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HomeMy WebLinkAbout1985-01-08 Council minutesInformal Council Discussion - Goal Setting November 15, 1984 Informal Council Discussion: November 15, 1984, at 2:30 p.m. at the Holiday Inn. Councilmembers Present: Ambrisco, Baker, Dickson (2:45), Erdahl (3:00), McDonald, Strait, Zuber. Staffinembers Present: Berlin, Helling, Karr, Parrott (6:30). Others Present: Tim Shields. Tame Recorded: 84-C85, Side 1, 115 -End and Side 2, All; 84-C88, Sides 1 and 2, Ali 84-C89, Sides 1 and 2, All. Goal Setting McDonald said that this is a method to arrive at a consensus of the Council goals for the next 18 months. Council needs to decide what direction the City should take for FY86. Financial Forecasting Berlin reviewed the Five Year Financial Pro'ections memo prepared by Finance Direction Vitosh. The Pro ram Division Sta ement was distributed for reference during the discussion. Introduction Tim Shields of the Institute of Public Affairs said the Institute has as its goal helping better local government in Iowa. Ringgenberg reminded Council they should take into consideration previous goals of the City Council. Berlin explained that the goal setting process helps the staff develop a detailed budget for the next fiscal year. The goals can be modified but the broad pattern remains. Individual goals may be added, deleted, or changed in terms of time table. Goal Setting Exercise Tim Shields lead a goal setting exercise that has been used by the Institute in various cities around Iowa. The goals are well defined, easily measured objectives. Thirty-six categories were listed as objectives. All of those not assigned a specific priority have been included in a category labeled "undifferentiated" which Shields said could easily become important Council concern sin the future. (Priorities detailed on attached memo dated December 7, 1984, from Assistant City Manager.) Team Effectiveness Ringgenberg lead a discussion regarding items that help and promote team effectiveness. Possible barriers were also discussed. Meeting adjourned at 6:35 p.m. City of Iowa City MEMORANDUM Date: December 7, 1984 To: City Council From: Dale Helling, Assistant City Manager (3F-# Re: City Council Goal Setting Session - Prioritization of Objectives Below is a list of objectives as prioritized by Council at your goal -setting meeting on November 15, 1984. Please note that these objectives are prioritized only by category (top, high, etc.) and that items listed within each category are not ranked within that category. TOP PRIORITIES Implement sewer system improvements - begin construction. Start construction on remaining Urban Renewal parcel. Gas and electric franchises approved. Develop non -property tax revenue source. Decide on space needs. HIGH PRIORITIES Analyze joint human service agency facility - cost/benefit analysis. Develop economic development package - i.e. develop policy on tax abatement. Develop long-term parking plan. Identify senior citizen housing needs. Decide on airport development policy. Imlement Determine feasibility iofshomeof emortgagensub-committee. revenue bonds. MEDIUM PRIORITIES Develop street lighting plan. Identify strategies for maintaining tax base. Adopt parkland acquisition policy. Pass minimum open space requirements. Increase legislative committee contacts. Explore feasibility of City -owned generator plant. Hire new City Attorney. E LOW PRIORITIES Review of Zoning Ordinance - identify inequities - utilize committee. Increase public involvement with cable TV - overview. Install improved computer* and word processing system (communications and information). Study staffing levels and staff efficiency. Sign Ordinance revised and adopted. Subdivision Ordinance revised and adopted. Hold regular meeting of City, County, University, United Way. Review needs for increased police protection - staffing and methods. Develop corridor planning committee. Implement historic district designations. LOWEST PRIORITIES Conduct Council self-evaluation. Evaluate traffic control system - Central Business District. Decide on swimming pool. Review population projection planning assumptions. Decide on cap for human services funding. UNDIFFERENTIATED Review City -County service overlap. Continue Fire Department program - morale/efficiency. Informal Council Discussion December 11, 1984 Informal Council Discussion: December 11, 1984, 6:30 p.m, in the Council Chambers at thF Civic Center. Mayor John McDonald presiding. Council Present: McDonald, Baker, Ambrisco, Zuber, Strait, Dickson, Erdahl. Staff Present: Berlin, Helling, Karr, Jansen, Farmer, Zehr. Tape Recorded: Reel 84-C94, Side 1, 60 -End, Side 2, 1-426. Executive Session Moved by Baker, seconded by Erdahl, to adjourn to executive session under Section 28A.5B. to discussion strategy with Council in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation and 28A.5G. to discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property. The minutes and the tape recording of the session closed under this paragraph shall be available for public examination when the transaction discussed is completed. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried and adjourned to Executive Session, 6:30 p.m. Council returned to open session 7:35 p.m. Iowa Avenue Transformers Reel 84-C94, Side 1 Council reviewed the Iowa -Illinois Gas & Electric Company request to install two transformers on Iowa Avenue. Iowa -Illinois explained plans for the installation and screening of the low profile transformers. Councilmembers discussed location and screening options for the transformers. Zuber suggested the transformers could be screened better if set back into the landscaped area. Iowa -Illinois representative explained that the proposed location would only require one parking space per transformer and allow a ten foot access to the front of the transformer. Two sides of the transformers will be screened by existing shrubbery. Councilmembers agreed to the installation of the low profile transformers as proposed and without addi- tional screening. Baker inquired about screening the existing transformers. Iowa -Illinois said there are plans to replace the Dubuque Street transformer with a low profile transformer. Acquisition of Airport Clear Zones Reel 84-C94, Side 1 Rus Schmeiser, Airport Commission Chairperson, explained that plans have been developed for acquisition of land in the Iowa City Airport clear zones with respect to the Iowa City community and safety for airport users and the people living around the airport. The plans were developed irrespective of any FAA participation. Land acquisition and airport clear zones are eligible for 90% reimbursement from the FAA. The November 13 memo from the Airport Commission regarding clear zone -critical areas outlined a specific proposal for orderly acquisition of land in the clear zones of the six approach areas .2 - at the Iowa City Airport. Schmeiser said the number one priority is for the immediate purchase of the undeveloped areas of the first 1000 feet of each clear zone that is closest to the end of the runway. The City could then purchase the remaining areas of the clear zones when there are assurances of FAA 90% participation. Schmeiser said the first 1000 feet is established as a priority area because it meets the minimum distance established for visual approach. Also, for 1000 feet, using approach slopes in the Zoning Ordi- nance, you are approximately 35 feet above ground level - minimizing the risk of inverse condemnation. Schmeiser explained that acquisition of the first priority land will cost an estimated $259,500. Schmeiser said that an updated appraisal on the land is needed to ascertain current market values. In response to Zuber, Zehr said that the airport currently fauns 170 acres of its land and a portion of that could be used as trade for some of the needed clear zone land. Schmeiser said that the Airport Commission has developed long-range planning for the development of airport land and could trade that land without development potential for the airport. In response to Berlin, Zehr explained that the City Council has already approved GO bonds for $800,000 for the compliance project and $300,000 for corporate hangars. Schmeiser noted that a corporate hangar lease agreement will help the cash flow for the corporate hangar bond issue. Berlin stated that Vitosh will review the impact on tax rates. McDonald stated that the Council cannot give an immediate answer to the Airport Commission until they review the overall City budget. However, Council did request the property be appraised under proper FAA procedures. In response to Ambrisco, Schmeiser explained that the Autohaus dealership requested that their zoning request be deferred. Board of Supervisors Meeting Agenda Reel 84-C94, Side 1 McDonald said that he will meet with Clayton P.inggenberg to review additional agenda items for the meeting. Strait suggested discussing county home land. Citv Council Objectives Reel 84-C94, Side 2 Councilmembers reviewed the December 7 memo from Helling outlining the prioritization of City Council objectives. Erdahl stated that responsibility should be assigned for these items. Helling said that action steps will be taken and responsibilities assigned when the objectives are finalized along with the budget. In response to Strait, McDonald said that a high percentage of Council objectives are accomplished year to year. Review of Pending List Priorities Reel 84-C94, Side 2 Councilmembers reviewed and commented on the pending list priorities as follows: Dut /Procedure Chan es Hous in and Inspection Services. Council will discuss ns n em wi u ge scussions. Lower Ralston Creek Parcels. Council will discuss next week. Berlin said staff will make recommendations regarding parcels. H 2910 Con re ate Housin Develo ment Alternatives. McDonald said work is C3 ntinuing on t e deve opment o alternatives. Iowa Theatre T e Problems. Berlin said he has prepared a memo for the Council wig In ormaion about the Iowa Theatre problems. North Side Lighting Project Report. Berlin stated that persons involved with the original North side Lighting Project have recommended a person do the follow-up study. Berlin has written a letter to that person. Housin Alternatives. Berlin said the Planning Department is doing a s u y re ittng to moderately priced housing and bonding. Erdahl sug gested meeting with Boothroy to review the entire housing program. Energv Conservation Measures Funding Program. Helling explained the City received a 566,000-567,000 Iowa -Illinois refund that Council has not yet allocated. The money could be used to implement community conservation measures. The new Energy Coordinator will report to the Council with suggestions for the use of that money. Newspaper yendin Machines. Council agreed to keep this item on the pending est. ..__....&u „o rionr rrpok investment Co. and First Capitol Beriin saic YIrst Ldp;Lui uere.vy..mu.. 1 development program. Ray Muston has outl issues. Unrelated Roomers. Planning and Zoning will report to Council at the f rst of the year. City Plaza fountain Barrier. Councilmembers raised concerns about safety. McDonald said Jansen is researching liability with regard to the fountain. Strait suggested applying an abrasive coating to the steps to prevent people from slipping. Council directed staff to research alternatives and solutions. Coralville Mill Dam Water Power Project. This is scheduled for discus- sion in January. Housing Inspection Funding Policy. Council will discuss this during budget meetings. Leasin of Air ort Land for Commercial Use. The Airport commission is wai Ing or rec ion rom a ounce Berlin stated this will be discussed along with the report from First Capitol Development, Inc. McDonald noted that Jansen is preparing a memo regarding the franchise agreement. i i I i i I H 2910 Con re ate Housin Develo ment Alternatives. McDonald said work is C3 ntinuing on t e deve opment o alternatives. Iowa Theatre T e Problems. Berlin said he has prepared a memo for the Council wig In ormaion about the Iowa Theatre problems. North Side Lighting Project Report. Berlin stated that persons involved with the original North side Lighting Project have recommended a person do the follow-up study. Berlin has written a letter to that person. Housin Alternatives. Berlin said the Planning Department is doing a s u y re ittng to moderately priced housing and bonding. Erdahl sug gested meeting with Boothroy to review the entire housing program. Energv Conservation Measures Funding Program. Helling explained the City received a 566,000-567,000 Iowa -Illinois refund that Council has not yet allocated. The money could be used to implement community conservation measures. The new Energy Coordinator will report to the Council with suggestions for the use of that money. Newspaper yendin Machines. Council agreed to keep this item on the pending est. ..__....&u „o rionr rrpok investment Co. and First Capitol Beriin saic YIrst Ldp;Lui uere.vy..mu.. 1 development program. Ray Muston has outl issues. Unrelated Roomers. Planning and Zoning will report to Council at the f rst of the year. City Plaza fountain Barrier. Councilmembers raised concerns about safety. McDonald said Jansen is researching liability with regard to the fountain. Strait suggested applying an abrasive coating to the steps to prevent people from slipping. Council directed staff to research alternatives and solutions. Coralville Mill Dam Water Power Project. This is scheduled for discus- sion in January. Housing Inspection Funding Policy. Council will discuss this during budget meetings. Leasin of Air ort Land for Commercial Use. The Airport commission is wai Ing or rec ion rom a ounce Berlin stated this will be discussed along with the report from First Capitol Development, Inc. McDonald noted that Jansen is preparing a memo regarding the franchise agreement. -4- Council a Council Time Reel 84-C94, Side 2 1. Ambrisco said something needs to be done about the excessive water running down the stairwell near the new law building. Strait suggested the City Manager contact the University Director of Facilities and Planning. 2. Ambrisco noted lights in the downtown area were not coming on soon enough in the evening. Berlin will check on the lighting timing device in the central business district. 3. Ambrisco questioned restricting automobiles in the transit interchange on Washington Street. Majority of the Council did not wish to rediscuss the transit interchange issue. 4. Ambrisco commended John Lundell on his appointment to the Transportation Planning Needs for Small and Medium Sized Communities Committee, a branch of the National Academy of Sciences. S. Strait noted the hiring of a new Energy Coordinator and commented on his fine credentials. 6. Helling announced that an executive session has been scheduled for 6:30 p.m. on December 18. 7. Karr reminded Baker, Erdahl, Dickson and Zuber to bring in their code books for updating. Meeting adjourned at 9:00 p.m. Informal Council Discussion December 17, 1984 Informal Council Discussion: December 17, 1984, 6:30 p.m., Council Chambers at the Civic Center. Mayor Pro tem Clemens Erdahl presiding. Councilmembers Present: Erdahl, Baker, Ambrisco, Dickson, Zuber, Strait. sent: Mc ona Staff Present: Berlin, Helling, Karr, Jansen, Franklin, Vitosh, Kendall, ohnston, Bieri. Tape Recorded: 84-C94, Side 2, 426 -End, 84-C95, Side 1, All, Side 2, 1-260. I j Executive Moved by Zuber, seconded by Strait, to adjourn to Executive Session under i Section 28A.5B to discuss strategy with Council in matters that are presently i in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Affirmative roll call vote unanimous, 6/0, McDonald absent. The Mayor Pro tem declared the motion carried and adjourned to Executive Session, 6:30 p.m. Council returned to open session 6:55 p.m. Planning 8 Zoning Matters Reel 84-C94, Side 2 nrnner+v north of Hichwav 1, South of Benton Street anc Ho discussion. Consider a recommendation of Planning and Zonin2 Commission to ado t revised E aws. The changes involve notice requirements, change to chairperson, amount of time to get bylaws before an amendment, and required orientation for new I members. Franklin explained the resolution includes the option for the City to accept sealed bids as opposed to using values of adjacent land. Jansen has reviewed i the resolution. Resolution to dis ose of a ortion of an alley in Block 15 County.Seat _Addition to R c ar . o nson. Franklin said everyone has agreed to a $200 price. Ordinance for an amendment to the planned development housing plan for Ty'n Cae, Part 3. Baker inquired about the 5-1 Planning and Zoning Commission vote. Franklin will report back at tomorrow night's formal meeting. Resolution to vacate a portion of Ty'n Cae Subdivision, Part 3. Franklin said a development owner can vacate a subdivision with the consent of the City. This vacation will allow the owners to realign the lots and to do the new subdivision. Corrective ordinance to vacate a portion of the Grove Street right-of-way. No discussion. Public hearing on an ordinance to establish partial property tax exemptions Tor industrial property. Franklin showed Council a map of the I-1 and CI -1 zones in Iowa City and explained that not everything that is permitted in these zones will be eligible for the tax abatement program. In response to Strait, Franklin said 360 acres is a rough estimate of the amount of land available for the tax abatement program. Old Dubuque Road/Bristol Drive Intersection Reel 84-C94, Side 2, 84-C95, Side 1 Franklin reviewed past history of the area. The previous Council passed a resolution re: function of Foster Road and how it intersected with Prairie du Chien. That Council also approved an alignment for Foster Road intersecting Old Dubuque Road near Bristol Drive. Dean Oakes is requesting that Council consider an alternative alignment which would not require an acquisition of a large piece of land. Councilmembers reviewed four intersection designs (Exhibits A -D). Franklin said people who live along Bristol Drive had various concerns about traffic running through their single family neighbor- hood. Franklin said Bristol Drive property owners had not been notified but Mr. Kennedy is aware of Oakes' plans. Franklin said people should be notified if Council reconsiders other alignments. In response to Strait, I Franklin said the consensus of the previous Council was that Foster Road was not to be a beltway. Erdahl suggested the alternative alignments in the Exhibit B superimposed. Russ Snyders, representative from Shive-Hattery Associates, reviewed plans as proposed by Dean Oakes. Franklin explained the Council would need to choose between the wide radius turn of the original alignment that was adopted, the T -intersection at Bristol Drive or some alternative between those two extremes. Franklin said staff could do an evaluation of the City's costs of each of the alternatives and how they impact on the area. In response to Ambrisco, Berlin said that a current CIP project will correct the problems at Dubuque Road and Highway 1. Dean Oakes stated he has never been in favor of the Foster Road alignment as proposed by the City and Foster Road should be parallel with I-80. Council agreed to reconsider the intersection alignment. Berlin suggested that staff, Dean Oakes and Bristol Drive neighbors meet to discuss the Oakes proposal. 3 Lower Ralston Creek Parcels Reel 84-C95, Side 1 This will be discussed at a later time. Financial Projections for the City Reel 84-C95, Side 1 Vitosh presented an overview of the assumptions that were used in preparing the projections and a brief review of the findings. The following assump- tions were used: To hold property tax to a 6% average increase for the average residential property owner based on future projections of need and property tax over the next five years. Revenues are based upon historic trends on volume and growth and discus- sions with departments based on activities they expected from the services that generated those revenues in the future. Vitosh said that the charges that are currently being charged for services were not increased with the exception of bus fares. Bus fares are expected to be increased to 50t effective January 1, 1986. Expenditures are based on current service levels. A four to five percent average inflation rate was applied for most of the expenditure catego- ries. Three basic findings were developed from the projects: Greater reliance is placed upon property tax funding because other revenues are not increasing as fast as expenditures. Some revenues are actually decreasing. Decreasing state and federal transit operating assistance has caused more reliance on fare revenue and local subsidies for funding of the transit system.' Iowa City did not follow through with the original phasing -in of the transit levy. In 1984 Iowa City started on the first of a three year phasing by implementing an 18t levy for transit. The 1985 budget revenues were sufficient and so did not institute the second step increase to 36t; the levy was left at 181. The second step increase to 36t will be done in FY86 and will allow the increase of property taxes to stay at 6%. Strait stated that a property tax increase should be held to 6% or less and fees should be increased. Strait requested additional information about what fees could be raised and when. Zuber raised concerns about where money would come from to pay for services and inquired about how long the City could continue to subsidize the transit operation at current levels. Zuber favored raising fees. Erdahl noted that the need for a comprehensive review of fees was discussed at the Council's goal setting session. Dickson agreed that property tax should not be increased and the Council should review fees. Ambrisco asked why projections for the FY85-FY90 shows a flat receipt for rojected revenues from licenses and permits. Vitosh explained the FY83-84 Barge increases ware due to the construction boom, building inspections and first time rental inspection fees. The Housing Inspection Department doesn't see a continued increase in growth which explains the flat receipt projec- tion. Ambrisco also said the City should reconsider the level of services that are currently being offered. Erdahl explained that there is a policy to not increase the level of services. Berlin noted that McGonagle has sug- gested the entire transit system operation be reviewed. Berlin suggested that in addition to looking at fees, staff review operating departments for additional means of producing revenues. FY84 Annual Audit Report Reel 84-C95, Side 2 Vitosh explained that the annual financial report was completed in a timely basis for the first time in several years because of the additional staff in the Accounting Division. The report was submitted to the Government Finance Office Association for their review for a certificate of compliance. Dave Johansen, of McGladrey, Hendrickson & Pullen, said that additional staff in the accounting department enabled the City to keep financial information current and make the auditing process more efficient. In response to Strait, Johansen said the audit cost $26,000 this year compared to $34,000 a year ago. Johansen reviewed the internal control comment regarding the City having a limited number of personnel in the data processing function which does not allow for a proper separation of duties that is necessary to have good internal control. Zuber inquired about self-insurance. Vitosh ex- plained that several years ago the City was self-insured but has since purchased liability insurance. Self-insurance is noted in the current financial report as a contingent liability; Vitosh said that insurance company involved in excess coverage could still be contacted if a claim arises. In response to Baker, Vitosh explained that a triple "A" bond rating is usually assigned to GO bonds which are supported by tax revenue. Revenue bonds which are paid from revenues from the enterprise fund are usually riskier. An "A" rating on revenue bonds is considered very good. Council Time/Agenda 1. Baker said there is confusion about Parks and Recreation's function as it related to the arts groups within the community. Council agreed that Parks and Recreation should contact other cities for more information, meet with the various arts groups and report back to the Council. Strait said information could be obtained from the Iowa Arts Council and funding chances would increase if the various art groups were unified. Berlin noted that the City did assist with a coordinator for arts eight to ten years ago. 2. Ambrisco said that he disagrees with the recommendation in the December 11 memo from Traffic Engineer Brachtel regarding handicapped parking on Capitol Street near Younker's. Ambrisco said the handicapped parking on the northwest side of the Old Capitol Mall should still be considered. Erdahl asked Ambrisco to bring this up for discussion after Council - members looked at the area. Berlin noted concerns about safety with locating handicapped parking on Capitol Street, 3. Baker asked that increased local control of tax abatement programs be discussed when Councilmembers meet with area legislators. I OFFICIAL ACTIONS OF COUNCIL -12/18/84 The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar yuear for said publication is $ Iowa City Council reg. mtg., 12/18/84, 7:30 P.M. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Dickson, Erdahl, McDonald, Strait, Zuber. j Mayor McDonald proclaimed December 17-22, 1984, as Women In Municipal Government Week. Moved by Strait, seconded by Zuber, that the following items and recommenda- tions in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Official Actions of the reg. mtg., 12/4/84, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commis- sions: Charter Review Comm. -11/26/84, 11/29/84, 12/1/84; Human Rights Conn. - 10/29/84; Planning and Zoning Comm. - 11/15/84; Historic Preservation Comm. - 10/10/84, 11/14/84; Housing Appeals Bd. -10/9/84; Housing Comm. -10/9/84; Bd. of Adjustment -11/14/84; Committee on Community Needs -11/20/84. Permit Motions and Resolutions: Approving Class C Beer Permit & Sunday Sales for 7 -Eleven Store #18048, 830 First Avenue. Approving Special Class "C" Beer -Wine License for Maid -Rite Corner, 630 Iowa Avenue. Approving Class C Liquor License for Gabes, 330 East Washington. Approving Class C Beer Permit & Sunday Sales for Randall Foods, 1851 Lower Muscatine Road. Approving Class C Liquor License for Studio 114 Enterprises Inc., 114 Wright Street, RES. 84-315, Bk. 84, p. 1213, ISSUING DANCING PERMIT. RES. 84-316, Bk. 84, p. 1214, ISSUING CIGARETTE PERMIT. Motions: Approving disburse- ments in the amount of $3,007,003.08 for the period of November 1 thru November 30, 1984, as recommended by the Finance Director, subject to audit. Resolutions: RES. 84-317, Bk. 84, p. 1215, ACCEPTING WORK FOR THE SHAMROCK/ARBOR CREEK CHANNEL IMPROVE- MENTS PROJECT. Council Activities December 18, 1984 Page 2 Setting public hearing: To set a public hearing for 1/15/85, to consider an ordinance amending the Uniform Plumbing Code. Correspondence: Karen Hradek regarding proposed Miller Park. Robert and Barbara Mickelson regarding property in the area of the airport, referred to the City Mgr. for reply. Memo from the Civil Service Commission submitting certified lists of appli- cants for the following positions: Cashier/Parking Systems; Energy Coordinator/Administration; Adminis- trative Clerk Typist/City Clerk; Sr. Accountant/Accounting; Maintenance Worker I/Leased Housing; Clerk Typist/Leased Housing; Building Inspector/HIS; Housing Management Aide/Leased Housing. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried and repeated the public hearing as set. Moved by Zuber, seconded by Ambrisco, to set a public hearing on 1/15/85, on an ordinance to rezone property north of Highway 1, south of Benton Street and along and east of Harlocke Street extended from RM -44 to RS -8, RM -20 and RM -12. The Mayor declared the motion carried unani- mously, 7/0, all Councilmembers present. Moved by Strait, seconded by Dickson, to forward the recommendation of the Planning and Zoning Commission to adopt revised bylaws to the Rules Committee. The Mayor declared the motion carried unani- mously, 7/0, all Councilmembers present. Moved by Dickson, seconded by P briscoto 1216-1 18,aTOpt RES. 4 ESTABLISHPROCEDURES FOR THE DISPOSITION OF MINOR PARCELS OF LAND. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Strait, to adopt RES. 84-319, Bk. 84, p. 1219, TO DISPOSE OF A PORTION OF AN ALLEY IN BLOCK 15, COUNTY SEAT ADDITION TO RICHARD W. JOHNSON. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolu- tion adopted. Council Activities December 18, 1984 Page 3 Moved by Ambrisco, seconded by Baker, that the ordinance for an amendment to the Planned Development Housing Plan for Ty'n Cae'Part 3, be given first vote for passage. Staffinember Franklin noted the agenda comment should be corrected to read the Planning and Zoning Commission met on August 16 and recommended by a 5-0 vote approval. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Dickson, to adopt RES. 84-320, Bk. 84, p. 1220, TO VACATE A PORTION OF TY'N CAE SUBDIVISION, PART 3, LOTS 96A -96E, 97 AND 98. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Dickson, to adopt ORD. 84-3217, Bk. 24, pp. 273-274, TO VACATE A PORTION OF THE GROVE STREET RIGHT -OF -WRY. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. A public hearing was held on an ordinance to establish partial property tax exemptions for industrial property. The following people appeared: Karen Kubby, 914 S. Dubuque Street; Ray Muston, First Capitol Development Inc.; Caroline Dieterle, 727 Walnut Street. Council will act on the proposed ordinance in January. A public hearing was held on an ordinance amending Chapter 14, Article IV, Division 2 (Broadband Telecommunications Franchise Enabling Ordinance) of the Code of Ordinances of the City of Iowa City, Iowa. Wayne Kern, General Counsel for Heritage Cablevision Inc., appeared and read sections of a written memorandum. Moved by Erdahl, seconded by Strait, to accept the memorandum from Mr. Kern; memo from Robert Jansen and David Brown; and memo from Dale Helling and Drew Shaffer as part of this public hearing. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. The City Manager stated that based on legal advice received the Council should proceed to adopt the proposed amendment. Moved by Zuber, seconded by Erdahl, that the rule requiring that ordinances must be considered and voted on for Council Activities December 18, 1984 Page 4 passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the first and second consideration and vote be waived and that ORD. 84-3218, Bk. 24, pp. 275-279, AMENDING CHAPTER 14, ARTICLE IV, FRANCHISE ENABLINGBAND ORDINANCE) OF NTHETIONS CODE OF ORDINANCES OF THE CITY OF IOWA CITY, IOWA, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Zuber, seconded by Erdahl, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Council - members present. The Mayor declared the ordinance adopted. Karen Hradek, Chairperson of Miller - Orchard Neighborhood, presented a letter from Nora Strinbresh, Principal at Roosevelt School, supporting Miller Park. Hradek noted that the Parks and Recreation Commission at their last meeting voted unanimously to recommend to Council the purchase of Miller parkland. She urged Council to acquire a new appraisal based on the 4.4 available acres and proceed to make Miller park a reality. Karen Kubby, 914 S. Dubuque Street, appeared in support of the proposed park. Kevin Gleaves, owner of property at 1 Riverside Ct., requested Council re -open a City street currently closed by the University. Staff will investigate the matter and report back to Council and Mr. Gleaves. Jane Jakobsen, Planning and Zoning Commission member, appeared to encourage Council to take the necessary steps to make the Civic Center handicapped accessible. Roger Griffith, 700 Miller Avenue, appeared to request a street light be installed on the steep hill near Miller and Benton. Staff will report. Moved by Ambrisco, seconded by Dickson, to appoint Don Crum, 512 Manor Drive, to the Senior Center Commission for a one-year term ending 12/31/85. This appointment was originally scheduled for the 11/20 agenda. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Council Activities December 18, 1984 Page 5 Councilmember Dickson commented on a downtown fountain in Indianapolis that is closed off in the winter months. Half is decorated for Christmas and the remaining half flooded and used for ice skating. Ambrisco noted the appointment of John Lundell to the Transportation Planning Needs for Small and Medium Sized Communi- ties Committee. Ambrisco reiterated his interest in providing parking for the handicapped at the northwest quadrant of the Old Capitol Center. The matter will be scheduled for informal Council discus- sion in January. Baker inquired on the status of the Holiday Inn sign. The Mayor reported that a letter had been sent to the Hotel Steering Committee and responses from a portion of the Hotel Steering Committee indicate the desire to have the sign changed. The City Manager is currently preparing a letter to that effect. Councilmember Strait noted the first night of Chanukah and encouraged citizens to read the editorial by Rabbi Portman in tonight's Press -Citizen. Recommendations of the Committee on Community Needs noted as follows: (1) The Committee on Community Needs recommends to Council that the following proposals be funded from Community Development Block Grants: Consolidated Services Facility (MECCA) - $100,000; Goodwill Industries Renovation -;156,210; City Park Accessi- bility - $35,000; Creekside NIA Sidewalk Project -$23,200; Longfellow Playground Equipment - $2,400; Contingency Fund -$33,831. On October 24, 1984, the City Council received the Committee on Commu- nity Needs recommendation for 1985 Community Development Block Grant funding. Per Council's request, on November 20, 1984, CCN received this recommendation and is requesting the Council to consider the revised recommendations. The Council, at its meeting of November 20, 1984, made its final decisions regarding the allocation of these funds. (2) The Committee on Community Needs recommends to Council that although the Miller/Benton/Orchard Storm Drainage Project is an important item, CCN does not feel it is appropriate for CDBG money. The Miller/Benton/Orchard Storm Drainage Project is part of the proposed Council Activities December 18, 1984 Page 6 i Capital Improvement Plan and the City Council will review this project at that i time. Moved by Zuber seconded by Strait, to adopt RES. 84-321, Bk. 84, p. 1221, AUTHORIZING THE ISSUANCE OF A RIGHT-OF-WAY I SIGN PERMIT TO THE MAID -RITE CORNER FOR A SIGN LOCATED AT 630 IOWA AVENUE PURSUANT TO ARTICLE VII OF CHAPTER 31, CODE OF ORDINANCES. The Mayor declared the I resolution adopted, 6/1, with the follow- ing division of roll call vote: Ayes: Strait, Ambrisco, Dickson, Erdahl, McDonald, Zuber. Nays: Baker. Moved by Zuber, seconded by Strait, to adopt RES. 84-322, Bk. 84, p. 1222, AUTHORIZING THE ISSUANCE OF A RIGHT-OF-WAY SIGN PERMIT TO KENTUCKY FRIED CHICKEN FOR A SIGN PERMIT LOCATED AT 2310 MUSCATINE AVENUE PURSUANT TO ARTICLE VII OF CHAPTER i 31, CODE OF ORDINANCES. The Mayor declared the resolution adopted, 6/1, with the following division of roll call vote: Ayes: Zuber, Ambrisco, Dickson, Erdahl, McDonald, Strait. Nays: Baker. Moved by Strait, seconded by Zuber, to adopt RES. 84-323, Bk. 84, p. 1223, R TO SIGN AND THE CITY AUTHORIZING THE MAYO CLERK TO ATTEST AN AGREEMENT WITH THE ELDERLY SERVICES AGENCY TO DEVELOP AND ADMINISTER A SHARED HOUSING PROGRAM FOR THE ELDERLY AND HANDICAPPED PERSONS OF JOHNSON COUNTY. Jean Snow, Executive Director of Elderly Services Agency, appeared for discussion. Affirmative roll call vote unanimous, 7/0, all council - members present. The Mayor declared the resolution adopted. Moved by Strait, seconded by Dickson, j to adopt RES. 84-324, Bk. 84, p. 1224, AUTHORIZING APPLICATION FOR 14 SECTION 8 EXISTING HOUSING VOUCHERS AND REQUESTING j FUNDS. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolu- tion adopted. Moved by Zuber, seconded by Strait, to adopt RES. 84-325, Bk. 84, p. 1225, AUTHORIZING APPLICATION FOR 25 FAMILY I UNITS UNDER THE SECTION 8 EXISTING HOUSING PROGRAM AND REQUESTING FUNDS. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Council Activities December 18, 1984 Page 7 Moved by Ambrisco, seconded by Dickson, to adopt RES. 84-326, Bk. 84, p 1226, AUTHORIZING THE CITY CLERK TO APPOINT A SENIOR CLERK TYPIST (MINUTE TAKER) AS A SPECIAL DEPUTY CITY CLERK TO SERVE AS CLERK FOR INFORMAL CITY COUNCIL SESSIONS. Affirmative roll call vote unanimous, 7/0, all Councilmembers — -- — present. The Mayor declared the resolu- tion adopted. Moved by Ambrisco, seconded by Zuber, to adopt RES. 84-327, Bk. 84, pp. 1227- 1235, CERTIFYING UNPAID WATER, SEWER AND REFUSE CHARGES TO COUNTY AUDITOR FOR COLLECTION IN THE SAME MANNER AS A PROPERTY TAX. Affirmative 'roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolu- tion adopted. Moved by Dickson, seconded by Erdahl, to adopt RES. 84-328, Bk. 84, pp. 1236- 1242, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE COMMUNITY AND HOME HEALTH SERVICE AGENCY FOR THE LEASE OF SPACE AT THE IOWA CITY SENIOR CENTER FOR AN ADULT DAY PROGRAM. The Mayor declared the resolution adopted, 6/0/1, with the following division of roll call vote: Ayes: Ambrisco, Baker, Dickson, Erdahl, McDonald, Zuber. Nays: None. Abstained: Strait. Moved by Baker, seconded by Erdahl, that the rule requiring that ordinances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the first and second consideration and vote be waived and that ORD. 84-3219, Bk. 24, pp. 280-281, TO CORRECT THE LEGAL DESCRIPTION IN ORDINANCE NO. 83-3144, VACATING A PORTION OF ALLEY RIGHT-OF-WAY IN BLOCK 9 OF COUNTY SEAT ADDITION, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Baker, seconded by Zuber, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Council Activities December 18, 1984 Page 8 Moved by Baker, seconded by Ambrisco, to adopt RES. 84-329, Bk. 84, pp. 1243- 1244, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TWO QUIT CLAIM DEEDS DISPOSING OF A 40 FOOT SEGMENT OF ALLEY RIGHT-OF-WAY IN BLOCK NINE (9) OF THE COUNTY SEAT ADDITION, to R.A. McKeen and -to H. Richard and Barbara L. Montross. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. f Moved by Ambrisco, seconded by Baker, that an ordinance amending Sections 15-48 and 15-62(A) of the City Code of Ordi- nances, relating to refuse collection, to limit placement of refuse containers and to clarify that only combinations of four or fewer dwelling units will receive refuse pickup service, be given second j vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Zuber, seconded by Ambrisco, that an ordinance amending Section 23-189 of the Municipal Code of Iowa City to change the speed limit on parts of Melrose Avenue, be given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Baker, to adjourn 9:30 P.M. The Mayor declared the motion carried unanimously, 7/0. For a more detailed and complete description of Council Activities & Disbursements, see Off ce of ,Qi1y Clea and Finance DepartmenrRK DONALD, MAYOR s/MARIAN KARR, CITY C I I /�✓(1tita�J � 7�cr�L✓ COMPLETE DESCRIPTION OF COUNCIL PCTIVITIES DECEMBER 18, 1984 Iowa City Council reg. mtg., 12/18/84, 7:30 P.M. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Dickson, Erdahl, McDonald, Strait, Zuber. Staffinembers present: Berlin, Melling, Jansen, Karr, Johnston„ Heaton, Vitosh, Franklin. Council minutes tape recorded on Tape 84-C99, Side 1 and 2, 1 -End. Mayor McDonald proclaimed December 17-22, 1984, as Women In Municipal Government Week. Moved by Strait, seconded by Zuber, that the following items and recom- mendations in the Consent Calendar be received, or approved, and/or adapted as presented: Approval of Official Actions of the reg. mtg., 12/4/84, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Charter Review Comm. - 11/26/84, 11/29/84, 12/1/84; Human Rights Comm. - 10/29/84; Planning and Zoning i Cortin. - 11/15/84; Historic Preservation Conn. - 10/10/84, 11/14/84; Housing Appeals Bd. - 10/9/84; Housing Comm. - 10/9/84; Bd. of Adjust- i ment-11/14/84; Committee on Community Needs - 11/20/84. Permit Motions and Resolutions: Approving Class C Beer Permit & i Sunday Sales for The Southland Corporation dba 7 -Eleven Store 018048, 830 First Avenue. Approving Special Class "C" Beer -Wine License for Neil 0. Wicks/Kevin M. Lenane dba Maid -Rite Corner, 630 Iowa Avenue. Approving Class C Liquor License for Joe Rohwedder dba Gabes, 330 East Washington. Approving Class C Beer Per & Sunday Sales far Randall's International, Inc., dba Randall Foods, 1851 Lower Muscatine Road. Approving Class C Liquor License for William A. Bock, Jr., dba Studio 114 Enterprises Inc., 114 Wright Street. RES. 84-315, Bk. 84, P. 1213, ISSUING DANCING PERMIT. RES. 84-316, Bk. 84, p. 1214, ISSUING CIGARETTE PERMIT. Motions: Approving disbursements in the amount of $3,007,003.08 for the period of November 1 thru November 30, 1984, as recommended by the Finance Director, subject to audit. Resolutions: RES. 84-317, Bk. 84, p. 1215, ACCEPTING WORK FOR THE SHAMROCK/ARBOR CREEK CHANNEL IMPROVEMENTS PROJECT. Setting public hearing: To set a public hearing for 1/15/95, to <• consider an ordinance amending the Uniform Plumbing Code. Correspondence: Karen Hradek regarding proposed Miller Park. Robert and Barbara Mickelson regarding property in the area of the airport, referred to the City Mgr. for reply. Memo from the Civil Service Commission submitting certified lists of applicants for the following positions: Cashier/Parking Systems; Energy Coordinator/Administration; Administrative Clerk Typist/City Clerk; Sr. Accountant/Accounting; Maintenance Worker I/Leased Housing; Clerk Typist/Leased Housing; Building Inspector/HIS; Housing Management Aide/Leased Housing. Council Activities December 18, 1984 Page 2 Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried and repeated the public hearing as set. Moved by Zuber, seconded by Ambrisco, to set a public hearing on 1/15/86, ordinance to rezone property north of Highway 1, south of Benton Street on an ord and along and east of Harlotke Street extended from RM -44 to RS -8, RM -20 and RM -12. The Mayor declared the motion carried unanimously, 7/0, all Council members present. Moved by Strait, seconded by Dickson, to forward the recommendation of the Planning and Zoning Commission to adopt revised bylaws to the Rules Committee. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by Dickson, seconded by Ambrisco, to adopt RES. 84-318, Bk. 84, pp. 1216-1218, TO ESTABLISH PROCEDURES FOR THE DISPOSITION OF MINOR PARCELS OF LAND. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Strait, to adopt RES. 84-319, Bk. 84, p. 1219, TO DISPOSE OF A PORTION OF AN ALLEY IN BLOCK 15, COUNTY SEAT ADDITION TO RICHARD W. JOHNSON, for $200. Affirmative roll tall vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Baker, that the ordinance for an amendment to the Planned Development Housing Plan for Ty'n Cae, Part 3, be given first vote for passage. Staffinember Franklin noted the agenda comment should be corrected to read the Planning and Zoning Commission met on August 16 and recommended by a 5-0 vote approval. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Dickson, to adopt RES. 84-320, Bk. 84, p. 1220, TO VACATE A PORTION OF TY'N CAE SUBDIVISION, PART 3, LOTS 96A -96E, 97 AND presentAffirmativecla . Ted thelresvote olutionanimousadopted.7/0' all Councilmembers Moved by Ambrisco, seconded by Dickson, to adopt ORD. 84-3217, Bk. 24, pp. 273-274, TO VACATE A PORTION OF THE GROVE STREET RIGHT-OF-WAY. Affirma- tive roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. A public hearing was held on an ordinance to establish partial property tax exemptions for industrial property. The following people appeared: Karen Kubby, 914 S. Dubuque Street; Ray Huston, First Capitol Development Inc.; Caroline Dieterle, 727 Walnut Street. Council will act on the proposed ordinance in January. A public hearing was held on an ordinance amending Chapter 14, Article of IV, Division 2 (Broadband Telecommunications Franchise EnaWamne Kern,anceGeneral the Code of Ordinances of the City of Iowa City, Counsel for Heritage Cablevision Inc., appeared and read sections of e to written memorandum. ed trait memorandum from Mr. Kern; ya memofromRobert Robert Jansen aseconded ndSDavid Ing. accept memo from Bale Melling and Drew Shaffer as part of this public hearing. The Mayor Council Activities December 18, 1984 Page 3 declared the motion carried unanimously, 7/0, all Councilmembers present. The City Manager stated that based on legal advice received the Council should proceed to adopt the proposed amendment. Moved by Zuber, seconded by Erdahl, that the rule requiring that ordi- nances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the first and second consideration and vote be waived and that ORD. 84-3218, Bk. 24, pp. 275-279, AMENDING CHAPTER 14, ARTICLE IV, DIVISION 2 (BROADBAND TELECOMMUNICATIONS FRANCHISE ENABLING ORDINANCE) OF THE CODE OF ORDINANCES OF THE CITY OF IOWA CITY, IOWA, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Moved by Zuber, seconded by Erdahl, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Karen Hradek, Chairperson of Miller -Orchard Neighborhood, presented a letter from Nora Strinbresh, Principal at Roosevelt School, supporting Miller Park. Hradek noted that the Parks and Recreation Commission at their last meeting voted unanimously to recommend to Council the purchase of Miller parkland. She urged Council to acquire a new appraisal based on the 4.4 available acres and proceed to make Miller park a reality. Karen Kubby, 914 S. Dubuque Street, appeared in support of the proposed park. Kevin Gleaves, owner of property at 1 Riverside Ct., requested Council re -open a City street currently closed by the University. Staff will investigate the matter and report back to Council and Mr. Gleaves. Jane Jakobsen, Planning and Zoning Commission member, appeared to encourage Council to take the necessary steps to make the Civic Center handicapped accessible. Roger Griffith, 700 Miller Avenue, appeared to request a street light be installed on the steep hill near Miller and Benton. Staff will report. Moved by Ambrisco, seconded by Dickson, to appoint Don Crum, 512 Manor Drive, to the Senior Center Commission for a one-year term ending 12/31/85. This appointment was originally scheduled for the 11/20 agenda. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Councilmember Dickson commented on a downtown fountain in Indianapolis that is closed off in the winter months. Half is decorated for Christmas and the remaining half flooded and used for ice skating. Ambrisco noted the appointment of John Lundell to the Transportation Planning Needs for Small and Medium Sized Communities Committee. Ambrisco reiterated his interest in providing parking for the handicapped at the northwest quadrant of the Old Capitol Center. The matter will be scheduled for informal Council discussion in January. Baker inquired on the status of the Holiday Inn sign. The Mayor reported that a letter had been sent to the Hotel Steering Committee and a letter received from the management of the hotel explaining what had hap- pened. Responses from a portion of the Hotel Steering Committee indicate the desire to have the sign changed. The City Manager is currently preparing a letter to that effect. Councilmember Strait noted the first night of Chanukah and encouraged citizens to read the editorial by Rabbi Portman in tonight's Press -Citizen. Council Activities December 18, 1984 Page 4 ittee on Community Needs noted as follows: (1) Recommendations of the Comm The Comm tteefondedmmunitfrom Communityds NeeeDe Developmcommends ent Blockc�Grants: tConsolidated vation - Services Facility (MECCA)ibility00'535,'OOO�oCreeksidedwill dHIArSidewalkoProject - $156,210; City $23,200; Longfellow Playground Equipment $2,400; Contingency Fun $33,831• ONeedsorecomnendat8on for 198the 5 ComnunityCouncil e0evelopmentceived the CBlockt Grant funding. funding. Per Council's request, on November 2l to c 1984, CCN received this d is requesting the C mendations. The nCouncil, at its eetinguof�November 20, 1984, madonsider the e itsrfinal decisions regarding the allocation of these funds. (2) The Committee on Community Needs recommends to Council that although the Miller/Benton/Orchard Storm Drainage Project is an important item, CCN does not feel it is appro- partt of or ICDBGomoned Capital Improil vement 0P1am andtotherm 0City DrainageProject twill review this project at that time. Moved by Zuber seconded by Strait, to adopt RES. 84-321, Bk. 84, P. 1221, CORNER FOR A THEISSUANCE SLOCATED FATA 630 THE CODE AVENUE GPURSUANT T0IT 0 ARTICLE MAID-RITE CHAPTER 31,he0fol�owing0divN'sEon ofS. hroMlyor call vote: Ayes:the reStrait,nAmbriisco, Nays: Baker. Dickson,Erdahl, McDonald, Zuber. Moved by Zuber, seconded by Strait, to adopt RES. 84-322, Bk. 84, P. AY SIGN IT SUANCE OF A FRIED AUTHORICHICKEN ZFOR A SIGNS PERMIT LOCATED IATT2310WMUSCAT NEPAVENUE TPURSUANTCTO rARTICLE esolution the IadF CHAPT6ER 3lwith0Dthe0Ffo0RDoWNn9CEdivisionS. e ofayrolldecall edvote: Ayes: Zuber, Ambrisco, Dickson, Erdahl, McDonald, Strait. Nays: Baker. Moved by Strait, seconded by Zuber, to adopt RES. 84-323, Bk. 84, p. 1223, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT PROGRAMEFORD THE ELDERLY SAND EHANDICAPPED L PERSONSOP AND OF DMINISTER A SHARED HOU OF J HNSON COUNTY. Jean Snow, Executive Director of Elderly Services Agency, appeared for discussion. Affirmative rdll all vo tion adopted. 7/0, all Councilmembers present. The Mayor Moved by Strait, seconded by Dickson, to aEXISTING dopt RES. 84-324, Bk. 0USINRS Ap. 1224 N 8 REQRSTINGOFUNDS. APAffirmatilve0rcall FO14 R lvote unanimous,7/OG all Council - members present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Strait, to adopt RES. 84-325, Bk. 84, p• EXISTINGUTHOUSINGOPROGRAMOAND APPLIATIONREQUESTING FOR 25 FAMILY UNITS UAffSirmative roll UNDER THI SECTION unanimous, 7/0, all Councilmembers present. The Mayor declared the resolu- tion adopted. Council Activities December 18, 1984 Page 5 Moved by Ambrisco, seconded by Dickson, to adapt RES. 84-326, Bk. 84, p. 1226, AUTHORIZING THE CITY CLERK TO APPOINT A SENIOR CLERK TYPIST (MINUTE TAKER) AS A SPECIAL DEPUTY CITY CLERK TO SERVE AS CLERK FOR INFORMAL CITY COUNCIL SESSIONS. Affirmative roll call vote unanimous, 7/0, all Council - members present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Zuber, to adopt RES. 84-327, Bk. 84, pp. 1227-1235, CERTIFYING UNPAID WATER, SEWER AND REFUSE CHARGES TO COUNTY AUDITOR FOR COLLECTION IN THE SAME MANNER AS A PROPERTY TAX. No one appeared concerning the unpaid charges. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Erdahl, to adopt RES. 84-328, Bk. 84, pp. 1236-1242, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT BET14EEN THE CITY OF IOWA CITY AND THE COMMUNITY AND HOME HEALTH SERVICE AGENCY FOR THE LEASE OF SPACE AT THE IOWA CITY SENIOR CENTER FOR AN ADULT DAY PROGRAM. The Mayor declared the resolution adopted, 6/0/1, with the following division of roll call vote: Ayes: Ambrisco, Baker, Dickson, Erdahl, McDonald, Zuber. Nays: None. Abstained: Strait. Moved by Baker, seconded by Erdahl, that the rule requiring that ordi- nances must be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, that the first and second consideration and vote be waived and that ORD. 84-3219, Bk. 24, pp. 280-281, TO CORRECT THE LEGAL DESCRIPTION IN ORDINANCE NO. 83-3144, VACATING A PORTION OF ALLEY RIGHT-OF-WAY IN BLOCK 9 OF COUNTY SEAT ADDITION, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Baker, seconded by Zuber, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Baker, seconded by Ambrisco, to adopt RES. 84-329, Bk. 84, pp. 1243-1244, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TWO QUIT CLAIM DEEDS DISPOSING OF A 40 FOOT SEGMENT OF ALLEY RIGHT OF -WAY IN BLOCK NINE (9) OF THE COUNTY SEAT ADDITION, to R.A. McKean for $400 and to H. Richard and Barbara L. Montross for $400. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolu- tion adopted. Moved by Ambrisco, seconded by Baker, that an ordinance amending Sections 15-48 and 15-62(A) of the City Code of Ordinances, relating to refuse collection, to limit placement of refuse containers and to clarify that only combinations of four or fewer dwelling units will receive refuse pickup service, be given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present: The Mayor declared the motion carried. Moved by Zuber, seconded by Ambrisco, that an ordinance amending Section 23-189 of the Municipal Code of Iowa City to change the speed limit on parts of Melrose Avenue, be given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. i Council Activities December 18, 1984 Page 6 Moved by Ambrisco, seconded by Baker, to adjourn 9:30 P.M. The Mayor declared the motion carried unanimously_ lin COh. _TE DESCRIPTION OF COUNCIL ACT1 .IES January 8, 1985 Iowa City Council, special mtg., 1/8/85, at 6:30 P.M. in the City Council Chambers of the Civic Center. Mayor Pro tem Erdahl presiding. Councilmembers present: Ambrisco, Dickson, Erdahl, Strait, Zuber. Absent: Baker, McDonald. Staffinembers present: Berlin, Helling, Jansen, Karr, Franklin, Farmer. Tape recorded on tape 85-C1, Side 2, 269 -End; 85-C2, Side 1, 1-16. Mayor Pro tem Erdahl proclaimed January 13-19, 1985 as Dr. Martin Luther King Jr. Week. i Moved by Strait, seconded by Ambrisco, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: � Approval of Official Council Actions of the reg. mtg., 12/18/84, I as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: City Council and Chairpersons of Bds. & Comms. - 12/13/84; City Attorney Review and Selection Advisory Comm. - 12/17/84; Bd. of Library Trustees - 12/20/84; Historic Preservation Comm. - 12/10/84. I Resolutions: RES. 85-1, Bk. 85, p. 1, ACCEPTING THE WORK FOR THE MERCER PARK BALL DIAMOND FENCE PROJECT. RES. 85-2, BK. 85, p. 2, ACCEPTING THE WORK FOR THE PAVING AND STORM SEWER IMPROVEMENTS FOR LOTS 7, 8, AND 9 IN WINDSOR HEIGHTS FIFTH ADDITION, in Iowa City, Iowa. RES. 85-3, Bk. 85, p. 3, ACCEPTING THE WORK FOR THE RUNDELL, DEARBORN AND CENTER STORM SEWER IMPROVEMENTS. RES. 85-4, Bk. 85, p. 4, ACCEPTING THE WORK FOR THE SANITARY SEWER AND STORM SEWER IMPROVE- MENTS FOR GOVERNOR'S RIDGE DEVELOPMENT, in Iowa City, Iowa. j Affirmative roll call vote unanimous, 5/0, Baker, McDonald absent. The Mayor Pro tem declared the motion carried. Moved by Dickson, seconded by Strait to adopt RES. 85-5, Bk. 85, pp. 5-6, AUTHORIZING MAYOR TO ISSUE ORDER SUSPENDING FOR FOURTEEN DAYS THE BEER PERMIT HELD BY JOHN'S GROCERY, INC. The City Attorney reported that the State provides for a mandatory 14 day suspension upon a first convic- tion, and that the law is very clear about mandatory suspension after conviction. Affirmative roll call vote unanimous, 5/0, Baker, McDonald absent. The Mayor Pro tem declared the resolution adopted. Moved by Ambrisco, seconded by Dickson, that the ordinance to establish partial property tax exemptions for industrial property, be given first vote for passage. Council discussed the proper function of the tax abatement ordinance in relation to existing business and whether the ordinance should act as an aide to existing business with projects completed in 1984, or whether it should only act as an incentive for new business. The Mayor Pro tem declared the motion to give first vote to the ordinance carried, 4/1, with the following division of roll call vote: Ayes: Dickson, Strait, Zuber, Ambrisco. Nays: Erdahl. Absent: Baker, McDonald. Council Activities January 8, 1985 Page 2 Moved by Zuber, seconded by Ambrisco, to adopt RES: 85-6, Bk. 85, pp: 7-10, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR THE CONSTRUCTION OF THE TAFT SPEEDWAY SANITARY SEWER EXTENSION ASSESSMENT PROJECT TO MID -STATE CONSTRUCTION, for $161,647.50. Affirmative roll call vote unanimous, 5/0, Baker, McDonald absent. The Mayor Pro tem declared the resolution adopted. Moved by Dickson, seconded by Strait, to adjourn, 7:00 P.M. The Mayor Pro tem declared the motion carried unanimously, 5/0, Baker, McDonald absent. MAYOR PRO TEMP•R_O. TEEM ATTEST: ]71�VN :{! ,(/ MA 'VN AN KAT KARR, CITE CtdR i i i i I_ i Council Activities January 8, 1985 Page 2 Moved by Zuber, seconded by Ambrisco, to adopt RES: 85-6, Bk. 85, pp: 7-10, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR THE CONSTRUCTION OF THE TAFT SPEEDWAY SANITARY SEWER EXTENSION ASSESSMENT PROJECT TO MID -STATE CONSTRUCTION, for $161,647.50. Affirmative roll call vote unanimous, 5/0, Baker, McDonald absent. The Mayor Pro tem declared the resolution adopted. Moved by Dickson, seconded by Strait, to adjourn, 7:00 P.M. The Mayor Pro tem declared the motion carried unanimously, 5/0, Baker, McDonald absent. MAYOR PRO TEMP•R_O. TEEM ATTEST: ]71�VN :{! ,(/ MA 'VN AN KAT KARR, CITE CtdR MINUTES CITY COUNCIL AND CHAIRPERSONS OF BOARDS AND COMMISSIONS DECEMBER 13, 1984 Meeting of City Council and Chairpersons of Boards and Commissions: i December 13, 1984, at 3:30 p.m. in the Senior Center. Mayor John McDonald presiding. Councilmembers Present: McDonald, Zuber, Strait, Dickson (4:45 p.m.). Absent: Baker, m risco, Erdahl, I Staff Present: Berlin, Melling, Karr. Others Present: Chairpersons of Boards and Commissions as listed below. 1 Tape-recorded: Reel 84-C97, Side 1 and 2 all, 84-C98, Side 1, all, Side 2, 1-31. i McDonald stated the purpose of the meeting was to share information, accom- plishments, and goals among all the Iowa City boards and commissions. i Airport Commission - Russ Schmeiser Schmeiser reviewed Iowa City Airport use statistics and stated that there were 47,000 operations that brought 56,400 visitors to Iowa City. Accomplishments: Airport compliance project, adoption of zoning ordinance, increased usable runway lengths, improved ramp lighting rebuilt rotating beacon, installed aircraft washrack, developed self -servicing and fuel farm standards, acquired a snowblower, repainted runway markings, annual airport breakfast, prepared iterminal parking lots. Goals: ! Spend more time on planning, identify airport property to be developed, complete compliance project, identify and acquire critical areas of clear zones Airport Zoning Commission - Dick Blum i Blum said the `.irport Zoning Commission serves Iowa City and Johnson County I and is involved with land use surrounding the airport. I Accomplishments: Ordinance protecting community and airport from safety conflicts. i Goals: Assist City and County, review any zoning requests relating to land surround- ing airport. W MINUTES CITY COUNCIL AND CHAIR ~SONS OF BOARDS AND COMMISSIONS DECEMBER 13, 1984 PAGE 2 Board of Appeals - Bob Carlson Carlson explained that the Board of Appeals reviews the Uniform Building Code, the Uniform Building Code Standards, Uniform Fire Code, Uniform Mechanical Code, and Uniform Code for the Abatement of Dangerous Buildings. Accomplishments: Recommended 60 amendments to the codes, met six times, granted five appeals out of the eight appeals heard. � Board of Electrical Examiners/Appeal Board - Jim Kessler Kessler explained the Board gives three types of exams: masters, journeyman, and maintenance. The Board also gives homeowners exams. Kessler noted there are four members of the Board. I ' Accomplishments: Met four times, gave 28 exams, 1984 National Electrical Code adopted by Iowa City. i Other Comments: j Kessler explained tests are made up locally by the Board. People can use the National Electrical Code book during the exam and must get 80 percent of the exam correct to pass. Iowa City has a reciprocal agreement with Cedar Rapids on licensing. Board of Library Trustees - Carolyn Cavitt Accomplishments: Cooperative meetings with University Library staff, efforts to communicate use of public library by University students. Goals: Meet expanded use of library, additional staff, upgrade on-line catalog system. Board of Review - Jack Yanaush ! Yanaush reviewed the general responsibilities of the Board of Review as stated in the 1984 annual report. Accomplishments: i Met for the 1983 equalization session, met in special session to approve i final terms of the agreement with Oaknoll, received 43 petitions on assess- ments, 31 appeals were filed in District Court. Z i MINUTES CITY COUNCIL AND CHAIR' SONS OF BOARDS AND COMMISSIONS DECEMBER 13, 1984 PAGE 3 Other Comments: In response to Kattchee, Yanaush said the Board of Review members are paid. Karr stated that members are appointed by the Conference Board for six year terms. Board of Trustees for Police and Fire Retirement - Jim Pratt Pratt explained there are ten Boardmembers in addition to the three medical boardmembers. Accomplishments: an Approved four new retirees and two members on inactive status, accrued . average 12 percent interest earnings on the $7 million police and fire fund. Goals: Update entrance level medical exams, study fitness and heart and lung disease tests. Other Comments: j City of Iowa City staff assists with the police and fire fund investments. Broadband Telecommunications Commission - Bill Terry Terry explained that there are five members on the Broadband Telecommunica- tions Commission. The Commission works closely with the Iowa City Legal Department, Assistant City Manager and Drew Shaffer. Accomplishments: Recommended nine cable ordinance changes, expanded City meeting coverage, obtained 24 hour Spanish network, monitored development in new federal cable legislation, made recommendations concerning the transfer of sale of Hawkeye CableVision to Heritage, annual public input forum. Goals: Organize non-profit organization for public access channel 26, develop recoendatmake �cableainteractivenwith vthe ecommunity, rcent cexpandhise ecableof use, coverage ways City commission meetings, develop a State of the City program involving Mayor and/or City Manager, monitor complaints. Other Comments: Terry said the Commission has contacted Coralville and University Heights regarding access programming. , MINUTES CITY COUNCIL AND CHAIR SONS OF BOARDS AND COMMISSIONS DECEMBER 13, 1984 PAGE 4 Civil Service Commission - Bruce Walker Walker said the three members on the Civil Service Commission are involved with approval of techniques in hiring fire and police positions and hearing appeals. Accomplishments: Gave 425 tests, interviewed 45 people, establish two lists of ten candidates for the position of police officer, met with firefighter policy committee. Goals: Review entry level firefighter position, certified new lists, work on promotional lists. Committee on Community Needs - Mickey Lauria Lauria said there are 11 members on the CCN who advised the City Council on community needs and make recommendations about CDBG funds. Accomplishments: Made lighting and playground equipment requests to Parks and Recreation, asked Public Works to evaluate stormwater and drainage ditch problems in Miller/Orchard neighborhood, requested staff assistance due to conflicts between Cedarwood Apartment owner and residents regarding community facili- ties, made CDBG funding recommendations. Goals: CDBG recommendations, develop final evaluation forms for projects, become involved with human services funding, establish communication with Parks and Recreation Commission, assess Iowa City community needs. Other Comments: In response to Nychay, Lauria said $140,000 was allotted for housing weather- ization and rehabilitation projects. Design Review Committee - Bruce Haupert Haupert said there are ten people on the Design Review Committee. Their duties are to review urban renewal parcels, review downtown public improve- ment projects, and review IRB requests. The Design Review Committee makes recommendations to City Council. Accom lishments: Hote B ac awk Mini -park designs, IRB requests, ten foot adjacent to store frontage recommendations. z i i i MINUTES CITY COUNCIL AND CHAIR SONS OF BOARDS AND COMMISSIONS DECEMBER 13, 1984 PAGE 5 Historic Preservation Commission - Margaret Nowysz Nowysz said there are seven members on the Commission. Nowysz read through the general responsibilities, FY84 activities, and activities planned for FY85 as listed in the 1984 Annual Report. Accomplishments: i FY84 activities as stated in the 1984 Annual Report, assisted Friends of Old Brick with the booklet The Who's Who of Historic Preservation, established a liaison with the Johnson oun y is oric ocie y. Goals• Activity plans for FY85 as stated in the 1984 Annual Report, developed Kirkwood Community College evening class. Housing Commission/Appeals Board - Fred Krause � Krause said the purpose of the Housing Commission is to promote clear, decent, and safe housing for the residents of Iowa City. Accomplishments: Met 11 times, set three priorities: congregate housing, housing rehabilita- tion, and shared housing, worked with Congregate Housing Committee to establish congregate housing in Iowa City. Recommended nine forgivable loans totaling $188,400 for housing rehabilitation projects, emergency shelter, shared housing approved by City Council, endorsed applications for 14 additional units of Section 8 Housing, heard five appeals. Goals: Complete Congregate Housing Needs Survey, computerization of housing pro- grams, hear appeals from apartment and landowners. Human Rights Commission - Anne Burnside Burnside said there are 11 members who handle complaints that fall under the Human Rights Ordinance. Accomplishments: Twenty-three formal complaints filed, amendments to the Human Rights Ordi- nance, increased understanding of ordinance by community, establish ties with landlords and employers, human rights awards program, surveyed and compiled `j report about handicapped accessibility in Iowa City businesses. Goals: Continue community outreach and education programs. 0 k MINUTES CITY COUNCIL AND CHAIR' SONS OF BOARDS AND COMMISSIONS DECEMBER 13, 1984 PAGE 6 Other Comments: Burnside said the increased number of cases this year was due to the local economic and employment situation. Parks and Recreation Commission - Fred Riddle Accomplishments: Received National Organization's gold medal award for Special Populations Involvement Program, Mercer Park fencing and lighting, increased number of soccer fields, increased programming, published Parks and Recreation's activity schedule for winter/spring 1984-85. Goals: Swimming pool facility, purchase of parkland, band shell, new facility with gymnasium, hire new department director, invite City Council on spring parks tour. i Other Comments: Riddle thanked City staff and Council for assistance to the Parks and Recreation program. McDonald noted that the SPI film is impressive. Resource Conservation Commission - Phil Nychay Nychay said energy costs are a budget concern for residents of Iowa City and for City operation. The Commission is committed to exploring means to make energy affordable. Nychay noted that there are two vacancies on the Commis- sion and anew Energy Coordinator has recently been hired. I Goals: Continue to explore use of methane gas, develop questionnaire for City employees, prioritize energy conservation improvement programs, explore ways to finance programs, recommend use of the Iowa -Illinois Gas & Electric j $66,000 rebate. i Senior Center Commission - Michael Kattchee I � Kattchee said the Senior Center Commission is a nine member commission with six members appointed by the Iowa City Council and three members are recom mended for appointment by the Johnson County Board of Supervisors. The i Commission serves all residents of Johnson County who are 55 years of age and older. The Commission also advises City Council on goals and how they should be accomplished. Goals: Additional staff persons, expand volunteer activities, increase attendance at Senior Center. MINUTES CITY COUNCIL AND CHAIR`SONS OF BOARDS AND COMMISSIONS— DECEMBER 13, 1484 PAGE 7 Board of Ad.iustment - Lea VanderVelde VanderVelde highlighted accomplishments by the Board which included granting a special exception for Mercy Hospital parking lot screening. VanderVelde said problems are there are few guidelines as to when special exceptions should be granted, the new zoning ordinance often does not apply to old neighborhoods, and there are enforcement problems. The Board has asked staff to give six month updates on cases heard and would like to meet with Planning and Zoning on a more regular basis. Riverfront Commission - Diana Lewis Accomplishments: Met with landowners to discuss conservation easements and riverbank protec- tion. Met with Army Corps of Engineers to discuss operations of the dam. Goals: Continue communications with Army Corps of Engineers, organize activities in conjunction with River Month, public relations activities, continue communi- cations with landowners, contact State Conservation Board regarding special regulations on the Iowa River within the municipal boundaries, continue river cleanup, continue cooperation with City Council. McDonald expressed the Council's appreciation for the board and commissions' presentations. i Meeting adjourned at 6:00 p.m. I E� Jr��l MINUTES CITY ATTORNEY REVIEW AND SELECTION ADVISORY COMMITTEE DECEMBER 17, 1984 - 8:00 AM i MEMBERS PRESENT: Bartley, Green, Hauserman, Hayek, McDonald (Ex -Officio), Neely, Neuhauser, Seward MEMBERS ABSENT: None STAFF PRESENT: Carroll I SUMMARY OF RELEVANT DISCUSSION 1. Committee Responsibilities McDonald described the purpose of this first meeting as organizational: to discuss the role and duties of the Committee, to establish a time table for Committee activities and to elect a Chairperson. McDonald described the Committee purpose as follows: a. Review the duties of the position of City Attorney and make a recommen- dation to the City Council with regard to part-time/full-time status for the position. This recommendation is requested by the end of i January if,possible. b. Following recommendation to the Council and Council decision on the recommendation, to establish and conduct selection procedures for the position of City Attorney: ! The position should be advertised for 30 days. The Committee would be responsible for screening applications and interviewing candidates (if i the Committee decides to use an interview). It may be possible to screen candidates/ interview the first part of March. The Committee must recommend not less than two nor more than five candidates to the City Council who will make the final selection decision. 2. Selection of Chairperson Neuhauser was selected Chairperson by unanimous vote of the Committee. I3. Preliminary. Discussion of Responsibility of City Attorney/ Full-Time/Part- k A number of questions were raised with regard to the present duties of the City Attorney and Legal staff (see attached). Carroll will collect this information and forward it to the Committee members prior to the next meeting. City Attorney Jansen will be asked to attend the next meeting of the Committee to clarify this information. Hayek stated that there were two reasons why previous reviewers of the position of City Attorney had recommended that it remain part-time: 1. They felt need to maintain distance and objectivity on the part of the i 3 2 City Attorney, especially in areas which may be political, It was considered preferable that the City Attorney be able to give legal advice without undue pressure or fear of job loss from the Council or Manager. Full-time City employment might create too great a reliance upon the income from the City position. 2. Concern that the City couldn't/wouldn't attract top flight legal talent with full-time employment. Salary concerns were a part of the reason, though not the most significant. It was considered necessary for the City Attorney to be experienced, with mature judgment and "lawyering skills" - to attract this level of talent would probably mean pulling some one from a private practice, given that generally no career track exists for this type of position. Committee discussed the possibility of pulling someone into a full-time position from one of the larger local law firms. Consensus was that this would not be encouraged by these types of firms, because of the personal attorney/client relation- ship in Iowa City, among other reasons. On the other hand, conflict of interest concerns may also eliminate members of the major firms from interest in a part-time position. Following a question, the Committee decided that the question of full-time/part-time status will necessary need to be decided prior to advertising or applicants will be discouraged from applying. In making a decision regarding full-time/part-time status impact on the applicant pool must be considered. Questions were raised about the point at which the City legal staff participates in defense of lawsuit covered by City insurance policies - it was stated that this information may be confidential, however. Recruitment of candidates will not be confined to the local community. 4. Next Meeting Next meeting was scheduled for Wednesday, January 9 at 4:30 at the Iowa City Recreation Center, Room A. Future meetings will generally be held on Mondays at 4:00. 13 I QUESTIONS FROM CITY ATTORNEY REVIEW AND SELECTION ADVISORY COMMITTEE TO CITY LEGAL STAFF 1. How many hours per week does a City Attorney work on City business? reas 2 Have Cana worked recent years, andforwhat 3. What are the costs/areas of involvement of outside legal counsel? 4. What is the operating budget of the Legal department? 5. What are the salary levels of the Assistant City Attorneys? 6. What percent of time is spent by the Assistant City Attorneys and City Attorney on various types of job duties, e.g. Magistrate Court, tort litigation, advice to City staff, Conmission assignments? 7. Law students - number employed, cost, hours per week, type of duties performed. 8 dor what dcircumstances C ty insu d City Attorneys participate in defense of suits 3