HomeMy WebLinkAbout1985-08-13 Info Packeti
City of Iowa City
MEMORANDUM
Date: August 2, 1985
To: City Council
From: City Manager/
Re: Program for Senior Executives in State and Local Government,
Harvard University, July 7-26, 1985
From July 7 through July 26 I attended the Program for Senior Executives
in State and Local Government at the John F. Kennedy School of Government
at Harvard University. This is the seventh year for the program, which
yearly includes approximately 120 appointed and elected state and local
officials. There were officials from almost all states representing
virtually all aspects of government, including corrections, education,
administration, health, social services, press relations and labor unions.
For example, one of my roommates was a state senator from Colorado and the
other was a deputy county administrator from a large county in New Jersey.
The purposes of the program are to:
1. Develop the tools which are available to improve public management,
and
2. Provide a philosophical framework and leadership which will strengthen
democratic society.
The program focused on three separate tracts: (1) policy analysis and
design; (2) mobilizing organizational capacity [personnel, organizational
design, control systems and production]; and (3) strategy and political
management.
The work principally is based upon the use of the case study method which
produced three large volumes of reading. One of the cases involved the
computerization of the Iowa Legislature. These case studies were supple-
mented with group work projects in budgeting, press relations and collec-
tive bargaining. For one of the projects I was assigned the task of
drafting a conventional arbitration law with three other committee
members, two of whom represented AFSCME. In addition there were a number
of special events which included presentations by the governors of Florida
and Massachusetts. Other speakers covered the Federal deficit and the
financing of local government.
Each morning we had a small discussion group to review the cases for the
day. There were usually three major cases daily and generally a couple of
hours of reading in preparation for the next day. The program was
extremely interesting and very beneficial. In addition to the case work
and the group activities, much information was obtained from the informal
discussion with officials from other agencies.
I certainly appreciated the opportunity to participate in this program.
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City of Iowa City
MEMORANDUM
Date: August 2, 1985
To: City Council
From: Patt Cain, Associate PlannerQv
Re: Award of HUD/SBA Economic Development Assistance
The City has been selected to receive economic development assistance from a
joint program of the Department of Housing and Urban Development and the
Small Business Administration. This program is explained in the attached
memo sent to Council in March.
Assistance is being offered for the Clear Creek Office/Research Park project.
At this point the Match Institution has prepared a memorandum of agreement
and a proposed work plan and budget for the City's consideration. These
documents are enclosed. Note from the Match Institution letter that the work
plan submitted is subject to revision and refinement to meet the needs of the
-parties involved.
The proposal is now undergoing staff review and will be discussed with the
Clear Creek developers as to the work plan and distribution of costs. This
will be scheduled for Council discussion as soon as all information is
available.
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City of Iowa City
MEMORANDUM
Date: March 29, 1985
To: City Council
From: Neal Berlin
Re: City Nomination for HUD/SBA Economic Development Assistance
The City staff has prepared the forms necessary for nomination of Iowa City
to receive economic development assistance from a joint program of the
Department of Housing and Urban Development and the Small Business Admini-
stration. This program provides technical assistance to selected Community
Development Block Grant (CDBG) Entitlement communities for CDBG-eligible
activities involving economic development or small business assistance.
Background of HUD/SBA Program
In October of 1983, HUD and SBA entered into a three year agreement to assist
50 CDBG Entitlement communities. The Match Institution 'of Washington, D.C.,
a consulting firm with over 15 years of experience in community and economic
development, urban and regional planning, .marketing and finance, policy
analysis and public administration, was selected to coordinate and deliver
assistance to these 50 communities in three rounds of 13-17 communities per
round.
During the first round, which is scheduled to be completed by 'the end of
March, 15 communities are receiving assistance for a wide variety of activi-
ties.
Cost of Technical Assistance
Communities receiving assistance under this program share part of the total
cost with the sponsoring agencies. CDBG funds may be used to pay the
community's share.
HUD and SBA pay all overhead and administrative costs related to planning,
developing, delivering, and documenting the assistance. The HUD/SBR share
will average over $9,000 per participating community, and includes the cost
of:
1. Analyzing the feasibility of proposed projects;
2. Developing a written Technical Assistance Work Plan which defines
specific objectives to be accomplished during delivery of technical
assistance, establishes a schedule for completion of these objectives,
and specifies the costs involved;
3. Selecting an economic development expert with the skills needed to move
the proposed project forward;
4. Coordinating delivery of on-site assistance with the development expert
and, where possible, local HUD and SBA Field Office representatives; and
5. Preparing a summary of the assistance provided and a blueprint for
successful completion or continuation of the project in the future.
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Participating communities pay the fees and expenses of the development expert
and, in from Match.a During the
thetfirst round subsistence
thisexpenses
program, the an-site
coordinator
community's share
averaged $3,800.
Nominations for Second Round
The nomination for this program is not in itself a commitment to incur costs.
After nominations are evaluated by Match and final selections made by HUD and
SBA, Match will submit to each selected community a Memorandum of Agreement
stating the community's commitment to participate on a shared -cost basis.
However, the Memorandum of Agreement will not be effective until and unless
(1) Match prepares, and the community approves, a detailed Technical Assis-
tance Work Plan and proposed budget, and (2) Match recommends, and the
community accepts, a development expert with requisite specialized skills.
Only after the community approves the work plan and proposed budget, and
accepts the expert selected to deliver the assistance, does the community
incur a financial obligation by signing the Technical Assistance Work Plan ;
and returning it to Match. y
Projects Proposed in Iowa City's Nomination
The City staff, in conjunction with First Capitol Development, Inc., has
outlined two projects that could 'benefit by technical assistance from this
program. These are listed on the attached sheet. Although two projects are
listed, only one is likely to be selected for assistance.
In the past round, this program concentrated on projects that could be
completed in a relatively short time and which could overcome some obstacle
or provide some impetus for the community to make additional progress
toward
economic development. The projects Listed for Iowa City were chosen
yithe with consideration of priorities as
n
these constraints i
n mind and also
revealed through past Council discussions.
Nominations are due April 1,. after which about four to six weeks will be
required for their evaluation. After that time, the City will be notified if
the community has been selected to receive assistance.
cc: Committee on Community Needs
Ray Huston
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I. The Iowa Citv community has two economic development projects underway
which could be substantially strengthened through the technical
assistance program. Both projects have high priority in the community
and the order below does not imply preference. Selection of either of
these projects to receive assistance will be welcomed.
Project: Integrated Strategy for Area Economic Development
A. The First Capitol Development, Inc., a not-for-profit economic
development ,organization, represents the beginning. of an area
development program integrating the concerns and efforts of Iowa
City, Coralville, Johnson County governments and municipalities,
the University of Iowa and local business leaders. A coalition of
leadership has been established and an analysis of strengths and
areas for improvement has been conducted.
Assistance in facilitating the next step in cooperative planning
and development would be helpful, including future perspectives
for joint planning, zoning and infrastructure development.
An integrated strategy for area development can prove to be a very
positive force in future development activities of all constituent
organizations.
B. As a part of the area economic development strategy, the City of
Iowa City is in need of specific expert assistance in developing
targeted economic development strategies for attracting new
business and supporting .existing business, based on the policy
guidelines outlined in the IowaCity Cagrehensive Plan (at-
tached). The City has played a'major role in the organization and
support of First Capitol Development, Inc. (FCOI), and the City
Council has made the formulation of an economic development plan a
high priority for this fiscal year.
outside technical assistance is particularly timely given the
Council's goal to establish an economic development plan during
this year. The assistance would also give FCDI needed impetus in
focusing its efforts on an area -wide strategy. Although the time
frame is short, it is evidence of momentum in the community and
intent by the City Council to take definite steps to encourage
economic development.
Project: Clear Creek Office/Research Park Project
Local developers have acquired 350 acres for future development as a
high-tech office/research park. The site is strategically located
close to the Interstate and within minutes of the University of Iowa
research and health care complex. The City has taken preliminary
steps to work with the developers on provision of essential infra-
structure for the site.
The project has reached the stage where assistance is needed in
developing and implementing a comprehensive development and marketing
strategy for the community high-tech site. Next steps should also
include establishing network relationships with potential ."lead
corporations" which might serve as a nucleus for the park. Assistance
with the marketing strategy would enable the community to take
advantage of its university, community and site resources for future
economic development.
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INSI7TUIION
2101 S Sam Northwut
♦ ...: Wuhington, DC 20000
July 22, 1965
Patt Cain, Associate Planner
410 E. Washington street
Iowa City, Iowa 52440
Dear Ms. Cain:
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(202) 7454596
Tcl=. 440432 MATCH
Please find attached three (3) copies of the Memorandum of
Agreement and Technical Assistance Work Plan in support of your
nomination and approval for participation in the HUD/SBA Techni-
cal Assistance Joint Agency Agreement.
Please add or delete what you feel is necessary and any
changes will be incorporated into a revised document. Further,
note that budget costs may be affected by the number of Peer
Experts included as part of the process.
As I have indicated, it would appear that the Clear Creek
project could be enhanced by the use of an intensive development
charette (2 days maximum) which would bring to the table key
participants from each of the parties at interest. .The charette
would focus on the responsibilities necessary to successfully
.market the project and clearly delineate the respective roles in
this public/private venture.
The budget assumes the use of three (3) Society of Indus-
trial Realtors who have extensive experience with office/research
types -of projects and who would spend a brief amount of time
looking at the site and proposed development, and then would
participate in the charette. If it is necessary a fourth person
would be added to the charette team specializing in market analy-
sis of industrial.properties in the region. The combined re-
sources of the developer, city, and university would provide
the basis of examining and developing a series of "next steps"
to implement the concept.
I plan to meet with Mr. Robert Boley, President of the
Society of Industrial Realtors, who would recommend members
appropriate for this project.
I will also be forwarding copies of the attached to the
appropriate HUD and SBA offices responsible for your city. They
may choose to participate in the process as we move forward.
If there are any questions please do not hesitate to call.
/tAvid Nesbitt
DN/rb Project Director
Enclosures
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NARRATIVE SUMMARY
This plan of work is intended to be a basis for the pro-
vision of technical assistance through peer to peer exchanges
j in selected CDBG Entitlement Communities.
The MATCH Institution, under a joint working agreement be-
tween the Small Business Administration and the Department of
j Housing and Urban Development, shall be partially compensated
for work to be performed under this work plan.
The technical assistance is targeted to a specific project
or process and the expectation is that as a result of the tech-
nical assistance provided, a reasonable chance of success exists.
The program identifies tasks, estimates time commitments
and defines schedules in order to facilitate and expedite the
technical assistance process.
In addition, there is an attached budget summary which re-
flects the cost to you for The MATCH Institution's work, as well
as the proposed level of effort and projected cost of the se-
lected Development/Business Peer Expert. Please note that The
MATCH Institution's work may be divided between Project Coordi-
nation and Direct Technical Assistance delivery. The Project
Coordination cost is being paid by the SBA/HUD joint agency
agreement.
The proposed work is to begin in August 1985 and be
completed by Novemberl5 19 85 A combined total of 30 person
days of effort are projected for MATCH and the Development/
Business Expert. Any follow-up time requirements after the
delivery of this level of effort will be negotiated at the
appropriate time and by separate agreement. /S7 7
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TECHNICCOSTSSISTANCE j
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TRAVEL
COST
AIR FARE:
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MATCH 4 X $530.00 DCA Round Trip $2,120
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PEER EXPERT:4 industrial & market development 576
persons using Chicaog as a base of
calculation i
HOTEL: @ $50/night X 12 nights 600*
OTHER: Ground transportation @ $50/day X 8 400
PER DIEM @ $50/day X15 725 Ii j
TOTAL4, 00** I.
PERSON DAYS I
PROJECT COORDINATION - MATCH 10 days paid by SBA/HUD I j
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DIRECT DELIVERY - MATCH 4 X $325.00 1,300.00
PEER EXPERT 16 X $200/day 3,200.00
TOTAL MIa i
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* includes the cost of the charette for hotel accommodations.
** represents a not to exceed figure. Travel would be billed j
only on a direct reimbursable basis.
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Chica
go as place
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11V MA701 Institutj("i
2101 S Street
7MMICRL ASSXMV= 10M PUN
D.C. 20000
Iowa City, IowaWashimIton,
(Locality)
Projmtud D!)-,
-------------
W.1,54 Trnwl
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• ME
N=S ASSES"M
I. a) Fladm Of materials far Cl
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Creek including site plan,
site
' Plan,
marketing strategy.
b) Conduct interviews with the
with t1m
developer, the univeraity,
ope "'I
and staff and officials
city officials
f�
to detail the aspirations
ta ati
perceptions of the m
as it currently a -Pd'.
AGO" FOR A
1 11. Cmbine key individuals rep,,-
2
MVELOMM CVJM=
Senting the parties at intereat
In forns tting the duumette
itself. Items for discussion,
I participants
2: logistics
3. 9OsIs and Objectives
(XIMUCr IIIE CIJ7UI
V Ill. Conduct, . 2 -dry diartte with
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CIM CILAIM-Ir
the developer, university and
City based m the agenda pro-
dumd in Completing Task 11.
11090=om experts f= the
industrial/offloe develOFnent
business and marketing strate-
gists would participate.
t CIUJMM REPon
IV, Prepare a report
=r%mcd
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consensus f. ,:nZ
mtta including Outlining the
next stop strategies and re-
SpOnSibilities of the parties
at Interest.
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Page 1 of 2
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MEMORANDUM OF AGREEMENT
HUD/SBA TECHNICAL ASSISTANCE FOR
LOCAL ECONOMIC DEVELOPMENT
AND SMALL BUSINESS ASSISTANCE
This Memorandum of Agreement is between Iowa City, Iowa
(referred to in this Memorandum as the Community) and The MATCH
institution of Washington, D.C., (hereinafter referred to as
MATCH), in behalf of a business or development expert (herein-
after referred to as the Peer Expert).
This Memorandum sets forth the obligations of the parties
in the utilization of technical assistance services related to
economic development and/or small business assistance.'
This Memorandum contemplates MATCH providing a coordina-
tive role to the Community in the direct provision of technical
assistance by a jointly selected Peer Expert.
Further, upon the completion of the technical assistance
provided as part of this agreement and the Technical Assistance
Work Plan, Iowa City , will provide to MATCH (in a
form and format to be provided at a later date), an evaluation
of the work performed and any other reports deemed necessary.
MATCH and the Peer Expert are prepared to offer these ser-
vices to the Community in accordance.with a Technical Assistance
Work Plan predicated on materials provided by the Community, as
part of the nomination process. The Technical Assistance Work Plan
may be revised and modified with the concurrence of both parties.
Compensation for said assistance shall be divided between
gyp► nie S��
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two technical assistance providers. MATCH and the Peer Expert.
MATCH shall receive compensation for the following costs
if and when incurred:
a. travel reimbursement and per diem where a MATCH on site
coordinator is necessary during the delivery of the pro-
posed Technical Assistance, and subject to the projected
person days approved and provided in the Technical
Assistance Work Plan; and
b. after the Community's receipt of a final report on the
technical assistance provided under MATCH's SBA/HUD
Agreement, and subject to the Community's assessment
that follow-up technical assistance is necessary, MATCH
shall negotiate an agreement with the Community for com-
pensation to include travel, per diem, and a negotiated
person day rate to include a base rate plus general ad-
ministrative overhead fee.
The Peer expert shall receive compensation and reimbursement
for the following services and cost:
a• professional fees reflective of the marketplace for like
services, and subject to the person day schedule in-
cluded in the Technical Assistance Work Plan; and
b, travel and per diem costs consistent with the level of
effort outlined in the Technical Assistance Work Plan.
Further, a separate Agreement shall be executed between the
Community and the Peer Expert. However, said Agreement shall
contain the following proviso; that payment for professional
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services shall not be effectuated until the Community and MATCH
concur on the completion of the Peer Expert's scope of work as
outlined in the Peer Expert Agreement. This proviso should not
affect reimbursement of out-of-pocket costs for travel and per
diem incurred by the Peer Expert in compliance with the scope of
work.
This Memorandum of Agreement may be terminated at the discre-
tion of either party upon two weeks notice to the other. Subject,
however, to the compensation of all costs (including, but not
limited to, person days, travel, and per diem) incurred to the
date of said termination.
Therefore, in consideration of the proposed cost sharing pro-
visions contained herein, and subject to concurrence of both par-
ties to a Technical Assistance Work Plan, the undersigned parties
agree that this Memorandum reflects the full understanding and
intent as to the Technical Assistance project to be pursued.
The Community and MATCH shall indicate their concurrence by
executing this Memorandum of Agreement and returning the original
to:
The MATCH Institution
2101 S Street, N.W.
Washington, D.C. 20008
The parties have executed this Agreement on (day)
of 19 .
For the Community For The MATCH Institution
By: By:
Title: Title:
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City of Iowa City
MEMORANDUM
Date: July 19, 1985
To: Neal Berlin and City Council
From: Chuck Schmadeke 0/i
Re: Request for Sidewalk Crossing at Keokuk Street and Highway #6
The City Council recently received a request for crosswalks on Keokuk Street
at Highway #6. The existing sidewalks extend along both sides of Keokuk
Street from Kirkwood Avenue to the north right-of-way line of Highway #6.
There are no sidewalks along Keokuk Street south of Highway #6. Public Works
recommends that if a pedestrian crossing is provided at Keokuk Street,
sidewalks be extended south along Keokuk Street from Highway #6 to Southgate
Street. The cost of all improvements necessary to provide an at -grade
crossing is $25,800 and includes modifications to the existing storm sewer
and traffic signals.
Highway #6 was constructed to rural design standards in the late 1950's by
the Iowa Department of Transportation. The facility, at the Keokuk Street
intersection, consists of a six. lane divided highway (including turning
lanes) centered on a 300 -foot right-of-way. Hollywood Boulevard is centered
on the south 60 feet of the right-of-way.. Several auto oriented commercial
businesses are located along both Highway #6 and Keokuk Street.
Factors that influence the desirability of constructing an at -grade pedes-
trian crossing are: 1) The length of the pedestrian crossing will necessi-
tate lengthening the traffic light cycle which will increase vehicular delay.
2) From a pedestrian perspective, an all-stop/walk phase is desirable because
of traffic speed and percentage of turning movements. 3) Pedestrian use of a
high volume -high speed traffic corridor should not be encouraged. 4) The
existing gravel shoulder, rather than a raised curb, does not provide
adequate protection for pedestrians waiting to cross the intersection.
An at -grade pedestrian crossing can be constructed at Keokuk Street and
Highway 6. However, the flow of vehicular traffic must be severely re-
stricted in order to provide adequate safeguards for pedestrians. Therefore,
Public Works does not recommend encouraging pedestrian use of the Keokuk
Street and Highway 6 intersection by constructing an at -grade crossing.
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BECIIVEDJUL 291985
Speer Financial, inc. MUNICIPAL FINANCE CONSULTANTS SINCE 1954
SUITE 4510. 55 EAST MONROE STREET. CHICAGO. ILLINOIS 60603. (312) 3463700
July 26, 1985
The Honorable John McDonald, Mayor
and Members of the City Council
City of Iowa City
410 East Washington Street
Iowa City, Iowa 52240
Dear Mayor and Members of the City Council:
PAL 0. SPEER
.Q.CE. uW W.N'W—ui
EL Op eAARCE
RICHARD A. PAVIA
neW.
KEVIN W UC NNA
DEREK K. ENDELEN
vCA N1„[Kul nawV
Iowa City, on June 14, 1985, issued a 'Request for Proposal" (RFP) for a
financial advisor. Speer Financial, Inc. responded to this request and submitted a
formal proposal on July 3, 1985. As of this date we have not received a letter of
notification; however, we were advised orally by telephone that our proposal was no
longer under consideration.
Speer Financial, Inc. has served as the Cityta financial advisor since
1961, and during this period has assisted the City in marketing 22 separate bond
issues totally $34,790,000. At the time of our first employment, in 1961, Iowa City
was rated as an •A' credit by Moody's Investor Service but was subsequently upgraded
to'Aam in 1968, and later in 1973, upgraded to a mAaam, the highest credit rating
available and a rating which the City still enjoys. The Council, the staff and the
people of Iowa City -should be very proud of this objective evaluation on good finan-
cial management. Irrespective of the City's credit is the more important considera-
tion that the City has consistently sold its debt issues at very favorable interest
rates which results in lower taxes to its residents. During the past six years when
the municipal market became so volatile, Iowa City's last three issues were sold at
interest rates which averaged 20% lower than the Bond Buyer 20 Index. A rather
remarkable accomplishment.
The above information is supplied as a backdrop to help explain our current
dilemma, namely, atter serving the City for 24 years and responding to its recent
RFP, we were not given the courtesy of an interview. Iowa City certainly has every
right to re-evaluate its contracts for professional services and if warranted, to
change financial advisors; but to reject its current financial advisor without so
much as an oral interview is not customary.
As you may know, Speer Financial, Inc. maintains an office in Iowa City.
Furthermore, we have attempted to assist the City by keeping them posted on recent
developments e.g. pros and cons of privatization for the waste water treatment plant,
use of variable interest rates (floating -rates), legal limitations relative to
financing options, eta Our oral rejection cited lack of creative financing as the
reason for change; however, the RFP did not stress this as an important issue.
Moreover, under Iowa laws little creativity or financial flexibility is permitted.
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Sp er Financial, Inc.
- 2 -' July 26, 1985
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Our firm probably has the most diversified professional staff of any finan-
cial advisor being considered, which we believe enables us to serve our clients in an
effective manner. (Please note the, biographies in our proposal or brochure.)
This letter is directed to you as the Corporate Authority of Iowa City, not I`
to belabor this issue or to alter the results but rather to express our views in a
formal way. In closing, let me say that Speer Financial, Inc. has enjoyed its long j
association with Iowa City and we wish you continued success in the future
I i
Very truly yours, I
SPEER FINANCIAL, IN ,
President
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RAP:cw
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cc: Mr. Derek E. Engelen
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IOWA CITY MUNICIPAL AIRPORT
1801 South Rivenskb Ddve Iowa City, Iowa SM40-
Office Phone (319) 351-5045
July 30, 1985
Neal G. Berlin
City of Iowa City
410 E. Washington Street
Iowa City, Iowa 52240
Dear Mr. Berlin:
The Iowa City Airport Commission is currently engaged in a study to determine
if there is demand for a commuter airline in the Iowa City area. The study
consists of two phases. The first will estimate the number of commuter
flights that would be demanded by Iowa City travellers. The second phase
involves determining destinations that are preferred by.Iowa City travellers,-
the frequency of flights necessary, and other matters relating to the
preferences of Iowa City travellers:
For the second phase of the study to be successful, we will need the help and
cooperation of Iowa City area travel agents and businesses. You can help .us
in this endeavor by providing us with information on where your business
travellers go, how often they travel, and by allowing us to survey a select
sample of business travellers directly.
In the next week you will be contacted by Tara Thomas who is ,the graduate
student who is doing the study for us. I am writing to enlist your coopera-
tion in what will be a very important study for the City of Iowa City and
businesses in the Johnson County area. If you have any questions concerning
the study, please feel free to contact me at 356-5045 or Ms. Thomas at
353-6503 (mornings).
Sincerely yours
Fred Zehr�
Airport Manager
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T qAM -Magistrate 1
Court (Chambers)
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court (Chambers)
9:30AM-Deferred
Comp (Conf Room)
6:30PM-Informal
T W TH
FAX -Magistrate
rt (Chambers)
7:30PM-Joint Mtg
Y1 P&Z Commission 6
IParke 6 Rea Comm
(Senior Center)
Comp
7:30PM-Airport
7:30PM-Riverfront Comm Transit
Comm (Public Lib Build ng)
/it LOAM -Staff Mtg
3 (Conf Room)
i 3PM-Se ,{or Center 8AM-Magistrate
3ry) Comm �5enior Ctr) Court (Chambers)
3mm OPM-ace d opp 1:30PM-IRB Policy
Ai=ms
(Chamb y
3Job 7PM_Par a 6 Rep Review (Conf Rm)
ieeml �Ce00�1_, . ec.0 r) 7j30PM-Formol P6Z
7.30PAl Res ur-es Ad Hoc Cotmnittei
CnnR 1JfRec Ctr
%8 8AAM-Magistrate oZO
Court (Chambers) BAN -Broadband
Telecommunicatic
Comm (Chambers)
3:30PM-CCN
(Public Library)
I
I i5 zG IV
Court (Chambers)
6:30PM-Informal 7:30PM-Council
ILI
Council (Chamb) (chambers)
4PM-Library Board
(Public Library)
-1 M
O
BAuagistrate
Cort
(chambers)
TUESDAY, JULY 23, 1995
Overtime -Pay Ruling Burdens
State and Local Governments
W Jwrv+ S. um"
aW/agwuro/ria i.u.e,.araou.w.,:
llE FULL BLOW of the Supreme Court's Garcia decision
last February has jun begin to hit state and local govern•
merits where hurts. -in their pocketbooks Generally, the
ruling—which affects about hal[ the natim's it million state
and local workers -Data the popular practice of granting compensa•
tory tune off for overtime work, .
Instead, governments art regnited to p`ay overtime wages and
revamp thelr payroll systems, They say it will birtlelly can them 33
billion or more, although everyone won't suffer
the same. The Labor Department starts enforc-
ing theriding ao Oct 15: police and A eBghter
groups acddng barJc Pay already have sued
about 16 M mmmities.
For state and lova! the high,
court's mandate rft will be ft
is the Slagle bithis year ggest
Mai
nneext year, says Gregg Jackson irxa titWI
rector of the Iaternad" d Management
Association- At timate IAbor Committee beartV this Ti maday,
three governors, alone w1N a boat of other'dhneraed municipal and
State officials, ton y will warn of layoffs, reduced services
and higher taxes. ,
FOtM BD.IS have been introduced In congress to overturn
portlams of the decisim.by amending the federal minimum -
wage and overtime -pay law. The chances for -quick congres-
slonal action look slim, however, partly because the court's
action hurts certain estates and localities moire than others. A hard-
est-hit list would include: Calltomi a, Florldaand smaller, less-union-
ited communities, hugely In the South and the West. Big Northeast
cities may be affected relatively lest.
• The impact is likely to be hit most among firefighters, who
consume a big chuak of local budgets. Firefighting also 1s expensive
for states with extensive fie -prone areas such as California and
Florida. While the regular workweek for a mm*rity of U.S. Uric-
fighters
nfighters lasts 56 hours, labor Department guWelktts will require
crate and local governments to give Ercfigbbers pre ium-evertirne
pay if thy work more than 53 hours. One reason that heavily union-
red
big cities wW.be Ire affected is that many airealy have shorter
workweeks than the nalfwai norm, -
In addition, tome states and localities previously chose to com-
ply with the federal Fair labor Standards Ad or have local statutes
that closely follow IL Among them: Maryland. Mchlgan and Massa•
+ chuaetta. 'They don't see much need to get on the bandwagon"
clamoring for a con¢rexlonal remedy, mA James Valin, a top La-
bor Departrnent rJai.
I T ISN'T SURPRISING, then, that five of 21m
rs for e
House 6111 modifying the Garda decision all hl from Callfor-
Na-as does Sen, Pete Wilson, the author of alienate measure.
The decision could cost the state and its local governments
more than &V million.
By setts ""is g�oing�to bbee mrdnal " uys Kl�dtael ceffect m Skkim an assistant
attomey general. "That entered in our thlntlng" when state leaders
decided against lestifytmg at this week's Senate hearings, be says. A
/szz
Republican Senate starter concedes. "We're ba more problems
up there In the Northeast in lining up support" Cor a We& bill.
Among other tactors, be blames Democratic of iceLoldem' hats of
nenelashfng with publlcemployee unions that balled the court's ae-
on.
face pp portldonately hile, the �resove�rtimteebbmrdens from theGardarutlo-
ing. la such places, firefighters and police' otffcers cmmune "a
�
l�aanrragnneeyr�ppp1aeerccaentage of tbelr,total spending" and "they don't have as
wasnlugWn Howard, a
D C.. 1 •Polley cmslook to offset the �vlt LL Ma bm�0otmttyy AlL.
which ena about 00 people. estimatesthat the =M1, will
tact t99, a year In extra wages Just for its public -safety em•
ploym'We do not have that kind of flexibility in our budget."
MU Gillespie, the county board ehaimuo..tes"fied at a recent
Joint Remmnic Qommttiee beating.'
BUZ REAGAN ADN DMRATION officials are sympa.
tbetic toward critics of the Garcia ruihtg, they lay that
Is little they can do to a substantive way. If am and lo-
cal government bbbylog Licit 'Ue vigomm.tapport of a
broad etots sectio" of the nates , says a senor Wbite Boase aide,
"then the action wotdd be futile."
The unlltelmood of catgradmal action and the homing L•
p�baorr Dee�parunea enforcement are cities and nrcatt atin to 6eglo
ovettfine blriBMW ng more trait. Phseatx Aft. Mt has nrltchM Voollx
officers to an elghtbbour dayyofly ftrootm 88% hones. Pottlasd. Om closed
three fire station; amIM Off 34 Aveftlom
Amarillo, Texas, chote
bm a differcat route. 7beqty avdded
SM,MD to additional amtual overtlinm¢e pay for Well ! es unchanged.
g
their hourly
s titles aanndiahies try to cbft t� bbudg Orb Of extra
overtime payments, they are,discovering that mutt' blue-collar and
the end of these lengthy i
[ngeles police detective Ce
nittee, "we'd probably be
out an the street."
lsaz
cp IUWA IT1`
RE
S-CITUEN
Thursday, Aug. 1
-");OUR VIEW
;'lake exceptions
,to It's not unusual for cities to come up with innovative schedul.
e, int &an for Police Ottlem and firefighters. The nature of the
.y; job almost demands ft. And to meet public safety needs, Iowa
�tt.
'yL.nowprecisely ust because 6f those achedullag
the clty faces.the possibility of c arnd services .,•t! Wiling Personnel and services
- Wilson Congress acts on, behalf of date and local govern
-
4.,,ments. . . •
r! The root of the problem lies in the Interpretation of a 1074
congressional decision that brought state and municipal em.
ployea under the protection of the Fair tabor Standards Act.
,, The law required that such employees be paid overtime if they
worked more than 40 hours a week.
'+. The spirit of the law reflected a simple commitment to fair
"treatment.,- The reality of enforcement, however, was ajar
IA
1 mora complicated mattes. '+
cI In fid Initial Interpretation of the legislation, the Supreme
crested
1 two lhlntenmd fTndlGaul govern funMlons,wich employ
ulcovered by the law, and nonirsditlonal g
which weren't. overnment functions,
r
Because of the brad categories, states and cities were forev-
er In litigation, arli ft over which John were traditional an4
_which were'not.
- _,r_ .._
h► February, ruling on Garcia vs. The San Antonio Metropoll-
^tartTransit Authority, the court trled to end the litigious confu.
alon. It did away.with the categories R had created a decade
before end, for the first
time, brought all state and city employ.
.ees under protection of the Fair Labor Standards Act. But the
-+ dealsfouonly made things more complicated.
- In lows City, for example, police officers work an average of
.:.40 hours a' week; But on a given week, a given officer often
,31►orks more hours. The time is made up with threeday week.
ends two out of every seven weeks.
-Since pollee department employees ars paid every'two
Awoei n, the cour"s rui%M, ay force the city to pay overtime
;when officers ail on duty qr more thin 80 hours la one work
cycle. That ank mb to some >)W,000 per year, an annual in-
Cfenne of U petmg 1n the ponce budget.
"' Io1ra City Fire Department employees would be eflecked, too.
"ITIreffghters'work;a series of 24 -bout' shifts that add up to a
total of tib duty blurs a week. But these hours include non -work
time as well — time for sleeping, for meals and personal time.
The Garcia decision might force the city to pay each flre-
iovertime
ghter — a total annual cast of $p,000, an approxiiNtatel Ment Increase In the persafel budget for the fin
This, plua'retiroactive' compensation, would cost the city
irRbout a quarter of a million dollars this fiscal year: And Iowa
1ttyy amply cant afford It.
It'forced tocc,a�q�pply wlth the letter of the Garcia decision,
fkikis w111 have'to cut personnel hours — a move that wW
ult in a s peroegt reduction In services.
Er e'Seuate Labor Subcommittee ban the power to recom-
end to CDhimsPexemplions from the court ruling for specific
an also mcom.
end e:emptiilike onns o state and and localice l governments or can write
sPeciflc statement defining who Is covered by the Fair labor
Act. ' ; . •
`Senator Charles Grassley, as a member of the committee,
Wields considerable power. Iowa City Mayor John McDonald
has urged him to use it to temper the Supreme Court decision
with a bit of cemthou serene. We support the mayor's request.
Forcing muftk*alltles to put firefighters and police officers
on a traditional 40 -hour a week schedule would only undermine
public services. An exemption is a neceseity. .
I
MINUTES OF STAFF MEETING
July 31, 1985
Referrals from the informal and formal Council meetings were distributed
to the staff for review and discussion (copy attached).
The City Manager briefly reviewed the status of the plan for the expansion
of the Civic Center. John Lundell has prepared the Request for Proposal
} which will be mailed out today. Two items are still in question: 1)
Whether or not we should have one architect for both projects (the new
addition to the Civic Center and the remodeling of the existing building).
We will probably have two architects. 2) The second question has to do
with financing. The financing for both projects may be in a joint package.
i
j The City Manager advised that in the next week or two we will have to put
together groups of people to work on the remodeling of the Civic Center
and to work on the swimming pool project. The department heads are to
notify the City Manager if they have people who want to work on these
projects.
Copies of a letter from ICMA were -distributed to the staff. This letter
solicits nominations for the "Fabulous Flops Award". The City Manager
asked the staff to notify him if they have ideas to submit.
The City Manager gave a brief overview of his experiences at the John F.
Kennedy Program for Senior Executives in State and Local Governments
which he attended during the past three weeks.
Prepared by:
L
Lorraine Saeger
MINUTES OF STAFF MEETING
July 31, 1985
Referrals from the informal and formal Council meetings were distributed
to the staff for review and discussion (copy attached).
The City Manager briefly reviewed the status of the plan for the expansion
of the Civic Center. John Lundell has prepared the Request for Proposal
} which will be mailed out today. Two items are still in question: 1)
Whether or not we should have one architect for both projects (the new
addition to the Civic Center and the remodeling of the existing building).
We will probably have two architects. 2) The second question has to do
with financing. The financing for both projects may be in a joint package.
i
j The City Manager advised that in the next week or two we will have to put
together groups of people to work on the remodeling of the Civic Center
and to work on the swimming pool project. The department heads are to
notify the City Manager if they have people who want to work on these
projects.
Copies of a letter from ICMA were -distributed to the staff. This letter
solicits nominations for the "Fabulous Flops Award". The City Manager
asked the staff to notify him if they have ideas to submit.
The City Manager gave a brief overview of his experiences at the John F.
Kennedy Program for Senior Executives in State and Local Governments
which he attended during the past three weeks.
Prepared by:
L
Lorraine Saeger
Formal Council Meeting
DATE:_ auiv 3D. iaeg
PENDING COUNCIL ITEMS
F_ M
0
IU
SUBJECTREF
ERR DUE
.29a o
COMMENTS/STATUS
w
az
ac a
Mormon Trek Boulevard
Work
Traffic Engineer explore possibilityof truck embargo. Report to Council.
H7-30Public
Manager respond to Mr. Cooper.
Taylor Drive and Highway N6
PPD/Public rks
Provide sketch of intersection and
accident history for Council for
informal discussion of rezoning of
and lur repperwoud Place Shopping
Center on August 12.
Will be scheduled for informal
Abandoned Vehiclebrdinance
7-30
HUS
discussion on August 26 or later.
Prepare discussion of impact of
ordinance administrative procedure
or enforcement. Notify Max Yocum,
Roy Walton, and Susan Horowitz when
scheduled.
Stormwater Basin Drains
7-30
Public Work
Check drain grates in Sandusky area
are they safe for children, catching
feet in them; etc.???
Cit Plaza Fountain
y
7-30
Parks & Rec
Follow-up on architect's recommenda-
tions for getting water to flow in
sheets as originally designed.
Second consideration deferred.
Peddlers and Solicitors Appeal
7-30
City Attorn
Advise Council on its authority to
conduct administrative hearings.
r^
VI
Informal Council Meeting
DATE:. 'July 29, 1965 PENDING COUNCIL ITEMS
i
i
o
WV
0
SUBJECT
ReoRm
o°Ai,,E
9 -
a
o
COMMENTS/STATUS
o.Jlx
z
�
w Ix
a
Check houses boarded up on Dodge St.
Abandoned Houses
7-29
H&IS
Possibly property of Gretchen Grimm.
Are there rodents, etc., or other
Discuss with City Manager regarding
Speed Bumps
7-29
City Attorn
y
K -Mart and P&Z recommendation.
Across from K -Mart on Keokuk. Was
Fallen Tree
7-29
Parks & Rec
blocking State Farm sign; has fallen;
do not replace in same location.
Explore and cost out phasing o
Signals - Highway 6 Bypass
7-29
Public WorU
signals from Gilbert Street eastward.
Review current ordinance re. goals,
Storm Water Ordinance
1-29
Public Wor
/
implementation, problems, etc.
Pbl&PD
Prepare outline of review process
with proJected date of completion.
for Council.
Local Road
7-29
Lundell
Check with County re. agreement with
Explore alternative proposal by Mr.
Hutchinson Street Access
7-29
P&PD
Peck. Attempt to work out problem
addressing environmental issues,
approval of neighbors and no Cit
liability.
Swimming Pool Project
7-29
Parks & Rec
Proceed on working up an agJdatepea
of funds, share of each par
j(w�
body, not -to -exceed figure,
�
X
of completion, etc.
i
i
Informal Council Meeting
Page 2
+DATE: duiv 29. 1986 PENDING COUNCIL ITEMS
UW
02
L
SUBJECT
W W
�w
¢
REFERRED
WE
F 0
2Ra
W ¢
o
a
COMMENTS/STATUS
Civic Center Expansion
7-29
City Manage
A&E Selection Committee to include
George Strait.
Highway N1 rnd Sunset
Signalizas
7-29
Public Work
Schedule for FY86 if possible.
Diagonal Parking
7-29
Public Work
Parking
/
Proceed in 10 Block of South Van
Buren as requested.
Virginia Drive
7-29
Public Work
Chuck discuss with City Manager
erosion problems, barricade, etc.
City of Iowa City
Administrative Office Building
REQUEST FOR PROPOSAL
Architectural and Engineering Services
RESPONSE DUE NO LATER THAN 2pm AUG 19, 1985
/S;?S-
CITY OF IOWA CITY ADMINISTRATIVE OFFICE BUILDING
REQUEST FOR PROPOSAL
ARCHITECTURAL AND ENGINEERING SERVICES
TABLE OF CONTENTS
Page
1. Introductory Letter ........................................... 1
2. Introduction..................................................3
3. Project Description ........................................... 4
4. Evaluation Questionnaire ...................................... 10
5. Description of Evaluation Procedures .......................... 12
0
CITY OF IOWA CITY
CNIC CENTER 410 E. WASHNGTON ST. IOWA CITY, IOWA 52240 (319) 356-500D
July 31, 1985
Re: Request for Proposal - Architectural and Engineering Services
City of Iowa City Administrative Office Building
Dear Sir/Madam: .
This request for proposal is directed to architectural and engineering (A&E)
firms interested in providing space layout and building design services for a
new municipal office' facility. The building will be financed with a lease
purchase arrangement through the sale of Certificates of Participation.
Construction is anticipated to begin in the spring of 1986.
The new facility will have three or four floors with a total of 24,000 to
32,000 square feet of office space. It will be located on City property
directly east of the Civic Center at the corner of Washington and Van Buren
Streets. The building will be designed so that the first floor of office
space is on the same level as the upper floor of the Civic Center. This
arrangement will allow the existing parking to be maintained under the new
building. The building will include a computer facility area.
Responsibilities of the selected A&E firm will include interior space layout
which reflects the functional relationships between the various departments
and divisions which will be located in the new facility. The A&E firm will
desifirmgwillebe expected to orand kYeclosely are all
withconstruction
designateddocuments.
City staffselected
and be
willing to meet with the City Council and/or Design Review Committee as
requested.
The A&E agreement will be executed with a single entity. This does not
preclude a consortium effort. The selected firm (or team) will have a full
range of capabilities for performing professional architectural, engineering,
and office space design services for an administrative office building.
Enclosed
ect and an
outline ofith workhis tasks. Al Also enclosediisia questionnaire of the sto beoanswered by
s RF
evaluated byall firms sthe iCityng toand icnstitutesauthorizationonses to sforethe nCity
etolseek be
verification of all answers.
I
i
i
u
Issuance of this Request for Proposal does not commit Iowa City to award a
contract, to pay any costs incurred in preparation of a response to this
request, or to procure or contract for service or supplies. The City
reserves the right to reject any and all proposals and to resolicit.
As an equal opportunity/affirmative action employer, the City prohibits
discrimination on the basis of race, creed, color,sex, age, religion, sexual
orientation, marital status, disability or national origin. Minority and
Warren's Business Enterprises will be afforded full consideration and are
encouraged to respond.
All responses to this RFP must be received by the City Clerk, City of Iowa
City, 410 East Washington Street, Iowa City, Iowa 52240, no later than 2:00
p.m., August 19, 1985.
If you have any questions, please contact me or Mr. Dale Melling, Assistant
City Manager at (319) 356-5010. Your interest in our project is appreciated.
Sincerely furs,
Neal G. Berlin
City Manager
bdw/sp
Enclosure
2
S�S
0
I
I
REQUEST FOR PROPOSAL
CITY OF IOWA CITY ADMINISTRATIVE OFFICE BUILDING
ARCHITECTURAL AND ENGINEERING SERVICES
Introduction
i
I
The City of Iowa City, with a population of approximately 53,000, is located
in southeast Iowa. It is the home of the University of Iowa which includes a
i I
large health care complex. In recent years, the City of Iowa City has
undertaken an ambitious urban renewal effort to remove blighted commercial
and residential buildings from its downtown. The redevelopment plan incorpo-
rated key land use elements of retail, office, residential, institutional and
hotel uses. To date, this redevelopment plan has been very successful with 19 #
f
i
of 20 available sites sold and fully developed.
The Iowa City municipal administrative facility is referred to as the Civic
Center and is located along Washington Street between Gilbert and Van Buren
Streets. The Civic Center houses the City Manager's Office and the Depart-
ments of Finance, Housing S Inspection Services, City Attorney, Human Rela-
tions, Police and Fire. Also in the central business district are the City
Recreation Center and Public Library. Due to lack of space in the Civic
Center the City has leased additional office space in the downtown area to
house the Planning & Program Development Department, Leased Housing, Public
Works Administration, and the Engineering Division.
The Civic Center was constructed in two sections. The first portion was
completed in 1959 and contains approximately 15,500 square feet housing the
Police and Fire Departments. The office portion of the Civic Center was
completed in 1963 and contains approximately 15,600 square feet. The City
i
3
/5�7S
currently leases 4,723 square feet in the Davis Building at the corner of
Washington and Gilbert Streets which houses the Planning & Program Develop-
ment Department and Leased Housing program. The City recently leased 2,806
square feet in the United Federal Savings building at the corner of Clinton
and College Streets to house the Public Works Director and the Engineering
Division.
Project Description
Due to expanding municipal functions and increasing lease costs, the City has
decided to construct a new office building directly east of and attached to
the Civic Center. (See Figure 1.) It is anticipated that this new facility
will have three or four floors with 24,000 to 32,000 square feet of aggregate
usable space. Financing for constructing and equipping the new facility will
be by a lease purchase arrangement through the sale of Certificates of
Participation. A building contractor will be selected through a competitive
bid arrangement. Construction is projected to begin in the spring of 1986.
The City has completed an administrative space study which defines space
needs for each department and/or division. Although this program of space
has been developed, the selected ME firm will assist in the functional
layout of space within the office building. It is anticipated that the
Departments of Finance, Housing & Inspection Services, Planning & Program
Development, and Public Works (Director and Engineering Division) will be
located in the new facility. A computer facility area will be included in
the new building.
4
Administrative Office Building
Site and Environs
!7=. _III_ �1_�■II 11..1111.,,
■11� IIIIL I\I 111■I:
MFF
: _i111i
■■ ■■ 'IIIc r11�9 %III: EIIIIII
F -I
_ IIII: Z■11!51111:
amu: °�Illii :11■ rlll
LM Elnl'-_' !/ 11 :li 111 ■" X191 11!
=,T6. idClllWA ST.
■ VIII ■% !� 1° ■� 11111
■�■ 1■► :JJI: ®zT
■%■ 1■■ :II■'.111: i11'n
■E:� ■' � Iltli �III� 11■
' ■' :■I: i1tr� 'G■1= i■
BLIRLMTON
The new facility will be constructed on a site partially occupied by an
existing 16 space parking lot utilized for City vehicles. (See Figure 2.)
The City desires to maintain this parking thus requiring the new facility to
be constructed on columns so as to retain the parking below. It is antici-
pated that the first floor of office space in the new facility will be at the
same level as the upper floor of the existing Civic Center. At the con-
necting point between the old and new buildings, a common stairwell and
elevator will be constructed. The elevator will be designed such that both
upper and lower levels of the Civic Center as well as all floors in the new
facility are completely accessible to the handicapped. While the City is
interested in minimizing construction costs, the proposed building shall be
of high quality design and construction with a minimum 100 year design life.
The facility shall be designed to minimize ongoing operating costs (energy
and maintenance expenses). The building must also be designed so that no
feature will preclude the remodeling of the Civic Center which will be
carried out under another contract. The exterior appearance must be compat-
ible with the existing Civic Center and surrounding areas. The design of the
building must be in compliance with all State and City Building Codes and the
Zoning Ordinance. The proposed site is within the 100 -year floodplain of
Ralston Creek and hence appropriate design considerations are required.
Soil borings and laboratory tests have been completed at the proposed site
and this information will be made available to the selected ME team.
The responsibilities of the selected architectural/engineering team will
include:
6
Fig 2 Van Buren Street
�S�S
i
1. Careful coordination of work efforts with members of the City staff. Meet
regularly with the staff, prepare minutes of these meetings and, upon
request, meet with the City Council and/or Design Review Conmittee.
2. Work with the designated City staff to further define space needs.
3. Work with the designated City staff to determine the optimal functional
relationships of the various departments/divisions within the new
facility and design internal space layouts for each floor of the new
facility.
4. Work with the designated City staff to determine preferred construction
methods and mechanical, electrical, roofing, flooring, etc. systems.
5. Prepare interior and exterior schematic designs of the proposed facility
and present them to the designated City staff and/or City Council and
Design Review Committee.
6. Upon approval of schematic designs, prepare the final plans and specifi-
cations of the proposed facility and obtain City approval.
7. Develop a construction schedule and cost estimate for the proposed
facility.
8. Distribute plans and specifications to potential bidders and assist in
the bid letting process.
8
"S_Oz5_
M
9. Prepare for City approval the construction documents (i.e. agreements,
performance bonds, etc.).
10. Provide periodic project construction observation and administration. The
City shall employ its own full-time construction inspector.
9
s*qs
h
ION
STI
ARCHITECTURAL & ENGINEERINGTSERVICESTFOR AN ADMINISTRATIVE OFFICE BUILDING
In an effort to select the best qualified firm for this project the City
requests that you complete the following questionnaire in the same order that
it is presented so that your qualifications may be evaluated. Responses to
this questionnaire constitute authorization to the City to seek verification
of all answers. Responses shall not exceed 20 pages. Should you have any
questions regarding the purpose or intent of this questionnaire, please
contact the City Manager or the Assistant City Manager at (319) 356-5010.
1. Name, qualifications, and relevant experience of the person who will be
in charge of this project (include, as a minimum, the individual's name,
Professional discipline(s), license(s) in which states, length that the
license(s) has been held, length of service with the firm, relevant
experience, estimated percentage of his/her time that will be dedicated
to this project, and office location).
2. Name, qualifications, and relevant experience of other professionals who
will be assigned to the project (include, as a minimum, the individuals'
names, professional disciplines, licenses in which states, length that
the licenses have been held, length of service with the firms, relevant
experience, estimated percentage of his/her time that will be dedicated
to this project, and office location).
10
isas
I
3. If the submittal is by a team, list participating firms and outline
specific areas of responsibility for each firm. Identify the lead firm
which will have primary responsibility to the City. Identify any firms
which are Minority or Women's Business Enterprises.
4. Has this team previously worked together? If yes, list the project(s),
i
owner(s), location(s), brief description of project(s), and name and
phone number of a responsible party familiar with the performance of the
team:
S. List the three most recently completed projects of a similar nature
performed by the lead firm or the team showing the owner, location, brief
description of the project, estimate of construction cost, date of
estimate, original construction contract amount, and final construction
cost.
6. Describe the team's design approach for the Iowa City project and the
responsibility of each key team member applicable to this project.
7. Has the team had experience planning office space layouts? Does this
involve determining the functional relationships between several depart—
ments or divisions? Does this experience include space planning for
governmental uses? (List projects, dates, owner, and name and phone of a
responsible party familiar with the team's participation.)
11
B. Has the team had experience designing office space which includes a
computer facility area? (List project, dates, owner, and name and phone
number of a responsible party familiar with the team's participation.)
9. List the name, address, and phone number of a person on the team who the
City may contact regarding this proposal.
Seven (1) copies of the responses to this questionnaire and other relevant
information concerning this proposal must be submitted to the City Clerk,
City of Iowa City, 410 E. Washington Street, Iowa City, Iowa 52240, no later
than 2:00 p.m., August 19, 1985. Persons submitting this information should
understand that the responses and other information will be used to evaluate
the qualifications of the team members. Proposals received after the time and
date specified will not be accepted.
Description of Evaluation Procedures
The City will use the responses to the questionnaire in this RFP to select
firms to interview. The City has developed a system which assigns weights to
each question. After all proposals have been scored by a committee, the
highest scoring firms will be selected for an interview. Finns selected for
an interview may be asked to provide conceptual designs at the interview.
After rating those firms interviewed, the committee will then ask one or more
of the firms to submit a final, not -to -exceed cost and will negotiate a fee.
The City Manager will then recommend the selected firm to the City Council
for final approval.
�s�s- j
F
CITY
OF IOWA CITY
CIVIC CENTER 410 E. WASHINGTON ST. IOWA CITY. IOWA 52240 (319) 356-5000
I
i
P R O C L A M A T I O N
WHEREAS, the City of Iowa City has been chosen to host
the national Junior Olympic championship on
August 5 through August 11, 1985, and
WHEREAS, the citizens of Iowa City are united in their
support of Junior Olympics and the multi -
sport programs conducted by the Amateur Athletic
Union and Sears for the benefit of all of
America's boys and girls, and
WHEREAS, Iowa City encourages young athletes and strongly
identifies with the Amateur Athletic Union in
its promotion of athletics in the United States
for physical, mental and societal well-being,
NOW, THEREFORE, I, John McDonald, Mayor of the City of
Iowa City, do hereby proclaim August 5 to
August 11 as NATIONAL JUNIOR OLYMPIC WEEK
in Iowa City.
AYOR
Signed in Iowa City, Iowa,
this 2nd day of August 1985.
City of Iowa City
MEMORANDUM
DATE: August 9, 1985
TO: City Council
FROM: City Manager
RE: Material in Friday's Packet
Memorandum from the City Manager to the Acting Director of Parks and
Recreation regarding a budget deficit.
Memorandum from the Director of Public Works regarding accident experience
at Highway 06 Bypass and Taylor Drive.
Copy of new release regarding a grant from the Iowa State Historical
Department.
Invitation from the Old Capitol Sertoma Club to the Airport 65 Breakfast.
Request for Proposal for the remodeling of the Civic Center.
Certificate of Sufficiency re Nuclear Weapons Free Iowa City Ordinance.
1
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City of Iowa City
MEMORANDUM
Date: August 8, 1985
To: Al Cassady, Acting Dir ctor, Parks & Recreation Department
From: City Manager
Re: Parks and Recreation - Deficit
In the FY85 budget, a base of property tax support was provided for recrea-
tion programs with the understanding that the Recreation Division had the
latitude to expand and revise programning provided that sufficient additional
revenues were developed to totally support those programs and that fundamen-
tal services for the handicapped and aged would not be adversely affected.
The FY85 year end balance for the Parks and Recreation Department for FY85
shows a deficit balance of $34,013. In addition, the budget for FY86 provides
that revenues will be increased an additional $13,933 to provide for a
half-time recreation supervisor. And, the recent reduction in swimming pool
rates to absorb the sales tax will also cause a small revenue shortfall.
Therefore, in order to maintain the current level of service, the Parks and
Recreation Department must develop additional revenue sources of approximate-
ly $48,000. A copy of the revenue/expenditure calculation is attached.
As the budget program decisions were predicated on the agreement that the
Recreation Division would raise additional revenue to cover the added expen-
ditures, it appears that there are two alternatives to assure that the budget
deficit is met in a timely manner and that adequate funding is provided so
that at the end of FY86 the budget of the Parks and Recreation Department is
balanced. The Recreation Division now must either identify additional
revenue sources to eliminate the deficit or sufficiently reduce program
levels.
On or before August 28, submit to me, in writing, proposals to satisfactorily
resolve these matters. If you should determine that you are goingto
increase revenues to reduce the deficit, then also submit monthly budgtary
revenue goals so that appropriate monitoring mechanisms may be established.
cc: Parks and Recreation Commission
City Council
Director of Finance
/sp
r,
RECREATION DIVISION
CALCULATION OF SURPLUS (DEI --ICI RE•!E.'11,'ES
FY 85
i
FY84 Surplus Revenuel S 20,417
Add: Racquetball court renovation (funds from FY84) 19,375
Add: Budgeted property tax funding (revised in FY86 Budget) 458,946
Add: Revenues from operations -
Fees 6 Charges S 255,641
Rentals 17,665 j
Other 11,203 284,509
Total Revenues Available S 783,247
Less: Expenditures3- i
Personal Services 557,645
Commodities 58,987 j
Charges for Services 145,787
Capital Outlay 50,157
Prior Year Encumbrances 4,684
Total Expenditures S 817,260
SURPLUS (DEFICIT) S 34 013) I
1
-------- -- -- --------- -- - -----
i
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1- Surplus revenues from FY84 were used to a) upgrade mercer park
diamonds, b) refinish gym floor and c) purchase game tables.
2- Revenues do not include hotel/motel tax.
3- Expenditures do not include transfers out - $45,557.
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City of Iowa City
=
MEMORANDUM
DATE: August 5, 1985
TO: Charles Schmadeke, Director of Public Works
FROM: Traffic Engineer
RE: Accident Experience at Highway B6 Bypass and Taylor Drive
In its consideration of the proposed Pepperwood Place Shopping Center,
the City Council has requested accident information at Highway H6
Bypass and Taylor Drive. Below is a table which shows the type of
accidents that have occurred since calendar year 1980. In addition I
have attached to this memorandum an accident diagram for each of the
years.
Property Personal Rear Left
Year Total Die Iniury End Right Angle Turn
*1985 1 1 1
1984 3 3 3
1983 4 3 1 1 2 1
1982 2 2 2
1981 2 2 1 1
1980 2 1 1 2
This accident information is based upon reported accidents. Should you
have any additional questions or require additional information, please
don't hesitate to contact me.
*For 6 months only
COLLISION DIAGRAM
INDICATE NORTH
BY ARROW
C e.cw+u.
o
HWY 6 BYPASS
i
INTERSECTION HWY6 BYPASS =rd TAYLOR DR
/,5.?1
f� MOVING
VEHICLE
' • REAR ENO 0: DRY I: ICY
--�" — 14CAD ON W, WET
VBCHICLE
..---. NON-INVOLVED
g: SIOE SWIPE WEATHER
VEHICLE
--- PEDESTRIAN
1Lttt16, OUT OF CONTROL C: CLEAR F: FOG
VEHIICLE
�� LEFT TURN S: SLEET R : RAIN
FIXED OBJECT
CL: CLOUDY
. —� RIGHT ANGLE S : SNOW
• FATALITY
O I
DATE: -JAN 1.1980 �1 8090
INJURY
-TO
INTERSECTION HWY6 BYPASS =rd TAYLOR DR
/,5.?1
INTERSECTION Of HWY 6 BYPASS with TAYLOR DR
CLASSIFICATION BY
TYPES AND TIME
ACCIDENT TYPES
-----------
REAR
END
INTERSECTION Of HWY 6 BYPASS with TAYLOR DR
CLASSIFICATION BY
TYPES AND TIME
ACCIDENT TYPES
SIDE
SWIPE
REAR
END
RIGHT
ANGLE
LEFT
TURN
PEDESTRIAN
BICYCLE
. OTHER
6:OOAM - 10:00 AM
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
IO+OOAM - 4:OOPM
FATAL
PERSONAL INJURY
I
PROPERTY DAMAGE
TOTAL
I
410OPM - 7;OOPM
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
7:OOPM - 12 MID.
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
12 MID - 6:OOAM
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
I
TOTAL
FATAL
PERSONAL INJURY
I
PROPERTY DAMAGE
I
TOTAL
2
WEATHER
CONDITION INO OF ACC,
PAVEMENT TIME OF YEAR
CONDIMN NO OF ACC. PERIOD NO OF ACC.
DRY I WIN DE. -FE)
WET SPR. QvIR.-MY.)
ICY I SUM. (JE -AG)
FALL(SE. -NO)
CLEAR I
CLOUDY
FOG
RAIN
SLEET
SNOJJ
/S.?4
COLLISION DIAGRAM
INDICATE NORTH
By ARROW
�eagn
HWY 6 BYPASS
SYMEOLS
TYPES OF COLLISIONS
PAVEMEN T
MOVING
VEHICLE
REAR ENO
0: DRY 1: ICY
f.,.� BACKING
-...,__ HEAD ON
W =WET
VEHICLE
WEATHER
�.__. NON-INVOLVED
SIDE SWIPE
VEHICLE
--- PEDESTRWN
UALL11 OUT OF CONTROL
C: CLEAR F: FOG
VEHKCLE
- •r- LEFT TURN
S: SLEET R : RAIN
CL: CLOUDY
❑ FIXED OBJECT
,-�{ RIGHT ANGLE
S: SNOW
• FATALITY
DATE: JAN 1. 1981 TO
...DEC 31.1981
O INJURY
INTERSECTION HWY6 BYPASS 8rl j
TAYLOR DP,
0
INTERSECTION of H%Y G BYPASS Wlffl_TAYLGR DR
CLASSIFICATION BY ACCIDENT TYPES
TYPES AND TIME sloE REAR RIGHT LEFT
SWIPE END ANGLE TURN PEDESTRIAN 61CYCLE OTHER
6:OOAM - 10:00 AM
TOTAL
IO:OOAM - 4:OOPM
FATAL
PERSONAL INJURY
I
i
i
INTERSECTION of H%Y G BYPASS Wlffl_TAYLGR DR
CLASSIFICATION BY ACCIDENT TYPES
TYPES AND TIME sloE REAR RIGHT LEFT
SWIPE END ANGLE TURN PEDESTRIAN 61CYCLE OTHER
6:OOAM - 10:00 AM
TOTAL
IO:OOAM - 4:OOPM
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
4:OOPM - 7:OOPM
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
7:OOPM - 12 MID.
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
12 MO - 6:OOAM
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
TOTAL
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
WEATHER
CONDRION NO OF ACC.
PAVEMENT TIME OF YEAR
CONDITION NO OF ACC. PERIOD NO OF ACC.
DRY WIN DE. -FE)
WET SPR. (MR. -MY.)
ICY slum -AG)
FALL(SE.-NO)
tFOGM
COLLISION DIAGRAM
INDICATE NCRTH
BY ARROW
jr
o�
HWY 6 BYPASS
f_ MOVING
VEHICLE
REAR
ENO
0: CRY I: ICY
IBACKIIN.E
HEAD
ON
W : WET
VEHIC�.--•
NON-INVOLVED
�!�
SIOE
SWIPE
WEATHER
VEHICLE
--- PEDESTRY.N
"k"ALL&
OUT
OF CONTROL
C: CLEAR F: FOG
PARKED
VEHICLE
--�.��
LEFT
TURN
S: SLEET R : RAIN
❑ FIXED OBJECT
RIGHT
ANGLE
CL= CLOUDY
S: SNOW
• FATALITY
DATE: -,IAN
1.1982
TO
31.1982
O INJURY
_DEC
INTERSECTION HWY6 BYPASS -rd TAYLOR DR
INTERSECTION Of HWY 6 BYPASS With TAYLOR DR
CLASSIFICATION BY
TYPES AND TIME
ACCIDENT TYPES
SIDE
SWIPE
REAR
END
RIGHT
ANGLE
LEFT
TURN
PEDESTRIAN
BICYCLE
OTHER
6:OOAM - 10:00 AM
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
IO:OOAM - 4:OOPM
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
410013M - 7:OOPM
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
7:OOPM - 12 MID.
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
12 MID - 61OOAM
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
TOTAL
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
2
TOTAL
2
WEATHER
CONDITION NO OF ACC.
PAVEMENT TIME OF YEAR
CONDITION NO OF ACC. I PERIOD NO OF ACC.
DRY 2 WIN DE. -FE)
WET SPR. (MR. -MY.)
ICY SUM.(JE -ACJ
FALL(SE. -NO)
CLEAR 2
CLOUDY
FOG
RAIN
SLEET
SNOW
�S�Q
COLLISION DIAGRAM
INDICATE NCRTH
BY ARROW
y
HWY 6 BYPASS
VEHICLE
REM
ENO
0: DRY I: ICY
BBACKINE
VEHICL�.--.
HEAD
ON
W - WET
NON-INVOLVED
VEHICLE
—
SIDE
SWIPE
WEATHER
--- PEDESTRIAN
`aLr-•.e
OUT OF CONTROL
C: CLEAR F: FOG
VEHIICLE
—+��
LEFT
TURN
5: SLEET R : RAIN
ClFIXEDANGLE FIXED OBJECT
—�
CL: CLOUDY
5: SNOW
FATALITYA
�oTE:•
0 INJURY
JAN I,_1983
TO
DEC 31, 1983
IN I ttC )tC I I U N HWY6 BYPASS _rj TAYLOR DR I
i
INTFRSECTION of HWY 6 -BYPASS with TAYLOR DR
CLASSIFICATION BY
TYPES AND TIME
ACCIDENT TYPES
SIDE
SWIPE
REAR
END
7IGHT
ANGLE
LEFT
TURN
PEDESTRIAN
BICYCLE
OTHER
6;OOAM - 10:00 AM
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
IOOOAM - 4:OOPM
FATAL
PERSONAL INJURY
I
PROPERTY DAMAGE
TOTAL
I
4:OOPM - 7:OOPM
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
I
7:OOPM - 12 MID.
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
I
TOTAL
12 MID - 6,OOAM
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
I
TOTAL
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
I
2
TOTAL
I
2
I
WEATHER
CONDITION NO OF ACC.
PAVEMENT TIME OF YEAR
CONDITION NO OF ACC. PERIOD NO OF ACC.
DRY 2 WIN DE. -FE) 2
WET SPR. (MR. -MY.)
ICY SUM.(JE -AG)
FALL(SE. -NO)
CLEAR 2
CLOUDY
FOG
RAIN
SLEET
SNOW
COLLISION DIAGRAM
INDICATE NORTH
BY ARROW
� Rw
i
i
HWY 6 BYPASS
i
INTERSECTION HWY6 BYPASS yrd TAYLOR DR
I
� 7wv Imu
VEHICLE
' • REAR END 0: DRY 1: ICY
� BANKING
HEAD ON W:WET
�.--. NON-INVOLVED
VEHICLE
SIDE SWIPE WEATHER
--- PEDESTRIAN
OUT OF CONTROL C: CLEAR F: FOG
VEHKCLE
�- LEFT TURN S: SLEET R : RAIN
❑ FIXED OBJECT
CL: CLOUDY
. -� RIGHT ANGLE
S : SNOW
• FATALITY
0 INJURY
DATE: JAN I. 19A4 TO -DEG 31.1984
INTERSECTION HWY6 BYPASS yrd TAYLOR DR
I
INTERSECTION Of HWY6 BYPASS with TAYLOR DR
CLASSIFICATION BY
TYPES AND TIME
ACCIDENT TYPES
SIDE
SWIPE
REAR
END
RIGHT
ANGLE
LEFT
TURN
PEDESTRIAN
BICYCLE
OTHER
6;OOAM - 10:00 AM
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
I
TOTAL
I
IO:OOAM - *OOPM
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
I
TOTAL
i
4:OOPM - 7: 00 PM
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
7;OOPM - 12 MID.
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
I
12 MID - 6:OOAM
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
TOTAL
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
3
TOTAL
WEATHER
CONDITION NO OF ACC.
PAVEMENT TIME OF YEAR
ONDITON NO OF ACC. PERIOD NQ OF ACC.
DRY I WIN DE. -FE) I
wET 2 SPR. (MR. -MY..) I
ICY SUM. (JE. -AG)
FALL(SE. -NO) I
CLEAR I
CLOUDY I
FOG
RAIN
SLEET
SNOW
I
'
COLLISION
DIAGRAM -
INDICATE NCRTH
BY ARROW
i(
i
1
i
t
f
v
y�
• HWY 6 BYPASS
j
SYMEOLS TYPES
OF COLLISIONS
PAVEMEN T
MOVING
VEHICLE
AR REEND
0: DRY R ICY
-�-
BACKINGFIEAO
ON
W : WET
VCHICLE
�---. NON-INVOLVED
SIDE SWIPE
WEATHER
VEHICLC
I
`�--- PEDESTRIAN "Q%4t+.t1t
OUT OF CONTROL
C: CLEAR F: FOG
VENKCLE
LEFT TURN
S: SLEET R :RAIN
•-�{
E3 FIXED OBJECTCL:
RIGHT ANGLE
CLOUDY
S: SNOW
• FATALITY
O DATE:
JAN -1,1985 TO
JUNE 30. 1985
i INJURY
j
INTERSECTION HWY6 BYPASS crd
I i I
TAYLOR DR
i
INTERSECTION Of HWY 6 BYPASS with TAYLOR DR
CLASSIFICATION BY
TYPES AND TIME:
ACCIDENT TYPES
SIDE
SWIPE
REAR
ENO
RIGHT
ANGLE
LEFT
TURN
PEDESTRIAN
BICYCLE
OTHER
6+OOAM - 10:00 AM
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
IO:OOAM - 4:OOPM
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
4:OOPM - 7:OOPM
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
7;OOPM - 12 MID.
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
12 MID - 6:OOAM
FATAL
PERSONAL INJURY
PROPERTY DAMAGE
TOTAL
TOTAL
FATAL.
PERSONAL INJURY
PROPERTY DAMAGE
I
TOTAL
WEATHER
CONDITION N0 OF ACC.
PAVEMENT TIME OF YEAR
CONDITION I NO OF ACC. PERIOD NO OF ACC.
ORY I WIN DE. -FE)
WET SPR (NR. -MY) I
ICY SUM.(JE -AG)
FALL(SE. - NO)
CLEAR I
CLCUDY
FOG
RAIN
SLEET
SNOW
I
I
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'
1
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CITY OF IOVVA CITY
CN/IC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 356-5000
r
August 8, 1985 i
PRESS RELEASE
i
Contact Person:
Monica Moen, Associate
Planner, Department of
Planning & Program i
Development, 356-5247 I
The City of Iowa City has been awarded a $2,850 grant from the Iowa State
Historical Department, Office of Historic Preservation. The Iowa City
Historic Preservation Commission sought these funds to prepare an applica-
tion to nominate the proposed "Goosetown" Historic District to the
I I.
National Register of Historic Places. The grant was awarded through the
i
Local Government Historic Fund which is authorized by i
States Certified Loc ,
the National Historic Preservation Act.
I
The "Goosetown" neighborhood, located in the northeastern portion of the
City, is generally bounded by Dodge Street on the north and west, Market
Street on the south, and Reno Street on the east.
The "Goosetown" area exemplifies the contributions of the Czechoslovakian
immigrants to local, state and national history and development. Czechs I
arrived in the Iowa City -Johnson County area in large numbers between the
years 1861-1875 and 1881-1896 and, in 1895, foreign born Czechs and their
I American born children comprised 63% of the town's population.
I
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/S7;49
The Czechs chose to live apart from the general Iowa City population and
their habit of keeping large flocks of geese throughout the neighborhood
led to naming their area "Goosetown." The "Goosetown" National Register
District nomination application is expected to be completed by September
30, 1985. Subsequent to local approval of the nomination application, the
application will be forwarded to the State Nominations Review Committee
and the National Park Service for National Register District considera-
tion.
bj4/1
RE,=6 Pon
✓!!6 OLD
CAPITOL
SERTOMA
CLus
'Pancakes
& Sausage
Beverage
14 LET US
SERVE YOU
Iowa City Airport
SUNDAY, AUGUST 25
7:00A- 12:30 P'
ADULTS $3.00
UNDER 12 $2.00
CITY OF IOWA C TY
REMODELING OF CIVIC CENTER
REQUEST FOR PROPOSAL
ARCHITECTURAL AND ENGINEERING SERVICES
RESPONSE DUE NO LATER THAN 2pm AUG 23,1985
1.531
CITY OF IOWA CITY ADMINISTRATIVE OFFICE BUILDING
REQUEST FOR PROPOSAL
ARCHITECTURAL AND ENGINEERING SERVICES
TABLE OF CONTENTS
Page
1. Introductory Letter ........................................... 1
2. Introduction.................................................. 3
3. Project Description ........................................... 4
4. Evaluation Questionnaire ...................................... 8
s. Description of Evaluation Procedures .......................... 10
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CITY OF 10'\A/A CITY
CNIC CEN(ER 410 E. WASHNGTON ST. IOWA CITY, IOWA 52240 (319) 356-5C1"0
August 8, 1985
Re: Request for Proposal - Architectural and Engineering Services
City of Iowa City Remodeling of Civic Center
Dear Sir/Madam:
This request for proposal is directed to architectural and engineering
(A&E) firms interested in providing space layout and building design
services for expansion and remodeling of the Civic Center. While some of
the construction may begin in 1986, it is expected that most of the work
will be undertaken in 1987.
The City is planning the construction of a new office building directly
east of the Civic Center which it is expected will be completed on or
before July 1, 1987. Most of the City operating departments will be relo-
cated to the new building. The existing building will be enlarged
slightly and remodeled to accommodate the Police and Fire Departments, the
City Attorney, the City Manager, City Clerk and possibly Human Relations.
The entire building will be modified to be handicapped accessible.
Responsibilities of the selected A&E firm will include interior space
layout which reflects the functional relationships between the various
departments. The A&E firm will completely design the pproject and prepare
all construction documents. The selected firm will be expected to work
closely with the designated City staff and be willing to meet with the
City Council and/or Design Review Committee as requested.
The A&E agreement will be executed with a single entity. This does not
preclude a consortium effort. The selected firm (or team) will have a
full range of capabilities for performing professional architectural,
engineering, and office space design services.
1
/531
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Enclosed with this letter is a description of the proposed project and an
Outline
work
all firms fresponding sto this RFP, . Also osResponsesutoed is a tthis aquestionna ire ire to be wwill be
evaluated by the City and constitute authorization for the City to seek
verification of all answers.
Issuance of this Request for Proposal does not commit Iowa City to award a
contract, to pay any costs incurred in preparation of a response to this
request, or to procure or contract for service or supplies. The City
reserves the right to reject any and all proposals and to resolicit.
As an equal opportunity/affirmative action employer, the City prohibits
discriminationorientation,
marital basis ofstatus
,, cdisabilityrIor coloenationalreorigin.
Minority and Women's Business Enterprises will be afforded full considera-
tion and are encouraged to respond.
All responses to this RFP must be received by the City Clerk, City of Iowa
City, 410 East Washington Street, Iowa City, Iowa 52240, no later than
2:00 p.m., August 23, 1985.
If you have any questions, please contact me or Mr. Dale Melling, Assis-
tant City Manager at (319) 356-5010.
appreciated. Your interest in our project is
Si cerel yours,
Neal G. Berlin
City Manager
Enclosure
2
/S3/
REQUEST FOR PROPOSAL
CITY OF IOWA CITY CIVIC CENTER REMODELING
ARCHITECTURAL AND ENGINEERING SERVICES
- Introduction
1
i
The City of Iowa City, with a population of approximately 53,000, is located
in southeast Iowa. It is the home of the University of Iowa which includes a
i I
large health care complex. In recent years, the City of Iowa City has
undertaken an ambitious urban renewal effort to remove blighted commercial
and residential buildings from its downtown. The redevelopment plan incorpo-
rated key land use elements of retail, office, residential, institutional and t
hotel uses. To date, this redevelopment plan has been very successful with 19
of 20 available sites sold and fully developed.
j
The Iowa City municipal administrative facility is referred to as the Civic
Center and is located along Washington Street between Gilbert and Van Buren
Streets. The Civic Center currently houses the City Manager's Office and the
Departments of Finance, Housing & Inspection Services, City Attorney, Human
i
Relations, Police and Fire. Also in the central business district are the
City Recreation Center and Public Library. Due to lack of space in the Civic
Center the City has leased additional office space in the downtown area to
i
house the Planning & Program Development Department, Leased Housing, Public
Works Administration, and the Engineering Division.
The Civic Center was constructed in two sections. The first portion was j
i
completed in 1959 and contains approximately 15,500 square feet housing the
Police and Fire Departments. The office portion of the Civic Center was
completed in 1963 and contains approximately 15,600 square feet. The City
I
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/53/ j
F
1
currently leases 4,723 square feet in the Davis Building at the corner of
Washington and Gilbert Streets which houses the Planning & Program Develop-
ment Department and Leased Housing program. The City recently leased 2,806
square feet in the United Federal Savings building at the corner of Clinton
and College Streets to house the Public Works Director and the Engineering
i
Division.
i I
Project Description
Due to expanding municipal functions and increasing lease costs, the City has
,
decided to construct a new office building directly east of and attached to
the Civic Center. (See Figure 1) It is anticipated that this new facility i
will have three or four floors with 24,000 to 32,000 square feet of aggregate
usable space. Financing for constructing and equipping the new facility will
be by a lease purchase arrangement through the sale of Certificates of
Participation. The City currently is requesting proposals for architectural
and engineering services for this project. A building contractor will be
selected through a competitive bid arrangement. Construction is projected to
begin in the spring of 1986.
In addition, the Civic Center will be remodeled and expanded slightly to
accomodate the Police and Fire Departments, the City Attorney, the City
Manager, the City Clerk and possibly the Department of Human Relations.
j
The City has completed an administrative space study which defined space i
needs for each department and/or division. Although this program of space I
has been developed, the selected A&E firm will assist in the functional
layout of space within the Civic Center.
i
4
i
X531 ;
I
currently leases 4,723 square feet in the Davis Building at the corner of
Washington and Gilbert Streets which houses the Planning & Program Develop-
ment Department and Leased Housing program. The City recently leased 2,806
square feet in the United Federal Savings building at the corner of Clinton
and College Streets to house the Public Works Director and the Engineering
i
Division.
i I
Project Description
Due to expanding municipal functions and increasing lease costs, the City has
,
decided to construct a new office building directly east of and attached to
the Civic Center. (See Figure 1) It is anticipated that this new facility i
will have three or four floors with 24,000 to 32,000 square feet of aggregate
usable space. Financing for constructing and equipping the new facility will
be by a lease purchase arrangement through the sale of Certificates of
Participation. The City currently is requesting proposals for architectural
and engineering services for this project. A building contractor will be
selected through a competitive bid arrangement. Construction is projected to
begin in the spring of 1986.
In addition, the Civic Center will be remodeled and expanded slightly to
accomodate the Police and Fire Departments, the City Attorney, the City
Manager, the City Clerk and possibly the Department of Human Relations.
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The City has completed an administrative space study which defined space i
needs for each department and/or division. Although this program of space I
has been developed, the selected A&E firm will assist in the functional
layout of space within the Civic Center.
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Gilbert Street
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POLICE AW FIRE STATION
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0 CIVIC CENTER
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A -FFIT
PROPOSED BUILDING
Fig1 Van Buren Street
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As a part of the new office building, a common stairwell and elevator will be
constructed. The elevator will be designed such that both upper and lower
levels of the Civic Center as well as all floors in the new facility are
completely accessible to the handicapped.
While the City is interested in minimizing construction costs, the Civic
Center remodeling shall be of high quality design and construction. The work
shall be designed to minimize ongoing operating costs (energy and maintenance
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expenses). The remodeling must also be designed so that it does not inter-
fere with the construction of the new office building which will be carried j
out under another contract. All work must be in compliance with all State 1
and City Building Codes and the Zoning Ordinance.
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The responsibilities of the selected architectural/engineering team will
include:
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1. Careful coordination of work efforts with members of the City staff. Meet
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regularly with the staff, prepare minutes of these meetings and, upon
request, meet with the City Council and/or Design Review Committee.
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2. Work with the designated City staff to further define space needs.
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3. Work with the designated City staff to determine the optimal functional
relationships of the various departments/divisions within the building
and design internal space layouts for each floor. i
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4. Work with the designated City staff to determine preferred construction
methods and mechanical, electrical, roofing, flooring, etc. systems.
5. Prepare interior and exterior schematic designs and present them to the
designated City staff and/or City Council and Design Review Committee.
6. Upon approval of schematic designs, prepare the final plans and specifi-
cations and obtain City approval.
7. Develop a construction schedule and cost estimate.
8. Distribute plans and specifications to potential bidders and assist in
the bid letting process.
9. Prepare for City approval the construction documents (i.e. agreements,
performance bonds, etc.).
10. Provide periodic project construction observation and administration. The
City shall employ its own construction inspector.
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IOWA CITY EVALUATION QUESTIONNAIRE
ARCHITECTURAL & ENGINEERING SERVICES FOR REMODELING OF THE CIVIC CENTER
In an effort to select the best qualified firm for this project the City
requests that you complete the following questionnaire in the same order that
it is presented so that your qualifications may be evaluated. Responses to
this questionnaire constitute authorization to the City to seek verification
of all answers. Responses shall not exceed 20 pages. Should you have any
questions regarding the purpose or intent of this questionnaire, please
contact the City Manager or the Assistant City Manager at (319) 356-5010.
1. Name, qualifications, and relevant experience of the person who will be
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in charge of this project (include, as a minimum, the individual's name,
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professional discipline(s), license(s) in which states, length that the
license(s) has been held, length of service with the firm, relevant
experience, estimated percentage of his/her time that will be dedicated
to this project, and office location).
2. Name, qualifications, and relevant experience of other professionals who
will be assigned to the project (include, as a minimum, the individuals'
names, professional disciplines, licenses in which states, length that
the licenses have been held, length of service with the firms, relevant
experience, estimated percentage of his/her time that will be dedicated
to this project, and office location).
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3. If the submittal is by a team, list participating firms and outline
specific areas of responsibility for each firm. Identify the lead firm
which will have primary responsibility to the City. Identify any firms
which are Minority or Women's Business Enterprises.
4. Has this team previously worked together? If yes, list the project(s),
owner(s), location(s), brief description of project(s), and name and
phone number of a responsible party familiar with the performance of the
team.
5. List the three most recently completed projects of a similar nature
performed by the lead firm or the team showing the owner, location, brief
description of the project, estimate of construction cost, date of
estimate, original construction contract amount, and final construction
cost.
6. Describe the team's design approach for the project and the responsibil-
ity of each key team member applicable to this project.
7. Has the team had experience planning office space layouts? Does this
involve determining the functional relationships between several depart-
ments or divisions? Does this experience include space planning for
governmental uses? (List projects, dates, owner, and name and phone of a
responsible party familiar with the team's participation.)
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8. Has the team had experience designing and remodeling space for
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o ice and Fire departments? (List project, dates, owner, and name and
phone number of a responsible party familiar with the team's participati-
on.)
9. List the name, address, and phone number of a person on the team who the
City may contact regarding this proposal.
Seven (7) copies of the responses to this questionnaire and other relevant
information concerning this proposal must be submitted to the City Clerk,
City of Iowa City, 410 E. Washington Street, Iowa City, Iowa 52240, no later
than 2:00 p.m., August 23, 1985. Persons submitting this information should
understand that the responses and other information will be used to evaluate
the qualifications of the team members. Proposals received after the time and
date specified will not be accepted.
Description of Evaluation Procedures
The City will use the responses to the questionnaire in this RFP to select
firms to interview. The City has developed a system which assigns weights to
each question. After all proposals have been scored by a committee, the
highest scoring firms will be selected for an interview. Firms selected for
an interview may be asked to provide conceptual designs at the interview.
After rating those firms interviewed, the committee will then ask one or more
of the firms to submit a final, not -to -exceed cost and will negotiate a fee.
The City Manager will then recommend the selected firm to the City Council
for final approval.
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CERTIFICATE OF SUFFICIENCY
State of Iowa
City of Iowa City, Johnson County
I, Marian K. Karr , City Clerk, do hereby certify that
I have examined the petition submitted by C. L. Perrinjaquet and John Keenan—,
on the 12th day of August , 19 85 , which requires
199 signatures. These supplemental signatures are hereby certified as the
valid signatures of 258 qualified voters and that the total number of certified
valid signatures is now 2559.
and I find that it meets the requirements of Article VII, Home Rule Charter of
the City of Iowa City.
Witness my hand this 12th day of August , 19 8S
(Signature)
Subscribed in my presence and sworn to before me by Marian K. Karr
this 12th day of August , 19 85
Q?V�� cla�,
Note& Public in and for Johnson County,
Iowa.