HomeMy WebLinkAbout1985-05-14 Info PacketCity of Iowa City
MEMORANDUM
DATE: May 10, 1985
TO: City Council
FROM: City Manager
RE: Informal Agendas and Meeting Schedule
Ma 14 1985 Tuesday
6:30 - 9:00 P.M. Council Chambers
6:30
P.M.
- Special Council Meeting
(Separate agenda posted)
7:10
P.M.
- Gas and Electric Utility
Franchises
7:45
P.M.
- Sidewalk Cafes
8:05
P.M.
- Swimming Pool/Recreation
Facility Update
8:15
P.M.
- City Offices - Old Elks
Building
8:30
P.M.
- Review interview process
for City Attorney candidates
8:45
P.M.
- Council time, Council committee reports
May 20 1985 Monda
6:30 - 8:45 P.M. Council Chambers
6:30 P.M. - Review zoning matters
6:50 P.M. - Clear Creek Development Project
7:20 P.M. - Newspaper Vending Machines
7:40 P.M. - Liquor/Beer License Suspension Policy
7:55 P.M. - Budget Amendments
8:05 P.M. - Review pending list priorities
8:15 P.M. - Council agenda, Council time, Council committee reports
8:25 P.M. - Consider appointments to the Board of Library Trustees,
Committee on Community Needs, Riverfront Commission,
and Resources Conservation Commission
6:30 P.M. - Review zoning matters
6:50 P.M. - Gas and Electric Utility Franchises (Final discussion
for June 4 formal action)
7:15 P.M. - Council agenda, Council time, Council committee reports
7:25 P.M. - Consider appointments to the Airport Commission and
Mayor's Youth Employment Board
7:30 P.M. - Evaluation of City Clerk and City Manager (Executive Session)
Tues
May 21 1985
7:30 P.M. -
Regular Council
Meeting - Council Chambers
Wednes
May 22 1985
5:30 - 9:30 P.M.
Meeting of the
Southeast Iowa Municipal League
-
Holiday Inn,
Iowa City
Tuesday
May 28 1985
NO INFORMAL
COUNCIL MEETING -
SUMMER SCHEDULE
June 3 1985
_Monday
6:30 - 8:30 P.M.
Council Chambers
6:30 P.M. - Review zoning matters
6:50 P.M. - Gas and Electric Utility Franchises (Final discussion
for June 4 formal action)
7:15 P.M. - Council agenda, Council time, Council committee reports
7:25 P.M. - Consider appointments to the Airport Commission and
Mayor's Youth Employment Board
7:30 P.M. - Evaluation of City Clerk and City Manager (Executive Session)
City Council
May 10, 1985
Page 2
June 4, 1985 Tuesday
7:30 P.M. - Regular Council Meeting - Council Chambers
PENDING LIST
Priority B: Conduct Interviews for New City Attorney
Leasing of Airport Land for Commercial Use
Congregate Housing Development Alternatives (June 1985)
Mortgage Revenue Bonds (August 1985)
City Plaza Fountain Barrier
Comprehensive Economic Development Program
City Administrative Code
Sewer Tap -on Fees and Requirements
Kirkwood/Dodge Signalization and Traffic Patterns (August 1985)
City Government Fees Structure
Council Pre -Budget Discussion (September 1985)
Coralville Milldam Project
Appointment to Design Review Committee - June 18, 1985
9o.z
May 10, 1985
Dear Mr. Mayor and Council Members,
I am writing to inform you of the Resources Conservation Commission's
(RCC) readiness to discuss the elements of the new Iowa City Franchise and
Regulatory Ordinances at your informal meeting on May 14, 1985.
At the RCC meeting on May 6th we reviewed the City Manager's
recommendations of April 12, 1985, discussed the Broadband Telecommunication's
Ordinance, endorsed rovedour ownrecommendatisforconceptsthe tobe included
ations of
April 17, 1985 and approved
in the Franchise and Regulatory Ordinances.
Please find below an outline that should provide order to our discussion
on May 14, 1985.
I. Introductions
II. City Manager's Recommendations
III. Historic Preservation Commission's Recommendations
IV. Resources Conservation Commission's Recommendations
A. Utility Regulatory Ordinance
B. Ten year franchise with 5 year reopener clause
C. One percent franchise fee to be charged to Iowa—Illinois Gas
and Electric Company (IIG&E)
1. Set up budget account for these monies
D. Co—generation clause
E. Utility Review Commission
1. Utility Specialist
2. Loan approval capabilities
3. Conduct bi—annual review to evaluate IIG&E operations
F. Buy out provisions available to Iowa City
G. Establish Public Hearing dates
V. Closing Discussion
Sincerely,
Phil Nychay,
Chairperson,
Resources Conservation Commission
qo3
i
City of Iowa City
MEMORANDUM
Date: May 8, 1985
To: City Council
From: City Manager
Re: Old Elks Building
Attached is a copy of a letter from Southgate Development which provides
information regarding the structural integrity of the above -referenced
building. This information was furnished in response to a question raised by
several Councilmembers recently.
This matter has been scheduled for discussion at your informal meeting on May
14, 1985. A representative from Southgate Development will be present at
that time to answer any questions regarding this matter.
bj3/12
90 �/
VVehner Arcntects 201 DerBtaiumg IIECEIVFDMAY6
PaI�ChUI�
Interior Designers coxa Gry. coxa
52240
P. 1319133&9715
May 6, 1985
Neil Berlin, City Manager
City of Iowa City
410 E. Washington
Iowa City, IA 52240
Dear Mr. Berlin:
Pd c.W~."
1985a„F mrelr�l.A
Sre A FonrmGt"
I am writing this letter on behalf of Southgate Development Company as
their architect in charge of the design and development of renovation plans
for the Elks Building.
The Elks Building is a very fine example of a turn -of -the -century masonry
structure and is considered by our firm as well as Southgate Development to
be a building strong in integrity and value. It has existed for some 80
years serving a wide range of occupants, and there is no reason to believe
that with the remodeling and additions we have planned for the building
that it will not be a functional building for another 80 years.
In the development of the renovation plans, a complete architectural,
mechanical and electrical survey of the building was done. As you probably
are aware, the building has been remodeled quite extensively over the years
leading to a conglomeration of walls, materials and systems, none of which
can be effeciently reused for any new occupant.
The developer's plans for renovation of the Elks Building call for totally
new architectural, plumbing, HVAC and electrical systems. Specifically on
the exterior of the building to include new windows, roofing, masonry
restoration and a multi -colored paint scheme on all wood trim. On the
interior of the building, the plans call for all new office and secretarial
areas with totally new finishes designed through consultation with the new
occupants. The building will also be reinsulated through guidelines set up
by our energy consultant. All additions and modifications to the building
will be designed to meet all state and local codes and standards set for
efficient office design and usage.
The new north entrance to the building will give the building access to the
basement and first floor levels that were never available at that location
before. The new exterior porch and main stair have been designed to
restore to the building the original porch appearance and function.
9e)
Mr. Berlin
May 6, 1985
Page 2
The renovation plans also call for a new elevator system in conjunction
with an on -grade access from the north basement level to give all floors
access by the handicapped. The new elevator will be complemented by new
interior fire stairs giving access to all floors.
i
I our firm has had extensive experience throughout the City and State in the
i I remodeling, renovation and restoration of both historic and existing
I structures, and the expertise we have used in the renovation of the Elks
1 Building has made the building as economical and flexible to occupy as a
new facility.
If you have any questions concerning the renovation of the Elks Building,
please feel free to call our office.
Sincerely,
WMER, PATfSC1WU & PFIFFNER, PC
ARCHITECTS
i�
*eveA.hrbech, AIA
SAR/drs
CCs Southgate Development
Rosemary vitosh, Finance Director
90f/
City of Iowa City
MEMORANDUM
Date: May 8, 1985
To: City Council
From: Dale Helling, Assistant City Manager
Re: Sidewalk Cafes
Attached is a copy of Resolution No. 84-181 adopted by Council on July 3,
1984. This resolution includes attached regulations for operation of
sidewalk cafes on the public right-of-way. These regulations were formulated
based on discussions by Council regarding the operation of all outdoor
service areas, including those commonly known as beer gardens.
Separate sets of regulations were adopted for sidewalk cafes on the public
right-of-way and for other outdoor service areas licensed to sell alcoholic
beverages and allowed on private property only. A copy of Resolution No.
84-223 which adopts regulations for the latter is also attached for your
information, along with relevant minutes of prior Council discussion of this
issue.
Staff will be present to answer questions or provide further clarification
during your informal discussion of this matter on May 14.
bdw2/3
Attachment
P -5s
RESOLUTION NO. 84-181
RESOLUTION ADOPTING REGULATIONS FOR THE OPERATION OF SIDEWALK CAFES
ON THE PUBLIC RIGHT -OF -NAY IN THE CITY OF IOWA CITY.
WHEREAS, it is desirable that certain businesses in Iowa City be allowed to
expand food services activities into outdoor service areas, and
WHEREAS, the City Council wishes to establish criteria to serve as a basis
for its approval of the operation of said outdoor service areas, known and
referred to as sidewalk cafes.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY that the
'REGULATIONS FOR THE OPERATION OF SIDEWALK CAFES ON THE PUBLIC RIGHT-OF-WAY
IN THE CITY OF IOWA CITY," attached to and made a part of this resolution,
i are hereby adopted by the City of Iowa City as minimum criteria for the
granting of permission to operate sidewalk cafes on the public right-of-way.
These regulations shall apply as indicated, the only exceptions being those
specifically set forth within the regulations.
It was moved byAmbrisco and seconded by Erdahl
the Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Ambrisco
X Baker
X Dickson
X Erdahl
X McDonald
X Strait
X Zuber
Passed and approved this 3rd day of July 1984.
v
I R
ATTEST: SaAA
CITY CLERK
Recowed 6 Approvedd .
By Tho Legal Del*
dmoo
go.s
CITY OF IOW, CITY
CHIC CENTER 410 E. WASHINGTON ST. IOWA CITY. IOWA 52240 (319)356-500D
REGULATIONS FOR OPERATION OF SIDEWALK CAFES ON THE PUBLIC RIGHT-
OF-WAY IN IOWA CITY
1. A sidewalk cafe is defined as a temporary, outdoor service area used for
the serving and consumption of food and beverages which are dispensed from
inside a restaurant to people seated at tables and chairs in the outdoor
area.
2. Permission to operate a sidewalk cafe on the public right-of-way shall not
be given to any business or establishment licensed for the sale, distrix
tion, or consumption on the premises of any alcoholic beverage under
Chapter 123 of the Code of Iowa.
3. Sidewalk cafes will be permitted in the public right-of-way or on other
publicly -owned property only in the CB -10 and CB -2 zones (the downtown and
the commercial areas directly north and south of the downtown).
4. The sidewalk cafe area must be adjacent to or directly in front of the
building housing the restaurant and utilization.of that area is subject to
the building owner's approval.
5. A sidewalk cafe area may not extend onto the sidewalk in a manner that will
not allow a minimum of eight feet of unobstructed sidewalk remaining for
pedestrian use. The eight foot unobstructed portion of the sidewalk should
be continuous and contiguous with the adjoining sidewalks in such a manner
as to provide uninterrupted, smooth passageway for .all pedestrians. If the
existing sidewalk is less than eight feet in width, no encroachment will be
permitted. On the City Plaza, a sidewalk cafe may use the area defined as
Zone 1.
6. All tables and chairs in the sidewalk cafe area shall be set back, for
safety purposes, at least ten feet from alleys and shall not be located in
a triangular area at street corners in which two of the triangle's sides
measure 20 feet in length along the curb lines from the point of intersec-
tion of the streets.
7. The area for a sidewalk cafe shall be temporarily delineated by ropes or
some other suitable method which shall be clearly visible to pedestrians.
Tables, chairs, and other items are to be removed at the end of each day's
operation and the sidewalk cafe area restored to its normal condition as a
pedestrian way. No materials shall be stored on the public right-of-way.
B. Sidewalk cafes shall not be allowed to operate before April 1 or after
October 30 of any calendar year.
9. A sidewalk cafe may not utilize any public amenities such as benches,
seats, or tables.
ya.S
10. Amplified sound equipment shall not be permitted. Additional advertising
or Identification signage beyond that amenities permitted (such as chairsthe aintables, and
shall not be permitted. ant
Any
umbrella ) shall
not ordinance any
yshdvl advertising
on
ndtheir surfaces. Compliance
with the
11. Afeebeill be charged
dtfot
r the
use
C f the
public right-of-way. The fee rate
will
he
for
dewalk fe
oses
12. The use of ubic sidewasubject to the zoning code sThe eZoning iOrdinance regulates eshall
esonlythe use of
private property and not public property.
13. The sidewalk cafe, as part of a restaurant, must be licensed by the Johnson
County Board of Health.
ed to
ost sufficient insurance
14. the
asedterminedsidewalk
bycafe
theoperator
City andshall
shall enterrinto anfaggrreement tszornother
City harmless against any and all liability arising
actions arising from its operation.
15. An application for a sidewalk cafe shall contain, at a minimum,andplot the
illustration of the amenities to be used
plan, a picture.. or ,
seating capacity. In addition, the application shall provide the name and
address of the owner of each immediate abutting property. Applicationsof any use wiI
be handled by the City staff with the review and app
the
public right-of-way approved by the City Council as prescribed in the City
ownersfbyrlettereof theenaturewofzthetapplication the edande the date andptime
this item will appear on they the Council, aPpthe City staff the iwillobec responf
the application is approved
sable for the administration of the agreement and collection of fees.
16. The operation lcableany
Federal" State,aandelocal ed herelawsiandhregulationsconformity
with all apppi
17. A permit to operate a sidewalk cafe shall be lgcated myshaf r the calendar
year in which application is re licvation form for the use of streets and
itioat the
Civic Center an the standard app
public grounds or for the use of City Plaza. permission for
at its
18. the retains the right to
right of Wayhforwa sidewalk cafe at anytimeit deems
such withdrawal to be in the public interest. The City may, after notice
to the permit holder and a reasonable opportunity for hearing, revoke
authorization for the operation of a sidewalk cafe for any establiresult
shment
where exessie directlycfromvthe ooperation of thebsidewalk cafe. o The revCias ty,
shall be initiated by the City Attorney filing an administrative hearing
complaint with the City Council. Written notice of hearing, as well as a
copy of said complaint, shall be served upon the permitshall holder at least
tt
days prior to the date 10
set for hearing. The hearing of Iowa
Sections ncil and
shZaliS7b of the govern
of hordinancesr of athe sCity fished by
City, Iowa.
Received % Approved
By The Legal De ectmenl 05
RESOLUTION NO. 84-182
RESOLUTION ESTABLISHING FEES FOR THE USE OF PUBLIC RIGHT -OF -NAY
FOR THE OPERATION OF A SIDEWALK CAFE
WHEREAS, the City Council of Iowa City, Iowa did on july 3 1984 adopt
Resolution No. 84-181 which establishes regulations for operation
of a sidewalk ca a on a pu is right-of-way, and
WHEREAS, Section 11 of said regulations provides for the fees for the use
of the public right-of-way for a sidewalk cafe to be established by
Resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, that the following fee schedule is established for use of the
public right-of-way for the operation of a sidewalk cafe:
1. Annual fee - ;300 per season (April 1 -October 30).
It was moved by Dickson and seconded by Ambrisco
the Resolution be adopted, and upon ro11 call there were:
AYES: NAYS: ABSENT:
X
X
Passed and approved this
AMBRISCO
BAKER
DICKSON
EROAHL
MCDONALD
_7__ STRAIT
ZUBER
3rd day of 1
R
ATTEST: CI+T C , 2 � �.J
CIT CLERK
Received 3 Approved
OY 16 Lop i Df"_Amrd
qos
I
RESOLUTION NO. 84-223
RESOLUTION RESCINDING RESOLUTION 84-141 AND ADOPTING A NEW
RESOLUTION ESTABLISHING REGULATIONS FOR OPERATION OF OUTDOOR
SERVICE AREAS BY BUSINESSES LICENSED UNDER CHAPTER 123 OF THE CODE
OF IOWA.
WHEREAS, Resolution 84-141 was previously adopted by the City Council on
June 5, 1984 which adopted certain regulations for operation of outdoor
service areas and those regulations should be revised to exempt, with
certain exceptions, outdoor service areas established prior to May 1, 1984
and certain other changes, and
WHEREAS, Chapter 123 of the Code of Iowa provides for the licensing of
establishments to sell, dispense or serve for consumption on the premises
beer or alcoholic beverages, and
WHEREAS, this license may extend to outdoor service areas immediately
adjacent to such premises, and
WHEREAS, such license to operate an outdoor service area within the
` corporate limits of Iowa City requires approval by the City Council, and
WHEREAS, outdoor service areas established prior to May 1, 1984 shall be
exempted, with certain exceptions, from the regulations for operation of
ioutdoor service areas, and
WHEREAS, the City Council wishes to establish criteria to serve as a basis
for its approval of the operation of outdoor service areas, and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA
that:
1. Resolution 84-141 previously enacted on June 5, 1984 is hereby
rescinded by action of the Council.
2. The "Regulations for Operation of Outdoor Service Areas by Businesses
Licensed under Chapter 123 of the Code of Iowa," attached to and made
a part of this resolution, are hereby adopted by the City of Iowa City
as minimum criteria for the licensing and operation of an outdoor
service area as part of any establishment licensed under Chapter 123
of the Code of Iowa and in which any alcoholic beverage is dispensed,
sold or consumed. These regulations shall apply as indicated, the
only exceptions being those specifically set forth in the regula-
tions.
9os
Page 2
It was moved by Dickson and seconded by Ambrisco
the Resolution be adopted, an upon--ro'TT call there were:
j AYES: NAYS: ABSENT:
i
X Ambrisco
I X Baker
I Dickson
X Erdahl
X McDonald
X Strait
X Zuber
Passed and approved this 31st day of July 1984.
YOR
ATTEST: J
CITY CLERK
9cs
REGULATIONS FOR OPERATION OF OUTDOOR SERVICE AREAS
BY BUSINESSES LICENSED UNDER CHAPTER 123 OF THE CODE OF IOWA
These regulations shall apply to those outdoor service areas located on PRIVATE
PROPERTY adjacent to any business licensed under Chapter 123 of the Code of
Iowa and as defined in Chapter 123.3(31). These regulations shall NOT apply to
outdoor service areas located on or directly adjacent to the CiTy—Plaza as
defined in Chapter 9.1-2 of the Code of Iowa City. An outdoor service area
shalt include any such area where beer or liquor is sold and served, carried,
or consumed by the public. It shall be considered as part of the licensed
premises, and the same Federal, State, and local laws which apply to the
licensed premises shall also apply to the outdoor service area. Any establish-
ment operating an outdoor service area as defined above shall be subject to the
following:
1. Outdoor service areas must be located on private property and may not
encroach on any public right-of-way. Such area must be immediately
adjacent to the licensed establishment of which it is a part.
2. Outdoor service areas shall not be located in the front yard of any
licensed premises.
3. Outdoor service areas shall be screened on all sides from public view.
Screening shall consist of a fence or other suitable barrier of not less
than five feet in height nor more than eight feet in height. It shall be
of solid construction which will effectively prevent normal access and/or
egress from the premises except by way of an emergency fire exit only. Such
fire exit shall be required of all outdoor service areas.
4. Seating or other accommodations in an outdoor service area shall not exceed
one (1) person per fifteen (15) square feet of floor area accessible to the
public.
5. Outdoor service areas shall not be accessible except from the licensed
premises which it adjoins. The required fire exit shall be an emergency
exit only.
6. Outdoor service areas shall be permitted only in those zones which permit
other than residential uses and shall not be permitted to exist within 100
feet of any lot zoned for residential use.
7. Outdoor service areas shall comply with appropriate building, housing, and
fire codes and with all other applicable State and City laws.
8. The City shall inspect outdoor service areas at least annually at the same
time inspection of the adjacent licensed establishment occurs. The City
may, at its discretion, inspect an outdoor service area at any other time.
9. Applications for the approval of outdoor service areas shall include all
required information and be submitted with applications for beer and liquor
licenses. Such application shall be submitted to the City Clerk at least
15 days prior to the date it is to be considered by the City Council.
Outdoor service areas shall be subject to the same annual renewal require-
ments as are all beer and liquor licenses. Approval by the City Council of
an outdoor service area shall be by letter to the Iowa Beer and Liquor
910.5 -
am
Control Department and such approval shall be separate and distinct from
approval of the beer or liquor license. Said approval shall be subject to
the applicant also meeting all requirements of the Iowa Beer and Liquor
Control Department with regard to diagram, dram shop coverage, and all
other State requirements.
10. Amplified sound equipment in an outdoor service area shall not be permit-
ted. Compliance with the City noise ordinance shall be required. Addi-
tional advertising or identification signage beyond that permitted for the
main licensed establishment shall not be permitted.
11. The City may, after notice to the license or permit holder and a reasonable
opportunity for hearing, revoke authorization for the operation of an
outdoor service area for any establishment where excessive noise or other
problems, as determ+ned by the City, result directly from the operation of
the outdoor service area. The revocation procedure shall be initiated by
the City Attorney filing an administrative hring complaint with the City
ea
Council. Written notice of hearing, as well as a copy of said complaint,
shall be served upon the license or permit holder, at least 10 days prior
to the date set for hearing. The hearing shall be before the City Council
and shall be governed by the procedures as established by Sections 2-186
and 2-187 of the Code of Ordinances of the City of Iowa City, Iowa. In the
event of revocation, the City shall notify the Iowa Beer and Liquor Control
Department. The license or permit holder may appeal the revocation to the,
Iowa Beer and Liquor Control Department Hearing Board, pursuant to Section
123.32, Code of Iowa. Revocation of authorization by the City for opera-
tion of an outdoor service area shall not affect the licensing of the
principal establishment, unless separate action to suspend or revoke that
license/permit is also initiated.
12. Upon submitting an application for an outdoor service area, applicant shall
provide the name and address of the owner of each abutting property as well
as every other property which is within one hundred (100) feet of appli-
cant's premises. The City will then notify these property owners by letter
of the nature of the application and the date and time when it will appear
on the agenda for approval by the City Council, so that these property
owners will have an opportunity to comment on the application if they
wish.
13. Approval or disapproval of an application for an outdoor service area shall
be at the discretion of the City Council. Such discretion shall be
exercised with due regard to public health, safety and welfare considera-
tions.
14. Outdoor service areas established prior to May 1, 1984 shall be exempt from
these regulations except that regulations 8, 10, 11 and 15 shall be
applicable to these outdoor service areas. In the event that there is a
change of ownership, the outdoor service area use shall be permitted to
continue provided that the usage is continuous.
15. These regulations are established by resolution of the City Council and may
be amended from time to time by further resolution of the City Council.
MINUTES
INFORMAL COUNCIL DISCUSSION
MAY 15, 1984
Informal Council Discussion: May 15, 1984, 6:3D p.m. in the Conference
Room at the C v c Center. Mayor John McDonald presiding.
Councilmembers Present: Ambrisco, Strait, Dickson, Zuber, McDonald,
Baker. sent: Er -57.
Staff Present: Berlin, Helling, Karr, Jansen, Shaffer, Hauer.
Tape-recorded: Reel 84-C41, Side 2, 476 -End, Reel 84-C44, Side 1, all,
( City Council toured the Scott Boulevard area from 6:30 to 7:30 p.m.
CABLE DEREGULATION HR41D3: Reel 84-C44, Side 1
Drew Shaffer summarized his memo on HR4103 and the status of the cable
plant. McDonald directed staff to contact State officials about the cable
deregulation and to refer cable sale issues to the Broadband Telecommuni-
cations Commission. Mayor McDonald requested recommendations from the
Commission by June 5th.
/OUTDOOR SERVICE AREAS: Reel 84-C44, Side 1
The Council tentatively agreed on beer garden regulations (regulations for
operation of outdoor service areas by establishments licensed under
Chapter 123 of the Code of Iowa) and referred specific legal questions to
the City Attorney regarding discretion of the City Council on approval or
disapproval of an application for an outdoor service area. The regula-
tions don't apply to businesses on or adjacent to the downtown plaza area.
The Council tabled an ordinance to allow temporary sidewalk cafes and
requested a legal opinion from the City Attorney whether the City can
regulate hours of sidewalk cafes.
The Council decided against allowing temporary or permanent building
extensions on the downtown plaza area.
SUMMER MEETING SCHEDULE: Reel 84-C44, Side 2
Council agreed to staff recommendations for summer schedule with possible
modifications if special demands occur.
I
COUNCIL TIME: Reel 84-C44, Side 2
1. In response to a question from McDonald, Berlin said that staff will
check on dying trees between Washington and Iowa on Dubuque Street.
2. Berlin said that a news release will be distributed reminding citizens
of rollerskating and skateboard prohibitions in the downtown area.
3. Ambrisco expressed pleasure with the May 12th tour of the parks.
?L
Informal Council Discussion
May 29, 1984
Informal Council Discussion: May 29, 1984, 6:35 p.m. in the Conference
Room a e rivic center. Mayor John McDonald presiding.
Council Members Present: McDonald, Dickson, Baker, Strait, Ambrisco,
r a sen : u er.
Staff Present: Berlin, Melling, Jansen, Karr, Hauer.
Tame-reworded: Reel 84-C46, Side 1, #145-End, Side 2, 1-End; Reel 84-C47,
i w#I=I71.
OLD LIBRARY REDEVELOPMENT: Reel 84-C46, Side 1
City Attorney Jansen stated that Atty. John Cruise representing GWG
Investments drafted an amendment to the development agreement. Jansen
reviewed the proposed amendment from GWG which included the following:
transfer delayed until September 10, 1985, for the parking lot (lots 1 and
2); that GWG be granted an additional 18 month period of time to meet the
minimum investment requirement of the agreement; and GWG will not con-
struct an addition to the existing library building for the purposes of
meeting the investment -requirements. However, GWG may, at its own option,
elect to construct part of a new building on the portion of Lot 3 along
College Street and the cost of such construction on Lot 3 will contribute
to GWG's investment requirement. Cruise explained that GWG doesn't want
to give up the right to get credit towards the 300 percent requirements.
Cruise reviewed two plans to build a 64'x190' building fronting College
Street or a larger building on the entire lot. In response to McDonald,
Jansen stated the Council has final design approval. The Council
discussed the 18 month extension on the parking lot, downtown parking
needs, the 300 percent expenditure on improvements requirement, the
proposed building plans, and the original bidding requirements. Council
directed City Attorney Jansen to write an opinion regarding decreasing the
300 percent requirement and a proposed amendment to the original agreement
that would include the reduction of the 300 percent requirement, exten-
sion of time period to fulfill the requirement, and the 18 month parking
lot extension. Council will schedule another discussion in three weeks.
SIDEWALK CAFES IN OUTDOOR SERVICE AREAS: Reel 84-C46, Side 2
McDonald noted that Bushnell's doesn't comply with the outdoor service
area criteria as previously agreed upon by the Council. Berlin stated
that Gabe's also raised concerns about not being able to comply with the
criteria due to the rear entrance use. Council discussed eliminating
screening requirements, grandfathering requirements for established
businesses, and rewriting the criteria. Council agreed to grandfather the
outdoor service area criteria for establishments already in operation. A
revised policy will be prepared for Council consideration on June 5th.
Regarding sidewalk cafes, Jansen explained that if a cafe has a liquor
and/or beer permit, and extends business out onto the public right-of-way,
the City cannot regulate hours of service on that public right-of-way. The
State would consider the public right-of-way as part of the same premise
67,95,
l
FA
utilise
tpubliche aright of -way area the
diagram
and
license application. Council
areed to d not
ider
sidewalk cafes wfrom establishments wthat alk chave aafes nliquor corsbeer license.requests for
VIDEOTAPE - SEWAGE TREATMENT PLANT PRIVATIZATION: Reel 84-C46, Side 2
viewing of the sewage treatment plant videotape was postponed for two
weeks.
COUNCIL TIME: Reel 84-C46, Side 2
1. Mayor McDonald reminded the Council that meetings may be longer due to
the summer Council schedule.
2. McDonald stated that the FAA has requested a meeting on June 6th to
discuss Overman,the Fredairport h , proposal. andRuss Schmeiseror 0willd,attendrtthe Jansen,meeWayne
gin
Kansas City.
3. Ambrisco suggested that Council members read the article 'Tips for
Newly Elected' from the current issue of Iowa Municipalities.
the
4. o erride thea City'sessed isdeciisionisfon liquoron thlicense State's ability
.e.
Wilke's.
S. In response to Baker, Berlin said staff will follow-up on a citizen's
lost bus pass.
te has been
t in
6. In resonse to Straitdeclaratory Judgment �filed Jansebys Atty. Zimmeraid no man representing eDooleyi's
(re sign).
7. Strait quested the quick -paced schedule for the low- to moder-
lso requested
Counciloconsider the questionect s daand dsuggestions Jim rmade byaCCN regarding
the Clark Joe
Holland, would fbe present e. oatlthe publiicehearing tnd that o answer rk s attorney,
the
ic
serva-
8. tioneintern will be apaid ldebyl certiin fied local lained atgovernment rgrane
In rsponse to t money.
The grant can be reapplied for in future years.
9. Berlin stated the City will monitor spending to avoid problems that
could occur due to property tax collection delinquencies. The City
will work to maintain the $700,000 carryover balance. McDonald asked
that Berlin inform Council if budget problems arise.
10. In response to Strait, McDonald said that plumbing problems at
Dooley's has been resolved.
11. Berlin stated that the federal government will not approve the bidding
of the pedestrian bridge as an alternative along with the Iowa Avenue
bridge bid. Council agreed to include the footbridge in the Iowa
Avenue bridge bid proposal.
gner
RESOLUTION NO.
RESOLUTION AMENDING THE REGULATIONS FOR THE OPERATION OF
SIDEWALK CAFES ON THE PUBLIC RIGHT-OF-WAY IN THE CITY OF IOWA
CITY.
WHEREAS, on July 3, 1984, pursuant to Resolution 84-181, the City Council
adopted "Regulations for Operation of Sidewalk Cafes on the public
right-of-way in Iowa City, and
WHEREAS, the City Council now wishes to amend said regulations 1) to allow
for the serving of alcoholic beverages and beer at sidewalk cafes and 2)
to require a lease agreement for the use of public right-of-way for a
sidewalk cafe.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY that the
"REGULATIONS FOR THE OPERATION OF SIDEWALK CAFES ON THE PUBLIC RIGHT-
OF-WAY IN THE CITY OF IOWA CITY" are hereby amended as follows:
1. Paragraph 2 of said Regulations is hereby repealed and substituted in
its place is the following new Paragraph 2:
2. Alcoholic beverages or beer may be served at the sidewalk cafe
only under the authority of a liquor control license or beer permit
issued by the Iowa Beer and Liquor Control Department pursuant to
Chapter 123, Code of Iowa.
2. Paragraph 15 of said Regulations is hereby repealed and substituted in
its place is the following new Paragraph 15:
15. An application for a sidewalk cafe permit shall contain, at a
minimum, a plot plan showing the dimensions of the sidewalk cafe area,
a picture or illustration of the amenities to be used, the seating
capacity, and a statement indicating whether or not alcoholic bever-
ages or beer are intended to be served. In addition the application
shall provide the name and address of the owner of each immediate
abutting property. Applications will be handled by the City staff
with the final review and approval of any use of the public right-
of-way to be given by the City Council as prescribed in the City Code
of Ordinances. The City will notify the immediate abutting property
owners by letter of the nature of the application and the date and
time the application will appear on the agenda for consideration by
the Council. Upon approval of an application, the City Council shall
issue a sidewalk cafe permit which shall become effective upon receipt
of the required fees and the execution by the applicant and the City
of a lease agreement for the subject public right-of-way. City staff
will be responsible for the collection of fees and for monitoring
compliance with said agreement and these regulations.
yaS
It was moved by and seconded by
the Resolution be adopted, an upon ro call there were:
AYES: NAYS: ABSENT:
Ambrisco
Baker
Dickson
Erdahl
McDonald
Strait
Zuber
Passed and approved this day of 1985.
MAYOR
ATTEST:
Y CLERK
g� atiad a A.pPmved
gy ;ha tc57al D,�arment
n
qoS
I 1 i
City of Iowa City
MEMORANDUM
Date: May 9, 1985
To: City Council
From: City Attorney Review and Selection Advisory Committee*
Re: Recommended Candidates for the Position of City Attorney
The City Attorney Review and Selection Advisory Committee recommends the
following candidates for City Council consideration for the position of City
Attorney. Candidates are listed in alphabetical order, rather than any order
of standing:
Craig Kelinson
Terrence L. Timmons
Patrick J. Winn
Resumes of the candidates are attached for your consideration.
bj4/11
*Jean Bartley
Michael Green
Nancy Hauserman
John Hayek
Marion Neely
Mary Neuhauser, Chairperson
John Seward
yon
CRAIG KELINSON
2317 Meadowbrook Dr.
Cedar Rapids, Ia. 52403
(319) 398-3500(office)
(319) 362-0707(home)
November 12, 1984
Personnel Office
City of Iowa City
Civic Center
410 E. Washington St.
Iowa City, Iowa 52240
Dear Sir or Madam:
I am writing to apply for the position of City Attorney for
the City of Iowa City. It is my understanding that the position is
being reviewed with an eye towards making the•City Attorney a full-
time employee. Please consider this application for either the
part-time or full-time position. My current resume is enclosed.
I am currently employed full-time as chief legal advisor to
Linn County. I have held this position for.five years. Prior to
becoming senior attorney in the office's civil division, I worked in
both the civil'and criminal areas, handling all aspects of criminal
prosecution.
Local government law has become increasingly specialized, and
I feel that I have significant experience in most of those areas --
home rule, zoning,platting, open meetings law, public records law,
civil service, public employee collective bargaining, ordinance
drafting and public bidding law. I also have considerable litigation
experience having both prosecuted and defended for the County in both
state and federal court. These suits have often been specific to
local goverment matters --road maintenance and repair, zoning and civil
rights. I have been particularily involved with advising and defending
a law enforcement agency concerning claims of false arrest, malicious
prosecution and use of excessiveforce.
I would appreciate this letter being forwarded to the Council
and City Manager for their consideration. If any further information
is needed, please contact me and I will send it promptly. Thank -you
for your attention to this application.
sincerely,
Cr g Ke inson
!K
RESUME
CRAIG KELINSON
2317 Meadowbrook Dr. SE
Cedar Rapids, Iowa 52403
employment: Assistant County Attorney, Linn County Attorney's Office,
Cedar Rapids, Iowa; 1977 to the present.
In charge of the Civil Division of the office, .
responsible for representation of the Board of Supervisors
and other elected officials and county boards and depart-
ments, experience in all aspects of municipal law, civil
service, labor contract negotiations, grievance and
discharge arbitrations, civil rights and other civil j
litigation, practice before state administrative' agencies,
state and federal trial and appellate courts.
Associate (part-time) with White, Wenzel s Piersall,
Attorneys at Law,•Cedar Rapids, Iowa; 1978-1979.
General legal practice.
education: Juris Doctor, with distinction, The University of Iowa,
College of Law, Iowa City, Iowa; 1976.
Bachelor of Science, Iowa State University, Ames, Iowa;
1973.
admitted to
practice: Iowa
United States Court of Appeals, Eighth Circuit
United States District Court, Northern and Southern
Districts of Iowa.
memberships: American Bar Association
Section on Urban, State and Local Government Law
National District Attorneys' Association
Civil Section
National Association of County Civil Attorneys
Board of Directors, 1984-
Linn•County Bar Association
Board of Directors, 1981-1.982 president, young lawyers
section, 1981-1982; vice-president, young lawyers
section, 1980-1981; member legal services committee,
1981 to the present.
Legal Services Corporation of Iowa, Advisory Couneil for
the Cedar Rapids regional office, 1981 to the present.
References will be furnished upon request.
236 Pickardy Lane
Council Bluffs, IA 51501
February 21, 1985
I
i
Ms. Anne Carroll ;
Director of Human Relations
Civic Center
Iowa City, IA 52240
Dear Ms. Carroll:
i
I am submitting this letter and my resume as an expression of interest
in the position of City Attorney with the City of Iowa City. I would ask
that you forward me any further forms or documents that I may have to submit
to formally apply for the position.
You will also find enclosed herewith a letter addressed to Mrs. Neuhauser
and the City Attorney Search Committee which she chairs. Please forward that
letter and my resume to Mrs. Neuhauser.
To conclude, I would request that you accord my application whatever
confidentiality you can.
Sin sly,
Cz /. �L'
Terrence L. Timmins
Enclosure
F�
236 Fickardy Ione
Council Bluffs, IA 51501
February 21, 1985
Mrs. Mary Neuhauser, Chairperson
City Attorney Search Committee
c/o Ms. Anne Carroll
Director of Human Relations
Civic Center
Iowa City, IA 52240
Dear Mrs. Neuhauser and Committee Members:
I as submitting this letter and accompanying resume as an expression of
interest in the position of City Attorney with the City of Iowa City. I
learned of the status of your committee's efforts in the city attorney search
process through the article that appeared in the January 29th issue of the
Daily Iowan, which was forwarded to me by a relative residing in Iowa City.
i
i In reading that article, I became aware of some of the issues that con-
cerned your city council in trying to decide whether or not to convert the
i position to full-time status. Although I wholeheartedly agree with the out-
come of that debate, I would be the first to admit to some small bias on the
issue, having been a full-time city attorney for over 10 of my 11 years in
the legal profession.
' You will also find enclosed a job description for assistant city attorney
which I developed for evaluation purposes here in Council Bluffs. It is '
actually more comprehensive than the older city attorney job description which
my staff forwarded to Mr. Berlin in October of last year. It should give you
some insight into how I approach the job and what I consider to be the most
important functions of both the city attorney and assistant city attorney
positions. I have also enclosed some writing samples for your review.
i
In conclusion, I would only ask that the committee afford me all the
confidentiality that it can. One advantage I perceive in the committee search
I process that you are using is that it could be utilized to shield applicants
f from "open records" and "open meetings" scrutiny. I also realize that that
situation will probably change once the committee forwards its recommendation
to the city council. I will be available for an interview when the committee
t is ready to give me one.
� Sin a ely, •��%�� '�'
i
( Terrence L. Timmins
Enc.
RESUME OF
TERRENCE L. TIMMINS
i
EDUCATIONAL HISTORY
University of Iowa College of Law, Iowa City, Iowa.
J.D. Degree, June 1973.
Graduated with distinction.
Admitted to the Iowa Bar, June 1973.
i
Briar Cliff College, Sioux City, Iowa.
B.A. Degree, June, 1970.
Graduated Magna Cum Lauds.
August 1979 to present.
Position: City Attorney, Council Bluffs, Iowa.
Responsibilities: Administration of City Legal Department consisting of
4 attorneys, a claims adjuster, and 2 secretaries.
Preparation and administration of annual departmental
budget in excess of $200,000. Provision of legal consul-
tation in city council, city manager, administrative
staff, city boards and commissions. Representation of
the city in civil litigation and before administrative
agencies. Supervision of departmental staff in the
performance of all departmental functions, including;•
civil and criminal litigation, tort claims administration,
and insurance administration. Preparation of legislative
proposals for consideration by city council and Iowa
legislature. Contract negotiation, drafting and review.
Document drafting (ordinances, resolutions, etc.)
Relevant Experience: Tort litigation. Civil rights litigation. Personnel
and civil service litigation including appeals to
Iowa Supreme Court; civil injunction litigation to
restrain ordinance violations. Special assessment
litigation. Preparation of bid and contract speci-
fications for solid waste collection contract;
i
Page 2
Relevant Experience: (continued) preparation of request for proposals
for solid waste disposal. Assistance in the plan-
ning and coordination of downtown redevelopment
projects negotiation and preparation of redevelop-
ment contract. Preparation of requests for proposals
and contracts for appraisal, abstracting, and abstract
examination services. Public works contract review.
January 1979 to August 1979
Position: Acting Director of Inspections and Housing Services, City of
Sioux City, Iowa.
Responsibilities: Administration and supervision of a department consisting
of the following five divisions:
1. Building Inspection.
2. Housing Inspection.
3. Housing Rehabilitation.
4. Relocation.
5. Housing Services (administration of subsidized and
public housing projects for Public Housing Agency).
Relevant Experience: Participation in departmental reorganization as part
of an overall reorganization of the city administration.
Participation in housing program planning and manage-
ment. Participation in the development of the State
Implementation Plan for Air Quality.,
i
j April-1974-to-3anuary 1979
Position: Assistant City Attorney, Sioux City, Iowa.
Responsibilities: Provision of legal consultation to city council, city
manager, administrative staff, city boards and commis-
sions. Representation of the city in civil litigation
and before administrative agencies. Civil and criminal
litigation; providing assistance to administrative staff
in the enforcement of a variety of ordinances. Document
drafting (ordinances, resolutions, contracts, etc.)
Relevant Experience: Tort litigation. Prosecution of city ordinance
' violations. Land condemnation, including appeals
to district court, Iowa Court of Appeals; and Iowa
Supreme Court. zoning enforcement litigation. Removal
of right-of-way encroachments. Counsel to Urban
Renewal Department; negotiation, drafting, and pre-
paration and/or review of appraisal, relocation, and
demolition contractor legal administration and an-
forcement of redevelopment contracts.
June 1973 to April 1974
Position: Associate Attorney with R. S. McKay, Logan, Iowa
General practice of law.
qO to
i
Page 3
PERSONAL DATA �
Terrence L. Timmins
236 Pickardy Lane
Council Bluffs, Iowa
51501
I
712-323-0188 (home)
712-328-4620 (office)
Age: 36 Date of Birth: 8/20/48
Wife: Mary Patricia Timmins
Children: Shannon 14
Lara 11
Nicole 7
Therese 5 j
Health: Good
I
PROFESSIONAL ORGANIZATIONS
Iove Municipal Attorneys Association
Southwest Iowa Vice -President 1983-84
Executive Vice -President 1984-85
National Institute of Municipal Law Officers
Iowa State Bar Association
904
REFERENCES
Mr. Kenneth H. Haynie
Ahlers, Cooney, Dorweiler, Haynie, Smith 6 Allbee
300 Liberty Bldg.
Dee Moines, Iowa 50309-2484
Telephone: 515-243-7611
Mr. Robert E. Josten
Bolin, Harris, Helmick, Heartney 6 Tesdell
2000 Financial Center
Des Moines, Iowa 50309-3989
Telephone: 515-243-7100
Mr. William F. Sueppel
Meardon, Sueppel, Downer 6 Hayes
122 S. Linn Street
Des Moines, Iowa 52240-5774
Telephone: 319-338-9222
i Mr. Charles L. Smith
Telpner, Smith c Sawatzke
200 First National Bank Bldg.
Council Bluffs, Iowa 51501
Telephone: 712-328-3089
Council Bluffs City Council Member, former Mayor, and local attorney.
i
Mr. James Abshier
City Attorney, City Hall
405 E. Sixth Street, Box 447
Sioux City, Iowa 51102
Telephone•. 712-279-6318
! The Honorable J. C. Irvin
District Court Judge, Fourth Judicial District
Pottawattamie County Courthouse
Council Bluffs, Iowa 51501
Telephone: 712-328-5795
Mr. Michael G. Miller
City Managcr, City Hall
209 Pearl Street
Council Bluffs, Iowa 51501
Telephone: 712-328-4601
Mr. Rand Fischer
Administrative Assistant to Governor Branstad
Governor's Office
State Capitol
Des Moines, Iowa 50319
Telephone: 515-281-5211
i Mr. Robert Harpster
Executive Director
League of Iowa Municipalities
900 East Des Moines St.
Dee Moines, Iowa 50316
Telephone: 515-265-9961
9w
ASSISPANr CITY ATICM=
i IT' • Yi IS Y; 'IXl' 4 YX
Under the general direction of the City Attorney, perfomm professional and
administrative legal wok for the City; and functions as a legal advisor to
the City Council, Maycr, and 6epartment heads with rega-'d to legal authority
of the City. Work is perf-, I in accordance with general policies of the
City Attorney and the accepted standards and Practices of the legal profes-
sion.
ALAS OF ACCGUNMh31IS19': AT THE FM= Cf' AND AS DIRECTED BY THE CITY
XV14CIM, AN ASSMMW CITY ATIC*M POTUFff
AS FOLLOW:
1. Provides advice and recamenlations and renders cal and written c;inims
to the City Menages, Cit., Camcil, Mayor and departrrrent heads.
A. Attends Council meetings and staff meetings for the purpose of learning
policies urderlyiw official action and gives advice on legal implications
involved, inclpdinr advice as to alternative legal and adrdnistrative
approaches to the solution cf major Cit' iaCblWs;
B. Keeps infoared of proposed State and Federal Legislation affecting
the City Government;
C. Keeps the City Attorney and appropriate management staff Venters infoared
on iMcrtant legal develgma>tts which may affect the achninistratim cf
City Goveasant;
D. Maintains current knowledge of innovative ideas and develgarents
and recmuends changes in current Cperatims and practices when appli-
cable!
E. Attends meetings of boards and carmissims and acts as staff liaison;
F. Prepares factual, clear, concise written reports with specific
recam endatiam;
G. Serves as an active member cf aanaae ent staff teams created to deal
with specific Problems and issues when a legal perspective is deered
desireable.
2. Performs docrarent drafting wcrk for the City Council and administration:
A. Draws legal documents , including contracts, leases, deeds, eesarents,
resolutions and ordinances;
E. Assists in the drafting and review of proposals and legal dalments
develcped and submitted by administrative staff members;
C. Determines the legality of documents affecting Cr involving the City and
advises the City Cormdl and/or City staff cmcerning same.
%M
ASSISi'ANP CITY ATIVIM PAGE nM
3. Represents the City in all phases of civil litigation involving the City:
i A.
Prepares pleadings and conducts and respads to discovery;
B.
Interviews City staff members whose action are involved or whose
knowledge is relevant;
C.
Researches City's legal position;
D.
Advises City staff and City Council on appropriate legal strategies;
E.
Negotiates favorable settlements with opposing parties and their
counsel;
F.
Advises City staff and City Council of financial and policy came-
quences of settlement or adverse judgment, and the likelihood thereof,
G.
Secures testimony of witnesses and experts, and tries case to court
jor
to jury;
A.
Infos City staff anL City Council of the outcome of all trials,
including reomuendations for appeal or for settlement where appropriate;
I.
Takes action to enforce judgments favorable to City;
J.
Maintains adequate and orderly files on all matters under litigation;
K.
C^^bsTM^ds with ane keeps City's insurer infonmed of matters under
litigation where appropriate.
4. Represents the City in criminal prase=dcn of ordinenre violations:
A.
Prosecutes, where appropriate, criminal campleints, citations, or
informatians filed with the Pottawattami.e Canty District Cart
involving allegations of City ordinance violations, regardless whether
made or filed by Council Bluffs Police officers, City staff responsible
for ordinance enforcement, or private citizens;
B.
Interviews witnesses, carplaining party and/= police officers or
other city enforcement personal involved;
C.
Assists City staff, other than police, prior to the filing of informs -
tions to determine if violation of City ordinance has c=arted, to
determine if probable cause exists to prosecute a particular person,
and to determine if there is adequate proof for successful prosecution;
' D.
Advises private camlainants as to all applicable City ordinances;
E.
Reviews police repeats and consults with private caoplainants prior
to the filing of any information by them with regard to the couse-
9,O 6
ASSIS= CITY ATMEM PAGE TIMM
i uenees of malicious prosecution and failure to prosecute;
i
F. Secures witnesses for trial by subpoenas, if necessary and tries
criminal cases to coot or to jury;
G. Advises taut as to appropriate penalty or sentence by the City;
H. Keeps City Attorney and appropriate City staff info=ed concerning
all criminal cases where the facts cr circumstances ray result in
adverse civil ccnsecue;ces for the City.
5. Represents the City before boards, cam;issicns, or administrative agencies of
the State and Federal Gove=uents:
A. Represents the City Council, City aftinistsatim, and/CC individual
City deparl:nts before boards or caanissions of the City;
B. Participates in hearings and appeals before such boards, caimissims or
agencies;
C. Advises the City Council and City staff contesting potential Catcomes
and the financial and policy inpllcatims involved in matters before
such agencies, and concerning appropriate strategy, including court
appeals, to be follwed on matters before such boards, camdasims, and
agencies.
6. Courteously camimicates with the public in respoding to inquiries:
A. Provides information to the public with regard to City ordinances and
the luras of Iowa relating to cities;
B. Inforns public with regard to the City's policy or position with
regard to such ordinances cur such laws;
i
C. Giros advice to public where appropriate and if net contrary to City's
interests; i
D. Refers public to appropriate City departments or staff for further
explanatim of City policies or procedures;
E. Advises appropriate City administrative staff of camlaints by the
public concerning City operations, policies, or personnel.
7. Miscellaneous:
A. Maintains adequate and orderly files on all matters 1efere such boards,
commissions or agencies;
B. Assists in the supervision of nm -professional staff of the Legal
Depart mt.
qa4
ASSIS= CITY AT10RM PAGE FDDR
C. Acts as City Attorney in the absence of the City Attorney, if so
designated;
D. Courteously came nicates with the public and functimns in a public
relations capacity on the City's behalf;
E. Pursues continuing professional legal education in appropriate fields.
REDDIItFD IRTwiEDGE, SICZ S AM AEILITIFS: Good knowledge of judicial procedures
and rules ci evidence; goad knowledge of City ordinances, State, Federal, and
general =ucipal laws including accepted legal or court interpretations; good
knowledge of the organization, functions and legal limitatians on the authority
of the various City depart+nents; Good knowledge of the principles of civil law,
Particularly as they relate to the omnarship, ac uisition and conveyance of real
Property, the conduct of elections and the regulation Cf public utilities; Good
kncwledge of the principles of criminal law and of the problems of criminal
enforcement, Procedure and evidence; Good knowledge cf what can be accmplished
by legal approaches, what must be done by administrative approaches and how the
two must be balanced to achieve the intent of City departments and to Protect
the public interest; ability to analyze, appraise, and organize facts, evidence
and precedents and to present such materials effectively, crally and in writing;
ability to deteaaine the limits of action available to opponents and the probable
courses of action of opponents in coat cases; ability to present and argue cases
in cast, dealing smoothly with unanticipated situations when these arise; abil-
ity to establish and maintain effective relations with ca= officials, Citv
officials and the general public; ability to negotiate settlements; ability to
observe and train new attarevs in the research and preparation of mudeipal
work and in trial work; good 3MIament, good physical condition.
ACCF.P'14 = i7mERLM=_ AND TRAnTIICG: Some experience as an attcsnev, and
graduatlm fran a recognized school of law, preferably with specialization
or eMphasis on M nicipal law; or any equivalent carlunati n of experience and
training which provide the required knwledges, skills and abilities.
906
PATRICK J. WINN
LAWYER
814 PARKVIEW AVENUE
ROCKFORD, ILLINOIS 61107
PI NE 397.75"
March 18, 1985
Personnel Director
City of Iowa City
410 East Washington
Iowa City, Iowa 52240
Dear Director:
Please accept this letter and enclosed resume in response
to your recent advertisement for a City Attorney.
As head of the State's Attorney's civil division I act
as corporate counsel for Winnebago County, Illinois, which has a
population in excess of 250,000 and a budget in excess of
$30 million. I advise our twenty-eight member County Board and
serve as chief legal advisor to our elected officials and our
County Administrator. My duties also include supervising or
conducting all of the civil litigation to which the County or its
elected and appointed officials are parties.
In the nearly four years I have headed the civil division,
I have negotiated several intergovernmental cooperation agreements,
a cable television franchise, a lease/purchase agreement for a
computer system, and, as of last week, a first contract with our
employees' union.
I would appreciate the chance to interview with you at
such time as may be mutually convenient. Please feel free to
contact me at my home address above or at my office:
Suite 817 Courthouse Building
400 West State Street
Rockford, Illinois 61101
(815) 987-3179.
Thank you for your attention and consideration. I
look forward to hearing from you.
W
r/uly y ,
�.2�
Patrick J. Winn
yob
Patrick J. Winn
Current Duties:
Supervise State's Attorney's Civil Division
Legal advisor to elected officials
Legal advisor to County Board
Represent or supervise representation of
I
County in all civil actions involving County,
its elected officials, and employees
Negotiator for County collective bargaining team
Hearing Officer for County Board Public
Aid Appeals Committee
Hearing Officer for County Electoral Commission
Prepare and review contracts, intergovernmental
agreements, ordinances and resolutions
County Board Parliamentarian
Admissions to Practice
and Memberships:
State of Illinois
Federal Trial Bar
United States Seventh Circuit Court of Appeals
American Bar Association
Illinois State Bar Association
Member, Governing Council of Young Lawyers
Division, 1980 - 1982
Winnebago County Bar Association
Member, Board of Director, 1978 - 1979
President, Young Lawyers Division, 1978 - 1979
United States Attorney's Law Enforcement
Coordinating Committee, 1981 - 1983
Office:
Suite 817 Courthouse Building
400 West State Street
Rockford, Illinois 61101
815-987-3179
9474
i
Patrick J. Winn
814 Parkview Avenue
Rockford, Illinois 61101
(815) 987-3179
Education:
Professional Experience:
Trials:
Appeals:
Administrative:
RESUME,
1974 Juris Doctor, University of Iowa
Iowa City, Iowa
1971 Bachelor of Arts, Magna Cum Laude
Loras College, Dubuque, Iowa
May 1978 - present: Assistant State's State's
Attorney, Winnebago County, Illinois
July, 1981 - present: Chief, Civil
Division
May, 1978 - July, 1981: Felony prosecutor
December, 1975 - August, 1976: Special
Assistant Attorney General
October, 1974 - May, 1981: Associate with
North, North and Ohison, Rockford, Illinois
Jury: First Chair
Civil: Personal Injury, wrongful death,
civil rights
Criminal: Murder, arson, kidnapping,
theft, narcotics, armed robbery, armed
violence
Bench: First Chair
Civil: Domestic relations, real estate
Criminal: Attempted murder, narcotics,
theft, forgery, extradition
Illinois Supreme Court
Illinois Second District Appellate Court
Seventh Circuit Court of Appeals
Illinois Human Rights Commission
Equal Employment Opportunities Commission
M
City of Iowa City
MEMORANDUM
Date: May 9, 1985
To: City Council
From: Anne Carroll, Director of Human Relations
Re: City Attorney - Salary/Benefit Options for Council Discussion
The following are options -in the areas of salary and benefits for which the
Council may wish to establish parameters prior to pursuing negotiations with
the successful candidate for City Attorney. For reference purposes a summary
of Administrative employee benefits is attached. Previously you received
information on the salary and benefits for the City Manager.
1. Written employment agreement.
2. Starting salary.
3. Timing and amount of future salary increases.
4. Sick leave and vacation accrual rate.
5. Sick leave and vacation advance credit upon employment.
6. Payment for accrued sick leave/vacation upon termination.
7. Medical insurance.
8. Dental insurance.
9. Term life insurance - face value of policy.
10. Long term disability insurance.
11. Holidays.
12. Longevity pay.
13. Retirement - deferred compensation contribution.
14. Compensatory time.
15. Termination and severance pay.
16. Moving expenses.
17. Home sale and purchase expenses.
18. Reimbursement for house hunting trips - employee and spouse.
19. Professional development.
20. Dues and subscriptions.
21. Automobile.
These issues are scheduled for discussion at your meeting of May 14.
Summaries of each candidate's current salary and benefit package and salary
and benefit expectations will be submitted to Council prior to candidate
interviews.
bj4/12
no7
ADMINISTRATIVE d CONFIDENTIAL BENEFIT SHEET
(Permanent Full 8 Part-time Employees)
Life Insurance
Revised 7/65
After ninety (90) days of continuous employment in a permanent position the
City provides life insurance coverage at no cost to you in an amount equal to
your annual salary. If your salary is a fraction of a thousand dollars,
coverage is set at the next highest thousand dollar.
Medical Insurance
The City pays the cost of medical insurance for you and your dependents if you
are a full-time employee. The City pays a proration of the cost for part-time
employees based on percent employed. Insurance is provided through Blue Cross
and Blue Shield.
Dental Insurance
The City pays the cost of a single premium and employees may purchase family
coverage for approximately $11 per month if desired. Insurance is provided
through Delta Dental.
Long -Term Disability Insurance
The City provides long-term disability insurance for permanent 'full-time
employees at no cost to you which provides a benefit of sixty percent (60X) of
salary up to a maximum payment of $3,000 per month.
Sick Leave
Employees accrue one (1) day of sick leave per month, and may accumulate sick
leave up to a maximum of 1440 hours. Sick leave is prorated for part-time
employees.
Upon resignation or retirement, the City will pay one-half of accumulated sick
leave based on the employee's current hourly base salary, not to exceed the
accrual dollar value on June 28, 1985. (Example: if an employee has $2,000 in
accrual .value on 6/28/85, payment upon resignation or retirement will be
calculated by multiplying 50% of hours accrued times hourly rate at termina-
tion, not to exceed $2,000 in value.) An employee must have been employed by
the City for at least one year of continuous service to be eligible. Adminis-
trative employees hired after June 15, 1983, will not be eligible for payment
of unused sick leave upon retirement or resignation.
Confidential employees hired after June 28, 1985, will not be eligible for
payment of unused sick leave upon retirement or resignation.
1
Vacation
Length of Service Day Earned/Month
0-5 years 1
5-10 years 1-1/4
10-15 years 1-1/2
15-20 years 1-3/4
20+ years 2
yo7
Revised 7/85
ploy
ees. The maximum annual
Vacation hours are prorated for part-time em
carryver (192)ohoursro Maximumipayout ponoretiirement,�ares resignation or ll be one hured and �
another dischargeshalltbe
the same.
Holme
All employees receive ten (10) paid holidays plus one (1) personal leave day.
to ees. Continuous shift employees
Holiday hours are prorated for part-time emp y
receive eighty-eight (88) hours of holiday credit annually. Holiday hours may
j not be carried over from one fiscal year to another.
Longevity Pal
Based on length of service on December 1 of each year,
longevity will be paid
! by separate check issued in November as follows:
t $200 Annual
5 years
l 10 years $275$375
15 years $475
20 years
Retirement
All Administrative and Confidential employees are required to cont3.7%ribute to the
Iowa Public Employment Retirement Systems (IF at a rate of ploy of their
base salary. The City's contribution rate is 5.75X of the employee's base
salary. The covered wage maximum is $21,000 per calendar year ($22,000
effective 1/1/86).
Deferred Compensation
employees may voluntarily join a deferred
Administrative and Confidential
compensation program administered by the City.
FOR POLICE/FIRE ADMINISTRATIVE EMPLOYEES, PLEASE SEE A SEPARATE BENEFIT
OUTLINE.
907
City of Iowa City
MEMORANDUM
DATE: May 10, 1985
TO: City Council
FROM: Anne Carroll, Human Relations Director
RE: City Attorney Interviews
Attached please find a draft interview format and evaluation
sheet for your use in interviewing and assessing the quali-
fications of candidates for the position of City Attorney.
Discussion of these items is scheduled for your meeting of
May 14 and you may wish to add/delete questions and areas for
evaluation
Prior to interviews of candidates you will receive summaries
of candidates litigation and planning and zoning experience,
and summaries of candidates references, from information ob-
tained by the City Attorney Review and Selection Advisory j
Committee.
City Council Interviews of the three finalists for the position j
of City Attorney are tentatively scheduled for Monday, June 3
as follows:
12:30-1:30 Craig Kelinson
1:30-2:45 Pat Winn
3:00-4:00 Terry Timmons
Interviews will be conducted in the City Manager's Conference
Room. Prior to interviews, candidates will meet briefly with
the Mayor and City Manager and will receive a tour of Iowa City
accompanied by a department head.
moi.
i
ani a
DRAFT
CITY ATTORNEY INTERVIEW
1. Opening remarks by Mayor.
2. Members ask questions about resume as necessary to clarify - e.g.
i
specific job duties, reasons for leaving positions, etc.
I
3. What do you see as the role of City Attorney in relation to the City
Council?
4. What do you see as the role of City Attorney in relation to the City
Manager?
5. What do you see as the role of City Attorney with regard to policy
development?
i
6. What would you do if you disagreed with the course of action contem-
lp ated by the City Council?
Please give an example of this.
7. What would you do if you disagreed with the course of action taken by
the City Council?
M:
i
i
i
i
2
8. How would you address the Council with regard to a piece of pending
litigation?
9. What does the practice of preventative law mean to you?
i
Please give examples.
10. Please describe your supervisory experience (number and types of
positions supervised).
)
11. What do you think are important considerations in the supervision of
professional positions like attorneys?
12. Do you currently evaluate the performance of attorneys? Please
describe.
13. What steps would you take to motivate your staff to higher levels of
performance?
14. Please describe the system you have created or worked with to keep
work flow for yourself and your office on track?
15. What specific steps do you now take to keep yourself informed of court
decisions and legal trends?
/;
i
3
16. What has been your involvement with the Bar Association and other
professional organizations?
17. Please describe your background in the processing of claims filed
against your city/county under insurance deductibles or self-insur-
ance.
18. What do you feel has been your most significant accomplishment or the
most significant challenge to you in your legal career?
Questions about litigation experience (experience described in attach-
ments).
Questions about planning and zoning experience (experience described in
attachment).
19. What are your reasons for applying for this position?
20. Other questions from City Council.
21. Questions from applicant.
DRAFT
MORE THAN
EVALUATION - CITY ATTORNEY
INTERVIEW QUESTION #
RATING CATEGORY
#2, attachments
1)
Previous Experience
- litigation
-planning and zoning
#3, 4,5,8
2)
Understanding of Role
of City Attorney
#6,7
3)
Advice to Council
#9,10,11,12
4)
Supervisory Experience/
Philosophy
#13
5)
Work planning/monitoring
#14, 15, 17
6)
Professional involvement/
development
#16
7)
Insurance claims
#19
8)
Personal motivation/
demeanor
attachments
9)
References
DRAFT
MORE THAN
1
0
City of Iowa City
MEMORANDUM
Date: May 2, 1985
To: Members of the City Council
From: Anne Carroll
Re: Number of Authorized Positions - Police Department
This memo is written to advise you that the Police Department will for a
short time exceed by one the number of authorized Police Officer posi-
tions.
In April we were informed of the pending resignation of Police Officer Pat
Tadlock who will be appointed to the FBI. In anticipation of this
officer's termination from our employment, a new officer was hired in
order to meet enrollment deadlines for the Law Enforcement Academy (the
next Academy sessions will not be held until September). Because the
appointment date of Officer Tadlock was deferred by the FBI until early
June, for a period of approximately 8 weeks the Police Department will be
one officer over authorized strength. Funds are available within the
Police Department budget to cover the expense of the additional officer.
Manpower available for patrol/detective work will, however, be below full
strength because a total of three new Officers are currently enrolled in
the Law Enforcement Academy.
In the future for situations where other than short-term deviations from
the number of authorized positions occur, a resolution amending the number
of authorized positions will be prepared for your consideration. Please
feel free to contact me if you have any questions with regard to this
matter.
tp4/1
cc: Chief Harvey Miller
City of Iowa City
MEMORANDUM
Date: May 10, 1985
To: City Council
From: Karin Franklin, Senior Planner
Re: Variance and Special Exceptions Granted for Uses Abutting Maiden Lane
At its April 30 meeting, the City Council discussed the parking problems of the
businesses located between Maiden Lane and Gilbert Street north of Prentiss
Street. The question was raised of the degree to which three of these uses
complied with the conditions set forth in the granting of a variance and two
special exceptions for the uses for parking.
The Vine at 529 S. Gilbert Street was granted a variance on February 8, 1984,
with the conditions that 1) only those uses requiring parking at a rate of one
space per 200 square feet of floor area or a lesser ratio would be permitted,
and 2) that a sign stating "PARKING AVAILABLE IN THE REAR" be erected in a
permissible location; provided that such a sign can be erected in conformity
with the ordinances of the City of Iowa City, The uses in the building meet
condition number one. A sign was erected indicating parking available in the
rear. The sign was subsequently vandalized and removed.
Fitzpatrick's at 525 S. Gilbert Street was granted a special exception on
October 10, 1984,to provide parking behind City Electric. A sign was required
on the City Electric property and at the rear of Fitzpatrick's. The building
permit is still open for this project. Full compliance with the special
exception will be required prior to issuance of a certificate of occupancy.
Imprinted Sportswear at 509 S. Gilbert Street was granted a special exception
on December 12, 1984, to provide parking at 310 E. Prentiss Street. The
parking spaces, drive and aisle were to be paved and signs were to be posted at
310 E. Prentiss and 509 S. Gilbert Street. The parking spaces have not been
paved. Housing and Inspection Services will follow-up on this matter. Signs
were erected; they, too, were vandalized and removed.
Follow-up on Board actions by the staff routinely takes place every six months
to achieve compliance.
tp5/1
9io
City of Iowa City
MEMORANDUM
DATE: May 9, 1985
TO: Iowa City Council
FROM: Melody Rockwell, Associate Planner r
RE: Iowa City Riverfront Commission Activities Planned
for Iowa River Month, June 1985
Proclamation of June 1985 as Iowa River Month
Joint proclamation by Mayor of Iowa City, Mayor of Coralviile and the
Chairperson of the Johnson County Board of Supervisors.
Press Release
Historical articles by Irving Weber: 1) recreation on the river, 2)
commercial enterprise, and 3) floods.
Staff article on Iowa River Month activities and on Safe Boating Week,
June 2-8.
Iowa River Month Display, Iowa City Public Library
Poster boards: A photographic history of the Iowa River.
Continuous slide show of the Iowa River.
711
MINUTES
PARKS AND RECREATION COMMISSION
MAY 8, 1985
MEMBERS PRESENT: Riddle, Jennings, Jordison, Martin, Mitchell, Steinbrech,
Willis, Hradek, and Alvarez
MEMBERS ABSENT: None
STAFF PRESENT: Cassady, Howell, and Harvey
GUESTS PRESENT: Richard Buss, Hall Engineering
RECOMMENDATIONS TO THE CITY COUNCIL
Moved by Willis, seconded by Mitchell, that in light of the solution proposed;
of the critical historical problems,particularly the over -use of the pool at
the Community Recreation Center; the deteriorating condition of the two exist-
ing outdoor pools; the critical lack of gymnasium space; that the Parks and
Recreation Commission endorse heartily the approach of renovating the west side
(City Park) pool, abandoning the Mercer Park pool, and constructing a multi-
purpose facility. The Commission authorizes the Acting Director of Parks and
Recreation to take such steps, as necessary, to bring this matter to the
attention of the City Manager, City Council, the school district, and other
interested groups, with the intent of placing before the public a bond issue
in the fall. Unanimous.
SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN
Moved by Willis, seconded by Jennings, that the minutes of the April 10 meeting
be approved as written, with the following amendment: page 2, paragraph 11, line
2: unanimous that the Commission would not let the issue die. Unanimous.
Karen Hradek updated the Commission on the Neighborhood Open Space Committee's
April 11 and April 25 meetings. The Committee has reviewed past planning efforts
and established group goals; discussed standards and criteria used for determin-
ing neighborhood open space; and discussed definitions of neighborhoods. Dis-
cussion at the May 9 meeting will involve establishing open space zones and
districts; criteria of acceptance of dedication; and neighborhood open space
elements. Cassady asked Commission members to attend the meetings.
Jordison stated that the board -appointed swimming pool committee had agreed that
$1 million would be committed to a joint -use facility and the most feasible plan
would be to locate the pool facility at junior high schools. He added that the
Board did not authorize the junior high locations, but had directed administra-
tion to develop a plan for submission for final approval.
Cassady outlined a proposed bond issue for the joint -use facility and renovation
of City Park pool. The bond issue would include the renovation of City Park pool
(removal of the bath house and replacement with a new pool, with the exception of
the tank). The renovation would be estimated at $700,000, as opposed to an esti-
mated $2 million for a new pool of the same configuaration.
9/z
PARKS AND RECREATION COMMISSION MINUTES
May 8, 1985
Page two
It is proposed to study the possible abandonment of Mercer Park outdoor pool,
which currently has ground water problems. In order to clean the pool, it is
now necessary to plug it, pump the water out, and refill it. Relocating a pool
to higher ground near Southeast Jr. High School property would free the park for
other use.
The multi -use facility would include two gymnasiums, with a running track around
them; a fitness area for exercise; two racquetball courts; a centralized office
area; and a multiple purpose meeting room. This facility will serve the community
adequately for the next fifteen years and will give some priority back to recre-
ation programs. The demand for present and future physical fitness activities
cannot be accommodated by the Recreation Center and allowed use of school district
facilities. Sixty-five to seventy per cent of participants in Recreation Center
programs are east -side residents, with west -side residents primarily using other
community facilities, including the Coralville Recreation Center across from
Northwest Jr. High School. The Division is presently using University and school
district facilities at the limit in terms of available gymnasium space in the
demanded periods.
The pool at Southeast Jr. High School would be an indoor -outdoor facility with a
retractable roof. Handicapped accessibility is a high priority, and there would
be a connection between the pool and gymnasium area for winter access. The esti-
mated bond issue would be $2.7 million, and if the facility is constructed during
this time the construction costs may be favorable.
There was considerable discussion involving this joint -use facility and the bond
issue in the fall.
Moved by Willis, seconded by Mitchell, that in light of the solution proposed;
of the critical historical problems, particularly the over -use of the pool at the
Community Recreation Center; the deteriorating condition of the two existing out-
door pools; the critical lack of gymnasium space; that the Parks and Recreation
Commission endorse heartily the approach of renovating the west side (City Park)
pool, abandoning the Mercer Park pool, and constructing a multi-purpose facility.
The Commission authorizes the Acting Director of Parks and Recreation to take
such steps, as necessary, to bring this matter to the attention of the City Manager,
City Council, the school district, and other interested groups, with the intent of
placing before the public a bond issue in the fall. Unanimous.
DIRECTOR'S REPORT
Cassady, Howell, and Commission members discussed Drollinger Rides' request to
place a roller coaster east of the ferris wheel in City Park. The Commission
directed staff to further investigate the request and make a decision.
Cassady reported that members of the Botany Department, Geology Department, Project
GREEN, and he had walked Ryerson's Woods on May 5. The University departments and
Project GREEN will be assisting the City with nature trails in the Woods, as well as
preserving its resources and natural state.
qiz
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i
PARKS AND RECREATION COMMISSION MINUTES
May 8, 1985
Page three
Alvarez asked staff to clarify the alcohol ordinance in City parks. She also
asked if Community Band members had sought University land for the proposed
band shell and Commission and staff discussed the issue, raising the possibility
of foundation funding.
CITY OF IOWA CITY
CIVIC CENTER 410 E. WASHNGTON ST. IOWA CITY, IOWA 52240 (319) 356-5000
May 7, 1985
Federal Communication Commission
Mass Media Bureau
William J. Tricarico
1919 M Street, N.W.
Washington, D.C. 20554
Re: Docket l85-87, Pre-emption of Local Regulation through Zoning of Receive -
only Satellite Earth Stations
Dear Sir:
The City of Iowa City is opposed to the proposed FCC rules which would pre-empt
local and state zoning regulations concerning receive -only satellite earth
stations.
The City of Iowa City zoning ordinance regulates receive -only satellite earth
stations. These provisions govern the placement and location of such earth
stations for aesthetic and safety reasons. Because of the size of these
stations, neighbors could be adversely affected if the stations are constructed
without regard to neighboring property.
The City of Iowa City strongly supports the premise that zoning is a local
prerogative. Control of the placement or location of receive -only dishes
through zoning regulations is no exception. In addition, the City of Iowa City
objects to these proposed rules because we do not believe that the FCC has been
granted this authority and because adequate remedies for unreasonable and
discriminatory zoning ordinances are available through local and state laws.
Thank you for your consideration. If you wish any further information please
contact Mr. Drew Shaffer, Broadband Telecommunications Specialist for the City
of Iowa City at 319-356-5046.
Sincerely yours, O�
J hn McDonald
ayor
cc: City Council,/
Broadband Telecommunications Commission
National League of Cities
Senator Tom Harkin
Senator Charles Grassley
Representative Cooper Evans
Representative Tim Wirth
/sp
9/3
City of Iowa City
MEMORANDUM
Date: April 30, 1985
To: City Council
From: Anne Carroll
Re: Fire Department Organizational Analysis Study - Part II
Attached please find the results of the follow-up study of the Fire
Department conducted by Jude West, Dave Rosenthal, and Paul Retish.
Previously you received the initial report of this study team which was
prepared during the summer of 1984. This six month follow-up is the final
phase of the Fire Department Organization Analysis Study.
tpl/8
I
T0: Anne Carroll
FROM: David Rosenthal, Jude West, Paul Retish
RE: Fire Department
DATE: 4/22/85
The Fire Department personnel responding to the questionnaire
listed the following changes that have occurred since the initial
report, August, 1984.
1. Formation and regular meeting of various departmental
committess.
2. Initiation of regularly scheduled shift meetings.
3. 4. Discriial mination ionutraining program conducted. programs-
4.
promise to hire departmental secretary.
6. 1 promotion policy developed and implemented.
The input these changaa have had on the level of functioning
in the department as evaluated by the Fire Department personnel
appear to be mixed. Some believe these changes; while they need
sore time to be implemented thoroughly, have contributed to
increased communication within the department and allowed may
fire fighters and officers the opportunity to offer input into
the decision asking prooeas. Consequently many Fire Department
personnel are better informed on the problems, issues and the
decision salting process. Many Fire Department personnel are
working hard on the committees and offering new ideas for
consideration while others argue that too such time is being
spent in the meetings, that more time for planning and work is
needed between meetings, and that personnel are spending too meat'
non-OompeJOOt- So
nel, moreover
perceived athe lchanges outlined e hours On the roabove as conte butting to greater
turmoil, macs oreany action aimedeat heedepartmentfsoverallfic
improv chenge
improvement. While some minor financial issues have been
addressed, a serious need for a full time training officer and
additional fire-fighters has not been properly addressed because
of financial constraints placed on the Fire Department. Finally,
some believe the role of the committee facilitator, Ann Carroll,
is too directive and that neither the City Manager or the Chief
are effectively managing - the department.
In summary, committee meetings, shift meetings, training,
etc. has contributed to an improvement of communications within
the department. More time is needed to evaluate effectively the
notion steps and accomplishment of the committee in addressing
the major concerns of the Fire Department personnel.
The actions taken to data have resulted from the action of
the City Manager and Human Resource Director in releasing funds
for training programs, the departmental surveys and the
implementation phase of the August report.
CM,
Positive commenta resulting from the department's shift
meetings are:
a. Keeping down the rumors
b. misunderstandings are cleared up quickly
c.- opportunity to contribute ideas
d. improved communications
e. chance to vent feelings
f. minor problems resolved
To improve the effectiveness of these meetings it was suggested
that Officers be better prepared for the meeting and that the
Fire Chief attend meetings on a regular basis.
Regarding the mayor roadblocks to change, the respondents
revealed a wide range of problems. Resistance to change proved
to be commonly cited issue regardless of respondents rank.
Traditional practices of fire fighters result in emphasizing the
value of the status quo both at the fire fighter and officer
levels. Secondly the lack of money to fund a tralainofficer
slot and additional manpower is a mayor problem. Some believe
that the leadership style of the command staff needs to be
changed if changes are to take place. For example, some suggest
that the Chief does not reinforce the use of the chain of
command. Finally, the perceived relationship of the City Manager
and the Fire Department needs to be improved and built on a more
trusting relationship.
Continued management training of command staff was suggested
to increase the departmental effectiveness as well as the request
for additional funds to the Iowa City Fire Department.
These written comments reflect the basic problems outlined in
the first report. The. Fire Department personnel are not of one
mind on how to effectively mage and plan for the department.
Perception of the department effectiveness is affected by the
values, age, and administrative level of the men. While the
steps taken to date are not considered a panacea, their
continuation as well as the support of the City administration
and Council may lead to improved morale and the eatablishement of
common goals. Attention should be directed to having each
committee develop sound policy statement for adoption as soon as
possible. Secondly, the oommittee process should be reevaluated
by the City Manager and Fire Chief, is., faoiliator style,
members of meeting, eta. Third, the command staff should
continue their management training activities, implement more
efficient management practices in the department, delegate both
more responsibility and authority and follow the normal chain of
command in implementing policy. Finally, the City Manager should
evaluate the appropriateness of the budgetary funds allocated to
the department in view of the manpower concerns.
The reaction of the respondents are to be expected for a
variety of reasons;
1. The process of committee work is slow, resulting in lack
of apparent bottom-line action.
2. Some members of the department believe that the City
Manager can take care of the problems, but chooses not
to. Their expectations and perceptions differ a great
deal from what the City Manager believes he can
accomplish.
3. Some personnel at various levels of the Fire Department
do not support the Changes proposed. However, if the Fire
Department administrative staff support the action to
date and continue to address the problems and implement
solutions effectively, the morale, communication and
efficiency of the department should improve.
The following tables sumaarixe the Department's response to the
initial list of recommendations. Examination of the entire
group's perception indicated that meaningful action has been
taken on sone of the recOm Odations. It would also appear that
everyone is not wan of the changes being made is the
Department. This is indicated by the number of questions
responded to with either *no action taken* or *sone action
taken*. This response pattern could be interpreted to suggest
that all personnel have not been informed of the changes.
One concern relates to the number of personnel responding to
this second survey. while more than half responded, it was fewer
than the response on the first evaluation. The response of
those not participating in the survey may have ohamged the
results.
Overall the tone of the second survey appears to indicate that
changes are occuring within the Fire Department. Continued
impiemanation of the previous recommendation may result in an
increase in Departmental efficiency.
9i�
i
TOTALS
Aj rate progress towards accamplishment of the recommendations resulting
,d the original study by checking the appropriate box:
Meaningful Some No
Action Action Action
Taken Taken Taken Unknown
Recommendation:
1. Evaluate the roles of all
command staff.
2. Provide management training for
all officers.
3. Rehire training officer or place
a Battalion Chief in charge of
training and begin to identify
training needs. In addition,
explore the possibility of
developing a training site with
a training tower.
5. Provide adequate secretarial
support.
6. Explore the possibility -of
hiring new firefighters in
order to allow a restructuring
of the activities in the Chief
and Battalion Commanders.
7. Organize monthly shift meetings
with the Fire Chief. This time
would be used for open discus-
sion and information dissemina-
tion.
8. Restructure command staff.
Committee should be formed to
develop alternative structures
including an examination of the
number of Battalion Commanders,
Captains and Lieutenants and
their responsibilities. Include
in this an evaluation of super-
visory responsibilities at the
substations.
9. Promotion policies must be shown
to be clear of bias and all indi
viduals should perceive an equal
opportunity for advancement.
Numbers in parenthese indicate some
.respondents wrote more than one choice
1
18
3
5
5
19
2
1
3
(3)
2
5
10
11 (1)
1
1
1
21 (1)
3
17
10
14
8
4
3
14
� 4
(1)
6
9Iiz
je techniques such as Quality
,circles, visitation to quality
fire departments and bringing
in outside firefighting experts
to elicit new and creative ideas
and the leadership to impiement
these ideas.
11. Review all job descriptions and
the policies and procedures manual
1 12. Strengthen the procedure for
including input from officers
other than the Chief in the bud-
getary process.
13. The current evaluation system is
not used in a very effective
manner.
14. A system for long-range and short-
range planning must be developed.
15. Steps should be taken to prepare
the 1CFD for the future hiring and
integration of women and minority
personnel..
16. Fire Chief and Battalion Com-
mandars should be relocated
away from the central fire
station.
17. A study should be done to review
the department's role in housing
inspections. Some of the person-
nel expressed an interest in the
department being responsible for
inspections.
Meaningful Some No
Action Action Action
Taken Taken Taken Unknown
4
20
2
0
1
2
23
1
2
2
9�1)
14
1
14
12
6
12
8
6
18
2
26
1
2
18
7
FIRE OFFICERS (combined)
,sa rate progress towards accomplishment of the recommendations resulting
,dm the original study by checking the appropriate box:
Meaningful Sane No
Action Action Action
Recommendation:
1. Evaluate the roles of all
commend staff.
2. Provide management training for
all officers.
3. Rehire training officer or place
A Battalion Chief in charge of
training and begin to identify
training needs. In addition.
explore the possibility of
developing A training site with
a training tower.
S. Provide adequate secretarial
support.
6. Explore the possibility of
hiring new firefighters in
order to allow a restructuring
of the activities in the Chief
and Battalion Commanders.
1. Organize monthly shift meetings
with the Fire Chief. This time
would be used for open discus-
sion and information dissemina-
tion.
R. Restructure command staff.
Committee should be formed to
develop alternative structures
including an examination of the
number of Battalion Commanders,
Captains and Lieutenants and
their responsibilities. Include
in this an evaluation of super-
visory responsibilities at the
substations.
9. Promotion policies must be shows
to be clear of bias and all ind
viduals should perceive an equa
opportunity for advancement.
9i�
,
i
i
I
I
I
I
je techniques such is Quality
,circles, visitation to quality
fire departments and bringing
in outside firefighting experts
to elicit new and creative ideas
and the leadership to implement
these ideas.
11. Review all fob descriptions and
the policies and procedures manual,
12. Strengthen the procedure for
including input from officers
other than the Chief in the bud-
getary process.
13. The current evaluation system is
not used in a very effective
manner.
14. A system for long-range and short-
range planning must be developed.
•15. Steps should be taken to prepare
the ICFb for the future hiring and
integration of women and minority
personnel.
16. Fire Chief and Battalion Com-
manders should be relocated
away from the central fire
station.
17. A study should be done to review
the department's role in housing
inspections. Some of the person-
nel expressed an interest in the
department being responsible for
inspections.
i Memmingful Some No
Acrrwi Action Action
Taken Taken oaken Unknown
4
5
1 (7)
1
2
8
2
2
2 (1)
1
}
7
2
4
3
2
5
4
1
9
1
1
7
2
.
FIRE FIGHTERS
rate progress towards accomplishment of the recommendations resulting
,da the original study by checking the appropriate box:
Meaningful Sone No
■Mise Action Action
ndation•
Reconne
1.
Evaluate the roles of all
command staff.
2.
Provide management training for
all officers.
3.
trainor pofce
aehire
Battalion Chieffin cer harge
training and begin to identify
training needs. In additiona
explore the possibility of
developing a training site with
a training tower.
5.
Provide adequate secretarial
support.
6.
epssibility of
Explorhiring
nowfirefighters in
now
order to allow A restructuring
of the activities in the Chief
and Battalion Conunders.
7.
organize monthly shift meetings
with the Fire Chief. This time
would beused for open discus-
sioo and information dissemina-
tion.
8.
Restructure command staff.
Committee should be formed to
develop alternative structures
including an examination of thl
number of Battalion Commanders,
Captains and lieutenants and
their responsibilities. Includi
in this an evaluation of super
visory responsibilities at the
substations.
g.
Promotion policies must be sho
to be clear of bias and all in
viduals should perceive an equ
opportunity for advancement.
901
i
Meaningful Soar NO
Action Action Action
Taken Taken •eken Unknown
,a techniques such a$ Quality
2
,circles, visitation to quality
fire departments and bringing
in outside firefighting experts
to elicit new and creative ideas
7
and the leadership to implement
these ideas.
11.
Review all job descriptions and
the policies and procedures manual
9
6
12.
Strengthen the procedure for
1
including input from officers
other than the Chief in the bud-
17
getary process.
13.
The current evaluation system is
11
not used in a very effective
manner.
11.
A system for long-range and short-
range planning oust be developed.
15.
Steps should be taken to -prepare
the iCFD for the future hiring and
integration of women and minority.
personnel.
16.
Fire Chief and Battalion Com-
manders should be relocated
away from the central fire
station.
17.
A study should be done to review
the department's role in housing
inspections. Some of the person-
nel expressed an interest in the
department being responsible for
inspections.
i
Meaningful Soar NO
Action Action Action
Taken Taken •eken Unknown
k
15
2
15
1
7
10
7
10
2
9
6
1
15
1
17
1
11
5
k
City of Iowa City
MEMORANDUM
Date: May 9, 1985
To: City Council and City Manager
i J
From: Chuck Schmadeke, Director of Public Works �I
Re: Landfill Leachate Problem
The proposed tile system for the sanitary landfill designed by Stanley Consult-
ants and scheduled to be installed this summer is designed to substantially
reduce the strength of the leachate being produced in the north 35 acres at the
landfill by diverting most of the groundwater which produces leachate. Total
elimination of leachate, however, is not possible because of the natural penetra-
tion of rainwater into the refuse, the difficulty of locating all groundwater
sources, and the fact that the remaining 40 landfilled acres are beginning to
idischarge leachate.
Public Works estimates that under the most favorable condition, the amount of
leachate transported to the wastewater treatment plant will decrease over the
next eight years, as a result of installing the tile system, from the present
rate of 2,400,000 gallons per year to 300,000 gallons per year. Under the worst
condition, this area could continue to produce approximately 2,400,000 gallons of
leachate per year to be transported, although the strength of the leachate would
be greatly reduced, resulting in a substantial reduction in the cost;nf• treat-
ment. Also, it is estimated that during the eight year period, leachate flows
may begin to increase from other areas which are landfilled. Although it is not
possible to estimate the volume which will occur, one area to be filled in the
future appears to be the wettest portion of the entire landfill.
There are three options available to transport leachate to the wastewater
treatment plant. First, hauling by utilizing a truck, tank, and trailer; second,
hauling by utilizing a tank mounted on a trunk; and third, pumping by utilizing a
lift station. The costs of these options using 1985 dollars, over an eight year
period, under various conditions are:
MOST FAVORABLE CONDITION MOST FAVORABLE CONDITION WORST CONDITION
(Discharging into the (Discharging at the Waste -
nearest available Water Treatment Plant)
manhole)
i
Option dl $75,300.00 $105,900.00 $198,150.00
Option 12 $122,650.00 $158,200.00 $233,100.00
Option 93 $108,000.00 $108,000.00 $114,000.00
After ten years, the hauling equipment will have to be replaced; whereas, the
i lift station has a useful life of 20 years and the pipe would function for well
beyond 20 years. The yearly energy cost of operating the lift station is
1 estimated at 5750.00 under the best condition and $1,500 under the worst condi-
tion. Under the most favorable condition the cost of Option bl would surpass the
cost of Option k3 after 12.5 years of operation.
yis
2
The lift station is more advantageous than hauling because it minimizes the use
of labor, can be used in cold weather, and provides a uniform flow rate which
Johnson County Council of Governments
410 E Vvtzhrg[on S[. b✓w City, bAa 52240
r oo
1
Date: May 6, 1985
To: Members of the City Council
From: Marge Penney, Human Services Coordinator ffol
Re: Proposed Expansion of Free Bus Ticket Sites to the Iowa City Crisis
Center and Johnson County Department of Human Services
The City of Iowa City has been providing free bus tickets to individuals
seeking work through Job Service of Iowa since September 6, 1983. At its
meeting of April 2, 1985 the Iowa City City Council directed that the Iowa
City Crisis Center and Johnson County Department of Human Services be added
as free bus ticket distribution sites. In discussing this program with the
Directors of the agencies involved, it became clear that the client loads,
characteristics, and needs of each agency are very different. The proposed
program, therefore, is somewhat different for each agency to be served with
the one commonality being the provision of free bus tickets to needy indi-
viduals.
As directed by the Council, there is to be a review of the entire program six
months after its inception to determine whether it is meeting the needs of
the individuals we are seeking to help. We will review the adequacy of the
number of tickets provided, the number of individuals being helped, and the
uses to which the tickets were put. Also, if there are tickets left over at
the end of any month, the number of tickets provided for the next month will
be reduced by a set formula in order to prevent stockpiling of unused tickets
at any agency. These findings will be presented to the Council for its
review and, at that time, we will ask your direction as to the future of the
program.
PROGRAM ECONOMIC SYNOPSIS
This program as proposed would cost a maximum of $3234.00 if it were imple-
mented as of June 1, 1985 and continued until June 30, 1986. It is currently
funded out of the Aid to Agencies Contingency Fund which is projected to
contain $2025.00 remaining for the current fiscal year (not subtracting the
monies to be spent for this program from June 1 to June 30, 1985) plus
$3468.00 allotted to the Aid to Agencies Contingency Fund for FY86. There-
fore, the total money available is $5493.00 less the maximum projected for
this program, $3234.00 leaving a balance of $2259.00 for emergency Aid to
Agencies through June 30, 1986.
916
2
PROJECTED MAXIMUM COSTS OF THIS PROGRAM FOR A SIX MONTH TRIAL PERIOD, JUNE,
1985 THROUGH NOVEMBER, 1985:
At $.40 bus fare for one month, June, 1985:
Job Service $100.00
Crisis Center $ 30.00
Department of Human Services
1 Monthly Pass $ 14.00
200 Tickets $ 80.00
$224.00
At $.50 bus fare for the five month period July through November, 1985:
Job Service $ 500.00
Crisis Center $ 187.50
Department of Human Services !
4 Monthly Passes $ 64.00
200 Tickets/per month $ 500.00
3�25i-.5b I
Total for 6 -month trial period $1475.50
i PROPOSED MAXIMUM COSTS OF THIS PROGRAM FOR A THIRTEEN MONTH PERIOD, JUNE 1,
1985 THROUGH JUNE 30, 1986:
At $.40 bus fare for one month, June, 1985:
Job Service $ 100.00
Crisis Center $ 30.00
Department of Human Services
1 Monthly Pass $ 14.00
200 Tickets $ 80.00
T-ffd.bb
At $.50 bus fare for twelve months, July, 1985 to June, 1986:
Job Service ($100.00 per month) $1200.00
Crisis Center ($37.50 per month) $ 450.00
Department of Human Services
10 Monthly Passes $ 160.00
Tickets ($100.00 per month) $1200.00
53010.00
Total for 13 months $3234.00
MONEY AVAILABLE
Remaining in FY85 Aid to Agencies Contingency
Fund (estimated) $2025.00
Allocation for FY86 to Aid to Agencies
Contingency Fund
$3468.00
Total Money Available $5493.00 I
I
Balance Available as Emergency Aid to Agencies
through June 30, 1986 $2259.00
i
i
r2
JOB SERVICE OF IOWA - Bus Tickets for Use by the Unemployed in Job Seeking
Activities.
The free bus ticket program has been in place at Jab Service since September
6, 1983 and has been running smoothly. Usage of the program has been
increasing; the average for the entire program has been $64.00 per month, bJob
ut
the average of January through March of 1985 has been $114.00 pert be_
Service accepted this program wdish the stipulation that they _
to screen clients or keep records.
basis on which they
PROPOSAL: Continue this program at Jab Service of Iowa with no responsibi -
ity for screening or ram.) continue tohis is the only limit the tickets available to each
will utilize the program.) one time. Limit ticket availability to $100 per
individual to three at any receiving a maximum of $100.00 in free
month at this site with the agency ft month will be
provided for the next
tickets at the first of each the number month. if
there are tickets leover at the
end of any month, job
0.00
reduced by the number left ovenext smooth theyxawill: receive ef585e00asin 4free
in free tickets remaining;
tickets. [$100.00 - ($40.00 - $25.00) = 585.003
I IOWA CITY CRISIS INTERVENTION CENTER
ed
The Crisis Center proposes to make tickets available to clients on alo ed
�j basis. Some examples of individuals to be served include the newly employed
who need help getting to work until they receive a first paycheck,ointments, or
who need transportation roblems whichtainterfere otheragency
etheir appointments,
to get
clients with emergency p
their children to school. The tickets would be issued on a crisis or
emergency basis as are all forms of Crisis Center asssupply
monthly The
ports of
requesting 75 bus tickets per month and will supp y
tickets issued and the purpose of their use.
provided upon receipt of a
PROPOSAL- Provide the Crisis Center with bus tickets at the levelleegWesWel;
75 per month. Each month's tickets will be p
monthly report of use for the month which is one month past (examp
issue the September tickets only after we have received the report for aseyof
vidualport is to in lu a thenumber.number
tickets�ckets ea h eceiveissuedd,tand ntheepurp semonof
the tickets' use. If there are tickets left over at the end of any
less $10.00. (Example: Crisis
number of tickets remaining Center has $25.00
next month will be reduced by the
the number of tickets provided for the
[537x50 ee b($25us itickets
00510 00 left-) next month they receive 522.50 in free tickets-
-
JOHNSON COUNTY DEPARTMENT OF HUMAN SERVICES
kets at
The Department of Human Services' proposal for the use of free bus iscservice
needs. An
their office falls into two distinct cate,s with gories. The firs group
clients of the Department wouldHuman
be aservice
mother who is court ordered to have her
example of this category
22
child in day care five days the eek nece
and iforth outo trips per
For this
days in o one month to the Department of Human Services is proposing includes
we
group of individuals, bus passes per year. The second group
supply them with ten monthly
job seekers, general relief clients, and others who have emergency needs
similar to those found in clients at the Crisis Center. The Department of
Human Services is requesting 200 tickets per month for this group. These
would be provided on a need basis.
PROPOSAL: Provide the Department of Human Services with bus tickets and
passes at the level requested. The passes would be provided on a request
basis not to exceed ten in one year, with Carol Thompson or her designate
contacting the Public Transit Department when a free pass is required. The
free tickets would be provided at the level requested: 200 tickets per
month. Each month's tickets will be provided upon receipt of a monthly
report of use for the month which is one month past (example, we will issue
the September tickets when we receive the report for July). The report is to
include the number of tickets issued, the number of individuals served and
the number of tickets each received, as well as the purpose of the tickets'
use. If there are tickets left over at the end of any month, the number of
tickets provided for the next month will be reduced by the number of tickets
remaining less $25.00. (Example: The Department of Human Services has
$50.00 in free bus tickets remaining at the end of a month; next month they
will receive $75.00 in free tickets. [$100.00 - ($50.00 - $25.00) = $75.00]
/sp
I"
City of Iowa City
MEMORANDUM
OA111 May 10, 1985
TO: City Council
FROM: City Clerk
160 Absence
I will be attending the International Institute of Municipal
Clerk's annual conference from May 19 through May 24th. In
my absence, Deputy Clerk Ramona Parrott will serve as Acting
City Clerk.
917
;Police, firefighters, others in unions question
what ruling will do to comp time, labor
contracts
Area government officials and
Labor union leaders have more
questions than answers about how
the U.S. Supreme Court's Garcia vs.
San Antonio Transit decision will
affect workers — in particular the
Jobs of police officers and firelight.
ers.
Mike Goldberg, a detective who
heads the 42 -member Police Labor
By Gargtle slaN wrifors ram Wafah,
Ark Gknln and Dick Hoparr
Relations Organization In Iowa City,
fears federal regulations now being
drafted in the wake of the Feb. 19
decision will undermine the com-
pensatory time provisions of a new
two-year contract that takes effect
July 1.
"I we It as unwanted intrusion ti
that it's likely to change things that
have been mutually agreed upon,"
Goldberg said. "We have comp time
now by mutual agreement, but the
Fair Labor Standards Act says we
can't carry It during the year.
"We Juat : entered into another
provision so we could carry it put
the end of the fiscal year Into the
late summer months. It was all
achieved through the give-and-take
of collective bargaining. It's some-
thing we got by having to give
something .else. Now, the federal
government takes It away, but we
don't get anything back."
Iowa City 'City Manager Neal
Berlin said the city's taking a wait.
and -see approach before committing
too much time or effort to trying to
sort out the decision's implications.
"Given all of the possibilities, I
don't know which will become
reality," Berlin said. '"there's no
sense plunging Into It and then, two
months later when the regulations
come out starting all over again.."
That waft -and -we approach Is
shared by top officials In Llnn
County and Cedar Rapids..
Robert McMahan, Cedar Rapids
city eontmller-sudltor, said he Is
most concerned that the city cannot
let employees build up compensato.
ry time Instead of being paid for
overtime, something the city has
been doing.
He said the ruling could affect
comp time for police officers, but
didn't see any drastic shifting in
police schedules because officers
normally work 40•hour weeks. His
big concerns ere with transit work-
ers, who work split shifts, and
firefighters, who work 24-hour
shifts.
Trade Elliott, Linn County Em-
ployee Relations director, skid she'll
have a better Idea of the county's
situation after she and other county
and Cedar Rapids officials attend a
seminar on the ruling this week In
Des Moines.
After only a cursory review of
available Information on the Garda
ruling, Elliott said, "It does not
appear that it will have a drastic
effect on county operations." But It
could mean clanging definitions of
some workweeks, she said.
She said the county will have to
sit down with representatives of the
American Federation of State,
County and Municipal Employees to
talk about the ramifications of the
'coling on contracts effective this
July I.,
Charlie Boldt, a staff represents -
live for AFSCME who deals with
Linn County workers, said for now,
the union considers those new
contracts legal and binding.
"We're dealing with a lot of gray
areas that are open to a lot of
Interpretation." he said. "Until court
test cases come about, 1 think
there's some doubt in the Depart.
ment of Labor's mind how to
administer the situation,"
DICK CRAIG, who heeds Iowa
City's 45 -member firefighter's on-
ion, said but week he's heading for
Chicago Wednesday for an Interns-
tional Association of Tirefighters
union regional seminar on the
Implications of the Supreme Court
decision.
Unlike Iowa City's police union,
Craig said members of.Loral 61 of
the international union aren't con-
cemed about losing comp time.
"Nobody here has,'ny concerns
about romp time. because we don't
have it, except up to 411 hours," he
said. "But we've been working for
years for a shorter workweek."
Craig said firefighters are now
assigned on a nine -day work cycle
that involves 24-hour shifts. Their
schedules translate to 72 hours on
the .Job for that nine -day work
period. Craig's reading of the Fair
labor Standards Act Indicates that's
four hours too many under the
special schedules stipulated for
firefighters and police officers.
Jim Miller, president of Cedar
Rapids focal 11 of the International
• Association of Firefighters, believes
the Supreme Court decision also
will make Cedar Rapids firefighters
eligible for overtime pay if they
remain on the current work sched•
ule, which has them working an
average of 56 hours a week.
FOR LIN9 sheriffs deputies, the
ruling probably won't have much
effect Current contract language
I requires that overtime work be paid
in overtime wages, not in compense.
'tory time off, according to Bob Witt,
head of focal 2663 of the Public,
Professional & Maintenance Em.
ployees..
But in Johnson County, Capt.
Doug Edmonds said last week it's
clgar the department Is' going to
have to revise We week -to -week
scheduling of deputies and other
department workers.
Edmonds predicts any changes
required by the decision will mean
fewer law enforcement services, not
hiring more deputies. Tbal may
mean renoglating patrol contracts it
has with the county's rural towns.
First Session, Bulletin No. 10 May 8, 1985
This will be the last legislative bulletin for the first session of the 71st
General Assembly.
Both chambers adjourned on Saturday after passing a gas tax bill in the final
hours of the session. Supporters of the bill argued that it was necessary for
economic development in the state. Opponents argued that the amount of money
raised after exemptions and credits rare given was not enough to have any Signifi-
cant impact an the road system. Contained in the bill was a RISE program, Revita-
lize Iowa's Sound Economy. The bill provides that no -thirds of the revenueraised
for roads will be placed in this fund with 25% of the money earmarked for citypro-
grams. Originally the Howe had reduced this anount to 18% which is equal to our
current distribution. Cities vete able to obtain a reconsideration on thisportion
of the bill and the final bill contains 251. The other one-third of the money will
go directly into the Rod Use Tax Fund at the current rate of distributlon.Attempts
to mend the distribution formula were unsuccessful although an additional 12.25
million or 1/40 of revenue was earmarked for public transit progress. This is a
percentage amount and not an absolute dollar figure.
Because the tax will be phased In war a year's period of time with the first two
cents becoming effective July 1, 1985, it is difficult to estimate the total dollar
impact on cities. Conservatively, the 18% of is which Sees into the fund could
produce between $1.8 and $2.2 million for cities. The RISE portion available to
cities could amount to wet SS million. The cities' portion of RISE is a set-aside
and only cities can apply for use of the money. IDUT will we several factors out.
lined in the bill as criteria for disbursing the revenue and one of the was could
be reduction of bonded indebtedness.
We expect that attempts will be made next session to place a Sumet provision on
the RISE portion of the proposal and eventually have the funding avert entirely
to the RIR formula. Finally, the previsions which would have "feathered in" the
tax along Iwa's southern borders were removed from the bill.
On balance, the session was fairly successful, although much of the work will not
be readily apparent until the rules and administration for such programs like the
lottery an up and operational.
Two of the major policy priorities which had consumed a gnat deal of attention for
many years - local option taxing authority and repeal of the absolute veterans'
preference legislation - passed and have been signed by the Governor.
Attempts to repeal the state municipal assistance legislation were stopped only
after the strong cooperative efforts of all cities.
$10 millim.. in new revenue will become available to local government through the
provisions of the state lottery bill which has also been signed by the Governor.
Corrections and changes were tide to the public funds legislation and cities were
removed from the administrative duties as third -party bailees and were exempted
from liability. This bill also reinstated a limited sinking fund In the event of
default priority to public funds and provided additional flexibility to cities in
investing idle public funds.
All traditional progress of assistance were passed and signed. They include mlmi-
cipal assistance, sewage works construction revenue and transit assistance. The
appropriations for these programs in future years will depend on growth in the
state general fund.
Cities were freed from the financial obligations and administrative responsibilities
associated with the psychological testing requirements passed lost session. This
responsibility has now been shifted to the Iowa Lar Enforcement Academy and becomes
effective 1n 1986.
no League was successful In exempting its association's workers' camp program
for cities and employees from the 21 insurance premium tax. This will mean contin-
ued savings for cities who are members of this program and for other programs
M
V ague
LEGISLATIVE
V
eea1C11w
4M ie0
BULLETIN
o.mrai...sasw
16111 7e60ee1
First Session, Bulletin No. 10 May 8, 1985
This will be the last legislative bulletin for the first session of the 71st
General Assembly.
Both chambers adjourned on Saturday after passing a gas tax bill in the final
hours of the session. Supporters of the bill argued that it was necessary for
economic development in the state. Opponents argued that the amount of money
raised after exemptions and credits rare given was not enough to have any Signifi-
cant impact an the road system. Contained in the bill was a RISE program, Revita-
lize Iowa's Sound Economy. The bill provides that no -thirds of the revenueraised
for roads will be placed in this fund with 25% of the money earmarked for citypro-
grams. Originally the Howe had reduced this anount to 18% which is equal to our
current distribution. Cities vete able to obtain a reconsideration on thisportion
of the bill and the final bill contains 251. The other one-third of the money will
go directly into the Rod Use Tax Fund at the current rate of distributlon.Attempts
to mend the distribution formula were unsuccessful although an additional 12.25
million or 1/40 of revenue was earmarked for public transit progress. This is a
percentage amount and not an absolute dollar figure.
Because the tax will be phased In war a year's period of time with the first two
cents becoming effective July 1, 1985, it is difficult to estimate the total dollar
impact on cities. Conservatively, the 18% of is which Sees into the fund could
produce between $1.8 and $2.2 million for cities. The RISE portion available to
cities could amount to wet SS million. The cities' portion of RISE is a set-aside
and only cities can apply for use of the money. IDUT will we several factors out.
lined in the bill as criteria for disbursing the revenue and one of the was could
be reduction of bonded indebtedness.
We expect that attempts will be made next session to place a Sumet provision on
the RISE portion of the proposal and eventually have the funding avert entirely
to the RIR formula. Finally, the previsions which would have "feathered in" the
tax along Iwa's southern borders were removed from the bill.
On balance, the session was fairly successful, although much of the work will not
be readily apparent until the rules and administration for such programs like the
lottery an up and operational.
Two of the major policy priorities which had consumed a gnat deal of attention for
many years - local option taxing authority and repeal of the absolute veterans'
preference legislation - passed and have been signed by the Governor.
Attempts to repeal the state municipal assistance legislation were stopped only
after the strong cooperative efforts of all cities.
$10 millim.. in new revenue will become available to local government through the
provisions of the state lottery bill which has also been signed by the Governor.
Corrections and changes were tide to the public funds legislation and cities were
removed from the administrative duties as third -party bailees and were exempted
from liability. This bill also reinstated a limited sinking fund In the event of
default priority to public funds and provided additional flexibility to cities in
investing idle public funds.
All traditional progress of assistance were passed and signed. They include mlmi-
cipal assistance, sewage works construction revenue and transit assistance. The
appropriations for these programs in future years will depend on growth in the
state general fund.
Cities were freed from the financial obligations and administrative responsibilities
associated with the psychological testing requirements passed lost session. This
responsibility has now been shifted to the Iowa Lar Enforcement Academy and becomes
effective 1n 1986.
no League was successful In exempting its association's workers' camp program
for cities and employees from the 21 insurance premium tax. This will mean contin-
ued savings for cities who are members of this program and for other programs
M
currently self funded.
A new revolving fund for capital purchases of transit was created within IDOL wing
revenue created from the oil Overcharge surplus which will cane back to the state.
Exact mounts are not known At this time although indications re that the initial
mount will exceed 1400,000.
he
or
the balance bbetweennmanagementiand employassed ee right, ifbefore signedtand pmvldeswann upset
ex-
panded list of issues which must be bargained. We expect to see this issue back
before future general assemblies.
The prevailing wage bill which only affected state agencies is an minus sign of
fuurllblve
tot beewatchedncarefully l iniyers ahead and will slation which would aentail ffect caagreat deal ofies. Ibis sue i
movemet toward Work by the
League.
The ve efforts
areaccntinued omunityecollages adsion of j largetandnsmallrWsinesseslshatgrowingiconcernbecewe
of the lack of financial controls and accountability associated with to decisions
by non -elected directors of ane community colleges. Further work needs to be done
in his Ara to pride swe
Andtpubl cehearingsAs reerequired fort city officials aonltax �issues sandutime
budgeblic ts.
Attempts to resurrect legislation on sidewalk liability, outdoor advertising, n-
relatinguto pensioneandgretirementibenefitnpmgrus failedstonwinvapprcval. bills
The long -run lmplSutions of the tax legislation which calls for phasing out per-
sonal property tax and the tax on machinery and equipment cannot be fully measured
at this time although from preliminary counts the impact an local budgets could be
substantial. Although these issues were tied to the local optim cuing authority
we believe that the votes wean then to pass both issues regardless of local Option
tax.
Continued pressure an the state general fund and slower than anticipated "venue
growth will mean further attempts will be made an rolling back state appmprlations,
freezing state spending or eliminating certain appropriation programs in order to
maintain a state spending pmgrm or state general fund.
Next
ing and
revisingsion the stated school aid formumarked by la fudingpolitical
ducation programs. Wealsoattention
to
and police wad fire personnel aswell be
enedJwtments ifits for nnt IPEASd "tired employees
If this session produced nothing else, it showed that on my given issue if cities
work together toward a comm goal, they can have a significant impact on legisla-
tion. This was evidenced by our success with municipal assistance.
Des
Cities
an those issues dgtheurs workSth paidheir off inethel enEslato" at hone and In
This type of cooperative attitude can also apply to all other issues and similar
successes are possible in future general assemblies.
STATUS OF PENDING LEGISLATION
Forwilltbesreturned hoe bills tto the hat vchamber dinhwhich stheyrigin td under e and the Senate in tafjoint possession
rule And retain til
passed one howetbutrnoa
not other willnberrete
retuned thecommitteeBillsn.
omitteeof Origin
p and
have to be pr sed through the committee structure again next session. Bills which
have passed one house but not the other that were still in committee at adjourn•
anent can still be debated by that committee again next session and ...laws their
course through the general assembly.
SPECIAL SESSION
Several weeks ago them was considerable talk about the need to have a special
session. primarily it would have focused on the issue of school funding. Itwould
appear that because of the commitment that special interim committees will be work -
Ing
Ing on this issue that this issue no longer would be the focus or came a special
session to bcalld. tiat the
federal level thatecould fplace e lwa4 tax Iowa in contradiction ofga
are thestate then
171f
.3-
a special session say be needed to asks the necessary 619e1 in Iowa's laws prior
to neat imuary when tat fetal are to be mailed for the 1985 tea year.
LEGISLATIDN REUTING 111 CITIES
of all legislation affecting cities will be featured in the
A complete aof nalysisJuleressuet n IObegl"tnglthelptocessgoffpiecing itlegiallstogethers very detailed and
INTERIM LEGISLATIVE ACIIViTI
i
All interim Lai
and special
$
esslen activity will be reported in the League
magazine unless special attention to A particular
is needed, in which case re
i will issue a bulletin.
As of this writing there are numerous issues rhlch, are of interest to cities m
i
which could be tim will be
which ells for45
saudied atudyof public retirmmtring the interim. Osystmsamdtaereectionsn passed hby
the Se,Itinate tate Government
retirement to also study certain sections of the fpda
i
' COPIESOF LEGISLATION
Cies ofby writing
ling
Ron, (515)ll
x281 Ss36for thelSenate illcan be otained Boom (515) 2 1-SI73 orlHouse
theieague
office.
SPECIE
' would like to extend ry personal appreciation to all local ofilbills
In closing I took the time to contact state legislators on bills
vho, doting the put session, • of local contact
of primary importance to cities. Those conttts rem in This cues the deciding
edges In either hsuge or defeat utted and slquldfba Particular band fincreased . This �during the interim
cannot be overemp
' when legislators are at rot.
ague AsIgoeso those
Similar thanks all .aparttwltou"sain v"ariousulegal and Administrative ls who worked with th, aapticlee resource people
to Parfet legislation and to work it though the legislative precaTT•
s
CITY OF IOWA CITY
0
ANNUAL
BUDGET
FISCAL YEAR
1986
(� I L E 0
UU MAY 101°F,
MARIAN K. KARR
CITY CLERK (1)
9z0
O P E R A T I N G B U D G E T
FISCAL YEAR 1986
JULY 1, 1985 - JUNE 30, 1986
C I T Y O F I O W A C I T Y
rti
CITY MANAGER
Neal G. Berlin
M
William Ambrisco
Larry Baker
Kate Dickson
CITY COUNCIL
John McDonald
Mayor
F itaM^til
Clemens Erdahl
George Strait
Ernest Zuber, Jr.
FINANCE DIRECTOR
Rosemary Vitosh
N
o
P CITY OF IOWA CITY
p CHIC CERER 410 E. WASHNGTON ST. IOWA CITY, IOWA 52240 (319)356-500D
i
f6 March 29, 1985
City Council
City of Iowa City
410 E. Washington St.
w
Iowa City, Iowa 52240
Mayor and Councilmembers:
Submitted herewith, in compliance with the provisions of Article IY, Section 4.04(9) of the Charter, is the
Operating Budget for the City of Iowa City for the period of July 1, 1985, through June 30, 1986.
In accordance with Chapter 384 of the Code of Iowa, the City Council held the budget hearing on February
26, 1985, and approved the budget on March 12, 1985.
Proposed expenditures are balanced with projected revenues and at the end of FY86 a General Fund unre-
stricted working balance of $828,971 has been provided. If actual revenue from State or Federal sources is
found to be less than projected in the FY86 Budget, 1t may be necessary to review the Budget for increases
to other revenues, decreases to expenditures, or a combination of both in order to again balance the
Budget. The estimates for expenditures and the allocation of resources have been made in accordance with
the Council's deliberations and discussions of departmental goals, objectives and programs.
The FY86 Budget was prepared using a program budgeting format. The performance measurements provide a tool
to monitor performance on program objectives; Because the increase in revenues continues to lag behind the
Increase in expenditures, each department was asked to provide only basic service delivery for FY86. There
is little flexibility in this year's budget to accommodate unanticipated service changes. We will have to
hold the line on expenditures.
The budget provides for a total appropriation of $29,867,899 which is comparable to an estimated expendi-
ture figure for FY85 of $29,970,542. The FY85 estimate is higher than the FY86 appropriation because FY85
includes a substantial amount of funding for capital projects. The capital projects funded in FY85 are
improvements to both parking ramps, $220,000, Landfill Leachate control, $341,000, final costs for the
Transit Facility, $269,000, and Shamrock/Arbor Storm Sewer, $208,000.
Revenues of $29,726,013 include $10,494,048 in property tax. The levy for agricultural buildings and land
remains at $3.004 per $1,000 assessed value. The levy for all other properties will be $10.885 per $1,000
assessed value, an increase of 2.2% from the prior year's levy.
FY86 BUDGET SUMMARY
This summary states the total budgeted expenditures and the economic relationship in constant dollars to
the previous two years. It also shows the FY86 Budget's effect on a residential property owner's tax
payments and highlights program changes which occur in the FY86 budget. —
FY86 over FY85
Increase or
FY84 FY85 FY86 Decrease "
I.'Comparison of operating budget increase
with inflation and constant dollar budget:
Actual Budget* $18,503,748 $20,038,277 $20,391,844 1.8% m�
Budget in Constant 1967 Dollars 6,062,827 6,376,563 6,239,854 (2.1X)
*Excludes Debt Service, CDBG, Enterprise Reserves and Transfers
2. All Funds - Total Budget $26,941;808 $29,970,542 $29,867,899 (0.3X)
3. General Fund $11,841,824 $12,792,793 $13,587,157 6.2%
4. Total Tax Levy 11.908 10.652 10.885 2.2%
5. Average Residential Property Taxable Valuation $38,773 $45,946 $47,661 3.7%
6. Average Residential Property Taxes, City Share $461.71 $489.42 $518.79
Increase (Decrease) over prior year $27.71 $29.37
% Increase (Decrease) 6.0% 6.0%
e
is
N
ll 7. The transit fare is scheduled to increase from 3.40 to $.50 effective July 1, 1985. The fare was last
increased in FY83. The recent reduction in Federal and State Transit Assistance has increased reliance
upon fare revenue and the local subsidy for funding of transit operations.
W 8. The monthly refuse collection rate is proposed to increase from $3.50 to $4.30. This rate increase will
make the operation 100% self-funded. Therefore, for the first time, refuse collection operations will
not require a subsidy of property tax monies from the General Fund.
IJ
9 Road UsTax Streets, makingvitues necessaryue to againlag to fundnd the anal a portion of theseting c stsosts fromfor p opertyitaxnrevenue. and for
is 10. Council approved the following expanded service level requests with the intent of improving efficiency
iv of each respective division and/or because the division's request either assured non -property tax
revenues to cover the cost or showed future offsetting cast savings that could balance the added
costs.
a. A file cabinet for each the City Attorney, Broadband Telecommunications, Streets System Maintenance
and Forestry/Horticulture, total $890.
b. Compensation for Broadband Telecommunication interns that work on a regular basis broadcasting City
programs, $300.
c. An Assistant Finance Director to assume responsibilities of risk management and investments, total
salary and benefits of $33,163.
d. An Administrative Clerk/Typist to do the clerical work for the Fire Department, total salary and
benefits of $18,891.
e. Four hi -rise harness packs for firefighters to safely carry cumbersome hoses through multi -story
buildings, total $400.
" f. An electronic arson detector to aid firefighters investigating causes of a fire, total $400.
g. Add one-half time Recreation Supervisor, to make a current position full-time, for the purpose of
establishing programs for volunteers, community -wide events, and attaining funding grants.
h. Personnel additions in the Equipment Maintenance Division. Two positions were added as a result of
staffing needs for the maintenance of buses. The complexity of repair work on the City's newer
buses and the operation of the maintenance
buses. new transit These recommendations resultitate from anstudyade
of
in the maintenance work now being provided for
of
transit maintenance operations which was completed in FY85.
I. A toxic gas meter for Pollution Control, $1,500.
J. Add $10,000 to the Assistant Nater Superintendent's salary for the purpose of training this
position for the Superintendent's position.
11. Personnel costs are based on the settlement of contracts with the three employee unions. Refer to the
Budget -in -Brief for details of the contracts that have been settled. AFSCME represents all employees
but administrative, police and fire employees. AFSCME settled in January 1985 with a two-year con-
tract, July 1, 1985 through June 30, 1987, the International Association of Firefighters, in February —
1985, agreed to a one-year contract, July 1, 198through June 30, 1986; and the Police Labor Relations
5
Organization has negotiated a two-year contract, July 1, 1985 through June 30, 1987. The City Council
decided on salary and benefits for administrative and confidential employees in March 1985.
12. The estimated year-end fund balance for the General Fund in FY86 is higher than the balance that the
City has tried to maintain in the past. The increase in the balance results primarily from surplus
funds from FY84. It is financially prudent to increase the year-end balance since financial projec-
tions indicate that the City is facing lean years, starting in FY86.
cy In
73.
alt
13. with capitals in the expenditures.
A recommendat in its tion of a from the mrecentfiscal
reviewiof Iowa City'sThat
budget policy
Distinguished Budget Presentation Award was that specific financial policies which guide the prepara-
tion of the operating budget should be stated in the budget. This has been done in the section
entitled Financial Policies for the Operating Budget. These policies are not new, but are a summation
of the policies used in past years. The two major items in the policy statement deal with the prepara-
tion of a balanced budget such that: 1) available resources and anticipated expenditures are equal;
in he theyear-end
aquarternof thedbalance followingifialyear. maintained atThelevel
City which
Councilwill
reviewed cash
thesew policies Bnts
and
adopted them as part of the Operating Budget. "
Sincere 1/ yours,
Neal G. Berlin
City Manager
I
((l
17
GOVERNMENT FINANCE OFFICERS ASSOCIATION
AWARD FOR
Disttnguisw
la
Budget Presentatton
PRESENTED TO
City of Iowa City, Iowa
For the Fiscal Year beginning July 1, 1984
DISTINGUISHED BUDGET PRESENTATION AWARD
The Government Finance Officers Association of the United States and Canada (GFOA) presented an Award for
Distinguished Budget Presentation to the to receive Of thislawarCite�governmentala for tunit mustual bpublish a budgeet for the t document
beginning July 1, order
that meets program criteria as a policy document, as an operations guide, as a financial plan and as a
communications medium. The City of Iowa City was one of the first nineteen organizations to have received
the award on a national basis.
The award is valid for a period of one year only. We believe our current budget continues to conform to
program requirements, and we are submitting it to GFOA to determine its eligibility for another award.
APPRECIATION
This budget includes the ideas and recommendations of many citizens, the City Council and the City
staff. During the year many suggestions are received from citizens in City Council hearings and
informal contacts. The major impact of the City Council upon this proposed budget is in the prior-
ities and programs adopted by the City Council during the current year.
While all.departments were intensely involved in the budget preparation, most of the credit for
the budget document goes to the members of the Finance Department. Particular gratitude is expres-
sed to the Finance Director, the Senior Accountant and the Finance Secretary.
While we surely appreciate all contributions to this budget, it must be remembered that the real
thanks must go to the City employees who on a daily basis transform this document into citizen
services.
Resolution No. 85-60 --
A CESOLVTION ADOPTING THE ANNUAL BUDGET FOR TNI FISCAL YEAR ENDING JUN[ Se. IM.
Be 11 Resolved by the Council of the City of InVA CITY Iowa:
The annual budget for she fiscal year ending June 30, 1966, as set forth In the Budget Summary Certificate and In the detailed
budget In support thereof showing the revenue estimates and appropriation expenditures and allocations to programs and
activities for sold fiscal year is adopted, and the clerk is directed to make the filings required by low and to set up his books in
accordance with the summary and details "adopted.
March 12, IVES, b the following vote: (list names
Poised and approved on Y )
Ay"; Zuber Nay": HaaP —
Ambrisco
Baker w
Dickson
j
Erdahl t
McDonald
Strait j^J
/✓I.J Mayor I
Attest: /✓ , Clerk
Reot•hcd R Appicvco
11 Tjpleflof Dope nJ
rt
I
W ir.�Y W Y •�•
1 0RT 0/.- 101r [I]Y , IOWA
CITY BUDGET CWdIFICATE SUMMARY ON A[RS�BASIS mlr 1. IMI—MY r, Iw
J1[TIr IM!]m YOOp
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CA1114 WNIbAWM1-C 140 1M
Nb
N
C-%
CITY OF IOWA CITY
FISCAL YEAR 1986
OPERATING BUDGET
—
TABLE OF CONTENTS
PAGE
ORGANIZATIONAL CHART
. .. . . . . . . . . . . . . . . . ..
. 1
FINANCIAL POLICIES FOR THE OPERATING BUDGET
. .. . . . . . .. . . . . . . . . .
. . 2
BUDGET -IN -BRIEF:
General Governmental Operations
. . . . . . . . . . . . . . . . . . .
. . 5
Enterprise Funds
. .. . . . . . . . . . . . . . . . ..
. 17
Chart: Impact of Inflation on Budget
. .. . . . . . . . . . . . . . . . .
. . 21
'
General Fund Receipts Summary
. .. . . . . . .. . . . . . . . . .
. . 22
General Fund Expenditure Summary
. .. . . . . . .. . . . . . . . . .
. . 23
w
GENERAL FUND:
Policy b Administration Program:
�.�
Administrative Receipts
. .. . . . . . .. . . . . . . .. .
. . 24
City Council
. . . . . . . . . . . . . . . . . . .
. . 25
"
City Clerk
. . . . . . . . . . . . . . . . . . .
. . 28
City Attorney
. .. . . . . . . . .. . . . . .. .
. . 32
Economic Development
. .. . . . . . .. . . . . . . . . .
. . 35
City Manager
. .. . . . . . .. . . . . . . . . .
. . 36
Human Relations
. .. . . . . . . . . . . . . . . . .
. . 39
Civil Service Commission
. .. . . . . . . . .. . . . . . . ..
. 43
Broadband Telecommunications
. .. . . . . . . . . . . . . . . . .
. . 44
Broadband Telecommunications Commission
. .. . . . . . .. . . . . . . . . .
. . 48
Finance Administration
. .. . . . . . . . . . . . . . . . .
. . 49
Accounting
. .... . . . . . . . . . . . . . . .
. . 52
Central Procurement Services
. . . . . . . . . . . . . . . . . . .
. . 56
Treasury
. .. . . . . . . . . . . . . . . . .
. . 59
Word Processing
. .. . . . . . . . . . . . . . . . .
. . 63
Risk Management
. .. . . . . . . . . . . . . . . . ..
. 66
Government Buildings
. .. . . . . . . . . . . . . . . . .
. . 67
Civil Rights
. .. . . . . . . . .. . . . . . . .
. . 70
Human Rights Commission
. . . . . . . . . . .. . . . . . . .
. . 74
Home and Community Environment Program:
Planning and Program Development:
Administration
. .. . . . . . . . . . . . . . . . .
. . 75
Urban Planning 8 Development
78
^
Riverfront Commission
83
Design Review Committee
Planning b Zoning Commission
Historic Preservation Commission
Engineering
Public Works Administration
C.B.D. Maintenance
Energy Conservation
Resources Conservation Commission
Traffic Engineering
Street System Maintenance
Forestry/Horticulture
Cemetery
Community Protection Program:
Police:
Administration
Patrol
Criminal Investigation
Records and Identification
Crossing Guards 8 Emergency Operations
Fire
Animal Control
Housing b Inspection Services:
Administration
Building Inspection
Fire Prevention b Safety Inspection
Housing Commission/Board of Appeals
Human Development Programs:
Recreation
Parks
Library
Parks b Rec. Admin.
Parks d Recreation Commission
Senior Center
Senior Center Commission
ENTERPRISE FUNDS:
Parking Revenue:
Parking Operations
Parking Reserves
Pollution Control Revenue:
Pollution Control Operations
Pollution Control Reserves
84
85
86
87
91
94
97
101
102
105
109
113
117
120
124
128
132
135
139
143
146
150
154
156
160
164
169
172
173
178
179
184
187
192
■
t6
Water Revenue:
1
Water Operations
195
Water Reserves , ,, , , , , , , , , , ,
, , , 199
Refuse Collection Operations . .. .. . . . . .. . .
. . . . . . .. 203
Landfill:
l t
Landfill Operations . . . .. . . . . . . . .
. . . . . . . . 208
Landfill Reserves . .. . . . . . . . . . .
. . . 212
yi
Airport:
12
Airport Operations ,,,,,,,,,,,,,,,,,,,,,
213
Airport Commission ,,,,,,,,,,,,,,,,,,,,,
214
4
Airport Reserves , , , , , , , , , , , , ,
, , , , , , , , 217
Mass Transportation:
`
Public Transit Operations . . . . . . . . . . . . .
. . . . . . . . 218
Public Transit Reserves . . . .. . . . . . . . .
. . . . 223
"
DEBT SERVICE FUND:
Fund Summary . . . .. . . . . .. . .
. . . . . . .. 224
Summary of Expenditures . . . . . . . . . . . . .
. . . . . . . . 225
TRUST AND AGENCY FUND:
Fund Summary . . . . . . . . . . . . .
. . . . . . .. 226
SPECIAL REVENUE FUNDS:
Road Use Tax . . . . . . . . . . . . .
. . . . . . . . 228
Revenue Sharing . . . . . . . . . . . . .
. . . . . . . . 230
J.C.C.O.G.
Administration , , , , , , , , , , , , ,
, , , , 232
Transportation Planning . . . . . . . . . . . . .
. . . . . . . . 236
Rural Planning . . . . . . . . . . .. .
. . . . . . . . 240
Human Services Planning . . . . . . . . . . . . .
. . . . . . . . 244
COMMUNITY DEVELOPMENT BLOCK GRANT:
COBG Metro Entitlement , , , , , , , , , , , , ,
, , , , , . , , Y48
Committee on Community Needs . . . . . . . . . . . . .
. . . . . . .. 254
INTRAGOVERNMENTAL SERVICE FUND:
Assisted (lousing:
Section 8 Existing . . . . . . ... . . . . .
. . . . . . 255
Public (lousing Turnkey . . . . . . . . . . .
. . . . . . . 259
M
Equipment . . . . . . . . . . . . . .
. . . . . . . 261
CHARTS AND SUMMARIES:
Summary of Expenditures 8 Receipts - Charts . . .. . . . . . . . . . .
. . . . . .. 266
Financial Summary - F Y 8 5 , , , , , , , , , , , , , ,
, , , , , , , 269
Projected Financial Summary - FY86 . . . . . . . . . . . . . .
. . . . . . . 270
■
Transfers - In
Transfers - Out
Authorized Personnel
CAPITAL IMPROVEMENTS PROGRAM, FY1986-90
Resolution
Introduction
Fiscal Policy
Program Summary:
CIP Schedule
General Obligation Bond Issues
CIP Funding
Abbreviations
Projects:
Map A - Streets Projects
Bradford Dr. 6 1st Ave. Signals
Burlington St. Paving
Benton St. d Mormon Trek Blvd. Signals
Scott Boulevard Paving
Byington b Melrose Ave. Intersection
Melrose Avenue Paving
Rohret Road
Alley Paving - FY86
Dubuque Road Improvements
Dubuque St. Iowa Ave. to Park Rd.
Extra Width Paving: Foster Road
Taft Speedway Paving
Dodge St. -Dubuque Rd, to Governor
Railroad Crossing at First Avenue
R.R. Crossing at Dubuque St. and
Clinton Street
Extra Width Paving: First Avenue and
Sandusky Or.
Map 8 - Bridges 6 Sidewalks Projects
Burlington Street Bridge Reconstruction
Dodge Street Bridge Deck Repair
Benton St. Bridge Widening
Burlington St. Bridge at Ralston Crk.
Woolf Avenue Bridge Beck Repair
Burlington St. Footbridge
Gilbert St. Bridge Beck Repair
Creekside Sidewalks Neighborhood
Strategy Area
Mercer Park Sidewalk
Willow Creek Park Sidewalk
, , . .
271
. . .
272
.. ..
273
275
276
.....
278
, , , .
281
. . .
282
. .. . .
283
. . . .
287
, , , .
288
289
290
291
292
. . .
293
294
295
296
. . . . .
297
298
299
300
301
... .
302
. . . .
303
. .. .
304
. . . . .
305
306
307
. . . . .
308
. . . ..
309
. . . . .
310
. . . . . .
311
. . . ..
312
, , , ,
313
. . .
314
. . . . . .
315
North Dubuque St. Sidewalk
Sidewalk Construction - FY86
Map C - Urban Renewal, City Facilities
b Other Projects
CBD: Clinton Street
Parcel 165-2A
Ralston Creek Channel Improvements
Ralston Creek Property Acquisition
and Clearance
Pool Facility
Mercer Park Diamond 04 Lights
Bus Fleet Expansion/Replacement
Animal Control Facility
Airport Master Plan Improvements I
Aircraft Parking
Benton St. Culvert Replacement
North Corridor Sewer
Orchard St. b Douglass St. Storm Sewer
Spruce St. Storm Sewer
Landfill Leachate Control
CIP PENDING LIST:
Civic Center Expansion
Wastewater Treatment Facility
Existing Wastewater Treatment Plant
Upgrade
Parking Facilities
Pool Complex
Kirkwood Ave. E Dodge St. Intersection
Ridge Rd. 6 Dubuque St. Intersection
Airport Master Plan Improvements 11
River Corridor Buffer and Trail System
Iowa Avenue Restoration
....................
. . . . . . . . . . . . . . . . . . . .
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1
Coordination
�I
FINANCIAL POLICIES FOR THE OPERATING BUDGET
SCOPE
The purpose of this section is to present the policies that the City of Iowa City follows in managing its
financial and budgetary affairs for the Operating Budget. The funds involved are the General fund, the
Debt Service fund, the Enterprise fund, the Trust and Agency fund - Pension and Retirement, the Intra -
governmental Services fund, and the Special Revenue fund. Most of these policies are not new, but repre-
sent long-standing principles and traditions which have guided the City in the past and have allowed the
City to maintain its financial stability.
POLICIES
1. Balanced Budget
1. The operating budget of the City of Iowa City shall be drawn so that available resources and
anticipated expenditures are equal.
2. The City will maintain an unreserved balance at year-end at a level determined by Council to fund
cash flow requirements in the first quarter of a fiscal year.
11. Revenues
1. Property Taxes
Ec iA. General Tax Levy ri
The budget of the City of Iowa City shall be drawn so that the general tax levy does not exceed „
limits established by State law.
B. Debt Service Levy
Taxes shall be levied each year under the Debt Service Levy in the amount equal to the general
obligation principal and interest due in that same year, net of the portion abated or paid by
the enterprise funds.
C. Tort Liability Levy
The City levies for the expected costs of one year's premiums on property and liability
insurance policies held by the City.
2
D. Trust and Agency Levy
The City shall levy under Trust and Agency for: Q.
d.
1. The City's share of contributions to police and fire pension and retirement systems, at
rates determined by an actuary, for current sworn officers.
2. The City's share of contributions for employee benefits budgeted under the General Fund
only if the general tax levy is equal to the maximum levy established by State law.
E. Transit Levy
Taxes levied under the transit levy shall not exceed the limit established by State law, Tax
revenues from the transit levy will be receipted into the General Fund then transferred to the
Transit Fund.
2.
Fees and Charges
The City will establish fees and charges in accordance with revenue bond requirements or for
covering all or part of the related costs of providing the services. The City will review fees and
charges, at a minimum, on a biannual basis.
3.
Investments
The Cit will invest 100% of idle funds and will obtain the best
Y possible return on all cash
a
investments within the limits of the State law.
4.
Intergovernmental Revenue
i
Revenues from local, State and Federal governments will be used according to the restrictions or
intent placed on each.
5.
Additional Revenue Sources
The City will continue to search for additional revenues as a method of balancing its budget.
111. Expenditures
1.
Current Service Level
Maintaining the current level of services will receive first priority for funding.
2.
Cost Effective Programs
_
The City will encourage technology and capital investment programs which are cost effective and
reduce operating expenses.
3
3. Infrastructure and Equipment
The City will continue the scheduled level of maintenance and replacement for its infrastructure _
and equipment.
4. Reductions —
id
uctions. if the
consid-
erationnwillhbe given first ito aliternatives which oavoid demployee layoffs, resist arises,tuation
resist cutsIservice
and establish user fees. _
IV. Economic Development
The City will take active measures to encourage economic development of the community with the intent
of increasing jobs and the tax base. —
V. Debt Service
1. Purpose of Debt
Debt will fund capital improvement projects; it will not be used for annual operating expenses.
2. Debt Limit
The total general obligation debt will not exceed 5% of the total assessed value of real property.
�p
4
i
5
BUDGET IN BRIEF
Consistent with the practice of previous years, all revenue estimates are conservative.
The uncertainty of
Federal and State revenues continues to require a conservative approach. In budget preparation it is impor-
tant to ensure that the
level of revenue projected will actually materialize.
The expenditure budget
for all operating funds in FY86 is $29,867,899. Many reductions
were made in depart-
mental budget requests.
In particular, departments were not allowed to budget for emergency costs. Because of
this, budgets may need
to be amended more frequently. It is deemed more appropriate to amend a budget based on
actual need rather than
to allocate funding for every eventuality which, in most instances, will not occur.
17
15
GENERAL GOVERNMENTAL OPERATIONS
General Governmental Operations consist of the General Fund, the Debt Service Fund, the
Trust E Agency Fund,
la
the Equipment Maintenance
Fund, and the Special Revenue Funds.
I8
A. PROPERTY TAX
Is
The City's property
tax request of $10,494,048 for FY86 will be levied as follows:
It
FY84 FY85
FY86
°Assess
ment ssessmen
ssessmen
Dollars Per $1000 Dollars Per $1000 Dollars
Per $1000
General
6,055,152* 8.100 6,901,472** 7.718 7,247,084* 7.510
TrSubtotajAgency
1,251 5 if
575.85310:321 F 7,3242 '6
��
Tort Liability
66,369 .089 147,338 .166 355,300
.370
Debt Service
1,372,150 1.848 1,626,935 1.830 1,872,145
1.952
Transit
133 638 180 159 991 180 341,34
8,88 Ti�bB 8—S09:588 TFW TO484,5d0
360
TO 88S
Subtotal
,
o va vav easaaa
aaaaaa
Ag. Bldgs, d Land
8,106 3.004 9,386 3.004 9,508
aaaaaa ..vasa
3.004
aaaaaa
Total
8,890,584 9,518,974 10,494,048
aaasasaav eaaasaava .aaaaaa aaa
*Includes monies and credits of $28,816 and military credit of $13,800.
**Includes monies and credits of $27,620 (one-half, $13,810, was received in FY84)
and military credit
of $13,800.
5
Total assessed valuation in Iowa City increased from $1,124,655,722 to $1,174,927,158 as of January 1,
1984, or an increase of 4.5%. The majority of the increase resulted from real property growth (new
construction).
The taxable valuation is computed by applying the State's rollback factor to the total assessed valuation.
The rollback factor is designed to limit taxable valuation for the State, as a whole, to a 4% annual
increase. The County Auditor makes adjustments to property valuations and applies the rollback factors,
and property credits to arrive at the taxable valuations. Iowa City's taxable valuation increased from
$888,838,026 as of January 1, 1983, to $959,316,614 as of January 1, 1984. This is a 7.9% increase in
taxable valuation.
In preparing this operating budget, property taxes were held to a 6% increase for the average residential
property owner, over FY85 taxes. The increase in taxable valuation for residential property was 4%. This
is due to the rollback factor rising by 4% from FY85. The following chart shows how property taxes for
the average residential property will be affected by the property tax levy recommended in the proposed
budget. The average residential assessed valuation used in this chart is based on information obtained
from the City Assessor.
PROPERTY TAXES FOR AVERAGE RESIDENTIAL PROPERTY
FY86 INCREASE (DECREASE) OVER
FY84 FY85 FY86 FY85 FY84
AVERAGE RESIDENTIAL
ASSESSED VALUATION
1-1-82
$57,679
1-1-83
$65,754
1-1-84
$65,754
0%
14%
ROLLBACK FACTOR
.672223
.698754
.724832
4%
8%
TAXABLE VALUATION
$38,773
$45,946
$47,661
4%
23%
LEVY - ACTUAL/PROJECTED
11.908
10,652
10.885
2%
(9%).
PROPERTY TAXES
$461.71
$489.42
$518.79
6%
12%
6
Property is reassessed every two years. FY85 was a reassessment year. The taxable valuation in FY86
increased 4%. the amount that the rollback factor increased. It was therefore possible to increase the tax
levy by only 2% in order to hold the increase for a homeowner's actual tax dollars to a 6% increase over
FY85 taxes.
The property rollbackfactors
at a 4%rincreaseeeacihy year. the StFor FY85.698754rollbackewaso.698754 equalizethe
tresidentialstate-wide
property
and is .724lue for FY86. The rollback on commercial properties was .917230 for FY85 and is .954242 for
FY86.
the City alsoAs will
receive
revenuee law, tfromhe taxes
sx on ton agricultural $3.00375sper d$1000 ofland cassessed ated hvalue. in the CThe
y is
assessed taxable value for agricultural property is $3,165,122 and will yield revenue of $9,508.
Prbperty taxes which fund General Fund operations include the following levies:
FY85 FY86
General $6,901,472 $7,247,084
Tort Liability 147,338 355,300
Trust 6 Agency 673,852 664,657
_ 9 508
Ag, 8ldgs 5 Land 9 386
' evcavvvava vvavvvsvvv
These tax askinwill
f r increased insurance ($544,50thein FY86
asks gsExcluding
increase by substantial increase in the Tort
Liability Levy
Another source of revenue used for General Fund operation is the Monies and Credits replacement fund.
Formerly a state law levied a tax on certain monies and credits and monied capital. This tax was repealed
and the State established a replacement fund which provides to cities the approximate amount of revenue
being received at the time the tax was repealed. In FY86, the City will receive $28,816.
the State which
rns
ies
t of
theipropertyetaxc lost totthepMilitary Servicent has nTaxtCreditedlo FY86, this f nd willtueturno $13,800 torIowa
City for General Fund purposes. These monies are appropriated to cities by the State Treasurer in
_ proportion to the money allocated by the state for the military service tax credit.
ta levy
for the many
eopolice,
The General.
Fund
peef assssed vluaton
library, parkand recreation services. The levy cannot exceed .
7
ON
The City also levies property tax for other purposes. These include Trust R Agency, Tort Liability,
Transit and Debt Service. These funds can be utilized only for the purpose for which they are levied.
The Trust d Agency property tax levy is used for the payment of pension and employee benefits. These
include social security (FICA), the Iowa Public Employees Retirement System (IPERS), the Police and Fire
Pension contributions, health insurance, life insurance, worker's compensation insurance premiums and
unemployment compensation. State regulations allow cities to budget for FICA, IPERS, health insurance and
life insurance under the Trust d Agency Levy only when the $8.10 maximum levy has been reached in the
General Levy. In FY86, the General Levy is below the maximum levy limit, so Iowa City will be paying most
benefit costs out of the General Levy. Police and Fire Pension, worker's compensation insurance premiums,
and unemployment compensation costs will be paid from the Trust d Agency Levy in FY86.
A special levy, Tort Liability, is provided to pay the cost of certain insurance coverage. This includes
comprehensive general liability, motor vehicle liability, public official liability, errors and omissions,
and false arrest insurance. The tort liability levy of $355,300 reflects the cast of insurance premiums
and anticipated judgments for FY86. Insurance companies are raising the premiums for business liability
coverages. Iowa City has experienced a recent 30% increase in premiums.
The Transit Levy was established in FY84 at $.18 per $1,000 assessed valuation. State law permits the use
of a transit levy for funding the operation of a municipal transit system. The levy cannot exceed $.54
per $1000 of assessed valuation. The intent of instituting the Transit Levy was to allow for the phase out
of Federal Revenue Sharing for transit funding. The levy will increase in FY86 from $.18 to $.36. Fundingfrom _
Federal
fundi gohasrbeentIpproved by Congress thro ghfrom sSeptembern19865 hi hme ns the
erations will to 6 in FCity
may need to consider another increase in the Transit levy in FY87 in the event that Revenue Sharing is not
extended.
The Debt Service levy provides funds for the payment of the principal and interest on general obligation
bonds of the City. It can also be utilized to fund the payment of any judgments against the City, unless
other funding sources are provided by State law. This levy increased in FY85 because the City is now
paying on bonds issued in FY83. Another band issue is planned for spring 1985. This results in an
Increase in debt service costs for FY86.
8. GENERAL FUND - REVENUES OTHER T11AN PROPERTY TAX
1. Intergovernmental Revenue
Assistance from other governmental agencies is a major source of revenue. This includes both Federal
and State assistance. Some of these funds are distributed according to population. Iowa City's popu-
lation is 50,508, as reported in the 1980 Census.
O
8
ti
• 2. Other Revenue Fee
The contract and I
and
10
includhe Fire Department revenues
e the Fire Protection nestablishes c Contract es ewithtthe University of Iowa ($374,512 tot he General116,58 Fund services to
ud
to the Trust 6 Agency Fund for a total of f467.3bud eta Library Re-ccreationces $365,078 includesiadmis-
Johnson County, 10% of the Library's operating 9
escort servicesions , animal fees ldfeool revei
zoning uand subdlvlsionnfeess derived from activities such as police
cont
l come
In FY86, revenue ipmlicensorbeeands budgetedis is
rom
liquor permits and licenses. other sources e 11
ofreven efare
peddlerandrental s, electrician's, plumber's and animal licenses and burial permits.
9
of
tdivided iwith e60% to atheacityinstitutions.
evied on an40% to the
aretainsc55% tthel
a
ofa this taxtwith remainder
State The FY86 of $40,000 is based upon actual receipts
county within which it originated. projection
wtate
in past years.
5($287 ). was base
b
Liuor 896the
1($306,584). In FY86 the0% of gross renue ofsestimateuis $5.70sper1 capita
onq$6.07rpertcapita
population to
ratio of each city,s pop
h+
C.
property tax levy. The
State Municipal Assistance distributes State revenues on a
cannot exceed one the city's p p Y
This 17 n the
9
payment
$11
total State population. Th
er ta inrFY86 couldabena
oBoth pamountiand (continuationTofsthe
u
program
used inothetFY851budgeta the
in the upcoming session.
topic of discussion for the State Legislature
laced with the
d
l Johnson Countya(Pnetylion J)ap
nin of for
thCitCit'sIn
w
JBeginning
nsonCountyCouncil of Governments JCCOG)and
the
$77 599. Total
isicity'sncludedshare
being
1JCCOG io FY86 amounts toe $161,886 wiJCCOG th Iowaet
fundinganeeded by
Sharing is $572,267. This is the same amount as is being
e,
received The FY86 in inthe for Federal ent entitlement nue
Use Tax collected by the State from the registration of motor vehicles, fuelax, license
and equipment is apportioned to
f.
•
Road
per capita 'estimate
fees and the use tax on motor vehicles. trailers and accessories
11 Iowa iin
ulation toas
achFcity1basedupon the budgeted FY85e
Thistlssthepsaw amount
or 50 ($1,6411510).
• 2. Other Revenue Fee
The contract and I
and
10
includhe Fire Department revenues
e the Fire Protection nestablishes c Contract es ewithtthe University of Iowa ($374,512 tot he General116,58 Fund services to
ud
to the Trust 6 Agency Fund for a total of f467.3bud eta Library Re-ccreationces $365,078 includesiadmis-
Johnson County, 10% of the Library's operating 9
escort servicesions , animal fees ldfeool revei
zoning uand subdlvlsionnfeess derived from activities such as police
cont
l come
In FY86, revenue ipmlicensorbeeands budgetedis is
rom
liquor permits and licenses. other sources e 11
ofreven efare
peddlerandrental s, electrician's, plumber's and animal licenses and burial permits.
9
The FY86 budgeted revenue from fines and forfeitures of $308,147 includes $145,000 for parking fines,
library fines ($40,088) which are assessed for overdue or damaged property, and funds collected by the
magistrate's court ($123,059) for violation of the City or State codes such as motor vehicle violations
and animal control violations. —
Use of money and property revenue comes from various sources. Interest income is projected at a 10.25%
interest yield ($68,982). General Fund miscellaneous revenues are composed of refunds, reimbursements of
expenses and damages, miscellaneous sales and commissions or concessions. The commission from the cable
TV franchise fee is projected to be $80,000; this will be higher if the franchise fee increases to 5%. The
remaining miscellaneous revenues total $52,297 for all 41 operating divisions, an average of $1,276 per
division.
C. GENERAL FUND - EXPENDITURES
The proposed General
Fund budget is $13,587,157 or an increase of 6.2%
over the FY85
budget. Increases in "
the General Fund expenditure budget were minimized as much
as possible
because of limited revenues in the
General Fund. A comparison of percentage
changes by major
classification
of expenditure follows:
Actual
Estimate
%
Budget
% �l
FY84
FY85 Change
FY86
Change
Personal Services
$ 7,393,671
$ 7,998,049
8.2%
$ 8,590,729
7.4%
Commodities
518,217
574,235
10.8%
591,033
2.9%
Services 6 Charges
2,344,801
2,551,459
8.8%
2,581,456
1.2%
Capital Outlay
576,857
796,298
38.0%
748,632
(6.0)%
Transfers
781.525
872 752
11.7%
1015 307
23.2%
TOTAL
10.1%
;__�
6.2%
�s�==J:
asa$3
1. Personal Services
Personnel costs are primarily controlled by collective bargaining agreements. Employees of the City
are represented by three unions: AFSCME (Local 1183), the Police Labor Relations Organization of Iowa
City, and the International Association of Firefighters (Local 1610).
The majority of City employees is represented by AFSCME. This Union is comprised of two bargaining
units, one composed exclusively of Library employees and the other composed of employees in all other
departments. All supervisory, confidential, temporary and other employees who are excluded by law in
Chapter 20 of the Code of Iowa are excluded from the units and from the terms, conditions or applica-
tion of the Agreement. Sworn police officers and firefighters are also excluded.
10
��A
AFSCME settled with a two year contract that calls for a 4% across-the-board salary increase each IN
year, some modifications to the health insurance plan, single dental coverage, a freeze on the value
of sick -leave payout at the termination of employment with the City, change in vacation accrual for
15-20 years of service to be the same as that of Administrative/Confidential employees with the same
number of years.
Sworn police officers are represented by the Police Labor Relations Organization of Iowa City. The
bargaining unit is composed of all Iowa City police officers. Exempt from the unit are the police
chief, deputy chief, captains, sergeants, and other confidential, administrative, supervisory and less
than half-time employees.
The Police Officers Union settled with a two year contract that starts July 1, 1985 and ends June 30,
1987. Their settlement includes 4% across-the-board salary increases each year, modifications to the
health insurance plan, single dental coverage, a freeze on value of sick -leave payout at the termina-
tion of employment with the City, shoe and cleaning allowance changed from $70 to $100 per officer.
The firefighters are represented by the International Association of Firefighters. The bargaining
unit is composed of firefighters, lieutenants, and captains. Exempt from the unit are the fire chief,
fire marshal and battalion chiefs.
The firefighters settled with a contract effective between July 1, 1985, and June 30, 1986. The new
contract includes a 3.9% across-the-board salary increase, modifications to the health insurance plan,
single dental coverage, $100 compensation for maintaining EMT certification, and a freeze on the value
of sick -leave payout upon termination of employment with the City.
Employees who are administrative, supervisory or otherwise ineligible for collective bargaining are
covered by the Personnel Rules and Regulations. Some are eligible for Civil Service. Salaries and
benefits are determined by the City Council upon the recommendation of the City Manager. Guidelines
for increases are set by the City Manager, with the amount of the increase determined by the depart-
ment head, and final approval of the City Manager. Council approved 4% across-the-board salary
increases and modifications to health insurance, sick leave payout, single dental insurance, a total
of $5000 for allocation as bonuses, and up to 2% merit increases for eligible employees.
Thepercentage increase between the FY86 estimate and FY85 Budget is based upon projected salary
increases and projected costs for fringe benefits. The salary projection includes both a July 1st
across-the-board increase and the salary adjustments (step increases) which are scheduled to occur
during the fiscal year. Pending contract settlements may necessitate revisions in the salary budget
amounts.
11
Council approved changes that affect the personal services in the General Fund. In FY85, the City
will change the part-time City Attorney position to full-time basis, adding $56,195 in FY86. (This
will also reduce the services and charges budget by $47,000 for a net budget increase of $9,195.)
Expanded Service Level requests that were approved by Council include $300 in the Broadband Telecommu-
nications budget for interns, $33,163 in the Finance Administration budget for an Assistant Finance
Director, $18,891 in the Fire budget for an Administrative Clerk/Typist and $13,933 for adding a half
time Recreation Supervisor position.
2. Commodities
The previous chart indicates that commodity costs show a modest increase in FY86. Commodities mainly
consist of office and cleaning supplies, and maintenance and repair materials for buildings, streets
and equipment. Generally, supplies and materials are projected at a 3% increase over FY85. Police
patrol fuel costs decreased because of low fuel prices and fuel-efficient cars.
3. Services and Charges
Services and Charges cover expenses for insurance premiums, payments to Aid to Agencies, printing,
various service contracts, and gas, electricity and telephone. Overall, the budget for services and
charges rises only 1% over FY85. $47,000 was deducted from legal services as a result of hiring a
full-time City Attorney. Some items are budgeted at higher increases: insurance premiums at 30%, gas
and electricity up 6%, telephone up 20%. Payments to Aid to Agencies as determined by Council for
FY86, are as follows:
Big Brothers/Big Sisters
$ 24,091
Crisis Center Intervention
8,460
Crisis Center Emergency
8,902
Domestic Violence Project
12,000
Elderly Services Agency
27,836
HACAP
2,277
Mayor's Youth Employment
29,000
Willow Creek Neighborhood Ctr.
9,400
Rape Victim Advocacy
9,865
United Action for Youth
�38 59�2
TOTAL AGENCY FUNDING
i1/u,ac�
Contingency fund
3 468
TOTAL FUNDS
zT
6
e 12
4. Capital Outlay
Capital outlay expenditures will decrease in FY86. Major capital outlay expenditures include $73,200
u for upgrading the current computer system, $30,000 for micro -computer purchases, $27,000 for replacing
several items in the fire department, $18,847 for recreation capital outlay, $92,000 for replacing
police vehicles, $310,000 for the asphalt overlay program, $129,280 for Library materials and $12,000
i, in various budgets for typewriter replacement. A typewriter replacement plan is scheduled for FY86;
the new typewriters will be allocated to the major typing position in various departments with the
1' used typewriters transferred to lower use areas. The computer system upgrade will continue the
funding for this first phase which was funded in the FY85 Budget. The budgeted micro -computer
is purchases continue the effort began in the FY85 Budget to provide funding for the purchase of micro-
computers for various departments and a computer system for the Police Department. Council approved
expanded service level requests for filing cabinets, total cost of $890.
5. Transfers
io
This includes primarily the General Fund subsidies for Transit operations, Airport and JCCOG. It also
includes a transfer to Transit in the amount of the transit property tax levy. State law mandates
that property taxes received from the transit levy be receipted into the General Fund and then
transferred to transit operations.
W
The large increase in transfers is due to the increase in the Transit Levy from $159,991 in FY85 to
$345,354 in FY86. The operating subsidy for Transit increased from $354,653 in FY85 to $446,573 in
FY86. That large increase was offset by the elimination of an operating subsidy for refuse collection
in FY86. The refuse monthly rate will be increased to make refuse 100% self-funded from user fees; no
subsidy is budgeted for refuse in FY86 while a subsidy of $96,195 was budgeted in FY85.
D. GENERAL FUND YEAR-END BALANCE
The estimated General Fundear-end balance for June 30 1986 is computed anputed as follows:
6-30-84 Actual Balance $1,826,381
Less: 6-30-84 Encumbrances (102,252
6-30-84 Carryovers and Amendments (133.4771
Adjusted 6-30-84 Balance J1,590,652
FY85:
Estimated Receipts $12,762,825
Estimated Expenditures 12,792,793 (29,968)
6-30-85 Estimated Balance 31—' 566.3
13
FY86:
Budgeted Receipts $13,213,548
July/September
Budgeted Expenditures 13,587,157
(373,609)
Less Reserved Balances:
Receipts
Broadband Telecommunications
(23,920)
Parkland Acquisition Reserve
(241,734)
Recreation Facility Reserve
(62,450)
Deposits Escrow
'0)
Estimated Unreserved 6-30-86 Balance
$321
{8�B,47T
FY83
$1,354,860
The estimated 6-30-86 balance is higher than the $700,000 balance that the City has tried to maintain in
the past. For the past several years, the General Fund budget has been prepared using the assumption that
the unappropriated year end balance would be approximately $700,000. This balance is needed to provide
for cash flow in the first quarter of the new fiscal year due to the fact that property taxes are not
received until October. The following chart shows cash flow needs or how expenditures have exceeded
receipts in the first quarter of recent years.
The $700,000 year end balance now provides for less than 50% of the shortfall. The remainder is funded
Internally by balances in other funds until property taxes are received in October. It is becoming
increasingly difficult each year to fund the shortfall internally as the other available fund balances
previously used to fund the shortfall continue to decrease. Three prime examples of fund balance used in
the past are the Transit Replacement Reserve, the Pollution Control Operating Fund and the Parking
Operating Fund. The Transit Reserve has been depleted due to its funding of the new Transit Facility. The
Pollution Control Fund balance will be used for future sewer plant improvements and the Parking fund
balance will be used for parking facility improvements.
The increase in the ending balance is due primarily to an available excess unreserved balance that existed
at the end of FY84. This excess balance resulted because actual expenditures were less than budgeted and
actual receipts were more than budgeted.
14
July/September
July/September
Shortfall
Fiscal Year
Receipts
Expenditures
in Receipts
FY85
$1,814,963
$3,722,020
($1,907,057)
FY84
$1,203,122
$3,123,522
($1,920,400)
FY83
$1,354,860
$2,694,988
($1,340,128)
FY82
$ 964,788
$2,402,406
($1,437,618)
FY81
$1,398,018
$2,482,549
($1,084,531)
The $700,000 year end balance now provides for less than 50% of the shortfall. The remainder is funded
Internally by balances in other funds until property taxes are received in October. It is becoming
increasingly difficult each year to fund the shortfall internally as the other available fund balances
previously used to fund the shortfall continue to decrease. Three prime examples of fund balance used in
the past are the Transit Replacement Reserve, the Pollution Control Operating Fund and the Parking
Operating Fund. The Transit Reserve has been depleted due to its funding of the new Transit Facility. The
Pollution Control Fund balance will be used for future sewer plant improvements and the Parking fund
balance will be used for parking facility improvements.
The increase in the ending balance is due primarily to an available excess unreserved balance that existed
at the end of FY84. This excess balance resulted because actual expenditures were less than budgeted and
actual receipts were more than budgeted.
14
15
rIt
should be noted that the FY86 Operating Budget for the General Fund still shows a shortfall in avail-
able revenues for the funding of budgeted expenditures. For this reason, very few expanded service levels
— for General Fund activities were approved. The approval of expanded service levels only increases the
potential annual revenue shortfalls in future years. Council approved those expanded service levels that
have probable and estimable revenues to fund them and those that greatly improve the efficiency of a divi-
sion's work. It should be the City's goal in the future to approve a balanced budget for the General Fund
in which revenues equal expenditures.
The following bar chart shows how receipts have exceeded or fallen short of expenditures in the General
w Fund in past years and for future years' projections. The bars above the line show receipts exceeding
expenditures while the bars below the line show a shortfall in receipts. The City is now experiencing
revenue shortfalls. The projections show excess revenues starting in FY88. The projections assume an
_ annual inflationary expenditure increase of between 4 and 5%. do not include the funding of any expanded
service levels and assume an annual 'increase in taxable assessed valuation of 8f. If expenditures
increase more than projected or if assessed valuations increase at a lower rate than projected, or if
State and/or Federal revenues decrease or are discontinued, the revenue shortfalls could possibly extend
to fiscal years past FY87.
15
The projected unreserved ending fund balance for the General Fund at 6-30-86, $828,971, is 6% of the total
budgeted expenditures for the General Fund. The City will need to aim at this fund balance rather than
the $700,000 balance in order to soften the blow of decreasing Federal assistance.
E. DEBT SERVICE FUND
This fund provides for the payment of the principal and interest on general obligations of the City.
Funding is provided by the Debt Service Tax Levy and abatement from various Enterprise funds for their
capital improvements which were funded by General Obligation Bonds. The tax levy experiences a substan-
tial increase in tax dollars in FY86. The City's last bond issue was sold in December 1982. Bonds will
be sold in 1985 to provide funding for capital improvements projects now in progress and projects sched-
uled for.the summer of 1985. The upcoming bond issue is projected to total $5 million and will provide
funding for the following projects: Bridge Renovation Projects ($1,503,000), Clinton Street Reconstruc-
tion ($171,000), Rundell/Dearborn Storm Sewer ($335,000), First Avenue Culvert ($180,000), Airport Runway
Extension ($800,000), East Side Water Storage Tank ($1,053,000, abated by Mater Revenues), various Special
Assessment projects ($485,000, 50% abated by special assessment revenue), Airport T -Hangars ($220,000,
abated by hangar rental income), variou's small projects ($253,000).
As stated in the Fiscal Policy (Capital Improvements Program FY86-90), "Debt incurred as a general
obligation of the City of Iowa City shall not exceed statutory limits: presently 5% of the market value of
the taxable property within the corporate limits as established by the City Assessor."
This schedule shows the relation of Iowa City's allowable debt margin and the debt incurred for FY83, FY84
and FY85:
Total
Allowable Debt
Property
Margin (5% of
Debt at
Debt as % of
Valuation
Total Property Val.)
June 30
Allowable Debt Margin
FY85 $1,174,927,158
$58,746,358
$10,500,000
18%
22%
FY84 $1,124,655,722
$56,232,786
$12,100,000
FY83 $ 960,921,776
$48,046,089
$13,40D,000
28%
F. TRUST AND AGENCY FUND
This fund provides for the payment of pension and employee benefits. Funding is provided by the Trust and
Agency Tax Levy. The costs covered by the Trust and Agency Levy in FY66 will include only the police and
fire pension contributions, worker's compensation insurance premiums and unemployment compensation claims.
The City will contribute 18.915% of all sworn police officers' salaries and 30.895% of all firefighters'
salaries to the respective pension/retirement systems.
I1d
0
G. OTHER FUNDS (�
The Equipment Maintenance Fund provides maintenance for all City vehicles and equipment and rents vehicles
_ to other City departments from a central vehicle pool. Funding is provided from the chargeback for the
maintenance services and the rentals of vehicles.
The Special Revenue Funds include JCCOG (Johnson County Council of Goverments), CDBG (Community Develop-
ment Block Grant), Road Use Tax and Federal Revenue Sharing. The JCCOG fund is an agency fund as the City
only acts as custodian for the fund and provides accounting records for the JCCOG organization.
The CDBG Fund accounts for revenue from U.S. Department of Housing and Urban Development Community
Development Block Grant programs and is restricted in use for eligible projects as defined by Federal
regulations. The Road Use Tax Fund accounts for revenue from the State which is restricted to be used for
only street maintenance, traffic engineering and street construction costs. In FY86, Road Use Tax
revenues will fund only 86% of street maintenance and traffic engineering costs. Federal Revenue Sharing
accounts for monies received from Federal Revenue Sharing entitlements. The FY86 Budget proposes using
42% of available revenue sharing for funding the contributions to the human service agencies and for
transit operations. The remainder is reserved for capital improvement projects to be designated by the
City Council, possibly Civic Center expansion.
ENTERPRISE FUNDS
The Enterprise Funds include Parking, Pollution Control, Water, Refuse, Landfill, Airport and Transit. These
are utilities or services supported primarily from revenues for services provided.
A. Enterprise Fund Revenues
~ Rate increases for Refuse and Transit are scheduled to be in effect for FY86. The Refuse Collection
currently receives a subsidy from the General Fund; the rate increase scheduled for FY86 will make
this fund self-supporting. Refuse collection fees are budgeted in FY86 at $4.30 per month. The
current charge is $3.50 per month.
Transit operating assistance received from the Federal and State governments has continually been cut
since FY83; this means the operating subsidy and bus fares will have to rise. The Transit budget
includes a 25% (401 to 501) fare increase effective July 1, 1985. The operating subsidy will increase
20% (from $354,653 in FY85 to $446,573 in FY86). The FY86 budget includes Federal Section 9 Urban
Mass Transit Administration funding of $123,191 for transit operations. State operating assistance
for FY86 is projected at $70,552 as compared with actual State assistance in FY85 of $105,000.
M
.Y
17
Parking rates last increased in October 1984. Parking revenue includes $1,104,050 from the parking
ramps and $391,993 from on -street and off-street meters, permit lots and building rentals for a total
of $1,496,043 in operating revenue. Parking fines of $111,000 are receipted in the Parking fund to
satisfy revenue requirements for Parking Revenue bonds. If the balance at year-end is adequate, those _
fines will be transferred to the General Fund.
Landfill fees will not increase in FY86. They will remain at the current rate of $7.50 per ton
throughout FY86.
Water and Pollution Control rates are currently being reviewed and will be increased during FY85 as
projected in the FY85 Budget. These funds are both self-supporting and rate increases occur in _
conjunction with increased annual operating costs and/or for capital improvements.
Airport operations are funded primarily from the operating subsidy from the General. Fund (52% of total
revenues) and from building rentals (39% of total revenues). Few alternatives exist for increasing
the Airport's awn revenues.
B. Enterprise Fund Expenditures
1. Operating Funds
Parking, Sewer and Water revenues fund operations and also
pay the principal and interest due on
their respective revenue bond
issues. In
FY86, $414,514
of Sewer revenue, $72,854 of Water
revenue, and $38,000 of Airport
revenue will
also be used
to pay
general obligation
bond issues
which were sold to finance Sewer,
Water and Airport
projects.
Enterprise Fund expenditure comparisons
follow:
FY84
FY85
%
FY86
%
Actual
Est
Change
Budget
Change _
Parking Operations
1,207,214
1,757,001
45.5
1,6653,024
(5.3)
Pollution Control Operations
1,335,767
1,498,422
12.2
1,535,793
2.5
Water Operations
2,009,303
1,935,110
(3.7)
1,988,055
2.7
Refuse Collection Operations
523,838
542,108
3.5
562,779
3.8
Landfill Operations
411,316
795,824
93.4
698,275
(12.3)
Airport Operations
155,535
173,417
11.5
191,442
10.4
Transit Operations
1,876,299
2,038,071
8.6
2,073,262
1.7
O
18
In September 1984, Parking increased service in the Dubuque Street Ramp from 19-1/2 hours a day to
24 hours a day and now operates both ramps on Sundays. This increased operating costs in FY85.
The FY85 estimate is very large compared to the other years also because it includes $220,000 in
transfers out for improvements to both parking ramps. The FY86 budget increases because it
includes the additional costs for the bonds which will be issued in FY85 to construct two addi-
tional floors on the Dubuque Street Ramp.
Pollution Control expenditures increased in FY85 as a result of budgeting for cleaning the
digesters. FY86 continues maintenance at that level.
In Water, FY84 costs were higher than usual due to increased costs for new or replaced water
mains. This resulted from the new construction in town and a larger than usual number of main
" breaks. The City was reimbursed for 68% of the construction costs by contractors of subdivi-
sions.
Refuse expenditures reflect only inflationary increases, but no changes in service.
Landfill costs vary according to capital outlay and transfers. FY85 includes a transfer of
$341,000 to the Capital Projects fund for the Landfill Leachate Control project (FY86-90 CIP). In
FY86, there is $305,000 budgeted for contracted excavation at the Landfill site.
The Airport pays $10,000 each year for GO Bonds sold in FY83 for T-Ilangars. For FY85, a $10,000
transfer was made to Debt Service that should have been made in FY84. FY86 shows an additional
$28,000 in the transfer to Debt Service for GO bonds that will be issued for an airport hangar to
be constructed in FY85-FY86.
Transit added a new tripper service in FY85. Transfers to the Capital Projects fund for the new
facility and for bus replacement skews the total expenditures. Without the transfers, FY85 expen-
ditures increase 10% over FY84 ($1,914,356/1,737,008) while FY86 rises only 5.7%
($2,023,262/1,914,356) to maintain the tripper service added in FY85 and to upgrade bus mainte-
nance in FY86. Bus maintenance must be upgraded to provide additional staffing and mechanic
training due to the operation of the new Transit Maintenance Facility and the complexity of repair
of the City's newer buses.
2. Reserve Funds
The revenue bond ordinances require that Parking, Pollution Control and Water set aside these
special accounts:
a) Bond and Interest Sinking Reserves - amounts sufficient to pay current bond and interest ma-
turities.
19
b) Bond and Interest Reserves - balances to be maintained that are equal to the maximum amount of
principle and interest due on the bonds in any succeeding fiscal year.
C)
annualiation,Pollutioi n Control,prS36 000 annually forwa er nd $60 000 annually fors Parking 00 —
transferred in from each respective operations fund for the purpose of funding capital im-
provements.
d) operations Reserve
called earlyrmaynbe paidds ar rfrpnrthisoreserve this reserve; it needs a balance
Landfill, Airport, and Transit have set up their own reserves for future capital expenditures.
Landfill's reserve is meant for relocation of the landfill or construction of a facility that may
be deemed a necessary alternative to a landfill site. Airport reserves are intended -for capital
improvements to runways and facilities. Transit's buses will be replaced by using its reserve _
funds and Federal grants.
O
20 _
CITY OF IOWA CITY
IMPACT OF INFLATION ON THE BUDGET
FY78 - 86
-330
-320
-310
-300
-290
-280 z
-270 c
-260 A
-250 v
-240
-230 '^
-220 z
-210 K
-200
-190
'1KIM
-170
-160
-150
-140
-130
-120
-110
-100
FY18 FY79 FY80 fY81 FY82 FY83 FY84 FY85** FY66 *** "IQ
w
190.9 205.2 232.6 259.4 281.5 294.1 305.2 314.2 326.8
9,436,592 10,331,072 11,690,494 13,870,774 15,550,404 16,680,262 18,503,748 20,038,277 20,391,844 ��•�••
4,943,212 5,034,635 5,026,008 5,347,253 5,524,122 5,671,629 6,062,827 6,376,563 6,239,854 •+„;;
•••• Budget in Constant Dollars
Budget
Consumer Price Index, 1967
r m. Cost of Inflation
21
*Base year of Consumer Price Index
**As of December 1984
***Estimated 4% increase over FY85
RECEIPT TYPE
....... ....
FTe6TPRROP0SEDABUOGET
RE GEM EP ALBFUNDRY
FT04
ACTUAL
6,762,212
132,021
GRAND TOTAL
446,
300:
39,
330,
99,
FT85
EBTINATE
........
7.016,77
1
F116
BUDGET
7,569,?7
BS,60S
14,072
69,362
16,334
66,982
19,048
1,200
1,2000
2171S
,P�
10,9!4
10,137
0:1pp��
8,090
9r
156:!30
375 043
1 3 091
71,715
1,483,952
261,122
1,646,744
1 1,000
1,716,419
E 6,627
14,19
8,245
15,486
8,245
18, 18
36,949
74,205
39,736
:i:::::::
IwwwwUn::
MUMEXL:ES
22
y
1�
PYl6TDPLRARM SUDGYET
EXPENDITURES SUMMARY
GENERAL ►UND
ACTIVITYrY54
ACTUAL
GRAND TOTAL
23
ESTIMATE BUDGET
........ ......
e1,
1,1el,
1r1���6j2
1r�6S:SSS
1,52:l�99
139,01;
190,73
153/943
315,694
204,9 4
217,499
24,945
I'M, 94
,25
1p369/ 09
/0!3
1,49,621
112/ 0
11777,1367
pp0
195:307
159:66
157;571
99,766
111,194
1169,535
520 024
10}Osr00
5
1/49:2}!6
1r100:1i9
1146 4
O/�1
715:x}1`575
25,15
132:9;4
3665:544
1,049:69•
1/099: H
1r1`S,Osf
181:993
200:633
202:066
..........
11,572,950
..........
12,7!2,793
..........
13,557,157
M
POLICY & ADMINISTRATION
City Council
City Clerk
City Attorney
City Manager
Human Relations
Civil Rights
Broadband
Telecommunications
Finance
Government Buildings
r
ZZ
i�
CITY OF IOMR CITY
ADMINISTRATIVE RECEIPTS SUMMARY
ACTUAL ESTIMATE
24
09E01f1lIMG
BUNT
'315: 54
29 16
111 794
100,000p
5150:9500
397 140
9
7
309
68:111
110000
13s:3b
9. 0
..........
3�8�l�619
■rrrrrrrrr
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: CITY COUNCIL
PROGRAM: POLICY 8 ADMINISTRATION DIVISION: CITY COUNCIL
CITY COUNCIL PURPOSE:
The City Council is a representative body elected by the citizens to formulate City policy and provide
general direction to the City Manager for implementation of that policy.
CITY COUNCIL GOAL:
Establish policy for the City administration to ensure effective and efficient planning and operation of
all facilities, services and public improvement programs.
CITY COUNCIL OBJECTIVES:
1. Begin implementation of sewage system facilities improvements - design and construction.
2. Complete development plan and begin construction on remaining Urban Renewal parcel.
3. Pursue non -property tax revenue sources including local option taxing alternatives.
4. Implement plan for addressing space needs in City operations.
5. Formulate comprehensive economic development policy.
6. Develop long-term parking plan.
7. Identify and assess current needs for elderly housing facilities.
8. Finalize short and long term policies regarding airport development.
9. Begin implementation of recommendations from the Urban Environment Ad floc Committee.
10. Complete feasibility study of hone mortgage revenue bond program.
11. Develop street lighting plan.
12. Identify strategies for maintaining current tax base.
13. Adopt policy for parkland acquisition.
14. Adopt minimum open space requirements.
15. Increase legislative committee contacts and activities.
16. Explore feasibility of City -owned electric generating plant.
PERFORMANCE MEASUREMENT:
CitCoucil policis carried out ment of
specificnobjectives is measured in the 1performance all tof udepartments nder iand on odivisions f the y individually ce
ndcollec-
tively.
rt
25
W
CITY W MHA CI'T'Y
FYH6 OPERATING ININCET
RECEIPT'S AND FXPF'NPITURES SUMMARY
11110 CITY CODNC1l,
EXFFNDITIIRES1
__ ___ -FYH6
BUDGET
-__ --
F'YN4
FYHS
DEPT
AUM1N
FINAL
ACI 11AI.
ESTIMATE
MF'OIIFST
PROPOSAI,
BUDGET
PEPSONA1, SERVICES
32,625
36,09fl
36,088
36,ORB
41, RB
CONYOOITIES
412
400
350
350
50
SERVICES Of) ChARGES
211,110
227,254
245,705
246,705
245,306
CAPITAL UII1'I,AY
503
310
660
600
600
TRANSF'EMS
U
O
0
0
0
T0TA1,
2.1 o,65U
264,052
2N2,bO3
283,713
288,014
sssssssss
aasssssss
sasssasss
ssssssssc
ssssssass
RECEI [ITS:
FY86
FY84
FYR5
FINAL
AC7'IIAL
ESTIMATE
BUDGET
NOTE: SEE ADMINISTRAT'IVF RECEIPT SIIMMARY FON DETAILED RECEIPTS
26
AA1NN%l
Wk
■
Is
CITY COUNCIL
i NAYfIR
TOTAL
CITY OF IOWA CITY
FY86 OPERATING BUDGET
EXPENDpITURES
11110 CITY COUNCIL
PERSONAL SERVICES:
TRANSFER TO:
'
FTF. 6110GET
------
NONE
0
-
TOTAL
--------
FY85 FY86 f
eves====s
6.00 600 34.578
I
100 1.00 7.210
n
-7.00 7.00 41,788
mese= sage mmmmmmmem
w
INTRA -CITY CHARGEBACKSt.
VEHICLE OPERATIONS
38
VEHICLE REPLACEMENT
q
WORD PROCESSING
1r
0
B1
ADMINISTRATIVE
OVERHEAD
0
CRD MAINTENANCE
0
TOTAL
38
CAPITAL OUTLAY[
�-
I
3 4 -DRAWER FILE CABINETS
------600
...
TOTAL
600
e=e=°m=ss
_
27
PROGRAM DIVISION STATEMENT
FUND: GENERAL
PROGRAM: POLICY d ADMINISTRATION
DIVISION PURPOSE:
DEPARTMENT: CITY CLERK
DIVISION: CITY CLERK
As a Council -appointed recording and record-keeping officer of the City, Clerk exercises the powers and
performs the duties provided or prescribed by State law, the City Charter and the Municipal Code by
including preparation, maintenance and dissemination of records of Council meetings and resulting proceed-
ings; filing and safe -keeping of deeds, abstracts, contracts, resolutions and ordinances, project folders,
subdivision folders; providing technical assistance for Council, staff and the public by responding to
requests for retrieval of information or interpretation of established City policies and procedures;
providing of required services for City elections; and receiving routing and finalizing of all submissions
to PAZ Commission. The City Clerk is custodian of the City Seal, certifies or notaries documents and
testifies in court if necessary.
DIVISION GOAL:
To provide an adequate and legal level of service for the duties listed and. services provided within
existing regulatory standards and budgetary constraints.
GENERAL DIVISION OBJECTIVES:
Iy
1. To continue to provide basic services at the current level, in compliance with legal requirements.
2. To continue training in procedures and improvement of delivery of services.
NEW DIVISION OBJECTIVES:
1. To reduce retention space and storage problems by microfilming approximately 30 boxes of plats and
project files.
2. To continue computerization of reference index, licenses and permits; and to explore conversion of
cemetery lot information .
3. To explore and acquire automatic retrieval system for use with microfilmed documents.
PERFORMANCE MEASUREMENTS:
CALENDAR YEARS
1980 1981 1982 1983 1984
1. Bid openings attended 16 13 9 22 12
Regular Council meetings attended, minutes provided 43 25 25 25 27
Special formal meetings attended, minutes provided x 3 15 30 4
28
Informal Council meetings attended, minutes provided
Executive sessions attended, regular minutes provided
Charter Review Conn. mtgs attended, minutes provided
Legal notices posted
Official Council minutes published
Ordinances finalized and published
Resolutions finalized
Notices published
Cigarette licenses issued
Liquor licenses processed - reg./Sunday
Beer permits processed -.reg./Sunday
Cemetery deeds recorded and issued
Sound permits
Planning d Zoning applications accepted
Planning d Zoning applications finalized
Supplements issued/number of pages for servicing
95 Codes in circulation
Candidate nomination papers checked for Council election
Taxicab licenses issued or exchanged
Taxicab Driver permits issued
Project Folders currently active
Applications for Boards b Comnissions processed
Microfilming - number of images processed
No, of computer subjects indexed
CALENDAR YEARS
1980
1981
1982
1983
1984
48
54
70
72
44
30
32
20
29
23
x
x
x
x
14
121
107
136
519
443
43
28
45
55
29
35
33
46
68
61
x
326
303
423
332
170
155
289
349
323
148
154
155
143
156
60/24
63/25
70/35
65/38
72/32
45/37
43/36
63/44
55/48
61/53
18
33
21
26
13
x
x
x
10
1
44
27
52
55
53
18
22
2.6
7.4
19
4/229
5/305
4/438
5/279
4/532
x
12
x
11
--
30
33
52
21
17
x
x
x
99
92
x
x
x
30
137
168
185
122
144
124
20,859
16,676
11,137
19,487
7,810
x
x
x
8,983
8,898
2. Attendance at workshops and seminars will reflect training efforts. Continuing to clarify ordinances
and procedures dealt with by our office will contribute to improved delivery of services.
DIVISION ANALYSIS:
The new procedures for PdZ applications has reduced time and effort for the applicant, however, the time
spent by our office in day-to-day procedures, especially in the area of finalizing applications has not
been reduced. By the end of calendar year 1984 all documents currently housed in retention will be
converted to microfilm. Staff has investigated automatic retrieval equipment to aid in locating various
documents microfilmed. The City Manager has given approval to a system we hope to have operating by June
of 1985.Space needs continue to be a high priority concern.
29
■
0
C11'Y OF inWA CITY
FYHh OPF:kATINGING WIDGET
HF.CF:IPTS AND F%PFNDITURES SUFM.ARY
11120 CITY CLERK
�,.
F'K k'E'NI117'IIHk:S:
----------
FY86 RI DGFT
----------
FY84 F'YMS
DEPT
ADMIN
FINAL
ACIDAI, ESTIMATE:
REOIIF.ST
PROPOSAL
BUDGET
PERSONAI, SERVICESb7,
545 74,666
R0, 016
R0, 016
81,192
COMMODITIES
I,850 1,413
1,342
1,342
j,342
SERVICES AND CIIARGES
40,809 22,294
43,749
47,804
422,804
CAPITAL UIITLAY
187
1,665
1,665
,.,
----5 ------375
------330
--127,003
YUTAI.
115,391 96,748
124,937
125,&27
cc -ecce== ecceococc
ccccceccc
cccccc.cc
cccco..cee
I
RECEIPTS:
FYR6
FY 84 F'Y85
FTNA6
ACTUAL ESTIMATE
RIIDGET
WITEC SBE AIIMINISTRATIVF RECEIPT SUMMARY FOR
DETAILED
RECEIPTS
-
30
■
CITY OF IOWA CITY
FY06 OPERATING BUDGET
EXPENDITURES
11120 CITY CLERK
C
31
w
PERSONAL
SERVICES:
TRANSFER TO:
FTE
BUDGET
NONE.
0
-•-
------
------
ri
70TAL
0
rye
FY86
E
ADMINISTRATIVE CLERK/TYPIST
1.00
1.00
17,189
DEPUTY CITY CLERK
1.00
1.00
20.575
CITY CLERK
1.00
1.00
24,863
RANY/EMPLfYEESMINUTES
(PT) .25
.25
4.10005
TEAP
LONGEVITY
480
FICA
4.752
INTRA -CITY CHARGEBACKSI
1PERS
3.649
HEALTH INSURANCE.
4,957
VEHICLE OPERATIONS
41
LIFE/DISABILITY INSUR
VEHICLE REPLACEMENT
0
.ry
_
__---502
WORD PROCESSING
0
TOTAL
3.25
3.25
81.192
ADMINISTRATIVE OVERHEAD
pp
exexx
xxxxx
xcsszexxz
CAD MAINTENANCE
0
TOTAL
41
~
'
xxxx_se_e
_
CAPITAL OUTLAY:
1 SECRETARIAL CHAIR
165
TYPEWRITER
10500
-
TOTAL
77665
--
■zez�zeox
C
31
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: CITY ATTORNEY
PROGRAM: POLICY & ADMINISTRATION DIVISION: CITY ATTORNEY
DIVISION PURPOSE:
The City Attorney (a) represents the City in litigation in all courts and before administrative agencies;
(b) provides legal advice, opini'epares ordinancestandhlegalt documentsCouncil,
forntherCity Brand (d)ahas responsi-
nt Heads,
bility
and City Commissions; (c) prepares
for the administration of the Legal Department.
DIVISION GOALS:
nue to
nd
aTo ndepromptdlegal advicehat andthe services-, tocprovide Manager.
tivertments advocacy before all Commissions
agencies;eanduto
strive to improve the efficiency and professional expertise of the Legal Department.
DIVISION OBJECTIVES:
1. To continue to provide prompt, objective, quality legal services to City Council, Manager, Clerk,
staff, Boards and Commissions.
2. To keep abreast of rapidly developing and changing areas of municipal law such as antitrust and tort
liability.
3. To represent the City objectively and effectively in litigation.
4. To revise and update the Department's filing system.
5. To maintain communications with Department and Division Heads in order to render preventive legal
advice before problems occur.
PERFORMANCE MEASUREMENTS:
The work of the City Attorney and Legal Department's work is either reactive (i.e., in response to moves or
actions
and Comthird missions). Thetruemeasureiof City Attorney anthe d LegalgDepartmentlperfo mance isnt Heads
quality
legal work performed promptly.
32
I,_
,
1 I
CPIY OF IOWA CITY
FY96 OPERATING UUUGET
RECEIPTS AND EXPENDITURES SNRMARY
11130 CITY ATTORNEY
F'X I'F ND1711RF:S1
----
FY86 y11nrF..T
--'-�---
FYR4
PY95
DEPT
ADMIN
FINAL
ACTIIAI,
ESTIMATE:
RF011F.ST
PPUPOSAI,
BUD^•ET
PENSONAI, SFRVICF.S
4f. (138
4,674
96,277
3, 400
103,919
S, OJ)U
103,444
4100
:
160,791
4:900
C011MUDITIF.S
St:RVICES AND CHANGES
62,740
53,370
65:420
05
64,620
17, b20
1:755
CAPITAL UOTbpY
1
0
105
----11
-- - --DO
TUTAI.
-------
163,451
152,997
175,444
174,464
195:056
=ezc=mcz
eze_eq=
eoceee=ez
=ezczzzzc
sxecezce
RF.CF.1 PTS:
f'YR6
FYH4
F'YRy
FINAL
-
ACTUAL
ESTIMATE
HIINGET
NUTF:7 SRF; AOv TNISTRATIVE RECEIPT SUMMARY FOR OF.TAILRD RECEIPTS
II
33
CITY OF IOWA CITY
FY86 OPERATING BUDGET
'
EXPENDITURES
11130 CITY ATTORNEY
PERSONAL
SEHVICESI
TRANSFER TOt
FTE BUDGET
NONE
0
w
-.- ......
TOTAL
-----.
0
FY05 FYBb B
w
AOM1N. SF:C. - LEGAL
1.00 1,00 20,733
ASST CITY ATTORNEY 1
1,00 1.00 28.504
ASST, CITY ATTORNEY 11
1.00 1.00 37.246
CITY ATTORNEY
1.00 50.000
^,
TEMPORARY EMPLOYEES
1,475
LONGEVITY
FICA
9,IS6
INTRA -CITY CHARGEBACKSS
1PERS
HEALTH INSURANCE
4.929
7.425
VEHICLE OPERATIONS
29
LIFE/DISABILITY INSUR
1:063
VEHICLE. REPLACEMENT
0
0
--��
'4.00
MORD PROCESSING
--
TOTAL
3,00 160.781
ADMINISTRATIVE OVERHEAD
0
cccc= =cccc ccccrccc
CBD MAINTENANCE
0
TOTAL
29
^•
sse=casae
CAPITAL OUTI,AYt
1 TYPEWRITER
1,500
1 4 -DRAWER FILE CABINET
255
TOTAL
__--1,755
cceepcc=c
J
34
CITY OF IOWA CITY
FYR6 OPERATING BUDGET
wu TPT'S AND FYPFNDITIIRES SUNFANY
11140 F,CONOMIC OF.VF,I.OPMF.NI'
EXPFNDITUPESS
-
FYN4 F'Y05 PFPT
FY86 UIIOGET
ADMIN
- --
FTNAL
ACT IIAL ESTIMATE' 11F.011FST
PROPOSAI.
BUDGET
SERVICES AND CHAPCFS 2,927 40,000 0
40,000
40,000
TRANSFERS 33,R65 0 411,0(10
0
0
TOTAL 36,792 an,Dno 40,000
40,000
40,000
css_sssss s_a_sssss r_szcocoe
=====ssss
scsscsscs
RFCCI PT S:
FYR6
FYR4 FY65 F') NAL
ACTIIAI, EST)RATE MIDGET
NOTE: SEF: ADMINISTRA7''VF RECEIPT SIIMMANY FOR DETAII.F.D RECEIPTS
35
PROGRAM DIVISION STATEMENT
FUND: GENERAL
PROGRAM: POLICY 6 ADMINISTRATION
DIVISION PURPOSE:
DEPARTMENT: CITY MANAGER
DIVISION: CITY MANAGER
The City Manager supervises implementation of policy and procedure as directed by the City Council through
the coordination and supervision of operations in all City Departments for the purpose of promoting
efficiency and effectiveness, and advises the City Council on matters relating to the planning, develop-
ment, and current operating status of all City departments.
DIVISION GOAL:
To professionally advise, direct and evaluate Department Heads and other management personnel in their
respective functions in a manner consistent with current and future community needs and in conformity with
the dictates of existing laws, established policies and procedures, and the City's Comprehensive Plan.
DIVISION OBJECTIVES:
1. Develop and administer City fiscal program through preparation of the Capital Improvements Program and
the FY87 Operating Budget for certification by March 15, 1986.
2. Timely dissemination of relevant information to City Council, staff, and the general public,
3. Advise and direct department and division administrators to facilitate timely and efficient completion
of assigned projects and programs according to the dictates of City Council policy.
4. quarterly evaluation of all departmental progress and annual evaluation of all Department Heads.
S. Solicit citizen input into the governmental process through distribution of citizen questionnaires.
NEW DIVISION OBJECTIVE:
1. Acquisition of micro -computers for up to six operating departments based on the micro -computer acquisi-
tion policy developed during FY85.
PERFORMANCE MEASUREMENT:
General measurement of performance is reflected in the performance level of all departments and divisions.
The City Council evaluates the City Manager annually based upon timely and efficient city-wide operations
consistent with established Council policy.
36
CITY OF IDVA CITY
FYRh OPERATING BUDGET
RECEIPTS AMP FXPFRDI111RF.S SIIMMAPY
11210 CITY MANAGER
FX PEND I TDRESI
----------
FYBh RIIDG F.,T
-----'----
FYR4
FYRS
11kVT
A1)N11)
F1NA1.
ACT II A I.
FSTIPATF.
RF(JIIF:.if
PROPOSAI,
BUDGET
PERSONAL SERVICES
124,856
130, 49U
130,54)
137,415
138, RUO
COMMODITIES
2,006
1,683
2,335
7,335
2,335
SERVICE'S AND CHARGES
25,151
28,781
33,693
39,193
19.193
CAPITAL OUTLAY
11
50,000
170
30,170
--.0.40.2
30,170
TOTAL
.........
157,123
.........
710,954
2222..---
166,P39
209,113
710,498
---------
---------
--------=
---------
RECEIPTS:
FY86
FY04
FY85
FINAL
ACTUAL
ESTIMATE.
PUDGET
NOTES SRF, ADMINISTRATIVE RECEIPT SUMMARY FOR DF.TAII.F,O RECEIPTS
37
CAPITAL OUTLAYS
MICRO -COMPUTERS CRETAIAHAIR 30,000
TOTAL 30,170
zazaszzzz
38
O
CITY OF 10YA CITY
t'Y86
EXPENDITURESDGET
11210 CITY MANAGER
PEkSONAL
SERVICESS
TRANSFER TOS
FTE BUDGET
NONE
0
..- -...-.
•_--•---0
TOTAL
F195 FY66 6
zzess---z
CITY MANAGER
1.00 1.OU 22.556
TV MANAGER
1.00 1.00 35,378
1,00 1,00 56.108
PLOYEES
1005
7,076
3,709
INTRA -CITY CHARGEBACKSS
RETIREMENT
ANCE
5.760
55.0{5
VEHICLE OPERATIONS
1,936
ITY INSUR
1,321
VEHICLE REPLACEMENT NT
TOTAL
. .-- -
3.00 3.00 136.600
MORD PROCESSING
ADMINISTRATIVE OVERHEAD
0
zzzzz eszes zsszszazz
CBD MAINTENANCE
TOTAL
2,666
zozzzzzz-
CAPITAL OUTLAYS
MICRO -COMPUTERS CRETAIAHAIR 30,000
TOTAL 30,170
zazaszzzz
38
O
PROGRAM DIVISION STATEMENT
FUND: GENERAL
PROGRAM: POLICY d ADMINISTRATION
DIVISION PURPOSE:
DEPARTMENT: HUMAN RELATIONS
DIVISION: HUMAN RELATIONS
The Human Relations Department provides technical and support services to City departments and employees
which include: employee recruitment and selection, administration of the classification, compensation,
performance 'evaluation systems, and the Affirmative Action Program; labor contract administration and
assistance with negotiations; coordination of employee training and development, employee assistance
services and related personnel activities. The Human Relations Department works in conjunction with the
Civil Service Commission.
DIVISION GOALS:
To more effectively administer the City's personnel functions, with emphasis on improvements in the
timeliness with which all services are provided; to provide for equity in compensation systems, and
consistency in the application of personnel policies and procedures; to provide employees with the training
necessary to perform more effectively; to maximize the effects of Affirmative Action and to maintain
compliance with the Civil Service procedures in all personnel actions.
GENERAL DIVISION OBJECTIVES:
1. To provide suitable applicant pools on a timely basis following notice of position vacancy.
2. Furtherance of the principals of Affirmative Action in City employment by assisting in the review,
establishment, and attainment of Affirmative Action goals and objectives for every department, and
through preparation of quarterly reports on Affirmative Action progress throughout FY86. Goal of 5%
workforce minority representation.
3. Respond to all employee inquiries and/or requests for assistance on a timely basis.
4. Maintain Personnel Policies, Human Relations Department Procedures, and Administrative and Confidential
Employee Rights and Benefits manuals on a current basis.
5. Assist in labor contract negotiation and collect negotiations data by December 1, 1985.
6. Complete preparation of recommendations for compensation adjustments for non -bargaining unit employees
for Council consideration by December 30, 1985.
7. Continue the use of assessment center techniques in selection, especially for Police and Fire depart-
ment promotions.
8. Provide a comprehensive in-house training program for both supervisory and non -supervisory employees
(minimum of 30 training hours) including training in managerial, supervisory and human relations
skills, Affirmative Action topics, productivity improvement/skills training and training in personnel
procedures.
9. Coordinate and maintain a comprehensive employee safety program which includes twice yearly safety
training in each line division.
39
10, continue to provide wellness services to Police/Fire and general employees and expand wellness services
for City employees with a goal of 250 units of employee services. A unit of service may include such
things as one fitness assessment, one class attended, etc.
NEW DIVISION OBJECTIVES:
1. Assist in the implementation of 2 additional employee involvement efforts/committees during FY86,
2. Develop and implement a mechanism to encourage all employees to contribute ideas/efforts which may
result in greater productivity or effectiveness in providing City services.
PERFORMANCE MEASUREMENT: First Half
FY82 FY83 FY84 FY85
Applications Processed 1,627 2,781 2.404 1,266
Workforce Minority Representation (%) 3.9% 4.6% 4.8% 5.8%
Positions Filled Internally -Permanent 31 45 48 34
Positions Filled Externally -Permanent 21 19 12 3
Reclassification Requests 7 5 11 1
Training Conducted (hours) 70 46 84 20
Employee Wellness Services (units) 0 0 0 129
DIVISION ANALYSIS:
The Human Relations Department strives to provide service and guidance to City departments and divisions
which assist them in effectively fulfilling their functions. Human Relations currently provides a wide
range of personnel services intended to increase the effectiveness of the City workforce. Increases in the
level of services provided will require additional departmental staffing or a rethinking of current
services/objectives.
40
I
I '
CITY OF IOWA CITY
FYR6 11 PFPATING HUDGF.T
RECEIPTS AND EXPFNDITURES SUMMARY
1172(1 HUNAN PFLATTONS
FXPBNNITURPSI
FYR4 FY85
DF.PP
- FYP6 RIM(;F.IT
ADMIN
- --
F1NA1,
ACTUAL ESTIMATE.
RFOIIF ST
PROPOSAL
I411OGF..T
PEPSOIJAL SERVICFS
COMMUOITIES
M7, 220 R9, 557
2.R45 3,465
94,450
94,450
95,530
SERVICES ANII CHAHGVS
17,W.I0 45,917 43,977
2,406
2,606
43.x22
2,606
43,922
CAPITAL OIPII,AY
-138,939
TOTAL
107,401
Ien,R33
140,978
142,058
e_exe�e-_ zxxxexxxx
exxxxxxex
xezxxxxxz
zxzexxszx
kF.CF.IPTA:
FYR6
FY04 FYR5
FINAL
1
ACTUAL ESTIMATE
PUDGET
NUT61 SF.F AOMIN[STRATIVE
RECEIPT SUMMARY FOR
RF.TAI6F.D
RECEIPTS
O
41
I '
42 I
CITY OF IOWA CITY
FY86
OPERATING BUDGET
EXPENDITURES
11220
HUMAN RELATIONS
PERSONAL
SERVICESt
TRANSFER TOi
FTE
BUDGET
NONE
0
.........
...
......
TOTAL
0
-
FY65
FY86 6
=m_=====a
PERSONNEL ASSISTANT
1,00
1,00 20,733
PERSONNEL GENERALIST
1.00
1.00 23,022
HUMAN RELATIONS DIRECTOR
1100
1.00 36,042
TEMPIIRARY EMPLOYEES
647
LONGEVITY
g 7600
IPEPS
HEALTH INSURANCE
3;665
4,478
INTRA -CITY CHARGEBACKBi
16IFE/DISA81L1TY IOSUR
VERICLE OPERATIONS
356
X631
VEHICLE HEPLAC MENT
0
TOTAL
5se3e
0
=scsi
s3.00
acs9
ADMINISTRATIVEGOVERHEAD
CUD MAINTENANCE
0
TOTAL
358
•-
s:attssss
CAPITAL OUTLAYi
NONE
0
.~.
TOTAL
••••....0
42 I
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: HUMAN RELATIONS
PROGRAM: POLICY & ADMINISTRATION DIVISION: CIVIL SERVICE COMMISSION
DIVISION PURPOSE:
The function of the Civil Service Commission is the implementation of the Iowa Civil Service Code for City
employees in covered positions. The Commission is empowered to certify applicants as qualified for
appointment to Civil Service positions within City employment and to provide appeal rights for covered
employees in all matters related to suspension, demotion or discharge.
DIVISION GOALS:
To work in conjunction with the Human Relations Department in certifying candidates as eligible to fill
�•
vacant City positions; to conduct hearings upon appeal of disciplinary actions; and other activities as
specified by Iowa Civil Service Code.
GENERAL DIVISION OBJECTIVES:
1. To continue evaluation of positions subject to Civil Service and implementation of certification
procedures.
2. To maintain current promotional lists for all Police and Fire Department positions.
3. To conduct hearings upon notice of appeal and within time limits specified by Iowa Code.
4. To increase the expertise of Commission members in recommending and participating in selection proce-
dures.
5. To continue the use of assessment center techniques in selection procedures.
DIVISION ANALYSIS:
The level of promotional and entry level testing for Police and Fire Department positions will substan-
tially affect the Commission's work load.
e,
11
11
al
TI
43
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: CITY MANAGER
PROGRAM: POLICY 8 ADMINISTRATION DIVISION: BROADBAND TELECOMMUNICATIONS
DIVISION PURPOSE:
The Broadband Telecommunications Specialist (BTS) facilitates and oversees the continued operation of the
Broadband Telecommunications Network (BTN) for the City in cooperation with the Broadband Telecommunications
Commission (BTC) so as to maximize the benefits of cable television to the City of Iowa City.
DIVISION GOALS:
To monitor and oversee the cable company and the BTN; to facilitate and coordinate BTN uses, especially access
channel programming services, government channel 29 programming and institutional and interactive applications of
cable.
GENERAL DIVISION OBJECTIVES:
1. Continued investigation and/or resolution of citizen complaints within 30 days.
2. Monitor BTN progress and development, including interconnections.
3. Assure pertinent BTN information is available for public inspection upon reasonable request.
4. Advise, assist, facilitate and promote the funding, operation and usage of access channels.
5. Identify, contact, train and/or assure training of potential access channel users; produce, supervise and/or
assist in the production of access channel programming, especially for Government Access Channel 29.
6. Continue staffing support for the Broadband Telecommunications Commission.
NEN DIVISION OBJECTIVES:
1. Select a non-profit organization (NPO) to operate the local access channel (26) and assist the NPO to
initiate operations.
PERFORMANCE MEASUREMENTS:
1st Half Projected
FY80 FY81 FY82 FY83 FY84 FY85 FY86
1. Citizen Complaints (Avg. no. of hrs. per month) 4 20 9 9 10 5 4
2. Monitoring System 6 Staffing BTC
A. Monitoring cable system (lirs/Month) 12 12 10 10 15 8 5
B. Staffing cable commission (Ilrs/Month) 12 10 12 12 20 45 40
44
1st half Projected
FY80 FY81 FY82 FY83 FY84 FY85 _ FY86
3. Information Legislation Resource Function
A. Local info. requests/drafting responses (Hrs/Mo) 8 20 32 32 40 15 13
B. Nonlocal info. requests b issues (Hrs/Month) 6 8 10 12 16 15 10
t Hrs /Month) 5 2 7 10 3 2 2
C.
Speaking engagemen s (
40
50
4. Access Channels Productions E Development
31
A.
Consulting on local govt. and public
productions
15
0
0
(Hrs/Month)
160
20
200
40
B.
Research 6 development of all access
channels and
60
0
NPO applications, policies, designs
(Hrs/Month)
400
C.
Research and develop interactive and
INET appli—
with automatic director program playback machine
cations.
5. Access Training Equip. 6 Supervision
A.
Citizens trained in workshops
6
per month
B.
Testing graduates of workshops (No.
Hrs/Month)
7
C. Equipment troubleshooting 6 repair (Hrs/Month)
6. Monitoring Legislation (Hrs/Month)
7. Access Channel Growth (Hrs, per mo. on Ch.)
20
40
40
50
50
31
60
62
65
52
0
0
48
8
160
20
200
40
20
15
10
10
16
12
12
6
10
6
6
2
9
8
5
9
6
40
65
40
4
4
10
3
i
A.
Library Ch. 20
0
56
280
320
672
672
(24 hrs/day)
B.
Public Acces Ch. 26
0
0
48
8
160
20
200
40
100
200
150
225
C.
D.
Educational Ch. 27
Government Ch. 29 (Variety and quality upgraded
0
12
320
400
672
672
(24 hrs/day)
with automatic director program playback machine
and exchanging govt. programs with other agencies).
0
45
CITY OF' iNWA CI'T'Y
FYH6 OPFRATTN(: HIIUf k:'I'
RECEIPTS AND F:%PFNOITIIRFS SUMMANY
11230 HROADOAND TELECIIHMIINICATIONS
F%PF.6DTT'IIRF'S'
..........
F'Y86 RIIDGFT
F Y04
F'YR5
UFPT
A0141 P1
FINAI,
ACTIIAL
E:ST'1PATE
HEOIIF.ST
PROPOSAL
1411OGET
PERSONAI, SERVICES
36,640
40,616
42,274
42,274
43,066
COMIIODI rl ES
1,037
2,015
2,126
2,076
2,076
SERVICES AND CHARGES
111,235
8,195
7,263
10,741
10,741
CAPITAL (OUTLAY
260
0
220
0
220
TRANSFERS
14,192
21,986
23,733
25,518
25,518
'I'OT'A I,
.....;...
62,364
...... W.-
72,812
.........
75,616
.....�...
80,609
.....;...
81 621
ssssaaccc
acaaaaaaa
ascsssass
assnaacas
sosacaaoa
RECEIPTS;
FVR6
F'Y84
VY85
F1 NAL
ACTUAI.
ESTIMATE;
RIIIIGET
NOTE; SE:E. ADMIMTSTNAT'IVE RECFTPT SUMMARY FOR OFTAUED RECEIPTS
46
CITY OF IOWA CITY
FY86 OPERATING BUDGET
EXPENDITURES
11230 BROADBAND TELECOMMUNICATIONS
PERSONAL
SERVICESt
TRANSFER TOS
FTE.
BUDGET
EQUIPMENT REPLACEMENT RES7,500
_
---
------
REPAYMENT OF STARTUP COSTS
5,463
1/2 AV ASSISTANT IN LIBRARY
12,555
FY85
FY86
4
- -----
TOTAL
25r51fl
ccsscesx
_.
BROADBAND TELE, SPECIALIST
1.00
1.00
27x904
PRODUCTION COORDINATOR - BTC
(PT') .50
.50
9:055
EMPLOYEES
LONGEVITY
200
FI
2 644
�.
IPERS
1.757
HEALTH INSURANCE
912
INTRA -CITY CHARGEBACKSt
^'
LIFE/DISABILITY INSUR
254
_
_ -
VEHICLE OPERATIONS
159
TOTAL
1,50
1,50
43:066
VEHICLE REPLACEMENT
0
sccss
sxxcs cexsccxxx
WORD PROCESSING
0
ADMINISTRATIVE OVERHEAD
3,673
•
CHO MAINTENANCE
0
TOTAL
3,932
ccsxxar_c
CAPITAL OUTLAYt
1 4 -DRAWER FILE CABINET
_ 220
TOTAL
220
cscccssss
...,
,I
47
PROGRAM DIVISION STATEMENT
FUND: GENERAL
DEPARTMENT: CITY MANAGER
PROGRAM: POLICY B ADMINISTRATION DIVISION: BROADBAND TELECOMMUNICATIONS
COMMISSION
DIVISION PURPOSE:
The function of the Broadband Telecommunications Commission (BTC) is to serve as an advisory body to the
City Council. The BTC shall review, evaluate, research, recommend policies, rules, regulations, ordi-
nances, and budgets relating to matters involving cable TV and the grantee and provide recommendations and
reports to the City Council on the actions of the Commission. The Commission shall resolve disputes
between all conflicting parties concerning cable TV. The Commission shall ensure all rules, records, rates
pertaining to cable TV are available for public inspection. The Commission shall exercise broad responsi-
bility for the. development of cable TV policies, especially ensuring maximum utilization of the local
access cable TV programming of the public, government and educational access channels.
DIVISION GOALS:
To monitor and oversee performance of the franchise and the Broadband Telecommunications Network and to
facilitate use of the network, especially in the area of access channel programming.
DIVISION OBJECTIVES:
1. Ongoing review of rates, regulations, legislation and rules concerning cable TV and grantee and
recommend action to City Council.
2. Providing a forum for resolution of disputes, act as mediator and establish and administer sanctions as
necessary to ensure compliance with franchise agreement.
3. Ensuring all rates, rules, regulations, policies involving cable TV are available for public inspec-
tion.
4. Developing ongoing rules, policies and recommendations as necessary to ensure the best cable system and
access channel usage for the Iowa City community; confer and advise on matters of interconnection with
the Iowa City BTN.
5. Investigate, recommend and/or assist in the development of future cable directions and applications.
48
0
IN
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: FINANCE
_
PROGRAM: POLICY 6 ADMINISTRATION DIVISION: ADMINISTRATION
DIVISION PURPOSE:
To provide supervisory and secretarial support for the Finance Department, coordinate the annual budget
process and coordinate risk management for all City departments.
DIVISION GOALS:
To supervise the preparation of accurate and timely financial information which can be utilized effectively
by the City Council and City staff in making managerial decisions, to supervise and monitor centralized
support services and the Parking Systems.
GENERAL DIVISION OBJECTIVES:
1. Assure adequate budgetary control by reviewing and controlling all budget amendments and continuing to
monitor all receipts and expenditures.
2. Coordinate risk management program of risk analysis, insurance purchases and claims analysis.
3. Annually update five year financial projections.
4. Monitor Finance Divisions' performance on respective Division Objectives.
PERFORMANCE MEASUREMENT:
1. Timely reports to City Manager on budget amendment requests and any problem areas in receipts or
expenditures.
2. Coordination with Safety Committee, annual analysis of insurance portfolio, quarterly claim reports
with analysis of losses.
3. Preparation of financial projections report for use by City Council in its annual goal setting ses-
sion.
4. Performance of Finance Divisions on the respective objectives.
ei
DIVISION ANALYSIS:
61
Completion of these objectives will allow the Finance Department to effectively attain its goals and
provide support to the City Council and City staff.
rI
49
i NOTR: SFE AUMINISTHATTVE RECEIPT SOMPARY FOR DETAILED RECEIPTS
r
50
0
CITY np T(1WP CITY
N
FYRb IIPEIRATING 0(1I1GE:T
`
RECEIPTS AND FBPF'ND11'IIRE:S SUMMARY
Q\
11310 FINANCE' ARMINISTHAMIN
- E•YPFPj0ITUt(ES:
__ ___ -
FY86 HIIOGET
-----
FYP4 F'YH5
IIE:PT
ADMIN
FINAL
'
ACTUAI, ESTIMATE;
REOIIEST
PROPOSAI,
BUDGET
w. 1'RHS(MA1, SERVICES
102,177 104,188
109,512
109,512
143,864
r C(Ik40DITIES
1,353 1,019
1,100
1,100
1,100
SFRVICF5 AND CHARGES
7,836 7,243
7,301
7,671
7,671 .
CAPITAL I1WMAY
1'RANSFEIRS
539 0
h46,794 836,766
0
0
0
995,036
0 j
1,035,789
TnTA6
RnH,ti94 919,216
117,913
1,113,319
1,18X,424
eococ=,s. .cc.t=Cc.
cs.aaoeeo
eooac=c.c
saeossese
RF.CF'I PTS t
F'Yb6
FY04 FYH5
FT NAI.
-'
ACTNAI, FST IMATE
BUDGET
i NOTR: SFE AUMINISTHATTVE RECEIPT SOMPARY FOR DETAILED RECEIPTS
r
50
CITY OF IOWA CITY
FY86
EXPENDITURESDGET
11310 FINANCE ADMINISTRATION
PERSONAL SERVICES:
TRANSFER TO:
FTE BUDGET
JCCOG - IOWA CITY'S SHARE
77#599
-
TRANSIT OPERATING SUBSIDY
446.573
AIRPORT SUBSIDY
99,656
FY95 FY86 S
TRANSIT LEVY
745#354
MOTEL TAX - RECREATION FACTS
26#764
MOTEL TAX - PARKLAND ACO
17#843
--
ADMIN. SEC - FINANCE
1.00 1.00 21,517
MERCER DIAMOND R4 LIGHTS
22#000
SR. ACCOUN{'ANT - FINANCE ADMI
ASST FINANCE DIRECTOR
1.00 1.00 22,979
1.00 27,707
TOTAL
1,035,789
FINANCE DIRECTOR
1.00 1.OU 49,020 _
_
TEMPORARY EMPLOYEES
_
LONGEVITY OVERTM
400
INTRA -CITY CHARGEBACKSI
j
FICA
IPERS
B,U55
5,308
VEHICLE OPERATIONS
226
HEALTH INSURANCE
7,425
VEHICLE REPLACEMENT
0
0
LIFF./DISABILITY INSUR--
_ 948
- -
WORD PROCESSING
ADMINISTRATIVE OVERHEAD
0
TOTAL
3.00 4.00 143,864
CHO MAINTENANCE
0
ozaza saace sceztaoze
---------
�
TOTAL
226
r
aasaaaasa.
�
\
CAPITAL OUTLAYS
NONE
0
TOTAL
0
eeasaaeea
1
i
r
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: FINANCE
PROGRAM: POLICY b ADMINISTRATION DIVISION: ACCOUNTING 8 REPORTING
DIVISION PURPOSE:
The purpose of the Accounting and Reporting Division is accurate and comprehensive accountability and
reporting of the financial activities for all City operations and divisions.
DIVISION GOAL:
To process and provide comprehensive financial information to all City operations in an efficient and
effective manner.
GENERAL DIVISION OBJECTIVES:
1. Establish and maintain accountability for the increasing number of federal and state assisted projects
and provide quarterly reporting of grant/project funds to appropriate departments.
2. Reduce the number of accounts payable, payroll and special checking account checks voided to under one
percent annually.
3. Maintain and provide fixed asset documentation and comparative information to all departments quar-
terly.
PERFOR14ANCE MEASUREMENTS:
1st Half
GRANTS/PROJECTS FY79 FY80 FY81 'FY82 FY83 FY84 FY85
1. Federal Grants 8 12 18 17 25 23 28
State Grants 9 13 it 8 7 7 7
Other Grants/Projects 1 3 2 3 3 4 4
TS 29 31F 29 M 3T IN
2. Check Type: ACCOUNTS PAYABLE PAYROLL HOUSING AUTHORITY OTHERS
/ Checks: Issued Voided % Issued Voided % Issued Voided % Issued Voided %
FY80 7,801 195 2.5 15,462 93 .6 1,614 47 2.9 20 2 10.0
FY81 9,731 181 1.8 14,929 176 1.2 1,928 67 3.5 41 1 2.4
FY82 7,869 185 2.4 15,689 28 .2 2,132 67 3.1 95 8 8.4
FY83 8,053 164 2.0 15,783 29 .2 2,270 44 1.9 329 1 .3
FY84 9,747 62 .6 16,742 35 .2 2,329 33 1.4 373 9 2.4
FY85 5,438 24 .4 7,869 23 .3 1,206 15 1.2 107 5 4.7
(1st Half)
52
3. Fixed Assets
Documentation
ASSETS
ACTUAL VALUE
FY80
976
$26,413,652
..
FY81
1,010
27,830,477
FY82
11165
43,348,038
FY83
1,292
51,666,680
FY84
1,495
54,040,668
FY85 (1st Half)
1,496
54,099,925
ANALYSIS:
Fixed assets are
carried
at original
cost, or at fair market value when received as donated properties. The
City follows the
policy
of not capitalizing
streets, bridges, lighting systems, sidewalks, storm sewers and
.,
individual assets
with a
cost of less
than $500.
E
E�a
'-1
53
FX P FN 1) 1 I H FS:
PERSONAL SERVICFS
COM1411111 TIES
SERVICES ANn CHARGES
CAPITAL (1111LAY
TRANSFERS
RF'CEIPTS(
TOTAL
C11Y OF JOWA CT'IY
FVHh (OPEkAT1NG HIInGFT
RF:CF'IP76 ANI) 6XPF111111'UHE:S S(IMMAHY
11120 ACCnUNTIHG b REPUNTING
FYH4
F'YH5
AN TIAL
F.STI MATE
1H9, 516
236555
250,009
9,706
17470
,646
69,067
5,7.71
51,200
n
n
---------
326,9H8
---------
366,043
_________
_________
FYH4 FY85
A C7VAL ESTIMATE
FYH6 RUDGE7'----------
nE:PT
ADMIN
F'I NAI,
HFOUFST
PHOPOSAI.
WIDGET
250,009
250,002
25y, 50
76;614
76,;614
76;614
56,670
80,.300
80,300
-------- D
n
D-
-
395,396
--------
419,026
---------
421,974
sews=s==e
zx=====s=
===z====s
FY86
F'INA1,
BUDGET
NOTE: SEE A1)M(NISTNATIVF.' RECEIPT SUMMARY FOR DETAILED RECEIPTS
54
CITY OF IOWA CITY
F'Y86 OPERATING BUDGET
EXPENDITURES
3 COMPUTER TERMINALS 3,300
COMPUTER UPGRADE 73,200
1 MICROFILM READER 3,000
TOTAL 80,300
exasxxaax
55
11320 ACCOUNTING F REPORTING
PERSONAL
SERVICESt
TRANSFER TOt
FTE
---
BUDGET
------
NONE
0
TOTAL
---------
p
FY85
FY86
S
ACCOUNT CLERK - ACCOUN'I1NG
1.00
1,U0
17,087
SR. ACCOUNT CLERK - ACCOUNTIN 1.00
1,00
19,631
ADMIN. ACCT. CLERK-ACCTG.
2.00
2,00
39,682
ACCUUNTANr
1,00
1.00
23,830
SR ACCOUNTANT -ACCOUNTING
1.00
1.00
22,697
DATA PROCESSING ASSISTANT
1,00
1.00
19,370
INFORMATION SPECIALIST
1.00
1.00
22,015
INTRA -CITY CHARGEBACKST
CONTROLLER
1.00
1.00
30,980
SR. ACCOUNTANT -ACCOUNTING
(PT) .50
,50
10,779
VEHICLE. OPERATIONS
0
OVERTIPJg
LUNGEVITY
500
VEHICLE; REPLACEMENT
0
1,975
WORD PROCESSING
0
FICA
14,596
ADMINISTRATIVE OVERHEAD
0
!PERS
11,043
CBD MAINTENANCE
0
HEALTH INSURANCE
-
18,192
LIFE/DISABILITY 1NSUR_
---------
70TAL
9.50
_
9.50
----1567
252,950
TOTAL
xxeaxexxa
xsxxx
xxxxs
sexxxaxxx
CAPITAL OUTLAY!
3 COMPUTER TERMINALS 3,300
COMPUTER UPGRADE 73,200
1 MICROFILM READER 3,000
TOTAL 80,300
exasxxaax
55
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: FINANCE
PROGRAM: POLICY 8 ADMINISTRATION DIVISION: CENTRAL PROCUREMENT 6 SERVICES
w.
DIVISION PURPOSE:
+ The function of the Central Procurement and Services Division is to provide all departments of the City with
centralized support services including procurement, office supplies, telephone and radio communications,
printing, mail, and photo ID.
DIVISION GOAL:
To provide its varied support services in such a manner that the operating efficiencies of the City as a whole and
each division as a unit are enhanced.
GENERAL DIVISION OBJECTIVES:
1. Provide an annual report that reflects cost effectiveness of the Central Procurement d Services Division.
2. ,Respond to all inquiries and/or requests for assistance on a timely basis.
NEW DIVISION OBJECTIVE:
1. Evaluate equipment replacement for Print Shop copier by June 1986.
PERFORMANCE MEASUREMENTS:
Projected
Proposed
FY81
FY82
FY83
FY84
FY85
FY86
Orders processed
Funds committed
505
2,338,906*
603
971,840
814
1,353,553
835
2,813,228*
850
2,000,000*
850
1,400,000
Print Shop (Impressions)
1,466,938
1,608,777
2,119,050
2,071,184
2.100,000
2,280,000
Copier (Impressions)
434,058
428,188
505,619
574,047
630,000
660,000
Mail (Pieces)
----
----
218,699
254,517
275,000
288,000
~ *Transit Equipment Acquisition
_ DIVISION ANALYSIS:
Staff time will be spent
on continuing
to be more
available to
departments for
assistance
and establishing
increased City wide usage
contracts.
56
Y OF IUWA CITY
FY86TOPPRATING OIII)OF:T
RECE113301CFNTNAL PRFIC IIUNFYFNTSR.S SFRV(CFS
F:XPF:NFIITIIRF.S:
RFCFIPTS
ESTIMATE.
FYR4
FY86 MIDGET .
N
Af.TOAI,
PERSONAL SERVICF,S
COMMUUITIRS
121,064
SERVICES AMO CMAItGF,S
1,544
57,684
CAPITAL OIITI,AY
TRANSFERS
4,6RR
129,860
U
RFCFIPTS
ESTIMATE.
----------
RKMIIFST
FY86 MIDGET .
N
FNA
PNOPOSAI,
SIMET
124,413
1,250
129,960
1,490
129,860
131,820
65 395
X949
44:3no
1,490
6j'O
1,490
63
r30011300
,035
58
MR
CITY OF
IOWA CITY
FY86
OPERATING
bUDGET
EXPENDITURES
11330
CENTRAL PROCUREMENT
L
SERVICES
f.., PERSONAL SERVICES$
TRANSFER TO$
•
FTE
BUDGET
NONE
0
-.
-..
......
---------
TOTAL
�
FY85
FY86
i
z-z-zz_-s
SR. CLERK MPIST - PURCHASING
1.00
1,00
17.680
DUPLICATING MACHINE OPERATOR
1.00
1.00
17.680
BUYER
1.00
1.00
21.093
PURCHASING AGENT
1.00
1.00
]1.388
• CLENK/TYPIST-SWITCHBOARD (PT)
1,12
1.12
18,496
f TEMPORARY EMPLOYEES
1,500
OVERTIME
250
INTRA -CITY CHARGEBACKS$
LONGEVITY
1,333
FICA
7,674
VEHICLE OPERATIONS
0
IPERS
5,560
VEHICLE REPLACEMENT
0
-: HEALTH INSURANCE
8,387
WORD PROCESSING
0
[,IFF/DISAHII.ITY INSUR
ADMINISTRATIVE OVERHEAD
0
_
_779
CBO MAINTENANCE
0
TOTAL
5,12
5.12
131,820
---. .-
ococz
szsz¢
s�zzezzzz
TOTAL
0
zzzsszsoo
CAPITAL OUTLAY$
_
1 LETTER OPENER
_1,300
TOTAL
1.300
_
zoz=zzzzo
58
MR
PROGRAM DIVISION STATEMENT
FUND.: GENERAL DEPARTMENT: FINANCE
PROGRAM: POLICY 6 ADMINISTRATION DIVISION: TREASURY
DIVISION PURPOSE:
To provide accurate records, timely billings and reasonable collection of unpaid accounts for utility and
parking customers; and to utilize full banking and investment services so that all cash transactions, including
investments, are secured, recorded and yield maximum income opportunities.
DIVISION GOAL:
To meet all billing and collection schedules using information which reflects the customer's status, to invest
100% of idle funds, and to generate statistical and financial reports necessary for analysis of treasury
activities.
GENERAL DIVISION OBJECTIVES:
1. Forecast major receipts and monitor the daily banking activity to maximize investment opportunities and
investigate alternative types of investments.
2. Schedule the billing and collection procedures for utility fees and parking fines so that all accounts are
current and to decrease uncollectible amounts.
NEW DIVISION OBJECTIVES:
1. Review and update service card file by April 1, 1986, so that current information is available on this
system for each utility account.
2. Research and develop by December 31, 1985, a bidding system for investments which includes: brokers,
depository banks, instruments, projected investment schedule, and yield calculations so that a reliable
market is available which functions within banking and state guidelines with maximum income for the City.
3. Monitor utility uncollectable amounts to determine increase/decrease based on new procedures vs. procedures
prior to November 1983 and complete a two year comparison by November 1985.
4. Review all customer service billing, collection and banking problems, implement procedures which will deter
future occurrences and communicate to staff.
N
14 59
60
PERFORMANCE MEASUREMENT:
Actual
Actual
Actual
Actual
1st Half
Projected
FY81
FY82
FY83
FY84
FY85
FY86
Cash Register Transactions
31,445
33,305
50,895
48,521
34,175
47,500
Utility Billings
77,400
76,106
81,026
84,700
45,958
85,553
Billing Corrections
195
83
205
Account Changes
3,124
3,809
5,775
6,052
1,760
6,110
Hearing Letters
1,300
3,500
8,017
8,931
4,575
9,020
Shutoff Notices
250
625
1,276
1,571
692
1,585
% Collected
99.9%
99.9%
99.9%
97.8%
98.4%
97.0%
Parking Tickets Issued
120,500
150,658
126,237
139,211
78,881
147,759
r
f Tickets Paid
NA
97,255
93,100
105,843
58,432
112,297
of Billings Mailed
15,600
26,800
54,276
52,038
27,461
53,600
% Collected
64%
60.8%
73%
76%
74.1%
76%
Investments at Year End
NA
$12,075,873
$17,765,594
$17,900,971
$17,277,453
$19,691,068
Average Yield
NA
13.635%
10.123%
10.5%
10.8%
10.5%
-
Interest Income
NA
$1,860.056
$1,614,952
$1,807,508
$1,073,238
$1,908,009
Investment Transactions
NA
827
538
543
860
500
DIVISION ANALYSIS:
Cash register transactions
should decrease in direct relationship
to the number of Surepay
(direct bank
payments) customers. A .5% growth was
used to compute
proposed figures for utilities. The increase in account
changes is due to increased
student population and
the number of
rental units.
The poor economic climate
accounts for the increase in
hearing letters for delinquent bills and
water shutoffs.
Fines were
based on a 2%
increase. Investment income
should remain stable based on the proposed rate and
current long-range invest-
ments. Ending cash balances
(increaseldecrease)
could
effect this income significantly.
60
O
CITY OF IOWA CITY
F'YR6 OPERATING HOMGET
RECEIPTS AND E:XPFNDITIIRES SUMMARY
11340 TREASURY
FXPF.NbI PURF.S:
_---------
F'YR6 14U06ET
----------
FYR4
F'YRS
UFPT
ADMIN
F'INAI.
ACTUAL
FSTIMATF
RK:DFST
PRUPOSAL
PUDGET
PERSONAL SERVICES
234,533
244,312
257,638
257,638
261,8R9
COMMODITIES
SERVICES AND CRANGF;S
2,102
11,823
1,650
13,760
I,R60
15,165
2,299
IS,I65
2,299
15,165
CAPITAL 0I11'6AY
303
445
594
O
.........
0
.........
TnTAL
..................
2601167
.........
275,257
275,102
_248,761
_219,353
RF'CEIPT.SS
FY86
EY84
FY05
FINAL
ACTUAL
FSTIMATF,
PUDGF,T
NOTE: SEF. ADMINISTRATIVE PFCFIVT SUMMARY FOR UFTAILED RF.CF.IPTS
61
62
CITY Of'
IOWA CITY
VY66
OPERATING
BUDGET
EXPENDITURES
11340
TREASURY
PERSONAL
SERVICES3
TRANSFER TOS
t'TE
BUDGET'
NONE
0
TOTAL
0
FYNS
FY86
i
zzzazzzzz
- TREASURY
1,00
1,00
1 •967
PIST - TREASURY
3,00
3,00
5 ,662
CLERK - TREASURY
2,00
2,00
36,632
K/TYPIST - TREASURY
1,00
16,783
CLERK-TREAS.UTII,ITIE 1,00
1,00
.00
19,631
SERVICE REP
1,00
1.00
17,485
NT
1.00
1,00
19,631
INTRA -CITY CHARGEBACKS:
R
1.00
1,00
31.388
Y EMPLOYEcs
270
VEHICLE. OPERATIONS
0
1,160
VEHIC E REPLACEMENT
0
Y
•350
1,095
WORD PROCESSING
0
ADMINISTRATIVE OVERHEAD
0
CBD MAINTENANCE
0
NSURANCE
11.641
,531
---------
ABILITY INSUR
--1:663
-261,689
TOTAL
0
TOTAL
11,00
11,00
azza:czss
CCCCC
=mace
=smut====
CAPITAL OUTLAYS
NONE
0
TOTAL
0
es=zzaazz
62
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: FINANCE
PROGRAM: POLICY d ADMINISTRATION DIVISION: WORD PROCESSING _
DIVISION PURPOSE:
The function of the Word Processing Center is to provide centralized dictation and typing services to City
departments.
DIVISION GOALS:
To produce typewritten documents for City departments in an efficient, accurate and timely manner through
the combination of the efforts of trained word processing specialists and the use of text editing typewrit-
ers and related word processing equipment.
GENERAL DIVISION OBJECTIVES:
1. Maintain an average monthly turnaround time for centrally dictated work of four or less hours, based on ~
a 25% sampling.
2. Have no more than 3% of total production returned for correction of typographic errors only (excluding
draft documents).
3. Maintain past production levels or exceed them depending on workload.
PERFORMANCE MEASUREMENTS:
63
■
1st Half
Projected
FY80
FY81
FY82
FY83
FY84
FY85
FY86 _
Average Turnaround
3.3
3.2
3.1
3.4
3.5
3.5
3.5
(Hours)
% of Total Production
Returned for Typo
N/A
2.1
2.3
2.7
2.6
2.4
2.5
Correction Only
Average Monthly
1193
1987
2221
2718
2750
2690
2750
Production (Pages)
DIVISION ANALYSIS
Emphasis in FY86 will
be toward
a continued
refinement of procedures to
increase efficiency in the Word
Processing Center as technical
knowledge
of the word
processing
equipment
increases.
63
■
CITY OF IOWA CITY
F'YNb OPERATING bIlDf. h;7'
PF:CF:IP'IS ANII F.XPFNDI7'IIHF.S SUMMARY
11360 MORD PROCESSING
FXPFNDITIJRKS:
--------
FYR6 HIIIIGET
-----
FY84
ACTUAL
FYR5
F'STIMATE
DEPT
NFUIIEST
ADMIN
PHOPOSAI,
FINAL
WIDGET
PERSONAL SERVICPS
H7,714
H9.645
3,660
95,720
2,635
95,720
2,635
97,177
2,635
COMMODITIES
SERVICES AND CHANGES
2,395
25,479
22,315
23,037
"0800
23,037
8,800
23,037
CAPITAL I111TLAY
704
0
----8800
TOTA1,
116,291
- 115,670
130,192
130,192
131,649
-----���-.-R-�-�
S -SR ----R
=-=-===--
=C-'1=RCiR
MF:CEI P7'S:
FY86
FV84
FVHS
FINAL
ACTIIAL
F.STIMATF
MIDGET
NOTE: SEE AOMINISTRATIVF RE:CE:IPT SUMMARY FOR DETAILED RECEIPTS
64
CITY OF IOWA CITY
FY86 OPERATING BUDGET
EXPENDITUR 'S
11360 WORD PROCESSING _
PERSONAL SERVICES! TRANSFER T03
FTE BUDGET NONE ------- 0
---------
TOTAL 0
FY85 FY86 6 ezzoeezze
54 22
WORD PROCESSING OPERATOR
3.00
1.00
3,U0
1.00
r
24, 85..
WORD PROCESSING SUPERVISOR
2:150
TEMPORARY EMPLOYEES
OVERTIME
875
LONGEVITY
FICA
Sr 798
4,357
INTRA -CITY CHARGEBACKSS
j
!PERS
HEALTH INSURANCE
3,859
631
VF.HICLF. OPERATIONS
0
LIFE/DISABILITY INSUR
-
-
.........
VEHICLE REPLACEMENT
0
0
TOTAL
4,00
4.00
97,177
WORD PROCESSING
ADMINISTRATIVE OVERHEAD
0
zzze-
soca:
aezzozaa=
CUD MAINTENANCE
0
'
TOTAL
0
azax sass
I
CAPITAL OUTL,AYl
CENTRAL DICTATION SYSTEM
8,800
----- ---
TOTAL
8,800
•_,
j
e eaoaeaea
r ,
65
Cl'(Y IIF 1f1HA CITY O
FYAN UPVPAT7NC HIIDCET
_ RECKII-IS AND kXPFNOITURES SUMMAkY �-
11400 RISK' MANAGEMENT �T
66
F.Xpp; NI)I'1'IIkh:S:
FYA6 RUOGET--
Y984
FY85
DFPT
ADMIN
F'INA11
j
ACTIIAL,
ESTIMATE
RF:DIIFS'f
PROPOSAL
BUDGET
�-
CDIIMOD ITIES
0
0
(1
0
i
SEkVICES AND CHARGES
CAPITAL 1111'f1,AY
228,H35
311),312
355,300
355,100
355,300
0
0
0.
0
0
y
'I'11TA1
728,R15
310,.112
355,300
355,300
355,300
rr
..
14hC.E:IP75:
FY86
FV04
FY85
FINAL,
._,
ACTIIAL
FSTIMATF.
HUDCET
_.
NOTE: SEF
ADMINISTRATIVE: RECEIPT
SUMMARY FOR
DETAILED
RECEIPTS
I
66
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PARKS b RECREATION
PROGRAM: POLICY 8 ADMINISTRATION DIVISION: GOVERNMENT BUILDINGS
DIVISION PURPOSE:
The function of the Government Buildings Division is to provide cleaning, general maintenance, and light
repair services for the Civic Center (with the exception of the Fire Department) and the Davis Building.
DIVIS: d GOAL:
To provide a satisfactory and economical level of maintenance for assigned buildings.
GENERAL DIVISION OBJECTIVES:
1. Continue use of a monthly building cleaning survey. Areas will be graded Poor, Fair, Good, or Excel-
lent. Specific jobs measured will include floor maintenance, room cleaning, toilet care, wastebasket
emptying, glass cleaning, and outside litter.
2. Continue recording legitimate complaints as basis for future comparison.
PERFORMANCE MEASUREMENTS:
1. Building Survey. The overall objective for the year is to have all areas rated Good or Excellent 90
percent of the time. Any time any area is rated Poor or Fair, it must improve to Good or Excellent the
next month. FY84 surveys show Excellent 37.5%, Good 60.5%, Fair 2%, and Poor 0%.
2. Complaints. The number of legitimate complaints will be recorded each quarter. We will attempt to
reduce legitimate complaints five percent per quarter for FY85 or 20 percent for complete year.
Complaints are now averaging three per month.
DIVISION ANALYSIS:
Through instruction at workshops and new janitorial procedures and supplies, a higher level of building
cleanliness and maintenance has resulted.
�O
67
r�
ei
�i
CI'rY OE' IOWA c:ITY
FYP6 OPE:HAI3NG 14110GET
HECE.IPTS AND EXPFIM1111RES SIIMMARY
115110 GOVERI&KN1BUILDINGS
EXPF:EIDI MIRES:
- --- -
Fve6 PuncET
------- --
FYH4
FYH6
OF:PT
ADP -III
FINAI.
ACTUAL
ESTIMATE
REOUFST
PROPOSAL
BUDGET
PERSONAL SF:HVIC.F5
34,672
37•)31
40.479
40.479
41,174
COMMODITIES
H, 749
9,325
10,67
10,672
10.672
SERVICES AND CUARrF S
78 059
85,554
93,09
113,390
113,390
CAPI'T'AL OUTLAY
1,668
5, 1R0
0
0
0
THANSF'F:HS
5,060
R
0
0
0
---------
---------
---------
---------
---------
TOTAI,
12tl,T.118
137, 39U
145,041
164,541
165,236
xr-====_=
xxxec=xcx
xcxxxxxxx
oxxc=xxxx
=r-=xxxxz
RECEIPTS:
FY86
FY04
FY85
F1NA1,
ACTIIAI.
ESTIMATE:
BUDGET
NOTE..: SEE AU4INISTkAl'1VF' RECEIPT SUMMARY FOR DETAILED RECEIPTS
68
,
CITY OF IOWA CITY
69
FY86
OPERATING BUDGET
EXPENDITURES
11500
GOVERNMENT BUILDINGS
PERSONAL SERVICES!
TRANSFER TUI
FTE.
BUDGET
NONE
0
.........
.
---
......
70TAL
U
FYNS
FY86 8
M,W.1-NECREATION 6 GVMT
BI,DGS 2.00
•2.00 31:703
TE14PORANY EMPLOYEES
1:650
OVERTIME
375
LONGEVITY
FICA
2:389
HEALTH
IPERS
INSUPANCF.
1,84
2:563
INTRA -CITY CHARGF.RACKSL
LIFE/DISABILITY INSUR
254
4
TOTAL
2,00
-2.00 41,174
VEHICLE OPERATIONS
VEHICLE REPLACEMENT
0
.reeo
e.ses seseee.s:
MORD PROCESSING
0
ADMINISTRATIVE OVERHEAD
0
CBD MAINTENANCE.
U
TOTAL
4
sxameeaea
CAPITAL UUTLAYt
NONE
0
-
TOTAL
0
69
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: CITY MANAGER
PROGRAM: POLICY 8 ADMINISTRATION DIVISION: CIVIL RIGHTS
DIVISION PURPOSE:
To process and investigate complaints of discrimination; to provide staff support for the Iowa City Human
Rights Commission; to monitor the City's Contract Compliance Program and Women and Minority Business
Enterprise Program.
IJ
DIVISION GOAL:
To facilitate timely disposition of all citizens' discrimination complaints and to ensure that all citizens
are aware of their civil rights and the community resources available to assist them in exercising those
rights.
GENERAL DIVISION OBJECTIVES:
1. Investigate all formal complaints and submit case summaries to the Legal Department within 120 days.
2. Resolve informal complaints independently or in conjunction with the Commissioners within 30 days.
3. Attend all Commission meetings and provide staff support for the Commission.
4. Monitor the City's contract compliance program.
5. Network and communicate with other local Commissions as well as the State Commission in an effort to
4• increase the effectiveness of the local Commission.
6. Write and distribute four newsletters.
7. Monitor the City's Women and Minority Business Enterprise Program with an objective of 3% participa-
tion.
B. Coordinate at least one Commissioners' training session.
9. Continue to participate within the Association of Iowa Human Rights Agencies.
10. Complete the investigation and disposition of all housing complaints within 90 days.
11. Reach greater numbers of residents through our speakers bureau for the purpose of apprising these
residents of their rights and responsibilities.
NEW DIVISION OBJECTIVES:
Complete housing audit under HUD funded Type II joint grant project between the State Civil Rights Commis-
sion and the Iowa City Human Rights Commission by November 1985.
N
70
0
Q
I
PERFORMANCE MEASUREMENTS:
1st Half Proj.
FY81 FY82 FY83 FY84 FY85 FY86
1. Routine responses to citizen inquiries 10.3 13.41 13.6 23.8 17.33 18.0
per month
2. Formal complaints
_ cases opened 19 14 11 23 11 20
_ cases closed 15 17 16 18 10 20
_ average time to legal (months) 2.84 3.3
average time to closure (months) 9 10.88 15.93 12.4 7.2 9
3. Z plaints resolved informally 18 18 8 4 8
average time to resolution (working days) 3 3 1 1 1
4.el�rcent of total City purchasing from W/MBE's ** 0.725% 0.005% ** 3%
5. Contract Compliance - Affirmative Action
Programs Reviewed NA 6 12 10 15 ..
rtt
**Data not yet available.
r�
DIVISION ANALYSIS: a
During FY84 0.06% of the City's total expenditures were made with W/MBE's. Computations were also made in
only the areas where there are known W/MBE's: printing, construction, etc. when looked at in that manner,
0.56% of the City's expenditures were made with W/MBE's. The increase in citizen inquiries during FY84 was
apparently the result of our expanded outreach program under the Type I FNAP grant.
O
71
72
I '
CITY IIF JOWA CITY
0
IN
FYRfi OPFBAI1?IG FI111l;F;T
PECEWIS ALD EBPFNOITIIRES SUMMARY
A
11600 CIVIL RIGHTS
F:%PFNhl TI1RF:S:
•••--••-•-
FYR6 WIDGET
-------•
FY64 FY85
IIFPT
ADMIN
FINAL
ACTOAI, ESTIMATE
REOl)P..ST
PROPOSAL
BUDGET
—
PENS11NA1, SERVICES
24,43 25,440
27,195
27,195
27,427
'
COMMODITIES
303 426
4J4
434
434
SERVICES AND CHAROFS
2,943 3,332
4,154
3,896
3,896
CAPETAI, 1111TI.AY
0 0
0
0
0
141TA1,
......... .......6
2R 177 29. 206
....1,...
31 7R3
.....,...
31 525
.....,...
31 757
omxxoxsx cxsxsscxs
xxxxcxr.=
xxx==ccaa
zcxxxssxs
RECEIPTS:
FYM4 FYBS
FINAL
ACTUAL ESTIMATE
BUDGET
^
510'1'E: SEF ADNINISTRAIIVF. HCCEIPT SUMMARY FOR
DETAILED
RECEIPTS
4
IV
I' 1
I+1
72
I '
73
NONE ------- 0
TOTAL 0
_xsxsex_x
CITY OF IOWA CITY
FY86 OPERATING BUDGET
EXPENDITURES
11600 CIVIL RIGHTS
PERSONAL
SERVICES!
TRANSFER TO2
FTE BUDGET
NONE
---------
--- ------
TOTAL
0
FY05 FY86 $
_
SPECIALIST
1,00 1,00 2215
'00
IO NGF.YIiYNTS
1.584
FICA
1.236
r 1PERS
1'177
i HEALTH INSURANCE
j LIFE/DISABILITY 1NSUR
-
INTRA -CITY CHARGEBACKS2
TOTAL
---- ----- ---
1.UO 1.0_0 27,427
VEHICLE OPERATIONS
6
206
I
ssxcc - s xeassxssx
- -
VEHICLE REPLACEMENT
0
C
MORD PROCESSING
ADMINISTRATIVE: OVERHEAD
0
CRD MAINTENANCE
0
TOTAL
206
sxessaaas
i
CAPITAL OUTLAYS
73
NONE ------- 0
TOTAL 0
_xsxsex_x
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: CITY MANAGER
PROGRAM: POLICY 6 ADMINISTRATION DIVISION: HUMAN RIGHTS COMMISSION
COMMISSION PURPOSE:
To enforce the City's Human Rights ordinance in an effective and responsible manner.
COMMISSION GOAL:
w
To become more extensively utilized as a resource by residents seeking an investigation into their allega-
tions of discrimination, and by those segments of the community who need to be informed on how to abide by
the City's non-discrimination ordinance.
GENERAL COMMISSION OBJECTIVES:
_i 1. Have new public service announcements aired every month on the local radio and cable TV stations.
2. Revise and.distribute Commission brochures throughout the City by the end of the first quarter.
3. Continue to solicit speaking engagement requests as an ongoing activity.
4. Attend one civil rights workshop, which may include attending an in-house training program.
5. Conclude work on discrimination complaints within eight weeks from the receipt of the investigative
report.
6. Review the City's non-discrimination ordinance and recommend revisions, if necessary.
7. Review the City's affirmative action program quarterly reports and respond appropriately.
ti
NEW COMMISSION OBJECTIVES:
1. Complete the housing audit and write a report reflecting the findings made from the audit.
I
iy
74
r
I
HOME & COMMUNITY ENVIRONMENT
Planning & Program
Development
Engineering
Public Works
Administration
C.B.D. Maintenance
Energy Conservation
Traffic Engineering
Street System
Maintenance
Forestry
Cemetery
0
PROGRAM DIVISION STATEMENT
FUND: INTERGOVERNMENTAL DEPARTMENT: PLANNING 8 PROGRAM DEVELOPMENT
-- PROGRAM: HOME d COMMUNITY ENVIRONMENT DIVISION: ADMINISTRATION
DIVISION PURPOSE:
To provide administrative direction and support to the various divisions of this department and to coordi-
nate the efforts of this department in providing staff support to other departments and agencies respon-
sible for direct public services.
w.
.r
DIVISION GOAL:
To provide an effective and efficient level of management in the support and completion of the departmental
divisions' objectives and to ensure a high level of staff support to other departments and agencies in the
provision of public services.
— GENERAL DIVISION OBJECTIVES:
1. To provide an appropriate allocation of staff resources within each division to meet their divisional
objectives.
2. To ensure the timely completion of the divisions' objectives and individuals' work assignments.
PERFORMANCE MEASUREMENTS:
w 1. Weekly meetings with division heads will be held to identify staffing problems. The assignment or
coordination of staff activities will be made on a weekly basis as problems are identified.
2. Long-term projects will be monitored quarterly and short-term projects will be monitored as frequently
as is necessary to ensure that projects and work assignments are completed on schedule.
3. Overall performance shall be measured by the performance of individual divisions.
DIVISION ANALYSIS:
None.
75
0 76
CITY OF
IOWA CITY
FYRh OPERATING PIIOGET
RErFIPTS ANV EXPENDITURES SUMMARY
12110 P.P.D.
AUMIMISTRATJON
F.XPFNUITUPFSI
--
FYH6 IIIIDGE:T
---FINAL
FYH4
VY85
I1F:PT
ADMIN
ACTUAk,
ESTIMATE
REOUFST
PROP(ISAI,
DUOGET
PERSONAL SF.HVICRS
69,077
1,1114
74, 3h1.
1,435
76, 9R3
1,630
76,983
I,631)
7H, 097
1,630
CIIMMOUITIVS
SERVICES AIIN CIIARGES
4,P67
S,RRR
0
7x006
9,1168
6,704
1-500
6,204
1x500
CAPITAI, O11T1,AY
0
---------
----
TOT A 1,
-
75,012
---------
81,584
94,687
86,317
H7,431
LLLLnL=LL
22222_222
LL LLLLx_
LLLLLLc=L
LLLLce_Ls
NF.CEIPTSI
FYH6
FY84
FYRS
FINAL
ACTUAL
ESTIMATE
PIID(;F.T
PHIIPFRTY TAX
75,012
-- P1,6R4
-- P7,431
--
75,0_12
81,6_04
87,431
_
0 76
77
s
CITY OF IOWA CITY
FY06 OPERATING BUDGET
EXPENDITURES
12110 P.P.D. ADMINISTRATION
' PERSONAL
SERVICES:
TRANSFER TO:
FTE BUDGET
NONE
0
... ......
TOTAL
0
FYBS FY66 8
anasnnnss
GRAPHICS TECHNICIAN
1.09p 1.00 111:1,01
*ADMIN. SEC PPD
**P P.0 DIUCTOR
.SS .55
.60 .60 24,067
CtIRK/TrYPIST - MINUTES
(PT) .43 .43 6.396
EMPLOYEF.b
LONGEVITY
FICAa
475
4,562
INTRA -CITY CHARGEBACKSI
-' HEALTH INSURANCE.
4,931
VEHICLE OPERATIONS
97
LIFE/DISABILITY INSUR
359
VEHICLE REPLACEMENT
U
TOTAL
..... ....
2.58 2.58 78.097
WORD PROCESSING
ADMINISTRATIVE OVERHEAD
8
fess■ ensue ■susessu■
CBD MAINTENANCE
•"
TOTAL
87
assesses■
i.,
'-'
CAPITAL OUTLAY!
.,
TYPEWRITER
1,500
TOTAL
1,500
'-'
usesauumn
*Admin. Sec. -PPD:
55% Of HE is shown here;
remainder is funded in JCCOG Admin.,
JCCOG
Rural Planning and CDBG Metro
Entitlement.
— **PPD Director:
60% of HE is shown here;
remainder is funded in JCCOG Admin.
and CDBG
Metro Entitlement.
***Sr. Clerk/Typist-PPO:
43% of HE is shown here;
remainder is funded in JCCOG Admin.
77
s
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PLANNING 8 PROGRAM DEVELOPMENT
PROGRAM: HOME b COMMUNITY ENVIRONMENT DIVISION: URBAN PLANNING
DIVISION PURPOSE:
The purpose of the Urban Planning Division is to plan for the development and redevelopment of Iowa City
consistent with existing policies and with the Comprehensive Plan.
DIVISION GOAL:
To assist boards and commissions and the City Council in decisions regarding development and development
policies in an effective and timely manner; to evaluate developmental proposals in existing andnewly
developing areas of the City within the context of the plans and policies adopted by the Council; to
facilitate the economic health of the community; and to provide information and assistance to the public on
land -use planning and development issues courteously and expeditiously.
GENERAL DIVISION OBJECTIVES:
1. Provide continued staff support to the Planning and Zoning Commission, the Board of Adjustment, the
Riverfront Commission, the Design Review Committee, the City Council and any other boards or comnis-
sions assigned to the division.
2. Interpret, apply and amend the Comprehensive Plan and the Zoning Ordinance and other related plans,
policies and ordinances.
3. Review, analyze and prepare recommendations on all applications submitted making a determination
whether development proposals complement or conflict with the Comprehensive Plan and other plans and
policies.
4. Develop plans and policies for specific geographic areas and planning and/or development issues.
5. Respond to citizen questions concerning Zoning Ordinance and subdivision development, downtown revi-
talization, Riverfront activities, and other City programs.
6. Complete disposition of urban renewal parcels and assist in program closeout.
7. Assist in land acquisition/disposition activities.
8. Facilitate the development or redevelopment of downtown properties.
9. -Monitor development activities including: (a) advise developers of the impact development may have upon
the Comprehensive Plan, and (b) maintain a current data base with which to amend the Comprehensive Plan
to reflect changes in trends and conditions.
10. Implement the policies and recommendations of the Urban Environment Ad Moc Committee and the City
Council.
NEN DIVISION OBJECTIVES:
1. Assist in the implementation of an economic development program by providing ideas, information and
support, as requested, to First Capitol Development, Inc.
�j 2. Coordinate the marketing of Parcel 64-1a of the Urban Renewal Plan..
0 3. Begin special studies related to the update or revision of the Comprehensive Plan.
4. Facilitate adoption of new subdivision regulations. 78
1st Half O
PERFORMANCE MEASUREMENTS:IN
— FY79
FY80
FY81
FY82
FY83
FY84
FY85 �
A. Subdivisions:g
11
11
10
15
1p
2
(1) Preliminary plat
13
10
8
12
9
4
(2) Final plats
B. Large Scale Residential
Developments:3
6
2
— (1) Preliminary plans
3
6
1
4
5
p
(2) Final plans
C. Large Scale Non-Residential
Developments:9
1
3
3
5
(1) Preliminary plans
2
2
6
3
4
4
(2) Final plans
9
D. Planned Area Developments:
3
3
4
2
-
- (1) Preliminary plans
5
3
1
4
5
5
-
(2) Final plans
8
1
3
5
2
3
E. Street Vacations
i
1
2
2
F. Annexation
-
G. Amendments to Code:9
2
9
4
5
10
(1) Zoning
-
1
_
-
1
-
(2) Subdivision
_
1
-
-
^ (3) Comprehensive Plan
6
1
5
9
35
10
11
H. Rezonings2
2
2
10
_
3
-
I. Special Reports
4
5
11
29
46
19
5
J. Variances
K. Special Use Permit
1
2
_
2
1
1
-
12
-
16
L. Special exceptions
1
2
2
1
2
2
-
M. Interpretations
1
N. Land Acquisition b
Disposition:
(1) Downtown revitali--
5
1
2
-
_ parcels
-
_
5
6
zation
-
(2) Other parcels
-
_
g
74
28
0. Building Permits
DIVISION ANALYSIS:
fisal
itionsll
be to
afor in
evel of
tthe he lPlanni
service
Zoning
Commissionvand
rod
the BoardtofpAdjust
applicaear
activitiesssuchcas processed
the Council
g
and Administration,
and response to public inquiries must
ment, priority referrals from
necessarily be given priority.
79
Two items will require attention in FY86 which may cause the reordering of priorities within the Division.
The Comprehensive Plan mandates an update every three to five years. The last update was adopted in 1983.
In FY86, more emphasis will need to be placed on future planning activities in order to meet this require-
ment. In addition, decisions made to provide staff support to the efforts of First Capitol Development,
Inc. may effect the ability of the Division to meet commitments in the economic development area. _
�
M
O
80
+�
I
CITY OF IOWA CITY
FY86 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
12120 URBAN PLANNING, 6 DEVELOPMENT V`
EXPENDITURES:
----------
FY86 BUDGET
---'-""-
FY85
FY84
FYR5
DEPT
ADMIN
FINAL
PROPERTY TAX
ACTUAL
ESTIMATE
RF.OHF.ST
PROPOSAL
BUDGET
PERSONAL SERVICES
134,816
151,690
152,750
152,750
155,187
CUMMOVTTIF.S
1,679
2,059
2,244
2,244
2,244
SERVICES AND CHARGES
52,685
16,872
77,623
19,419
19,419
CAPITAL OUTLAY
----�-440
--440
TOTAL
--------2
1R9,182
------575-----440
171,196
233,057
174,853
177,290
=sa=ss==s
a=a===s==
ass===ess
a======a=
ari=a=s==
RECEIPTSI
FY86
FY84
FY85
FINAL
ACTUAL
ESTIMATE
BUDGET
PROPERTY TAX
174,484
154,098
160,598
CHARGES FOR SERVICES
BUILDING A DEVELOPMENT
0
F 13,045
0
16,200
492
16,200
MISCELLANEOUS
1,653
998
0
.........
.........
.........
199,192
171,196
177,290
•
s==a==sae
==tri=m==
airr=sasr
81
CITY OF IOWA CITY
FY86 OPPEERATITUREISDGET
12120 URBAN PLANNING 6 DEVELOPMENT
PERSONAL
SERVICES:
TRANSFER TOI
FIE
BUDGET
NONE
........�
0
FY85
FY86
6
TOTAL
*TECHNICAL ASSISTANT PPD
**ASSOCIATE
.50
3.25
.SO
3.25
10,547
84,829
PLANNER
i SENIOR PLANNER
1.00
1.00
28,204
ASSOCIATE PLANNER
(PT) .25
.25
5,9758
^
FiCAEY17Y
9,198
IPERS
6,949
INTRA -CITY CHARGEBACXSI
HEALTH INSURANCE
LIFF,/DISABILITY INSUR
a 03
VEHICLE OPERATIONS
6S6 .•n
0
VEHICLE REPLACEMENT
0 '
TOTAL
5.00
eem■a
5.00
zs=oe
155,187
nuar"s=a
WORD PROCESSING
ADMINISTIATIVE OVERHEAD
0
CBD
MAIN ENANCE
w,
TOTAL
656
-
it�ssetss
CAPITAL OUTLAYI
2 EXECUTIVE CHAIRS
440 "
TOTAL
440 —
seaeEstzs
*Technical Assistant: 50% of FTE is shown here; remainder funded in JCCOG Admin. and JCCOG
Rural Planning.
**Associate Planner: 4 Planners funded but only 25% of one FTE Planner is shown here;
remainder funded in CDBG Metro Entitlement.
O
82
■
83
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PLANNING 6 PROGRAM DEVELOPMENT
_
PROGRAM: HOME d COMMUNITY ENVIRONMENT DIVISION: RIVERFRONT COMMISSION
w.
DIVISION PURPOSE:
To advise the City Council on all matters directly or indirectly affecting the Iowa River and land adjacent
to it.
e
DIVISION GOAL:
To protect and preserve the Iowa River as a natural drainageway and source of water, through the proper
maintenance of the river channel and floodplain, and to provide for public access to and enjoyment of the
river and adjacent land.
DIVISION OBJECTIVES:
1. Preserve, enhance and increase open spaces and green areas along both banks of the river.
the Iowa River and adjacent
2. Encourage public and private cooperation in the maintenance and use of
land.
3. Further public awareness of the assets of the Iowa River and its environs.
4. Actively pursue local control of activities on the Iowa River within the municipal boundaries.
'
PERFORMANCE MEASUREMENTS:
"
1. Extent of green space preserved and/or trail constructed.
2. Degree of public/private maintenance of the river corridor achieved.
_
3. Contacts made with the public through the media and informational meetings.
DIVISION ANALYSIS:
The Commission continually encourages cooperation between public and private entities in order to accom-
is scarcity
plish the goals identified. The greatest obstacle to achieving the objectives of the Commission
_
of funds.
83
PROGRAM DIVISION STATEMENT
DEPARTMENT: PLANNING b PROGRAM DEVELOPMENT
FUND: GENERAL
DIVISION: DESIGN REVIEW COMMITTEE
PROGRAM: HOME 6 COMMUNITY ENVIRONMENT
DIVISION PURPOSE:
The Design Review Committee will review and make recommendations It rIowa eThis includes
-
the City Council regarding public and
private construction in and adjacent to the Central Business District oivate projctsrequesting Indus
review of (1) redevelopment which
occurs
rovon Urban
be Renewal
par ted. (2) p
trial Revenue Bonds; and (3) p D
DIVISION GOALS:
To encourage and to promote the acceptability, attractiveness, cohesiveness, and the general design
compatibility of new construction and rehabilitation of both public and private development within and
tadjcent toheadowntownthe Cntal Busiess District of areaebyrworkingncooperatively withwdevelopersdto throughoutethe projecterall planniity of design within
planning.
DIVISION OBJECTIVES:
1. To review the preliminary design plans for all Urban Renewal redevelopment parcels.
2. To review the plans for all public improvements to be constructed within and adjacent to the COD.
3. To review
the
tsplans
Urban projects
utilizing Industrial Revenue Bonds for commercial and
retail
4. To review the
hsconsin City truction private development
evelopmentin the Central Business District, when requested.
S. To review an
6. To review current Design Review Committee functions and make a recommendation as to its future
function.
PERFORMANCE MEASUREMENTS:
1. Review of all Urban Renewal redevelopment plans within the time limits established in the contract
schedule.
2. Review of all projects requesting Industrial Revenue Bonds prior to the execution of the Memorandum a
Agreement and the public hearing for the issuance of the bonds.
3. Review of all public improvements within the time limits specified in the pre established project
schedule.
4. Review of all City Plaza construction within the ordinance time limits.
84
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PLANNING d PROGRAM DEVELOPMENT
PROGRAM: HOME 6 COMMUNITY DEVELOPMENT DIVISION: PLANNING A ZONING COMMISSION
DIVISION PURPOSE:
Advise the City Council on all matters pertaining to the physical development of the community and conduct
a review of the Comprehensive Plan every three to five years.
DIVISION GOALS:
w
Recommend to the City Council appropriate action on matters pertaining to the Comprehensive Plan, implemen-
tation of ordinances, and other related plans and programs.
} DIVISION OBJECTIVES:
1. Review and recommend to the City Council the acceptability of applications submitted for rezoning,
subdivision or site development plan approval.
2. Maintain and keep current a comprehensive plan and ordinances implementing the plan.
3. Make recommendations regarding the implementation of the new zoning ordinance as adopted by City
Council.
4. Coordinate and cooperate where applicable with other City commissions and boards.
5. Prepare new subdivision regulations.
' PERFORMANCE MEASUREMENTS:
1. Review within 45 days of their filing date, applications submitted for rezoning, subdivision and site
development plan approval or as otherwise prescribed by state and local ordinance.
DIVISION ANALYSIS:
The Iowa City Planning and Zoning Commission has the authority conferred by Chapter 414 of the Code of Iowa
and Chapter 27 of the Iowa City Code of Ordinances. The Commission's ability to carry out these goals and
objectives is directly dependent upon the staff's ability to provide technical assistance to the Commission
in the performance of their activities.
85
I
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PLANNING d PROGRAM DEVELOPMENT
_
1lf
O
PROGRAM: HOME b COMMUNITY ENVIRONMENT DIVISION: HISTORIC PRESERVATI0N COMMISSION
DIVISION PURPOSE:
To implement the Historic Preservation sections of the Iowa City Code.
DIVISION GOAL:
To establish local historic preservation districts and to increase residents' awareness and sensitivity to
the historically significant features of the community.
GENERAL DIVISION OBJECTIVES:
1. To work with residents to create local historic districts.
.,
2. To establish an ongoing historic preservation education program.
3. To continue an annual Historic Preservation Awards Program,
4. To participate in national Historic Preservation Week by sponsoring activities and displays. which
promote local historic preservation.
j
5. To interface with Housing and Inspection Services in issuing Certificates of Appropriateness and
Certificates of No Material Effect.
PERFORMANCE MEASUREMENTS:
To complete review of applications for Certificates of Appropriateness within the time period specified
within the City Cade.
t
DIVISION ANALYSIS:
The Commission meets monthly to review studies, meet with residents, and administer the provisions of the
City Code relating to historic preservation. The availability of funds to establish and carry out an
educational program would assist the Commission in encouraging residents to undertake sensitive rehabilita-
tion projects.
86
87
u
PROGRAM DIVISION STATEMENT
IRS
N
FUND: GENERAL DEPARTMENT: PUBLIC WORKS
PROGRAM: HOME 8 COMMUNITY ENVIRONMENT DIVISION: ENGINEERING
DIVISION PURPOSE:
c�
The Engineering Division directs and performs engineering work in connection with the planning, design,
construction and inspection of all municipal public works improvements; reviews plans submitted by sub-
dividers and contractors; provides assistance to other City departments on engineering related matters;
makes technical recommendations to other divisions within the Public Works Department; maintains Public
s
Works construction records; and performs contract administration for various consultant services.
w
DIVISION GOALS:
To provide technical assistance, design capability, inspection services, and maintain accurate records of
Public Works construction, and to provide Engineering consultation to the City administration.
GENERAL DIVISION OBJECTIVES:
—
1. Review of preliminary and final plats and construction plans for subdivisions in a timely manner.
2. Inspection of public improvements, sanitary sewer and storm sewer and paving for subdivisions.
3. Support other divisions and departments on engineering related matters.
4. Investigate sidewalk complaints and follow-up to ensure repairs are made or new sidewalks are installed
where required.
NEW DIVISION OBJECTIVES:
1. Project administration, design and inspection of the FY86 Asphalt Overlay Program. Completion by
November 1, 1985.
2. Project administration of the railroad crossing improvements on Clinton Street and Dubuque Street
regarding the Heartland Rail Corp. line. Completion of the project by June 30, 1986.
3. Project administration of the railroad crossing improvements on First Avenue regarding the Heartland
Rail Corp. line. Completion of the funding agreement for this project by June 30, 1986, for construc-
tion in FY87.
4. Project administration, design and inspection of the Burlington Street Concrete Repair Project.
—
Completion of the project by September, 1985.
5. Project administration, design and inspection of the FY86 Alley Paving Assessment Project. Completion
of the project by November 1, 1985.
—
6. Project administration and design of the Dubuque Street Improvement Project - Iowa Avenue to Park Road.
Completion of the design and State approval by April, 1986.
7. Project administration and inspection of the Burlington Street Bridge Reconstruction Project. Comple-
tion of the project by September, 1986.
87
8. Project administration, design and inspection of the Creekside Neighborhood Strategy Area Sidewalk
Project. Completion of theroject by November, 1985.
9. Project administration, design and inspection of the FY86 Sidewalk Assessment Project. Completion of
the project by November, 1985. This project will include the Mercer and Willow Creek Park sidewalks.
10. Project administration, design and inspection of the Clinton Street Improvement Project. Completion of
the project by September 1, 1985.
11. Project administration, design and inspection of the Spruce Street Storm Sewer Project. Completion of
theproject by September, 1985.
12. Project administration and inspection of the Landfill Leachate Project. Completion of the project by
November, 1985.
13. Project administration and design of the Dodge Street Bridge Deck Repair Project. Completion of the
project by June 30, 1986.
14. Project administration of the Benton Street Bridge Widening Project. Consultant to design project and
complete by January 1, 1986, for construction in FY87.
15. Project administration, design and inspection of the Gilbert Street Bridge Deck Repair Project.
Completion of the project by June 30, 1986.
16. Project administration of the Byington Road and Melrose Avenue Intersection improvements. Completion
of the project by September, 1985.
17. Project administration, design and inspection of the Dubuque Road Improvements Project. Completion of
the project by September 1986.
PERFORMANCE MEASUREMENT:
1. Completion of capital improvement projects listed in new Division objectives.
2.* Review of an estimated fifteen (15) subdivision submittals.
3."Approximately 2000 hours per year spent providing engineering consultation to other divisions and
departments.
DIVISION ANALYSIS:
* The average amount of time required to review each subdivision plat and construction plan and inspect the
construction improvements is 90 hours.
**Engineering consultation is provided to the Pollution Control Division, Streets/Sanitation Division, �!
Planning and Program Development Department and Legal Department recurrently, and to all other Depart-
ments and Divisions occasionally.
�1
i
O •"
88
.. CITY OF IfIWA CITY 0
F'YN6 fIPFRATING BOOGFT
MFCF'IP'TS At,() E'%PF.NDITllk F.S SUMMARY
12 ?of) F.NGINFFI?ING
_.. E:1IPE NIY I'I•IIME:St
..........
FY86 811DGF'1 .
..........
,
EYR4
AC1'11AL
ESTIMATE
RLOUEST
PkOP(SAI,
BUDGET
PFPSOHAL SERVICES
207,114
306,981
4:M10
313,739
4,805
313,739
4:705
318,370
4,705
�
COMPIIDI'T16S
S F.NV ICES AdD fIIAUGE:S
3,427
19,553
20x479
24,422
1,R00
19x042
1,200
19:042
1,200
CAPITAL UUTI,Ar
221
1,440
0
0
n
U
'TRANSFFks
0
�•
Tu'I'al,
23u,315
co_xxxssx
333,710
3sssszxxe
344,765
xxxssxxxz
338,685
scxxczzxx
343,317
xsssxz
.J
-•i
NFCE]IPTS:
FY06
F'YN4
F'Y85
FIHA1,
ACTUAL
ESTIMATE
811DGFT
PROPERTY 1'AX
230,231
0
332x660
1:000
342x317
1,000
--
I,ICFNSES & PFRMITS
84
0
MISCEL6ANF008
.......50.
230,315
333;710
343,317
xecxxxxxx
x.zexsxxe
szxx-_xxz=
89
CITY OF IOWA CITY
FYH6 OPERATING BUDGET
EXPENDITURES
12200 ENGINEERING
PERSONAL SERVICESS
TRANSFER TO:
FTE
BUDGET
NONE.
0
---------
---------
TOTAL
0
FY95
FY86
S
ENGINEERING TECH.
1.00
1.00
16,994
SR. ENGINEERING TECH. - OFFIC
1.00
1.00
24,591
SH.F:NGINEER.TECH.-ENGINEERING
1.00
1.00
93.722
CONSTRUCTION INSPECTOR II
1.00
1.00
19,795
SR. CONSTRUCTION INSPECTOR
1.00
1.00
25,376
SR. ENGINEERING TECH. - SURVE
CIVI1, ENGINEER
1.00
2.00
1.00
2.00
25,376
50,635
INTRA -CITY CHARGEBACKSI
ASST CITY ENGINEER
CITY ENGINEER
1.OD
1.00
1.00
1.00
31,388
37,755
VEHICLE OPERATIONS
7,420
TEMPORARY EMPLOYEES
5,000
VEHICLE REPLACEMENT
1,572
0
OVERTIME
LONGEVITY
5,000
1.700
MORD PROCESSING
ADMINISTRATIVE OVERHEAD
0
'• FICA
18,860
CND MAINTENANCE
0
IPERS
'I
12,293
---------
HEALTH INSURANCE
LIFE/DISABILITY INSOR
17,883
2,002
TOTAL
8,992
-316,370
xxzexeeee
TOTAL
10.00
10.00
zxeze
xxexc
ceeceuss
CAPITAL OUTLAYS
SIDEWALK OR DRIVEWAY REPAIR
1,200
TOTAL
1,200
exxexes=z
I
I
90
u
91
N
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PUBLIC WORKS
PROGRAM: NOME & COMMUNITY ENVIRONMENT DIVISION: ADMINISTRATION
_
DIVISION PURPOSE:
The Public Works Administration Division provides administrative direction and leadership to the depart-
ment, and coordinates the various programs and activities of the department with one another and with other
City departments, as well as providing technical assistance to the City Council, City Manager and other
a
governmental entities.
DIVISION GOAL:
To provide an effective level of administration of all departmental programs and activities by maximizing
_
departmental accomplishments and impact upon the physical, economic and social development of the commu-
nity.
GENERAL DIVISION OBJECTIVES:
1. To ensure effective supervisory and administrative performance by all division heads.
2. To undertake approved projects in a timely manner.
3. To respond to new program requests, assignments, and requests for information in a timely, professional
�.
manner.
NEW DIVISION OBJECTIVES:
1. To begin construction of the waste water facilities.
2. To undertake the renovation of the Burlington Street bridge spanning the Iowa River.
3. To complete the design of the Benton Street bridge spanning the Iowa River.
PERFORMANCE MEASUREMENTS:
1. Performance of administrative function is measured to a significant degree in the performance of the
divisions within the department.
2. Adoption of policies and programs consistent with the recommendations of the Comprehensive Plan, and
the City Council's Goals and Objectives.
'
3. Completion of all assigned projects and schedules prescribed by the City Manager.
r.
DIVISION ANALYSIS:
None.
91
N
92
CITY OF'
IOWA CITY
FYW6 OPFHAT/NG RUDGET
RECEIPTS AND F.XPF'NDITURF.S SUMMARY
12300
PIIMLIC WORKS ADMINISTRATION
F.XPF'D01TUMF:S:
'
VY F14
A
ACTl1A1�
F'Y MS
E'S TIMATE:
�hprp
NFOHEST
FY06 UOOGF.T
PNUPfISAI, DMIN
. ..._..—
----------
111111GFT
PERSONAL, SF:IIVICF.S
COMMUOITIF.'S2t,11
57,244
Sh, )56
330
72,31h
72,316
73, 67
SERVIC.F:4 AND CHARGES
CAPITAL OUTLAY
2,579
3.49!1
393
4,819
393
4r 196
q
TNANSF'ERS
0
0
U
0
1,5hn
,�86
1.500 ._.
.........
.........
TOTAL
60,141
60_476
.........
77,529
.........
7R•395
........0
79,246 '
RECEIPTS:
r.1
FYN4FYRS
FINAL
si
ACTIIAI.
FSTIRATk.
RMUGF:T
PROPERTY TAX
ADMIN F.XPEMSE CHARGF.RAC6 _
24,047
36,094
........
22,577
37.999
.......
31,395
47 P61
•-
x141
60,476
.... ...
79,246
92
i
0
m
_
CITY OF IOWA CITY
FY86
EXPENDITURESOGET
12300 PUBLIC WORKS ADMINISTRATION
'
TRANSFER TOI
PERSONAL
SERV10ESt
0
FTE BUDGET
NONE
.........
--� -�----
TOTAL
0
zxcos====
FY85 FY66 6
ADMIN. SEC - PUBLIC WORKS
1 00 t9 923
1;00 1.00 42.900
PUBLIC NOR 5-DIRECTOR
TEMPORARY EMPLOYEES
375
LONGEVITY
4,365
FICA
IPERS
2,592
3
X485
INTRA-Cl CHARGEBACKSf
HEALTH INSURANCE
LIFE/DISABILITY INSUR
--- - - -. ....
VEHICLE OPERATIONS
440
TOTAL
--�--
2.00 2.00 73.167
VEHICLE REPLACEMENT
WORD PROCESSING
0
ae_a= ==z= zea==z=ax
OVERHEAD
0
0
CBDIMAINTENIANCE
_
1
TOTAL
443
===ao==x=
CAPITAL OUTLAY:
TYPEWRITER
_1,500
---
TOTAL
1.500
iv
g
IJ
i
93
0
m
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PARKS & RECREATION
PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: CBD MAINTENANCE
DIVISION PURPOSE:
To provide cleaning, maintenance, and horticultural services to assigned downtown areas, including the City
Old Capitol Center and Chauncey Swan
Plaza, Washington Street, Clinton Street and the areas adjacent to
areas.
DIVISION GOAL:. _
To provide a satisfactory and economical level of maintenance for assigned areas in all types of weather.
GENERAL DIVISION OBJECTIVES: +a
visual facilities biweekly se fountainoperation,
I in basis
in
condition
soilfor
through October 30,inchecking sweeping, percent of planters,u
of materials, etc. The overall goal is to have all areas rated Good or Excellent 90%
plant
of the time for the complete year. Any time that an area is rated Poor or Fair it must improve to Good
or Excellent on the next survey.
2. For the Plaza, survey each adjacent business semi-annually for effectiveness rating and ideas for
improvement. The goal is to have 95% of the businesses satisfied with our performance.
PERFORMANCE MEASUREMENT: _
1. FACILITIES INSPECTIONS _.
st. Proj.
Rating FY82 FYB3 FY84 FY85 FY86
Excellent 4% 5% 5% 6% 8%
Good 85% 86% 87% 86% 84% "
Fair 10% 8% 8% 8% 8%
Poot 1% 1% 0% O% 0%
2. Results of FY84 survey shows 95% of businesses satisfied with our service.
0
94
V
t XPF hP I TIIkE:S7
PE.f+SUNAL SE:NVICFS
cOMNnD(TIEs
SEHVICFS AND CHAOGFS
CAP1'I'4L (111TI.AY
'rkANSFP.RS
TO AL
i
1
RECEIPTS:
PROPERTY TAX
hICF:hSF.S & PERMIT'S
MISCELLANEOUS
r.,
r�
CI'T'Y nF' 1114A CITY
FYH6
VY04
FY116 (JPF.k A'rING HUl1G4T
FINAI,
ACT'IIAI.
ESTIMATE
U EC. F:I PTS AF,U t'XPF:NnITIIRE5 SOMMAkY
4h (172
53,108
50,321
124110 C.D.D. MAINTE:NAIICF.
1�90H
-
F'YR6 fillDr.ET
--- -------
FYH4 F'Y85
ACTUAL ESTIMATE
DEPT
kF:011FS'r
ADMIN
PROPOSAI
FRJAL
HUDGET
35,014 34,552
3,800
35,978
4,020
35,47H
4,020
36,428
4,020
4,043
0:911 16,474
34,145
17,091
17,091
200 1,0011
3:408
3,408
3,400
4x,173 55,826
77,543
60,489
60_939
cxc.xxxxx ccccccoc.
xxxxxxexx
xsoxxxcxx
_-
95
FYH6
VY04
FV85
FINAI,
ACT'IIAI.
ESTIMATE
WIDGET
4h (172
53,108
50,321
1�90H
----1-808
....'.791
4H,173
---5b,826
60,939
cxcxxccx=
xcxccxxcx
xxcc.ccxx
95
CITY OF 1 MA CITY
FYR6 OPERATING BUDGET
EXPENDITURES
12400 C.H.D. MAINTENANCE
PERSONAL
SERVICESS
TRANSFER TO!
-
F'TE
BUDGET
------
NONE
0
--------0
_
TOTAL,
FT05 FY86
6
M.Y.111 - CBD
1.00 1.00
20x327
TEMPORARYOVERTIME EMPLOYEES
10:350
LUNGEVITY
200
FICA
2,185-
IPERS
1,189
HEALTH INSURANCE.
1,915
INTRA -CITY CHARGEHACKSS
LIFE/DISABILITY INSUR_
162
_
VEHICLE OPERATIONS
0
TOTAL
1.00 1.00
36,428
VEHICLE REPLACEMERT
0
zs=mz s==mz
==su=ss=s
MORD PROCESSING
0
ADMINISTRATIVE OVERHEAD
0
CPD MAINTENANCE
13,133
TOTAL
13,133
i
ass=s==_=
CAPITAL OUTLAY!
6 TRASH CONTAINERS
2r 400
j
TREES,SHRUHS
.
--__1000
TOTAL
3,400
i
¢1
FI
01
M
ri
„I
e~
O
96
i
l
97
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: CITY MANAGER
_
PROGRAM: HOME d COMMUNITY ENVIRONMENT DIVISION: ENERGY CONSERVATION
—
DIVISION PURPOSE:
To monitor ongoing energy use in City operations, analyze energy use in terms of past use, make recomnenda-
tions on energy conservation measures, promote staff awareness and provide policy direction.
DIVISION GOALS:
Reduce energy use in City buildings and operations.
DIVISION OBJECTIVES:
1. Continue follow-up walk through energy audit process on municipal structures.
2. Distribution of quarterly use ("Efficiency Index") reports to all user divisions.
3. Provide staffing for the Resources Conservation Commission.
4. Work with the Equipment Superintendent to monitor City operation motor fuel use.
5. Continue detailed studies identifying capital -intensive energy conservation measures (E.C.M.$) and
determine ranking system.
6. Assist in monitoring of Energy Management Systems for Senior Center and new Transit Facility.
+
NEW DIVISION OBJECTIVES:
1. Continue to upgrade energy audits for City building to Technical Assistance Audits.
i
DIVISION ANALYSIS:
1. Collective analysis of the City's 21 major structures indicates that energy efficiency has improved by
30% from FYBO to FY84.
2. Follow-up energy auditing is critical to ensure the previous recommendations are being carried out,
that there is not erosion of the energy conservation gains, and to identify new conservation opportuni-
—
ties.
3. Monitoring and constant feedback are an integral part of the successful energy conservation effort.
97
PERFORMANCE MEASUREMENTS:
STRUCTURE AUDITING/MONITORING
Actual
Actual
Actual
FY83
Actual
FY84
Projected
FY85 -
FY80
FY81
FY82
Building audits: Follow-up
9
0
10
1
18
Initial
30
-
0
0
23(x9)
23(x4)
Energy use reports
=207
=92
CITY GOVERNMENT OPERATIONS:
Electricity KIRI 9,662,340
10,397,464
11,580,000
$588,170
12,179,000
;635,420
12,685,283''
$788,877
11,487,000
$755,000
cost
;455,800
4.38
5.08
5.22
6.22(+20X)
W
6.57(5X)
cents/KWN
.i
Natural gas -therms 267,365
244,318
$82,500
312,900
;112,500
254,000
;106,550
193,749
$85,466
315,000 i
$139,000
cost
cents/therm
33.77
35.95
41.95
44.10
44.10 aj
Financial portion may not agree with Finance
as refunds/rebates
have not been
subtracted here. H
MOTOR FUELS USE:
Total BTU (Trillions) 59.714
59.918
47.218
51.203
50.202
51.807 -
Regular gasoline gal. 59,273
54,586
51,511
56,869
50,000
50,000
L -F gasoline gal. 87,051
73,913
72,743
79,952
63,500
55,000
Diesel -gallons 216,601
223,450
233,687
251,498
270,000
285,000 I
Compressed natural gas- 0
722,0
5,922
833
2,000
2,000
i
gallons equivalent
Total Gallons or equivalent 362,925
351,819
363,641
389,152
398,500
410,000
4.635
4.786
4.88
Fleet M.P.G.
Note: All vehicle fuel figures provided by Equipment
Maintenance
Division.
_
*Estimate based on actual consumption
for first three
quarters
of FY84.
V3
_
98
I
RECEIPTS:
CITY OF IOWA CITY
VY86
-
FY04
FVH6 OPEkA1'ING WIDGET
FINAL
ACTIIAI,
•
RFCE:IPIS ANU EHPFNDITI111ES 5II14MA14Y
I
PROPERTY TAX
12,563
12,613
15,145
12500 FfIFkGY CONSF.RVATIIIN
24
0
0
F%PENOI NIRES1
-------..
12,5
----------
FYH6 8110GF..T
----------
rLLLLL°=
F'Y84 FY05
IIE'P7
ADMIN
FINAL
ACI VAI- ESTIMATE:
MEOIIFST
P80POSAI.
BUDGET
^ PE:RSONAI, SERVICES
10,987 11,216
13,067
13,067
13,297
CNMMOUITIES
SERVICES ANI) CHA.RGVS
291 335
1,309 1,062
300
1,598
250
1,598
.........
250
1,598
.........
'1'O1'All
..................
12_,507 12,613
.........
14,915
15,145
_ _14,96_b
RECEIPTS:
VY86
-
FY04
FYHS
FINAL
ACTIIAI,
ESTIMATE
81UGET
I
PROPERTY TAX
12,563
12,613
15,145
MISCE1.1,ANE0115
24
0
0
�.:.
-------..
12,5
.-.1 ....
12,613
.........
15,145
rLLLLL°=
LIILwcccL
LLLLLLL=c
w
99
FY86TOPERATING
BUDGET
EXPENDITURES
' 12500 ENERGY
CONSERVATION
PERSONAL
SERVICES=
TRANSFER TO:
FTE
BUDGET
NONE
0
FY75 FY76
6
TOTAL
- U
szsxsxzax
�
ENERGY COORDINATOR
(PT) ,50 .SU
10,536
OVERTIME
60
FICA
774
1PERS
627
HEALTH INSURANCE
LIFE/DISABILITY INSUR
42
TOTAL
.50 - .50
13,297
INTRA -CITY CHARGEBACKSI
asses eesze
eezxaazxz
VEHICLE OPERATIONS
170
-
VEHICLE REPLACEMENT
0
MORD PROCESSING
0
ADMINISTRATIVE OVERHEAD
0
'I
CRD MAINTENANCE
0
TOTALi
�
_177
x
I
fCAPITAL
OUTLAYt
NONE,
0
,_ I
TOTAL
-0
exsxsaaaa
a�
t�
i
91
rl
I
n
`
CI
N
C1
h
100
_ PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: CITY MANAGER
PROGRAM: HOME 8 COMMUNITY ENVIRONMENT DIVISION: RESOURCES CONSERVATION COMMISSION
DIVISION PURPOSE:
to the
Council
in areastion of the Resources relating to the research, er review, and nd�recommendation ission is to sof policieserve as an , rules regulations,Cordinances,
rwhichams involve ratand srconservation. ohall exercise broad
esponsibiliets and y ad shallpayparticulartentiontolongrnge planing and Commission
gramming
DIVISION GOAL:
To effectively monitor the conservation program for City government operations and to facilitate comprehen-
sive energy,strategies in the community which will help stabilize the local economy and promote increased
employment opportun ties.
DIVISION OBJECTIVES:
I. Promote community energy awareness.
2. Continue to research and begin implementation of methane gas recovery and reuse processes where
feasible.
3. Assist the Energy Coordinator in developing criteria for evaluating energy conservation measures and
" develop funding programs. use, including: type, use per sector (residential,
4. Research and determine local patterns of energy
manufacturing, etc.), dollars spent, etc.
5. Continue making efforts to broaden the scope and function of the Resources Conservation Commission
toward a more community -oriented function.
6. Develop and utilize a city employee energy conservation questionnaire.
DIVISION ANALYSIS:
Implementation of the above is subject to available staffing and support.
101
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PUBLIC WORKS
PROGRAM: TRANSPORTATION DIVISION: TRAFFIC ENGINEERING _
DIVISION PURPOSE:
Traffic Engineering installs and maintains traffic signs, pavement markings, traffic
signals
and the —
City -owned street lighting system of over 450 street lights as well as lighting in the
central
business
district and city owned parking lots.
DIVISION GOALS:
To provide effective corrective and preventative maintenance to existing traffic control systems.
GENERAL DIVISION OBJECTIVES:
I. Continued reduction of signal and street light corrective maintenance call outs.
2. Continue aggressive signal controller preventative maintenance.
"
3. Continued review of existing sign system for maintenance needs.
4. Continued street marking at current level.
,
5. Continued traffic and accident location analysis to determine trends and problems
and propose
cor-
rective action.
PERFORMANCE MEASUREMENTS:
Prof.
Proj
FY81 FY62 FY83 FY84
FY85
FY86
1. Number of Call Outs 484 432 387 604*
350
350
2. flours spent on P.M. program 197 334 551 368**
650
650
3. Hours spent maintaining city-wide sign system 2514 2027 2246 2584
2500
2500
4. Hours spent street striping 759 631 924 708
900
9001
5. Hours spent on accident location analysis 708 834 47700 736
500
500
DIVISION ANALYSIS:
* The number of callouts in FY84 were much greater than previous years due primarily to increased lamp
replacements. This trend will be studied to determine if group replacement is desirable.
** Preventive maintenance hours were reduced in FY84. The increased time spent on corrective maintenance
callouts necessitated a reduction in the time spent on field preventive maintenance. Annual controller
maintenance was completed.
Yearly fluctuation in street striping hours are due to changes in requests from the University, Airport,
Coralville, etc. for custom painting.
00 FY83 accident location analysis was reduced due to the improved method for charting the annual accident
location map and a reduction in requests for accident analysis. It is anticipated that this reduction
p in requests will continue in FY85 and FY86. —
102
C11'V OF JOWA CITY lz
P VH6 UPERAT INC. 8U0r; t:'C A
Rt'CEIP'IS AND E:XPE.NOI'I'UkF.S SUMMARY �M1
14100 TRAF'F'IC F.NGINFE:HING
-
ENPF'N01Tllk E:S:
__ ___ -
F'Y86 tl110GE:T
--
----------
FY04
FY H5
0 -PT
ADMIN
FINAL
'
ACTUAL
FSTIMATE..
RFOIIF.ST
PROPOSA1,
PUOGFT
r
PEMSONAL St.RVICES
200,0b
54,257
209.183
46,055
215,875
47,439
215,875
48,133
219,316
48,133
rl
CIIMMOII IT I F.S
SERVICES Atli)CHANGKS
2b3 053
307,256
317,102
315,942
x15,942
CAPITAL OUTLAY
1,899
3,500
3,500
3,500
0
3,500
0
�r
TRANSFE:kS
0
U
0
'1'IITAIi
520,024
565,996
583,916
Stl3,450
586,091
_________
---------
________RE:CEIPTS:
RECEIPTS:
F'Y86
FY84
FYH5
FINAL
ACTUAI,
ESTINATF.
BUDGET
PROPE11TY TAX
211,761
43,754
71,701
'-
CHARGES FOR SF,'HVICES
5,063
2,000
2,000
SALE OF PARTS
11994
1,000
1,000
ROAD OSF.'IAX
296,239
515,242
508,190
,.,
HISCULANEODS
4,967
4,000
4,000
---���--�
---------
S20,024
---------
565,996
586, 891
pcccc=cco
ccccccccc
ccrccccc
103
CITY OF IOWA CITY
FY96
EXPENDITURESDCET
14100 TRAFFIC
ENGINEERING
—
TRANSFER TO:
PERSONAL SERVICESS
F'TE
BUDGET
NONE
--------0
---
-----'
TO TAL
_ _ 0
FY85
FY86
8
M,W.II - TRAFFIC ENGINEERING
1.00
1.00
1.00
1.00
1B,321
16,704
H.W,II - TRAFFIC ENG. SIGNS
E.NGINEER.TECH.-TRAFFIC ENG
1.00
1.00
24,570,
SH.
M, W.RIII - TRAFFIC ENGINEERING
1.00
2.00
1.00
2,00
20,455
41,484
.,
F, TRICIAN
ELECTRONICS TECHNICIAN
1.00
1.00
1.00
1.00
23,276
34:344
INTRA -CITY CHAHGEBACKS!
7RAFF'IC ENGINEER
18,465
OVERTIME
Ir550�
VEHICLE UPERATIUNB
15,552
as
LONGEVITY
12:865
VEHICLE REPLACEMENnT
FICA
IPE:RS
9r 529
1'2:787
WORD PROCESSING
ADHINISTHATIVE OVERHEAD
v�
HF.ALTH INSURANCE
1394
CHO MAINTENANCE
0
LIFT:/DISABII,ITY MOR
-
-----
-----:----
---------
.:.,
TOTAL
8.00
8.00
219,316
TOTAL
34,517
xazas
zaaaa
sexzzxar-
xaxeazata
CAPITAL OUTLAY:
OPERATING EQUIPMENT
3,500
3:SUO
TUTAL
aaazazaa-
i
I
104
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PUBLIC WORKS
PROGRAM: TRANSPORTATION DIVISION: STREET SYSTEM MAINTENANCE
DIVISION PURPOSE:
The Streets Division provides street system maintenance and repair.
DIVISION GOAL:
To provide a high quality driving surface on City streets, alleys and bridges; and to provide routine
and sidewalks in order to maximize the
maintenance and repair of streets, alleys, bridges, curb and gutter
life of the City's transportation facilities.
w
GENERAL DIVISION OBJECTIVES:
1. To continue the crack sealing program and complete 5 miles of streets.
—
2. To continue the asphalt overlay program at current level.
day (7 hours per day - 5 days per week each unit).
3. To sweep 20 curb miles per unit per
4. To a dust free, chuckhole free surface on unimproved streets; to repair concrete and asphalt
provide
streets as required.
5. To remove snow in a timely manner and minimize hazardous driving conditions.
6. To maintain storm sewer structures to control erosion.
at street crossings for all pedestrians including the handicapped.
7. To provide safe sidewalks
B. To provide City wide leaf pickup in the fall.
PERFORMANCE MEASUREMENTS: (Projected) (Projected)
FY81 FY82 FY83 FY84 FY85 FY86
No. of miles crack sealed« 15 5 1 2.39 5 5
No. of blocks overlayed 22 52 34 20.5 30 30
Sweeping: curb miles per 12 15 20 20 20 20
unit per day
No. of spot repairs and 1965 2110 2900* 5035* 3000 3,300
chuckholes filled per year
—
Labor hours per inch'of snow 98** 98 98
105
(Projected) (Projected)
FY81 FY82 FY83 FY84 FY85 FY86
Storm sewer structures 3 19 7 15 10
reconstructed per year _
No. of dropped sidewalks build 25 20 15 15 15
at intersections per year
Leaf loads picked per year in 171 207 282 208*** 290
fall
*Due to inclement weather, the number of spot repairs and chuckholes has surpassed other fiscal years.
**The FY84 year was calculated using the labor hours for the Snow Program preparations plus the hours spent
doing snow removal. Prior years' calculations were for snow removal only.
***Due in part to problems encountered in FY84, dry weather for leaf burning and mulching, and bagging of
leaves because of windy weather FY85 leaf pickup was below normal.
#Drop sidewalks are built in conjunction with street repair work. There is not a special program for drop
sidewalk construction. cv
ft sidewalk
sealing work is performed during dry weather when the temperature is between 400 and 600 to prevent
tracking by vehicles. Therefore crack sealing work can vary considerably from year to year.
DIVISION ANALYSIS:
It is imperative that major preventive maintenance projects be continued to avoid major repair costs in the
future.
106
t.,
FXPEN017'UNES:
P6RSIRIA1. SF:hVI(:F:S
COHAnnITIEN
SEIMCES ANI) CNAHLES
CAPITAL 0IITI,AY
TkANSFeRS
7'Il'CAL
P ECU I PT S:
CITY (IF' IIIVIA C.1TV
F'Y86 OPEItATIMf, 14I00FT
RF'CEIPTS At,!)E%VNNOI'IUHF:S SUMMARY
1430U SI'HF:k:T SYSTEM MAIN7'F.NANCF.
PROPEk7Y VAX
CIIAkGES FOR SERVICE'S
USE OF MONEY 6 PROPERTY
SALE: IIF' PARIS
knAU USF: TAM
MISCk'LI,AIJEOIIS
107
O
----------
FYH6 IIIInnF:T
----------
F'Y84
FYhS
UF.PT
ADMIN
FINAL
ACTUAL
F&TIMATE
HE011f'ST
PHOP(ISA1,
1111110.7'
477,672
460,465
477,201
477,201
484,551
17'1,34%
270,095
282,361
229,061
229,061
345,984
459,056
397,057
376,157
376,157
776,491
309,000
318,435.
310,165
310,420
1,026
0
0
0
0
---------
---------
1,278,518
---------
1,449,216
---------
1,475,1154
---------
1,392,584
1,400,189
==_====z=
===z==zzz
zz======z
=========
==zz==z=e
107
O
FY86
FY84
F'Y85
FINAL
ACTUAL
ESTIMATE
BUDGET
29,999
108,614
183,010
6,769
3,1100
3,000
0
200
50
1,176
1,0110
1,000
1,187,713
1,331,502
1,208,229
2,861
.........
4,900
.........
4,900
.........
1,'12;,%1;
1,449,216
1,40(1,189
zzz=.z=z.
z=zzzzz=z
=z==zzz=z
107
O
CITY DF IOWA CITY
FY8 OPERATING BUDGET
EXPENDITURES
1SPHALT SECRETARIAL ACHAIR 310x165
1 4 -DRAWER FILE CABINET _ 255
TOTAL - 310,420
acesezeu
*Street/Sanitation Supt.: 50% of FTE is shown here; remainder funded in Refuse Collection Operations
and Landfill Operations.
108
14300 STREET SYSTEM MAINTENANCE.
PERSONAL
SERVICES!
TRANSFER TO:
FTE
---
BUDGET
......
NONE
0
TOTAL
....
FY85
FY86
4
zzaazcca0
M.W.1 - STREETS
5100
5.00
82,945
M.W.II - STREETS
4.00
4.00
70,772
SN. CLERK/TYPIST - STREF,TS
1.00
1.00
17,346
M,I11 - STREETS
5,00
5.00
102,915
SiR. M.M. - STREETS
2.00
1p.00
44,499
A357 SUPT - STREETS
1.00
1.no
26,746
SSiREF,T/SANITATION SUPT
.50
,SO
15,869
INTRA -CITY CHARGESACKSI
TEMPORARY EMPLOYEES
13,440
OVERTIME
25,750
VEHICLE OPERATIONS
151,704
LONGEVITY
3,388
VEHICLE REPLACEMENT
122,148
FICA
28,420
MORD PROCESSING
0
IPERS
21,846
ADMINISTRATIVE OVERHEAD
0
HEALTH INSURANCE
27,826
CBD MAINTENANCE
0
LIFF./UISABILITY INSUR
2,787
.........
TOTAL
-No 18
484,551
TOTAL
273,852
zzz:a
cce
•caaczzca
ccsascaca
CAPITAL OUTLAYS
1SPHALT SECRETARIAL ACHAIR 310x165
1 4 -DRAWER FILE CABINET _ 255
TOTAL - 310,420
acesezeu
*Street/Sanitation Supt.: 50% of FTE is shown here; remainder funded in Refuse Collection Operations
and Landfill Operations.
108
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PARKS 8 RECREATION
PROGRAM: HUMAN DEVELOPMENT DIVISION: FORESTRY
DIVISION PURPOSE:
The Forestry Division provides care of established city trees, maintains a tree planting program for city
hts
streets pnd parks,
maintains flower beds in city
parks residents acts as a tree
tom ultantshrub
onlanting in street insect, disease, oril
of -way, plansand-
scoping problems encountered by other city divisions, and dispenses information to the public concerning
arboricultural problems.
DIVISION GOAL:
Toi pbyicrerove enity ev
tree
care
by pro tive ng mo a efficient
tiand
thorough routine maintenance proce-
dure
g the
GENERAL DIVISION OBJECTIVES:
1. To assist citizens of the community in making better informed arboricultural and horticultural deci-
sions by developing a tree trimming brochure by March 30, 1986, and by holding a tree trimming seminar
on orbefore April 12, 1986, for Iowa City residents.
2. To decrease contracting of moderately difficult trimming and removal work, and to more effectively use
city funds by increasing the division's capability to perform the work.
3. To maintain flower beds at the current level, but reduce time spent on flower beds by 5%.
4. To enlist volunteers to improve tree planting and care throughout the City.
NEW DIVISION OBJECTIVES:
1. To increase to 1,200 the number of street trees trimmed.
2. To transplant ten percent of the total number of trees available from the Scott Boulevard nursery to
City property.
3. To increase maintenance levels of specimen trees and shrubs in Hickory Hill Arboretum.
109
■
PERFORMANCE MEASUREMENTS:
Est.
Proj.
FY82
FY83
FY84 FY85
FY86
No. of street trees planted
30
29
34 100
100
"
No. of street trees trimmed
280
235
370 800
1200
r
No. of trees trimmed in city parks
167
270
200 50
50
No. of trees planted in city parks
0
30
40 20
27
No. of trees planted beyond sidewalk
0
0
20 30
30
(en private property)
% of division work hours spent on
30%
25%
21% 19%
17%
flower beds
% of Hickory Hill trees and
0%
0%
0% 0%
50%
shrubs trimmed
DIVISION ANALYSIS:
The number of street trees trimmed will increase as a result
of additional equipment and permanent person-
nel added in FY84.
The increase in the number of trees
planted in
City Park by seven
is directly proportioned to the number of
trees removed in FY84.
Decreasing the total time spent on flower
bed maintenance
will be accomplished through
more efficient
watering methods, and flowers requiring lower
maintenance.
n
Street ree levels ha
iare napproaching
increased and h in
re bneed
ined iaher a tree n in
itoa
ears. The
resourceevious ywithin the
et
currenttlevels the
standards
whicance
are d ensure sound
NJ
City.
ri
The Division will continue to increase the quality of care
toward the highest levels
achievable with the
equipment and personnel available.
t
I
110
■
.RECEIPTS:
CI'IY UE IOWA CI'T'Y
FYH6
F'Y84
O
FINAL
FYH6 OPERATING RNUGF:'I'
HECE.11"IS AND EXPE:NDIT11HES SRMNAHY
ESTIMATE:
BUDGET
CIV
117,175
16100 F111<F'STItY/NUk'I'1 CIII.TUHE:
M1SCEIA,ANEOUS 2,910
894894
A
V�
F. I V EN 01'Y UHES:
118,069
__
125,181
_________
_________
______===
-
---
FYH6 NUnGET
-- -
FY84 FYHb
DEPT
ADMIN
FINAL
ACTUAL ESTIMATE
REDIIEST
PROPOSAL
HUDGET
PENSONAI. SERVICES
32,997 55,862
h1,693
b1,693
62,324
COHMUI11T1ES
1,618 4,156
3,384
3,380
3,380
SERVICES AND CIIARI;E.S
49,618 41,291
42,532
42,592
42,592
CAPITAL OU'T'LAY
28,b47 16,760
54,145
16,725
16,885
TOTAI,
105,080 118,069
161,750
125.181
______ __________________
_124,394
_________
________a
.RECEIPTS:
II
FYH6
F'Y84
FY85
FINAL
ACIIIAL
ESTIMATE:
BUDGET
PROPERTY TAR 102,170
117,175
124,287
M1SCEIA,ANEOUS 2,910
894894
1Ub,U8U
118,069
__
125,181
_________
_________
______===
II
CITY OF IOWA CITY
FY86 OPERATING BUDGET
EXPENDITURES
15100 FORESTRY/HORTICULTURE
PERSONAL
SERVICES:
TRANSFER TO:
FTE
BUDGET
NONE
0
.........
-•-
------
TOTAL
0
FYBS
FYB6
6
eazceozzz
M.W. 11 - FORESTRY
1.00
1.00
16,704
FORESTEk/HORTICULTURIST
1.00
1.00
25,099
TEMPURANY EMPLOYEES
12.556
OVERTIME
250
FICA
3,677
_
IPERS2,211
HEALTH INSURANCE
1,296
INTRA -CITY CHARGEBACK5i
LIFE/DISAOILITY INbUR_
331
VEHICLE OPERATIONS
6,463
TOTAL
2.00
2.00
62,324
VEHICLE REPLACEMENT
2.712
zezzz
mzmmm mmzmmzmzv
WORD PROCESSING
ADMINISTRATIVE OVERHEAD
0
0
CPD MAINTENANCE
0
TOTAL
9,195
xzmmmzmm
CAPITAL OUTLAYS.
1 2 -DRAWER FILE CABINET
160
100 TREES
16,500
15 TREES FOR NURSERY
225
TOTAL
16,665
zo_zezzem
cI
1-I
61
,j
61
rl
iN
112
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PARKS 6 RECREATION
PROGRAM: PHYSICAL ENVIRONMENT DIVISION: CEMETERY
DIVISION PURPOSE:
To provide a dignified, well-maintained setting for interments, assist the general public with lot loca-
tions, deed transactions, sell cemetery lots, and to keep all cemetery records current.
DIVISION GOALS:
To maintain the current high level of grounds maintenance within the cemetery, at the Civic Center, and all
other areas maintained by the cemetery staff.
GENERAL DIVISION OBJECTIVES:
1. To continue to systematically replace the even age stand of deteriorating trees within the cemetery.
(See performance measurements /1.)
2. To not exceed a 10.6% level of time spent by the cemetery crew outside the cemetery maintenance
proportionally.
3. To repair 140 settled graves per year.
4. To repair 155 monuments.
5. Topin out 28 new grave spaces by December 1, 1985.
6. To prepare 50 detailed drawings of burial lots.
PERFORMANCE MEASUREMENTS:
1.Na, of cemetery trees planted
No. of cemetery trees removed
2. % of time spent outside cemetery by crew
3. No, of cemetery graves repaired
4. No, of monuments repaired by crew
5. No, of monuments repaired by contract
6. No. of new graves pinned out
7. No. of detailed drawings of burial lots
113
FY82
FY83
FY84
Es .
FY85
ro
FY86
4
4
4 4
4
10.64
9.4
10.46
10.6
10.6
145
143
151
145
140
136
170
139
136
130
39
28
34
30
25
57
119
47
72
28
N/A
40
55
50
50
DIVISION ANALYSIS:
1. Performance measurement No. 1: Trees planted will be equal or exceed the number of trees removed two
years previously.
2 Per
"ormagcin easurements time sNo.
ton snow FY83 fig
lure is low because of lighter than normal amounts of snow,
rem
epaired were easier and
3 Performance
fot time measure ent No.
4 - The thus Y83 ficould be dois ne, because the monuments r
le
was
her
A meatansh fromyear
because
to
to be
osen
largerthan normal ndthe entirerea was doe. Figure
year willhvary depending ondsize
of new areas.
EX P FN O I' I 211(1:5:
PEMSONAL SFRVICF:S
COAA(ID 11'1 F:S
SEHVICES AND CIIAkGES
CAPI'1'4L OU'f6AY
TRAUSPERS
TOTAL
RECEIPrs:
CITY OF 11011A CITY Q
0'186 UPF:k AT11eG BUUGET
VKCFIPIS ANI) EXPFNI11TllHES SUMMARY
15200 ('FMEIEkY
PIf I1PF:kTY 'PAX
LICENSES & PERMITS
CF:AEI'ERY LOT SALES
PF•MPETOAL CARE INTEf1E51'
MISCELLANEOUS
F'Y 84
ACTUAL
84,530
7,081
17,356
5,717
0
31114_684
F'Y84
ACT (H11.
91,313
9,250
7,145
6,355
119,684
F'YRS
ESTIRATE
87,799
7,810
18,978
5,83'2
120_,419
FYM5
ESTIMATE
MATE
91,991
6,789
10,994
6,245
400
115
120,419
----------
FYAUMINU(4:1
"'FINAL--
DFT
REOI)F.'S7
PR0P05AL
BIIDGET
91,309
91,309
9'1,646
7,925
7,925
7,925
5 23 42;924
FS,SnO
15,403
sun
0
0
0
__
115,137
116_,4_74
33137,681
F'Y86
FINAL
BUDGET
OR;
04b
In�99k
8,245
400
116,474
116
CITY OF IOWA
CITY
FY06 OPERATING
BUDGET
EXPEND TUBES
15200 CEMETERY
PERSONAL
SERVICES:
TRANSFER TO!
FTE
BUDGET
NONE
--------0
TOTAL
F'Y85 FY86
6
M.w.11 - CEMETERY
1.00 1.00
1.00 1.00
16,607
20,330
M.N.111 - CEMETERY
SR, M.Y. - CEMETERY
1.00 1.00
1.600
TEMPUBARY EMPLOYF.F.S
OVERTIME
LONGEVITY
050
5r 447
INTRA -CITY CHARGERACKS:
FICA
IPERS
3,395
5.745
VEHICLE OPERATIONS
3r 732
5.880
HEALIH INSURANCE
493
VEHICLE REPLACEMENT
0
LIFT./fi1SARILITY 1NSUB
_ ------------
WORD PROCESSING
0
TO'TA1.
3.00 3.00
92.646
ADMINISTRATIVE. OVERHEAD
0
==xxz =oz=x ee=xxe=e=
CHD MAINTENANCE
TOTAL
9,612
=exz=x===
CAPITAL OUTLAYI
4 TREES
_---� 500
TOTAL
500
==x==m=zs
116
COMMUNITY PROTECTION
Police
Fire
Animal Control
Housing & Inspection
Services
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: POLICE
PROGRAM: COMMUNITY PROTECTION DIVISION: ADMINISTRATION
DIVISION PURPOSE:
r The Police Administration unit provides management services for all divisions within the Police Department
and is responsible for the discipline, maintenance of good order and training of all members of the
department. In addition, the Unit is ultimately responsible for the suppression of crime and delinquency,
the apprehension of offenders and the enforcement of the laws and ordinances of the State and City.
' DIVISION GOAL:
~ To provide a level of management and training that assures the best allocation of available resources that
will enable the line divisions and operating units to perform their law enforcement and public service
functions to the maximum of their abilities.
GENERAL DIVISION OBJECTIVES:
1. By 3/86: Provide a minimum of 32 hours of basic in-service training to all officers including Code
revisions; search, seizure and arrest; public relations; CPR and first aid recertification.
2. Respond to all citizen -generated or employee requests on a timely basis.
3. Review departmental policies and procedures to determine their contributions toward achieving depart-
mental goals.
ty
PERFORMANCE MEASUREMENTS:
1. Monthly meetings will be held with heads of the several divisions to identify operational problems and
to assess progress toward goal achievement.
2. Training projects will be monitored monthly to ensure completion on schedule.
3. Total performance shall be measured by assessing the performance and achievements of the several
divisions, and include crime prevention achievements based upon program institution and the compiling
of a relevant data base of past, present and future activities.
DIVISION ANALYSIS:
The effectiveness of the Administrative Division will be directly dependent upon the achievement of the
goals and objectives of the line divisions.
117
0
PECKY PTSI
CITY OF'
IQWA CITY
F'Y86
FYRA
FY85
FYR6 OPERATING BUDGET
I
N F:C1311(1
AC.TIIAI,
ESTIMATE.
p(11, F..
I CP
A M 1 N 11 STP ATRES
DIIO
NARY
1244.002 402
132
,
Ex PEMOI TTIRESi
r
175
417 417
-_--------
FYR6 F+IIN(:F:T
-------
FT it At,
F'YH4
ACI UAU
FY95
ESTIHATF.
I•FP'f
RE01116ST
A1)M.(N
PRIIPIISAI.
HUDGET
PF:RSIIRAL SE:HVICFS
103,IHI�y
f06, d5U
1f2, H'L6
915
112.755
114.755
CUHR001 T 1F15
SERVICES ANO CIIAR(.F:S
27 r211�
21,94,5
22, IRS
I I
1,50
19,860
1,500
19,860
1,500
.CAPI'EA1, UIITI,AY
_
11
._....-
1211,819
.... ..
136,776
. .. .....
-------
136=215
TnTAt,
131x978
_134_=41
_
PECKY PTSI
F'Y86
FYRA
FY85
F'1 NA 1,
AC.TIIAI,
ESTIMATE.
PI'DrET
PROPERTY TAX
131,1103
1244.002 402
132
,
SALE OF PARTS
r
175
417 417
117
MISCELLANEOUS
_
1311,978
12R,d19
13h,215
_136,215
N
1, 118
CITY OF IOWA CITY
F'Y06 EXPENDITURESDGET
13110 POLICE ADMINISTRATION
119 I
TRANSFER TOS
PERSONAL
SEHVICESS
FIE
BUDGET
NONE.
--------0
TOTAL
0
F'Y05
FY96
6
- ec
ADMIN. SE:C. ; POLICE
1;00
1 00 ,00
0,733
235,692
pEPOTY POLICE CHIEF
1.00
1,00
10,292
1A POLICE CHIEF'
1,225
LONGEVITY
1,472
.. FICA
IPERS
4,197
1,016
INTRA -CITY CHARGEOACKSI
HEALTH INSURANCE
._ LIFE/DISABILITY INSUR
�.�
VEHICLE OPERATIONS
0
3.00
�
3.00
114,100
VEHICLE R'PLACEMENT
0
0
-� TOTAL
ccccc
ccccc
cccss�ccc
WORD PROCESSING
ADMINISTRATIVE OVERHEAD
0
-
COD MAINTENANCE
0
TOTAL
0
ccsxscc0
"
CAPITAL OUTLAY:
1 TYPEWRITER
1,500
TOTAL
1,500
119 I
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: POLICE
PROGRAM: COMMUNITY PROTECTION DIVISION: PATROL
DIVISION PURPOSE:
The Patrol Division provides general police services in Iowa City. These tasks include accident investiga-
tion; speed and traffic control; preliminary and some follow-up criminal investigation; general crime
suppression control and the provision of a great number of routine public services such as unlocks,
ambulance call assistance, fire calls, routine transports and deliveries, and parking responses.
DIVISION GOAL:
The Division will attempt to provide a prompt and acceptable level of response to all called for services
while reducing the number of reported auto accidents and incidents involving criminal and delinquent
behavior.
GENERAL DIVISION OBJECTIVES:
Directed patrol activities will be continued and strengthened as a substitute for random patrol. Directed
patrol will be aimed at the reduction of auto accidents and the suppression and reduction of selected
crimes and acts of delinquency occasioned by patrol needs as indicated by called for services (CFS) in the
several patrol districts.
PERFORMANCE MEASUREMENTS:
Performance will be measured by comparison of called for services (CFS) to arrests, citations and tickets
(ACT) issued; and also be an historical comparison of reported motor vehicle accidents.
Called for Services (CFS) Compared to Arrests, Citations and Tickets (ACT) Issued
Quarter CFS FY82 ACT CFS FY83 ACT CFS FY84 ACT CFS FY85 ACT CFS FY66 ACT
1 8002 7503 8584 9625 9219 8131 9493 7660 -- -
2 7690 8413 7451 9341 8326 9023 8857 10,148 -- -
3 6970 13,415 7491 9979 7511 10,119 - - --
4 8112 7392 9222 6965 8515 6208 - -
Total TTTA-3=. TF,7W7 *?3I6 3337r_TFAT
120
Reported Motor Vehicle Accidents
Quarter FY80 FY81 FY83 FY83 FY84 FY85 FY86
1 492 721 767 571 656 678 -
2 ' 605 668 684 653 757 730 --
3 544 615 679 536 665 --
4 512 703 532 578 553
Total 2,153 2,707 2,662 2,338 2,631
DIVISION ANALYSIS:
Called for services and arrests, citations and tickets are the end result of a very limited number of
processes and tickets of the Patrol Division activities. In addition, these data do not accurately reflect
the nature of the crime or occurrence.
121
122
■
CITY IF
JDRA CITY
FYR6 UPF:RAT'ING
HIIDGF.T
_
RECEIPT'S
AND EXPENDITURES
SIIMMAPY
13120
.PAT'RIIL
F.XPFNUITIIRES;
___ -
FYHIi HUt'G F.T
-- _ - - --
F'YP4
ACTIIAL
F'YR5
ESTIMATE
I%EPT
NF"DI6.ST
AUM10
PP(IPIISAI-
F1 14 AL
I111t)G6T
PERSONAL SE:RVICFS
1,206,411
R5,1P0
1,273,661
90,002
1,7�N,745
1OH,lOo
1,2R6,245
83,554
1,306,764
83,554
COMMODITIES
SERVICES AND CHANGES
49,714
49,495
5M, 430
49 ORI
49,091
CAPITAI: I111TLAV
P7, 377
152,690
10'1,075
83,000
03,000
Tq'!4L
1_473_632
1,565,854
1,564,440
1_501,RRO
1,522,399
..
- -
-ecz=.xc
zee.e.ee=
- cze=ze
zzzz_:z>=z
r!
r -I
RFCEIPTSI
FYR6
rI
FY84
FYP5
F11IAL
ACTUAL
ESTIMATE
BUDGET
PROPERTY 'TAX
1,362.649
6,400
1,347x421
4,843
1,476,352
5,733
CHARGES FOR SERVICES
M0'111. !AX
49,562
69,390
89,214
SALE OF PARTS
4,277
100
100
FFDERAL REVENUE S14ARINP,
U
143 DO
Of1 ��
MISCELLANEOUS
_--.�'-00
...
-__-_-735
1,423,632
---------
1,565,854
=======--
1,527,309
---------
r-
:I
nl
122
■
0
CITY OF IOWA CITY Ov
FY06 OPERATING BUDGET Q\
EXPENDITURES
13120 PATROL
123
I '
PERSONAL
SERVICES:
TRANSFER TOS
_
FTE
BUDGET
NONE
d
---------
---
------
TOTAL
0
F'Y85
FY86
9
=s=c====t
POLICE OFFICER
38,00
38.00
938,188
POLICE SERGEANT
6.00
6,00
186,143
'
POLICE. CAPTAIN
2.00
2.00
66,730
OVERTIME6,000
10,7j25
LONGEVITY
HEALTH INSURANCE
75, 20
_., i
I,IFE/DISAb1LITY INSUR
4.056
INTRA -CITY CHARGEBACKS9
TOTAL
46.00
46,00
1.306,764
VEHICLE OPERATIONS
63,958
0
csaca
ac_cc
aecccacco
VEHICLE REPLACEMENT
WORD PROCESSING
0
ADMINISTRATIVE OVERHEAD
0
CHO MAINTENANCE
0
TOTAL
63,958
�.�
sssssooco
t�
CAPITAL OUTLAY:
7 PATROL CARS
73,500
1 4 -WHEEL DRIVE VEHICLE
9,500
•—
TOTAL
83,000
J
123
I '
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: POLICE
PROGRAM: COMMUNITY PROTECTION DIVISION: CRIMINAL INVESTIGATION
DIVISION PURPOSE:
The Criminal Investigation Division performs initial and follow-up investigations in all felonies and most
serious misdemeanor cases. The Division attempts to ensure the arrest of all offenders in these crimes or
the clearance of offenses through investigative processes.
DIVISION GOAL:
To provide the level of investigative services that will optimize the probabilities for the arrest and
successful prosecution of serious offenders while assuring that critical needs of crime victims are satisfied
through the promotion of close personal and professional contacts with various helping agencies.
GENERAL DIVISION OBJECTIVES:
1. Provide investigative and referral services equal to the level provided in FY85.
2. To furnish "quick response", on-call investigative personnel, as needed, and to continue to improve
investigative services to other line police services including support of crime prevention/suppression
activities.
NEW DIVISION OBJECTIVES:
To establish and implement crime prevention measures in selected neighborhoods experiencing high rates of
selected crimes in cooperation with neighborhood groups expressing an interest in the establishment of a
program.
PERFORMANCE MEASUREMENTS:
1. The Northside Lighting Project and accompanying crime suppression measures will be analyzed using
before/after rates of increase or decrease in reported crimes; number of called for services, etc.
Special attention will be given to increase/decrease sexual assaults and similar targeted crimes.
2. The number of cases assigned to the Division will be canpared to the clearance rate as'measured by arrest
and investigative clearance. These do not reflect nature or seriousness of crime.
3. Crime prevention efforts will be measured by the number of neighborhoods establishing programs and the
rate of decrease in reports of selected crimes in the targeted neighborhoods as compared to prior data in
regard to the specific area.
0 124
X4
W
Investigations Assigned
(A) as
Compared to Clearance Rates
(C)
Quarter (A) FY81 (C)
(A) FY82 (C) (A) FY83 (C)
(A) FY84 (C) (A) FY85 (C) (A) FY86 (C)
1 228 143
308
251 319 263
163 87 289
171 - -
2 316 171
281
159 247 154
219 143 261
168 -
3 183 119
273
140 218 161
251 174 -
- -
4 161 113
268
149 231 156
301 183
- -
Total
Tf3u-----6+J9'
TIIIF-----m
?i7A�8T
DIVISION ANALYSIS:
Analysis will tabularly
depict
the volume of complaints received and processed by the
Division over the past
five years and into FY86, thus
indicating crude workload measurements. Workload, however, is not precisely
measured by this gross technique. It is only accurate as an indicator of one discrete
variable.
Historically, crime has
proven
to be a random phenomenon in
Iowa City. Consequently,
specific data are hard
to collect and even more
difficult to analyze.
125
OM
F:%PF:NDITIIRF:S!
PE14SO4AI. SF:RVICF'S
CUNMU0I T I F:S
SERVICES AND CIIAUGES
CAPITAL UU'ILAY
TATA 1.
RECEIPTS:
C11'Y (IF IOWA CITY
FYH6 OPEPATIN6 RUOrF.T
R FC'17!'1IeAH RY3CW1INVESTIGATION
PROPERTY TAX
CHANGES
ANEUSERVICES
US
139.013 __153.943 2114,974
126
F'YR5
_--_-_-__-
DEPT T
F�YAL NREM.' :T
---FINAL--
FY44
ACTIIAI.
ESTIMATE:
PF.UIIFST
PR4PfISA1,
MIDGET
133,411
144,413
IR5,11)3
105,103
2,()R5
187,704
2.685
1.694
1.825
5.850
2,440
5,735
5,585
5,585
3,903
0
11455
14,000
4,00(1
9,f1U0
134_013
153_943
707_778
2112_.173
x_204_974
139.013 __153.943 2114,974
126
F YHI'l
FY84
ACTUAL
FYH5
ESTIMATE
FINAL
F(IDGF.1
138,7117
153.474
204,5(0
0
100
------fl
139.013 __153.943 2114,974
126
_--- - -� WORD PROCESSING 0
ADMINISTRATIVE OVERHEAD 0
CBO MAINTENANCE 0
TOTAL 0
cscaacc==
CAPITAL OUTLAYi
1 UNMARKED CAR -� 9=000
TOTAL 91000
127
CITY OI' IOWA CITY
fYBti
6XPE011TURESDGET
13130 CRIMINAL INVESTIGATION
TRANSFER TOi
PEHSONAL
SERVICESi
FTE BUDGET NONE
........ 0
��-
TOTAL 0
FY85 FY86 6
`--
POLICE OFFICER
4,00 4,00 103,538
2.00 2,00 62,854
POLITE SERGEANT
3.500
OVERTIME
2,090
LONGEVITY
11,722
HEALTH INSURANCE
LIFE:/DISABILITY INSUR
3600
INTRA -CITY CHARGESACKSi
UNIFORM ALLOWANCE
_--- - -.
-6,90 6.00 VEHICLE
0
OPERATIONS 0
TOTAL
-167,704
---s-z-- VEHICLE
REPLACEMENT
_--- - -� WORD PROCESSING 0
ADMINISTRATIVE OVERHEAD 0
CBO MAINTENANCE 0
TOTAL 0
cscaacc==
CAPITAL OUTLAYi
1 UNMARKED CAR -� 9=000
TOTAL 91000
127
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: POLICE
PROGRAM: COMMUNITY PROTECTION DIVISION: RECORDS 6 IDENTIFICATION
DIVISION PURPOSE:
Records and identification maintains documentation of all departmental activities; makes available statis-
ticl summaris, as needed; io
andatelephoneocommunications; e andnperforms spolygraphic, photographic required bstate and eand federal
identification law; assures iservices ng of das
needed.
DIVISION GOAL:
The Division will provide accurate, up-to-date information and reports on cases., past offenses, etc.; and
will assure the provision of adequate and timely communications and identification services.
GENERAL DIVISION OBJECTIVES:
The Division produces timely and accurate reports and necessary statistics required for operational
purposes and as demanded by law.
NEW DIVISION OBJECTIVES:
Operators within the Division will investigate alternatives to the manual data processing system and
consider he feasibilitf includingtcomputerizationoand dfull atutilization ion of i of ous microfilmirocesses ninto g forwrecoord rdscstoragem alternate modes
and retrievaj
PERFORMANCE MEASUREMENTS:
The number of actual reports and records generated in prior years will be compared to the total generated
internally and be usto
in FY86 as aositive externally generapprailated requestsductfor documents, reof work r. In cords nidaidentificatioln services ed
Documents Filed (DF) 8 Reports Requested by all Agencies (Reg.)*
Quarter OF FY81 Reg. OF FY82 Req, DF FY83 Req. OF FY84 Req. DF FY85 Req. DF FY86 Req.
1 35,000 1650 32,000 1760 41,780 1904 36,212 1084 38,117 2191
2 35,700 1180 36,400 1840 36,250 1993 38,164 2076 39,616 2380
3 25,000 1175 29,000 1622 27,874 1791 37,114 3i87 - --
4 29 50 T 3131 00 3232 612 7d0T 3434 460 J --
*Estimated. /Rate of increase averages approximately 7% annually.
O 128
I
DIVISION i
Analysis
past five
precisely
It does n
1
I
J
CITY OF IOWA CITY
FYNb (IPFPATING HIIDGF,T
RECEIPTS ANI, FXPF.NUITORES SUMMARY
13140 PKC0RD5 6 IDENTIFICATION
F:XPF'N(11T11NF:S7
._....._..
FY146 RDOGET
----------
FYH4
FY85
1,E1,1
ADMIN
F t14A11
ACTNA I,
F,'STINATF.
RF011F51
PROPOSAL
14111MET
PERSONAL. SFMVICF,S
176,534
187: NR7
J472()P147,200
2110,836
COMMU011,1 FS
I;R2O
1:990
1:975
I:975
1,975
SEPV1Ct:S ANI) CHAR(;K.5
11,740
13:877
14, F.76
14,678
14.678
CAPITAL OUTLAY
593
15:00(1
N:500
0
0
TOTAL
.........
190,'!37
.........
21 H, 694
.........
77.7,361
.........
213:861
.........
217,499
1,
I?FCEIPIS7
FYH6
FY84
F'Y05
FINAL
,1
i
ACTUAL
ESTIMATE
D11UGF:'1
a.i
PRUPFPTY TAX
18'I,HRO
7(11,500
215,376
CHARGES FOR 51iHVICF.S'
7:705
2,094
7:163
FEDERAL REVF:NIIF' SHARING
0
15,000
0
' HISCE1,6M MOS
152
100
0
.........
190,737
.........
218,694
.........
7.17,4119
r___eeeva
eeeeeea=e
caecaacne
1
M
0
130
—
CITY UF' IOWA CITY
FYB
OPERATING
BUDGET
EXPENDITURES
13140 RECORDS 6
IDENTIFICATION
—
PERSONAL
SERVICES:
TRANSF'Ek TO:
FTE
BUDGET
NONE
------- 0
TOTAL
0
rye
FY86
6
_
CLERK/TYPIST - POLICE
RECORDS 1.00
2.00
1.00
2.O0
17.535
36.404
i�
PULICE DESK CLENK
SH.CI,EHK/TYPIST-PULICE
RECORD 1.110
1.00
19.783
POLICE DISPATCHER
CLERK/TYPIST - POLICE
4.00
RECORDS(PT) .50
4.00
.50
75.926
9.161
-.
POLICE DESK CLERK
(PTI .50
.50
1:188
INTRA -CITY CHAHGEBACKS:
..,
LONGEVITY
11.776
0
FICA
9.538
VEHICLE: OPERATIONS
IPERS
HEALTH INSURANCE
10.900
1.251
VEHICLE REPLACEMENT
WORD PROCE56ING
0
LIFE/DISABILITY INSUR
-----�---
ADMINISTRATIVE OVERHEAD
0
TUTAL
--�--
9.00
-----
9.00
200.836
CBD MAINTENANCE,
swigs
inti
oazuxxit■
---------
TUTAL
0
aiaxoac=s
i-i
CAPITAL OUTLAY:
iy
NONE--------0
TOTAL
0
cosaacone
J
131
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: POLICE
PROGRAM: COMMUNITY PROTECTION DIVISION: CROSSING GUARD
DIVISION PURPOSE:
Provide an adult crossing guard at particularly hazardous crossings used by school children.
DIVISION GOAL:
To assist in maintaining the safe and orderly passage of school -aged children at hazardous crossings and to
promote a good working relationship with the Public Safety Committee of the Districtwide Parent's Organiza-
tion.
GENERAL DIVISION OBJECTIVE:
1. Maintain an adult crossing guard program .
PERFORMANCE MEASUREMENTS:
Number of Guards Regularly Employed + the Number of Requests for
Additional Guards and Disposition of Requests
School Year Regulars Requests and Dispositions
1978-79 13 d no supervisor 3 more added
1979-80 12 + I supervisor 2 1 temporary added
1980-81 12 + 1 supervisor 0 0
1981-82 9 b no supervisor 1 none added
1982-83 9 E no supervisor 1 none added
1983-84 9 d no supervisor 0 none added
1984-85 10 6 no supervisor 1 1 added
1985-86 11 E no supervisor -
DIVISION ANALYSIS:
Because of prior reductions in the budget of this Division and the withdrawal of a portion of the salary
formerly contributed by the Iowa City School District, performance measurements should remain relatively
constant in FY86. Guards will be assigned to posts based upon verifiable need, hazards encountered and
number of frequency of crossings.
132
CI'T'Y IIF IOWA CITY
F'YPo UPF'ItPTIN(; HUDGET
IIECF.IPI'S AND F:XPFNI)IIUHES SIIPRARY
13150 SCIIOUI. SAFETY 6 610:HCE:NCY OPEN
FXPEId I)1111NES:
FY86
--------
FYH6 HUUGFT
--- -------
ACTUAL,
FYH4
AC'I UAL,
F'YHS
ESTIMA'f F:
URPT
RE:OOF.ST
ADMIN
PHOPUSAI.
FINAL,
HUUGET
PE.HSUNAI, SERVICES
71,207
26,956
300
30,626
f
1,100
29,123
350
29,123
350
CUHMODITIHS
SENVICF:S ANI) CNAHGES
253
1,498
000
4,000
1,620
TOTA6
2_4_,9_4H
----4-000
31,25_8
35_,628
----
31,093
_-31,0_9_3
HFCEIPTS:
FY86
EY84
F'YH5
F1NAI•
ACTUAL,
ESTIMATE
HUDGFT
PROPF:1ITY TAX
31,258
31,:193
---24,94N
24,940
31,250
31,093
133
CITY OF IOWA CITY
FY06 OPERATING BUDGET
EXPENDITURES
13150 SCHOOL SAFETY 6 EMERGENCY OPF,R
PERSONAL SERVICES! TRANSFER TO!
FTE BUDGET NONE 0
... ...... .........
FY05 FY06 E TOTAL 0
IEMPORARY EMPLOYEES 26,331
FICA 1,920
IPERS
. ... ..... .........
j TOTAL ,00 ,00 29,123
INTRA -CITY CHARGEBACKSS
VEHICLE OPERATIONS 0
VEHIWORDCPROCESSINGMENT 0
ADMINISTRATIVE OVERHEAD 0
CAD MAINTENANCE 0
TOTAL 0
' CAPITAI. OUTLAYI
NONE 0
TOTAL 0
==s=e=es:
134
PROGRAM DIVISION STATEMENT
FUND: GENERAL
DEPARTMENT: FIRE
PROGRAM: COMMUNITY PROTECTION
DIVISION: FIRE
DIVISION PURPOSE:
_ The purpose of the Fire Department is to protect the lives
and property of the citizens of Iowa City
through suppression and prevention of fires; to provide first
response to medical emergencies; and to
perform housing inspections and other duties as assigned;
DIVISION GOAL:
To provide a comprehensive program of services that will assure a safe and healthy environment for the
_ citizens of Iowa City.
GENERAL DIVISION OBJECTIVES:
1. Provide for immediate response to all requests for fire and
emergency medical services.
2. Maintain a maximum of 3.5 minute average response time to emergencies.
3. Inspect all commercial and university buildings at least once a year and provide staff for H.I.S. as
needed.
4. Continue monthly shift informational meetings.
NEW DIVISION'OBJECTIVES:
u
1. Hold monthly command staff meetings to review previous month's
activities, set policy or make needed
changes to policy.
2. Monthly all officers meetings to identify any problem areas
and seek solutions for them.
3. Implement all approved recommendations made by committee members appointed to study fob responsibili-
ties, training and policies by July 1985.
PERFORMANCE MEASUREMENTS:
Actual Actual Actual
Actual 1st Half Projected
FY81 FY82 FY83
FY84 FY85 FY86
Fire Alarms 316 297 329
284 147 305
Emergency Rescue 37 52 48
53 33 50
Medical Emergencies 218 386 398
-
449 235 450
Investigations 222 243 210
219 100 225
_ Malicious False Alarms N/R* 245 213 272
663 77 400
Malicious False Alarms R** 36 64 51
56 27 50
Malfunction False Alarms N/R* 186 195 333
386 263 300
Dollar Loss From Fire 400,820 1,165,524 664,949
643,218 387,160 650,000
135
IN
Actual Actual Actual Actual 1st Half Projected _
FY81 FY82 FY83 FY84 FY85 FY86
Average Response Time -- 3.5 Min. 3.4 Min. 3.2 Min. 3.5 Min. _
Inspections
3,144 2,789 2,506 2,024 2,000
Total Training Hours - 3 1,510 7,749 7,646 7,806 4,100 7,800
Shifts6 6 6 22 60 —
Fire Dept. Operations Meetings 4
*N/R - Non -response **R - Responded
DIVISION ANALYSIS:
3 smokein all
The stateeepin
Universitylof Iowa dormsjthat wentnto waseffect responsibleJulylfor9thernotediIncrease intmalicious falselalarms.raoms, including ..
The dollar
loss
for
e iyCarto
nn Co dfireprojections
September,mid year. This is due mainly to the
$200,000fire loss at thIowaCit
6J
Inspection totals have declined as the department continues to place more emphasis on compliance. This in el
turn requires reinspections and tends to slow down the number of inspections that could be done in the
year. However, more is accomplished by assuring that each inspection meets compliance once each year. ,
The department also has a busy schedule of C.P.R. and fire safety classes training over 5,000 persons in
the use of.fire extinguishers and house lines. Well over 600 persons are trained in C.P.R. procedures each
year.
H
!1
.I
~
�
c
136
_
!1
I�1
i I
CI'T'Y OF l()wA CITY
'
FPk6 IIPF.pATING NIIDGF7f
--
khCEIPTS ANL F:%PFMDITIIRES SIIMMARY
13200 F1RF•.
------••-•
F'Y86 It 11OGET
-•••••�•�•
FYk4 FYHS
ppEP'I'
ADMIN
FINAL
'
ACTOAL ESTIMATE
NF:OIIFST
PROPOSAL
WIDGET
13F:RSIINAL SF:HVICF.S
1,264,384 1,292,227
1,346x528
1,34 ,528
1,3N2 345
it
COMMO01T1FS
29,319 25,650
31x728
3�:U49
30:099
SERVICES ANI) CIIAkGES
72,176 45:017
49,622
42,177
42:177
CAPI'f41- UIJILAV
13:507 7,000
27,000
26,200
27,000
TRANSFERS
1,224 0
O
0
0
TOTA6
1,380,694 1,369,902
1,454,870
1,440,004
48
1,1,621
-xxc=x=oC =c=COx=xx
==xxxxxxx
xx=x====x
CL=xxxxx3
RF:CEI PTSS
j
FYR6
FYH4 FYR5
FINAL
ACTI1AL ESTIMATE
RI111GE'f
j
PNIIPE:RTY TAX
1,1)59x963 1,1116 ,289
1,107x109
IINIVE:RSITY F'IRF. CDII'fRACT
3'111,559 353,313
374x512
M I SCF.LLANE.011S
172300
0
r
.......
1, 3H0, 694 1,369,902
1,4111,621
iH
J
137
I�1
i I
ssese a-- e-- s e
OF IOWA CITY
TXPEN
N
Q
6
FAT
RDING
pUDGET
ES
13200
FIRE
TRANSFER TU1
PERSONAL
SERVICES!
FSE
BUDGET
NUNF,
--------�
---
------
TOTAL
0_
FYB5
FY06
4
s
;HTER
37.00
5.00
37.00
5.00
839,996
126,285
IEUTENANT
APTAIN
3.00
3.00
81,262
.-
STRATIVE CLERK/TYPIST
1.00
1.00
1.00
15,142
31,388
AHSHAL
LUN CHIEF
3.OU
3.00
1.00
100,947
4G,209
INTRA -CITY CHARGEBACKSI
HIEF
ME
1.00
00
14, p00
VEHICLE OPERATIONS
6
11,200 Fa
ITY
1 075
VEHICLE REPLACEMENT
rB71
MORD PROCESSING
0 el
93,629
ADMINISIRATIVE OVERHEAD ,
0
INSURANCE
3,861
CHO MAINTENANCE
µ�
ISAHILITY INSUR
2r 500
---------
M ALLOWANCE.
11,2 06
LIM PAYMENT
-----
-----
---25200
TOTAL
s -saes -ss
TOTAL
50.00
51,00
1,382r345
-
asses■c
-
CAPITAL OUTLAYI'
1 CHAIN HOIST IN HOSE TOWER 1,000
REPLACE ALL EXTENSION CORDS 2,500
AIR COMPRESSOR FUR MSA TANK 10,000
5 0� OF 1.5" HOSE 750
CARPET IN MEST-SIDE STN
KITCHEN FURNITURE IN 3 STNI. 500
CHI]EF'S CAR 9.500
1 ELECTRONIC ARSON DETECTOR 400
2009OF 4" HOSE 1,200
4 HI -RISE HARNESS PACKS ---------
TOTAL 27,000
seseseees
N
Q
13B
PROGRAM DIVISION STATEMENT
DEPARTMENT: POLICE
— FUND: GENERAL
DIVISION: ANIMAL CONTROL
PROGRAM: COMMUNITY PROTECTION
DIVISION PURPOSE:
-.
ordinaTo nce erelr the
tooperation
contrhe licensingShelter
nd weacility and programs and enforcement of the City
ng
DIVISION GOAL:
To provide community protection and animal services through administration of the Animal Control
Ordinance , effective enforcement. progressive
ed pet shelterlicensingnsystem therebyt and o increasing revenues education; to nwhile
effectively administer the City's comp P
responding to the community's need for a simple and convenient program.
GENERAL DIVISION OBJECTIVES:
1. Maintain adequate level of service to the public with present number of employees and operating
hours. osis as suggested by the City's Energy Audit.
2. Work towards completion of energy g
3. Continue to
community in complianceuwith Humane blic iSocion etygofmthe UnitedlStates accreditationastandards. for the
PERFORMANCE MEASUREMENTS:
.r Number of Licenses sold and Revenue (L = Licenses, R = Revenue) *estimates
uarter L FY81 R L FY82 R L FY83 R L FY84 R L FY85 R
1 232/$1409 284/$1168 290/$1803 271/$1322 295/$1054
2 179/$898 181/$1089 195/$1067 569/$2656 284/$1128
3 1699/$11,771 1800/$12,400 2015/$9,209 1894/$7850 1900*/$8000*
q 475/$1912 350/$1407 285/$1744 297/$1143 300*/$1350*
Total 1 p 990 Tgfrr,664 '17ggg .823 36317TP2,971 i7aF7STn50*
139
IV
Education Programs Presented: Children b Adults Reached
Year No. of Programs No. People
FY80 12 410
FY81 11 379
FY82 14 420
FY83 11 490
FY84 13 365
FY85 15 425*
*estimated
Citizen Generated Responses for Service
Quarter FY81 FY82 FY83 FY84 FY85
1 362 404 352 301 317
2 297 315 268 251 229
3 308 286 279 220 225*
4 373 364 305 273 280*
Total TM TM TM TM Tug*
*Estimated
DIVISION ANALYSIS:
A sharp increase in material costs might limit or preclude accomplishing general objective 12. In
addition, revenues and projected revenues vary considerably from year to year because of pet licensing
renewal schedules and the types of pets licensed.
I
O
140
I
I
1
�I
I
C, 1'('Y I,F 1DmA CI 'IV
FYH6 OvtkA'Ifur NLRGET
RI:Cr'IPPr, AND FYPFLD1111HFS SUMMARY
13300 ANIHAI, CONTkIIL
FIPEN01 I'IIkB'S;
___ ___ -
FYH6 WIDGET
__
- --
FYb4 F'YH5
DEPT
ADh1N
FINAL
-'
ACTO A1, FST II,ATE
HF..OIIEST
PROPOSAI,
H011rET
PFHSONAI, SENVICRS
40,190 94,727
98,22h
9$1,226
99,758
.�
CNMMODITJFS
4,729 h,L13
6,419
5,443
5,443
SERVICES Atli) CIIAk,;F.S
8,767 I1,H61
12,951
12,166
12,166
i,
CAPITAL DIII'LAY
-.�---850
.-------0
0
--------
TYPAL
-�-�--615------.-0
1!14,3111 112,301
118,446
115,835
117,367
RECEIPTS:
FYN6
-1
FYH4 FYHS
FINAI,
i
ACTUAL ESTIMATE:
HHDrE.T
PkOPENTY TAX
b2 107 07,3h9
92,535
AD1MA1. LICENSES
13,527 14,854
14,854
i
CIIAHGF:S F'11R SFHVICRS
675 1,072
1,072
--,
AN14A1, IHPDIINOINr 6
HNAH 5,994 7,199
7,199
MISCE1,LANFIIUS
'1,046 1,807
1,707
_ _
104,301 112,301
117,367
J
r
mal
i
141
CITY OF IOWA CITY
142
NONE
sa
CAPITAL OUTLAY:
0
TOTAL 0
eaaaaaese -- �
FY86
OPERATING BUDGET
EXPENDITURES
13300 ANIMAL CONTROL
PERSONAL
SERVICES:
TRANSFER TO:
FTF BUDGET
NONF.
0
._.--.-.0
TOTAL
FY85
FY86
ANIMAL CONTROL OFFICER
3.00
3.00 58,250
ANIMAL CONTROL SUPERVISOR
1.00
1.00 25,056
OVERTIME
500
FICILIEVITY
5,950
1PERS
4,614
HEALTH INSURANCE
3,858
INTNA-CITY CHARGEBACKS:
LIFE/DISABILITY INSUR
655
VEHICLE OPERATIONS
1,140
TOTAL
4,00
4,00 99,758
VEHICLE REPLACEMENT
0
ecce=
ccccc execeocee
WORD PROCESSING
0
ADMINISTRATIVE OVERHEAD
0
CBD MAINTENANCE
0
TOTAL
1,140
ceacaecec
142
NONE
sa
CAPITAL OUTLAY:
0
TOTAL 0
eaaaaaese -- �
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: HOUSING 8 INSPECTION SERVICES
PROGRAM: COMMUNITY PROTECTION DIVISION: ADMINISTRATION
DIVISION PURPOSE:
To provide supervisory and clerical support for the Department of Housing 6 Inspection Services and the
appropriate boards and commissions related to the department including the Electrical Board, Plumbing
Board, Board of Appeals and the Housing Commission.
w
DIVISION GOALS:
To provide the supervision and clerical support necessary to enforce the Codes and ordinances of the city
and the State of Iowa requiring approval, consent or interpretation.
GENERAL DIVISION OBJECTIVES:
1. To assist all divisions within the department in meeting their objectives and to promote and nurture a
higher degree of supervisory, administrative and professional development and performance by all
division heads.
2. To continue to pursue housing options for persons of lower incomes, the elderly and the handicapped.
NEN DIVISION OBJECTIVES:
1. To work with the Housing Commission, City Council, citizens and a private developer/ sponsor to imple-
ment recommendation(s) of the marketing/feasibility study concerning specific housing and service
arrangements for elderly in Iowa City.
PERFORMANCE MEASUREMENTS:
1. Submission of all Federal and local reporting requirements on time.
2. Adoption of departmental policies and programs consistent with City Council goals and objectives, the
Comprehensive Plan and programs of the various Boards and Commissions.
3. Completion of all assigned projects and schedules prescribed by the City Manager.
4. Quarterly reports of divisions indicating inspection and enforcement activities in administering the
Building, (lousing and Fire Codes.
DIVISION ANALYSIS:
i
None.
143
F.YPFND IT I I N F%:
PE:6SUNA6 SERVICES
CUPHUU I T I FS
CAP] FALSI/ ITLACHARGES
TOTAL
RF.CF:IPT'S:
CITY UF' 1tINA CITY
F'Ya6 UF'F.FATING NIJUGLT
FYa6
FYH4
ACTUAL
RE:C 7.34.10 ADRITISTRATIONRKS ANY
FIIJAI,
HURGET
53,740
H1.1.SxP
974
60,761
X100
II
495
_.,._...�
•-_5_4,7_15
•_--677,542
...—
—�
FY at, 1111+G F:1'
-- --- -•-
F'I f+AL
FPT
RF1111FST
Al AN
PIIU F'US AI,
WIDGET
ACT'IIALFSTIPATE
4'1,155
59,759
67,302
65,907.
6N0
66'725
151
490
7,31110
6Ha
°'City220
a�220
N,5611
h,279
...-.-220
---------
54,2x5
--.h7,542 ---7N,t7n
---
------
---------
75,367
--------_
---76,ta5
---L=LL==
PRDPF.RT'Y 'PAS
M ISCFLI ANF I)USEHVICF.S
144
FYa6
FYH4
ACTUAL
FY85
ESTI NATE,
FIIJAI,
HURGET
53,740
51,672
07011
974
60,761
X100
II
495
_.,._...�
•-_5_4,7_15
•_--677,542
1 x5
144
CITY OF IOWA CITY
FY86 OPERATING BUDGET
EX
13410 H,I.SENADMINISTRATION
PERSONAL
SERVICES:
TRANSFER TOS
FTE BUDGET
NONE
0
__p__.
TOTAL
F'Y85 FY86
acaaacaa0
CODE ENFORCEMENT ASST,
1,00 1,00 20,6)7
H I.S. DIRECTOR
TIMPORARY
1,00 1,00 35,250
EMPLOYEES
1,000
'
LONGEVITY
FICA
4,138
2.4. 3
i
IIEA14TH INSURANCE
2,563
INTRACITY CHARGEBACKS:
_J
I,IFE/DISABILITY INSUR
439
TOTAL
_ -.-
2.00 2,00 66,725
VEHICLE OPERATIONS
VShICLE REPLACEMENT
200
0
W RD PROCESSING
0
ADMINISTRATIVE OVERHEAD
0
CBD MAINTENANCE
0
TOTAL
200
i Li
Caaaaaaaa
n+
CAPITAI, OUTLAY:
l:
1 EXECUTIVE CHAIR
220
w
TOTAL
220
I
assaaasss
i
i
145
A
4
146
PROGRAM DIVISION STATEMENT
FUND: GENERAL
DEPARTMENT: HOUSING
d INSPECTION SERVICES
PROGRAM: COMMUNITY PROTECTION
DIVISION: BUILDING INSPECTION
DIVISION PURPOSE:
To provide required inspection, permitting, licensing and enforcement measures as
required by all City
regulatory codes and the State regulatory codes. To provide assistance to the City
Clerk in inspections
for liquor licenses, dance
permits and smoking ordinance. To assist the City Manager
and Council in
developing new ordinances.
To provide technical support to housing inspectors and federally assisted
housing programs.
DIVISION GOAL:
To maintain a consistent level of enforcement of all codes regulated by this division
and to research,
adopt and enforce codes and
ordinances consistent with the intent and policy of the City
Council.
GENERAL DIVISION OBJECTIVES:
1. To conduct plan reviews
for all but the most complex plans within 7 days after
receipt of applica-
tions.
2. To maintain and provide
the public with information on building safety.
PERFORMANCE MEASUREMENTS:
IST HALF
FY82 FY83 FY84
FY85
Number of building permits
514 573 367
259
Dollar amount
$23,180,878 $39,290,335 $33,780,250
$8,677,790
Number of field inspections
4,200 4,308 4,208
2,173
Number of plans checked
400 465 392
307
Average turnaround time
3 days 6 days 6 days
5 days
Number of violation orders
Unknown Unknown 64
42
Number of compliances
Unknown Unknown 100
83
Number of complaints
Unknown Unknown 296
52
Revenues generated
- 240,989.89
67,959.51
Compared to cost of administration
of program
- 165,305.22
71,907.12
Expressed as a percent
146%
45.3%
A
4
146
DIVISION At
The interr
priorities
new code a(
CITY HF IOWA CITY
FYHt, OPFNATING HUUGET
RECEIPTS APD FXPF:NDI TITRES SUMMANY
1342.0 HIII bl IRI,
IN5PF.CTION
FXPF'ND11'URF:S:
----------
F'Y86 HUUGET
---------
FYHS
FYH4
AC'1I)AI,
F'Y145
EST]MATE
DEPT
HFOIIFST
ADMIN
PHOPUSAL
FINAL
HIII)CET
P ENSUNAL Sr:HV1CF.^.
134:994
141,350
131 564
131,639
141,639
Ctl r'M011171 Ks
ANO CIIANGF:S
25,b65
3,3 2
y
15rS
70
14'
M15
145SFHVICES
44
CAP]TAI, MITI.AY
U
0
0
0
0
TNANSPF:HS
157,571
---------
---------
--__•-•-•
1'U'1'Ab
165_307
-----•-
158,642
157,4.50
155,140
157,571
RECEIPTS:
FY46
FY84
FYHS
FIPAI.
ACTUAI,
FSTIMATF.
HUUGET
PROPERTY 'rAX
PERMITS 5 INSPE
-75,602
181x462
5x503
123,903
4,434
123,973
HI116111NG
CIIA"GES FOR SFRVJCF:S
2,360
56,690
500
27,771
500
27775
M15CF'LUArE0U5
FLAN CHECKING FEE
---------
---------
--165,307
150,542
157,571
N
O 148
CITY OF IOWA CITY
F'Y86 OPERATING BUDGET
===a=====
149 1 I
EXPENDITURES
13420
BUILDING INSPECTION
PERSONAL
SERVICES:
TRANSFER TO:
FTF:
BUDGET
NONE
0
1
TOTAL
0
"
FY85
FY66
6
�w
HUII.DING INSPECTOR
4.00
4.00
87032
i.�
SR. BUILDING INSPECTOR
1.00
1.00
27,151
TEMPORARY EMPLOYEES
1.000
LONGEVITY
575
]PEAS
6:114
-..
HEALTH INSURANCE
9,575
INTRA -CITY CHARGEBACKS:
JIFF/UJSA8ILITY INSUR
901
.-.
- ---
-- ---
VEHICLE OPERATIONS
7,547
TOTAL
0
eoocs
arose
e=140,b25
WORD PROCESSING
DROCSSING
ADMINISTRATIVE OVERHEAD
0
CBD MAINTENANCE
0
TOTAJ
7,547
CAPITAL OUTLAYI
1 EXECUTIVE CHAIR
220
1 35 -MM CAMERA
225
TOTAL
445
===a=====
149 1 I
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: HOUSING d INSPECTION SERVICES
PROGRAM: COMMUNITY PROTECTION DIVISION: FIRE PREVENTION/SAFETY INSPECTION
DIVISION PURPOSE:
The purpose of the Iowa City Fire Prevention/Safety Inspection Division is to ensure, through Code enforce-
ment, that housing facilities are of the quality necessary to protect and promote the health, safety, and
welfare of not only those persons utilizing these facilities, but the general public as well.
DIVISION GOAL:
To provide for the enforcement of the Housing Code and the Fire Code by inspecting rental units in accor-
dance with the schedule for inspection and licensing of rental dwellings. To investigate citizen com-
plaints to the satisfaction of the community and to provide licensing of rental units as prescribed by the
Housing Code.
GENERAL DIVISION OBJECTIVES:
1. Supply a level of service which will not allow the quality of rental housing nor owner -occupied housing
to deteriorate from the level which has been achieved to this date.
2. Assure by inspection, enforcement and education that loss of life and property by fire are minimized.
3. Inspect all rental property in the community; multi -family every two years; duplex every three years;
and single family every four years.
4. Provide technical assistance to the Housing Commission, Board of Housing Appeals, City Manager, City
Council and other departments.
5. Respond to citizen questions concerning Housing Code Enforcement.
6. Provide information and assistance to citizens appealing enforcement decisions.
7. Provide prompt investigation of citizen complaints.
NEN DIVISION OBJECTIVES:
1. Hold meetings with other organizations within the community concerning Housing Code enforcement
regulations and procedures, e.g. Protective Association of Tenants, Board of Realtors.
2. Provide training seminars for members of the Board of Housing Appeals.
150
I I
D
PERFORMANCE MEASUREMENTS:
1st Half
FY82
FY83
FY84
FY85
Inspections:
a. licensing inspections
-
868
946
426
b. complaint inspections
-
121
209
11
6
1 1
c. request inspections
-
26
-
18008
731
No. of reinspections
No. of violation orders
-
657
690
800
353
Emergency orders issued
Certificate of Structure Compliance
56
468
199
853
299
411
103
156
Rental permits issued
479
853
762
11
393
7
' Referrals to Legal
1
1
11
6
13
0
Court filings
0
4
4
9
Rent escrow certification
Appeals:
Total No.
44
181
100
120
,i Upheld
36
108
92
0
60
36
Dismissed
1
0
5
4
0
24
Deferred
Revenues generated
$48,778
$51,516
$59,895.21
$19,582.00
Compared to cost of administration
$87,133
$89,566
$99,764.78
$55,781.96
! of program
Expressed as a percent
57%
57%
60.0%
DIVISION ANALYSIS:
' Efforts in this fiscal year wil be
to maintain
the level
of service
currently provided. The expansion of
to one aspect of code
enforcement responsibilities will
affect the quantity and
quality of
attention any
! enforcement.
i
151
I I
6
Cl'IY IIF IOWA CITY
O
152
FYHh UPEHATINC HUUGFT
_
RF.CB)PIS AND EXPENDITURES SUMMARY
13430
FIRP PHF:VFMT 6 SAFETY
INSPFCY
F:XPF7:U1111HF:S:
1
'—
----------
fYHh F.000E1-
----------
F YH4 FYHS
1PPTT
A01!IL'
F7NA1,
A C'f uAL F'S111AATF,
I+E00FST
PROPI15hl,
MIDGET
PERSU0.51, SF.NVICES
H7,621 98,flN9
102,717
102,717
104,538
CUM14001T)FS
953 1,07))
1,131
1,131
1,131
SFNVJCf:S AND CHARGES
10,678 10rHRH
12,431
12,366
17,366
CAPITAL 11111'LAY
564 340
325
1,50D
1,500 '
'TOTAL
99,766 111,194
116,604
117,714
IJ9,535
_________ _________
RUCEIPTS:
FYH6
F'184 FYH5
FINAL
el
A(:l'UAL FSTJ.MA'Pf:
HOUGET
n
PROPERTY TAX
39,H71 61,453
69,160
I
RF.NI'AL PERMITS F INSPECT
59,H95 35,121
35,1'71
'
CIIAHGES FOR SERVICRS
U 14,520
15,246
MISCF.LI!ANF.I)US
17 100
0
i
99,766 111_194
__119_535
6
—
O
152
WORD QRUCESSING 0
ADMINaaSTRATIVE OVERHEAD 0
CBD MAINTENANCE 0
TOTAL b,921
csss==se=
CAPITAL OUTLAYS
TYPEWRITER 1,5011
TOTAL - 11500
153
NRV,
CITY OF IOWA CITY
FY86 OPERATING BUDGET
EXPENDITURES
13430 FIRE PREVENT G SAFETY
INSPECT
PERSONAL
SERVICESI
TRANSFER TOS
FTE BUDGET
NONE
0
--------
--- --•-
TOTAL 0
FY85 FY86 4
CLERK/TYPIST - HIS
1,00 1,00 16,302
11O11SING INSPECTOR
3,00 3,00 70:912
LONGEVITY
675
6 192
IPERS
4:646
HEALTH INSURANCE
LIFE/DISABILITY INSUR
5,126
685
INTRA -CITY CHARGEBACKS:
TOTAL
-4,00 4,00 104,538
VEHICLE.
OPERATIONS 6,921
csccc ssess secsssses
VEHICLE
REPLACEMENT 0
WORD QRUCESSING 0
ADMINaaSTRATIVE OVERHEAD 0
CBD MAINTENANCE 0
TOTAL b,921
csss==se=
CAPITAL OUTLAYS
TYPEWRITER 1,5011
TOTAL - 11500
153
NRV,
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: HOUSING 6 INSPECTION SERVICES
PROGRAM: COMMUNITY PROTECTION DIVISION: HOUSING COMMISSION/BOARD OF APPEALS
DIVISION PURPOSE:
The purpose of the Housing Commission is to promote clean, decent and safe housing for the residents of
Iowa City and act as the Board of Appeals for the Housing Code.
DIVISION GOAL:
The Commission will study, investigate and make recommendations to the City Council on matters relating to
fulfillment of the Commission's purpose. This will be accomplished by regular monthly meetings and special
meetings as may be necessary. Appeals will be heard as soon as practical.
DIVISION OBJECTIVES:
1. The Commission will have a continuing role in overviewing the Section 8 and Public Housing Programs and
will assist in obtaining additional units as funding availability from HUD permits.
2. Aggressively pursue additional units of subsidized housing.
3. Continue to study and encourage private enterprise participation in federally assisted housing pro-
grams.
4. Hear appeals as necessary to insure fair and impartial interpretations and enforcement of the Housing
Code
5. Continue overseeing Housing Code and Housing Inspection activities.
6. Continue to seek new housing opportunities for Iowa Citians.
7. Continued support to facilitate implementation of Congregate (lousing and Shared Housing Programs.
B. Continue review of loan applications for Housing Rehabilitation Programs.
PFOFOOMANr.F WMIIRFMFNTS:
1. Number of meetings held
2. Recommendations to City Council
3. Number of units assisted
4. Number of appeals heard
5. Housing Rehabilitation:
Forgivable Loan
Other
Rental Rehabilitation
154
PROJ.
PROJ.
FY83
FY84
FY85
FY86
15
14
14
14
5
18
20
20
441
486
510
535
298
192
125
100
9
10
10
12
2
13
-
14
14
154
DIVISION ANALYSIS:
Success of the federally assisted housing units (Section 8 and Public Housing), is beyond the control of
the Commission since funding by the Federal Government is a key factor to program success. It is not
anticipated that the amount of Federal new construction housing money Iowa City will receive will be
increased during FY86. however, fourteen new certificates were approved for the Section 8 Existing
Certificate Program for FY85 to be utilized in conjunction with the Rental Rehabilitation Program and ten
new units of Public (lousing Acquisition have been approved. An additional twenty-five units are antici-
pated for FY86.
The (lousing Inspection Division is nearing completion of initial four year cycle under the new Housing
Code. The number of appeals has decreased as properties are brought into compliance and "Certificates of
w. Structure Compliance" are issued. Structural violations comprised a large number of violations appealed.
I
155
HUMAN DEVELOPMENT
Parks & Recreation
Library
Senior Center
I
r
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PARKS b RECREATION
PROGRAM: HUMAN DEVELOPMENT DIVISION: RECREATION
DIVISION PURPOSE:
The Recreation Division provides a variety of leisure time recreational services to all populations,
including organized activities and supervised play. The professional staff of the Recreation Division
w directs purposeful recreation programming by utilizing departmental and other community facilities. The
Division strives to cooperate with all agencies and to coordinate activities with other recreational
organizations in order to expand leisure time opportunities for the community.
DIVISION GOALS:
To increase the current level of leisure time opportunities, the number of people served, quality of
program delivery, and to advocate the benefits of recreational involvement to the general public.
GENERAL DIVISION OBJECTIVES:
1. To increase the number of volunter hours by 5% over the current level of 2,800 hours by June 30, 1986.
2. To assess recreational needs and interests of Iowa City residents by survey and by holding public
meetings by April 1, 1986.
+ 3. To compare player evaluations and demonstrate the level of participant satisfaction in adult sports
programs. Increase of 15% over the FY85 level.
+ 4. To organize and administer two additional aquatic staff training sessions over the FY85 level of five,
in order to improve safety awareness and the quality of service delivery.
5. To plan and implement at least one activity involving dance and music in each of the three program
sessions of FY86.
6. To integrate at least 15 S.P.I. participants into mainstream recreation programs of the general public
by June 30, 1986.
166
PERFORMANCE MEASUREMENT: Est. Proj.
FY82 FY83 FY84 FY85 FY86
Participation in Social/Cultural Activities 28,010 26,220 23,806 29,806 30,700
Participation in Sports/Wellness/Center 123,600 127,308 158,704 163,465 168,369
Activities
Participation in Aquatics Activities 198,176 152,219 220,119 210,502 216,817
Participation in Special Population Activities 6,737 6,835 9,880 7,251 7,469
Number of Farmers Market Buyers 77,500 75,000 75,000 78,000 80,000
DIVISION ANALYSIS:
The Recreation Division experienced a 31% participation increase in FY84. This did not include 260
youngsters that attended the new full-day Summer Camp. The warm months in the beginning of the budget year
caused a major increase in outdoor pool attendance.
The league registration increases in volleyball caused additional need for space which was accommodated at
school sites. The new 4th, 5th, and 6th grade basketball and volleyball programs attracted over 300
participants.
The S.P.I. attendance is increased in part because of the rehearsals and performances of "Through Our
Eyes", the Theatre Arts Grant program. The S.P.I. program was recognized in FY84 as one of the nation's
four best handicapped recreation programs for populations under 200,000.
The staff will continue to accommodate fitness and wellness activities, as they are quite popular and
appear to be more long lasting than most leisure trends. These active programs will be pursued in partner-
ships with the public through aerobic classes, as well as employee group programs for both the public and
the private sector.
157
Id
(: 1'I'Y OF
IOWA C1'I'Y
YYU6 UI'k:kATIN(;
WIDGET
+A
NF:f611'TS
ANI) k:XPENDITHRES
SOMAAkY
1 b1o0
AF'CREATION
in
w
EXPENDITURESi
---
FYN6 BUMET
--- --
tf
fYHa
ACI'll AL
FY95
ESTIMATE
DFPT
HFOUEST
ADMIN
PROPOSAL
FINAL
HOMMIT
w
PERS(1DITIF':NV1Ct:S
463,7119
42,497
585,lHo252
55,252
606,473
57r334
606,473
55,994
6 229
55;944
CUMN11111'I'1t;S
SERVICES AND CHARGES
120043
131,301
137,290
132,924
18,847
132,924
18,847
CAPITAL UII'I'I,AY
_215
23,414
... - .
lu
TO1'41,
---19,
645,544
_ -------
795,155
---47_21U
848,307
814,238
632,994
w
-
RECEIPTS:
FY96
FFY64
FY85
F'TNAL
ACTUAL
ESTIMATE
b11U6ET
PI(OPENTY TAX
360,635
458,94b
461,8709
CHARGES FUR SERVICES
Rt:CREA'fIUO PEES
2,68b
3315b5
64,855
04r904
I.k;SSDNS
75,163
102,643
110,263
ENTRY FEES
42,994
5b1755
6o,863
POOL ADNISSIONS
100,761
09,175
114,000
„
REC11RATION RENTALS
19,072
10-146
1X,334
19,048
MISCELLANEOUS
----2-447
----6-1137
---
6457544
795,155
912,994
158
0
CAPITAL OUTLAYS
l9 GANG -LOCKER UNITS 1,500 -
WEIGHT LIFTING EQUIPMENT 8,847
2 CIRCUIT BREAKER BOXES 1,000
BATHROOM PARTITIONS -- 1,500
TOTAL,10,047
159
f,l
CITY OF IOWA CITY
FY146
OPERATING HUIIGET
EXPENDITURES
16100 RECREATION
--
PERSONAL SERVICES:
TRANSFER TOS
FTE BUDGET
NONE,' ........
—
TOTAL
FY85
FY06
M,W,1-RECREATION 6 GVMT BLDCS
1.00
1.00
1,00 16,514
1.0(1 18,316
M.W,11 � HECREA TITIN
SR, CLERK/TYPIST - RECREATION
1,00
1,00 16,316
AVM1N. SEC -RECREATION
PHOGR SUPERVISOR
1.00
3,00
1.00 20,534
4,00 93,914
_
REC.
RECRF:ATIUN SUPERINTENDENT
1.00
1.00 34,896
17,129
INTRA -CITY CIIARGEBACKSS
SR. M.N. - RECREATION (PT)
REC. PROGRAM SUPERVISOR (PT)
.75
1.00
.75
,50 11,496
320,268
VEHICLE OPERATIONS
3,816
TEMPORARY EMPLOYEES
318
VEHICLE REPLACEMENT
5,172
OVERTIME
OVEPT14C
1,875
WORD PROCESSING
0 of
39,169
ADMINISTRATIVE OVERHEAD
0
FICA
12.164
CHU MAINTENANCE
IPERS
HEALTH INSURANCE
18,679
—'--'—'--
LIFE/DISABILITY INSUR
- _--1651
TUTAL
8,988
TOTAL
9.75
10.25 625,229
= -_-'----
CAPITAL OUTLAYS
l9 GANG -LOCKER UNITS 1,500 -
WEIGHT LIFTING EQUIPMENT 8,847
2 CIRCUIT BREAKER BOXES 1,000
BATHROOM PARTITIONS -- 1,500
TOTAL,10,047
159
f,l
-
PROGRAM DIVISION STATEMENT
FUND: GENERAL
DEPARTMENT: PARKS 8 RECREATION
PROGRAM: HUMAN DEVELOPMENT
DIVISION: PARKS
DIVISION PURPOSE:
To provide parks and other facilities for quality leisure time activities.
DIVISION GOAL:
To maintain all parks and their facilities at the current service
level based upon
usage and
demand and to
serve and maintain other public facilities as assigned.
w
GENERAL DIVISION OBJECTIVES:
1. Maintain a program of agricultural practices to improve turf on
selected areas.
j
2. Reduce weed problems in various park areas with spring and fall
applications of
chemicals.
3. Maintain hard -to -mow areas with the use of chemicals to reduce
costs.
j
NEW DIVISION OBJECTIVES:
J
1. Replace existing sign posts in City Park with new regulation size
for correct height.
2. Provide water supply for Napoleon Park.
r
3. Establish playground in Ralston Creek dam area near Scott Blvd.
PERFORMANCE MEASUREMENTS:
Est.
Proj.
FY81 FY82 FY83
FY84
FY85
FY86
No. of shelter reservations per 1349 1358 1465
1452
1500
1525
1
season
No. of hours spent on mowing 4703 4748 5327
4733
4800
4850
operations per season
y
No. of hours spent on projects 2455 2428 1987
2251
2200
2200
for other City departments
No. of maint. acreage assignment 36.8 36.8 43.7
47.9
47.9
47.9
per employee
160
LN
■
Dollar cost p
park d other
Total gallons
per fiscal ye
DIVISION ANAL
The number of
Total gallons
m
162
CITY OF
IOWA MY
0
FYH6 OPERATING
tiODGET
- I(E(:f.IPI'S
AND EXPENNI'IUHES
SIIMHAHY
Ib200
PAHES
t:) PEND I TUNE S:
__ ___ -
FY86 6UUGET
_
- --
f'YH4
tYH5
UF:F'T
ADMIN
FINAL
AC'.1 UAI,
E5104ATE
HFNUEST
PHOPOSAL
BUDGET
PLH80HAb St.HVICES
263,4111
2b,eb5
267,932
26,818
'286,672
27,597
279,772
26 912
284,074
26,912
CONNODI tlf5
SE.HVICFIS ANO CIIAHGES
M7,857
94,817
85,822
82,520
82,520
CAPITAI, IIII'I'LAY
'IHANSFEHS
1,HH7
a
3,000
10 ono
10,890
0
3,000
10,000
3,000
10 ono
w
=
---- ---
- --------------
---
---- ---
- =
'' TI ITA
-------
-------
302,027
402,567
410,981
402,204
406,506
wa
-� HECE11)1'S:
FV66
FY84
FY85
F1 NA6
ACTUAI,
FSTI MATE
BNIIGFT
PHOPBHTY TAX
377,200
396,052
4n3,002
i
IISF IIF M(INF'Y R PHOPKHTY
MISCE14,ANE(IIIS
302
4,475
304
6,211
304
3,200
.........
.........
.........
382,027
4n2,567
406,506
I
i
m
162
CAPITAL OUTLAY!
PLAY EQUIP IN CULLEGE GREEN 2,000
TREES FOR CITY PARK --- 1000
TOTAL, -3,000
163
CITY OF IOWA CITY
FY06
OPERATING BUDGET
EXPENDITURES
16200
PARKS
PERSONAL SERVICES:
TRAIISFER TOf
FTE
BUDGET
PARKLAND ACOUISITION
-- 10,000
---
------
TOTAL
10,000
FYR5
FY86
6
MWII - PARKS
4.00
3.00
4.00
3.00
74,203
63,279
N..w.,lll - PARKS
! SM. M.W. - PARKS MOWING
1.80
1.00
I.OU
21,581
23x595
SH. M.W. - PARKS CONSTRUCTION
1. U
1.00
1.00
31x738
ARKS SUPF.RINTENUENT
P920
16x000
TEMPORARY EMPLOYEES
1,000
INTRA -CITY CHARGF,BACKSf
OVERTIME
LONGEVITY
3,525
16,984
VEHICLE OPERATIONS
21x952
33,5240
- FICA
11.672
CEMEN
VEHICLE REPLACEMENT
IPERS
17,883
WORD PROCESSING
0
HEALTH INSURANCE
ADMINISTRATIVE OVEPHF.AD
0
LIFE/DISABILITY INSUR
-----
-----
---_1_694
CPD MAINTENANCE:
TOTAL
10.00
10.00
294,074
---------
=====
=====
=a====cme
TOTAL,
_
CAPITAL OUTLAY!
PLAY EQUIP IN CULLEGE GREEN 2,000
TREES FOR CITY PARK --- 1000
TOTAL, -3,000
163
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: LIBRARY
PROGRAM: HUMAN DEVELOPMENT DIVISION: LIBRARY
DIVISION PURPOSE:
Provide the residents of Iowa City and contractual service areas with reading, viewing and listening
resources and services for information, self education, personal enrichment, recreation and community
organizational activities; furnish supplementary resources for use by elementary and secondary school
students.
— DIVISION GOAL:
I
Implement the goals and priorities for FY86, the second year of the Library Board's 5 -year plan. See
i
LIBRARY PRIORITIES FOR THE 80's.
GENERAL DIVISION OBJECTIVES:
1. Improve information service to people who come to the library and maintain all other services, includ-
Ing telephone reference service, at current levels.
2. Increase the efficiency of handling and the quantity of items added to the library collections so that
72% of users' requests for a specific item are satisfied.
3. Sustain the FY84 level of volunteer hours and maintain the amount of gift materials added and private
funds received at 30 percent of new acquisitions of library materials.
4. Reduce the number of requests by UI students and faculty for curriculum related materials and
1.4 services.
NEW DIVISION OBJECTIVES:
1. Increase awareness and use of the library by the disabled.
2. Introduce micro computer software and services for preschoolers and out-of-school adults.
164
PERFORMANCE MEASUREMENTS:
FY81
FY82
FY83
FY84
FY85
FY86
(goa )
(est.)
I.A.
Registered borrowers)
27,194
38,280
65.0%
45,300
73.5%
47,961
79.1%
49,000
82.4%
50,000 _
84%
% IC residents who are registered
46.2%
B.
/ people entering the building
278,840
414,000
471,600
497,276
520,000
546,000
434,660
487,070
536,200
574,525
600,000
630,000
C.
Circulation
32,224
44,610
50,085
52,689
57,750
58,000
30.0%
D.
Questions handled
45.6%
32.4%
31.4%
31.2%
30.0%
% which are by telephone
960
1,057
1,050
1,050
E.
Meetings by non -library groups
69
798
F.
Programs for children
286
15,599
474
15,733
472
16,251
448
16,222
475
16,500
475
16,800
L'
Attendance
39.0
26.1
26'9
32.8
34.0
33. r
2.A•
lndicatesionperbookadded(above
is orating)
B.
Availability rate (% of collection on
N/A
70.2%
68.0%
70.0%
71.0%
72.0% "
shelf available for use)
34.1%
35.5%
31.6%
30.0%
30.0%
3.A.
% of acquisitions which are gifts or
30.3%
purchased from grants or gift funds
1.0
2.5
2.4
2 8
2.5
2.5
B.
Volunteers in F.T.E.
125
300
250 ,
4.
Requests by UI students and faculty
NA
NA
NA
(4 mos.)
;
for curriculum -related services and
materials
146
186
185
370
350
400
5.A.
Mailings sent to homebound borrowers
B.
Quarterly report will be provided on what
special
services were provided, what resources added
6.
50 software packages available for use by
library
borrowers
by 7-1-86
1lncludes Iowa City, rural Johnson Co., Coralville and
fee card
holders.
165
DIVISION ANALYSIS:
34
Iowa City residents have demonstrated overwhelming support for the library not only by their continued
increase in the use of services (50,000 people have currently active library cards), but also by their
considerable contributions of time, money and materials to help the library grow and expand. If even a
minimum value is assigned to the non-monetary contributions and added to cash gifts, contributions and
volunteer time now account for 12% of the library's annual expenditures.
The 26.5 HE staff is no longer able to absorb the continued growth of services plus the ever-increasing
task of coordinating huge numbers of volunteers and part-time employees on which the library now depends
for many essential tasks related to delivering basic services at the current level of use. Nor can they
W. continue to increase annually the number of new items added to the collection--already up 40% since FY80.
' Only a 1/4 FTE permanent staff position has been added since FY80. In that same period use of the library
has nearly doubled, temporary employees have doubled and volunteer hours have increased by 300%. Some
permanent staff must be added to cope with continuing growth and increasingly complex requests for person-
alized services, and to creatively utilize less costly support resources.
W
166
CITY OF IOWA CITY
F'YH6 f1PF'RATING BUDGET
RF:CF:IP'I'S AND EXPENDITURES SUMMARY
1x300 LJBHARY
F:X FF:N I/1 1'11RES1
----------
FY86 tlUOrET
--_•-••-••
FYH4
FYH5
DEPT
ADMIN
FINAL
AC7'IIAI,
ESTIMATE:
RE011F:ST
PROPOSAL
BUDGET
PF.RSUNAI, SEPYTCES
775,594
767,987
905,369
805,369
815,716
CUMM(lUl'TIF5
74,057
25,435
2'1,240
77,510
27,510
SERVICES AND CHARrES
167,695
173,990
1MH, 940
IRA, 400
189,400
CAPI'T'AL OUC6AY
125,357
130,913
114,495
134,77.5
134,725
'TRANSFERS
ff
0
0
0
177-5.....
U
7.16--5....
TOTAL!,042,698
..0--4-2.'6..
-277-4-216--4-4
1,09P,315
177-5.....
1,135,044
1,155,504
1,165,tl51
R ECKIP1'5:
FYR6
FY64
FIV R5
F'1 HAL
ACTUAL
EST IH ATE
1UIOGET
PNUPF NTY TAX
994,342
935,519
9R6, 940
t LIMRARY FINES
76,433•
33,961
40,088
I LIBRARY SF.RVICF:S
96,657
115,591
123,969
TNTFREST INCOME;
0
380
0
CABLE TV CHARGRRACK
9,709
10,023
12,555
MISCELLANEOUS
5,562
2,441
2,300
1,1142,699
1,098,315
1,165,851
167
CITY OF IDWA CITY O
F'YBb OPERATING BUDGET
EXPENDITURES
16300 LIBRARY
PEHSUNAL SERVICES:
TRANSFER TO:
PTE
BUDGET
NONE
0
-- ------
---------
TOTA1�
FY85
FY86
6
LIBRARY CLERK
2.00
2.U0
34,174
SR. LIItHARY CI,EHK
3.U0
3.U0
53,050
LIBRARY ASSISTANT I
2.00
2.00
39,262
LIBRANY ASSISTANT II
1,00
1.00
20,330
LIBRARY ASSISTANT YII
2.00
2,00
42,190
M. w, 111 - LIBRARY
SR. LIBRARIAN
1.00
1.00
1.00
1.00
21,037
26,224
INTRA -CITY CHARGEBACKSS
ADMIN. SEC.- LIBRARY
1.00
1.00
20,731
0
LIBRARY COOHU - CIRCULATION
1.011
.0022,743
1.00
VEHICLE OPERATIONS
0
IIBkARY CUORD - COMMUNITY SEH
1.00
29,639
VEHICLE REPLACEMENT
0
LIBRARY COURD - INFORM SERV
1.00
1.00
29,703
WORD PROCESSING
0
LIBRARY COORD - TECHNICAL SEN
1.00
1.00
25,677
ADMINISTRATIVE OVERHEAD
0
LIBRARY COORO - YOUTH SERVICE
1.00
I.UO
26,941
CHI) MAINTENANCE
ASST LIBRARY DIRECTOR
1,00
11,00
31,973
--------
LIBRARY DIRECTOR
1.00
1.00
39,790
0
I,IBRAkY CLERKSPT)
2.75
2.75
43,6'15
TOTAL
SR. LIBRARY CLERK
Ml) 1.50
1.50
24,401
_
-_------�
LIBRARY ASSISTANT I
(PT) .50
.50
9,815
LIBRARIAN 11
(PT) 1.75
1.75
40,934
TEMPORARY EMPLOYEES
OVERTIME
90,655
12,615
CAPITAL OUTLAYS
LONGEVITY
FICA
5,975
46,675
1 TYPEWRITER
1,000
1PERS
30,717
LIBRARY MATERIALS
129,250
HEALTH INSItRANCE
40,613
AV EQUIPMENT REPLACEMENT
3.500
LIFE/DISAHII,ITY INSUR
_ -4017-7
RILL -SCANNER ON COIN CHANGE
------475
TOTAL
26.50
26.50
- 815,716
TOTAL
134,225
zzzzc
z=cz=
zau r_z°°
°°=zczz=z
168
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PARKS 6 RECREATION _
PROGRAM: HUMAN DEVELOPMENT DIVISION: ADMINISTRATION
DIVISION PURPOSE:
Direct and coordinate operations in the Department's six divisions: Recreation, Parks, Cemetery, Forestry,
Government Buildings and Central Business District Maintenance; and provide staff liaison for the Parks and
Recreation Commission.
DIVISION GOAL: _
To provide a wide variety of Parks and Recreation services and programs through the efforts of a well
motivated, efficient work force at a level of service desired by the City Council.
GENERAL DIVISION OBJECTIVES:
�I
1. Prompt dissemination of information from the Council, City Manager, Parks and Recreation Commission,
and other departments and divisions to appropriate division heads and divisions.
2. Systematic monitoring of divisions to ensure that each is functioning effectively and efficiently. „
3. Avoid duplication of services within City government, and attempt to avoid duplication of parks and
recreation services and facilities that are offered by other governmental units or private enterprise. _
PERFORMANCE MEASUREMENTS: I
1. Effectiveness will be reflected in how well divisions serve the public. This will be determined by the
frequency of legitimate complaints.
2. Quality will be measured by results and comments on City monthly survey, on the request for service
forms available at the Recreation Center and some parks, results of eight -block area Leisure Needs
Study, and use surveys conducted at the Recreation Center.
3. Avoidance of duplication will be accomplished by staff meetings and with quarterly meetings with the
Library staff and Senior Center staff. We will meet as necessary with other groups, such as University
Recreation Service, Coralville Park and Recreation Department and Kirkwood to plan and schedule
programs.
DIVISION ANALYSIS:
To maintain the current level of service, it will be especially important to closely monitor each division
to assure that they are working at capacity.
Q
169
170
ox
IK
CITY Il E'
IOWA C'I1'Y
E'YHu 11PEHA'I'll1G' hUI1GET
--
RECEIPTS AN F%PE.lIOlTIwES SII
MM ANY
1u500 PARAS 6
RECMFA'1JDN
ADMIN
h%PF: NUI TURES:
- - - - - - - - - -
FYHb HUDGET----------
FYH4
ply 645
DEFT
ADMIN
FINAL
'
ACTUAl,
ESTI NATE
HEOIIF.ST
PROPOSAL
HUDGET
PERSOf1Ah SERVICES
hb,7k4
67,95H
71,h42
71,h42
72,48h
�+
COMMODITIES
221
265
265
330
SF:HV1CFS AND CUARGES
1,724
2,247
2,364
2,364
2,34
CAPITAL OUTLAY
0
0
2390
2390
wIwI,
-_0...0
.__
._-_6,726
._..330
77,570TOTL
_
-Y_-_-_-
===_
===
i
RECElP15:
FY86
FY04
FYH5
FILIAL
ACTUAL,
ESTIMATE
BUDGET
1
Pk OPFRTY TAX
h8,729
70,470
77,570
---------
hb,729
---------
70,470
---------
77,570
I
'
170
ox
IK
CITY OF IOWA CITY
FY86 EIPFNIIITURESUGF:T
16500 PARKS 6 R'CREATION AI)M1N
I
TRANSFER TO:
171
PERSONAL
SERVICES:
FTE
BUUGET
NURF.
0
—
---
TUTAL
FY85
FY86
8
ADMIN. SEC. - PARKS 6 PEC
1.00
1.00
1.U0
1.00
19.859
42x100
PARKS 6 RECREATION DIRECTOR
OVERTIME--
275
LUNGF.VITY
4,310
FICA
:PERS
2:384
2,585
INTRA -CITY CHARGEUACKS:
HEALTH INSURANCE
LIFE/I�ISA8I61TY INSIIR
_ - _----
-- --
VEHICLE OPERATIONS
0
0
a..
2.00
2.00
72.466
VEHICLE REPLACEMENT
TUTAL
Wl1R13 PROCESSING
ADMINISTRATIVE
*I
CODMAITENANCEUVERHEAD
N
0
---------
f1
TUTAL
C
!
CAPITAL OUTLAY:
DIRECTOR'S DESK
890
�.
TYPEWRITER
--__1500
2390
TOTAL
==eaaaa=a
I
171
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PARKS & RECREATION
PROGRAM: HUMAN DEVELOPMENT DIVISION: PARKS & RECREATION COMMISSION
DIV1S'ON PURPOSE:
To recommend and review policies, rules, regulations, ordinances and budgets relating to the parks,
playgrounds, recreation center and cultural functions of the City.
DIVISION GOAL:
r
To provide a year-round program of recreation and cultural activities and facilities at various locations
throughout the community to meet the needs of a population having widely varied characteristics and
interests.
DIVISION OBJECTIVES:
1. To work with the staff and recommend a way to seek better cooperation with various diverse groups, such
as Swim Club, soccer groups, Babe Ruth, Little League and Girls Softball, in regard to scheduling, use
j of facilities and funding.
2. Recommend to staff policies and procedures which will result in better control of facilities, mainte-
nance, scheduling practice time, etc.
3. Recommend in the capital improvements and operating budgets needed funds for parkland acquisition,
facilities and programs.
I
172
ti
O
PROGRAM DIVISION STATEMENT
FUND: GENERAL
PROGRAM: HUMAN DEVELOPMENT
DIVISION PURPOSE:
DEPARTMENT: CITY MANAGER
DIVISION: SENIOR CENTER
To operate a Senior Center facility from which an array of services, programs and activities that support
independent living, stimulate personal growth, and provide a channel/forum for intercommunity relationships
among participants are effectively assembled and promoted.
11WICI011110.11 l
To support the effort to maintain or improve a personally acceptable quality of life for Johnson County
senior citizens. "
GENERAL DIVISION OBJECTIVES:
1. To make the general community and particularly the elderly aware of the Senior Center through distribu-
tion of a monthly newsletter, use of the media, and personal outreach by the Council of Elders, Senior
Center Commission, staff, student volunteers and participants.
2. To effectively coordinate available community services and activities for the elderly of Johnson County
through classes, workshops, series and special events.
3. To provide the elderly community a focal point from which they can plan, organize and implement
programs and activities which they deem important in maintaining or improving their quality of life.
4. To provide an opportunity for community agencies serving the elderly to exchange information, share
expertise and coordinate their services to the elderly and to facilitate monthly meetings of the
Service Providers Organization.
5. To serve city, county and other entities as a source of data on the elderly of Johnson County to
facilitate the planning process.
6. To pronate a cooperative exchange with the University for training, research and continuing education.
7. To facilitate operation of the Eldercraft Shop.
8. To provide staffing for the Senior Center Commission.
PERFORMANCE MEASUREMENTS:
w
:I
Agencies report their figures as U (Unduplicated)/D (Duplicated). The U stands for number of clients
served. The D stands for the number of units of service each client received. (*) The Senior Center
figures are not accurate by a factor of approximately 10% as participants do not have to sign in. (1) _.
Refers to figures in FY82 which represent only the ten months the Center was operating.
173
AARP
ADP
Congregate Meals
ESA
SEATS
Other
ACTIVITY
Senior Center Post
Guide/Host
Eldercraft Shop
Library
Teachers
Other
Total
Classes
Services
Special Events
472 U/1,597
D 398
SENIOR CENTER
USAGE
--
(Those signing
in us ng num ere
complimentary
cards)
55,578 D
61,064 D
294 U/544
0 762
1st Half
ACTIVITY OR SERVICE
FY820
FY83
FY84
FY85
Senior Center/
36,090 D
57,545
9,383 U/58,249
D 4,465/28,199
City
30,295 0
47,882 0
47,988
0 22,507
County
4,307 D
7,173 0
7,166
D 3,984
Visitors
4,593-1/4
2,724 D
2,914
D 1,708
AARP
ADP
Congregate Meals
ESA
SEATS
Other
ACTIVITY
Senior Center Post
Guide/Host
Eldercraft Shop
Library
Teachers
Other
Total
Classes
Services
Special Events
472 U/1,597
D 398
U/1,910 D
992 U/2,530 D
--
--
242 U/2,004 0
33,318
U
55,578 D
61,064 D
294 U/544
0 762
U/1,192 D
669 U/1,108 D
330 U/5,001
0 370
U/4,851 D
505 U/5,725 0
3,240
0
4,126 D
3,712 D
VOLUNTEER
HOURS CONTRIBUTED
FY820
FY83
FY84
441
965-1/4
3,112
3,755
4,593-1/4
4,556
2,448
3,803-1/4
230
91
293-1/2
805
631
977
1,072
256
b
1 283-1/2
2 211
1T;W
7
11,515-3/4
--
24
31U/1060
--
29
191
--
260
658
174
406/923
120/892
29,648
155/183
434/4,223
1,600
1st Half
FY85
163/1,541
329/2,444
19/123 1/2
248/415
87/646
378/1 294 224/9,4641/2
FY86
Figures
are
expected
to
remain
static
FY86
Figures
are
expected
to
remain
static
DIVISION ANALYSIS:
Every area of the Senior Center - i.e. attendance, number of volunteers, classes, series and special events
has more than doubled since we opened three years ago. Each year the expectations of quality and quantity
of programs at the Senior Center rises. However, the staffing remains the same. If we are to meet our
stated purpoieinndinnal Tn do t hic be
cneedntoldivideathennositiothe npof-unities for Program Specialistvolunteer
into two full-time
and
elderly part
positions of
will continu
an reinforcii
176
CI I'Y UF'
IOWA CITY
'
F'YH6 OPERATING HNUGh:I
t7
NECE:IR'IS
AND HXPF'NDITbFK$
SUMMARY
1 -
16700 SFIR
L0H CE.0TE.R
IA
FX PE:DUI TITHES:
----------
FY96 HIIDOE'f -
----�--
�c
FY04
FYHS
PF.PT
ADMIN
FLNAI.
AC'TIIAL
ESTIMATE
HFOUEST
PHOPOSAI.
WIDGET
7
PF'k SONAI. SERVICES
1OU, 830
162 073
10N, 273
108, 273
109,b65
�
COMMOUITT FS
SERVICES AND CHANGES
4,424
b4, 3(15
6,459
71,977
6, 1R6
79,728
S,R85
78,965
5, R86
7H,965
-
ON'f LAY
TCAPITALRANSFERS
TRANSFk:RS
9,000
4,000
12: 000
4PU00
- --4,500
4,000
--3,350
4=000
--262,066
TIITAL
- --4,000
1N1,993
- -15,924
200,433
210,187
19H,624
_____°__=
cc=oracc
cccocaccc
o_==^==cam
cc=c=c-cc
(7
t�
P�
RF.CFIPTSC
FY86
ori
FY H4
FY85
FINAL
A(:TUAL
ESTIMATE
HIIDGET
r.a
PROPP:PTY TAX
147,910
16(),280
161,592
LAICAL GIIVFRtIIIkbfA6 AGENC
13,960
40,AH7
40,413
' MISCEt.I.AIIKUOS
115
tib
61
--1N1,993
200,433
202,1166
I
J
176
177
CAPITAL OUTLAYi
TYPEWRITER 11500
MODIFY GRANITE SIGN 1,850
TOTAL
CITY OF IOWA CITY
FY86 OPERATING BUDGET
EXPENDITURES
16700 SENIOR CENTER
PERSUNAL SERVICES:
TRANSFER TO:
FTE BUDGET
PARKING OPERATIONS
4,000
-----%---
---4
TOTAL
4 000
FY85 FY86 6
_000
ERK/TYPIST - SR.
CENTER 1,00 1.08 17,343
• SR.CENTER
1.00 1.0 18,238
M SPECIALIST -SR.
CENTER 1.00 1.00 24,901
NTEH COORDINATOR
1.00 1.00 28,097
ANY EMPLOYEES
2,390
ME
00
600
INTRA -CITY CHARGEHACKSI
6,473
4 530
VEHICLE OPERATIONS
205 al
INSURANCE
5,392
VEHICLF REPLACEMENT
0
1SABILITV INSUR
701
WORD PROCESSING
3,859 =
ADMINISTRATIVE. OVERHEAD
0
TOTAL
4,OU 4,00 109,865
CBD MAINTENANCE
0
TUTAL
4,064 „
xxnxsnxea
177
CAPITAL OUTLAYi
TYPEWRITER 11500
MODIFY GRANITE SIGN 1,850
TOTAL
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: CITY MANAGER
PROGRAM: HUMAN DEVELOPMENT DIVISION: SENIOR CENTER COMMISSION
DIVISION PURPOSE:
To serve in an advisory role to the City Council and Johnson County Board of Supervisors in regard to the
needs of the Senior Center.
DIVISION GOAL:
To monitor the operation of the Senior Center to ensure that an environment is created which will support
the efforts of Johnson County senior citizens to maintain an acceptable quality of life.
DIVISION OBJECTIVES:
1. To make recommendations with regard to policies and programs of the Senior Center.
2. To join staff and other interested persons in seeking adequate financial resources for the operation of
the Senior Center.
3. To encourage full participation by senior citizens in the programs of the Senior Center.
4. To ensure that the Senior Center is effectively integrated into the community and cooperates with
organizations with conmon goals in meeting the needs of senior citizens.
5. To serve in an advocacy role with regard to the needs of senior citizens in Johnson County.
DIVISION ANALYSIS:
The Commission meets monthly to receive input from the elderly community and service providers, to guide
the staff in operation of the facility and to make recommendations to the City Council and Johnson County
Board of Supervisors on programs and policies relating to the elderly.
178
ENTERPRISE FUNDS
Parking
Pollution Control
Water
Refuse Collection
Landfill
Airport
Public Transit
N
CITY OF IOWA CITY
FYH6 OPF:kATING BUDGET
PARKING OPERATIONS
_
YY04
FYb5
FYdb
ACTUAL
ESTIMATE
00OGE1
-'
BEGINNING BALANCE.
612,820
641,678
IUTAL VALANCE
612xd20
641rd78
-�-477,140
477,140
PARKING FINES
��
116x322
•�
124x800
��
111x000
1 N'1'ER F:S'C INCOME:
126,804
5,006
1261500
5:6ti8
172:100
6,12D
"
8U11,01NG kEWTALS
PARKING RAMP HE.VENUE
682x297
9tlOx620
110, 4x050
385,873
OTHER PARKING REVENUE
300x941
4:902
350,075
4x600
4
..,
GENERAL FUND - MISC
333
MISCELLANEOUS
--333
TO'TAI, RECEIPTS
-1x592.263
-1-7-3,476
PERSIINAL SE:HVICES
-1:236x272
-450x705
•30,477
-499,900
-19:392
-561x290
21:246
COMMODITIES
SERVICES AN0 CHARGES
-1`15.380
-217:122
-30x600
-227,123
-20,600
CAPITAL UU1LAY
THANSF'ENS
-3x386
-5'17,266
-989,987
-832:765
-
TUTAL DIStiUHSEMEMTS.1x21O7;214
1:757,001
-1:663,024
..
ENDING HALANCF:
641,fl78
97'1x140
597,592
zccz=cczcz
cccccccccz
cczccccc.c
179
M
PROGRAM DIVISION STATEMENT
FUND: ENTERPRISE
DEPARTMENT: FINANCE
PROGRAM: HOME b COMMUNITY ENVIRONMENT
DIVISION:
PARKING SYSTEMS
DIVISION PURPOSE:
To operate and maintain the
City's on and off-street
parking
facilities
and to enforce appropriate
parking
regulations, primarily in the
CBD.
DIVISION GOAL:
To operate the Capitol Street
and Dubuque Street
parking ramps
and to provide
a high level of parking
enforce-
ment in the CBD.
GENERAL DIVISION OBJECTIVES:
1. To operate the parking ramps
in
such manner
to facilitate
the parking demands,
especially
during peak ..
periods of usage.
2. To maintain current level
of enforcement in metered and permit areas.
3. To maintain an ongoing maintenance
program of
meters.
4. To maintain physical structures of
parking ramps.
PERFORMANCE MEASUREMENTS:
Actual
Actual
Actual
Actual
Actual
Prof.
Prof.
FY80
FY81
FY82
FY83
FY84
FY85
FY86
Capitol St. Ramp Revenue
29,284
202,385
341,756
398,080
483,007
656,650*
680,800 -
Dubuque St. Ramp Revenue
--
31,469
110,800
129,000
146,363
203,500*
283,950 _
Metered Lot Revenue (S)
73,027
67,519
65,805
65,411
71,787
81,000*
90,000
Street Meter Revenue (f)
168,461
166,469
173,398
176,207
194,304
226,800*
260,000
No. of Faulty Meters
Reported
1,774
1,410
1,340
1,828
1,963
1,800
1,000
No. Found Faulty
1,001
857
859
1,127
1,315
1,200
800
No. of Meters Rebuilt
265
180
206
546
372
400
400
No. of Tickets Issued
90,354
107,882
118,135
103,532
116,829
110,000
111,000 _
No. of Cars Impounded
--
373
657
700
700
*Rate increases took effect mid
-year in FY84. FY85
revenue amounts include
the rate increase
for a
full twelve
months.
180
DIVISION ANALYSTS: D
Actual FY86 figures are difficult to project at this time due to pending changes. The Dubuque Street Ramp is
to be expanded, there is the pending sale of the Library Parking Lot and the final report of the Parking Study
being conducted by Rich b Associates is not complete. Replacement of some of our old meters should result in a
decrease in trouble calls. However, a similar number of meters will need to be rebuilt each year. This
combined with the preventive maintenance program will result in fewer defective meters. Enforcement through
ticketing and towing is expected to remain high.
CITY OF IOWA CITY
F'Y86 OPERATING HIJOGF'T
RECEIPTS AND EXPENDITURES SUMMAPY
41100 PAPKING OPERATIONS
EIPFNUITURES:
RECEIPTS:
0
-
FYR6 14U0GF.1
- -
FYR5
AC9' NAL
FST 1911
AIF.
PF'VPT OUPST
PROPOSAL
MIDGET•
PERSONAI, SEkV10ES
450 70S
499, 9011
552,167
552 11,2
561,290
COMkOVITIL'S
SEkVIC.ES AND CHAR(,FS
30,477
195, 34U
19,392
217,122
22 796
133,959
21,746
227 123
7,1:246
77 7,123
CAPITAL Ii0'1LAY
3,3Nh
30,6110
20,600
20:6n0
20 600
TRANSFERS
527,26h
989,987
n
11057.,765
R32:765
TOTAL
1,70),714
17757711;1
779,017
1,N73,P9F
1,663,024
RECEIPTS:
1,236,272 1,597.,263 1,743,476
182
FYR6
t YR4
FYR5
FINAL
AC9'UA6
FS T IMA TE
HU1) OJ
PARKING FINES
116,322
124,1100
lit 000
INTERE'S'F INCIIMF
17h:004
126,500
177:100
11U760ING RENTALS
5,006
5,668
6,120
PANKLNG RAMP REVFNUF.
6R2:297
980:670
1,1n4:050
OTHER PARKING PFVFNUE
300:941
350,975
3R5 H73
GENERAL FUND - MISC
4:000
4:000
4,0011
MISCELI,ANEDDS
902
600
333
1,236,272 1,597.,263 1,743,476
182
W
CITY
OF IOWA CITY
F'Y86
V`
EXPENDITNG URESDGET
41100
PARKING OPERATIONS
TRANSFER TOI
PERSONAL SERVICES:
FTC
BUDGET
GENERAL FUNp PARKING FINES
IM�ROVEMINT HES
111,000
60.000
�„-
......
RENEWAL L
BONDS L INTEREST SINKING
620 000
FY85
Fy86
S
INTERFUND LOAN REPAYMENT
-_- ---0-
TOTAL
832.765
.
2
2.00
ccccccccc
M M.I-PARKING SYSTEMS
.00
4.00
4.00
64,212
64,
PARKING CASHIER
PARKING ENFORCEMENT ATTENDANT
��00
2.00
27
33V5104
M.W.I1 - PARKING SYSTEMS
M.W.III-PARKING'SYSTEMS METER
1.00
1.00
0.1053
74
M.W.III-PARKING NIGHT CREW
1.00
1;00
20,090
2
INTRA -CITY CNAHGEBACKSi
M.W.111-PARKING SYSTEMS CLEC.
P M. RAMP MANAGER
1.00
1.00
1.00
3}:052
YEHICLF. OPERATIONS
N,169
6.360
pill SYSTEM SUPERINTENDENT
PT 2.50
((PT
p1.
3e
IOPDCPROCiSSINGNENT
220
PARKING CASHIER
PARKING CASHIER
4.50
1.50
7•SO
1.50
69:145
9 2
22%ODO
ADMINISTR TIVE OVERHEAD
89.7950
PARKING ENFORCEMENT ATTENDANT(PT
CBD MAINTENANCE,
TEMPONAHY EMPLOYEES
5y00
---------
OVERTIME
LONGEVITY
3.000
32:472
TOTAL
104,545
cce=c=ccs
FICA
25,341
IPENS
HEALTH INSURANCE
39,96
3,159
LIFE/DISABILITY INSUR
.....
.....
25.50
.........
561:290
CAPITAL OUTLAYS
TOTAL
25.50
__cc=
--
ccccc
cceecsccc
100 PARKING METENS
20,600
,y
4 CASHIER CHAIRS
600
-
20,600
,.,
TOTAL
c=ozccec=
183
p184
CITY OF IOWA CITY
FY06 OPERATING BUDGET
PARKING, BOND 6
INT SINKING
F'Y04
FY85
FYH6
ACTUAL
ESTIMATE
BUL)GE:T
8FGINNING BALANCt
284,882
2136,843
--
290,979
--
v)TAI, BALANCE
��-
=8B2
---28b ;B43
---29U;979
INTEREST INCOME
THANS".'R FROM OPERATIONS
---2h4
0
447,266
0
448,865
0
641,765
KISCELLANFOUS
375
0
TUTAL RECEIPTS
---449,eti5
-
---6_4176_5
SERVICES AND CHARGES
CAPIfAL UUT'LAY
---47_,591
0
-445,630.---444,729
0
0
TOTAL, DISBURSEMENTS
---445=630
-- 444,729
---636,400
---636=40(1
ENDING BALANCE
286,843
290,979
296,344
ozee=sxxxx
exozxeszxz
x.ecexeoee
p184
w
0
CITY OF IOWA CITY
F'Y116 OPERATING BUDGET
PARhIhG, HUNG RESERVE
F'YN4 FYNS
FY86
ACTUAL ESTIMATE
BUDGET
BEGINNING HALAIi C'E
455,601 455,601
455,601
1
'IUI'AL BALANCE
......�... ......�---
45S 601 455 601
.... ......
455,601
.......... ----- .----
..........
INTEREST 119CUME
U 0
0 I
........ ..........
........
j.,
1411TAL RECEIPTS
0 0
0
....... ..........
........
SERVICES AND CHANGES
0 0
0
TRANSFERS
0 0
0
y
TOTAL DISBURSEMENTS
.......... ----- .----
0 0
----------
0 i
ENDING BALANCE
455,601 455,601
455,601
j
j
i
185 � '
`t
N
CITY OF' IOWA
CM
_
FY86 OPERATING
BUDGET
PARKING, RENEWAL, R
IMPPOV RE'S
FYR4
FY85
FY86
ACTIIAI,
ESTIMATE.
HHDGET
HEGINNING PALANCF.:
293
----------
57,4hR
22,468
TOTAL, BALANCE,
----------
283
57,469
..........
22,469
INTEREST INCOhE
0
0
0
_
TRANSFER FROM OPERATIONS
60,000
----------
60,000
.......
60,1100
----------
vrm, RECEIPTS
60,000
----------
60,0(10
60,001)
'
SERVICES AND CHANGES
----------
0
0
-----.._..
0
w
CAPITAI, UUTLAY
-7,815
-95,000
-50,000
TRANSFERS
0
0
11
C
TOTAL DISBURSEMENTS
------- ----------
-2,815 -45,000
..........
-50,000
E:NUING HALANCE:
K�
57,469
22,468
32,469
BEGINNING NAI,AUCE:
7UTAL BALANCE
CHARGES FOR SE:HVICES
INTEREST INCOME
SALE: IIF PARTS
IN'IEHFUND LOAN REPAYMENT
hISCELLANEUUS
TUfAL RECEIPTS
PEPSUNAI, SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TRANSFERS
TOTAL DISBURSEMENTS
ENDING BALANCE
CITY OF IOWA CITY
VY86 OPEkATING BUDGET
1-01.LU'IION CONTkOL OPERATIONS
FY 84
ACTUAL
247,064
___
247,Ob4
-1, 412,7bb
22,000
43,600
1,3313
1,400,061
-432,996
-3440900
0
530725
-1,335,767
391,3513
187
FY85
ESTIMATE
--_391_358
391,3513
1,439,768
21,201
00
_ 720
_1,461,689
-455,038
72,895
-400700
-568_816
-1:498,422
354,625
c..�ccce�c
FYBb
BUDGET
354,625
354,625
1,466,523
21,2010
0
_ 720
1,488,444
-487,412
-42;36
-1:500
-552,435
-1,535,793
307,276
PROGRAM DIVISION STATEMENT
FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS
PROGRAM: NOME 6 COMMUNITY ENVIRONMENT DIVISION: POLLUTION CONTROL
DIVISION PURPOSE:
The Pollution Control Division operates and maintains the Pollution Control Plant, 12 lift stations,
approximately 155 miles of sanitary sewers plus the storm sewer system and the stormrater detention basins.
DIVISION GOAL:
The goal of the Pollution Control Division is to provide a comprehensive program for the collection and
treatment of wastewater that will assure a safe and healthy environment for the citizens of this area.
GENERAL DIVISION OBJECTIVES:
1. To collect and treat all of the wastewater from the community without interruption except for wet
weather flows that exceed plant capacity.
2. Clean ten miles of sanitary sewers that have recurring problems.
3. Inspect all of the 30 identified problem spots at least once each week and remove any stoppages
observed.
NEW DIVISION OBJECTIVES:
1. To work with staff and consultants to, provide input to the design of a collection and treatment system
upgrade.
PERFORMANCE MEASUREMENTS:
Million gallons treated quarterly
Miles of sewers cleaned annually
Labor hours spent checking recurring
problems (weekly avg.)
Hours spent monthly with staff and
consultants reviewing plans d equipment
selection
-- - - - 9
188
19 19
Est.
Est.
FY80
FY81
FY82
FY83
FY84
FY85
FY86
695
729
915
807
868
900
850
10
16.3
17.4
15.6
11.1
10
10
65
54
89
67
102
105
100
-- - - - 9
188
19 19
DIVISION ANALYSIS:
1. FY83 flow below estimate due to very dry spell last quarter of fiscal year. Flow is presently esti-
mated to average about 9,5 M.G.O.
2. We were able to clean more sewers in FY82 due to fewer major repair requirements.
3. Routine checking of known problem areas has proven to be cost effective. We detect potential stoppages
before they become severe enough to flood basements.
189
190
CI'T'Y OF
IOWA CITY
FYH6 OPE:PATING BUDGET
RECEIPTS AND F.XPFNDITUPEJi SUMMARY
42100 P01.6UT1(IN
CON1'NI1L OPERATIONS
F,XPEN011URFS:
-
FY86 PIIIIGF.T
- --
FY84
FYH5
UF,PT
ADMIli
FINAL
ACI'NAL
FSTIMATE
RFOUFS7
PPIIPIISAI,
MIDGET
PFRSUNAL SERVICES
432,996
455,030
4110,910
4110,1(15
407,4J2
CD.NMUUI fIFS
77, 64h
72,895
73,730
72,410
72:410
SERVICES AND CHARGES
344, 4(10
400,973
776,091
422,036
422,036
CAPITAL GIITI,AY
0
700
(1
],SUO
1500
THANSFERS
530,725
---------
568,816
---------
(1
---------
552,435
552,,435
.101AI.
i
1,335,767
1,499,422
831,531
--------�
1,528,406
------•-•
1,535,793
i
RE:CEIP'f 57
FYP.6
F'YR4
F'Y85
FINAL
ACTUAL
ESTIMATE
P(106ET
CHARGES FOR SERVICES
1,412, 76h
1,439,760
1,466,523
IN'I'F.REST INCOME
22100H
21,201
21,2.111
SALE,' (IF PAR'I'S
349
0
0
JINTERFIOND RFPAYMEIJT 43 600
0
0
MISCEI-LANEIIU`N
1:338
---------
72o
---------
77.0
1,400,061
1,461 ,6E9
---------
1,4140,444
190
191
CITY
OF
IOWA CITY
FY86
OPERATING
BUDGET
t,XPENDITIIHES
42100
POLLUTION
CONTROL OPERATIONS
PERSONAL SERVICES:
TRANSFER TO:
FTE
BUDGET
BOND 6 INTEREST SINKING
101,921
---
------
ABATED GO BONUS
414,614
RENEWAL L IMPROVEMENT RES
24,000
FY65
FY06
$
BOND L INTEREST RES
12,000
.�
TOTAL
_
- 552 435
M.W.11 - PoLLUT10N CONTROL
2.00
2.00
36,632
===zsia==
SR CI,FHK/TYP1SI'-PULL. CONTHO
1.00
1.00
16,266
ASSIT. T.P.O- POLL. CONTCRcOI,
00
3.00
52526,526
1'.II
f3
4.00
-+
T,P,(Ii.I-PF04L'U710N.COhTHOLT1f1
4;00
85,465
M.W.111 - POLL. CUNT. PLANT
2,00
2,00
42,709
--+
CHEKIST
1.00
1.00
23,595
INTRA -CITY CHARGEBACKS:
SH. M.W. - POLLUTION CONTROL
1.00
1.00
24,987
ASSY 511PT - POLLUTION CONTROL
1.00
1.00
26,792
VEHICLE OPERATIONS
20,976
POLLUTION CONTROL, SUPT
1.00
IND
35,164
VEHICLE REPLACEMENT
10,764
TEMPORARY EMPLOYEES
10,920
MORD PROCESSING
25
OVERTIME
16,000
ADMINISTRATIVE OVERHEAD
160,600
LONGEVITY
4,275
CRO MAINTENANCE
FICA
28,303
(PERS
20,716
--------0
HEALTH INSURANCE
32,555
TOTAL
192,365
LIFE/DISABILITY INSUR
2,934
---------
-�
TO1'AL
17.00
17.00
467,412
sssss
ssssa
ssseasxs
CAPITAL OUTLAY:
TOXIC GAS METER
TOTAL
_1,500
1,500
_
191
CITY Of IOWA
CITY
—
fY6b UPFRAIING
BUDGF.'I
PULL CON, RENEW
6 IMPR RES
FY84
F185
FYH6
ACTUAL
ESTIMATE
MUUGET
bEGINNING BALANCE
444,100
592,0R6
695,02R
TOTAL BAI.ANCF
994,100
592,((86
685,029
INTEREST INCUME
T'RANSF'ER FROM OPERATIONS
73,9tlb
24,011(1
6tl,942
--- 24:000
69,942
24,000
TOTAL RECEIPTS
--
bY,9b6
-x-_92:942
___92,942
SERVICES AND CNARGES
0
U
TRANSFERS
.......... ..........
.......... (I
TOTAL DISBURSEMENTS
_.........
0
0
..........
..........
..........
o.l
E.NUING BALANCE
597r006
695r020
777,970 gj
r�
Q
192
w
193
r
CITY OF IOWA
CITY
FYB6 LPF.RATING
HUDGET
li
POLL CON, bOND
G INT RES
fYH4
F'Y85
FY66
ACTUAL
ESTIMATE
BUDGET
BEGINNING HALANCE
205108
24 5362
285,894
T0TAL HAI.ANCF
..........
f08
248,362
INTEREST INCOME
-- �_206,
31,254
-��
25,532
���285,894
29,296
TRANSFER FROM OPERATIONS
12�00U
12#000
12�000
TOTAL RECEIPTS
43,254
37,532
41,296
....... -•
....... _-
..........
0
SERVICES AND CHARGES
0
` J
TRANSFERS
0
..........
TUTAL OISBURSF:MENTS
..........
0
..........
0
N
.........
..........
------- _..
ENDING BALANCE
218,362
265r694
327,194)
r�
n
i
i
J
193
I
■
■
194
CITY Ot IOWA
CITY
FY06 OPERATING
BUDGET
PULL• CON, HUNU 6
INT SINKING
FY04
FY85
FY86
ACTUAL
ESTIMATE
UU UGE:T
HKGLNNING VALANCE
42,577
..........
110,775
----------
120,160
--.-..---.
TUTAL OAI,ANCE
92,577
110,725
120,160
LNTERESI INCOME
15,471
I1, 331
10447
'PRANSFER FROM OPERATIONS
101 840
101,854
101:,921
MISCELLANEUUS
U
0
U
TOTAb RECEIPT'S
...11R=311
-__113,IR5
112,36Q
SERVICES AND CHARGES
U
0
0
CAPITAL OUTLAY
-100,163
-103,750
..�.......
-100,637
..........
TOTAL DISBURSEMENTS
..........
-100,163
..........
103,750
..........
IOO,637
•---------
ENDING BALANCE:
110,725
120:160
131,891
194
F�
o
CITY OF IOWA
CITY
g
EYBWRPAON
ET
V�
Li
ATEOERTIS
,.
FY84
ACTUAL
VY85
ESTIMATE
FYtl6
BUDGET
IS
-8423
61244
56281
4J
BEGINNING HALANCE
..........
---
61244
..........
5b,281
jgTOTAL
VALANCE
-8=423
-----.--.
---. -
1,808,680
-' '
"
1,966,720
WATER SALES
3,927
3,927
3,783
3,763
42,464
f'A
INTERESTINCOME
SALE: OF PARTS
77,067
59 874
42,464
0,220
63,220
SALES
'1'A% CULLECTEO FOR STATE
THASFEk FHUM RESERVES
15
5:714
0
12000
2,000
MISCELLANEUIIS
-
-- -
.. -
1,930,147
--"""'-
TOTAL RECbIPTS
2,U78,970
-. ...
-----'
_2,1178187
.589.890
PERSUNAI. SERVICES
-513,097
.71x08U
-541.699
-2'18,315
-215,31
.681,37
-t
COMMODITIES
SEHVECES ANI) GIAHGk6
.766,061
.317x666
-596,079
-233 500
CAPITAL UUTLAY
.341,391
-jy0�017
-267,978
---
THANSFE:kS
-------------
-------
--'TOTAL
1,935,110
r9tltl,�55
TOTAL, UISIIIIRSEMENTS
-2,009,303
�1
ENUIt+G hALPNCkI
61,244
1,2
56,201
Abdo",
146,413
..
4
scsoossa
.a
195
I IN
PROGRAM DIVISION STATEMENT
FUND: ENTERPRISE
DEPARTMENT: PUBLIC WORKS
PROGRAM: NOME d COMMUNITY ENVIRONMENT
DIVISION: WATER
DIVISION PURPOSE:
Operate 13.5 million gallon per day water treatment plant. Maintain
system. Read, install and repair
and repair the water distribution
water
on a cost reimbursement basis.
meters
and remote readers.
Construct water mains in subdivisions
DIVISION GOAL:
Delivery of potable water of approved
flow that customers desire.
quality,
at established pressures, and in quantities and rates of
GENERAL MEASUREMENTS:
1. To flush and record all City-owned hydrants
2. To install 500 Outside Remote Readers.
to remove sedimentation
from the system.
3. To keep meter reading on present schedule,
4. To
meters are read bi-monthly.
ensure random water samples pass
chemical
tests.
PERFORMANCE MEASUREMENTS:
FY81
FY82
FY83 FY84
Estimated Projected
FY85 FY86
1. Water pumped (million gal.) 2,037
2. No, of hydrants
2,136
2,209 2,342
2,372 2,420
1,363
No, of hydrant flushes 1,581
1,372
1,596
1,411 1,464
1,640 1,694
1,512 1,542
1,742
3. No. of outside readers 10,199
4. No, meters
11,665
12,681 13,441
1,772
13,795 14,295
12,629
X read per month 52%
12,774
52%
13,209 13,605
13,900 14,400
5. Bacterial samples 660
665
52% 52%
727 692
52% 52%
692
6. Main breaks 49
50
46 66**
712
56 56
DIVISION ANALYSIS:
*9Achievement of the above objectives should
2% is due to the extra 200 large users
be within
that are
our reach. Keep
read
productivity up to customers demands.
0
Extremely cold weather in the month of
of main breaks
monthly.
December, 1983, resulted in
a substantial increase in the
during FY84. 20 of the
66 main
breaks for the fiscal
number
year occurred during December.
196
EXPEND I'I'UR ES:
PFHSONAL SFRVICES
CORKINJ PIES
Sk,RVICES AND CHAHGFS
CAPITAL (1IITI,AY
TRANSFERS
TOTAI.
PECE11''1'3:
(TTY OF II,WA CITY
FY06
O
FYH6 OPFRATING WIDGET
FINA 1,
A CI'll AL
ESTIMATE
11 F.CF.IP'I'S ANU EXPFNI)JTIjR k.S SUMMARY
1,782,38H
3,927
1,0014,6140
3,783
4:1101) WATER (IPF:HATIfINS
77,Oh7
42,464
42.,464
59,974
--- -
F'Y96 BUDGET
- --
FYH4 FY45
UEPI
AVP IH
FINAL
ACTUAL FST [MAI k:
RFOUEST
PROPOSAL
HIDrEll
513,097 541,649
71,ORY 22H,315
570, HH9
237,515
59O, H89
215,315
5149,890
215,315
766,061 596,079
706,590
691,372
6111,372
317,nh6 219,000
341,391 350,017
210,500
0
233,500
267,978
233,500
267,978
2,009,303 1,935,110
1,725,494
1,979,054
1,998,055
WATER SAI,ES
1NTERFST !(CAME
SAI,F (IF PARTS
SALES TAX CHI,LECTEN FOR
NISCFL,AtJEOI�g Ht:SF'HVt:S
197
FY06
FY04
F'YH5
FINA 1,
A CI'll AL
ESTIMATE
6U(IGET
1,782,38H
3,927
1,0014,6140
3,783
1,966,720
3,793
77,Oh7
42,464
42.,464
59,974
63,22,1
63,220
150,000
5,'114
U
12,000
2,000
c, 078, 970
1,930,147
2,079,1147
197
198
TRANSFER TO2
RENEWAL 6 IMPROVEMENT RES 36,000
HUND 6 INTEREST SINKING 129,124
AHATED GO BONDS 72,854
BUND G INTEREST RESERVE. _ 30,000
TOTAL - 267,979
aaeaexee
INTRA -CITY CHARGEBACKS2 �.
VEHICLE. OPERATIONS 60 900
VEHICLE REPLACEMENT 30,396
WORD PROCESSING 100 t�
ADMINISTRATIVE OVE:kHEAD 205,603
COD MAINTENANCE --------0
a�
TOTAL 296,999
.CAPITAL UUTLAY:
RUUF REPAIR 30,0(10
INSTALL OR REPLACE MAINS 149,000
LABORATORY EQUIPMENT 4,500
MATER METERS 50,000 --
TOTAL - 233,500
7
CITY OF IOWA CITY
FY86
OPERATING BUDGET
EXPENDITURES
43100 WATER
OPERATIONS
PERSONAL
SERVICES:
FTE
BUDGET
FY85
F'YR6
3
WATER METER READER
2.00
2,00
32,267
M.W.1 - MATER
3.00
3,00
49,845
M,W.11 - wA'TER SERVICE
2.00
2.00
35,188
M.W.11 - WATER METER REPAIR
1.00
1.00
18,783
ASST, T.P.U. - WATER
2.00
2.00
36,054
M.W,III - WATER OFFICE
1.00
1.00
20,327
T.P.O. - WATER
3.00
3.00
60,255
M.W, III - WATER
3,00
3,00
62,063
SR. VLANT OPERATOR - WATER
1.00
1,00
24,113
SR. M.W. - HATER DISTRIBUTION 1.00
IND
23,537
SR 10 WATER C.UST. SERVICE
1.00
1,00
24,106
ASST' S11P'T - WATER
1,00
1.00
33,427
WATER SUPERINTENDENT
1,00
1.00
35,635
TEMPORARY EMPLOYEF,S
8,500
OVERTIME
21,000
LUNGEVITY
4,450
FICA
34,556
IPERS
26,052
HEALTH INSURANCE
34,528
LIFE/DISABILITY INSUR
3,604
TOTAL
22.00
22.0(1
589,890
198
TRANSFER TO2
RENEWAL 6 IMPROVEMENT RES 36,000
HUND 6 INTEREST SINKING 129,124
AHATED GO BONDS 72,854
BUND G INTEREST RESERVE. _ 30,000
TOTAL - 267,979
aaeaexee
INTRA -CITY CHARGEBACKS2 �.
VEHICLE. OPERATIONS 60 900
VEHICLE REPLACEMENT 30,396
WORD PROCESSING 100 t�
ADMINISTRATIVE OVE:kHEAD 205,603
COD MAINTENANCE --------0
a�
TOTAL 296,999
.CAPITAL UUTLAY:
RUUF REPAIR 30,0(10
INSTALL OR REPLACE MAINS 149,000
LABORATORY EQUIPMENT 4,500
MATER METERS 50,000 --
TOTAL - 233,500
7
..
_
CITY UE IOWA
MY
PY06 OPERATING
BUDGET
WATER, UE:PR, FXT
6 IMPH RES
FY84
FY85
FY06
I
ACTUA4
6ST1MATE
BUDGET
BEGINNING BALANCE
313,928
258,792
0
'
TOM, BALANCE
313,928
258,792
0
..........
..........
..........
,,.
INTEREST INCOME.;
58,864
S6
26,J
2,000
THANSFEN FkOk OPERATIONS
36,000
36,00
36,000
�..�
TOTAL RECEIPTS
..........
94,064
---..-....
62,526
.....-....
38,000
�
SERVICES AND CHANGES
0
0
0
CAPITAL OUTLAY
0
0
0
•-
TRANSFERS
-150,000
-321,318
0
TIITAI. DISBURSEMENTS
-ISO,UOq
-321,318
----------
0
---__-----
I I
--'
ENDING BAI•ANCE
792 258,
0
30,000
'
==^258,792
L1
i'
Io
M
199
'I
200
CITY OF IOWA CITY
FYUb ()PF.'RATl Nf BUDGET
WATER, hSEPVF.:
_
OPEN
YY84 F'Y85
FYNb
ACTUAL. ESTIMATE.
BUDGET
BEGINNING HALANCE
65,652 71,049
76,174
Trim BALANCE:
65,552 71,(149
.....5 _...
76,174
INTERF.51 INCOME
....__....
.,397 5,125
....._ _.
5_,12._5 _-
TUTAL RECEIPTS
5,397 5,125
5,125
SERVICES AND CHARGES
.......... ----------
0 0
--------
p.
1NANSFERS
0 0
0
TDI'AL, DISBURSEMENTS
0 0
U
1)
ENDING HALANCE
q
71,049 76,174
01,299
w
200
CITY OF IOMA CITY
FY86 0PERATING BUDGET
MA'rf:6, BONU L INT RESERVE
201
FY94
EY95
FY66
ACTHAI,
ESTIMATE
BUOGET
BEGINNING BALANCE
370,139
462,666
..........
481,808
..........
TOTAL BALANCE
.........-
_370,139
_462,6b6
_481,808
-
INTF.HEST INCOME:-
ti4,547
39,144
22,692
TRANSFER FROM OPERATIONS
30,000
30,000
30,000
TOTAL RECEIPTS
92,527
69,142
----------
52#692
----------
,-
SERVICES AND CHANGES
----------
0
0
0
'IRANSFEH5
-50,000
.------.-0
-�__50�000
TOTAL DISIHIRSEMENTS
0
.-.-......
-50,000
..........
-50,000
..........
ENDING BALANCE
4b4,666
481,808
484,500
I
M
P1
1't
u,
201
I
I S
N
202
CITY OF IUWA
CITY
FY6b DPFPATING
BUDGET
WATER POND L INT
SINKING
FY84
FY85
FY86
ACTUAb
ESTIMATE:
HUDGET
HFGINNING HALANCE
137,718__
173,595
__ 191,393
TOTAL MALANCE
137,718
173,595
---191,393
INTFIREST INCIIMF
25,568
14.733
18,198
TRANSFER FROM OPERATIONS
___2.15957
___179_124
TOTAL RECEIPTS
__169_016
---230,690
---197_ 322
SERVICES AND CHARGE
---194,604
0
ISR,227
0
0
-176,408
CAPITAL UUTLAV
---
---212-902
212,902
TOTA1, DI.SBURSFMENTS--155227
--_
--170f
-
ENDING HALANCE
17_3,595_
191,383
218.2_9_7
i
_
_
I
I S
N
202
_
CITY OF
IOWA CITY
FY66 UPEkAT'ING
BUDGET
HEF(ISE. COLI-ECTION
OPERATIONS
FY84
FY65
FY86
ACTUAL
ESTIMATE
BUDGET
BEGINNING VALANCE
-224
0
2,772
TOTAL HALANCE
- -224
-----.---0
-----2,772
__---_-
-- -.--
-----
,,.
LICENSES 6 PERMITS
29
218-_--0
REFUSE CULbFCTION FEES
433,090
441,752
575,650
,.�
INTEREST INCOME
961
200
200
Chi) MA1N'I' CHARGEBACNS
6,205
6,515
6,841
PROPERTY TAX
82,852
96,195
0
HISCE1,14NE011S
925
0
0
TOTAL RECEIPTS
524,062
-
- 544,860
------
582,691
--
PERSONAL SERVICES
-237,360
.
-251,5N4
-261981
COMMODITIES
-9,990
3,531
-3,,145
SE:HVICES AND CHARGES
-276,460
-206,993
-297,653
TRANSFERS
0
0
(1
TOTAL DIStill RSEMENT'S
•-•---....
-523,838
..-•------
-542,100
----------
-562,779
.........
..........
----------
�!
ENDING HALANCE
0
2,772
22,664
i
j ..
i
203
PROGRAM DIVISION STATEMENT
FUND: ENTERPRISE
DEPARTMENT: PUBLIC WORKS
PROGRAM: HOME d COMMUNITY ENVIRONMENT
DIVISION: REFUSE COLLECTION
DIVISION PURPOSE:
Collect solid waste from dwellings of one
to -four
units on a
once per week basis including pickup of bulky
waste.
DIVISION GOAL:
To continue to provide service superior to
private
collection
at comparable cost.
I
i
GENERAL DIVISION OBJECTIVES:
•
1. To maintain accurate. cost per stop
data so
that comparisons can be made between City and private
collections and to review annually' various other cities
who are using private collections to ensure
that our service is competitive.
rl
2. To continue to provide efficient carry
out service for all
handicapped and elderly who document need.
PERFORMANCE MEASUREMENTS:
(Projected) (Projected)
FY81
FY82
FY83
FY84 FY85 FY86
Refuse Complaints 147
96
76
69 60 60
No. of refuse pickups per week
10,144
10,344 10,420 10,500
No. of Handicap pickups per week* 72
58
56
59 58 58
No, of white goods -bulky items 4,950
5,200
6,074
7,634 7,800 8,105
picked up annually
Cost per stop of regular refuse
.95 ,96 1.00
collection service
Cost per stop of private
collection**
1.25 1.35
-
Cost per stop of white goods 6 bulky
1.43 1.57 1.72
Items trucks
*The number of handicapped pick ups has
dropped due to the
availability of elderly housing in complexes
which utilize private trash haulers.
**Based on a survey of private haulers operating in
NJ
the Iowa City
area.
O
204
DIVISION ANALYSIS:
The Division is continuing to provide a superior collection service on a once per week basis. This
includes the white goods and bulky waste service at no additional cost to the public, and the carryout
service to the handicapped and the elderly. In addition, we are providing collection to various City
Departments. We are monitoring and updating our eligible properties list so as to keep the revenues due
the City accurate.
205
1
■
;I
F:XI'E:NIl1 T118 F:57
PERSONA1. SERVICES
COMAUOITIF:S
SERVICES AND CHARGES
TPANSFE145
TOTAL
RECEIPTS:
CITY OF' IOWA CITY
FYP6
FYN4
FY1h OPERATINC HUUCET
FINAL
ACTUA I,
ESTIMATE
RECEJPTS AND EXPENDITURES SUMMAPY
29
44100 EEFUSE COU F.CT/UN OPERATIONS
433,0u0
441,752 575,6518
----------
FYH6 BUDGET
----------
FYN4 F'YH5
DEPT
ADM1M
FJNAL
A -NIA!, F.STIMATF
1F:N11FST
PHOPOSAI.
WIDGET
7373111 251,584
'157,742
257,742
261 983
4:,940 3,531
4:145
3,145
3,145
'176,468 28h,993
241,462
297,653
247,653
I U
0
U
0
523,H3H 542,104
510,3H9
5511,5RO
562,774
I,ICENSES 6 PERMITS
REFUSE COURCT1fJN FFES
INTEREST INCUMF:
CMO MAIHT CHARCERAr%S
PRUPFRTY TAX
NISCRIJ,ANENUS
206
FYP6
FYN4
FYH5
FINAL
ACTUA I,
ESTIMATE
fUIOCF.T
29
0
433,0u0
441,752 575,6518
961
2UU
200
6,205
6,515
6,1141
0
42,1152
46,195
925
524,062
544,NHU
542,691
206
0
CAPITAL OUTI,AY:
HANE ...... 0
TOTAL===c=ccc0
*Asst. Supt. -Solid Waste:
CITY OF IOWA CITY
of FTE is shown here;
remainder funded in Landfill Operations.
**Street/Sanitation Supt.:
FY86 OPERATING HIIDGET
of FTE is shown here;
remainder funded in Street System Maintenance
EXPENDITURES
Landfill Operations.
44100 REFUSE COLLECTION OPERATIONS
PERSONAL
SERVICES:
TRANSFER TO:
FTE BUDGET
NONE
----�- 0
--- --_--�
TOTAL
0
F•YH5 FY86 6
M.W.I - REFUSE
6.00 6.00 102,082
4.00 4.00 78,821
M W Il- REFUSE
*A$S'I' SUPT - SOLIp WASTE
.50 .50 13,363
**STREET/SANITAT'ION SUPT
.25 .25 7#934
7,900
TEMPORARY EMPLOYEES
2,060
OVERTIME
2,106
INTRA -CITY CHARGEBACKS:
LONGFVIT'Y
FICA
15,069
11,745
VEHICLE OPERATIONS
94,032
1PEk5
19,319
VEHICLE REPLACEMENT
46,740
HEA11T11 INSURANCE
LIFE:/DISABILITY INSUH
1,502
- - .-.-.
WORD PROCESSING
ADMINISTRATIVE OVERHEAD
43,4966
TOTAi,
111.75 10.75 261,901
CBD MAINTENANCE
ccocc ==cc. c=coocccc
----•----
TOTAL
Ib4,268
CAPITAL OUTI,AY:
HANE ...... 0
TOTAL===c=ccc0
*Asst. Supt. -Solid Waste:
50%
of FTE is shown here;
remainder funded in Landfill Operations.
**Street/Sanitation Supt.:
25%
of FTE is shown here;
remainder funded in Street System Maintenance
and
Landfill Operations.
207
CITY OF IOAA CITY
FYB6 OPERATING BUDGET
LANDFILL OPERATIEHIS
208
EYR4
EYRS
FY66
ACTUAL
ESTJ MATE
WIDGET
REGINNIUG BALANCE:
---336 157
161930
---
TOTAL bALAflCF.
---139,431
138,431
-_-336,157
-�-161,930
LICENSES G PERMITS
150
590,273
0
605x036
619,797
6ANOEIL6 FEES
17,094
16x467
16x467
INTEREST' INCOME
100
MISCELLANEOUS
-------100
TOTAL RECEIPTS_
---�-1_525
6119,042
621,597
�- 636,554
�
PERSONAL SERVICES
-1b5,937
-15,429
-16, `�10
1 r 94
175,939
-15:712
rl
COMMODITIES
AND CHANGES
-f49 051
-55,099
-90000
705,000
u:SERVICES
CAPITAL OUTLAY
i-
25 000
-3bb,900
-25000
el
TNANSFpS
---169.520
--176,775
TOTAL DIS
- m411,316
---795,024
---69R,275
r
! ENDING BALANCh:
I
336,157
16).,930
100,209
=cocoo_c=c
coacc=cr_c
ee=ceeocoe
_.
208
209
TZ
Ov
PROGRAM DIVISION STATEMENT
FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS
PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: LANDFILL
DIVISION PURPOSE:
The Landfill Division is responsible for the disposal of all solid waste in Johnson
County and all sur-
rounding communities.
DIVISION GOAL:
u
To operate a state approved sanitary landfill as a self-sustaining utility in which user
charges equal cost
of operations.
GENERAL DIVISION OBJECTIVES:
1. To ensure revenues equal or slightly exceed expenses.
2. To operate landfill in compliance with state landfill regulations.
3. To complete construction of the leachate control project.
PERFORMANCE MEASUREMENTS:
Monitor division ability to continue operating the landfill in complete compliance with all requirements
of the Department of Water, Air and Waste Management. Measurement of this compliance
should be evaluated
by reviewing reports of periodic state inspections.
(Projected)
(Projected)
FY82 FY83 FY84 FY85
FY86
-
1. Tons of Refuse 69,291 64,654 81,900* 68,500
69,800
2. Revenue $ 452,421 373,204 609,043 513,750
523,500
3. Budget - S 320,201 390,993 409,534 433,601
463,611
.,
4. Cost of Excavation - $ -0- 200,000 -0- -0-
280,000
*The unusually high tonnage in FY84 is due to the high number of buildings demolished that year.
_1
DIVISION ANALYSIS:
209
TZ
Ov
i
C11'Y OF JDNA CITY
FYR6 OPF:PA'(INC WIDGET
RECEIPTS AND EXPFNDITUNFS SUMMARY
451011 I,AMDF'II,L OPF'NATIONS
F%PF N(11 TMNFS:
RECEIPTS:
----------
FV06 NUIJCET
-------.-.
FY85
FYH4
F'YN5
DEFT
AOMjN
FINAL
1,ICF.NSF:S 6 PERMITS
Ar.TOAI•
F.51'114ATF.
NF:OOH4T
PROPOSAI,
AURf.F..T
PER S0NAL. 8KkVICF'S
165,937
166,510
173,049
173,049
175,83H
cum "DUI I'IE:S
15,474
13,794
15:557
15,712
15,712
SFRVICF.S AND CHANCES
144,651
164,
138, PU1
176,775
176,77.5
CAPITAL OIIYLAY
55,099
80, OO5211 D
125,155
305:000
3()5,000
THAN SF P, 148
75,09(1
366,11011
0
25,000
7.5,()0(1
TOTA 1,
411,316
795:024
457,567
695,486
69H,275
RECEIPTS:
210
F'Yb6
FYH4
FY85
FINAL
ACTVAL
F,STIMATE
RNDGE:T
1,ICF.NSF:S 6 PERMITS
150
0
200
6ANUFILL F'E'ES
590,773
MIS 030
610,787
INTEREST 114CO14F.
17:094
1b:467
16,467
M I 8CFI,I,ANEC105
1,525
1 00
100
f,09:042
621,597
636,554
210
CITYOF' IOWA C1 TY
FY86 OPERATING NUUGET
EXPENDITURES
451nO LANDFILL OPERATIONS
PERSONAL SERVICES;
FTE' HUDGET
FYHS FY86 5
M.W.II-LANDFILL 2.00 2,00 35.270
H.W.III - LANDFILL 3.00 3.00 56,756
SH, H.W. - LANDFILL 1.00 1.00 24,620
*ASST SUPT - SOLON WASTE .25 :25 17,936
**TEMPO RARYMk MPLIIYLESIIPT
OVERTIME.
LONGEVITY
FICA
IPERS
HEALTH INSURANCE
LIFE/DISABILITY INS11H
TOTAL
3,780
1,236
1,256
10.292
7,936
10,392
1001
6.75 6.75 175,030
===== ==C== =========
TRANSFER TOS
LAND ACUOISITION RESERVE -- 25,000
TOTAL ===25,000
INTRA -CITY CHARGEBACKS:
VEHICLE OPERATIONS 74,649
VEHICLE REPLACEMENT 52,740
WORD PROCESSING
ADMINISTRATIVE OVERHEAD 35,640
CBD MAINTENANCE -- ------
TOTAL 163,034
CAPITAL OUTLAYS
EXCAVATION - 305,000
TOTAL _3US,000
*Asst. Supt. -Solid Waste: 50% of HE is shown here; remainder funded in Refuse Collection Operations.
**Street/Sanitation Supt.: 25% of FTE istshshown
nphere;
remainder funded in Street System Maintenance and
Refuse
211
0
CITY OF' IOWA CITY
--.
FYH6 IIPPRAIINC. BUDGET
LANDFILL, LAND ACUUIS RESERVE
FYR4 FYkS
F'YB6
ACTUA6 ESTIMATE.'
BUDGET
LEUINNING BALANCE:
132,273 168,336
204,091
1'01'AL BALANCE:
...7...333 .._._._._.
132,273 168,336
777373 337.33373.
...._.._..
2U4r 091
3.73777.7.
1NIENESI II,CUm F.
7.3.
11x164 10,755
30,755
THANSFEk FROM OPERATIONS
25:000 25,000
..........
25,000
....3..755
.
7'UTAL RECEIPTS
77.7..3...
36,1b4 35,755
35,755
SERVICES AND CHANGES
-101 0
U
CAPJTAL OUTLAY
0 0
0
TRANSFERS
0 0
U
TOM, DISBURSEMENTS
..77....37 7.33.7333.
7101 0
---------
0
......7... 777377777.
777.7.73.3
w
ENDING BALANCE
168,336 204,091
239,846
I
I
0
•-
212
w
_ CITY OF IOWA CITY
EY 41kPOkTA T
OPERATIONS
213
FY04
FYR5
FY86
ACT'UA1,
ESTIMATE
BOUGET
nEGINNING 6ALANC.E
5,1100
29,523
0
�1
TOTAL hALANCE
S, UUU
29,523
..........
STATE: GRANT'S
----------
653
0
..........
0
0
0
w
FE:UEkAL GRANTS
INTERINTEREST INCOME'
1,615
1,000
46,104
0
1,000
74,104
ST NE:IIT AI,S
43,196
0
6,500
U
w
SALE OF VEMiCLF.S
FARM RECEIPTS
14,000
13,500
13,580
2,682
FLOWAGE: FEE
PROPERTY TAX1U9,1N6
2,7147
2,682
72,590
99,65h
MISCELbANE011S
2,018
i
TUT'A1, RECEIPTS
----�N,701
180,058
143,894
-- --..5-1-1
191,442
----------
PE:1<SUNAI, SE:kVICE:S
...
-33,2h5
--.---....
-36,607
-39,877
- 11,780
COMMODITIES
SF.I<VICES AND CHARGES
-23,907
-76,411
-33,210
-64,100
-79,785
CAPITAL iN'I'LAY
-21,952
-19,500
-3,000
-38,000
T'RANSF'ERS
TUTAL DISRIIRSEMENTS
w�_-._...0-�_200000
..
.�:155,535
...
-w-173,417
-�-191,442
-
i-,
ENDING BALANCE
28,523
0
U
i J
c..ccccccc
occ.ccc=cc
.ccccccccc
213
PROGRAM DIVISION STATEMENT
FUND: ENTERPRISE DEPARTMENT: AIRPORT
PROGRAM: HOME 8 COMMUNITY ENVIRONMENT UNIT: AIRPORT COMMISSION
DIVISION PURPOSE:
The Iowa City Municipal Airport Commission formulates Airport policy and provides general direction to the
Airport Manager to carry out commission policies.
DIVISION GOAL:
To serve the citizens, industries and institutions of Iowa City and surrounding areas who use the facility;
to maintain and improve the facility as required to keep it a safe and viable part of the state and
national system of airports for general aviation.
DIVISION OBJECTIVES:
1. Completion of proposal project to regain funding status.
2. Proceed with development of runway 06/24 to primary runway status.
3. Remove obstructions in runway clear zones.
4. Upgrade runway surfaces.
5. Upgradeairport lighting and approaches through state matching funds.
6. Construct additional corporate hangar.
7. Monitor demand for additional hangars.
8. Add additional aircraft parking in terminal area.
9. Taxiway lighting through IDOT grants.
DIVISION ANALYSIS:
The specific objectives listed above are what the Commission feels are most important at this time. The
objectives may be modified by data and recommendations that may result from the annual update of the Master
Plan Study, and public input thereto.
214
.
CI'T'Y llF
10WA CI'T'Y
_
F'YH6 (IPEHATING Rlll'dGkll
HECFIPPS Atli) FXPFNOITIIRFS
SIIPkAkY
46100 AIRWIRT
OPFHATIONS
HXPFN11ITO F.S)
--_-_
F'YR6 N110(:ET
. �.
F'YR4
F'YR5
VF'PT'
ADMIN
F'IFIAL
ACTIIAL,
ESTIMATE
REONFST
PROPOSAL
WIDGET
w
. is
PEHSu.vnL SEHVICES
Ci IHNONII'1kS
33,265
2),907
36,607
33,210
39,568
31,370
39,568
30,780
39,077
30,700
F+
SEkVICF�S AND C110GES
CAPIIAL O1ITLAY
76,411
21,95'2
64, Ino
19,500
80,512
5R:ono
79,785
):()on
79,705
3:000
r>t
TRANSFERS
0
.........
20,000
........�
0
3R, 000
314,000
'TOTAL
155:535
.........
173,417
209,450
..... �...
191,133
.........
t91,442
_1
PECEIPTS:
F'Y86
FYH4
FY05
FINAL
ACTUAL
ESTIMATE
1111UGET
STATE GRANTS
2.53
0
0
1N1F.REST INCOHF
IhtS
1,000
1,000
0111L11ING kENTA6S
43:r196
46:104
74,104
ba
SALE OF VEHICLES
0
6,00n
0
F Alin RECF:IP'I'S
14,000
13,500
13,500
u
FLOWAGE FEE
2,707
2,602
2,642
PROPERTY TAX
109,186
72,590
99,656
HISCEW.ANFUHS
tl,101
2:018
5011
'
---
1Nn,0
143:894
191:442
J
215
216
d
CITY OF IOWA CITY
FY86
OPERATING BUDGET
EXPENDITURES
46100
AIRPORT OPERATIONS
PERSONAL
SERVICESS
TRANSFEk TOS
FTE BUDGET
ABATED GO BONUS --
30,000
_
TOTAL
38,000
AIRPORT MANAGER
1.00
1.00 29,789
41100
TEMPURAkY EMPLOYEES
200
LONGEVITY
...
FICA2,406
1'236
IPERS
HEALTH INSURANCE
1,915
INT'H A -CITY CHARGEBACKS!
�!
LIFE:/D15ASURANC 1NSUR
TOTAS.
1.00
---231
1.00 39,877
VEHICLE OPERATIONS
VEHICLE REPLACEMENT
11,102
cj
WORD PflOCESSING
400
c�
ADMINISTRATIVE
MAINTENANCOVERHEAD
��
0
TOTAL ===16,042
CAPITAL OUTLAYS
i
ROOF REPAIR3000
----3,---
._
TOTAL
000
i
216
d
217
I
CITY OF IOWA CITY
_
FYbb OPERATIUG 6UDGET
AIRPORT, CAPITAL IMPR kES
Q�
FYN4 F185
FY86
ACTUAI, ESTIMATE.
BUDGET
kEbINNIUG HALANCE
113,828 122,940
135,540
TOTAL HAI,ANCF:
113,828122,940
..........----------
135,540
--------
STATE GHANTS
0 0
0
INTEREST INCUME
9,112 12,600
13,693
TOTAL NECEIP'f5
----- ;777; -___12,600
13,893
SERVICES AND CHARGES
0 0
0
7RANSF'EHS
0 0
0
TOTAL OISBURSEME:NTS
0 0
.......... ..........
0
------
_
ENDING NALANCE
122,940 135,540
149,433
xcxxxxxxs= xxxxxo°°=x'
=oxxcose=°
is
i
217
I
CITY OF MMA CITY
FV86 IIPF.RATING BUDGET
TRANSIT OPERATIONS
� 210 u
iI
F'Y84
PY85
FY86
ACTUAL
ESTIPATE
BUDGET
BEGINNING BALANCE
90,199
...
--
-------- I1
TUTAL HAI.ANCF----9U-199
----'14-798
---------
___CHARGES
CHARGESFOR SERVICES
LUCAI, GOVERNMENTAL AGENCIES
785,341
15:327
797: 350
30:500
996,688 -
22:832
STATE GRANTS
229,320
187:5b9
127,330
234x597
70,552
123:191
FEDERAL GRANTS
INTEREST INCOME:
SHARING
13,138
281:869
2,000
240451
0
67r 072
FEDERAL REVENUE
PROPERTY TAX
293,513
354::653
446:573
TRANSIT LEVY
132:021
159991
1:x000
345,354
MISCELLAWtOUS
-----1:00U
TOTAL RECEIPTS
-3,602
1,�-�--941,7U0
194.....
6
2.073:22
PERSONAL SERVICES
-1,024,365
.1,096 045
-1.154:640
COMMODITIES
SERVICES AND CHARGES
-7,936
-704,429
-8:983
-799:183
17;080
-049:742
CAPITAL OUTLAY
-278
-139,291
10:145
-123,715
-1:800
-50,000
1HANSFERS
TOTAL DISBURSEMENTS
-1',;76,299
-2,038071
-2,073,262 _ !
..
........ ...
-----. ---
-------
i
ENDING BAI.ANCE
9U,199
0
0
----------
----_-
I
.N
� 210 u
iI
PROGRAM DIVISION STATEMENT
FUND: ENTERPRISE DEPARTMENT: CITY MANAGER
PROGRAM: HOME 8 COMMUNITY ENVIRONMENT DIVISION: PUBLIC TRANSIT
DIVISION PURPOSE:
The Public Transit Division operates City buses on fixed routes and schedules, providing service within three
blocks of 85% of all residences in Iowa City. In addition, the Division contracts with Johnson County SEATS
w
and Hawkeye Cab for specialized transportation for the elderly and handicapped.
DIVISION GOAL:
Within the scope of operations approved by the City Council, to maximize transit ridership by providing the
highest possible "level of service" to the community.
GENERAL DIVISION OBJECTIVES:
1. To continue ridership at 2.4 million passengers in FY86.
2. To exceed a minimum revenue/expense ratio of .40 as established by Codncil policy for the entire year by
reducing expenses and increasing productivity.
3. To work with Equipment Division to maintain bus maintenance costs at the FY85 level.
NEW DIVISION OBJECTIVES:
1. Start and substantially complete a Comprehensive Operational Analysis for I.C.T.
2. Computerize operations data.
3. Rehabilitation of six (6) transit coaches or purchase six (6) transit coaches, if the grant is approved.
4. Establish an internship program in marketing with the University of Iowa.
PERFORMANCE MEASUREMENTS:
1. No. of passenger boardings (millions)
2. No. of evening passengers (thousands)
3. No. of Saturday passengers (thousands)
4. No. of revenue miles (thousands)
5. Passengers per revenue -mile
6. Revenue/expense ratio
219
D
i I
Prof.
Proj.
FY81
FY82
FY83
FY84
FY85
FY86
2.106
2.420
2.470
2.400
2.400
2.400
122.9
158.7
163.4
164.4
164.0
164.0
198.4
231.0
213.8
234.6
234.0
234.0
759.7
759.0
757.0
781.1
781.0
781.0
2.77
3.20
3.26
3.08
3.08
3.08
0.43
0.43
0.47
0.43
0.43
0.43
219
D
i I
Proj. Proj.
FY81 FY82 FY83 FY84 FY85 FY86 _
7. Average No. missed trips per month N/A N/A 2.5 6.67 2.5 2.5
B. Complaints per 100,000 trips 8.0 7.0 4.5 4.0 5.0 5.0
9. Accidents per 100,000 miles 5.0 6.9 6.9 5.13 5.0 5.0
DIVISION ANALYSIS:
Changes in City Council priorities, federal regulations, and cuts in federal and state funding, may neces-
sitate major revisions in our Transit program. In addition, Transit may find it difficult to meet ridership
demands due to limited resources.
Total ridership for FY86 is projected to remain stable. The revenue/expense ratio and the passengers per
revenue mile for these fiscal years are projected to remain stable in FY86. But the revenue/expense ratio is
projected to remain above the .40 level established by the City Council. Probable causes for this stability
in ridership are a larger number of student apartments in the downtown area; a larger number of people using
the downtown parking ramps; and a number of people moving into areas not presently served by ICT. Living "
downtown allows students to either walk to class or walk to the transit interchange to use CAMBNS.
The substantial increase in the average number of missed trips during FY84 is due primarily to the harshness a,
of winter as compared to FY83. The acquisition of new coaches and resulting availability of additional
spares should allow for a reduction in the average number of missed trips in FY85 and beyond.
C
220 "
..
CITY OF
106A CITY
FY86 OPERATIFG WIDGET
NF.CE1A�100
AN
SNSNpNY
TRANSITDIIPF'RATIMIRES
F.%PE:NDIT'URF.SC
002700030
FYR6 B110PrET
--
FYg4
ACTUAL
FYR5
ESTIMATE
DENT
REOUEST
ADMIN
PROPOSAL
FINAL
BUDGET
PERSONAL SERVICES
1,02,4,396b
1,0914:QB3
1,139:271 3104
1,117,205
640
1rI17r 080
CUMMOPITIES
S EkVICES AND CHARGEES
704 429
x278
799 183
7M3, 141
849,742
1.800
B49r 742
1,800
CAPITAL OUTLAY
139,291
111,145
123,715
4,6110
0
n
50, 00
50,000
TRANSFERS
.........
2,a0=R=0=1
...�....�
20 022002
aeae+cP�m
2,073. .
�!==mss
TOTAL
1,876,299
ceecaneee
i1
RECEIPTS:
FY8o
FY44
FYN5
FINAL
-'
ACTUAL
ESTIMATE.
AHKET
CHARGES FOR SF:HViCF:S
AC.E:RC
785,341
743o7,S35o0
996,688
70;552
b0CA1, GOVf:HNNENTAL
2293211
127;330
STATE. GRANTS
FEDERAL GRANTS
0
117,569
234,537
123,!90
_i
1NTRREST INCOME
REVENIIF. SHpRiNC.
13,138
293 569
2,000
240,451
67,072
FEDERAL
PROPERTY TAX
293,513
132,021
354,653
154,991
446573
341 (1014)
'
TRANSIT LEVY
3,602
10000
Ir
MISCELLANEDIIS
11,941,700
,941,70
1,947,872
2,073,262
caceecece
ececccecc
221
222
O
CITY OF IOWA CITY
t'Y86
EXPENDITNG
URESUGF:T
47100
THANSIT
OPERATIONS
TRANSFER 10:
PF.RSUNAL
SERVICES:
TRANSIT SYSTEM RE:P I.A C F,MEN'f
50,0110
FTE
BUDGET
------
--
---
TOTAL
FY85
FY86
6
MASS TRANSIT OPERATOR
2524
1,00
21,00
418,578
M,W.I1 - TRANSIT
1.00
1,00
'23,825
`
Sk. DRIVER
A.M. UPERATIUNS Stipp•
1.00
1,00
1.00
1.00
23,921
18r868
P.M. OP...110115 SIIPR.
1.00
1.00
394,436
INTRA -CITY CHARGEOACK57
TKpNS1T MANAGER
(PT) 2.25
2.25
03
13,741
6'79x736
M.W.1-TRANSIT
ACCOUNT CLERK - TRANSIT
IPT)17,1S
(
17.25
299,461
VF•H1CLF; OPF.RATIUNS
VEHICLF. REPIiPCEMENT
2,412
2,200
MASS TRANSIT OPERA'IOH
TEMPOPARY EMPLOYEES
37,200
39:000
WORD PROCESSING
OVERHEAD
0
U
tll
OVERTIME
LU6GF.VITY
5,956
66,407
ADMINISTRATIVE
MAINTENANCE
CDD MAI
---------
..�
FICA
1PEkS
52:244
56,190
TOTAL
684:348
HEALTH INSURANCE
6366
-_s_s---s
LIFE/D15A81L17'Y INSDR
'-
48.25
46.25
1,154,640
TOTAL
sss25
ssass
ses=sssss
CAPITAL OUTLAY:
I MUOII,E RADIO
---
TOTAL
ss.s11000
_
222
O
CITY OF IOWA CITY
FY86 OPERATING HUUGE.T
TRANSIT RMACEh6NT RES
223
1
FY84
FY85
FY86
ACTI)AL
ESTIMATE
MIDGET
BEGINNING HAI,ANCE
3h5,138
187,328
46,821
TUTAI, bA1,ANCF:
--365.13d
---187328
-.-_46,821
-5,000
INTEREST INCOME
13,681
5,000
,.,
IPANSFEk FROM OPFRATIUNS
139,291
123.715
50,000
MISCELLANEOUS
0
0
0
TOTAI, RECEIPTS
------�---
152,972
------%---
126,715
----------
55,000
7RANSFF:RS
-330 762
269 222
0
TOTAb DISHOMSEMENTS
---330,782
269,222
---
----------
ENDING HAI,ANCE
187_,32_8
4_6,821
101,821
_
I
11
1f
1-1
r
223
1
OTHER FUNDS
Debt Service
Trust & Agency
Special Revenue
Intragovernmental
Service
CITY OF IDWA CITY
FY86 OPERATING BUDGET
DEBT SERVICE.'
224
FY94
PY85
F'Y86
ACTUAL
ESTIMATE
BUDGET
-'
BEGINNING UALANCE
600,258
529,613
221,430
IOTAL BALANCE
_
60(1,258
529,673
_
221,430
PROPERTY TA%1,373,276
1,626,93
1,872, 45
INTEREST 1NCUhE
118,679
70,008
45000
TRANSFER FROM ENTERPRISE FUND
490,2611
559,022
525,368
MI SCE6LANEUUS_
20
0
0
TOTAL, RECEIPTS
_1, 990,235
•�
2,255,957
2, 42,513
SERVICES AND CHARGES
-7
-1IO,OUO
(1
CAPITAL OUTLAY
TRANSFERS
-2,060,813
-2,454,200
-2,587,525
0
0
U
TOM, DISHURSEMF.NTS
-2,060,820
..........
-2,564,200
----------
-2,587,525
......-..-
ENUING BALANCE
529,673
221,430
76,418
rcocxee==
=oosccxcxs
xo°==°_ ==
141
r
224
CITY OF IOWA CITY
FY86 OPERATING BUDGET —
DEBT SERVICE FUND
SUMMARY OF EXPENDITURES
DATE OF
OUTSTANDING
- DUE
FY86--- _
GENERAL OBLIGATION
ISSUE
AMOUNT ISSUED 07/01/85
PRINCIPAL
INTEREST
s
s
;
Streets Improvements
06/77
3,015,000
1,300,000
325,000
56,225
Street Improvements &
*Sewer Construction
09/78
2,250,000
1,200,000
300,000
57,000
Street Improvements &
*Sewer Construction
05/79
5,500,000
3,500,000
500,000
184,000
Street Improvements &
*Sewer Construction
09/80
2,570,000
2,000,000
200,000
129,200
Multi -Purpose
12/82
2,700,000
2,500,000
250,000
201,600
NMulti-Purpose
Spring S rin 85
5,000,000
5,000,000
-O-
384,500 `
TOTAL
15.500,000
1,575,000
1,012.525
*These bond
issues are
abated by revenue
funds.
#'This is a
preliminary
estimate for use
in preparing
the FY86
Operating Budget.
—
C
225
e
HEGINNING HALANCE
F 86
TOTAI, IIALANCE
ESTIMATE
MROPFRT'Y TAX
72,171
UNIVERSITY FIRE CONTRACT
i,
INTEREST INCOME
----......
MISCELLANRUOS
"-,
TOIA1, HECF.IPTS
-•
PF.RSONAI, SERVICES
87,557
SERVICES ANP CHARGES
-,
TRANSFERS
6,000
T OTA1, OISBURSEMENTS
i
ENDING HALANCE
--.649,817
----------
767,409
L,
-877
CITY (IFLORA CITY
FYNb OPE.RA'IING HUUGET C5�
TRUST 6 AGENCY, PENS L RETIRE
F'Y84
FY85
F 86
AC'TUAI,
ESTIMATE
NUGGET
72,171
17,099
8,189
..........
72-171
----......
----- ;;N;
560,676
..__.7.099
673,852
----_N-fe9
664,657
b1,904
87,557
92,810
6,285
6.000
6,000
----------
o
0
--.649,817
----------
767,409
----------
763,467
-877
0
0
-42,141
60,000
-6U 000
-661,871
-716:319
-
704,H89
.. �
776 319
---
---711656
77656
---1
17,099
8,189
0
cxccccccc
cocccccs=x
t==ccc==o.
226
CITY OF IOWA CITY
FY86 OPERATING BUDGET
TRUST & AGENCY FUND
SUMMARY OF EXPENDITURES
EMPLOYEE BENEFIT COSTS BUDGETED IN
TRUST & AGENCY FUND
Police & Fire Pension nod Retirement
Worker's Compensation
Unemployment Insurance
Police & Fire Retirement System Expense
TOTAL TRUST & AGENCY FUND BENEFITS
EMPLOYEE BENEFIT COSTS BUDGETED IN
GENERAL FUND
FICA
IPERS
HEALTH, LIFE & DISABILITY INSURANCE
TOTAL GENERAL FUND BENEFITS
I?IPLOYER'S CONTRIBUTION RATE
ACTUAL
FY84
a
662,748
29,700
12,440
-0-
704,888
290,223
183,363
351,910
825,496
ESTIMATE
FY85
a
716,319
35,000
20,000
5.000
776.319
302,376
198,814
386,141
887,331
Police & Fire Retirement - Contribution rate is set by the annual
actuary study done on the retirement systems.
FICA - 01/01/85 the rate changed from 7.0% to 7.05%, and the maximum
salhen
rose
05%37,8to 0015% andto ,t1hee;man
ximumsala0ry/the
e
rises from
$39,500 to $42,000.
IPERS - The rate remains at 5.75%; 01/01/86 the mnximum salary
goes up from $21,000 to $22,000.
227
BUDGET
FY86
a
711,656
35,000
20,000
5.000
771.656
324,633
208,438
504,216
1,037,287
18.915%
30.895
7.100%
5.750%
23.209%
21.019%
Police Retirement
31.862%
32.088%
Fire Retirement
6.700%
7.000%
FICA
5.750%
5.750%
IPERS
Police & Fire Retirement - Contribution rate is set by the annual
actuary study done on the retirement systems.
FICA - 01/01/85 the rate changed from 7.0% to 7.05%, and the maximum
salhen
rose
05%37,8to 0015% andto ,t1hee;man
ximumsala0ry/the
e
rises from
$39,500 to $42,000.
IPERS - The rate remains at 5.75%; 01/01/86 the mnximum salary
goes up from $21,000 to $22,000.
227
BUDGET
FY86
a
711,656
35,000
20,000
5.000
771.656
324,633
208,438
504,216
1,037,287
18.915%
30.895
7.100%
5.750%
228
CITY OF'
IOWA CITY
o
_
FY06 OPERATING
BUDGET
ROAD
USE TAX
FY B4
FY65
FYB6
ACTUAL
ESTIMATE
BUOGET
BEGINNING RAI-ANCF
200,471
293,143
92,909
I�
TOTAL, BALANCE
----------
200,471
..........
..........
92,909
ROAO USE TAX
- 45
1,573.6
_ _293,143
1,641,510
.....
1,641510
,
1�
INTEREST INCONE
15,640
5.000
5r 000
�r
TOTAL, RECEIPTS
•1,569x096
_
1,646,510
_
1,646,510
i ..
SERVICES AND CRARGES
0
0
0
TRANSFERS
-10496,424
-1,846,744
-1,739,419
TOTAL U15HIINSE14ENTS
-1.496.424
..........
-1.846,744
..........
-1,739,419
..........
ENDING BAIIANCF
' I
293,143
92,909
0
j
xxcxcx_xx
'=xxxcxx
mxxxoxxxx
II
1*r
228
CITY OF IOWA CITY
FY86 OPERATING BUDGET'
ROAD USE TAX
ACTUAL
ESTIMATE
BUDGET
FY84
FY85
FY86
y
s
s
BEGINNING BALANCE
200,471
293,143
92,909
RECEIPTS:
1,573,456
1,641,510
1,641,510
Road Use Tax
15.640
5.000
5.000
Interest Income
TOTAL RECEIPTS
1,589.096
1,646,510
1,646.510
EXPENDITURES:
Operating Expenditures:
372,074
515,242
508,
Traffic Engineering
1.124.350
1,331,502
1,208,222929
Street System Maintenance
TOTAL OPERATING
1,496.424
1,846.744
1,716.419
Capital Improvements:__
19,000
Bradford/1st Avenue Signals
4.000
Foster Rood -Extra Width Paving
-'
TOTAL CAPITAL IMPROVEMENTS
--
--
23,000
TOTAL EXPENDITURES
1,496,424
1,846.744
1,739,419
ENDING BALANCE
__92J909
--
229
NEGINNJNG tfALANCF:
TOTAL BALANCE
FEDKRAL REVENUE SHARING
IN1'E:REST INCONE
TOTAI, RECEIPTS
SERVICES A140 CNARGES
TRANSFERS
TOTAL DISBURSEMENTS
ENDING HALANCE
0
CITY OF IOWA CITY
F'Y86 OPERATING BUDGET
FEDERAI, REVENUE: SHARING
F'YN4
ACTUAL
H1,315
81,315
SH3,112
__ 15,926
599,068
-•-••--443
-436,699
437,142
243,241
e.scccccoc
230
F'Y85
ESTIMATE
-� 243,241
_243,241
-. 572,267
16,000
---588,267
-50U
-851,094
851,594
-20,086
FY86
BUDGET
-- 20086
-20,086
--572,267
16,000
588,267
-------500
567,681
--568,1;1
caccccco0
0
CITY OF IOWA CITY
FY86 OPERATING BUDGET
FEDERAL REVENUE SNARING
BEGINNING BALANCE
RECEIPTS:
Federal Revenue Sharing
Interest Income
TOTAL RECEIPTS
EXPENDITURES:
Operating Expenditures:
Audit Expenses
Transfers:
Aid to Agencies
Micro -Computers Purchase
Patrol Vehicles & Equipment
Transit Subsidy
TOTAL OPERATING
Capital Improvements:
Kirkwood Circle Improvements
Shamrock/Arbor Storm Sewer
Undesignated Projects
TOTAL CAPITAL IMPROVEMENTS
TOTAL EXPENDITURES
ENDING BALANCE
ki
O
231
ACTUAL
FY84
S
81.315
583,142
15,926
599,068
443
154,830
281,869
437.142
437,142
243.241
ESTIMATE
FY85
S
243,241
572,267
16,000
588,267
166,943
50,000
158,100
240.451
615.994
27,600
208,000
235.600
851,594
(20,086)
BUDGET
FY86
S
(20,086
572,267
16.000
588.267
500
173,891
67.072
241,463
326,718
326,718
568,181
q
232
PROGRAM DIVISION STATEMENT
FUND: TRUST d AGENCY
DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT
PROGRAM: HOME 8 COMMUNITY ENVIRONMENT
DIVISION: JCCOG ADMINISTRATION
DIVISION PURPOSE:
To provide administrative direction and
support to the staff of the Johnson County Council of Governments
and to coordinate the efforts of the staff
in providing support to member agencies.
ti
DIVISION GOALS:
It
To provide an effective and efficient level
of management in the support and completion of established
17
objectives and to ensure a high level of
staff support to member agencies in the provision of services.
GENERAL DIVISION OBJECTIVES:
1. To provide an administrative level of
support to the divisions within the department by the appropriate
allocation of staff resources.
2. To ensure the timely completion of the
divisions' objectives and individuals' work assignments.
PERFORMANCE MEASUREMENTS:
1. Weekly meetings with division heads
will be held to identify staffing problems. The assignment or
coordination of staff activities will
be made on a weekly basis as problems are identified.
2. Long-term projects will be monitored
quarterly and short-term projects will be monitored as frequently
as is necessary to ensure that projects and work assignments are completed on schedule.
3. Overall performance shall be measured
by the performance and completion of the division's objectives.
DIVISION ANALYSIS:
None.
232
FIEGINNING BAI.ANCE
TI11'AL BALANCE
LUCAL GOVERNMENTAL AGENCIES
FEUEPAL GRANTS
I INT'F.RFST INCOME
PROPERTY TAX
MISCF:LLANFUUS
TOTAL RECEIPTS
PERSONAL SERVICES
COMMODITIES
CAPITALSUUTLAANO yCHARGES
TRANSFERS
TOTAL DISBURSEMENTS
ENDING BALANCE
N
v
C17Y OF IOWA
CITY
_
FY86 OPERATING
BUDGET
JCCOG
F'YR4
ACTIIAL
FYF15
ESTIPATF
FY86 ...
BIIIIGFT
54,991
-.-- -
43,687
---55,890
-55,890
- -
��_-54,901
...0
---
.........0
47,444
-
0
49,241
53,689
30,786
27,500
7.7,500
739
70,5442
0
73,;90
77,599
--_149899
__-_-150,003
158,788 '
-107,048
-116,697
�-
-123.920
-799
-29,151
-1,165
-33,0400
-1,010
-37,056
0
0
0
..
..:137,696
_�-150,902
-�-161886
55,890
54,991
51,893
xxxxxexcex
xxxxsxxesx
cxoocxxc.x
233
w
I
F: XI'F. u D I'I' 111i ES:
PF.kSUNAI, SFNVICES
CUAMUDIT IF.:S
SERVICES AND CIIARGFS
CAPITAL 01176AY
TRANSFERS
'I'DTA1,
RECEIPTS..
CITY OF 76WA CITY
FY86 FIPFRAI ING HODGET
RECEIPTS AND EXPENDITURES SUMMARY
55110 JCCUG ADMIN1STkAT1ON
60CA6 GOVENNMENTAI, AGENC
F'F:IIF:RAI, GRANTS
INTE:RLST INCOhF:
PROPERTY PAX
MISCELLANkno5
FY86 MIIDGET
F YN4
FYH5
OF:PT
ADMIN
ACTUAL
FSTI MATE
HE011FST
PHOPOSAL
16,553
114,985
18,574
114,574
107
275
275
275
12,519
13,1487
14,484
14,486
ISP
0
100
0
---------
149,1194
=========
---------
150,003
---------
0
0
29,337
33,147
33,333
33,335
NOTE: This is a summary of all JCCOG (5511.0, 5512.0, 5513.0 and 5515.0) receipts.
234
FINAL
BUDGET
18,275
14,4666
0
33,588
FY86
F'Y84
FY85
F 10A1.
AC'Tl1AL
ESTIMATE
1111UGET
47x444
44,241
53,689
30,706
77,500
27,500
739
0
0
70,3411
73,162
77,599
582
100
0
---------
149,1194
=========
---------
150,003
---------
---------
158,788
---------
NOTE: This is a summary of all JCCOG (5511.0, 5512.0, 5513.0 and 5515.0) receipts.
234
FINAL
BUDGET
18,275
14,4666
0
33,588
CITY OF IOWA CITY
FYR6 OPERATING BUDGET
EXPENDITURES
55110 JCCOG ADMINISTRATION
PERSONAL
SERVICES:
TRANSFER TOt
FTE BUDGET NONE.
0
.........
---
......
TOTAL
0
FY85
FY86 6
axasaaaaa
*TECHNICAL ASSISTANT PPP
.20
,20 4.219
**ADMIN. SEC, - PPD
,10
.10 2.073
****ADMIN.
DIRECTOR
.20
.20 8,022
****SR. CLERK/TYPIST MINUTES
(PT) ,08
:OR 1.201
TEMPORARY EMPLOYEES
72
LONGEVITY
FICA
Its
1,107 INTRA -CITY CHARGF.BACKSI
IPERS
HEALTH INSURANCE1,101
892
VEHICLE OPERATIONS
0
LIFE/DISABILITY 1NSUR
2s VEHICLE REPLACEMENT
- ......... MORD PROCESSING
0
343
TOTAL
- .58
.58 18,827 ADMINISTRATIVE OVERHEAD
0
aazaa
■xzxz ■asaaaata CBD MAINTENANCE
0
TOTAL
343
■asaeaaaa
CAPITAL OUTLAY:
NONE
0
TOTAL.
0
axzxapaaa
*Technical Assistant PPD:
20% of FTE
is shown here; remainder funded in Urban Planning &
Develop—
ment and JCCOG Rural Planning.
**Admin. Sec.—PPD:
10% of FTE
is shown here; remainder funded in PPD Admin., JCCOG Rural
Planning and
CDBG Metro Entitlement.
***PPD Director:
20% of FTE
is shown here; remainder funded in PPD Admin. and CDBG Metro
Entitlement.
****Sr. Clerk/Typist—PPD:
8% of FTE is
shown here; remainder funded in PPD Admin.
235
o
PROGRAM DIVISION STATEMENT
FUND: TRUST & AGENGY DEPARTMENT: PLANNING & PROGRAM
DEVELOPMENT
PROGRAM: NOME & COMMUNITY ENVIRONMENT DIVISION: JCCOG TRANSPORTATION PLANNING
DIVISION PURPOSE:
To provide transportation planning and coordination services to JCCOG member agencies which result in a
more efficient and effective multi -modal transportation system in Johnson County.
DIVISION GOAL:
To foster cooperation and coordination between JCCOG member agencies regarding multimodal transportation
issues. To satisfy planning requirements and enable member agencies to acquire and maintain eligibility
for state and federal funding programs.
GENERAL DIVISION OBJECTIVES:
1. Carryout the activities of the Transportation Planning Division as described in the adopted FY86
Unified Planning Work Program.
2.
Update and expand JCCOG's FY82 Transportation Systems Management (TSM) Plan within the guidelines
established by the state and federal Department of Transportation and as directed by the Board of
Directors by May, 1986,
3.
Update the Transportation Improvement Program (TIP) and produce an FY86 Annual Element by May, 1986.
4.
Satisfy requirements and complete applications for Urban Mass Transportation Administration (UMTA)
4.
funds and State Transit Assistance.
5.
Within the transit short-range planning process identify areas for increases in operating effi-
ciencies.
6.
Assist in the procurement of capital equipment for the area transit systems.
7.
Collect, tabulate, and report Uniform Data Management System (UDMS - Section 15) information including
quarterly and year-end reports for Iowa City Transit, Coralville Transit, CAMBUS and the urban portion
of Johnson County SEATS.
0.
Assist in the renewal of the SEATS service contracts between Iowa City, Coralville, University Heights,
and Johnson County Board of Supervisors.
9,
Provide direct project supervision and coordination for the area transit facility improvement pro-
jects.
"•
10.
Submit DDE reports and documentation required by the Transit facility improvement projects.
"
NEW
DIVISION OBJECTIVES:
1,
Facilitate and coordinate the implementation of improvements/expansion of the parking system resulting
from the Downtown Parking Study.
236
PERFORMANCE MEASUREMENTS:
1. Submission of UDMS quarterly reports for each transit system no later than one month after the end of
each quarter and the year-end report no later than one month after the end of the fiscal year.
2. Have SEATS renewal agreement drafted one month prior to expiration of the current renewal agreement.
DIVISION AN
Due to unc(
specific re
w
CITY IIF 111YIA CITY
F Y86 (11-F'RAT11+G WIDGET
k6CE1PIS AMU EXPFNOITURF.S SUMMARY
55120 )C(:11G, TRANSPOFTATION PLANIIING
F,XPENDITURF.S:
----------
F'Y06 hIIIIGE'f----------
FYe4
FYR5
IIF:PT
ADMIII
FINAL
A CT 11A 1,
FSTIMATE
HKOIIF'ST
PROPOSAL
WIDGET
PF:kSONAL SEHYICFS
SH, 724
60,7314
64,140
64,140
64,971
COMMODITIES
290
240
2PS
205
285
SF:kVICF:S AND CliARGF.5
6,213
5,906
6,594
0,557
8,557
CAPITAI, DIIrI.AY
0
n
0
0
0
---------
'r(1'rAL
---------
65,227
---------
bb,884
---------
71,019
---------
72,982
73,813
NOTE: Receipts are included in 5511.0 JCCOG Administration.
238
239
CITY OF IOWA
CITY
FYH6
OPERATING
HJIUGET
EXPENDITURES
55120 JCCl1G,
TRANSPORTATION
PLANNI"Jr
PERSONAL
SF.HVICF.S!
7RANSFFP TO:
FTF
HUGGUT
NONE
------- 0
T07 A1.
11
EYn%
FYH6
S
cec�ec=ce
ASSOCIATE: PLADNER
1.ON
1.Ob
1.00
1,00
25,733
2R,G56
TRANSPUHTATION PLANNFR
PIIRAPY
TRM EMPLOYEES
200
1.1116GRVITY
3,932
FICA
(PERS
2:473
2,563
INTRA -CITY CHARGEHACKS:
HEALTH INSURANCE
bIFF./PISAHILITY INSUR
-
474
VF;HICLF OPERATIONS
344
'f 11TAli
_
2,Ob
_ ---------
'1.,00
64,971
VEHICLE: RF:PLACF'MF:NT
WORD PPOCESSINC.
WORD
0
2x526
-----
-
(I
CRO
TOTAL
2,964
oezo=c.eo
CAPITAL OUTLAY:
NONE:
-------- 0
TOTAI:
0
cccecccca
239
y
Q
—
PROGRAM DIVISION STATEMENT
FUND: TRUST 6 AGENCY DEPARTMENT: PLANNING b PROGRAM DEVELOPMENT
PROGRAM: HOME S COMMUNITY ENVIRONMENT DIVISION: JCCOG RURAL PLANNING
DIVISION PURPOSE:
To provide planning assistance for local units of government to promote orderly growth and planned develop-
ment of necessary community services.
DIVISION GOAL:
To prepare land use policies, to secure and administer grants in aid where available, and to provide
ongoing advisory services for local government management.
GENERAL DIVISION OBJECTIVES:
1. To provide staff analysis and advisory service for development proposals initiated by or submitted to
Johnson County.
2. Provide zoning and subdivision reviews and reports for Johnson County.
3. To provide general research and advisory staff services to communities represented on the Rural Policy
'
Board.
4. To assist member communities in special projects as determined by the Rural Policy Board.
5. To provide general information and published reports when requested by the public.
i�
NEN DIVISION OBJECTIVES:
1. Complete Fringe Area Agreements - Johnson County/Coralville.
2. Complete Fringe Area Agreements - Johnson County/North Liberty.
3. Conduct Fringe Area Study - Johnson County/Swisher/Shueyville.
4. Revise County Subdivision Regulations.
S. Prepare Small Cities CDBG application.
6. Provide advisory staff services for the review of industrial revenue bond proposals and franchise
proposals for cable television.
7. Respond to citizen inquiries in a polite and timely manner.
—
PERFORMANCE MEASUREMENTS:
1. Provide all quarterly and annual financial reports to Board of Supervisors and small city councils re-
garding rural development activities, issues and community assistance projects in a timely manner.
2. All stated objectives completed by the end of fiscal year.
240
3. Amendments to County Zoning Ordinance for new subdivision regulations and other zoning amendments will _
proceed on a schedule established by the County Zoning Commission.
4. Review of IRB and cable TV franchise proposals will be conducted on demand and according to established
procedures.
DIVISION ANALYSIS:
The Rural Planning Division functions to serve the needs of the Johnson County Board of Supervisors, the _
County Zoning Commission and the cities represented on the Rural Policy Board. Priority referrals from
these governmental bodies will affect the extent to which the proposed work program can be accomplished.
For purposes of budgeting, however, the staff complement will remain unchanged and only minor expenditure
changes may be needed for special project materials.
;I
241
;I
0
CITY OF IOWA CITY IN
FY96 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
55130 JCCOG, RURAL PLANNING
EXPEND1TURES1
--
FY86 BUDGET
------'-'
FY04
ACTUAL
FYRS
ESTIMATE
DEPT
REOUPST
ADMIN
PROPOSAL
FINAL
BUDGET
PERSONAL SERVICES
19,395
23,002
24,593
370
24,833
370
25,282
370
COMMODITIES
SERVICES AND CHARGES
327
8,080
500
9,7970.
9,923
9,7709
9,270
TRANSFERS
........0
........0
...-....0
zzizii
TOTAL
zzz?espss
zze04 sesszz
zaz3c=yes
szzzzvers
zaz92
NOTE: Receipts are included in 5511.0 JCCOG Administration.
242
,
CITY OF JOwA CITY
FYH6 UPF.PATING BUnrET
EXPE.N111TORF.S
55130 arC,nG, RUPAL. PLANNING
PERSONAL
SERVICES:
THAN.SFER TO:
F TE
PUnGFT
NONE.
q
---
------
---------
TOTAL
FYR5
F'YR6
S
*TECHNICAL 45SISTANT PPn
.30
.30
b,32R
**ADMIN. SEC. - PPD
.10
.ln
2,073
ASSOCIATE. PI.ANI+ER
(PT) .50
,50
12,117
TEMPORARY EMPI.OYEES
250
LONGFV1TY
RO
FICA
1,457
IPF.RS
1,190
INTRA -CITY CHARGF:BACKS7
HEALTH INSURANCE.
1,728
LIFE/DISAHILIT'Y INSOR
69
VFHICLF, OPERATIONS
395
----- -----
---------
VEHICUE REPLACEMENT
0
TOTAL
.90
.90
25,282
WORD PRnCESSING
2,100
-=--- -=-==
=-==-=--=
ADMINISTRATIVE, OVERHEAD
U
CPD MAIIITFNAE'CE
0
TOTAL
2,495
CAPITAL OIITLAY:
NONE.
0
-------
TOTAL
0
*Technical Assistant PPD: 30% of HE is shown here; remainder funded in Urban Planning & Develop—
ment and JCCOG Admin.
**Admin. Sec.—PPD: 10% of FTE is shown here; remainder funded in PPD Admin., JCCOG Admin.
and CDBG Metro Entitlement.
243
PROGRAM DIVISION STATEMENT
FUND: TRUST & AGENCY DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT
PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: HUMAN SERVICES PLANNING
_ DIVISION PURPOSE:
To provide assistance to local policymakers regarding funding and policy matters in human services and to
assist in coordination of local human service resources.
DIVISION GOALS:
to local oliin
resoeh necessary
To urcesandto assistithformation planning and coordinati nmrs atealltle else of the servicesoundnsystem.he allocation of
DIVISION OBJECTIVES:
1. To complete 1985 annual updates of the Johnson County Services Index and arrange distribution to at
least 125 local agencies, professionals, and other users. June 1986. Evaluate prior year's update
quality by January 1986.
2. To continue to study cost-saving and time saving measures for administration of locally funded human
services programs. Ongoing.
~ 3. To recommend and upon approval implement improvements in the budget process for human service agencies.
Ongoing. Evaluate process by February 1986.
4. To analyze funding and programming needs and to make recommendations regarding City budgeting for and
funding of human services in the Iowa City area and to analyze interim requests submitted to City for
funding from human service contingency fund. Ongoing.
5. To assist as needed in coordinative functions and planning for changing demands for services of area
agencies. Ongoing.
6. To continue to serve as the City's representative on the United Way Planning Division and to advocate
for the needs of local agencies in that context. Ongoing.
1. To continue to respond to requests for assistance with other human service concerns within the City.
Ongoing.
8. To help local agencies secure funds to meet unmet needs beyond the limits of City and County revenues.
Ongoing.
.. PERFORMANCE MEASUREMENTS:
Accomplishments on the above objectives will be reported as they occur. As more quantifiable data is
generated it will be provided to show comparable statistics between time periods.
244
0
CX
O
DIVISION ANALYSIS: ance of
UAccomlishmniversity ei terns thsecuringoa School vof Social Work pra ticum nstudent, aandg cooperation of sfrom anall ce from
parties involved in the program.
NOTE: Receipts are included in 5511.0 dCCOG Administration.
j
246 '
(ITV OF INHA cl'ry
�M
—
FYH6 IIPF'HATIFIG IMMET
p
NECE'IPIS Ano E'%PFRIM'NNE'S SUMKARY
Q�
55156 J('C(l(,' NNMAN SF.'kVICRS
F'%PE.N D 1'1'11 kES:
'
----------
FY86 BUDGET ----------
'
F'YH4 FYHS DF'PT
ADMIN
MIA1,
ACTIIAI, EST IAATE NF:OIIFST
PRDPf)SAI,
BUDGET
F'FHSIINAL 51,,MCKS
12,376 13,972 14,471
14,471
14.740
COMPODITIF,S
75 150 NO
80
80
SkHVICF.S ANN CHANGES
2,75H 3,4511 3,652
4,734
4,734
IJ
'1 01AL
--------- ------------------
15,2.09 17,572 18 203
---------
19,2.85
-----
!-.-
19 554
---a----- ---------
1� —1
I
r+
NOTE: Receipts are included in 5511.0 dCCOG Administration.
j
246 '
CITY OF' JnMA CITY
F'YH6 OPERATING BUDGET
F.:%PF.NOITURFS
55150 JCCOG HOMAN SERVICES
PPPSOUAI,
SFRVJCE'S:
TNANSFE'R TO:
O
F'TR
HIIDGE'f
MINE:
U
---------
---------
'1'f1TAl.
FYP5 FY86
6
IIUHAN SE:RVTCES CUORIIINATON
(PT) ,SO ,50
12.164
FICA
864
I PENS
700
HEALTH INSURANCE*
954
WFF./UISAHILITY INSIlk
50
TOTAL
-_.5_0_ ,50
14,740
INTRA -CITY CHARGERACIKS:
e
ecce=ecce
VFHICLF OPERATIONS
0
VEHJCl,X HEPLACE:MFNT
0
IMP11 PROCESSING
1,575
ADMINISTRATIVE OVERHEAD
0
COO MAINTENANCE
0
TOTAL
1,575
ceeecco.e
CAPITAL OUTLAY:
NONE:
0
TOTAI.
==ca=s=e=
V
O
247
w
PROGRAM DIVISION STATEMENT
w
DEPARTMENT: PLANNING 6 PROGRAM DEVELOPI4EN
FUND: SPECIAL REVENUE
DIVISION: CDBG ADMINISTRATION
PROGRAM: HOME d COMI4UNITY ENVIRONMENT
r DIVISION PURPOSE:
4 To plan and coordinate the City's federally funded community development programs.
' DIVISION GOAL:
N
To coordinate the City's efforts to upgrade and preserve its neighborhoods, housing stock and community
facilities through the administration of a comprehensive Community Development Block Grant Program.
GENERAL DIVISION OBJECTIVES:
1. Prepare and submit a three-year Housing Assistance Plan (HAP) to (IUD by October 1985.
2. Prepare the annual Statement of Community Development Objectives and Request for Funding to submit to
HUD by November 1985.
3. Coordinate HAP implementation with the Department of Housing and Inspection Services and the (lousing
Commission.
citizen participation
4. Provide staff assistance for the committee on Community Heeds to ensure maximum
in the CDBG Program.
to 5 determined by City C and implementatiotim f 1985-86 ommunity development projects and activities, as
la
PERFORMANCE MEASUREMENTS:
1. Preparation and submission of grant documents (Annual Statement of Community Development Objectives an
Housing Assistance Plan).
~ 2, Preparation of grantee performance reports indicating compliance with federal grant requirements an
accomplishment of projects.
3. Maintenance of records,
arepornd ts,
and
s in timely
or review by City auditors and (IUD personnel.
4, Completion of proj,
FY:
1981 1982 1983 1984 1985 1986
w Grant Amount: $775,000 $776,000 $671,000 $1,083,000 $736,000 $732,%00
12% 8% 13% 9% 19% 1 4
_ Admin. Costs: 4 4
Staff Size:
6 4 q 3
248
DIVISION ANALYSIS:
The CDBG program year begins January 1,
Specific projects and activities for
thus project implementation generally
relates to the calendar year.
the
by the City Council, upon recommendation
CDBG Program (Division Objectives 02
of the Committee on Community Needs.
and l5 above) are determined
Staff
administrative costs reflect the transfer of housing rehabilitation to this
size and proportion of
division in FY85. The COBG
amount was reduced slightly from FY85 to
FY86.
I
� i
)
CI
al
i
..i
n-1
249
.J
■
;I
BEGINNING BALANCE.
TOTAL NALANCE
FEOE:RA1, GHANIS
SANE OF "FAI, ESTATE
GENERAL FUND - MISC
MJSCELLANEOUS
TOTAL RECEIPTS
PERSONAL SERVICES
COMMO111'I1 E5
SFRVICFS AND CHARGES
CAPITAL OUTLAY
TRANSFERS
TUTAI, DISHIIRSEMENTS
ENDING BALANCE
CITY OF IOWA CITY
FY86 OPERATING BUUGF.T
COBG, METRO ENTITLEMENT
FY04
ACTUAL
178,239
-170,239
----------
784,663
139,275
8:018
--932,756
-144,030
-1,936
57,961
15500
---019,977
-65,460
250
�Y85
F.Sf1MATE
_ _-65,460
-65,460
815,b70
0
0
0
---815,070
-124,664
-1,265
-127,626
497,561
0
-751,116
-706
====c==ccs
FY86
BUDGET
-706
-706
732,706
0
0
-- 0
__ 732,706
-127,551
-1,333
-296:275
0
---732000
0
METRO -ENTITLEMENT:
General Supervision
Community Development
Lower Ralston Creek
North Branch Improvements
Housing Program Administration
Housing Rehab & Weatherization Loans
Housing Code Enforcement
Land Acquisition -Housing Projects
Congregate Housing
Systems Unlimited
Property Management & Disposition
Creekside NSA Storm Drain
North Dodge Street Sidewalks
Hillcrest Family Services
Nelson Adult Center Renovation
Miller/Orchard Park
Handicapped Center
Accessibility Guide
Mark IV/Willow Creek - Von
Accessibility to Neighborhood Center
Creekside Alley Repair
Iowa Youth Corps Shelter
Kirkwood Circle Drainage
Shared Housing
Human Services Planning
Emergency Housing
Creekside Sidewalks
Facility for MECCA
Hnndicare Van
City Park Accessibility
N. Market Square Handicap Play Area
Longfellow Playground Equipment
Goodwill Industries Renovation
Contingency
TOTAL METRO -ENTITLEMENT
V46
CITY OF IOWA CITY
FY86 OPERATING BUDGET
COMMUNITY DEVELOPMENT BLOCK GRANT
SUMMARY OF EXPENDITURES
ACTUAL
FY84
s
251
117,660
16,821
482
38,068
34,204
104,433
9,152
500
5,038
100,002
7
157,300
23,581
93,500
2,450
101,339
15,440
a19,9n
ESTIMATE
FY85
S
106,260
125,000
14,520
48,000
220,000
18,700
61,580
40,100
560
2,500
12,318
60,000
15,000
5,000
19,511
2,067
751,116
BUDGET
FY86
S
108,466
182,500
60,000
3,500
15,000
23,200
50,000
13,350
35,000
3,000
2,400
205,335
30.249
732,000
I I
CI'T'Y OF 1114A CITY
kECF'IP7'S N Apr) F7(PF'NOTTOPESF SOMMARY
RR(100 COM(;, METRO F1N7•ITLEMENT
F'% P E N I 11'I' II k F:S:
RoCEIPTS:
F'Y04
F YH4
F'YNS
-- -
F'YR6 MII11(;F.'f
----------
FEDERAL GHAO'I'S 704,663
GFNERA6 FUND - MISC 139,275
ACTIIAI,
FS T]AA TF.:
RF. lIFST
PPII POS AI,
BUDGET
PF:RS(INA1. SF'PVI('F:S
('0MM0OTTIES
144,03M
124,664
125,710
125,710
127r5S1
SERVICES ANN CIIAMrF,S
CAPIf4L IIIITI,Ay
357:961
127T�F26
1,333
16 074
1,333
305,541
1,333
306,841
'fHANSF'E:115
315,542
500
49',561
543,0110
302,116
296,275
0
0
'I'0'f AL
_—H19,977
--751,116
_
736,928
__
735,000
_
732,000
RoCEIPTS:
F'Y04
FYRS
FINAL
ACTIIAI,
ESTJ MATE
PIIDGET
FEDERAL GHAO'I'S 704,663
GFNERA6 FUND - MISC 139,275
615,070
732,706
M1SCF:LLANEDIIS tl,H1q
0
n
p
_
432,756
__
H15,870
0
-
732,706
252
,I '
CITY OF IOWA CITY
FY86 OPERATING BUDGET
EXPENDITURES
86000 CDBG, METRO ENTITLEMENT
PERSONAL
SERVICES:
of FTE is shown here;
remainder funded in PPD Admin. and JCCOG Admin. _
TRANSFER TOt
**Admin. Sec. -PPD: 25%
of FTE is shown here;
FTE
--------
BUDGET
NONE
0
O***Associate
Planner: 75%
of FTE is shown here;
---------
TOTAL
0
FY85
FY06
6
ce_coec==
REIIARILITATION OFFICER
1.00
1.00
25,376
***ASSOCIATE PLANNER
.75
.75
18,476
**ADMIN. SEC. - PPI)25
.25
5, 1R3
CDBG COORDINATOR
1.00
1.00
31,3H8
*P.P.D. DIRECTOR
.20
.20
8.027
ASSOCIATE PLANNER
(PT) 5
.75
17.525
FICAFVITY
521
-CITY CHARGEBACKSt
7 INTRA
IPEPS
5:302
VEHICLE OPERATIONS
1,194
HEAI.TH INSURANCE
7,564
VEHICLE. REPLACEMENT
0
LIFE/DISABILITY INSUR
686
WORD PROCESSING
5,567
-'-'-
----'
-��---
ADMINISTRATIVE OVERHEAD
0
3 TOTAL
3.95
3.95
127,551
CHO MAINTENANCE
0
=°=cc
cccvx
ecocccc=c
--'------
TUTAL
6,761
CAPITAL OUTLAYt
nUI1,D1NG IMPROVEMENTS 144,000
N MARKET PARK PLAY EOIIIP 3,000
CITY PK ACCESSIHLE RESTROOM 35,000
CREEKSIDE SIDEWALKS 23,200
fI EXECUTIVE CHAIR 220
M11,LER/URCNARD PARK 60,000
CONTINGENCY 28,455
LUNGFFLL(IW PLAY EOUIPMENT _ 2,400
TOTAL 296,275
c.ccccc_c
I
*PPD Director: 20%
of FTE is shown here;
remainder funded in PPD Admin. and JCCOG Admin. _
**Admin. Sec. -PPD: 25%
of FTE is shown here;
remainder funded in PPD Admin., JCCOG Admin.
and
JCCOG Rural Planning.
O***Associate
Planner: 75%
of FTE is shown here;
remainder funded in Urban Planning A Development.
253
I
PROGRAM DIVISION STATEMENT
FUND: SPECIAL REVENUE DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT
PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: COMMITTEE ON COMMUNITY NEEDS
DIVISION PURPOSE:
To advise the City Council on community needs in general, and on the use of Community Development Block
Grant funds in particular, from a citizen viewpoint.
w
DIVISION GOAL:
To discern the needs of the community and make recommendations on community development programs and
priorities to the City Council.
DIVISION OBJECTIVES:
1. Evaluate and interpret the City's programs that affect human needs and community development.
2. Provide a systematic communication interchange between citizens and policy makers with regard to all
Community Development Block Grant proposals and programs.
3. Facilitate neighborhood meetings to identify needs of neighborhoods and otherwise assist citizens in
articulating community needs.
4. Assist citizens to develop programs where possible, to meet community needs.
rs
DIVISION ANALYSIS:
The Committee meets monthly to review and make recommendations to the City Council on programs and policies
relating to the community's needs.
254
PROGRAM DIVISION STATEMENT
FUND: INTERGOVERNMENTAL FUND DEPARTMENT: HOUSING 6 INSPECTION SERVICES
PROGRAM: LOW INCOME AND PUBLIC HOUSING DIVISION: ASSISTED HOUSING
DIVISION PURPOSE:
Administer the Annual Contributions Contracts which provide federal funds to pay rental assistance and
develop housing for eligible low income families in this area.
DIVISION GOAL:
To provide clean, decent and safe housing to eligible low income families which includes elderly, handi-
capped, disabled and non -elderly families. Insure the Housing Authority (City Council) is current on
federally assisted housing programs and to make recommendations which can be the basis for housing policy.
Implement the policies adopted by the Housing Authority.
GENERAL DIVISION OBJECTIVES:
1. Maintain annual average of 95% occupancy for all units.
2. Apply for additional units (Section 8 Existing, Public Housing, Section 202, Rental Vouchers or any
combination) to meet the policies adopted by the Housing Authority.
3. Encourage private participation in programs that will assist in achieving the goals outlined above.
4. Provide staff support for the Housing Commission.
5. Purchase a computer and complete computerization of Assisted Housing programs.
PERFORMANCE MEASUREMENT:
Performance will be measured by the number of families provided assistance and the total number of unit
months of occupancy achieved.
255
Maximum Actual No. of Families Fair Market
Year f of Units Unit Months Unit Months % Assisted Rents (2 Bedroom Only)
FY9 334 4008 3892 97 N/A $261
FY80 384 4608 4466 97 N/A $300
FY81 384 4608 4560 99 540 $300
FY82 441 5052 4908 97 620 $300
FY83 441 5292 4735 95 620 $300
FY84 486 5732 5657 98.7 650 $348
Projected FY85 510 6000 5924 98.7 700 $363
Projected FY86 535 6420 6108 95 725 $385
{l
Based on previous experience approximately 55% of the leases and Housing Assistance Program contracts
will be renewed. This does not necessarily mean the family leaves the program but merely changes units
w which has an effect on the work load. The number of terminations will average approximately 24 per month
which means those 24 units must be replaced with new starts, if the program is to remain full. The
allocation of 25 additional units effective November 1, 1983 and the number of new units constructed during
the past year enabled us to increase our numbers substantially during the past fiscal year. We are
averaging 56 new applications per month, but we are having difficulty converting these to leases since a
number of these are single handicapped or disabled persons requiring one -bedroom units, and one bedroom
units to serve this clientele are difficult to find within the allowable fair market rent. The additional
certificates received this year will alleviate some problems in finding family units, but will not resolve
the shortage of one -bedroom certificates for handicapped/elderly.
The number of names on the waiting list fluctuates with the seasons with the winter months showing the
largest numbers. Currently the waiting list is as follows with average waiting time between date applica-
tion is approved to date a certificate is issued shown.
1 Bedroom - 101 applicants - 9 months wait
2 Bedroom - TQ applicants - 2 months wait
3 Bedroom - -9 applicants - 6 months wait
4 Bedroom - 2 applicants - 9 months wait.
— There are presently 196 applications on the list awaiting verification.
256
I
CITY OF IOWA CITY
FY86 OPERATING BUDGET
SECTION 8 EXISTING 6513.2
RECEIPTS:
HUD Annual Contribution Contract
Interest Income
Total
OPERATING EXPENSES:
Administrative Expense
Utilities
Ordinary Maintenance & Operations
General Expense
Non -Routine Maintenance
Rent to Owners
Capital Expenditures
Total
RECEIPTS OVER EXPENDITURES
INTEREST ON OPERATING RESERVE
CASH WITHDRAWAL
BEGINNING BALANCE (OPERATING RESERVE)
ENDING BALANCE (OPERATING RESERVE)
FY84
ACTUAL_
1,058,960
5,160
1,064,120
117,119
-0-
-0-
19,732
-0-
913,564
-0-
1,050,415
13,705
6,591
(286)
99,615
119,625
*FY85
ESTIMATE
1,440,396
5,000
1,445,396
120,312
-0-
-0-
19,266
-0-
1,271,513
-0-
1,411,091
34,305
10,750
-0-
119,625
164,680
FY86
BUDGET
1,456,116
5,000
1,461,116
130,700
1,600
-0-
25,160
-0-
1,290,240
6,720
1,454,420
6,696
14,821
-0-
164,680
186,197
*Based on a budget approved by HUD. This budget will be amended after January 11 1985,
and before April 30, 1985. Amended budget will utilize first six months actual expen-
ditures, projected six months expenditures and include an increase of fourteen units.
257
■
TRANSFER TO:
-----D
TOTAL 0
INTRA -CITY CHARGEBACKS:
0
TOTAL 0
CAPITAL OUTLAY:
80% OF 1 AUTOMOBILE _61720
TOTAL _61720
NOTE: Permanent full-time salaries are included in Administrative Expenses; employee benefits
are included in General Expenses.
258
CITY OF
IOWA CITY
FY86
OPERATING BUDGET
EXPENDITURES
6513.2
SECTION
8 EXISTING
PERSONAL
SERVICES:
FTE
BUDGET NONE
FY85
FY86
E
HOUSING COORDINATOR
.80
.80
25,111
HOUSING SPECIALIST
2.40
2.40
52,137
HOUSING MANAGEMENT AID
.80
.80
15,704
CLERK/TYPIST - LEASED HOUSING
.80
.80
12,841
LONGEVITY
900
FICA
7,511
IPERS
5,875 NONE
HEALTH INSURANCE
8,178
LIFE/DISABILITY INSURANCE
-----
665
TOTAL
4.80
4.80
1281922
TRANSFER TO:
-----D
TOTAL 0
INTRA -CITY CHARGEBACKS:
0
TOTAL 0
CAPITAL OUTLAY:
80% OF 1 AUTOMOBILE _61720
TOTAL _61720
NOTE: Permanent full-time salaries are included in Administrative Expenses; employee benefits
are included in General Expenses.
258
CITY OF IOWA CITY
FY86 OPERATING BUDGET
PUBLIC HOUSING 6513.8
FY84
*FY85
FY86 _
ACTUAL-
ESTIMATE
-BUDGET-
.
OPERATING RECEIPTS:
Dwelling Rental
80,641
85,900
87,725
Interest Income
5192
1500 950
760
2500
Other Income (Laundry)
680
Total
86,513
88,350
90,985 `{
OPERATING EXPENSES:
D
Administrative Expense
22,203
27,090
33,700
Utilities
1,788
4,800
4,800
Ordinary Maintenance 8 Operations
10,461
19,160
24,575 I
General Expense
11,394
15,410
21,645 j
Capital Expenditures
51089
-0-
1,680 -
Total
50,935
66,460
86,400
RECEIPTS OVER EXPENDITURES
35,578
21,890
4,585 _
PAYMENTS DUE HUD
20,227
18,506
-0-
PROVISION FOR RESERVE
15,351
3,384
4,585
BEGINNING BALANCE (OPERATING RESERVE)
14,495
29,846
33,230
ENDING BALANCE (OPERATING RESERVE)
29,846
33,230
37,815
*Based on a budget approved by HUD in
April, 1984. This budget
will be amended after
January 1, 1985. Reason for budget
change is under -estimating
maintenance costs and
over -estimating rental income.
_
259
t
CITY OF IOWA CITY
FY86 OPERATING BUDGET
EXPENDITURES
6513.8 PUBLIC HOUSING
_
PERSONAL
SERVICES:
TRANSFER TO:
FTE
BUDGET NONE
0
FY85
FY86
E
TOTAL
0
y
HOUSING MANAGEMENT AID
.20
.20
3,926
CLERK/TYPIST - LEASED HOUSING
.20
.20
3,210
w.
HOUSING SPECIALIST
.60
.60
13,034
HOUSING COORDINATOR
.20
.20
6,278
M.W.I. - PUBLIC HOUSING (PT)
.75
.75
11,293
LONGEVITY
225
—'
FICA
2,680
IPERS
2,170
HEALTH INSURANCE
2,531
LIFE/DISABILITY INSURANCE
____
----
---- 116
INTRA -CITY CHARGEBACKS:
TOTAL
1_95
1_95
0
_452463 NONE
TOTAL
0
CAPITAL OUTLAY:
20%
OF 1 AUTOMOBILE _12680
TOTAL _12680
NOTE: Permanent full-time salaries are included
in Administrative
Expenses; employee benefits
are included in General
Expenses.
260
Nly'w
CITY OF IUwA CITY
F'YHb OPERATING BUDGET
F:OUIPMF.NT MAINTENANCE
■
FY84
F'Y85
FYB6
^
ACTUAL
ESTIMATE.
BUDGET
BEGINNING BALANCE
643,564
----------
609,577
----------
396,891
TOTAL BALANCE
643,564
609,577
----------
396,891
CHARGES FOR SERVICES1,537,270
1,602,059
1,646,532
INTE.HEST INCOME
33,557
30,000
30,000
SALE: OF PARTS
847
1,1100
1,000
GENERAL FUND - MISC
2,451
MISCELI.ANEUOS
U
7,900
0
TOTA1, RECEIPTS
-------
1,574,125
----------
---.------
1,677,532
•-
PERSONAL SERVICES
-377,762
_1,646,959
-375,026
-470,365
COMMODITIES
-744,121
-817,765
-800,305
-
SERVICES AND CHANGES
-165,877
-140,204
-173,773
A'
CAPITAL UOTLAY
-317,901
-519.850
-494,200
IRANSFERS
-2,451
0
0
g�
TOTAL BALANCE.
------,---
-1 608 112
-1,053,645-------
-1,930,643-------
-.........
..........
it
ENDING HAI,ANCE:
.i
609,577
396,091
135,780
O
^
261
■
0
_
PROGRAM DIVISION STATEMENT
FUND: INTRAGOVERNMENTAL
DEPARTMENT: ADMINISTRATION
PROGRAM: POLICY 6 ADMINISTRATION
DIVISION: EQUIPMENT
DIVISION PURPOSE:
The Equipment Division provides repair, preventive maintenance, and equipment management services for all
major city owned vehicular equipment.
DIVISION GOAL:
To provide the best possible preventive maintenance, repair, and equipment replacement programs so the City
..
may continue to receive the maximum economic life
from its equipment.
GENERAL DIVISION OBJECTIVES:
1. Continue to switch medium duty truck fleet to
diesel power, as they become due for replacement.
2. Replace light duty truck and automobile fleets
with smaller more fuel efficient units, as they become
due for replacement.
3. Maintain hourly labor rate at lowest passible
level by maintaining or increasing efficiency. (Rete is
1
now $20/hr.)
PERFORMANCE MEASUREMENT:
VI
1. Gasoline powered medium duty trucks now average 3.8 m.p.g., diesel powered medium duty truck now
averages 6.2 m.p.g. Continue to monitor fuel
use and replacement schedule.
2. Standard -size, pickup trucks now average 12.3
m.p.g. and compact -size pickup trucks average 18.6 m.p.g.
Continue to monitor replacement schedule.
FY80 FY81 FY82
FY83 FY84 FY85 FY86
Cost per mile, med. $.98 $.86 $.79
$.66 $.66 $.64 $.62
duty trucks
(est.) (est.)
Cost per mile, $.17 $.23 $.31"
$.21 $.18 $.17 $.16
_
pickup trucks
(est.) (est.)
Labor rate $18.90 $20 $20
$20 $20 $20 $21
6 mos. @ $17.80
(est.) (est.)
6 6 mos. @ $20
262
■
FY80 FY81 FY82 FY83 FY84 FY85 FY86 _
Fuel cost for Police $49,947 $52,481 $56,818 $46,176 $29,927 $38,500 $40,000
Dept. vehicles (est.) (est.)
Gallons of gasoline 53,749 46,323 42,675 45,624 33,347 41,000 42,000
used by Police vehicles (est.) (est.)
*$.08/mile increase due to body work and refurbishing on some trucks to increase life cycle.
DIVISION ANALYSIS:
1. The increase in mileage (61%) and the increase in the life cycle (10 years vs. 7 years) will save money
in the long run, even though the initial purchase price of diesel powered medium duty trucks is a
little more than the gasoline powered counterpart.
2. Money will be saved by purchasing smaller, more fuel efficient, lower initial cost pickup trucks and `
automobiles that can do the same amount of work as the larger ones.
3. The labor rate will be kept as low as possible by maintaining the equipment properly and efficiently.
4. FY84 Police vehicle fuel use and cost decreased from FY83 due to the Police fleet being driven less
total miles (574,600 in FY83 and 545,300 in FY84), the cost of fuel being less ($1.01 per gallon
average in FY83 and $.90 per gallon in FY84), and the Police fleet getting better average miles per
gallon (12.6 m.p.g, in FY83 and 16.4 m.p.g. in FY84). FY85 and FY86 estimates are based on FY84 and
include the addition of two (2) patrol cars, a 5% increase in fuel cost, an increase in total miles '1
driven (two additional cars), and maintaining the Police fleet miles per gallon at 16 m.p.g. „
263
C17'Y OF IBMA CITY
FYR6 OPERATING. BUDGET
RFCF.:IPfS AND E'RPE.JIRITIIMF:S 511MRARY
672110 E'OIIIPI+F'NT MAINTENANCE
EYPF.N011'IIRF'SS
R ECE:I PTS:
----------
FY86 MIDGET
----------
FYN5
F'Y84
F'YR5
IFF:PT
ADMIN
FINAL
CIIPkGF'S FOR SERVICES
ACTUAL
ESTTMATK
NKOIIFST
PROPOSAL
BUDGET
PERSONAL SERVICES
377x762
375,-826
415x637
463x605
470x365
COMMNOITI KS
744x121
817,765
800x305
800x305
8(10x305
SF:IIVICFS ANO CHANGES
165,877
14x1,204
145x221
173,773
173x773
CAPITAL IINTI,AY
317x901
519: 850
494x200
494x200
494x200
TRANSFERS
2,451
0
0
0
0
TOTAI,
1,608:112
7xN53,645
1:055x363
1x931:b83
1:93-8x643
=========
=========
==_______
----- ____
======--
R ECE:I PTS:
264
■
FYR6
FYR4
FYN5
F]NAI,
ACTIIAI,
F.SIIfl, ATE
IMOGET
CIIPkGF'S FOR SERVICES
1,537x270
1,602,059
1x646:532
IRTEREST INCOME
33;557
38,008
30,080
SAIF. OF PARTS
847
1,000
1,000
GENERAL FUND - M1SC
2,451
0
0
MISCFLLANEIJOS
0
7,900
0
1,57_4,125
(x64_0:959_
176_7_7;532
264
■
NA
O
265
CITY OF IOWA CITY
FY86
OPERATING BUDGET
EXPENDITURES
62200 EQUIPMENT
MAINTENANCE.
PERSONAL
SERVICES1
TRANSFER TOi.
FTE
BUDGET
NONE
0
TOTAL
0
FY85
FY86
6
I -PARTS CLERK
1.00
14,450
:1I1 - PARTS CLERK
1.00
1.00
19,631
HANIC I
6.00
6.08
119,071
MANIC II
2.00
2.0
42,186
PANIC 11I
3.00
3.00
64,649
MECHANIC
P SUPERVISOR
1.00
1.00
1.00
2.00
24,864
51,944
INTRA -CITY CHARDEBACKSi
IPMENT SUPERINTENDENT
1.00
1.00
31,388
2,500
VEHICLE. OPERATIONS
7,332
PORARY EMPLOYEES
RTIME
17,750
VEHICLE REPLACEMENT
16,590
GEVITY
3,050
MORD PROCESSING
A
27,579
ADMINISTRATIVE OVERHEAD
8
20,905
CBD MAINTENANCE
LTH INSURANCE
27,487
2,911
---------
E/DISABILITY INSUR
.....
..... .........
T07AL
24,766
TOTAL
75.00
17.00
470,365
aa=aa
ooeaa oaaseaeea
CAPITAL OUTLAY:
1 TOW -TYPE. FLAIL MOWER
4,700
2 GANG MOWERS
20,600
2 LIGHT TRACTORS
12,400
2 1 -TON TRUCKS
30,200
1 3/4 -TON PICKUP TRUCK
11,500
2 COMPACT PICKUP TRUCKS
17,200
1 SEWER FLUSHER
40,100
TOMER TRUCK
33,500
LEAF LOADER
14,600
1 MEDIUM TRACTOR
9r 900
2 MATERIAL SPREADERS
16,000
3 AIR COMPRESSORS
43,800
1 COMPACT AUTOMOBILE
9,400
6 SUBCOMPACT AUTOMOBILES
39,600
1 STREET SWEEPER
68,200
1 SMALL SWEEPER
16,000
1 BACKHOE.
47,600
10 SNOWPLOWS
59,000
TOTAL
494,7.00
_________
265
;i
w
in
CHARTS & SUMMARIES
Financial Summaries
Transfers
Authorized Positions
Charts & Graphs
- o
CITY OF IOWA CITY
FY86 OPERATING BUDGET C%
SUMMARY OF RECEIPTS & EXPENDITURES
ALL FUNDS
WHERE THE MONEY COMES FROM WHERE THE MONEY GOES
266
Development 1
Cammunity Protection 19t
/Policy 6
Administration lit
Home 6 Community
Environment 57%
MM
CITY OF IOWA CITY
FY86 OPERATING BUDGET
SUMMARY OF EXPENDITURES
WHERE THE MONEY GOES - ALL FUNDS BY FUND WHERE THE MONEY GOES - GENERAL FUND DEPT./DIVISION
0
CITY OF IOWA CITY i
FY86 OPERATING BUDGET
SUMMARY OF RECEIPTS 8 EXPENDITURES
GENERAL FUND
WHERE THE MONEY COMES FROM WHERE THE MONEY GOES
268
Coomunity Protection 722
li m A Comunity
Envirormont 292
11"n ikvelopent 222
6 Adnlnlstration 22%
CITY OF IOWA CITY
FY86 OPERATING Btfl)GIT
FINANCIAL SU6r1ARY - 1985
.........................................
..........
......
...............
.......}............. .......
..............
......1.,..CC...p.
FUND P!1PM%E PROPIE!" RECL IPTG TRAN'MERS RECEIPTS D1RENTSE• TRAOU}LRS NUMBERS" {!T0�15
.............................................................................................................................
GENE614 FUND
DEBT sERViCE
PARKING OPERATIONS
PARKING, oIfSRVEs
POLLUTION CONTROL OPERATIONS
POLL CONTROL, RESERVES
NATER OPERATIONS
NAT99,sESE99EB
REIUsE COLLECTION OPERATIONS
LANDFILL OPERATIONS
LANDFILL, RESERVES
AIOPONT OPERATIONS
AIRPORT, RESERVES
TRANSIT OPERATIONS
TRANSIT, RESEPVES
TRUST L AGENCY, PENS L RETIRE
JCCOG
COBG
SOAD USE TAE
FEDERAL REVENUE SNARING
GRAND TOTAL
N
1,626.101 7,206.177 3,051,000 2,306,660 12,762,225 11,920,041 172,792 12,792,791 1,796,911
529,671
1.626,915
70,000
559,022
2,235,937
2,366,200
0
2.366,200
221.610
661.679
0
1.501,261
61000
11592,26)
767,014
969.907
1.757.001
677.160
799.912
0
0
so9,us
599.96S
$39,729
0
S31,729
760,061
191,751
0
11661.699
0
1,661,609
929,606
369,116
11691.622
156,625
951.171
0
103,105
117.636
261,639
101,730
0
101,750
1,091,012
61.266
0
1,910,167
0
1,110.10
1,SIS.091
150.017
11913.110
56.211
966.102
0
93,526
291.937
!67,601
212.902
171,111
$14,220
769.365
0
0
661,665
96,195
566,990
962,101
0
362,101
2,772
116,157
0
621,597
0
621.597
629,126
166,000
716,126
161,910
161,116
0
10,753
25,000
15,75!
0
0
0
206,091
29.521
0
71,106
72,590
161,194
131,617
20,000
171,617
0
122,960
0
12.600
0
12,600
0
0
0
115,510
90,199
0
1,192,777
735,015
1,967,672
1.916,166
121,119
2.019.071
0
197,121
0
5,000
121,713
129,715
0
269.222
269.222
66,121
17,099
677.952
91,317
0
767,600
60,000
7161319
716.119
1,119
53,990
0
76,061
71,162
130,003
150,902
0
130,902
36,991
65,660
0
115.170
0
115,170
731,116
0
751,116
.706
291,16)
0
1,666,310
0
1,666,910
0
1,066.166
1,166.766
92.900
20.261
0
$91,267
0
596,267
$Do
453.496
811.996
.30.116
.....................................................................................
7 666,117
.19090...
9,503.166
.vuou
11.!77,001
•..�pAN•
!.114.095
.u.N.uN
71.621,260
.�uu.uN
22 626.!59
NN iu�11oN
7.16!.914
p,IO.N�•
79 170 rl62
O�OONNN
6'201103
N �p ON
7G0
w
CITY OF IOIVA CITY
FY86 OPERATING BUDGET
FINANCIAL SIR NARY - 1986
....p.. c .i ............................ TRANSFERS }o}.
{_30��5SAMIT RECEIPTS to 09 Clem
,1
GENERAL FORD
1.796,411
7,957,266
)120/1179
2,067,371
13,213,349
32,511,850
1.073,307
13.567,137
1,627.404
DEST SERVICE
721,410
1,177.163
43,000
373,361
2,447,513
2,967,323
0
7,317,529
76,411
w+
PANNING OPERATIONS
477,140
0
11779,476
6.000
1,743,476
910,259
612,763
1,663,034
897,992
r
FARMING, RESERVES
769,041
0
0
701.763
701,763
{8{.400
0
606,400
714,411
POLLUTION CONTROL OPERATIONS
7541633
0
1,450,444
0
10418,464
093,199
9321439
1,635,793
101,276
,.,
POLL CONTROL, PRIMER
1,091,092
0
109,683
137,923
246.606
100,637
0
100.677
1,337,061
'
NATER OPERATION&
56.281
0
2.078,197
0
2,079,107
1,720.077
267,970 ,
3.984.055
146,413
N41EA.AE&EPVEA
749,365
0
49,013
745,124
291,119
110.400
50.000
220,400
822,096
^'
REFUSE COLLECTION OPERATIONS
2.172
0
587,691
0
$02,691
962,779
0
$63,779
22,684
LANDFILL OPERATIONS
161,910
0
636,354
0
616,834
$73,275
75,000
606,77%
100,209
LANDFILL RESERVES
,
204 091
r
0
10,733
73,000
73.133
0
0
0
719,166
AIRPORT OPERATIONS
0
0
91,786
99,636
191,462
191.462
11,000
191,467
0
AIRPORT, RESERVES
115,340
0
171891
0
11,097
0
0
0
149,433
TRANSIT OPERATIONS
0
0
1.216,263
0S8,999
2,073,263
7,031.262
%0,000
2.073.267
0
TRANSIT, RESERVES
46,121
0
5,000
50,000
53,000
0
0
0
101,821
ISA
TNUAT 6 AGENCI, PENS L RETIRE
6.119
664,657
98,010
0
761,667
60,000
711,656
771,m
0
IS
JCCOG
34.991
0
11,189
77,699
IS9.786
161,646
0
161,016
'81,803
C08G
.106
0
763,706
0
732,706
727.050
0
737.006
4
1,1
ROAD 498E TAX
92.909
0
1.646,510
0
1,646'810
0
1,719,419
1,739,419
0
`+
FEDERAL REVENUE SNARING
20,016
0
711,267
0
388,767
300
567,681
568,111
0
GRAND TOTAL
6,]01 035
.....i ...
10,494.048
..........
14.658,9{04r
..........
711 .003 79.77f.011 2..117$15 5r910.741
....N.... ......i...
79,117,890
{ 0!9 969
......i..R
.....i...
..........
.i...i...
270
IN
CITY OF IOWA CITY
FY86 OPERATING BUDGET
RECEIPTS - TRANSFERS INA
TRANSFER 10 TRANSFER FROM
BUDGETED FINDS
GENERAL FUND:
Administration
General Revenue Sharing
173,891
5,463
Prior Year Funding
131,000
Parking Operations
Streets En9lneerin9
Road Use Tax
Ro
508,190
Streets
Road Use Tax
1,208,229
Cemetery
Perpetual.Carc Trust
8,245
Library
Cable TV Support
12.555
DEBT SERVICE
Airport Operations
Pollution Control Operations
38,000
414.514
Nater Operations
72.854
PARKING OPERATIONS
General Fund, Senior Center
PARKING RESERVEParking
Systems Operations
POLLUTION CONTROL RESERVE
Pollution Control Operations
NATER RESERVES
Nater Operations
195.124
50.000
Nater Reserve
LANDFILL RESERVES
Landfill Operations
AIRPORT OPERATIONS
General Fund Administration
TRANSIT OPERATIONS
General Fund Administration
Sharing
446,573
67,072
General Revenue
Transit Levy from General Fund
345.354
TRANSIT RESERVE
Transit Operations
JCCOG
General Fund Administration
TOTAL BUDGETED FUNDS
UNBUDGETED FUNDS
BROADBAND TELECOMMUNICATIONS
Equipment Replacement Reserve
PARK LAND TRUST
Finance Admin.-IOf Motel Tax
17.643
RECREATION FACILITIES RESERVE
Finance Admin. -15K Note] Tax
26.764
PARK LAND TRUST
Park Land Purchase
PENSION ! RETIREMENT SYSTEMS:
Trust B Agency Fund
296,324
Poll"
Trust B Agency Fund
415,332
fire
CAPITAL IMPROVEMENTS
General Fund
22,OOD
23,000
Road Use Tax
Federal Revenue Sharing
326.)18
TOTAL UNBUDGETED FUNDS
GRAND TOTAL
m Description of transfers appear on
the following chart: Disbursements -Transfers Out.
271
AMOUNT
V-
2,047.573 2,011,573
525,368
4,000
701,765
137.921
245,124
25,000
99.656
850,999
50.000
77.599
4.713.005
7,SD0
44,607
10,000
711,656
371.718
1,145.481
5,918.186
w
' 4
CITY OF IOWA CII'Y LY
FY86 OPERATING BUDGET
DISBURSEMENTS - TRANSFERS OUT
TRUSTER room
TRANSFER TO
DESCRIPTION
ANT
BUDGETED FUNDS
GENERAL rua0:
Ahlslst ration
JCCOG
ton City -%Penton
77,599
r
Transit Operations
Operaling Subsidy
116,57)
Transit Operations
Transit Levy
715.751
Airport Operations
Operating Subsidy
99.656
w
IDR of Hotel Tn
Park Land Purchase
17,817
ISL of Hotel Tax
Reserve for Future Facilities
26,761
Canlbl Projects
Mercer Dl mond FI Lights
22,000
1.075,)B9
s
Broadband Telecoamunlcal Hoos
General Fund Ahlnitlrstion
Prior Tears' Funding Payback
5,167
General Fund, Llbrory
Cable TP Support
12,555
,y
Equipment Rrplacesent Reserve
Reserve for Future Replaceenl
1,500
25.SIB
Puts
Park Land Trust
Park Land Purchase
IO.DDO
Senior Center
Puking Operations
Reserve Parking at Senior Center
1,000
PARKING SYSTEMS:
^�
Operasimt
General Fund Administration
Return Puking Fines
111,000
General fund Administration
Loan RePayaent, P r11n9 Lot
20,000
Reneeal L Imprormenl Reserve
As Per Bond Raso Julius
60,000
Bond L Interest Sinking
As Per Bond Resolution
641,765
872,765
POLLUTION CONTROL:
Operations
Reneval L Inroveaent Reserve
As Per Bond Resolution
21,000
'
Bond L Interest Reserve
As Per Bond Resolution
12,000
Bond L Interest Sinking Reserve
As Per Bond Resolution
101,921
y�
Debt Service
Abated GO Bonds
/1y
552,175
WATER:
Operations
Depreciation, Erlenslon L
a
1'ruvemest Reserve
As Per Band Resolution
76,000
Bond L Interest Reserve
As Per Bond Resolution
70,000
I't
Bond L Interest Sinking Reserve
As Per Bond Resolution
129,121
Debt Service
Abated Go Bonds
72,854
267.970
Reserves
Bond L Interest Sinking Reserve
Call of Bonds
SO,ODO
ase
LANDFILL:
Operations
Landfill Reserve
Future Land Acquisition
25,000
J
AIAPDRT:
Operatlont
Debt Service
Abated 60 bods
78,000
TRANSIT:
operations
Transit Reserve
Repbcemenl o/ Busas
50,000
TRUST G AGENCY FUND
Pension L Retir ment SYstm
Police
296,721
Pension L Rellr mnl Systm
Fire
115:772
711,656
•
ROAD USE TAA
General Fund. Streets
Operations
1,208,229
General Fund, Traffic Engineering
Operations
SOB,190
capital IRrdrements:
Bradford/Ht Are. Signals
19,000
_
Foster load tetra -Width
1,_DUO
1,729./19
GENERAL REVENUE SWING
general fund Administration
Aid to Agencies
117,891
Transit Operations
Operating Subsidy
61,072
Capital Projects
Undesignated Projects
726,718
567,691
TOTAL BUDGETED rumor
S.910,241
UNBUDGETEO FUNDS
'
PERPETUAL CARE TRUST
General Fund. Cemetery
Maintenance of Lois
SIS
TOTAL UNBUDGEIEO FUNDS
8,215
GRAND TOTAL
S9IB, IB6
J
272
CITY OF IOWA CITY
FY86 OPERATING BUDGET
AUTHORIZED PERSONNEL LISTING
FULL-TIME EQUIVALENTS
PARKS G RECREATION 20.00 1,75 21,75 21.00 1.25 22,25
OLIBRARY 20,00 6.50 26,50 20,00 6,50 26,50
273
....... FYB5
.......
....... FY86
-------
FULL
PART
FULL
PART
TIME
....
TIME
....
TOTAL
.....
TIME
....
TIME
....
TOTAL
.....
CITY COUNCIL
7,00
.00
7,00
7,00
.00
7.00
CITY CLERK
3000
,25
3.25
3,00
.25
3.25
CITY ATTORNEY
3.00
,00
3.00
4.00
,00
4.00
CITY MANAGER
3.00
.00
3.00
3.00
.00
3.00
HUMAN RELATIONS
3.00
.00
3.00
3.00
.00
3.00
BROADBAND TELECOMMUNICATIONS
1.00
.50
1.50
1.00
.50
1.50
FINANCE
31.00
1.62
32.62
32.00
1.62
33.62
GOVERNMENT BUILDINGS
2,00
00
2,00
2.00
.00
2.00
CIVIL RIGHTS
1.00
.00
1.00
1.00
.00
1.00
PLANNING i PROGRAM DEVELOPMEN
6.90
.68
7.58
6,90
.68
7.58
ENGINEERING
10.00
.00
10.00
10,00
,00
10.00
PUBLIC WORKS ADMINISTRATION
2.00
.00
2.00
2.00
.00
2.00
C.B,D, MAINTENANCE
1.00
•.00
1.00
1.00
,00
1.00
ENERGY CONSERVATION
.00
,50
,50
.00
.50
.50
POLICE
63.00
1.00
64.00
63,00
1.00
64.00
FIRE
50.00
.00
50.00
51.00
.00
51.00
ANIMAL CONTROL
4.00
.00
4,00
4.00
.00
4.00
HOUSING L INSPECTION SERVICES
11.00
.00
11.00
11.00
,00
11.00
TRAFFIC ENGINEERING
8.00
,00
8.00
8,00
.00
8.00
STREET SYSTEM MAINTENANCE
18.50
.00
18.50
18,50
.00
18.50
FORESTRY
2.00
.00
2.00
2.00
,00
2.00
CEMETERY
3.00
.00
3.00
3.00
.00
3,00
PARKS G RECREATION 20.00 1,75 21,75 21.00 1.25 22,25
OLIBRARY 20,00 6.50 26,50 20,00 6,50 26,50
273
SENIOR CENTER
•• TOTAL GENERAL FUND
PARKING OPERATIONS
POLLUTION CONTROL OPERATIONS
WATER OPERATIONS
REFUSE COLLECTION OPERATIONS,
LANDFILL OPERATIONS
AIRPORT OPERATIONS
TRANSIT OPERATIONS
•t TOTAL ENTERPRISE FUNDS
JOHNSON COUNTY COUNCIL OF GOV
EQUIPMENT MAINTENANCE
ASSISTED HOUSING
COMM DEVELOPMENT BLOCK GRANT
*V TOTAL OTHER FUNDS
*$** GRAND TOTAL
CITY OF IOWA CITY
AUTHORIZEDPPERSONNELULISTING
FULL-TIME EQUIVALENTS
••••••• FY85 .......FY86
FULL PART FULL ..PART
TIME TIME TOTAL TIME TIME TOTAL
.... .... ..... .... ft..ft .....
4.00 ,00 4,00 4,00 00 4,00
277.40 12.00 290.20 281.40 12.30 293 70
17.00 0,50 25,50 17,00 8,50 25.50
17.00 .00 17,00 17.00 ,00 17.00
22.00 .00 22.00 22,00 .00 22.00
10,75 .00 10.75 10.75 ,00 10.75
6.75 .00 6.75 6,75 .00 6.75
1.00 .00 1.00 1,00 ,00 1.00
28.00 20.25 40.25 28,00 20.25 49-25
102.50 28.75 131.25 102,50 29.75 131.25
2.90 1.08 3,98 2.90 1.08 3.98
15.00 .00 15.00 17,00 .00 17.00
6.00 .75 6.75 6000 .75 6.75
3.20 .75 3.95 3.20 75 3.95
27.10 2,58 29,68 29 10 2 5B 31.6a
407.00 44.13 451.13 413-00 43.63 456 63
274
CAPITAL IMPROVEMENTS PROGRAM
Fiscal Year 1987 - 1991
R
0
h
or•
■
; ■
As
i I
RESOLUTION N0. 85.61
RESOLUTION APPROVING CAPITAL IMPROVEMENTS PROGRAM FOR THE CITY OF
e
IOWA CITY, IOWA, FOR THE FISCAL YEARS 1986-1990.
WHEREAS, the City Council Of the City of low City, lova, dems It in the
ty
public interest and in the Interest of good and efficient goverment for the
to certain capital inprovewnts Planning as
y
City of low City. Awa, adopt
wxwarited and attached hereto, subject to annual review and revision.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOW CITY,
u:a
IOWA:
r
1. That the City Council 0l the City of Awe City does herfby adopt as Its
Capital Inprovments Pr it i for rse Fiscal Years y Council Of Capital
lfr cants It 1t understood by the City COuncll o! theOgr City
w
to low.. anoint Is
of low Cfty. Iow, that the 1916.on Capital (with
good
conslttent 1v1tA goad planning and
subject to annual review and root
•�
operatI ; practices of the City of low City, Tow:
—,
2. That this Resolution it an expression of the Council's legislative intent
for future projects and planing for the City of Iow City, low; and the
to applicable law
anticipated wens of financing said projects, subject
and elections upon financing by the voters of the City Of low City,
Iwo.
1
It int roved by Erdahl and seconded by Aobrisc0
the Resolu on op , an upon roll call there wore:
AYES: NYS: ABSENT:
Ambriscor
Beier
-- Dickson
S_ Erdahl
-- McDonald
�— —Strait
tuber
Passed and approved this 12,h Oe of u rrh , 1985,
ATTEST:y1i. :�-✓ .f�.../
-r
LITTLE RA
duscMhi : V:pymvrrl
Oy a!a.a 'r mmani
1'
275
0
h
or•
■
; ■
As
i I
64
CAPITAL IMPROVEMENT PROGRAM
INTRODUCTION
Capital improvement programming is the planning, coordination, and scheduling of public improvements
for a community over a period of years. The scheduling is developed according to priorities based
upon need, desire and importance of such improvements to the community within the constraints of the
City's ability to finance, as well as having the staff to design and administer the projects. Essen-
tially, the Capital Improvement Program (CIP) is a legislative and management tool to facilitate the
scheduling, planning and execution of a series of public improvements over a five year period.
The FY85-FY89 CIP is a compilation of projects currently in the CIP and new project requests. Although
most projects were placed into the proposed five year plan, a few projects have been placed on a
pending list. Those projects generally were viewed as having a low priority for funding at this time.
One exception is the Wastewater Treatment Plant. Although it was included on the pending list, it is
considered a high priority. However, because future actions are uncertain, it is impossible, at this
time, to estimate the cost or timing of the project.
II. FINANCING OF PROJECTS
el
The financing of the projects included in the FY85-FY89 CIP is detailed on each project sheet.
Summaries of funding by sources appear in this front section. The City strives to secure and utilize .•
funds other than operating revenue and general obligation bonds to the maximum extent practical and
utilize general obligation debt within the parameters of the city's fiscal policy.
The graph at the end of this front section shows General Obligation (GO) Bond issues by year and the
issues proposed for the next five years, based on this Proposed CIP. The property tax supported GO
Bonds are more equal than issues in past years. The projects have been scheduled to achieve this
level use of GO Bonds. Furthermore, other sources of revenue are used wherever possible for funding
the projects.
III. FISCAL POLICY CONSIOERATIONS
A concept of sound financial planning is critical for the success of any program whether it be public
or private. As a result, the CIP is a determination of 1) the levels of capital projects and 2) the
sources of financing those projects. While determining the scheduling of projects for completion
within the next five years, it was necessary to deal with the City's financial resources limitations;
both those that have been established by State law and those that have been adoptedas policy by the
City Council as a guide to future City expenditure and indebtedness. It is the later limitation to
which the City Council addressed itself in 1973 by the formal adoption of a fiscal policy that is
aimed at controlling and regulating the property tax level for debt service on General Obligation —
Bonds used to finance capital expenditures. The 1979 revised fiscal policy provides a more comprehen-
sive method of financing the many capital projects which the City needs. Adherence to this fiscal
policy can be expected to provide the following advantages:
O
276
I. Investors interested in City of Iowa City bonds can refer to a fiscal policy and rely on it in
making decisions on whether to buy obligations of the City and in determining the interest rates
that they will bid. A formally approved fiscal policy has a strong bearing on the City's ability
to maintain and improve upon the factors which determine its credit rating.
2. The proposed property tax levy for debt service, on which there is no state imposed maximum limit,
can be projected and regulated to either remain relatively stable or to increase at an even
controlled rate.
3. Planning for public improvements normally takes place over a period of years. Nearly always,
funds are spent for engineering and right-of-way prior to the years in which actual construction
takes place. The fiscal policy can establish amounts of money which will be spent for several
years in the future for the best public improvements facility planning and make it possible to
concentrate time and funds on those priority projects which can be financed and constructed within
the City's financial limitations.
4. A very significant advantage of a formal fiscal policy is to demonstrate the need for additional
revenue sources in future years by matching expenditures and indebtedness permitted by such a
fiscal policy against a much greater need for additional public improvements.
A copy of the City's Fiscal Policy follows.
277
FISCAL POLICY
ANNUAL OPERATING EXPENDITURES
1. BALANCED BUDGET:
The budget of the City of Iowa City shall be drawn so that estimated revenues and anticipated expendi-
tures are equal. (State law requirement.)
2. TAX CEILING:
dThe oesbnoterequire a tax Iowa Cit
excesssofltheodrawn so that tax revenue in the general operating fund
limit established by State law.
CAPITAL EXPENDITURES
1. DEFINITION:
A. Capital Improvements - Capital items of a relatively permanent nature, such as buildings, and
other attachments or improvements to land which are intended to remain so attached such as storm ..,
drains, sewers and streets. Capital improvements have four characteristics:
(1) They last a long time.
(2 They are relatively expensive.
(3) They usually don't recur annually.
(4) They result in fixed assets.
B. Capital Expenditures - Those expenditures for public improvements and their preliminary studies
and the acquisitions of property or equipment for new public improvements. Capital expenditures
are expenditures for capital improvements and shall be financed under the provisions of this
fiscal policy and planned in terms of the five year Capital Improvement Program. Excluded from
capital
thenrenderingtofeer serve annual ices, and providingiforenormalhnecessary to
operation.
2. PROJECT ANALYSIS:
Capital improvement projects for the five year period shall be analyzed for the following:
(1) Compatibility with the Comprehensive Plan. —
276
0
(2) Revenue source - A clear distinction shall be made between tax supported and self -supported bonds
(G.O. versus revenue bonds). All projects supported by revenue bonds must demonstrate ability to
develop sufficient income to repay their costs and costs associated with financing. In addition,
proposed revenue sources shall be analyzed in terms of whether the revenue can be used for the
proposed project and the probability that the revenue will be available.
(3) Compatibility with the City Council's goals.
3. MAXIMUM LIMITATIONS ON GENERAL OBLIGATION BONDS:
The following two maximum limitations shall apply to general obligation bonds:
A. Debt Limit:
Debt incurred as a general obligation of the City of Iowa City shall not exceed constitutional or
statutory limits: presently 5% of the market value of the taxable property within the corporate
- limits as established by the City Assessor. (State law requirement.)
B. Borrowing Reserve:
A minimum of 20% borrowing reserve, or debt margin, shall be maintained to meet emergencies, and
if so used, the bonds shall be retired as soon as reasonably possible in accordance with the
provisions of this fiscal policy.
�a
4. CEILING ON DEBT SERVICE:
Debt service charges payable from the general tax levy shall not exceed 25% of that levy in any one
fiscal year.
5. FINANCING:
As a general rule financing of capital improvements shall meet the following guidelines:
A. General property tax and operating revenues, to the extent available, shall be used for capital
project financing.
B. When general property tax and operating revenues are not available under the maximum tax rates
permitted by law or deemed advisable by the Council, financing of capital projects and replace-
ments may be accomplished by the use of bonds as outlined in Section 6 hereof.
C. Every effort shall be made to seek out state or federal grants or assistance to offset a portion
of the cost of capital projects.
279
6. BOND ISSUES:
A. General obligation bonds - Bonds shall be of a serial type and general obligations to the City of
Iowa City. They shall have a maximum maturity of 20 years. The maturity schedule shall provide
for level principal amortization payments insofar as practicable.
B. Revenue Bonds - Revenue bond financing shall be determined after first reviewing whether the use
of revenue bonds could be more advantageous than financing with general obligation bonds. Revenue
Bonds shall be issued in accordance with the following:
(1) Amortization of principal and interest shall require no more, including reserves, than
approved estimates will provide from next revenues to be available.
(2) Insofar as possible, debt service, after the project has been completed and in operation for
one full fiscal year, shall be level within practical constraints each year.
(3) All revenue bonds for public purposes shall be sold at public competitive bidding in accor-
dance with the requirements of Chapter 76, Code of Iowa as amended.
The first fiscal policy was adopted by motion of the City Council at its regular meeting on June 5, 1973.
This revised policy was adopted by Council motion on June 19, 1979.
280
.1Ji
i
.j
94
la
CITY OR
IOWA CITY
CAPITAL IMPROV1wNrs
PRocam
PY86
- PY90
PROJECT
AMID[ VIA
AIDS
rill
vivo
Flat
Alto
ruTust Its
TOTAL
..
BIA D/ORD//1692 lY[ SIGNALS
a
I9.000
e
o
0
0
o
is,000
BURLINGTON AT PAVING 19FAIM
1,500
36,000
0
0
0
0
0
75,000
090100 AT/AORMOM Toll SIGNALS
0
0
0
77,000
0
0
0
23,000
Li
Scott BOULEVARD PAVING
0
0
0
0
20,000
1,051,800
0
1,076,000
811NGTON/4110049 INTERS90104
1,500
10,000
0
0
0
0
0
07,000
89LRDSC Avg PAVING
0
0
00,000
$76,000
0
0
0
706,080
NOMMKT ROAD PAVING
0
0
0
35,090
107,000
0
0
121,000
ALLEN PAVING 01166
1.900
101.000
0
S
0
0
0
115,000
DUBUQUE ROAD PAYING
0
0
0
6,000
199,000
0
0
200,000
ou8U0us $I - :DNA t0 Pllo
0
70.000
670,000
0
0
0
0
670.100
1.01DIN - FOSTER gD
0
9.000
60000
/
0
0
0
00,009
TAPE atstoon PAVING
0
9
0
2/,800
162.009
0
0
392,61/
DODGE ST - 090 69 TO GOVERNOR
0
0
0
111,000
110,000
0
0
521,000
•
$I so CNOSSINGB - AMT Avg
t
1.000
111,161
0
0
0
/
113,009
_
RI IN CROSSINGS - DRO/CLISTON
I.f00
$2,006
0
0
0
0
0
96,001
S-WIDIN - /noUS9I/181 Avg
0
0
0
27.000
0
0
0
77,000
BURLINGTON If BRIDGE AECONST
17.100
1124S.009
0
0
9
0
0
11117.009
DODGE $T &RIDGE DICs poplin
0
10.000
116.000
0
0
0
0
125,000
Duval at BRIDGE WIDENING
75,000
160,000 1,711.090
/
0
0
6
1,067,006
BURLINGTON AT 91 AT SALSTON CM
0
0
0,000
06,000
0
0
0
50,000
-+
WOOLF Avg 9Nloct DECK Rgrlt■
0
0
00,006
t
0
0
0
16,008
BUALIKGTON ST roO»NIOGI
0
0
0
0
0
01,000
0
01,000
-N
GILSLAf BE In DOE DICK NLAMIR
0
77,000
0
0
0
0
0
72,100
cos[slloc 61096ALIS NBA
0
21,206
0
0
0
0
0
21.300
1.9
Rucn PAIR 61090AL0
0
17,161
0
/
6
0
S
13,269
■ILLOM CoSEO BANK MIDEMALK
0
17.)10
0
0
9
0
0
37.159
M DUBUQUE $T 310EMALK
0
0
1.000
17,008
0
0
0
00,000
SIDEWALK CONSTMUCVION FIT•
7.000
110,000
0
0
0
0
0
117.000
_
CIDI CLINTON ST - NASD 10 IOWA
12,000
10N.500
0
0
0
0
0
170,100
PAPCEL voS-2A (DLACKMANK PARK)
10.000
110,900
0
/
'0
0
0
165.600
MALSTON OAS[$ CNI69&L IMP
0
0
0
01.526
Ist,ats
106,692
0
009,110
pOrtOTI ACO L CLEARANCE
0
0
17,520
0
0
0
0
12,620
POOL rACILIIr
9
0
B 11250.101
9
0
0
11250,009
-•
AtSCEN 06 DIAMOND LIGNIA
0
12,606
0
6
9
0
0
27.000
BUS FACES SIPAN{ION/N[PLACEAT
0
060,006
020,000
660.000
110.000
386,000
0
2,120,000
"-
ANIMAL CONTROL FICILITI
0
0
0
0
0
60,000
600,000
669.001
AIRPORT MASTED PLAN 1
600,010
600,/09
0
/
0
0
0
600,609
AIRCRAFT PA191NG
0
0
0
45.00/
6
0
0
69,000
6E0TON ST CULVERT REPLACEMENT
0
0
171,000
0
9
•0
0
179,000
N CORRIDON nMENAGE gITr1610M
0
0
7,500
109,590
/
0
0
117,690
OACNARD/DDUGLASS STORK &ANSI
6
6
169,000
0
0
0
0
166,000
Sr6ucE AT MORN Stoll
1,000
61.000
0
0
0
0
0
$0,000
LANDFILL LEAC0A19 CONTROL
19,000
262,001
0
0
0
0
0
161,919
IOTAS
---116 000 -/ 697 6600 ..........
O0 -) 010 070 .........
O 695 1
/1. I6s .........
6 921 Iso
1W.1.1
...N.Ni.s...iNWN6NN
..1.......
NNdlh,N...i...i.....iN..i.......-.i..N
NNN
281
O
m
7-
6 -
BONDS ISSUED
IN MILLIONS
5-
4-
3-
2-
0-
74 75 76 77 78 79 80 81 82 83 84 U5 ab ul Cn ay Vu
FISCAL YEARS
282
CITY OF IOWA CITY
GENERAL OBLIGATION BOND ISSUES
1. Bonds paid for with
iroperty tax.
1. Bonds paid for with
roperty taxes and subject
o voters approval.
Bonds abated by enter -
rise funds revenues,
it special assessment.
CITY OF IOWA CITY
CAPITAL IMPROVITEWS PROCIM
IYBG - PY90
GENERAL OBLIGATION [OND[
PRIOR INP
TI16
FIST
PROJECT
Fiat
BURLINGTON LT PAYING REPASS
r
SCOTT BOULEVARD PAYING
1,300
61SNGTON/MELaOSt INTESSECTION
0
M[ GORE AYE PAVING
0
MOSSLT ROAD PAYING
0
DUBUQUE ROAD PAYING
,..
DUBUQUE AT - IOWA TO PINE
0
TAFT RPEEDrAI PAYING
35.000
1,031.500
0
DODGE Sf - 060 RD TO GOVERNOR
1,300
■1 am CROSSINGS . IST AYE
0
At OS CROSSINGS . DIO/CLISTON
0
BURLINGTON At BRIDGE RECONST
0
DODGE ST BRIDGE DICE REPAIR
0
SLMTON ST BRIDGE WIDENING
-i
BURLINGTON ST OR AT RALSTON CA
0
YOOLF AVE BRIDGE DICK REPAIR
I1
BURLINGTON ST FOOTBRIDGE
is
GILBERT ST BRIDGE DLCL REPAIR
0
MERCER PARR SIDEWALK
i.,
WILLOW CORES PANE SIDEWALK
0
N OUIUOUL AT SIDEWALK
J
SIDEWALN CONSTRUCTION FY96
0
CRDI CLINTON ST - WISH TO IOWA
130.000
BALATON CREEK CHANNEL IAP
-�
POOL FACILITY
0
ANIMAL CONTROL FACILITY
161,750
AIRPORT MARTEN PLAN 1
-.
RENTON AT CULVERT REPLACEMENT
0
a CORRIDOR SEWERAGE EXTENSION
"
OMCNANDIOOUGLASS STOMA 9909A
0
SPSSC9 ST 91014 59MCM
0
TOTAL
CITY OF IOWA CITY
CAPITAL IMPROVITEWS PROCIM
IYBG - PY90
GENERAL OBLIGATION [OND[
PRIOR INP
TI16
FIST
►110
Fiat
FYtO
FUTURE TRO
TOTAL
1,300
71,000
0
0
0
0
0
15,!00
0
0
0
0
35.000
1,031.500
0
1,076,500
1,300
20,000
0
0
0
0
0
71,500
0
0
/0,000
107,750
0
0
0
767,750
0
0
0
75,000
0
0
0
75,066
0
0
0
6,000
130.000
0
0
156,000
0
70.000
161,750
0
0
0
0
161,150
0
0
0
70,000
0
0
0
70,000
0
0
0
151.000
90,050
0
0
711,050
0
1,500
77.700
0
0
0
0
77,100
1.!00
71,000
0
0
0
0
0
77,500
77,000
593,000
0
a
0
0
0
661,010
0
10,000
16,750
0
0
0
0
46,750
75,000
160,000
597.000
0
0
0
0
017.000
0
0
5,000
71,000
0
0
0
70.000
0
0
45,500
0
0
0
0
05.660
0
0
0
0
0
41,000
0
11,000
0
77,000
0
0
0
0
0
71,000
0
17,100
0
0
0
0
0
17.160
0
77,750
0
0
0
0
0
17,119
0
0
7,000
19,000
0
0
0
77,000
7,000
7,000
0
0
0
0
0
10,000
12,000
151,300
0
0
0
0
0
170,500
0
0
0
0
190,067
151,719
0
737.115
0
0
0
1.750,900
0
0
0
1,750.060
0
0
0
a
0
40,000
605,000
115,900
400,000
400,000
0
0
0
0
0
690,0/9
0
0
109,000
0
0
0
0
100.099
0
0
7,300
109,500
0
0
0
117,000
0
4
79,000
9
0
0
0
79,990
7,000
47,000
0
0
0
0
0
$1,001
....................................................:
575,300 ! S/6r150
Ir017 700 1 791 750
...........................
161 397 1 711 119 105.000 7 1!i 115
............i
.............i.....i.M.i.....■■■.i.....i..■i.■..■.......
i■...M.i..■
283
\9
i
CITY OF I011A CITY
CAPITA. IDIPROVQ48NIS PROGRMI
PY86 - PY90
OPERATIONS
PROJECT PRIOR IR/ TTS6 rill rise fist rife rUTORE was TOTAL
PARCEL 163-2► (SLACKMAWR PARR) 0 10,500 0 0 0 0 0 10,500
MERCER 16 DIAMOND LIGHTS 0 22,000 0 0 0 0 0 77,000
SDS FLEET IIPAMSIOM/MEPI,ACERT 0 260,000 303,000 1101000 17,500 $7,900 0 670,000
AIRCRAFT PARKING 0 0 0 63,000 0 0 0 65,000
LANDFILL LEACHATE CONTROL 70,000 262,000 0 0 0 0 0 361,000
TOTAL 7f,000 !16 300 -103,000 ��-1!S 000-��n,700 -�- f7 Soo -- -* ......0
..i.R.i.R.
CONTRIBUTIONS
PROJECT PRIOR IRS rYS6 Fin file Fist FIND FUTURE IRS TOTAL
&VINGTON/RELROBE INTERSECTION 0 I6,s00 0 0 0 0 0 11,900
R3 RR CROSSINGS - IST AVE 0 0 22,300 0 0 0 0 22,300
0 OU9000E ST SIDEWALK 0 0 0 11,000 0 e 0 19,001
TOTAL -•.•...._0 ""ii;i"oo-'--ii;ioo ""'ii;ooi ••••.....0 .••......0 .•...•••.0 "---si;iii
................................................................................
SPECIAL ASSESSMENT
PROJECT PRIOR IRS rvI6 Ti17 FTI/ rise FIND FUTURE TRS TOTAL
ROMRET ROAD PAVING
ALLET PAYING FI06
DUBUOUE ROAD PAYING
TArT IP99DWAi PAYING
SIDEWALK COstTRUCT10M rise
0
7,000
0
0
0
0
100,000
0
0
127,000
0
0
0
0
0
0
0
0
0
0
302,000
0
66,000
362,006
0
0
0
D
0
0
0
/
0
6
0
302,000
110,000
66,000
162,000
127,600
FIs/
TOTAL
--x-11000
000u..
_
2)0,000
uu.uo.
........0
o..u.......o...o
.........0'100,000
oo.Mo..
........
0
onnoo
. ........0
..o..on
off
....oio.
284
W
CITY Of IOWA CITY
CAPITAL IWIZOMU NIS PROGI MI O
PY86 - IY90 N
rIDEIAL AID
PROJECT
POIos 700
r786
FIST
ri s
Fist
Fist
Puma: ins
TOTAL
MELROSE AVE PAYING
0
0
0
489.259
0
0
0
488.250
DUBUQUE AT - IONA TO PARK
0
0
491.2SO
0
0
0
C
491.250
OuOLISGT08 AT INIDGK AICONAt
0
650.000
0
0
0
0
0
650.000
DODGE At BAID69 DICK REPAIR
0
0
74.750
0
0
0
0
70.790
SENIOR 6T BRIDGE WIDENING
0
0
650.000
0
0
0
0
650.000
GILBERT AT BMIDGE DICK REPAIR
0
43.000
0
0
0
0
0
45.000
BUS 16991` EIPANSION/119PLAC941
0
720.000
715.000
720.009
262.500
767.300
0
1.100.000
TOTAL
................................................................................
.......ui
wax.mom..2
N.mommaiii
.uommeemi
u.ii4i'mm.
mioi'iii
NNuuaoi
NiiiiOi'iii
CONN. 099. &LOCK GRANT
PROJECT PRIOR TRA r786 Pi17 Fist Fist TWIG ruTGRE ins TOTAL
CAEINSIDE SIDEWALKS NAA
0
27.200
0
0
0
0
O
21.700
PARCEL 165.2A (OLACKNANK PARK)
15.000
119.900
0
0
0
0
0
174.900
RALSTON CREEK CHANNEL INP
0
0
0
157.570
199.540
157.747
0
506.415
PROPENT7 ACO 5 CLEARANCE
0
0
12.670
0
0
0
0
12.570
09417011 BT CuLPEAT REPLACEMENT
0
0
70.000
0
0
0
O
70.900
OACNAMD/DOUGLASS SiONK SEWER
0
0
175.000
0
0
0
0
173.000
TOTAL
..................................................
15.000
147.100
777.520
157.570
Isf .541
..............................
167.747
0
907.075
•uuuu.
su.o...
uuuuu
uuuW.n
.00uo.
0000u
uuoou
uuuno
F•.[1Ic7
CITY OF IOIVA CITY
CAPITAL IDIPROVD01fS PROGRAM
PY86 - PY90
STATE AID
PROJECT PRIOR TRS rTS6 ryq rise rise Tiro ruTusE was TOTAL
DODGE ST • 060 RD TO GOVIANOR 0 0 0 0 279,900 0 0 779,86
RI RR CROSSING& . lot AVE 0 0 66,900 0 0 0
sI RR CROAXINGS . 860/CLINION 0 31.300 0 0 0
SUALINGTON ST as At RALSTON CA 0 0 0 22,000 0 0 0 71900{
WOOL? AVE BRIDGE 69CR REPAIR 0 0 36,300 0 0 0 0 )&9600
TOTAL .........0 ....)1 SOD .. IOS,600 ..27 000 ..........
279,950 .........0 .........0 ..........
................sees ...........O...i... nnn.... .nunor. .NO...... ..n 639.150
..n..
I
ROAD USE TAX
PROJECT PRIOR IRS role ro67 rill riot fire FUTURE TRS TOTAL
BRADrOAD/FIRST AVE SIGNALS 0 19,000 0 0 0 0 0 ser000
690ION ST/NORRON TREA SIGNALS 0 0 0 2),000 0 0 0 27,000
X•VIDTA . POSTER RD 0 4.000 6,000 0 0 0 0 10,060
I -WIDTH • AANDUARY"AT AVE 0 0 0 17,000 0 0 0 27.000
TOTAL ..........0 ....2.1.
..0.
....`,000 ....SO 000 .........e .........0 .........0 ....lt 606
....................................i............• ..........................i...
286
The following abbreviations which appear on the Project Listings indicate the source of funding:
GO - General Obligation Bonds
SP - Special Assessments
OP = Operations
CO - Contributions
GR - General Revenue Sharing
FA - Federal Aid
SA - State Aid
RB - Revenue Bonds
RU - Road Use Tax
UC - Housing & Community Development Act
(Community Development Block Grant)
Nt
0
W
BRADFORD DRIVE AND FIRST AVENUE SIGNALIZATION
REFERENCE: Map A /1
DESCRIPTION OF PROJECT
This is a new project involving the installation of a two phase semi -actuated traffic controller with
overlane traffic indications and pedestrian indications. A traffic engineering study of the location
has revealed that the intersection meets the criteria of the Accident Experience Warrant as specified in
the Manual of Uniform Traffic Control Devices. Even though additional traffic may be attracted to
Bradford Drive from the neighborhoods east of First Avenue and motorists will experience additional
delay, the intersection will be safer.
Road Use Tax monies will fund this project.
FUTURE YEAR BUDGET IMPACTS
Electrical costs are estimated at $720 per year and maintenance costs at $300 per year.
IMPLEMENTATION SCHEDULE
What will be done?
Before FY86
FY86 Design and construction
FY87
FY88
FY89
FY90
After FY90
TOTAL
Beginning Finishing Source of
Date Date $ Funding
July 1985 Sept. 1985 19,000 RU
$19,000
289
I
290
BURLINGTON STREET PAVING REPAIR
REFERENCE: Map A 02
—
DESCRIPTION OF PROJECT
This is a new project involving
the removal and replacement of pavement which
is extensively cracked on
the block between Capitol Street
and Clinton Street. This block is a very
heavily traveled street and
replacement of cracked and settled concrete pavement is required before further extensive damage occurs.
If not funded, the street will
continue to deteriorate and may require more extensive repair in the
future.
This project will be financed with General Obligation bonds.
FUTURE YEAR BUDGET IMPACTS
at
This project will reduce future maintenance costs.
14
IMPLEMENTATION SCHEDULE
Beginning Finishing
Source of
What will be done?
Date Date
f Funding
Before FY86 Design
March 1985 June 1985
1,500 GO
FY86 Construction
July 1985 August 1985
34,000 GO
FY87
FY88
FY89
FY90
After FY90
TOTAL
135,500
290
w
BENTON STREET AND MORMON TREK BOULEVARD SIGNALIZATION
REFERENCE: Map A 03
DESCRIPTION OF PROJECT
This is a new project involving the installation of a two phase semi -actuated traffic controller with
8 if
rtraffic indications
pedestrian icThis
dm�be tF
residential gowthinthearea cntnues.Traffcengineeringstuies willnfTnueo monitor traffic
conditions in the area at the intersection. These signals will increase safety of pedestrians even
though it will also mean additional delay for those attempting to cross Benton Street.
Road Use Tax monies will fund this project.
The Comprehensive Plan projects continued growth in the area west of this intersection in Phase I of the
development sequence.
FUTURE YEAR BUDGET IMPACTS
Future costs are estimated at $870 per year for electricity and $360 per year for maintenance.
IMPLEMENTATION SCHEDULE
What will be done?
Before FY86
FY86
FY87
FY88 Design and construction
FY89
FY90
After FY90
TOTAL
Beginning Finishing Source of
Date Date f Funding
July 1987 Oct. 1987 23,000 RU
$23,000
291
;1
SCOTT BOULEVARD PAVING
REFERENCE: Map A 14
DESCRIPTION OF PROJECT
This project involves the paving of Scott Boulevard 31' in width from Court Street to Lower West Branch
Road and then to Rochester Avenue. Storm sewer facilities will also be installed. This project has
long-range benefits in providing a low -maintenance roadway from Highway 6 Bypass to Rochester Avenue.
When all the segments are intact it will provide a route significantly more attractive than the existing
facilities.
This project will be funded by General Obligation Bonds. As the project is planned, the City will pave
the road with the condition that the landowners give the rights-of-way to the City. This project would
qualify for Federal Aid to Urban Systems (FAUS) funds to partially fund it; however, this funding
requires rights-of-way to be purchased. To save time and costs of buying rights-of-way, the FAUS funds
may be put to better use on another project.
This project is included in the Comprehensive Plan and is consistent with the trafficway design stan-
dards. it will provide a truck route and aid in moving traffic from the BOI industrial area to I-80.
FUTURE YEAR BUDGET IMPACTS
This project will reduce maintenance costs on the gravel portion of Scott Boulevard north of Court;
however, there will be increased pressure for future road improvement to I-80.
IMPLEMENTATION SCHEDULE
What will be done?
Beginning Finishing Source of
Date Date f Funding
Before FY86
FY86
FY87
FY88
FY89 Design and Land Acquisition July 1988 May 1989 25,000 GO
FY90 Construction June 1989 Dec. 1989 1,051,500 GO
After FY90
TOTAL $1_076,500
292
w
BYINGTON ROAD AND MELROSE AVENUE INTERSECTION
REFERENCE: Map A 15
DESCRIPTION OF PROJECT
This is a new project involving the removal and replacement of the Byington Road and Melrose Avenue in-
tersection, along with associated storm sewer improvements, in order to provide motorists with a turning
radius which better suits the area. This project is needed in order to provide motorists a safe,
continuous turning movement from Melrose Avenue onto Byington Road. If not funded, the existing 900
left-hand turn will remain from Melrose Avenue onto Byington Road, which slows traffic unnecessarily.
This project will be financed by a contribution from the University of Iowa for a portion of the
construction and the rest by General Obligation bonds.
FUTURE YEAR BUDGET IMPACTS
Normal maintenance costs will be required.
IMPLEMENTATION SCHEDULE
What will be done?
Before FY86 Design
FY86 Construction
FY87
FY88
FY89
FY90
After FY90
TOTAL
Beginning
Finishing
Source of
Date
Date
f
Funding
March 1985
June 1985
3,500
GO
July 1985
Sept. 1985
38,500
GO/CO
293
$42,000
;
i
;I
I
I
l
MELROSE AVENUE PAVING
REFERENCE: Map A f6
DESCRIPTION OF PROJECT
This project will provide the continuation of the existing configuration of Melrose Avenue from the end
approximately
of the concrete pavement near West High
School to relocated Highway 218, a
facility which will accommodate the
distance
increased
of
flow of traffic
2,500 feet. This project will provide a
generated by relocated Highway 218.
Federal Aid to Urban Systems monies will
fund 75% of construction costs. The
rest will
be funded by
General Obligation Bonds.
This facility is a proposed improvement in the Comprehensive Plan. This
proposal
would construct
Melrose Avenue (a secondary arterial) at
primary arterial standards.
FUTURE YEAR BUDGET IMPACTS
Demands may be made to extend four lanes
to Burlington Street.
IMPLEMENTATION SCHEDULE
Beginning Finishing
Source of
What will be done?
Date Date
$
Funding
Before FY86
FY86
FY87 Design and Land Acquisition
July 1986 June 1987
1988
000
676,000
GO
FA/GO
FY88 Construction
Y 1987 June
FY89
FY90
After FY90
TOTAL
X4
0
294
$756,000
■
ROHRET ROAD PAVING IMPROVEMENT
REFERENCE: Map A /7
DESCRIPTION OF PROJECT
This project will provide for the paving
of Rohret Road 31'
in width from
Mormon Trek Boulevard to
relocated Highway 218. Storm sewer facilities will also be
installed.
This project is needed to
accommodate the increase in traffic flow from new subdivisions
adjacent to Rohret
Road.
A portion of this project could be funded
by Special Assessment, the rest
would be General Obligation
Bonds.
This project will service an area shown for
development in Phase I (1983-88)
of the Comprehensive Plan.
FUTURE YEAR BUDGET IMPACTS
Normal maintenance costs will be required.
IMPLEMENTATION SCHEDULE
Beginning
Finishing
Source of
What will be done?
Date
Date
S Funding
Before FY86
FY86
FY87
FY88 Design and Land Acquisition
July 1987
June 1988
25,000 GO
FY89 Construction
July 1988
Nov. 1988
302,000 GO/SP
FY90
After FY90
TOTAL
295
CM
0
296
ALLEY PAVING - FY86
REFERENCE: Map A 18 (3 locations)
DESCRIPTION OF PROJECT
—
This is a new project involving
the paving of alleys located in Block 1 of Lyon's
First Addition
(between Gilbert Street and Van
Buren Street, north of Bowery Street), north of E.
Davenport Street
—
between Reno Street and Pleasant,
and Raphael Place (between Rochester Avenue and Matz
Avenue and Clapp
Street and Parson Avenue). Other
areas may be added as requests are submitted. These
alleys are gravel
at the present time whereby potholes and dust are an ever -occurring problem. Dust
from the gravel
surfaces will be eliminated. If
not funded, the alleys will continue to have a dusty
and rough gravel
surface and will be a nuisance to
those that use them and live adjacent to them.
„
Paving of these alleys will be funded by special assessments to the property owners.
a�
Renters and property owners have petitioned the City for paving improvements.
°i
FUTURE YEAR BUDGET IMPACTS
Routine maintenance costs will be
reduced if this project is completed.
IMPLEMENTATION SCHEDULE
Beginning Finishing
Source of
What will be done?
Date Date S
Funding
Before FY86 Design
Jan. 1985 June 1985 7,000
SP
FY86 Construction
July 1985 Oct. 1985 108,000
SP
FY87
FY88
FY89
FY90
After FY90
TOTAL
$115,000
296
DUBUQUE ROAD IMPROVEMENTS
REFERENCE: Map A /9
DESCRIPTION OF PROJECT
This project will involve the construction of a new 28' wide paving with curb from Highway N1 north to
the fly -Vee driveway and widening to 28' wide with asphalt overlay continuing north 1100+ feet including
required storm sewer and sidewalk. The existing paving is only 18' in width. This project will provide
for proper storm drainage and street width to carry increased traffic volume due to development. Also,
the area along the fly -Vee is in need of repair.
Sidewalks ($44,000) may be funded by special assessments. The City can fund the road improvements
($156,000) with General Obligation Bonds. Construction and permanent easements will be required to
complete this project and it is anticipated that the property owners will give these at no cost to the
City.
FUTURE YEAR BUDGET IMPACTS
Normal maintenance costs will be required, but will be reduced from what is required now.
IMPLEMENTATION SCHEDULE
Beginning Finishing Source of
What will be done? Date Date S Funding
Before FY86
FY86
FY87
FY88 Design and Land Acquisition Aug. 1987 April 1988 6,000 GO
FY89 Construction May 1988 Sept. 1989 194,000 GO/SP
FY90
After FY90
TOTAL
291
$200,000
1
■
DUBUQUE STREET - IOWA AVENUE TO PARK ROAD
REFERENCE:. Map A /10
DESCRIPTION OF PROJECT
This project is based upon widening the street from the current 41' to 45'. It will involve the removal
and replacement of existing pavement with Portland cement concrete on Dubuque Street from Iowa Avenue to
Park Road. The storm sewer facilities will also be upgraded to meet the present standards. This
project is needed since the existing facility has deteriorated to such a degree that complete removal
and replacement is necessary. Nine trees on both sides of the street north of the Church Street
intersection would need to be removed to allow for the necessary widening of the street. Trees will be
replanted on either public or private right of way along the street.
Generally, Federal Aid to Urban Systems (FAUS) funding is only available for paving that is 49' wide and
won't be provided if the project is less than 45' wide. Funding is designated as FAUS 75% of construc-
tion and the rest from General Obligation Bonds.
Trafficway design standards in the Comprehensive Plan recommend pavement width between 31' and 49' on
L,
secondary arterials such as Dubuque Street.
FUTURE YEAR BUDGET IMPACTS
Normal maintenance costs will be required.
IMPLEMENTATION SCHEDULE
Beginning Finishing Source of
What will be done? Date Date ; Funding
,
Before FY86
FY86 Design March 1985 March 1986 20,000 GO
FY87 Construction April 1986 Oct. 1986 655,000 GO/FA
FY88
-
FY89
FY90
After FY90
TOTAL
_i675_000
298
■
I
w
EXTRA WIDTH PAVING - FOSTER ROAD
REFERENCE: Map A /11
DESCRIPTION OF PROJECT
This is a new project. The City pays the cost of collector and arterial street paving in excess of 28
feet in width. This includes Foster Road from Prairie du Chien west approximately 1800 feet. This area
is planned for future development. Traffic congestion may be a problem if arterial streets are not
paved to a width greater than 28 feet.
Extra width paving will be funded by Road Use Tax.
To comply with design standards, the City pays for the overwidth pavement. This project will facilitate
development of the area in Phase II (1988-1993) as projected in the Comprehensive Plan.
FUTURE YEAR BUDGET IMPACTS
Maintenance costs will not increase'because of overwidth pavement.
IMPLEMENTATION SCHEDULE
Beginning
What will be done? Date
Before FY86
FY86 Construction - western 700 ft. July 1985
FY87 Construction - eastern 1100 ft. July 1986
FY88
FY89
FY90
After FY90
TOTAL
299
Finishing Source of
Date f Funding
June 1986 4,000 RU
June 1987 6,000 RU
$10,000
N
■
TAFT SPEEDWAY PAVING IMPROVEMENTS
REFERENCE: Map A /12
DESCRIPTION OF PROJECT
This project involves the paving of Taft Speedway 28' in width, from Dubuque Street west to the cross-
road between Taft Speedway and Foster Road. Storm sewer facilities will also be installed. Graveled
residential streets within the City limits are a maintenance problem for the City and a nuisance for the
public. Current residents have requested this project. There will be development along Taft Speedway
that will mean increased traffic.
A portion of this project is to be funded by Special Assessment and the rest of it will come from
General Obligation Bonds.
FUTURE YEAR BUDGET IMPACTS
The project will reduce annual maintenance costs on this street.
IMPLEMENTATION SCHEDULE
Beginning Finishing Source of
What will be done? Date Date f Funding
Before FY86
FY86
FY87
FY88 Design July 1987 May 1988 20,000 GO
FY89 Construction June 1988 Nov. 1988 362,000 GO/SP
FY90
After FY90
TOTAL
300
$382,000
DODGE STREET - DUBUQUE ROAD TO GOVERNOR
REFERENCE: Map A /13
DESCRIPTION OF PROJECT
This project will involve the widening of Dodge Street to four lanes, 49' wide from Dubuque Road to
Governor Street. This project is needed since the amount of traffic has increased in that the existing
two lane facility cannot handle the traffic safely and adequately,
Urban State Traffic Engineer Program (USTEP) will fund 55% of the construction for this project; the
other 45% of construction and the engineering costs will be funded by General Obligation Bonds.
It is consistent with the Comprehensive Plan trafficway design standards.
FUTURE YEAR BUDGET IMPACTS
Normal maintenance costs will be required.
IMPLEMENTATION SCHEDULE
What will be done?
Beginning
Date
Finishing
Source of
Date
$
Funding
Before FY86
FY86
FY87
FY88 Design and Land Acquisition
Aug. 1987
April 1988
153,000
GO/SA
FY89 Construction
FY90
May 1988
Sept. 1988
370,000
GO/SA
After FY90
TOTAL
301
$523,000
RAILROAD CROSSING AT FIRST AVENUE
REFERENCE: Map A 014
DESCRIPTION OF PROJECT
This project will provide railroad crossing improvements over the Rock Island tracks on First Avenue.
This would provide a rubberized crossing on First Avenue. The existing Rock Island Railroad crossing at
the aforementioned location is in poor condition.
State Grade Crossing Surface Repair monies will fund 60% of the construction, the City's share is 20% of
ilroad
With
constthetion uncertainlus efundingiby the railroad costs. The acompany, othisthis has beenmovedback oneyearfrom
yshare
riba0fconstruction.
tlast
year's proposal.
FUTURE YEAR BUDGET IMPACTS
Maintenance costs will be reduced at crossings and less maintenance will be required to vehicles using
crossings.
IMPLEMENTATION SCHEDULE
TOTAL
Beginning
What will be done?
Before FY86
Source of
FY86
Design
FY87
Construction
FY88
Jan. 1986
FY89
1,500
FY90
July 1986
After FY90
111,500
TOTAL
Beginning
Finishing
Source of
Date
Date
S
Funding
Jan. 1986
June 1986
1,500
GO
July 1986
June 1987
111,500
GO/SA/CO
r�
$113,000
.4
a1
■
i Il
V
VEN
Q
RAILROAD CROSSING - DUBUQUE STREET AND CLINTON STREET Q�
303
REFERENCE: Map A d15
DESCRIPTION OF PROJECT
This project will provide railroad crossing improvements over the Rock Island tracks
on Dubuque Street
and Clinton Street. They will be asphalt crossings. The existing Rock Island Railroad
crossings at the
aforementioned locations are in very poor condition.
State Grade Crossing Surface Repair monies will fund 60% of the construction, the City's
share is 20% of
construction plus engineering costs. The railroad company's share is the remaining 20%
of construction.
With the poor financial status of the railroad, the City may have to fund their share.
The project has
been moved back one year from last year's proposal because the railroad company has
not agreed to
funding.
FUTURE YEAR BUDGET IMPACTS
Maintenance costs will be reduced at crossings and less maintenance will be required
to vehicles using
crossings.
IMPLEMENTATION SCHEDULE
Beginning Finishing
Source of
+
What will be done? Date Date $
Funding
"
Before FY86 Design and Agreements Jan. 1985 June 1985 1,500
GO
FY86 Construction July 1985 June 1986 52,500
GO/SA
_
FY87
FY88
FY89
—
FY90
After FY90
TOTAL $54,000
303
EXTRA WIDTH PAVING - FIRST AVENUE AND SANDUSKY DRIVE
REFERENCE: Map A 116 (2 locations)
DESCRIPTION OF PROJECT
This is a new project. The City pays the cost of collector and arterial street paving in excess of 28
feet in width. Streets included in the program are Phase IV of First Avenue from the north line of
First and Rochester, Part One, south approximately 240 feet; Sandusky Drive from Keokuk Street west to
Gilbert Street. Traffic congestion may be a problem if streets determined as collector or arterial are
not paved to widths greater than 28'.
Extra -width paving will be funded by Road Use Tax.
To comply with design standards, the City pays for the overwidth pavement.
FUTURE YEAR BUDGET IMPACTS
Maintenance costs will not increase because of overwidth pavement.
IMPLEMENTATION SCHEDULE
Beginning Finishing Source of
What will be done? Date Date $ Funding
Before FY86
FY86
FY87
FY88 Construction July 1987 June 1988 27,000 RU
FY89
FY90
After FY90
TOTAL
304
$27,000
"-!
r
I.J
BURLINGTON STREET BRIDGE RECONSTRUCTION
REFERENCE: Map B 117
DESCRIPTION OF PROJECT
This project will provide for the engineering and the reconstruction of the eastbound bridge over the
Iowa River on Burlington Street. This project was included in the five year plan approved by Council
previously. The deck and piers are deteriorating. The IDOT inspects deterioration of bridges and has
determined this bridge needs complete reconstruction. The IDOT allocates funds according to the
necessity of the project.
General Obligation Bonds, sold in December, 1982, will fund the design costs currently in progress.
Construction will be funded with $650,000 (maximum amount allowed per project) of Federal Aid Bridge
Replacement Program monies with the remainder financed by General Obligation Bonds. At this time, it is
anticipated that Federal funding will be available so that construction can begin in the 1985 construc-
tion season.
This bridge is located at the intersection of Burlington Street, Grand Avenue and Riverside Drive
(Highway 218/6). Burlington Street and Riverside Drive are existing arterial streets while Grand Avenue
Is projected as an arterial street in the Comprehensive Plan.
FUTURE YEAR BUDGET IMPACTS
This project will reduce future maintenance costs.
IMPLEMENTATION SCHEDULE
Beginning
Finishing
Source of
What will be done?
Date
Date
f
Funding
Before FY86
Design
Jan. 1983
Oct. 1984
72,000
GO
FY86
Construction
Aug. 1985
Aug. 1986
1,245,000
GO/FA
FY87
FY88
FY89
FY90
After FY90
TOTAL
$1,317,000
306
w
DODGE STREET BRIDGE DECK REPAIR
REFERENCE: Map B /18
DESCRIPTION OF PROJECT
This project will involve the repair of the Dodge Street bridge deck (over the C.R.I. d P. Railroad) and
approaches with dense concrete, a system used by the State of Iowa inrepairing highway bridge decks and
similar to the Park Road bridge repair. The Dodge Street bridge deck surface is deteriorating, in that
the concrete is spalling, creating many potholes.
Federal Aid to Urban Systems (FAUS) monies will fund $78,750 of construction costs, with the remainder
being funded by General Obligation Bonds.
FUTURE YEAR BUDGET IMPACTS
Future maintenance costs will be greatly reduced.
IMPLEMENTATION SCHEDULE
What will be done?
Before FY86
FY86 Design
FY87 Construction
FY88
FY89
FY90
After FY90
TOTAL
Beginning
Finishing
Source of
Date
Date
$
Funding
Sept. 1985
March 1986
10,000
GO
July 1986
Sept. 1986
115,000
GO/FA
$125,000
W
307 '
0
BENTON STREET BRIDGE WIDENING PROJECT
REFERENCE: Map B 019
DESCRIPTION OF PROJECT
This project will provide for the design and widening of the Benton street bridge over the Iowa River
from the existing two lane structure to a facility carrying four lanes. This project will include the
repair of an extensively deteriorated deck which is presently overlayed with asphalt. This project is
necessary since the amount of traffic has increased such that the existing two lane structure cannot
adequately accommodate the traffic.
Designs would be funded by General Obligation Bonds. Construction will be funded with ;650,000 (maximum
allowed per project) of Federal Aid Bridge Replacement Program monies and the remainder funded from
General Obligation Bonds. The actual date of construction will depend upon when Federal funding is
available.
This bridge is located on Benton Street just east of Riverside Drive (Highway 218/6). Both streets are
arterial streets and are shown as such in the Comprehensive Plan.
FUTURE YEAR BUDGET IMPACTS
Normal maintenance will be required.
IMPLEMENTATION SCHEDULE
308
Beginning
Finishing
Source of
What will be done?
Date
Date
i
Funding
Before FY86
Design
Jan. 1985
March 1986
75,000
GO
FY86
Land Acquisition
Jan. 1986
May 1986
160,000
GO
FY87
Construction
Aug. 1986
Aug. 1987
1,232,000
GO/FA
FY88
FY89
FY90
After FY90
TOTAL
$1,467,000
308
309
e
_
BURLINGTON
STREET BRIDGE AT RALSTON CREEK
REFERENCE: Map 0 120
DESCRIPTION OF PROJECT
This project will involve the repair of
the Burlington Street bridge deck
(over Ralston
Creek) with
dense concrete, a system used by the State of Iowa in repairing highway bridge decks.
The bridge deck
is deteriorating in that the concrete is
spalling, creating many potholes.
Urban -State Traffic Engineering Program
(USTEP) will fund approximately 55%
of the
construction, the
rest will be funded by General Obligation
Bonds.
FUTURE YEAR BUDGET IMPACTS
Present and future maintenance costs will
be greatly reduced.
IMPLEMENTATION SCHEDULE
Beginning Finishing
Source of
What will be done?
Date Date
S
Funding
Before FY86
FY86
FY87 Design
Sept. 1986 March 1987
5,000
GO
FY88 Construction
July 1987 Sept. 1987
45,000
GO/SA
FY89
FY90
After FY90
TOTAL
$50,000
309
WOOLF AVENUE BRIDGE DECK REPAIR
REFERENCE: Map B /21
DESCRIPTION OF PROJECT
This is a new project involving the repair
of the Woolf Avenue
bridge
deck (over Highway 6/218, and
Cedar Rapids and Iowa City Railway Co.) with a dense concrete
overlay,
a system used by the State of
Iowa in repairing highway bridge decks. The Woolf Avenue
bridge deck
is deteriorating in that that
concrete is spalling, creating many potholes.
If not funded,
the bridge
deck will continue to deterio-
rate, whereby an entirely new bridge deck will
be necessary.
Urban -State Traffic Engineering Program will
fund 55% of the
construction, the rest of the project will
be funded by General Obligation bonds.
FUTURE YEAR BUDGET IMPACTS
Present and future maintenance costs will be
greatly reduced.
IMPLEMENTATION SCHEDULE
Beginning
Finishing
Source of
What will be done?
Date
Date
$ Funding
Before FY86
FY86
FY87 Design and Construction
Sept. 1986
June 1987
84,000 GO/SA
FY88
FY89
FY90
After FY90
TOTAL
$84,000
310
_ o
BURLINGTON STREET FOOTBRIDGE
REFERENCE: Map B 022
DESCRIPTION OF PROJECT
" This is a new project involving installation of a footbridge over Ralston Creek adjacent to the south
side of the existing Burlington Street bridge. This project will provide a route for pedestrians along
the south side of Burlington Street when crossing Ralston Creek along the same alignment as the approach
sidewalk, thus moving the sidewalk further from the street curb.
The project will be financed by General Obligation bonds.
FUTURE YEAR BUDGET IMPACTS
Normal maintenance costs will be required.
IMPLEMENTATION SCHEDULE
Beginning Finishing Source of
What will be donel Date Date t Funding
Before FY86
t FY86
FY87
FY88
FY89
FY90 Design and Construction Aug. 1989 June 1990 41,000 GO
After FY90
TOTAL
311
$41,000
GILBERT STREET BRIDGE DECK REPAIR
REFERENCE: Map B 023
DESCRIPTION OF PROJECT
This is a new project involving the repair of the Gilbert street bridge deck (over Ralston Creek) with
a dense concrete overlay, a system used by the State of Iowa in repairing highway bridge decks. The
Gilbert Street bridge deck surface is deteriorating in that the concrete is spalling, creating many
potholes. If not funded, the bridge deck will continue to deteriorate, whereby an entirely new bridge
deck will be necessary.
Federal Aid to Urban Systems will fund 75% of construction costs and the rest will be funded by General
Obligation bonds.
FUTURE YEAR BUDGET IMPACTS
Present and future maintenance costs will be greatly reduced.
IMPLEMENTATION SCHEDULE
What will be done?
Before FY86
FY86 Design and Construction
FY87
FY88
FY89
FY90
After FY90
TOTAL
O
Beginning Finishing Source of
Date Date f Funding
Sept. 1985 June 1986 72,000 FA/GO
$72,000
____=__
312
1
CREEKSIDE SIDEWALKS NEIGHBORHOOD STRATEGY AREA
REFERENCE: Map D 024 (3 locations)
DESCRIPTION OF PROJECT
Existing sidewalks in the Creekside Area have deteriorated to the paint where residents have specific-
ally requested repair be done. Many streets are not served with sidewalks and residents requested that
high traffic areas be supplied with sidewalks. This project will be funded by CDBG monies. It was
approved by the CCN for the following locations:
7th Avenue Court - New on north side from 7th Avenue east to Creekside Park.
Muscatine Avenue - Repair/replace south side from Rundell Street east to 7th Avenue.
.. Muscatine Avenue - New on north side from Garden Street east to 5th Avenue.
i
This project is consistent with trafficways design standards Of the Comprehensive Plan. This project
adheres to the policy approved by CCN and City Council of allocating CDBG funding to redevelopment
areas.
FUTURE YEAR BUDGET IMPACTS
This project will not necessitate the infusion of additional funding. The project will remedy existing
problems and postpone the need for any future funding for the next 10-15 years. It may require a
subsidy for snow removal for elderly residents.
IMPLEMENTATION SCHEDULE
Beginning Finishing Source of
What will be done? Date Date S Funding_
Before FY86
FY86 Design and Construction July 1985 Nov. 1985 23,200 IIC
FY87
FY88
FY89
FY90
After FY90
- TOTAL
;23,200
313
MERCER PARK SIDEWALK
REFERENCE: Map B 025
DESCRIPTION OF PROJECT
This project will provide sidewalk along Dover Street on the east side of Mercer park, and will join
with the existing sidewalk in the area. Since the Village Green area is nearly fully developed, access —
along the park is necessary for pedestrian use and safety. General Obligation bonds will fund this
sidewalk.
— I
This project is consistent with the trafficway design standards of the Comprehensive Plan.
i
FUTURE YEAR BUDGET IMPACTS
w
Additional funds will be necessary for snow removal.
IMPLEMENTATION SCHEDULE
Beginning Finishing Source of
What will be done] Date Date f Funding j
Before FY86
FY86 Design and Construction July 1985 Oct. 1985 12,100 GO
FY87
FY88 r
FY89
FY90
After FY90
TOTAL f12,10D
314
I
WILLOW CREEK PARK SIDEWALK
REFERENCE: Map B 026
DESCRIPTION OF PROJECT
This project will provide sidewalk along Benton Street and Teg Drive on the north and east sides of
Willow Creek Park. Since the Penny Bryn area is nearly fully developed, access along the park is
necessary for pedestrian use and safety. General Obligation bonds will fund this sidewalk.
It is consistent with the Comprehensive Plan trafficway design standards.
FUTURE YEAR BUDGET IMPACTS
Additional funds will be required for snow removal.
IMPLEMENTATION SCHEDULE
Beginning Finishing Source of
What will be done? Date Date f Funding
Before FY86
FY86 Design and Construction July 1985 Oct. 1985 37,350 GO
FY87
FY88
FY89
FY90
After FY90
TOTAL
315
$37,350
NORTH DUBUQUE STREET SIDEWALK IMPROVEMENT PROJECT
REFERENCE: Map B 127
DESCRIPTION OF PROJECT
This project involves the widening of the existing sidewalk located on the west side of Dubuque Street
between Kimball Road and Mayflower Apartments. The sidewalk is currently 4' wide and the proposed width
is 8'. Due to the high rate of 'pedestrian traffic on Dubuque Street, north of Park Road which origi-
nates mainly from the Mayflower Apartments, the existing 4' wide sidewalk located on the west side of
Dubuque Street should be replaced with a wider facility.
If the University of Iowa contributes 50% of the construction cost, the City will fund the rest with GO
bonds.
This project is consistent with the trafficway design standards of providing sidewalks along streets.
The area served by the sidewalk is shown for development during Phase I and II of the Comprehensive plan
(1983-93).
FUTURE YEAR BUDGET IMPACTS
Additional funds will be necessary for snow removal.
IMPLEMENTATION SCHEDULE
Beginning
What will be done? Date
Before FY86
FY86
FY87 Design Jan. 1987
FY88 Construction July 1987
FY89
FY90
After FY90
TOTAL
b
O
316
Finishing
Source of
Date
f
Funding
June 1987
3,000
GO
Oct. 1987
37,000
GO/CO
$40,000
SIDEWALK CONSTRUCTION - FY86
REFERENCE: Map B 028 (10 locations)
DESCRIPTION OF PROJECT
This is a new project involving the installation of sidewalk along various streets where it does not
exist:
Rochester Avenue - South side from First Avenue east to Mt. Vernon Drive where missing.
Weeber Street - Both sides from Benton Street south to existing.
Harlocke Street Both sides at locations just east of Weeber Street.
Capitol street - Both sides from Benton Street north to Court Street where missing.
Benton Street - South side from Mormon Trek Boulevard east to Willow Creek Park.
Friendship Street - Both sides from First Avenue to Seventh Avenue where missing.
First Avenue - West side from Court Street to Rochester Avenue where missing.
w Bloomington Street - Both sides from Reno Street east where missing.
Pleasant Street - Both sides from Rochester Avenue to Bloomington Street.
Hollywood Boulevard - North side on lot just west of Western Road.
If not funded, pedestrians will be required to walk in the street or use the sidewalk on the opposite
side of the street, if it exists.
Property owners will be specially assessed for design and construction of sidewalk on their property.
General Obligation bonds will fund construction of curb, gutter and crosswalks, their design and
inspection.
FUTURE YEAR BUDGET IMPACTS
There may be costs related to fixing broken sidewalks.
IMPLEMENTATION SCHEDULE
Beginning Finishing Source of
What will be done? Date Date f Funding
Before FY86 Design Jan. 1985 June 1985 7,000 GO
FY86 Construction and Inspection July 1985 Oct. 1985 130,000 GO/SP
FY87
FY88
FY89
FY90
After FY90
TOTAL $137,000
317 -=c ------
O
Q
0
W
0
CBO - CLINTON STREET
REFERENCE: Map C 029
DESCRIPTION OF PROJECT
This project requires replacing the existing pavement with Portland cement concrete on Clinton Street,
from Iowa Avenue to Washington Street. It includes replacing broken sidewalk, curb and sidewalk vaults
W (as necessary) and installing light fixtures as well as tree wells and minor amenities. This project j
is needed to bring the area up to the standards of the adjacent downtown area.
-i
This project will be financed by General Obligation bonds.
W
The improvement is consistent with the City's policy to upgrade the downtown area surrounding the Urban
Renewal Area.
FUTURE YEAR BUDGET IMPACTS
The street will be similar to other downtown streets; it will need normal maintenance. I
I
_) IMPLEMENTATION SCHEDULE
Beginning Finishing Source of
What will be done? Date Date $ Funding
Before FY86 Design July 1984 March 1985 12,000 GO
FY86 Construction June 1985 Sept. 1985 158,500 GO
FY87
FY88
FY89
FY90
After FY90
r TOTAL $170,500
iI
319 � I
PARCEL 165-2a (BLACKHAWK MINI -PARK REHABILITATION)
REFERENCE: Map C 030
DESCRIPTION OF PROJECT
This project is to repair and upgrade Parcel 065-2a. This site was developed to serve as a temporary
park in 1974. It is now in disrepair and is deteriorating. The quality of this site is no longer
comparable in any manner to the City Plaza. In order to link this site with the Plaza, the base soil
needs to be landscaped, in addition, water lines and sewer drains will be added. The cost also includes
adding furnishings like those in the City Plaza and constructing a stage.
Funding will be available from the sales proceeds of Parcel 64-1b and 65-2b. The proceeds from the sale
of Parcel 64-1b are sitting in CDBG funds.
Plans are consistent with the Comprehensive Plan directive to improve and maintain the downtown.
FUTURE YEAR BUDGET IMPACTS
Future maintenance, similar to the City Plaza, will be required. Improvements will provide additional
pedestrian space in the downtown.
IMPLEMENTATION SCHEDULE
What will be done?
Before FY86 Design
FY86 Construction
FY87
FY88
FY89
FY90
After FY90
TOTAL
Beginning
Finishing
Source of
Date
Date
f
Funding
Feb. 1985
June 1985
15,000
OP/HC
July 1985
Dec. 1985
130,400
HC
320
$145,400
� o
RALSTON CREEK CHANNEL IMPROVEMENTS - CREEKSIDE AREA
REFERENCE: Map C 131
DESCRIPTION OF PROJECT
This project involves channel widening, bank stabilization, culvert enlargement, and related interior
_ drainage improvements to increase stormwater carrying capacity of Ralston Creek from Court and Muscatine
to First Avenue. This project is designed to reduce flooding and the potential for loss or damage of
property in the creekside neighborhood. It implements another phase of the Ralston Creek Watershed
Management Plan.
Community Development Block Grant monies will fund land acquisition, design and 50X of construction. GO
Bonds will fund the other 50% of construction. Completion of the project is contingent upon CDBG
funding.
^I
It
s consistent
ith
iComprehensivewt
nt Plan. it
Plan Comprehensive.
the preserve andnprotect stream channelseandatheireheadwaters." implements
J FUTURE YEAR BUDGET IMPACTS
free-flow of
J it will benefitsrareiin termsdic of stabilized propertyPublic
values, i.e. propertiesent to nnot being flood -prone. creek. Long -tern
IMPLEMENTATION SCHEDULE
Beginning finishing Source of
-- What will done?
Date Date f Funding
Before FY86
FY86
FY87
FY88
Design and Land Acquisition
July 1987
153,520 11C
ec. 1987
Nov. 1988 399,095 GO/HC
FY
Construction - Phase 1
July 1988
Jul 1989
y
Nov. 1989 306,695 GO/HC
90
FY90
Construction - Phase II
After FY90
$859,310
TOTAL
=____=__=
321
1
RALSTON CREEK PROPERTY ACQUISITION AND CLEARANCE
REFERENCE: Map C 032
DESCRIPTION OF PROJECT
Thistproject in This wothe uld acquititio Cand ity cleto arance
epair of a proingtwall,lrestabilizentherbank,aadjacent
dremove
Rale
on
Cree
a seriously dilapidated house.
This project was not high enough on the CCN's priority list to be included in their 1985 entitlement. It
will be reviewed again for their 1986 entitlement.
sistent with the Ralston Creek Watershed Management Plan.
These improvements are con
FUTURE YEAR BUDGET IMPACTS
periodic lot mowing and maintenance by Public Works.
This project will require
IMPLEMENTATION SCHEDULE Finishing Source of
Beginning Date
f Funding.
What will b� Date
Before FY86
FY861986 Sept. 1986 32,520 tic
FY87 Land Acquisition, Demolition July
FY88
FY89
FY90
After FY90
$32,520
TOTAL ---
322
i I
POOL FACILITY
REFERENCE: Map C /33
DESCRIPTION OF PROJECT
This project involves replacing the existing City Park pool with a new pool facility. The existing pool
Is 35 years old; the normal life of an outdoor pool is 25-30 years. At any time a major breakdown, such
as the collapse of the return pipe which is under the center of the pool or failure of the filter
system, could make it impractical to repair and reopen the pool.
FUTURE YEAR BUDGET IMPACTS
A more sophisticated pool facility would probably mean higher operating costs.
IMPLEMENTATION SCHEDULE
Beginning Finishing Source of
What will be done] Date Date S Funding
Before FY86
FY86
FY87
FY88 Design, Construction, Inspection July 1987 May 1988 1,250,000 GO/OP
FY89
FY90
After FY90
TOTAL
01*3
$1,250,000
0
IV
MERCER PARK DIAMOND NO. 4 LIGHTS
REFERENCE: Map C t34
DESCRIPTION OF PROJECT
This is a new project. Replace inefficient incandescent light, with metal halide lights. The existing
lights are 17 years old and inefficient. Foot candle readings have dropped well below normal levels.
The pay back in energy costs will be approximately six years, based on the current rate (less if rates
continue to go up).
FUTURE YEAR BUDGET IMPACTS
These lights cost less than the existing lights for electricity use. Mercer Park ballfield lights,
during the 1983 summer, consumed 15,680 kilowatts of electricity. During the same period in 1984 (after
the conversion to metal halide lights on Diamond tl, the consumption was 12,160 kilowatts. During the
course of that comparison year, there was an 18% increase in playing times. Despite the increase in
playing time, consumption decreased 22%.
IMPLEMENTATION SCHEDULE tI
Beginning Finishing Source of
What will done?
Date Date S Funding
Before FY86 Sept. 1985 Nov. 1985 22,000 OP
FY86 Construction
FY87
FY88
FY89
FY90
After FY90
$22,000
TOTAL
324
BUS FLEET EXPANSION/REPLACEMENT
REFERENCE: Map C 035
DESCRIPTION OF PROJECT
This project provides for the acquisition and remanufacture of transit coaches to replace worn-out
equipment and to expand the fleet. The City's bus fleet currently includes 29 buses; 14 of these are
now 12 or more years old. Growing demand for transit service has meant that more buses are needed at
peak periods - additional vehicles should be acquired for this purpose.
Funding for buses is projected at 75% Federal Transit Assistance, 25% from Transit Replacement Reserve.
Currently, City policy encourages the use of mass transit, particularly for trips
to the down-
town/University area. Only through a
planned vehicle
replacement program can we continue
providing
quality service.
FUTURE YEAR BUDGET IMPACTS
J As our present coaches get older, they
are becoming more
and more expensive
to maintain.
Replacing them
will reduce maintenance costs for each
bus. However, buses
added to the fleet
will increase
our total
operating costs.
IMPLEMENTATION SCHEDULE
Beginning
Finishing
Source of
What will be done?
Date
Date
f
Funding
Before FY86 Purchase 6 buses
Jan. 1985
FY86 Pay for 6 buses
Dec. 1985
960,000
FA/OP
FY87 Remanufacture 6 buses
July 1986
Oct. 1986
420,000
FA/OP
FY88 Remanufacture 6 buses
July 1987
Oct. 1987
440,000
FA/OP
FY89 Replace 2 buses
July 1988
May 1989
350,000
FA/OP
FY90 Replace 2 buses
July 1989
May 1990
350,000
FA/OP
After FY90
TOTAL
$2,520,000
325
ANIMAL CONTROL FACILITY
REFERENCE: Map C 036
DESCRIPTION OF PROJECT
This is a new project to construct, equip and furnish a new Animal Control facility. The present Animal
Control facility located on Kirkwood Avenue is too small to humanly accommodate the number of animals
routinely housed there; it provides no isolation space for deceased animals and has inadequate facili-
ties for staff operations and public services. Some animal control activities, particularly the
impoundment of animals, may have to be curtailed or alternative facilities for housing acquired.
General Obligation bonds would finance this project.
FUTURE YEAR BUDGET IMPACTS
An estimated annual cost of approximately $2,500 would be required for adequate maintenance.
IMPLEMENTATION SCHEDULE
Beginning Finishing Source of
What will be done? Date Date $ Funding
Before FY86
FY86
FY87
FY88
FY89
FY90 Design Sept. 1989 May 1990 40,000 GO
After FY90 Construction; equipping; etc. June 1990 Aug. 1991 405,000 GO
TOTAL $445,000
326
U
AIRPORT MASTER PLAN IMPROVEMENTS I
REFERENCE: Map C 037
DESCRIPTION OF PROJECT
This project should bring the Iowa City Airport back into compliance with FAA regulations. It includes
purchasing land and aerial easements and constructing a 355 feet extension to runway 24.
General Obligation Bonds will fund this project. The Airport Master Plan If is on the pending list; it
is contingent upon qualifying for FAA funding.
This master plan is specifically consistent with the 1978 Comprehensive Plan.
FUTURE YEAR BUDGET IMPACTS
Capital improvements must be done soon to be eligible for FAA funding.
IMPLEMENTATION SCHEDULE
What will be done?
Before FY86 Land Acquisition, Design
FY86 Construction of Extension
FY87
FY88
FY89
FY90
After FY90
TOTAL
327
Beginning
Finishing
Source of
Date
Date
f
Funding
Oct. 1984
June 1985
400,000
GO
July 1985
Aug. 1985
400,000
GO
$800,000
_________
AIRCRAFT PARKING
328
REFERENCE: Map C #38
DESCRIPTION OF PROJECT
This is a new project. Additional terminal aircraft parking ramp is needed
to accommodate
the increased
use of the airport by corporate cabin class aircraft, because of the increased use of
the airport by
corporate cabin class aircraft. The ramp is becoming very crowded with
the larger
aircraft and is
becoming a real safety issue.
This project would be funded by Operations.
It is consistent with the approved Master Plan for the Iowa City Airport.
FUTURE YEAR BUDGET IMPACTS
There will be minimum cost increase for snow removal.
i
IMPLEMENTATION SCHEDULE
Beginning Finishing
Source of
What will be done? Date Date
f
Funding
Before FY86
FY86
FY87
FY88 Engineering Design & Construction July 1987 Aug. 1987
45,000
OP
FY89
FY90
After FY90
TOTAL
$45,000
328
0
BENTON STREET CULVERT REPLACEMENT
REFERENCE: Map C 039
DESCRIPTION OF PROJECT
This is a new project involving the removal and replacement of the concrete box culvert under Benton
Street at the drainageway located just west of Orchard Street along with the purchase of the property
located at 228 West Benton, which is located adjacent to and in the drainage channel. The culvert under
.. Benton Street is collapsing and a northerly extension of the culvert constructed of concrete block is
adjacent to the concrete block basement wall of the property located at 228 West Benton Street. Water
enters the basement during wet weather conditions. If not funded, the culvert will continue to deterio-
rate and may collapse causing major traffic problems.
The design and construction will be funded by General Obligation bonds. COBG monies will purchase the
house. It was not high enough on CCN's priority list to be included in their 1985 entitlement; it will
be reviewed again for their 1986 entitlement.
FUTURE YEAR BUDGET IMPACTS
This project will reduce future maintenance costs.
IMPLEMENTATION SCHEDULE
Beginning Finishing Source of
What will be done? Date Date f Funding
I Before FY86
FY86
FY87 Design, Land Acquisition, July 1986 Dec. 1986 178,000 GO/11C
Construction
FY88
FY89
FY90
After FY90
TOTAL $178,000
329
NORTH CORRIDOR SEWER
REFERENCE: Map C !40
DESCRIPTION OF PROJECT
This project involves the extension of a 24" trunk sewer from the intersection of Dubuque Street and
Taft Speedway northeast approximately 1,800 lineal feet. Portions of the existing trunk sewer between
Prairie du Chien Road and Dubuque Street are undersized to handle future flaws. This project will allow
for future development of land between Prairie du Chien Road and Dubuque Street north of the future
Foster Road extension.
General Obligation Bonds will finance this project; they will be abated by sewer revenue.
This trunk line is shown in the Sanitary Sewer System Facility Plan as a future improvement and the
Comprehensive Plan shows the area to be served by this sewer in Phase II development. Construction in F
Phase I, 1988, will support Phase II development.
FUTURE YEAR BUDGET IMPACTS
No extra maintenance costs will be necessary other than periodic cleaning of pipes.
IMPLEMENTATION SCHEDULE
Beginning Finishing Source of
What will be done? Date Date $ Funding _
Before FY86
FY86
FY87 Design Aug. 1986 Jan. 1987 7,500 GO
FY88 Construction July 1987 Dec. 1987 109,500 GO
FY89
FY90
After FY90
TOTAL
330
$117,000
n
ORCHARD STREET AND DOUGLASS STREET STORM SEWER
REFERENCE: Map C 141
DESCRIPTION OF PROJECT
This is a new project involving the replacement of an open concrete channel drainageway with a rein-
forced concrete box culvert under Douglass Street at Orchard Street and extending near the north
property line of 'the property addressed 212 Douglass Street. This project will provide adequate
drainage for the property north of Douglass Street, stop the channel from freezing, and prevent flooding
of property in the area.
W
General Obligation bonds will finance the design and purchase of easements; CDBG monies will finance
construction.
FUTURE YEAR BUDGET IMPACTS
This project will decrease the City's maintenance costs.
IMPLEMENTATION SCHEDULE
Beginning Finishing Source of
What will be done? Date Date f Funding
Before FY86
FY86
FY87 Design, Easements, Construction Jan. 1986 Dec. 1986 164,000 GO/HC
FY88
FY89
FY90
After FY90
TOTAL $164,000
J
331
■
SPRUCE STREET STORM SEWER
REFERENCE: Map C 042
DESCRIPTION OF PROJECT
This is a new project and will provide an enclosed pipe drainage system from the Iowa -Illinois Gas b
Electric Detention Basin along the Rock Island Railroad to Pine Street, and will eliminate rear yard
flooding of the properties along Spruce Street adjacent to the Rock Island Railroad and the Iowa -
Illinois property. These properties are continuously flooded and remain wet during the rainy seasons.
General Obligation bonds will finance this project.
Current subdivision design standards require adequate storm sewers and drainageways to eliminate the
potential for frequent flooding.
FUTURE YEAR BUDGET IMPACTS
This project will reduce the cost of maintaining the open ditch along the Rock Island Railroad and will
eliminate flood damage to the affected properties.
IMPLEMENTATION SCHEDULE
What will be done?
Before FY86 Design
FY86 Construction
FY87
FY88
FY89
FY90
After FY90
TOTAL
332
Beginning
Finishing
Source of
Date
Date
$
Funding
Jan. 1985
June 1985
3,000
GO
July 1985
Oct. 1985
47,000
GO
$50,000
E
9-9
LANDFILL LEACHATE CONTROL
REFERENCE: Flap C /43
DESCRIPTION OF PROJECT
This is a new project and will provide for the removal of ground and surface water from the landfill
waste site to the receiving stream by installing an underground collection system and adding sufficient
cover to prevent surface water from entering the waste. This project will prevent the flow of leachate
from the landfill, and is necessary to satisfy the Administrative order issued by the Iowa Department of
Water, Air and Waste Management.
The Landfill fund balance will be used to finance this project.
It is the City's responsibility to provide land disposal of solid waste in an environmentally acceptable
manner.
FUTURE YEAR BUDGET IMPACTS
This project should decrease operating costs substantially.
IMPLEMENTATION SCHEDULE
What will be done?
Before FY86 Design
FY86 Construction
FY87
FY88
FY89
FY90
After FY90
TOTAL
Beginning
Finishing
Source of
Date
Date
f
Funding
May 1984
Dec. 1984
79,000
OP
July 1985
Nov. 1985
262,000
OP
333
$341_000
CIP PENDING LIST
PROJECT
CIVIC CENTER EXPANSION
The Space Needs Committee is working on plans to expand the
Civic Center. It includes substantial additions to the Fire
Department, the Police Department and the office space. The
plans also intend to remodel the current Civic Center. The
remodeling and expansion will make the City offices totally
accessible to handicapped citizens. In FY85, the Committee
will present short-term and long-term plans to the City
Council. Funding of such a project may be done with General
Obligation bonds, but they must be approved by citizens in an
election.
WASTEWATER TREATMENT FACILITY
This project includes construction of the new wastewater
treatment facility, completion of the SE interceptor sewer,
the outfall relief system, and certain system rehabilitation.
This improvement is needed to construct a wastewater treat-
ment facility which will meet Federal and State regulations
governing discharge of wastewater. This project is specifi-
cally recommended in the Comprehensive Plan. There will be
increased maintenance costs in operating the proposed larger
wastewater treatment facility and a minimal cost in main-
taining the trunk sewers. Wastewater discharge from the Iowa
City wastewater treatment facility will conform to Federal
and State regulations regarding discharge of effluent.
EXISTING WASTEWATER TREATMENT PLANT UPGRADE
The existing plant is working with some very worn mechanical
equipment in a deteriorating structure. In FY85, Council will
receive a study and proposed plans for the whole Waste Water
Treatment Facility. Decisions that are made concerning the
Waste Water Treatment Facility will determine the extent to
which the existing plant needs to be upgraded.
334
ESTIMATED
PROJECTED COST
Costs to be determined.
The costs for this project
are very unpredictable at
this time.
f 530,000
PROJECT
ESTIMATED
PROJECTED COST
PARKING FACILITIES
A study will be completed in FY85 on the need for additional
Costs to be determined by
parking facilities in the Central Business District.
the study.
POOL COMPLEX
The Iowa City community is short on swimming pool space. The
Costs to be determined.
school system, the University and the City are considering a
joint facility. The Parks and Recreation Commission recommends
that the City not contribute more than $2.5 million for a joint
facility.
KIRKWOOD AVENUE AND DODGE STREET SIGNALIZATION
This project will involve the installation of a two-phase semi-
f 20,000
actuated traffic control with overlane traffic indications and
pedestrian indications at the intersection of Kirkwood Avenue
and Dodge Street. This project will be needed if traffic volumes
continue to increase from the north and south feeding onto Kirkwood
Avenue.
RIDGE ROAD AND DUBUQUE STREET INTERSECTION
This project is needed to improve the right turn movement from
f 138,000
Ridge Road onto Dubuque Street. Currently, traffic proceeding
south on Ridge Road, then turning north onto Dubuque Street must
use both lanes of Dubuque Street. City engineers will develop
some alternatives to alleviating the problem.
AIRPORT MASTER PLAN 11
Additional land acquisition and aerial easements improvements
$2,790,238
to runways and taxiways. To be done after AIRPORT MASTER PLAN I
if FAA funding will be approved.
335
a
PROJECT
RIVER CORRIDOR BUFFER AND TRAIL SYSTEM
ESTIMATED
PROJECTED COST
The project establishes a continuous pedestrian and bicycle trail
along the Iowa River including 100 foot vegetative buffer where
possible. The proposed trail system provides an energy -conserving
means of connecting existing parks, historic sites, and areas of
residential, commercial, cultural and recreation interests. The
system relates directly to the Comprehensive Plan's goal - to
protect and enhance the environmental quality of the City and its
environs, and to wisely use and conserve energy. The buffer and
trail system will require maintenance and periodic repair - mowing
and brush trimming along the trail will be necessary. Protection
and enhancement to surface -water quality provided by a vegetative
buffer will alleviate extensive runoff and erosion from urban land
uses.
IOWA AVENUE RESTORATION
This project provides for the rehabilitation of Iowa Avenue from
Gilbert Street to Clinton Street. It includes construction of a
landscaped median in these three blocks which would result in the
elimination of the parking in the middle of the street. The demand
for parking spaces in this area necessitates that alternative
parking be provided before the parking in the middle of the street
can be eliminated.
336
f 357,585
Costs to be determined by
study.
i
city of Iowa city
MEMORANDUM
DATE: May 14, 1985
T0: City Council, City of Iowa City
FROM: Iowa City Housing Commission
RE: Extract of Minutes of May 14, 1985, meeting of Housing Commission
At a meeting of the Housing Commission on May 14, 1985, sale
of the Chauncey Swan Parking Lot Area was discussed. It was
the consensus of the Commission at that time that they would
urge the City Council not to sell that property nor commit it
for non-governmental usage until some kind of long-range
study as to the future needs of the City of Iowa City could
be made.
9-Z/