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HomeMy WebLinkAbout1986-11-18 Council minutesInformal Council Discussion November 3, 1986 Informal Council Discussion: November 3, 1986, at 7:05 P.M. in the Coun- cil Chambers at the Civic Center. Mayor Bill Ambrisco presiding. Council Present: Strait, McDonald, Dickson, Courtney, Ambrisco, Baker (7:30 p.m.). Absent: Zuber. Staff Present: Atkins, Helling, Timmins, Karr, Smith, Franklin, Moen, i maFi"lk n, Cain, Nugent, Penney, Schmadeke, McElroy. —TTapp�e-recc2rdin : Reel 86-C78, Side 2, 148-End; 86-C79, Side 1, 1-End, Side 2,2,E PLANNING & ZONING MATTERS: Reel 86-C78, Side 2 A. Public hearin on an ordinance to rezone ro ert located at 401 South t er ree rom o oen s a e he Planning & Zoning Commission recommended approval of the request, subject to the condi- tion that off-street parking for residential dwellings developed in excess of two dwelling units be provided on an off-site location within 300 feet of the property. Moen said the conditional approval was in response to parking restraints in the area. B. Ordinance to vacate an alley between South Gilbert Court and South Van Buren Street in Block 3, Lyon's First Addition. No Council discus- s on. i C. Ordinance to amend Section 36-58(b)(4) of the Zoning Ordinance con- cerning the parking regulations No Counci discuss on. D. Ordinance to amend the Zonin Ordinance to ermit small animal clinics as a prov stomal use in the CC-2 zone. No CouncI discussion. E. Ordinance to amend the Zonin Ordinance to clarify the definition of roomer and of rooming unit. No Council discussion F. Ordinance to permit Planned Development Housing plans on tracts of less than two acres but reater than one acre in size. Moen reminded Counc a a et er was received rom We s requesting that Council expedite consideration of the ordinance. G. Recommendation of the Planning & Zoning Commission on a request for a con ono use oerm n e oun v o es a s a son an orave of Dubu ue Street. Franklin stated the Planning 6 zoning l:ommlssion recomne a denial of the request because it is inconsistent with the Fringe Area Policy Agreement for Area 2, there may be problems with truck traffic, and it is an entranceway into Iowa City. Franklin explained the County Planning Department recommended approval of the conditional use permit; if the City Council recommends denial, the Board of Supervisors will be required to vote by a four-fifths major- ity vote for approval; and the sand and gravel operation does not meet a County Zoning Ordinance requirement that it must be 1,000 feet from the residential zone. Franklin said the Board of Supervisors can MINUTES INFORMAL COUNCIL DISCUSSION NOVEMBER 3, 1986 PAGE 2 waive the 1,000 foot requirement with an extraordinary vote. In response to McDonald, Franklin said the County Zoning Ordinance con- tains a provision that if a city within the two-mile extraterritorial jurisdiction opposes a permit, the Board of Supervisors can only Fapprove it with an ranklin said Planning eStZoningnComnission member Scovote. In tStrait,onse to Scott abstainedfro voting because he is the plant manager for Iowa River Products. Courtney asked if the sand and gravel operation would be visible from the highway. Franklin said the operation is not on the road but could probably be seen. Franklin noted the operation would be in keeping with the zoning but not with the Area 2 Fringe Policy Agreement. Franklin noted members from the public and representatives from the Riverfrent Commission will attend tomorrow's formal Council meeting. In response to Council, Franklin explained the operation would be ) located between the I-80 interchange and Butler Bridge. Council received input from Adrian Korpel speaking in Opposition of the estab- lishment of a sand and gravel operation. Korpel stated 235 area residents have signed a petition opposing the sand and gravel opera- tion. I Consent Calendar 4.0.(1) - Removal of Michael McDonald from the Iowa City Board of Adtustment In response to Franklin, Council had no questions regarding this agenda item. ECONOMIC LOAN POOL UPDATE: Reel 86-C78, Side 2 Atkins said he will meet with banks and the utility company to discuss the economic loan pool and ask Council for input regarding the job requirement component of the agreement. Atkins said the language in the agreement now reads "jobs must be totally new or one which has been vacant for at least 12 meeting months ymust be f ie, ngFederaldefinitionof low- -and moderate income and damust abe within the City of Iowa City." Atkins said Council will see the final agreement before it can be approved. Strait asked if similar programs are being used in other communities. Atkins said that Des Moines uses a loan guarantee fund and a similar concept was used in Wisconsin. Atkins said the economic loan pool concept originated in the 1960's during the Johnson administration. Atkins ex- plained that any company that would qualify for the program would have to meet traditional bank credit requirements and the intent of the original Policy is to loan money to companies that are already located in Iowa City. McDonald said regulations and controls should not be overly stringent and there should be built-in flexibility. Atkins stated the intent is to create job opportunities and expand the tax base within the community. Ambrisco said the concept is a sparkling idea. Ambrisco asked the City Manager to bring Council up-to-date frequently regarding the status of that program. MINUTES INFORMAL COUNCIL DISCUSSION NOVEMBER 3, 1986 PAGE 3 . REVIEW RECOMMENDATIONS FROM CCN - CDBG PROGRAM: Reel 86-C78, Side 2 I CCN Chairperson Kubby noted staff response to CCN's recommendations to fund $3,900 to Free Medical Clinic from Aid to Agencies allotment was omitted rdi197 CBG allcatios. Kubbysta ed C�Nkmember OGrace Cooper met witctoer 23rd memo haFree MedicalDClinicostaffnto discuss obtaining used medical equipment and donations from other organi- zations. Strait inquired about Youth Homes. Bill McCarty, Executive Director of Youth Homes, one own dbJohnson County and one Hes privatelerates ywowned d andtrent dacto iYouto residenial h Homes; CCN's recommendation is to replace the privately owned facility located at 517 E. Washington; and the County has been contacted regarding selling the County -owned home to Youth Homes. McCarty explained the i Washington Street and Ronalds Street facilities have capacities of ten and six respectively and the homes are currently averaging 65 percent capac- ity. Strait asked if Youth Homes receives reimbursements from other counties. McCarty explained Youth Homes receives reimbursements from the State and does ask counties for reimbursements. in response to Ambrisco, McCarty said total project costs may exceed $110,000 and money could be obtained from loans and private fundraisers. Atkins suggested utilizing blended financing, securing a bank loan at market rates, and money from the CDBG program at zero interest. McCarty said banks have stated that conventional bank loans would probably not be feasible given the financial condition of Youth Homes. McCarty said Youth Homes generates incomes from reimbursements from State and local governments for services it provides and expect to have more private resources available in the future, es In response to Baker, McCarty said in the past utilization of the hones has not been optimal because local referral sources, such as the Department of Human Services and Juvenile Court Services have not felt good about util- izing the program. McCarty said he expects greater occupancy rates when proper facilities and programs are available. CCN members that ted funding because ofnthe conditiontofHos was the ven hones. giKubby stated CCN rechih efor ived a letter from the Historic Preservation Commission requesting that CCN be sensitive to historic areas when block grant funds are used for renovation or acquiring property. Strait inquired about funding for a Civic Center elevator. Kubby stated the elevator project was not given a high priority because there are not enough block grant monies to fund all requests. Kubby noted CCN discussed the possibility of matching block grant funds with City general revenue funds. CCN member David Leshtz stated he gave the Civic Center elevator project a high priority rating because it is important that the Civic Center be made accessible to everyone. Strait asked if there are any Federal and/or State regulations that there must be an elevator in the Civic Center for handicapped persons. City Attorney Timmins stated he will research whether an elevator is required by Federal or State laws. I I MINUTES INFORMAL COUNCIL DISCUSSION NOVEMBER 3, 1986 PAGE 4 . Kubby stated CCN is concerned that City staff was asked to make recommen- dations regarding the CDBG allocations. Atkins said the staff recommenda- tions were in response to his request to aid him in becoming familiar with the block grant program process. Milkman stated staff considers it impor- tant for the Citizens' Advisory Committee to make their decisions without being influenced by staff. Dickson stated handicapped persons cannot negotiate doors in the Old Capitol Mall parking ramp and asked Council to consider using CDBG monies to make them accessible. Atkins explained that it would cost an estimated $10,000 to purchase and install two handicap accessible doors in the parking ramp and a report is being prepared for Council's consideration. I Kubby suggested that CCN prepare recommendations for Council regarding the possibility of requiring liens on properties in the amount of the housing rehab grants to low-income property owners. i Kubby said CCN decided to fund the homeless study because they felt a study to assess needs and possible solutions is needed before allocations are made. Kubby suggested adding an additional $1,000 from the contin- gency fund to the recommended allocation. Kubby said CCN would like the homeless study funded from the current $106,000 balance. In response to Ambrisco, Kubby said there is a local coalition of people who want to become involved with the selection of who would do the study. Roberta Patrick said the City should do periodic inspections of human service residential facilities located within Iowa City to prevent dete- rioration of those facilities. McDonald stated that consideration should be given to utilizing CDBG monies to complete the Ralston Creek project. Kubby said the proposals to acquire the house located at 11 South Johnson Street and to clean up the creek and stabilize the bank by the Iowa City Recreation parking lot were not given high priority because people felt CDBG monies should go to benefit individuals more directly. Kubby said CCN would like Mayor's Youth to be involved in a Ralston Creek cleanup pro- ject. Atkins said staff will prepare a report and cost estimate regarding completion of the Ralston Creek project. Residents from the Millard/Orchard neighborhood distributed photos demon- strating drainage problems in the area. Kubby stated funds should be allocated for the Benton Creek Drainage Project. WASTEWATER SYSTEM PROJECT OVERVIEW: Reel 86-C79, Side 2 Schmadeke presented three maps of Iowa City demonstrating the existing trunk sewer lines, proposed improvements, and specific areas with major surcharging and backup problems. Ambrisco state the Wastewater Treatment Plant Committee is working with several citizen groups to inform area residents about the proposed improvements. Atkins stated a series of neighborhood programs are being planned. MINUTES INFORMAL COUNCIL DISCUSSION NOVEMBER 3, 1986 PAGE 5 . COUNCIL TIME/AGENDA: Reel 86-C79, Side 2 I. Baker inquired about previous Council discussion regarding the eco- nomic development loan pool and zoning request for a sand and gravel operation. Atkins said Council did not discuss specific criteria for the job creation component of the economic development loan agreement. Baker said he will discuss the economic development loan pool with ! Councilmembers at their formal Council meeting. Regarding the sand and gravel operation, Ambrisco noted that area residents submitted a petition in opposition of the sand and gravel operation request. 2. Dickson announced that the City Manager will be the guest speaker at Thursday's League of Women Voters meeting. The meeting will be held I_ Thursday, 7.30 p.m. at the Public Library. j3. (Agenda Item No. 4.e.6 - Old Capitol Cab Insurance.) In response to Courtney, Karr stated the City requires 100/300/50,000 insurance cov- erage. Karr stated she will provide past information regarding insur- ance requirements in other communities submitted by City Cab in April. 4. Ambrisco requested installation of stop signs at Kirkwood and Summit. Helling stated Brachtel will provide Council with more information. j BOARD AND COMMISSION APPOINTMENTS: Reel 86-C79, Side 2 Board of Adjustment - David Winegarden Board of Appeals - Loren Ellarson ! �. Board of Examiners of Plumbers - James Muller i Human Rights Commission: j i I, 1. Rosalie Reed 2. Anthony Haughton l 3. Haywood Belle i Mayor's Youth Employment: 1. Linda Lawrence 2. Readvertise 3. Susan Simon Parks and Recreation Commission: 1. Craig Willis 2. Ann Hesse p j 1 MINUTES INFORMAL COUNCIL DISCUSSION NOVEMBER 3, 1986 PAGE 6 Senior Center: 1. Jean Hood 2. Fred Goss IIID Ambrisco noted the proposed resolution has been referred to Legal staff for review oare but iowantsJohn MooeCouncilrtosmaketatedthemccertifyaunderally the State Hospital Code. PUBLIC INPUT: Reel 86-C79, Side 2 A citizen asked Council to keep property taxes under control and to lobby federal and state governments for money for the sewage treatment plant. EXECUTIVE SESSION: Reel 86-C79, Side 2 Moved by Strait, seconded by Dickson, to adjourn to executive session under Section 20, Collective Bargaining, to discuss as a public employer, strategy regarding collective bargaining with City employee organizations as such discussions are exempted from the provisions of Chapter 21, ac- cording to Chapter 20.17(3). (Police, Fire, AFSCME) Affirmative roll call vote unanimous, 6/0, Zuber absent. Mayor declared motion carried. Council adjourned to executive session at 9:02 p.m. i OFFICIAL COUNCIL ACTIONS - 11/4/86 The cost of publishing the following proceedings & claims is $ . Cumulative cost for this calendar year r ser ication is E Iove City Council, reg, mtg., 11/4 8630 P.M. at the Civic Center, Mayor Arbrisco presiding. Councilrnambes present: Aibrisco, Baker, Courtney, Dickson, McDonald, Strait, Iabe-, Ed Wilson & Carlton Johnsen, representing Alder- man -Wilson Assoc. & the Northwestern National Insur- ance Co., presented a retention plan dividend check, in the avant of $20,271, to the Mayor acknowledging the City's good employee safety record, The Mayor proclaimed November 18, 1986 as Mayor's D -Day in the War on Drugs. Reg McElroy, Hospice Pace Director, presented an award to the City of Ione City for the 10th anniver- sary of the Iowa City Hospice load Paces. McElroy acknowledged individual winners and thanked camu- nity leaders and volmnteers. Moved and seconded that the following items and recomnedations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions of the regular meeting of 10/21/86, as published, subject to correction, as recmmended by the City Clerk. Minutes of Boards and Canmssions: Broad - bard Teleccnm. Conn. - 9/16/86; Design fa view Corm. - 10/8/86, 10/16/86; P&Z Cm. -10/16/86; Library Bd, of Trustees - 10/20/86, spec, mtg. 10/20/86, 10/23/86; Riverfront Corm. - 10/1/86; Mayor's Youth BmplgHnamt 8d, -10/15/86; CCN Cann. - 10/14/86. Motions and Resolutions: RES. 86-323, REFUND A CIGk%m PERMIT. Class C Liquor License and Sunday Sales for The Band Found, 830 South Rivaside Drive. Class E Beer Permit and Sunday Sales for Wine Warehouse, Inc, 409 S. Gilbert Street. Class C Liquor License and Sunday Sales for American Bistro, 121 N. Linn Street. Public Hearings: To set a public hearing fon 11/18/86, on a resolution to remove Michael McDonald frau the Iove City Board of Adjustment. Con'espondence: Gary Sanders regarding the City Mark pool. Tan Walsh expressing apprecia- tion for the Council's interest and involvement regarding the Hbrbert Hoover Highnay. Loth Bonfiglio expressing support fon Youth Hares, Inc. Charles Barker, representing Mr, and Ms, Nicholas J. Peet, regarding an alley which abuts his client's property, Morgan Jones regarding proposed increase in property taxes. Charles R. W, Official Actions Nvvenber 4, 1986 Page 2 Goss, Old Capitol Cab, requesting the Council to reevaluate the liability insurance requirement far taxicabs. Petition signed by 120 residents of Iova City and thiversity Heights requesting installation of traffic lights at West Ston and Sunset. John W. Moore to present a resolu- tion to the City Council concerning message parlors. Mtano from the Traffic Fngr. regarding Herbert Hower Highvey Guide Sign System. Nano from the Civil Service Com, sutmitting a certi- fied list of applicants for the position of Maintenance lbrker III/Rblic Works - Water. Applications for Use of Streets and Public Grounds: lhiversity Rral Crisis Group, Liberal Arts Student Association and Central American Solidarity Committee to have a Harvest of H)pe Walk -a -than, approved. Tim Seelinge• to shoot a film in a dontowm alley, approved. The Mayor declared the motion carried. A public hearing vas held on an ordinance to rezone Property located at 401 S. Gilbert Street from CC -2 to CB -2. Planning and Zoning Commissioner Nay Am Wallace present for discussion. Moved and seceded to continue the public hearing for bo woks. The Mayor declared the notion carried. Moved and seceded that the ordinance to vacate an alley between South Gilbert Court and South Van Duren Street, in Block 3, Lyon's First Addition, be given first vote for passage. The Mayor declared the notion carried. Moved and seceded that the ordinance to amend Section 36-5B(b)(4) of the Zoning Ordinance concern- ing the Parking Regulations, be given first vote for passage. The Mayor declared the notion carried. Moved and seconded that the rule requiring ordi- nances to be considered and voted on for passage at two Council meetings prior to the meeting at vhich it is to be finally passed be suspended, the record consideration and vote be veived and that OMm. 86-3301, Bk. 27, p. 100, TO AM`F10 TIE ZONING CMI - PEE TO PERMIT ML ANIMAL CLINICS AS A MM- SIOMNL USE IN TIE CC -2 ZONE, be voted on for final passage at this time. The Mayor declared the notion carried. Need and recorded that the ordinance be finally adopted at this tine. Moved and seconded that an ordinance to amend the Zoning Ordinance to clarify the definition of Rxw and of Roaming Chit, be given secord vote for passage. The Mayor declared the motion carried. Moved and seconded that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at Official Actions Noverber 4, 1986 Page 3 vhich it is to be finally passed be suspended, the second consideration and vote be waived and that ORD. 86-3302, TO RER4rT RLtED CEVELONNT HURG (ORH) RM ON TRACTS OF LESS THaPI TWO ACOS BUT GREATER M OPE ACRE IN SIZE AND 10 PER41T ACMINISTRITIVE APPROVAL OF FINAL RLS, be voted on for final passage at this time. The Mayor declared the notion carried. Moved and seconded that the ordinance be finally adopted at this time. The Maya' declared the ordinance adopted. Moved and seconded to accept the denial recan- mendation of the PBZ Cama. on a request far a cordi- tional use permit in the County to establish a sand and gravel operation on the east bank of the Iowa Riva-, North of I -8O and West of Dubuque Street. The Maya' declared the motion carried. A public hearing res held to receive citizen caments on the use of 1987 Crnmunity Development Block Want (CDBG) Funds. The following people appeared for discussion: Karen Hradek, chairperson of Miller -Orchard Neighborhood; Paul Nelson, chief Juvenile officer for 6th Judicial District; Marjorie Hayden -Strait, 1314 Pine Street; Florence Stocknan, 2514 Potanac Drive; Beth Walsh, President BJ. of Youth Htmes; Carol Thompson, Director Hlren Serv- ices; Morrie Adana, Director Colfelt Place; Bill McCarty, Director Youth Itrnes; J. Marle Trumnel, 314 W. Benton; Jenny Naso, Coordinator United Action for Youth. Staffnrsrber Marge Penney present for discus- sion. The Mayor announced the follMng vacancies: Horan Rights Corm. - one vacancy for an unexpired term ending 1/1/88; P&Z Com. - one vacancy for an nnecpired term ending 5/1/91. These appointments will be made at the 12/16/86 meeting of the City Council. Moved and seconded to make the following City Council appointments: David Winegarden, 115 Oberlin Street, to the Hb. of Adjustment for a five-year term ending 1/1/92; reappoint Loren Ellarson, 3153 E. 6ashington Street, to BH. of Appeals for a five-year term ending 12/31/91; Janes Muller, 1125 Seymour Avenue, to the Board of Exaniners of Plurb- ers for a master plurber for a two-year term ending 12/31/88; reappoint Rbsalie Heed, 1025 E. Washington Street and Haywood Belle, 311 Haywood Drive and appoint Anthony Naughton, 1906 Eroadray, to the Hunan Rights Cann. for three-year terms ending 1/1/90; Linda Larrenxe, 3024 Raven Street, to the Mayor's 41cynent 6d. for a three-year term ending 11/4/89 and Susan simm, 127 Glenn Drive, for an umpired term ending 5/5/81 to the Mayor's Gnploy- not Bd. and readve•tise the rereining vacancy; Official Actions November 4, 1966 Page 4 reappoint Craig Willis, 333 Magowenn Avenue and Pone Hesse, 353 Lexington, to the Parks and Recreation Conn. for four-year terms ending 1/1/91; Fred Goss. 1026 ti. Sumnit and Jean Hood, 26 Rocky Shore Drive, to the Sr. Center Conn. for three-year tams ending 12/31/89. The Mayor declared the motion Carried. The City MrWer reported he had received tele- phone confirmation from the Depart nent of Transpor- tation that the City would be receiving 5463,000 RISE monies for the Scott Blvd. project. The money was contingent yon the State and the Canty negoti- ating anagreement re the reconstruction and mainte- nance of Uxa1 Road. The City Atty. stated the resources Conservation Cmmission was sponsoring a Hoe Danes Fair at the Old Capitol Center on Saturday, 11/8, and asked the Transit Dept. to participate. A Mali Lease Agree- ment named to be signed prior to the event and should be executed by the Mtayor cr City Manage. Council directed the City Manager to sign the agree- ment. fecmmadations of Boards and Cmmissions rated as follows: Recmmedations of the Design Review Camittee: (1) That the City Council approve the installation of the Herbert Hoover Highway histori- cal marker at the west end of the landscaped island at Clinton Street and Iowa Avenue and that the area's plantings be reviewed for low maintenance and possible changes to provide a better setting for the sign. (2) That the City Council approve the sign proposal for Technigraphics, contingent m the sign's meeting the City's sign regulations. (3) That the City council approve a revised facade plan for the west wall of the Paul -Helen Building. Moved by McDonald, seconded by Dickson, to approve reconr merdation 1 and 2. Zube^ raised concerns re the placement of the historical marker, recommendation 1, in the middle of an island near a busy intersec- tion. Recormedations of the CCN Comm.: (1) That the Aid to Agencies monies be allocated in as large amounts as possible in order to reduce adninistra- tive cost. (2) That the City Coumcil include the equipment needs of the Free Medical Clinic when considering allocation of the Aid to Agencies fud. (3) That the City Council fund the 1987 CDBG Pro- jects in the amounts given: Benton Creek Drainage, $111,730; Youth Hones, Inc. - Acquisition, $100,000; Napolean Park Handicapped Parking Lot, $11,770; Curb Ramp Installation, $5,000; Housing Rehabilitation (six prograns) , $200,000; Rousing Modifications for Frail Elderly, $8,000; Aid to Agencies, $83,500; -I Official Actions Novwber 4, 1986 Page 5 Hopeless tis Study, $1,000; Program Adninistra- tion, $100,000; Planning and Progran Developrert, $10,000; Contingency, $69,000. Moved and seconded to adopt RES. 86-324, AUM- IZING AND PROVIDING FOR: THE ISSUANCE OF HOSPITAL FACILITY REFUNDING f€VENIE BONDS, SERIES 1985 (MERCY HOSPITAL, IOWA CITY, IOWA), OF THE CITY OF IOWA CITY, IOWA, FOR TIE PURPOSE OF LENDING TIE PROCEEDS THEREOF TO MERCY HOSPITAL, IOWA CITY, IOWA, FOR TIE PURPOSE OF DEFRAYING THE COST OF ADVANCE REFUNDING TIE OUTSTANDING ISSUE OF $24,235,000 HOSPITAL FACIL- M REFUNDING WVEN E BONDS, SERIES 1983 (MM HOSPITAL PROJECT) OF THE CITY OF IOWA CITY; TIE EXECUTION AND DELIVERY OF A BUD TRUST INDENTU€ TO SECURE SAID SERIES 1986 BONDS; TIE EXECUTION A43 DELIVERY OF A LOAN AGRFBEND BETWEEN SAID CITY AND SAID HOSPITAL PROVIDING FUR THE REPAYMENT OF TIE LOAN OF THE PROCEEDS OF SAID SERIES 1986 BUDS AND TIE SECURING OF SAID REPAYMENT OBLIGATIONS; THE EXECUTION AND DELIVERY OF AN ESCROW DEPOSIT AGIE- HENT RELATING TO 11E REFUNDING OF SAID SERIES 1983 BUNDS; TIE SALE OF SAID SERIES 1986 BUDS, AND REIATED KNITTERS. Moved and seconded to adopt RFS. 85-325, AU- THORIZING TIE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TIE REIM OF A LIEN REGAMING A PROMISSORY NOTE EXECUTED BY WILLIAM P. KAPPAS. Moved and seceded to adapt FES. 86-326, Aum- IZING AN MMF MfT TD TIE PRDGRAM DESCRIPTION FOR THE 1986 RENTAL REHABILITATION PROGRAM. Moved and seconded to adopt RES. 86-321, AUTHOR- IZING TIE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A SUB(RDINNTIlN AGREFUTT FEGARDING A LIEN AGAINST REAL. ESTATE OWNED BY ROBERT PAYNE. Moved and seconded to adopt RES. 85-328, APPROV- ING REDUCTION IN WIDTH OF STO OTER DRAINAGE EASE- WNT ON RAT OF OAKES MEADOW ADDITION, LOTS 23 AND 24. Moved and seconded to adapt IFS. 86-329, A RESOLUTION OF INTENT AND PROPOSAL TO DISPOSE OF UTILITY FASE?UIT ON LOT 3, AUDITOR'S PIAT 32 (DEI), AND SETTING A PUBLIC HEARING ON THIS MATTER FOR 11/18/86. Moved and seconded to adopt RES. 86-330, AUTHOR- 1ZING MEITALF 8 EDDY, INC. TO IEGOTIATE AGRE13ENiS AND ENTER INTO CONTRACTS WITH SELECTED CONSULTANTS FOR TIE DESIGN OF A PORTION OF THE WASTEWATER FACI .- ITY IMPROVeTEMS. Moved and seconded to adopt NES. 86-331, 932, MENDING THE BIDCW:IFD POSITIONS IN THE ENGINEERING DIVISION, ESTABLISHING CONSTRUCTION INSPECTOR I POSITION. official Actions RNeibe^ 4, 1986 Page 6 M>rai and seconded to adjotrn 9:30 P.M. The Mayor declared the motion carried. A more canplete description of Council activi- ties is on file in the office of the City Clerk. Z) -)A KAK CHY CLEM Aa� -e Wmitted for publication 11/13/86 Complete Description of Council Activities November 4, 1986 Iowa City Council, reg. mtg., 11/4/86, 7:30 P.M. at the Civic Center. Mayor Ambrisco presiding. Councilmembers present: Ambrisco, Baker, Courtney, Dickson, McDonald, Strait, Zuber. Staffinembers present: Atkins, Melling, Timmins, Karr, Nugent, Penney, Milkman, Moen, McElroy, Davidson, Schmadeke, Farmer. Council minutes tape recorded on Tape 86-C75, Side 2, 25 -End; 86-C80, Side 1, 1 -End and Side 2, 1-208. Ed Wilson & Carlton Johnson, representing Alderman -Wilson Assoc. & the Northwestern National Insurance Co., presented a retention plan dividend check, in the amount of $20,271, to the Mayor acknowledging the City's good employee safety record. The Mayor proclaimed November 18, 1986, as Mayor's D -Day in the War on Drugs. Peg McElroy, Hospice Race Director, presented an award to the City of Iowa City for the 10th anniversary of the Iowa City Hospice Road Races. McElroy acknowledged individual winners and thanked community leaders and volunteers. Mayor Ambrisco noted the addition to the Consent Calendar. Moved by McDonald, seconded by Dickson, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions of the regular meeting of 10/21/86, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Broadband Telecoms. Comm. -9/16/86; Design Review Comm. - 10/8/86, 10/16/86; P&Z Comm. -10/16/86; Library Bd. of Trustees - 10/20/86, spec. mtg. 10/20/86, 10/23/86; River - front Comm. - 10/1/86; Mayor's Youth Employment Bd. -10/15/86; CCN Comm. - 10/14/86. Motions and Resolutions: RES. 86-323, Bk. 93, p. 924, REFUND A CIGARETTE PERMIT. Approving Class C Liquor License and Sunday Sales for The Ground Round, Inc. dba The Ground Round, 830 South Riverside Drive. Approving Class E Beer Permit and Sunday Sales for Richard J. Hamann dba Wine Warehouse, Inc, 409 S. Gilbert Street. Approving Class C Liquor License and Sunday Sales for American Bistro Corporation dba American Bistro, 121 N. Linn Street. Public Hearings: To set a public hearing for 11/18/86, on a resolu- tion to remove Michael McDonald from the Iowa City Board of Adjustment. Correspondence: Gary Sanders regarding the City Park pool. Tom Walsh expressing appreciation for the Council's interest and involvement regarding the Herbert Hoover Highway. Ruth Bonfiglio expressing support for Youth Homes, Inc. Charles Barker, representing Mr. and Mrs. Nicholas J. Peet, regarding an alley which abuts his client's property, referred to City Mgr. for follow-up. Morgan Jones regarding proposed increase in __7 c Council Activities November 4, 1986 Page 2 property taxes, referred to City Mgr, for reply. Charles R. Goss, Old Capitol Cab, requesting the Council to reevaluate the liability insurance requirement for taxicabs, referred to City Mgr. for reply. Petition signed by installation20of residents traffic lights oat iWestnBentonUniversity 5 ns t, referredtito Traffic Engr. for recommendation. John W. Moore to present a resolution to the City Council concerning massage parlors, referred to Legal Dept. for Herbert review d HooverHighway Guide nSigne System. theTraffic regarin Conn. submitting a certified list of applicants for the position of Maintenance Worker III/Public Works - Water. Applications for Use of Streets and Public Grounds: University Rural Crisis Group, Liberal Arts Student Association and Central American Solidarity Committee to have a Harvest of Hope Walk-a-thon, approved. Tim Seelinger to shoot a film in a downtown alley, approved. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried and repeated the public hearing as set. A public hearing was held on an ordinance to rezone property located at 401 S. Gilbert Street from CC -2 to CB -2. Planning and Zoning Commissioner Mcg nalrd, tonn llace continueesent for the publicdhearingnfor wowweeks. BTherMayorodeclared .the motion carried unanimously, 7/0, all Councilmembers present. Moved by McDonald, seconded by Strait, that the ordinance to vacate an alley between South Gilbert Court and South Van Buren Street, in Block 3, Lyon's First Addition, be given first vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by McDonald, seconded by Zuber, that the ordinance to amend Section 36-58(b)(4) of the Zoning Ordinance concerning the Parking Regulations, be given first vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by McDonald, seconded by Zuber, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived and that ORD. 86-3301, Bk. 27, p. 100, TO AMEND THE ZONING ORDINANCE TO PERMIT SMALL ANIMAL CLINICS AS A PROVISIONAL USE IN THE CC -2 ZONE, be voted on for final passage at this time. Affirma- tive declaredlthe camotion carried.us votMoved bylMcDonald,mseconde7/0, al Councilembers drbye eZuber,esnt.Tthatathe ordinance be finally adopted at this time. Affirmative roll call vote unani- mous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Zuber, seconded by McDonald, that an ordinance to amend the Zoning Ordinance to clarify the definition of Roomer and of Rooming Unit, be given second vote for passage. Affirmative roll call vote unanimous Councilmembers present. The Mayor declared the motion carr , 7/0, all ied, Council Activities November 4, 1986 Page 3 Moved by McDonald, seconded by Strait, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived and that ORD. 86-3302, Bk. 27, p. 101, TO PERMIT PLANNED DEVELOPMENT HOUSING (OPDH) PLANS ON TRACTS OF LESS THAN TWO ACRES BUT GREATER THAN ONE ACRE IN SIZE AND TO PERMIT ADMINISTRATIVE APPROVAL OF FINAL PLANS, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by McDonald, seconded by Strait, that the ordi- nance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Baker, seconded by McDonald, to accept the denial recommendation of the P&Z Comm, on a request for a conditional use permit in the County to establish a sand and gravel operation on the east bank of the Iowa River, North of I-80 and West of Dubuque Street. Baker questioned when the matter would be brought before the Board of Supervisors. McDonald stated the matter is scheduled for action at Thursday's meeting and if the Council votes in favor of the P&Z recommendation for denial, that an extraordinary majority would be required by the Board to approve the request. A public hearing was held to receive citizen comments on the use of 1987 Community Development Block Grant (CDBG) Funds. The following people i ap- pear! for discussion: Karen Hradek, chairperson of Miller -Orchard Neighbor- hood, Paul Nelson, chief Juvenile Officer for 6th Judicial District; Marjorie Hayden -Strait, 1314 Pine Street; Florence Stockman, 2514 Potomac Drive; Beth Walsh, President Bd. of Youth Homes; Carol Thompson, Director Human Services; Morrie Adams, Director Colfelt Place; Bill McCarty, Director Youth Homes; J. Merle Trummel, 314 W. Benton; Jenny Naso, Coordinator United Action for Youth. Staffinember Marge Penney present for discussion. The Mayor announced the following vacancies: Human Rights Comm. - one vacancy for an unexpired term ending 1/1/88; P&Z Comm. - one vacancy for an unexpired term ending 5/1/91. These appointments will be made at the 12/16/86 meeting of the City Council. Moved by McDonald, seconded by Strait, to make the following City Council appointments: David Winegarden, 115 Oberlin Street, to the Bd, of Adjustment for a five-year term ending 1/1/92; reappoint Loren Ellarson, 3153 E. Wash- ington Street, to Bd. of Appeals for a five-year term ending 12/31/91; James Muller, 1125 Seymour Avenue, to the Board of Examiners of Plumbers for a master plumber for a two-year term ending 12/31/88; reappoint Rosalie Reed, 1025 E. Washington Street and Haywood Belle, 311 Haywood Drive and appoint Anthony Haughton, 1906 Broadway, to the Human Rights Comm, for three-year terms ending 1/1/90; Linda Lawrence, 3024 Raven Street, to the Mayor's Em- ployment Bd. for a three-year term ending 11/4/89 and Susan Simon, 127 Glenn Drive, for an unexpired term ending 5/5/87 to the Mayor's Employment Bd. and readvertise the remaining vacancy; reappoint Craig Willis, 333 Magowan Avenue and Anne Hesse, 353 Lexington, to the Parks and Recreation Comm. for four-year tens ending 1/1/91; Fred Goss, 1026 N. Summit and Jean Hood, 26 Council Activities November 4, 1986 Page 4 Rocky Shore Drive, to the Sr. Center Comm, for three-year terms ending 12/31/89. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Councilmember Dickson requested Council allocate money from the COBG contingency fund to make doors in the parking ramps handicap accessible. Dickson expressed appreciation to all involved in the Farmer's Market. Baker requested an update on contact with builders and contractors to streamline the building code, and information from other cities on sanctions against South Africa. The City Mgr, reported letters had gone out to builders, contractors, and boards and commissions to ask for input and no response had been received to date. A memo re South Africa will be in the next Council packet. Baker raised concerns re guidelines for the economic loan pool. The City Mgr. explained the procedure and stated he would report back to Council after meeting with local banks. The City Manager reported he had received telephone confirmation from the Department of Transportation that the City would be receiving $463,000 RISE monies for the Scott Blvd. project. The money was contingent upon the State and the County negotiating an agreement re the reconstruction and maintenance of Local Road. Staffinember Davidson present for discussion. The City Atty, stated the Resources Conservation Commission was sponsor- ing a Home Owners Fair at the Old Capitol Center on Saturday, 11/8, and asked the Transit Dept, to participate. A Mall Lease Agreement needed to be signed prior to the event and should be executed by the Mayor or City Manager, Council directed the City Manager to sign the agreement. Recommendations of Boards and Commissions noted as follows: Recommenda- tions of the Design Review Committee: (1) That the City Council approve the installation of the Herbert Hoover Highway historical marker at the west end of the landscaped island at Clinton Street and Iowa Avenue and that the area's plantings be reviewed for low maintenance and possible changes to provide a better setting for the sign. (2) That the City Council approve the gproposal the City'ssignregulations. (3)igThat �the City �Councilent nsign's approvethe revised� acade plan for the west wall of the Paul -Helen Building. Moved by McDonald, sec- onded by Dickson, to approve recommendation 1 and 2. Zuber raised concerns re the placement of the historical marker, recommendation 1, in the middle of an island near a busy intersection. Recommendations of the CCN Comm.: (1) That the Aid to Agencies monies be allocated in as large amounts as possible in order to reduce administrative cost. (2) That the City Council include the equipment needs of the Free Medical Clinic when considering allocation of the Aid to Agencies fund. (3) That the City Council fund the 1987 CDBG projects in the amounts given: Benton Creek Drainage, $111,730; Youth Homes, Inc. - Acquisition, $100,000; Napolean Park Handicapped Parking Lot, $11,770; Curb Ramp Installation, $5,000; Housing Rehabilitation (six programs), $200,000; Housing Modifications for Frail Elderly, $8,000; Aid to Agencies, $83,500; Homeless Needs Study, $1,000; Program Administration, $100,000; Planning and Program Development, $10,000; Contingency, $69,000. The Mayor declared the motion to approve recommendation 1 and 2 of the Design Review Committee carried unanimously, 7/0, all Councilmembers present. al Council Activities November 4, 1986 Page 5 Moved by Strait, seconded by Dickson, to adopt RES. 86-324, Bk. 93, REFUNDING TIGIDSPROVIDING 1986 R(M RCY HOSPITAL, THE ISSUANCE OIOWAOCITY/,L IOWA), FACILITY REVENUE BON, SERIES OF EMERCY HOSPITAL,IIOWATY I CITY, OIOWA E LENDING PURPOSE OF CITY OF IOWA FOR THE PURPOSEOF DEFRAYING NGTHE COSTDS OF OF TOOF ADVANCE REFUNDING THE OUTSTANDING ISSUE OF $24,235,000 HOSPITAL FACILITY REFUNDING REVENUE BONDS, SERIES 1983 (MERCY HOSPITAL PROJECT) OF THE CITY OF IOWA CITY; THE EXECUTION AND DELIVERY OF A BOND TRUST INDENTURE TO SECURE SAID SERIES 1986 BONDS; THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT BE- TWEEN SAID CITY AND SAID HOSPITAL PROVIDING FOR THE REPAYMENT OF THE LOAN OF THE PROCEEDS OF SAID SERIES 1986 BONDS AND THE SECURING OF SAID REPAYMENT OBLIGATIONS; THE EXECUTION AND DELIVERY OF AN ESCROW DEPOSIT AGREEMENT RELAT- ING TO THE REFUNDING OF SAID SERIES 1983 BONDS; THE SALE OF SAID SERIES 1986 ative roll call vote rS, AND tney inMATTERS.TED abstaing. The CourMayor declared the resolution adopted unanimous, 6/0, Moved by Dickson, seconded by Strait, to adopt RES. 86-325, Bk. 93, p. 926, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A LIEN REGARDING A PROMISSORY NOTE EXECUTED BY WILLIAM P. PAPPAS. Af- firmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Dickson, to adopt RES. 86-326, Bk. 93, p. 927, TAL REHABILITATION NGAN PR GRAMENDMENT TO THE Affirmative ROoll caa11RlvoteNFOR THE unanimous,986 0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Strait, to adopt RES. 86-327, Bk. 93, p. 928, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A SUBORDINATION AGREEMENT REGARDING A LIEN AGAINST REAL ESTATE OWNED BY ROBERT PAYNE. Af- firmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. j Moved by Zuber, seconded by Dickson, to adopt RES. 86-328, Bk. 93, p. 929, APPROVING REDUCTION IN WIDTH OF STORMWATER DRAINAGE EASEMENT ON PLAT OF OAK7/0, allACounciilmTembersLOTS 23 AND 24. present. The Mayorrmative declaredoll c all the resolution adopted. Moved by McDonald, seconded by Zuber, to adopt RES. 86-329, Bk. 93, p. 930, A RESOLUTION OF INTENT AND PROPOSAL TO DISPOSE OF UTILITY EASEMENT ON LOT 3, AUDITOR'S PLAT 32 (BDI), AND SETTING A PUBLIC HEARING ON THIS MATTER FOR 11/18/86. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Baker, to adopt RES. 86-330, Bk. 93, p. 931, AUTHORIZING METCALF & EDDY, INC. TO NEGOTIATE AGREEMENTS AND ENTER INTO CONTRACTS WITH SELECTED CONSULTANTS FOR THE DESIGN OF A PORTION OF THE WASTE- WATER ManagementFACILITY Comnil tee had Ne made the following g or noted recomnendat onsddforand assignments: South Wastewater Treatment Plant - Shive-Hattery, Inc.; Benton Street Relief (University Heights Sewer) - MMS Consultants, Inc.; Ralston Creek Trunk -Shoemaker & Haaland; Snyder Creek Trunk (Southeast Sewer) - Shive-Hattery, Inc./Shoemaker & Haaland/MMS Consultants, Inc.; Geotechnical-Terracon; Map- Council Activities November 4, 1986 Page 6 ping Services - Aerial Services, Inc.; Land Surveys - Landmark Surveying/MMS Consultants, Inc./Shoemaker 8 Haaland. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by McDonald, to adopt RES. 86-331, Bk. 93, p. 932, AMENDING THE BUDGETED POSITIONS IN THE ENGINEERING DIVISION, ESTABLISH- ING CONSTRUCTION INSPECTOR I POSITION. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by McDonald, seconded by Strait, to adjourn 9:30 P.M. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. ATTEST: MARION K. KARR, CITY CLERK WILLIAM J. AMBRISCO, MAYOR im OFFICIAL COUNCIL ACTIONS -11/10/86 Cumulative cost for this calendar year for said publication is b 11/10/86, Iowa City Council, spec. mtg., 8:00 a.m. at the Civic Center. Mayor Ambrisco presiding. Councilmembers present: Ambrisco, Courtney, McDonald, Strait, Zuber. Absent: Baker, Dickson. Moved and seconded to adopt RES. 86-332, RESOLUTION REGARDING THE ISSUANCE OF NOT TO EXCEED $8,500,000 IN AGGREGATE PRINCIPAL AMOUNT OF COMMERCIAL DEVELOPMENT REVENUE REFUNDING BONDS (MID -CITY HOTEL ASSOCIATES- - IOWA CITY PROJECT) SERIES 1986, OF THE j CITY OF IOWA CITY, IOWA, DIRECTING PUBLICATION OF NOTICE OF INTENTION AND AUTHORIZING EXECUTION OF A MEMORANDUM OF AGREEMENT. ; Moved and seconded to adjourn 8:05 a.m. �• The Mayor declared the motion carried. (�(� /WILLIAM J. AMBRISCO, MAYQR s/MARIAN K. KARR, CITY CLER 7' 4*e� ,I i 1 j .I COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES November 10, 1986 Iowa City Council, spec. mtg., 11/10/86, 8:00 a.m. at the Civic Center. Mayor Ambrisco presiding. Councilmembers present: Ambrisco, Courtney, McDonald, Strait, Zuber. Absent: Baker, Dickson. Staffinembers present: Atkins; Boyle, Karr. Tape recorded on Tape 86-C80, Side 2, 208-233. Moved by Zuber, seconded by McDonald, to adopt RES. 86-332, Bk. 93, p.933, RESOLUTION REGARDING THE ISSUANCE OF NOT TO EXCEED $8,500,000 IN AGGREGATE PRINCIPAL AMOUNT OF COMMERCIAL DEVELOPMENT REVENUE REFUNDING BONDS (MID -CITY HOTEL ASSOCIATES -IOWA CITY PROJECT) SERIES 1986, OF THE CITY OF IOWA CITY, IOWA, DIRECTING PUBLICATION OF NOTICE OF INTENTION AND AUTHORIZING EXECUTION OF A MEMORANDUM OF AGREEMENT. The Mayor declared the resolution adopted, 4/0, with the following division of roll call vote: Ayes: McDonald, Strait, Zuber, Ambrisco. Nays: None. Abstaining: Courtney. Absent: Baker, Dickson. Moved by McDonald, seconded by Zuber, to adjourn 8:05 a.m. The Mayor declared the motion carried unanimously, 5/0, Baker, Dickson absent. WILLIAM J. AMBRISCO, MAYOR MARIAN K. KARR, CITY CLERK COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES November 18, 1986 Iowa City Council, reg. mtg., 11/18/86, 7:30 P.M. at the Civic Center. Mayor Ambrisco presiding. Councilmembers present: Ambrisco, Baker, Courtney, Strait, Zuber. Absent: Dickson, McDonald. Staffinembers present: Atkins, Helling, Timmins, Karr, Moen, Milkman, Nugent, Penney, Farmer. Council minutes tape recorded on Tape 86-C8O, Side 2, 233 -END; 86-C83, Side 1, 1 -END. The Mayor noted the additions to the Consent Calendar. Moved by Courtney, seconded by Strait, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions of the regular meeting of 11/4/86, and special meeting of 11/10/86, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: City Council and Bd./Comm. representatives - 10/30/86; Human Rights Comm. - 9/29/86; Housing Comm. - 10/21/86; Resources Conservation Comm. - 10/13/86, 10/27/86; Airport Comm. - 10/9/86; P&R Comm. - 10/8/86; Police and Fire Retirement Joint Systems Bd. - 9/30/86, 10/28/86; Broadband Telecomm. Comm. 10/28/86. Permit Motions and Resolutions: Approving the transfer of a Class C Beer Permit for Inn Ho Shinn dba East-West Oriental Foods, 624 S. Gilbert Street. Approving a Class E Liquor License for Osco Drug, Inc. dba Osco Drug Store #448, 201 South Clinton. Approving a Class C Liquor License for Michael Evans dba Mama's, 5 S. Dubuque Street. Approving a Class C Liquor License for Inc. Limited dba The Sanctuary Restaurant, 405 S. Gilbert. Approving a Class C Beer Permit and Sunday Sales for Inn Ho Shinn dba East-West Oriental Foods, 624 S. Gilbert Street. RES. 86-333, Bk. 93, p.934, ISSUING A DANCING PERMIT. RES. 86-334, Bk. 93, p. 935, ISSUING A CIGARETTE PERMIT. Approving a Class C Beer -Wine License and Sunday Sales for Armond Pagliai dba Pagliai's Pizza LTD, 302 East Bloomington. Approving a Class C Liquor License and Sunday Sales for Yen Ching Restaurant, Inc. dba Yen Ching Restaurant, 1803 Boyrum. Approving a Class E Liquor License for Nash Finch Company dba Econofoods #473, 1987 Broadway. Approving a Class E Liquor License for Bravco Investments, Inc. dba Iowa City Liquor Store, 1922 Keokuk. Approving a Class B Wine Permit for Pan Style Pizza Corp. of Iowa dba Rocky Rococo's Pizza, 118 S. Dubuque Street. RES. 86-335, Bk. 93, p. 936, ISSUING A CIGARETTE PERMIT. Approving a Class C Liquor License for James Burr dba Coaches Corner, 1220 Hwy. 6 West. Motions: Approving disbursements in the amount of $2,547,847.03 for the period of 10/1 thru 10/31/86, as recommended by the Fin. Dir., subject to audit. Approving Abstract of Special Election of 11/4/86, granting Gas & Electric Franchises to Iowa -Illinois Gas & ,Electric. Resolutions: RES. 86-336, Bk. 93, p. 937, ACCEPTING THE WORK FOR THE BURLINGTON STREET BRIDGE RECONSTRUCTION PROJECT BHF -0001-5-(32)--2K-52. Rl Council Activities November 18, 1986 Page 2 Correspondence: Mary Parden expressing appreciation to the City Council for the opportunity of serving on the CCN Comm. Memo from the Traffic Engr.: Parking prohibition on Ridgewood Lane; Parking prohibition Virginia Drive; Parking on Orchard Court. Application for the Use of Streets and Public Grounds: Rebecca Rosenbaum to have a peace vigil at the corner of Gilbert and Washington on 11/7/86, approved. Affirmative roll call vote unanimous, 5/0, Dickson, McDonald absent. The Mayor declared the motion carried. Moved by Strait, seconded by Zuber, to set a public hearing for 12/16/86, on an ordinance to establish a Planned Development Housing Overlay (OPDH-12) Zone on an 8.11 acre tract located at 1900 North Dubuque Street (Old Highway 218) and to be known as Meadow Ridge. The Mayor declared the motion carried unanimously, 5/0, Dickson, McDonald absent. A public hearing was held on an ordinance to rezone property.located at 401 South Gilbert street from CC -2 to CB -2. No one appeared. Moved by Strait, seconded by Zuber, that the ordinance to vacate an alley between South Gilbert Court and South Van Buren Street in Block 3, Lyon's First Addition, be given second vote for passage. Affirmative roll call vote unanimous, 5/0, Dickson, McDonald absent. The Mayor . declared the motion carried. Moved by Zuber, seconded by Strait, that the ordinance to amend Section 36-58(b)(4) of the Zoning Ordinance concerning the parking re- gulations, be given second vote for passage. Affirmative roll call vote unanimous, 5/0, Dickson, McDonald absent. The Mayor declared the motion carried. Moved by Strait, seconded by Courtney, that ORD. 86-3303, Bk. 27, p. 102, AMENDING THE ZONING ORDINANCE TO CLARIFY THE DEFINITION OF ROOM- ER AND OF ROOMING UNIT, be passed and adopted. Affirmative roll call vote unanimous, 5/0, Dickson, McDonald absent. The Mayor declared the ordinance adopted. Moved by Zuber, seconded by Courtney, to adopt RES. 86-337, Bk. 93, p. 938, APPROVING THE PRELIMINARY LARGE SCALE NON-RESIDENTIAL DEVELOPMENT PLAN FOR THE IOWA INTERSTATE RAILROAD OFFICE BUILDING, LOCATED ON A PORTION OF THE HEARTLAND RAIL CORPORATION RIGHT-OF-WAY, ADJACENT TO BLOCK 4,PAGE'S ADDITION, IOWA CITY, IOWA. George Ruppert, 823 Webster, presented a letter of concerns re the proposed development. Larry Schnittjer, MMS Consultants, appeared representing the developer. Council requested information be furnished to them re the size of the storm sewer after review by the Engineering Dept. Affirmative roll call vote unanimous, 5/0, Dickson, McDonald absent. The Mayor declared the resolution adopted. Moved by Strait, seconded by Courtney, to adopt RES. 86-338, Bk. 93, p. 939, APPROVING A MINOR AMENDMENT TO THE FINAL LARGE SCALE NON- RESIDENTIAL DEVELOPMENT (LSNRD) PLAN for Hy-Vee/Drugtown at 1201 North Dodge Street. Affirmative roll call vote unanimous, 5/0, Dickson, McDonald absent. The Mayor declared the resolution adopted. A public hearing was held on a resolution authorizing conveyance by quit claim deed of the City's interest in a utility easement located on Lot 3, Auditor's Plat 32 (BDI). No one appeared. Moved by Zuber, seconded by Baker, to adopt RES. 86-339, Bk. 93, p. 940, AUTHORIZING CONVEYANCE BY QUIT CLAIM DEED OF THE CITY'S INTEREST Council Activities November 18, 1986 Page 3 IN A UTILITY EASEMENT LOCATED ON LOT N3, AUDITOR'S PLAT 32. Affirmative roll call vote unanimous, 5/0, Dickson, McDonald absent. The Mayor declared the resolution adopted. A public hearing was held on a resolution to remove Michael McDonald from the Iowa City Board of Adjustment. No one appeared. The City Atty. explained the State and City Codes relative to holding a,.public.hearing on unexcused absenses. Moved by Zuber, seconded by Baker, to adopt RES. 86-340, Bk. 93, p. 941, TO REMOVE MICHAEL MCDONALD ° FROM THE IOWA CITY BOARD OF ADJUSTMENT. Affirmative roll call vote unanimous, 5/0, Dickson, McDonald absent. The Mayor declared the resolution adopted. Bruce Nestor, representing the Iowa Coal itionA]linstfApartheid and The Progressive Student Network, appeared to urge Council support of sanction against South Africa. E.L. Gvovig, AARP member and homeowner, appeared re salary negotiations and the pension system of Fire and Police Departments. The Mayor announced the following vacancies: Human Rights Comm. - one vacancy for an unexpired term ending 1/1/89; Bd. of Adjustment - one vacancy for an unexpired term ending 1/1/91. These appointments will be made at the 1/13/87 meeting of the City Council. The Mayor noted there were no applications for the vacancies on the Riverfront Comm. and Civil Service Comm., and stated they will be readvertised. I Councilmember Courtney noted the abandoned cars and requested an update on the property adjacent to the car wash on First Avenue. The City Mgr. stated the matter is being pursued. Ambrisco congratulated Councilmember Strait on his 72nd birthday on Thursday. Baker questioned whether formal action was necessary to direct staff to place stop signs at the three-way intersection of Summit and Kirkwood. Moved by Baker, seconded by Courtney, to direct staff to install a three-way stop at Summit and Kirkwood. The Mayor declared the motion carried unanimously, 5/0, Dickson, McDonald absent. Strait asked when the Sokol property would be cleaned up. The City Atty. reported the matter had gone to court and the judge passed sentence. The City will probably remove the debris and charge him for the clean-up, City Mgr. will follow-up. City Mgr. clarified an issue raised at the informal session the previous evening re the speed limit on the Highway 6 By-pass. He stated the speed would be reduced from 45 to 35 west of Keokuk and from 45 to 50 east of Keokuk. Recommendations of Boards and Commissions noted as follows: Recommend- ation of the Housing Comm. to resolve the question of eligibility for housing assistance of single persons who are living in Rental Rehabilitated Units. Recommendation of the Broadband Telecomm. Comm. that the Production i Coordinator position be upgraded to full-time in the FY88 Budget,. Moved by Zuber, seconded by Courtney, to adopt RES. 86-341, Bk. 93, p. 942, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AND AGREEMENT WITH THE IOWA INTERSTATE RAILROAD COMPANY, for improvements to railroad crossings. Affirmative roll call vote unanimous, 5/0, Dickson, McDonald absent. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Strait, to adopt RES. 86-342, Bk. 93, p. 943, APPROVING IOWA CITY'S 1987 THROUGH 1992 STREET CONSTRUCTION PROGRAM. Affirmative roll call vote unanimous, 5/0, Dickson, McDonald absent. The Mayor declared the resolution adopted. Council Activities November 18, 1986 Page 4 Moved by Courtney, seconded by Baker, to adopt RES. 86-343, Bk. 93, p. 944, AUTHORIZING FILING OF A COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM STATEMENT FOR 1987 UNDER THE HOUSING AND COMMUNITY DEVELOP- MENT ACT OF 1974, AS AMENDED, INCLUDING ALL UNDERSTANDINGS AND ASSURANCES CONTAINED THEREIN AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED CHIEF EXECUTIVE OFFICER FOR THE GRANT, as amended, with revisions from the informal session as distributed. Staffinember Milkman outlined the procedure for adding or deleting projects at a later-timeland reviewed recommendations from CCN Comm. from their meeting of 11/18/86. Affirm- ative roll call vote unanimous, 5/0, Dickson, McDonald absent. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Strait, to adopt RES. 86-344, Bk. 93, p. 945, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A LIEN REGARDING A PROMISSORY NOTE EXECUTED BY ROSEMARY V. FEESER. Affirmative roll call vote unanimous, 5/0, Dickson, McDonald absent. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Courtney, to adopt RES. 86-345, Bk. 93, p. 946, AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRIBUTIONS CONTRACT, HOUSING VOUCHER PROGRAM PROJECT #IA05-VO22-003. Affirmative roll call vote unanimous, 5/0, Dickson, McDonald absent. The Mayor declared the resolution adopted. Moved by Courtney, seconded by Strait, that the ordinance amending Section 23-189 of the Municipal Code of Iowa City to change speed limits on parts of Gilbert Street and Dubuque Street, be given first vote for passage. Affirmative roll call vote unanimous, 5/0, Dickson, McDonald absent. The Mayor declared the motion carried. Moved by Courtney, seconded by Baker, to adopt RES. 86-346, Bk. 93, p. 947, ESTABLISHING JUST COMPENSATION FOR THE ACQUISTION OF REAL PROPERTY AND/OR PROPERTY RIGHTS FOR THE WEST BENTON STREET BRIDGE WIDE- NING PROJECT (BRM -M -4044(1)-8B-52), PARCELS A, B, C, D, E, F, G, H, I, J, L AND N. The City Atty. stated this was the first step in implement- ing the Benton Street Bridge Improvement Project and hoped that all parcels could be acquired at values stated in the resolution. Affirmative roll call vote unanimous, 5/0,.Dickson, McDonald absent. The Mayor declared the resolution adopted. Moved by Strait, seconded by Courtney, to adjourn, 8:35 P.M. The Mayor declared the motion carried unanimously, 5/0, Dickson, McDonald absent. �WILIAM . A 1BL0, MAYOR MARIAN K. KARR, CITY CLERK Meeting of City Council and Boards and Commissions Representatives Meeting of Cit v Council and Boards and Commissions: October 30, 1986, 3:30 p.m. at the High1ander. Mayor Bill Ambrisco presiding, Council Present: Ambrisco, Baker (left 4:30 p.m.), Dickson (arrived 4:05 p.m. c oma , Zuber. Council Absent: Strait. Staff Present: Atkins, Helling, Karr. Ambrisco stated this meeting will allow the City Council and representa- tives to discuss activities, goals and objectives of the Boards and Com- i missions and to thank the Board and Commission members for work done in the community. Board of Adjustment - Peter Fisher Fisher stated work is needed on criteria for granting special exceptions and yard requirement variances. Board of Appeals - Marcie Roggow Roggow stated the Board met to hear an appeal regarding fire wall require- ments. The Board's main project this year has been to review the 1985 Uniform Building Code, Uniform Mechanical Code, and the Dangerous Building f Code. i Board of Electrical Examiners and Appeals - William Reddick, Jr. Reddick reported tests are given for master electricians, journeyman electricians, or restricted electricians. The Board acts as an appeal board and interpreter of the National Electrical Code. Reddick said the I Board met four times last year to review test applicants, give exams and j grade exams. The Board also met to hear an appeal and to update and modify testing materials. I Board of Examiners of Plumbers - John Carmack Carmack reviewed the general responsibilities and accomplishments of the Board of Examiners of Plumbers as outlined in the FY86 annual report of Boards and Commissions. Board of Library Trustees - Riley Grimes Grimes stated the Board has reviewed services, implemented several types of service reductions, and will reduce the number of hours the library is open, beginning March 1. Grimes explained the purpose of the reductions is to maintain the current level and quality of services at the library. Grimes said the Board is continuing to look at additional means of fund- ing. Grimes noted the Council will receive minutes of the October 20, 1986, Board of Library Trustees meeting. i 1930 City Council and Boards and Commissions Representatives Page 2 Board of Review - Greg Downes Downes said the Board meets in May to hear protests from persons regarding their assessed valuation of real estate. Downes reported the Board re- viewed 41 appeals this year, 19 cases were upheld and 22 cases were de- nied. Downes stated future Board of Review meetings will be held at the new County Administration Building. In response to Zuber, Downes stated persons initiating a grievance on their assessed valuation should first check to make sure information on the assessor's card is valid and discuss the grievance with assessor. If the person is dissatisfied with the assessor's action regarding the assessed valuation, the person can then make an appeal to the Board of Review between April 16 and May 5. Downes said persons dissatisfied with the Board of Review's decision can appeal to the District Court. Downes stated cases have been appealed up to the Supreme Court. In response to Ambrisco, Downes stated meetings are sched- uled to accommodate petitioners' schedules. Police and Fire Retirement Boards - Duane Allison Ellison said the Boards' major responsibilities are financial investment management and calculating retirement pay benefits; this year, the Board approved disability retirement benefits for Dennis Henry and Ronald Boggs and ordinary service retirement benefits for Robert Keating; and the Board sponsored a State-wide meeting for active members, retirement system board members and city staff to discuss the heart/lung aspects for disability retirement. Ellison said work is being done to improve investment prof- its. Broadband Telecommunications Commission (BTN) - Bill Terry Terry stated BTN would like to hold public hearings when the cable company requests a rate increase. Terry noted that Iowa City is one of three systems that is a leader nationwide in public access. Terry said the BTN is facilitating the use of public access channel 26 and making cable TV more cost effective in the community through developing the institutional network, interactive systems and training tapes. Terry said BTN's budget may need additional funding from the City's general fund. Airport Commission - Harry Lewis Harry Lewis reported that the corporate hangar and airport maintenance facility have been completed. Lewis stated the Airport Commission top priorities are obtaining FAA compliance status and self-sufficiency. Lewis said work is being done on the runway extension project. Airport Zoning Commission - Dick Blum Blum said the Airport Zoning Commission is comprised of members from both Iowa City and Johnson County. Blum said the Commission reviews land use at the Airport and is concerned with development of that area. City Council and Boards and Commissions Representatives Page 3 Committee on Community Needs - Karen Kubby Kubby reported that nine projects were completed in FY86 and recommenda- tions were made to Council regarding the use of FY87 $436,000. Kubby said CCN members were encouraged to visit proposed project sites, utilized a new rating system and developed a final evaluation sheet. Kubby said a curb ramp subcommittee was established; Council was asked to extend the target area for Rental Rehab Program to include high density low -rent housing; and Council was asked to approve the Residential Accessibility Grant Program Manual. Kubby stated there were problems with the decreased funding, lack of citizen input, and agency financial management. Kubby urged Council to lobby the Federal government for stabilized or increased funding. Kubby stated CCN members may work to develop community educa- tional programs. Historic Preservation Commission - Barbara Wagner Wagner stated a film on local historic preservation developed by the Commission and City Planning Department is available at the Library's Audio Video Desk. Wagner reported that the Commission is continuing to work on achieving certified local government status and establishing a house tour. Wagner said a CCN member should be represented on the His- toric Preservation Commission and asked Council to grant the Historic Preservation Commission a full-time staff member from the City Planning Department. Ambrisco said the spirit of cooperation between Boards and Commissions should be established. Design Review Committee - Craig Welt Welt stated the Committee reviews building renovation or signage that occurs on urban renewal parcels of land that involves industrial revenue bonds or intrudes over City Plaza space. Welt said recent projects are the Paul -Helen Building, Blackhawk Minipark area, Plaza Centre One mar- quis, Hoover Highway marker, Plaza landscaping, First National Bank park - Committee would liPlaza ke lightfixtures, expand ,Itsand powersmto enablenreview of s. Welt allsaid renova- tion in the CB -10 and CB -2 districts. Housing Commission - Gary Watts Watts reviewed the Commission's responsibilities and FY86 accomplishments as outlined in the FY86 Boards and Commissions Annual Report. Watt stated that the Commission is appreciative of City staff assistance from Boothroy, Barnes, Seydel, and Milkman. Watts said a $30 appeal filing fee was established. Watts commented that requirements may be too technical or strict for existing housing and revision is needed in the City Housing Code. Watts said there remains a surplus in the housing rehabilitation account. Atkins said Watts will be contacted regarding Code revision. Input was received from BTN representative Bill Terry regarding inspection procedures. Terry said training tapes could be used to add consistency to inspection procedures. /4730 City Council and Boards and Commissions Representatives Page 4 Human Rights Commission - Pat Farrant Farrant said the Commission is responsible for enforcing Iowa City's Non -Discrimination Ordinance and educating the community about human rights issues. The Commission handled 21 complaints plus two informal inquiries in FY86. Farrant said a majority of the complaints were related to housing and employment. Farrant said the Commission conducted two housing audits to determine if discrimination existed in involving rental property on the basis of race and having dependents. In both cases a pattern of discrimination was demonstrated. Farrant said five vacancies on the Human Rights Commission will need to be filled in the near future. Ambrisco said three people in the community were recognized for their human rights efforts. i Planning and Zoning Commission - Horst Jordan I I Jordan stated that the Planning and Zoning Commission met 40 times in FY86. The Planning and Zoning Commission established a zone for research and development park areas and the OPOH. Jordan said the FY87 goals will include work on the new Subdivision Ordinance, Urban Environment Ad Hoc Committee recommendations, neighborhood open space, and the update of the Comprehensive Plan for FY88. Jordan noted appreciation for the assistance from City staff. Senior Center Commission - Geri Hall Hall reported the Senior Center Commission has nine members and meets monthly, the Senior Center now has the additional half-time Senior Center Coordinator to aid volunteer participation, and 600 people participated in a two-day five year anniversary program. Hall explained the purposes of the Senior Center are to provide elderly with social activities and mean- ingful types of social interaction and to give seniors an opportunity to provide something back to the community. Hall said next year's goals include establishing a volunteer bureau to provide elderly volunteers for organizations outside the Senior Center, peer counseling, to fine-tune volunteer training, and to increase volunteer retention. In response to BTN representative Bill Terry, Hall said a large number of Ecumenical Tower residents do participate in Senior Center programs. Riverfront Commission - Ray Helmer Helmer stated the Riverfront Commission utilizes community volunteers, is planning to work with the Mayor's Youth, University and Jaycees on spring cleanup, is streamlining permit process for riprapping, and is working on community education projects. Ambrisco noted the City's appreciation for the high caliper of participa- tion from Board and Commission member volunteers. Meeting adjourned at 5:00 p.m. f�d� �r_ Informal Council Discussion November 17, 1986 Informal Council Discussion: November 17, 1986, at 7:05 p.m. at the ouncm Cambers in t e Civic Center. Mayor Bill Ambrisco presiding. Council Present: Strait, Zuber, Baker, Ambrisco, Dickson, Courtney. i sent: cDona d. Staff Present: Atkins, Timmins, Helling, Karr, Franklin, Moen, Rockwell, i man, enney, Nugent. Ta e -recorded: Reel 86-C81, Side 1, 1 -End, Side 2, 1 -End; Reel 86-C82, m e , CONSENT CALENDAR: i' Reel 86-C81, Side 1 Council agreed to add the following items to the Consent Calendar: Class C Liquor License for Coaches' Corner; Class C Liquor License and Sunday Sales for Yen Ching Restaurant; Special Class C Beer/Wine and Sunday Sales permit for Pagliai's Pizza; Class E Liquor License for Econofoods; Class B Wine Permit for Rocky Rococo's Pizza; Cigarette permit for Carlos O'Kelley's; Class E Liquor License for the Iowa City Liquor Store; Abstract of special election of November 4, 1986, granting gas and electric franchises to Iowa -Illinois Gas & Electric. In response to Courtney, Karr stated the consent calendar additions are result of applicant delays in completing the paperwork and the cancella- tion of the November 2, 1986, Council meeting. Karr noted that Council will be approving a number of new Class E liquor store licenses which must be submitted to the State prior to December 1st to be effective March 1st. PLANNING & ZONING MATTERS: Reel 86-C81, Side 1 A. SETTING A PUBLIC HEARING FOR DECEMBER 16 1986 ON AN ORDINANCE TO ESTABLISH A OPOH 12 ZONE ON AN 8.11 ACRE TRACT LOCATEO AT 1900 NORA DUBUQUE STREET AND TO VICRUVW RIDGE. Moen s a ed 5-fs {Fem- y the Flann1ng & Z-an-f-ng-T-ommission on Thursdayand the developer has requested expedited action on this application. In response to Ambrisco, Moen said the property is located on North Dubuque Street. I ' I i L, i. i j l' I- i 'PRECEDING NT ocumE Informal Council Discussion November 17, 1986 Informal Council Discussion: November 17, 1986, at 7:05 p.m. at the ounct Cambers to t e Civic Center. Mayor Bill Ambrisco presiding. Council Present: Strait, Zuber, Baker, Ambrisco, Dickson, Courtney. sent: c00na d. Staff Present: Atkins, Timmins, Helling, Karr, Franklin, Moen, Rockwell, t man, enney, Nugent. Ta e -recorded: Reel 86-C81, Side 1, 1 -End, Side 2, 1 -End; Reel 86-C82, t e , - CONSENT CALENDAR: Reel 86-C81, Side 1 Council agreed to add the following items to the Consent Calendar: Class C Liquor License for Coaches' Corner; Class C Liquor License and Sunday Sales for Yen Ching Restaurant; Special Class C Beer/Wine and Sunday Sales permit for Pagliai's Pizza; Class E Liquor License for Econofoods; Class B Wine Permit for Rocky Rococo's Pizza; Cigarette permit for Carlos O'Kelley's; Class E Liquor License for the Iowa City Liquor Store; Abstract of special election of November 4, 1986, granting gas and electric franchises to Iowa -Illinois Gas & Electric. In response to Courtney, Karr stated the consent calendar additions are result of applicant delays in completing the paperwork and the cancella- tion of the November 2, 1986, Council meeting. Karr noted that Council will be approving a number of new Class E liquor store licenses which must be submitted to the State prior to December 1st to be effective March 1st. PLANNING & ZONING MATTERS: A. SETTING A PUBLIC HEAR Reel 86-C81, Side 1 1986. ON AN mmntwi DU, , IND T BE -KNO N 1 S MEADO 14 R RIDG u oenI sOaAe 1900sNORem wt I I be considured by the Planning & Z0_nTn­9_To_ffrnission on Thursday and the developer has requested expedited action on this application. In response to Ambrisco, Moen said the property is located on North Dubuque Street. r I II I I Minutes Informal council Discussion November 17, 1986 Page 2 B. PUBLIC HEARING ON AN ORDINANCE TO REZONE PROPERTY LOCATED AT 40.1 SOUTH GILBER7 STREET FROM CC -2 TO CB -2. Moen stated Council received her ovte er memo regar ing is re uest. stated Council will not vote on this item atntomo response ow's formalCouncil meeting. Dickson asked why Planningg Moen Wallace voted in opposition of the rezoning.Zoning Commission member Com- mission member Scott stated Mar llace Planning 8 Zoning Com - accessing the proposed parking southof the lbuilding ssite concerned onto Gilabout bert Street. Sno cott explained that public parking is limited in the area; on Plannings& ZoningiConmissponefeltrthatkifgthe property the property; and the redeveloped, it would have to be a mixed use. be consideration was given to the fact that more apartments 'are onot needed in Iowa Cit Baker asked if any needing more apartments S revolves d more the aroundotheelocation Iowa thosedwelling units and not the number of dwelling units. Baker, City Attorney Timnins stated the City is not under anyIn poblige� tion to rezone any particular piece of property. Courtney raised concerns about spot zonin ered spot zoning. g Scott explained it would not be consid- C• ORDINANCE TO VACATE AN ALLEY BETWEEN SOUTH GILBERT COURT AND SOUTH VAN BF STREET IN BLOCK 3 LYON'S FIRST ADDITION. No Council discus- sion. i D. ORDINANCE TO AMEND SECTION 36-58 b 4 OF THE ZefeONING ORDINANCE CON- CERNING THE PARKING REGULATIONS. o er na ura ea ures as a imtatiionntoathe provision of addid references to itional parking spaces have been deleted. E. DRDfNnurF rn nu,u— F. uriuge; and the Board of Adjustmented uruve kans r the ial Streetion willbenNovemmoved to the new nOffice klin explained bildiOffices from building Othe ffices not affect train movement; and only Iowa Interstate Railroad Office workers will use the new office building. Courtney stated he truck has been contacted by an area resident regarding complaints about going toathecOffice builddirt and ingris will traveln the rea nohli onnklin WebsteriStreetfto enter the site. Franklin explained that a planting screen will be required between the office building and the park. 9 Minutes Informal Council Discussion November 17, 1986 Page 3 G. on the north side of the building. FINALIZE CDBG PROGRAM ALLOCATIONS: FINAL LSNRD PLAN FOR Franklin stated the cooler and entranceway Reel 86-C81, Side 1 City staff and Council discussed the 1987 CDBG CCN recommendations as follows: Youth Homes Inc. - Acquisition - ;100,000. Zuber stated that Youth Homes Inc. Board of Directors should be held accountable for past activities, the lease at their present location requires Youth Homes to repair the property to its original condition. Those repair costs could exceed ;10,000. Zuber said that CDBG monies should be used for property purchase and not for repairs of the current property under lease. Baker suggested allocating funds contingent on reaching a satisfactory agreement with Youth Homes regarding how the money is actually spent. Bill McCarty, Director of Youth Homes, Inc., stated property maintenance is now a high priority, a substantially different program will be in operation, and Youth Homes would be willing to meet with City staff to work out a tight agreement with proper accounting procedures. McCarty said Youth Homes is planning a private fund drive considering the mixed financing alternatives for purchase and maintenance of the property. In response to Zuber, McCarty said it would cost an estimated ;40,000 to upgrade the current property, including renovation of the kitchen and bathroom. McCarty said he is looking for volunteers to assist with the property repairs. Baker raised concerns about upgrading a privately owned rental property. Strait suggested buying the property that currently houses Youth Homes. Ambrisco noted that moving Youth Homes to a new location would impact on the new neighborhood. McCarty said neighbors are going to be concerned but the frequency of problems is less with a group home for females. Zuber sug- gested allocating ;25,000-;30,000 to assist with interior renovation and reviewing the program after one year's operation. Baker suggested setting aside the ;100,000 allocation until a specific proposal could be agreed upon. Zuber offered allocating the funds as a matching grant. Courtney inquired about the cash flow projection and suggested setting up a delayed payback on a loan. Council agreed to set aside ;100,000 for 90 days to allow Youth Homes time to investigate a number of alternatives for housing the program and financing the facility. Milkman said the CDBG program statement will state that the ;100,000 will be used to provide adequate housing for Youth Homes, Inc. Milkman said the 1987 CDBG money will become available in February and any agency/subrecipient that will be administering the funds, a very detailed and separate contract will be required and includes the stipulation that CDBG money be returned if the program is terminated. Courtney said an advantage of ownership is build- ing up a retained equity. Benton Creek Drainage Phase II - ;111,730. Milkman said total cost of construction of the project is estimated at ;145,000 and GO bonds could be used as another source of funding. Baker suggested using contingency funds (further discussion later in the meeting). Minutes Informal Council Discussion November 17, 1986 Page 4 HousingRehabilitation (six programs) - 3200 000. Milkman strongly recom- mend, ucing the ousing reha a location to ;180,000 using the remain- ing $20,000 for the Benton Street program. Milkman said Congress has voted to continue the rental rehab program and Iowa City should receive an estimated ;30,000. Atkins said that contracts will require the rehab - money to be returned if the property is sold. Housin Modifications for Frail Elderl ;8,000. Milkman noted this service was being a were ru er y ervices. Napoleon Park Handicapped Parkin Lot - S11 770. Milkman said the Parks Superintendent has indicated the project could be done without CDBG funds and staff is recommending the money be used for the Ralston Creek Bank Stabilization Project. Curb Ramp Installation - ;5,000. Milkman said this is a continuation of the 1986 program to provide curb ramps, particularly close to the parks. Public Services/Subrecipient Activities - ;83 500. Milkman said funds have been allocated in proportion to the City's general revenue sharing funding for the 11 agencies. Milkman explained that if the Council funded a free bus ticket program, Free Medical Clinic equipment, and any part of salary for the Human Services Coordinator from the public services alloca- tion, the allocation to other agencies would be reduced. In response to Dickson, Kubby stated no information has been received regarding obtaining donated equipment for the Free Medical Clinic. In response to Zuber, Penney replied the maximum costs of the free bus ticket program is ;3,000 annually. Penney explained the City Council will probably modify the Aid to Agencies amounts after the joint funding hearings. Program Administration - $100,000. No Council discussion. Planning and Program Development_- ;10,000. No Council discussion. Homeless Needs Studv - 51,000. Zuber, Ambrisco, and Courtney did not favor funding the Homeless Needs Study, Baker and Dickson favored funding - ;2,000 for the study. Strait suggested allocating $1,000 to fund the study. Doors for Handicapped Accessibility between the Capitol Street Parkins R_amP and Old UW itol Mail - ;10,000. In response to Courtney, Atkins state 19,060 is only one es ma a and the project has not been bid out. Council approved the allocation. Benton Street Drainage Project (Continued). Milkman explained the actual construct on cost, ;145,000 wil come out of the COBG funds and the design and inspection will be done by the Engineering Department. Atkins indi- cated that for the FY88 budget he hoped to allocate all design and in- spection costs to projects rather than funding from the general fund. 1- `f/ Minutes Informal Council Discussion November 17, 1986 Page 5 Coffelt Place Rehabilitation - $11,300, In response to Baker, Milkman said 534,000 would remain in the contingency fund if Coffelt Place reha- bilitation program received money from that fund. Atkins suggested ap- proving the program with the understanding that it would be a contingency esator covers to obtain and timateuforre athe pnd irojiect �uMorrieboiler Adams, Director of Coffelt Place, stated f Coffelt Place has never requested funding assistance from Iowa City and the boiler, radiator covers and repairs are needed at the house. In response to Ambrisco, Adams stated the boiler did pass State inspection, but the boiler may or may not last throughout this winter. General Comments. In response to Kubby, Baker stated the Homeless Needs Study cou d be discussed again. Kubby asked Council to fund Free Medical Clinic equipment from the public services allocation, Kubby said $1,500 would enable the Free Medical Clinic to purchase centrifuge equipment. Atkins, Milkman, and Penney stated they have contacted service clubs regarding obtaining equipment for the Free Medical Clinic. Council agreed to allocate $3,900 to the Free Medical Clinic from the public service/Aid to Agencies. SANCTIONS REGARDING SOUTH AFRICA; Reel 86-C82, Side 1 Ambrisco stated Councilmembers received the City Manager's November 12, 1986, memo regarding South Africa sanctions. Baker asked Council to take an immediate position that the City will not do business with companies that invest in South Africa and establish a timetable to stop doing busi- ness with those companies the City is currently doing business with. Zuber stated Council should attend to matters of more importance to the City. Strait stated the City should support the State of Iowa federal govern- ment, and State Board of Regents' sanctions and pronouncements that are already in operation. utilized Ambrisco said valuable staff time shouldn't be to develop an ordinance when other sanctions already exist. Courtney stated he wasn't elected to deal with national policy and local sthere was anctions would create problems within the community. Ambrisco noted that Baker statedtthere3IsitsupporOf t withiuncil n infavor wa oCity pursuing asa ct ons cin South Africa. j COUNCIL TIME/AGENDA: Reel 86-C82, Side 1 . Baker d about 1 at Kirkwood nd Summit Street.ngTheeCity Mgrnsstatedianof memos from he Traffic Engra would be in the packet. Ambrisco noted that Council had asked staff to install the stop signs. Council directed staff to install the stop signs. 2. Courtney asked if the speed limit on Highway 6 By-pass will be re- duced. Atkins stated the DOT has agreed to reduce the speed limit and I he will provide Council with more information. I 3. Ambrisco stated that Dickson, Courtney and City Manager Atkins at- tended the tribute to volunteers held that evening at the Senior f Center. i I z y/ Wi