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HomeMy WebLinkAbout04-14-2016 Historic Preservation CommissionIowa City Historic Preservation Commission J/ 1 I I 511 ,a r 7 Thursday c yb , April 14, 2016 5:30 p.m. z �'° .,,,1i11�= �I I� '9 I • C�� I v � �Q Uk I ix'` Emma Harvat Hall r �� City Hall IOWA CITY HISTORIC PRESERVATION COMMISSION Thursday, April 14, 2016 City Hall, 410 E. Washington Street Emma J. Harvat Hall 5:30 p.m. A) Call to Order B) Roll Call C) Public discussion of anything not on the agenda D) Certificate of Appropriateness 1. 613 Grant Street — Longfellow Historic District (window relocation and door installation) 2. 716 Dubuque Street —Local Historic Landmark (exterior improvements) E) Report on Certificates issued by Chair and Staff Certificate of No Material Effect — Chair and Staff review 1. 1118 E. College Street — East College Street Historic District (Roof replacement) 2. 508 Church Street — Goosetown/ Horace Mann Conservation District (Storm Window replacement) 3. 530 Ronalds Street — Brown Street Historic District (porch membrane reroofing and siding replacement) 4. 120 Fairchild Street — Iowa City Historic Landmark (roof and gutter replacement, chimney repair, siding and trim repair and painting) Minor Review — preapproved item — Staff review 810 N. Johnson Street — Brown Street Historic District (window sash replacement) F) Commission Representation State Code Amendment G) By -Law Amendments H) Consideration of Minutes for Match 10, 2016 I) Commission Information and Discussion J) Adjournment Staff Report Historic Review for 613 Grant Street District: Longfellow Historic District Classification: Contributing April 7, 2016 The applicant, Julie Weeks, is requesting approval for a proposed alteration project at 613 Grant Street, a contributing property in the Longfellow Historic District. The project consists of relocating an original window from interior wall to the rear exterior facade and adding a salvaged door to the same facade. Applicable Regulations and Guidelines: 4.0 Iowa City Histonc Preservation Guidahnes for Alterations 4.3 Doors 4.13 Windows Staff Comments Historic Significance With an estimated construction date of 1915-1925, this home reflects a late 19th century/early 20th century American Bungalow style. This one story gable roof dwelling is of frame construction and is clad in weatherboard siding. The area around Grant and Oakland Streets developed following the completion of the Rundell streetcar line in 1910 and the construction of Longfellow School in 1917. It provided housing for both blue collar and white collar workers: the growing middle class. There was a dependence on new forms of transportation and a desire for detached, single-family homes. Many houses in the neighborhood have small garages located near the rear of the lot with narrow driveways. The gable fronts the street and a wide, open porch welcomes visitors. The home is relatively void of ornament, but the simplicity of design does not render it unrepresentative of the era. It is a basic design for the period and therefore is a contributing structure in the Longfellow Historic District. Proposed Modifications The applicant is proposing moving a window that was originally on the north exterior facade but was enclosed in a porch addition long ago, to the west (rear facade) facing the backyard. Additionally, the applicant plans to add a salvaged door to the same west wall. The door and window will both be trimmed to match other trim on the sides of the house. Compliance with Guidelines The guidelines recommend adding new door openings that are trimmed to match other openings on the building. Historic door styles should be used when adding new openings. New windows should be added in a location that is consistent with the window pattern of the historic building and the windows should match the size type and other details of the existing original windows. In Staffs opinion, the window that the applicant wishes to relocate was originally an exterior window on the building and is appropriate to become an exterior window again. In the current location, the window is enclosed by a porch addition and removing it will not impact the exterior appearance of the building. The rear facade does not have any other windows with which to align so staff finds that either side of the rear facade would be an appropriate location. The original front door on the building is a full light with a wide bottom stile but the window is trimmed out in an oval panel. This formal design is entirely appropriate for a front door. A rear door would usually be simpler in design. The applicant located a salvage door that has a similar full light with wide bottom stile without the oval panel. Staff finds that this door would be appropriate for the rear facade of this building. The trim on the front fagade is more detailed than the trim on the sides. Matching the trim on the sides at the new openings would be appropriate for this building. At the time of the staff report, the step access to the new door was not confirmed. Recommended Motion Move to approve a Certificate of Appropriateness for the project at Address as presented in the staff report with the following conditions: The access to the new door (step) is approved by staff and chair. :. ;��_= fir• ., 9anfea wq�VL- Aft's a�- Application for I3istoric Review Application for alterations to the historic landmarks or properties located in a historic district or conservation district Pursuant to Iowa City Code Section 144C. Guidelines for the Historic Review process, explanation of the process and regulations can be found in the Iowa City Historic Preservation Handbook, which is available in the Neighborhood and Development Services office at City Hall or online at: www.icgov.org/BPhandbook The HPC does comply with all building permit. For Staff Use: Date submitted: -3-/--7L/-LL_ ❑ Certificate of No material Effect ❑ Certificate of Appropriateness ❑ Major review ❑ Intermediate review ❑ Minor review not review applications for compliance with building and zoning codes. Work must appropriate codes and be reviewed by the building division prior to the issuance of a Meeting Schedule: The HPC meets the second Thursday of each month. Applications are due in the office of Neighborhood and Development Services by noon on Wednesday three weeks prior to the meeting. See attached document for application deadlines and meeting dates. Property Owner/Applicant Information (Please check primary contact person) . 10 Property Owner Name: a A.1 t, t _lt c Email: t .1 k ri Phone Number: (0k 321.4a30 Address: City: Ids C,;-, State:g 4, Zip Code: it 2 2 y a F9r Contractor / Consultant Name: Email: Phone Number: (3t9) 321 - 41.31 Address: is 13 Gr"A+ City: Jft . ga a r6l State: 1 R Zip Code: 52 t4 O Proposed Project Information Address: Use of Property: R. 4,, I Date Constructed (if known): N 4 a Historic Designation (Maps are located in the Historic Preservation Handbook) ❑ This Property is a local historic landmark, OR This Property is within a historic or conservation district (choose location): ❑ Brown Street historic District ❑ College Green Historic District ❑ East College Street Historic District 1$ Longfellow Historic District ❑ Northside Historic District ❑ Summit Street Historic District ❑ Woodlawn Historic District Within the district, this Property is classified as: 91 Contributing ❑ Noncontributing ❑ Clark Street Conservation District ❑ College Hill Conservation District ❑ Dearbom Street Conservation District ❑ Goosetown / Horace Mann Conservation District ❑ Governor -Lucas Street Conservation District 0 Nonhistoric Application Requirements Choose appropriate project type. In order to ensure application can be processed, please include all listed materials. Applications without necessary materials may be rejected. ❑ Addition (Typically projects entailing an addition to the building footprint such as a room, porch, deck, etc.) ❑ Building Elevations ❑ Floor Plans ❑ Photographs ❑ Product Information ❑ Site Plans Alteration (Typically projects entailing work such as siding and window replacement, skylights, window opening alterations, deck or porch replawment/construction, baluster repair, or similar. If the project is a minor alteration, photographs and drawings to describe the scope of the project are sufficient.) ❑ Building Elevations ❑ Photographs ❑ Product Information ❑ Construction of new building ❑ Building Elevations ❑ Floor Plans ❑ Photographs ❑ Product Information ❑ Site Plans ❑ Demolition (Projects entailing the demolition of a primary structure or outbuilding, or any portion of a building, such as porch, chimney, decorative trim, baluster, etc.) ❑ Photographs ❑ Proposal of Future Plans ❑ Repair or restoration of an existing structure that will not change its appearance. ❑ Photographs ❑ Other: ❑. Product Information Please contact the Preservation Planner at 356-5243 for materials which need to be included with application. Proposed Project Details Project Description: NeV�w_ Ay. rrrosv. 05C4'tia W.ndc'w Wet eit -m'pprG roovt G Materials to be Used: 1 0ruh iV%% k .o .nele-y � maalern SitA L1Ge r Exterior Appearance Changes: Z 15"I"' Aa k- ac 1 hispres/app &r tustOnaevim.doe 614114 ?'� kA IVL vas�� AlcUny door' J t ('011 ? &Vlw-d ?lance.Cer WsS+ vrall. s 1v.st�N 5 r sl%r]er deco cn .West Wmll, �o Window similar to the one that will be moved Salvaged door to be refinished and installed on rear facade of house 3 Front Door- original to house R Staff Report March 31, 2016 Historic Review for 716 N. Dubuque Street Classification: Local Historic Landmark The applicant, Mitch King, is requesting approval for a proposed alteration project at 716 N. Dubuque Street, a local Iowa City Landmark. The project consists of roof replacement, siding replacement on the dormers, tuck pointing and masonry repair, deck removal and brick wall reconstruction, door reconstruction, trim and window replacement, painting, and stair reconstruction. This house is currently in the rezoning process for designation as a Historic Landmark. At the February 11, 2016 meeting the Commission discussed and approved the Local Historic Landmark Nomination. It is anticipated that the City Council will approve the final reading of the ordinance designating this property as a Landmark at their April 19 meeting. Landmark status makes the property eligible for special exceptions (Section 14-2B-8 of the zoning code) that allow the Board of Adjustment to waive or modify certain zoning requirements to help support the continued use of historic buildings. On February 17 the Board of Adjustment approved a special exception for a historic preservation waiver of required parking to allow a fraternity with up to 21 residents, contingent upon the applicant outlining a rehabilitation and maintenance plan for the property to be approved by the Historic Preservation Commission. This application outlines the work to be completed. Applicable Regulations and Guidelines: 4.0 Iowa City Historic Preservation Guidelines for Alterations 4.1 Balustrades and Handrails 4.2 Chimneys 4.3 Doors 4.8 Masonry 4.10 Porches 4.11 Siding 4.13 Windows 4.14 Wood 7.0 Guidelines for Demolition 7.1 Demolition of Whole Structures or Significant Features Staff Comments Historic Significance This two and one-half story gable roof building (three and one-half stories on the north side) was constructed on this site in 1931 as a fraternity house. In the 1920s and `30s, fraternity and sorority houses were being built in various parts of Iowa City —there were eight built on North Dubuque alone between 1920 and 1933. These houses were often replacing houses that the Greek letter societies had purchased or rented to provide housing for their members. The new houses appear to have been architect -designed, although no architect has been identified for this house, and were primarily in various popular revival styles. This L-shaped house is an example of the Tudor Revival Style, with steeply pitched gables, half-timbering, and with stone surrounds at the doors and windows and quoined corner. A rear wing was added at the second floor level and this is covered with the traditional half-timbering. A small "garden gate" arch with stone surround is located to the left of the main entrance. Proposed Repairs and Modifications The applicant is proposing replacement of all the asphalt shingle roofing material and is requesting approval for Brava (recycled plastic) roof tiles in the Cottage Blend, which resemble a slate roof The proposal also includes replacing the shingle siding on dormers with Hardie Plank Cement board Panel in stucco style and Tudor colors. Hardie Plank Cement board will also replicate the trim board in the Tudor -style like the second floor stucco and board section over the north porch. The applicant is proposing removal of the north deck and addition of new stairs with a hand railing to match existing railings and painted wood around the building. The area of the deck will become a bicycle and scooter parking area. Applicant plans to repair the historic brick wall, and if needed, install a barrier post to prohibit car parking in the area designated for scooter parking. A drawing of the stair, wall and parking area are included in the application. The applicant has developed a 5-year plan for replacing each of the 88 vinyl windows on the building. All windows on the west and north side of the building will be replaced within the first two years, as these sides are the most visible from Dubuque Street. The replacement windows will be metal clad, solid wood Quaker brand Classic Fit Series double hung windows with simulated divided lights to match the original historic windows shown in historic photos. The windows and trim will be dark to blend with the darker boards of the Tudor -style, also matching the historic appearance of the windows. Trim at the windows will be replaced as needed with wood to match the original profiles. Soffits and trim boards on the original second floor Tudor -style paneled section will be replaced as needed with wood or Hardie Plank cement board to match the existing pieces. The applicant is proposing to paint all the trim around the 35 replaced windows in a dark brown color to match the Tudor style architecture. All the railings around the North facing deck and stairs will be painted to match the dark brown Tudor color of the replaced windows. The Stucco will be painted in a light color appropriate for a Tudor -style building. The applicant has proposed replacing the front door facing Dubuque Street with a customized replica made of wood, as the current door appears to have rotted through the bottom. The applicant has submitted a proposal from TNT Tuck Pointing regarding the various restoration projects in need of addressing on this building. The proposal involves replacing broken or missing brick and repairing the existing archway on the west side of the building. The chimney and building walls will also be tuck - pointed and repaired as needed. Compliance with Guidelines The guidelines recommend replacing asphalt shingle roof with architectural asphalt shingles in a color that mimics wood shake shingles. Trim replacement should be wood or a wood substitute that retains the appearance and function of the original wood and is durable, accepts paint and is approved by the Commission. Replacement windows should match the type, size, sash width, trim, and use of divided lights of the historic windows. New windows should be wood or metal clad wood. The guidelines outline masonry repair and replacement that follows the Secretary of the Interior's Standards for Rehabilitation. The methods for tack -pointing and masonry replacement are outlined. New masonry should match existing masonry. The guidelines specify handrail designs with square spindles, larger top and bottom rails and prominent posts. Concrete steps should be used for brick, concrete or masonry porches. In Staff's opinion, the use of #2 pine for window trim replacement, painted to match the dark brown of the wood Tudor -style detail is appropriate. Using either cement board or wood for soffits is also appropriate. Recreating a Tudor -style siding of stucco and board using cement board products in the place of the existing asphalt shingles will improve the historic character of this part of the building while also maintaining a relatively low -maintenance finish material. The existing vinyl replacement windows are in bad shape. Replacing them with metal clad wood windows in a dark color approximating the original windows will restore much of the original architectural character of the building. With the large number of windows, replacing them on a schedule that takes in consideration windows that need to be replaced immediately as well as adjacencies so that elevations look consistent through the process is acceptable. The 4-year replacement plan seems to take these ideas into consideration. Window trim replacement will be on a similar schedule since some are in need of immediate replacement. The current deck is not original. Through investigation it appears that the north porch had concrete steps in that area. Historic photographs show a low brick wall on the north side along an alley. The applicant's proposal to remove the deck and wood steps, rebuild the wall, and construct new concrete steps and wood railing to match the existing porch railing restores some of the original character while also providing a scooter parking area screened from view and a railing that meets current code standards. Ensuring that the space will not allow the entry of cars will be essential. Masonry repair is also a structural necessity with this building. The chimney, arch and part of the main north wall are deteriorated significantly. Rebuilding the low brick wall at the front entry will also include the repair of the stone corner pillars that have deteriorated. The masonry contractor appears to be aware of the rehabilitation standards and the mortar and workmanship considerations. The existing asphalt shingle roof could be replaced with an architectural quality asphalt shingle. The applicant has proposed an alternative product that would mimic a slate roof instead of a wood shake shingle. Most large masonry Tudor structures would have had slate roofs originally but some had shake shingles. Mimicking slate on this building could be considered appropriate. The color of the material seems to be a good match for the variation in natural slate and the stone structure. The material proposed has not been in use for an extended period so that its resistance to weathering, fading and similar damage can be assessed beyond the manufacturer's statements. Staff would caution that the applicant should be prepared to ensure that the roof remains in a sound and aesthetically cohesive condition or arrange replacement. It is possible that the Commission could consider this project as an appropriate material on this structure if appropriate assurances are made. Samples will be available at the meeting. Recommended Modon Move to approve a Certificate of Appropriateness for the project at Address as presented in the staff report with the following conditions: • Trim and Stucco colors approved by staff ■ Brick match approved by staff �1 716 N. DUBUQUE - PHI KAPPA SIGMA FRATERNITY HISTORIC PHOTOGRAPHS Lnft��� Photo from 1956-1960 unim"Ity of Iowa Special coll"bMs ;h Ain �Ll •ni y 1 - Photo from c. 1980 LMlWMkV alp SpllW CMMede ' r APPLICATION FOR HISTORIC Rl VIEW Application for alterations to the historic landmarks or properties located in a historic district or conservation district pursuant to Iowa City Code Section 14-4C. Guidelines for the Historic Review process, explanation of the process and regulations can be found in the Iowa City Historic Preservation Handbook, which is available in the Neighborhood and Development Services office at City Hall or online at �srrP,-j.icgov.org/historicl2reservationresources it Staff Else_ ate submitted- ?" + 4 CeMficaU- of No maten ?'fferf ti Wtfflc of Apjwupriatenc-'s 5j'/Iviajor Review ❑ hnte-mediate Review Y `p; 11 "RmawmV The HPC does not review applications for compliance with building and zoning codes. Work must comply with all appropriate codes and be reviewed by the building division prior to the issuance of a building permit. Meeting Schedule: The HPC meets the second Thursday of each month. Applications are due in the office of Neighborhood and Development Services by noon on Wednesday three weeks prior to the meeting. See last page of this application for deadlines and meeting dates. PROPER'ry OWNF-R/ APPur-ANT INFORMATION + - --- - - n1 ❑ Property Owner Name: ; The 6/ / ; n.g Email: eel LA ✓l e Phone City: oC-"d '` State: owa Zip Code:�D ❑ Contractor/Consultant Name: Email: Phone Address: City: State: Zip Code: INFORMATIO — Address: 1 Use of Property: a rr n.4. Date Constructed (if known): �_ Htsrar�c DEsrGNAT1ON L_ [Maps a} a located at the fnllawing iink x N' �' ytc rI _ 3 i t__ - Lii This Property is a local historic landmark. ^ Lf OR ❑ This Property is within a historic or conservation district (choose location): ❑ Brown Street Historic District ❑ Woodlawn Historic District ❑ College Green Historic District ❑ Clark Street Conservation District ❑ East College Street Historic District ❑ College Hill Conservation District ❑ Longfellow Historic District ❑ Dearborn Street ConservationDistrict ❑ Northside Historic District ❑ Goosetown/ Horace Mann Conservation District ❑ Summit Street Historic District ❑ Governor -Lucas Street Conservation District Within the district, this Property is Classified as: ❑ Contributing ❑ Noncontributing ❑ Nonhistoric "KICATION ft-, Choose appropriate project type. In order to ensure application can be processed, please include all listed materials. Applications without necessary materials may be rejected. ❑ Addition (Typically projects entailing an addition to the building footprint such as a room, porch, deck, etc.) ❑ Building Elevations ❑ Floor Plans ❑ Photographs ❑ Product Information ❑ Site Plans Alteration QYPicallY Projects entailing work such as siding and window replacement, skylights, window opening alterations, deck or porch replacement/construction, baluster repair, or similar. If the project is a minor alteration, photographs and drawings to describe the scope of the project are sufficient) ❑ Building Elevations ❑ Product Information ❑ Photographs ❑ Construction of a new building ❑ Building Elevations ❑ Floor Plans ❑ Photographs ❑ Product Information ❑ Site Plans ❑ Demolition (Projects entailing the demolition of a primary structure or outbuilding, or any portion of a building, such as porch, chimney, decorative trim, baluster, etc.) ❑ Photographs ❑ Evidence of deterioration ❑ Proposal of Future Plans ❑ Repair or Restoration of an existing structure that will not change its appearance. ❑ Photographs ❑ Product Information ❑ Other Please contact the Preservation Specialist at 356-5243 for materials which need to be included with applications -_ APPl,IGATION Rzio REMN" - Project Description: Materials to be Used: hxterior Appearance Changes: SUBMIT 716 N. Dubuque Street- Work for approval by HP commission Roofing: (Dormers) I will be replacing all the asphalt shingle roofing material. I am requesting approval for Brava roof tiles in the Atlantic Blend. Replace shingle siding on dormers with LP Smart Side Panel in stucco style with 4" LP Smart Board Trim detail In Tudor colors. Deck/Porch/Parking Area: Deck removed as shown in drawing and replaced with new stairs, the hand railing that will match existing railing painted in Tudor colors to match the replaced and painted wood around the building. Historic brick wall fixed and replaced far enough to prohibit car parking. If the wall doesn't continue far enough, than a barrier post will be installed. Parking is for Scooter or Bicycle only. Windows: I provided Jessica with a diagram outlining my 5 year plan forreplacing every window (88 windows) on the 716 N. Dubuque St. building. I have also included the Brand and Specs of the windows that will be used. Within my first two years I will have replaced ever window on the West and North side of the building. These sides are the most visible from Dubuque St. Painting: All the trim around the 35 replaced windows will be painted a dirk brown color to match the Tudor style architecture. All the railings around the North facing deck and stairs will be painted to match the dark brown Tudor color of the replaced windows. The Stucco will be painted in a Light Tudor color to match the historical guidelines. Masonry: I have submitted a Proposal from TNT Tuck pointing showing you'the issues that are in need of addressing on this building. The pictures layout where and what they plan on doing at each location. They will replace broken or missing brick. They will need to fix the existing arch way on the West side of the building due to the stone falling and the safety of the structured archway. Door: The front door facing Dubuque St. has been rotted through the bottom. I will have a new door built that is the exact replica of the current door. Trim: I will repair/replace every window trim and sill with LP Smart Side Product or #2 Pine as I replace the windows over the next 5 years. I will be replacing 35 Windows the first year (2016). 1 will repair/replace all damaged soffit pieces this year (2016) with LP Smart Side soffit material. After each window is replaced I will paint and replace/repair all damaged trim as needed. r-7. New Brick Wall New Stairway Existing Stairway and Wall KMB Profllfanegement r �a a PI'7 -?".Ll 1 1. 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I i �j bravaroof!ile rem i (:3 i9! 338-5706 / wfo@bravamoftiie com i AESTHETICS BRAVA SELECT SLATE NATURAL SLATE Authentic Look ✓ ✓ Solid Accessories for Realistic Installation ✓ Yes, real slate is solid Multi -Color Variegated ✓ Only most expensive PERFORMANCE Fire Retardant: Class A or Class C ✓ ✓ Wind Resistance: 110 + mph ✓ ✓ Impact Resistance: Class 4 ✓ It/ Freeze/Thaw Resistant ✓ May spall in alpine regions Maintenance Free ✓ Requires inspection and repair throughout life cycle Color -Fast `/ ✓ Hail Warrantied `/ INSTALLATION Lightweight ✓ Estimated Waste Factor Low High, slates with hairline cracks or broken during installation are discarded, can be as high as 15% Gun Nailed in Cold Weather ✓ pftkqq% BRAVA — ROOF TILE — CONTACT US FOR CUSTOM COLORS TODAYI brovar�cftile u:ir.,/ ;31V) a38 c: Cb in`oiybicv:uccttre � rm `4 ppp I� THIS DOCUMENT CONTAINS CONFIDENTIAL AND PROPRIETARY INFORMATION INTENDED FOR THE PRIVATE USE OF QUAKER. 02015 QUAKER WINW PftW M Co., W. ALL RIGHTS M RESERVED. �f(]( QUAKER ERIWIRESERVES THE RIGHT To OREQUI ANY/ALl GESIGNS WIPHOUT Y NOTICE. SSSAAA... Y'I¢Ni3 Wl 4 II<lll¢1 DUE TO PERIWIG ��CERTIFICATIQV REWIREMENTS, RESVLT ?XOWN MAY'VARV. H0�2 CIROSS SECTION 01-15-2016 VERSION 3.0 ELEVATION SCALE 3/4" - 1'-01. H0�CROSS SECTION INSTALLER TO FILL CAVITY WITH FIBERGLASS INSULATION BEFORE SETTING WINDOW Double Hung CVER\ TICAL CROSS SECTION SCALE I : 3 I P� k. indm-,6 --frr,4+ 13 e 50,911. Stcl( easy Je yy I a I 4 -OWWF-�-- AL p tl�ill -Aotl ZZ: r. 10 4N %wa jj1jjii �F� AA 46 L 0 O �l M am ■._ js � 1• I j � � � f � Y �. yr Ii I WIVA"Ll mf Of r CITY OF IOWA CITY MEMORANDUM Date: February 11, 2016 To: Marian Karr, City Clerk From: Robert Miklo, Senior Planner Re: Historic District Representation A question has been asked regarding appointment of a Jefferson Street representative to the Historic Preservation Commission. State code requires that a position on the Commission be reserved for a resident of each historic district. This has been a concern in the past, especially for smaller districts such as Woodlawn where the pool of applicants is limited. The Historic Preservation Plan recommends that the City request an amendment to the State code to provide more flexibility in the composition of the Commission. The Historic Preservation Commission will request that the State Historic Preservation Office (SHPO) consider making such an amendment. r CITY OF IOWA CITY h MEMU"RANDUM Date: April 8, 2016 To: Historic Preservation Commission From: Robert Miklo, Senior Planner Re: By -Laws The City is implementing changes to the manner in which Board and Commission appointments are made. These changes require amendments the by-laws to change the end date of terms from May 1 to July 1. The by-laws also need to be amended to reflect that members no longer need to be registered voters, but must be residents of the city. The proposed amendments appear in Article II in the attached by-laws. The attached memo from the City Clerk provides more details. PROPOSED UPDATE BY-LAWS IOWA CITY HISTORIC PRESERVATION COMMISSION ARTICLE I. MEETINGS Section 1. Regular Meetings. Regular meetings of this Commission shall be held once each month. In addition, a date and time may be reserved for a second meeting each month for the purpose of reviewing Certificate of Appropriateness applications. If no applications are filed for review at the second meeting, the meeting need not occur. Section 2. Special Meetings. Special meetings of the members may be called by the Chairperson and shall be called by the Chairperson's at the request of three or more members of the Commission. Section 3. Place of Meetings. Regular meetings shall be in the City Hall or other appropriate meeting place in Iowa City, Iowa. Should these places be unavailable, another meeting place shall be selected. The meeting place shall be accessible to people with disabilities. Section 4. Notice of Meetina. Notice and agenda for all regular meetings shall be distributed to all members of the Commission and the press. Special meetings may be called upon notice to all members of the media at least 24 hours before a special meeting is held. All provisions of the State Open Meetings Law shall be followed. Section 5. Quorum. A majority of the members of the Commission shall constitute a quorum at any meeting and a majority of votes cast at any meeting at which a quorum is present shall be decisive of any motion or election. Section 6. Proxies. There shall be no vote by proxy. Section 7. Public Discussion. Time shall be made available during all regular meetings for open public discussion. ARTICLE II. MEMBERSHIP Section 1. Membership. The Historic Preservation Commission shall consist of one representative from each historic district and four members selected at -large. The Chairperson, and Vice - Chairperson will be elected annually by the Commission members. All members shall be qualified elestersresiae witnin the City limit of the City of Iowa City, Iowa, and shall serve as members without compensation, but shall be entitled to the necessary expenses, including travel expenses, incurred in the discharge of their duties. Section 2. Nomination. The City Council shall appoint members to the Historic Preservation Commission as vacancies occur. If a position/appointment becomes vacant by reason of resignation or otherwise and results in an unexpired term, the Council may choose to fill the unexpired term in such a manner that the appointee shall continue in the position not only through the unexpired term but also through a subsequent regular term. Section 3. Terms. Members shall be appointed for three-year terms. All terms expire ",: amhigJ !1 1 and no more than four terms may expire in any given year. Section 4. Absences. Three consecutive unexplained absences of a Commission member may result in a recommendation to the Mayor from the Commission to discharge such member and appoint a new Commission member. Section 5. Orientation for New Members. Prior to the first regular meeting following their appointment, new members shall be provided with copies of the pertinent portions of the City Code, Historic Preservation Commission By-laws, and other documents that would be useful to Commission members in carrying out their duties. ARTICLE III. OFFICERS Section 1. Number. The officers of this Commission shall be a Chairperson and Vice -Chairperson, each of whom shall be elected by members of the Commission. Section 2. Election and Term of Office. The officers of this Commission shall be elected annually. Section 3. Vacancies. A vacancy in either office shall be filled by Commission members for the unexpired portion of the term. Section 4. Chairperson. The Chairperson shall, when present, preside at all meetings of the members, appoint committees, call special meetings and in general porform all duties of the Chairperson and such other duties as may be prescribed by members from time to time. Section 5. Vice -Chairperson. In the absence of the Chairperson or in the event of death, inability or refusal to act, the Vice -Chairperson shall perform the duties of the Chairperson and when so acting shall have all the powers of and be subject to all the restrictions upon the Chairperson. ARTICLE IV. CONDUCT OF COMMISSION AFFAIRS Section 1. Agenda. The Chairperson or a designated representative, together with appropriate members of the City staff, shall prepare an agenda for all regular Commission meetings. Agendas are to be sent to Commission members, the City Council and the media at least three days prior to the regular meetings. Section 2. Secretary. A secretary, not to be a Commission member, shall be provided for all regular and special meetings. Section 3. Minutes. Minutes of all regular and special meetings are to be prepared and distributed to Commission members and approved by the Commission prior to being sent to City Council, in the manner prescribed by the Council. Specific recommendations for the Council are to be set off from the main body of the minutes, and appropriately identified. Section 4. Policies and Programs. Periodically, the Commission shall review the policies and programs of the City relating to historic preservation, and make such recommendations to the City Council as are deemed appropriate. Section 5. Referrals from Council. From time to time letters, requests for information, requests for recommendations, and other matters are referred to the Commission by the City Council. The Commission shall initiate the consideration of such items at the next regular meeting following receipt, and shall notify Council of its disposition. Section 6. Attendance at Council Meetings. The Commission Chairperson or designated representative are to be in attendance at all City Council meetings, including informal sessions, at which matters pertaining to the Commission are to be discussed or when actions concerning the Commission's responsibilities are to be taken. The Commission's Chairperson is to receive Council agenda prior to each Council meeting, and is to be otherwise notified of meetings involving Commission business. Section 7. Annual Report. An annual report, detailing the activities of the Commission, shall be prepared by the Chairperson, approved by the Commission, and submitted to the City Council. Section 8. Liaison with Planning and Zoning Commission At such time as the Commission undertakes any business which is deemed pertinent to the activities of the Planning and Zoning Commission, the Planning and Zoning Commission shall be so notified, and may send a representative to the next meeting of the Historic Preservation Commission to act as a liaison between the two Commissions. Section 9. Ex parte Contacts. A member who has had a discussion of an agenda item outside of a public meeting with an interested party shall reveal the contact prior to staff report, naming the other party and sharing specifics of the contact, copies if in writing or a synopsis if verbal. Provided, however, that in ruling upon applications for certificates of appropriateness, the Commission is acting in a quasi-judicial capacity. In these matters, ex parte communications item outside of a public meeting between members of the Commission and parties or persons with a personal interest in the application should not occur, in accordance with Rodine v. Zoning Board of Adjustment of Polk County, 434 N.W. 2d 124 (1988). Section 10. Conflict of Interest. Members who believe they have a conflict of interest on a matter about to come before the Commission shall state the reason for the conflict of interest and leave the panel of the Commission before the discussion begins. Members who recuse themselves may choose to leave the meeting room for the procedures for that application. Section 11. Design Review Subcommittee. The Commission shall have the authority to establish a historic preservation design review subcommittee to review and make recommendations to the Commission regarding applications for certificates of appropriateness. Said subcommittee shall consist of three members of the Commission, appointed annually by the Commission, to serve one year terms. ARTICLE V. AMENDMENTS Section 1. These by-laws may be altered, amended or repealed and new by-laws may be adopted by the members at any regular meeting or at any special meeting called for that purpose. ppdadmin\bylawhpc.doc CITY OF IOWA C TY UM Date: April 4, 2016 To: Boards and Commissions Staff From: Marian K. Karr, City Clerk ifii Re: Boards and Commissions HistordBackaround: In November 2015 staff recommended two changes to the present Board and Commission application process. The first redefined and expanded definition of prohibited relationships to be consistent with the City's current personnel policy and adopted a formal policy that addressed the reappointment process for current board and commission members. Res. #15-300 was adopted addressing those issues. The second change recommended was to make the application process more user friendly and increase diversity of the applicant pool by streamlining the application, provide for email submissions, and improved printing capabilities. Staff also outlined a process for individuals to apply for multiple Boards and Commissions at one time, retain the applications for a longer period, and Council appointments be made twice a year. Course of fiction: Currently all Boards and Commissions vacancies open at different times throughout the year with the majority being at the end and beginning of the year. In order to group the vacancies to provide for appointments twice a year it is necessary to create new terms with by-law changes. Vacancies will be divided into two groups. Twelve Boards and Commissions will be retaining the same terms and do not need by-law changes. However, it will be necessary for five Boards and Commissions to change their by-laws to reflect new terms of July 1. We do realize that this would shorten or lengthen a few terms for the first appointments. A list of all City board and commission is attached and shows those requiring by-law changes and adjustments to accomplish the first appointment cycle. commission agenda and provide mean update by May 1. My Orice will assist you items and Council approval of revised by-laws after Board action. By grouping the appointments we hope to streamline the application process, allow people to apply for more than one board or commission at the same time, create a candidate pool and hopefully bring more attention to all openings when they occur. S:bdsandoomm/applimtlonslmemofonn 11 Requires By-I.aw change ideL r Term Change in Curren`. "Corm Ending Commissic❑ End Date current term 3/29 Airport 7/1 Extend 3 mo 3/29 Telecommunications 7/1 Extend 3 mo 3/29 Historic Preservation 7/1 Extend 3 mo 5/1 P&Z 7/1 Extend 1 mo 9/1 HCDC 7/1 Shorten 2 mo 9/1 CPRB 7/1 Shorten 2 mo Requires No By-law change 12/31 Airport Zon Brd Adj Same -- 12/31 Airport Zoning Same 12/31 Brd Appeals Same --- 12/31 Senior Center Same --- 12/31 Review Brd Same 12/31 Ass. Exam Brd Same 1/1 Brd Adjustment Same --- 1/1 Human Rights Same 1/1 Parks A RPr. Same --- 1/1 Public Art Same First Mon of April Civil Service Same --- 7/1 Library Same -- MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION MARCH 10, 2016 EMMA J. HARVAT HALL MEMBERS PRESENT: Kent Ackerson, Thomas Agran, Esther Baker, Gosia Clore, Kate Corcoran, Andrew Litton, Pam Michaud, Ben Sandell, Frank Wagner MEMBERS ABSENT: Ginalie Swaim STAFF PRESENT: Bob Miklo OTHERS PRESENT: Pat Lang RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) CALL TO ORDER: Vice Chairperson Litton called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: Lang, of P. Lang Construction, distributed photographs of the house at 1009 East College Street that was having the gutters replaced with built-in gutters. He said he wanted the Commission to see the difference between the new and old gutters. Lang said that, because this house was constructed in 1890, these gutters might have already been rebuilt twice. He stated that what happens to the buildings where an inside wall of a building can get to the gutters is that the moisture -laden air of the house is going to be all underneath this. Lang said the surface of this wood, of the fascia, looks good from the ground, but it is totally rotted. He said that any air with any moisture in the winter time gets up there. Lang said the gutter is full of ice and cold, and there is that convection of frost, like condensation almost. Lang said that what happens is that it rots everything below it. He said that if one is going to redo built-in gutters and just puts a rubber roof over the top, it will never stop that convection. Lang said that what one has to do is what he did at the Grant Wood house: remove everything and put a self -adhered, high -temperature membrane in there to stop the inside of this building from coming into it. Lang said that the only way with the technology available today is to membrane underneath, putting the metal back in and stopping that convection from coming up inside of it. He said that putting metal inside of wood is a disaster, so the only way to do it is to use a very expensive, high -temperature membrane; put it down fully; and then put the metal in it so that it is independent of doing the damage to the wood. Lang stated that it is extremely expensive to replicate built-in gutters of that era. Corcoran asked Lang what he believes the extra cost of having to put in this membrane and all that will be for this property. Lang said that the Grant Wood house was $90,000 but said it is a very big property. He said that a house of half that size would be about $45,000. HISTORIC PRESERVATION COMMISSION March 10, 2016 Page 2 of 4 Lang said his purpose in attending the meeting was somewhat to give a progress report. He said he loves the historic commissions in every county but said there has to be a real understood system that needs to be put in place regarding built-in gutters if this is going to be replicated. Lang said there are a million ways to do things. He said he knows of systems that he can install that will never replicate the severe damage that is going to be happening like this. Lang said it is a huge obligation for people who are going to try to replicate these things. CERTIFICATE OF APPROPRIATENESS 404 East Jefferson Miklo said this property is in the Jefferson Street Historic District on the east side of Gilbert Street and the north side of Jefferson Street. He said it is one of the more significant properties in the district and is one of four religious institutions located on Jefferson Street. Miklo said the proposal is to reroof the building with an architectural grade shingle and to do some repairs to the dormers on the west side of the property, including replacing the shake shingles with a stucco -like material and battens similar to what was done at some point on the east dormer. He said it is unknown what was originally there, although it might have been shakes or stucco. Miklo said, however, the stucco appearance is in keeping with the overall Tudor revival style of the building. Miklo said the application also includes replacing three windows on the east, parking lot side of the church. He said the windows were partially boarded up a number of years ago, but the upper part consists of glass windows with insulation behind them. Miklo said that because of some leaking problems, the proposal is to replace those with panels but to add trim to the windows, both the replacement panels and the existing panels to make them look more like windows. He said that although this would be losing some historic fabric, staff feels the overall appearance would improve with this change. Miklo said staff recommends approval subject to a couple of the details being worked out with chair and staff, specifically the actual spacing of the battens on the west side. Sandell said that the stucco on the east side is underneath the roofline and what is being proposed for the west side is right on the roofline. He asked if there would be any issue with that kind of material. Miklo responded that there is copper flashing, so it would be raised up a little bit. He said there is a roof over this, so there would be a drip edge. Miklo said the material to be used is likely to be a cement board panel, which has the appearance of stucco. He said it is not actually placed on with a trowel but is much more easily repaired or replaced than stucco. Miklo said the windows in the dormer would also be replaced with windows similar to those that have already been used elsewhere in the building. MOTION: Wagner moved to approve a certificate of appropriateness for the project at 404 East Jefferson as presented in the staff report with the following conditions: pattern for the west gable panel to be approved by staff and chair and board and panel pattern HISTORIC PRESERVATION COMMISSION March 10, 2016 Page 3 of 4 for the dormer and east gable to be approved by staff and chair. Ackerson seconded the motion. The motion carried on a vote of 9-0 (Swaim absent!. REPORTS ON CERTIFICATES ISSUED BY CHAIR AND STAFF: 721 Oakland Avenue. Miklo said that wood windows with a metal -clad exterior were approved as replacement windows for this house. He said the previous windows were modified at some point in the past, with the weights and ropes being removed and with the addition of a spring -loaded system that did not function very well. Tate Arms. Miklo said this building is an Iowa City Landmark on South Dubuque Street. He said there was earlier work done on the roof, which was approved administratively. Miklo said that just recently the rebuilding of the porch roofs and replacement of the front door were approved. He stated that the historic front door had been removed. Miklo said the new fiberglass door will have sidelights and a transom. Miklo stated that the windows that were painted over at some point will be replaced with black glass so that it looks like a window. He said there will be some grading work also to improve drainage. Miklo said that the underside of the porch ceiling will be the bead board plywood so that it will have the appearance of a traditional porch ceiling. CONSIDERATION OF MINUTES FOR FEBRUARY 25, 2016: MOTION: Baker moved to approve the minutes of the Historic Preservation Commission's February 25, 2016 meeting, as written. Corcoran seconded the motion. The motion carried on a vote of 9-0 (Swaim absent). Litton thanked Ackerson and Corcoran for their service on the Commission. Corcoran said it has been a pleasure to serve on the Commission and thanked the City Council for appointing her. Miklo introduced Sharon DeGraw will be joining the Commission as the Brown Street representative at next month's meeting. ADJOURNMENT: The meeting was adjourned at 5:47 p.m. Minutes submitted by Anne Schulte HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2015-2016 NAME TERM EXP. 419 5114 6111 719 8113 9110 1018 11112 12110 1114 2/11 2125 3112 ACKERSON, KENT 3129/16 X X X X X X X X X X X X X AGRAN, THOMAS 3129/17 X X X X X O/E X X X O/E X X BAKER, ESTHER 3/29/18 X X X X X X X 0/E X X X X X CLORE, GOSIA 3/29117 X O/E O/E O/E X O/E X X X O/E X O/E X CORCORAN, KATE 3/29/16 X X X X O/E X O/E X X X X X X DURHAM, FRANK 3/29/16 O/E O/E X X X O/E X X X - LITTON, ANDREW 3/29/17 X X X X O/E X X X X X X X X MICHAUD, PAM 3/29/18 X X O/E X X X X O/E X X X X X SANDELL, BEN 3/29/17 X X O/E X X X X X O/E X X X X SWAIM, GINALIE 3/29/18 X X X X X X X O/E X X X X WAGNER, FRANK 3/29/18 X O/E X O/E O/E O/E X O/E X X X X X KEY: X = Present O = Absent O/E = Absent/Excused -- = Not a Member