Loading...
HomeMy WebLinkAbout2008-01-15 Council minutes3a 5 Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 15, 2008 Iowa City City Council regular meeting 7:00 p.m. at City Hall. Mayor Regenia Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, Wilburn, Wright. Absent: O'Donnell. Staff members present: Helling, Dilkes, Karr, Fosse, Jensen, Hightshoe, Bradbury, Trueblood, Boothroy. The Richard W. "Dick" Lee Award was presented to Officer Jeffrey Fink. Rick Lee and Terry Parker, representing the Dick Lee family, and Police Chief Hargadine presented the award. The Mayor proclaimed Iowa City Mentoring Month -January 2008, Scott Hansen, Executive Director Big Brothers/Big Sisters accepting; Celebration of Roe v. Wade Week - January 21 - 27, 2008, Karen Kubby, Executive Director of Emma Goldman Clinic accepting. The Mayor and UISG Rep. Volland presented Outstanding Student Citizenship awards to Lincoln Elementary students: Grayson Alberhasky, Stephanie Cocomise, Moira Miller. The Mayor and Council Member Wright presented Outstanding Student Citizenship awards to Horace Mann Elementary students: Jiyoon Baek, Maisie Howell, Eli Shepherd, Julia Tryzna. Moved by Correia, seconded by Hayek, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: December 10, Special Council Work Session; December 11, Special Council Formal Official and Complete; January 2, Special Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Public Art Advisory Committee -November 1, 2007; Board of Adjustment -November 14, 2007; Historic Preservation Commission -November 1, 2007; Historic Preservation Commission -October 24, 2007; Police Citizens Review Board -October 16, 2007; Youth Advisory Commission -November 6, 2007; Parks and Recreation Commission - November 14, 2007; Airport Commission -November 8, 2007; Senior Center Commission -September 21, 2007; Senior Center Commission -October 16, 2007; Telecommunications Commission -November 26, 2007; Planning and Zoning Commission -November 15, 2007; Historic Preservation Commission -November 7, 2007; Police Citizens Review Board -December 12, 2007; Parks and Recreation Commission -December 12, 2007. Permit Motions and Resolutions as recommended by the City Clerk. New: Special Class C Liquor License for Red Avocado, LLC, dba Red Avocado, 521 E Washington St.; Outdoor Service Area for Red Avocado, LLC, dba Red Avocado, 521 E Washington St.; Renewal: Class C Liquor License for Chin Restaurant, Inc., dba Aoeshe Restaurant, 624 S Gilbert St.; Class C Liquor License for Iowa City Yacht Club, LLC, dba Iowa City Yacht Club, 13 S Linn St.; Class C Liquor License for Samco of Iowa City, Inc., dba Joe's Place, 115 Iowa Ave.; Outdoor Service Area for Samco of Iowa City, Inc., dba Joe's Place, 115 Iowa Ave.; RES. 08-1, TO ISSUE CIGARETTE PERMITS to Samco of Iowa City, Inc., dba Joe's Place, 115 Iowa Ave. Complete Description January 15, 2008 Page 2 Motion: Approve disbursements in the amount of $8,677,170.34 for the period of November 1 through November 30, 2007, as recommended by the Finance Director subject to audit. Public Hearing: RES. 08-2, SETTING A PUBLIC HEARING ON JANUARY 29, 2008, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY WATER FACILITY IMPROVEMENTS DOUBLE TEE ROOF BEAM FRP REPAIRS PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Resolutions: RES. 08-3, NAMING DEPOSITORIES; RES. 08-4, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE FOR THE PROPERTY LOCATED AT 1835 FAIR MEADOWS BOULEVARD, IOWA CITY, IOWA; RES. 08-5, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AMENDMENT TO THE AGREEMENT WITH IOWA REALTY COMMERCIAL TO SELL AND/OR LEASE PROPERTY IN AVIATION COMMERCE PARK TO EXTEND THE TERM; RES. 08-6, ACCEPTING THE WORK FOR THE DURABLE PAVEMENT MARKING PROJECT 2007; RES. 08-7, AUTHORIZING AND DIRECTING THE FILING OF AN APPLICATION ON BEHALF OF THE CITY OF IOWA CITY WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR A GRANT UNDER SECTIONS 5307, 5309, 5310, 5316, AND 5317 OF CHAPTER 49, U.S. CODE OF FEDERAL REGULATIONS, FOR TRANSIT OPERATING AND/OR CAPITAL ASSISTANCE FUNDING, AND DESIGNATING THE CITY MANAGER AS THE CITY OFFICIAL AUTHORIZED TO EXECUTE AND PROCESS SAID APPLICATION. Correspondence: Michelle Galvin regarding Parking hoods [staff response included]; Paula Mohr regarding CLG grant application; Kimberly Woodard regarding FY2008 Grants to Indian Tribal Governments Program; Irvin Pfab regarding Complaint of inferior service from Mediacom Technical Support; Kathi Allison regarding Automated meter reading; Rod Sullivan regarding TIF; Rick Kaster regarding "Affordable" housing and the elite; Caroline Dieterle (X2) regarding Police Citizens Review Board; Ken and Marybeth Slonneger regarding Preservation of Wetherby Cottage; Jim Petran regarding Interstate 80 [staff response included]; Douglas Wagner, Dave Redlawsk regarding Iowa City's Budget; Snow removal letters from Jacob Butler(X2) [staff response included] Minnetta Gardinier; Karen Kubby regarding City Manager Hiring Process [previously distributed at 1/7 Special Work Session for 1/8 Special Work Session]; Rod Sullivan regarding Meeting agendas and minutes; Russell Haught regarding Tax increase. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor declared the motion carried. Senior Center Commissioner Chuck Felling updated Council on activities at the Center. Craig Gustaveson, President of the Downtown Association, appeared regarding lack of snow removal in the downtown area and presented a letter and petition requesting a meeting on concerns. Moved by Wilburn, seconded by Correia, to accept correspondence. The Mayor declared the motion carried, 6/0, O'Donnell absent. Paul Smith and Terry Complete Description January 15, 2008 Page 3 Dickens also appeared with snow removal concerns; Mr. Dickens also noted panhandling concerns in the downtown area. Moved by Champion, seconded by Wilburn, to set a public hearing for January 29, 2008 on an ordinance conditionally rezoning approximately 4.40 acres of land located at 2815 Rohret Road from Low-Density Single Family (RS-5) to Commercial Office (CO-1) (REZ07-00016). The Mayor declared the motion carried unanimously, 6/0, O'Donnell absent. Moved by Champion, seconded by Wright, to adopt RES. 08-8, APPROVING THE EXTRATERRITORIAL FINAL PLAT OF LYN-DEN HEIGHTS, PART III PHASE I, JOHNSON COUNTY, IOWA. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor declared the resolution adopted. Moved by Correia, seconded by Champion, that the ordinance amending Title 7, entitled "Fire Prevention and Protection," Chapter 3, entitled "False Fire Alarms," to provide that fees for false alarms be set by resolution, to clarify when a false alarm fee is assessed, to eliminate the requirement to submit certain information, and to amend definitions, be given first vote. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor declared the motion adopted. Moved by Wilburn, seconded by Correia, to adopt RES. 08-9, APPROVING AND AUTHORIZING EXECUTION OF AN AGREEMENT FOR THE ADMINISTRATION OF FOUR DOWNTOWN IOWA CITY INFORMATION KIOSKS BY AND BETWEEN THE CITY OF IOWA CITY AND THE DOWNTOWN ASSOCIATION OF IOWA CITY. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor declared the resolution adopted. Moved by Correia, seconded by Hayek, to adopt RES. 08-10, AUTHORIZING A $2000 PAYMENT TO THE UNIVERSITY OF IOWA SMALL BUSINESS DEVELOPMENT CENTER (SBDC) FOR FISCAL YEAR ENDING 2008. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor declared the resolution adopted. Moved by Correia, seconded by Wright, to adopt RES. 08-11, APPROVING FUNDING FOR HOME EC. WORKSHOP LLC FROM IOWA CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT -ECONOMIC DEVELOPMENT FUND AND AUTHORIZING THE CITY MANAGER TO ACT AS CHIEF ADMINISTRATIVE OFFICER AND SUBMIT ALL NECESSARY DOCUMENTATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. CD Planner Hightshoe present for discussion. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 5/0, Wilburn abstaining due to a conflict of interest, O'Donnell absent. The Mayor declared the resolution adopted. Moved by Correia, seconded by Hayek, to adopt RES. 08-12, APPROVING FUNDING FOR THE WEDGE PIZZERIA, INC. FROM IOWA CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT -ECONOMIC DEVELOPMENT FUND AND AUTHORIZING THE CITY MANAGER TO ACT AS CHIEF ADMINISTRATIVE OFFICER AND SUBMIT ALL NECESSARY DOCUMENTATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. CD Planner Hightshoe present for discussion. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 5/0, Wilburn abstaining due to a conflict of interest, O'Donnell absent. The Mayor declared the resolution adopted. Moved by Correia, seconded by Champion, to defer to January 29, a resolution authorizing the Mayor to execute and the City Clerk to attest to a subordination agreement between the City of Iowa City and First American Bank, Iowa City, Iowa for personal business property located at 136 South Dubuque Street, Iowa City, Iowa within the business of the Complete Description January 15, 2008 Page 4 Wedge Downtown, Inc. The Mayor declared the motion carried unanimously, 6/0, O'Donnell absent. Moved by Correia, seconded by Champion, to defer to January 29, a resolution authorizing the Mayor to sign and City Clerk to attest an agreement assigning the lease of ground floor commercial space in the Iowa City Public Library building from Leading Edge Enterprises, L.L.C., d/b/a New York NY Deli, to Capanna Coffee, Inc., and amending the lease to add 210 additional square feet to the lease. The Mayor declared the motion carried unanimously, 6/0, O'Donnell absent. Moved by Wright, seconded by Hayek, to adopt RES. 08-13, ESTABLISHING A REVISED SCHEDULE OF FEES AND CHARGES FOR PARKS AND RECREATION SERVICES AND PROGRAMS. Parks & Recreation Director Trueblood present for discussion. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor declared the resolution adopted. Moved by Correia, seconded by Wright, to adopt RES. 08-14, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT WITH REGAL CONSTRUCTION SERVICES, INC. FOR THE CONSTRUCTION OF TWO DUPLEX HOMES LOCATED ON LOTS 13 AND 16 LONGFELLOW MANOR SUBDIVISION UNDER THE AFFORDABLE DREAM HOME OPPORTUNITIES PROGRAM to Regal Construction Services, Inc. for $468,574 ($117,144/du). HIS Director Boothroy present for discussion. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Hayek, to adopt RES. 08-15, APPROVING AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND WISS, JANNEY, ELSTNER ASSOCIATES, INC. TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE IOWA CITY WATER FACILITY IMPROVEMENTS DOUBLE TEE ROOF BEAM FRP REPAIRS PROJECT. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Champion, to adopt RES. 08-16, APPROVING AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND HOWARD R. GREEN COMPANY TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE IOWA CITY WATER FACILITY IMPROVEMENTS DOUBLE TEE ROOF BEAM FRP REPAIRS PROJECT. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor declared the resolution adopted. Moved by Wright, seconded by Correia, to adopt RES. 08-17, APPROVING SETTLEMENT OF PENDING LITIGATION to Kevin Oxley in the amount of $75,000. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor declared the resolution adopted. The Mayor noted the previously announced vacancies on Boards and Commissions: Airport Commission to fill a six year term March 1, 2008 -March 1, 2014; Airport Zoning Brd of Adjustment to fill an unexpired term plus afive-year term ending December 31, 2011; Airport Zoning Commission to fill asix-year term January 1, 2006 -December 31, 2011; Board of Adjustment to fill afive-year term January 1, 2008 -January 1, 2013; Historic Preservation Commission for two vacancies (one - At Large and one -Longfellow Complete Description January 15, 2008 Page 5 Representative) to fill three-year terms March 29, 2008 -March 29, 2011; Senior Center Commission to fill three-year terms January 1, 2008 -December 31, 2010; Telecommunications Commission for two vacancies to fill three-year terms March 13, 2008 - March 13, 2011; Youth Advisory Commission for atwo-year term January 1, 2008 - December 31, 2009, Age 18 to 21 on the date of filing; Youth Advisory Commission for an unexpired plus atwo-year term ending December 31, 2009, Age 18 to 21 on the date of filing. Applications must be received by 5:00 p.m., Wednesday, January 23, 2008. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved by Correia, seconded by Wright, to make the following appointments: Ross Wilburn to the newly created Coalition of Cities and Regenia Bailey as alternate; Karen Leigh, 809 E. Bloomington Street, to the Board of Adjustment to fill an unexpired term ending January 1, 2009; Scott McDonough, 117 Richard Street, to the Board of Appeals (At-Large) to fill an unexpired term ending December 31, 2011. The Mayor declared the motion carried unanimously, 6\0, O'Donnell absent. Council Member Correia distributed information on the Free Tax Help clinics starting February 3. Council Member Hayek thanked Council and City staff for the warm welcome he received as a new Council Member. Council Member Wilburn welcomed new Council Members Hayek and Wright; announced he would be stepping down as Executive Director of The Crisis Center, and has accepted a position with the Iowa City Community School District; he thanked Council, the City, and the community for their support of the Crisis Center and stated he was awaiting a decision from the City Attorney on when he could begin voting on block grant and aid to agencies funding matters. Council Member Champion welcomed new Council Members, and stated The Crisis Center would miss Wilburn and the School District was lucky to have him. Council Member Wright seconded Council Member Hayek earlier remarks and thanks City staff for all their help, and appreciated the opportunity to serve in this capacity; noted the January 26 fundraising dinner fir Darfur at the Nile Valley Restaurant from 5-7PM and the Federation of Labor Chili supper January 17. Mayor Bailey welcomed Council Members Wright and Hayek; and wished Council Member Wilburn the best in his new position with the School District. Moved by Wilburn, seconded by Hayek, to adjourn eeting at 7:55 p.m. The Mayor declared the motion carried unanimously, 6/0, O'Donnell ent. - - ~~~1.~ a D. Bailey, Ma ~~ T Mari n K. Karr, City Clerk Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS - 1/2/08 Iowa City City Council special meeting, 12:00 noon, at City Hall. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. Moved and seconded to appoint City Clerk Karr as Temporary Chairperson. The Temporary Chair declared the motion carried. Temporary Chair Karr presiding. Moved and seconded to move up item 7, Special Presentation-December Iowa River Rescue, to this time on the agenda. Temporary Chair Karr declared the motion carried. Mayor Wilburn presented commendations to Josh Shepherd of Iowa City; Cory Rath of Cedar Rapids; Mark Petersen of North Liberty; and Steve McGuire of Iowa City for their December 14, 2007 rescue of Michelle Kehoe and her two sons from the Iowa River. The Temporary Chair announced that nominations were in order for the office of the Mayor of the City of Iowa City. Moved and seconded to nominate Regenia Bailey. Moved and seconded to close nominations. The Temporary Chair declared the motion carried. After voice vote, the Temporary Chair declared Regenia Bailey as the Mayor of Iowa City. The Temporary Chair announced that nominations were in order for the office of Mayor Pro tem of the City of Iowa City. Moved and seconded to nominate Mike O'Donnell. Moved and seconded to close nominations. The Temporary Chair declared the motion carried. After voice vote, the Temporary Chair declared Mike O'Donnell as the Mayor Pro tem of Iowa City. The City Clerk administered the oath of office to Mayor Bailey and Mayor Pro tem O'Donnell. Mayor Bailey now presiding. Moved and seconded to make the following Council committee appointments: Correia and O'Donnell to the Rules Committee; Wright to the Emergency Management Commission; Champion, Correia, Hayek, O'Donnell, Wilburn and Wright to the Johnson County Council of Governments and Bailey serving as alternate; Bailey (to July 1, 2008) and Hayek (after July 1) to the Iowa City/Coralville Visitors & Convention Bureau; Student Senate Subcommittee was discontinued; Bailey, Champion and Hayek to the Economic Development Committee; Wilburn to the Youth Advisory Board and Champion serving as alternate; Correia to the Chief Elected Officials Board. Council agreed to add to the January 14/15 agenda appointments to the Coalition of Cities (one plus alternate) and joint communications subcommittee. Moved and seconded to adjourn special meeting 12:25 p.m. The Mayor declared the motion carried. A more complete description of Council Activities is on file in the office of the City Clerk. e s/Regenia D. Bailey, Mayor s/Marian K. ,Karr, City,Cler~ Q'~,u~~ 1~C// Submi ed for publication - 1/3/08. 5a 2 Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS - 12/11/07 Iowa City City Council special meeting 7:00 p.m. at City Hall. Mayor Wilburn presiding. Council Members present: Bailey, Champion, Correia, Elliott, O'Donnell, Vanderhoef, Wilburn. Absent: None. The Mayor presented outgoing Council Member Elliott and Vanderhoef with an appreciation plaque and a Marcia Wegman print recognizing their years of community service (Elliott 4 years and Vanderhoef 12 years). Council Members Elliott and Vanderhoef made remarks. The Mayor announced that due to inclement weather the Outstanding Student Citizenship Awards to Lincoln Elementary students would be rescheduled to the January 15, 2008 Council meeting. Moved and seconded that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: November 26, Special Council Work Session (Legislative Meeting); November 26, Special Council Work Session; November 27, Special Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Telecommunications Commission -October 22, 2007. Permit Motions and Resolutions as Recommended by the City Clerk. Renewal: Class B Liquor License for Quality Inn & Suites, Highlander Conference Center, 2525 N Dodge St.; Class C Liquor License for Ground Round Restaurant, 830 S. Riverside Dr.; Class C Liquor License for Carlos O'Kelly's Mexican Cafe, 1411 S. Waterfront Dr.; Class C Liquor License for Studio 13, 13 S. Linn St.; Class C Liquor License for Piano Lounge, 217 E. Iowa Ave.; RES. 07-336 TO ISSUE CIGARETTE PERMIT to Head Hunters Glass, Inc., 114'/2 E. College St.; Res. 07-337, TO ISSUE DANCE PERMIT to Quality Inn & Suites, Highlander Conference Center, 2525 N Dodge St.; Studio 13, 13 S. Linn St. Motions: Approve disbursements in the amount of $20,870,918.93 for the period of July 1 through July 31, 2007, as recommended by the Finance Director subject to audit; approve disbursements in the amount of $10,674,668.91 for the period of August 1 through August 31, 2007, as recommended by the Finance Director subject to audit; approve disbursements in the amount of $8,506,852.45 for the period of September 1 through September 30, 2007, as recommended by the Finance Director subject to audit; approve disbursements in the amount of $9,316,355.92 for the period of October 1 through October 31, 2007, as recommended by the Finance Director subject to audit. Official Actions December 11, 2007 Page 2 Resolutions: RES. 07-338, ACCEPTING THE WORK FOR THE 2006 PARKING GARAGE REPAIR AND PREVENTIVE MAINTENANCE PROJECT; RES. 07-339, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIENS REGARDING SIX MORTGAGES FOR THE PROPERTY LOCATED AT 1312 TRACY LANE, IOWA CITY, IOWA; RES. 07-340, ESTABLISHING CITY OF IOWA CITY 2008 LEGISLATIVE PRIORITIES. Correspondence: Acting JCCOG Traffic Engineering Planner regarding Installation of (2) YIELD signs on Liberty Drive and Commerce Drive; Acting Traffic Engineering Planner regarding Installation of (1) RESTRICTED PARKING POLICE VEHICLES ONLY/COMMERCIAL VEHICLE LOADING ZONE 30 MINUTE LIMIT sign at 511 S. Capitol Street; Emma Lyons-Macatee regarding Stop for pedestrian signs; Dorothy Persson regarding Thank you; Dagmar Eva Kusiak regarding Public Health Commission [response from Mayor Wilburn included]; Wetherby House letters from Friends of Historic Preservation, Marybeth and Ken Slonneger; Charles Terzano- Borovic regarding Iced sidewalk/falls [staff response included]; E-mail from Chris O'Brien regarding Ticket #966878 Dismiss- Richard Carter; Eve Casserly (X3) regarding Livable Communities Transportation group [Letter from Mayor Wilburn included]; The Rape Victim Advocacy Program Staff regarding White Ribbon Campaign; Lynnae Hentzen regarding Green Building Workshop in DM and CR; Cindy Parsons regarding Project GREEN. The Mayor declared the motion carried. UISG Council Liaisons Abbie Volland and Joe Maske read a statement expressing appreciation to City Council for supporting students during the past year, and acknowledged the last meeting for Council Members Elliott and Vanderhoef. Cindy Parsons, President of Project GREEN, presented their report on the entryway beautification project on North Dubuque Street and Foster Road. Moved and seconded that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 07- 4295, AMENDING A PREVIOUSLY APPROVED SENSITIVE AREAS DEVELOPMENT PLAN AND REZONING OF APPROXIMATELY 10.41 ACRES OF PROPERTY LOCATED EAST OF HIGHWAY 218 AND SOUTH OF MELROSE AVENUE, be voted on for final passage at this time. The Mayor declared the motion carried. Moved and seconded that the ordinance be finally adopted at this time. Moved and seconded to adopt RES. 07-341, APPROVING THE AMENDED PRELIMINARY AND FINAL PLAT OF GALWAY HILLS SUBDIVISION -PART IV, IOWA CITY, IOWA. A public hearing was held on a resolution approving plans, specifications, special provisions, form of contract, and estimate of cost for the Court Hill Trail Project STP-E- 3715(6350)-8V--52, establishing amount of bid security, directing City Clerk to publish advertisement of bids and fixing time and place for receipt of bids. Moved and seconded to adopt RES. 07-342, APPROVING PLANS, SPECIFICATIONS, SPECIAL PROVISIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE COURT HILL TRAIL PROJECT STP-E-3715(6350)-8V--52, Official Actions December 11, 2007 Page 3 ESTABLISHING AMOUNT OF BID SECURITY, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT OF BIDS AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Moved and seconded that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 07- 4296, AMENDING TITLE 8, ENTITLED "POLICE REGULATIONS," CHAPTER 8, ENTITLED "POLICE CITIZEN REVIEW BOARD," TO MAKE THE PROVISIONS OF THE POLICE CITIZENS REVIEW BOARD IN THE CITY CODE CONSISTENT WITH THE CITY'S HOME RULE CHARTER, be voted on for final passage at this time. The Mayor declared the motion carried. Moved and seconded that the ordinance be finally adopted at this time. Moved and seconded to adopt RES. 07-343, AMENDING THE BUDGETED POSITIONS IN THE DOCUMENT SERVICES DIVISION OF THE FINANCE DEPARTMENT BY DELETING ONE DOCUMENT SERVICES SPECIALIST POSITION AND CREATING ONE SR. DOCUMENT SPECIALIST POSITION. Moved and seconded to adopt RES. 07-344, REPEALING RESOLUTION NO. 84-39, WHICH ESTABLISHED A CONSULTATION POLICY FOR THE CITY COUNCIL AND THE PLANNING AND ZONING COMMISSION. Moved and seconded to adopt RES. 07-345, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE MCCOLLISTER BOULEVARD PCC PAVEMENT [HDP- 3715(628)--71-52] AND MCCOLLISTER BOULEVARD BRIDGE [HDP-3715(634)--71-52] PROJECT. Moved and seconded to withdraw consideration of a resolution regarding the City of Iowa City's Public Safety budget. The Mayor declared the motion carried. Moved and seconded to adopt RES. 07-346, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A METROPOLITAN COALITION AGREEMENT. The Mayor noted the previously announced vacancies on Boards and Commissions: Board of Adjustment to fill an unexpired term ending January 1, 2009; Board of Appeals - (At- Large) to fill an unexpired term ending December 31, 2011; Applications must be received by 5:00 p.m., Wednesday, January 2, 2008. The Mayor announced the current vacancies: Airport Commission to fill a six year term March 1, 2008 -March 1, 2014; Historic Preservation Commission for two vacancies (one - At Large and one -Longfellow Representative) to fill three-year terms March 29, 2008 - March 29, 2011; Telecommunications Commission for two vacancies to fill three-year terms March 13, 2008 -March 13, 2011. Applications must be received by 5:00 p.m., Wednesday, January 23, 2008. Moved and seconded to make the following appointments: Andrea French, 531 S. 1St Avenue, to the Board of Appeals (Licensed Plumber) to fill afive-year term January 1, 2008 - December 31, 2012; Dell Briggs, 27 Durham Court, Yolanda Spears, 1009 Dover Street, and Corey Stoglin, 400 '/z Kirkwood Avenue, Apt. 4, to the Human Rights Commission to fill three- yearterms January 1, 2008 -January 1, 2011; re-appoint Margaret Loomer, 1248 Jensen Street and Jerry Raaz, 48 Green Mountain Drive, to the Parks & Recreation Commission to fill four-year terms January 1, 2008 -January 1, 2012; Jan Finlayson, 2365 Cae Drive, for (1) art or design professional and Barb Nicknish, 832 Kirkwood Avenue, to the Public Art Official Actions December 11, 2007 Page 4 Advisory Committee to fill athree-year terms January 1, 2008 -January 1, 2011. The Mayor declared the motion carried. The Mayor noted the following appointments would be readvertised: Airport Zoning Brd. of Adjustment to fill an unexpired term plus afive-year term ending December 31, 2011; Airport Zoning Commission to fill asix-year term January 1, 2006 -December 31, 2011; Board of Adjustment to fill a five-year term January 1, 2008 -January 1, 2013; Senior Center Commission to fill three-year terms January 1, 2008 -December 31, 2010; Youth Advisory Commission for a two year term January 1, 2008 -December 31, 2009 for one (1) person - Age 18 to 21 on the date of filing; Youth Advisory Commission for an unexpired plus atwo- yearterm ending December 31, 2009 for one (1) person -Age 18 to 21 on the date of filing. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved and seconded to adjourn meeting at 7:50 p.m. The Mayor declared the motion carried. A more complete description of Council activities and disbursements is on file in the office of the City Clerk and Finance Department. s/Ross Wilburn, Mayor s/Marian K. Karr, City Clerk -~ ~~~ Subm~ publication - 12/17/07. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES DECEMBER 11, 2007 Iowa City City Council special meeting 7:00 p.m. at City Hall. Mayor Wilburn presiding. Council Members present: Bailey, Champion, Correia, Elliott, O'Donnell, Vanderhoef, Wilburn.. Absent: None. Staff members present: Helling, Dilkes, Karr, Davidson, O'Malley, Scott. The Mayor presented outgoing Council Member Elliott and Vanderhoef with an appreciation plaque and a Marcia Wegman print recognizing their years of community service (Elliott 4 years and Vanderhoef 12 years). Council Members Elliott and Vanderhoef made remarks. The Mayor announced that due to inclement weather the Outstanding Student Citizenship Awards to Lincoln Elementary students would be rescheduled to the January 15, 2008 Council meeting. Moved by Correia, seconded by Bailey, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: November 26, Special Council Work Session (Legislative Meeting); November 26, Special Council Work Session; November 27, Special Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Telecommunications Commission -October 22, 2007. Permit Motions and Resolutions as Recommended by the City Clerk. Renewal: Class B Liquor License for Ackerman Investment Company dba Quality Inn & Suites, Highlander Conference Center, 2525 N Dodge St.; Class C Liquor License for Jamis, LLC, dba Ground Round Restaurant, 830 S. Riverside Dr.; Class C Liquor License for Carlos O'Kelly's Of Iowa City, Inc., dba Carlos O'Kelly's Mexican Cafe, 1411 S. Waterfront Dr.; Class C Liquor License for Water-B, Inc., dba Studio 13, 13 S. Linn St.; Class C Liquor License for Iowa City Group, LLC, dba Piano Lounge, 217 E. Iowa Ave.; RES. 07-336 TO ISSUE CIGARETTE PERMIT to Head Hunters Glass, Inc., dba Head Hunters Glass, Inc., 114'/2 E. College St.; Res. 07-337, TO ISSUE DANCE PERMIT to Ackerman Investment Company dba Quality Inn & Suites, Highlander Conference Center, 2525 N Dodge St.; Water-B, Inc., dba Studio 13, 13 S. Linn St. Motions: Approve disbursements in the amount of $20,870,918.93 for the period of July 1 through July 31, 2007, as recommended by the Finance Director subject to audit; approve disbursements in the amount of .$10,674,668.91 for the period of August 1 through August 31, 2007, as recommended by the Finance Director subject to audit; approve disbursements in the amount of $8,506,852.45 for the period of September 1 through September 30, 2007, as recommended by the Finance Director subject to audit; approve disbursements in the amount of $9,316,355.92 for Complete Description December 11, 2007 Page 2 the period of October 1 through October 31, 2007, as recommended by the Finance Director subject to audit. Resolutions: RES. 07-338, ACCEPTING THE WORK FOR THE 2006 PARKING GARAGE REPAIR AND PREVENTIVE MAINTENANCE PROJECT; RES. 07-339, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIENS REGARDING SIX MORTGAGES FOR THE PROPERTY LOCATED AT 1312 TRACY LANE, IOWA CITY, IOWA; RES. 07-340, ESTABLISHING CITY OF IOWA CITY 2008 LEGISLATIVE PRIORITIES. Correspondence: Acting JCCOG Traffic Engineering Planner regarding Installation of (2) YIELD signs on Liberty Drive and Commerce Drive; Acting Traffic Engineering Planner regarding Installation of (1) RESTRICTED PARKING POLICE VEHICLES ONLY/COMMERCIAL VEHICLE LOADING ZONE 30 MINUTE LIMIT sign at 511 S. Capitol Street; Emma Lyons-Macatee regarding Stop for pedestrian signs; Dorothy Persson regarding Thank you; Dagmar Eva Kusiak regarding Public Health Commission [response from Mayor Wilburn included]; Wetherby House letters from Friends of Historic Preservation, Marybeth and Ken Slonneger; Charles Terzano- Borovic regarding Iced sidewalk/falls [staff response included]; E-mail from Chris O'Brien regarding Ticket #966878 Dismiss- Richard Carter; Eve Casserly (X3) regarding Livable Communities Transportation group [Letter from Mayor Wilburn included]; The Rape Victim Advocacy Program Staff regarding White Ribbon Campaign; Lynnae Hentzen regarding Green Building Workshop in DM and CR; Cindy Parsons regarding Project GREEN. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. UISG Council Liaisons Abbie Volland and Joe Maske read a statement expressing appreciation to City Council for supporting students during the past year, and acknowledged the last meeting for Council Members Elliott and Vanderhoef. Cindy Parsons, President of Project GREEN, presented their report on the entryway beautification project on North Dubuque Street and Foster Road. Moved by Vanderhoef, seconded by Champion, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 07-4295, AMENDING A PREVIOUSLY APPROVED SENSITIVE AREAS DEVELOPMENT PLAN AND REZONING OF APPROXIMATELY 10.41 ACRES OF PROPERTY LOCATED EAST OF HIGHWAY 218 AND SOUTH OF MELROSE AVENUE [Galway Hills, Part 4], be voted on for final passage at this time. PCD Director present for discussion. The Mayor requested that Council Members disclose ex parte communications, and none were reported. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Moved by Vanderhoef, seconded by O'Donnell, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the ordinance adopted. Moved by Bailey, seconded by Vanderhoef, to adopt RES. 07-341, APPROVING THE AMENDED PRELIMINARY AND FINAL PLAT OF GALWAY HILLS SUBDIVISION -PART IV, IOWA CITY, IOWA. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Complete Description December 11, 2007 Page 3 A public hearing was held on a resolution approving plans, specifications, special provisions, form of contract, and estimate of cost for the Court Hill Trail Project STP-E- 3715(6350)-8V--52, establishing amount of bid security, directing City Clerk to publish advertisement of bids and fixing time and place for receipt of bids. No one appeared. Moved by Bailey, seconded by Correia, to adopt RES. 07-342, APPROVING PLANS, SPECIFICATIONS, SPECIAL PROVISIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE COURT HILL TRAIL PROJECT STP-E-3715(6350)-8V--52, ESTABLISHING AMOUNT OF BID SECURITY, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT OF BIDS AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Bailey, seconded by Vanderhoef, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 07-4296, AMENDING TITLE 8, ENTITLED "POLICE REGULATIONS," CHAPTER 8, ENTITLED "POLICE CITIZEN REVIEW BOARD," TO MAKE THE PROVISIONS OF THE POLICE CITIZENS REVIEW BOARD IN THE CITY CODE CONSISTENT WITH THE CITY'S HOME RULE CHARTER, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Moved by Bailey, seconded by Vanderhoef, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the ordinance adopted. Moved by Bailey, seconded by Correia, to adopt RES. 07-343, AMENDING THE BUDGETED POSITIONS IN THE DOCUMENT SERVICES DIVISION OF THE FINANCE DEPARTMENT BY DELETING ONE DOCUMENT SERVICES SPECIALIST POSITION AND CREATING ONE SR. DOCUMENT SPECIALIST POSITION. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Champion, seconded by Bailey, to adopt RES. 07-344, REPEALING RESOLUTION NO. 84-39, WHICH ESTABLISHED A CONSULTATION POLICY FOR THE CITY COUNCIL AND THE PLANNING AND ZONING COMMISSION. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Vanderhoef, seconded by Bailey, to adopt RES. 07-345, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE MCCOLLISTER BOULEVARD PCC PAVEMENT [HDP-3715(628)--71-52] AND MCCOLLISTER BOULEVARD BRIDGE [HDP-3715(634)--71-52] PROJECT to Peterson Contractors, Inc. for $ 6,033,593.60. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Champion, seconded by Bailey, to withdraw consideration of a resolution regarding the City of Iowa City's Public Safety budget. Individual Council Members expressed their views. The Mayor declared the motion carried, 4/3, with the following division of roll call vote. Ayes: O'Donnell, Wilburn, Bailey, Champion. Nays: Correia, Vanderhoef, Elliott. Absent: None. Complete Description December 11, 2007 Page 4 Moved by Bailey, seconded by Champion, to adopt RES. 07-346, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A METROPOLITAN COALITION AGREEMENT. Individual Council Members expressed their views. The Mayor declared the resolution adopted, 6/1, with the following division of roll call vote. Ayes: Bailey, Champion, Correia, Elliott, O'Donnell, Wilburn. Nays: Vanderhoef. Absent: None. The Mayor noted the previously announced vacancies on Boards and Commissions: Board of Adjustment to fill an unexpired term ending January 1, 2009; Board of Appeals - (At- Large) to fill an unexpired term ending December 31, 2011; Applications must be received by 5:00 p.m., Wednesday, January 2, 2008. The Mayor announced the current vacancies: Airport Commission to fill a six year term March 1, 2008 -March 1, 2014; Historic Preservation Commission for two vacancies (one - At Large and one -Longfellow Representative) to fill three-year terms March 29, 2008 - March 29, 2011; Telecommunications Commission for two vacancies to fill three-year terms March 13, 2008 -March 13, 2011. Applications must be received by 5:00 p.m., Wednesday, January 23, 2008. Moved by Bailey, seconded by Correia, to make the following appointments: Andrea French, 531 S. 1St Avenue, to the Board of Appeals (Licensed Plumber) to fill afive-year term January 1, 2008 -December 31, 2012; Dell Briggs, 27 Durham Court, Yolanda Spears, 1009 Dover Street, and Corey Stoglin, 400'/2 Kirkwood Avenue, Apt. 4, to the Human Rights Commission to fill three-year terms January 1, 2008 -January 1, 2011; re-appoint Margaret Loomer, 1248 Jensen Street and Jerry Raaz, 48 Green Mountain Drive, to the Parks & Recreation Commission to fill four-year terms January 1, 2008 -January 1, 2012; Jan Finlayson, 2365 Cae Drive, for (1) art or design professional and Barb Nicknish, 832 Kirkwood Avenue, to the Public Art Advisory Committee to fill athree-year terms January 1, 2008 -January 1, 2011. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. The Mayor noted the following appointments would be readvertised: Airport Zoning Brd. of Adjustment to fill an unexpired term plus afive-year term ending December 31, 2011; Airport Zoning Commission to fill asix-year term January 1, 2006 -December 31, 2011; Board of Adjustment to fill afive-year term January 1, 2008 -January 1, 2013; Senior Center Commission to fill three-year terms January 1, 2008 -December 31, 2010; Youth Advisory Commission for a two year term January 1, 2008 -December 31, 2009 for one (1) person - Age 18 to 21 on the date of filing; Youth Advisory Commission for an unexpired plus atwo- yearterm ending December 31, 2009 for one (1) person -Age 18 to 21 on the date of filing. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Council Member Correia reported on her attendance at the panel discussion on homelessness and mental illness co-sponsored by FAIR, Local Homeless Board and Iowa City Human Rights Commission, deferred to Council Member Champion on the John's Sleep Out event. Council Member Champion reported on her participation in the John's Sleep Out, and making the City aware of the great need for basic human services; and encouraged citizens to remember three organizations during this season that her husband and her believe are worthy of our concern and support (Free Medical Clinic, Crisis Center, and Shelter House). Complete Description December 11, 2007 Page 5 Council Member O'Donnell thanked fellow Council Members Elliott and Vanderhoef for their service. Council Member Champion echoed the thank you. Council Member Vanderhoef stated it had been a good run and bid everyone a good night. Mayor Pro tem Bailey requested an update of the Police Taser Project. Interim City Manager Helling reported that we have a commitment for the grant but have not received the money; equipment will not be ordered until money is received, and some training (for the trainers) has begun. An operating policy will be developed for use of tasers and submitted to PCRB for review like all other polices, and any use of taser will be included in the "Use of Force Report". The equipment will not be used until training is completed and the policy developed. Mayor Pro tem Bailey thanked outgoing Members Vanderhoef and Elliott. Council Member Elliott noted an old television program called "Peter Gunn" and stated his experience as a Council Member had been, like a jazz sound track of the program, a "Profound Gas". Council Member Champion stated she would miss both Elliott and Vanderhoef. Council Member Vanderhoef bequeathed "the elder on Council" position to Council Member Champion. Mayor Wilburn noted the collaborative efforts by a number of local agencies for "Project Holiday"; said those collaborative efforts will also ensure continued involvement by outgoing Council Members Elliott and Vanderhoef; thanked Rape Victim Advocacy Program for their White Ribbon Campaign raising awareness of violence against women, and wished everyone "Happy Holidays". Interim City Manager thanked Council Members Vanderhoef and Elliott; and thanked Connie for being there for the "elder" designation or that might be his. City Attorney Dilkes thanked Council Members Vanderhoef and Elliott, noting her appreciation for their respect. City Clerk Karr thanked outgoing Council Members, and wished everyone a "Happy New Year". Moved by Vanderhoef, seconded by Elliott to adjourn meeting at 7:50 p.m. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Ross Wilburn, Mayor Marian K. Karr, City Clerk Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 2, 2008 Iowa City City Council special meeting, 12:00 noon, at City Hall. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. Staff members present: Helling, Dilkes, Karr. Moved by Correia, seconded by O'Donnell, to appoint City Clerk Karr as Temporary Chairperson. The Temporary Chair declared the motion carried unanimously, 7/0, all Council Members present. Temporary Chair Karr presiding. Moved by Bailey; seconded by Correia, to move up item 7, Special Presentation- December Iowa River Rescue, to this time on the agenda. Temporary Chair Karr declared the motion carried unanimously, 7/0, all Council Members present. Mayor Wilburn presented commendations to Josh Shepherd of Iowa City; Cory Rath of Cedar Rapids; Mark Petersen of North Liberty; and Steve McGuire of Iowa City for their December 14, 2007 rescue of Michelle Kehoe and her two sons from the Iowa River. Michelle Kehoe appeared. The Temporary Chair announced that nominations were in order for the office of the Mayor of the City of Iowa City. Moved by Correia, seconded by O'Donnell, to nominate Regenia Bailey. Moved by Champion to nominate Ross Wilburn. Temporary Chair indicated the motion died for lack of a second. Moved by O'Donnell, seconded by Champion, to close nominations. The Temporary Chair declared the motion carried unanimously, 7/0, all Council Members present. After voice vote, the Temporary Chair declared Regenia Bailey as the Mayor of Iowa City, 6/1, Wilburn voting "no". The Temporary Chair announced that nominations were in order for the office of Mayor Pro tem of the City of Iowa City. Moved by Wright, seconded by Hayek, to nominate Mike O'Donnell. Moved by Wilburn, seconded by Bailey, to close nominations. The Temporary Chair declared the motion carried unanimously, 7/0, all Council Members present. After voice vote, the Temporary Chair declared Mike O'Donnell as the Mayor Pro tem of Iowa City, 7/0. The City Clerk administered the oath of office to Mayor Bailey and Mayor Pro tem O'Donnell. Mayor Bailey now presiding. Moved by Champion, seconded by O'Donnell, to make the following Council committee appointments: Correia and O'Donnell to the Rules Committee; Wright to the Emergency Management Commission; Champion, Correia, Hayek, O'Donnell, Wilburn and Wright to the Johnson County Council of Governments and Bailey serving as alternate; Bailey (to July 1, 2008) and Hayek (after July 1) to the Iowa City/Coralville Visitors & Convention Bureau; Student Senate Subcommittee was discontinued; Bailey, Champion and Hayek to the Economic Development Committee; Wilburn to the Youth Advisory Board and Champion serving as alternate; Correia to the Chief Elected Officials Board. Council agreed to add to the January 14/15 agenda appointments to the Coalition of Cities (one plus alternate) and joint communications subcommittee. Moved by O'Donnell, seconded by Champion, to adjourn special meeting 12:25 p.m. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Complete Description January 2, 2008 Page 2 Regenia D. Bailey, Mayor Marian K. Karr, City Clerk ~~~®t~l ~~~~~~~ ~~,~~ CITY OF IOWA CITY 5a1 MEMORANDUM Date: December 10, 2007 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, December 10, 2007, 6:30 PM in Emma J. Harvat Hall Council: Bailey, Champion, Correia, Elliott, O'Donnell, Vanderhoef, Wilburn UISG Rep: Volland Staff: Helling, Dilkes, Karr, Yapp, O'Malley, Rocca, Hargadine (A complete transcription is available in the City Clerk's Office) COUNCIL APPOINTMENTS Airport Zoning Brd of Adjustment - No applicants; readvertise Airport Zoning Commission - No applicants; readvertise Board of Adjustment - No applicants; readvertise Board of Appeals - Andrea French Human Rights Commission -Dell Briggs, Yolanda Spears, Corey Stoglin Parks & Recreation Commission -reappoint Jerry Raaz and Margaret Loomer Public Art Advisory Committee -Jan Finlayson (art professional) and Barb Nicknish (open) Senior Center Commission - No applicants; readvertise Youth Advisory Commission - No applicants; readvertise REVIEW OF 4T" AVE AND COURT STREET INTERSECTION JCCOG Director Yapp present for discussion. A majority of Council requested input from emergency response and transit staff and transit staff for their reaction to a raised crosswalk on Court Street at 4th Ave.. STAFF ACTION: Proceed as outlined. (Yapp) METROPOLITAN COALITION (Agenda item # 13) Mayor Wilburn noted the late handout and memo from Interim City Manager Helling noting minor changes to the agreement previously distributed. After discussion a majority agreed to proceed and requested a review and update in June. Council Work Session December 10, 2007 Page 2 RESOLUTION ON POLICE/FIRE FUNDING - FY09 BUDGET Mayor Wilburn stated the item had been placed on the agenda at the request of Council Member Elliott, and the agreement of at least three council members to discuss it. Individual Council Members expressed their views. Interim City Manager Helling reported that in light of timing to get the budget distributed the following week and decisions yet to be made, the budget will show three additional firefighters and two police officers funded by dipping into the Fund Balance considerably. Majority indicated a desire to have the item withdrawn from the agenda. JOINT MEETING AGENDA ITEMS (IP3 of 12/16 Info Packet) Majority directed staff to include under "announcements" that the Affordable Housing Market Analysis will be discussed at the January 23 Council meeting. AGENDA ITEMS 1. (Agenda item # 9 -Resolution amending the budgeted positions .... Document Services Division ... Finance Department) In response to Council Members Correia and Elliott, Finance Director O'Malley explained the department would remain at four individuals and one would be upgraded and would be assigned additional duties. 2. (Agenda item # 8 -Ordinance amending Title 8 ... Police Citizens Review Board ... consistent with the Home Rule Charter) Council Member Elliott stated he was not in favor of this but understand that the voters had decided it and there was no choice but to proceed. 3. (Consent Calendar # 4f(6) - Wetherby House correspondence) Mayor Pro tem Bailey suggested adding possible discussion at a work session to establish a work plan for development of an inventory of landmark eligible and landmark potential properties. Staff will follow up with Historic Preservation and report back. Council requested more information on the request to waive fees, what fees and amounts, and possible policy changes that would be necessitated by such a request. 4. (Agenda item # 10 -Resolution repealing ... consultation policy ... Planning & Zoning Commission) In response to Vanderhoef, City Atty. Dilkes stated there would be no change in the consultation policy but that the resolution was no longer needed as the language had been incorporated into the new zoning code. COUNCIL TIME 1. Council Member Vanderhoef requested that some CDBG Economic Development funds be used to a survey of upstairs housing units in the CB-10 areas (not part of the Downtown study or housing study). Mayor Pro Bailey acknowledged the downtown study did not provide the information and would schedule Economic Development Committee discussion of the request, and report back to Council. Council Work Session December 10, 2007 Page 3 2. Mayor Pro tem Bailey raised the issue of utilization of snow emergency routes to facilitate the removal of snow, and asked that this be scheduled for a future work session, Majority agreed. Council Vanderhoef scheduled the possibility of removing snow by district and allowing those within that district to park free in the City ramp until 7AM for that purpose. 3. (Consent Calendar # 4f(9) -Eve Casserly correspondence re Livable Communities Transportation Group correspondence) Majority agreed to send the letter as proposed. SCHEDULE OF PENDING DISCUSSION ITEMS None Meeting adjourned 8:30 PM.