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HomeMy WebLinkAbout2008-01-08 CorrespondenceV n -~. ~ ~ o`er ~ Marian Karr ~ ~ ~; ~~~. From: Karen Kubby [kubby@pobox.com] Sent: Monday, January 07, 2008 11:21 AM To: Council Subject: city manager hiring process City Council, The commitment to public participation in gathering input for the hiring of our next City Manager has been appreciated. My fears about having a meet and greet after the decision has been made as the only public participation have been relieved. The idea of the meet and greet for those you interview is a grand one and I hope many take advantage of this opportunity. There are two things about PAR's suggested process upon which I'd like to make comment and suggestion. They indicated in their memo that they are very flexible about this suggested process to meet community and council's needs. 1. The "invited public" to the meet and greets should be all residents. As we saw in the first part of the process where there were focus groups and then two times for the general public to describe their ideal City Manager, the numbers of the general public who made comments were small in number. The invite should be cast as broadly as possible and a broad group would be all Iowa City residents. 2. The time frame seems quite tight Feb. 15 and 16. To interview one day, give the public a chance to share feedback, hone down the list for second interviews, conduct them, AND make a selection seems like overload. Efficient for the candidates, yet a bad hire based on a tight time frame is not worth the costs to our community. How will the public be able to get you feedback so quickly (I don't want to share my knee jerk reactions, I want to share my more digested thoughts and hope others would too)? It also seems fair to give the council more time after the second interview to do reference checks and reflect well before making a final determination. Even a week between interviews would allow this nicely outlined process to be lived out more deeply. Thank you in advance for considering my comments and for your commitment to a thorough public process as you hire the city's next star administrator. Karen Kubby ==Privacy Statement===== ATTENTION: This electronic document may contain confidential information and is intended for use by the addressee and/or their intended representatives only. Review by unintended individuals is prohibited. If you are not the intended recipient, please do not read, transmit, copy, disclose, store or utilize this communication in any manner. If you received this message in error, please notify the sender immediately and permanently delete this message from your computer. Thank you. ha~td o~~~ /7 ~5 ~.® ~~~ ~~;~~ ~•~.~ City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas January 7, zoos www.icgov.org • MONDAY, JANUARY 7 Emma J. Harvat Hall 6:30p Special Budget Work Session (Overview) • TUESDAY, JANUARY 8 **REVISED** Emma J. Harvat Hall 6:30p City Manager Search Process/Schedule (bring calendars) Fees Associated with Moving a Structure (IP3 of 1/3 packet) Combining the Senior Center with Recreation Division (IP4 of 1/3 packet) City Organizational Membership Fees (IP5 of 1/3 packet) Council Time Special Budget Work Session TENTATIVE FUTURE MEETINGS AND AGENDAS • MONDAY, JANUARY 14 Emma J. Harvat Hall 6:30p City Council Work Session • TUESDAY, JANUARY 15 Emma J. Harvat Hall 7:OOp Formal Council Meeting • MONDAY, JANUARY 21 Martin Luther King Jr. Day -City Offices Closed • WEDNESDAY, JANUARY 23 Emma J. Harvat Hall 5:30p Affordable Housing Market Analysis Boards/Commissions/Events • THURSDAY, JANUARY 24 Emma J. Harvat Hall 8:OOa - 5:OOp Special Budget Work Session (Capital Projects) • MONDAY, JANUARY 28 Emma J. Harvat Hall 8:OOa Special Budget Work Session (wrap up) 6:30p Special Council Work Session • TUESDAY, JANUARY 29 Emma J. Harvat Hall 7:OOp Special Formal Council Meeting • MONDAY, FEBRUARY 4 Emma J. Harvat Hall 6:30p City Conference Board (Separate agenda posted) Council Work Session • TUESDAY, FEBRUARY 5 Emma J. Harvat Hall 7:OOp Formal Council Meeting • MONDAY, FEBRUARY 18 Presidents' Day -Offices closed • TUESDAY, FEBRUARY 19 Emma J. Harvat Hal! TBD Special Council Work Session i G ~r~ ~~~ ~~ ~:~ .~ TO: Mr. Dale Helling PROM: Chief Sam Hargadine RE: Staffing Report DATE: October 5, 2007 DEPARTMENT MEMO ~~.~ Several weeks back Mr. Elliott asked for a staffing recommendation report for the Iowa City Police Department. Attached is that report. Utilizing three different staffing models based on national averages, mid-west regional and the top 10 Iowa cities we have taken the lowest recommendation and justified what we would do with staffing based on tf~e lowest model. We have included School Resource Officers (SRO) as a possibility however they are not included in the staffing recommendation for a couple of reasons. While we feel that they are necessary there are funding mechanisms in place such as the Cops !n Schools grant program. Additionally there is no agreement in place or discussion of SRO's ongoing with the school system. The recommended staffing for sworn officers in this report is in priority order. We also have non-sworn needs that will be created by the loss of communications personnel when the new dispatch center is operational. We are requesting Front Desk personnel for the 4~' quarter of the FY2009 budget year. We are also planning on a new computer system and doing away with the scanning of handwritten reports. This will increase our need for clerk typists. Document Services cannot handle the increased work load that is anticipated that wilt be created when the entire department starts dictating reports. Because of the increase in civilian personnel it is recommended that funding that presently goes towards communications personnel not be diverted back to general revenue until these needs are met. It is realized that the increase in sworn officer positions to these recommended levels has significant budgetary impact. It may be prudent to develop a plan where these levels are achieved over a multiple year process, NOTE: Memo from Police Chief dated October 5 (and distributed at the January 8, 2008 budget work session) differs from the memo dated October 23 (and contained in the October Z5, 2007 information packet) per ICM Helling. MKK 1-11-08 RESPONSE TIMES Response times for the years 2004-2005, 2005-2006, and 2006-2007 are listed below All queries reflect the dates August 30-August 30. These times serve as a customer service benchmark. 2004-200$ StacK time =Amount of time from call received to time dis pa[c 1-ied 65,45'1 Calls for service Call reported (received) until call dispatched Average delay: 1 minute 38 seconds g ~~_-~ i - - --- -- - - -__-~- _ o s __-. 1---_.. _ _ _ ..a 2005-2006 68,356 calls for service ~ -°~'. - - ' ' Call reported (received) until call dispatched _.~_- ~ , , ~ ~ Average delay: 2 minutes 51 seconds a ~ ~~ O6n-2005 6 _= ozaorrzm~ ~ I 2006-2007 .-_ . -.. _ 64,871 calls for service ,..~, - Call reported (received) until call dispatched Average delay: 8 minutes 33 seconds ANALYSIS The amount of time a call for service is held "in the stack" is dependent on an officer being available to receive the call. If no off ce r(s) is available then it remains a stacked call until the call can be assigned to an officer. StacK time in the most recent time period has more than doubled. The increase in the more complex type of crimes results in an increase in the time dedicated to the investigation of those more complex crimes. This has a direct effect on the gap in time between how long the investigative process takes and how quickly the officer goes back into service after handling the call and is deemed available to respond to the next call. POPULATION AND PER CAPITA The City's current staffing ranking among other Iowa cities law enforcement agencies illustrates the low number of officers per resident grouping. The following information is taken from the 2007 National ~irecto ry of Law Enforcement Administrators (43rd Edition). 3 - CITIES POPULATION OFFICERS OFC PER 1000 Des Moines 198,000 374 1.89 Cedar Rapids 120,000 202 1.68 Davenport 98,226 159 1.62 Sioux City 80,505 124 1.54 Waterloo 68,000 117 1.72 Iowa City 63.000 73 1.16 Dubuque 57,546 93 1.62 Council Bluffs 57,082 116 2.03 Ames 53,284 51 .96 West Des Moines 50.000 63 1.26 Avg.=1.5 UNIVERSITIES POPULATION OFFICERS OFC PER 1000 University of Iowa 40,000 31 .78 Iowa State Univ. 25,263 33 1.31 Avg. _ .98 The average number of officers for police departments in communities with populations of 50,000 to 99,999 in the West North Central region (includes Iowa} of the U.S. is 1.4 officers per 1,000 population. The sample is from 411 cities. This information is taken from the 2005 Crime in the United States, published by the U.S. Department of Justice, Federal Bureau of Investigations. The 2006 report should be released soon. The average number of officers for police departments in communities of 50,000 to 99,999 nationwide is 1.8 per thousand. Source: Bureau of Justice Statistics, U.S. Department of Justice. CRIMINAL ACTIVITY In several of the major categories of criminal event classification, Iowa City has experienced a significant increase over the last three years. In response, should staffing be increased, additional personnel should be directed to the Investigative and Street Crime unit to respond to these increased case loads. Source: Uniform Crime Report (UCR), normal calendar year. Calendar Year 2004 2005 2006 Sexual Assault 59 65 89 Child sex offenses 11 10 15 Drug offenses 374 466 641 Domestic Assaults 255 278 305 SWORN OFFICER NEEDS PRESENTLY NOT MET Currently, the Iowa City Police Department operates without resources-with which to directly and sufficiently address several areas of need, as identified through staff studies, citizen input, and current trends. This affects our ability to be a "Full Service Department" Should resources be added to the department, it is our recommendation that they be added to the following sections of the Field Operations division. Patrol: Present staffing reflects inadequate resources to drive dawn call stack and call response times for calls for service which are sent to uniform patrol units for resolution. Recommend adding three officers for an overlap 7:OOPM to 3:OOAM watch. Total 3 officers Crime Prevention Unit: Present community relations functions are being staffed minimally with beat officers assigned to whatever beat in which the event is occurring. Attendance is dependant on call volume and watch staffing levels. This unit would be responsible for. Neighborhood Watch & Revitalization programs Attendance at neighborhood functions • Safety promotions and fairs • Neighborhood Response and Problem Solving • Programs for Seniors • CPTED Programs (Crime Prevention Through Environmental Design) ^ Home and Business Security Inspections • Identity Theft Prevention Programs • Landlord and Rental Property Training • School requests for programs & speakers Total 2 officers, one sergeant Street Crime Unit: SCAT presently has three officers and one sergeant permanently assigned to investigate street level gangs and narcotics. Given the increase in case load and arrest rates (up 19% from 1st six months of '06 to first six months of `07}, and related to increased numbers of drug cases, we recommend adding one officer which would increase their officer strength to four and a sergeant. Total 1 officer Investigative Unit: As reflection of increased rates of crimes specifically investigated by Investigations section (up approximately 23% from 2005 to 2006), recommend adding investigators to the following areas: -Juvenile Crime, 1 investigator to work with School Resource Officer -Computer Crime/Identity Theft, 1 investigator -Add one Sergeant to supervise Investigative Unit under existing Lieutenant (present Investigative Sergeant has been re-deployed to oversee Street Crime Unit} ,~ Investigative Unit Cont.: The computer crime/Identity Theft investigator will be a member of the Iowa Internet Crimes Against Children (ICAC) task force. Total 2 officers, one sergeant Traffic Enforcement Unit: These officers would be dedicated to OWI and traffic enforcement, and specialize in motor vehicle crash investigations and reconstruction. This unit would be supervised by the Crime Prevention Unit sergeant and the officers would no be assigned to permanent watches. They would be targeting high crash intersections during the peak crash times and OWI detection. They also would be utilized to supplement Patrol during major incidents. Total 2 officers Canine Unit: Add one canine and handler to total two dogs and two handlers. As outlined in the ICPD Strategic Plan it is necessary to purchase a Police K-9 every three years so that there will always be a young dog and always be a senior dog. Police dogs are usually at least two years old before they are deployed fully trained. Presently when a dog is retired it takes toa long to deploy a replacement leaving the department and community without the benefits of K-9 coverage. Total 1 officer School Resource Officers (SRO): Following is a breakdown. of three years call for service in the two primary high schools, the alternative school, and the junior high school. Given the amount of time spent at each school, it makes strategic sense to deploy officers in a SRO capacity to address the needs of the schools, promote safety, inspire positive communication, and serve as a resource for the student body. 2004-2005 2005-2006 2006-2007 City High 198 192 138 West High 133 152 164 Tate 4(new construction) 21 66 SEJH 152 175 109 Our recommendation is to open discussions with the Iowa City Community School District Administration regarding placement of one SRO in each high school and one in the junior high, splitting time with the alternative school. A variety of funding strategies exist for funding these spats, including the utilization of federal grant monies. Total 3 officers Total recommended addition (not including SRO's): 13 officers, 2 Sergeants This addition to the current authorized strength would result in a departmental strength of 89 sworn personnel. Using West North Central average of 1.4 per 1000 would have PD at 88 sworn. 5 Using 1 O largest Iowa cities average of 1.5 per 1000 would have PD at 95 officers Utilizing the national average of 1 .8 per thousand for cities our size would have PD at 114. foo ~ t tix-s ao _ Ya ~ i~t' ~ a~ O 60 i:. O f E ao i- ~: zo ~ :: 0 Clerk Typists: Staffing levels Regionally and Nationally NON-SWORN NEEDS ~ICPO Present staffing ~ Wes[ North Central Average O A O Larg¢St Iowa Grt~as Avg ONabonal Average Presently officers hand write their incident reports and these documents are scanned in to a records database- Some investigators dictate documents which are typed by Document Services on the 3rd floor. There is no clerical support within the department that can type sensitive reports or Internal Affairs/Y~isciplinary reports. In consultation with ~ocu ment Services they are unable to handle the future work load of patrol officers and investigators dictating reports, which is a goal outlined in the ICP~ Strategic Plan. Proposed is one full time clerk typist to be assigned to the Investigative Unit. Additionally we are asking for two part-time cleric typists for dictation data entry to be assigned to the Records Unit. Total 1 full time Cleric Typist, Two P/T Cleric Typists Based on per capita averages for cities with a population of 50,000 to 99,999 Front Desk Station Masters: The proposed Joint Communications Center target date for opening is July 1, 2009 (FY2010). Ten full time and two part time dispatchers that presently work for ICPD will be transferred to the new center. This will leave a vacuum of professionally trained employees that run the front desk and greet walk in business. The department will need 5 full time Community Service Officers (CSO's) to run the front desk 24 hours per day, 7 days a week. It is anticipated that these Station Masters will answer the main phone number, transfer calls, type reports and enter warrants during their down times when there is no walk in business. This newly created position is a high priority given that the Police Department is a "Safe Haven" for the public. Some departments shut down their front desk after 5:00 PM and an officer must be dispatched to contact someone in the lobby. This option is not recommended. Total 5 Community Service Officers (CSO's) F_ ~~ DISCRETIONARY SPENDING/REVENUE GENERAL FUND - $8.10 LEVY DEER CONTROL $80,000/Yr ~~ i~ ~/~ ~ ~s ECONOMIC DEVELOPMENT $250,000/ 2 Yrs AID TO AGENCIES $324,000/Yr EVENTS FUNDING $95,000/Yr GENERAL FUND -OTHER EMERGENCY LEVY Additional 17-cents per $1000 taxable valuation $418,000/Yr HOTEL/MOTEL TAX Parks & Rec Facilities $200,000/Yr Convention & Visitors Bureau $181,000/Yr Police Patrol ($345,000 currently allocated to police) New $$s if raised to 9% $200,000/Yr (est.) PARKING FINES SUBSIDY Add $1 to each parking fine and transfer to general fund for public safety $180,000/Yr (est.) GENERAL FUND -DEBT PUBLIC ART $50,000/Yr ROAD USE TAX FUND TRAFFIC CALMING LEAF PICKUP EMPLOYEE BENEFITS 5% of RUT revenue is currently allocated to pay a portion of the benefits for employees funded with RUT revenue. All or a portion of the 5% ($269,000) could be levied under the employee benefits levy, making additional funds available for RUT funded operations OTHER CONCEPTS FOR INCREASING REVENUE $30,000/Yr $50,000/Yr $269,000 (maximum) Increase chargebacks to enterprise funds for administrative support from operations funded from the General Fund. [May result in fee increases. Local Qption Sales Tax Special Assessments (Ex: Sidewalk Infill in C.I.P. is $100,000/year from G.O. Debt.) ~, ~ , .~ ~iaQ3 ~ ~~ ~ @ '~ ` V ~ 1" ~` ,\~Jry E 0 LL C` O O d ~~ O ~ f` O oa N ~C € O Nll. 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