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HomeMy WebLinkAbout1986-11-04 Council minutes01 Council Discussion Session October 14, 1986 Council Discussion Session: October 14, 1986 at 6:00 p.m. at the Holiday nn. Councilmembers Present: Strait, Zuber, Baker, Ambrisco, Dickson, Courtney, c ona Staff Present: Atkins, Vitosh, Karr, Helling, Timmins. Tape-recorded: Reel 86-C74, Side 2, 66 -End; 86 -C76, Side 1, 1 -End, Side rind•, -86-C77, Side 1, 1-224. ECONOMIC DEVELOPMENT: Atkins reviewed the City's role in involvement in economic development. Atkins stated the City should work to establish community awareness of the City's involvement in economic development, lessen the City's image as being an over -regulator and under -facilitator, and prepare a yeah -end economic development report. Council agreed that Iowa City should play a supporting role in economic development in that the initiative should come from the private sector. Ambrisco noted that Iowa City's $40,000 contri- bution to ICAD, Iowa City Area Development Group, (formerly First Capitol Development Inc.) is sufficient. Atkins stated he is satisfied with Patt Cain's role as the Economic Development Coordinator. CEDAR RAPIDS CORRIDOR: Council gave the go-ahead for Atkins to participate in discussions regard- ing the expanded Cedar Rapids airport and development in the corridor area between Iowa City and Cedar Rapids. In response to Baker, Ambrisco stated the Johnson County Board of Supervisors' Chair is currently the president of ICAD. McDonald said the County is beginning to better understand and define their role in economic development. ECONOMIC DEVELOPMENT LOAN POOL: Atkins said the memorandum and agreement regarding economic development loan pool is self-explanatory. Atkins stated the program should initially be oriented to the existing industry and would allow ICAD a bargaining tool to market Iowa City. Baker raised concerns about the proposed inter- est rates and type of jobs that will be created. Council discussed the industry and jobs that Iowa City should attract and agreed the economic development loan pool proposal should be pursued. Courtney suggested asking other business entities to contribute to the fund. Atkins said he will meet with banks and report back to Council with more details. BUDGET ISSUES: Council received Vitosh's October 14, 1986, budget issues hand-out. W, MINUTES COUNCIL DISCUSSION SESSION OCTOBER 14, 1986 PAGE 2 ADEQUACY OF FUND BALANCES: Vitosh gave a historical perspective of the fund balance and the proposed goal for the FY87 fund balance. Council agreed that in principal, a 15% to 20% fund balance should be a goal over a five year period, but raised concerns regarding the percentage figures. CONTINGENCY FUNDS: Vitosh explained the difference between a pure fund balance and a contin- gency fund, the advantages of using a contingency, and examples of unplanned expenditures allocated under the contingency fund. Vitosh recommended 20% contingency for expenditure amendments without identified funding. Council supported the two percent contingency fund for next year. LONG-RANGE PLANNING: Vitosh said staff will continue to prepare five-year financial projec- tions, including financial trend analysis and multi-year operating budgets will be prepared taking into consideration what resource needs will exist in the future. Vitosh stated a multi-year operating budget will help to anticipate capital replacement expenditures. Vitosh explained there will be an emphasis of planning for projects for all five years within the five-year capital improvement program. Vitosh said that with the contin- ued growth within the community, Iowa City needs to look at increasing resource needs for the operating budget, both in terms of staffing and equipment. ANNUAL PROPERTY TAX LEVY: Vitosh said Council can continue to use an annual property tax increase of six percent or set a different annual increased amount. Vitosh also explained that Council needs to address how to consider costs of the swimming pool project and bond issues. Vitosh reviewed the FY87 and FY88 tax levy six percent increase computations and the tax levy alternatives for FY88. Council discussed the FY88 tax levy alternatives & Vitosh's recommendation to use the six percent increase plus pool debt service alternative for the FY88 tax levy. Council instructed the City Manager to prepare budget alternatives, one of which would follow that recommenda- tion. Vitash reviewed the status of Iowa City's GO Bond issues and stated that there will be a major impact on the tax levy if the City continues to issue GO Bonds at the current rate. Vitosh referred Council to the list of projects in the FY88 CIP funded with GO Bonds. In response to Ambrisco, Vitosh said the FY88 bond issue would decrease $400,000 if the 60140 percent Rise funding is received for the Scott Boulevard Pro- ject. Vitosh said the City has to deal with the impact from the loss of Federal monies. Vitosh said the City is considering using CDBG monies to fund 50 percent of the Human Service Agency costs. Vitosh said the City will be affected by the loss of CDBG monies, operating and capital assis- tance for Transit and the reduction of Assisted Housing monies. MINUTES COUNCIL DISCUSSION SESSION OCTOBER 14, 1986 PAGE 3 BUILDING PROGRAMS: Atkins said he has reviewed the HLM design of the Civic Center expansion project. Atkins recommended the City not pursue the project due to the cost. Atkins also recommended establishing an in-house staff committee to review other options. Council agreed with those recommendations. CONSOLIDATION OF BOARDS AND COMMISSIONS: In response to Ambrisco, Timmins stated that some Boards and Commissions are mandated by State statute. Baker said involvement by Boards and Commission members should be streamlined. Atkins stated more information about the consolidation of Boards and Commissions will be presented to Council. DOWNTOWN DEVELOPMENT: Atkins stated this item will be rescheduled for discussion. MISCELLANEOUS: Scott Boulevard. Atkins stated the City is still negotiating with IDOT. Scuff tured Gift from First National Bank. Council consented to locating e scu pure nlerrill Mill ParK. Waste -to -Energy Projject. Atkins stated a report is available, the project noes n 1 em ea"s - A at this time, and a complete analysis can be done in the future. Bicycle Safety Promo ram. Atkins stated he has received a number of re - Na s or cy6i cTesaTety programs. Atkins said research is being done on programs and he will present Council with recommendations. Gun Control. Council consensus was not to pursue the gun control ordi- nance. Labor Contracts. In response to Baker, Helling stated labor negotiations wbeg-7-7--a-boutiTl—two weeks. Atkins said information will be forwarded to Council. Meeting adjourned at 9:15 p.m. E Is 7 Informal Council Discussion October 20, 1986 Informal Council Discussion: October 20, 1986, at 7:00 p.m. in the Council Chambers at the Civic Center. Mayor Bill Ambrisco presiding. Council Present: Ambrisco, McDonald, Courtney, Dickson, Zuber. Absent: Strait Staff Present: Atkins, Helling, Karr, Smith, Timmins, Moen, Beagle, Rockwe ,Cain. Tape Recorded: Reel 86-C77, Side 1, 224 -End, Side 2, 1-340. Consent Calendar Reel 86-C77, Side 1 Council agreed to add the following to the consent calendar: Class C beer license and Sunday Sales for Deli Mart and renewal of Class C liquor license for La Casa. Planning 8 Zoning Matters Reel 86-C77, Side 1 A. Setting a public hearing for November 4,-1986, onran�ordinance to rezone B. Moen stated the Planning and Zoning Commission voted in favor of the proposal with the condition that off-street parking for residential dwellingoff-sitesdevelopd in xcess of 300 feet ofotheepropertunits it be Moen provided said appli- cant intends to use the lot located just north of the creek for the off-street parking. In response to Dickson, Moen said the Planning and Zoning Commission member Wallace voted "no" because of concerns about the MoenosaidsMa pactLonetraffic on Gilen bert Street. In response to McDonald, Beagle stated according to Section 409.25 of the Code of Iowa, if an alley has been in existence for ten years, is not open to the public traffic, and does not contain any public easements, upon its vacation it will automatically revert to ownership of the adjacent properties. C. Public hearing on an ordinance to amend Section 36-58(b)(4) of the Zonin Beagle said the ordinance to amend Section 36-58(b)(4) of the Zoning Ordinance will clarify language concerning parking requirements upon use conversions. E 0. Ordinance to amend the Zonin Ordinance to permit small animal clinics as a provisional use in the CC -2 zone. In response to Dickson, Moen surmised that Planning and Zoning Commission member Jordan voted "no" because he felt it may have been inappropriate to react to one particular situation. Moen said she would obtain more information prior to Tuesday's Council meeting. E. Ordinance to amend the Zoning Ordinance to clarify the F. Beagle said the ordinance deletes the definition of "roomer" reference to the rooming house operator as the family and makes the definition of "rooming unit" consistent with the Housing Code. Moen said Al Wells spoke in favor of the ordinance at the October 7, 1986, public hearing and that Mr. Wells has requested the Council expe- dite consideration of this ordinance. G. Recommendation from the Planning and Zoning Commission to revise H. Moen stated the Planning and Zoning Commission reviewed the FY87-91 CIP and recommended consideration be given to revising the CIP for FY88-92 as outlined. Moen stated that Planning and Zoning Commission member Susan Horowitz is present to answer any questions. Atkins stated he would like to prepare a response to the recommendations. Moen stated the recommen- dations were based on observations made by Planning and Zoning Commission members as well as some experiences they had on developments adjacent to the areas. Horowitz said the Planning and Zoning Commission was con- cerned about the signalization as it relates to densities of the areas. In response to Courtney, Horowitz said the Planning and Zoning Commission would like Brachtel to study signalization in the Mormon Trek/Benton Street location. In response to Dickson, Moen stated dues would cost $35 per person. Moen stated the APA would provide valuable information and materials to the Planning and Zoning Commission members. Plaza Minipark - Design Issues Reel 86-C77, Side 1 Rockwell noted Council received an October 16, 1986, memo from Schmeiser and Rockwell regarding plaza minipark design recommendations. Rockwell said staff received input from the public and City commissions regarding design and function of the minipark. Rockwell said three major areas of discussion were the park area should be consistent in design with the existing City plaza, how open or closed the park area should be, and whether or not a stage should be incorporated into the park design. Rockwell said staff recommended 3 the park area should be consistent in design with the existing City Plaza, maintenance requirements should be minimized, the park should be designed as an open end access area with a minimum number of walls, and that a circular open space centered in the northern half of the park should be designed. Rockwell presented designs previously prepared by Jim Maynard and Bill Nowysz. In response to Dickson, Rockwell said there will be an open pathway to the entrance of the Paul -Helen Building. Zuber inquired about the cost of the project. Rockwell said staff hopes to keep the costs under the $150,000 allocated and return any unused monies to CDBG. Ambrisco asked if the Paul -Helen Building owner would share park renovation costs. Cain stated there may be opportunities for not only the Paul -Helen Building owners but also Rockwellhesaid Mayor'srs to ibute Youthto the could possiblyark ehelp with theresponse p oject.AInsre- sponse to Zuber, Atkins stated architectural fees for such projects generally cost 7% to 8% of the total cost of the project. McDonald asked if an addi- tional statedentrance accesswill foretheplaced smallnear retail areasouth wasside originallysmall designedlthrough the foyer and that no design at the present shows any exterior entrance. Zuber asked if electrical outlets will be installed. Rockwell stated staff is recommending that no outlets be installed because of noise problems. Atkins recommended that electrical conduit and a water system be incorporated, but not activated, pending future demand for electricity and water at the site. Council directed staff to proceed with the redesign of the mini -park as recommended and to include provisions for water and electricity at the park. Staff will report back with final design and cost figures. Council Time/Agenda Reel 86-C77, Side 2 I. Dickson noted that trees were vandalized in the City Plaza. Atkins stated he will ask City Forester to look at them. 2. Dickson inquired about the status of Clemens Erdahl's certificate of appreciation. Ambrisco stated Lorraine Saeger was handling the matter. 3. Dickson noted that Sunday's Hospice race was very successful. 4. Ambrisco reminded Council members about the Business P.M. gathering at NCS on Wednesday at 4:30 P.M. 5. Timmins referred Council to his October 10, 1986, memo regarding Dirk Marple lawsuit and reported that the City was successful in its defense. Timmins stated the City receives reimbursement from the insurance carrier for police liability when they utilize the service of his office for the defense of the police liability lawsuits. The City will get reimbursed for $4,200 from the insurance carrier for the Dirk Marple lawsuit. Appointments Airport Commission - Pat Foster Reel 86-C77, Side 2 4 Council Time/Agenda (continued) Reel 86-C77, Side 2 6. (Agenda Item 14 - Change of Speed Limits on Gilbert Street). Karr stated Brachtel had requested this item be deferred. 7. Karr stated that City Code provides that all boards and commissions members shall be qualified voters of the City. Karr asked if it is the intent of the Council that all board and commission applicants be screened to see that they are registered voters or that they only need be "eligible" voters. The Mayor stated that the current wording "qualified" should not be changed. Executive Session Moved by Zuber, seconded by McDonald, to adjourn to executive session under Section 21.5j. to discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property. The minutes and the tape recording of the session closed under this paragraph shall be available for public examination when the transaction discussed is completed. (Waste- water Treatment Plant) Affirmative roll call vote unanimous, 5/0, Baker and Strait absent. Mayor declared motion carried. Council adjourned to execu- tive session at 8:00 P.M. OFFICIAL COUNCIL ACTIONS - 10/21/86 The cost of publishing the following proceedings 8 claims is $ Cumlative cost for this calendar year err sar lication is $ Ime City Council, reg, ntg,, 10/21/86, 7:30 P.M. at the Civic Center, %ycr Arbrisco presiding, Councilnrnbers present: Anbrisco, Baker, Courtney Dickson, McDonald, Luber, Absent: Strait. The %Ycr proclaimed October 19-25, 1986, as M HTS AGAINST DRM DRIVING LEEK; Noverber 3-9, 1986, as RADIOLOGIC TEOWOGY MEEK; October 25- Novmber 1, 1986, as ALPHA FHI OMEGA SERVICE WEEK. Moved and seconded that the following iters and recaomrrdations in the Consent Calendar be received, or approved, and/or adopted as anended: Approval Of Official Council Actions of the regular meeting of 10/7/86, as published, subject to correction, as recemmnded by the City Clerk. Minutes of Boards and Cormissions: &u Rights Came. - 8/25/86; P&R Carni. - 9/10/86; Library Bd. of Trustees - 9/25/86; Resources Conservation Conn, - 9/8/86, 9/22/86, 10/13/86; Bd. of Adjustment -9/10/86, 9/24/86; CCN Conn. -9/16/86, 9/29/86; PQ Corm, - 10/2/86; Historic Preservation Can. - 9/10/86, Permit potions and Resolutions: Class C Beer Permit and Sunday Sales for Kirkwood 76, 30D Kirkwood Ave. Class B Beer Permit and Sunday Sales for Pizza Hut #402005, 1921 Keokuk Street, Class E Beer Permit and Sunday Sales for Deli Mart, 525 Hwy. 1 West. Class C Liquor License for La Casa Ltd., 1200 S. Gilbert Ct. RES, 86-317, ISSUING CIGARETTE PERMIT, potions: Approving disburmenents in the amunt of $2,623,786.96 for the period of 9/1 thru 9/30/86, as recameded by the Finance Director, subject to audit. Authorizing the City Engr, to sign an application for use of hilmy r-" for utilities accamodation to Ias-Illi- nois Gas 8 Electric Co, for Burlington Street (Higrsy #1) just west of Gilbert Street. Pesolutions: RES. 86-318, ACCEPTING THE WORK FOR THE DUiFALL RELIEF SEWER SYSTEM WHABILITA- TION PROJECT. RES. 85-319, ACCEPTING THE piORK FOR TIE IOWA CITY TRANSIT VAINIETIVa FACILITY, Setting public hearings: To set a public hearing for 11/4/86, to receive citizen torments concerning recahmedations of the Camittee on Cmmmity Nleeds (CCN) on the use of 1987 Camu- nity Development Block Grant (CODG) funds. Correspondence: Pamla Fitzgerald requesting use of CDBG funds for stabilizing Ralston Creek bank on her property, Lois L. Poggerpohl re- questing use of COBG funds for stabilizing Ral- ston Creek bank on her property, Jeff Davidson encouraging continued support for the Elderly Official Actions October 21, 1986 Page 2 Services Agency's Chore Program. Lawrence L. Lynch concerning the rezoning at 528 Iaa Avenue, referred to the City Mgr. for reply. Memo from the Traffic Engr. regarding turning control from Park Read at Dubuque Street; Four-way stop at Dubuque Street/Court Street. Mery from the Civil Service Carm. submitting a certified list of applicants for Maintenance Worker I/Refuse. Applications for the Use of Streets and Public Grounds: Eric Schmidt for the use of public sidewalks at 2 North Governor for the production of a film on 10/11, 12/1986, approved. Latin American Hum Rights Advocacy Center for the use of the Plaza Minipark on 10/7, 9/86, approved. University of Iowa Hmecoming Council to have the Spirit March on 10/9/86, approved. Applications for City Plaza use permdts: Mark Gauger of Every Bloonin' Thing to vend flowers an 10/11/86, approved. Jim Napier of Signa Alpha Epsilon to have a chess marathon on the checker- board squares of City Plaza from 10/17-10/19/86, approved. The Mayor declared the notion carried. Moved and seceded to set a public hearing for 11/4/86 on an ordinance to rezone property located at 401 South Gilbert Street from CC -2 to CB -2. The Mayor declared the notion carried. A public hearing was held on an ordinance to vacate an alley between South Gilbert Court and South Van Buren Street, in Block 3, Lyon's First Addition. A public hearing was held on an ordinance to aned Section 36.5B(b)(4) of the Zoning Ordinance concerning parking regulations. Moved and seconded that the ordinance to arced the Zoning Ordinance to permit small animal clinics as a provisimal use in the CC -2 zone, be given first vote for passage. The Mayor declared the motion carried. Moved and seceded that the ordinance to amend the Zoning Ordinance to clarify the definition of roorer and of roaring mit, be given first vote for passage. The Player declared the notion carried. Moved and seconded that the ordinance to peradt Planned Development Housing plans on tracts of less than two acres but greater than one acre in size, be given first vote for passage. The Mayor declared the notion carried. Moved and seconded to accept the following recomr mandation from the P&Z Carmission: (1) Eliminate the signal on Sunset and Benton streets; (2) add a deceleration lane on westbound Highway 1/Sunset Street in addition to the planned signal; (3) Recon- ti Official Actions October 21, 1986 Page 3 Sider the appropriateness of the signal at Benton Street and Mormon Trek Boulevard in relation to its trpact on traffic flows from and to Walden Ridge and Quik -Trip; (4) Move the construction phase of Rohret Road to FY91; (5) Move signalization of the Kirkwood Avenue and Dodge Street intersection from FY88 to FY89. The Mayor declared the motion carried. Moved and seconded to accept the following recon - sedation from the PAZ Commission: That Commission representatives becam mmbers of the American Planning Association (APA) and that merbership dues be paid by the City of Iowe City. The Mayor de- clared the notion carried Bill Coen, Senior Center Commissioner, reported an the 5th anniversary celebration held at the Senior Center and stated that $500 mould be donated to the Ronald McDonald House from proceeds of the October 24th Quilt Raffle. The Mayor announced the following vacancy: Rr sources Conservation Cosmission - one vacancy for an unexpired term ending 1/1/89. This appointment will be cede at the 12/16/86 meeting of the City Council. Moved and seceded to appoint Pat Foster, 1020 Keokuk Street, to the Airport Commission for an wepired term ending 3/1/88. The Mayor declared the motion carried. The Mayor requested the following appointments be deferred to the 11/4 meeting: Horan Rights Comn. - three vacancies; Bd. of Adjustment -one vacancy; Bd. of Appeals - one vacancy; Mayor's Youth Employment Bd. -three vacancies; Sr. Center Comn. - two vacancies; Bd. of Examiners of PTmbers - one vacancy; PAR Comn. - two vacancies. Recmmedations of Boards and Cmmissions noted as follows: Recommendation of the Committee an Cemunity Needs that the City Council approve in- creasing the project limit of the residential acces- sibility grants from $3,000 to 559000. Recomendation of the Resources Conservation Cmmis- Sion that the City Council make a public statement in support and recognition of the "1986 HcmeWer Energy Fair" on 11/8/86, in the Old Capitol Center sponsored by the Resources Conservation Cmnission. Recmmadation of the Historic Preservation Ccmnis- tch in the 200 block Daveerport Street concrete be remved and replaced with brick pavMoved and seceded to adopt RES. 86-320, A MR- IZINO THE MAYOR TO SIGN AND TIE CITY CLEW TO ATTEST AN MFEMf f WITH THE CEDAR RAPIDS AND IOWA CITY RAILWAY CO. No STATE OF IOWA (IOWA DEPT. OF TRA%- pORTATION PAIL Amo WATER DIVISION). Official Actions October 21, 1986 Page 4 Moved and seconded to adopt PES. 86321, AUDDR- TZING THE MAYOR TO HRECUTE Aro TIE CITY CLERK TO ATIFST 11E LICENSE AGfEEMW WTIEEN THE CITY OF IDA CITY, IM, AND ACCESS IM CITY, INCORPORATED. Moved and seconded to adopt RES. 86-322, APPROV- ING AND AUTHORIZING AND DIRECTING THE MAYOR TVD CITY CLERK M EiEODE AND AT IE9, RESPECTIVELY, A LICENSE AfE1>Mf BY AND WnEEJ THE CITY OF IOWI CITY AND TEE UNITARIAN INIVEtSALIST SOCIETY OF IONI CITY TO PROVIDE FOR THE DRAINAGE OF SW TVD SURFACE WITERS FROM CERTAIN PROPERTIES. Moved and seconded to defer indefinitely an ordinance amending Section 23-189 of the Municipal Code of Iowa City to change speed limits on parts of Gilbert Street. The Mayor declared the motion Carried. Moved and seconded to adjourn 8:10 P.M. The Mayor declared the motion carried. j For a more detailed & complete description of Council Activities & Disburserents, see Office of City Clerk and Finance Department. �1}NILLIAM J. AM RISCO, MYOR c — City K. KAM, CITY CLERK Submitted for publication - 10/30/86 I 0 i i • i ti COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES October 21, 1986 Iowa City Council, reg. mtg., 10/21/86, 7:30 P.M. at the Civic Center. Mayor Ambrisco presiding. Councilmembers present: Ambrisco, Baker, Courtney, Dickson, McDonald, Zuber. Absent: Strait. Staffinembers present: Atkins, Helling, Timmins, Karr, Beagle, Moen. Council minutes tape recorded on Tape 86-C75, Side 1, 120 -End and Side 2, 1-25. The Mayor proclaimed October 19-25, 1986, as MOTHERS AGAINST DRUNK DRIVING WEEK; November 3-9, 1986, as RADIOLOGIC TECHNOLOGY WEEK; October 25 -November 1, 1986, as ALPHA PHI OMEGA SERVICE WEEK. The Mayor noted the additions to the Consent Calendar. Moved by McDonald, seconded by Dickson, that the following items and recommendations in the Con- sent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions of the regular meeting of 10/7/86, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Human Rights Comm. - 8/25/86; P&R Conn. - 9/10/86; Library Bd. of Trustees - 9/25/86; Resources Conservation Cortin. - 9/8/86, 9/22/86, 10/13/86; Bd. of Adjustment -9/10/86, 9/24/86; CCN Conn. - 9/16/86, 9/29/86; P&Z Comm. - 10/2/86; Historic Preservation Comm. - 9/10/86. Permit Motions and Resolutions: Approving Class C Beer Permit and Sunday Sales for Inland Transport Company dba Kirkwood 76, 300 Kirkwood Ave. Approving Class B Beer Permit and Sunday Sales for Pizza Hut of America, Inc. dba Pizza Hut 6402005, 1921 Keokuk Street. Approving Class E Beer Permit and Sunday Sales for John Moreland, Jr. dba Deli Mart, 525 Hwy. 1 West. Approving Class C Liquor License for Marcy Sueppel dba La Casa Ltd., 1200 S. Gilbert Ct. RES. 86-317, Bk. 93, p. 918, ISSUING CIGARETTE PERMIT. Motions: Approving disbursements in the amount of $2,623,786.96 for the period of 9/1 thru 9/30/86, as recommended by the Finance Director, subject to audit. Authorizing the City Engr. to sign an application for use of highway r -o -w for utilities accommodation to Iowa -Illinois Gas & Electric Co. for Burlington Street (Highway 61) just west of Gilbert Street. Resolutions: Bk. 93, pp. 919-920, RES. 86-318, ACCEPTING THE WORK FOR THE OUTFALL RELIEF SEWER SYSTEM REHABILITATION PROJECT. RES. 86-319, ACCEPTING THE WORK FOR THE IOWA CITY TRANSIT MAINTENANCE FACILITY. Setting public hearings: To set a public hearing for 11/4/86, to receive citizen comments concerning recommendations of the Committee on Comnunity Needs (CCN) on the use of 1987 Community Development Block Grant (CDBG) funds. Correspondence: Pamela Fitzgerald requesting use of CDBG funds for stabilizing Ralston Creek bank on her property. Lois L. Poggenpohl re- questing use of CDBG funds for stabilizing Ralston Creek bank on her prop- erty. Jeff Davidson encouraging continued support for the Elderly Services Agency's Chore Program. Lawrence L. Lynch concerning the rezoning at 528 MINUTES COUNCIL ACTIVITIES OCTOBER 21, 1986 PAGE 2 Iowa Avenue, referred to the City Mgr. for reply. Memo from the Traffic Engr. regarding turning control from Park Road at Dubuque Street; Four-way stoat t Stret. memo from the Civil Service Comm. submitti guaueertifiedque tlistrof applicants for Maintenance Worker I/Refuse. Applications for the Use of Streets and Public Grounds: Eric Schmidt for the use of public sidewalks at 2 North Governor for the production of a film on 10/11, 12/1986, approved. Latin American Human Rights Advcac Center for the use of the Plaza Minipark on 10/7, 9/86, approved. Univer- sity of Iowa Homecoming Council to have the Spirit March an 10/9/86, ap proved. Applications for City Plaza use permits: Mark Gauger of Every Bloomin' Thing to vend flowers on 10/11/86, approved. Jim Napier of Sigma Alpha Epsilon to have a chess marathon on the checkerboard squares of City Plaza from 10/17-10/19/86, approved. Affirmative roll call vote unanimous, 6/0, Strait absent. The Mayor declared the motion carried and repeated the public hearing as set. Moved by Zuber, seconded by Baker,. to set a public hearing for 11/4/86 on an to CBd2. Affirmativerezone rollpcall votelocated unanimous,Sout6/Oh trait absent.bert Street from CC -2 The Mayor declared the motion carried. A public hearing was held on an ordinance to vacate an alley between South Gilbert Court and South Van Buren Street, in Block 3, Lyon's First Addition. No one appeared. the ZoningiOrdinance concerning parkingdregulations. No one appear(b)(4) of ednd Seion 8 Moved by McDonald, seconded by Zuber, that the ordinance to amend the Zoning Ordinance to permit small animal clinics as a provisional use in the CC -2 zone, be given first vote for passage. Affirmative roll call vote unani- mous, 6/0, Strait absent. The Mayor declared the motion carried. Moved by Zuber, seconded by Courtney, that the ordinance to amend the Zoning Ordinance to clarify the definition of roomer and of rooming unit, be given first vote for Se Mayordeclared sce. timotiion carrriedcall vote unanimous, 6/0, Strait absent. Th to Moved by McDonald, plans oonded n tractsofless than twoththe dacresebut greater Planned Development Housingng pp cilnconsiderewaivingetheegiven first second readingote for of the ordinance at e. Baker therequested next meeting. Affirmative roll call vote unanimous, 6/0, Strait absent. The Mayor declared the motion carried. Moved by Dickson, seconded by Baker, to the accept the following s etc mmendation on from the P&Z Commission: (1) Eliminate streets; (2) add a deceleration lane on westbound tHig way l Sense appropriateness a ttin addition to the planned signal; (3) Reconsider MINUTES COUNCIL ACTIVITIES OCTOBER 21, 1986 PAGE 3 signal at Benton Street and Mormon Trek Boulevard in relation to its impact on traffic flows from and to Walden Ridge and Quik -Trip; (4) Move the construction phase of Rohret Road to FY91; (5) Move signalization of the Kirkwood Avenue and Dodge Street intersection from FY88 to FY89. The Mayor stated Council would discuss the recommendations further prior to making any changes, and declared the motion carried unanimously, 6/0, Strait absent. Moved by McDonald, seconded by Zuber, to accept the following recommenda- tion from the PAZ Conmission: That Commission representatives become members of the American iPlanning theCitofIowaCityAssociation dues be TheMayorpointed out dues foand that r the entire Planningb& Zoning Commission would be $250 a year, and declared the motion carried unani- mously, 6/0, Strait absent. Bill Coen, celebration held Senior the Senior Centersandestat reported that $500 the wouldtbeanniversary the Ronald McDonald House from proceeds of the October 24th Quilt Raffle. The Mayor announced the following vacancy: Resources Conservation Commis- sion - one vacancy for an unexpired term enng 1/1/89. This appointment will be made at the 12/16/86 meeting of the City Council. Moved by Zuber, seconded by Baker, to appoint Pat Foster, 1020 Keokuk Street, to the Airport Commission for an unexpired term ending 3/1/88. The Mayor declared the motion carried unanimously, 6/0, Strait absent. The Mayor requested the following appointments be deferred to the 11/4 meeting: Human Rights Comm. - three vacancies; Bd. of Adjustment - one vacancy; Bd. of Appeals - one vacancy; Mayor's Youth Employment Bd. -three vacancies; Sr. Center Comm. - two vacancies; Bd. of Examiners of Plumbers - one vacancy; PAR Comm. - two vacancies. The Mayor urged citizens to come forward and apply for membership on City Boards and Commissions. Councilmember Zuber noted the number of City employees involved in the towing of vehicles and questioned if the City was being reimbursed for the time. The City Manager will investigate. Baker inquired as to communications received from other cities with sanctions against South Africa. The City Manager stated he had contacted congressional offices and various cities for further information. Baker noted debris on Church Street. Baker questioned the placement of the kiosks in the Plaza Mini -park design discussed at Monday's informal sessions. The Mayor stated the matter had not been discussed but staff would be returning to Council with final design plans. Baker reminded the citizens of the upcoming Halloween Parade scheduled Thursday evening, October 30, in the downtown area. Dickson congratulated Peg McElroy on the successful Hospice Run and reported proceeds were already estimated at $10,000 over last year. The Mayor read the memo from the Police Chief and Parks and Recreation Director declaring Friday evening, October 31, as Iowa City Trick or Treat Night. Recommendations of Boards and Commissions noted as follows: Recommendation of the Committee on Community Needs that the City Council approve increasing the project limit of the residential accessibility grants from $3,000 to $5,000. Recommendation of the Resources Conservation Commission that the City Council make a public statement in support and recognition of the "1986 Home- MINUTES COUNCIL ACTIVITIES OCTOBER 21, 1986 PAGE 4 owner Energy Fair" on 11/8/86, in the Old Capitol Center sponsored by the Resources Conservation Commission. Recommendation of the Historic Preservation Commission that a concrete patch in the 200 block of Davenport Street be re- moved and replaced with brick pavers. Zuber reiterated City policy to repair brick streets with brick whenever possible. The City Manager stated staff would investigate. Moved by McDonald, seconded by Zuber, to adopt RES. 86-320, Bk. 93, p. 921, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH THE CEDAR RAPIDS AND IOWA CITY RAILWAY CO. AND STATE OF IOWA (IOWA DEPT. OF TRANSPORTATION RAIL AND WATER DIVISION). Affirmative roll call vote unanimous, 6/0, Strait absent. The Mayor declared the resolution adopted. ! I I Moved by McDonald, seconded by Zuber, to adopt RES. 86-321, Bk. 93, p. 922, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST THE LICENSE RATED.AGREEMENTffirmatN Affirmative ��TYOF call IvoteCu unanimous, 6/0, ACCESS IOWA absent. Y,TheCM yor declared the resolution adopted. Moved by Dickson, seconded by Zuber, to adopt RES. 86-322, Bk. 93, p. 923, APPROVING AND AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, A LICENSE AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND THE UNITARIAN UNIVERSALIST SOCIETY OF IOWA CITY TO PROVIDE FOR THE DRAINAGE OF STORM AND SURFACE WATERS FROM CERTAIN PROPERTIES. Affirmative roll call vote unanimous, 6/0, Strait absent. The Mayor declared the resolution adopted. Moved by McDonald, seconded by Dickson, to defer indefinitely an ordinance amending Section 23-189 of the Municipal Code of Iowa City to change speed limits on parts of Gilbert Street. The Mayor declared the motion carried unanimously, 6/0, Strait absent. Moved by McDonald, seconded by Zuber, to adjourn 8:10 P.M. The Mayor declared the motion carried unanimously, 6/0, Strait absent. WILLIAM J. AMBRM77979- MARIAN K. KARR, CITY al Complete Description of Council Activities November 4, 1986 Iowa City Council, reg. mtg., 11/4/86, 7:30 P.M. at the Civic Center. Mayor Ambrisco presiding. Councilmembers present: Ambrisco, Baker, Courtney, Dickson, McDonald, Strait, Zuber. Staffinembers present: Atkins, Helling, Timmins, Karr, Nugent, Penney, Milkman, Moen, McElroy, Davidson, Schmadeke, Farmer. Council minutes tape recorded on Tape 86-C75, Side 2, 25 -End; 86-C80, Side 1, 1 -End and Side 2, 1-208. Ed Wilson & Carlton Johnson, representing Alderman -Wilson Assoc. & the Northwestern National Insurance Co., presented a retention plan dividend check, in the amount of $20,271, to the Mayor acknowledging the City's good employee safety record. The Mayor proclaimed November 18, 1986, as Mayor's D -Day in the War on Drugs. Peg McElroy, Hospice Race Director, presented an award to the City of Iowa City for the 10th anniversary of the Iowa City Hospice Road Races. McElroy acknowledged individual winners and thanked community leaders and volunteers. Mayor Ambrisco noted the addition to the Consent Calendar. Moved by McDonald, seconded by Dickson, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions of the regular meeting of 10/21/86, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Broadband Telecomm. Comm. -9/16/86; Design Review Comm. - 10/8/86, 10/16/86; P&Z Comm. -10/16/86; Library Bd. of Trustees - 10/20/86, spec. mtg. 10/20/86, 10/23/86; River - front Comm. - 10/1/86; Mayor's Youth Employment 8d. -10/15/86; CCN Comm. - 10/14/86. Motions and Resolutions: RES. 86-323, Bk. 93, p. 924, REFUND A CIGARETTE PERMIT. Approving Class C Liquor License and Sunday Sales for The Ground Round, Inc. dba The Ground Round, 830 South Riverside Drive. Approving Class E Beer Permit and Sunday Sales for Richard J. Hamann dba Wine Warehouse, Inc, 409 S. Gilbert Street. Approving Class C Liquor License and Sunday Sales for American Bistro Corporation dba American Bistro, 121 N. Linn Street. Public Hearings: To set a public hearing for 11/18/86, on a resolu- tion to remove Michael McDonald from the Iowa City Board of Adjustment. Correspondence: Gary Sanders regarding the City Park pool. Tom Walsh expressing appreciation for the Council's interest and involvement regarding the Herbert Hoover Highway. Ruth Bonfiglio expressing support for Youth Homes, Inc. Charles Barker, representing Mr. and Mrs. Nicholas J. Peet, regarding an alley which abuts his client's property, referred to City Mgr. for follow-up. Morgan Jones regarding proposed increase in al Council Activities November 4, 1986 Page 2 property taxes, referred to City Mgr. for reply. Charles R. Goss, Old Capitol Cab, requesting the Council to reevaluate the liability insurance requirement for taxicabs, referred to City Mgr. for reply. Petition signed by 120 residents of Iowa City and University Heights requesting installation of traffic lights at West Benton and Sunset, referred to Traffic Engr. for recommendation. John W. Moore to present a resolution to the City Council concerning massage parlors, referred to Legal Dept. for review and recommendation. Memo from the Traffic Engr. regarding Herbert Hoover Highway Guide Sign System. Memo from the Civil Service Comm. submitting a certified list of applicants for the position of Maintenance Worker III/Public Works - Water. Applications for Use of Streets and Public Grounds: University Rural Crisis Group, Liberal Arts Student Association and Central American Solidarity Committee to have a Harvest of Hope Walk-a-thon, approved. Tim Seelinger to shoot a film in a downtown alley, approved. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried and repeated the public hearing as set. A public hearing was held on an ordinance to rezone property located at 401 S. Gilbert Street from CC -2 to CB -2. Planning and Zoning Commissioner Mary Ann Wallace present for discussion. Moved by Baker, seconded by McDonald, to continue the public hearing for two weeks. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by McDonald, seconded by Strait, that the ordinance to vacate an alley between South Gilbert Court and South Van Buren Street, in Block 3, Lyon's First Addition, be given first vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by McDonald, seconded by Zuber, that the ordinance to amend Section 36-58(b)(4) of the Zoning Ordinance concerning the Parking Regulations, be given first vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by McDonald, seconded by Zuber, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived and that ORD. 86-3301, Bk. 27, p. 100, TO AMEND THE ZONING ORDINANCE TO PERMIT SMALL ANIMAL CLINICS AS A PROVISIONAL USE IN THE CC -2 ZONE, be voted on for final passage at this time. Affirma- tive roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by McDonald, seconded by Zuber, that the ordinance be finally adopted at this time. Affirmative roll call vote unani- mous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Zuber, seconded by McDonald, that an ordinance to amend the Zoning Ordinance to clarify the definition of Roomer and of Rooming Unit, be given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. al Council Activities November 4, 1986 Page 3 Moved by McDonald, seconded by Strait, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second PERMITePLANNEDa EVELOPMENTWHOUSINGn(OPON) PLANS80N3TRACTSk OF2 LESS T101,TTo ACRES BUT GREATER THAN ONE ACRE IN SIZE AND TO PERMIT ADMINISTRATIVE APPROVAL OF FINAL PLANS, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by McDonald, seconded by Strait, that the ordi- nance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Baker, seconded by McDonald, to accept the denial recommendation of the P&Z Comm, on a request for a conditional use permit in the County to establish a sand and gravel operation on the east bank of the Iowa River, North of I-80 and West of Dubuque Street. Baker questioned when the matter would be brought before the Board of Supervisors. McDonald stated the matter is scheduled for action at Thursday's meeting and if the Council votes in favor of the P&Z recommendation for denial, that an' extraordinary majority would be required by the Board to approve the request. A public hearing was held to receive citizen comments on the use of 1987 arioDevelopment Block (Cc)Thele discussion: Karen Hradek,hairperson of Nighbo- hood; Paul Nelson, chief Juvenile Officer for 6th Judicial District; Marjorie Hayden -Strait, 1314 Pine Street; Florence Stockman, 2514 Potomac Drive; Beth Walsh, President Bd. of Youth Homes; Carol Thompson, Director Human Services; Morrie MerleT umoel Di314tW. CBenton;Place- Jenny Bill Naso, Coordinator Director UnitedYouth Action 'for Youth. Staffinember Marge Penney present for discussion. The Mayor announced the following vacancies: Human Rights Comm. - one vacancy for an unexpired term ending 1/1/88; P&Z Comm. - one vacancy for an unexpired term ending 5/1/91. These appointments will be made at the 12/16/86 meeting of the City Council. a Moved by McDonald, seconded by Strait, to make the following City Council appointments: David Winegarden, 115 Oberlin Street, to the Od. of Adjustment for a five-year term ending 1/1/92; reappoint Loren Eliarson, 3153 E. Wash- Muller,ton Street, SeyoBd. of mour Avenue, to the eals for a five -Board df rterm E Examiners ending Plumbers for James a master plumber for a two-year term ending 12/31/88; reappoint Rosalie Reed, 1025 E. Washington Street and Haywood Belle, 311 Haywood Drive and appoint Anthony Haughton, 1906 Broadway, to the Human Rights Comm. for three-year terms ending 1/1/90; Linda Lawrence, 3024 Raven Street, to the Mayor's Em- Dloment imon, 17 Glenn rive, for8danfunexpiredetermrendingterme5/5/87nding1to4the Mayor1//89 and '�saEmployment2Bd. and readvertise the remaining vacancy; reappoint Craig Willis, 333 Magowan Avenue and Anne Hesse, 353 Lexington, to the Parks and Recreation Comm. for four-year terms ending 1/1/91; Fred Goss, 1026 N. Summit and Jean Hood, 26 01 Council Activities November 4, 1986 Page 4 Rocky Shore Drive, to the Sr. Center Comm. for three-year terms ending 12/31/89. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Councilmember Dickson requested Council allocate money from the CDBG contingency fund to make doors in the parking ramps handicap accessible. Dickson expressed appreciation to all involved in the Farmer's Market. Baker requested an update on contact with builders and contractors to streamline the building code, and information from other cities on sanctions against South Africa. The City Mgr. reported letters had gone out to builders, contractors, and boards and commissions to ask for input and no response had been received to date. A memo re South Africa will be in the next Council packet. Baker raised concerns re guidelines for the economic loan pool. The City Mgr, explained the procedure and stated he would report back to Council after meeting with local banks. The City Manager reported he had received telephone confirmation from the Department of Transportation that the City would be receiving $463,000 RISE monies for the Scott Blvd. project. The money was contingent upon the State and the County negotiating an agreement re the reconstruction and maintenance of Local Road. Staffinember Davidson present for discussion. The City Atty, stated the Resources Conservation Commission was sponsor- ing a Home Owners Fair at the Old Capitol Center on Saturday, 11/8, and asked the Transit Dept, to participate. A Mall Lease Agreement needed to be signed prior to the event and should be executed by the Mayor or City Manager. Council directed the City Manager to sign the agreement. Recommendations of Boards and Commissions noted as follows: Recommenda- tions of the Design Review Committee: (1) That the City Council approve the installation of the Herbert Hoover Highway historical marker at the west end of the landscaped island at Clinton Street and Iowa Avenue and that the area's plantings be reviewed for low maintenance and possible changes to provide a better setting for the sign. (2) That the City Council approve the sign proposal for Technigraphics, contingent on the sign's meeting the City's sign regulations. (3) That the City Council approve a revised facade plan for the west wall of the Paul -Helen Building. Moved by McDonald, sec- onded by Dickson, to approve recommendation 1 and 2. Zuber raised concerns re the placement of the historical marker, recommendation 1, in the middle of an island near a busy intersection. Recommendations of the CCN Comm.: (1) That the Aid to Agencies monies be allocated in as large amounts as possible in order to reduce administrative cost. (2) That the City Council include the equipment needs of the Free Medical Clinic when considering allocation of the Aid to Agencies fund. (3) That the City Council fund the 1987 CDBG projects in the amounts given: Benton Creek Drainage, $111,730; Youth Homes, Inc. - Acquisition, $100,000; Napolean Park Handicapped Parking Lot, $11,770; Curb Ramp Installation, $5,000; Housing Rehabilitation (six programs), $200,000; Housing Modifications for Frail Elderly, $8,000; Aid to Agencies, $83,500; Homeless Needs Study, $1,000; Program Administration, $100,000; Planning and Program Development, $10,000; Contingency, $69,000. -I Council Activities November 4, 1986 Page 5 Moved by Strait, seconded by Dickson, to adopt RES. 86-324, Bk. 93, p.925, AUTHORIZING AND PROVIDING FOR: THE ISSUANCE OF HOSPITAL FACILITY REFUNDING REVENUE BONDS, SERIES 1986 (MERCY HOSPITAL, IOWA CITY, IOWA), OF THE CITY OF IOWA CITY, IOWA, FOR THE PURPOSE OF LENDING THE PROCEEDS THEREOF TO MERCY HOSPITAL, IOWA CITY, IOWA, FOR THE PURPOSE OF DEFRAYING THE COST OF ADVANCE REFUNDING THE OUTSTANDING ISSUE OF $24,235,000 HOSPITAL FACILITY REFUNDING REVENUE BONDS, SERIES 1983 (MERCY HOSPITAL PROJECT) OF THE CITY OF IOWA CITY; THE EXECUTION AND DELIVERY OF A BOND TRUST INDENTURE TO SECURE SAID SERIES 1986 BONDS; THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT BE- TWEEN SAID CITY AND SAID HOSPITAL PROVIDING FOR THE REPAYMENT OF THE LOAN OF THE PROCEEDS OF SAID SERIES 1986 BONDS AND THE SECURING OF SAID REPAYMENT OBLIGATIONS; THE EXECUTION AND DELIVERY OF AN ESCROW DEPOSIT AGREEMENT RELAT- ING TO THE REFUNDING OF SAID SERIES 1983 BONDS; THE SALE OF SAID SERIES 1986 BONDS, AND RELATED MATTERS. Affirmative roll call vote unanimous, 6/0, Courtney abstaining. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Strait, to adopt RES. 86-325, Bk. 93, p. 926, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A LIEN REGARDING A PROMISSORY NOTE EXECUTED BY WILLIAM P. PAPPAS. Af- firmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Dickson, to adopt RES. 86-326, Bk. 93, p. 927, AUTHORIZING AN AMENDMENT TO THE PROGRAM DESCRIPTION FOR THE 1986 RENTAL REHABILITATION PROGRAM. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Strait, to adopt RES. 86-327, Bk. 93, p. 928, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A SUBORDINATION AGREEMENT REGARDING A LIEN AGAINST REAL ESTATE OWNED BY ROBERT PAYNE. Af- firmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Dickson, to adopt RES. 86-328, Bk. 93, p. 929, APPROVING REDUCTION IN WIDTH OF STORMWATER DRAINAGE EASEMENT ON PLAT OF OAKES MEADOW ADDITION, LOTS 23 AND 24. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by McDonald, seconded by Zuber, to adopt RES. 86-329, Bk. 93, p. 930, A RESOLUTION OF INTENT AND PROPOSAL TO DISPOSE OF UTILITY EASEMENT ON LOT 3, AUDITOR'S PLAT 32 (BDI), AND SETTING A PUBLIC HEARING ON THIS MATTER FOR 11/18/86. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, secondedby Baker, to adopt RES. 86-330, Bk. 93, p. 931, AUTHORIZING METCALF & EDDY, INC. TO NEGOTIATE AGREEMENTS AND ENTER INTO CONTRACTS WITH SELECTED CONSULTANTS FOR THE DESIGN OF A PORTION OF THE WASTE- WATER FACILITY IMPROVEMENTS. The Mayor noted Metcalf & Eddy and the Staff Management Committee had made the following recommendations for assignments: South Wastewater Treatment Plant - Shive-Hattery, Inc.; Benton Street Relief (University Heights Sewer) - MMS Consultants, Inc.; Ralston Creek Trunk -Shoemaker & Haaland; Snyder Creek Trunk (Southeast Sewer) - Shive-Hattery, Inc./Shoemaker & Haaland/MMS Consultants, Inc.; Geotechnical-Terracon; Map- Council Activities November 4, 1986 Page 6 ping Services - Aerial Services, Inc.; Land Surveys - Landmark Surveying/MMS Consultants, Inc./Shoemaker & Haaland. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by McDonald, to adopt RES. 86-331, Bk. 93, p. 932, AMENDING THE BUDGETED POSITIONS IN THE ENGINEERING DIVISION, ESTABLISH- ING CONSTRUCTION INSPECTOR I POSITION. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by McDonald, seconded by Strait, to adjourn 9:30 P.M. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. OLZLIgAm J. BRIS 0, MAYOR ATTEST: MARIAN K. KARR, CITY CLERK I �i W, Informal Council Discussion November 3, 1986 Informal Council Discussion: November 3, 1986, at 7:05 P.M. in the Coun- cil Chambers at t e -Civic Mayor Bill Ambrisco presiding. Council Present: Strait, McDonald, Dickson, Courtney, Ambrisco, Baker j (7:30 p.m.). A sent: Zuber. Staff Present: Atkins, Helling, Timmins, Karr, Smith, Franklin, Moen, Milkman, Cain; Nugent, Penney, Schmadeke, McElroy. Ta e_recordin : Reel 86-C78, Side 2, 148 -End; 86-C79, Side 1, 1 -End, Side n. PLANNING d ZONING MATTERS: Reel 86-C78, Side 2 A. Public hearing on an ordinance to rezone property located at 401 South B. Gilbert Street from CC -2 toMoen stated the Planning on ng Commission recommended approva of the request, subject to the condi- tion that off-street parking for residential dwellings developed in excess of two dwelling units be provided on an off-site location within 300 feet of the property. Moen said the conditional approval was in response to parking restraints in the area. sion. Van cus- C. Ordinance to amend Section 36-58(b)(4) of the Zoning Ordinance con- cerning the parking regulations. No Council discussion. D. Ordinance to amend the Zonin Ordinance to ermit small animal clinics as a provisionaluse n the C-2 zone. No ouncil discussion. E. Ordinance to amend the Zonin Ordinance to clarif the definition of roomer an o room ng un o ounc scuss on F. Ordinance to permit Planned OeveloDment Housing Dlans on tracts of scab umn ueu acres uua rea[er Loan one acre in size. Moen reminaea Counc that a e er was received from We_TT_ requesting that Council expedite consideration of the ordinance. G. Recommendation of the Planning & Zoning Commission on a request for a conaitionai use ermit in the Count to establish a sand an��rave o era on on a eas an o e owa ver nor o -8 all nd west o Du u ue Street. ran n state the P ann ng & Zon ngommm�ssion recomnen aI denialof the request because it is inconsistent with the Fringe Area Policy Agreement for Area 2, there may be problems with truck traffic, and it is an entranceway into Iowa City. Franklin explained the County Planning Department recommended approval of the conditional use permit; if the City Council recommends denial, the Board of Supervisors will be required to vote by a four-fifths major- ity vote for approval; and the sand and gravel operation does not meet a County Zoning Ordinance requirement that it must be 1,000 feet from the residential zone. Franklin said the Board of Supervisors can MINUTES INFORMAL COUNCIL DISCUSSION NOVEMBER 3, 1986 PAGE 2 waive the 1,000 foot requirement with an extraordinary vote. In response to McDonald, Franklin said the County Zoning Ordinance con- tains a provision that if a city within the two-mile extraterritorial jurisdiction opposes a permit, the Board of Supervisors can only approve it with an extraordinary vote. In response to Strait, Franklin said Planning 8 Zoning Commission member Scott abstained from voting because he is the plant manager for Iowa River Products. Courtney asked if the sand and gravel operation would be visible from the highway. Franklin said the operation is not on the road but could probably be seen. Franklin noted the operation would be in keeping with the zoning but not with the Area 2 Fringe Policy Agreement. Franklin noted members from the public and representatives from the Riverfront Commission will attend tomorrow's formal Council meeting. In response to Council, Franklin explained the operation would be located between the I-80 interchange and Butler Bridge. Council received input from Adrian Korpel speaking in opposition of the estab- lishment of a sand and gravel operation. Korpel stated 235 area residents have signed a petition opposing the sand and gravel opera- tion. Calendar 4.D.(1.) - Removal of Michael McDonald from the Iowa In response to Franklin, Council had no questions regarding this agenda item. ECONOMIC LOAN POOL UPDATE: Reel 86-C78, Side 2 Atkins said he will meet with banks and the utility company to discuss the economic loan pool and ask Council for input regarding the job requirement component of the agreement. Atkins said the language in the agreement now reads "jobs must be totally new or one which has been vacant for at least 12 months...they must be full-time, not seasonal... must have wage scales meeting Federal definition of low- and moderate -income and must be within the City of Iowa City." Atkins said Council will see the final agreement before it can be approved. Strait asked if similar programs are being used in other communities. Atkins said that Des Moines uses a loan guarantee fund and a similar concept was used in Wisconsin. Atkins said the economic loan pool concept originated in the 1960's during the Johnson administration. Atkins ex- plained that any company that would qualify for the program would have to meet traditional bank credit requirements and the intent of the original policy is to loan money to companies that are already located in Iowa City. McDonald said regulations and controls should not be overly stringent and there should be built-in flexibility. Atkins stated the intent is to create job opportunities and expand the tax base within the community. Ambrisco said the concept is a sparkling idea. Ambrisco asked the City Manager to bring Council up-to-date frequently regarding the status of that program. T MINUTES INFORMAL COUNCIL DISCUSSION NOVEMBER 3, 1986 PAGE 3 REVIEW RECOMMENDATIONS FROM CCN - CDBG PROGRAM: Reel 86-C78, Side 2 CCN Chairperson Kubby noted staff response to CCN's recommendations to fund $3,900 to Free Medical Clinic from Aid to Agencies allotment was omitted from Milkman's October 23rd memo regarding 1987 CDBG allocations. Kubby stated CCN member Grace Cooper met with Free Medical Clinic staff to discuss obtaining used medical equipment and donations from other organi- zations. Strait inquired about Youth Homes. Bill McCarty, Executive Director of Youth Hanes, explained Youth Hames operates two residential facilities, one owned by Johnson County and one privately owned and rented to Youth Hanes; CCN's recommendation is to replace the privately owned facility located at 517 E. Washington; and the County has been contacted regarding selling the County -owned home to Youth Hanes. McCarty explained the Washington Street and Ronalds Street facilities have capacities of ten and six respectively and the hones are currently averaging 65 percent capac- ity. Strait asked if Youth Homes receives reimbursements from other res counties. McCarty explained Youth Hanes receives reimbursements from the State and does ask counties for reimbursements. in response to Ambrisco, McCarty said total project costs may exceed $110,000 and money could be obtained from loans and private fundraisers. Atkins suggested utilizing blended financing, securing a bank loan at market rates, and money from the CDBG program at zero interest. McCarty said banks have stated that conventional bank loans would probably not be feasible given the financial condition of Youth Homes. McCarty said Youth Homes generates incomes from reimbursements from State and local governments for services it provides and expect to have more private resources available in the future. In response to Baker, McCarty said in the past utilization of the hones has not been optimal because local referral sources, such as the Department of Human Services and Juvenile Court Services have not felt good about util- izing the program. McCarty said he expects greater occupancy rates when proper facilities and programs are available. CCN members commented that Youth Homes was given a high priority for funding because of the condition of the hones. Kubby stated CCN received a letter from the Historic Preservation Commission requesting that CCN be sensitive to historic areas when block grant funds are used for renovation or acquiring property. Strait inquired about funding for a Civic Center elevator. Kubby stated the elevator project was not given a high priority because there are not enough block grant monies to fund all requests. Kubby noted CCN discussed the possibility of matching block grant funds with City general revenue funds. CCN member David Leshtz stated he gave the Civic Center elevator project a high priority rating because it is important that the Civic Center be made accessible to everyone. Strait asked if there are any Federal and/or State regulations that there must be an elevator in the Civic Center for handicapped persons. City Attorney Timmins stated he will research whether an elevator is required by Federal or State laws. IfO� 7 MINUTES INFORMAL COUNCIL DISCUSSION NOVEMBER 3, 1986 PAGE 4 Kubby stated CCN is concerned that City staff was asked to make recommen- dations regarding the CDBG allocations. Atkins said the staff recommenda- tions were in response to his request to aid him in becoming familiar with the block grant program process. Milkman stated staff considers it impor- tant for the Citizens' Advisory Committee to make their decisions without being influenced by staff. Dickson stated handicapped persons cannot negotiate doors in the Old Capitol Mall parking ramp and asked Council to consider using CDBG monies to make them accessible. Atkins explained that it would cost an estimated $10,000 to purchase and install two handicap accessible doors in the parking ramp and a report is being prepared for Council's consideration. Kubby suggested that CCN prepare recommendations for Council regarding the possibility of requiring liens on properties in the amount of the housing rehab grants to low-income property owners. Kubby said CCN decided to fund the homeless study because they felt a study to assess needs and possible solutions is needed before allocations are made. Kubby suggested adding an additional $1,000 from the contin- gency fund to the recommended allocation. Kubby said CCN would like the homeless study funded from the current $106,000 balance. In response to Ambrisco, Kubby said there is a local coalition of people who want to become involved with the selection of who would do the study. Roberta Patrick said the City should do periodic inspections of human service residential facilities located within Iowa City to prevent dete- rioration of those facilities. McDonald stated that consideration should be given to utilizing COBB monies to complete the Ralston Creek project. Kubby said the proposals to acquire the house located at 11 South Johnson Street and to clean up the creek and stabilize the bank by the Iowa City Recreation parking lot were not given high priority because people felt CDBG monies should go to benefit individuals more directly. Kubby said CCN would like Mayor's Youth to be involved in a Ralston Creek cleanup pro- ject. Atkins said staff will prepare a report and cost estimate regarding completion of the Ralston Creek project. Residents from the Millard/Orchard neighborhood distributed photos demon- strating drainage problems in the area. Kubby stated funds should be allocated for the Benton Creek Drainage Project. WASTEWATER SYSTEM PROJECT OVERVIEW: Reel 86-C79, Side 2 Schmadeke presented three maps of Iowa City demonstrating the existing trunk sewer lines, proposed improvements, and specific areas with major surcharging and backup problems. Ambrisco state the Wastewater Treatment Plant Committee is working with several citizen groups to inform area residents about the proposed improvements. Atkins stated a series of neighborhood programs are being planned. Z MINUTES INFORMAL COUNCIL DISCUSSION NOVEMBER 3, 1986 PAGE 5 COUNCIL TIME/AGENDA: Reel 86-C79, Side 2 1. Baker inquired about previous Council discussion regarding the eco- nomic development loan pool and zoning request for a sand and gravel operation. Atkins said Council did not discuss specific criteria for the job creation component of the economic development loan agreement. Baker said he will discuss the economic development loan pool with Councilmembers at their formal Council meeting. Regarding the sand and gravel operation, Ambrisco noted that area residents submitted a petition in opposition of the sand and gravel operation request. 2. Dickson announced that the City Manager will be the guest speaker at Thursday's League of Women Voters meeting. The meeting will be held Thursday, 7:30 p.m. at the Public Library. 3. (Agenda Item No. 4.e.6 - Old Capitol Cab Insurance.) In response to Courtney, Karr stated the City requires 100/300/50,000 insurance cov- erage. Karr stated she will provide past information regarding insur- ance requirements in other connunities submitted by City Cab in April. 4. Ambrisco requested installation of stop signs at Kirkwood and Summit. Helling stated Brachtel will provide Council with more information. BOARD AND COMMISSION APPOINTMENTS: Reel 86-C79, Side 2 Board of Adjustment - David Winegarden Board of Appeals - Loren Ellarson Board of Examiners of Plumbers - James Muller Human Rights Commission: 1. Rosalie Reed 2. Anthony Haughton 3. Haywood Belle Mayor's Youth Employment: 1. Linda Lawrence 2. Readvertise 3. Susan Simon Parks and Recreation Commission: 1. Craig Willis 2. Ann Hesse bi I_ i i I ,J i i MINUTES INFORMAL COUNCIL DISCUSSION NOVEMBER 3, 1986 PAGE 6 Senior Center: 1. Jean Hood 2. Fred Goss JOHN Ambrisco noted the proposed resolution has been referred to Legal staff for review and recommendation. John Moore stated he cannot say legally -what the situations are but wants Council to make them certify under the State Hospital Code. PUBLIC INPUT: Reel 86-C79, Side 2 A citizen asked Council to keep property taxes under control and to lobby federal and state governments for money for the sewage treatment plant. EXECUTIVE SESSION: Reel 86-C79, Side 2 Moved by Strait, seconded by Dickson, to adjourn to executive session under Section 20, Collective Bargaining, to discuss as a public employer, strategy regarding collective bargaining with City employee organizations as such discussions are exempted from the provisions of Chapter 21, ac- cording to Chapter 20.17(3). (Police, Fire, AFSCME) Affirmative roll call vote unanimous, 6/0, Zuber absent. Mayor declared motion carried. Council adjourned to executive session at 9:02 p.m.