Loading...
HomeMy WebLinkAbout1986-11-04 Bd Comm minutesSubject to BTC Approval MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION SEPTEMBER 16, 1986 - 8:00 A.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Terry, Ehninger, McGuire, Twaler MEMBERS ABSENT: Johnson MEMBERS EXCUSED: Johnson STAFF PRESENT: Shaffer, Brown OTHERS PRESENT: Blough, Scott, Le Valley of Heritage; Dewey McGuire from Iowa City Public Library (ICPL), John Hess RECOMMENDATIONS TO COUNCIL: None. SUMMARY OF _DISCUSSION AND FORMAL ACTION TAKEN: Dewey McGuire was introduced as the acting AV Coordinator for the ICPL. Heritage has sent letters to all of the property owners in City Block 80 to inquire about easement permission to provide cable TV service. Blough will send a letter to the BTC encapsulating these responses and Heritage's conclu- sions about providing service to this block. Heritage requested an ordinance amendment, increasing the penalty for theft of cable TV service. Brown sug- gested using Heritage's new electronic auditing method of detecting illegal hook-ups as a basis for getting search warrants. Several BTC, library and City staff persons are continuing to meet and develop and draft NPO (non-profit organization) contract. The purpose of these meetings and the document is to determine the viability of the library serving as the cable access management organization (which is referred to as the NPO which ful- fills this function). Heritage is still looking at options of adding a weather radar screen to the Weather Channel and where they could put C -SPAN II (besides channel 29). Heritage has decided to buy a new portable switcher package and two new video cameras for access use. Heritage will be coming out with a policy soon stating they take no responsibility for video tape recorders in the home and the effect of these video tape recorders on cable reception (when they are interfaced). Shaffer reported six complaints. Shaffer gave a brief synopsis of a survey given to access workshop partici- pants after they have completed Heritage's workshops. MEETING CALLED TO ORDER: Terry called the meeting to order at 8:24 a.m. ANNOUNCEMENTS: None. 1764 Broadband Telecommunications Commission September 16, 1986 Page 2 APPROVAL OF MINUTES: Moved by McGuire, seconded by Twaler, to accept the minutes of July 8, 1986. Unanimously approved. Dewey McGuire introduced himself as the new acting AV Coordinator at ICPL. He was also asked to send the AV lab annual report to the BTC. UPDATE CONCERNING CITY BLOCK 80 FROM HERITAGE: Heritage sent letters to all property owners in City Block 80, requesting discussion concerning easement permission to their property to provide cable service. As of September 16, Blough has received 14 positive responses, 4 negative responses, and 18 no responses. Blough contended the four negative responses would probably prevent him from supplying service to this block. Blough will send a letter to the BTC encapsulating the results of the re- sponses from property owners and Heritage's conclusions. Heritage requested a change in the Iowa City cable TV ordinance increasing the penalty for theft of cable TV service from $100 to $500 and to include an optional 90 -day jail sentence. Blough said according to their recent audit, as many as lo% of the connections in Iowa City may be illegal. Heritage demonstrated how illegal hook-ups could be electronically audited and checked from up to 500 feet away. This method of auditing has led to legal action by cable companies in communities in other states according to Blough. Brown said the City is precluded from enforcing anything more than a $100 fine and/or 30 days in jail. Brown said the current cable TV ordinance now con- tains a include the0jaileand term. n McGuire ail Band Terry but hat it said theylthoughtpitrhaps bwasoiified to mportant that citizens be made aware that they can be caught andprosecuted for steal- ing the cable TV service. This theft of service problem has led to as much as a $250,000 loss for the cable company to date, as well as the loss of income to the City, according to Blough. Brown suggested using the elec- tronic test as a means to get a search warrant to get better evidence to make a case. Brown said if Heritage brought the City or County the evidence they have obtained by these tests, that they could draft the necessary paper s to get a search warrant. Brown added that police officers could be of assis- tance in serving the search warrants. DISCUSSION OF GOALS FOR THE BTC: Terry postponed this agenda item. /76 Broadband Telecommunications Commission September 16, 1986 Page 3 ACCESS SUBCOMMITTEE UPDATE: Ni Ehninger reported that several meetings have occurred between Terry, Shaffer, Eggers, Ehninger, Charles Drum, Connie Tiffany and others concerning the NPO draft contract. Terry suggested perhaps a special BTC meeting should take place soon to discuss matters pertaining to the NPO. McGuire expressed concern over a statement made in Heritage's monthly report. This statement suggested that the equipment Heritage has purchased since the list of agreed upon access equipment attached to the City/Heritage contract may be retained by Heritage if the access operation is taken over by an NPO. HERITAGE'S REPORT: Blough said the Weather Channel will be back up again soon. The problem is the equipment for the weather channel is owned by the Weather Channel, not Heritage, and they will not provide any backup equipment (the cost is ap- proximately $8,000). This channel went down as a result of an electrical storm. Blough said they are also looking at adding a weather radar screen to the Weather Channel service. Heritage has reached no conclusions about whether or where they would put C -SPAN II on the Iowa City lineup. Terry thanked Blough for coming to all the BTC meetings over the years. Blough said Heritage has decided to buy a new portable switcher package with two new cameras for access use. Blough is also looking at adding American Movie Classics channel to the Iowa city lineup on Christmas Day. Blough said he has been approached by the local LPTV (Low Power Television) license holder to put their station on cable TV. Blough has told this person he would consider adding his LPTV channel only when he knows what programming the LPTV station will carry. Blough said Heritage will soon be coming out with a policy regarding sub- scribers' video cassette recorders. Essentially the policy will state that Heritage will take no responsibility for the operation of video cassette recorders or their effect on cable reception when the two are interfaced. BTS REPORT: Shaffer reported six complaints since the last meeting. Council gave their okay to put the interactive IGIV system on Channel 29. Shaffer is continuing to meet with Eggers and BTC members on the subject of the NPO. Shaffer reported on the workshop evaluation forms, filled out by those completing Heritages workshops. These are forms collected for the period of March to August, 1986. - 63% of the respondents did not know what or when programming was on the access channels. - 28% wanted more handouts or written materials in the workshops. 174;L Broadband Telecommunications Commission September 16, 1986 Page 4 - 10% thought that there wasn't enough equipment in the access center (this was not a question that was asked on the survey, but were comments added by respondents). - 4% said they would probably subscribe to cable TV as a result of taking the workshops. - 4% said they would watch more cable TV as a result of the workshops. - 6% said they became aware of the workshops through PSA's on Channel 5 or one of the satellite channels. - 10% thought the class size they were in was too big. Shaffer said he would write up these results and send them out. COMMUNITY PROGRAMMING CENTER REPORT: LeValley and Scott were both complimented for their work. Pat Turpin has been hired as Programming Coordinator for Heritage. LeValley said he report to the BTC was given to show the extra efforts that he and Heritage have put into access and the CPC. LeValley said Blough should be commended for his extension of funding to the access grant committee. Terry postponed the rest of this agenda item until the next meeting. ADJOURNMENT: Motion to adjourn by Terry, seconded by McGuire. Unanimously approved. Adjournment at 10:21 a.m. Respectfully submi(ttttteefd��//,�J Willi rew Shafferbb,1111BTS / 7GdX PRELIMINARY MINUTES Subject to Approval DESIGN REVIEW COMMITTEE WEDNESDAY, OCTOBER 8, 1986 - 4:00 P.M. IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Alexander, Amert, Eckholt, Haupert, Novick, Seiberling, Sinek, Summerwill, Welt MEMBERS ABSENT: Nagle STAFF PRESENT: Cain, Einspanjer GUESTS PRESENT: John Gross, Downtown Association Representative; Gary Lundquist, Downtown Association Representative. RECOMMENDATIONS TO CITY COUNCIL: None. CALL TO ORDER The meeting was called to order at 4:05 by Eckholt. DISCUSSION OF RECOMMENDATION TO CITY COUNCIL ABOUT DESIGN REVIEW MECHANISM Eckholt stated that the special meeting was called to review recommendations to the City Council on a permanent commission and mechanism for design review of development. He said that the memo from May 15th best described where discus- sion had been left. He also suggested that it might be a good idea to invite the new City Manager to a future DRC meeting with the possibility of getting some input from him. Welt said that it was agreed that the new commission's area of review should encompass CB -10 and CB -2. He suggested that a possible method for administra- tion could be by tying design review to building permits. Cain stated that some exterior changes (like exterior painting) do not require the issuance of permits. She also stated that with this method an appeals procedure should be created and the commission would have to assure a rapid turn around time in order not to delay projects. Cain stated that the tying of design review to building permits is the most common method used by other communities. Welt asked if there exists any 'areas in CB -2 that the Historic Preservation Commission also reviews. He was concerned about the overlap of review by dif- ferent commissions. He stated that if an overlap occurs, the design review commission should have the ultimate review of the project. Cain said there was now no historical district in the CB -2 zone, but the Historic Preservation Commission was considering proposing a district in the near north side, which could include CB -2 areas. Cain suggested a joint subcommittee made up of members of both commissions could review projects located in overlap areas. Eckholt agreed with this idea. Eckholt asked about sign permits. Cain stated that most sign reviews are handled administratively. Signs are reviewed for size and type, according to regulations in the Zoning Ordinance. The only exceptions are the signs that the DRC sees. 1743 _1 Design Review committee October 8, 1986 Page 2 ti Gross ' stated that local re concernedDoverosigns standards. Representative, undqu st staed that b sinesses view Iowa sCity as a hard city to get signs approved. He also said that they view Iowa City as having the highest administrative costs. Lundquist st t dth t manebusinesses are concerned over the cost of having a p igncreate a sign for their business only to have the City or Design Review Committee reject it. .Novick asked Cain to gather more information on the town of Ft. Collins, Colo - •t it has virtually done away with zoning in favor of design Novo. She stated tha or performance standards. Eckholt suggested that a slide show be presented to the City Council showing them He difference thatthat thecoordinated committee agrees onstandards expincludiarea and that e in the tthe design review should include all exterior changes, including painting. He wouldturn-around time dhave too behis to fast. Hecstate atth to the review process review 'should be required before issuance of building permits, with the exception of exterithe or painting cwhich would ommission meet every d a �week eand thatnt they possibly Eckholtsplgit into twsted o panelscon sisting of 5 members. The DRC agreedon this and dls (oneo sti to tedandat onleach panel two of the members be design p scape architect) not having to reside in Iowa City, two of the members be Iowa City residents, and the last member be a DTA Board member. Gross stated that he is concerned with the political and professional constraints that the architects would The Committee did not feel be under. ho were architects and that this had been a problem with past DRC members w landscape architects and that other communities used design professionals on such bodies. such bo stated that it is important that the material that the review commis - le sion needs in order to makeir stated decisionsshould oabsenceuoferanyomaterialsll pwould I approaching that if a ro- probably mean delays which could prove costly oneueane1 coulderefer the problem i ject was held up because of a small problem, to the roval set o ithat some projectstthe could panel takencould carealso ofvadministrativelyeif for app the parameters were met. Eckholt said that the new commission should be seen as a whole entity, with the occasionallyi iins order ttof ensure that the stwo subcommitteesareoacting lim the nthe e same manner. n of a good Gross ideatedHehstateddid as a that any extra hlayer of oadministration would arate ibeion w met with opposition and asked if the review could be performed by an existing body. 1763 Design Review Committee October 8, 1986 Page 3 Eckholt stated that part of the problem is a public relations one. He sug- gested that further discussion of the design review process be put on the next meeting's agenda. ADJOURNMENT The meeting was adjourned at 5:15 by Eckholt. Minutes submitted by Tracy Einspanjer. o31 MINUTES DESIGN REVIEW COMMITTEE THURSDAY, OCTOBER 16, 1986 - 4:00 P.M. IOWA CITY PUBLIC LIBRARY - ROOM B SD ;pct to Appr0Ya1 MEMBERS PRESENT: Alexander, Eckholt, Nagle, Novick, Seiberling, Sinek, Welt MEMBERS ABSENT: STAFF PRESENT Amert, Haupert, Summerwill Brachtel, Cain, Mullen OTHERS PRESENT: John Bartenhagen; John Gross, Technigraphics; Laura Heller; Kevin Lapham; Bill Nowysz, Architect; Ton Walsh, Herbert Hoover Library Association RECOMMENDATIONS TO CITY COUNCIL The Committee recommends that the City Council approve the installation of the Herbert Hoover Highway historical marker at the west end of the land- scaped island at Clinton Street and Iowa Avenue and that the area's plantings be reviewed for low maintenance and possible changes to provide a better setting for the sign. The Committee recommends that the City Council approve the sign proposal for Technigraphics, contingent on the sign's meeting the City's sign regulations. The Committee recommends that the City Council approve a revised facade plan for the west wall of the Paul -Helen Building. CALL TO ORDER AND APPROVAL OF THE MINUTES 1 Eckholt called the meeting to order at 4:05 p.m. Sinek moved to approve the minutes of the September 18 meeting. Novick seconded. The motion passed unanimously. DISCUSSION OF THE PLACEMENT OF HISTORICAL HIGHWAY MARKER Tom Walsh of the Herbert Hoover Library Association described the effort being undertaken to mark the Herbert Hoover Highway which was originally designated in 1923 as a tribute to Hoover's famine relief efforts in Europe and the Soviet Union between 1914 and 1923. The 42 -mile highway goes from Lowden to Iowa City via West Branch. Thirty-two signs are planned along the route. The sign planned for the Iowa City terminus of the route would be made of cast aluminum and placed in the median on Iowa Avenue at the intersection with Clinton Street. It would be a single sign (not double -sided) installed at eye level and would face west toward Old Capitol. Eckholt asked if anyone had considered putting a map of the route on the sign since, for many people, this sign would be the only part of the route they ever saw. Walsh replied that he thought such a map would be too complicated to include on a signSeiberling suggested that the existing plantings be reviewed for low maintenance and possible changes to enhance the sign installation. 1743 DESIGN REVIEW COMMITTEE OCTOBER 16, 1986 PAGE 2 -t Alexander asked why the sign was proposed to be placed in the middle of the street. Walsh replied that other possibilities had been considered, but the island seemed like the best choice. He said the street/island configuration did allow pedestrian delay. Sinek concurred. Seiberling suggested a curb change in the island to allow a place to stand to read the sign. Welt moved to accept the sign installation as proposed. Nagle seconded. Seiberling offered a friendly amendment that the island plantings be reviewed for low maintenance and possible changes to provide a better setting for the sign. Welt and Nagle accepted the amendment. The motion passed as amended, 6-0-1, with Alexander abstaining. DISCUSSION OF THE CITY PLAZA LIGHT FIXTURE REPLACEMENT Brachtel gave a history of this item and noted one correction to his memo of April 16, 1981, about light fixture replacement. On page two, the last sentence of the first paragraph should read, "There will not be seen..." Brachtel said 512,000 was spent maintaining the mall fights (energy, vandalism, etc.) during FY85. The City seeks to install sturdier units, which would require less maintenance and which would also not disturb the current brick work. The proposed units would not suffer as much from exposure to the elements, would be more vandal resistant because they do not have crossbars, and would conserve energy. The Council has approved the installation subject to the review of the Design Review Committee. The 150 -watt demonstration unit has been in place for two weeks. Brachtel said that replacing all units with that wattage would result in slightly more light to the walking mall than the area currently receives. Replac- ing the current units with 100 -watt sodium vapor lights would result in slightly less light than is provided by the current mercury lamps. Brachtel commented that public requests are always overwhelmingly in favor of better lighting. Novick wondered if there had been requests for more light in the walking mall. Brachtel said he was referring to requests in general and did not know if any of them specifically referred to the walking mall. A cost for the fixtures and the lumen output of various proposed configu- rations were listed in a table that Brachtel distributed to the Committee (attached). Lumen output is measured at the factory and is independent of the fixture. Brachtel had no figures to compare actual light generated in the new fixtures on the new poles (which would be two feet higher) to the actual light generated by the existing lamps as they are currently in- stalled. Brachtel noted that lumen output from mercury lights decays more rapidly over time than does lumen output from sodium lamps. At the demon- stration, some Committee members had noticed that the shadows were more stark under the sodium light. Brachtel said that may be the case even when they are all installed, but there is a possibility that the effect will be diminished after the lumen output begins to decay. 1743 DESIGN REVIEW COFMITTEE OCTOBER 16, 1986 PAGE 3 Brachtel said the proposed steel poles have at least a 20 year life expec- tancy and would require painting every four to five years. The current recommendation is not to use wood cladding on the new poles because of the maintenance problems with the wood cladding on the existing poles. Welt moved to accept the proposal for installing new lights on the walking mall with 150 watt lamps. Sinek seconded. Alexander asked if the City had to go with all 150 watt or 100 watt lamps. Brachtel said that there were no bulbs available with an in-between watt- age. He said that they could alternate half 100 watt bulbs and half 150 watt bulbs in the fixtures along the mall. Total lumen output in this system would be higher than the existing system, and the volume discount prices on the lamps and ballasts should still be in effect. Seiberling noted a greater light level can encourage a higher level of activity, whereas a lower light level discourages it, as long as the lower level is adequate for safety. Brachtel said that Law Enforcement Associa- tion research shows that higher levels of light are associated with de- creased rates of crime and assault. Alexander noted that the color of the light sodium lamps is very different and wondered if modate mercury lamps at a future date if the lighting. Brachtel said yes, he thought so, ballasts and lamps. Alexander asked how close wearing out. Brachtel said that some have had rewelded; many show signs of wear. given off by mercury and the new posts could accon- City changed its mind on but it would require new the existing poles were to sections removed and been The motion passed 6-1-0 with Novick opposed because she would like to see a mixture of 100 and 150 watt lamps. Welt moved to review the level and quality of light of total installation after six months' operation to assess the impact. Seiberling seconded. The motion passed unanimously. REVIEW OF TECHNIGRAPHICS SIGN PROPOSAL John Gross presented the plan for a new Technigraphics sign. The panel will be the same height as the current Josephson's sign. The background will be brown, the copy and border will be gold, and the logo "Techni- graphics" will be outlined in blue. Alexander moved to accept the new sign, contingent on its meeting the City's sign regulations. Welt sec- onded. The motion passed unanimously. DISCUSSION OF THE REVISED PAUL -HELEN BUILDING FACADE DESIGN Nowysz, architect for the redeveloper, presented the proposed changes to the Committee. The architect at the regional office of the National Park Service in Denver has decided that new brick is not appropriate for the west facade; stucco must be used. Bricks will still be allowed on the new /7G 3 r DESIGN REVIEW COMMITTEE OCTOBER 16, 1986 PAGE 4 addition. First floor windows will be allowed on the west side, but must match the windows on the upper floors. Expansion joints in the stucco were shown in the drawing. Nowysz said the stucco must be painted and there were several options for color. He said he would come back to the Committee with a proposed color scheme. He also noted that the Old Armory arch was allowed but would be placed slightly in front of the west wall and treated as an "historic artifact" marking the new entrance. Alexander moved to recommend to Council that the proposed changes be approved for the Paul -Helen Building. Novick seconded. The motion passed unanimously. PRELIMINARY DISCUSSION OF ILLUMINATED AWNINGS Cain asked for guidance on what parameters or elements the Committee would like to have considered as criteria or performance standards for regulat- ing illuminated awnings. She said she had been unable to obtain much information from other communities on this. Seiberling said that an awning was a major architectural change and that proportion and harmony in relation to the buildings on either side should be considered. Welt said that the overall size of the awning relative to the size of the building was important. The Committee scheduled the next meeting for Wednesday, November 12, at 4:00 p.m. Eckholt adjourned the meeting at 5:38 p.m. Minutes submitted by Christine Mullen. MINUTES FORMAL MEETING PLANNING & ZONING COMMISSION THURSDAY, OCTOBER 16, 1986 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Cooper, Jordan, Horowitz, Perry, Scott, Wallace MEMBERS ABSENT: Dierks STAFF PRESENT: Beagle, Boyle, Manning RECOMMENDATION TO CITY COUNCIL: 1. Recommended denial of a request by Bruce Glasgow for a conditional use permit in the County to establish a sand and gravel operation north of I-80 on the Iowa River, west of Dubuque Street, finding it to be incon- sistent with the Area 2 policy of the Fringe Area Policy Agreement. REOUEST TO THE CITY MANAGER FOR STAFF ASSISTANCE: None. CALL TO ORDER: Chairperson Scott called the meeting to order at 7:35 p.m. PUBLIC DISCUSSION: None. CONSIDERATION OF THE OCTOBER 2, 1986 MINUTES: Perry requested that the last paragraph on page 8 be struck from the minutes. Jordan moved to approve the minutes of October 2, 1986, as amended. Perry seconded the motion. The motion carried unanimously, 6-0. ZONING ITEMS: 1. Z-8607. Public discussion of an application submitted by the Iowa State BanVT Trust Company to rezone a subdivision known as Streb South Indus- trial Park from I-1 to CI -1. Beagle explained that the owner of Lot 19, Iowa State Bank and Trust Co., is requesting that the 21 -lot subdivision be rezoned from I-1 to CI -1. The subdivision is almost completely developed. Staff outlined three principal issues involved: 1. Compliance with the Comprehensive Plan. The area between the Iowa River and Highway 218, including the site, was designated by the 1978 Comprehensive Plan for Manufacturing land use. The Camp Plan recognized the need to maintain existing indus- ai Planning & Zoning Commission October 16, 1986 Page 2 trial centers and provide for additional areas suitable for indus- trial development which included land in proximity to the airport. The 1983 Camp Plan Update confirmed this use and continued to recog- nize this area for Industrial land uses. Beagle remarked that the Commission must ask themselves if the rezoning request is contrary to the Comp Plan. Staff had found the request inconsistent with the Comprehensive Plan and to the established character of this area. 2. Suitability of Site as Presently Zoned. As stated, the site is essentially completely developed, and the majority of uses are consistent with the I-1 zone. There are, how- ever, some uses which are non -conforming. There are similarities between the I-1 and the CI -1 zones such as Building contractor fa- cilities, and wholesale trade and warehouse establishments which are permitted in both zones. Staff found the present zoning of the subdivision to be most suitable based upon the majority of light industry uses which occupy it in compliance with the I-1 zone. 3. Land Use Relationship. Beagle stated that there is a negligible impact on surrounding prop- erties. This is significant for two reason; 1) the site is essen- tially a remnant tract surrounded by railroad right-of-way and the Iowa River, and 2) the property has only one means of access, Commer- cial Drive, with properties oriented inward, limiting the impacts on adjacent properties. In summary, Beagle stated that staff recommends the rezoning be denied since it is contrary to the Comprehensive Plan designation for this area and the majority of uses in that subdivision which conform with the I-1 zone. As requested by the Commission, Beagle distributed a memorandum dated October 16, 986, regarding the impact of t he Airport Overlay Zone on STreb South Industrial Park. Beagle spoke with Dick Frantz of Housing and Inspection Services and asked for an evaluation of how the Clear Overlay Zone would impact uses allowed in the CI -1 zone. In the memo, Beagle identified the uses allowed in the CI -1 Zone which would not be permitted based upon their occupancy rate. Scott requested that legal verify with Frantz those uses not permitted, adding that he disagreed with disallowing auto and truck oriented uses, wholesale trade and warehouse establishments, and possibly hardware and building supply stores and lumber yards. His concern lay in the fact that some of these uses are already established. Perry interjected that the list likely came from a national study of things that shouldn't be close to an airport. Scott contended that the list of the study referred to by Perry was noted on the last page of the memo. /740 Planning & Zoning Commission October 16, 1986 Page 3 M Scott requested that Legal review Frantz comments and provide the Commis- sion with a determination at the next meeting. Beagle mentioned that Frantz submitted the list in answer to an inquiry from Beagle and had only a few hours to comment. Beagle assured the Commission that the memorandum will be more carefully reviewed prior to the next meeting. Horowitz questioned staff on parking requirements if the subdivision was rezoned to CI -1. Beagle explained that the parking requirements would not change since it is determined by use. Horowitz also noted that the CI -1 zone refers to the need of buffers. She asked how adjoining areas would be affected. Beagle responded that the subdivision is considered an existing use and the buffer requirement could not be retroactive. If the use would change, then screening would be required. Public Discussion: John Rhoades, with Ambrose -Watts & Associates, represented Iowa State Bank and Trust Company, and also spoke on behalf of the other owners within the subdivision. Regarding the background of the subdivision, Rhoades remarked that the area was developed prior to the 1983 Comprehen- sive Plan Update under M-1 zoning. The intent was not for industrial uses but rather for the present uses which are commercial. Two of the lots are currently for sale, but the owners have found they are unable to sell because of the narrow and restrictive zoning. The change to the CI -1 zone would alleviate this problem. Rhoades pointed out that all the uses would be conforming under the CI -1 zone, where as currently some uses are non -conforming under the I-1 zone. Rhoades felt the CI -1 zone would better the interest of the property owners. In response to the staff report regarding "Suitability of Site as Presently Zoned," Rhoades as- serted that his client, Iowa State Bank and Trust, would have a buyer for Lot 19 if the zoning was changed to CI -1. He asked to what purpose is the Camp Plan served if it is not meeting the needs of the property owners. In response to the memorandum Beagle distributed, Rhoades noted that nearly all the uses would be prohibited. Just because the subdivi- sion would be zoned CI -1, the Commission would not see restaurants or clubs since it is not a profitable place for them. Relative to a possi- ble affect on the Baculis Trailer Park, under the current zone, any owner could put in a chemical plant or a railroad switching yard. In summary, Rhoades urged the Commission to approve the rezoning from I-1 to CI -1. Al Streb, 703 Benton Court, Iowa City, said that he currently owns six lots in the subdivision and in 1975 developed the 21 lot subdivision. He explained that he went through all the administrative channels to develop the property. Originally he bought the site from a rendering factory with the intention of creating small commercial lots, feeling there to be a lack of that in Iowa City. He felt the site was about the only place for his idea. As one-half acre lots, Streb stressed that the area is not conducive to industrial uses. He had named the streets within the subdi- vision "Commercial Drive" and "Commercial Street." Regarding the air- port, Streb emphasized that there was and is no interaction with the airport. The problem he is facing is that in the future, he will need to sell his property and feels that his investment has been damaged by the downzoning to I-1. 174 f4 Planning & Zoning Commission October 16, 1986 Page 4 -1 Regarding the airport, Wallace asked if it was an issue raised in 1975. Streb responded that it was never an issue. If the number of lots were combined, Wallace asked if it would be possible to establish a business permitted in the I-1 zone. Streb remarked that he was unsure. Scott stated, as noted at the informal meeting, the Commission will defer action on this application until the formal meeting on November 6, 1986, although there will be another informal work session on November 3. Rhoades asked what kind of vote was required. Scott responded approval of a rezoning request requires four positive votes of the Commission. Horowitz moved to defer action on Z-8607, an application submitted by the Iowa State Bank and Trust Company to rezone a subdivision known as Streb South Industrial Park from I-1 to CI -1, until the November 6, 1986, formal meeting. Wallace seconded the motion. The nation carried unani- mously, 6-0. DEVELOPMENT ITEMS: 1. Consider setting a public hearing to amend the land use designation of the 1983 Comprehensive Plan Update for property known as Streb South Industrial Park from Industrial to Intensive Commercial. Referring to discussion at the informal meeting, Beagle explained that if the Commission intends to vote favorably on rezoning item Z-8607, the Comprehensive Plan would require revision. Beagle explained that the Commission would handle this action prior to the rezoning request. Perry moved to set the public hearing date to amend the land use designa- tion of the 1983 Comprehensive Plan Update for Streb South Industrial Park from Industrial to Intensive Commercial for November 6, 1986. Jordan seconded the nation. The motion carried unanimously, 6-0. OTHER BUSINESS: 1. Consider a request by Bruce Glasgow for a County conditional use permit to establish a sand and gravel operation north of I-80 on the Iowa River, west of Dubuque Street. Beagle explained that the applicant is requesting a conditional use permit to establish a sand and gravel operation within the 2 -mile extra- territorial limits of Iowa City. Two issues become relevant: 1. Large scale commercial development is discouraged within Area 2 of the Fringe Area Policy Agreement, and 2. Possible problem with slow moving heavy truck traffic on Dubuque Street. Horowitz expressed concern with the slow moving heavy truck traffic in that area where there is not adequate site distance. She noted that the speed limit is only 35 mph. 74 it Planning 8 Zoning Commission October 16, 1986 Page 5 Both Horowitz and Jordan noted that there was no notification signs posted. Scott mentioned that he was unsure if it was required for a Conditional Use Permit. Beagle interjected that a Conditional Use Permit was equivalent to a Special Exception with the City. The Conditional Use gives the governing body more authority to make the use more appropriate. Perry questioned staff on why the application seemed to be rushed through. It was not included on the agenda with no staff report. Beagle explained that the application came to the City on Monday. To allow fair public notice, Perry felt the County must have had it in the works for some time. Beagle stated that he was unaware of the background on the application, although he felt the County Submitted it to the City at the earliest opportunity. Scott recommended that the Commission should review the application similar to other County issues. The Commission is bound by the Fringe Area Policy Agreement and therein lies the authority of the Commission. The application is either consistent or inconsistent with the Fringe Area Policy Agreement for Area 2. Perry agreed with Scott, but explained that he was only questioning why the Commission was not given sufficient time to evaluate the application. Scott explained that the application was filed with the County some time ago. Within the last two weeks, adjacent property owners were notified by the County Zoning Office. The problem the County has faced is the move to the new County Courthouse. County Zoning officials indicated that their staff reports were being inhibited by the move and may not be completed by the October 13 meeting of the County Zoning Board. At their meeting, the County Zoning Board did render a decision. If the Commis- sion wants the County Board of Supervisors to be aware of the Coinis- sion's view, there must be action on the application tonight. Horowitz moved to recommend denial of the requested County conditional use permit by Bruce Glasgow for a sand and gravel operation north of I-80 on the Iowa River west of Dubuque Street, based on its inconsistency with the Area 2 policy of the Fringe Area Policy Agreement between the City of Iowa City and the Johnson County Board of Supervisors. Cooper seconded the motion. In explaining her motion, Horowitz stated her concern with the potential high volume slow commercial truck traffic on Dubuque Street and with any entry/exits in the area south to the bridge. Cooper agreed, adding that large scale commercial development is specif- ically prohibited in Area 2. Jordan asked staff when this issue will go to City Council. Beagle responded that the Commission will take action on the application at their November 4, 1986, meeting. Jordan felt it must be specified that area residents be notified prior to that Council meeting. Scott agreed, adding that a number of residents in that area have previously been against development in that area. /74V Planning 8 Zoning Commission October 16, 1986 Page 6 Horowitz mentioned that the use is not inappropriate for Johnson County, but it is inappropriate for this location. Wallace added an additional reason to deny based on the fact that the area is located on an entryway into the City. Scott informed the Commission that he will abstain in voting on this issue since he is a corporate office with a company that shares common boundary (the Iowa River) with the applicant, and does not want the appearance of a conflict of interest. In voting, the Commission denied the granting of the conditional use permit, 5-0-1, with Scott abstaining. ADJOURNMENT: Wallace moved for adjournment at 8:45 p.m. Perry seconded the motion. The motion.carried unanimously, 6-0. Minutes submitted by Linda Manning. Approved by: Sally Dierks, Secretary MEMORANDUM J Iowa City Public Library Date: October 28, 1986 To: City Council From: Riley Grimes, President, Library Board of Trustees Re: Minutes of Library Board Meeting of October 20, 1986 J Attached you will find the minutes of the Library Board of Trustees meet- ing held Monday, October 20, 1986, at 12:00 noon. As you are aware, the Library Board has been exploring various means of i generating additional revenues to address the problems that the Library { , has been facing over the past four years. i The Board will continue to keep the Council apprised of ideas and sugges- tions that we are studying. Please contact any'Board member or the Library Director if you have any r questions or comments. bdw2/3 Attachment r is i i I � I I K MINUTES LIBRARY BOARD OF TRUSTEES SPECIAL MEETING MONDAY, OCTOBER 20, 1986 - 12:00 NOON ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Buchanan, Cavitt, Cox, Drum, Gelman, Grimes, Willis MEMBERS ABSENT: Lyman, Sumny I _ STAFF PRESENT: Craig, Eggers I GUESTS PRESENT: Harry Sargeant, Cedar Rapids President Grimes convened the meeting at 12:05 by introducing Harry Sargeant from Cedar Rapids. Sargeant spent the balance of the hour describing the i methods he used to coordinate the levy referendum for the Cedar Rapids public library in November of 1985. BACKGROUND. The City Council had denied the library funds for library mate- ria s or several years and the collection was in very poor shape. The opening of the new library in February, 1985, made this very apparent. It was at this point that Sargeant decided to do something about the "Cadillac" building with a "Model T" collection. FIRST STEPS. He wrote several articles and opinion columns for the CEDAR 1API9S77MTE and got others to do so. He researched the levy requirement and called on the Library Board and the Mayor to announce his plans and to seek their help. After the Hall Foundation, who had given $7 million to build the library, announced an additional gift of $100,000, Sargeant, with Library Board approval, decided on a four-year levy to raise $100,000 per year. In Cedar Rapids, this would cost the owner of a $50,000 home about $2.00 a year or $8.00 for the four-year period. PLANNING THE CAMPAIGN. Sargeant did all the planning and preliminary work from April througF-gu—gust 1985. The campaign surfaced in September and was public primarily during October. "People have notoriously short memories" so he wanted everything ready so he could spend the last 30 days flooding the community with information. PRE -OCTOBER ACTIVITIES. He got 20 people to carry petitions and had many more than the required 700 names (10% of the voters in the last city elec- tion) in just a few days. He made a list of all the negative comments and arguments people could possi- bly bring and developed quality answers. He visited all the key educational leaders in Cedar Rapids: the Superinten- dent of Schools, the director of the parochial schools, and the presidents of Coe and Kirkwood to line up their support. He elicited the support of many active local organizations, including the League of Women Voters, the Friends of the Library and the Downtown Associa- tion. -I Library Board of Trustees October 20, 1986 Page 2 He sought support from the heads of many local industries and businesses. PUBLIC CAMPAIGN. He organized a letters -to -the -editor campaign. He distrib- uted 30,000 brochures to members and employees of the supporting organiza- tions, agencies and businesses. He had speakers at the meetings of almost every Cedar Rapids organization with more than 15 members during the month of October. He ran paid advertisements in the local paper. QUESTIONS: Willis asked why the levy succeeded and the local option tax an the same ballot failed. Sargeant said the local option issue was presented in a confusing and complicated manner. People were unsure of what they were voting on. "Keep it simple," he stated. Cox asked if he received agreement from the City Council that they would not reduce allocations to the library to offset levy income. Sargeant said he tried to do that and also got some prominent businessmen (example: Bob Ray) to promise to monitor this with the Council and to speak out if it happens. Grimes asked about the role of the Library Board. Sargeant said they were cautious because of the four failed referendums before getting the Hall grant for the new library. Grimes announced he would set a special meeting to discuss Mr. Sargeant's remarks at Thursday's regular Board meeting on October 23. Meeting was adjourned at 1:00 p.m. / %G S IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES SPECIAL MEETING OCTOBER 20, 1986 - 4:30 PM CONFERENCE ROOM B PRESENT: Cavitt, Cox, Gelman, Grimes, Willis ABSENT: Buchanan, Drum, Lyman, Sunny STAFF: Eggers, Craig GUESTS: Minnette Doderer, Mary Neuhauser, Jean Lloyd -Jones From 4:40 PM to 5:30 PM Library Board members and the Library Director held a very informal discussion about state funding for public libraries with those area candidates for the Iowa Legislature that chose to attend. All had been invited. The candidates were given information about the status of state aid to libraries in other states and a rationale for creating a direct compensa- tion program to libraries who share their resources through interlibrary loan or through direct borrowing. It was noted that Iowa• is one of only 10 states that does not provide state aid to local public libraries. All candidates had some reservations about this form of state aid to libraries. fearing it would support inadequate libraries and encourage the establishment of new libraries. The pros and cons of establishing stan- dards for Iowa was discussed. Eggers, a member of the State Committee for Standards for Public Libraries, noted that voluntary standards were under- way and required standards might be possible in a few years. The candi- dates were told that the library community is at least one year away from asking for specific legislation and that many of their suggestions would be considered by the state library's long-range planning conmittee. Meeting adjourned 5:30 PM. l;es MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING OCTOBER 23, 1986 - 4:00 P.M. ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Buchanan (left 5:45), Cavitt, Cox, Gelman (arrived 4:15; left 5:45), Grimes, Sumny, Willis MEMBERS ABSENT: Drum, Lyman STAFF PRESENT: Eggers, Craig, Jehle, Spaziani MINUTES APPROVED President Grimes called the meeting to order at 4:05 P.M. There was no public discussion. The minutes for the regular meeting of September 25, 1986, were approved. Cavitt/Willis. The minutes of the October 20, 12:00 PM special meeting were approved. Willis/Buchanan. The minutes of the Octo- ber 20, 4:30 PM special meeting were approved. Cavitt/Cox. FINANCIAL REPORTS i The following financial reports were accepted as presented following discus- sion: first quarter operating budget, first quarter gifts and bequests fund, first quarter enterprise fund and first quarter receipts compared to first quarter FY86. Cox/Buchanan. Disbursements for September 1986 were approved, Buchanan/Willis. DIRECTOR'S REPORT 1. The pictures and nameplates for new Board members Tom Gelman and Tom Summy are now in place in the College Street Lobby. 2. Staff members Craig, Spaziani, Westgate and Eggers and Board President Grimes attended the •Iowa Library Association (ILA) annual conference in Des Moines, October 15-17. Ed Zastrow, as president of the Iowa Library Trustees Association, presided over an impressive series of programs for library trustees at the conference. Zastrow is now a candidate for president of ILA. Former Iowa City Public Library Board member Dick Pegnetter was a speaker at the conference. 3. The concept of a statewide library card was endorsed by the membership and executive board of ILA and by the State Library Commission. The State Library long range planning committee has been assigned the task of refining the concept and turning it into a legislative proposal by July 1, 1987. The proposal in its present form is very similar to Penn- sylvania's statewide card. 4. The search for a Technical Services Coordinator has been narrowed to two finalists, one internal and one external. Interviews will be held next week. 74pr MINUTES ICPL BOARD OF TRUSTEES OCTOBER 23, 1986 PAGE 2 :l Compact discs are going into circulation on Friday, October 24. We are explaining to the public that this format will probably replace the LP record in about five years, so the library must start now to begin the transition. 6. A handout has been prepared to cushion the blow to the public of having no computer services the week of October 29 -November 2. The new drives and second processor will be installed. Board member Summy requested that the Board reconsider the implications of giving lobby space to the proposed commercial information service that lists local resources such as restaurants, hotels, recreation and infor- mation services. Commercial firms pay for inclusion; non-profit organi- zations and local government services do not. Eggers reported that the agreement to accept the service had been signed but it will be dropped if unsatisfactory, just as other sources of information are added or dropped on the basis of their merit and usefulness. PRESIDENT'S REPORT 1. "Alternatives to Cutbacks", a forum on preserving city services, will be held at the library on Wednesday, October 29. It is sponsored by the American Federation of State, County and Municipal Employees. Board member Lois Cox is a panel member. 2. The annual meeting of the City Council and chairs of local boards and commissions will be held on October 30. Grimes said he plans to repeat the Board's rationale for cutting hours and to outline the Board's con- tinued search for additional funds for library staff. Board members supported this and also suggested he use statistics in the annual report and the ideas embodied in the Division Analysis section of the FY87 quarterly report and FY88 goals. 3. In the next two months the Board must appoint a subcommittee to work with the staff on the plans for the next planning cycle. They should make a preliminary report at the November meeting. Formal planning sessions are scheduled to begin in January or February of 1987. Grimes will be making the appointment soon. Willis described how her feelings about the value of the planning process have changed from extreme skepticism when she joined the Board just as the present plan was adopted to one of great enthusiasm about the value of the plan now that she has seen its value to the operation of the Library. REVIEW OF THE OCTOBER 20 MEETING ON CEDAR RAPIDS LEVY REFERENDUM Grimes asked for general comments and followup ideas to the October 20 meet- ing with Cedar Rapids levy referendum coordinator Harry Sargeant. After Summy asked why it was held, a lengthy discussion pursued on how the Board was trying to look at all possible alternatives and possibilities for addi- tional funding. All members present felt continued communication with the City Council was essential, although there was disagreement on when and how this communication should take place and has taken place in the past. i76s MINUTES ICPL BOARD OF TRUSTEES OCTOBER 23, 1986 PAGE 3 Cavitt reported that a member of the City Council has asked that the Library Board include more details of their discussions in Board minutes. Sunmy reported that some Council members read minutes carefully, some do not. Willis said Parks and Recreation Commission feel their minutes are for the same purpose as the Library Board has traditionally viewed them: to record major decisions and topics of discussion. There was extended discussion on the pros and cons of long minutes. Board approval before the minutes were issued was discussed and finally rejected. Board members agreed to leave the process as it is and to use memos or other means to alert Council to topics and projects they might be interested in. It was decided that a general meeting on the levy referendum idea and other taxing and funding ideas would be held on Thursday, November 13, from 4:00 to 5:00 P.M. and that a cover note would be attached to the October 20 minutes calling the Council's attention to the content of that meeting. Board members expressed hope that, as Council also considers alternative funding ideas, the Library's investigations may be useful to them. REQUEST FOR $100 TO REIMBURSE PRAIRIE PUPPET GUILD It was moved by Buchanan and seconded by Willis that the Board approve $100 from the Gifts and Bequests fund to help with the expenses of the October 3-5 workshop sponsored by Prairie Guild Puppetry. Approved. REVIEW OF FY87 FIRST QUARTER REPORT Staff report on FY87 goals, performance measures and statistics was reviewed. Miscellaneous questions were answered and the report was accepted. FY88 BUDGET REQUEST Eggers reviewed the City's estimates and projections for receipts into the General Fund for FY88 since this report was not in the budget mailed to Board members. Grimes described how the City computed the personnel costs: current costs for permanent members plus planned merit increases minus 2% for average turnover. No cost -of -living is included until negotiations are completed. Eggers said she has reminded the Finance Department that when the City budg- ets this way the County does not have to pay 10% of these increases because it is not added into the Library's budget until after the County's 10% share has been computed. Grimes said it was primarily a maintenance budget except for the requests for additional staff ($43,500 plus benefits and FY88 cost -of -living, if any.) It was noted that the materials budget has received only inflationary increases since 1981 so that funds for additional needs caused by the large increase in use of the library have all come from gift dollars. Sumny asked if approval was needed today. Eggers said the budget was due at the City yesterday (October 22) but would be turned in tomorrow (October 24). Cavitt asked if it could be amended by the Board next month. The answer was yes. Through November it should be relatively easy to submit changes. Willis moved that the budget be approved as presented. Seconded by Cox. All present voted yes except Sumny who abstained on the basis that he was not yet familiar with the proposed budget. Gelman and Buchanan left before the vote was taken. Meeting was adjourned at 6:10 PM i74s `l � W) MINUTES IOWA CITY RIVERFRONT COMMISSION WEDNESDAY, OCTOBER 1, 1986 - 7:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Dalyy, Gerleman, Helmer, Leo, Lovell, Wachal, Watson, Wielert MEMBERS ABSENT: McGuire, Stroh, Wallace STAFF PRESENT: Rockwell, McClean RECOMMENDATION TO COUNCIL: None. REQUEST FOR STAFF TIME: The Riverfront Commission requests staff time for coordinating the data collection, writing, editing, design, printing and distribution of an erosion control brochure. Staff will receive assistance from a committee of River - front Commission members (Daly, Helmer, Wachal) and will build on the work already accomplished by University students working with the Riverfront Commission during the Spring 1986 semester. REVIEW AND APPROVAL OF SEPTEMBER 3 1986, MINUTES: Lovell moved to approve the minutes of September 3, 1986. Leo seconded and the motion carried unanimously. DISCUSSION OF RIVERBANK STABILIZATION PROJECTS: Rockwell reported that Mike Ellis, recent graduate of the University of Iowa Geography Department, had offered to put together the brochure of local facts on riprapping and planting costs, the permit application process, etc, and present it at the October Riverfront Commission meeting. However, Rockwell had not heard from and had not been successful in getting in touch with Ellis for more than a month. Rockwell asked that the Commission request staff time to put together the brochure. MOTION: Leo made a motion for the Commission 1) to establish a committee to aid Rockwell in completing the brochure, p) to request Rockwell to renew her attempts to contact Mike Ellis to see if he had accumulated any useful data, and 3) to request staff time to coordinate the data collection, writing, editing, design, printing and distribution of an erosion control brochure. Lovell seconded the motion, which passed unanimous. Helmer appointed Wachal and Daly to serve on the Erosion Control Brochure Committee. Helmer will assist by contacting the U.S. Corps of Engineers about streamlining the bank stabilization permit application process at the local level. 1744 -I Riverfront Commission October 1, 1986 Page 2 REPORT ON RIVERFRONT COMMISSION'S 1987 CDBG APPLICATIONS: Wi Helmer reported that the three Riverfront Comnission-recommended applications had been presented at the September 29, 1986, public hearing held by the Committee on Community Needs. Helmer had presented the Terrell Mill Park Riverbank Stabilization application. Peg McElroy, Mayor's Youth Director, had spoken for the Ralston Creek Bank Stabilization project. Cindy Coffin, Special Populations Coordinator, Parks and Recreation Department, requested funding for a Terrell Mill Park handicapped trail. Rockwell stated that several Commission members had been active in preparing and soliciting support of the applications. Watson had successfully requested at the September 10, 1986, Parks and Recreation Commission meeting that the Parks and Recreation Department become co -applicants for the three proposed projects. Riverfront Commission member, Stroh, put together the Terrell Mill Park riverbank riprap proposal. The Ralston Creek application was compiled by Mayor's Youth Director, Peg McElroy, and Environmental Coor- dinator, Leanne Weih, with the encouragement and assistance of Riverfront Commission members Leo, Lovell and McGuire, and through meetings with the Parks and Recreation Department and Public Works Department officials as well as Project GREEN members. Parks and Recreation Department personnel, Cindy Coffin and Bob Howell, with assistance from Rockwell were primarily responsi- ble for preparing the handicapped trail application. REVIEW OF RIVERSIDE DRIVE SIDEWALK SITUATION: Helmer requested Commission review of possible actions to take concerning the lack of a sidewalk on the west side of the river and east side of Riverside Drive between Iowa Avenue and Burlington Street. Daly said the Iowa Depart- ment of Transportation is primarily concerned about who would be responsible for maintenance of the sidewalk once constructed. He added that IDOT is not in the business of constructing sidewalks. Helmer suggested that either the University or the City could be asked to construct and maintain the sidewalk when it is determined who actually owns the land. When a construction deci- sion is made and the maintenance agreement is completed, a permit application must be submitted to the Iowa Department of Transportation because the side- walk would be constructed within the IDOT right-of-way. Gerleman added a concern that the proposed sidewalk would be located in a very limited, narrow, area on a steep incline. Leo thought that using wood chips would resolve the problem. Rockwell reminded the Commission that in previous discussions on this matter, IDOT, University and City officials were hesitant to construct a sidewalk or even put in a woodchip pathway. They cautioned that encouraging walking by putting in a pathway would increase liability risks. Helmer proposed continuing discussions with IDOT, the City and University officials to secure a sidewalk in the area. There was general agreement among Commission members for Helmer to proceed with such discussions. '7ge Riverfront Commission October 1, 1986 Page 3 &I DISCUSSION OF PLANNED ACTIVITIES FOR 1987: Iowa River Month: Daly suggested that publications and advertisements concerning safe boating be distributed before the first week in June, Safe Boating Week. Helmer wanted tasked he phot n the Commission contest continued as part rofuthe planing River The Conm�isLeo sion designated February 1987 Riverfront Commission meeting as the Iowa River Month, June 1987, planning session. Riverbank Stabilization: I iHelmer requested that the first priority project be the publishing of the erosion control brochure. Rockwell stated that the Commission had previously recommended that the publication of the brochure coincide with the erosion control seminar. She estimated it would take approximately two months to get the brochure ready to print. The Commission agreed that brochure activities should include streamlining the permit process through joint application procedures at the local level. Helmer asked that the Council be invited to the seminar when a date has been decided. Lovell thought that the brochure should be mailed to all people on the riverfront mailing list, and further stated that she would be willing to manage such a mailing. Wachal suggested and had Commission approval for mailing the brochure in early December 1986, and scheduling the erosion control seminar for January 1987. The planning session for the Erosion Control Seminar will be the major business item on the December 1986 River - front Commission agenda. tK_Update: Daly thought the Commission should find a way to encourage recreational use of the Iowa River. A Riverfront Commission map update was recommended. Daly suggested telling people where good fishing spots are located in addition to pointing out other recreational opportunities. Leo noted that when the boat house is constructed and the Coralville Connection trail completed, the pamphlet will be out of date. Gerleman stated that details are missing from the 1981 riverfront map. Helmer requested delaying putting out a new one and Rockwell noted that there are 300-400 old riverfront maps still in stock. (Commission members requested that the 1981 version be mailed to them.) MOTION: Watson moved that the revision and printing of the riverfront map be postponed until next year when several major projects are completed. Wielert seconded the motion and it passed unanimously. Leo pointed out that people walking near the river were very excited about seeing the sculling team practicing. She wondered about the status of the boathouse. Rockwell understood the issue was still under discussion. (Note: The Iowa City Rowing Club withdrew its application fora boathouse in Crandic Park on August 8, 1986.) /?44 Riverfront Commission October 1, 1986 Page 4 Videotape Leo stated that a videotape that accentuates the benefits of the Iowa River is needed. Daly said that the library could assist the production and that it could be shown on the local. cable channel. Perhaps a University student could be found to videotape a wide range of river activities. Leo would like to see this film show both the problems and the recreational opportunities. Lovell recommended showing it on the large screen in the library. This video presentation could be coordinated with June River Month plans and be consid- ered a continuation of educational activities sponsored by the Riverfront Commission. j i Fishing Contest Fund Raiser: Daly suggested a fishing contest as a fund raiser. Discussion ensued on the potential for sponsoring a fishing derby or carp festival with the possibil- ity of having a co-sponsor such as a sporting goods store. In conjunction with fund raising, T-shirts and mugs could be designed and sold. 'Wielert recommended the fishers have sponsors who would contribute so much per pound of fish caught. This activity could also be scheduled as part of the June River Month activities. i Riverfront Cleanup: Cleanup projects, Helmer noted, must be carried out when the students are still in town, that is, prior to Iowa River Month in June. He had talked with the Jaycees concerning the cleanup. Gerleman hoped that this project would not be restricted to a river cleanup, but could be extended to a city- wide cleanup. He also suggested that planning start right away. He had called the service fraternity at the University, but there seemed to be confusion concerning the contact person for planning the cleanup. Helmer suggested calling Mary Ziebarth at the University Student Union. Erosion Control Plan: Daly requested that a county erosion control plan, including Iowa City, be devised. Leo suggested prioritizing the areas needing erosion control, and then writing letters to the targeted property owners encouraging erosion control projects. Also, permission could be gained from the property owners for students to help them with erosion control projects. Daly thought this could provide a good start. He urged planting trees and shrubs to hold back the bank. The City could buy large amounts of low cost seedlings from the StateYouth�candonly work onyPublic Youthplant and hhe alsotquestioned thetlegalityrof areasnwhereoer sCommission o nc control working nnbe demonstratedon p ndyperhapseconvinceyprrivate parties to undertake erosion control activities. The seminar has been planned with a similar goal in mind. Lovell expressed concern that the Commission might be getting involved in too many projects, but Daly asserted that the Commission was the only representative for Johnson County concerning this issue. Riverfront Commission October 1, 1986 Page 5 Meeting Speakers: Helmer asked if the Commission would like to have informational presentations scheduled for some of the meetings. Wachal recommended the University Hy- draulics lab as an appropriate source for speakers. Leo would like to invite the person who designed stream vanes which alleviate erosion. Wielert mentioned the Geological Survey. A goal oriented approach, stated Gerleman, must be adopted by the Commission. The Commission should gather reliable data in order to make recommendations to others and use small scale demonstration models to convey this informa- tion. Speakers should be selected for their input to this process and ability to convey practical, low cost solutions. Gerleman further suggested that the primary focus for the next few months should be bank stabilization and there- fore speakers should be selected accordingly. There appeared to be a consen- sus for Gerleman's approach. MOTION: Daly made a motion for the City Forester to tell the Commission what pings are acceptable .and available for riverfront erosion control, and which public sites are most suitable for such plantings. Watson seconded the motion. Rockwell was asked to contact the Forester should the motion pass. Leo suggested a friendly amendment to seek botanical information from other sources as well. This amendment was incorporated into the motion, which Passed unanimousl . DISCUSSION OF TRIBUTARIES ISSUE: Watson questioned the "tributaries" memos dated September 4, 1986. The Commission had agreed not to take more staff time, felt that including tributaries would not cause conflicts with the Parks and Recreation Commis- sion and create undue expansion of advisory authority. Watson felt the Schmeiser memo flatly contradicted the Riverfront Conmission's position. MOTION: Wachal moved that a committee be appointed to present the Commis- M� T point of view in response to Schmeiser's memo. Wielert seconded the motion which passed unanimously. Helmer appointed Gerleman, Wachal and Aa -on to carry ou i s as . CONSIDERATION OF COMMISSION FUND RAISING: Daly presented a $25 cash contribution from G.S. Marine to help fund the Riverfront Commission photo contest promotional activities. Rockwell stated that a ;25 check had been received from F -Stop Photo and Supply for the same purpose, and that Project GREEN had once again offered to provide $100 in prize money for the photo contest. After some discussion of the potential for an annual fund raiser, the Commis- sion decided to raise funds on an as needed, earmarked basis. If this ap- proach does not work out, it could be changed in the future. 1706 -I Riverfront Commission October 1, 1986 Page 6 I OTHER BUSINESS: Wachal asked Rockwell to see if a representative from the Planning and Zoning Commission with the time and interest to attend Riverfront Commission meet - front ings could be appointed to the RiverCommission. Rockwell agreed to check on this possibility. Motion carried by MI •� r '; , :" is `r Mayor's Youth Employment Program Minutes Board of Directors Meeting October 15, 1986 i Board Members Present: Janet Miller, Bill Casey, Joan Jehle, Jan Liggett, Renato de Leon, Marsha La Follette, Doug Allaire Staff Present: Peg McElroy, Teresa Ulin I. Call to Order: Joan Jehle called the meeting to order at 4:08 p.m. Introductions & Welcome: Janet Miller, new board member, was introduced. Janet lives in Solon and is a teacher's aide at the Linn County Youth Shelter in Cedar Rapids. III. Approval of Minutes: Doug Allaire pointed out a word usage error in the September 17 minutes. The error will be corrected. Doug Allaire/ Jan Liggett moved to accept the minutes as amended. MSC. IV. Financial Report - August, 1986: The financial report for August is not yet completed on Supercalc due to the need to set up a Jess time consuming format. An amended version of the financial report will be sent to all board members when the Supercalc format is completed. Approval of the August financial report deferred until the September meeting. New Business FY 1988 Budget Hearing Peg reported that the FY 1988 budget was submitted to Marge Penney or October 5. A budget hearing will be scheduled soon at which representatives from the City of Iowa City, Johnson County Board of Supervisors, City of Coralville, and the Planning and Allocations Committee will review the budget. Peg would like a board member to attend the hearing with her. Caples of the financial section of the 1988 budget were reviewed by the board. Peg pointed out that this budget would be revised if Mayor's Youth was asked to again operate the Summer Jobs Training Partnership Program. Bill asked how administrative costs are i determined. Peg replied that she assigns 11-13% of funds for administrative costs. Joan asked for an explanation of the mileage and parking item. Peg answered that this includes staff parking and reimbursement for her expenses when visiting worksites. Renato de Leon/Bill Casey moved to the FY 1988 budget. MSC 1747 H7 VI R CDBO Reauests C,...rhr»3s+{S�rn. •. *rr:: C: r Peg reported that two requests for CammunitY.,Developmtnt,Block Grant ' funds were submitted to the Committee on Caesilnity Needs'"with the City of Iowa City Parks and Recreation Division as•cc-prisen4er. Both requests are for projects to be completed next summer. Phase IIA of the Napolean Park project consists of the construction of a handicapped accessible parking lot and trail. This would make the restroom facility built this summer completely handicapped accessible. Phase I18 Is the construction of two parking lots at Napolean Park. With the current parking situation there it will be difficult for Parks and Recreation to increase the use of the park. This phase is contingent upon completion of a survey to determine the percentage of low/moderate income park users. The second project is a labor intensive improvement of Ralston Creek between College and Washington Streets. It would Include replanting and stabilizing the banks. There is continuing community discussion about improvement of Ralston Creek. Peg has received many calls from concerned citizens regarding this. MYEP will be notified in October of the decision concerning these requests. Peg informed CCN that Mayor's Youth would be interested in other projects as well. New Business Case Report Peg reported the results of working with a young person an the Transition Program. Board Elections Marsha La Follette presented the slate of candidates that she and Bill Casey have completed. They propose that Doug Allaire be elected President, Bob Miller Vice President, and Jan Liggett Secretary/ Treasurer. Renato de Leon/Janet Miller moved to accept the slate of officers as proposed. MSC Iowa Youth Corps — Final Report The final report for the summer Iowa Youth Corps was submitted on October 9 to the Department of Economic Development. This report will be referred to by the State of Iowa when making decisions on future grants for MYEP. Peg reported to the board that all 18 young people completed the program with only I warning given. This is to the credit of the summer staff who worked well with the kids. The work completed has been valued at !99,000. $25,000 from the State of Iowa and $26,860 in CDBO funds were used to complete the projects. Peg feels things went well this summer, even though the restroom facility at Napoleon was a very major project. Jan Liggett/Janet Miller moved to adjourn the meeting at 4:43 p.m. MSC The next meeting will be held on November 19, 1986. If you have a conflict with that date, please call the office. 1 e Jan'Liggett, Secretary/Treasurer Teresa U) in, Secretary /747 M MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 14, 1986 - 3:30 P.M. IOWA CITY PUBLIC LIBRARY MEMBERS PRESENT: Barfuss, Rawland, Kubby, McCoy, Ruff, Snider, Leshtz, Becker, Kuhn, Cooper, Patrick STAFF PRESENT: Milkman, Nugent, Rockwell, Penney, Smith GUESTS PRESENT: See attached list RECOMENDATIONS TO THE CITY COUNCIL: 1. The Committee on Community Needs recommends that the Aid to Agencies monies be allocated in as large amounts as possible in order to reduce the administrative costs. 2. The Committee on Community Needs recommends that the City Council include the equipment needs of the Free Medical Clinic when considering alloca- tion of the Aid to Agencies fund. 3. The Committee on Community Needs recommends that the City Council fund the following 1987 CDBG projects in the amounts given below: i Benton Creek Drainage $111,730 Youth Homes Incorporated - Acquisition 100,000 Napoleon Park Handicapped Parking Lot 11,770 j Curb Ramp Installation 5,000 Housing Rehabilitation (six programs) 200,000 Housing Modifications for Frail Elderly 8,000 Aid to Agencies fund 83,500 i Homeless Needs Study 1,000 Program Administration 100,000 Planning 8 Program Development 10,000 Contingency 69 000 TOTAL 0 ,0 CALL TO ORDER AND APPROVAL OF MINUTES: i Kubby called the meeting to order at 3:40 p.m. Becker moved to approve the September 16, 1986, CCN minutes. Kuhn seconded and the motion carried. Patrick moved to approve the September 29, 1986, CCN minutes. Nugent noted a change on page 6 to the ESA Housing Modifications project. The amount should be $8,000 rather than $6,000. Kubby added the following statement on page 4 for the Transit Information Center figure "The $5,000 estimate came from catalogs." Ruff seconded the motion to accept the minutes as amended and the motion carried unanimously. PUBLIC MEMBERS DISCUSSION: Nugent suggested that CCN members go through all the proposals first and ask questions of the applicants before evaluating and ranking them. That way any member of the public could leave if they wish. She also requested that 00 Committee on Community Needs October 14, 1986 Page 2 members not rank the program administration and planning proposals. Since the General Revenue Sharing funds will not be in effect, she reminded the CCN members of the Council's request to use all of the Public Services funds for the Aid to Agencies fund. Milkman suggested that CCN consider and rank the other proposals first and if there was time, then they could evaluating the Public Service requests. Kubby stated if the City Council decides to fund a few agencies instead of spreading the CDBG Public Services funds to all those currently receiving Aid to Agencies funding, that CCN won't penalize those agencies for coming back to CCN for funds. DISCUSSION PRIORITIZATION AM RECOMMENDATIONS FOR 1987 COBE FUNDING: Creekside - Sew a a Control. Milkman explained that the problems were, in part, aresu t of the sanitary sewer also acting as a storm sewer. The con- struction of the new sanitary sewer should alleviate the problem. Rawland queried that with the construction delays, etc., how many more seasons would these residents be faced with raw sewage in their basement? She added that most remedy the e thproblem. Rawlandlow income nalsoastatedathattmany he dresidentsnaffordot had suffered considerable financial losses through repeated flooding. i Miller/Orchard Benton Creek Drainage Plan. Becker asked for clarification of thisproject in relation to the Melrose Lake development. Milkman explained that at the time of discussion of the development, Council stated that they were aware of the problem of excessive runoff and it would be addressed in the Capital Improvements Program. Kubby asked if the City would be able to do segment l2 in this funding year if segment 04 of the drainage improvements wasn't completed. Karen Hradek from the neighborhood stated that, according to the engineers, it would be possible. Terrell Mill Park Riverbank Stabilization. Becker explained that the river is a great asset and that the City should set a precedent and example with the riverbank stabilization, thus encouraging other riverbank owners to do appropriate bank stabilization. Crisis Center - Parkin Lot. Ken Kauppi, from the Crisis Center, updated CCN on a progress o acqu r ng and renovating 322 East First Street. Kubby explained that the paving for a parking lot needed to be done in the first phase of the renovation project. Milkman added that these were building code �plans reand should quirements were notve required rbyctheover building codeitems in the Crisis Cen- ter's Napoleon Park Project - Phase IIB. There were no questions or discussion. RaFf lstoncreekP%echs that he had some reservations about ToeTse bankwas adjacent to the parking lotBarfusssaid that many people walked through the area to the Rec Center. 00 Committee on Community Needs October 14, 1986 Page 3 Nl Waterfront Drive Sidewalk. Kubby distributed a petition from the residents of the Hilltop Trailer Park located on Waterfront Drive. The owner of the trailer park was present at the meeting and explained that a lot of residents walk in the street. Leshtz questioned if most of the traffic originated from the trailer park. Snider stated that the greatest need for a sidewalk was between Southgate Avenue and the Hy -Vee. The trailer park owner agreed, but said the proposed half -block to the bus stop would be a good start. Hudson/Miller Sidewalk. Kubby stated 24 area residents' survey responses were received, 22 persons wanted sidewalks and 2 persons opposed sidewalks. Kubby stated residents raised concerns about saving maple trees. Ruff ques- tioned whether it would cost more to go around the maple trees. Hradek said that the trees were in a straight line and would probably not created a problem. Public c Services, The CCN agreed to discuss these items at a later time, if public service funds were available. However, Kubby asked the Committee to recommend that special consideration be given to the Free Medical Clinic's need for equipment. Nugent reminded CCN members that there would need to be a clarification of the Wesley House's involvement with the Free Medical Clinic. Floodway Property Acquisition and Clearance. There were no questions or tliscuss on. Acquisition of Ralston Creek Open Space. McCoy asked if property owners had been contacted regarding the sale of the property. Milkman stated that the City*has procedures for initiating the purchase of property. Youth Homes - Acquisition and Renovation. In response to Kubby, Becker stated both youth homes are in bad condition. Kubby stated that she had contacted Dick Myers, Johnson County Supervisor, regarding the sale of the youth home located at 524 Ronalds Street. Milkman stated that CDBG money can probably not be expended on property owned by the County. Bill McCarty explained total estimates for the facility on 524 Ronalds Street are just under $30,000 and he will meet with City housing inspectors next week to inspect the property and discuss whether there are additional re- quirements to bring the building up to code. Members questioned the use of funds for renovating the girls' residence on Washington Street since it was privately owned. Youth Center (United Action for Youthl. Kubby stated that additional letters Of support were received from MECCA and Wayne Peterson. In response to CCN members, Ginny Naso stated that UAY would be happy to consider sharing space with other agencies. Curb Ram Installation. Nugent explained that approximately 20 curb ramps were being_Tn—sTa7Te-FThis year with a 1986 CDBG allocation of $5,000. added that the CCN Curb Ramp Subcommittee selected 31 ramps last year. FuShe nd- ing would allow for completion of last year's project with 8 or 1 could be added to the list. 0 sites that /7GP Committee on Community Needs October 14, 1986 Page 4 ti Napoleon Park Project Handicapped Parking Lot. There were no questions or discussion. Terrell Mill Park Handicapped Trail. There were no questions or discussion. Civic Cenator. Nugent said the City has agreed to make additional modificationster toElevthe Civic Center to assure accessibility if funding were made available for installation of the elevator. In response to Leshtz, Milkman said that the City budget is tight and the City is probably unable to pay for installation of the elevator. Marjorie Hayden -Strait inquired about the City's participation. Kubby explained that the City has indicated they will make modifications to make the bathrooms accessible. Marjorie Hayden -Strait stated private citizens may want to make contributions to make the Civic Center handicapped accessible. Residential Accessibility Grant Program. There were no questions or discus- sion. Housing Rehabilitation. In response to Kubby, Milkman explained that $214,500 represents the total cost of all programs minus $50,000 in carryover funds from 1986. She added that this proposal was not an "all or nothing" proposition. All six programs were separate. Housin Modifications for Prail Elderl (ESA). In response to CCN members, Jean Snow sta a ES s WiITFng to use Mayor's Youth participants where possible. She stated that remaining funds from previous CDBG allocations are already committed to specific projects. Snow added that since a greater allocation was given last year, ESA is doing more costly and complex projects which require more skilled labor. Coffelt Place. Leshtz asked for prioritization of expenditures needed. Nugent exp a ned top priority should be given to the boiler and radiators, then the porch and kitchen floor. General Program Administration. Leshtz thanked Milkman for supplying infor- motion on the percentage of Juds used by other communities. He asked about the 15% funding for the PPD Director's salary in relation to the CDBG pro- gram. Milkman explained that the Director spent about six hours per week on the CDBG program. Planning and Program Development. There were no questions or discussion. Stud of Lon -Term Homeless Needs. Milkman noted copies of the Homeless Bill were ova a e for review and had been brought in by Marjorie Hayden -Strait. GENERAL DISCUSSION: In response to Kubby, Milkman stated that the additional 1986 CDBG appropria- tion of $106,000 can be spent as soon as the program statement is approved by HUD in January, 1987. /?G Committee on Community Needs October 14, 1986 Page 5 EVALUATION OF PROJECT REQUESTS AND RANKING DISCUSSION: CCN members made preliminary evaluation of the projects, discussed the pro- jects, and then made final evaluation and rankings of the projects as fol- lows: Creekside Sewage Control. Rawland said there has not been any recourse for residents, there has been raw sewage in basements and low income people may not be able to afford cleaning up their basements and make necessary repairs. Becker said the amount requested should be reduced as recommended by staff with only low and moderate income homeowners eligible for grants. Final Evaluation = 39 points Project Rank = 9 Miller/Orchard Benton Creek Drainage Phase 2. Final Evaluation = 45 points Project Rank = 6 Terrell Mill Park Riverbank Stabilization. Becker stated this project is mpor an ecause areas of the bank are being washed away. Kubby said the protect will be used to educate riverbank property owners about erosion problems but not many riverfront property owners are low to moderate income persons. McCoy stated that the project may cost more to do in the future if it is not done now. Barfuss stated other sources of funding should be util- ized because of the impact from the river. Final Evaluation = 26 points Project Rank = 15 Crisis Center - Parking Lot. Final Evaluation = 17 points Project Rank = 18 Napoleon Park Project - General Parking Lots. Kubby said CDBG money should not be spent on parking lots, but consideration should be given when projects involve Mayor's Youth Employment Program. Final Evaluation = 20 points Project Rank = 17 Ralston Creek Project. Kubby said it is important to get the creek stabi- lized. Rawland noted that a number of people use the area during Farmers' Market. In response to Leshtz, Milkman said a letter of support has been received from a neighboring business. Final Evaluation = 33 points Project Rank = 13 /741 -I Committee on Community Needs October 14, 1986 Page 6 -I Waterfront Drive Sidewalk. Rawland said a sidewalk would make it easier for people to use the transit system. Kubby said a sidewalk is needed from the bus shelter to Hy -Vee. An area resident stated residents along the street should be required to install the sidewalks. Final Evaluation = 22 points Project Rank = 16 Hudson/Miller Sidewalks. Cooper said it is dangerous for residents in the area to walk in the street to Highway 1. Kubby noted the area is a targeted neighborhood. In response to Barfuss, Kubby stated maple trees would not be affected by the installation of the sidewalks. Final Evaluation = 39 points Project Rank = 9 Floodwa Pro ert Ac uisition and Clearance. Rawland said she has not heard rom anyone want ng the project to be funded. Cooper said owners of the private property should be responsible for the property. Kubby noted the property is in the floodway. Final Evaluation = 31 points Project Rank = 14 Acquisition of Raiston Creek Open Space. Kubby said the project should be put on h5 U— the y establishes an open space policy for the area. Final Evaluation = 13 points Project Rank = 19 Youth Homes Incorporated Acquisition of a Property to Replace 511 E. Wash- ington Street. Milkman said money would be used foracquisition of a resi- ence�o repace the facility located on Washington Street. Rawland asked why the present facility is not being used: Penney stated other agencies are not making referrals to the present facility because the building is not suitable and because of difficulty in working with the agency's previous administrator. McCarty said a letter of support has been received from the Department of Human Services. He stated that the current conditions of the house do not provide a suitable living environment for children. Rawland suggested renting other housing in better condition. McCarty said finding other appropriate housing is difficult because of strict zoning requirements. Kubby stated that it is important to decide what youth agencies should be funded. Cooper asked why COBB monies should be used to rehabilitate a house that is privately owned. Milkman said CDBG funds cannot be used to fund new construction projects. Patrick asked why the homes have deteriorated so much and why the City has not inspected the houses. Nugent explained the houses are considered single family dwellings and are inspected every four years or on a complaint basis. Becker questioned the commitment of the Youth Homes Board of Directors. McCarty said there is a strong commitment by the Board but no funds have been available of the repair and upkeep of the home. In response to Kubby, McCarty said maintenance and repair will be made part of the yearly budget and they will seek higher reimbursement from the state. 174 P 'f Committee on Community Needs October 14, 1986 Page 7 Kubby asked if separate rooms in the youth homes could be used by UAY for counseling. McCarty said there would be problems with co -utilization of the space unless the space could be physically separate from the living area. Final Evaluation = 50 points Project Rank = 3 Youth Center - UAY. Final Evaluation = 41 points Project Rank = 8 Curb Ramp Installation. Patrick stated this program needs to be finished. Final Evaluation = 49 points Project Rank = 4 N�oleon Park Project - Handicapped Parkin Lot. Becker noted that handi- cappe persons cannot get to the restrooms. Milkman stated restroons are centrally located and are primarily for use of the many soccer and ballplay- ers using the park. She stated that the restroons are handicapped accessi- ble. Kubby reminded the CCN that this is a Mayor's Youth project. Final Evaluation = 46 points Project Rank = 5 Terrell Mill Park Handicapped Trail. In response to Kubby, Ruff stated handicapped students live in Burge and Kate Daum university dormitories, not at the Mayflower. Becker stated additional handicapped parking would be needed. Final Evaluation = 34 points Project Rank = 12 Civic Center Elevator. Ruff stated the elevator would allow handicapped accessibility to the Civic Center programs. He noted difficulties that he encountered when the for the CCN. Final Evaluation = 37 points Project Rank = 11 Housing Rehabilitation. Final Evaluation = 55 points Project Rank = 1 HousingModifications for Frail Elderly(ESA). Members agreed that the pro3ect has benefitted many elderly residents. Final Evaluation = 54 points Project Rank = 2 FE "r Committee on Community Needs October 14, 1986 Page 8 Youth Homes Incorporated - Rehabilitation of 524 Ronald Street. Final Evaluation = 39 points Project Rank = 9 Coffelt Place. Patrick stated that Coffelt Place serves a very good purpose. Final Evaluation = 43 points Project Rank = 7 General Program Administration. No discussion or ranking. Planning and Program Development. No discussion or ranking. Stud of Lon Term Homeless Needs. Cooper asked how $2,000 would be spent. u y s a e , wouTd Ue usR to pay someone to work on study and for supplies. In response to Patrick, Milkman said persons working on the study would be supervised by Marge Penney. McCoy said the study can be done for less than $2,000 and action is needed. Kubby said the study should demon- strate how homeless persons can utilize resources already available in Iowa City. Rawland suggested a graduate student be sought for the project. Final Evaluation = 38 points Project Rank = 10 Free Medical Clinic Discussion. Kubby suggested that CCN recommend that the City Councilconsider funding of the laboratory equipment with the Public Service funding. Rawland stated medical equipment may be donated from the State, thereby reducing the clinic's needs for the lab equipment. Leshtz moved, seconded by Rawland, to suggest to the City Council to include the funding of the Free Medical Clinic laboratory equipment with the Aid to Agencies allocation. Motion passed. RECOWMATIONS FOR 1987 COBE FUNDING: The Committee agreed that Program Administration, Planning, Aid to Agencies, and Contingency should be funded in the amounts recommended by staff. _Housih Rehabilitation. Moved by Leshtz, seconded by Ruff, to fund housing reia tat on pro ect at $200,000. Leshtz also asked about establishing a smaller than 10% contingency fund. Milkman said that this was possible but she would prefer not to. Motion passed. Housing Modifications for Low Income Frail Elderly (ESA). Moved by Leshtz, seconded by Patrick, to fund the housing modifications project at $8,000. Motion passed. Youth Homes Incor orated - Part 2. Moved by McCoy, seconded by Barfuss, to aut ororize a no -interest 1oan and to consider Youth Homes' ability to make payments when establishing the loan. The motion passed. Curb Ramp Installation Project. Moved by Becker, seconded by Cooper, to fund the Curb Ramp Installation project at $5,000. Motion passed. 1749 Committee on Community Needs October 14, 1986 Page 9 Na oleon Park Han A ed Parkin Lot. Moved by Snider, seconded by Ruff, to un a Napo eon Par an icapp parking lot at $11,110. Motion passed. Benton Creek Drainage - Phase 2. Leshti noted that only $111,730 remain to un this project, an moved to recommend allocation of this amount with the hope the City could provide the rest of the funding. McCoy seconded. Motion passed.. Kubby stated that the recommendations will be forwarded to the City Council on October28 1986, and will be discussed with CCN at the November 3 infor- mal Councilmee ing. I, Rawland suggested that funding still be recommended for the Homeless Study. She added that the proposal was worthy of a CCN recommendation and that possibly some student could be assigned to work with staff as part of a University thesis study. That way the study could be funded at a lower level. Moved by Rawland, seconded by Ruff, to fund Homeless Study at $1,000 from the 1987 COBB contingency fund. Notion passed. Meeting adjourned at 7:00 P.M. I I: i -7 PLEASE SIGN IN COMMITTEE ON COMMUNITY NEEDS October 14, 1986 - 3:30 p.m. Public Library NAME ORGANIZATION/ADDRESS ne 1,�r.U► Uo� �,.�ve,.c.i�v�-� ce1�Gl low. L J G G OCr- Mar o hl e- ��I, F1aV c��+ Sf 1-a iT — HO USI n Op-bo�+s P� 337—sF4 cc7� C� Ali Urt�t A A � C>2o /01 ! r&e, /Medical �i6ivti� ,i i'�