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Home My WebLink About2008-01-24 Info Packet~ i ~~~ ®a7~ ~' ~III~ ~ ~. +. MIIr®r~~ --~c...~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET January 24, 2008 JANUARY 28 WORK SESSION ITEMS IP1 Council Meetings and Work Session Agenda IP2 Memorandum from the JCCOG Executive Director: ECICOG Board of Directors Appointment IP3 Memorandum from JCCOG Executive Director and Assistant Transportation Planner: Bicycle Friendly Community Application IP4 Memorandum from the Parks and Recreation Director: DogPAC Revenue Sharing Agreement MISCELLANEOUS IP5 Memorandum from the City Attorney: Legal Opinion re: Conflict of Interest IP6 Memorandum from the City Clerk: City Election Costs IP7 Memorandum from the City Clerk: Meeting Schedule (March -June) IP8 Memorandum from the Housing and Community Development Commission: Request for funding from the Housing Trust Fund of Johnson County IP9 Memorandum from the Public Works Director: Snow and Ice Control IP10 Memorandum from the JCCOG Assistant Transportation Planner: Public meeting to discuss traffic calming on N. Dubuque Road IP11 Memorandum from the Housing Rehabilitation Office: TARP (Targeted Area Rehabilitation Program) overview and year-to-date update IP12 E-mail from Douglas Elliott: Public Leadership Group Meeting rescheduled to February 21, 2008 IP13 Quarterly Investment Report October 1, 2007 -December 31, 2007 [submitted by Brian Cover, Senior Accountant] Invitation: The James Gang Open House, January 31St DRAFT MINUTES IP14 Telecommunications Commission: December 18, 2007 IP15 Youth Advisory Commission: January 16, 2008 IP16 Airport Commission: January 10, 2008 1 = j ~i~r®d1 .:III~~~ "~~~~~ CITY COUNCIL INFORMATION PACKET -•~...__ CITY OF IOWA CITY www.icgov.org January 24, 2008 JANUARY 28 WORK SESSION ITEMS IP1 Council Meetings a d Work Session Agenda IP2 Memorandum from the CCOG Executive Director: ECICOG Board o Directors Appointment IP3 Memorandum from JCCOG xecutive Director and Assistant Trans ortation Planner: Bicycle Friendly Community Applic ion IP4 Memorandum from the Parks an ecreation Director: DogPA Revenue Sharing Agreement MISCELLANEOUS IP5 Memorandum from the City Attorney: Lega Opinion re Conflict of Interest IP6 Memorandum from the City Clerk: City Electi Co s IP7 Memorandum from the City Clerk: Meeting Sche le (March -June) IP8 Memorandum from the Housing and Community ev opment Commission: Request for funding from the Housing Trust Fund of Jo son C unty IP9 Memorandum from the Public Works Directo : Snow and ce Control IP10 Memorandum from the JCCOG Assist nt Transportation Planner: Public meeting to discuss traffic calming on N. Dubuqu Road IP11 Memorandum from the Housing Rehabilitation Office: TARP (Targeted Area Rehabilitation Program) overview nd year-to-date update IP12 E-mail from Douglas Elliott: Pubic Leadership Group Meeting rescheduled to February 21, 2008 / ~ IP13 Quarterly Investment Repo October 1, 2007 -December 31, 200'x. [submitted by Brian Cover, Senior Accountant] ~ DRAFT MINUTES IP14 Telecommunications~ommission: December 18, 2007 IP15 Youth Advisory CgFnmission: January 16, 2008 IP16 Airport Commission: January 10, 2008 ~ _ i 01-24-08 """®'~~ City Council Meeting Schedule and -.~...__ CITY OF IOWA CITY Work Session Agendas January 24, ZooB www.icgov.org • MONDAY, JANUARY 28 Emma J. Harvat Hall 8:OOa - 3:OOp Special Budget Work Session (wrap up) • Job Access Reverse Commute Update (JARC) 6:30p Executive Session (Imminent Litigation) • Separate Agenda Posted Special Council Work Session • Council Appointments • ECICOG Appointment ^ Bicycle Friendly Communities • DogPAC Revenue Sharing Agreement • Panhandling ^ Agenda Items • Council Time • Schedule of Pending Discussion Items • Upcoming Community Events/Council Invitations • Budget • TUESDAY, JANUARY 29 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting ~ TENTATIVE FUTURE MEETINGS AND AGENDAS ~ • THURSDAY, JANUARY 31 Emma J. Harvat Hall 6:30p Special Formal Council Meeting -Separate Agenda posted Executive Session -City Manager Search • MONDAY, FEBRUARY 4 Emma J. Harvat Hall 6:30p City Conference Board (Separate agenda posted) Council Work Session Discussion of meeting schedule (July-September) • TUESDAY, FEBRUARY 5 7:OOp Formal Council Meeting Emma J. Harvat Hall • FRIDAY, FEBRUARY 15 Emma J. Harvat Hall TBD Special Formal Council Meeting -Separate Agenda posted Executive Session -City Manager Interviews • SATURDAY, FEBRUARY 16 Emma J. Harvat Hall TBD Special Formal Council Meeting -Separate Agenda posted Executive Session -City Manager Interviews IP2 ~~~~~ m e m o Date: January 23, 2008 To: Iowa City City Council From: John Yapp, Executive Director ~~~~- Re: ECICOG Board of Directors appointment At the January 30 JCCOG Urbanized Area Board meeting, the JCCOG Board will be making an appointment to the East Central Iowa Council of Governments (ECICOG) Board of Directors for an open `elected official' seat formerly held by Dee. Vanderhoef (City Council -Iowa City). There are four Johnson County representatives on the ECICOG Board, three elected officials and one citizen representative. The two other elected official positions are currently held by Henry Herwig (City Council - Coralville) and Pat Harney (Board of Supervisors -Johnson County). The Johnson County citizen representative is Larry Wilson. While any Johnson County elected official may serve on the ECICOG Board of Directors, the open seat has traditionally been held by an Iowa City City Councilor, and we wanted to give you an opportunity to discuss possible nominations in advance of the January 30 JCCOG Board meeting. The JCCOG Urbanized Area Policy Board will make the final decision on the appointment at its January 30 meeting. ECICOG is the Regional Planning Affiliation for Benton, Cedar, Iowa, Johnson, Jones, Linn, Tama and Washington Counties. ECICOG conducts planning in areas of community and land use planning, economic development, housing rehabilitation and assessment, solid waste management planning and transportation planning. The ECICOG Board meets 10 times per year on the last Thursday of the month (except in November when the meeting date is altered), and has three standing committees: Executive, Personnel and Budget. While there is some overlap between ECICOG and the Iowa City and Cedar Rapids Urbanized Areas, ECICOG's work is focused primarily in smaller towns and communities which do not have staff for their own planning needs. The City of Iowa City is a funder of ECICOG through apopulation-based assessment, and I believe benefits from cooperation with other elected officials on the ECICOG Board. IP3 r~`'~` r~~ Date: January 23, 2008 To: Iowa City City Council From: John Yapp, Executive Director Kent Ralston; Assistant Transportation Planner Re: Bicycle Friendly Community Application JCCOG m e m o In 2007, at the City Council's request, JCCOG staff completed the two-part League of American Bicyclists 'Bicycle Friendly Community' application on behalf of the City of Iowa City. The Bicycle Friendly Communities campaign is an awards program that recognizes municipalities that actively support bicycling. The League of American Bicyclists notes that a bicycle friendly community provides safe accommodations for cycling and encourages cycling for transportation as well as recreation. While Iowa City did not receive a `Bicycle Friendly Community' designation this year, we did receive one of eight `honorable mentions' given to communities across the nation. The League of American Bicyclists indicates that `honorable mentions' were only given to communities that were on the cusp of receiving a full designation. After receiving our 'honorable mention' from the League of American Bicyclists, staff compared the percentage of those commuting to work by bicycle in Iowa City to other cities that have received full `Bicycle Friendly Community' designations. The percentage of residents who commute to work is one of the few objective measurements we have access to in order to determine `bicycle friendliness,' and we wanted to see where Iowa City fared compared to other cities. As can be seen in the chart below, staff discovered that in many cases Iowa City has a greater percentage and/or number of bike commuters than cities that have previously received bronze, silver, and gold `Bicycle Friendly Community' designations. Comparison of Bike Commuters across Selected "Bicycle Friendly Communities" Com filed b Darian Na le-Gamm JCCOG Source: US Census Bureau (2000), League of American Bicyclists (2007) • • 111 • '•• • •' • • Boulder, CO 94,673 53,828 6.9% 3,715 Gold Santa Barbara, CA 92,325 46,866 3.4% 1,594 Silver Madison, WI 208,054 46,866 3.2% 1,500 Gold Bloomin ton, IN 69,291 33,338 2.7% 901 Bronze Iowa Cit , IA 62,220 35,668 2.5% 892 Honorable Mention Ann Arbor, MI 114,024 60,188 2.3% 1,385 Bronze San Francisco, CA 776,733 418,553 2.0% 8,372 Gold Portland, OR 529,121 270,996 1.8% 4,878 Gold Lawrence, KS 80,098 44,131 1.3% 574 Bronze Austin, TX 656,562 353,109 0.9% 3,178 Silver Milwaukee, WI 596,974 249,889 0.3% 750 Bronze While there are measures that can be taken to increase the commitment the City has to bicyclists, much of the feedback received from the League of Arrterican Bicyclists points to measures that have already been taken by the City of Iowa City. In the past decade, Iowa City has implemented many steps to improve the ability for residents to make trips by bicycle, including a variety of land use policies, zoning regulations, signage, bicycle parking, street network design policies and trail and sidewalk capital projects. Following are some examples of Iowa City's efforts to date: • Construction of approximately 20 miles of trail • Construction of approximately 20 miles of wide sidewalk • Use of `Share the Road' signs • Establishment of a trained bike police unit • Conveyance of a city-wide 'Complete Streets Policy' • Donation of space for a Bicycle Library • Establishment of a bike parking ordinance (one of the first in the country) • Observation/Participation in Bike-to- Work Week/Month • Investment in wayfinding signs for our metropolitan trail system • Publication of an annual trails map with educational information • Investments in bike lockers • Investments in bike racks in the Central Business District • Installation of bike racks on public transit • Long-range transportation planning • Capitol Improvements Project for sidewalk infill • Participation in conferences and training for employees The next logical step, should Iowa City like to reapply fora 'Bicycle Friendly Community' designation, is to review the attached feedback and discuss potential action steps that may help the City obtain a future `Bicycle Friendly Community' designation. Staff suggests the following action steps if the Council wishes to reapply for the `Bicycle Friendly Community' status granted by the League of American Bicyclists: The League of American Bicyclists suggested Iowa City "Implement the comprehensive bike plan..." Iowa City does not have a comprehensive bike plan; rather, Iowa City has integrated bicycle planning into the district planning process, which ensures that bicycle plans are not independent, stand-alone documents, but are incorporated into land use, parks, open space and development policies. Similarly, trails and bicycling plans are integrated with other modes of transportation in the metropolitan Johnson County Council of Governments Trails Plan. The downside of this approach is that we cannot point to an independent `Iowa City Bicycle Plan.' Staff suggestion: Direct staff to prepare astand-alone bicycle plan. At a minimum, this could be accomplished by compiling bicycle and pedestrian data from existing neighborhood district plans and trails and bicycling plans. Identifying gaps in the bicycle network, prioritizing improvements, and developing options for on-street pavement markings could also be part of the process. This option would require significant staff time, and if desired, should be made part of the JCCOG FY09 Transportation Planning Work Program. Depending on the level of detail and frequency of public workshops, this effort could take much of FY09 to complete. 2 2. The League of American Bicyclists suggested Iowa City increase the number of arterial streets that have wide shoulders or bike lanes. Certainly, over time, it is Iowa City's intention to increase the number of arterial streets that have wide shoulders through the Capital Improvements Program. Staff suggestion: Track and report on recent and upcoming projects in the Capital Improvements Program that will increase the mileage of wide travel lanes, paved shoulders, trails and ofher facilities appropriate for bicyclists. 3. The League of American Bicyclists stated that Iowa City should increase bicycling education opportunities for both adults and children. Staff suggestion: Explore opportunities for bicycle-related education.. The `City' is typically not involved with driver or bicyclist education; Driver's education is conducted by private business. JCCOG Transportation Planning staff could play a role by researching and reporting on bicycle education opportunities. I have attached.a copy of the feedback received from the League of American Bicyclists and will schedule a work session with you to discuss potential action steps at your request. cc: John Yapp Jeff Davidson Rick Fosse Ron Knoche Wpdataljccogtplmemos/bfcapp-1-08-08 3 The Bicycle Friendly Community review committee was impressed with the potential and com- mitment to make Iowa City a great place for bicyclists. The Honorable Mention given by the reviewers reflects their view some of the key building blocks of creating a bicycle friendly com- munity are in place, but that a number of measures remain to be done. Some of the highlights of the application included a good percentage of journeys to work made by bicycle, the Bike Library, the bicycle/pedestrian bridge over the Iowa River, the Complete Streets policy, the installation of way-finding signage, the bike parking ordinance, and efforts to promote cycling during National Bike Month and Bike to Work Week. With good community support, active advocacy groups, and the coming improvements to the network and programs, Iowa City is destined to be a Bicycle Friendly Community. The three most significant measures the city should take to improve cycling in the community are: • Implement the comprehensive bike plan and continue to close gaps in the cycling network. Also, expand the encouragement, education, and enforcement programs to increase usage. Set an ambitious, attainable target to increase the percentage of trips made by bike in the city. Increase the number of arterial streets that have wide shoulders or bike lanes. Continue to expand the bicycle network and increase network connectivity through the use of bike lanes, shared lane arrows and signed routes. On-street improvements coupled with the expansion of the off-street system will continue to increase use and improve safety. These improvements will also increase the effectiveness of encouragement efforts by providing a broader range of facility choices for users of various abilities and comfort levels. The community should work to increase bicycling education opportunities for adults and chil- dren. There are a number of League Cycling Instructors in your area. Utilizing their skills will enable the community to expand cycling education. These individuals could be cycling ambas- sadors, deliver education to motorists, provide cycling education to adults, and experts to assist in encouragement programs. Connect with local LCIs at http://www.bikeleague.org/cogs/re- sources/findit/index.php Reviewers provided the following suggestions to further promote bicycling in each of the categories known as the Five Es: Bicycle Friendly Community Feedback Iowa City, Iowa Engineering • Ensure a regular maintenance schedule for all bicycling facilities and provide a forum for cy- clists to inform the city of problem areas. • Provide opportunities for ongoing training on accommodating bicyclists for engineering, planning staff, and law enforcement. Consider hosting a BikeEd course for city staff to better understand cyclists' needs, behavior, and their right to use city streets as well as multi-use paths for transportation. • Hiring afull-time bicycle and pedestrian coordinator would greatly increase the amount of work that can get done in the community. Current efforts could be complemented by a full-time staff person devoted to making the community bicycle-friendly. • Continue to increase the amount of secure bicycle parking throughout the community - in addition implement a regulation that requires bike parking. See Madison, Wisconsin's Bi- cycle Parking Ordinance and guidelines for choosing racks at www.cityofmadison.com/traf- ficEngineering/bicyclingParking.cfm Funding is available -- The Chicago DOT used a federal Congestion Mitigation and Air Quality (CMAQ) grant to provide indoor bike parking in Loop offices and parking garages. For more information on this project see http://www.chicagoarea- planning.org/cmaq/default.asp Education • Improve the reach of the community's bicycle safety campaigns. Use valuable information from the League's Ride Better Tips in your outreach education and encouragement efforts. See the Ride Better Tips pages at http://www.bikeleague.org/resources better/index.php , PSA's http://www.bikeleague.org/programs/bikemonth/psas.php and the downloadable Bicycle Safety Tips for Adults video at http://www.bikeleague.org/programs/education/shortversion.wmv • Continue to improve bicycling education opportunities for children and adults. BikeEd can be integrated into motor vehicle violation diversion programs, Safe Routes to School, as well as motorist education classes for city employees. • Work to get bicycling and motorist education messages added to routine local activities such as tax renewals or inserts with utility bills. • Develop a Safe Routes to School program and encourage all schools to get involved. In Ar- lington, Virginia every school in the County was visited by a team with representatives from Department of Public Works, the Police and Schools to access conditions for walking and bik- ing to each school. A list of problems and solutions was developed measures were identified to address problems. Short-term projects such as painting crosswalks were done right away while larger construction projects are on-going. Funding is available in the federal transportation bill, SAFETEA-LU, among several other sources at both the federal and state levels. See www. saferoutesinfo.org for more information. Encouragement • Encourage local businesses to promote cycling to the workplace and the university to promote this on campus. During Bike to Work Week set up bike to work pit stops. For more information on encouragement ideas please visit http://www.bicyclefriendlycommunity.org/tech.htm The city could be the model employer on such efforts. Set up community celebrations and/or rides each time the community completes a new bicy- cling related project. This is a great way to show off the city's good efforts and introduces new users to the improvement. Connecting to the University population is essential Enforcement • Ensure good communication opportunities between bicycling community and law enforce- ment. Ensure that police officers are aware of traffic law as it applies to bicyclists. The city should consider hosting an Enforcement for Bicycle Safety seminar. This is a great continuing education opportunity for law enforcement. http://www.bicyclefriendlycommunity.org/popup/ enforcement.htm. • Encourage police officers to use targeted enforcement to encourage motorists and cyclists to share the road. This could be in the form of a brochure or tip card explaining each user's rights and responsibilities. Evaluation/Planning Work to improve data collection methods on bicycle usage and crash statistics and evaluation of this data. • Work with mountain biking community to develop a plan for off-road access and increase op- portunities for single-track riding within the community. city of Iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: City Council FROM: Terry Trueblood, Parks and Recreation Director DATE: January 23, 2008 RE: DogPAC Revenue Sharing Agreement On June 13, 2006 the City entered into an agreement (copy attached) with the Johnson County Dog Park Action Committee covering joint maintenance and revenue sharing related to the Thornberry Off-Leash Dog Park. The term of this agreement is three years, meaning it will end June 13, 2009. It also allows for 3-year renewals. Since this was a new joint venture, it was determined that the revenue sharing component should be reviewed, allowing the possibility for change, as of December 31, 2007. The agreement stipulates that 90% of the revenue will go to DogPAC to be used "... to directly benefit the Thornberry Off-Leash Dog Park and activities held at said park, or for the development of other dog parks in Iowa City, as agreed upon by the City." At their meeting of December 12, 2007, the Parks and Recreation Commission, upon staff recommendation, voted unanimously to support the continuation of this agreement under the current terms and conditions, through June 13, 2009. The only component of the agreement subject to revision at this time is that portion dealing with revenue sharing. If the Council chooses to change this, a revised agreement will need to be adopted by resolution. I will be attending your work session Monday evening to answer any questions you may have, and to receive Council direction. 16 Prepared by: Terry Trueblood, P&R Director, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5110 RESOLUTION NO. 06-189 RESOLUTION APPROVING AN AGREEMENT BETWEEN THE .CITY OF IOWA CITY AND JOHNSON COUNTY DOGPAC FOR JOINT MAINTENANCE OF AND SHADING REVENUES GENERATED FROM THE THORNBERRYOFF-LEASH DOG PARK. WHEREAS, the City and Johnson County DogPAC, a private non-profit corporation which advocates for the development of dog parks and other dog activities in and around Iowa City, wish to cooperatively maintain the Thornberry Off-Leash Dog Park; and WHEREAS, Johnson County DogPAC has requested to receive 90% of the revenues generated from dog park fees which will be used to directly benefit the Thornberry Off-Leash Dog Park or development of other dog parks in the city, as agreed upon by the City; and WHEREAS, the Parks and Recreation Commission has voted to support this revenue sharing proposal effective until December 31, 2007; and WHEREAS, DogPAC has raised funds in excess of $200,000 to construct the dog park on City- owned parkland; and WHEREAS, the City Council finds it is in the public interest to enter into the attached agreement for the maintenance of and sharing revenue generated from the dog park, in a form approved by the City Attorney's Office and the Director of Parks and Recreation. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that: The Mayor and City Clerk are hereby authorized and directed to execute the attached Agreement approved by the City Attorney's Office and the Director of Parks and Recreation, pursuant to which DogPAC agrees to assist with maintenance of the dog park, and the City will allow 90% of the revenue generated from dog park fees to go to DogPAC until December 31, 2007. Passed and approved this i3th day of June , 20 06 OR ~ J Appr ved by ATTEST:.::; .; -~_.~ ~- ~'C~~1~~ 107 ~d(o CI-1TY'eLERK i y ttorney' Office Wpdatalp&r\res\dogpark contract.doc Resolution No. ~~ ~9 Page nh_~g9 It was moved by Ba; 1 ey and seconded by Correia the .Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Bailey x Champion x Correia ~_ Elliott x O'Donnell x Vanderhoef ~_ Wilburn AGREEMENT BETWEEN THE CITY OF IOWA CITY AND JOHNSON COUNTY DOGPAC FOR JOINT MAINTENANCE OF AND SHARING REVENUES GENERATED FROM THE THORNBERRY OFF-LEASH DOG PARK WHEREAS, Johnson County DogPAC, Inc. (hereinafter referred to as "DogPAC") is anon-profit corporation which advocates for the development of dog parks and other dog activities in and around Iowa City, and WHEREAS, the City of Iowa City (hereinafter referred to as "City") is the owner of Peninsula Park where the new Thornberry Off-Leash Dog Park is being developed, and WHEREAS, DogPAC has raised in excess of $200,000 in donations to develop said off-leash dog park, and WHEREAS, DogPAC and the City desire to set forth in writing their agreement regarding the maintenance of said dog park, the sharing of revenues collected from fees for use of the park, and the parties' respective rights and obligations with respect to said dog park, NOW, THEREFORE IT IS AGREED BY THE PARTIES AS FOLLOWS: Intent: The intent of this agreement is for the City and DogPAC to cooperatively provide a dog park within Peninsula Park for use by the general public. Further, the intent is to cooperatively maintain the facility for maximum benefit of both entities. 2. Use: The dog park will be available for use by the general public, and will be open during regular park hours as established by City Code. DogPAC shall have priority rights for scheduling special events and activities in the dog park. Said events and activities shall be approved in advance by the City. 3. Maintenance: Except as provided in this agreement, the City shall assume full responsibility and shall assume all costs for maintenance and repair of the dog park and associated facilities, including routine mowing, snow removal and hauling- away litter. DogPAC shall be responsible for maintaining any specialized equipment owned by them and placed on the premises with City approval, for policing the area on a routine basis to pick up dog feces and other litter, and for placing same in receptacles provided by the City. DogPAC may also, from time to time, organize volunteer activities to assist with maintenance and development of the dog park. 4. Utility costs: All utility costs in connection with said dog park shall be paid by the City. 5. Codes and Rules: DogPAC agrees to follow and observe all local and state codes, rules and regulations and obtain all necessary permits as may be required in conjunction with its activities. 6. Fund raisin: It is understood and agreed that, from time to time, DogPAC may conduct appropriate fund raising activities at the dog park, with proceeds to benefit DogPAC and/or the dog park. Said activities shall be scheduled through the City. 7. Fees: DogPAC, as an organization, shall not be required to pay any fees to the City in connection with the rights granted to DogPAC herein. Fees for individual use of the dog park will be established by joint effort of the City and DogPAC and .shall be approved by the City Council upon recommendation of the Parks and Recreation Commission, as provided in the City Code. 8. Sharing and Use of Fees Collected: Fees for use of the dog park shall be collected and provided to the City and deposited with the City Finance Department. On a quarterly basis, the City shall issue a check to DogPAC in an amount equal to 90% of the fees collected and provided to the City. Issuance of a quarterly check to DogPAC in an amount equal to 90% of the fees collected and provided to the City will be effective until December 31, 2007, at which time this sharing of fees will be reviewed and possibly revised at the discretion of the City. Money issued to DogPAC pursuant to this paragraph shall be used by DogPAC to directly benefit the Thornberry Off- Leash Dog Park and activities held at said park, or for the development of other dog parks in Iowa City, as agreed upon by the City. 9. Liability Insurance: DogPAC agrees to indemnify, defend and hold the City harmless in connection with any liability whatsoever arising in regard to its fundraising and other events in the dog park. DogPAC may be required to provide and pay for liability insurance with respect to its use of said dog park in an amount established by the City, and, if required, shall provide proof of said liability insurance to the City. The City shall provide hazard insurance at its expense with respect to fixed assets located at the dog park. 10. Amendments: The terms of this agreement may be amended at any time by mutual written agreement between the City and DogPAC, provided however that the provisions for the sharing of fees contained in paragraph 8 above may be amended at the discretion of the City as provided for in said paragraph 8. 11. Term & Termination of Agreement: This agreement is for a term of three (3) years beginning the date is executed by both parties, and may be renewed by mutual written consent of the parties for an unlimited number of renewal terms of three (3) years each. Either the City or DogPAC may terminate this agreement for good cause. Such termination must be in writing with at least ninety (90) days notice. Termination may also occur upon mutual written agreement of both parties so long as neither party is in default of any of the provisions of this agreement. DATED this 13th day of ,rune , 2006. CITY OF IOWA CITY JOHNSON COUNTY DOGPAC i' j , By: sy: M YOR f _ ! /~ ATTEST : ~ ~s.t~ CITY LERK - 4- IP5 r ~Y~,;.p~r~ CITY OF IO1NA CITY #~ ~ , .,~~ Date: January 24, 2008 To: ,Ross Wilburn, Council Member From: Eleanor Dilkes, City Attorney Re: Legal Opinion re: Conflict of Interest I have received your request for a legal opinion regarding: 1) the effect of your resignation as Executive Director of the Crisis Center on your participation in CDBG/HOME and Aid to Agency funding decisions as member of the City Council, and; 2) potential conflicts of interest between your role as a member of the City Council and your employment beginning January 21, 2008 as Director of Equity at the Iowa City Community School District (ICCSD). A copy of your request is attached. Conclusions 1) Upon termination of your employment with the Crisis Center you will no longer have a conflict of interest that will prevent you from participating in discussion and voting on matters regarding the allocation of CDBG, HOME or Aid to Agency funding. 2) While the ICCSD has been a recipient of CDBG funds (e.g. Wood Family Resource Center), city funds do not serve as a source of funding for the equity services that you will be directing. Thus, such funding does not present a conflict of interest for you. In addition, the job description for Equity Director does not reveal any readily apparent conflict with your duties as a council member. While there may arise specific issues that present a conflict of interest between your positions as council member and Equity Director, analysis of conflict questions is fact-specific. Therefore, such potential conflicts, if any, will need to be examined when they arise. Discussion 1) As you know, specific conflict interest rules promulgated by the Dept. of Housing and Urban Development and found at 24 CFR 570.611 and 24 CFR 92.356 govern matters involving the allocation of CDBG and HOME funds. Generally, persons such as council members who are in a position to participate in decision-making regarding the allocation of CDBG/HOME funds may not obtain a financial interest or benefit from a CDBG or HOME "assisted activity." The Crisis Center regularly received Aid to Agency funding, which consists partially of CDBG funding, and has received larger CDBG grants in prior years for particular projects. Due to your position as Executive Director of the Crisis Center and the City's co-mingling of CDBG and HOME funds as set forth in the Consolidated Plan, when you were employed by the Crisis Center you abstained from all decisions involving the allocation of HOME, CDBG and Aid to Agency funds. The HUD rules prevent a council member who has participated in making decisions about the allocation of CDBG and HOME funds from benefiting from an assisted activity for a year after his or her tenure on the council ends. Both because you have removed yourself from the decision-making process and because the equity services of the ICCSD are not an "assisted activity", it is my opinion that the one year provision does not January 24, 2008 Page 2 apply to you. In my opinion, you are free to resume your participation in decisions regarding the allocation of CDBG, HOME and Aid to Agency funding. 2) It is my understanding that City funds are not a source of funding for the equity services you will be directing at the ICCSD: While other departments of the ICCSD have at times received CDBG funding, as Equity Director you will not benefit financially from such funding. Therefore, such funding does not present a conflict for you. The law prohibits conflict between" the public and private interests of public officials, including conflicts between the officials public duty and loyalty to a private employer. Wilson v. Iowa City, 165 N.W. 2nd 813, 823 (Iowa 1969). The job description for the Equity Director position does not reveal any obvious conflicts of interest with your membership on the Council. Because analysis of whether a conflict of interest exists requires an examination of the specific facts present in any particular situation any potential conflict of interest will need to be examined as it arises. Please feel free to consult with me in the event these issues do arise in the future. cc: City Council Dale Helling, Interim City Manager Marian Karr, City Clerk Steve Long, Community & Economic Development Coordinator ed/memos/wilbu rn-coi.doc January 8, 2008 To: City Attorney's Office From: Ross Wilburn, Council member Re: Request legal opinion Eleanor, I am requesting your legal opinion on two items: First, on January 15, 2008, I will no longer be employed by the Crisis Center in Iowa City. During my terms on City Council, I have had a legal conflict of interest with Community Development Block Grant (CDBG) and HOME funding, as well as a general conflict with the Aid to Agencies Fund from the City's General Fund, due to my status as Executive Director of the Crisis Center and their being a recipient of those funding sources. Since I will no longer be in that role with the Crisis Center, how does my change in status impact the nature of the legal conflict for those three funding sources? Is there a period of time that must elapse before I can participate in deliberations and cast a vote related to funding and city policy in any of those areas? Second, I have accepted a position as Equity Director at the Iowa City Community School District (ICCSD) beginning January 21, 2008. The ICCSD does not receive Aid to Agencies money; how~~r, they have been a past recipient of CDBG funding. I wouldn't anticipate that this would[create a legal conflict, since their award will have preceded my affiliation with the District. n addition, I will not be in the same fundraising relationship with the school district as I had with the Crisis Center. Nevertheless, I want to get your opinion to see if there are any inherent legal conflicts. Thank you. cc. City Council Job Description and Posting Announcement Equity Director IOWA CITY COMMUNITYSCHOOL DISTRICT Iowa City, Iowa October 12, 2007 POSITION TITLE '" -R~' CLASSIFICATION: Board of Educational Examiners Certified or Non-Certified Administrator, Executive Council Member REPORTS TO ~g.k9ur? The Equity Director of the lowa City Community School District shall assume general administrativ~ponsirifity for ah egi~t ~nptiorjs,o~the,.~istr~, including but not limited to all tasks related to: a. Dissemination of information about district, local, federal and state civil rights legislation and guidelines, b. Professional development in the areas of planning, facilitating, and providing training for employees that will help them carry out their expectations per civil rights legislation and guidelines, c. Facilitation of the grievance process in the azeas of mediating conflicts and facilitating the use of the grievance procedure used by parents, community, staff, and students d. Documenting the district's efforts to comply with civil rights legislation and guidelines, e. Monitoring civil rights initiatives by reviewing and disseminating data associated with civil rights -egislation and guidelines. ESSENTIAL DUTIES 1. Assumes primary responsibility for evaluating and reporting the effectiveness of programs and services in areas of responsibility. 2. Assists tl~e Director of Human Resources in the area of processes and procedures for recruiting, hiring, and retaining all personnel, especially in the area of recruitment of undercepresented applicants. 3. Assumes primary responsibility for including information about the district's non-discrimination policies, harassment policies, and grievance 4. Assumes major responsibility for the maintenance of equity rights and responsibilities for applicants, volunteers, vendors, students, and employees. $. ~tr~spo~srbr#ity.forxtrvestigaGjng equity cUtft~fAint~ag9instand among applicants; voluriteors, vendors;=gtu~egts _ nnd'ernQloyees;r 6. Under the direction of the Director of Human Resources, assists administrators with the processing of disciplinary action(s) for students/staff to ensure current laws and/or policies are maintained. 7. Supervises the preparation and submission of atl required federal, state, and district reports relating to the azeas of Develops and implements the state-mandated district and building ~-year MC/GF Educational Plan. This includes but is not limited to: planning short and long-range goals and facilitating their accomplishments, and applying MC/GF goals and objectives to Teaming activities throughout the district. 8. Assists the Directors of Instruction in the development of MC/GF evaluation tools for the selection of textbooks and instructional materials. 9. Writes, revises, updates and guides the implementation of district policies and administrative regulations relating to educational equity. 10. Facilitates the activities of the MC/GF Committee. 11. Develops and implements staff development programs appropriate to the needs of personnel in azeas of responsibility. 12. Under the supervision of the Director of Human Resources, assures the delivery of staff development in the areas of: • MC/GF concepts; • developing and implementing MC/GF instructional materials; Cultural Competence; • bullying and harassment; • mandatory training; • any other training deemed appropriate by the Director of Human Resources. 13. Responsible for and supervises 504 accommodation process. 14. Communicates with the Director of Human Resources the requirements and needs in the areas of responsibility. 15. Prepares and monitors program budgets for the allocation of resources in the areas of responsibility in coordination with Director of Human Resources. 16. Facilitates the activities of the Equity Committee. 17. Oversees the maintenance of all district records in accordance with state and federal guidelines and the needs of the school dish ict in accordance with equal employment opportunity, Title IX, and affirmative action regulations and guidelines. 18. Provides technical expertise regarding the areas of due process, just cause, employee discipline, and employment practices to the administrative team. 19. Communicates developments in human resources and employee relations areas as they relate to equity to the administrative team. 20. Assists the Director of Human Resources in reporting on equity topics to the Board of Directors. 21. Assumes primary responsihility for the development, maintenance, revision and reporting of the district's Affirmative Action Plan. 22. Assures the assignment and training of Level 1 and Level II childabuse investigators and serves as a Level 1 investigator for allegations involving building administrators. 23. Serves as liaison between the disu ict and underreprc ented segments of llic community. 1 ICCSD Equity Director Job Description: October, 2007 24. In coordination with other administrators, designs, implements, and oversees enrichment programming for underrepresented students. This may include activities such as, but not limited to, tutoring and volunteer programs. 25. Under the direction of the Director of Human Resources, serves on and/or assures there is representation of underrepresented persons on the district's Comprehensive School Improvement Plan (CSIP)Team. 26. Assumes major responsibility for the university contracts for, placement, supervision, and procedures associated with student teachers in the district. 27. Maintains effective, cooperative and professional working relationships with colleagues, superiors, and the Board of Directors. 28. Positively represents the district in public relations venues. 29. Assists the superintendent wish public communication initiatives. 30. Assists the Director of lluman Resources wish employee contract maintenance. 31. Coordinates and implements the district's bullying and hazassmen[ prevention, education, investigation, and reporting program. 32. Coordinates the background investigation of district volunteers. 33. Performs other duties as may he assigned. ESSENTIAL SKILLS/APTITUDF,S 1. Proficiency in Microsoft Office Professional Software (Excel, Access, Power Point and Word), Internet technology, and Outlook email software. 2. Ability to communicate with and build positive relationships with administrators, customers, staff, and community numbers. 3 fiffective oral and wrilt~n communication. Proficiency in grammar- spelling, punctuation, and related communication shills, including proofreading, editing, and creating original documents. Excellent written and oral communication skills via electronic, telecommunications, or personal interactions. 4. Ability to work under pressure with frequent interruptions. 5. Ability to respond effectively in crisis situations. 6. Ability to problem solve independently and with others, take initiative, and work independently without supervision. 7. Dcmon,trated conu»iuncnt to report W work as scheduled on a regular and reliable basis. 8. Ability to organize, prioritize, and assume responsibility. 9. Capacity to represent th_ District in a professional manner, which includes but not limited to confidentiality, collegiality, and the ability to obtain and utilize additional training, if necessary. 10. Aptitude for detail. 1 ]. Ability to work as a team member. QUAT.I~IC 1'1'10\' RF,OT?IT2Ti~I~NTS: To perform IbLti job successfirl(~-, ar+ individual rrn+st be able to perform each essential duty satisfactorily. The requirements listed below ore reprrsrnralive of the / nnirledge, skill nn //or ability required. Reasonable acconvnodation maybe made to enable individuals u~i+lr disabilities to pa,/.•rnr the es.rentiol fruretions. EDUCA"I'10~'_:uul/or EXPF,RIE~CE: Master's of I dccational Administration and certification as an Iowa K-6, 7-12, or K-12 principal and eurzent evaluator approval licensure prclcrred- However, candidates with experience in an educational/social services setting who have a college degree and experience in equity leadership will also be considered. LANGUAG I :SKILLS: Ability to read. m~alyze, intcrprct, and implemem idcns contained in technical documents, reports, regulations, etc. Ability to effectively write reports and cnnunnnications to administrators, colleagues, parents, students and staff. Ability to effectively present information orally and respond to questions from administrators, teachers, staff and students. MATHEAIA"hICAL SKILLS: Ability to pcrG~n» basic mathcmal teal functions. Ability to use spreadsheets and reporting documents that assist with the computation of data. REASONING ;~IiILI'I"Y: Ability to solve prublcros eflcctivd~~. Ability to intcrprct and implement a variety of instructions furnished in written, oral, diagram or schedule form. OTHER SI~I I.I,Sand AI31LI"hIE~: Ability to esta'ulish and maintain el'Icctive working relationships with administrators, colleagues, community members, staff and students. Ability to speak clearly and concisely both in oral and written communication. Ability to perform duties with awareness of all district requirements and Qoard of Education policies PHYSICAI, UGi11AND5: The physical c/crnands described here are represenrnrit e oflhose that must be nzet by an employee to successfully perform the essential fimcrions nllhis job. heas~mable accommodations may be made to enable individuals with disabilities to perform the essential functi~ns- While perlbrniing the duties of this job, the employee is frequently required to stand; wall:; use hands and fingers to handle and/or feel objects, tools ~x controls; and talk and hear. The employee will frequently use hands and fingers to type/word process, file documents, manipulate pad+a~s. and use a copying machine. The employee frequently must squat, stoop or kneel, reach above the head and forwazd ICCSD Equity Director Job Description: October, 2007 0-24 inches and on occasion up to 36 inches. 7 ha employee continuously uses hand strength to grasp items. The employee will frequently bend or twist at the neck and trunk while performing the duties of this job. The employee must occasionally lift and/or move up to 51i pounds 0 - I2 feel ;~nl nccasionalls~ uls to 20 feet, such as office materials, desks, chairs, and boxes. The employee will sometimes pu<'vpull items such a~ iahla and cans. Specific vision abilities required by this job include close vision, color vision and the ability to n.'iusl li~cus evhilc ss~nrl:ing with comlxilcrs, written materials, reports, assessment data, etc. WORK I:AV~IRO,~'~yIENT: The irnrk enrAnnnuvil charac2rislics described here are representative of those an employee encounters wlsile performing the essenliul fiun~rrnns nj phis job. Ren.cnnable aceomnrndatiais may be made to enable individuals with disabilities to perform the essenlinlf mainn.r. The noise level in the work environment is often quiet but may become loud in large group settings. The position requires the commitment of prolcssional working hours that will require the employee arrive and leave as directed and may require the employee to extend beyond a t~-pica] 7:30 a.m. to 4:30 p.m. workday. The employee will usually work in indoor temperatures but will be required to woi I: occasionally in outdoor enviromnents. EMPI,I)Y:Ail~~~"I' 1)r~TE: Position still be filled :~s soon as a qualified candidate is obtained...startdote is negotiable but shall not be Ialrr Ihtm .luly 1, 2008. ~~spliatlions muse he submitted by Nos~~mber 1, 2007 APPLIC~y"I I(!'~ .ti'liA~I'ERIALS ~"D INI~URM~'fION MAYBE FOUND ON THL' DISTRICT WEBSITE: www.iccsd.kl2.ia.us CLICK ON l7 I I_; t3U"1°CON: I~lunuut Resources. AN EQUAL OPPORTUNITY EMPLOYER The Iowa Cite Community School District shall provide equal employment opportunities and shall not illegally discriminate on the basis of race, creed. color, gcnd~~r. national origin, religion, age, marital status, sexual orientation, gender identity, disability, veteran status ~u socin_ cnnnmic status c~~~ccpt where age, gender, gender identity, or disability constitute a bona fide occupational qualification necessary for j~~b hcrlonnancc. The district sill al~llrmatively recruit women and min, members of diverse racial/ethnic groups and persons with disabilities forjob categories where they are underrepresented. If you I c. is c s ~ ni I~;.ve or s~~aneone you know h,is been discriminated against please contact the ICCSD Equity Director at 509 S. Dubughe ~ur.~t. 31't GSS-101 ~ !~~ -~~~ pus may nl~:~ I~r directed in writing to the: I~~~ ~: ~ n~i Ri~~hls C~nuni~tion_ 400 L. 14''' Strcct, Des Moines, Iowa, X0309-1004, (51~) 281-4121 or (800) 457-4416 (vui~-e) or (515) 242-~J-10 (fax) or (htlp:Usvwss~.state.ia.us/governmcnUcrc%index.hUnl) • Dirccior of the Region VII Office of Civil Rights, U.S. Department of Education, 601 East 12'" Street, Room 248, Kansas Ciis~. NU 64]06, (S16) 426-3686 (voice), (S16) 4263686 (fax) or (http:i/www.hhs.gov/ocr/regnraiLhtml) This in~~uir~ .,r complaint to the st.ae or federal oft ice may be done instead of, or in addition to, an inquiry or complaint at the local level. ICCSD Equity Dil-ector Job Description: October, 2007 CITY OF IOWA CITY IP6 MEMORANDUM DATE: January 23, 2008 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk ~~ RE: City Election Costs City election costs increased dramatically since the last election. Attached are figures for the last three elections (2003, 2005, and 2007). The general election costs increased by 126% and the primary costs by 56%. The major increases include: - Additional satellite voting locations - postage for absentees ballots - wages for precinct workers - inclusion of two ballot questions in 2007 The budgeted amount for the 2007 election was $75,000 and additional costs ($24,855.72) will be paid out of the general fund. GENERAL ELECTION 2007 2005 2003 Ballots & Programming $5,877.49 $ 2,300.41 $ 4,237.29 Election Registers $1,355.99 1,464.49 1,165.15 Equipment Rental $0.00 0.00 0.00 Official Publications $225.74 115.84 115.84 Postage $5,378.56 2,084.85 508.69 Precinct Election Officials $47,600.38 20,237.92 16,140.88 Precinct Supplies $4,983.06 2,610.34 1,368.02 Equipment Preparations $1,785.35 677.89 686.15 Polling Place Cost $0.00 124.50 124.50 GRAND TOTALS $67,206.57 $29,616.24 $23,497.24 PRIMARY ELECTIONS 2007 2005 2003 Ballots & Programming $ 1,783.60 $ 1,986.10 $ 2,400.04 Election Registers 1,306.02 1,462.80 1,160.94 Equipment Rental 103.40 0.00 0.00 Official Publications 255.20 172.05 101.17 Postage 201.19 380.56 313.22 Precinct Election Officials 26,383.49 14,578.28 14,578.28 Precinct Supplies 1,365.07 1,514.47 826.63 Equipment Preparations 1,251.18 678.22 754.19 Polling Place Cost 0.00 45.00 162.35 GRAND TOTALS $32,649.15 $20,817.48 $20,296.82 - 4- ~,~®~ CITY O F IOWA CITY 1P7 ~~~~~~~ ,~~~~~ ~ D ~[ ~ E~CJRA DATE: January 24, 2008 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk RE: Meeting Schedule (March -June) At your work session on January 23 the following meeting schedule for March through June was decided: Saturday, March 1 Monday, March 3 Tuesday, March 4 Monday, March 10 Tuesday, March 11 Monday, March 17 Tuesday, March 18 Monday, March 31 Tuesday, April 1 Monday, April 14 Tuesday, April 15 Monday, Apri128 Tuesday, Apri129 Monday, May 5 Tuesday, May 6 Monday, May 19 Tuesday, May 20 Monday, June 2 Tuesday, June 3 Monday, June 16 Tuesday, June 17 _ Special formal, executive session, CM interviews - Regular work session - Regular formal - Special work session - Special formal - CANCELLED - CANCELLED - Regular work session - Regular formal - Regular work session - Regular formal - Special work session - Special formal - CANCELLED - CANCELLED - Regular work session - Regular formal - Regular work session - Regular formal - Regular work session - Regular formal The summer meeting schedule(starting July 1) will be discussed at the March 3 work session. In order to assist inplanning a summer schedule please let me know if you will be unavailable anytime during July and August. I will prepare a rough draft of the summer schedule based on your input. In the past councils have considered a reduced summer schedule and/or scheduled special work sessions for specific items. U: schedule 123 (March -June) IP8 City of Iowa City Housing and Community Development Commission 410 F.. Washington Street Iowa City, Iowa 52240 (319) 356 :5230 COMMISSIONERS: December 20, 2007 Jerry Anthony Chairperson September 2002-2008 To: City Council Brian Richman Vlce-Chair From: Housing and Community Development Commission September 2004-2010 Re: Request for funding from the Housing Trust Fund of Johnson County Steve Crane September 2006-2009 The Housing Trust Fund of Johnson County has made a request for funding of Marcy DeFrance $53,000 from the City of Iowa City. Proportional requests have been made to September 2006-2009 Johnson County and the cities of Coralville and North Liberty. Andy Douglas Since 2004, the Housing Trust Fund has secured over $1,000,000 of outside September 2006-2008 finding (state and federal) to support housing efforts in Johnson County. Charles Drum Investments from local governments help leverage these additional resources September 2007-2010 into our community. Holly Hart The members of the Housing and Community Development Commission September 2007-2010 recognize the significant need for affordable housing in Johnson County and the limited amount of resources available to help meet that need. The flexible Rebecca McMurray funding provided by the Housing Trust Fund at times supplements projects September 2007-2008 supported by this Commission as well as projects that are not eligible for CDBG and/or HOME funds. Michael Shaw September 2005-2009 For these reasons, the Housing and Community Development Commission supports the Housing Trust Fund's request for funding from the City of Iowa STAFF City. Steve Long Sincerely, Community Development Coordinator TracyHightshoe Bran Richman, Vice Chair A.rrociate Planner Housing and Community Development Commission Housing Trust Fund of Johnson County 322 East Second Street Email: andyC~htfjc.org Website: www.htfjc.org Office: 319.358.0212 Fax: 319.358.0053 Iowa City, IA 52240 Board of Directors Dale Helling City of Iowa City 410 E. Washington Street Iowa City, Iowa 52240 November 1, 2007 Sally Stutsman, President Johnson County Board oJSupervisors Bob Dworsky, Lice President State Senator, 15`' District Ron Ivlavrias, Secretary BXralAdvirory Committee Jake Young, Treasurer McGladrey ~' Pullen, T .i .P Jerry Anthony ,Universit~~ of Iowa, Urban ~' Regional Planning Bob Bums, Burns dr Burns, L C.. Crissy Canganelli, Shelter House Amy Correia, Iowa City Councilor Maryann Dennis, Ex-offrcio The Housing Fellowship Kirsten Frey, Kennedy, Cruise, Fr y and Gelner Steve Gordon, AM Management Ellen Habel, City of Coralville Steve Long, Iowa City Planning d~° Community Development Dee IVliller, RE/MAX Bea! Estate Centre Scott Schroeder, Iowa State Bank and Trust Dear Mr. Helling, The mission of the Housing Trust Fund of Johnson County (HTFJC) is to promote and support affordable housing in Johnson County. HTFJC promotes affordable housing by providing opportunities for education and conversation about housing issues and the importance of housing to our local economy. We su ort affordable housing by providing a flexible source of funding to assist housing initiatives. The HTFJC Board of Directors invites the City of Iowa City, along with other local governments to invest in the mission of the Housing Trust Fund. In securing funding to support affordable housing, our first priority is to bring new funding into Johnson County. Since 2004, HTFJC has secured nearly $500,000 from the State Housing Trust Fund. (An application for FY08 has been submitted.) These funds have been supplemented by a HUD Economic Development grant of $99,200 and a Federal Home Loan Bank grant of $110,000 to assist rural homeowners with needed repairs. This year HTFJC has also secured a grant of state HOME funds of $243,000 for rental assistance for elderly and disabled residents on the Section 8 waiting list. HTFJC appreciates the support it has received from the City of Iowa City to date. Iowa City helped secure our first grant from the State Housing Trust Fund and the City Council has supported our grant applications. The Trust Fund has partnered with the Housing Authority on several projects including last year's Housing Summit and City staff has been accessible and helpful with assistance and advice. Jason Waldman, US Bank We also appreciate the City's investment in an affordable housing market study for Iowa City and area communities. The results of this study will be very helpful in Dean Wheatley, city of North ' planning how to make strategic investments in housing initiatives to meet the area's Is beny most significant housing needs. Larry Wilson, University of Iowa FM-Campus and Facilities After three years with funding and one staff member, the Trust Fund has begun to Planning build a track record of successfully assisting in the creation and preservation of Staff affordable housing in Johnson County. Completed projects include the construction Andy Johnson, Executive of six affordable rental units, the rehabilitation of a rental duplex and the Director Housing o rust Fund )ohnson County construction of four single family homes. Demographic information of these twelve homes includes: ^ Location: 2 communities, 6 neighborhoods • 22 children, 8 female head of household, 1 disabled, 9 extremely low income ^ Employment: Security guard, day care provider, hair stylist, hotel maintenance, manufacturing (temp.). HTFJC funds awarded: $612,364 ^ Total project costs: $2.1 million Creating and preserving housing options in a healthy market requires significant resources. Small contributions, while welcome, unfortunately have limited impact. Last year, the Housing Trust Fund proposed that area governments invest $100,000 per year to support the creation and preservation of affordable housing through programs of the Housing Trust Fund. Divided on the basis of population, the following investments were suggested: Iowa City: $ 53,000 Coralville: $ 15,000 North Liberty: $ 8,000 Johnson County: $ 24,000 (Source: US Census Bureau, 2005 Population Estimates) We were pleased that Johnson County, Coralville and North Liberty chose to accept this invitation. These investments will help capitalize the fund and will be added to our revolving loan fund and were the primary source of local matching funds that enabled us to apply for a grant from the State Housing Trust Fund. This year, we are again inviting the local governments to consider investments at the same level. While many trust funds have dedicated sources of revenue to support their programs, HTFJC does not have stable, annual funding. This presents a challenge both to the Trust Fund as well as potential beneficiaries of our funds since successful housing initiatives require multiple layers of financing and several years of planning. As noted in "Affordable Housing in Iowa: Meeting New Challenges", a study of statewide housing needs by UI Professor Heather MacDonald: No matter the shape of the housing policy we develop, it will require one important thing: a stable commitment of resources that fits the real estate investment cycle rather than the election cycle. When programs wax and wane, they do more than cut off assistance for needy Iowans -they waste precrous resources. HTFJC staff and volunteers have been at the forefront of efforts to secure stable funding for the State Housing Trust Fund, which would guarantee annual grants of at least $200,000. The ultimate success of the Housing Trust Fund of Johnson County will also require regular local support. Therefore, HTJFC is again requesting that the Johnson County Board of Supervisors and the city councils of Iowa City, Coralville and North Liberty include funding for HTFJC as a regular part of their budgeting process as described above. As we noted in our funding request last year, funding to the Trust Fund would yield community benefits, including: With stable sources of revenue, HTFJC would be in a position to annually offer a mix of grants, forgivable loans and long term financing to support housing initiatives throughout Johnson County. Community contributions would leverage additional public and private funds, bringing more revenue into Johnson County to support housing activity. The municipal and county contributions would be used as matching funds to support grant applications to the State Dousing Trust Fund and other funding entities. Beyond requirements for local matching funds, the contributions themselves would be a significant indication of public support for the Trust Fund's mission. The Housing Trust Fund will continue to partner with local government to bring stakeholders together to consider area housing needs and opportunities and to educate the public about the importance of housing for both economic and community development. Trust Fund staff and volunteers will continue to educate state and national leaders on the benefits of housing investments so that existing funding sources are secure and new revenue streams may be identified. The Housing Trust Fund will provide contributing governments with quarterly reports regarding activities and investments. Annual, independent audits will continue to be done and audit reports provided to stakeholders. Monthly meetings of the Board of Directors are open to the public and Trust Fund files may be inspected at any time by representatives of funding entities. Thank you for consideration of this request to Iowa City to budget $53,000 to support the work of the Housing Trust Fund. Staff and members of the board are available to attend council work sessions to answer any questions you may have about this investment: As always, we welcome the opportunity to consider ways the Trust Fund can serve as a valuable partner to Iowa City. Yours truly, Sally Stutsman, President Senator Robert Dvorsky, President-elect ~r.~ -,, r~ r C~ Andy Johnson, Executive Director City of Iowa City iP9 MEMORANDUM To: Dale Helling, Interim City Manager _/ From: Rick Fosse, Public Works Director ~~ ~ ~ ~,., Date: January 23, 2008 RE: Snow and Ice Control -~ ~. J~ At the present rate it appears that we may run out of salt before we run out of winter. We typically contract for 2000 tons of salt each winter with a provision to acquire an additional 300 tons if necessary. In most years 2000 tons are more than enough, but this year we have already exceeded that amount and are now using the additional 300 tons. Most other agencies we have talked with are in a similar situation which has created a difficult market to purchase and transport additional salt. We have found it necessary to adjust our operations to extend the life of the remaining salt by mixing it with as much sand as possible (roughly three parts sand to one part salt). There are a number of disadvantages to this, including: • This mix is not as effective at melting snow and ice. • Accumulation of sand on the streets will create dusty conditions and the sand will find its way into storm sewers and drainage ways. • Abrasion from the sand will reduce the life of our pavement markings, including centerlines, crosswalks and stop bars. • Significant street sweeping will be necessary in the spring to limit the problems noted above. We are hopeful that we will be able to acquire additional salt. If we do, we expect the supply to be limited so the lean sand/salt mix will likely continue for the remainder of the winter. Cc: Bud Stockman, Streets Superintendent r ~~®~ra IP10 CITY OF IOWA CITY Januar 'I 8, 2008 410 East Washington Street y Iowa City, Iowa 5 2240-1 82 6 (319) 356-5000 Re: Public meeting to discuss traffic calming on N. Dubuque Road (319) 356-5009 FAX www.icgov.org Dear Resident: The City has received a petition from residents on North Dubuque Road to have said street considered for the City's Traffic Calming Program. The City completed a traffic evaluation and determined that this street qualifies for the program based on the 85th percentile speed of traffic exceeding 5 mph over the posted speed limit of 25 mph. The next step in the traffic calming process is to have a neighborhood meeting to discuss possible traffic calming measures. The purpose of the meeting is to develop a neighborhood consensus on a preferred traffic calming measure. Local examples of traffic calming that would be suitable for North Dubuque Road include the speed humps on 4th Avenue near City High School, speed humps on Kennedy Parkway, and speed humps on Teg Drive. If a consensus can be reached, we will then conduct a survey of residences that would be impacted. The intent of the City's Traffic Calming Program is to install traffic calming features o~ if desired by the neighborhood. For a proposal to be considered by the City, at least 60% of affected households must support the proposed traffic calming measure. Input from City Streets, Fire, Police and Transit Departments will also be solicited before a proposal is forwarded to the City Council. Please consider attending the neighborhood meeting on: Wednesday, February 27, 2008 6:30 p.m. at Iowa City City Hall Emma Harvat Hall I expect the meeting to last no more than one hour. If you cannot attend, please feel free to contact me with your comments or questions at 356-5253 or kent-ralston(a~iowa-city.orq. Sin rely, Kent Ralston JCCOG Assistant Transportation Planner cc: Dale Helling City Council Jeff Davidson John Yapp Marcia Klingaman Rick Fosse Ron Knoche Bud Stockman John Sobaski Jccogtp/Itrs/n Dubuque calming.doc 01-24-08 ~'r__---r,®~ C1TY OF IOWA CITY ~P~~ ~~~~~ A N D L[ M MEMOR Date: January 18, 2008 To: City Council From: Jeff Vanatter, Housing Rehabilitation Office Re: TARP (Targeted Area Rehabilitation Program) overview and year-to-date update TARP is offered to residents of Iowa City as a compliment to the federally-funded CDBG/HOME housing rehabilitation programs without the same level of income targeting. It is designed to stabilize and revitalize targeted neighborhoods through the broader applicability of our Housing Rehabilitation and Historic Preservation programs. Repairs and improvements can be made to all interior and exterior systems. This program provides assistance in the form of low-interest loans that are repayable over a 20-year term and is funded by the City through general obligation bonds. Assistance ranges from $10,000-$40,000 per project. Since the start of fiscal year 2008, we have expended $75,509.12 on 6 projects, and have closed on 2 other projects in the amount of $20,542.00 with expenditures ongoing or starting shortly. We have also committed approximately $154,000.00 to 6 other projects with 4 of these projects actively obtaining bids. The average median income for these households is approximately 69%. We also have 2 families currently on the waiting list and have been unable to offer assistance to 5 additional families that did not meet the minimum program requirements once we started the verification process or have decided to withdraw from the program. If you have any questions please call me at 356-5128 or contact me via a-mail at jeff- vanatter(a~iowa-city.org . Cc :Dale Helling, Jeff Davidson, Community Development Staff IP12 Marian Karr From: Gina Peters [gina.peters@ecicog.org] Sent: Monday, January 21, 2008 11:44 AM Cc: Sandie Deahl; Mike Goldberg; Kelly Hayworth; John Yapp; Jeff Davidson; Janelle Rettig; Steve Atkins; Executive Assistant Mike Sullivan; City of North Liberty; City Clerk Tawnia Kakacek; City Clerk Susie Siddell; City Clerk Nancy Beuter; Marian Karr; Christine Taliga; Chad; Casie Kadlec; Bernita Rozinek; Becky Shoop; Adam Lindenlaub; City of Ely Subject: Next Public Leadership Group Meeting Rescheduled! Due to scheduling conflicts, the date of the next Johnson/Linn County Public Leadership Group meeting has been rescheduled to Thursday, February 21, 2008, 5:00 pm.. The meeting will be held at the Howard R Green offices, 8710 Earhart Lane SW, Cedar Rapids (east on 1380 exit 13). An agenda will be sent out prior to the meeting in February. Douglas D. Elliott Executive Director East Central Iowa Council of Governments 700 16th Street NE, Suite 301 Cedar Rapids, Iowa 52402 319.365.9941 319.365.9981 (fax) www.ecicog_org 1/22/2008 IP13 CITY OF IOWA CITY QUARTERLY INVESTMENT REPORT October 1, 2007 to December 31, 2007 Finance Department Prepared by: Brian Cover Senior Accountant OVERVIEW The City of Iowa City's investment objectives are safety, liquidity and yield. The primary objective of the City of Iowa City's investment activities is the preservation of capital and the protection of investment principal. The City's investment portfolio remains sufficiently liquid to enable the City to meet operating requirements that cash management procedures anticipate. In investing public funds, the City's cash management portfolio is designed with the objective of regularly exceeding the average return on the six month U.S. Treasury Bill. The Treasury Bill is considered a benchmark for riskless investment transactions and therefore comprises a minimum standard for the portfolio's rate of return. The rolling average return on the six-month U.S. Treasury Bill for the prior 365 days was 4.60% at 12/31/07. The investment program seeks to achieve returns above this threshold, consistent with risk limitations and prudent investment principles. The rate of return on the City's entire portfolio for the quarter was 5.09 which is 49 basis points higher than the threshold. Investments purchased by the City of Iowa City for the first quarter of this fiscal year had an average return of 4.74%. Rates on new investment purchases in our operating cash portfolio for the fourth quarter were approximately 75 basis points lower than investments purchased at this time last year. The federal funds rate is the interest rate at which banks lend to each other. In both October and December, the Federal Reserve cut the target of the federal funds rate 25 basis points dropping it a total of 50 basis points from 4.75% down to 4.25%. The quarterly investment report lists investments by fund, by institution, by maturity date, and investments purchased and redeemed. New official state interest rates setting the minimum that may be paid by Iowa depositories on public funds in the 180 to 364 day range during this quarter were 3.55% in October, 3.45% in November, and 3.45% in December 2007. ~_ U = ca ~ o ~ o ~ ~_ ~ ._ Ul cllfl T T m ~' ' ~ ~ ~ ~ I ~ ~ o ~ ~ - ~ ~ ~ ~ G1 I ~ ~ L ~ I 1 Q j 1 # _ ~ O ~ { ~ ~ l ~ ~ ~ ~ ~ - I ; ''ww^ V/ ~ { i ~ i ~ ~ O I ._ ~ j ~ U O ~ ~ } ~ I ~ O ~ 3 ~ ~ ~ ~ p t ~ ~ _ ~ O ~ I ~ `_ i ~ O °~o i ~ I ~ ~ ~ ~ ~ ~ ~ `~G ._ V ~ ~ c c~ ~ ~ o _ l ~ ~ I ~ ~ L cfl c~ o ~ 0 0 0 0 0 0 0 Cfl lid ~ M N ~ O uan~aa ~o afie~ua~aad Q H 00 X w CITY OF IOWA CITY INVESTMENTS ON HAND DETAIL LISTING BY MATURITY DATE 12/31 /2007 INSTITUTION NAME INVESTMENT TYPE PURCHASE MATURITY DATE DATE INVESTMENT AMOUNT INTEREST RATE WELLS FARGO SAVINGS 01-Dec-99 N/A $ 200,000.00 VARIABLE IOWA PUBLIC AGENCY INVEST TRUST IPAIT 13-Jun-02 N/A $ 3,000,000.00 VARIABLE HILLS BANK SAVINGS 10-Oct-06 N/A $ 1,000,000.00 VARIABLE HILLS BANK SAVINGS 16-Nov-07 N/A $ 5,000,000.00 VARIABLE UICCU CD 17-Jan-07 02-Jan-08 $ 2,400,000.00 5.310 BANK OF THE WEST 05 GO CD 10-Dec-07 10-Jan-08 $ 1,346,125.76 4.650 FARMERS & MERCHANTS CD 15-Feb-07 11-Jan-08 $ 1,000,000.00 5.510 BANK OF THE WEST 07 GO CD 31-May-07 31-Jan-08 $ 400,000.00 5.230 BANK OF THE WEST CD 10-Aug-07 11-Feb-08 $ 1,000,000.00 5.290 LIBERTY BANK CD 23-Jul-07 15-Feb-08 $ 2,000,000.00 5.345 LIBERTY BANK CD 23-Jul-07 22-Feb-08 $ 1,000,000.00 5.345 BANK OF THE WEST CD 26-Feb-07 26-Feb-08 $ 2,261,901.00 5.280 LIBERTY BANK CD 23-Jul-07 29-Feb-08 $ 2,000,000.00 5.345 BANK OF THE WEST 07 GO CD 31-May-07 29-Feb-08 $ 400,000.00 5.240 BANK OF THE WEST CD 13-Dec-07 13-Mar-08 $ 7,000,000.00 4.780 BANK OF THE WEST CD 26-Sep-07 26-Mar-08 $ 7,000,000.00 5.000 LIBERTY BANK 06A GO CD 29-Jun-07 29-Mar-08 $ 1,443,678.84 5.235 BANK OF THE WEST 07 GO CD 31-May-07 31-Mar-08 $ 400,000.00 5.240 IPAIT CD 12-Oct-07 11-Apr-08 $ 9,000,000.00 5.010 IOWA STATE BANK CD 16-Oct-07 16-Apr-08 $ 1,000,000.00 4.960 BANK OF THE WEST CD 16-Oct-07 16-Apr-08 $ 13,000,000.00 4.950 FREEDOM SECURITY CD ~ 20-Apr-07 20-Apr-08 $ 1,000,000.00 5.200 BANK OF THE WEST 07 GO CD 31-May-07 30-Apr-08 $ 400,000.00 5.240 BANK OF THE WEST CD 24-Oct-07 02-May-08 $ 2,000,000.00 4.750 BANK OF THE WEST CD 24-Oct-07 09-May-08 $ 2,000,000.00 4.750 BANK OF THE WEST CD 13-Nov-07 13-May-08 $ 7,000,000.00 4.600 IOWA STATE BANK CD 13-Nov-07 13-May-08 $ 2,000,000.00 4.500 IPAIT CD 14-Nov-07 14-May-08 $ 1,000,000.00 4.460 BANK OF THE WEST CD 24-Oct-07 16-May-08 $ 2,000,000.00 4.750 IPAIT CD 25-Oct-07 23-May-08 $ 2,000,000.00 4.960 BANK OF THE WEST 07 GO CD 31-May-07 30-May-08 $ 2,300,000.00 5.240 IPAIT CD 12-Oct-07 30-May-08 $ 3,400,000.00 4.950 IOWA STATE BANK CD 16-Nov-07 30-May-08 $ 1,000,000.00 4.410 WELLS FARGO CD 21-Dec-07 30-May-OS $ 2,000,000.00 4.520 IOWA STATE BANK CD 14-Jun-07 16-Jun-08 $ 2,000,000.00 5.360 FARMERS & MERCHANTS CD 03-Jul-06 27-Jun-08 $ 974,504.00 5.760 FIRST AMERICAN BANK CD 10-Aug-07 30-Jun-08 $ 2,000,000.00 5.380 IOWA STATE BANK CD 11-Oct-07 30-Jun-08 $ 2,020,000.00 4.950 FIRST AMERICAN BANK CD 17-Jan-07 01-Jul-08 $ 2,000,000.00 5.300 FREEDOM SECURITY CD 20-Apr-07 01-Jul-08 $ 1,000,000.00 5.200 BANK OF THE WEST CD 17-May-07 01-Jul-08 $ 1,000,000.00 5.180 FARMERS AND MERCHANTS CD 11-Oct-07 11-Jul-08 $ 1,000,000.00 5.010 FIRST AMERICAN BANK CD 10-Aug-07 10-Aug-08 $ 3,000,000.00 5.410 IOWA STATE BANK CD 16-Nov-07 16-Aug-08 $ 2,000,000.00 4.410 IPAIT CD 14-Dec-07 11-Sep-08 $ 1,000,000.00 4.391 FARMERS AND MERCHANTS CD 16-Oct-07 16-Oct-08 $ 1,000,000.00 5.010 IOWA STATE BANK CD 16-Nov-07 16-Nov-08 $ 2,000,000.00 4.250 AMERICAN BANK & TRUST CD 29-Nov-07 29-Nov-08 $ 6,000,000.00 4.700 FARMERS & MERCHANTS CD 12-Dec-06 12-Dec-08 $ 6,577,860.00 5.050 TOTAL $ 123,524,069.60 CITY OF IOWA CITY INVESTMENT ACTIVITY FOR THE QUARTER ENDED DECEMBER 31, 2007 9/30/2007 $ 115,691,329.00 INVESTMENT PURCHASE MATURITY INTEREST INSTITUTION TYPE DATE DATE RATE PURCHASES 10/01/07 TO 12/31/07 BANK OF THE WEST 05 GO CD 09-Oct-07 08-Nov-07 4.900 $ 1,346,125.76 FARMERS AND MERCHANTS CD 11-Oct-07 11-Jul-08 5.010 $ 1,000,000.00 IOWA STATE BANK CD 11-Oct-07 30-Jun-08 4.950 $ 2,020,000.00 IPAIT CD 12-Oct-07 11-Apr-08 5.010 $ 9,000,000.00 IPAIT CD 12-Oct-07 30-May-08 4.950 $ 3,400,000.00 IOWA STATE BANK CD 16-Oct-07 16-Apr-08 4.960 $ 1,000,000.00 BANK OF THE WEST CD 16-Oct-07 16-Apr-08 4.950 $ 13,000,000.00 FARMERS AND MERCHANTS CD 16-Oct-07 16-Oct-08 5.010 $ 1,000,000.00 BANK OF THE WEST CD 24-Oct-07 16-May-08 4.750 $ 2,000,000.00 BANK OF THE WEST CD 24-Oct-07 09-May-08 4.750 $ 2,000,000.00 BANK OF THE WEST CD 24-Oct-07 02-May-08 4.750 $ 2,000,000.00 IPAIT CD 25-Oct-07 23-May-08 4.960 $ 2,000,000.00 BANK OF THE WEST 05 GO CD 08-Nov-07 10-Dec-07 4.500 $ 1,346,125.76 BANK OF THE WEST CD 13-Nov-07 13-May-08 4.600 $ 7,000,000.00 IOWA STATE BANK CD 13-Nov-07 13-May-08 4.500 $ 2,000,000.00 IPAIT CD 14-Nov-07 14-May-08 4.460 $ 1,000,000.00 HILLS BANK SAV 16-Nov-07 N/A VARIABLE $ 5,000,000.00 IOWA STATE BANK CD 16-Nov-07 30-May-08 4.410 $ 1,000,000.00 IOWA STATE BANK CD 16-Nov-07 16-Aug-08 4.410 $ 2,000,000.00 IOWA STATE BANK CD 16-Nov-07 16-Nov-08 4.250 $ 2,000,000.00 AMERICAN BANK & TRUST CD 29-Nov-07 29-Nov-08 4.700 $ 6,000,000.00 BANK OF THE WEST 05 GO CD 10-Dec-07 10-Jan-08 4.650 $ 1,346,125.76 BANK OF THE WEST CD 12113./07 13-Mar-08 4.780 $ 7,000,000.00 IPAIT CD 14-Dec-07 11-Sep-08 4.391 $ 1,000,000.00 WELLS FARGO CD 21-Dec-07 30-May-08 4.520 $ 2,000,000.00 TOTAL PURCHASES $ 78,458,377.28 REDEMPTIONS 10/01/07 TO 12/31/07 BANK OF THE WEST CD 18-Oct-06 05-Oct-07 5.290 $ (750,000.00) BANK OF THE WEST 05 GO CD 06-Sep-07 08-Oct-07 5.180 $ (1,351,140.89) UICCU CD 22-Dec-06 12-Oct-07 5.320 $ (2,150,000.00) BANK OF THE WEST CD 13-Apr-07 15-Oct-07 5.260 $ (1,000,000.00) BANK OF THE WEST CD 13-Apr-07 15-Oct-07 5.260 $ (1,000,000.00) BANK OF THE WEST CD 13-Apr-07 15-Oct-07 5.260 $ (1,000,000.00) BANK OF THE WEST CD 13-Apr-07 15-Oct-07 5.260 $ (1,000,000.00) BANK OF THE WEST CD 13-Apr-07 15-Oct-07 5.260 $ (1,000,000.00) BANK OF THE WEST CD 13-Apr-07 15-Oct-07 5.260 $ (1,000,000.00) BANK OF THE WEST CD 13-Apr-07 15-Oct-07 5.260 $ (1,000,000.00) BANK OF THE WEST CD 13-Apr-07 15-Oct-07 5.260 $ (1,000,000.00) IOWA STATE BANK CD 13-Apr-07 15-Oct-07 5.310 $ (2,000,000.00) UICCU CD 22-Dec-O6 19-Oct-07 5.310 $ (750,000.00) BANK OF THE WEST CD 20-Apr-07 22-Oct-07 5.230 $ (1,000,000.00) BANK OF THE WEST CD 20-Apr-07 22-Oct-07 5.230 $ (1,000,000.00) BANK OF THE WEST CD 20-Apr-07 22-Oct-07 5.230 $ (1,000,000.00) BANK OF THE WEST CD 20-Apr-07 22-Oct-07 5.230 $ (1,000,000.00) BANK OF THE WEST CD 20-Apr-07 22-Oct-07 5.230 $ (1,000,000.00) BANK OF THE WEST CD 20-Apr-07 22-Oct-07 5.230 $ (1,000,000.00) UICCU CD 22-Dec-O6 26-Oct-07 5.320 $ (2,150,000.00) BANK OF THE WEST 07 GO CD 31-May-07 31-Oct-07 5.230 $ (400,000.00) UICCU CD 22-Dec-06 02-Nov-07 5.310 $ (750,000.00) BANK OF THE WEST 05 GO CD 09-Oct-07 08-Nov-07 4.900 $ (1,346,125.76) IOWA STATE BANK CD 17-Jan-07 09-Nov-07 5.320 $ (2,000,000.00) BANK OF THE WEST CD 10-May-07 09-Nov-07 5.250 $ (6,000,000.00) IOWA STATE BANK CD 10-May-07 12-Nov-07 5.270 $ (2,000,000.00) FARMERS 8~ MERCHANTS CD 15-Feb-07 16-Nov-07 5.500 $ (1,000,000.00) BANK OF THE WEST CD 17-May-07 19-Nov-07 5.260 $ (5,000,000.00) IOWA STATE BANK CD 17-May-07 19-Nov-07 5.270 $ (2,000,000.00) FIRST AMERICAN BANK CD 15-Feb-07 21-Nov-07 5.310 $ (2,000,000.00) LIBERTY BANK 03 GO (PARTIAL REDEMPTION) CD 29-Jun-07 29-Dec-07 5.275 $ (352,362.15) HILLS BANK CD 29-Nov-06 30-Nov-07 5.410 $ (2,000,000.00) BANK OF THE WEST CD 10-Aug-07 30-Nov-07 5.350 $ (1,580,000.00) BANK OF THE WEST 07 GO CO 31-May-07 30-Nov-07 5.230 $ (400,000.00) HILLS BANK CD 29-Nov-06 07-Dec-07 5.410 $ (1,000,000.00) BANK OF THE WEST 05 GO CD 08-Nov-07 10-Dec-07 4.900 $ (1,346,125.76) WELLS FARGO CD 12-Sep-07 12-Dec-07 5.510 $ (10,000,000.00) HILLS BANK CD 29-Nov-06 14-Dec-07 5.410 $ (2,000,000.00) LIBERTY BANK CD 14-Jun-07 14-Dec-07 5.355 $ (2,000,000.00) HILLS BANK CD 29-Nov-06 21-Dec-07 5.410 $ (1,000,000.00) HILLS BANK CD 29-Nov-06 28-Dec-07 5.410 $ (2,000,000.00) LIBERTY BANK 03 GO CD 29-Jun-07 29-Dec-07 5.275 $ (899,882.12) BANK OF THE WEST 07 GO CD 31-May-07 31-Dec-07 5.230 $ (400,000.00) TOTAL REDEMPTIONS $ (70,625,636.68) INVESTMENTS ON HAND AT 12/31/07 $ 123,524,069.60 CITY OF IOWA CITY INVESTMENTS ON HAND SUMMARY BY FUND FUND TYPE 12/31 /07 12/31 /2006 INVESTMENT INVESTMENT AMOUNT AMOUNT ALL OPERATING FUNDS GENERAL OBLIGATION BOND FUND EMPLOYEE BENEFIT RESERVE FUND BOND RESERVE FUND TOTAL CITY OF IOWA CITY INVESTMENTS ON HAND LISTING BY INSTITUTION $ 96,889,804.60 $ 94,560,503.16 $ 6,400,000.00 $ 5,790,347.39 $ - $ 200,000.00 $ 20,234,265.00 $ 20,249,265.00 $ 123,524,069.60 $ 120,800,115.55 12/31 /07 12/31 /2006 INSTITUTION INVESTMENT INVESTMENT NAME AMOUNT AMOUNT AMERICAN BANK & TRUST $ 6,000,000.00 $ - BANK OF THE WEST $ 49,508,026.76 $ 8,000,000.00 FARMERS & MERCHANTS SAVINGS BANK $ 10,552,364.00 $ 11,552,364.00 FIRST AMERICAN BANK $ 7,000,000.00 $ 8,648,528.26 FREEDOM SECURITY BANK $ 2,000,000.00 $ 2,000,000.00 HILLS BANK & TRUST $ 6,000,000.00 $ 10,000,000.00 IOWA STATE BANK $ 12,020,000.00 $ 16,150,000.00 IOWA PUBLIC AGENCY INVESTMENT TRUST $ 19,400,000.00 $ 17,250,000.00 LIBERTY BANK $ 6,443,678.84 $ 10,745,140.25 U OF I COMM CREDIT UNION $ 2,400,000.00 $ 31,485,000.00 US BANK $ - $ 2,261,901.00 US TREASURY NOTES AND AGENCIES $ - $ - WELLS FARGO BANK $ 2,200,000.00 $ 200,000.00 WEST BANK $ - $ 2,307,182.04 VAN KAMPEN $ - $ 200,000.00 TOTAL $ 123,524,069.60 $ 120,800,115.55 Marian Karr From: jg@thejamesgang.ws Sent: Monday, January 28, 2008 9:03 PM To: Council Subject: THE JAMES GANG OPEN HOUSE: YOU'RE INVITED! THE JAMES GANG OPEN HOUSE: YOU'RE INVITED! Please welcome us into our new offices with an evening of pizza, fun and entertainment! On January 31st from 5:30 to 7:30pm, The James Gang is hosting an open house fundraiser at our new offices, located in the basement of the Jefferson Building (129 East Washington Street, next to Subway). Happy Joe's will provide all-you-can-eat pizza. Paperback Rhino, one of Iowa City's best improvisational troupes will perform and there will be live music by the James Gang's own Aaron Schaefer. There is a $5 suggested donation for admission, 100 of which will go towards seeding future James Gang endeavors. RSVP, appreciated but not required: zach@thejamesgang.ws Can't make it? Eat Happy Joe's for Dinner! Happy Joe's is donating $2/$3 for every medium/large pizza ordered after 5pm on January 31st. 1 IP14 IOWA CITY TELECOMMUNICATIONS COMMISSION DRAFT MONDAY, DECEMBER 18, 2007--5:30 P.M. CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Saul Mekies, Hans Hoerschelman, Brett Gordon MEMBERS ABSENT: Margaret Wieting, Gary Hagen STAFF PRESENT: Drew Shaffer, Mike Brau, Bob Hardy, Dale Helling OTHERS PRESENT: Lee Grassley, Josh Goding, Susan Rogusky, Michael McBride, Laura Lowe RECOMMENDATIONS TO CITY COUNCIL None at this time. SUMMARY OF DISCUSSION Grassley reported that ESPN and ESPN 2 in high definition will be added to the Family Package at no additional charge. Subscribers would need a high definition tuner or a device with a cable card such as TiVo or a cable HD converter box to view those two channels. The price for the high definition package of channels will be decreased by $3 to $6.95. Mediacom has been pursuing more high definition contracts and if they sign a high definition contract with a programmer that is carried in the Family Package the high definition channel will be added to the Family Channel at no charge. School administrators have cleared the proposal to spend $44,000 for a complete AV makeover of the Board Room. Perry Ross has been working on a grant for staff development in the production and use of multi-media technologies. It is hoped that if teachers can be trained they in turn can offer instruction to students. Shaffer met with the Community Television Group (CTG) to help them understand the long-term challenges facing local access television and how the public might be made more aware of the channels and value them. The CTG will be meeting in January to further develop a strategy. Shaffer reported that oral arguments in the court challenge to the recent FCC Report and Order on franchising will be made on Feb. 6. APPROVAL OF MINUTES Gordon moved and Hoerschelman seconded a motion to approve the amended November 26, 2007 minutes. The minutes were approved unanimously. ANNOUNCEMENTS OF COMMISSIONERS Gordon urged Commissioners and citizens to contact the FCC and our representatives in Congress regarding a proposed rule change by the FCC to allow greater consolidation in media ownership. Mekies referred to Shaffer's report on the National Association of Telecommunications Officers and Advisors conference and noted the comparisons of other communities to Iowa City. SHORT PUBLIC ANNOUNCEMENTS None. CONSUMER ISSUES Shaffer referred to the complaint report in the meeting packet. There was only 1 complaint, which was resolved. MEDIACOM REPORT Grassley reported that ESPN and ESPN 2 in high definition will be added to the Family Package at no additional charge. Subscribers would need a high definition tuner or a device with a cable card such as TiVo or a cable HD converter box to view those two channels. The price for the high definition package of channels will be decreased by $3 to $6.95. Mediacom has been pursuing more high definition contracts and if they sign a high definition contract with a programmer that is carried in the Family Package the high definition channel will be added to the Family Channel at no charge. Mekies urged the City Cable TV Division to add that information to their website to help better notify consumers. Mekies also requested Mediacom notify the City as soon as such changes are known so they could assist informing the public. Gordon asked if prices will go up in August. Grassley said Mediacom will be making the annual basic tier rate filing according to the usual schedule, which would make any changes effective around the first of August. If the Family Package rates rise that increase will take place at that time. UNIVERSITY OF IOWA REPORT McBride distributed the University channel's annual report. The University cable channel continues to grow. They have access to more programming and requests from University departments for coverage -have increased. More students are producing programs as well. Daily Iowan Television is now in their second year. The Student Video Producers have made a large increase in productions made available for playback. The collaboration with Iowa Public Radio for the Live at Prairie Lights and the Java House programs has been a continuing asset. McBride said that he is fortunate to have the energy and creativity of University students. Mekies asked how the University of Iowa compares to Iowa State and the University of Northern Iowa. McBride said that the University of Iowa is fortunate to have abetter-developed cable operation than the other state schools. The U of I uses other stronger Big 10 universities as a benchmark for evaluating progress. Hoerschelman noted that the annual report acknowledges that one weakness is the inability to gather scientifically valid audience research due to cost restraints. Hoerschelman said audience research for all the access channels is needed. Shaffer said two scientific surveys have been done in the past seven years but the University was not a part of those surveys. KIRKWOOD COMMUNITY COLLEGE O'Brien was unable to attend but provided a written report. PATV REPORT Goding distributed a report summarizing programming in November. PATV's Live and Local program is on the presidential caucuses and explains how people can participate. Two high school interns from Regina High School working through the Workplace Learning Connection program are working with PATV. PATV will be closed December 24 through January 1. The guidelines workshop will by Sunday Jan. 6 at 12. The next board meeting is January 17, 7 p.m. SENIOR CENTER REPORT Rogusky distributed a programming schedule. A two-part program on the presidential caucuses has been playing on City Channel 4 and on PATV. The program has interviews with candidates and tracks four issues across candidates. The second Spanish-speaking program is being played back on City Channel 4. Numerous concerts at the Senior Center have been taped. Gordon suggested adding subtitles to the Spanish-speaking program. IOWA CITY COMMUNITY SCHOOL DISTRICT REPORT Lowe distributed a written report. In addition to the usual programs on school board meetings, DPO meetings, and Education Exchange, the channel recently has been working on a program on anti-bullying. The program will be shown to school administrators and on the school channel. Work continues on the request for a grant from the Iowa City Community School District Foundation. School administrators have cleared the proposal to spend $44,000 for a complete AV makeover of the Board Room. Perry Ross has been working on a grant for staff development in the production and use of multi-media technologies. It is hoped that if teachers can be trained they in turn can offer instruction to students. Work continues on the channel's mission statement. Included in it will be strategy statements including a method of benchmarking and the desire to get student productions on the channel. Mekies said it was the sense of the Commission that benchmarks are an important tool to monitor progress and was glad to see the schools thinking in those terms. LIBRARY REPORT No representative was present. CITY MEDIA UNIT REPORT Hardy reported that the InfoVision software has had some recent problems and was down for a period of time but is now back on the air. The Community Television Service has been taping a number of holiday programs at the Senior Center and one program was carried live from the Senior Center. Five programs for the Iowa City Foreign Relations Council were shot of presidential candidates giving addresses. A program at the Englert, Generations of Jazz, will be shot. CABLE ADMINISTRATOR REPORT Shaffer reported that he was provided a tour of the facilities at Kirkwood and was impressed with their operation. Shaffer met with the Community Television Group (CTG) to help them understand the long-term challenges facing local access television and how the public might be made more aware of the channels and value them. The CTG will be meeting in January to further develop a strategy. The City Council budget process has time available for Commissions to address the Council on Jan. 23 at 7 p.m. Mekies and Shaffer have discussed but have not arrived at a conclusion on what might be said on the Commission's behalf. Mekies referred to Shaffer's report on the National Association of Telecommunications Officers and Advisors national conference and asked if there was anything Shaffer would like to emphasize. Shaffer said he was struck by how many countries are ahead of the United States with developing a plan to provide broadband to every citizen. Gordon noted that some of the countries have speeds that far exceed typical speeds in the United States. Shaffer said that FCC Commissioner Adelstein spoke at the conference and said that many of these countries have regulated monopolies where the United States has unregulated providers. Grassley said that Mediacom has been testing technology that can provide 100 megabits. CITY CABLE TV DIVISION BUDGET Shaffer said that the FY 2009 budget is much like budgets in past years. BIG TEN NETWORK Shaffer said he was contacted by Big Ten Network officials who informed him that they will not participate in a program on the issue of carriage on the Mediacom system. The City administration does not wish the program to be on the City Channel and suggested PATV as an alternative. Mekies urged the program proceed as quickly as possible. Shaffer said he will need to identify people who would be willing to participate on behalf of the Big Ten Network. LEGISLATION AND FCC UPDATE Shaffer reported that oral arguments in the court challenge to the recent FCC Report and Order on franchising will be made on Feb. 6. Hoerschelman asked about Mediacom's intent to submit comments to the Iowa Utility Board regarding the rules proposed to implement the recent state franchising legislation. Grassley said Mediacom believed that the definition of a competitive cable service provider needed clarification but decided that the best way to get clarification was to apply for a state franchise for a certain community. CTG FUNDING AND BENCHMARKING Hardy said the CTG met in November. A benchmark for tracking the use of funds allocated to the schools has not yet been developed. Mekies said it is the sense of the Commission that the pass-through funds needs to have some accounting of the progress made with the funds. Hardy said that he has seen more progress made in the last six months in the schools than over a number of years. Mekies said there are tangible results coming out of the efforts made by the Commission and the access channels. ADJOURNMENT Hoerschelman moved and Gordon seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 6:53. Respectfully submitted, Drew Shaffer Cable TV Administrator IP15 MINUTES DRAFT Youth Advisory Commission January 16, 2008 Lobby Conference Room, City Hall Members Present: Nelson, Segar, Weeks, Han Members Absent: Green Others Present: City Clerk Karr, City Council Liaison Wilburn Call to Order: 5:30 P.M. Approve Minutes: Weeks pointed out that his name had been switched with Segar's under the heading Budget Request FY 2009. The minutes were amended. Segar moved to approve the minutes as amended. Weeks seconded. The amended minutes were approved 4-0. Election of Officers: Karr suggested that Nelson, Segar, and Weeks explain the duties of the electable positions. Brief explanations of Chair and Secretary were given. Karr explained that the Vice Chair would serve in the Chair's absence, but did not have any other specific functions. Segar nominated Nelson for Chair, seconded by Weeks. Nelson was elected 4-0. Weeks nominated Segar for Vice Chair, seconded by Nelson. Segar was elected 4-0. Han nominated Weeks for Secretary, seconded by Nelson. Weeks was elected 4-0. Discussion on Budget Requests FY 2009: Nelson pointed out that the budget hearing would be on January 23 at 7:30. Nelson felt that 8:15 would be a better time for him to attend. Segar agreed. Karr agreed to switch the time to 8:15. A draft of the Explanation of Funding Request for Fiscal Year 2009, prepared by Keranen and Nelson, was discussed. Segar pointed out that the information should be updated to include the recent grant awarded to Regina High school. Karr asked whether the Commission would prefer to present the explanation to the council as a handout or as part of the packet. It was agreed that the paragraph concerning the Youth Empowerment Grant would be addressed alongside the discussion of the grants later in the meeting. Update on Website: Nelson reported that updates on pictures and biographies for the website were needed. Nelson pointed out that more Facebook ads would be useful for advertising vacancies and the Youth Empowerment Grant. Wilburn asked about the Commission's past actions in terms of advertising the grants and suggested that the Commission contact clubs or teachers in junior high schools to facilitate interest in the grants. Youth Advisory Commission January 16, 2008 Page 2 Youth Empowerment Grant: Nelson recapped issues that arose while reviewing the Regina application. A timeframe or deadline for the completion of the application was suggested. Receipts for the Regina Christmas Basket Project were reviewed. It was determined that the expenses were as expected. Nelson moved to approve the reimbursement, Segar seconded. The motion to reimburse the expenses was passed 4-0. A press release about the grant was discussed. Karr suggested that the press release be timed around the budget hearing. Nelson and Han agreed to write a press release, and agreed to emphasize the way that the grant empowered both the family helped by the Regina Christmas project, and the Regina students themselves, who were doing good in the Iowa City community. Nelson directed the commission's attention to the paragraph in the Explanation of Funding Request that was put on hold earlier in the meeting. The paragraph was updated to reflect the project that had been approved by the YAC. The paragraph was also revised to point out that the Commission still hoped to award grants to several more qualified projects. It was agreed to avoid mention of Christmas in order to discourage irrelevant questioning by the Council about the legality and/or legitimacy of city funds being used for religious purposes. Summer of the Arts Update: A list of suggested countries was reviewed. Possible options discussed were New Zealand, Madagascar, Russia, Puerto Rico and Egypt due to Commission members' various connections with or affinity for those countries. It was agreed that the discussion over choosing a country would be put on hold until the next YAC meeting. Formation of Subcommittees: Weeks and Segar were already a part of the Summer of the Arts subcommittee. Han volunteered to join them. Nelson stated that he was the only person on the Website subcommittee, but that he was handling it well. Nelson and Segar were already part of the empowerment grant subcommittee, Han volunteered to join them. Nelson suggested that the Empowerment Grant subcommittee be reexamined at the next meeting with more members present. Weeks suggested an advertising subcommittee or a combined website/advertising subcommittee. Han agreed to join Nelson on the Website and Advertising subcommittee. Public Discussion: Wilburn shared information about a Community Youth Development program that he was familiar with. Wilburn spoke about a San Diego Youth Congress being able to award large grants to various groups of people as an example of the type of thing a group such as the YAC could accomplish with over time. Wilburn thanked the Commission for their commitment thus far. Youth Advisory Commission January 16, 2008 Page 3 Karr passed along the personal wish of Mayor Regina Bailey and of the Council for the YAC's continued involvement in the Student Citizenship Awards- an involvement that was sporadic in the past. Karr pointed out that the involvement was good PR and not a huge time commitment. The council agreed to continue their commitment to the Student Citizenship Awards. Nelson suggested that two people volunteer for each meeting so as to have aback-up if one person could not attend. Meeting Schedule: The next meeting was scheduled for Monday, February 25 at 7:00. Announcements: Two vacancies in the 18-21 year-old age group. Adjournment: Motioned by Nelson, seconded by Segar. Approved 4-0. Meeting was adjourned at 6:27 pm. Minutes prepared by Weeks. Z O ~o ~~ ~v ~~o ~'WN fn Q W ~ Z ~ Q W H I- Q O W O X X X X g a W X H W rn o M N r rn 0 M N r ~ 0 M N r ~ 0 M N T ~ 0 M N r' rn 0 M N ~~ rn 0 M N r~ ~ Z t ~ a~i ~ y. 2C7 °~ u c ._ ~ ~2 ~ ~ ~ y ._ d ~Z c`a aT ~ > IO ~ N Y ~ ~ J ~ ~ > ~ 14 > A b1 a~ a~ .o m N i- 7 d ~ ~~ W .~_-, d ~ ~ NN~~~ o aaZZ II II II II II W XOpZ w Y 01-24-08 IP16 MINUTES DRAFT Iowa City Airport Commission January 10, 2008 Iowa City Airport Terminal - 5:45 PM Members Present: Howard Horan, Chair; Janelle Rettig; John Staley; Greg Farris; Randy Hartwig Staff Present: Sue Dulek, Michael Tharp Others Present: Mary Bennett, Jan Nash, Jennifer Nolan, John Yeomans, Turk Regennitter, Peggy Slaughter, Randy Miller, David Hughes, Minnetta Gardinier, Jay Honeck DETERMINE QUORUM: The meeting was called to order at 5:50 P.M. by Chairperson Horan. RECOMMENDATIONS TO COUNCIL: APPROVAL OF MINUTES FROM THE DECEMBER 13, 2007 MEETING: Horan asked Members if they had any changes, corrections for the minutes. Staley moved to accept the December 13, 2007 minutes as presented; seconded by Rettig. Motion carried 4-0; Hartwig abstaining. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: Aviation Commerce Park -Horan noted that this is to extend the agreement with Iowa Realty to December 31, 2008. Peggy Slaughter then gave the Commission an update, stating that the party interested in Lot 6 has decided to downsize their original building plans, and they are now looking at Lot 1. She also noted that another party, who is looking at Lots 4, 3 and 2, now has a site plan done. She stated that they plan to be in town next week and finish up their offer on these lots. Randy Miller then stated that originally this party was looking at 4, 3 and half of Lot 2, but now they are considering all of Lot 2. Slaughter spoke further about the party that is interested in Lot 1, and some other possibilities that maybe considered for future growth. Airport Commission January 10, 2008 Page 2 of 7 She gave the Members some of the details on this business, as far as building size, number of employees, and business plan. i. Consider a resolution authorizing the chair to sign and the secretary to attest an amendment to the agreement with Iowa Realty Commercial to sell and/or lease property in Aviation Commerce Park -Hartwig moved to Consider Resolution #A08- O1, Authorizing the Chair to sign and Secretary to attest an Amendment to the Agreement with Iowa Realty Commercial to sell and/or lease Property in Aviation Commerce Park, seconded by Staley. Carried 5-0. b. Old Records/Tallgrass: donate/destroy/store/archive -Jan Nash of Tallgrass Historians and Mary Bennett with the State Historical Society spoke to the Members next. Nash stated that she and Tharp were searching the attic area of one of the hangars and came across a banker's box labeled, "Ancient Airport Records." She noted that there were some old plans that date back to the 1940's. Nash noted that she is proposing everything she has marked into inventory as being donated to the Historical Society. She believes that there is a lot of scholarly interest in these documents, and Bennett added some history on what they currently have on the Airport and how this newfound information would really compliment that collection. Bennett noted that these items would become the property of the State of Iowa, to be administered by the Historical Society, but would be open to the public for review. Members asked questions of Bennett regarding the State Historical Society and how these items would be preserved. The Deed of Gift was discussed next, with Nash explaining how they prepare this document and how the inventory is prepared, as well. Rettig asked that they get copies made of some of the old Airport photos before they hand those over to the State, as they had previously discussed putting these up around the Airport. Hartwig asked if they shouldn't first get public input on this. It was suggested that this be done on a 90-day temporary basis, and during this time the inventory could be reviewed further. At the end of the 90-day period, the Commission could then decide what items to donate. The Members agreed with this idea. Rettig made the motion to approve 90-day temporary archiving with the State Historical Society, seconded by Hartwig. Motion carried 5-0. c. Farmers National Company i. Merschman Seeds -Yeomans stated that he and Regennitter have met with Dulek this week and he shared the lease that they prepared. He briefly explained the lease to Members, stating that they will plan on signing the two-year, $25,000 each year lease later this evening. Yeomans and Regennitter responded to Members' questions regarding the farming operation being 2 Airport Commission January 10, 2008 Page 3 of 7 proposed. Dulek briefly explained some of the liability issues, but stated that the rest of the issues have been resolved. She hopes to have a finalized lease soon. d. Army Reserve -Tharp stated that he has not heard back from the Army regarding the issues raised at last month's meeting. He noted that they either need to defer this again, or take a vote. Staley stated that he thought they were going to get some information regarding fair market value before they decided this. Tharp stated that in doing some research, he found that 12-cents a square foot seems to be the going rate. The discussion turned to why the Army's lease works the way it does, with Rettig stating that no one else would be able to handle their lease the way the Army does. Rettig stated that she does not agree with this lease, and that she feels to compare this lease with the Toyota lease is not fair. She feels fair market value is more than 12-cents a square foot. Members agreed to consider a 2-year lease, in order to hopefully get the discussion going with the Army Reserve. Rettig stated that she would only agree to a standard City lease and one based on fair market value. i. Consider a Resolution approving a 5-year lease with the Army Reserve -Staley moved to consider Resolution #A08-02 approving a 2-year lease with the Army Reserve, seconded by Hartwig. Carried 4-1, Rettig in the negative. e. Hangar Expansion - Building H -Tharp stated that the Commission has an engineering agreement with Earth Tech to consider this evening. Tharp noted that the project has been capped at $400,000, and 25% of that is for engineering. He further responded to Members' questions regarding the University's part in this project. Hartwig asked what the next step will be, and Tharp noted that they will need to set a public hearing first, with a projected spring construction date. Hughes responded to Rettig's questions regarding the engineering contract in question. i. Consider a Resolution approving engineering services contract for expansion of hangar and office space -Rettig moved to consider Resolution #A08-03 approving Engineering Services Contract for Expansion of Hangar and Office Space, with Earth Tech; seconded by Farris. Carried 5-0. f. FAA/IDOT Projects -Earth Tech i. Runway 7/25 -Hughes noted that he was late again in getting information out to the Commission and he apologized for this. He spoke briefly about the box culvert and closing out of grants. As for the historic booklet, Hartwig mentioned that he would like to see more copies available for distributing, and make some decisions about who to send them to. Tharp noted that he would 3 Airport Commission January 10, 2008 Page 4 of 7 like to send a letter to all tenants, letting them know the booklets are available. He will deliver several copies, too, to City Hall. ii. South Aviation Development Study -Hughes noted that he had gotten information to the City on this, and it should be finalized yet in January. iii. South Taxilane Rehab -Hughes stated that the grading portion is finalized. Hughes noted that due to weather, much of these projects have been shut down for now. iv. Jet A Fuel System / AvGas Upgrade -Hughes has talked with the contractor on this project and they hope to finalize yet this month. Tharp brought up the water detection system, and there will be a little more CIP funding available in order to finish this up. Horan stated that he feels it is important to stick to the budget that they have proposed. v. Terminal Apron Rehab -Hughes stated that due to weather, this project is shut down for now. vi. Obstruction Mitigation - United Hangar -Hughes stated they have received the FAA approval on these plans. Discussion began on when this hearing needs to be held, with Hughes stating February at the latest. Rettig asked if they could hold this public hearing at their next regular Commission meeting. Dulek responded to the legalities surrounding public hearings. 1. Consider a Resolution setting a public hearing for the plans, specifications, form of contract, and estimate on cost for the removal of the United hangar -Rettig moved to consider Resolution #A08-04 setting a public hearing on February 14 for the plans, specifications, form of contract, and estimate on cost for the removal of the United hangar, seconded by Hartwig. Carried 5-0. g. Airport "Operations": Strategic Plan-Implementation; Budget; and Airport Management -Rettig asked that Tharp order a new garbage can for the parking lot, as they have funds set aside for this. He stated that he will look into this as soon as possible. Rettig also thanked Tharp for replacing the mailbox at the Airport. Staley noted that he has a proposal about the resolution. He suggested substitute language of: In case of an emergency, when failure to take immediate action would have an adverse impact on Airport operations, facilities, personnel, Airport customers, or the general public, the Chairperson is hereby authorized to initiate and execute, and to direct the Operations Specialist to do the same, without Commission approval. A brief discussion ensued, with Members tossing around ideas and 4 Airport Commission January 10, 2008 Page 5 of 7 questioning if they need to have specific dollar amounts in this. Members agreed with Staley's proposal, with #1 and #2 as proposed, and that the levels are $2,000 and $10,000. i. Consider a Resolution authorizing the Operations Specialist and Chairperson to make purchases and sign contracts -Staley moved to consider Resolution #A08-OS Authorizing the Operations Specialist and Chairperson to Make Purchases and Sign Contracts, seconded by Farris. Carried 5-0. h. Letter of support for Dee Vanderhoef s application to State Transportation Commission -Rettig explained that Vanderhoef is applying for the State Transportation Commission and she has asked the Commission for a letter of support in this. The City Council has done this already, according to Rettig. She further explained the State Transportation Commission, and that Dee is applying for a seat that opens up in March. Rettig shared the letter that she wrote, stating that she would be glad to have this from the Airport Commission. Staley moved to have the Airport Commission send the letter, as proposed by Rettig, for support for Dee Vanderhoef s Application to State Transportation Commission, seconded by Farris. Motion carried 5-0. Change in regular meeting time -Rettig stated that she will always have a conflict with these meetings and another meeting that she has on Thursdays. She asked if Members would be interested in changing the regular meeting, or changing those days when she knows she will be unable to be back in time for the 5:45 meetings. A brief discussion ensued regarding a 7:00 P.M. meeting time. Rettig stated that April, June, and July meetings will be difficult for her to make. Tharp noted the bylaws, and Dulek stated that the bylaws require monthly meetings but not that the meetings occur on the second Thursday. Hartwig stated that he would be willing to change these meetings if others agree, and he asked others to check calendars for other possible changes that need to be made. He asked that others let Tharp know of their schedules and that they can then readdress this next month. FBO Staff Report -Jennifer Nolan from Jet Air addressed the Commission. She reported that everything is going well, and they are very happy with the snow removal this season. One item that she was asked to share is they are in the process of getting another eight-passenger jet, and therefore will be looking for more hangar space. This led to a brief discussion on the need for more grants to pay for more hangars getting built. k. Subcommittees' Reports -Tharp noted that everything has arrived for the shelter, however, due to weather, nothing has taken place yet. 5 Airport Commission January 10, 2008 Page 6 of 7 Commission Members' Reports -Hartwig stated that he wanted to recognize the new Mayor, Regenia Bailey. He also noted the Airport News from the FAA, stating that he finds it to be very useful. He asked if the Members would like to receive this newsletter, as well. Hartwig also mentioned a book on James Van Allen that he is reading. He noted a picture of James Van Allen at the Airport, circa 1956. He suggested they get a copy of this and add it to their collection of Airport photos. Hartwig also brought up a magazine, Midwest Flyer, giving the Members a brief rundown of its contents. He stated that he thinks Tharp should contact this magazine and let them know what's happening in Iowa City. Hartwig also noted that some of the pictures they discussed were framed and are now hanging in the weather room. Rettig stated that the Iowa Legislature goes in on Monday, and that she will be there all week for various meetings. She noted that there will be an aviation day in February or March, and that she and Tharp attended last year. She encouraged others to attend this year's function. Horan added that Jerry might be retiring in the spring, and he just wanted others to be aware of this. m. Staff Report -Tharp noted that Wednesday, January 23rd is the night the City Council meets with boards and commissions. There will be fifteen-minute time slots to present, and the Airport's time is 7:45 to 8:00 P.M. On the 24tH Tharp stated that the City Council will be meeting all day to discuss the CIP projects. Tharp noted that he recently had a meeting with Gary Cohn to discuss web cams and security cams, and plans are starting to come together. SET NEXT REGULAR MEETING FOR: February 14, 2008, at 5:45 P.M. ADJOURN: Meeting adjourned at 7:43 P.M. 6 Airport Commission January 10, 2008 Page 7 of 7 Airport Commission ATTENDANCE RECORD YEAR 2008 NAME TERM EXP. 1/10 2/14 Meet in llate Randy Hartwig 3/1/09 X Greg Farris 3/1/13 X John Staley 3/1/10 X Howard Horan 3/1/08 X Janelle Rettig 3/1/12 X KEY: X =Present O =Absent O/E = Absent/Excused NM = No meeting --- = Not a Member 7