Loading...
HomeMy WebLinkAbout1985-07-16 Bd Comm. minutesMINUTES PARKS AND RECREATION COMMISSION JUNE 12, 1985 MEMBERS PRESENT: Riddle, Steinbrech, Mitchell, Jennings, Alvarez, Willis MEMBERS ABSENT: Hradek, Martin, Jordison STAFF PRESENT: Cassady, Howell, Harvey GUESTS PRESENT: Anne Glenister, Project GREEN; Larry Baker, City Council RECOMMENDATIONS TO THE CITY COUNCIL i None. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Steinbrech, seconded by Alvarez, that the minutes of the May 8 meeting be approved as written. Unanimous. COMMITTEE REPORTS ! Anne Glenister updated the Commission on the Neighborhood Open Space Advisory Committee's meetings. variz reported that work on the mural in Lower City Park is still in progress. CHAIRMAN'S REPORT Riddle reported on the Proposed City/school district joint use facility. Dick Buss, Hall Engineering, has been contracted to do an update on the City Park pool study and do a complete engineering study on Mercer Park pool to determine what it would take to keep the pool in operation for another fifteen years. It 1s anticipated that the study will be available for the July meeting. The Committee will meet after the study is received to determine how to proceed. i Cassady said that the shortage of available gymnasium space necessitates nearly half of Iowa City's league play at Northwest Jr. High School in Coralville. Another problem is the Division's priority in being granted school district space. He stressed that with the demand for recreation league play, that the Recreation Center has very limited time available for drop-in activity. There was considerable discussion concerning the proposed facility, accessibility to the location of the facility, shortage of gymnasium space and open swim time, and increasing shortage of accommodation for programs. i Steinbrech asked if the ground water condition at Mercer Park pool is similar to the drowning incident in Gary, Indiana. This was discussed and Cassady said that I j the ground water cohdition is similar and this type of incident could definitely occur. The Division will have a procedure outlining safety precautions for the public and employees by fall of this year. l I I i i �o35fL I I PARKS AND RECREATION COMMISSION MINUTES June 12, 1985 Page two DIRECTOR'S REPORT Cassady reported that the final title for Ryerson's Woods hasn't been transferred, but is close to being finalized. Willis said that an interim purchase agreement should be signed until final transfer of the title. All Department of Transportation purchase documents have been finalized for Ryerson's Woods, Hunter's Run, and the area at Rochester and Union. The revenue for the crop sharing agreement at Hunter's Run will go into the parkland acquisi- tion fund. The thirteen candidates for the Aquatics Supervisor position have been mailed a set of questions and four finalists will be interviewed. Cassady anticipates the new supervisor beginning work on July 1. The Commission and staff discussed the Parks and Recreation Director position. Cassady reported that a group of Mayor's Youth workers had picked up the surface litter in Mesquakie Park. The park development plan includes a combination nature trail and soccer fields if the land will accommodate turf grass. There will be access on the left side of the park for dumping excess snow. Cassady reirted that he had met with Bud Gode, who lives by Willow Creek Park, concerning eaving areas of the park in its natural state. These areas would be along the creek bank and nature trails and it is hoped that this will attract wildlife back to the creek. The creek channelization problem has been studied and staff agree that the channel will not be straight cut again without examining all alternatives. Riddle asked if the incident involving ticketing cars parked on the grass at the Little League games had been resolved, and Cassady answered that the tickets had been voided. Willis asked about the parking problem on Scott Boulevard and Cassady answered that there are no plans to build a parking lot there, but to leave it as curb parking. It would not be feasible to build a major parking lot there since it is primarily p neighborhood park. He added that the handicapped have been allowed to drive through the park to the soccer fields. Cassady reported that Brogan Construction, North Liberty, had been awarded the contract for the handicapped accessible restrooms in Upper City Park in the amount of 831,940. The work on the restrooms will begin in early July. Cassady reported that he had spoken with Steve West about the proposed band shell and had asked him to submit a proposal for the 1987 budget. The Community Band has not requested a use permit to play in Upper City Park this summer. Steinbrech asked about the recent rock concert in Lower City Park. Cassady answered that the group had a permit, and also had a permit last year. The group was out of the park by 9:00 p.m. Bob Howell reported that a new backstop had been installed in the ball diamond at City Park. Moved by Jennings, seconded by Mitchell, to adjourn at 8:40 p.m. Dee Harvey ICRS --- MINUTES HISTORIC PRESERVATION COMMISSION WEDNESDAY, JUNE 12, 1985 - 7:30 P.M. IOWA CITY PUBLIC LIBRARY, ROOM B MEMBERS PRESENT: Vanderwoude, Nowysz, Wagner, Jones i MEMBERS ABSENT: Perry, Champion, Hayes STAFF PRESENT: Moen, Dittmer GUESTS PRESENT: Mensah Kpognon APPROVAL OF MINUTES: Wagner moved to accept the minutes of May 8, 1985. Vanderwoude seconded the motion. The motion carried unanimously. I PUBLIC DISCUSSION: Chairperson Nowysz introduced guest Mensah Kpognon, an Urban Planning i graduate student from West Africa. DISCUSSION OF THE STREET NAMING PROPOSAL: Moen said the Council is anxious to receive a recommendation from the Commission as to how the City should proceed with the concept of identifying themes for possible street names for the community. She mentioned a memo which was sent to Council in response to their questions about how the Commission is proceeding with this suggestion. She also said she called Susan Nathan, who had contacted Loren Horton, regarding the subject. Moen mentioned an article which Irving Weber wrote on April 10, 1982. The article addressed the naming of Iowa City streets. She said Weber also liked the Idea of themes. Wagner presented a letter which Weber wrote to her regarding street naming. Wagner said Weber suggestedpossibly using the names of Iowa towns such as Strawberry Point. Wagner pointed out numerous town names in Iowa City which would made interesting street names. Some of these were Buffalo Center, Blue Grass, Grinnell, Gladbrook and Lost Nation. Wagner said Weber felt the Goosetown area should be commemorated. She said Indian names were also a possibility. Vanderwoude pointed out he had spoken with Larry Baker about street naming. Baker said the Council thought the Commission was going off on a tangent when the Council merely wanted a list of names and not quadrants. Jones said he thought the idea of identifying themes along with a list of names as a resource for developers would be useful. He quoted from Moen's memo to Council of May 23, 1985 where she said "a list of names would be useful to i enhance the range of names possible rather than a mandate...". Jones said he 1 thought this philosophy was the best direction for the Commission to follow on this issue. Nowysz said she thought the idea of directing themes to certain parts of town would be helpful. i I I I /SSS i Historic Preservation Commission June 12, 1985 Page 2 Discussion proceeded about how to follow through on this issue. Moen suggested the Commission send a brief memo to Council letting them know the Commission is presently identifying possible topics and suitable names from those topics. She said the Commissioners may want to develop their own lists to bring to the next meeting. Jones said he favored getting some sort of draft put together to react to. Moen said a possible timetable might be to have a list of themes by the end of the July meeting and a list of names by the end of the August meeting. There was general agreement for this timeta- ble. DISCUSSION OF THE ATTACHMENT OF UTILITY BOXES AND METERS TO HISTORICAL Moen referred to a memorandum from the City Manager in response to the Commission's memorandum regarding unsightly utility box attachments on structures. The City Manager's memo asked that the Commission concentrate on the impact of utility box attachments on historic structures. He asked that the structures be specifically identified as to whether they are listed on National Register or National Register eligible, if the property owner had some input as to the location of the utility box, and what explanation the utility company has for placement. Moen said she had contacted the utility company and was told if the owner is present and expresses an interest in a certain location for the utility box, then the utility company tries to place the box where the owner wants it. The problem, Moen said, is that often the owner isn't present or shows no interest or an expressed placement is impractical. Moen surveyed 36 Iowa City properties which are listed on the National Register and found one historical structure, located at 521 South Gilbert, where the utility box attachment is on the front of the building. She said she also noticed 15 other structures, not on the National Register, which were affected. She said she thought these possibly could be included in a report to the City Manager. Moen mentioned that the City Manager also requested photographs of the located structures which have poor utility box attachment. She asked if the Commission had noticed any other structures. Wagner asked where the 15 structures were located. Moen said the structures are all older structures located on the north side and Goosetown area that contribute to those historic areas. Jones asked what exactly the Commission should be working toward. Moen said she thought 1) the utility company needs to know that placement of utility boxes on some structures is unfavorable and that there are alternatives. 2) The public needs to be educated about this issue. Moen asked if the 16 structures she located are enough to document for a report. Moen asked if by July 25 the Commission could try to locate additional structures and contact her. Nowysz said she would like to see Henry Sabin School and the Gilbert Street and Court Street structures documented also. REVIEW OF CERTIFIED LOCAL GOVERNMENT PROGRAM: Moen referred to sections of the Historic Preservation Ordinance affected by the Certified Local Government Regulations. She mentioned two items in the regulations which are missing in the Historic Preservation Ordinance. The two items are: 1) There is no language in the ordinance requiring the City to seek out expert, professional help from a discipline, such as an architect or pass Historic Preservation Commission June 12, 1985 Page 3 an historian, when reviewing National Register nominations. 2) The ordinance doesn't refer to the opportunity for the Commission to review local National Register nominations. Moen said she has spoken with Jack Lufkin, Plans and Grants Administrator for the Iowa State Historical Department. Lufkin has contacted the National Park Service and was advised that Iowa City's Historic Preservation Ordinance must be amended to include the two items mentioned if wMoen said Lufkin Iowa betsending nfor ati ny is to become a easito how the ordinance mightd Local Governme)be amended., Nowysz said if Moen hasn't heard from Lufkin by a week before the next meeting, then she and Moen should get together to form a draft to present to the Commis- sion. DISCUSSION OF THE 1985 NI570RIC PRESERVATION AWARDS PROGRAM: Moen said she would like the Commission to consider plans for the 1985 awards program now. She said this year's program had more preparation time and was successful, in part, because of better planning. She said for the last two years the awards program has given recognition to renovation projects and there are other areas the Commission may want to consider. As an example, the Eastern Iowa Community Mental Health Center Project was not considered a renovation but instead is an example of the positive effects of continued maintenance. She said recognition of this type would encourage owners to maintain those properties which really need no renovation. Nowysz said she wished the Awards Committee had not been so self -restrictive. Jones asked what the application process entailed. Nowysz said the projects didn't have to be major renovations and could be as limited as a paint job or a porch re- habilitation. Moen mentioned from the memo that she would like a Commissioner to help with organizing the next program. She also said it isn't too early for the Commission to begin considering possible judges for next year. COMMISSIONERS' REPORTS: VanderWoude asked if anyone had heard about the sale of the Economy Advertis- ing property. Moen said she has been contacted by the new owners for information concerning Investment Tax Credits. i VanderWoude mentioned a house he is working on at 422 Iowa Avenue. Wagner said she has heard some comments from people who feel the City isn't as careful as it should be with preserving trees. She mentioned a pamphlet Put out by the American Forestry Society in Washington, D.C., that lists and analyzes the total value of a tree in monetary terms. She said trees should be considered more in overall historic preservation. Moen asked VanderWoude if the Urban Environment Ad Hoc Committee is working on this issue. VanderWoude said the Committee is. He said they have been charged with identifying the sensitive areas in Iowa City, such as ravines, vistas and neighborhoods. i Historic Preservation Commission June 12, 1985 Page 4 -- Nowysz referred the Commission to a memo dated May 23, 1985 from Dick Boyle to Moen regarding the repair of brick streets. Nowysz commented on the written note at the bottom of the memo in which Boyle said "the (street excavation) ordinance doesn't appear to require replacement of concrete or asphalt with brick." Nowysz asked how this could be changed. Nowysz asked if the Commission should make a motion to Council. Moen said she would like to check with the City staff to see if they have addressed this issue previously. Jones moved that the matter be pursued so that any necessary changes in the ordinance or policies can be formulated. VanderWoude seconded the motion. The motion carried unanimously. ADJOURNMENT: VanderWoude had to leave the meeting early, and since there wasn't a quorum then, the meeting was adjourned at 8:37 p.m. j Post Meeting Notes: 7 Nowysz mentioned she has received two phone calls regarding a property at the 1' corner of Fairchild and Linn that may be demolished. She said the property i is an old Victorian cottage. i Moen said Susan Nathan wanted the Commission to know that Bruce Johnson from i j Knock on Wood is interested in the home tour idea mentioned at the last meeting. She said Nathan also wanted the Commission to know that the Johnson County Historical Society is pursuing the sale of T-shirts. Nathan wondered i if the Commission would be interested in pursuing this also. Nathan has all the cost information available for the Commission and would be willing to coordinate the fund raising effort. The cost per T-shirt would be around $4.00. General consensus was that the Commission would be interested in this fund raising effort. i i I I ! i i MINUTES CIVIL SERVICE COMMISSION MAY 8, 1985 -- 7:30 P.M. MEMBERS PRESENT: Maxwell, Murphy, Walker MEMBERS ABSENT: None STAFF PRESENT: Carroll, Chandler OTHERS PRESENT: Tom Stone, Dale Miller SUMMARY OF DISCUSSION 1. Firefighter Physical Agility Test Scoring Recommendations Carroll and Stone presented their recommendations with regard to physical ability scoring cutoffs to be used for entry level appli- cants. The cutoff scores were developed based on testing all members of the Fire Department and are as follows: Step Test - Maximum 17 heartbeats per minute Body Drag - Maximum 30 seconds* 500 Yard Run - Maximum 120 seconds* *Because of correlations between these two exercises, an applicant who is IOS above the maximum scare on one of the exercises will be considered to have passed both exercises if 10% below the maximum on the other exercise. Aerial Ladder Climb - Successful completion - not timed Stretcher Carry - Successful completion - not timed The Commission approved the scoring recommendations. 2. Battalion Chief Testing Carroll stated that the Fire Department's Job Evaluation Committee was examining the organizational structure of the Fire Department and was expected to recommend that the three Battalion Chiefs also each be assigned separate job responsibilities, e.g. support services, training and personnel, and operations. One Committee member ques- tioned whether this would necessitate three separate Battalion Chief tests. Commission responded that one test would be sufficient; however, they would look at any expansion in the scope of duties involved in the Battalion Chief position in selecting testing areas for that examination. 3. Fire Chief Selection Carroll discussed with the Commission a selection process for Fire Chief now being looked at by City staff. The staff is proposing a written test, assessment exercises, and an oral interview, at minimum, with the first two parts to be developed by McCann Associates, who i 1 i I � L i Civil Service Commission May 8, 1985 Page 2 have developed previous police/fire written tests for us. A selection committee will be formed to include a member of the City Council, a Fire Chief from another fire department, City staff members and a representation from the Civil Service Commission. Participation in the selection process is anticipated to require an extensive daytime commitment. Commission indicated that they felt representation by one member of the Civil Service Commission - probably the Chairperson - would be sufficient; however, a memo should be sent to the Fire Department requesting comment, if any, on this decision. The meeting adjourned at 8:15. i Mayor's Youth Employment Program Minutes Board of Directors Meeting June 19, 1985 Board Members Present: Doug Allaire, Mike Kennedy, Jan Liggett, Doug Bogenrief, Bob Miller, Keith Kafer and Joan Jehle Staff Present: Peg McElroy, Bob Dvorsky, Sam Chandler, Dan Lowe, and Teresa Ulin I. Call To Order: Keith Kafer called the meeting to order at 4:05. II. Introductions and Welcome: Peg introduced Bob Miller and welcomed him as a new board member. Bob is a Work Experience Instructor with Grant Wood ABA in Iowa City. He has worked closely with Mayor's Youth in the past. Also introduced were Dan Lowe, Sam Chandler, and Bob Dvorsky, the Summer JTPA staff. j i III. Approval of Minutes: Minutes from the May 22nd, 1985, meeting were read by the board. Mike Kennedy/Jan Liggett moved to approve the minutes. MSC IV. Financial Report - May, 1985: Each board member received a copy of the May financial report. A Sumer JTPA account column has been added. The JTPA grant has recently been increased to $155,499. The In -School account will be closed out soon. We have just submitted the final payroll for the In - School program. This program was overspent by $1,500 in wages. JoAnn Callison from the Office for Planning and Programing believes that they will be able to cover this amount. June is the last month of our 1985 fiscal year. There are two sumer program columns showing in order to keep separate the present program and last year's program. Doug Allaire/Mika Kennedy moved to approve the financial report. MSC V. Additional Agenda Items The Mental Health/Mental Retardation and Developmental Disabilities grant which were applied for have both been denied. They were for $15,000 each and would have allowed Mayor's Youth to work with young people over 19y years old and post -graduates. Because the staff is so busy right now, prep- aration for operation of these grants would have been difficult. Peg may reapply for the MH/MR and DD grants at a later date. VI. New Business Recording Equipment Purchase Approval Because the staff's paperwork has tremendously increased, Peg feels that a Dictaphone system would be very beneficial. Mayor's Youth has been using demonstrator equipment for the list week. It has enabled us to work more efficiently.' The portable recorder from this system was shown. The Dicta- phone salespeople will allow us to return the equipment if we're not satis- fied. The cost of the system is $827.00. The significant carry -aver from the In -School component and equipment funds provided by the JTPA grant could be used for this purchase. It was moved by Joan Jehle/Jan Liggett to approve the purchase of the Dictaphone system. MSC /as7 Board of Directors Meeting June 19, 1985 Page Two V1. New Business (Cont.) Case Report Peg reported the results of working with one of her clients. VII. Old Business Director Evaluation Copies of the Director Evaluation report submitted by Mike Kennedy and Doug Bogenrief were passed out. Mike thanked Joan for her help in organizing the evaluation. Mike reported that he and Doug feel Peg has been doing a good job and that the report speaks for itself. Phil Bream's memorandum is par- ticularly good in that it expresses the general attitude of the worksite supervisors. The committee's recommendations are 1) to bring Peg's salary into conformance with the agency director's salary survey, raising it to $21,560.00; 2) to continue efforts to obtain funding that will enable Mayor's Youth to relocate and join with other youth -serving agencies; and 3) approval of the dictating equipment purchase in order to increase office efficiency. Keith inquired as to who is responsible for WEP's housing. Peg replied that because Mayor's Youth's funding comes from many different sources, we will need to locate new office space ourselves. Currently, MYEP is renting the basementef the Linn Street Square, as our office at 9 South Linn was not large enough to accomodate our summer staff. Randy Trca, the attorney who shares the office space, would also like to have a business more similar to his own in the space Mayor's Youth is presently occupying. In reply to questions re- garding the amount of space needed and its cost, Peg said that she feels 1,000 to 1,200 square feet, or 3 space -efficient offices are needed. Also, =300/mo. rent would be the maximm MYEP could afford. Peg has spoken with her realtor, who feels that he can find new space within MYEP's budget. Doug Allaire/Bob Miller moved to acknowledge and accept the Director Evaluation Committee's recommendations. MSC Jan Liggett/Doug Allaire moved to adjourn at 4:42 p.m. MSC The next meeting will be July 17, 1985 at 4:00 p.m. in Room B of the Iowa City Public Library. Joan ehle, Secre ary/T r e a s u r e r Teresa Ulin, Secretary /a -S% MINUTES IOWA CITY AIRPORT COMMISSION JUNE 13, 1985 MEMBERS PRESENT: Tiffany, Sokol, Lewis, Ashby MEMBERS ABSENT: George STAFF PRESENT: Zehr, Brown GUESTS PRESENT: B. Neuzil, S. Meyer, E.K. Jones, J. Griffin, 0. Huston, W. Paris, R. Schmeiser The meeting was called to order at 7:30 p.m. The minutes of the May 9, 1985, meeting were approved as read. Tiffany introduced Bob Sokol, new Airport Commission member. Zehr presented the bills for the month. Zehr explained a credit was received from the gas franchise; Frantz Construction bill was for repair on four sections of the runway; and Rid -a -Bird has been effective in eliminating the bird problems in the United hangar. The bills were approved for payment as presented. PUBLIC HEARING ON LEASE OF CORPORATE HANGAR TO HLM: Tiffany declared the publ1c hearing on the lease of the corpora a angar to Hansen Lind Meyer, P.C. open. Zehr reviewed changes in the lease agreement which included language updating and flowage fee to be negotiated every five years. Zehr said the FAA had recommended a three to five year lease period but that he had explained to the FAA that the 15 year lease agreement would finance the GO bond and generate revenue for the Airport Commission. Brown said the Airport Commission is not required to follow the FAA comments and the lease rental figures are justified. E.K. Jones asked if the rent could be lowered if there are future problems with the economy. In response to E.K. Jones, Brown stated that something could be negotiated. Tiffany declared the public hearing closed. RESOLUTION AUTHORIZING THE LEASE WITH HLM: Moved by Ashby, seconded by Sokol, o adopt a resolutionau or z ng he Chairman to sign and Secretary to attest the lease with Hansen Lind Meyer, P.C. for the corporate hangar space. Motion passed, I.�•cu uy Lcnla, iCLV11VCV uy MSnuy, Lo auopL Lne resolurion authorizing the Chairman to sign and the Secretary to attest the second amendment to the existing corporate hangar lease with HLM, the purpose of such amendment being to provide for termination of said lease commensurate with HLM taking possession of the new corporate hangar. Motion passed. OF CORPORATE HANGAR/ EOU I PMENT original bid price for construction of the corporate hangar/equipment storage building and the contract has been forwarded to Grooms b Company for their signature. Heyer stated that the contract will be submitted as originally bid but then be modified by a change order. Zehr said the contract will be modified to delete a portion of the asphalt and storm sewer intakes. In response to Lewis, Zehr said the storm sewer modifications will still allow for future corporate hangars to be built. /C I? S? MINUTES IOWA CITY AIRPORT CUMMISSION JUNE 13, 1985 PAGE 2 Moved by Ashby, seconded by Lewis, to adopt the resolution awarding contract and authorizing the Chairman and the Secretary to attest a contract for construction of corporate hangar/equipment storage building. Motion passed. HOT-AIR BALLOON OPERATIONS OVER IOWA CITY: Zehr noted that the Airport Commission members received in orma ion regarding hot-air balloon operations from Al Cassady and the Parks b Recreation Commission. Brown stated that the Parks 8 Recreation Commission passed a motion recommending that the City staff proposal be forwarded to the City Council for adoption. Brown noted that the proposed rules require a hot-air balloon operator to receive permission from the landowner for balloon launchings. In response to E.K. Jones, Brown said balloon operators are required to have a valid liability insurance policy. BIRD CONTROL/OLD UNITED HANGAR: Due to the elimination of the bird problem n the old Unitedhangar, Zehr recommended that the Commission rescind the February 13th motion to install mesh wire in the old United hangar. Moved by Tiffany, seconded by Lewis, to rescind the February 13th motion to install mesh wire in the old United hangar. The motion passed. AIRPORT COMPLIANCE PROJECT UPDATE: Zehr said the Airport compliance project Is on schedule; the portion of The land appraisals have been received; and negotiations with property owners for the land will take place within four to six weeks. Zehr said he and Tiffany will serve as negotiators with the landowners. Tiffany and Sokol were appointed to the Airport Commission Subcommittee to review the land appraisals. Zehr said the consulting engineer has advised that the runway pavement should not be constructed until the spring of 1986 to allow time for the earth fill to compact. Zehr said a letter has been drafted to be sent to the FAA outlining the pavement delay and requesting that the FAA consider the Iowa City Airport in compliance and eligible for FY86 funding once the project contract has been let. Zehr asked Airport Commission members to review the preliminary plans and specs of the compliance project. Heyer said final plans and specs will be completed after input is received fron the Airport Commission members and recommendations are received from the FAA regarding relocation of the channel. Heyer reported that letters or permits allowing construction have been received from the City of Iowa City, Iowa Conservation Commission, Soil Conservation Service, the Floodplains Permit and Water Resource Development branches of the Water, Air and Waste Management Department, the Corps of Engineers and IDOT. In response to Ashby, Heyer said the project should take an estimated two months for completion. The Commission authorized Zehr to forward the letter regarding the pavement delay and compliance request to the FAA. CHAIRPERSON'S REPORT: Tiffany stated that he and Zehr have met regarding the compliance project. I,Rs6 MINUTES IOWA CITY AIRPORT COMMISSION JUNE 13, 1985 PAGE 3 PUBLIC NO COMMISSION INPUT: Zehr said the Iowa Public Airports Association will hold its first annual business meeting on October 1, 1985. The Iowa Public Airports Associa- tion's purpose is to foster and promote aviation in Iowa and to change tax laws to direct funding to airports. Zehr encouraged everyone to join the Association and said dues are only $10. Zehr said a chainlink fence is needed on Airport property from the northeast corner of the old United hangar along the highway right-of-way. The chain- link fence is needed for security and safety reasons. Zehr noted that Commission members received information in packets about the chainlink fence and that he is getting FAA approval for the fence. The Commission gave approval for the project. In response to Huston, Heyer said the Grooms d Company contract should be signed soon and notice to proceed with construction for the corporate hangar should be issued around July 1st. In response to Huston, Zehr said elevations have been checked for safe installation of the chainlink fence. In response to E.K. Jones, Brown said the City's Legal Department will be involved with the Airport Compliance Project land negotiations. E.K. Jones said he would like to meet with a subcommittee to discuss work on the south end of his shop. Zehr said a subcommittee, comprised of Tiffany and Lewis, has been appointed and Jones should contact them once he has developed pians. Meeting adjourned at 8:25. I __........ 1'r- MINUTES , MINUTES COMMITTEE ON COMMUNITY NEEDS TUESDAY, JUNE 18, 1985 - 3:30 PM IOWA CITY PUBLIC LIBRARY.- ROOM A MEMBERS PRESENT: Lauria, Becker, Williams, Smith, Kubby, Watts, Leshtz, Cooper. MEMBERS ABSENT: Strabala, Patrick, Parden STAFF PRESENT: Nugent, Hencin, Moen, Dittmer GUESTS PRESENT: (See attached sheet) CALL TO ORDER: j Chairperson Lauria called the meeting to order at 3:35 PM. ! j RECOMMENDATIONS TO CITY COUNCIL: CCN recommends to the City Council that: 1. $12,000 in CDBG funds be, granted to the Mary 0. Coldren Home for the purpose of making repairs. 2. The deadline to acquire or negotiate an option to acquire property for the Miller/Orchard Park from the present owner be extended to September 30, 1985. The Committee also requests information on the status of negotiations to acquire the park. APPROVAL OF MINUTES• It was moved by Becker and seconded by Cooper that the minutes of May 21, 1985, be approved. The motion carried unanimously. PUBLIC/MEMBER DISCUSSION: Public: Randy Reinhold, from the Mary 0. Coldren Home for Aged Women, said he would be speaking about the request for CDBG funds which the residence needs for repairs. I Ann Riley, the Coordinator of Handicare, Inc., would speak about the status j of the Handicare facility. Nugent introduced Agnes Kuhn who will be replacing Sally Smith as a Committee member beginning in August. Member: I J Lauria presented Smith a certificate in appreciation for her service as a member of the Committee. Committee on Community Needs June 18, 1985 Page 2 Smith distributed copies of the Johnson County Citizens' Committee's new Ac- cessibility Guide. She said that the Accessibility Guide is being distrib- uted in Iowa City. Lauria asked the Committee about when to meet next. The consensus was not to meet in July. The next scheduled meeting will be August 20, 1985. The Committee will discuss the schedule for the 1986 CDBG funding request hearings at that time. DISCUSSION OF CCN RECOMMENDATIONS TO CITY COUNCIL: Williams asked how long Domestic Violence Project (DVP) has been in exis- tence. Hencin replied that DVP began in 1978-79 and that the Shelter has been operating 4-5 years. Williams asked if DVP has an ongoing record of client statistics available. Hencin replied that it does. Hencin said the statistics could be requested directly from DVP or through the JCCOG Human Services Coordinator. REQUEST FOR CDBG FUNDS FOR THE MARY 0. COLDREN HOME REPAIR PROJECT: Randy Reinhold, Secretary/Treasurer of the Board of Trustees for the Mary 0. Coldren Home, said the Horne has been cited for housing code violations by the City's Housing Inspection Services. He said the most urgent repair needed was tuckpointing which has been estimated at a cost of $7,000. In addition, Reinhold requested CDBG funding for the following: $2000 for repair of a sagging front porch; $1500 for replacement of rotting basement windows; $500 for caulking on the north basement wall; and $1,000 for insulation. Reinhold said the home runs on a non-profit basis and, although there is space available for ten residents, at present occupancy is at 6 residents. He said the home has been running at a loss for the last six months. Reinhold also mentioned the cost of running the hone varies but that heating costs are usually high. Lauria asked why there are only six residents at present. Reinhold said the condition of the hone at the present may be part of the reason for low occupancy. He said earlier there were 8 residents but due to turnover the level had dropped to six. He said it was difficult to know how long someone may stay at the home. Lauria asked if any money is budgeted for improvements in maintenance such as interior painting. Reinhold said money is very tight at present. Lauria asked if the rent was $300 per month. Reinhold said the rent scale is $370-$430/mo. Lauria asked if the rent is low, in order to meet budget demands. Reinhold said it takes 8 residents to break even. Bill Bywater, President of the Board of Trustees for the Mary 0. Coldren Home, explained the vacancy rate. Lauria inquired about the average occu- pancy for the last five years. Bywater said the average for the last five years has been 7 residents. Reinhold commented that no nursing care is provided directly by the Hone, although CAHHSA does visit some residents. IRS;? Comni+tee or Community Needs June 18, 1985 Page 3 Williams asked what information is put out on the Mary 0. Coldren Home besides a pamphlet. Reinhold replied that information is put out in the Shopper and through Human Service agencies but there is no advertising program specifically. Smith asked about the possibility of having male residents. Reinhold said a survey conducted recently of present residents showed a favoring of opening the Home to younger women, but not males. Leshtz efforts. Bywater wiabout draising Reinhold there anizations havecontributedmoneyeno and theHomedoes have a trust fund which contributes to the operation. Leshtz asked about possible scholarships. Bywater replied there are no scholarships due to the bare bones budget. Hencin asked how the loss of money in the opera- tion of the Home is made up. Reinhold said income is received from previous loans from the Hme's trust fund. Williams commented that the requested CDBG funds would upgrade the building but what about the future. Reinhold said the Board of Trustees has talked about increasing the resident level but cost is a problem and the last option is to put the Home up for sale. He said fundraising efforts in the past have wouldnot improve thne e .Lauria co condition of commented me but t$12,000 ings Omay motsted for improve rand tin which case the Home would fust have been made more marketable. Bywater said a portion of the ;12,000 would be paid back. Nugent commented that there is a built-in payback option generally written in contracts with the City. Williams asked if there were any plans being made for the 75th anniversary of the Home. Bywater replied there will probably be something in the paper. Leshtz asked how much money was in the CDBG contingency. Hencin said there was $12,706. Leshtz asked if there were any cost overruns from other projects. Hencin replied that there were none at this time. Leshtz said he was in favor of tuckpointing. Smith asked if the Committee could give part of the money now and part latter, maybe in November. Hencin said this could be a problem with the CDBG funds. He added the Home has to meet housing code standards. Smith asked what is needed to meet the stan- dards. Reinhold said only tuckpointing is needed at present. Kubby moved to fund the Home at $8,000, $7,000 for tuckpointing and $1,000 for insulation. Leshtz seconded the motion. Discussion followed on this motion. Kubby said the $8,000 would bring the Horne up to code and save money on energy which may then raise more money that could be used for other improvements. Becker said the Committee should fund the home fully and use the payback option. Leshtz called for a vote on the motion. Lauria called for a vote and the motion failed, 2 to 6. M -S7 Committee on Community Needs June 18, 1985 Pao? 4 Smith moved to fund the Home for the full $12,000, Watts seconded the motion. The motion carried, 7-0-1. Kubby abstained, She said she wasn't against giving the full $12,000 but would like to see more money left in the contingency fund. STATUS REPORTS FOR JUNE: Miller/Orchard Park Acquisition: Cooper said she had no additional information to report and that the Council is negotiating a price with the property owner on the proposed Miller/Orchard Park. Discussion of this topic lead to the Committee wanting more informa- tion on the negotiations at present. The Committee discussed requesting from the City Council what the status of the negotiations are at this point. Laurie said he would need a motion for this. Kubby moved that the Committee request from the City Council, more information on negotiations at present. i Becker seconded the motion. The motion carried unanimously. Williams moved and Smith seconded to extend the deadline to acquire or negotiate an option to acquire property for the Miller/Orchard Park from the present owner to September 30, 1985. If no progress is made then funding j should be rolled over to 1986. The motion passed unanimously. Handicare Transportation Van: Ann Riley, Coordinator for Handicare, Inc., thanked the Committee for the extension on the contingency. Riley said August 27, 1985, is the goal for opening the new facility. She said landscaping must be done and the commu- nity room must be finished. She said St. Patrick's community center is the location for the new facility. She said one-third 'of the financing needed is in hand, and two-thirds will come from private donations. She said no delays are anticipated but landscaping could be delayed up to another year. Williams asked if Handicare had thought of consolidating with Systems Unlimited. Riley said Systems Unlimited is a 24-hour service but that they do coordinate to do same of their day program. Hencin asked when they will order the new van. Riley said they will buy the van when they start occupying the new facility but they will order soon after July 1, 1985. Longfellow Playground Equipment: Leshtz showed the Committee some pictures of the new playground equipment. He said the playground was open on the last day of school. He said 1t was a successful project. ADJOURNMENT: The meeting was adjourned at 4:27 PM. Minutes taken by Kim Dittmer. /asf Q�f_\0.YVISL_ I►lar D• Co �isw�e for eci (,(�Atwl I 8 GIi COnb COG& C0G6 I i f MINUTES DESIGN REVIEW COMMITTEE WEDNESDAY, JUNE 5, 1985 - 4:00 PM IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Amert, Eckholt, Naupert, Lafore, Seiberling, Sinek, ! Summerwill, Wockenfuss MEMBERS ABSENT: Alexander STAFF PRESENT: Cain, Dittmer GUESTS PRESENT: Mike Furman, Larry Baker, Naomi Novick, David Roll, Jim Maynard RECOMMENDATIONS TO COUNCIL 1. The Committee recommends that: I 1) No change be made to the City Plaza Fountain. 2) If the Council feels compelled to take some action to decrease the City's liability, the Committee suggests that changes be limited to imbedding four warning signs, one on each side of the fountain, into the bricks bordering the base. These signs should be designed espe- cially for this purpose upon consultation with the fountain architect. 2. The Committee recommends that the Dubuque Street Ramp expansion should include trees and landscaping along Burlington and Linn Streets, in planters if necessary, and should also include design of graphics for the entire ramp. CALL TO ORDER The meeting was called to order at 4:06 PM by Chairperson Seiberling. OTHER BUSINESS To accommodate those present, agenda item 12 under M,BUSINESS was taken first. 2. Review of Design Plans for 510 S. Clinton Cain introduced Mike Furman of Furman Construction. She explained that the j construction of an office -residential building at 510 S. Clinton will not be funded through Industrial Revenue Bonds but that Mr. Furman was open ' for suggestions and recommendations from the Committee regarding the building's design. Furman displayed samples of the brick and wood sidingwhich may i hat here will bbeuoffices osed for n the lfirstafloor,Sefficiency partmt 51. Clinton. H entseontthe second and third floors, and underground parking on the basement level. Questions from the Committee regarded plantings, the materials to be used, I the color scheme for the building, and what other options the developer had considered for the site. I i I ■ ■ Design Review Committee June 5, 1985 Page 2 Sumnerwill suggested Furman confer with Jim Nagle, architect, about the in color scheme. She also suggested the use of hardy plantings in the space dationst of the building. The Committee members supported these recommen- Seiberling asked about the trees to be planted in the parking lot. Furman said 25 foot trees are being considered and will be planted according to City specifications. Amert asked if there will be signage on the front of the building at the space first floor level. Furman responded that there will be. The design of and dorsignage was discussed. ors ontheendstair ells bereversed so th t they sopen gtoward thetrethe ar of the building, thus presenting better space for front signage. 1. Referral from Council on City Plaza Fountain Barrier Eckhoit questioned the need for putting up any barriers at the fountain. Seiberling said the sketches being reviewed by the Committee were basically engineering solutions when the problem is really a design problem. Seiberling introduced a local architect, Jim Maynard, who discussed possible design options for the fountain, such as an overlay of rippled stainless steel (or other material) on the steps of the fountain. He said this would prevent climbing on the fountain steps. He said this would not keep people from getting into the lower pools, however, and would also change the aesthetics of the fountain. Haupert said that Council may feel forced to do something to decrease the City's liability. He said erecting a well designed warning sign was all he would consider appropriate. Further discussion centered around the aes- thetics of using a sign and where to put it. The following recommendation to Council was unanimously approved: 1) No change be made to the City Plaza Fountain. 2) If the Council feels compelled to take some action to decrease the City's liability, the Committee suggests that changes be limited to imbedding four warning signs, one on each side of the fountain, into the bricks bordering the base. These signs should be designed espe- cially for this purpose upon consultation with the fountain architect. Lafore requested that in the Committee's report to the Council, it should be pointed out that barriers themselves could be hazardous. The Committee member's agreed. Cain said this subject will be discussed by Council at approximately 7:30 at their June 17 informal meeting. She said she will be out-of-town and suggested that Committee members be present to express their concerns. Design Review Committee June 5, 1985 Page 3 3. Update on Newspaper Vending Machine Regulations Cain reported that the Council will discuss this issue at the informal session on June 17 at 7:00 PM. She said that the Legal Department will be writing a memo about possible regulations for vending machines and may also include a draft of an ordinance. 4. Distribution of Appearance Code Report Cain distributed an APA report entitled "Appearance Codes for Small Communities." Baker said the Urban Environment Ad Hoc Committee has completed a year of work and has prepared a list of recommendations for land disturbing problems; this list has been sent to Council to be referred to the Planning and Zoning Commission. He said the next concern before the Urban Environment Ad Hoc Committee is aesthetic problems in Iowa City involving the downtown area and neighborhoods. Baker suggested that the Design Review Committee consider its purview, rules, composition and plans for the future. He mentioned the idea of ! possibly consolidating design review and historic preservation and the need for compatible design regulations regarding construction in existing neigh- borhoods. He said neighborhood conservation will be a topic at the next Urban Environment Ad Hoc Committee meeting, July 9, at 4:00 PM. Representa- tives from the Historic Preservation Commission and CCN will attend, and Baker suggested a representative from the Design Review Committee be there also. Seiberling said that Amert will attend as a member of the Ad Hoc Committee and requested that Lafore try to attend also. 5. Design Review Committee Information There was discussion about when to schedule the next meeting. Cain will contact the Committee members if there is a need -for a meeting in July. No meeting will be planned for August. URBAN RENEWAL PROJECT 1. Recommendation on Parking Ramp Expansion Plans Cain said that the lack of a quorum at the Committee's May 15 meeting prevented a formal recommendation to Council about the plans for expanding the Dubuque Street parking ramp. She showed the ramp drawings to those who were not present at the May meeting and briefly outlined the architects presentation at that meeting. The Committee unanimously approved the following recommendation: The ramp expansion should include trees and landscaping along Burling- ton and Linn Streets, in planters if necessary, and should also include design of graphics for the entire ramp. I i i i- i i _i I I f Design Review Committee June 5, 1985 Page 4 APPROVAL OF MINUTES OF APRIL 17 1985 AND INFORMAL MINUTES OF MAY 15 1985 Haupert moved to approve the minutes of April 17, 1985 and the informal minutes of May 15, 1985. Summerwill seconded the motion. The motion was carried unanimously. ADJOURNMENT The meeting was adjourned at 5:11 PM. I i I 4 4 I i 1 ! I