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HomeMy WebLinkAbout1986-12-16 Bd Comm minutesF MINUTES Wpp�FPO BOARD OF ADJUSTMENT OCTOBER 8, 1986 - 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Fisher, Mask, Messier, Randall MEMBERS ABSENT: McDonald STAFF PRESENT: Beagle, Boyle, Van Steenhuyse APPROVAL OF MINUTES: Randall moved the minutes of the September 10 regular meeting be approved. Mask seconded. Minutes were approved unanimously. Messier moved that the minutes of the September 24 special meeting be approved. Mask seconded. The minutes were approved with Randall abstaining since he was not at the Septem- ber 24 meeting. SPECIAL EXCEPTION ITEMS: 1. 5E-8625. A public hearing on a request submitted by James Knapp for a special exception to modify the side and rear yard requirements for property located at 1005 Muscatine Avenue. Beagle explained that the applicant desires to reduce the side and rear yard requirements to build an attached garage. Beagle said the applicant is requesting to reduce the required side yard from 5 feet to 1'10" and the rear yard from 20 feet to 616". The garage would be connected to the house by removing a portion of an addition which provides the only means of access to the basement. Because of the shape of the lot and the location of the house on the lot, the garage can only be built as an attached structure. Beagle said that the plan as, proposed by the appli- cant is the only workable configuration and that no other configuration, detached or attached, which would make the proposed garage in compliance with the yard requirements. Beagle said the garage would be somewhat secluded due to several large trees surrounding that corner of the lot, by a 7' high fence which runs along the rear of the property and the orientation of homes on adjacent properties. For these reasons, staff feels the requested yard modifica- tion would have a negligible impact on the appearance of congestion and on neighboring property. Beagle said that staff recommends the applica- tion be approved, subject to the condition that the proposed garage be built according to the applicant's site plan. Fisher asked if the portion of the addition which is being removed con- tains the stairs to the basement. Beagle answered no. James Knapp of 1005 Muscatine Avenue and owner of the property rose in favor of the application. He said he hoped that the Board would not be influenced by the fact that one of the neighboring homeowners is a former Board of Adjustment member. He said that he had discussed the situation with his neighbors and that their objections to his project centered on Board of Adjustment October 8, 1986 Page 2 two areas: privacy and water runoff. As to privacy, Knapp said that his proposal does not include a deck for the top of the structure and would therefore not intrude on the privacy of his neighbors. He mentioned that a seven -foot fence erected by his neighbors when his house was used as a halfway house guaranteed their privacy. He also said that the garage would not increase water runoff onto his neighbor's property. He said that the runoff would be drained onto the street. He concluded by saying that as a builder, he has always built quality structures and he intends to do the same with this garage. Fisher asked if Knapp was aware of a letter from Carl Goetz, a lawyer representing Theresa Kampling of 1012 East Washington Street. Mrs. Kampling is worried that the garage would increase congestion in an already crowded area. Knapp said that he was aware of her objections, but did not feel that they were relevant to his property. Mask asked if the garage could be located further east to maintain the required rear yard. Knapp said no, that a door into the kitchen and a window would be blocked off it is were located further east. Johannes Ledolter of 947 Iowa Avenue rose to speak against the applica- tion. Ne said that his property borders the Knapp's property to the west and north. He said that while he doesn't object to a garage being built, he wants assurance that a deck won't be built on top of the structure. He feels that this would impact their privacy. While he doesn't believe that the Knapp's would misuse such a deck, they are afraid that future owners may impose on their privacy. He said he also wants assurance that there will be no increased runoff onto his property resulting from the garage. He said that he is concerned that the runoff would drain against his retaining wall, which is old and in danger of falling. Therefore, he said he would protest the building of the garage as proposed unless it is used only as a garage, is of moderate height, that there be no provision for a deck, and that runoff be directed to the street. Mask asked how high "moderate" is. Ledolter answered that the garage should not exceed 12 or 13 feet. The fence that they built between the properties is only 7 feet high. Randall asked if Ledolter had noticed any change in the runoff onto his property since the Knapp's put retaining blocks on the concrete area where the garage is proposed to be built. Ledolter said that he hadn't noticed any increase or decrease. Mask asked if a building permit would be needed for the Knapp's to build a deck onto the garage. Beagle said yes, if it involved a physical change to the structure. He added that if the Board wishes to restrict the Knapp's from building a deck on the structure, they may do so. Knapp said that they currently have a deck on the rear addition to the house. They may want to build a deck onto the garage in order to have a rooftop garden. He said that the deterioration of the retaining wall at the Ledolter's is caused by a gutter draining off Ledolter's house. Ledolter said that while the deterioration is caused partly by his house, the Knapp's runoff contributes to the problem. He said that he didn't want the problem to be further compounded. /9/t 7F - Board of Adjustment October 8, 1986 Page 3 -I Lea Van_ d_ e_ ryelde, also of 947 Iowa Avenue, rose to say that she supports the special exception if the conditions Ledolter mentioned are attached. She said that they originally built the seven foot fence to afford some privacy for their back yard because the Knapp's house "loans over" their yard. She said that allowing a deck would impair their privacy. Fisher asked how high the proposed garage would be. Knapp answered that it would be no higher than 12 feet, possibly a little higher at the peak. Mask asked if the garage will be built so that the water will drain onto the street. Knapp said that he has already installed a drainpipe to direct water to the street. No runoff will drain onto the Ledolter's property. BOARD OF ADJUSTMENT DISCUSSION: Randall said that since the Knapp's are asking for a drastic reduction in I the rear and side yard requirements, it would be appropriate to put restrictions on the use of the structure. Fisher agreed, saying that when structures areclose together, privacy is an important issue. Mask i also agreed. ofsthersiteeplan.thBeagleaansweredwno. sHepsaidd thathes taff'screcomnendat tion is based on placement of the structure only. The Board could make a restriction on the height of the building as part of the motion. Knapp said that they wanted to have the option to build a deck on the garage in order to plant a rooftop garden. Because of the high fences and proximity of other houses, their yard does not receive enough sunlight to plant anything in the back yard. Randall asked how wide the existing deck on the house is. Knapp answered six feet, too small for a garden. Randall moved that the application be approved, subject to the following conditions: That the proposed structure be built according to the applicant's site plan dated September 24, 1986; That a deck would not be allowed on any portion of the garage which extends into the required side and rear yards; and That runoff water be collected and directed toward the street. Mask seconded. Mask was concerned that the motion as framed might not allow for any type of deck construction. Randall answered that the ability to construct a deck is not at issue. Mask asked if the provision would meet the neigh- bor's request for privacy. Randall answered that the applicants have the right to build a deck within the setback limits. Knapp rose to say that he would need an additional 8 to 10 feet to be able to build any kind of deck. VanderVelde rose to say that she objects to any extension of the allowed area for a deck. She said that she wants /9iG Board of Adjustment October 8, 1986 Page 4 any allowed deck on the garage to be kept small so as to limit the activ. ity on it. She said that while the Knapps might not invade their privacy with a large deck, future owners of the house might, Knapp asked what recourse they have if they are not allowed to build the garage in the manner that they desire. Boyle said that they could at- tempt to secure a zoning change, or could appeal the Board's decision through district court. Knapp said that he is a law-abiding citizen and would not abuse his privilege if a deck is constructed. Fisher said that the Board must consider the future when making its decisions, and that those decisions are tied to the property, not the owner, Beagle polled the Board. The vote was 4-0 in favor of the motion. 5E-8626. A public hearing on a request for a special exception to permit a commercial recreational use on Lot 7, Eastdale Mall Addition, in the 1500 block of First Avenue, and to reduce the off-street parking require- ment on the same site, Beagle explained that the applicants are proposing to open a Tae Kwon Do academy in the last remaining unit in a building on Lot 7, 1576 First Avenue, with four commercial units. On April 15, 1986, the Board of Adjustment granted a special exception (5E-8606) permitting Lots 7, 8 and 9 to use up to 42 parking spaces from Lot 11. The owners of Lot 11, Eastdale Plaza Owners Association, permitted 21 spaces on Lot 11 for the non-exclusive use of Lot 7. Adding the 13 parking spaces on site, Lot 7 has 34 parking spaces at its disposal. The other three businesses lo- cated on Lot 7 have consumed 26 of the 34 spaces, leaving only 8 for the applicant's Tae Kwon Do academy. According to the parking regulations, the academy would be required to provide 14 parking spaces. However, the applicants say that the scale of the academy would be small, and that the eight remaining spaces would be sufficient to meet the demand. Beagle said that staff recommends that the special exceptions to permit 1) the establishment of a commercial recreational facility, and 2) to reduce the required number of parking spaces from 14 to 8 be approved, contingent on the academy serving no more than ten students per session. Fisher asked why the use dictates the number of parking spaces in this case, rather than zoning. Beagle answered that commercial recreation facilities have special rules regarding the number of required parking spaces. He noted that the other three uses in the building had parking requirements calculated by a different method. Steve Kohli of Ambrose -Watts Real Estate and representing the applicants rose in avor of the proposal. Fisher asked if there would be mixed adult -child classes, Kohli said yes. He explained that the academy was targeted to families and children, and that they wanted a site which would be accessible to residential areas. Randall asked when classes would be held, Kohli said they would be in the evening, Randall asked what the hours of the adjoining businesses are. Beagle said that they operate into the evening. /9/1 T Board of Adjustment October 8, 1986 Page 5 Messier moved that the application to establish a commercial recreational use and to reduce the required parking from 14 to 8 spaces be approved, on the condition that the academy be limited to no more than ten students per session. Randall seconded. Fisher asked how the condition could be enforced. Beagle said that there was no certain way to enforce the ten students per session rule; however, the applicant has indicated that the facilities are not capable of handling more students than ten at a time. Beagle polled the Board. The vote was 4-0 in favor of approval. The meeting was adjourned at 6:28 p.m. Minutes submitted by Steven J. Van Steenhuyse. Approved by FE id -I 31(a) MINUTES BOARD OF ADJUSTMENT NOVEMBER 12, 1986 -- 4:30 PM CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Fisher, Mask, Randall A 0 MEMBERS ABSENT: McDonald, Messier STAFF PRESENT: Bayle, Moen, Van Steenhuyse The meeting was called to order at 4:37. APPROVAL OF MINUTES: Randall moved that the minutes of the October 8 meeting be approved. Mask seconded the motion. The emotion passed unanimously: SPECIAL EXCEPTION ITEMS: I. 5E-8627. A public hearing on a request submitted by Al Wells for a spec a exception to permit apartment units within the CC -2 zone for property located at 711 S. Gilbert Street. Moen explained that the applicant proposes to build a structure on vacant land located at 711 S. Gilbert Street. Office and retail uses would be located on the ground floor and apartments are to be located on the second floor of the building. Dwelling units are allowed in the CC -2 zone by special exception above or below the ground floor at a density not to exceed one dwelling unit per 1800 square feet of lot area. The subject parcel is approximately 10,600 square feet in area which would permit up to five dwelling units. The applicant is proposing to build only three apartment units. Moen explained that six parking spaces are required for the apartments, and 13 spaces are required for the retail use. The applicant's site plan provides the required 19 spaces, Moen gave the Board a revised site plan which showed that the required number of trees will be provided on the site, However, the access aisle to the east parking area is only 19 feet wth ide, three feet less than the required 22 feet. She further explained toathe hso th for an accesshdrive This drive are easement is 22 feet h the rope hasealready been built, and is currently being used by the adjoining property. Moen said that the proposed development would not have a negative impact on adjoining properties. She said that staff recommends that the special exception be granted, subject to the following conditions. 1. That vehicular access to the site be limited to the 22 -foot common access easement as identified on the applicant's site plan; I I Board of Adjustment November 12, 1986 Page 2 2. That to insure the availability of spaces for the residential uses, the parking spaces for the dwelling units be restricted to the park- ing area east of the building, and that signs be erected designating them as such; 3. That the applicant be allowed to alter the site plan in order to meet all applicable requirements of the zoning and parking ordinances. Moen read Io the ownersof the property cimnediatelyeto the southard lettr from MrnTheysac nowledgedbthat they have agreed to share the easement on the access drive with Wells. They expressed their concern, however, about the wear and tear on their own parking lot caused by drivers parking there while using the property owned by Wells. Fisher asked if the easement drive had been paved. Moen said yes. Fisher also asked if the easement agreement covered maintenance of the drive. Moen said that the easement agreement reflects that maintenance will be shared by both parties, Al Wells, of Al Wells Construction Co., spoke in favor of the applica- t on. a said that the east parking lot aisle will be widened to the required 22 feet by shortening an island on the west side of the aisle by 3 feet. Mask asked if the signs designating the residential parking spaces will be erected. Wells said that notices will be painted directly on the pavement. He added that the main entrance to the retail use had been moved from the east side to the south side of the building, and that the designated handicapped parking space had been moved accordingly. No one rose to speak against the application. BOARDD_ ISCUSSION: Fisher asked if the first condition of staff's recommendations applied to j the aisle width of the east parking area, Moen said no, it refers only to the shared access drive easement, Randall moved that the application be approved, subject to the three conditions outlined above; with the addition of a fourth condition: C That the access to the parking area on the east side of the building be widened to 22 feet. Mask seconded the motion. Fisher expressed concern over the issue raised by the Sieberts of parking on the adjoining lot while patrons use the retail uses on the Wells site. Randall replied that this happens all the time and cannot be avoided. Mask agreed, saying that spillover is impossible to guard against. Moen polled the Board. The vote was 3-0 in favor of the application. Board of Adjustment November 12, 1986 Page 3 2. SE_ 8628, A public hearing on a request submitted by Duane V. Wilkins for a special exception to modify the front yard to permit a fence which exceeds four feet in height on property located at 1204 Teg Drive. Moen explained that the applicant's property is on a corner lot, fronting both Teg Drive and Hafor Drive, so both yards which front the two streets are subject to the front yard setback requirements. The ordinance re- quires that a front yard in an RS -5 zone be 20 feet. She explained that a fence located within the required front yard must not exceed four feet in height. The applicant constructed 2 fence which is currently 612" in height. He is requesting a special exception to reduce the front yard from 20 feet to 2'6" so that the fence may be retained at its present height. Moen said that two issues are under consideration in this case. One is an evaluation of the fence's impact on traffic and visibility. She said that visibility for traffic travelling on the two streets is not affected, but the ability of drivers backing out of the driveways on the property and on the property to the east to see pedestrians on the side- walk may be affected. Moen said that a specific standard exists in the ordinance to ensure that drivers have adequate sight distance when back- ing from a garage into an alley. This standard which requires that a garage be located ten feet from the alley right-of-way line could be applied to the location of the fence as well. She said that adequate sight distances could be ensured if the fence were relocated ten feet further back from its current location. This would require a special exception to reduce the front yard to 9 feet rather than the 2'6" re- quested by the applicant. The second issue under consideration i5 land use. Moen explained that the applicant built the fence to providO privacy for his yard. Not only is the property a corner lot which diminishes privacy but the property is also across the street from Willow Creek Park, and the large amount of activity there prompted the applicant to build the fence. While the fence is in the portion of the yard which is oriented to the side of the house, since the lot is a corner lot, the fence is located in the front yard of the property and subjectto the front yard setback requirements. Moen said that staff recommends that th6 special exception as requested by that h atthe applicants oardapprdenied. oveaspecialesaid th exceptiontoallowftheefrontnds yardntoead be modified from 20 feet to 9 feet, subject to the following conditions: 1. That the reduction be restricted to the location of the fence. All other buildings and structures are yubject to the setback require- ments of the RS -5 zone; 2. That the fence be restricted to its present height; /f4 Board of Adjustment November 12, 1986 Page 4 Mi 3. That the special exception apply only to the fence and continue to be valid as long as the fence is not altered, enlarged, extended, or otherwise expanded. The fence may, however, be removed, reduced in height, or set back further from the street; 4. That the applicant obtain a permit to relocate the fence. Larry Lynch, attorney for the applicant, rose in favor of the applica— tion. He said that while the yard in question fronts a street, techni— cally, it is the side yard of the property. He said that there had been no complaints about the fence from neighbors. He also said that the intent of the ordinance is to maintain aesthetics, and not to limit the ability to build a privacy fence. He noted that the ordinance allows people to create barriers with bushes, shrubs or trees which exceed four feet in height and would have the same effect as a fence. He also said that the fence does not pose a safety hazard for pedestrians. In a worst case scenario, he said, the sight distance is 21 feet, which is more than adequate. He questioned using an ordinance standard which applies spe— cifically to driveways and alleys. He also gave the Board two letters from neighbors with small children stating that they do not consider the fence to be a hazard to their children. Since this is an unusual case, and since the lot is afforded little privacy under the ordinance, the special exception should be granted. Duane V. Wilkins, owner of the property, also spoke in favor. He said that there are a equate sight distances in order to see the sidewalk when backing out from the driveway. He said that the fence could not be moved back ten feet, as recommended by staff, because several trees had been planted where the fence would be relocated. He said that the fence was firmly set in a foundation and could not be moved without difficulty. He also said that the sight distance from the neighbor's driveway was 80 to 90 feet. He noted that some residents on Benton Street plant trees and tall shrubs near driveways in an area with a greater presence of small children. He also reiterated that the park across the street makes it difficult to provide privacy for his family. Children from the park would use playground equipment on his property before the fence was erected. He wants to maintain the fence at its present height so that privacy will be ensured. i No one spoke in opposition. BOARD DISCUSSION; Fisher said that he drove into the driveway at the property and that sight distances did not appear to be a problem. He did not think that a four foot fence would make it any easier to see small children on the sidewalk than a 6'2" fence. He agreed that the intent of the ordinance is aesthetic. Randall said he also inspected the property. He said that he is reluc- tant to grant a special exception for such a drastic reduction and would prefer that the applicant cut the fence down to the required height. He 1&0 Board of Adjustment November 12, 1986 Page 5 added that the ordinance would allow the applicant to plant trees or shrubs behind or in front of the fence to add to the height of the barrier. Mask agreed that a four -foot fence would not be any safer than a 612" fence. She said that while she appreciated a need to be in conformance with the ordinance, she did not see a problem with the application. Fisher noted that a standard required front yard setback helps to make a residential neighborhood more appealing. He said that if the applicants were applying for a special exception to build a new fence (as opposed to one that is already in place) in the front yard, that request would probably be rejected. Mask moved that the special exception be approved as recommended by staff (for a reduction to 9 feet, rather than the 2'6' the applicant is requesting); subject to the conditions outlined above: Randall seconded the notion. Fisher asked if a fence required a building permit. Moen said that any fence over 6 feet requires a building permit to erect. Fisher said that a fence which was built in ignorance of the ordinance requirements should not have different standards applied to it than a new one. Lynch rose to say that the motion as framed is not what the applicant is requesting, and reminded the Board that they have the authority to allow the fence to remain at its position and height. Randall said that he understood this, but since the requested reduction is so large, a reduc- tion to 9 feet is a concession on the Board's part. He added that he feels it is wrong to say that the fence does not pose a safety concern. Mask added that she was also troubled by the large reduction requested, and that this is an "after -the -fact" situation. Randall asked that the motion be repeated. Van Steenhuyse reiterated the notion. Moen polled the Board: The vote was 2-1; with Fisher voting against the motion; the notion failed. Fisher reminded the applicant that he has 30 days to appeal the ruling to District Court. 3. SE -8629. A public hearing on a request submitted by John Moreland, Jr., oar a special exception to allow an auto and truck oriented use in a CC -2 zone and to modify the front yard requirements for property located at 1918-1920 First Avenue. Moen explained that the applicant proposes to build a convenience store which will sell gasoline at property located at the corner of Lower Muscatine Road and First Avenue. The site is currently a residence, which is a non -conforming use in the CC -2 zone. While fuel -dispensing pumps are an allowed obstruction in the front yard in commercial and industrial zones, a canopy is only permitted as a special exception. /9/6 01 Board of Adjustment November 12, 1986 Page 6 Moen said that the application contains two parts: 1) to allow an auto and truck oriented use in the CC -2 zone, and 2) to permit a canopy in the required front yard. Moe said t the opy nornwould it obstruct the visid not bility of dd to the motorists. earSheeof also osaidtthat allowing the auto and truck oriented use would make the property conform with surrounding uses. She said that the applicant would provide access to the site via a First Avenue curb cut and via the access drive to Eastdale Plaza. Access to and from the site would not impede orderly traffic flow at the intersection of the two streets. Moen also said that the parking requirements of the two uses, namely the convenience store and the fuel dispensing facility, will be met. Moen said that staff recommends that the special exception be approved, subject to the following conditions: i 1. That the exception granted is only to the extent necessary to permit i the projection of a 20' x 52' canopy in the front yard as identified on the site plan file stamped November 5, 1986; i 2. That the canopy not exceed a total height of 17'6" above grade with a ground clearance of 14'6" to assure adequate sight distances; 3. That no portion of the canopy may at any time be enclosed to avoid congestion and overcrowding and to assure adequate sight distances. Randall asked how far the canopy supports would be from the public right- of-way line. Moen said 20 feet. Randall also asked if the supports are obstructions. Moen said no, and that the pumps are not considered as such, either. John Moreland Jr., owner of the property, rose in favor of the applica- t on. Ha noted hat the curb cut which is currently on the corner of the j property will not be used under his plan. Use of this cut could be dangerous to passing traffic. He also stated that a sidewalk would be built where none currently exists. Thus, the City gains two advantages I from his plan. Fisher asked why the pumps were located in that particular part of the lot. Moreland answered that it is an odd shaped lot and that no configu- ration could Randal l maskedhiif thedcanopyh wut te asmp necessary ous and to ithe conforming business. Moreland answered that marketing studies show that people are more likely to purchase gasoline where a canopy is placed over the pumps. Kent Jehle, president of the Eastdale Plaza Association, rose in favor of e app cation. He said he favored the development since it closed the corner curb cut forever, thus preventing its use by future owners of the lot, He said that the store would improve the visibility of the Plaza for No one spoke in opposition. Board of Adjustment November 12, 1986 Page 7 BOARD DISCUSSION: Fisher asked how high the canopy would be. Moreland answered it would be 14'6" above grade, and the canopy top would be an additional 3 feet high. Randall moved that the special exceptions be approved, subject to the above three conditions. Masked seconded the motion. Mask said that since congestion was not a problem, she approved of the application. Moen polled the Board: The vote was 3-0 in favor: 4. SE -8630. A public hearing on a request for a special exception to permit tFe construction of an office building as a public utility within the CI -1 zone for property located immediately north of Oak Grove Park, between Dodge and Webster Streets. Moen explained that the railroad intends to move its offices from the old railroad depot on Wright Street to a new facility to be built on the property in question. The railroad currently maintains maintenance and switching facilities on and adjacent to the site. Railroad facilities are considered to be public utilities and are allowed in a CI -1 zone only as a special exception. Because this development is part of a Large Scale Non -Residential Development (LSNRD) plan, it must also be reviewed by the Planning and Zoning Commission and approved by the Moen said that the Planning and Zoning Commission had approved the plan, Board refects City Council. and that the Council would consider the plan at its next meeting. If the the proposal, it becomes moot and the Council need not consider it. Moen also said that the ordinance requires that screening Park. bPlantethe side of the Thapplicaalong t'ssite plan provides froreanterbarwhich vitaethedOak ge. Grove Moen said that the Planning and Zoning Commission found the plan to be in afeel ccordaat nce with current zoning regulations. She said that staff does not taddhel have on trafficem dproblsein the area since vehicles will no longer need to shuttle between the rail Yard and the offices in the old depot. Moen said that staff recommends that the special exception be approved. in accordance with the applican ment (LSNRD) plan. t's Large Scale Non -Residential Develop. Fisher asked if the discrepancies noted in the staff report to the Plan- nd Moen id eaZnCsioa midauFisher why the Commission did of attachhe provisions requiring a br-rier to their approval. Moen answered that this is not in the Commis- sion's purview; it is under the Board's purview. She noted that the shows anaarbornvitaedential barrier0ineplace. ment This blan arrierdsatithe sfiesCtheimini- mum screening requirements identified in the Zoning Ordinance. /9FAF Board of Adjustment November 12, 1986 Page 8 Larr Schnitt'er, one of the designers of the development, rose in favor OT the app ication. He said that the arbor vitae hedge will grow to a height of 15-20 feet in about as many years. He added that there are currently over 120 volunteer trees in the fencerow and very few will have to be removed, thus enhancing the barrier. Randall asked how many feet would be between the south wall of the building and the property line. Schnittjer answered 8 feet, and that the hedge would initially be 3 feet high; plants would be placed 4 feet apart. George Ruppert, of 823 Webster Street, rose in opposition. He expressed concern over the railroad's future building plans. He also said that the 21" storm sewer being put in by the railroad would not be adequate. Since the railroad intended to pave that area, it would be difficult to in- stall a larger pipe in the future. Ruppert complained that the rail- road's vehicles drip oil, mud and tar onto local streets, and that the smell of the diesel trains pervades the neighborhood. He wanted assur- ance that the roundhouse adjacent to the site would not be expanded. He stated that the railroad has been unresponsive to the concerns of neigh- borhood residents. I Randall asked if the storm sewer was included in the building permit. Boyle answered that it was in the LSNRD plan. Fisher said that the paving, future roundhouse expansion and vehicular access questions are not currently under consideration. He said that only the office build- ing proposal was at issue. Schnittjer added that his firm's engineers were working on the storm sewer problem, but that it is a separate pro- ject from the office building. Ralph Cap, another neighborhood resident, also rose in opposition. He ask—ed-7-the railroad would be required to provide screening if the roundhouse were expanded. Moen said that any roundhouse expansion would be subject to the same review by the Planning and Zoning Commission, the Board of Adjustment, and the City Council. Cap gave the Board a ' letter which outlined his opposition to any future plans by the railroad to expand. BOARD DISCUSSION: Masked asked if roundhouse improvements are being made. Schnittjer said no. Mask also asked if the railroad has the right of access to Webster Street. Boyle said that they have always had right of access, but have not used it until recently. He added that the office building is the only issue currently under consideration. He reminded that Board that the railroad would have to obtain another special exception to expand the roundhouse. Randall added that he felt that the storm sewer issue was for the engineers, and that he didn't feel that the Board could make a Judgment on it. Fisher noted that some trees had been removed recently from the area where the barrier was to be planted. He wanted to be sure that the arbor vitae hedge would be a sufficient barrier. Mask asked if the applicant was required to provide the hedge all the way along its border with the / M4 Board of Adjustment November 12, 1986 Page 9 park. Moen said that the ordinance requires this, and the applicants have provided it. Boyle added that the screen requirements are more stringent than other tree regulations, and that the hedge provided by the applicant conforms to the requirements. Fisher asked if enough parking area trees are provided. Moen said yes. Randall moved that the special exception be approved in accordance with the applicant's Large Scale Non -Residential Development plan. Mask seconded the motion. Moen polled the Board: The vote was 3-0 in favor of the application. BOARD OF ADJUSTMENT INFORMATION: Randall asked if everyone would be attending the next meeting. All said they would. Fisher also noted that a new member would be appointed to take over for McDonald, who had been absent several months in a row, The meeting adjourned at 7:06. Minutes submitted by Steven J. Van Steenhuyse. Approved by: /9/b 34(3) MINUTES COMMITTEE ON COMMUNITY NEEDS NOVEMBER 18, 1986 - 3:30 P.M. IOWA CITY PUBLIC LIBRARY - ROOM 8 MEMBERS PRESENT: Barfuss, Becker, Cooper, Kubby, Kuhn, Leshtz, McCoy, Pat- rick, Rawland, Ruff, Snider STAFF PRESENT: Barnes, Milkman, Mullen, Nugent, Rockwell j i GUESTS PRESENT: Larry Baker, Kent Schuelke (Press -Citizen) RECOMMENDATIONS TO CITY COUNCIL: i i 1. The Committee on Community Needs endorses the City Council's plan to fund the Ralston Creek bank stabilization project for the Mayor's Youth pro- gram. 2. The Committee on Community Needs recommends that the City Council fund the homeless needs study in the amount of $2,000 from the contingency fund. CALL TO ORDER AND APPROVAL OF THE MINUTES: Kubby called the meeting to order at 3:30 p.m. Becker moved to approve the minutes of the October 14 meeting. Kuhn seconded and the motion carried. i PUBLIC/MEMBER DISCUSSION: ; i i Kent Schuelke from the Press -Citizen introduced himself. He is working on a a series of articles on the homeless. The Committee decided by consensus not to meet in December. DISCUSSION OF THE CCN RECOMMENDATIONS REGARDING THE 1987 CDBG PROGRAM STATE- MENT: Rawland arrived at 3:38. Kubby reviewed with the Committee the differences between CCN's recommendations and the City Council's planned distribution of funds as of the informal Council meeting of November 17. The funding for Youth Hones was listed for the same amount with a wide variety of mixed financing options available. The amount for the Benton Creek drainage pro- ject was increased. The Ralston Creek bank stabilization project was listed and would be the Mayor's Youth project. The Napoleon Park project will be funded by Parks and Recreation and was removed from the COBB proposed budget. The amount for housing rehabilitation was decreased from $200,000 to $180,000 because the $20,000 rental rehabilitation program will be funded from other sources. The program was not cut. Coffelt Place was funded at $13,000, though there was some discussion at the Council meeting of only funding it at $4,400. F Committee on Community Needs November 18, 1986 Page 2 $10,000 was included to fund handicapped accessible electric doors in the Old Capitol parking ramp. Patrick wondered why the Old Capitol Center did not Pay for the doors. Milkman noted that the parking ramp and adjacent elevator section belonged to the City, not the Old Capitol Center. Kuhn asked why parking ramp revenue was not used for the doors. Leshtz asked if human service agencies other than the Free Medical Clinic might be concerned that the proposed funding for the Free Medical Clinic will reduce the City allocations to other agencies. Milkman hoped not. She said that the CCN was working with a conservatively low dollar figure. If the actual allocation of COBB funds is larger, then the 15% for public services will be proportionately larger and the funding for other human service agen- cies will be larger than was listed in the budget. The contingency money budgeted by the City Council was considerably less than had been recommended by CCN. The homeless needs study was deleted by the Council. Leshtz asked if there were any projects rated above the Ralston Creek bank stabilization project that did not get funded. Kubby responded that the only items that were rated higher and not fundedwere too expensive to fund. Leshtz moved to endorse the Council's plan to fund the Ralston Creek bank stabilization project. Patrick seconded. The motion passed unanimously. Becker moved to recommend that the City Council fund the homeless needs study at $2,000 from the contingency budget. Ruff seconded. Some members felt that the Committee's previous endorsement of the study at $1,000 had not been well thought out because the decision was made at the end of a long meeting. McCoy felt a study of the homeless was not needed. He felt it would be a matter of spending $2,000 to find out what was common sense. Ruff commented that thought he might agree with McCoy in that the results of the study would probably be common sense, he felt that studies documenting problems were often necessary in politics to get something done. ' The motion passed with all in favor except for McCoy who opposed. Kubby announced that the City Council would be meeting at 7:30 that night to finalize the budget. Baker and Schuelke left at 4:00 p.m. APPOINTMENTS TO JOINT HUMAN SERVICES FUNDING HEARINGS: Kubby called for volunteers to attend the joint human services funding meet- ings. Becker volunteered to attend in November and December. Rawland volun- teered to attend all hearings. Patrick and Kuhn also volunteered to attend some hearings. Kubby noted that anyone may attend the human services funding hearings. REVIEW OF THE CITY'S HOUSING ASSISTANCE PLAN: Nugent explained that every three years the City must submit to HUD a housing assistance plan, This was completed last year. One component of the three year plan is to evaluate how well the City completed last year's annual - 1917 Committee on Community Needs November 18, 1986 Page 3 housing assistance goal and to develop an annual goal for the upcoming year. Copies of the 1987 goals and the FY86 housing assistance performance had been distributed to the Committee in advance. Kubby asked what the City had to do to pursue additional Section 8 housing certificates. Nugent said it was based partly on the waiting list, which Iowa City always has, and census information. In the rental rehabilitation program, one voucher is received for every $5,000 in assistance. Aside from the ongoing housing rehabilitation program, projects that will help fulfill next year's goal are the acquisition and rehabilitation of the youth home, the residential accessibility grant program, elderly services assistance for frail elderly, and the shared housing program. The homeless study would help fulfill the goal of identifying new populations in need of housing assis- tance. Kubby asked about Section B of the FY86 housing assistance performance. Milkman said that vouchers are good for five years and are assigned to a person(s) not a rental unit. The major concern has to do with students. Lyle Seydel, Assisted Housing Program Coordinator, and Milkman have been speaking to people at HUD about how to include single persons in the program (currently excluded) and not include students. Until this situation is resolved, the six vouchers that the City has received in conjunction with the rental rehabilitation program are being used on an interim basis in the assisted housing program. QUARTERLY REPORTS: Crisis Center/Food Bank Facilit - Kuhn reported that a project manager for e re a at on t e property on First Street had just been hired the day before. Now that a project manager has been hired, things should move better. Another bid on the remodeling plans will be caning in soon. ffi land are Expansion - Cooper reported that the ramp was now complete and that e rema n ng money will be used for a playground on Harrison Street. They are cooperating with the Department of Parks and Recreation to put up a fence and retaining wall in a different location than originally planned. The bookkeeping is being maintained by two systems on the computer. The debt was $54,000 and has been reduced to $28,000. The money which was not used for the van has been returned. Goodwill Industries Renovation - Becker reported that the $127,000 grant had been received anU-TFe7p­r-oTeE-t was complete. It included new restrooms, storage room, painting, repairing the wash fountains, work on the dock, removal of asbestos, new signage, a water fountain, and other repairs and modifications. An open house is scheduled for Friday, November 21. The renovated facility looks very nice and will create a healthy, pleasant work atmosphere. Private funding is being sought for additional renovation. Systems Unlimited Group Homes - Becker reported that $70,000 have been spent on ree group omes. un October 3, the High Street home opened and had six residents. On November 21, the Hickory Court home will open (for six wheel- chair bound clients). In December, the house on St. Anne's will be done. The entire project will be done three months early. )91(7 `I Committee on Community Needs November 18, 1986 Page 4 Residential Accessibility Project - Kuhn reported that ten projects have been accepte ; nve are comp ete . Projects included wheelchair ramps, smoothing flooring, improving a driveway, installing grab bars, and fixing a toilet seat. Two projects were withdrawn. Of the $20,000 budgeted, $7,980 are left. Two projects are at the bidding stage. Seven out of ten of the pro- jects involve elderly people. t Emergency Housing Project - Cooper reported that the project is complete except�or a sea ing o the stool. The cabinets and the the are in. $1,300 remain and they hope to apply the funds toward an audit. Kubby reminded members of the Committee to complete final evaluation reports on the projects which they cover. Milkman commended the Committee on its hard work and dedication. She said she had never worked with a CCN that worked so hard during the budgeting process and took time to go out and view proposed projects. i Kuhn moved to adjourn. Patrick seconded. Motion passed by acclamation. Meeting adjourned at 4:25 p.m. i Minutes submitted by Christine Mullen. I � .i i I .. i i i MINUTES FORMAL MEETING PLANNING & ZONING COMMISSION THURSDAY, NOVEMBER 6, 1986 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Dierks, Jordan, Horowitz, Scott, Wallace MEMBERS ABSENT: Cooper, Perry STAFF PRESENT: Beagle, Boyle, Moen, Manning RECOMMENDATIONS TO CITY COUNCIL: 1. Recommend approval of a preliminary LSNRD plan submitted by the Iowa Interstate Railroad for property located immediately north of Oak Grove Park between Dodge Street and Webster Street. 2. Recommend approval of a minor amendment to the approved final LSNRD plan for Hy-Vee/Drug Town, 1201 North Dodge Street. REOUEST TO THE CITY MANAGER FOR STAFF ASSISTANCE: None. CALL TO ORDER: - Chairperson Scott called the meeting to order at 7:34 p.m. PUBLIC DISCUSSION: None, CONSIDERATION OF THE OCTOBER 16, 1986, MINUTES: Horowitz corrected the minutes on page 6, second paragraph, second, line, as follows: "corporate officer" rather than "office," Horowitz moved to approve the minutes of October 16, 1986, as corrected. Jordan seconded the motion. The motion carried unanimously, 5-0. i ZONING ITEMS: 1. Public discussion of a proposed amendment to the Comprehensive Plan to change the land use designation of Streb South Industrial Park from Industrial to Intensive Commercial, Beagle informed the Commission that action on this item must be de- ferred in order to meet the publication requirements for Comprehensive Plan modifications. As requested at the informal meeting, Beagle distributed information on the quantity of I-1 zoned land in Iowa City. It is estimated that 631.44 acres are zoned for industrial use. This is approximately 4,5% of the total land area of Iowa City. Beagle also distributed a letter w r Planning 8 Zoning Commission November 6, 1986 Page 2 from John Rhoades, Agent for Iowa State Bank 8 Trust Company, request- ing a waiver of the 45 -day limitation period which expires on November 14, 1986. Dierks moved to defer action on this item until the November 20, 1986, formal meeting. Horowitz seconded the motion. The motion carried unanimously, 5-0. 2. Z-8607. Public discussion of an application submitted by the Iowa 35fe Bank b Trust Company to rezone a subdivision known as Streb South Industrial Park from I-1 to CI -1. Wallace asked staff the time required for publication of a change to the Comprehensive Plan. Beagle responded that the change must be publicized no less than seven, but no more than 20 days prior to formal action by the Commission. Dierks moved to defer action on Z-8607, an application submitted by the Iowa State Bank i Trust Company to rezone a subdivision known as Streb South Industrial Park from I-1 to CI -1. Jordan seconded the motion. The motion carried unanimously, 5-0. 3. Public discussion of the recommendation submitted by the Historic Preservation Commission to designate the Horth Side Residential Area a local historic district. Beagle reported that the Historic Preservation Commission is recom- mending that a 24 block area be designated an Historic Preservation Overlay Zone. Located in the northwestern corner of the 1939 Original Town Plat of Iowa City, this area was popular with University -related people and, by the turn of the century, became a very desirable area to build modest homes. In accordance with the procedures of Section 36-54 of the Zoning Ordinance, the Historic Preservation Commission held two public meet- ings on the proposal. All property owners within the area were noti- fied of those meetings. Beagle showed an overhead delineating the proposed boundaries of the district. Within the district there are 306 structures, 81 of which are recognized as Key structures, 152 as Contributing structures, and 12 as Intrusions. Beagle introduced Margaret Nowysz, Chairperson of the Historic Preser- vation Commission. Beagle distributed a letter, dated November 5, 1986, from Loren Hickerson, 618 Brown Street, in which he stated his concurrence with the suggested North Side Historic District. Beagle also distributed for the Commission's information, the letters sent to. North Side property owners informing them of the public meetings. (Dated February 28, 1986, and April 14, 1986.) Nowysz, 1025 River, addressed the Commission, outlining the Historic Preservation Commission's proposal to designate the North Side (as previously outlined) a local historic district. The owners of proper- ties located in the area have been notified of the proposal over the Planning b Zoning Commission November 6, 1986 Page 3 course of a four year period. Some of the things the Commission does not oversee are: maintenance, repair, painting/color schemes, storm windows, siding, landscaping, and television antennae. Nowysz add that the zoning designation handles the issues of yard setbacks, density, use, roomers and apartments. The purpose of the historic district designation is for protection when there are demolitions, applications for building permiisible exterior work, and new buildings. The Commission uses the Secretary of the Interior's guide- lines in deciding appropriateness. In the two years of the existence of the Woodlawn and Sunmit Historic Districts, no permits have been reviewed by the Commission. Nowysz continued, calling the district an asset, i.e., if a home within the area would burn down, the ordinance would permit a new home to be constructed upon its original foundation regardless of the extent of damage. Nowysz encouraged approval of the proposed district by the Commission. PUBLIC DISCUSSION: Pat Eckhardt 514 N. Linn Iowa Cit . As a homeowner within the propose istrict, Eckhar t first remarked that owners of 314 and 310 N. Clinton were unable to attend the meeting, but will be sending a letter to the Commission articulating their support for the North Side District. Eckhardt described the North Side area as a real "neighbor- hood.' There are full front lawns, since drives and garages are accessed through alleys. She noted there are a variety of people within the "neighborhood," and the atmosphere is not suburban since it is busier. The location is very good, close to the University and the Central Business District. Eckhardt expressed the fear the "neighbor- hood" has felt for the last ten years that the area would become another South Johnson Street, with old homes removed and replaced with apartment houses. She asserted that for ten years the neighborhood has requested a change in zoning, and also street maintenance improve- ments. Accordingly, the area has cost the City very little, but now needs some care. Eckhardt presented a petition of 150 signatures of residents within the proposed area supporting the designation. She noted that since only a third of the survey area is completed, the Commission will be given additional names within the next several weeks. Eckhardt had found the neighborhood very supportive with only one percent opposing the historic district designation. Ellen Hickerson 618 Brawn Iowa City. Hickerson noted on the pro- pose oa e ur ary map nor end of Johnson, beyond Brown Street was not included. A home located there is one of the oldest in Iowa City, built in 1884. The main part of the existing home was built from the old house. Hickerson felt it should be included. Stanle Good 114 E. Fairchild. As President of the Building Corpora - on or p a 1 Oe a oror ty, which was built in 1928, Good stated that the designation of the area as historic would be an advantage to his group as it would continue a good neighborhood environment. /f/l Planning & Zoning Commission November 6, 1986 Page 4 Rev. Ted C. Fritschel 20 E. Market Street, Iowa City. Fritschel, of e u eran ampus ounce o Iowa City, requested, as he has re- quested at the other public hearings, that the properties located at the fringe of the designated district be excluded; 122, 124 and 130 E. Church and 603 N. Dubuque (a vacant lot). Fritschel corrected the map to indicate that he is not in opposition to the designation, but rather, to the inclusion of these four properties within the designa- tion. He added that the Commission will receive a formal letter stating more succinctly the Lutheran Campus Council's objections. Bill Eckhardt 519 N. Linn. Having lived in the area under discussion or years, c ar expressed his enjoyment of the neighborhood, but recognized that the North Side is under a lot of stress. He contended that developers are wanting to destroy the neighborhood and build apartments. The North Side has been good to Iowa City (i.e., paying taxes). What he asked from the Commission was a stable neigh- borhood, to retain its unique features, and to preserve and conserve its present environment. He urged the Commission to approve the proposal. Kay Schneider, 317 Church, Iowa City. As a resident in the area for eignt years, Sc6nei er concurred with what had been stated. She supports the designation, and noted that her 89 year old neighbor was born at 317 Church. David R. Pe er 613 N. Van Buren Iowa Cit Pepper stated that his i rs ome, an s am am ome is y s re3 N. Van Buren. Through several anecdotes, he expressed the closeness that is felt throughout the neighborhood, and further, that homes reflect the fact that it is a neighborhood. He also urged approval of the designation. Corinne Suter 609 Brown Str eet, Iowa Cit . Concurring with previous canmen s, u er pone ou othe Commission the projections that the student population is to decline, adding that there is no need to continue to break up older homes to accommodate that population. She felt that developers will try to keep the building momentum going, and continue to destroy homes and neighborhoods. Dennis Bielfeldt. Owning properties at 325 N. Gilbert, 328 N. Linn, 330 N Linn, and 422 N. Clinton, Bielfeldt felt that a lot of the comments made in the previous discussion applied to zoning issues. He felt that a satisfactory need for the designation had not yet been established. under the present zoning, he stated that it is not economically feasible for a developer to come in and raze an estab- lished home. A contradiction Bielfeldt noted was the RM -44 which statesethathigh a CertificateoofiAppropriatenesstisoneededaiftthe0exterior is changed. Bielfeldt charged that this would even further lengthen the tiveeinire thebissuancep of asCertifi ate contended Appropriateness. is Bielfeldt stressed that he is not anti -preservation, stating that his own home Planning 8 Zoning Commission November 6, 1986 Page 5 was built in 1858 and the two homes he rents are preserved. In con- clusion, Bielfeldt asserted that the issue was analogous to abortion and legislation of abortion. Mike Lewis -Beck 417 Brown Street Iowa City. As a newcomer to the North Side, and having in fact purchased his home on Monday, Lewis -Beck expressed sentimental reasons for selecting the North Side. Beyond the emotional issues, he also outlined economic issues. The more specialized care that older homes require provides employment to carpenters, plumbers and other artisans. He also noted the intangible benefits that are felt throughout the City, for example, Sunday drives. COMMISSION DISCUSSION: Horowitz questioned Lewis -Beck on the economic issue he raised, asking if he had instead preferred a new hone and was not interested in investing in a home primarily to preserve it for the future, would he resent the presence of an historic overlay zone. Lewis -Beck felt the issue of preservation of homes to be analogous to the preservation of antiques, they only increase in value if cared for. With discussion at the informal meeting Monday night, Scott noted for the public that the Commission felt they would be prepared to take action on this item at the formal meeting December 4, 1986. That would allow the Commission two informal work sessions prior to voting. The Commission will include the proposed district on the agendas of the formal meetings, November 20 and December 4, with the intention of voting on December 4. The informal meetings on this issue will be held on November 17 and December 1. The Commission recessed at 8:30 p.m. and reconvened at 8:40 p.m. DEVELOPMENT ITEMS: 1. S-8619. Public discussion of an application submitted by R.D. Phipps of r approval of a preliminary planned development housing plan (OPD -H) for Meadow Ridge, an 8.11 acre tract located at 1900 North Dubuque Street. Moen stated that R.O. Phipps is requesting approval of a preliminary LSRD and OPD -H plan to construct 15 condominium dwellings on an 8.11 n three clus- acre Moen of land. The dwellings pnsconsistent witbe h the Comprehensive Plan designation for that area. and also with the City Urban Environ- ment Regulations to preserve and protect environmentally sensitive areas and to preserve and enhance the entranceways to Iowa City. Of the five deficiencies and discrepancies noted in the staff report of 11/6/86, all five have been addressed by the applicant with the sub- mission of revised plans. Staff must still review the submitted /f/Y Wi Planning 8 Zoning Comnission November 6, 1986 Page 6 "legally binding instrument setting forth the procedures to be fol- lowed in maintaining any areas to be retained under private ownership and the means for financing those maintenance costs," This portion has not yet been evaluated by City staff. Because an OPD -H is similar to a rezoning, Scott mentioned it should be offered for public discussion at two formal meetings. Wallace moved to defer action on this item until the November 20, 1986, formal meeting. Horowitz seconded the motion. The motion carried, 5-0. 2. S-8620. Public discussion of a request submitted by the Iowa Inter- s—tai`.- Railroad for approval of a preliminary Large Scale Non -Residen- tial Development Plan (LSNRD) for property located immediately north of Oak Grove Park between Dodge Street and Webster Street. The applicant is seeking LSNRDapproval to construct a two-story office building an a 0.589 acre site. Beagle explained that under the definition of a public utility, the railroad facilities are permitted in the CI -1 zone as a special exception. This request for a special exception will appear before the Board of Adjustment on November 12, 1986. Of the deficiencies and discrepancies noted in the staff report dated 11/6/86, all have been resolved with the submission of a revised plan, Beagle distributed a memorandum dated 11/5/86 which details this. Also distributed was the revised plan. Staff recommends ap- proval of this application. Horowitz questioned staff on the screening required, and in particu- lar, how the security lights would be screened from view of the ad- joining residential area. Beagle noted that there were two light poles identified on the plan, one located next to the proposed build- ing, and one at the end of the parking near a tree. He added that the vegetation noted on the plan meets the screening requirements. Horowitz questioned whether that would be enough screening. In look- ing at the area, Beagle pointed out the area to the north was the railroad tracks and beyond that was multi -family housing. To the east the residential area is screened by the Dodge Street bridge. The park screens the area to the west and to the south, Larr Schmitt er 465 Highway 1 West, Iowa City. Representing the app can , c ni er s a e a an arbor vitae hedge will replace the present volunteer hedgerow. The light poles Provide some light to the switch yard, but are not intended to light like a shopping center parking lot. He added that the lights are needed now. Wallace asked how the traffic flow will be affected. Schnitt{er admitted there would be some increase, but, likewise, by consolidating the office and roundhouse activities, the back and forth movements between the two facilities will be eliminated. Planning 8 Zoning Commission November 6, 1986 Page 7 PUBLIC DISCUSSION: 1, m Alexander North, 618 Walnut Iowa City. North informed the Com- mission a e presen volunteer r need already been cleared over the summer. She raised a number of issues with the Commission, first asking if further zoning and design exemptions would lower property values in the area. Concern was also expressed that the building might add to the unsightliness already existing with a steel shed and junk pile located on the site. With the removal of the volunteer hedgerow, the neighborhood also lost a family of barn owls. Although the neighborhood is not as old as the North Side, she stressed that there is still a need to preserve it. Ralph J. Cap, 821 Webster, .Iowa City. Cap asked if the plan indicated an asphalt space, inc u ng entrances. Beagle noted there would be a concrete extension to Webster with the rest being asphalt. Cap stated his opposition to the plan, concurring with the issues outlined by North. He informed the Commission that Webster was opened to accommodate the railroad and the traffic resulting with this has caused problems. Cap felt the railroad should find a different area to expand and build. George Ruppert, 823 Webster, Iowa City Ruppert stated his opposition to the propose , sFWng thatthearea is zoned residential not commercial. He has lived in the area for 47 years. Once a dead end street, Webster has been opened for use by the railroad. Residents have seen an increase in the amount of heavy truck traffic. According to Ruppert, the trucks block the street and cause traffic congestion. He felt the railroad will probably want to enlarge the roundhouse and open up the switching yard for 24 hours a day. He asked the Comnis- sion to stop spot zoning for the railroad. Gerald L. Berwald, 918 Maaaard Street, Iowa City. As a railroad enthusiast, Berwald felt the LSNRD would be an improvement to the area. The current offices are in the old baggage room at the depot. Having the two facilities separate at times causes the tracks to be blocked, tying up traffic in the whole area. Berwald noted that the property sat dormant at one point for about six months. It is now revitalized and running again which brings business and jobs to Iowa City. The tracks have been in place for over 130 years, long before the residential area. The railroad may even have donated the property for the park. Berwald continued that the offices would act as a buffer, beautifying the area if done well, Concluding, Berwald stressed that the railroad deserves a chance to help Iowa City. Ruppert asked if a present 15" culvert will be enlarged. Schnittjer explained that another project involves making improvements to the sewers from Dodge Street down to Capitol Motors. The site also con- tains an area that was once used as a stockyard and another used for coal piles. Schnittjer remarked that these areas are presently over- grown, but the railroad plans to revive this area. /?d Planning & Zoning Commission November 6, 1986 Page 8 Horowitz again raised the issue of screening. Schnittjer interjected that the noise and fumes are already there. Beagle stated that the Board of Adjustment will be looking at the issues involving the use of the area. The Commission must evaluate the application in terms of this one-half acre unit. The activities associated with the balance are not germane to the issue before the Commission. Ruppert complained that the railroad does not put down enough rock to save the area from dust and filth dragged by the trucks. He asked the Commission how they could fight this, If the project is approved, Scott noted that with construction, normally the last detail ccmpleted is the paving. He reiterated Beagle's explanation of the drive from Webster to the parking lot, adding that the plan expects to have that bemdoneenow. by JScott explainedRthattthe existing hausesmadjacentetosto the site under consideration are not an issue before the Commission. Prior to submission of the plan, Horowitz asked what paths the heavy trucks took. Ruppert stated that they use Webster or Van Buren, and added that the trucks drag dust, dirt, gravel and sometimes tar down Webster Street, thereby making a mess. Schnittjer noted that there is a plan to improve the system to rel ieve the present culvert system where the trucks pick up the mess. Scott suggested that the public present who are concerned about the other issues in the area, but which the Commission has no jurisdiction over, should contact the City Managers Office or the Public Works Department. COPMISSION DISCUSSION: Dierks asked if there would be additional screening to the south. Schnittjer stated that he could not make that financial commitment without first consulting with the applicant. Scott felt the Commis- sion could not require additional screening, but added it could be an issue raised before the Board of Adjustment, Horowitz moved to recommend approval of a preliminary LSNRD plan submitted by the Iowa Interstate Railroad for property located immedi- ately north of Oak Grove Park between Dodge Street and Webster Street. Jordan seconded the motion: Horowitz explained that she based her approval for the project on the fact that the applicant is making every attempt to keep within the area it is placed, She felt that Berwald's comments regarding the economic assets of the railroad to be very important, Scott reiterated that the Commission is dealing with a LSNRO for an office on the property. He stressed his feeling that the office use will not affect the present use of the roundhouse. He hoped that the improvements including the office, pavement and the proposed storm sewer system may alleviate the concerns expressed by the neighbors. He stated his intention to vote in favor of the application. T Planning 8 Zoning Commission November 6, 1986 Page 9 In voting, the Commission approved the LSNRD application unanimously, 5-0. Dierks moved to recommend to the Board of Adjustment consideration of requiring trees in addition to the arbor vitae hedge on the south property line, to replace those shrubs previously removed. Horowitz seconded the motion. Horowitz felt the Commission should specify the choice of hedge and that the application should be in consultation with the City Forester. After discussion, the Commission agreed to retain the motion as first stated. In voting the motion carried, 4-1, with Jordan voting in the nega. tive. 3. Public discussion of a minor amendment to the approved final LSNRD plan for Hy-Vee/Drug Town, 1201 North Dodge Street. Moen explained that approval of the amendment would permit construc- tion of a dairy cooler on the north side of the present store. The LSNRD was originally approved in 1979. She stressed that this is a minor addition to the plan. Staff recommends approval. Jordan moved to recommend approval of a minor amendment to the ap- proved final LSNRD plan for Hy-Yee/Drug Town, 1201 North Dodge Street. Horowitz seconded the notion. The motion carried unanimously, 5-0. OTHER BUSINESS: 1. Discussion of the Program Division Statement for FY88 for the Planning 8 Zoning Commission. Moen distributed the statement, and asked if the Commission had ques- tions regarding this document. Jordan moved to approve the Program Division Statement for FY88 for the Planning i zoning Commission. Horowitz seconded the motion. The' motion carried unanimously, s-0. 2. Planning and Zoning Commission Information. - Moen distributed an article from Zoning News regarding the aesthet- ics of parking lots. - Wallace attended the City Council meeting Tuesday night and reported j that the application for a conditional use permit for a sand and gravel operation on North Dubuque was also denied by the Council. for 401nSouthilGilbert.anoMtohen sensedgthatCthetCouncilnmay request that the Commission attend the next informal Council meeting to contribute to the discussion on this item. /$P/00 Planning & Zoning Commission November 6, 1986 Page 10 - Horowitz mentioned that the planning staff and the Parent Advisory Committee will be looking at the issue of density relative to busing prior to November 19. - Regarding the CDBG allocations Scott noted that none of the Commis- sion's recommendations were accepted. ADJOURNMENT: Horowitz moved to adjourn the meeting at 9:52 p.m. Jordan seconded the motion. The motion carried unanimously, 5-0. Minutes submitted by Linda Manning. Approved by a y er s, ecretary I, , Ps e Reg u laa - mEetUd9 No yEfliw 6, t9Y6 Y=30 'P.M. 'Please Si9N Ins knife des 3. NERC y CqM s rovNLic aF G ij —1 REgLLaa mEEt'1149 NoR96 Irt30 P, m. 14MSE Sc9N IN: i i z--------------- a i--------------- u. �J. �3. �4. M III17ES FORMAL MEETING PLANNING & ZONING COMMISSION THURSDAY, NOVEMBER 20, 1986 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Cooper, Dierks, Horowitz, Perry, Scott, Wallace MEMBERS ABSENT: Jordan STAFF PRESENT: Beagle; Boyle, Moen CALL TO ORDER• Chairperson Scott called the meeting to order at 7:35 PM. PUBLIC DISCUSSION: None. CONSIDERATION OF THE NOVEMBER 6, 1986 MINUTES: Horowitz corrected the minutes on page 10, top paragraph to read as follows: "Horowitz mentioned that she, the Planning staff, and the Iowa City Community School District Superintendent's Parent Advisory Committee will be looking at the issue of school boundaries and density relative to City land use planning on November 18." Cooper moved to approve the minutes of November 6, 1986, as corrected. Horowitz seconded the motion. The motion carried, 5-0-1, with Perry abstain- ing due to his absence from the November 6, 1986 meeting. ZONING ITEMS: 1. Public discussion of a proposed amendment to the Comprehensive Plan to change the land use designation of Streb South Industrial Park from Industrial to Intensive Commercial. Perry moved to approve an amendment to change the land use designation of Streb South Industrial Park from Industrial to Intensive Commercial. No committee member seconded the motion. The motion died for lack of a second. 2. 1-8607. Public discussion of an application submitted by the Iowa State TaFMTrust Company to rezone a subdivision known as Streb South Indus- trial Park from I-1 to CI -1. Beagle provided a letter from Joe Tiffany, Chairman of the Iowa City Airport Commission. The letter stated that it was the consensus of the Airport Commission to leave the zoning as is. With the existing zoning, the Commission felt that there would be a lower density of people within the clear zone of Runway 30. Ri Planning & Zoning Commission November 20, 1986 Page 2 Perry moved to recommend approval of an application to rezone a subdivi- sion known as Streb South Industrial Park from 1-1 to CI -1 submitted by the Iowa State Bank & Trust Company. Horowitz seconded the motion. Perry explained that he based his approval for the project with the understanding that it -was the desire of the individuals in Streb South Industrial Park to go to a different zone. He felt that when looking at this zone he had no problems with that. Horowitz explained that the only reason she seconded the motion was to bring up reasons for not supporting this application. She was concerned with the amount of land zoned for industrial use and the analysis of the total acreage in the City which shows only 4.5% of the total land area of Iowa City zoned for industrial uses. She felt that there was no compel- ling reason to change the zone from I-1 to CI -1. Beagle stated that the auto and truck -oriented businesses in this area would be non -conforming. Scott mentioned that the reason the subdivision was originally zoned I-1 was because of warehouse uses in that area at the time the Zoning Ordi- nance was revised. During that process, no one objected to that zoning classification. Dierks expressed her concern about this area because it is an entranceway into the City. Cooper stated that he shared Dierks concern. In voting, the motion was defeated, 2-4, with Perry and Scott voting in the affirmative. 3. Public discussion of the recommendation submitted by the Historic Preser- vation Commission to designate the North Side Residential Area a local �I historic district. { Beagle informed the Commission that he had no further information to provide regarding this issue. He submitted a.petition from those who support the designation of the North Side Residential Area as a local historic district. At the Commission's request, Moen distributed copies of a map of the potential "Goosetown Historic District" and stated that the proposed Goosetown area has not been evaluated by the Historic Preservation Com- mission yet. Scott asked the staff which neighborhoods had been canvassed in order to obtain signatures on the petitions. Beagle responded that the signatures were assumed to be from residents of and property owners in the proposed district. Horowitz stated that, when looking at the petitions, she noticed some duplications. Wallace requested that when people sign petitions they also print their names so the individuals can be identified. pvif Planning & Zoning Commission November 20, 1986 Page 3 PUBLIC DISCUSSION: Pat Eckhardt, 517 N. LinnIowa Cit As a homeowner within the proposed istrict, Eckhar t presente a s ide show to the Commission showing the area from 1868 to the present. She stated that the North Side was full of houses that stretched from early in the history of the City to present day. Eckhardt noted that all the neighborhood was serviced by alleys. Consequently, there are no driveways and the garages are in back of the houses. She expressed her concern that without historic district designa- tion, the North Side would look like South Johnson Street, with old homes being removed and replaced with apartment houses. Eckhardt also noted that the North Side Residential Area looks different from the other historic districts in Iowa City in the variety of architecture present and by the fact that the houses are much closer to one another. Bett Means 120 E. Fairchild Iowa City. As a permanent resident of owa y an a property owner of the North Side, Means stated that one way to preserve property values in the neighborhood would be to designate this area as an historic district. She stated that the University and others have come in and denigrated the area. District designation would provide security to property owners. Geor a McCormick 230 E. Fairchild Iowa Cit McCormick noted that he as een a ong time supporter ot preserving the North Side. He was on the task force to the Historic Preservation Commission and helped in developing an ordinance to prevent the demolition of the houses in this area. McCormick stated that to make this area an historic district would give the people prestige and protection and would give the neighborhood stability. H11ar Stra er. Strayer represents Or. Friederichson, a non-resident an or w o owns property at 328 Brown Street, Iowa City. Dr. Friederichson favors district designation for the North Side. She spoke in favor of the North Side becoming a historic district and emphasized that investors are looking at the older buildings and recognizing their potential in and of themselves. Stanle Good 114 E. Fairchild. As president of the Building Corporation or p a e a oror y, which was built in 1928, Good supports the proposal to establish this area as an historic district because it would stabilize the neighborhood and preserve its characteristics. Lowell Brandt 824 N. Gilbert Iowa Cit Having lived in the neighbor- hood far on y one year, Brandt stated he chose this area to move to because he and his wife preferred an older home close to downtown in an area that felt like a neighborhood. He stated he was proud to live in this neighborhood and noted that there were not many neighborhoods in the City like this one. Brandt expressed that all the opposition to designa- tion of the North Side Residential Area as an historic district comes from those who own property in the district and do not live there. Planning 8 Zoning Commission November 20, 1986 Page 4 JudMiller 316 E. Church Street, Iowa Cit Miller stated she is very much in favor of the proposal roposa and spoke to the Commission from personal experience. She previously lived in an older area of Phoenix and person- ally saw the area disappear very quickly and turn into apartment houses and offices. Miller noted that when buying this house, it was shown as a house that could be removed and apartments built in its place. James Harris 219 Ronald Street Iowa City. The City downzoned this neighborhood sever -a77 -years ago o re uce he incentive to tear down buildings and to conserve the area and to keep density low enough so property owners have the incentive to maintain these buildings. He stated that in the recent tax revisions, tax credits for historic preser- vation have been maintained because Congress is concerned with preserva- tion and the enhancement of neighborhoods. Harris stated that district designation for this neighborhood would be consistent with the City's motives in downzoning the area and would foster conservation of the neighborhood. Alexander Kern. Kern has a personal reason for this area becoming an historic is rict. Several years ago he and his wife owned and resided in one of the few limestone houses in Iowa City. They sold the building to an individual who they thought appreciated the structure. While they were out of the country for the summer, the house was razed and an apart- ment building was constructed in its place. He stated that establishment of a district would be a protection against the building of apartments in the area. COMMISSION DISCUSSION: Horowitz questioned Harris, asking if anyone was doing an analysis of the 1986 tax issue he raised. Harris stated that an analysis has been pre- pared by the National Trust of Historic Preservation and that the tax credit will induce people to preserve their structures. Scott stated that it was the intention and agreement of members of the Commission to vote on this issue on December 4. He expressed he would still like to hold to the schedule and that the Commission may have to schedule an additional work session to be able to vote on the issue on December 4. Horowitz asked Scott why it wasn't possible to vote on the issue at this meeting and Scott replied that Commission members did not expect to vote on this item until December 4 and as not all Commission members are present at this meeting, he felt it was only fair to vote at the time Commission members expected to vote. Perry expressed that this is an important issue and he would like to consider it further before voting on it. Scott noted that after the informal meeting on December 1, if there is a need for more discussion concerning this issue, the Commission will schedule an additional work session either December 2 or December 3. /!it Planning & Zoning Commission November 20, 1986 Page 5 The Commission recessed at 8:55 p.m. and reconvened at 9:04 p.m. -I 4. CZ -8624. Public discussion of an application filed with Johnson County requesting that a 1.69 acre tract located approximately 1.5 miles south- east of Iowa City be rezoned from A-1, Rural, to CH, Highway Commercial. Moen stated that this item is before the Commission since the tract lies within the City's two mile extraterritorial area. This 1.69 acre tract abuts a 5.7 acre tract zoned CH. Both zoning classifications were in place at the time the parcels were purchased by the Lyvers family ap- proximately three years ago. Moen noted this 1.69 acre parcel is unde- veloped and its isolated location from adjacent agriculturally zoned land makes it infeasible to be used for farming. Based upon its isolated location from other agricultural land and its proximity to property zoned CH, staff recommends approval of this application. Dierks moved to recommend approval of a request that a 1.69 acre tract located approximately 1.5 miles southeast of Iowa City be rezoned from A-1, Rural, to CH, Highway Commercial. Horowitz seconded the motion. Horowitz explained that she based her approval for the application on the fact that the land is separated from adjacent agriculturally used land and that there is no way to farm this land. In voting, the Commission unanimously approved the application, 6-0. DEVELOPMENT ITEMS: 1. S-8619. Public discussion of an application submitted by R.D. Phipps for approval of a preliminary Planned Development Housing Plan (OPD -H) for Meadow Ridge, an 8.11 acre tract located at 1900 North Dubuque Street. Moen stated that R.D. Phipps is requesting approval of a preliminary LSRD and OPD -H plan to construct 15 condominium dwellings on an 8.11 acre tract of land. The dwellings would be arranged in three clusters on approximately three acres an the western portion of the tract. Moen noted that the plans are consistent with the Comprehensive Plan recommen- dations for that area, and also with City urban environment policies to preserve and protect environmentally sensitive areas and to preserve and enhance the entranceways to Iowa City. Of the five deficiencies and discrepancies noted in the staff report dated November 6, 1986, all have been addressed by the applicant with the submission of revised plans and documents. PUBLIC DISCUSSION: R.D. Phi s. Pictures of a development in Moline, Illinois after which this project is modeled were presented to the Commission by Phipps. He stated that the architectural style will not be the same but a more tra- ditional style with a greater use of brick will be constructed. Phipps noted the streets would be 25' in width and the driveways in the Moline development are of washed aggregate concrete. He expressed his concern that putting sidewalks in would not do anything for the aesthetics of the I?lf err Planning 8 Zoning Commission November 20, 1986 Page 6 landscape, With a total of 30 parking spaces provided in addition to garage and driveway use, Phipps noted that there would be virtually no parking on the streets. Phipps stated that these are condominiums for only single family use. COMMISSION DISCUSSION: The Commission reviewed the draft of the Summary Report for this OPOH. Moen indicated that -the legal staff recommends that discussion of the extension of Tanglewood Street be omitted from the report as it is not ' germane to OPOH approval . Cooper moved to rezone an 8,11 acre tract located at 1900 North Dubuque Street from RS -12 to OPD -H-12. Perry seconded the motion. The motion carried unanimously, 6.0. i Wallace moved to approve an application submitted by R.D. Phipps for a preliminary Planned Development Housing Plan (OPD -H) for Meadow Ridge, an 8.11 acre tract located at 1900 North Dubuque Street. Dierks seconded the motion. The motion carried unanimously, 6-0. Cooper moved to adopt the Summary Report dated November 20, 1986, as amended, for application S-8619. Horowitz seconded the motion. The motion carried unanimously, 6.0. OTHER BUSINESS: 1. Planning and Zoning Commission Information. -Cooper attended the Chamber of Commerce Environmental Concerns Conmittee meeting and reported that the Committee is considering changing its name. Committee members are trying to recruit more members and are considering Individual nominations for an award, -Horowitz mentioned that she, Karin Franklin, and John Gross attended the Iowa City Community School District Superintendent's Parent Advisory Committee meeting. She stated that Franklin gave an excellent talk on projected development of the City. Horowitz noted that the School Board would like to repeat the discussion and have someone join the Planning i and Zoning Commission in the Spring. -Scott stated that at the informal meeting on December 1, he would like to have discussion of the North Side Residential Area completed so voting can take place on December 4. If discussion is not completed, the Com- mission may have to continue discussion on December 2, -Dierks mentioned that having someone from the Historic Preservation Commission present at that meeting would help in the discussion. /9/1 Planning & Zoning Commission November 20, 1986 Page 7 ADJOURNMENT: Dierks moved to adjourn the meeting at 9:45 p.m. Horowitz seconded the motion. The motion carried unanimously, 6-0. Minutes submitted by Steve Dunn. Approved by: Sa y D erks, Secretary i. i. i f F,e9LLlaa. COUNdt MEE6149 7:30 P. M. "PQEOISE Si9N IN: (1�arnE:lActcLQEs3.. x Z •��i..� ! ��t�-��- dem/,/ ���-�eW Xt 1 �� 13. �y. -I 5-�,N MINUTES IOWA CITY RIVERFRONT COMMISSION WEDNESDAY, NOVEMBERS, 1986 - 7:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Daly, Gerleman, Helmer, Leo, Lovell, McGuire, Stroh, Watson, Wielert MEMBERS ABSENT: Wachal, Wallace STAFF PRESENT: Rockwell, McClean OTHERS PRESENT: Mr. Carl Chadek RECOMMENDATION TO COUNCIL: None. REVIEW AND APPROVAL OF OCTOBER 1, 1986, MINUTES: Leo moved to approve the minutes of October 1, 1986. Gerleman seconded and the motion carried unanimously. DISCUSSION OF RIPRAP MATERIALS WITH MR. CHADEK: Mr. Chadek told the Commission about different types of stone used for riprapping. Broken concrete costs $5.00 per lineal foot at 1 ton/foot. A truckload or eight tons of delivered concrete costs $40 per load. If smaller "pit run" concrete pieces are used, the cost runs $7.55 per lineal foot at one ton/foot. Graded riprap would cost $11.44 per lineal foot at one ton/foot. Helmer asked what the price would be for a typical 50 foot riverfront property line and Chadek estimated $250 at $5 per foot for an ordinary riprap job. If it is done on a turn in the river where the channel is j deep, it will take more and bigger stone. Lovell asked if any one mate- rial is more effective and Chadek said that the bigger size materials are more resistant to wave action, but if the river height varies considera- bly, the materials are more likelyto be undermined. Helmer asked how Chadek would like to see the river used. Chadek thought if boaters obeyed the laws, there would be less erosion problems. The wakes from high powered boats towing skiers increase erosion. Gerleman noted that in 1985, the Commission had proposed banning waters kiing on the river, but there was considerable opposition and the proposal was not successful. - Chadek described the type of materials used for erosion control an the CoralVille Dam. The base is a tight bed of small 3" stone which holds the — bank in place, and above that a layer of large rock which breaks the damaging wave action, This type of layering requires that the slope is not too steep, at most a 2:1 slope. Iowa City Riverfront Commission November 5, 1986 Page 2 Lovell asked if constant reinforcement was required to maintain this type of protection. Chadek said the type he had just described required mini- mal maintenance, but steeper banks riprapped with smaller stone and no base layer as is done along the river in residential areas requires con- stant maintenance. Leo asked if riprapping of one property would damage a neighboring prop- erty that did not have riprapping. Chadek answered that the unprotected property would be eroded without riprapping but the river current could work around and undermine the riprapped areas as well. Daly asked for the best time to install riprap. Chadek replied that July and August are usually the best months to get the materials to the location, but that any time that was not too wet would work. Helmer asked if Chadek would be willing to share his expertise with river. i frontproperty owners at the erosion control seminar the Commission is planning to hold in January, 1987. Chadek responded affirmatively. Gerleman mentioned the demonstration theCommissioa d requ stedthat Chproject debetbeing considered as that develops. Rockwell asked if Chadek would store broken concrete brought to him by haneowners. Chadek agreed to take any concrete as long as it was his after delivery, since he could not save it in bundles for specific, individual dispersals at later dates. DISCUSSION OF CONDITIONAL USE PERMIT - BUTLER FARM SAND/GRAVEL: Lovell asked if a traffic study or an environmental study would be re- quired of this project. Rockwell answered that the County could request a traffic study from the Iowa Department of Transportation (IDOT). The State Department of Natural Resources requires an environmental impact statement before sand/gravel excavation begins, but not prior to receiving the conditional use permit. Because the Iowa City City Council concurred with its Planning and Zoning Commission and took a position against ap- proving the permit, four of the five County Board of Supervisors members must vote to approve the project in order for it to be implemented. Daly said that there was a sandpit close to town already and we did not need another one. Leo said that the Commission must have a valid reason for recommending against the proposal. McGuire wanted to know if the sand/gravel operation could change the course of the river. Rockwell doubted that it would. She related that the owners had stated intentions to establish homes or condominiums around the excavation pond after the sand/gravel operation was closed down. Stroh said that there was no way that the Commission could recommend approving the permit because it was contrary to at least three objectives of the Commission's charter. Helmer disagreed, saying existing cornfields could be converted to an accessible residential area where more persons could enjoy the riverfront. Daly pointed out that a residential area located across the river from the existing rock quarry would not be com- patible and the quarry would be under pressure to halt its operation because of the quarry dust that is dispersed throughout the area. Iowa City Riverfront Commission November 5, 1986 Page 3 McGuire wanted to know if there was a legitimate reason beyond aesthetic reasons that the Riverfront Commission could use in speaking against the permit. Watson said that the operation was located 150 feet from the riverbank and was not sure that the aesthetics of the riverfront would be impacted. Wielert said that there would be no direct impact on the water of the river because the water would be filtered through the sand before entering the river. Daly told the Commission that at the Highway 6 Mills Marine there is an underground cut from the pond to the river with a direct exchange of water between the two bodies. Stroh requested an up or down vote concerning Commission support of the permit. The vote was 7-0-1 against supporting the conditionalep rmit with Wieler a state ng. Leo asked how the Commission should communicate this message to the John- son County Board of Supervisors, who would be voting on the issue the next morning. McGuire asked if the Commissioners should call the individual board members. Watson offered to contact Donnelly and Lovell said she would call Ockenfels. Lovell and Rockwell will attend the Board meeting to present the Riverfront Commission's concerns. DISCUSSION OF HELMER'S MEETING WITH CITY COUNCIL: In Helmer's presentation to the Council, he stated that the river and tributaries are treated by the Commission as one and that most projects worked on relate to both. He noted that this approach created no extra work and that the Commission had no budget; it works as a catalyst to encourage people to control erosion and clean up areas along the river- bank. PROGRESS REPORT ON EROSION CONTROL BROCHURE: Mike Ellis will be unable to work on completing the brochure. Rick Fosse, City Engineering, cannot work on the local permit system until he has completed the Scott Blvd. project. Rockwell suggested including in the brochure a general statement approved by City Engineering describing City involvement in the bank stabilization permit process. Rockwell has been given permission to use staff time an this project and will also be using the services of Planning Intern, Mike Singer, who will start assisting her in mid-November. The brochure will be brought to the Commission for final review at the December 1986 meeting. Lovell suggested that the erosion control brochure be mailed out within one week following the December meeting. DISCUSSION ON CLEANUP: Gerleman suggested that the cleanup should be a city-wide spring cleanup. He had - met with members of the Alpha Phi Omega Fraternity, which had organized the river cleanup for the last five years, Concerning last spring when the Commission first considered a cleanup project, the frater- nity already had firm plans for the event. It was simply too late at that point to involve the Riverfront Commission. The fraternity usually organ - Alf Iowa City Riverfront Commission November 5, 1986 Page 4 izes a cleanup of University property along the river with the help of service groups such as the Boys Scouts, Girl Scouts, and afterwards holds a picnic at City Park. i Helmer will talk to the Jaycees to see if they are interested in assigning two representatives to join Gerleman, two fraternity representatives and him on a steering committee to organize a cooperative cleanup program. Helmer, Gerleman, the frat and the JayCees representatives plan to meet on Tuesday, November 11, for initial discussions. April 25, 1987, has been established as a tentative date to hold the cleanup. Gerleman suggested that one focal point of the cleanup might be a Mount Trashmore with TV and newspaper coverage of the spectacle. Mr. O'Brien has said in the past he will donate bags to groups picking up litter. Gerleman requested that Rockwell provide a detailed City map so that cleanup areas can be desig- nated. Further details will be worked out in the subcommittee. i In response to a question on liability insurance, Rockwell explained that Dick Boyle, First Assistant City Attorney, had stated the previous year that it will not be necessary to get a waiver from each cleanup partici- pant. The City's general insurance should provide sufficient coverage. Leo suggested getting the organizers of "Taste of Iowa City" to provide food donations for the picnic. Rockwell mentioned contacting organiza- tions, such as the Pork Producers of Iowa. ,DISCUSSION OF CDBG APPLICATIONS: Rockwell reported that although the Committee on Community Needs had not recommended any of three projects requested by the Riverfront Commission, CDBG staff had recommended the Mayor's Youth/Ralston Creek project. Staff thought that the Ralston Creek project provided a more labor intensive and environmental conservation effort for the youth than the paving of a small handicapped parking lot. Council will make a final decision about 1987 CDBG funding on November 18, 1986. OTHER BUSINESS: Ve tative Stabilizers. Leo investigated the suitability of using vegeta- oneor A s a ization and found that the State has dropped research on this erosion control technique because it proved troublesome, costly in terms of labor requirements and minimally effective. Rockwell shared a memo relating the City Forester's view on vegetative riverbank erosion control. University Notes. Stroh stated that the fencing along the river by the nivers y power plant is temporary security fencing which will be removed when the construction project is completed. Stroh also found out that the University might own some of the land and possibly would maintain but would not build a sidewalk on the east side of Riverside Drive between Iowa Avenue and Burlington Street. The State DOT does not object to the sidewalk, but will not build or maintain it. Perhaps the Mayor's Youth could build it as suggested by Gerleman. Iowa City Riverfront Commission November 5, 1986 Page 5 Thank You. Helmer extended a thank you on behalf of the Commission to Leo andandMcGuire for the three years of hard work they had contributed while members of the Commission. ADJOURNMENT: Stroh moved and McGuire seconded the motion to adjourn. Motion carried by acclamation. Meeting adjourned at 9:40 P.M. Minutes submitted by Joseph McClean. i i i r� �i i i i Iowa City Riverfront Commission November 5, 1986 Page 5 Thank You. Helmer extended a thank you on behalf of the Commission to Leo andandMcGuire for the three years of hard work they had contributed while members of the Commission. ADJOURNMENT: Stroh moved and McGuire seconded the motion to adjourn. Motion carried by acclamation. Meeting adjourned at 9:40 P.M. Minutes submitted by Joseph McClean. MINUTES HISTORIC PRESERVATION COMMISSION WEDNESDAY, NOVEMBER 12, 1986 - 1:30 PM IOWA CITY PUBLIC LIBRARY, ROOM B PRELIMINARY Subject to Approval MEMBERS PRESENT: Horowitz, Kern, Nowysz, Sierk, Vanderwoude, Wagner MEMBERS ABSENT: Champion STAFF PRESENT: Franklin, Dunn GUESTS PRESENT: Nathan \\ CALL TO ORDER: Chairperson Nowysz called the meeting to order at 7:40 PM. Attention was directed to notice of the next meetings of the Johnson County Historical Society: - November 17, 7:30 PM, Hills Bank, Coralville, Program: The Folklore of Johnson County - December 14, 1-4 PM, Museum, Fund Raising Bake Sale Sierk moved and Kern seconded the motion that the discussion of the approval of minutes be moved to later in the meeting until the arrival of Horowitz. The motion was carried unanimously. AWARDS PROGRAM: Franklin presented a checklist of tasks to be completed for the Historic Pres- ervation Awards Program. Two main items on the check list to be completed by the Commission were the selection of a date for the awards decision and selec- tion of jurors. Wagner stated that there wasn't much going on which would conflict with January 28, 1987. Nowysz requested the 28th also and the Commis- sion agreed unanimously. Nowysz stated that she had taken the liberty to ask Roman Schoultz if he would be a juror if the Commission approved and he has agreed; selection of two more jurors was needed. Nowysz suggested that Mary Neiderbach of Des Moines had been to HPC meetings when the Commission was first formed and she was very helpful. Sierk said she would like to see some- one from Iowa City, Horowitz suggested Polly Brotherton but Nowysz was leary of having someone with no architectural experience and stated that a professional person from out of town was needed who knew what they were doing. Charlie Glab, an architect from Dubuque and chairman of their Commission was suggested - Kern moved and Sierk seconded the motion to have Roman Schoultz, Mary Neiderbach and Charlie Glab as jurors, The motion was carried unanimously, The Commission concurred that Bill Wagner, an architect from Des Moines should be used as an alternate. A list of potential nominees was compiled and these were the suggestions: Ewers Men's Store Mace Braverman for the Commerce Center Historic Preservation Commission November 12, 1986 Page 2 Marvin Dawson house on Bowery Sigma Kappa Sorority at 811 E. College Willowwind Sweets -N -Treats Mama Capone's Ron Johnson's house Tom Laughnan - Corner of Van Buren and Brown Shepherdsons - 600 Block of Summit j Nowysz noted that the date for the awards meeting should be January 28 rather than January 21 which was stated on the checklist. iFY87 Work Program Franklin presented the worksheet for prioritizing the FY87 work program which included activity categories within which the Commission was to set up time- lines for completion and completion dates. Historic districts: Nowysz stated the Commission should not go too fast in recommending more districts. Franklin suggested that the Goosetown research be completed and then evaluated for timing the recommendation of the district after the fate of the North Side Residential district is apparent. Horowitz expressed concern that the Goosetown area not be deferred too long. She felt there was some urgency in obtaining oral histories from some of the elderly people in the area. It was suggested that the oral history of Goosetown resi- dents be placed within the general category of oral history under the Awareness program. The completion date for Goosetown research was set for March, 1987. Discussion followed of the North Side Commercial District. The Commission concurred that the rehabilitation of the brewery building could be an impetus i to acceptance of the North Side Commercial District. Work on this district was scheduled for July 1987. A completion date of December 1, 1986, was set for application for Certified (` Local Government (CLG) status. In discussing the local rehabilitation tax incentives the Commission asked the staff to check on the status of proposed legislation. February, 1987 was the date set to begin planning for the development of a brochure for Preservation Week, May 3, 1987, with the individ- ual awards and the homes tour taking place that week. Rehabilitation guide- lines was moved up to Brochures under the awareness program. Educational meetings and the awareness program were determined to be ongoing projects and largely dependent upon when Commissioners made contact with other groups and individuals. Nowysz suggested that at some time the Commission needs to spon- sor its own educational meetings. REHABILITATION PROJECTS: - 712 Iowa Avenue: Alterations proposed on this house were to install a railing on the front porch, remove the garage, paint and repair existing windows, and install combi- nation storm windows. Nowysz stated that they should use a wooden top and bottom rail with spindles. The bottom rail should not be attached to the porch /90?0 Historic Preservation Commission November 12, 1986 Page 3 but raised and that the spindles should be properly placed and appropriate for a building of that type and age. VanderWoude noted that combination windows can work very well in a rehabilitation project. The Commission suggested that the applicants should be advised of whether they can replace the garage if they I remove it. 924 E. Bloomington: Alterations needed on this house were installation of a new roof, replacement of double hung windows, removal of a garage, and exterior painting. Nowysz suggested that the windows be of wood construction. Vanderwoude felt that metal windows can be just as compatible. The Commission had no comments to add to the application. Advice regarding the replacement of the garage was again suggested. APPROVAL OF MINUTES OF OCTOBER 8, 1986: Horowitz moved and Sierk seconded the motion to approve the minutes of October 8, 1986 with the following changes: p.4 - Under Rental Rehab Project" the statement should be sent to the "State .:.; Office of Historic Preservation." p. 5 - Ardenia on Kirkwood Street should read Kirkwood Avenue. - Under "Commissioners' Reports," paragraph 5 was amended to read "Horowitz gave a brief report on the proposed development under planned development housing overlay zone (OPDH) action now being considered by City Council. Regrettably the pians call for demolishing the main structure and a brick wall but only rebuilding the latter. A discus- sion followed on the Commissions' concerns and efforts regarding this property." Paragraph 6 should include "Wagner offered to help on this endeavor," added to the end. The motion was carried unanimously, I` COMMISSIONERS' REPORTS: i Wagner reported on the annual meeting of Boards and Commissions with the Council. She indicated that she mentioned anticipation of the Mayor's sign- ing of the CLG application, the efforts to get house tours underway for May, and expressed concern in asking the attention of CCN in working with the Commission on plans for changing houses in historic neighborhoods. Horowitz pointed out the editorial in the November 5, 1986 Daily Iowan com- menting on the design of the new building on Burlington Street. i - VanderWoude expressed his frustration with the lack of signs placed in his- toric districts. I I i /9,?0 Historic Preservation Commission November 12, 1986 Page 4 - The Commission asked for an update on the concrete patches in the 200 block of Davenport Street. ADJOURNMENT: At 9:50 a motion was made for adjournment. It was seconded and the motion passed unanimously, 6-0. Minutes submitted by Steve Dunn. Aid I i i - i Historic Preservation Commission November 12, 1986 Page 4 - The Commission asked for an update on the concrete patches in the 200 block of Davenport Street. ADJOURNMENT: At 9:50 a motion was made for adjournment. It was seconded and the motion passed unanimously, 6-0. Minutes submitted by Steve Dunn. Aid Mayor's Youth Employment Program Minutes Board of Directors Meeting November 19, 1986 Board Members Present: Jan Liggett, Bob Miller, Bill Casey, Susan Simon, Joan Jehle, Linda Lawrence, Doug Allaire Staff Present: Peg McElroy, Teresa Ulin I. Call to Order: Bob Miller called the meeting to order at 4:03 p.m. 11. Introductions & Welcome: Linda Lawrence and Susan Simon, new board members, were introduced by Peg. Linda Is the Behavioral Learning Center teacher at the Community Education Center. Susan is currently with Grant Wood AEA and will be Joining the Kirkwood Community College staff next week. III. Approval of Minutes: The minutes of the October 15, 1986, meeting were reviewed by the board. Jan Liggett/Bill Casey moved to accept them as written. MSC. IV. Financial Reports - August and Sepember, 1986: The financial reports for July, August and September are done on Supercalc. Copies of each were given to board members. Peg pointed out that the large negative fund balance shown in August for the Summer IYC account is because the majority of funds for this program were received in September. Bill asked how MYEP carries these negative balances. Peg replied that there is a positive fund balance in the In -School account and it is transferred to the Summer account when all funds have been received from the State of Iowa. Jan Liggett/Joan Jehle moved to approve the reports. MSC V. Additional Agenda Items Peg reported that she is currently looking Into two new funding sources. One Is the National Center for Neighborhood Enterprises. She will apply for this grant of approximately $4,000 to work with Youth Homes. Bill McCarty, director of Youth Homes, would like to develop a more structured environment there. The plan Is to provide vocational and educational programming and Involve some individuals from Youth Homes in the summer Iowa Youth Corps program. The second possibility Is the Young American Conservation Corps grant. This is a $45,000 grant for work with 18-24 year olds. Those that have suc- cessfullY operated IYC programs automatically get 5 points toward receiving this grant. Because the proposal is written so that youth In economically distressed counties must be served, this program would not serve Johnson County residents. T V. Additional Agenda Items continued Bob Miller reported on the progress of the Kirkwood Developmental Disabilities Project. The grant is being used to integrate young developmentally disabled adults into the Kirkwood curriculum In Food Service, Nurses Aide, Housekeeping, Auto Body, and Clerical training areas. The goal is to find competitive employment for at least one half of the participants. More young people need to be involved soon to maximize grant use. _cond year funding is possible if the program is perceived as successful. Referrals of possible participants are welcome. VI. New Business Iowa Youth Corps In -School Report Peg reported that there are currently 7 males and 6 females placed on the In -School program, with one open slot to be filled. Stu dents are being required to satisfy 9 competencies to remain on the pro- gram. The first was a 'Billfold Resume" which was given out at the .i October workshop. Quarterly Report This statistical report covers the period of July, August and September and is filed with our funding bodies. Board members may review this at their convenience. i VII. Old Business FY 1988 Budoet Hearing MYEP's budget hearing Is scheduled for January 8, 1987 at 8100 p.m. Doug Allaire and Peg will attend to present the PY 88 budget to rep- resentatives from Iowa City and Cor a1vIIIe, Johnson County, and the United Way Planning and Allocations Committee. Case Report Peg reported the results of working with a young person who was previously on the Transition Program. CDBG Report Peg stated that the Iowa City Council has approved $10,000 for the bank stabilization project at Ralston Creek for the summer IYC. The In -School IYC youth wl It also participate in the planting phase of this project In the spring of 1988. Iowa City Road Races Report Pet reported that $947.50 was raised far Mayor's Youth by the Road Races. $51,640 was raised In total for Hospice and the agencies of United Way, a 28% Increase over last year. 32/. of all part) cipants filled out pledge forms, a 12% Increase over, last year, and nearly 7,000 people signed pledge sheets. Bob Miller/Bill Casey moved to adjourn the meeting at 4:40 p.m. MSC The next meeting will be held on December, 17, 1986. If you have a conflict with that date, please call the office. Jan Liggett, Secretary/Treasurer Teresa UI in, Secretary AW FORMAL ACTION TAKEN: MINUTES PARKS AND RECREATION COMMISSION NOVEMBER 12, 1986 MEMBERS PRESENT: Alvarez, Henry, Hesse, Hradek, Jordison, Watson, Weideman, Willis MEMBERS ABSENT: Steinbrech STAFF PRESENT: Trueblood, Thomas, EWonickowell, Moran, Roberts, Robinson. HOSPICE ROAD RACES: FY'88 BUDGET: The Chairman stated he had the privilege of accepting on behalf of the Parks and Recreation Department an award given by Hospice for the excellent support from the Department to the Hospice road races. He presented it to Terry with thanks from Peg McElroy, and all the people from Hospice for the Department's good work. Terry Trueblood distributed to the Commissioners a compilation of each division's FY188 budget request and copies of the expanded service level requests. Each divisions budget/expanded service level requests were reviewed and discussed. Jord be followed in thedibudgets requests. prTrueblood ocess lreviewing explained the -budget process. The eed for cement rorams was n discussed eve(park/playgroundloping various n equipment, trees, pshrubs, etc.). These programs would help prevent much larger expenditures due to total replacement having to be made at uone time The Director nfortunately, in a position ofmplaying dup". that we are now, "catch up" The Central Business District's increase in budget was noted. Additional employees, equipment and replacements are needed tral usiness no additional aemployees eare nbeing Brequested irn at this time). /670a F The Commission members stressed the importance of adequate funding to keep the Central Business District area properly maintained. Hradek asked why the Government Buildings Division was under the Parks & Recreation Department. Trueblood stated he did not know, and is having discussions regarding this with the City Manager. Regarding the Recreation Division budget, Willis asked to what degree the performance of the division would be measured by the revenue side, and not just by adherence to the expense and operating budget. The Commission should know what the City Council is going to do as far as using revenue criteria to monitor the budget. Trueblood stated the department was hesitant to increase many fees again, until a sufficient length of time has passed to determine the impact of recent fee increases. He also indicated that some fee increases are in order, and should be discussed prior to budget finalization. Jordison asked if guidelines were provided for determining the FY'88 budget. Trueblood stated certain line items were to be increased by certain percentages. The majority meet the guidelines with the exception of some areas, particularly within the Central Business District and Recreation. The Department is ready to justify those where they exceed the given percentage. The Chairman stated one of the Commission's responsibilities was to suggest approval of the budget to the City Council by resolution. He suggested the Commission set up a time to meet with the City Manager to review the budget requests. At that time, the Commission could indicate their priorities. Afterwards, a special Commission meeting could be held to plan for the budget hearings. It was noted that the budget reflects the goals and the goals reflect the philosopies of the Parks and Recreation Department and Commission. CHAIRMAN'S REPORT; The Chairman distributed copies of the Commission's FY186 and FY'87 Program Division Statements, along with a draft of the FY188 Program Division Statement. Discussion ensued regarding preparation of the Commission's FY188 Program Division Statement. The Chairman directed the Commission members to prepare a report card on how the Commission did in accomplishing the objectives that were set by the Commission at their January, 1986, meeting. These matters will be addressed at the next Commission meeting. -2- /9•nz T The Articles of Incorporation for the proposed Parks and Recreation Foundation were distributed and signed by the members. The Chairman asked Trueblood to submit the Articles of Incorporation to the City Council in their packet and schedule discussion of the Articles at the informal meeting on November 11, if possible. Various Commission members indicated they would attend the informal meeting. DIRECTOR'S REPORT: Trueblood updated the Commission on the progress of the swimming pool negotiations. Alvarez asked if,,the minimum percentage of usage by the School District had been resolved. Jordison stated this issue would be decided within two weeks. ADJOURNMENT: f0) J CORRECTED MINUTES - Approved 11/18/86 Housing Commission Meeting IOWA CITY HOUSING COMMISSION OCTOBER 21, 1986, 9:00 AM IOWA CITY PUBLIC LIBRARY MEMBERS PRESENT: Watts, Newton, Moore, Streb, Barfuss & Crosby MEMBERS ABSENT: Dawson ALSO PRESENT: Ron Johnson, Susan Brooks, Diana Richter STAFF PRESENT: Barnes, Milkman, Nugent, Seydel, Henderson REFERRAL TO COUNCIL: To resolve the question of eligibility for housing assistance of single persons who are living in Rental Rehabilitation units. MEETING TO ORDER: There being a quorum present, the meeting was called to order at 9:12 a.m. by Chairper- son Watts. MINUTES: Minutes of the September 9, 1986, meeting were approved 6-0 on a motion by Barfuss, seconded by Newton. HOUSING/RENTAL REHABILITATION: Barnes presented information regarding the request for a forgivable loan in the amount of $17,500 on property located at 712 Iowa Avenue. She discussed bids and proposed repairs and indicated that there was no mortgage on the property. After discussion it was moved by Newton, seconded by Barfuss and approved 6-0 to grant the loan in the amount requested. Barnes next presented information on a request for a forgivable loan in the amount of $17,500 on property located at 930 E. College Street. She presented photos and stated that this house is eligible for the National Historic Register. She discussed history of the house and needed repairs and stated that there is a mortgage on the house. Discussion followed then it was moved by Moore, seconded by Barfuss and approved 5-0 to grant the request for a forgivable loan in the amount of $17,500 on property located at 930 E. College. Barnes next request for a forgivable loan was for property at 1502 Yewell. She stated that the value of the house has been appraised at $33,000. She distributed pictures and discussed needed repairs. Discussion followed regarding status of City regarding mortgage as well as denying the request and re- bidding. Moore stated that the request should not be provided for the full amount based on the value of the house. Barnes stated that in order for the request to be approved, all of the proposed work must be done. Moore moved that the request be granted with the amount of the loan modified to $11,000 with the provision that all work be accomplished as indicated on the proposal, Motion was seconded by Newton and approved 5-0. Barnes next presented a request for a weatherization loan in the amount of $1,551 on property located at 926 Maggard. She discussed proposed repairs and it was moved by Moore, seconded by Barfuss and approved 5-0 that the loan be granted in the amount requested. Barnes next presented a request for an amended rental rehabili- tation deferred payment loan on property located at 942 Iowa Avenue. The original amount approved was $26,100 and the additional amount requested is $3,900 which is intended to cover costs of siding this building. She informed Commission of the work already done on this project and discussion followed. Barnes stated that this property was eligible for the National Historic Register. It was moved by Moore, seconded by Newton and approved 5-0 to grant amended loan in the amount requested. AW HOUSING COMMISSION MINUTES OCTOBER 21, 1986 PAGE 2 INFORMAL Diana Richter and Susan Brooks were denied eligibility as assisted housing applicants based upon the determination that they do not meet the family status requirement. Seydel stated that Brooks was not eligible to apply for assistance in this rental rehabilitation unit because she was not in occupancy at the time of application for unit rehabilitation. Seydel next addressed Brooks' request for clarification of family definition and Richter's request for clarification of eligibility by reference to As- sisted Housing federal regulations Part 812.2 which is the source of definition of "family" used in association with the Rental Rehabilitation Regulations of Chapter 511. Seydel then referenced the Memorandum of Understanding between the city and the federal government as it relates to interpretation of regulations. He then read the eligibility requirements from the Policies Govern AdministereA :rte ing of in by rtie r...— enced that admission of single persons in thismcircumstance.HMilkmanrdistribut d as allow Silvio DeBartomoiomeis received February 21, 1986, regarding use of Section 8 certffi- Cates and vouchers in the Rental Rehabilitation Program and stated that because the Rental Rehabilitation Program does not intend to cause tenant displacement due to non -affordable rent in units rehabilitated, certificates and vouchers issued in connec- tion with this program may be issued to single non -elderly persons already living in Rental Rehabilitation Program projects so long as they are otherwise eligible, with the "otherwise eligible" phrase having two elements: 1) income and 2) tenant must have been in residency prior to the beginning of the rehabilitation project. Seydel re- sponded by stating that this memorandum states that certificates and vouchers "may" be issued to eligible single persons but not that they "must" be issued; thereby making the decision whether or not to issue vouchers the responsibility of the local housing authority. Milkman stated that the administrators of the Rental Rehabilitation Program interpret that statement as a voucher "must" be issued to eligible singles, Seydel thenquoted from a new regulation published March 31, 1986, in the Federal Register regarding the definition of displaced persons. Ron Johnson, the landlord of the prop- erty in question, joined the meeting and stated actions he took to meet what he consid- ered ehis iiIan lrental rihtheib{ytewere made tosumarzeand clarifytheissued athande.: eelgiilof these single persons to receive rental assistance. It was then moved by Moore and seconded by Barfuss, approved 5-0, that this situation be referred to the City Legal Department and City Council for resolution. COORDINATOR'S REPORT: Section 8 Update: Seydel stated that a Housing Assistance Payment in the amount of $94,606.25 was made for October 1; $2,093 of which is for vouchers. This represents payment on 460 leases, 10 of which are vouchers. There were no turnovers in Public Housing for September. A total of 33 applications were submitted for signature. PUBLIC DISCUSSION: None. There being no further business the meeting was adjourned at 10:50 a.m. Approved: Gary Watts Chairperson MINUTES IOWA CITY HOUSING COMMISSION NOVEMBER 18, 1986, 9:00 A.M. IOWA CITY PUBLIC LIBRARY MEMBERS PRESENT: Dawson, Moore, Newton, Watts, Streb, Crosby MEMBERS ABSENT: Barfuss STAFF PRESENT: Barnes, Milkman, Boothroy, Nugent, Seydel, Stroud j RECOMMENDATIONS: None. L. i MEETING TO ORDER: j 1 There being a quorum present, the meeting was called to order at 9:10 a.m. by Chairperson Watts. MINUTES: i Minutes of the October 21, 1986, meeting were corrected due to an omission of. a line regarding the Rental Rehabilitation presentation. Corrected minutes approved by Moore, seconded by Newton, motion carried 6-0. j HOUSING/RENTAL REHABILITATION: Barnes presented information for forgivable loan for property located at 1813 G Street. Bids were attached to agenda per Commission cor- rections were noted on the bids: 1) page1 of 55: Trim treese- ncost. Done by Iowa -Illinois free. 2) page 1 of 1: wiring cost is $850 instead of $100. 3) page 1 of 1: smoke detector cost is $100.00 instead of $950.00. Barnes She presented pictures urdescribed ro also used thefigure $54 $54,500.00 (appraised eha ais dvalue at comad an pletion) tion)minus $39,584.20 (mortgage value) to determine amount of forgivable loan = $14,915.80. Newton raved for approval and was seconded by Moore and approved 6-0. ;. j 1987 ANNUAL GOALS FOR HOUSING ASSISTANCE PLAN: Nugent presented discussion of chart to HUD OutliningCit esse three new programs; Shared Housing, Housing Modifcationsofor the rFrail Elderly and Residential Accessibility Grant Program. She stated this will be the last year for funding the Shared Housing program. They will be going to the City, County and United Way seeking funds to continue the program. COORDINATOR'S REPORT: Seydel discussed informal review procedures currently included in the poli- cies handbook. He stated the policies will be revised hopefully by next Commission meeting for review and that if the Commission wanted these infor- mal review policies revised, that could be done at this time. Lyle has not I i I Iowa City Housing Authority November 18, 1986 Page 2 responded to the two persons who filed informal reviews as yet. Commission recommendation was to refer to Council for decision. HUD has been requested to give written response to wording. Section 8 Update: Housing Assistance Payment of $91,369.00 for 442 Certifi- cates and $2,208.00 for 11 Vouchers paid November 1, 1986. There was one turnover in public housing. A total of 17 applications were submitted for signature. Seydel has had verbal approval for 25 Certificates to be effective 1-1-87. ACC for 6 Vouchers is on Council agenda for 11-18-86 to be effective 1-1-87. He will coordinate with Rental Rehab on availability of units to be rehabed. Discussion: None. Next meeting scheduled for 12-9-86. Meeting adjourned. Approved: Gary Watts, Chairperson MINUTES LIBRARY BOARD OF TRUSTEES REGULAR MEETING NOVEMBER 20, 1986 - 4:00 PM ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Buchanan, Drum, Cavitt, Cox, Gelman, Grimes, Sunny, Willis MEMBERS ABSENT: Lyman STAFF PRESENT: Eggers, Jehle, Craig, McGuire, Spaziani F OTHERS PRESENT: Pat Forsythe, ICPL Foundation Peter Fisher, University of Iowa Department of Urban Regional Planning CALL TO ORDER: The meeting was called to order by President Riley Grimes at 4:05 PM. APPROVAL OF MINUTES: The minutes of the regular meeting of April 23, 1986, and the special meeting of November 13, 1986 were approved. Will FINANCIAL REPORTS: The disbursements for October 1986 were approved. Sunny/Cox. DISCUSSION OF TAXING ALTERNATIVES: Grimes requested that the Board take up the first item under new business. Peter Fisher, Chair of the University of Iowa Urban Regional Planning Department, was invited to discuss property and local option taxes with the Board. Fisher reviewed the advantages and disadvantages of each type of tax for individuals and businesses and their relative progress and regressiveness. DIRECTOR'S REPORT: 1. Eggers reviewed a memo from Broadband Teleconnuni cations Specialist Drew Shaffer that described the agreement reached between the Library and the cable television office about the replacement fund for equip- ment purchased from the Library's 1981 grant from the National Tele- communications and Information Administration (NTIA). The fund was set up to meet the NTIA requirements that all equipment be maintained or replaced for a period of 10 years. Money for the fund comes from the franchise fee. Because the library has direct control of about 75%-80% of the equipment, that much of the fund is being transferred to a library controlled replacement fund. $13,710 will be transferred into the fund this year and $3,540 will be added each year through FY90. Repair costs will continue to be paid from the STS budget. Library Board of Trustees November 20, 1986 Page 2 2. Negotiations with AFSCME have begun. There were two session in Novem- ber and two more are planned for December 11 and December 11. There are Library related issues concerning the number of volunteers and temporary employees currently being used by the library. 3. The library's FY88 budget has been discussed with the Finance Director and will be reviewed with the City Manager on November 24. Eggers urged any Board member with specific questions about the budget to contact her. There have been no changes to what the Board approved at its October meeting. 4. The Library's Art Advisory Committee has selected two items of local art to add to the library's Art -To -Go collection: SHE WAS A LADY IN WAITING, mixed media by Emily Martin and CORNFIELD, JOHNSON COUNTY, IOWA, black and white photograph by Any Lilienfeld. The Committee will make two recommendations to the Board in March when they request funds for FY88 purchases: 1) that the $125 not spent in FY87 be carried over and added to the Board's FY88 appropriation for local original art; and 2) that the competition conducted in FY87 be re- peated next year because of the large responses received and excellent PR it created for the Library. PRESIDENT'S REPORT: 1. The Planning to Plan Committee, consisting of Cavitt, Willis, Gelman and Grimes, has met once. They reviewed a proposal from the Director that included a time table and specific suggestions for the 1990-94 planning process. They will meeting again on December 3 to react to Eggers' proposals and to set up an agenda and timetable for meetings after January 1. 2. Grimes reported that he is taking a job on the staff of Congressman Dave Nagle as Legislative Director effective January 1, 1987. He feels he can finish out his term on the Library Board through June 1987 but will resign as President after the December 1986 meeting. He recommended Charles Drum, current Vice -President, as his replacement but said the by-laws require that the Board elect a replacement at the first meeting after the resignation is announced. He appointed Willis, Buchanan and Gelman as a nominating committee with Willis as Chair. REPORT FROM FRIENDS: FRIENDS are in the midst of planning a month-long membership drive in February 1987, Their next booksale will be Saturday, February 7. REPORT FROM FOUNDATION 1. Cavitt reminded Board members that the Foundation telethon will be held two evenings in April at the office of Dain Bosworth. This is the annual method of identifying new donors for the Foundation. /Ipo? it -I _7 Library Board of Trustees November 20, 1986 Page 3 2. Executive Director Forsythe said the cookbook CENTURY SUPPERS will be available December 1. The book, including dinner recipes, descrip- tions of the houses and library history from the April 1986 Centennial Fund kickoff dinners, will cost $10. Half of the cost is tax deduct- ible. Several local book stores and businesses will carry the cook- book. It can also be purchased at the Library and, for an additional $1.50, by mail from the Foundation. 1 3. Forsythe also announced that a special event for Foundation contribu- tors of $100 or more will be held at the Library on Saturday evening, April 25. John Hasse, Curator of American Popular Music at the Smithsonian and noted ragtime music performer and scholar, will Pres- ent a mixed media lecture/performance. Hasse is the brother of Board member Ellen Buchanan. j REVIEW OF MEETING ROOM POLICY: As part of its regular schedule of reviewingall Board policies every three years, the Board held a brief discussion on the current meeting room policy. The policy is included in the brochure that is given to represen- tatives of organizations that book meeting rooms to explain all rules, options and facilities. The staff had no policy revisions to recommend at this time. Eggers said the Library received some requests from businesses to use the room for a fee but the staff recommends against these for several reasons: 1) the rooms are now almost fully booked by the 600 organizations who use them, many of wham do not have funds for room rental; 2) room rentals j would compete with local hotels and motels if charges were levied; and 3) room users would expect more janitorial and set-up services if they were paying for the room and the Library does not have staff to provide them. Sunmy asked if room users were asked to sign a form which limited Board I liability for accidents or injury or loss of personal property as described in Section 11 of the policy. Eggers reported that this is not done although room users are asked to sign the booking form that states they are familiar with the rules and policies governing use of the rooms. This idea was discussed by the attorneys on the Board. They felt the form would not carry enough weight to merit requiring it. i LETTER TO MARY NEUHAUSER: Willis congratulated Grimes for the very effective letter sent to Mary Neuhauser in response to her letter about service reductions at the Li- brary. ADJOURNMENT: i The meeting was adjourned at 5:45 PM. I NOT T F` MINUTES RESOURCES CONSERVATION. COMMISSION NOVEMBER 10, 1986 - 7:30 P.M. SENIOR CENTER GAME ROOM MEMBERS PRESENT: Goodwin, Crain, Moreland, Duffy STAFF PRESENT: Schoenfelder MEMBERS ABSENT: Vogel, Singer CALL TO ORDER: The meeting was called to order at 7:30 p.m, by Goodwin, Chair. APPROVAL OF MINUTES: Crain moved to accept the minutes as submitted for the October 27, 1986 meeting; Moreland seconded, motion passed. PUBLIC AND MEMBER DISCUSSION: No general public in attendance. COMMITTEE REPORTS: Energy Fair - Goodwin commented that the energy fair was very successful and should be done again next year. (Project complete) Media (Duffy) - October's average residential energy use chart is complete and will be sent to the paper along with this month's RCC energy tip. Franchise Election - A new franchise with Iowa -Illinois Gas & Electric Co. has been approved by the Iowa City voters. (Project complete) Thermography - Goodwin explained that an Expanded Service Level budget of $4001.00 was submitted for the Energy Department for FY88 for a thermography program including a part-time six month staff appointment. Light Bulbs - Schoenfelder explained that 100 cases (600 bulbs) of Circlite bulbs have been ordered. Goodwin will coordinate the light bulb giveaway with the cheese giveaway people for December 8, 1986 at the Senior Center and Rec Center. He will also con- tact Bette Meisel by November 15,1986 to insure this program gets published in the Senior Citizen newsletter. OTHER BUSINESS: The RCC will go back to one meeting a month now that the "1986 Homeowners Energy Fair" is over. ADJOURNMENT: Meeting was adjourned at 8:50 P.M. �r_ 3'0 MINUTES IOWA CITY AIRPORT COMMISSION NOVEMBER 13 , 1986 MEMBERS PRESENT: Lewis, Ashby, Foster, Tiffany, Blum STAFF PRESENT: GUESTS PRESENT: Zehr, Wright E. Moses, H. Jones, B. Houston Tiff ncalled the mee to order in were a.m. Attendance and uestnoted Pat Fostert was introducedtasr the newest Airport Commissioners The minutes of the October 9 meeting were considered and approved as presented. PRESENTATION OF BILLS: Zehr presented the bills for the month and explained them briefly. The bills included $18,022.06 to H.R. Green Company for work on the compliance project, The bills were approved for payment as presented. -COMPLIANCE PROJECT: Ery Moses reported grading on the runway relocation project has been completed as much as is possible before spring. He addressed an issue raised by Robert Barker in a letter to Metro Pavers on November 6 which expressed concern over removal of a dike in the grading process. Moses believes that is no cause for concern, The Corps, of Engineers has in- spected the work and given their approval. Zehr has asked the FAA to consider the grant application on the basis of work that has been com- pleted so far. Of most urgent consideration is repair of the runways which have deteriorated badly. Zehr and Attorney Brown will proceed with the aquisition of avigation easements over the winter months. AIRPORT SECURITY: Zehr expressed concern about a greater than normal amount of vandalism which has occurred on and about the airport runways during the night hours when no staff is present at the aiHe rport. Runway lights, fixtures and markerybroken and hasked Iowa iappeto makeextarandom patrols of the airport during hehoursofdrnessand to issue citations to any unauthorized individuals who are found an air- port property. Various methods of dealing with this problem were discussed, the situationtandfseesiflit installing with the extra patrols by the police. Zehr was asked to collect information about vari- ous security systems. AIRPORT LAYOUT PLAN DRAWINGS: I Zehr talked briefly about the ALP drawings (revised 2/86) which he had provided previously to the Commissioners. These have been approved by the FAA and Zehr asked for approval by the Commission. Blum moved to do so. Ashby seconded the motion and all members voted in favor of approval, �r' MINUTES IOWA CITY AIRPORT COMMISSION NOVEMBER 13, 1986 PAGE 2 ZONING IN RUNWAY 30 CLEAR ZONES: i Zehr explained the Iowa City Planning and Zoning Comnission has asked the Airport Commission to be aware of impending action to rezone Streb South Industrial Park from Industrial to Commercial classification, This are lies within the clear zone of runway 30, but those present agreed the reclassification would not affect the clear zone. They did express appre- ciation, however, for being informed of the plan. AIRPORT SURVEY: Blum d Pilots�andiaircraftpowners inrthehsurroundinft of g area. A few uestionnaire minor altera- tions were suggested. Blum will prepare a final version for approval at the next meeting. CHAIRMAN'S REPORT: i Tiffany asked, for a report from those who attended the annual meeting of the City's Boards, Commissions, Mayor and Council members. Lewis repre- sented the Airport Commission and Blum was present to represent the Plan- ning and Zoning Commission, Blum and Zehr reported briefly on their attendance at a meeting of the Aviation Advisory Commission to IOOT, which has searched in vain for a source of income to the Aviation Fund. The meeting adjourned at 8:30 p.m. Recorder: Priscilla Wright. MINUTES IOWA CITY AIRPORT COMMISSION NOVEMBER 21, 1986 MEMBERS PRESENT: Lewis, Ashby, Blum, Foster MEMBERS ABSENT: Tiffany STAFF PRESENT- Brown, Zehr GUESTS PRESENT: P. Foster Acting Chairman Lewis called the meeting to order at 12:01 p.m. Atten- dance and guests were noted. Chairman Lewis appointed Ashby as Acting Secretary, PRESENTATION OF BILLS: Zehr presented bills associated with the acquisition of land required for the Airport Compliance Project. Brown stated that the figures presented for the purchase of properties for Dane, Williams and Fitzgarrald may or may not be final depending an whether or not it is appealed. In response to Ashby, Zehr described the amount of acreage being acquired from each property owner. It was noted that there was a misspelling of names on two of the checks. Zehr indicated that it would be corrected after the meeting. There being no additional questions, the bills were approved for payment as presented. Blum informed the Commission that the subcommittee will be meeting to establish new rental rates with the Iowa City Flying Service, and would report back at next month's meeting. He encouraged the Commission members to contact the committee with any input they may have. Meeting adjourned at 12:15 p.m. j all MINUTES DESIGN REVIEW COMMITTEE WEDNESDAY, NOVEMBER 12, 1986 — 4:00 P.M. IOWA CITY PUBLIC LIBRARY - ROOM B PcE" 111NAIiY Subject to Approval MEMBERS PRESENT: Alexander, Amert, Eckholt, Nagle, Novick, Seiberling, Sinek, Sumnerwill, Welt MEMBERS ABSENT: Haupert STAFF PRESENT: Cain, Einspanjer GUESTS PRESENT: Bill Nowysz, architect; Dick Gibson, University of Iowa; Rich Gardner, Close -Gardner; Dave Long, D.L. Protective Products RECOMMENDATIONS TO CITY COUNCIL The Committee recommends that the City Council approve the revised facade plan for the west wall of the Paul -Helen Building. The Committee recommends that the City coordinate completing streetscape improvements on the east side of Clinton Street (between Washington Street and Iowa Avenue) with the timing and design of the University's landscap- ing on the west side. CALL TO ORDER The meeting was called to order at 4:05 by Eckholt. Eckholt introduced the guests and Committee members. APPROVAL OF MINUTES Alexander moved that the minutes from October 8 and 16 be approved; Sumnerwill seconded. The minutes were approved unanimously. RECOMMENDATION ON PAUL -HELEN BUILDING REVISED FACADE PLAN Mr. Nowysz explained that the developer finally had approval from the state and regional Historic Preservation offices for the revised facade design for the Paul -Helen Building. The latest plan allows extending the parapet so that it follows a sawtooth pattern and capping the west wall with stone. He explained that the plaster and paint will be removed from the old brick. The brick from window areas will be removed and used to patch areas that are uneven or where the brick is bad. In order to get the paint off the brick a chemical wash will be used (sandblasting the old bricks is not allowed because of the historic nature of the building). He explained that they will have to stain the old brick in order to get it close to the color of the new brick, tuckpoint and seal the refinished surface. / 9do?7 T " MINUTES DESIGN REVIEW COMMITTEE NOVEMBER 12, 1986 PAGE 2 Novick asked if the west wall had to be straightened. Nowysz said no but that it would be stabilized with metal plates and anchors from in back. He also stated that an expansion joint will be placed in the brick to the north of the archway. Mr. Nowysz explained that the Historic Preservation Office did not place any significance on the type of windows that are to be installed in the west facade. He said that they will use all aluminum, double -hung win- � dows. These windows will have a bronze finish. The windows on the front of the building will have wood frames with a buff color finish. Amert asked what type of stone would be used to cap the west wall. Nowysz stated that a gray limestone would be used, similar to that located at the base of the building. Welt asked if there were any other changes. Nowysz stated that the plans for the lobby had been scaled down, but now they are going to proceed with the full scale entry. He also stated that the arch will sit in the same place as before, free-standing in front of the building. It will not touch the front wall except for a metal bar that will serve as a brace. The entry opening in the wall will follow the shape of the arch. i Welt moved that the Committee recommend City Council approval of the revised facade plans. Sumnerwill seconded. The motion passed unani- mously. PRESENTATION OF PENTACREST LANDSCAPING PLAN I Dick Gibson, University of Iowa, said that he was aware of the DRC's interest in coordinating the landscape development on both the east and west sides of Clinton Street. He explained that the University now has a master plan for the Pentacrest that has been approved by the Campus Plan- ning Committee and the University administration. He introduced Richard Gardner, the landscape architect, who developed the University's master plan. Gardner stated that the master plan for the landscape of the Pentacrest aims to maintain the east -west and north -south views. He said that the master plan envisions a more rugged development of the west side of the Pentacrest while the east side should be developed in a more formal, pastoral mode. Gardner stated that pedestrian circulation at the gateways was considered in the development plans in order to ensure that the traffic can be served properly. This resulted in recommending the use of additional paving at the gateways, similar to the west terrace, and the widening of all of the sidewalks located in the Pentacrest. He said that the plan depicts a strong edge around the Pentacrest. This edge includes the use of rails (as fencing), lighting and plants. There will be special trash recepta- cles, benches, and signs that are of historical significance. He stated that the master plan also emphasizes building entrance ways through the use of pavement and lighting. He stated that plants would be used to MINUTES DESIGN REVIEW COMMITTEE NOVEMBER 12, 1986 PAGE 3 block areas that path -cutters use. There will also be a bike court lo- cated north of McBride Hall. This bike court will have hedges around it to conceal its view from Jefferson Street. Eckholt asked what timetable the University has for implementing the plan. Gibson stated that this determination was impossible due to the cost of the project and the University's limited budget. He said some elements could be phased in as maintenance occurs. Amert asked what material would make up the "special pavement." Gardner stated that granite or Hastings concrete pavers would be used to relate to the granite foundations and steps of the existing buildings. Seiberling stated that she hopes when the University improves the land- scaping on the west side of Clinton Street, the architects look at the Lr east side and offer recommendations to the City for compatible landscaping i there. I Cain asked if the DRC is willing to wait until the University begins to develop the west side of Clinton Street before finalizing recommendations for the east side. Seiberling stated that she feels that the development on both sides of Clinton Street should occur at the same time. Eckholt suggested that the Committee endorse the concepts of the Univer- sity of Iowa's master plan and recomnend that the City coordinate complet- ing streetscape improvements on the east side of Clinton Street (between j Washington Street and Iowa Avenue) with the timing and design of the University's landscaping on the west side. Welt moved that the recommen- dation be approved. Seiberling seconded. The motion passed unanimously. Alexander expressed the Committee's thanks to the University of Iowa for i its concern in coordinating this development and for presenting the plan to them. At this time Eckholt left and Welt took over as the Chair of the Commit- tee. DISCUSSION OF STANDARDS FOR ILLUMINATED AWNINGS The Committee decided to defer this discussion until the next meeting I because several members had to leave soon. REVIEW OF PROGRAM DIVISION STATEMENT FOR FY8B Cain explained the changes made in the Program Division Statement. These changes include: 1. Dividing general objectives into new objectives and general objec- tives. i MINUTES DESIGN REVIEW COMMITTEE NOVEMBER 12, 1986 PAGE 4 2. Deleting references to Industrial Revenue Bonds for commercial and retail projects because as of December 31, 1986, they will no longer be available. 3. Revising the objective on recommending an on-going mechanism for design review of new construction. Seiberling stated that an objective should be added to encourage better perception of the benefits of design standards in the city. Cain sug- gested that the division statement could include the following statement: To explore methods for increasing public awareness of the benefits of 'good design. Cain stated that this could be number 4 of the specific objec- tives. Nagle moved that this recommendation be approved. Novick seconded. }' The motion passed unanimously. f: DISCUSSION OF DESIGN REVIEW COMMITTEE RECOMMENDATIONS The Committee decided to table this discussion until the next meeting because not all of the Committee members were present at this time. COMMITTEE INFORMATION --REPORT ON ANNUAL MEETING WITH THE CITY COUNCIL Welt stated that he gave the City Council a brief report on what the DRC has been doing in the past year and what it would like to do in the future (goals of the DRC). He stated that there was no discussion after his presentation. PUBLIC DISCUSSION L There was no public discussion. j ADJOURNMENT The meeting was adjourned at 5:30. The next meeting will be held on December 18, 1986, at 4:00. Minutes were submitted by Tracy Einspanjer.