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HomeMy WebLinkAbout1985-08-27 Bd Comm. minutesi i i MINUTES IOWA CITY AIRPORT C014MISSION JULY 11, 1985 j MEMBERS PRESENT: Tiffany, Lewis, George, Ashby, Sokol i STAFF PRESENT: Zehr, Brown GUESTS PRESENT: T. Thomas, S. Heyer, D. Wylder, E. Mosses, J. Walter, H. I Jones The meeting was called to order at 7:35 p.m. The minutes of the June 13, 1985 meeting were approved as read. Zehr presented the bills for the month. In response to George, Zehr explained the commuter feasibility study will cost $2500. The bills were approved for payment as presented. COMPLIANCE PROJECT REPORT: Zehr said property appraisals are complete and review appra sa s ave een delayed due to the review appraiser's concerns about the existing overlay zoning ordinance as it relates to property takings. Zehr said Bob Davis, the review appraiser, is working with City Attorney Jansen. Zehr reported the FAA has approved the rerouting of Willow Creek but has not I yet responded to the request to put the airport back into compliance status as soon as the project is tet. Zehr reviewed compliance project cost changes, including expenditures for a transition area to the runway exten- sion. The transition area involves removing 200 feet of existing pavement and will utilize the funds the airport had anticipated saving from the rerouting of Willow Creek. Zehr also explained money will be saved on the rip rap costs by using concrete from the 200 foot pavement removal. Bids will be let in about one month. Heyer reported cost estimates represent conservative estimates and competi- tive bids could save $100,000; the storage capacity of the channel will double and reduce flooding and erosion; and the creek rerouting provides for a full extension of the runway and offers excess earthwork that will be used for berm work on the extension. Heyer also reported that the FAA found no problems with the project design standards; permits have been received from the IDOT and Corps of Engineers; and the Iowa Department of Water, Air and Waste Management will issue a permit when a final plan set is forwarded to them. Heyer introduced Ery Moses, runway extension project manager, and Dick Wylder, hangar project manager. i CORPORATE HANGAR/ EQUIPMENT STORAGE BUILDING: Dick Wylder stated he met with Zehr and Rickrooms of GroomsConstructi on Company, construction will begin Monday, utilities and telephone line installations have begun, plans for the building have not yet been received, and the major part of the building should be constructed by September. Zehr said contracts are signed and I Grooms Construction Company will forward proper insurance forms. isss --� I I j i I j Airport Commission July 11, 1985 Page 2 CORPORATE HANGAR SPACE: Zehr reported inquiries have been received from a Piper Chlefton owner and a dealer for experimental aircraft kits regarding leasing the hangar space to be vacated by HLM. The Airport Commission ; received information regarding the inquiries in a July 3, 1985 memo from Zehr. COMMUTER FEASIBILITY STUDY: Terra Thomas said the study will be done in two phases. airs p ase will estimate the aggregate demand figure from l commuter travel from Iowa City using a regression analysis technique. F Information used in phase one of the study will be a survey of 75 individual airports that have commuter flight services; number of airport operations; ` classification of the Iowa City airport; distance of the airport from alternative airports; population characteristics and measures of industrial base. The phase one model should be complete by early August. I! Phase two will allocate the commuter demand to determine where and how i 4 frequent commuters want to travel. Thomas said another objective will be to study the supply requirements of the commuter airlines. In response to a question, Thomas said the University of Iowa is a major employer and gener- ates a lot of travel. Thomas will be working with the University travel 1 office. ! i CHAIRMAN'S REPORT: Tiffany stated he and Zehr met with an instrument landing 1 -- servicees representative to review the cost of establishing 'precision .approaches on runways 6 and 24. There is currently no FAA funding available for the project. PUBLIC INFORMATION AND INPUT: No public input was received. Zehr announced that the next Iowa City Airport Commission meeting will be held August 8, 1985 at 7:30 p.m. at the City's transit building. George recommended removing times from the agenda. Zehr said a note will be 4 added to the agenda stating times are tentative. 1 Meeting adjourned at 8:15 p.m. I I j i I j Airport Commission July 11, 1985 Page 2 CORPORATE HANGAR SPACE: Zehr reported inquiries have been received from a Piper Chlefton owner and a dealer for experimental aircraft kits regarding leasing the hangar space to be vacated by HLM. The Airport Commission ; received information regarding the inquiries in a July 3, 1985 memo from Zehr. COMMUTER FEASIBILITY STUDY: Terra Thomas said the study will be done in two phases. airs p ase will estimate the aggregate demand figure from l commuter travel from Iowa City using a regression analysis technique. F Information used in phase one of the study will be a survey of 75 individual airports that have commuter flight services; number of airport operations; ` classification of the Iowa City airport; distance of the airport from alternative airports; population characteristics and measures of industrial base. The phase one model should be complete by early August. I! Phase two will allocate the commuter demand to determine where and how i 4 frequent commuters want to travel. Thomas said another objective will be to study the supply requirements of the commuter airlines. In response to a question, Thomas said the University of Iowa is a major employer and gener- ates a lot of travel. Thomas will be working with the University travel 1 office. ! i CHAIRMAN'S REPORT: Tiffany stated he and Zehr met with an instrument landing 1 -- servicees representative to review the cost of establishing 'precision .approaches on runways 6 and 24. There is currently no FAA funding available for the project. PUBLIC INFORMATION AND INPUT: No public input was received. Zehr announced that the next Iowa City Airport Commission meeting will be held August 8, 1985 at 7:30 p.m. at the City's transit building. George recommended removing times from the agenda. Zehr said a note will be 4 added to the agenda stating times are tentative. 1 Meeting adjourned at 8:15 p.m. I MINUTES URBAN ENVIRONMENT AD HOC COMMITTEE TUESDAY, JUNE 4, 1985 - 4:00 PM IOWA CITY RECREATION CENTER - ROOM 0 MEMBERS PRESENT: Baker, Jordan, Koch, Jakobsen, VanderWoude, Amert MEMBERS ABSENT: Boutelle, Strait, McGuire, Lorenzen, Brinton GUESTS PRESENT: Ed Mickelson STAFF PRESENT: Franklin, Dittmer, Boyle MEETING CALLED TO ORDER: Chairperson Baker called the meeting to order at 4:05 PM. APPROVAL OF MINUTES: It was moved by Jakobsen that the minutes of May 15, 1985, be approved. Koch seconded the motion. The motion carried unanimously. DISCUSSION OF PROTECTION OF TREES AND WOODLANDS: Franklin referred the Committee to the memo dated May 28, 1985, from Marianne Milkman regarding possible methods for the regulation of trees and woodlands. i Baker asked if a single lot would be included in the site review process. Franklin said when a lot is subdivided during the subdivision process, the site development plan procedure would apply, but if there is a single lot that is already subdivided at the time the procedure is adopted and the lot is going to be developed for single family or duplex use, then it would not go through the site development process but would be subject to a proposed grading ordinance. Jakobsen pointed out that only large mature trees were being protected according to the tree trunk diameters listed in the memo. Baker said he would like to see the trunk diameters lessened. Mickelson said he agreed and would like to see some downgrading in size. Franklin said that under /2 of the memo Grove of Trees, the 16 inch or greater caliper could be lowered also. Ba er sPtai i—ial- whoever writes the ordinance needs to know that the dimensions for the trees listed are probably unacceptable. Baker said he thought the size of the trees should be listed in B3 - Wood Lots. Baker referred the Committee back to Al of the memo under Significant I Trees. He questioned using the phrase "protected regardless of their oo%ai'ion." He used an example of a tree being located in the middle of a lot. Franklin said the site development plan process could allow for negotiations. As the process was envisioned, an effort would be made to save trees, but if there was no other way to build, then the existence of a tree would not mean a developer would be prohibited from building. Franklin referred the Committee to the section Other Mechanisms. She said subsection A not only required a site plan for significant trees but a performance standard for preserving the maximum number of trees; subsec- 2 tion B identifies groves of trees and preserving them; subsection C related to incentives for private groups acquiring stands of trees, such as in the Alpine Court area. Baker wondered if there would be a problem with including only trees which are native to this part of Iowa. Mickelson said Milkman was mostly concerned with new development areas, where native species probably are not numerous. Franklin asked if the Committee wanted to include the list of specific trees in the list of natural features. There was general consensus to include the list of trees as long as the dimensions were changed. Baker asked if after the site review process there would be any control over individual lots. Koch said he did not see a problem because keeping trees only increases the value of property and most individual builders try to save as many trees as the can. DISCUSSION OF RECOMMENDATIONS FOR PROTECTION OF OTHER ELEMENTS OF THE URBAN ENVIRONMENT: Franklin referred the Committee to the memo from Marianne Milkman of. May 24, 1985. She said the Council has tentatively extended the term of the Committee for another year. She said a resolution will be acted on concerning this June 18. Franklin then explained the memo: Open Space - The Planning & Zoning Commission and Parks & Recreation Commission are currently discussing mandatory open space. Buffers - Franklin said this is included in the recommendations for environmentally sensitive areas and in the site development plan process. Nei hborhoods and Strategies: Franklin pointed out that this is a prat cu ar y cu t area to deal with. She mentioned the Austin, Texas idea which requires a definition of neighborhood and grass root support for neighborhood plans. Amert said she thought the Austin, Texas idea was an excellent one but saw problems with implementation. She said she would like to see Iowa City look at the idea and that the staff would have to be very aggressive in the planning process. Franklin said if the Committee is really interested in this idea, then a recommendation to Council is the best approach to take; the staff will follow the direction of the Council. Jakobsen said there are past examples of how this idea would have worked in Iowa City. Baker asked where the initiative starts in delineating neighborhoods. Franklin said neighborhoods are defined mostly by the I people living in them. She said the Committee itself can begin the definition process if it chooses to go that route. Baker said he would like to invite Mickey Lauria and Margaret Nowysz to discuss the topic. Jakobsen said some areas of Iowa City already consider themselves neigh- borhoods, such as the Manville Heights area, the Weeber Street area, the Ralston Creek area, and the Northside area. Amert saig jhpl wa ri?ncgnej ttjt ommercial neighborhoods in the downtown area are o a ly �e ou o a tis. i 3 Baker said he would like to invite some representatives from other committees to discuss defining neighborhoods. After much discussion July 9 was decided as a tentative date for such a meeting. Bob Alexander, Margaret Nowysz, Larry Lafore and Mickey•Lauria were suggested as possible guests for such a meeting. Entranceways - Franklin said much of this can be dealt with by the Planning a Zoning Commission through signage and zoning requirements. Baker wondered if some entranceways should be given more priority over others. The inclusion of entranceways on the list of features initiating site plan review was suggested. FUTURE MEETING SCHEDULE AND TIME TABLE FOR RECOMMENDATIONS TO COUNCIL: Baker said the Council agreed to extend the Committee for another year. It was moved by Jakobsen to send the previously discussed recommendations to the Council. The motion was seconded by Amert. The motion was unanimously approved. ADJOURNMENT: Koch moved the meeting be adjourned. There was a unanimous vote for adjournment. The meeting ended at 5:11 PM. Minutes submitted by Kim Dittmer. ll' i f + I f f i- I: i ' II j i 3 Baker said he would like to invite some representatives from other committees to discuss defining neighborhoods. After much discussion July 9 was decided as a tentative date for such a meeting. Bob Alexander, Margaret Nowysz, Larry Lafore and Mickey•Lauria were suggested as possible guests for such a meeting. Entranceways - Franklin said much of this can be dealt with by the Planning a Zoning Commission through signage and zoning requirements. Baker wondered if some entranceways should be given more priority over others. The inclusion of entranceways on the list of features initiating site plan review was suggested. FUTURE MEETING SCHEDULE AND TIME TABLE FOR RECOMMENDATIONS TO COUNCIL: Baker said the Council agreed to extend the Committee for another year. It was moved by Jakobsen to send the previously discussed recommendations to the Council. The motion was seconded by Amert. The motion was unanimously approved. ADJOURNMENT: Koch moved the meeting be adjourned. There was a unanimous vote for adjournment. The meeting ended at 5:11 PM. Minutes submitted by Kim Dittmer. ll' i f + I f f i- I: MINUTES URBAN ENVIRONMENT AD HOC COMMITTEE TUESDAY, AUGUST 13, 1985 - 4:00 P.M. IOWA CITY RECREATION CENTER, ROOM B 14EMBERS PRESENT: Jordan, Strait, McGuire, Baker, Britton, Kogh, Vanderlioude MEMBERS ABSENT: Amert, Boutelle, Jakobsen STAFF PRESENT: Milkman A. Call to order. Chairperson Strait called the meeting to order at 4:02 P.M. B. Consideration of minutes for June 4 1985. The minutes were approved with e o owing amen men tnsertne word "most" before the word "numerous", and delete the word "not", on p. 2, paragraph 2, line 4. The minutes were unanimously approved as amended. C. Discussion of recommendations to Council. 1. Regulation of Land Disturbing Activities. Milkman summarized the recommendations, emphasizing the purpose of the regulations and that individual single family dwelling units would be exempt from the grading permit process, except when the dwelling is to be constructed on a steep slope. Erosion control plans would be required for all development and on land with a 15% or greater slope a certified erosion control and grading plan will be required. Strait asked if the filling of a ravine at the corner of Governor Street and Dodge Street is covered by the present ordinance. Milkman responded that currently the City has no way to control similar projects but a grading ordinance could prohibit filling of ravines or portions of ravines. Kogh moved that the recommendations concerning land disturbing activities be forwarded to Council; Jordan seconded. The motion passed unanimously. 2. Protection of natural features through Site Development Plan Regula- tions. Milkman stressed that the purpose of the regulation is to encourage environmentally sensitive development, not to prohibit development. She listed seven features that are to be protected with this regula- tion. She referred to Attachment A which lists recommended diameters of protected species of trees. She explained that the City Forester had recommended slightly different diameters than those arrived at earlier by the Commission. The City Forester is concerned that the trees of certain species are difficult to identify at small diameters and that overly strict requirements would be self-defeating. I 1,53 I i l Urban Environment Ad Hoc Committee August 13, 1985 Page 2 Strait asked if the list of species is all inclusive. Milkman said 1.no", nor did the list include non-native trees which the Committee might wish to see protected in developed areas. The Committee added a statement to this effect to the recommendations. Baker stated that presentation of a highly detailed list of protected species and trunk diameters is not appropriate at this time. He recommended deleting the proposed diameters; the Committee concurred. He also stated his desire that there be more negotiations between the City and the developer. Kogh moved that the amended recommendations be forwarded to Council; Vanderiloude seconded. The motion passed unanimously. C. Discussion of how to proceed with consideration of the protection and Baker stated that "neighborhoods" are difficult to define and that the issues of maintaining and protecting neighborhoods are also considered by other commissions. He suggested that staff request the Historic Preser- vation Commission and the Design Review Committee to provide the UEAHC with assistance on this complex topic. Baker stated that he would speak with the commissions regarding this matter also. The Committee agreed to ask these two commissions to report back to the UEAHC at the November meeting. It was suggested that the commissions use information from other knowledgeable residents as to what historically have been important issues in neighborhoods. D. Other business. 1. Brinton suggested that the UEAHC would benefit from a discussion between the City Engineer and an interested landscape architect on the pros and cons of subdivision and other City requirements regard- ing the width and location of streets, sewers, etc., particularly in hilly or wooded terrain. 2. Milkman announced that the next meeting will be on September 10 at 4:00 p.m. in Room B, the Recreation Center. The meeting was adjourned at 5:07 p.m. The minutes were taken by Greg Prestemon. it } l Urban Environment Ad Hoc Committee August 13, 1985 Page 2 Strait asked if the list of species is all inclusive. Milkman said 1.no", nor did the list include non-native trees which the Committee might wish to see protected in developed areas. The Committee added a statement to this effect to the recommendations. Baker stated that presentation of a highly detailed list of protected species and trunk diameters is not appropriate at this time. He recommended deleting the proposed diameters; the Committee concurred. He also stated his desire that there be more negotiations between the City and the developer. Kogh moved that the amended recommendations be forwarded to Council; Vanderiloude seconded. The motion passed unanimously. C. Discussion of how to proceed with consideration of the protection and Baker stated that "neighborhoods" are difficult to define and that the issues of maintaining and protecting neighborhoods are also considered by other commissions. He suggested that staff request the Historic Preser- vation Commission and the Design Review Committee to provide the UEAHC with assistance on this complex topic. Baker stated that he would speak with the commissions regarding this matter also. The Committee agreed to ask these two commissions to report back to the UEAHC at the November meeting. It was suggested that the commissions use information from other knowledgeable residents as to what historically have been important issues in neighborhoods. D. Other business. 1. Brinton suggested that the UEAHC would benefit from a discussion between the City Engineer and an interested landscape architect on the pros and cons of subdivision and other City requirements regard- ing the width and location of streets, sewers, etc., particularly in hilly or wooded terrain. 2. Milkman announced that the next meeting will be on September 10 at 4:00 p.m. in Room B, the Recreation Center. The meeting was adjourned at 5:07 p.m. The minutes were taken by Greg Prestemon. it MINUTES CIVIL SERVICE COMMISSION JULY 20, 1985 1-5:30 P.M. JULY 22, 1985 6:30-10 P.M. JULY 23, 1985 6:30-10 P.M. JULY 24, 1985 6:30-10 P.M. JULY 25, 1985 6:30-10 P.M. MEMBERS PRESENT: Walker, Maxwell, Murphy i MEMBERS ABSENT: None STAFF PRESENT: Carroll, Kloos, Humston, Platz, Berry, Koch, Miller SUMMARY OF RELEVANT DISCUSSION: The Commission met to conduct interviews of 49 candidates for the position of Firefighter. Members of the Fire Department assisted with interviews by responding to technical questions from the Commission and general information questions from candidates. The Commission received training in conducting the mini -assessment exercises designed to evaluate candidates' supervisory abilities and responsiveness to the public. 14 candidates for the position of Police Sergeant were evaluated using these exercises. The next Commission meeting to certify the list of candidates eligible for appointment to the position of Firefighter was scheduled for August 5 at 7:00 p.m. 1535 I i i I i I MINUTES CIVIL SERVICE COMMISSION JULY 20, 1985 1-5:30 P.M. JULY 22, 1985 6:30-10 P.M. JULY 23, 1985 6:30-10 P.M. JULY 24, 1985 6:30-10 P.M. JULY 25, 1985 6:30-10 P.M. MEMBERS PRESENT: Walker, Maxwell, Murphy i MEMBERS ABSENT: None STAFF PRESENT: Carroll, Kloos, Humston, Platz, Berry, Koch, Miller SUMMARY OF RELEVANT DISCUSSION: The Commission met to conduct interviews of 49 candidates for the position of Firefighter. Members of the Fire Department assisted with interviews by responding to technical questions from the Commission and general information questions from candidates. The Commission received training in conducting the mini -assessment exercises designed to evaluate candidates' supervisory abilities and responsiveness to the public. 14 candidates for the position of Police Sergeant were evaluated using these exercises. The next Commission meeting to certify the list of candidates eligible for appointment to the position of Firefighter was scheduled for August 5 at 7:00 p.m. 1535 MINUTES RESOURCES CONSERVATION COt91ISSION JULY 15, 1985 - 7:30 P.M. PUBLIC LIBRARY - MEETING ROOM B MEMBERS PRESENT: Parsons, Goodwin, Vogel, Duffy, Moreland STAFF PRESENT: Schoenfelder CALL TO ORDER: The meeting was called to order by Vogel, acting chair, in the absence of Nychay. REVIEW OF MINUTES: The minutes of May 6, 1985 were approved as submitted with one correction of spelling. PUBLIC AND MEMBER DISCUSSION: No general public in attendance. UPDATE I.E.P.C. COMMUNITY ENERGY GRANT: Schoenfelder gave aprogress report on the status of the March 1985 Iowa City proposal to the I.E.P.C. The proposal has been tentatively accepted by I.E.P.C. pending changes acceptable to Iowa City. IOWA -ILL. UTILITY CO. REPRESENTATION ON RCC: The RCC stands by its recommendation of May 6, 1985 to the City Council. No further action was taken. COGENERATION: General discussion on whether or not a cogeneration clause should be included in the franchise agreement. No motions or action was taken. TRANSIT FARES: General discussion; no motion or recommendations. ENERGY AUDITS: General discussion; no motions or recommendations. UTILITY FRANCHISE AGREEMENT: A motion was submitted to send a letter to the City Council, prior to approval of these minutes, responding point -by -point to the letter from Hoogerwerf to Berlin dated June 4, 1985 and to Berlin's memo to City Council of April 12, 1985 regarding the franchise agreement. (Letter attached.) 1536 I j i .I I MINUTES RESOURCES CONSERVATION COt91ISSION JULY 15, 1985 - 7:30 P.M. PUBLIC LIBRARY - MEETING ROOM B MEMBERS PRESENT: Parsons, Goodwin, Vogel, Duffy, Moreland STAFF PRESENT: Schoenfelder CALL TO ORDER: The meeting was called to order by Vogel, acting chair, in the absence of Nychay. REVIEW OF MINUTES: The minutes of May 6, 1985 were approved as submitted with one correction of spelling. PUBLIC AND MEMBER DISCUSSION: No general public in attendance. UPDATE I.E.P.C. COMMUNITY ENERGY GRANT: Schoenfelder gave aprogress report on the status of the March 1985 Iowa City proposal to the I.E.P.C. The proposal has been tentatively accepted by I.E.P.C. pending changes acceptable to Iowa City. IOWA -ILL. UTILITY CO. REPRESENTATION ON RCC: The RCC stands by its recommendation of May 6, 1985 to the City Council. No further action was taken. COGENERATION: General discussion on whether or not a cogeneration clause should be included in the franchise agreement. No motions or action was taken. TRANSIT FARES: General discussion; no motion or recommendations. ENERGY AUDITS: General discussion; no motions or recommendations. UTILITY FRANCHISE AGREEMENT: A motion was submitted to send a letter to the City Council, prior to approval of these minutes, responding point -by -point to the letter from Hoogerwerf to Berlin dated June 4, 1985 and to Berlin's memo to City Council of April 12, 1985 regarding the franchise agreement. (Letter attached.) 1536 �v :.i 1 I Resources Conservation Commission July 15, 1985 Page 2 So moved by Parsons; second by Goodwin; passed unanimously; Duffy abstaining. A second motion was introduced to send Berlin a memo correcting his June 19, 1985 memo to the City Council in which he refers to comments of Mr. Nychay to the franchise agreement. The comments submitted by Mr. Nychay were not his alone but were submitted by him on behalf of the RCC. So moved by Parsons; second by Goodwin; passed unanimously. ADJOURNMENT Meeting adjourned 9:15 p.m. 1536 qi Resources Conservation Commission July 15, 1985 Page 2 So moved by Parsons; second by Goodwin; passed unanimously; Duffy abstaining. A second motion was introduced to send Berlin a memo correcting his June 19, 1985 memo to the City Council in which he refers to comments of Mr. Nychay to the franchise agreement. The comments submitted by Mr. Nychay were not his alone but were submitted by him on behalf of the RCC. So moved by Parsons; second by Goodwin; passed unanimously. ADJOURNMENT Meeting adjourned 9:15 p.m. 1536 qi City of Iowa City MEMORANDUM Date: August 15, 1985 To: City Council and City Manager From: Resources Conservation Commission Re: Proposed Electric Utility Franchise We would like to recommend that the franchise ordinance proposed by the RCC and the Ad Hoc Committee in 1983 be acted upon by the City Council and placed on the ballot in November. This document contains language which was agreed upon by all parties and should have been acted upon more than a year ago. We have been asked to comment on changes in a different proposed franchise ordinance which is not related to the original. Towards this end we recom- mend several specific items to be included in the franchise ordinance. The item numbers refer to those in the City Manager's memo of April 12, 1985. Item 1. Grant The length of the franchise should be ten years with a reopener at the start of the fifth year. A ten-year agreement allows the utility company some stability and affords the customer a choice. Items 2. through 17. We support the City Manager's recommendations of April 12, 1985. Item 18. We disagree with the proposed language and believe it should be left out. The RCC recommends, as they have at least five times in the last one and one-half years, that a 1% franchise fee be included in the franchise. The reasons for this have been eloquently detailed in the various recommendation letters to the Council over the last year and one-half, a period that has seen a complete turnover of the RCC membership. In recommending this fee, we stipulate that it must be used in a community based weatherization program under the supervision of an energy or utility specialist as described in the originally proposed regulatory ordinance. Furthermore, the fee is a reasonable rent to charge the utility company for the use of public lands and should be thusly presented by the City to the voters. bj4/1 i 1 City of Iowa City MEMORANDUM Date: July 17, 1985 To: City Council and City Manager From: Resources Conservation Commission (RCC) Re: Memo from City Manager to City Council on June 19, 1985 The first paragraph of the June 19 memo is: "Enclosed is a copy of my memorandum of April 12, 1985, to you, which includes Mr. Nychay's written comments and questions. The following comments are provided in response to Mr. Nychay." These comments were the RCC's, not those of Mr. Nychay. Under separate cover, point -by-point recommendations concerning the proposed franchise are made which detail the comments referred to above. Once again, these are the RCC's recommendations. bj3/3 i MINUTES PARKS AND RECREATION COMMISSION AUGUST 14, 1985 MEMBERS PRESENT: Riddle, Steinbrech, Willis, Mitchell, Hradek and Jordison MEMBERS ABSENT: Martin, Jennings and Alvarez STAFF PRESENT: Howell, Harvey and Moran GUESTS PRESENT: Terry Mora; Richard Buss; Vicky Woellert, Recreation Intern; Dale Klein, Part-time Aquatics Staffperson RECOMMENDATIONS TO THE CITY COUNCIL Moved by Jordison, seconded by Willis, that the Parks and Recreation Commission recommends to the City Council that a citizens committee be established to move ahead with the proposed multi -use facility, and a timetable be established for the bond issue as soon as possible, preferably in the fall, but no later than spring, to take advantage of the depressed building cycle in 1986. Unanimous. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Jordison, seconded by Steinbrech, that the minutes of the July 11 meet- ing be approved as written, with the following amendment: page two, paragraph four, lines four and five -- The loss would be recovered by raising fees in the summer of FY86-87. Unanimous Riddle said the Parks and Recreation Department would be investigating the possible purchase of land adjacent to Taft Speedway for a softball complex. Mr. Nora was present to answer questions, none were asked. Riddle informed the Commission that a decision had been made to solicit proposals for the design of the proposed multi -use joint pool facility. He said that it is felt by City management and the School District that the solicitation of proposals would take an amount of time that would delay the bond issue until June. The Commission and staff discussed the issue and Commission members expressed discon- tent with waiting until June. It was suggested that a citizens steering committee be established to initiate proceeding with the project. Moved by Jordison, seconded by Willis, that the Parks and Recreation Commission i recommends to the City Council that a citizens committee be established to move 1 ahead with the proposed multi -use facility, and a timetable be established for the bond issue as soon as possible, preferably in the fall, but no later than spring, to take advantage of the depressed building cycle in 1986. Unanimous. 137. MINUTES - PARKS AND RECREATION COMMISSION August 14, 1985 Page two DISCUSSION OF THE NEIGHBORHOOD OPEN SPACE PLAN AND PROPOSED ORDINANCE The Commission and staff discussed the plan and proposed ordinance and stated their dissatisfaction that maintenance and development costs were not included in the plan and ordinance. Steinbrech stated he is opposed to the dedication of land and does not care for the over-all concept, however, he would be will- ing to accept fees in lieu of dedication of land. Moved by Willis, seconded by Jordison, that the Parks and Recreation Commission expresses to the Planning and Zoning Commission ratification and complete support of the policies as represented in the 1985 Neighborhood Open Space Plan. Unanimous. Moved by Willis, seconded by Jordison, that the Parks and Recreation Commission expresses their concern to the Planning and Zoning Commission about the opera- tion of the proposed ordinance, that the result in terms of the actual develop- ment experience is that rather than bodies of land being identified as parks that we generate money, and that we haven't addressed the actual location of parks. The Commission is also concerned about lack of funds for the development and maintenance of parks. Unanimous. OTHER BUSINESS The Commission and staff discussed the memorandum concerning the Recreation Division budget deficit for FY85. Moran said this deficit includes approximately $16,000 in utilities and a $5,000 employee pay -out, reducing the deficit con- siderably. The Commission asked to receive a copy of the August 28 memorandum proposal to resolve the deficit. Riddle informed the Commission that the closing on Ryerson's Woods would be August 16 and the final purchase price would be $105,913.50. Riddle asked Richard Buss, Hall Engineering, his opinion on timelines for the design contract and the bond issue. Buss said it was his understanding that the City wanted a design contest and would award a prize fee for the firm with the best preliminary design concept. He said that if this procedure is followed, it wouldn't be possible to look at a November referendum. Steinbrech asked if the design concept is a normal procedure and Buss said it is not an unusual practice. Buss was asked if he felt this was the best concept, and he said it was a good idea, but not necessary. The Commission agreed that they would prefer to proceed with the November referendum. Karen Hradek reported that there are active negotiations occurring for the Miller Orchard Neighborhood Park and the neighborhood committee would have an answer by the end of September. Moved by Jordison, seconded by Hradek, to adjourn at 8:15 p.m. Dee Harvey, Secretary Parks and Recreation Commission 1532 IJ MINUTES PLANNING b ZONING COMMISSION THURSDAY, AUGUST 15, 1985 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Perry, Cooper, Scott, Jordan, Blank, Courtney MEMBERS ABSENT: Horowitz STAFF PRESENT: Beagle, Milkman, Boyle, Prestemon RECOMMENDATIONS TO CITY COUNCIL: 1. The Commission recommends that the City Council forward a letter to the City of Coralville indicating the deficiencies that exist in preliminary and final subdivision plats for the resubdivision of Lot 2, Dave's First Subdivision, located south of West Overlook Road in the two-mile extra- territorial jurisdiction of Coralville. 2. Approval of an application submitted by Loran Hershberger for a prelimi- nary and final subdivision plat for Vista Park Village, located south of Court Street, east of Peterson, and west of Scott Boulevard with a recommendation that the width of Peterson Street extended and Vista Park Village Drive be 25 feet. CALL TO ORDER Chairperson Scott called the meeting to order at 7:39 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT INCLUDED ON THE AGENDA There was no discussion. Milkman explained that the proposed amendment permits the City to be a 'certified local government." This amendment offers the City two major advantages. First, it allows the Historical Preservation Commission to review local nominations of historic districts or sites. Second, the change will make the City eligible to receive a portion of state grant monies for historic preservation. Public Discussion Bob Gaffey, 529 Church Street, stated that he believes that citizens are poorly informed about the review process for historic building nominations in general. Jordan stated that the Planning and Zoning Commission might be under greater pressure to approve historic districts and sites if the State approves selection of sites first. He asked if the State would interview objectors. I ' i I I r i I, r i` i 1 i i Planning 8 Zoning Commission August 15, 1985 Page 2 Scott asked what the public hearing process for local certification will consist of. I Margaret Nowysz, 1025 River Street, explained that the ordinance will allow local review of individual sites prior to review by the State. She said that most cities had such local review. Jordan moved to defer voting on the item until September 19 so that staff could provide the Commisson with more information; Cooper seconded. The motion passed 5-1, with Courtney voting no. Scott asked that the staff person assigned to the Historic Preservation ! Commission be at the September 19 meeting. Public discussion of the pro osed 1985 Nei hborhood 0 en S are Plan Addendum o e 8Comprehensive an a e an amen men o ect on o e Municipal o e entitled pen Space Dedication ordinance for Developinq Z Scott asked whether anyone wished to speak on this item. I '. I Perry moved to defer public discussion until the October 3, 1985, informal meeting; Courtney seconded. The motion passed 6-0. 1 Scott added that the deferral was necessary to allow the two commissions ; involved the time to resolve differences in proposals. SUBDIVISION ITEMS 1. 5-8512: Public discussion of an application submitted by George Woods -for—approval of a preliminary and final subdivision plat for the Resubdi- vision of Lot 2, Dave's First Subdivision, located south of West Overlook Road in the two-mile extraterritorial jurisdiction of Coralville (courtesy review). Beagle informed the Commission that staff had reviewed a revised preliminary plat that had resolved all deficiencies listed in the staff report except for two: the placement of utilities; and provision for the future dedication of the west 33 feet of West Overlook Road. i Scott reminded the Commission that during the informal meeting there was a consensus to waive the storm water management provisions because Iowa City will not be affected. Courtney moved that the Commission recommend that the Council forward a letter to the City of Coralville that the aforementioned two deficiencies exist in the preliminary and final plat for Resubdivision of Lot 2, i j Dave's First Subdivision, located south of West Overlook Road in the 1 two-mile extraterritorial jurisdiction of Coralville; Jordan seconded. The motion passed unanimously. 2. S-8515. Public discussion of an application submitted by Loran HersF6erger for approval of a preliminary and final subdivision plat for Vista Park Village, located south of Court Street, east of Peterson, and west of Scott Boulevard. j I i 163? Planning & Zoning Commission August 15, 1985 Page 3 Beagle presented the staff position that recommended denial of the application on two grounds. First, the developer wished the City to absorb part of the cost of extending Peterson Street. Beagle stated that the City Engineer informed the PPD staff that Peterson Street would not be extended were it not for the proposed subdivision. Second, the application is deficient because Peterson Street extended and Vista Park Drive are proposed to be only 25 feet wide rather than 28 feet as required by the subdivision regulations. Rod Schulz, 6 Arbor Drive, stated that he is opposed to any plan that does not cause the developer to pay for the paving of Peterson Street extended. Merle Tunnel, 314 West Benton, asked the Commission about the method for billing if the developer does not pay the cost of paving. Alicia Werch, 2 Arbor Circle, stated that she is opposed to neighboring residents bearing any portion of the costs of paving Peterson Street. She also asked if the 28 foot width of Village Park Drive would reduce the number of lots. Beagle responded that the number of lots would not be reduced. Werch also stated that the 25 foot streets of the surrounding area were too narrow to carry the extra traffic generated by the proposed subdivision. Jerry Atkins, 3417 Shamrock Drive, expressed agreement with the staff recommendation; he still would prefer access to the subdivision off of Scott Boulevard, however. Jack Fiorito, 3323 Shamrock, stated that there should be a compelling reason to ask neighbors to pay for street extension. Beth Hill, 3424 Arbor Drive, asked if the new development will include dedicated open space. Also, she asked why access from Scott Boulevard was dropped, particularly since two trailer courts east of Scott Boule- vard had been granted access. Scott explained that the Commission objected to segregating this develop- ment from adjacent subdivisions and wanted to restrict direct access to Scott Boulevard from neighboring subdivisions so as to head off future traffic congestion on Scott Boulevard. He also stated that currently the City does not require open space dedication. Beth Hill stated that residents of the Court Hill neighborhood have never intended the Vista Park Village subdivision to be segregated from neighbors. Bill Phipps, 3430 Arbor Drive, expressed opposition to neighbors paying for the extension of Peterson Street. Chris Randall, 3428 Shamrock Drive, asked why Peterson is extended so far to the south. 1538' Planning 8 Zoning Commission August 15, 1985 Page 4 Scott explained that this enables all lots to be served. Jordan moved that the street width of Peterson Street extended and Vista Park Village Drive be approved at 25 feet; Perry seconded. The motion passed 6-0. i Perry moved that the subdivision ordinance requirement that the developer pay for the paving of all streets be waived; Blank seconded. The motion was defeated, 0-6. Courtney stated that a conflict of interest that had prevented him from voting on proposals relating to this tract of land had been resolved. { Thus, he would be free to vote on this proposal. i Jordan moved that the preliminary and final subdivision plat for Vista Park Village be approved with a street width of 25 feet for Peterson Street extended and Vista Park Village Drive; Blank seconded. The motion passed 6-0. 3. S-8516. Discussion of an application submitted by T. H. Williams for approval of a preliminary and final Large Scale Residential Development plan and Planned Development Housing Overlay Zone for Melrose Lake i Apartments located on 7.44 acres on Woodside Drive extended; 45 -day limitation period: 9/26/85. r I. Milkman explained that the property in question has been rezoned from RM -12 to RS -8. The property is under jurisdiction of the Iowa Department of Water, Air and Waste Management (IDWAWM), and any recommendation by the Commission will be reviewed by IDWAWM prior to City Council consid- eration. Milkman stated that the property will be subdivided into two lots, one with the existing 30 -unit building and one with a 24 -unit and a 10 -unit building. The basic variation for the PDH -8 zone requested is permitting multi -family dwellings on the site. staff recommends the approval of the preliminary and final plan with a modification of front yard requirements for the southeasterly lot from 20 feet to 10 feet upon } resolution of a deficiency concerning storm water management calcula- tions. Craig Alexander, 871 Woodside Drive, Apt. B-2, expressed concern that as stated at the rezoning hearings natural features of the area be preserved, and that traffic congestion might be a problem in the future. Jennifer Tyler, 871 Woodside Drive, Apt. B-2, reiterated the concerns expressed above. { Lance Salisbury, 507 North Linn, Apt. 10inquired about a discrepancy between the allowed number of units (64) in the current plan and the 54 units referred to in a memo received in February. + Scott directed Milkman to resolve the discrepancy and to inform Mr. Salisbury, Mr. Alexander and Ms. Tyler. i /S3$ IV i i L T i. . Planning 8 Zoning Commission August 15, 1985 Page 5 Jordan moved to defer consideration of this item; Blank seconded. The motion passed unanimously. OTHER BUSINESS 1. Milkman asked the Commission if there were any comments or additions the department should make to the annual report of the Planning & Zoning Commission. 2. Milkman reminded the Commission that the City Council wishes to have a joint meeting on August 25 to discuss the Pepperwood Place shopping center. Jordan expressed unwillingness to change recommendations already submitted to the Council, and informed the Commission that he will not attend a joint meeting on that date. Scott announced that, as previously agreed with Council, the earliest the Commission will be able to meet with the City Council will be on September 5, the Commission's next meeting. 3. Chairperson Scott announced that Blank would be leaving the Commission, effective September 1, and thanked her for her service to the Commis- sion. ADJOURNMENT The meeting was adjourned at 9:30 P.M. The minutes were taken by Greg Prestemon. Approved by: Barrel Courtney, ecretary i i i' i i i L i. . i. 1 1 i i t. Planning 8 Zoning Commission August 15, 1985 Page 5 Jordan moved to defer consideration of this item; Blank seconded. The motion passed unanimously. OTHER BUSINESS 1. Milkman asked the Commission if there were any comments or additions the department should make to the annual report of the Planning & Zoning Commission. 2. Milkman reminded the Commission that the City Council wishes to have a joint meeting on August 25 to discuss the Pepperwood Place shopping center. Jordan expressed unwillingness to change recommendations already submitted to the Council, and informed the Commission that he will not attend a joint meeting on that date. Scott announced that, as previously agreed with Council, the earliest the Commission will be able to meet with the City Council will be on September 5, the Commission's next meeting. 3. Chairperson Scott announced that Blank would be leaving the Commission, effective September 1, and thanked her for her service to the Commis- sion. ADJOURNMENT The meeting was adjourned at 9:30 P.M. The minutes were taken by Greg Prestemon. Approved by: Barrel Courtney, ecretary i i i' i i i i. . 1 I. 1, j. II; i i i _ 1 , MINUTES HISTORIC PRESERVATION COMMISSION WEDNESDAY, AUGUST 14, 1985 - 7:30 P.M. IOWA CITY PUBLIC LIBRARY - ROOM C MEMBERS PRESENT: Nowysz, Wagner, Champion, Perry, Vanderwoude, Jones I MEMBERS ABSENT: Hayes I I STAFF PRESENT: Moen, Oittmer - GUESTS PRESENT: Susan Nathan, Alex Kern i RECOMMENDATIONS TO COUNCIL: 1. The Historic Preservation Commission requests Council authorization to cooperate with the Johnson County Historical Society and the Friends of { Old Brick in sponsoring a tour of local historic homes and to solicit i funds from private sources to finance this event. The Commission also requests that $300 be allocated toward the project for tour publicity ) expenses and for purchasing preservation T-shirts. f 2. The Commission requests that the list of street names which evoke historical themes be forwarded to the Council. CALL TO ORDER: Chairperson Nowysz called the meeting to order at 7:44 p.m. E , APPROVAL OF MINUTES: Nowysz asked that, under the Public Discussion section, the name Susan be changed to Sandra. Jones moveda e minutes of July 10, 1985, be accepted as corrected. Vanderwoude seconded the motion. The motion carried unanimously. PUBLIC DISCUSSION: There was no discussion of any item not included on the agenda. SELECTION OF STREET NAMES WHICH ELUDE TO HISTORICAL THEMES: Wagner mentioned she had spoken with Loren Horton. She referred the Commis- sion to the list of names, in the packet, which was supplied by Horton. She said the list was thorough and that he would be willing to give the Commis- sion more information on the persons on the list if needed. She suggested the City be divided into four thematic quadrants: 1) the SE quadrant -Indian names; 2) the NE quadrant - Pioneer and Historical names; 3) the NW quadrant - Cities and Towns; and 4) the SW quadrant - Natural History, including birds, flowers and minerals. There was general consensus for the quadrant and theme concepts and the Commission was pleased with the names thus far proposed. Nowysz introduced Alex Kern, retired University professor, the Commission a list of names of notable artists who could possibly be used for additional street names. The list included historical and current local i artists as well as art scholars and art historians. I t I MINUTES HISTORIC PRESERVATION COMMISSION AUGUST 14, 1985 PAGE 2 Nowysz mentioned a list she had prepared of writers who are famous to this area. She said the NE or SW quadrants may be a good place to include such writers. Moen said, with the Commission's approval, she would send the list to Council. Perry said, that after a list is approved, it would be a good idea to recommend, in a memo to Council, that the list be sent to developers. He said this would be useful since names of streets are already selected by the time a preliminary plat is submitted. DISCUSSION OF HOMES TOUR, PLANS AND FUNDING AVAILABILITY: Nowysz referred the Commission to the funding proposal in the packet which was submitted by Nathan for the Homes Tour. Nathan mentioned she had not heard from the Convention Bureau/Chamber of Commerce regarding the granting of funds which she had applied for. She asked if the Council had been approached for approval for the Historic Preservation Commission to participate in the Homes Tour. Moen said it has not. Nathan then explained the breakdown of costs from her funding proposal. Nathan mentioned she had been in contact with some homeowners about the Homes Tour. Discussion then centered around which specific homes would be best to tour. Nathan said Old Brick has agreed to be a stop on the Tour and will provide refreshments and music. Nathan said the Johnson County Historical Society has agreed to fund $100 toward expenses of the Tour and Old Brick has tentatively agreed to fund 5100. Nowysz then suggested that the expenses for the Tour and for the T-shirts be separated. Discussion then centered around expenses for the Tour and T-shirts, funding and strategies for advertising. General consensus was that as many funding donations as possible should be solicited to help cover expenses. Further discussion centered around the sate of T-shirts for the Tour. Perry said he would prefer a more generic T-shirt without mention of sponsors. Nathan said that, before approaching funding sources and businesses for donations, she would need to have Council approval to participate, in order to use the Commission's name as a sponsor. Moen then explained the procedure the Commission should go through to seek Council approval. Nowysz asked for a motion from the floor to obtain permission from the j Council to solicit funds from the public in support of the Commission's T-shirt fund-raising project. Perry so moved. Wagner seconded the motion. The motion carried unanimously. Nowysz asked for a motion from the floor to direct a representative to attend the August 26th informal Council meeting to request permission to participate in the Historic Homes Tour for the purpose of fund-raising for the Commis - /539 ECEDING DOCUMENT I MINUTES HISTORIC PRESERVATION COMMISSION AUGUST 14, 1985 PAGE 2 Nowysz mentioned a list she had prepared of writers who are famous to this area. She said the NE or SW quadrants may be a good place to include such writers. Moen said, with the Commission's approval, she would send the list to Council. Perry said, that after a list is approved, it would be a good idea to recommend, in a memo to Council, that the list be sent to developers. He said this would be useful since names of streets are already selected by the time a preliminary plat is submitted. DISCUSSION OF HOMES TOUR, PLANS AND FUNDING AVAILABILITY: Nowysz referred the Commission to the funding proposal in the packet which was submitted by Nathan for the Homes Tour. Nathan mentioned she had not heard from the Convention Bureau/Chamber of Commerce regarding the granting of funds which she had applied for. She asked if the Council had been approached for approval for the Historic Preservation Commission to participate in the Homes Tour. Moen said it has not. Nathan then explained the breakdown of costs from her funding proposal. Nathan mentioned she had been in contact with some homeowners about the Homes Tour. Discussion then centered around which specific homes would be best to tour. Nathan said Old Brick has agreed to be a stop on the Tour and will provide refreshments and music. j Nathan said the Johnson County Historical Society has agreed to fund $100 j toward expenses of the Tour and Old Brick has tentatively agreed to fund $100. Nowysz then suggested that the expenses for the Tour and for the T-shirts be separated. Discussion then centered around expenses for the Tour and T-shirts, funding and strategies for advertising. General consensus was that as many funding donations as possible should be solicited to help cover expenses. Further discussion centered around the sale of T-shirts for the Tour. Perry said he would prefer a more generic T-shirt without mention of sponsors. Nathan said that, before approaching funding sources and businesses for donations, she would need to have Council approval to participate, in order to use the Commission's name as a sponsor. Moen then explained the procedure the Commission should go through to seek Council approval. Nowysz asked for a motion from the floor to obtain permission from the Council to solicit funds from the public in support of the Commission's T-shirt fund-raising project. Perry so moved. Wagner seconded the motion. The motion carried unanimously. Nowysz asked for a motion from the floor to direct a representative to attend the August 26th informal Council meeting to request permission to participate in the Historic Homes Tour for the purpose of fund-raising for the Commis - F MINUTES HISTORIC PRESERVATION COMMISSION AUGUST 14, 1985 PAGE 3 sion's educational projects. Vanderwoude so moved. Champion seconded the motion. The motion carried unanimously. Champion volunteered to attend this meeting. Discussion then surrounded future fund-raising. The idea of establishing a fund-raising foundation, such as the Library Board's, was mentioned. Perry said he found it odd that, since the Commission has as one of its responsi- bilities, the education of the populous on historic preservation, no money is budgeted for this purpose. STATUS OF EFFORTS TO ACHIEVE CERTIFIED LOCAL GOVERNMENT (CLG) STATUS: Moen referred the Commission to the information in the packet concerning the Certified Local Government Program. She said at their next formal meeting, the Planning and Zoning Commission will make a recommendation regarding the amendment to the Historic Preservation Ordinance. She said the recommenda- tion would then be forwarded to the Council. STATUS OF CLG GRANT APPLICATION FOR THE GOOSETOWN NATIONAL REGISTER HISTORIC DISTRICT Moen said that the City is going to sign the contract with the State Office of Historic Preservation to receive $2,850 for the purpose of preparing a nomination for the Goosetown Area to be placed on the National Register of Historic Places. She also mentioned that letters were sent to six individu-, als who have skills in preparing the type of nomination needed. She said a man from Richmond, Iowa, who had applied appears to be the most qualified. She said the project would have to be completed by September 30th. Perry asked if the persons who would be affected by the nomination would be consulted during the study. Moen said there will be at least two opportuni- ties for consultation. Moen said, that under the Certified Local Government Program, the City would be obligated to hold a public meeting for residents of the area to respond to the nomination application. She said the State also notifies an area when it is nominated so that any objections to the nomination may be considered. REVIEW ANNUAL REPORT: Moen referred the Commission to the packet memorandum regarding the annual report. She said the memorandum needs to be forwarded to the City Manager. Nowysz asked that the proposed Historic Preservation Run be inserted in the memorandum as 6e. Jones moved that the draft of the annual report, with the addition of a possible Historic Preservation Run Through Historic Districts, as an educa- tional fund-raising enterprise, under 6e, be approved. Wagner seconded the motion. The motion carried unanimously. IN i I i i I i I MINUTES HISTORIC PRESERVATION COMMISSION AUGUST 14, 1985 PAGE 4 COMMISSIONERS' REPORTS: Vanderwoude mentioned that Councilman Larry Baker will be coming to an upcoming meeting to discuss the concept of neighborhoods with the Commission. Vanderwoude then referred the Commission to the information regarding Iowa City Urban Environmental Policies. He said Baker would like the Commission's ideas and suggestions regarding neighborhoods. Discussion then centered on the subject of open space. Nowysz mentioned a structure was torn down at Fairchild and Clinton streets. She said a house was moved on the 800 block of College Street for parking for a sorority. She said a fraternity is also moving into a house an the corner of Dodge and Burlington streets. Moen said Legal has been directed to approve the contract for the video project and that it will be signed by the City Manager. Wagner moved that the August meeting be moved to the third week in September. Perry seconded the motion. The motion carried unanimously. Vanderwoude mentioned he is taking a leave of absence for several months from the Commission. Moen said, during VanderWoude's absence, only two members at a time can be absent from the Commission meetings in order to maintain a quorum. ADJOURNMENT: The meeting was adjourned at 9:54 p.m. The minutes were recorded by Kim Dittmer. j . I i I i j 1 I j l II