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HomeMy WebLinkAbout1985-04-09 Bd Comm. minutesMINUTES Subject f, Approval PLANNING AND ZONING COMiISSION MARCH 7, 1985 - 7:30 PM CITY COUNCIL CHAMBERS MEMBERS PRESENT: Courtney, Horowitz, Jakobsen, Perry, Scott MEMBERS ABSENT: Blank, Jordan STAFF PRESENT: Boyle, Franklin, Manning RECOMMENDATIONS TO CITY COUNCIL: 1. 5-8502. Recommend approval of an application submitted by Dean Oakes for pr�iminary and final plat approval of Berkley Subdivision located at the j southeast corner of Kirkwood Avenue and Marcy Street. 2. Recommend that the application submitted by S.J. Seydel for rezoning of property on Rapid Creek Road from A-1 to RS is found to be inconsistent with the development policy for Area 4 as that policy is currently written. Further that the development policy for Area 4 should be re-evaluated to allow non-farm residential uses along Rapid Creek Road with consideration given to the need for access in the future to interior parcels. The Commission requests the opportunity to review the agreement proposal prior to final adoption by Johnson County and the City of Iowa City. 3. Recommend approval of the Zoning Ordinance on file with the City Clerk dated 1/24/85, including amendments and deletions as noted in Exhibit A. Deletions include page 115-117 (the Sign O'rdinance), and page BS and page 161 of Exhibit A. 4. Recommend approval of the Zoning map filed 1/10/85, with the following changes: RM changes to RFBH; change RS -12 area north of Shimek School to RSB. CALL TO ORDER: Chairperson Scott called the meeting to order at 7:40. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: Rick Borchard, Rapid Creek Road, Iowa City. Since hearing conflicting stories concerning the recent zoning decisions made in the area, Borchard asked for clarification on why the City was becoming involved in an issue that he felt should be handled by the County. In reply, Scott explained the Fringe Policy Area Agreement that was made between Johnson County and the City of Iowa City concerning the area within the two mile extra -territorial jurisdiction of the City. Further, he added that the Commission does not grant or deny, rather they find the request either in agreement or disagreement with the Fringe Area Policy. The Commission reports this finding to the Council, who in turn, reports this to the County. The agreement was made through meetings between the two bodies, where land and its uses were discussed. The agreement allows for two provisions: 56 Planning b Zoning Commission March 7, 1985 Page 2 the City can comment on County rezoning action in this area; and if the City annexes an area, the County can comment. Borchard questioned the Commission. on how they feel about annexing the Rapid Creek area. Scott replied that it is not in the foreseeable future. Borchard, in summing the feelings he felt were shared by people in the area, stated that a one acre tract for residential, was not an adequate size, and felt it would lead to higher density in the area. Rather, they would like to see 3-5 acre tracts. Elements such as wells, and septic tanks should be considered. He reiterated that they weren't against people in the area, just that it be planned growth. Scott answered that Borchard should take these concerns to the County Board of Supervisors. ' CONSIDERATION OF THE MINUTES OF FEBRUARY 21, 1985: Amendments to the February 7, 1985 minutes were first amended by Scott, p.2, paragraph 5, line 10, should read "the real estate subject to the easement'; p. 2, paragraph 8, line 4 "and enter into an.." should be added after Wagner Memorial Holding Corporation. Also on page 4, paragraph 2 under Public Discussion, small lots should read "small tract.' On page 2, paragraph 1, line 4 of the minutes of February 21, 1985, under Board Discussion, Scott amended it to "...pointed out the location on the map o t e propos�Aldi store indicating its location further northeast of this prop- erty,. . Page 3, paragraph 5, lines 7-9, will read "The Commission agreed to this request if the subdividers agreement contained language that permitted only one access on to Kirkwood Avenue for Lots 1 and 2." Page 5, under Discussion of Motion, paragraph 1, line 3, "listed" be substi- tuted for 'avai a e . Jakobsen moved to approve the minutes of February 21, 1985 as amended. The motion was seconded by Perry. The motion carried unanimously, 5-0. SUBDIVISION ITEM: 1. 5-8502. Public discussion of an application submitted by Dean Oakes for proTiminary and final plat approval of Berkley Subdivision located at the southeast corner of Kirkwood Avenue and Marcy Street; 45 -day limitation period: March 25, 1985. Franklin stated this 1.6 acres would be divided into 4 lots; 3 single famer. An issue she ilasked the Commission housing consithe der asnutheHacceHouse ssof and one larger lot frlot 2 to Marcy Street. Scott inquired of Boyle as to whether the subdividers agreement had been amended to Kirreflect kwood Aven a by allowingonly ththe emtaccessission's desire to restrict existing joint driveway for and 2, or by permitting only one new access point from Lot 1 and access Lot 2 from Marcy Street. Boyle stated that he was working with the app attorney on an agreement. ,$63 Planning 6 Zoning Commission March 7, 1985 Page 3 Jakobsen moved to approve the application submitted by Dean Oakes for final plat approval of Berkley Subdivision located at the southeast corner of Kirkwood Avenue and Marcy Street. Courtney seconded the motion. Horowitz commented that she felt it necessary to create a planned area development process for areas under two (2) acres; often the owner is interested but they have no mechanism by which to do this. Jakobsen mentioned that the Commission had requested that the area be re -considered by the Parks and Recreation Department. The motion carried unanimously: ZONING ITEMS: 1. CZ -8504. Public discussion of an application submitted by S.J. Seydel for rezon ng of property in Johnson County north of Rapid Creek Road and approximately 1.3 miles east of Highway 1 from Al to RS. Franklin stated this request is to rezone one acre from Al to RS within Area 4, where residential development is discouraged. Understanding that the request isn't for a farm family split, the staff recommendation is to find this request inconsistent with the fringe policy. PUBLIC DISCUSSION - S.J. Seydel, Rapid Creek Road. Seydei recalled that it was not his original intent to rezone only one acre; he was told by the County that he had to. He explained that he needed a smaller home, but didn't want to move from his land. Scott asked if he would keep the rest of the property (24 acres) if the rezoning went through. Seydel clarified that the present home site is 1 acre to be rezoned RS and the remaining 6.5 acres would remain Al. The area he is interested in building on would be one acre of RS and the rest (17 1/2 acres) would remain Al. Mark Ross, Rapid Creek Road. Ross stated that he is opposed to the rezoning of 1 acre lots, and felt that they should be at least 10 acres. He recounted that he paid a high price for land in the area and it has been a hardship on him and others like him, and doesn't want to see opportunists out there. Franklin replied that there potentially would be more development in the area if the residential lots were zoned larger than one acre, since they could be subdivided under the RS zoning to a number of buildable lots. Scott again noted that these are issues the Johnson County Board of Supervisors should be aware of, and he asked Ross to state his concerns to them. Si�3 Planning L Zoning Commission March 7, 1985 Page 4 - Doris Walden, 812 E. Bloomington. Walden expressed her sympathy with the Seydels, saying she had the same problem, and added that it would be to everyone's benefit if they could be allowed to receive approval of the request. obsen ed that the tion ofkpropertyvon Rapid Greek Road from submitted la to eRS i s founds odel for be inconsistent with the development policy for Area 4 as the policy is currently written. Further that the development policy for Area 4 should be re-evaluated to allow non-farm residential uses along Rapid Creek Road with consideration given to the need for access in the future to interior parcels. The Commission requests the opportunity to review the agreement proposal prior to final adoption by Johnson County and the City of Iowa City. Perry seconded the motion. COMMISSION DISCUSSION: Horowitz stated she agreed with the proposal, but also expressed her uof the nthat the derstanding egeementen situation.' She consideredcand that theoed the lCrnmissionn's hands are tied with the existing agreement. The motion carried unanimously, 5-o. PUBLIC HEARING•ON AMENDMENTS TO THE ZONING ORDINANCE AND MAP: Franklin stated that these amendments are proposed to the Ordinance on file with the City Clerk dated 1/24/85. Changes include: in the RS -12 zone, a maximum of two roomers in single family, and one in each unit in duplexes. - transient housing changed from a provisional use to a special exception. - deletion of the extraordinary majority vote in the planned area development. - a change in maximum rear yard coverage where accessory buildings shall not OCCUPY more than 30 percent of the rear yard area. - the Fence and Hedge requirements be relabeled as Section 36-65. - deletion of pages 115-137 (the Sign Ordinance). Changes on the Zoning Map included: - RMH now considered RFBH. - area north of Shimek School changed from RS -12 to RS -8. - Blackhawk Park and the public facility on Sycamore Street be changed to P. 543 Planning 8 Zoning.Commission March 7, 1985 Page 5 PUBLIC DISCUSSION: - Doris Walden, 812 E. Bloomington. Walden stated her objections to the way Planning and Zoning is handling issues that arise. She recalled that one used to be able to talk to engineers and receive advice when dealing with Planning and Zoning. It is now harder to keep up with the shifts in what decisions are made. She felt it was too difficult for property owners to do what they want with their own property. Scott explained to Walden the density requirements for duplexes, as proposed by the Commission, in which one additional roomer per side, of a duplex in the RS -12 zone and below would be permitted. This means 3 unrelated individuals can live in each side. That density is appropriate in a single family zone. In an RM -12 zone and above, 4 unrelated individuals are allowed per side. Scott asserted that a density exceeding this figure would permit in effect, a rooming house in a single multi -family unit. Walden stated that one of her main concerns was the size of lots. In the RS -8 zone, 8,700 sq. ft.is required, whereas it used to be only 6,000. In older areas of town, this is a problem, and could create a 'shanty' town if smaller lots are not allowed. Walden stated that realtors and builders should have been consulted when the ordinance was developed. Scott replied that when the City was rezoned, the Commission tried to involve people in the community (Hone Builder's Assoc., Board of Realtors, etc.) and there was same input, but very little. Scott mentioned that this was the first objection to the lot size heard by the Commission since adoption of the ordinance. Walden then questioned what is involved in changing the footage requirements. Scott replied that specific property could be changed under a special rezoning request. Jakobsen moved that the Commission recommend approval of the Zoning Ordinance on file with the City Clerk dated 1/24/85, including amendments and deletions as noted in Exhibit A. Deletions include pages 115-135 (the Sign Ordinance), and page 88 and page 161 of Exhibit A. COMMISSION DISCUSSION: Boyle clarified that 'Exhibit A' is that which was included in the Commission packet with a cover memo of March 1, 1985. Horowitz stated her support of the deletion of the the extraordinary majority vote proposal, especially page 161. Scott wanted to call to the Council's attention the reduction in the number of roamers and also to the remarks made during the Public Discussion. Horowitz summarized her reaction to the Public Discussion; although property owners should be able to do what they want with their property, requirements and regu- lations are needed to also protect the other residents of the City. She stated that her purpose in being on the Commission was to help residents and the City to cone up with solutions. The motion carried unanimously, 5-0. The Zoning Map, filed 1/10/85, included the changes stated earlier. .563 Planning & Zoning Commission March 7, 1985 page 6 Jakobsen moved that the Commission recommend approval of the Zoning Map filed 1/10/85, with the following changes: RMH changes to RFBH; change RS -12 area north of facility onhSy School to changed to P. Perrypark seconded the moted to ianand the public COMMISSION DISCUSSION Scott questioned Boyle on the issue of the frequency with which a property can be rezoned and the imposition of a moratorium, since the Shimek School area may be under consideration for pDH, zoning. Boyle replied that an area can be rezoned every elweek. a the moratoriumon construction may be imposed only if a year hapsebetween Franklin questioned the need to rezone the area north of Shimek to RS -8, pointing out the similarities between the current RS -12 zoning and RS -8 zoning, and cautioning the Commission on the need to readapt the ordinance econcern xpedi- tiously. Scott expressed development could preserve agreement erve wmoreith Fopenl space.d sScott that innovative, planned suggested Council; if if therecommendation 4 en they spasses 3-2, the Commission not send t o the The motion carried, 4-1 (Scott voting no). OTHER BUSINESS: 1. Discussion of development policy for Area 4 of the Urban Fringe. It was felt n Area 4 has een problematic. thin Item e CZ -8504, the latter dpart ooe fthe h motion sunned the feelings of the Commission: 'Further that the development policy for Area 4 should be re-evaluated to allow non-farm residential uses along Rapid Creek Road with consid- eration given to the need for access in the future to interior parcels. The Comissioequess the to view prop salmpriorntorfinaltad ption by Johnsoreement n County and theofIowa City." 2. Planning and Zoning Commission Information. Horoitz staetat the Crai Willis. Shetfelt hmore coordination and co and mmrnicationssion has awas �needed between Riverfront and Planning and Zoning. Scott noted that Horowitz was in the role of liaison. - Courtney reported that the environmental of the ns sury ys areeback from Chamber Members. So far , the positions coinciding with the results of the survey. - Scott asked Boyle if he had seen the easement agreement between RusseOne ll wand the Izaak ho could terminate othe eagreement. He felt ue. Scott felt tittwasssell intended to he awas thel Joint agreement, and will talk to the president of the Izaak Walton League. 563 u Planning b Zoning Commission March 7, 1985 Page 7 - There will be no Commission meeting March 18th or 21st, j Horowitz moved to adjourn. Jakobsen seconded the motion. The motion carried unanimously, 5-0. The meeting adjourned at 9:15 p.m. MINUTES COMMITTEE ON COMMUNITY NEEDS MARCH 19, 1985 - 3:30 P.M. PUBLIC LIBRARY, MEETING ROOM B MEMBERS PRESENT: Kubby, Lauria, Williams, Patrick, Leshtz, Becker, Watts MEMBERS ABSENT: Parden, Smith, Cooper STAFF PRESENT: Barnes, Moen, Hencin, Nugent, Cassady, Chandler GUESTS PRESENT: Fred Riddle, Steve Herron CALL TO ORDER: Chairperson Lauria called the meeting to order at 3:32 p.m. PUBLIC DISCUSSION: Leshtz reported that he had discussed the sidewalk assessment program with the City Engineer and had found that new assessments can be initiated on the request of any resident, not just the affected property owner. The owner is notified by mail that an assessment is being undertaken and is advised of the time of the public hearing concerning same. Several members expressed concern that the homeowner was not the initiator of- the action. Lauria pointed out that sidewalks are not necessarily for the sole benefit of the homeowner. He added that this Committee may want to comment after the information is received concerning this proposal. Becker suggested that since it did not involve CCN money, perhaps the Committee should not get involved. Leshtz stated that waiting until the public hearing would be a desirable course of action. Lauria agreed, adding that it would be worth- while to have someone to report back on this concern. Kubby arrived at 3:40 p.m. Kubby reported that her inquiry into the liquor profits distribution from the state disclosed that Iowa City had received its share of the monies. She added that those funds can be used by the City for any lawful purpose making the present situation legal. Hencin added that there had been some confu- sion about the 5% and 10% split. He pointed out that the City gets 10% and the County gets 5%. Kubby stated that the distribution, which amounts to approximately $300,000, is a split of state-wide profits based on local population. Becker stated that the money now goes to the Police Department. Patrick responded that CCN had felt the money should go to MECCA. Kubby noted that the money is not earmarked but an equivalent amount is budgeted for that purpose. Hencin noted that the time for proposing suggestions for the use of the funds this year was past. Kubby stated that CCN had recommended that the City Council use franchise fee money to pay for weatherization projects. Patrick noted that Iowa -Illinois will do an energy audit on houses. Lauria pointed out that the service costs money. Leshtz asked how the City could implement such a program. Kubby sz�/_ Committee on Community Needs March 19, 1985 Page 2 stated that they would have to hire someone for the task. Lauria said the City Council has carefully considered this issue and was not likely to reconsider it without more information. Patrick reported that the Congregate Housing meeting was not very well planned and seemed boring to the participants. Lauria added that he thought it was absurd since its aim seemed to be to talk about a survey that was not yet distributed. Leshtz suggested that -the- purpose was to test the survey before distribution to everyone else. Hencin suggested that an -item for next months' agenda could be a discussion of the Accessibility Guide for Johnson County. He added that he would let Sally Smith know that the Committee needs a report on it. CONSIDERATION OF THE MINUTES OF FEBRUARY 19, 1985: Becker moved that the minutes of February 19, 1985 be approved. Kubby seconded the motion. The motion passed unanimously. FAIRWJWONS•NIA DESIGNATION: Hencin reported that as a result of inquiries from residents interested in the rental rehabilitation and owner -occupied rehab programs in the Fairmeadows area, he had gathered information which suggested that the Fairmeadows neighborhood may qualify for designation as a Neighborhood Improvement Area. He stated that it would include the area outlined on the map except for the area west of Western Road. Lauri& stated that this did not seem like such a deteriorated neighborhood. Moen noted that it contained 51% low-income people. Lauria responded that those figures included Lakeside where there could be as many as 200 units. Watts arrived at 3:55 p.m. Lauria added that the idea behind an NIA is to encourage those who can help themselves to improve their property in response to the subsidized improve- ments going on in the total neighborhood and wondered if this was the time to start another project considering the demand for other current projects in existing NIAs. Barnes agreed and stated that there is enough demand for another year of work. Lauria added that the new area could be taken up if the Committee thought it was important to encourage action in this neighbor- hood. Becker asked how deteriorated the area was. Watts said he thought the housing was from the late 60's. Lauria asked if the staff should pursue this line of inquiry. Williams stated that they should get the particulars and report back to the Committee. Lauria stated that it would be deferred for now. RENTAL REHABILITATION. PROGRESS. REPORT: Barnes reported that a case was being taken care of now and another was scheduled for April. Patrick asked if it would be possible to do some advertising of the service. Barnes noted that some informational spots had been run on cable. Hencin pointed out that the projects are being completed under budget while sill getting good results. Committee on Community Needs March 19, 1985 Page 3 OLD BUSINESS: Creekside Alley Repair - Williams reported that his inquiry had discovered that it was not possible to regrade the alley to get the most desirable flow of storm water. An alternative solution proposed by Mr. Farmer would involve the construction of a culvert for stormwater in a vacant lot at a cost of approxted natureioftthe problem. Wat000, tch he s askedowhy the seemed excessive yards couldn't be drained using ADS piping into the existing storm sewer. Williams stated that was a good idea. Lauria asked what the proposal before the Committee was now. Williams responded that it was to regrade the alley. Kubby pointed out that regrading would take care of all the yards_ except three so perhaps they could be trenched with ADS at a minimal cost. Williams indicated he would explore the option with Mr. Farmer. Pro'ectten Evalu ation Form - Kubby noted that the new form had more room for wr tcomments. ec er suggested that the heading "Project Completed" should read "Time Frame" and that "Final Funds Available" should be "Funds Remaining." Lauria agreed that was a better way to phrase it. Leshtz moved that the Project Evaluation Form with the changes noted be accepted. Patrick seconded the motion. The motion carried unanimously. STATUS REPORTS FOR. MARCH: Nelson Aduit• Center Renovation - Becker submitted a report on the financial status o the B account as of March 18, 1985 which showed an income of $130,635.66 and expenses of $131,022.88. She noted that ten projects have been completed and that a final report would be forthcoming next month. Miller Orchard • Parkland Acquisition - Due the absence of Cooper, this was de err unt nex monTH Shared Housing• Program - Patrick reported that five matches have been completed. �onnsen is doing the screening and counseling and will report on the effectiveness of the program. There is currently no deluge of applicants which allows for more consideration of each application. Leshtz asked how Patrick would characterize the matches. She responded that it was a younger -older mix now but other types of matches would probably be made in the future. Housing Modification- for the - Frail Elderly - Patrick stated that three jobs had been completed which inve ved the repair of siding, handrails and electrical outlets. Lauria said they had done a lot and that it was a great project. Handicare• Trans ortation Van - Leshtz explained that negotiations for space are currently in progress or 1105 West Benton at $93,000 with 20% down and it appeared that the deal would not be completed by the April deadline the Committee had set. He asked if the Committee wanted to extend the deadline. Lauria suggested a two month extension and stated that the applicant could report at the May meeting if further problems were encountered. .SG Committee on Community Needs March 19, 1985 Page 4 Patrick moved that Handicare be granted an extension until June 1, 1985 to complete their negotiations. Becker seconded the motion. The motion carried unanimously. Lon fellow Playground Equipment - Leshtz reported that the PTA and the School istr ct ave reached an agreement whereby the School District will maintain the equipment after the PTA buys it. Williams wondered why the School District couldn't pay for it all. Lauria indicated that this was a good compromise. COOMIWITID* YITH..PARKS..ND..RECREATIO* DEPARiIENT• REQUESTS: Fred Riddle from the Parks and Recreation Commission explained recent action toward new park land acquisition. Tentative plans called for acquiring an area near the 4H grounds and a 16 -acre site on the west side to be used for adult softball fields so Mercer can be used for youngsters only. He added that the bandshell problem will be addressed in April but research of other areas did not suggest that alternative sites could be considered due to cost constraints. Lauria asked if purchase of the Kirkwood site had been recon- sidered. Riddle replied that it had and the price was way too high unless someone wants to make it a gift to the City. He added that this was a good example of the need to build in open space before development occurs because attempts to purchase land after the fact is often impossible because of the expense. He pointed out that the area in west Iowa City was going to cost $16,000 for 16 acres while the Kirkwood site was over $100,000 for two acres. All Cassady arrived at 4:50 p.m. Kubby asked what would happen to the equipment in Elm Grove. Cassady re- sponded that it would be distributed around to other parks. Leshtz asked about the status of the swimming pool proposal. Riddle gave a brief synopsis of his perception of the current holdup on authorization. Becker asked if there were plans to renovate the pool at City Park. Riddle said that the Commission did not intend to let it sit idle for very long but added that it will be an expensive renovation. Lauria stated that CCN had been caught off guard by several requests for funds and wondered if it would be possible to be advised by the Parks and Recreation Commission prior to the CCN funding cycle what their priorities were in order to respond to the requests in an efficient manner. Riddle indicated that Parks and Recreation would be happy to help but they felt they had been following the accepted procedure by making recommendations to the City Council. Cassady added that he would like to be informed of any requests that had been made so he could be more aware of the procedure. Moen noted that Planning and Zoning had made some requests for 1985 CDBG funds for parkland acquisition. Lauria speculated that the Committee may have an inaccurate perception of where the requests originated. Kubby suggested that an effort be made to clarify the process. Riddle asked if a CCN member would meet with the Parks and Recreation Commission to outline what role CCN can play. He suggested the May meeting would be appropriate. J56 i n Mayor's Youth Employment Program Minutes Board of Directors Meeting March 20, 1985 Board Members Present: Joan Jehle, Keith Wer, Jan Liggett, Mike Kennedy, Doug Bogenrief and Renato de Leon Staff Present: Peg McElroy and Teresa Ulin I. Call To Order:' Keith Kafer called the meeting to order at 4:06 P.M. II. Approval of Minutes: The minutes from the February 27, 1985 meeting were read by the board. Mike Kennedy/Jan Liggett moved to approve the minutes. MSC III. Financial Reports - February 1985: Copies of two financial reports were passed out. The Revenue and Expense report shows that we are still on tar- get with the in -school program and that there have been no major expenses. The Financial Review covers the period of March -June, 1985. It shows antici- pated revenue and expenses for that period. $17,122 is expected in incoming funds from March 1 through June 30, 1985, excluding DTPA and summer IYC funds. JTPA is a 100% reimbursable program. It's budget amount has not been defi- nitely set by the Office for Planning E Programming yet. Mike Kennedy/Jan Liggett moved to approve the financial reports. IV. New Business Resignation of Mark Weaver Peg reported that she has no official letter of resignation from Mark Weaver on file yet. It will be on the agenda at the next meeting. Bob Miller from Grant Wood AEA is interested in applying for the board position that will be left vacant. Case Report Peg reported the results of working with one of her clients. V. Old Business Youth Serving Coalition The concept of a youth serving coalition is replacing that of a joint human service agency facility. Big Brothers/Big Sisters, United Action For Youth, Youth Homes and MYEP are the agencies considering forming a coalition. Peg explained that they are looking into funding from a private foundation for a building to house the agencies. Certain foundations are very interested in working with young people. Keith asked if any of the agencies could po- tentially lose funding if the agencies were to combine in one facility. Peg replied that she was uncertain on that point. She sees the coalition as an opportunity to share administrative costs and to improve the efficiency of the youth services provided. _565- Beard of Directors Meeting March 20, 1985 Page 2 Old Business (continued) JTPA Summer Program Preparations for the JTPA summer program are now in full swing. Peg will be hiring a full-time coordinator to begin work on April 3rd. Pre -applica- tions have been sent to all interested youth. The budget for this program will be approximately $98,000, employing 105 young people between the ages of 14 and 21. They will begin work on June 17. Keith asked if there would be a problem finding that many youth. Peg answered that there will be no problem. The coordinator will do recruiting. Her goal is to reach the kids that need the jobs the most. Board members can feel free to refer young people to us. Joan inquired as to the methods used to find the coordinator. Peg explained that the position was advertised in the Press -Citizen. We re- ceived 15 applications from people who will be interviewed. Summer Iowa Youth Corps Program We received the Iowa Youth Corps Summer Conservation Program grant. A press release concerning it was in the March 19th Press -Citizen and in the Daily Iowan. An application and the enclosed instructions were shown to the board. Eligible young people must be 15-18 and willing to work outside. The appli- cation deadline is April 26. Crews will be working at the University of Iowa MacBride Field Campus, with the Iowa City Parks and Recreation Department, and at the Iowa City Airport. Eighteen youth will be selected, as well as 18 alternates (50% male and 50% female). The crews will work 30 hours per week at $3.35 per hour. The youth will also receive 10 hours of conservation edu- cation. The state randomly selects the 36 names and Peg will interview each of them to determine which are really willing to work outside. The alternates chosen should not be discouraged. They do still haveaa chance f working, es- pecially females. The drop-out rate for the program 8 l young person per year. outstanding Enrollee Presentation This year the oustanding enrollee awards will be presented on Tuesday, April 23 at the City Council meeting. Mayor John McDonald will declare that week "Youth Employment Week." Outstanding worksite supervisors will also be chosen. Jan Ligett and Mike Kennedy are the selection committe for these awards. Mike Kennedy/Doug Bogenrief moved to adjourn the meeting at 4:40 P.M. The next meeting will be held April 24, 1985, at 4:00 P.M. in the Iowa City Public Library. Y�./.GG2.,lN Z&,w Joan Jehle, Secretary/Treasurer Teresa Ulin, Secretary 565- MINUTES PARKS AND RECREATION COMMISSION MARCH 13, 1985 MEMBERS PRESENT: Jennings, Jordison, Martin, Mitchell, Steinbrech, Willis and Hradek MEMBERS ABSENT: Riddle and Alvarez STAFF PRESENT: Cassady, Robinson, Carroll and Johnston GUESTS PRESENT: Anne Glenister; Project GREEN; Marilyn Albert, Bob Lehman. Betty McKray, Jim Pugh --Iowa City Community Theatre; June Fischer, Iowa City Arts Council; and Charles Ruppert RECOMMENDATIONS TO THE CITY COUNCIL Moved by Willis, seconded by Jennings, to recommend that the City Council review the proposal submitted by the City Forester for the tree nursery, including the tree spade, in its entirety at their earliest convenience. Unanimous. forethe acquisitioncofdadboomJbucket trucktforethenForestryaDivision. Unanimous. Moved by Hradek, seconded by Mitchell, to recommend to the City Council to refuse any request to re-establish a City zoo. Unanimous. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Steinbrech, seconded by Hradek, that the minutes of the February 13 meeting be approved as written. Unanimous. June Fischer, newly appointed president of the Iowa City Arts Council, requested the following in-kind services, in lieu of funding, that would be beneficial to the Arts Council and the Parks and Recreation Department. (1) Staff time, clerical, printing and mailing costs for updating "A Guide to Local Artists"; (2) staff time and miscellaneous supplies for improving and keeping current the exhibit program the Arts Council is responsible for at the Civic Center; and (3) staff time and supplies for the exhibition A Look at Historic Aspects of Architecture in Iowa cutrrentlycworksswithuthe ArtsMCouncilgon thehannualdArtstF st andraskednfor conn tinued assistance. Betty McKray, newly elected president of the Iowa City Community Theatre, said that thn in the past bye DivisionTheatre providing space foro oaudclseliRecreation tions and selling tickets. They are asking for in-kind services of designing brochures and posters, printing, equipment (lights), office supplies, and the occasional loan of a city vehicle (truck). Steinbrech said he felt the Recreation Division should assist the groups as much as possible, would bees not meetingnwithere thewith Division toion workioution thep ogists. Bob Lehman ics, .54-(a PARKS AND RECREATION COMMISSION MINUTES MARCH 13, 1985 PAGE 2 Martin asked if a specific person in the Division could work with the groups and Cassady answered that Joyce Carroll has worked with them in the past and would be the most logical choice. Cassady added that the services should be project - oriented, rather than long-term. Terry Robinson, City Forester/Horticulturist, gave a brief presentation on the proposed tree nursery. He said that savings.is the major consideration in the proposed.nursery. A nursery would involve more quality, healthier trees, and the trees could be maintained by the City Forester as street trees. There would be more flexibility in planting from a nursery, rather than by contract. The con- tract procedure requires specific dates for delivery of trees and inclement weather could mean damage to the.trees in waiting for acceptable weather for planting. Theris also better that are more daptablettoin a street and and assurance park of abetter selection park conditions The following is a breakdown of the initial investment for the nursery and the savings it will supply through the first four years. These costs are based on the current contract purchase price for trees of $165 each with all the costs inflated at three percent each year after the first year. Initial investment for nursery tree stock $ 9,000.00 Tree spade (reconditioned) 6,000.00 60 trees for immediate planting at $165 each. 900 First year after planting of nursery: Total cost of 60 trees if purchased and planted on contract at $165/tree 30 trees purchased an contract @ $165 $4,950.00 $ 9,900.00 30 trees from nursery @ $68 2.040.00 . 0 6 990 00 Total cost of 60 trees ,9 �'yl0 00 Savings 5 Second year: Cost of 60 trees if purchased and planted on $10,200.00 contract at $170 tree Cost of 60 trees planted from nursery at E70 4 200.00 LIE ,00 Savings Third year: Cost of 100 trees if purchased and planted on $17,500.00 contract at $175/tree Cost of 100 trees planted from nursery at $72 7 "" �� Savings S1� ' Fourth year: Cost of 100 trees if purchased and planted on $18,000.00 contract at $180/tree Cost of 100 trees planted from nursery at $74 7 400.00 0l 00.00 566 PARKS AND RECREATION COMMISSION MINUTES MARCH 13, 1985 PAGE 3 One alternative which could be considered is.to eliminate the purchase of any plantable stock by contract in the initial year of the nursery's existence, and also the first planting year. If this proposal is followed, the initial investment will be recaptured in three years. The Commission and staff discussed the proposed nursery and the lack of suffic- ient and effective operating equipment for the Forestry Division. Robinson said that he is the only City forester in the surrounding states without a boom bucket truck and described the hazards of using the roping method. The boom bucket truck (30'421) would cost $17,000420,000 used, and would have pay back in one and one-half to two years. The $30,000 budgeted for contracted services could allow $20,000 for the truck and $10,000 would be sufficient for the reduced contracted services. Moved by Willis, seconded by Jennings, to recommend that the City Council review the proposal submitted by the City Forester for the tree nursery, including the tree spade, in its entirety at their earliest convenience. Unanimous. Moved by Willis, seconded by Jordison, that the Commission also expresses support for the acquisition of a boom bucket truck for the Forestry Division. Unanimous. Robinson added that Iowa City will receive the Tree City U.S.A. award again this year from the National Arbor Day Foundation. DIRECTOR'S REPORT Cassady said he would be working on a budget preparation form for outside groups requesting Parks and Recreation funding that would be sent in advance of budget time. The annual parks tour is scheduled for Saturday, May 4, 8:00 a.m., and will leave from the Recreation Center. Cassady reported that he had met with the River City Balloonists Association and they said they had used nearly all of the city parks for ascent. He said that he doesn't think a fee is feasible and a permit system would be difficult to enforce. He added that liability insurance should be required,. and Steinbrech said that registration of balloonists should also be required. Cassady reported on the recent proposed band shell site tour. Three additional sites in City Park (Shelter 15, the bear pit, south of the log cabins in Upper City Park) were reviewed. Steinbrech said that.he doesn't feel that a site should be selected until funding is determined. Martin said that she feels that funding will become available if a site is determined. She feels that the community desperately needs the proposed facility and that neighbors will object to any park location. Cassady said that parking would be available at the Civic Center if College Green is selected as the site. There was considerable discussion among the Commission and staff concerning the proposed band shell. S-619 PARKS AND RECREATION COMMISSION MINUTES MARCH 13, 1985 PAGE 4 Cassady reported that the City has purchased the D.O.T. land adjoining the Hunter's Run parkland and is negotiating a fifty-fifty share crop lease with the farmer presently farming the land. The money from the lease will be deposited in the parkland acquisition fund. Cassady reported that the Mercer Diamond 94 lighting project which was budgeted at $22,000 came in at $23,400. The additional expense is due to the need to relocate six poles and the project will be undertaken in April. Cassady said thanks should be given to the University of Iowa for permission to use two softball diamonds on Tuesday nights for AAAA softball. Cassady reported that he and Bob Howell had met with the Police Chief regarding stepping up park patrol this summer. The park security person will be in uniform, trained to be personable for successful interaction with the public, and will have a car with a.park patrol sign. The person will report an a daily basis to Mike Moran. Cassady reported that he had met with J.C. Hlckman,.Press Citizen; Mark Jennings for the Iowa Law School Foundation; Lynn Watt, First National Bank; and Mike C11ek, University of Iowa Recreation Services, regarding establishing a foundation for parks and recreation in Iowa City. The intent of the foundation is to accept private donations and administer the funds. The priority is establishing parks and recreation funds for the underprivileged, and establishing a foundation for people willing to donate parkland. J.C. Hickman, representing the Gannet Founda- tion, has informed Cassady that grants are available for the operation of the foundation. 'Cassady asked for input from Commission members. Karen Hradek, Chairperson of the Miller/Orchard Neighborhood Park Committee, reported that the neighborhood will be contributing a picnic table and a piece of playground equipment to the park. Cassady reported that a part-time landscape architect has been hired for the summer. James Alwill will be graduating from Iowa State in May and will begin work on May 20. He will be designing nature trails at Ryerson's Woods as part of his responsibilities. Cassady reported that the Governor's Award for Physical Fitness will be presented on March 22. The award which is for the outstanding sports and fitness program for cities in Iowa will be presented during half-time at the Boys' State Basket- ball Tournament and Riddle, Cassady and Moran will be accepting the award. The Commission and staff discussed the zoo issue which was referred to the Commission by the City Council. It was agreed that the cost of construction and maintenance of a quality zoo would be prohibitive. The Commission agreed that the trend for medium sized cities is away from zoo operation. Moved by Hradek, seconded by Mitchell, to recommend to the City Council to refuse any request to re-establish a City zoo. Unanimous. Moved by Mitchell, seconded by Steinbrech, to adjourn at 8:42 p.m. Dee Harvey, Sectary Parks and Recre ion Commission 546 ;b o MINUTES IOWA CITY HUMAN RIGHTS COMMISSION FEBRUARY 25, 1985 - 7:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Reed, Doane, Weilbrenner, Belle, Hawkins, Farrant i j MEMBERS ABSENT: Barcelo, Burnside, Felton STAFF PRESENT: Alexander, Klein j PUBLIC: Martin, Compliance Director, Iowa Civil Rights Commission j RECOMMENOATIONS TO CITY COUNCIL: Name. RECOM14ENDATIONS TO CITY MANAGER OR STAFF: None. SUMMARY OF RELEVANT DISCUSSION: 1. The meeting was called to order at 7:30 p.m. by Vice -Chairperson Reed. 2. The minutes of January 28, 1985, were approved. 3. In Conciliation: a. E/R, 8-28-8103: Agreement has been reached, parties will sign. b. E/R, 2-27-8402. Conciliation meeting 3/22, 10:30 a.m. c. E/S, 9-8-8302. Conciliation team found No Probable Cause. d. E/S + SO, 4-19-8402. Probable Cause has been found, conciliation forthcoming. j e. E/R, 4-19-8201. The team is still meeting. 4. In Legal: There are five cases in Legal. S. Cases Closed: a. C/N0, 12-3-8402 has been worked out satisfactorily. 6. Two complaints have been opened. 7. Community Education: Alexander reported that she spoke to a sixth grade class at Kirkwood, and. Klein reported that she had an upcoming speaking date at the Mayflower...staff placed posters with brochures in the buses for Black History Month ...Klein reported that she sent Drew Shaffer an outline of a proposal for a monthly cable TV program for the Commission. She will continue to work on making this a reality... Klein reported that ission decide whether orm a cal restaurant not "Ladies Night' called specials violate thetnonedis�imina- ,�;6 MINUTES IOWA CITY HUMAN RIGHTS COMMISSION FEBRUARY 25, 1985 . 7:30 P.M. PAGE 2 i tion ordinance. The Commission agreed that Ladies Nights do constitute sex discrimination in public accommodations. Klein will send a letter out to local bars and restaurants and do a press release on this issue. 8. Old Business: a. Alexander will speak with Ilene Kapaun after March I to set up conciliation training for the Commissioners. b. A committee of three Commissioners and two staff presented Isabel Turner with a framed proclamation establishing the Isabel Turner Human Rights Award. Klein will do a press release. c Council bthought about thethandicapped-accessibilitynsurvey, weewould have to request that they give a response. Alexander volunteered to check with Felton on this. d. Jesse Jackson is tentatively coming to Iowa City in March to address the relations. The Comis- isseoftheid and sponsor, and willhahaveta t table at the speech. the Cit er e. ore he University with harrevised prophas not osal, so otten a the ck oCa�issionMisanot in a position to address this issue. 9. Staff Report: The staff report was discussed. 10. The meeting adjourned at 8:00 p.m. Minutes taken by Paula Klein. .S-67 6`oco MINUTES IOWA CITY AIRPORT C014MISSION FEBRUARY 13, 1985 IOWA CITY SENIOR CENTER MEMBERS PRESENT: Schmeiser, Saeugling, Tiffany, Lewis, George STAFF PRESENT: Zehr, Brown GUESTS PRESENT: E.K. Jones, O. Houston, W. Overman, M. Doty Meeting called to order at 7:35 p.m. Schmeiser welcomed Jack Ashby who will become a Commission member March 1, 1985. Schmeiser also noted that times have been added to the meeting agenda. The minutes of the January 10, 1985 meeting were approved as read. Zehr presented the February 1985 bills. Zehr noted that expenses incurred from the airport compliance project are charged through a separate City account that has been approved by the City Council and is approved by the Airport Commission. CORPORATE HANGAR UPDATE: Schmeiser reported that the airport has not entered into a nd ng corporate hangar lease agreement with HLM. Schmeiser directed Zehr to check rebidding procedures for the project. AIRPORT COMPLIANCE PROJECT REPORT: Zehr said that appraiser bids for land acqu s t on are a ng rete ved and there is a proposed change in the compli- ance project. Overman proposed relocating Willow Creek ditch around the end of the runway and not constructing a culvert. The proposed change would improve the flow characteristics of the ditch and would be beneficial in terms of reducing future maintenance costs. In response to Schmeiser, Overman said a safety area at the end of the runway is included in the design. E.K. Jones noted previous problems in the area. Moved by Tiffany, seconded by George, to get FAA approval to amend the compliance project plans as discussed. Motion carried. MEREDITH ORGANIZATION PROPOSAL: Zehr said a proposal has not been received from the Meredith organization. IOWA CITY FLYING SERVICE'S CONCERNS: United Hangar - Lewis reviewed contrac- tor Mrs—to reso ve the rd problem in the hangar. Streb Construction and Yakish Construction submitted bids to: 1) repair doors and gutters (Streb: $990 + $150, Yakish: $3,260); 2) install false wire ceiling utilizing chicken mesh donated by E.K. Jones (Streb: $2,880); and 3) install false wire ceiling using new 1/2" galvanized mesh cloth (Streb: $6,992, Yakish: $6,945). Airport Commission members discussed solutions to the problem. Jones said there is a problem with ice and snow freezing in the door tracks and they could not be opened and closed. Lehr said plans are outlined in the master plan to move the United hangar building within five years when the airport obtains instrument approaches on runway 24. Zehr said he can investi- gate ways to raise the door tracks to prevent icing. E.K. Jones/Iowa City Flying Service offered to pay ane -half of costs to install the 1/2" galvanized mesh false ceiling. Moved by Saeugling, seconded by Tiffany, to install 1/2" galvanized mesh false ceiling, and accept the E.K. Jones and Iowa City Flying Service offer to pay one-half the cost, and to obtain a total of three bids for the work to be done. Motion carried. The Iowa City ,g, Airport Commission February 13, 1985 Page 2 Airport Commission and Airport Manager will be responsible for reasonably bird proofing the heating duct areas of the United hangar building. T -hangar Wiring and Lighting - Zehr, Lewis and Bowers, Iowa City Electrical Insectorand found e wired as er code. 30� amp circuit weinspectere rinstal led to replace thewiring 20 amp circuit breakers permitting. Jones raised ised oncer sers. Zehr idNate that doors ewill could nottbelopenedsifwaather fire were to occur in the north T -hangar. Airport Property Improvements Commission members asked E.K. Jones to present a proposa to bulla shop addition. Jones stated that a lease extension would be needed if he were to make major expenditures for an addition to his shop. The Airport Commission will assign a subcommittee to review shop addition plans. Weather Observations - Zehr said the Iowa City airport is scheduled to rete ve an au oma c weather service and an MLS system for runway 24. A secondary MLS system will be installed before the year 2000. IOOT recommends the automatic service licablesFARnoted standardsNovember regarding9weatherletter reporting frown aciI reviewed the app Bt es and stated that there was no provision requiring Iowa City or the airport to maintain such a facility. Brown stated that the airport is not obligated to provide weather reporting under terms of thelease w th his lJo es. not In response to Jones, Brown stated Section 6, paragraph P specific with regards to weather reporting. Brown reviewed FAA -FAR Part 135.225 standards. Jones raised concerns about liability when he acts as the weather observer. Houston noted that equipment, including altimeters, will to be needed commission directed Brown research possible options and any liabiltestoweatherobservationsathe Iowa City airport. incorrect and Shap Ramp Slopes - Tiffany reported that the slope grade is causes water to pool during heavy rains. Zehr said the problem can be better analyzed when the snow melts. Schmeiser recommended reviewing solutions to the problem when the subcommittee reviews Jones' shop addition plans. Fuelin Standards - Brown reviewed Jones' lease provisions and stated that se - ue ng standards do not impact on that lease. Brown recommended providing additional language to the fueling standards stating the standards do not impact on commercial operations. In response to Jones, Brown ex- plained that fueling standards will be made part of the city code because of mdtThe reasonsfor iocodifying therstandardswn to inalize the fueling standards and research resentePRESENTATION: withbehalf ai AWARD acertificateof andty Airport o commission, tionorservicechtoi pthe Airport Commission. Saeugling wished the Airport Commission future success. 568 Airport Commission February 13, 1985 Page 3 CHAIRMAN'S REPORT: Schmeiser inquired about weather conditions on the runway. Zehr reported snow removal has been an ongoing process. The new snow blower has helped tremendously. Jones commended Zehr on his snow removal efforts and stated that the snow removal service has been excellent. Schmeiser reported that the Iowa City Chamber of Commerce has formed a committee to study the feasibility of relocating the Iowa City airport and possible economic development on the present airport property. Saeugling said he feels consideration should be given to relocating the airport and initiated the formation of the chamber committee to study industrial develop- ment of the area. Schmeiser said the relocation of the airport was previ- ously considered in the master plan. COMMISSION INPUT: Lewis inquired about bid procedures for the United hangar fa se c -e T n�fnstallation. Commission directed Lewis to return the Streb Construction and Yakish Construction bids and get a total of three new bids for the work. Bids should be addressed to the Iowa City Airport Commission and Iowa City Flying Service. Meeting adjourned at 9:40 p.m. ,-6-6 If bP`�ROVE:� MINUTES DESIGN REVIEW COMMITTEE WORKSHOP SESSION WEDNESDAY, MARCH 6, 1985 IOWA CITY PUBLIC LIBRARY - ROOM B PRESENT: Amert, Alexander, Haupert, Lafore, Seiberling, Sinek, Wockenfuss ABSENT: Eckhoit, Sumnerwill, Wegman STAFF PRESENT: Cain, Stewart GUESTS PRESENT: Sue Riedl (WNT Radio), Dawn Ummel (Daily Iowan) RECOMMENDATIONS TO CITY COUNCIL: None. MEETING CALLED TO.OROER: The meeting came to order at 4:05 p.m. DISCUSSION: Cain introduced Mike Ozaman of Zuchelli, Hunter and Associates (ZHA), the firm preparing a design and development concept for Urban Renewal Parcel 64-1a located next to the downtown Holiday Inn. Ozaman explained that ZHA specializes in feasibility planning for real estate development. The work of the firm covers market and financial analysis, physical planning, architec- tural design, legal analysis, and real estate deals. It was agreed the meeting would take the form of a general discussion relating to design concepts, development options and site considerations. ZHA has proposed a three phase study and is currently in the first phase, i.e., identifying the opportunities and constraints involved in developing the site. Ozaman said the opportunities and constraints of market development potential is half of the first phase, and opportunities and constraints of design and physical planning is the other half. The study will supplement the site analysis and market analysis with a series of interviews with persons interested in expressing views on the downtown area. The second phase of the study will test the ideas which come out of the first phase with a preliminary design concept and a financial feasibility study of that concept. This will include the building costs, isolation of private and public costs, revenues anticipated from the project, and an overall assess- ment of the project. The third phase will examine how to accomplish the project; e.g., should the City be the developer, should a prospectus be issued, should some other market strategy be developed, would a design competition be helpful? ZHA is currently reviewing the recently completed parking study for the downtown area. This study concluded that an additional 400 spaces will be needed over and above the two extra levels approved for the Dubuque Street ramp. Two sites have been identified as meeting the needs of providing those 5% Design Review Committee Workshop Session March 6, 1985 Page 2 400 spaces: one is lot 64-1a and the other is north of the Senior Center an Iowa Avenue. Adequate parking would be considered a site constraint for this parcel. Other site constraints which Dzaman asked the Committee to comment on are public open space, height of the building, setbacks, relationship to adjacent buildings and service requirements. Dzaman said his firm has no preconceived notions of how to develop the site. Work has begun to test the market potential to see what makes sense in terms of commercial development, what will give the highest value to the City and what the cost trade-offs are. Residential, retail, office and commercial uses are all being considered. Potential users of small spaces are being identified, and at least one large block space user has been identified. Although analysis of preliminary observations has only scratched the surface, Dzaman said, the end result will probably be to mix uses. Cammittee members noted, at Ozaman's request, some of their specific concerns and preferences in development of Lot 64-1a. Suggestions included providing an ice skating rink, avoiding using the space for parking and combining retail and residential uses, perhaps with a market and condominiums. If housing is to be an aspect of the development, mixing of intone levels might be desirable. The question of underground parking was discussed. According to Dzaman, costs for building underground parking may run as high as $12,000 per space, as compared to $1,000 per space for high quality surface level parking and $6,000 for open ramp parking. Questions were raised as to planned uses of the Old Public Library property and how this would relate to the subject parcel. Cain noted the plans for the Old Public Library property are unclear at this time. Use of open space in the design was noted as a preference by several commit- tee members. Haupert said he favors a random boundary as well as open space in the design. Dzaman said he believes Council wil have to make a policy level decision about what types of amenities will be required on the site. Dzaman suggested the Design Review Committee might take a "shopping list" of amenities, rank these, and make recommendations to Council. Haupert said the number one request should be high quality aesthetics of design. Members noted that the relationship to surroundings and scale of neighborhood buildings should be considered. Suggestions were made that the building not be more than twelve stories when completed, that the top level should correspond to one level of the Holiday Inn, that the completed project should hide theparking ramp behind it, and that its lines should relate to the diagonal lines of the Holiday Inn. Ozaman encapsulated this discussion with the statement that he understood the Committee to feel that good design is more important than overall height. Committee members agreed. EW Design Review Committee Workshop Session March 6, 1985 Page 3 Amert brought attention to the triangular relationship of the facade of the new Public Library building, the old Public Library, and the hotel. Amert said there is insufficient space for the pedestrian to step back to enjoy the view of the new library's south facade, and that the setback of the project for 64-1a could allow for that to happen. Ozaman explained why he thinks officespace might in the long run be a good use of the land and speculated that a major corporation might find the space attractive for offices. L•afore reiterated his preference for combined retail, residential and office use of the space. Other questions considered were how close to the Dubuque Street ramp the project can be built and materials to be used in the surface of the building and landscaping. Lafore expressed his preference that the project should have roughly the same outdoor surface as the hotel. Further discussion included possible uses of open space in the design, such as an ice rink, a jogging track, a performance space or a mini -park. There was some discussion of use of the space for student housing, but committee members felt that, for the most part, this was not a compelling need at this time. A greater need might be permanent residential housing. Haupert and other members expressed the desire that something 'exciting' be done with the development of this parcel. Ozaman requested that the Committee think about which amenities would best enhance the overall design and quality of downtown. The meeting adjourned at 5:25 p.m. s69 0) RECOMMENDATION TO CITY COUNCIL That the preliminary design plans for redevelopment of Urban Renewal Parcel 65-2b for the Paul -Helen Building as proposed by the Small -Mears Building Company be approved as consistent with the Urban Renewal Plan and City Plaza design criteria and with the enthusiastic commendation of the Design Review Committee. CALL TO ORDER Chairperson Seiberling called the meeting to order at 4:05 p.m. Alexander moved the minutes of October 24, 1984, January 16 and March 6, 1985 be approved. Wegman seconded the motion. The motion carried unanimously. URBAN RENEWAL PARCEL 65-2B William Nawysz, architect for the Small -Mears Building Company, explained the proposed renovation of the Paul -Helen Building. He presented renderings of the north and west faces as well as a layout of the proposed site including thedetractrfromea. He park huaito supplement redevelopment design did not seek Seiberling asked about the location of the windows. Nowysz pointed out that he had tried to create continuity around the corner of the building since the corner was the 'face' that was most evident to pedestrians and traffic. Alexander asked what color the brick would be. Nowysz stated that the color would match the color of the brick on the front as closely as possible. In response to a question from Alexander about the grid pattern an the west face, nssenon the .�et,would el the desigant eorthfaceHe said the materialforthis would be glass or glass blacks. Seiberling asked if the south face would have windows.Nowysz replied that it was a on the southsfaceity but had not of the upper floorset bin thecpresentThere building,already windows 50 PRELIMIRARY MINUTES Subject to Approval DESIGN REVIEW COMMITTEE MARCH 20, 1985 - 4:00 P.M. PUBLIC LIBRARY - MEETING ROOM A MEMBERS PRESENT: Alexandr, Lafore, Seiberling, Sinek, Alexandr, Wegma, Wo ke MEMBERS ABSENT: Eckholt STAFF PRESENT: Cain, Chandler, Franklin GUESTS PRESENT: Phil Mears, William Nowysz RECOMMENDATION TO CITY COUNCIL That the preliminary design plans for redevelopment of Urban Renewal Parcel 65-2b for the Paul -Helen Building as proposed by the Small -Mears Building Company be approved as consistent with the Urban Renewal Plan and City Plaza design criteria and with the enthusiastic commendation of the Design Review Committee. CALL TO ORDER Chairperson Seiberling called the meeting to order at 4:05 p.m. Alexander moved the minutes of October 24, 1984, January 16 and March 6, 1985 be approved. Wegman seconded the motion. The motion carried unanimously. URBAN RENEWAL PARCEL 65-2B William Nawysz, architect for the Small -Mears Building Company, explained the proposed renovation of the Paul -Helen Building. He presented renderings of the north and west faces as well as a layout of the proposed site including thedetractrfromea. He park huaito supplement redevelopment design did not seek Seiberling asked about the location of the windows. Nowysz pointed out that he had tried to create continuity around the corner of the building since the corner was the 'face' that was most evident to pedestrians and traffic. Alexander asked what color the brick would be. Nowysz stated that the color would match the color of the brick on the front as closely as possible. In response to a question from Alexander about the grid pattern an the west face, nssenon the .�et,would el the desigant eorthfaceHe said the materialforthis would be glass or glass blacks. Seiberling asked if the south face would have windows.Nowysz replied that it was a on the southsfaceity but had not of the upper floorset bin thecpresentThere building,already windows 50 Haupert stated that the cost figures were confusing. Mears pointed out that the redevelopment would.cost $450,000 and the building purchase would cost $450,000, for a total of approximately $900,000 to be financed. Haupert complimented Nowysz for an excellent design and stated that he hoped all the proposed elements could be brought together. Haupert then asked how the plan shown for the minipark differed from the original plan for the park. Franklin responded that the essential difference was in the placement of the stage and its access by the handicapped. Wockenfuss stated that the stage would not be as visible from the plaza as had been planned. Franklin suggested that the members should be aware of discussions concerning the establishment of a public performance area on Parcel 64-1a near the hotel and added that they may want to examine that idea as an alternative or additional stage area if the minipark stage is inade- quate. Hockenfuss thought that a third stage would be excessive. Lafore asked what the proposed stage's dimensions were. Nowysz replied that It was 21'x 12', including all three tiers and about 21' x 8' an the top tier alone. He reminded everyone that it was just a proposed design, not a final one. Franklin pointed out that one apparent advantage of this design was that it worked well with trees and plantings. Seiberling suggested that the committee re-examine all open space in the downtown area at some future date in order to try to create a cohesive pattern for the various uses. Mears agreed and noted that if this project proceeds, the construction would delay work on reconstruction of the park and allow time to make final decisions about its use in relation to the area around the fountain and by the hotel. Summerwill commented that the proposal was absolutely handsaw. Sinek asked if construction on the parcei.would hinder continued use of the park. Nowysz pointed out that the needed scaffolding would fit into the existing buffer area, creating very little conflict with the continued use of the park. Seiberling asked what the expected tax increment would be. Mears stated that he would estimate a doubling in tax revenues. Alexander pointed out that the traffic flow would be drastically altered, thus changing the way the park is used. Nowysz agreed that he had a very relevant point and would welcome suggestions on how to make the space compatible to the needs of the current and future park users. Lafore said he also agreed with Alexander, yet viewed this proposal as a great improvement over the current situation. Summerwill moved that the Design Review Committee recommend to the City Council that the design plans for redevelopment of Urban Renewal Parcel 65-2b for the Paul -Helen Building as proposed by the Small -Mears Building Company be approved as consistent with the Urban Renewal Plan and City Plaza design criteria and with the enthusiastic commendation of the Committee. Lafore seconded the motion. The motion passed unanimously. Shy OTHER BUSINESS 1. Update on City Plaza Fountain Cain noted the news clippings distributed with the information packet. A general discussion followed which concluded with no clear sense of need to pursue the subject at this time other than to ask Al Cassady if the flow of water from the fountain could be made more consistent. Wegman indicated he would look into this with the architect who designed the fountain. i 2. Design Review Committee Information 1 A. Seiberling asked for a clarification of the intent of the sign ordinance changes as proposed. Franklin responded that there was a conscious decision not to address design questions when redoing the sign ordinance because such an ordinance would take a longer time to formulate and would create a burdensome administrative task. She said taste is difficult to legislate and those who would have the responsibility for enforcing the ordinance would have different levels of expertise. Franklin suggested that if the Committee wanted to explore the issue it could more easily be dealt with in historical or downtown districts rather than city wide. Seiberling wondered if it would be possible to approach design from an educational perspective. Wegman agreed, stating that a booklet would be a good start. Haupert suggested that staff collect some brochures fron cities that have experience with this problem. Cain indicated she would do that. a. Seiberling inquired about the status of Old Capitol Center window concerns. Cain responded that the windows apparently have a problem with ventilation and the areas become very warm. Wegman suggested that staff draft a letter to the owners asking for a meeting at Old Capitol to see if a solution for the windows could be found. Haupert agreed and proposed that the committee make that the order of business for the next meeting in April. Seiberling stated that some ideas are needed before the committee meets with the OCC owners. Amert volunteered to work on ideas, noting that Eckholt has already done some work in this area. Haupert suggested that blinds could be installed. Wegman stated that mirrored plastic would be cheaper and just as effective. Cain said she would draft a letter requesting a meeting. C. Seiberling noted that the Committee should express its appreciation to Mr. Bray of the Holiday Inn for his efforts in taking corrective steps to get a new sign that shines white, instead of green, at night. Members agreed. The meeting adjourned at 5;13 p.m. The m nutes were taken by Sam Chandler 0Lal MINUTES (INFORMAL: NO QUORUM PRESENT) D 0 D 0 RIVERFRONT COMMISSION V L U WEDNESDAY, DECEMBER 5, 1984 - 7:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Daily, Lewis, McGuire, Scott MEMBERS ABSENT: Boutelle, Gerleman, Leo, Rausch, Willis, Oehmke, Swed- ish -Moses STAFF PRESENT: Cain, DeVolder RECOMMENDATIONS TO COUNCIL None. INFORMAL CALL TO ORDER The informal meeting was called to order at 7:39 p.m. DISCUSSION OF DISTRIBUTION OF U.S. ARMY CORPS OF ENGINEERS INFORMATION Cain distributed the suggestions submitted by the COE for the "Question and Answer" sheet. She noted that the changes seemed reasonable and improved the draft. Cain continued that if the Commission agreed, she will have the sheet typed in formai form. One copy will be sent to the Press -Citizen for a possible article for spring publication. Also, after the first of the year, copies will be sent to owners of property abutting the river and to persons who signed the attendance list at the Commission's public meeting last February. Cain also. distributed parts of the COE "Report of Sedimentation" from the 1975 Resurvey of the Coralville Lake and Iowa River. She noted that the report did not contain measurements of river depths downstream of the dam. A new report, based on the 1984 resurvey, should be published within the next two years. Further discussion included erosion of the bank by the Butler Bridge and how this problem could be approached. UPDATE ON COMPLAINT ABOUT STURGIS CORNER FILL Cain distributed a map of the Sturgis Corner plat which showed the extent of fill as measured by the Engineering Division earlier in the week. The fill apparently extends into the 50 -foot area that the Commission had previously recommended be accepted by the Council as a natural buffer. Commission members discussed ways in which the Commission could indicate its concern. Members decided that the Chairperson should send a letter to the developer about maintenance of the buffer area in its natural state. McGuire explained the history and progress of the Ad Hoc Committee thus far. She said that the Ad Hoc Committee started out with good momentum and had developed a policy statement which was sent to the City Council for feedback. 576 Riverfront Commission December 5, 1984 Page 2 McGuire said the Ad Hoc Canmittee is now considering a performance standards approach to regulating sensitive environmental areas and is also looking into a combination of regulations and incentives. Lewis concluded the discussion by congratulating the Ad Hoc Committee on the good work that it has done so far, and she expressed her hope that it would continue its work in the future. PUBLIC DISCUSSION There was no public discussion. ADJOURNMENT The informal meeting adjourned at 9:13 p.m. Minutes submitted by DeVolder. 0 S76 n �b00) APPROVEQ MINUTES RIVERFRONT COMMISSION MARCH 6, 1985 - 7:30 P.M. PUBLIC LIBRARY - MEETING R0014 B MEMBERS PRESENT: Boutelle, Daly, Gerleman, Horowitz, Leo, Lewis, Willis, MEMBERS ABSENT: McGuire, Oehmke, Rausch, Swedish -Moses, STAFF PRESENT: Cain, Chandler GUESTS PRESENT: Larry Baker, Kay Gillies, RECOMMENDATIONS TO CITY COUNCIL: None. CALL TO ORDER Chairperson Lewis called the meeting to order at 7:35 p.m. Sue Horowitz, the new Planning and Zoning representative, was introduced. Lewis asked unanimous consent to take up item V' of the agenda. Seeing no objections, it was so ordered. ELECTION OF•CHAIRPERSON AND -VICE -CHAIRPERSON -FOR 1985 i Lewis stated that due to pressing personal concerns she could no longer serve as chairperson and, effective immediately, was tendering her resignation. She added that she was grateful for the support of the members and enjoyed her tern as chairperson. Lewis then asked that nominations be open for the 1985 term for chairperson. Gerleman moved that Willis be nominated for chairperson. Boutelle seconded the nomination. Gerleman moved that nominations cease and that a unanimous ballot be cast. Lewis, seeing no objections, so ordered. Willis indicated he would serve but wondered if there was any problem because he was on the Riverfront Commission as a representative of another body. Leo pointed out that several of the members filled that role and saw no problem with it. Cain added that there were no restrictions limiting the chairperson to certain members. Horowitz inquired if the term was for one year. Cain indicated it was. The motion passed (6-0-1; Horowitz abstained). Boutelle moved that Leo be nominated for vice -chairperson. Daly seconded the motion. Daly moved that nominations cease and that a unanimous ballot be cast. Willis, seeing no objections, so ordered. The motion passed (6-0-1; Horowitz abstained). Lewis left at 7:42 p.m. .570 CONSIDERATIONS OF THE MINUTES OF NOVEMBER 7, 1985 AND INFORMAL MINUTES OF DECEMBER 5, 1984 Gerleman moved that the minutes of November 7, 1984 be approved. Leo seconded the motion. The motion passed (5-0-1; Horowitz abstained). Boutelle moved that the informal minutes of December 5, 1984 be approved. Daly seconded the motion. The motion passed (5-0-1; Horowitz abstained). DISCUSSION OF REVIEW POLICY FOR DEVELOPMENT PROPOSALS. IN THE IOWA RIVER FLOffF=N Cain explained that the Planning and Zoning Commission had acted on the Gordon Russell request but the policy question remained about which proposals would trigger review by the Riverfront Commission. Staff suggested that any large scale development or rezoning within 100' of the high water mark would automatically be routed to Riverfront for review. She added that while Russell's property was not in this area, it was in the Iowa River floodplain. Cain referred the members to Franklin's memo on this subject and explained if this policy was accepted, there would be no automatic referral of proposals like Russell's for review. Leo asked if Russell's request had been approved by Planning and Zoning. Horowitz responded that it had with certain agreements attached that pro- tected his neighbors. She added that this was the sort of question that should come before the Riverfront Commission because this Commission could explore the unknowns of what impact the creation of a lake that close to the river would have on the river or downstream neighbors. Willis discussed the difficulty with examining proposals like this and said the Commission can only execute citizen review. Cain said that the staff policy establishing suggested guidelines for review procedures would depend on the Planning and Zoning representative to relay items of concern when proposals were not adjacent to the Iowa River or within 100 feet of the high water mark. Leo stated that when possible the Commission can encourage comments from affected property owners and neighbors, try to respond to their concerns and help find expert advice. Horowitz added that the procedure can be informal but the need to raise these questions should be recognized. Willis said he felt that Horowitz should feel free to raise questions with Planning and Zoning that she thought would be of interest to members of the Riverfront Commission and to convey concerns on specific proposals when she deemed appropriate. UPDATE-ON•STURGIS•CORNER•FILL Gerleman inquired about the status of the letter concerning the Sturgis Corner development. Willis responded that it had been sent in December and no response had been received. Cain stated that the developer's next step would be to apply for a building permit which should be issued only if there is compliance with the plat. Cain said that City engineers had surveyed the site and had talked with the developer's engineer. She noted that the developer is aware of concerns and that actions to remedy them probably have been controlled by the weather. 5 74 Daly asked who was responsible for cleaning up trash in the ravine to the north of Sturgis Corner. Cain stated that the property owner is responsible. Daly asked if there was any way to clean it up now to prevent it from leaching into the river. Willis said that the Mayor's youth clean-up crew could be a possibility if it was a simple clean-up problem. RESPONSE TO DOCUMENT SENT TO RIVERBANK PROPERTY OWNERS IN JOHNSON COUNTY Cain said that one response had been received from Fairfax, Iowa. The letter was addressed to the Corps of Engineers, with a copy sent to the Commission Chairperson. The writer criticized the Corps' operation of the dam and its effects on downstream property. DISCUSSION OF THE CORALVILLE MILLDAM PROJECT Cain explained the process currently underway through actions of the City Council. Willis asked if the environmental impact would be included in the feasibility study. Cain indicated that it should. Daly stated that he was concerned about the long term care of the dam, noting that it is not in very good shape now. Leo asked if that concern was based on the prospect of the project not going through. Daly replied that was indeed his concern. He added thai-if it does go through the flow might be more consistent. Leo said that according to the Corps of Engineers, their policy of flood control will stili be the first priority. Willis asked when the permit would be issued. Cain responded that it should be out within the next two months. Wilis added that after the permit is issued would be a good time to make the concerns of the Commission known. INFORMATION ABOUT EROSION•AROUND•BUTLER BRIDGE Cain explained that her inquiry to the Johnson County Road Department had revealed that road use funds would not be used for the banks of the river. Since the bridge was in no danger, the Road Department was not involved in controlling erosion. Daly asked who could take corrective steps. Cain sug4ested that since the land was in the county, it might be a good idea to approach county agencies. UPDATE ON- REQUEST TO IOWA CONSERVATION- COMMISSION FOR IOWA RIVER REGULATIONS Cain explained that the City Council had indicated that the rules and regulations controlling the river should be the same as now in the City Code. She added that the Iowa Conservation Commission (ICC) informed her it would be necessary to publish public notice and file a request for special rules. Cain said she was not sure the City Council agreed with the extent of the Riverfront Commission's recommendations. She said she had sent a memo to the City Manager outlining the necessary procedure and requesting that City staff informally explore developing river regulations with ICC staff before submitting a formal request. Boutelle asked if there would be progress before this summer. Cain stated that she thought it would not take long unless changes in state rules were required. Willis noted that since the river is in Iowa City the City ought 5 70 i 4 to be able to control activities within its boundaries an the river. He added that he would call the City Manager and would ask to be put on the Council agenda to explain Riverfront's position if necessary. Cain pointed out that the City Council seemed to favor having the Conserva- tion Commission adopt Iowa City's regulations rather than giving the City the authority to regulate the river (because of possible liability problems). Willis added that the City could ask the legislature to change the law and added that Coralville's input would be important in that process. Gerleman noted that the Conservation Commission had seemed cooperative and we should take advantage of that to get the task completed as soon as possible. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was no public discussion of any item not on the agenda. OTHER BUSINESS: 1. Commissioners' reports: Willis reported on the status of consideration of building a bandshell at City Park. Boutelle asked what the nature of the complaints had been. Willis said that most of them were about parking and crowd problems. 2. Cain inquired if there were any objections to having the graphic on the Riverfront brochure used on the Parks and Recreation Department's spring activities brochure. There were no objections. 3. Cain asked where members preferred to meet in the future. There was general consensus that the Public Library was the first choice with the Council Chambers and the Transit Facility meeting room as secondary locations. 4. Cain asked everyone to give some thought to ideas for River Month in June. Willis suggested a recognition program for sensitive riverbank development. Daly added the Commission could designate a Riverbank Property of the Year. Willis appointed Leo in charge of a subcommittee to explore ideas. ADJOURNMENT: The Chairman adjourned the meeting at 9:19 p.m. Minutes taken by Sam Chandler %,0 Iffiffid MINUTES URBAN ENVIRONMENT AD HOC COMMITTEE FEBRUARY 19, 1985 - 4:00 P.M. IOWA CITY RECREATION CENTER, ROOM A MEMBERS PRESENT: Baker, Brinton, Jakobsen, Jordan, Koch, Amert, VanderWoude MEMBERS ABSENT: Boutelle, McGuire, Lorenzen, Strait STAFF PRESENT: Boyle, Franklin, Milkman, Chandler GUESTS PRESENT: Dean Oakes, Bruce Glasgow, Larry Schnittjer CALL TO ORDER: Co -Chairperson Baker called the meeting to order at 4:05 p.m. CONSIDERATION OF MINUTES FOR FEBRUARY S. 1985: Jakobsen moved that the minutes for February 5, 1985, be approved as circu- lated. Koch seconded the motion, which was approved unanimously. PUBLIC DISCUSSION: Baker noted the presence of Dean Oakes, Bruce Glasgow and Larry Schnittjer as guests invited to respond to the Committee's ideas an preserving and pro- tecting environmentally sensitive areas. DISCUSSION OF PDH ZONING IN ENVIRONMENTALLY SENSITIVE AREAS: Milkman explained the Urban Environment Policy recommendations of the Committee, and the environmentally sensitive area designation. She said that it is hard to identify all the environmentally sensitive areas geographi- cally, and that it was necessary to look at all the elements that make an area sensitive. Same of those elements are mature woodlands, steep slopes, floodplains. Methods need to be found to ensure that these elements continue to carry out their natural functions. Milkman indicated that when an area is developed it is important to consider environmentally sensitive elements. She said that currently PDH 1s volun- tary. The Committee is now looking at possible areas for mandatory POH zoning such as the Neuzil tract and the area south of I-80 and east of N. Dubuque Street. Milkman added that it is possible the Committee may ulti- mately look at smaller areas than two acres. She stated that if certain elements, e.g. steep slopes are present, it would trigger POH zoning or certain performance standards would be required. She indicated to the guests that she and the Committee would like to hear their response to mandatory PDH zoning or performance standards. Baker indicated that everything that this particular Committee does is in the form of a recommendation. Jakobsen noted that the Planning and Zoning Commission had decided that it also would take a look at PDH zoning initiated by the City and would, indeed, look at areas less than two acres. .S71 Urban Environment Ad Hoc Committee February 19, 1985 Page 2 Larry Schnittjer said that his concern with POH zoning is that the developer is exposed to far more public hearing and scrutiny than he is under the current subdivision rules. Franklin explained how a PON works now. She indicated that an application merely proposes a density transfer within the planned area. The lot size, width, setback is negotiated by the City and the developer as the plan evolvaddedethatranklin said importantthe question ordinance is whether yousthree want publicihearings. there is a question with environmentally sensitive areas. Since a PON may poten- tially change the use of an area, that may well be an argument for public exposure and a public hearing. Baker asked if the process can be expedited in any way. Franklin responded that that may not be the biggest problem. In a public hearing, the raising of extraneous concerns may often pose a bigger problem. Baker indicated an example of that may well be the Melrose Lake area. Baker inquired whether for a PDH zone there would still be a hearing. Franklin responded that was soethinat the ordinan. She Itmcouldgbe similar to havan tLSRO with o be �appr appout roval by resolution added Baker said that he would be happy with the type of situation that has occurred in Des Moines where the developer goes to the neighbors first and seeks their input. Bruce Glasgow indicated that that is standard practice in the industry already and doesn't necessarily need to be mandated by ordinance. Baker added that anything this Committee does is not likely to recommend an increase in the public exposure over what we have now. Jakabsen stated that the Committee and the Planning and Zoning Commission spend a lot of their time and effort and concern with mature trees. She added that the review process will have to be geared to address these kind of environmental concerns. Milkman stated that the PDH zone has the advantage that it notifies everyone that potential changes can occur as opposed to the lack of public notice that we have now. Jordan commented that most people are unaware of the zoning in their particular area right now. Bruce Glasgow asked if it was the intent of the Committee to try to save tres. He ane example ofathe Fosterd that hRoadrrent area.prHeeexplainedures yus thattindorder that. to createtan arterial road, it is often necessary to level areas and make wide swaths through areas that include trees. Glasgow said that drainage is another factorthatis deadly to trees. He pointed out that the ordinances won't inibackuyards storm alonq the sidewalks,snecessitatinggthetrennval ofemoreatrees in order to dig the sewer lines. He said that the PON potentially allows one-way streets and it would be passible under those circumstances to save more trees. Baker agreed saying thatY�ordinaces are not compatible with saving trees. Franklin asked Glasgow if there are advantages that he saw in a PON. Glasgow responded that he saw it as creating a little more flexibility for the develer. As an t sewers underop pthe street, example,tat would Pallay ON ulsome l ofow the he flexibility eto nvironmental ntalconcerns concerning trees. Larry Schnittjer added that storm water management is 571 Urban Environment Ad Hoc Committee February 19, 1985 Page 3 another requirement that is deadly for trees. In many instances the storm - water management system is set up so that certain wooded areas are flooded out periodically which will ultimately kill the trees. Baker added that there was the additional concern of what to do with the slopes. He asked why we have to have a requirement for concrete streets. Franklin responded that the concrete streets last longer and since the 1 streets are ultimately dedicated to the City, that was a major concern of the City. She said it is possible that under a PDH that there could be an authorization for private drives which could be asphalt. Amert stated that flexibility is okay, but cautioned the Committee that they should not lose themselves in the extremes. She stated that the Committee needed to create a balance and added that a compromise can be achieved. Dean Oakes commented that it is often easier to plant more trees than to save existing trees, and he would be amenable to having that sort of requirement for developments. He also pointed out that the cost of additional require- ments was eventually passed on to the purchasers of the property. Oakes also j pointed out the problems with storm water detention on small lots. Baker I thanked the guests for their comments. ADJOURNMENT: t Meeting adjourned at 5:03 p.m. Minutes were taken by Sam Chandler. OM S71 FINAL MEETING* CHARTER REVIEW COMMISSION JANUARY 21, 1985 Charter Review Commission: January 21, 1985, 7:05 PM in the Council Chambers at the Civic Center. Chairperson Balmer presiding. Commission Present: Balmer, Mintzer, Ringgenberg, Baldus, Davidsen, Matsumoto. Absent: Roberts, Welt, Goodwin. Staff Present: Karr, Boyle, Smith. Tape Recorded: Reel CRC17-84, Side 1, 372 -End, Side 2, All; CRC18-84, Side 1, 1-9. Chairperson Balmer called the meeting to order at 7:05 PM. The minutes of the Oecember 10, 1984 Charter Review Commission were approved as read. Balmer said this meeting was necessitated by information received from the City Clerk and County Auditor. Also changes in information need to be clarified before the meeting with the City Council. Review Ballot Language Commission reviewed the December 27 memo from Assistant City Attorney Boyle. Karr stated that a formai legal opinion from the state Elections Director and/or the County Attorney's office on the proposed ballot language could take 30 to 60 days. Baldus read Section 49.45 of the State Code Ballots referred to in Section 49.43 shall be in the following form: "Shall the following amendment to the Constitution (or public measure) be adopted ... here insert summary..... Boyle noted the Code says "Insert the summary if it be a constitutional amendment or statewide public measure." Boyle said he didn't know if a summary could be used if it is non -state- wide. Commissioners agreed State Code is ambiguous because it is not clear if a summary can be used if it is not statewide but only a local measure. Commission members discussed changing the language for the ballot proposal. Boyyle suggested adding ballot language to read "The proposed amendment will provide for nomination and election...", thereby summarizing the intent. Commission members agreed to the following ballot language: "The Iowa City Charter now provides for nomination of three Council - members by district with election by voters of the entire city. The proposed amendment would provide that the three district City Councilmembers be nominated and elected solely by the voters of their respective districts. Shall the following proposed amendment to the Charter of Iowa City be adopted? Yes No "Section 2.01 Composition... Section 3.03 Regular City Election..," Balmer requested staff to prepare a copy of the language as agreed upon for the Council meeting. * Mailed to commission for approval Page 2 Revisions to Proposed Changes The Charter Review Commission reviewed the January 18, 1985 memo from Assistant City Attorney Boyle. Section 1.02. Boyle stated that the City Manager has concerns that when the charter was originally drafted "subject to state law" was limited to each section so that there would not be any implication that the Charter Review Commission was trying to limit the powers of the City in any way. Ringgenberg said the original Charter Review Commission was trying to stay with local control. Commission members agreed to stay with the original charter language. Definitions. Boyle said if the charter is revised to state "resident of owia CTfy who is registered to vote', then it clearly limits it to people who are both residents of and registered to vote in Iowa City. Section 7.038 and 7.040. Baldus said new language that will be submitted or Council approval -needs to be underlined. Commission members reviewed changes to 7.038 and 7.04D and discussed mandatory and optional require- ments for validation of signatures. Baldus said the intention is to provide information to verify if a signature is valid. Boyle said two things are needed: A person who is a resident of Iowa City and is a qualified elector - the address provides evidence of the Iowa City residence. Baldus said a clause should be added stating that failure to provide this information shall not invalidate the petition. Commission members said 7.040 covers that. Baldus said there are two issues: 1) Do we want to require that the document include a place to enter information (name, address, date, birthdate), and 2) Is the failure to put that information on the petition a basis for invalidation. Baldus said a space for a birthdate should be required. Mintzer explained that the revised section 7.038 states that the form has to provide a space for the birthdate and the City Council can still require that birthdate be filled in. Karr said that if the Council would require birthdate, they would do so with an ordinance change and omit "that no signer shall be required to furnish his/her birthdate" from Section 7.038. Baldus said people should have the opportunity to provide that information and it should not be left to the discretion of Council. Karr said that people will not provide the information if it is optional. Karr and Davidsen raised concerns that there is confusion with what's required on the form, what the petitioners have to do, and what the Council can do. Commission members discussed what information should be required on the form and from the petitioners. Balmer said if information is optional, petitioners should be told that the birthdate may be needed to determine the validity of signatures. Baldus said the Charter Review Commission needs to decide if the optional information is needed to validate a signature. Boyle stated that the City Clerk shouldn't be required to go to other collateral sources to validate signatures. In response to Baldus, Boyle said the signature would not be counted if the date is omitted because of the Charter provision that requires that the signature be secured and peti- tions filed within six months after the date the affidavit is required. [Note: Even though the signature might otherwise be valid for purpose of Page 3 Section 7.040.] Baldus proposed that Section 7.038 read "...the form shall also provide space for the signers birthdate but failure to enter birthdate shall not invalidate a signers signature." Karr inquired about the validation of a signature if the date is omitted. Boyle said the omission of the date doesn't invalidate the signature, it just means that it wasn't signed at the right time. Karr said she requested consideration of the problem of timing, the validity of signa- ture's section, and had general concerns about what should be counted when validating signatures. Karr explained that birthdate was mentioned in a previous memo as a possible substitution for address. Since the address is necessary, Karr does not endorse using birthdate as an additional optional criteria to verify signatures. Karr stated the simpliest way to avoid problems is to get the minimal amount of information required to verify a signature. Karr stated she is willing to work on the language that would use birthdate as a criteria. Baldus said it is completely irresponsible to invalidate a signature solely because someone has moved and that if the City Council does not accept this section as revised it should go on the ballot. Commission member agreed to revise language in Section 7.038 to read '...the form shall also provide space for the signer's birthdate but failure to enter birthdate shall not invalidate a signer's signature° and retain Section 7.040 as noted in the January 18, 1985 revisions. Section 8.02. Boyle explained "In a manner' might not allow City Council flexibility or any freedom. In response to Ringgenberg, Boyle said language allowing the Charter Review Commission to recommend to the Council corrective and minor amendments is too vague and leaves it open to interpretation problems regarding what corrective and minor amendments are. Balmer will report the results of the meeting with City Council at the next Charter Review Commission meeting. Karr will check an the earliest date for submitting the ballot question through the County Auditor. The ballot question will be sent to the Charter Review Commission members for their review before submitting it to the City Council and to the Commis- sioner of Elections. Meeting adjourned at 8:10 PM. .5,102 MINUTES AMN BOARD OF ADJUSTMENT FEBRUARY 13, 1985 - 5:45 P.M. CIVIC CENTER COUNCIL CHAMBERS ME14BERS PRESENT: Barker, VanderVelde, Fisher, Randall, Mask STAFF PRESENT: Beagle, Boyle, Franklin, Manning CALL TO ORDER: Chairperson Barker called the meeting to order at 5:50 p.m. FINAL ACTION TAKEN: 1. SE -8501. Application submitted by Vern Emde for a special exception to es a 1sh a child care center on Lot 5, Eastdale Mail (Plaza). Approved the special exception as submitted by a vote of 5-0 with the following conditions: a. The maximum number of children in attendance be set at 60 as agreed by the applicant's agent. b. The two parking spaces within the storage shed be opened for public use during the hours of operation of the center to achieve compliance with the off-street parking requirements. 2. SE -8503. Application submitted by Opal Allen for a special exception for the property at 629 E. Jefferson to provide for off-site parking area located on a separate lot at 623 E. Jefferson Street. Approved the special exception as submitted by a vote of 4-1 with the following conditions: a. The recording of an irrevocable covenant approved by the City Attorney, designating a 3'x17' area of the lot at 623 E. Jefferson Street as space for parking assigned to 629 E. Jefferson Street. b. The parking spaces at 629 E. Jefferson Street be located 2' north of the rear property line to meet the 22' aisle requirement. CONSIDERATION OF MINUTES FOR SEPTEMBER 26 OCTOBER 10 DECEMBER 12 1984 AND MORY 9, 1985: VanderVelde corrected the January 9, 1985, minutes: page 3, number one of the recommendations she proposed to strike out. Boyle pointed out that this was in the last sentence of Section I.F. Fisher corrected page 4 of the January 9, 1985, minutes to include a state- ment that a staff report could be obtained through the City. Randall moved to approve the minutes of September 26, October 10, December 12, 1984 and January 9, 1985, as amended. VanderVelde seconded the motion. The motion carried unanimously, 5.0. 57.3 MINUTES BOARD OF ADJUSTMENT FEBRUARY 13, 1985 - 5:45 P.M. PAGE 2 SPECIAL EXCEPTION ITEMS: 1. SE -8428. Public hearing on an application submitted by Roger Larson for 7 -special exception to permit off-site parking at 404 E. Jefferson Street for a use at 425 E. Jefferson Street. Barker asked staff if Larson was actively working on the application, and if staff felt the item warranted being deferred. Larson explained that he is waiting for the church near his property to decide if they will allow him space. Since the Church board must appeal to a higher group, it is taking time. He felt the situation should be worked out by next month. VanderVelde moved to defer item SE -8428 until the March 13, 1985, meeting. Randall seconded the motion. The motion carried unanimously, 5-0. 2. SE -8501. Public hearing on an application submitted by Vern Emde for a special exception to establish a child care center on Lot 5, Eastdale Mall (Plaza). Beagle explained that a child care center is permitted in the CC -2 zone by special exception. Planned is a four classroom structure; protective perimeter fencing around the area; an asphalt playground area and an accessory storage shed/parking garage. Ten off-street parking spaces will be provided, two of which are located in the storage shed. Staff felt that what the Emdes have planned is consistent with Section 36-19(d)(3) of the Zoning Ordinance. Concerning the traffic impact, staff felt that since access to the site is provided by a private street, and the child care center is at the end of this street, there would be little impact upon the movement of commercial traffic within the subdivision. VanderVelde questioned Beagle as to why there would be no traffic problem. Beagle replied that there was little commercial traffic in that corner of the subdivision. Wendy's restaurant, the property to the west, has its own main entrance, and likewise Kirwans Furniture has its own access points further west. Franklin added that a furniture store usually has a low traffic volume. The commercial areas are basically self-contained and have other access points not involving traffic movement in front of the facility. Beagle stated that staff recommends approval of the special exception subject to the following stipulations: a. That the maximum number of children accepted by the preschool be set at 60 as agreed by the applicant's agent. .573 MINUTES BOARD OF ADJUSTMENT FEBRUARY 13, 1985 - 5:45 P.M. PAGE 3 b. That the hours of operation be limited to Monday through Friday from 6:30 a.m. to 5:30 P.M. as submitted by the applicant. (The Board may wish to modify the hours of operation if it favors a second shift.) c. That the two parking spaces within the storage shed be opened for public use during the hours of operation in compliance with the off-street parking requirements. Fisher asked for an explanation of the condition of the hours. Beagle replied that through the special exception, the Board can regulate the operational parameters of the facility. Mask questioned whether the 60 children accepted by the facility meant 60 children per shift, or 60 children in total. Beagle explained this to mean 60 children at any one time. Fisher asked if the parking included the staff of the child care center. Beagle responded that the parking is for "those who use the facility." VanderVelde asked if there was an area where children could be left off. Franklin said the child would have to walk through the parking. PUBLIC DISCUSSION: Ben Moore, 304 Oberlin, Iowa City, Iowa. As a representative of the Emdes and of the construction company, Moore confirmed that access and traffic were that tnot a he parentsem. As far are required asleaving bring the Children intthe children o the the facility. According with attendanceations at thenf child facility care is 70, but because of the maximum parkingorequirementsf children r, the Emdes are reducing that to 60. Moore added that the building is built in harmony with other buildings in the area, with sodding planned for the area south and west of the building. Randall moved to approve item SE -8501 with the following conditions: a. The maximum number of children accepted by the preschool be set at 60 as agreed by the applicant's agent. b. The two parking spaces sahieeffb lic use durigtehourrsfoperation iecomplincewththeo-strefor etparking requirements. Mask seconded the motion. BOARD DISCUSSION: Mask asked that the condition referring to the number of children accepted by the preschool be amended to in attendance rather than "accepted by". Randall agreed to the amendment. VanderVelde asked staff if the use was retail, what would be the number of parking spaces needed. 573 MINUTES BOARD OF ADJUSTMENT FEBRUARY 13, 1985 - 5:45 P.M. PAGE 4 Franklin replied that parking for retail is based on square footage of use at a rate of one space for each 200 square feet of floor area. Child care on the other hand is based on the number of children. Fisher questioned the purpose of the storage shed. Moore explained that it is basically for staff parking and storage for large playground equipment. The motion carried unanimously, 5-0. 3. SE -8502. Public hearing on an application submitted by Thomas Mueller for—special exceptions to permit off-site parking and to reduce the parking requirements for a use at 325 E. Market Street. Franklin stated that she had received a letter from Mueller's attorney withdrawing the application. 4. SE -8503. Public hearing on an application submitted by Opal Allen for a spear exception for property at 629 E. Jefferson to provide for off-site parking located on a separate lot at 623 E. Jefferson Street. Beagle explained that Ms. Allen's primary request is for parking on an abutting property which she owns, and if that request is denied, she requests a reduction in the number of required spaces. Allen is the owner of both the residence at 629 E. Jefferson Street and the multi -family residence to the west at 623 E. Jefferson Street. She is planning the conversion of the single-family residence at 629 E. Jefferson 'into a three -unit apartment building which is permitted to the RNC -20 zone. Ms. Allen is proposing to place the required five parking stalls at 90 degrees to the alley which would require three feet of the adjacent lot at 623 E. Jefferson. Ms. Allen would be able to meet the off-street parking requirements on-site although it would mean paving almost the entire back yard. The parking aisle required for 90 degree parking is 22 feet. Therefore, staff recommends that Allen move the spaces two feet north of the rear property line along the 20' alley to allow the required 22 foot aisle. Randall questioned the parking situation at 623, since 1t is non- conforming in the number of required off-street parking spaces for the RNC -20 zone. Franklin asked Boyle if the Board can go beyond the request in addressing that issue. Boyle replied that the Board must only address the request. PUBLIC DISCUSSION: Glen Roberts, representing Ms. Allen, stated that the area in question on 623 is part of a five foot strip between a garage and the property line. He added that there are currently six parking spaces at 629 and he illustrated the parking configuration for the Board. Barker commented on Allen's right to save additional paving, since the three feet are not coming out of any particular use. 573 MINUTES BOARD OF ADJUSTMENT FEBRUARY 13, 1985 - 5:45 P.M. PAGE 5 Beagle again stressed the primary and secondary request of Allen. To designate the 3'x17' area on 623 as part of the parking area for 629 would preserve the yard. If approved, the alternative request is rendered moot. Roberts questioned the need to move the proposed spaces two more feet north. Beagle replied that a 22 foot aisle is need for 90 degree parking. Since the alley is only 20 feet wide, an additional two feet is needed. Following was a discussion concerning the irrevocable covenant. VanderVelde felt a change in the lot line would be a better solution without adding to the non -conformity of 623. Boyle replied that a change in lot line would involve many different issues. Barker ended discussion since the matter was not relevant to the issue. He also asked Boyle to work with Meardon to make an acceptable agreement. Fisher moved to approve the application submitted by Opal Allen for a special exception to provide for off-site parking for 629 E. Jefferson Street on a separate lot at 623 E. Jefferson Street with the following conditions: a. The recording of an irrevocable covenant, approved by the City Attorney, designating a 3'x17' area of the lot at 623 E. Jefferson Street as parking area for 629 E. Jefferson Street. b. The parking area at 629 E. Jefferson Street.shown on Attachment 4 of the staff report dated February 13, 1985, meet the parking design standards by moving the spaces two feet north to allow the required 22' aisle. Randall seconded the motion. VanderVelde again raised the issue of the non -conforming aspect of 623. She felt that by agreeing to allow the additional three units to 629, the non -conforming situation was worsened. Barker stated that the two properties, although under the same ownership, cannot be looked at as one property. The motion carried, 4-1, VanderVelde voting no. BOARD OF ADJUSTMENT INFORMATION: Franklin reported on an update of Board of Adjustment decisions. There are to date four cases with outstanding action to be completed. The four outstanding are in the following state: a. The Vine. A sign required to state, "Parking in the Rear," is not yet in full compliance since the permit is still open. b. Autohaus. Two free-standing signs granted have not yet been erected. c. Triangle Place. A variance to extend a garage into the rear yard was granted. The garage has not yet been painted, the permit is yet open. d. Spendler Tire Service. The issue is in litigation. The new sign ordinance may provide them some relief. 573 MINUTES BOARD OF ADJUSTMENT FEBRUARY 13, 1985 - 5:45 P.M. PAGE 6 Fisher asked what the schedule is for going over the procedural rules. A special meeting was considered. VanderVelde moved to adjourn the meeting. Mask seconded the motion. The motion carried unanimously, 5-0. The meeting adjourned at 7:30 p.m. The minutes wer^ 6n da Manning. Approved by: 573 5b�'1 MINUTES CIVIL SERVICE COMMISSION MARCH 6, 1985 ROOM B, RECREATION CENTER MEMBERS PRESENT: Maxwell, Murphy, Walker STAFF PRESENT: Brenneman, Carroll, Craig, Keating, Miller, Morris VISITORS: Sue Riedle (WMT Radio), Professor Tom Stone (University of Iowa) The meeting was called to order at 12:05 p.m. SUMMARY OF RELEVANT DISCUSSION: Carroll discussed the City's preference that the Commission certify only appwholarents for appoint d rthishstat statushter who would be monitored oFor throughout the probationary period. Non -smoking -Requirements. -.Applicants: Carroll stated that according 'to the Iowa Code - heart and lung disease in firefighters entitles the employee to a disability pension. As smoking is a causal factor in those diseases the City wants to limit its liability. Addi- tionally soaking, may make a person more susceptible to noxious gases and fumes if inhaled. Murphy stated that the requirement should specify ciga- rette smoking only (not pipe smoking). Maxwell stated that alcohol and chemical abuse should be addressed. Carroll stated that the Civil Service Code and the medical exam address alcohol and chemical abuse issues and felt it was not appropriate to state it in the job announcement. Walker stated that perhaps the no smoking requirement should not be included in the job announcement but could be included as a consideration during the selection process. Carroll clarified that after final certification, the City has the right to hire a non-smoker over a smoker. Commissioner Murphy voted to support no smoking as a requirement for certification. Commissioners Walker and Maxwell voted against. Carroll stated that applicants would be notified of the City's, preference regarding hiring (following certification) of non-smokers only, except as that may be impacted by veteran's preference. This information will not be included on the job announcement itself but will be included in applicant information. Policy on -Reinstatement of -Terminated Employees: Commissioner Walker stated that he had received an inquiry regarding rein- threemyearsbagonThe Commission pdecidedntoftable discussion untilteamformal 57�4 Civil Service Commission March 6, 1985 Page 2 application is made for reinstatement. Walker will send a copy of the policy (which specifies reinstatment within 2 years) to the requesting individual. The Commission decided that the policy should remain as is at this time. Police Officer Entry Level Testing Currently a list exists for the position of Police Officer but if the first list is not exhausted by July new testing may need to be conducted late summer/early fall. Carroll discussed the requirements imposed by the Iowa Law Enforcement Academy with regard to cognitive and psychological testing. The City plans to protest imposition of these requirements as 1) they usurp the powers delegated to the Civil Service Commission, 2) increase the testing cost per applicant (finalist) from $20 to $60 (approximately) 3) the tests which are mandated are not believed to be superior, and may be inferior, to the testing process currently used. The Commission voted to support the City's protest of imposition of these requirements (Commissioners Murphy and Maxwell voting yes, Commission Walker voting no). Police Promotional Discussion: The Commission approved the proposed testing procedure changes for the positions of Police Sergeant and Police Captain. Testing procedures as outlined in Carroll's memo of February 28 were approved. The use of the proposed written test for the position of Police Captain was approved by the Commission contingent upon final approval of test content by Police Chief Miller. Entry Level Fire Discussion: Carroll stated that the APOTC would require extensive validation work if its use is to be continued. The American Physical Agility Test previously used may have an adverse impact on females and testing use is being reconsidered by other users at this time also. Carroll recommends use and validation of a new test (based on Davenport's physical agility test -substituting a step test for their tower climb exercise). Miller objected to the proposal of adopting a new test stating that the entry level standards had been lowered for certain groups and concern that the City not hire qualified individuals into the Fire Department. Craig recommended that the Commission review and consider the national standards for entry level testing published in National Fire••Code •1982*Copies of the national standards will be submitted to the Commission for their review. Miller stated that the Fire Department Apprenticeship Program of 1976 be reviewed also. Murphy questioned if the step test or the measurement of heart beats is accurate compared to blood pressure readings or other medical tests. Carroll stated that exercise physiologists to whom she has spoken say that the step test is a good simple test to assess the present condition of the heart. Further discussion was tabled until the next scheduled meeting. The meeting was adjourned at 1:45 p.m. The next meeting has been scheduled for 12:00 noon, Tuesday, March 12 in the Recreation Center, Room B. Minutes and agenda will be distributed prior to the next meeting. 57�- � I I 1 I i i I 5i1�1 MINUTES CIVIL SERVICE COMMISSION 14ARCH 12, 1985 - 12:00 NOON i R0014 B, RECREATION CENTER MEMBERS PRESENT: Maxwell, Murphy, Walker STAFF PRESENT: Brenneman, Carroll, Craig, Goldberg, Keating, K1oos, Miller, Morris, Whittaker VISITORS: Professor Tom Stone (University of Iowa) The meeting was called to order at 12:10 p.m. SUMMARY OF RELEVANT DISCUSSION: Entry Level -Firefighter Discussion: Carroll stressed that a decision regarding entry-level testing procedures needed to be made soon in order to keep to the proposed recruitment schedule to begin April 1 - otherwise recruitment activities will be postponed until July. Walker stated that he would prefer to postpone recruitment activities until entry-level testing procedures have been thoroughly discussed and finalized. Carroll stated that she contacted First Assistant City Attorney, Dick Boyle regarding the Firefighter Apprenticeship Program and was told that this agreement is not binding upon the Commission regarding physical testing, since the Commission was not a party to the original agreement. Carroll also stated that the original agreement included an Affirmative Action Policy which was probably required by the Department of Labor stating 'selection and employment training will be conducted without discrimination on the basis of race, color, national origin or sex. The Commission discussed the National Fire Protection Assoc. physical agility test. Walker asked what is the purpose for testing physical agility. Stone stated that to be a firefighter requires a degree of endurance and strength andby testing physical agility it would be possible to weed out those individuals incapable of passing a minimum physical standard. Stone stated that some physical abilities needed for firefighter work are highly trainable on itent. Walker askedewhy bisntheoproposed atesad nt t moreiffavorable red at ethannthe APOTCt of uormthe National Fire Protection Assoc. test. Carroll stated that the flexibility and the hose coupling exercises are either too easy or serve no valuable purpose. She stated that the hose coupling is highly trainable on the job and she is concerned that there is no ladder climb exercise in the National Fire Protection Assoc. testing procedure; the 125 pound sandbag lift has no handles, etc. proving to be very difficult to maneuver and Carroll doubts if this exercise tests the actual range of motion used to pick up a body. Carroll felt the sandbag exercise adversely affects women and proposed the body drag (160 lb.) and stretcher carry (100 1b.) exercises instead. The Commission asked Chief Keating about weight requirements and the proposed appropriate Keating i weight, buthat he was not firefighters are asked a on to mwouldat move refrigerators, couches, chairs, etc. on the job, but usually work in teams if possible. Chief Keating stated that he is in favor of the proposed physical agility 57� Civil Service Commission March 12, 1985 Page 2 test if it accurately and fairly tested all applicants. Carroll stated that the body drag and the stretcher carry exercises were designed to test upper body strength and endurance. Carroll objects to the use of the National Fire Protection Assoc. physical agility test, because it is not clear if appli- cants have the option to be tested on certain items and, if so, the test would be impossible to administer and very time consuming. K1oos recommended that the APQTC test be used again. He felt that entry-level and promotional exams should be administered every other April and he objects to placing firefighters on certified lists for Fire Lieuten- ants and Fire Captains. Walker asked if it was possible to limit the probability of challenge by using the APQTC physical agility test and changing it to pass -fail. Stone answered yes, but was concerned that the APQTC doesn't have a ladder climb exercise and conceivable the City could hire someone afraid of heights. Carroll stressed that the ladder climb was used previously by the City before changing to the APQTC test and implementation of the proposed test will be done without any significant time loss. Carroll stated that the APQTC is not substantially validated to defend the City if its use is challenged. Walker stated if a challenge would occur it would probably occur in Iowa City because of the high level of awareness of civil rights. Murphy asked if the Legal Department could render an opinion regarding the work relatedness of the APQTC test. Carroll stated that the Legal Department does not have any expertise in the area of test validation other than that provided to them by herself and Stone. Carroll stated that over $5,000 has already been spent to purchase exercise equipment and if someone was hired with less than fully developed physical capabilities an exercise program could be developed to enhance those capabilities during the probationary period. Walker suggested that the City may wish to meet with the Fire Department to work an a compromise in test exercises. Further discussion was tabled until the next scheduled meeting. The meeting was adjourned at 1:25 p.m. Carroll will notify the Civil Service Commission members of the next meeting date and time. 57�f MINUTES HOUSING APPEALS BOARD FEBRUARY 12, 1985 MEMBERS PRESENT: Fred Krause, John Moore, Danel Trevor, Ruth Dawson MEMBERS ABSENT: Goldene Haendel, Al Lagan STAFF PRESENT: David Malone, Judy Hoard, David Brown, Ron O'Neil SUMMARY OF DISCUSSION AND ACTION TAKEN: Krause called the meeting to order. Moore madevor secanti nthto motprove The the minutes of the Januar 8, 1985 meeting. motion carried. . APPEAL OF PRIT PAL DHILLON 410 RENO Present: Prit Pal Dhillon Inspector Hoard stated that she had conducted a licensing inspection at 410 Reno on December 12, 1la8 k oThe equired minimirst umndoor/doorway; appealedare floor, nder Chapter 17-5.I.(2)(g) east bedroom, door has height of 611"; second floor, west bedroom, door has height of 6' and second floor, study, door is 613" and has a width of 12" for 1110' and a 30" width for 4154. Inspector Hoard stated that the minimum doorway height was 6'4" and the minimum doorway width was 241. Ms. Ohillon showed the Board members pictures of the doorways in violation, explaining that the doors were as high as the ceiling and that there was no way to madeeasmotionr toigrantlahvariance ntosChapter a17-5.1.(2)(g)hanges to troof.he lack of required minimum door/doorway. Trevor seconded the motion. The motion carried. The next violations appealed were under Chapter 17-5.J.(1) lack of required natural light. Second floor, east bedroom has 8.33 square feet of natural light, lacking the required minimum of 10.59 square feet. Second floor, soutfeet of h bedroom has 3.7 square feet of natural light, lacking the required mi ni mumnatural light 8.has the required Second floor, 7.x15 quare has 7feetuareInspector Hoard referred the Board members to the floor plan provided for them in explaining the windows that were in violation of the eack natural light requiredre ment. She also presented Chapter 17-5.K.(2)(b) ventilation. Second floor, east bedroom has 3.75 square feet of natural ventilation lacking the required minimum of 4.77 square feet. Moore inquired as to how the windows could be lacking natural light but have the required amount of natural ventilation. Inspector Hoard stated that the north and south bedrooms had windows in which the entire glassexplained amount to opened rather than just the window partially opening. Board that she had received an estimate for the second floor east bedroom of $1,000 to correct the natural light and ventilation deficiency. She felt that this expensi that hthishroomawasolittle adequateainunt of the amount Of footae inestment Oflight already being supplied to the room. She stated that when she had purchased the property the roams had already existed as they currently are and had been Housing Appeals Board February 12, 1985 Page 2 rented as such for five years. Krause made a motion to grant a variance to Chapter 17-5.J.(1) lack of required natural light as long as the property remained as a single family dwelling. Moore seconded the motion. The motion carried. Dawson then made a motion to grant a variance to Chapter 17-5.K.(2)(b) lack of required natural ventilation. Moore seconded the motion. The motion carried. APPEAL OF GEORGE BACULIS AND TINA BACULIS 1002 NORTH SUMMIT Present: George Baculis Inspector Malone stated that he had conducted a licensing inspection at 1002 North Summit on January 10, 1985. The two violations being appealed are Chapter 17-5.N.(4)(a) lack of required seven foot minimum ceiling height, the second floor, two habitable rooms have a ceiling height of 616' and Chapter 17-6.A. lack of required access, the person in the north second floor bedroom has to go through the south second floor bedroom to get to the bathroom. Inspector Malone stated that the ceiling height was 6'6" for an area of four feet across the roan and sloped down to five feet. Mr. Baculis stated that the property was approximately 97 years old and that the people who were that onlyone there d been on otheysecond floor. it for nyAssistantHstated Brown brought to the Board member's attention a letter that had been written by George and Tina Baculis to the tenants informing them that two violations of the Housing Code existed and requesting that they use only the second floor south room as a bedroom and use the second floor north room for storage. Krause wished to know if Mr. Baculis would like to withdraw his appeal regarding Chapter 17-6.A. lack of required access because if only room was being used as a bedroom, then there would be no violation of the Housing request After that hisher appealscforion Chapter en the 117-6.A. ol ck and of Mr. equiredBaculis he did access s be withdrawn. He did make it clear that he wanted the second floor south bedroom to be continued in usage as a bedroom. Moore made a motion to grant a variance to Chapter 17-5.14.(4)(a) lack of required seven foot minimum ceiling height. Trevor seconded the motion. The motion carried. APPEAL OF MARK HAMER 506 BROOKLYN PARK DRIVE Present: None Inspector Malone stated that he had served the notice of hearing letter to Mr. Hamer and was under the understanding that he would be present at the hearing. Krause made a motion to reschedule the appeal to the March Appeals Board meeting. Trevor seconded the motion. The motion carried. APPEAL OF WILLIAM OEBRUYN,_1224 OAKCREST Present: None Inspector and habeen a laint inspectionMthat thethad dconducted that this the property was a late ponlDecember 6, 1984. Krause made a mot -fon to motion carried. The violation pbeingeal rappealedMwas eChapter seconded he motion. of The 57S Housing Appeals Board February 12, 1985 Page 3 garbage disposal facilities; materials being stored in the open carport including boxes, tires, furniture, a door, etc. Inspector Malone explained to the Board that the owner was recovering from back and heart problems and that he did, in fact, live in the property. He stated that the owner had told him that he would be removing the items in violation but due to his health problems had not been able to do so. Inspector Malone shared with the Board photos of the violation in question. Krause made a motion to uphold Chapter 17-1.X. Lack of adequate garbage disposal facilities. Moore seconded the motion. The motion carried. Inspector Malone inquired as to the length of time the Board wished to grant to Mr. DeBruyn to correct this violation. After some discussion it was agreed that 30 days from the date of the hearing would be grantedt r the violation. LRnu`utt-els repay yJudy oAard for Chairperson Fred Krause Signed by Acting Chairperson Danel Trevor .57-5- 00A) MINUTES RESOURCES CONSERVATION COMMISSION FEBRUARY 11, 1985 - 7:30 P.M. PUBLIC LIBRARY MEETING ROOM C MEMBERS PRESENT: Vogel, Singerman, Levy, Parsons STAFF PRESENT: Schoenfelder APPROVAL OF MINUTES: The minutes of the January 14, 1985 meeting were approved as submitted. t UTILITY FRANCHISE FEE: General discussion; no recommendations or motions until further action by the City Council is evident. METHANE RECOVERY FROM LANDFILLS: General discussion; no recommendations or motions until the engineer's report on the status of the existing sewage plant and recommendations for future expansion are completed by late March or early April. OTHER BUSINESS: General discussion about bus fares, transit subsidies and the real cost to the City of maintaining streets and parking for automobiles. No recommenda- tions or motions. ADJOURNMENT: 8:45 p.m. i S7L MINUTES HISTORIC PRESERVATION COMMISSION WEDNESDAY, FEBRUARY 13, 1985 IOWA CITY PUBLIC LIBRARY - ROOM B PRESENT: Hayes, Duffey, VanderWoude, Perry ABSENT: Nowysz, Skaugstad STAFF PRESENT: Moen, Stewart GUESTS PRESENT: Tye Darland, student; Nathan, Johnson County Historical Society Liaison MEETING TO ORDER: Jones called the meeting to order at 7:33 p.m. Rod Perry was introduced as the Planning and Zoning Commission representative to this Commission. MINUTES: Moved by Hayes, seconded by VanderWoude to approve the minutes of January 9, 1985. Approval was unanimous with Perry abstaining since he was not a member of the Commission at the time of the previous meeting. PUBLIC DISCUSSION AND COMMISSIONERS' REPORTS: Tye Oarland, a UI student, explained briefly the assignment which brought him to the meeting as an observer. Nathan reported that the Historical Society is working an the Johnson County Insane Asylum Renovation. Currently the project is in the budgeting process and work has begun on obtaining funds for the project. The Historical Society is also attempting to obtain funding for renovation of the Little Red Schoolhouse, located on the grounds of the Brick Schoolhouse in Coralville. VanderWoude presented a copy of an article from the Madison, Wisconsin, newspaper showing pictures of the winners of the Madison preservation awards. Jones noted that a suggestion had been made to broaden the categories of the Iowa City preservation awards. Moen said she would like to gather some of those category alternatives together and bring them to the attention of the Commission for discussion in the spring. Jones asked that the record show that the Commission wishes to consider the possible broadening of the categories of awards for the future. Nathan noted that reporting of the Iowa City awards was considerably better in the Cedar Rapids Gazette than in the Iowa City Press Citizen, and wondered whether copies of the Gazette article had been saved. Moen said they had. Jones said the awards ceremony at the previous evening's City Council meeting had gone well. Moen reported that Dwight Ooberstein had indicated that the local chapter of the American Institute of Architects has designated Gary Kiebel to work on an educational program for preservation and architecture. VanderWoude will serve as liaison for this and Nathan will coordinate with the school system. Jones expressed a concern regarding getting architecture and historical preservation into the schools' curriculum. Jones said an initial step may be to meet with the curriculum director of the schools to determine what research materials they might want and how this could best be done. Hayes also volunteered to work on this project. Perry said he thought it might bring it down to earth more for kids if this could be related to existing S77 Historic Preservation Commission February 13, 1985 Page 2 preservation districts in Iowa City which they could visit and learn about. Nathan suggested still Ptecttaken in the regard. of the hstoricpeserationflmprojct whhcouldbeusedithis Moen referred to a letter from Superintendent of Schools David Cronin regarding the Dubuque Street entrance to the former Sabin School building. between Cronin and the Commission as to the Correspondence has passed appearance of the Dubuque Street entrance (which was formerly the main entrance), its future preservation, and current obstMoenrvdraftection f athe view Of letter at the entrance by air conditioning equipme Nowysz's request in response to Cronin's letter on this matter. Moen asked for responses from members to the draft of this letter. Jones read the Cronin letter for Commissioners' information. Jones noted the tenor of this letter seemed to be that the air conditioning units are the problem. Jones said, however, that the concern of this Commission is the preservation of the facade as a major feature of the style of the building and the time in which it was built; the aesthetics of the air conditioning units are a lesser concern. Jones suggested that reconsideration of the question by Dr. Cronin and the School Board might be advisable and agreed with Duffey that the best way for the Commission to proceed may be through informal communications. Suggestions were made by Nathan and Hayes regarding emphasis on future preservation of the facade. between the CFFurtheron and the Schodiscussion ensued Board on plans for Moved by Hayes, seconded by Duffey, to communicate to the Superintendent, the Commission's desire to retain as an intrinsic architectural feature of the building, the entryway on the east side. Discussion centered on suggestions Cto be passed ronin. The question was to ycalled sz on eand ethe motion passed nts to be e uni unanimoin her usly. to Dr. Moen referred to a review of the final regulations for the Certified Local Government advantage in obecomingT as Certified11be Localplaced on GovernmentheisMathat ch agenda. An rants are available for projects that the Commission may want to undertake. RUN FOR HISTORIC PRESERVATION: Hayes reported that an individual from Davenport has agreed to organize the run for a fee. The fee would be $500 to be paid from the proceeds of the that Council stated that ire the expenditure. Council should be made in order auth Moved by Hayes, seconded by Vanderwoude, that a recommendation to Council be wmade tatig ouldsliken to t engageorganizational servicesotocpplan successful, and conucththe Commission hat in order to ke this run this spring, and that the fee for these services would be $500. Hayes said this individual would present a proposal on organization and conduct of a run. Discussion followed on unenimible dates which may be either this May or in the on KIRKWOOD CLASS ON HISTORIC PRESERVATION: Five preservation workshop topics have been identified: 577 Historic Preservation Commission February 13, 1985 Page 3 1. Conserving energy in historic buildings. 2. Masonry: Stone, brick and mortar cleaning and repair. 3. Wood finishes and ornamental exterior trim. 4. Designing compatible additions to historic buildings. 5. Interior features: Plaster, paint and wallpaper. Classes would run for five weeks beginning the week of April 8. Them classes would be held on Tuesday evEach enings for two hours, from 7.00-9:00 p. class would cover one from the of the ianticipated. topics. Kirkwood Kirkwood is enthusiastic and a good r HISTORIC PRESERVATION FILM: Moen distributed copies of the agreement between the City and Charles Scott, who has been selected as the Producer for the film. The film, approximately four to ten minutes in length, will be made on 16mm film, rather than on videotape as originally intended. A videotape dub of the film will be made available to the public. The agreement is currently being reviewed by the legal staff and, upon their approval, the City will enter into this contract. limitedstofthatthe area• Guidance wilwill be on l be soughte North from but l calthe historianswill not be NORTH SIDE RESIDENTIAL HISTORICAL DISTRICT: Moen is drafting a questionnaire to identify whether residents are interested in having their neighborhood designated a local historic preservation district and who may be interested in helping raise neighborhood awareness of The the benefits of beinparagrin such a describing a district will followedp by athe benefits which accrue to being in a district and a map showing the location of the proposed district. ed of nts areropsaid posedhtohad not desig designation of et heard the North Side asestion kan historic district. Perry said Planning and Zoning is not necessarily opposed to this matter, but citizen input is needed to assure the Planning and Zoning Commission that residents are familiar with and in favor of district designation. Jones agreed more datais sarequired two Seand suggmat ested be padvant athe dvantageous - the ns sfirst,bto sharp. include Moen information, and the second, to be the questionnaire which could e mailed back. VanderWoude said he Ad received some response from residents in the neighborhood indicating some confusion, some residents don't believe their homes are and historical structuorhoodres. More general discussion followed on the ADJOURNMENT: Moved by Perry, seconded by VanderWoude, to adjourn at 8:55 P.m. Motion passed unanimously. Minutes by Cinda Stewart. 577