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HomeMy WebLinkAbout1986-11-18 Bd Comm minutesMINUTES HUMAN RIGHTS COMMISSION SEPTEMBER 29, 1986 MEMBERS PRESENT: Hawkins, Reed, Bergan, Smithart, Mims, Weilbrenner, Farrant, Belle MEMBERS ABSENT: Feldick i STAFF PRESENT: Alexander i RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER OR STAFF: None. ( j SUMMARY OF RELEVANT DISCUSSION: 1. The meeting was called to order at 7:15 i p.m. by Chairperson Reed. 2. Hawkins moved to approve the minutes of August 25, 1986, and Belle sec- onded the motion. The motion passed unanimously, 3. In Conciliation: a. E/S & NO, I1-14-8501. Negotiations are back on the table. Bergan stated she believed the Complainant will accept $673, however, he must show he applied for work during at least the first four months after he was denied a job by the Respondent, b. H/R, 7-11-8601. Hawkins has called and attempted to speak with the Respond attempnt t t but conciliationnwill be would madel by say endingothentRespondent more a conciliation agreement and if again the Respondent refuses to con- ciliate, Hawkins recommended a public hearing. Hawkins and Alexander described the basis of the complaint and Commissioners agreed to go to public hearing if conciliation fails. c. E/A, 1-9-8603. Belle and Farrant have made a no probable cause i determinationS Weilbrenner will call staff with his determination. 4. In Legal: There are two cases in legal. ,. 5. Cases Closed: One case was closed with a no probable cause determination. l 8'3 7 Human Rights Commission September 29, 1986 Page 2 6. Cases Opened: Two cases were opened in the area of credit on the basis of national origin. 7. Community Education: The most recent cable TV program was taped on September 24, 1986; the topic: Jews and Judaism. The guests were Rabbi Portman and David Lubaroff. The next show will be taped on October 8 and the to South Africa, Part 2. Pic will be 8. Old Business: a. Ordinance Revisions - no report. b. Human Rights Awards Breakfast - 300 requests for nominations were mailed. One nomination has been received. A press release will be disseminated soon. c. Navajo -Hopi Resettlement Act of 1974 - no report. 9. New Business: a. Prejudice and Violence Conference - Staff reported on the conference she recently attended on this subject. The conference emphasized a growing "hate group" movement in America. Commissioners were encour- aged to view the situation seriously and not shrug off the far right rhetoric as being too outrageous to take seriously. b. Public Relations Project - Staff advised Commissioners a University Of Iowa mission isustilldent in a interes ed �intpursuingons ss called to see if the Com- a public relations project. Staff told him yes and the student will be getting back to staff. c. Industrial and Management Engineering Project - Staff advised Comnis- sioners two U of I students within the Engineering Department will be contactil staff to do a study 04 the computer needs the Civil Rights Division and Human Rights Commission may have. 10. Staff Report The staff report was discussed. 11. Meeting adjourned at 8:15 p.m. Minutes taken by Phyllis Alexander. a �(3) MINUTES IOWA CITY HOUSING COMMISSION OCTOBER 21, 1986, 9:00 A.M. IOWA CITY PUBLIC LIBRARY MEMBERS PRESENT: Watts, Newton, Moore, Streb, Barfuss & Crosby MEMBERS ABSENT: Dawson -7 ALSO PRESENT: Ron Johnson, Susan Brooks, Diana Richter STAFF PRESENT: Barnes, Milkman, Nugent, Seydel, Henderson REFERRAL TO COUNCIL: To resolve the question of eligibility for housing assistance of single persons who are living in Rental Rehabilitated units. MEETING There being a quorum present, the meeting was called to order at 9:12 a.m. by Chairperson Watts. MINUTES: Minutes of the September 9, 1986, meeting were approved 6-0 on a motion by Barfuss, seconded by Newton. HOUSING/RENTAL REHABILITATION: Barnes presented information regarding the request for a forgivable loan in bids the amount of $17,500 on property located at 712 Iowa Avenue. She discussed After adiscussionditewasrs and moved bysecondedbyBarfussade on the dNewton,icated that earngapproved 6-Operty. I to grant the loan in the amount requested. Barnes next presented information on a request for a forgivable loan in the amount of $17,500 on property located at 930 E. College Street. She presented photos and stated that this house is eligible for the National Historic Register. She discussed history of the house and needed repairs and stated that there is a mortgage on the house. Discussion 9followed then it was moved by Moore, seconded by Barfuss and approved 5-0 to :400 a.mrleft the . Barnes next euest for 1presented eanother request forrabforgivable mloanninathe amount of $17,500 on property located at 1502 Yewell Street. She stated that the value of the house has been appraised at $33,000. She distributed pictures and discussed needed repairs. Discussion followed regarding status of City regarding mortgage as well as denying the request and rebidding. that the request should not be approved for the full amount baed onothesvalue of the house. Barnes stated that in order for the reques one. t to be approved, all of the proposed work must be dMoore moved that the with the amount of the loan modified to request be granted $11,000 with the provision that all work be accomplished as indicated on the proposal. Motion was seconded by Newton and approved 5-0. Barnes next presented a request for a weatherization loan in the amount of $1,551.00 on property located at 926 Maggard. She discussed proposed repairs and it was moved by Moore, seconded by Barfuss and approved 5-0 that the loan be granted in the amount requested. a request for an amended deferredBarnes next presented Avenue. The original amount approved $26,100 on andpthe yadditionalocated lta942 mountowa requested is $3,900 which is intended to cover costs of siding this building. She informed Commission of the work already done on this project and discussion /gs3m2 MINUTES OCTOBER 21,-1986 Page 2 followed. Barnes stated that this property was eligible for the National Historic Register. It was moved by Moore, seconded by Newton and approved 5-0 to grant amended loan in the amount requested. INFORMAL REVIEW: Diana Richter and Susan Brooks were denied eligibility as assisted housing appli- cants based upon the determination that they do not meet the family status require- ment. Seydel stated that Brooks was not eligible to apply for assistance in this rental rehabilitation unit because she was not inoccupancy at the time of application for unit rehabilitation. Seydel next addressed Brooks' request for clarification of family definition and Richter's request for clarification which is the source of definition of "family" used in of eligibility by reference to Assisted Housing federal regulations Part 812.2 association with the Rental Rehabilitation Regulations of Chapter 511. Seydel then referenced the Memorandum of Understanding between the city and the federal government as it relates to interpretation of regulations. He then read the eligibility requirements from the Policips rnvao o .:_:__.,__ .. that HUapproval eyue be sought to allow admission of single�personsein thisecircumstance. Milkmant distributed a memorandum from Silvio DeBartolomeis received February 21, 1986, regarding use of Section 8 certificates and vouchers in the Rental Rehabilitation Program and stated that because the Rental Rehabilitation Program does not intend to cause tenant displacement due to non -affordable rent in units rehabilitated, certificates and vouchers issued in connection with this program may be issued to single, non -elderly persons already living in Rental Rehabilitation Program projects so long as they are otherwise eligible, with the "otherwise eligible" phrase having two elements: 1) income and 2) tenant must have been in residency prior to the beginning of the rehabilitation project. Seydel responded by stating that this memorandum states that certificates and vouchers "may" be issued to eligible single persons but not that they "must" be issued; thereby making the decision whether or not to issue vouchers the responsibility of the Rehabilitation Program interpret that statement as a voucher local housing authority. Milkman stated that the administrators of the Rental "must" be issued to eligible singles. Seydel then quoted from a new regulation published March 31, 1986, in the Federal Register regarding the definition of displaced persons. Ron Johnson, the landlord of the property in question joined the meeting and stated actions he took to meet what he considered to be his obligations as the landlord of rental rehabilitated property. Attempts were made to summarize and clarify the issue at hand ie: the eligibility of these single persons to receive rental assistance. It was then moved by Moore and seconded by Barfuss, approved 5-0, that this situation be referred to the City Legal Department and City Council for resolution. COORDINATOR'S REPORT: Section 8 Update: Seydel stated that a Housing Assistance Payment in the amount Of $94,606.25 was made for October 1; $2,093 of which is for vouchers. This represents payment on 460 leases, 10 of which are vouchers. There were no turnovers in Public Housing for September. A total of 33 applications were submitted for signature. 193Z MINUTES OCTOBER 21,-1986 Page 3 PUBLIC DISCUSSION: None There being no further business the meeting was adjourned at 10:50 a.m. Approved: Gary Watts Chairperson / Sj�- l f I< MINUTES RESOURCES CONSERVATION COMMISSION OCTOBER 13, 1986 - 7:30 P.M. SENIOR CENTER GAME ROOM MEMBERS PRESENT: Goodwin, Singer, Moreland, Duffy MEMBERS ABSENT: Friedman, Vogel, Crain STAFF PRESENT: Schoenfelder RECOMMENDATIONS TO CITY COUNCIL: The Resources Conservation Commission requests that the City Council make a public statement in support and recognition of the 01986 Homeowner Energy Fair" on November 8, 1986, in the Old Capitol Center sponsored by the Resources Conservation Commission. CALL TO ORDER: i The meeting was called to order at 7:30 p.m. by Goodwin, Chair. APPROVAL OF MINUTES: Singer moved to accept the minutes of September 8, 1986, and September 22, 1986; Moreland seconded, motion passed unanimously. PUBLIC AND MEMBER DISCUSSION: None. COMMITTEE REPORTS: 1. Media Report - (Singer, Duffy) The Press -Citizen will publish a monthly chart showing the average monthly cost of gas and electricity for the average Iowa City home- owner. Usage will be compared to the previous month and the same month one year earlier. Credit will be given to both the RCC and Iowa -Illinois for the information. Along with the chart will be an energy savings tip of the month. This month's tip shall be: "Prop- erly maintained furnaces save energy and money. Clean or replace your furnace filter now." 2. Energy Fair - (Singer) Seventeen businesses have committed to exhibit at the Energy Fair on November 8, 1986, in the Old Capitol Center. The cost will be $7.50 per table. The name of the Energy Fair shall be: "1986 Homeowners Energy Fair." /g33 r— MINUTES RESOURCES CONSERVATION COMMISSION OCTOBER 13, 1986 - 7:30 P.M. PAGE 2 Singer outlined work remaining to be done by RCC members. This in- cludes: a. Letter to participants explaining fair. b. News release. c. Advertising. d. Public statement from City Council in support of the event. e. Letter from City Council thanking participants for their involve- ment in the fair. RCC members divided up this work. Singer also established the following deadlines: October 21, 1986 - Last day for businesses to reserve a display table. October 22, 1986 - Letter from RCC to participants thanking them for participating and including the "Hold Harmless Agreement." October 27, 1986 - RCC meeting with Fair Exhibitors and collecting display fees. Singer indicated that the Fair would generate a maximum cost deficit of $50. This should be paid for by the Energy Coordinator's budget. 3. Light Bulb Program - (Goodwin, Moreland, Crain) Distribution of light bulbs will be scheduled for December 2, 1986. Schoenfelder will order bulbs. 4. Thermography - (Goodwin, Vogel) No further progress. 5.. Franchise Election - (Duffy, Vogel) No further progress. OTHER BUSINESS: Singer suggested that RCC members should be reminded there is an absence clause in the by-laws. Schoenfelder announced the Iowa Association for Energy Efficiency annual meeting on October 18, 1986, at the Rodeway Inn at Coraivilie. / X33 Wi MINUTES RESOURCES CONSERVATION COMMISSION OCTOBER 13, 1986 - 7:30 P.M. PAGE 3 Schoenfelder announced the U.S. Department of Energy award to the City of Iowa City - 'National Award for Energy Innovation.' ADJOURNMENT: Meeting adjourned at 8:54 p.m. 3 1 _i I 1 i I i MINUTES RESOURCES CONSERVATION COMMISSION OCTOBER 13, 1986 - 7:30 P.M. PAGE 3 Schoenfelder announced the U.S. Department of Energy award to the City of Iowa City - 'National Award for Energy Innovation.' ADJOURNMENT: Meeting adjourned at 8:54 p.m. 3 1 i MINUTES RESOURCES. CONSERVATION COMMISSION OCTOBER 27, 1986 - 7:30 P.M. SENIOR CENTER GAME ROOM MEMBERS PRESENT: Goodwin, Crain, Singer, Moreland STAFF PRESENT: Schoenfelder ABSENT: Friedman, Vogel, Duffy RECOMMENDATIONS TO CITY COUNCIL: That the Mayor send a letter of thanks to the participants in the November 8, 1986, Homeowners Energy Fair. The RCC will draft the letter by Novem- ber 6, 1986, for the Mayor's signature for mailing by November 10, 1986. CALL TO ORDER: The meeting was called to order at 7:30 p.m. by Goodwin, Chair, APPROVAL OF MINUTES: Singer moved to accept the minutes of the October 13, 1986, meeting as submitted; Moreland seconded; passed unanimously. Singer moved to remove Don Friedman from the Commission due to more than 71 three eetings and moved out eofeIowa aCity. m RCC mGoodwin shall ddraft aue to h letter of e fact appreciationt Friedmn hto Friedman for his service on the Commission. Crain seconded; motion passed unanimously. PUBLIC AND MEMBER DISCUSSION: Public Present: Tony Jefferson, Pete Summers. No discussion. I COMMITTEE REPORTS: A. Energy Fair - (Singer) Items remaining to be completed are: 1. One more letter to participants giving display locations and Mall procedures. 2. Formal Press Release, 3. Literature and handouts prepared explaining RCC. 4. Contact Drew Shaffer regarding video taping. Singer noted that the Fair should break even and that Iowa -Illinois will donate $40 toward expenses of the Fair. MINUTES RESOURCES CONSERVATION COMMISSION OCTOBER 27, 1986 PAGE 2 B. Media - (Singer, Duffy) Information about September homeowner energy use was given to the Press -Citizen, but nothing has been published. i C. Light Bulb - (Goodwin, Moreland, Crain) Schoenfelder presented telephone bids collected for the purchase of 75 to 100 cases of bulbs. D. Thermography - (Goodwin, Vogel) No progress. OTHER BUSINESS: Schoenfelder distributed copies of the "Waste -to -Energy Study" recently completed by Stanley Consultants. J r Singer requested staff assistance to: A. Gather information on Iowa City policies for toxic waste dumping. B. Information on local government agencies responsible for rules and monitoring toxic waste. ! ADJOURNMENT: Meeting was adjourned at 8:20 p.m. i i r i I Mr MINUTES IOWA CITY AIRPORT COMMISSION OCTOBER 9, 1986 MEMBERS PRESENT: Tiffany, Sokol, Ashby, Lewis MEMBERS ABSENT: Blum STAFF PRESENT: Zehr, Brown, Wright GUESTS PRESENT: E. Jones, H. Jones, G. Waller (HLM), E. Moses (H.R. Green) Tiffany called the meeting to order at 7:33 p.m. Attendance and guests were noted. The minutes of the September 11, 1986, meeting were consid- ered and approved.' PRESENTATION OF BILLS: Zehr presented the bills for the month and ex- plained tKem r e y. They included $12,265.09 to H.R. Green for the compliance project engineering fees. The bills were approved for payment as presented. COMPLIANCE PROJECT: Because of the extremely wet weather conditions there have only been our working days since the last report on the runway extension project. The relocation of Willow Creek is now about 80% com- plete and it does not appear that concrete can be poured this fall. However, the Iowa City Council has authorized negotiation or condemnation to acquire an avigation easement over certain private property. Manager Zehr and Attorney Brown are proceeding with this portion of the project. PRE -APPLICATION FOR FEDERAL FUNDING: Zehr apprised the Commission of his ac tvt y in comple ng a pre -app cation to the FAA for federal funding to 1) help reconstruct failed pavement on existing runways, 2) complete the runway extension, 3) acquire necessary easements, and 4) install an auto- mated weather observing system (AWOSII). This included preliminary cost estimates prepared by Howard R. Green Company. Zehr asked for a motion authorizing him to submit the pre -application; the motion was made, seconded and carried unanimously. VASILIGHTS FOR RUNWAY 24/06: Zehr has investigated the installation of a V S sua Approachope Indicator) lighting system on runway 24-06, and also explained a PLASI system which is less expensive ($8,000 estimate compared to $10,000 for VASI) He was asked to try to learn more about the advantages of each system before a decision is made. FY88 BUDGET: Zehr presented a spread sheet showing a proposed budget for FY86—a—nd actual expenditures for the last four years. The proposal included a freeze on the manager's salary, $4,000 for replacement of carpet in the terminal building, $20,000 for liability insurance, and $13,000 for replacement of failed runway sections. Zehr also presented a —I Iowa City Airport Commission October 9, 1986 Page 2 report on projected revenues from airport operation. FY88 revenue projec- tions total $92,373. He asked the Commissioner's to review the budget for the next few weeks and make recommendations. He was advised to unfreeze the manager's salary. CHAIRMAN'S REPORT: Tiffany presented a framed proclamation to Sokol in recogni ion nis contribution to Iowa City and the Airport Commission over the past few years. Sokol has resigned his seat on the Commission and will move to the State of Washington soon. PUBLIC AND COMMISSIONER'S INPUT: Ashby reported on the AAAE conference which e attended -recently inallas, Texas, and expressed his apprecia- tion for the opportunity to make the trip. The meeting was adjourned at 8:30 p.m. Recorder: Priscilla Wright MINUTES ' PARKS AND RECREATION COMMISSION OCTOBER 8, 1986 MEMBERS PRESENT: Henry, Hesse, Hradek, Jordison, Steinbrech, Watson, Weideman, Willis MEMBERS ABSENT: Alvarez STAFF PRESENT: Trueblood, Kriz, Howell, Moran, Ertz, Coffin GUESTS PRESENT: Gary Kiebel ' SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Willis, seconded by Steinbrech, that the minutes of the September 10 meeting be approved as written with the following amendment: page 3, paragraph 1, lines 3 and 4 -- Watson gave a report on behalf of the Riverfront Commission regarding rip rap being placed in various areas in Terrill Mill Park because of the erosion problem. Unanimous. Public Discussion - Proposed Handicapped Children/Pediatric Park Gary Kiebel, who is on the Board of Directors of Handi-Care, a non-profit day care center, addressed the Commission concerning the possibility of a new park. Handi-Care rents the basement of the St. Pat's Church under a ten-year lease. They are looking for an outside play area where they could use their CDBG money. There is a vacated right of way next to the Church property on Harrison Street which they would like to use to construct a play area. Kiebel furnished the Commission members with a sketch of the proposed park. They are planning on constructing retainage walls on both sides of this lot. The street has been vacated, and there are no utilities in the street. The proposed area is very steep, and most of the remaining $27,000 would be used to create a flat play area. They propose to improve this property for the public's welfare and good. They do not want to have sovereign right to the park. Willis asked if the various steps had been costed out. Kiebel said they proposed to spend the $27,000 to achieve a flat workable area. They would then use a variety of grant monies to build and buy play equipment. Steinbrech said when the Commission went through the parkland survey, this was a critical area. There is no available playground space in this particular area or anywhere downtown. He felt it would be difficult to pass up this opportunity to develop what is now a piece of City property. Jordison asked if there was any other population of children in this area. Kiebel stated all of the area is multi -family. Willis said the City Council will want to know how much City money will need to be expended now and on an ongoing basis for maintenance, etc. In his view, this was not a barrier to developing this parcel into a parka Willis said this was a concept worth exploring. He suggested that Kiebel come up with some specific numbers of what things are going to cost, and 1835 -I if that leaves any City expenditures for the park and what they would be. Kiebel said the largest expense would be water control. There presently is a storm water drain located 400 feet away. The City's Engineering staff calculated it would cost approximately $6,000 to put in a storm drain. They thought this would be the only utility problem. Handi-Care does not anticipate asking the City for funds. Trueblood said the Commission needed to basically approve or disapprove pursuing this concept. The next step, if the Commission decides it is worthwhile to pursue, is for the staffs of Parks and Recreation and Engineering to sit down and see how much more detail we should have and who should be contacted before presenting this concept to the City Council. Steinbrech asked what the City's long range plans were for this parcel, if any. Trueblood stated he had visited with Chuck Schmadeke, Director of Public Works,.and he was not aware of any plans. Moved by Watson, seconded by Jordison, that the Parks and Recreation Commission endorse enthusiastically the concept as proposed. Unanimous. FY88-FY92 BUDGET Terry Trueblood highlighted what projects the Parks and Recreation Department will submit for the 5 year C.I.P. budget. The Department will be submitting 42-43 projects that range in cost from $1,000 to $1.5 million. The total amount of the proposed C.I.P. projects will be approximately $3 million. Following are the largest of the C.I.P. projects submitted: 1. Proposed new Parks and Recreation complex at a cost of $1.5 million. This complex will hopefully go in conjunction with the new sewage treatment plant. The area will primarily be used to construct softball and soccer fields which will be intertwined with park area. 2. Napoleon Park Redevelopment at a cost of $275,000. This basically involves realigning and constructing suitable softball fields for girls' softball. I 3. Rebuilding the Governor Street wall adjacent to the Oakland Cemetery at a cost of $65,000. 4. Recreation Center roof repair at a cost of $90,000. This figure is for completely reroofing the Recreation Center. The figure was obtained when the Engineering Division obtained quotes on reroofing the Civic Center. A senior maintenance worker has been working with a roofing contractor to see what has to be done. They seem confident that a complete reroofing job will not be necessary. The actual cost for repairing the Recreation Center roof should be less than $20,000. 5. Air conditioning the rest of the Recreation Center at a cost of $120,000. First priority would be to air condition the two offices located downstairs and the arts and craft room. The remainder of the building would be a lower priority, and would be phased in at a later date. 6. Scott Boulevard Developmentat a cost of $82,000. Currently soccer I is being played here. This project would involve constructing a parking lot, building a restroom facility, and purchasing playground equipment. -2- /83s 7. Playground improvements at a cost of $60,000 over a 5 year period. The Department wants to begin an ongoing playground improvement program with $10,000 per year. The first step would be the replacement of deteriorated Playground equipment and adding some new equipment where necessary. 8. Lighting the U of I softball complex at a cost of $120,000. The Department and the U of I would enter into a joint relationship for use of the complex, with the City paying for the lights. Presently, the City uses the complex one evening per week. If the City agrees to light the complex, the City could get 40-50% of its use. Willis asked if these discussions have been informal discussions. Trueblood indicated the discussions have basically been between himself and the Director of Recreational Services. 9. Construction of a new restroom in Lower City Park at a cost of $60,000. Portable restrooms are now being used, and the existing restroom is not in a good location, and is in poor condition. 10. Resurfacing the Mercer Park parking lot at a cost of $40,000. 11. Mercer Park field development at a cost of $41,000. This would involve reconstructing the in -fields on two fields, leveling off two other fields and doing some development between the fields to make for a more pleasant area. This will be phased over three years. The Department's ultimate goal is to get the new Parks & Recreation complex built. Then, the softball complex would be for adults; Mercer Park could be used primarily for Babe Ruth and girls' softball; and Napoleon Park could be used primarily for girls' softball. This would enable Parks & Recreation to get away from I the scheduling problems with shared use, and the later games in neighborhood areas, as well as provide first class facilities for softball, baseball and soccer. 12. Renovation of the City Park tennis courts at a cost of $55,000. A compilation of all C.I.P. projects will be mailed to. the Commission at a later date. Steinbrech asked Trueblood to furnish copies of the actual 5 Year plan when it gets put together, thereby enabling the Commission to see what has been included. FY88 OPERATING BUDGET Terry Trueblood distributed to the Commission the time table for completion of the FY88 operating budget. Willis noted that the final budget forms have to be submitted to Finance by November 10. Therefore, the next Commission meeting was rescheduled to November 5. The Commission will review the budget and make recommendations at this meeting. Trueblood asked the Commission what kind of involvement they saw themselves having in regard to the operating budget. The Commission wants to have a limited advocacy role and would like to see quarterly financial statements. This would give the Commission an overall understanding of the financial aspects of the Parks & Recreation Department. Willis stated this was more a self -educational process rather than a monitor. Willis asked if the money that was borrowed from the parkland acquisition fund had been paid back. Moran stated he thought about 80% had been paid back. Jordison said this was a good example of the kind of information the Commission wants to know about. -3- 1835 LONG RANGE PLANNING Willis asked Steinbrech if he had any recommendations on how to relate the wish list with the budget, or whether the Commission should do some prioritizing. Steinbrech stated the work done on the 5 year C.I.P. projects starts to sort some of the items on the wish list. The wish list items could be divided up mostly by cost and then some determination made as to how urgent some of the items are. Willis asked Trueblood if he thought it would be useful for the Commission to arrive at prioritization independently. Trueblood indicated it would be easier for the staff of the Parks & Recreation Department to develop a priority list and then submit it to the Commission for their perusal. Watson asked Trueblood what the Parks & Recreation Department would like to do about long range planning. Trueblood stated the 5 year C.I.P. program was a form of long range planning. Most of the long range plans address the present needs as opposed to programs. Hradek said she was pleased when she went to a CCN meeting to apply for neighborhood needs money and saw a number of Parks & Recreation items. There is a big section of Iowa City that is eligible for CDBG funding. She said the City Manager is wanting to get neighborhoods back into improving their section of the City. We could relieve our needs by going back to the neighborhoods. Steinbrech referred to the parkland survey which was done last year. It is a good survey which points out the existing parks in relationship to the population and what the needs are in various parts of the City. Parks & i Recreation should attempt to work on the areas where there are a lack of parks. SWIMMING POOL UPDATE Trueblood updated the Commission on the progress of the swimming pool project. Staff members of the City and School District will be meeting again to continue negotiations in the near future. Members of the School Board and City Council will be sitting in on the negotiations. Randy Jordison will be representing the School Board, and Darrell Courtney will be representing the City Council. There are 3-4 line items that have not been resolved, and the minimum percentage of usage by the School District. This project was prepared to go to bid for the earthwork portion. After talking to Neuman -Monson and City Engineering staff, it was agreed to forego beginning work this Fall and include all of the work under one contract to begin next year. Trueblood said the City may want to look into the possibility of operating the Mercer Park pool for one more Summer in view of the delayed construction schedule. COMMITTEE REPORTS Watson reported the Riverfront Commission has three CDBG proposals; 1. Rip rapping Terrill Mill Park. 2. Trail at Terrill Mill Park. 3. Mayor Youth's cleanup project along Ralston Creek. Willis asked if the City Council amended the Riverfront Commission's -4- / 83S Wid directive to include Ralston Creek. Watson indicated this matter had been tabled. DIRECTOR'S REPORT Copies of the FY86 Annual Reports of Boards & Commissions were distributed. Trueblood showed the blueprint of the architect's sketch of where and how the architect proposed to put the sculptures in Terrill Mill Park. OTHER BUSINESS Hradek questioned Bob Howell regarding the past history of the Brown Street Playground ice skating rink, and why the playground was no longer flooded in the Winter. She has been contacted by individuals asking about ice skating rinks. Bob Howell indicated the Brown Street playground ice skating rink was done before he was employed by the City but assumed it was discontinued because it was a poor area and difficult to keep frozen. Howell said the Parks Division tried to put a rink at Mercer Park but without success. Howell stated the best surface for a ice skating rink would be a hard, level surface in an open building with a roof over it. Ice rinks are difficult to keep going and maintain in Iowa City's climate. Meeting was adjourned at 9:00 p.m. 0 a I Police and Fire Retirement Joint Systems Board Meeting September 30th 1986 Tuesday 3:30 PM Meeting Room C Library Present: Larry Donner, Bill Farmer, Bill Cook, Nate Hopkins, James Pratt, Tom O'Brien,Duane Allison and Nancy Heaton Absent: Harvey Miller, Craig Lihs Guests: Marty Hawley, Larry Kuykendall Items approved were: 1. Minutes of the August 26th meeting upon'motion by Bill Cook and second by Bill Farmer. 2. Transfer of Rick Kibbee's retirement funds from the Fire Retirement System to the Police Retirement System in the amount of $3,088.00 upon motion by Bill Farmer and second by Tom O'Brien. Items tabled until the October meeting: 1. Upon motion by Bill Cook and seconded by Duane Allison approval of the actuarial report was tabled until the October meeting. The Treasurer will invite Steve Griffith, Actuary, to the meeting so that he can present the actuarial report, explain statistics and purpose of the information in the report. Items for discussion: 1. Martin Hawley and Larry Kuykendall of E F Hutton with a representative from Liberty Capital Management, an investment management firm, presented the investment philosophy and management methods of the firm. i The Board was encouraged to consider the firm for future investments. Consideration will be given to future investments upon receipt of the attorney general's decision on what investments the Police and Fire retirement systems can make and if these funds are considered Public Funds. Steve Miller of the State Treasurer's Office and' Bob Harpater of the League predicted that we would have a decision by the first of the year MINUTES POLICE AND FIRE RETIREMENT JOINT SYSTEMS BOARD OCTOBER 28, 1986 - TUESDAY - 3:30 P.M. LIBRARY MEETING ROOM B PRESENT: Bill Cook, Nate Hopkins, Duane Allison, Craig Lihs, Bill Farmer, Jim Pratt, Nancy Heaton ABSENT: Larry Donner, Craig Lihs, Harvey Miller GUESTS: Steve Griffith Items approved were: 1. Minutes of the September 30, 1986 meeting were approved on motion by Bill Farmer and seconded by Nate Hopkins. 2. Payment of the $820.00 fee for the annual actuarial study by Steve Griffith, Taylor, Ballard 8 Co., was approved on motion by Bill Farmer and seconded by Bill Cook. An examination by the University physicians has been requested by the Treas- urer for Richard Connell, firefighter, upon recommendation of the Fire chief. The examination is scheduled for November 3, 1986. Steve Griffith, an actuary with Taylor, Ballard 8 Co. of Cedar Rapids, re- viewed the June 30, 1986, actuarial study with board members. Some of the points of discussion were: 1. Member information corrections requested by fire staff on age had not taken into consideration that the stated age is higher if you are six months past the last birthday on June 30. Members' current compensations should be reviewed and correct data used on next year's report. A per- cent increase has been applied to salaries for the past three or four years. 2. A conservative approach is used by assuming that all members are married which includes computation for spouses future benefits. 3. Current year was based on the assumption that children received benefits to age 18. Due to law change, this assumption will be increased to age 22. 4. Interest income is set at a 6% rate. 5. Mortality rate was that for the United States population dated 1969-70. Will adopt the 1979-80 one for next year. 6. The 1959 accidental death benefit table x 150% is used for the police and fire systems. Wi 2 7. The calculation for retired beneficiaries is based on the Unisex Pension Table x 200% (120% for accidental and 80% for ordinary). Longevity was addressed by adding five years to males' age and subtracting four years from that of females. 8. Assumptions are based on the expectations that resignations would occur from 3% in early employment to 0% at 15 years. 9. The State Insurance Department requires all actuaries to define statis- tics used in the annual actuary study. It was Steve's feeling that this assured some uniformity to the state wide studies. M7 I `i i I i rj I i I 2 7. The calculation for retired beneficiaries is based on the Unisex Pension Table x 200% (120% for accidental and 80% for ordinary). Longevity was addressed by adding five years to males' age and subtracting four years from that of females. 8. Assumptions are based on the expectations that resignations would occur from 3% in early employment to 0% at 15 years. 9. The State Insurance Department requires all actuaries to define statis- tics used in the annual actuary study. It was Steve's feeling that this assured some uniformity to the state wide studies. M7 Subject to BTC Approval MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION OCTOBER 28, 1986 - 8:00 A.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Terry, Ehninger, Twaler MEMBERS ABSENT: McGuire, Johnson MEMBERS EXCUSED: McGuire, Johnson STAFF PRESENT: Shaffer, Hess OTHERS PRESENT: Pat Turpin and Chuck Scott of Heritage Cablevision; Diana Beeson of the University of Iowa; Dewey McGuire from Iowa City Public Library RECOMMENDATIONS TO COUNCIL: The Broadband Telecommunications Commission recommends that the Production Coordinator position be upgraded to full-time in the FY88 budget. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: The Broadband Telecommunications Commission (BTC) discussed the continuing problem of getting the full local access programming schedule for the five local access cable channels printed in the Press -Citizen's TV guide. The BTC is still awaiting a response from Heritage on the matter of wiring City Block 80. Terry suggested all materials from Heritage or the Commu- nity Programming Center (CPC) to be read or acted upon by the Commission be sent to Shaffer for inclusion in his packet. The cable budget was discussed at length. The major topics of discussion included a recommen- dation to upgrade the Production Coordinator's position to full-time; how the City could make more cost effective use of media, cable TV, INETS (Institutional Networks), and the new interactive IGIV system now being tested on Channel 29. Possible ways of funding the Production Coordinator upgrade were discussed. Shaffer reported constant use of the interactive IGIV system when it has been put on Channel 29 for testing over the last two weeks. Terry requested each Commissioner come prepared to the next BTC meeting with ideas for long range goals of the Commission. The Commis- sion decided to send a memo to Council to verify that funds obtained from Heritage suit would go to the cable budget. MEETING CALLED TO ORDER: Terry called the meeting to order at 8:07 A.M. ANNOUNCEMENTS: Terry stated he would like to see the interactive IGIV system put on Channel 29 more often. He said he saw many potential benefits in the City's use of this system. Terry also stated he would like all Commission- ers to start now to draw up a list of long range goals and objectives and send these to Drew by the next BTC meeting. /8�7 Minutes Broadband Telecommunications Commission October 28, 1986 Page 2 PUBLIC DISCUSSION INCLUDING ANY UPDATES FROM ACCESS CHANNELS AND SUPPORT GROUPS: Ehninger asked whether the cable budget paid for the legal opinion con- cerning the BTC's ability to make use of electronic voting. Terry re- sponded that it did not. Also Terry clarified that the BTC would use electronic voting only when absolutely necessary. Shaffer requested Pat Turpin of Heritage to explain how program schedules from the access channels are modified when they are sent to the Press -Citizen for publication in the TV guide section. The Press -Citizen has not been printing all of the programs that are shown on the five local access channels. Terry suggested some of the Commissioners talk to Council members about this problem. Terry stated he would like to send a memo to Mr. Connet, Coordinator for educational access channel 27, to invite a representative from this Chan- nel to attend the BTC meetings. Terry suggested that all materials from the CPC to be read or acted upon by the BTC be included in Shaffer's packet in the future. The BTC is still awaiting a response from Heritage on the wiring of City Block 80. COMMUNITY PROGRAMMING CENTER REPORT AND COMMUNITY PROGRAMMING GUIDELINES PROPOSED CHANGES BY HERITAGE: Because Paul LaValley of Heritage could not attend today's meeting, these items were tabled until the next 8TC meeting. CABLE TV BUDGET AND PDS DISCUSSION AND RECOMMENDATIONS: Shaffer gave a brief overview of the cable budget. Shaffer said the Pro- duction Coordinator's position is currently at 3/4 time and there is a request to expand this position to full-time included in the expanded service level of the FY88 budget. The Commission discussed several rea- sons why this upgrade is important and how the upgrade of this position could be cost effective to the City. More extensive use of training tapes by the City was one example discussed. Today a great deal of time is spent by City departments in training staff, much of which could be saved by developing training tapes to be used on an ongoing basis. A current example of this is Iowa's new right to know law. Twaler and Ehninger both agreed to study how this law applies to the City and how the City could develop training tapes to address this matter. Other items discussed which the Production Coordinator now does that would save the City money include the supervision and productivity of free in- terns, which amounts to as much as $100 of free labor per week. Also Production Coordinator time could be spent on the development of the INET (Institutional Network), the interactive IGIV system and more City and Commission usage of cable television programming. 1937 Minutes Broadband Telecommunications Commission October 28, 1986 Page 3 Terry suggested that if the possible benefits to Council are great enough, perhaps the Council will take a look at covering some of the costs of this upgrade through the use of the general fund. The Commission also discussed future franchise fee revenues, which will go up assuming Heritage will be raising their rates of January, 1987, and assuming Heritage now or will be doing business with the University, Thnivere City has contended that the City should get the franchise fee from U. Th sity revenue that Heritage obtains. In addition, to date Heritage, and Hawkeye before them, have never been audited. Such an audit may show discrepancies in the amounts the City has received and the amounts the City should have received. The Commission discussed line items in the budget and how some of these might be cut to help make up the money needed to upgrade the Production Coordinator's position. The Commission noted that many line items in the budget have not been increased at all over FY87, making it difficult to come up with the $6,575 necessary to upgrade the Production Coordinator's Position without detrimentally affecting other parts of the cable depart- ment programs and projects. The Commission voted unanimously to recommend to Council that the Produc- tion Coordinator's Position be upgraded to full-time. In addition, the Commission will prepare a memo to Council detailing haw this might be accomplished. UPDATE CONCERNING CITY BLOCK 80 FROM HERITAGE Because Mr. Blough of Heritage could not attend this meeting, this item was tabled until the next BTC meeting. BTS REPORT: Shaffer reported several complaints over the last month concerning cable service to Rohret Road and also cable service to King Richard's Bar and Restaurant. Shaffer is working with legal staff and Heritage to resolve these matters. Shaffer also had several complaints about subscribers' cable service going out over the last month which have been resolved. i Shaffer said the interactive IGIV system is now in place and is being tested weekly. There are still several bugs to be worked out. However, while the system is operational and on channel 29, there is almost con- stant access to it by viewers. This indicates a great deal of interest by subscribers. Once again, IGIV can be accessed by anyone with cable TV and a touchtone telephone. This service appears on Government Channel 29. There is a range of information and graphics appearing on the system currewheremitycomesufrom andncil how itesdspent�btransportation,guidestandfinforma- tion, cable channel schedules, talking back to your TV set, etc. Shaffer said part of the real challenge of this system is to identify what its applications could be and test them. Shaffer said he would appreciate any feedback on this IGIV system from viewers and Commissioners. 1037 T Minutes Broadband Telecommunications Commission October 28, 1986 Page 4 i HERITAGE REPORT The Heritage report was tabled until the next BTC meeting since Mr. Blough was not present. LONG RANGE BTC GOALS DISCUSSION Terry asked that each Commissioner come prepared to next month's meeting with some ideas for what the BTC's long range goals should be. Ideas could be sent in advance to Mr. Shaffer if possible. NEW BUSINESS: The BTC discussed briefly the lawsuit with Heritage and the fact that the (_ cable budget is currently paying for all legal bills associated with the ! Heritage suit, This includes payments to Mr. Hayek and Mr. Nick Miller. The BTC inquired whether any money won in the lawsuit would cone back to the cable budget. Shaffer said that he was unsure. For verification that �. any funds obtained from this suit would come back to the cable budget, the BTC decided to send a memo to Council. , ADJOURN: �. Moved by Ehninger, seconded by Twaler, to adjourn. Unanimously approved. i Adjournment at 9:30 A.M. Respectfully submitted, "Shar ----------------------- W i i i ! /837