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HomeMy WebLinkAbout1985-07-30 Bd Comm. minutes� 40 PRELIMINARY MINUTES I Subject to Approval DESIGN REVIEW COMMITTEE WEDNESDAY, JULY 3, 1985 - 4:00 P.M. IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Alexander, Haupert, Novick, Seiberling, Sinek, Wockenfuss MEMBERS ABSENT: Amert, Eckholt, Lafore, Summerwill STAFF PRESENT: Cain, Johnson GUESTS PRESENT: Joe Code, Karen Herzog, J.C. Hickman, Sue Riedl, David Roll RECOMMENDATIONS TO COUNCIL In the City Plaza and also within the Central Business District (bounded generally by Iowa Avenue, Linn Street, Burlington Street and South Capitol Street or Madison Street), the Committee recommends specific locations be designated for newspaper vending with banks of vending machines provided by the City. The locations for these units should be chosen in consultation with newspaper distributors and the Design Review Committee. The Committee also recommends that the City assure upkeep of the banks of vending machines in the downtown. If the City Council is amenable to having newspapers vended from City -owned banks of machines in the downtown area, the Committee offered to look into the types of modular machines available and make recommendations regarding their placement, design and structure. CALL TO ORDER The meeting was called to order at 4:04 p.m. by Chairperson Seiberling. INTRODUCTIONS Naomi Novick was introduced as the newest member of the Design Review Committee. APPROVAL OF MINUTES OF JUNE 5, 1985 Seiberling noted that on page two, first paragraph, the word "hearty" should be changed to "hardy." Alexander moved and Wockenfuss seconded that the minutes be approved as corrected. The motion carried unanimously. DISCUSSION OF DESIGN FOR CITY PLAZA FOUNTAIN SIGNS Cain explained the City Council decision that warning signs be placed on the sides of the City Plaza fountain. Council members felt that grade level signs would not be visible to parents sitting on the Plaza benches. The design and placement of signs has been referred to the Department of Public Works to be mediated by the Design Review Conmittee. The wording must be approved by the Legal Department. /.36/ Design Review Committee July 3, 1985 Page 2 Cain listed the following possible wordings for discussion: "No Climbing"; "Slippery When IJet"; or "Keep Off." She said wording such as "No Wading" was avoided, because wading around the base of the fountain could be acceptable. Committee members preferred "No Climbing." Haupert added that any sign should not discourage wading, since that was the intended design of the fountain. Committee members agreed the actual wording should be decided by the Legal Department. On materials for the sign, Cain reminded the Committee of earlier discussions of a sign cast in brass or in ceramic tile. She said the signs should be both visible and difficult to vandalize. Haupert suggested referring the sign design to Brian Gutheinz, the Fountain architect. This would include Placement, color, materials, scale, and size. Seiberling suggested that due to time constraints, an inexpensive temporary sign may be appropriate if Brian Gutheinz's input cannot be received prior to a decision deadline. REVIEW OF DRAFT ORDINANCE TO REGULATE NEWSPAPER VENDING MACHINES ON PUBLIC A draft of an ordinance to regulate newspaper vending machines on public property had been distributed to Committee members as a referral from the Legal Department. The proposed ordinance was discussed in re and to those issues that would affect newspaper dis ensers in the down ownarea. ain s a e e P, 0130bud or inance actually wou appy o e en ire city but does not specifically address the City Plaza. She added that the existing City Plaza ordinance states the City will provide dispensers for newspapers within the Plaza. Seiberling stated it was her understanding that all other businesses required a permit. In discussing the proposed definition of newspaper vending machines, Haupert asked if the proposed length, width, and depth requirements would include banks. Cain stated that those were dimensions for single units, not banks of units. Seiberling pointed out that the Committee could suggest a special section for City Plaza allowing banks. Cain agreed but added that expansion of the existing language would also allow banks to be used anywhere in the City. Haupert noted that banks secured to the pavement or ground would prevent having to chain dispensers, as well as eliminate disparate con- tainers. Haupert asked guests present if the newspaper distributors would object to uniform containers. Hickman responded that they might agree in areas where there are seven or eight racks, but they would not support uniform standards throughout the city. Cain noted that the Committee could recommend that a distinction be made for the downtown area. She added that the proposed ordinance would not permit attaching vending machines to benches, light poles, or to public property. Novick asked if the Committee could suggest a uniform design as far west as Madison Street. Cain responded that it could, as far as public land was concerned. 1341 Design Review Committee July 3, 1985 Page 3 Cain asked if it was the Committee's recommendation that in the downtown area, as well as in City Plaza, newspapers should be dispensed in standard- ized banks of vending machines. Committee members confirmed this, adding that the City should designate specific sites only after consultation with newspaper distributors. The Committee discussed the wording that vending machines "shall be placed near and parallel to the curb not less than eighteen (18) inches and not more than twenty-four (24) inches from the curb" (on page two of the ordinance, Section 31-162(b)). Seiberling mentioned that snow removal may be a problem. Alexander pointed out that those near the curb invite drivers to stop traffic to get a newspaper. Wockenfuss suggested creating two parts to the section, one for orientation of dispensers for cars and one for pedestrians. Committee members suggested the criteria in Section 31-162(b) should not apply to downtown, but dispensers should be arranged for pedestrian traffic. Novick asked about a liability clause for maintaining the banks in good condition. Haupert said this is something the City may want to address, even in the outlying areas of town. Seiberling asked if the Committee should be investigating potential sites and looking for the proper type of banks for newspaper vending. Cain said she would assemble information about modular dispensers for the Committee's consideration. Committee members concurred that the following reconmendat ions be forwarded to the Legal Department and to the City Council, as appropriate: 1. The definition of newspaper vending machine in Section 31-160 should be expanded to include the placement of banks of modular vending machine units. 2. In Section 31-162b, a section should be added to allow placement of newspaper dispensers arranged for pedestrian traffic in the downtown area. The Committee agreed that in areas of considerable pedestrian traffic desirable locations for newspaper vending machines might be adjacent to buildings or landscaping features rather than within 24 inches of the curb. 3. Especially in the City Plaza and also within the Central Business District (bounded generally by Iowa Avenue, Linn Street, Burlington Street and South Capitol Street or Madison Street), the Committee would like to see specified locations for newspaper vending with banks of vending machines provided by the City. The locations for these units should be chosen in consultation with newspaper distributors and the Design Review Committee. (This recommendation is consistent with one made by the Committee several years ago when it recommended that news- paper vending machines be uniform and grouped together in appropriate locations.) The Committee also recommended that the City assure upkeep of the banks of vending machines in the downtown. 1341 Design Review Committee July 3, 1985 Page 4 If the City Council is amenable to having newspapers vended from City - owned banks of machines in the downtown area, the Committee offered to look into the types of modular machines available and make recommenda- tions regarding their placement, design and structure. DESIGN REVIEW COMMITTEE INFORMATION Wockenfuss asked for an update on the resurfacing and redesign of Clinton Street. Cain responded that the engineering portion (such as paving and lighting) was going ahead, but the design portion was being reserved until j the University decided upon a landscape architect to work on the Pentacrest area. At that time, the City will have a landscape architect consider the east side of Clinton Street to determine a design concept which will comple- ment the University's plans. I` Sinek had noticed that some plantings and lighting fixtures in City Plaza are ' beginning to decline. He said the City's maintenance plan, especially for the plant materials, needs evaluation. Sinek suggested the Committee spend t 20 minutes in the pedestrian mall examining the area. Seiberling proposed + developing some recommendations to the City and including Parks and Recrea- tion Department staff on the tour. Cain was directed to arrange this. Cain stated she had received a memo from Al Cassady stating that the white residue from repairs has been removed from the bricks in City Plaza. She i said future repairs will follow the original specifications for installing the brick walkway. Wockenfuss asked about progress on the Paul -Helen Building project. Cain stated construction was still scheduled for early fall. She said if there were exterior design changes, they would be referred back to the Committee. Cain read a memo from John Lundell about the Dubuque Street Parking Ramp Expansion Plan. The memo stated that 15 trees will be planted along the east, south and west sides of the ramp. Along Burlington Street the existing sidewalk will be shifted to the north. In addition, interior signage will be revised to improve user understanding. Sinek suggested employing a recep- tacle to prevent salt spray from injuring the trees, and members asked about the type of trees to be planted. Cain stated she would refer their concerns and recommendations to John Lundell. ADJOURNMENT: ; The meeting was adjourned at 5:11 p.m. I 1341 I I MINUTES PARKS AND RECREATION COMMISSION i JULY 10, 1985 MEMBERS PRESENT: Riddle, Jordison, Martin, Steinbrech, Willis, Hradek and Alvarez MEMBERS ABSENT: Jennings and Mitchell I STAFF PRESENT:* Cassady, Howell, Harvey, Moran GUESTS PRESENT: Anne Glenister, Project GREEN; Suzanne Richerson; Jean Hood; Ron Dibbel; Merle Neubauer; David Roll; Harold and Naomi Schedl; Al Good; Sara and James Lindberg; Richard Buss, Hall Engineering; Patti Mitchell, Lynnette Bovee, Margaret Brosnihan--interns; and various representatives of the media. RECOMMENDATIONS TO THE CITY COUNCIL Moved by Willis, seconded by Martin, that this recommendation is similar to that made previously and has been modified to take into account engineering studies and i the concerns of the City Council. In light of the solution proposed; of the criti- cal historical problems, particularly the over -use of the pool at the Community Recreation Center; the deteriorating condition of the two existing outdoor pools; the critical lack of gymnasium space; that the Parks and Recreation Commission endorses the approach of renovating the west side (City Park) pool, making such minimum expenditures on Mercer Park pool as would be prudent under the circumstances, and constructing a multi-purpose facility in cooperation with the school district. Unanimous. Moved by Steinbrech, seconded by Alvarez, that the Commission further recommends that the City Council authorize the City Manager to retain a consultant to submit preliminary cost.figures and design to use as a basis for a bond referendum. Unanimous. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Willis, seconded by Hradek, that the minutes of the June 12 meeting be approved as written. Unanimous. Jean Hood, spokesperson for a group of swimmers using City Park pool from 5:30-7 p.m. expressed their concern about changes in the swimming schedule. One third of the pool had been designated for practice area for the Iowa City Swim Club, another one-third had been designated for the Hawkeye Swim Club, and the remaining third was open to the general public. These areas were roped off for the length of the pool. Families with children or those persons unable to swim the lengthwise of the pool were designated to the two wing sections of the pool which at its' deep- est part is approximately three feet deep. There was no provision for using the diving board. They feel the new arrangements of the pool are somewhat improved for families and for the use of one diving board, but is far from ideal for recre- I ational swimmers in the pool. I I I /3� � MINUTES - PARKS & RECREATION COMMISSION July 10, 1985 Page two Cassady said the primary problem is pool availability. Systems throughout the State have been studied for effective utilization of the pool and the present system is widely used throughout the State. There has been diminished at in public swimming during the hours of 5:30-7:00 p.m. during the last few years which was a deciding factor in the utilization. The Iowa City Swim Club had their allocated space cut in half and the Hawkeye Swim Club has withdrawn in cooperation, which opens half of the pool to the public in addition to the two wings. Staff feels that this should answer the concerns of the group. The Commission and group discussed the issue at length, touching on the availability of pool time for the public and use by swim clubs. It was agreed that another lane would be added for recreational swimmers. The letter of concern was received and filed. Cassady announced that Kurt Carmen, new aquatics program supervisor, would begin work on July 15. Cassady reported on the 4% State sales tax that went into effect on July 1, 1985. Children are not bringing the correct change to swim and adults are becoming upset over the taxation. Staff is recommending that the tax not be collected, but rather lower the admission to absorb the tax. The loss would be recovered by raising fees in FY'87. Steinbrech asked and Cassady answered that approximately $2,000 would be lost in revenue by absorbing the tax. Willis asked the Legal Department's recommend- ation and Cassady answered that he had been directed to collect the tax. Willis stated his dissatisfaction with the legislation. Moved by Jordison, seconded by Martin, to temporarily reduce the fees for the swimming pools for the remainder of FY'86 to absorb the 4% State sales tax. Unanimous. Moved by Steinbrech, seconded by Alvarez, that the motion be amended to read to temporarily reduce the fees for the swimming pools for the remaining summer months. Unanimous. Willis was asked to write to the Iowa Department of Revenue to express the Commission's feelings on the legislation change. DISCUSSION - JOINT POOL FACILITY Dick Buss, Hall Engineering, stated that City Park pool is structurally sound and should be renovated. Mercer Park pool does not have a safe diving well, has no ground fault interrupters, a faulty chlorination system, and a serious leakage problem. Steinbrech asked and Buss answered that short term renovation ($30,000) would allow the pool to "limp along" for a long time. Riddle asked and Buss answered that a new pool to replace Mercer Park pool (indoor/outdoor) would be approximately $1 million. /.36z MINUTES - PARKS & RECREATION COMMISSION July 10, 1985 Page three Steinbrech asked if Buss recommended against putting a new pool in at the same location and Buss answered that the location should be moved to a higher site to eliminate the ground water situation. Willis asked what structural risks are involved if nothing is done at Mercer Park pool, and Buss said there are no true structural risks, but the foundation was backfilled with sand and there is a serious leakage problem, including leakage of sand. The estimated useful life of the pool, doing absolutely nothing, is ten years. However, major maintenance items in the amount of $30,000 should be instituted. Willis stated that he feels the Mercer Park pool situation should be studied in substantial detail before it is abandoned. It maintains serviceability, is a public resource, and considering the shortage of pool availability, should only be abandoned as a last resort. Steinbrech stated he feels the minimum should be expended to maintain the pool. The Commission and staff discussed safety problems concerning diving at the pool and Mike Moran said it meets all State requirements (8' from the center of the board to the middle of the pool --regulation; board is 8'9" from the center). An adjustment was made on the diving board to comply with the State regulation. There was discussion concerning operating both pools and possibly using Mercer Park pool for the majority of lap swim use. Operating costs are 75% staff, 25% chemical and water costs. Moved by Willis, seconded by Martin, that this recommendation is similar to that made previously and has been modified to take into account engineering studies and i the concerns of the City Council. In light of the solution proposed; of the criti- cal historical problems, particularly the over -use of the pool at the Community Recreation Center; the deteriorating condition of the two existing outdoor pools; the critical lack of gymnasium space; that the Parks and Recreation Commission endorses the approach of renovating the west side (City Park) pool, making such minimum expenditures on Mercer Park pool as would be prudent under the circumstances, and constructing a multi-purpose facility in cooperation with the school district. I Unanimous.. Jordison asked whether funds would be available for a consultant for preliminary cost figures and design. Moved by Steinbrech, seconded by Alvarez, that the Commission further recommends that the City Council authorize the City Manager to retain a consultant to submit preliminary cost figures and design to use as a basis for a bond referendum. Unanimous. Cassady asked that members of the Commission and School Board be named as soon as possible to a committee to institute proceedings. /.3 Z i MINUTES - PARKS & RECREATION COMMISSION July 10, 1985 Page four DIRECTOR'S REPORT Cassady reported that Gloria Achenbach, Sr. Clerk Typist for the Recreation Division, had been promoted to Administrative Secretary for the Fire Department. Kathy Jackson, Library employee, will be replacing her on July 16th. Cassady introduced Lynnette Bovee and Patti Mitchell, interns from the University of Iowa; and Margaret Brosnihan, intern from the University of Northern Iowa. Anne Glenister updated the Commission on the Neighborhood Open Space Advisory Committees meetings. Steinbrech asked where the open space burden would fall and Glenister answered that these are neighborhood parks, not city-wide parks. A reasonable formula is being compiled to assess needs. The Parks and Recreation Commission and Planning and Zoning Commission will be active participants in enforcement of the Ordinance. OTHER BUSINESS Bob Howell reported that preliminary estimates to repair the tennis courts is $10,000 for resurfacing, color coding and fencing. Karen Hradek reported on the deplorable condition of a City Park shelter that had been reserved for their church group. Bob Howell was directed to implement a more effective system for cleaning the shelters. Moved by Jordison, seconded by Hradek, to adjourn at 9:35 p.m. Dee Harvey, Se ta ery Parks and Rec ation Commission F MINUTES PLANNING AND ZONING COMMISSION JUNE 20, 1985 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Blank (arrived at 7:45), Cooper, Courtney, Jordan, Perry, Scott (arrived at 7:50) MEMBERS ABSENT: Horowitz STAFF PRESENT: Boyle, Milkman, Manning CALL TO ORDER: Vice Chairperson Jordan called the meeting to order at 7:35 p.m. CONSIDERATION OF THE MINUTES OF JUNE 6, 1985: Courtney moved to approve the minutes of June 6, 1985 as presented. Perry seconded the motion. The motion carried, 4-0. RECOMMENDATIONS TO CITY COUNCIL: 1. Z-8502. Approval of an application submitted by Southgate Development Co., fnc., for the rezoning of 3.74 acres located south and southeast of K-Mart between Keokuk Street and Broadway Street from RM-12 to CC-2, subject to the following conditions: -Southgate Development will construct a channelized intersection to connect Broadway Street to Hwy. 6, including full signalization. -Items 4 and 6 of the Broadway Street Agreement dated March 22, 1978 shall remain in effect. -Hollywood Boulevard shall be closed as shown on the final LSNRD plan and: •dirt and sod will cover the pavement. •curbs of a minimum 5 inches in height shall be installed at each end of the closed portion. -Sidewalks shall be constructed as indicated on the final LSNRD plan. -The developer shall obtain consent from K-Mart for speed bumps and pedestrian signs on the K-Mart drive. -The Keokuk entrance to K-Mart shall be improved as shown in Exhibit A, subject to the granting of a variance by the Board of Adjustment. -The Taylor Drive intersection with Highway 6 shall remain open. The existing Broadway Street Agreement, dated March 22, 1978, will remain in force unless conditions included in the rezoning are in conflict with the Agreement. 2. S-8509. Approval of an application submitted by Southgate Development Co., Inc., of a preliminary subdivision plat for Lots 5-11, Block 1, Braverman Center. Recommend approval of the preliminary Large Scale Non-Residential Development plan for Lots 4, 58 and 7 of Block 1, Braverman Center, for a shopping center located on Broadway Street southeast of K-Mart, with new 1343 Planning & Zoning Commission June 20, 1985 Page 2 design speed bumps provided on the drive and in the parking lot of the proposed shopping center and the elimination of barricades at the end of the closed sections of Hollywood Boulevard. In conjunction with approval of the LSNRD, the Commission recommends the following: A. That language referring to the Taylor Street closure [Section 3.B(ii) i of the March 1978 Broadway Street Agreement] be deleted. B. That the west intersection of Hollywood Boulevard and Keokuk Street i be signed to permit "Right Turn Only" onto Keokuk Street. i C. That the postal drop box on Keokuk Street be moved out of the street right-of-way. i D. That the bus stop and shelter on Keokuk Street opposite the K -Mart drive be moved to the corner of Southgate and Keokuk Street and, if possible, a bus stop in front of the K -Mart store be scheduled. E. That 25 mph speed limit signs be posted on Broadway Street. F. That a turning lane be installed on Highway 6 at the Taylor Drive i intersection both east bound and west bound. G. That the storm water management system (facilities and structures) for Pepperwood subdivision be reviewed and improved. i H. That Council review the Storm Water Management Ordinance to determine its effectiveness in meeting the intended goals and objectives of the ordinance. I. That the chairperson of the Planning and Zoning Commission will review the final agreement on conditions for rezoning with legal staff on behalf of the Commission. 3. Recommend approval of an amendment to the Sign Regulations to permit building wall coverage of up to 15% for facia signs. PUBLIC DISCUSSION OF ANY ITEM NOT INCLUDED ON THE AGENDA: There was no discussion of any item not included on the agenda. SUBDIVISION ITEMS: 1. S-8431. Public discussion of an application submitted by Terrence WiTliams for approval of an amended preliminary and final Large Scale Residential Development plan on Woodside Drive extended; 45 -day limita- tion period: Waived; (application withdrawn). j Milkman reported a letter withdrawing item S-8431 was received from the applicant. 1343 I Planning & Zoning Commission June 20, 1985 Page 3 Perry moved to accept the withdrawal letter. Cooper seconded the motion. The motion carried, 5-0. 2. S-8432. Public discussion of an application submitted by R.A. McKeen for approval of a preliminary and final Large Scale Residential Development plan for 522 S. Dubuque Street; 45 -day limitation period: Waived; (application withdrawn). For this item also, Milkman reported a letter of withdrawal was received from the applicant. Blank moved to accept the letter of withdrawal. Perry seconded the motion. The motion carried, 5-0. 3. S-8509. Public discussion of an application submitted by Southgate Development Co., Inc., for approval of a preliminary subdivision plat for Lots 5-11 and a preliminary Large Scale Non -Residential Development plan for Lots 4, 5B and 7 of Block 1, Braverman Center for a shopping center located on Broadway Street south of K -Mart; 45 -day limitation period: Waived. Milkman explained there have been two public formal meetings in which this item meeting, Milkman as een c lkmanstatedshe Since over the the aapplicat al vote is pplication in detailt this forthe benefit of the public present. Further, since the rezoning is so closely linked with the subdivision, these items will be discussed together. Staff has recommended approval of the preliminary subdivision. Milkman stated that the original LSNRD has been revised and is contingent on the rezoning. She also mentioned that commercial developments near a residential zone require screening and the developer has provided this. Also required are sidewalks. After much discussion at previous meetings, sidewalks will be provided along the east side of the K -Mart parking lot to the grocery store and continue south to the proposed elderly housing site. A sidewalk will also be constructed on the south side of the drive between Broadway and the K -Mart parking lot. In regard to traffic circulation, Milkman reported that when the Pepperwood area was developed, there was an agreement between the developer and the City that Broadway would be extended to Highway 6, becoming a three-way signalized intersection. Sections of Hollywood Boulevard and Taylor Drive would be closed. After much discussion, the Commission reached a consensus to close Hollywood from the east property line of the Iowa State Bank west to Broadway; as well as a short portion east of Broadway to the east property line of the 1902 Broadway Street offices. The following proposed improvements to Keokuk Street have been recom- mended by the Commission: Planning 8 Zoning Commission June 20, 1985 Page 4 -Right-turn only will be permitted from Hollywood Boulevard onto Keokuk Street at the intersection on the west side of Keokuk Street. -The postal drop box on Keokuk St. will be eliminated (subject to the approval of the U.S. Post Office). -The bus stop will be moved from opposite the K -Mart entrance on Keokuk to the intersection of Southgate and Keokuk, with an additional stop at the front of K -Mart. -Improvements to K -Mart Drive to include: 3 lanes, (2 exit and 1 entrance lane) to allow for some stacking. There would also be a raised curb on the south side of the Liquor Store parking lot and a retaining wall at the southeast corner of the drive to permit improvement of the grade. The closing of Taylor Drive is also included in the 1978 Broadway Street agreement. The Commission hasn't yet decided whether to close, restrict or leave the intersection as it is. Staff recommends leaving only the intersection with the east bound lane of Highway 6 open to right turn only traffic. The Iowa Department of Transportation has given their approval of this and if the intersection is not closed, they recommend improvement with a left turning lane on Highway 6 west bound. In reference to storm water drainage, Milkman commented the City Engi- neering Department and the developer have reported the drainage from the proposed development will have no effect on the Pepperwood Addition. The water will drain to the north. She also stressed there are still drainage problems in the area, but this development will not worsen them. Milkman went on to discus the rezoning application. Z-8502. Public discussion of an application submitted by Southgate Development Co., Inc., for rezoning of 3.74 acres located south and southeast of K -Mart between Keokuk Street and Broadway Street from RM -12 to CC -2; 45 -day limitation period: Waived. Milkman explained this rezoning will take place under the new state law (effective July 1) permitting cities to place conditions on rezoning, if the conditions are reasonable, directly related to public need and agreed to by the applicant. The recommended conditions of this particular rezoning are: -With the closing of Hollywood Boulevard, the developer will cover the street with dirt and sod, 5 inch curbs will be added to prevent traffic cutting through the area; a barrier will be placed a the east end of the closed portion of Hollywood. The sidewalk will continue along the east side of the K -Mart lot and to the proposed elderly housing site. -The installation of speed bumps along K -Mart Drive, as well as signage "Yield to Pedestrians." -Improvements to K -Mart Drive. (Mentioned above.) -Possible Taylor Drive cross over removal at the Highway 6 intersection. Staff recommends approval of these conditions subject to the agreement of the developer. /363 Planning & Zoning Commission June 20, 1985 Page 5 Milkman reported accident counts for the intersections of Keokuk/Hwy. 6 and Taylor/Hwy. 6, In response to a request from Jim Spratt, she also reported accident counts from Riverside Dr./River St. Scott, in preparing the ground for discussion, noted the following h points: -The rezoning applies to 3.74 acres. -The area presently zoned commercial is enough to allow a grocery store without rezoning. -A note was received from the Public Works Department reporting the storm 4 sewer system was inspected and cleaned on June 18, 1985 in the Pepper - wood addition. -Screening is included in the proposed LSNRD. ' s Scott set public discussion for 30 minutes, allowing each speaker three ! minutes. i i PUBLIC DISCUSSION: Robert Carmichael, 1061 Briar Drive, Iowa City. Having originally moved assuming this was a residential area, Carmichael felt the rezoning was f changing this. The City already has white elephant malls. He felt this center should not be encouraged. Anna Rath, 2125 Broadway Street, Iowa City. By opening Broadway, Rath felt traffic would increase in an already problematic area. The problem would just be moving west. In regard to the water problem, she felt there was much to do with this issue. City Engineering, she said, has already caused enough problems. She asked what there is to stop the developers from rezoning the adjoining property to the west currently zoned RM -12. Also, she questioned when the City will stop changing zoning. Rath felt the 1978 Broadway Street Agreement was a long time ago and if the Commission could change their minds about the zoning, they could change it about the Agreement. Lastly, she asked why the elderly would be interested in housing in this area, away from doctors and churches. Ii! nSS ra�tt, 2119 Davis, Iowa City. Spratt expressed his disappointment in the political process. He felt uninformed of Taylor's closing until notified by neighbors. He asked the Commission to consider a light at the intersec- tion of Taylor and Hwy. 6 to get area residents home and "out of your (the Commissioner's) hair." With the closing of Taylor, Spratt calculated an additional cost of approximately $180 per year to access his home by alter- nate routes. He expressed possible problems in accessibility of emergency vehicles to the area. He suggested the use of Sandusky to handle mall traffic. The intersections he had requested traffic counts on were, in his opinion, very similar to that of Taylor and Hwy. 6. If the developer and the I00T do not have problems with leaving the intersection, why is the Commis- sion pushing it? /3(.3 Planning 8 Zoning Commission June 20, 1985 Page 6 John Hardison, 2140 Broadway, Iowa City. Hardison presented a June 12, 1985 Press -Citizen announcing the proposal of a 55 acre shopping center in Coralville. He felt this center would take business away from the develop- ment under review. He also mentioned that water drainage is already a problem at the Highway 6/Keokuk St. intersection. Rebecca Trippet, 1034 Sandusky Drive, Iowa City. All the local shopping centers are economically depressed, Trippet announced, also asking where is the need for an additional one? She felt the east/west turning lanes onto Taylor are a small cost compared to the development. Trippet felt the previous down zoning allowed the developers a tax break. Speaking for Mr. and Mrs. Erwig, an elderly couple living on Taylor, she stressed their need for an access to Hwy. 6. Darrell Lamb, 1117 Apple Ct., Iowa City. Lamb asked the Commission to consider the whole area. There are over 400 homes in the area. If the area was changed to residential, there must have been a reason. He added that his yard is one of those flooded. At the intersection of Keokuk and Hwy. 6 he foresees a problem in drainage since this already floods in wet weather. Ro er Kost, 1067 Briar Drive, Iowa City. Kost reported at Sandusky and _g epperwood there are water and ice problems. Since this could become an alternative route, this intersection must be reviewed. He also stated that residents of the Systems Homes often walk in the street and increased traffic would expose them to greater danger. David McCune, 944 Aspen Court, Iowa City. McCune expressed concern with the eoku�6 intersection. He felt Keokuk is too confusing near the bank entrance and suggested closing this and including it as part of the shopping center. He mentioned problems in the area, such as rats, and snow removal. Winifred Brooks, 2025 Taylor Drive, Iowa City. Brooks, a renter, was opposed to the opening of Broadway. She felt Keokuk could be used instead. She mentioned there are many children in the area and also that the buses use Taylor to access the residential area. Janet Long, 802 Sandusky, Iowa City. Long expressed concern with traffic coming around Keokuk on to Sandusky. She felt this would become an alternate route. One night she witnessed a policeman issue two tickets to speeders in front of her home. She also didn't feel there was a need for another shopping center. Bob Them le1019 Briar Drive, Iowa City. Temple pointed out there were many people in opposition to the application. He wondered who was in favor? Allowing Southgate to put in this center would worsen an already serious traffic problem in the area and another shopping center was not needed. Tom Hoyt, 936 Aspen Court, Iowa City. If Southgate already has enough land to develop a grocery store, why do they need more, Hoyt asked. Further, if frontage roads are used in the correct way, they work. He cited the example of Lindale Mall where there are only two entrance/exits controlled by lights. /343 Planning 8 Zoning Commission June 20, 1985 Page 1 Harry Wolf. As comptroller of Southgate Development Co., Wolf felt the public present raised some good points, adding that he felt these have been addressed at meetings. Wolf stated his desire to see economic development in Iowa City, as well as controlled growth. The traffic considerations in the area are obvious. He felt this is seen in the agreement with the City, and the developers working with the City and the Comprehensive Plan. The proposed design isfor a quality center and Wolf added they have some prospective tenants. He felt this center will bring growth to the south side. Fran Volmer. Volmer felt if people want a shopping area they can go to Eastdale Mall. There are Hy -Vee and Randalls grocery stores in the area. She reiterated concerns previously stated concerning children in the area. Ralph Stoffer. Stoffer, architect for the development, explained the advantages of the proposed center to the City and the local residents: -120 full-time and many part-time jobs -payroll of $2+ million -$80,000 in real estate taxes -new shopping opportunities -not in direct competition with other commercial areas -design is a first quality center, in aesthetics as well as circulation Stoffer also stressed that the developers have tried to address concerns raised by the public present in working with this in -fill site. Anna Rath felt the center isn't aesthetically pleasing, referring to a remark that it will look no worse than the back of Hy -Vee. She also felt the local people wouldn't be looking for jobs there. With the diagonal shape of the area to be rezoned, Dave McCune felt, in the future, adjacent areas will be rezoned to commercial also. j Jim Sprraatt disagreed that property values will increase. Due to transporta- t of n cost, they would go up. He commended Hoyt for his controlled access idea. Robert Carmichael reiterated his feeling that this development will not benefit Iowa City. John Hardison mentioned he did not want to live in the mud from this develop- i ment. Emphasizing the vacant commercial zoning area between K -Mart and Hy -Vee, Rebecca Trip pet suggested this be used. i Cheryl Ehrenfelt, 1008 Sandusky Drive, Iowa City, is pleased with a quiet j residential area and doesn't want it crowded with junky buildings like other parts of Iowa City. Winifred Brooks questioned the direction of the facade of the proposed center. Scott explained it will front north and west. /343 i ■ Planning & Zoning Commission June 20, 1985 Page 8 If the developers are working according to the Comprehensive Plan, Darrell Lamb asked, how is the rezoning consistent with the Plan? Scott explained the Comprehensive Plan designates general areas, while zoning is more site specific. COMMISSION DISCUSSION: Perry commented the Commission has gone well beyond the stated limits, having had three public hearings and allowing residents a chance to speak at informal meetings. He reiterated his statement from the June 6 meeting expressing appreciation for their participation; it is needed for the Commission to arrive at the best possible decision. Discussion turned to the Taylor Drive/Hwy. 6 issue. Jordan suggested leaving Taylor open and note if there are future problems. Perry and Cooper agreed, adding it would be better to wait and see the results of the development. Scott mentioned when the Commission first discussed Taylor, he wanted to close it because of its high elevation and since it was unsignalized. Further, he has been in the area and felt it was a dangerous intersection. After listening to the public, he understands this could cause hardship. He recommended deletion of the closing as a condition of the rezoning and suggested an amendment to the main motion to include this. Milkman reminded the Commission of the Broadway Street Agreement with the developer and asked if the intersection were closed in the future, would it be the responsibility of the developer or the City. Stoffer confirmed that the developer has agreed to the closing if it proves necessary. Scott wondered what would happen to the 1978 Agreement. Boyle explained the Commission can use the new agreement to supersede or add to the 1978 docu- ment. On the preliminary map, Scott noted barricades were indicated. Boyle advised the Commission to remove this on the preliminary map and specify it in the motion. Boyle asked if Colonial Offices had been consulted concerning the closure of Hollywood, since they have an entrance on Hollywood east of Broadway. Scott explained it could be closed since they have other access points. Continuing, Scott clarified issues contingent on rezoning: -Installing pavement on Broadway. -Closure of Hollywood: Southgate will install fill on the street and also sod. If this closure would turn out to be an unworkable solution, they will remove the pavement. -5" curb at each end of the closed sections of Hollywood Blvd. -Sidewalks to be constructed east of K -Mart parking lot to grocery store, continuing south to the proposed elderly housing site. -Install speed bumps and signage concerning pedestrian traffic along K -Mart Drive. -Improve the entrance/exit at Keokuk and K -Mart Drive, utilizing Alter- nate B - now referred to as Exhibit A, which Milkman explained earlier. /,363 Planning & Zoning Commission June 20, 1985 Page 9 He reiterated the Taylor Drive/Highway 6 intersection closure conditions will be removed; also that speed bumps along the proposed shopping center drive will be included in the LSNRD. Blank asked if additional studies have been made to see that the planned system will work. Milkman explained the Fire Chief examined the plans to ensure the areas are easily accessible to emergency vehicles. Blank was concerned about problems raised by the public. Milkman clarified when Pepperwood was resubdivided, Broadway, Keokuk and Sandusky were designed as collector streets. Blank asked if the City is aware of the problems regarding access by emergency vehicles. Milkman said this is the first she has heard of them. Scott entertained a motion concerning the rezoning (Z-8502). Perry moved to approve the application submitted by Southgate Development Co., Inc., for rezoning of 3.74 acres located south and southeast of K -Mart between Keokuk Street and Broadway, subject to the following conditions: -Southgate Development will construct a channelized intersection to connect Broadway Street to Hwy. 6, including full signatization. -Items 4 and 6 of the Broadway Street Agreement dated March 22, 1978 shall remain in effect. -Hollywood Boulevard shall be closed as shown on the final LSNRD plan and: -dirt and sod will cover the pavement. -curbs of a minimum 5 inches in height shall be installed at each end of the closed portion. -Sidewalks shall be constructed as indicated on the final LSNRD plan. -The developer shall obtain consent from K -Mart for speed bumps and pedestrian signs on the K -Mart drive. -The Keokuk entrance to K -Mart shall be improved as shown in Exhibit A, subject to the granting of a variance by the Board of Adjustment. -The Taylor Drive intersection with Highway 6 shall remain open. Jordan seconded the motion. Perry asked if staff had the specific legal documents to ensure the storm water drainage. Boyle explained it is inherent in the elevations. Scott wondered if this would be examined in the final LSNRD. Blank asked for a clarification of preliminary versus final LSNRD. The preliminary shows the elevation, Boyle said, while the final provides renderings of the buildings. Further, the water flow is on the specific plans. Once approved, the developer has to live with them or they don't get final approval. Scott questioned how the existing Broadway Street Agreement and the Commis- sion's stipulations would mesh. Boyle suggested an amendment to the main motion to "keep the existing Agreement dated March 22, 1978, unless condi- tions included in the rezoning are in conflict with the Agreement." Jordan moved to amend the main motion, adding the proviso suggested by Boyle. Cooper seconded the motion. The motion to approve the amendment carried 6-0. 1.343 Planning & Zoning Commission June 20, 1985 Page 10 Perry stated he was in favor of the motion, particularly since a grocery store could, as the site now stands, be constructed. He felt the developers will improve what the area currently has; there won't be "just a grocery store." Scott mentioned for public record a letter in opposition to the proposed development, received from David Stone, 831 Sandusky Drive. Scott addressed the public present in an attempt to relate the discussion the Commission has undergone in three formal and three informal meetings. When first approached with the application, the Commission realized the traffic problems, particularly the intersection of Hwy. 6 and Keokuk. If the motion to rezone and the LSNRD are approved, the Commission plans on additional recommendations to Council. Scott mentioned this since the public has raised many issues unrelated to the rezoning and LSNRD and they raised issue's over which the Commission has no control. He further suggested they address Council in continuing their battle. In specific response to a public comment, Scott saw the frontage road as the cause of many of the problems in that intersection. Although originally zoned commercial, this area was down -zoned because there was no development. Now, with this proposal, the area needs its original zoning. Scott also wanted to publicly thank the public for their vigilance and comments since they did change the Commis- sion's view concerning the Taylor Drive closing. Courtney stated he will abstain due to business interests in the area. He felt it important to comment that with its current zoning a grocery store could be put in. The developer is trying to improve the area. He also felt the Eastdale fire Station can easily service the area. Lastly, as a citizen with childl°en, he understands the traffic issues in the area. The motion, as amended, carried, 5-0-1, Courtney abstained. In regard to the subdivision, Jordan moved to approve the preliminary subdivision plat for Lots 5-11. Cooper seconded the motion. The motion carried, 5-0-1, with Courtney abstaining. Cooper moved to approve the preliminary Large Scale Non -Residential Develop- ment plan for Lots 4, 5B and 7 of Block 1, Braverman Center, for a shopping center located on Broadway Street south of K -Mart. Per, seconded the motion. After discussion, Perry moved to amend the main motion, adding that new design speed bumps be provided on the drive and in the proposed parking lot and that there be no barricade at the east end of the closed section of Hollywood Boulevard. Jordan seconded the motion. The motion to amend the main motion carried, 5-0. The main motion, as amended, carried 5-0. Jordan moved to delete the March, 1978 Broadway Street Agreement language referring to the Taylor Street closure (Section 3, B(ii) of the Agreement). Cooper seconded the motion. The motion carried 5-0. 1,343 _ - ---------- - - ----- -- Planning & Zoning Commission June 20, 1985 Page 11 A series of additional recommendations to Council to facilitate traffic circulation for K -Mart and Pepperwood Place followed: Jordan moved that the west intersection of Hollywood Boulevard and Keokuk St. be signed to permit 'Right Turn Only" onto Keokuk St. Perry seconded the motion. The motion carried 5-0. Cooper moved that the postal drop box on Keokuk St. be moved out of the street right-of-way. Perry seconded the motion. With discussion, Jordan mentioned he will secure from Dick Sunrnerwill of the Iowa State Bank & Trust Company a statement that they have no objection to this removal. The motion carried 5-0. Jordan moved that the bus stop and shelter on Keokuk St. opposite the K -Mart drive be moved to the corner of Southgate and Keokuk St. and, if possible, a bus stop in front of the K -Mart store be scheduled. Blank seconded the motion. The motion carried 5-0. j Blank moved that 25 mph speed limit signs be posted on Broadway Street. t Jordan seconded the motion. The motion carried 5-0. I Cooper moved a turning lane be installed on Highway 6 at the Taylor Drive intersection, both east bound and west bound. Jordan seconded the motion. 1 The motion carried 5-0. Other recommendations included: ! Cooper moved that the storm water management system (facilities and strut - tures) for Pepperwood subdivision be reviewed and improved. Perry seconded i the motion. In discussion, Blank felt the language could be more positive or stronger, particularly since the public is so upset. Scott suggested a statement could be added that there are problems in the area. Boyle commented there should be specifics in the abstracts telling where the storm water goes. It was mentioned that basements were not recommended for the area. Blank asked for a clarification of the area being flooded. Stoffer answered questions concerning the flooding. Blank further thought comments should be made concerning the screening to ensure a better screen between the shopping center and residential areas. The motion passed 5-0. Perry moved that Council review the Storm Water Management Ordinance to j determine its effectiveness in meeting the intended goals and objectives of the ordinance. Cooper seconded the motion. In discussion, Scott noted his support for this in the strongest terms. The motion carried 5-0. /J6 3 1 Planning & Zoning Commission June 20, 1985 Page 12 Jordan moved that the chairperson of the Planning and Zoning Commission will review the final agreement on conditions for rezoning with legal staff on behalf of the Commission. Cooper seconded the motion. The motion carried 5-0. ZONING ITEMS (continued): i 2. Public discussion of an amendment to the Sign Regulations to permit building wall coverage of up to 15% for facia signs. Milkman stressed this amendment will not result in an increase in the percentage of signage allowed. Perry moved to approve an amendment to the Sign Regulations to permit building wall coverage of up to 15% for facia signs. Cooper seconded the motion. In discussion, Jordan expressed his opposition, feeling that 10% was enough for facia signs. Scott mentioned that Courtney, who had left, indicated at the informal meeting agreement with Jordan. Scott mentioned he will vote yes, since there will be no increase in the total signage. The motion carried, 4-1, Jordan voting no. OTHER BUSINESS: 1. Appointment of Planning and Zoning Commission member to the Urban Environment Ad Hoc Committee. Susan Horowitz was appointed to the Urban Environment Ad Hoc Committee. 2. Planning and Zoning Commission Information. Milkman mentioned that she was providing the Commission with the final Vista Park Village report which was sent to Council. Also presented to the Commission was the revised rotation for Council meetings. The next Planning and Zoning Commission meeting will be July 15, informal I and July 18, formal. The meeting adjourned by acclaim at 10:30 p.m. I I j arrel o rtney, Secr ary The minutes were taken by Linda Manning. /3G3 j I X*) MINUTES SENIOR CENTER COMMISSION JUNE 12, 1985 SENIOR CENTER CONFERENCE ROOM MEMBERS PRESENT: Bill Coen, Don Crum, Henry Fox, Geri Hall, Bob Jackson, Marty Kafer, Mike Kattchee, Ruth Wagner STAFF PRESENT: Bette Meisel, Bonita Devance i OTHERS PRESENT: Jim Lapitz, Kathleen Norris, Edith Boldt, CoE; Agnes Kuhn, Private Citizen CALL TO ORDER/MINUTES/PUBLIC DISCUSSION: The meeting was called to order by the chair at 3:00. Kafer moved that the minutes be accepted as read. Coen voiced a complaint made by Commissioner Whipple. Whipple had objected to the way in which the evaluation of the Senior Center Coordinator had been conducted. She suggested that each member of the Commission should evaluate the Coordinator. Coen explained that the three members of the executive committee, the Chair, Vice -Chair and Secretary had individually, then as a group, rated the Coordinator and met to come up with a composite number for the final rating. This was the method of evaluation that had been used in the previous year. Coen reminded that copies of the evaluation criteria had been passed out at the May 9 meeting. Coen invited discussion of the matter. Commissioners agreed that the present method was preferable to cT full Commission evaluation. New members felt comfortable having long-standing members rate the performance of the Coordinator for the previous year. Crum suggested that in the future it would be wise to give a more detailed explanation of the process to Commissioners well in advance of the evaluation date. Copies of the evaluation criteria will be distributed upon request. SENIOR CENTER SURVEY: Coen reviewed the list of surveys that had been conducted at the Senior Center over the years. Fourteen surveys had been conducted in less. than a six year period. Coen reminded Commissioners that if they chose to present a new survey it should be put in the goals for the coming year. Agnes Kuhn distributed a draft of a survey she had prepared which she wanted the Commission to administer. Hall restated the position taken by the Commission at an earlier meeting; neither the Senior Center nor any independ- ent agency has the right to conduct an evaluation of another agency. Nor would it be appropriate, Hall explained, for a person who did not use a particular service to be in the position to rate that service. It was also agreed that it would be inappropriate to rate the staff. Jim Lapitz, President, AARP/Chairman, Council of Elders, reminded Kuhn that proper procedure would be to bring ideas and complaints to the Council of Elders, the grass roots organization of the Senior Center. He emphasized that neither AARP nor the Council of Elders had endorsed the survey. Any survey that the Commission undertakes will deal with needs assessment and response. Commissioners agreed it would be impractical to take on an evaluation without /3G� I ---1r Senior Center Commission June 12, 1985 Page 2 an expressed purpose. Kattchee moved that consideration of a survey be discussed jointly by the Chairman of the Council of Elders and the Commission Chair. Nall seconded. Motion carried, unanimous voice vote. Coen excused himself. Fox assumed responsibility as acting chair. COORDINATOR'S UPDATE: Meisel informed Commissioners that there had been several instances of mental cruelty and insensitive treatment of people coming to the Congregate.Meals by other participants. These incidents have reflected negatively on the Senior Center. Fox requested that a statement of policy be adopted concerning such behavior at the Senior Center. The text of this statement shall read: "The Senior Center Commission strongly supports the concept of a Center in which the spirit of welcome, acceptance and friendship is extended to all older people who desire to participate. The Commission will do all in its power to foster this spirit and will also do all in its power to oppose any attitudes, practices or behaviors which adversely affect the use of the Center by any a older citizen." i It has been recommended that a copy of the statement of policy and a letter detailing one of the more recent incidents be published in the July issue of the POST in hopes that people would become more aware of their behavior. County Supervisor Betty Ockenfels asked that a copy be sent to the County ; Board of Supervisors. Jackson suggested that the Senior Center send in volunteers as hostesses during that time of the day to assist newcomers and to help alleviate such problems in the future. Meisel responded that -such a move was inappropriate because: a) each agency at the Senior Center is autonomous and responsible for their own staff, volunteers, policy, etc. and b) even if the Nutrition Advisory Board agreed that we should run the Congregate Meal volunteer program, it would only serve to overburden Senior Center staff with added responsibilities. It was suggested that reconcilia- tion of the problems with Congregate Meals would best come from meeting with the decision making body of the agency. No action was taken on the sugges- tion. The Statement of Policy was adopted as read and will be printed in the POST. SERVICE PROVIDERS PRESENTATION: Larry Olson, director of Johnson County S.E.A.T.S. program, gave a brief orientation of the program. lie explained that S.E.A.T.S. is one of six county programs administered by the East Central Iowa Council of Governments. S.E.A.T.S. is governed by the Johnson county Board of Supervisors. The six county area includes Benton, Jones, Linn, Iowa, Johnson and Cedar counties. Johnson County residents over the age of 60 or handicapped residents are eligible to use the program. The drivers take patrons to and from their destination, be it a medical appointment or a visit with a friend. Riders must call at least one day in advance, before 3:00 p.m., so that the dis- patcher can make up the route schedules for the coming day. A bl donation is requested each way. A 251 donation is asked of people coming to the Congre- gate Meal site. Olson explained that S.E.A.T.S. received some funding through Heritage Agency on Aging which helped to defray the cost of trans- porting meal patrons. Other sources of funding include monies from the Senior Center Commission June 12, 1985 Page 3 Cities of University Heights, Coralville and Iowa City and from contracts with Systems Unlimited and Goodwill Industries. Other special services include limited service to surrounding communities on a weekly schedule, route service for Goodwill and Systems Unlimited clients and monthly trips to Cedar Rapids (in conjunction with the Linn County L.1.F.T.S. program). In addition the buses may be used for charter services as available. A contract between the City of Iowa City and S.E.A.T.S. program offers subsidized cab service for after hours or special trips. There are twelve vehicles in the fleet. Ten vehicles are stationed in Iowa City (including one station wagon), one in Lone Tree and one in Solon. The staff includes five full-time people (one dispatcher and four drivers) and a roster of 22 part-time people including backup drivers for Solon and Lone Tree who may only average 20-40 hours a year. Currently there are five vans with wheelchair lifts. Staff expects delivery any day for three new vans that will replace two old ones. Within the coming year a bus similar to the University's Bionic Bus will be ordered. OPEN DISCUSSION: In the interest of saving time Meisel asked if there were any questions in regards to the remaining packet material. There were no questions. Kattchee mentioned his confusion regarding the Kuhn survey and under whose authority it had been commissioned. Until Lapitz clarified the situation he had been unaware that it was an independent venture. Kattchee asked that in the future the chair explain the purpose of an appearance by a guest if that purpose is known. Kafer again urged Commissioners to be careful to assure that every policy measure is properly moved, seconded and voted on. Kattchee moved for the acceptance of the minutes of May 9, 1985. Kafer seconded. Accepted by unanimous voice vote. Crum recommended that the Commissioners be kept informed about what is happening with the Congregate Meals problems. He noted that there have been several problems in that area in the past few months. The meeting was adjourned at 4:57 p.m. Submitted by Ruth Wagner, Secretary Senior Center Commission Prepared by Bonita Devance Senior Center Secretary i MINUTES RESOURCES CONSERVATION COMMISSION MAY 6, 1985 - 7:30 P.M. PUBLIC LIBRARY - MEETING ROOM B MEMBERS PRESENT: Nychay, Vogel, Goodwin, Uehling STAFF PRESENT: Schoenfelder APPROVE MINUTES: The minutes of the April 8, 1985 RCC meeting were approved as submitted. PUBLIC & MEMBERS DISCUSSION: A. No public attendance. B. Nychay read into the minutes a letter from the absent RCC member Cindy Parsons (see attachment). C. Uehling entered a motion that any employee or other affiliated person of Iowa -Illinois Gas & Electric Co. not be permitted to serve as a member of the RCC. Motion seconded by Goodwin, passed unanimously. Nychay suggested an amendment to this motion that the RCC adopt an applicant form similar to that of the Broadband Telecommunications Commission for candidates seeking Commission membership. Seconded by Goodwin; passed unanimously. PRESENTATION BY DREW SHAFFER:. Drew Shaffer presented a brief history of the cable TV franchise since approximately 1972 to present. ON The RCC membership voted to endorse those comments of M. Nowysz; so moved by Vogel, seconded by Uehling; passed unanimously. MEMO FROM NEAL BERLIN 4/12/84 RE: UTILITY FRANCHISE AGREEMENT: A discussion of the Berlin 4/12/85 memo lead to the following motions: A. That the Utility Franchise Agreement include the provision for a Biannual Review Committee to review rules, regulations, books and other appropri- ate matters of Iowa -Illinois Gas & Electric Co, as they relate to the final franchise agreement. Moved by Goodwin; seconded by Uehling; passed unanimously. B. That a franchise fee be imposed and that it be earmarked specifically to the RCC or regulatory Commission for a broad based community energy conservation program and that the funds not go to the Iowa City general fund. Moved by Uehling; seconded by Vogel; passed unanimously. 13tS I ,1 t. t is i I , i i Resources Conservation Commission May 6, 1985 Page 2 C. That after the date for the public election is set for the utility franchise agreement and before that election, two public hearings be held on the proposed agreement with at least the following persons in atten- dance: 1. Mayor. 2. RCC member. 3. Rate Payer Association member. 4. Iowa -Illinois Gas & Electric Co, representative. Moved by Goodwin, seconded by Vogel, passed unanimously. D. That Nychay draft a letter from the RCC to be presented to the Iowa City Council on 5/14/85 covering the following points: 1. The discussion and recommended changes to the Neal Berlin recommenda- tions of 4/12/85 concerning the utility franchise agreement. 2. Ten year franchise limit with five year reopener. 3. A utility review commission. 4. A utility regulatory ordinance. 5. A buyout provision. 6. A biannual review committee. 7. A cogeneration clause. B. Utility franchise agreement public hearings. 9. Utility franchise fee earmarked to specific regulatory commission. 10: Endorsement of the Nowysz memo. WASTE TO ENERGY FEASIBILITY STUDY: Schoenfelder outlined the City application for matching funds from the Iowa Energy Policy Council for $30,000 for an update of the Stanley Consultant study of a Waste -to -Energy Plant in Iowa City. OTHER BUSINESS: Vogel gave a brief report on the hydropower model demonstration at the University Hydraulics Lab and how it related to the Coralville Mill Dam Project. ADJOURNMENT: 10:00 P.M. /3GS I � • I � as s mow tM4 9 haue ct c ovi /441 ahpa4 ftctido ox1 lAaoc" Q ,, c� Ilillij�P,ri 6 �yQCuQ - lrnolS , �n In . 044 it (a /lil�ite au4-7u/ hew Cor,�,nu l'/�� ,� 11 /7�G �� C%1 bloz*"JA ,hCG 6ziYyt� Oma. I tat I�I1hf I t4aisaeveA Rc� a ► �s G���Gs► a � �@ n�w, 6`��o �OUvarA adeog4tcicoda our a11 oy , , 1I i V✓(, I I 33g 3q 75` name 331- gloS-q w�lz a SU�dE�T TO Aff-eo,)AL OF Resources COn:3rV7F'on Commission MINUTES (ov a C.i:y, RESOURCES CONSERVATION COMMISSION JULY 15, 1985 - 7:30 P.M. PUBLIC LIBRARY - MEETING ROOM B MEMBERS PRESENT: Parsons, Goodwin, Vogel, Duffy, Moreland STAFF PRESENT: Schoenfelder CALL TO ORDER: The meeting was called to order by Vogel, acting chair, in the absence of Nychay. REVIEW OF MINUTES: The minutes of May 6, 1985 were approved as submitted with one correction of spelling. PUBLIC AND MEMBER DISCUSSION: No general public in attendance. UPDATE I.E.P.C. COMMUNITY ENERGY GRANT: Schoenfelder gave a progress report on the status of the March 1985 Iowa City proposal to the I.E.P.C. The proposal has been tentatively accepted by I.E.P.C. pending changes acceptable to Iowa City. IOWA -ILL. UTILITY CO. REPRESENTATION ON RCC: The RCC stands by its recommendation of May 6, 1985 to the City Council. No further action was taken. COGENERATION: General discussion on whether or not a cogeneration clause should be included *in the franchise agreement. No motions or action was taken. TRANSIT FARES: General discussion; no motion or recommendations. ENERGY AUDITS: General discussion; no motions or recommendations. UTILITY FRANCHISE AGREEMENT: A motion was submitted to send a letter to the City Council, prior to approval of these minutes, responding point -by -point to the letter from Hoogerwerf to Berlin dated June 4, 1985 and to Berlin's memo to City Council of April 12, 1985 regarding the franchise agreement. (Letter attached.) 11 P F' SU�dE�T TO Aff-eo,)AL OF Resources COn:3rV7F'on Commission MINUTES (ov a C.i:y, RESOURCES CONSERVATION COMMISSION JULY 15, 1985 - 7:30 P.M. PUBLIC LIBRARY - MEETING ROOM B MEMBERS PRESENT: Parsons, Goodwin, Vogel, Duffy, Moreland STAFF PRESENT: Schoenfelder CALL TO ORDER: The meeting was called to order by Vogel, acting chair, in the absence of Nychay. REVIEW OF MINUTES: The minutes of May 6, 1985 were approved as submitted with one correction of spelling. PUBLIC AND MEMBER DISCUSSION: No general public in attendance. UPDATE I.E.P.C. COMMUNITY ENERGY GRANT: Schoenfelder gave a progress report on the status of the March 1985 Iowa City proposal to the I.E.P.C. The proposal has been tentatively accepted by I.E.P.C. pending changes acceptable to Iowa City. IOWA -ILL. UTILITY CO. REPRESENTATION ON RCC: The RCC stands by its recommendation of May 6, 1985 to the City Council. No further action was taken. COGENERATION: General discussion on whether or not a cogeneration clause should be included *in the franchise agreement. No motions or action was taken. TRANSIT FARES: General discussion; no motion or recommendations. ENERGY AUDITS: General discussion; no motions or recommendations. UTILITY FRANCHISE AGREEMENT: A motion was submitted to send a letter to the City Council, prior to approval of these minutes, responding point -by -point to the letter from Hoogerwerf to Berlin dated June 4, 1985 and to Berlin's memo to City Council of April 12, 1985 regarding the franchise agreement. (Letter attached.) 11 �� - --i ,,� _, J_._.. I City of Iowa City MEMORANDUM i Date: July 17, 1985 C To: City Council and City Manager j From: Resources Conservation Commission Re: Proposed Electric Utility Franchises i We would like to recommend that the franchise ordinance proposed by the RCC and the Ad Hoc Committee in 1983 be acted upon by the City Council and placed on the ballot in November. This document contains language which was agreed upon by all parties and should have been acted upon more than a year ago. y We have been asked to comment on changes in a different proposed franchise ordinance which is not related to the original. Towards this end we recom- mend several specific items to be included in the franchise ordinance. The f item numbers refer to those in the City Manager's memo of April 12, 1985. Item 1. Grant- The length of the franchise should be ten years with a reopener at i the start of the fifth year. A ten-year agreement allows the I i utility company some stability and affords the customer a choice. Items 2. through 17. We support the City Manager's recommendations of April 12, 1985. ; Item 18. We disagree with the proposed language and believe it should left out. The RCC recommends, as they have at least five times in the last one and one-half years, that a 1% franchise fee be included in the franchise. The reasons for this have been eloquently detailed in the various recommendation letters to the Council over the last year and one-half, a period that has seen a complete turnover of the RCC membership. In recommending this fee, we stipulate that it must be used in a community based weatherization program under the supervision of an energy or utility specialist as described in the originally proposed regulatory ordinance. f Furthermore, the fee is a reason rent to charge the utility company for the use of public lands and should be thusly presented by the City to the voters. bj3/2 I I j I City of Iowa City MEMORANDUM Date: July 17, 1985 To: City Council and City Manager From: Resources Conservation Commission (RCC) Re: Memo from City Manager to City Council on June 19, 1985 The first paragraph of the June 19 memo is: "Enclosed is a copy of my memorandum of April 12, 1985, to you, which includes Mr. Nychay's written comments and questions. The following comments are provided in response to Mr. Nychay." These comments were the RCC's, not those of Mr. Nychay. Under separate cover, point -by-point recommendations concerning the proposed franchise are made which detail the comments referred to above. Once again, these are the RCC's recommendations. bj3/3 MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, JUNE 27, 1985 4:00 PM ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Bovbjerg (arrived at 4:40), Cavitt, Drum, Grimes, Gritsch, Lyman, Willis, Zastrow l New Member: Lois Cox ' MEMBERS ABSENT: Pegnetter STAFF PRESENT: Eggers, Tiffany, Jehle, Craig OTHERS PRESENT: Gladys Benz; Pat Forsythe, Library Foundation Executive Director; several University of Iowa students on class assignment 1 President Cavitt called the meeting to order at 4:01 PM. Minutes of the Regular Meeting of May 23, 1985, were approved with the following corrections: i Page 21 Paragraph 6, regarding the Foundation report as presented by Nancy Willis; "Officers for 1986 will be President, Carolyn Cavitt; Vice Presi- dent/Secretar , Riley Grimes and Treasurer, Jim Scanlon." Drum/Grimes. Disbursemen s of June 1 and June 15,x; wwere approved with the following correction: "Executive House - $180.00 for room reservation deposit for ALA Conference" on list of June 15. June 1 list approved. as row rimes. June 15 list approved. Zastrow/Drum. The Director reported on the following: 1. Many useful projects were completed by staff members in the 4th quarter of the year. Temporary employees were either assigned the task or were hired to temporarily replace a permanent staff member at a public desk. A full list of their projects will be included in next month's packet. We were able to experiment with two proposed changes in staffing: a third check- out station and a extra full-time person in Technical Services. Both proved to be needed. 1 2. We were able to carry over some of the Gifts & Bequests funds allocated by the Board for the FY85 materials budget. With these funds plus the FY86 allocation from Gifts & Bequests and from the regular operating budget, we have almost $160,000 to spend on materials in FY86. l 3. Public response to the new fine system, going into effect July 1, has been positive. We have received many comments about the positive effect the dropping of the grace period should have on availability and users seem willing to pay higher fines if it will improve the library. 4. A press release was sent to the library press about Berke Breathed's cartoon in the May 16 Press -Citizen. Due to the efforts of the City Manager, the Press -Citizen is ry ng to obtain Breathed's permission to reprint the caroon on a poster to be sold to benefit the Library Founda- tion. The original will be given to the Library. /3G6 I ■ MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES THURSDAY, JUNE 27, 1985 PAGE 2 5. Community Services Coordinator Carol Spaziani responded to the Press -Citizen's invitation for local citizens to sit in on some Press -Citizen editorial sessions and to make recommendations about the ire�fie paper should take. Her report is highly recommended. 6. Eleven summer cards (three months for $20) had been sold by June 1. There seemed to be lots of interest and the number should increase next summer. 7. The library has been notified that the employer's share of wages for work/study positions has been raised from 20% to 40%. The library usually has four or five 15 hour positions during the school year. Both President Cavitt and Director Eggers expressed their appreciation for the work of retiring Board members Ed Zastrow and Linda Gritsch. Cavitt reminded members of the dinner planned for after the July meeting to honor old and new Board members. It will be held at the University Club. Cavitt announced her appointments to the Foundation Board for FY86: Grimes and Willis will serve the second of their two year terms; Cavitt and Lyman were reappointed to two year terms. The joint meeting with the Foundation and FRIENDS boards is still scheduled for August 22, following the August Board meeting. The agenda for this meeting will be developed at the July meeting. The Foundation has evaluated and set the salary for the Executive Director for FY86. They have asked Randy Bezanson and Ann Feddersen to serve as co-chairs of the Endowment Fund Committee. The case statement brochure will go the printer next week. The FRIENDS booksale on June 22 cleared about $2500. The next sale is on July 20 during Sidewalk Days. The FRIENDS are interested in helping with the Endowment Fund drive. The Board has scheduled a dinner meeting in July for discussion of next year's organizational goals. Ed Zastrow described briefly the proposed guidelines for certification of librarians in Iowa. He has served on the state committee that developed the draft that will eventually be adopted by the State Library Commission. The Board next considered the options regarding payment of dues for Library Trustees to the American Library Association (ALA). After considerable discussion it was moved by Drum and seconded by Grimes that the Library pay the annual basic dues ($25) for all nine members of the Board. Additional dues for other divisions of ALA will be at the option of and paid for by each individ- ual. The motion was adopted. By this action the Board did not overrule the present policy of 1) not paying institutional dues to ALA, and 2) paying one-half the basic ALA dues of staff librarians plus division dues for those who provide the library with copies of publications which come with division membership. 1344 i MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES THURSDAY, JUNE 27, 1985 PAGE 3 Eggers explained the goals of the Public Library Development Project for which the Public Library Association, a division of ALA, is seeking funds from State library agencies and public libraries that are members of the Urban Library Council. It was moved by Willis and seconded by Grimes that ICPL contribute $500 from the Gifts & Bequests Fund for this purpose. Adopted. i The proposed Discussion Room Policy was discussed and adopted. Zastrow/Grimes. The slate of officers for FY1986 was approved. Zastrow/Gritsch. Nominating Committee Chair Zastrow had submitted the slate at the May 23 meeting. Officers for FY1986: Riley Grimes, President; Richard Pegnetter, Vice President; Nancy Willis, Secretary. Nancy Willis, Chair of the Committee to Evaluate the Director, gave her report. The Committee met and prepared an evaluation based on Eggers' FY1985 goals. The evaluation was discussed with Eggers. The Committee" ..commends Lolly j Eggers' efforts and accomplishments as Director of the Iowa City Public Library. We recommend that she receive the maximum cost of living salary increase and maximum merit increase for FY1986, pursuant to City guidelines." The recommendation was accepted. Zastrow/Lyman. Meeting adjourned at 5:08. � I , oan eh LollyEggers,- ecor s d6) i 136/a in MINUTES HISTORIC PRESERVATION COMMISSION WEDNESDAY, JULY 10, 1985 - 7:30 P.M. IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Nowysz, Wagner, Jones, Champion, Hayes, Perry MEMBERS ABSENT: VanderWoude STAFF PRESENT: Moen, Dittmer GUESTS PRESENT: Susan Nathan i CALL TO ORDER: Chairperson Nowysz called the meeting to order at 7:40 p.m. APPROVAL OF MINUTES: Wagner moved to accept minutes of June 12, 1985. Jones seconded the motion. The motion carried with Perry abstaining. PUBLIC DISCUSSION: Nathan said she has finished preliminary plans for the Homes Tour. She said the tour will commence at 01d Brick. Tickets would be available there at the door. Nathan said she still has no homes lined up to tour as yet and wanted some recommendations from the Commission. Nowysz suggested Nathan contact i Susan Eskin. Nathan said the Iowa City Convention Bureau is offering grants for groups which have projects that bring people into Iowa City. She said she is meeting with Vickie Miller at the Johnson County Historical Society to j complete the grant application and to see how much money is available. She said some funding may be possible for the T-shirts which could also be for sale at Old Brick. Nathan said she has a list of properties which are on the National Register and some of these may be possible for the Homes Tour. She asked the Commis- sion for more suggestions. Moen said some of Ron Johnson's properties may be good possibilities. She suggested a home on Jefferson Street and another on Keokuk Street. Jones mentioned the Braverman home on Melrose Avenue. Hayes mentioned the Nolan house on Summit Street. Wagner suggested The Mansion on Gilbert Street and the Loughman home on Van Buren and Brown Streets. Champion said more modest homes should be considered for the tour. Other homes were mentioned as possibilities and Nathan said she would contact the owners and report back to the Commission. SELECTION OF STREET NAMING THEMES: Nathan said she talked with Loren Horton about the Street Naming Project. He said he had two people working on themes. She said Horton liked the idea of using the Writers' Workshop as a theme. Nowysz asked the Commissioners to contact Wagner or Nathan before the next meeting if they have any further suggestions as the City Council would like to see a list of themes and examples of possible names of streets. 136G I I MINUTES HISTORIC PRESERVATION COMMISSION JULY 10, 1985 PAGE 2 CERTIFIED LOCAL GOVERNMENT PROGRAM - ORDINANCE AMENDMENT, FUND AVAILABILITY: Nowysz referred the Commission to a letter from Jack Lufkin of the State Office of Historic Preservation which contained a suggested insertion, which, If added to the present Historic Preservation Ordinance, would sufficiently address the Commission's National Register review responsibilities. Moen mentioned she had spoken with Dick Boyle and he approved the language of the insertion as an amendment to the ordinance. He suggested that the amendment be added as Subsection V, Paragraph B. Jones moved that the amendment be added to the present Historic Preservation Ordinance under Subsection V, Paragraph B, or other appropriate place. Hayes seconded the motion. Perry then asked if there needed to be a differentiation between National Register designation and Local Historic District designation since homes can be on both in Iowa City. Moen said they can coexist and the boundaries don't have to be the same. A vote on the motion carried unani- mously. Moen brought to the Commission's attention the availability of funds from the Certified Local Government Program. She said there is still $4400 in 1984 monies available for which the City is eligible to apply. She said it was recommended that some of the funds be directed to Iowa City to research the Goosetown area for National Register designation. She said the general - survey of the area has been completed. Moen passed out a map of Iowa City's North Side, Goosetown and College Hill Neighborhood Survey Areas. She said the area marked N2 is the Goosetown area. Moen said a projected project cost would be around $2800-52900. The money would have to be spent by the end of September. Discussion centered around who should be hired to survey the area. Moen said Vickie Miller or a student intern could be available. She said she has also been contacted by a person from Richmond, Iowa, who works as a historical consultant, and would be available. Moen said, because the Commission is under a time constraint, it may want to consider hiring someone with some previous experience. Jones moved to recommend that an application be prepared for the funds which are available to survey the Goosetown area. Hayes seconded the motion. The motion carried unanimously. COMMISSIONERS' REPORTS: Jones questioned if the Commission would meet in August. Consensus was to have an August meeting. Nathan said, if anyone has an idea about the homes tour, to call her. Nowysz said she contacted Cooper Evans' office and sent a message to him of disapproval of the proposal to eliminate the Investment Tax Credit which is slated for discussion by the House Ways and Means Committee. MINUTES HISTORIC PRESERVATION COMMISSION JULY 10, 1985 PAGE 3 Moen updated the Commission on the issue of replacing brick on asphalt patches within brick streets. She said she has spoken with Chuck Schmadeke and he said on two occasions, since the adoption of the Excavation Ordinance in 1976, has this issue come up and on both occasions brick has been used as a replacement for asphalt patches. He said the City would continue to require replacement of brick on asphalt patches within brick streets and didn't think there was a need to amend the present ordinance. Nowysz asked Moen to write a memo to Schmadeke in support of the City's practice of replacing asphalt patches with brick when work is done on those streets. Moen mentioned that federal funds are available for the City for two programs - a Rental Rehabilitation Program and an Owner Occupied Housing Rehabilita- tion Program. She said the City has to evaluate the impact of any rehabili- tation on potential historic structures. She said presently there are three structures which are at least 50 years old that are going to get some kind of assistance under one of the two programs. Moen said one of the structures, 226 South Johnson Street, has been determined to be architecturally and historically significant. She said the other structures, 420 North Gilbert Street and 511 Third Avenue, are less likely to be determined significant. She said the Historic Preservation Chairperson needs to sign these. Moen said if the Commissioners know of anyone who might be interested in applying for either of the programs, to contact her. ADJOURNMENT: The meeting was adjourned at 8:47 p.m. 13(04,e, 1� 2gq) MINUTES IOWA CITY HOUSING COMMISSION JULY 9, 1985 MEETING ROOM A, IOWA CITY PUBLIC LIBRARY, 8:45 a.m. MEMBERS PRESENT: Moore, Trevor, Streb, Dawson & Watts MEMBERS ABSENT: Krause & Barfuss STAFF PRESENT: Seydel, Hencin, Henderson PUBLIC PRESENT: Phil Cummiskey MEETING TO ORDER The meeting was called to order at 8:45 a.m. by Vice Chair Moore. MINUTES Minutes of the June 11, 1985, meeting were approved 5-0 on a motion by Watts, seconded by Dawson. INFORMAL REVIEW Phil Cummiskey was present to state his objection to the fact that he was not chosen to receive a three-bedroom house in the Public Housing Program. Seydel indicated that Cummiskey had not been refused housing, that he is an eligible applicant and his name is on the three- bedroom Public Housing waiting list as well as the Section 8 waiting list. Seydel referred to the Statement of Policies to clarify the meaning of the terms "hearing", "review", "participant" and "applicant", as well as the ruling on waiting list placement and the ruling pertaining to applicants paying more than 50% of income toward present rent. Discussion ensued and it was determined that this board was not able to take action in this situation to alter Mr. Cummiskey's position on the waiting list. Watts left the meeting at 9:15 a.m. RENTAL REHABILITATION Hencin came before the board to discuss or answer any questions regarding approved amendments to the Rental Rehabilitation Program. There were no questions and the board was satisfied with the expansions to the program. COORDINATOR'S REPORT Section 8 Update: Seydel reported that $79,693.00 had been paid on 407 um is on July 1, 1985, for an average rent of $195.80. There were 22 applications. Seydel discussed budgeting changes regarding a lower administrative fee and stated that this program does have an operating reserve. He indicated that he and the housing specialists would be attending a NAHRO workshop regarding housing quality standards on July 11 and 12. He stated that there would be a training session in August regarding implemen- tation of the voucher program and that staff would be taking part in that. Public Housing Update: Seydel stated that the ten units of Public Housing in Project 22-5 had been purchased and closings had taken place. He stated that funds for two units were being held in escrow accounts until everything is complete regarding the mortgages. Seydel discussed implications of fraud in two cases; one in Section 8 and one in Public Housing. A I MINUTES IOWA CITY HOUSING COMMISSION JULY 9, 1985 PAGE 2 GENERAL DISCUSSION None. The meeting was adjourned at 9:45 a.m. by Vice Chair Moore. Approved by Fred C. Krause ..........