Loading...
HomeMy WebLinkAbout2008-01-29 Council minutes3a 4 Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 29, 2008 Iowa City City Council special meeting 7:00 p.m. at City Hall. Mayor Bailey presiding. Council Member present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. Staff members present: Helling, Dilkes, Karr, Davidson, Goers, Grier, Jensen, Rocca. The Mayor and Council Member Champion presented Outstanding Student Citizenship awards to Lucas Elementary students: Andrew Abrams and Tiara Phillips. Moved by Wilburn, seconded by O'Donnell, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: January 7, Special Council Work Session; January 8, Special Council Work Session; January 14, Special Council Formal Official and Complete; January 14, Special Council Work Session; January 15, Regular Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Youth Advisory Commission -December 12, 2007; Planning and Zoning Commission - January 2, 2008; Public Art Advisory Committee -December 6, 2007; Planning and Zoning Commission -December 20, 2007; Board of Appeals -August 13, 2007; Historic Preservation Commission -December 13, 2007; Airport Commission - December 13, 2007; Human Rights Commission -October 23, 2007; Public Library Board of Trustees -December 20, 2007. Permit Motions and Resolutions as Recommended by the City Clerk. New: Class C Liquor License for Bread Garden of Iowa City, LC, dba Bread Garden Market & Bakery, 225 S. Linn St.; Outdoor Service Area for Bread Garden of Iowa City, LC, dba Bread Garden Market & Bakery, 225 S. Linn St. Renewal: Class C Beer Permit for Johncy's Convenience Store, Iowa City dba Johncy's Convenience Store, 731 S. Riverside Dr.; Class E Liquor License for Hy-Vee, Inc., dba Hy-Vee #3, 1201 N. Dodge St.; Class C Liquor License for Blazin Wings, Inc., dba Buffalo Wild Wings Grill & Bar, 201 S. Clinton St.; Outdoor Service Area for Blazin Wings, Inc., dba Buffalo Wild Wings Grill & Bar, 201 S. Clinton St.; Class C Liquor License for Grimoore, Inc., dba Speakeasy, 171 Hwy. 1 West; Outdoor Service Area for Grimoore, Inc., dba Speakeasy, 171 Hwy. 1 West; Class C Liquor License for Farras Productions, Inc., dba Farras Productions, 320 E. Burlington St.; RES. 08-18, ISSUE CIGARETTE PERMIT to Bread Garden of Iowa City, LC, dba Bread Garden Market & Bakery, 225 S. Linn St.; RES. 08-19, ISSUE DANCE PERMITS to Grimoore, Inc., dba Speakeasy, 171 Hwy. 1 West.; Farras Productions, Inc., dba Farras Productions, 320 E. Burlington St.; and One Poor Student, Inc., dba One-Eyed Jake's, 18-20 S. Clinton St. Complete Description January 29, 2008 Page 2 Motion: Approve disbursements in the amount of $10,821,574.69 for the period of December 1 through December 31, 2007, as recommended by the finance director subject to audit. Resolutions: RES. 08-20, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND HILLS BANK AND TRUST COMPANY, HILLS, IOWA FOR PROPERTY LOCATED AT 614 RUNDELL STREET, IOWA CITY, IOWA; RES. 08- 21,AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER LUBIN TRUST, AND TENANT, MOTIF, LTD D/B/A BO-JAMES, FOR A SIDEWALK CAFE; RES. 08-22, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER IOWA STATE BANK & TRUST CO, AND TENANT, ICBB, LTD D/B/A BROWN BOTTLE, FOR A SIDEWALK CAFE. Correspondence: Jerry Raaz regarding Branding for Iowa City; Garry Klein regarding City Manager Selection Process; Planned Parenthood / Emma Goldman letters from Michael Adams, Tracy Matthews; Valerie Chittick regarding Downtown Snow Removal and Street Cleaning; Adam Herrig regarding Refuse/Recycling Rates; Kevin Meller regarding Iowa City/Coralville Jaycees funding request; Marybeth Slonneger regarding Wetherby Cottage. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried. Moved by Champion, seconded by Correia, to set a public hearing for February 19 on a resolution to amend the Comprehensive Plan, adopting the 2007 Historic Preservation Plan, which replaces the 1992 Historic Preservation Plan. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. A public hearing was held on an ordinance conditionally rezoning approximately 4.40 acres of land at 2815 Rohret Road (Hodge) from Low-Density Single Family Residential (RS- 5) to Commercial Office (CO-1) (REZ07-00016). PCD Dir. Davidson present for discussion. The following individuals appeared: Amy Charles, 1346 Shannon Dr.; Lucy Wibemeyer; Christy Schelling, 1356 Shannon Dr. Moved by Champion, seconded by O'Donnell, to accept correspondence from Donna Zimmerman, Duane Musser, Christy and Mick Weitz, William Keen, Hitomi Wohlgenannt, Christine Shelling, R. & J. Pajak, Natalie Daines, Donna Cramer, Kay Schillig, Dahl Umbdenstock, Eugenia and Marian Kennedy, Alice Dunifer, Maheen Rajput, Robert Wiser, Robert & Susan Kretschmar, Matthew Tensink, Catherine Pope, Melina Paulsen, Patricia Bender, property owner at 1603 Ranier Dr and 1611 Ranier Dr.. and Polly Morris. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by Champion, seconded by Correia, to defer to February 5 an ordinance conditionally rezoning approximately 4.40 acres of land at 2815 Rohret Road (Hodge) from Low-Density Single Family Residential (RS-5) to Commercial Office (CO-1) (REZ07-00016). Individual Council Members expressed their views. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Complete Description January 29, 2008 Page 3 Moved by Correia, seconded by Hayek, to adopt RES. 08-23, APPROVING MUTUAL RELEASE AND SETTLEMENT AGREEMENT BETWEEN THE CITY OF IOWA CITY AND KNUTSON CONSTRUCTION SERVICES MIDWES, INC. REGARDING THE PRECAST DOUBLE TEE BEAMS AT THE IOWA CITY WATER FACILITY. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Iowa City Water Facility Improvements Double Tee Roof Beam FRP Repairs project, establishing amount of bid security to accompany each bid, directing City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. No one appeared. Moved by O'Donnell, seconded by Champion, to adopt resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Iowa City Water Facility Improvements Double Tee Roof Beam FRP repairs project, establishing amount of bid security to accompany each bid, directing City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. The Mayor declared the resolution defeated, 0/7, all Council Members present. Council Member Hayek stated he had a conflict of interest on the next item and left the meeting. A hearing was held on .the renewal of Class C Liquor License for One Poor Student Inc. dba One-Eyed Jake's, 18-20 South Clinton Street. Fire Chief Rocca, Deputy Fire Chief Jensen, and Asst. City Atty. Goers present for discussion. The following individuals appeared: Atty. Dan Kresowik, rep. One Poor Student Inc.; Mike Porter, applicant and owner; and Allan Eckhardt, employee. Moved by Wilburn, seconded by Wright, to deny, in accordance with staff recommendation, the renewal of the Class C liquor License fir One Poor Student Inc. dba One-Eyed Jake's 18-20 South Clinton St. The Mayor declared the motion carried, 4/2, with the following division of voice vote. Ayes: Wilburn, Wright, Bailey, Correia. Nays: O'Donnell, Champion. Abstaining: Hayek. Council Member Hayek returned to the meeting. Moved by Correia, seconded by Hayek, that the ordinance amending Title 7, entitled "Fire Prevention and Protection," Chapter 3, entitled "False Fire Alarms," to provide that fees for false alarms be set by resolution, to clarify when a false alarm fee is assessed, to eliminate the requirement to submit certain information, and to amend definitions, be given second vote. Affirmative roll call vote 7/0, all Council Members present. The Mayor declared the motion carried. Moved by Wright, seconded by Correia, to adopt RES. 08-24, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND FIRST AMERICAN BANK, IOWA CITY, IOWA FOR PERSONAL BUSINESS PROPERTY LOCATED AT 136 SOUTH DUBUQUE STREET, IOWA CITY, IOWA WITHIN THE BUSINESS OF THE WEDGE DOWNTOWN, INC. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Champion, seconded by Correia, to adopt RES. 08-25, AUTHORIZING THE MAYOR TO SIGN AND CITY CLERK TO ATTEST AN AGREEMENT CONSENTING TO Complete Description January 29, 2008 Page 4 THE ASSIGNMENT OF THE LEASE OF GROUND FLOOR COMMERCIAL SPACE IN THE IOWA CITY PUBLIC LIBRARY BUILDING FROM LEADING EDGE ENTERPRISES, L.L.C., D/B/A NEW YORK NY DELI, TO CAPANNA COFFEE, INC., AND AMENDING THE LEASE TO ADD 210 ADDITIONAL SQUARE FEET TO THE LEASE, AND ASSIGNING RENTAL RATES FOR OPTION PERIODS. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Hayek, to adopt RES. 08-26, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE COURT HILL TRAIL PROJECT STP-E-3715(635)-8V-52 to Peterson Contractors, for $ 446,441.13. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. The Mayor announced the current vacancies on Boards and Commissions: Civil Service Commission to fill a four-year term April 7, 2008 -April 2, 2012; Planning & Zoning Commission for two vacancies to fill five-year terms May 1, 2008 -May 1, 2013. Applications must be received by 5:00 p.m., Wednesday, March 5, 2008. Moved by O'Donnell, seconded by Correia, to make the following appointments: Viktor Tichy, 1203 Sheridan Avenue, to the Historic Preservation Commission for Longfellow Representative to fill three-year term March 29, 2008 -March 29, 2011 and Thomas Baldridge, 815 Oakcrest #16, to the Historic Preservation Commission as At-Large Representative to fill three year term March 29, 2008 -March 29, 2011. ;reappoint Gary Hagen, 2128 S. Riverside Drive, #125 and appoint Robert Kemp, 1122 Estron Street, to the Telecommunications Commission for two vacancies to fill three-year terms March 13, 2008 - March 13, 2011. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. The Mayor noted that the following vacancies would be readvertised: Airport Commission to fill a six year term March 1, 2008 -March 1, 2014; Airport Zoning Brd of Adjustment to fill an unexpired term plus afive-year term ending December 31, 2011; Airport Zoning Commission to fill asix-year term January 1, 2006 -December 31, 2011; Board of Adjustment to fill afive-year term January 1, 2008 -January 1, 2013; Senior Center Commission to fill three-year terms January 1, 2008 -December 31, 2010; Youth Advisory Commission for two vacancies to fill two year terms January 1, 2008 -December 31, 2009, Age 18 to 21 on the date of filing. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Council Member Hayek stated that the University of Iowa interim Provost is assembling a Task Force on alcohol issues and has invited City participation; and reported that Mayor Bailey and he would be participating. Council Member Correia reminded citizens of the "You Earned It -Now Claim It" free tax help volunteer income tax assistance program starting in various locations; announced the Human Rights Commission was continuing their conversation on disparity in confinement for African Americans in Iowa and a discussion is planned for February 20 at the Public Library; and reminded citizens of the Domestic Violence Intervention Program "souper" fundraiser on February 3. Complete Description January 29, 2008 Page 5 Mayor Bailey expressed appreciation to the snowplow drivers for all their work on weekends and evenings during the winter season, and thanked citizens who shovel their walks as well. Moved by Wilburn, seconded by Hayek, to adjourn 8:50 p.m. The Mayor declared the motion carried unanimously, 7/0, all Council Members pr,~, nt. ,~ r, r , ,~ ~.. Man n K. Karr, ity Clerk -:.,®~ CiTY OF 1(JW~ CITY 3a1 ~~,~~ ~~~ Date: January 17, 2008 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Budget Work Session, January 7, 2008, 6:30 PM in Emma J. Harvat Hall Council: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright UISG Rep: Volland Staff: Helling, O'Malley, Mansfield, Lewis, Karr (A complete transcription and materials distributed are available in the City Clerk's Office) BUDGET OVERVIEW Interim City Manager Helling and Finance Director O'Malley presented the FY09-11 budget overview; reviewed expenses and revenue sources; joint communication center; rollback history; taxable assessed values; general fund balance policy; cash reserve policy; and tax rates. Council requested information on: 1. legislation re the reclassification of apartments, nursing homes, etc., including bill number, how far it got last year, who's lobbying for and against, and what committee it has been assigned too this session 2. public safety presentations be scheduled for the January 14 budget session, and copies of the October memo re police staffing be redistributed 3. residential property taxes received by the City over last ten years, average increase versus inflation 4. updated TIF revenues schedule 5. actual versus budgeted reserve funds Staff responded to questions raised in the email from Council Member Correia distributed that evening. HANDOUTS DISTRIBUTED/OVERHEADS o Email from Council Member Correia to ICM Helling and Finance Director O'Malley with budget questions o Comprehensive Annual Financial Report and management letter o Reclassification of Apartments, Nursing Homes, Independent Living Facilities and Mobile Homes o Discretionary Spending/Revenue o Copies of 30 overheads used in ICM Helling presentation Council Work Session January 7, 2008 Page 2 Misc. handouts: Revised January 8 work session agenda/schedule Karen Kubby email regarding City Manager Search (January 8 agenda item) Meeting adjourned 9:35 PM. r !~ ~,~,®~„~ CITY O F l (J W A C I T Y 3a(2) V V l.~i ~V 1 ~E~CJRA Date: January 16, 2008 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Budget Work Session, January 8, 6:30 PM in Emma J. Harvat Hall Council: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright UISG Rep: Volland Staff: Helling (arrived 7:20PM), Dilkes, Karr, Mejia, O'Malley, Lewis, Mansfield (A complete transcription and materials distributed are available in the City Clerk's Office) CITY MANAGER SEARCH PROCESSISCHEDULE (IP2 of 1/3 Information Packet) Bob Beezat, The PAR Group, present via telephone conference call. Personnel Administrator Mejia present for discussion. After discussion majority of Council agreed to the following schedule: Thursday, January 31 -Special Formal/Ex. Session City Manager Search (6:30 PM) Friday, February 15 -Special Formal/Ex. Session City Manager Search (TBD) Saturday, February 16 -Special Formal/Ex. Session City Manager Search (TBD) Monday, February 18 -City Holiday Special Formal/Ex. Session City Manager Search (6:30 PM) Saturday, March 1 Special Formal/Ex. Session City Manager Search (TBD) STAFF ACTION: Proceed as outlined, and include confidential information in January 24 information packet for January 31 discussion (Mejia). FEES ASSOCAITED WITH MOVING A STRUCTURE (IP3 of 1/3 Information Packet) After discussion a majority of Council agreed to reimbursement of the 5 items listed in the January 2 memo from the Interim City Manager (moving permit, electrical permit, plumbing permit, HVAC permit, and sewer and water utilities); and require a determination by the Historic Preservation Commission that the property is eligible for landmark designation. STAFF ACTION: Notify Slonnegers of the discussion; draft proposal for Historic Preservation Commission review, and confirmation by Council. (Helling) Council Work Session January 8, 2008 Page 2 COMBINING THE SENIOR CENTER WITH RECREATION DIVISION (IP4 of 1/3 Information Packet) ICM Helling present for discussion. Majority agreed that Senior Center and Recreation staff should continue to communicate regarding their services and programs. STAFF ACTION: None at this time. CITY ORGANIZATIONAL MEMBERSHIP FEES (IP5 of 1/3 Information Packet) In response to questions ICM Helling will follow up on membership in the National Civic League. STAFF ACTION: Report back on National Civic League. (Helling) SPECIAL BUDGET WORK SESSION ICM Helling, Finance Director O'Malley, and Budget Analyst Mansfield presented information. Materials distributed: 1. Memo from Police Chief to ICM Helling dated October 5, 2007 regarding Staffing Report 2. "Discretionary Spending /Revenue" handout from ICM Helling 3. "General Fund" chart from Finance Director O'Malley Items identified for future discussion (overhead) were: - Library $8.10 tax levy revenue increase 7% - City Hall Lobby Use - Senior Center ESL Temps - Airport Funding - Public Safety Hiring Priorities - Cost Containment - General Fund Economic Development - Deer Control - Emergency Levy Increase - Parking Fine Surcharge Council agreed to adjust their January 14 work session schedule as follows: start the at 5:45 for Police Chief and Fire Chief presentations and Q & A executive session at 6:30 adding "budget/hiring priorities" after the regular work session agenda changed the times of the January 28 work session to 8:00 AM - 3:00 PM STAFF ACTION: Prepare and distribute new meeting schedule. (Karr) Council Work Session January 8, 2008 Page 3 COUNCIL TIME Council Member O'Donnell requested another handicapped parking spot in front of the Library. ICM Helling will follow up with Library Director. Meeting adjourned 9:35 PM. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS - 1/14/08 Iowa City City Council special meeting, 6:30 p.m. at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. Moved and seconded to adjourn to executive session to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. The Mayor declared the motion carried. Moved and seconded to adjourn special meeting 6:36 p.m. The Mayor declared the motion carried. A more complete description of Council Activities is on file in the office of the City Clerk. ^ s/Regenia D. Bailey, Mayor s/Marian K. Karr, City Clerk ~~(a~,~~~ ~J ~ti~/ Submitted for publication - 1/16/08. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS - 1/15/08 Iowa City City Council regular meeting 7:00 p.m. at City Hall. Mayor Regenia Bailey presiding. Council Members present: Bailey, Cha-mpion, Correia, Hayek, Wilburn, Wright. Absent: O'Donnell. The Richard W. "Dick" Lee Award was presented to Officer Jeffrey Fink.. Rick Lee and Terry Parker, representing the Dick Lee family, and Police Chief Hargadine presented the award. The Mayor proclaimed Iowa City Mentoring Month -January 2008, Scott Hansen, Executive Director Big Brothers/Big Sisters accepting; Celebration of Roe v. Wade Week - January 21 - 27, 2008, Karen Kubby, Executive Director of Emma Goldman Clinic accepting. The Mayor and UISG Rep. Volland presented Outstanding Student Citizenship awards to Lincoln Elementary students: Grayson Alberhasky, Stephanie Cocomise, Moira Miller. The Mayor and Council Member Wright presented Outstanding Student Citizenship awards to Horace Mann Elementary students: Jiyoon Baek, Maisie Howell, Eli Shepherd,. Julia Tryzna. Moved and seconded that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: December 10, Special Council Work Session; December 11, Special Council Formal Official and Complete; January 2, Special Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recammendations contained in minutes become effective only upon separate Council actign): Public Art Advisory Committee -November 1, 2007; Board of Adjustment -November 14, 2007; Historic Preservation Commission -November 1, 2007; Historic Preservation Commission -October 24, 2007; Police Citizens Review Board - October 16, 2007; Youth Advisory Commission -November 6, 2007; Parks and Recreatiorn Commission - November 14, 2007; Airport Commission -November 8, 2007; Senior Genter Commission -September 21, 2007; Senior Center Commission - Octobeer 16, 2007; Telecommunications Commission -November 26, 2007; Planning and honing Commission -November 15, 2007; Historic Preservation Commission -November 7, 2007; Police Citizens Review Board -December 12, 2007; Parks and Recreation Commission -December 12, 2007. Permit Motions and Resolutions as recommended by the City Clerk. New: Special Class C Liquor License for Red Avocado, 521 E Washington Sf,.; Outdoor Service Area for Red Avocado, 521 E Washington St.; Renewal: Class C Liquor License for Aoeshe Restaurant, 624 S Gilbert St.; Class C Liquor License for Iowa City Yacht Club, 13 S Linn St.; Class C Liquor License for Joe's Place, 115 Iowa Ave.; Official Actions January 15, 2008 Page 2 Outdoor Service Area for Joe's Place, 115 Iowa Ave.; RES. 08-1, TO ISSUE CIGARETTE PERMITS to Joe's Place, 115 Iowa Ave. Motion: Approve disbursements in the amount of $8,677,170.34 for the period of November 1 through November 30, 2007, as recommended by the Finance Director subject to audit. Public Hearing: RES. 08-2, SETTING A PUBLIC HEARING ON JANUARY 29, 2008, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY WATER FACILITY IMPROVEMENTS DOUBLE TEE ROOF BEAM FRP REPAIRS PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Resolutions: RES. 08-3, NAMING DEPOSITORIES; RES. 08-4, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE FOR THE PROPERTY LOCATED AT 1835 FAIR MEADOWS BOULEVARD, IOWA CITY, IOWA; RES. 08-5, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AMENDMENT TO THE AGREEMENT WITH IOWA REALTY COMMERCIAL TO SELL AND/OR LEASE PROPERTY IN AVIATION COMMERCE PARK TO EXTEND THE TERM; RES. 08-6, ACCEPTING THE WORK FOR THE DURABLE PAVEMENT MARKING PROJECT 2007; RES. 08-7, AUTHORIZING AND DIRECTING THE FILING OF AN APPLICATION ON BEHALF OF THE CITY OF IOWA CITY WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR A GRANT UNDER SECTIONS 5307, 5309, 5310, 5316, AND 5317 OF CHAPTER 49, U.S. CODE OF FEDERAL REGULATIONS, FOR TRANSIT OPERATING AND/OR CAPITAL ASSISTANCE FUNDING, AND DESIGNATING THE CITY MANAGER AS THE CITY OFFICIAL AUTHORIZED TO EXECUTE AND PROCESS SAID APPLICATION. Correspondence: Michelle Galvin regarding Parking hoods [staff response included]; Paula Mohr regarding CLG grant application; Kimberly Woodard regarding FY2008 Grants to Indian Tribal Governments Program; Irvin Pfab regarding Complaint of inferior service from Mediacom Technical Support; Kathi Allison regarding Automated meter reading; Rod Sullivan regarding TIF; Rick Kaster regarding "Affordable" housing and the elite; Caroline Dieterle (X2) regarding Police Citizens Review Board; Ken and Marybeth Slonneger regarding Preservation of Wetherby Cottage; Jim Petran regarding Interstate 80 [staff response included]; Douglas Wagner, Dave Redlawsk regarding Iowa City's Budget; Snow removal letters from Jacob Butler(X2) [staff response included] Minnetta Gardinier; Karen Kubby regarding City Manager Hiring Process [previously distributed at 1/7 Special Work Session for 1/8 Special Work Session]; Rod Sullivan regarding Meeting agendas and minutes; Russell Haught regarding Tax increase. The Mayor declared the motion carried. Senior Center Commissioner Chuck Felling updated Council on activities at the Center. Craig Gustaveson, President of the Downtown Association, appeared regarding lack of snow removal in the downtown area and presented a letter and petition requesting a Official Actions January 15, 2008 Page 3 meeting on concerns. Moved and seconded to accept correspondence. The Mayor declared the motion carried. Paul Smith and Terry Dickens also appeared with snow removal concerns; Mr. Dickens also noted panhandling concerns in the downtown area. Moved and seconded to set a public hearing for January 29, 2008 on an ordinance conditionally rezoning approximately 4.40 acres of land located at 2815 Rohret Road from Low-Density Single Family (RS-5) to Commercial Office (CO-1) (REZ07-00016). The Mayor declared the motion carried. Moved and seconded to adopt RES. 08-8, APPROVING THE EXTRATERRITORIAL FINAL PLAT OF LYN-DEN HEIGHTS, PART III PHASE I, JOHNSON COUNTY, IOWA. Moved and seconded that the ordinance amending Title 7, entitled "Fire Prevention and Protection," Chapter 3, entitled "False Fire Alarms," to provide that fees for false alarms be set by resolution, to clarify when a false alarm fee is assessed, to eliminate the requirement to submit certain information, and to amend definitions, be given first vote. The Mayor declared the motion adopted. Moved and seconded to adopt RES. 08-9, APPROVING AND AUTHORIZING EXECUTION OF AN AGREEMENT FOR THE ADMINISTRATION OF FOUR DOWNTOWN IOWA CITY INFORMATION KIOSKS BY AND BETWEEN THE CITY OF IOWA CITY AND THE DOWNTOWN ASSOCIATION OF IOWA CITY. Moved and seconded to adopt RES. 08-10, AUTHORIZING A $2000 PAYMENT TO THE UNIVERSITY OF IOWA SMALL BUSINESS DEVELOPMENT CENTER (SBDC) FOR FISCAL YEAR ENDING 2008. Moved and seconded to adopt RES. 08-11, APPROVING FUNDING FOR HOME EC. WORKSHOP LLC FROM IOWA CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT - ECONOMIC DEVELOPMENT FUND AND AUTHORIZING THE CITY MANAGER TO ACT AS CHIEF ADMINISTRATIVE OFFICER AND SUBMIT ALL NECESSARY DOCUMENTATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. Wilburn abstained due to a conflict of interest. Moved and seconded to adopt RES. 08-12, APPROVING FUNDING FOR THE WEDGE PIZZERIA, INC. FROM IOWA CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT -ECONOMIC DEVELOPMENT FUND AND AUTHORIZING THE CITY MANAGER TO ACT AS CHIEF ADMINISTRATIVE OFFICER AND SUBMIT ALL NECESSARY DOCUMENTATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. Wilburn abstainied due to a conflict of interest. Moved and seconded to defer to January 29, a resolution authorizing the Mayor to execute and the City Clerk to attest to a subordination agreement between the City of Iowa City and First American Bank, Iowa City, Iowa for personal business property located at 136 South Dubuque Street, Iowa City, Iowa within the business of the Wedge Downtown, Inc. The Mayor declared the motion carried. Moved and seconded to defer to January 29, a resolution authorizing the Mayor to sign and City Clerk to attest an agreement assigning the lease of ground floor commercial space in the Iowa City Public Library building from Leading Edge Enterprises, L.L.C., d/b/a New York NY Deli, to Capanna Coffee, Inc., and amending the lease to add 210 additional square feet to the lease. The Mayor declared the motion carried. Moved and seconded to adopt RES. 08-13, ESTABLISHING A REVISED SCHEDULE OF FEES AND CHARGES FOR PARKS AND RECREATION SERVICES AND PROGRAMS. Official Actions January 15, 2008 Page 4 Moved and seconded to adopt RES. 08-14, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT WITH REGAL CONSTRUCTION SERVICES, INC. FOR THE CONSTRUCTION OF TWO DUPLEX HOMES LOCATED ON LOTS 13 AND 16 LONGFELLOW MANOR SUBDIVISION UNDER THE AFFORDABLE DREAM HOME OPPORTUNITIES PROGRAM. Moved and seconded to adopt RES. 08-15, APPROVING AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND WISS, JANNEY, ELSTNER ASSOCIATES, INC. TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE IOWA CITY WATER FACILITY IMPROVEMENTS DOUBLE TEE ROOF BEAM FRP REPAIRS PROJECT. Moved and seconded to adopt RES. 08-16, APPROVING AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND HOWARD R. GREEN COMPANY TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE IOWA CITY WATER FACILITY IMPROVEMENTS DOUBLE TEE ROOF BEAM FRP REPAIRS PROJECT. Moved and seconded to adopt RES. 08-17, APPROVING SETTLEMENT OF PENDING LITIGATION. The Mayor noted the previously announced vacancies on Boards and Commissions: Airport Commission to fill a six year term March 1, 2008 -March 1, 2014; Airport Zoning Brd of Adjustment to fill an unexpired term plus afive-year term ending December 31, 2011; Airport Zoning Commission to fill asix-year term January 1, 2006 -December 31, 2011; Board of Adjustment to fill afive-year term January 1, 2008 -January 1, 2013; Historic Preservation Commission for two vacancies (one - At Large and one -Longfellow Representative) to fill three-year terms March 29, 2008 -March 29, 2011; Senior Center Commission to fill three-year terms January 1, 2008 -December 31, 2010; Telecommunications Commission for two vacancies to fill three-year terms March 13, 2008 - March 13, 2011; Youth Advisory Commission for atwo-year term January 1, 2008 - December 31, 2009, Age 18 to 21 on the date of filing; Youth Advisory Commission for an unexpired plus atwo-year term ending December 31, 2009, Age 18 to 21 on the date of filing. Applications must be received by 5:00 p.m., Wednesday, January 23, 2008. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved and seconded to make the following appointments: Ross Wilburn to the newly created Coalition of Cities and Regenia Bailey as alternate; Karen Leigh, 809 E. Bloomington Street, to the Board of Adjustment to fill an unexpired term ending January 1, 2009; Scott McDonough, 117 Richard Street, to the Board of Appeals (At-Large) to fill an unexpired term ending December 31, 2011. The Mayor declared the motion carried. Council Member Correia distributed information on the Free Tax Help clinics starting February 3. Moved and seconded to adjourn meeting at 7:55 p.m. The Mayor declared the motion carried. Official Actions January 15, 2008 Page 5 A more complete description of Council activities and disbursements is on file in the office of the City Clerk and Finance Departm `" '~ s/Regenia D. Bailey, Mayor s/Mari n K. Karr, City Clerk Submit d for publication - 1/23/08. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 14, 2008 Iowa City City Council special meeting, 6:30 p.m. at City Hall. Mayor Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright. Absent: None. Staff members present: Helling, Dilkes, Karr, O'Malley. Moved by Wright, seconded by O'Donnell, to adjourn to executive session to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the motion carried and adjourned into executive session 6:31 p.m. Council returned to open session 6:35 p.m. Moved by Correia, seconded by Wright, to adjourn special meeting 6:36 p.m. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Regenia D. Bailey, Mayor Marian K. Karr, City Clerk Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES JANUARY 15, 2008 Iowa City City Council regular meeting 7:00 p.m. at City Hall. Mayor Regenia Bailey presiding. Council Members present: Bailey, Champion, Correia, Hayek, Wilburn, Wright. Absent: O'Donnell. Staff members present: Helling, Dilkes, Karr, Fosse, Jensen, Hightshoe, Bradbury, Trueblood, Boothroy. The Richard W. "Dick" Lee Award was presented to Officer Jeffrey Fink. Rick Lee and Terry Parker, representing the Dick Lee family, and Police Chief Hargadine presented the award. The Mayor proclaimed Iowa City Mentoring Month -January 2008, Scott Hansen, Executive Director Big Brothers/Big Sisters accepting; Celebration of Roe v. Wade Week - January 21 - 27, 2008, Karen Kubby, Executive Director of Emma Goldman Clinic accepting. The Mayor and UISG Rep. Volland presented Outstanding Student Citizenship awards to Lincoln Elementary students: Grayson Alberhasky, Stephanie Cocomise, Moira Miller. The Mayor and Council Member Wright presented Outstanding Student Citizenship awards to Horace Mann Elementary students: Jiyoon Baek, Maisie Howell, Eli Shepherd, Julia Tryzna. Moved by Correia, seconded by Hayek, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: December 10, Special Council Work Session; December 11, Special Council Formal Official and Complete; January 2, Special Council Formal Official and Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Public Art Advisory Committee -November 1, 2007; Board of Adjustment -November 14, 2007; Historic Preservation Commission -November 1, 2007; Historic Preservation Commission -October 24, 2007; Police Citizens Review Board -October 16, 2007; Youth Advisory Commission -November 6, 2007; Parks and Recreation Commission - November 14, 2007; Airport Commission -November 8, 2007; Senior Center Commission -September 21, 2007; Senior Center Commission -October 16, 2007; Telecommunications Commission -November 26, 2007; Planning and Zoning Commission -November 15, 2007; Historic Preservation Commission -November 7, 2007; Police Citizens Review Board -December 12, 2007; Parks and .Recreation Commission -December 12, 2007. Permit Motions and Resolutions as recommended by the City Clerk. New: Special Class C Liquor License for Red Avocado, LLC, dba Red Avocado, 521 E Washington St.; Outdoor Service Area for Red Avocado, LLC, dba Red Avocado, 521 E Washington St.; Renewal: Class C Liquor License for Chin Restaurant, Inc., dba Aoeshe Restaurant, 624 S Gilbert St.; Class C Liquor License for Iowa City Yacht Club, LLC, dba Iowa City Yacht Club, 13 S Linn St.; Class C Liquor License for Samco of Iowa City, Inc., dba Joe's Place, 115 Iowa Ave.; Outdoor Service Area for Samco of Iowa City, Inc., dba Joe's Place, 115 Iowa Ave.; RES. 08-1, TO ISSUE CIGARETTE PERMITS to Samco of Iowa City, Inc., dba Joe's Place, 115 Iowa Ave. Complete Description January 15, 2008 Page 2 Motion: Approve disbursements in the amount of $8,677,170.34 for the period of November 1 through November 30, 2007, as recommended by the Finance Director subject to audit. Public Hearing: RES. 08-2, SETTING A PUBLIC HEARING ON JANUARY 29, 2008, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY WATER FACILITY IMPROVEMENTS DOUBLE TEE ROOF BEAM FRP REPAIRS PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Resolutions: RES. 08-3, NAMING DEPOSITORIES; RES. 08-4, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE FOR THE PROPERTY LOCATED AT 1835 FAIR MEADOWS BOULEVARD, IOWA CITY, IOWA; RES. 08-5, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AMENDMENT TO THE AGREEMENT WITH IOWA REALTY COMMERCIAL TO SELL AND/OR LEASE PROPERTY IN AVIATION COMMERCE PARK TO EXTEND THE TERM; RES. 08-6, ACCEPTING THE WORK FOR THE DURABLE PAVEMENT MARKING PROJECT 2007; RES. 08-7, AUTHORIZING AND DIRECTING THE FILING OF AN APPLICATION ON BEHALF OF THE CITY OF IOWA CITY WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR A GRANT UNDER SECTIONS 5307, 5309, 5310, 5316, AND 5317 OF CHAPTER 49, U.S. CODE OF FEDERAL REGULATIONS, FOR TRANSIT OPERATING AND/OR CAPITAL ASSISTANCE FUNDING, AND DESIGNATING THE CITY MANAGER AS THE CITY OFFICIAL AUTHORIZED TO EXECUTE AND PROCESS SAID APPLICATION. Correspondence: Michelle Galvin regarding Parking hoods [staff response included]; Paula Mohr regarding CLG grant application; Kimberly Woodard regarding FY2008 Grants to Indian Tribal Governments Program; Irvin Pfab regarding Complaint of inferior service from Mediacom Technical Support; Kathi Allison regarding Automated meter reading; Rod Sullivan regarding TIF; Rick Kaster regarding "Affordable" housing and the elite; Caroline Dieterle (X2) regarding Police Citizens Review Board; Ken and Marybeth Slonneger regarding Preservation of Wetherby Cottage; Jim Petran regarding Interstate 80 [staff response included]; Douglas Wagner, Dave Redlawsk regarding Iowa City's Budget; Snow removal letters from Jacob Butler(X2) [staff response included] Minnetta Gardinier; Karen Kubby regarding City Manager Hiring Process [previously distributed at 1/7 Special Work Session for 1/8 Special Work Session]; Rod Sullivan regarding Meeting agendas and minutes; Russell Haught regarding Tax increase. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor declared the motion carried. Senior Center Commissioner Chuck Felling updated Council on activities at the Center. Craig Gustaveson, President of the Downtown Association, appeared regarding lack of snow removal in the downtown area and presented a letter and petition requesting a meeting on concerns. Moved by Wilburn, seconded by Correia, to accept correspondence. The Mayor declared the motion carried, 6/0, O'Donnell absent. Paul Smith and Terry Complete Description January 15, 2008 Page 3 Dickens also appeared with snow removal concerns; Mr. Dickens also noted panhandling concerns in the downtown area. Moved by Champion, seconded by Wilburn, to set a public hearing for January 29, 2008 on an ordinance conditionally rezoning approximately 4.40 acres of land located at 2815 Rohret Road from Low-Density Single Family (RS-5) to Commercial Office (CO-1) (REZ07-00016). The Mayor declared the motion carried unanimously, 6/0, O'Donnell absent. Moved by Champion, seconded by Wright, to adopt RES. 08-8, APPROVING THE EXTRATERRITORIAL FINAL PLAT OF LYN-DEN HEIGHTS, PART III PHASE I, JOHNSON COUNTY, IOWA. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor declared the resolution adopted. Moved by Correia, seconded by Champion, that the ordinance amending Title 7, entitled "Fire Prevention and Protection," Chapter 3, entitled "False Fire Alarms," to provide that fees for false alarms be set by resolution, to clarify when a false alarm fee is assessed, to eliminate the requirement to submit certain information, and to amend definitions, be given first vote. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor declared the motion adopted. Moved by Wilburn, seconded by Correia, to adopt RES. 08-9, APPROVING AND AUTHORIZING EXECUTION OF AN AGREEMENT FOR THE ADMINISTRATION OF FOUR DOWNTOWN IOWA CITY INFORMATION KIOSKS BY AND BETWEEN THE CITY OF IOWA CITY AND THE DOWNTOWN ASSOCIATION OF IOWA CITY. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor declared the resolution adopted. Moved by Correia, seconded by Hayek, to adopt RES. 08-10, AUTHORIZING A $2000 PAYMENT TO THE UNIVERSITY OF IOWA SMALL BUSINESS DEVELOPMENT CENTER (SBDC) FOR FISCAL YEAR ENDING 2008. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor declared the resolution adopted. Moved by Correia, seconded by Wright, to adopt RES. 08-11, APPROVING FUNDING FOR HOME EC. WORKSHOP LLC FROM IOWA CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT -ECONOMIC DEVELOPMENT FUND AND AUTHORIZING THE CITY MANAGER TO ACT AS CHIEF ADMINISTRATIVE OFFICER AND SUBMIT ALL NECESSARY DOCUMENTATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. CD Planner Hightshoe present for discussion. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 5/0, Wilburn abstaining due to a conflict of interest, O'Donnell absent. The Mayor declared the resolution adopted. Moved by Correia, seconded by Hayek, to adopt RES. 08-12, APPROVING FUNDING FOR THE WEDGE PIZZERIA, INC. FROM IOWA CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT -ECONOMIC DEVELOPMENT FUND AND AUTHORIZING THE CITY MANAGER TO ACT AS CHIEF ADMINISTRATIVE OFFICER AND SUBMIT ALL NECESSARY DOCUMENTATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. CD Planner Hightshoe present for discussion. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 5/0, Wilburn abstaining due to a conflict of interest, O'Donnell absent. The Mayor declared the resolution adopted. Moved by Correia, seconded by Champion, to defer to January 29, a resolution authorizing the Mayor to execute and the City Clerk to attest to a subordination agreement between the City of Iowa City and First American Bank, Iowa City, Iowa for personal business property located at 136 South Dubuque Street, Iowa City, Iowa within the business of the Complete Description January 15, 2008 Page 4 Wedge Downtown, Inc. The Mayor declared the motion carried unanimously, 6/0, O'Donnell absent. Moved by Correia, seconded by Champion, to defer to January 29, a resolution authorizing the Mayor to sign and City Clerk to attest an agreement assigning the lease of ground floor commercial space in the Iowa City Public Library building from Leading Edge Enterprises, L.L.C., d/b/a New York NY Deli, to Capanna Coffee, Inc., and amending the lease to add 210 additional square feet to the lease. The Mayor declared the motion carried unanimously, 6/0, O'Donnell absent. Moved by Wright, seconded by Hayek, to adopt RES. 08-13, ESTABLISHING A REVISED SCHEDULE OF FEES AND CHARGES FOR PARKS AND RECREATION SERVICES AND PROGRAMS. Parks & Recreation Director Trueblood present for discussion. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor declared the resolution adopted. Moved by Correia, seconded by Wright, to adopt RES. 08-14, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT WITH REGAL CONSTRUCTION SERVICES, INC. FOR THE CONSTRUCTION OF TWO DUPLEX HOMES LOCATED ON LOTS 13 AND 16 LONGFELLOW MANOR SUBDIVISION UNDER THE AFFORDABLE DREAM HOME OPPORTUNITIES PROGRAM to Regal Construction Services, Inc. for $468,574 ($117,144/du). HIS Director Boothroy present for discussion. Individual Council Members expressed their views. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Hayek, to adopt RES. 08-15, APPROVING AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND WISS, JANNEY, ELSTNER ASSOCIATES, INC. TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE IOWA CITY WATER FACILITY IMPROVEMENTS DOUBLE TEE ROOF BEAM FRP REPAIRS PROJECT. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor declared the resolution adopted. Moved by Wilburn, seconded by Champion, to adopt RES. 08-16, APPROVING AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND HOWARD R. GREEN COMPANY TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE IOWA CITY WATER FACILITY IMPROVEMENTS DOUBLE TEE ROOF BEAM FRP REPAIRS PROJECT. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor declared the resolution adopted. Moved by Wright, seconded by Correia, to adopt RES. 08-17, APPROVING SETTLEMENT OF PENDING LITIGATION to Kevin Oxley in the amount of $75,000. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor declared the resolution adopted. The Mayor noted the previously announced vacancies on Boards and Commissions: Airport Commission to fill a six year term March 1, 2008 -March 1, 2014; Airport Zoning Brd of Adjustment to fill an unexpired term plus afive-year term ending December 31, 2011; Airport Zoning Commission to fill asix-year term January 1, 2006 -December 31, 2011; Board of Adjustment to fill afive-year term January 1, 2008 -January 1, 2013; Historic Preservation Commission for two vacancies (one - At Large and one -Longfellow Complete Description January 15, 2008 Page 5 Representative) to fill three-year terms March 29, 2008 -March 29, 2011; Senior Center Commission to fill three-year terms January 1, 2008 -December 31, 2010; Telecommunications Commission for two vacancies to fill three-year terms March 13, 2008 - March 13, 2011; Youth Advisory Commission for atwo-year term January 1, 2008 - December 31, 2009, Age 18 to 21 on the date of filing; Youth Advisory Commission for an unexpired plus atwo-year term ending December 31, 2009, Age 18 to 21 on the date of filing. Applications must be received by 5:00 p.m., Wednesday, January 23, 2008. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved by Correia, seconded by Wright, to make the following appointments: Ross Wilburn to the newly created Coalition of Cities and Regenia Bailey as alternate; Karen Leigh, 809 E. Bloomington Street, to the Board of Adjustment to fill an unexpired term ending January 1, 2009; Scott McDonough, 117 Richard Street, to the Board of Appeals (At-Large) to fill an unexpired term ending December 31, 2011. The Mayor declared the motion carried unanimously, 6\0, O'Donnell absent. Council Member Correia distributed information on the Free Tax Help clinics starting February 3. Council Member Hayek thanked Council and City staff for the warm welcome he received as a new Council Member. Council Member Wilburn welcomed new Council Members Hayek and Wright; announced he would be stepping down as Executive Director of The Crisis Center, and has accepted a position with the Iowa City Community School District; he thanked Council, the City, and the community for their support of the Crisis Center and stated he was awaiting a decision from the City Attorney on when he could begin voting on block grant and aid to agencies funding matters. Council Member Champion welcomed new Council Members, and stated The Crisis Center would miss Wilburn and the School District was lucky to have him. Council Member Wright seconded Council Member Hayek earlier remarks and thanks City staff for all their help, and appreciated the opportunity to serve in this capacity; noted the January 26 fundraising dinner fir Darfur at the Nile Valley Restaurant from 5-7PM and the Federation of Labor Chili supper January 17. Mayor Bailey welcomed Council Members Wright and Hayek; and wished Council Member Wilburn the best in his new position with the School District. Moved by Wilburn, seconded by Hayek, to adjourn meeting at 7:55 p.m. The Mayor declared the motion carried unanimously, 6/0, O'Donnell absent. Regenia D. Bailey, Mayor Marian K. Karr, City Clerk 01-29-08 r 3a 4 ~.~,~,®~r„~ CITY OF IQWA CITY ~ RA~C~L~~ ~E ~ Date: January 14, 2008 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, January 14, 2008, 5:45 PM in Emma J. Harvat Hall Council: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright UISG Rep.: Volland Staff: Helling, Dilkes, Karr, O'Malley, Hargadine, Rocca, Davidson, Craig (A complete transcription is available in the City Clerk's Office) BUDGET/FIRE CHIEF 8~ POLICE CHIEF Q8~A (IP3 of 1/10 Information Packet) Police Chief Hargadine and Fire Chief Rocca presented a power point presentation regarding budget requests (on file). PLANNING 8~ ZONING ITEMS PCD Director Davidson present for discussion: B. APPROVING THE EXTRATERRITORIAL FINAL PLAT OF LYN-DEN HEIGHTS, PART III PHASE I, JOHNSON COUNTY, IOWA. COUNCIL APPOINTMENTS Coalition of Cities -Council Member Wilburn; Mayor Bailey serving as alternate Board of Adjustment -Karen Leigh Board of Appeals -Scott McDonough AGENDA ITEMS 1. (Agenda item # 8 -ordinance amending Title 7, entitled "Fire Prevention and Protection,° ...to provide that fees for false alarms be set by resolution, to clarify when a false alarm fee is assessed, to eliminate the requirement to submit certain information, and to amend definitions.) Fire Chief Rocca present for discussion. 2. (Agenda item # 9 -resolution approving and authorizing ....agreement for the administration of four downtown Iowa City kiosks .... Downtown Association.) PCD Director Davidson present for discussion. Council Work Session January 14, 2008 Page 2 3. (Consent Calendar # 5b(7) -Parks & Recreation minutes) Council Member Correia noted discussion in the minutes regarding submission of a CAT grant application for the Sand Lake area and questioned the status of the application. ICM Helling will follow up with staff and provide a memo on the status. 4. (Agenda item # 4 -Student Citizenship Awards) Mayor Bailey suggested a Council Member assist her in presenting the awards, and suggested involving Council Members who reside in the district or neighborhood that the school is located. It was agreed that Mayor Pro tem O'Donnell would assist in the Lincoln awards and Council Member Wright for the Horace Mann awards at the formal meeting the next evening. COUNCIL TIME 1. Mayor Pro tem O'Donnell noted previous concerns regarding additional handicap parking in front of the Library. ICM Helling stated he had discussed this with Library Director Craig and she would be taking it to the Board for a recommendation. 2. Council Member Champion re-stated her previous concerns regarding unused commercial parking on Iowa Avenue and the commercial parking that occurs on Dubuque Street, Majority agreed to add "commercial vehicle congestion downtown" to the pending list of items for an upcoming work session. 3. Mayor Bailey requested that the Economic Development Committee meeting packets be handled the same as all other Boards and Commissions and not distributed in their entirety in the Council information packet. Majority agreed and asked that any Council action requested on an application have the application included in the council agenda packet. 4. Mayor Bailey suggested adding an item to each work session agenda to provide for discussion of upcoming community events and a council presence at each. • Chamber Banquet (1/17) -Hayek, Bailey, Correia attending social hour • Housing Summit (1/18) -Correia and Hayek City Clerk Karr reminded Council to notify her of any function that they would be attending that will require City registration and/or payments and she would handle the arrangements. BUDGET/HIRING PRIORITIES ICM Helling handed out "Budget '09 - Pending Discussion Items". After discussion, Council agreed to the following Public Safety hiring priorities: ^ Retain 3 new firefighters in the budget for the next three years for a total of 9 ^ Retain 2 new Police officers in the FY09 budget and monitor; not retained in FY10 or FY11 ^ Move forward on 5 CEO's (Police) as outlined Council discussed possible funding sources and agreed to continue discussion next week. Meeting adjourned 9:10 PM.