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HomeMy WebLinkAbout1985-02-12 Bd Comm. minutesMayor's Youth Employment Program Minutes Board of Directors Meeting January 30, 1985 Board Members Present: Jan Liggett, Mike Kennedy, Ted Ilalm, Mark Weaver, Doug Allaire, Doug Bogenrief, Denise Tiffany and Renato de Leon. Staff Present: Peg McElroy and Teresa Olin I. Call To Order: Mark Weaver called the meeting to order at 4:06 P.M. II. Introductions and Welcome III. Approval of Minutes: The minutes from the December 19, 1984 meeting were read by the board. Jan Liggett/Mike Kennedy moved to approve the minutes. MSC IV. Financial Report - December, FY 1985: Copies of the financial report for December were passed out. Peg explained that the negative balance in the summer account had not been closed out yet because our accountant at the city, Regina Schreiber, still had some things to discuss with Peg concern- ing it. The negative balance will be closed out with funds from the In - School account. Peg will do a financial analysis in February and report to the board where the program stands in terms of how much money has been used so far and how much will be needed to finish the program. She expects no problems. Doug Allaire/Doug Bogenrief moved to approve the financial report. MSC V. Additional Agenda Items: Peg informed the board that she will attend the Changing Family Conference at the University on February 7th and 8th. The topic is "Adolescents and Families". The cost for this is provided for in the MYEP budget. Letters were written to MYEP's funding bodies in support of the program by many people. They included Bob Miller, Chuck Callen, MYEP youth, and Jim Harris. Peg asked the board to recommend others that could write letters in MYEP's behalf. The funding bodies will be making their decision soon. We should have an answer from them by March 15. We have also learned that Community Development Block Grant funds are threatened for the coming fis- cal year, The Jobs Club, MYEP/IL and the park equipment for the summer program were all paid for by CDBG money. Letters to congresspeople, sena- tors and others in support of CDBG might be helpful. VI. New Business Quarterly Statistics Peg reported that at the end of December 26 youth had been placed. The total number of contacts was 56 at that time. Of the 26 placements, 17 were males and 9 were females. Because of this more females are being placed in February. Also, there were 7 minority young people in that group, or 27%. There were four terminations. One youth moved from the area, 1 was added to the waiting list, 1 is now employed in the private sector, and the last was terminated because the project he was working on ended. 22*7 o. Board of Directors Meeting January 30, 1985 Page 2 New Business (continued) Case Report Peg reported the results of working with one of her clients. MR Mli/DD Grant MYEP applied for the MR/MH/DD grant last fall, but did not receivveyit. It was dp designed to continue the MYEP/IL ro ram. MYEP is now a 1 in for 2 grants of $15,000 each to work with post -secondary developmentally disabled persons and mentally retarded youth and adults. Peg will be attending a conference in Des Moines on February 4th concerning these grants. VII. old Business Shared Facilities Report on December 19, 1984, the city and county met to discuss the shared fa- cilities issue. There appears to be no support for funding this project at this time. A wrap-up meeting will be held February 6. Two proposals from private citizens will be heard at that meeting. Peg said that she will probably renew the MYEP office lease at its present location. The rent will be raised to $265 at that time. Ted inquired as to whether the lack of a shared facility would cause some agencies to have to close their door. Some board members felt that HACAP may have some problems due to this. MYEP/IYC Reunion Peg and the kids feel that it would be best to wait until summer to have the reunion. During the summer the IYC program will be operating and some type of outdoor activity can be planned. This should encourage bet- ter participation . JTPA Summer Program Peg explained that the JTPA grant of $112,617 would allow her to work with 119 kids in Johnson County. Extra staff would need to be brought on to administer the program. Current worksite supervisors have been fa- vorable regarding MYEP administration of this program. They would be glad for the smooth transition it would provide. Peg encouraged referrals and suggestions for possible job sites. VA llospital has expressed that they would like 30 kids for the summer. Doug Bogenrief/Doug Allaire moved to adjourn the meeting at 4:35 P.M. MSC The next meeting will be held on February 27, 1985 at 4:00 P.M. in the Iowa City Public Library. J± 72= Secretary/Treasurer Teresa Ulin, Secretary r aa7 MAYOR'S Ya"I EIr10reLLXT P9PCRAM Revenue "J EaPenses for Decaabar 199, StBli IB-SCIWL MYEHIL COBG JOBS CLW T rear-fo-Oaie­77.7-To-4. to Curreol Tear -to -uric laws- -- - -- REVENUE: bloc[ Grant State of Iw'a - FY 44 F { i { A,S39.10 1 910.00 3 11,916.19 { City of lava City 2,466.79 14,275.32 City of Coalville 1,750.00 2.74/.00 United say of Johnson County 456.00 2.200.00 Johnson Co, baarJ of Supervisors I..a City schools 2,750.00 2,750.00 State of Iowa 17,500.00 2,]11.56 3,222.69 S372 Refunds R,nue 16.00 -Rev.... Interest Revenues 20.35 10.35 761.19 761.19 70TAL REVENUE 20.35 17.536.35 9.167.53 32 166.30 2,237.25 11.929.19 -0• EXPENSES: Salaries ( Wage, 12,516.66 3,496.47 10,469.91 60.30 Pension ( Ratiresent 990.24 327.34 1,012.56 44.49 lnsurancepleslth, Life ( 0isab.) 62.09 141.66 716.25 Administration (Parts 9 Ree) 3,365.59 Office Su,+plita 6 Minor Equip. 94.10 19.31 135.95 )Ilse. Commodities 172.51 E.C.P. ( Microfilm 90.00 1.22 Professional Services 437.50 Phone ( Postal CoceunicatLum 156.90 66.21 509.26 Newsprint Comunicat ion 10.00 Travel ( Education 440.00 112.65 Insurance(Coap. Liab., fire ( 231.2S 1.719.62 Casualty ( tor(ers Camp.) ' utilities 3.96 99.54 Printing ( Equip. Service 767.94 16.61 63.29 Technical Service 350.00 421.50 1,959.50 Rentals 64.15 125.00 1.350.00 39.47 Mise. Service, 6 Owing 411.60 14.20 467.63 Bldg. ( Construction Suppllel 1,934.72 Putnitura { Office Equipment 64.99 ❑Proermants 7,169.00 Operating Equlprent 6,016.00 -0- 19 916.11 4,754,66 t . 11 979.19 -0• TOTAL EXPENSES NET RE3'LWE (LOSS) 20.35 ( 7.119.77 1 4.417.67 13,096.31 1.177.46 -0- •0• FL'.t0 BALANCES ( 6,6:5.12 ) ( 6.625.17 17.420.76 17.420.76 •0- •0• •0- MINUTES COM14ITTEE ON COMMUNITY 14EEDS JANUARY 15, 1985 - 3:30 P.M. IOWA CITY PUBLIC LIBRARY, ROOM C MEMBERS PRESENT: Becker, Cooper, Kubby, Lauria, Leshtz, Parden, Patrick, Smith, Williams, Watts MEMBERS ABSENT: Stimoel STAFF PRESENT: Hencin, Moen, Nugent, Manning RECOMMENDATION TO CITY COUNCIL: 1. CCN recommends that the City Council contact legislators to assure that Federal programs, including the Community Development Block Grant (CDBG) program, will not be cut. 2. CCN recommends to Council that $60,000 in 1984 CDBG funds allocated to Congregate Housing be reverted to CCN. , 3. CCN recommends to Council that $50,000 of the 1964 CDBG funds be allo- cated to MECCA, with the remaining $10,000 going to the contingency fund, keeping in mind the Ralston Creek clean-up project. CALL TO ORDER: Lauria called the meeting to order at 3:35 p.m. REVIEW AND APPROVAL OF MINUTES: Becker moved to approve the December 18, 1984, minutes. Parden seconded the motion. The motion carried. PUBLIC/MEMBERS DISCUSSION: There was no public discussion of any item not on the agenda. Kubby asked what the Council decided concerning the Lower Ralston Creek properties. Hencin stated that parcels remaining after completion of the project were being reviewed by the Council and staff recommendations were being considered. No longer in the flood plain, the parcels were being evaluated for resale. In regard to the 5% liquor tax, Kubby reported that the monies go to the general fund and the money is not tagged for use on a specific project or program. A portion does got to the Police Department for alcohol related dealings such as increase downtown patrol on weekend evenings, family squabbles, drunk driving, and others. $300,000 is appropriated and subsidizes the normal police budget. Lauria suggested possibly using the 5% liquor tax to fund MECCA, rather than using CDBG funds. MECCA is looking for developers utilizing a payback mechanism to construct the new facility. They had expected $150,000 in donations and an appropriation of $200,000 from the County. aa8 MINUTES COMMITTEE ON COMMUNITY NEEDS JANUARY 15, 1985 - 3:30 P.M. PAGE 2 Lauria requested staff to mail minutes of the previous meeting a week before an upcoming meeting to allow the Committee more time to approve the minutes and as an impetus to be prepared for the next meeting. Staff said this was possible. ELECTION OF OFFICERS/DISCUSSION OF MEETING TIME/PLACE: Leshtz nominated Mickey Lauria for position of Chairperson. Parden seconded the nomination. Williams nominated Mary Parden for Chairperson, and Cooper seconded. Parden declined the nomination. Patrick moved that nominations cease, Williams seconded the motion. The motion carried unanimously. Lauria was elected chairperson unanimously. Parden nominated Karen Kubby for the position of Vice -chairperson. Watts seconded the nomination, moved that nominations cease, seconded the motion. Kub y wasb elected Vice -chairperson. The vote was unanimous. The meeting time was changed to 4:00 p.m. The meeting place will remain at the Iowa City Public Library. DISCUSSION OF REDUCTION IN 1985 CDBG FUNDING/REDUCTION-ELIMINATION OF VARIOUS FEDERAL PROGRAMS: Hencin reported that although there was a cut in total funds, the 1985 projects will not be reduced. With a $41,000 cut, $695,000 will be received. This wipes out the $35,000 contingency fund. Since there is a $25,000 carryover from 1984, the contingency fund will balance out to about $15,000. Realistically, if the Administration's proposed cuts for the CDBG program are enacted, there will be an impact. A recommendation to City Council was made asking Council to contact Iowa legislators to assure that Federal programs will not be cut. Patrick made the move and Smith seconded the motion. The motion carried unanimously. Lauria stated that he would send a memorandum to this effect to the City Council. ASSIGNMENTS FOR QUARTERLY REPORTING - 1985 PROJECTS: The following assignments were made: March/June: 1. Housing Modification for Low/Moderate Income Frail Elderly - Elderly Services Agency - Patrick 2. Handicare Transportation Van - Leshtz 3. Longfellow Playground Equipment - Leshtz April/July: 1. Goodwill Renovation - Becker 2. Creekside NIA Sidewalk Project - Stimoel MINUTES COMMITTEE ON COMMON. NEEDS JANUARY 15, 1985 - 3:30 P.M. PAGE 3 3. North Market Square Handicapped Play Area - Smith May/August: 1. MECCA Consolidated Services Facility - Leshtz 2. City Park Accessibility Project - Williams 3. Improved Handicapped Accessibility to Mark IV/Willowcreek Neighborhood Center - Cooper QUARTERLY REPORTS FOR JANUARY: 1. Congregate Housing (Parden) Parden reported the results of meetings of a committee of City staff members (see attached report) and representatives of the Senior Center, Housing Commission, and the City Council. After much discussion, it had been decided that the marketability of congregate housing must be determined. This committee decided to hire a professional consulting firm to do a market feasibility study to determine the need and success of such a project. A target date of June 1, 1985, is envisioned to collect and analyze the data and complete the study. Williams commented that another survey takes us in a circle. Parden defended the need for the survey expressing various factors. Currently funded at around $400,000, the $30,000 needed for the survey is a drop in the bucket. Lauria suggested that 1984 CDBG funding for Congregate Housing at $60,000 revert back to CCN if there is no need found. $50,000 of that money could be reallocated and possibly go to a project like MECCA. There is concern whether or not the Congregate Housing money will be spent. Williams moved that $200,000 of the funding for Congregate Housing be returned to CCN and allocate $30,000 for the Congregate Housing survey. Parden corrected the figure to $45,000. Patrick seconded the motion. The motion failed 2-8. Kubby moved that $60,000 (of the $400,000) be returned to CCN for reallocation. She added that Congregate Housing should be turned down because they have come before. This still leaves enough to do the survey and have seed money for a new project. Parden opposed the motion. Williams abstained because he felt the motion was a deterrent to the original purpose/plans. The motion carried. Smith moved that $50,000 of the funds be directed to MECCA and $10,000 be returned to the contingency fund (keeping in mind the Ralston Creek Clean-up). Watts seconded the motion. The motion carried 9-1, Parden voting no. Ala MINUTES COMMITTEE ON COMMUNITY NEEDS JANUARY 15, 1985 - 3:30 P.M. PAGE 4 Leshtz commented that this action makes a statement on CCN's feelings concerning Congregate Housing. The Committee is interested enough in the survey but not interested enough to leave the money there. Leshtz suggested the $60,000 be returned to the contingency fund and then allocate the funds. 2. Housing Rehabilitation and Weatherization (Kubby) Kubby reported there to be $17,500 left from the 1984 funds. Hencin explained that a case approved in October (also involving a home loan for a family) did not receive approval from the Iowa Housing Finance Author- ity. Kubby stated that there is a waiting list and the funds will be used this year. 3. Kirkwood Circle Drainage and Surfacing (Williams) Williams reported this area has no sidewalks or storm sewers. He also indicated that a survey has been done and approximate cost of the project is near $300,000. Further information will be available in the February packet. Williams commented that he feels this project is a City respon- sibility as citizens are receiving no services for their taxes. The meeting adjourned at 4:50. Minutes taken by Linda Manning. Aa I ' I i i � 1 MINUTES COMMITTEE ON COMMUNITY NEEDS JANUARY 15, 1985 - 3:30 P.M. PAGE 4 Leshtz commented that this action makes a statement on CCN's feelings concerning Congregate Housing. The Committee is interested enough in the survey but not interested enough to leave the money there. Leshtz suggested the $60,000 be returned to the contingency fund and then allocate the funds. 2. Housing Rehabilitation and Weatherization (Kubby) Kubby reported there to be $17,500 left from the 1984 funds. Hencin explained that a case approved in October (also involving a home loan for a family) did not receive approval from the Iowa Housing Finance Author- ity. Kubby stated that there is a waiting list and the funds will be used this year. 3. Kirkwood Circle Drainage and Surfacing (Williams) Williams reported this area has no sidewalks or storm sewers. He also indicated that a survey has been done and approximate cost of the project is near $300,000. Further information will be available in the February packet. Williams commented that he feels this project is a City respon- sibility as citizens are receiving no services for their taxes. The meeting adjourned at 4:50. Minutes taken by Linda Manning. Aa MINUTES COMMITTEE ON COMMUNITY NEEDS JANUARY 15, 1985 - 3:30 P.M. PAGE 5 CONGREGATE HOUSI14G - Mary Parden The group consisting of City staff members Doug Boothroy, Jim Hencin, Mary Nugent and Bette Meisel; Fred Krause, Chairperson of the Housing Commission, City Council member Kate Dickson and I have continued to meet regularly on the proposed Congregate Housing project for Iowa City. A local group of investors has expressed an interest in constructing a congregate housing facility in the north part of town and their plans and schedule have not been established. i After considerable discussion, and the lack of interest in The Villa Project (which is congregate housing) and the difficulty Mr. Clark is having in filling his "elderly" housing building on South Dubuque Street, the Committee believed that before the project, despite its desirability, proceeded, another effort should be made to ascertain the market for assisted living facilities in Iowa City. It is apparent that there is confusion in many people's minds about the ultimate cost of living in such a facility --most equate it with the rents in the subsidized housing currently in existence in Iowa City. Although congregate housing might be for the good of the elderly community, one must ascertain if this group would take advantage of it. Therefore, the committee, with the concurrence of the City Council, decided to hire a professional consulting firm to do a market feasibility study to determine the need and success of such a project. Currently, prospective consultants are being interviewed to determine what recommendation will be made to the Council. One group was coming last week, er. We are to meet with them but was unable to get here because of the weath on Friday. The other firm is coming next week. It is expected that approximately 4,000 households will be contacted o determine the feasibility and market for assisted living. Each firm has a slightly different timetable, but all use a target date of ze the data. Thereforeno i aterdecrsionedi- yisuavailable oaseto when thct and e Congregate Housing project inIowa City will go forward or be abandoned. We have been attempting to find all of the market surveys of this area that are available, and although wehave learned sof one have been e in Lunn County untydwhich led to the development of Copp This facility is by a for-profit corporation, and mine by whom it was done. is rental. the proposed rhousing for elderly in downtown Cedar Rapids will be a buy in, I am aware of this Committee's enthusiasm for reallocating the funds assigned to the Congregate Housing project, but I assure you we are going as fast as we can in the best aycwe o ascer can, to ascertain whether or not congregate housing is really one this Submitted by Mary Parden. N$ MINUTES IOWA CITY HUMAN RIGHTS COMMISSION NOVEMBER 26, 1984 - 7:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Futrell, Hawkins, Barcelo, Jordison, Burnside, Gill, Reed, Belle, Weilbrenner MEMBERS ABSENT: Felton STAFF PRESENT: Klein, Alexander GUESTS PRESENT: Ardeag I RECOMMENDATIONS TO CITY COUNCIL: i i None. RECOMMENDATIONS TO CITY MANAGER OR STAFF: None. SUMMARY OF RELEVANT DISCUSSION: 1. The meeting was called to order by Chairperson Futrell. 2. The minutes of October 9, 1984, were approved. 3. Election of Officers: Futrell requested that Commissioners consider choosing a new Chair and Vice -Chair at the November meeting so that they could meet with the Council on December 13. It was decided that we could not legally vote on an item that was not on the posted agenda. Thus, Vice -Chair Burnside will attend the December meeting. 4. Complaints Pending: a. E/R, 8-28-8103. Still waiting to hear from respondent. b. E/R, 2-27-8402. The investigative report has been sent, the Commit- tee is still waiting to hear from the respondent. 5. There are five cases in Legal. E/S, 11-1-8303 is now in District Court with the Commission as plaintiff in an attempt to secure informa- tion vital to investigation. PA/R, 3-7-8404 has now been assigned to Barcelo and Hawkins. 6. Three cases have been closed as no probable cause. 7. Public Hearings: a. Osland vs. Little People Daycare: This case was resolved satisfacto- rily before commencement of the public hearing. aa9 Iowa City Human pi, ..,s rommission November 26, 1984 Page 2 b. Murray vs. Little People Daycare: This case will be administratively closed as the complainant has failed to respond or appear after repeated attempts by the Commission to inform her of the hearing. c. Bogess vs. Sheller -Globe: A public hearing will commence on December 4, 1984, at the City Recreation Center. 8. Community Education: Klein reported that staff spoke to a class on "American Values" at the University in November, that the School of Social Work has designated December as Human Rights Month, and that she sent material on the Commission and offered to have staff speak on human rights to the School of Social Work. Klein informed Commission members that local groups were seeking sponsors for an evening of gay and lesbian solidarity to be held at the International Center on December 8. Commis- sioners discussed the problem of being able to act in a timely manner on issues such as this when Council approval is needed first. Barcelo suggested that the Commission work with the Council to set up an informal system for making quick decisions. This will be brought up at the December Council meeting. New Wave, a leftist University group, is bringing Jesse Jackson to campus and wants the Commission's co-sponsor- ship. The two major questions raised were whether the Commission wishes to be aligned with a political group, and whether Jackson's speech will address human and civil rights issues. Burnside offered that co-sponsor- ship does not mean alignment with New Wave, and that civil rights are political. Barcelo moved, and Jordison seconded, that the Commission co-sponsor Jackson if he is indeed addressing civil rights. Alexander will find out what the content of his speech will be and get back to the Commission. 9. Old Business: Handicapped - Accessibility Report: Commissioners now have the final report. Burnside moved and Barcelo seconded that the report be submitted to the Council with a letter offering to meet with them to discuss their reactions, and requesting that they sign the report then send to the Chamber of Commerce. The Commission gave a vote of commendation to member Geraldine Felton for her excellent efforts in initiating and compiling the report. Hawkins offered that he discovered that the elderly housing on Court Street is indeed accessible to the handicapped, contrary to information given the Commission by a concerned citizen. 10. New Business: a. Special Forces for the Handicapped - Steve Cook was scheduled to appear but could not attend. He has requested support from the Commission for his efforts to open up the military to the disabled. The Commission wishes to go on record thanking Nancy Jordison, Diane Gill, and Sue Futrell for their leadership and hard work on the Commission. A farewell brunch will be held at the Ironmen Inn at 11:00 a.m, on December 16. The Commission will not meet in Decem- ber. Em N Iowa City Human Pi., .S Commission November 26, 1984 Page 3 c. Futrell moved, and Burnside seconded, that beginning next year, the Human Rights Award given to an individual in the community be named the Isabel Turner Civil Rights Award in honor of the former Commis- sioner who is terminally ill. Commissioners also wish to give Isabel some sort of recognition personally. Futrell and Klein will work on this last item. d. Klein asked Commissioners what their reactions were to the Council decision not to fund the Women's Transit Authority. Do we accept the Planning Department's interpretation that the WTA violates the Human Rights Ordinance? Commissioners were in disagreement over this point. Barcelo moved that the Commission ask for a representative of the WTA to come to the January meeting to inform us of their plans and discuss the question of the Human Rights Ordinance. 11. Staff Report - The report was discussed. 12. The meeting adjourned at 8:55 p.m. Minutes taken by Paula Klein, MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING JANUARY 24, 1985 - 4:00 P.M. ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Cavitt, Drum, Gritsch, Willis, Zastrow, Pegnetter (left at 5:20 p.m.) MEMBERS ABSENT: Bovbjerg, Grimes, Lyman STAFF PRESENT: Eggers, Jehle, Tiffany, Craig, Prosser OTHERS PRESENT: Forsythe, Foundation Coordinator President Cavitt called the meeting to order at 4:05 p.m. and read a letter from Library staff member Greg Kovaciny concerning the issue of smoking in the library. The Board agreed to consider its policy on smoking in March if possible, and definitely by the April Board meeting. They are willing to consider it whenever the staff recommended policy on smoking/food/beverages is ready. Minutes from the regular meeting of December 20, 1985, were approved with the following corrections: page 1, last paragraph, change $39,400 to $139,400; page 3, paragraph 4, correct spelling of strengthened and softened. Zastrow/Pegnetter. Minutes of the special meeting of January 10, 1985 were approved. Willis/Drum. Disbursements of January 1, 1985 were approved. Willis/Gritsch. Disbursements of January 15, 1985 were approved. Willis/Pegnetter. The Board reviewed three financial reports: six month expenditures, six month receipts and the six month report for the Gifts and Bequests Fund. Nancy Willis reported on her review of the Walker and Wulwebber trusts. The Walker trust is a true charitable trust which can continue into perpetuity. The library's share of the income from this trust increases at the death of each individual named as a beneficiary of the trust. Wulwebber is a much older and smaller trust. The First National Bank will review the conditions of the Wulwebber trust and report back to Eggers. Eggers asked the Board if they would be interested in having their pictures taken for library archives and for display either in the staff room or in the library lobby. It was tentatively decided that pictures in the lobby should be considered as a way to increase the Board's visibility with the public as well as the staff. Eggers will investigate and report back. Eggers reported on events at the American Library Association's mid -winter meeting in Washington, D.C., January 5-9, and on the new method of distribut- ing income tax forms at the Library this year. The recent newsletter for Foundation contributors also describes the income tax services at the library. .230 Library Board of Tr,.-cees January 24, 1985 Page 2 Board members were urged to consider attending the following upcoming meetings: East Central Regional Library Trustees Workshop, Saturday, March 23, in Cedar Rapids. American Library Association Annual Meeting, July 5-9, Chicago. Public Library Association Conference, April 2-5, 1986, St. Louis. President Cavitt asked Board members for their evaluations on the first annual meeting of the joint FRIENDS, Foundation and Library Boards held the previous evening. All who attended had very positive comments. The presen- tation of Foundation Coordinator Pat Forsythe was commended. Pegnetter suggested twice a year meetings might be worthwhile. Mini -seminars on library issues and functions would be useful, especially as a preparation for fund raising activities. Cavitt suggested that it was time for the Board, if it so desired, to take official action on its support for the Foundation conducting a capital drive to build an endowment fund for the library. It was moved by Drum and seconded by Zastrow that the Board fully endorses such an endeavor. Motion adopted. Unanimous. Eggers reported that the National Endowment for the Humanities is offering challenge grants to non-profit institutions that support the humanities. The purpose is to strengthen their financial stability. Several public libraries have already received grants. This year's deadline for applicationsis May 1, 1985. While it would make more sense to postpone such an application until fthe ederal next funding hereamay Abe no EHltthat a year given now. Theagrantses at the generally offer $1 for each $3 raised locally. Eggers and Forsythe were directed to investigate and report back. The Board then reviewed the recent budget hearing before the City Council. Cavitt felt the Board should try to define what commitment the Board has accepted in the past and should accept in the future for generating income for library services. There are advantages and disadvantages to making a firm "formula" commitment as well as for each form such a formula might take. Board members must decide whether to accept a top limit on the share of City resources which the library receives or whether it is their responsibility to continue to seek a larger share in order to meet the ever expanding demand for library services in Iowa City. They felt their record of generating income for the library in the past four to five years was a very strong one. Most members felt that while these efforts should continue and expand, they probably should not become committed to an arbitrary share. Future Library Boards and future City Councils would not necessarily be bound to such a formula It was decided to seek further counsel on this issue and to continue board review of all current library fines and charges. It was felt that for now all specific increases in library generated fines and charges should be earmarked for specific library projects. 430 Library Board of Tr,..tees January 24, 1985 Page 3 Speaking for the Ad Hoc Case Statement Committee, Charles Drum said the Committee would try to get more reaction from FRIENDS and Foundation Board members about the drafted statement. He will attend their next board meetings to get more specific input. The Board next began its review of the chart of specific library fines and charges prepared by the staff. In connection with the staff recommended i increase in fines, the Board was interested in considering three or four other increases or changes: lowering the threshold of debt at which card- holders become ineligible to continue to borrow materials; reducing the six day grace period; increasing the cost of replacing lost library cards and the fee for reserves on movies on video. They also decided they wanted at least j informal assurance that the increased income generated by these changes can be used for the computer upgrade as requested at the budget hearing. The decision on changing fees was postponed until the February meeting pending specific recommendations and income projections from the staff on the additional changes and more definite information about the Council's feelings about earmarking these increases for the computer upgrade. After a very brief review of the Second Quarter Report on FY85 Goals and Objectives, the meeting was adjourned at 5:50 p.m. Joan Jehle and Lolly Eggers, Recorders. I . I i I I i 930 MINUTES PLANNING & ZONING COMMISSION NOVEMBER 1, 1984 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Courtney, Horowitz, Jakobsen, Scott MEMBERS ABSENT: Blank, Jordan, Perry STAFF PRESENT: Boyle, Franklin, Holderness, Milkman CALL TO ORDER: Chairperson Scott called the meeting to order at 7:40 p.m. CONSIDERATION OF MINUTES OF AUGUST 16 SEPTEMBER 6 SEPTEMBER 20 OCTOBER 4 AND OCTOBER 18, 1984: This was deferred to the November 15, 1984, meeting. It was stated that copies of these minutes will be sent to the Council as preliminary draft copies. PUBLIC DISCUSSION OF ANY ITEM NOT INCLUDED ON THE AGENDA: There was no public discussion of any item not on the agenda. b12IrRl Jakobsen moved that a public hearing be set for December 6, 1984, on an amendment to the Comprehensive Plan to change the density designation north of Highway 1 West and south of Harlocke Street from 8-16 DU/acre to 16-24 DU/acre. Courtney seconded the motion. The motion carried unanimously (4-0). SUBDIVISION ITEMS: 1. 5-8421. Public discussion of an application submitted by Ernst and Annegret Hierschbiel for approval. of the final subdivision plat of Deer Hill Subdivision located on the east side of Highway 218, one-half mile north of the Butler Bridge. Franklin stated that the legal papers have been submitted but they need final approval from Legal. There was no public discussion. Courtney moved for approval of the final subdivision plat of Deer Hill Subdivision located on the east side of Highway 218, one-half mile north of the Butler Bridge subject to approval of legal papers. Jakobsen seconded the motion. The motion carried unanimously (4-0). 231 Planning & Zoning commission November 1, 1984 Page 2 S-8431. Public discussion of an application submitted by Terence Williams for approval of an amended preliminary and final LSRD for Melrose Lake Apartments located on Woodside Drive extended; 45 -day limitation period: 11/19/84. Milkman gave further information on zoning history, LSRD, Comprehensive Plan history, drainage, and stormwater detention. Traffic Engineering stated that this development will not create a significant traffic problem in the Greenwood/ Oakcrest /Woods ide area. She explained the f cadequatebetween stormwater detention tormwater detention adrainage. developer anddrainge for the 10thas oshowyear flood. She said that she had not heard from the Department of Water, Air and Waste Management (DWAWM) as to their jurisdiction of this property. She stated that regarding the question about secondary access, there was a private road from University Heights for joint use by the Melrose Lake property and the owner of the drive but that posts had been put there so that no thru-traffic could go through and this was done by agreement of both parties. She said that it could be requested that the posts be removed. Horowitz asked since the primary access is considered private, can the secondary access road be considered private also. She wanted to know if it would continue to remain private or would it become public. She does not understand the City's reasoning on this. She had a question about emergency vehicles. Milkman explained that emergency vehicles used private drives and roads as needed. Milkman gave a brief history of the application to the audience and said that there was some discussion of negotiating with the owner for a park. She said in regard to the flooding at Benton Street and Orchard Court that that was not due to drainage from the lake. She stated that some of the flooding is caused because of the age of the culvert on Benton Street and that the extension of the culvert, which was put in privately, is too narrow. She said that repairs are slated for fiscal year 86-87. Scott stated that Monday evening it was decided that the item would be deferred. He asked for public discussion. Merle Trumnel, 314 W. Benton, referred to a letter that he gave to the Chairperson 184Hestated thattheneigborshad 9dhahnning & og oincedconcernabout Commission 1the flashflooding which had occurred on sunny days. He said they are concerned th inquisitive ichildren.th the He said thelth and lakefis hresidents manipulated and it is not natural. Scott asked where the culvert was on Benton. Trumnel stated that it was on Benton and Orchard Court. He said that some might call it a bridge and that he knew the City was aware of the problem. ail Planning 8 Zoning commission November 1, 1984 Page 3 Courtney asked what is controlling the water upstream. Jakobsen asked how long this has been happening; has it been going on since 1975. Trunmel stated he did not know but he was aware of it for the past year and a half. Scott asked Dan Holderness about the private culvert extension. Holderness said that it was built in the creekway and the person who built it did not build it in the roadway but in an inlet. Scott asked if the City plans to replace the private culvert also. Holderness said that he believes that they were planning on it. Lance Salisbury, 904 Oakcrest, stated that the runoff surge has existed since the mid -1970's. He said before the creek used to run virtually dry but was changed when the first development was put in on Melrose Lake. He feels these surges present a hazard downstream. He said filling the lake will reduce the capability of holding water and that it will fill faster and exacerbate the problem downstream. He wanted to make two clarifica- tions: 1) that the staff seems to have the impression that the land around Melrose Lake was natural. He said the lake is artificial in nature. He felt they should look into building on an artificial area as this is. 2) If the lake is drained to the lowest level, another berm exists that goes three-quarters of the way across. He also questioned if they were facing a 45 -day limitation period. Scott said if the developer waives the 45 -day limitation period a deferral can be requested. Jakobsen stated that there was an approved I plan and that plan stands for 18 months. Boyle stated that there isn't any time limitation on the approved plan. He said that the owners are now asking for an amendment to the 1983 approved plan. He said that the applicant must formally request a deferral, they cannot just ask Council for a two week deferral as this does not stop the 45 -day limitation period. Don Klotz, 16 Marietta, stated he wanted to make one point. He said that if they are going to build, are they building on a dam even though it doesn't look like one. He wants to know what will happen when they get this questionable "rain" --because there is concrete and roof tops all over the place. His second point is he wanted to know if the Commission has really looked at this property and if they are willing to ruin the view. He stated he has stocked the pond for seven years now and has put bass and catfish in there. He felt that the quality of life needs to i mean something to us and he thinks the horrible thing on Dubuque should be an example. He feels there already is a park there and stated that it is fun to watch all the wildlife that is around the pond. Horowitz asked when the grassy area was filled yin. Mr. Klotz said he worked for the Iowa State Conservation Commission when Earl Yoder built and dredged the pond in the 70's. He stated there are no springs of any significance in the lake and that the control gate is a block of con- crete. X1 Planning A Zoning WrFnission November 1, 1984 Page 4 Audrey Knox, 1012 Tower Court, said she was concerned about the increased traffic, not the affect of transportation. She said that at times children who have been crossing guards have had to spend 10-20 minutes holding back children trying to walk to school because of the traffic presently there. Jennifer Tyler stated that she had made copies of what she wanted distributed to the Commission. Michael Brody, 1008 Tower Court, spoke about the character of what the neighborhood ought to be. He stated even though it is has been zoned for multiple dwelling apartments, he does think that they run the risk of overcrowding. He feels there is a serious risk of this happening in this neighborhood. He stated that if this area could be converted into a park it would be wonderful for not only the single-family but for the multi -family dwellings also and he would like to see an effort to preserve the open space now. He stated, "Don't turn this into another New York City which is covered all over with concrete." Jeff Smith, 625 Brooklyn Park Drive, said he had a question about the water that comes out of the lake and that goes under the railroad tracks. He wanted to know if he has any rights to the water that is going through his property. He stated he has looked at the title documents and has a problem with the drainage. Milkman stated that there would be drainage there whether the lake was there or not because it is a natural drainage area. Mr. Smith said he is concerned about the possibility of future erosion if more water starts to come through. He said sometimes the park can't be mowed and he has said there because ahgoodtdealer s of toodeep pn mowers traffic cuttingpathswhereget s Hepaths shouldn't be and feels this would be exacerbated if more apartments were built. Lance Salisbury said he is concerned if the development is approved. He feels there should be some sort of reimbursement for repair of the park afterwards by the property owner. He asked that they consider the effects when they change the flow. Scott asked what he meant by an artificial lake. Mr. Salisbury said that it was not totally natural --it was formed. Scott asked if the lake was there prior to the development. Mr. Salisbury stated yes. Mr. Klotz said that essentially it was formed into a pond when Mr. Kacina owned the land. He said that his family was one of the first families to move into the area. Courtney asked if the existing buildings sit on part of the fill. Klotz stated thg athe knew Mr. Yoder must have graded dirt but he didn't watch the 231 Planning & Zoning L -emission November 1, 1964 Page 5 Scott had some questions for staff about the reference to the 100 -year flood and what does it imply if the lake has to handle the water from the 100 -year flood. Holderness said that the developer must design a facility that can both contain the water and be able to pass the water through for the upstream basin. Scott said what he understands is that they're not building a basin for upstream. He questioned if the water can flow over the top if Holderness is saying it is not to flow into other persons' property. Jakobsen said that it can flow into other persons' property if that property is in the natural drainageway. Scott asked if the pipe for the outflow structure was big enough to handle the water from this development. Ban Holderness said the developer must develop a facility that can handle the water from his development as well as all of the water from upstream. He said it cannot obstruct the 100 -year flood and the developer must have a facility that can detain the runoff from their property. Scott asked if this facility must be able to handle water for the entire watershed. The staff responded yes for the purposes of flow through but not for detention. Horowitz questioned if the stormwater management regulations are written in terms of cubic feet; is this updated every time another complex is built. She would like to know how it is figured, is the percentage of grassy area, cement, etc., taken into account. Larry Schnittjer of MMS Consultants said that a certain amount of grass is figured, parking, and buildings. Horowitz asked if the 100 -year flood would come now, would the basin be adequate to handle it. Holderness stated that he did not know. He stated he would have to calculate. Klotz stated that with the 100 -year flood to remember that there will be a lot of trash coming downstream and this will plug it up. Scott stated that that can't be helped. Paul Moore, 1004 Tower Court, stated that the water retention problem was there 35 years ago when the area consisted of trees and grassy area. He stated that the Brooklyn Park walkway at times has water almost to the sidewalk. He stated that the Orchard Street culvert is out of its banks and flows into the street. He said that if these apartments are built, he feels the area is not capable of handling the water. A Planning & Zoning c,,anission November 1, 1984 Page 6 Scott said the problem is to know what is presently there and most importantly what is needed so he can understand the problem. Joe Steele, 22 Leemer Court, stated that he lives next door to the property that they're considering. He said he appreciated the way that staff presented the history of the area. He said there needs to be a way that all government bodies coordinate their efforts and explore more fully before a decision is made. He feels that the density has increased enormously in this area in the past ten years. He encouraged staff to look further at the possibility of a park. He stated he feels that zoning is at a high level for the area even though it has been down - zoned. Jakobsen explained that this is a planning and zoning commission and it is not necessarily concerned with parks. She stated that she hasn't seen University Heights offer any money for a park that would benefit the entire community. Scott said that Oakcrest is zoned r44-44, Melrose Lake is zoned R4-12 and the residential areas are zoned RS -5 and RS -8. Jakobsen stated that in the past ten years the vacant land has not developed. She said that Mr. Neuzil originally asked for an RM -44 zoning but this was denied and instead it was zoned RM -12. Scott stated that this item will be on the informal agenda for November 12 and unless a waiver is received by the developer prior to the November 15th meeting, it will be voted on at that time. He stated that he would like to see the stormwater management calculations before then. Jennifer Tyler asked if they would still vote on this issue on November 15th if they haven't heard from DWAWM. Courtney moved that item S-8431, a public discussion of an application submitted by Terence Williams for approval of an amended preliminary and final LSRO for Melrose Lake Apartments located on Woodside Drive ex- tended; 45 -day limitation period: 11/19/84, be deferred. Horowitz seconded the motion. The motion carried 4-0. Scott declared a recess at 9:02 p.m. Scott reconvened the meeting at 9:11 p.m. ZONING ITEMS: 1. Z-8415. Public discussion of the rezoning of certain property south of Benton Street, north of Highway 1 West, and along Harlocke Street extended. Franklin stated that an additional memo had been sent to the Commission which outlines the trips generated from the densities indicated. She referred back to the public hearing set for December 6, 1984, on an amendment to the Comprehensive Plan to change the density designation north of Highway 1 West and south of Harlocke Street. She said that 231 Planning 8 Zoning L..nission November 1, 1984 Page 7 today she had received a letter from Mr. Barker regarding the Cox property and that the letter stated that Cox is receptive to the zoning remaining RM -44. She also received a letter from Mr. Barker regarding Mr. Ruppert's property and the creation of a cul-de-sac at the end of Harlocke. She stated that he would like to see Harlocke rezoned to RS -8 but the remainder of the Ruppert property to remain an RM -44 zone. Mr. Chuck Mullen stated he was representing the Viggo Jensen Company and its position to support the recommendation of the staff which in April was for a zoning of RNC -20. He said this zone would not require an amendment to the Comprehensive Plan, it would not make any current uses non -conforming, and it would not force single-family residential zoning along Harlocke Street. He said that he would concede that there is a traffic problem there but he does not feel that they are any closer to solving the problem now. He stated that his clients will resist any kind of single-family residential zoning on this tract. He also stated that the City does have tools to solve the traffic problem now. Scott asked if his client would support RNC -20, would they support a rezoning of RM -20. Mr. Mullen said yes, he felt they would. Dave Dierks, 905 Weeber Street, said he questioned the access east of Harlocke if it is zoned RS -8, or RM -20 down to Highway 1. His question was where the secondary access would be. He wanted to know if the developer could purchase RS -8 and show an access to Harlocke. Daniel Bray, 948 Weeber Street, stated he thought it was interesting that an RS -8 zoning proposal is considered now as this is what the neighbor- hood originally proposed. He stated that one reason the neighborhood wants a wider strip is that Planning and Zoning does not control the actual use, but they do control the planning. He feels this Commission should be able to control what goes on to the street. He said if they choose to cul-de-sac Harlocke that this will require a variance and he said that he doesn't see a barrier to bringing high density traffic through with this plan. He asked that the Commission consider before they approve anything. William Knabe, 1101 Weeber Circle, stated that he owns property next to the RS -8 buffer zone and that he is opposed to the amendment to the Com- prehensive Plan. He stated that he wants to maintain the buffer zone not only because he owns property next to it, but because there are a lot of problems on Benton hill. He reminded the Commission that they all have to live with what they decide and he would like to see something that doesn't destroy the neighborhood but enhances it. He said he has tried to work with this Commission. Jakobsen asked Mr. Knabe if he had a resolution to his court case. Knabe stated that he does have a settlement. He stated that he took 250 feet on Weeber because he has no desire for Weeber to be a thru-street to Highway 1. Scott asked if this Commission had to do anything formally tonight. 0 Planning 8 Zoning .Trnission November 1, 1984 Page 8 Franklin stated that they could defer this matter to the November 15th formal meeting. Jakobsen moved that item Z-8415, public discussion of the rezoning of certain property south of Benton Street, north of Highway 1 West, and along Harlocke Street extended be deferred. Courtney seconded the motion for deferral. The motion carried unanimously, 4-0. Scott said he hoped for a final vote on December 6, 1984. OTHER BUSINESS: i 1. Discussion of Program Division Statement. Courtney moved that the Program Division Statement be accepted as printed. Jakobsen seconded the motion. Franklin stated that this Commission may want to think about changing their bylaws because it is stated in Article VII under Hearings, Section I Comprehensive Plan (b), that a biannual report will be prepared for the City Council on the status of the plan and the progress of its implementation. Scott said that when the first major review of the Comprehensive Plan was done he did not really know a lot about how the Planning and Zoning Commission worked. He stated that he hoped the next major review fails to a more experienced commission. The motion carried 4-0. 2. Planning and Zoning Commission Information. Franklin reminded the Commission of the CCN meeting on November 6th. She stated that this was a public hearing before the City Council and this Commission may wish to present why its project should be funded. Scott asked when the Charter Review meeting was. Franklin stated that it was November 12. Horowitz stated that she noticed that the Board of Adjustment met on the Hills Bank and that it was a variance before and is now a special exception. Franklin explained the large scale exception procedure. The meeting adjourned by general consensus at 9:47 p.m. Minutes submitted by Jean Johnston. Approved by: Horst Jordan, Secretary I 231 a MINUTES PLANNING L ZONING COMMISSION JANUARY 17, 1985 - 7:30 P.M. SENIOR CITIZEN CENTER CLASSROOM I i MEMBERS PRESENT: Courtney, Horowitz, Jordan, Scott, Blank, Jacobsen, Perry I, j MEMBERS ABSENT: None STAFF PRESENT: Milkman, Boyle, Chandler I RECOMMENDATIONS TO CITY COUNCIL: ; I � i 1. S-8433. Recommend approval of an application submitted by Plum Grove cA res, Inc., of the final subdivision plat for First and Rochester Part 2, subject to a revised agreement regarding lots for which development is deferred. 2. CZ -8501. Recommendation that the Planning and Zoning Commission finds 'iHT—the rezoning of property on the north side of Rapid Creek Road approximately 0.7 miles from Highway 1 from Al to A2 is not inconsistent with the policy outlined in the Johnson County/Iowa City Fringe Area Policy Agreement for Area 4, because of the proposed use of the prop- erty. 3. Z-8405. Recommend approval of a corrective ordinance vacating the northerly platted alley of Block 4, Lyon's First Addition. CALL TO ORDER: Chairperson Scott called the meeting to order at 7:35 p.m. CONSIDERATION OF THE MINUTES OF DECEMBER 6, 1984. Jakobsen moved to approve the minutes of December 6, 1984. The motion was seconded by Horowitz. The motion carried unanimously. Jordan moved to approve the minutes of December 20, 1984. Horowitz asked that page 3, paragraph 3 be amended to read "Ella" instead of "Della." The motion was seconded by Perry. The motion carried unanimously. PUBLIC DISCUSSION OF ANY ITEM NOT INCLUDED ON THE AGENDA: There was no public discussion of any item not on the agenda. PUBLIC HEARING ON THE POLI_CY RECOMMENDATIONS OF THE URBAN ENUKUNM01 AU nus COMMITTEE KS AN ADDENDUM TO THE COMPREHENSIVE PLAN: Public Discussion: Naomi Novick of the League of Women Voters distributed to the Commission and read into the record testimony on the policy recommendations of the Urban Environment Ad Hoc Committee. 0151 Planning R Zoning Commission January 17, 1985 Page 2 Faye Strayer said she thinks the policy recommendations are great and urged their adoption. She added that she was disappointed that more people were not at the meeting to express their support. Blank arrived at 7:39 p.m. ZONING ITEMS: 1. Jakobsen moved to set a public hearing on the amended zoning ordinance on February 7, 1985. Jordan seconded the motion. The motion carried unanimously. 2. Z-8419. Public discussion of an application submitted by Gordon Russell for rezoning of the property at the southern city limits east of Old Highway 218 South from 1-1 to I-2; 45 -day limitation period: 1/21/85. Milkman said that there was no additional information to add at this time. She said the request is to permit sand extraction on the described property. The staff recommendation was to rezone the eastern two-thirds of the property to I-2 and leave the western one-third as I-1. PUBLIC DISCUSSION: Carl Chadek said that he was the representative from the Izaak Walton League and wanted to indicate to the Commission that the Izaak Walton League had no objections to the proposed use but would be more comfortable with a 200 foot buffer that perhaps had trees planted on them which would inhibit erosion. Robert C. Russell said that he was also a representative of the Izaak Walton League and the Wagner Memorial Holding Corporation, owners of the property. He said that he supported Chadek and wanted to say that the League would help Mr. Gordon Russell in securing the trees and would in fact help plant them. He added that the Izaak Walton League wanted to be on record with this offer to plant the trees in an area that is roughly parallel to the Izaak Walton League driveway. Gordon Russell said he would like to extract sand up to 50 feet from the lot line and then plant trees in that area - the 50 feet adjacent to the Izaak Walton League. He added that 200 foot buffers don't make any sense. BOARD DISCUSSION: Jakobsen asked Boyle about the possibility of creating an island of one zone surrounded by another zone. Boyle stated that in principle it could be done. Jakobsen explained that her proposal would create an I-2 zone buffered by an I-1 zone on all sides to protect the interest of the neighbors. Jakobsen suggested a 100 foot I-1 zone as a buffer. Blank stated that the ordinance says that you have to have a 100 foot buffer now between the lot line and the area of extraction. Horowitz inquired if this proposal was brought before the Riverfront Commis- sion. Milkman responded no, it had not been. Horowitz asked if it wasn't ap- propriate to bring it before the Riverfront Commission. Milkman said that it 21 Planning & Zoning Commission January 17, 1985 Page 3 is in the floodplain, but it is not within 100 feet of the river. Scott inquired as to whether or not this Commission could take action, send the item to the Riverfront Commission, and then send it on to the City Council. Milkman said that would be possible. Perry asked the representatives of the Izaak Walton league if there would be a problem with noise in the area. Carl Chadek said that he didn't think so, because their meetings are at night. Scott said if we follow staff's recommendation, extraction will occur in the eastern half of the property up to 100 feet of the east property line, with an I-1 zone of 400 to 600 feet as a buffer to the west. Courtney moved approval of Z-8419 as per the staff recommendation. The motion died for lack of a second. Scott said if the Commission does not vote on this item, it goes to the Council as per the applicant's request. Scott stated that Jakobsen's recommendation was for an island of I-2 surrounded by an I-1 zone. Jakobsen said there would be no I-1 zone on the north side of the property. Jordan said that he thought that constituted spot zoning. Jakobsen said that it gives Mr. Russell a little more area to work from by creating a horseshoe shaped zone. Blank wanted to know what Russell could do with the strip around the edge. Mr. Russell stated that he could build warehouses on it. Russell inquired if he could also build filling stations in the I-1 zone. Scott replied that there are a number of permitted uses in the I-1 zone. Milkman said in response to Horowitz's earlier concerns, that extraction is one of the few uses in a floodplain that doesn't actually fill the floodplain like housing or commercial development. Horowitz said that her concern in this use of the property is how it will affect other property. Jakobsen moved approval of a recommendation to rezone the property to I-2 except for a 200 foot buffer adjacent to the west, south and east property lines which would remain I-1. Perry seconded the motion. DISCUSSION OF MOTION: Jakobsen explained the configuration of the area as proposed. Young Mr. Russell asked what the purpose of the proposal was. Jakobsen said it was proposed that way because we want a buffer,. Mr. Russell said that the Commission was taking the best land for extraction out of the I-2 area. He inquired what it would buffer. Scott said it would give Russell more area to work from while providing a buffer for the neighbors. Mr. Russell inquired as to whether or not he could withdraw his application before the Commission voted. Boyle said that he could do so. Mr. Russell responded that he would therefore withdraw his application. Scott requested that the official minutes show that Mr. Gordon Russell has withdrawn Z-8419, and there will be no vote on the motion. CZ -8501. Public discussion of an application submitted by Barbara J. Yoder or rezoning of property in Johnson County on the north side of Rapid Creek Road approximately .7 miles east of Highway 1 from A-1 to A-2. 931 Planning b Zoning Luimission January 17, 1985 Page 4 Milkman stated that the proposal is in Area 4, an area where residential development according to the Johnson County/Iowa City Fringe Area Policy Agreement should be discouraged. She added that the County Zoning Commission had recommended denial of the rezoning to the Board of Supervisors on Monday, January 14, 1985, because of the effect of increased traffic on an oiled road which is not planned for improvement, because the size of the acreage of the property is such that if the proposal is not successful, it could become 5 residential lots, and because it is inconsistent with the policy of Area 4. PUBLIC DISCUSSION: oarudrd Yoder said that she was confused by the legal and political actions between the City and the County. Yoder said that the City staff memo received by the County Zoning Commission led some of the Commission members to believe that the City was not in favor of the rezoning proposal. Scott explained that the Planning and Zoning Commission recommends to the City Council a finding of whether the proposed rezoning is consistent or inconsis- tent with the Johnson County/Iowa City Fringe Area Policy Agreement. The Council makes its own determination and sends a letter of its findings to the Board of Supervisors. Perry added that he could easily see where the staff memo can be misconstrued as the Commission's recommendation. Scott said that the Commission feels that the Board of Supervisors is not living up to the Johnson County/Iowa City Fringe Area Policy Agreement. Horowitz said that the Commission has already moved publicly to take cor- rective action in this matter. Yoder said the County Attorney's office recommended A-2 for the use of the property as a health resort. She added that the current use is not as a farm. Yoder asserted that the property is perfect for the use proposed. She explained that the County concern that extra traffic would be on the road is unjustified. She said that her intended use would put approximately 125 trips on the road per week as opposed to 145 trips if the house was to remain as a family home using all eight bedrooms. Scott said that the Commission's charge is to determine whether or not the proposed rezoning is consistent with the policy stated for Area 4. Horowitz moved that the Planning and Zoning Commission finds that the proposed rezoning of the property on the north side of Rapid Creek Road approximately 0.7 miles east of Highway 1 from Al of A2, is not inconsistent with the policy for Area 4 as delineated by the Johnson County/Iowa City Fringe Area Policy Agreement because of its proposed use. Jordan seconded the motion. DISCUSSION OF THE MOTION: Perry said the property was not in agricultural use now. He added that he was not sure what uses are permitted in an A-2 zone. The motion carried 6-0-1 (Blank abstained). 01 Planning 8 Zoning Lu mission January 17, 1985 Page 5 Jakobsen inquired what steps could be taken to correct this conflict with the Board of Supervisors. Scott pointed out that there had been an informal suggestion made at the December 20th meeting asking for some clarification of the policy agreement. Horowitz said we need to not only reexamine the process, but we need to reexamine the content or uses of these pieces of property. She added that she was all for a consultation between the City and the County. Scott said that he would carry the Commission's concerns to the City Manager and the Mayor. Scott explained to Ms. Yoder that the Commission's recommendation would be discussed by the City Council at its meetings on January 28th and 29th. SUBDIVISION ITEMS: 1. S-8432. Public discussion of an application submitted by R.A. McKeen for a= in the northeast quadrant of the intersection of Dubuque and Prentiss streets; 45 -day limitation period: waived. Milkman stated that Mr. McKeen had requested deferral of this item. Jordan moved deferral of the application to 6/6/85. Perry seconded the motion. The motion carried unanimously. 2. S-8433. Public discussion of an application submitted by Plum Grove Acres, Inc., for approval of the final subdivision plat for First and Rochester Part 2; 45 -day limitation period: 1/28/85. Milkman explained the changes between the preliminary and final subdivi- sion plats. She stated that a revised agreement concerning a moratorium on building on certain lots had been received. Milkman said that the staff's only concern was with the name of Hickory Trail which, according to City policy, should be changed to Hickory Avenue. The applicant has stated that he cannot legally change the name of the street since it is called Hickory Trail in First and Rochester Part One. PUBLIC DISCUSSION: Horowitz expressed the Commission's sentiments in stating that she did not want a name change to Hickory Avenue. Jordan moved the recommendation of approval of the final subdivision plat for First and Rochester Part 2, except without a name change for Hickory Trail and subject to the agreement re- garding lots for which development is deferred. Blank seconded the motion. The motion carried unanimously. OTHER BUSINESS: 1. Z-8405. Public discussion of an ordinance for the vacation of the ppratted north alley of Block 4, Lyon's First Addition. Milkman explained that this was a corrective ordinance. The land was conveyed in 1973 without distinguishing between the north alley and the south alley of this block. Investigation had shown that the north alley had been conveyed but not vacated. Planning b Zoning L...nission January 17, 1985 Page 6 There was no public discussion. Blank moved approval of the recommenda- tion that the corrective ordinance vacating the northerly platted alley of Block 4, Lyon's First Addition, be approved. Courtney seconded the j motion. The motion carried unanimously. 2. Designation of Planning and Zoning Commission members as representatives to the Riverfront Commission, the Historic Preservation Commission and the Ralston Creek Coordinating Committee. I i i Scott said that as the Chair he would appoint Horowitz to the Riverfront Commission, Perry to the Historical Preservation Commission, and Blank to the Ralston Creek Coordinating Committee. He added that Mr. Courtney I will continue to be the informal appointee to the Chamber of Commerce Environmental Concerns Committee. I 3. Planning and Zoning Commission information. I Scott reported that Courtney, Horowitz, and Scott went to the Tuesday City Council meeting. He said that the City Council seems to be as j -perplexed as we have been in regard to the Harlocke Street problem. He added that they (the City Council) would set a joint meeting with the Planning and Zoning Commission some time after February 1st. Scott said that he would request that all members be in attendance at this meeting. Jakobsen said that she thought that that would be a good time to bring up the Fringe Area Agreement as well. Horowitz said that she would like to express her appreciation and the appreciation of the Commission for the additional information that was being supplied by the staff. Blank moved for adjournment. Jakobsen seconded the motion. The motion carried unanimously. - The meeting adjourned at 8:48 p.m. Horst or an, Secretary Minutes taken by Sam Chandler. 21 MINUTES URBAN ENVIRONMENT AD HOC COMMITTEE JANUARY 22, 1985 - 4:00 P.M. IOWA CITY RECREATION CENTER, ROOM A MEMBERS PRESENT: Jakobsen, Baker, Amert, Vanderwoude, Jordan, Brinton, Koch, Strait MEMBERS ABSENT: Lorenzen, McGuire, Boutelle STAFF PRESENT: Milkman, Chandler, Boyle CALL TO ORDER: Strait called the meeting to order at 4:01 p.m. REVIEW AND APPROVAL OF THE MINUTES OF JANUARY 8, 1985: Baker moved the minutes be accepted, Vanderwoude seconded the motion. The motion passed unanimously. Baker requested that future minutes be condensed. DISCUSSION OF POTENTIAL OOWNZONING OF ENVIRONMENTALLY SENSITIVE AREAS: Milkman called attention to the map display and the five potential areas to be considered for downzoning. She suggested that downzoning does not automatically preserve larger portions of an area, in fact, less land is consumed by using clustering or multi -family structures. Area I Baker noted that the report did not suggest any downzoning, something he thought would be proposed. He added that he was under the impression that staff had proposed RS -8 for Area I (east of Dubuque Street and south of I-80) two years ago. Jordan reminded him that the Council had changed that recommendation. Strait wondered what kind of traffic problems could be created by a proposed PON development. Jakobsen stated that the traffic would be distributed to other roads and that all plans must include provisions for secondary access. Baker suggested that the area should be RS -8 rather than RS -12. Strait supported that viewpoint. Jakobsen pointed out that the Planning and Zoning Commission will look at this problem again because of the court ruling requiring review of changes made to the Comprehensive Plan and Zoning Map by Council. Baker stated that it should be a PON zone. Jakobsen pointed out that there is no zone called PDH -8 as of now. Jordan agreed that PDH -8 would be the proper designation if a mandatory POH zone were included in the Zoning Ordinance. Milkman inquired if the consensus was to downzone Area I to RS -8. Brinton suggested that density should be a prime consideration in these sensitive areas because that is a factor that uses the whole area rather than fragments of it. The general consensus was that Area I should be downzoned to RS -8. Ma MINUTES URBAN ENVIRONMENT AD HOC COMMITTEE JANUARY 22, 1985 PAGE 2 Area II Milkman explained that Area II consisted of land for a cemetery, and that the lowest density zone permitting cemeteries was RM -12. Area III Tis potion of Firt & vision ned and has ahsteeprarea on theswest Rside e of First Avenue. ter Part One di Milkman spointed wo2 out that the east side was already graded and cleared of trees. She recommended PDH -12 for the area. Strait inquired what could be done in POH zones. Milkman explained that it may contain a mixture of housing types, and lot size and setbacks can be varied by negotiation with the Planning and Zoning Commission. Village Green is an example of a POH development. Area IV Milkman stated that Area 4 would be on the City Council agenda next week; it is an area including the Neuzil tract and the Melrose Lake area, and staff has recommended some downzoning. Baker suggested that this is another good area for a POH. Strait inquired how many students lived in this area. Milkman said there was no way to know but one got a general sense that there was substantial pedestrian traffic in the area. She added that downzoning would presumably result in less vehicular traffic. Area V � Milkman explained that zoning of the Harlocke/Weber area was also currently under consideration by the Council. DISCUSSION OF POSSIBLE MEASURES TO REGULATE THE DEVELOPMENT OF STEEP SLOPES: Jakobsen stated that she felt the real concern from her perspective was what sort of recommendation was this Commission going to make to Planning and Zoning. Baker wondered if the Commission was going to address the issue of what was desired in the PDH zone. Milkman responded that the process sort ofsrequirements arif e specifiedN zones , with precise el nguagere needed suppl ed by staff• Strait suggested that, in order to facilitate a decision, staff should sequential suggestions. Baker stated there provide the Commission with some should be some sort of site review checklist. sBaker lope without dcompensation tossie tothe owner Pr Boylhibie stated it probably wapercent if it was s Brinton expressed satisfaction with the staff packet' which included examples of permit applications from other localities. Koch indicated that the Building rades soulIcil would appreciatebits simplicityin reviewing the permit applica- Wag MINUTES �. URBAN ENVIRONMENT AD iOC COMMITTEE JANUARY 22, 1985 PAGE 3 Jakobsen stated that hillsides need to be regulated no matter what area they are in and that such areas would not necessarily constitute districts. She suggested that some city ordinance that addresses the problems of slopes and forests needs to be formulated. Baker said it was necessary to work on site review first. Strait wondered how definitions of these processes would be worded. Brinton stated that this current information from staff would help in that procedure. Jakobsen expressed her concurrence with that sentiment, noting that any language that protects trees needs to be careful and must not prohibit removal of scrub trees. Koch suggested that the Commission should take care of large areas first. Baker stated that individual owners cannot be denied use of their land, thus agreeing that small areas are not as high a priority as large visible areas. Milkman stated that two major documents will be needed, a mandatory POM ordinance and specific performance standards. Baker said that he saw a need for an ordinance that should be simple, reflecting the desire to address site review and performance standards. Koch wondered if Planning and Zoning had examined this issue. Jakobsen told him they had not. Strait inquired about who would be the regulating body for such a proposal. Milkman explained that the type of development would determine who it would be, but that it could be handled administratively and by the Planning and Zoning Commission. She added that before that became a concern the standards needed to be developed and then the question of enforcement would be dealt with. OTHER BUSINESS: There was no other business. ADJOURNMENT: The meeting adjourned by consensus at 5:00 p.m. Minutes taken by Sam Chandler. a32