS TO JOHNSON COUNTY FOR HUMAN SERVICE AGENCIES In making recommendations for FY86 human service agency funding, the goal has been to provide agencies funds required to maintain programs within the constraints of uncertain and possibly decreasing future revenues. Many agencies have requested increased funds to hire additional staff, increase staff hours, and/or expand service. In addition to these requests, salary adjustment requests have been made in response to the Directors' Salary and Benefit Study conducted last spring. The City of Iowa City contributed its portion of $6,960 during FY85. For FY86 $8,299 is requested of Johnson County and $18,154 from United Way. In view of uncertain future revenues, specifically potential cuts in, or elimination of, Federal Revenue Sharing, as recommended by the Administra- tion, it is felt that local governmental funds can only provide a basic level of support for human service agencies. Recommendations are made to help assure program continuation, but not to provide additional funding for program expansion. If agencies determine that they desire to expand their service, it is felt that the needed funds must come from agency fund-raising through fees, special events, private foundations or individual contributors. Staff is available to assist agencies in these fund-raising pursuits, but in these times of cutbacks in human service revenues, expansion and new program development are increasingly risky, unless the new funding sources will be ongoing. This past year agencies still benefitted from receipt of Johnson County FEMA emergency food and housing funds, Iowa City Community Development Block Grants for capital expenditures, and the Johnson County pass through of state Mental Retardation/Mental Health/Developmental Disabilities Funds. Several other sources of state funds including those for prevention and treatment of drug and substance abuse and funds through the Department of Human Services were still available also. It is understood that client loads in most cases are increasing, partially due to tightening economic conditions. Agencies with increased requests who are in situations where this increased demand is inescapable have been given extra consideration for this fact. Progress was made in agency cooperation this year with the formation of the Johnson County Social Services Insurance Group, including over 100 agency personnel in a United Way administered insurance group which provides better coverage at lower cost due to group formation. Two of the human service agencies are budgeting rent costs for the first time in FY86, 4 -C's and Big Brothers/Big Sisters, and these new needs need to be considered. Big Brothers/Big Sisters This is an excellent program serving a real need for the increased numbers of single -parent families. Due to limited resources, program expansion dollars are not recommended at this time. A minimum of five percent increase, $540 is recommended. It is also recommended that consideration be given to the additional rent, phone, and supply costs the program will be required to pay ago 2 in FY86 as they will be no longer receiving free space and materials from the Johnson County Extension Service. The County's portion of that additional cost would be another $540. CAHHSA Continuation of CAHHSA's service is important to County residents. However, given the lack of clarity regarding Care Resources and its overlap with existing local services, it is recommended that some conditions should be applied to CAHHSA's receipt of County funds. These conditions might include the following: 1. That CAHHSA provide clear and separate accounting of CAHHSA and Care Resources operating budgets to document that no County dollars are subsidizing the Care Resources program. 2. That CAHHSA provide documentation that their clients are informed of the full range of local services available and their prices when needing respite or chore service rather than being referred only to Care Re- sources. 3. That Care Resources' personnel policy allow their staff to be simultane- ously employed by ESA and Care Resources. If these conditions are met, the full request of $112,350 is recommended for continued funding of CAHHSA. Further clarification is also needed, and should possibly be requested, regarding whether Care Resources would serve indigent clients. Mid -Eastern Iowa Community Mental Health Center The Community Mental Health Center provides a vital County service performing work on a community level which can prevent very costly institutional izations in mental health institutes. Although this agency has traditionally been included in the Joint Hearing Process, the ramifications of their program from the County's perspective would indicate that the County needs more discretion in determining their level of funding and perhaps full County review is indicated. For these reasons, no percentage recommendation is being made on this particular agency. It is recommended that it be set aside for further County review. Crisis Center - Intervention In a time of growing demand, this agency should be commended for holding the line on expenses while meeting increasing client needs. Housing and admini- stering the Food Bank and Emergency programs has been a drain on them also. A five percent increase in funding over FY85 is recommended, $365 short of their full request. Crisis Center - Food Bank and Emergency Assistance Program This program continues to meet dramatic increases in requests for assistance and to coordinate most of the private funding for these needs in Johnson County. Growth of their client numbers may be due in part to tightening of the County General .Assistance Guidelines. A five percent increase is recommended, $431 short of their request. aio Domestic Violence Project DVP budgeted very conservatively last year and had difficulty meeting budget this year due to this. DVP's number of crisis counseling telephone service calls increased 101 percent last year over the previous year. While the number of clients requiring shelter care was stable, the average length of stay increased 89%, from 7 to 16 days for women with children and from the 12 to 17 days for women without children. DVP staff is stretched to the limit just to maintain program and time for the important tasks of preventative and corrective house maintenance is suffer- ing. As large an increase as the budget is able to allow is recommended, if additional funds are available. However, due to budget constraints, a five percent increase is recommended, up $540. Free Medical Clinic The Free Medical Clinic continues to provide quality medical care at far lower than private rates due to the significant contribution of volunteer hours by health professionals and others. A five percent increase over FY85 is recommended to maintain services, $1,965 short of their request. If funds are available, the addition of the half-time Medical Technologist would be recommended to help maintain the volunteer staff morale and continuation to contribute to the program. HACAP This increased request does not involve program expansion. In fact, this agency is consolidating its service into other existing agencies in an effort to conserve resources and to continue the much needed and successful Head Start Day Care Program. Full funding of their request is recommended, a nine percent increase, $379. Independent Living Independent Living has been serving 30 developmentally disabled clients with an extremely minimal budget for several years. The request for increased funding still leaves Director's salary $5,504 below that recommended by the salary study, although moving the Director to full-time. This level of funding appears needed to maintain the program. This program has served as a catalyst for expanded job placement services for the disabled. For these reasons, the full request is recommended, a $1,442 increase as revised. Mayor's Youth Employment Program This agency placed 179 young people in jobs last year, preparing them for the world of work, increasing family incomes, teaching skills and work ethics, and providing positive constructive employment for needy youth as a deterrent to juvenile delinquency. For every local dollar contributed to MYEP, another dollar is generated by the program in State matching funds, a very good return for our investment. The Director has done an excellent job of generating alternative funds for expansion during difficult financial times, including private sector funding and job placement. No program expansion funds are requested from local sources for FY86. The only increasing expenses for next year other than the Director's salary adjustment are a rent ON increase and a $578 increase for secretarial services. All other costs are static. For these reasons, the small County request of $3,144 is recom- mended, a $944 increase. Willowcreek Neighborhood Center, Mark IV The Willowcreek Neighborhood Center has had three Directors in the past two and one-fourth years. Directors have consistently told funding bodies that additional staff is needed to maintain, not expand, the program. Program quality is at an all-time high and must be maintained if this program is to continue to operate. The program has committed to raising one-half of the funds for moving the program staff person from one-half to full-time. The small request of $2,600 is recommended, a $600 increase. MECCA Extremely conservative budget increases are projected for MECCA for FY86. They should be commended for keeping costs down. The full request is recommended, which is the same amount received in FY85. Rape Victim Advocacy Program Program expansion into new directions is discouraged for this agency at this time due to budget constraints. The existing program should be maintained for dealing with sexual abuse crises. Therefore, a five percent increase is recommended. Johnson County Chapter American Red Cross In spite of increasing service to Johnson County residents, this agency has actually decreased its budget size for FY86 by five percent. They rely heavily on their 250 volunteers and generate approximately half of their budget each year from sources other than local government and United Way. The full request, which is the same as last year, is recommended, with the condition that these funds are earmarked for Johnson County only, excluding then from funds paid to National. United Action for Youth The continuation of a full-time Outreach Counselor funded during FY85 with grant funds is not recommended. Counseling staff salaries do appear consid- erably lower than other agencies' counselors; however, it should be kept in mind that UAY ranks fifth in benefit points, with ten points over City and County systems. It should also be noted that 27 percent of income is from other than local sources. A five percent increase to maintain program is recommended with Consideration urged for a greater increase to allow some program salary increases. Youth Homes This program increase is not requested for expansion, but rather to stabilize this agency. The Board and staff are to be commended for taking deliberate action to attempt to solve program difficulties and redesign the program to best meet community needs. The agency is being given an opportunity to prove itself to the juvenile justice system. It is recommended that approximately ala one-half of the request, $27,708, same amount as last year, be allocated now with the program returning to the County for an update report mid -year prior to consideration of the additional $26,892 requested. DHS TRANSFER The following three programs have been County funded on a block grant basis through DHS for MANY years. They are transferred to this process this year for the first time. ARC Summer Program Although the summer program is requesting an increase in funds over the amount allocated last year, it appears to be in the County's interest to fund this program fully. This summer maintenance program for retarded children can prevent placements in institutions with much greater expenditures required to place children at state hospital schools such as Glenwood and Woodward. Program costs are low due to the school's provision of air conditioned space, AEA therapies, and provided transportation - all costly items. The full request of $16,000 is recommended, a 27.9% increase, $3,489 more. Adult Day Program Another DHS transfer program which is preventing the greater cost to the County of funding these 32 indigent elderly in an institutional setting. Funds are quite conservative to provide relief assistance for the Director in order to maintain service to these clients. The full request is recommended at $16,866, a 16.3% increase, $2,366 additional. Lutheran Social Services Lutheran Social Services i number of expectant single to prevent child abuse. DHS last year. The full 3.5%. NEW REQUESTS Elderly Services Agency s seeking to maintain service delivery to the same parents as served last year. This program seeks Over one-third of their 49 cases were referred by amount requested is recommended, a $556 increase, quite conservatively. The Director has done an Once again ESA is budgeting excellent job of strengthening programming. No expansion is requested. Funds are needed to continue the program as is. Forty percent of ESA's budget comes from sources other than local government and United Way. ESA's programming seeks to help the elderly remain in their homes and out of institutions, preventing increased County expenditures in this area. Funding of the full request of $1,500 is recommended. 4 -C's This agency averages about 90 percent of its total budget from other than local sources, including channeling $98,610 in child care nutrition funds into the County. Johnson County with myriad day care centers and day care care homes information and referralld servi services Directory, and and child advocacy aye N I! efforts to improve child care in Johnson County. 4 -C's has received a one year Gannett grant which will largely fund materials and equipment for development of a Resource Center for child care providers. Few would argue the importance of quality child care and prevention of child abuse and 4 -C's is pivotal to efforts in both of these areas. They are seeking not to expand their program, but to allow it to continue with space outside of the Direc- tor's home and the recognition that this is and has always been more than a half-time position. Having a publicly accessible office will allow 4 -C's to generate revenue through fees for their services. They have not been able to do this with the program in the Director's home. $4,000 is recommended for strong consideration as funding for 4 -C's with more recommended if funds are available, assuring that funding is not at the expense of necessary funding of continuing previously funded County agencies. DHS Transfer ARC Summer Program 12,511 i 16,000 ' I I DHS Transfer ARC Summer Program 12,511 7 16,000 3,489 27.9 Adult Day Program 14,500 JOHNSON COUNTY 2,366 16.3 Lutheran Soc. Service 12.980 13,536 HUMAN SERVICE AGENCY FUNDING FOR FY85 New Requests 427,585 498,921 443,848 REQUESTS AND RECOMMENDATIONS FOR FY86 Elderly Services Agency 0 1,500 1,500 . . . . . . . . . . FY86 . . . . . . . . . . . . Agency FY85 Request Proposed $ Increase % Increase Big Brothers/Big Sisters $ 10,800 $ 15,000 $ 11,340 $ 540 5.0 CAHHSA (VNA) 112,350 112,350 112,350 No change No change Crisis Center -Intervention 24,262 25,840 25,475 1,213 5.0 Crisis Center -Emergency 8,635 9,498 9,067 432 5.0 Domestic Violence 7,800 19,500 8,190 390 5.0 Free Medical Clinic 30,899 34,408 32,443 1,544 5.0 HACAP 4,175 4,554 4,554 379 9.0 Independent Living 2,400 3,842 3,842 1,442 60.0 Mayor's Youth Employment 2,200 3,144 3,144 944 42.9 Willow Creek Neighborhood Ctr. 2,000 2,600 2,600 600 30.0 MECCA 103,000 103,000 103,000 No change No change Rape Victim Advocacy 9,865 14,183 10,358 493 5.0 Red Cross 4,000 4,000 4,000 No change No change United Action for Youth 37,500 46,000 39,375 1,875 5.0 Youth Homes 27,708 54,600 27,708(1)No change No change Total Continuation: $387,594 $452,519 $397,446 $ 9,852 2.5% DHS Transfer ARC Summer Program 12,511 16,000 16,000 3,489 27.9 Adult Day Program 14,500 16,866 16,866 2,366 16.3 Lutheran Soc. Service 12.980 13,536 13,536 556 3.5 New Requests 427,585 498,921 443,848 15,541 3.6% Elderly Services Agency 0 1,500 1,500 4 -C's 0 6,141 4,000 Total: 427,585 506,562 449,348 21,763 5.0% (1)Mid Year re-evaluation recommended with review of additional funding. aio RATIONALE FOR FY86 FUNDING RECOMMENDATIONS TO THE CITY OF IOWA CITY FOR HUMAN SERVICE AGENCIES In making recommendations for FY86 human service agency funding, the goal has been to provide agencies funds required to maintain programs within the constraints of uncertain and possibly decreasing future revenues. Many agencies have requested increased funds to hire additional staff, increase staff hours, and/or expand service. In addition to these requests, salary adjustment requests have been made in response to the Directors' Salary and Benefit Study conducted last spring. The City of Iowa City contributed its portion of $6,960 during FY85. For FY86 $8,299 is requested of Johnson County and $18,154 from United Way. In view of uncertain revenues, specifically potential cuts in, or elimination of, Federal Revenue Sharing, as recommended by the Administration, it is felt that local governmental funds can only provide a basic level of support for human service agencies. Recommendations are made to help assure program continuation, but not to provide additional funding for program expansion. If agencies determine that they desire to expand their service, it is felt that the needed funds must come from agency fund-raising through fees, special events, private foundations or individual contributors. Staff is available to assist agencies in these fund-raising pursuits, but in these times of cutbacks in human service revenues, expansion and new program development are increasingly risky, unless the new funding sources will be ongoing. This past year agencies still benefitted from receipt of Johnson County FEMA emergency food and housing funds, Iowa City Community Development Block Grants for capital expenditures, and the Johnson County pass through of state Mental Retardation/Mental Health/Developmental Disabilities Funds. Several other sources of state funds including those for prevention and treatment of drug and substance abuse and funds through the Department of Human Services were still available also. It is understood that client loads in most cases are increasing, partially due to tightening economic conditions. Agencies with increased requests who are in situations where this increased demand is inescapable have been given extra consideration for this fact. Progress was made in agency cooperation this year with the formation of the Johnson County Social Services Insurance Group, including over 100 agency personnel in a United Way administered insurance group which provides better coverage at lower cost due to group formation. Two of the human service agencies are budgeting rent costs for the first time in FY86, 4 -C's and Big Brothers/Big Sisters, and these new needs need to be considered. Big Brothers/Bio Sisters This is an excellent program serving a real need for the increased numbers of single -parent families. Due to limited resources, program expansion dollars are not recommended at this time. However, it is recommended that Iowa City fund a portion of additional rent, phone, and supply costs the program will be required to pay in FY86 as they will be no longer receiving free space and aio materials from the Johnson County Extension Service. A ten percent increase for FY85 is recommended to offset at least a part of their added costs required when they lose their present space. This is an increase of $2,190. Crisis Center - Intervention In a time of growing demand, this agency should be commended for holding the line on expenses while continuing to meet increasing client needs. Housing and administering the Emergency and Food Bank program has been a drain on the Crisis Center also. Their full request is recommended, a 2.1% increase, $179 additional. Crisis Center - Food Bank and Emergency Assistance Program This program continues to meet dramatic increases in requests for assistance and to coordinate most of the private funding for these needs in Johnson County. Growth of their client numbers may be due in part to tightening of the County General Assistance Guidelines. Full request is recommended, 1.2% increase, $110. Domestic Violence Project DVP budgeted very conservatively last year and had difficulty meeting budget this year. DVP's number of crisis counseling telephone service calls increased 101% last year for the previous year. While the number of clients requiring shelter was stable, the average length of stay increased 89%, from seven to 16 days for women with children and from 12 to 17 for women without children. DVP staff is stretched to the limit just to maintain program and time for the important tasks of preventive and corrective house maintenance is suffering. As large an increase as the budget is able to allow was recommended, up $1,580 or 15%. Elderly Services Agency Once again ESA is budgeting quite conservatively. The Director has done an excellent job of strengthening programming. No expansion is requested. Funds are needed to continue the program as is. Forty percent of ESA's budget comes from sources other than local government and United Way. Funding of the full request is recommended, 2.5% increase, $677. HACAP This increased request does not involve program expansion. In fact, this agency is consolidating its service into other existing agencies in an effort to conserve resources and continue to provide the much needed and successful Head Start Day Care Program. Full funding of their request is recommended, 13.8% increase, $277. Mayor's Youth Employment Program This agency placed 179 young people in jobs last year, preparing them for the world of work, increasing family incomes, teaching skills and work ethics, and providing positive constructive employment for youth as a deterrent to Juvenile deliquency. For every local dollar contributed to MYEP, another dollar is generated by the program in State matching funds, a very good return for our dollars. The Director has done an excellent job of generating ole 10 alternative funds for expansion during difficult financial times, including private sector funding of job placement. No program expansion funds are requested from local sources for FY86. The only increasing expenses for next year other than Director's salary adjustment are a small rent increase and a small increase for secretarial services. All other costs are static. The full request is recommended, which is actually $76 less than total funds received last year with Director's salary adjustment. Willowcreek Neighborhood Center, Mark IV The Willowcreek Neighborhood Center has had three Directors in the past two jand one-fourth years. Directors have consistently told funding bodies that additional staff is needed to maintain, not expand, the program. Program quality is at an all-time high and must be maintained if this program is to continue to operate. The program has committed to raising one-half of the funds needed to move program staff from one-half to full-time. The full request of $1,073 is recommended, a 12.8% increase. IRape Victim Advocacy Program Program expansion into new directions is discouraged for this agency at this time due to budget constraints. The existing program should be maintained for dealing with sexual abuse crises. Therefore, a five percent increase is irecommended over FY85 funding before salary adjustment. United Action for Youth The continuation of a full-time Outreach Counselor funded during FY85 with grant funds is not recommended. Counseling staff salaries do appear consid- erably lower than other agencies' counselors; however, it should be kept in mind that UAY ranks fifth in be points, ten points over City and County systems. it should be noted that 27 percent of income is from other than local sources. The full request is recommended, as it reflects merely a cost of living. It appears that the new position funding is being requested from the County and not the City. NE14 REQUESTS: Johnson County Chapter American Red Cross In spite of increasing service to Johnson County residents, this agency has actually decreased its budget size for FY86 by five percent. They rely heavily on their 250 volunteers and generate approximately half of their budget each year from sources other than local government and United Way. If sufficient funds were available, staff would recommend this agency for City funding, mainly for disaster services. If City funding were provided, it should be earmarked for local use only so that half of it would not revert to the National Red Cross. One-time City funding was provided for this agency to give them time to re-establish themselves as a United Way agency, in FY84. United Way rankings have remained low for the Red Cross and their allocation actually decreased by $5,000 last year, recouped by $1,610 with designated United Way funds. They did receive $4,000 in County funds in FY85. Since this program is not proposing expansion and is providing such a critical emergency service to Iowa City, funding of their $3,000 request is recom- mended, $3,000. aid 11 MECCA Acute Care Since this new program establishment is very much contingent on construction of a new facility, it is recommended that a decision on this request be postponed until the new facility funding and construction plans are com- pleted. We would ask the Director to reapply at that time when plans are more definite concerning start date, dollars required, etc. Adult Day Program This is an excellent program which is helping care givers keep the elderly in their homes and out of institutions. However, due to budget constraints, the funds agency wouldcommended at bee recomnendedmformme, if Cisufficient funds were City funding 4-C's than lThis ocalasources,eincludes ingut 90 channelingnt of $98,610tsintocthilbudget re nutritionrfunds into the area. Johnson County with myriad day care centers and day care homes has a great need for the Child Care Directory, parenting and child care workshops, information and referral services for parents, and other advocacy efforts to improve child care in Johnson County and Iowa City. 4 -C's has received a one-year Gannett grant which will largely fund materials and equipment for development of a Resource Center for child care providers. Few would argue the importance of quality child care and prevention of child abuse especially in child care settings and 4 -C's is pivotal to efforts in both of these areas. They are not seeking to expand this program, but to allow it to continue with space outside of the Director's home and the recognition that the Director's position is and has always been more than a half-time position. If sufficient funds were available, this agency would be recommended for City funding. However, due to budget constraints, program expansion funds are not recommended at this time. Handicare Handicare appears to run a quality program of great benefit tothe disabled and able-bodied children they serve. They are projecting p program expansion. Their budget doubled this year and is proposed to double again next year. (From $35,301; $75,213; $152,050) In addition to the proposed dramatic program expansion, from 25 to 50 children by FY87, they plan to run a capital campaign and construct a new building to house this expansion by FY87. Staff is concerned about how realistic this expansion is in terms of community need as well as program energy. Such rapid growth may indeed be cult tohmaintain. Expansion adollarsrare notnd recommendedlatethis r time from City funding. -;,, lndepend� diving Increased funds are requested to increase the Assistant Coordinator is not encouraged at this time and move the Coordinator to full-time and from .25 to .40 time. Program expansion the request is not recommended. aid 12 MECCA Maintenance The MECCA budget reflects a 3.9 percent increase in operating costs, a very conservative budget. At the same time units of service have increased significantly. Outpatient service is up 41%, Half -way House up 17%, and Prevention up 42%. Their staff and resources are pushed to the limit by escalating problems of drug and substance dependence. These chronic problems are impacting virtu- ally every other human service agency in town, as confirmed by a telephone survey to Directors. It is estimated that drug and substance abuse, usually combined, accounts for most of the traffic into the Domestic Violence Project, Rape Victim Advocacy Program, the Department of Human Services, United Action for Youth problems, etc. Funds contributed toward helping residents who are reaching out to MECCA for assistance with drug and sub- stance abuse are funds well spent in terms of prevention of other related community problems. The impact these dependencies have on crime and traffic fatalities is also well-known. It should be noted that the City of Coralville has funded MECCA for several years. Other cities within MECCA's four county service area are being asked to contribute also. Iowa City has generally had the highest liquor store revenues in the state. It is recommended that the $10,000 requested by MECCA be funded by Iowa City from Liquor Profit revenues for FY86 or from Aid to Agencies, whichever the Council feels is most appropriate if they decide to fund. Other facts of interest are that the other university towns in Iowa contribute the following amounts and percentages of Liquor Revenues to their substance abuse programs: Ames - $41,298 15.8% Cedar Falls - $16,000 7.5% Waterloo - $51,910 11.5% Last year Iowa City received a total of $352,614 from license fees and liquor sales. A $10,000 contribution to MECCA would be 2.8% of this. al e� a 13 CITY OF IOWA CITY HUMAN SERVICE AGENCY FUNDING FOR FY85 REQUESTS AND RECOMMENDATIONS FOR FY86 *With mid -year salary adjustments, totaling $6,960. MA 3% increase for ttamountby Agencies i($5,85312 x 3%) 5171,301. This recommendation is over tha (2)In addition to Aid to Agencies, MECCA is being recommended for funding from Iowa City's liquor profit revenues for FY86. (3)Last year's overall City increase in funding was 8.8%. aio ..........FY86............ Agency FY85 Request Proposed S Increase % Increase Big Brothers/Big Sisters $ 21,901 $ 27,800 $ 24,091 $ 2,190 10.0 Crisis Center -Intervention 8,281* 8,460 8,460 179 2.1 Crisis Center -Emergency 8,627 8,737 8,737 110 1.2 Domestic Violence Project 10,420* 14,500 12,000 1,580 15.0 Elderly Services Agency 27,159* 27,836 27,836 677 2.5 HACAP 2,000 2,277 2,277 277 13.8 Mayor's Youth Employment 29,076 29,000 29,000 -76 -•2 Willow Creek Neighborhood Ctr. 8,327* 9,400 9,400 1,073 12.8 Rape Victim Advocacy 9,865* 14,183 9,515 -350 -3.5 United Action for Youth 37,500* 39,365 39,365 1,865 4_9 Total Continuation: $163,156* $181,558 $170,681 $ 7,525 4.6% New Requests 87,361 Red Cross -0- 3,000 3,000 3,000 - Sub -Total 163,156 271,919 173,681 T 10,525 6.4% Contingency Fund (2.0%) 3,156 - 3,473 317 - 166,312 271,919 177,154 1) 10,8426.5%(3) Total Aid to Agencies MECCA -0- 10,000 10,000(2) - - *With mid -year salary adjustments, totaling $6,960. MA 3% increase for ttamountby Agencies i($5,85312 x 3%) 5171,301. This recommendation is over tha (2)In addition to Aid to Agencies, MECCA is being recommended for funding from Iowa City's liquor profit revenues for FY86. (3)Last year's overall City increase in funding was 8.8%. aio 14 AGENCY 1984 U. W. Planning Division Evaluation I. IMPORTANCE HOW IMPORTANT TO JOHNSON COUNTY RESIDENTS DO THE UNITED WAY SUPPORTED SERVICES PROVIDED BY THIS AGENCY APPEAR TO BE? Points you will want to include.,: A. Does there seem to be a need for the agency program in Johnson County? B. Has the need for this agency's services seemed to have increased in the past 5 years? C. Do the agency's programs attempt to serve low-income, minority, and disadvantaged persons? D. If the agency programs are duplicated by other agenices, are they aimed at different groups, thus offering a satisfactory choice? E. Might there be a negative impact if the agency stopped serving Johnson county? (5 - strong yes; 4 - yes; 3 - neutral; 2 - no; VOTE 1 - strong no; 0 - no opinion) II. QUALITY HOW WELL DOES THIS AGENCY SEEM TO PROVIDE ITS UNITED WAY SUPPORTED SERVICES TO JOHNSON COUNTY? Points you will want to include: j A. Do the services seem to be effectively provided? I B. Has this agency adequately demonstrated its performance? i C. Does this agency seem to cooperate with other agencies? D. Does this agency seem to cooperate with United Way? (5 - strong yes; 4 - yes; 3 - neutral; 2 - no; VOTE 1 - strong no; 0 - no opinion) ara 1984 U. W. Planning Division Evaluation Page 2 ago III. FINANCIAL ISSUES HOW EFFECTIVELY DOES THIS AGENCY SEEM TO PROVIDE ITS i ( SERVICES? Points you will want to include: A. Do the agency's services appear to be worth the dollar cost to the community? j B. Does there seem to be a reasonable cost for the number of clients served? C. Does this agency seek approval from funding sources before incurring additional optional expenses? D. Does this agency make adequate efforts to tap other sources of funds: government, self-support, fees, dues, etc.? (5 - strong yes; 4 - yes; 3 - neutral; 2 - no; VOTE 1 - strong no; 0 - no opinion) i IV. OVERALL IMPRESSION DO YOU HAVE A POSITIVE OVERALL IMPRESSION OF THIS AGENCY? (5 - strong yes; 4 - yes; 3 - neutral; 2 - no; VOTE 4• 1 - strong no; 0 - no opinion) ago I 15 1984 U. W. Planning Division Evaluation Page 2 III. FINANCIAL ISSUES HOW EFFECTIVELY DOES THIS AGENCY SEEM TO PROVIDE ITS SERVICES? Points you will want to include: A. Do the agency's services appear to be worth the dollar cost to the community? E. Does there seem to be a reasonable cost for the number of clients served? C. Does this agency seek approval from funding sources before incurring additional optional expenses? D. Does this agency make adequate efforts to tap other sources of funds: government, self-support, fees, dues, etc.? (5 - strong yes; 4 - yes; 3 - neutral; 2 - no; VOTE 1 - strong no; 0 - no opinion) IV. OVERALL IMPRESSION DO YOU HAVE A POSITIVE OVERALL IMPRESSION OF THIS AGENCY? (5 - strong yes; 4 - yes; 3 - neutral; 2 - no; VOTE 1 - strong no; 0 - no opinion) OEM I m 0 1124185 R • V fp.my Id IN$ by PIS -i-9 CYggIIID • pgoney btings Sorted in Desceldiny Order ngm[y Agency Average Deviation Inbp,yd Living United gay 4.964 .088 Fres Radical Clinic 4.686 .164 leyor's Youth 4.656 .466 Coaaunity Rental Health 4.775 •378 Domestic Uiclence 4.694 •664 Crime Intervention 4.625 .468 Mecce Maintenance 4.614 .391 Food Bank 4.557 - .309 Lutheran Services 4.538 All Elderly Services 4.528 .416 United Action for Youth 4.511 .471 1.5749571.7713351.74x551.7713191.68717 Hillcrest 4.500 .465 Billoler sk 4.475 .541 2 2.25 4 1.75 Legal Services. 4.458 .496 3 3.75 Coodeill 4.455 .592 3 3.25 gape Uicln Advocacy 4.444 .421 . w" 4.379 .443 3 1 lig kethers/Sistors 4.341 .481 4 4.5 Rocca Acute Care 4.333 .541 3 3.75 School Children's Bid 4.305 .695 1 1.75 lydependerd Living 4.295 .620 5 4.75 4 -C's 4.284 .500 3.4 7.5 3.5 Dental Service For Ind Children 4.227 .548 1.1 0.724568 Mobile Dental Progrr 4.191 .546 S 5 Adult Day Program 4.050 .631 0 Association of \laded Citizen 4.123 .772 4 4 CANKM 3.154 .572 1 1.25 Na6dicae 3.610 7266 4 3.5 kd Cross 3.501 .725 1 1.25 Salvation A nq 3.472 .183 5 s Youth Noes 3.364 .771 0 girl Scouts 3.364 .741 4 4 Gap Fire 3.361 .502 5 4.75 goy Scouts 3.250 .755 1124185 R • V fp.my Id IN$ by PIS -i-9 CYggIIID • 1 2 7 4 an ngm[y 5 5 5 S S Inbp,yd Living 4 4 3 4 3.75 • 4 4 4 4 4 4 5 5 5 4.75 * 4 5 5 5 4.75 1 5 5 5 4.75 5 5 5 5 5 • 3 4 4 4 1.75 4 1 4 7 1.5 4 3 3 3 3.25 • 5 5 4 5 4.75 4.111811 4.3636% 4.271357 4.343636 4.235454 4.275451 aviation 1.5749571.7713351.74x551.7713191.68717 • he Clew 2 2 1 4 1 4 2 2.25 4 1.75 • 4 4 4 3 3.75 4 4 2 3 3.25 2 3 1 1 2.75 • 4 M 2 3 1 5 5 4 4 4.5 3 3 4 3 3.75 • 4 4 3 1 1.75 5 5 4 5 4.75 Wlpv 7.7 3.67 3.3 3.4 7.5 3.5 0 Dwillien 1.164517 1.417744 5.711124 1.1 0.724568 "dou 459 hero 5 S S 5 • i / 4 4 4 4 4 3 3 1 1.25 • 4 3 3 4 3.5 3 4 3 1 1.25 s 5 s 5 s • 1 4 3 4 1.75 4 ul 4 4 4 ' 5 5 4 5 4.75 ' • P"T'" 4.2 4.11 1.1 4.1 4.15 4.05 kvillivn 1.6 1.4177" 1.79331 1.7 1.631476 • am 4.5 3 4 4.5 4.5 4 4 411 4 4 4 4 4 4 4 • S 4 4 4 4.25 ale 4 3 4 3.666666 5 5 S 3 5 • 5 3 5 5 3 5 4 3 4 4 S 5 5 S 5 • 4 5 4 5 1.3 5 4 4 4 4.25 • • 0 'v Deviation • PAP' 'a reels • •Aarpe Aviation • Acca •Rola Coca • • • Average • Iwiatlon l'arsnilg tiodJ laalth • • • Average Aviation • cmd ill Average i I . Deviation Disney AgeKI 'I I • �1 1.41145 1.679791.6611/3 1.6116 1./79971 Average 1.651.666 4.1 4.419011 4.3717 4.371717 Avistien 1./1396 1./97929 LM41.47911143916 5 5 5 5 5 5 5 5 5 5 • 11th ran Social Service, 5 5 1 1.5 1375 5 5 5 5 5 5 5 1 1 /.5 5 5 1 5 1.75 1 S S S /.75 5 5 5 5 5 • 5 5 5 5 5 5 5 5 5 5 / 1 1 41.75 5 5 5 5 5 S 5 5 5 5 3 / 3 1 3.5 • / 1 f 1 1.75 S 5 S 5 S S. S 5 5 S /.7777291.111M 13666691.411111111 4.115555 4.115555 5 5 1 1 1.5 1.671539 1.31669 1.66KK 1.31069 11.411119 / 1 1 1 1 Average 1.6 1.7 1.1 1.45 1.5375 1.533 3 3 1 3 3.75 Dovislisn 1.49197 1.151757 1.663371 1.016" 1.111917 1 1 1 1 / • 1 3 1 1 3.75 Abocislien of MUM cities, 1 1 1 1 / 5 5 S 5 S • 5 5 1 1 /.3 S 1 1 44.25 / 1 1 1 1 5 1 1 1 1.25 3 2 2 1 7.75 1 1 1 1 1 1 1 f 1 3.75 fib 5 f 44 ...... S 5 1 3 /.75 5 3 5 s 1.5 3 3 3 3 3 • 5 5 S 5 5 5 S S S 5 / S 1 1 1.25 1.5 Lnnn 1.666 4,771727 4.333131 /.333111 1 1 1 1 1 LAIN] 1.797527 1.6329 1.616575 1.511279 S 5 1 5 1.75 • Average 4.111111 4.111110 3.2971 11.122727 4.127727 1 1 1 1 3.75 Deviation 1.715111 1.115%6 1.719655 1.1521" 1.772151 5 f S 5 5 • 5 5 9 5 1.75 Crisis tde,wMbs 3 / / 3,29 S S 5 5 5 i 5 S f 5 5 S 1 1 5 1.5 • f S f 5 1 S 5 5 5 5 S S S 5 5 S 3 / 5 1.75 I 1 1 3 1 1.75 11 5 5 s • '�'? 5 1 5 S 1.75 5 S 5 5 5 S 1 1 1 1.25 S 5 S S 5 3 S 1 3 s 1.9 1.1 1.5 /.9 1.73 1.775 5 1 1.5 S 1.625 1.3 1.4 1.678171 1.1 1.379310 I• 5 5 5 5 1.75 1 1 3 1 3.75 ' • Aerege 1.7271 1.666 1.59n19 1.7229 1.635 • 1.625 5 5 5 5 5 Deviation 1.6165791.4579291.533141.463611./677O / 1 1 / 1 5 S ' f s 5 • 11g InlhaneSilbe, 1 1 3 1 3.75 5 / 1 5 1.5 1 S 1 1 1.75 5 / 5 S 1.75 _ 5 S f S • 5 f S 1 S 1.75 • 1 1 3 1 3.75 1 1 1 1 1 S 5 1 54.75 1 / 7 33.25 1 1 / 1 1 S S 5 5 5 • S S S S S S S s S 5 1 5 1 1 1,73 /.6363631.64561.1111111.5454511.4515451.454545 / 1 1 1 1 1.411145 0.07929 41.13510611 11ASS554 1.512112 • S S 5 5 S lop Qeal 1 An Average Aver4 1169696 1.56451 1.2971 116%11 /.11"29 1.31nn , • • +. • ■l • 4idicua • • I pwrpr • Aviation • IYcnt lbitroun II I • Omer • Deviation Iodic Viatrms i • it • ' Awrso • Deviation [Moat/ suvices • • Narpr • 4visti" Ips Piet" AFnoq • • � O 3 3 7 7 7.5 4 4 1 4 1.79 4 4 1 4 3.75 4 4 1 4 4 4 3 4 1 4 4 1 3 4 3.5 5 1 1 7 4 4 S 1 4 4.75 4 4 1 4 4 4 4 4 4 4 5 4 4 4 4.75 4 4 7.666 3.111111 3.111111 3.111111 1.611177 1.426411 1.65551 1.574959 1.465771 4 4 4 4 4 4 5 5 5 4.79 5 S 5 5 5 5 4 4 4 4.75 5 5 5 5 5 5 4 4 4 4.75 5 4 4 4 4.75 4 5 4 4 4.75 S 5 5 5 5 5 5 5 5 5 5 5 5 5 5 4.777777 4.636363 4.5454M 4.54M4 4.61363; 4.613636 1.46361 1.41116 1.67979 1.67977 1.769611 5 5 5 5 5 5 5 5 5 5 S S S S s s s s s s 7 3 7 7 7.75 S 5 5 5 5 5 5 S 5 5 S 5 S 5 5 S S S S S 4.166666 1.777144 1.66666 4.66666 4.694444 1.691144 1.117119 1.67619 1.142911 1.90119 I-UC41 4 1 3 4 3.75 5 5 5 5 5 5 5 4 4 4.5 5 4 5 5 4.75 5 4 4 4 4.75 5 4 5 5 4.75 5 5 5 5 5 4 4 4 4 4 5 5 4 5 4.75 1.777771 4.444411 4.733317 I.SS5555 4.577717 4.5777!7 1.65719 1.496913 1.666666 1.4%919 1.65739 5 4 4 4 4.75 5 5 5 5 5 4 S 3 4 4 5 5 S 5 5 • • Nagar • Deviation Bucy Yillssmh • • • INuagr, • Aviation • Illimd I• • 4 Avorpa • Deviation 3.75 Onitd ktinn lot loath • 4 • 4.75 • 5 • 6IM(a91 4.75 Aviolian • rad lank • 4.75 • 5 • 5 Nagar • Deviation Bucy Yillssmh • • • INuagr, • Aviation • Illimd I• • 4 4 3 4 3.75 $ 4 4 4 4.75 4 5 4 4 4.75 5 5 4 S 4.75 S 5 4 5 4.75 4.666666 4.666666 4 4.444461 1.111/44 1.116611 1.4714141.471/14 IM" 1.496913 1.421771 4 4 3 4 3.75 . 5 S 5 5 5 4 5 4 4 4.15 5 5 5 5 5 5 5 S S 5 s 4 5 5 4.75 4 4 4 4 4 5 5 .4 5 4.75 4 4 4 4 4 1.555555 4.555555 4.337737 4.555555 4.5 4.5 1.1%913 1.1%915 1.666615 1.66917 1.471414 5 4 S 5 4.73 5 5 S 5 S 5 4 4 S 4.5 5 4 S S 4.73 5 5 3 4.5 4.375 S 5 7 4 4 5 S S 5 5 5 7 7 4 1.71 5 4 4 5 4.5 4 5 4 5 4.5 s S 5 5 S 4.36151 4.666 4.151314 4.7AR7 4.591111 4.556111 1.117473 1.655554 I.96159 1.391114 1.319361 Ip out 1 ran Narap 5 4 4 4 4.75 S S S 5 5 4 3 4 4 3.71 4 4 4 4 4 4 4 4 4 4 5 5 5 5 5 5 S S 5 S 5 5 S 5 S 4 3 4 4 3.75 5 S 5 5 S 4.6 4.3 4.5 4.5 4.475 1.475 IAM7 0,711114 I.S 1.5 1.541411 $ 4 4 4 4.7S 4 3 4 4 1.75 4 4 5 4 4.75 S 5 5 5 5 5 5 4 5 4.73 s s 5 s 5 5 aha 5 5 5 baa baa 5 4 4.5 5 4 3 3 3.75 i u 5 5 S 5 5 5 5 5 5 3 5 Misr 1.71.181111,15"81.363636 1.5 /.5 • lnviailan 1.4211/5 1.171721 1.655551 1.617171 1.8861 • 4c'a 1 1 1 1 1 S 5 S 5 5 • 3 1 1 3 1 1.5 3.675 3 3 • 1 1 1 1 3.75 • William 1 1 1 / 1 11.16 Ma • 5 S 5 S S • 1 3 5 1 1 5 1.5 • 5 5 5 1 5 / / 1.75 5 S 1.75 hviatlan 1 3 1 1 3.75 ladd Srrvlaaa for Id Qdlhan • 1 1 1 5 1.75 • 7 1 1 S 5 5 S 5 1 1 7 IMrayr 1.3636361.11111" 1.7727771.1""11,118111.714911 1 1 Iwiallaa 1.1111491.7"577 1.149361 1.5367" 1.511351 • 3 3 3 1 1 5 1 Iryal arvicaa 5 5 5 5 5 1 5 / 1 1.75 • / 1 1 1 1 / 1 3 1 1 1 1 1 5 / 1 1.75 1.514255 1."11111 3.IMII 1.13"" 1.773" / 1 / 1 5 1 1.75 • 1 / 1.35 5 S 5 5 s S / /.5 1 1 1 / 1 / 1 3 5 1 1 1 5 5 5 5 S • 5 5 / 1 / 1 / 1 / 1 1 1 S 5 S 5 S 5 S S 1 1 1 5 1 / 1.75 • S 5 1.75 5 1 1 5 1.5 1.81173 1.65554 6.61075 6.57051 1.51811 1Mraya 1.11668 1.511113 1.116666 1.116666 1.491313 1.151133 7 1 Owiallan 1.493116 1.493116 1-01116 1-493816 1-406111 • 3 S 1 3 3.75 3 1 ovm 1 1 1 3 3.5 5 5 5 3 7 $ 7 3 / 3.75 • 1 3 1 / 3.5 ' 5 1 3 3 3.75 f 1 1 1 1 • 7 5 7 1 1 S 5 S 5 5 S / 1 1 1 • S / 1 5 1.5 7 3 1 7 7.5 1 / 3 1 3.75 • 1 1 •1 1 1 . AVu3a 4d166611.51866 3.131313 7.731.151181."118 Irdallan 1.167116 1.611135 1.6736" 1.171156 1.572442 • Blowy lop ON, 1 fin Mia" Iw 11r11n1OWa 5 5 5 5 5 / 1 1.5 • 5 5 5 5 S 5 5 S 5 1 5 1.75 i 5 1 S 5 1.75 • 5 S 5 S S S S S 5 S i4 • I u 5 5 S • 5 3 5 5 1 Mills . prvialian 5 1.111111 1.111111 1K1ib tidal hoyrm • 1 1 • 3 1 • 3 3 • Mills 1 1 1.15 William • 11.16 Ma • 5 14 • 1 3 • 5 S 5 5 5 MrY 5 S 1.75 hviatlan 1 1 1.75 ladd Srrvlaaa for Id Qdlhan • 1.613133 1.749655 1.739511 1.661142 1.5151" • 7 1 1 • 1 1 7 1 7 3 3 3.75 Mrap • Aai.u.. lid Small • • 5 5 5 5 S 5 S 5 3 5 5 1 S S 1.711 5 5 S S 5 5 1.111111 1.111111 1.5""l 1.1100 1.116761 1 1.36565/ 1.315611 1.117171 1.161111 1 1 1 1 1 3 1 5 3 7.75 3 3 3 3 3 1 5 1 1 1.15 1 5 3 / / / 1 1 1 1 5 14 S 1.75 1 3 1 / 3.3 5 S 5 5 5 1 5 5 S 1.75 1 1 1 1 1.75 1 1.373777 11.49"" 1.""19 1.1111515 1.613133 1.749655 1.739511 1.661142 1.5151" 1 7 7 1 1 / 1 1 1 7 1 7 3 3 3.75 1 1 S 1 1.75 1 7 1 7 7.5 3 3 3 1 1 5 1 S 5 1.75 1 1 1 3 1.75 / 1 1 1 1 3 1 1 1 1 1 S 1 1 1 1.115691 3.111111 1.111111 1.111111 1.363675 WIWI 1.514255 1."11111 3.IMII 1.13"" 1.773" / 1 / 1 1 1 5 1 / 1.35 1 5 S / /.5 1 1 1 1 1 3 5 1 1 1 / 1 1 1 1 5 5 5 5 5' 1 / 1 1 1 S 5 5 S S 1 1 1 1 1 1 5 S 5 1.75 1 1.4945/5 /.777727 4.111116 4.227272 1.737272 1.81173 1.65554 6.61075 6.57051 1.51811 7 1 1 7 7.5 7 1 3 3 1.75 1 1 1 / 1 3 S 1 3 3.75 3 1 1 3 1.75 S S 5 5 5 3 7 1 1 1 5 S S S S 3 y y 5 S 3 y 5 ; 5 S 5 5 5 y y g 5 1.75 3 y y 5 5 1Mrpa S 51.157141 51.964215 Dwirlion 1 11.343927 11.687411 3 1 1 2 2.25 3 5 1 1 1 3 1 3 3 ) 1.111111 3.111111 3.272727 3.111111 3.163636 3.763636 • Ilverrge 6.71SI19 1.033191 1.1,62131 1.13335 1.741141 Deviation top gal 1 Den favorer5rlwl Alr'l9 66i94rn'r 966 ; 4 5 1.25 5 5 5 5 5 5 5 • 4 7 3 3 3.25 • 1 3 3 3 3.25 1 / 1 1 1 5 5 5 5 5 • Mayr 4.4MN)1.137227 1.2122221.333333 1.315555 1.3155% Aviation 1.196916 1.715011.7156711.110% 1.61099 • • M sawle 3 1 1 1 3.75 2 1 1 1.25 1 3 1 1 1 3.5 • 1 1 3 3 3.5 3 1 1 3 3.5 1 1 1 I 1 • 3 3 1 3 ) 1 1 3 3 3.5 1 1 1 3 3.29 • Average 1.722222 3.6666 3 3.111111 3.25 3.25 Deviation 1.916745 1366M 1-39119 1-974885 1.75405 • • Cap Fire 1 1 1 1 1 3 3 3 3 3 3 1 1 1 3.5 1 1 3 3 3.5 3 1 3 3 1.25 1 1 1 1 1 7 3 3 2 1.5 1 / 3 1 3.75 3 1 2 2 7.75 Average 3.333311 3.777771 3.111111 3.212722 3.161111 3.361111 Deviation 1.66666 1.115719 1.56557 1.715671 1.511511 • • salvation Ary 5 1 1 1 1.25 1 1 5 1 1.25 1 1 1 5 1.75 3 3 3 3 1 / 1 1 1 1 2 7 2 7 5 • 7 3 1 ! 7.75 1 3 2 2 7.75 5 3 1 1 1 Avergr 3.777777 3.333111 3.444M 3.131333 1.171277 3.171212 laviatlon 9.91041.6666 I.9SA61.mW21.163157 • . 0nRIA Dry 5 5 5 5 5 i • • d 5 S S S S 3 y y 5 S 3 y 5 ; 5 S 5 5 5 y y g 5 1.75 3 y y 5 5 1Mrpa S 51.157141 51.964215 Dwirlion 1 11.343927 11.687411 i N UNITED WAY OF JOHNSON COUNTY REVISED BUDGET DIRECTOR: Jesse Bromsen AGENCY NAME: Independent Living CITY OF IOWA CITY • JOHNSON COUNTY ADDRESS: 26 East Market Street HUMAN SERVICE AGENCY BUDGET FORM PHONE: 338-3870 SCAL YEAR CALENDAR YEAR 1985 COMPLETED BY: Julie Holicky (Please circle year your agency uses) APPROVED BY BOARD: authorized signature COVER PAGE on 1/23/85 date Program Summary: (Please number programs to correspond to Income + Expense Detail, i.e., Program 1, 2, 3, etc.) Program 1 - Costs for this program cover advocacy services, education, support group meetings and client board and advocate meetings Local Funding Summary: CIVCADCR PROPOSED 1985 FISCAL FY 84 FY 85 FY 86 City of Iowa City YEARS $ _ 0 S 0 $ 908 Johnson County $ 0 $ 2400 $ 3842 I City of Coralville � u ne ennn, eu e,iT 111 �MnCGT. 1 $ 0 $ 0 1S o TnTai nTHFR COUNTY UNITED WAY VDirector's 1983 1/1/843/31/84 4/1/843/31/85 (4/1/83/31/86) United Way of Johnson County $ 3,123 1 $ 9,996. 1 516,223 FISCAL FY 84 FY 85 FY 86 City of Iowa City YEARS $ _ 0 S 0 $ 908 Johnson County $ 0 $ 2400 $ 3842 I City of Coralville � u ne ennn, eu e,iT 111 �MnCGT. 1 $ 0 $ 0 1S o TnTai nTHFR COUNTY UNITED WAY VDirector's SaIary,Adjustment $ 407 $ 0 $' 76 5 331 1 M BUDGET SUMMARYAGENCY: Independent Living ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR 1. TOTAL OPERATING BUDGET (Total a + b) IR n7l 9n 710 26.251 a. Carryover Balance (Cash from 3) (202) 3 •' " + ; b. Income (Cash) 2. TOTAL EXPENDITURES (Total a + b) 12,770 26,957 91 h7q a. Administration 4,:109 5,084 .;f„ rWg 7,>54? <>4 ...8:661 AGENCY: Independent Living INCOME DETAIL 0 AGENCY: BENEFIT DETAIL Independent Living TAXES AND PERSONNEL BENEFITS (List Rates for Next Year) TOTAL ACTUAL LAST YEAR THIS YEAR PROJECTED BUDGETED NEXT YEAR 632 1,484 1,942 FICA 7 % x $ 20,765 2.3 % x $ 20,765 0 % x $ 0 0 % x $ 0 $ per mo.: indiv. c D per mo.: 4Family D % x$ 0 $ 0 0 per month0 0 % x 0 % x $ 1,117 1,454 449 189 367 488 COMP. 0 0 0 —Unemployment Worker's Comp. 0 0 0 Retirement D 0 D Health Ins. D 0 0 Disability Ins. 0 0 Life Ins. 0 0 0 Other If all staff not covered with certain Benefits, please note in Comment Section. Sick Leave Policy: Maximum Accrual 0 hours days per year for years_ to _ days per year for year _ to 0 0 0 Vacation Policy: Maximum Accrual n hours _ days per year for years _ to _ days per year for year _ to 0 0 D Holidays: 8 days per year. 8 8 8 Months of Operation During Year: 12 12 12 12 Hours of Service: Monday 10-5, Tuesday 10-9 Wednesday 10-8, Thrusday 10_:3 Friday 10-4 same same same T DIRECTOR'S POINTS & RATES o STAFF BENEFIT POINTS DIRECTOR'S BENEFIT COSTS Minimum Maximum o Related to Supplemental Request Health Insurance _p $—o -/Mon. y _ for Salary Adjustment: Disability Ins. n $�Mon. County $ 7_ Life Insurance $ Mon. United Way $ ii Dental Ins. _ Mon. Vacation Days n _n Days Other $ Holidays _ g �_ Days Sick Leave _p n Days POINT TOTAL e -.ity of Iowa City MEMORANDUM Date: January 24, 1985 To: City Manager and City Council From: Congregate Housing Committee Members Re: Recommendation on Consultant Selection The Congregate Housing Committee has completed its task in the selection of a consultant to conduct an in-depth marketing and feasibility study for Congregate Housing. Requests for Proposals were extended to four firms with demonstrated expertise in elderly housing development. As a result of our evaluation of the proposals' references, two firms were invited to Iowa City to be interviewed by the Committee. The firms, Van Scoyoc Associates, Inc., Falls Church, Virginia; and May Zima and Co., Atlanta, Georgia, were interviewed on January 16 and January 18, 1985, respectively. While both firms demonstrated substantial marketing expertise and elderly housing development knowledge, the Committee considered the May Zima group more creative, confident and aggressive in its presentation. In addition to the interview the Committee considered the follow- ing factors. May Zima's credibility and confidence in developing a financial package attractive to potential investors and sponsors. May Zima's interest in the project which was demonstrated by their effort to familiarize themselves with the community and available elderly housing before the interview. May Zima's commitment in staff time and interest in working on location with City officials, business and community groups. May Zima's creative approach in gathering information included a substantial amount of public involvement before designing the survey. May Zima's use of the 1983 Munson report as a springboard for the survey of congregate housing needs in Iowa City. Unless the City Council has reservations about the Committee's recommendation, a contract with May Zima and Co. will be drawn up and sent to Council for approval at the next regular meeting. The contract, resolution authorizing the contract, and supporting material will be forwarded to the City Council before the next meeting. Copies of the Committee's evaluation criteria and interview format are enclosed. Members of the Congregate Housing Committee Douglas Boothroy Fred Krause Kate Dickson Mary Parden Bette Meisel Jim Hencin Mary Nugent bc3 WI Consultant Selection Evaluation Form Ham of firm: Rater: Date: 1. Experience and Resources of the Finn Total Points a. Do they have experience with marketing surveys for elderly housing projects? 1. Previous survey experience 2. Current surveys being undertaken b. Do they have experience with economic feasibility analysis for elderly housing projects? 1. Previous economic feasibility analysis projects 2. Current economic feasibility analysis projects C. Do they have adequate resources within their organization to conduct the study? d. Do they have adequate depth of staff to perform specialized analysis? 2. Quality and Commitment of Personnel to be Assigned Total Points _ a. What Is the experience of the principal in charge of the study and the demonstrated competence to perform the work? b. What Is the experience and demonstrated competence of other pro- fesslonal staff to be assigned to the study? c. What Is the level of commitment of professional personnel (e.g. percentage of time and number of personnel assigned to the study)? 3. Study Methodology Total Points a. Do they understand the purpose and scope of the study? b. Is the firm's proposal effective in meeting the objectives of the study? c. Is the organization and scheduling of the study logical and feasible? d. Are any innovative techniques proposed? e. If they are using subcontractors, do the subcontractors contribute signiflcantly to the strength of the team and are management controls adequate to ensure efficient use of subcontractors? 4. Costs Total Points _ a. Are the billing rates reasonable? b. Is the cost reasonable as related to the quality of the personnel assigned to the study? 5. Additional Comments a. References from previous clients, particularly elderly housing projects. b. References from current clients, particularly elderly housing projects. Weak Adequate Strong 0 Points 1 Point 2 Points Totals Consultant Selection Process Interview Name of Firm Introduction 1. Congregate Housing Committee a. Members b. Origin and purpose 2. Description of project status to date 3. Interview parameters a. Time - 40-50 minutes b. General question to key staff members C. Specific questions from the Committee concerning the firm's proposal Questions for the Applicant 1. Experience of the firm's resources a. Describe specific examples of types of experiences you've had in marketing and feasibility studies for elderly housing projects. (Include your responsibilities, types of projects, and funding.) b. Have you been in a situation where your analysis showed that the project would not be feasible? What courses of action were taken? all f f i i Consultant Selection Process Interview Name of Firm Introduction 1. Congregate Housing Committee a. Members b. Origin and purpose 2. Description of project status to date 3. Interview parameters a. Time - 40-50 minutes b. General question to key staff members C. Specific questions from the Committee concerning the firm's proposal Questions for the Applicant 1. Experience of the firm's resources a. Describe specific examples of types of experiences you've had in marketing and feasibility studies for elderly housing projects. (Include your responsibilities, types of projects, and funding.) b. Have you been in a situation where your analysis showed that the project would not be feasible? What courses of action were taken? all i A / 2 c. Describe your experience in dealing with local governments similar in size to Iowa City. d. What was your most challenging project in elderly housing? Now did you handle it? e. Specific questions from Committee members regarding the proposal. 2. Quality and commitment of personnel to be assigned a. Describe the management organization for this project. Include organization of scheduling of staff coordination. (Percentage of time and responsibilities for each key staff member.) 02// I I I 3 b. How much time will you spend in Iowa City? 4 c. What data will you collect yourself? d. What data (information) do you expect the City to provide? e. Now will the citizen involvement be dealt with in the study process? f. What do you see the final product for this project to be? (Will you give us a draft report and give us a few weeks to review it?) g. Will you present the results to our City Council? h. Specific questions from Committee members regarding the proposal. 02-/1 CITY CSF IOW/-\ CITY CNIC CENTER 410 E. WASHINGTON ST IOWA CITY, IOWA 52240 (319) 356-5000 January 25, 1905 Mr. Thomas G. Rosenberger 503 Stuart Court Iowa City, Iowa 52240 Re: Stormwater Drainage To and Through Your Lot near Mr. Rosenberger: This letter confirms the conversation which you, Chuck Schmadeke, and 1 had at your residence on Tuesday, ,January 15, 1985. The storm intake located at the northwest corner of your lot has been located and opened in order for water to drain from the area. As discussed, the final elevation of this intake will be determined when you landscape your rear yard area in the spring. This intake should be monitored to ensure that it is not buried again from erosion by neighboring house construction. A double silt fence is located around the water storage facility site to lessen erosion onto your property and will remain in place until the sodding and seeding require- ments are completed. The intake located on the water storage facility site next to your south property line will b2 opened and drainage will he directed into the storm sewer as weather permits. This work is anticipated to he complete within the next two to three weeks. Construction to complete the project will begin again in April, weather permitting. A berm approximately three feet high will be located between your property and the storage facility site. Various storm intakes are located on the storage site and the Final grading is designed so that these intakes will intercept storm water flows from the water tank site. In addition, the tank site will be sodded, the easement area to the west will be seeded, and approxi- mately 136 trees will be planted on the entire site. A site plan showing the final grades and the location of the proposed intakes and trees is enclosed for your use. Iowa City Excavating will perform the grading work for this project, after which Pleasant Valley Orchard and Nursery, Inc, will perform the sodding, seeding and tree planting requirements. The completion date for the entire project is September 30, 1985. However, the contractor is ahead of schedule, and if the weather is favorable the contractor may be substantially complete by June 15, 1985. If you have additional questions or comments with regard to this project, please contact me at 356-5143. S rely; 1 Frank Farmer, P.E. City Engineer cc: City Council C'2/ ;2— 1ty of Iowa city^ MEMORANDUM Date: January 24, 1985 To: City Council From: Karin Franklin, Senior Plannei Re: Spenler Tire Variance Enclosed are the minutes of the April 18, 1984 meeting of the Board of Adjustment at which the Board denied the variance requested by Lenard Spenler and Thomas Harney to permit two free-standing signs on the Spenler Tire Service property on Highway 1 West. These minutes are forwarded at the Council's request. bj4/9 0213 MINUTES BOARD OF ADJUSTMENT APRIL 18, 1984 - 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Randall, VanderVelde, Fisher MEMBERS ABSENT: Barker, Slager STAFF PRESENT: Boyle, Franklin, McCormick FINAL ACTION TAKEN 1. V-8402. The Board denied the request submitted by Phillip Altmaier for a variance to the rear yard coverage requirement - Section 36-57(a)(4) -for property at 7 Triangle Place. The Board granted a special exception to Section 36-7(e) of the Zoning Ordinance for the property at 7 Triangle Place to reduce the required rear yard in such a way as to permit the construction of an addition to the accessory building in the required rear yard as proposed by the applicant, with the following conditions: 1) no further additions or expansion of buildings on the lot be allowed, 2) the garage and proposed addition be painted and maintained, and 3) the accessory building not be used as a dwelling unit. 2. V-8403. The Board denied the request submitted by Leonard Spenler and Thomas Harney for a variance to the sign regulations to permit two free-standing signs on the Spenler Tire Service property on Highway 1 West. 3. 5E-8404. The Board approved the special exception for the Evangelical Free Church to establish for a religious institution in an RS -8 zone and to construct worship and education facilities on the 12 acres between Foster Road and Taft Speedway, immediately west of Dubuque Street. The special exception granted was restricted t0 phase one of the development in accordance with plans submitted to the City Clerk on March 19, 1984. SUMMARY OF DISCUSSION Randall moved that VanderVelde be acting Chairperson for this meeting. The motion was seconded by Fisher. The motion passed unanimously. The meeting was called to order at 4:40 p.m. Variance Items: 1. V-8402. Public hearing on a request submitted by Phillip Altmaier for a variance to the rear yard coverage requirement - Section 36-57(a)(4) for property at 7 Triangle Place. Franklin stated that this is a request for an extension of a garage on a single family lot on Triangle Place. The proposed addition and the garage occupy a portion of the required rear yard in excess of the maximum 15% coverage. The rear lot line on this particular lot is a 0213 Board of Adjustment April 18, 1984 Page 2 diagonal which is defined by the Chicago, Rock Island & Pacific tracks running along the back of the lot, so that the 20 foot rear yard which is required on this lot runs diagonal in relationship to the front yard. It is within the rear yard that a garage currently exists. The applicant is requesting that he be permitted to construct a triangular addition to that garage which would be totally within the rear yard. She stated that with the combination of these two structures (garage and addition) more than 15% of the rear yard would be occupied by buildings. In order to do this and get a building permit a variance would need to be granted by the Board of Adjustment. In order to get the variance, it would have to be shown that unnecessary hardship occurs in this case; that the applicant is being unduly burdened by the ordinance; that the circumstances in this case are unique; that to grant the variance would not be contrary to the public interest or the intent of the ordinance. Hardship as defined by the variance case is that one would not be able to use their property in a reasonable fashion. This is a single family lot. The construction of this building will not affect the use of the single family dwelling. Franklin stated that in the context of hardship under the variance procedures there is not a hardship since use could still be made of the property. She stated that as to the public interest and intent of the ordinance there does not appear to be any negative impact created by the proposal. The rear yard that would be occupied by this additional structure is along the diagonal portion of the lot. To the back of it is the railroad right-of-way. There is not abutting property to the rear which is used for any single family; residential or commercial purposes. To either side of this lot are two other single family residences. She stated that this garage addition would be in a portion of the yard which is re- stricted from view from the public right-of-way. It could possibly be seen by the property owner to the north of 7 Triangle Place. In terms of the intent of the ordinance which is to provide open space in the rear yard of a lot and to lessen congestion in an urban environment, the railroad right-of-way to the rear of the lot provides considerable open space which visually lessens congestion. Franklin stated that hardship could not be shown in this case and the staff, therefore, reconmended that the variance be denied. ' She submitted to the Board of Adjustment photographs of the rear yard. Public Discussion: Mr. Phillip Altmaier stated that hardship was difficult to prove. He stated that he could not use the portion of the rear yard where the garage addition was to be located for anything else. He stated that i after the addition, 1100 square feet would be remaining (excluding the existing garage). it was his intent to take the west wall of the garage and expand to the west from that point. He stated that his intent for j the building was for storage. He questioned whether he would be able to request a waiver to the rear yard requirements. Franklin stated that a special exception to modify the yard requirements could be considered. �/3 Board of Adjustment April 18, 1984 Page 3 ••I Board Discussion: VanderVelde questioned under what provision of the Code that would come. Franklin responded that Section 36-69(b) was applicable. Randall stated that he did not feel the hardship argument had been made. He stated that the only negative factor about the proposed construction would be the landowner on the north, who had not protested the proposal. VanderVelde stated that she felt a special exception might be appropri- ate. Fisher moved to approve V-8402 as submitted. Randall seconded the motion. The motion was denied unanimously (0-3). Fisher moved to amend V-8402 to consider a special exception. Randall seconded the motion. The motion passed unanimously. Franklin stated that the specific standards for yard modifications were that the proposed modification was not contrary to public interest. She did not find the proposal either contrary to the public interest or to the intent of the ordinance. She cautioned that any portion of a lot that was not required yard was buildable space. It was the staff's recommen- dation that specific conditions be imposed if the exception were granted to vary the rear yard requirement. Randall stated that he did not feel it was contrary to the public interest due to the lack of negative response from the neighbors. He felt that it would be a reasonable restriction to ask the applicant to paint both the garage and the addition. VanderVelde stated that she would support the condition that no further additions be added to the lot. Fisher questioned how a future owner of that home would know that the lot had restrictions. Franklin stated that it would be recorded and on file in the Building Division. VanderVelde felt that a condition that the garage and addition not be used for human habitation was appropriate. Boyle stated that the code restricted human habitation to the principal building which was the home in this case. Fisher moved that a special exception to Section 36-7(e) of the Zoning Ordinance be granted for the property at 7 Triangle Place to reduce the required rear yard in such a way as to permit the construction as proposed by the applicant with the following conditions: 1) that no further expansion of the any buildings on the lot be allowed, 2) that the garage and new addition be painted and maintained, and 3) that the accessory building not be used as a dwelling unit. The motion was seconded by Randall. VanderVelde suggested an amendment to the motion with regards to ?1 that no further additions or expansions of buildings be allowed. The motion passed unanimously (3-0). 2. V-8403. Public hearing on a request submitted by Lenard Spenler and Thomas Harney for a variance to the sign regulations to permit two free-standing signs on the Spenler Tire Service property on Highway 1 West. .3 Board of Adjustment April 18, 1984 Page 4 Franklin stated that Spenler Tire Service was cited in a letter dated August 11, 1983, for displaying two free-standing signs and for the use of six facia signs. The request is only for a variance to permit the use of two free-standing signs. She stated that the facia sign issue has been addressed by the applicants to some extent. Franklin explained that there is a Conoco sign and a Michelin free- standing sign. She stated that Spenler Tire Service sells tires. They also sell gas. They purchased Conoco gas from the Harney Oil Company which is located in Coralville. Franklin stated that the regulations for signs state that in a CC -2 zone each establishment is permitted to have a single free-standing sign with specific dimensional requirements for that signage. In this case there are two signs; either one sign must come down, or the two signs may be combined on one standard as long as the combined signage does not exceed 125 square feet. She stated a variance is requested by the applicants to permit the continued use of the free-standing Conoco and Michelin signs. She stated that these signs have been up for several years. Spenler Tire Service was cited during a routine check of Highway 1. Franklin stated that the granting of a variance requires the showing of unnecessary hardship, i.e, that no reasonable use of the property can be made if the ordinance is enforced. She stated that if the Conoco sign were removed the Michelin sign could remain; the Spenler Tire Service sign (which is a facia sign) could also remain. She stated that the Spenler Tire Service seemed to be the principal use of the property. Sales of tires and the service of vehicles for tires was the principal use. She felt there could still be a reasonable use of the property if one of the signs was removed; Spenler Tire Service could still sell gas without the Conoco sign. She stated that hardship was not found since an alternative of combining the two signs existed, and the Spenler business could continue without the sign variance. In regard to the public interest, the applicants contend that the use of both signs would have no appreciable affect on the value of adjoining properties. Franklin stated that this establish- ment is in a commercial area and that the signs have been there for some time, and therefore will probably have little effect on the public interest. The intent of the ordinance is to decrease the frequency of free-standing signs along rights-of-way and to decrease visual congestion in commercial areas where there may be excessive signage. Restricting the use of free-standing signs to only one free-standing sign per establishment was meant to address this concern. Staff found nothing unique in this case to argue for an exemption for this applicant from compliance with the ordinance and therefore recom- mended denial of this request. 02/3 Board of Adjustment April 18, 1984 Page 5 Public Discussion: Mike Kennedy, attorney, spoke on behalf of Thomas Harney and Leonard Spenler. He stated that Thomas Harney was the owner of the Conoco sign and that he operates a business out of Coralville. He stated that Harney also owns the two pumps and tanks at the Spenler location. Kennedy explained that Thomas Harney had supplied people for over 20 years at the rate of approximately 15,000-20,000 gallons per month with sales on an j average of $250,000 a year to Spenler Tire. He stated that a large portion of Harney's business was connected with Spenler Tire Service. He stated that Harney has a franchise agreement with Conoco which requires him to maintain a free-standing sign. Harney was informed that if the sign was taken down it would jeopardize the selling of Conoco fuel and the honoring of Conoco credit cards. Kennedy stated that Conoco would not allow combining both signs on one standard. On behalf of Spenler Tire Service Kennedy asserted that this was a unique tire business that sells both tires and gas. He explained that Saturn Tire Company actually owned the property and that Spenler leased it. He stated that this was the only Conoco gas station in Iowa City. He explained that the facia signs were for Spenler Tire Service which comprised about 75% of Spenler's annual income; 25% of the Spenler business was related to gas, lubrica- tion, and service work. Spenler Tire Service employs eight employees, six of whom do the tire work, and two who work exclusively in to the gasoline business. He stated that the Conoco sign was essential to bring business in and that it was necessary for the credit card holders to see the sign as they came into town. He felt that any business that lost 250A of their income would demonstrate unnecessary hardship. Kennedy felt that the continued presence of the signage would not threaten the integrity of the area and that it was in harmony with the general character of the area. He stated that the signs were 100 feet apart on a large lot in a comner- cial area of the city and felt there was no visual congestion there. Board Discussion: VanderVelde questioned whether or not Conoco would allow the combining of the free-standing signs. Kennedy stated that it was unacceptable to Conoco. VanderVelde stated that since this Conoco outlet was the only one in Iowa City the corporation might be unwilling to give up their franchise just because of the sign. Fisher questioned who owned the Michelin franchise. Kennedy stated that Saturn Tire Company owns the business. Randall questioned whether facia signs would be permitted on the west and/or east side. Franklin stated that the west and the south sides of the building would be permitted a total of two facia signs. Two of the six facia signs have been painted over and one was taken down. Randall stated that he felt a persuasive case had been made for Conoco but not necessarily for Michelin. VanderVelde stated that simply because the business had two products they should not be entitled to separate free-standing signs. Fisher stated that he felt this argument for uniqueness based on the combined businesses for gasoline and tires defeated any hardship argument since many establishments which sold only tires or only gas and could have only one sign would be at a disadvantage by comparison. Board of Adjustment April 18, 1984 Page 6 Randall moved to approve the variance to Section 36-63(e) of the sign regulations of the Zoning Ordinance to permit the continued use of two free-standing signs in a CC -2 zone. Fisher seconded the motion. The motion was denied (0-3). VanderVelde informed Lenard Spenler and Thomas Harney that they had 30 days to appeal this action to District Court. Special Exception Items: 1. SE -8404. Public hearing on an application submitted by the Evangelical Free Church for the establishment of a religious institution on 12 acres at 15 Foster Road. Franklin stated that the Evangelical Free Church wishes to establish a new church site on 12 acres between Foster Road and Taft Speedway. In order to expand or establish a religious institution in an RS -8 zone, a special exception must be granted by the Board of Adjustment. She stated that a religious institution is required to have access to an arterial street or a street with pavement width greater than 28 feet. The proposed church accesses directly to Foster Road, which has a paved width of 25 feet. However, the church property is adjacent to the Dubuque Street right-of-way which is a primary arterial. Specific dimensional requirements consist of a minimum 40,000 square foot lot and a setback of two feet for every one foot of building height. The entire church site consists of 12 acres; the building height is 23 feet and a setback of more than 46 feet is provided from any property line. The following general standards presented issues of concern: 5. The proposed use will attract an increased amount of traffic to the area at certain times of the week. The concern by the staff is not related to the traffic on Foster Road but to the turning movements which will be occurring from the north bound lane of Dubuque Street from Foster Road. She stated that until Foster Road is continued east across Dubuque Street and a traffic light is installed, problems with traffic queuing to turn left off to Dubuque Street may occur. She stated that the fact that Dubuque Street is a four lane road and that this project is a church with high activity times confined to Sunday mornings should reduce the impact of the increase in vehicles to the area. 6. The plot plan by the church complies with all provisions of the Zoning Ordinance. 7. The short range Comprehensive Plan indicates development of this area at 2-8 and 8-16 dwelling units per acre. Traditionally, churches have been permitted in any residential area. With adoption of the new Zoning Ordinance, restrictions have been placed on the establish- ment and expansion of churches, particularly in single family zones. However, churches have not been excluded from these zones. She stated that the establishment of a church in this residential area is not inconsistent with the Comprehensive Plan. FM Board of Adjustment April 18, 1984 Page 1 Franklin stated that the staff recomnends that the special exception requested by the Evangelical Free Church at 15 Foster Road be granted in accordance with the plans filed with the City Clerk on March 19, 1984, for phase one of the development. Public Discussion: Bruce Haupert stated that he recommended approval of this special exception. He stated that he would request approval of stages two and three and that this was a long range plan. Rev. Dave Jenkins requested that the Board not put special conditions on the building project at this time. VanderVelde questioned the size of the congregation. Reverend Jenkins stated that current membership was approximately 250 and that the new facility was designed for 400 persons. VanderVelde confirmed that the plans viewed were for phase one. Franklin stated that she had received correspondence from Mr. and Mrs. George Gay of 5 Knollwood Lane supporting this request. There was no public opposition to this request. Board Discussion: Randall moved to grant special exception SE -8404 for a religious institu- tion in an RS -8 zone to construct worship and educational facilities on 12 acres between Foster Road and Taft Speedway, immediately west of Dubuque Street, in phase one of the development according to plans submitted to the City Clerk March 19, 1984. Bruce Haupert stated that the church intended to expand in a three stage process. Contractual agreements made by the church were based on the approval of the Board of Adjustment. He voiced concern that the church be allowed to do what ultimately they want to do without being required to come before the Board of Adjustment again. Boyle stated that any enlargement of a religious institution would require further action by the Board of Adjustment. Haupert stated that he felt the plan should be viewed as a whole. Boyle reiterated that any expansion was required to come before the Board of Adjustment. Franklin stated that there were specific standards relating to building height and setbacks that could not be dealt with at this time. Margaret McDonald of Foster Road spoke in favor of the church's interest in the property. She questioned some rumors of future plans the church had to build housing on that lot. Mr. Haupert reassured her that at no time in the future would housing be built on that lot. VanderVelde encouraged her to look at the plan submitted. Franklin stated that a church could not build multiple housing in that zone without coming before the Board of Adjustment and that construction of any multi -family housing, not for church purposes, would require a rezoning and public hearings. The -motion was seconded by Fisher. The motion passed unanimously. a11:� N Board of Adjustment April 18, 1984 Page 8 2. SE -8405. Public hearing on an application submitted by the Free Method- ist Church for a special exception to expand a religious institution at 2024 G Street. The applicant requested that this application be withdrawn. OTHER BUSINESS: VanderVelde stated that any changes to the minutes of February 8, 1984, and/or March 14, 1984, would be phoned in to Karin Franklin at the Department of Planning prior to 5:00 p.m., April 19, 1984. Fisher moved to adjourn the meeting at 6:15 p.m. The motion was seconded by Randall. The motion passed unanimously. Minutes submitted by 'Crolleen McCormick. Approved by! ��Qi UU `=,, g Chairperson Accepted by: a43 �Ity of.lowa Clty� = MEMORANDUM Date: January 22, 1985 Y To: Neal Berlin, City Manager p��///// From: Larry McGonagle, Transit Manager Re: Impact on Iowa City Transit of Proposed Federal Cuts If the proposed cuts in federal aid are adopted, Iowa City transit will be impacted a's follows. 1. Loss of $738,000 (federal share) of proposed Section 3 grant for six new buses. Section 3 program would be phased out. 2. Iowa City Transit has $1,248,000 in capital projects proposed for FY86-89. Under the latest federal budget proposal, the local share would change from 80/20 to 50/50, increasing the local share from $249,600 to $624,000. 3. Federal operating assistance would decline from $123,190 for FY85 to approximately $40,652 in FY86. This is a 67% reduction. This would result in Iowa City Transit losing a total of $1,194,938. We would be forced to abandon any new bus purchases or remanufacturing. Plus the City would need to increase its local contributions or cut service to make up for the loss of operating assistance. bj2/8 ��T i ATTENTION: ALL CITY OFFICIALS IN SOUTHEAST IOWA............ The first meeting of 1985 for the Southeast Iowa Municipal League will be held in Fairfield on Wednesday, February 6, 1985. WHERE: THE FAIRFIELD GOLF AND COUNTRY CLUB SOCIAL HOUR: 5:30 P.M. BUFFET DINNER AND PROGRAM: 6:30 P.M. To facilitate planning, please fill out and mail (or telephone) by February 2, your reservation numbers to help provide a meal count. Advance reservations are helpful, but not required if you find you or other officials of your city can attend at the last minute. Mail reservations to Mayor Robert Rasmussen, City Hall, Fairfield, Iowa 52556, or phone 515/472-6193.' City Zip Phone _ These people will attend the February 6 meeting: Name Title 1 3. 4. 5. With the legislature convening, the meeting is most timely and meaningful for municipal officials. Bob Harpster, Executive Director of the League of Iowa Municipalities, will give an update on legislative issues relating to cities. Other subjects to be discussed include the recent legislative impact on psychological testing for police officers, recent IRS rulings on city travel and car use, municipal elections for _ 1985, and recent Cable TV regulation changes. Keep updated --plan to attend. All city officials are welcome. a. First Session, Bulletin No. I January 18, 1985 This will be the first in a series of legislative bulletins the League will issue periodically during the time when the first session of the 71st General Assembly is in session. The bulletin is designed to advise its readers on the progress of legisla- tion of interest to city officials and to alert them to certain bills that merit close attention and in some cases require action on their part. The bulletin will be as timely as possible but given the uncertainty of legislative action, some issues which require action will have very little advance notice. Because of this, when a request for action is made, it should be undertaken without delay. Remember, you can contact your state senator by calling the Statehouse at (515)281-3371, and your state representative at (515)281-3221, or write c/o State Capitol Building, Des Moines, Iowa 50319. Several changes have been made this session in the House and Senate Com- mittees. The Finance Committees of both the House and Senate have been abolished. The House Ways and Means Committee has been reduced in site to allow greater ease in operation. The new committee has only 26 members compared to the 33 of last session. In the House the Natural Resources Committee has been expanded to cover the subject of Outdoor Recreation and a new committee on Economic Development has been created. CO'iMITTEE MEMBERSHIP Space does not allow the listing of the membership of all committees, how- ever, the membership of the Local Government Committees is as follows: Senate House A. Miller, Chair J. O'Y,ane, Chair Spear Royer C. Miller Cooper Sullivan Torrence Wells Beatty Teaford Priebe Black Renken Neighbour Buhr Daggett Hall Connors Dieter Waldstein Oxley Grandia Lind Groninga Hester VandeHoef Pieck Miller Goodwin Fancy Platt LEGISLATIVE LEADERSHIP The individuals responsible for lending their respective parties through the next two sessions of the 71st General Assembly are: SENATE Majority Leader Lowell Junkins President Pro Tem Norman Rodgers Assist. Majority Leader C.W. "Bill" Hutchins Assist. Majority Leader Emil Husak (over) .216 LEGISLATIVE 9no a. wwr rvwm BU LLETI M First Session, Bulletin No. I January 18, 1985 This will be the first in a series of legislative bulletins the League will issue periodically during the time when the first session of the 71st General Assembly is in session. The bulletin is designed to advise its readers on the progress of legisla- tion of interest to city officials and to alert them to certain bills that merit close attention and in some cases require action on their part. The bulletin will be as timely as possible but given the uncertainty of legislative action, some issues which require action will have very little advance notice. Because of this, when a request for action is made, it should be undertaken without delay. Remember, you can contact your state senator by calling the Statehouse at (515)281-3371, and your state representative at (515)281-3221, or write c/o State Capitol Building, Des Moines, Iowa 50319. Several changes have been made this session in the House and Senate Com- mittees. The Finance Committees of both the House and Senate have been abolished. The House Ways and Means Committee has been reduced in site to allow greater ease in operation. The new committee has only 26 members compared to the 33 of last session. In the House the Natural Resources Committee has been expanded to cover the subject of Outdoor Recreation and a new committee on Economic Development has been created. CO'iMITTEE MEMBERSHIP Space does not allow the listing of the membership of all committees, how- ever, the membership of the Local Government Committees is as follows: Senate House A. Miller, Chair J. O'Y,ane, Chair Spear Royer C. Miller Cooper Sullivan Torrence Wells Beatty Teaford Priebe Black Renken Neighbour Buhr Daggett Hall Connors Dieter Waldstein Oxley Grandia Lind Groninga Hester VandeHoef Pieck Miller Goodwin Fancy Platt LEGISLATIVE LEADERSHIP The individuals responsible for lending their respective parties through the next two sessions of the 71st General Assembly are: SENATE Majority Leader Lowell Junkins President Pro Tem Norman Rodgers Assist. Majority Leader C.W. "Bill" Hutchins Assist. Majority Leader Emil Husak (over) .216 Minority Leader Assist. Minority Leader Assist. Minority Leader Assist. Minority Leader HOUSE Speaker of the House Speaker Pro Tem Majority Leader Assist. Majority Leader Assist. Majority Leader Assist. Majority Leader Assist. Majority Leader Minority Leader Assist. Minority Leader Assist. Minority Leader Assist. Minority Leader Assist. Minority Leader Calvin 0. Hultman Arne Waldenstein Edgar Holden John Jensen Donald D. Avenson John Connors Lowell E. Norland Robert Arnauld Florence Buhr Richard Running Rod Halvorson Delve n Scraper Dorothy Carpenter Wayne Bennett Roger Halvorson Rohl Maulsby INTERIM COMMITTEE ACTIVITY Them was limited interim committee activity because of the election, however two committees in particular dealt with issues which could have an impact on cities during the session. They were: Tax Study committee and the Sinking Fund committee. The Sinking Fund committee met on only two occasions to discuss the problems arising out of SF 2220 which was passed by the last General Assembly. That bill abolished the state sinking fund and replaced it with a pledging of assets system which has not been perfected and consequently has resulted in the state sinking fund remaining in effect for one more year until June 30, 1985. With only twomeetings authorised the committee felt that with all of the questions surrounding this issue that they did not have the time to fully develop recommendations and, therefore, outlined a series of options that the full standing committees could address when the session convened. Those options. included, A) repealing the pledging system and returning to the state sinking fund with modifications. B) Modify the pledging system to provide greater security to public funds and to reduce paperwork and C) postpone pledging and return to the sinking fund on a temporary basis and at the same time explore the possibility of immediate contributions to the fund. The Tax Study committee was created in June, 1983 to examine Iowa's state and local tax system. The committee was charged with presenting the findings of fact and recommendations for change to the Governor and this General Assembly. Coppers and Lybrand, a consulting firm, was hired to perform the in- depth analysis of the present structure and of possible modifications to the present system. The study focused on six major taxes. Individual income, corporate income, sales and use, inheritance and estate taxes, motor vehicle fuel tax and the property tax. The results of the study shows that the Iowa tax system, in general, meats • the criteria of a reasonable system and that the system currently in place has no major distortions which would make it seriously non -neutral. The report stated that the Iowa system is not overly complex or difficult to either comply with or administer and that the most complex tax in the Iowa system is the property tax. This complexity was attributable to the kinds of limitations and many partial exemptions and credits which may be repaid to the local govern- ments or lost to them completely. Overall the state and local tax burden for all Iowa taxes when compared to the U.S. as a whole is almost at the average (U.S.•12.07%, Iowa -12.14%). Modifications to the system were debated at length and although the final report is not available as of this bulletin the committee has endorsed the concept of local option taxes and has examined the following issues: a cap or a2/Y 0 elimination of the federal deduction, tax insurance companies under the cor- porate income tax, remove manufacturing machinery and equipment from real Property definition, eliminate military service credits, eliminate homestead tax credits, increase the capitalisation rate, change the productivity formula, expand elderly credit. The implications of changes in the productivity formula and the capitalis- ation rate could trigger a shifting of valuation to urban residential and result in higher property tuts. Removal of machinery and equipment from nal property definition depending on the final recommendations and then on what is finally acted on could further erode the tax base of local government with no dollar replacement. The League will follow the development on these issues very closely, will advise of any actions you may need to take regarding these issues. and STATE BUDGET OUTLOOK Faced with the requirement of a balanced budget and without major tax increases legislators will be looking to cut the state budget in order to ac- coswodate spending increases already mandated from previous legislatures and to hope that increases in state revenue continue at a reasonable growth level for the second -half of this fiscal year. At the present time major spending increases already approved and built into this year's fiscal picture include: $33 million in higher spending for state school aid, $25 million in state spending to replace personal property tax replacement money which was deferred last year to balance last year'sbudget. $14.4 million in higher pay for state workers, and S16 million to equalise pay among state workers under the Comparable Korth law. Add to this the shifting of the cost of thestate's court system away from property taxes brings the mandated increased without any new program spending to close to $107 million. All of this means that lawmakers will be attempting to cut millions from the state budget and as long as the economy is depressed many programs will face possible reduction. LEAGUE TESTIFIES AT BUDGET HEARINGS Testifying at the December 5 budget hearing the League called for ad- justments in several state shared revenue programs for cities during the coming fiscal ,year. Pointing out that state municipal assistance has only increased $1 per capita in the last 10 years from S5.70 per capita to 56.75 at the same time the consumer price index increased 84:. Also, it was pointed out that the $6.73 has remained unchanged since 1980 although other fund programs have in- creased by millions of dollars. Based on the history of this fund the League called for an increase from the current $14.65 to $20 million each year of the next biennium. This adjustment would bring the distribution in line with costs which have reduced the purchasing power of the municipal assistance. Additionally, the League called for increases In the current state's S2are of million pereyearkisconetoftthenlowest of ae. ll istaoy�inwourhis rogionpandibnsedy on the needs identified by both EPA and DIMAN this amount should double for each year of the next biennium. Increases word also called for in state assistance to transit programs and requests for the creation of a state infrastructure Ion bank and increases in the Iowa Coomimity Development Loan program. ISSUES17HINGS TO WATCH Against the backdrop of a sluggish economic climate in Iowa and the need for budget cuts to balance the budget, the competition of general fund dollars, especially chose generated (assuming it passes) from a state lottery will be intense. (over) i .a. Theft art also several ocher indicatorswhich have traditionally been used onof legislation and the eventual out - as benchmarks in determining the directi on o come of certain bills. This session is no exception and a few are worth mentioning since It should provide you with a good picture of the political and economic environment which the session operates. 1. Iowa State Education Association proposals for excellence in education and its associat<d price tag and impact on property [axes as well as the state general fund. The Governor's apparent softening of his position an a state I lottery. S. The comptroller's forecast of the need for further "belt tightening" by state agencies. I a. The world trade center/economic development plan. S. Constitutional authority for legislative veto over adminis- trative rules. 6. The political alignment and positioning of Democratic candidates for Governor in 1986. Most assuredly other issues will be debated or will determine the outcome of legislation. The list appears endless even at this time, however several major topic areas bear mentioning. a. Public Records b. Open meetings and its Relationship to Open Bargaining C. Comparable Worth d. Changes in the States Productivity Formula a. Tax Incentives for Small Businesses E. Utility Rate Incentives for Business and Industry g, Local Option Taxes h. Farm Debt and Bank Foreclosures L. Interstate Banking J. IPERS Funds for Loans or Interest Write-downs One additional issue that bears following is the progress Congress makes with changing the Federal income tax laws. Should Congress move slowly on this issue chaff is little the Iowa legislature can do until such changes are made. Therefore, the possibilityexists that the General Assembly MY"recess" or "adjourn" until Congress completes its action and then return for a special session to address this issue. D@ETINGS ISIS many cities have established a formal process of meeting with their area - legislators during the General Assembly. Those meetings have proved to be vary beneficial since there is more time to understand and discuss issues of importance to cities. j The League would encourage your city or a group of cities in a region to II initiate a weekly or monthly breakfast canacall thein your League o fice priormet towith your area legislators. To assist you, y scheduled meetings to obtain the laces[ Information on the status of bills, how your legislator has been voting and what issues you should an phasice during the meeting. ONO .5 This type of information exchange will multiply the Leagues statehouse efforts and provide city officials with a valuable one-on-one situation with Your legislator. Understanding that they (legislators) an "swamped" on a daily basis by many public interest groups its imperative that city Officials also adopt a stronger public advocacy role for issues of concern to cities. CONDITION OF THE SPATE %IESSAGE Governor Brenstad delivered his Condition of the State message this week and called for new initiatives toward economic development and a "compact" of both public and private sectors to help the state through its present economic situation. Specific details of the Governor's legislative priorities will not be available until he delivers his traditional Budget message on January 34, although the Governor called for local option taxing authority for cities and counties and made special mention of using petroleum overcharge funds for public transit systems and local government energy conservation measures. Traditional state shared revenue programs such as municipal assistance, transit assistance and sewage works construction revenue have not been in- creased for several years and we will not know the status of these programs until after the Governor's Budget message, BILLS OF INTEREST This year, as in the past, the League will list and briefly summarize bills which may be of interest to cities. Copies of these bills am available through the League office or by contacting the bill rooms of the respective Houses: Senate- (51S)381-5173, House - (S1S)181-5436. SENATE Senate File S. Work Programs (Lind) Requires each county to cooperation with city and school distr ct� s to set up a "property tax" work -payment program for the low-income and elderly who have incomes of less than $10,000 so that they can work to pay off the property taxes owed their respective local government unit. Persons employed are exempt from civil service, merit system, IPERS and other retirement programs. Senate File 40 IPERS Contributions (Holden) Provides for a credit for service under the IPERS system for certa4n mem ers who withdraw contributions between July 4, 1953 and July 1, 1973. HOUSE To date, four study bills have been assigned to the House Local Government Committee. They an identified as HSB's or House Study bills. A study bill means that it is first debated by the committee and after debate and amendment is re- ferred to the Legislative Service Bureau to be assigned a formal bill number. The four bills are: HSB S. relating to veterans preference in public employment. V HSB 9, relating to benefits paid to victims of heart and lung disease contracted by members of local police and fire retirement systems. HSB 10, relating to the imposition of a local option wheel tax. HSB 11. authorizing the issuance of general obligation bonds by a majority vote rather than by a 501 requirement. as 02/G Iowa City Airport luxury or necessity' Detractors decry cost to taxpayers, but supporters point out benefits Cri fC IVCrx(q� — u — 61– a Editor's Note: This Is the First in a two - `part series examining the Iowa City.Air- port's future. The first article looks at the pros and cons of municipally owned aG- '•ports. The second article will focus on who pays for the airport. i ' By Ann Mittman Gazelle Johnson County Bureau . IOWA CITY — The Iowa City Airport's reason for existing Is being challenged by .. some businessmen and taxpayers who ' wonder whether It's a municipally owned pilots' club or a service the community needs to attract new business. After all, says one critic, the city doesn't own and operate a marina for pleasure boat enthusiasts. But statistics show the airport is used for both business and pleasure and is often the scene of Hollywood -style drama. Llfesaving medical supplies, organs for transplant and acutely Ill Infants and adults am often nown here for treatment at the University of Iowa Hospitals and Clinics. One local business occasionally ships Its products to customers nationwide when orders are needed quickly. Another business ferries Its team of architects and engineers on Its corporate -owned aircraft to major cities and small towns to avoid waiting for. commercial airline connections. The Iowa Department of Transportation conducted an operations survey June 7.13, 1982, from 6 a.m. to 10 p.m. each day. Officials Interviewed 660 pilots and deter• mined that roughly 17 percent of the flights were business related; 14 percent were training nights; Il percent were pleasure nights; and 30 percent were not Interviewed. Because most of the country's large commercial carriers have found they can't afford to make short hauls, airports like Iowa City's are definitely pan of aviation's future and not past history,says W. Jack Sasser of the Federal Aviation Administra. tion. "Virtually every person In today's econo- my who Is active In any way whatsoever Is �l affected by air service In and out of airports \ like Iowa City and receives benefits they \1 don't realize exist," said Sasser, who Is � •I e L1i M1� ti `+ .1 1 ) �sr { r w. } � lyd f�4: 1 L tj. i0 ' t q „ c� t ` • . �4e f ,t 1 YY'A YNt�� r7 Gazette photo by Ann Mittman Fred Zehr, Iowa City airport manager, clears snow from the parking lot at the city; owned airport. - manager of the FAA airport's division for the central region In Kansas City. Sasser has jurisdiction in Iowa, Nebraska, Mis6ouri and Kansas. The airport's supporters have been more vocal than Its critics. A 1983 report sent to the FAA from the city Included testimonials from the U of I Hospitals, Procter & Gamble, Owens Brush Co. and the Iowa City Aviation Association Inc. Richard Hansen of the local consulting firm of Hansen Lind Meyer said his company leases hangar space for two aircraft. The airport and the city are considering building a larger hangar and office space that the firm will lease. "1 would say those airplanes are used almost entirely for business." said Hansen, who Is a pilot. "The only time I By Is on a business trip." The firm's two elghl-passenger planes are used to transport consulting teams to cities throughout the country or to make connec- tions,with commercial flights in major cities. "Because we use it so much for business, we see It as a very vital part of our operation," Hansen said. "IF we could not use our own aircraft, it would curtail our business." Using the corporate aircraft saves time and money, he says, because the teams can move quickly from one customer's location to another without waiting several hours for commercial connections. Dick McCartt, Industrial relations manag- er for 'Sheller -Globe, said his company doesn't have an airplane based here, but uses charter Bights to ship its products to customers. The firm .manufactures auto parts, such as arm rests and dashboards. When there's a rush order, McCsrtt says, he will Bend products on a chatter night to auto manufacturers throughout the country. But Thomas Oertel, an Iowa City bust• nessman who lives in North Liberty, claims the city Is wasting Its money. Oertel owns Tom's Carpets & Vinyls. He Is not a pilot and doesn't use the airport to ship products In or out of the community. 111 just think they are pouring money down the drain." Oertel ssld. "Htey should sell It and let- private business run IL" Local developer Ken Renshaw is em. broiled in 5 battle with the 'city over his property's proximity to an airport runway "I'm not fighting against the Iowa CRY airport," Renshaw explained. "Iowa City has been good to me and I've been good to Iowa City.1 do a lot for Iowa City.1 own land, and every business 1 open has brought money and more business into Iowa City." Ranshaw's troubles began in 1993 when he built two three-story buildings just r"`• of runway 17.35 on Highway L The Floors of those buildings are apartments and the bottom Floors are Commercial space. It was the construction of those buildings that prompted the FAA to conalder the city Ineligible for nearly 1300,000 in federal money for airport Improvements. The FAA believes the buildings are too close to the end of the runway and are a safety hazard. Not only Is the FAA concerned, but a group of business people and pilots calling themselves the Airport Alliance Inc. filed a lawsuit against the seven -member City Council, the five -member Airport Commis- sion and City Manager Neal Berlin. The group wants a Johnson County District Court judge to order the city to "correct the extremely hazardous conditions." Meanwhile. Rari wants to devel"n the rest of his property on Highway 1; the city denied him a building permit forms office -warehouse complex. 77W large-scale, non-residential development plan meets the city's zoning requirements, but is consld- ered, again, too close to runway 17. Renshaw said the city ham to decide what It wants from him and the airport. "I don't know what they want from me," he said. "I've met all the city and stale trades, The only obligation I had woo me far as height determinations and we got that before we started building. it's up lo'lhe city now; they have to determine what it's (airport) worth to them." Ranehaw • wouldn't say whether he's considering legal actlon against the city. The Cedar Rapids Gazette. M,— Jan. 21, 1985 Iowa City looking for new ways .,to pay the rising costs of its essential airport Editor's Note: This is the second of a two-part series examining the Iowa City airport's future. This article focuses on the airport's financial future and who really pays the bills. By Ann Mittman Johnson County Bureau IOWA CITY — Although expenses keep climbing and local taxpayers are picking up more of the costs, the Iowa City airport is seen by some as a necessity for attracting new business. According to a report released in December by the Govemor's Com- mittee for Iowa's Future Growth, "general aviation airports play a significant role In the economic development of Iowa communities. This is especially true In attracting new Industries to the community. Major corporations look favorably upon communities with good air transportation. "Unfortunately, funding Is not adequate to bring all Iowa airports, up to standards to support the type of usage that would attract business and Industry." The Federal Aviation Administra- tion classifies the Iowa City facility as a medium• to large -size general aviation airport. Its revenues come from local property taxes, leases on agricultural lend and hangar space and a 2•cent•a•gallon fee on fuel. Slightly more than half of Its operating costs are paid for by property tares, and some taxpayers say they're getting nothing for their money. '"This Is a common statement we hear," said W. Jack Sasser, manager -of the FAA's central region office in Kansas City. '7t is really a miscon• ception, no doubt because those people who claim they don't use the airport don't realize that many medicines and medical supplies and other products they use are flown In and out of the airport." BASED ON the projections for the next fiscal year, the airport budget will Increase to $191,133, a 60 percent Increase in five years. Property tax support has Increased 30 percent In the past five years. from $76.192 in fiscal 1981 to a proposed $99,347 in fiscal 1986. And the city has to spend nearly 5800,000 to extend runway 6.24, which runs northeast southwest, and shorten runway 17.35, which runs north -south. The FAA presently considers the .city Ineligible for federal money for the work because It allowed devel• oper Ken Renshaw to construct .buildings at the north end of runway •17.35. Changes to the runway, though, would mean the buildings would not be In a dangerous area and the city could then be consid• ered for federal money. The Airport Commission also has sked the city to consider buying nearly 40 acres of land considered •located In "critical" areas surround. ing .the runways. The land, sp- praised In 1983 at $259,500, Is located in clear zones, which FAA policy states should be free of any obstructions. Under the Airport Improvements Act of 1982, which runs until 1987, the FAA will probably receive $40 million to $45 million for the central region — Iowa, Nebraska, Missouri and Kansas— during the next fiscal year. Sasser said. Federal dollars come from pilots and businesses, including commercial airlines, that pay an airport user tax. But whether Iowa City will get a 'share is unknown. "We have 10 to 12 times more requests than we have money for," Sasser said, esti• mating his office receives 250 requests annually. REMEDIES ABOUND for im• proving the airport's financial health. The governor's committee suggests earmarking the 4 percent sales tax collected on jet fuel for the state's Aviation Fund to net more than $100,000 a year for airports. It also suggests creating multl•juris• dictional airports that would be operated and supported by more than one county or municipality. This would result In fewer airports. but more efficient service, the committee claims. Currently, Iowa has 114 publicly owned airports. Locally, officials are considering charging landing and parking fees. Airport Manager Fred Zehr said It's almost impossible to collect landing fees bemuse the airport doesn't hive a control tower that screens Incoming and outgoing traffic. "Landing fees usually aren't col• lected at general aviation airports," Zehr said. "We have looked at it in the past, but It just never worked out." Zehr said, however, the city is considering charging parking fees for automobiles using the airport's lot for short• or long-term parking. Businesses leasing hangar space park their vehicles In their hangars. There also are 50 to 60 acres of prime development lend owned by the Airport. Commission that could bring In more money If leased to compatible businesses. MONEY AND and location are the airport's biggest problems. Over the past decade, apartments and businesses have sprouted around the airport, some obstructing the safety zones that must be clear for landings and takeoffs. "Aircmit today can get in and out of Iowa City very comfortably, but whether they will be able to in the future is unknown," Sasser said. Moving the airport might be a consideration, but Sasser said that drastic remedy probably isn't neces• sary In Iowa City. Sasser said the city would have to consider the "prohibitive" replacement costs be. fore making that decision. "I haven't recommended that at Iowa City, yet." Sasser said, calling his comment "purely speculative." WILL J. HAYEK (1006.1802( JOHN W. HAYEK C. PETER HAYEK C. JOSEPH HOLLAND WILLIAM 0. WERGER HAYEK, HAYEK, HAYEK & HOLLAND ATTORNEYS AT LAW 110 EAST WASHINGTON STREET IOWA CITY. IOWA 52240.5876 January 24, 1985' AREA CODE 018 337-9606 I City Council of the City of Iowa City c/o Marian Karr, City Clerk Iowa City Civic Center 410'East Washington Street Iowa City, Iowa 52240 Re: Urban Renewal Parcel 65-2b Dear Mayor and Members of the Council: At the request of City staff I 'have reviewed the offering documents in connection with the marketing of Urban Renewal Parcel 65=2b (adjacent to Blackhawk Minipark). While the offering documents do make clear that any specific easement or right of encroachment into the City Plaza by the developer of the site will be subject to review and approval by the City, you should be aware of and understand that the sale of this property to any developer will materially limit your options with respect to the future development of that portion of City Plaza adjacent to the site. Any owner of the site is likely to rely upon access through City Plaza. An owner, even without a specific easement, would likely have legally enforceable access rights through City Plaza. I know that you have discussed this issue already with your staff but I 'wanted to make sure that you were aware of this implication of the sale of Urban Renewal Parcel 65-2b. I have approved the marketing documents and they should be submitted to you shortly for your approval. e. Very truly yours, ohn Hay D a 6 D JW H:vb 2 51985 CITY CLERK (3) ,;'i9