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HomeMy WebLinkAbout1985-06-04 Bd Comm. minutesMINUTES NEIGHBORHOOD OPEN SPACE ADVISORY COMMITTEE MAY 9, 1985 MEMBERS PRESENT: Hradek, Glenister, Horowitz, Perry STAFF PRESENT: Cassady, Franklin, Beagle, Harvey SUMMARY OF DISCUSSION A structural outline of the Neighborhood Open Space Plan was presented to develop a work plan in order to complete the remaining elements of the Plan. Opening discussion involved determination of open space zones and districts. Beagle said that the three zones would be: (1) an inner city zone; (2) a developed zone; and (3) a developing zone. Individual "Open Space Districts" would be defined within these zones. Each of the districts within a particu- lar zone share common limitations or opportunities for the provisions of open space. As a basis for defining the 26 districts, staff used the location of all existing parks and their service areas to begin setting boundaries. The district boundaries were further refined by using man-made and natural barriers and density distinctions. Staff proposes that the districts be referred to as "Open Space Districts" rather than neighborhoods since the word neighborhood connotes different things for different people and makes the definition of these areas more difficult. There was considerable discussion concerning the -inner city zone and developed zone. In view of the proposed ordinance applying only to newly developed areas, it was agreed to concentrate only on newly developed areas. Staff stated that the Comprehensive Plan intends that zoning in newly developed areas be single family residency. Discussion involved whether RRi zoning would require a neighborhood park in view of the one -acre lot requirement. A state- ment of expression of concern and encouragement to industrial development for dedication of open space maintained by the city will be included in the plan. The city will provide guidelines for the development of open space for industrial employees. • . Criteria to be used in the process of acceptance or rejection of dedicated land was extensively discussed. The following criteria was established for the proposed ordinance. (1) The parcel must be in accordance with and delineated by the Neighborhood Open Space Plan. (2) The size of the parcel must be approximately three to seven acres. Tot lots and vestpocket parks will be accepted, however, if they are donated to the city. 3) The parcel must deal with demographic.composiion. 4) The parcel will not be accepted if the city must incur high development or maintenance costs as a result of acquisition. (5) The parcel location should be central to the populations of the potential users. (6) Reasonable accessibility can be provided for the public and the parcel must be safely accessible on foot. There does not need to be provision for vehicular parking. 1190.4 NEIGHBORHOOD OPEN SPACE ADVISORY COMMITTEE MINUTES May 9, 1985 Page two (7) The shape and topography must be reasonably developable or provide a uniquely valuable open space, such as environmentally or ecologically fragile areas, including a storm water detention basin. (8) Flooded or wet lands will not be accepted unless the area has ecological significance or serves as a needed open space. (9) The slope for developable dedication shall not exceed five degrees unless the area enhances the neighborhood. (10) The site shall be free of potential hazards or pollution from a variety of sources, including industrial uses, rail and roadways. (11) The site shall be near local streets and away from major arterials. 12 Private open space must be maintained by a homeowner's association. (13) Schools will be included as a factor of open space in districts they influence Beagle asked members to review the outline of the Neighborhood Open Space Plan for the May 23 meeting. Theoat of the plan is to: (1) recognize city-wide needs for neighborhood open space;J2) reassess district boundaries of the 1978 Plan so as to more easily project open space needs at the local level; (3) develop standards which analyze the specific need for neighborhood open space in newly developing areas and set forth implementation strategies by which open space is acquired and developed; and (4) project the intention of the city to address in the near future the open space needs of the downtown and developed areas previously deleted. The meeting adjourned at 9:55 p.m. Dee Harvey, Seci Lary Neighborhood Open Space Advisory Committee 1,006 i MINUTES HISTORIC PRESERVATION COMMISSION WEDNESDAY, MAY 8, 1985 - 7:30 P.M. IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Perry, Vanderwoude, Nowysz, Champion, Wagner MEMBERS ABSENT: Jones, Hayes STAFF PRESENT: Moen, Dittmar GUESTS PRESENT: Nathan RECOMMENDATIONS TO COUNCIL: The Historic Preservation Commission has reviewed the draft of the Electric Franchise Regulatory Ordinance and: (a) Endorses the section referring to underground district regulations. (b) Recommends Item 9 be added to page 14 which refers to the relationship of the proposed project to the visual environment of the area. i I CALL TO ORDER• Perry asked for the following corrections on page 6 of the minutes under the section DISCUSSION OF THE PROPOSED NORTHSIDE RESIDENTIAL HISTORIC DISTRICT: Line 5 - change the second a o 4the,u change gotten' o "sent." Line 7 - change "wondered" to "asked." Line 9 - insert "it" between "that" and "was." Line 11 - change "this" to "the." Line 16 - delete "seemed to him" and insert "was." The corrections were accepted. The minutes of April 10, 1985, were approved unanimously. PUBLIC DISCUSSION: Nathan reminded the Commission of the Johnson County Historical Society Parade on July 4th. Details of the parade will be announced at a later date. DISCUSSION OF FUND-RAISING IDEAS - NATHAN: Nathan mentioned two ideas for fund-raising. The first was a tour of historically preserved homes to be held in the wintertime, possibly around Christmastime. She said this tour could counterbalance the tour which is held by Project GREEN in the spring. She said four or five homes could be picked plus maybe the addition o'f Old Capitol or Old Brick. An admission would be charged and literature could be distributed for publicity purposes. Champion was concerned whether the conditions of wintertime might hamper the event. The Thanksgiving season was thought to be a good time to hold such an event. Discussion then centered around how to raise interest in such an event, what houses might be interesting to tour or what activities could be incorporated into the tour. Nowysz mentioned she would like to see a committee appointed to formulate a plan for the tour. She said the Committee members could be Nathan, possibly Bruce Johnson or any other interested parties. M Historic Preservation Commission May 8, 1985 Page 2 The second idea for fund-raising was to sell T-shirts in conjunction with the Run for Preservation. The T-shirts could have a logo or picture on them. She gave an example of one which pictured an old preserved home with the caption under it "I have been historically preserved." She said the run or date could then be imprinted on the back of the T-shirt. Nowysz inquired about the initial costs or profits. She also said she knew of someone who could possibly print the T-shirts and would bring the information to the next meeting. DISCUSSION OF THE STREET NAMING PROPOSAL: Moen mentioned from the last meeting the Council's idea of having the community divided into quadrants and that each quadrant would have a certain theme. As a result, any new subdivision located in one of these quadrants would have a street name associated with the theme. The Council asked that the Commission review and respond, to the idea and theme and how the city might be divided into quadrants. She said the Commission, at the last meeting, had said a list, which would serve as a guide only; would be more' appropriate. She said the next decisions for the Commission to make are 1) if it is a reasonable route to take, and 2) to decide how to initiate it. Nowysz said there are various other names of areas that don't always have a relationship and it can be very confusing. She did think the idea of a quadrant was good and would help in identifying an area of the city. Champion asked for more clarification. Moen said that the basic idea is to have uniformity and continuity in the meaning and description of streets, avenues, roads, etc. She said some areas of Iowa City already do have themes. She said the question really is whether it is reasonable to break up the commu- nity into quadrants and to identify areas. Nathan asked if present streets would have to be renamed. Moen said this would apply only to new subdivi- sions. .Wagner said she would like to know how developers might feel about this. She added that Irving Weber or perhaps a book on naming streets might be good sources of information. Moen pointed out that other considerations are, if the Commission would come up with a list of names from which develop- ers would have to select and does the Commission want the responsibility of naming the streets within a subdivision. Nathan said, from the developer's standpoint, where would a list be located? Also, when would developers be told? Moen said the naming of streets was made early in the process of development. Moen asked if any Commissioners could contact an outside source for opinions. Nowysz said Irving Weber or Loren Horton would be good at sources. Nathan volunteered to contact Loren Horton and Wagner volunteered to talk to Mr. Weber. REVIEW OF CERTIFIED LOCAL GOVERNMENT PROGRAM: Moen said she reviewed the regulations and has sent a copy to the State office for verification of what is still needed in order to be eligible for certification. Nothing seems to be standing in the way of certification except if an architect or historian is not on the Commission, then the Commission must seek the opinion of someone from one of these fields when reviewing nominations for the National Register or when reviewing any kind of action that has an impact on the exterior of a structure located in a local historic district. Also, the ordinance needs to be reviewed to see if the AP10, Historic Preservation Commission May 8, 1985 Page 3 Commission's responsibility of reviewing National Register nominations needs to be spelled out in the ordinance or if it can just be a responsibility that is assumed the Commission has. Moen added that the major benefit of getting funds from being a certified local government is that the State has been mandated by the Federal govern- ment to set aside ten percent of federal fund to be earmarked for certified local governments as matching grants. Presently, $33,000 is available. The funds, however, can't be used for operating costs or renovation costs of structures. Previous funds have been used to start a local preservation library which is located now in the Planning Department. The funds could be used to hire a consultant such as an architect or profes- sional historian to assist the Commission, or for educational programs on historic preservation. There are few limits on the use of the funds. DISCUSSION OF THE IOWA -ILLINOIS FRANCHISE ORDINANCES: Moen said she included in the packet a memorandum from the City Manager which is in response to the Commission's memorandum of April 17th which was sent to the Council regarding the Iowa -Illinois Gas b Electric Franchise Ordinance. She also included a copy of the proposed Electric Franchise Regulatory Ordinance dated May 26, 1983. Nowysz asked, from Item 1 of the City Manager memo, regarding the street excavation ordinance in 1977, whether the City is presently following up on unacceptable repairs after the performance deposit or fee has been forfeited. Nowysz also asked about page 5 of the proposed ordinance, under excavations, the last sentence, whether the original condition that is mentioned would include replacing a concrete patch on a brick street, if the patch was there at the time of repair. Moen said she checked with the Public Works Department and that, prior to 1977, some brick streets were repaired with concrete patches but not since the ordinance has been in effect. Vanderwoude said he would like to see a copy of the ordi- nance. Moen said she would check with the Legal Department for their interpretation of the phrase "original condition." From item 2 of the City Manager's memo, regarding attachment of utility boxes and meters, Nowysz said the Commission needs to give the Council some addresses. Sabin School was mentioned. Perry asked Moen if there might be a way to check to see how placement of meters is determined. Moen said she would call Iowa -Illinois. Nowysz asked Moen if she would call all the Commission members for their list of inappropriate placements and addresses. Referring to Item 3 of the City Manager's memo, regarding electric distribu- tion lines and to page 7 of the proposed regulatory ordinance, under Distri- bution and Transmission Line Requirements, Section B, Nowysz said she thought the proposed regulatory ordinance covered the question of electric distribu- tion line placement mentioned in Item 3 of the City Manager's memo. Moen said the present City Code refers to new subdivisions for underground placement of lines and the proposedregulatory ordinance would permit the Council to designate districts other than new subdivisions in which lines must be placed underground. Nowysz asked where the idea for the proposed regulatory ordinance came. Moen said the proposed regulatory ordinance came from a committee who has been working on the proposed franchise ordinances. She 14907 Historic Preservation Commission May 8, 1985 Page 4 said the proposed regulatory ordinance is not at present being considered. Perry asked, if two existing franchise ordinances were passed and the proposed regulatory ordinance was passed, would the more restrictive apply? Moen said the more restrictive would apply. From the proposed regulatory ordinance, page 13, Section D, regarding City approval for the erection of transmission and distribution lines, Nowysz proposed that an Item 9 be added which would read, "The relationship of the proposed project to the visual environment of the area.' VanderWoude made a motion to consider adding Item 9 on page 14 of the proposed Electrical Franchise Regulatory Ordinance dated May 26, 1983. Champion seconded the motion. Perry asked if the Commission would be adding Item 9, or recommend- ing that Item 9 be added. Moen said it would be a recommendation. Moen said that the proposed regulatory ordinance is not being considered at this time by the Council and was sent to the Commission more for review, in light of the other franchise ordinances which are now being discussed by Council. Nowysz asked why the Commission is dealing with the proposed regulatory ordinance and why did the City Manager include it? Moen replied the Comnis- sion is to be aware that its concerns about the transmission lines was something that has been considered before. The Commission voted unanimously to approve the addition of Item 9. Nowysz noted that the concerns stated in the proposed regulatory ordinance were dated May 1983 and wondered why the Commission was really looking at the proposed regulatory ordinance at this time. Moen stated that the ordinance is a recognition that the idea of creating districts, in order to require the relocating or burying of transmission lines, had been considered. There 1s no guarantee that it will be resurrected or approved at the present time. Nowysz asked the Commission if it should recommend the Council review it in case some Council members had never seen it. Perry asked if the Comnission could recommend that the proposed regulatory ordinance be included in the Council packet along with thq recommended addition (of Item 9). Perry said then the entire Council would have a chance to read the proposed regulatory ordinance. Nowysz asked if she should attend the informal Council meeting and explain why the Commission wants the Item 9 addition. Perry said that possibly the recommendation should read that only the portions which pertain directly to historical preservation should be included as itmay be presump- tuous of the Commission to recommend sections which don't truly affect historical preservation. Nowysz agreed. Nowysz asked for a motion from the floor to send the section titled "Under- ground District Regulation," page 7, from the proposed Electrical Franchise Regulatory ordinance, dated May 26, 1983, to the Council with the Commis- sion's recommendation that it would satisfy the needs from Item 3 of the City Manager's memorandum dated April 30, 1985. Perry asked if this recommenda- tion would be to add that portion to the existing ordinance. Nowysz said the recommendation was to add. Moen asked if the intent was not to add but to endorse that section of the regulatory ordinance. Perry said he would motion to open up discussion. VanderWoude seconded. Perry said he had a problem with the recommendation. He said he sees the Iowa -Illinois Gas & Electric Company ordinances as being something that is mutually agreed upon by the City of Iowa City and Iowa -Illinois Gas & Electric and that a lot of negotia- tion has gone on to arrive at the ordinance. He said there has already been 4 Historic Preservation Commission May 8, 1985 Page 5 a first reading of the ordinance. Nowysz said she thought the Council was going back to a first reading. Moen said the Council was going back to a - - first reading due to changes which were being made in the ordinance. Perry asked Moen for her opinion. Moen said that endorsing the language of the recommendation would bring it to the attention of the Council but it is not likely the Council would include it in the ordinance. Moen said that a change could be made to endorse that section of the draft. This would draw attention to the fact that the Commission is aware of the existence of the regulatory ordinance. Nowysz said maybe it would be best to exchange the wording to endorsement of the Underground District Regulations. Nowysz asked for a vote on the recommendation proposing the insertion of the Underground District Regulations into the new ordinance. The vote was unanimously opposed. Moen suggested a new motion could be worded stating "that the Commission has reviewed the draft of the Electric Franchise Regulatory Ordinance and endorses the section referring to Underground District Regulations and, in —'addition, recommends Item 9 be added to page 14 which refers to the relation- j ship of the proposed project to the visual environment of the area." Nowysz asked for a motion from the floor. Champion moved and Perry seconded. The motion carried unanimously. REVIEW OF THE NORTHSIDE RESIDENTIAL HISTORIC DISTRICT PROPOSAL: Moen said she has spoken with Pat Eckhart and within two weeks Eckhart would I like to get together with Moen and any interested Commission members in order to establish a timetable to send out the survey to the Northside neighborhood and get Northside residents organized. VanderWoude said he was interested in working on this. COMMISSIONERS' REPORTS: j Nowysz asked that VanderWoude mention the ad he had placed in the paper. VanderWoude said he had put an ad in the paper which read, "Historic Preser- vation Week: Preserve it with Paint - Call VanderWoude Paint." Nowysz mentioned that a thank -you letter should be sent to Friends of Old Brick for the luncheon. Nowysz said that letters have been sent to all persons who have ever applied to be members of the Commission. Two persons have responded. Nowysz said she has been contacted by a sorority regarding how to repair their slate roof. She referred them to the preservation, library at the Planning Department. i ADJOURNMENT: i i The meeting adjourned at 9:16 p.m. t The minutes were taken by Kim Dittmer. I - _ I MINUTES �'- -• ; URBAN ENVIRONMENT AD HOC COMMITTEE TUESDAY, MAY 15, 1985 - 4:00 P.M. IOWA CITY RECREATION CENTER - ROOM B i PRESENT: Koch, VanderWoude, Jakobsen, Baker, Amert, Strait, Boutelle i ABSENT: Jordan, McGuire, Lorenzen, Brinton GUESTS PRESENT: Ed Mickelson i STAFF PRESENT: Milkman, Chandler MEETING CALLED TO ORDER: j Chairperson Baker called the meeting to order at 4:05 p.m. MINUTES: It was moved by Strait that the minutes for the April 30, 1985 meeting be approved. Koch seconded the motion. The motion carried unanimously. j RECOMMENDATIONS TO CITY COUNCIL: The Committee recommends that the Council consider an extension of the Committee's term beyond July 1, 1985, and re-evaluate the Committee's goals. SITE DEVELOPMENT PLANS: Milkman explained that this was the second set of recommendations to preserve environmentally sensitive areas. She noted that the mechanism involved here is to effectuate a site development plan process that would identify features for protection. Milkman brought the Committee members' attention to the memo of May 9, 1985, which explained the reasons for including some items and deferring other items for discussion or delineation at a later date. She stated that the staff felt that it would be less confusing to concentrate on environmentally sensitive features at this time rather than expanding the process to include historic sites, scenic vistas and other features that have been discussed. Strait indicated that he thought that it would be acceptable as long as the other items that they had discussed would not be deferred or fall through the cracks. Baker indicated that he hoped eventually the requirements involved in the building or development application process would be included in one form. Milkman indicated that it probably would and that all the salient features would be included on a checklist. Milkman indicated that under "Protected Natural Features" prairie was added. Baker thought that was a somewhat inadequate description, suggesting that it may be better to call it prairie grass if the intent was to protect areas similar to the one by the Carver-Hawkeye Arena. Boutelle noted that the concept of prairie often conjures up images of a larger area. Mickelson noted for the Committee's information that there are a variety of prairie - like areas that are sensitive; noting that there are some along railroad tracks and smaller lots, in fact, some areas have been planted with prairie poL) I Urban Environment Ad Hoc Committee May 14, 1985 Page 2 grass that are not natural virgin prairie that one normally thinks of when the word prairie is used. Koch expressed the sentiment that he thought that the single word definition was too broad, and a definition of what was meant by prairie needed to be added. Mickelson indicated that it was probably a need to identify the type of plants that the Committee wanted to protect and if those plants were prairie -type, the definition would accomplish that. Jakobsen felt that there was no true prairie in the area. Strait suggested that 'Prairie' be deleted from the list adding that he agreed that the single word prairie was not properly defined. Baker noted that when Planning and Zoning took up consideration of this plan, it may be appropriate for them to debate definitions and the additions of certain items before the ordinance is drafted. Milkman said that the staff would note that this item needed to be discussed by Planning and Zoning. Milkman noted that section C, depending on the point system, triggers submission of a site development plan. She said that a point value system must be developed allocating points to the various natural features. Boutelle wondered if it was .possible to establish a point system that will allow a major feature, e.g. a 15% slope to have enough points to trigger the necessity for the submission of a site development plan. She suggested that a ravine, as an example, might not trigger a site development plan. Milkman noted that ravines would be protected by the land disturbing regulations. She added that in the point scale system the features would be protected by a reasonable scale that would reflect the intent of trying to preserve environ- mentally sensitive areas. Milkman stated that the section titled "General Standards for Site Develop- ment Plan Review" came about because there was discussion in previous meetings about a need for more specific performance standards to give guidance to the Planning and Zoning Commission when they look at the site development plan. She noted that items 1-8 under the general standards included language that had been used successfully by other communities. There was considerable discussion on the usefulness of such very general standards. The consensus was that the criteria would be useful for evaluating site development plans with the following changes: 2. Eliminate "...nor be a public or private nuisance." 3. Eliminate from this section and include in recommendations for neighbor- hoods. 5. Eliminate "...and for the protection of property values in the area." 6. Substitute "...and siting of buildings..." for "...and building de- sign...". 7. Eliminate. B. Include in a separate section applicable to all recommendations. I Urban Environment Ad Hoc Committee May 14, 1985 Page 3 Baker noted that he would be unable to attend the May 28 meeting. The Committee agreed to meet on June 4 and June 18. Baker said that he thought it would be appropriate to formally recommend the extension of the Committee's term to the City Council. Strait suggested that the extension be for a one year period. (Koch left at 4:53 p.m.) Jakobsen and Boutelle suggested an extension to October 1, 1985, and Baker recommended December 31, 1986. There was a general discussion amongst the Committee members of the desira- bility of continuing the Ad Hoc Committee in order to see the various projects through to completion. Discussion concerned itself with how long and what sort of focus the various projects would have to take. It was suggested that the Design Review Committee might oversee the implementation of the UEAH Committee's recommendations but it was noted that there was a need to restructure the Design Review Committee. Baker recommended that the Committee ask the City Council to consider an extension of the life of the Urban Environment Ad Hoc Committee and to re-examine the goals of the Committee. There was a general consensus amongst the members of the Committee that that would be an appropriate recommenda- tion. Milkman asked the members if they were aiming to send any recommendations out by the end of June. Baker said he didn't think that would be possible, noting that he felt that there was still a need to talk about the Design Review Committee and the Historic Preservation Committee as well as other recommendations. Boutelle agreed. Milkman noted that it would be appropri- ate to discuss those issues at the next meeting. The Committee agreed to discuss the "Tree Recommendations" at the next meeting. Meeting adjourned by consensus at 5:15 p.m. The minutes were taken by Sam Chandler. MINUTES IU4A CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, MAY 23, 1985 4:00 PM ADMINISTRATIVE CONFERENCE ROOM i MEMBERS PRESENT: Bovbjerg, Cavitt, Drum, Grimes, Willis, Zastrow MEMBERS ABSENT: Gritsch, Lyman, Pegnetter I STAFF PRESENT: Eggers, Tiffany, Jehle, Craig, Spaziani ' OTHERS PRESENT: Pat Forsythe, Executive Director , Library Foundation President Cavitt called the meeting to order at 4:06 PM. Minutes of the Regular Meeting of April 25, 1985 were approved. Zastrow/Grimes. Dis- bursements of May 1 and May 15, 1985 were approved. Zastrow/Grimes. Grimes asked about the large number of refunds listed in the disbursements for May 1. Eggers replied that she was also concerned about it and was I+ having the procedures reviewed. It may require a policy change because it does not appear to be very cost-effective. The Director reported on the following: r 1. The sale of CL Systems, Inc to a sub-division of TBG should mean more research and development funds and therefore faster product development for CLSI libraries. The sale was expected. TBG is a producer of all kinds of related information technologies and services. 2. The fourth study of the use of the library's on-line catalog terminals since 1981 shows that the addition of three (3) terminals in 1984 plus the increased skills of the users and reduced "novelty effect" of the system has reduced significantly both the percentage of time all terminals are busy and the percentage of time someone is waiting to use a terminal. 3. He continue to receive many comments of approval regarding the Library Board's decision to ban smoking in the library. semi-truck an oda May 5 and sheered moffuagcorner uof the nplanter gonuthe fnortheastthe alleycornernofy, the building. We have already been contacted by the company's insurance company and have identified a masonry firm who can obtain.the correct brick and make the repairs. i 5. CTIC Cable Reports features ICPL as one of two successful models of i public li rb ar7es awn Cable in their March 1985 issue. Eggers asked the Board if they were interested in a policy of paying Board memhzr's annual dues for American Library Association. The library has paid Iowa Library Association dues for man it on the agenda for the June meeting.Eggers p It was decided to put I options and costs. 99 provide the various i leaf i MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING MAY .23, 1985 Page two The President reported on the status of the new appointments to the Library Board. Ann Bovbjerg has been reappointed for a full term, but the decision on the other appointments have been postponed for two weeks because a decision could not be reached and only four (4) Council members were present. The four applicants in addition to Bovbjerg were Linda Rabben, Ellen Buchanan, Lois Cox and Tom Gelman. President Cavitt said she urged both applicants and Board members to discuss their choices with Council members before the June 3 decision. She said that she had told the Mayor that during the next few years the Board needed members who had the skills and resources to help with fund raising the same way people with building planning skills were needed during the years of planning and constructing the new library. Zastrow reported for the Nominations Committee (Zastrow, Drum b Gritsch). The.slate to be presented for election at the June meeting is President, Riley Grimes; Vice -President, Richard Pegnetter and Secretary, Nancy Willis. After discussion it was decided to continue the traditional joint dinner of old and new library board members following the regular July 25 Board meeting. The dinner will be held at the Athletic Club. The following month the new Board will invite the Boards of the FRIENDS and the Foundation to a Dutch -treat dinner at Bushnell's Turtle after the August 22 Board meeting. The FRIENDS have scheduled booksales for Saturday, June 22 and Saturday, July 20 (Sidewalk Days). They are in the process of hiring and training a new book sorter. Nancy Hillis announced the non -Library Board appointments to the Foundation. Jim Scanlon„ Randall Bezanson and John Koza have been reappointed for two year terms. Richard Hyman accepted a two year term as a new appointee. Officers for FY1986 will be President,Carolyn Cavitt; Vice-President,Riley Grimes and Secretary-Treasurer,Jim Scanlon. Under new business the Board first considered the request from Atrium Village in Hills for an institutional/business library card for their facility. They were asking the Board to,reconsider their 1962 decision that the fee to Atrium would be $20 per resident. Eggers reported on her meeting with Janice McCart, Administrator and Veda Higgins, Recreation Director. Based on that meeting Eggers recommended that the fee not be based on the number of residents because they only want services to support the work and programs of the Recreation Director. They do not intend to provide library materials or direct library services to their residents. Eggers recommended that appropriate restrictions be put on the card as is done with some regular Business and Institution cards. /009 MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING MAY 23, 1985 Page three The first Board decision was not to set up a new category of institutional/ business cards for organizations outside the library's service area at this time. It was felt it was unnecessary to set up criteria and procedures until it was evident that there would be other applicants. It was moved by Bovbjerg and seconded by Drum that the library approve a fee card to Atrium Village at the rate of $80 per year subject to restrictions adequate to insure that the card is used in the manner requested. After it was pointed out that current policy specifically prohibits the issuing of Institutional/Business cards to organizations not in the library service area, it was decided to amend that Section of the Circulation Policy (Section I, Paragraph E-1). The following sentence was added:_ "Fee cards j I may be obtained by institutions or -businesses located outside the library's service area by special application: to the Library Board. The fee will depend on the service requested." Drum/Willis. Unanimous. Two other revisions to the Circulation Policy were also approved. Language added to Section I, Paragraph A-4 requires that only the trained cardholder may pick-up A.V. equipment and additional identification may be required. Moved by Zastrowlseconded by Grimes. Unanimous Language added to Section II, Paragraph B-3 sets a minimum charge of $5.00 for repair to audiovisual materials damaged by borrower. Zastrow/Drum. Unanimous The Board reviewed the February 1981 City Attorney opinion regarding the serving of liquor in the Library. It was decided that although it is not directly stated by the writer of the opinion, it seemed evident that the barriers to serving liquor would be removed if a liquor license was acquired. It was moved by Drum and seconded by Bovbjerg that the Board approve a policy of serving liquor in the library at Foundation events if all legal requirements such as license, damage insurance, etc., can be met. Unanimous. The Foundation Executive Director will continue to investigate the details and an up -dated opinion will be requested. Ed Zastrow reviewed with the Board members the new Trustee's Library Guide which was sent to each library trustee in Iowa by the State Library and the Iowa Library Trustee Association. He described the history and purpose of the handbook and cited it as an example of what membership by trustees in library professional organizations help to provide. Cavitt cited areas of the document that she found particularly useful and she urged all Board members to read it carefully. i i /0o9 MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING MAY 23, 1985 Page four Zastrow described the improvement in the quality and variety of services provided by the State Library since Claudya Muller has been State Librarian. She has been especially skillful in educating the State Executive Department about the needs of libraries and making Governor Branstad increasingly aware and supportive of library issues. Eggers described the scope and purpose of the proposed state standards for public libraries. The 50 page document, IN SERVICE TO IOWA: PUBLIC LIBRARY MEASURES OF QUALITY, is both a mini -textbook on library management and a tool for measuring a library's progress towards the "measures of quality" described in the guide. If adopted, it will also be a system for accredidation of public libraries in Iowa. A report on how far a library meets their measures will be required annually as part of the annual report to the State Library. i When measured against the draft document, ICPL does quite well - but not well enough to be accredited. It meets all 15 of the 15 required measures of quality. It meets at least 51 of the other 66 measures (50 required). Of the 16 required quantitative measures ICPL meets 7 at the A level, 4 at the B level, 2 at the C level and does not meet 3 of the measures. The unmet measures are 1.) the number of hours open a week, 2.) the number of books in the collection, and 3.) the number of periodical titles in the collection. Item 12E, a discussion of the proposed certification program for librarians, was deferred until the June meeting. The meeting was adjourned at 5:55 p.m. Loi Eg s, Joan Jeh , Recorders 1Q07 ■ MINUTES IOWA CITY RIVERFRONT COMMISSION WEDNESDAY, MAY 1, 1985 - 7:30 P.M. IOWA CITY PUBLIC LIBRARY, ROOM B MEMBERS PRESENT: Boutelle, Daly, Horowitz, Gerleman, Leo, McGuire, Rausch, Willis MEMBERS ABSENT: Oehmke STAFF PRESENT: Cain, Rockwell, Chandler GUESTS PRESENT: Warren Slebos, Kay Gillies RECOMMENDATIONS TO COUNCIL: The Riverfront Commission requests the City of Iowa City to issue two proclamations: 1) recognizing June 1985 as Iowa River Month in Iowa City, i and 2) recognizing Project GREEN's contributions to riverfront beautifica- tion. The Riverfront Commission has also requested the City of Coralville and Johnson County to issue these proclamations. CALL TO ORDER: i Vice -Chair Leo called the meeting to order at 7:34 p.m. I' CONSIDERATION AND APPROVAL OF THE MINUTES OF THE APRIL 3, 1985, MEETING: Rausch moved that the minutes of April 3, 1985, be approved. Boutelle seconded the motion. The motion carried unanimously. i UPDATE ON REQUEST TO IOWA CONSERVATION COMMISSION FOR IOWA RIVER REGULATIONS: j Cain explained that the City Council had approved the Riverfront Commission's recommendations with one exception: the City retained the provision allowing towing at Iowa Conservation Commission approved special events. Cain has drafted a letter to ICC requesting that the City have an opportunity to review and comment on special event applications. The Riverfront Commission would be included in the City's review process. She noted that the Iowa Conservation Commission acts quickly, within 30 days of an event, which would necessitate the Riverfront Commission having a rapid review system in place: a polling of the Riverfront members or an authorization for the Chairperson to act on the behalf of the Riverfront Commission within certain guidelines. i Horowitz moved to establish a system to handle RFC review and comment on applications for special events to the ICC by a poli of the majority of appointed RFC members. McGuire seconded the motion. Boutelle asked who would review. Cain responded that the City Manager would be notified of Tny application to the ICC for special events planned to be held in Iowa City. The City Manager would contact the RFC through staff person Rockwell and the Commission could be polled at that time. Rausch i indicated that there could be a problem polling a majority of the members during the summer due to their summer schedules. Cain noted that a majority recommendation would need six votes; that the City Attorney has stated a /40/0 I Iowa City Riverfront Commission May 1, 1985 Page 2 recommendation involving City business Commission membership. She added that majority vote, it would simply lose particular application. must have a majority vote of the total if the Commission could not achieve a the opportunity to comment on that McGuire asked about the current process. Cain noted that Berlin takes action but keeps interested commissions and the City Council informed. Boutelle wondered if all activities or events on the river required Iowa Conservation Commission approval. Cain noted that approval is required if it is an event that uses a vessel, and added that a permit is required in most instances when regattas, marine parades, and boat races are held. Boutelle observed that the permit seemed to apply in cases when there were multiple vessels in use. of SUBCOMMITTEE REPORT ON ACTIVITIES FOR IOWA RIVERS MONTH IN JUNE: Canoe Event Slebos, UI Recreation Department, indicated that he would appreciate some input from the Commission to determine what sort of canoe race they wanted to put together, that is, how professional or how recreational the event should be. He noted that the University equipment and prior experience would be most suitable for a race of recreational nature. He added that Harry Ostrander had indicated that the University would provide equipment and personnel. Leo asked if any costs to the Commission would be incurred. Slebos noted that as long as the event is for a non-profit cause the University would donate their equipment and services. He requested the Riverfront Commission to be responsible for publicity and arrangements, and determining a date and details on the sort of canoe event the RFC wanted. Leo urged that a canoe race subcommittee be established. Willis asked Gerleman to chair the canoe race subcommittee and Daly volunteered to assist Gerleman. Gerleman and Daly plan to meet with Slebos in the Recreation office. Leo noted that the sense of the Commission was that the subcommittee could make the decision to cancel the canoe race rather than be forced to rush into a makeshift operation. Slebos noted that in addition to determining the date, rules and procedures, location, and types of prizes, a determination of the length of the race would be needed. Leo noted that it would be appropriate to have the race during boating safety week. Boutelle agreed and stated that a weekend race would be best because it would generate,more interest from the townspeople. Willis suggested the weekend of Saturday, June 8th and Sunday, June 9th as possible dates. McGuire proposed that it be scheduled for Saturday, with Sunday being the rain date. Iowa City Riverfront Commission May 1, 1985 Page 3 Slebos suggested that Fin & Feather may help with some of the promotional activities. Willis stated that he thought that Parks & Recreation could help with the publicity costs and Willis stated that he would contact Al Cassady to arrange the cooperation of Parks & Recreation. Mcguire suggested that someone from the Commission needs to contact other potential commercial donors like Fin & Feather. Gerleman noted that there was a need for certain classifications to break the race down into heats. Horowitz noted that to create interest the RFC could challenge the City Council to a race or that the Board of Supervisors versus the City Council could be an ideal race. Cain suggested staff would work out the permit process, including liability insurance. Willis noted that the sponsoring organization, the City, assumes the liability. Boutelle indicated that staff should check out the canoe race liability with the Legal Department. Press Releases Leo reported that Irving Weber had completed his historical article, Recrea- tion on the Iowa River, for June 1 publication in the Iowa Cit Press -Citizen. Rockwell noted that Weber had expressed additions n eres n putt ng ogether two more articles: on commercial development on the river and on floods. She added that phased press releases are being prepared by staff and the mayorial proclamation will be worked into the releases to ensure publication. Photo Contest eo note at it would be necessary to announce the picture contest for next year so people can get underway in collecting their photographs. She recom- mended that the entries be on slides. Awards Boutelle requested a budget item so that the RFC could purchase a legitimate trophy for an award next year. Cain noted that most awards in the past had been certificates. Daly thought it possible to givethe recipients a tree. McGuire agreed that this ought to be an agenda item for discussion in the coming year, and suggested that this -year the RFC should issue a press release recognizing Project GREEN and noting that the Commission will recognize individual recipients in future years. Cain asked if the RFC would prefer to make a recommendation to the City Council for the Mayor to issue a proclamation to Project GREEN. Rockwell asked if the Riverfront Commission would like to consider a joint proclamation by Mayor McDonald of Iowa City and Mayor Kattchee of Coralville. Leo noted that it would be appropriate to i also include the Board of Supervisors, reflecting the nature of this particu- lar Commission. Iowa City Riverfront Commission May 1, 1985 Page 4 Library Display Rockwell noted that the Iowa River Month display for the Library.was being prepared and indicated that it's similar Preservation display currently being shown. She asked if a would like to provide assistance in preparing a slide show cated that she would. Canoe Safety Demo Iowa City Public to the Historic Commission member Horowitz indi- Rockwell noted that there had been a suggestion that prior to the canoe race would be an appropriate time to have a canoe safety demonstration. The Commission concurred. Other suggestions, including a wildflower walk, were deferred for consideration next year. CORALVILLE MILLDAM PROGRESS STATUS: Rockwell referred Commission members to the information in their packet on the six week waiting period (after April 26, 1985) for a preliminary permit to be issued by the Federal Energy Regulation Commission to Shive-Hattery Engineers. CONSIDERATION OF COMMISSION'S ROLE RE UPGRADING RIVER QUALITY: Boutelle asked for clarification of the extent of the proposed upgrading, wondering if it included areas both above and below the Burlington Street Dam. Cain indicated that that was the intention, and in fact the A level was proposed to extend past Marshalltown. Horowitz wondered if there were any future plans for developing the recreational potential for the area around the Izaak Walton League location on the river. Daly noted that area is located outside of the city limits. Willis objected to having the Mesquakie Park area counted in the total acreage. of parks for the City, because it is nothing but covered landfill. Horowitz noted that a lot of the problems on the river seemed to be sloughed off because of the inadequate sewage treatment plant and its lack of funds. She doesn't think that it is produc- tive to forego establishing a policy on the basis of having no money. McGuire asked what the current status of the sewage treatment plant is. Cain indi- cated that the question was still under consideration. McGuire wondered if the proposed new sewage treatment plant would allow the river to meet current standards; and Rausch indicated that it would. Boutelle requested staff to report on whether the proposed new sewer treatment plant would upgrade water quality to the necessary levels. Daly interjected that they were discussing a completely different quality of river down below Sturgis Ferry Park. Horowitz thought it a prime target for future development. She stated that because of the inter -governmental nature of this Commission, it ought to be in a position to pursue information concerning that development and plan accordingly. Daly reiterated that that particular stretch of the river has a lot of problems that would be hard to change. Willis suggested that the Rivnrfront Commission go on a canoe trip to explore the Iowa River from Sturgis Park to Hills Access, noting that it would help focus on a long-term view of the problem. Leo suggested setting the canoe trip date at the next meeting in June. /0/0 i Iowa City Riverfront Commission May 1, 1985 Page 5 COMMISSIONERS' REPORTS: McGuire, reporting for the Urban Environmental Ad Hoc Committee, noted that on April 9th the City Council had unanimously approved for the Iowa City Comprehensive Plan: Addendum 11 to urban environment policies, a policy statement that delineated certain basic goals and objectives relating to th environment. Rausch asked what affect the adoption would have. McGuire replied that it establishes a policy basis for regulation of land disturbing activitiHorowitzes. She went on commended the UrbanoEnPv ilain omm�enthAd HOCt of the Committee notinAethat iothe Planning S Zoning Commission had been confronted with problems Ioga similar nature. McGuire also noted that the recommendations of the Urban Enviromment Ad Hoc Committee did -not seek to exempt the City, but it was acknowledged that enforcement could be a problem. She stated that the recommendations are designed to be self-regulating to avoid having to make any prior determinati- on for specific sites and explained that the protection of natural features through planned area development was their desired goal. PUBLIC DISCUSSION: There was no public discussion at this time. ADJOURNMENT .Meeting adjourned by consensus at 9:13 p.m. Minutes were taken by Sam Chandler. I 1 7 3 MINUTES COMMITTEE ON COMMUNITY NEEDS TUESDAY, MAY 21, 1985 - 3:30 P.M. PUBLIC LIBRARY ROOM B MEMBERS PRESENT: Williams, Cooper, Patrick, Parden, Smith, Leshtz, Kubby, Lauria, Becker, Strabala MEMBERS ABSENT: Watts STAFF PRESENT: Nugent, Moen, Hencin, Farmer, Fosse, Miller, Penney, Chandler COUNCILMEMBER PRESENT: Larry Baker GUESTS PRESENT: See attached sheet. CALL TO ORDER: Chairperson Lauria called the meeting to order at 3:30 p.m. RECOMMENDATIONS TO THE CITY COUNCIL: CCN recommends to the City Council that: 1. The Resources Conservation Commission's recommendation, dated March 18, 1985, regarding the 1% franchise fee for Iowa -Illinois Gas E Electric Company be approved. 2. $2,000 in CDBG funds be granted to the Elderly Services Agency to cover additional operating costs for the Shared Housing Program. 3. $4,000 in CDBG funds be used to construct a sidewalk on "G" Street. 4. $50,000 in CDBG funds be allocated to the Domestic Violence Project remodeling project with $12,500 to remain in the contingency. REVIEW AND APPROVAL OF THE MINUTES OF APRIL 16. 1985: Parden moved approval of the minutes of April 16, 1985. Smith seconded the motion. Motion carried unanimously. PUBLIC DISCUSSION: Lauria presented Steve Stimmel with a certificate of appreciation for his service on the Committee on Community Needs. Hencin noted that three of the guests who were present, Judy Pfohl, Randy Reinhold and Bill Bywater representing the Mary 0. Coldren Home, were referred to the CCN to make a presentation of an informal request on the availability. of CDBG funds for a project involving the home. Reinhold noted that the home, located on Clark Street, was for elderly women. He added that I r. a ,I I, j i MINUTES COMMITTEE ON COMMUNITY NEEDS TUESDAY, MAY 21, 1985 - 3:30 P.M. PUBLIC LIBRARY ROOM B MEMBERS PRESENT: Williams, Cooper, Patrick, Parden, Smith, Leshtz, Kubby, Lauria, Becker, Strabala MEMBERS ABSENT: Watts STAFF PRESENT: Nugent, Moen, Hencin, Farmer, Fosse, Miller, Penney, Chandler COUNCILMEMBER PRESENT: Larry Baker GUESTS PRESENT: See attached sheet. CALL TO ORDER: Chairperson Lauria called the meeting to order at 3:30 p.m. RECOMMENDATIONS TO THE CITY COUNCIL: CCN recommends to the City Council that: 1. The Resources Conservation Commission's recommendation, dated March 18, 1985, regarding the 1% franchise fee for Iowa -Illinois Gas E Electric Company be approved. 2. $2,000 in CDBG funds be granted to the Elderly Services Agency to cover additional operating costs for the Shared Housing Program. 3. $4,000 in CDBG funds be used to construct a sidewalk on "G" Street. 4. $50,000 in CDBG funds be allocated to the Domestic Violence Project remodeling project with $12,500 to remain in the contingency. REVIEW AND APPROVAL OF THE MINUTES OF APRIL 16. 1985: Parden moved approval of the minutes of April 16, 1985. Smith seconded the motion. Motion carried unanimously. PUBLIC DISCUSSION: Lauria presented Steve Stimmel with a certificate of appreciation for his service on the Committee on Community Needs. Hencin noted that three of the guests who were present, Judy Pfohl, Randy Reinhold and Bill Bywater representing the Mary 0. Coldren Home, were referred to the CCN to make a presentation of an informal request on the availability. of CDBG funds for a project involving the home. Reinhold noted that the home, located on Clark Street, was for elderly women. He added that I --- _._._._ _ _ _. -___ .___ _-_ _..0 _ Committee on Community Needs May 21, 1985 Page 2 housing inspection for several violations, the most expensive of which would cost $7,000 to retuckpoint the brick work. Lauria recommended including the Mary 0. Coldren Home funding request when other project funding was discussed later in the meeting. Lauria asked for more information concerning the agenda item on the endorse- ment of the Resources Conservation Commission's recommendation to the City Council. Leshtz referred to the April 16' CCN minutes and moved to endorse the Resources Conservation Commission's recommendation to the City Council. Kubby seconded the motion. The motion carried 8-0-1 with Parden abstaining. CREEKSIDE ALLEY REPAIR: Farmer explained the proposed project noting that permission of abutting property owners would be needed to regrade the alley. He stated that a storm sewer would cost $10,000-15,000 and would be the only solution to eliminate the standing water in the three lots that are lower than C Street. He noted the alternative is to grade the alley. He told the Committee there is currently $2500 budgeted for this project. Kubby noted that three homes would still have standing water after a rain, even after the alley was graded. She asked how long the project would take. Farmer responded that it wouldn't take long, that two weeks would. be the maximum amount of time necessary, including time to secure the permission of the property owners with Moen and Nugent's help. Strabala arrived at 3:42 p.m. SIDEWALK ASSESSMENT PROJECT: Farmer indicated that he was before the Committee today to answer some questions that had come up regarding who was responsible for initiating repair and construction of sidewalks. He added that sidewalk installation can be initiated by complaints received from citizens or on the request of residents in the neighborhood. Lauria asked what criteria the City used to determine whether a sidewalk was indeed needed. Farmer responded the complaints initiated the proposal and ultimately the City Council decided where the sidewalks would be placed based on funding availability. Lauria asked how the City Council decides. Baker responded that it would be necessary for members to ask their City Council representative how that worked. Farmer noted that complaints go both ways, suggesting that complaints that sidewalks are needed are balanced out by those contending that sidewalks are not needed. Patrick said in her opinion there was no need for a sidewalk at the Advanced Drainage Corporation located on Sheridan Avenue. Farmer observed that there were residents on both ends of that street which may have suggested a need for sidewalks to accommodate the foot traffic between the residential areas. Leshtz noted that if there are no criteria that would trigger the installa- Committee on Community Needs May 21, 1985 Page 3 tion of the sidewalks, then the best plan of attack would be to have the neighbors go to their City Council members to express their support of or opposition to sidewalk projects. Kubby wondered who had the responsibility to put in the sidewalk. Farmer indicated that the homeowner has the ultimate financial responsibility for the sidewalk. Williams asked who could make a recommendation for the installation of a sidewalk. Farmer again responded any citizen could make the recommendation. Leshtz asked if there was any consideration given to fixing sidewalks that are in a state of disrepair before mandating that new ones be installed. Farmer noted that sidewalks in need of repair were exclusively the responsibility of the adjacent homeowner. Lauria noted that it's never the City's financial responsibility, adding that sidewalks are not just for the people who live at the immediate address where the sidewalk is located. Parden suggested that the City Council might pursue a policy of asking the neighbors through a survey or through some sort of other instru- ment their opinion of whether or not the sidewalk needs to be installed. Lauria explained the spillover effects of sidewalk installation and street construction concurring with Kubby's assertion that it's a philosophical question that reflects the sense of community that exists. He added that the Committee on Community Needs needs to view its responsibility as helping those neighbors that are economically in need and shouldn't get embroiled in a broader question of whether or not city-wide City services need to be restricted on the basis of isolated neighborhood votes. MARY 0. COLDREN HOME DISCUSSION: The representatives from the Mary 0. Coldren Home again explained that the tuckpointing would cost $7,000 and that additional items, including porch refurbishment, installation and basement repair, were among the others items that needed to be completed to bring the house up to acceptable standards. They noted that they had until June 10 to comply with the specific citation about tuckpbinting from the Housing Inspection Department. There was a general discussion about the cost of installation and whether or not it could be effectuated with any kind of ease. Williams asked if the Mary 0. Coldren Home had considered incorporating with congregate housing. The Mary 0. Coldren Home representatives noted that they were not eligible for such in- corporation. Williams then asked if they had considered seeking grants from the Historic Preservation Commission. Moen noted there are currently no grants available for historic preservation. REQUEST FOR COBG FUNDS FOR SIDEWALK INSTALLATION ON "G" STREET: Jeanne Tack, a resident of "G" Street in the Creekside NIA, noted there were no complete sections of sidewalk in the area at this time, a factor that caused people to use the street. She noted that, in her opinion, the area desperately needed a sidewalk. Moen noted that the area is eligible for CDBG funds. She further added that the neighbors had indicated they were willing to cooperate on clearing the sidewalks of snow. Williams asked if this project could be included in current ongoing projects. Lauria asked how much money was necessary for this project. Hencin noted that the cost estimate had been $3,000-4,000 and this sidewalk project could not be included in the Committee on Community Needs May 21, 1985 Page 4 present sidewalk allocation. Hencin further added that the current contin- gency included $55,706 plus $13,000 that was available from the sale of a parcel in the Ralston Creek area. REQUESTS FOR ADDITIONAL CDBG FUNDS FOR THE SHARED HOUSING PROGRAM: Jeanne Snow, Director of the Elderly Service Agency, and Donna Nielsen, Shared Housing Coordinator, presented the Committee a request for an addi- tional $1960.79 in COBG funds. Snow noted that six matches have been completed so far. Lauria asked what the $1900 additional request would be used for. Snow responded that the $1900 would be to help augment what was called a "bare bones" budget that had inhibited their ability to do some needed items. Lauria asked if the City Council had objected to using CDBG funds for operating expenses in projects like this. Kubby wondered what would happen next year. Snow responded that they would be back to ask for more money. Nugent added that under the original CCN recommendation to City Council, CDBG funding for the Shared Housing Program be considered for the first three years of operation. Snow noted that after the program is underway and had shown some effectiveness, it could possibly be budgeted under the human services category by the City. Nielsen noted that there were 66 people signed up and that there was a 3:2 tenant to home owner ratio. REQUEST FOR CDBG FUNDS FOR THE DOMESTIC VIOLENCE PROJECT IMPROVEMENTS: Lisa Edwards, Business Coordinator for the Iowa City Domestic Violence Project (DVP), presented a request for CDBG funds to remodel the shelter home. Edwards stated that an ad hoc committee was examining possibilities of raising funds to remodel the DVP shelter house to make more efficient use of existing space and to better accommodate the numbers of women and children using this facility. She indicated that the daily occupancy has doubled in the last 4 1/2 years. Bob Burns, DVP consulting architect, presented drawings, a detailed list of changes and cost estimates for the proposed remodeling. The proposal included: expanding the kitchen; constructing an inside staircase to the basement, where bedrooms, utility room, playroom, and a staff office are located; remodeling to maximize existing bedroom and office space on the first and second floors; and improving the handicapped accessibility on the first floor. Burns explained the cost estimate, totalling $74,550, for the entire project and added that this cost estimate include complete remodeling, structural changes and refinishing as well as demolition and construction. Lauria wondered why this proposed cost could not be used to buy another house. Edwards responded that they felt better being in one location as far as staffing requirements and administration. Kubby stated that DVP is saving money white they utilize existing space rather than adding staff and an additional facility. Parden asked what made a handicapped bedroom different from any other bedroom. Burns responded that there were wider doors and there were differ- ences in space usage. Williams inquired as to the number of handicapped 40// Committee on Community Needs May 21, 1985 Page 5 persons serviced by this facility. Edwards indicated that the facility had serviced three persons with walkers, however, some handicapped persons didn't use the shelter because of the lack of accessibility. For security reasons, persons use the back door and must negotiate a steep incline in the drive- way. She furthered that while many residents are not permanently handi- capped, they are temporarily disabled due to injuries incurred prior to moving to the facility. Hencin informed that the funding could be phased in. Parden asked if the proposal met federal guidelines as far as eligibility. Laurie responded that it did. DISCUSSION AND RECMffNDATION REGARDING THE ABOVE FUNDING REQUESTS: Laurie tallied the amounts for the requests and suggested that CCN consider the original funding requests for the 1985 year to assure that there were not other requests the Committee felt had higher priority. After reviewing those projects not recommended for funding in 1985, the CCN decided to vote on those requests submitted at today's meeting. Parden moved that $2,000 be granted to the Elderly Services Agency to cover additional operating costs for the Shared.Housing Program. Williams seconded the motion. The motion passed 9/0 with Patrick abstaining because of her involvement with the ESA Board of Directors. Smith suggested that since there seemed to be objections from Muscatine Avenue residents, funds originally allocated for Muscatine Street be diverted to the "G" Street sidewalk construction. Lauria stressed the need for sidewalks on Muscatine Avenue as well, since it is heavily used. Smith moved that $4,000 in CBDG funds be used to construct a sidewalk on "G" Street and Patrick seconded. The motion carried unanimously. Leshtz moved to group the remaining requests and recommend funding as follows: $8,000 to the Mary 0. Coldren Home remodeling; $2,000 in contingency and the remainder, $52,000 to the DVP. Becker seconded the motion. Discussion resulted regarding the need to separate the requests rather than to group them together. Parden objected to voting on all the requests at once. Kubby suggested that the CCN wait to see the formal request from the Mary 0. Coldren Home at the June meeting and then decide on the amount to recommend at that time. Phohl could not speculate what additional costs, other than the $7,000 needed for tuckpointing, were needed at this time. Lauria preferred to spend less on the DVP request and allow enough to get the Mary 0. Coldren Home up to code, emphasizing the need to "spread the funding out." Leshtz reminded the CCN to look at the number of people served by each project. Parden replied that the Mary 0. Coldren home has served many people in the past. Lauria suggested that $10,000 be placed in the contingency, however earmarked for the Mary 0. Coldren Horne, leaving the remainder of $52,000 for the DVP remodeling. Kubby recommended a friendly amendment to the motion currently on the floor to make the contingency $10,000, earmarked for Mary 0. Coldren Home and the remainder to the DVP. With 2 in favor and 8 against, the motion failed. /0// I Committee on Community Needs May 21, 1985 Page 6 Williams moved that $18,000 be funded for basement renovation of DVP facil- ity. There was no second. Kubby moved and Leshtz seconded that $50,000 be allocated to DVP with $12,500 to becaremain se iof histhe concernifornsuch ahsmalltion contingencyassed 8/1. lliams for the remaindersofithe year. Smith moved to postpone the voting for the Mary 0. Coldren Home funding until a firm request was submitted, keeping in mind that approximately $7,000 be given once the application is reviewed by the Committee. Cooper seconded the motion. This motion carried unanimously. NORTH MARKET SQUARE HANDICAPPED ACCESSIBLE PLAYGROUND Nugent explained that there was same public concern regarding the proposed equipment order and the location of the equipment for the handicapped accessible playground in the North Market Square. She indicated that the Parks and Recreation staff equipment order from nthe pHo acetMann PTO rb tewreservedeandathe r ghthto proved te papproe shiththe ontsHced asked ttwas e Cnitee eninrespondeto assure CCN that the isutable and that the population CCN intended to serve will be served. Discussion followed regarding placement of the equipment. Nugent explained that the Parks and Recreation staff would be locating the equipment and maintaining it. Kubby was opposed to isolating a handicapped playground from other areas of the park. Patrick asked if Horace Mann School children as well as other children would be using it. Nugent responded that the park was -for general public use and it could be used by the Horace Mann children. Dr. Dull said that the equipment may have to be stored until curb cuts were installed. Nugent explained that there were curb cuts already in the north and south entrances of the park and the equipment could be placed near there. Lauria stated that no CCN action was required. Kubby left at 5:05. QUARTERLY REPORTS MECCA CONSOLIDATED SERVICES FACILITY Leshtz reported that MECCA is negotiating with Southgate Development on a property located at the corner of Waterfront Drive and Southgate Avenue. The Property, located south of Highway 6, is on the bus line. As part of the negotiation, Southgate will purchase Voss House from MECCA. Al Wells has been hired as thegeneral contractor for the project. Financing is contin- gent on MECCA's ability to raise $130,000 through fund raising and private donations. Art Schutt is confident that MECCA can raise the $130,000. Leshtz reminded CCN that. the CDBG allocation, in the amount of $50,000, is contin- gent on MECCA coming up with the financing. 40// i I j ,I i I i. ,l I I i. � Committee on Community Needs May 21, 1985 Page 7 CITY PARK ACCESSIBILITY PROJECT Williams reported that $35,000 of CDBG funds and $16,000 in City in—kind contribution have been allocated to construct a handicapped accessible restroom in the Upper City Park. Hall Engineering has been hired to design .plans and specifications and supervise the construction activities. Williams indicated that the engineer's estimate is $36,000. Nugent added that the Council will be voting on the plans and specifications that evening and bids will be advertised this week. Construction should begin about the middle of June. Weather permitting, the project should be completed within 30 days. IMPROVED ACCESSIBILITY TO WILLOWCREEK NEIGHBORHOOD CENTER Cooper reported that the project to remove existing architectural barriers at the he bathroomofloorkneedgreplacingNeihborhoodCandetheshandica pepd snear parking zone tilesion. Some on ototbe designated and a sign installed. She reported that $3,293 have been used with the remaining balance of $207 to be used toward marking the handicapped parking zone and installing the sign. ADJOURNMENT: The meeting adjourned at 5:20 PM. Minutes taken by Sam Chandler. 1. I j i s � I 1 i ,■