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HomeMy WebLinkAbout1985-02-26 Council minutesSpecial Informal Council Meeting Discussion of FY86 Capital Improvements Program February 4, 1985 i Informal Council Discussion: February 4, 1985 at 6:35 p.m. in the Council Chambers at the Civic Center. Mayor John McDonald presiding. Council Present: McDonald, Strait, Ambrisco, Baker, Erdahl, Dickson. Absent: Zuber, Staff Present: Berlin, Helling, Karr, Smith, Vitosh, Kimble, Brachtel, Franklin, Schmeiser, Farmer, Schmadeke, Gannon. Tape Recorded: Reel 85-C13, Side 1, 530 -End, Side 2, All, Reel 85-C17, Side 1, All, Side 2, 1-294. I � Councilmembers reviewed the FY86 Capital Improvements Program, I Bradford Drive and First Avenue Signalization In response to Baker, Brachtel explained that the $300 cost per signal includes preventive maintenance repairs and lamp replacement. Burlington Street Paving Repair No discussion. j Ridge Road and Dubuque Street Intersection Council agreed to put this on the pending list and review alternatives for the intersection next year. I iBenton Street and Mormon Trek Boulevard Signalization Berlin stated this project will be scheduled depending on growth and develop- ment of the area. Kirkwood Avenue and Dodge Street Signalization Brachtel reviewed signalization needs in the area and stated that residential and community growth will increase traffic in the area. Council agreed to put this on the pending list, receive input from neighbors, and review alternatives. Strait requested accident statistics for the area. Scott Boulevard Paving McDonald said this project should be done in conjunction with the county's plans for local road. In response to Baker, Schmadeke said land owners on Scott Boulevard have agreed to give right-of-way to the City. yington Road and Melrose Avenue Intersection The City and University have agreed to share the cost of the project. The University will pay $18,500. i Melrose Avenue Paving In response to Baker, McDonald explained that plans to extend four lanes to Burlington Street have been on file for a number of years. Erdahl noted there is traffic congestion in University Heights. Berlin said there are problems with the railroad bridge. Rohret Road Paving Improvement Vitosh recommended a portion of the project be funded by special assessment. Council agreed to keep the Rohret Road Paving Improvement Project in the CIP. Alley Paving - FY86 Baker inquired about the alley located between Dodge Street and Johnson Street, south of Bowery Street. Farmer said the City owns 180 feet of the right-of-way and the rest is owned by property owners. Berlin said the alley may not be paved if ownership and assessments are not resolved. Berlin also explained alley paving projects are all done with 100% assessments. Vitosh noted that East Davenport petition would be added to the list of alley paving projects. Dubuaue Road Improvements Franklin said area neighbors are favorable to the project. Berlin said staff will review cost estimates of the project. Council said sidewalks should be included in the project and this should be discussed when the Council discussed the whole area. Council received input from Charlie Ruppert regarding sidewalks and street conditions. Strait said all neighbors should be contacted when the area is scheduled for discussion. Dubuque Street - Iowa Avenue to Park Road Farmer reviewed Dubuque Street widening options and said Dubuque Street needs to be widened to a minimum 45 feet to be eligible for FAUS funding. Baker suggested extra trees be planted to accelerate replacement of trees that need to be cut down. Berlin said arrangements could be made to plant trees on private property. Staff will contact property owners and review alternatives for the area. Farmer explained construction will take one summer to complete and is scheduled for completion in the fall of 1986. Extra Width Paving - Foster Road No discussion. Taft Speedway Paving Improvements Schmadeke said current residents have requested the project and a sanitary sewer is currently being installed. Dodge Street - Dubuque Road to Governor Schmadeke said this project will necessitate the removal of the Hilltop Bar but will not affect Home Town Dairy. To be eligible for FAUS funding, Dodge Street will need to be widening to 49 feet. Schmadeke explained that there 3 have been traffic problems at Prairie du Chien intersection and on Governor. Council agreed to leave this in the CIP and directed staff to explore alternatives. Railroad Crossing at First Avenue McDonald inquired about receiving funds from the railroad for the railroad crossing improvements. Farmer said the railroad was recently purchased by rIowa esponseltoyStrait, Farmerand the said irubberizedis kcrossingsshaveance from worked well. In Railroad Crossing - Dubuque Street and Clinton Street Farmer explained the railroad is willing to fund 50% of the project if it is constructed this year. Berlin stated staff will review funding and make recommendations to the Council. Extra Width Paving - First Avenue and Sandusky Drive No discussion. Burlington Street Bridge Reconstruction Schmadeke explained repairs will be done on the south span. The state is responsible for any repairs to the north span. Construction will begin August 1985. $65,000 federal funding will be used for the bridge reconstruc- tion. In response to Dickson, Farmer said the Iowa Avenue bridge construction is haltcompetedeby August weather but the Councilp requested stillect is on oinvesteiule a to cold nd should be investigate deactivating the light during bridge reconstruction. Dodge Street Bridge Deck Repair No discussion. Benton Street Bridge Widening Project In response to Dickson, Berlin said Benton Street bridge will be a four lane bridge and Mumm's Bar will need to be removed. Construction will begin August 1986. Burlington Street Bridge at Ralston Creek No discussion. Woolf Avenue Bridge On Repair No discussion. Burlington Street Footbridge Councilmembers noted the footbridge is needed to ensure safety to pedestri- ans. 4 Gilbert Street Bridge Deck Repair I No discussion. New Bridge Connecting Governor Street and Keokuk Street Berlin said the neighborhood will have traffic problems in the future. j Councilmembers decided to delete this project from the CIP. i Creekside Sidewalks Neighborhood Strategy Area This project will be funded by CDBG monies. 1 ' Mercer Park Sidewalk No discussion. Willow Creek Park Sidewalk Council decided to delay the Willow Creek Park Sidewalk Project one year in order to notify the private property owners. Farmer said this will be included in this year, sidewalk assessment program. North Dubuque Street Sidewalk Improvement Project McDonald stated the City should pursue funding from the University for this project. Sidewalk Construction - FY86 i Farmer said other areas are also being considered for installation of sidewalks and residents are being contacted. Staff will report back to Council. CBD - Clinton Street The sidewalk on University of Iowa property will not be replaced and only broken areas of the sidewalk on the east side of Clinton Street will be replaced. Farmer explained the project will begin spring 1985 and take two months for completion. Berlin commented that it will mess up the bed races. Parcel 65-2a (Blackhawk Minipark Rehabilitation) The sale of Parcel 65-2b will determine how the park is developed and accessed. Cost projections for this property is based on square foot cost of previous work done in the plaza. Kimble said the repair and upgrade of Parcel 65-2a will be funded from the sale proceeds of Parcel 64-1b ($138,000) and Parcel 65-2b ($10,000-$12,000). Ralston Creek Channel Improvements - Creekside Area Vitosh explained CDBG monies will be used for the Ralston Creek channel improvements. A Ralston Creek Prooertv Acouisition and Clearance Vitosh said land acquisition and appraisals will cost an estimated $27,270 and the remainder of the budgeted amount will be spent for demolition and relocation costs. Pool Facility McDonald explained that a School Board -University -City joint committee is studying a shared pool facility. In response to Ambrisco, Cassady said the leaking problem has been repaired. Ambrisco requested staff to give a cost estimate of the loss of 50,000 gallons of water per day at the pool. Scott Park Erdahl said Scott Park should not be in the CIP and should be considered in the park land dedication fund. Council decided to delete Scott Park from the CIP. Mercer Park Diamond 14 Light Riddle requested the City fund the Mercer Park diamond 04 lights for FY86 to allow replacement of the lights in spring of 1985. Bus Fleet Expansion/Replacement i Berlin said he has contacted representative Cooper Evans' office about transit funding. Animal Control Facility Baker requested information about yearly maintenance costs of the existing facilities. Civic Center Expansion Council will be presented with four to five alternatives next month for the Civic Center expansion. Berlin stated plans will consider both the short and long range space needs. Airport Master Plan Improvements I In response to Baker, Vitosh said staff is reviewing revenue producing sources at the airport and will make recommendations to Council. Aircraft Parking Vitosh explained aircraft parking ramp will be funded out of property taxes or the airport's capital improvements reserves. Benton Street Culvert Replacement Berlin said water has created serious problems in the area. i 11 North Corridor Sewer Baker requested sewer extensions tap on fees and the previous legal opinion be discussed by Council. Existing Wastewater Treatment Plant Upgrade Berlin stated the Wastewater Treatment Committee information and a report from Metcalf 8 Eddy will be presented to the Council. f Orchard Street and Douglas Street Storm Sewer No discussion. I i i Spruce Street Storm Sewer No discussion. Landfill Leachate Control Berlin stated plans are near completion. Schmadeke said the City spent $20,000 last year to treat leachate at the Wastewater Treatment Plant. CIP Pending List No discussion. Council's Schedule McDonald stated the following items are scheduled for discussion: gas and electric franchises, February 11, 1985; Wastewater facilities study report, February 19, 1985. Council Budoet Council discussed Mayor's and Council salary increases. McDonald noted that current salary for the Mayor is $6,000 and $5,000 for each Councilmember. Council agreed to raise Council's salaries by 15% ($750) and the Mayor's salary by 20% ($1200) and continue the current policy to review salary increases every two years. Miscellaneous Ambrisco agreed to Mintle's human services funding recommendations and said the Assistant Finance Director position should be included in the budget. Berlin said the Assistant Finance Director will enable the City to work on City incomes and the insurance program. Both matters will be discussed at tomorrow night's informal session. Meeting adjourned at 8:40 p.m. I Informal Council Discussion February 5, 1985 Informal Council Discussion: February 5, 1985, 6:40 p.m. in the Council Chambers at the Civic Center. Mayor John McDonald presiding. Council Present: McDonald, Zuber, Strait, Baker, Dickson (6:45 p.m.). Absent: Erdahl, Ambrisco. I Staff Present: Berlin, Helling, Karr, Smith, Vitosh, Kimble, Mintle. Ta a Recorded: Reel 85-C14, Side 2, 407 -End; 85-C18, Side 1, All, Side 2, ! 11-24 Human Services Funding - Final Recommendations and Decisions Reel 85-C14, Side 2 Councilmembers reviewed the City/County representatives committees recommen- dation for FY86 human services funding. Baker inquired about human services directors' salaries. Mintle explained all salaries were within the guidelines, and United Way is not able to fund any salary adjustments this year. The human service funding committee reviewed Domestic Violence Program salaries and recommended that DVP not divide salaries among more than one coordinator. Councilmembers agreed to fund human service agencies as recommended for the agencies currently receiving City monies.. Councilmembers discussed the Red Cross and MECCA new funding requests. Baker noted that the Council has a policy to not fund any new agencies. Council rejected the Red Cross and MECCA funding request. Berlin stated that the President's budget has recommended that revenue sharing be eliminated effective federal FY1986. CIP Reel 85-C18, Side 1 Vitosh will write a summary of the CIP changes and send them to Council prior to the public hearing. FY86 Budget Reel 85-C18, Side 1 Vitosh reviewed changes in the proposed budget. The budget will need to be increased $137,000 for AFSCME and other wage settlements. McDonald inquired about the ending fund balance for the i carryover period. Vitosh explained the City wants to keep the fund balance at $700,000 and funds have not been available to increase that balance. The budget will need to be increased $5,700 for increase in Council salaries. $22,000 will need to be transferred out of the general fund for Mercer Diamond H4 lights. 2 Full-time City Attorney position necessitates budgeting an additional $9,195 to bring total salary and fringe benefit costs up to $56,195. Berlin stated additional funds will be needed for the current year for that position. Council discussed the Community Theatre ($15,800) and Art Council's ($2,897.49) budget requests. Berlin stated the Recreation Division is working with Community Theatres to increase in-kind services from the City and the City may be able to assist the Arts Council with in-kind services. Council rejected the Community Theatre's and Art Council's budget requests. Vitosh recommended budgeting for changes to the Senior Center sign to include Johnson County. The sign change would cost $1,850 and Johnson County will pay 20% of those costs. Dickson suggested McDonald contact the Johnson County Board of Supervisors and request that the County pay 50% of the cost. Berlin stated the sign change costs will be included in the budget. Vitosh said minor errors were corrected in the budget, including removing a $125 transit slide projector expanded service level request that was not approved and recomputing Library and Senior Center county contracts. Berlin reported that HUD has granted Iowa City $732,000 block grant money. Vitosh explained the transit budget will not be reduced to reflect the proposed federal operating assistance cuts until the budget cuts materialize. Expanded Service Levels Reel 85-C18, Sides 1 8 2 Council reviewed expanded service level requests. McDonald reported that the Johnson County Board of Supervisors would provide 20% of the cost for the requested additional Senior Center staffperson. Councilmembers decided not to fund the Senior Center staffing request. Councilmembers agreed to fund the following expanded service level requests: Assistant Finance Director Fire Department Administrative Clerk/Typist Electronic arson detector Hi -rise harness packs Four filing cabinets Transit television (in lieu of video recorder) Broadband Telecommunications cable interns The Rec Center part-time position was approved with the understanding that the position be funded through additional revenues and no property tax money be used. Vitosh noted a current vacancy, Sr. Account Clerk, in the Treasury Division and requested the position be upgraded to Accountant. Council concurred. Berlin stated staff will discuss with Council in July or August the overall budget, salary plans, and future projections. H kl Council Time Helling noted a 2/1/85 memo re Playback System for Government Access Channel 29 and stated a "Director" for the channel will be ordered. There was no discussion. Dickson inquired about transit services on Scott Boulevard/Sunrise Village. Berlin said there will not be an expansion of transit services anywhere in Iowa City until the City gets a source of revenue to pay for it. He also noted Sunrise Village was not in the City limits. Berlin explained that the Planning Division is going to do a major study of the transit route systems in Iowa City. Dickson suggested the University or JCCOG could share in cost of bus service. Meeting adjourned at 8:05 p.m. OFFICIAL COUNCIL ACTIONS - 2/12/85 The cost of publishing the following proceedings & claims is E Cumulative cost for this ca en ar year for said publication is E . Iowa City Council, reg. mtg., 2/12/85, 7:40 P.M. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Dickson, Erdahl, McDonald, Strait, Zuber. Absent: None. Mayor McDonald and Historic Preserva- tion Commissioner Howard Jones presented the 1984 Historic Preservation Awards for sensitive restoration of the following structures: to the Chicago, Rock Island & Pacific Railroad Depot for overall significant preservation achievement, Ralph Neuzil and Dale Sanderson accepting the award; to Rocky Rococo Pizza for sympathetic design of a replacement storefront in a commercial building, Richard Kruse accepting the award; to the Goodner Home for successful rehabilitation of the front porch, Steve Schneberger accepting the award; to the University of Iowa for successful rehabilitation of the balustrade of the West Terrace of Old Capitol, Margaret Keyes accepting the award. Mayor McDonald proclaimed February 1985 as Black History Month; February 17-23, 1985, as Big Brothers/Big Sisters Volunteer Appreciation Week; and February 17-23, 1985, as Engineer's Week. Moved by Strait, seconded by Erdahl, that the following items and recommenda- tions in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Official Council Actions of the special meeting of 1/22/85 and the regular meeting of 1/29/85, as published, subject to correction, and as recommended by the City Clerk. Minutes of Boards and Commissions: Mayor's Youth Employment Program -1/30/85; Committee on Community Needs - 1/15/85; Human Rights Comm. -11/26/84; Library Board of Trustees -1/24/85; P&Z Comm. - 11/1/84, 1/17/85; Urban Environment Ad Hoc Comm. -1/22/85. Permit Motions and Resolutions: Approving Class C Beer Permit and Sunday Sales for Pester Marketing Official Actions February 12, 1985 Page 2 i Company #59, 302 South Dubuque Street. Approving Class C Liquor License for Tycoon I.C., 223 East Washington. Approving Class C Liquor License and Sunday Sales for Amelia Earhart Deli, 223 East Washington. Approving Class C Beer Permit and Sunday Sales for Ye I Old Keg Shoppe, 1910 South Gilbert Street. RES. 85-27, Bk. 85, p. 58, ISSUING CIGARETTE PERMITS. RES. 85-28, Bk. 85, p. 59, ISSUING DANCING PERMITS. Setting public hearings: To set a public hearing for 2/26/85, to consider an ordinance amending Chapter 8 of the Code of Ordinances, building and building regulations, by creating Article VII, Electricity, by adopting the 1984 National Electrical Code with amendments thereto; and deleting chapter 11 of the Code of Ordinances. RES. 85-29, Bk. 85, p.60, TO SET A PUBLIC HEARING ON 2/26/85, ON THE OPERATING BUDGET ESTIMATE FOR THE FISCAL YEAR JULY 1, 1985, THROUGH JUNE 30, 1986, THE PROPOSED USE OF FEDERAL REVENUE SHARING MONIES FOR THE FISCAL YEAR JULY 1, 1985, THROUGH JUNE 30, 1986, AND THE PROPOSED FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM FOR FISCAL YEARS 1986-1990. Resolutions: RES. 85-30, Bk. 85, pp. 61-62, AUTHORIZING THE MAYOR TO SIGN A RIGHT-OF-WAY ASSURANCE STATE- MENT FOR FEDERAL AID PROJECTS. RES. 85-31, Bk. 85, p. 63, ACCEPTING THE WORK FOR THE CAPITOL STREET RAMP IMPROVEMENT PROJECT. RES. 85-32, Bk. 85, p. 64, ACCEPTING THE WORK FOR THE FY85 BRIDGE PAINTING PROGRAM. RES. 85-33, Bk. 85, p. 65, ACCEPTING THE WORK FOR A PORTION OF THE PAVING IMPROVEMENTS FOR FIRST AND ROCHESTER ADDITION, PART TWO, to Iowa City, Iowa. RES. 85-34, Bk. 85, p. 66, ACCEPTING THE WORK FOR A PORTION OF THE SANITARY AND STORM SEWER IMPROVE- MENTS FOR FIRST AND ROCHESTER ADDI- TION, PART TWO, to Iowa City, Iowa. Correspondence: John Hayek representing Terence and Glenys Williams regarding the proposed rezoning of the Melrose Lake area. Official Actions February 12, 1985 Page 3 Jeffrey and Audrey Knox regarding the proposed rezoning of the Melrose Lake area. Veteran's Administration Medical Center expressing support of the Mayor's Youth Employment Program. Chamber of Commerce regarding the Iowa -Illinois gas and electric franchise. Applications for Use of Streets and Public Grounds: Johnson County/Iowa City National Organization for Women to picket in front of the Emma Goldman Clinic on 2/16 and 2/23/85 between the hours of 9:00 A.M. and 5:00 P.M. Councilmember Baker questioned if i the establishments requesting dancing permits on the Consent Calendar comply with new regulations. The City Clerk stated both comply. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried and repeated I the public hearings as set. Moved by Dickson, seconded by Ambrisco, to defer until after the meeting with Planning and Zoning consideration of an ordinance to rezone property south and east of University Heights, west of Woodside Drive extended, and north of Marietta Avenue extended easterly to the CRI&P railroad tracks from RM -12 to RS -8 and from RM -44 to RS -8. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by Zuber, seconded by Strait, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the first and second considera- tion and vote be waived and the ordinance rezoning the 1500 block east side of Gilbert Street be voted upon for final passage at this time. Ayes: Zuber, Ambrisco, Dickson, McDonald, Strait. Nays: Baker, Erdahl. The Mayor declared the motion defeated. Moved by Zuber, seconded by Baker, that the ORDINANCE TO REZONE PROPERTY IN THE 1500 BLOCK ON THE EAST SIDE OF SOUTH GILBERT STREET FROM CI -1 TO CC -2, be given first vote for passage. Official Actions February 12, 1985 Page 4 Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Erdahl, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be j suspended, the first and second considera- tion and vote be waived and that ORD. 85-3224, Bk. 25, pp. 22-23, TO VACATE THE NORTH ALLEY OF BLOCK 4, LYON'S FIRST ADDITION, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Erdahl, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Council - members present. The Mayor declared the ordinance adopted. The Mayor announced the following vacancies: Housing Comm. - two vacancies for three-year terms ending 5/1/88; Planning & Zoning Comm. - two vacancies for five-year terms ending 5/1/90. These appointments will be made at the 4/9/85 meeting of the City Council. Ambrisco asked if there is a limit to the number of terms a person could serve on the Planning and Zoning Commission. McDonald stated that the informal policy for all Boards and Commissions has been not to have a person serve more than a term and a half unless there were extenuating circum- stances. Councilmember Dickson noted the mayoral portraits displayed in the Council Chambers. Erdahl requested staff explore historical murals or other ways to honor past women mayors of Iowa City, on parcel 64-1a. Baker noted the recent announce- ment by Councilmember Erdahl not to seek re-election. Baker questioned if the City Manager had approached Iowa -Illinois Gas & Electric re a possible 25 year franchise to enable the City to continue receiving a discount on certain street lighting expenses. The City Mgr. reported that the company had no objection to the 25 years with re -openers at 10 and 20 years by either party. Strait noted a call ques- Official Actions February 12, 1985 Page 5 tioning the necessity of a franchise, and reported that the City Atty. had explained it was not mandatory but noted problems in other communities with rate setting. The City Manager thanked the Parks and Recreation crew for the nice job hanging the mayoral portraits and repainting the j Council Chambers. He also noted the addition to the agenda for approval of tentative agreement with the firefighters. Moved by Strait, seconded by Ambrisco, to approve a tentative agreement with the Iowa City Association of Professional Firefighters, Local 610, for the FY86 Collective Bargaining Agreement. The Mayor declared the motion carried, 7/0, all Councilmembers present. The recommendations of the Committee on Community Needs noted as follows: (1) CCN recommends that the City Council contact legislators to assure that Federal programs, including the Community Develop- ment Block Grant (COBB) program, will not be cut. A memo from Mickey Lauria, CCN Chairperson, regarding the Administra- tion's proposed Federal program cuts is included in the Council packet. (2) CCN recommends to the Council that $60,000 in 1984 Community Development Block Grant (CDBG) funds allocated to Congregate Housing be reverted to CCN. (3) CCN recommends to Council that $50,000 of the 1984 Community Development Block Grant (CDBG) funds be allocated to MECCA, with the remaining $10,000 going to the Contingency fund, keeping in mind the Ralston Creek clean-up project. Regarding items (2) and (3), the Conmittee is concerned about the lack of progress in the Congregate Housing project and the Congregate Housing funding being held up which could be used for other worthwhile projects. Rachel Dennis appeared and urged Council to continue support of Congregate Housing. Moved by Zuber, seconded by Ambrisco, to adopt RES. 85-35, Bk. 85, pp. 67-73, I AUTHORIZING THE EXECUTION OF A MEMORANDUM OF AGREEMENT WITH SOUTHGATE DEVELOPMENT COMPANY, INC. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolu- tion adopted. Official Actions February 12, 1985 Page 6 Moved by Ambrisco, seconded by Dickson, to adopt RES. 85-36, Bk. 85, pp. j 74-79, FIXING A DATE FOR HEARING ON PROPOSED INDUSTRIAL DEVELOPMENT REVENUE I BONDS (SOUTHGATE DEVELOPMENT COMPANY, INC. i PROJECT), for 3/12/85. Affirmative roll call vote unanimous, 7/0, all Council - members present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Zuber, to adopt RES. 85-37, Bk. 85, pp, 80-82, j AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH THE UNIVERSITY OF IOWA, for the intersection and storm sewer improvements at Byington Road and Melrose Avenue. University share $18,500 plus ROW and City share $23,500. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Ambrisco, to adopt RES. 85-38, Bk. 85, pp, 83-87, APPROVING A 28E AGREEMENT FOR THE DELIVERY OF PLANNING SERVICES BY THE JOHNSON COUNTY COUNCIL OF GOVERNMENTS. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor ideclared the resolution adopted. Moved by Zuber, seconded by Ambrisco, to adopt RES. 85-39, Bk. 85, p. 88, ESTABLISHING FEES FOR MANUFACTURED HOUSING PARK LICENSES WITHIN IOWA CITY, IOWA. The City Clerk and the City Manager noted additional requirements of the 1982 ordinance governing housing parks. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Dickson, to defer consideration of a resolution authorizing and directing Auditor of Johnson County, Iowa, to place before the qualified electors at the general election of November 5, 1985, the question of amending the City Charter to provide for nomination and election of District Councilmembers solely by the voters of their respective districts. The Mayor stated the Charter Review Commission did not recommend the question and that City Legal staff has given the opinion C that the question is not in proper form. Official Actions February 12, 1985 Page 7 The Mayor declared the motion to defer carried unanimously, 7/0, all Council - members present. Moved by Strait, seconded by Zuber, to adopt RES. 85-40, Bk. 85, p. 89, APPROVING AMENDMENT TO ARTICLE IV, SECTION 1 OF THE BYLAWS OF THE BROADBAND TELECOMMUNICATIONS COMMISSION. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolu- tion adopted. Moved by Zuber, seconded by Dickson, to adopt RES. 85-41, Bk. 85, p. 90, RECLASSIFYING A FULL-TIME POSITION IN THE TREASURY DIVISION, Sr. Accountant Clerk to Accountant. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolu- tion adopted. Moved by Strait, seconded by Dickson, to adopt RES. 85-42, Bk. 85, p. 91, AMENDING THE NUMBER OF AUTHORIZED POSI- TIONS IN THE LEGAL DEPARTMENT BY ADDING ONE FULL-TIME CITY ATTORNEY POSITION. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Ambrisco, to adjourn 8;25 p.m. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. A more complete description of Council activities is on file in We pffice the City Clerk. s/JOHNeLERK LD, MAYOR s/MAR{IIAN K. KARR, CITY 1 ka_lLa") +e. reCAJ Submitted for publication 2/22/85 COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES FEBRUARY 12, 1985 Iowa City Council, reg. mtg., 2/12/85, 7:40 P.M. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Dickson, Erdahl, McDonald, Strait, Zuber. Absent: None. Staffinembers present: Berlin, Helling, Jansen, Karr, Moen, Milkman. Council minutes tape recorded on Tape 85-C16, Side 1, 35 -End and Side 2, 1-32. Mayor McDonald and Historic Preservation Commissioner Howard Jones presented the 1984 Historic Preservation Awards for sensitive restoration of the following structures: to the Chicago, Rock Island & Pacific Railroad Depot for overall significant preservation achievement, Ralph Neuzil and Dale Sanderson accepting the award; to Rocky Rococo Pizza for sympathetic design of a replacement storefront in a commercial building, Richard Kruse accepting the award; to the Goodner Home for successful rehabilitation of the front porch, Steve Schneberger accepting the award; to the University of Iowa for successful rehabilitation of the balustrade of the West Terrace of Old Capitol, Margaret Keyes accepting the award. Mayor McDonald proclaimed February 1985 as Black History Month; February 17-23, 1985, as Big Brothers/Big Sisters Volunteer Appreciation Week; and February 17-23, 1985, as Engineer's Week. Moved by Strait, seconded by Erdahl, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Official Council Actions of the special meeting of 1/22/85 and the regular meeting of 1/29/85, as published, subject to correction, and as recommended by the City Clerk. Minutes of Boards and Commissions: Mayor's Youth Employment Program - 1/30/85; Committee on Community Needs - 1/15/85; Human Rights Comm. -11/26/84; Library Board of Trustees - 1/24/85; P&Z Comm. - 11/1/84, 1/17/85; Urban Environment Ad Hoc Comm. - 1/22/85. Permit Motions and Resolutions: Approving Class C Beer Permit and Sunday Sales for Pester Marketing Company dba Pester Marketing Company f59, 302 South Dubuque Street. Approving Class C Liquor License for Ambrose-Lovetinsky Inc, dba Tycoon I.C., 223 East Washington. Approving Class C Liquor License and Sunday Sales for Amelia Corporation dba Amelia Earhart Deli, 223 East Washington. Approving Class C Beer Permit and Sunday Sales for Gilbert Street Corporation dba Ye Old Keg Shoppe, 1910 South Gilbert Street. RES. 85-27, Bk. 85, p. 58, ISSUING CIGARETTE PERMITS. RES. 85-28, Bk. 85, p. 59, ISSUING DANCING PERMITS. Setting public hearings: To set a public hearing for 2/26/85, to consider an ordinance amending Chapter 8 of the Code of Ordinances, building and building regulations, by creating Article VII, Electricity, by adopting the 1984 National Electrical Code with amendments thereto; and deleting chapter 11 of the Code of Ordinances. RES. 85-29, Bk. 85, p.60, TO SET A PUBLIC HEARING ON 2/26/85, ON THE OPERATING BUDGET ESTIMATE FOR THE FISCAL YEAR JULY 1, 1985, THROUGH JULIE 30 1986, THE PROPOSED USE OF FEDERAL REVENUE SHARING MONIES FOR THE FISCAL YEAR JULY 1, 1985, THROUGH JULIE 30, 1986, AND THE PROPOSED FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM FOR FISCAL YEARS 1986-1990. Council Activities February 12, 1985 Page 2 Resolutions: RES. 85-30, Bk. 85, pp. 61-62, AUTHORIZING THE MAYOR TO SIGN A RIGHT-OF-WAY ASSURANCE STATEMENT FOR FEDERAL AID PROJECTS. RES. 85-31, Bk. 85, p. 63, ACCEPTING THE WORK FOR THE CAPITOL STREET RAMP IMPROVEMENT PROJECT. RES. 85-32, Bk. 85, p. 64, ACCEPTING THE WORK FOR THE FY85 BRIDGE PAINTING PROGRAM. RES. 85-33, Bk. 85, p. 65, ACCEPTING THE WORK FOR A PORTION OF THE PAYING IMPROVEMENTS FOR FIRST AND ROCHESTER ADDITION, PART TWO, to Iowa City, Iowa. RES. 85-34, Bk. 85, p. 66, ACCEPTING THE WORK FOR A PORTION OF THE SANITARY AND STORM SEWER IMPROVE- MENTS FOR FIRST AND ROCHESTER ADDITION, PART TWO, to Iowa City, Iowa. Correspondence: John Hayek representing Terence and Glenys Williams regarding the proposed rezoning of the Melrose Lake area. Jeffrey and Audrey Knox regarding the proposed rezoning of the Melrose Lake area. Veteran's Administration Medical Center expressing support of the Mayor's Youth Employment Program. Chamber of Commerce regarding the Iowa -Illinois gas and electric franchise. Applications for Use of Streets and Public Grounds: Johnson County/Iowa City National Organization for Women to picket in front of the Emma Goldman Clinic on 2/16 and 2/23/85 between the hours of 9:00 A.M. and 5:00 P.M. Councilmember Baker questioned if the establishments requesting dancing permits on the Consent Calendar comply with new regulations. The r City Clerk stated both comply. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried and repeated the public hearings as set. Moved by Dickson, seconded by Ambrisco, to defer until after the meeting with Planning and Zoning consideration of an ordinance to rezone property south and east of University Heights, west of Woodside Drive extended, and north of Marietta Avenue extended easterly to the CRI&P railroad tracks from RM -12 to RS -8 and from RM -44 to RS -8. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by Zuber, seconded by Strait, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the first and second consideration and vote be waived and the ordinance rezoning the 1500 block east side of Gilbert Street be voted upon for final passage at this time. Ayes: Zuber, Ambrisco, Dickson, McDonald, Strait. Nays: Baker, Erdahl. The Mayor declared the motion defeated. Moved by Zuber, seconded by BakeSIDE OFthat SOUTH the GILBERTN STREET REZONE FROM CI 1 TOPROPERTY IN THE CC -2, be 5givenBLOCK EAST first vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Erdahl, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the assed ed, the first and secondeconsis andvote be (waived andse that ORD. 85-3224, Bk. 25, pp. 22-23, on forTfinalApassagel'atHthisEtime.BLAffirmative'rollRSallvoteADDITION unanimous, Council Activities February 12, 1985 Page 3 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Erdahl, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. The Mayor announced the following vacancies: Housing Comm. - two vacancies for three-year terms ending 5/1/88; Planning & Zoning Conm. - two vacancies for five-year terms ending 5/1/90. These appointments will be made at the 4/9/85 meeting of the City Council. Ambrisco asked if there is a limit to the number of terms a person could serve on the Planning and Zoning Commission. McDonald stated that the informal policy for all Boards and Commissions has been not to have a person serve more than a term and a half unless there were extenuating circumstances. Councilmember Dickson noted the mayoral portraits displayed in the Council Chambers. Ambrisco announced the arrival of a new granddaughter. Erdahl requested staff explore historical murals or other ways to honor past women mayors of Iowa City, on parcel 64-1a. Baker noted the recent announce- ment by Councilmember Erdahl not to seek re-election. Baker questioned if the City Manager had approached Iowa -Illinois Gas & Electric re a possible 25 year franchise to enable the City to continue receiving a discount on certain street lighting expenses. The City Mgr. reported that the company had no objection to the 25 years with re -openers at 10 and 20 years by either party. Strait noted a call questioning the necessity of a franchise, and reported that the City Atty. had explained it was not mandatory but noted problems in other communities with rate setting. The City Manager thanked the Parks and Recreation crew for the nice job hanging the mayoral portraits and repainting the Council Chambers. He also noted the addition to the agenda for approval of tentative agreement with the firefighters. Moved by Strait, seconded by Ambrisco, to approve a tentative agreement with the Iowa City Association of Professional Firefighters, Local 610, for the FY86 Collective Bargaining Agreement. The Mayor declared the motion carried, 7/0, all Councilmembers present. The recommendations of the Committee on Comnunity Needs noted as follows: (1) CCN recommends that the City Council contact legislators to assure that Federal programs, including the Community Development Block Grant (CDBG) program, will not be cut. A memo from Mickey Lauria, CCN Chairperson, regarding the Administration's proposed Federal program cuts is included in the Council packet. (2) CCN recommends to the Council that $60,000 in 1984 Community Development Block Grant (CDBG) funds allocated to Congregate Housing be reverted to CCN. (3) CCN recommends to Council that $50,000 of the 1984 Community Development Block Grant (CDBG) funds be allocated to MECCA, with the remaining $10,000 going to the Contingency fund, keeping in mind the Ralston Creek clean-up project. Regarding items (2) and (3), the Committee is concerned about the lack of progress in the Congregate Housing project and the Congregate Housing funding being held up which could be used I for other worthwhile projects. Rachel Dennis appeared and urged Council to continue support of Congregate Housing. Moved by Zuber, seconded by Ambrisco, to adopt RES. 85-35, 8k. 85, pp. 67-73, AUTHORIZING THE EXECUTION OF A MEMORANDUM OF AGREEMENT WITH SOUTHGATE DEVELOPMENT COMPANY, INC. Affirmative roil call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Council Activities February 12, 1985 Page 4 Moved by Ambrisco, seconded by Dickson, to adopt RES. 85-36, Bk. 85, pp. 74-79, FIXING A DATE FOR HEARING ON PROPOSED INDUSTRIAL DEVELOPMENT REVENUE BONDS (SOUTHGATE DEVELOPMENT COMPANY, INC. PROJECT), for 3/12/85. Affirma- tive roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Zuber, to adopt RES. 85-37, Bk. 85, pp. 80-82, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREE- MENT WITH THE UNIVERSITY OF IOWA, for the intersection and storm sewer im- provements at Byington Road and Melrose Avenue. University share $18,500 plus ROW and City share $23,500. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Ambrisco, to adopt RES. 85-38, Bk. 85, pp. 83-87, APPROVING A 28E AGREEMENT FOR THE DELIVERY OF PLANNING SERVICES BY THE JOHNSON COUNTY COUNCIL OF GOVERNMENTS. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor requested Planning staff contact the Board of Supervisors re scheduling an Urban Fringe Committee to discuss Urban Fringe Area IV. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Ambrisco, to adopt RES. 85-39, Bk. 85, p. 88, ESTABLISHING FEES FOR MANUFACTURED HOUSING PARK LICENSES WITHIN IOWA CITY, IOWA. The City Clerk and the City Manager noted additional requirements of the 1982 ordinance governing housing parks. Strait questioned the status of new State legislation setting aside manufactured housing parks within the city. The Asst. City Mgr. stated that legislation is currently being drafted. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Dickson, to defer consideration of a resolution authorizing and directing Auditor of Johnson County, Iowa, to place before the qualified electors at the general election of November 5, 1985, the question of amending the City Charter to provide for nomination and election of District Councilmembers solely by the voters of their respective districts. The Mayor stated the Charter Review Connission did not recommend the question and that City Legal staff has given the opinion that the question is not in proper form. The Mayor declared the motion to defer carried unanimously, 7/0, all Councilmembers present. Moved by Strait, seconded by Zuber, to adopt RES. 85-40, Bk. 85, p. 89, APPROVING AMENDMENT TO ARTICLE IV, SECTION 1 OF THE BYLAWS OF THE BROADBAND TELECOMMUNICATIONS COMMISSION. Affirmative roll tail vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Dickson, to adopt RES. 85-41, Bk. 85, p. 90, i RECLASSIFYING A FULL-TIME POSITION IN THE TREASURY DIVISION, Sr. Accountant Clerk to Accountant. Affirmative roll call vote unanimous, 7/0, all Council - members present. The Mayor declared the resolution adopted. Moved by Strait, seconded by Dickson, to adopt RES. 85-42, Bk. 85, p. 91, AMENDING THE NUMBER OF AUTHORIZED POSITIONS IN THE LEGAL DEPARTMENT BY ADDING ONE FULL-TIME CITY ATTORNEY POSITION. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Council Activities February 12, 1985 Page 5 Moved by Dickson, seconded by Ambrisco, to adjourn 8:25 p.m. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. MAYOR JOHN MCDONALD MARIAN K. KARR. C M.CLERK COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES February 26, 1965 Iowa City Council, reg. mtg., 2/26/85, 7:30 P.M. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Baker, Dickson, Erdahl, McDonald, Strait, Zuber. Absent: Ambrisco. Staffinembers present: Berlin, Helling, Jansen, Karr, Franklin, Vitosh, Kimble, Hencin, Farmer. Council minutes tape recorded on Tape 85-C16, Side 2, 32 -End; 85-C24, Side 1, 1-319. The Mayor delivered his State of the City Message. The Mayor proclaimed April 1985 as Fair Housing Month. i The Mayor announced the addition of a Dancing Permit for the Mill Restaurant to the Consent Calendar. Moved by Strait, seconded by Dickson, j that the following items and recommendations in the Consent Calendar be i received, or approved, and/or adopted as amended: Approval of Official Actions of the regular meeting of 2/12/85, as published, subject to correction, as recommended by the City Clerk. i Minutes of Boards and Commissions: Housing Conn. -2/12/85; Housing Appeals Bd.-1/8/85; Airport Comm. -1/10/85; Resources Conserva- tion Comm. -1/14/85; Urban Environment Ad Hoc Comm. -2/5/85; Planning i and Zoning Comm. -2/7/85; Design Review Comm. -1/16/85; Bd. of Adjust- ment -12/12/84, 1/9/85; Bd. of Examiners of Plumbers -12/18/84. Permit Motions: Approving Class C Beer Permit and Sunday Sales for Krause Gentle Oil Corporation dba Kum & Go #104, 1104 South Gilbert Street. Approving Special Class C Beer -Wine License and Sunday Sales for All American Deli, Inc. dba All American Deli, #269 Old Capitol Mall. RES. 85-43, Bk. 85, p. 92, ISSUE DANCING PERMIT. Motions: Approving disbursements in the amount of $1,936,186.60 for the period of 1/1 through 1/31/85, as recommended by the Finance Dir., subject to audit. Authorizing the City Engr. to sign an application for use of highway right-of-way for utilities accommodati- on to Iowa -Illinois Gas & Electric Company for Highways 6 & 218 between Woolf Avenue and First Avenue in Coralville. Resolutions: RES. 85-44, Bk. 85, p. 93, ACCEPTING THE WORK FOR A PORTION OF THE SANITARY SEWER IMPROVEMENTS FOR TY'N CAE SUBDIVISION, PART 3, in Iowa City, Iowa. Setting public hearings: RES. 85-45, Bk. 85, p. 94, TO SET A PUBLIC HEARING ON 3/12/85, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE KIRKWOOD CIRCLE IMPROVEMENTS PROJECT, directing City Clerk to published notice of said hearing and directing City Engineer to place said plans and specifications on file for public inspection. To set a public hearing on 3/12/85, on resolution authorizing conveyance of Elm Grove Park to Johnson County. Correspondence: William L. Meardon regarding the Iowa City Zoning Ordinance, referred to the City Mgr, for reply. Chairperson of the Environmental Concerns Committee of the Chamber of Commerce regarding the proposed sign ordinance. Nesper Sign regarding the proposed sign ordinance, was furnished to Council in packet of 2/15/85, to be officially received and placed on file. Schwab Council Activities February 26, 1985 Page 2 Advertising System, Inc., regarding the proposed sign ordinance. Iowa -Illinois Gas & Electric Company regarding the franchise, was furnished to Council in packet of 2/15/85, to be officially received and placed on file. Ltrs. from Ella M. Neuzil, John W. Hayek, Joe M. Steele regarding the rezoning of the Melrose Lake area. Darrell A. Sather requesting a pedestrian walkway over Highway 6 Bypass, referred to the City Mgr, for reply. Gary Sanders requesting that off-peak hour bus tickets be made available at the Crisis Center, Social Services, and Job Service, City Mgr. will reply after Council discussion. William Gersonde regarding the establishment of a zoo in Iowa City, referred to the Parks & Rec. Comm. for consideration and recommenda- tion. Memo from the Civil Service Commission submitting certified lists of applicants for the following positions: Maintenance Worker II/Water; Maintenance Worker I/Refuse; Parking Cashier/Parking Systems; Associate Planner -Land Use/PPO; Treatment Plant Opera- tor/Water. Applications for Use of Streets and Public Grounds: Paul Soucek to use public sidewalk for making a film on 2/24/85, approved. Marnetta Shetler for the use of sidewalk for a silent prayer vigil for peace on 2/20,27/85 and 3/6/85, approved. Zuber requested cost information re item 2g(8), off peak bus tickets. Staff will furnish background information from previous program and schedule the matter for informal discussion with the Transit Manager present. Strait questioned Council interest in item 2g(9), establishment of a zoo in Iowa City. The Mayor noted the item had been referred to the Parks & Recreation Commission for review and recommendation to Council. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the motion carried and repeated the public hearings as set. Moved by Zuber, seconded by Baker, to. set a public hearing on 3/12/85, on an ordinance to rezone property at the southern city limits east of Old Highway 218 S. and north of the Izaak Walton League Road, from I-1 to I-2. The Mayor declared the motion carried unanimously, 6/0, Ambrisco absent. Moved by Dickson, seconded by Baker, to set a public hearing on 3/12/85, on a resolution to dispose of permanent box culvert easements at Lots 37 and 38 of First and Rochester Part I Subdivision. The Mayor declared the motion carried unanimously, 6/0, Ambrisco absent. Moved by Dickson, seconded by Strait, to set a public hearing on 3/12/85, on a resolution to dispose of a portion of the permanent flowage easement for the Ralston Creek North Branch Detention Basin, located in First and Rochester, Part I. The Mayor declared the motion carried unanimously, 6/0, Ambrisco absent. Moved by Baker, seconded by Dickson, to set a public hearing on 3/12/85, on a resolution to dispose of a portion of the right-of-way adjacent to 624 South Gilbert Street. The Mayor declared the motion carried unanimously, 6/0, Ambrisco absent. Council Activities February 26, 1985 Page 3 Moved by Strait, seconded by Erdahl, to set a public hearing on 3/12/85, on the urban environment policies as recommended by the Planning and Zoning Commission, as an addendum to the 1983 Comprehensive Plan Update. The Mayor declared the motion carried unanimously, 6/0, Ambrisco absent. Moved by Zuber, seconded by Strait, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived and that ORD. 85-3225, Bk. 25, pp. 24-26, REZONE PROPERTY IN THE 1500 BLOCK ON THE SOUTH SIDE OF SOUTH GILBERT STREET FROM CI -1 TO CC -2, be voted on for final passage at this time. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the motion carried. Moved by Zuber, seconded by Strait, that the ordinance unanimous, be 6/0,naAmbriadopsco t d at absent.this ThemeMayorffirmative declared roll lvote the ordinance i adopted. The Mayor noted a letter from the applicant requesting deferral of the Melrose Lake items. Moved by Erdahl, seconded by Dickson, to defer until 2/12/85, items 5h, 5i and 5j, ordinance to rezone property in the South i west Quarter of the Northeast Quarter of the Northwest Quarter of Section 16 in Township 79 north, Range 6 West of the 5th P.M. (aka Neuzil prop- erty), from RM -12 to RS -8; ordinance to rezone property bounded by University Heights to the north, the former CRI&P Railroad to the east, the Lakewood addition to the south and the Southwest Quarter of the Northeast Quarter of the Northwest Quarter of Section 16, in Township 79 North, Range 6 West of the 5th P.M. to the west (aka Williams property/Melrose Lake Apartments) from RM -12 to RS -B; and ordinance to rezone the Lakewood Addition of Iowa City and the abutting property to the east RM -44-201.e Thee eMayor dLakwood eclaron and the ed the motion rmer carried l &P Railroad carriedunanimo sly, 6/0�, Ambrisco absent. Moved by Zuber, seconded by Erdahl, that the ordinance to amend the Sign Regulations of the Zoning Ordinance, be given first vote for passage. Staffinember Franklin distributed corrected copies of the ordinance with the changes requested by Council as a result of informal discussion the previous evening. Council discussed canopy, and awning signs and the amount of signage allowed on the awning face; monument signs in residen- tial zones; advertising on vending machines; temporary window signs and billboards. Council requested the matter of fees for sign permits be scheduled for informal discussion. Moved by Erdahl, seconded by Dickson, to delete the following language from Section 36.62 (a)(1)9.(2) Such signs, when placed in a window, may cover no more than 25% of a window and shall be deducted from the total allowable window signage in any zone." The Mayor declared the motion to delete carried, 5/1, Baker voting "no" and Ambrisco absent. Staff will develop alternatives for regulations and enforcement of temporary window signs for the 3/8 Council packet. Planning and Zoning members will be invited to the 3/11 Council informal meeting for discussion. Affirmative roll call vote to give the ordinance as amended first vote for passage carried unanimously, 6/0, Ambrisco absent. Councilmember Erdahl thanked the Chamber of Commerce Committee and staff for the work done on the ordinance and noted a questionnaire was being sent out and Council would consider the results of the questionnaire at their 3/11 informal. Council Activities February 26, 1985 Page 4 A public hearing was held on an ordinance to consider the proposed amendment to Chapter 8 of the Code of Ordinances, Building and Building Regulations, by creating Article VII, Electricity, by adopting the 1984 National Electrical Code with amendments; and deleting Chapter 11 of the Code of Ordinances. No one appeared. A public hearing was held on the Operating Budget Estimate for the Fiscal Year July 1, 1985, through June 30, 1986, the proposed use of Federal Revenue Sharing Monies for the Fiscal Year July 1, 1985, through June 30, 1986, and the proposed Five -Year Capital Improvements Program for Fiscal Years 1986-1990. No one appeared. A public hearing was held on the proposed sale and conveyance of the parcel of land known as Parcel A-1, located in the Lower Ralston Creek Area of Iowa City, Iowa, for private redevelopment. No one appeared. The City Manager noted a memo from Staffinember Hencin reporting that one bid had been received from James Croker. Councilmembers agreed to proceed with the resolution accepting the offer. Moved by Erdahl, seconded by Strait, to adopt RES. 85-46, Bk. 85, p. 95, ACCEPTING AN OFFER TO PURCHASE A CERTAIN PARCEL OF LAND, KNOWN AS "PARCEL A-1" LOCATED IN THE LOWER RALSTON CREEK AREA OF IOWA CITY, AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR THE SALE OF SAID PARCEL A-1, from James Croker for $13,000. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the Resolution adopted. The Mayor announced one vacancy on the Committee on Community Needs for an unexpired term ending 3/1/86. This appointment will be made at the 4/9/85 meeting of the City Council. Moved by Erdahl, seconded by Baker, to appoint Connie Champion, 430 S. Summit and Barbara Wagner, 1025 Woodlawn, to the Historic Preservation Comm. for three-year terms ending 3/29/88. The Mayor declared the motion carried unanimously, 6/0, Ambrisco absent. Moved by Erdahl, seconded by Dickson, to reappoint Flo Beth Ehninger, 10 Oak Ridge Avenue and appoint William E. Twaler, 1906 Calvin Avenue, to the Broadband Telecommunications Comm. for three year terms ending 3/13/88. The Mayor declared the motion carried, 6/0, Ambrisco absent. Moved by Erdahl, seconded by Dickson, to appoint Gary Goodwin, 412 Bjaysville 63 and Kathleen Uehling, 713 Oakcrest q5, to the Resources Conservation Conn. for three year terms ending 1/1/88. The Mayor declared the motion carried unanimously, 5/0, Ambrisco absent, Strait abstaining. Moved by Zuber, seconded by Baker, to defer appointments to the Johnson County/Iowa City Airport Zoning Board of Adjustment. The Mayor declared the motion carried unanimously, 6/0, Ambrisco absent. The matter l will be scheduled for brief informal discussion on 3/5. Councilmember Baker acknowledged the "March into Safety" event scheduled Saturday, 3/2, from 10:00 A.M. to 3:00 P.M. at the Old Capitol Center. The event is sponsored by Hawkeye Food Systems, Iowa -Illinois Gas & Electric, Hills Bank & Trust, Hawkeye International Truck, Iowa State Council Activities February 26, 1985 Page 5 Bank & Trust, Iowa City Chiropractic Health & Sports Injury Clinic, and Old Capitol Mall Merchants Association. Baker noted a reception to be held Friday evening at Prairie Lights for Ralph Berry, a local author who recently won an award for outstanding new short fiction in America. Dickson complimented the community efforts re the benefit for the Ronald McDonald House. Dickson reminded the public of a public hearing scheduled for 3/11 at the Senior Center re Congregate Housing. The City Attorney reported on a trial scheduled for Monday, Airport Alliance vs. City of Iowa City, re the compliance program. The recommendation of the Design Review Comm. that the design plans submitted as part of an Industrial Revenue Bond request for the renovation of 325 E. Washington Street be approved, noted. The recommendations of the Housing Commission noted as follows: (1) That funds which had been set aside specifically for Congregate Housing should not be reallocated at this time; (2) That the Statement of Policies governing participation in Assisted Housing Program be approved by Council. Moved by Zuber, seconded by Dickson, to adopt RES. 85-47, Bk. 85, p. 96, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREE- MENT BETWEEN THE CITY OF IOWA CITY AND NNW, INC. FOR ENGINEERING SERVICES FOR THE BENTON STREET BRIDGE WIDENING PROJECT. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Baker, to adopt RES. 85-48, Bk. 85, pp. 97-100, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND JOHNSON COUNTY, BY AND THROUGH THE JOHNSON COUNTY BOARD OF SUPERVISORS AND THE JOHNSON COUNTY CONSERVA- TION BOARD, WHICH PROVIDES FOR A HYDROPOWER FEASIBILITY STUDY BY THE CITY OF IOWA CITY. Councilmember Strait pointed out that the feasibility study will also consider the environmental impact on the river. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Baker, to adopt RES. 85-49, Bk. 85, pp. 101-114, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO AN AGREEMENT WITH MAY ZIMA & CO. TO CONDUCT A FINANCIAL FEASIBILITY STUDY OF CONGREGATE HOUSING FOR THE ELDERLY. Councilmember Zuber raised concerns re hiring an out-of-state consultant. Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the resolution adopted. Moved By Baker, seconded by Dickson, to adjourn 8:45 p.m. The Mayor declared the motion carried unanimo sly, 6/0, Ambrisco absent. OHN MCDONALD, MAYOR //lnnin� 7C 'l�a.L1J MARIAN K. KARR, CITY CLERK Informal Council Discussion February 19, 1985 Informal Council Discussion: February 19, 1985 at 6:30 p.m. in the Council Chambers at the Civic Center. Mayor John McDonald presiding. Councilmembers Present: McDonald, Baker, Ambrisco, Zuber, Strait, Dickson. Absent: Erdahl, Staff Present: Berlin, Helling, Jansen, Karr, Smith, Milkman, Franklin, Schmadeke, Schmeiser. Tape Recorded: Reel 85-C18, Side 2, 245 -End, 85-C21, Side 1, All, Side 2, 1-411. Planning and Zoning Commission Present: Scott, Horowitz, Courtney, Jordan, an erry, a o sen. Harlocke/Weeber Area Rezoning Reel 85-C18, Side 2 City Council requested an explanation from the Planning and Zoning Commission regarding their rezoning recommendations for the Harlocke/Weeber area. Scott, Chairperson of the Planning and Zoning Commission, explained the recommenda- tion to zone the Harlocke/Weeber area into three parcels was done as a compromise between developers, neighbors, and within the Planning and Zoning Commission. The Planning and Zoning Commission recommended that the Harlocke Street area be rezoned from RM -44 to RS -8 along Harlocke Street and south to Highway 1, to RM -20 east of Harlocke Street on the Jensen property, and to RM -12 on the Ruppert property. Scott said the Planning and Zoning Commission considered seven different proposals and that the Planning and Zoning Commission's initial rezoning request differed from the final rezoning recommendations. Jakobsen, a Planning and Zoning Commission member, stated that the Council has never directed the Planning and Zoning Commission to recommend condemna- tion of property. If the Planning and Zoning Commission had the power to acquire land, the Planning and Zoning Commission could have recommended the City purchase private property to develop an access street onto Benton Street. In response to Baker, Scott said a cul-de-sac at the south end, and not the north end, of Harlocke was considered because of the likelihood that the City could more easily acquire undeveloped land on the south end. In response to McDonald, Scott explained the recommended RS -8 zoning of a one lot deep strip on the Jensen property would serve as a transitional zone between the RS -5 to the west and the higher density RM -20 zone to the east. Planning and Zoning Commission member Courtney voted against the RS -8 recommendation because of concerns of development on the Jansen property and the economic impact on already developed properties. Ambrisco suggested closing the north end of Harlocke with barricades, opening Harlocke to the south to the highway, and developing a street east to connect to Benton Drive. Ambrisco said cooperation from private individuals is needed to arrive at a viable solution. Scott explained that there are problems on Benton Drive access because it necessitates widening the street and would involve property owners on both sides of the street. Benton Manor is a condominium development and street widening would require agreements from all condominium owners. Planning and Zoning Commission member Horowitz raised concerns about additional traffic emptying onto Benton Street. Chuck Mullen? representing property owner Jensen, said MMS Consultants was hired to desgn a reasonable traffic pattern for the area. Design was given to City staff for their review. Larry Schnittjer briefly reviewed the preliminary design with the Council. McDonald directed City staff to review the design and present it to the Council. Scott said the Planning and Zoning Commission should have an opportunity to review the design. Melrose Lake Area Rezoning Reel 85-C21, Side 1 McDonald explained that Council did not agree with the Planning and Zoning Commission recommendation and therefore wanted to discuss the Melrose Lake area rezoning with Planning and Zoning before any action was taken. Scott noted that the Planning and Zoning Commission recommended by a 5-2 vote denial to rezone the Melrose Lake area. The Planning and Zoning Commission and City Council considered the rezoning of three parcels: the Neuzil tract, the Melrose Lake tract and Oakcrest Street. Planning and Zoning Commission agreed during the Comprehensive Plan discussions to downzone the Neuzil tract to RM -12 to allow greater flexibility of housing styles; agreed with City staff to retain RM -12 in the Melrose Lake area and said that nothing would be gained by downzoning Oakcrest Street because of the particular problems of protecting the character of the existing neighborhood. In response to Strait, Scott said a setback in the Melrose Lake area is not a zoning matter and could be addressed in an LSRD. Jakobsen said storm water management addresses setbacks from bodies of water. Strait inquired of John Hayek about the Melrose Lake Community Association memorandum concerning the issue of whether rezoning would constitute a taking. Hayek explained that downzoning would be considered a taking because of the economic impact on the Williams becauseeof thelikelihoodof substantted that a ia publico pposition.the IfR20% of the property owners objected to the PAD, a Council extraordinary majority vote would be required - making it difficult to get a PAD accepted. In response to Baker, Hayek said a sale price for the property has not been set. McDonald directed the City Clerk to forward a copy of the memorandum from Jeff Smith to Hayek. In developonse to Dickson, development is doneh through an nstorm m LSRD d Inresponseto gis Baker, Jakobsened if said buildings cannot be placed within the 100 year flood area and DWAWM (Depart- ment of Water, Air and Waste Management) has not been contacted. Dickson inquired about damage to property from storm water runoff. Scott explained that the storm water management ordinance addresses only two acre residential developments; there has been a lot of development on the west side prior to storm water management ordinance, and storm water management retention requirement only applies to new construction of'two acres or more. Baker asked Planning and Zoning Commission how RS -8 zoning would impact upon the lake area. Scott speculated the lake may be filled in to increase the land mass if the area were downzoned. 7`/Q 3 McDonald said the Melrose Lake area rezoning will be on next week's Council agenda. Council directed staff to prepare three separate ordinances for each tract: Neuzil tract to RS -8, Melrose Lake area to RS -8, and Dakcrest Street to RNC -20. Urban Fringe Zoning Policy Reel 85-C21, Side 2 McDonald stated that he has contacted the chairperson of the Johnson County Board of Supervisors and the Urban Fringe Committee will meet. McDonald and Erdahl will represent the City Council. Franklin asked if Council had any desire for all City Council members and Board of Supervisors to meet and discuss the fringe area. McDonald stated that the Committee will meet and report back to the City Council and Board of Supervisors. Scott said only parts of area four should be reviewed and some areas are still appropriate for the agricultural zoning. Planning and Zoning Commisison left meeting. Wastewater Facility Study Report Reel 85-C21, Side 2 Berlin introduced Charles Town and Larry Jaworski, representatives from Metcalf 8 Eddy. Berlin stated the Wastewater Treatment Committee reviewed the Metcalf 8 Eddy phase one proposal and made recommendations for Council's endorsement. Metcalf 8 Eddy will provide additional information in phase two which will allow the Council to narrow the field of alternatives for the wastewater treatment facility. In response to McDonald, Berlin said the proposed costs are only preliminary figures. Strait suggested further study of alternatives Bla and M4. Ambrisco asked staff to study the feasibility of recapturing methane gas. Councilmembers directed staff to proceed with the wastewater facility plans as recommended by the Committee. Jaworski said a draft of the report on the next phase will be available in three to four weeks and will include an in-depth analysis of the four alternatives. Berlin stated the Committee will recommend that the City retain an independent financial consultant. Berlin stated the wastewater facility study is within two weeks of its outline time table. Council Time Reel 85-C21, Side 2 1. In response to Baker, Berlin will check on status of the open space ordinance. 2. Ambrisco inquired about the handicapped parking spaces next to Younker's. Berlin stated he will check on the schedule for the installation of the handicapped parking spaces. 3. Ambrisco said he will present alternatives to modify the plaza water fountain to City staff for their review. Strait suggested using an abrasive material on the fountain. 4. Strait stated CCN has requested City review the percentage amount it receives from the State liquor control fund. CCN noted the Iowa Beer and Liquor Control Act, page 722, paragraph 3, states 10% of gross sales made by state liquor sales should be distributed to cities of the state. Berlin said he will check on the percentage amount of contributions made. Meeting adjourned at 8:37 p.m. _-&2 Informal Council Discussion February 25, 1985 Informal Council Discussion: February 25, 1985, 6:30 p.m, in the Council Chambers at the Civic Center. Mayor John McDonald presiding. Councilmembers Present: McDonald, Dickson, Baker, Erdahl, Strait, tuber. Absent: Ambrisco. Staff Present: Berlin, Helling, Jansen, Karr, Cain, Franklin, Milkman, 0o r13i >T oy, Paiierson, Moen. Tape-recorded: Reel 85-C20, Side 1, 189 -End, Side 2, all; 85-C22, Side 1 and 2, all; 85-C23, Side 1, 1-35. CONSENT CALENDAR: Reel 85-C20, Side 1 Council agreed to add a dance permit for the Mill Restaurant to the February 26, 1985, formal Council meeting Consent Calendar. CORALVILLE MILLDAM PROJECT AGREEMENT: Reel 85-C20, Side 1 Helling stated the Coralville Milldam Project Agreement negotiated by the County Attorney and City Attorney does not bind the City to expenditures of additional funds at this time. The agreement allows six months for a feasibility study. If the City wants to pursue the project after the feasibility study, the City would file for a construction permit within 14 months after issuance of the preliminary permit. In response to McDonald, Helling said the County Attorney has reviewed the agreement. Dickson and Strait raised concerns about the project's impact on wildlife. Alan Baker, Shive-Hattery representative, said those concerns are addressed by government agency permit requirements. Alan Baker stated that when the preliminary permit is obtained, the scope of the feasibility study will be worked out by Shive-Hattery and the City. Helling said that another discussion will be scheduled with the City Council and other interested parties within the next six to eight weeks. Alan Baker said the feasibility study will cost the City 54,00046,000. Information from the study done for the City of Coggan can be used and the City of Iowa City will only be charged for additional work necessary for the study. Helling stated that the Conservation Board has indicated they will file their own application for a preliminary permit if the City contentions are not satisfactory. COUNCIL TIME: Reel 85-C20, Side 1 1. In response to Baker, Berlin said Police Department statistics are available to Councilmembers upon request. 2. Baker inquired about a tree removed at the corner of Church and Gilbert. Berlin stated a contract was awarded for tree -trimming and removal and neighbors were contacted by letters. 3. Baker requested a copy of the response to Bill Terry's letter to Heritage Communications re access equipment and channel problems. Baker noted the quality of Council cable telecast is getting worse. Informal Council Discussion February 25, 1985 Page 2 4. Baker inquired about increasing the City's contribution towards the HLM corporate hangar as noted in the January 10, 1985, Airport Commission minutes. Berlin said the City will agree to an arrangement with the Airport Commission if they can negotiate a deal that guarantees the ipayout of the financing. 5. Jansen noted that the whole zoning ordinance was not struck down, but only those sections which Council changed without going back to PBZ. The I whole ordinance will be readopted. I 6. Dickson noted that Heritage made record profits this year. j 7. Dickson said she will talk about congregate housing public hearing at tomorrow's formal Council meeting. iReel 85-C20, Side 1 & 2 PLANNING AND ZONING MATTERS: f Set public hearing to rezone property at the southern city limits east of Old Highway 218 South and north of Izaak Walton League Road from 1-1 to 1-4. Council will receive staff report for the public hearing. Planning and Zoning recommended to rezone the entire property. This is an easement obtained by the City for the construction of the box culvert at First Avenue in First and Rochester Part One Subdivision. The street was constructed elsewhere and new box culvert easements were obtained. pPlum art ofothe lcotshas a d theygwilled the providerfornal equipment nt section become storage. of Two parcels were vacated in 1972 but only one disposed of. The alley right-of-way was never conveyed. Milkman will provide Council with the assessed value and recent sale price of the property. or bouLn u7Lu�- The applicant has requested a waiver of the second reading and final consid- eration at this time. Consider an ordinance to amend sign regulations of the Zoning Ordinance. Discussed as a separate item. Informal Council Discussion February 25, 1985 Page 3 Melrose Lake Area. McDonald noted the applicant has requested Council to defer action until March 12. Milkman reviewed the three tracts' proposed zoning. In Tract A, four property owners have objected to the rezoning. If Tract A is rezoned to RS -8, the ten-plex will become non -conforming. Councilmembers discussed staff recommendations to rezone all of Tract A to RS -8 except for the four parcels located in the northeast corner of Tract A. In Tract B, Council discussed the staff recommendations to include the 30 -unit complex and the Strolt property complex with the RM -12 zoned Melrose Lake property. Strait inquired about spot zoning. Jansen said he does not consider this spot zoning but there are other questions that do raise concerns. Berlin said staff will revise the three ordinances. Milkman noted that an extraordinary majority vote of the Council will be needed for the rezoning. SIGN ORDINANCE: Reel 85-C20,Side 2 Linda Johnson -Lundquist distributed a handout outlining the positions of the Environmental Concerns Committee of the Iowa City Area Chamber of Commerce. Lundquist said the Chamber is sending out a sign survey to area businesses to receive input about the ordinance. McDonald raised concerns that persons affected by the Sign Ordinance have not had ample opportunity to respond to Sign Ordinance changes. Councilmembers said action on the Sign Ordinance should be deferred until March 12 to allow for additional input. Boothroy noted that if action is deferred, the 60 -day moratorium will end and signs will be issued under the old ordinance. The moratorium will end March 18, 1985. Berlin inquired about the concern of the Chamber of Commerce Board about viewing actions taken by Chamber committees and asked for assurance that if Lundquist gives input to the Council, the Chamber Board will not come to the Council next month seeking to approve that input. Lundquist will check with the Chamber Board policy. Councilmembers requested Lundquist to present input to the Council by March 11, 1985. Berlin recommended discussing any substantive changes in the Sign Ordinance with the Planning & Zoning Commission. McDonald invited Planning & Zoning to the March 11th Council meeting. Scott said that it is more important to notify people affected by the Sign Ordinance revisions. Franklin said that all sign erectors were notified but only Bob Schwab and Bill Schnute appeared at the Planning & Zoning public hearing on the Sign Ordinance. The Council agreed to give first consideration to the Sign Ordinance at the February 26th Council meeting. Franklin reviewed changes in billboards and free-standing sign provisions. Franklin explained the triangle distance provision is measured along the curbline and relates to the function of the street. S // Informal Council Discussion February 25, 1985 Page 4 Franklin reviewed points raised by Steve Sovern, including the reduction in square footage permitted for facia signs on downtown walls, projecting signs, and free-standing sign heights. The new ordinance allows fascia signs on ten percent of the total wall and allows 25 foot free-standing signs. Franklin noted the Planning & Zoning Commission decided to delete projecting signs in all zones. The current ordinance allows projecting signs in CH -1 and CC -2 zones. Input was received from Bill Schnute. Schnute said there is a science to designing signs and Council should use concrete rules to base the Sign Ordinance on. Schnute said he is no longer able to make signs in Iowa City due to the local regulations and raised concerns about the use of awning signs. Franklin said the Planning & Zoning Commission was not in favor of reinstating projecting signs in the downtown area; there was a question of whether awning signs are being used as substitutes for projecting signs. Council raised specific questions about the Sign Ordinance. Baker inquired about the difference in signage allowed in various residential zones, the amortization schedule of grandfathering in signs, and increasing the variety of signs in the downtown district. Boothroy raised concerns about enforce- ment of non -conforming signs. Council agreed to require all non -conforming signs to be removed by January 1, 1992. In response to Strait, Franklin stated going out of business signs require a permit, cannot exceed 100 square feet, and can be displayed 60 days. Signs can be renewed for an additional 30 days. Boothroy stated enforcement of temporary window signs is very difficult. McDonald said further discussion and first consideration of the Sign Ordi- nance will be given at tomorrow's formal Council meeting. CITY CHARTER AMENDMENTS: Reel 85-C22, Side I Charter Review Commission members Balmer. Baldus, and Matsumoto commented on the charter amendments. Baldus stated the best way to handle the process of validating initiative and referendum petition signatures is to allow people signing the petition the option of entering their birthdate. The birthdate would give the City Clerk a secondary basis to validate signatures. Matsumoto addressed the proposed ballot issue and reviewed the current charter provision section 8.02 which states The Commission may recommend any charter amendments that it deems fit." Matsumoto explained that his and Baldus' position that the proposed amendments would be proper within the scope of the language in Section 8.02. Matsumoto also explained the Charter Review Commission voted to remain neutral with respect to the ballot proposal and that neutral vote was a vote recognizing the strong four -person descent allowing them to state their views for the public. Matsumoto said under the terms of the Charter, the City Council should put the amendment to the voters. Balmer noted that Charter Review Commission member Penny Davidsen felt the Charter Review Commission was set up to examine the Charter and was charged to recommend amendments that it deems fit. Balmer said the City Council needs to address Charter Section 8.02 and delineate the goals and objectives of the Charter Review Commission. In response to Strait, Karr 1—// Informal Council Discussion February 25, 1985 Page 5 read a section from the December 10, 1984, memo from Assistant City Attorney Boyle, "The word recommend is defined as to represent as worthy of acceptance or trial or to endorse as fit, or the competent..." Baker said the Charter Review Commission should have addressed rearranging the district setup. Baldus said the Charter Review Commission felt redis- tricting should be addressed by City Council. The majority of the Council - members agreed to accept the Charter Review Commission recommendation to present the proposal to the voters. Councilmembers discussed initiative and referendum signature validation. Karr said previously all petition information was required and viewed as necessary to verify the signatures, and to include information labeled optional and footnote that "it may be needed to verify" could be confusing. Karr said there would be increased costs (staff time and computer printouts) to use the additional information for validation. Karr noted that the month, day, and year would all need to be correct. Erdahl suggested adding a space on the petition for printed signature. McDonald said the Council has the power to change the petitions if problems arise. Council directed staff to prepare the petition to include space for the optional birthdate and printed name and agreed to accept the prepared administrative changes. COMMISSION APPOINTMENTS: Historic Preservation Commission: Barb Wagner, Connie Champion Broadband Telecommunications Comnission: Flo Beth Ehninger, William Twaler Resource Conservation Commission: Gary Goodwin, Kathy Uehling Jansen stated there is no legal conflict in the appointment of the wife of a Councilmember to a commission position. Council discussed establishing a policy regarding appointment of relatives to the Commission. No decision was given to proceed with the policy. Johnson County/Iowa City Airport Zoning Board of Adjustment: Action deferred. EXECUTIVE SESSION (Collective Bargaining) Moved by Dickson, seconded by Strait, to adjourn to Executive Session under Section 20 Collective Bargaining, to discuss as a public employer, strategy regarding collective bargaining with City employee organizations; as such discussion is exempted from the provisions of Chapter 28A according to Chapter 20.17(3). Affirmative roll call vote unanimous, 6/0, Ambrisco absent. The Mayor declared the motion carried and adjourned to executive session, 9:35 p.m. Meeting adjourned 9:45 p.m. _:t--//