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HomeMy WebLinkAbout1985-06-04 ResolutionF RESOLUTION NO. 85-150 RESOLUTION SETTING PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF TIOi BURLINGTON STREET BRIDGE RECONSTRUCTION PROJECT DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING CITY ENGINEER TO PLACE SAID PLANS, ETC., ON FILE FOR PUBLIC INSPECTION. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: i i 1. That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is to be held on the 18th day of _ June 19 85, at 7:30 p.m. in the Council ; Chambers, Civic Center, Iowa City' , Iowa. i. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the construction of the above-named project in a i newspaper published at least once weekly and having a general circulation in the city, not less than four (4) nor more than twenty (20) days before said hearing. i 3. That the plans, specifications, form of contract, and estimate of cost for the construction of the above named project are hereby ordered placed on ! file by the City Engineer in the office of the City Clerk for public inspection. It was moved by Strait and seconded by Ambrisco that the # resolution as read be a opt_eed_an upon roll call there were: j 2 AYES: NAYS: ABSENT: X Ambrisco X Baker X Dickson X Erdahl X McDonald X Strait X Zuber Passed and approved this 4th day of June 19��. � I MAYOR ATTEST: C P000lvod 8, Approved By The ky7a1 DeparM»nt /0.710 I F RESOLUTION NO. 85-151 RESOLUTION SETTING A PUBLIC HEARING ON THE PROPOSED FARE INCREASE FOR IOWA CITY TRANSIT WHEREAS, the City of Iowa City, Iowa, has undertaken to provide its residents with a public transportation system, and WHEREAS, in the adopted FY86 City budget for Iowa City, the Director of Finance recommends a fare increase so that the existing level of transit service can be maintained, and WHEREAS, the proposed fare increase will increase transit fares from 40t to 50t and monthly passes from $14 to $16, and WHEREAS, interested citizens should be provided an opportunity to review and comment on this proposed fare increase. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA: 1. That a public hearing on said fare increase be held at 7:30 PM on June 18, 1985, in the Council Chambers of the Iowa City Civic Center; and 2. That the City Clerk is hereby authorized and directed to publish a notice of said public hearing in a newspaper published at least once weekly and having general circulation in the city. It was moved by Strait and seconded by Ambrisco the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X AMBRISCO X BAKER X DICKSON X ERDAHL X MCDONALD X STRAIT X ZUBER Passed and approved this 4th day of JLMe , 1985. MAYOR ATTEST: �i1�><, J y(! CITY CLERK Receivod B Approvad 8y The Logal D• n►manl Vr i1 g I F 3 51� Johnson County Council of Governments 410E.MshingtonStbAu City, Wn 52240 rr000/ Date: May 28, 1985 —— I To: Iowa City Council From: Marge Penney, Human Services �,( Coordinator (��f I Re: Aid to Agencies Contracts is I As you know, the City Council discussed Aid to Agencies funding at i t informal session on February 5, 1985. The following FY86 allocations i agencies were made at that time: 1 a Big Brothers/Big Sisters $ 24,091 Crisis Center $ 17,362 t Date: May 28, 1985 —— I To: Iowa City Council From: Marge Penney, Human Services �,( Coordinator (��f I Re: Aid to Agencies Contracts I As you know, the City Council discussed Aid to Agencies funding at its informal session on February 5, 1985. The following FY86 allocations for agencies were made at that time: 1 Big Brothers/Big Sisters $ 24,091 Crisis Center $ 17,362 Intervention - $8,460 Emergency - $8,902 Domestic Violence Project $ 12,000 Elderly Services Agency $ 27,836 HACAP $ 2,277 Mayor's Youth Employment $ 29,000 Rape Victim Advocacy b 9,865 United Action for Youth b 38,592 Willow Creek Neighborhood Center (Mark IV) b 9 400 TOTAL AGENCY FUNDING0,42 These nine agency contracts run from July 1 through June 30 and therefore must be renewed on July 1, 1985, to reflect the new FY86 allocations. Items are detailed in the agenda with dollar amounts as determined by the Council on February 5, 1985, as well as funding amounts from FY85. No changes have been made. At this time final formal action is needed for contracting. Please call me at 356-5242 if you have any questions or comments. tp3/9 j —— I I I 1 I � 1 , RESOLU7I011 110. 85-152 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY x: CLERK TO ATTEST A CONTRACT FOR YOUTH SERVICES WITH BIG BROTHERS/BIG SISTERS OF JOHNSON COUNTY. P 4 WHEREAS, the City Council of Iowa City, Iowa, deems it in the public !tt interest to provide youth in the Iowa City area with volunteer adult companionship for youths between the ages of 6 and 14, and WHEREAS B' B th , tg ro ers/Big Sisters of Johnson County provides matching volunteers for youths in the Iowa City area between these ages, and WHEREAS, the City of Iowa City, Iowa, is empowered by the State law to enter into contracts and agreements, and WHEREAS, the Big Brothers/Big Sisters Program is a non-profit program of the Johnson County Extension Service which is organized and operating under the laws of the State of Iowa, and WHEREAS, the City of Iowa City and Big Brothers/Big Sisters Program have negotiated a funding agreement as attached and made a part hereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the Mayor be authorized to execute and the City Clerk to attest said agreement. It was moved by — -Strait- and seconded by Ambrisco the Resolu- tion be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X A14BRISCO X BAKER X DICKSON X ERDAHL X MCDONALD X STRAIT X_ ZUBER Passed and approved this 4th day 9f June 1985. ATTEST: UIT CLERK pocahod 8 FupF:ovI4 By Tho Legal Dq cutnvant S/i4'8 ......._.. . RESOLU7I011 110. 85-152 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY x: CLERK TO ATTEST A CONTRACT FOR YOUTH SERVICES WITH BIG BROTHERS/BIG SISTERS OF JOHNSON COUNTY. P 4 WHEREAS, the City Council of Iowa City, Iowa, deems it in the public !tt interest to provide youth in the Iowa City area with volunteer adult companionship for youths between the ages of 6 and 14, and WHEREAS B' B th , tg ro ers/Big Sisters of Johnson County provides matching volunteers for youths in the Iowa City area between these ages, and WHEREAS, the City of Iowa City, Iowa, is empowered by the State law to enter into contracts and agreements, and WHEREAS, the Big Brothers/Big Sisters Program is a non-profit program of the Johnson County Extension Service which is organized and operating under the laws of the State of Iowa, and WHEREAS, the City of Iowa City and Big Brothers/Big Sisters Program have negotiated a funding agreement as attached and made a part hereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the Mayor be authorized to execute and the City Clerk to attest said agreement. It was moved by — -Strait- and seconded by Ambrisco the Resolu- tion be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X A14BRISCO X BAKER X DICKSON X ERDAHL X MCDONALD X STRAIT X_ ZUBER Passed and approved this 4th day 9f June 1985. ATTEST: UIT CLERK pocahod 8 FupF:ovI4 By Tho Legal Dq cutnvant S/i4'8 AGREEMENT This Agreement was made and entered into on they day of, 1985, by and between the City of Iowa City, Iowa, a unicipal corporation, hereinafter referred to as the "City," and Big Brothers/Big Sisters of Johnson County, hereinafter referred to as "BB/BS Program." This Agreement shall be subject to the following terms and conditions, to -wit: 1. The BB/BS Program shall not permit any of the following practices: a. To discharge from employment or refuse to hire any individual because of their race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, disability, or handicap status. b. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, creed, color national origin, religion, age, sex, marital status, sexual orientation, disability, or handicap status. 2. The BB/BS Program shall not deny to any person its services on the basis of race, creed, color, sex, national origin, religion, age, marital status, sexual orientation, disability, or handicap status. I. SCOPE OF SERVICES The BB/BS Program agrees to provide a program whereby youths between the ages of 6 and 14 years of age are matched with adult volunteers, who will provide guidance and companionship. Details of services to be provided are outlined in the BB/BS Program Information and Goals and Objectives Statement for FY86. II. FUNDING The City of Iowa City shall pay to the BB/BS Program the sum of $24,091 in FY86 with the agreement that these funds shall be allocated toward the salaries of the program coordinator and caseworkers of the program herein described. III. GENERAL ADMI14ISTRATION A. The City will transfer the funds to the BB/BS Program in quarterly payments of $6,022.75 each. The first payment will be made on July 15, 1985, after the signing of this agreement. Subsequent payments will be made on the 15th of the month following the end of each quarter, upon receipt of quarterly reports. (October 15, January 15, April 15.) B. The BB/BS coordinator shall submit monthly Board minutes, quarterly program reports, and an annual program report to the City, due the 15th of the month following the end of each quarter. (October 15, January 15, April 15, July 15.) /OZZ t � j I i ii 4 i I i i I 2 C. BB/BS will provide to the City an annual accounting report and a quarterly accounting of funds, due the 15th of the month following the end of each quarter. 0. For the purposes of this agreement, the program coordinator shall be considered an employee of Johnson County Extension Service and any fringe benefits received by the coordinator shall be through the Johnson County Extension Service. The Coordinator of the BB/BS Program shall adhere to the personnel policies of Johnson County Extension Service. E. The BB/BS Program shall maintain in full force and effect a comprehen- sive liability insurance policy executed by a company authorized to do business in the State of Iowa, in a form approved by the City Manager. The minimum limits of such a policy shall be as follows: I I To cover the insured liability for personal injury or death in the amount of $300,000 and for property damage of $25,000. The failure of the BB/BS Program to maintain such a policy shall constitute immediate termination of this agreement and all rights and I privileges contained herein. f F. The BB/BS Program, acting as an agent on behalf of Johnson County, agrees to defend, indemnify, and save harmless the City of Iowa City and its officers, employees, and agents from any and all liability or claims of damages arising under the terms of this agreement, or for any torts or wrongdoings caused by the BB/BS staff, but not limited to any injuries to persons or property served by or coming into contact p with the BB/BS Program. G. BB/BS shall submit to the City a copy of an internal agency audit conducted by representatives of the Board of Directors annually. The audit shall be due within 30 days of its completion. In that City's source of funding for Aid to Agencies is Federal Revenue Sharing monies, any contribution in excess of $25,000 in a given fiscal year would qualify the agency as a secondary recipient of Federal Revenue Sharing monies. As a secondary recipient of Federal Revenue Sharing monies, BB/BS would be required to and agrees to have an audit performed every fiscal year according to the standards prescribed in the OMB Circular A-102, Uniform Administrative Re uirements for Grants -in -Aid to State and Loca overnmen s. copy o suc an audit report and findings must be submitfed to the City Controller within 90 days after the close of such fiscal year. H. A representative of the City shall have access to program files, make site visits, and survey participants in order to evaluate and monitor program quality. This will be done in accordance with strict client confidentiality and in consultation with the agency director regarding methods. I. This contract may be terminated upon a 30 day written notice by either party. I 3 IV. DURATION This agreement shall commence upon execution by the parties hereto and shall terminate on June 30, 1986, except as provided herein. V. AISIINMENT This agreement may not be assigned without written agreement of the parties. For the City of IooLw�.a City, Iowa: ofrJthe ohnsongCountyers/Big Sisters (J LD LE ATTEST: ATTEST: rte,. neahnd A Approved By The Legal Department i I i I I i . 3 IV. DURATION This agreement shall commence upon execution by the parties hereto and shall terminate on June 30, 1986, except as provided herein. V. AISIINMENT This agreement may not be assigned without written agreement of the parties. For the City of IooLw�.a City, Iowa: ofrJthe ohnsongCountyers/Big Sisters (J LD LE ATTEST: ATTEST: rte,. neahnd A Approved By The Legal Department i I RESOLUTION NO. 85-153 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A CONTRACT FOR EMERGENCY ASSISTANCE WITH THE IOWA CITY CRISIS INTERVENTION CENTER WHEREAS, the City Council of Iowa City deems it in the public interest to provide services to assist persons needing emergency assistance in Iowa City, and WHEREAS, the Iowa City Crisis Intervention Center is an agency which provides short term crisis intervention and counseling, information and referral services, and emergency food and basic needs assistance to persons in need, and WHEREAS, the City of Iowa City is empowered by the State law to enter into contracts and agreements, and WHEREAS, the Iowa City Crisis Intervention Center is a non-profit corpora- tion organized and operating under the laws of the State of Iowa, and WHEREAS, the City of Iowa City and the Iowa City Crisis Intervention Center have negotiated a funding agreement, as attached and made a part hereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the Mayor be authorized to execute and the City Clerk to attest said agreement. It was moved by - Strait I and seconded by the Resolution be adopted, and upo-n-F51T call there were: AYES: NAYS: ABSENT: X X X X- X X Passed and approved this 4th ATTEST: of June Ambrisco Ambrisco Baker Dickson Erdahl McDonald Strait Zuber , 1985. Received & Approved By The Legal Department /00?3 i i iI AGREEMENT This Agreement was made and entered into on the 2 day of 1985, by and between the City of Iowa City, Iowa, a municipal corporation hereinafter referred to as the "City," and the Iowa City Crisis Interven- tion Center. This Agreement shall be subject to the following terms and conditions, to -wit: 1. The Iowa City Crisis Intervention Center shall not permit any of the following practices: a. To discharge from employment or refuse to hire any individual because of their race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, disability, or handicap status. b. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, disability, or handicap status. 2. The Iowa City Crisis Intervention Center shall not deny to any person its services on the basis of race, creed, color, sex, national origin, religion, age, marital status, sexual orientation, disability, or handicap status. I. SCOPE OF SERVICES The Iowa City Crisis Intervention Center agrees to provide assistance to individuals including, but not limited to, short-term crisis counseling and information and referral services; emergency transportation and food provisions for local residents; and vouchers and arrangements for emer- gency shelter, food and transportation assistance for non-residents of the Iowa City area. Details of these services are outlined in the Crisis Center Program Information and Goals and Objectives Statements for FY86. II. FUNDING The City of Iowa City shall pay to the Iowa City Crisis Intervention Center the sum of $17,362 in FY86 with the agreement that $8,902 shall be allocated toward operating expenses of the Emergency Assistance Program and $8,460 shall be allocated toward operating expenses of the Crisis Center. III. GENERAL ADMINISTRATION A. The City will transfer the funds to the Crisis Center in quarterly payments of $4,340.50 each. The first payment will be made on July 15, 1956, after the signing of this agreement. Subsequent payments will be made on the 15th of the month following the end of each quarter, upon receipt of quarterly reports. (October 15, January 15, April 15) 1oa3 I 2 B. The Iowa City Crisis Intervention Center Director will submit monthly board minutes, quarterly program reports, and an annual program report to the City, due the 15th of the month following the end of each quarter. (October 15, January 15, April 15, July 15,) C. The Iowa City Crisis Intervention Center will provide to the City an annual accounting report and quarterly accounting of funds, due the 15th of the month following the end of each quarter. D. For the purposes of this agreement, staff shall be considered employ- ees of the Iowa City Crisis Intervention Center and any fringe benefits received by the staff shall be through the said Iowa City Crisis Intervention Center. The employees and agents of the Iowa City Crisis Intervention Center shall comply with personnel policies formulated by its Board of Directors. E. The Iowa City Crisis Intervention Center shall maintain in full force and effect a comprehensive liability insurance policy executed by a company authorized to do business in the State of Iowa, in a form approved by the City Manager. The minimum limits of such a policy shall be as follows: To cover the insured liability for personal injury or death in the amount of $300,000 and for property damage of $25,000. The failure of the Iowa City Crisis Intervention Center to maintain such a policy in full force and effect shall constitute immediate termination of this agreement and of all rights contained herein. F. The Iowa City Crisis Intervention Center agrees to defend, indemnify and save harmless the City of Iowa City, Iowa, its officers, employ- ees, and agents from any and all liability or claims of damages arising under the terms of this agreement or for any wrongdoings caused by the Iowa City Crisis Intervention Center staff, including but not limited to injuries to persons or properties served by or coming into contact with the Iowa City Crisis Intervention Center. G. The Iowa City Crisis Intervention Center shall submit a copy of the internal agency audit conducted by representatives of the Board of Directors annually. The audit shall be due within 30 days of its completion. H. A representative of the City shall have access to program files, make site visits, and survey participants in order to evaluate and monitor program quality. This will be done in accordance with strict client confidentiality and in consultation with the agency director regarding methods. I. This contract may be terminated upon a 30 day written notice by either party. IV. DURATION This agreement shall commence upon execution by the parties and shall terminate on June 30, 1986, except as provided herein. /0,73 -_y ■ ■ r , i i j 1 i i r I 3 V. ASSIGNMENT This agreement may not be assigned without written agreement of the parties. For the City of Iowa City, Iowa: For the Iowa City Crisis Center: n McDonald, Mayor Name �7 ATTEST: %71 ;e—, 9�w' J Iar'an Karr, City Clerk Rsoeh,ed 6 Approved By The Legal Department Title n/ .� ✓ / T4 _.I. it I I Ii I I i. i I i I 4 i 1 I r RESOLUTION N0. 85-154 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A CONTRACT WITH THE DOMESTIC VIOLENCE PROJECT WHEREAS, the City Council of Iowa City, Iowa, deems it in the public interest to assist persons who are victims of domestic violence in Iowa City, and WHEREAS, the Domestic Violence Project is an agency which provides temporary emergency shelter and related assistance, counseling and emotional support, referrals and advocacy to domestic violence victims, and WHEREAS, the City of Iowa City is empowered by the State law to enter into contracts and agreements, and WHEREAS, the Domestic Violence Project is a non-profit corporation organized and operating under the laws of the State of Iowa, and WHEREAS, the City of Iowa City and the Domestic Violence Project have negotiated a funding agreement whereby the City agrees to provide funding for the operating expenses of the Domestic Violence Project, a copy of said agreement attached and made a part hereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the Mayor be authorized to execute and the Clerk to attest said agreement. It was moved by - - Strait ........ and seconded by Ambrisco the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X AMBRISCO X" BAKER j— DICKSON ERDAHL X MCDONALD X STRAIT X ZUBER Passed and approved this 4th day of June 5. ATTEST: lQa.n J Qti�J CIT CLERK I i I Received 8 Approved By The Legal Department AGREEMENT This Agreement was made and entered into on the 94, day of Le— 1985, by and between the City of Iowa City, Iowa, a municipal corporation, hereinafter referred to as the "City," and the Domestic Violence Project. This Agreement shall be subject to the following terms and conditions, to -wit: 1. The Domestic Violence Project shall not permit any of the following practices: a, To discharge from employment or refuse to hire any individual because of their race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, disability, or handicap status. b. To discriminate against any individual in terms , conditions, or privileges of employment because of their race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, disability, or handicap status. 2. The Domestic Violence Project shall not deny any person its services on the basis of race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, disability, or handicap status. I. SCOPE OF SERVICES The Domestic Violence Project agrees to provide assistance to individuals who are victims of situations of domestic violence including, but not limited to, temporary shelter and food, counseling and emotional support, and advocacy in referral to community resources. Details of these services to be provided are outlined in the Domestic Violence Project Program Information and Goals and Objectives Statement for FY86. II.— FUNDING The City shall pay to the Domestic Violence Project the sum of $12,000 in FY86 with the agreement that these funds will be allocated toward operating expenses of the Domestic Violence Project. i III. GENERAL ADMINISTRATION A. The City will transfer the funds to the Domestic Violence Project in quarterly payments of $3,000 each. The first payment will be made on July 15, 1985, after the signing of this agreement. Subsequent payments will be made on the 15th of the month following the end of each quarter, upon receipt of quarterly reports. (October 15, January 15, April 15). 8. The Director of the Domestic Violence Project will submit bi-monthly Board minutes, quarterly program reports, and an annual program report to the City, due the 15th of the month following the end of each quarter. (October 15, January 15, April 15, July 15.) C. The Domestic Violence Project will provide to the City an annual accounting report and a quarterly accounting of funds, due the 15th of the month following the end of each quarter. 2 D. For the purposes of this agreement staff shall be considered employees of the Domestic Violence Project and any fringe benefits received by the staff shall be through Domestic Violence Project. The employees and agents of the Domestic Violence Project shall comply with personnel policies formu- lated by its Board of Directors. E. The Domestic Violence Project shall maintain in full force and effect a comprehensive liability insurance policy executed by a company authorized to do business in the State of Iowa, in a form approved by the City Manager. The minimum limits of such a policy shall be as follows: To cover the insured liability for personal injury or death in the amount of $300,000 and for property damage of $25,000. The failure of the Domestic Violence Project to maintain such a policy in full force and effect shall constitute immediate termination of this agreement and of all rights contained herein. F. The Domestic Violence Project agrees to defend, indemnify and save harmless the City of Iowa City, Iowa, its officers, employees, and agents from any and all liability or claims of damages arising under the terns of this agreement or for any wrongdoings caused by the Domestic Violence Project staff including but not limited to injuries to persons or properties served by or coming into contact with the Domestic Violence Project. G. The Domestic Violence Project shall submit to the City a copy of an internal agency audit conducted by its representatives of the Board of Directors annually. The audit shall be due within 30 days of its comple- tion. H. A representative of the City shall have access to program files, make site visits, and survey participants in order to evaluate and monitor program quality. This will be done in accordance with strict client confidential- ity and in consultation with the agency director regarding methods. I. This contract may be terminated upon a 30 day written notice by either party. IV. DURATION This agreement shall commence upon execution by the parties and shall terminate on June 30, 1986, except as provided herein. V. ASSIGNMENT This agreement may not be assigned without written agreement of the parties. I � { I I I i i i i I For the City of IIoowwa City, Iowa Jr MCDONALD, MAYOR ATTEST: .121e.un;,.j 7�/: ?W MARIAN K. KARR, CITY CLERK Reeehred g Approved By iho Legal Department S Zi BS 3 For the Domestic Violence Project: NAME -04`4.ti u�i.. .3ea+d ai�',VQG'lera TITLE ATTEST: NAE TITLET—LE - h5 180.�171N ATb R. j I I I i i i j ;. 7 RESOLUTION 140. 85-155 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A CONTRACT FOR ELDERLY SERVICES WITH THE ELDERLY SERVICES AGENCY OF JOHNSON COUNTY. WHEREAS, the City Council of Iowa City deems it in the public interest to provide assistance to older people in Iowa City who are in need of programs which aid them in their efforts to remain independent, and WHEREAS, the City of Iowa City is empowered by the State law to enter into contracts and agreements, and WHEREAS, the Elderly Services Agency of Johnson County is a non-profit corporation organized and operating under the laws of the State of Iowa, 14HEREAS, the City of Iowa City and the Elderly Services Agency of Johnson County have negotiated a funding agreement, as attached and made a part hereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the Mayor be authorized to execute and the City Clerk to attest said agreement. It was moved by - -Strait -..... and seconded by Ambrisco the Resolu- tion be adopted, an upon ro Fcall there were: AYES: NAYS: ABSENT: X AMBRISCO X BAKER XDICKSON ERDAHL X MCDONALD X STRAIT X_ ZUBER Passed and approved this 4th day of June 1985. OR ATTEST: CITY CLERK Itooeivod & Approved gy The Legal Department �al /49.1.5- iE AGREEMENT This Agreement was made and entered into on the l,g!-day of 1985, by and between the City of Iowa City, Iowa, a municipal orporation, hereinafter referred to as the "City," and the Johnson C unty Elderly Services Agency, hereinafter referred to as the "ESA." This Agreement shall be subject to the following terms and conditions, to -wit: 1. ESA shall not permit any of the following practices: a. To discharge from employment or refuse to hire any individual because of their race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, disability, or handicap status. b. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, disability, or handicap status. 2. The ESA shall not deny to any person its services on the basis of race, creed, color, sex, national origin, religion, marital status, sexual orientation, disability, or handicap status. I. SCOPE OF SERVICES The ESA agrees to provide to elderly residents of Johnson County the information and support services herein described, in order to identify and assist in responding to their needs and concerns. Further details of these services are outlined in the ESA Program Information and Goals and Objectives Statement for FY86. 1. The ESA agrees to provide a comprehensive Information and Referral service for elderly residents of Johnson County which shall include the following components: a. Maintenance of a current information file on services and re- sources available to Johnson County elderly. b. Publicization of the ESA Information and Referral service through available media resources. c. Response to requests for information about community resources for the elderly and referral of elderly individuals to appropriate resources to meet their needs. d. Follow-up on referrals, as appropriate, by contacting the person referred to determine whether the referral met the need ex- pressed. e. Maintaining records of all Information and Referral contacts and related calls in la, Id and le, including specific information on needs which cannot be met by existing resources. /D,qS 2 2. The ESA agrees to provide an Outreach_ service to identify needs and concerns of elderly persons in Johnson County and to inform them of ESA and other community services available to assist in meeting such needs. a. The ESA shall publicize its Outreach service through available media resources. In addition, the ESA shall maintain a speakers bureau to provide information on available services, as well as concerns of the elderly, to citizen, professional and other community groups in an effort to utilize persons who may be aware of individual elderly needs to reach as many elderly persons as possible. b. The ESA shall provide a referral or liaison to community resources where necessary and appropriate. c. The ESA shall record and maintain information on needs which cannot be met by existing resources. 3. The ESA agrees to coordinate a Chore and Support service for Johnson County elderly in need of same. a. Coordination shall include recruitment, screening, and matching of volunteers and clients; maintenance of a current file of available volunteers; and follow-up to assure satisfaction of both parties. b. Chore services to be provided shall include minor home repairs, yardwork, and snow removal. c. Support services to be provided shall include friendly visiting, telephone reassurance, good neighbor, and transportation assis- tance. 4. The ESA agrees to provide advocacy for the needs and concerns of Johnson County elderly on an individual and group basis as the need arises, including: a. Group advocacy with governmental policymakers, business and civic community groups on unmet needs brought to the ESA's attention through its Information and Referral and Outreach services and on issues of concern raised by the elderly community. b. Individual advocacy in regard to ESA's Information and Referral, Outreach, and Chore and Support Service programs when a client has difficulty in obtaining a service or when provision of a service is unsatisfactory. II. FUNDING The City shall pay to the ESA the sum of $27,836 in FY86 with the agree- ment that these funds shall be allocated toward administration, travel, equipment and supplies necessary for the operation of the program de- scribed herein. It is understood that the agency's administrative offices shall be located in the Senior Citizen Center. /Do7.S 7 3 III. GENERAL ADMINISTRATION A. The City shall transfer the funds to the ESA in quarterly payments of $6,959 each. The first payment will be made on July 15, 1985, after the signing of this agreement. Subsequent payments will be made on the 15th day of the month following the end of each quarter, upon receipt of the quarterly reports (October 15, January 15, April 15). B. The ESA Director will submit monthly Board minutes, quarterly program reports, and an annual program report to the City, due the 15th of the month following the end of each quarter (October 15, January 15, April I 15, July 15). C. The ESA will provide to the City an annual accounting report and a quarterly accounting of funds due the 15th of the month following the end of each quarter. i• D. I For the purposes of this agreement, staff shall be considered employ- I ees of the ESA and any fringe benefits received by the staff shall be through the said ESA. The employees and agents of the ESA shall adhere to personnel policies formulated by its Board of Directors. E. The ESA shall maintain in full force and effect a comprehensive i liability insurance policy executed by a company authorized to do business in the State of Iowa, in a form approved by the City Manager. j The minimum limits of such a policy shall be as follows: To cover the insured liability for personal injury or death in the amount of $300,000 and for property damage of $25,000: The failure of the ESA to maintain such a policy in full force and i effect shall constitute immediate termination of this agreement and of j all rights contained herein. The ESA further agrees that each agent, employee and volunteer acting I for or on behalf of the ESA will carry personal auto .liability j coverage with the minimum amounts. Copies of said policies are to be furnished to the City upon request. F. The ESA agrees to defend, indemnify,and save harmless the City of Iowa I City, Iowa, its officers, employees, and agents from any and all liability or claims of damages arising under the terms of this agreement, including any wrongdoings caused by the ESA staff, includ- ing, but not limited to injuries to persons or properties served by or coming into contact with the ESA. G. In that City's source of funding for Aid to Agencies is Federal Revenue Sharing monies, any contribution in excess of $25,000 in a given fiscal year would qualify the agency as a secondary recipient of Federal Revenue Sharing monies. As a secondary recipient of Federal Revenue Sharing monies, ESA is required and agrees to have an audit performed every fiscal year according to the standards prescribed in the OMB Circular A-102, Uniform Administrative Requirements for 1&? -r A 4 Grants -in -Aid to State and Local Governments. A copy of such an audit report and findings must be submitted to the City Controller within 90 days after the close of such fiscal year. H. A representative of the City shall have access to program files, make site visits, and survey participants in order to evaluate and monitor program quality. This will be done in accordance with strict client confidentiality and in consultation with the agency director regarding methods. I. This contract may be terminated upon a 30 day written notice by either party. IV. DURATION This agreement shall commence upon execution by the parties and shall terminate on June 30, 1986, except as provided herein. V. ASSIGNMENT This agreement may not be assigned without written agreement of the parties. For the City of Iowa City, Iowa: For Eldqrly Services Agency of Joh on County: S N MCDONAF!" D NAME ATTEST: ATTEST: MARFAN K. ltARR, CT *CER! TITLE M RESOLUTION NO. 85-156 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A CONTRACT WITH THE JOHNSON COUNTY HAWKEYE AREA COMMUNITY ACTION PROGRAM PROJECT HEAD START C I � WHEREAS, the City Council of Iowa City, Iowa, deems it in the public interest to provide developmental programming for children of limited - income families who are aged three to school age, and WHEREAS, the Johnson County Hawkeye Area Community Action Program Project Head Start is an agency which plans and conducts such services, and WHEREAS, the City of Iowa City is empowered by State law to enter into . contracts and agreements, and i y I WHEREAS, the Johnson County Hawkeye Area Community Action Program Project -- Head Start is a non-profit corporation organized and operating under the laws of the State of Iowa, and I.. WHEREAS, the City of Iowa City and the Johnson County Hawkeye Area Community Action Program Project Head Start have negotiated a funding I . 1 agreement, as attached and made a part hereof. 1 , NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the Mayor be authorized to execute and the City Clerk to attest said agreement. + It was moved by Strait and seconded by Ambrisco the Resolution be adopted, and upon FoTT call there were: AYES: NAYS: ABSENT: X Ambrisco _ .t. X Baker X Dickson i X Erdahl X McDonald X Strait X Zuber Passed and approved this 4th dy of June , 1199855. YOR ATTEST:J%hum„J X'�y j CIT1 CLERK. I i Reodvad 8 Approved { j By The Legal De parMient F .4" AGREEMENT I This Agreement was made and entered into on the day of 1985, by and between the City of Iowa City, Iowa, a municipal corporation, hereinafter referred to as the "City", and the Johnson County Hawkeye Area Community Action Program Project Head Start, hereinafter referred to as the "Project Head Start." This Agreement shall be subject to the following terms and conditions, I I to -wit: 1. The Project Head Start shall not J permit any of the following prac- tices: a. To discharge from employment or refuse to hire any individual because of their race, creed, color, national origin, religion, i age, sex, marital status, sexual orientation, disability, or handicap status. b. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, disability, or handicap status. 2. The Project Head Start shall not deny to any person its services on the basis of race, creed, color, sex, national origin, religion, age, marital status, sexual orientation, or disability. I. SCOPE OF SERVICES The Project Head Start agrees to provide developmental programming for children of limited -income families who are aged three to school age. I Services include, but are not limited to: support for the families, pre-school educational activities, health/nutrition screening, and follow-up services. Details of the services to be provided are included in the Project Head Start's Program Information and Goals and Objectives Statement for FY86. i II. FUNDING The City of Iowa City shall pay to the Project Head Start the sum of $2,277 in FY86 with the agreement that these funds shall be allocated toward the operating expenses of the Project Head Start. III. GENERAL ADMINISTRATION A. The City will transfer the funds to the Project Head Start in quar- terly payments of $569.25 each. The first payment will be made on i July 15, 1985 after the signing of this agreement. Subsequent payments will be made on the 15th of the month following the end of each quarter, upon receipt of quarterly reports (October 15, January 15, April 15). B. The Project Head Start Director will submit monthly Board minutes, quarterly program reports, and an annual program report to the City, due the 15th of the month following the end of each quarter (October 15, January 15, April 15, July 15). i /D.1 G i i 1 2 I C. The Project Head Start will provide to the City an annual accounting report and a quarterly accounting of funds, due the 15th of the month following the end of each quarter. D. for the purposes of this agreement staff shall be considered employees of the Project Head Start and any fringe benefits received by the staff shall be through the said Project Head Start. The employees and agents of the Project Head Start shall comply with personnel policies formulated by its Board of Directors. j E. The Project Head Start shall maintain in full force and effect a i comprehensive liability insurance policy executed by a company authorized to do business in the State of Iowa, in a form approved by I the City Manager. The minimum limits of such a policy shall be as I follows: To rover the insured liability for personal injury or death in the amount of $300,000 and for property damage of $25,000. The failure of the Project Head Start to maintain such a policy in 1 full force and effect shall constitute immediate termination of this agreement and of all rights contained herein. ' F. The Project Head Start agrees to defend, indemnify and save harmless ! the City of Iowa City, Iowa, its officers, employees, and agents from 1 any and all liability or claims of damages arising under the terms of this agreement or for any wrongdoings caused by the Project Head Start j staff, including but not limited to injuries to persons or property served by or coming into contact with the Project Head Start. j G. The Project Head Start shall submit to the City a copy of an annual external agency audit within 30 days of completion. H. A representative of the City shall have access to program files, make site visits, and survey participants in order to evaluate and monitor ! program quality. This will be done in accordance with strict client i confidentiality and in consultation with the agency director regarding methods. ' i 1. This contract may be terminated upon a 30 day written notice by either ! party. IV. DURATION + This agreement shall commence upon execution by the parties and shall j terminate on June 30, 1986, except as provided herein. i I ! i I /o�z6 I F 3 V. ASSIGNMENT This agreement may not be assigned without written agreement of the parties. For the Johnson County F r the City of Iowa City, I�o%wla/: HAC P Pro'ect Head Start OHN MCDON LD, MAYOR NA14E Executive Director TITLE ATTEST: )/6i nc� Xann/ ATTEST: MARIAN KARR, CITY CLERK NAME Children Servicea Unit Manager TITLE Rec*jed 3 Appmved By The Legal Department ST S /d.ZG J(bl 85-157 RESOLUTION 110. RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A CONTRACT FOR SERVICES WITH THE MAYOR'S YOUTH EMPLOY14ENT PROGRAM. WHEREAS, the City Council of Iowa City, Iowa, deems it in the public interest to provide Johnson County youth between the ages of 14 and 19.5 who are either current ADC recipients or who are determined to be disad- vantaged, with meaningful subsidized work experiences in the public and private non-profit agencies, and WHEREAS, the Mayor's Youth Employment Program provides assistance to develop in these youth positive work attitudes and work habits so that they can later secure non -subsidized jobs, and WHEREAS, the City of Iowa City is empowered by the State law to enter into contracts and agreements, and WHEREAS, the Mayor's Youth Employment Program is a non-profit organization organized and operating under the laws of the State of Iowa, and WHEREAS, the City of Iowa City and the Mayor's Youth Employment Program have negotiated a funding agreement, as attached and made a part hereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the Mayor be authorized to execute and the Clerk to attest said agreement. It was moved by - Strait•........... and seconded by .Ambrisco . .. the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X_ AMBRISCO BAKER X DICKSON ERDAHL X MCDONALD X " STRAIT X ZUBER Passed and approved this 4th day of June _ lgg5 17 OR ATTEST: CITY CLERK Received & Approved By T e Legal Deporhmni AGREEMENT rn This Agreement was made and entered into on the K> day of 9 1985, by and between the City of Iowa City, Iowa, a municipal corporation, hereinafter referred to as the "City," and the Mayor's Youth Employment Program. This Agreement shall be subject to the following terms and conditions, to -wit: 1. The Mayor's Youth Employment Program shall not permit any of the following practices: a. To discharge from employment or refuse to hire any individual because of their race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, disability, or handicap status. b. To discriminate against any individual in terms , conditions, or privileges of employment because of their race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, disability, or handicap status. 2. The Mayor's Youth Employment Program shall not deny any person its services on the basis of race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, disability, or handicap status. I. SCOPE OF SERVICES The Mayor's Youth Employment Program agrees to provide meaningful employment within public and private non-profit agencies for youth between the ages of 14 and 19.5 who are currently recipients of ADC or socially and economically disadvantaged. It shall provide job training, vocational and career counsel- ing, and related assistance to youths to develop positive work habits so that future employment opportunities will be enhanced. Mayor's Youth agrees to refer youth to appropriate agencies and programs in accordance with their needs. It also agrees to assist youth who are not eligible for Mayor's Youth to secure employment in the private sector through referral. Details of these services are outlined in the Mayor's Youth Employment Program Information and Goals and Objectives Statement for FY86. II. FUNDING The City shall pay $29,000 to the Mayor's Youth Employment Program to provide these services during FY86. It is understood that the State of Iowa, the City of Coralville and the Iowa City School District shall also contribute to support the Mayor's Youth program. III. GENERAL ADMINISTRATION A. The City will provide accounting and payroll services for the Mayor's Youth Employment Program during the school year program. Mayor's Youth will be responsible for obtaining unemployment insurance and Worker's Compensation insurance apart from the City system. B. The Mayor's Youth Director shall submit monthly Board minutes, quarterly program reports, and an annual program report the City, due the 15th of the month following the end of each quarter. (October 15, January 15, April 15, July 15) If reports are not received by these deadlines, monthly City dispursements will be discontinued. I E C. The Mayor's Youth Director shall be responsible for the administration of the program, including the preparation of an annual program budget for the City Council's consideration. For the purposes of this Agreement, the Director shall be considered an employee of the City of Iowa City. When a vacancy occurs, the position should be filled in accordance with the City's personnel policies. However, the Mayor's Youth Board shall serve as an advisory committee for the selection of the Director. The Director shall be entitled to employee benefits of FICA and IPERS to be provided by the City of Iowa City with costs apportioned to Mayor's Youth Employment budget. The Director shall be entitled to other employee benefits as j approved by the Mayor's Youth Employment Board. Both the Director and the staff shall comply with the personnel rules of the City. The Mayor's Youth Program may utilize the City's central purchasing facilities; however, prior approval for expenditures must be obtained from the City Manager or his designee. D. The City shall not assume responsibility for any torts, wrongdoings, or criminal action caused by youths employed through the Mayor's Youth Employment Program. E. Mayor's Youth Employment Program shall maintain in full force and effect a comprehensive liability insurance policy executed by a company licensed to do business in the State of Iowa, in a form approved by the City Manager. The minimum limits of such a policy shall be as follows: To cover the insured liability for personal injury or death in the amount of $300,000 and for property damage of $25,000. The failure of the Mayor's Youth Employment Program to maintain such a policy in full force and effect shall constitute innediate termination of this agreement and all rights and privileges contained herein. F. Mayor's Youth Employment Program agrees to defend, indemnify and save harmless the City of Iowa City, Iowa, its officers, employees, and agents from any and all liability or claims of damages arising under the terms of this agreement or for any wrongdoings caused by the Mayor's Youth Employ- ment Program staff including but not limited to injuries to persons or properties served by or coming into contact with Mayor's Youth Employment Program. jG. A representative of the City shall have access to program files, make site visits, and survey participants in order to evaluate and monitor program quality. This will be done in accordance with strict client confidential- ity and in consultation with the agency director regarding methods. H. This contract may be terminated upon a 30 day written notice by either party. IV. DURATION This agreement shall commence upon execution by the parties and shall terminate on June 30, 1986, except as provided herein. V. ASSIGNMENT I ■ I � : b i I I 1 I. For the City of Iowa City, Iowa N MCDONALD, MAYOR ATTEST: Aa4Q liJn,,) -e. e., % , MARIAN K. KARR, CITY CLERK Rocelved & Approves: By The legal Department �zl ff 3 For the Mayor's Youth Employment ATTEST: j�IEi v T-DUICtI—p� AM _-4-�R-- TITLE I I D 4 RESOLUTION NO. 85-158 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A CONTRACT WITH THE RAPE VICTIM ADVOCACY PROGRAM WHEREAS, the City Council of Iowa City, Iowa, deems it in the public intrest to provide rape victim advocacy services in the Iowa City area, and WHEREAS, the Rape Victim Advocacy Program provides emergency services for all victims of sexual assault, and WHEREAS, the City of Iowa City is empowered by State law to enter into contracts and agreements, and WHEREAS, the Rape Victim Advocacy Program is a non-profit program coordi- nated by the University of Iowa which is organized and operates under the State laws of Iowa, and WHEREAS, the City of Iowa City and the Rape Victim Advocacy Program have negotiated a funding agreement, as attached and made a part hereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the Mayor be authorized to execute and the City Clerk to attest said agreement. It was moved by •Strait and seconded by Ambrisco the Resolution be adopted, and upon r5_11 call there were: AYES: NAYS: ABSENT: .X . Ambri sco X . Baker X Dickson X Erdahl X McDonald X " Strait X " Zuber Passed and approved this 4th day of June 1985.5.�nn 1 4Lca�G OR ATTEST: J COY CLERK Received & Approved By The Legal De admanl S2i Bi- U AGREEMENT This This Agreement was made and entered into on the day of 1985by and between the City of Iowa City, Iowa, a municipal corporation, hereinafter referred to as the "City,' and the Rape Victim Advocacy Program. This Agreement shall be subject to the following terms and conditions, to -wit: 1. The Rape Victim Advocacy Program shall not permit any of the following practices: a. To discharge from employment or refuse to hire any individual because of their race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, disability, or handicap status. b. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, disability, or handicap status. 2. The Rape Victim Advocacy Program shall not deny to any person its services on the basis of race, creed, color, sex, national origin, religion, age, marital status, sexual orientation, disability, or handicap status. I. SCOPE OF SERVICES The Rape Victim Advocacy Program will provide emergency services for all victims of sexual assault including counseling, medical, and law enforce- ment advocacy intervention and referral to other agencies. Community education will be provided by an information bureau and a speakers bureau which provide current statistics and information on sexual crimes and prevention. The details of these services are outlined in the Rape Victim Advocacy Program Information and Goals and Objectives Statement for FY86. II. FUNDING The City of Iowa City shall pay to the Rape Victim Advocacy Program the sum of $9,865 in FY86. III. GENERAL ADMINISTRATION A. The City will transfer the funds in quarterly payments of $2,466.25 each, the first to be made on July 15, 1985, after the signing of this agreement. Subsequent payments will be made on the 15th of the month following the end of each quarter, upon receipt of quarterly reports. (Oct. 15, Jan. 15, April 15). B. The Coordinator of the Rape Victim Advocacy Program shall submit monthly board minutes, quarterly program reports and an annual program report to the City, due the 15th of the month following the end of each quarter. (Oct. 15, Jan. 15, April 15, July 15.) ■ 1 2 C. The Rape Victim Advocacy Program will provide to the City an annual accounting report and a quarterly accounting of funds, due the 15th of the month following the end of each quarter. D. It is agreed that the Rape Victim Advocacy Program is a University of Iowa sponsored activity and that the Program Director, employees, agents, officers, and volunteers are employees of the University of Iowa and not the City of Iowa City and that the University of Iowa will defend and indemnify the program, its employees, agents, officers and volunteers against claims pursuant to the terms of the Iowa Code Chapter 25A. ' I E. The Rape Victim Advocacy Program shall submit a copy of an annual agent audit within 30 days of completion. F. A representative of the City shall have access to program files, make site visits, and survey participants in order to evaluate and monitor program quality. This will be done in accordance with strict client confidentiality and in consultation with the agency director regarding j methods. G. This contract may be terminated upon a thirty day written notice by either party. IV. DURATION. I This agreement shall commence upon the execution by the parties and shall terminate on June 30, 1986, except as provided herein. V. ASSIGNMENT This agreement may not be assigned without written agreement of the ! parties. I For the City of Iowa City, Iowa: For the Rape Victim Advocacy Program: i J n McDonald, Mayo Name Ulchodflfprinnegan Assoc. Business Manager Title ATTEST: JIIO,�,ATTEST: 11 I lQ�(jf�/S Marian Karr, City Clerk Name I Title 1aeelvmd 8 Approved By The Legal Department 7-1 RESOLUTION NO. 8S-159 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A CONTRACT FOR YOUTH SERVICES WITH UNITED ACTION FOR YOUTH. WHEREAS, the City Council of Iowa City deems it in the public interest to provide assistance to young people in Iowa City who are under stress and i alienated from traditional approaches to youth services and who may possibly be approaching delinquency, and WHEREAS, United Action for Youth is an agency which plans and conducts an Outreach Program to locate youth who are alienated from the traditional approaches to youth services and help them identify their individual needs 1 and facilitate meeting the same in the best interest for the individual I and the community, and WHEREAS, the City of Iowa City is empowered by the State law to enter into contracts and agreements, and 1. WHEREAS, United Action for Youth is a non-profit corporation organized and operating under the laws of the State of Iowa, and j WHEREAS, the City of Iowa City and United Action for Youth have negotiated I a funding agreement, as attached and made a part hereof. j NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF I014A CITY, IOWA, ? that the Mayor be authorized to execute and the City Clerk to attest said y agreement. It was moved b Strait y and seconded b Ambrisco the Resolu- tion be adopted, and upon roll call there were: I i AYES: NAYS: ABSENT: I X AMBRISCO f X BAKER j X DICKSON I X ERDAHL X MCDONALD X STRAIT i X ZUBER Passed and approved this 4th day of June 1985. R I ' ATTEST: i A CITYaCLERK Received & Approved By The Legal Department T 1 41 ioa� i AGREEMENT This Agreement was made and entered into on the .24- day of Te�� , 1985, by and between the City of Iowa City, Iowa, a municipal corporation, hereinafter referred to as the "City," and the United Action for Youth, hereinafter referred to as "UAY." This Agreement shall be subject to the following terms and conditions, to -wit: 1. UAY shall not permit any of the following practices: a. To discharge from employment or refuse to hire any individual because of their race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, disability, or handicap status. b. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, disability, or handicap status. 2. UAY shall not deny to any person its services on the basis of race, creed, color, sex, national origin, religion, age, marital status, sexual orientation, disability, or handicap status. I.- SCOPE OF SERVICES U.A.Y. agrees to provide assistance to young people, especially those who are alienated from the traditional approaches to youth service, in identifying their individual needs and opportunities and to facilitate meeting the same in the best interest of the individual with regard for the community. Further details of these services are outlined in the UAY Program Information and Goals and Objectives Statement for FY86. 1. U.A.Y. agrees to comprehensively plan and conduct an Outreach Program to locateyouths who are experiencing difficulty and to serve and assist troubled youth who are identified as being under severe stress which, if not relieved, is likely to result in delinquent behavior. The Outreach Program shall include the following: a. Staff and maintain a U.A.Y. walk-in center which will be open weekdays. I b. Maintain visibility and have planned and purposeful contact with youth in the community. c. Develop trust and rapport with young people to enable the Outreach staff to effectively perform their duties. d. Maintain records of Outreach workers, including youth contacts, activities and referrals. 2. U.A.Y. agrees to provide appropriate Outreach services to youths as determined by individual needs. Methods used include: 2 a. Street counseling through personal interaction in the youth environment, maintaining a relationship with individuals, assist- ing them in clarifying their current needs, and determining a course of action that is in their best interest. b. Crisis intervention by seeking out young people experiencing a crisis situation and being available to alleviate their current situation. c. Identification and utilization of available referral services to assist young people to meet their needs or improve their current situation. d. Consultation with and referral of youth to other agencies in the community, remaining available as a resource when appropriate for individual youth. Written records of all referrals will be maintained. e. Follow-up on all Outreach provided to young people to evaluate individual situations and determine if further assistance is needed. 3. U.A.Y. agrees to provide an evaluation mechanism through fiscal and program accountability and reporting including: forwarding all Board meeting minutes to the City Council for their information. The U.A.Y. Director may be periodically requested to attend Council meetings when information and discussion is pertinent to U.A.Y. The U.A.Y. Director will prepare a quarterly report which will be forwarded to the City Council for their information. U.A.Y. will build and establish working relationships and communications with other agencies in the community. 4. United Action for Youth, Inc. will solicit on-going feedback from clients, their families, and other agencies regarding the effective- ness of outreach. Information regarding client needs, their level of trust and rapport with UAY staff, others' perception of UAY's effec- tiveness, and service gaps among agencies will be solicited and documented at UAY. 5. The City may retain a consultant to survey the Outreach Program to determine its effectiveness. 6. Individual objectives of U.A.Y. include: a. Sponsor an Open House and invite members from other agencies. b. Participate in workshops and in training sessions to strengthen Outreach. c. Plan two activities a month to promote Outreach and provide an opportunity for contact and positive interaction with youth in the community. I R ,� a 3 II. FUNDING The City of Iowa City shall pay to U.A.Y. the sum of $38,592 in FY86 with the agreement that these funds shall be allocated toward general operating expenses of the U.A.Y. Outreach Program. III. GENERAL ADMINISTRATION A. The City will transfer the funds to U.A.Y. in quarterly payments of $9,648 each. The first payment will be made on July 15, 1985, after the signing of this agreement. Subsequent payments will be made on the 15th of the month following the end of each quarter, upon receipt of quarterly reports (October 15, January 15, April 15). B. The U.A.Y. Director will submit monthly board minutes, quarterly program reports, and an annual program report to the City, due the 15th of the month following the end of each quarter. (October 15, January 15, April 15, July 15) C. U.A.Y. will provide to the City an annual accounting report and a quarterly accounting of funds due the 15th of the month following the end of each quarter. D. For the purposes of this agreement, the Director and salaried staff shall be considered employees of U.A.Y. and any fringe benefits received by the staff shall be through the said U.A.Y. The employees of U.A.Y. shall adhere to the personnel policies formulated by U.A.Y. The U.A.Y. Board will be responsible for the general administration of the program under the terms of the contract including the determina- tion of the budget, personnel policy, hiring, purchasing and expendi- ture approval. E. U.A.Y. shall maintain in full force and effect a comprehensive liability insurance policy executed by a company licensed to do business in the State of Iowa, in a form approved by the City Manager. The minimum limits of such a policy shall be as follows: To cover the insured liability for personal injury or death in the amount of $300,000 and for property damage of $25,000. The failure of U.A.Y. to maintain such a policy in full force and effect shall constitute immediate termination of this agreement and all right and privileges contained herein. F. U.A.Y. agrees to defend, indemnify and save harmless the City of Iowa City, Iowa, its officers, employees, and agents from any and all liability or claims of damages arising under the terms of this agreement or for any wrongdoings caused by the U.A.Y. staff including but not limited to injuries to persons or properties served by or coming into contact with U.A.Y. G. U.A.Y. shall submit a copy of an annual agency audit within 30 days of its completion. 1 ■ 4 H. In that the City's source of funding for Aid to Agencies is Federal Revenue Sharing monies, any contribution in excess of $25,000 in a given fiscal year qualifies the agency as a secondary recipient of Federal Revenue Sharing monies. As a secondary recipient of Federal' Revenue Sharing monies, U.A.Y. is required and agrees to have an audit performed every fiscal year according to the standards prescribed in the OMB Circular A-102, UniformAdministrative Re uirements for Grants in Aid to State and oca Governments. copy o suc a audit report and findings must be submitted to the City Controller within 90 days after the close of such fiscal year. I. A representative of the City shall have access to program files, make site visits, and survey participants in order to evaluate and monitor program quality. This will be done in accordance with strict client confidentiality and in consultation with the agency director regarding methods. J. This contract may be terminated upon a 30 day written notice by either party. IV. DURATION This agreement shall commence upon the signing of the parties and shall terminate on June 30, 1986, except as provided herein. V. ASSIGNMENT This agreement may not be assigned without written agreement of the parties. i For the City of Iowa City, Iowa: i QQ N MCDONA D iATTEST: MARIAN K.KARR, CITY CLERK baeW & Approved By o Lagal Department I For United Action for Youth: NA TITLE ATTEST: RESOLUTION NO. 85-160 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A CONTRACT FOR NEIGHBORHOOD SERVICES WITH WILLOW CREEK NEIGHBORHOOD CENTER WHEREAS, the City Council of Iowa City, Iowa, deems it in the public interest to provide recreational services and supportive assistance to the residents of (dark IV, and WHEREAS, Willow Creek Neighborhood Center is an agency which plans and conducts such services, and WHEREAS, the City of Iowa City is empowered by the State law to enter into contracts and agreements, and WHEREAS, Willow Creek Neighborhood Center is a non-profit corporation organized and.operating under the laws of the State of Iowa, and WHEREAS, the City of Iowa City and Willow Creek Neighborhood Center have negotiated a funding agreement, as attached and made a part hereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the Mayor be authorized to execute and the Clerk to attest said agreement. It was moved by - Strait . . ... and seconded by Ambrisco the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X AMBRISCO X BAKER X X DICKSON X_ ERDAHL X MCDONALD X STRAIT X ZUBER Passed and approved this 4th day of A June I Received & Appmoved By The Legal Do arhnant j �1 �p30 I I i i AGREEMENT ! This Agreement was made and entered into on the day of/ 1985, by and between the City of Iowa City, Iowa, a municipal corpora it'on, hereinafter referred to as the "City," and the the Willow Creek Neighborhood Center (Mark IV). This Agreement shall be subject to the following terms and conditions, to -wit: 1. The Willow Creek Neighborhood Center shall not permit any of the following practices: a. To discharge from employment or refuse to hire any individual because of their race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, disability, or handicap status. b. To discriminate against any individual in terms , conditions, or privileges of employment because of their race, creed, color national origin, religion, age, sex, marital status, sexual orientation, disability, or handicap status. 2. The Willow Creek Neighborhood Center shall not deny any person its services on the basis of race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, disability, or handicap status. I. SCOPE OF SERVICES The Willow Creek Neighborhood Center agrees to enhance a spirit of community and provide a wholesome environment by providing a recreational and community support areap , asdetairogrm oledin sidents of tMark the Willow CreekNeighborhoodnCenter ts complex Program Infoemati n and Goals and Objectives Statement for FY86. II. FUNDING The City shall pay to Willow Creek Neighborhood Center the sum of ;9,400 in FY86 with the agreement that these funds shall be allocated for a recreational program for residents of Willow Creek Neighborhood area and operating expenses of the Willow Creek Neighborhood Center. III. GENERAL ADMINISTRATION A. The City will transfer the funds to the Willow Creek Neighborhood Center in quarterly payments of $2,350 each. The first payment will be made on July 15, 1985, after the signing of this agreement. Subsequent payments will be made on the 15th of each month following the end of each quarter, upon receipt of quarterly reports. (October 15, January 15, April 15.) B. The Willow Creek Neighborhood Center Director will submit monthly Board minutes, quarterly program reports, and an annual program report the City, due the 15th of the month following the end of each quarter. (October 15, January 15, April 15, July 15.) C. The Willow Creek Neighborhood Center will provide to the City an annual accounting report and a quarterly accounting of funds due the 15th of the month following the end of each quarter. 143 2 D. For the purposes of this agreement, staff shall be considered employees of the the Willow Creek Neighborhood Center and any fringe benefits received by the staff shall be through the said Willow Creek Neighborhood Center. The employees and agents of the Willow Creek Neighborhood Center shall adhere to personnel policies formulated by its Board of Directors. E. The Willow Creek Neighborhood Center shall maintain in full force and effect a comprehensive liability insurance policy executed by a company licensed to do business in the State of Iowa, in a form approved by the City Manager. The minimum limits of such a policy shall be as follows: To cover the insured liability for personal injury or death in the amount of $300,000 and for property damage of $25,000. The failure of the Willow Creek Neighborhood Center to maintain such a policy in full force and effect shall constitute immediate termination of this agreement and all right and privileges contained herein. F. The Willow Creek Neighborhood Center agrees to defend, indemnify and save harmless the City of Iowa City, Iowa, its officers, employees, and agents from any and all liability or claims of damages arising under the terms of _ this agreement or for any wrongdoings caused by the Willow Creek Neighbor- hood Center staff, including, but not limited to injuries to persons or properties served by or coming into contact with the Willow Creek Neighbor- hood Center. G. The Willow Creek Neighborhood Center shall submit a copy of an internal agency audit conducted by representatives of the Board of Directors annually. The audit shall be due within 30 days of its completion. N. A representative of the City shall have access to program files, make site visits, and survey participants in order to evaluate and monitor program quality. This will be done in accordance with strict client confidential- ity and in consultation with the agency director regarding methods. I. This contract may be terminated upon a 30 day written notice by either party. IV. DURATION This agreement shall commence upon execution by the parties and shall terminate on June 30, 1986, except as provided herein. V. ASSIGNMENT This agreement may not be assigned without written agreement of the parties. 1O,3Q i i I For the City of Iowa City, Iowa "D, R ATTEST: ./-". - MARIAN K. KARR, CITY CLERK Received & Approved By The Legal Department 3 For the Willow Creek Neighborhood Center G NAME P_acS. ka4ttect ,jet TITLE ' / AATTEST: �/ / AME � irPG1O r TILE i I I 1 i , i I i i j i l i I For the City of Iowa City, Iowa "D, R ATTEST: ./-". - MARIAN K. KARR, CITY CLERK Received & Approved By The Legal Department 3 For the Willow Creek Neighborhood Center G NAME P_acS. ka4ttect ,jet TITLE ' / AATTEST: �/ / AME � irPG1O r TILE i I I 1 I i I , i I i j i , i I i i I I RESOLUTION NO. 85-161 RESOLUTION ACCEPTING THE WORK FOR PAVING, STORM SBIYER, 2ND 3IITAARY SEIVER FOR HUNTERS RUN SUBDIVISION, PARTS WHEREAS, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications of the City of Iowa City, Paving for Hunters Run Subdivision, Parts 2 F, 3, Phase 1, as constructed by Metro Pavers, Inc. of Iowa City, Iowa. Storm l sewer for Hunters Run Subdivision, Parts 2 F, 3, Phase 1, as I constructed by Knowling Brothers Construction of Iowa City, f Iowa. s' I ,.4 1" AND WHEREAS, maintenance bonds have been filed in the City Clerk's office, NOW THEREFORE BE IT RESOLVED by the City Council of•Iowa City, Iowa, j that said improvements be accepted by the City of Iowa City. � I It was moved by Strait and seconded by Ambrisco that the resolution as rea e a opt , and upon roll call there were: AYES: NAYS: ABSENT: i x x x x x x _ x Passed and approved this 4th day of June 19.U—. MA OR I I ? ATTEST:n2i,�.) %i i) thud !G Appovnd CITY CLERK By Tho Legal Depertnl ■ I r i i `I CITY OF CIVIC CENTER 410 E. WASHNGTON ST. I OWA CITY IOWA CffY, IOWA 52240 (319) 356-5CC0 ENGINEER'S REPORT Honorable Mayor $ City Council Iowa City, Iowa Dear Honorable Mayor and Councilpersons: I hereby certify that the construction of the improvements listed below have been completed in substantial accordance with the plans and specifications of the Engineering Division of the City of Iowa City. The required maintenance bond is on file in the City Clerk's office. Paving.for Hunters Run Subdivision, Part's 2 F, 3, Phase 1, as constructed by Metro Pavers, Inc. of Iowa City, Iowa. Storm sewer for Hunters Run Subdivision, Parts 2 & 3, Phase 1, as constructed by Knowling Brothers Construction of Iowa City, Iowa: I hereby recommend that the above-mentioned improvements be accepted by the City of Iowa City. MML Frank K. Farmer City Engineer ./I RESOLUTION NO. 85-162 RESOLUTION APPROVING THE RESUBDIVISION OF LOTS 52 AND 53 AND PORTIONS OF LOTS 50 AND 51, HUNTERS RUN SUBDIVISION, PART THREE, IOWA CITY, JOHNSON COUNTY, IOWA. WHEREAS, the owners of Hunters Run Development Company have filed with the city Clerk of Iowa City, an application for approval of the preliminary and final plat of a resubdivision of Lots 52 and 53 and portions of Lots 50 and 51, Hunters Run Subdivision, Part Three, Iowa City, Johnson County, Iowa, the legal description for which is as follows, to -wit: Commencing at the Southeast corner of the Southwest Quarter of Section 18, Township 79 North, Range 6 West of the 5th Principal Meridian; thence N 00046'46" E, 1,150.38 feet to the Centerline of Rohret Road, in accordance with the final plat of Hunters Run Subdivision, Part One, recorded in Plat Book 22, page 53, of the records of the Johnson County Recorder's Office; thence N 00055'12" E, 223.00 feet to the Point of Beginning; thence N 40003'49" E, 89,22 feet; thence N 46001'50" W, 594.19 feet; thence N 06000150" W, 80.84 feet; thence Northeasterly along the Southerly right-of-way line of i Cw ww Dwiu 72 31 iwwt 225 Da f --t --A' a �.OYB i Northwesterly, whose 72.00 Vfoot chord bears N 74046 46" �E thence N 65034'21" E, 10.67 feet along said right-of-way line; thence Southeasterly 21.49 feet along a 15.00 foot radius curve, concave Southwesterly whose 19.70 foot chord bears S 73023129" E; thence Southeasterly along the Westerly right-of-way line of Deerfield Drive, 65.64 feet on a 275.00 foot radius curve, concave Northeasterly, whose 65.48 foot chord bears S 39011'35" E; thence continuing along said right-of-way line S 46001'50" E, 626.71 feet; thence Southeasterly 118.35 feet along a 225.00 foot radius curve, concave Southwesterly, whose 116.99 foot chord bears S 30057'41" E; thence S 15053'32" E, 71.99 feet; thence Southwesterly 31.42 feet along a 20.00 foot radius curve, concave Northwesterly whose 28.28 foot chord bears S 29006'28" W; thence S 74006'28" W, 179.19 feet alongthe Northerly right-of-way ling of Rohret Road; thence N 00055'12" E, 148.58 feet; thence N 89 04'48" W, 108.00 feet to the Point of Beginning. Said tract of land contains 2.859 acres more or less and is subject to easements and restrictions of record, j and WHEREAS, the Department of Planning and Program Development and the Public Works Department have examined the proposed resubdivision and have recom- mended the approval of the same, and WHEREAS, the preliminary and final plat has been examined by the Planning and Zoning Commission and, after due deliberation, the Commission has recommended that it be accepted and approved, and WHEREAS, the preliminary and final plat is found to conform with all of the requirements of the City Ordinances of the City of Iowa City, Iowa. 10.57 Resolution No. 85-162 Page 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA: 1. That the preliminary and final plat of a resubdivision' of Lots 52 and 53 and portions of Lots 50 and 51, Hunters Run Subdivision, Part Three, Iowa City, Johnson County, Iowa, is hereby approved, 2. That the Mayor and City Clerk of Iowa City, Iowa, are hereby authorized and directed to certify this resolution which shall be affixed to the plat, after passage and approval and the owner shall record said final Plat with the County Recorder of Johnson County, Iowa, before the ' issuance of any building permits are authorized. It was moved by Ambrisco and seconded by Baker the Resolution be adopted— and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco x �i YaM1cl' � X Dickson i X Erdahl t —x— McDonald Strait �— Zuber t Passed and approved this 4th day f June QQ , 1985. OR I i ATTEST: J CITY CLERK i STATE OF IOWA ) JOHNSON COUNTY SS: 1 II I, Marian K. Karr, City Clerk of Iowa City,Iowa, do hereby certify that the above and foregoing is a true and exact copy of a Resolution adopted by the I City Council of Iowa City, Iowa, at a regular meeting held on the 4th day of June 1985, all as the same appears on the Records n my office, i t Dated at Iowa City, Iowa, on this 6th day of June 1985. rlar n arr, y er o owa i yowa F.crhrec' A"prooh /45% I �yFZ� RESOLUTION NO. 85-163 RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE DUBUQUE STREET PARKING RAMP EXPANSION PROJECT AND ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project was published as required by law, and the hearing thereon held. I NOW, THEREFORE, BE IT-RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the plans, specifications, form of contract, and estimate of cost for i the construction of the above-named project are hereby approved. 2. That the amount of bid security to accompany each bid for the construction of the above-named pro.iect shall be in the amount of 5% payable t;, Treasurer, City of Iowa City, Iowa. 3. That the City Clerk is hereby authorized and directed to publish notice for the receipt of bids for the construction of the above-named project in a newspaper i published at least once weekly and having a general circulation in the city not less than four (4) nor more than twenty (20) days before the date established for the ireceipt of bids. 4. That bids for the construction of the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the Civic Center, until 10:30 a.m. on the 25th day of June 19 85 . Thereafter, the bids wt be opene y the Cit Ey ng nt eer or is estgnee, an thereupon referred to the Council of the City of Iowa City, Iowa, for action upon said bids at its next i meeting to be held at the Council Chambers, Civic Center, Iowa City, Iowa, at 8:00 a.m. on the 26th day of June 19 85, I i i It was moved by Zuber and seconded by Ambrisco that the resolution as read be adopted, an upon roll call there were: AYES: NAYS: ABSENT: X X X. X i x is 1 Passed and approved this 4th day of June 1985 . J MAYOR i ATTEST: C i CITY CLERK LeVal 1)9 onrrK:,,l S I 9 7T1 y RESOLUTION NO. 85-164 V RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE FY86 LANDFILL EXCAVATION PROJECT I ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project was published as required by law, and the hearing thereon held. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project are hereby approved. 2. That the amount of bid security to accompany each bid for the construction of the above-named project shall be in the amount of 10% of bid payable to Treasurer, City of Iowa City, Iowa. I 3. That the City Clerk is hereby authorized and directed to publish notice for the receipt of bids for the construction of the above-named project in a newspaper published at least once weekly and having a general circulation in the city not less than four (4) nor more than twenty (20) days before the date established for the receipt of bids. 4. That bids for the construction of the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the Civic Center, until 10:30 A.M. on the 25th day of 19�. Thereafter, the bids wt e'X o�pene Fy the City E gineer or is es gnee�d-thereupon referred to the Council of the City of Iowa City, Iowa, for action upon said bids at its next f meeting to be held at the Council Chambers, Civic Center, Iowa City, Iowa, at 8.00 a.m. on the 26th day of June 19 85. It was moved by Zuber and seconded by Ambrisco that the i resolution as read be adopted, an upon roll call there were: AYES: NAYS: ABSENT: X _ X — X X — X — — X _ X — I Passed and approved this 4th day of June , 19 85. MAYOR ATTEST:,� .nom -�. Rooelved 8 Approved CITY CLERK By The Legal Popor ment s es X063 i ■ f MCI RESOLUTION NO. 85-168 RESOLUTION AWARDING CONTRACT AND AUTHORIZING MAYOR TO SIGN AND CITY CLERK TO ATTEST CONTRACT FOR THE CONSTRUCTION OF CLINTON STREET TMpRnvpwvrq RRn 7mr-r - nre curnv-rn.l emn,->r WHEREAS, Metro Pavers Inc, of IowaCit Iowa e has submitted t est of 92.688.90 for the construction of the above-named project. IOWA: NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, 1. That the contract for the construction of the above-named project is hereby awarded to Metro Pavers. Inc. ofr , subject to the con Roe se n that awar ecure a equate performance bond, insurance certificates, and contract compliance program statements. 2. That the Mayor is hereby authorized to sign and the City Clerk to attest the contract for the construction of the above-named project, subject to the condition that awardee secure adequate performance bond, insurance certificates, and contract compliance program statements. It was moved by Erdahl and seconded by Ambrisco that the resolution as read e adopted, an upon roll call there were: AYES: NAYS: ABSENT: X _ X _ X _ X _ X _ X X Passed and approved this 4th day of June , 1985 MAYOR ATTEST:a�„ l C TY CLERK Received & Approved By T ro Legal Department sZ-' 18S 107P i I ADVERTISEMENT FOR BIDS CLINTON STREET IMPROVEMENTS PROJECT - WASHINGTON STREET TO IOWA AVENUE Sealed proposals will be received by the City Clerk oftJ�e-, City. Iowa City, Iowa, until oft -}{ . on the 28th day of May, 1985, and opened immediately thereafter by the City Engineer. Proposals will be acted upon by the City Council at a meeting to be held in the Council Chambers at 7:30 P.M. on June 4, 1985, or at such later time and place as may then be fixed. The work will involve the following: The complete removal and reconstruc- tion of the paving on Clinton Street, including sidewalk removal and replace- ment, storm sewer and sanitary sewer improvements, electrical work and amenities. All work is to be done in strict compliance with the plans and specifi- cations prepared by Francis K. Farmer, P.E., City Engineer of Iowa City, Iowa, which have heretofore been approved by the City Council, and are oq file for public examination in the Office of the City Clerk. Whenever reference is made to the "Standard Specifications", it shall be the "Standard Specifications for Highway and Bridge Construction", Series of 1984, Iowa Department of Transportation, Ames, Iowa. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by either of the following forms of bid security: (1) a certified or cashier's check drawn on a solvent Iowa bank or a bank chartered under the laws of the United States or a certi- fied share draft drawn on a credit union in Iowa or chartered under the laws of the United States, in an amount equal to 10% of the bid, or (2) a bid bond executed by a corporation author- ized to contract as a surety in the State of Iowa, in a penal sum of 10% of the Did. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City as AF -1 /D 7ef liquidated damages in the event the successful bidder fails to enter into a contract within ten (10) days and post bond satisfactory to the City insuring the faithful performance of the contract and maintenance of said work, if required, pursuant to the provisions of this notice and the other contract documents. Checks of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) days until a contract is awarded or rejection is made. Other checks will be returned after the canvass and tabulation of bids is completed and reported to the City Council. Payment to the Contractor will be made as specified in the "Standard Specifications", Article 1109.06. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims and damages of any kind caused by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of five (5) years from and after its completion and acceptance by the City. The following limitations shall apply to this project: Working Days: 30 Completion Date: August 9, 1985 Liquidated Damages: #200/day The plans, specifications, and proposed contract documents may be examined at the Office of Francis K. Farmer, P.E., by bona fide bidders. Return all plans and specifications to the City Engineer's office in good condition within fifteen (15) days after the opening of the bids. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. The Contractor awarded the contract shall submit a list of proposed subcontractors along with quantities, unit prices and amounts before starting AF -2 'I ■ < i f _ -i i II construction. If no minority business enterprises (MBE) are utilized, the Contractor shall furnish documentation of all efforts to recruit MBE's. A listing of minority contractors is available and can be obtained form the Civil' Rights Specialist, .at the Iowa City Civic Center, by calling 319/356-5022. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa Reciprocal Preference Act (SF 2160) applies to the contract with respect to bidders who are not Iowa residents. The City reserves the right to reject any or all proposals and to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN KARR, CITY CLERK M RESOLUTION NO. 85-169 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO AN AMENDMENT TO THE AGREEMENT WITH THE ELDERLY SERVICES AGENCY FOR THE PURPOSES OF INCREASING THE CDBG ALLOCATION BY $2,000 TO DEVELOP AND ADMINISTER A SHARED HOUSING PROGRAM FOR THE ELDERLY AND HANDICAPPED PERSONS OF JOHNSON COUNTY. WHEREAS, the City of Iowa City is the recipient of funds granted by the United States Department of Housing and Urban Development (HUD) under Title I of the Housing and Community Development Act of 1974, as amended (Public Law 93-383); and WHEREAS, the City Council of Iowa City deems it in the public interest to provide assistance to the elderly and handicapped people in Johnson County who are in need of programs which aid them in their efforts to remain independent; and WHEREAS, the City of Iowa City executed a funding agreement with the Elderly Services Agency for the administration of the Shared Housing Program on December 19, 1984; and WHEREAS, the City of Iowa City wishes to increase the original funding allocation by $2,000, and has negotiated the attached amendment to that effect with Elderly Services Agency. NOW, -THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the Mayor be authorized to sign and the City Clerk to attest said amendment to the agreement with the Elderly Services Agency to develop and administer a Shared Housing Program. It was moved by 11 and seconded by Strait the Resolution be adopted, and upon recall there were: AYES: NAYS: ABSENT: X AMBRISCO X BAKER X DICKSON X ERDAHL X MCDONALD X STRAIT X ZUBER Passed and approved this 4th day of Tune 1985. AYOR ATTEST: ht .;e ter'. r.✓ CI Y CLERK hoelved $ Approved By!Wmf Depertrrvent /079 i 1 M AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE ELDERLY SERVICES AGENCY j FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS (CDBG) FOR THE ADMINISTRATION OF THE SHARED HOUSING PROGRAM This agreement entered into on this 7— day of k_4 i , 1985 by and between the City of Iowa City, a municipal corporation (herein referred to as "City"), and the Elderly Services Agency, an Iowa not-for-profit corporation (herein referred to as "ESA"), is an amendment to the original agreement executed on December 19, 1984 pursuant to Resolution No. 84-323, dated December 12, 1984. This amendment amends the section III.A. such that said section shall now read as follows: III. FUNDING: A. City shall pay an amount not to exceed $12,000 to ESA to develop and implement a Shared Housing Program for the elderly and handi- capped residents of Johnson County. Funding shall be used to hire a Shared Housing Coordinator and cover approved direct costs to develop and administer the program. IN )W�ITNESS WHEREOF, the parties hereto have executed this agreement on this — t— day of 1985. CITY OF IOWA CITY ELDERLY SERVICES AGENCY SQ I n McDont1a, Mayor ATTEST: 2b�.:..d Ve 7f!_ we/ ATT`EV city clerk Witness Reaehrod & Approved By a Legal Deparhmnl ------------- 4vt�Ac 79 . i �a City of Iowa City 1 MEMORANDUM Date: May 30, 1985 j To: Mayor and City Council i I From: Mary Nugent, Associate P1annAr i i Re: CCN Recommendation to Increase Funds for the Shared Housing Program an Additional $2,000 I At the May 21, 1985, Committee on Community Needs meeting, Jeanne Snow, Director of the Elderly Services Agency, and Donna Nielsen, Shared Housing Coordinator, presented the CCN with a request for an additional $1,960.79 in CDBG funds. After reviewing the ESA request, the CCN voted to recom- mend an increase of $2,000 in 1985 CDBG funds for the Shared Housing i Program. In December, 1984 the City Council approved a funding agreement with ESA in the amounts of $10,000 for the remaining six months of FY1985 and $20,000 for FY1986 to administer the Shared Housing Program. Attached is a statement listing ESA's expenditures for the first six months of operation for the Shared Housing Program. In an attempt to effectively reach the community's elderly and handicapped residents, the ESA has incurred additional printing, supply and advertising costs not anticipated in the original Shared Housing Program proposal. Needless to say, the ESA has been quite successful in meeting the program's goals outlined in the proposal. As of May 29, 1985, there have been seven matches with three matches pending involving elderly home owners. CCN's recomnendation to fund the Shared Housing Program an additional $2,000 is being forwarded to you for your consideration at the June 4, 1985, City Council meeting. tp5/6 Enclosures cc: Don Schmeiser, Director of Planning & Program Development Jim Hencin, CDBG Program Coordinator ! i I i 1 i j j i I SHARED HOUSING PROGRAM 28 South Linn Street • Iowa City, Iowa 52240 • 356.5227 Cash receipt Jan. Feb. March April May June Total from City 3,600.0 1,800.0 2,240.18 3,000.54 1,320.07 0.0 11,960.79 actual actual actual actual actual actual EXPENSES: Coord.'s Salary 1,167.0 1,167.0 1,167.0 1,167.0 875.25 1,167.0 6,710.25 Payroll Taxes 208.46 202.31 109.12 109.12 81.84 130.0 840.85 Benefits 74.43 74.43 74.43 74.43 74.43 774:43 446.58 Printed Materials 9.36 0.0 0.0 30.48 364.30 0.0 404.14 Office Supplies 390.02 103.46 163.49 15.03 102.34 41.0 815.34 Telephone 0.0 0.0 0.0 153.83 97.88 100.0 351.71 Advertising 0.0 0.0 340.42 377.65 228.85 300.0 1,246.92 Transportation 28.0 0.0 14.0 14.0 14,0 14.0 84.0 i Contract Time 0.0 0.0 552.0 299.0 100.0 100.0 1,051.00 Miscellaneous 0.0 0.0 0.0 0.0 10.0 0,0 10.00 ----------------------------------------------------------------------------------------------------- TOTAL 1,877,27 1,547,20 2,420.46' 2,240.54 1,948.89 1,926.43 11,960.79 -!9l-1-.7!?T�1-1!!--- ! - - -- Increase(Decrease)1,722.73 252.80 (180.28) 760.00 (628.82)(1,926.43) Cash, Beginning 0,0 1,722.73 1,975.53 1,795.25 2,555.25 1,926.43 Cash, Ending 1,722.73 1,975.53 1,795.25 2,555.25 1,926.43 0.0 Cumulative Exp. 1,877.27 3,424.47 5,844.93 8,085.47 10,034.36 11,960.79 - A Program of Elderly Services Agency - 0 t ,1 i, i I` 0 . SHARED HOUSING PROGRAM 28 South Linn Street •Iowa City, Iowa 52240. 356-5227 - iMay 14, 1985 i y STATEMENT OF BILLINGS TO DATE JANUARY 1,877.27 FEBRUARY 1,547.20 MARCH 2,420.54 Z APRIL 2,240.54 i f MAY 1,948.89 JUNE (PROJECTED) 1,926.45------------ " `r TOTAL 11,960.79 STATEMENT OF PAYMENTS FROM CITY TO DATE JANUARY 3,600.00 FEBRUARY 1,800.00 i MARCH 2,240.18 APRIL 3,000.54 1 MAY - JUNE 30 (PROJECTED) 1,320.07 TOTAL 11,960.79 TOTAL GRANT AMOUNT 10,000.00 TOTAL GRANT Expenditures 11,960.79 i ADDITIONAL AMOUNT REQUESTED 1,960.79:' i I j L lti i f i A Program of Elderly Services Agency — �o7y w 1 (2,1 RESOLUTION NO. 85-170 I - RESOLUTION ADOPTING POLICY REGARDING DEFERRAL OF MANDATORY SUSPENSION OR REVOCATION OF BEER PERMITS OR I LIQUOR LICENSES TO THE IOWA LIQUOR CONTROL DEPARTMENT i AND REPEALING RESOLUTION 82-217 WHEREAS, Section 123.50(3), CODE OF IOWA, provides for mandatory suspension or revocation penalties to be assessed by the local authority in the event a licensee, beer permittee, or employee of such licensee or permittee ' is convicted of a violation of Section 123.49, subsection 2, paragraph "h", or a retail beer permittee is convicted of a violation of paragraph "i" of such subsection, and I j WHEREAS, the City Council desires to defer all mandatory 1 suspension or revocation of beer permits and liquor license proceedings to the Iowa Liquor Control Department rather than having said penalties assessed by I' the City Council, and WHEREAS, the City Council desires to retain jurisdiction to impose suspension penalties in those cases where a licensee or permittee shall have violated any ordinance contained in the Code of Ordinances, and WHEREAS, the City Council desires to repeal Resolution No. 82-217 which sets forth existing policy. 4 �, NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF IOWA CITY, �. IOWA: That the City Council of the City of Iowa City, Iowa, hereby adopts the following policy regarding the deferral of mandatory suspension or revocation of beer I. permits and liquor licenses to the Iowa Liquor Control Department: In the event any licensee, beer permittee, or employee of such licensee or permittee shall be convicted of a violation of Chapter 123, Code of Iowa, and the provisions contained therein which provide for mandatory suspension or revocation penalties, all of said cases shall be reported to the Iowa Liquor Control i Department and that Department shall be requested to assess said penalties and the I City shall gully cooperate with said Department in providing witnesses, legal staff i assistance, law enforcement personnel and records to the Department. i Resolution 82-217 is hereby repealed. j It was moved by Strait and seconded by Erdahl the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker X Dickson X Erdahl X McDonald X Strait X Zuber Passed and approved this 4th day of June 1985. 77��'� AYOR ATTEST: ///i..s,.rJ 7KMA/!/ CIT CLERK Received & Approved By The Legal Department I - . I I, f �`r i i i i It was moved by Strait and seconded by Erdahl the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker X Dickson X Erdahl X McDonald X Strait X Zuber Passed and approved this 4th day of June 1985. 77��'� AYOR ATTEST: ///i..s,.rJ 7KMA/!/ CIT CLERK Received & Approved By The Legal Department City of Iowa City MEMORANDUM DATi: May 29, 1985 To: City Council FROM: Robert W. Jansen, City Attorney kQ RE: Beer and Liquor Permit Suspension/Revocation Policy Attached is a resolution to be adopted by the Council concerning the deferral to the Iowa Beer and Liquor Control Department all suspensions or revocations of beer/liquor permit violations by Iowa City permittees and licensees. At your last informal session the Council decided to retain authority.to suspend in cases involving violations of the City ordinances while deferring all State law violations to the Department. The resolution reflects this change and accordingly this will become the policy of the Council. Since the Council has decided to retain authority to suspend for City Code violations, it will not be necessary to amend the existing ordinance. The existing ordinance (Sec. 5-35) does provide for the right to suspend for violations of the City ordinances. However, since my last memorandum to you on May 17th, it has been called to my attention that the Iowa Code does not confer the power to revoke licenses or permits for violations of City ordinances, but only confers the power to suspend up to one year for those violations. Iowa Code Sec. 123.39. The present City Code Section 5-35. does provide for the power to revoke for violations of the City Code. However, this is clearly not permitted, but I do not think it necessary to amend the ordinance to remove the term "revoke" at this time. It will simply be understood by the legal staff that the Council does not have authority to revoke for ordinance violations because of the State law cited. My earlier memo of May 17th did provide a set of procedures to ensure that convictions will be forwarded to the Liquor Control Department and upon your adoption of the resolution those procedures will be instituted. ib cc: City Manager Chief Miller Attachment 1 1 RESOLUTION NO. 85-171 RESOLUTION AUTHORIZING EXECUTION OF ANNUAL CONTRIBUTIONS CONTRACT WHEREAS, the City of Iowa City (herein called the "Local Authority") proposes to enter into a revised contract (herein called the "Annual Contributions Contract") with the United States of America (herein called the "Government") with respect to any "Project" as defined in the Annual Contributions Contract and which at any time now or hereafter is incorpo- rated under the terms of such Contract. BE IT RESOLVED BY THE LOCAL AUTHORITY, as follows: Section 1. The Annual Contributions Contract in substantially the form of contract hereto attached and marked "Exhibit A" is hereby approved and accepted both as to form and substance and the Mayor or Mayor Pro Tem is hereby authorized and directed to execute said Contract in six copies on behalf of the Local Authority, and the City Clerk is hereby authorized and directed to impress and attest the official seal of the Local Authority on each such counterpart and to forward said executed counterparts, or any of them, to the Government together with such other documents evidencing the approval and authorizing the execution thereof as may be required by the Government. Section 2. Whenever the following terms, or any of them, are used in this so ut on, the same, unless the context shall indicate another or different meaning or intent, shall be construed, and are intended to have meanings as follows: (1) The term "Resolution" shall mean this Resolution. (2) All other terms used in this Resolution and which are defined in the Annual Contributions Contract shall have the respective meanings ascribed thereto in the Annual Contributions Contract. Section 3. All resolutions or parts of resolutions heretofore adopted by The Local Authority which authorize the issuance and/or delivery of Advance Notes (sometimes called "Advance Loan Notes") pursuant to the Annual Contributions Contract remain in full force and effect. Section 4. This Resolution shall take effect immediately. It was moved by Zuber and seconded by Strait the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X— Ambrisco K Baker X_ Dickson X_ Erdahl y_ McDonald Strait Zuber I i Page 2 Passed and approved this 4th day of June 1985. YOR ATTEST: CIT CLERK %W vrd 8 Appimred 81 She V9+1 D erfirnt -sem d NOTE: For Exhibit A, see Resolution 85-334.passed at the November 19, 1985 meeting. 1 RESOLUTION NO. 85-172 RESOLUTION COMMITTING A MAXIMUM OF $55,000 AS A DONATION TO HOUSING PROJECT IA05-PO22005 WHEREAS, the City has applied for and received approval from the Department of Housing and Urban Development (HUD) to purchase 10 existing three-bedroom units under project IA05-PO22005. WHEREAS, the City's funding contribution to said project is to be an amount not to exceed $55,000, the exact amount to be determined upon completion of said project, and WHEREAS, HUD requires that the City's funding contribution to said project be denoted as a gift so that such funding shall not constitute a lien against the project, any of its accounts, rents, profits, or income. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: That a monetary gift from the City in an amount not to exceed $55,000.00 is hereby committed to said housing project IAOS-PO22005 and that said gift shall not constitute a lien against said project, any of its accounts, rents, profits, or income. It was moved by Strait and seconded by mbrisco the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Baker X Dickson Erdahl McDonald X Strait y_ Zuber Passed and approved this 4th day of June , 1985. OR ATTEST: CITY QCLERK:.� ,J ?cry ,Pd a D.�n ved By Pe L'9o1 rtm apaent S 3o 85' I I 1 I de RESOLUTION NO. 85-173 RESOLUTION ABATING STREET AND SIDEWALK ASSESSMENTS CHARGED AGAINST PROPERTY IN WESTGATE SUBDIVISION. WHEREAS, the plat of Westgate Subdivision shows a parcel of land as a "Private Park" while, in fact, the land is too steep and rutted to be used as a park and, apparently, is of little value; and WHEREAS, the owners of that parcel abandoned it, taxes against it were not paid, and the parcel was sold to an abutting property owner for $11.48 at tax sale in 1977; and WHEREAS, on separate occasions sometime after 1980, the Johnson County Treasurer's Office discovered that two separate special assessments should have been charged against the parcel, but because the assessment schedule differed somewhat from the Assessor's description, the assessments had not been charged against the land in question, and those errors were cor- rected; and WHEREAS, the parcel has again been offered at tax sale, but without being sold, and if not purchased this year will be offered at the so-called "scavenger" sale next year; and WHEREAS, it seems likely that, pursuant to Iowa Code Sec. 446.19, Johnson County will be required to purchase the parcel at the scavenger sale, in which case all past due taxes and assessments will be extinguished; and WHEREAS, if the assessments (which as of April 1, 1985 totaled $3,074.56 of principal, interest and penalties) are abated, the parcel may be sold at the 1985 tax sale and restored to the tax rolls; and WHEREAS, abatement of the assessments appears to be an expeditious method of returning the parcel to the tax rolls. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT: 1. The special assessments for streets (levied March 7, 1972) and sidewalks (levied November 14, 1975) levied against that certain parcel of land known in the City Assessor's Office as the "Creekbed Area in Westgate Addition" (Parcel #63198000) shall be and hereby are abated. 2. The City Clerk is authorized and directed to certify a copy of this Resolution to the office of the Treasurer of Johnson County. It was moved by Crdahl and seconded by Strait the Resolution be adopted, and upon roll call there were: F Resolution No. 85-173 Page 2 AYES: NAYS: ABSENT: X Ambrisco R Baker X Dickson X Erdahl X McDonald X Strait X Zuber Passed and approved this 4th day of June 1985, DR ATTEST: o GI7 Cr;� .%LERK Received & Approved By ;,l Qapa nw j 1 i,. .J { i. i i Resolution No. 85-173 Page 2 AYES: NAYS: ABSENT: X Ambrisco R Baker X Dickson X Erdahl X McDonald X Strait X Zuber Passed and approved this 4th day of June 1985, DR ATTEST: o GI7 Cr;� .%LERK Received & Approved By ;,l Qapa nw j . _ -- - ___._.__ .,. _ City of Iowa City MEMORANDUM Date: April 22, 1985 To: Neal Berlin, City Manager From: Richard J. Boyle, First Assistant City Attorney Re: Westgate Addition Special Assessments We have been asked by the County Attorney's office to bring a matter to your attention. When Westgate Addition was subdivided, one piece of land Was shown on the plat as a private park, was not part of any of the lots. I am informed that, in fact, the parcel serves as a storm drainage basin for land to the east, but it was not dedicated to the public. It is of a size which could be built upon, but the topography may be too steep to allow development. In any event, it has been treated as a separate parcel by the City Assessor's office. Once the lots were sold by the developer, the park parcel taxes went unpaid and in 1977 the parcel was sold for $11.48 at tax sale to one of the adjoining lot owners, O. Paul Hoherz, who used part of it for a garden. Mr. Hoherz, in turn, conveyed part of the parcel to Merle Meyers. In 1981 or 1982 the Treasurer's Office discovered that a sidewalk assessment which should have been made against the property in November, 1975, had improperly been charged against another property. Subsequently, that assessment was recorded against the park parcel. In 1983 or 1984, the Treasurer's Office discovered a 1972 street assessment against the property which had also been improperly levied against another parcel. Again, the Treasurer's records were corrected to show the assessment lien attaching to the park parcel. After those corrections, Mr. Hoherz and Mr. Meyers did not pay the taxes or assessments. The total delinquent assessment liability as of April 1, 1985, was as follows. The property was put up for tax sale in June, 1984, but there were no bidders because the minimum bid included the taxes, delinquent assessments, interest and penalties. If the property is not purchased at this year's tax sale in June, it will go on the scavenger list % 1986 (per Code Sec. 446.18). If not purchased then, the county is required to bid it in at an amount equal to the total of all delinquent taxes, special assessments, interest, penalties, and costs. The county is not required to put up any cash; the tax -levying and tax -certifying bodies (e.g., City, School District, County) having any /D P3 I Sidewalk Street Principal $342.59 $1,336.73 Interest $137.33 $ 536.68 Penalty $114.37 $ 606.86 $594.29 $2,480.27 The property was put up for tax sale in June, 1984, but there were no bidders because the minimum bid included the taxes, delinquent assessments, interest and penalties. If the property is not purchased at this year's tax sale in June, it will go on the scavenger list % 1986 (per Code Sec. 446.18). If not purchased then, the county is required to bid it in at an amount equal to the total of all delinquent taxes, special assessments, interest, penalties, and costs. The county is not required to put up any cash; the tax -levying and tax -certifying bodies (e.g., City, School District, County) having any /D P3 I 2 interest in the general and special taxes for which the real estate is sold shall be charged with all taxes and assessments due such bodies as their just share of the purchase price. (Code Sec. 446.19.) That is, a large part of the amount due, including the whole amount shown above, would be charged against the City for the assessment and its share of the unpaid taxes. Assuming the property is not redeemed during the nine month redemption � period, (Code Sec. 447.9) the Iowa Attorney General has opined (Op. A. G. #84-10-3) that purchase by a county pursuant to Sec. 446.18 extinguishes the lien for delinquent special assessments, as well as for delinquent taxes, interest and penalties. Further, no taxes or special assessments accrue during the period of county ownership (Code Sec. 569.8(3)). Thus, if the county acquires the property at a scavenger sale (which appears likely), all past due taxes and special assessments which are liens against j the property will be extinguished after the redemption period and ninety day I notice period have expired, no taxes or assessments will accrue while the property is owned by the county and the county may reconvey the property free of past due general and special taxes (see Code Sec. 569.8(4)). The Attorney j General's opinion noted above says the property may be sold in the same manner as any other county land and for any price, after notice and a public hearing. (The procedure is essentially the same as for the sale of city i property under Code Sec. 364.7.) The Johnson County Attorney's office has suggested that acquisition of the property by the County would not be advisable since the land has little market value. and the County would not be subject to taxation. That Office has suggested that Mr. Hoherz, and possibly Mr. Meyers, would be willing to again acquire the property if the special assessments against it were withdrawn. In that case, presumably, the taxes would be paid and some maintenance would occur on the land. i If the City staff agrees that the County Attorney's suggestion to abate the assessments is a reasonable approach in this matter, the City Council should be asked to adopt a resolution to that effect. A draft resolution is attached for that purpose. /sp j I - -.7- City -.r_ City of Iowa City MEMORANDUM Date: May 22, 19 To: Neal i From: Don ch Re: Westgate Subdivision As per your request, I had staff research the files in regard to the "reser- vation area" shown on the final plat of Westgate Subdivision. Westgate Subdivision was filed in November of 1968. The subdivision regula- tions applicable to the subdivision were originally adopted in 1966 and are basically unchanged as they appear in Chapter 32 of the Code of Ordinances. Such provisions as the stormwater management ordinance and other changes to the "Design Standards for Public Works Improvements" were adopted much later. The final plat of the subject addition illustrates an area extending west from Westgate Street and south to West Benton Street as an area "reserved by .Westgate Development Inc." (see attached drawing). It was not made a part of the lots of the subject addition. The staff could find no reference to the area as either being dedicated to or accepted by the City as open space or for other purposes. Nor was there any requirement that the area legally serve as a drainage area for either Westgate Subdivision or the Westgate Large Scale Residential Development .(Outlot 1) east of Westgate Street. The area, however, does exist as a drainageway. The only document that has any reference at all to the area appears in a letter to the City Manager, Mr. Frank Smiley, from H. Eugene Chubb, the Parks and Recreation Department Director (see attached letter of correspondence). As noted in the letter, Mr. Chubb refers to the area as a "proposed park" in which he has no interest. The letter follows actions by the Planning and Zoning Commission but precedes City Council approval of the subdivision. Needless to say, the records are vague as to the purpose of the area. If the subdivision were submitted today, we would require that such areas be made a part of the lots being subdivided to avoid problems exactly of this sort. Since the area exists as a drainageway, it would also be established as a stormwater management area. Under the circumstances, it would seem appropriate to abate the assessments against the area and encourage its disposition at this year's tax sale in June as has been suggested by the County Attorney. If you are in need of any further information or have any questions in regard to this subject matter, please do not hesitate to contact me. bj3/5 /D 83 II m v � a ' 11ONo �^ J 4) NN Cf N `Hlaa4�ivh ,2y ?SL POZZ o� cn Ln -% O �bl!\h ,LO%Bt u� �o009V 009 ,OOSB 400$�J ,OOSj W00S9 ,.0059 96Z'L v � L910 ig// p0 Ci V 0l�44 n ' n o s ,00'0! L9 \ 0 140 m v1 O if 00 p 7:9 050/ C i � pow .t° \ o _Cm70,56,V� S W' •� °��'A o� 0 J n r� 'OOS9,OOS9 n ^09y9 ^,OOS9 N �, Y7/AAL• �,. F,?, P./ Al Yy., YO/ ^ �N 0 In o li;/0N ns iol o ,LO%Bt u� �o009V 009 ,OOSB 400$�J ,OOSj W00S9 ,.0059 96Z'L v � L910 ig// p0 �Fb 09/ o 1000.7/ h 05 V 0l�44 80 n o s ,00'0! L9 14 o h 69%FPis ro 140 m v1 °, O if 00 ,� 7:9 050/ C i � pow .t° \ o _Cm70,56,V� S W' •� °��'A 1'D°j22Ln19 0 3� a r�ADI 1 co ,0049 Dy291r- 7���� ,n o0 O f vs�liv3�6d,/N�;\ I u� �o009V 009 ,OOSB 400$�J ,OOSj W00S9 ,.0059 96Z'L v � L910 ig// p0 W0009 I O 10 i^ p�'^III ,00'0! CJ Q 41 x.00'0// m v1 °, O all 00 ,� ��a o�op`90 m o� 0 J r� 'OOS9,OOS9 n ^09y9 ^,OOS9 N Y7/AAL• �,. F,?, P./ Al Yy., YO/ ^ �N 1 4000L �o009V 009 '�yp0'09 Ong p0'OL 96Z'L v � W0009 I W ,00'0! �� o 0 V2 °, O v\ 00 cn n l� Vi!!/In/ 0 7 m r: 0 J r� n N Yy., YO/ ^ �N In o li;/0N ns iol i9 0 0 W OOOL 4000L �o009V 009 '�yp0'09 Ong p0'OL 96Z'L W0009 W ,00'0! �� o z °, O v\ 00 cn n l� Vi!!/In/ 0 7 m r: 0 J OOOL 4000L �o009V 009 '�yp0'09 Ong p0'OL 96Z'L W0009 W ,00'0! �� o \ 00 O\ °, O O 0o v� • Vi!!/In/ nn•n. nn Ifs...^^ 1l1..._ Ul . _ h a z by c F O V vim J ! m v... �.tLr MaZNTAL CORNRUESPONDENca DATE SUBJECT 7�r.1. �...,.A ivt '.'c c�-n *'_^�'•-^Cr (+7 (Rep To bir. F—k Q Jicy DEPT n1 ty rr,nrr.-A.r FROM F. 111-02 Ctiolbb DEPT ?2-'U p- ncnr�nt�nr 11r.:.ve Just had the proposed park in ti:estlzate Division brought to my attention. I have a rather strong recommendation that this property not be accepted as I understand it. I re;ret that I Just learned of this at this late date and after P&Z have recommended approval of the plat. I have not discussed this with Mr. Lundberg, but I find no record of Park &Recreation Commission action c8 this issue. I do not feel the park crews will be able to maintain most of the property to the satisfaction of the neighbors since there is not sufficient shoe for mechanical equipment along much of the stream bed. The property is bounded by 1,306 feet of adj cent neighboring Private property back -yard and side -yard lines. These are almost always sources of mutual Irritations as homeo,;ners want the City to upgrada its maintenance. Back -yards comm my become dumping areas on the park side of the line. There " normally many demands upon the City to fence these lines which I must strongly resist. I strongly recommend that the City not accept any portion of the property which is less than 75 feet wide as park property. I believe that this portion should be divided by the ten ad- Jacent proposed homesites. Likewise, the portion of the proposed park which frontsonn :':estgate Street and which is 169 ft. along its south side is also bisected by the stream in such a manner that it will be difficult to maintain that portion lying north of the stream in a good -manner with mechanical methods. At the street line, there is only about 30ft. frontage between the culvert and the north neighbor. I recommend that that portion lying; north of the creek bed be attached to the north adjacent properties. i :at leaves only a small triargee lying south of the stream and I question its value to the City as a whole. In proportion to the cost of maintaining this small area, I carrot recommend acceptance of this tiny ;.areal of land a a public psis. Only If this parcel were in an extremely lar;e multiple dr:ell_r.- area could I recommend acceptance of such a site for par:_ us--. I will discuss this Josue with :;r. 7ndberg when he returns to town. I i I RESOLUTION NO. 85-174 RESOLUTION AUTHORIZING AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE IOWA CITY ASSOCIATION OF PROFESSIONAL FIRE FIGHTERS, IAFF, AFL-CIO, LOCAL #610, TO BE EFFECTIVE JULY 1, 1985 THROUGH JUNE 30, 1986. WHEREAS, the City of Iowa City, Iowa (hereinafter the City), and the Iowa City Association of Professional Fire Fighters, IAFF, AFL-CIO, Local #610, (hereinafter the'Union), through their designated bargaining representatives, have negotiated a tentative collective bargaining agreement to be effective July 1, 1985, through June 30, 1986, a copy of which Agreement is attached to this resolution and by this reference made a part hereof, and WHEREAS, the City desires to approve the Agreement, finding that it will promote efficient municipal operations, thereby providing residents of the community with municipal services; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The above -referenced Agreement between the City and the Union is hereby approved by the City. 2. The Mayor is hereby authorized and directed to sign, and the City Clerk to attest, the Agreement. It was moved by Erdahl and seconded by Strait the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Ambrisco _ x Baker _x Dickson x Erdahl y_ McDonald _y Strait _y Zuber Passed and approved this 4th day of Jame 1985. OR ATTEST: QTY` LIM Rrsh'od a Apasvod By Tho gad X5034% !Mnf s�Es iJULY 1, 1985 I TO JUNE 30, 1986 i TABLE OF CONTENTS ARTICLE PAGE Preamble . . . . . . . . . . . . . . . . . . . . 1 Article I -- Recognition 2 Article II -- Management Rights. . . . . . . . . . . . . 2 Article III -- No Strike - No Lockout. . . . . . . . . . . . . 3 Article IV -- Dues Check Off . . . . . . . . . . . . . . . . . 3 Article V -- Hours of Work . . . . . . . . . . . . . . . . . . 4 Article VI - Overtime . . . . . . . . . . . . . 5 Article VII - Special Leaves. . . . . . . . . . . . . . . . . 6 Article VIII -- Holidays . . . . . . . . . . . . . . . . . . . 8 Article IX -- Sick Leave . . . . . . . . . . . . . . . 9 Article X -- Vacations . . . . . . . . . . . . . . 10 Article XI -- Union Activities . . . 11 Article XII -- . . . . . . . Uniforms and Equipment . . . . . . . . . . . . . . 12 Article XIII -- Insurance. . . . . . . . . . . . . . . 13 Article XIV -- Duty Outside the City . . . . . . . . . . . . . 13 Article XV -- Training Programs. . . . . . . . . . . . . 14 Article XVI -- Bulletin Boards . . . . . . . . . . . . . . 14 Article XVII -- Personnel Transactions . . 14 Article XVIII -- Discipline. . . . . . . . . . . . . . . . . . 15 Article XIX -- Transfer Procedures . . . . . . . . . . . . 15 ,,;..j....: Article XX -- Supplemental Employment. . . . . . . . . . . . . 16 Article XXI -- Safety. . . . . . . . . . . . . . . . 16 - j Article XXII -- Grievance Procedure. . . . . . . . . . . . . . 17 Article XXIII -- General Conditions. . . . . . . . . . . . . . 19 Article XXIY -- Waiver 19 � Article XXV -- Savings Clause. .. . 20 Article XXVI -- Duration . . . . . . . • . . . . • . PO Article XXVII --.Wages . . . . . . . . . . . 20 Article XXVIII -- Other Compensation . . . . . . . . . . . . . 21 Article i i I XXIX -- Use of Time Off . . . . . . . . . . . . . . . . 22 i i /00 PREAMBLE This Contract is entered into by the City of Iowa City, Iowa, referred to as the "City" and the Iowa City Association of Professional Fire Fighters, I.A.F.F. AFL/CIO, Loca:- 610, referred to as the "Union", for the purpose of promoting harmonious and cooperative collective bargaining between the parties. The parties agree to the following specific provisions: i , I f i fi 1 i t: j, i I i , I f i i. .i • i j, I I, I .i �' j I{ 1 l _ .A._ ___ 2 ARTICLE I RECOGNITION The City recognizes the Iowa City Association of Professional Fire Fighters, I.A.F.F. AFL/CIO, Local 610, as the exclusive bargaining agent for all permanent City of Iowa City Fire Fighters, Lieuten- ants, and Captains and excluding the Fire Chief, Battalion Chiefs, Training Officer, Fire Marshall, and all those excluded by Section 4 of Chapter 20 of the Code of Iowa. This representation is based on a Decision and Order promulgated by the Iowa Public Employment Relations Board on December 16, 1975. This Contract is not intended to bind either party with respect to future unit determinations or rights of representa- tion of new titles, departmental reorganization or any other administrative variations of the present department organization. The City agrees that it will not sponsor or promote, financially or otherwise, any other group, individual, or labor organization, for the purpose of undermining the Union; nor will it interfere with, restrain, coerce, or discriminate against any of its employees in connection with their membership in the Union. ARTICLE II MANAGEMENT RIGHTS Section 1. Except as limited by the express provisions of this Contract, nothing herein shall be construed to restrict, limit, or impair the rights, powers, and authority of the City under the laws of the State of Iowa and the City's ordinances. These rights, powers, and authority include, but are not limited to the following: a. To direct the work of its employees. b. To develop, implement and enforce work rules, safety standards, performance and productivity standards. c. To hire, promote, transfer, assign, classify, schedule; evaluate, and retain employees within the operation of the City government and to develop and maintain qualification standards and procedures for employment, promotions, and transfers. d. To discipline, suspend or discharge employees for just cause. e. To maintain the efficiency of the governmental operation and to determine and maintain the nature, scope and definition of City organization. f. To relieve employees from duties because of lack of work, lack of adequate public financing, or for other legitimate reasons. g. To determine the amounts, methods, and procedures for compensating employees and the definition of, necessity for, allocation of, and nature of overtime and the method of compensating overtime. h. To determine and implement the methods, means, tools, loca- tions, equipment, and assignment of personnel by which its operations are to be conducted including but not limited to the right to contract and subcontract work. i. To take such actions as may be necessary to carry out its mis- sion. j. To initiate, prepare, certify and administer its budget. k. To exercise all powers and duties granted to it by law. 3 ARTICLE III NO STRIKE --NO LOCKOUT Section 1. No Strike. No employee covered by this Contract shall engage in any strike at any City facility or at any location in the City where City services are performed during the life and duration of this Contract. If any strike shall take place, the Union will immediately notify employees engaging in such activities to cease and desist. Employ- ees in the bargaining unit, while acting in the course of their employ- ment, shall not refuse to cross any picket line established by any labor organization when called upon to cross such picket line in the line of duty. The City will make every reasonable effort to assure employee safety in crossing picket lines. Any employee engaging in any activity in violation of the Article shall be subject to immediate disciplinary action including discharge by the City. "Strike" means a public employee's refusal, in concerted action with others, to report to duty, or his willful absence from his position, or his stoppage of work, or his abstinence in whole or in part from the full, faithful, and proper performance of the duties of employment. Section 2. No Lockout. The City agrees not to lock out employees as a result of disputes e�fn_g out of the terms of this Contract. ARTICLE IV DUES CHECK OFF Section 1. The City agrees to deduct Union membership fees and dues once each month from the pay of those employees who individually authorize in writing that such deductions be made. The Union will verify the dues structure to the City in a letter signed by the President and notarized. Authorization for check off must be received by the 15th of the month in order to be withheld from the first check of the next month. Section 2. Check off moneys will be deducted from the first pay check of each calendar month, and shall be remitted, together with an itemized statement, to the Union Treasurer within ten (10) days after the deductions have been made. Section 3. The City will not deduct dues beginning the first of the calendar month after which an employee is no longer part of the bargaining unit. An employee may voluntarily cancel or revoke authorization for check off by delivery of written notice to the City and to the Union. Cancel- lations received by the 15th of the month will become effective on the first of the next month. Section 4. The City will not be liable and will be held blameless for damage arising by virtue of mistakes in connection with funds collected under the provisions of this Article, file City will not be responsible for payment of dues, special assessments or any other deduction upon an individual's default. lm M ARTICLE V HOURS OF WORK Section 1. The normal work week will average fifty-six (56) hours, but no employee shall be guaranteed any specific number of hours in any one week. Sworn personnel of the Fire Department bargaining unit will work in twenty four (24) hour shifts, except such members as assigned to other special shifts by the Chief. An adjustment in benefits will be made for employees who are assigned to other than fifty-six (56) hour week. Section 2. Temporary variations in shift assignment or changes in days on and off may be made upon twenty-four (24) hours notice. No prior notice is required to change schedules in an emergency or in the case of inclement weather. Section 3. Trading of Time. The City will permit fire fighters to exchange work shifts within grade and between captains and lieutenants upon the following procedures: a. Two employees may make a mutual request in writing to the Battal- ion Chiefs of the respective shifts 24 hours in advance except in the case of emergency when shorter periods of notice are re- quired. b. The Fire Chief. and Battalion Chief will approve or deny the request, but permission to trade will not be denied without reason. c. The employee receiving the work shift off in the exchange shall pay back the employee taking his/her place within the fiscal year, upon termination, or by such time as required by the law, which- ever comes first. d. The substitution may not impose any additional costs on the Employer, and in the event the employer is required to pay any overtime because of the failure of an employee to pay another back in timely fashion, this overtime pay shall be deducted from the pay of the negligent employee. Section 4. Staffing. The Chief has sole discretion to determine the number of people who take time off in any rank as well as the level of staff for the Fire Department. Section 5. P� outside of classisfication. If an acting temporary appointment out of rank is made in writing by the Fire Chief for a period which exceeds 20 calendar days, the employee so appointed will be paid at the beginning pay rate, or beginning rate plus one step, when necessary to increase the salary in the acting appointment, of the rank in which he/she is acting on the first full shift on the 20th day. Such adjustments will be retroactive to the original date of appointment should the appointment go beyond 20 days. In making such appointments, the Fire Chief will look first to persons from the shift who are on the promotional 14?� I S I 5 list with the highest standing. If a person's name from the effected shift does not appear on the promotional list, the Fire Chief will then go to the most senior person on the shift. Section 6. Excused• Tardiness. Employees shall be allowed two (2) fifteen (15) minute penalty -free tardiness' annually. This provision shall only be applicable in situations involving unintentional tardiness. ARTICLE VI OVERTIME Section 1. For purposes of this Article a "day" is defined as beginning at 7:00 A.M. and ending twenty-four (24) hours later. Section 2. Overtime is work performed by a permanent employee who is required to work at the end of twenty-four (24) hour shift or who is called back to work for fire department activities. Prior authorization from the Officer in charge is required before overtime will be credited. Employees may be periodically required to work overtime but may request not to do so because of physical inability as determined by the Chief or his/her designee. Overtime is voluntary where overtime assignments are made over seventy-two (72) hours in advance; provided, however, the right to refuse an overtime assignment shall be limited to the first three (3) employees asked to report to work on a particular work day. Thereafter, overtime shall be mandatory. The Fire Chief shall make assignments as soon as he/she knows of the need. There will be no pyramiding of overtime. Overtime will be compensated at the rate of one and one-half (1-1/2) times the current base hourly rate of the employee or by compensatory time off at the rate of one and one-half (1-1/2) hours of each hour of overtime worked. Permanent employees may accumulate up to 48 hours of compensatory time which may be taken off at times agreed upon by the employee and the supervisor. The Chief will consider departmental staffing needs, finan- cial considerations, and employee preferences in determining whether overtime is paid or compensatory time given. Upon termination the employee will be paid for one-half (1/2) of the remaining compensatory time. If an emergency situation occurs, as determined by the Chief at the end of a fiscal year which would result in a probable loss of compensatory time due to year end accruals, the Chief may authorize overtime payment in lieu of compensatory time at the end of the first full pay period of the new fiscal year. Section 3. Minimum Call -In. An employee who has completed a work day and who is cal etliin Lo work in an emergency situation without prior notice will be paid for a minimum of two and one-half (2 1/2) hours. If the emergency call-in takes more than two and one-half (2 1/2) hours the employee will be compensated for time spent. Minimum call-in will be paid at the overtime rate. Section 4. Calculation of Overtime. Generally, overtime will be recorded on the bass of six minute segments, and an employee must work an entire segment to be credited with one-tenth (1/10) hour for /01�1 I 6 overtime. However, in the case of retention time, an employee will receive one (1) hour of overtime for any part of an hour of previously authorized work. E.g., if a unit is called out at 6:30 A.M. for a fire and are unable to return to the station until 7:20 A.M., each crew member who has received authorization to answer the call will receive one (1) hour of overtime. In the event that the crew is required to stay until 8:20 A.M. (1 hour 20 minutes) the time in excess of one hour will be recorded to the nearest one-tenth (1/10) hour and the employee would receive 1.3 hours of overtime. ARTICLE VII SPECIAL LEAVES Section 1. On the12 In'uur . Upon application the City may grant a leave of absence w the pale event of an injury or illness of an employee while at work provided the following conditions exist: a. The injury or illness arises out of the course of City employment, b. The City's medical advisor determines that time off work is required. If the above provisions are applicable, leave with pay will be granted during the remaining time on the work shift when the injury occurs and for a period of up to two (2) working shifts thereafter if authorized by the medical advisor. If the injured or disabled employee requires more than two (2) shifts in which to recuperate and return to work, any additional absence may be charged to sick leave or, if sick leave is exhausted, to other accumulated leaves or if all leaves are exhausted, to leave of absence without pay. If the City is reimbursed by the Fire Pension Board for days when an employee is using sick leave for on-the-job injury, the City will return to the employee such sick leave. Section 2. Funerals. An employee will be granted up to a maximum of two (2) shifts per incident as determined by the Chief with no loss of compensation to attend the funeral of his/her spouse, children, mother, father, stepparents, sister, brother, mother-in-law, father-in-law, grandparents, aunt or uncles, brother-in-law, sister-in-law, or permanent members of the immediate household. If additional time is needed, an employee shall be permitted to use up to one(1) shift of accumulated sick leave with the approval of the Fire Chief or immediate supervisor. Section 3. Leave of Absence Without Pay. A leave of absence without pay is a predetermined amount of time o work, which has been requested by the employee, recommended by the Fire Chief and approved by the City Manager. Generally, such leave shall not exceed twelve (12) months. Upon termination of any such leave of absence, the employee shall return to work in the same range and step as when he/she left and will receive compensation on the same basis as if he/she had continued to work at his/her regular position without leave, provided that, during that period, if the nature of operations has changed so that similar work does not /odr� ■ ■ ■ 7 exist or that an opening for the employee no longer exists the employee will be offered vacancies in related areas or other vacancies at the City for which the employee is otherwise qualified. In the event an employee fails to return to work at the end of any such leave or extension he/she shall be deemed to have voluntarily resigned or, if applicable, voluntarily retired on the last day of work prior to such leave. During a leave of absence without pay, the employee: a. cannot pay retirement contributions if the leave exceeds one month in duration; b. shall not receive any other accruals or job benefits during the period of absence; , i c. shall not acquire additional seniority during said leave except in the case of temporary medical disability or where otherwise specified by this Agreement. d. shall not earn sick, vacation, or other leave; e. must use all accumulated vacation to which he/she is entitled prior to the time that the leave without pay commences. f, must pay prorated health, dental and life insurance premiums falling due during any month the employee is not on the payroll, i. if coverage is desired, as follows: 1. For any calendar month during which the employee is on unpaid leave not exceeding ten calendar days and insurance coverage is desired, the City will pay the cost of the insurance premiums for Medical, Dental and Life insurance. 2. For any calendar month during which the employee is on unpaid leave in excess of ten calendar days and insurance coverage is desired, the employee must pay 1/20 of the insurance premium " for each calendar day beyond ten days that the employee is on unpaid leave of absence. The remainder of the premium will be paid for by the City. 3. The employee may choose which insurance coverages, if any, are to be retained during the unpaid leave of absence. 4. Payment for insurance coverages desired by the employee may be deducted from current or future pay due to the employee. Failure to return from an unpaid leave where insurance coverage was desired will result in the City billing the j individual for costs which would otherwise have been deducted } from the employee's pay. The Fire Chief may waive the above conditions (a. through e.) for leaves of absence not exceeding ten (10) calendar &.ys. Section 4. Jury Duty. An employee summoned for jury duty shall I I notify the City so that a request to the Court in writing may be made to excuse the employee because of the nature of fire supression activities. j ��G r -T -------- - _... .. __- _.._ _ _ ._____.. .. Ir 8 In the event that the employee is not excused the City shall receive the pay earned for such jury service. Compensation for travel expenses may be retained by the employee. An employee shall report to the assigned work area both before and after time spent on jury duty for regularly scheduled work days. Section 5. Witness Fees. An employee shall be granted leave with pay when required to be absent from work for the purpose of testifying in court in response to legal summons, when such appearance arises directly from his/her duties or obligations as an Iowa City firefighter, and the City shall receive the witness fees up.to the amount of compensation paid to the employee for days testified. Section 6. MilitaryLeave. The City will comply with the Code of Iowa on military Te—ave. e. Section 7. Vo An An employee shall be permitted to vote during the work day 9n any national, state, or local election if it is not reasonably possible for him/her to vote during off hours. If available, transportation will be provided within Iowa City. Section 8. Pregnancy Leave. A pregnant employee shall be entitled to a leave of absence without pay if she is disabled as a result of pregnancy or related cause at the exhaustion of other accumulated leaves. All employees requiring such leave shall notify the Fire Chief prior to the anticipated date of birth and should be able to substantiate their i condition by a doctor's statement. Employees may work during pregnancy if health permits. Those granted leaves under this section shall present a doctor's statement as to pregnancy disability and recovery therefrom. Within seven (7) days following birth, miscarriage, or abortion, the employee shall advise the City of the date by which she will return to work. Unless the employee returns to work by such date, or any other date by reason of extension granted by the City, the employee• will be considered to have voluntarily resigned or retired. An employee who takes a leave pursuant to this section shall return to work as soon as she is medically able. ARTICLE VIII HOLIDAYS Section 1. The following days shall be paid holidays for permanent employees: New Year's Day (January 1); Washington's Birthday (third Monday in February); Memorial Day (last Monday in May); Independ- ence Day (July 4); Labor Day (first Monday in September); Veteran's Day (November 11); Thanksgiving Day (fourth Thursday in November); the Friday after Thanksgiving; Christmas Day (December 25); and one personal leave day. Section 2. In addition, there shall be granted to permanent employ- ees who do not work a continuous shift the day before or after Christmas, or the day before or after New Year's Day as an additional holiday. The My Manager may direct that employees observe a particular day for this holiday but if the Manager fails to make such designation by December 15 9 of the calendar year in question, employees may select a particular day subject to the approval of the supervisor. If the City Manager does not designate a day employees may choose a day between December 24 and January 2 for this holiday with the supervisor's approval. Section 3. Permanent employees on a continuous shift shall receive one hundred twenty-three (123) hours of holiday credit on July 1 annually. Any continuous shift employee who begins work after July 1 of any calendar year will receive credit for the remaining holiday dates in the year. If an employee separates after July 1 of any year, those holidays which have been credited but which have not yet occurred will be deducted for the purpose of considering separation pay. Requests for use of holiday time shall be made to the Battalion Chief who shall determine when holiday time may be taken. For the purpose of this Article, a holiday for continuous shift employees begins at 7:00 A.M. on the day of the holiday and continues for a period of twenty-four (24) hours thereafter. Section 4. Part-time employees will receive holiday pay on a pro rata basis. Section 5. Holidays or personal leave days shall not be carried beyond July 1 of any year. Section 6. Definitions. "Continuous shift employees" as used in this article includes all personnel who are working on twenty-four (24) hour shifts. ARTICLE IX SICK LEAVE Section 1. Accumulation. Employees shall be granted twelve (12) hours of sick leave Fie t per month and shall have the right to accumu- late unused sick leave up to a maximum of 2,160 hours (90 shifts). Sick leave shall not be accumulated while an employee takes a leave of absence without pay but any employee granted a City paid leave shall continue to earn sick leave. Accumulation of sick leave shall commence on the date of first permanent employment. Additional sick leave will not accrue while an employee is receiving pension compensation on any basis or on an unpaid leave of absence except a temporary occupational disability. Employees on temporary occupational disability leave shall continue to accrue sick leave during the first ninety (90) days of such leave. Upon retirement, the City shall pay for one-half (1/2) of the accumu- lated sick leave on the basis of the employee's current hourly base salary, provided that the dollar amount of the payment may be up to but shall not exceed the amount that an employee would have been due if he/she had terminated on June 28, 1985. Employees hired on or after June 29, 1985, are not eligible for payment under the provisions of this paragraph. An employee must have been employed by the City for at least one year in order to be eligible for payment of accumulated sick leave upon termina- tion. 10 Section 2. Use of Sick Leave. a. An hour of accumulated sick leave shall be used for each hour an employee is sick and off work during a work week. A doctor's statement regarding nature of illness and recovery therefrom may be required. Sick leave may be used on an hour -to -hour basis for doctor's appointments or other health maintenance needs. b. In addition to sickness of an employee, sick leave may be used for: (1) On-the-job injury; (2) Serious illness or hospital confinement of a spouse or child, or critical illness ofthe employee's mother, father, mother-in-law, father-in-law, brother, sister, or grandparents, as well as any other relatives or members of the immediate household of the employee up to a maximum of forty-eight (48) ihours per occurrence. Section 3. Notifications. An employee shall notify his/her supervi- sor as soon as reasonaby possible of any sickness or illness which will cause him/her to miss work and, unless such notification is given within one (1) hour after the beginning of the work day, the absence will not be charged to sick leave, but will be charged to other accumulated leave or to leave of absence without pay. Unusual circumstances will be evaluated and may result in charging the absence to sick leave. An employee who becomes sick at work will notify his/her supervisor before leaving the area. An employee who is unable to perform any required duties as a result of illness must leave the work area and charge the time to sick leave or other accumulated leave, or to leave without pay. Section 4. In the event an employee is injured or disabled on the job requiring time away from work, no deductions shall be made from the employee's accumulated sick leave or annual leave unless such employee requires more than two (2) shifts following the day of the injury in which to recuperate and return to work. Section 5. A permanent employee is entitled to an additional twelve (12) hours of sick leave for each six (6) months of continuous employment without use of sick leave. For purposes of this Section, continuous employment includes paid leaves and excludes leave without pay or disabil- ity leave. ARTICLE X VACATIONS Section 1. Accumulation. Vacations shall be earned and accumulated by month according to the o lowing schedule: Lenqth of Service 0-5 years 5 years 1 day -10 years 10 years 1 day -15 years 15 years 1 day -20 years More than 20 years 11 Hours Per Month Hours Per Year 12 hours (6 shifts/yr) 144 16 hours (8 shifts/yr) 192 18 hours (9 shifts/yr) 216 20 hours (10 shifts/yr) 240 22 hours (11 shifts/yr) 264 The maximum number of hours eligible for carry over to a new contract benefit year as defined in Article XXVII, Section 1, shall be two hundred eighty-eight (288) hours. Vacation time may be used on an hour -for -hour basis provided reasonable notice is given in advance and subject to the Fire Chief's approval which shall not be withheld without reason. Section 2. Use of Vacation. An employee becomes eligible to use vacation time after he/she has been on the payroll as a permanent full-time fire fighter for a period of six (6) continuous months. (This may occur prior to the completion of probation.) Between January 1 and May 15 each battalion will schedule vacations using the following procedure: The Chief will indicate the minimum number of persons of each rank who must be working. Employees will indicate their first choice in the order of seniority within the department. When the least senior person has expressed a first choice, the most senior person may indicate a second choice, with others following in order of their turn. Unless an employee expresses his/her choice within two shifts, he/she will be considered to have forfeited a turn. The Battalion Chief and the Union representative will monitor the procedure for choice of vacations. Section 3. Pa Tent of Accumulation. Upon resignation or retirement after six (6) months o cont nuous service, an employee is eligible for payment of not more that two hundred eighty-eight (288) hours of accumu- lated vacation leave at the current base rate of pay. ARTICLE XI UNION ACTIVITIES Section 1. Union Meetings. The Union may use the All -Purpose Room for union meetings for three (3) hours not more often than once per month. Employees on duty may attend with the Battalion Chief's permission and such employees must be available for fire calls. Such meetings will be held at times when they do not interfere with Fire Department activities. No one on duty in outlying stations may attend. Section 2. Documents. Documents belonging to the Union may be stored at the Central sta�on in the same manner in which they are currently stored. /0#z 12 Section 3. State Convention. Two bargaining unit members from different shifts may have up to two shifts off duty to attend the annual meeting of Iowa State Association of Professional Fire Fighters Conven- tion. The Union will designate in writing who will attend the convention ten (10) days prior to the date of the convention. All arrangements for taking time off under this Section will be cleared with the Chief. Section 4. State Officers. State Officers shall be given up to two (2) shifts off duty to attend the annual meeting of the Iowa Association of Professional Firefighters Convention. The Union shall provide a qualified replacement, agreed to by the Chief, to work for the State Officer. The City shall not be held liable for payment of wages or time off due to the replacement. Section 5. Negotiations. In the event that the parties to this contract determines thaw t tuture negotiations are appropriate, not more than one (1) member of the bargaining unit may attend the negotiations while on duty without loss of compensation. The member will remain available for emergency calls during the negotiation period. ARTICLE XII UNIFORMS AND EQUIPMENT Section 1. Uniforms. The City will provide any uniforms and equip- ment which are requirT for employees. The following uniforms will be provided: Uniform cap Spring/Fall jacket Blouse Belt Necktie Fire Fighting helmet 3 summer shirts Turn out coat 3 winter shirts Bunker pants 3 dress pants Day boots Work gloves and mitts Night boots Winter coat 1 pair work shoes 3 work pants Department patches/badges Initial tailoring will be provided. Employees may purchase their own work shirts as long as shirts meet general specification as to color and style. Replacement of the above equipment will be by the City upon the Chief's determination of need. The City will compensate unit employees for the replacement cost of eye glasses which are broken or damaged in fire fighting duties including training and inspections. The Chief will determine the legitimacy of all claims under this section. The City will pay each bargaining unit employee $50.00 annually toward cost of cleaning uniforms which require dry cleaning. Such payment shall be made as of December 1 of the Contract year. I 13 ARTICLE XIII TIJSIIRmNCF Section 1. Medical Health Insurance. The City will provide the health insurance policy known as the B1ue Cross/Blue Shield "Iowa 500" two-day deductible plan for employees and eligible dependents. The City will pay $135.00 per month or full family premium cost for employees who elect to obtain family coverage during the term of this agreement. The City shall not be prejudiced in future collective bargaining by paying full family health insurance premium costs that are in excess of $135.00. A pro rate share of the cost of the premium will be paid for part-time I employees. A description of the provisions of the negotiated "Iowa 500" plan are set forth in Appendix "B". Benefit coverages are based on usual, custom- ary and reasonable rates. Disputes regarding specific claims shall be addressed to the insurance company and are not subject to the grievance procedure of this agreement. i The parties agree to actively pursue incentives and/or alternatives to — f the existing health care plan and pledge their mutual cooperation to achieve this end. However, no such programs will be implemented except upon mutual agreement by the City and the Union. i Section 2. Life Insurance. The City will provide a term life insurance policy for employees the face value of which is an amount equal to the next even thousand dollars greater than annual salary. i E.g., If an employee's annual salary is $12,240, the face value of the life insurance policy is $13,000. In the policy currently provided coverage does not become effective 1 until ninety (90) days after employment. Section 3. Dental Insurance. The city will provide dental insurance for employees.Family cTai�nsurance will be made available to the j employee at the employee's expense. The City will pay $7.00 per month or full individual premium cost for employees during the term of this I agreement. The City shall not be prejudiced in future collective bargain- ing by paying full individual dental insurance premium costs that are in +. excess of $7.00. A description of the provisions of the negotiated Delta Dental plan are set forth in Appendix "B". Benefit coverages are based on usual, customary, and reasonable rates. Disputes regarding specific claims shall be addressed to the insurance company and not subject to the grievance procedure of this agreement. ARTICLE XIV DUTY OUTSIDE THE CITY In the event the City directs an employee to perform duties outside the corporate limits of the City of Iowa City, Iowa, the employee shall receive every benefit, right, and privilege to which he/she would have been entitled had said duties been performed within the corporate limits of Iowa City. ..,,. -- ._. 14 ARTICLE XV TRAINING PROGRAMS The City and the Union agree that training and development of employ- ees within the bargaining unit is of primary importance to main- taining high standards of fire protection for the citizens of Iowa City. The City agrees to assist employees in acquiring the knowledge, skills and attitudes needed to perform the work most effectively to the extent that there is an increase in efficiency and economy within the Fire Department. A continuous training program will be maintained based on need as determined by the Chief. Self development will be encouraged where possible and will include training in management and supervisory skills as well as technical areas. The City and the Union agree to support and administer the Apprentice Program (Department of Labor) currently in operation. When they are required by the City to attend training activities away from the station, employees will be reimbursed for expenses in keeping with City procedures for reimbursing such expenses. Compensation for required training will be by prior authorization on the basis of straight time for actual hours spent in training. Subject to the discretion of the Fire Chief, the City recognizes the need for training in particular areas such as EMT and will provide such training when deemed appropriate. ARTICLE XVI BULLETIN BOARDS Section 1. The City shall assign space on bulletin boards for the Union to post notices. The Fire Chief will have final review of materials posted or displayed on walls, bulletin boards, blackboards, and other similar surfaces in the Fire Department. ARTICLE XVII PERSONNEL TRANSACTIONS Section 1. Employees shall receive a copy of payroll transac- tions, performance evaluations, and other documents which will be used for purposes of promotion, evaluation or discipline within thirty (30) days after documents are placed in their files. Section 2. Under the supervision of an employee of the Human Relations Office and during normal business hours, employees shall have access to their personnel files including the right to copy the contents of the file at their own expense. Section 3. The City shall remove documents relating to minor disciplinary offenses from the employee's file once per year on or about July 1. Materials removed will be placed in an inactive file. Section 4. Upon request, each employee shall receive a copy of his/her job description upon permanent appointment to the position in question. ! 15 ( ARTICLE XVIII DISCIPLINE Section 1. Purpose. All parties of this Contract recognize that a certain amountaf discipline is necessary for efficient operation of the City and the City has rights and responsibilities under law in providing ` services in an efficient manner. These certain penalties for infractions are agreed upon by the parties as a mode of operating and are not intended to limit the management rights of the City as explained in Chapter 20 of the current Code of Iowa. Disciplinary actions against employees will be taken for just cause. Employees shall elect to pursue appeals of discipli- nary proceedings either through the Civil Service Commission or through the grievance procedure in this Agreement. The City agrees to impose discipline no later than thirty (30) days from the date it has clear notice of the facts constituting an infraction. Section 2. The goals of progressive discipline are to correct behavior and produce efficient City operations rather than merely to punish wrongdoers. Disciplinary actions or measures shall ordinarily i be invoked in the order listed: 1. Oral reprimand or warning 2. Written reprimand or warning 3. Lots of time 4. Suspension with loss of pay 5. Salary reduction 6. Demotion i 7. Discharge Section 3. Serious violations may be dealt with by any of the above disciplinary measures on the first or subsequent offenses. ARTICLE XIX TRANSFER PROCEDURES Section 1. Voluntary Transfers. An employee desiring to transfer to another battalion may make written application to the Fire Chief. The Chief will review the request and will consider the ability and experience of the member, the nature and type of work to be performed within the battalion, and the rank and seniority of the members and the need for personnel having certain qualifications within the battalion. Special consideration by the Chief will be given for emergency circumstances. Generally, voluntary transfers will take place under one of two condi- tions: a. Two (2) employees desire to trade battalions, OR, b. A vacancy exists on another battalion. Employees may not make more than one voluntary transfer per year. Nnthing in this Article limits the Chief from making involuntary trans- fers. /40f 16 ARTICLE XX SUPPLEMENTAL EMPLOYMENT Section 1. Employees may have outside employment provided that such oy employment does not conflict with the duty hours of the employee or with the satisfactory or impartial performance of their duties and provided that such employment does not adversely affect the City. Section 2. The employee agrees to notify the Fire Chief of his/her outside employment. The employee will notify the Fire Chief when outside employment or employer changes. The Fire Chief retains the right to disapprove such outside employment under the provisions of Section 1 of this Article. ARTICLE XXI SAFETY i Section 1. The City and the Union recognize the importance of the personal safety of individual employees on the job and recognize that fire fighting is a hazardous activity which subjects an individual to more risks than other employment or activities. i Section in l e provided to employees Periodic who eng ge training ihazardous work. mattersEmployees il will have access to protective gear as required by law. Employees will use ! property and equipment of the City with due care appropriate to the work performed and equipment used. Section 3. Employees who operate equipment shall report any defect noticed by him/her in said equipment to the immediate supervisor as soon as possible. Section 4. Safet Committee. A safety committee composed of representatives -67 the C ty and the Union will act as advisors and make recommendations to the Fire Chief in the area of safety. Their duties shall include but not be limited to: i a. Conducting safety lectures as needed. b. Investigation of accidents and injuries and making recommendations to the Fire Chief on steps to take to prevent a recurrence. j c. Monitoring of the testing of apparatus and equipment (testing procedures outlined in applicable NFPA Standards). i d. Conduct safety checks in all stations and forward results to Fire Chief. e. Conduct Committee quarterly meetings 9 q y (if needed) to discuss Safety and related topics. X64 f 17 ARTICLE XXII GRIEVANCE PROCEDURE i t Section 1. Definitions. The word "grievance" wherever used in this Contract shall mean any dispute between the City and any employee with regard to the meaning, application or violation of the terms and I provisions of this Contract. Section 2. Representation. An employee will not be required to be represented by a Union representative but has the right to be so represented if he/she chooses. In the event that the grievance proceeds beyond Step 3, an employee may not invoke arbitration without the approval of the Union and, in the case of an employee grievance, the Union may invoke arbitration only with approval of .the employee grievant. Section 3. Representatives. The Union will certify to the City the names of three (3 representatives and three (3) alternate representatives for the purpose of representing fire department members in the investigation and presentation of grievances. Not more than one repre- sentative will represent a grievant for any one grievance. The represen- tative may use a reasonable amount of duty time to investigate grievances providing that the Battalion Chief gives permission for time to be used and provided that the grievance resolution does not interrupt regular fire department work. Section 4. An employee shall use this procedure for the resolution and determination of disputes which arise under the terms of this con- tract. The Grievant does not lose legal rights by initiating a grievance under this procedure. However, if the Grievant elects to proceed beyond Step 3 of the Grievance Procedure the Grievant by so doing waives the right to exercise any other option(s) available to obtain satisfaction and the Grievant is bound by the decision of the Arbitrator. Section 5. Procedure. A grievance that may arise shall be processed and settled in the7T75wing manner: Step 1. The grievance shall be presented orally for discussion between the employee grievant, the representative, if applicable, and the battalion chief within nine (9) calendar days of the event giving rise to the grievance. The battalion chief will either adjust the grievance or verbally deliver an answer to the employee grievant or representative within nine (9) calendar days. In the event that no response is received from the supervisor, the grievant shall proceed to Step 2. Step 2. If the grievance is not resolved by Step 1, the grievant or representative may, within seven (7) calendar days following comple- tion of Step 1, present three (3) written copies of the grievance signed by the employee grievant. The copies are to be distributed as follows: One copy to chief negotiator for City (or designated repre- sentative), one copy to Fire Chief (or designated representative), and one copy to the Union. The written grievance shall contain a state- ment from the employee of the facts and section of this Contract grieved and must specify the relief or remedy desired. /o ff 18 The Fire Chief shall investigate and document the grievance and issue a decision in writing to the grievant and/or representative within ten (10) calendar days. If no response is received, the grievant shall proceed to Step 3. Step 3. If the grievance is not resolved at Step 2, the grievant or representative may submit the grievance to the City Manager or his/her designee within seven (7) calendar days of the completion of Step 2. The City Manager will investigate and respond to the grievant within fourteen (14) calendar days following receipt of the grievance at Step 3. The City Manager will meet with the grievant and his/her represen- tative if such meeting is requested in writing. Section 6. Arbitration. Grievances not resolved at Step 3 of the Grievance Procedure may be submitted to a third party for arbitration. A request for arbitration must be submitted by written notice to the City within seven (7) calendar days following receipt of the City Manager's response at Step 3. Copies of any such request by an employee will be furnished to the City and the Union. The arbitration proceeding shall be conducted by an arbitrator to be selected by the City and the Union within five (5) days after notice has been given. if the parties fail to select an arbitrator, a request by either or both parties shall be made to the Federal Mediation and Con- ciliation Service to provide a panel of five (5) prospective arbitrators. Both the City and the Union shall have the right to strike two names from the panel. A coin toss will determine who strikes the first name. The process will be repeated and the remaining person shall be the arbitrator. The arbitrator shall have the power to interpret, apply, and enforce this written Contract but shall have no power to add to, subtract from, or modify the terms thereof. The rules of evidence and the nature of the hearing will be conducted in a manner consistent with all state and federal legislation, applicable rules and regulations. The decision of the arbitrator shall be issued within thirty (30) days after conclusion of the hearing and shall be final and binding upon the parties. The parties of the grievance, their witnesses and representatives shall have the right to be present at the grievance arbitration in addition to the arbitrator. Other persons may be present at arbitration hearings as the parties may mutually agree. Either party shall have the right to record the evidence presented at the arbitration hearing. Arbitration hearings shall be closed to the public and evidence taken shall not be revealed to any third party until such time as the decision of the arbitrator is made unless parties agree otherwise. The cost of arbitration and recording the same shall be divided equally between the parties to this contract. The cost of a certified court reporter, if requested by the arbitrator, shall be divided equally between the parties. each party will pay for the cost of its own case preparation and for expenses of its witnesses. Section 7. Grievance Committee. The Grievance Committee shall consist of three persons es gnated by the Union as representatives and of not more than three (3) City representatives except by mutual agreement. The names and addresses of the parties selected shall be certified by the Union to the City. Representatives or agents of the parties may be present at grievance committee meetings. /0* 1 I 19 The function of the Grievance Committee will be to meet and confer as needed during the life of the contract for the purpose of discussing problems between the parties arising out of the administration of this contract. ARTICLE XXIII GENERAL CONDITIONS Section 1. This Contract shall be construed under the laws of Iowa. Section 2. The City and the Union agree they will not act to dis- criminate because of race, creed, color, sex, age, or nationality unless the reason for the discrimination is job-related or otherwise allowed by law. The parties agree that complaints alleging violation of this section shall not be subject to the grievance/arbitration provisions of this contract but rather, shall be brought before the appropriate state or federal forum. Section 3. Parking. No fewer than ten (10) parking places in the Civic Center lot will be held in the namesof fire bargaining unit members provided that fees are paid according to City procedures for the ten places. There will not be an increase in the rate for parking of $10.00 per month for members of the bargaining unit during the life of this Contract. The City will assume no increase in responsibility in admini- stering use of parking permits as a result of this Contract and any disputes over use of the ten permits must be handled by the Union repre- sentative. Other fire department members may hold parking permits in accordance with City procedures. Section 4. Grocery Buyer. The grocery buyer for each shift may use a City vehicle if available at times and in areas designated by the Fire Chief. Section 5. Forty-five (45) copies of the new contract will be provided to unit employees as soon as is practicable. if the Union wants i additional copies, the City will provide at cost. Section 6. The City agrees to meet and confer on mandatory items (Chapter 20, Section 9) during the course of this agreement and to notify the Association of significant changes in working conditions as far in advance as is reasonably possible. ARTICLE XXIV WAIVER All negotiations or bargaining with respect to the terms and condi- tions of this Contract shall be conducted by authorized representatives of the Union, Local 610, and the City. Agreements reached as a result of such negotiations shall become effective only when signed by the author- ized representatives of the parties. The expressed written provisions of this Contract will not be modified except by authorized representatives of the parties. /09� I I I _. oor -- — RTI The Contract supercedes and cancels all previous agreements between the City and the Union and constitutes the entire Contract between the parties and concludes collective bargaining for its duration. All parties to this Contract waive each and every right to negotiate to which they would otherwise be entitled under the laws of the State of Iowa for the duration except as amended. ARTICLE XXV SAVINGS CLAUSE Should any Article, Section, or any portion thereof of this Contract be held unlawful and unenforceable by operation of law or by any tribunal of competent jurisdiction, such decision shall apply only to the specific Article, Section or portion thereof declared null and void in the decision and the remainder of this Contract shall remain in full force and effect. Neither party shall be required as a result of their Contract with each other to conduct themselves in a manner which would cause them to neglect their duties under law or to engage in activities in violation of the law. If replacement provisions are deemed necessary by the Union or the City they shall give notice to the other party of their intent to reopen applicable portions of the Agreement. Negotiations will begin within ten (10) days unless extended by mutual written agreement. ARTICLE XXVI DURATION This Contract shall be in effect between July 1, 1985, and June 30, 1986, and shall continue from year to year thereafter unless written notice to change or modify it is served by either party prior to August 15 of the year preceding the expiration date of this Contract or any exten- sion thereof. ARTICLE XXVII WAGES Section 1. The effective date of compensation and benfit adjustments applicable to any fiscal year will be the first day of the pay period which begins between the dates of June 24 and July 7 inclusive. i Section 2. The base pay of each step for the Iowa City Fire Oepart- ment Firefighters, Lieutenants, and Captains will be increased by three and nine -tenths (3.9) percent at the beginning of Fiscal Year 1986 said adjustment to become effective on the appropriate date as defined in Section 1 above. A copy of the pay plan for FY86 is attached to this agreement as Exhibit A. I 1 Ll If i ARTICLE XXVIII iOTHER COMPENSATION Section 1. There will be a cost of living allowance if and when and to the extent the cost of living exceeds nine percent (9%) during the contract year subject to a maximum pay out of two (2%) percent of an employee's base salary for the quarter in question. The method and basis for computing the allowance will be as follows: a. All computations will be based on changes in the revised Consumer Price Index (CPI -W) published by the Bureau of Labor Statistics, U.SDepartment of Labor, Urban and Clerical Wage Earners, U.S. cities, 1967=100. b. The base index month shall be May, 1984. c. Cost of living computations will be made quarterly to determine the percent difference between the CPI -W for the base index month (May, 1985) and for August, 1985 -November, 1985 -February, 1986 -May, 1986. d. Quarterly cost of living allowance pay adjustments will be made effective the first day of the month following the month in which it is determined that the cost of living has increased in excess of nine percent (9%). However, these quarterly cost of living payments are limited to a maximum of two (2) percent of an employee's base salary for the quarter in question. Further- more,any payments made under this Article for the final quarter described in Section (c) shall not be included in the base salary of any employee but shall be paid on a one-time, non-recurring basis. Payments made for the remaining three (3) quarters, if any, shall be included in the employee's base salary. e. No cost of living adjustment will have the effect of reducing the i salary schedules set forth in Article XXVIII, Compensation of this Agreement. Section 2. Longevity Pay. A payment will be made to permanent full-time employees as of December 1, 1985, to reflect years of service with the City according to the following schedule: jLength of Service on December 1 5 years 1 day - 10 years $200.00 10 years 1 day - 15 years 275.00 15 years 1 day 20 years 375.00 20 years I day + 475.00 This payment will be prorated on the basis of monthly segments for members who retire before December 1 in any fiscal year. Any employee who terminates after December 1 will reimburse the City on the same proration. Section 3. A payment of $525 will be made to each permanent full-time bargaining unit employee as of December 1, 1985. In the event that an employee terminates for any reason after December 1, 1985, he/she will j /0gr� I i i f L 22 reimburse the City from this payment on a prorated basis (monthly seg- ments). For example, an employee who retires on January 1, 1986, will return $200.00 of the December 1 payment. Section 4. Each permanent, full-time bargaining unit employee who is a duly certified Emergency Medical Technician as of the first day of the contract benefit period as defined in Article XXVII, Section 1 above, shall receive a payment of one hundred dollars ($100.00) on the second pay day of the fiscal year. ARTICLE XXIX USE OF TIME OFF Policies governing the use of holiday, compensatory and vacation time will apply uniformly on a departmental basis. Once holiday, compensatory and vacation time is approved and sched- uled, its use shall not be denied due to attendance at training sessions by other shift personnel, unscheduled absences of non -bargaining unit personnel (except for sick leave), position vacancies greater than six (6) consecutive months due to termination of employees or creation of new positions, or on a purely arbitrary basis. CITY OF IOWA CITY, IOWA ATTEST: 4J zLa.,.c�� • 2LL) --I IOWA CITY ASSOCIATION OF PROFESSIONAL FIRE FIGHTERS, IAFF, AFL-CIO, LOCAL #610 �]�J v BY: t!/ BY: plvu Date: L:_ I 1 1. j.. I I r � = Or I I L I r J r G O. W d 0uj . a r I X LLb m I 1. 1- 1 . i { I o00 �I co 00 N ' I 1 Wpp 1 nWW i j WI O W !co 1O N i N { � t f Or P f ^Ncoto I 10 r � N � I Nff rff am Nff � •"_ M 0�p 0 1D t ' I: 1�1�M coON m ON es N N rN I �. I m COW 1 I W W"00 NIHM N I- 4O M Cr W IO 1. Cr ^I Or ID m I Oft IH Om Or f •r 10 r N N I f W W 01 W W f co co 1 LL'Jff 000 WOO { r {ONf W1Om WON ' I i nO alll I I ' OWi^ Or M IO N N N r i I. y � � 3 J • N ♦ F- ♦.r .� A i ., - Z L O p N L L1 L I { � o O W u 0 0 or oar oar VI I L I L I L 40 } O. tW+fLL mLL MlL 4 i I I 1 1 I yp OF RECEDING DOCUMENT j 2 I 1 i i r i 4 POSITION TITLE 6 6.54 { 35-01 Hr 7.41 Fire Fighter* - Biwk 732.48 763.84 Ann 829.92 36-01 Hr 19,044.48 Fire Lieutenant* Biwk 21,577.92 22,538.88 Ann 8.09 37-01 Hr Fire Captain* Biwk 906.08 945:28 Ann I: *56 hour work week EXHIBIT A FIRE PAY PLAN FY86 (June 29, 1985) 1 2 3 4 5 6 6.54 6.82 7.12 7.41 7.74 8.09 732.48 763.84 797.44 829.92 866.88 906.08 19,044.48 19,859.84 20,733.44 21,577.92 22,538.88 23,558.08 8.09 8.44 8.84 906.08 945:28 990.08 23,558.08 24,577.28 25,742.08 8.84 9.21 .9.62 990.08 1,031•.52 1,077.44 25,742.08 26,819.52 28,013.44 i i EXHIBIT B P.l IOWA 5UO IOWA 500 HEALTH CARE COVERAGE IOWA 500 coverage combines basic Blue Cross hospital, Blue Shield physician and Major Medical coverages into a single program using deductibles and copayments. And after'the deductible and copayment have been satisfied, the dollar coverage and number of hospital days are unlimited except for Nervous and Mental admissions. In short, the Subscriber shares in the costs of the medically necessary hospital, medical and surgical services provided. However, the Subscriber's share never exceeds $500 per contract per year for covered services, regardless of the number of family members. IOWA 500 plan benefits encourage medical self -maintenance practices by paying for 90% of the covered Usual, Customary and Reasonable charges for: + One routine annual physical examination in a doctor's office or clinic " Home and office calls needed to diagnose or treat a medical condition * Immunizations required by a Subscriber or any person in a Subscriber's family The idea behind IOWA 500 covers e? To encourage continuing medical self -maintenance an re uce thenen t an n r o unneeessar nosPital stays. Inese eTTorts, of course, can help Keep healtn care costs --an rates --in line. THE IOWA 500 Plan Covers These Extensive Services: HOSPITAL CARE 90/10 PHYSICIAN SERVICES 90/10 Inpatient . Home and office vists Semi -private room and board . One routine annual physical Necessary services and supplies exam Operating rooms, intensive care, . Pre -natal and post -natal care coronary and burn care units in physician's office Delivery room for normal delivery, . Immunizations Caesarean section, miscarriage or . Hospital visits and nursing admission for false labor facility visits Necessary laboratory and x-ray services Outpatient . Surgery . Diagnosltc x-ray and laboratory services . Accident care HOME HEALTH CARE 90/10 . Services provided by a Registered Nurse . Services prescribed by a physician i NERVOUS AND MENTAL 90/10 Outpatient - 90 0 to $10,000 Lifetime Maximum. SKILLED NURSING FACILITY 90/10 Un m to oom an oard . Services and supplies E A P.2 THE IOWA 500 PLAN COVERS THESE OTHER SERVICES: These,other• services are subject t0 a $100 contract deductible per calendar year . Prescriptions Anesthetics Nursing Services . Blood plasma . Private -duty nursing services . Casts Ambulance Crutches Air . Durable medical equipment . Ground .Other supplies when ordered by a physician DEDUCTIBLES AND COPAYMENT . Hospital - The Subscriber is responsible for the first two days of semi- private rope and board. (One -day deductible.option also is available). Per Hospital Admission. . Physician - The subscriber pays 105 of the physician's Usual, Customary and Reasonable charges including office calls. IOWA 500 coverage pays the remaining 905. . Other Supplies/Services - The subscriber pays the first $100 per contract Per calendar year for medical supplies and services. These may include prescription drugs, services of a Registered Nurse, ambulance services, hose health care and braces. When the subscriber's expenditures for hospital, physician, and/or other services reach $500 per year, IOWA 500 pays 1005 of all remaining charges. If the subscriber,s'expenditures for hospital, physician., remaining charges upsto antotallamaximum,exppeendituretor$500 1(Outpatient treatment for nervous and mental conditions is paid 90/10 co -payment until Nervous and MenttaalLdoesinot Appplyy toimum sthetOut-of-poocket maximum. CARRYOVER OF DEDUCTIBLE se penses or covered rvices incurred during the months of October. November and December and which are used to satisfy that year's deductible can be used toward satisfying the next calendar year's deductible. loe� 0 uaiva M W P.3 Summary of Soneifts DELTA DENTAL COVERAGE Delta Dental Plan of Iowa coverage not only provides a variety of benefits but also encourages timely and affective dental maintenance. More than 8096 of the dentists in Iowa participate in the Delta Dental program. Doha Dental payment is based on Usual, Customary and Reasonable allowances, subject to deductible and copayment provi- sions of the program. Your Dolts Dental program includes a 'medical necessity' provision which ensures coverage for dental services provided within generally accepted dental practices. Like Blue Cross and Blue Shield of Iowa, the Delta Dental Plan receives claims directly from participating dentists. And we pay them directly for you. That eliminates daims-handling chores for you and your employees — and saves valuable time and money. To provide a program to meet your companyis needs, Delta Dental Plan benefits are available with deductibles, copayments and maxi- mum payment allowances for covered services. These benefits are combined to most your needs: A "a liv MaYrtenattoa bwwfrt includes: j • Routine dnekups at six-month intervals including bitewing x-rays at 12 -month intervals. • Teeth cleaning once every six months. • Topical fluoride applications as prescribed but no more than once every six months. • Full -mouth x-rays once in any three-year interval unless special need is demonstrated. Routine Restorative benefit provides ongoing care including: • Regular cavity fillings. I • Oral surgery (including pre- and post-operative care). • Emergency treatment for relief of pain. Major Restorative benefit covers: • High-cost fillings. • Cast restorations. • Root canal fillings. • Non-surgical treatment for gum diseases. Delta Dental Plan Of Iowa /00 n a Delta Dental Plan of Iowa RATE QUOTATION PLAN II Program Benefits Deductible SingleifFamlly Copayment (Annual) 13 Preventive Maintenance S ® Routine Restorative $ 25/75 - Yo 50 © Major Restorative S alfa 50 ah ❑ Dental Prosthetics S ❑ Periodontics S 96 ❑ Orthodontics Ho S ❑ Dependents to age ❑ Full-time students ❑ Adults Program Maximums Single $ —30— per year Family $ 500 per member, per year Lifetime benefit maximum on Orthodontics $ Program Rates" Single S per month Family $— _ per month These rates guaranteed for 12 months beginning on 7-1-85 if purchased by7-1-85 _ Id loam 'Roles quoted here are based upon census information Provided and acquiring and maintaining a minimum enrollmeN of SV,. of total eligible employees for the duration of the wntrect. '�+ni�e Ir.1.4AvthodsedReThis is a geneof coverage. It is not a statement of contract. Actual coverage is subieci to the terms and and enrollment regulations in force when the contrailnditions specified becomA Meni e�tsell YLllr eel eat P.4 ,a. Delta Dental Plan of lime 10 1 SIDE LETTER OF AGREEMENT BETWEEN CITY OF IOWA CITY AND IOWA CITY ASSOCIATION OF PROFESSIONAL FIREFIGHTERS IAFF, AFL-CIO, LOCAL 510 MARCH 27, 1984 The parties agree that it is their intent that the following additions to the health insurance coverage provisions take effect from April 1, 1984, until modified by mutual agreement of the parties: a. Mandatory Outpatient Surgery Procedures designated by the Iowa Foundation and suitable to be performed on an outpatient basis must be performed on an outpatient basis to be fuliy covered by the health insurance. Extenuating circumstances which would make in-patient surgery medically necessary will be reviewed by Blue Cross/Blue Shield if requested by the physician. Designated surgeries which are not performed on anoutpatient basis, and without prior approval by Blue Cross/Blue Shield, will be paid only at a rate of 50: of charges. b. Maternity Length of Stay Incentive Following admission into the hospital for childbirth, if length of stay for the mother for childbirth is two days or less, as certified by the hospital bill, presented to the Human Relations Department, the employee will receive a check for $100 (minus necessary withholding). c. Overcharge Incentive Employees will receive 25% of the correction of an overcharge* or overpayment when the overcharge/overpayment is initiated and successfully resolved by the employee. (Withholding must be made on all payments to employees.) Maximum payment to employees is $500 (pre -withholding). Documentation of the am- p loyee-initiated corrections should be submitted to the Human Relations Department when the correction is accomplished. Gross overcharges resulting from computer error or similar problems will not be eligible for payment (e.g, received $100 worth of services, billed for $100,000). d. Outpatient Treatment of Substance Abuse This option would make available, but not mandatory, payment for outpatient treatment of substance abuse. Employees wishing to utilize insurance coverage for purposes of substance abuse treatment must submit to evaluation by a substance abuse treatment agency selected by the City prior to treat- ment. CI OF CIT By: Date: IOWA CITY ASSOCIATION OF PROFESSIONAL FIREFIGHTERS, IAFF, AFL-CIO, LOCAL #610 By: Qu+..Rd1 a• (aye Date: N- L - 84 /'Og� a RESOLUTION NO. 85-175 RESOLUTION AUTHORIZING AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE POLICE LABOR RELATIONS ORGANIZATION OF IOWA CITY TO BE EFFECTIVE JULY 1, 1985 THROUGH JUNE 30, 1987. WHEREAS, the City of Iowa City, Iowa (hereinafter the City), and the Police Labor Relations Organization of Iowa City (hereinafter the Union), through their designated bargaining representatives, have negotiated a tentative collective bargaining agreement to be effective July 1, 1985, through June 30, 1987, a copy of which Agreement is attached to this resolution and by this reference made a part hereof, and WHEREAS, the City desires to approve the Agreement, finding that it will promote efficient municipal operations, thereby providing residents of the community with municipal services; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The above -referenced Agreement between the City and the Union is hereby approved by the City. 2. The Mayor is hereby authorized and directed to sign, and the City Clerk to attest, the Agreement. It was moved by Erdahl and seconded by Ambrisco the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Ambrisco X Baker X Dickson X Erdahl X McDonald X Strait X Zuber Passed and approved this 4th day of June L7� VZZ AYOR ATTEST: CITY -CLERK /obs I M CONTRACT BETWEEN CITY OF IOWA CITY AND THE POLICE LABOR RELATIONS ORGANIZATION OF IOWA CITY JULY 1, 1985 TO JUNE 30, 1987 i I i i /OBS i TABLE OF CONTENTS ARTICLE PAGE Preamble , 1 Article I -- Recognition 2 Article II -- Management Rights . . . . . . . . . . . . . . . 2 Article III -- Check Off . . . 2 Article IV -- Union Business Agents. 3 Article V -- Union Meetings. . . . . . . . . . . 3 Article VI -- Bulletin Boards. . . . . . . . . 4 Article VII -- Seniority . . .q Article VIII -- Daily and Weekly Hours of Work . 5 Article IX -- Overtime -Standby . . . . . . . . . . . . . . . . 6 Article X -- Holidays. . . . . . . . . .7 . . . . . . . . . . Article XI -- Vacations. . . . . . . . . . . . . . 8 Article XII -- Sick Leave. . . . . . . . . . . . . . . . . . g Article XIII -- Special Leaves . . . . . . . 10 Article XIV -- Lay -Offs. . . . . . . .13 . . Article XV -- Training . . . . . . . . . . 13 Article XVI -- Personnel Transactions. . . . . . . . . . 14 Article XVII -- Shift Transfers. . . . 14 Article XVIII -- Insurance . . . . . . . . . 15 Article XIX -- Equipment . . . . . . . .. . . . 15 Article XX -- Weapons and Equipment . . . . . . . .. . . 16 Article XXI -- Adequate Facilities . . . . . . . . . . . . . . . . . . 16 Article XXII -- Uniforms . Article XXIII -- Duty Outside the City . . . . . . . . . . . . 17 Article XXIV Article XXV -- -- Supplemental Employment. . ., Position Classification . . . 17 Article XXVI -- . . Grievance Procedure. . .. , 18 . . . 18 Article XXVII -- Effective Period. . . . . . 21 Article XXVIII -- Campensation . . . . . . . . . . . . , . . 21 Article XXIX -- Public Emergency . . . . . . . . . . . . . . . . 22 Article XXX -- General Conditions . . . . . . . . . . . . . . . . 22 i I i i /OBS i PREAMBLE THIS AGREEMENT is executed by the CITY OF IOWA CITY, IOWA, called "City," and the POLICE LABOR RELATIONS ORGANIZATION OF IOWA CITY called "Union." The City and the Union agree that the provisions of this Agreement shall 'apply to all officers covered by the Agreement without discrimina- tion. That parties specifically agree to the following Articles: I 3 ARTICLE I I RECOGNITION i Section 1. The City recognizes the Union as the exclusive bar- gaining agent for all employees within the classification set forth in i Section 2 of this Article. Section 2. The bargaining unit covered by this Agreement shall in- clude all Iowa City police officers and does not include the Police Chief, Captains, Sergeants, and any other individuals who are or may become con- fidential, administrative, supervisory, or less than halftime employees or those excluded by Chapter 20, Code of Iowa. Section 3. The City and the Union will negotiate only through au- thorized representatives and there will be no private agreements between officers and supervisors contrary to the terms in this Agreement. Section 4. The City agrees that it will not sponsor or promote, financially or otherwise, any other group or labor organization, for the purpose of undermining the Union; nor will it interfere with, restrain, coerce, or discriminate against any of its employees in connection with their membership in the Union. ARTICLE II MANAGEMENT RIGHTS Section 1. Except as limited by the provisions of this Agreement, nothing herein shall be construed to restrict, limit, or impair the rights, powers, and the authority of the City under the laws of the State of Iowa and the City's ordinance. These rights, powers and author- ity include, but are not limited to, the following: a. To direct the work of its employees. b. To hire, promote, demote, transfer, assign and retain officers within the Iowa City Police Department. C. To suspend or discharge officers for proper cause. d. To maintain the efficiency of governmental operations. e. To relieve officers from duties because of lack of work or for other legitimate reasons. f. To determine and implement methods, means, assignments in per- sonnel by which its operations are to be conducted and to de- velop and enforce rules of work and safety standards. g. To take such actions as may be necessary to carryout its mis- sion. h. To initiate, prepare, certify and administer its budget. i. To exercise all powers and duties granted to it by law. ARTICLE III CHECK OFF Section 1. The City agrees to deduct Union membership fees and dues in a specific dollar amount once each month from the pay of those employ- ees who individually authorize in writing that such deductions be made. /o8S i I I K Authorizations delivered to the City ten (10) days prior to the first day of a month shall become effective on the first day of the succeeding month. Any change in check off shall be authorized by the individual, Section 2. Check off moneys will be deducted from the first pay check of each month, and shall be remitted, together with an itemized statement, to the Union Treasurer within the ten (10) days after the de- ductions have been made. Section 3. The City will not deduct dues beginning the first of the month after which the officer is no longer a part of the bargain- ing unit. An officer may voluntarily cancel or revoke authoriza- tion for check off upon ten (10) days written notice to the City and the Union. Section 4. The City agrees to withhold, upon receipt of proper au- thorization from an officer, the sum of Five Dollars ($5.00) monthly from each officer's salary to be paid by the City at least once quarterly to Treasurer, Local 16 of the Iowa City Policeman's Association. Section 5. The City will not be liable for damages arising by virtue of mistakes in connection with funds collected under the provisions of this Article. ARTICLE IV UNION BUSINESS AGENTS Section 1. The Union shall have the right to designate agents, not to exceed two (2) persons at any one time, who shall have access to City facilities during regular working hours for the purpose of investigating and administering matters relating to this Agreement. Section 2. The Union shall notify, in writing, the City Manager and Chief of Police after making such designation which notification shall contain the name of the party or parties thus designated, and the purpose of such investigation. Any such investigation or administration shall be conducted so as not to interfere with routine City business, and any such agent shall comply with City safety and security regulations. ARTICLE V UNION MEETINGS Section 1. Officers may use City facilities when available for the purpose of holding scheduled Union meetings. Section 2. With the permission of the Chief of Police, officers on duty may be permitted to attend any Union meeting. /v8s . __..__ -_..... _ ______ ..__._.___..-____. 4 ARTICLE VI BULLETIN BOARDS Section 1. The City shall provide a bulletin board to be lo- cated in the Police Department to enable the Union and officers to post notices. A posted notice shall not contain any political endorse- ment or any libelous material and no political notice shall be posted urging support of any specific cause or candidate. Section 2. Uithout the express permission of the Chief of Police, no posting will be permitted in any place in the Police Department other than on the bulletin board. ARTICLE VII SENIORITY Section 1. Seniority shall mean the status, priority, or precedence obtained as a result of continuous length of service as an Iowa City po- lice officer. Seniority shall commence on the date of employment as an Iowa City police officer and shall become applicable immediately following completion of the probationary period. Section 2. The City in cooperation with the Union shall maintain and keep posted on the bulletin board referred to in Article VI, a list of officers who have attained seniority and shall keep said list current. The list shall be prepared with the senior officer's name appearing at the top of the classification. Section 3. An officer shall lose seniority rights upon: a. Resignation. b. Discharge for just cause. c. Absence from work for a period of three (3) consecutive sched- uled working days without notifying the City or without good excuse. d. Giving a false reason for leave of absence. e. Failing to report for work within fifteen (15) days after notice from the City (by - United States Certified Nail with Return Re- ceipt Requested to last known address) notifying him/her to report for work following lay-off. Section 4. Seniority shall accrue during all special leaves, disa- bilities, sickness, 'vacation or other periods of time unless there is a specific provision to'the contrary in this Agreement. In the event that more than one individual has the same seniority date the order of senior- ity will be determined by lot. Section 5. Except as otherwise specifically provided herein, senior- ity shall be the controlling factor to be considered in making determina- tion� for vacations, leave schedule, lay off, and recall. however, the City's affirmative action commitment will prevail for lay off and recall where required by Federal or State law. /O 8S 5 j ARTICLE VIII J DAILY AND WEEKLY HOURS OF WORK Section 1. Work Week a. The work week for officers who are not working a continuous shift shall consist of five (5) consecutive eight (8) hour days commencing on a day agreed upon by the officer and his/her supervisor. b. The work week for all other officers shall commence on a date to be arranged between the Union and the City and thereafter shall continue on the following schedule: (1) Six (6) consecutive eight (8) hour days followed by two (2) consecutive days off for four (4) consecutive periods; and thereafter (2) Six (6) consecutive eight (8) hour days followed by three (3) consecutive days off; and thereafter (3) Five (5) consecutive eight (8) hour days followed by three (3) consecutive days off; and thereafter (4) A repetition of the above schedule. C. Days off shall be defined as beginning with the end of the last regularly scheduled working day and ending at the start of the next regularly scheduled working day as set forth in the sched- ule in Section 1, subsection b. For example: (1) For an officer assigned to the 7am to Spm shift, days off shall commence at 3:00 pm on the last regularly scheduled working day and end at 7:00 am on the next regularly sched- uled.working day. (2) For the 3 pm to 11 pm shift, days off commence at 11 pm on the last regularly scheduled working day and end at 3 pm on the next scheduled working day. (3) For the 11 pm to 7 am shift, days off commence at 7 am on the last regularly scheduled working day and end at 11 pm on the next scheduled working day. Section 2. Work Day. A work day shall consist of eight (8) con- secutive hours with the officer reporting fifteen (15) minutes prior to the commencement thereof and staying, if requested to do so, fifteen (15) minutes after such work period. Section 3. Rest Periods. To the greatest extent possible, each officer shall be gran e—d two (2 fifteen (15) minute rest periods during each work day. The first rest period to occur between the second and third hour, and the second rest period to occur between the fifth and sixth hour. The rest periods set forth herein may be varied upon mutual agreement of the officer and his/her supervisor. /o8S I i i ■ Section 4. Lunch Period. To the greatest extent possible, each officer shall be granted a lunch period of not less than thirty (30) min- utes during each work day between the third and sixth hour thereof unless otherwise mutually agreed between the officer and his/her supervi- sor. Section 5. Notification. To the greatest extent possible, an officer shall be notified twenty-four (24) hours in advance if he/she is required to work on a day off. Section 6. Straight Time Pay. Straight time pay (sometimes herein referred to as regular pay or regular wage) shall mean the base hourly rate paid for the regular working day and working week. In implementing negotiated across-the-board salary increases, the base hourly rate shall be multiplied by any negotiated percentage increase, rounded in accordance with mathematical standards, to obtain the new base hourly rate. Base hourly rate multiplied by two thousand eighty (2080) equals annual salary. ARTICLE IX OVERTIME - STANDBY Section 1. Overtime. With the exception of Section 8 of this Article, overtime is wor per ormed by an officer in excess of eight (8) hours a day, forty (40) hours a week, or minimal call-in time as herein- after defined. All overtime work shall be the subject of a written instrument specifying the overtime thereof and each officer shall receive a copy of any such instrument after the same has been approved or disap- proved.by the City. Authorization by the shift commander is required for i overtime work. i Section 2. Overtime will be compensated at the rate of one and one-half (1-1/2) times the base hourly rate of the officer. Overtime may not be obtained from two sources for the same time. Section 3. An officer who has left work and is recalled with less than twenty-four (24) hours prior notice shall receive credit for a mini- mum of two (2) hours of overtime. Section 4. Overtime Equalization. a. To the greatest extent possible, overtime shall be assigned to officers equally considering seniority, the type i of work required, the ability of the individual offi- cer, his/her availability, and his/her desire to per- form the overtime service. b. The City shall maintain and post (at least monthly) in a prominent place in the Police quarters, a list of classifications showing overtime hours worked by each officer, and shall keep such list current with accumulated overtime being credited forward. Overtime accumulation shall commence on July 1 of each year (see Section 7 below). 7 c. The parties agree that the above overtime equalization pro- visions or any other provisions of this contract shall not be construed to mean that overtime is voluntary. Employees requested to work overtime are required to do so. Section 5. Overtime Rest Period. If an officer is required to work two (2) or more hours immediately following and beyond his/her normal work day, he/she shall receive either: a. A rest period of at least one-half (1/2) hour immediately following his/her normal work day, or b. One additional one-half (1/2) hour of paid compensation at the overtime rate as the officer and his/her supervisor may determine. Section 6. Stand-by Time. The parties realize that it may be necessary or desirable for the City to require officers to be available on a stand-by status where they may be called to duty upon short notice. The City shall advise such officer at the earliest possible date of any such required stand-by service, and the officer shall receive one hour of compensation at straight time for each eight (8) hours of stand-by time. This provision shall not be applicable to detectives on normal week or weekend call. Section 7. Accumulated Overtime. Overtime accumulation for time off shall not exceed forty (40) hours in any one fiscal year and any ex- cess in accumulation over forty (40) hours shall be paid. Any overtime accumulated at the end of the fiscal year shall be paid. However, accumulated overtime may be carried over from one fiscal year to the next, to be used as time off only, and must be used by September 1. Section 8. The greater of two (2) hours or actual time spent will be credited to an officer when, in obedience to a subpoena or direction by proper authority, appears for the federal government, the State of Iowa, or a political subdivision, or in a private litigation when not a party to the litigation and when such appearances arise from the performance of his/her duties, obligations, or activities as a police officer. Overtime earned as defined in this section will be compen- sated at the appropriate overtime rate. ARTICLE X HOLIDAYS Section 1. The following days shall be paid holidays for officers: New Year's Day (January 1); Washington's Birthday (third Monday in February); Memorial Day (last Monday in May); Independence Day (July 4); Labor Day (first Monday in September); Veteran's Day (November 11); Thanksgiving Day (fourth Thursday in November); the Friday after Thanks- giving; Christmas Day (December 25); and one personal leave day. /os.S 8 Section 2. In addition, there shall be granted to officers who do not work a continuous shift the day before or after Christmas, or the day before or after New Year's Day as an additional holiday. The City Manager may direct that officers observe a particular day for this holiday but if the Manager fails to make such designation by December 15 of the calendar year in question, the officer may select a particular day between December 17 and January 6 subject to the approval of his/her supervisor. Such officers will be allowed to take the day preceding or following a holiday as designated by the City Manager if the holiday falls on the officer's day off. Section 3. Police officers on a continuous shift shall receive eighty-eight (88) hours of holiday credit on July 1 annually. Any con- tinuous shift officer who begins work after July 1 of any year will re- ceive credit for the remaining holiday dates until the following July 1. If an officer separates after July 1 of any year, those holiday dates which have been credited but which have not as yet occurred will be deducted for the purpose of considering separation pay. e.g., Officer A receives credit for eighty-eight (88) hours of holiday time on July 1. The officer terminates on November 1 and HAS NOT USED ANY holiday hours. He/she would be paid sixteen (16) hours of holiday pay (Independence Day and Labor Day). e.g., Officer B receives eighty-eight (88) hours of holiday credit on July 1. Officer B terminates November 1 and HAS USED forty (40) holiday hours. Only two (2) holidays (Independence Day and Labor Day) have occurred prior to termination, therefore twenty-four (24) hours (40 used less 16 occurring) would be deducted from the last week's wages. If an officer works a full shift on a holiday, four (4) hours of addi- tional holiday credit will be given during the pay period in which the holiday occurs. If an officer works more or less than a full shift on a holiday, the premium pay will be prorated to the nearest whole hour based on time worked. I Section 4. For the purpose of this Article, the holiday begins at 11:00 p.m, on the day preceding the holiday date and continues for a pe- riod of twenty-four (24) hours thereafter. The shift starting time con- trols holiday designation. For non -continuous shift officers, a holdiay which occurs on Sunday will be observed on the following Monday. One which falls on Saturday will be observed the preceding Friday. ARTICLE XI VACATIONS Section 1. Vacations shall be earned and accumulated b a Y pay Pe' riod according to the following schedule: I __ _. _... _..._... ___.__..__..._...'.._ G Length of Service Days Earned Per Month 0-5 years 1 5-10 years 1 1/4 10-15 years 1 1/2 15-20 years 1 3/4 20 years plus 2 The maximum annual carryover from one year to another shall be two hundred twenty-four (224) hours. The maximum number of hours eligible for payment upon separation shall be one hundred ninety-two (192) hours. ARTICLE XII SICK LEAVE Section 1. Accumulation. Officers shall be granted one (1) day of sick leave for each month, and shall have the right to accumulate un- used sick leave up to a maximum of 1440 hours (180 days). Sick leave shall not be granted for an officer having a leave without pay. Any offi- cer granted a paid leave shall continue to earn sick leave. Upon termination of employment other than for cause, the City shall pay for all accumulated sick leave on the basis of one-half (1/2)of the officer's then current hourly base salary, provided, however the dollar amount of the payment may be up to but shall not exceed the amount that an officer would have been due if he/she had terminated on June 28, 1985. Officers hired on or after June 29, 1985, are not eligible for payment under the provisions of this paragraph. An officer must have been employed by the City for at least one year in order to be eligible for payment of accumulated sick leave upon termination. Section 2. Use of Sick Leave. a. After completion of the initial probationary period, a day of accmulated sick leave shall be used for each day an officer is sick and off work during a work week, or if less than a day, on an hour -to -hour basis. A doctor's statement regarding the nature of the illness and recovery therefrom may be required. A supervisor may request an individual examination, if it is deemed in the best interest of the city and the employee. Said examination shall be at the City's expense and the City will have the right to designate the doctor. Reasonable noti- fication by the supervisor of the need for a doctor's state- ment will be given in order to allow time to comply. b. In addition to sickness of an officer, sick leave may be used for: (1) Duty connected disability. (2) Serious illness or hospital confinement of a spouse or child, or critical illness of the officer's mother, father, mother -in -taw, father-in-law, brother, sister, or grandparents, pregnancy related illness or recovery of an officer's spouse, as well as any other relatives or members of the immediate household of the officer up to a maximum of forty (40) hours per occurrence. /offs- 10 (3) Health maintenance needs, e.g., doctor or dentist appointments. The officer will make every attempt to schedule such appointments in off-duty hours. Section 3. Notification. An officer shall notify his/her supervisor or a supero sor on duty on the shift immediately preceding his/hers, as soon as reasonably possible, of any sickness or illness which will cause him/her to miss work and unless such notification is given within one (1) hour after the beginning of the work day, the absence will not be charged to sick leave, but may be charged to other accumulated leaves or to leave without pay. Employees who become sick on duty shall notify the shift supervisor before leaving duty. Section 4. In the event an officer is injured or disabled on the job requiring time from work, no deductions shall be made from the offi- cer's accumulated sick leave unless such officer requires more than two (2) working days in which to recuperate and return to work. ARTICLE XIII SPECIAL LEAVES Section 1. On -the -Job In'ur . upon application the City may, in addition to any other leave, g� leave of absence with pay in the event of an injury or illness of an officer while on duty provided the following conditions exist: a. That the injury or illness is determined compensable by the Iowa City Police Pension Board (I.C.P.P.B.), and b. The medical advisor of the I.C.P.P.B. determines that time off from work is required. If the above provisions are applicable, leave with pay will be granted during the remaining time on the shift when the injury occurs and for a period of two (2) days thereafter if authorized by the I.C.P.P.B. If the injured or disabled officer requires more than two (2) days in which to recuperate and return to work, any additional absence will be charged to sick leave or if sick leave is exhausted, to leave of absence with pay until a temporary disability pension is granted by the I.C.P.P.B. after which determination the sick leave and any other leaves used for such purpose shall be restored. In the case of apparent on-the-job injury, the Police Chief, with approval from the City Manager, may waive conditions a. and b. above and approve a leave of absence with pay prior to a determination of compen- sability by the I.C.P.P.B. However, in the event that the injury or illness in question is subsequently determined to be non -compensable by the I.C.P.P.B., the officer shall reimburse the City for the leave advanced, using current accrued leave, then future accrued leave, then final pay. Section 2. Funerals. An officer will be granted up to three (3) days per occurrence with no loss of compensation nor loss of accrual from sick, annual, nor compensatory time to attend the funeral of his/her Spouse* children, mother, father, stepparents, sister, brother, mother-in-law, father-in-law, grandparents, aunt or uncle, brother-in-law, I /o B,S H 11 sister-in-law, permanent member of the immediate household, or for a military funeral in which such officer participates in the ceremony. If additional time is needed, an officer shall be permitted to use up to three (3) days per occurrence of his/her accumulated sick leave with the approval of his/her supervisor. Section 3. Leave of AbsenceWithout Pay. A leave of absence without pay is a predetermined amount of time off from work, which has been recommended by the Chief of Police and approved by the City Manager. Generally, such leave shall not exceed twelve (12) months. Upon termina- tion of any such leave of absence, the officer shall return to work in the same step or capacity as when he/she left and will receive compensation on the same basis as if he/she had continued to work at his/her regular position without leave, provided that during such period, no officer shall earn sick, vacation, or other leave. In the event an officer fails to return to work at the end of any such leave, he/she shall be deemed to have voluntarily resigned or, if ap- plicable, voluntarily retired on the last day of work prior to such leave. During a leave of absence without pay, the officer: a. Cannot pay retirement contributions if the leave exceeds one (1) month in duration. b. Shall not receive any other job benefits during the period of absence. c. Must use all accumulated vacation and compensatory leaves to which he/she is entitled prior to the time that the leave without pay commences. d. Shall not accrue seniority during leaves exceeding thirty (30) days. e. Must pay prorated health, dental and life insurance premiums falling due during any month the employee is not on the payroll, if coverage is desired, as follows: 1. For any calendar month during which the employee is on unpaid leave not exceeding ten working days and insurance coverage is desired, the City will pay the cost of the insurance premiums for Medical, Dental and Life insurance. 2. For any calendar month during which the employee is on unpaid leave in excess of ten working days and insurance coverage is desired, the employee must pay 1/12 of the insurance premium for each working day beyond ten working days that the employee is on unpaid leave of absence. The remainder of the premium will be paid for by the City. 3. The employee may choose which insurance coverages, if any, are to be retained during the unpaid leave of absence. �t7�s i i I I 12 4. Payment for insurance coverages desired by the employee may be deducted from current or future pay due to the employee. Failure to return from an unpaid leave where insurance coverage was desired will result in the City billing the individual for costs which would otherwise have been deducted from the employee's pay. The Chief of Police may make exceptions to the above conditions (a. through d.) for leaves not exceeding ten (10) working days. Section 4. Jury Duty. Any officer summoned for jury duty shall receive regular standard time pay during any period of jury service and shall earn and be entitled to all benefits as if on duty without charge against sick or vacation leave. The City shall receive the pay earned from such jury service but the officer shall receive allowance for mileage and expenses unless furnished by the City. An officer who is summoned for juryy duty but is not selected to serve on the jury and is discharged with an hour or more remaining on his/her shift shall return to work. Section 5. Witness Fees. An officer shall be granted leave with pay when required to be absent from work for the purpose of testifying in court or appearing in response to any legal summons which falls under the provisions of Article IX, Section 8, of this agreement, and the City shall receive the witness fees except the witness fees paid to an officer for off duty periods which belong to said officer. Section 6. Military Leave. Officers belonging to or called by any branch of the Armed Forces of the United States shall, when ordered to active service, be entitled to a leave of absence for such period of time that the member serves in such capacity and until discharged therefrom. The City shall comply with applicable law in regard to military leave. Officers subject to the foregoing shall, upon re -instatement to City employment, retain their original employment date for the purpose of determining seniority and eligibility for salary ad- vancement just as though such time spent in service of the United States had been spent in regular employment with the City. Section 7. Voting Time. An officer shall be permitted to vote during the work day in any national, state, or local election if it is not reasonably possible to vote during off hours, and no charge shall be made for time spent for such purpose. Section 8. PregnancyLeave. A pregnant officer shall be entitled to a leave of absence without pay if she is physically incapaci- tated as a result of pregnancy or related cause at the exhaustion of other accumulated leaves. All officers requiring such leave shall notify the Chief of Police or designee prior to the anticipated date of birth and shall substantiate their condition by a doctor's statement. Officers may work during pregnancy if health permits. Those granted leave under this Section shall present a doctor's statement as to pregnancy and recovery therefrom and within fourteen (14) days following birth, miscarriage, or abortion, the officer shall advise the City of the date by which the officer will return to work. Unless the officer returns to work by such date, or any other date by reason of ex - /Ms 13 tension granted by the City, the officer will be considered to have volun- tarily resigned or retired. The officer will return to work as soon as she is medically able to do so. ARTICLE XIV LAY-OFFS Section 1. Lay-offs shall mean the situation in which the City is forced to relieve officers from duty because of lack of funds or pursuant to Chapter 400, Section 28, of the current Code of Iowa. Section 2. Officers separated because of lay-off will be given formal written notice at least two (2) weeks in advance of the separation date or two (2) weeks of regular base pay in lieu of such notice. ARTICLE XV TRAINING Section 1. To the greatest extent possible, an officer shall receive or have the opportunity to attend training programs, and for such purpose each officer shall be treated in a fair manner. Section 2. The City may require attendance of an officer at any location for the purpose of training on the basis of a normal duty day assignment. The City will, in addition to paying the cost of the program, pay for meals, lodging, the expense of transportation, tuition, and the necessary books and supplies. Section 3. No officer will be required to participate in any training program while on vacation or sick leave and cannot be re- quired to participate in any such program on a day off unless the City pays said officer one hundred fifty percent (150%) of his/her hourly base pay. This section shall not be applicable to officers on a probationary basis. Section 4. In the event an officer is not performing his/her duties satisfactorily, the City may require such officer to complete a special training course as recommended by the City in an effort to assist said officer to achieve satisfactory performance of his/her duties. Any such requirement shall be at the expense of the City upon approval by the Chief of Police. Section 5. Upon approval of the Chief of Police, an officer shall be entitled to attend a non -required training program. Time spent in training shall not be charged against an officer's overtime, days off, sick or vacation leave, provided said program is job related as deter- mined by the Chief of Police. Section 6. This Article shall not be applicable to training pro- grams attended by an officer on a voluntary basis when not on duty. /obs' �4 14 I ' Section 7. The City shall post and maintain on the bulletin board referred to in Article VI a schedule of City approved training programs, including the details thereof such as starting date, duration, location, etc. An officer may attend any such offered course or program at his/her own expense with the approval of the Chief of Police which shall not be unreasonably withheld. ARTICLE XVI PERSONNEL TRANSACTIONS - RULES I Section 1. An officer will be given copies of all documents placed in his/her personnel file within ten (10) days of the time any such document is placed therein. No document will be considered for the pur- pose of evaluation, promotion or discipline of an officer unless such document has been placed in the personnel file. Section 2. The City will promulgate departmental rules and regu- lations and provide each officer with a copy thereof. Upon promulga- tion of said rules and regulations, all prior rules, regulations, directives, and general orders, except as specifically noted in writing, i will be cancelled. Section 3. Minor infractions shall be removed from an officer's i file within a period of one (1) year after the filing of the documentation and action taken, and thereafter shall not be considered for any purpose whatever. ARTICLE XVII SHIFT TRANSFERS Section 1. In the event that an officer having seniority desires to transfer to a different shift, he/she shall make ap- plication to the Chief of Police. The Chief of Police will not unreasona- bly withhold permission to transfer after considering the ability and experience of the officer, the nature and type of work to be performed on the shift, and the need for personnel having certain qualifications on said shift. No officer shall be permitted more than one (1) transfer during any one (1) calendar year. In the event an application for transfer is filed because of an emergency, the Chief of Police will give special consideration to the facts and circumstances related thereto. i Subject to the foregoing, officers may trade shifts provided that the Chief of Police approves any such transfer. Section 2. No officer who is transferred shall lose any days off, sick or vacation leave by virtue of such transfer unless mutually agreed by the offirer and the City. t i t I 15 Section 3. The employer agrees to provide to each affected offi- cer written reasons for and reasonable notice of involuntary shift trans- fers with due regard for seniority. To the greatest extent possible, such notice shall precede the effective date of transfer by fourteen (14) days. ARTICLE XVIII INSURANCE j Section 1. The City shall, at no cost to the officer, maintain for each officer and eligible dependents the medical insurance policy now in existence or its equivalent in coverage. The parties agree j to actively pursue incentives and/or alternatives to the existing health care plan and pledge their mutual cooperation to achieve this end. However, no such programs will be implemented except upon mutual agreement by the City and the Union. The parties shall negotiate increases in health care costs in the future. I Section 2. The City shall provide, at no cost to the officer, single coverage dental insurance for each officer. The parties shall negotiate increases in single dental care costs in the future. i Section 3. The City shall provide, at no 'cost to the officer, a policy insuring the life of said officer in an amount equal to his/her f annual salary. Any fraction of $1000 in annual salary shall be rounded . off to the next higher thousand. I ARTICLE XIX EQUIPMENT Section 1. Officers shall not be required to operate motor vehi- cles if the operation thereof is hazardous or unsafe to the officer or the public. The City will comply with all of the safety requirements of the 1 City, state, and federal laws. Section 2. Any officer operating a motor vehicle shall, at some i period during or immediately following the work day, report any defect noticed by him/her in said vehicle to the shift commander. Section 3. All other equipment furnished by the City shall be maintained by the City in good working condition and in accordance with all applicable safety standards. j Section 4. The City will furnish required motor vehicles and other required equipment. i Section 5. An officer who is required to operate a motorcycle or to perform walking patrol in inclement weather will be provided with ade- quate protective clothing as reasonably determined by the Chief. Section 6. To the greatest extent possible, officers shall prop- erly use the equipment furnished by the City. i I _'T 16 Section 7. Equipment issued by the City shall be returned to the City at such time as the employment of an officer is terminated. Nonexpen- dable items not returned will be paid for by the officer. Section 8. The City shall provide appropriate regulation equipment in accordance with applicable safety regulations. Section 9. Each officer on duty, regardless of assignment or proximity to other officers, shall be provided with a proper functioning portable two-way radio capable of transmitting and receiving on all the radio frequencies assigned to the Iowa City Police Department. In addition, officers assigned to walking, traffic control, or any other assignment which creates difficulty in hearing radio i transmissions shall be provided with a remote speaker/microphone attachment to the portable radio unit enabling the officer to hear radio transmissions without removing the portable radio from its belt carrier. i ARTICLE XX ' WEAPONS AND SPECIAL EQUIPMENT I Section 1. Service ammunition for regulation weapons shall be provided by the City. ! Secti•-in 2. The City shall provide at least fifty (50) rounds of ) target ammunition monthly for each officer required to carry a weapon to enable the officer to maintain efficiency with the weapon. The Chief of Police shall prescribe the use to be made of such ammunition. Section 3. The City will furnish within a reasonable period of time some bullet-proof vests with the number, type and quality being de- termined by the Chief of Police. ARTICLE XXI ADEQUATE FACILITIES Section 1. The City shall provide adequate locker and other fa- cilities separately for male and female officers. ARTICLE XXII UNIFORMS i Section 1. The City shall provide each officer with uniforms used in the performance of the duties of police officers (original issue - new equipment). a. One (1) winter and one (1) summer regulation hat. b. Three (3) regulation ties. c. Six (6) winter and six (6) summer permanent press regu- lation shirts. d. Four (4) pairs of regulation trousers. j e. One (1) winter and one (1) summer regulation jacket. f. One (1) raincoat, reversible, consisting of a black side and a reverse side of a reflective International Orange. i ;I 17 g. Two (2) regulation hat covers. h. Two (2) pairs of regulation winter gloves. i. One (1) regulation pants belt. Section 2. Each plain clothes person will receive an allowance of two hundred ($200.00) dollars at the end of every four (4) months for clothing. Upon submission of receipts by an officer, the City shall pay for cleaning of uniforms or plain clothes officer's clothing and/or shoes and/or boots related to employment up to a total annual allowance of one hundred dollars ($100.00) per officer. Receipts shall be submitted to the Chief of Police or his/her designee by the first day of the month and shall be paid by the City within 30 days. Section 3. The expenses of standard tailoring for proper fit upon , issue shall be paid for by the City. i Section 4. Replacement: i a. Clothing damaged in the line of duty shall be ordered within seven (7) days of receipt of the report of loss or damage. b. All uniforms shall be replaced by the City as needed upon the determination of the Chief of Police. In order to receive replacements, the items to be replaced must be surrendered to the designated supervisor. This clothing shall be ordered within seven (7) days of receipt by the designated supervi- sor. ARTICLE XXIII DUTY OUTSIDE THE CITY Section 1. In the event the City directs any officer to perform duties outside the corporate limits of the City of Iowa City, such officer shall receive every benefit, right, and privilege to which he/she would have been entitled had said duties been performed within the corporate limits of Iowa City, Iowa. In addition, an officer shall be entitled to such benefits, rights, and privileges if engaged in "hot pursuit" of an offender outside the corporate limits of Iowa City, Iowa. ARTICLE XXIV SUPPLEMENTAL EMPLOYMENT Section 1. Officers shall be permitted to augment their income by i other employment provided that said other employment does not conflict with the duty hours of the officer or with the satisfactory or impartial performance of duties as a police officer for the City of Iowa City. Section 2. The officer agrees tr notify the City in advance of the name, address, and telephone number of any employer, and if the sup- plemental employment is related to or along the lines of police work, to notify the City of the work schedule, compensation, and specific duties in addition to the above information. /4 9-5- 18 ARTICLE XXV POSITION CLASSIFICATION Section 1. For salary purposes, there shall be no distinction between patrol officers, detectives, juvenile officers, or other posi- tions not having civil service certification. Section 2. In the event that any officer is designated in a higher job classification on a temporary basis, said officer shall receive his/her own pay or the pay designated for such other classifica- tion in which he/she is temporarily serving, whichever is higher, pro- vided: a. That the pay in the temporary classification shall not be applicable until the officer has served at least fifty (50) days or more within one calendar year in such other capacity. ARTICLE XXVI GRIEVANCE PROCEDURE Section 1. Definition - General Rules a. The word "grievance" wherever used in this Agreement shall mean any difference between the City and the Union or any officer with regard to the interpretation, application, or violation of any of the terms and provisions of this Agree- ment. i b. An officer will not be required to be represented by a Union steward at any grievance hearing. A steward shall have the right to be present for the purpose of ascertaining whether or not the issue involved has any application to the Union gener- ally or to other officers who have not filed a grievance. The Union shall have the right to designate four (4) stew- ards and four (4) alternate stewards for the purpose of repre- senting officers in the investigation and presentation of grievances. The Union shall be given written notice to the City Man- ager and Chief of Police the names and address of stew- ards and alternate stewards for the purpose of representing officers. Not more than a total of ten (10) hours per month paid time may be used by the stewards in the resolution of employee grievances. No more than one steward shall represent a grievant at any one grievance hearing. Grievance procedures occurring on duty time will be scheduled so as not to inter- fere with assigned police work. Permission to process griev- ances will not be unreasonably denied. c. An officer shall use this grievance procedure, except where otherwise provided by law, for the resolution and determinati- on of disputes which arise under the terms and conditions of this Agreement. If an officer proceeds beyond Step 3 of Section 2 of this Article XXVI in connection with any griev- ance, such action shall constitute an election by said officer i 19 to proceed under the terms of this Agreement and shall be a waiver of anyy other remedy available except as specif- ically provided by law. d. The grievance procedure shall be available to any officer who is not awarded an increase in salary advancement to which the officer would be entitled by virtue of time in grade. e. Unless a grievance is appealed as hereinafter provided, it shall have no further validity or effect. If a re- sponse to a grievance is not received within the time limita- tion hereinafter provided the grievant may proceed to the next step in the grievance procedure except the time limitation referred to in this Article may be extended by agreement of the parties. f. Unless otherwise specifically agreed by the Union and the City, each grievance will be separately heard and determined. g. Steps of the grievance procedure may be waived by mutual con- sent of the parties. i. h. The word "day" as used in this Article shall mean working day and shall exclude Saturdays, Sundays, and holidays. Section 2. Procedure. A grievance that may arise shall be pro- cessed and settled in the following manner: a. Ste211. The grievance shall be presented orally for discus- sTon between the officer involved, the steward, and the appro- priate City supervisor within five (5) working days after knowledge of the event giving rise to the grievance. The supervisor shall either adjust the grievance or deliver his/her answer to the aggrieved officer and steward within five (5) working days after such Step 1 conference. In the event no response is received from the supervisor within said five (5) day period, the grievance shall be processed pursuant to Step 2. b. Step 2. If such grievance is not resolved by Step 1, the aggrieved officer or his/her steward shall, within five (5) working days following completion of Step 1, present three (3) written copies of such grievance signed by the aggrieved per- son, one of which shall be filed with the Union, and two (2) copies with the Chief of Police, or his/her designated repre- sentative who shall, within a period of five (5) working days investigate and document the grievance and issue a deci- sion in writing thereon. The grievance shall contain a statement from the officer specifying what relief or remedy is desired, but such statement shall not bar any rights of the officer or limit the remedy to which he/she is entitled. The Union shall be furnished with a copy of such decision at the time it is issued. 1685- 1 20 c. Step 3. A grievance not adjusted by the Chief at Step 2 may be submitted by'the grievant or Union to an advisory griev- ance committee for resolution. The Committee shall consist of not more than five (5) nor less than two (2) representa- tives of the City and the Union. The Union will convene the Grievance Committee within five (5) days of receiv- irg the Chief's Step 2 response. The City Manager will accept or reject the committee's written recommenda- tion within five (5) days after it is received. d. Step 4. A grievance not adjusted at Step 3 may be submitted grievant or the Union to the City Manager or his/her designee within five (5) working days of the completion of Step 3 or within fifteen (15) days of receipt of the Chief's Step 2 response if no meeting is scheduled. The City Manager will investigate and respond to the grievant within ten (10) working days and meet personally with the grievant and steward if such a meeting is requested in writ- ing. e. Arbitration. A grievance not adjusted at Step 4 may be sub- mitted to a neutral third party for binding arbitration. A request for arbitration must be submitted in writing and signed by the grievant within fifteen (15) working days following receipt of the City Manager's Step 4 response. Cop- ies of any such request will be furnished to the City and to the Union. Except as otherwise provided, the cost of arbitration shall be divided equally between the parties. Each party shall bear the cost of preparing and presenting its own case and either party desiring a record of the proceedings shall pay for the record and make a copy available without charge to the arbitrator. The cost of a certified court reporter, if requested by the arbitrator, shall be divided between the parties. If an officer insists upon arbitration against the advice and consent of the Union, said member shall be responsible for that portion of the costs which would otherwise,be paid by the Union. The arbitration proceeding shall be conducted by an arbitrator to be selected by the City and the officer within seven (7) working days (excluding Saturday and Sunday) after notice has been given. If the parties fail to select an arbi- trator, a request shall be made to the Federal Media- tion and Conciliation Service to provide a panel of five (5) prospective arbitrators. Both the City and the officer shall have the right to strike two names from the panel. The party requesting arbitration shall strike the first name; the other party shall then strike one (1) name. The process will be repeated and the remaining person shall be the arbitrator. The decision of the arbitrator shall be issued within thirty (30) days after conclusion of the hearing and shall be final and binding upon the parties. 16IF9 21 The rules of evidence and the nature of conduct required during the arbitration hearing shall be in accordance with all state and federal legislation, rules and regulations applica- ble. Arbitration hearings shall be open to the public unless i the parties otherwise mutually agree. Section 3. Administrative Conferences. a. The conference group shall consist of no more than ten (10) people, five (5) of whom shall be appointed by the City and five (5) of whom shall be appointed by the Union. At least two (2) representatives from each party will attend any meeting. b. The purpose of the conference shall be to provide a forum for the discussion of issues of interest to both parties. No conference resolution or recommendation will be contrary to the terms of this agreement. The City will release from duty not more than two (2) officers for not more than two (2) hours for time spent in conference. c. A conference shall be held no more than once every sixty (60) days unless the parties mutually agree otherwise. These meet- ings shall be held in City facilities, if available. d. All health and safety matters and equipment shall be a proper topic for consideration at administrative conference. A rep- resentative of the Union and the City shall exchange i agendas for items for consideration at least three (3) days in advance. ARTICLE XXVII EFFECTIVE PERI00 Section 1, This Agreement shall be effective July 1, 1985, and shall continue through June 30, 1987. Thereafter, this Agreement shall continue from year to year unless written notice to change or modify it is served by either party prior to September 15 of the year preceding the expiration date of this Agreement or any extension thereof. ARTICLE XXVIII COMPENSATION Section 1. The effective date of compensation and benefits adjustments applicable to any fiscal year will be the first day of the pay iperiod which begins between the dates of June 24 and July 7 inclusive. Section 2. Commencing the effective date of the compensation period as defined in Section,I of this Article, the City shall increase the pay of all officers by four percent (4%) at the beginning of each fiscal year covered by this agreement based on each officer's salary as of the day prior to the effective date. (A copy of the Police Pay Plan is included as "Attachment A" to this agreement.) I LM 22 Officers will receive step increases in pay according to the following schedule: Step 1. Upon appointment. Step 2. Twelve months from date of appointment. Step 3. Eighteen months from date of appointment. Step 4. Thirty-six months from date of appointment. Step 5. Fifty-four months from date of appointment. Section 3. Longevity Pay. Permanent employees who have completed the required number of years of continuous service with the City by December 1 shall receive longevity pay on the last pay check in Novem- ber in accordance with this schedule: YEARS COMPLETED ON DECEMBER 1 AMOUNT 5 years $275.00 10 years $350.00 15 years $450.00 20 years $550.00 This payment will be pro -rated on the basis of monthly segments for members who terminate before December. 1 in any fiscal year. Any employee who terminates after December 1 will reimburse the City on the same pro -ration. Section 4. Shift Differential. Officers working the 3 to 11 shift on a regular basis will receive five (5) cents per hour on top of their normal wage for all hours worked from 3 p.m. to 11 p.m. Officers working the 11 to 7 shift on a regular basis will receive ten (10) cents per hour on top of the normal wage for hours worked from 11 p.m. to 7 a.m. Officers working overtime will continue to receive shift differential at the same rate as their normal duty hours. ARTICLE XXIX PUBLIC EMERGENCY Section 1. The provisions of this Agreement may be suspended by the City Council during the period of a declared public emergency. ARTICLE XXX GENERAL CONDITIONS Section 1. This Agreement shall be construed under the laws of the State of Iowa. i logs I 7 L 23 Section 2. Whenever the context of this Agreement permits, the masculine gender includes the feminine or masculine, the singular number includes the plural, and reference to any party includes its agents, offi- cials, and employees. Section 3. Both parties affirm that the provisions of this Agree- ment shall be applicable to all officers regardless of race, color, relig- ion, sex, age or ethnic background. Section 4. Waiver. This Agreement supercedes and cancels all previous agreements between the City and the Union and constitutes the entire agreement between the parties. Section 5. Anticipated Changes. The City shall give the Union as much advance notice as possib a of any major change of working conditions. CITY OF IOWA CITY BY: ATTEST:��„�,� Date: 7kR5- l� BY: BY: POLICE LABOR RELATIONS ORGANIZATION OF IOWA CITY � j e i t i _ J j i EXHIBIT A I ' POLICE PAY PLAN { I FY86 (June 29, 1985) POSITION TITLE MINIMUM MID -POINT MAXIMUM I. � � 1 2 3 4 5 r. l 40-01 Police Officer Hr 8.77 8.99 10.78 Biwk 701.60 719.20 862.40 11.81 944.80 12.70 1,016.00 Ann 18,241.60 18,699.20 22,422,40 24,564.80 26,416.00 t I 1 I. 11111 I _ I i I I II I `/ t I POLICE PAY PLAN FY87 (June 28, 1986) POSITION TITLE MINIMUM MIDPOINT 1 2 3 40-01 Hr 9.12 9.35 11.21 Police Officer Biwk 729.60 748.00 8%.80 Ann 18,969.60 19,448.00 23,316.80 MAXIMUM 4 5 12.28 13.21 982.40 1,056.80 25,542.40 27,476.80 _ __. _... __._ - - _. _. . ___-.. 1 .1 - SIDE LETTER OF .AGREEMENT BETWEEN CITY OF IOWA CITY AND POLICE LABOR RELATIONS ORGANIZATION OF IOWA CITY PLRO-IC MARCH 27, 1984 The parties agree that it is their intent that the following additions to the health insurance coverage provisions take effect from April 1, 1984, until modified by mutual agreement of the parties: a. Mandatory Outpatient Surgery i Procedures designated by the Iowa Foundation and suitable to be performed on an outpatient basis must be performed on an outpatient basis to be fully covered by the health insurance. Extenuating circumstances which would make in-patient surgery medically necessary will be reviewed by Blue Cross/Blue Shield if requested by the physician. Designated surgeries which are not performed on an outpatient basis, and without prior approval by Blue Cross/Blue Shield, will be paid only at a rate of 50% of charges. b. Maternity Length of Stay Incentive Following admission into the hospital for childbirth, if length of stay 'for the mother for childbirth is two days or less, as certified by the hospital bill, presented to the Human Relations Department, the employee will receive a check for $100 (minus necessary withholding). c. Overcharge Incentive Employees will receive 25% of the correction of an overcharge or overpayment . when the overcharge/ overpayment is initiated and successfully resolved by the employee. (Withholding must be made on all payments to employees.) Maximum payment to employees is $500 (pre -withholding). Documentation of the em- ployee -initiated corrections should be submitted to the Human Relations Department when the correction is accomplished. Gross overcharges resulting from computer error or similar problems will not be eligible for payment (e.g. received $100 worth of services, billed for $100,000). d. Outpatient Treatment of Substance Abuse This option would make available, but not mandatory, payment for outpatient treatment of substance abuse. Employees wishing to utilize insurance coverage for purposes of substance abuse treatment must submit to evaluation by a substance abuse treatment agency selected by the City prior to treat- i ment. POLICE LABOR RELATIONS ORGANIZATION OF IOWA CITY i Y e— A CIT IA PLRO- I,• j By: CITY MANAGER y Date: /k ' �d 7 Date 2 i I CITY OF CIVIC CENTER 410 E. WASHINGTON ST. OWA CITY IOWA CITY, IOWA 52240 (319) 356-5= I April 18, 1985 i I Mr. Michael Goldberg, President j Police Labor Relations Organization of Iowa City Iowa City Police Department 410 E. Washington Street Iowa City, Iowa 52240 Dear Mr. Goldberg: Attached please find copies of brochures describing coverage under the "Iowa 500" Two Day Deductible health insurance plan and coverage under the Delta Dental Plan II dental insurance plan. These are the insurance i plans which were agreed to by the City and PLRO-IC for our FY86-87 Collective Bargaining Agreement, and referred to in Article XVIII, Section 1 and Section 2 of that agreement. It is understood and agreed that benefit coverages are based on usual, customary, and reasonable rates. Disputes regarding specific claims shall be addressed to the insurance company and not subject to the i grievance procedure of the Collective Bargaining Agreement. Sincerely, Dale E. He ling Michael E. Goldber Assistant City Manager President, PLRO-IC bj3/9 i i � I i I i I I I IOWA 500 IOWA 500 HEALTH CARE COVERAGE IOWA 500 coverage combines basic Blue Cross hospital, Blue Shield physician and Major Medical coverages into a single program using deductibles and copayments. And after the deductible and copayment have been satisfied, the dollar coverage and number of hospital days are unlimited except for Nervous and Mental admissions. In short, the Subscriber shares in the costs of the medically necessary hospital, medical and surgical services provided. However, the Subscriber's share never exceeds $500 per contract per year for covered services. regardless of the number of family members. IOWA 500 plan benefits encourage medical self -maintenance practices by paying for 90% of the covered Usual, Customary and Reasonable charges for: • One routine annual physical examination in a doctor's office or clinic * Home and office calls needed to diagnose or treat a medical condition * Inaunizatlons required by a Subscriber or any person in a Subscriber's family THE IOWA 500 Plan Lovers These Extensive Services: HOSPITAL CARE 90/10 Inpatient . Semi -private room and board . Necessary services and supplies . Operating rooms, intensive care, coronary and burn care units . Delivery room for normal delivery, Caesarean section, miscarriage or admission for false labor . Necessary laboratory and x-ray services Outpatient Surgery Diagnositc x-ray and laboratory services Accident care HOME HEALTH CARE 90/10 . Services provided by a Registered Nurse . Services prescribed by a physician PHYSICIAN SERVICES 90/10 . Hpme and office vists • One routine annual physical exam . Pre -natal and post -natal care in physician's office • Immunizations • Hospital visits and nursing facility visits NERVOUS AND MENTAL 90/10 Outpat ent - 90/10 to $10.000 Lifetime Maximum. SKILLED NURSING FACILITY 90/10 •Un mite Room an Board • Services and supplies /DSS _ -- 4 .r THE IOWA 500 PLAN COVERS THESE OTHER SERVICES: 7bese%other• services are subject t0 a $100 contract deductible per calendar year . Prescriptions Nursing Services . Anesthetics Private -duty nursing services . Blood plasma . Casts Ambulance . Crutches . Air . Durable medical equipment . Ground . Ather supplies when ordered by a physician DEDUCTIBLES AND COPAYMENT . Hospital - The Subscriber is responsible for the first two days of semi- private room and board. (Dne-day deductibleoption also is available). Per Hospital Admission. . Physician - The subscriber pays 10% of the physician's Usual, Customary and Reasonable charges including office calls. IOWA 500 coverage pays the remaining 90%. . OtherSupplies/Services - The subscriber pays the first $100 per contract per calendar year for medical supplies and services. These may include prescription drugs, services of a Registered Nurse, ambulance services, home health care and braces. When the subscriber's expenditures for hospital, physician, and/or other services reach $500 per year, IOWA 500 pays 100% of all remaining charges. If the subscriber's expenditures for hospital, physician, and/or other services do not reach $SDO, the subscriber pays 10% of all remaining charges up to a total maximum expenditure of $500. (Outpatient treatment for nervous and mental conditions is paid 90/10 co -payment until the $10,000 Lifetime Maximum is met. Co -payment for outpatient Nervous and Mental does not apply to the out-of-pocket maximum. CARRYOVER OF DEDUCTIBLE Expenses for covere services incurred during the months of October, November and December and which are used to satisfy that year's deductible can be used toward satisfying the next calendar year's deductible. y "Idon - ocher ..— SWAN smiw i 1 ar2 dry 9M10% $100 de&c" do&cft i 90"0% "5500 per i aOhlbfd IhlmdflU -,M.. S•..1 .vi v..w....J ..� Wei �S 1fV�. h ti ..:r� %= bO A=PATS r j� ;ryy^rti!3F^ef:.. ,-.1. )� +yam --4LYf��f �{.+ ✓ :y rts p'F.� i ��'� fl �,-. ms t, RR.4.1�.W''g 4' tc r /OES ■ I MQ117A YM 7M Summary of Benefits DELTA DENTAL COVERAGE Delta Dental Plan of Iowa coverage not only provides a variety of benefits but also encourages timely and effective dental maintenance. More than eVIs of the dentists in Iowa participate in the Delta Dental program. Doha Dental payment is based on Usual, Customary and Reasonable allowances, subject to deductible and copayment provi- sions o1 the program. Your Delta Dental program includes a'medical necessity' provision which ensures coverage for dental services provided within generally accepted dental practices. Like Blue Cross and Blue Shield of Iowa, the Doha Dental Plan receives claims directly from participating dentists. And we pay them directly for you. That eliminates claims -handling chores for you and your employees — and saves valuable time and money. To provide a program to meet your company's needs, Delta Dental Plan benefits are available with deductibles, copayments and maxi- mum payment allowances for coveted services. These benefits are combined to meet your needs: Pi we the Matntenana benefit includes: e Routine checkups at six-month intervals including bitewing x-rays at 12 -month intervals. e Teeth cleaning once every six months. e Topical fluoride applications as prescribed but no more than once every six months. • Full -mouth x-rays once in any three-year interval unless special need is demonstrated. Routine Restorative benefit provides ongoing care including: • Regular cavity fillings. • Oral surgery (including pre- and postoperative care). • Emergency treatment for relief of pain. Major Restorative benefit covers: • High-cost fillings. • Cast restorations. • Root canal fillings. • Non-surgical treatment for gum diseases. Delta Dental Plan Of lows /6 FC" y/} 111141113114 214 Dohs Dental Plan of Town RATE QUOTATION PLAN II Program Benefits Deductible copayment SinglelFamlly (Annual) 19 Preventive Maintenance $ % ® Routine Restorative S 25/75 50 rye © Major Restorative $ " 50 % ❑ Dental Prosthetics $ % ❑ Periodontics S % ❑ Orthodontics S % ❑ Dependents to age ❑ Full-time students ❑ Adults Program Maximums Single $ 500 per year Family $ 500 per member, per year Lifetime benefit maximum on Orthodontics $ Program Rates" Single $ per month Family $ — _ per month These rates guaranteed for 12 months beginning on 7-1-85 (date) if purchased by 7-1-85 (date) -Rates quoted here are based upon census information provided and acquiring and maintaining a mi mum enrollmerit. of 1x16 of total eligible employees for the duration of the contract. Authorized Rep ive Date This is o pcnori ippon or wvuege. II is not s statement of contract. Actual � Coverage is subiec! to the terms and conditions specified In the contract itself and enrollment regulations in fora when the. contract becomes effective. i Delta DMtal Plan of toren /OSS i