HomeMy WebLinkAbout1987-10-21 Bd Comm minutes30
MINUTES
HUMAN RIGHTS COMMISSION
AUGUST 25, 1986
MEMBERS PRESENT: Farrant, Reed, Feld ick, Hawkins, Bergan, Weilbrenner,
Smithart
MEMBERS AND STAFF ABSENT: Alexander, Mims, Belle
RECOMMENDATIONS TO CITY COUNCIL:
None.
RECOMMENDATIONS TO CITY MANAGER OR STAFF:
None.
SUMMARY OF RELEVANT DISCUSSION:
1. The meeting was called to order at 7:04 p.m. by Chairperson Reed.
2. Bergan moved to approve the minutes of July 28, 1986, and Hawkins sec-
onded the motion. The motion passed unanimously. Hawkins noted that the
notice of Commission meetings in the Press -Citizen lists the Commission's
meeting time as 7:30; this should be corrected to 7:00 p.m. Staff was
directed to handle this.
3. The question was raised about the issue of sending a letter related to
Big Mountain. Staff will be asked about the current status of this
issue.
4. In Conciliation:
a. E/S b NO, 11-14-8501. Bergan described the status of this case. She
had arranged a meeting with the Complainant and the Respondent for
last week but only the Respondent showed up on time. The Respondent
has made a settlement offer of $673, a figure based on computation of
four months' wages Complainantmight have earned. Complainant has
now rejected this offer; he is asking for $10,000 combined damages!
Bergan explained that she feels the Respondent's offer is reasonable
and probably should be regarded as 'final.' She will convey this
opinion in writing to the Complainant with a copy to Respondent. The
Commissioners agreed that if the Complainant is unwilling to accept
this offer, we will not support going to a public hearing an the
case.
b. E/S, 8-16-8501. The team has not met.
C. H/R, 7-11-8601. The team has not yet met. Smithart, although a
member of this team, will not be on this case.
There was brief general discussion of all the other cases. Reed sug-
gested that we formally clarify the policy on release of Investigation
Summaries. She further asked that staff continue to explore means to
discourage ex post facto changes and statements made by witnesses.
Human Rights Commission
August 25, 1986
Page 2
5. Community Education:
a. Nothing new to report.
6. Old Business:
a. Ordinance Revisions - No action yet. A meeting has been scheduled
with Dave Brown.
7. New Business:
a. Human Relations Department -.A brief discussion ensued regarding the
fact that Anne Carroll's vacancy will be filled as "Personnel Admin-
istrator' and that an entry-level administrative assistant will also
be hired. Other than recommending that efforts be made to recruit
people of color as applicants for both of these positions, Commis-
sioners had no specific suggestions.
b. Intern Program - At this time, the College of Law reports they are
not enthusiastic with regards to pursuing the possibility of an
internship with the Civil Rights Office. They have cited limited
experience available to such an intern as their reason. They would,
however, be willing to discuss this again at a later time. Feld ick
suggested we might explore the possibility of an intern from .the
Industrial Relations program.
8. Staff Report - There were a few general questions about the staff report
Smithart suggested that the Commission consider supporting the proposed
disassembly of the U.S. Civil Rights Commission and its reestablishment
under the Congress. After brief discussion, the Commissioners asked
Smithart to prepare some background material and send it to staff for
distribution to Commissioners prior to next week. She agreed to do so.
Reed described progress to date on the annual breakfast. They day has
been set for October 30 at the Holiday Inn. A mailing soliciting nomi-
nees for awards will go out soon.
9. Meeting adjourned at 7:40 p.m.
Minutes taken by Patricia Farrant.
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MINUTES
PARKS AND RECREATION COMMISSION
SEPTEMBER 10, 1986
MEMBERS PRESENT: Willi. s, Steinbrech, Watson, Hesse, Henry, Alvarez and
Weideman, Jordison
MEMBERS ABSENT: Hradek
STAFF PRESENT: Trueblood, Harvey, Howell, Moran, Carroll, Ertz, Coffin
and Ellerbrock
GUESTS PRESENT: Melody Rockwell and Jim Clark
SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN
Moved by Jordison, seconded by Alvarez, that the minutes of the August 13
meeting and the August 20 special meeting be approved as written. Unanimous.
Jim Clark addressed the Commission concerning the plans for the renovation
of the City Park pool. Trueblood stated that the final decisions have not
i been arrived at yet. He has instructed the architect to proceed with the
design plans to include a roof over the locker room area basically because
we feel It will make a much more attractive facility and will help with
maintenance, plus the fact that the coin operated locker system will need a
roof for protection. The renovation project will probably not begin until
September of 1987 due to the delays In contract approval.
Jim Clark asked what the time line was for Mercer Park. Trueblood stated he
had met with the architects. He has asked the architect to submit two time
schedules, a best scenario and a worst scenario. These should be received
within one week.
Director Trueblood was asked if he has responded to the letters to the
editors which were in the newspaper regarding the City Park pool roof system
and cost thereof. Trueblood stated that he will respond to those people
Informing them why we are going ahead with the roof. Trueblood stated he
asked the architect how much money could be saved by not putting on the roof.
The architect Informed him the roof would only amount to $20,000. Trueblood
asked the architect to draw up two sets of plans, one with a roof and one
without. The architect stated he could do that but, if so, the contract
would have to be renegotiated. If the roof was not put on, the wall structure
and footing structures would have to be changed.
Melody Rockwell gave a presentation on the proposed renovation of Blackhawk
Mini -Park and asked the Commission for their Input. There was considerable
discussion regarding this.
Rockwell referred to schematic drawings of the mini -park and the surrounding
City Plaza. She stated the Paul -Helen building Is being renovated, and
planners are in the process of designing the entrance to the building. The
west entrance will open out onto the mini -park. She stated as a part of the
PARKS AND RECREATION COMMISSION MINUTES
SEPTEMBER 10, 1986
PAGE TWO (2)
contract for renovation of this building, they have agreed to give $5,000
for design services to renovate the mini -park.
Rockwell stated the questions that needed to be answered are: (1) are
the uses that were originally perceived for the mini -park still appropriate
now with the development of the City Plaza and with the movement of the
entertainment functions to the area around the fountain; (2) should there
be a stage; (3) should there be lights and amplification; and (4) should
there be private conversational areas.
Willis, stated he personally felt the mini -park area did not operate in the
same way It originally did. He stated there doesn't seem to be much'
activity in the private conversational areas, and felt it was being used
as a walkway. He also questioned the need for a stage, and if it was
necessary, since most of the entertainment seems to take place around the
fountain. He stated the initial cost should be considered and also the
perpetual maintenance cost. He also felt it may be appropriate to set aside
a portion of the funds and assign them to a maintenance fund, if possible.
There was considerable discussion regarding whether or not a stage would be
appropriate for this location, which resulted in the following motion:
moved by Weideman, seconded by Jordison, that the design firm make the
stage appropriate for small speaking and performing groups. Ayes: Willis,
Steinbrech, Watson, Hesse, Alvarez, Jordison and Weideman. Nays: Henry.
Motion carried.
Moved by Jordison, seconded by Weldeman, that during the design process,
consideration be given to the maintenance aspects of the area after it has
been completed. Unanimous.
Moved by Jordison, seconded by Henry, that during the design process,
consideration be given to eliminating a large Washington Street entrance to
the mini -park. Unanimous.
Moved by Watson, seconded by Steinbrech, to retain the name of Blackhawk
Mini -Park. Ayes:. Willis, Stelnbrech, Watson, Jordison. Nays: Weldeman,
Hesse, Henry, Alvarez. Motion failed.
DIRECTOR'S REPORT
Terry Trueblood stated Dee Harvey was leaving the employment of the City,
and her Position was currently being advertised.
Trueblood referred to the memo Included in the packet regarding the 1987
Community Development Block Grant funds. He will be scheduling a meeting
with staff to discuss possibilities for funding. Possible Ideas are a
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PARKS AND RECREATION COMMISSION MINUTES
SEPTEMBER 10, 1986
PAGE THREE (3)
project for the Special Population Program, development of Napoleon Park
and various items which are Included on the "Wish List". Trueblood
stated he would be submitting several applications. Watson felt rip rap
should be placed in various areas of Terrill Mill Park because of the
erosion problem. He also felt various areas of the river bank and shelters
at parks should be made accessible to the handicapped. There was
considerable discussion regarding handicapped accessible projects and
funding for same.
Trueblood updated Commission members on the status of the renovation of
the City Park pool. Dale Melling, Assistant City Manager, is currently
preparing a memo to City Council regarding the 28E Agreement with the
School District. City Council will be discussing this at their informal
meeting next week. Basically the memo will deal with the figures for the
operating costs. The School District figures are substantially apart from
our figures. A copy of this memo will be given to the Commission.
Pictures of sculptures which are proposed to be placed in Terrill Mill
Park were given to the Commission. The sculptures are presently located
at the Coralville Industrial Park. It was agreed that the Commission would
meet with First National 'Bank representatives to discuss the sculptures.
Willis informed the Commission of a reception for the new City Manager,
Steve Atkins, which will be held at the Chamber of Commerce tomorrow from
4:00-6:00 p.m.
The Commission broke down into two groups, one to review the "Wish List"
and the second to review the Articles and By -Laws of the Foundation. Willis
stated the Committees should be prepared to report on their progress at the
next Commission meeting.
Meeting was adjourned at 9:00 p.m.
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MINUTES
IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES
REGULAR MEETING
SEPTEMBER 25, 1986'- 4:00 P.M.
ADMINISTRATIVE CONFERENCE ROOM
MEMBERS PRESENT: Buchanan, Cavitt, Cox (arrived at 4:45), Drum, Grimes,
Lyman, Willis, Gelman
MEMBERS ABSENT: Sumny
STAFF PRESENT: Eggers, Jehle, Craig, Spaziani
I
OTHERS PRESENT: Pat Forsythe, Executive Director, Library Foundation;
Gladys Benz; Michael Hammer, Practicum Student
President Grimes called the meeting to order at 4:06 p.m. Minutes of the
regular Board meeting of August 28, 1986, were approved with the following
corrections: page 1, 92 under Director's Report, "public hearing on Septem-
ber '6% page 2, paragraph 3, "committee members Gelman, Drum and Grimes";
page 3, paragraph 2, "live on Channel 20." Willis/Buchanan. Minutes of the
special meeting of September 6, 1986, were approved. Willis/Cavitt. The
disbursements for August, 1986, were approved. Buchanan/Willis.
The Director reported on the following:
1. The following policies have been scheduled for Board review in FY87:
November, Meeting Room Policy; January, Volunteer Policy; February,
Unattended Child Policy; and March, Personnel Policy.
2. Reservations for the Iowa Library Association Conference are due October
6. The annual meeting is in Des Moines on October 15-17.
3. The proposal for library management of the cable access center has been
revised and will be reviewed by the Cable Commission at a special meeting
on September 30. The Library Board committee should review the proposal
some time in October.
4. The contract for the first half of the brick repair has been signed and
work is underway. Henry Klosterman was the low bidder at $3768.
5. The latest newsletter from the Boulder Public Library describes a situa-
tion very similar to that of Iowa City. Boulder is a full-service li-
brary with a large audiovisual department, a cable channel, a
microcomputer access center, a foundation, a volunteer program, etc. When
faced with budget cuts, the Board chose to reduce hours rather than cut
back services or reduce staffing when library was open.
President Grimes reported on the orientation for new Board member Tom Sumny.
Grimes suggested Monday, October 20, as the date for a meeting with area
legislative candidates. The meeting should address both the short and
long-term needs of libraries. The time was set for 4:30 in Meeting Room B.
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Board of Trustees
September 25, 1986
Page 2
After an extended discussion about some of the long-term methods for getting
additional tax support for the library, it was decided to invite Harry
Sargeant, as the person who coordinated the tax levy referendum for the Cedar
Rapids Public Library last fall, to meet with the Board. If Grimes is able
to arrange it, the meeting will also be on October 20 at 12:00 noon.
Letters from Jean Fountain and Mary Neuhauser regarding the proposed cuts in
library hours were received. Grimes will answer both letters.
The Board reviewed the annual progress report on the five-year plan. The
FY87 and FY88 objectives had been adjusted to reflect the changes the Board
made in June in order to reduce additional staffing requirements from 4.25 to
2.5 FTE positions. It was noted that the area of least progress is the
objective to increase the size and availability of the collection. Continued
growth in the use of the library, combined with a shortage of staff to spend
gift funds and process gift books, are the major barriers to achieving the
objectives in this area. The report was approved. Willis/Cox.
Eggers presented a draft of the FY88 budget goals. The Board decided the
goals should be written with the assumption that there will be either addi-
tional staff or release time from reduced service hours to accomplish the
objectives.
The personnel policy was amended to reflect the changes to the sick leave
payout that became effective July 1, 1985. This change should have been made
a year ago. Section III, number 4, of the personnel policy was amended to
match Article II, Section 1, of the current AFSCME contract. This was a
revision from the language presented. Willis/Cox. Adopted.
Also approved was an amendment to Section 801.21a of the Circulation Policy.
The amendment substitutes standard fine categories for a specific fine for
each type of library item. Willis/Gelman. The dates for the November and
December meetings were adopted: November 20 and December 18.
The meeting was adjourned
at 6:10 p.m,
Joan i e an y gq , Recor ers
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MINUTES
RESOURCES CONSERVATION COMMISSION
SEPTEMBER 8, 1986 - 7:30 P.M.
LIBRARY MEETING ROOM B
MEMBERS PRESENT:. Goodwin, Singer, Duffy, Crain, Vogel
STAFF PRESENT: Schoenfelder
CALL TO ORDER:
The meeting was called to order at 7:35 p.m. by Goodwin, Chair.
APPROVAL OF MINUTES:
Singer moved to accept the minutes of the August 25, 1986, meeting as
submitted; Crain seconded; motion passed unanimously.
PUBLIC AND MEMBER DISCUSSION:
No general public in attendance.
Goodwin pointed out that the final reading of the utility franchise agree-
ment was scheduled for the September 9, 1986, formal Council meeting. He
anticipates passage and a November 4, 1986, election date.
Singer suggested that the RCC publish a letter a week prior to the elec-
tion outlining the relevant issues and considerations of the franchise,
without formulating an opinion either way, simply making the issues clear
to the voting public. Duffy and Vogel will form the committee to draw up
this informative letter.
Singer presented the forms for application for HUD Urban Development Block
Grant funds. He suggested this would be a way to raise money for RCC
energy projects. He will investigate further the requirements and timeta-
ble for this application.
COMMITTEE REPORTS:
A. Light Bulb Committee - (Moreland, Goodwin, Crain)
Goodwin summarized the Committee's work outlining the suggested pro-
gram:
1. Contact area agencies such as HACAP, Crisis Center, and Elderly
Services to enlist them as points of distribution for the light
bulbs to low-income and elderly.
2. Develop one page brochure to clearly explain program to partici-
pants with a small application blank which would require their
name, address, wattage of light bulb replaced, approximate hours
per day that bulb is on.
Singer suggested more direct RCC involvement with the process to
better monitor results.
MINUTES -
RESOURCES CONSERVATION COMMISSION
SEPTEMBER 8, 1986 - 7:30 P.M.
LIBRARY MEETING ROOM B
PAGE 2
Duffy suggested perhaps volunteers actually distribute the bulbs
door-to-door.
Crain suggested the bulbs be given out with the cheese giveaway each
month.
The Committee will evaluate these suggestions and report back next
meeting.
B. Energy Fair Committee - (Singer)
Singer reported much progress. The date is set at November 8, 1986,
in the Old Capitol Mall. No insurance is required if each participant
signs a "Hold Harmless" agreement with the Mall. Interested partici-
pants are the City Library, Mall Merchants, Lenoch 8 Cilek and Iowa
City Transit. Other suggested participants are Iowa -Illinois Gas E
Electric, Energy Specialists, Energy Management, Ralston Creek Stove
Co., Ham's Hearth d Home, Home Builders Association, Amana, Lennox.
Singer will investigate other possible participants and report back
next meeting.
Singer pointed out that the RCC would need to charge approximately
five dollars per exhibitor to cover the cost of display table rental.
Goodwin and Schoenfelder will investigate the City requirements for
collecting and distributing money.
C. Media Information Committee - (Singer, Duffy)
Nothing to report at this time.
0. Thermography Committee - (Goodwin, Vogel)
Nothing to report at this time. Goodwin and Vogel need to meet with
Dale Melling to discuss repairing the Probeye.
OTHER BUSINESS:
None.
ADJOURNMENT:
Singer moved to adjourn, Vogel seconded, passed unanimously; meeting
adjourned at 9:05 p.m.
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MINUTES
RESOURCES CONSERVATION COMMISSION
SEPTEMBER 22, 1986 - 7:30 P.M.
IOWA CITY PUBLIC LIBRARY, MEETING ROOM B
MEMBERS PRESENT: Crain, Singer, Goodwin
STAFF PRESENT: Schoenfelder
PUBLIC PRESENT: Phil Hotka, Iowa -Illinois Gas b Electric Co.
CALL TO ORDER:
The meeting was called to order at 7:35 p.m. by Goodwin, Chair.
APPROVAL OF MINUTES:
None approved, deferred to next meeting.
PUBLIC AND MEMBER DISCUSSION:
None.
Singer moved that since this was an informal (non -regular) meeting, minutes
should be general in nature; seconded by Crain; motion carried.
COMMITTEE REPORTS:
All committees were making progress. Singer will need help with calling
businesses to display products at the 1986 Energy Fair. Singer will have a
list at the next meeting to divide up the work.
The light bulb committee will target the first week of November or December
for the distribution of light bulbs.
Goodwin will also send memo to the Planning and Programming Department ex-
plaining that the RCC light bulb program is flexible as to time frame and
that the application for ;5,000 CDBG money is not dependent on a four-month
period.
Schoenfelder explained that in order to get the probeye fixed, the RCC would
have to submit an entire proposal for a comprehensive program for the use of
the probeye and its benefits to the citizens of Iowa City.
ADJOURNMENT:
The meeting was adjourned at 8:30 p.m.
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AT NST PneunN�er
MINUTES
RESOURCES CONSERVATION COMMISSION
OCTOBER 13, 1986 - 7:30 P.M.
SENIOR CENTER GAME ROOM
MEMBERS PRESENT:. Goodwin, Singer, Moreland, Duffy
MEMBERS ABSENT: Friedman, Vogel, Crain
STAFF PRESENT: Schoenfelder
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RECOMMENDATIONS TO CITY COUNCIL:
The Resources Conservation Commission requests that the City Council make
a public statement in support and recognition of the 01986 Homeowner
Energy Fair' on November 8, 1986, in the Old Capitol Center sponsored by
the Resources Conservation Commission.
CALL TO ORDER:
The meeting was called to order at 7:30 p.m. by Goodwin, Chair.
APPROVAL OF MINUTES: 1
Singer moved to accept the minutes of September 8, 1986, 'and September 22,
1986; Moreland seconded, motion passed unanimously.
PUBLIC AND MEMBER DISCUSSION: g j.
None.
COMMITTEE REPORTS:
1. Media Report - (Singer, Duffy)
The Press -Citizen will publish a monthly chart showing the average �.
monthly cost of gas and electricity for the average Iowa City home-
owner. Usage will be compared to the previous month and the same j
month one year earlier. Credit will be given to both the RCC and
Iowa -Illinois for the information. Along with the chart will be an
energy savings tip of the month. This month's tip shall be: 'Prop-
erly maintained furnaces save energy and money. Clean or replace your
furnace filter now."
2. Energy Fair - (Singer)
Seventeen businesses have committed to exhibit at the Energy Fair on
November 8, 1986, in the Old Capitol Center. The cost will be $7.50
per table.
The name of the Energy Fair shall be: "1986 Homeowners Energy Fair."
MINUTES �D AFf'f=LVED
RESOURCES CONSERVATION COMMISSION /� NEXr A tt�ilNl
OCTOBER 13, 1986 - 7:30 P.M.
PAGE 2
Singer outlined work remaining to be done by RCC members. This in.
cludes:
a. Letter to participants explaining fair.
b. News release.
c. Advertising.
d. Public statement from City Council in support of the event.
e. Letter from City Council thanking participants for their involve-
ment in the fair.
RCC members divided up this work.
Singer also established the following deadlines:
October 21, 1986 - Last day for businesses to reserve a display table.
October 22, 1986 - Letter from RCC to participants thanking them for
participating and including the "Hold. Harmless
Agreement."
October 27, 1986 - RCC meeting with Fair Exhibitors and collecting
display fees.
Singer indicated that the Fair would generate a maximum cost deficit
of ;50. This should be paid for by the Energy Coordinator's budget.
3. Light Bulb Program - (Goodwin, Moreland, Crain)
Distribution of light bulbs will be scheduled for December 2, 1986.
Schoenfelder will order bulbs.
4. Thermography - (Goodwin, Vogel)
No further progress.
5. Franchise Election - (Duffy, Vogel)
No further progress.
OTHER BUSINESS:
Singer suggested that RCC members should be reminded there is an absence
clause in the by-laws.
Schoenfelder announced the Iowa Association for Energy Efficiency annual
meeting on October 18, 1986, at the Rodeway Inn at Coralvilie.
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MINUTES la E=E AFP90vev
RESOURCES CONSERVATION COMMISSION fFT NL CT NIL-TroG�
OCTOBER 13, 1986 - 7:30 P.M.
PAGE 3
Schoenfelder announced the U.S. Department of Energy award to the City of
Iowa City -,'National Award for Energy Innovation.'
ADJOURNMENT:
Meeting adjourned at 8:54 p.m.
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MINUTES APPROWS BOARD OF ADJUSTMENT
SEPTEMBER 10, 1986 - 4:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT:. Messier, Mask, Fisher, Randall
MEMBERS ABSENT: McDonald
STAFF PRESENT: Beagle, Moen
CALL TO ORDER:
The meeting was called to order at 4:50 p.m;
CONSIDERATION OF MINUTES:
Randall moved to approve the minutes of June 11, 1986, as submitted; Mask
seconded. The motion carried 4-0.
Randall moved to approve the minutes of July 9, 1986, as submitted; Mask sec-
onded. The motion carried 4-0.
Mask moved to approve the minutes of August 13, 1986, as submitted; Messier p
seconded. The motion carried 4-0.
VARIANCE ITEMS:
1. V-8603. A public hearing on a request submitted by Plaza Centre Associates
to vary the 'sign regulations of the CB -10 zone to permit more than one
monument sign on the property line.
Fisher noted for the record that the applicant had withdrawn its request
for a variance finding a way to provide signage in compliance with the sign
regulations.
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2. V-8605. A public hearing on an application submitted by Lyman Addition
I' sates (Jim Clark) for a variance to allow dwellings an the ground
floor of property located in a CB -2 zone and a variance to reduce the
number of parking spaces for property located at 308 S. Gilbert Street.
Moen presented the Staff Report dated September 10, 1986, and staff's
recommendation that this variance be denied. It has been determined that
if a variance to allow residential dwellings on the ground floor of the
subject property is granted, the applicant would not be required to provide
additional parking for these residential uses. This is due to a provision
in the zoning ordinance which regulates use conversions. The commercial
space in the building is presently non -conforming from the standpoint of
off-street parking. Because the number of parking spaces required of these
residential uses in the CB -2 zone is less than the number of spaces that
would be required of the commercial use, converting the commercial space to
two one -bedroom residential dwellings, in effect, reduces the degree of
non -conformity in terms of parking. Consequently , should the Board approve
Board of Adjustment
September 10, 1986
Page 2
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conversion of the commercial spaces to residential dwellings, it is not
necessary for the applicant to seek relief from the parking requirements
via a variance or a special exception.
Joe Holland, 'representing the applicant, said he had been involved with the
property since it was acquired and developed by the applicant. Holland said
the staff report presents a negative picture of this request
based upon the following evidence, the variance should be granted. and felt,
Holland said that the commercial portion of the building under considera-
tion is located in the southeast corner of the building, in a non-visible
location. Since the building was constructed, this space has never been
completed or used for commercial purposes. Holland said that parking was
the limiting factor which prevented occupation of this space for residen-
tial use as the building was designed. He said that they could have come
before the Board at the time of construction to request a variance or
special exception for parking to allow two more residential units, but time
constraints didn't allow for this.
Continuing, Holland said that history has shown that they have not been
able to yield a return on this portion of the building. It is necessary to
get some return since taxes and utilities must be paid for this space.
Holland said this portion of the building was designed to allow for resi-
dential conversion. He said they have made a good faith effort to find
commercial tenants for the past three years. He felt that Lyman Associates
have suffered a hardship since they have been unable to occupy the units
and get a reasonable return as presently zoned. Holland also said that this
request is in the public interest to provide low to moderate income housing
which is in demand. It is in the public interest, he said, to meet this
demand.
Mask asked if the applicant has advertised the commercial units. Holland
said efforts had been made to lease the space.
Fisher asked about the applicant's view that the hardship is self-imposed.
Holland felt that the hardship was not self-imposed in light of the fact
that a new Zoning Ordinance was adopted changing the standards, and the
fact that a market does not exist for these units for commercial purposes
because of their location in the building.
Lyle Seydel, Iowa City Housing Coordinator, stated that Mr. Clark has made
20% of the building's units available for the City's subsidized housing
program. There is a high demand for these units in the downtown area.
Moen responded to Fisher's question concerning zoning patterns surrounding
this site.
Randall asked if they could swap the location of the commercial units to
anothet location within the building that was more visible from the public
right-of-way. Boyle said the amount of swapping locations of the commer-
cial space and residential spaces would be an item which requires interpre-
tation.
Board of Adjustment
September 10, 1986
Page 3
Mask asked if the applicant was misled about the CB -2 zoning at the time
the new zoning ordinance was adopted and whether it was essentially the
same as the previous ordinance. She wanted to know if such statements were
made that made the applicant not convert the units at the time.
Messier questioned the applicant's arguments regarding public interest.
Mask felt that the question was one of reasonable return. If the cmmer-
cial use has been tried and failed, then can the Board determine if the
property is yielding a reasonable return under current zoning. Boyle said
that the applicant must prove that no commercial uses can be profitable
within the current zoning. He added that the staff position is that the
building as a whole is yielding a reasonable return, and that the variance
is not justified. Mask asked if the issue was one of considering the
building as a whole or as a group of units within a single structure. Boyle
answered that this is an issue that the Board must decide.
Fisher said that no evidence has been presented to show that the building
as a whole cannot bring a reasonable return. He pointed out that only 7%
of the building is required to be a commercial use. Holland answered that
the modern interpretation of land includes property not located only on the
ground, but also parcels inside a building. He cited Eastdale Mall as an
example. He also said that the Board of Adjustment exists to provide a
buffer between the City and the property owners: Hardship is different
from case to case, and Holland feels that this case is unique enough to
Justify a variance.
Fisher said that a property owner is not guaranteed a reasonable return for
every part of the property. Holland responded that for tax purposes, the
building has never shown a profit. Clark added that the building is worse
off than the other buildings in the complex. Boyle said that the reason-
able return is not related to the relative return of one property or build-
ing to another. The inability to rent the space does not show that the
property cannot yield a reasonable return under present zoning.
Messier left at 5:54.
Mask said that the applicant must show that there are no commercial uses
which can yield a reasonable return. Moen added that the applicants must
also demonstrate that this hardship is unique to their particular set of
circumstances.
Randall moved that v-8605 be approved. Mask seconded. Fisher said that he
was not persuaded on the hardship issue. Mask added that while the conver-
sion to apartments would be a good use, the self-imposed hardship and rea-
sonable return issues are difficult for her to resolve. Randall agreed.
Moen polled the Board. The motion failed, 0-3.
107
Board of Adjustment
September 10, 1986
Page 4
Mi
SPECIAL EXCEPTION ITEMS:
1. SE -8622. Even if the Board approved item V-8605, the applicant would not
ave een required to provide additional parking for the two residential
dwellings.
2. SE -8623. A public hearing on a request submitted by Linder Tire Service
or a special exception to permit expansion of an auto and truck oriented
use in a CC -2 zone and to reduce the required front yard for property
located at 632 South Riverside Drive.
Beagle explained that Linder Tire Service was built at its present location
before the current zoning ordinance went into effect. Under the current
ordinance, auto and truck oriented uses are allowed in the CC -2 zone only
as a special exception. Since Linder Tire is attempting to expand, a
special exception is required.
Beagle showed an overhead of the site plan. He explained that the proposed
expansion will include an addition to the main building which will extend
into the front yard. Also, the parking lot will be improved and trees will
be planted. No additional right-of-way trees will be required.
Beagle said that a proposed addition to the north part of the building
shown on the original site plan has been abandoned. He said that this
addition would have reduced visibility for vehicles turning onto South
Riverside Drive. He said that the amended site plan, dated for Septem-
ber 9, 1986, does not include this addition. He said that this will reduce
the parking requirement to 36 spaces (as opposed to 39). Also, more trees
as well as a tree barrier will be added on the east edge of the lot. Beagle
said that the proposed improvements would not have a negative impact on
surrounding businesses. The addition on the south side of the building
will not affect traffic flow or visibility. He said that staff recommends
approval, subject to the condition that the improvements be built as shown
on the site plan dated September 9, 1986.
HenryLinder of 120 North Dodge Street and owner of the property rose in
avor o e proposal. He said that he began the business in 1932 and that
his son is now in charge of it. He said that he wants to make the improve-
ments in order to make the property more attractive. The tree arbor pro-
posed for the east part of the lot will shield junk tires from public view.
Randall asked if the business can get along without the proposed addition
for the north side. Linder answered that while it would be nice to have,
he could see the potential for traffic hazards caused by it. He said that
they may reapply for this addition in the future, after changing some of
the plans.
BOARD DISCUSSION:
Fisher said that since the traffic concerns have been eliminated, he has no
problem with the application. Randall said separate motions should be made
for the application to allow the special exception for an auto and truce
oriented use in a CC -2 zone, and one to allow a reduction. in the front yard
requirement.
140
`A
Board of Adjustment
September 10, 1986
Page 5
Mask roved that 5E-8623 be approved to permit expansion of an auto and
truck oriented use in a CC -2 zone, in accordance with the applicant's site
plan dated September 9, 1986. Randall seconded. Further, Mask roved that
5E-8623 be approved to reduce the required front yard, as long as the
reduction is restricted to that shown on the applicant's site plan dated
September 9, 1986. Randall seconded.
Beagle polled the Board. On the first nation the vote was 3-0 in favor of
approval. On the second motion the vote was also 3-0 in favor of
approval.
BOARD OF ADJUSTMENT INFORMATION:
Moen told the Board that 5E-8621 had been withdrawn.
Fisher asked if a Board member is absent more than three times in a row, can
they be replaced? Boyle said that repeated absences are considered a just
cause for the replacement of members. He said that a member must be removed by
an act of the City Council, and that they must be allowed a hearing. Fisher
noted that McDonald has been absent in the last four, meetings and has missed
several more prior to that. Randall suggested that McDonald should be informed
of the situation so that he can be given a chance to excuse himself from Board
duty or return to active participation. Beagle said that each new Board member
is informed of his or her responsibilities when first starting a term of serv-
ice. Mask asked that a letter be written to McDonald informing him of his
absences and reminding him of his responsibilities. She said that he should be
told that if he continues to miss meetings, action will be taken. Fisher said
that he will ask Franklin to draft a letter to McDonald. Fisher said that he
hoped that McDonald will be able to satisfactorily explain the situation, but
wanted to be sure that absences will not continue into the future. It was
decided that a letter explaining the situation and warning of the consequences
of continued absences would be sent to McDonald.
The meeting was adjourned at 6:45.
Minutes submitted by Steven J. Van Steenhuyse.
Approved by:
DM `i(
Peter N ser, C airman
Kan Fran c n, ecretary
/G�7
01
3gl)
MINUTES
BOARD OF ADJUSTMENT
SEPTEMBER 24, 1986 - 4:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT: .Messier, Mask, Fisher
MEMBERS ABSENT: Randall, McDonald
STAFF PRESENT: Franklin, Boyle, McClean
CALL TO ORDER:
The meeting was called to order at 4:40 p.m.
SPECIAL EXCEPTION ITEMS:
SE -8625. Application submitted by Hartwig Motors Inc. for a special excep-
oii n To permit the expansion of an auto and truck oriented use and modifica-
tion of the front yard requirement at 629 South Riverside Drive.
Franklin presented the staff report. The first issue for discussion was the
expansion of an auto and truck oriented use. Franklin explained the proposed
addition will be a service write-up area and car wash. Its purpose is to
separate sales from service and to bring order to the lot. The car -wash
would be used exclusively for Hartwig Motors. The proposed addition will
abut Orchard Street, continuing the alignment of the existing building.
Orchard Street provides access to sixteen multi -family units, at the end of
the cul-de-sac; otherwise, single family houses are located along the street.
Franklin noted that the expansion will not change the practice of using
Orchard Street to access the service bays nor change the number of cars
serviced. The staff found no significant impact of the expansion on the
area.
The other issue for consideration was modification of the setback on Orchard
Street from 20 feet to 0 feet. The present zoning requires a 20 foot set-
back. The new addition will continue along the alignment of the existing
building which has a zero setback. Franklin cited the staff report in ex-
plaining why a setback is required, including factors of uniformity of set-
back, ensuring that a sightline along the right-of-way is maintained, and
minimizing the effect of building bulk on the traffic movement. She stated
that as far as uniformity is concerned, a zero setback will conform to exist-
ing setbacks in that all of the buildings on the east side of the road within
this block have a zero setback. Likewise, the line of sight to and from
existing properties would be unimpeded. Traffic movements on Orchard Street
should be unchanged and there should be no impairment to exiting from the
site to Orchard Street due to the placement of the drive in relation to the
building and to the street. Franklin pointed out that the proposed addition
will discourage the practice of traffic cutting through the site from Orchard
Street.
Franklin said that this plan has gone before the Planning and Zoning Commis-
sion for a recommendation on the LSNRD and the Commission has recommended
approval, contingent upon the Board's approval. The staff recommended that
14 87
`I
F
Board of Adjustment
September 24, 1986
Page 2
the Board approve the request for the expansion of an auto and truck oriented
use and reduction in front yard requirement in accordance with the plan filed
on September 15.
Mask asked if there were any complaints from the local people. Franklin
answered that one gentleman expressed some concern at the Planning and Zoning
Commission meeting about traffic circulation on Orchard Street and the use of
the street for the applicant's business. Fisher asked whether the staff's
analysis of the addition indicated that the volume of the traffic be
unchanged. Franklin answered there would be no change in volume because both
the number of repair bays and the number of access points to the property
will not change.
Max Selzer, project manager, rose in favor of the application. He said the
second access to the building, on Orchard Street, would probably be closed.
The body shop there had been removed. The amount of traffic on Orchard
Street would probably be reduced because of one less opening in the building.
Selzer reiterated that the addition will deter people from cutting through to
reach Riverside Drive, thus avoiding the intersection at Benton Street. This
addition will also allow transports to unload new cars inside of the building
instead of on the street which he believed had happened in the past.
Fisher asked if there was any more discussion. There was none. He asked if
there was any Board discussion. There was none. He asked if the motions for
the separate requests could be combined. Boyle answered that it was best to
separate them.
Messier moved that the expansion of an existing auto and truck oriented use
by approved. Franklin questioned whether the motion should reference the
plan. Messier said yes.
Mask seconded. The motion passed, 3-0.
Fisher said that
tic
reduction to zero, hbut aitnseenedyto have llittleudis ernablctant to epimpact inathis
instance.
Messier moved that the reduction of front yard requirement of the CC -2 zone
be reduced from 20 feet to zero in accordance with the plan.
Mask seconded. The motion passed, 3-0.
Meeting adjourned at 5:00 p.m.
Minutes submitted by Joseph McClean.
Approved by:
NI
�o)
MINUTES
COMMITTEE ON COMMUNITY NEEDS
SEPTEMBER 16, 1986 - 3:30 P.M.
IOWA CITY PUBLIC LIBRARY
MEMBERS PRESENT: Barfuss (late), Becker, Cooper, Kubby, Kuhn, Leshtz, McCoy,
Parden, Patrick, Rawland, Snider
GUESTS: Keith Ruff, Iva Duffy
STAFF PRESENT: Barnes, Milkman, Mullen, Nugent, Rockwell
i
RECOMMENDATIONS TO CITY COUNCIL:
CCN recommends that the City Council approve increasing the project limit of
Residential Accessibility Grants from $3,000 to $5,000.
i
CALL TO ORDER AND APPROVAL OF MINUTES:
Kubby called the meeting to order at 3:36 p.m. Kuhn moved to approve the
minutes of the August 19 meeting with one change as follows: "The meeting
was called to order at 3:37 p.m., not 4:37 p.m, as printed in the minutes."
Snider seconded. The motion passed unanimously.
PUBLIC/MEMBER DISCUSSION•
There was no public discussion. Leshtz asked if neighborhood meetings had
been held. Nugent said only one neighborhood had expressed interest and they
had not followed up.
DISCUSSION OF ARE ST TO INCREASE THE LIMIT FOR THE RESIDENTIAL ACCESSIBIL-
ITT
Rockwell explained that people who are eligible for residential accessibility
grant funds often need a ramp which costs close to $3,000, leaving little
money for other needed improvements such as raised toilets, bathtub seats,
etc. Therefore, the staff was requesting an increase in the limit from
$3,000 to $5,000. Becker moved to increase the residential accessibility
grant limit from $3,000 to $5,000. Patrick seconded. The motion passed
unanimously.
DISCUSSION OF THE PLAZA MINI -PARK RENOVATION:
Rockwell reported that posters are already up to announce the public hearing
about the renovation of the mini -park. She referred to a memo in the CCN
packet indicating that $148,000 in Urban Renewal funds were available. The
City is attempting to gather input from all interested persons and commit-
tees. The renovation of the mini -park has been postponed until now because
of the impending renovation of the Paul -Helen Building. City staff would
like information about what people feel the function of the mini -park should
be and what its use should be. These directives can then be taken to the
City Council and the architect to be incorporated into the design.
-f
Committee on Community Needs
September 16, 1986
Page 2
01
Parden questioned the need for a stage. She felt it would be a waste of
space most of the year in this climate. She also did not want the area to be
so congested when'the stage was in use that one could not get through. Kubby
said that part of the reason a stage was originally suggested was to allow
bands to plug into electricity and play without having cords strung across
the plaza. Cords that are strewn across the plaza are hazards and the opera-
tors must carry expensive liability insurance. This requirement prevents
many people from performing in the area who might use it if a stage were
present. Parden said that appropriate electrical outlets could be put in
without a stage.
Patrick opposed a direct sidewalk to the new entrance to the Paul -Helen
Building. She thought it would be better to have people meander through the
park. McCoy did not want people cutting across the plantings. Parden noted
that snow removal from bricks was difficult and bad for the bricks, whereas
snow removal from the sidewalk would not be a problem. Kubby did not want
the park to be a glamorous entranceway to the Paul -Helen Building; she also
did not want the users of the Paul -Helen Building to complain that they could
not use their entranceway due to crowds. She thought it should remain a
place to meet, eat lunch and come together. Rawland thought it would be good
to have a place for townspeople to gather that was not associated with the
University as with the Pentacrest. She thought a stage would provide a good
place to hold town gatherings, rallies, etc.
Rockwell asked that any further comments be directed to her. The public
hearing would be held September 22.
STATUS REPORTS FOR SEPTENER 1986:
North Market Square Handicapped Accessibility Playground Equipment
Snider reported that equipment had been ordered for the North Market Square
Playground Accessibility Project and should arrive October 1.
Curb Ramp Installation Project
Cooper reported that the bid for the Curb Ramp Installation Project had been
let to Streb Construction. $5,000 had been approved by the City Council
which will cover 20 curb ramps. That leaves 8-10 more on the list undone.
CONGREGATE HOUSING EVALUATION:
Parden said she had completed the project evaluation sheet, and that the
project had been deleted June 5, 1986. She presented the history of the
project and noted that too much time passed between the allocation of the
funds and the abandonment of the project.
Milkman noted that HUD was concerned that the money for the Congregate Hous-
ing program sat so long. HUD recommended that, in the future, money first be
allocated for a study and then the next year money could be allocated for the
project, if appropriate. Leshtz noted that CCN did recommend that the funds
be reallocated earlier.
14 1fif
Committee on Community Needs
September 16, 1986
Page 3
Kubby reminded CCN members to fill out project evaluation forms for projects
that are at or near completion.
Mary Parden was presented a "Certificate of Appreciation" from the Committee
for her dedicated service. Her term expires September 30, 1986.
PUBLIC HEARING TO RECEIVE 1987 COBE PROJECT PROPOSALS:
Kubby reminded the audience of timetables and procedures. The final public
hearing will be September 29 in the Iowa City Public Library, Room A at 7:00
p.m. The Committee appreciates early proposals, though they can be mailed as
late as September 26 and arrive on time. CCN will hold its meeting to decide
on prioritizing proposals on October 14 at 3:30 p.m. It is good for people
presenting proposals to be at the October 14 meeting to answer questions on
the spot, though it is not a time to make presentations. CCN does not know
how much money they will have to work with, but it is expected to be less
than last year. Also, the City Council has requested that 15% be set aside
for Aid to Agencies funding.
The criteria for receiving CDBG funds are 1) that the project must benefit
low and moderate income residents, 2) that projects may help to eliminate
slums and blight, and 3) that projects must address an urgent need. The
Committee will be looking for proposals that do not duplicate other services
and will give a higher priority to proposals that request loans over those
that request only grants.
The staff suggested that the Committee use a one -to -five point scale to help
discriminate between proposals. They felt the fine-tuning of the scale (last
year's was one to three points) would make deciding easier since the money
would be tighter this year. Leshtz felt the old system worked well. Cooper
did not feel there was much difference between choices three and four. Becker
thought the staff might be fixing something that was not broken, and Parden
thought the fine-tuning was not needed because of the wide variation in
proposals. Barfuss thought either system would be okay, but that usually
more choices tend to lead to better decisions. Kubby felt that since the
money would be tighter this year, that the Committee might need the more
discriminating scale. Milkman felt there would be too many evenly rated
proposals with the old scale. Leshtz said that this could be worked out in
discussion. Kubby asked for a show of hands to see how many Committee mem-
bers wanted to try the new scale this year. All voted in favor of the new
scale except for Leshtz.
Milkman reminded the Committee that this was their main opportunity for
asking questions about applications. The October 14 meeting would be late
for that.
FUNDING REQUESTS:
1. Youth Homes Incor orated $140 000 - Bill McCarty, new Director of Youth
Homes, nc., presen e t e proposal for Youth Homes. He brought three
letters of support and said that one more was coming. The program is to
provide care and treatment for behaviorally disordered, emotionally
disturbed, exploited, abused, or neglected youth. There are two group
16P'g
Committee on Community Needs
September 16, 1986
Page 4
care homes. The proposal has two parts. One is for a grant to renovate
the existing property on Ronalds Street. The other is for a 15 -year no
interest loan,to purchase property for a group home. The program serves
100 youth in the shelter annually and 50 (for longer stays) in the group
home. Two-thirds to three-quarters of the children are Johnson County
residents. 90% of those are Iowa City residents. The homes are staffed
on eight hour shifts round the clock, with one to two staff people work-
ing, depending on the need. Most of the children attend school during
the day; others are put into educational, recreational, behavior manage-
ment, and/or treatment programs. 100% of the people are low/moderate
income. A few have families with higher incomes, but they are independent
minors. 25% are referrals from nearby counties.
Becker asked about the "checkered past" of Youth Homes and their inabil-
ity to fill vacancies. McCarty said the philosophy of the program was to
work closely with families and to put children into the home if staying
at hone with the family was no longer an option. McCarty said he had
only been in this job two weeks and he knew something of the past prob-
lems. He said that one essential part of turning the situation around
was upgrading the facilities and to do that, the requested money was
needed. He was asked why he felt he would be able to turn the situation
around. He said that he has worked with similar programs for 16 years in
Iowa. .The program that he worked with in Cedar Rapids is now recognized
among the best anywhere.
Kubby asked about the timetable of other pending funds. McCarty said
they currently had $56,000 from the County Board of Supervisors and
should know in 60 days about a request for an additional $15,000. He
said they had asked for $3,000 mid -year from the United Way and should
know about that in 60 days. The regular operating budget is $250,000 a
year from the Department of Human Services. These are primarily operat-
ing funds. They are in the process of renegotiating contracts to try to
increase these amounts.
i Milkman asked how the $30,000 figure was arrived at for the renovation on
I Ronalds Street. McCarty said it was a ballpark figure. Milkman urged
( him to get real bids. Milkman asked how the loan would be repaid and
McCarty said from funding by the Department of Human Services.
Resources Conservation Commission 12000 - Michael Singer presented the
proposal for the Iowa City Resources Conservation Commission. The pro-
gram outlined would provide for low and moderate income residents two
fluorescent long-lasting light bulbs to be used in place of two 60 -watt
incandescent bulbs. These would be distributed along with an information
packet on how to save energy in the home. The recipients would be asked
to fill out a very short questionnaire about how they would use the light
bulbs. Each household would save an average of $12 per year or $50-$55
over the lifetime of the bulb (about five years). That is a total sav-
ings of $20,000 for a $5,000 expenditure.
14 8f
Committee on Community Needs
September 16, 1986
Page 5
McCoy asked if these bulbs had been used elsewhere. Jim Schoenfelder,
Energy Coordinator, responded that in one city the project had been so
successful at,saving energy, that the utility distributing the bulbs lost
too much tax revenue and had to abandon the program. The bulbs will not
work in three-way sockets and because of their size, will not always work
in.ceiling fixtures.
Patrick felt that 60 watts was not adequate and that the most frequently
used light in a home would be 100 watts.
Schoenfelder said that the bulb lifetime is estimated for an average of
three starts per hour. If they are started more frequently, the bulbs
may not last as long.
Leshtz asked if there was an effort to educate higher income families
about saving energy. Singer said the information packets were available,
but that that was an entirely separate project from this request. Pat-
rick asked what would happen if one of these bulbs broke. He said it
would have to be replaced by the owner. They could chose to replace it
with a fluorescent or incandescent bulb.
Milkman asked if the $5,000 energy grant was contingent on the $5,000 re-
quest for CDBG money. Singer said no. If they get both grants, they can
help twice as many families. Marge Penney asked if the cooperating
agencies who would distribute the bulbs had been contacted. Singer said
they had, but they had made no commitment and were taking a wait and see
attitude.
3. General Pro ram Administration 1100 000 - Milkman presented a request for
116U,6
, own 0 ran as year to run the CDBG program. The
decreased request is due to decreased staff. Three and one-half staff
people for eighteen projects have kept everyone very busy. Next year
they anticipate fewer projects.
Kubby asked what kind of a burden it would be to have 15% of the budget
for human services. Milkman was not sure, but thought it would depend on
how many agencies got funded.
Barfuss asked how this administrative request compared to other cities.
Milkman did not know, but said this request is 16% of the budget. In
past years, with larger budgets, it has been 13-15%. The regulations
limit administrative costs to 20%. Leshtz noted that Johnson County
Department of Human Services operates on less than 10% of their budget
for administration. Barfuss felt that comparisons were only fair to
similar operations. Leshtz asked Milkman to obtain information from
other cities regarding percentage of funds used for administrative
costs.
14100
Committee on Community Needs
September 16, 1986
Page 6
4. Planning 8 Prreqograirem Development $10,000 - Milkman presented a proposal
that would u 25% of one planner's time for basic information gath-
ering and planning to help update the Comprehensive Plan as well as
various housing research. There will be lots of coordination with urban
planning, neighborhoods will be examined and the housing stock will be
assessed to see if it is affordable for moderate and low income resi-
dents.
McCoy asked if the intern was already planned for this spot. Milkman
said yes, work-study students from the University Planning Program would
be employed.
5. Housing Rehabilitation $207,451 - Barnes presented a proposal to assist
low to moderate income residents with housing repairs through various
types of loans and grants. She explained that during the past year her
efforts have been focused more on the Rental Rehabilitation Program
because the City was in the position of spending the money or losing it.
Barnes detailed six programs which fall under overall housing rehabilita-
tion, including a new rental rehabilitation request.
6. Curb Ramp Installation
Pro jject $5,000 - Nugent presented a proposal to
3nstZ cur ramps. sFswwouTU w the installation of ramps at the
8-10 sites that could not be completed this year due to lack of funds.
Since it costs no more to plan 20 sites than to plan ten, staff felt that
several ramps should be installed at once. Approximately ten additional
sites could be selected to bring the total up to 20.
Barfuss asked how close this year's ramps were to being installed.
Nugent replied that bids had been let and the contract was awarded to
Streb Construction. They expect to begin work approximately October 1.
7. Floodwa Pro ert At uisition and Clearance $47 480 - Rockwell presented
e proposa to remove a e apdated residenice from the floadway of
Ralston Creek and relocate the current low-income tenant. The proposal
is supported by the Planning and Zoning Commission and the Department of
Public Works. Photographs were presented to the Committee showing the
erosion and undercutting of the bank. During a severe flood, the house
could end up in the creek. No other funds are available for this pro-
ject, since the house is 100% in the floodway. The hone owner does not
live in the house. The current tenant resides there six months of the
year.
Cooper moved to adjourn. Kuhn seconded. The meeting was adjourned by accla-
mation at 5:25 p.m.
Minutes submitted by Christine Mullen.
/G 8d
MINUTES
COMMITTEE ON COMMUNITY NEEDS
PUBLIC HEARING TO RECEIVE 1987 CDBG PROJECT PROPOSALS
SEPTEMBER 29, 1986,- 7:00 P.M.
IOWA CITY PUBLIC LIBRARY - ROOM A
MEMBERS PRESENT: Becker, Cooper, Kubby, Kuhn, Leshtz,
Rawland, Ruff, Snider
McCoy, Patrick,
MEMBERS ABSENT: Barfuss
STAFF PRESENT: Milkman, Mullen, Nugent, Penney, Rockwell
GUESTS PRESENT: Joe Holland, Jim. Swaim, Karen Hradek, Raymond Helmer,
Colette Brodersen, John Lundell, Peg McElroy, Cindy Coffin,
Morrie Adams, Ken Kauppi, Jean Snow, Keith Meyer, Anna
Wagner, Frank Person, Jim Hoover, Merle Trummel, Jean
Hagan, Bill McCarty, Majorie Hayden Strait
CALL TO ORDER AID EIPIJINIITIOR OF PUBLIC KARIN PROCESS:
Kubby called the public hearing to order at 7:10 p.m. She explained that the
Committee would be listening to presentations tonight and asking questions of
those bringing proposals. On October 14, the Committee will meet to priori-
tize the applications. There will be no presentations at that time, but it
is convenient for people requesting money to be there to answer questions
from the Committee. On October 16, the Committee's recommendations will be
forwarded to the City,Council. The Committee does not know at this time how
much money it will have to work with. The Committee will seek a balance
among the projects funded, and will look for projects that do not duplicate
other services. This year, for the first time, the Committee will give a
higher priority to projects that incorporate loans over those that are solely
grant requests. Presentations will be limited to ten minutes total, includ-
ing at least five minutes for questions and answers.
Public Requests
Citizens for Sewage_ Control - Creekside - f65 000 Joe Holland presented
a proposal—for tins aE TTalion an i- ac ow devices for homes in
the Creekside neighborhood. So far this year there have been three
fairly major sewage backups. The Creekside neighborhood has a high
population of elderly, single parents and young families who cannot
afford these valves. The backflow value cost between $400 and $600,
based on experience. Neighborhood residents have suffered damage rang-
ing from $200 to $3,000 because of sewage backup. Some residents would
be able to repay a loan; some would not. They have estimated that
between 10-20% of the residents would be interested in having these
valves installed.
Kubby asked if the manager of the sewer plant thought these valves would
work. Holland's answer was a qualified yes. There are many types of
valves that let sewage out of the house but not in. The most effective
type has been found to be so effective that it can mess up the sewer
system. The type of valve chosen for this project is in between.
/6 fir
ti
Committee on Community Needs
Public Hearing
September 29, 1986
Page 2
During a very bad situation, it might let a half-inch of sewage backup
into one's basement, but usually it would completely control the situa-
tion. Kubby. asked if people had really been paying $400-$600 to have
one of these valves installed with the necessary concrete work the
installation entails. Holland said yes, the work has been costing
between $400-$600 and noted that this type of work has to be completed
in a day. Ruff asked if there were any working now. Holland said yes,
as long as the pressure was not too great.
2. Youth Center - United Action for Ya you outh - 595 000 - Jim Swaim presented a
proposala buy an remodel us
a Oe orcenter. The program has
outgrown the space it is in. The space problem is not new. The first
attempt to find new space was made in 1977. Since then the most con-
certed effort to raise funds was in 1983 for a joint Human Service
Agencies facility.
Becker asked if they could go in with Youth Homes. Swaim thought that
would be inappropriate, but was willing to talk to anyone. Kubby asked
if he had looked at property. He said yes, just recently he had looked
at the East-West Foods property and was discouraged about how much it
would cost to locate in a properly zoned area. Kubby asked if they had
any loans out. Swaim said no. She asked how they plan to pay back the
$2,000 per year. Swaim said it was a commitment to more fund raising.
Becker asked if the current house would still be inadequate if the
Friends moved out. Swaim responded that the Friends could not move
without selling the house. The Friends would like UAY to stay with them
even if they move, but UAY needs a central location. Swaim said that if
the Friends don't move (which looks like the situation for a while),
then UAY could remain where it is indefinitely. The problem is the
overcrowding. Kubby requested an example of the overcrowding. Swaim
said that every room in the place is filled one to two times per week
and people have nowhere to go in spite of a gallant effort between UAY
and Friends to work out schedules. One-quarter to one-half of the week
he said he had to do administrative work elsewhere.
Milkman suggested that
like the Mayor's, Youth
more of the loan.
3. Se ment f2 of Benton
aren r
if this group could share a house with a group
Program and get rent, then they could pay back
drainage project along Benton
one segmen
Cooper asked if anything was going to be done way north of Benton
Street. Hradek said nothing was proposed. Hradek said that segments N2
and 04 together, when complete, should be able to handle a 15 year
flood.
Milkman asked if they had contacted the City Engineer. Hradek said yes,
he supported the project as presented in 1984. Hradek offered to give
guided tours of the area to any interested persons.
/6 04*p
Committee on Community Needs
Public Hearing
September 29, 1986
Page 3
4. Terrell Mill Riverbank Stabilization - Iowa
in Terrell
Mill Park.
Patrick asked who would benefit from the project. Helmer said anyone
living along the river. McCoy asked if there was any landscaping in-
cluded in this project. Helmer confirmed that there was none. Milkman
asked about the derivation of cost figures. Helmer said that the City
Engineers helped and that it was based on 200 square yards of riprap
made of either concrete or quarried rock.
Leshtz asked if the problematic erosion could have been predicted before
the benches which were funded last year were installed. Helmer said
probably yes. Kubby asked about the use of the park and Helmer said it
was a very well used park. Ruff asked if similar riprap had been used
elsewhere and, if so, was it successful. Helmer answered yes to both
questions.
5. La
boratar Improvement - Iowa Cit Free Medical Clinic - $3 928 -Colette
ro ersen
presented a requestor purc as ng new laoorarory equipment
for the Free Medical Clinic. She stated that the two requested centri-
fuges were their highest priority need. She said they were so old that
replacement parts were no longer available for them. On some clinic
evenings, the machines have stopped and had to be hit to get them run-
ning again.
6.
I
Kubby asked where else they would go for funding if they did qot receive
COBG funds. Brodersen said they did not know. Milkman stated that
though CBBG monies cannot generally be used to pay for equipment, the
15% that the Council is reserving for Aid to Agnecies (Public Services)
could be used to fund projects such as this. Therefore, she felt that
the CCN should ask any questions they wished at this time in the case
that General Revenue funding was not discontinued and the Committee were
to choose to recommend this project for the public service funding.
Cooper asked if these prices were for new centrifuges. Brodersen said
yes; though they had looked for used equipment, they could find none on
the market.
ment *o uuu -wonn uunoeii presentea a proposal tor a secure area to
sp ay transit information at the downtown interchange. The JCCOG ad
hoc study committee recommended such a facility. The first choice for a
site would be on the north side of Washington by the Pentacrest. The
University is interested in cooperating and that site would probably
work out. The second choice would be in the Old Capitol Center and the
third choice on the center island at the interchange. Lundell and the
CCN members all agreed that the center island would not be a good loca-
tion for the information center because it would attract pedestrians to
Committee on Community Needs
Public Hearing
September 29, 1986
Page 4
the middle of the street. Patrick asked if the Old Capitol Center would
fund the facility and Ruff asked if they would match funds. Lundell did
not know, but thought it would be worth asking.
Cooper asked if the information center would be staffed or just have
printed information. Lundell clarified that it would be just printed
information. Milkman asked if there were any national figures on the
income distribution of transit users. Lundell did not know. Milkman
asked if the target group (elderly residents) would use the information
board. Lundell had no figures, but thought that low and moderate income
occasional transit users would use the board.
Becker asked where the $5,000 figure came from. Lundell said that
$5,000 was an average figure.
7. Ralston Creek Pro.iect - Mayor's
n-" ca'iun ue aruuen" - �1J ajuu - reg Mctlroy presented a
proposalto restore Ralston reek to natural and social amenity"
between Washington Street and College Street. She said that a letter of
support from Project Green would be forthcoming. Shesaid this project
allows State Youth Corps money to be brought to the City.
8. Napoleon Park Project Fhase 2 -
.. .." CUI wn uc arunens - iJ/ uuo - reg
se
c roy pren e a proposa o mprove par ng n n apo eon Park.
She said this would leverage state funds. McElroy explained that the
project consisted of two phases. Phase 2A, $11,770, would be to install
a seven space parking lot 200 feet from the handicapped accessible
restroom. Phase 2B, $25,238, consisted of constructing two larger
parking lots, one on the north side and one on the south side of the
park.
Kubby asked if the bathroom was currently not accessible or just rough.
McElroy said it was not accessible. Nugent asked when the survey of the
Napoleon Park users to determine if over 50% were low/moderate income,
would be complete. McElroy said in a couple of weeks. Right now they
have 150 responses out of 1,000 surveys and will probably receive 150
more.
9. Terrell Mill Park Handicapped Trail - Iowa City Parks and Recreation
Commission an ver ran omnission - Cindy Coffin presen e a
proposalo a a handicapped par ng space to the parking lot and
create a paved trail to the park benches in Terrell Mill Park. There
are 1,500 people that live in the vicinity of the park and many of them
are low to moderate income.
Kuhn asked if it was wet out there now - too wet for wheelchairs and
Coffin said yes.
14 r&
Committee on Community Needs
Public Hearing
September 29, 1986
Page 5
-I
10. Creative Arts Trou e - Iowa Cit Parks and Recreation De Artment -
22,279 - CindT Coffin presented a proposa for the creation of a one-
year program, to begin a creative arts troupe for the mentally and/or
physically handicapped. It would not duplicate current services at the
Recreation Center because it would be a much more in depth program than
they currently have there.
Il.
Milkman noted that this project would come under the classification of a
public service activity. Nugent asked why there was money in the budget
for a trip to Des Moines. Coffin answered that they would be going to
the fair. Kubby asked what would happen to the group if it were funded
for only one year. Coffin responded that they are looking for one year
of funding at the moment. After a year, the program would be evaluated
and only then could a decision be made about attempting to continue.
Ruff asked about private sector help. Coffin replied that they have
found very little. Milkman asked if they could work with less money,
even though ideally they would like $22,279. Coffin said yes, they
would be able to do a lot with less.
and answer questions. Nugent said that the proposal was to create a
sidewalk to the bus stop for the low to moderate income residents of the
trailer court. Kubby asked if there were any scheduled road improve-
ments in the area, as CCN would not want a new sidewalk torn up for road
improvements. Nugent said the staff would check on it.
12. Miller/Orchard NIA Sidewalk Installation - Plannin and Zonin Conmis-
s on -$19.80E --No one rom Planning an Zoning was present to present
e poposal and answer questions. Cooper said that the sidewalks were
needed for safety both along Miller south of Benton to Highway 1 and on
Hudson. There is a row of maple trees an Hudson that complicates the
installation of a sidewalk. On Orchard there is no place for a sidewalk
until the creek is covered. Milkman asked Merle Trumnel, someone from
the neighborhood, if they could find out what the major objections have
been in the past to a sidewalk. Kubby also wanted to know how the
residents would feel about a sidewalk if it went around the existing
trees. Cooper said that usually the problem is that the roots extend
under the sidewalk and break it up. Becker noted that often the trees
die also. Milkman noted that Cooper was the representative of the
Miller/Orchard neighborhood on CCN and asked if she and other neighbor-
hood representatives could obtain the needed information from the resi-
dents.
13. Acquisition of Ralston Creek Open Space - Plannina and Zonina Commission
and answer questions. The proposal is to buy a piece of property adja-
cent to Ralston Creek south of Burlington Street and to subsequently,
though not with funds from this proposal, make the area into a park.
Becker asked if the owner was willing to sell. Milkman said she did not
W l
Committee on Community Needs
Public Hearing
September 29, 1986
Page 6
know, but that the City could, if it chose, condemn the property. Kubby
asked about the timeline on the open space ordinance. Nugent stated that
it would probably be a couple of years.
14. Coffelt Place - Lutheran Social Services -o
300 - Morrie Adams pre-
sent e a proposa o make var ous repairs o e home that Lutheran
Social Services runs for residential treatment for young men. Approxi-
mately 95% of the adolescents who live in the home are from low to
moderate income families. Kubby asked if there were prayer meetings or
gious took place. Hensaid ithe f any residentsdno werefinterested, they educa-
tional religious could
be directed to local religious groups, but most residents are not inter-
ested. Kubby asked if there were any religious symbols in the resi-
dence. Adams said no. Patrick said that the agency was 'named Lutheran
Social Services for its Lutheran background, but the organization does
not preach.
i Rawland asked how badly the porch needed repair. Adams said that it is
currently held up with a makeshift arrangement of W's.
The house accommodates ten residents at once. Most stay 6-8 months and
are 15-18 year old males. Some return, Some independent refugee minors
have been housed in the recent past, but only those who did not work out
in foster care. None are currently in residence.
Milkman asked about the carpeting. Adams said three rooms had eight
year old carpet and that was what was listed to be replaced. The De-
partment of Human Services usually refers people to the home and they do
have a waiting list. Milkman asked about whether they overlap with
Youth Homes. Adams said no. Youth Homes is for women, plus an emer-
gency shelter. This hone is for men,
15. Parkin Lot - Iowa Cit Crisis InterventionI-T Center - E15 500 - Ken
c-tW at the
new�iUsite.
He updated the Committees on nwhat had been cgoing uon with the
purchase of a building for the Crisis Center. Property has been located
at 322 E. First Street and the HUD money released. The abstract has been
reviewed. October 16 has been set for the transfer of the money for the
purchase. Crisis Center has advertised for a project manager for
remodeling the building. The parking lot has been a big issue all
along, and was the main reason for deciding against the first site.
There will have to be a considerable amount of remodeling, and audit is
required and the Crisis Center is concerned that there will not be
adequate funds remaining for the required parking lot. He said they were
trying to get professionals to donate services or provide them at a
reduced cost.
Milkman said that last year the Crisis Center had received an allocation
of $156,500 from CDBG. The final purchase price was $92,000 and there
were some miscellaneous expenses leaving approximately $60,000. She
wondered why they felt that more money was needed. Kauppi said he felt
it was possible that whole project could fall through if they did not
14 8fr
Committee on Community Needs
Public Hearing
September 29, 1986
Page 7
16.
have adequate funds for a parking lot and an addition to the structure.
Nugent asked.how long after they got a project manager would it take to
have a more accurate estimate of the renovation costs. Kauppi said that
as soon as they got someone that would be a high priority and would
probably take about a month, so by mid-November they should know much
better. Milkman asked what would happen if no addition were built.
Kauppi said they would then be in the same bind they are in now.
income frail elderly that ppfall outside the City's rehabil1. itation .pro-
withsrepairThis
costs ast ranging6fram $20 to $1400have . completed
high pri�oritthe
isSplacced
on repairing dangerous situations. There is no administrative fee
associated with this project.
Kubby asked why people fall outside of the City rehabilitation program.
Snow said that either they live in untargeted neighborhoods or are so
frail that the total rehabilitation of their household (required by
government standards) would be too stressful for them. Kubby asked how
it was decided which repairs should be priority repairs. Snow said that
she made the judgment herself.
Leshtz asked about working with the frail people under 60. Snow said it
depended how close to 60 they were. She said they could usually accommo-
date people if they were close to 60 and would qualify for the program
on all other counts.
Snow said that this year many of the repairs required concrete work and
skilled labor. They had used labor to build a fence and would be on the
phone right away when another situation arose that would be appropriate
for unskilled labor from the MYEP.
. 17. Civic Center Elevator - City of Iowa Cit1100 000 - Nugent said that
a few years ago when e y ac i ies were rev ewed for handicapped
accessibility that the Study Committee made two major recommendations.
One was to put handicapped accessible restrooms in upper City Park
(which has been done) and the other was to put an elevator in the Civic
Center. This was not done because the Civic Center was going to be
expanded. Now that they no longer expect to expand the Civic Center in
the near future, the project has been taken off of hold. The elevator
would connect the lower level with the lobby area and the upper level.
The aim is to make the Civic Center accessible. Patrick asked where the
elevator would be. Nugent said probably by the City Clerk's office.
Ruff asked if the elevator were built there if it would fit into the
remodeling of the Civic Center (whenever that might happen down the
road). Nugent said that this location came from those remodeling plans
and would work if the Civic Center were expanded.
Leshtz asked what the City would consider to be its obligation in this
case. McCoy wondered why there were no other City funds available for
this. No one could answer these questions.
Committee on Community Needs
Public Hearing
September 29, 1986
Page B
Public Discussion .
NJ
Keith Meyer askedif these projects had to benefit low to moderate income
residents. Milkman said yes. He then asked if these proposals would meet
that requirement. Milkman said that she was not sure about all of them yet,
but before any were approved, she would make sure they met that requirement.
Anna Wagner said she felt that the issue of the homeless had not been ad-
dressed here. She felt the problems addressed by the proposal all paled by
comparison to the plight of the homeless. She felt the City needed to do
moreto help the homeless. Based on national statistics, she felt that Iowa
City's "fair share" of homeless to be taken care of would be between 50 and
500 people.
Wagner thought maybe the City could develop a workfare program. As bad as
homelessness is for anyone, she felt it was worse for a woman than for a man.
In the Quad Cities they used to have a women's residence that was available
to homeless women. She felt the City should acquire a hotel building to
house the homeless.
Patrick asked Wagner if she had talked to the Emergency Shelter about expand-
ing. She said they were too busy already and were short of money. Kubby
asked if CCN could get more information about the women's residence in the
Quad Cities. Wagner said it was 10 years ago that it operated and thought
information would be difficult to obtain.
Marjorie Hayden Strait also spoke on the homeless issue. She said if City
staff would work with local citizens and groups such as Habitat for Humanity,
that solutions could slowly be worked out. She felt resources were avail-
able, but people must be willing to listen. Expanding emergency shelter
space she felt was the wrong approach. The solution she felt was in coopera-
tive housing arrangements where people learn to work together and become self
reliant. She suggested CCN contact the Habitat for Humanity and the coop
bank. She thought money should be spent to teach people to work together.
Frank Person, a member of the American Federation of State, County and Mu-
nicipal Employees, Local 12, also spoke to the homeless issue. He said that
their organization was concerned about alleviating unemployment and aiding
the hungry and the homeless. Their Local 12 Unity Action Committee had
repainted the interior of the Crisis Center and raised money for the food
bank.
The Committee agreed to accept a late proposal regarding the homeless issue
if Wagner wanted to present one. Strait felt that a proposal for a study of
the problem in Iowa City would be a good place to begin. Wagner had hoped to
do something for people this winter. Staff felt that putting together a
completed proposal in a week would be nearly impossible for them to do, but
that they could provide assistance.
/GPP
Committee on Community Needs
Public Hearing
September 29, 1986
Page 9
Nugent announced to CCN that the meeting with City Council to discuss the
Community Development Plan was scheduled for October 6 from 7:30 to 7:45 PM,
but that it would be good to came early.
Meeting adjourned at 10 PM by acclamation.
Minutes submitted by Christine Mullen.
i
I
PUBLIC HEARING TO RECEIVE 1987 CDBG PROJECT PROPOSALS
MONDAY, SEPTEMBER 29, 1986 - 7:00 P.M.
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FORMAL MEETING
PLANNING 8 ZONING COMMISSION
THURSDAY, OCTOBER 2, 1986 - 7:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT: Cooper, Dierks, Horowitz, Perry, Scott, Wallace
MEMBERS ABSENT: Jordan
STAFF PRESENT: Boyle, Moen, Manning
RECOMMENDATIONS TO CITY COUNCIL:
1. Recommend approval of the rezoning of 401 South Gilbert Street from
CC -2 to CB -2 with the condition that parking needs for the residential
dwellings developed in excess of two dwelling units be provided on an
off-site location within 300 feet of this property and that the City
enter into a covenant running with the land that binds this condition
to the property.
2. Recommend approval of the preliminary Large Scale Non -Residential
Development plan submitted by Ed Huff for Southway Park located at
2930 Industrial Park Road.
j 3. Recommend that the memorandum from Franklin to the Commission dated
October 2, 1986, be forwarded to the Council as revisions and addi-
tions to the Capital Improvements Program for FY88-92.
4. Recommend that the Commission become members of the American Planning
Association with dues to be paid by the City of Iowa City.
REQUEST TO THE CITY MANAGER FOR STAFF ASSISTANCE:
None.
i
CALL TO ORDER:
Chairperson Scott called the meeting to order at 7:37 p.m.
PUBLIC DISCUSSION:
Dianne Nelson, 1205 Diana Street Iowa City. Nelson questioned the Com-
mission regarding the proposed Boyrum Street extension.
i
Moen mentioned that there has been discussion between the City and
Southgate Development because of Southgate's interest in extending Boyrum
Street north to Highland Avenue. No decision has been made as to where or
even if the extension would take place. Southgate intends to hold two
Public meetings. An October 7th meeting, scheduled for 7:00 p.m. at the
Recreation Center, will involve the City, Southgate Development and the
five adjacent property owners whose homes would end up with double front-
age. Moen added that Southgate will also be sending notification to area
property owners regarding a second meeting to be held within two to three
14 f9
PLANNING d ZONING COMMISSION
OCTOBER 2, 1986
PAGE 2
weeks. Names and addresses have been taken from the list of concerned
area residents who attended previous public meetings before the Commission
regarding this issue.
Scott explained that after these meetings, Southgate must decide whether
to go ahead with this proposal before the City Council. The original
proposal was denied by the Commission; the developer never took the pro-
posal to the City Council. If there is a substantial change in the pro-
posal since it was reviewed by the Commission, Scott expressed his hope
that the Commission would have the opportunity to comment on the plans.
CONSIDERATION OF THE SEPTEMBER 18, 1986, MINUTES:
i
Horowitz submitted the following corrections:
- Page 6, paragraph 3, "Horowitzu�est�ioned whether the rest of Benton
Street would be widened." Delete ",.while a sl o moving its intersection
with South Riverside Drive to the north."
Paragraph 6, "an inconvenience" rather than "a violation."
- Page 7, paragraph 4, "Boyle was asked to clarify two points."
Wallace corrected page 3, paragraph 3 with the addition of the following
to the last sentence, "..to clarify this ordinance but further agreed that
natural features such as trees wiTibe dealt with in a el ti�inanrP
Scott requested Boyle to correct his own (Boyle's) comments on the bottom
of page 6 regarding the use of public streets as expansions for commercial
purposes.
Horwitz moved to approve the minutes for September 18. 1986, as
corrected. Vallace seconded the motion. The motion carried unanimously.
6-0.
ZONING ITEMS:
1. Z-8606. Public discussion of an application submitted by Benjamin
TFFt—to rezone properties located at 408 and 409 S. Gilbert Street
from CC -2 to CB -2. (Withdrawn)
2. Z-8606. Public discussion of an application submitted by Benjamin
Chait to rezone property located at 401 S. Gilbert Street from CC -2 to
CB -2. (45 -day limitation period: October 6, 1986)
Scott noted that this is the second public discussion on this item. In
reviewing the staff report, Moen explained that the applicant is re-
questing a rezoning of the property from CC -2 to CB -2 with the inten-
tion of developing dwelling units above the ground floor of the
property located at 401 South Gilbert at a greater density than that
allowed in the CC -2 zone. The CC -2 zone allows development of only
two dwelling units while the CB -2 zone will accommodate up to 13 units
PLANNING b ZONING COMMISSION
OCTOBER 2, 1986
PAGE 3
at this location. The applicant plans eight to ten units. This
application brings to the forefront the development challenges of the
two blocks between Court and Prentiss streets and Gilbert Street and
the Maiden Lane right-of-way. The Inner City Area Study of the 1983
Comprehensive Plan designates a number of blocks within this area
under consideration for mixed use development. Moen continued, adding
that zoning is one of the tools which enables a city to implement the
Comprehensive Plan. The proposed use is consistent with the land use
plan for the area.
The Zoning Ordinance provides relief from the parking problems for
conversions provided that the converted use requires no more
off-street parking spaces than the present use. The conversion of the
use of the building from commercial to residential could technically
reduce the amount of parking required. The buildings in this area
were built at a time when they were constructed to consume the entire
lot, and no consideration was given to the issue of off-street park-
ing. A condition could be placed on the property whereby the parking
u
oners. The
Commissionucould equirenthat rthe owneed to r provideacentpOff estreetwparking for
those residential units which exceed the number that could have been
developed under the CC -2 zone. The Staff Report of September 15,
1986, listed six options the Commission could consider, if it deter-
mines that the rezoning is reasonable. Staff recommended selection of
alternative number two which is as follows:
Rezone 401 South Gilbert Street to CB -2 with the condition that
the s devoed in
excessarofng nethe o mberds oofthe dwellingsential that wouldhavea been allowed
in the CC -2 zone be provided on an off-site location within 300
feet of this property.
Scott noted that the Commission has narrowed discussion to rezoning
only the property at 401 South Gilbert. Other alternatives outlined
in the September 15, 1986, report will not be addressed by the Commis-
sion at this time.
Wallace asked numerous questions of staff'to gain an understanding of
the relevant issues regarding parking requirements. Perry questioned
staff on how the City regulates the parking. Boyle explained that the
application of a building permit activates monitoring of the technical
aspects of the parking provided. Perry speculated on whether the
permit is issued by unit or by structure. Boyle responded that the
building permit would be issued unit by unit if the building is devel-
oped in stages or for the entire building if a permit is requested for
development of the entire building.
Regarding the covenant that would run with the land regulating park-
ing, Boyle remarked that the agreement between the City and the appli-
cant must be signed before the City Council considers this
application.
PLANNING d ZONING COMMISSION
OCTOBER 2, 1986
PAGE 4
Horowitz asked where the individuals leasing the commercial space
would park. Moen responded that the Commission could only require the
provision of parking spaces for the residential dwellings developed in
excess of the number allowed in the CC -2 zone. Scott added that the
building is presently non -conforming from a parking perspective and no
parking spaces are presently provided. Moen explained that only
unless the applicant changes the use of the building where an increase
in the number of parking spaces is needed, would additional parking
for the use be required.
Horowitz moved to recommend approval of the rezoning at 401 South
Gilbert Street from CC -2 to CB -2 on the condition that parking needs
for the residential dwellings developed in excess of two dwelling
units be provided on an off-site location within 300 feet of this
property and that the City enter into a covenant running with the land
that binds this condition to the property. Dierks seconded the no-
tion.
Horowitz explained her belief that that part of the City needs the
mixed commercial/residential units allowed under the proposed zoning.
She noted the spot zoning, but realized the need for the flexibility
the rezoning offers.
Wallace expressed concern in regard to the parking. Although recog-
nizing that the area does need flexibility, she stated her uneasiness
in granting the rezoning without knowing where the parking will be
provided. Wallace also stressed concern with the traffic flow, and
her intention to vote against this application based on the lack of
consideration given to the impact of traffic generated from the park-
ing area onto Gilbert Street.
Horowitz asked that the City staff involved in administering the
parking requirements limit access to the parking area to the Maiden
Lane right-of-way. Scott felt the location was far enough north that
there should not be a problem with sight distance. The only thing he
felt the building officials would be concerned with would be the
bridge railings. Scott stressed that the Commission recommend that
the off-street parking be located within 300 feet of the building. If
this condition is met, the issue becomes a concern of the building
official and not the Commission.
Regarding conditional zoning, Perry noted that the 300 foot require-
ment fits in with the City's zoning. He asked if the Commission could
in fact place additional conditions on the rezoning. Both Boyle and
Moen agreed that it could. Scott added that the Commission could
attach any reasonable condition and both the City and the applicant
would have to agree to those conditions.
Perry stated his intent to vote in favor of this request, adding that
he raised the issue in order to understand what one can do with condi-
tional zoning.
i
/6 If
'r
PLANNING b ZONING COMMISSION
OCTOBER 2, 1986
PAGE 5
From a planning aspect, Wallace commented that she had trouble with
the fact that the Commission hasn't planned more in regard to the
location of the parking and its possible impact on major streets.
Cooper stated that he understood that buildings in that problem area
were built lot to lot, providing no room for parking. He outlined his
intent to vote for the application, understanding the hardships the
applicant faces. To allow for redevelopment, the Commission needs to
be flexible and make concessions.
Dierks also stated her intention to vote for the application. By
allowing the applicant the CB -2 zoning, the City is further ahead than
if the area is left CC -2 and the building developed commercially
without any parking provided.
To further explain the Commission's support for the rezoning, Scott
remarked that if the property in question and like properties are to
redevelop, it is the feeling of the Comnission that CB -2 zoning is
better than CC -2 zoning. The parking requirements imposed provide
that residential units in excess of those allowed in the CC -2 zone
would require additional parking within 300 feet.
Horowitz asked if a building were close to a public parking area,
could the owner of the building meet the parking requirements by using
the public parking facility. Boyle explained that the Code allows for
use of a public facility to satisfy a portion of the parking require-
ments provided the facility is within an appropriate distance and
there is room.
In voting, the motion to approve the rezoning carried, 5-1 with
Wallace voting in the negative.
DEVELOPMENT ITEM:
1. S-8617. Public discussion of an application submitted by Ed Huff for
approval of a preliminary Large Scale Non -Residential Development
(LSNRD) plan for Southway Park located at 2930 Industrial Park Road.
(45 -day limitation period: October 17, 1986)
Moen explained that the applicant is requesting approval of a prelimi-
nary LSNRD plan to develop warehouse facilities within BOI. At the
last formal meeting there were four deficiencies that had not been
remedied. As of the meeting, the one deficiency listed on the memo-
randum dated September 26, 1986, which remains unresolved is that the
City and the applicant must arrive at a mutually acceptable alterna-
tive to the water main easement granted to the City on October 1,
1979. Moen remarked that since the City is in a favorable position
regarding this easement, it is not necessary to revise this easement
prior to LSNRD approval.
1411
it
PLANNING 8 ZONING COMMISSION
OCTOBER 2, 1986
PAGE 6
Scott clarified that if the LSNRD is approved before the easement
issue is resolved, it becomes a private issue between the City and the
developer. Boyle explained that the City needs to go through disposi-
tion of property in order to narrow the easement, but did not see this
issue as a problem.
Horowitz moved to recommend approval of the preliminary Large Scale
Non -Residential Development plan submitted by Ed Huff for Southway
Park located at 2930 Industrial Park Road. Perry seconded the motion.
Scott noted that in the memorandum received from Moen, dated September
26, 1986, deficiencies (a) through (c) had been resolved. Deficiency
(d) is yet outstanding, but legal counsel has indicated that the City
is in an advantageous position and that addressing that issue is not
necessary by the Commission. ,
In voting, the Commission approved the application unanimously, 6-0.
OTHER BUSINESS:
1. Public discussion of proposals for the FY88-92 Capital Improvements
Program (CIP).
Moen distributed a memorandum outlining six items discussed at the
informal meeting as revisions or additions to the Capital Improvements
Program.
Discussion followed a question posed by Wallace on the location of the
intersection of First Avenue and Sandusky. It was determined by Scott
that it was not an intersection, rather, it was two different streets
each of which require extra width.
Horowitz requested that the signalization of Kirkwood Avenue and Dodge
Street be added as a seventh item to the list for FY89. She explained
that this need will be evaluated at the time the Comprehensive Plan is
reviewed. There was no objection to this request.
Dierks moved to ask that the memorandum from Franklin to the Commis -
Sion dated October 2, 1986, be forwarded to the Council as revisions
and additions to the Capital Improvements Program for FY88-92.
Horowitz seconded the motion.
Dierks expressed support of the item to eliminate the signal on Sunset
and Benton streets. She felt the signalization would cause hazardous
conditions due to the nature of the incline on both streets at that
intersection, especially during the winter months.
Wallace stated her support of the motion with the exception of item
number three to reconsider the appropriateness of the signal at Benton
Street and Mormon Trek Boulevard in relation to its impact on traffic
flows from and to Malden Ridge and puikTrip.
PLANNING 6 ZONING COMMISSION
OCTOBER 2, 1986
PAGE 7
For public record, Scott outlined the revisions and additions:
i
1. Eliminate the signal on Sunset and Benton Streets.
2. Add a deceleration lane on westbound Highway 1/Sunset in addition
to the planned signal.
3. Reconsider the appropriateness of the signal at Benton Street and
Mormon Trek Boulevard in relation to its impact on traffic flows
i, from and to Walden Ridge and quikTrip.
4. Move the construction phase of Rohret Road to FY91.
5. Add the Miller Avenue and Hudson Avenue and Waterfront Drive CDBG
sidewalk proposals.
6. Add the Ralston Creek Park CDBG proposal.
7. Move the signalization of Kirkwood Avenue and Dodge Street to
FY89.
The Commission unanimously approved the motion, 6-0.
2. Planning and Zoning Commission Information.
- Cooper moved that the Commission become members of the American
Planning Association with dues to be paid by the City of Iowa City.
Perry seconded the motion.
Horowitz stated that with the impending Comprehensive Plan review,
membership in the APA would help Commission members to be informed
and up to date. Scott added that it would serve as an educational
tool for long-term members as well as for new members. Perry ques-
tioned whether the Cit would
basis or just this particular provide
ime ideScott felt
tritiwasnimplied an annual
the motion that a precedent was established that the dues would
continue to be paid annually.
The motion carried unanimously, 6-0.
- Scott noted the rotation schedule for City Council meetings.
- Scott noted that Dierks would be absent at the next formal meeting.
- Moen distributed a memorandum from Beagle dated October 2, 1986, to
the Commission as well as the Historic Preservation Commission
regarding the proposed change to the Zoning Ordinance. This change
is recommended by Mr. Robert Downer, legal representative for Dr.
William Dull, which would allow restricted professional offices in
the RNC -20 zone.
PLANNING b ZONING COMMISSION
OCTOBER 2, 1986
PAGE 8
Moen noted that the Historic Preservation Commission has expressed
its support of the use of old structures for contemporary uses.
Dierks requested that staff provide the Historic Preservation Com-
mission with a copy of the memorandum prepared by Boyle to the City
Council which provides a chronology of the situations and issues
surrounding the use at 19 Evans Street.
Scott clarified the Commission's position regarding or. Dull -s
application and asked the Commission if that position remains the
same. There was consensus that the Commission's views had. not
changed.
ADJOURNMENT:
The meeting adjourned by acclaim at 9:30 p.m.
i
Minutes submitted by Linda Manning.
Approved by
Sally Dierks, Secretary
1
I
MINUTES
HISTORIC PRESERVATION COMMISSION
WEDNESDAY, SEPTEMBER 10, 1986 - 7:30 P.M.
IOWA CITY PUBLIC LIBRARY - ROOM C
MEMBERS PRESENT: Champion, Horowitz, Nowysz, Sierk, Vanderwoude, Wagner
MEMBERS ABSENT: Kern
STAFF PRESENT: Beagle, Moen, Manning
GUESTS PRESENT: Pat Eckhardt, Karin Franklin
CALL TO ORDER:
Chairperson Nowysz called the meeting to order at 7:40 p.m.
APPROVAL OF MINUTES OF JULY 15, 1986:
Sierk moved to approve the minutes as presented. Horowitz seconded the
motion. The motion carried unanimously, 6-0.
APPROVAL OF MINUTES OF AUGUST 6, 1986:
Wagner corrected the minutes to note Kern's attendance at the meeting. Re-
garding the proposal for future staffing, Nowysz changed her statement on
page 2, last paragraph, second sentence to read "...thought it was a lousy
idea..." rather than "expressed her displeasure." On page 4, second para-
graph, Wagner corrected the reference to the change in zoning from "from
RNC -20 to CO -1" to "from R3A to RNC -20."
VanderWoude moved to approve the minutes as corrected. Wagner seconded the
motion. The motion carried, 5-0-1 with Horowitz abstaining.
PUBLIC DISCUSSION:
Old Brick:
Pat Eckhardt, representing Friends of Old Brick, announced that the group's
suit against Old Brick Associates should be filed this week. She mentioned
that the Press -Citizen carried an outline of the four issues regarding the
group's defense.
Horowitz recalled a letter to the editor in the Press -Citizen in July which
questioned who actually owned the building since money, raised through public
donations, was used .for the building. Eckhardt explained that Old Brick
Associates own the building, but that Friends of Old Brick is a member of Old
Brick Associates.
Eckhardt outlined the group's four point defense:
1. The procedure used by Old Brick Associates in determining to sell the
building was not legal. A unanimous vote of all Association members is
required to sell the property.
Historic Preservation Commission
September 10, 1986
Page 2
2. The prospective buyer doesn't have a good preservation track record.
3. The University is interested in purchasing property generally located on
the northwest corner of Church and Dubuque Streets from the prospective
buyer of Old Brick to remove buildings on that corner in order to develop
a parking lot for the president's home.
4. Public access to Old Brick would be limited if the structure is purchased
i by a private party.
Horowitz asked Eckhardt how the Old Brick issue is affecting north end resi-
dents. Eckhardt responded that they are worried. They witnessed the threat-
ened demolition of Old Brick as the beginning of the demolition of other
buildings in the area. Horowitz commented that little has been heard from
the public. Eckhardt felt that since there has been more recent publicity
regarding the pending sale of Old Brick, there will be more public involve-
ment.
Moen questioned what the Friends of Old Brick plan to do once the Old Brick
issues are resolved. After assessing its options, Eckhardt felt the group
would continue as a preservation organization. She added that Old Brick is
the first building with a preservation covenant. The provisions of that
covenant may be challenged with this situation.
1 Wagner understood that in an Association meeting a motion was made that the
building, if sold, would be sold to a buyer with a good record for historical
preservation. Eckhardt didn't recall that motion, but mentioned that a
unanimous vote to sell would disband the Association. The Associates claim,
however, that the act of selling the building would, in effect disband the
organization.
Sierk complimented the Friends of Old Brick on its efforts to rehabilitate
iand preserve Old Brick.
Old School House:
As a member of the committee which has been formed to identify the issues
surrounding the Old School House located at Kirkwood and South Dodge Streets,
Franklin commented that among the potential uses considered, the committee
spoke of creating a living history/children's museum, a community or school
district facility (extended learning/extra curricular activities), or the
possible lease or sale of the property to a private corporation. Due to
zoning considerations, it may be desirable to keep the structure in the
public domain. The. Committee has formulated subcommittees; Franklin is
involved in investigating the living history/children's museum option. Other
subcommittees are considering special organizations and architecture.
The school house is one of a few one to two room schoolhouses left. The
structure is divided into three parts: the original two story school house
built in 1892, the addition to the front which contains restrooms, and the
concrete addition on the back.
Historic Preservation Commission
September 10, 1986
Page 3
Franklin has toured the school house in Coralville since the Committee feels
it is -important not to duplicate this project in Iowa City. The Committee is
thinking of preserving one room for a school room motif, but not making it so
precious that it can't be used. The idea is to allow student use to carry
out a sort of living history with an active orientation rather than passive.
There is also the possibility of multiple uses. Franklin asked the Commis-
sion to keep in mind organizations who may be wanting space. The School
Board is concerned with economic feasibility. Franklin also requested input
from the Commission for ideas on funding, and asked the Commission for their
involvement.
Champion agreed with the idea of usi42 the building. Franklin commented that
the School District needs a usab a acility. Horowitz tied the idea into the
problem of getting developers/builders interested in preservation. The
facility could emphasize this need to children through active participation
in trade classes. Franklin mentioned that the individual who teaches the
building classes at City High is interested in involving classes in the
restoration of the building.
Nowysz remarked that she would like to see something similar to Williamsburg
where they have resident craftsmen on the site. The Committee is also con-
sidering what to do with the architecture. The structure has been surveyed
and no major structural problems have been found. Franklin continued that
the Committee is wondering how far to take the building back architecturally.
Restrooms have been added to the front. One problem is that there is no
other place for the restrooms except downstairs, which would not make them
handicapped accessible. Presently, there is a lift from the schoolhouse's
first and second floors. The addition on the back may possibly be removed
since it seriously detracts from the main building. Franklin added that the
Committee will first make decisions regarding the building's use and then
determine the ability to make it archjtecturally correct. Champion felt the
facility would be a good site for the headquarters for an historic preserva-
tion group.
Regarding the process, Franklin explained that the Committee is to report its
recommendations to the School Board by November 1. She added that the prior-
ity for the School Board is to retain the building for district use. If the
district were to sell the structure, they may put a preservation covenant on
the property.
Horowitz pointed out that this property is located in an area with few open
spaces. She wondered if this could become a joint School Board - City of
Iowa City issue. Relative to this, Franklin asked that the Commission become
involved if the School Board would decide to sell the property to the City.
REVIEW OF HOMES TOUR ACTIVITIES:
Horowitz explained that she met with Frank Riehl, Sierk and Wagner to discuss
the homes under consideration. They found it was not possible to organize
the Homes Tour for this fall, but are looking at May 3, 1987, a Sunday, from
14940
Historic Preservation Commission
September 10, 1986
Page 4
1:00 to 4:00 p.m. instead. Horo.iitz added that January is the final date to
decide which hones to include and to receive commitment from the owners of
those homes.
Nowysz mentioned that Jim Lindberg, Jr. has volunteered to work with photog-
raphy required for'the brochure. Sierk presented an article published in the
September 7, 1986, edition of the Quad -City Times, House and Home section.
The article concerned a tour of homes sponsored by the Quad -Cities Symphony.
Sierk felt the Commission could get good ideas from the organizers of that
event.
Regarding the choice of homes, Champion felt it would be important to choose
those which most of the people in town could relate to, although some fantasy
homes should also be included.
Horowitz commented that by postponing the Homes Tour until spring, the Fiscal
Year 1987 goal of designating the proposed Goosetown Historic District a
local district may be realized, thereby offering more homes to choose from.
nremecTnu nC CTRaTFGiES FOR THE PROPOSED NORTH SIDE RESIDENTIAL HISTORIC
i
Moen explained that Barry Beagle of the City Planning staff will be working
with the Commission regarding the proposed North Side Residential Historic
District.. He asked the Commission for an explanation of the district bounda-
ries, namely why they were selected and how defensible they are.
In response, Nowysz remarked that the eastern border to Dodge Street is an
expansion, that and this location is a good geographic boundary. The north-
ern boundary originally only extended to Brown Street but ,the boundary was
a area. She felt that
theaarea at to the serve the end of NorthtJohnsonof the should 8halla ve been included, but decisions
had to be made where to cut the boundaries. The Church Street boundary could
have included the commercial area to the south. The boundaries on the west
include large landmarks and were selected to control preservation of the
area. Nowysz commented that the Conmission was also limited by the City
Council in defining the size of the area.
Beagle questioned the Commission if they had a specific time frame in mind.
Nowysz asked that he refer to past minutes. Moen felt it was in the interest
of the North Side community to resolve this issue by May, since the Commis-
sion has recently held public hearings.
Nowysz proposed that the North Side people gather at an autumn party to
discuss the plan and provide information to the residents. As a North Side
resident, Eckhardt stated that the North Side residents are ready to act now.
Some area residents had planned on conducting a person-to-person information-
al campaign.
Horowitz mentioned that the Commission needs to prepare for meetings with the
Planning and Zoning Commission. As the Planning and Zoning Commission repre-
sentative to the Commission, Horowitz felt the Commission opposes the idea of
large districts which include a number of non -historic structures.
/G9e
I
Historic Preservation Commission
September 10, 1986
Page 5
Eckhardt felt more could be discovered by surveying the area residents. A
slide presentation could possibly help convey the information more effec-
tively.
Moen asked how much time Eckhardt would need to generate neighborhood sup-
port. Eckhardt felt it could be accomplished within a month.
DISCUSSION OF PLANS FOR THE 1986 PRESERVATION AWARDS PROGRAM:
Moen requested that for the October meeting, Commissioners consider individu-
als who could judge the 1986 program. Moen asked members which month the
Commission intended to hold the awards program. The Commission expressed a
preference for January, 1987.
Moen asked a commitment from the Commission in helping with publicity.
Horowitz volunteered.
Horowitz asked that members ponder the possibility of presenting a "Morale
Award."
COMMISSIONERS' REPORTS:
- Champion mentioned that she had presented the Commission's film to the
Optimists' Club, and that it was well received.
- VanderWoude asked if the Commission was thinking of having signage to
designate historic districts. Moen indicated she has spoken with Jim
Brachtel regarding this and that she will be providing Jim with information
regarding the extent of this proposal.
- VanderWoude expressed concern with a concrete patch in the 200 block of
Davenport, a bricked portion of this street. Moen volunteered to check on
this. She added that contractors are responsible for rectifying deficien-
cies.
VanderWoude moved to bring this concern to the attention of the Council.
Horowitz seconded the motion. The motion carried unanimously, 6-0.
- Wagner requested that Moen inquire what happened with the Commission's
nomination of the preservation film for a National Trust Historic Preserva-
tion Honor Award so that the Commission can understand how to improve its
next nomination.
- VanderWoude suggested coordinating the cable showing of the film with the
November push for the North Side Historic District.
- Horowitz mentioned to the Commission that the Planning and Zoning Commis-
sion has recently recommended approval of the OPOH Ordinance which
addresses creative zoning of property under two acres in size. The focus
is on infill development in developed parts of the City.
Historic Preservation Commission
September 10, 1986
Page 6
- Nowysz noted on a recent trip that the slate rooftops of London are being
replaced with slate.
- Horowitz mentioned that she found the FY 1987 Goals listed in the Annual
Report to be related to Schmeiser's memo regarding staff time. She feels
it is necessary to prioritize the FY 1987 Goals in order to target the
direction of the Commission.
- Moen noted that on October 30, all Boards and Commission chairpersons may
discuss commission activities with the City Council. This time may afford
the Historic Preservation chairperson the opportunity to show a history of
activities in an effort to justify the need for additional staff assis-
tance.
- Nowysz reminded the Commission of the public meeting regarding Black Hawk
Mini -park.
- Nowysz reminded Commission members of the 40th Annual Historic Preservation
Conference, October 15-19 in Kansas City.
ADJOURNMENT:
Sierk moved to adjourn the meeting at 9:45 p.m. Vanderwoude seconded the
motion. The motion carried unanimously, 6-0.
Minutes submitted by Linda Manning.