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Home My WebLink AboutP&Z Packet 5.5.16.pdfMINUTES PRELIMINARY PLANNING AND ZONING COMMISSION APRIL 21, 2016 – 7:00 PM – FORMAL EMMA HARVAT HALL – CITY HALL MEMBERS PRESENT: Carolyn Dyer, Charlie Eastham, Ann Freerks, Mike Hensch, Phoebe Martin, Max Parsons, Jodie Theobald MEMBERS ABSENT: STAFF PRESENT: Sara Hektoen, Bob Miklo OTHERS PRESENT: RECOMMENDATIONS TO CITY COUNCIL: By a vote of 7-0 the Commission recommends the Iowa City Planning & Zoning Commission By-Laws with regards to qualifications that the Commission members must reside within City limits and also that the term expiration dates change from May 1 to July 1. Additionally update any code references to conform to the Zoning Code. CALL TO ORDER: Freerks called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There were none COMPREHENSIVE PLAN ITEM: Consider a motion setting a public hearing for May 5 for discussion of an amendment to the Comprehensive Plan for property located north of Benton Street and west of Orchard Street to be included in the Downtown and Riverfront Crossings Master Plan. Miklo said at this point there is no discussion on this item tonight, but the proposal it to add properties on the west side of Orchard Street to the Riverfront Crossings Master Plan. Miklo showed a map of the area. The cul-de-sac with five buildings on it would also be included in this amendment, as well as three houses that do not have street frontage. The applicant owns several of these properties, but not all. Based on the application Staff prepared a rough draft for inclusion into the Riverfront Crossings Master Plan and that is what the public hearing will address. So Staff is recommending the Commission set a public hearing for May 5. Hensch moved to set a public hearing for May 5 for discussion of an amendment to the Comprehensive Plan for property located north of Benton Street and west of Orchard Street to be included in the Downtown and Riverfront Crossings Master Plan. Motion was seconded by Eastham. A vote was taken and the motion carried 7-0. AMENDMENT TO PLANNING & ZONING COMMISSION BY-LAWS: Planning and Zoning Commission April 21, 2016 – Formal Meeting Page 2 of 4 Miklo explained that currently the different City Commissions and Boards have different end dates to their terms. The proposed change is to have all terms expire on July 1. The second amendment is to not require members to be a registered voter to sit on a Board or Commission. The change states that one must be a resident of Iowa City. Miklo explained that these two amendments will clarify the by-laws. Martin asked if someone could be a registered voter without being a resident. Hektoen noted that one can be a resident without being a registered voter. Hektoen also suggested a by-laws amendment to update the code references, some are outdated. Eastham asked Hektoen to look at Article 5, section 11, Voting. The second sentence reads “a two-thirds vote of the members of the Commission present, or not less than four votes, should be required in consideration of a substantial amendment to the zoning chapter and the adoption of the Comprehensive Plan or amendment thereof”. Eastham noted that when rounding up two- thirds of seven would be five members. Freerks explained that sentence is to state one or the other. Either two-thirds vote of members OR not less than four votes, the not less than four votes is to cover the situation if a member is absent. Hektoen noted that under the zoning code it states “for zoning map amendments or text amendments not less than four votes shall be required to recommend approval for any amendment”. Freerks suggested Staff look at this question and if it needs to be clarified or written in the by-laws more clearly, they could make that change in a future meeting. Freeks noted that on the back of the memorandum where it discussed the terms of Planning and Zoning Commissioners it states extension is one month, however it really is two. Hensch moved to amend the Iowa City Planning & Zoning Commission By-laws with regards to qualifications that the Commission members must reside within City limits and also that the term expiration dates change from May 1 to July 1. Additionally update any code references to conform to the Zoning Code. Parsons seconded the motion. A vote was taken and the motion carried 7-0. CONSIDERATION OF MEETING MINUTES: APRIL 7, 2016 Hensch moved to approve the meeting minutes of April 7, 2016. Martin seconded the motion. A vote was taken and the motion passed 7-0. PLANNING AND ZONING INFORMATION: Miklo noted that Karen Howard Julie Tallman are attending a form-based code Planning and Zoning Commission April 21, 2016 – Formal Meeting Page 3 of 4 conference in Utah this week and one of the speakers is the person who coined the term “the missing middle”. Staff hopes to be able to work with the Commission to work on some Code amendments that would address that concept. Freerks presented Eastham with a certificate of acknowledgement and thanks for his service to the Commission. Eastham expressed his appreciation for having been able to serve on the Commission. ADJOURNMENT: Eastham moved to adjourn. Martin seconded. A vote was taken and motion carried 7-0. PLANNING & ZONING COMMISSION ATTENDANCE RECORD 2015 - 2016 FORMAL MEETING 5/21 6/4 7/2 7/16 8/6 8/20 9/3 9/17 10/1 10/15 11/5 11/19 12/3 1/7 1/21 2/19 3/3 3/17 4/7 4/21 DYER, CAROLYN X X X X X X X X X X X X X X X X X X X X EASTHAM, CHARLIE X X O/E X X X X X X X X X X X X X X X X X FREERKS, ANN X X X O/E X X X X X X O/E X X X O/E X X X X X HENSCH, MIKE X X X X X X X X X X X X X X X X X X X X MARTIN, PHOEBE X X X X X X X O/E O/E X O/E X X X X X X X X X PARSONS, MAX X X X X X X X X X X X O/E X X X X X O/E X X THEOBALD, JODIE X X X X O/E X X X X X X X X X X X X X X X INFORMAL MEETING NAME TERM EXPIRES 5/18 DYER, CAROLYN 05/16 X EASTHAM, CHARLIE 05/16 X FREERKS, ANN 05/18 X HENSCH, MIKE 05/19 X MARTIN, PHOEBE 05/17 X PARSONS, MAX 05/19 X THEOBALD, JODIE 05/18 X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member