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HomeMy WebLinkAbout1985-05-07 ResolutionRes. 85-107 �iezolntion of (9mmenbatin phereas, Theodore Anderson , submitted a resignation from the service of the City of Iowa City effective April 26, 1985 and Phereas, the said Theodore Anderson as an employee of the Streets/Sanitation Division has given the City of Iowa City 19 years of dedicated service, from Octoben 1966and Phereas, the City Council wishes to commend the said Theodore Anderson for said service. gain Therefore be it Xnalbeh bg Ths Glftg (QmMdI of 7014a GIitg, c7aftut: . I. That the City Council of Iowa City, Iowa hereby commends Theodore Anderson for meritorious service in the Streets/Sanitation Div. of the City over the years 2. That the City Council extends the gratitude of the City to the said Theodore Anderson for his service. 3. That the Mayor and City Clerk are hereby authorized and directed to certify a copy of this resolution to Theodore Anderson It was moved by Zuber and seconded by Dickson that the Resolu- tion be adopted. A-T�T�ESTc �l CITY CLERKMAYOR Passed and approved this 7th day /lay, 1985. RESOLUTION NO. 85-108 RESOLUTION SETTING PUBLIC HEARING 014 AMENDING THE FY85 OPERATING BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Public Hearing be held in the Civic Center at 7:30 p.m., May 21, 1985, to permit any taxpayer to be heard for or against the proposed amendment to the FY85 Operating Budget. The City Clerk is hereby directed to give notice of public hearing and time and place thereof by publication in the Iowa City Press -Citizen, a newspaper of general circulation in Iowa City, not less than Tour ays and not more than twenty (20) days before the time set for such hearing. It was moved by Strait and seconded by Baker the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X AMBRISCO X BAKER X DICKSON X ERDAHL X MCDONALD X STRAIT X ZUBER Passed and approved this 7th day of Ma 1985• ATTEST: CIT CLERK Ra<rivnd �� i:.pp:c.r: BY Tho Iagal bep,r'Mcnl 180 RESOLUTION RESOLUTION SETTING PUBLIC HEARING ON APPROVING THE FY85 CAPITAL PROJECTS BUDGET. lic BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA,1,1985, to pehat a rmit Hearing be held in the Civic Center at 7:30 p.m., May any taxpayer to be heard for or against the proposed FY85 Capital Projects Budget. to The City Cand lerk is hereby directed ation in ethe notice Cit Pressblic hCitiien, a time and place thereof by pt es newspaper of general circulation inbIowa City,the time set s for asuch uhearing. and not more than twenty ( ) It was moved by Strait... and seconded by Baker the Resolution be adapted, an upon roll call there were: l AYES: NAYS: ABSENT: X AMBRISCO BAKER DICKSON X g — ERDAHL MCDONALD X STRAIT X ZUBER 1985. ' , p� Passed and approved this 7th day of�n MA ATTEST: �4�'`�— CtTrt ERK Received $ Approved By she Legal Depa m:qt ?9/ I II X AMBRISCO BAKER DICKSON X g — ERDAHL MCDONALD X STRAIT X ZUBER 1985. ' , p� Passed and approved this 7th day of�n MA ATTEST: �4�'`�— CtTrt ERK Received $ Approved By she Legal Depa m:qt ?9/ RESOLUTION NO. 85-110 RESOLUTION SETTING PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 11*1DICAPPED ACCESSIBLE RESTROOM, UPPER CITY PARK, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING CITY ENGINEER TO PLACE SAID PLANS, ETC., ON FILE FOR PUBLIC INSPECTION. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1.. That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is to be held on the 215t day of Idav , 198 5 , at 7:30 p.m. in the Council Chambers, Civic Center, Iowa City, Iowa. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the construction of the above-named project in a newspaper published at least once weekly and having a general circulation in the city, not less than four (4) nor more than twenty (20) days before said. hearing. 3. That the plans, specifications, form of contract, and estimate of cost for the construction of the above named project are hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. It was moved by Strait and seconded by Baker that the resolution as read be adopte , and upon roll call there were: AYES: NAYS: ABSENT: _ X Ambrisco X Baker X Dickson _ X Erdahl X McDonald X Strait X _ Zuber Pa3sed and approved this 7th day of May , 19 B S. ATTEST: fl)K11 '9� MAYOR .S' RESOLUTION NO. 85-111 RESOLUTION SETTING PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE FY86 LANDFILL EXCAVATION PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING CITY ENGINEER TO PLACE SAID PLANS, ETC., ON FILE FOR PUBLIC INSPECTION. BE IT RESOLVED BY THE COU14CIL OF THE CITY OF IOWA CITY, IOWA: 1. That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is to be held on the jl.t day of Mav 19 85 , at 7.30 p.m. in the Council Chambers, Civic Center, Iowa City, Ionia. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the construction of the above-named project in a newspaper published at least once weekly and having a general circulation in the city, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the plans, specifications, form of contract, and estimate of cost for the construction of the above named project are hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. It was moved by Strait and seconded by Baker resolution as read be adoptees upon roll call there were: AYES: NAYS: ABSENT: _ X Ambrisco X Baker Dickson _ X Erdahl McDonald X Strait x _. Zuber Passed and approved this 7th ATTEST: ��Lc.�J :e • �,(,J C11Y CLERK that the day of May 19 8S L /Z "__ MAYOR Received 8, Approved By The !anal Onpvtmenf 793 RESOLUTION NO. 8S-112 RESOLUTION APPROVING THE AMENDED PRELIMINARY AND FINAL LARGE SCALE NON-RESIDENTIAL DEVELOPMENT PLAN OF EASTDALE MALL ADDITION LOCATED AT 1700 FIRST AVENUE. WHEREAS, the owner, Windsor Land Corporation, has filed with the City Clerk of Iowa City, an application for approval of the amended preliminary and final Large Scale Non -Residential Development Plan for Lots 11, 6, and part of Lot 1 of Eastdale Mall Addition; and WHEREAS, the original Large Scale Nan -Residential Development of Lot 11 of Eastdale Mall Addition was approved by Resolution 78-68; and WHEREAS, the Department of Planning and Program Development and the Public NonkResDidentialthave Developmentined Planthe and aveeecommendedaapprovaland ioflsamer;gandcale WHEREAS, the amended preliminary and final Large Scale Non -Residential Develop- ment Plan been examined deliberation the Commission has trecomnended that onitgbe accepted and approvedission and after ; and WHEREAS, the amended preliminary and final Large Scale Non -Residential Develop- ment Plan is found to conform with all of the pertinent requirements of the City Ordinances of the City of Iowa City, Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE- CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the Develop- ment Plan ofdLots ed r11,m6r,aand ry npart nof Lot I of.Eastdale Mall al Large Scale tiAddition ois hereby approved. 2. That the City Clerk of the City of Iowa City, Iowa is hereby authorized and directed to certify the approval of this resolution and of said plan after passage and approval by law; and the owner shall record said plan at the office of the County Recorder of Johnson County, Iowa, before the issuance of any building permit is authorized. It was moved by Baker and seconded by Dickson the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker X Dickson X Erdahl McDonald X Strait X Zuber X Passed and approved this 70 day f n)' 1985• OR / J ATTEST: %%Jy�� ... > CIT CLERK Recelved & Approved By T! �4NJd Depjjo +�, i i 6 �, I STAFF REPORT To: Planning & Zoning Commission Prepared by: Marianne Milkman Item: S-8505. Eastdale Mall Addition Date: April 18, 1985 1700 First Avenue GENERAL INFORMATION Applicant: Windsor Land Corporation Requested action: Purpose: Location: Size: Comprehensive Plan: Existing land use and zoning: Surrounding land use and zoning: Applicable regulations: 45 -day limitation period: SPECIAL INFORMATION Public utilities: Public services: 1 Washington Street Mt. Pleasant, Iowa 52641 Approval of an amendment to a preliminary and final Large Scale Non -Residential Development Plan. To permit establishment of Eastdale Plaza Condominium and development of remaining lots. 1700 First Avenue; northeast corner of Lower Muscatine Road and First Avenue. 6.41 acres. General commercial. Commercial, vacant; CC -2. North - commercial; CC -2. East - industrial; I-1. South - commercial, industrial; CC -2, I-1. West - commercial; CC -2. Provisions of the Zoning and Large Scale Non -Residential Development Plan Review Ordi- nances. May 13, 1985. Water and sewer services are available. Police and fire protection are available. 81S ■ Transportation: Vehicular access is provided from First Avenue and Lower Muscatine Road. Physical characteristics: Topography is relatively flat. ANALYSIS The Large Scale Non -Residential Development (LSNRD) plan for Eastdale Mall was originally approved in 1976. An amendment to the plan was approved on February 28, 1978. This amended LSNRD plan detailed a pedestrian -oriented concept for the entire mall area, although only the existing 66,665 square foot commercial structure on Lot 11 was planned for immediate development. The mall is no longer under single ownership and the proposed amendment effectively separates the operation of Lots 11, 6 and a portion of Lot 1, from the remaining lots. Of these remaining Lots 1-10, only Lots 3, 4, and 5 have been or are being developed to date. Much of the parking area for Lot 11 has been paved and some of the required trees planted. However, some of the planting strips are inadequate and the bumper blocks are not fastened down and in some cases are missing. Many right-of-way trees along First Avenue and Lower Muscatine Road are also missing, and the "innovative tree planting plan" approved for the LSNRD has been only partially implemented. The proposed amendment to the LSNRD plan makes the following changes: 1. The concept of a unified pedestrian -oriented mall has been abandoned. 2. The existing building will become a commercial condominium with continued retail use. 3. The dimensions of Lot 1 have been changed slightly to provide additional parking in what was the pedestrian mall area. 4. Lot 6 will be used for parking. Total parking is increased from 292 to 352 spaces. 5. The pedestrian mall between Lots 1, 2, 3 and 7, 8 and 9, will become a fire lane/walkway with 12 -foot paving to permit access of fire equip- ment. 6. Businesses on Lots 1, 2, 3, 7, 8 and 9 will be oriented outward (toward First Avenue and Procter & Gamble) rather than inward to the original pedestrian mall. The applicant states that "as part of the overall development strategy for condominium, as well as the development of the remaining lots... the existing amended LSNRD plan no longer reflects the best use of the area...". The Eastdale Mall has changed ownership several times since approval of the amended LSNRD plan in 1978, and it is no longer under single ownership. The concept of a pedestrian -oriented mall has now been abandoned, resulting in one large existing commercial development and a series of individual unde- veloped lots which have no common focus. It is not known at this time how traffic patterns and parking for Lots 1, 2 and 3 will develop, and, above all, what development is possible for internal Lots 7, 8 and 9 which have no F1610 3 exposure to a public street or common mall area. However, the amended LSNRD for Lots 11 and 6 complies with the provisions of the Zoning Ordinance with the exception of the tree planting requirements. The proposed parking lots comply with the Tree Ordinance, and the applicant has stated that a revised tree planting plan for the existing parking area and street right-of-way will be submitted. This plan will comply as much as possible with the current tree regulations, with emphasis on ensuring the survival of trees planted in the existing small islands and planting strips. { DEFICIENCIES AND DISCREPANCIES 1. Revised tree planting plan. STAFF RECOMMENDATION Staff recommends deferral of the amended preliminary and final Large Scale Non -Residential Development Plan for Eastdale Mall Addition pending submis- sion of an acceptable Tree Planting Plan by the applicant and resolution of the concerns addressed above. ATTACHMENTS 1. Location map. 2. Applicant's letter of intent. ACCOMPANIMENTS 1. Amended LSNRD plan. Approved byVonald /�i' ii' r, Director Department of Planning and Program Development 815 LE) Pr -1 ( otJ r ,. s-t35o,s & /.s DELL A. RICHARD ATTORNEY 150 E. COURT, SUITE 101 II' P.O. BOX 907 lS IOWA CITY, IOWA 52244 pp 13191 354.9592 �'j 2 71985 March 26, 1985 MARIAN K. KARR CITY CLERK (3) Mr. Donald Schmeiser Director, Planning Dept. City of Iowa City Davis Building Iowa City, Iowa 52240 RE: Revised LSNRD for Lot 11, Eastdale Mall Dear Don: I represent the Windsor Land Corp., owner of Lot 11, Lot 6, and part of Lot 1, Eastdale Mall Addition to Iowa City. As you are aware, Windsor Land Corp, is in the pro- cess of developing the former Eastdale Mall building into a commercial condominium, and as part of that process has made substantial improvements in the existing building and exterior site. In addition, its parent company, Capitol Savings and Loan Association, Mount Pleasant, is actively marketing the remaining lots in the Eastdale Mall Subdivision and hopes to have the lots sold for development during 1985. As part of the overall development strategy for condominium, as well as the development of the remaining lots, Windsor Land has determined that the existing amended LSNRD plan no longer reflects the best use of the area and has therefore prepared and hereby submits a revised LSNRD plan for Lot 11, Lot 6 and part of Lot 1. The purpose of this letter is to comply with require- ments of Chapter 27, Article 3, Division 2 of the Iowa City Code of Ordinances. The purpose of the amended LSNRD plan is to convert Lot 6 to parking and to convert a portion of the area formerly designated as a "pedestrian mall" into additional parking facilities. Other than minor changes in the location of driveways, addition of sidewalks, and reformulation of pedestrian walkways, no significant changes in the site's use are contemplated. The building will continue to be used for retail shops and the lots will be sold for commercial development. Lots 1, 2, 7, 8 and 9 are not part of this amended LSNRD,.and there are no changes or modifications in this matter which affect those lots. 81E -• 1 Mr. Donald Schmeiser March 26, 1985 Page 2 I have attached a copy of the Warranty Deed from Pat Harding Construction Company which conveyed Lot 11 to Windsor Land Corp., together with a copy of the Deed which conveyed Lot 6 and part of Lot 1 from Capitol Savings and Loan Association to Windsor Land Corp. Windsor Land intends to begin construction immediately upon approval of the site plan. This project does not include any dedications of land for public uses. For the sake of clarity, the revised plan has the "Officially Approved Places" shaded slightly differently from the rest of the area being submitted to the LSNRD plan. The revised LSNRD plan does not involve any changes to the existing "Officially Approved Places and Utility Easements." If I can be of any assistance to you in reviewing this plan, do not hesitate to contact me. very truly yours, Dell A. Richard sje encs. Ell BLSCHMEIS.1 i,AAR 2 % i'985 MARIAN K. KAR^ CITY CLERK (3) V-5, S-8505 EASTOALE MALL ADDITION AMENDMENT TO LSNRD i S-8505 TREE PLANTING PLAN EASTDALE MALL ADDITION LSNRD AMENDMENT C3..... w..a '� .u..r. uu. wcwu. ,,• ,^ wun .u.. we.wsu. — --- _ i� // r% MST r\wY� ,,,,' ice_, j `,, � "rim•' I ,�\ �. i. i�a'1l�'iiii _ 'Q 1;' lit 1i��'_ •�a i. ..... \ i jr. . -v^a .�..` n..n�ro ea ....w•�.--..r�+.J ...c... t=-...'c^.'�.�_M�___� .�_ _�_.. _. .. y' RESOLUTION NO. 85-113 RESOLUTION CONSENTING TO THE VACATION OF LOTS 50, 51, 52 AND 53 OF HUNTERS RUN SUBDIVISION, PART 3. WHEREAS, Resolution No. 84-112 approved the final subdivision plat of Hunters Run Subdivision, Part 3, as legally described in Attachment A; and WHEREAS, the owner, Hunters Run Development Company, wishes to vacate Lots 50, i 51, 52 and 53 of Hunters Run Subdivision, Part 3, according to the plat thereof recorded in Plat Book 25, page 56A of the Plat Records of the Johnson County j Recorder, in order to resubdivide Lots 52 and 53 and part of Lots 50 and 51 into single-family subdivision lots; and WHEREAS, no lots in Hunters Run Subdivision, Part 3 have been sold by the j owner; and WHEREAS, the owner has submitted a subdivision plat showing the lots to be i vacated; and WHEREAS, the Department of Planning and Program Development and the Public Works Department have examined said subdivision plat and recommended consent to vacation of Lots 50, 51, 52 and 53 of same; and WHEREAS, the subdivision plat has been examined by the Planning and Zoning Commission and after due deliberation the Commission has recommended consent to the vacation of the Lots 50, 51, 52 and 53 of said subdivision plat. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: i 1. That the Council consents to the vacation of Lots 50, 51, 52, and 53 of Hunters Run Subdivision, Part 3. 2. That the City Clerk of the City of Iowa City, Iowa is hereby authorized and directed to certify the approval of this resolution and of said subdivision plat showing vacation of Lots 50, 51, 52 and 53 of Hunters Run Subdivision, Part 3, after passage and approval by law; and the owner shall record said plat at the office of the County Recorder of Johnson County, Iowa, before the issuance of any building permit is authorized. It was moved by Strait and seconded by Zuber the Resolution be adopted, and upon ro call there were: AYES: NAYS: ABSENT: X AMBRISCO X BAKER X DICKSON X ERDAHL X MCDONALD X STRAIT X ZUBER I Passed and approved this 7th day of 1985. t ATTEST: ,Q+��J Received & Approved CLBypThe � logal Depxrhnon/ 8/6 RES. RS -113 ATTACHMENT A The legal description fur Part Three hunters Run Suhdivi:.iun,I9wa City, Johnson Cuunty, Iowa, is as follows: Commencing ac the Southeast Corner of the Southwest Quarter of Section 18, Township 79 North, Range 6 West of the 5th. Principal Meridian; Thence NO^46'46"E, 1,150.38 feet to the Center- line of Rchret Road,in accordance with the Final Plat of Hunters Run Subdivision, Part One, recorded in Plat Book 22, Page 53, of the Records of the Johnson County Recorder's Office; Thence 110055'12"E, 223.00 feet to the Point of Feginning of Part Three of Hunters Run Sub- division; Thence N4600115011W, 139.47 feet; Thence N1201615011W, 146.95 feet; Thence N79046'50"W, 139.73 feet; Thence N46001'50"W, 121.19 feet; Thence N600015011W, 213.04 feet; Thence South- westerly 26.52 feet along a 225.00 foot radius curve,concave Northwesterly, whose 26.50 foot cnord bears S87021'45"W; Thence N89015139"W, 20.33 feet; Thence N0044121"E, 185.00 feet; Thence S89°15139"E, 10.00 feet; Thence N0044121"E, 201.00 feet; Thence S89015139"E, 298.08 feet;Thence 50044121"W, 66.00 feet; Thence 589015'39"E, 41.92 feet; Thence Southeasterly 208.81 feet along a 307.00 foot radius curve, concave Southwesterly, whose 204.81 foot chord bears S69046'32"E; Thence S39042135"W, 124.50 feet; Thence S46001'50"E, 715.58 feet; Thence S27003'36"E, 61.43 feet; Thence 50057'18"W, 228.55 feet to a point on the Centerline of Ronret Road; Thence South- westerly 161.61 feet along said Centerline on a 955.00 root radius curve, concave Southeaster- ly, whose 161.42 foot chord bears S78057'21"W; T'ience S74006126"W, 329.64 feet along said Centerline; Thence 140055112"E, 190.37 feet; Thence 1489004'48"W, 108.00 feet to the Point of Beginning. Said tract of land contains 14.37 acres more or less and Is subject to easements and restrictions of record. STAFF To: Planning and Zoning Commission Item: S-8507. Hunters Run Subdivision Part 3 GENERAL INFORMATION Applicant: Requested action: Purpose: Location: Size: Existing land use and zoning: Surrounding land use and zoning: Comprehensive Plan: Applicable regulations: 45 -day limitation period: SPECIAL INFORMATION Public utilities: REPORT Prepared by: Marianne Milkman Date: April 18, 1985 Hunters Run Development Co. 1550 S. Gilbert St. Iowa City, Iowa 52240 Vacation of Lots 50-53, Hunters Run Subdivision Part 3 and repeal of the Planned Development Housing (PDH) Plan for Hunters Run Subdivi- sion Parts 2 and 3, and preliminary and final plat approval for the resubdivision of Lots 52 and 53 and portions of Lots 50 and 51 of Hunters Subdivision Part 3. To provide for the development of a single-family subdivision instead of mixed single- and multi -family PDN. On Deerfield Drive north of Rohret Road. Approximately 2.86 acres. Partially developed single-family residential; POH-5. North - undeveloped; ID -RS. South - single-family residential; PDH -5. East - undeveloped; RS -5. West - undeveloped; PDH -5, ID -RS. Ag/rural residential. Requirements of the Subdivision Code, and the Storm Water Manage- ment and Zoning Ordinances. 5-20-85. Adequate water and sewer service are available. 916 Public services: Transportation: Physical characteristics: ANALYSIS Sanitation service and police and fire protection are available. Access is provided via Rohret Road and Deerfield Drive. The topography is characterized by moderately hilly, rolling terrain. The applicant wishes to vacate Lots 50-53 of Hunters Run Subdivision Part 3 and to resubdivide portions of these lots into 10 single-family lots. The appli- cant also wishes to repeal the PDH plan for Hunters Run Subdivision Parts 2 and 3. The final plat and LSRD/PDH plan for Hunters Run Subdivision Part 3 was approved on May 30, 1984. Since that time the public improvements for Part 3 of this subdivision have been partially completed. The final PDH plan included 12 multi -family units on Lot 50 and 12 multi -family units on Lot 51, with Lots 52 and 53 intended for duplex or single family development. In conjunction with the approval of the PDH plan the applicant agreed to dedicate 4.186 acres of parkland to the City. The applicant now wishes to resubdivide Lots 50-53 into ten single-family lots. Prior to resubdivision the City must first consent to the vacation of Lots 50-53 of Hunters Run Subdivision Part 3. The proposed resubdivision of Lots 50 and 51 does not include the whole of these lots. The rear portion of both lots will be included with the final plat of Hunters Run Subdivision Part 5. Lots 50 and 51 will be resubdivided into eight lots, each of which has an area of more than the 8,000 square feet required in an RS -5 zone. The density in the area to be resubdivided will decrease from 26 units to 10 units per 2.86 acres. The applicant also wishes to repeal the PDH plan for Hunters Run Subdivision Parts 2 and 3. The "Vacation Plan" submitted for the area shows shading for all the provisions and areas to be repealed and/or vacated. The repeal of the PDH plan and resubdivision will result in single family subdivisions for Hunters Run Parts 2 and 3. The dedicated parkland in Part 3 of the subdivision will remain City property. All lots in the proposed single-family subdivisions of Hunters Run Parts 2 and 3 have an area in excess of the 8,000 square feet required in an RS -5 zone. With a portion of the streets and other public improvements already in place, a decrease in density of dwelling units and no change in the proposed dedication of parkland or the stormwater detention basin, the revised plat for Hunters Run Subdivision Parts 2 and 3 conforms to all applicable ordinances. Prelimi- nary platting requirements for the resubdivision of Hunters Run Part 3 may be waived. 8/�O 3 RECOMMENDATION Staff recommends consent to the vacation of Lots 50-53 Hunters Run Subdivision Part 3, and approval of the preliminary and final subdivision plat of Lots 52 and 53 and portions of Lots 50 and 51 of Hunters Run Subdivision Part 3lantfor waiver of preliminary platting requirements, and the repeal of the PDH p Hunters Run Subdivision Parts 2 and 3. ATTACHMENTS i 1. Location map. I I ACCOMPANIMENTS 1. Plan for vacation of Lots 50-53 Hunters Run Subdivision Part 3 and repeal of PDH plan for Hunters Run Subdivision Parts 2 and 3. 2. Preliminary and final plat for the resubdivision of Hunters Run Subdivision I Part 3. I Approved by: onald c meiser, Director Department of Planning and Program Development n E Loci' Ioo crap s-8507 ZA o ro 1. was I. too rlrt [na or nomrt uu7w. i,. npoW PLAT L/OR PLAN APPROVED BY THE CITY OF IOWA CITY 7 I i ' I wcanpnlnwr .All 1 I PRELIMINARY AND TINAI, PLAT R•• 20.00' R• ' \ ,i •' �� / p 90.00'00" A • 30.08, 30.08'18" L • 31.42' 3.L5,3 C L •118.35' ST \' ,��h•28.28' :M 116.99' y�•� 51 ` '.B•S211 :.8.•530.3]bNE "y .q 99".' I W Ot • VII ON OP LOT. NTIONe o 3 a e] w.0 1.O ...................................... ', \ ]B %•f e' f�r 11 ; PANT TIINC C. rOVA CITYrNJ OI1N AOM COVNTV�a10Vw � + f foie �,�+�.f 12 a4+tl.pn'rr O m• \ \ 01lNCR/SDBBIVI9ER: OWNER'S ATTORNEYHUNT: = 15 '•�, 00 •, �• •' $ o gg 0- 9 2550E So. RS RGilbertUN LOPXEM1T CO. 019 EWright pS�raet I I 1 I EASEMENTS APPROVED BY `, Ce ;ee' To�o-b •58 �' ���� m 0 'I love City, lova 52240 Iave City, lave 52240 •----•-----...---••-----••-----..-. Y \ / <• my L /', £ p � f ao / e oo tt 57 ••4aoe' x1D.sD _ F- 1 YYY • A, dap b, Adwe , 1 \ ALL LOTS IN PART THREE SHALL � I `\ a Is. 0 NO.33.12"E BE SINGLE FAMILY e r 56 0 148.38' ' i 0 Q • , E o0 a 0 p 7 4I OP\J\ ee Y� aeaK e o �a SE ca.,. sw 14 id O h ' Slel 19.r9.6 4 e 00. 0 j' an'n. rawxol B sr 55 : • off• - AN ,W.. \ ND•e6'afiE 42 \ bRleeOa MINT 01 \44 hISD.IE�'�m O i FaE �,,sTJ e6clwrvlx0 \5j i 0 •.k .e § 301,.,1" / q •rTJ 53 + \9 I certify that during the month of Apr11. 1905, At the dl rection of HUNTERS RUN DEVELOPMENT CO., 1 }S} 44 ``� 5 n G •,b 'rvras o 4p. rnubdlvlded A portion of Lots 30 and 51. 52 end 53 of Hunter. Run Subdivision. Pert Three, love 48 �•� 52?� b4 s'?eco 7 City, Johnson County. ea Recorded In Plat Book 25, at Page 56A of the Johnson County Recorder's ' 59.11'33"E Office and that the boundaries of sold erect are as follows: }]: ` 3• ,00 4�a, O Camncing At the Southeast corner of the Southwest Quarter of Section 16, Tenably TB North, Pence 6 West of the 5th. 2 �J';e deb, o• y8.+i principal Werldl.n; Thence NO.46'16'E. 1,150.38 feet to the centerline of Reheat Road. In Accordance with the Final Plat of L 2i} Hunters Run Su Mlvlalon, Part One, Recorded In Plot Book 22. Pace 53, of the Records of the Johnson County Recorder's Office: A Thence ND'55'12-E. 223.OD feet to the Point of Beelnaing; Thence N40.O3'49-E, 89.22 feat; Thence NI6'01'50'W, 594.19 feet; i Thence N11•00130'11, 60.64 feet; Thence Northeasterly along the Southerly RICht-el-Way Line of False, Drive 72.31 feet an e p et 'Qy K ,eh 225.00 foot radius curve, concave Northwesterly. whose 72.00 foot chord beer. h74•4G'46•E;fiance U65 '34-21-C. 10.07 feet A }S. 1 along said Right -Of -Way Line; Thence Southeasterly 22.49 feet along a 15.00 foot radius curve, concave Southwesterly whose i 50 /"'�' 19.70 foot chord beers S73.23.29'E; Thence Southeasterly alone the Westerly Right -of -Way Lie, of Deerfield Drive, 65.64 feet - t i1.Sµ/ K. an a 2711 foot radius curve, concave Northeasterly, whose 65.48 fool chord beer. S39'11'35'E; Thence continuing along said i .e Right-af-Way Line S48.01'50 -E. 626.11 feet; Thence Southeasterly 1]6.35 feet along a 225.00 foot radius curve, concave •• !2` j 1t BOMB 43O'W Southwesterly, whose 126.99 foot chord beers S30.57'41'E; Thence S15.53.32•E1 71.99 feet; Thence Southwesterly 31.42 feet u 5•} 11 N B•p0' along a 20,00 foot radius curve, concave Northwesterly whose 28.28 foot chord bears S29'00128'Wi Thence S71'06.28'R, 179.19 LE SI' G TI feat along the Northerly RICht-af-Way Line of Reheat Road; Thence X0'55'12"E. ]411.50 feet; Thence H89•04'18'W, ]08.00 feet to the Point of Beginning. Said tract of land contains 2.659 acres more or len and Is subject to easuents end rear rl etI Ans of I �; ecord, pD e _ iW§' Z A.� �,,."� 1 further certify that the Plat as shown is a correct Faprtsantatlon of the survey end all corners are marked as Indicated. Ln9 mD w 3`a5 Robert D. Nickelson W - n Ree. No. 70]6 ee Subscribed to and sworn before me this _ day of _ 19 le.1Go' _I "•^ Netery Public. In end for the Stele of Iowa 3420:5 PUT uo. ILI. .11.0][1 It T.. CITI 0I t1YL CITY W FINAL PLAT"VACATI�I.1 PLAT" HUNTERS RUN SUBDIVISION PART TWO B PART THREE .•.• ••. •• ••..r.r I jj i M,a. �Y _ 'i "rr. 1..]r ..• ',, P 1L ••� • :. I.rl.I.i. l.P.r�Y�'���irl�T�iC .-Gi'i".� i ,• / 10- roi.t' «. =121- PRr , ro a t si'] �ru«v+.. u«'r....«r f `l• / )IYOh "'1. ]^ 4.` +..urs.««1�r.�u 4;��.7�'�f nw�'•,+ .Gr .>«rr.rsT--.cz \r -z. PART h h 4 n ♦ ♦�. / � n ; • � ! AN '• � / it �h. � ' rs in. r.. v.0 r.. r1.. r.. ur.. ' ` / h�� f]1 / f,)NRfE n ' ♦ )�rp .$• .h•\ �r,. i` yh♦ ILI •� ,• / '/ ♦/ •' '7}.♦��. SS,T,!; :J+tOF� A¢EA7 tLt_u•aTe ATE .. •1 •�^l i/•ha.� • .' �: rT�..pa>u'[ •�• $. p22gy ANO PQOVIS\ON•a OC TWp PLAT DE 'Y ♦ L ••�// -•' " - � t T.1 VACATED ..rwvra � AAID�oZ 1'E�J.'.WCED? nrn 11.1'i ..w PLAN; •\ ' '\ L. •` '• % : h i r i.. • �j'i�.�r.•' L.1alQJ n..• _•rLw.ame +•' E tri .. ,• '. �• / Tr waw.'. _ryry .'..t 'YlYyrrfaVN M o ELr•• ,n, r' - r... urt .�-rV a'. `I e: o.ovn .� � GM•lNti. .. ILI i �1 fl.. a.rr o. •..r.• A • w I..r \•n rr w yar. r ..n']r. u•nad ea a' ur•rro'.r RESOLUTION NO. RESOLUTION AUTHORIZING EXECUTION OF SITE OPTION AGREEMENT WITH ECUMENICAL HOUSING CORPORATION AND FIRST CHRISTIAN CHURCH, WHICH ARE JOINTLY ACTING ON BEHALF OF A NON-PROFIT CORPORATION TO BE FORMED. WHEREAS, the City of Iowa City, Iowa, has negotiated a site option agreement with Ecumenical Housing Corporation and First Christian Church, which are jointly acting on behalf of a non-profit corporation to be formed, a copy of said agreement, regarding the proposed sale of public property as described in said agreement, being attached to this resolution and made a part hereof, and WHEREAS, a public hearing was held before the City Council on May 7, 1985, on said proposed sale of public property, and WHEREAS, the City Council has determined that the need for Senior Citizen housing continues to exist in the Community of Iowa City which should be met, and WHEREAS, the City Council deems it in the public interest to enter into this agreement and to sell the property pursuant to the terms of the agreement. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE IOWA CITY COUNCIL AS FOLLOWS: 1. That the Mayor and City Clerk are hereby authorized and directed to respectively execute and attest said site option agreement with Ecumeni- cal Housing Corporation and First Christian Church. 2. That the Mayor and City Clerk are hereby authorized to respectively execute and attest a deed conveying the property upon the exercise of said site option agreement and fulfillment of its terms and conditions. It was moved by and seconded by the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Ambrisco Baker Dickson Erdahl McDonald Strait Zuber Passed and approved this day of , 1985. MAYOR ATTEST: ReaaW A Approved CITY CLERK By lbo Legal Depaftuni C M , SITE OPTION AGREEMENT This Agreement is between the City of Iowa City, Iowa (hereinafter referred to as "Seller") and Ecumenical Housing Corporation and First Christi,An Church, which are jointly acting on behalf of a non-profit corporation to Ile formed (such new corporation is hereinafter referred to as "Buyer"). FOR AND IN CONSIDERATION of the mutual covenants/cribed e ants contained herein, the parties do hereby agree as follows: 1. Subject to the terms and conditions stateSeller hereby grants to Buyer,the right to purchase the following real estate located in Iowa City, Johnson County, Iowa, to wit: Beginning at the northwest corner of of 4 Block 43 Original Town, thence\east along the north lot line o Lot 4 and Lot 3 of Block 43 108 feet, thence south approximately 153 f et to the north right-of-way line of the east -west alley through Blo 43, thence west along the north right -of -Way line of the alley appr imately 18 feet, thence south 96.30 feet along a line parallel to and I feet east of the east lot line of Lot 5 Bloc 43 Original Town, th nce west 89.57 feet to the west lot line of Lot 5 Block 43, thence no th along the east right-of-way line of Gilbert Street 250.32 feet to th point of beginning including the alley located therein and vacation th reof. subject to easem>nis and restriAtions of record for public utilities, and subject to the following easemen s and restrictions: a. The alley rightof-way whi Seller is agreeing to convey shall be subject to easements for public ut Cities and for public ingress and egress. b. The portion of th prc portion now occupi bI 75 feet of the ab ve• Seller's reservation of surface of such prope install supports for parties agree that if/a to said closing,ent r responsibilities of a( use the reserved air ri ty lying south of the aforesaid alley and the public parking lot (approximately the northerly escribed real estate) shall be subject to the air rights above ten feet from the finished land with the right to go onto the underlying land to structure or structures above said land. The closing is to be held hereunder, they will, prior �to another agreement spelling out the rights and if the Seller elects to exercise its rights to 2. If not exercised as pr ided be ow, the foregoing option shall expire upon the first to happen of th followi (a) Buyer's failure to file in a timely manner an applicatio for a gr nt from the U.S. Department of Housing and Urban Development (HU�) of funds for construction upon the Property of a HUD Section 202 Housingd/Project for he Elderly, (b) Buyer's failure to obtain such grant, or (c) Nrvember 30, 19 3. The foregoing option shall be exer isable only if Buyer is the grantee of funds as described' above, and shall be exercised as follows: Buyer shall notify Seller in writing that it h s been officially notified that it is grantee of HUD funds, enclosing a cop of the notification. Upon receipt of such notification,/Seller shall cause n abstract of title to be prepared for the Property and gelivered to Buyer for xamination showing merchantable title to the date of continuation in accordant with Iowa Title Standards. 4. Seller agrees to give Buyer possession of the Property sixty (60) days after receipt of the foregoing notice of exerci a of option, or at such later time as may be mutualhy agreed by the parties. 5. Upon payment qy Buyer to Seller of the purchase price of one hundred twenty-five thoasand dollars (;125,000), whi h shall be paid prior to or by the date of possession, Seller agrees to conte1pporaneously execute and deliver to Buyer a genehl warranty deed upon the form approved by the Iowa State Bar Association which shall be subject to the easements and restrictions described in paragraph 1; above. 6. In the event this option agreement is exercised, it is agreed that the Buyer shall construe on a site located upon the above -describe real estate 75 dwelling units of subsidized housing for low income elderly persons and that the preliminary design plans for same must be approved by the Seller prior to the conveyance of said real estate. Fav i sC 7. It is agreed that the Buyer shall not be responsible for the demolition or removal from the site of any existing structures on the above-described real estate. Dated this day of May, 1985. BUYER SEL R C Y OF IOWA CITY, IOWA By By an rj Mayor Attest C ty C erk RESOLUTION NO. 85-114 RESOLUTION SUPPORTING THE DEVELOPMENT OF SENIOR CITIZEN HOUSING IN THE CITY OF IOWA CITY, IOWA. WHEREAS, the Iowa City City Council is advised that the United States Department of Housing and Urban Development has announced the availability of funds for the construction of up to 75 units of rental housing under Section 202, Direct Loan Program, for housing for the elderly and handicapped, and WHEREAS, the construction of such elderly or handicapped housing would make available to senior citizens high quality housing designed for senior citizens' needs at affordable costs, and WHEREAS, the Iowa City Council has determined that the need for senior citizen housing continues to exist in the community of Iowa City which should be met, and WHEREAS, the construction of such housing in the City of Iowa City would have a positive effect upon the community and its citizens. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE IOWA CITY COUNCIL AS FOLLOWS: 1. The Iowa City Council hereby endorses and supports all proposals and applications for the construction of additional elderly or handicapped housing within the City of Iowa City, Iowa. 2. The Mayor and the City Clerk are hereby authorized and directed to advise all interested parties of this resolution by providing a copy upon request; and to further cooperate and assist in providing information to any organization which seeks to apply for the construction of senior citizen housing. It was moved by Strait and seconded by Zuber the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker X Dickson Erdahl McDonald Strait X Zuber Passed and approved this 7th day of rhy 1985. ATTEST: 3ncahad & Approved Ey i;h: Inr:l Dap""aa�rhmanf �tf,Fr q/3e .fr S2l NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST FOR CLINTON STREET IMPROVEMENTS PROJECT - WASHINGTON STREET TO IOWA AVENUE IN THE CITY OF IOWA CITY, IOWA TO ALL TAXPAYERS OF THE CITY OF IOWA CITY, IOWA, AND TO OTHER PERSONS INTERESTED: Public notice is hereby given that the City Council of the City of Iowa City, Iowa, will conduct a public hearing on plans, specifications, form of contract and estimated cost for the construction of the Clinton Street Improvements Project - Washington Street to Iowa Avenue in said City at 7:30 p.m. on the 7th day of May, 1985, said meeting to be held in the Council Chambers in the Civic Center in said city. Said plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk in the Civic Center in Iowa City, Iowa, and may be inspected by any persons interested. Any persons interested may appear at said meeting of the City Council for the purpose of making objections to said plans, specifications, contract or the cost of making said improvement. This notice is given by order of the City Council of the City of Iowa City, Iowa. MARIAN KARR, CITY CLERK 8a.2- 0 RESOLUTION NO. 85-115 RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT OF COST FOR THE CONSTRUCTION OF CLINTON STREET IAB'ROVBIENTS IaASNTNfTnN STREET TO IONA AVENUE, AND ESTIMATE ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project was published as required by law, and the hearing thereon held. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project are hereby approved. 2. That the amount of bid security to accompany each bid for the construction of the above-named project shall be in the amount of 10a of bid payable to Treasurer, City of Iowa City, Iowa. 3. That the City Clerk is hereby authorized and directed to publish notice for the receipt of bids for the construction of the above-named project in a newspaper published at least once weekly and having a general circulation in the city not less than four (4) nor more than twenty (20) days before the date established for the receipt of bids. 4. That bids for the construction of the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, laat8the Civic5. Center, until 10:30 A. M. on the 28th day of Ala fter, the bids wt a opene y the CityEngtneer or hisesignee, an thereupon referred to the Council of the City of Iowa City, Iowa, for action upon said bids at its next meeting to be held at the Council Chambers, Civic Center, Iowa City, Iowa, at 7:30 p.m. on the 4th day of June , 1985 . It was moved by Strait and seconded by Dickson resolution as read be adopted, an upon roll call there were: that the AYES: NAYS: ABSENT: X Ambri.SCe X — = Baker. X Dickson X Erdahl X McDonald Strait X Zuber Passed and approved this 7th day of Ala 19 85. MAYOR ! 8 Aroved Rn e<cN:+ +P ATTEST: T ,� Y , % By The r._wl De amnent CITY CLERK City of Iowa City MEMORANDUM Date: April 30, 1985 To: Historic Preservation Commissi n From: Neal Berlin, City ManagXe Re: Iowa -Illinois Gas & Electric Company Franchise Ordinances I am responding to your memo dated April 17, 1985, to the City Council regarding the gas and electric franchise ordinances. 1. The Street Excavation Ordinance adopted in July 1977 provides that excavations in brick streets must be repaired using the original brick or other brick suitable for traveled surface. If upon inspection the repair is found unacceptable, the work must be corrected. Failure to do so results in the use of the performance deposit to correct the work. Utility companies are obligated under this ordinance to reconstruct brick streets with the original pavers or suitable replacements. Because of this ordinance, a similar provision is not necessary either in the franchise or the regulatory ordinance. 2. Additional information is requested from the Commission as to its concern for the attachment of utility boxes and meters to the facades of historic buildings. If the Commission can cite examples of this practice, this information will be useful in discussing the issue with the utility. 3. In negotiations with the utility company, the City has differentiated between distribution and transmission lines. Presently, the City Code requires that telephone and electric distribution lines to new residences within a new residential subdivision or to new apartment buildings be placed underground. In addition, an electrical franchise regul�atoo ordinance, independent of the gas and electric franchise ordinances,—bias been drafted which would permit the City Council to designate districts in which electric distribution lines must be buried. Cost to the consumer probably would be a major factor in the City Council's decision. Once an underground district is identified, the utility company would be obligated to bury the electric distribution lines. This proposed ordinance could address the Commission's concern regarding the visual impact of distribution lines in established historic neighborhoods. The placement of transmission lines is regulated by the Zoning Ordinance. In addition, the regulatory ordinance suggests certain planning require- ments for both distribution and transmission lines. The City Manager has recommended that the requirements apply only to transmission lines. (See City Council memorandum of April 12, 1985.) Thank you for your suggestions. If I can be of further assistance, please contact me. cc: City Council bj2/7 Fad 9 City of Iowa City MEMORANDUM Date: April 30, 1985 To: City Council From: Patt Cain, Associate Planner PC/ Re: Design Review Committee's Recommendation on Holiday Inn Tenant Signage Request At its meeting of April 17, 1985, the Design Review Committee recommended approval of the request of the Holiday Inn for three tenant space signs, as per the submitted design, for the south side of the building. (The April 17 minutes, containing a report of the Committee's discussion of this request, are included in Council's agenda packet for the May 7 formal meeting.) X29 City of Iowa City MEMORANDUM Date: May 1, 1985 To: City Council From: Patt Cain, Associate Planner Re: Riverfront Commission Recommendations for Special Rules for the Iowa River At the meeting of April 3, 1985, the Riverfront Commission recommended that Council request the Iowa Conservation Commission to adopt the following regulations as special rules for the Iowa River: 1. No person shall operate any vessel towing persons on water skis, surf boards or similar devices in the area bound by the Coralville Milldam and the Burlington Street Dam. 2. No person shall operate any vessel between Iowa Avenue Bridge and the Burlington Street Dam. 3. No person shall swim in the Iowa River between the Iowa Avenue Bridge and the Burlington Street Dam. 4. No person shall walk, ice skate, fish or otherwise be upon the surface of the ice on the Iowa River between the Iowa Avenue Bridge and the Burling- ton Street Dam. 5. No craft or vehicle shall be operated on the surface of the ice on the Iowa River between the Iowa Avenue Bridge and the Burlington Street Dam. The Riverfront Commission also recommended that there not be any provision allowing for water ski shows/exhibitions by special authorization. (The minutes of the April 3 Commission meeting contain a synopsis of the Commission's discussion relating to these recomnendations and are included in Council's agenda packet for the May 7 meeting.) bj2/14 F3t RESOLUTION NO. 8S-116 RESOLUTION AUTHORIZING THE CITY MANAGER TO NAKE FORMAL APPLICATION TO THE STATE CONSERVATION COMMISSION FOR SPECIAL RULES AND REGULATIONS CONCERNING THE OPERATION OF VESSELS ON THE IOWA RIVER, AFTER PUBLIC NOTICE OF SUCH APPLICATION IS PUBLISHED. WHEREAS, 5106.17, Code of Iowa, provides that any subdivision of this state may, but only after public notice thereof by publication in a newspaper having a general circulation in such subdivision, make formal application to the State Conservation Commission for special rules and regulations concern- ing the operation of vessels on any waters within its territorial limits and shall set forth therein the reasons which make such special rules or regula- tions necessary or appropriate, and WHEREAS, the Riverfront Commission has recommended that the City Council apply for special rules and regulations regarding certain activities on the Iowa River in Iowa City, and WHEREAS, such special rules and regulations to be applied for as described below herein are necessary because of special conditions along the Iowa River, particularly between the Coralville Milldam and the Burlington Street Dam, which give rise to health and safety, as well as environmental concerns. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA: 1. That the City Clerk is hereby directed to publish forthwith in a newspa- per having a general circulation in Iowa City a public notice of the below -described formal application to the State Conservation Commission for special rules and regulations concerning the operation of vessels on the Iowa River in Iowa City. 2. That after the publication of the above-described public notice, the City Manager is hereby authorized and directed to make formal application pursuant to 5106.17, Code of Iowa, on behalf of the City of Iowa City to the State Conservation Commission for the following special rules and regulations concerning the operation of vessels on the Iowa River in Iowa City, Iowa: a. No person shall operate any vessel towing persons on waterskis, surfboards, or similar devices on the Iowa River in the area bounded by the Coralville Milldam and the Burlington Street Dam, except during regattas, races, marine parades, tournaments or exhibitions authorized by the State Conservation Commission to be held in such area. b. No person shall operate any vessel on the Iowa River between the Iowa Avenue Bridge and the Burlington Street Dam. c. No person shall swim in the Iowa River between the Iowa Avenue Bridge and the Burlington Street Dam. Resolution No. 8S-116 Page 2 d. No person shall walk, ice skate, fish or otherwise be upon the surface of the ice on the Iowa River between the Iowa Avenue Bridge and the Burlington Street Dam. e. No craft or vehicle shall be operated on the surface of the ice on the Iowa River between the Iowa Avenue Bridge and the Burlington Street Dam. It was moved by Zuber and seconded by Dickson the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Ba Ker XDickson -ii Erdahl X McDonald X Strait X Zuber Passed and approved this 7th day of clay 1985. )YO::R! I ATTEST: %Jl4arrnd.� ^� CIT CLERK Received & Approved By The legal DeparMnenl 83.;L NOTICE OF INTENT TO SEEK SPECIAL RULES REGULATING ACTIVITIES ON THE IOWA RIVER WITHIN IOWA CITY Notice is hereby given that the City of Iowa City, pursuant to 5106.17, Code of Iowa, intends to make formal application to the State Conservation Commission for special rules and regulations concerning the operation of vessels on the Iowa River within the Iowa City territorial limits. The City Council considers the following proposed special rules as necessary because of special conditions along the Iowa River between the Coralville Milldam and Burlington Street Dam which give rise to health, safety and environmental concerns: 1. No person shall operate any vessel towing persons on waterskis, surf- boards or similar devices on the Iowa River in the area bounded by the Coralville Milldam and the Burlington Street Dam, except during regattas, races, marine parades, tournaments or exhibitions authorized by the State Conservation Commission to be held in such area. 2. No person shall operate any vessel on the Iowa River between the Iowa Avenue Bridge and the Burlington Street Dam. 3. No person shall swim in the Iowa River between the Iowa Avenue Bridge and the Burlington Street Dam. 4. No person shall walk, ice skate, fish or otherwise be upon the surface of the ice on the Iowa River between the Iowa Avenue Bridge and the Burlington Street Dam. 5. No craft or vehicle shall be operated on the surface of the ice on the Iowa River between the Iowa Avenue Bridge and the Burlington Street Dam. Persons wishing additional information about this request for special rules should contact Patt Cain, Civic Center, at 356-5235. Persons wishing to comment on the above-described application may contact or write the State Conservation Commission, Wallace State Office Building, Des Moines, Iowa. MARIAN K. KARR, CITY CLERK $3'�- M'a,r RESOLUTION NO. 85-117 RESOLUTION APPROVING SIGNAGE FOR TENANT SPACES FOR URBAN RENEWAL PARCEL 64-1b (HOTEL). WHEREAS, the City Council of the City of Iowa City, Iowa, has approved design plans for Urban Renewal Parcel 64-1b (Hotel) subject to the City review and approval of signage, landscaping plans, and walkway designs for the site; and WHEREAS, tenant signage plans have been reviewed by the Design Review Committee which recommends approval of the plans contained in the attachment to this Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the tenant signage plans for Urban Renewal Parcel 64-1b, submitted on behalf of Dr. Harry A. Johnson, Jr., doing business as Mid -City Hotel Associates -Iowa City, are hereby approved subject to the conditions and reservations r set forth in Attachment A (signage plans). f It was moved by Zuber and seconded by Dickson the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker �— Dickson X Erdahl X McDonald _y_ Strait x_ Zuber Passed and approved this 7th day of "Iy 1985. OR ATTEST: %?T�r::� J 7Y. -7K,,,) CITY CLERK Roc=lv"i R ApPfOved enl 8Y 7h^ t�go1 DO a�� 7 g33 ATTACHMENT A SIGNAGE PLANS FOR TENANT SPACES FOR URBAN RENEWAL PARCEL 64 -IB (HOTEL) Three signs are planned for the tenant space on the south side of the building. The size and placement of these signs are shown on the accom- panying sketch. The signs will be mounted directly against the building and will not be illuminated. They will all be uniform, with a color and style of script similar to the Nautilus sign (beige lettering on a dark brown field) on the north building face. $33 I I F gla» ytoreRont-- — — — b Ilne. r(Jea0.k 9ign.;�lch.2ldhic�h 'dIV% _ - Ib AMMtt- 1 f 1 1 •� _notes s ''-Fiulld•�-(iny�x:fa�prc� v 11!o z5e'•d' 6So St'-Vee1: r� elt�f code : - 6.0.3 .:o • 16.. 1. 0 p _.:209. eR bsoYLFk • 1100k'�� = q each 3ignj pet-eAMed. 21 1���� �`��u��•� �� c ■asp .. 2.20.65 1 A i i RESOLUTION NO. 85-118 RESOLUTION AWARDING CONTRACT AND AUTHORIZING MAYOR TO SIGN AND CITY CLERK TO ATTEST CONTRACT FOR THE CONSTRUCTION OF THE GROUNDWATER CUr-OFF TRENCH, IOWA CITY SANITARY LANDFILL WHEREAS, Sulzber er Excavatin Inc. of Muscatine, Iowa, has submitted t e best bid of 5_14Z,UZZ.bU for the construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the contract for the construction of the above-named project is hereby awarded to Sulzberger Excavating, Inc. of Muscatine, Iowa subject to the condition tat awar ee secure adequate performance bond, insurance certificates, and contract compliance program statements. 2. That the Mayor is hereby authorized to sign and the City Clerk to attest the contract for the construction of the above-named project, subject to the condition that awardee secure adequate performance bond, insurance certificates, and contract compliance program statements. It was moved ytsy- Strait and seconded by Dickson that the resolution as reg e a opte , an upon ro11 call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker X Dickson X Erdahl X McDonald X Strait x Zuber j — Passed and approved this 7tl' day of May 19 85. MAYOR ATTEST: %% „ �.ti / j CLCL R�_ Received 3 Approved By The Leel Do'arhnen1 W RESOLUTION NO. 85-119 RESOLUTION AWARDING CONTRACT AND AUTHORIZING MAYOR TO SIGN AND CITY CLERK TO ATTEST CONTRACT FOR THE CONSTRUCTION OF THE OUTFALL RELIEF SEWER SYSTEM REHABILITATION PROJECr WHEREAS, Tschiggfrie Excavating of Dubuque, Iowa, has submitted the best bid of $964,839.90 for the construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: f 1. That the contract for the construction of the above-named project is hereby awarded to �jlyQQfrie Excavating of Dubuque, Iawa , i subject to the canktion that away ee secure adequate per ormance bonT, insurance certificates, and contract compliance program statements. 2. That the Mayor is hereby authorized to sign and the City Clerk to 1 attest the contract for the construction of the above-named project, subject to the condition that awardee secure adequate performance bond, insurance certificates, and contract compliance program statements. It was moved by Zuber and seconded by Strait that the resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: _ X Ambrisco X _ Baker X Dickson _ X Erdahl X McDonald X Strait X Zuber Passed and approved this 7th day of May 1985 . MAYOR i ATTEST: 7770- �JK Received a Approved by Thhe Legal DePParhneni g3S RESOLUTION NO. 85-120 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEM WITH VEENSTRA C KM, INC. FOR RESIDENT PROIECr INSPECTION SERVICES, SURVEY SERVICES AND TESTING SERVICES ON THE OUTFALL RELIEF SEWER SYSTEM REHABILITATION PROIECr WHEREAS, the City of Iowa City, Iowa, has negotiated aA eenent with Veenstra &Kimn, Inc. of West Des Moinw a,copy of said eement being attached to this Resolution and y tis reference made a part hereof, 1 and, WHEREAS, the City Council deems it in the public interest to enter into said A¢reement with Veenstra 6 Kimm, Inc. of West Des Moines, Iowa, for resi- dent Proiect inspection services, survey services and testing services on the Outfall Relief Sewer System Rehabilitation Project, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL: S 1. That the Mayor and City Clerk are hereby authorized and directed to execute the Agreement with Veenstra $ Kimn, Inc. of West Des Moines, 1A 2. That the City Clerk shall furnish copies of said Agreement to any citizen requesting same. It was moved by Zuber and seconded by Strait that the resolution as readbe adopted, pted, andupon roll call there were: AYES: NAYS: ABSENT: ! iX Ambrisco X Baker X Dickson _ X Erdahl X McDonald X Strait X Zuber Passed and approved this 7th day of May 19 8S MAYOR j ATTEST:.a�n J CL •R(� o i C K Raeelved d Approved ` By Legal DepiriMeni V. e3 6 AGREEMENT This Agreement, made and entered into this 7th day of May , 1985, by and between the City of Iowa City, a municipal corporation, hereinafter referred to as the City, and Veenstra & Kimm, Inc. of Iowa City & West Des Moines. Iowa hereinafter referred to as the Consultant. Now, therefore, it is hereby agreed that the Consultant shall act for and represent the City in all matters involved in the terms of this Agreement. Such contract of employment to be subject to the following terms and conditions and stipulations. The Consultant agrees that in performing services hereunder it shall not ccmmit any of the following employment practices and shall prohibit the fnllnwinn nrartirpc in anv SUhcnntrarts7 1. To discharge from employment or refuse to hire any individual because of race, color, religion, sex, national origin, disability, age, marital status or sexual preference. 2. To discriminate against any individual in terms, conditions, or privileges of employment because of race, color, religion, sex, national origin, disability, age, marital status or sexual prefer- ence. I. SCOPE OF SERVICES As specified hereinafter, the Consultant shall provide general_ services during construction, project representation, construction staking and testing services for the Outfall Relief Sewer System Rehabilitation Project. General Services During Construction General services to be provided by the Consultant during construction shall include: 1. Establish bench marks and/or base lines to permit starting construc- tion work. 2. Consult with and advise the City and prepare routine change orders as required. 3. Assist in interpretation of plans and specifications. 4. Review shop drawings and data of manufacturers. 5. Process and certify to the City payment estimates of Contractors. 6. Attend and conduct a precor.struction conference. 7. Make routine and special trips to the job site as required. 8. Provide to the City written monthly progress reports showing progress on the Project. 9. Attend conferences with the City, Contractors and public utility companies. 10. Hake a final review after construction is completed to determine that the construction complies with the plans and specifications and, with the City Engineer, recommend acceptance of the work by the City. I 11. Provide the City with two complete sets of as -built bluelire plans and one set of mylars showing the final construction. t Full -Time Proiect Representation The Consultant shall provide technical observation of construction by a full-time resident project representative and supporting staff. PJ Through on-site observations of the work in progress and field checks of the materials by the Consultant or his staff, the Consultant shall provide protection for the city against defects and deficiencies in the construc tion of the Project by the Contractors. The Consultant shall keep and maintain all Project notes, records, forms and daily logs. Copies of all Project notes, forms and daily logs shall be submitted to the City on a weekly basis. Construction Staking The Consultant shall provide the initial Project field stakeout of construction and all subsequent staking as construction progresses. It is fgrth­ thn nnininn of thn rnnellltant .Inv of tho survey y or stroyed or disturbed stakes byor marks have the Contractors, thencosteofsreplacingilthemlwilleo be charged to the Contractors. Testing The Consultant shall provide field and laboratory testing of the type and quantities as set forth in Exhibit A, attached hereto and made a part of this Agreement. As set forth in the Project Specifications, all retesting done as a result of subgrade, backfill or concrete failing to meet density or strength tests, will be paid for by the Contractors on the Projects. Consultant shall bill Contractors for such retesting. In general, enough testing shall be conducted so that the Consultant can determine that the construction work is complying with the requirements of the specifications. The actual number of tests will vary depending upon weather conditions, soil conditions, and other factors. A qualified technical observer working under the Consultant's supervision shall be on site for sampling and/or testing of backfill, subgrade and concrete, as required. Sufficient tests shall be made to insure that work is complying with the requirements of the specifications. Additional tests may be made in critical areas or where visual observation by the technical observer indicates areas of questionable conditions. Special Services The Consultant shall provide special services upon prior written authori- zation or direction of the City Engineer. The Consultant shall receive additional compensation for properly authorized special services, other than, tests, at the direct personnel expense rates shown on Exhibit B, attached hereto and made a part of this Agreement. Where such services are provided by the Consultant, the direct personnel expenses shall be subject to a multiplier of 2.2. Where special services include testing in excess of those quantities shown on Exhibit A, such services shall be billed at the rate shaon in Exhibit A. Special services may include the following: 1. Land surveys and related office computations and drafting. 2. Assisting the City in litigation arising from construction of the Project. I ! 3. Testing fees in excess of the total amounts shown on Exhibit A. 4. Project representation beyond the specified construction completion time of 240 calendar days after written Notice to Proceed for the Project, to the extent of the direct personnel expense (x 2.2) to the Consultant in excess of the "not to exceed" figures for project representation shown hereinafter. II. GENERAL TERNS 1. The City may terminate this Agreement upon seven (7) days written notice. if the Agreement is terminated, the Consultant shall be paid on the basis of work satisfactorily completed and accepted by $36 3 the City. The percentage of work completed but not yet accepted by the City shall be determined mutually by the City and the Consultant. If the City and the Consultant are unable to agree on the percentage of completion, the matters shall be resolved by the procedures of the American Arbitration Association. 2. Direct personnel expense for the purposes of this Agreement shall be defined as hourly wage plus retirement, payroll taxes and fringe benefits. Consultant shall, upon demand, furnish certified copies thereof. 3. Records of the Consultant's Charges pertaining to the Project shall be kept on a generally recognized accounting basis consis- tpnt,ly annlipd. and chall he available to the Citv ar its author- ized representative at mutually convenient times. 4. This Agreement shall be binding upon the successors and assigns of the parties hereto; provided, however, that no assignment shall be made without the written consent of the other party to said Agreement. 5. It is further agreed that no party to this Agreement will perform contrary to any State, Federal or County Law or any of the Ordinances of the City of Iowa City, Iowa. 5. The Consultant agrees to furnish all reports and/or drawings with the seal of a Professional Engineer or Architect affixed thereto where such seal is required by law. 7. The City agrees to tender to the Consultant all fees and money in accordance with this Agreement except that failure by the Con- sultant to satisfactorily perform in accordance with this Agree- ment shall constitute grounds for the City to withhold payment of the amount sufficient to properly complete the Project in accor- dance with this Agreement. B. Should any section of this Agreement be found to be invalid, it is agreed that all other sections shall remain in full force and effect as though severable from the part invalid. 9. It is understood and agreed that the retention of the Consultant by the City for the purpose of this Project shall be exclusive but the Consultant shall have the right to employ such assistants for outside services as may be required to meet the requirements of this Agreement. Consultant shall be allowed compensation for such services on a basis of 1.00 multiplier times the amount billed to the Consultant. The Consultant shall furnish written proof of all outside expenses. 10. J. W. Kinin of the Consultant shall attend such meetings of the City Council relative to the work set forth in this Agreement as may be requested by the City. Any such request shall be given with reasonable notice to said persons so that they may respond. 11. The Consultant agrees to furnish, upon termination of this Agree- ment and demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without costs, without restriction or limitations as to the use of such material. The Consultant shall not be liable for use of such documents on other projects. III. CITY'S RESPONSIBILITY The City shall: 1. Provide full information as to the requirements for the Project. 2. Designate the City Engineer to act as the City's representative with respect to the work to be performed under this Agreement and such person shall have complete authority to transmit instructions, receive p (0 4 information, interpret and define the City's policies and decisions with respect to materials, equipment, elements and systems pertinent to the work covered by this Agreement. 3. Assist the Consultant by placing at his disposal all available information pertinent to the sites of the Project including previous reports and other data relative to design and construction of the Project. 4. Flake all provisions for the Consultant to enter upon public and private land, as required, for the Consultant to perform his work under this Agreement. C � .11 •�r•�i^••^^�^ cL nt A.nc n•fimafnc ennrlfinat inne drawings, proposals, and^ other documents presented by the Consultant and render in writing decisions pertaining to the documents within fifteen (15) days after receipt so as not to delay the work of the Consultant. 6. Conduct any and all wage surveys and interviews of the Contractors' employees and review all Contractors payroll documents as may be required for this Project. IV. TI14E OF PERFORMANCE The Consultant shall provide services on a timely schedule so that the Contractors' work will not be delayed. Consultant services hereunder shall begin with the precor•struction conference and continue through the construction period to the Consult- ant's statement of substantial completion to the City. V. COMPENSATION FOR SERVICES General Services, Project Reoresentation and Construction Stakinq The City agrees to pay the Consultant for the services described in this Agreement on the basis of Direct Personnel Expense times a multiplier of 2.2 plus outside expenses. Outside expenses will be billed at cost. Billings to the City for outside expenses will include invoices received by the Consultant for said outside expenses. A copy of the current direct personal expense rate is attached as Exhibit B. All services are subject to the construction being completed by the date set forth in the Written notice to Proceed. Additional services will be billed as Special Services. Testinn All testing is subject to the quantities and unit prices shown in Exhibit A. Additional testing will be billed as Special Services. Reimbursable expenses shall be paid as a separate cost and shall include the following: A. Expense of reproduction, postage and handling of drawings and specifi- cations, excluding copies for the Consultant's office use. B. Long distance telephone calls. The contract fee, including the total general services during construe tion., project representation, construction staking, and testing, including outside and reimbursable expenses, shall not exceed $ 39.500.00 The or vel including lwithouthlimitation,ohotelges to or otelhcharges,fmPalsaor mileage.expenses, The Consultant shall submit monthly statements for services rendered and for outside expenses incurred. With each billing, the Consultant shall list the individual classification, the hours worked, and the hourly rate. In accordance with its standard accounting practice, the City shall make prompt monthly payments in response to the Consultant's monthly state- ments. g36 9 I All provisions of this Agreement when not specifically defined shall be reconciled in accordance with the highest ideals of the Engineering Profession. It is further stated that there are no other considerations or monies contingent upon or resulting from the execution of this Agreement nor have any of the above been applied by any party to the Agreement. The undersigned do hereby state that this Agreement is executed in triplicate, each of which shall be treated as an original, and that there are no oral agreements that have not been reduced to writing in this instrument. Dated this 7th day of May , 1985• FOR THE CITY: yor ATTEST: ATTEST: EXHIBIT A ESTIMATED QUA11TITIES AND W11T PRICES FOR TESTING Unit and lump sum prices include personnel, equipment, mileage, materials and incidentals. Outfall Relief System Unit Item Units Price Concrete Test Cylinders (6' X 12" Nominal) (Includes air and slump tests, curing, holding, capping and reporting) 7 -day and 28 -day breaks (sets of 2) 15 Sets $ 9 7 -day break (individual cylinders) 20 Ea. $ 9 28 -day break (shotcrete cylinders) 6 X 12 30 Ea. $9 To be prepared by Consultant DIRECT PERSONNEL EXPENSE VEENSTRA & KIMM, INC. April 1, 1985 Employee Classification Principal Project Engineer I (PE I) Project Engineer II (PE II) Project Representative (PR I) Project Representative (PR I1) Office Technician 11 (OT I1) Party Chief II (PC II) Hourly Direct Personnel Expense* $34.00 25.00 18.20 16.81 12.39 12.00 12.39 ADVERTISEMENT FOR BIDS BURLINGTON STREET CONCRETE REPAIR MUMS Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 10:30 A.M. on the 30th day of April, 1985, and opened immediately thereafter by the City Engineer. Proposals will be acted upon by the City Council at a meeting to be held in the Council Chambers at 7:30 P.M. on May 7, 1985, or at such later time and place as may then be fixed. The work involves the following: The removal and replacement of approxi- mately 1,100 square yards of 8 -inch P.C.C. pavement and all incidental work thereof. All work is to be done in strict compliance with the plans and specifi- cations prepared by Francis K. Farmer, i P.E., City Engineer of Iowa City, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Whenever reference is made to the "Standard Specifications", it shall be the "Standard Specifications for Highway and Bridge Construction", Series of 1984, Iowa Department of Transportation, Ames, Iowa. Each proposal shall be completed on a forth furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by either of the following forms of bid security: (1) a certified or cashier's check drawn on a solvent Iowa bank or a bank chartered under the laws of the United States or a certi- fied share draft drawn on a credit union in Iowa or chartered under the laws of the United States, in an amount equal to 10% of the bid, or (2) a bid bond executed by a corporation author- ized to contract as a surety in the State of Iowa, in a penal sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City as liquidated damages in the event the AF -I 837 successful bidder fails to enter into a contract within ten (10) days and post bond satisfactory to the City insuring the faithful performance of the contract and maintenance of said work, if required, pursuant to the provisions of this notice and the other contract documents. Checks of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) days until a contract is awarded or rejection is made. Other checks will be returned after the canvass and tabulation of bids is completed and reported to the City Council. Payment to the Contractor will be made as specified in the "Standard Specifications", Article 1109.06. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims and damages of any kind caused by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of 5 years from and after its completion and acceptance by the City. The following limitations shall apply to this project: Working Days: 7 Completion Date: July 27, 1985 Liquidated Damages: $250.00 The plans, specifications, and proposed contract documents may be examined at the Office of Francis K. Farmer, P.E., by bona fide bidders. Return all plans and specifications to the City Engineer's office in good condition within fifteen (15) days after the opening of the bids. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. The Contractor awarded the contract shall submit a list of proposed subcontractors along with quantities, unitprices and amounts before starting construction. If no minority business AF -2 83% enterprises (MBE) are utilized, the Contractor shall furnish documentation of all efforts to recruit MBE's. A listing of minority contractors is available and can be obtained form the Civil Rights Specialist, at the Iowa City Civic Center, by calling 319/356-5022. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa Reciprocal Preference Act (SF 2160) applies to the contract with respect to bidders who are not Iowa residents. The City reserves the right to reject any or all proposals and to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN' KARR, CITY CLER AF -3 Q3J i C RESOLUTION NO. 85-121 RESOLUTION AUTHORIZING EXECUTION OF AN AGREIafENT WITH 17HE IOWA DEPARDIENf OF TRANSPORTATION WHEREAS, the City of Iowa City, Iowa, has negotiated al agreement with the Iowa De t. of Transportation , a copy of said agreement being attached tot s Resolution and by this reference made a part hereof, and, WHEREAS, the City Council deems it in the public interest to enter into said aereement with the Iowa Department of Transportation for a Federal -Aid Bridge Replacement Project for the reconstruction of the Burlington Street bridge over the Iowa River (that structure serving east -bound traffic). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL: 1. That the Mayor and City Clerk are hereby authorized and directed to execute the agreement with the Iowa Department of Transportation 2. That the City Clerk shall furnish copies of said agreement to any citizen requesting same. It was moved by Dickson and seconded by znher that the resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Ambrisco X Y Baker X_ Dickson –X— Erdahl X McDonald X Strait X Zuber Passed and approved this 7th day of May 19 85 �aw NAYUR ATTEST:x% �/ Received & Approved CS f1TCLRK By The Legal Deparlmenf N i IOWA DEPARTMENT OF TRANSPORTATION AGREEMENT FOR FEDERAL -AID BRIDGE REPLACEMENT PROJECT City: Iowa City County: Johnson Project Number: BHF -0001-5(32)--2L-52 BRF-0001-5(32)--38-52 Iowa Department of Transportation Agreement Number: 85-F-027 WHEREAS, pursuant to Sections 306A.7 and 307A.4, 1983 Code of Iowa, the City of Iowa City, hereinafter called the CITY, and the Iowa Department of Transportation, Highway Division, hereinafter called the STATE, may enter into an agreement respecting the financing, planning, establishment, improvement, maintenance, use or regulation of public ways in their respective jurisdictions, and it is their opinion that the improvements in the traffic carrying capacity of the many streets is necessary and desirable, WHEREAS, the Congress of the United States has provided for the Federal -aid Bridge Replacement Program, hereinafter called BRF, and Congress has made funds available through the Federal Highway Administration, hereinafter called the FHWA, for the imple- mentation of BRF projects to rehabilitate or replace bridges on public roads on and off the Federal -aid System, these funds being administered by the STATE, and WHEREAS, pursuant to the authority of Chapter 307.10, 1983 Code of Iowa, i the STATE has established Administrative Rule 820-[06,Q] Chapter 8 to administer BRF projects in the cities of Iowa, and WHEREAS, BRF funding is available for reimbursement of up to eighty percent (80%) of the costs relating to an improvement on public roads on and off the Federal -aid System and local funds are to be used for the remainder of the improvement costs, a minimum of twenty percent (20%), and WHEREAS, the CITY has requested eligible reimbursement from BRF funds for project costs under this Federal program, and WHEREAS, the CITY proposes a BRF project to replace the bridge on Burlington Street over the Iowa River, and if the total super structure is replaced then project no. BRF-0001-5(32)--38-52 will apply. NOW, THEREFORE, BE IT AGREED: 1. The attached Exhibit I will apply and is hereby made a part of this Agreement. The CITY shall prohibit "on -street" parking on the bridge and any part of the project approach roadways. 2. The maximum Federal -aid reimbursement for this project is $650,000. 531 ii r'.� IN WITNESS WHEREOF, each of the parties hereto has executed Agreement Number 85-F-027 as of the date shown opposite its signature below. City of Iowa City By� May 7 1985 Tit Mayor I Marian K. Karr certify that I am the Clerk of the CITY, and that John McDonald , who signed said Agreement for and on behalf of the CITY was duly authorized to execute the same by virtue of a formal Resolution duly passed and adopted by the CITY, on the 7th day of May , 19 85 , Signed yl?�,�, -e- City CIerK of Iowa City, Iowa Date May 7 , 1985 IOWA DEPARTMENT OF TRANSPORTATION Highway /Division By Harola (;. 5chiel, F.L. Urban Systems Engineer Office of Local Systems Received $ Approved BY The Legal DepI Mani 83 % 'a. A 1 'a. A EXHIBIT I Standard Provisions for FABS. BRM, BROS, and Ig City Project Agreements 1, Since this project is to be financed with local and federal funds, the CITY ,hall take the necessary actions to comply with applicable Store and Federal lava and regulations. 2. The CITY shall take the appropriate actions and prepare the necessary documents to fulfill the requirements of the STATE Action Plan for project environmental studies and Federal Highway Administration (FHWA) location/design apprnval. 3. The STATE. will obtain the Iowa Intergovernmental Review (Ilk) clearance statement from the State Office for Planning and Programming (OPP), when necessary. The STATE will notify the CITY when the project requires a project clearance statement from the Arenwide Clenrtnghouse. The CITY shall then obtain and submit to the STATE the necessary clearance statement. 4. The CITY shall obtain agreements an needed from railroad and utility companies and shall obtain project approval, from the lava Department of Water. Air, end Waste Management, State Conservation Commission, U.S. Coast Guard, and U.S. Corps of Engineers. 5. The CITY shall prepare the construction plans, speclflcatiuns, and estimates (PS&B). The design shall conform to Design Standards for Federal -aid projects as set forth in Volume fi, Chapter 2, Section I. Subsection 1 of the Federal-nid Highway Program Manual (FHPH). 6. The project nhnll be constructed under the STATE Standard Specifications and applicable special provision,. Prior to their use in the PSAE, specifications developed by the CITY for Individual construction items shall be Approved by the STATE and FHWA. 7. The CITY shall acquire the project right-of-way in accordance with Title Ill of the Uniform Relocation Assistance and Real Property Acquisitions Palley Act of 1970 and applicable State lows. The CITY ,hall provide relocation assistance benofltn in accordance with Title 11 of said 1970 Act and applicable State lave. The CITY shall contact the STATE. far assistance an needed to assure compliance with applicable lave which are sua ncrized in the State guideline booklet entitled "Right -of -Way Acquiettlon Guidelines for Political Subdivisions of Sown Concerned with Federal -aid Funding for Roads and Streata". B. The CITY shall forward the Federal -aid Project Development Certification and final PSAF. to the STATE. Subject to the availability of funds, the STATE will submit these documents to FIIWA for approval to Advertise for bids. q, The CITY shall comply with the public hearing requirements of Chapter 384.102, Code of lava. and shall certify adherence to those requirements. This certification shall be submitted to the STATE. prior to STATE and FHWA concurrence to award the contract. 10. Upon receipt of FIIWA authorization, the project will be let by the STATE in accordance. with normal project letting procedures. After bids are received and opened, the STATE. will furnish the CITY with n tabulation of all bid proposals. The CITY, by Council Resolution, shall act on the bids teeeived and shall furnish the STATE with a copy of the Resolution. 11. The STATE will review the bid tabulations and proposals, and will prepare an Iowa DOT Staff Action for concurrence to owned the contract. The STATE will mail the unexecuted contract to the approved low bidder. 12. The STATE. will forward the necessary bid documents to the FIIWA to secure concurrence to award the contract. After receipt of FIIWA concurrence, the STATE. will notify the CITY. The CITY shall enter into a contract with the contractor and uerure his performance bond and certificate of Insurance. 13. The CITY shall forward to the STATE three (3) copten of the contract, performance bond, and certificate of insurance. The STATE will prepare the Foderal-nid Ptoject Agreement, and submit it far FIIWA approval and obligation of Federal -aid funds. 131 - 2 - 14. The CITY shall comply with the procedures and responsibilities for materials testing and construction inspection net forth In Department of Transportation Rule 820-106,Q) Chapter 10, Section 10.5(6)(e), IAC. The STATE .111 bill the CITY for testing services according to its normal policv. 15. The CITY shall comply with the procedures and responsibilities for contract payments set forth in Rule (06.Q) Chapter 10, Section 10.5(6)(f), IAC. 16. The CITY shall effect whatever steps may be required to legally establish the grade lines of the street facilities constructed under said project, and shall pay or cause to be paid all damages resulting therefrom, all in accordance with the provisions of Section 364.15, Code of Iowa. 17 I The CITY sluhll effectuate all relocations, alterations, adjustments, or removals of utility facilities, Including power, telephone and telegraph lines, water mains and hydrants, curb boxes, sanitary severs, and related poles. instnllatlons and appurtenances, whether privately or publicly owned, and all parking meters, traffic signals, and other facilities which arc located within the limits of an established street or alley and which will Interfere with construction of the project. Certain utility relocation, alteration, adjustment, or removal costs to the CITY for the project may be eligible for Federal -aid reimbursement in accordance with the FHWA policy applicable to the type of utility Involved. 18. The CITY shall take all necessary legal action to discontinue current use and prohibit future use of the project right-of-way for husfness purposes, and shall prevent any future encroachments or obstructions within the limits of the project otglht-ofwny. The CITY shall also cause removal of private signs and other obstructions within the project right-of-way, and signs and other obstructions erected on private property which obstruct the view of the public street in conformance with the requirements of Sections 319.10 and 319.12, Code of lawn. 19. The CITY shall maintain all books, documents, papers, accounting records, reports, and other evidence pertaining to costs incurred for the project. The CITY shall also make such material available at all reasonable times during the construction period and for three years from the date of final Federal reimbursement, for Inspection by the STATE, FHWA, ar any authorized representatives of the Federal. Government. Copies of sold materials shall be furnished by the CITY, If requested. 20. Tho CITY shall maintain, or cause to be maintained, the completed improvement to a msnnor acceptable to the FHWA and STATE. 21. Traffic control devices, signing, or pavement markings installed within the limits of this project shall conform to the "Iowa Manual on Uniform Traffic Control Devices far Streets and Ulghvays." 22. Implementation of Clean Air Act and Federal Water Pollution Control Art (Applicable to Contracts and Subcontracts which exceed $1001000)t a. The CITY atipulntes that any facility to be utilized in performance under or to benefit from this agreement is not listed on to Environmental Prntuctlon Agency (EPA) List of Violating Facilities issued pursuant to the requirements of the Clean Air Act, as amended, and the Federal Water Pollution Control Act, as amended. It. The CITY agrees to comply with ell of the requirements of Section 114 of the Clean Air Act and Section 308 of the Federal Water Pollution Control Act, and all regulations and guidelines ienued thereunder. e. The CITY ntlpulatns its a condition of Federal -aid pursuant to thin agreemrc,l:,tjta CI''r�,, 'shall notify to STATE of the receipt ol-an"y mdvice•'f�lidlcatinn that a facility to be utilized In performance tinder or to benefit from thislrgrpymd4f f -4 dki„cdnk))lorntlnn to be listed on the I:PA 1. at ofr 0inlnring Faellitlne. The STATE will forward the notification received from the CITY to the Federal Illghvhv,'Admnlnttfat ion. 8'37 RESOLUTION NO. 85-122 RESOLUTION AWARDING CONTRACT AND AUTHORIZING MAYOR TO SIGN AND CITY CLERK TO ATTEST CONTRACT FOR THE CONSTRUCTION OF THE BURLINGTON STREET CONCRETE REPAIR PROJECT. WHEREAS, Metro Pavers Inc. of Iowa City, Iowa has submitted the best bid of 30,825.00 for the construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, i IOWA: r 1. That the contract for the construction of the above-named project is hereby awarded to Metro Pavers Inc. subject to the can ition teat awar ee secure adequate performance bond, insurance certificates, and contract compliance program statements. 2. That the Mayor is hereby authorized to sign and the City Clerk to attest the contract for the construction of the above-named project, subject to the condition that awardee secure adequate performance bond, insurance certificates, and contract compliance program statements. It was moved by Zuber and seconded by Strait that the resolution as read be adopted, an upon roll call there were: AYES: HAYS: ABSENT: — X Ambrisco X Baiter X Dickson _ X Erdahl X McDonald R Strait X Zuber Passed and approved this 7th day of May /, 19 85. MAYOR ATTEST: 4¢,, , 4'. CITY CLERK Irocv rved k , ByThe °t nl � ,18r '_/QVI_7�'�_oD 838 RESOLUTION N0. 85-123 RESOLUTION REVISING THE ANNUAL BUDGET, FY85, ENDING JUNE 30, 1985, FOR PUBLIC HOUSING PROJECT IA -022003 & IA05PO22004 WHEREAS, the City of Iowa City has in effect an Annual Contributions Contract No. KC9166, for Project IA022003 and IA05PO22004, and WHEREAS, the Department of Housing and Urban Development requires the adoption of the annual budget and any revision by formal resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, in its capacity of the City of Iowa City Housing Authority that: 1. The Budget for the referenced projects be revised as shown on the attached forms. 2. The proposed expenditures are necessary in the efficient and economical operation of the Housing Authority for the purpose of service to low- income families. 3. The financial plan is reasonable in that: a. It indicates a source of funding adequate to rover all proposed expenditures. b. It does not provide for use of Federal funding in excess of that payable under the provisions of these regulations. 4. All proposed rental charges and expenditures will be consistent with provisions of law and the Annual Contributions Contract. i 5. The Iowa City Housing Authority is in compliance with Section 207(A) of the Annual Contributions Contract, which states in part that the Housing Authority is reexamining the incomes of families living in the project at least once a year. It was moved by Strait and seconded by Dickson the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X AMBRISCO _BAKER X DICKSON EDAHL 'McDONALD X_ STRAIT X ZUBER I Passed and approved this 7th day of play 1985. MOR RareM� G P.pmnv:+!1 ATTEST:�j e , ) By ho LeJal Depnrhrn nt CITY CLERK S rIC S ?-M HUD -52564 I........ ,an Fina. Appra,.d o u. AT_anaes P.O. 1 al 2 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT LOM -RENT HOUSING PROGRAM OPERATING BUDGET For Fiscal Year Ending June 30 ip 85 u ORIGINAL Ld FILVISION NO. 2 TYPE OF HUD -ASSISTED PROJECTISII LMA -Owned Rental Ho.un... LHA-Laud H ... Inp•S.ction 23 or 1010..... C LHA-0.n.d-Ham.arn... hip ............. O LHA-Leesed-Homeowner.bi El LHA-Conveyed Projeci-AdministralIon Contract. EJ NAME OF LOCAL AUTHONIr TI Iowa City (lousing Authority, Civic Center, 410 E. Washington, Iowa City IA 52240 CONTRACT NO.ISII KC9166 PROIECt N0.1511 IAD22003 & IA05PO22.004 LOCALIT11 Iowa City, Johnson County, Iowa NO.OF O.0N0. Or UNIT MONTHS OF 52 A.YAILAOI I. Tyl 624 NUO AREA OF IICEI Des Moines, Iowa MUD REGIONAL OFFICEI ACTUALS LAST Kansas City FISCAL YFAR 0 rcvl0u5 Approved Budmt 19 PUM rIrst beg. ACTUA' CURREN, OUa.ET YEAR OOff PUM REQUESTED BUDGET ESTIMATES LMA ESTIMATES HUD MODIFICATIONS AMOUNT PUM (T.N.A,..1U0J AMOUNT PUM rTa1V..... 1110. LINE NO. 111 121 IN 141 151 161 ITI 001 Hama buyers Monthly Payment. For: Operating Expenses 002 Earned Ham. Payments Account 003 Nonroutin. Maint.nanee, Reserve 004 Total Buok-Even Amount(Sam al Line. 001 002, A 002 005 Excess 1 or Deficit) In Break-Ev.n Amount 606 Hom.buyen Monthly Paym.nts (Contra) 010 OPERATING RECEIPTS, 14q 149.7 93,430 D..11ing Rentals rr OIO i n _117 Exces• UTIlill 630 r- a. Nondw.11ing Rentals 040 ,.4 a Total Rental Income 137.136 149.74 149J 93,410 050 aUI Interest an General Fund Investments 060 Other Operating Receipts 090 TOTAL OPERATING RECEIPTS EXCLUDING HUD CONTRIB.141.58 160, I An 71 inn -120 110 OPERATING EXPENDITURES, 28.8S 33.OS 20,650 AOMINISTRATIONI salad.. 33.09 170 Administration Expenses Other Than Salaries 10.32 5.9 10.3 6,440 190 Total Administration Expenses 43.1 34.8 43.4 27,090 TENANT SERVICES. 310 Salaries 720 Rae ... Ilan, Publications and Other S ... less - 230 Contract Cast. - Training and Other 790 Total T.nant Services Expenses UTILITIES: 310 v, Labor -- 320 WW Utilities 14,800 390 Total Utilities Expense, 7,fiq 2.44 7_6 Lirion w ORDINARY MAINTENANCE AND OPERATION: 410 0z Lobar 173 23.2 in.� 470 w _ Materials 7J7 4 nil00 10 G.5 43 0 tg M Contract Casts r IL . —14-2 9.7D 450 z O Total Ordinary Maintenance and Operet Ion. Expense, 3 '30,200 ~ ac PROTECTIVE SERVICES( 460 w Labor 470 OM Materials -_ 4B0 Contract Costs ' 490 Total Prof¢rive Service Expenses GENERAL EXPENSES. 510 Insurance .54 .5 340 520 Payments in Lieu of Taxes 13.00 14.731 14.2 8,870 530 Terminal L..Y. Payments 1.7 1,120 540 Employes Benefit Contributions 550 Collection Lossie 1.44 1-4 900 560 Other General Expenses 590 Total General Expenses -.24.691 1 26.4 16,510 600 1 TOTAL ROUTINE EXPENSES 106.51r78,600 610 RENTS TO OWNERS OF LEASED Ow ELLINGS — 690 TOTAL OPERATING EXPENSES -- 710 w ? NONROUTINE EXPENDITURESt Extroord inar Malnbnonu 720 z _Replacement Of Ea�ipm.nl - - 2.71 1,740 730 BeitsHmenl, and Additions f r 740 Other N.rN.utine Expnndllw es 790 z TOTAL NONROUTINE EXPENDITURES N51U-5]564 839 1 HUD -52564 P.g.2 el 2 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT LOW -RENT HOUSING PROGRAM OPERATING BUDGET Far Fiscal Year Ending .lune 30 19$L ❑ORIGINAL ®REVISION No. NAME OF LOCAL AUTHORITY: Iowa City Housing Authority LOCALITY: Iowa City, Johnson County, Iowa ON TgACT NO.1 N KC9166 LAST FISCAL Previous Approved Budget 119 85 PUM First 6 W. ACTUALSS CURRENT BUDGET YEAR is RUM REQUESTED BUDGET ESTIMATES PROJECT NOASII IA022003 & IA05P022004 TYPE OF HUD -ASSISTED PROJECTIS): LHA•0... d.R..I.I H.uHng ® LHA•L.as.d•H......... hip COD LHA.L.as.d• ..Iia, 23 or 10(c) ❑ LHA•Cm.pd False, a LHA.O.1.d•Ham.a..1ihl1 ❑ Adminlarratlon Contract ❑ LMA ESTIMATES HUD MODIFICATIONS AMOUNT AMOUNT PUM (TeNum.UfO) RUM (TeN..n.ISJO E NO. (1) 13) 131 (a) ISI (6) IT) OTHER EXPENDITURES, -- Prior Year Ad vatmants Otho Dedvctiona -- [820 Total Other Expenditure TOTAL OPERATING EXPENDITURES 106.51 88.59 13fl32 86,310RESIDUAL RECEIPTS (OR DEFICIT) BEFORE HUD CONTRIBU- TIONS AND PROVISION FOR OPERATING RESERVE: 35.08 72.19 974c; 14-nin 910 Basic Annual Contribution (Leased Project) 920 RESIDUAL RECEIPTS (OR DEFICIT) BEFORE OTHER HUD CON. TRIBUTION5 AND PROVISION FOR OPERATING RESERVE: it, nA 72.19 11 22.45 14,010 930 OTHER HUD CONTRIBUTIONS Operating Subsidy 940 Spacial Family Subsidy 950 960 1 Total Other HUD Contributions 970 Res(duaI Receipts (or Deficit) before Reserve 22 5 14,010 980 Purvis ton for Operating Reserve __?6_N 990 1 1 Residual Receipts (at Deficit) 61.3 OPERATING RESERVES FOR A CONTRACT OR PROJECT LINE NO. Part I - Maximum Operating Resolve - - End of Current Budget Year SECTION A - LHA•OWNED RENTAL HOUSING f 01 One.half (505) of Line 6D0 -Column 5- Form HUD -52564 for Is Contract 33 230 02 SECTION B - LHA•LEASED HOUSING - SECTION 23 OR 1010) S One-half (505) of Line 600. Column 5- Farm HUD -52564 for a Project SECTION C - LHA•OWNED OR LEASED HOUSING • HOMEOWNERSHIP 03 1 One-half (505) of Line 600 -Column 5- Form HUD -52564 lar a Project 04 One-third (33.1/35) of Line 004 -Column 5- Form HUD -52564 far a Praleel Total (Sum of Lines 03 and 04) Part II - Provision for and Estimated or Actual Operating Reserves at Your End 06 Reserve at End of Previous Fiscal Year - Actual S 29,850 07 Pr.00.n lot Reserve - Current Budget Year - Estimated or Actual 3,380 08 Reserve al End of Current Budget Year. Estimated or Actual 33,230 09 Provision for Rmrvs - Requested Budget Year- Estimated 10 Reserve at End of Requested Budget Year - Estimated LMA APPROY Ly1e G ev el Ho4 inD Coordinator "Any payments recei(i7fftPy"M Iowa City Housing Authority fr6Mlntfie)State of Iowa in (Der•) A costs of project supplied utilities must be reported t the thief, ssisted Housing Management Branch, Des Moines HUD Office." �L %%%(/,.,��/�f�" APRE9 1i4 iT� H ��_p err{ rt ri uniicinn '•tan A9 Pmpnty (' I, (Name and rill.) tsl4n.wr.) (Des.) ) RESOLUTION NO. 85-124 RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE DEVELOPMENT COST BUDGET/COST STATEMENT FOR PROJECT IAO5PO22OO5 WHEREAS, the City Council, hereinafter referred to as Housing Authority, has authorized the application for federal funds to develop Public Housing units; and WHEREAS, the U.S. Department of Housing and Urban Development has allocated funds to the Iowa City Housing Authority for this purpose; and WHEREAS, the Housing Authority has offered to purchase ten existing three-bedroom units, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, that the City Manager is hereby authorized to execute the Development Cost Budget/ Cost Statement for Project IAO5PO22O05, a copy of which is attached hereto and is incorporated herein by reference. It was moved by Zuber and seconded by Strait that the resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker X Dickson _ _Erdahl X McDonald X Strait X _Zuber Passed and approved this 7th day of May 1985. OR ATTEST:) /1(tuCLERK i .� • 7v a., ) CIT�1`' Roeotvod rk Approval By Tho Legal Doparhnent 81/0 i i I 1 i 1 1 RESOLUTION NO. 85-124 RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE DEVELOPMENT COST BUDGET/COST STATEMENT FOR PROJECT IAO5PO22OO5 WHEREAS, the City Council, hereinafter referred to as Housing Authority, has authorized the application for federal funds to develop Public Housing units; and WHEREAS, the U.S. Department of Housing and Urban Development has allocated funds to the Iowa City Housing Authority for this purpose; and WHEREAS, the Housing Authority has offered to purchase ten existing three-bedroom units, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, that the City Manager is hereby authorized to execute the Development Cost Budget/ Cost Statement for Project IAO5PO22O05, a copy of which is attached hereto and is incorporated herein by reference. It was moved by Zuber and seconded by Strait that the resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker X Dickson _ _Erdahl X McDonald X Strait X _Zuber Passed and approved this 7th day of May 1985. OR ATTEST:) /1(tuCLERK i .� • 7v a., ) CIT�1`' Roeotvod rk Approval By Tho Legal Doparhnent 81/0 Form Approved OMP No 03131570 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DWELLING UNITS COPY NUMBER PUBLIC HOUSING PROGRAM Family Elderly Total DEVELOPMENT COST BUDGET/COST STATEMENT Pn/PROJECT NUMBER 10 10 IA05PO22005 PUBLIC ItOUSING AGENCY No lm4n:let or technical assistance may be provided 11lPm ne 0..nt Turnkey CaOy. FojAct. Iowa Cit Housin Authorit to a ro Oct.I'mdueLaoMNu p I pursuant to an Annual Cmliribulion{ LOCALITY OF PROJECT Conlmcl unless a development Program; including New can.,racllon — e development cost budget, Ile{ been approved ACO W/Soon. R.ha. Iowa City 641.1161. ACD WO/Sub.l. R.h.b. X STATUS It Yr..M stat) ❑Budp•t Bulwcrn DP and Contract Award LlFinal Development Cost Bud," IZIDevelnpment Program (DP) Budget ❑Contract of Sale/CPlnrncl Award Budgel CIDuvilopmenl Cnsl Control Slalemem ❑Budget Belween Contract Awnrd 6 FIRM ❑Slaiemenl of Actual Developmani Cost SUBPART I — BUDGET LATEST ACTUAL ACTUAL TOTAL DEVELOPMENT COST APPROVED DEVELOPMENT CONTRACT ESTIMATED LINE ACCOUNT CLASSIFICATION BUDGET COST INCURRED AWARD ADDITIONAL AMOUNT PER NO. Data TO BALANCE TO COMPLETE (el4 1d1 f (e) UNIT Int lot let Idl 1.1 111 lel 1 �4 E OPE q'S PRICE 1450 Sit. Im rovam.rn. MjW 4 a n oulomgn 51 1470 Ni ndwa111n Camtructlon 61 1475 warn Egul m T 1430.1 Arhi. b En r. Sv". 81 Other 91 TOTAL DEVELOPER'S PRICE COPY NUMSEn DEVELOPMENT COST BUDGET/COST STATEMENT (continued) SUBPART II - DETAIL OF OTHER INNEW CONSTRUCTION.- DEVELOP ER'S PRICE I SUBPART IV — COST COMPARISON PERCENTAGEPE (See Instruction Bla) 1, Developer's Fee and Overhead ........ S 2. Interim Financing ................. 3. Closing Costs ..................... 4. Property Taxes and Assessments ...... 5. State or Local Sales, Excise or Other Taxes .................. TOTAL OTHER S N/A SUBPART III — SUPPORTING DATA FOR COST ESTIMA i ES For the DP Budget, attach an itemized breakdown of the costs chargeable to each of the following accounts. For subsequent budgets, provide this information only for accounts that are being changed. 1410.1 and 1410.2: List, by job title, each PHA employee whose salary, or portions thereof, will be chargeable to these accounts. For each, show the annual rate of gross salary, the estimated length of time to be spent in connection with development of this project, and the total gross salary which is properly charge• able to either of these accounts. If only a portion of the em• ployee's time will be chargeable to this project, show the per. tentage that will be so chargeable; and show, in a footnote, the percentage distribution to other projects and the accounts to which distributed. 1410.19: List and show the cost of each item of administrative and general expense for which a specific account is not provided in the 1410 group of accounts. If only a portion of the cost of any item will be chargeable to this project, show the percentage and amount that will be so chargeable; and show, in a footnote, the percentage distribution to other projects. 1430.2: List all planning consultants not paid under the archi• tect's contract and, for each, identify and show the cost of the services provided. 1430.7: Provide the some information required for 1410.1 and 1410.2, listing employees of the architect (or PHA when use of PHA employees has been previously approved) who will perform inspection work for the project. 1460: Where offsite facilities are proposed to be included, iden• tify and show the cost of such facilities and provide justification for including such costs in TOC. Where demolition is involved, show the cost therefor. 1465: Identify and show the cost of each item included in this account. 1475: Complete ilia Table below and, on a separate attachment, list and show the cost of each item included in each sub -account. NONDWELLING EQUIPMENT 11475) 1 COST 1475.1 Office Furniture and Equipment 1475.2 Maintenance Equipment 1475.3 Community Space Equipment 1475.7 Automotive Equlpment 1475.9 Expendabir Equipment TOTAL NONDWELLING 1495: State the number of houteholds and businesses to be displaced, and identify and show the estimated cost of relocation services and payments to be provided, A. Dwelling Construction and Equipment (DC&E) Cost from Subpart I 1, Total for Account 1460 .............. S_ 2. Total for Account 1465 .............. 3. Subtotal (1 i 2) ................... $ 4. Contingency L_% x line 3) .......... 5. Total DC&E 13 + 41 ............... S B. PPCL Total ................. (Attach calculation from Of, Part 1, Subpart B, Item 3) C. Comparison Percentage N/A (Line AS+ Line B) SUBPART V — ACQUISITION— DEVELOPMENT COST COMPARISON PERCENTAGE A. Proposed TDC from Subpart I .......... S B. Hypothetical TDC...................S (A doth calculation from OP, Part 1, Subpart B, Item So or, if applicable, other estimate and rationale.) C. Comparison Percentage = N/A oN I SUBPART VI — DETAIL OF DONATIONS I SUBPART VII — PREVIOUSLY APPROVED BUDGETS List chronologically the dates and TDC or, all previously approved budgets, beginning with the Development Program (DP) Budget, and state the purpose (i.e., one of the budgets listed in the "Stat- us" block on page 1 and any amendments thereto). DATE TDC PURPOSE DP 4-79-R5 (now TITLE City Mawer I FOR HUD USE ONLY I RECOMMENDED FOR APPROVAL BY: (SiFnaner DfAufhuri:rd OJJiriol) (Oalr) 7 APPROVED BY: (S'iFmnurr uJ Aulhnri:rd fl/JiriolJ Illulr) Papa 3 of 4 Paans a City of Iowa City MEMORANDUM Date: April 29, 1985 To: City Council From: Anne Carroll, Director of Human Relations Re: Job Reclassification - Sr. Dispatcher - Police Department A resolution is included onyour agenda reclassif ing one Dispatcher position (AFSCME Salary Grade Y) to Sr. Dispatcher ?AFSCME Salary Grade 9), as recommended by the AFSCME Job Evaluation Committee. Cost of this reclassification is approximately $110 for the remainder of FY85. and $700 for FY86. These funds are available within the Police Department budgets. The position of Sr. Dispatcher functions as a lead worker in coordinating Police dispatch operations and the activities of the three Dispatchers, as well as performing all the normal job duties of a Dispatcher assigned to a shift. In the capacity of Sr. Dispatcher the position provides training to all new dispatchers and Police Officers, monitors the status of dispatch equipment and laws affecting dispatch operations, and the appro- priateness of dispatch policy and operational procedures. At present one of the four Dispatchers is currently performing these job duties which have been recognized by the Job Evaluation Committee as requiring a higher level classification. Please contact me if I may provide any additional information. tpl/4 RESOLUTION NO. 85-125 RESOLUTION AMENDING THE CLASSIFICATION PLAN AND NUMBER OF POSITIONS IN THE POLICE DEPARTMENT WHEREAS, Resolution No. 84-158 adopted by the City Council on June 19, 1984, established a classification/compensation plan for AFSCME employees; and WHEREAS, Resolution No. 84-47 adopted by the City Council on February 28, 1984, establishing an operating budget for FY85 authorizes all permanent positions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT: 1. The AFSCME pay plan be amended by: r.. The addition of one Senior Radio Dispatcher position grade 09. 2. The authorization of personnel in the Police Department be amended by: a. The deletion of one full-time Police Dispatcher position. b. The addition of one full-time Senior Radio Dispatcher position. It was moved by Strait and seconded by Dickson the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker X Dickson X Erdahl McDonald x Strait X Zuber Passed and approved this 7th day of May( 1985. ' !su L7vv�d� Y0R ATTEST: 4 f-RaKI1 71/ `VA' CIT�1 CLERK Re:alv4d 3 !!pp•arr.0 8y i e Legal Orpyn.�i,;nr 4 19 l� 8�/ RESOLUTION N0. 8S-126 RESOLUTION ESTABLISHING A CLASSIFICATION/COMPENSATION PLAN FOR CONFIDENTIAL EMPLOYEES i WHEREAS, the City of Iowa City employs certain employees referred to as i Confidential personnel, and WHEREAS, it is necessary to establish position classifications and compensation ranges for said personnel. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, i that Confidential employees shall receive compensation as established by the FY86 Confidential Classification/Compensation Plan. It was moved by Zuber and seconded by Strait j the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: W X Ambrisco �— Baker X Dickson X Erdahl X McDonald X Strait X Zuber Passed and approved this 7th day of May 1985. AYOR ATTEST: CITY CLERK Raco'sved A Apprcvuc by T ^, Lx3a! Gcp a.'rtM0 D �� u RESOLUTION NO. 85-127 RESOLUTION ESTABLISHING A CLASSIFICATION/COMPENSATION PLAN FOR ADMINISTRATIVE EMPLOYEES WHEREAS, the City of Iowa City employs certain employees referred to as Administrative personnel, and WHEREAS, it is necessary to establish position classifications and compensation ranges for said personnel. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that Administrative employees shall receive compensation as established by the FY86 Administrative Classification/Compensation Plan. It was moved by Strait and seconded by Dickson the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker —� Dickson X Erdahl X McDonald x_ Strait X Zuber Passed and approved this 7th day of May 1985. YOR ATTEST: -Y -AOG j CITY CLERK by U9 I.c'-01 D oarh»ent RESOLUTION N0. 85-128 RESOLUTION ESTABLISHING A CLASSIFICATION/COMPENSATION PLAN FOR AFSCME EMPLOYEES WHEREAS, the City of Iowa City employs certain employees referred to as AFSCME bargaining unit personnel, and WHEREAS, it is necessary to establish position classifications and compensation ranges for said personnel. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that AFSCME Bargaining Unit employees shall receive compensation as established by the FY86 AFSCME Bargaining Unit Classification/Compensation Plan. It was moved by Strait and seconded by Dickson the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco �— Baker Dickson X — — Erdahl McDonald X Strait X Zuber X Passed and approved this 7th day of Imay 1985. 10R�4� ATTEST: M(74;'2Z2 2L CITY CLERK Received & Approved LegalIDu orhncnt 844 RESOLUTION NO. 85-129 RESOLUTION AUTHORIZING AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE IOWA CITY LIBRARY BOARD OF TRUSTEES AND THE AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES, LOCAL 1183, AFL-CIO, TO BE EFFECTIVE JULY 1, 1985, THROUGH JUNE 30 1987. WHEREAS, the City of Iowa City, Iowa (hereinafter the City) and the Iowa City Library Board of Trustees and the American Federation of State, Count, an Municipal Employees, Local #183, AFL-CIO (hereinafter the Union), 9h their designated bargaining representatives, have negotiated a tentative collective bargaining agreement to be effective July 1, 1985, through June 30, 1987, a copy of which Agreement is attached to this resolution as "Exhibit A" and by this reference made a part hereof, and WHEREAS, the City desires to approve the Agreement, finding that it will promote efficient municipal operations, thereby providing residents of the community with municipal services; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT 1 1. The above -referenced Agreement between the City and the Union is hereby approved by the City. 2. The Mayor is hereby authorized and directed to sign and the City Clerk to 1 attest the Agreement. I It was moved by Zuber and seconded by Strait r the Resolution be adopted, and upon roll call there were: f AYES: NAYS: ABSENT: X Ambrisco Baker X — Dickson X Erdahl McDonald Strait Zuher Passed and approved this 7th f "' day y 1/9J65� YOR ATTEST:g� CIY CLERK RacetvaA & Approved By ;1, • r„ol popartroenf AGREEMENT g�� TABLE OF CONTENTS Pte_ 1 PREAMBLE...... ............................ 2 ARTICLE I - RECOGNITION ........................................ 2 ARTICLE II - MANAGEMENT RIGHTS ................................. ARTICLE III - NO STRIKE --NO LOCKOUT ............................ 3 ! ARTICLE IV -BULLETIN BOARDS ................................... 3 ARTICLE V - BUSINESS AGENTS .................•....•••••••••••••• 4 ARTICLE VI - DUES CHECK OFF .................................... 4 i ARTICLE VII HOURS OF WORK ......:: ::::::::::•:::::;::::'::':': Z ARTICLE VIII - OVERTIME.......... 10 ARTICLE IX - HOLIDAYS ............................. 12 ARTICLE X -VACATIONS .......................................... 12 ARTICLE XI -SICK LEAVE ........................................ 14 ARTICLE XII - SPECIAL LEAVES........ 18 ARTICLE XIII - SENIORITY ........... ............................ 21 ARTICLE XIV - DISCIPLINE ....................................... 22 ARTICLE XV - INSURANCE ......................................... 23 ARTICLE XVI - SAFETY............ .......................... 24 ARTICLE XVII - PERSONNEL TRANSACTIONS .......................... 24 ARTICLE XVIII - CLOTHING AND EQUIPMENT .......... .............. ARTICLE XIX - RECOVERY AND REHABILITATION PROGRAM .............: 25 ARTICLE XX - GRIEVANCE PROCEDURE .............................. 28 ARTICLE XXI - PAY PLAN ......................................... REPRESENTATION, ENTIRE AGREEMENT, ARTICLE XXII - AUTHORIZED 29 AND 14AIVER... "' 29 ARTICLE XXIII - GENERAL CONDITIONS ........................••••. 30 ARTICLE XXIV - DURATION OF AGREEMENT ..................•••• " ' 30 ARTICLE XXV - SAVINGS CLAUSE ................... .............. 31 CLASSIFICATION PLAN ............................................ g�� AGREEMENT OF THE CITY OF IOWA CITY and THE IOWA CITY LIBRARY BOARD OF TRUSTEES WITH JOHNSON COUNTY AREA PUBLIC EMPLOYEES, AFSCME, LOCAL #183 PREAMBLE This agreement is executed by the CITY OF IOUA CITY, Iowa, and the Iowa City Library Board of Trustees, and the Johnson County Area Public Employees, AFSCME, Local #183. Unless otherwise stated, the word "City" will refer to the City and to the Library Board and the employee organization will be called Union". Throughout this Agreement members of the bargaining unit are referred to as "employees". It is the purpose of this Agreement to promote and ensure harmonious cooperation and understanding between the City and the Union to ensure collective bargaining under the laws of the State of Iowa, as well as applicable ordinances of the City of Iowa City. It is the purpose of the City and the Union to establish salaries and terms of employment consistent with the availability of public funds and with the goals and purposes of the City Charter. The City and the Union jointly pledge their cooperation to work together in the public interest to provide improvement in the effective- ness and efficiency of the services offered to the citizens of Iowa City. The parties agree to the following specific provisions: 13V5 N ARTICLE I RECOGNITION Section 1. The City of Iowa City, Iowa, recognizes the Johnson County Area Public Employees, AFSCME, Local 183,, as the sole and exclusive bargain- ing agent for all City of Iowa City employees except those specifically excluded in Section 3 of this Article. This certification is based on an Order of Certification promulgated by the Iowa Public Employees Relations Board on February 2, 1976. Section 2. The Iowa City Library Board of Trustees recognizes the Johnson County Area Public Employees, AFSCME Local 183, as the sole and exclusive bargaining agent for all Iowa City Public Library Employees except those specifically excluded in Section 3 of this Article. This certification is based on an Order of Certification promulgated by the Iowa City Public Employee Relations Board on February 9, 1976. Section 3. Sworn police officers and firefighters as well as all supervisory, confidential and temporary employees and others who are excluded from the laws relating to collective bargaining in Chapter 20 of the 1975 Code of Iowa are excluded from the terms, conditions, or application of this Agreement. Section 4. The City agrees that it will not sponsor or promote, finan- cially or otherwise, any other group or labor organization, for the purpose of undermining the Union; nor will it interfere with, restrain, coerce or discriminate against any of its employees in connection with their membership in the Union. ARTICLE II MANAGEMENT RIGHTS Section 1. Except as limited by the express provisions of this Agree- ment, nothing herein shall be construed to restrict, limit, or impair the right, powers, and authority of the City under the laws of the State of Iowa and the City's ordinances. These rights, powers, and authority include, but are not limited to the following: a. To direct the work of its employees. b. To develop, implement and enforce work rules, safety standards, performance and productivity standards. c. To hire, promote, transfer, assign, classify, schedule and retain empto develop andloyees maintaintqualifications, hin the ostandards and n of the y procedurestfordemployment, promotions, and transfers. d. To discipline, suspend or discharge employees for just cause. e To determineiandhmaintainethe nature, of the gscopemandaldefinitionnand to of City organization. f. To adequatevpublicloyees f financing, orties for theruse of legitimatekof work, lack of reasons. StI5 1. To determine the amounts, methods, and procedures for compensating natureofovertime anditheion method ofcompensatingovertime. of, and h. To determine and implement the methods, means, tools, locations, eqipment to beuconductedndincluding ebut not nt of rlimited sonnel bto then right its operations ae contract and subcontract work. i. To take such actions as may be necessary to carry out its mission. j. To initiate, prepare, certify and administer its budget. k. To exercise all powers and duties granted to it by law. ARTICLE III NO STRIKE --NO LOCKOUT Section 1. No Strike. No efacilit covered any locatiothis ereinethesCity engage in .any stri e a any City Y where City services are performed during the life and duration of this Agreement. If any strike shall take place, the Union will immediately notify employees engaging in such activities to cease and desist, and it shall publicly declare that such activity is in violation of this Agreement and is unauthorized. Employees in the bargaining unit, while acting in the course of their employment, shall not refuse to cross any picket line established by any labor organization when called upon to cross such picket line in the line of duty. The City will make reasonable efforts to assure employee safety in crossing picket lines. Any employee engaging in any, activity in violation of the Article shall be subject to immediate disciplinary action including discharge by the City. Section 2. No Lockout. The City agrees not to lock out employees during the term of this Agreement. ARTICLE IV BULLETIN BOARDS Section 1. The City shall assign space as currently ur en tlhich provided all on bulletin boards for the Union to post notices, a copy of to the Human Relations Director. Notices shall not contain political material, eeselUnionmater notices will be limitedor aterial nch is to designatedus to spa spaces. City or to employ ARTICLE V BUSINESS AGENTS Section ( TheUnion natshall any have one time,right who tshalldesignate access tonot City exceed two (ly pfor the ersonsar of this Agreementse of investigat- ing 8 i45 Section 2. The Union shall notify the Human Relations Director after making such designation. Any such investigation will be conducted so as to not interfere with City business and any such agent will comply with City safety, security and other regulations. Notice will be given to the Depart- ment Director or designee when a business agent enters City property or facilities. City employees may not spend working time to meet with business agents unless specifically permitted by another provision of this Agreement. ARTICLE VI DUES CHECK OFF Section 1. The City agrees to deduct Union membership fees and dues once each month from the pay of those employees who individually authorize in writing that such deductions be made. The Union will certify the amount of dues to be deducted and the structure of the dues scheduled in a letter signed by the President and notarized. Authorization for check off must be received by the 15th of the month in order to be withheld from the first check of the next month. Section 2. Dues will be deducted from the first pay check of each calendar month and will be remitted, together with an itemized statement, to the Union Treasurer within ten (10) days after the deductions have been made. Section 3. The City will not deduct dues beginning the first of the calendar month after which an employee is no longer part of the bargaining unit. An employee may voluntarily cancel or revoke authorization for check off by delivery of written notice to the City and to the Union. Cancella- tions received by the 15th of the month will become effective on the first of the next month. Section 4. The City will not be liable and will be held blameless for damage arising by virtue of mistakes in connection with funds collected under the provisions of this Article. The City will not be responsible for payment of dues, special assessments or any other deduction upon an individual's default. ARTICLE VII HOURS OF WORK Section 1. Definitions. TempOrarV Employees - Those who regularly work less than twenty (20) hours per wee , regardless of length of employment; or those who work in a position which is authorized for less than nine (9) months. When a temporary employee serves greater than nine (9) months averaging twenty (20) or more hours per week, the parties shall meet and confer as to the status of such employee; provided, however, such employee shall accrue sick leave, holiday and vacation time (prorated if part time) and shall accrue seniority for purposes IFS of bidding pursuant to Section 5B of this Article. The parties may agree to waive the nine month provision in cases involving specially funded employees. Waiver of such requirement will not be unreasonably withheld. Casual Employees - Persons employed for brief, irregular periods or those who perform wor on a periodic basis. Seasonal Employees - Those who work in positions which relate to regular periodic weather or climate conditions, or who work in positions which relate to phases of the school year. Permanent Em to ees - Persons who are appointed to authorized budgeted positions and who ave completed a probationary period upon initial employ- ment with the City. Full-Time: Those who regularly work forty (40) hours per week. Part-Time: Those who are assigned to work less than a forty (40) hour week; generally the assignment will be based on ten (10) hour-per-week increments. Section 2. Regular Work Week. A. Definitions - A day will be defined as the time between 12:01 A.M. and mln1�3 ght, twenty-four (24) hours later. A week will be defined as the time between 12:01 A.M. Sunday and midnight Saturday. Holidays and paid leaves shall count as hours worked. B. Permanent Full-Time - Five Da 0 erations - The regular work week for permanent full-time employees s ha eg n on Monday and extend through Friday and shall consist of five (5) consecutive, eight (8) hour days. C. Permanent Full-Time - Continuous Shift Operations - (Work is regularly sche uuleed Z4 hours per ay, seven ays per wee .) The regular work week shall consist of five (5) days of eight (8) consecutive hours for a total of forty (40) hours. For purposes of this contract the first day off in any week is defined as the sixth day and the second day off is defined as the seventh day. Employees assigned to continuous shift operations may meet and confer with their division concerning shift scheduling. D. Six and Seven Da 0 erations - The regular work week for permanent MT --time en oyees Sha consist of five (5) eight (8) hour days for a total of forty (40) hours. For purposes of this contract the first day off in any week is defined as the sixth day and the second day off is defined as the seventh day. Employees whose schedules regularly vary from this pattern will be covered by letter at the time the variation is made. (Example - landfill employees.) Section 3. Scheduling. Regular work schedules will be posted on departmental bulletin boards within each division. Any performancc change in the regular work schedules for a division will be posted at least ten (10) days in advance of the change. R syr To the greatest extent possible, temporary adjustments in the work schedule of individuals will be posted at the beginning of the week. As much notice as possible will be given in the case of emergencies, inclement weather, or unexpected absences. Section 4. Changing the Regular Hours of Work. The City will notify the Union in advance of permanent changes in the regular work week and will discuss such changes if requested. i Section 5. Temporary and Part -Time Employees. A. Permanent part-time employees shall be assigned a regular number of hours per week for the purpose of determining the City's benefit contribution. Benefits to permanent part-time employees will be prorated on the number of hours to which the employee has been assigned pursuant to Section 1 of this Article. Occasionally the hours actually worked will vary from the t assigned number. No minimum amount of work is guaranteed to part-time employees. Any employee whose hours actually worked regularly exceed his/her assigned hours shall be reassigned hours for the purpose of proration of benefits. An employee may request a redetermination of his/her assigned hours or proration of benefits through the grievance procedure. Nothing in this section shall require a permanent part-time employee to regularly work more than his/her assigned hours, B. Tem orar Em to ees. Temporary, seasonal, and casual employees are not enti a to s ck eave, vacation, insurance benefits, seniority, holi- days, use of the grievance procedure, or any other benefits provided under this agreement, except as provided in Section 1 of this Article. Temporary employees may compete for permanent openings with the employer. Their seniority shall be computed from their last date of hire. However, permanent employees, regardless of length of service, will be given seniority preference over temporary employees. C. Special program employees include those funded by CETA, work study, and similar programs. Such employees shall be considered as temporary employees. However, employees funded by CETA will receive benefits for which the City is reimbursed and which are either agreed upon in writing at the time of employment or at a later date. Special program employees become eligible to bid upon permanent City positions only if and when their positions are partially or fully funded by the City. However, permanent employees, regardless of length of service, shall be given seniority preference over special program employees. Sec 6. providetaonfifteenest Pem nate rest period at twontimesrduringt for the trasit diversththeitwill regular work day. The location and scheduling will be determined by the immediate supervisor. The rest period will be scheduled at regular times within the work day to accommodate staffing needs. Employee preferences will be considered, 416 Section 7. Meal Periods. The City will provide an unpaid lunch period of not less than irty ) minutes each day to employees in five day operations. Whenever possible, the lunch period will be scheduled at a regular time in the work day. Meal periods will be scheduled to accommodate the staffing needs of the department with consideration of the preference of employees. Full-time bus drivers will be provided a thirty minute lunch break from Monday through Saturday of each week. Meal breaks will be scheduled near the middle of the shift; i.e., no earlier than 3 hours into the shift and shall not leave more than 5 hours and 15 minutes remaining on the shift.. Deviations due to special or changed circumstances shall be negotiated. Section B. Clean -u Time. If the nature of work performed requires it, employees will be a owed a minimum of five (5) minutes for personal clean-up at the end of the work day. Section 9. Inclement Weather. Employees are expected to come to work regardless of weather conditions if they can possibly do so. Employees who appear for work at the scheduled time will be compensated. Generally, City operations will not be suspended, but may be rescheduled. If work is to be rescheduled the immediate supervisor will have available information. The employer will take into consideration the employee's comfort and protection in cases of extreme climatic conditions. Employees who are unable to get to work or who leave work early because of weather conditions may do one of the following: a. Arrange to make up the work with the approval of the immediate supervisor. b. Charge the time missed to holiday, vacation, compensatory time, or personal leave. c. Take leave without pay for the time missed. ARTICLE VIII OVERTIME Section 1. Overtime. Overtime is work performed by a permanent full or part-time employee n excess of eight (8) hours per day or forty (40) hours per week with the following exception: Employees regularly scheduled to work more than eight (8) hours per day will receive overtime for the time worked in excess of the regularly scheduled hours per day. e.g., Landfill employees who work twelve (12) hours per day will receive overtime for time spent in excess of twelve (12) hours per day or forty (40) hours per week. Prior authorization from the employee's supervisor is required before overtime work will be credited. Employees may be periodically required to work overtime but may request not to perform work because of physical inability or serious personal need. Such requests to be excused from performing overtime will not be unreasonably denied. 7 For permanent full-time employees, work performed on the sixth (6th) or seventh (7th) day of the work week shall be considered overtime. There will be no pyramiding of overtime: e.g., If an employee is called back to work on Saturday he/she may claim the overtime rate either for the minimal call-in OR the sixth (6th) day premium, not for both sections. overtime will be compensated at the rate of one and one-half (1 1/2) times the current base hourly rate of the employees or by compensatory time off at the rate of one and one-half (1 1/2) hours for each hour of overtime worked. Employee preference will determine whether overtime is paid or time off given unless departmental staffing needs or financial considerations require employees to be paid or given time off. The employees may request reasons for the denial of the time off or pay. Section 2. Overtime Equalization. A. To the greatest extent possible, overtime shall be offered to employees equally over a period of three (3) months, considering the type of work, the qualifications and ability of the individual employee, the employee's desire to perform the overtime service, and the employee's seniority. The following procedure will generally be used: The employee with the necessary qualifications and abilities and the least number of overtime hours in that classification will be first offered such assignment. In the event that overtime hours among employees in that classification are equal, seniority shall prevail. In the event no qualified employee desires such work, the City shall select the qualified employee with the least credited overtime hours for such assignment and if there are two or more employees with the same number of overtime hours, the employee with the least seniority shall be thus assigned. Employees who refuse overtime work on a particular job will be charged the same number of hours as employees who actually do the work. Any employee who may be periodically excused from overtime work for physical disability or serious personal need shall carry an amount of overtime equal to that of the employee with the highest number of hours. When the need arises to work overtime to finish a job, the employees who are performing the work may be offered the overtime first if the work is to be completed. If an affected employee elects not to work overtime, he/she will be expected to continue until a replacement is secured. During emergency situations such as, but not limited to, excessive snow, freezing rain, wind, rain or cold, employees in the affected divisions may be scheduled to work twelve (12) hours or more in any twenty-four (24) hour period. Work in excess of twelve (12) hours will be assigned according to the equalization procedure. The equalization procedure is inapplicable to regularly scheduled overtime in transit. O 15 B. The City shall maintain and post (at least monthly) in a public place in the work area, a list of classifications showing overtime hours worked by each employee, and shall keep such list current with accumulated overtime being credited forward. Overtime accumulation shall commence on January 1, April 1, July 1 and October 1 of each year and shall be equalized quarterly. Employees who are new to a division shall be credited with the highest number of hours in their classification. Any deviation from the above process shall be by letter between the City and the Union. Section 3. Overtime Rest Period. If an employee is required to work at least two (2) hours immediately after the employee's normal work day the City will provide for one of the following: a. A rest period of one-half hour immediately following the work day, or b. One additional half-hour of paid compensation at the overtime rate. . This section does not apply if the employee is required to work less than two (2) hours following the work day. Section 4. Stand -B Time. Employees who are on stand-by time are required to be at a p -ace designated by them which has access to a phone and from which they may reach the work area promptly. Employees on stand-by will be compensated at a rate of six (6) hours at current base pay rate for each week of stand-by time. A call device and vehicle will be furnished to an employee on stand-by. Employees called to work shall be paid at the regular call-in rate for each call in accordance with Section 6 Minimum Call -In in additional to stand-by pay. Employees of the Street/Sanitation Department who are required to be on stand-by for the purpose of emergency snow removalfwill b compeweek nsated ed at rate of nine (9) hours at current base pay rate time. Stand-by in these circumstances will be assigned in no less than one week increments. Such employees will be furnished a call device, but no vehicle. Section 5. Re ortin Pa If an employee reports for work at his/her regular time and p ace ut s sent home by the supervisor because of an emergency because work cannot be performed, such employee shall be paid a minimum of two (2) hours at his/her regular straight time pay. The City will make every effort to allow the employee to make up the work at straight time at a different time, where the nature of work permits. Section 6. Minimum Call -In. An employee who has completed an eight (8) hour work day an w o is ca a in to work in an emergency situation without prior notice will be paid for a minimum of two (2) hours. If the emergency call-in takes more than two (2) hours the employee will be compensated for time spent. Minimum call-in will be paid at the overtime rate. An employee who is called in prior to the regular start of his/her working day will be compensated for a minimum of two (2) hours at the overtime rate. In the event minimum call-in and regular working hours overlap, straight time will be paid for the overlapping hours in addition to the minimum call-in. S/5 There shall be no pyramiding or duplicating of overtime pay. That is, if an employee is called to work, he/she cannot collect for another two (2) hours unless it has been two (2) hours since the last call. Section 7. Professional Employees. No overtime will be paid or credit given for overtime work of professional employees. Generally, assignments will be based on an assumed forty (40) hour week for full-time professionals and on the assigned number of hours of part-time professionals. Professional employees will enter all assigned hours worked ionaln eexcesseo their normal schedules on their time sheets. A profess with his/her department head at a mutually convenient time and place to review the hours worked in an attempt rat ac es itate the However, prthisi clause shall not ons of this Abe consistent with department pc construed as a guarantee of compensatory time or overtime pay. Section 6. Library Overtime. Permanent employees required to work on Sundays at the Library will receive six (6) hours credit for each four (4) hour shift worked. Section 9. Calculation of overtime. Overtime me llust can entire d on the segment basis of six (6) ti nute segmen s, an an employee to be credited with one-tenth (1/10) hour for overtime. Section 10. Payment of Overtime. Payment of authorized overtime will be on succeeding pay checks. Section 11. Accumulated Overtime. Accumulated overtime to be carried over from one fi sca year o snot 4U s hoursaccumulatedeccumula ed rat the) end hours the any overtime in excess of forty ( ) fiscal year shall be administered in accordance with Section 1 of this article. ARTICLE IX HOLIDAYS Section 1. The following days shall be aid holidays sy or permanent employees: New Year's Day (January 1);Washington's in February); 14emorial Day (last Monday in May); Independence Day (July 4); Labor Day (first Monday in September); Veteran's Day (November 11); Thanks - day to November); the Friday after Thanksgiving; giving Day (fourth Thurs ChriInmorderytu0receive holidayer 25dcredione t, an employee mual leave st be in pay status the day before and the day after a holiday. ees Section 2. In addition, there shall be gr before for afteto rChristmasrmanent , who do not work a continuous shift, the s day additional holiday. The City day before or after New Year's Day direct that Manager (or the Library Director for library employees) the may employees observe a particular this 15 hol, the aealut endarf year Min a questger ions to make such designation by December 10 p 11J employees may select a particular day subject to the approval of the supervi- sor. If the City Manager or Library Director does not designate a day, employees may choose a day between December 17 and January 6. Section 3. Permanent employees on a continuous shift shall receive eighty-eight (88) hours of holiday credit on July i annually. Any continuous shift employee who begins work after July 1 of any calendar year will receive credit for the remaining holiday dates in the year. If an employee separates after July 1 of any year, those holidays which have been credited but which have not as yet occurred will be deducted for the purpose of considering separation pay. e.g., Employee A receives credit for eighty-eight (88) hours of holiday time on July 1. The employee terminates on November 1 and has not used holiday hours. He would be paid sixteen (16) hours of o i ay pay (Independence Day and Labor Day). e.g., Employee 8 receives eighty-eight (88) hours of holiday credit on July 1. Employee 8 terminates November 1 and has used forty (40) holiday hours. Only two (2) holidays (Independence —ati y and Labor Day) have occurred prior to termination therefore twenty-four (24) hours (40 used less 16 occurring) would be deducted from vacation pay or from the last week's wages. For the purpose of this Article, a holiday for continuous shift employees (except Police Department employees) begins at 12:01 A.M. on the day of the holiday and continues for a period of twenty-four (24) hours thereafter. In the Police Department a holiday begins at 11:00 P.M. on the day preceding the holiday and continues for twenty-four (24) hours thereafter. When a holiday occurs on Sunday, the following Monday will be observed. When a holiday falls on a Saturday, the preceding Friday will be observed. Section 4. Part-time employees will receive holiday pay on a pro rata basis. Section 5. Eligible employees who are called in to work on a holiday on which City operations are not open to the public will be paid at a rate of one and one-half (1 1/2) times for the hours. actually worked and shall also receive regular holiday pay. Section 6. Permanent full-time employees who are assigned to work on holidays whenCity operations to which they are assigned are operating or open to the public will receive eight (8) hours of holiday credit during the pay period in which the holiday occurs. Holiday credit will be prorated for part-time employees. This credit may be used after the holiday occurs but must be taken before the next succeeding July 1. Generally this section applies to library, transit, parks, recreation, and parking enforcement employees. Refuse employees will use this system when two holidays occur in the same week. Section 7. Holidays or personal leave days shall not be carried beyond July 1 of any year. 11 57X5 Section 8. Definition. "Continuous shift employees" as used in this employees who work we article indicates t ose k in tnty-four (24) hour per day operations and who are subject to assignment on shifts beginning between 3:00 P.M. and 7:SrA.M. ARTICLE X VACATIONS Section 1. Accumulation. Vacations shall be earned by permanent employees by month accor3ing �o the following schedule: Length of Service Days PeJMonth 0-5 years 1 5 years 1 day - 10 years 1 1/4 10 years 1 day - 15 years 1 1/2 15 years 1 day - 20 years 1 3/4 more than 20 years 2 Professional librarians shall accumulate vacation at a rate of 22 days per year regardless of length of service. over oreforxpayment upon termination maimum nber of hours gshall ible fbe or cone yhu dredfninety-two (192)yhours (24 days). Section r Use of Veen o nn the payroll oaseabecomes permanent ienployeeible ofortake a vacation after (6 s e as period of six (6) continuous months. Scheduling will be arranged with the suprvisor to thee eevent of serious dpersonal fineed ng ebysaaless nd senior preferences. Except seniority will prevail. Section 3. Pa ment of Accumulation. Upon discharge, resignation or retirement after six 7Tmonths of continuous service, a permanent employee is eligible for payment of not more than 192 hours (24 days) of accumulated vacation leave at the current base rate of pay. ARTICLE XI SICK LEAVE Section 1. Accumulation. Employees shall be granted one day of sick leave credit per mont an shall have the right toS ckaccumulate shnu enotsick leave up to a maximum of 1440 hours (180 days). but any accumulated while an employee takes a leave of absence wbe ithout pay , ccu employee granted a paid leave shall continue to earn sick leave. Ament. tion of sick leave shall commence on the date of first permanent employ Additional sick leave will not accrue while an employee is receiving worker s compensation. 12 915 Upon resignation or retirement, the City shall pay for one-half of the accumulated sick leave at the time of resignation/retirement on the basis of the employee's then current hourly base salary, provided that the dollar amount of the payment may be up to but shall not exceed the amount that an employee would have been due if he/she had terminated on June 28, 1985. Employees hired on or after June 29, 1985, are not eligible for payment under the provisions of this paragraph. An employee must have been employed by the City for at least one year in order to be eligible for payment of accumulated sick leave upon termination. Section 2. Use of Sick Leave. a. A day of accumulated sick leave shall be used for each day an employee is sick and off work during a work' week. A doctor's statement regarding nature of illness and recovery therefrom may be required if abuse is suspected. Sick leave may be used on an hour -to -hour basis for doctor's appointments or other health mainte- nance needs. b. In addition to sickness of an employee, sick leave may be used for: (1) On-the-job injury. (2) Serious illness or hospital confinement of a spouse or child, or critical illness of the employee's mother, . father, mother-in-law, father-in-law, brother, sister, or grandparents, as well as any other relatives or member of the immediate household of the employee up to a maximum of forty (40) hours per occurrence provided that the employee's presence and efforts are needed. c. The City may discipline employees for abuse of sick leave. Section 3. Notification. An employee shall notify his/her supervisor as soon as reasons y posse a of any sickness of illness which will cause him/her to miss work. Certain employees may be required to provide such notification prior to the beginning of their work day. In those cases where the Department or Division requires such prior notification, the City will be responsible for establishing a method whereby those employees can provide such notification. Unless such notification is given, the absence will not be charged to sick leave, but will be charged to other accumulated leave or to leave of absence without pay. Unusual circumstances will be evaluated and may result in charging the absence to sick leave. An employee who becomes sick at work will notify his/her supervisor before leaving the area. Section 4. Sick Leave Bank. a. Permanent employees in the bargaining unit may draw from a Sick Leave Bank if they have exhausted their own sick leave accumulation and are seriously ill. Hours of sick leave shall be contributed to the bank 13 71/s by bargaining unit members who have reached the maximum accumulation of sick leave (1440 hours or 180 days) at the rate of one day per month. b. Employees who use Sick Bank days will repay the bank at the regular sick leave accrual schedule after returning to work. Employees who do not return to work or who fail to accumulate a sufficient amount of sick leave will pay back the Bank from other accrued leave or in cash. c. A joint City -Union committee will administer the use of Sick Bank days by employees. The committee will be made up of one Union representative, one City representative and one person chosen by the two representatives. The Bank Administration Committee will deter- mine when sick leave may be used, application procedures, the length of time which any employee may borrow, the length of the waiting period after exhaustion of sick leave before employees may borrow time, amount of time before which days must be paid back, and other criteria for using Bank days. The Committee is charged with maintaining the integrity of the Bank for serious or catastrophic illness of individuals in the entire units and will develop policies to protect against abuse by individu- als. d. The City will contribute thirty (30) days of sick leave to the Bank October 1, 1976. No individual may use more than ten (10) days during the term of this Agreement. ARTICLE XII SPECIAL LEAVES Section 1. On -the -Job In_�'_ury. Upon application the City may grant a leave of absence w t pay -i h in the event of an injury or illness of an employee while at work provided the following conditions exist: a. The injury or illness arises out of the course of City employment, and b. The City's medical advisor determines that time off from work is required. If the above provisions are applicable, leave with pay will be granted during the remaining time on the work day when the injury occurs and for a period of two (2) working days thereafter if authorized by the medical advisor. If the injured or disabled employee requires more than two (2) working days in which to recuperate and return to work, any additional absence may be charged to sick leave or, if sick leave is exhausted, to leave of absence without pay. Employees may use accumulated sick leave or other accumulated leaves to supplement worker's compensation benefits. 14 8V6 Section 2. Funerals. An employee will be granted up to three (3) work days per incident with no loss of compensation or accruals if required to attend the funeral of his/her spouse, children, mother, father, stepparents, sister, brother, mother-in-law, father-in-law, grandparents, aunt or uncle, brother-in-law, sister-in-law, or permanent member of the immediate house- hold. If additional time is needed, an employee shall be permitted to use up to three (3) work days of accumulated sick leave with the approval of the supervisor. Section 3. Leave of Absence 1Jithout Pay. A leave of absence without pay is a predetermined amount of time off work, which has been recommended by the Department Director and approved by the City Manager or for library employ- ees, by the Library Director, except in cases of medically necessary disabil- ity leaves which shall be automatic provided the employee has exhausted all other accrued leave (paid and unpaid) and submits to a physical exam by a city-paid and appointed doctor (if required by the employer). Generally, such leave shall not exceed twelve (12) months. Upon termination of any such leave of absence, the employee shall return to work in the same range and step as when he/she left and will receive compensation on the same basis as if he/she had continued to work at his/her regular position without leave, provided that during that period if the nature of operations has changed so that similar work does not exist or that an opening for the employee no longer exists, the employee shall be eligible to bid on vacancies in related areas or vacancies for which the employee is otherwise qualified for a period of twelve (12) months following termination of the leave. The employee is responsible for applying for and keeping aware of any openings. In the event an employee fails to return to work at the end of any such leave or extension, he/she shall be deemed to have voluntarily resigned or, if applicable, voluntarily retired on the last day of work prior to such leave. During a leave of absence without pay, the employee: a. Cannot pay retirement contributions if the leave exceeds one month in duration. b. Shall not receive any other accruals or job benefits during the period of absence. c. Shall not acquire additional seniority during said leave except in the case of temporary medical disability or as otherwise specified by this Agreement. d. Shall not earn sick, vacation, or other leave. e. Must use all accumulated vacation to which he/she is entitled prior to the time that the leave without pay commences. f. Must pay prorated health, dental, life and disability insurance premiums falling due during any month the employee is not on the payroll, if coverage is desired, as follows: 1. For any calendar month during which the employee is on unpaid leave not exceeding ten working days and insurance coverage is desired, the City will pay the cost of the insurance premiums. 2. For any calendar month during which the employee is on unpaid leave in excess of ten working days and insurance coverage is desired, the employee must pay 1/12 of the insurance premium for 15 �1� each working day beyond ten working days that the employee is on unpaid leave of absence. The remainder of the premium will be paid for by the City. 3. The employee may choose which insurance coverages, if any, are to be retained during the unpaid leave of absence. 4. Payment for insurance coverages desired by the employee may be deducted from current or future pay due to the employee or at the employee's option may be billed on a monthly basis. Failure to return from an unpaid leave where insurance coverage was desired will result in the City billing the individual for costs which would otherwise have been deducted from the employee's pay. The Department Director may waive the above conditions (a, through e.) for leaves of absence not exceeding ten (10) working days. Section 4. Jur Duty. Any employee summoned for jury duty during the employee's regular w�urs shall receive regular standard time pay during any period of jury service. The City shall receive the pay earned from such jury service. Compensation for travel expenses may be retained by the employee. An employee who is summoned for jury duty but is not selected to serve on the jury and is discharged with an hour or more remaining in the work -day shall return to work. Section 5. Witness Fees. An employee shall be granted leave with pay when required to be absent from work for the purpose of testifying in court in response to legal summons and the City shall receive the witness fees up to the amount of compensation paid by the employee by the City for days testified. Section 6. Mi_l�itar� Leave. Employees called by any branch of the Armed Forces of the niU "ted States shall, when ordered to active service, be entitled to a leave of absence for such period of time that the member serves in such capacity and until discharged therefrom. The City shall comply with applicable law in regard to military leave. Employment subject to the foregoing shall, upon reinstatement to City employment, retain their original employment date for the purpose of deter- mining seniority and eligibility for salary advancement just as though such time spent in service of the United States has been spent in regular employ- ment with the City. Section 7. VotingTime. An employee shall be permitted to vote during the work day in any national, state, or local election if it is not reasona- bly possible for him/her to vote during off hours. Section 8. Pregnancy A pregnant permanent employee shall be entitled to a leave of absence iwithout pay if she is disabled as a result of pregnancy or related cause at the exhaustion of other accumulated leaves. All employees requiring such leave shall notify the Department Director prior 16 F /_5 to the anticipated date of birth and should be able to substantiate their condition by a doctor's statement. Employees may work during pregnancy if health permits. Those granted leaves under this section shall present doctor's statements as to pregnancy disability and recovery therefrom. Within seven (7) days following birth, miscarriage, or abortion the employee shall advise the City of the date by which she will return to work. Unless the employee returns to work by such date, or any other date by reason of extension granted by the City, the employee will be considered to have voluntarily resigned or retired. An employee who takes leave pursuant to this section shall return to work as soon as she is medically able. Section 9. Union Business Leave. a. Any employee elected to office in the International American Federa- tion of State, County and Municipal Employees shall be granted a leave of absence without pay for a period not to exceed two years. Such leaves shall be granted to not more than one City employee in Local 183 at any one time. An employee desiring such leave shall give thirty (30) days notice to the City. Consistent with Section 3 of this Article, such employees shall not have a job guarantee on return. b. Leave of absence without pay to attend and serve as a delegate to conventions and training conferences relating to the Union shall be granted to not more than five (5) City employees in Local 183 in any one calendar year. Not more than five (5) days may be taken by any one employee under this section. Employees seeking such leave shall present certification in writing of their selection by the Union to act as a representative to a specified conference at least ten (10) working days prior to the time they wish to.be absent. c. No more than one employee who is elected or appointed to offices in the Union that is not part-time staff will be granted sufficient unpaid time off to carry on the duties of the office provided he/she gives reasonable advance notice and receives approval for such leave from the department head. Approval may be denied by the department head where the employee's absence could adversely affect or interfere with the operation of the department. d. Employees on Union leaves shall only be entitled to accrual of seniority for time spent on such leaves, except for subsection c above, where employee will continue to accrue benefits during a period not to exceed ten (10) work days per year. Section 10. Professional Leave. The City and the Union agree that professional developmen is—of ene it to employees designated as "profes- sionals" and the employer. In recognition of this Agreement, the following guidelines will be considered when granting or denying requests for profes- sional leaves: 17 Fys i a, The potential benefit to the employee. b. The potential benefit to the employer. C. The work -relatedness of training program, conference, workshop, class, or convention that is attended. d. Who in the affected class of employees went most recently. e. Seniority. It is understood by the parties that the above provisions in no way constitute a guarantee of training to anyone. ARTICLE XIII SENIORITY Section 1. Seniority shall mean length of continuous service with the City. It shall begin on the date of employment and become .applicable immediately following completion of a probationary period of not more than six (6) months in a permanent position, unless extended in writing due to unusual circumstances. An employee will lose seniority rights upon resignation, discharge for just cause, retirement, death, or layoff for more than two (2) years. Seniority shall accrue during all paid leaves and during periods which d member is assigned a classification outside of the bargaining unit. If an employee is on leave of absence without pay as a result of temporary disabil- ity as substantiated by a doctor's certificate or for on-the-job injury, seniority will accrue indefinitely. An employee will accrue seniority while on leave without pay or layoff for one (1) year or for a period equal to the length of time worked if less than one year. In the event that two (2) or more employees have an identical seniority date, the order of their seniority shall be determined by the alphabetical order of last names. The City will maintain a seniority list showing the length of continuous service and will make a copy of the list available to the Union each six (6) months. Section 2. Probation. The initial probation period for permanent appointments will be six (6) continuous months. The probationary period may be extended in writing because of unusual circumstances. Probationary employees are entitled to all benefits of this contract with two exceptions: 1. They may not grieve any disciplinary actions taken against them. 2. They may not bid on other jobs (except for promotions). If an employee has worked as a temporary City employee prior to appoint- ment to a similar permanent position, the temporary time worked may be credited toward completion of probation if it is applicable experience, For such employees, the probationary period will be shortened to reflect credit for temporary time worked. The length of probation will be specified in writing in the permanent appointment papers. 18 !?7 Section 3. Use of Seniority. An employee who has successfully completed an initial City probation period of six months may exercise seniority as follows: a. Transfer Procedures. Except in the case of emergency circumstances, a notice w rcr escribes the position for permanent job openings will be posted on administrative and departmental bulletin boardees who for not less than five (5) working days. During this period, employ wish to apply for the position may do so. The City will provide a written form for application which must be received in the Personnel Office by 5:00 P.M. on the day stated on the notice asiede closing date. If current or laid off employ applicants for the or the position he/she may compete with other employee app position. Step I. If qualifications including skills, abilities, and experi- ence the seniorPity will be offeredthe job afirste employee with greatest the Step II. If the qualifications of current employees are marginal but equal to outside applicants they will be offered the position if it is to be filled. If an employee feels that seniority has been ignored by the City, he/she may request the reason for his/her rejection for the position in writing, and the written reasons will be given. b. Reduction in Force. Reductions in force will be by departmental vision actor ng to seniority in the jobs affected with the person having the least seniority within classification to be laid off first. The City will give fifteen (15) days notice to employees who ees are to be laid off except in an emergency. Temporary employ, within classification (who are by definition without seniority) will be laid off prior to permanent employees. The City will consult with the Unon as fr in ssile layoff iin orderato provide nthe amostoequitablpcontemplated e treatment toempoye who are to be laid off. 1. The City will attempt to accomplish reduction in force by attrition. 2. An employee whose department, eliminated may be transferee o 3. If no vacancies exist a more senior employee being laid off shall bump the employee with the least seniority in their classifica- tion within their department; but,bump no such u hperson or position east senior employee exists, the laid off employee may p in a position within their classification in the bargaining unit. If no such person or position exists within the bargaining unit, a laid off employee may bump the least senior employee in a job outside their classification and, if no such person or job exists, then the bargaining unit. 19 N-5 Provided, however, an employee shall not bump into a job without seniority, proper credentials (including prior recorded experience in the job with the City; except where a laid off employee was placed in the job out of promotional sequence in the clerical, maintenance worker, plant operator, mechanic, librar- ian, . dispatcher, planner/program analyst and construction inspector series), and the ability to perform the duties of the job under normal supervision. A person shall first bump into the highest classification which also meets the preceding conditions. Bumping shall not result in any promotion. In no event shall a full-time employee be forced to bump the least senior employee when it would result in decreased hours of work or shall part-time employees bump into full-time positions unless their total seniority is greater based on a comparison of computation of time actually worked. The Union shall hold the City harmless and indemnify it for all suits, judgments, costs, fees or other expenses incurred due to any challenge made to the proper application of this Article, provided the Union is given prior notice of any such legal action and the opportunity to defend. c. _Recall from La off_. The names of permanent employees laid' off shall e p a� t on a re-employment list for the jobs affected in the layoff. Such persons shall be eligible for re-employment in reverse order of layoff in the job from which they were removed for a period of two (2) years, provided that they are still qualified and able to perform the job. Employees may apply for vacancies in the City in titles other than those affected by the layoff during the period that they are on the recall list while maintaining their option to return to.the job from which they were laid off. When an employee is notified by certified mail to last known address to return to work, he/she must make arrangements to return to work with the immediate supervisor within seven (7) days or be removed from the recall list. An employee on the recall list will accrue seniority pursuant to Section 1 of this article and will be entitled to exercise seniority accrued prior to layoff after their returning to work. d. Preferred Shift. Employees may use seniority to bid on a preferred s i or ransit run provided a vacancy exists. Employees currently within the classification in which the vacancy has occurred will first be given the option to bid prior to the vacant hours being posted for other City employees. The use of seniority in library scheduling, if any, will be the subject of a separate letter to be negotiated at a later date. Section 4. Trial Period. A. Employee Option. A transferred employee shall be granted up to ten (10) days to determine he/she wants to continue in the position to which he/she voluntarily transferred. If during the option period the employee desires to do so, he/she may return to the previous position. 20 FIX5 B. City Option. The length of the trial period for a person who is trans- ferring to another position within the City will be adapted to the type of job, length of City employment and similarity to previous jobs, but will not be longer than forty (40) working days except by agreement between the City and the Union. A transferred employee agrees not to initiate another transfer for six (6) months. This limitation on voluntary transfers does not apply to promotions. If the employee's performance is unsatisfactory at the end of the trial period, they may return to their previous position or a similar vacancy. 1 Section 5. Compensation after Transfer. When an employee transfers to another position _JMT a same ora ower range he/she shall move to a step and rate of pay within the range of the position transferred to with pay to be determined on the basis of relative skills, abilities, experience and seniority. When an employee transfers to a higher range his/her pay shall fall within that range and in no event will be less than one step higher. I Section 6. Transit SenioritX. In the event two or more transit drivers have identical sen or y a es, he order of seniority for selecting transit runs shall be determined by lot. ARTICLE XIV DISCIPLINE Section 1, Pur o�se. All parties to this Agreement recognize that a certain amount of disc ine is necessary for efficient operation of the City and the City has rights and responsibilities under law in providing services in an efficient manner. These certain penalties for infractions are agreed upon by the parties as a mode of operating and are not intended to limit the management rights of the City as explained in Chapter 20 of the current Code of Iowa. Disciplinary actions against employees will be taken for just cause. Appeal of disciplinary actions shall be by permanent employees and shall be through the grievance procedure set forth in this Agreement. Section 2. The goals of progressive discipline are to correct behavior and produce efficient City operations rather than merely to punish wrong- doers. Disciplinary actions or measures shall ordinarily be invoked in the order listed: a. Oral reprimand or warning. b. Written reprimand or warning. c. Suspension with loss of pay. d. Discharge. Section 3. Serious violations may be dealt with by any of the above disciplinary measures on the first offense. Permanent employees shall have the right to take up a suspension or discharge at Step 2 of the grievance procedure. 21 954s Section 4. An employee may request the presence of a steward at the time of discipline. The steward may request a copy of the oral or written warning at that time. A copy of suspension or discharge will be forwarded to the chief steward. ARTICLE XV INSURANCE Section 1. Medical Insurance. The City will provide the health insur- ance policy known as the Blue Cross/Blue Shield "Iowa 500" two-day deductible plan for employees and eligible dependents. The City will pay $135.00 per month or full family premium cost for employees who elect to obtain family coverage during the term of this agreement. The City shall not be prejudiced in future collective bargaining by paying full family health insurance premium costs that are in excess of $135.00. A pro rate share of the cost of the premium will be paid for part-time employees. A description of the provisions of the negotiated "Iowa 500" plan are set forth in Appendix "B". Benefit coverages are based on usual, customary and reasonable rates. Disputes regarding specific claims shall be addressed to the insurance company and are not subject to the grievance procedure of this agreement. The parties agree to actively pursue incentives and/or other alternatives to the existing health care plan and pledge their mutual cooperation to achieve this end. However, no such programs will be implemented except upon mutual agreement by the City and the Union. Section 2. Life Insurance. The City will provide a term life insurance policy for employee—s -EF face value of which is an amount equal to the next even thousand dollars greater than annual salary. e.g., If an employee's annual salary is $8,834, the face value of the life insurance policy is $9,000 In the policy currently provided coverage does not become effective until ninety (90) days after employment. Section 3. Dental Insurance. The City will provide dental insurance for employees. Family dental insurance will be made available to the employee at the employee's expense. The City will pay $7.00 per month or full individual premium cost for employees during the tens of this agreement. The City shall not be prejudiced in future collective bargaining by paying full individual dental insurance premium costs that are in excess of $7.00. A description of the provisions of the negotiated Delta Dental plan are set forth in Appendix "B". Benefit coverages are based on usual, customary, and reasonable rates. Disputes regarding specific claims shall be addressed to the insurance company and not subject to the grievance procedure of this agreement. Section 4. _P_a roll Deductions. When the employer develops the computer capability to accommodate payroll deductions for a Union insurance plan or group benefit plan it shall provide for deduction of up to one such item. 22 9115 Section 5. Carrier Chance. The change insurance carriers provided the of the change and the specifications plan(s) are not diminished. parties agree that the employer may Union is given 60 days written notice and administration of the insurance Section 6. Lon Term Disabilit Insurance. Effective July 2, 1983, the City will provide ong-term dnsability insurance for permanent full-time bargaining unit employees with sixty percent (60%) coverage of salary to a maximum of one thousand five hundred dollars ($1,500) per month. This benefit, as applied, shall be subject to other applicable offsets such as worker's compensation, social security, sick leave, etc. Such disability insurance shall begin paying benefits after ninety (90) working days of continuous covered total disability. Regardless of other situations which are covered or not covered by the terms of the policy, long-term disability benefits shall not pay for situations arising from employment by any employer other than the City of Iowa City. The City will absorb the cost of long-term disability insurance during the term of this contract provided that premiums do not increase in an amount greater than ten percent (10%). If said premiums do increase by more than ten percent (10%), the increase shall be subject to mutual agreement by the parties. All other increases in premium costs shall be subject to normal contract negotiations. All increases shall be included in computing the financial terms of any negotiated contract settlement. The parties agree to meet and confer regarding any proposed job retraining for a disabled City employee, in order to discuss the terms and conditions of such retraining and reassignment. ARTICLE XVI SAFETY Section 1, Policy, The City and the Union recognize the importance of the personal safety of individual employees on the job and recognize that in the routine course of work employees are subject to risks. Section 2. Standards. Employees shall not be required to work in areas or to operate equipment which is a hazard to themselves or the public. Periodic training in safety matters will be provided to employees who engage in hazardous work. Employees will have access to protective gear required by law. Employees will handle property and equipment of the City with due care appropriate to the nature of the work and equipment employed. Section 3. Notice of Defect. Employees who operate equipment shall, during or immediately following the work day, report any defect noticed by him/her in said equipment to the immediate supervisor. Section 4. pecial Grievance Procedure. If an employee is requested to work in a location or with equipment which presents an imminent personal hazard to him/herself or others the employee will report immediately to the Division Superintendent or designee who will determine the minimal standards under which employees must work. If the employee is then directed to work in 23 Fi J a location or with equipment which is an imminent personal hazard to him/herself, he/she shall file a Step 2 grievance with the Department Director. Other disputes over safety hazards will be processed through the regular grievance procedure in Article XX Section 4. Use of this procedure to create unnecessary delays will result in disciplinary action. Section 5. Safetv Committee. The Union shall select two (2) City employees as representatives to each department/division safety committee. ARTICLE XVII PERSONNEL TRANSACTIONS Section 1. Employees shall receive a copy of payroll transactions, performance evaluations, and other documents which will be used for purposes of promotion, evaluation or discipline. The employee's copy will be for- warded at the time it is placed in the file. Section 2. Under the supervision of an employee of the Human Relations Office and during normal business hours, employees shall have access to their personnel files including the right to copy the contents of the file at their own expense. An employee shall have the right to attach a written response to any document in his/her personnel file. Section 3. Written warnings for minor infractions which are not over twelve (12) months old at the time of the regularly scheduled performance review will be removed from an employee's file, provided the problem has been corrected or there has been substantial improvement toward correction. Section 4. Oral warnings shall not be part of an employee's personnel record except as a notation of when such warning was given. Such notation shall be removed from the personnel file following eight months of service without any discipline. ARTICLE XVIII CLOTHING AND EQUIPMENT Section 1. Employees who are required to wear special uniforms will be provided with such uniforms. Cleaning and maintenance will be paid by the employer. Outerwear, including hats, jackets and coats, will not be pro- vided, except for Parking Enforcement Attendants. Gloves for discomfort from cold will not be provided. Section 2. The employer will provide required protective clothing or protective devices, including up to $70.00 annually for the purchase of safety shoes. The employer shall pay the reasonable full cost of medically prescribed safety shoes. All safety shoe purchases must receive prior approval from the employee's immediate supervisor. 24 85'� ARTICLE XIX RECOVERY AND REHABILITATION PROGRAM Section 1. Voluntary Referral Service. The City will provide where possible a voluntary reterral servicer ememployees with personal problems. Employees who suspect they may have a work problem even in the early stages are encouraged to seek treatment or counseling. All such requests and/or referrals in Section 3 for service will be treated in a confidential manner. Every attempt will be made to assist employees in obtaining needed services if they voluntarily request such assistance. Section 2. Problem Drinking. In the interest of providing efficient services to the publise City recognizes that employee alcoholism can and should be treated. Educational materials on problem drinking may be re- quested from the Human Relations office. All bargaining unit employees are eligible for treatment and rehabilitation for alcoholism or problem drinking through the City's referral service and other available community resources. Alcoholism as an illness is not a cause for discipline and every attempt will be made by the City and the Union to assist employees with drinking problems to obtain needed assistance. Rehabilitation assistance will be offered, but if job performance is not raised to an acceptable level, disciplinary action will be taken. Section 3. Procedure. Supervisors who identify work problems or stewards who Iden ii —fy personal problems may refer employees to the Human Relations office for assistance in obtaining educational and rehabilitation services for alcoholism or other personal problems which influence perform- ance. Nothing in this section relieves employees of responsibility for their conduct on the job. ARTICLE XX GRIEVANCE PROCEDURE Section 1. Definitions. The word "grievance" wherever used in this Agreement shall mean any spute between the City and the Union or any employee with regard to the meaning, application, or violation of any of the terms and provisions of this Agreement. The word "working day" shall be defined as any day except Saturday and Sunday for purposes of this section. Section 2. Representation. An employee who is a member of the bargain- ing unit covered by this Agreement shall have the right to be represented by a steward at any grievance hearing or at any step of the grievance procedure, if he/she chooses.Employees are also entitled to representation by a steward at disciplinary conferences. Stewards will not attend other confer- ences between supervisors and employees except with the supervisors's approval. The Union will certify the names and addresses of the designated stewards to the City Human Relations Director. The City will compensate not more than one employee steward for the investigation of a grievance. If a second City employee has a special office in the Union handling grievances, that employee may request released time 25 F,1 from his/her supervisor, and permission to work on the grievance will not be unreasonably withheld, but the City will not provide compensation for time spent. Any stewards who are City employees shall be released from work for not more than two (2) hours in one work week to work on grievance resolution. The employee will obtain permission from the immediate supervisor before investigating the grievance, but such permission will not be unreasonably withheld. Released time under this section is limited to grievance resolu- tion. Supervisors and stewards agree to handle discipline and grievances with discretion. Section 3. Limitations. Unless a grievance is appealed as hereinafter provided, it sha ave no further validity or effect. Time limits may be extended by mutual agreement of the parties. Any monetary award or compensa- tion arising out of the resolution of a grievance is limited to the period of time sixty (60) days prior to the filing of the grievance regardless of the length of the practice giving rise to the grievance or the employee's lack of knowledge thereof. Section 4. Procedures. A grievance that may arise shall be processed and settled in the following manner: A. Step 1. The grievance shall be presented orally for discussion between the employee grievant, the steward if the employee chooses to be repre- sented by a steward, and the employee's immediate supervisor within seven (7) working days after the knowledge of the event giving rise to the grievance. The date of the oral presentation of the grievance shall be certified in writing. The supervisor shall deliver the answer verbally to the aggrieved employee or steward within seven (7) working days after the Step 1 conference. If no response is received from the supervisor within seven (7) working days the grievance will be processed pursuant to Step 2. B.teteP 2. If the grievance is not resolved by Step 1, the aggrieved employee or his/her steward (if applicable) shall, within five (5) working days following completion of Step 1, present three (3) written copies of such grievance signed by the aggrieved person, two (2) to be filed with the Department Director or designated representative and one (1) to be filed with the Union. For Library employees the grievance must be filed at this Step with the Library director or designee. The written grievance shall contain a statement from the employee of the facts and section of this Agreement grieved and specifying what relief or remedy is desired. The grievant and steward shall include on the written grievance their names and the addresses to which they wish a response to be sent. The grievant, steward and department director shall meet in an attempt to resolve the grievance. The Department Director or Library Director shall, within a period of five (5) working days, investigate and document the grievance and issue a decision in writing thereon to grievants and steward, if applicable. 26 W1 C. Step 3. A grievance not resolved by Step 2 shall be submitted to the City Manager or his/her designee within ten (10) working days of the date of receipt of the written decision referred to in Step 2. A meeting between the parties may be held if requested in writing. The City Manager will investigate and respond to the grievant and steward within ten (10) working days. O. Arbitration. Grievances not resolved at Step 3 of the Grievance Proce- dure may be submitted to a third party for arbitration. A request for arbitration must be submitted by written notice to the other party within ten (10) working days following receipt of the City Manager's decision at Step 3. Copies of any such request will be furnished to the City and to the Union. The cost of arbitration and recording the same shall be divided equally between the parties to this Agreement. The cost of a certified court report, if requested by the arbitrator, shall be divided equally between the parties. Each party will pay for the cost of its own case preparation and for expenses of witnesses. The arbitration proceeding shall be conducted by an arbitrator to be selected by the City and the Union within five (5) working days after notice has been given. If the parties fail to select an arbitrator, a i request by either or both parties shall be made to the Federal Mediation and Conciliation Service to provide a panel of five (5) prospective arbitrators. Both the City and the Union shall have the right to strike two names from the panel. The party giving notice for arbitration shall strike the first name, the other party shall then strike one (1) name. The process will be repeated and the remaining person shall be the arbitrator. 1 and enforce The arbitrator shall have the power to interpret, apply, this written Agreement but shall have no power to add to, subtract from, or modify the terms thereof. The rules of evidence and the nature of conduct required during the arbitration hearing shall be in accordance with all state and federal legislation, applicable rules and regulations. The decision of the arbitrator shall be issued within thirty (30) days after conclusion of the hearing and shall be final and binding upon the parties. The parties of the grievance, their witnesses and representatives shall have the right to be present at the grievance arbitration in addition to the arbitrator. Other persons may be present at arbitration hearings as the parties may mutually agree. Either party shall have the right to record the evidence presented at the arbitration hearing. Arbitration hearings shall be closed to the public and evidence taken shall not be revealed to any third party until such time as the decision of the arbitrator is made unless parties agree otherwise. Section 5. Labor-Mana ement Committee. The Labor -Management Committee shall consist of a persons esignatea Dy the Union and the City. Not more than four (4) bargaining unit employees may be excused to attend meetings held during working hours. Representatives or agents of the parties may be present at grievance committee meetings. 27 ,?7s Meetings shall be no longer than two (2) hours in length unless extended by mutual agreement and shall be scheduled to alternate between the working hours and non -working hours of the labor members. The function of the Labor -Management Committee shall be to meet and confer monthly with the City during the life of the contract for the purpose of adjusting pending grievances and to discuss procedures for avoiding future grievances (including safety matters) provided that: a. No topics will come before the Labor -Management Committee which are proper subjects for negotiations (e.g., new demands, changed circum- stances, requests for new language, etc.); and b. Every agenda item will be investigated before the meeting with the appropriate Department Director or designee. (Public Works -- Division Heads). ARTICLE XXI PAY PLAN Section 1. Classification Plan. The classification plan for bargaining unit employees is attached to this Agreement (see Appendix A). The pay plan in effect on June' 28, 1985, shall be adjusted upward by four percent (4%) effective June 29, 1985. The resulting pay plan shall be further adjusted upward by four percent (4%) effective June 28, 1986. The effective date of compensation adjustments and benefit adjustments applicable to any fiscal year will be the first day of the pay period which begins between the dates of June 24 and July 7, inclusive. Effective dates over the next eight years, for example, are as follows: 1985 June 29 1989 June 24 1986 June 28 1990 July 7 1987 June 27 1991 July 6 1988 June 25 1992 July 4 Section 2. Merit Plan. The pay plan is based on performance evaluations and merit. ThetyZ`�w Tijustify the denial of merit increases following the employee's eligibility date. An employee who does not receive a merit increase on his/her eligibility date may file a Step 2 grievance. Section 3. Pa Plan. Each range of the pay classification plan will contain six (6) steps A -F). Employees at Step A are eligible for review and an increase to Step B after six (6) months. Step A will be determined by the City unilaterally based on market information and other factors related to the particular job title for which the wage is being set. Employees on Steps B-E are eligible for review and an increase to the next step annually. Employees on Step F or those who are outside of the range are not eligible for step increases. This section will not operate to adversely affect any employee hired prior to Council ratification of the Agreement. 28 �75 Section 4. E ui ment Mechanics Stipend. Each of the equipment division employees who it require to provide a complete set of mechanics tools will receive fifty dollars ($50.00) on or before July 15 of each of the contract years of this Agreement. Section S. Longevity Pay. Permanent employees who have completed the required number of years of continuous service with the City by December 1 shall receive longevity pay on a separate check on the last payday in November in accordance with this schedule: YEARS COMPLETED ON DECEMBER 1 AMOUNT 5 years $200.00 10 years 275.00 15 years 375.00 20 years 475.00 Employees who terminate will receive a prorata share of the longevity payment reflected in their final check. The proration will be based on the nearest whole month of the year. ARTICLE XXII AUTHORIZED REPRESENTATION, ENTIRE AGREEMENT AND WAIVER All negotiations or bargaining with respect to the terms and conditions of this Agreement shall be conducted by authorized representatives of the Union and the City. Agreements reached as a result of such negotiations shall become effective only when signed by the authorized representatives of the parties. This Agreement supersedes and cancels all previous agreements and practices between the Employer and the Union and constitutes the entire Agreement between the parties and concludes collective bargaining for its duration. All parties to this Agreement waive each and every right to negotiate to which they would otherwise be entitled under the laws of the State of Iowa. ARTICLE XXIII GENERAL CONDITIONS Section 1. This agreement shall be construed under the laws of Iowa. Section 2. The City agrees to meet and confer at reasonable times with the Union on mandatory items to the fullest extent required by law and to provide to the Union a copy of the City Personnel Rules and Regulations and any amendments as adopted by Council. Comments on rules and the need for revisions in rules and regulations may be discussed by the Labor -Management Committee but any new negotiations on mandatory items or other items will be conducted only by authorized teams in compliance with this complete Agree- ment. 29 Sys Section 3. The City and the Union agree they will not act to discrimi- nate because of race, creed; color, sex, age, nationality, or political affiliation unless the reason ,for the discrimination is ,lob -related or otherwise allowed by law. ARTICLE XXIV DURATION OF AGREEMENT This agreement shall be in effect between July 1, 1985, and June 30, 1987. Furthermore, this contract shall continue from year to year subsequent to June 30, 1987, unless written notice to change or modify it is served by exp'irationr d teof othe this other agreementror anyAugust extens onotherthe eofYear preceding the ARTICLE XXV SAVINGS Should any Article, Section, or any portion thereof of this Agreement be held unlawful and unenforceable by operation of law or only tby anytribunal of the decision shall apply specific competent jurisdiction, such Article, Section or portion thereof declared null and void in the decision and the remainder of this Agreement shall remain in full farce and effect. Neither party shall be required as a result of their Agreement with each other to conduct themselves in a manner which would cause them to neglect tivities their he law. Iduties replacement provisionsaredeemed ngage in cnecessary �byvthe aUnion tion ot or If Management they shall be negotiated immediately. 30 g� APPENDIX "A" CITY OF IOWA CITY CLASSIFICATION PLAN JUNE 29, 1985 O1 - Maintenance Worker I (Transit, Recreation & Gov't Bldg., Parking Systems, Public Housing) - Cashier (Parking, Treasury) - Clerk/Typist (Switchboard) 02 - Maintenance Worker (Streets) - Water Meter Reader - Clerk/Typist (Leased Housing, HIS) - Account Clerk (Accounting) - Library Clerk 03 - Maintenance Worker I (Water) - Parking Enforcement Attd. - Clerk/Typist (Treasury) - Sr. Clerk/Typist (Sr. Center, Purchasing, Minutetaker) - Duplicating Machine Operator - Maintenance Worker II (Cemetery, Landfill) 04 - Maintenance Worker I (Refuse) - Maintenance Worker II (Streets, Recreation, Parks, Pollution Control, Parking Systems, Traffic Engineering, Parking Systems Towing) - Clerk/Typist (Police Records) - Police Desk Clerk - Sr. Clerk/Typist (Pollution Control, Streets, Recreation) - Account Clerk (Treasury, Transit) - Mass Transportation Operator Sr. Library Clerk 05 - Maintenance Worker II (Senior Center, Traffic Eng. Signs, Transit, Water Service, Water Meter Repair, Forestry) - Maintenance Worker III (Parts Clerk, Equipment) - Sr. Clerk/Typist (Treasury, Police Records) Sr. Account Clerk (Accounting) O6 - Library Assistant I - Asst. TPO Pollution Control - Sr. Account Clerk (Treasury Utilities) - Police Dispatcher - Animal Control Officer - Housing Management Aide - Administrative Account Clerk (Accounting) - Civil Rights Assistant - Customer Service Rep. 31 8196 07 - Production Coordinator (Broadband) - Maintenance Worker II (Refuse) - Maintenance Worker III (Parking Systems Meters, Water Office, Cemetery, CBD, Parking Night Crew, Transit) - Asst. TPO (Water) - Sr. Eng. Tech (Traffic Eng.) - Library Assistant II - Mechanic I - Engineering Tech. - Administrative Secretary (Recreation) - Body Repair Mechanic OB - Maintenance Worker III '(Traffic Eng., Landfill, Parks) - Sr. Engineering Tech. (Office, Engineering) - Library Assistant III - Buyer - Technical Asst. (PPD) - Mechanic II 0g - Maintenance Worker III (Poll. Control Collection, Streets, Parking Systems Elec., Library) - Sr. Maintenance Worker (Parks Mowing) - Electrician - TPO (Water) - Graphics Technician - Construction Inspector I - Mechanic III 10 - Maintenance Worker III (Water) - Sr. Maintenance Worker (Streets) - TPO (Pollution Control) - Housing Specialist - Housing Inspector - Librarian I - Construction Inspector II 11 - Maintenance Worker III (Poll. Control Plant) - Sr. Maintenance Worker (Parks construction, Recreation) - Electronics Technician - Building Inspector - Chemist - Accountant 12 - Rehab. officer Coordinator - Energy i 13 - Sr. TPO (Water) - Sr. Construction Inspector - Rec. Program Supervisor - Librarian II - Sr. Engineering Tech (Survey) 32 095 I, I - I i THE AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES, LOCAL #183 CITY OF IOWA CITY, IOWA BY: L BY: v r/G4✓cbL RE/JSIDEN /� � � AYOR BY: Azx) ja4w ATTEST: CITY CLERK ,(41 // / //�. / LIBRARY BOARD OF IOWA CITY, IOWA �. MEMBERS 34 9Y6 EXHIBIT B IOWA 500 IOWA 500 HEALTH CARE COVERAGE IOWA 500 coverage combines basic Blue Cross hospital, Blue Shield Physician and Major Medical coverages into a single program using deductibles and copayments. And after the deductible and copayment have been satisfied, the dollar coverage and number of hospital days are unlimited except for Nervous and Mental admissions. In short, the Subscriber shares in the costs of the medically necessary hospital, medical and surgical services provided. However, the Subscriber's share never exceeds $500 per contract per year for covered services, regardless of the number of family members. IOWA 500 plan benefits encourage medical self -maintenance practices by paying for 90% of the covered Usual, Customary and Reasonable charges for: • One routine annual physical examination in a doctor's office or clinic ' Home and office calls needed to diagnose or treat a medical condition ' Iamunizations required by a Subscriber or any person in a Subscriber's family THE IOWA 500 Plan Covers These Extensive Services: HOSPITAL CARE 90/10 Inpatient . Semi -private room and board . Necessary services and supplies . Opnrating roans, intensive care, coronary and burn care units . Delivery room for normal delivery, Caesarean section, miscarriage or admission for false labor . Necessary laboratory and x-ray services Outpatient . Surgery . Diagnositc x-ray and laboratory services . Accident care HOME HEALTH CARE 90/10 . Services provided by a Registered Nurse . Services prescribed by a physician P. 1 PHYSICIAN SERVICES 90/10 . Home and office vists . One routine annual physical exam . Pre -natal and post -natal care in physician's office . Immunizations . Hospital visits and nursing facility visits NERVOUS AND MENTAL 90/10 Outpatient - 90/10 to $10,000 Lifetime Maximum. SKILLED NURSING FACILITY 90/10 . Unlimited Room an Board . Services and supplies 07J P.2 THE IOWA 500 PLAN COVERS THESE OTHER SERVICES: These other services are subject to a $100 contract deductible per calendar year Prescriptions Nursing Services Anesthetics Private -duty nursing services Blood plasma Casts Ambulance Crutches Air Durable medical equipment Ground Other supplies when ordered by a physician DEDUCTIBLES AND COPAYMENT • Hospital - The Subscriber 1s responsible for the first two days of semi- private room and board. (One -day deductible option also is available). Per Hospital Admission. • Physician - The subscriber pays 105 of the physician's Usual, Customary and Reasonable charges including office calls. IOWA 500 coverage pays the remaining 905. • Other Supplies/Services - The subscriber pays the first $100 per contract per calendar year for medical supplies and services. These may include prescription drugs, services of a Registered Nurse, ambulance services. home health care and braces. When the subscriber's expenditures for hospital, physician, and/or other services reach $500 per year, IOWA 500 pays 1005 of all remaining charges. If the subscriber's expenditures for hospital, physician, and/or other services do not reach $500, the subscriber pays 10% of all remaining charges up to a total maximum expenditure of $500: (Outpatient treatment for nervous and mental conditions is paid 90/10 cc -payment until the $10,000 Lifetime Maximum is met. Co -payment for outpatient Nervous and Mental does not apply to the out-of-pocket maximam. r-ARRYOVER OF DEDUCTIBLE Expenses or covere services incurred during the months of October. November and December and which are used to satisfy that year's deductible can be used toward satisfying the next calendar year's deductible. �7I""� Oarr Se SerNeeS. 1 or 2 dayI 9o'AJ1o% I $100 d@&C" d0&CW@ 9o%no% Una ssoo per aorroaa mod nrn P.3 Summary of Benefits DELTA DENTAL COVERAGE Delo Daniel Plan of Iowa coverage not only provides a variety of benefits but also encourages timely and effective dental maintenance. More than 80% of the dentists in Iowa participate in the Delta Dental program. Doha Dental payment is based on Usual, Customary and Reasonable allowances, subject to deductible end copayment provi- sions of the program. Your Doha Dental program includes a'medical necessity' provision which ensures coverage for dental services provided within generally accepted dental practices. Uke Blue Cross and Blue Shield o1 Iowa, the Doha Dental Pian receives claims directly from participating dentists. And we pay them directly for you. That eliminates claims -handling chores for you and your employees — and saves valuable time and money. To provide a program to meet your company's needs, Delta Dental Plan benefits are available with deductibles, copayments and maxi- mum payment allowances for covered services. These benefits are combined to meet your needs: Preventive Maintenance benefit includes: • Routine checkups at six-month intervals including bitewing x-rays at 12 -month intervals. • Teeth cleaning once every six months. a Topical fluoride applications as prescribed but no more than once every six months. e Full -mouth x-rays once in any three-year interval unless special need is demonstrated. Routine Restorative benefit provides ongoing care including: • Regular cavity fillings. • Oral surgery (including pre- and post-operative care). is Emergency treatment for relief of pain. Major Restorative benefit covers: • High-cost fillings. • Cast restorations. • Root canal fillings. • Non-surgical treatment for gum diseases. il. Delta Dental Plan of lona WIIIAW2M g�J 0 M4111 Yea IM Deka Dental Plan of Iowa RATE QUOTATION PLAN 11 Program Benefits Deductible SinglaiTamlly (Annual) © Preventive Maintenance $ ® Routine Restorative S 25/75 © Major Restorative ° S ❑ Dental Prosthetics $ ❑ Periodontia S ❑ Orthodontia $ ❑ Dependents to age ❑ Full-time students ❑ Adults Copsyment 50 % 50 % % PA Program Maximums Single $ 544-- per year Family S 500 per member, per year Lifetime benefit maximum on Orthodontia $ Program Rates• Single $ per month Family S _ — per month These rates guaranteed for 1? months beginning on 7-1-85 Idnsl if purchased by 7-1-85 Natal -Rates quoted here are based upon census Information provided and acquiring and maintaining a min'mum enrollmeN of wtv of total eligible employees for the duration of the contract. Authorised Reprea n tive Date This Is a general des lotion of coverage. It is not a statement of contract. Actual coverage it subject to the terms and conditions specified in the contract itself and enrollment regulstions in fora when the contract becomes effective. Delta Dental Plan of Iowa g��S� LETTER OF UNDERSTANDING City of Iowa City and Local 183 of American Federation of State, County, and Municipal Employees, AFL-CIO It is understood between the parties that the purpose of this letter is to define what constitutes abuse of sick leave and to describe the mechanism which is used to advise employees that they may be abusing sick leave and may be subject to disciplinary action. Any disciplinary action is subject to the contractual grievance procedure. This letter will be appended to the FY86-87 agreement between the parties and shall remain in full force and effect during the contract period. The Human Relations Department will maintain records of the number of incidents of use of sick leave for each employee. An incident can have a ura ion of one or more consecutive days, and may involve use of sick leave for an employee or for a family member (as specified in the FY86-87 Agreement between the parties). An incident occurs for an absence resulting in use of sick leave, or upon the •, exhaustion of sick leave, use of unpaid leave in lieu of sick leave where a doctor's verification is absent. The following are specific exclusions as incidents: 1. Any incident which includes hospitalization or outpatient surgery. 2. Absence due to on-the-job injury. 3. Any medically verified medical or dental absence. 4. Absence resulting from the employee being sent home sick by the City or receiving permission to work a partial workday as part of their recuperative process. 5. Use of sick leave to supplement funeral leave. Chronic illnesses which adversely affect the employee's ability to perform regular duties will be dealt with on an individual basis and will be treated as an exception from determination of excessive use of sick leave, provided medical verification of the chronic nature of the illness is submitted. The employee may be asked to submit documentation to substantiate doctor/dentist appointments, hospitalization, surgery or chronic illnesses. Doctor's or a dentist's verification is intended only as a vehicle by which the City may scrutinize those cases where sick leave abuse may be suspected. $V/ The following schedule will be used in determining abuse of sick leave and the appropriate corrective action: Number of Incidents Required Action 5 Letter to employee explaining suspected abuse of sick leave from Human Relations Depart- ment. 6 Oral reprimand. 7 Written reprimand. 8 Written reprimand. 9 One day suspension. 10 Three day suspension. 11 Ten day suspension. Incidents over 11 in'a base period may result in more severe disciplinary action. The following cleansing features will apply to determination of sick leave abuse. 1. The base period is 365 days. Incidents older than 365 days are ex- cluded. 2. For each incident - free 60 day period prior to the current incident, one iincident will be excluded when considering discipline. 3. The date of the incident will always be the last day of the pay period in which the incident began. Pay period date is used due to computer data entry limitations. Actual dates of incidents can be obtained from Finance or departmental files. This side letter is effective during the FY86-87 contract. _ La.., Rll `ot AnneAnne Ca�� rector of Human Relations Oat Charles Boldt, AFSCME Local 183 Date Dan Daly, Pres dent, AFSCME Local 183 Date g �4r