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HomeMy WebLinkAbout2002-11-05 Info Packet of 10/31 CITY COUNCIL INFORMATION PACKET CiTY OF IOWA CITY October 31,2002 www.icgov.org NOVEMBER 4 SPECIAL FORMAL ITEMS IP1 Agenda: November 4 Special Formal Meeting I NOVEMBER 4 WORK SESSION ITEMS IP2 Memorandum from City Clerk: Proposed 2003 Meeting Schedule and Budget Work Sessions I MISCELLANEOUS ITEMS IP3 Letter from City Manager to Doug True (U of I): Melrose Avenue-Grand Avenue Area Traffic Study IP4 Memorandum from City Clerk: Clarification of Initiative Procedure IP5 Memorandum from City Clerk: October 21 Council Work Session IP6 Memorandum from Community and Economic Development Coordinator: Review of CDBG Application from Revolt Skateboard Park IP7 Letter from Dan Greenwald (lC Babe Ruth League) to Parks and Recreation Department: Appreciation IP8 Letter from Peter and Elizabeth Riesz to Tom Brase (SEATS): SEATS Service IP9 Iowa City Police Department Monthly Liquor License (OFF PREMISE SALES) Report - September 2002 IP10 Iowa City Police Department Use of Force Report - September 2002 IPll Article (American City and County): The Makings of a High Credit Rating [Atkins] Distributed at 11/4 Work Session: Letter from Johnson County SEATS and Director of Parking & Transit: Renewal of Contract October 31, 2002 Information Packet /continued) 2 I PRELIMINARY/DRAFT MINUTES I IP12 Housing and Community Development Commission: October 17 CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY October 31,2002 www.icgov.org I NOVEMBER 4 SPECIAL FORMAL ITEMS I IPI Agenda: Special Formal Meeting SESSI( ITEMS IP2 Memorandum from Clerk: Proposed 20( g Schedule and Budget Work Sessions MI~ :ELLANEO ITEMS IP3 Letter from City Manag J of I): Melrose Avenue-Grand Avenue Area Traffic Study IP4 Memorandum from City Clerk: Cia= :ation of Initiative Procedure IP5 Memorandum from City Clerk: ' 21 Council Work Session IP6 Memorandum from Commun Economic Development Coordinator: Review of CDBG Application : Skateboard Park IP7 Letter from Dan Greenwald 3 Babe League) to Parks and Recreation Department: Appreciation IP8 Letter from Peter and Riesz to Tom (SEATS): SEATS Service IP9 Iowa City Police Depa, : Monthly Liq iFF PREMISE SALES) Report - September IP10 Iowa City Police De 3rtment Use of Force Report. 2002 IPll Article (American and County): The Makings a High Credit Rating [Atkins] PRELIMINARY/DRAFT MINUTES '~ IP12 Housing an .'ommunity Development Commission: October 17 Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. Iowa City -' City Council Agenda Special Formal Or. OF IOWA CITY November 4, 2002 - 6:30 p.m. Civic Center- Harvat Hall 410 E. Washington Street www.icgov.org ITEM 1. CALL TO ORDER. ROLL CALL. ITEM 2. PLANNING AND ZONING MATFERS. a. Consider an ordinance vacating the twenty-three foot wide Grand Avenue Court right-of-way, commencing from the north right-of-way line of Melrose Avenue and extending northward for a distance of two hundred ninety-five feet. (Second Consideration) Comment: At its August 15 meeting, by a vote of 6-1 (Shannon voting no), the Planning and Zoning Commission recommended approval of the proposed vacation, subject to creation of utility easements where necessary, and subject to agreement by The University of Iowa that it will comply with the Iowa City Historic Preservation Ordinance regarding the Cannon-Gay House, a National Register-listed house and designated Iowa City Historic Landmark at 320 Melrose Avenue. A joint meeting of the Planning and Zoning Commission and City Council was held on October 7, 2002. Letters were received from The University of Iowa dated October 3 agreeing to the conditions. At the Council work session of October 21, staff was direct to pursue a transportation study in this area. This item is on for expedited consideration at the request of the City Council. Action: November 4, 2002 City of Iowa City Parle 2 ITEM 3. CONSIDER AN ORDINANCE AMENDING AN ORDINANCE AMENDING CITY CODE TITLE14, ENTITLED "UNIFORM DEVELOPMENT CODE," CHAPTER 5, ENTITLED "BUILDING AND HOUSING," ARTICLE E, ENTITLED "HOUSING CODE" TO REQUIRE THAT ALL LANDLORDS AND TENANTS EXECUTE AN INFORMATIONAL DISCLOSURE AND ACKNOWLEDGEMENT FORM AND BY DELETING THE REQUIREMENT THAT THE CITY PROVIDE WRI'I-I'EN NOTICE OF HOUSING VIOLATIONS BEFORE ISSUING A MUNICIPAL INFRACTION. (SECOND CONSIDERATION) Comment: This ordinance amends the Housing Code to require that landlords and tenants sign a form acknowledging specified information including the maximum occupancy of the rental unit, the names of all tenants, the City's web site, the "disorderly house" code provision, and responsibility for snow removal and lawn mowing. Staff estimates that it will take three years to determine the maximum occupancy for each of the approximate 15,000 rental units. Both the maximum occupancy and the form will be available on the City's web site. The ordinance also amends the Housing Code to delete the requirement that the City provide written notice before a municipal citation is issued, although staff anticipates that it will continue to provide written notice in nearly every situation. This ordinance resulted from a recommendation by the Neighborhood Housing Relations Task Forced. Staff and the neighborhood representatives of the Task Force are requesting that this be expedited. An earlier version of this ordinance was set for "pass and adopt" at the October 22 Council meeting, at which time the Greater Iowa City Apartment Association sought amendments. Neither staff nor the neighborhood representatives opposed the Apartment Association's recommendations, and Council adopted them. Because one of the amendments was a substantial change to the initial draft, the revised ordinance had its first reading on October 22 rather than its third. The Greater Iowa City Area Apartment Association does not resist this expedited process. Action: ITEM 4. ADJOURNMENT. NOW AVAZLABLE: City Council Agenda support documents on-line at www.icgov.org/councilagendas.asp city Council Znformation Packets on-line at www.icgov.org/counciipackets.asp City of Iowa City MEMORANDUM "'fiATE: October 31, 2002 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk [~3~'y~ RE: Proposed 2003 Meeting Schedule and Budget Work Sessions Council should be receiving copies of the proposed budget in December. As you are aware the budget must be certified to the State by March 15. Typically the City Council has set aside three work sessions for review of the budget prior to the setting of the hearing. In the absence of setting special meetings the budget public hearing would be set on February 4 and held on February 18. The resolution adopting the budget would be considered at your regular Council meeting of March 4, although could be considered at the same meeting as the public hearing. A staff proposed schedule is being presented for your deliberation. Monday, January 6 - Regular Work Session (6:30 PM) Tuesday, January 7 - Regular Formal (7:00 PM) Monday, January 13 - Budget Work Session (TBA) Tuesday, January 14 - Budget Work Session (TBA) Monday, January 20 - C~ty Holiday Tuesday, January 21 - Special Work Session (TBA) Regular Formal Meeting (7:00 PM) Monday, January 27 - Budget Work Session (if needed) (TBA) Tuesday, January 28 - Board/Commission/Organization Budgets (7:00 PM) I have also attached a 2003 regular meeting schedule (first and third Tuesday). Please bring your personal calendars to Monday's work session. Attaclunent: 2003 Meeting Schedule 2003 January 2003 February 2003 S M T W T F S S M T W T F S 1 2 3 4 1 5 6~ 8 91011 2 3(~ 5 6 7 8 12 13.1..4 15 16 17 18 9 10 1._~12 13 14 15 19 20~8 22 23 24 25 16 17 ~8,~19 20 21 22 26 27 29 30 31 23 24 25 26 27 28 March 2003 April 2003 S M TW T F S S M TW T F S 1 2 3 5 6 7 8 6 7 10 11 12 9 10 12 13 14 15 13 14 lq.~16 17 18 19 16 17(~J 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 30 31 May 2003 June 2003 SM TW T F S SM TW T F S 123 1 2~4 5 6 7 4 5 ~ 7 8 910 8 9 1~0.1112 13 14 25 26 28 29 30 31 29 30 July 2003 August 2003 S M~W T F S S M TW T F S 2 3 4 5 1 2 6 7 8 9 10 1112 3 4(~ ~ 7 8 9 13 14(~16 17 18 19 10 11 1 14 15 16 20 21 22 23 24 25 26 17 18(~20 21 22 23 27 28 29 30 31 24 25 26 27 28 29 30 31 September 2003 OctOber 2003 M W T F S SM TW T F S 1 34 5 6 234 7 8 10 11 12 13 5 6~ 81 9 10 11 14 15~6)17 18 19 20 12 13 14 15 16 17 18 21 22 23 24 25 26 27 19 20~22 23 24 25 28 29 30 26 27 28 29 30 31 November 2003 December 2003 SM F S S 1 1 4 5 6 2 3~ 5 6 7 8 7 8 9 10 11 12 13 910 11 12 13 14 15 14 15(~17 18 19 20 16 17~5 19 20 21 22 21 22 23 24 25 26 27 23 24 26 27 28 29 28 29 30 31 30 I- IP3 Douglas K. True, Vice President The University of Iowa 105 Jessup Hall Iowa City, IA 52242 Re: Melrose Avenue-Grand Avenue Area Traffic Study Dear Doug: The City Council has directed City staff to coordinate the traffic study between the City and the University in the Melrose Avenue-Grand Avenue area. We are proceeding with the understanding that this study is not impacted by the City Council's possible reconsideration of the proposed Grand Avenue Court vacation. We would appreciate your letting us know at your earliest convenience who the traffic study committee players will be on the University's end, so we can get an initial meeting scheduled. The City Council has directed us to include a representative from the Melrose Avenue Neighborhood Association on the traffic study committee. The neighborhood group has appointed Jean Walker as their representative, and the City Council has indicated they would like her to be a functioning member of the committee. Jean has strong feelings about the proposed vacation of Grand Avenue Court, but she has been informed that this is not the focus of the traffic study. The traffic study is to determine if realignment of Melrose Avenue is desirable between Melrose Court and Riverside Ddve, if and when such a realignment would occur, and how it would be paid for. I have asked Jeff Davidson to coordinate the traffic study, and Karin Franklin, Rick Fosse, and Brian Boelk will participate from City staff. We do not believe this will be an adversarial process; I personally believe that the City's interests are served by the University's continued development in the area, and the University will benefit from a functional arterial street system. I also believe we can enhance circulation for pedestrians and bicyclists in accordance with your Campus Planning Framework. Once J hear from you or the staff person you assign, we can also address the issue of a consultant to assist us with the study. We have assumed the cost of the study will be split equally between the University and the City. Our staff has a consultant recommendation we believe would be effective to assist us with this study. We of course are open to suggestions. Feel free to contact me if you have any questions. Sincerely, Stephen O. Atkins City Manager cc: City Council Jeff Davidson Karin Franklin Rick Fosse Brian Boelk Mgr\ltr\truel0 29-02 doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356-5000 · FAX (3(9) 356-5009 City of Iowa City IP4 i- MEMORANDUM DATE: October 30, 2002 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk ~ RE: Clarification of Initiative Procedure On October 21, 2002 an affidavit to commence initiative proceedings was filed in my office which proposes an ordinance restricting the sale of brewed coffee to organic, fair- trade, or shade-grown certified coffee. My office has received a number of questions regarding the procedure and I wish to clarify that procedure via this memo. Article VII of the City Charter sets forth the procedures, and can be found on the City's website, or is available in the Clerk's office or at the Public Library. To summarize: 1. The affidavit to commence simply stated an intention to secure the required number of signatures for submission to the City Council. 2. Petitioners have six months to secure the required 2,667 (25% of voters in the 2001 City election) qualified electors (living in Iowa City and registered to vote and submit to the City Clerk. 3. The City Clerk has 20 days to verify the signatures. a. If verified sufficient, the Council must promptly act upon the ordinance within 60 days or forward the matter to the voters. b. If verified as insufficient, the petitioners are notified via certified mail and given one opportunity to amend. Within two days of receipt of the notice the petitioners must file notice of their intent to amend with the City Clerk, and then within 15 days of receipt of the notice must file supplementary petitions. The petitioners may request that the Clerk's determination of insufficiency be reviewed by the City Council. Staff will keep you informed of the progress of this procedure. Please feel free to contact me with any questions you may have. U: initiative procedure,doc City of Iowa City MEMORANDUM Date: October 21, 2002 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, October 21, 2002, 6:30 PM in Emma J. Harvat Hall Council: Champion, Kanner, Lehman, O'Donnell, Pfab, Vanderhoef, Wilburn Staff: Atkins, Helling, Dulek, Holecek, Karr, Davidson, Brotherton, Franklin, O'Neil, Hardy, Nixon Tapes: 02-78, Side 2; 02-82, Both Sides; 02-83, Side 1 (A complete transcription is available in the City Clerk's Office) ADDITIONS TO THE AGENDA Majority of Council agreed to add Duds 'N Suds liquor license to the agenda. In response to a request from Council Member Kanner to add a motion changing his vote on the final reading on the municipal infractions on October 8, there was not agreement to add the item to the agenda. PCRB VIDEO Council stated they felt the video was well done, and complimented Cable staff. POLICE ALCOHOL VIDEO Sgt. Brotherton distributed copies of the script and present for discussion. Council encouraged pursuing television and newspapers to publicize the video, and make it available to the University for residence hall orientation and the Inter-Fraternity Council for rush week as well. PLANNING & ZONING ITEMS PCD Director Franklin presented information on the following items: A. Setting a public hearing for November 5 on an ordinance amending Title 14 Entitled 'Unified Development Code,' Chapter 6, Entitled 'Zoning,' Adicie U, entitled 'Administration and Enforcement,' Section 7 Entitled 'Violations and Penalties' To Increase the Municipal Infraction Civil Fines for Violating the Zoning Code. B. Setting a public hearing for November 5 on an ordinance to vacate the northern 2' of Benton Street beginbing 60' east of Gilbert Street and ending at Maiden Lane. (Steve/VAC02-0005) Council Work Session October 21, 2002 Page 2 C. Ordinance changing the zoning designation from Low-Density Multi-Family (RM-12) to Sensitive Areas Overlay Low-Density Multi-Family (OSA-12) on 1.06 acres to allow a 14-unit multi-family building located on the west side of First Avenue south of Stuart Court. (Second Consideration) D. Ordinance changing the zoning designation from 1) High Density Multi-Family Residential, RM-44, to Medium Density Multi-Family Residential, RM-20 with a Conditional Zoning Agreement, for an 8.69-acre property located north of Highway 1 and west of Miller Avenue; 2) Community Commercial, CC-2, to Medium Density Multi-Family Residential, RM-20 with a Conditional Zoning Agreement, for a 1.45-acre property located north of Highway 1 and west of Miller Avenue; and 3) Medium Density Single-Family Residential, RS-8, to Community Commercial, CC-2, for a 1.45-acre property located north of Highway 1 and west of Miller Avenue. (RuppeWREZ02-00013) (Second Consideration) E. Ordinance vacating portions of the Harrison Street and Prentiss Street rights-of-way and an adjoining alleyway, west of Madison Street. (University of Iowa/VAC02-00004) (Second Consideration) F. Ordinance vacating portions of Front Street and Prentiss Street generally located south of Burlington Street and west of Madison Street. (CRANDIC/VAC02-00002) (Second Consideration) G. Ordinance amending the Zoning Code, Section 14-6H-1, General Industrial Zone, to allow repair of commercial and industrial trucks as a provisional use. (Pass and Adopt) H. Resolution approving the final plat of Windsor Ridge Part 16, a 6.94-acre, 5-lot residential subdivision located at the intersection of Ashford Place and Camden Road. (SUB02-00014) I. Letter to the Johnson County Board of Supervisors recommending approval of a rezoning from Al, Agricultural, to CP2, Planned Commercial for 54.8 acres located south of Herbert Hoover Highway and west of Interstate 80 subject to conditions pertaining to traffic improvements and sanitary sewer treatment. (CZ02-012) AGENDA ITEMS 1. Council Member Kanner noted that in the 2003 Board and Commission Annual Report, the Animal Shelter stated their interest in doing a leashless dog area, and questioned if they were working with the Parks & Recreation Commission. The City Manager stated he assumed they were but would provide an update memo on the matter. 2. (Consent Calendar flag - Harold Stager e-mail regarding sale of water plant) In response to Counci~ Member Vanderhoef, the City Manager stated the sale was stiJl not finalized, and the money would go into water reserves revenue (water fund overwhelmingly, and remaining monies distributed in accordance with how the project was financed). The City Manager will respond with a short note and copy Council. Council Work Session October 21, 2002 Page 3 3. (Item #7 - Airport Zoning) In response to a question regarding protection zones, the Mayor stated the item was scheduled for separate discussion later in the meeting. 4. (Item #12 - Ordinance ... lease addendum) In response to Council Member Vanderhoef, Asst. City Attorney Holecek and PCD Director Franklin stated the addendum refers to occupancy of unrelated individuals, and doesn't address family as defined in the Zoning Ordinance. COMPREHENSIVE PLAN UPDATE.(IP1 of 10/17 Info Packet) PCD Director Franklin present. After discussion majority of Council agreed not to make any changes to the Comprehensive Plan at this time. MELROSE AVENUE TRAFFIC STUDY (IP2 of 10/17 Info Packet) Asst. PCD Director Davidson noted that the City does not have the ability to condemn University property as they do with private property; study area would be intersection of Melrose and Melrose Ct. to the intersection of Riverside Drive; meetings with the City, University, neighborhood representative and consultant, would not be open public meetings. STAFF ACTION: Hire consultant and provide periodic updates to Council on progress of the study aiming for completion in six months. (Davidson) AIRPORT ZONING (Agenda Item #7) Airport Manager O'Neil introduced Howard R. Green consultant Dick Blum and Airport Zoning Commission Chair Jerry Full. Consultant Blum presented an overview of the plan. COUNCIL TIME None Meeting adjourned 9:20 PM. City of Iowa City IP6 MEMORANDUM DATE: October 30, 2002 l TO: Council Economic Development Committee i FROM: Steven Nasby, Community and Economic Development Coordinator ""~- '~ RE: Review of CDBG Application from Revolt Skateboard Park On October 17 the Council Economic Development Committee met to consider an application to the CDBG Economic Development Fund from Revolt Skateboard Park. At that meeting the Council Economic Development Committee requested additional information. Revolt Skateboard Park has submitted the following items: · Summary of Gross Sales · Basis for Financial Projections - Sales and Income · Clarification of Expenses (2001 Tax Return - Line 22) A meeting of the Council Economic Development Committee is scheduled for 10:00 a.m. on November 6, 2002 (Agenda enclosed). If you have any questions or need additional information please contact me at 356-5248. Cc: Steve Atkins, City Manager Karin Franklin, Director of Planning and Community Development William De Souza Lobo, Revolt Skateboard Park Enclosures Steven Nasb¥ From: William De Souza Lobo [william@revoltskateboardshop.com] Sent: Wednesday, October 30, 2002 6:55 PM To: Steven Nasby Subject: RevoJt Steve, Here's the reasoning behind my projections for 2003. Since opening in September of 2000 Revolt Skateboard Shop has doubled its sales every year. With the rebuilt park we will accommodate twice as many people, ad to this increased awareness of Revolts existance throughout the midwest, the growing popularity of skateboarding and added advertising investment, it is safe to say the projections are very realistic and attainable. GROSS SALES TO DATE: $60,839.58 COST OF GOODS SOLD: $21,103.05 NET SALES TO DATE: $39,736.53 Thanks William De Souza Lobo Page 1 of 1 Steven Nasby From: William De Souza Lobo Sent: Monday, October 21, 2002 1:50 PM To: Steven Nasby Subject: additional info Steven, Here is the information the council members requested. Line 22 on the 2001 schedule C tax return reffers to the merchandise purchased be for the end of the calendar year. The reason the amount ($27,155) is higher than the gross sales for 2001 ($22.967) is due to the purchase of merchandise at the en of the year when the business relocated. Sales to date (profit) Skateboard Decks: $6,125.00 Skateboard Parts: $3,700.00 Shoes: $4,461.53 Attendance Fees: $21,250.00 Soft Goods (clothing): $3,45Q00 Videos: $750.00 Total Profit to Date: $39,736.53 I hope this answers all questions. Thanks William De Souza 10/21/2002 AGENDA City of Iowa City City Council Economic Development Committee Wednesday, November 6, 2002 10:00 a.m. Lobby Conference Room Civic Center 410 East Washington Street 1. Call to Order 2. Old Business - Discussion and Recommendation on CDBG Request from Revolt Skateboard Shop 3. Other Business 4. Adjournment Iowa City Babe Ruth League P.O. Box 731 Iowa City~ Iowa 52244-0731 OctOber 22~ 2002 Iowa City Parks and Recreation Department [~'~ 220 S. Gilbert St. Iowa City, IA 52240 ATTN: Hr. Mike Moran Dear Hr. Moran: We want to thank you for all of your cooperation with our recently completed Fali Baseball League. Our league ran quite smoothly this year, and the weather certainly favored us. We are most appreciative of the efforts of your staff in preparing the facilities for our games. Many of the parents of our players commented on the fine facilities available at Mercer Park. Again, thank you so much for your cooDeration. Yours truly, Dan Greenwald, Vice~President~ Board of Director~ 2411 Tudor Drive Iowa City, Iowa 52245 October 23, 2002 Mr. Ed Evans Manager of Scheduling SEATS 2000 James Street Suite 111 Coralville, Iowa 52241 Dear Mr. Evans: Thank you for the letter of October 18th which we received today in response to our request for Sarah's SEATS rides beginning November 15th. The schedule as presented looks satisfacto~ with thc exception that: Friday morning's request is not included on the schedule. rd i Enclosed is the original request with Friday s schedule circled. We would appreciate a revision of the letter with Sarah's complete schedule included. Thank you. Sincerely,~.~__.& ~. ~ Eli~eth D. Ri,~, Peter-C. Riesz .~_~ ce: Mr. Tom grase, Director, SEATS v~rnie Lehman, Mayor, Plea.ge copy for City Council Ron Logsden Nicole Sheldon, Case Manager, DHS Ron Schieffer, Director, Reach for Your Potential . Sarah Reisetter, Service Coordinator, Reach for Your Potential 2411 Tudor Drive Iowa City, Iowa 52245 September 27, 2002 Mr. Tom Brase, Director SEATS 2000 James SWeet, Suite 111 Coralville, Iowa 52241 Dear Ms. Brase: Our daughter, Sarah Riesz, has moved to a supported living house at 2307 Catskill Court. This letter outlines our request for her transportation by SEATS, as in the past, fi.om November 15t~ until the weather improves, probably March 15t~. She works at Target in Coralville on Tuesday, Wednesday and ]]aursday mornings. She works at Iowa State Bank, downtown, every afternoon. She goes to Nautilus workout center on Monday and Friday mornings. Beginning Novembe? !5~ from 2307 Catskill Court: pick up so that she arrives at Target no later than 8:20 AM. and no earlier than 8:05 AM. Suggested window: Tuesday, Wednesday, Thursday, pick-up between 7:35 AM- 8:05 AM Beginning December 1st addmfrom 2307 Catskill Court: Mornings Monday: arrive at Nautilus between 9:15 and 9:30 AM (9:30 ideal) Suggested window: 8:45 - 9:15 AM S aY: arrive at Nautilus between 8:20 and 8:40 AM. (8:30 ideal)--]~ uggested window: 7:55 AM - 8:25 AM Afternoons: return to Catskill Monday pick-up at Iowa State Bank: between 3:45 and 4:15 PM. Sarah leaves work earlier that day for a cooking lesson at home. Tuesday through Friday: pick-up at Iowa State Bank between 4:15 and 4:45 PM. The above were part of her ride system fi.om home last year. With regard to ride parameters issued last year: I. We assume that the scheduling is arranged for "Requests for Drop-offTime." This is important, since Sarah must punch in at Target T, W, Th at 8:30 A.M. and on Friday at the bank at 1:00 p.m. 2. In reading the guidelines, it appears that when drop-ofttimes are the basis for scheduling, that a person can arrive 2 hours prior to the request. Please clarify that the guideline means that Sarah could arrive at Target at 6:20 AM. I hope is not the case. 3. We can work within the 30 minute window for pick-up.. 4. We recognize that weather may sometimes interfere with service regularity. 5. We ~cognize that there may be a 55 - minute permissible ride. Hopefully this will occur rarely. Please confirm with us by letter and with the Catskill House the SEATS schedule. As you know, after two unreliable years, last year's service went well. We look forward to a smooth beginning to this winter's service and acknowledge that it is a shared service. Sincerely, Elizabeth D. Riesz Co -Guardian Peter C. Riesz Co-Guardian Cc: Joe Fowler, Director, Iowa City Parking and Transit r,_~ -.-- Ron Logsden, Manager, Iowa City Transit Johnson County Board of Supervisors (please copy for Board) Emie Lehman, Mayor (please copy for City Council) :~-: ' ' .~- Nicole Sheldon, Case Manager, Dept. of Human Services ~> .--~ Jeannine Scandridge, Co-Director, Rural Employment Alternatives Ron Schieffer, Director, Reach for Your Potential (354-2983) Sarah Reisetter, Service Coordinator, Catskill House Catskill House telephone: 351-9459 Catskill address 2307 Catskill Court (52245) Iowa City Police Department Monthly Liquor License (OFF PREMISE SALES) Report September 2002 YEAR 2002 Monthly Total Year to Date Totals ArrestJVisit BuSiness Name A ' YTD A&J MIND MART - 2153 ACT CIR. ~ 0.00 AAJAXXX LIQUOR STORE 3 0.00 BIG KMART-HOLLYWOOD BLVD j 0.00 CUB FoO~ : ~ 0.00 DAN'S SHORT STOP CORP 3 0 0.00 DELi~MART ~ MORMON TREK / 0.00 ~ELIMART - E. BENToN 0.00 DEL MART-HWY 1 2 0.00 DELIfvlART-LWR MUSCATIN~ i 1 , 8 0 0.00 DOC'S STANDARD ~ ' 0 0 0.00 DRUGTOWN 1 0 0.00 EAGLE FOOD CENTER- N.DOD. 0.00 FAREWAY STORES INC 0.00 GASBY'S - S. GILBERT 5 0.00 3 0.00 HANDIMART - DUBUQUE ST. 1 12 0 0.00 HANDIMART - N.DODGE 0.00 HANDIMART- WILLOWCREEK 0.00 HARTIG DRUG - MORMON TREK 0 0.00 HAWKEYE CON ST-KIRKWOOD 3 0 0.00 HAWKEYE CON ST - Commerce 1 0 0.00 HY-VEE- N. DODGE ST ~ 1 0 0.00 HY-VEE- S. l ST AVE 0 0.00 HY-VEE- WATERFRONT 0.00 JOHN'S GROCERY lNG 0.00 KUM 8, GO -MORMON TRE~ 0.00 KUM & GO - GILBERT 3 20 0.00 KUM & GO- S. RIVERSIDE 1 7 0 0.00 KUM & GO- W. BURLINGTON ST ' 10 0 0.00 L&M MIGHTY SHOP INC 3 0 0.00 LINN STREET CAFE ¢ 0.00 MINI MART 0.00 NEW PIONEER COOP 0.00 NORTH DODGE EXPRESS . 0.00 ON THE GO CONV. STORE INC. 3 0.00 OSCO DRUG : 0 0.00 Column A is the number of times a license holder is visited specifically checking for underage sales. Column B is the number of people charged with possession under the legal age. Note this rs not the total number of charges. Iowa City Police Department Monthly Liquor License (OFF PREMISE SALES) Report September 2002 YEAR 2002 IMonthl¥ Total Year to Date Totals Arrest/Visit Business Name I AI i _B I A i I B I YTD PETRO-N-PROV S OHS 1 0 ~ 0.00 PIZZA PALACE 0 0 ~ 0.00 , RUSS' AMOCO SERV CE 0 ~ ', 0 ~ 0.00 · ~ 0 O0 SUBURBAN AMOCO , 5 0 I ' SUBURBAN AMO~0:KEoKuK ~ 4 0 ~ 0.00 T&M MINI MART ', ~ 2 0 ~ 0.00 TOBACCO OUTLET PLUS- S. RIV " 0 i';i ', 0 j 0.00 WALGREENS 1 0 ~ 0.00 TOTAL I ll: i01 14441 101 I 0.00 Column A is the number of times a license holder is visited specifically checking for underage sales. Column B is the number of people charged with possession under the legal age. Note this is not the total number of charges. SEPTEMBER 2002 OFFICER DATE CASE # INCIDENT FORCE USED 55,14,93 9-1-02 2-8216 An'est Officer observed an individual urinating in public. The subject ran upon seeing the officer. Officers caught the subject and directed him to the grotmd where he continued to resist. Officers used hands on controls to subdue the subject. 60 9~2-02 2-8266 Arrest Two subjects had committed a public offense and ran from the officer. The subjects disappeared into heavy brash. The officer drew his sidearm while searching. 33,32,6 9-2-02 2-8274 Armed Subject Officers responded to a report of a large fight that also involved a subject in a vehicle armed with a gun. Officers initiated a traffic stop on the suspected vehicle and drew sidearms for officer safety. Sidearms were returned to their holsters once it was determined that the subject was unarmed 33 9-3-02 2-8300 Warrant Service Officers were serving an arrest warrant for an individual who had history of assaulting and disarming officers. Officer drew his sidearm upon making entry imo the residence for safety. 11 9-7-02 2-8458 Disorderly Conduct Officers observed an altercation and responded to investigate. One of the participants refused to cooperate and attempted to walk away. Officer attempted to detain the subject from leaving by holding his shirt. The subject then further resisted and the officer directed the individual to the ground to gain control. Subject continued to resist and was exposed to chemical agent to gain compliance. 19 9-7-02 2-8467 Traffic Stop Driver failed to stop the vehicle after officer activated lights and siren. Officer pursued the vehicle. 43,45 9-7-02 2-8479 Juvenile charged Officers received a stolen bicycle report and observed juveniles with the OFFICER DATE CASE # INCIDENT FORCE USED bicycle. Juveniles would not accompany the officer to the squad car to go to the police station. Officers used hands on controls to place juvenile in the vehicle for transport. 36 9-13-02 2-8719 Arrest Subject was in the process of being issued a ticket for disorderly house. Subject then refused to sign the ticket. When told he was under arrest the subject pulled away and resisted officers. Subject was directed to the ground to gain control and also exposed to chemical agent to effect handcuffing. 58 9-13-02 2-8764 Arrest Officers were conducting a bar check and encountered subject who was placed under arrest. Subject refused to submit to handcuf£mg. Officer used hands on techniques to effect the arrest. 58,19 9-18-02 2-9011 Arrest A subject threw something at officers then ran. Officer apprehended the subject and directed him to the ground. Subject continued to resist and was exposed to chemical agent. 58 9-20-02 2-9086 Arrest Officer was conducting a bar check and placed a subject under arrest. Subject resisted and officer used hands on techniques to effect handcuffing. 98 9-21-02 2-9145 Fight in progress While breaking up a fight between several individuals, one of the participants attempted to flee from the area. Officer caught up to the subject and directed him to the ground. 58 9-21-02 2-9147 Fight in progress Subject was interfering with officer's attempts to break up a fight between individuals. Officer attempted to expose subject to chemical agent but was unsuccessful. Subject later taken into custody without incident. 20 9-21-02 2-9149 Intoxicated person Subject was passed out in an alley. When awakened, subject became combative and attempted to strike officers with his fists. Subject was exposed to chemical agent. 34 9-24-02 2-9250 Ammal Report of an injured deer in the OFFICER DATE CASE # INCIDENT FORCE USED roadway. Officer dispatched the animal with service sidearm. 56,51 9-24-02 2-9270 Arrest Subject was charged with a public offense and rethsed to cooperate. Subject became combative and was exposed to chemical agent. Officers then used hands on techniques to control subject and effect handcuffing, 24,98 9-26-02 2-9317 Arrest Subject was placed under arrest and ran from officers. Subject was then apprehended after a foot chase. Subject continued to resist and was exposed to chemical agent. Officers also used hands on controls to effect handcuffing. 58,14 9-29-02 2-9436 Fight in progress One subject resisted arrest and ran. Officer exposed this subject to chemical agent and then used hands on controls to effect the arrest. Another subject interfered with officers and refused to obey commands to step back. Officers used hands on techniques to effect this arrest. CC: City Manager, Chief, Captains, Lieutenants, Training Sergeant, City Clerk, Library, Website The makings of a high credit rating ppnancial statements ofii~r rating agencies revenues, leaves the municipality exposed to erspective on how local government more risk. When vulnerable revenues fund policy and financial discipline interplay, a significant amount of operations, rating Because different municipalities offer a vari- agencies try to gauge how much of the risk ety of services that are funded from a vari- is mitigated by considering the way in which ety of sources, there is no standard analytic management budgets for such revenue, the technique that determines a municipality's presence of revenue alternatives, and the rating. However, all rating analyses start with existence of a reserve policy. the health and solvency of an entity's funds. Occasional draws on reserves are expected When determining financial health, rating for unforeseen emergencies or one-time pur- agencies consider the municipality's ability chases. However, when draws from reserves to provide services necessary to the com- are chronic and are necessary to support munity on an ongoing basis without erosion operations, financial health erodes. A histor- of fiscal position. At its most basic level, ical perspective offers analysts a track record increased solvency and liquidity is indicative of' how management reacts to imbalanced of fiscal health. However, a cash increase is operations. not a sufficient indication of improvement Analysts can gain insight about future if, for instance, the increase is derived from fiscal performance by determining whether a deferred expenses. Cash growth must be seen municipality has a tendency to exceed, meet in the context of the overall performance of or fall below originally adopted budget pro- the municipality's funds, jections. Surpluses may be a result of delayed By Iliana Pappas Solvency refers to having the assets to projects, awindfallofunanticipatedrevenues cover liabilities; however, solvent funds may or conservative revenue projections, while The author is an analyst for lack liquidity if non-cash assets do not con- deficits may indicate overly aggressive reve- New York-based Moody's Investors vert to cash before liabilities are due. Local nue projections, significant expenditure cost Service. governments can defend against short-term increases or one-time capital expenditures. liquidity risk by keeping enough cash in indi- · Liquid fund balances are key to evaluating vidual funds to cover short-term liabilities, financial strength, especially in funds that Besides an analysis of health and solvency, have minmml restrictions, such as the Gen- rating agencies rely on trends of receivables eral Fund. Examining reserves as a percent and payables to indicate the evolution of a of revenues in the General Fund provides municipality's financial position. For exam- a measure of security for access to funds in ple, payables that increase at a significant the event of emergencies. Analysts evaluate pace may indicate future financial stress on the strength of fund balances by determin- e municipality's resources, while increased ing if the ~serve levels can cover vulnerable receivables may indicate delays in revenue revenue sources and limitations on revenue- realization. Overall, rating analysts try to raising flexibility. All rating analyses start with the health and solvency of funds. determine how muc~n control a municipality Overall a credit rating reflects how credit has over its primary revenue sources. If the factors interact, and a review of financial majority of revenues are beyond a munici- data documents that interaction. Historical pality's control, the municipality must have financial data shows how a municipality counteractive measures in place, translates its resources, such as tax base While property taxes are the most predict- and wealth levels, to cash flow. To receive able revenue stream (as long as there is a suf- a high rating, municipalities should ensure' ficient allowance for uncollectibles), a high that money will be available for debt service dependence on economically sensitive rev- and that general operations will not erode enue sources, such as sales taxes or gaming financial position. ~r 8 October 2002 AMERICAN CITY ~- COUNTY MINUTES PRELIMINARY ~ HOUSING AND COMMUNITY DEVELOPMENT WEDNESDAY, OCTOBER 17, 2002- 6:30PM CIVIC CENTER- LOBBY CONFERENCE ROOM Members Present: Lori Bears, Amy Correia, Rick House, Jerry Anthony, Mark Edwards, Matt Hayek, Jayne Sandier, Morgan Hoosman Members Absent: John Deeth Staff Present: Tracy Hightshoe, Stephen Long City Council Members Present: None Others Present: Christine Canganelli, Patti Santangelo, Herb Hethcote, Wanda & Phil Daniel, Jesse Burns, Alaina Welch, James Thomas, Marilyn Belman Call to Order Rick House called the meeting to order at 6:30PM Public/Member Discussion of Items not on the Aqenda Matt Hayek was introduced. Election of Officers Nominations & Elections (Chair & Vice Chair)- House nominated Correia for Chair. Correia accepted the nomination. MOTION: House moved that Correia be elected Chair. Edwards seconded the motion. All in favor, motion passed 6-0 (Deeth, Hoosman & Sandier absent), Anthony nominated House for Vice Chair. House accepted the nomination. MOTION: Anthony moved that House be elected Vice Chair. Edwards seconded the motion. All in favor, motion passed 6-0 (Deeth, Hoosman & Sandier absent). Approval of the Sept 12 Minutes MOTION: Bears moved that the minutes of Sept. 12, 2002 be approved as submitted. Anthony seconded the motion. All in favor, motion passed 6-0 (Deeth, Hoosman & Sandier absent). Monitorinq Reports MECCA--Transitional Housing (House)- House read from a memo from Ron Berg. He informed the committee that they had taken possession of the building August 2002. Domestic Violence Intervention Program - Furniture Project (Sandier)- Sandier reported that she met with Kris Kincaid, who administers the program. They just moved into their new facility at the landfill and have a new shed for receiving. Families are asked to identify material needs before they arrive on the site. The program helps 10-'15 families a month. There are about 35 furniture projects in the US, some DDIP connected, and many charge a nominal fee for the furniture. She suggested that it might be appropriate for this project to charge a small fee, as well. They are currently backed-up 3-4 weeks on furniture pick- up. There is some question of the City taking over the program. All funds used. The $4500 went mostly to administrative costs; volunteers are needed. United Action for Youth--Facility Acquisition (Hoosman)- Long reported in Hoosman's absence that they have purchased the building at the new parking ramp on Iowa Ave. They are currently fundraising so that they can move in. Housing and Community Development (HCDC) October 17, 2002 Page 2 Public Meetinq - Review of the 2001-2006 Consolidated Plan (a.k.a. CITY STEPS) Long began by saying that this is the third public meeting on this subject (meetings were also held at the Local Homeless Coordinating Board & at the Broadway Neighborhood Center; both were well attended). The City finds it a good idea to review CITY STEPS annually because they feel it important to receive accurate community input for applications. Sandier arrives. Correia opened the public hearing: Herb Hethcote- said that he is on the Board of Directors of Emergency Housing. He pointed out places on pages 96, 92 & 89 where the data was either misleading or unclear. He wanted to make it clear that there is a great demand for emergency housing from June-August. He emphasized the need for flexibility in granting practices, to which Long answered that they already are flexible. Long said that there will be a change made to page 89 so that needs are broken down by shelter type. Hoosman arrives. Crissy Canganelli- She pointed out that nowhere does it show how many people were turned away. She asked that more accurate counting practices be employed and that the narrative portion of the text show that between 1980-2000 there was a 35% increase in the population of Johnson City, but a 25% decrease in general use homeless beds. She pointed out that urgency is missing from this document and needs to be added. Wanda & Phil Daniel- Wanda informed the committee that she is a 12 year resident, a city employee and a mother of three. What she needs help with is finding an affordable house. She asked if the committee would be able to help her in this endeavor. Correia- She answered that the committee is currently discussing the document regarding city funding priorities. So, this public hearing was held to pinpoint those priorities. Daniel- said that their landlord is Saratoga Springs and has been for six years. There is no room for their kids and parking is overcrowded. There was a flood in August, which made matters worse, but still they are grateful for what home they have. They would like to purchase a home so that their 10, 12 and 14 year old kids can live in a better environment. The barriers they see to buying a home are: 1. Credit ($6,000 in debt) 2. No extra money to save; living hand to mouth 3. High cost of living in Johnson County Hightshoe- she said that these same issues/barriers were brought up at the Broadway Center. One participant suggested that financial education would enable to her to begin working on a better credit history that would enable her to obtain housing. Belman- pointed out that handicapped/eider accessibility is necessary, as is affordability. James Thomas- stated that he is a 20+ year resident and ran HUD programs in Florida before coming to Iowa City. He disagreed with page 89, paragraph 3; need to change attitudes. Currently student housing is favored over Iow-income housing--this needs to change. Biases against lower-income individuals need to be combated. He said that there is a new Housing Counseling Program in Iowa City and he will be in touch with the Daniels and will try to help them in their house search. Jesse Burns- referring to the September 10, 2002 Nasby memo, he said that cost per unit standards will set a benchmark that drives down opportunities to buy lots in favorable locations; need to look at the big picture. Belman- added that there needs to be an integration of disabled and poor into the regular community. Inclusionary zoning would be a good way to do this. Housing and Community Development (HCDC) October 17, 2002 Page 3 Hightshoe- noted that inclusionary zoning has been tried in iowa City, but historically there has not been enough support to pass it. This option will be researched further. Thomas- suggested that there be a focus on service for individuals and families (service could include meals, bus tickets, etc.). He said that page 88 is misleading about effective services. Correia- summarized that the data needs to be re-researched (need to get non-duplicated numbers) and re-worked to better reflect community needs. Need to add information on the population increase, as well as new poverty data. There is a need to address negative community attitudes towards poor and disabled persons. Cost per unit standards need to be based on the type of building and the location. Housing stock needs to be affordable for Iow-income owners and renters and needs to be integrated within the community. Need to reflect that there is economic revenue set aside (9%) based on the total CDBG/HOME allocation last year. Recommended CDBG & HOME be considered separately since used separately. Long- noted that this could be recommended to the City Council, and can break it out into the narrative of CITY STEPS. Anthony- commented that this report is a very good effort. In the long term, need to work towards an update based on the most recent census information; data must be standardized. Right now, the problem is that we are effectively looking at old needs, new money and new supply--must have better data. Though this data is currently presented well, it could be done better. Need to show data on housing, need, supply and market together to better appreciate the numbers and need. Need to go further than saying what the money need is and show what we currently have. Then people can feel that the problem is manageable and not nebulous. In short, the data must be combined in a better fashion. At the beginning of the document, need text about why affordable housing is a priority--effects individuals, the city, the economy, etc. As for strategy, Anthony suggested: 1. Housing supply--detail city initiative supply more 2. Show how financial institutions are doing in this city. 3. Try to allocate housing for education programs about affordable housing Hightshoe- noted that the City Council has a Public Hearing on Nov. 5 and they will vote on Nov. 19 if necessary. If HCDC wants to make a recommendation they need to do so at this meeting for council consideration on Nov. 5. Correia closed the public hearing at ?:48PM. MOTION: Anthony moved that the City Council reduce economic development set aside monies to approximately $90,00 by using 9% of Community Development Block Grant funds instead of all resources--separate it out and reduce set aside. Hoosman seconded the motion. Motion passed 7-0 with Hayek abstaining because of lack of background on the subject. Census information will be updated, but not by next month. Anthony suggested that Housing Need software would be useful; Long agreed, but said this would be costly, so staff will try to develop a similar program in Excel. Anthony and possibly Edwards will attend the Council Hearing. It was commented that it would be a good idea to have a commission presence if the Council has questions. Old Business Hightshee reported that all comments from the last meeting were incorporated into CAPERS. Some things that the committee expressed concerns about were denial reasons for different ethnic Categories-- in the future, will keep track of rates and reasons for denial, it was noted that many denials were due to insufficient information. Welch noted that Burns & Burns doesn't go through approval processes until a unit becomes vacant. Housing and Community Development (HCDC) October 17, 2002 Page 4 Housinq Criteria Discussion--Recommendation to Council Burns reiterated his opinion that the proposed criteria makes it more expensive to do affordable housing, which will lead to less affordable housing. He quoted the HOME purposes from the website: "The purposes of the HOME program in the federal regulation are to extend and strengthen partnerships among all levels of government and the private sector, including for-profit and non-profit organizations in the production of and operation of housing affordable to Iow income and moderate income families. Eligible and ineligible investments, participating jurisdictions are given the discretion to invest HOME funds as equity investments, interest bearing or non-interest bearing loans or advances, interest subsidies or other forms of assistance that HUD finds to be consistent with the purposes of the law." He said that Burns and Burns is doing its best to be a gap financer, but this criteria makes it more like a bank--doesn't meet the objectives of HOME. Welch said that she couldn't understand the interest rate disparity for non- and for-profit companies working on affordable housing. Costs are often similar between the two, so all you do is push the for- profits out. Welch and Burns emphasized that for-profits are not making a lot of money in the affordable housing industry; they do it because they feel it is important, not profitable. In their opinion, this proposed criteria should be struck down. Correia agreed that City Steps seeks to decrease barriers to affordable housing and that this memo increases the number of barriers. Hightshoe noted that she would look into how other entitlement cities reviews housing projects. Anthony asked that staff research other communities as well. The commission will formulate a recommendation at the next meeting; they will also revisit the policy for re-capturing funds. Adiournment MOTION: Hayek moved that the meeting be adjourned. Hoosman seconded the motion. All in favor, motion passed 8-0. Meeting adjourned at 8:38PM. ***The next meeting will be held on the third Thursday of November.*** shared on c[tynFpcd~minuteS/hcdc~hcdcl 0-17-02.doc J®HN$ON C®UNTY 2000 Jah~es $~et~ Suite T 11 Ce+atville, IA 52241 Novemb~ 4., 2002 Jo..]~son CountyBoard of Snper~]sots 913 South Dubuque Street Iowa City, L~ 52240 Iowa City City Council 410 East Washington Street Iowa City, IA 52240 ¥/e have met discussed the renewal of the contract for paratransit se~vic6 betwe6n Iowa City and Johnson County. We have reached agreement on both financial arid operational issues and are forwarding our recommendation to you for your review and formal action. The agreem6nt shall be' for five years. The agreed fee for service for FY04 is $687,803, and will become' effective July 1, 2003.' Each year of the contract the cost for service will ' increase four percent. The following is the agreed to cost for service: FY04 -$687,803 FY05 $715,315 :. FY06 $74:3,927 FY07 $773,684 FY08 $804,632 -. TI~is con~rac~ price can be reopened if the ~ost for fuel increases or decreases by more than $.50 per gallon from the rack 'rate on the day the agreement is signed. Jotmson County will pay the local share of all paratransit vehicle replacements. · We Will continue to discuss the option of the City of iowa City performing maintenance on the paratransit vehicles. The charge for this servicewill be based on the current shop rat~ for the City of Iowa City. The areas we intend to explore for maintenance include . 'but are not limited t! lifts, air conditioning units, brakes'and body Work. Igwa City wiil continue to ha;~e the option m use vehicles assigned to Johnson County SEATS on fixed routes when they are not needed for paratransit service'. Iowa City will pay the cost of vehicle maintenance for any miles the vehicles are used in fixed route service. The following conditions from the current contract will continue to apply to the new contract: SEATS will provide service to certified Iowa City riders Monday through Friday from 6:00 a.m. until 10:30 p.m., Saturdays from 6:00 a.m. until 7:30 p.m., and Sundays from 8:00 a.m. until 2:00 p.m.; service shall be door to door; the normal fare shall be twice the fixed route rate, Iowa City residents who qualify shall receive a half price fare; Johnson County shall continue to provide Iowa City with monthly operational reports. We feel that this agreement is fair to both Iowa City and Johnson County. Other routine information request may be required and both parties agree to full disclosure of information that allows for effective analysis and evaluation of SEATS operation. Tom Brase Joe Fowler Director Johnson County SEATS Director Parking & Transit