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HomeMy WebLinkAbout1986-12-22 Council minutesCOMPLETE DESCRIPTION OF COUNCIL ACTIVITIES December 22, 1986 Iowa City Council, spec. mtg., 12/22/86, 7:30 a.m., at the Civic Center. Mayor Ambrisco presiding. Councilmembers present: Ambrisco, Baker, Courtney, Dickson, McDonald, Strait, Zuber. Absent: None. Staffinembers present: Atkins, Helling, Timmins, Karr. Tape recorded on Tape 86-C85, Side 2, 1-15. Moved by Strait, seconded by Dickson, to approve a Class C Liquor License and Sunday Sales Permit for MS Restaurant Corporation dba Denny's Restaurant, North Dodge Street, Hwy. 1 & I-80. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Courtney, seconded by Zuber, to adjourn 1:40 a.m. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. INFORMAL COUNCIL MEETING DECEMBER 22, 1986 - 7:40 A.M.- In .M. Informal Council Meetin December 22.1986 at 1:40 A.M. in the Council am5e a e ivic en er. ayor i m r sco press ing. Council present: Ambrisco, Baker, Courtney, Dickson, McDonald, Strait, Zuber. Staff present: Atkins, Helling, Timmins, Karr, Trueblood, O'Malley, Shaffer. Tape recording: Reel 86-C84, Side 2. 205 -End. Ambrisco stated he and Courtney met with several School Board members to discuss the p ented roposed swimming facility's 28E agreement: Courtnem- mon items discussed in the December 19 memo regardinyo cg analysis of e development School District proposal for a Chapter 28E agreement for th and operation of a swimming pool facility as follows: i Part 11 paraoraph 5 - legal description and form of deed or pool site. There is the agreement and the legal description pertaining to the rever- sionary provision and warranty deed should be included in the 28E agree- ment. ifica- School District will utilize the City's resolutions in the form of motions and vote on them. Part 21 paragraph 4 - estimated cost of construction, The estimated cost of construction will be included in the agreement. Part 2. Daranranh 6 . c..ti..,.i n=_=_., .. The City and School District have reached an agreement and the figures need to be added to the agreement. � - � _� a� .� - moos accountin /final a ment. The City and School District have agreed that in the event the facility is constructed for an amount less than the amount of construction contract as awarded, the School District is obligated to pay the $500,000. Part 3, paragraph 1 - commencement of the lease. There is an agreement regarding when the agreement should start. Part 31 paragraph 2 - possession and use of premises. Courtney asked Terry Trueblood to contact Randy Jordison regarding locker room details. r 5z3 Informal Council Meeting December 22, 1986 Page 2 Part 3, paragraph 4 - operation and maintenance.- City aintenance: City is still unsure if this clause should be included in the agreement. Part 3, paragraph 5 - line item budget (Exhibit C) and cost share items. There is still disagreement regarding the cost sharing of some items. Randy Jordison would like to discuss the cashier/supervisor job descrip- tions. O'Malley and Vitosh need to meet with Jerry Palmer regarding the office supplies and miscellaneous supplies line items. The City and School District will share the costs on a 70/30 basis for a pay telephone and the School District will install their own telephone. Part 3, paragraph 5 - formula for determining actual annual percents es of use School District and City are in agreement as to how the formula will change when use changes. Courtney noted the mutual agreement will require a change from the.City's original draft. Liability insurance. The d School District do insu on the ance.anCourtney suggested that othe City t have aand gSchool tDistrict meet with an Courtnert on insurance to noted that both the Schoolve thDist ictiandlCity area it willingto ybind themselves to the decisions made by the insurance expert. In response to Baker; Courtney stated that the School District's insurance includes straight liability for school activities and does not cover the design liability, construction liability and maintenance liability of the pool. Courtney noted the total estimated cost of liability for the swimming facility is $13,920 and is based on the anticipated revenues received. Courtney stated a meeting will be scheduled between January 1 and January 6, 1987 for members representing the City Council and School District to discuss the 28E Agreement. Strait inquired about the indemnity or hold harmless clause in the 28E Agreement. Courtney explained the letter to indemnify would not be recog- nized by the School District's insurance company. In response to Baker, Courtney stated the insurance expert would review both the City's and School District's insurance coverage. Baker noted concerns regarding lawsuits involving design liability. Courtney and Ambrisco noted that both the School District and City Council have made progress on the 28E Agreement. Courtney noted that a special Council meeting may be needed to vote on the 28E Agreement. City Attorney Timmins raised concerns if work on the agreement is to be done by January 6. _Z__ $43 -I T Informal Council Meeting December 22, 1986 Page 3 Executive Session Moved by McDonald, seconded by Courtney, to adjourn to executive session under Section 21.5C to discuss strategy with Council in matters that are presently in litigation or where litigation is eminent, where its disclo- sure would be likely to prejudice or disadvantage the position of the governmental body in 'that litigation, and Section 20 to discuss as a public employer, strategy regarding collective bargaining with City em- ployee organizations; as such discussion is exempted from the provisions of Chapter 21 according to Chapter 20.17(3). Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Mayor declared motion car- ried. Council adjourned to executive session at 8:00 A.M.