HomeMy WebLinkAbout2008-01-29 Council minutes3a 4
Subject to change as finalized by the City Clerk. For a final official copy, contact the City
Clerk's Office 356-5040.
COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES
JANUARY 29, 2008
Iowa City City Council special meeting 7:00 p.m. at City Hall. Mayor Bailey presiding.
Council Member present: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright.
Absent: None. Staff members present: Helling, Dilkes, Karr, Davidson, Goers, Grier, Jensen,
Rocca.
The Mayor and Council Member Champion presented Outstanding Student
Citizenship awards to Lucas Elementary students: Andrew Abrams and Tiara Phillips.
Moved by Wilburn, seconded by O'Donnell, that the following items and
recommendations in the Consent Calendar be received, or approved, and/or adopted as
amended:
Approval of Council Actions, subject to corrections, as recommended by the
City Clerk: January 7, Special Council Work Session; January 8, Special Council Work
Session; January 14, Special Council Formal Official and Complete; January 14,
Special Council Work Session; January 15, Regular Council Formal Official and
Complete.
Receive and File Minutes of Boards and Commissions (any recommendations
contained in minutes become effective only upon separate Council action): Youth
Advisory Commission -December 12, 2007; Planning and Zoning Commission -
January 2, 2008; Public Art Advisory Committee -December 6, 2007; Planning and
Zoning Commission -December 20, 2007; Board of Appeals -August 13, 2007;
Historic Preservation Commission -December 13, 2007; Airport Commission -
December 13, 2007; Human Rights Commission -October 23, 2007; Public Library
Board of Trustees -December 20, 2007.
Permit Motions and Resolutions as Recommended by the City Clerk.
New: Class C Liquor License for Bread Garden of Iowa City, LC, dba Bread Garden
Market & Bakery, 225 S. Linn St.; Outdoor Service Area for Bread Garden of Iowa
City, LC, dba Bread Garden Market & Bakery, 225 S. Linn St. Renewal: Class C Beer
Permit for Johncy's Convenience Store, Iowa City dba Johncy's Convenience Store,
731 S. Riverside Dr.; Class E Liquor License for Hy-Vee, Inc., dba Hy-Vee #3, 1201 N.
Dodge St.; Class C Liquor License for Blazin Wings, Inc., dba Buffalo Wild Wings Grill
& Bar, 201 S. Clinton St.; Outdoor Service Area for Blazin Wings, Inc., dba Buffalo
Wild Wings Grill & Bar, 201 S. Clinton St.; Class C Liquor License for Grimoore, Inc.,
dba Speakeasy, 171 Hwy. 1 West; Outdoor Service Area for Grimoore, Inc., dba
Speakeasy, 171 Hwy. 1 West; Class C Liquor License for Farras Productions, Inc.,
dba Farras Productions, 320 E. Burlington St.; RES. 08-18, ISSUE CIGARETTE
PERMIT to Bread Garden of Iowa City, LC, dba Bread Garden Market & Bakery, 225
S. Linn St.; RES. 08-19, ISSUE DANCE PERMITS to Grimoore, Inc., dba Speakeasy,
171 Hwy. 1 West.; Farras Productions, Inc., dba Farras Productions, 320 E. Burlington
St.; and One Poor Student, Inc., dba One-Eyed Jake's, 18-20 S. Clinton St.
Complete Description
January 29, 2008
Page 2
Motion: Approve disbursements in the amount of $10,821,574.69 for the period
of December 1 through December 31, 2007, as recommended by the finance director
subject to audit.
Resolutions: RES. 08-20, AUTHORIZING THE MAYOR TO EXECUTE AND
THE CITY CLERK TO ATTEST TO SUBORDINATION AGREEMENT BETWEEN THE
CITY OF IOWA CITY AND HILLS BANK AND TRUST COMPANY, HILLS, IOWA FOR
PROPERTY LOCATED AT 614 RUNDELL STREET, IOWA CITY, IOWA; RES. 08-
21,AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A
RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC
RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER LUBIN
TRUST, AND TENANT, MOTIF, LTD D/B/A BO-JAMES, FOR A SIDEWALK CAFE;
RES. 08-22, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO
ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF
PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER
IOWA STATE BANK & TRUST CO, AND TENANT, ICBB, LTD D/B/A BROWN
BOTTLE, FOR A SIDEWALK CAFE.
Correspondence: Jerry Raaz regarding Branding for Iowa City; Garry Klein
regarding City Manager Selection Process; Planned Parenthood / Emma Goldman
letters from Michael Adams, Tracy Matthews; Valerie Chittick regarding Downtown
Snow Removal and Street Cleaning; Adam Herrig regarding Refuse/Recycling Rates;
Kevin Meller regarding Iowa City/Coralville Jaycees funding request; Marybeth
Slonneger regarding Wetherby Cottage.
Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared
the motion carried.
Moved by Champion, seconded by Correia, to set a public hearing for February 19 on
a resolution to amend the Comprehensive Plan, adopting the 2007 Historic Preservation
Plan, which replaces the 1992 Historic Preservation Plan. The Mayor declared the motion
carried unanimously, 7/0, all Council Members present.
A public hearing was held on an ordinance conditionally rezoning approximately 4.40
acres of land at 2815 Rohret Road (Hodge) from Low-Density Single Family Residential (RS-
5) to Commercial Office (CO-1) (REZ07-00016). PCD Dir. Davidson present for discussion.
The following individuals appeared: Amy Charles, 1346 Shannon Dr.; Lucy Wibemeyer;
Christy Schelling, 1356 Shannon Dr. Moved by Champion, seconded by O'Donnell, to accept
correspondence from Donna Zimmerman, Duane Musser, Christy and Mick Weitz, William
Keen, Hitomi Wohlgenannt, Christine Shelling, R. & J. Pajak, Natalie Daines, Donna Cramer,
Kay Schillig, Dahl Umbdenstock, Eugenia and Marian Kennedy, Alice Dunifer, Maheen
Rajput, Robert Wiser, Robert & Susan Kretschmar, Matthew Tensink, Catherine Pope,
Melina Paulsen, Patricia Bender, property owner at 1603 Ranier Dr and 1611 Ranier Dr.. and
Polly Morris. The Mayor declared the motion carried unanimously, 7/0, all Council Members
present.
Moved by Champion, seconded by Correia, to defer to February 5 an ordinance
conditionally rezoning approximately 4.40 acres of land at 2815 Rohret Road (Hodge) from
Low-Density Single Family Residential (RS-5) to Commercial Office (CO-1) (REZ07-00016).
Individual Council Members expressed their views. The Mayor declared the motion carried
unanimously, 7/0, all Council Members present.
Complete Description
January 29, 2008
Page 3
Moved by Correia, seconded by Hayek, to adopt RES. 08-23, APPROVING
MUTUAL RELEASE AND SETTLEMENT AGREEMENT BETWEEN THE CITY OF
IOWA CITY AND KNUTSON CONSTRUCTION SERVICES MIDWES, INC.
REGARDING THE PRECAST DOUBLE TEE BEAMS AT THE IOWA CITY WATER
FACILITY. Affirmative roll call vote unanimous, 7/0, all Council Members present. The
Mayor declared the resolution adopted.
A public hearing was held on a resolution approving plans, specifications, form of
contract, and estimate of cost for the construction of the Iowa City Water Facility
Improvements Double Tee Roof Beam FRP Repairs project, establishing amount of bid
security to accompany each bid, directing City Clerk to publish advertisement for bids, and
fixing time and place for receipt of bids. No one appeared.
Moved by O'Donnell, seconded by Champion, to adopt resolution approving plans,
specifications, form of contract, and estimate of cost for the construction of the Iowa City
Water Facility Improvements Double Tee Roof Beam FRP repairs project, establishing
amount of bid security to accompany each bid, directing City Clerk to publish advertisement
for bids, and fixing time and place for receipt of bids. The Mayor declared the resolution
defeated, 0/7, all Council Members present.
Council Member Hayek stated he had a conflict of interest on the next item and left the
meeting.
A hearing was held on .the renewal of Class C Liquor License for One Poor Student
Inc. dba One-Eyed Jake's, 18-20 South Clinton Street. Fire Chief Rocca, Deputy Fire Chief
Jensen, and Asst. City Atty. Goers present for discussion. The following individuals
appeared: Atty. Dan Kresowik, rep. One Poor Student Inc.; Mike Porter, applicant and
owner; and Allan Eckhardt, employee.
Moved by Wilburn, seconded by Wright, to deny, in accordance with staff
recommendation, the renewal of the Class C liquor License fir One Poor Student Inc. dba
One-Eyed Jake's 18-20 South Clinton St. The Mayor declared the motion carried, 4/2, with
the following division of voice vote. Ayes: Wilburn, Wright, Bailey, Correia. Nays: O'Donnell,
Champion. Abstaining: Hayek.
Council Member Hayek returned to the meeting.
Moved by Correia, seconded by Hayek, that the ordinance amending Title 7, entitled
"Fire Prevention and Protection," Chapter 3, entitled "False Fire Alarms," to provide that fees
for false alarms be set by resolution, to clarify when a false alarm fee is assessed, to
eliminate the requirement to submit certain information, and to amend definitions, be given
second vote. Affirmative roll call vote 7/0, all Council Members present. The Mayor declared
the motion carried.
Moved by Wright, seconded by Correia, to adopt RES. 08-24, AUTHORIZING THE
MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION
AGREEMENT BETWEEN THE CITY OF IOWA CITY AND FIRST AMERICAN BANK, IOWA
CITY, IOWA FOR PERSONAL BUSINESS PROPERTY LOCATED AT 136 SOUTH
DUBUQUE STREET, IOWA CITY, IOWA WITHIN THE BUSINESS OF THE WEDGE
DOWNTOWN, INC. Affirmative roll call vote unanimous, 7/0, all Council Members present.
The Mayor declared the resolution adopted.
Moved by Champion, seconded by Correia, to adopt RES. 08-25, AUTHORIZING THE
MAYOR TO SIGN AND CITY CLERK TO ATTEST AN AGREEMENT CONSENTING TO
Complete Description
January 29, 2008
Page 4
THE ASSIGNMENT OF THE LEASE OF GROUND FLOOR COMMERCIAL SPACE IN THE
IOWA CITY PUBLIC LIBRARY BUILDING FROM LEADING EDGE ENTERPRISES, L.L.C.,
D/B/A NEW YORK NY DELI, TO CAPANNA COFFEE, INC., AND AMENDING THE LEASE
TO ADD 210 ADDITIONAL SQUARE FEET TO THE LEASE, AND ASSIGNING RENTAL
RATES FOR OPTION PERIODS. Affirmative roll call vote unanimous, 7/0, all Council
Members present. The Mayor declared the resolution adopted.
Moved by Wilburn, seconded by Hayek, to adopt RES. 08-26, AWARDING
CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO
ATTEST A CONTRACT FOR CONSTRUCTION OF THE COURT HILL TRAIL PROJECT
STP-E-3715(635)-8V-52 to Peterson Contractors, for $ 446,441.13. Affirmative roll call vote
unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted.
The Mayor announced the current vacancies on Boards and Commissions: Civil
Service Commission to fill a four-year term April 7, 2008 -April 2, 2012; Planning & Zoning
Commission for two vacancies to fill five-year terms May 1, 2008 -May 1, 2013. Applications
must be received by 5:00 p.m., Wednesday, March 5, 2008.
Moved by O'Donnell, seconded by Correia, to make the following appointments: Viktor
Tichy, 1203 Sheridan Avenue, to the Historic Preservation Commission for Longfellow
Representative to fill three-year term March 29, 2008 -March 29, 2011 and Thomas
Baldridge, 815 Oakcrest #16, to the Historic Preservation Commission as At-Large
Representative to fill three year term March 29, 2008 -March 29, 2011. ;reappoint Gary
Hagen, 2128 S. Riverside Drive, #125 and appoint Robert Kemp, 1122 Estron Street, to the
Telecommunications Commission for two vacancies to fill three-year terms March 13, 2008 -
March 13, 2011. The Mayor declared the motion carried unanimously, 7/0, all Council
Members present.
The Mayor noted that the following vacancies would be readvertised: Airport
Commission to fill a six year term March 1, 2008 -March 1, 2014; Airport Zoning Brd of
Adjustment to fill an unexpired term plus afive-year term ending December 31, 2011; Airport
Zoning Commission to fill asix-year term January 1, 2006 -December 31, 2011; Board of
Adjustment to fill afive-year term January 1, 2008 -January 1, 2013; Senior Center
Commission to fill three-year terms January 1, 2008 -December 31, 2010; Youth Advisory
Commission for two vacancies to fill two year terms January 1, 2008 -December 31, 2009,
Age 18 to 21 on the date of filing. [Staff will not publish additional notices after a period of
six publications; but will continue to advertise vacancies with postings and on the Council
agenda. However, no additional publication costs will be incurred.]
Council Member Hayek stated that the University of Iowa interim Provost is
assembling a Task Force on alcohol issues and has invited City participation; and reported
that Mayor Bailey and he would be participating.
Council Member Correia reminded citizens of the "You Earned It -Now Claim It" free
tax help volunteer income tax assistance program starting in various locations; announced
the Human Rights Commission was continuing their conversation on disparity in confinement
for African Americans in Iowa and a discussion is planned for February 20 at the Public
Library; and reminded citizens of the Domestic Violence Intervention Program "souper"
fundraiser on February 3.
Complete Description
January 29, 2008
Page 5
Mayor Bailey expressed appreciation to the snowplow drivers for all their work on
weekends and evenings during the winter season, and thanked citizens who shovel their
walks as well.
Moved by Wilburn, seconded by Hayek, to adjourn 8:50 p.m. The Mayor declared the
motion carried unanimously, 7/0, all Council Members pr,~, nt. ,~ r, r ,
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Man n K. Karr, ity Clerk
-:.,®~ CiTY OF 1(JW~ CITY 3a1
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Date: January 17, 2008
To: Mayor and City Council
From: Marian K. Karr, City Clerk
Re: Council Budget Work Session, January 7, 2008, 6:30 PM in Emma J. Harvat Hall
Council: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright
UISG Rep: Volland
Staff: Helling, O'Malley, Mansfield, Lewis, Karr
(A complete transcription and materials distributed are available in the City Clerk's Office)
BUDGET OVERVIEW
Interim City Manager Helling and Finance Director O'Malley presented the FY09-11 budget
overview; reviewed expenses and revenue sources; joint communication center; rollback
history; taxable assessed values; general fund balance policy; cash reserve policy; and tax
rates.
Council requested information on:
1. legislation re the reclassification of apartments, nursing homes, etc., including bill
number, how far it got last year, who's lobbying for and against, and what committee it
has been assigned too this session
2. public safety presentations be scheduled for the January 14 budget session, and copies
of the October memo re police staffing be redistributed
3. residential property taxes received by the City over last ten years, average increase
versus inflation
4. updated TIF revenues schedule
5. actual versus budgeted reserve funds
Staff responded to questions raised in the email from Council Member Correia distributed that
evening.
HANDOUTS DISTRIBUTED/OVERHEADS
o Email from Council Member Correia to ICM Helling and Finance Director O'Malley with
budget questions
o Comprehensive Annual Financial Report and management letter
o Reclassification of Apartments, Nursing Homes, Independent Living Facilities and Mobile
Homes
o Discretionary Spending/Revenue
o Copies of 30 overheads used in ICM Helling presentation
Council Work Session
January 7, 2008
Page 2
Misc. handouts:
Revised January 8 work session agenda/schedule
Karen Kubby email regarding City Manager Search (January 8 agenda item)
Meeting adjourned 9:35 PM.
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Date: January 16, 2008
To: Mayor and City Council
From: Marian K. Karr, City Clerk
Re: Council Budget Work Session, January 8, 6:30 PM in Emma J. Harvat Hall
Council: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright
UISG Rep: Volland
Staff: Helling (arrived 7:20PM), Dilkes, Karr, Mejia, O'Malley, Lewis, Mansfield
(A complete transcription and materials distributed are available in the City Clerk's Office)
CITY MANAGER SEARCH PROCESSISCHEDULE (IP2 of 1/3 Information Packet)
Bob Beezat, The PAR Group, present via telephone conference call. Personnel Administrator
Mejia present for discussion. After discussion majority of Council agreed to the following
schedule:
Thursday, January 31 -Special Formal/Ex. Session City Manager Search (6:30 PM)
Friday, February 15 -Special Formal/Ex. Session City Manager Search (TBD)
Saturday, February 16 -Special Formal/Ex. Session City Manager Search (TBD)
Monday, February 18 -City Holiday
Special Formal/Ex. Session City Manager Search (6:30 PM)
Saturday, March 1 Special Formal/Ex. Session City Manager Search (TBD)
STAFF ACTION: Proceed as outlined, and include confidential information in January 24
information packet for January 31 discussion (Mejia).
FEES ASSOCAITED WITH MOVING A STRUCTURE (IP3 of 1/3 Information Packet)
After discussion a majority of Council agreed to reimbursement of the 5 items listed in the
January 2 memo from the Interim City Manager (moving permit, electrical permit, plumbing
permit, HVAC permit, and sewer and water utilities); and require a determination by the Historic
Preservation Commission that the property is eligible for landmark designation.
STAFF ACTION: Notify Slonnegers of the discussion; draft proposal for Historic
Preservation Commission review, and confirmation by Council. (Helling)
Council Work Session
January 8, 2008
Page 2
COMBINING THE SENIOR CENTER WITH RECREATION DIVISION
(IP4 of 1/3 Information Packet)
ICM Helling present for discussion. Majority agreed that Senior Center and Recreation staff
should continue to communicate regarding their services and programs.
STAFF ACTION: None at this time.
CITY ORGANIZATIONAL MEMBERSHIP FEES (IP5 of 1/3 Information Packet)
In response to questions ICM Helling will follow up on membership in the National Civic League.
STAFF ACTION: Report back on National Civic League. (Helling)
SPECIAL BUDGET WORK SESSION
ICM Helling, Finance Director O'Malley, and Budget Analyst Mansfield presented information.
Materials distributed:
1. Memo from Police Chief to ICM Helling dated October 5, 2007 regarding Staffing Report
2. "Discretionary Spending /Revenue" handout from ICM Helling
3. "General Fund" chart from Finance Director O'Malley
Items identified for future discussion (overhead) were:
- Library $8.10 tax levy revenue increase 7%
- City Hall Lobby Use
- Senior Center ESL Temps
- Airport Funding
- Public Safety Hiring Priorities
- Cost Containment
- General Fund Economic Development
- Deer Control
- Emergency Levy Increase
- Parking Fine Surcharge
Council agreed to adjust their January 14 work session schedule as follows:
start the at 5:45 for Police Chief and Fire Chief presentations and Q & A
executive session at 6:30
adding "budget/hiring priorities" after the regular work session agenda
changed the times of the January 28 work session to 8:00 AM - 3:00 PM
STAFF ACTION: Prepare and distribute new meeting schedule. (Karr)
Council Work Session
January 8, 2008
Page 3
COUNCIL TIME
Council Member O'Donnell requested another handicapped parking spot in front of the Library.
ICM Helling will follow up with Library Director.
Meeting adjourned 9:35 PM.
Subject to change as finalized by the City Clerk. For a final official copy, contact the City
Clerk's Office 356-5040.
The cost of publishing the following proceedings and claims is $
Cumulative cost for this calendar year for said publication is $_
OFFICIAL COUNCIL ACTIONS - 1/14/08
Iowa City City Council special meeting, 6:30 p.m. at City Hall. Mayor Bailey
presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell,
Wilburn, Wright. Absent: None.
Moved and seconded to adjourn to executive session to discuss strategy with
counsel in matters that are presently in litigation or where litigation is imminent where its
disclosure would be likely to prejudice or disadvantage the position of the governmental
body in that litigation. The Mayor declared the motion carried.
Moved and seconded to adjourn special meeting 6:36 p.m. The Mayor declared
the motion carried.
A more complete description of Council Activities is on file in the office of the City
Clerk. ^
s/Regenia D. Bailey, Mayor
s/Marian K. Karr, City Clerk
~~(a~,~~~ ~J ~ti~/
Submitted for publication - 1/16/08.
Subject to change as finalized by the City Clerk. For a final official copy, contact the City
Clerk's Office 356-5040.
The cost of publishing the following proceedings and claims is $
Cumulative cost for this calendar year for said publication is $_
OFFICIAL COUNCIL ACTIONS - 1/15/08
Iowa City City Council regular meeting 7:00 p.m. at City Hall. Mayor Regenia Bailey
presiding. Council Members present: Bailey, Cha-mpion, Correia, Hayek, Wilburn, Wright.
Absent: O'Donnell.
The Richard W. "Dick" Lee Award was presented to Officer Jeffrey Fink.. Rick Lee and
Terry Parker, representing the Dick Lee family, and Police Chief Hargadine presented the
award.
The Mayor proclaimed Iowa City Mentoring Month -January 2008, Scott Hansen,
Executive Director Big Brothers/Big Sisters accepting; Celebration of Roe v. Wade Week -
January 21 - 27, 2008, Karen Kubby, Executive Director of Emma Goldman Clinic accepting.
The Mayor and UISG Rep. Volland presented Outstanding Student Citizenship awards
to Lincoln Elementary students: Grayson Alberhasky, Stephanie Cocomise, Moira Miller.
The Mayor and Council Member Wright presented Outstanding Student Citizenship awards to
Horace Mann Elementary students: Jiyoon Baek, Maisie Howell, Eli Shepherd,. Julia Tryzna.
Moved and seconded that the following items and recommendations in the Consent
Calendar be received, or approved, and/or adopted as amended:
Approval of Council Actions, subject to corrections, as recommended by the
City Clerk: December 10, Special Council Work Session; December 11, Special
Council Formal Official and Complete; January 2, Special Council Formal Official and
Complete.
Receive and File Minutes of Boards and Commissions (any recammendations
contained in minutes become effective only upon separate Council actign): Public Art
Advisory Committee -November 1, 2007; Board of Adjustment -November 14, 2007;
Historic Preservation Commission -November 1, 2007; Historic Preservation
Commission -October 24, 2007; Police Citizens Review Board - October 16, 2007;
Youth Advisory Commission -November 6, 2007; Parks and Recreatiorn Commission -
November 14, 2007; Airport Commission -November 8, 2007; Senior Genter
Commission -September 21, 2007; Senior Center Commission - Octobeer 16, 2007;
Telecommunications Commission -November 26, 2007; Planning and honing
Commission -November 15, 2007; Historic Preservation Commission -November 7,
2007; Police Citizens Review Board -December 12, 2007; Parks and Recreation
Commission -December 12, 2007.
Permit Motions and Resolutions as recommended by the City Clerk. New:
Special Class C Liquor License for Red Avocado, 521 E Washington Sf,.; Outdoor
Service Area for Red Avocado, 521 E Washington St.; Renewal: Class C Liquor
License for Aoeshe Restaurant, 624 S Gilbert St.; Class C Liquor License for Iowa City
Yacht Club, 13 S Linn St.; Class C Liquor License for Joe's Place, 115 Iowa Ave.;
Official Actions
January 15, 2008
Page 2
Outdoor Service Area for Joe's Place, 115 Iowa Ave.; RES. 08-1, TO ISSUE
CIGARETTE PERMITS to Joe's Place, 115 Iowa Ave.
Motion: Approve disbursements in the amount of $8,677,170.34 for the period
of November 1 through November 30, 2007, as recommended by the Finance Director
subject to audit.
Public Hearing: RES. 08-2, SETTING A PUBLIC HEARING ON JANUARY 29,
2008, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF
COST FOR THE CONSTRUCTION OF THE IOWA CITY WATER FACILITY
IMPROVEMENTS DOUBLE TEE ROOF BEAM FRP REPAIRS PROJECT,
DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND
DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC
INSPECTION.
Resolutions: RES. 08-3, NAMING DEPOSITORIES; RES. 08-4, AUTHORIZING
THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF
LIEN REGARDING A MORTGAGE FOR THE PROPERTY LOCATED AT 1835 FAIR
MEADOWS BOULEVARD, IOWA CITY, IOWA; RES. 08-5, AUTHORIZING THE
MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AMENDMENT TO THE
AGREEMENT WITH IOWA REALTY COMMERCIAL TO SELL AND/OR LEASE
PROPERTY IN AVIATION COMMERCE PARK TO EXTEND THE TERM; RES. 08-6,
ACCEPTING THE WORK FOR THE DURABLE PAVEMENT MARKING PROJECT
2007; RES. 08-7, AUTHORIZING AND DIRECTING THE FILING OF AN
APPLICATION ON BEHALF OF THE CITY OF IOWA CITY WITH THE
DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR A
GRANT UNDER SECTIONS 5307, 5309, 5310, 5316, AND 5317 OF CHAPTER 49,
U.S. CODE OF FEDERAL REGULATIONS, FOR TRANSIT OPERATING AND/OR
CAPITAL ASSISTANCE FUNDING, AND DESIGNATING THE CITY MANAGER AS
THE CITY OFFICIAL AUTHORIZED TO EXECUTE AND PROCESS SAID
APPLICATION.
Correspondence: Michelle Galvin regarding Parking hoods [staff response
included]; Paula Mohr regarding CLG grant application; Kimberly Woodard regarding
FY2008 Grants to Indian Tribal Governments Program; Irvin Pfab regarding Complaint
of inferior service from Mediacom Technical Support; Kathi Allison regarding
Automated meter reading; Rod Sullivan regarding TIF; Rick Kaster regarding
"Affordable" housing and the elite; Caroline Dieterle (X2) regarding Police Citizens
Review Board; Ken and Marybeth Slonneger regarding Preservation of Wetherby
Cottage; Jim Petran regarding Interstate 80 [staff response included]; Douglas
Wagner, Dave Redlawsk regarding Iowa City's Budget; Snow removal letters from
Jacob Butler(X2) [staff response included] Minnetta Gardinier; Karen Kubby regarding
City Manager Hiring Process [previously distributed at 1/7 Special Work Session for
1/8 Special Work Session]; Rod Sullivan regarding Meeting agendas and minutes;
Russell Haught regarding Tax increase.
The Mayor declared the motion carried.
Senior Center Commissioner Chuck Felling updated Council on activities at the
Center. Craig Gustaveson, President of the Downtown Association, appeared regarding lack
of snow removal in the downtown area and presented a letter and petition requesting a
Official Actions
January 15, 2008
Page 3
meeting on concerns. Moved and seconded to accept correspondence. The Mayor declared
the motion carried. Paul Smith and Terry Dickens also appeared with snow removal
concerns; Mr. Dickens also noted panhandling concerns in the downtown area.
Moved and seconded to set a public hearing for January 29, 2008 on an ordinance
conditionally rezoning approximately 4.40 acres of land located at 2815 Rohret Road from
Low-Density Single Family (RS-5) to Commercial Office (CO-1) (REZ07-00016). The Mayor
declared the motion carried.
Moved and seconded to adopt RES. 08-8, APPROVING THE EXTRATERRITORIAL
FINAL PLAT OF LYN-DEN HEIGHTS, PART III PHASE I, JOHNSON COUNTY, IOWA.
Moved and seconded that the ordinance amending Title 7, entitled "Fire Prevention
and Protection," Chapter 3, entitled "False Fire Alarms," to provide that fees for false alarms
be set by resolution, to clarify when a false alarm fee is assessed, to eliminate the
requirement to submit certain information, and to amend definitions, be given first vote. The
Mayor declared the motion adopted.
Moved and seconded to adopt RES. 08-9, APPROVING AND AUTHORIZING
EXECUTION OF AN AGREEMENT FOR THE ADMINISTRATION OF FOUR DOWNTOWN
IOWA CITY INFORMATION KIOSKS BY AND BETWEEN THE CITY OF IOWA CITY AND
THE DOWNTOWN ASSOCIATION OF IOWA CITY.
Moved and seconded to adopt RES. 08-10, AUTHORIZING A $2000 PAYMENT TO
THE UNIVERSITY OF IOWA SMALL BUSINESS DEVELOPMENT CENTER (SBDC) FOR
FISCAL YEAR ENDING 2008.
Moved and seconded to adopt RES. 08-11, APPROVING FUNDING FOR HOME EC.
WORKSHOP LLC FROM IOWA CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT -
ECONOMIC DEVELOPMENT FUND AND AUTHORIZING THE CITY MANAGER TO ACT
AS CHIEF ADMINISTRATIVE OFFICER AND SUBMIT ALL NECESSARY
DOCUMENTATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT. Wilburn abstained due to a conflict of interest.
Moved and seconded to adopt RES. 08-12, APPROVING FUNDING FOR THE
WEDGE PIZZERIA, INC. FROM IOWA CITY'S COMMUNITY DEVELOPMENT BLOCK
GRANT -ECONOMIC DEVELOPMENT FUND AND AUTHORIZING THE CITY MANAGER
TO ACT AS CHIEF ADMINISTRATIVE OFFICER AND SUBMIT ALL NECESSARY
DOCUMENTATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT. Wilburn abstainied due to a conflict of interest.
Moved and seconded to defer to January 29, a resolution authorizing the Mayor to
execute and the City Clerk to attest to a subordination agreement between the City of Iowa
City and First American Bank, Iowa City, Iowa for personal business property located at 136
South Dubuque Street, Iowa City, Iowa within the business of the Wedge Downtown, Inc.
The Mayor declared the motion carried.
Moved and seconded to defer to January 29, a resolution authorizing the Mayor to
sign and City Clerk to attest an agreement assigning the lease of ground floor commercial
space in the Iowa City Public Library building from Leading Edge Enterprises, L.L.C., d/b/a
New York NY Deli, to Capanna Coffee, Inc., and amending the lease to add 210 additional
square feet to the lease. The Mayor declared the motion carried.
Moved and seconded to adopt RES. 08-13, ESTABLISHING A REVISED SCHEDULE
OF FEES AND CHARGES FOR PARKS AND RECREATION SERVICES AND PROGRAMS.
Official Actions
January 15, 2008
Page 4
Moved and seconded to adopt RES. 08-14, AWARDING CONTRACT AND
AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT
WITH REGAL CONSTRUCTION SERVICES, INC. FOR THE CONSTRUCTION OF TWO
DUPLEX HOMES LOCATED ON LOTS 13 AND 16 LONGFELLOW MANOR SUBDIVISION
UNDER THE AFFORDABLE DREAM HOME OPPORTUNITIES PROGRAM.
Moved and seconded to adopt RES. 08-15, APPROVING AUTHORIZING AND
DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN
AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND WISS, JANNEY,
ELSTNER ASSOCIATES, INC. TO PROVIDE ENGINEERING CONSULTANT SERVICES
FOR THE IOWA CITY WATER FACILITY IMPROVEMENTS DOUBLE TEE ROOF BEAM
FRP REPAIRS PROJECT.
Moved and seconded to adopt RES. 08-16, APPROVING AUTHORIZING AND
DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN
AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND HOWARD R. GREEN
COMPANY TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE IOWA CITY
WATER FACILITY IMPROVEMENTS DOUBLE TEE ROOF BEAM FRP REPAIRS
PROJECT.
Moved and seconded to adopt RES. 08-17, APPROVING SETTLEMENT OF
PENDING LITIGATION.
The Mayor noted the previously announced vacancies on Boards and Commissions:
Airport Commission to fill a six year term March 1, 2008 -March 1, 2014; Airport Zoning Brd
of Adjustment to fill an unexpired term plus afive-year term ending December 31, 2011;
Airport Zoning Commission to fill asix-year term January 1, 2006 -December 31, 2011;
Board of Adjustment to fill afive-year term January 1, 2008 -January 1, 2013; Historic
Preservation Commission for two vacancies (one - At Large and one -Longfellow
Representative) to fill three-year terms March 29, 2008 -March 29, 2011; Senior Center
Commission to fill three-year terms January 1, 2008 -December 31, 2010;
Telecommunications Commission for two vacancies to fill three-year terms March 13, 2008 -
March 13, 2011; Youth Advisory Commission for atwo-year term January 1, 2008 -
December 31, 2009, Age 18 to 21 on the date of filing; Youth Advisory Commission for an
unexpired plus atwo-year term ending December 31, 2009, Age 18 to 21 on the date of filing.
Applications must be received by 5:00 p.m., Wednesday, January 23, 2008. [Staff will not
publish additional notices after a period of six publications; but will continue to advertise
vacancies with postings and on the Council agenda. However, no additional publication
costs will be incurred.]
Moved and seconded to make the following appointments: Ross Wilburn to the newly
created Coalition of Cities and Regenia Bailey as alternate; Karen Leigh, 809 E. Bloomington
Street, to the Board of Adjustment to fill an unexpired term ending January 1, 2009; Scott
McDonough, 117 Richard Street, to the Board of Appeals (At-Large) to fill an unexpired term
ending December 31, 2011. The Mayor declared the motion carried.
Council Member Correia distributed information on the Free Tax Help clinics starting
February 3.
Moved and seconded to adjourn meeting at 7:55 p.m. The Mayor declared the motion
carried.
Official Actions
January 15, 2008
Page 5
A more complete description of Council activities and disbursements is on file in the
office of the City Clerk and Finance Departm `" '~
s/Regenia D. Bailey, Mayor
s/Mari n K. Karr, City Clerk
Submit d for publication - 1/23/08.
Subject to change as finalized by the City Clerk. For a final official copy, contact the City
Clerk's Office 356-5040.
COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES
JANUARY 14, 2008
Iowa City City Council special meeting, 6:30 p.m. at City Hall. Mayor Bailey
presiding. Council Members present: Bailey, Champion, Correia, Hayek, O'Donnell,
Wilburn, Wright. Absent: None. Staff members present: Helling, Dilkes, Karr, O'Malley.
Moved by Wright, seconded by O'Donnell, to adjourn to executive session to
discuss strategy with counsel in matters that are presently in litigation or where litigation
is imminent where its disclosure would be likely to prejudice or disadvantage the
position of the governmental body in that litigation. Affirmative roll call vote unanimous,
7/0, all Council Members present. The Mayor declared the motion carried and
adjourned into executive session 6:31 p.m.
Council returned to open session 6:35 p.m.
Moved by Correia, seconded by Wright, to adjourn special meeting 6:36 p.m.
The Mayor declared the motion carried unanimously, 7/0, all Council Members present.
Regenia D. Bailey, Mayor
Marian K. Karr, City Clerk
Subject to change as finalized by the City Clerk. For a final official copy, contact the City
Clerk's Office 356-5040.
COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES
JANUARY 15, 2008
Iowa City City Council regular meeting 7:00 p.m. at City Hall. Mayor Regenia Bailey
presiding. Council Members present: Bailey, Champion, Correia, Hayek, Wilburn, Wright.
Absent: O'Donnell. Staff members present: Helling, Dilkes, Karr, Fosse, Jensen, Hightshoe,
Bradbury, Trueblood, Boothroy.
The Richard W. "Dick" Lee Award was presented to Officer Jeffrey Fink. Rick Lee and
Terry Parker, representing the Dick Lee family, and Police Chief Hargadine presented the
award.
The Mayor proclaimed Iowa City Mentoring Month -January 2008, Scott Hansen,
Executive Director Big Brothers/Big Sisters accepting; Celebration of Roe v. Wade Week -
January 21 - 27, 2008, Karen Kubby, Executive Director of Emma Goldman Clinic accepting.
The Mayor and UISG Rep. Volland presented Outstanding Student Citizenship awards
to Lincoln Elementary students: Grayson Alberhasky, Stephanie Cocomise, Moira Miller.
The Mayor and Council Member Wright presented Outstanding Student Citizenship awards to
Horace Mann Elementary students: Jiyoon Baek, Maisie Howell, Eli Shepherd, Julia Tryzna.
Moved by Correia, seconded by Hayek, that the following items and recommendations
in the Consent Calendar be received, or approved, and/or adopted as amended:
Approval of Council Actions, subject to corrections, as recommended by the
City Clerk: December 10, Special Council Work Session; December 11, Special
Council Formal Official and Complete; January 2, Special Council Formal Official and
Complete.
Receive and File Minutes of Boards and Commissions (any recommendations
contained in minutes become effective only upon separate Council action): Public Art
Advisory Committee -November 1, 2007; Board of Adjustment -November 14, 2007;
Historic Preservation Commission -November 1, 2007; Historic Preservation
Commission -October 24, 2007; Police Citizens Review Board -October 16, 2007;
Youth Advisory Commission -November 6, 2007; Parks and Recreation Commission -
November 14, 2007; Airport Commission -November 8, 2007; Senior Center
Commission -September 21, 2007; Senior Center Commission -October 16, 2007;
Telecommunications Commission -November 26, 2007; Planning and Zoning
Commission -November 15, 2007; Historic Preservation Commission -November 7,
2007; Police Citizens Review Board -December 12, 2007; Parks and .Recreation
Commission -December 12, 2007.
Permit Motions and Resolutions as recommended by the City Clerk. New:
Special Class C Liquor License for Red Avocado, LLC, dba Red Avocado, 521 E
Washington St.; Outdoor Service Area for Red Avocado, LLC, dba Red Avocado, 521
E Washington St.; Renewal: Class C Liquor License for Chin Restaurant, Inc., dba
Aoeshe Restaurant, 624 S Gilbert St.; Class C Liquor License for Iowa City Yacht
Club, LLC, dba Iowa City Yacht Club, 13 S Linn St.; Class C Liquor License for Samco
of Iowa City, Inc., dba Joe's Place, 115 Iowa Ave.; Outdoor Service Area for Samco of
Iowa City, Inc., dba Joe's Place, 115 Iowa Ave.; RES. 08-1, TO ISSUE CIGARETTE
PERMITS to Samco of Iowa City, Inc., dba Joe's Place, 115 Iowa Ave.
Complete Description
January 15, 2008
Page 2
Motion: Approve disbursements in the amount of $8,677,170.34 for the period
of November 1 through November 30, 2007, as recommended by the Finance Director
subject to audit.
Public Hearing: RES. 08-2, SETTING A PUBLIC HEARING ON JANUARY 29,
2008, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF
COST FOR THE CONSTRUCTION OF THE IOWA CITY WATER FACILITY
IMPROVEMENTS DOUBLE TEE ROOF BEAM FRP REPAIRS PROJECT,
DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND
DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC
INSPECTION.
Resolutions: RES. 08-3, NAMING DEPOSITORIES; RES. 08-4, AUTHORIZING
THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF
LIEN REGARDING A MORTGAGE FOR THE PROPERTY LOCATED AT 1835 FAIR
MEADOWS BOULEVARD, IOWA CITY, IOWA; RES. 08-5, AUTHORIZING THE
MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AMENDMENT TO THE
AGREEMENT WITH IOWA REALTY COMMERCIAL TO SELL AND/OR LEASE
PROPERTY IN AVIATION COMMERCE PARK TO EXTEND THE TERM; RES. 08-6,
ACCEPTING THE WORK FOR THE DURABLE PAVEMENT MARKING PROJECT
2007; RES. 08-7, AUTHORIZING AND DIRECTING THE FILING OF AN
APPLICATION ON BEHALF OF THE CITY OF IOWA CITY WITH THE
DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR A
GRANT UNDER SECTIONS 5307, 5309, 5310, 5316, AND 5317 OF CHAPTER 49,
U.S. CODE OF FEDERAL REGULATIONS, FOR TRANSIT OPERATING AND/OR
CAPITAL ASSISTANCE FUNDING, AND DESIGNATING THE CITY MANAGER AS
THE CITY OFFICIAL AUTHORIZED TO EXECUTE AND PROCESS SAID
APPLICATION.
Correspondence: Michelle Galvin regarding Parking hoods [staff response
included]; Paula Mohr regarding CLG grant application; Kimberly Woodard regarding
FY2008 Grants to Indian Tribal Governments Program; Irvin Pfab regarding Complaint
of inferior service from Mediacom Technical Support; Kathi Allison regarding
Automated meter reading; Rod Sullivan regarding TIF; Rick Kaster regarding
"Affordable" housing and the elite; Caroline Dieterle (X2) regarding Police Citizens
Review Board; Ken and Marybeth Slonneger regarding Preservation of Wetherby
Cottage; Jim Petran regarding Interstate 80 [staff response included]; Douglas
Wagner, Dave Redlawsk regarding Iowa City's Budget; Snow removal letters from
Jacob Butler(X2) [staff response included] Minnetta Gardinier; Karen Kubby regarding
City Manager Hiring Process [previously distributed at 1/7 Special Work Session for
1/8 Special Work Session]; Rod Sullivan regarding Meeting agendas and minutes;
Russell Haught regarding Tax increase.
Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor declared the motion
carried.
Senior Center Commissioner Chuck Felling updated Council on activities at the
Center. Craig Gustaveson, President of the Downtown Association, appeared regarding lack
of snow removal in the downtown area and presented a letter and petition requesting a
meeting on concerns. Moved by Wilburn, seconded by Correia, to accept correspondence.
The Mayor declared the motion carried, 6/0, O'Donnell absent. Paul Smith and Terry
Complete Description
January 15, 2008
Page 3
Dickens also appeared with snow removal concerns; Mr. Dickens also noted panhandling
concerns in the downtown area.
Moved by Champion, seconded by Wilburn, to set a public hearing for January 29,
2008 on an ordinance conditionally rezoning approximately 4.40 acres of land located at
2815 Rohret Road from Low-Density Single Family (RS-5) to Commercial Office (CO-1)
(REZ07-00016). The Mayor declared the motion carried unanimously, 6/0, O'Donnell absent.
Moved by Champion, seconded by Wright, to adopt RES. 08-8, APPROVING THE
EXTRATERRITORIAL FINAL PLAT OF LYN-DEN HEIGHTS, PART III PHASE I, JOHNSON
COUNTY, IOWA. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor
declared the resolution adopted.
Moved by Correia, seconded by Champion, that the ordinance amending Title 7,
entitled "Fire Prevention and Protection," Chapter 3, entitled "False Fire Alarms," to provide
that fees for false alarms be set by resolution, to clarify when a false alarm fee is assessed,
to eliminate the requirement to submit certain information, and to amend definitions, be given
first vote. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor declared
the motion adopted.
Moved by Wilburn, seconded by Correia, to adopt RES. 08-9, APPROVING AND
AUTHORIZING EXECUTION OF AN AGREEMENT FOR THE ADMINISTRATION OF FOUR
DOWNTOWN IOWA CITY INFORMATION KIOSKS BY AND BETWEEN THE CITY OF
IOWA CITY AND THE DOWNTOWN ASSOCIATION OF IOWA CITY. Individual Council
Members expressed their views. Affirmative roll call vote unanimous, 6/0, O'Donnell absent.
The Mayor declared the resolution adopted.
Moved by Correia, seconded by Hayek, to adopt RES. 08-10, AUTHORIZING A $2000
PAYMENT TO THE UNIVERSITY OF IOWA SMALL BUSINESS DEVELOPMENT CENTER
(SBDC) FOR FISCAL YEAR ENDING 2008. Affirmative roll call vote unanimous, 6/0,
O'Donnell absent. The Mayor declared the resolution adopted.
Moved by Correia, seconded by Wright, to adopt RES. 08-11, APPROVING FUNDING
FOR HOME EC. WORKSHOP LLC FROM IOWA CITY'S COMMUNITY DEVELOPMENT
BLOCK GRANT -ECONOMIC DEVELOPMENT FUND AND AUTHORIZING THE CITY
MANAGER TO ACT AS CHIEF ADMINISTRATIVE OFFICER AND SUBMIT ALL
NECESSARY DOCUMENTATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT. CD Planner Hightshoe present for discussion. Individual Council
Members expressed their views. Affirmative roll call vote unanimous, 5/0, Wilburn abstaining
due to a conflict of interest, O'Donnell absent. The Mayor declared the resolution adopted.
Moved by Correia, seconded by Hayek, to adopt RES. 08-12, APPROVING FUNDING
FOR THE WEDGE PIZZERIA, INC. FROM IOWA CITY'S COMMUNITY DEVELOPMENT
BLOCK GRANT -ECONOMIC DEVELOPMENT FUND AND AUTHORIZING THE CITY
MANAGER TO ACT AS CHIEF ADMINISTRATIVE OFFICER AND SUBMIT ALL
NECESSARY DOCUMENTATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT. CD Planner Hightshoe present for discussion. Individual Council
Members expressed their views. Affirmative roll call vote unanimous, 5/0, Wilburn abstaining
due to a conflict of interest, O'Donnell absent. The Mayor declared the resolution adopted.
Moved by Correia, seconded by Champion, to defer to January 29, a resolution
authorizing the Mayor to execute and the City Clerk to attest to a subordination agreement
between the City of Iowa City and First American Bank, Iowa City, Iowa for personal business
property located at 136 South Dubuque Street, Iowa City, Iowa within the business of the
Complete Description
January 15, 2008
Page 4
Wedge Downtown, Inc. The Mayor declared the motion carried unanimously, 6/0, O'Donnell
absent.
Moved by Correia, seconded by Champion, to defer to January 29, a resolution
authorizing the Mayor to sign and City Clerk to attest an agreement assigning the lease of
ground floor commercial space in the Iowa City Public Library building from Leading Edge
Enterprises, L.L.C., d/b/a New York NY Deli, to Capanna Coffee, Inc., and amending the
lease to add 210 additional square feet to the lease. The Mayor declared the motion carried
unanimously, 6/0, O'Donnell absent.
Moved by Wright, seconded by Hayek, to adopt RES. 08-13, ESTABLISHING A
REVISED SCHEDULE OF FEES AND CHARGES FOR PARKS AND RECREATION
SERVICES AND PROGRAMS. Parks & Recreation Director Trueblood present for
discussion. Individual Council Members expressed their views. Affirmative roll call vote
unanimous, 6/0, O'Donnell absent. The Mayor declared the resolution adopted.
Moved by Correia, seconded by Wright, to adopt RES. 08-14, AWARDING
CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO
ATTEST A CONTRACT WITH REGAL CONSTRUCTION SERVICES, INC. FOR THE
CONSTRUCTION OF TWO DUPLEX HOMES LOCATED ON LOTS 13 AND 16
LONGFELLOW MANOR SUBDIVISION UNDER THE AFFORDABLE DREAM HOME
OPPORTUNITIES PROGRAM to Regal Construction Services, Inc. for $468,574
($117,144/du). HIS Director Boothroy present for discussion. Individual Council Members
expressed their views. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The
Mayor declared the resolution adopted.
Moved by Wilburn, seconded by Hayek, to adopt RES. 08-15, APPROVING
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO
ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND WISS,
JANNEY, ELSTNER ASSOCIATES, INC. TO PROVIDE ENGINEERING CONSULTANT
SERVICES FOR THE IOWA CITY WATER FACILITY IMPROVEMENTS DOUBLE TEE
ROOF BEAM FRP REPAIRS PROJECT. Affirmative roll call vote unanimous, 6/0, O'Donnell
absent. The Mayor declared the resolution adopted.
Moved by Wilburn, seconded by Champion, to adopt RES. 08-16, APPROVING
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO
ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND HOWARD
R. GREEN COMPANY TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE
IOWA CITY WATER FACILITY IMPROVEMENTS DOUBLE TEE ROOF BEAM FRP
REPAIRS PROJECT. Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The
Mayor declared the resolution adopted.
Moved by Wright, seconded by Correia, to adopt RES. 08-17, APPROVING
SETTLEMENT OF PENDING LITIGATION to Kevin Oxley in the amount of $75,000.
Affirmative roll call vote unanimous, 6/0, O'Donnell absent. The Mayor declared the
resolution adopted.
The Mayor noted the previously announced vacancies on Boards and Commissions:
Airport Commission to fill a six year term March 1, 2008 -March 1, 2014; Airport Zoning Brd
of Adjustment to fill an unexpired term plus afive-year term ending December 31, 2011;
Airport Zoning Commission to fill asix-year term January 1, 2006 -December 31, 2011;
Board of Adjustment to fill afive-year term January 1, 2008 -January 1, 2013; Historic
Preservation Commission for two vacancies (one - At Large and one -Longfellow
Complete Description
January 15, 2008
Page 5
Representative) to fill three-year terms March 29, 2008 -March 29, 2011; Senior Center
Commission to fill three-year terms January 1, 2008 -December 31, 2010;
Telecommunications Commission for two vacancies to fill three-year terms March 13, 2008 -
March 13, 2011; Youth Advisory Commission for atwo-year term January 1, 2008 -
December 31, 2009, Age 18 to 21 on the date of filing; Youth Advisory Commission for an
unexpired plus atwo-year term ending December 31, 2009, Age 18 to 21 on the date of filing.
Applications must be received by 5:00 p.m., Wednesday, January 23, 2008. [Staff will not
publish additional notices after a period of six publications; but will continue to advertise
vacancies with postings and on the Council agenda. However, no additional publication
costs will be incurred.]
Moved by Correia, seconded by Wright, to make the following appointments: Ross
Wilburn to the newly created Coalition of Cities and Regenia Bailey as alternate; Karen Leigh,
809 E. Bloomington Street, to the Board of Adjustment to fill an unexpired term ending
January 1, 2009; Scott McDonough, 117 Richard Street, to the Board of Appeals (At-Large)
to fill an unexpired term ending December 31, 2011. The Mayor declared the motion carried
unanimously, 6\0, O'Donnell absent.
Council Member Correia distributed information on the Free Tax Help clinics starting
February 3.
Council Member Hayek thanked Council and City staff for the warm welcome he
received as a new Council Member.
Council Member Wilburn welcomed new Council Members Hayek and Wright;
announced he would be stepping down as Executive Director of The Crisis Center, and has
accepted a position with the Iowa City Community School District; he thanked Council, the
City, and the community for their support of the Crisis Center and stated he was awaiting a
decision from the City Attorney on when he could begin voting on block grant and aid to
agencies funding matters.
Council Member Champion welcomed new Council Members, and stated The Crisis
Center would miss Wilburn and the School District was lucky to have him.
Council Member Wright seconded Council Member Hayek earlier remarks and thanks
City staff for all their help, and appreciated the opportunity to serve in this capacity; noted the
January 26 fundraising dinner fir Darfur at the Nile Valley Restaurant from 5-7PM and the
Federation of Labor Chili supper January 17.
Mayor Bailey welcomed Council Members Wright and Hayek; and wished Council
Member Wilburn the best in his new position with the School District.
Moved by Wilburn, seconded by Hayek, to adjourn meeting at 7:55 p.m. The Mayor
declared the motion carried unanimously, 6/0, O'Donnell absent.
Regenia D. Bailey, Mayor
Marian K. Karr, City Clerk
01-29-08
r 3a 4
~.~,~,®~r„~ CITY OF IQWA CITY
~ RA~C~L~~
~E ~
Date: January 14, 2008
To: Mayor and City Council
From: Marian K. Karr, City Clerk
Re: Council Work Session, January 14, 2008, 5:45 PM in Emma J. Harvat Hall
Council: Bailey, Champion, Correia, Hayek, O'Donnell, Wilburn, Wright
UISG Rep.: Volland
Staff: Helling, Dilkes, Karr, O'Malley, Hargadine, Rocca, Davidson, Craig
(A complete transcription is available in the City Clerk's Office)
BUDGET/FIRE CHIEF 8~ POLICE CHIEF Q8~A (IP3 of 1/10 Information Packet)
Police Chief Hargadine and Fire Chief Rocca presented a power point presentation regarding
budget requests (on file).
PLANNING 8~ ZONING ITEMS
PCD Director Davidson present for discussion:
B. APPROVING THE EXTRATERRITORIAL FINAL PLAT OF LYN-DEN HEIGHTS, PART III
PHASE I, JOHNSON COUNTY, IOWA.
COUNCIL APPOINTMENTS
Coalition of Cities -Council Member Wilburn; Mayor Bailey serving as alternate
Board of Adjustment -Karen Leigh
Board of Appeals -Scott McDonough
AGENDA ITEMS
1. (Agenda item # 8 -ordinance amending Title 7, entitled "Fire Prevention and Protection,°
...to provide that fees for false alarms be set by resolution, to clarify when a false alarm fee
is assessed, to eliminate the requirement to submit certain information, and to amend
definitions.) Fire Chief Rocca present for discussion.
2. (Agenda item # 9 -resolution approving and authorizing ....agreement for the administration
of four downtown Iowa City kiosks .... Downtown Association.) PCD Director Davidson
present for discussion.
Council Work Session
January 14, 2008
Page 2
3. (Consent Calendar # 5b(7) -Parks & Recreation minutes) Council Member Correia noted
discussion in the minutes regarding submission of a CAT grant application for the Sand
Lake area and questioned the status of the application. ICM Helling will follow up with staff
and provide a memo on the status.
4. (Agenda item # 4 -Student Citizenship Awards) Mayor Bailey suggested a Council
Member assist her in presenting the awards, and suggested involving Council Members who
reside in the district or neighborhood that the school is located. It was agreed that Mayor
Pro tem O'Donnell would assist in the Lincoln awards and Council Member Wright for the
Horace Mann awards at the formal meeting the next evening.
COUNCIL TIME
1. Mayor Pro tem O'Donnell noted previous concerns regarding additional handicap parking in
front of the Library. ICM Helling stated he had discussed this with Library Director Craig and
she would be taking it to the Board for a recommendation.
2. Council Member Champion re-stated her previous concerns regarding unused commercial
parking on Iowa Avenue and the commercial parking that occurs on Dubuque Street,
Majority agreed to add "commercial vehicle congestion downtown" to the pending list of
items for an upcoming work session.
3. Mayor Bailey requested that the Economic Development Committee meeting packets be
handled the same as all other Boards and Commissions and not distributed in their entirety
in the Council information packet. Majority agreed and asked that any Council action
requested on an application have the application included in the council agenda packet.
4. Mayor Bailey suggested adding an item to each work session agenda to provide for
discussion of upcoming community events and a council presence at each.
• Chamber Banquet (1/17) -Hayek, Bailey, Correia attending social hour
• Housing Summit (1/18) -Correia and Hayek
City Clerk Karr reminded Council to notify her of any function that they would be attending
that will require City registration and/or payments and she would handle the arrangements.
BUDGET/HIRING PRIORITIES
ICM Helling handed out "Budget '09 - Pending Discussion Items".
After discussion, Council agreed to the following Public Safety hiring priorities:
^ Retain 3 new firefighters in the budget for the next three years for a total of 9
^ Retain 2 new Police officers in the FY09 budget and monitor;
not retained in FY10 or FY11
^ Move forward on 5 CEO's (Police) as outlined
Council discussed possible funding sources and agreed to continue discussion next week.
Meeting adjourned 9:10 PM.