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HomeMy WebLinkAbout1985-04-23 Bd Comm. minutesMINUTES CITY ATTORNEY ADVISORY AND SELECTION COMMITTEE WEDNESDAY, FEBRUARY 6, 1985 - 4:30 P.M. MEMBERS PRESENT: Neuhauser, Seward, Green, Hauserman, Bartley MEMBERS ABSENT: Hayek, Neely, McDonald STAFF PRESENT: Carroll Minutes Minutes of the January 21 meeting were approved as written. Committee Recommendations to City Council Neuhauser attended the City Council meeting of January 28 to present the Committee's recommendations regarding full-time status and salary minimum of $45,000-50,000 for the position of City Attorney. The Council voted 4-2 in support of the Committee recommendations (Erdahi was absent but also indi- cated support of full-time status). The Council accepted the $45,000-50,000 salary minimum although some members felt that this salary might not be high enough. For a well-qualified applicant a salary of $50,000 or above may be considered. Councilmembers felt it helpful not to necessarily have to hire a third Assistant City Attorney. Neuhauser informed the Council of the Committee's feeling that if no acceptable candidates were available for full-time status, that readvertisement of the position with a part-time status was recommended. Secretarial Assistance The Committee discussed secretarial availability in the Legal Department. Carroll stated that there is currently one secretary and Word Processing is used extensively for typing by Legal and other City departments, with very quick turnaround time. Most departmental secretaries act as receptionists and general assistants rather than primarily as typists. Previously City Attorneys Hayek and Jansen preferred to use the secretarial staff of their private offices. Neuhauser, Carroll and John McDonald will meet to discuss the logistics of secretarial assistance, office space allocation, etc. prior to interviews. The Committee should also be prepared to respond to appli- cant's questions about benefits. Interview Process A brief discussion was conducted about interview logistics. The Committee will need to further discuss what the interview process will consist of in terms of applicant tours, meetings with the City staff, etc. Individual members may want to have lunch with candidates. Advertisanent The Committee discussed the advertisement process and agreed that the search should extend outside the state of Iowa since candidates with five years of experience can waive into the Iowa Bar. Various advertisement sources were i City Attorney Advisory d Selection Committee February 6, 1985 Page 2 discussed. Green will supply Carroll with a list of the University's advertisement sources. Ads will be placed in as many Bar Association newsletters as possible, on a nationwide basis. Carroll will check ad placement deadlines and confer with Neuhauser so that the ads may be placed in as many sources as possible without a too lengthy advertisement period. Carroll will send announcements directly to City Attorneys and Assistant City Attorneys in major Iowa cities. All resumes will be acknowledged with a letter. Only the finalists selected for Committee interview will be asked to submit a writing sample. Information on applicants reference sources will be collected at the inter- view. The Committee drafted announcement materials (attached). A labor law background will be dropped from the list of necessary experiences if this is agreeable with the City Council. Interview Format An interview format will be developed at a later meeting of the Committee. During the interview and reference checks the Committee will need to deter- mine, among other things, the reasons why the applicant is interested in changing jobs, and whether the applicant has ever been disciplined. John Hayek Memo to Applicants A memo describing the responsibilities of the position of City Attorney was drafted by John Hayek and sent to applicants for the previous vacancy. Carroll will ask Hayek if he objects to this memo being redrafted and sent to finalists for this position. Bob Jansen will be asked to review and update the memo. Next Meeting The next meeting has been scheduled for 4:00 PM, Monday, March 11, at the Iowa City Rec Center, Room A. At this meeting the interview format for City Attorney will be developed and interview dates and logistics discussed. The interview format used previously for this position is attached for your review. A meeting has also been scheduled for 4:00 PM, Monday, April 8, at the Iowa City Rec Center, Roan A. At this meeting applications received to date will be reviewed and applicants will be selected for interview. NOTE: The application closing date is April 15. The Committee may wish to consider interview of finalists beginning the week of April 15. 9 e �`o Applicant Name JJ CITY ATTORNEY INTERVIEWS I. Evaluation of experience, including litigation in: s. Administrative Code of Iowa as it may pertain to various municipal bodies, including the Open Meetings Law. b. General Administrative law. c. Constitutional- d. onstitutional d. Land use litigation including condemnation. e. Planning and zoning and general municipal law. f. Iowa Municipal Tort Claims Act. g. Civil Rights and Equal Employment Opportunity Law. h. • Public housing and urban development law. 4 76 i 2 i. Labor law. J. Public Transportation policy. k. Public financing. 2.. Evaluation of specific, experience in drafting instru"nts.including ordinances, mules. or .rtgulaiions'for .private or publ c•corporate entities. 3. Evaluation of administrative experience, including office management, supervision and training of legal professionals. A4Wu G 7G i City of tows City MEMORANDUM Date: February 28, 1985 To: City Attorney Review and Selection Advisory Committee From: Anne Carroll Re: City Attorney Ad Placements PUBLICATION/AGENCY NAME DATES PUBLISHED COST Iowa Press -Citizen 2/21-2/23, 3/14-3/16, $74.44 4/4-4/6 Cedar Rapids Gaze tt e 3/3 b 3/31 $40.28 Des Moines Register g ��� 3/3, � 1.4 3/311,, 4/7 $126.54 Quad City Times 3/3 $36.20 Iowa Bystander 3/21 $18.00 Wall Street Journal Midwest Edition 3/12 Approximately $280.00 Hennepin County Bar Assn. March publication 513.00 Chicago Bar Assn. March publication $33.00 Ohio State Bar Assn. 3/11 issue $65.00 Iowa Bar Assn. Newsletter . March publication No cost Iowa League of Municipal- ities Newsletter March publication No cost Public Personnel Exchange March publications No cost National Institute of Municipal Law March publication No cost Iowa County Attorney Newsletter March publication No cost Washington D.C. Bar Assn. Newsletter March/April publication No cost Federal Bar Assn. Newsletter March publication No cost Approximate total $686.46 X76 9 3. M c ooacvi s*- k4e4 `4/ 4zzo /114a4z. �. j1.F.b/�aI%I. 676 MINUTES CITY ATTORNEY REVIEW AND SELECTION ADVISORY COMMITTEE MONDAY, MARCH 11, 1985 - 4:00 PM MEMBERS PRESENT: Neuhauser, Hayek, Neely, Bartley, Hauserman, Green, Seward. MEMBERS ABSENT: McDonald STAFF PRESENT: Carroll SUMMARY OF RELEVANT DISCUSSION Approval of Minutes The minutes of the meeting of February 6 were approved as written. Status Report - Applications Received Carroll stated that 21 applications had been received to date including a number of applicants with experience as City Attorney or Assistant from other Iowa municipalities. Seven applications were received on the meeting date from Ohio responding to an ad in the Ohio Bar Newsletter. Very few applications had been received from the areas surrounding Iowa City. Members commented that the most recent publication of the Iowa Bar Newsletter did not contain the ad for City Attorney. Carroll will check on this. A memo from the City Manager to the City Council discussing office space for the City Attorney and Legal Department was distributed. Human Rights Commission Input The minutes of the last Human Rights Commission meeting stated their desire to have some input into the selection of City Attorney. Carroll distributed interview questions submitted by the Civil Rights Specialist which may be used in the interview for City Attorney. The Human Rights Commission has previously requested a higher level of assistance from the Legal Department. Interview Logistics Members discussed questions regarding scheduling of interviews: number of candidates for interview (8-10), length of interview (1 hour), the pros and cons of evening interviews, etc., however final decisions were deferred until applicant screening when more information may be available about the applicants selected .for interview and their needs. Members were asked to keep free Saturday, April 13 in case it may be desirable to interview on that date. General topics to be pursued in the interview were outlined and assigned. Carroll will put these areas into outline form (see attached). Follow-up questions from Committee members during the interview will be encouraged. Carroll will provide a list of interview do's and don'ts. City Attorney Review b Selection Advisory Committee March 11, 1985 Page 2 Members will also include a topic Evaluation of specific experience ordinances, rules and regulations entities, and other memoranda. from the previous interview format: in drafting instruments including for private and public corporate Executive Sessions Applicants requesting that their interview be conducted in closed session will be asked to sign a written request. Writing Sample Applicants selected for interview will be asked to submit "an appropriate writing sample, with consideration for the requirements of the position of City Attorney." The sample should be solely authored, or if such a sample is not available should state the applicant's role in preparation of the sample. Reference Checks Committee members prefer to conduct reference checking in conjunction with City staff. A form outlining general areas for reference checks will be prepared, however the reference check must include many probing follow-up questions. Reference checks will be conducted following interviews by the Committee. Application Screening Members requested that applications be sent to them for screening as received. Applications should be evaluated by members using categories such as "must interview", "maybe", "no interview'. Members ratings of applications will be reviewed by the Committee as a whole to select applicants for interview. Meeting Schedule Wednesday, April 3, 4:30, Rec Center Room B. Monday, April 8, 4:00, Rec Center Roam B - tentatively scheduled. Saturday, April 13, 9-12, Library Room A, 12:30-5:00, Rec Center Room A -tentatively scheduled Wednesday, April 17, 4:30, Rec Center Room B - tentatively scheduled for final applicant screening. Vacation plans include: Neuhauser - April 20 -May 3, Hauserman - April 18-25, Carroll - May 15 -June 7. Many members will be on vacation during the University spring break. 676 CITY ATTORNEY INTERVIEW Neuhauser - Introduction - brief description of position of City Attorney. Bartley - Questions about resume/academic record. Neely - Questions about relations with City Council/CitypManager , career plans, interest in municipal law, reasons for applying ingfor this position/leaving current employment. Hayek - Litigation experience/type of cases, jury experience, degree of responsibility. Green - Administrative/supervisory experience, work with inexperienced staff, staff training. 7l, Hauserman - Human Rights MINUTES CITY ATTORNEY REVIEW b SELECTION ADVISORY COMMITTEE WEDNESDAY, APRIL 3, 1985 - 4:30 P.M. RECREATION CENTER ROOM B MEMBERS PRESENT: Neuhauser, Hayek, Neely, Bartley, Hauserman, Green, Seward MEMBERS ABSENT: McDonald STAFF PRESENT: Carroll SUMMARY OF RELEVANT DISCUSSION: Approval of Minutes The minutes of the meeting of March 11, 1985, were approved as written. Staff Report Carroll stated that approximately 70 applications have been received to date. Problems were experienced in advertising in the Iowa Bar Association Newslet- ter advertisingour in thewill Des Moines Reblished gister wasthere increased, mid-April, consequently Carroll reported that McDonald talked to Ann Burnside from the Human Rights Commission regarding the Commission's interest in providing input into the selection of the City Attorney. Suggested human rights questions had been distributed previously to the Selection Committee and.Burnside will talk to Hauserman about any additional concerns. form to be used by session is applicants requesting being prepared byth Legal and should hat their ibe availableew be at ed inat the next meeting. Writing Samples/Reference Checks A writing sample and list of references will be requested of applicants at ithe ncludeesthey are upervisorsalled for interview. from current/previousCwill request that references positions. Reference Check Form Committee members will conduct reference checks and staff will assist by using their contacts with other cities, etc., if relevant. The Committee reviewd rectedeformdwillnbeddistrib ted reference at the cnext rCommittee mem drafted e11 the ting oReferences may include checks with State Bar Associations to inquire about any discipli- nary actions. Interviews Candidates for the initial round of interviews to be held on Saturday, pril 13, will be identified at the next meeting, Monday, April 8. App lications will continue to be reviewed as they are received. The advertised applica- tion deadline is April 15. 6210 MINUTES CITY ATTORNEY REVIEW b SELECTION ADVISORY COMMITTEE APRIL 3, 1985 PAGE 2 Aoolicant Screenin Carroll showed Committee members the forms she developed for her own screen- ing of applicants. She will send these forms to Committee members for their use, if desired, in screening applicants. Members may substitute their own screening criteria. Candidate names in alphabetical order will be listed on the forms. Members should check the list of names against the applications they have previously received to make sure that copying error did not result in some resumes being deleted from their packet. At the meeting of April 8, members should be prepared to list and discuss their top candidates for interview. Next Meeting The next meeting is scheduled for April 8 at Rec Center Room B at 4:00. Interviews will be conducted Saturday, April 13, in the City Manager's Conference Room, Civic Center, from 8:30-? An additional meeting has been tentatively scheduled for Wednesday, April 17, at Rec Center Room B at 4:30 for final applicant screening. (71& MINUTES CIVIL SERVICE COMMISSION MARCH 26, 1985 - 7:00 P.M. IOWA CITY RECREATION CENTER, ROOM A MEMBERS PRESENT: Maxwell, Murphy, Walker STAFF PRESENT: Carroll, Craig, Keating, Kloos, Morris, Norenberg The meeting was called to order at 7:05 p.m. SUMMARY OF RELEVANT DISCUSSION: Entry -Level Firefighter Testing Discussion: Carroll stated that she had met with Chief Keating to discuss entry-level firefighter physical agility testing procedures. Both Carroll and Chief Keating were in agreement with the following changes to the "Davenport" test proposed at the last meeting: 1. Emergency Lift and Drag Test - Increase body drag to 75 feet instead of the proposed 60 feet. Chief Keating suggested that the body drag exercise be done over a surface not as slick as a gym floor, such as concrete or canvas tarp. Carroll's concerns were that the dummy may not hold up throughout the testing if dragged over concrete and that the canvas tarp may be hazardous to applicants by bunching up during a test. Carroll would agree to the modification in dragging surface if those problems could be resolved. 2. Adding the 500 yard run to the proposed physical agility test. Carroll felt that by using this exercise would be redundant since the step test measures the same physical ability; however, she had no strong objections to incorporating the 500 yard run into the testing procedure. Chief Keating stated that he feels the step test alone is not adequate and the addition of the 500 yard run is desirable. 3. There was disagreement between Carroll and Chief Keating regarding how heavy the weight should be for the stretcher carry exercise. Chief Keating stated that a total of 125 pounds was more appropriate to an actual body being carried. Carroll stated that a total of 100 pounds as earlier proposed was more appropriate since most of the fire equipment frome60 to 10smoke 2 projector, The Commissionwhich asked asked maneuvered if the bstretcone her son carryweighs and the body drag are redundant. Carroll stated that both exercises are designed to test upper body strength, but involve somewhat different motions and muscles. The Commission discussed the possibility of incorporating other physical agility exercises currently used by other Iowa cities such as the balance beam, the dark room exercise, push-ups and chin-ups and the charged hose dray. Kloos recommended that one city's test be used in its entirety instead of substituting other exercises from a variety of tests. Carroll clarified that whichever testing procedure is chosen for use; it still needs to be validated for Iowa City and so some notification was permis- 77 Civil Service Commission March 26, 1985 Page 2 sible. The Commission decided to adopt the proposed testing procedures (Davenport's physical agility test - substituting step test for their tower climb exercise) with the following changes: a. Emergency Lift and Drag Test Increasing body drag to 75 feet instead of 60 feet. The Commission recommended that research is done to determine the weight of an actual person to fashion the dummy after and look into the possibility of using a surface other than a gym floor. b. Add the 500 yard run as the last exercise of the testing procedure. Commissioner Walker recommended that City staff consider the following exercises doing their test validation procedures: darkened room, hose drag, push-ups and chin-ups. Carroll stated that she and Stone will get back to the Commission with the results of testing current Firefighters and recommendations for applicant cut-off scores. The Commission questioned the possibility for adverse impact from the current written exam as is possible for some written tests. Carroll stated that there is a higher level of confidence in the IPMA written test, some validation work has been done already in Iowa City and that the results from previous testing showed no adverse impact. Staff will continue to monitor test results. Carroll stated that background or reference checking done by the FBI and the BCI will be limited in scope this year - direct inquiries will need to be made to Police Departments of the applicants residences and applicants themselves may be asked to provide record information from Police Departments. The testing schedule for entry-level firefighter testing was approved. Walker will be out of town from July 27th through August 4th. Murphy will review the firefighter interview format with Carroll for job relatedness. Fire Promotional Testinq: Craig recommended that promotional exams for the positions of Fire Lieutenant and Fire Captain be postponed until October since the months of June through August are prime vacation time for members of the Fire Department. The Commission decided to postpone promotional exams for the positions of Fire Lieutenant and Fire Captain to October 30th. These exams had been scheduled earlier following requests from the Fire Department. The Commission approved the proposed testing procedures for the positions of Fire Lieutenant and Fire Captain. Carroll stated that it is anticipated that testing for Battalion Chief will be scheduled for early January 1986. Carroll stated that acting status appointments can be made until lists are finalized. G,717 Civil Service Commission March 26, 1985 Page 3 Police Promotional Testing: Commission approved the proposed testing schedule for the positions of Police Sergeant and Police Captain. (See attached) New Business: Carroll distributed the Fire Department promotional policy to the Commission members for review. Walker asked Carroll to provide information about any changes in Cedar Rapids' educational requirements for their Police and Fire positions. Craig will submit Rochester's fire entry exam to the Commission for their review. Old Business: Walker stated he sent a copy of the current reinstatement policy to the individual requesting reinstatement, but to date has not received further response. The meeting was adjourned at 8:45 p.m. Carroll will notify Commission members of the next scheduled meeting. G 77 Police/Fire Testing Schedule - Proposed *Week of NOTE: It is anticipated that testing for Battalion Chief will be scheduled for early Januar; 1986. Firefighter Fire Lt. Fire Cpt Police Sot Police Cpt May 13 Applications Open June 7 Applications Close June 11 Applicant Orient'. June 15 Written Test June 16 Agility Test June 2D July 8* Schedule Interviews July 15* July 22* Interviews July 29* August 1 List Cert. August 12 Sept. 9 Written Test Written Test Sept. 23* Assess. Ctr. Sept. 30 List Cert. October 7 Assess. Ctr, October 14 List Cert. October 30 Written Test Written Test j Nov. 18* Assess. Ctr. Nov. 25* List Cert. Dec. 9* Assess. Ctr. Dec. 16* List Cert. *Week of NOTE: It is anticipated that testing for Battalion Chief will be scheduled for early Januar; 1986. MINUTES HOUSING APPEALS BOARD MARCH 12, 1985 MEMBERS PRESENT: John Moore, Gary Watts, Danel Trevor MEMBERS ABSENT: Fred Krause, Goldene Haendel, Al Logan STAFF PRESENT: David Malone, David Brown, Ron O'Neil, Judy Hoard SUMMARY OF DISCUSSION AND ACTION TAKEN: Inspector Hoard stated to the Board that Chairperson Krause had recommended that Oanel Trevor be the acting chairperson for the meeting. She agreed to be the acting chairperson. Trevor called the meeting to order. Logan made a motion to approve the minutes of the February 12, 1985 meeting. Watts seconded the motion. The motion carried APPEAL OF MARILYN WRIGHT, 611 S. CLINTON Present: Marilyn Wright, Arthur Schut Inspector Hoard stated that she had conducted a licensing inspection at 611 South Clinton on February 21, 1985. This structure houses the MECCA sub- stance abuse program. The first violation being appealed was Chapter 17-7.A.(2). foundation, floor, exterior wall, roof not maintained in weather- tight, watertight, rodentproof and/or insectproof condition. North side, corner molding to siding in disrepair. Inspector Hoard showed a picture of the violation to the Board members. Arthur Schut explained to the Board members that this property was owned by MECCA and that they would be moving to a new location within 12 months and did not wish to incur any further expense on non -safety items. He further stated that they hoped to be in their new location by November 1, 1985. Moore made a motion to grant a variance to Chapter 17-7.A. (2). foundation, floor, exterior wall, roof not maintained in weathertight, watertight, rodentproof and/or insectproof condition. Watts seconded the motion. Assistant City Attorney Dave Brown suggested that rather than grant a variance to the violation that the Board might instead uphold the violation and grant an extension of time greater than the 60 days that was currently being given. Moore withdrew his motion. Moore then made a motion to uphold Chapter 17-7.A.(2). foundation, floor, exterior wall, roof not maintained in weathertight, watertight, rodentproof and/or insectproof condition and to grant an extension of 12 months for the correction of the violation. Watts seconded the motion. The motion carried. The next violation being appealed was Chapter 17-7.I. electrical system not maintained in good and safe working condition. Basement hallway, wiring on ceiling and walls not in protective covering. Inspector Hoard told the Board that in the basement, which was used for office space, there were a number of locations where romex type wiring had been strung along the walls and ceiling and was not in a protective cover. Mr. Schut stated that they would be correcting the other electrical violations and did not feel that this particular one posed any safety problem to the tenants at this time and felt the repairs would be too expensive to make when they would be moving to a new location shortly. Inspector Hoard was asked if she felt the violation could be allowed to exist for the time being without posing any safety concerns to � 2P Housing Appeals Board March 12, 1985 Page 2 the occupants. She stated that the wiring was all tightly secured against the wall or ceiling and did not feel at this time there was a safety problem. Watts then made a motion to uphold Chapter 17-7.I. electrical system not maintained in good and safe working condition and to grant a 12 month extension to correct the violation. Moore seconded the motion. The motion carried. APPEAL OF NILA HAUG, 1328 E. DAVENPORT Present: Nila Haug Inspector Malone stated that he had initially conducted a complaint inspec- tion on December 12, 1984, at 1328 E. Davenport and an January 9, 1985 had returned and conducted a complete licensing inspection. The violation being appealed was Chapter 17-4.(a)(1). no valid certificate of structure compli- ance has been obtained for this structure. No valid certificate of structure compliance and rental permit can be issued until evidence is provided to the City showing compliance with the zoning ordinance. This evidence should include a plot plan showing lot size, setbacks, and off-street parking. Inspector Malone stated that this property, prior to the zoning code change had been in an R-2 zone but was presently in a single family tone which would not permit a duplex to be established after the change in the zoning code. Ms. Haug stated that she had purchased the property as a duplex and had leases back to 1977. Assistant City Attorney Brown stated to the Board that the present use of the structure was in violation of the zoning code and because of that the certificate of structure compliance could not be issued and that the Board members had little choice but to uphold the violation. He stated further that even though the violation was upheld the owner would not be prevented from obtaining a certificate of structure compliance once the property was shown to be in compliance with the Zoning Code and the Housing Code. Inspector Malone told the Board that the owner had provided some of the required documents but that further evidence was necessary to show that it had been used as a duplex prior to the new zoning code ordinance which went into effect on December 1, 1984. Ms. Haug was unsure if she had to prove that it was a duplex before the new zoning code went into effect in 1984 or when the previous zoning code had gone into effect in 1962. Assis- tant City Attorney Brown felt that if she spoke further with the zoning official Sherri Patterson, these questions could be answered and the problem resolved. Watts made a motion to uphold Chapter 17-4.(a)(1). no valid certificate of structure compliance. Moore seconded the motion. The motion carried. APPEAL OF DAMIAN PIEPER, 2049 TANGLEWOOD Present: Damian Pieper Inspector Malone stated that he had conducted a licensing inspection at 2049 Tanglewood on September 8, 1984. The appeal was not filed within the ten day filing period. Moore made a motion to grant appeal rights. Watts seconded the motion. The motion carried. � %J Housing Appeals Board March 12, 1985 Page 3 Inspector Lackne stated required the natu al light violations and Chapteral7 5lK.(2)(b): Chapter ack of required natural ventilation. Second floor, north bedroom is short 4.27 square feet of natural light and is short 3.67 square feet of natural ventilation. The second floor south bedroom is short 1.27 square feet of i natural light and is short 3.67 square feet of natural ventilation. Mr. Pieper stated that he had lived in the property for 10 years and had no problem with the window area in the bedrooms. Watts wished to know why the requirement for natural light and ventilation was included in the Housing Code. Inspector Malone stated that this requirement for natural light and ventilation was an early requirement of housing codes and was there to prevent diseases when no natural light or ventilation was present. Mr. Pieper .also stated that he had the house moved in 1962 and at that time had the house inspected and that there were no violations cited regarding the natural light and ventilation at that time. Watts made a motion to grant a variance to Chapter 17-5.J.(1). lack of required natural light and Chapter 17-5.K.(2)(b). lack of required natural ventilation. Moore seconded the motion. The motion carried. APPEAL OF MARK HAMER, 506 BROOKLAND PARK DRIVE Present: Mark Hamer Inspector Malone stated that this appeal was not filed within the ten day filing period. Watts made a motion to grant appeal rights. Moore seconded the motion. The motion carried. Inspector Malone stated that Inspector Hoard had conducted a licensing inspection on May 17, 1984, and all of the violations cited at that time had been corrected except the one being appealed which is Chapter 17-5.M.(1). lack of required electrical outlet. Living room, convenience outlets are 13'6" apart lacking a required minimum of 17'. Mr. Hamer stated that this was an older property and was of a masonary construction which made it difficult to install outlets on the exterior wall. He did not feel that the distance the outlets were lacking in meeting the requirement was great enough to justify adding an additional outlet. Watts made a motion to grant a variance to Chapter 17-5.M.(1). lack of required electrical outlet. Moore seconded the motion. The motion carried. APPEAL OF RICHARD_PATTSCHULL 627 IOWA AVENUE Present: None. Inspector Hoard stated that she had conducted a licensing inspection at 627 Iowa Avenue on January 21. lack of85. first requirednaturaltions lighte and aChapter were Chapter 17-5.J.(1). q 17-5.K.(2)(b) lack of required natural ventilation. Second floor, north bedroom has 8 square feet of natural light lacking the required minimum of req requir87 edare feet minimum of 41as 3.6 .89 square squarefeet of I spectoralHoard ventilation to lacking nBoard members the appeal that had been filed by the owner, Mr. Pattschull. In it he stated that the expense that would be incurred by correcting this viola- tion and the other appealed violation would be prohibitive in view of the Housing Appeals Board March 12, 1985 Page 4 amount of natural light and ventilation that would be added to the room. Inspector Hoard also explained, after reading the appeal, that there was a porch on the north side of the bedroom with a door leading from the bedroom into the porch. The porch had several windows present. Moore made a motion to grant a variance to Chapter 17-5.J.(1). lack of required natural light and Chapter 17-5.K.(2)(b). lack of required natural ventilation. Watts seconded the motion. The motion carried. The next violation being appealed was Chapter 17-5.N.(4). lack of required 7' minimum ceiling height. Second floor, north bedroom has 6'8' ceiling height and kitchen, ceiling height ranges from 6'6" to 6180. Inspector Hoard stated that the ceiling height in the kitchen would be difficult to increase as there was a second floor room above it. Watts made a motion to grant a variance to Chapter 17-5.N.(4). Lack of required 7' minimum ceiling height. Moore seconded the motion. The motion carried. Minutes Preparea Dy jUoy )oa�ior Acting Chairperson Oanel Trevor MINUTES IOWA CITY AIRPORT COMMISSION MARCH 21, 1985 IOWA CITY CIVIC CENTER MEI4BERS PRESENT: Ashby, Lewis, Tiffany, Schmeiser, George STAFF PRESENT: Zehr, Brown GUESTS PRESENT: O. Houston, C. Ruppert, W. Overman, S. Heyer, E.K. Jones, T. Goen Meeting was called to order at 7:30 P.M. The minutes of the February 13, 1985 meeting were approved as read. Airport Manager Zehr presented the March 1985 bills and explained them briefly. The Iowa State University bill will be $100, advanced registration payment for Zehr, Ashby, Lewis and Tiffany to attend the airport conference. The bills were approved for payment as presented. ELECTION OF OFFICERS- Airport Commission elected Tiffany as Chair and Lewis as Secretary V ce-Chair. CORPORATE HANGAR UPOATE - Zehr said correspondence was received from the Howard R. Green Company and Grooms Company identifying areas to reduce costs. Brown stated that the project would need to be rebid due to the significant number of changes from the original contract and substantial amount of dollar difference. Commission members reviewed the March 19, 1985 memo from Neal Berlin regarding HLM corporate hangar. Zehr stated when the Council held budget and CIP discussion in January 1984, the HLM hangar and storage space for equipment was discussed. It was discussed that the lease with HLM would pay for the debt service of the GO bond and that the airport's portion of that same building would be paid for with GO bond and debt services. Zehr said the Commission needs to clarify how the airport's portion of the storage equipment space will be paid for. Schmeiser said the Airport Commission needs to know the Council's position before they can proceed with the rebidding process and redrawing of specs. Zehr stated he will draft a memo to City Council stating the Airport Commission's position. Zehr will assist Brown with the HLM corporate hangar rebidding process. Zehr asked Houston about the cost associated with the rebidding process. Houston stated HLM needs a clearly defined scope of who will be responsible for what costs before HLM can agree on additional engineering and advertising costs. AIRPORT COMPLIANCE PROJECT - Patt Cain is organizing the appraisal packets to be bid upon to get an appraiser to appraise property for land easement and land acquisition for runway extension. Overman introduced Steven Heyer, the engineer working on design for the relocation of the ditch around the end of the runway. Overman reviewed a layout of the ditch, said the design of the ditch and use of riprap will help avoid blowouts, and a v -section design will minimize silting prob- Iems. Heyer noted that there will be enough fill from relocating the ditch to build the first 355 feet of the runway extension. In response to Schmeiser, Heyer said the airport will need to purchase an estimated one acre of property for the ditch relocation. Overman explained that GV Airport Commission March 21, 1985 Page 2 detailed drawings of the project are being sent to the FAA for their written response. Heyer said the Iowa Natural Resources and Iowa Depart- ment of Water, Air and Waste Management do not require a permit if the drainage is less than two square miles. Heyer said Iowa Natural Re- sources, Iowa City and the Conservation Commission will be kept informed about the project. MEREDITH ORGANIZATION PROJECT - Zehr reported a memo was received from Jim j E son stat ng he is getting plans and bids from prospective contractors for the project and the Airport Commission will receive additional information by the next meeting. UNITED HANGAR IMPROVEMENTS - Lewis and Zehr presented information about I - -0 .0, a produCt productguaranteed to rid structures of birds. Zehr said if Rid -A -Bird wicks already exist in the United Hangar structure, from a i previous installation, the cost would be an estimated ;200-;300. Rid -A -Bird costs ;700-;800 for new installation in buildings the size of the United Hangar structure and ;50 per year for retreatment. Zehr said that if the product does not rid the United Hangar of birds, the airport will not have to pay for it. Jones noted a door still needs to be repaired. Lewis read contractor bids to repair doors and gutters and to install the false wire ceiling. Bids were received from Streb Construction, Yakish Construction and L. Dean ConstructiCommissionoagreedhtoiser emphasized use Rid A -Bird. that Zehrssaidyheswiill major concern. t finalbids for Rid -A -Bird. WEATHER OBSERVATION - Zehr stated the Airport's insurance current covers giving weather observation. There are no legal requirements to provide the service, and the airport is scheduled to receive the automatic weather service in 1986 or 1987. FUELING STANDARDS - Brown stated the fueling standards have been prepared n City ordinance format. The Commission directed Brown to submit the fueling standards to the City Council for consideration. Brown stated the fueling standards format was approved by the FAA. CHAIRPERSON'S REPORT - Tiffany noted appreciation for Russ Schmeiser's service as Chair of the Airport Commission. PUBLIC AND COMMISSION MEMBER INFORMATION AND INPUT - Zehr said Iowa City Landscaping hai propose to ease airport property to store small shrubs and plants. Iowa City Landscaping would like to lease the property for ;75 per month on a yearly basis with option for the airport or Iowa City Landscaping to break the lease upon a 30 day notice. The Airport Commis- sion development committee will work with Zehr to review terms of the lease. Overman inquired about getting Commission approval to seek FAA approval on the ditch relocation project. Zehr said the Commission gave their approval at last month's meeting. 6V i Airport Commission March 21, 1985 Page 3 E.K. Jones raised concerns about the ability to extend the runway in the future if the ditch is relocated as proposed. Overman explained the ditch is located now to extend the runway an additional 1000 feet and because of the terrain, the airport is only permitted to have a runway slope up to 2% maximum. In response to Houston, Overman said the ditch relocation is a $180,000 cost savings from the proposed culvert project. Schmeiser requested an update on the airport court case. Brown reported the trial is not complete. The Legal Department hopes for a decision by the end of April. Meeting adjourned at 8:35 P.M. �o 79 i �o 79 o );- " MINUTES BOARD OF ADJUSTMENT MARCH 13, 1985 - 5:45 P.M. IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Fisher, Mask, Randall MEMBERS ABSENT: Barker, VanderVelde STAFF PRESENT: Beagle, Boyle, Manning ACTION TAKEN: NNE 1. SE -8504. Application submitted by Mark F. Kamps for a special exception to mod7fy a required front yard for property located at 1124 Harlocke Street. With a vote of 3-0, the Board recommended to approve the special exceptions according to the standards of Section 36-91(g)(2)b, with the following stipulations recommended by staff: 1. The reduction be only for the present location of the fence as identified on the submitted site plan. 2. That the reduction be restricted to the fence only, with all other buildings and structures subject to the setback requirements of the RS -5 zone. 3. The fence be restricted to its present height of six feet or less. 4. That the special exception apply only to the present fence and continue to be valid as long as the fence is not removed, altered, enlarged or otherwise expanded. The fence, however, may be reduced in height. CALL TO ORDER: Chairperson Fisher called the meeting to order at 5:55 p.m. SPECIAL EXCEPTION ITEMS: 1. SE -8428. Public Hearing on an application submitted by Roger Larson for a sp�f exception to permit off-site parking at 404 E. Jefferson Street for a use at 425 E. Jefferson Street. Beagle stated to the Board that Larson has withdrawn his application. 2. SE -8504. Public Hearing on an application submitted by Mark F. Kamps for 7 -special exception to modify a required front yard for property located at 1124 Harlocke Street. Beagle noted that the property is located on the northeast corner of Harlocke and Weeber Streets. The previous owner had built a fence in the front yard along Weeber Street. The fence is not in compliance being two feet over the maximum permitted height of a fence in the front yard of four feet. The first owner had been cited with the violation in 1982, but no further action was taken by the City. Shortly after purchasing M i MINUTES BOARD OF ADJUSTMENT MARCH 13, 1985 - 5:45 P.M. PAGE 2 the property, the Kamps were cited with the violation. In order to remedy the situation, the Kamps are asking for a special exception. Staff has recommended approval subject to the following stipulations: 1. The reduction be only for the present location of the fence as identified on the submitted site plan (Attachment 2). 2. That the reduction be restricted to the fence only, with all other buildings and structures subject to the setback requirements of the RS -5 zone. 3. The'fence be restricted to its present height of six feet. 4. That the special exception apply only to the present fence and continue to be valid as long as the fence is not removed, altered, enlarged or otherwise expanded. The fence, however, may be reduced in height. Mask questioned whether there were any other non -conforming problems, other asked ifanthe fence they could haveht. Bealrequestede astvaria ceere were instead otos is her allow the additional two feet of fence height. Beagle said that the Kamps had both options. Fisher also questioned the nature of the complaint made concerning the fence. Beagle stated the complaint was brought to the attention of the City and understood it to be from someone in the neighborhood. PUBLIC DISCUSSION:' - Mark F. Kamps, 1124 Harlocke, Iowa City, Iowa. Kamps distributed photographs to the Board members to illustrate his point concerning the lack of obstruction to traffic in the intersection. He also presented a petition signed by over 25 different residents in the neighborhood, expressing their support for the Kamps. - Judith Knabe, 1101 Weeber Circle, Iowa City. Knabe expressed the strong neighborhood support and stated that this support has also been expressed at neighborhood meetings. - Nancy Graf, 1123 Harlocke, Iowa City. Graf reiterated the support she and others felt for the Kamps. - Dave McLaughlin, 811 Weeber, Iowa City. McLaughlin encouraged the Board to approve the Kamps application. There was no one present at this meeting speaking in opposition to the application. Randall moved that the application submitted by Mark F. Kamps for a special exception to modify a required front yard for property located at 1124 Harlocke Street be approved according to the special exception standards of Section 36-91(g)(2)b, from 20 feet to two feet subject to the stipulations suggested by staff. HIM MINUTES BOARD OF ADJUSTMENT MARCH 13, 1985 - 5:45 P.M. PAGE 3 Mask seconded the motion, saying she saw no problems in health, safety, or traffic issues. The motion carried unanimously, 3-0. CONSIDERATION OF MINUTES FOR FEBRUARY 13 1985: Randall moved to approve the minutes of February 13, 1985. Mask amended the minutes, adding on page 3, under board Discussion, paragraph 1, second line: in attendance at any onetime. Mask seconded the motion to approve the minutes as corrected. Tge motion carried unanimously, 3-0. BOARD OF ADJUSTMENT INFORMATION, Boyle reported that the Dull case has been postponed until June/July. Mask asked whether there would be a special meeting concerning the discussion of procedural rules. Fisher suggested that staff arrange for a time. Those members present felt Thursday, April 4, 1985 at 4:00 p.m. would be a good time to discuss the procedural rules. Randall moved to adjourn. Mask seconded the motion. The motion carried unanimously. The meeting adjourned at 6:35 p.m. 114uyb/�. Il(t9WL .... Peter Fi her, Acting Lhairperson VK rin rranKlin, iecreTary oard of Adjustment Minutes taken by Linda Manning A