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Home My WebLink About1985-01-08 Info PacketCity of Iowa City MEMORANDUM DATE: December 28, 1984 T0: City Council FROM: City Manager RE: Informal Agendas and Meeting Schedule December 31, 1984 Monday NO INFORMAL COUNCIL MEETING January 1, 1985 Tuesday NO REGULAR COUNCIL MEETING - CITY OFFICES CLOSED HAPPY NEW YEAR!! January 8, 1985 Tuesday 6:30 - 8:45 P.M. Council Chambers 6:30 P.M. - Special City Council Meeting (Separate agenda posted) 7:00 P.M. - Lower Ralston Creek Parcels 7:15 P.M. - Iowa -Illinois Gas and Electric Franchise 7:45 P.M. - Coralville Milldam Project 8:05 P.M.. - Handicapped Parking - 100 Block South Capitol 8:15 P.M. - Council time, Council committee reports 8:30 P.M. - Executive Session January 12, 1985 Saturday 8:00 A.M. - 12:30 P.M. Iowa City Public Library, Room A Council Review Session on Proposed FY 86 Budget (Tentative schedule attached) January 14, 1985 Monday 6:30 - 8:30 P.M. Council Chambers 6:30 P.M. - Meeting of City Conference Board (Separate agenda posted) 6:45 P.M. - Review zoning matters 7:00 P.M. - Site Plan for Vacated Melrose Avenue.near Law School 7:20 P.M. - Council agenda, Council time, Council committee reports 7:35 P.M. - Consider appointments to the Airport Connission and Resources Conservation Commission 7:40 P.M. - Executive Session 8:00 P.M. - Six-month evaluation of City Clerk (Executive Session) January 15, 1985 Tuesdav 7:30 P.M. - Regular Council Meeting - Council Chambers /`3 City Council December 28, 1984 Page 2 January 19, 1985 Saturday 8:00 A.M. - 1:00 P.M. Iowa City Public Library, Room A Council Review Session of Proposed FY 86 Budget (Tentative schedule attached) January 22, 1985 Tuesday 6:30 - 8:30 P.M. Council Chambers 6:30 P.M. - Charter Review Commission Recommendations 7:30 P.M. - Development Concepts for Parcel 64-1A (Consultant and Design Review Committee) 8:15 P.M. - Council time, Council committee reports PENDING LIST Priority A: Priority B: Priority C: E Leasing of Airport Land for Commercial Use Duty/Procedure Changes - Housing and Inspection Services Congregate Housing Development Alternatives Iowa Theater Type Problems Northside Lighting Project Report Housing Alternatives Energy Conservation Measures Funding Program Newspaper Vending Machines Unrelated Roomers - Proposed Zoning Ordinance Amendment City Plaza Fountain Barrier Comprehensive Economic Development Program Housing Inspection Funding Policy Willow Creek Park Sidewalk (CIP) North Dodge/Old Dubuque Road Project (CIP) Kirkwood Avenue Signalization Study (CIP) /3 TIMtfABLE FOR SATURDAY, JANUARY 12, 1985 COUNCIL REVIEW SESSION ON FY86 PROPOSED BUDGET LIBRARY - ROOM A 8:00 AM -12:30 PM 8:00 Budget Introduction 8:15 Police: Administration Patrol Criminal Investigation Records & Identification Crossing Guards Animal Control 9:00 Transit 9:15 Airport 9:30 Housing R Inspection Services i Administration Building Inspection Fire Prevention & Safety Inspection Assisted Housing 10:15 Fire 10:45 Senior Center 11:00 Library 11:20 Parks d Recreation Department: Government Buildings CBD Maintenance Forestry Cemetery Recreation Parks Administration 12:15 Human Relations 12:20 City Attorney /3 I TIML.ABLE FOR SATURDAY, JANUARY 19, _.d5 COUNCIL REVIEW SESSION ON FY86 PROPOSED BUDGET LIBRARY - ROOM A 8:00 AM -1:00 PM 8:00 City Council 8:10 Civil Rights 8:20 City Manager: City Manager Energy Conservation Broadband Telecommunications 8:40 Equipment Maintenance Service 8:50 City Clerk 9:00 Planning & Program Development Department: Administration Urban Planning JCCOG COBG 9:20 Finance Administration Accounting Purchasing Treasury Word Processing Risk Management i Parking 9:40 Public Works Administration Engineering Traffic Engineering Street System Maintenance Pollution Control Water Refuse Landfill 10:00 Capital Improvements Program /3 i 8 CSF 1OWE CITY CITY ' 4 (319)356-5000 CMC CENTER 410 E. WASHINGTON ST. IOWA CIlY, IOVt.A X22 O (3 December 27, 1984 The Honorable Arthur Small State Senator (37th District) 427 Bayard Iowa City, Iowa 52240 Dear Senator Small: Enclosed please find a copy of the agenda for your meeting with the City Council Legislative Committee on December 31, 1984. This meeting will be held in the Swan's Restaurant in the Holiday Inn. Also enclosed is a copy of a memorandum from the Assistant City Manager which contains information elaborating on those items listed an the meeting agenda. This list of concerns, as approved by the City Council, outlines our major priorities for the legislative session. I appreciate your willingness to meet with the Legislative Committee to discuss these issues and I look, forward to our continuing communications and Cooperative efforts during the upcoming session. If I can provide further information or answer any questions you may have prior to the meeting, please do not hesitate to contact me. Sincerely yours, John McDonald Mayor bdw/sp Enclosures cc: Kate Dickson William Ambrisco City Manager Assistant City Manager City Clerk /I/ E AGENDA MEETING OF CITY COUNCIL OF IOWA CITY with AREA LEGISLATORS Monday, December 31, 1984, 7:30 A.M. Holiday Inn 210 South Dubuque Street Iowa City, Iowa Swan's (Dining Room) 1. General discussion of upcoming legislative session. 2. Discussion of issues of concern to Iowa City, including: a. Local option taxes. b. Fair play/mandated costs. c. Municipal assistance. d. Scope of collective bargaining. e. Security for City funds on deposit. f. Open meetings law. g. Liquor/beer promotional specials. h. Civil Service reform. i. World Trade Center. j. Expansion of tax abatement eligibility criteria. k. Increased local control over tax abatement incentives. 1. Public records law. m. Mobile homes/manufactured housing. n. Veteran's preference. o. Wastewater treatment requirements. 3. Discuss other issues of concern to City or to legislators. 4. Other business. 5. Adjournment. MMAORAND JM Date: December 21, 1984 To: City Council Legislative Committee From: Assistant City Manager Re: Issues of Concern for 1985 Legislative Session The following list of issues can serve as a basis for your meeting with area legislators on December 31, 1984. It will be mailed to them along with an agenda for that meeting. 1. Local option taxes - This would involve enabling legislation to allow municipalities more flexibility in implementing local taxes, generally with citizen approval. 2. Fair play/mandated costs - This requires the legislature to carefully examine the financial impact on governmental subdivisions of each piece of legislation and, where necessary, to provide financial resources for meeting new expenses incurred as a result of the enactment of such legislation. 3. Municipal assistance - We should encourage the legislature to continue this program. 4. Scope of collective bargaining - We should continue in our strict opposition to any legislation which would broaden the scope of mandatory subjects for bargaining. 5. Security for City funds deposited in banks/savings and loan associations - We should support either restoration of the sinking fund concept or corrective legislation which would make the system for pledging of assets by banks and savings and loans more workable for both cities and finan- cial institutions. 6. Open meetings law - We should support further modification to allow for closed sessions to discuss strategies in all negotiations (such as local franchise negotiations) and not just labor negotiations. 7. Liquor/beer promotional specials - We should raise this as an issue of concern in our discussions with area legislators. 8. Civil Service reform - We should take a position in support of revising or repealing the current antiquated Civil Service statute and encourage substitute legislation more compatible with modern personnel practices and collective bargaining mandates. 9. World Trade Center - We should discuss with area legislators the poten-- tial funding sources for this project. �T i a 10. Expansion of tax abatement eligibility criteria - Such expansion could be in the area of tax abatement considerations for certain commercial devel- opment which is currently ineligible. 11. Increased local control over granting of tax abatement incentives - We support a tax abatement policy which allows local government to offer this incentive on a more selective basis if such selectivity is deemed desirable locally. 12. Public records law - This would involve the exclusion as public records of certain working documents or of written materials provided for the purpose of discussion in executive session, as well as written documents relating to matters which involve a citizen's right to privacy such as civil rights complaints and investigations, job applications, etc. 13. Mobile homes/manufactured housing - This 1984 legislation should be modified to allow restriction of the placement of mobile homes through zoning regulations. 14. Veterans' preference - We should support the removal of absolute veter- ans' preference and its replacement with a limited preference considera- tion such as a point system. 15. Wastewater treatment requirements - We should stress to our legislators the dilemma we face in having lost our funding eligibility until 1988 or 1989 while still being required by the Water, Air, and Waste Management Commission to meet its previously established 1988 effluent standards. These standards should be relaxed or extension for compliance should be granted. Please contact me if you have other questions or concerns regarding this matter. bdw/sp cc: City Council City Manager l/ CITY O. IOWA; CITY CP,/'C CPNER :110 F c1 ICTA'A, C "TV In\N December 19, 1984 Mr. David Wooldrick, President Iowa City Community School District R.R. 5 P.O. Box 37 Iowa City, Iowa 52244 Dear Dave: The purpose of this letter is to bring to your attention an opportunity which I fear may have been overshadowed in recent communications between the City and the School District. The City continues to take a very active interest in promoting the utilization of local access potential which exists as a part of the Iowa City cable television system. Recently connunications initiated by Mr. Terry to Dr. Cronin, and later correspondence from Mr. Terry to you, were both for the purpose of bringing to the attention of the Iowa City Community School District the possibility of having West High School wired for cable service at a fraction of the previously stated cost. Heritage Cablevision is prepared to provide service to West High at a hookup cost of approxi- mately $70. The previous estimate was $1500. West High is one of those facilities included in the original franchise agreement as a priority for cable service. Mr. Shaffer's and Mr. Terry's communications, initiated on behalf of the Broadband Telecommunications Commission, were for the purpose of bringing this opportunity to your attention, and surely not to create any furor or friction between the City and the School District. I am confident that we share a common interest regarding the potential benefits to be derived from the use of local access facilities. Mr. Terry has contributed a great deal to the City through his involvement with the Broadband Telecommunications Comnission as well as his personal commitment to local access and quality cable service. I regard his past and present contributions as invaluable and I recognize his personal commitment to strive for further achievements in this area. The entire Commission is committed to this concept and would like to see the school district take advantage of this service at West High. However, we all realize that this decision rests solely with the School District. Ir i i I� t i I I I 1 I I i I I i i I i I I Mr. David Wooldrick December 19, 1984 Page 2 I hope that this letter provides some additional clarification regarding the City's concerns and intentions for the promotion of local access, as well as the role of the Broadband Telecommunications Commission in advocating for such use by various community institutions. It is my understanding that representatives from Heritage Cablevision will be contacting you regarding this matter. Please be assured that the City is prepared to assist you, if possible, if you choose to pursue this matter further. Sincerely, John McDonald Mayor cc: City Council Broadband Telecommunications Commission Drew Shaffer David Cronin dh/sp /6- au4 lGaz "_1 0 lows City • Iowa K R N �•,''I December 20, 1984 Dear Chamber Member: Our bus trip to Des Moines is coming January 30th for "Iowa City Night"... (It's not just a Pretty Place). We plan to leave Iowa City at 3:00 p.m. in the afternoon of the 30th from the north end of the K -Mart parking lot on Hollywood Blvd. You may leave your car there for our return before midnight. The reception is being held at the Botanical Center in Des Moines, Iowa from 6:00 - 8:810 p.m. The Chamber will provide wine and beer for all those attending and hors d'oeuvers will also be served. A cash bar will be available for other beverages. We will provide a box dinner on the trip home at 9:00 p.m. Some members of the Johnson County Landmark Jazz Band will be with us for some background entertainment in Des Moines. In fact, they may join us on the bus as well. The Public Relations and Legislative committees will be holding a briefing in January for all those planning to make the trip. We will outline the issues and the items of interest td the Iowa City area at that time. In this way, you can have something to talk about once we get face to face with the legislators. To make your reservations for this trip you must call the Chamber office (337-9637) and tell them to bill you for $25.00. That will cover everything outlined above. We have limited seating so it is a first come first seat basis. Hope you can join us for this FIRST "Iowa City Night" and look forward to a very educational evening on January 30th. Singly, ' RoyJ� is Chain Public Relations Committee Greater Iowa City Area Chamber of Commerce RJ:jt Greater Iowa City Area Chamber of Commerce . P.O. Box 2358 Iowa City, Iowa 52244 (319) 337.9637 14 %:ity of Iowa City MEMORANDUM DATE: December 28, 1984 TO: City Council FROM: Lorraine Saeger RE: Invitation for Year Ender The City Council and staff are invited to the Coralville Year Ender to be held on Monday, December 31, between the hours of 4:00 and 6:00 P.M. The location is at the Abbey Inn, lower level. 17 'MY of Iowa City -- MEMORANDUM Date: December 20, 1984 To: Weal Berlin and City Council From: Chuck Schmadeke C/1•// Re: Storm Sewer and Sanitary Sewer work along Whiting Avenue The storm sewer work being performed by Public Works adjacent to 515 Whiting Avenue is for the purpose of correcting an erosion problem caused by the City's storm sewer system and preventing stormwater from washing out a sanitary sewer main. In addition, Public Works will be repairing a sanitary sewer main located south of Whiting Avenue where erosion has taken place and stormdater is entering the sanitary sewer system. bdw3/6 t f i j i I i i i I i I I <^ity of Iowa City MEMORANDUM Date: December 20, 1984 To: City Council and City Manager From: Frank Farmer, City Engineer( ,,;�� Re: Storm Water Runoff from Law Building Site The excess water from the Law Building site which recently caused ice on Grand Avenue and Riverside Drive was caused by the contractor's pumping out the basement of the law building onto Grand Avenue. The inlet on the south side of Grand Avenue was plugged as a result of the contractor's work thus forcing the water onto Riverside Drive. The inlet on Grand Avenue has since been cleaned out by the contractor. The roof drains, basement drains and parking lot inlets around the law building are designed to flow into an internal storm sewer system which is connected to the existing storm sewer system on Grand Avenue. The Law Building site drainage system was connected to the existing storm sewer system on Grand Avenue this week and should not cause further problems. bj4/3 i9 ..Ity of Iowa City MEMORANDUM DAiiI December 18, 1984 TO: Iowa City City Council FROM: City Clerk Marian K. Karr REI Class B Liquor Sunday Sales/Conditional Approval FOR YOUR INFORDIATION--Conditional approval was given at the 8/14/84 meeting to Mid -City Hotel Associates, 210 S. Dubuque Street for Class B Liquor Sunday Sales permit. They have submitted after the 90 -day period, the required information which allows them to retain their permit. .2.0 HIGHWAYS: INF. 2B • U. 3. 70 • IOWA I41 .MBCR LEAGUE OF IOWA MUNICIIA LITICB AF ^ /FO CITY WATER G SANITARY SEWER WLfFN SLOAN, IOWA 51055 CITY HALL -PHONE 428.3348 December 21, 1984 Dear ..Alar, K+.uFilYO bars, i {'>aint personal, On Jame 29, 1984, Sloan, Iowa received notice by the lowi Defurtiment of Water, Air, and Waste Mwagoett, that we had 6 months to prepare a Plan of Action to meet wastewater effluent. Our Plan is now aoeg sw. It camas a $233,000.00 price tag. It will be submitted as a rehab- ilative plan. As us all know, theca preparations are subject to appcwal or rejection by to ONW. The Sloan City Cbancil is in agreement. with the Federal Clean Water Act wherein higher effluent levels have been sat and grants have been made available to ao®mities on a psicritiee basis. However, the DMFM's recent method of achieving this is methical and unacceptable. Sloan is situated in Woodbury Camty. hbodbm}y County is the third largest county in the State of Iowa. Slomn has the highest water and sewer hills in this county. Mile most of the mmicipalities arauld have been failing, we an vary pccud we haw been slowly grmdng. The impact of am steeper sear rates could adversely affect this. We feel that if the DWNi4 is allowed to farce this issue, each City which has employed a Plan of Action should be given the very highest priority for all Federal and,Sttte Grants to accomplish Hair effluent upgrading. We =go each and every City who have the same oxxam to contact your legislator as scan as possible. Sir"Vely r Gaty�c�e<� Mayer City of Sloan Sloan, Ima C-21 i i a HIOHWAYO: INT. 29 • U. 8. TB • IOWA 141 AMBER LEAGUE OF IOWA MUNICIFALIIMS AP,.. .410 CITY WATER A lANITANY SEWER SLOAN, IOWA 51055 CITY HALL -PHONE 428.3348 This sasr letter ws sent to the following oca ss"ies — the ars who received a notice free the Ia+a Department of Water. Air and waste to a PlOf ACtiai to meet wastewater affluent. an 14MOP Wt SW=it Nadrdd Toledo Dallas Canter Dike Dikey Nevada lello99 �� MNocausla Rule d GWM AlhaLt City Afton 1: Fulton University Park Dysart Jam* Oelwein Calmar Nv Siera� Lrstm Noll Sloan Eariville Cher TAM Nora Springs Britt lana City Feet Bead Laporte city Namt plawant Stats Outer LIttle Bout Siam Rapids 12/ i a MILLARD WAREHOUSE \� . 1194 . I=RENFRO ORCLE . OMAHA NEW"KA6l137 . H0ZJ MZ NA December 20, 1984 RE 406 Mr. Neal Berlin City Manager City of Iowa City, Iowa Civic Center .. Iowa City, IA 52240 RE: Approval of the Iowa Code Ordinance 427B Dear Mr. Berlin: I want to thank you and the City Council for the prompt and professional attention you've given our request to pass the Iowa Code Ordinance 427B. As one of the newest members to the Iowa City Business Community it really helps to know that one can get prompt action on a request when needed. I also wanted to mention again in writing that any type of "Business Edge" Iowa City is able to provide for any local company is extremely important today. Whether we are looking at last months profit and loss statement, projecting next years expenses or soliciting new business for our plant, every penny of todays operational expenses must be considered. In our business, as is true in most, a few incentives today can make the difference in multi-million dollar decisions for years to come. Millard Warehouse is very pleased to be a part of the Iowa City Community. Today the advantages of doing business in our community are many, and that is what we sell to our customers. How we maintain that competitive busi- ness edge for tomorrow is all of our responsibilities. Thank you again, for your time and cooperation in this matter. Sincerely, Timothy A. Jackes Executive Vice President TAJ/mab cc; Mr. Ray Muston, President, First Capitol Development DENISON, IA • DES MOINES, IA • FRIONA, TX • GRAND ISLAND, NE • IOWA CITY, IA • LINCOLN, NE • OMAHA, NE K 'Z— Regents OK 1 st step z c�.ZC , ze vft . i Y D.M. group plans ISU industrial park AMES (AP) — The first step to achieving an Ames -Des Moines business corridor was approved Thursday by the State Board of Regents. Officials from Iowa State Univer- dty, Des Moines and Ankeny have been discussing the Idea of a ZZmpemtive venture on university since early spring. The plan is to develop the Ankeny Research Farm into an Industrialcommemial The research farm has about 1,600 acres and was donated to ISU in 1917. Four hundred acres are wed by the Des Moines Area Community College and the ret Is used for agricultural resew& proved 7bu d sgr, the • regents .p proved a plan that would allow a Des Moimea-Ankeny corporation to work with ISU to develop a core• mercW-Industrial park on the land. A Des Moines Chamber of Com - memo representative said the park would provide a long-awaited link between two of Iowa's most Impor• tent dues. We have been talking about this corridor Idea for years," said Mark Threlkeld of Des Moine. "This will allow us to combine agricultural. Industrial and economic reeuurrxe for the good of all." THE LAND had been discussed e a possible site for a food center to complement the World Trade Can• ter proposed !or Dee Moines. Reid Crewfmrd, L'sf t to the president at ISU, said the develop- ment proposal would not Interfere with that plan. Crawford said ■ consultant would not have recom- mendations for the land until after the meat legislative session, so lawmakers could still negotiate for the land during that session U they wished. After the land Is divided into tracts for We, the university would receive at least the appraised value of the land. A Des Molnes•Ankeny corporation would negotiate uses for the land, but the board would have to approve all the Wes. The board also approved a re - quart by ISU officials to acquire and renovate the Alumni Rall on the Ames campus, u ■ cost of fit million. ISU received permission to ac- quire the building and hire an architectural firm to develop plans to use It for student services, and possible computerized student reg- istration. A BUILDING program for 1999• 1995 also was approved by the regents. Total cost of the proposals would be 5339,399,000. The most ambitious program Is at Iowa State University, where 11 new construction projects are Tamed for the nart decade. Those Include buildings for home econom- ics, genetics, animal research, swine nutrition, management research. computer and mathematic science. blotechnolgy, engineering research,, town englteering, College of De- sign, and fare service education. The University of Iowa wants new engineering and business adminis- tration buildings and an addition to the pharmacy building. The Univer- sity of Northern Iowa is proposing ■ new classroom-offim building; a museum; a library addition; and a health, physical education and rec- reation addition. The proposals will be presented to the Legislature in January, when funding is decided. The Legislature also will be urged to introduce legislation that will keep applications for ppblic employ- ment out of public records. The regents are pushing the idea knowing that ISU president W. Robert Parks will reach mandatory retirement age of 70 in June 1916. A regents' memo said the law would. reduce "the chances of withdrawal or other embarrassment" to candi- dates for state Jobs. 0?3 I VS ° m T w TH F 5 LOAM -Staff Meeting BAM-Magistrate HOLIDAY (Conf Room) Court (Chambers) % 8:30AM-Housing LOAM -Staff Mtg BAM-Ma istrate g Appeals Board (Public Library) (Conf Room) 2PM-Senior Center 8AM-Magistrate Court (Chambers) 8AM-Council Budge Court (Chambers) 9:30AM-Housing Comm (Senior Ctr) Session Comm (Public Lib •30PM-Board of (Public Library, 3PM-Police/Fire Wellne s Task 4PM-Urban Environ Adjustment (Chamb 7:Chambers) Co Room A) Force Conf Rm) Ad Hoc Committee 7PM-Parks 6 Rec (Chambers) A) (Aec Ctr,Ee Comm (Rao Center) iRim 6�p3u0 CI plCh�mber )7P3e M-Histon1Co 7•o0 -In o /G /7 8AM-Magistrate10AM-Staff BAM-Broadband Meeting Room) BAM-Council Budge g Court (Chambers) Telecommunicatio 9 (Conf Session 6:30PM-Informal Comm (Chambers) (Public Library, Council (Chamb) 3:30PH-CCN (Public Council Chambers Council Chambers Council Chambers Room A) 7:30PM-Informal Library) closed for closed for closed for P&Z (Senior Ctr) 7:30PM-Council painting painting painting (Chambers) 7:30PM-Formal P&Z (Senior center) ao al a;L a3 .2 Pe 8AM-Magistrate (Chambers) 4PM-Urban Environ LOAM -Staff Meeting (Conf Room) BAM-Magistrate Court (Chambers) Court Ad Hoc Committee (Rec Center,Rm A) 4PM-Library Board 6:30PM-Informal (Public Library) Council (chamber.-) ) 7 2f 29 30 -3 8AM-Magistrate LOAM -Staff Meetin Court (Chambers) (Conf Mom) BAM-Magistrate Court (Chambers) 6Counciln(Chamber 7(Chamberejcil 7:30PM-Human Right Comm (Senior Ctr) t' I L EVALUATION OF NORTH SIDE STREET LIGHTING PROJECT PHASE II FINAL REPORT December 1984 Submitted to Iowa City Council By James P. Curry, Ph.D. Research Consultint I a5 !I . . . 1 I I . . . 1 ' � I f I ' � I i I i � I � � j i i I Methodology . . . . . . . . . . . . . . . . . . . . . . . . . . 9 The Community Survey . . . . . . . . . . . . . . . . . TABLE OF CONTENTS page EXECUTIVE SUMMARY . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Phase I Conclusions . . . . . . . . . . . . . . . . . . . . 1 Summary of Results: The 1982-83 Community Surveys . . . . . . . 2 Summary of Results:.ICPD Complaints . . . . . . . . . . . . . . 4 Phase II Conclusions . . . . . . . . . . . . . . . . . . . . . 5 INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Methodology . . . . . . . . . . . . . . . . . . . . . . . . . . 9 The Community Survey . . . . . . . . . . . . . . . . . . . . 9 ICPD Complaint Data . . . . . . . . . . . . . . . . . . . . 10 RESULTS: THE 1982-83 COMMUNITY SURVEYS . . . . . . . . . . . . . . . 11 Summary of Results . . . . . . . . . . . . . . . . . . . . . . 28 RESULTS: ICPD COMPLAINT DATA . . . . . . . . . . . . . . . . . . . . 31 Summary of Results . . . . . . . . . . . . . . . . . . . . . . 67 RESULTS: RVAP DATA . . . . . . . . . . . . . . . . . . . . . . . . . 69 as 1 B o, LIST OF TABLES Table page 1. Characteristics of the Community Survey Samples: 1982-83 . . . . 12 2. Attitudes Toward Crime and Safety in Neighborhood by Area: 1983 Community Survey . . . . . . . . . . . . . . . . . . . . 14 3. Percent Change in Attitudes Toward Neighborhood Crime and Safety by Area: 1982-83 . . . . . . . . . . . . . . . . . . . 16 4. Attitudes Toward Street Lighting by Area: 1983 Community Survey . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 5. Percent Change in Attitudes Toward Street Lighting by Area of Residence: 1982-83 . . . . . . . . . . . . . . . . . . . . 19 6. Percent Who Were Victims of Incidents Occurring in Neighborhood During Previous Twelve Months by Type of Incident and Area: 1983 Community Survey. . . . . . . . . . . 20 7. Percent Change in Self -Reported Victimization by Type of Incident and Area: 1982-83 . . . . . . . . . . . . . . . . . 21 8. Percent Who Knew Victims of Incidents Occurring in Neighborhood During Previous Twelve Months by Type of Incident and Area: 1983 Community Survey. . . . . . . . . . . 22 9. Percent Change in Knowledge of Victims in Neighborhood by Type of Incident and Area: 1982-83 . . . . . . . . . . . . . 23 10. Percent Saying Incidents Have Been Frequent Problem in Neighborhood During Previous Twelve Months by Type of Incident and Area: 1983 Community Survey. . . . . . . . . . . 25 11. Percent Change for Those Saying Incidents Have Been Frequent Problem in Neighborhood by Type of Incident and Area: 19 82- 83 . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 12, Frequency of Going Out at Night by Area: 1983 Community Survey. . . . . . . . . . . . . . . . . . . . . . . . . . . 27 13, Usual Mode of Transportation When Going Out At Night by Area: 1983 Community Survey . . . . . . . . . . . . . . . . . 28 A5_ 14. Frequency Distribution of Complaints to ICPO: January, 32 1981 -June, 1983 . . . . . . . . . . . . . . . . . . . . . 15. Type of Incident by Area Where Incident Occurred . 34 16. Time of Day When Incident Occurred by Area . 35 17. Number of Complaints and Percent Change' by Month and Area: 36 Total Incidents . . . . . . . . . . . . . . . . . . . . 18. Trend for Nighttime Incidents As a Percent of Total 40 Incidents by Month and Area . . . . . . . . . . . . . 19. Three -Month Moving Averages by Month and Area: Total 42 Incidents . . . . . . . . . . . . . . . . . . . . . . 20. Three -Month Moving Averages by Month and Area: Nighttime 45 Incidents Only . . . . . . . . . . . . . . • • • • • 21. Annual Percent Change in Number of Complaints by Month and 48 Area: Total Incidents . . . . . . . . • • • • • • • • • • ' 22. Annual Percent Change in Number of Complaints by Month and 49 Area: Nighttime Incidents Only . . . . . • • • • • • • • 23. Annual Percent Change in Number of Complaints by Quarter and 50 Area: Nighttime Incidents Only . . . . . . • . • • • • • 24. Linear Regression Analysis of Frequency of Complaints by 52 Period•and Area . . . . . . . . . . . . . . . . . 25. Quarterly Trends for Offenses Against Persons by Area 55 26. Quarterly Trends for Burglary by Areal 57 27. Quarterly Trends for Theft by Areal . . . . . • • . • • • . • . 59 28, Quarterly Trends for Property Damage by Area 61 29. Quarterly Trends for Public Disorder Incidents by Area' 63 30. Quarterly Trends for Suspicious Activity Incidents by Areal . . 65 31. Annual Trends in RVAP Crisis Calls• . . . . . . . . . . . . . . 69 -iv- ca ,5 LIST OF FIGURES Figure page 1. Map of Study Areas . . . . . . . . . . . . . . . . . . . . . . . 8 2. Trend for Total Incidents by Month . . . . . . . . . . . . . . . 37 3. Trend for Nighttime Incidents by Month . . . . . . . . . . . . . 38 4. Trend for Nighttime Incidents by Month as a Percent of Total Incidents . . . . . . . . . . . . . . . . . . . . . . . . . . 41 5. Trend for 3 -Month Moving Average by Month: Total Incidents . . . 44 6. Trend for 3 -Month Moving Average by Month: Nighttime Incidents . . . . . . . . . . . . . . . . . . . . . . . . . . 47 7. Trend for Offenses Against Persons by Quarter . . . . . . . . . 56 B. Trend for Burglaries by Quarter . . . . . . . . . . . . . . . . 58 9. Trend for Thefts by Quarter . . . . . . . . . . . . . . . . . . 60 10. Trend for Property Damage by Quarter . . . . . . . . . . . . . 62 11. Trend for Public Disorder Offenses by Quarter . . . . . . . . . 64 12. Trend for Suspicious Activities by Quarter . . . . . . . . . . . 66 - v - as EXECUTIVE SWIARY This report presents the results of the empirical analyses conducted for Phase II of the North Side Street Lighting Project. Phase I included the assessment of baseline data from a community survey and police complaints for the period prior to the installation of the street lights (January 1981 -April 1982). Phase II includes a followup community survey and additional police complaint data for the period subsequent to the installation of the street lights (May 1982 -June 1983). Three areas were included in the study: the North Area, the Central Area, and the South Area. The North and Central Areas received additional street lighting and may be regarded as "experimental" areas. The South Area did not receive additional street lighting and may be regarded as a "control" area. This Executive Summary contains summaries of the findings from the data analyses and conclusions drawn from those findings. In addition, the conclusions from the Phase I report are briefly restated. The body of the report contains a description of the methodology, results of the data analyses, and summaries of the findings. Phase I Conclusions The results of the first community survey conducted during June 1982 clearly showed a strong relationship between the improvements in street lighting and citizen's attitudes toward street lighting. Residents of the South Area, where the street lighting was not improved, consistently held more negative attitudes toward the adequacy of street lighting in their neighborhood and felt that improved street lighting would result in greater safety and police effectiveness. Respondents' feelings concerning street lighting were not related to perceptions of crime or fear for personal safety. Attitudes concerning these topics did not differ by area of residence. The data did indicate, however, that residents of the South Area were less likely to walk when they go out at night, Respondents' self -reports of victimization, knowing victims, or perceived frequency of various types of incidents did not show strong variation across the three areas. The Phase I analyses also indicated that whatever may have been the relative inadequacy of street lighting in the North Area, it was not related to strong differences in the frequency of different types of incidents. The community survey and the police complaint data both reflected a high degree of similarity between the North and South Areas otS in terms of residents' perceptions of incidents as well as those reported to the police. This result held true for the relative frequency of different types of incidents, the time of occurrence, and the location of occurrence (inside versus outside). Summary of Results: The 1982-83 Community Surveys 1. The characteristics of the respondents to the 1983 survey were very similar to those of the 1982 respondents. This suggests that the survey sample procedure obtained respondents from the same population in 1982 and 1983. About one fourth of the respondents, regardless of their area of residence, felt that their neighborhood had a higher crime rate than other areas of Iowa City. However, residents of the North Area were more likely to disagree with this statement and less likely to have no opinion than the residents of the Central and South Areas. In addition, residents of the North Area were less likely to feel that the crime rate was increasing in their neighborhood than the residents of the other two areas. With regard to questions concerning feelings of personal safety, there were no statistically significant differences by area of residence. About two fifths of all respondents said they were afraid to walk alone on the street, about one fourth felt that a woman is safe alone after dark on the streets of their neighborhood, about three fourths would seek help from their neighbors if attacked an the street, and approximately three fourths feel that people in their neighborhood are safe in their houses at night. 3. Residents of the North Area were less likely to feel that the crime rate was increasing in their neighborhood in 1983 than in 1982. They were also more likely to feel that people in their neighborhood were safe in their houses at night. Thus, there is some evidence that the perceptions of the residents of the North Area had become more favorable during the year following the installation of the street lights. However, there was a significant degree of change in the attitudes of the residents of the South Area also. There were no statistically significant changes in the attitudes of Central Area residents between 1982 and 1983. In short, the data suggest that while North Area residents felt there was less crime in their neighborhood, residents of the South Area felt safer in their neighborhood in 1983 than in 1982. 4. In general, residents of the North and Central areas were more likely than South Area residents to feel that their street lighting was adequate. Thus, the effect of the street lighting program on the attitudes of area residents was clearly evident one year later. However, residents of the South Area were less likely to feel that their street lighting should be improved or as thatimprovedstreet lighting would improve safety in 1983 than in 1982. Residents of the North Area were less likely to report being victims of robbery than the residents of the Central and South Area. However, residents of the North and Central Areas were more likely to report being victims of window peeking than residents of the South Area. In addition there was very little change between 1982 and 1983 in the levels of self-reported victimization. Central Area residents were more likely to report being victims of theft in 1983 than in 1982. Overall, the patterns of self-reported victimization do not provide strong evidence for an effect of the street lighting program on the types of incidents included in the survey questionnaire. 6. In the 1983 survey, residents of the North Area were less likely than others to report knowing victims of property damage incidents or harassment. In addition, they were less likely to ! - report knowing victims of burglary, robbery, and window peeking in 1983 than in 1982. Among residents of the Central Area, there I was a 13% increase in the proportion who said they knew a victim of theft. Among residents of the South Area, there was a 12% idecrease in the proportion who said they knew a victim of burglary. In general, the responses concerning knowledge of ! victims supports the view that the street lighting program had an affect on certain types of incidents (harassment, property damage, window peeking) in the North Area but not in the Central Area. i 7. The responses to a question concerning the frequency of certain types of incidents provide virtually no support for an effect of the street lighting improvements. In the 1983 survey, the only statistically significant difference was for the frequency of auto accidents; residents of the South Area were less likely to say that auto accidents were a frequent problem in their neighborhood. However, residents of the North Area were less likely to say that window peeking was a frequent problem in 1983 than in 1982. B. There were no statistically significant differences'among the residents of the three areas in terms of the frequency of going out at night or the mode of transportation used. Thus, even though residents of the South Area were more likely than others to express negative attitudes concerning their street lighting, this apparently does not influence their behavior as measured by the survey. This finding is consistent with the fact that residents of the South Area also were not more likely than others the express concern for their personal safety in their neighborhood. as Summary of Results: ICPD Complaints Examination of month-to-month changes in the number of complaints received by the ICPD revealed a sharp decline in all three areas immediately after the installation of the street lights. Since this decline was evident in the South Area, where no additional street lights were installed, it seems unlikely that it was related to the street lighting program. However, the monthly level of incidents in the North Area remained relatively low during subsequent months, This latter finding suggests that the street lighting may have had a moderate effect on incidents within the North Area only. 2. The patterns found for three-month moving averages for each area further support the findings discussed above. These data show that levels of incidents in the Central Area tended to remain high during the months following the street light installation although there was a substantial decrease in the fall of 1982. It is also clear that the number of incidents in all areas increased toward the end of the study period (June 1983). This suggests that the effect of the street lights in the North Area may have been short term in nature. However, even though the level of incidents in the North Area increased during the spring of 1983, it remained substantially below the level which occurred just prior to the installation of the street lights. Regression analyses of the pre- and post -installation linear trends in the three areas were also undertaken. These analyses showed that complaints in the North Area exhibited a moderate upward trend before April 1982 and a moderate downward trend subsequently. Complaints in the Central Area showed a moderate upward trend which was followed by a weak downward trend. In the Central Area, there was a moderate upward trend followed by a strong upward trend. Thus, these data also support the inference that the effects of the street lighting were moderate in strength and were restricted primarily to the North Area. 4. Analyses of trends for particular types of incidents suggested that the street lighting may have affected burglaries, suspicious activities, and, to a lesser extent, thefts. In the North and South Area, burglaries exhibited a generally donward trend after April 1982. In the South Area, there was an increase in burglaries which was not apparent in the other two area. However, the downward trend in the North and Central Areas was apparent prior to April 1982 and is based on a small number of incidents. Thus, the trends for burglary do not provide strong evidence for an effect of street lighting. 5. Complaints concerning suspicious activities in the North and Central Areas declined during the post -installation period. In the North Area, however, there was an increase in the second quarter of 1983 to pre -installation levels. Suspicious activity complaints also decreased in the South Area so the evidence for an effect of street lighting is not clearcut. V?�� With regard to thefts, the number of incidents in the North and Central Areas was very high about the time that the street lights were installed. However, thefts declined substantially during the latter months of 1982 and tended to remain low thereafter. In the South Area, the number of thefts was more or less constant during the study period. Altough thefts in the North Area increased during the second quarter of 1983, the trends for theft provide the clearest support for a possible effect of the street lighting program. 7. The trends for offenses against persons, property damage, and public disorder offenses did not exhibit trends which would indicate an effect of street lighting. Although public disorder offenses declined sharply in all areas just after the installation of the street lights, they rose to relatively high levels again in the second quarter of 1983. Since a majority of public disorder incidents involve complaints about loud parties, it is unlikely that this type of incident would be affected by street lighting. Phase II Conclusions The results of the 1983 community survey showed that the street lighting program had a strong effect on citizens' feelings about the adequacy of street lighting in their neighborhoods one year after the lights were installed. In addition, residents of the North Area were less likely to feel that their neighborhood had a high crime rate or that crime was increasing in their neighborhood. While there was no difference in feelings of personal safety across the study areas, residents of the South Area, where no additional street lights were installed, clearly felt more secure in their neighborhoods in 1983 than in 1982. Citizens' experiences with crime in their neighborhoods generally did not appear to be greatly affected by the street lighting program. However, residents of the North Area were less likely than others to know victims of vandalism and harassment in their neighborhoods. In addition, there was a 12% decline between 1982 and 1983 in the proportion of North Area residents who knew victims of window peeking. This suggests that the street lighting may have had a moderate effect on certain types of incidents within the North Area. In summary, the street lighting program had a clear, positive effect on citizens' feelings concerning the quality of lighting in their neighborhoods. In addition, there may have been a moderate reduction in certain types of incidents (vandalism, harassment, window peeking) which occurred only in the North Area based on responses to the 1983 survey. Examination of trends for 5,373 complaints received by the ICPD during the 30 -month study period suggested that the effect of the street lighting program on crime and other incidents was moderate in strength, as was restricted primarily to the North Area, and may have been short term in nature. After the installation of the street lights in April 1982, complaints in the North Area declined until early 1983 when they began an upward trend. By the end of the study period, however, the level of complaints in the North Area remained below the peak level which was attained at the time the lights were installed. In the Central Area, complaints declined immediately after the lights were installed, but increased to their highest levels shortly thereafter. In the South Area, complaints also declined during the latter part of 1982 but increased substantially during early 1983. Trends in the levels of complaints differed considerably for various types of incidents. The trends for theft and suspicious activities showed the clearest evidence for a possible effect of street lighting. In the North Area, thefts declined substantially after the second quarter of 1982 although the overall levels remained high when compared to the pre -installation period. In the North and Central Areas, complaints concerning suspicious activities declined substantially during the post -installation period and generally remained at Low levels despite some increases in 1983. Complaints concerning burglary also declined in the North and South Areas during the post -installation period. Although a pattern of decreasing burglaries was evident prior to April 1982 in all three areas, the level of complaints continued to decrease only in the North and Central Areas while it increased in the South Area. The results of this study lead to two major conclusions which have implications for public policy. First, it is clear that the most important effect of the street lighting program was in the area of the ,,quality of life." While it can not be said that feelings of personal safety were strongly influenced, it is clear that other perceptions concerning crime and street lighting were changed in a positive manner by the street lighting program. In this sense, the street lighting program enhanced the quality of life for residents of the North and Central Areas. Second, an impact of the street lighting program on "objective" levels of incidents which result in complaints to the police was not strongly supported. Nevertheless, the trends observed in this study suggest that there may have been a moderate, short-term reduction in particular types of incidents, especially in the North Area. The general implication is that a public policy designed to produce substantial reductions in crime by improving street lighting may not meet this objective. However, a program designed to meet this single objective would overlook other possible benefits such as the enhancement of the quality of life in the community. as INTRODUCTION Overview In May 1981, the City Council of Iowa City approved a proposal submitted by a citizen's group known as CLASS (Citizens for Lighting and Safe Streets) which requested the installation of additional street lights in the area known as the North Side. For the purposes of this evaluation study, the North Side was divided into two areas: the North Area and the Central Area. The proposal set forth a research design for evaluating the impact of additional street lighting on the occurrence of crime and the attitudes of North Side residents. In April 1982, the installation of 109 street lights In the North and Central Areas was completed. The evaluation of the street lighting was undertaken in two phases. Phase I included the collection and analysis of data for the period prior to the installation of the street lights (January 1981 -April 1982). This analysis described differences among the study areas to establish "baseline" data for comparison with data from the post -installation period. Phase II is a follow-up analysis for a period of approximately one year after installation (May 1982 -June 1983). This report presents the results of the research activities undertaken during Phase II. Two types of data were examined for the evaluation: 1. a questionnaire survey of residents of the designated study areas (described below), and complaints received by the Iowa City Police Department (ICPD) for incidents occurring within the study areas. At the inception of the evaluation project, three areas of Iowa City were designated for inclusion in the study. The North and Central Areas are analogues to "experimental" areas since they were the only areas to receive additional street lighting during the project. The North Area is bounded on the north by Brown Street, on the south by Market Street, on the west by Clinton Street from Market to Church and Dubuque Street from Church to Brown, and on the east by Governor Street. The Central Area is bounded by Market Street on the north and Burlington Street on the south. The South Area is bounded by Burlington Street on the north and Benton and Page Streets on the south. The west and east boundaries of the Central and South Areas are Clinton Street and Governor Street, respectively. The Central Area is kept distinct from the North Area because a large portion of it constitutes the downtown area. Figure 1 presents a map of the three areas. 7 . FIGURE 1. " 1 of Study Area ,:`i1 \ 11 I I L_ 1:I—i I . - tied r' I I it 1 ,-,.-.,-, Section One: improved lighting and neighborhood safety project- Market, Clinton rosn,Governor Section Two: improved lighting only- Burlington, Clinton, Market, Governor Sectio Three: control, ,no lighting or safety projects- Page/Benton, Clinton, Burlington, Summit/Bowery/Governor 9 The South Area may be thought of as a "control" area since it did not receive additional street lighting. This area is important because it permits a more rigorous test of the effects of the street lighting improvements than would be possible without its inclusion in the study. If crime declined in the North and Central Areas but not in the South Area during the post -installation period, this would suggest that the street lighting improvements were responsible. Without data from the South Area, however, it would not be possible to determine whether the decline was part of a more generalized decrease in crime or not. Methodology The Community Survey In June 1982, a questionnaire was mailed to a sample of 50: of the residents of the three areas. The sample was obtained from the Iowa City telephone directory by using a random starting number and then selecting every other name. It had been determined beforehand that a 50% sample would yield a sufficient number of respondents from the three areas to permit a reliable statistical analysis. 2,431 questionnaires were mailed which yielded 649 useable questionnaires for a response rate of 27%. Approximately one year later, during the summer of 1983, a followup survey was conducted. The questionnaire for this survey was the same as the one used for the first survey. 2,682 questionnaires were mailed to a second random sample of residents; 521 useable questionnaires were returned for a response rate of 19:. A copy of the questionnaire is included in the appendix. The questionnaire included questions covering the following topics: 1. respondent characteristics and behaviors, 2. perceptions of crime and the effectiveness of street lighting in the area of residence, and, 3. for selected types of incidents, respondent victimization, knowledge of victims, and perceived frequency in the area of residence. The questions concerning victimization, knowledge of victims, and the frequency of crime referred to incidents which may have occurred in the respondent's neighborhood during the year prior to the survey. For the survey conducted in 1982, this time period corresponds approximately to the year prior to the installation of the street lights. For the 1983 o survey, this time period corresponds to the year following the installation of the street lights. It should be noted that the sampling procedure was not designed to obtain the same respondents for both surveys. Although some individuals may have been included in both surveys, this would be a chance occurrence. _Repeated sampling from a population is appropriate when the as , 10 purpose of the survey is to examine trends in attitudes of members of the population over time. ICPD Complaint Data Data were collected for 2,556 complaints received by the Iowa City Police Department during the period of January, 1981, through April, 1982 when the installation of the street lights was completed. An additional 2,817 complaints for the post -installation period were coded bringing the total number of complaints used for this study to 5,373. To collect these data, research assistants were provided code sheets and a coding manual to record various characteristics of incidents reported to the police. The code sheet and coding manual are included in the appendix. The characteristics which were coded include the type of incident (e.g., burglary, theft), the time of day when the incident occurred, and where the incident occurred (e.g., inside residence, outside). The data were obtained from copies of complaint reports kept on file at the ICPD which are available to news media personnel and others. For certain types of complaints, particularly theft, it was not possible to determine the exact time of day when the incident occurred. However, it was generally possible to determine whether or not the incident occurred during the nighttime or daytime. For example, thefts reported as occurring "overnight" were coded as occurring at night. All complaint code sheets were edited by the research consultant and were coded for the area in which the incident occurred. It should be emphasized that the incidents included in this report are not necessarily representative of all incidents occurring in Iowa City. Only those incidents which occurred within the boundaries of the study areas were included. In addition, incidents reported to the police do not represent arrests and; in some cases, may not represent a criminal offense. However, the frequency and nature of incidents reported to the police should be correlated with the underlying "true" crime rate and do reflect citizens' perceptions of incidents which may be criminal offenses. Certain types of incidents are not included in this study. Offenses such as shoplifting and embezzlement were excluded because they would not be affected by changes in street lighting. Although automobile accidents may be affected by street lighting, they were excluded since the primary focus of the study is on potentially criminal activity, the large number of accidents would have significantly increased the resources required for the study, and assessment of changes in automobile accidents would have required a more technically sophisticated research design (e.g., the measurement of the relationship between lighting intensity, drivers' ability to see objects, and stopping distances). Respondents to the community survey, however, were asked about their experiences with automobile accidents. as RESULTS: THE 1982-83 COMMUNITY SURVEYS In this section, the results of the analyses of the community survey data are presented. Two types of analyses were undertaken. First, responses to the 1983 questionnaire items were crosstabulated by area of residence. This analysis permits an examination of the extent to which there were differences in attitudes and perceptions across the three areas approximately one year after the street lights had been in place. Second, the percent change in responses to the questionnaire items between the 1982 and 1983 surveys was calculated and tested for statistical significance. This analysis permits an examination of the extent to which attitudes and perceptions changed in the three areas during the year after the installation of the street lights. The characteristics of the respondents to the community surveys are presented in Table 1. In both 1982 and 1983, about 45% of the respondents lived in the North Area, about one fourth lived in the Central Area, and about one third lived in the South Area. A majority were female (approximately 60%). The respondents to the 1983 survey appear to be somewhat older than the 1982 respondents. About 46% were less than 30 years old as compared to 57% in 1982. However, the most noteworthy aspect of these data is that none of these differences were statistically significant. In other wprds, the samples in each year were quite similar in terms of their background characteristics. This suggests that the survey sample procedure resulted in samples which represented the same population each year. Table 2 presents responses to questions about crime and safety in respondents' neighborhoods for the 1983 survey. The responses to two questions differed by area of residence. Residents of the North Area were more likely to disagree with the question concerning a higher crime rate in their neighborhood. However, the extent of agreement with this question was quite similar across areas. The difference was in the proportion of respondents who had no opinion. In short, respondents in all areas were about equally likely to agree that the the crime rate was higher in their neighborhoods but residents of the North Area appear to have been more certain of this opinion and were more likely to feel that their neighborhood did not have a higher crime rate than other areas of Iowa City. Responses to the question concerning an increase in the neighborhood crime rate also differed by area of residence. Residents of the North Area were less likely to agree with this question and more likely to disagree than residents of other areas. Differences in responses to other questions were not statistically significant. With regard to the total sample, about one half were not as 12 TABLE 1 Characteristics of the Community Survey Samples: 1982-83 as 1982 1983 Area of Residence Percent N Percent N North 44% 283 46% 239 j Central 24 158 22 112 South 32 208 32 169 Not ascertained 0 0 0 --1 100% 649 100% 521 I Sex Female 62% 399 58% 302 ! Male 38 246 42 216 Not ascertained 1 4 1 3 � - , 101% 649 101% 521 i ,. Under 30 57% 372 46% 238 30-39 19 124 21 108 40-49 3 20 7 35 50-59 3 17 4 20 60-69 7 44 7 37 ' 70 or older 10 68 14 71 Not ascertained 1 4 2 12 100% 649 101% 521 f Number of Persons in Household i One 29% 186 26% 135 i Two 30 196 34 175 Three 15 96 13 69 . Four 9 60 10 52 Five or more 16 105 16 83 t Not ascertained 1 6 1 7 100% 649 100% 521 as 13 TABLE 1 (Continued) University of Iowa Student 43°; 281 41% 213 Yes 56 362 58 303 No Not ascertained _-1 -_6 0 1 100% 649 99% 521 afraid to walk alone at night in their neighborhoods, about 60; felt that a woman is not safe on the streets after dark, about three fourths would seek help from their neighbors if attacked, and about three fourths felt that people in their neighborhoods are safe in their iI houses. i The percent changes in the responses to the questions concerning crime and safety are shown in Table 3. These data indicate that the responses to four questions changed significantly between 1982 and 1983. First, there was a 9% decrease in the percent of residents of the North Area who felt that the crime rate is increasing in their neighborhood. Second, among residents of the South Area, 13% fewer respondents said that they were afraid to walk alone on the streets of their neighborhood after dark. Third, the percent of residents of the South Area who would seek help from their neighbors increased by 11%. Fourth, 9% more in the North Area and 10% more in the South Area felt that people are safe in their houses in 1983 than in 1982. Thus, these data indicate that although there was some change in the attitudes of North Area residents, there was more change in the attitudes of residents of the South Area where no street lighting was installed. Although residents of the North Area were less likely to feel that the crime rate was high or increasing in their neighborhood, there clearly was a trend toward greater feelings of personal safety among residents of the South Area. Table 4 presents the 1983 responses to questions concerning street lighting. As in the previous survey, residents of the North and Central Areas generally expressed more positive attitudes toward street lighting in their neighborhoods than residents of the South Area. For example, 57: of the South Area residents said that the street lighting on their street should be improved as constrasted with 46% and 49"; of the residents of the North and South Areas. The area differences in the responses to one question were not statistically significant. This question concerned the possible influence of improved street lighting on police effectiveness. Even in this case, however, a higher proportion of South Area residents indicated a need for improved street lighting. Table 5 shows the percent change in the responses to the questions concerning street lighting. The responses to two questions changed significantly between 1982 and 1983. First, 17% fewer residents of the South Area felt that their street lighting should be improved. Second, as TABLE 2 Attitudes Toward Crime and Safety in Neighborhood by Area: 1983 Community Survey 14 Fn Study Area Questionnaire Item North Central South My neighborhood has a higher crime rate than other areas of Iowa City.* Agree 25% 26% 24% Disagree 54 39 46 No Opinion 21 35 30 100% 100% 100, N 238 110 164 The crime rate is increasing in my neighborhood.* Agree 16% 21% 27% Disagree 45 33 30 No Opinion 40 46 43 101% 100% 100% N 237 110 164 I am afraid to walk alone on the streets of my neighborhood after dark. Agree 38% 46% 38% Disagree 58 46 55 No Opinion 5 8 7 101% 1009; 100% N 237 110 164 A woman is safe alone after dark on the streets of my neighborhood. Agree 29% 26% 26% Disagree 58 57 60 No Opinion 13 17 14 100% l00% 100% N 238 110 164 14 Fn 15 TABLE 2 (Continued) If I was attacked on the street in my neighborhood I would seek help from my neighbors. Agree 76% 67% 74% Disagree 11 17 13 No Opinion 12 16 13 * The differences by area of residence were statistically significant at the .05 level or less. 12% less in the South Area said that improved street lighting would make their street safer. These changes parallel those found for the questions concerning crime and personal safety. While there was little change among residents of the North and Central Areas, residents of the South Area clearly had more positive perceptions concerning the street lighting in their area in 1983 than in 1982. However, they still were less likely then the residents of the other areas to feel that their street lighting was adequate. The percent who said that they had been victims of various incidents is reported in Table 6. These data indicate that the most frequent incidents were pranks by juveniles, property damage, harassment, and theft. However, none of the differences in victimization differed by area of residence. This finding replicates the pattern for the 1982 survey: none of the area differences in victimization were statistically significant. The percent change between 1982 and 1983 in victimization is presented in Table 7. These data indicate that only one significant change occurred; residents of the Central Area were 11% more likely to report being victims of theft. Thus, it is clear that the installation of the street lights was not reflected in the victimization rates as measured by this survey. In addition, it is interesting to observe that there were some decreases among residents of the South Area in terms of burglary (-S;), verbal threats or harassment (-6°;), and window peeking (-5°;) which could account for the more favorable attitudes of these respondents toward personal safety and crime which were discussed previously. as 991. 100% 100% N 237 110 164 People in this neighborhood are safe ' in their houses at night. Agree 79% 69% 76% Disagree 10 18 9 No Opinion 11 13 15 100% 100% 100% N 236 109 164 * The differences by area of residence were statistically significant at the .05 level or less. 12% less in the South Area said that improved street lighting would make their street safer. These changes parallel those found for the questions concerning crime and personal safety. While there was little change among residents of the North and Central Areas, residents of the South Area clearly had more positive perceptions concerning the street lighting in their area in 1983 than in 1982. However, they still were less likely then the residents of the other areas to feel that their street lighting was adequate. The percent who said that they had been victims of various incidents is reported in Table 6. These data indicate that the most frequent incidents were pranks by juveniles, property damage, harassment, and theft. However, none of the differences in victimization differed by area of residence. This finding replicates the pattern for the 1982 survey: none of the area differences in victimization were statistically significant. The percent change between 1982 and 1983 in victimization is presented in Table 7. These data indicate that only one significant change occurred; residents of the Central Area were 11% more likely to report being victims of theft. Thus, it is clear that the installation of the street lights was not reflected in the victimization rates as measured by this survey. In addition, it is interesting to observe that there were some decreases among residents of the South Area in terms of burglary (-S;), verbal threats or harassment (-6°;), and window peeking (-5°;) which could account for the more favorable attitudes of these respondents toward personal safety and crime which were discussed previously. as i i -5% 0% +7% -6% 1% j i +10% t -3% -3% 16 TABLE 3 Percent Change in Attitudes TowardNeighborhoodCrime and Safety by Area: 9 Questionnaire Item My neighborhood has a higher crime rate than other areas of Iowa City. Agree Disagree No Opinion The crime rate is increasing in my neighborhood. Agree Disagree No Opinion I am afraid to walk alone on the streets of my neighborhood after dark. Agree Disagree No Opinion A woman is safe alone after dark on the streets of my neighborhood. Agree Disagree No Opinion If I was attacked on the street in my neighborhood I would seek help from my neighbors. Agree Disagree No Opinion People in this neighborhood are safe in their houses at night. Agree Disagree No Opinion * The percent change between 1982-83 w: significant at the .05 level or less Study Aree North Central South -4% -5% 0% +7% -6% 1% -3% +10% -9%* -3% -3% +10% 0% -2% -1% +3% +5% -7% -2% -13%* +7% -2% +30% 0% +4% +4% +6% +90ffi +6% -6% 0% +2% -9% +11%* i -1% +60' -low. 1% +3% U% +90;* 00, +10%* -7% -1% -10% -3% 0% +1% hin the area was statistically as a TABLE 4 Attitudes Toward Street Lighting by Area: 1983 Community Survey 17 c;�� I Study Area Questionnaire Item North Central South The street lighting on my street should be improved.* Agree 46% 49% 57% Disagree 38 29 23 No Opinion 16 22 20 100% 100% 100% N 237 110 164 The street lights on my street light the sidewalk.* Agree 49% 44% 32; Disagree 45 46 61 No Opinion 6 10 7 100; 100% 100- N 238 109 162 It would be safer on my street after dark if the street lighting was improved.* Agree 55% 53% 64% Disagree 31 24 14 No Opinion 14 24 22 100% 101% 100% N 237 110 164 Improved street lighting would reduce the crime rate in my neighborhood.* Agree 43% 520: 54% Disagree 26 19 13 No Opinion 32 29 33 101°° 100% 100. N 238 110 164 17 c;�� I 18 TABLE 4 (Continued) Improved street lighting would increase police effectiveness in my neighborhood. 47°; 49% 560 Agree 23 19 13 Disagree No Opinion -30 -32 -31 238 110 164 ' * The differenbes by area of residence were statistically significant at the .05 level or less. The proportion of respondents who reported knowing a victim of various incidents in their neighborhood is presented in Table B. The pattern of responses differed significantly for two types of incidents: and harassment. Residents of the South Area were most property damage likely (44%) to know victims of property damage incidents while residents of the North Area were least likely. With regard to harassment, Central Area residents were most likely to report knowing victims (4M) when contrasted with residents of the North Area (21%) and the South Area (32%). Thus, these data suggest that while victimization does not differ much by area,. knowledge of individuals being victimized does differ somewhat. In the 1982 survey, the only significant difference was related to window peeking. North Area residents were ' more likely than others to report knowing victims of window peeking. Table 9 shows the 1982-83 change in the percent of respondents who knew victims of incidents in their neighborhoods during the previous year. Statistically significant changes were observed for four types of incidents: theft, burglary, robbery, and window peeking. With regard to theft, there was a 13% increase in the number of Central Area residents who knew victims of theft in the neighborhood. The trend for burglary showed 9% and 12% decreases in the percentage of North and South area residents who knew burglary victims. Among North Area residents only, there was a 6% decrease in respondents who knew robbery victims and a 14% decrease in respondents who knew window peeking victims. These data suggest that the installation of additional street lighting may be associated with a decrease in burglaries, robbery, and window peeking. However, this observation should be tempered by the finding that there ary ms was also 2decrease where no additional streetllightingiwasainstalledmong dents intheSouthArea The proportion of respondents who said that various types of incidents have been frequent problems in their neighborhoods is shown in Table 10. The only statistically significant difference by area of residence was concerned with auto accidents. Twenty-two percent of the Central Area residents felt that auto accidents were a frequent problem of the North Area residents and 11% of the South as compared with IB Area residents. In addition, a higher proportion of Central Area M 19 TABLE 5 Percent Change in Attitudes, Toward Street Lighting by Area of Residence: 1982-83 I Study Area Questionnaire Item North Central South The street lighting on my street should be improved. Agree -6% +4% -17%* Disagree +2% -8% +8% No Opinion +4% +3% +9% .. The street lights on my street light the sidewalk. Agree +4% 0% +10% Disagree -5% 0% -9% No Opinion +1% +1% 0% It would be safer on my street after dark if the street lighting was improved. Agree -2% -1% -12%* Disagree +3% -2% +4% No Opinion -1% +3% +9% Improved street lighting would reduce the crime rate in my neighborhood. Agree -3% +4% -4% Disagree +3% +1% +3% No Opinion 0% -6% +1% Improved street lighting would increase police effectiveness in my neighborhood. Agree -1% +1% -8% Disagree +3% +1% +2% No Opinion -2% -2% +6% * The percent change between 1982-83 within the area was statistically significant at the .05 level or less. I 20 TABLE 6 i Percent Who Were Victims of Incidents Occurring in Neighborhood During Previous Twelve Months by Type of Incident and Area: 1983 Community Surveys Study Area Type of Incident North Central South ` Auto Theft 3% 0% 1% Other Theft 20% 30% 21% '. Burglary 6% 7% 6% I i Property Damage 23% 27% 27% ' Auto Accidents* 7% 16% 11% i j Verbal Threats or Harassment 15% 24% 22% �.1% 2% 3% Personal Assault I Robbery* 2% 7% 3% j Pranks by Juveniles 25% 27% 23% 0% 0% 1% Rape or Attempted Rape Window Peeking* 12% 12% 5% .Exhibitionism 5% 3" 3" i Other Sex Offenses 0% 1% 1" See Appendix A for tha wording of the questionnaire items. The percents do not add to 100 because the items are not mutually l exclusive. ' * The differences by area of residence were statistically significant at the .05 level or less. S, i21 TABLE 7 Percent Change in Self -Reported Victimization by Type of Incident and Area: 1982-83 1 Study Area Type of Incident North Central South I Auto Theft +1% -2% -3% If Other Theft -1% -1. Burglary +1% 0% -5% Property Damage -4% -1% +7% Auto Accidents -1% +3% +2% Verbal Threats or Harassment -6% 0% -6% Personal Assault 0% +2% Robbery -2% +2% -2% Pranks by Juveniles -1% +6% +3% Rape or Attempted Rape -1% 0% -1% Window Peeking -1% -6% -5% Exhibitionism +1% -2% 0% Other Sex Offenses -1% 00, i* The percent change between 1982-83 within the area was statistically significant at the .05 level or less. 05 i 22 ik TABLE 8 Percent Who Knew Victims of Incidents Occurring in Neighborhood During Previous Twelve Months by Type of Incident and Area: 1983 Community Survey See Appendix A for the wording of the questionnaire items. The percents do not add to 100 because the items are not mutually exclusive. * The differences by area of residence were statistically significant at the .05 level or less. as Study Area Type of Incident North Central South Auto Theft 9% 8% 10% Other Theft 39% 46% 33% Burglary 18% 23% 16% Property Damage* 32% 38% 44% Auto Accidents 27% 33% 26% Verbal Threats or Harassment* 21% 40% 32% Personal Assault 9% 10% 11% Robbery 7% 12% 9% Pranks by Juveniles 32% 30% 28% Rape or Attempted Rape 121. 12% 10% Window Peeking 16% 18% 13% Exhibitionism 9% 13% 7% Other Sex Offenses 4% 5% 3% See Appendix A for the wording of the questionnaire items. The percents do not add to 100 because the items are not mutually exclusive. * The differences by area of residence were statistically significant at the .05 level or less. as I TABLE 9 Percent Change in Knowledge of Victims in Neighborhood by Type of Incident and Area: 1982-83 23 Study Area Type of Incident North Central South Auto Theft 0% +1% -1% Other Theft -4% +13%* -5% Burglary -9%* +5% -12%* Property Damage -7% 0% +9% Auto Accidents -6% +2% +1% Verbal Threats or Harassment -7% +7% +1% Personal Assault 0% -4% -1% Robbery -6%* +1% -5% Pranks by Juveniles 0% +6% 0% Rape or Attempted Rape 0% -4% -4% Window Peeking -14%* -6% -5% Exhibitionism -3% +3% +1% Other Sex Offenses -1% -4% -2% * The percent change between 1982-83 within the area was statistically significant at the .05 level or less. 23 24 residents said that harassment was a frequent problem but the areal difference was not statistically significant. The overall lack of significant differences for the areas is not surprising given the general absence of substantial differences in victimization. However, these data suggest that the additional street lighting was not associated with differences in the perceived frequency of various types of incidents. In the 1982 survey, a very similar pattern was found for the responses concerning auto accidents. However, significant differences were also found for window peeking and "other sex offenses" with Central Area residents being most likely to see these types of incidents as frequent problems. The percent change for those who said incidents were a frequent problem in their neighborhood is presented in Table 11. Only one statistically significant change was apparent: 6% fewer respondents in the North Area felt that window peeking was a frequent problem. Overall, however, these data indicate that there was little change among residents of the three areas in the perceived frequency of various incidents between 1982 and 1983. Table 12 presents the frequency of going out at night broken down by area of residence. The finding was that the frequency of going out did not differ significantly by area. About one fourth to one third of the respondents indicated that they go out 3 or 4 nights a week. Thus, it appears that the additional street lighting did not result in a greater frequency of nighttime activities among residents of the North and Central Areas. In addition, there was no statistically significant change between 1982 and 1983 in the proportions of respondents reporting different frequencies of going out (data not shown). The areal differences in the usual mode of transportation used when going out at night are displayed in Table 13. Approximately 604% of the respondents in all three areas used a car and the small differences by area were not statistically significant. However, there were some changes between 1982 and 1983 in the modes of transportation used (data not shown). Among residents of the South Area, there was a 10% increase in the number who said they usually use a car and a 9% decrease in the number who use a bus. This trend was statistically significant at the .05 level. Among residents of the North Area, there was an 8% increase in the percent who use a car and a 6% decrease in the percent who walk but this trend was not statistically significant. Since there was an increase in the proportion who used a car in both the South and North Areas, these data do not provide support for an effect of street lighting on the mode of transportation used at night. as I 25 TABLE 10 Percent Saying Incidents Have Been Frequent Problem in Neighborhood During Previous Twelve Months by Type of Incident and Area: 1983 Community Survey' See Appendix A for the wording of the questionnaire items. The percents do not add to 100 because the items are not mutually exclusive. * The differences by area of residence were statistically significant at the .05 level or less. a.s Study Area Type of Incident North Central South Auto Theft 3% 1% 2% Other Theft 20% 21% 15% Burglary 9% 11% 9% Property Damage 19% 24% 24% Auto Accidents* 18% 22% 11% Verbal Threats or Harassment 13% 22% 16% Personal Assault 9% 8% 6% Robbery 3% 8% 4% Pranks by Juveniles 23% 22% 20% Rape or Attempted Rape 8% 12% 8% Window Peeking 7% 9.1 6% Exhibitionism 3% 4% 3% Other Sex Offenses 3°; 4% 4% See Appendix A for the wording of the questionnaire items. The percents do not add to 100 because the items are not mutually exclusive. * The differences by area of residence were statistically significant at the .05 level or less. a.s a -4. 26 TABLE 11 Percent Change for Those Saying Incidents Have Been Frequent Problem in Neighborhood by Type of Incident and Area: 1982-83 as Study Area Type of Incident North Central South Auto Theft .' +2% 0% -1% Other Theft +1% +1% -1% Burglary -4% -1% -4% Property Damage -5% +2% +6% Auto Accidents -1% -2% +2% Verbal Threats or Harassment -3% 0% -2% Personal Assault +4% -2% -1% Robbery -2% +3% -1% Pranks by Juveniles +2% +4% +6% Rape or Attempted Rape -5% -3% -3% Window Peeking -6%* -6% +L" Exhibitionism -2% +1% -1% Other Sex Offenses -2% -5% +2% * The percent change between 1982-83 within the area was statistically significant at the .05 level or less. as TABLE 12 1 Frequency of Going Out at Night by Area: 1983 Community Survey The differences by area of residence were not statistically significant. 27 as Study Area Frequency of Going Out At Night' North Central South Never 3% 4% 3% Less Than Once a Month 3 9 4 Less Than Once a Week 10 5 7 1 or 2 Nights a Week 27 23 21 3 or 4 Nights a Week 30 28 33 5 or 6 Nights a Week 16 19 21 Every Night 12 13 11 101% 101% 100% N 239 110 169 The differences by area of residence were not statistically significant. 27 as 28 TABLE 13 Usual Mode of Transportation When Going Out At Night by Area: 1983 Community Survey Study Area Usual Mode of Transportation) North Central South 1 Car 60% 56% 64% Bicycle 7 6 7 ABus 1 1 1 j Walk 32 35 27 Other 0 3 2 j 100% 101% 101% N 236 109 168 � The differences by area of residence were not statistically significant. Summary of Results 1. The characteristics of the respondents to the 1983 survey were i very similar to those of the 1982 respondents. This suggests that the survey sample procedure obtained respondents from the same population in 1982 and 1983. - 2. About one fourth of the respondents, regardless of their area of residence, felt that their neighborhood had a higher crime rate than other areas of Iowa City. However, residents of the North Area were more likely to disagree with this statement and less j likely to have no opinion than the residents of the Central and South Areas. In addition, residents of the North Area were less likely to feel that the crime rate was increasing in their neighborhood than the residents of the other two areas. With regard to questions concerning feelings of personal safety, there were no statistically significant differences by area of "<. residence. About two fifths of all respondents said they were afraid to walk alone on the street, about one fourth felt that a j woman is safe alone after dark on the streets of their neighborhood, about three fourths would seek help from their neighbors if attacked on the street, and approximately three fourths feel that people in their neighborhood are safe in their houses at night. as 29 3. Residents of the North Area were less likely to feel that the crime rate was increasing in their neighborhood in 1983 than in 1982. They were also more likely to feel that people in their neighborhood were safe in their houses at night. Thus, there is some evidence that the perceptions of the residents of the North Area had become more favorable during the year following the installation of the street lights. However, there was a significant degree of change in the attitudes of the residents of the South Area also. There were no statistically significant changes in the attitudes of Central Area residents between 1982 and 1983. In short, the data suggest that while North Area residents felt there was less crime in their neighborhood, residents of the South Area felt safer in their neighborhood in 1983 than in 1982. 4. In general, residents of the North and Central areas were more likely than South Area residents to feel that their street lighting was adequate. Thus, the effect of the street lighting program on the attitudes of area residents was clearly evident one year later. However, residents of the South Area were less likely to feel that their street lighting should be improved or that improved street lighting would improve safety in 1983 than in 1982. Residents of the North Area were less likely to report being victims of robbery than the residents of the Central and South Area. However, residents of the North and Central Areas were more likely to report being victims of window peeking than residents of the South Area. In addition there was very little change between 1982 and 1983 in the levels of self-reported victimization. Central Area residents were more likely to report being victims of theft in 1983 than in 1982. Overall, the patterns of self-reported victimization do not provide strong evidence for an effect of the street lighting program on the types of incidents included in the survey questionnaire. In the 1983 survey, residents of the North Area were less likely than others to report knowing victims of property damage incidents or harassment. In addition, they were less likely to report knowing victims burglary, robbery, and window peeking in 1983 than in 1982. Among residents of the Central Area, there was a 13% increase in the proportion who said they knew a victim of theft. Among residents of the South Area, there was a 12% decrease in the proportion who said they knew a victim of burglary. In general, the responses concerning knowledge of victims supports the view that the street lightin program had an effect on certain types of incidents (harassment, property damage, window peeking) in the North Area but not in the Central Area. The responses to a question concerning the frequency of certain types of incidents provide virtually no support for an effect of the street lighting improvements. In the 1983 survey, the only t?5 i i i I ti statistically significant difference was for the frequency of auto accidents; residents of the South Area were less likely to say that auto accidents were a frequent problem in their neighborhood. However, residents of the North Area were less likely to say that window peeking was a frequent problem in 1983 than in 1982. 8. There were no statistically significant differences among the residents of the three areas in terms of the frequency of going out at night or the mode of transportation used. Thus, even though residents of the South Area were more likely than others to express negative attitudes concerning their street lighting, this apparently does not influence their behavior as measured by the survey. This finding is consistent with the fact that residents of the South Area also were not more likely than others the express concern for their personal safety in their neighborhood. a5- RESULTS: ICPD COMPLAINT DATA This section presents the results of analyses of complaints received by the Iowa City Police Department during the study period (January 1981 -June 1983). Tables 14-16 present descriptive information concerning the nature of the complaint data set and certain differences in complaints across the three areas. Tables 17-30 and Figures 2-12 present analyses of trends during the period of the study, These complaints represent only selected types of incidents and are concerned only with incidents which ocurred within one of the three study areas. Accordingly, these complaints do not represent all types of complaints received by the police department and may not be representative of incidents which occurred on a city-wide basis. The frequency distribution for the complaint data by type of incident is shown in Table 14. This table indicates how diferent types of incidents were combined to create the categories which were used in the analyses. The detailed categories used by the ICPD generally do not contain a sufficient number of cases for reliable statistical analysis. Further information on how the types of incidents were coded may be found in the appendix. i The categories used to classify the types of incidents are similar to those used in criminological research to classify criminal offenses. In general, these categories were not designed to accomodate the reporting needs of police departments. The primary purpose of the classification scheme used in this study was to permit examination of incidents which may be affected by changes in the level of street lighting. Turning to Table 14, 15% of the 5,373 incidents were classified as offenses against persons. Fifty-eight percent of these offenses against persons were nonaggravated assaults, 24% were serious assaults, and 18A were sex offenses. Offenses against property made up 40% of the total number of incidents. Of these, 440% were thefts, 41% were incidents involving property damage, and 15% were burglaries. A large number of the property damage incidents occurred in the Central Area (downtown) and involved vandalism against commercial establishments. Public disorder offenses make up 340: of the total. Eighty percent of these incidents were classified as "disturbing the peace." A large number of these incidents involved reports of loud parties in the North and South Areas and therefore are not likely to be affected by improvements in street lighting. Table 15 shows the distribution of types of incidents broken down by area. These data indicate that public disorder offenses were much more common in the North and South Areas than in the Central Area. This type - 31 - as 32 TABLE 14 Frequency Distribution of Complaints to ICPD: January, 1981 -June, 1983 Property Damage (Vandalism) 887 16.5 as Number of Percent Complaints of Total Offenses Against Persons I 804 15.0 Serious Assaults 190 3.5 Murder and Manslaughter 2 .0 Rape 3 .1 Attempted Rape 4 .0 Robbery with a Weapon 6 .1 ' Aggravated Robbery 6 .1 Nonaggravated Robbery 1 .0 Assault with a Weapon 25 .5 Aggravated Assault 144 2.7 Nonaggravated Assaults 467 8.7 Nonaggravated Assault 73 1.4 Fighting 394 7.3 Sex Offenses 147 2.7 Indecent Exposure 61 1.1 Indecent Liberties 12 .2 Window Peeping 31 .6 Miscellaneous Sex Offenses 43 .8 Offenses Against Property 2169 40.4 Burglary 319 5.9 Residential 238 4.4 Nonresidential 81 1.5 Theft 963 17.9 Pocket Picking 16 .3 Theft from a Motor Vehicle 276 5.1 Miscellaneous Theft 611 11.4 Motor Vehicle Theft 60 1.1 Property Damage (Vandalism) 887 16.5 as 33 TABLE 14 (Continued) Number of Percent Complaints of Total I Public Disorder Offenses 1810 33.7 i Arson 4 .1 Weapons Offenses .16 '3 Disturbing the Peace 1453 27.0 Public Nuisance 65 1.2 Trespass, Car Prowling 182 3.4 Pranks 35 . Loitering 5 .11 Miscellaneous Juvenile Offenses 50 .9 1 Suspicious Activities 583 10.9 Prowler 170 3.2 Suspicious Person 287 5.3 Suspicious Vehicle 71 1.3 Other Suspicious Activities 55 1.0 Type of Incident Not Ascertained 4 .1 Total Incidents 5373 100.0 ' of incident represents 43% of all incidents in the North and South Areas t but only 25% of the total in the Central Area. The reason for this finding is that many of these incidents involve loud parties as discussed above. Table 15 also shows that property damage was more frequent in the Central Area than in the other two areas. Other differences by area were not large although thefts were slightly more frequent in the North and Central Areas than in the South Area. Table 16 presents a breakdown of the time of day when incidents occurred by study area. The upper panel of the table shows this breakdown when the time of day was classified as "day" or "night." The finding is that there was a nearly identical distribution of incidents across the three areas when this typology is used. Slightly over three fourths of the incidents occured at night (6:00 p.m. to 6:00 a.m.) in all three areas. The lower panel of Table 16 shows the distribution of incidents by four categories based on the hour when the incident occurred. Although incidents occurring between the hours of 12:00 a.m. and 6:00 a.m. were more frequent in the Central Area than in the other two areas, the differences were not large enough to be statistically significant. In general, however, it is clear that a large proportion of incidents, regardless of area, occurred during the night. Rs. 34 TABLE 15 Type of Incident by Area Where Incident Occurred Type of Incident* Study Area Serious Assault North Central South Nonaggravated Assault 2% 5,< 2Y Sex Offenses - 4 13 4 Residential Burglary 3 3 2 Nonresidential Burglary 6 2 8 Theft 1 2 2 Property Damage 20 18 15 Public Disorder Offenses 12 20 13 Suspicious Activities 43 25 43 11 11 11 I 102 ; M I= N 1495 2745 1118 * The area differences in the distribution of types of incidents were statistically significant at the .05 level or less. The distribution of incidents by month during the study period across the three areas is displayed in Table 17. This table also shows the Percent change in the number of incidents on a month-to-month basis. ociated with the gt The data show a predictable pattern of increases ass influx of students into the community. Althouh he magnitudes of some increases and decreases may appear to be exceptionally large, these should not be given too much weight. A small number of complaints can result in a large percent increase (or decrease) on a month-to-month basis and may not represent a meaningful trend. These data are presented primarily to provide an idea of the number of incidents which occurred during each month. In essence, these incidents consitute the "raw data" upon which the subsequent analyses are based. Figure 2 presents a graphical display of the data presented in Table 17. numberiofre 2 makes complaintsiovermtime. easier discern possible cherewas arends In the substantial increase in the number of complaints in the North and Central Areas just prior to the installation of the street lights (April, 1982) which was followed by a marked decrease. However, the number of complaints during September, 1982, in the Central Area rose to its highest level (142) during the entire period. The number of complaints in the North Area also increased in September but the level was less than in some previous months. During this same period, complaints in the South Area followed a similar pattern thus suggesting a more general trend which was not associated with the street lighting. Nevertheless, the level of as 35 TABLE 16 Time of Day When Incident Occurred by Area Time When Incident Occurred' Night Day N Hour When Incident Occurred' 6:00 p.m. -12:00 a.m. 12:00 a.m.-6:00 a.m. 6:00 a.m.-12:00 p.m. 12:00 p.m. -6:00 p.m. N 1282 2451 989 Incidents occurring between the hours of 6:00 p.m. and 6:00 a.m. were classified as occurring at night. ' Excludes incidents for which the hour of occurrence could not be determined. !, complaints in the North Area tended to remain low during subsequent months with an increase in the latter part of the period (March -June, 1983). It may be proposed that incidents in the North Area are most likely to be affected by street lighting since most of the incidents in the Central Area occur in the downtown area and are not likely to be affected by lighting. Figure 3 presents the monthly trend for nighttime incidents. These data show a pattern similar to that found for all incidents. That is, there was a marked increase in the number of nighttime incidents in the North and Central Areas just prior to the installation of the street lights which was followed by a substantial decrease during the summer. These data again suggest that there may have been a short-term effect of street lighting on nighttime incidents which may have persisted somewhat longer in the North Area. Table 18 and Figure 4 show the trend for the number of nighttime incidents expressed as a percentage of all incidents. Apart from some, seasonal fluctutations and a marked decrease in the relative magnitude as Study Area North Central South 78% 77% 78% 22 23 22 1000.1 100% 100% 1429 2651 1079 32; 27% 29% 44 49 47 8 9 8 15 15 16 99% 100% 100% N 1282 2451 989 Incidents occurring between the hours of 6:00 p.m. and 6:00 a.m. were classified as occurring at night. ' Excludes incidents for which the hour of occurrence could not be determined. !, complaints in the North Area tended to remain low during subsequent months with an increase in the latter part of the period (March -June, 1983). It may be proposed that incidents in the North Area are most likely to be affected by street lighting since most of the incidents in the Central Area occur in the downtown area and are not likely to be affected by lighting. Figure 3 presents the monthly trend for nighttime incidents. These data show a pattern similar to that found for all incidents. That is, there was a marked increase in the number of nighttime incidents in the North and Central Areas just prior to the installation of the street lights which was followed by a substantial decrease during the summer. These data again suggest that there may have been a short-term effect of street lighting on nighttime incidents which may have persisted somewhat longer in the North Area. Table 18 and Figure 4 show the trend for the number of nighttime incidents expressed as a percentage of all incidents. Apart from some, seasonal fluctutations and a marked decrease in the relative magnitude as I a z TABLE 17 Number of Complaints and Percent Change' by :lonth and Area: Total Incidents as Study Area North Central south %b N Change N Change N Change 1981 35 -- 65 -- 20 19-5 -- January 27 -23 62 -5 30 +58 February 33 +22 55 -11 45 +50 March 51 +55 92 +67 50 +11 April 59 +16 97 +5 68 +36 May 35 -41 71 -27 46 -32 June 46 +31 82 +15 40 -13 July 48 +4 80 -2 64 +60 August 80 +67 103 +29 43 -33 September 50 -38 117 +14 OctoberP7 -46 80 -32 38 -12 November 36 +33 61 -24 23 -40 December 1982 19 _47 57 -7 33 37 +43 +12 January 26 +37 77 +35 46 +24 February 53 +104 103 +34 56 +22 March 96 +81 128 +24 30 -46 April' 116 +21 122 -5 9 -70 May 46 -60 54 -56 +61 47 +422 June July7g 63 +37 +25 87 126 +45 15 -68 August 59 _Y5 142 +13 20 +33 +5 September 57 _3 120 -15 21 -43 October 32 _44 115 -4 12 -8 November 44 +38 73 -37 11 December 1983 16 _64 66 -10 27 +145 January 24 +50 71 +8 36 +33 0 February 32 +33 98 +38 36 61 +69 March 62 +94 119 +21 64 +5 April 60 _3 100 -16 60 -6 May 65 +8 100 0 June change in the number of complaints from The percent change is the the previous month. the street lights was completed in April, 1982- ' The installation of as i FIGURE 2: TREND FOR TOTAL INCIDENTS BY MONTH o 0 0 0 0 a 0 0 0 1 1 1 1 1 I I 1 1 1 2 2 2 2 2 2 2 2 2 2 3 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 0 9 0 J F H A M J J A 5 0 N O J F M A H J J R 5 0 N a J F M A H J R E A P A U U U E C O E A E A P A U U U E C O E A E A P A U N 0 R A Y N L G P T V C N 6 R R Y N L 0 P I V C N 8 N R Y N 8 8 8 8 0 8 6 8 8 8 8 8 8 0 8 8 8 8 8 8 8 8 6 a 6 6 0 8 8 8 I I I 1 1 I I 1 I 1 1 1 2 2 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 MONTH AND YEAR INCIDENT OCCURRED LEGEND: AREA ❑-B-a CENTRAL a 8 13 NOR IH a a 5OUTH N 1 U N ' 0 "..'.. E R 1 0 F i C M p L R 1 T 5 i FIGURE 2: TREND FOR TOTAL INCIDENTS BY MONTH o 0 0 0 0 a 0 0 0 1 1 1 1 1 I I 1 1 1 2 2 2 2 2 2 2 2 2 2 3 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 0 9 0 J F H A M J J A 5 0 N O J F M A H J J R 5 0 N a J F M A H J R E A P A U U U E C O E A E A P A U U U E C O E A E A P A U N 0 R A Y N L G P T V C N 6 R R Y N L 0 P I V C N 8 N R Y N 8 8 8 8 0 8 6 8 8 8 8 8 8 0 8 8 8 8 8 8 8 8 6 a 6 6 0 8 8 8 I I I 1 1 I I 1 I 1 1 1 2 2 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 MONTH AND YEAR INCIDENT OCCURRED LEGEND: AREA ❑-B-a CENTRAL a 8 13 NOR IH a a 5OUTH N 12 U M B E R 10 F F C 0 M 7 P L R 1 N T 5 5 2 FIGURE 3: TREND FOR NIGHTTIME INCIDENTS BY MONTH i � G ITTf-Ti-"i TTI-ITZ-:-I'T.- 0 0 0 0 0 0 0 0 0 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 3 4 5 6 2 7 2 8 2 9 3 0 I 1 2 3 4 5 6 7 8 9 0 1 2 3 11 5 6 7 8 9 0 1 J F M R M J J R 5 0 11 0 J F M D M J J R S O N 0 1 F E A E M R A P M R J U A E R P R U U U E C O E A E R P A U U U G E C P T 0 V C U p R R Y N I N O R R Y N L G P f V C N B R R T N L 8 8 8 b 8 0 B 8 8 0 1 2 2 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 1 .. I HONTII AND YEAR INCIDENT OCCURRED I LEGEND: AREA a -o -c3 CENTRAL a E3 NORTH e --e-9 SOUTH IDS IVA 39 of nighttime incidents in the South Area during December, 1982, the ratio of nighttime incidents to total incidents remained rather stable during the 30 -month period. Thus, the ratio of nighttime incidents to total incidents does not appear to have been influenced by the street lighting program. As discussed above, the number of incidents within an area fluctuates a great deal from month to month. While it is possible to see some trends, data presented in this manner make it difficult to arrive at firm conclusions. One method for "smoothing" time series data to lessen the effects of periodic fluctuations is to compute moving averages for the series. For the purposes of this analysis, three-month moving averages were calculated for the monthly number of complaints. This method removes some, but not all, of the seasonal variation in the data and facilitates the examination of trends. The three-month moving average is calculated as the sum of the number of complaints for three sequential months divided by three. Since there is no data point preceding January, 1981, and none following June, 1983, the three-month moving average cannot be calculated for these months. The three-month moving averages for the total number of incidents by month and area are presented in Table 19. In addition, the moving average is expressed as a percent of the average number of complaints per month for the entire period to permit assessment of the magnitude of fluctuations in the moving average over time. Figure 5 presents a graphical display of the three-month moving averages. These data present a clearer picture of the trends which were discussed above. In the North and Central Areas, there was a substantial increase in the number of complaints just prior to the completion of the installation of the street lighting in April, 1982. During the folowing summer, there was a downturn in the number of complaints in both areas. However, the level of complaints in both areas remained high when compared with the entire year of 1981. In the fall of 1982, there was another substantial increase in complaints in the Central Area. Although complaints also increased in the North Area, the change was less marked than in the Central Area. Following the increase in September, 1982, complaints in the North and Central Areas declined until February, 1983, and then increased again. What is interesting about these trends is that the trend in the South Area showed a continued decline in the number of complaints during the months after the installation of the street lights. In early 1983, however, the number of complaints began to increase again. Thus, the pattern observed for the South Area is more consistent with a possible effect of street lighting than the trends which occurred in the North and Central Areas. Nevertheless, the data suggest that the additional street lighting may have had a modest, short-term effect in the North Area. This inference is based on the decreases in the number of complaints in the North Area which begain in June, 1982, and continued until February1983, in addition, although complaints in the ,Forth Area began to increase in early 1983, they remained substantially below the levels which occurred during April and May of 1982. For example, in April, 1982, the three-month moving average for the North Area was 88.3 as I 40 TABLE 18 Trend for Nighttime Incidents As a Percent of Total Incidents by Month and Area 0715' Study Area North Central South 1981 77 72 70 January 81 76 53 February 61 60 63 March 78 75 76 April 61 78 80 May 89 75 71 June 74 72 76 July 81 76 95 August 74 79 81 September 72 79 72 October 67 78 79 November 81 77 83 December 1982 63 84 79 January 65 83 70 February 75 71 78 March April' 82 76 73 72 75 83 May 80 61 78 Junes 68 74 77 July 76 71 73 August 83 82 70 September 77 76 86 October 75 72 58 November 75 60 45 December 1983 75 77 70 January 58 75 81 February 72 81 69 March 74 73 72 April 73 75 69 May 82 68 85 June The installation of the street lights was completed in April, 1982. 0715' _ _ f 1 1 I I I I P E R c 00 E N T 0 F 70 T 0 T R L 00 1 N c 1 0 50 E N T 5 110 FIGURE 4: TREND FOR NIGHTTIME INCIDENTS BY MONTH AS PERCENT OF TOTAL INCIDENTS B i a TABLE 19 Three -Month Moving Averages by Month and Area: Total Incidents 42 as i •� North Area Central Area South Area 3 -Month 3 -Month 3 -Month Moving Moving Moving Av. eraxe % of Mean' Average of Mean' Average of Mean' 1981 February 31.7 64 60.7 67 23.0 62 March 37.0 75 69.7 77 31.3 85 April 47.7 97 81.3 90 41.7 113 May 48.3 98 86.7 95 54.3 147 June 46.7 95 83.3 92 54.7 148 July 43.0 87 77.7 86 51.3 139 August 58.0 118 88.3 97 50.0 136 September 59.3 121 100.0 110 49.0 133 October 52.3 106 100.0 110 48.3 131 November 37.7 77 86.0 95 34.7 94 December 27.3 55 66.0 73 31.3 85 1982 January 27.0 53 65.0 72 31.0 84 February 32.7 66 79.0 87 38.7 105 March 58.3 118 102.7 113 46.3 125 Apr 11' 88.3 179 117.7 130 44.0 119 May 86.0 175 101.3 112 31.7 86 June 75.0 152 87.7 97 28.7 78 July 62.7 127 89.0 98 23.7 64 August 67.0 136 118.3 130 27.3 74 September 65.0 132 129.3 142 18.7 51 October 49.3 100 125.7 138 17.7 48 November 44.3 90 102.7 113 14.7 40 December 30.7 62 84.7 93 16.7 45 1983 January 28.0 57 70.0 77 24.7 67 February 24.0 49 78.3 86 33.0 89 March 39.3 80 96.0 106 44.3 120 April 51.3 104 105.7 116 53.7 146 May 62.3 127 106.3 117 61.7 167 42 as i •� 43 TABLE 19 (Continued) North Area Central Area South Area Mean Number of Complaints' 49.2 90.8 36.9 Total Number of Complaints 1476 2723 1107 The three-month moving average expressed as a percent of the mean number of complaints per month for the total period (January, 1981 to June, 1983). k i ' The installation of the street lights was completed in April, 1982. ' Mean number of complaints per month for the total period. 6 complaints which was 179% of the mean for the entire period. In April, 1983, the comparable statistics were 51.3 and 104%. In short, if the additional street lighting had an effect on the total number of complaints, the effect was probably limited to the North Area, was modest in strength, and did not prevent an upturn in complaints during early 1983. Table 20 and Figure 6 present similar trends for nighttime incidents only. These data show a pattern very similar to that found for the total number of complaints and therefore do not require further discussion. The trends for nighttime incidents also suggest that any effect of street lighting was confined to the North Area, was modest in strength, and possibly short-term in nature. The complaint data examined thus far exhibit clear seasonal fluctuations. The use of three-month moving averages removes some, but not all, of the seasonal influence. To permit a better comparison of trends for comparable periods in different years, the annualep rcent chane in the number of complaints by month and quarter are presented in Tables 21-23. These data allow comparison of the level of complaints for the same month (or quarter) prior to and after the installation of the additional street lighting. The large increases in the monthly number of complaints which coincided with the installation of the additional street lighting are evident in Table 21. For example, in April, 1982, the number of complaints in the North Area was 884; higher than the preceding April. Also, there was a 97% increase in May over the previous year's number of complaints. Thus, it is clear that the installation of the additional street lighting did not have an immediate impact on the level of complaints in the North Area. In the Central Area, the increase in complaints peaked somewhat earlier than in the North Area. For example, as FIGURE 5: TREND FOR 3 -MONTH MOVING AVERAGE BY MONTH: TOTAL INCIDENTS T It R E E 1 H G N T H H 0 V I N G A V E fl A G E 0 0 0 r 5 6 7 6 9 0 1 2 3 4 5 6 7 0 1 2 3 11 5 6 7 8 9 0 1 2 3 1 F H A H J J A 5 0 N 0 J F H R N J J A O C N 0 0 E R A F E R A A H P A E A P R U U U E C 0 E A E A E P 0 U U U E 11 L G P T V C N B R R T B R A Y 11 L G P T V C N 0 R R T 8 0 8 8 0 8 0 8 8 B B 2 2 2 2 0 2 2 2 2 2 2 3 3 3 3 3 8 NONIH A110 YEAR INCIDENT OCCURRED LEGEND: AREA O -a -H CENIRRL a-8 NORTN 13 8 SOU1N 45 TABLE 20 Three -Month Moving Averages by Month and Area: Nighttime Incidents Only 9 as North Area Central Area South Area 3 -Month 3 -Month 3 -Month Moving Moving Moving Average % of Mean' Average % of Mean' Average % of Mean' 1981 February 23.0 63 42.3 62 14.3 51 March 27.3 74 49.7 73 21.0 76 April 32.0 87 59.3 88 31.0 112 May 35.7 97 66.0 97 40.7 146 June 33.7 92 62.7 92 41.0 148 k ! j July 34.7 94 57.7 85 40.3 145 August 44.0 120 67.0 99 41.7 150 t September 44.7 122 78.0 115 40.3 145 October 37.7 102 78.3 115 37.7 136 i ! November 27.7 75 67.0 99 26.7 96 December 19.7 54 52.3 77 25.0 90 1982 January 19.3 52 53.0 78 23.7 85 February 23.0 63 61.7 91 29.3 105 March 45.3 123 78.0 115 34.3 123 ! April' 67.3 183 87.3 129 34.0 122 May 66.3 180 74.0 109 24.3 87 June 54.3 148 63.0 93 22.7 82 July 46.7 127 62.3 92 18.0 65 I August 50.7 138 90.0 133 20.3 73 September 51.0 139 99.0 146 14.3 51 October 39.0 106 96.7 143 13.0 47 November 33.7 92 72.7 107 10.0 36 December 23.0 63 59.3 88 10.3 37 1983 January 19.7 54 49.3 73 17.7 64 February 16.3 44 61.0 90 24.3 87 I March 27.7 75 73.0 108 32.7 118 April 37.7 102 80.3 118 37.7 136 May 47.7 130 76.7 113 46.3 167 9 as 46 TABLE 20 (Continued) North Area Central Area South Area Mean Number of Complaints' 36.8 67.8 27.8 Total Number of Complaints 1104 2035 834 The three-month moving average expressed as a percent of the mean number of complaints per month for the total period (January, 1981 to June, 1983). ' The installation of the street lights was completed in April, 1982. ' Mean number of complaints per month for the total period. the largest increase was an 87% increase in March, 1982, over the previous March. In May, there was a 26% increase and in June, a 24% ! decrease. The year-to-year change in number of complaints peaked even earlier in the South Area and decreased substantially in May (-40%) and June C-87%). It is also evident from Table 21 that many of the 1982-83 changes by month differed sharply from the 1981-82 changes. In the North Area, for instance, there was a 35% decrease in complaints during April between 1982 and 1983 while the 1981-82 comparison showed an increase of 88%. This would suggest that the street lighting had an immediate and dramatic impact on the level of incidents. However, the pattern of some changes suggests that the effect, if any, of the street lighting was short-term in nature. In the North Area, there was a 480' decrease in complaints during May between 1982.83 which was followed by a 41% increase in June. In the Central Area, the corresponding changes were an 18% decrease and 85% increase. In short, the data indicate that while there were some substantial decreases in the monthly number of complaints between 1982 and 1983 in the ,forth and Central Areas, there also were some increases toward the end of the study period. The annual change in the number of nighttime incidents is shown in Table 22. In general, the trends found in these data are consistent with the trends for total incidents. In some instances, however, the percent changes are larger. The 1981.82 change in May in the North Area i was an 131% increase which was followed by a 47% decrease in 1982-83. j Overall, however, the trend for nighttime incidents again suggests that the effects of the street lighting may have been short-term. f As mentioned previously, month-to-month changes in numbers of complaints should be viewed with some caution since a small number of complaints may result in a large percent decrease or increase. The as T n ft E E 1 n 0 N T n n D v I n G A V E R fl G E FIGURE 6: TREND FOR 3 -MONTH MOVING AVERAGE BY MONTH: NIGHTTIME INCIDENTS 0 0 0 0 0 0 0 0 0 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 B 9 0 1 2 3 4 5 6 7 B F M A H J J A S O N U J F N R H J J A S D N O 1 F H A H B R R Y N L G P T V C N B R R Y N L G P T 0 C N B R R Y B B 0 8 B 8 0 8 B 0 1 2 2 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 HONT11 RND YEAR INCIDENT OCCURRED LEGEND: HER e-ei1 CENIRAL 13 13 a NOIiIN ea -a 5UU111 48 TABLE 21 Annual Percent Change in Number of Complaints by Month and Area: Total Incidents Study Area North Central South 1981-82 1982-83 1981-82 1982-83 1981-82 1982-83 ' -46 -16 -12 +16 +65 -18 January i i i February I -8 48 TABLE 21 Annual Percent Change in Number of Complaints by Month and Area: Total Incidents Study Area North Central South 1981-82 1982-83 1981-82 1982-83 1981-82 1982-83 ' -46 -16 -12 +16 +65 -18 January February -4 -8 +24 -8 +95 -3 March +61 -40 +87 -5 +53 -22 April +88 -35 +39 -7 +24 +9 May +97 -48 +26 -18 -40 +113 June +31 +41 -24 +85 -87 +566 Julys 0 -- +6 -- +2 -- August +65 -- +58 -- -63 -- September -26 -- +38 -- -69 -- October +14 -- +3 -- -51 -- November +19 -- +44 -- -68 -- December +22 -- +20 -- -52 -- The annual percent change for 1982-83 cannot be computed since complaint data were not obtained subsequent to June, 1983. instability of the number of complaints on a monthly basis may also hold true for year-to-year changes. To obtain a larger number of complaints as the basis for comparison and remove some of the seasonal fluctuation, the complaints were aggregated by quarter. The 1981-82 and 1982-83 changes in the number of nighttime incidents are shown in Table 23. In the North Area, there was no change in the number of complaints in the first quarters of 1981 and 1982. However, the first quarter of 1983 showed a 29e decrease from 1982. The second quarter changes included an 86" increase between 1981 and 1982 and a 28% decrease between 1982 and 1983. The third and fourth quarter changes between 1981 and 1982, which spans the period when the street lights were installed, shows moderate increases in the number of complaints (17% and 22;). While the magnitude and timing of the pattern in the Central Area differs o?.15" 49 TABLE 22 Annual Percent Change in Number of Complaints by Month and Area: Nighttime Incidents Only I The annual percent change for 1982-83 cannot be computed since complaint data were not obtained subsequent to June, 1983. somewhat, these trends would again lead to the conclusion that the effects of the street lighting program, if any, were apparent only for the short-term. However, it should also be pointed out that some the largest decreases in the number of complaints occurred after a period of increases during the Fall of 1982 as was previously noted. Yet another method for examining trends involves the fitting of trend lines to time series data. In the graphs displayed in this report, the data points are joined by trend lines which fit every periodic change in the number of complaints. While such trend lines are useful for descriptive purposes, it is often difficult to determine more general trends. Study Area North Central South 1981-82 1982-83 1981.82 1982-83 1981-82 1982-83 January -56 0 +2 +6 +86 -27 February -23 -I8 +36 -17 +160 +12 March +100 -43 +121 +8 +89 -31 April +98 -42 +41 -10 +21 +7 May +131 -47 +21 -18 -38 +76 June +19 +43 -38 +106 -85 +629 July% +26 -- +8 -- +3 -- August +54 -- +48 -- -71 September -17 -- +43 -- -73 -- October +22 -- -1 -- -42 -- November +33 -- +34 -- -77 -- December +14 -- -6 -- -74 The annual percent change for 1982-83 cannot be computed since complaint data were not obtained subsequent to June, 1983. somewhat, these trends would again lead to the conclusion that the effects of the street lighting program, if any, were apparent only for the short-term. However, it should also be pointed out that some the largest decreases in the number of complaints occurred after a period of increases during the Fall of 1982 as was previously noted. Yet another method for examining trends involves the fitting of trend lines to time series data. In the graphs displayed in this report, the data points are joined by trend lines which fit every periodic change in the number of complaints. While such trend lines are useful for descriptive purposes, it is often difficult to determine more general trends. 50 TABLE 23 Annual Percent Change in Number of Complaints by Quarter and Area: Nighttime Incidents Only The annual percent change for 1982-83 cannot be computed since complaint data were not obtained subsequent to June, 1983. The method of linear regression fits a straight line to a series of data points. In essence, this means that a straight line is plotted through a series of data points and a regression coefficient is obtained which reflects the average increase (or decrease) in the level of the series over time. The linear regression method is useful for describing time series data with a simple model, that is, a straight line. However, a straight line may not provide a meaningful fit to data which vary up and down on a seasonal basis. For that reason, linear regression analysis was conducted for three different time series: the total study period, the pre -installation period, and the post -installation period. The results of the linear regression analyses of total and nighttime incidents by period are presented in Table 24. In the North Area, there was a modest upward linear trend in the number of complaints during the total period for both total and nighttime incidents. As indicated by the trend coefficient, there was an average change per month of .352 complaints during the 30 -month period assuming that a straight line adequately describes the trend. In addition, the relationship between time and the number of complaints was weak since the linear correlation was only .136 (.146 for nighttime incidents). However, when the analysis was conducted separately for the pre- and post -installation periods, a different pattern was found. There was a positive linear trend during the pre -installation period (1.075 complaints per month) which was followed by a negative linear trend during the post -installation period (-2.490). Although neither of these coefficients attained statistical significance due to the small number of cases (months), it seems fair to conclude that the trends in the North Area did differ between the pre- and post -installation period. In 0;?S Study Area North Central South Quarter 1981-82 1982-83 1981-82 1982-83 1981-82 1982-83 First 0 -29 +46 -1 +105 -17 Second +86 -28 +12 +4 -40 +90 Third' +17 -- +34 -- -51 -- Fourth +22 -- +8 -- -63 The annual percent change for 1982-83 cannot be computed since complaint data were not obtained subsequent to June, 1983. The method of linear regression fits a straight line to a series of data points. In essence, this means that a straight line is plotted through a series of data points and a regression coefficient is obtained which reflects the average increase (or decrease) in the level of the series over time. The linear regression method is useful for describing time series data with a simple model, that is, a straight line. However, a straight line may not provide a meaningful fit to data which vary up and down on a seasonal basis. For that reason, linear regression analysis was conducted for three different time series: the total study period, the pre -installation period, and the post -installation period. The results of the linear regression analyses of total and nighttime incidents by period are presented in Table 24. In the North Area, there was a modest upward linear trend in the number of complaints during the total period for both total and nighttime incidents. As indicated by the trend coefficient, there was an average change per month of .352 complaints during the 30 -month period assuming that a straight line adequately describes the trend. In addition, the relationship between time and the number of complaints was weak since the linear correlation was only .136 (.146 for nighttime incidents). However, when the analysis was conducted separately for the pre- and post -installation periods, a different pattern was found. There was a positive linear trend during the pre -installation period (1.075 complaints per month) which was followed by a negative linear trend during the post -installation period (-2.490). Although neither of these coefficients attained statistical significance due to the small number of cases (months), it seems fair to conclude that the trends in the North Area did differ between the pre- and post -installation period. In 0;?S 51 addition, the linear correlations (.250 and -.413) indicate that the linear trend provided a moderately good fit to the data. The middle panel of Table 24 shows the results for the Central Area. There was a statistically significant upward linear trend (1.056) over the entire period and the linear correlation was .372. As in the North Area, however, the pattern differed markedly for the pre- and I post -installation periods, Prior to the installation of the street lights, there was a moderately strong upward trend in the Central Area (1.950) which was followed by a weak downward trend during the post -installation period (-.543). The corresponding linear correlations were .425 and -.087 which indicates that the linear trend provides a reasonably good description of the data during the pre -installation SII period but not during the post -installation period. A similar pattern ' was found for nighttime incidents. In the South Area, a very different pattern was found. For the entire period, there appeared to be essentially no linear trend (linear correlation = -.087). However, there was a moderate upward trend during the pre -installation period followed by a strong upward trend during the post -installation period. The average linear change per month during the pre -installation period was .788 complaints per month; during the post -installation period it was 3.0 complaints per month. The corresponding linear correlations were .261 and .649 (the latter was statistically significant) indicating moderate and strong relationships, i respectively. In sum, the regression analyses provided clear support for the conclusion that, on the average, complaints were increasing prior to the installation of the street lights and decreased during the subsequent months in the North and Central Areas. In contrast, there was a marked upward trend in complaints in the South Area during the post -installation period. These linear trends should be interpreted with caution since they represent a simple (linear) model of the trends which were previously discussed. Nevertheless, the regression analyses are consistent with the view that there was some decrease in complaints in the North and South Areas following the installation of the street lights. Tables 25.30 and Figures 7-12 present data concerning trends for particular types of incidents. Since many of the breakdowns involve small number of complaints, the data were aggregated by quarter to improve the statistical reliability of the results. The trend for incidents involving offenses against persons is displayed in Table 25 and Figure 7. The number of incidents per quarter in Table 25 is shown as a percent of all incidents during the period within a given study area. This permits an assessment of tendencies for incidents of a particular type to occur early or late in the period. With regard to offenses against persons, differences in the time trend across areas were statistically significant. The pattern indicated that there tended to be proportionately fewer incidents of this type in the North Area during the last two quarters than in the Central and South as 52 TABLE 24 Linear Regression Analysis of Frequency of Complaints by Period and Area North Area i Trend Linear Coefficient' Intercept Correlation Total Period' All Incidents .352 43.74 .136 Nighttime Incidents .295 32.22 .146 Preinstallation Period All Incidents 1.075 35.93 .250 Nighttime Incidents .943 25.68 .268 Postinstallation Period All Incidents -2.490 112.45 -.413 Nighttime Incidents -1.774 82.04 -.393 i Central Area - Total Period All Incidents 1.056* 74.40 .372* Nighttime Incidents .733 56.46 .317 Preinstallation Period All Incidents 1.950 66.55 .425 Nighttime Incidents 1.766 48.05 .478 Postinstallation Period All Incidents -.543 112.26 -.087 Nighttime Incidents -.426 83.31 -.079 South Area Total Period All Incidents -.028 37.74 -.014 Nighttime Incidents -.027 28.22 -.017 Preinstallation Period All Incidents .788 34.43 .261 Nighttime Incidents .754 24.78 .305 Postinstallation Period All Incidents 3.000* -38.43 .649* i Nighttime Incidents 2.178* -27.25 .603* The total period refers to January, 1981 through June, 1983. The preinstallation period refers to January, 1981 through April, 1982. ( The postinstallation period refers to May, 1902 through June, 1983. ' The trend coefficient reflects the average linear change over time in the number of complaints per month. The intercept is the point A 1 53 where the linear trend would begin at the beginning of a given period. The linear correlation reflects the strength of the relat- ionship between time and the increase (decrease) in the number of complaints. * The coefficient was statistically significant at the .05 level or less. Areas. For example, 5% of the incidents involving offenses against persons during the 30 -month period in the North Area occurred during the first quarter of 1983. This may be compared with 8% for the Central Area and 12% for the South Area. In short, the data suggest that there may have been a moderate decline in offenses against persons in the North Area. Although such incidents also declined in the South Area during the latter months of 1982, they increased in early 1983. The number of incidents of this type in the Central Area has remained more or less constant since the installation of the street lights. The trends for burglary (Table 26 and Figure 8) showed a clear pattern of a decreasing number of complaints during the post -installation period with one exception. There was an upturn in the number of complaints in the South Area during the last two quarters of the period (January -June, 1983). However, there are three qualifications to this finding. First, the downward trend in burglaries was apparent as early as the third quarter of 1981, well before the installation of the street lights. Second, there was a sharp increase in burglaries in the North and South Areas during the third quarter of 1982, after the street lights were installed, and then the downward trend resumed. Third, the differences in the trends across areas were not large enough to be statistically significant. In short, although there has been a decrease in burglaries since the street lights were installed, it is not clear that this trend was associated with the street lighting p01 se. The quarterly trends for theft are displayed in Table 21 and Figure 9. The most striking aspect of these trends is the marked increase in thefts in the North and Central Areas during the second and third quarters of 1982 which were followed by substantial decreases. The level of thefts in the South Area remained more less constant during the 30 -month period with some seasonal fluctuation. Also, the differences in the trends by area were statistically significant. These data clearly suggest that there was not a short-term effect of street lighting on thefts, especially in the Central Area. However, the street _ lighting may have contributed to the decline in thefts which occurred in the latter part of 1983 into early 1984. In short, the evidence for an effect of the street lighting program on thefts is somewhat mixed. The trends for property damage incidents clearly do not provide support for an effect of street lighting. In the first place, none of the areal differences in the trends were statistically significant. Second, there was an increase in property damage incidents in the North and Central Areas during the post -installation period. CPS- 54 The trends for public disorder offenses (Table 29 and Figure 11) differed significantly by area. In the North Area, there was a substantial increase in such incidents just prior to the installation of the street lights during the second quarter of 1982. This was followed by equally substantial decreases during the following months. Public disorder incidents in the Central Area also increased substantially but peaked later than in the North Area. All three areas showed large increases in this type of incident during the second quarter of 1983. Although it possible that the additional street lighting had a temporary impact on public disorder offenses in the North Area, this was probably not the case. In the North and South Area, many, if not most, of these incidents involve complaints concerning loud parties. It is unlikely that street lighting would have an impact on this type of problem. Table 30 and Figure 12 show the trends for suspicious activities. There was a substantial decrease in the number of such complaints in the ' Central Area during the period immediately following the installation of ! i the street lights. This was followed by a moderate pattern of increases and decreases. The North Area also experienced a decrease in suspicious activities during the immediate post -installation period but the general trend for this area suggests a more or less constant level of complaints over time. In addition, the number of complaints of this type originating in the South Area decreased consistently during the -� post -installation period. Thus, with the exception of the Central Area, ! the trends for incidents involving suspicious activities do not provide much support for an effect attributable to the additional street lighting. as TABLE 25 Quarterly Trends for Offenses Against Persons by Areal ' The number of incidents which occurred during a quarter are expressed as a percent of all such incidents during the total period within the area. * The area differences in the quarterly trends were statistically significant at the .05 level or less. 55 as Study Area North Central South 1981* First . 10% 7% 40' Second 10 8 4 Third 12 14 18 Fourth 12 14 18 1982 First 8 12 16 Second 12 9 5 Third 10 11 7 Fourth 12 12 3 1983 First 5 8 12 Second 9 12 18 100„ 101% 99% N 130 575 96 ' The number of incidents which occurred during a quarter are expressed as a percent of all such incidents during the total period within the area. * The area differences in the quarterly trends were statistically significant at the .05 level or less. 55 as FIGURE 7: TREND FOR OFFENSES AGAINST PERSONS BY QUARTER 57 TABLE 26 Quarterly Trends for Burglary by Areal The number of incidents which occurred during a quarter are expressed as a percent of all such incidents during the total period within the area. as Study Area North Central South 1981 16% 8% 8% First 16 10 17 Second 20 18 17 Third 13 14 16 Fourth 1982 10 13 13 First 7 9 6 Second 10 14 5 Third 5 5 5 Fourth 1983 2 4 6 First 1 4 8 Second 100% 99% 101% N 96 114 107 The number of incidents which occurred during a quarter are expressed as a percent of all such incidents during the total period within the area. as FIGURE 8: TREND FOR BURGLARIES BY QUARTER 1981.1 1981-2 1981-3 1981-4 1982-1 1982-2 1982-3 1982-4 1983-1 1983-2 TEAR RND UURRIER INCIUENI BCCURDED LEGEND: RHEA o -[i -U CENTRAL a-9 NBnIR e -e -e 58U1r 59 TABLE 27 Quarterly Trends for Theft by Areal Study Area forth Central South 1981* First 4% 4a 17% Second 7 7 7 7 14 Third 5 5 5 j Fourth 1982 6 6 10 First Second 22 14 12 Third 21 19 8 Fourth 13 17 5 1983 3 10 9 First Second -13 _11 _13 101% 100% 100% ' ! 270 486 152 N The number of incidents which occurred during a quarter are expressed as a percent of all such incidents during the total period within the area. * The area differences in the quarterly trends were statistically significant at the .05 level or less. I as E N U N 8 E fl 0 F C 0 N P L A I N T S 90 FIGURE 9: TREND FOR THEFTS BY QUARTER 1981-1 1901-2 1981-3 1981-11 1982-1 1902-2 1902-3 1902-4 1983-1 1983-2 YEAR AHD QUARTER INCIDENT OCCURRED LEGEND; AREA L9 -8-u CENTRAL 8-13 NORTH 8-8-9 SOUTH u 61 TABLE 28 Quarterly Trends for Property Damage by Areal The number of incidents which occurred during a quarter are expressed as a percent of all such incidents during the total period within the area. R.5 Study Area North Central South 1981 First 9% 10% 12% Second 10 11 16 Third 9 10 10 Fourth 9 13 14 1982 First 8 8 11 Second 9 8 5 Third 14 9 6 Fourth 12 9 3 1983 First 8 12 7 Second 13 11 16 101% 101% 100% N 183 555 148 The number of incidents which occurred during a quarter are expressed as a percent of all such incidents during the total period within the area. R.5 FIGURE 10: TREND FOR PROPERTY DAMAGE BY QUARTER 19B1-1 1981-2 1981-3 1981-4 1982-1 1982.2 1982-3 1982-4 1983-1 1903-2 TEHH RND OURRIER INCIDENT OCCURRED LEGEND: RRER a-0-0 CENTRAL S-E�-B NORTH B -B-9 5OUTH TABLE 29 Quarterly Trends for Public Disorder Incidents by Areal ' The number of incidents which occurred during a quarter are expressed as a percent of all such incidents during the total period within the area. * The area differences in the quarterly trends were statistically significant at the .05 level or less. 63 as Study Area North Central South 1981* First 4% 5% 4% Second 10 10 15 Third 14 11 14 Fourth 5 6 6 1982 First 5 7 7 Second 22 12 10 Third 14 17 9 Fourth 7 10 3 1983 First 4 7 10 Second 15 15 22 100% 100% 100% N 635 695 475 ' The number of incidents which occurred during a quarter are expressed as a percent of all such incidents during the total period within the area. * The area differences in the quarterly trends were statistically significant at the .05 level or less. 63 as n u n 0 E fl 0 F E 0 H F L A Il T S I L FIGURE 11: TREND FOR PUBLIC DISORDER OFFENSES BY QUARTER 1981-1 1901-2 1901-3 198 1 -4 1982-1 1982-2 1982-3 1902-4 1983-1 1983-2 TEnR ONO QUARTER INCIDENT DCCUnnEll LEGEND: AREA u u -u MORAL 43-8-13 NOAH e -e -s :9UlR 65 TABLE 30 Quarterly Trends for Suspicious Activity Incidents by Areal The number of incidents which occurred during a quarter are expressed as a percent of all such incidents during the total period within the area. I C215" Study Area North Central South 1981 First 10% 6% 7% Second 11 14 16 Third 8 12 16 Fourth 13 10 8 1982 First 12 10 17 Second 13 15 9 Third 5 6 6 Fourth 7 10 7 1983 First 8 7 6 Second 13 10 9 100% 100% 101% N 158 296 128 The number of incidents which occurred during a quarter are expressed as a percent of all such incidents during the total period within the area. I C215" 11 U H B E fl B F C B H P L fl N T S FIGURE 12: TREND FOR SUSPICIOUS ACTIVITIES BY QUARTER .� 1981-1 1981-2 1981-3 1981-4 1982-1 1982-2 1982-3 1982-4 1983-1 1983-2 YEAR R110 QUARTER INCIDENT BCCURREU 1 V, rdiFA F-.� n fEtit\d� -3-8 Ni;fi i•I B -A -n 5' •ri 67 Summary of Results Examination of month-to-month changes in the number of complaints received by the ICPD revealed a sharp decline in all three areas immediately after the installation of the street lights. Since this decline was evident in the South Area, where no additional street lights were installed, it seems unlikely that it was related to the street lighting program. However, the monthly level of incidents in the North Area remained relatively low during subsequent months, This latter finding suggests that the street lighting may have had a moderate effect on incidents within the North Area only. 2, The patterns found for three-month moving averages for each area further support the findings discussed above. These data show that levels of incidents in the Central Area tended to remain high during the months following the street light installation although there was a substantial decrease in the fall of 1982. It is also clear that the number of incidents in all areas increased toward the end of the study period (June 1983). This suggests that the effect of the street lights in the North Area may have been short term in nature. However, even though the level of incidents in the North Area increased during the spring , it remained substantia of 1983lly below the level which occurred just prior to the installation of the street lights. lyses of pre- and on 3 Regression areasewere also undertaken. Thieslinear These analyses showed that complaints in the North Area exhibited a moderate upward trend before April 1982 and a moderate downward trend subsequently. Complaints in the Central Area showed a moderate upward trend which was followed by a weak downward trend. In the n Central Area, there was a moderate upward trend followed by a strong upward trend. Thus, these data also support the inference that the effects of the street lighting were moderate in strength and were restricted primarily to the North Area. 4. Analyses of trends for particular types of incidents suggested that the street lighting may have affected burglaries, suspicious activities, and, to a lesser extent, thefts. In the North and South Area, burglaries exhibited a generally donward trend after April 1982. In the South Area, there was an increase in burglaries which was not apparent in the other two area. However, the downward trend in the North and Central Areas was apparent prior to April 1982 and is based on a small number of incidents. Thus, the trends for burglary do not provide strong evidence for an effect of street lighting. Complaints concerning suspicious activities in the North and Central Areas declined during the post -installation period. In the North Area, however, there was an increase in the second quarter of 1983 to preinstallation levels, Suspicious activity complaints also decreased in the South Area so the evidence for an effect of street lighting is not clearcut. as i 68 6. With regard to thefts, the number of incidents in the North and Central Areas was very high about the time that the street lights were installed. However, thefts declined substantially during the latter months of 1982 and tended to remain low thereafter. In the South Area, the number of thefts was more or less constant during the study period. Altough thefts in the North Area increased during the second quarter of 1983, the trends for theft provide the clearest support for a possible effect of the street lighting program. 7. ilia trends for offenses against persons, property damage, and public disorder offenses did not exhibit trends which would indicate an effect of street lighting. Although public disorder offenses declined sharply in all areas just after the installation of the street lights, they rose to relatively high levels again in the second quarter of 1983. Since a majority of public disorder incidents involve complaints about loud parties, it is unlikely that this type of incident would be affected by street lighting. as RESULTS: RVAP ➢ATA The annual trends for different types of crisis calls received by the Rape Victim Advocacy Program (RVAP) are presented in Table 31. These data show that calls concerning rape decreased in the year prior to the installation of the street lights but increased thereafter. However, calls concerning assault and harassment decreased during the post -installation period. The decrease in harassment is consistent with some of the findings based on the community survey data. The RVAP data should be taken as only a general indication that the street lighting program may have affected such incidents since the data are not disaggregated by area of occurrence. TABLE 31 Annual Trends in RVAP Crisis Calls& The time period is July 1 -June 30. - 69 - Rape Assault Harassment Number Percent Number Percent Number Percent of Calls Change of Calls Change of Calls Change 1980-81 45 -- 20 -- 34 -- 1981-82 37 -24% 24 +20% 43 +26% 1982-83 54 +46% 21 -13% 38 -12% 1983-84 68 +26". 21 0% 23 -39% The time period is July 1 -June 30. - 69 - 9� --� i �DTY of IOWA. CIT clvl C CENTER 410 E. WASHNGTON ST. IOWA CITY, IOWA 52240 (319) 356-50.0 STREET LIGHTING IMPROVEMENT PROJECT COMMUNITY SURVEY Dear Resident: This questionnaire is part of a research project designed to assess the effect of street lighting improvements in certain areas of Iowa City. As part of this project, we hope to gain a better understanding of your feelings and experiences in your neighborhood. You have been chosen to participate in this survey through a scientific sampling procedure. Your cooperation is very important for its success and the validity of the results. Please take fifteen minutes or so to complete the questionnaire. Your responses to this questionnaire are completely confidential. Individual questionnaires will be seen only by an independent research consultant and his staff. Individual responses will not be revealed to Iowa City officials. Please return the questionnaire in the postage -paid envelope within one week. If you have any questions, please feel free to call Jim Curry at 351-6239 or Kathy Ward at 337-4015. Thank you. for your cooperation. Sincerely ' Neal G. Berlin City Manager Most of the questions can be answered by simply circling the number which indicates your response. Please ignore the numbers in parentheses on the right margin of the questionnaire. 1. Please indicate your current address: Office Use Only Area: (5) Number: (6-9) Street: (10-11) PLEASE TURN TO OTHER SIDE o?S 2 ' We would like to know your opinion on topics such as crime, safety, and street lighting in your neighborhood. Please think of your neighborhood as the area of Iowa City within three blocks of your current address. Indicate your opinion by circling the number which best expresses your own attitude. No Agree Disagree Opinion 2. My neighborhood has a higher 1 2 3 I crime rate than other areas of Iowa City. 3. The crime rate is increasing 1 2 3 in my neighborhood. 4. I am afraid to walk alone on 1 2 3 the streets of my neighborhood after dark. 5. A woman is safe alone after 1 2 3 dark on the streets of my neighborhbod. G. If I was attacked on the street 1 2 3 j in my neighborhood, I would seek help from my neighbors. 7. People in this neighborhood 1 2 3 are safe in their houses at night. 8. The street lighting on my 1 2 3 i street should be improved. 9. The street lights on my 1 2 3 street light the sidewalk. 10. It would be safer on my street 1 2 3 after dark if the street lighting was improved. 11. Improved street lighting 1 2 3 would reduce the crime rate in my neighborhood. 12. Improved street lighting would 1 2 3 (12-22) j increase police effectiveness f� in my neighborhood. I PLEASE GO TO PAGE 3 ' �J 3 13. Listed below are several types of crimes or incidents. For each one, please indicate your knowledge of such incidents in your current nei hborhood during the last twelve months (regardless of how long you have lived there by circling the appropriate number. Have you Has this been been a Do you know a frequent victim? anv victims? roblem? Donrt Yes No Yes No Yes No Know 1 Auto theft............ 1 2 1 2 1 2 3 Other theft........... 1 2 1 2 1 2 3 Burglary .............. 1 2 1 2 1 2 3 Property damage....... 1 2 1 2 1 2 3 Auto accidents........ 1 2 1 2 1 2 3 Verbal threats or harassment............ 1 2 1 2 1 2 3 Personal assault...... 1 2 1 2 1 2 3 Robbery ............... 1 2 1 2 1 2 3 Pranks by juveniles... 1 2 1 2 1 2 3 Rape or attempted rape 1 2 1 2 1 2 3 Window peeking........ 1 2 1 2 1 2 3 Exhibitionism......... 1 2 1 2 1 2 3 Other sex offenses.... 1 2 1 2 1 2 3 (23-61) 14. Are you a student at the University of Iowa? Yes ....................... 1 No..................................2 (62) 15. What is your sex? Female ..............................1 Male................................2 (63) PLEASE TURN TO OTHER SIDE EN I 4 16. On the average, how many nights a week do you go out? Never..........................1 Less than once a month ........ 2 Less than once a week ......... 3 1 or 2 nights.................4 3 or 4 nights.................5 5 or 6 nights.................6 Every night...................7 How do you usually travel when you go out? Car or other motor vehicle....1 Bicycle.......................2 Citybus......................3 Walk..........................4 Other.........................5 Please specify 17. What was your age on your last birthday? 18. How many people, including yourself, live in your house or apartment? 19. Do you have any comments or suggestions? THANK YOU (64) (65.) (66-67) (68-69) -TTO--TIF cq.S 1 I I t i 1 t i I I 4 16. On the average, how many nights a week do you go out? Never..........................1 Less than once a month ........ 2 Less than once a week ......... 3 1 or 2 nights.................4 3 or 4 nights.................5 5 or 6 nights.................6 Every night...................7 How do you usually travel when you go out? Car or other motor vehicle....1 Bicycle.......................2 Citybus......................3 Walk..........................4 Other.........................5 Please specify 17. What was your age on your last birthday? 18. How many people, including yourself, live in your house or apartment? 19. Do you have any comments or suggestions? THANK YOU (64) (65.) (66-67) (68-69) -TTO--TIF cq.S 1 I S 1 I I I I 1 I IOWA CITY POLICE C("�PLAINT REPORT CASE NUMBLY DEPARTMENT PRIMARY sfcollD.R. CLASSIFICATION CLASSIFICATION' IIB MIT FIAT TIME SWT xUW PlVOAItD A ".A.. I I...... NECDVED BY: OISFAICNEUUI 0 P. ) P...." ! OIIKM Vyw E LYIY L Iw,W WYI I+NW mI�I Pl tli 191, 1 ..L—,: 9 iWMM ! E.' VNN F Pl1IPPIU IO PYPUV OFFICER 0[E(CIIVffUP. OFFICENI IIMC OISPLICIILD OFFICER] TIME 1O l] TIME 10 1A •DU LOFFICER 'ODOFFICER JNIL/ OIIICipI OF OF IICIM1 IS •OOYo1FICIR •OU'LCNIKEA IF I AILS.1 COMPLAINT 51141 COMMANDCP P[VI(WED tlY Pl tli E.' Pl1IPPIU IO PYPUV 0[E(CIIVffUP. APPPOJAL: I l.NI COMMANO T OF OF IICIM1 IS APPROVAL: a Elffla 51 1981 Classification Codes I. 'CRIMINAL IfOMIC1DE a. Murder b Non -negligent manslaughter b. Manslaughter by negliegence 2. RAPE a. Forcible rape b. Attempted rape 3. ROBBERY a. FIrun rm b. Knife or rutL ing instrument r.. Other dangerous weapon d. Hands, fist, feet (aggravated) e. Other (simple, non -aggravated) 4. ASSAULT a. Firearm b. Knife or cutting instrument c. Other dangerous weapon d. Bands, fist, feet (aggravated) e. Other (simple, non -aggravated) 5. BURGLARY (BREAKING AND ENTERING) a. Residence (dwelling, ape., hate l•, etc.) b. Non -residence (store, office, etc.) 6. LARCENY -THEFT a. Pocket picking b. Purse snatching c. Shoplifting d. From interior of M/V (except parts b accessories) e. M/V parts b accessories (hub caps, gasoline, CB's) f. Bicycles g. All other 1. From buildings 2. From Yard 3. Livestock (regardless of where stolen) 4. Short change -skip out 5. Mine. h. From coin operated machines 7. MOTOR VE'111CLI: T11L'r•S a. Autos b. Trucks and Buses C. Motorcycles and Minibikes d. Other motorized vehichles (snowmobiles, mo-peds,go-carts,etc e. OMVOC plus mise., joy -riding 8, OTHER ASSAULTS (simple assaults) 9. ARSON 10. FORGERY AND COUNTERFEITING a. Forgery, except checks b. Forgery of bank checks e, Couuterrcitlilg aJ I 1 I i t 4 1 1 I , i 11. FRAUD a. Confidence games b. False checks (insur I'Lc ianL funds -no account) c. Defrauding innkeeper d. Outer frauds 12. EMBEZZLEMENT a. Failure to return rented/leased vehicle b. Failure to return other rented/leased property C. Other embezzlement/conversion of property 13. STOLEN PROPERTY BUYING, RECEIVING AND POSSESSION 14. VANDALISM a. Public bldgs. and public property, exceptschools b. Schools c. Business/commercial d. Residence/private property, except mail boxes c. Mailboxes f. Injuring/ tampering with M/Vehicle g. Misc. 15. WEAPONS: CARRYING, POSSESSING, ETC. 16. PROSTITUTUION AND GOpIM ERCIALIZED VICE 17. SEX OFFENSES a. indecent exposure b. Abnormal sex relations c. Indecdntliberties,maleaea[iart, lasivious acts d. Window peeping C. Misc. 18. CONTROLLED SUBSTANCES a. Sale of a controlled substance b. Possession of a controlled substance C. Misc. 19. GAMBLING 20. OFFENSES AGAINST FAHILY AND CHILDREN a. Desertion, abandoment, non-support b. Child stealing c. Neglect or child abuse d, Spouse Abuse e. Misc. domestic, civil family problems 21. OMVUi a, ATL 011VU1 b. Arrest of OPIVUI -2- a 22. L!_QUOR LAW VIOLATIONS a. Possesx Lon by a minor b. Making beer or liquur available to a minor C. Being in a tavern as a minor d. Selling beer or liquor to a minor e. Consumption in a public place, highway, or while driving f. Bootlegging/selling without a license 23. INTOXICATION 24. DISORDERLY CONDUCT a.Unlawful assembly/riot b. Disturbing the peace and quiet (parties, etc.) c. Obscene lannunge d. Refusing to as-iist an officer/interference with official e. Fight f. Discharging firearms g. Fireworks h. Littering i. Civil rights disputes J. Phone calls/obscene/liarrassmene k. Prowler 1. Solicitors m. Misc.,'snuw balling, frisbies ere. 25. VAGRANCY (pan handling, littering, -etc.) 26. ALL OTHER CRIMINAL VIOLATIONS -EXCEPT TRAFFIC a. Abortion b. Block -mail, extortion, kidnapping c. Burglary tools (possession, etc.) d. Escape from Jail/custody e. Contemptof court f. Contributing to delinquency -non liquor related g. Possession/distribution/manufacture of obscene material h. Public nuisance (noise, etc.) i. Conspiracy J. Malicious threats k. Bomb thrents 1. Found bomb 2. Explosion of bomb 1. Resisting arrest m. Parol c/probation vlolatLon n. Trespass, car prowling o. Pranks p. Mise. 27. SUSPICION a. Suspicious person b. Suspicious vehicle c. Other suspicions 28. JUVENILE a. Loitering b. Currew violation/truency c. Pranks d. Misc. _3. _ H 29, MENTAL 30. SUICIDE a. Attemp b. ruse. 31. SNOWMORILE COMPLAINTS 32. ACCIDENT -MOTOR VEHICLE a. Property damage b. Personal injury c. Fatal d. Ilit and Run, PD e. Ilit and Run, III f. Hit and Run, fatal 33. ACCIDENT -OTHER a. Property damage b. Personal injury i C. Fatal 34. ASSIST AND SERVICE a. Assist other law enforcement agency b. Assist other criminal justice agency c. Traffic control d. Vacation check e. Cancel vacation check I. Unlock g. Deliver emergency message h. Relay personnel or property I. Escort J. Stranded motorist k. Special event patrol/extra security I. Open door nr wlnduw m. Medical assist/assist ambulance n. Assist indigents/transients/welfare o. Misc. (bar assists, etc.) 35. FIRE a. Alarm, not a call in 36. ALARM, INTRUSION OR TROUELE-SILENT I ' 37. ATTEMPT TO LOCATE a. Missing person, adult b. AWOL, Military c. Warrant/mittimus/other pickup by legal order d. Escapee or walkaway e. For emergency message f. Wanted vehicle, except stolen and hit and run g. For criminal activity h. Missing/runaway juvenile I. Lost/found child J. Cancel ATL k. Misc. ATI, 38, CIVIL DISPUTE 39. SUDDEN DEATH d ISOSI[iS FOUND _,- a-5, N 40. GUNSHOTS 41. MISC. INVESTIGATION 42. MISC. COMPLAINT AND SERVICE RE U(I_EST 43. MISC. INFORMATION (no officers assigned) 44.. LOST AND FOUND PROPERTY a. Lost property b. Found property 45. RECOVERED STOLEN PROPERTY -VEHICLES 46. DOC., CAT AND MISC. ANIMALS a. At llarge-stray b. lost -found c. Mistreatment and abuse d. Nuisance and barking e. Bites and rabies f. Dead and road kills g. Misc. 47. LIVESTOCK a. Stray, Lost and found b. Mistreatment and abuse c. Dead and road kills d. Misc. 48. WTLDLIFF./DEER KILLS 49. WHAT111_R/BAD (tornado, blizzard, tidal waves, typhoons) 50. HAZARDOUS ROAD CONDITIONS 51. TRAFFIC VIOLATIONS a. Speeding b. Reckless driving/exhibition driving/drag racing/ j squealing tires c. Signs and signals d. Right of way, bad pass I e. Driver's license violations (fnQ j I. Misc. traffic complaints or violations, b1 -Gs, skateboardr 52. ABANDONED AND RECOVERED VEHICLES -TOW IN a. Iltghwny or public area -towed j b. Highway or public area c. Private property -towed d. Privnte property e.' Misc. abandoned vehicle I. Ilise. tow -in 53. PARKING a, ILlopal parking -public property b. I1Legal parking -private property c. Tow -citation 54. BOATING AND RECREATIONAL WATER COMPLAINTS 55. IIUNTI_NC CUMI'LAIN9'-IiXCLUOINL TRi%PASS CODING MANUAL: ICPD COMPLAINT REPORTS i IOWA CITY STREET LIGHTING IMPROVEMENT PROJECT 1. Type of Complaint: Use the numeric codes which correspond to the ICPD codes and are listed on the following pages. Code both primary and secondary classifications if they are reported. If no classification is reported, enter 91s. 2.Place of Occurrence: Write the street number and the name of the street in the blank space. The street number, street codes, and area codes will be entered later. If the name of an establishment is reported, enter it in the blank space. If the place of occurrence is not reported, enter "Unknown" in the blank space. 3. Date of Occurrence: Enter numeric codes for day, month, and year. For example, June 1, 1981, would be 01 06 81. If the date of occurrence is not reported, enter 91s. i 4. Time of Occurrence: If the time of day is reported, use the "military" codes shown in the following pages. If you can deter- mine that the incident occurred during either the daytime or night- time, note this in the comments section. If no time of day is reported, enter 91s. 5. Row Reported: Enter the code shown on the complaint report. If none is reported, leave this field blank. ' 6. Sex of Victim& Male...............................1 Female....... ...................2 Two or more males..............6...3 Two or more females .. ............4 Multiple victims -mixed sex ......... 5 Not applicable (property offense)..6 Not reported .......................9 7. Sex of Offender: Male .............................1 Female...... .................2 Two or more males ....... 6 ........ 3 Two or more females.. .......4 Multiple offenders -mixed sex ..... 5 Not reported.....................9 8. Age Status of Victim: Adult (18 or over) .......... 1 Juvenile (17 and under) ..... 2 Mixed ages .. ..............3 Not applicable..............a Not reported.... .........9 l i I coding Manual -Page 2 9. Age Status of Offenders Adult (18 or over)...............I juvenile (17 or under) ........... 2 Mixed ages .. ...................3 Not applicable...................8 Not reported.....................9 10. Complainant: Victim...... .. ...............1 Relative of victim...............2 other civilian...................3 iPolice officer .................. 4 11 Not reported.. 9 11. Location: Inside residence.................1 Inside business/commercial ....... 2 Outside.. .....................3 Not reported.....................9 E 12. Level of Force or Violences fee Ofnsagainst person -no force or violence ........... I Offense against person -threat of force or violence .... 2 Offense against person -force or violence used ....... ..3 Not applicable -not offense against person.............8 Offense against person -level not reported.............9 13. Disposition: Informal -not referred ............ 1 Arrest ...........................2 Agency referral...,. .. .......3 Detective Bureau referral .... ...:9 Not reported .................... A5 Codir %lanual-Page 3 CODES FOR TYPE OF COMPLAINT Numeric ICPD 1981 Classification Codes and Description Code 01 -Criminal Homicidu a -murder and manslaughter..................................01 b -negligent manslaughter...................................02 02 -Rape a -forcible rape............................................03 b -attempted rape...........................................04 03 -Robbery a,b,c-robbery with a dangerous weapon......................05 d -aggravated (with hands, fists, etc.).....................06 e-nonaggravated............................................07 04 -Assault a,b,c-assault with a dangerous weapon......................08 d -aggravated (with hands, fists, etc.).....................09 e-nonaggravated............................................10 05 -Burglary (BSE) a-residence................................................11 b-nonresidence.............................................12 06 -Larceny -Theft a,b-pocket picking, purse snatching...... ...............13 d,e-from motor vehicle.....................................14 f,gl,g2-miscellaneous......................................15 07 -Motor Vehicle Thefts (all types) . .........................16 08 -Other Assaults (simple assaults)...........................10 09-Arson......................................................17 14 -Vandalism (all types)......................................18 15-Weapons....................................................19 17 -Sex Offenses a -indecent exposure.......................................20 b -abnormal sex relations...................................21 c -indecent liberties, etc..................................22 d -window peeping...........................................23 e-miscellaneous............................................24 24 -Disorderly Conduct b -disturbing the peace.....................................25 e-fighting.................................................26 k-Prowler..................................................27 a, ..odic.^.4anual-Page 4 26 -All Other Criminal Violations c -possession of burglary tools .............................28 h -public nuisance.......................................29 n -trespass, car prowling...................................30 o-pranks...................................................31 27 -Suspicion a -suspicious person........................................32 b -auspicious vehicle.......................................33 c -other suspicions.........................................34 28 -Juvenile a-loitering................................................35 b -curfew violation/truancy.................................36 c-pranks...................................................37 d-miscellaneous............................................38 32 -Accident -Motor Vehicle a -property damage ................ ...... ......39 b -personal injury..........................................40 c-fatal....................................................41 d -hit and run, property damage .............................42 e -hit and run, personal injury.; ........................... 43 f -hit and run, fatal.......................................44 STUDY AREA BOUNDARIES To determine whether or not a complaint should be coded, check the Place of Occurrence against the street numbers listed below. If the incident occurred within the study area, it should be coded. If the place of occurrence is not reported, do not code the complaint. If an incident is reported as having occurred on one of the corners of the study area, it should be coded. Use the attached map or the telephone book to help resolve additional problems such as locating commercial or business establishments. Street Numbers in Study Area 200 East to 899 East 100 East to 899 East 899 South to 799 North Streets Included Brown, Ronalds Church, Fairchild, Davenport, Bloomington, Market, Jefferson, Iowa, Washington, College, Burlington, Court, Harrison, Prentiss, Bowery, and Benton. Clinton, Dubuque, Linn, Gilbert Van Buren, Johnson, Dodge, Lucas, and Governor. R-15, / ;ice � � >� � � • m: nui�: um 1181x_ Elm :� S iu yer■. �ulall� ■. MR m! 910= 'JI:ir111A1�10 I' MIE m 0 WIq�E1081B� 81 .:10: WIN :ice IUI: .7111 CO 01192 Cllllo! . ■'�■ p 'IU: fill• ®SIL= 11aw un:,:1wN ■aa �=� Uyu ■� , :IIW illG IN !err =1111 mI M8 Ull: ■ 1� III: 99 ■■i-� }•,: O- s1R; ® =nl: Un : awe �1L• .I• ISL � ^• ,'y� 0l1 � r G ME ,. _= • g wi..UI n■1 nll0- -li "- Ea. �, I ■unl mm aME ME iii � � �Ls • c.. „_ ,, � . _"fin j�l!��-�iuu�,•, :uiva �{�1 • 1 • • •r • • r• ••r r r • r r • • r • �r 12:00 AM 0000 1:00 0100 2:00 0200 3:00 0300 4s00 0400 5:00 0500 6:00 0600 7:00 0700 8:00 0800 TIME OF OCCURRENCE CODES 9:00 0900 6:00 10:00 1000 7:00 11:00 1100 8:00 12:00 PM 1200 9:00 1:00 1300 10:00 2:00 1400 11:00 3:00 1500 4:00 1600 5:00 1700 ^ Codi.Manual-Page 6 1800 1900 2000 2100 2200 2300 a CODE SHEETS: ICPD COMPLAINT REPORTS IOWA CITY STREET LIGHTING IMPROVEMENT PROJECT Type of Complaint -Primary,,,,,,,,,,,,,, 1 2 -Secondary ............................... 3 4 Place of Occurrence (Enter Place of Occurrence) Street Number ................... 5. 8 7 6 Street ................................. 9 10 Area ..................................... 11 12 Date of Occurrence ................. 8Time11 14 19 16 17 Y8— Time of Occurrence ................................ 19 20 23 23 How Reported .................................... Sex of Victim ................................................. 23 24 Sex of Offender; Age Status of Victim .......................................... 6 26 Age Status of Offender ................................... 27 Complainant................................................... 28 Location ..................................................... 29 Level of Force or Violence ................................... 30 Disposition .................................................. 31 Comments: as LAWRENCE L LYNCH ROBERT W.JANSEN STEW IZN W GREENLEAF Honorable Mayor Members of City Council Civic Center 410 E. Washington Iowa City, Iowa 52240 JANSEN & LYNCH ATTORNEYS AT LAW 1402 WILLOW CREEK COURT P.O. 80% 2508 IOWA CITY. IOWA 522442508 January 3, 1985 Re: Gas/Electric Franchise -- Legality of Franchise or Rental Fee Dear Mayor McDonald and Members of the Council: AREA CODE 319 351.1058 I have been asked to comment on a memorandum concerning the legality of franchise or rental fees submitted to us by Iowa - Illinois Gas & Electric Company. The proposed franchise for both electricity and gas provides for a rental fee for the use of the public streets and ways based upon a percentage of the collected gross revenues derived by the Company from the distribution and sale of electricity and gas to customers within the corporate limits of the city. The rental fees shall be surcharged to all customers receiving electricity and gas service within the city. Iowa -Illinois has also submitted a provision that if the rental fees are held to be invalid or void, the City shall indemnify and hold the Company harmless for any rental fee monies required to be repaid to the customers. Essentially, Iowa -Illinois argues that a city may not impose any franchise fee or charge any rental fee for the use of city streets without express statutory authority. Under home rule legislation, Chapter 364, Code of Iowa 1983, certain limitations are imposed upon the powers oF cities notwithstanding the home rule grant. Sub -section 364.3(4) thereunder states that "A city may not levy a tax unless specifically authorized by a state law". Iowa -Illinois claims that a franchise fee is a tax and therefore there is no express authority in the state law authorizing such a tax. .2G Honorable Mayor and City Council January 3, 1985 Page 2 In addition, Iowa -Illinois maintains that a fee for the use of the streets and public ways, whether it is denominated as a franchise fee or as a rental fee, similarly cannot be imposed ab- sent express legislative authority to do so relying on the case of City of Des Moines v. Iowa Telephone Company, 181 Iowa 1282, 162 NW 323 (1917). Finally, Iowa -Illinois contends that even if a franchise fee or rental fee is negotiated and agreed upon in the franchise agreement itself, that portion of the franchise agreement is unenforcible as being beyond the legal power of a city to enforce. Iowa-Ilinois does, however, concede that a license fee to conduct its business in the City of Iowa City may be imposed 'so long as the fee is not used to produce general revenues for the City and is limited to the direct and indirect costs concerned therewith. POWER TO IMPOSE A RENTAL FEE In my opinion, Iowa -Illinois may be incorrect in its asser- tion that a franchise fee denominated as a rental fee for the use of the streets by the utility would probably be invalid on the basis that express statutory authority therefor is lacking. It should be noted that the grant of home rule contained in Section 364.1 (Code of Iowa) 1983 does contain the following language: "A city may, except as expressly limited by the Constitution, and if not inconsistent with the laws of the general assembly, exer- cise any power and perform any function it deems appropriate to protect an preserve the rights, privileges, and property of tt e cit or its residents, and to preserve and improve the power, sa ety, health, welfare, comfort and convenience of its resi- dents" (Emphasis supplied). I believe that an argument can be made that this statutory language authorizes a rental fee for the use of the streets in that the income therefrom can be used to help defray the cost to the City for wear and tear to the streets occasioned by utility's operations. From the power granted to protect city property the power to impose a rental fee to defray the costs of that protection may necessarily be implied therefrom. It must, however, be emphasized that this interpreta- tion has not been tested in or decided by the Iowa Supreme Court. Cases from other states are not particularly helpful since each Honorable Mayor and City Council January 3, 1985 Page 3 state's laws are different and peculiar to that state. WHEN DOES A FEE BECOME A TAX? Iowa -Illinois appears to equate a franchise fee with a tax and therefore the fee cannot be imposed or agreed to in the fran- chise agreement since cities do not have authority to levy a tax without express state authorization. Section 364.3(4) Code of Iowa 1983. Taxes are enforced proportional contributions from persons and property levied by the State by virtue of its sovereignty for the support of the government and for all public needs. 16 McQuillin "Municipal Corporations" (3rd Ed.) Section 44.02 at 6. A tax is a charge to pay the costs of government without regard to the special benefits conferred. Newman v. City of Indianola, 232 NW2d. 568, 573 (Iowa 1975). MunicipZ Faxes are t ose im— posed by a municipality under constitutional or statutory authority delegated to it by the state, to support the local government and pay its debts. 16 McQuillin, Section 44.02. The question then arises as to when the City is allowed to charge a fee and in what manner the fee will be assessed, so as not to be an unconstitutional tax. Fees are distinquishable from property taxes. A fee is usually imposed for some specific purpose, it does not create a lien on the property and may be enforced personally against the person or entity owing the fee. C��.-tYY of Fairmont v. Pitrolo Pontiac -Cadillac Co., 308 SE2d 527, V (77 Va. TM) . X`F5`xor roar y creates alien and is not enforcible against the taxpayer personally. Id. at 529. A fee is charged in exchange for a particular government service benefiting the party paying the fee in a manner not shared by the whole of society. (Providing the use of the public streets and ways). The fees imposed are not used to raise revenue, but to compensate the government for providing a particular service. Fees cannot be used to produce general revenues for the city, and cannot be so large as to exceed the direct and indirect costs concerned therewith. Merrelli v. St. Clair's Shoes, 96 NW2d 144 (Mich. 1959). This distinguishes fees r� om taxes wiich are used to raise general revenue for the city and are compelled. The general rule is that fees and taxes must be reasonable. Ottumwa V. Zeekind, 64 NW 646, 648 (Iowa 1885). M Honorable Mayor and City Council January 3, 1985 Page 4 Based on the foregoing, it is my opinion that the franchise fee is not a tax. As stated previously the fee for the grant of the franchise will be denominated as a rental fee rather than as a franchise fee. The two terms should be kept separate. However, the discussion as to whether the fee is a tax or not seems to be to be equally applicable to either type of fee. Accordingly, the uses to which the revenue can be put will be limited, in the case of a rental fee, to help defray the costs occasioned by wear and tear and damage to the streets and public ways as a result of Iowa -Illinois operations and the administrative costs connected with the administration of the franchise and the regulatory ordinances. As originally envisioned (in whichever form), the revenues produced by the fee would be used to cover the administrative costs of the ordinances and in some cases to provide subsidies to property owners who undertake energy-saving measures. This latter use would probably not now be permitted in order to escape the onus of a tax rather than a fee. There are undoubtedly a number of uses to which the revenues could be put that could be justified as part of the direct and indirect costs of administering the franchise and com- pensation for the use of the public streets, but I will not attempt to outline them here. FRANCHISE FEE AS A LICENSE FEE As previously mentioned, Iowa -Illinois has conceded that a license fee to conduct its business in the City of Iowa City may be imposed as part of the franchise so long as the fee is not used to produce general revenues for the City and is limited to cover the direct and indirect costs concerned therewith. As part of the franchise the City is allowed to charge a fee for issuing a license to Iowa -Illinois to conduct its operations in the City. The principles applicable in the previous section of this opinion are also applicable in the case of a license. The restrictions on the use of the revenue would be even more restrictive and would relate mainly to the administrative costs of issuing the license, keeping the record, etc. which would be a relatively small cost in proportion to the revenues expected to be generated if the fee is treated as a rental for the use of the public streets and ways. Iowa -Illinois has pointed out in its memorandum that the o?b Honorable Mayor and City Council January 3, 1985 Page 5 Legislature, in 1983, added a new sub -paragraph to Section 364.2(4)(f) which provides that, "if a city franchise fee is assessed to customers of a franchise, the fee shall not be assessed to the city as a customer". This amendment does indeed recognize that some cities in Iowa have imposed franchise fees on utilities and that these fees are then passed on the utility's customers. Iowa -Illinois indicates that it does not believe that such language constitutes the "specific authority" to levy a tax contemplated by Section 364.3(4), nor is it the "express legisla- tive authority" to do so as required for the imposition of rental fees for the use of streets. I would agree with that conclusion. This opinion has attempted to point out and distinguish the types of franchise fees that can be involved in the pending fran- chise. The primary concern is not whether or not Iowa -Illinois would challenge the validity of the fee since it appears that this will be agreed to, but rather the challenge by third parties that could be mounted. Obviously, I cannot predict how the courts would interpret the fee as to whether or not it is a tax or whether there is authority to assert it. However, it is my judgment that the best basis for success would be categorize the fee as a rental for the use of the public streets as is contemplated in the proposed franchises. I would be glad to answer any questions that the members of the Council may have concerning this opinion. very truly yours, Robert W. Jansen City Attorney RWJ:jb cc: City Manager Thomas Hoogerwerf i MEMORANDUM ON THE LEGALITY OF FRANCHISE FEES IN IOWA The question of whether a city may impose a franchise fee or a rental fee for the use of the city streets has arisen in the context of the Company's obtaining franchisesin Iowa City. This issue was previously researched by our office. A copy of Bill Waterman's Memorandum of July 14, 1965, is attached. We have determined that the cases cited in the 1965 Memorandum still appear to represent the judicial climate in Iowa. The Iowa legislature, in Section 364.3 Code of Iowa 1983, provides for certain limitations upon the powers of a city. Subsection 364.3(4) states: A city may not levy a tax unless specifically authorized by a state law. It would appear, then, that a city may not charge any franchise fee and may not charge any rental fee for the use of the city streets without specific legislative authority. License fees may be imposed but only if limited to the reasonable cost of enforcement. The legislature, in 1983, added a new subparagraph to Section 364.2(4)(f), which provides: If a city franchise fee is assessed to customers of a franchise, the fee shall not be assessed to the city as a customer. While the statutory provision obviously recognizes some cities have imposed franchise fees on utilities and that these fees are passed on to the utility's customers, we believe such language would not constitute the "specific authority" to levy a tax contemplated by Section 364.3(4), or the "express legislative authority" to do so as required by the Iowa Supreme Court for the imposition of rental fees for the use of streets. 10/9/84 u R E I OCT 3 11984 MARIAN K. KARR CITY CLERK (3) CITY CiViC CENTER 0 .110 E WASHINGTON Sl January 3, 1985 Mr. Robert D. Clark Heritage Development Inc. 666 Holiday Road Coralville, IA 52241 Dear Mr. Clark: OWA IC_?uJ/. r `� I0V%U, _ -1I CITY (,i 19) 5 G ';l f 'l. ; Thank you for your letter of December 13, 1984 and your concerns about the Iowa City Airport. The following information was prepared by Mr. Fred Zehr, Airport Manager. Virtually all of the information herein previously has been available as public information. However, your letter and this response will be included in the City Council packet so that the informa- tion is available to the news media. There have not been any agreements reached with any of the property owners surrounding the airport regarding the purchase of land. land acquisition is eligible for reimbursement under the FAA's Airport Improvements Program, on a 90/10 basis. Because of the strict requirements in the federal land acquisition program, certain proce- dures must be followed to assure eligibility for reimbursement. At the present time, we are entering into contracts for appraisals of the properties after which time negotiations will start with the landown- ers. The airport has nonessential land that may be able to be used to trade for the farm ground needed, thus reducing considerably the costs of this acquisition. The value of the Iowa City Airport is its location. It is a downtown airport which is surrounded by major four lane highways (see attached memo regarding the Iowa City Airport). The Iowa City Airport gener- ates approximately 50% of its operating budget from users of the airport through leases on rented buildings and hangars, fuel flowage fees, and farming nonessential property. The other 50% is provided by City Council from the General Fund. The Airport Commission is currently developing additional hangar projects that will reduce the General Fund obligations in the future. 3. Currently the priority for funding of a new general aviation facility is very low. A new facility would cost in the neighborhood of $10 million. The funds allocated for all of the general aviation airports in Iowa under the Airport Improvements Program is only $2 million. These funds are spread among approximately 100 airports in Iowa. The FAA has directed its efforts toward maintaining present facilities rather than developing new ones. 027 1 I i Mr. Robert D. Clark January 3, 1985 Page 2 The improvements planned for the airport should continue to i -grove the safety record of the Iowa City Airport. 4. The City Council has allocated approximately $793,000 to extend runway 24, 355 feet to the southwest as part of the project to regain funding status. This includes all the required land, easements and engineer- ing to complete the project. Council is also appraising undeveloped land in the other clear zones surrounding the airport for possible acquisition. Preliminary estimates are approximately $250,000, of which 90% may be eligible for reimbursement from the FAA. Your concern about a new facility was answered in item 3, above. 5. The new development corporation has been working closely with the airport to make industries aware of the potential of the Iowa City Airport. Members of the development corporation have indicated that the Iowa City Airport has some very unique land to offer industries. It is one of the few airports in Iowa that has so much accessible industrial land. We believe that there is a good opportunity for developing an industrial park at the airport that will help the tax base of Iowa City. 6. The Iowa City Airport is a major benefit for Iowa City as well as Johnson County, Coralville and the surrounding communities. It would be very helpful to have the support of the surrounding communities in the operations of the Iowa City Airport. Thank you for your inquiries regarding the Iowa City Airport and for your comments regarding its operations. Sincerely yours, XJ 4Z�� City Manager bc5 127 Eva 240 m y� a r. n Q HLantern N Park Plaza H""n,e y 6 6118 December 13, 1984 hERITAGE - -- 19a4 DEVELOPMENT, INC. 666 Holiday Road Coralville, IA 52241 1319) 351.1329 Honorable Mayor John McDonald City of Iowa City Iowa City, Iowa 52240 Re: Consideration of buying land around airport. Honorable Mayor: Even though I am a Coralville resident and business person, I would like to request your informing the general public about: (1) whether there is any agreements with the property owners in question, that will allow the City of Iowa City to purchase their properties for preservation of the clear zones at the appraised values; or will they need to be condemned. If condemnation is needed, it may take years and closer to a million dollars to acquire the land needed; (2) who or what companies or enities feel we have to have an airport here instead of a regional airport at Cedar Rapids, and how is the airport financially supported; (3) Is there F.A.A. funding for acquiring a new facility. If so, would the City of Iowa City area be better off financially and legally, since you are always going to be faced with acquiring the current existing commercial properties already in the clear zones; plus I will always wonder about the potential liability the City faces if a major crash occured with say Colonial Lanes and a number of lives were lost; (4) Since the City of Iowa City is considering spending $1,100,000.00 on runway expansion and possibly ten per cent of acquiring more land; if the F.A.A. would pay a major portion of a new facility, you may be able to have a new ten million dollar facility for no less expenditure than being considered presently, and we would not have the problem of future acquisitions in the clear zones, etc.; (5) Have you asked for information and assistance from the new development corporation that the City helped fund for attempting to entice new industry into Iowa City; and (6) If a new facility and/or major updating is justified, you may want to consider the possibility of sharing the costs on a regional basis; i.e., allocation to the City of Coralville, Johnson County, etc.. Thank you for/ your consideration! 11y D. C1 rk, Vice -President e Development, Inc. 02-7 I City of Iowa City MEMORANDUM Date: January 4, 1985 To: City Manager, and Members of City Council From: Don SchMei�r, Director of Planning & Program Development Jim Hencini CDBG Program Coordinator Re: Lower Ralston Creek Parcels Background The Lower Ralston Creek Improvement Project was begun in 1979 and completed in 1982. It involved the acquisition of land, relocation of residents and businesses, demolition and clearance of vacated buildings, and the construc- tion of flood control improvements. The improvements are shown on Attachment 1. One of the stated objectives of the Lower Ralston Creek project was "to promote more rational land use by assembling and selling parcels vacated for the project and not used for public improvements or facilities for redevelop- ment in accordance with the Comprehensive Plan of Iowa City." In order to accomplish this objective, the City -had planned to sell some of the vacant parcels which remained after the project was completed. An attempt was made to sell five of these parcels (Parcels A-1, A-2, A-3, 8 and C on Attachment 2) in early 1983. However, due to problems created by the City's outdated floodplain maps, it was decided to delay the sale until the floodplain maps were updated. Current Status Last year, an engineering study was commissioned by the City to determine the impact of all Ralston Creek improvements on the floodplain. As a result, the official floodplain maps have been revised, and the City's Floodplain Ordinance has been amended to reflect all changes certified by the Federal Emergency Management Agency. For the Lower'Ralston Creek area in particular, significant improvements were made: Parcels A-1, A-2, A-3,, B and C are no longer subject to the 100 -year flood, and Parcel D would only require approximately 1/2-1 foot of fill to raise it above the 100 -year floodplain. In the past two years, the City Council and staff have received several inquiries from potential buyers of the Lower Ralston Creek parcels. Since we are now in a position to reconsider the sale of these parcels, the City Council is asked to review the following information about the parcels and consider the staff's recommendations. Parcel A Size (S.F.) Zoning A-1 3,900 CI -1 (intensive commercial) A-2 12,025 CI -1 A-3 17,920 CI -1 B 8,000 CI -1 D 145 21,735 RM -745 (highrise multi -family) 10 2 Discussion Parcel A-1 is separated from the other vacant City -owned parcels by an alley. It has limited utility because of its size but is suitable for site assembly and development with adjoining privately owned properties. The owners of adjacent properties have expressed interest in buying this parcel. Parcel A-2 is adjacent to Ralston Creek and has a nominal 65 foot frontage on Benton Street. The parcel has limited utility because of its size and narrow, elongated shape. In the past, there have been discussions about the desirability of maintaining an open space buffer in this location along the creek. Parcel A-3 is adjacent to Ralston Creek and has a 180 foot frontage on South Dubuque Street. This parcel could be developed alone or in conjunction with an adjoining privately owned property. It has been mentioned as an off-site parking area for the new Johnson County office building. Parcel 8 is adjacent to Ralston Creek and has a nominal 50 foot frontage on Benton Street. The parcel has very limited utility because of its size. Like Parcel A-2, it has been considered in discussions about an open space buffer. Parcel C is adjacent to the creek and has a nominal 90 foot frontage on Lafayette Street. The parcel has limited utility due to its access but could be developed alone. It has been considered in discussions about an open space buffer. Parcel 0 is adjacent to Ralston Creek and has frontage on Harrison and Linn Streets. This parcel was originally designated in the Lower Ralston Creek Plan as a site for assisted housing. Several inquiries have been made to the City about its sale. Recommendations jConsidering the above information, the staff recommends the following actions be taken with regard to the six Lower Ralston Creek parcels: Parcel A-1 should be sold. Parcel A-2 should be retained by the City as an open space buffer. Parcel A-3 should be retained by the City until such time as the future parking requirements for the new county office building are known. Parcel B should be retained by the City as an open space buffer. Parcel C should be retained by the City as an open space buffer until such time as an interest is expressed in private redevelopment for at least part of it. M" 3 Parcel D should be retained by the City as an open space buffer until such time as further interest is expressed in private redevelopment. Since the parcel was once designated for assisted housing, the City Council could consider redevelopment for a public purpose. Staff will be present at the January 8 informal Council meeting to discuss this matter with the Council. Attachments /sp ! 1 r 1 i 1 i i u ATTACHMENT 1 BURLINGTON U) III IN O I I ATTACHMENT rEl! • 1� �� ItN W m z s ST. 1 LEGEND 1 LOWER RALSTON CREEK NEIONEORNOOD REVITALIZATION PROJECT project boundary ' ®VACAUD Ra OOnoCX NUNN* :M CIOND TO TRAFFIC LOCATION I4AP (n.t.s.) I CITY OF IOWA CITY/ reur I L-4 119y"40, . m Johnson Cou,"y Council of Governmer. � 410 E WTPir gtcn Si. bvva City, bAa 52240 rr oO MEMORANDUM January 2, 1985 1 T0: Iowa City Council and Johnson County Board of Supervisors FROM: Cheryl Mintle�\\,^Human Services Coordinator i RE: Joint City/County Meeting As you know, it was agreed in October that a formal City/ County Meeting be scheduled in mid-January, after the City/County hearings to allow discussion between the City and County on FY 86 human services funding. Unless notified that the City or County has conflicts, this meeting will be held: Thursday, January 24, 1985 - 4:00 P.M. Iowa City Recreation Center - Meeting Room B If there are any questions or comments, please call me at 356-5242. I W 9 Zity of Iowa City MEMORANDUM Date: January 3, 1985 To: Mayor McDonald and City Council Members �t From: Margaret Nowysz, Chair, Historic Preservation Commission ill; Re: 1984 Historic Preservation Commission Awards Program The Iowa City Historic Preservation Commission's 1984 Historic Preservation Awards Program will be held on Wednesday, January 9, 1985, at 7:30 p.m. in Meeting Room A of the Iowa City Public Library. Members of the Iowa City City Council are cordially invited to attend. This is the second annual awards program sponsored by the Commission. In 1983, as you may recall, the Historic Preservation Commission recognized three preservation projects which represented historically and archi- tecturally sensitive rehabilitation to a building's exterior features. Three judges, knowledgeable in preservation techniques, will be present at the meeting to critique the applications submitted for this year's program. If you have any questions, please do not hesitate to call me at 337-9934, or Monica Moen, the staff assistant to the Historic Preservation Commission, at 356-5247. The Commission looks forward to seeing you on January 9th. bdw3/14 cc: Don Schmeiser Jim Hencin :ity of Iowa City MEMORANDUM Date: January 3, 1985 To: City Council and City Manager From: Chuck Schmadeke Re: Riverside Court Riverside Court is a 17 foot wide unimproved alley platted in 1908 as part of Crowley's Riverview Addition. Until this year the alley served the University of Iowa and one property owner who had four homes located on Lot L along said alley. The University of Iowa has purchased all of the property adjacent to this alley except that parcel as shown on the attached plat. Except for the house located at the intersection of Riverside Drive and Riverside Court, the University has removed all of the homes and regraded the property. During football games, this area was used for parking purposes and the University had difficulty establishing grass cover. Therefore, with permission granted by the Public Works Department and consent from the adjacent property owner, the University constructed a temporary fence across the alley at the adjacent property owner's west property line to keep people from parking on their property and to keep the adjacent property owner from storing equipment on that property. The University of Iowa has, as of this memo, removed the fence from across the alley. bcl 3/ a N 31 #.Ity of Iowa City MEMORANDUM Date: January 3, 1985 To: Members of the City Council From: Anne Carroll Re: Exercise Rooms - Civic Center and Transit Facility Recently employee exercise rooms were opened in both the Civic Center and Transit Facility. Councilmembers are invited to tour and/or use these facilities at your convenience. Equipment for the facilities was purchased through some employees designating for this purpose the $25 per employee in wellness funds appropriated by Council for FY85. Additionally, some of the Civic Center equipment is made available through the Police/Fire wellness program and was moved from its previous location in the Central Fire Station. The Civic Center facility is located directly off the employee break room in the previous records retention room (records were moved to a new location at the Rec Center). The Transit Facility exercise room is now located in the unused paint room but will be relocated in the future if that room is scheduled for use. Both locations contain an exercise bicycle, rowing machine, exercise mat, free weights and bench, and the Civic Center location also includes a Universal type weight machine and an extra exercise bicycle. Additional equipment may be purchased in the future if funds continue to be designated by employees this fiscal year for that purpose. Classes on the use of weight equipment have been conducted. Use of the facilities is for City employees only and each user must sign a waiver of liability. Use is permitted during the lunch hour or before/after working hours only. The facilities are available during the open hours of each building: Civic Center 6:00 a.m.-9:30 p.m. Monday -Friday, Transit Facility 7:00 a.m.-10:30 p.m. Monday -Saturday. Both of the facilities are enjoying frequent use and will form an important part of the employee wellness program. Please feel free to join us. bj4/5 3z f i i J , #.Ity of Iowa City MEMORANDUM Date: January 3, 1985 To: Members of the City Council From: Anne Carroll Re: Exercise Rooms - Civic Center and Transit Facility Recently employee exercise rooms were opened in both the Civic Center and Transit Facility. Councilmembers are invited to tour and/or use these facilities at your convenience. Equipment for the facilities was purchased through some employees designating for this purpose the $25 per employee in wellness funds appropriated by Council for FY85. Additionally, some of the Civic Center equipment is made available through the Police/Fire wellness program and was moved from its previous location in the Central Fire Station. The Civic Center facility is located directly off the employee break room in the previous records retention room (records were moved to a new location at the Rec Center). The Transit Facility exercise room is now located in the unused paint room but will be relocated in the future if that room is scheduled for use. Both locations contain an exercise bicycle, rowing machine, exercise mat, free weights and bench, and the Civic Center location also includes a Universal type weight machine and an extra exercise bicycle. Additional equipment may be purchased in the future if funds continue to be designated by employees this fiscal year for that purpose. Classes on the use of weight equipment have been conducted. Use of the facilities is for City employees only and each user must sign a waiver of liability. Use is permitted during the lunch hour or before/after working hours only. The facilities are available during the open hours of each building: Civic Center 6:00 a.m.-9:30 p.m. Monday -Friday, Transit Facility 7:00 a.m.-10:30 p.m. Monday -Saturday. Both of the facilities are enjoying frequent use and will form an important part of the employee wellness program. Please feel free to join us. bj4/5 3z i MEMORANDUM Iowa City Public Library Date: January 2, 1985 To: City Council From: Lolly Eggers, Library Director Re: Library -generated Revenues At the request of Carolyn Cavitt, President of the Library Board of Trustees, I am sending you information about the increase in revenues generated by the library since FY80 and some projections for the future. She thought this would be a useful supplement to the recent report on five year financial projections for Iowa City prepared for you by the Finance Department. As the attached chart shows, although the library's annual budget (Line 8) has increased substantially since FY80, the share provided by non -library generated revenue (primarily property tax) has declined from 88.1% in FY80 to 85.5 in FY85. [See line 9.] Thus the library has been able to increase its revenues at a faster rate than its annual operating budget. In addition to the general operating budget, the library is generating about $35,000 per year in other revenue, primarily from gifts and sales [see lines 10-14]. The library has three other major sources of "revenue" not reflected in this chart. The volunteer program and in-kind gifts of library materials enhance current operations and the Foundation's endowment fund accumulates capital to provide future income. Each of the nine major sources of library income and its potential for the next few years is discussed below. 1. Johnson Count Contract. Income from this source has increased from x,060 n FY o $109,000 in FY85, a 160% incredse. An on-going contract with the City now guarantees that the County will pay 10% of the library's operating budget as approved by the City Council. Thus automatic increases are built in and a contract change would be needed only if the County's share of use changes substantially. 2. Non -Resident Fee Cards. This fee has gone from $30 per family in FY79 to 0 Per family in FY85. The fee is reviewed annually and set at an amount approximately three times the annual per capita cost for library services to Iowa City taxpayers. It will increase, then, at the same rate as library expenditures. At about 90 cards a year (this number is increasing slowly), it currently produces about $6,300 a year. 3. Library Fines. Income from fines has tripled since the computer system was nsta a in late FY79 ($11,996 in FY79; $36,400 in FY84) and is continuing to increase at a rate of about 10% in FY85. All increases so 33 PAGE 2 far have been from improved reporting and collecting procedures due to the computer and from the large increase in library use. The Board is currently considering a major increase to the fine rate which should double the current income in two to three years and be close to $90,000 by FY90. 4. Reserves. Since 1980 the library has charged .50f to reserve an item not currently available. Use of this 'service dropped drastically when the fee was first installed but has begun to increase in the last few years. It now generates about $1,000 per year. 5. Miscellaneous Sales and Commissions. Income from public telephones and vending machine commissions and the sale of withdrawn library materials, photocopies, the newspaper index and bookbags has increased substantially since FY80 and now generates about $15,000 per year. The income from photocopies and the newspaper index are in a revolving fund which support these functions within the library. Without them an additional $5-$6,000 per year in operating budget would be required to pay for internal copying and indexing of the newspaper. (These figures do not include items sold at FRIENDS booksales.) Contributions to the Giftsand Be uest Fund. Receipts into this fund have ncrease rom n F to 00 in FY84, an increase of 705. Income is from two small trust funds, memorial and other gifts given the library by individuals and local organizations, a major annual gift from the FRIENDS (at least $10,000 per year since FY82) plus annual interest an the on-going balance of $20,000. (This fund does not include any money raised by the Foundation nor does it include all monies raised by the FRIENDS.) Income into this fund will increase slightly as FRIENDS increase their membership and activities and thus the size of their annual gift. On the other hand, some miscellaneous gifts which used to come to Gifts and Bequests are now being given to the Foundation. 7. Grants. The library received $65,600 in grant money during the FY80-84 pepeerte. The possibilities of more grant money are not bright because 1) sources of federal and state grants are diminishing, and 2) the library is now too under -staffed to research and write grant applications. 8. ICPL Foundation. Now in its third year, the Foundation is raising approximately 35,000 a year through its annual fund drive. In FY86 it is planning a major capital drive to build an endowment fund which could provide from $50,000 to $100,000 per year in annual income by FY1996. Foundation money is not included in the attached chart. 9. Gifts In -Kind. While it is difficult to put a hard dollar value on va unteers and gifts in-kind of library materials, their impact on the library operation is so important they cannot be ignored. Volunteer hours have increased from 450 in 1979 to 5,770 in FY84. At minimum wage, 5,770 hours has a value of $23,500 per year. The current number of volunteer hours will not increase substantially until supervisory staff can be increased. In-kind gifts account for about 15-20 percent of all materials added to the library's collections. In FY80 this was 970 items valued at $6,300; in FY84 it was 2,418 items valued at $21,500. The number of gifts received has increased steadily, but future growth will depend on the 33 PAGE 3 prosperity of the community, the number of University of Iowa students and the ability of the staff to review and process an increased number of items. Summary: Since about FY1978, the Library Board has taken a very active interest in increasing the resources available to the library. They have managed to increase the library's share of total revenue despite major increases to the operating costs for the library. They have monitored their fees and charges regularly, increasing them whenever it seemed justified. They have developed two support groups to enhance revenues and provide other kinds of resources. They have created a volunteer corps and a major gift book operation. In FY85 the library will generate nearly $200,000 in revenue plus $35,000 in new Foundation funds and in-kind resources valued at $45,000. They are currently planning to increase revenues in the short-term by increasing current fines and fees and in the long-term by building an endowment fund to generate increased annual income. bdw/sp B 33 9. % Non -Library In General Fund $8.11 IOUA CITY PUBLIC LIBRARY 87.4% 87.0% 86.7% 85.5% OTHER FUNDS SOURCES OF INCOHE (a) $151.5 $154.8 $155.9 $ 175.2 S 197.7 FY1980-1985 M'S ---- 5 --•- S ---- 5 ---- S '--' (in thousands) 11. Sales 7.0 6.6 9.3 FY1980 FY1981 FY19B2 FY19B3 FY1984 FY1985 (estimated) GENERAL FUND 45.5 18.4 24.3 22.0 13. Grants 1. County Contract $42.9 $52.2 569.6 189.4 590.0 S109.8 2. Non -Resident Fee Card 2.3 1.7 3.8 5.2 5.8 6.0 3. Library Fines 15.6 19.2 22.2 30.8 36.4 40,0 4. Reserves - .5 .6 .8 .9 1.0 S. Sales and Commissions .2 .2 1.5 1.8 2.0 2.2 6. Payment for Lost 6 Damaged Materials 2.4 2.8 2.3 2.6 3.5 (d) 7. Non -Library Funds (b) 469.1 581.4 697.0 811.9 904.1 939.3 8. GENERAL FUND TOTALS' (c) $532.7 $664.1 $797.0 5933.7 $1042.7 $1098.3 9. % Non -Library In General Fund $8.11 87.5% 87.4% 87.0% 86.7% 85.5% OTHER FUNDS $110.1 $151.5 $154.8 $155.9 $ 175.2 S 197.7 10. Payment for Lost 6 Damaged Haterials M'S ---- 5 --•- S ---- 5 ---- S '--' S 3.5 11. Sales 7.0 6.6 9.3 11.6 12.3 13.2 12. Gifts and Bequests 14.4 25.8 45.5 18.4 24.3 22.0 13. Grants 25.1 36,4 -0- 4.1 -0• -0- 14. OTHER FUND TOTALS $ 46.5 $ 68.8 S 54.8 S 34.1 S 36.6 $ 38.7 (a) Does not Include Foundation or FRIENDS funds except as reflected in line 12. 15. TOTAL INCOME $579.2 $732,9 $851.8 $967.8 $1079.3 $1137.0 16. Total Funds From Library $110.1 $151.5 $154.8 $155.9 $ 175.2 S 197.7 County Contract (1) 7.4% 7,9% 8.2% 8.3% 0.3% 9.7% fees, Fines, Sales (2-6/10-11) 4.8% 4.2% 4.7% 5.5% 5.7% 5.8% Gifts, Grants (12,13) 6.8% 815% 5.3% 2.3% 2.2% 1.9% Non -Library Funds (7) 81.0% 79.4% 91.85 83.9% 83.8% 82.6% 100.0 100.0 100.0 100.0 100.0 100.0 (a) Does not Include Foundation or FRIENDS funds except as reflected in line 12. (b) Primarily property tax but FY83 and after Includes about 59,000/year from cable TV revenues. (c) General Fund revenues equal annual operating budget. (d) This changed to a revolving fund In FY85 and Is used to pay for collection costs and to replace lost Items. 752 Juniper Drive Iowa City, Iowa 52240 January 2nd, 1985 Heritage Communications P.O. Box #4500 Iowa City, Iowa 52244 Re: Increase in monthly billing fran $28.40 to $30.85 The story told by your sales representatives when we contracted for hookup with your cable service was that increased usage with greater numbers of subscribers would result in greaten' efficiency of operation with subsequent rate reduction. Your billing this month was an increase of $2.45, an increase of 8.636, with no explanation other than "Increased programing and operating costs m8ke it necessary.... For a service I already consider emrbi.tantly priced, this explanation is hardly sufficient. Have your costs of providing the service increased by 8.636? It seem to me as a person possessing only layman's knowledge about the net profit to be made in this business, franchised by our local city government, that an annual. $370.20 Pei. household is one heck of.a piece of change to be making once you pay for your initial installation, even with equignent up -date, maintenance, and other associated costs of operation. In sumary, I believe a little more detailed information needs to be passed on to your censuners about where this money is going. it would also be nice if we knew about it before the price hike was made instead of after. Only then can we make an informed decision about discontinuing the service or continuing to pay the price. Very„tnuly yours, Iar D. Fblmtain ]df copy- city council of Iowa City o. 35z I MINUTES OF STAFF MEETING December 12, 1984 Referrals from the informal Council meeting were distributed to the staff for review and discussion (copy attached). Items for the agenda of December 18 will include: Set public hearing on January 15 to rezone property north of Highway 1. ConWp.r a recommendation of Planning and Zoning Commission to adopt revised bylaws. Resolution establishing procedures for disposition of minor parcels of land. Resolution to dispose of a portion of alley in Block 15, County Seat Addition. Ordinance amending Planned Development Housing Plan for Ty'n Cae, Part 3, first consideration. Resolution vacating a portion of Ty'n Cae Subdivision, Part 3. Ordinance vacating a portion of Grove Street right-of-way, passed and adopted. Resolution authorizing an agreement with Elderly Services Agency to develop and administer a Shared Housing Program. Resolutions for right-of-way signs for Maid -Rite and Kentucky Fried Chicken. Set public hearing on January 15 for an ordinance amending the Plumbing Code. Resolution authorizing agreement between the City and Community and Home Health Service Agency for lease of space at the Senior Center. Ordinance correcting legal description and vacating a portion of alley right of way in Block 9 of County Seat Addition. Resolution disposition of 40 -foot segment of alley right of way in Block 9, County Seat Addition. Public hearing on Cable TV enabling ordinance. First consideration of Cable TV enabling ordinance. Second consideration of refuse collection ordinance. Appointment to Senior Center Commission. Prared by: Lorraine Saeger i I i i I MINUTES OF STAFF MEETING December 12, 1984 Referrals from the informal Council meeting were distributed to the staff for review and discussion (copy attached). Items for the agenda of December 18 will include: Set public hearing on January 15 to rezone property north of Highway 1. ConWp.r a recommendation of Planning and Zoning Commission to adopt revised bylaws. Resolution establishing procedures for disposition of minor parcels of land. Resolution to dispose of a portion of alley in Block 15, County Seat Addition. Ordinance amending Planned Development Housing Plan for Ty'n Cae, Part 3, first consideration. Resolution vacating a portion of Ty'n Cae Subdivision, Part 3. Ordinance vacating a portion of Grove Street right-of-way, passed and adopted. Resolution authorizing an agreement with Elderly Services Agency to develop and administer a Shared Housing Program. Resolutions for right-of-way signs for Maid -Rite and Kentucky Fried Chicken. Set public hearing on January 15 for an ordinance amending the Plumbing Code. Resolution authorizing agreement between the City and Community and Home Health Service Agency for lease of space at the Senior Center. Ordinance correcting legal description and vacating a portion of alley right of way in Block 9 of County Seat Addition. Resolution disposition of 40 -foot segment of alley right of way in Block 9, County Seat Addition. Public hearing on Cable TV enabling ordinance. First consideration of Cable TV enabling ordinance. Second consideration of refuse collection ordinance. Appointment to Senior Center Commission. Prared by: Lorraine Saeger Informal DATE: December MW D 02 az S Iowa Avenuc City Plaza New Law SO Fountain Li Transit Ini MINUTES OF STAFF MEETING December 19, 1984 Referrals from the informal and formal Council meetings were distributed to the staff for review and discussion (copy attached). It was determined that the first consideration of the tax abatement ordinance should be placed on the January 8 agenda. The City Clerk again reminded the staff of the early deadlines for publications because of the holiday closings. The City Manager reminded the staff to check the Council meeting schedule. The City Council will have budget sessions on January 12 and 19. A tentative schedule will be sent out next week so that the staff will know when they are scheduled. The City Manager also advised the staff that he will be contacting the depart- ment heads to discuss fees and charges. The discussions will focus on tying fees with actual costs. Prepared by: -ta(.u_cr S�Y2p t/ Lorraine Saeger 3S I Informal Cour DATE: December 17, Ucc W W )m 02 az SL Whiting Aver Martin Luthc Ill Dubuque Iowa Arts Cr Legislative 4...- Regular Council Meeting DATE. December 18. 1964 j PENDING COUNCIL ITEMS 11 H W Y wW SUBJE T aw M REFERRED DATE �� COMMENTS/STATUS n2 Tn nIIF -=d O I January 8, 1985 2 of 2 ON ° CITY OF IOWA CITY -� PROPOSED THE FISCAL YEAR 1986 JUNE 30, 1986 CAPITAL IMPROVEMENTS PROGRAM' FOR FISCAL YEARS 1986 - 1990 I _ P R O P O S E D B U D G E T ^ FISCAL YEAR 1986 _ JULY 1, 1985 TO JUNE 30, 1986 I _I L I I J C I T Y O F I O W A C I T Y. 1 O.W A J —`J CITY COUNCIL John McDonald Mayor "1 Larry Baker Wm. J. Ambrisco Clemens Erdahl ii Kate Dickson Ernest V. Zuber, Jr. George Strait FINANCE DIRECTOR CITY_ MANAGER Rosemary Vitosh Neal G. Berlin N 'I. r r GOVERNMENT FINANCE OFFICERS ASSOCIATION -� AWARD FOR DistnguisW Budget Presentatton PRESENTED TO City of Iowa City, Iowa Inning July 1, 1984 For the Fiscal Year beg i { I F I n f ' DISTINGUISHED BUDGET PRESENTATION AWARD The Government Finance Officers Association of the United States and Canada (GFOA) presented an Award for Distinguished Budget Presentation to the City of Iowa City, Iowa, for its annual budget for the fiscal year beginning July 1, 1984. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communications medium. The City of Iowa City was one of the first nineteen organizations to have received the award on a national basis. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. I I ❑ Elected officials Elected by Council Q Appointed by Council ®Appointed by fiayor with Council Approval CITIZENS OF IOW CITY Y MITI Cllr (COUNCIL Call MMUS 111YY1 I Nlarl S0U0 INsOlClnSlYl1 tlusrus llWlr IN,YVl1 Ylucrr IIMS11 MYrt1 rNlu { aSISIMI i J aro call alai[1 I TILE-MIGY — CUIInInrlUs r01X[IlStlr CIVIL Iy11rUY1 UIM MET fY01N[Glr C I[Ca{IIU IlNrlr rrlr { x1Y1 C // Sir Mlal Slrlln swnula Iractir rMilr{ atty n1131 1 at[tlR1i Jfm6 IXnt rums arms ix"I' Irlrnlr /Irclr ILIIIYI I011Yilr ITIS [Ulrl fatal rw i11� wm ttrint r/rsnv fill rI101110 i ❑ a(Irtlr SMS 101 Divisions or Programs IMCTIN Q �'.•-• Board or Commission Line of Supervision and/or Policy Coordination trlv+r uYann lnr 411.1 - J•i ASSISTIR ' Iuwltr "MINI Iouslr INlast I WI�W -- I IaC Sllr i rwlr I I ❑ Elected officials Elected by Council Q Appointed by Council ®Appointed by fiayor with Council Approval CITIZENS OF IOW CITY Y MITI Cllr (COUNCIL Call MMUS 111YY1 I Nlarl S0U0 INsOlClnSlYl1 tlusrus llWlr IN,YVl1 Ylucrr IIMS11 MYrt1 rNlu { al Irant Ya rlC" OTI aro aaCI01 IlrtIT Mr r UIM r1IXI1Xt fY01N[Glr C I[Ca{IIU IlNrlr INI[SIIWiIa C // Mlal Slrlln swnula Mlenrrt at[tlR1i Jfm6 a(am { rums rruula lanlnunr ix"I' Irlrnlr ILIIIYI I011Yilr ITIS [Ulrl fatal rw i11� wm ttrint r/rsnv nn/aroI ❑ Department or Administrative Heads C=) Divisions or Programs Q Director or Manager Employed by Board or Commission Line of Supervision and/or Policy Coordination Bum { C"ISSI m i n CITY OF IOWA CITY FY86 BUDGET SUMMARY _ FY86 over FY85 Increase or - FY84 FY85 FY86 Decrease 1. Comparison of operating budget increase with inflation and constant dollar budget: Actual Budget* $18,503,748 $20,038,277 $20,136,599 0.5% Budget in Constant 1967 Dollars 6,062,827 6,389,7.57 6,174,977 (3.4x) - 'Excludes Debt Service and CDBG 2. All Funds - Total Budget $26,941,808 $29,750,542 $29,470,582 (0.9X) - 3. General Fund $11,841,824 $12,792,793 $13,344,138 4.3% 4. Total Tax Levy 11.908 10.652 10.885 2.2% - 5. Average Residential Property Taxable Valuation $38,773 $45,946 $47,661 3.7% _ 6. Average Residential Property Taxes, City Share $461.71 $489.42 $518.79 _ Increase (Decrease) over prior year $27.71 $29.37 % Increase (Decrease) 6.0% 6.0% _ 7. The transit fare is proposed to increase from $.40 to $.50 effective July 1, 1985. The fare was last - increased in FY83. The recent reduction in Federal and State Transit Assistance has increased reliance upon fare revenue and the local subsidy for funding of transit operations. Therefore, the increase is proposed for July 1, 1985, rather than January 1, 1986, as originally planned. B. The monthly refuse collection rate is proposed to increase from $3.50 to $4.30. This rate increase - will make the operation 100% self-funded. Therefore, for the first time, refuse collection operations will not require a subsidy of property tax monies from the General Fund. 9. Road Use Tax Revenues continue to lag behind the annual operating costs for Traffic Engineering and for Streets, making it necessary again to fund a portion of these costs from property tax revenue. - _ 10. No Expanded Service Level requests for General Fund operations were approved in the FY86 Proposed Budget since future financial projections show a funding shortfall for the General Fund if property taxes are held to a maximum annual increase of 6%. Additional revenues/funding sources must be found for the General Fund before services can be expanded. The City Council has approved a study of i additional revenue sources which is scheduled for completion during FY86. 11. The FY86 proposed budget includes personnel additions only in the Equipment Maintenance Division. Two positions were added as a result of staffing needs for the maintenance of buses. The complexity of repair work on the City's newer buses and the operation of the maintenance area in the new transit facility necessitate an upgrade in the maintenance work now being provided for buses. These recommen- dations result from a study of transit maintenance operations which was completed in FY85. 12. Projected personnel costs are preliminary estimates because contract negotiations with the City's three bargaining units are not concluded. Settlement of the contracts may necessitate budget revisions. 13. The estimated year-end fund balance for the General Fund in FY86 is higher than the balance that the City has tried to maintain in the past. The increase in the balance results primarily from surplus funds from FY84. It is financially prudent to increase the year-end balance since financial projec- tions indicate that the City is facing lean years, starting in FY86, during which the General Fund will show an annual shortfall in revenues. 14. Iowa City was in the forefront in its adoption of a formal fiscal policy in 1973. That policy dealt with capital expenditures. A recommendation from the recent review of Iowa City's budget for the Distinguished Budget Presentation Award was that specific financial policies which guide the prepara- tion of the operating budget should be stated in the budget. This has been done in the section entitled Financial Policies for the Operating Budget. These policies are not new, but are a summation of the policies used in past years. The two major items in the policy statement deal with the prepara- tion of a balanced budget such that : 1) available resources and anticipated expenditures are equal, and 2) the year-end unreserved balance is maintained at a levet which will fund cash flow requirements in the first quarter of the following fiscal year. It is recommended that the City Council review these policies and adopt them as part of the Operating Budget. E CITY OF IOWA CITY CNIC CEN(ER 410 E. WASHNGTON ST. IOWA CiTY, IOWA 52240 (319)356-50M January 2, 1985 City Council — City of Iowa City Iowa City, Iowa 52240 !� Mayor and Councilmembers: In compliance with the provisions of Article IV Section 4.04(9) of the Charter, this proposed FY86 Operat- ing Budget for the City of Iowa City for the 12 month period ending June 30, 1986, is provided for your — i consideration. REVENUES 1. The proposed budget will result in a net increase of six percent in property taxes for the average iresidential property owner. A more detailed description of the tax levies and their computations appears in the Budget in Brief. 2. The FY86 budget anticipates a lower level of total receipts for Federal Transit Assistance, State Transit Assistance and State Municipal Assistance than in FY85. Because these sources provide $533,662 _ in operating budget support, any further cutbacks by the Federal or State government in these areas could result in a substantial revenue shortfall. This could require a reduction in expenditures or �- increase in revenues, other than property tax, later in FY86. However, at this time no additional reductions in these sources are anticipated. 3. The City started collecting a five percent Hotel/Motel Tax on April 1, 1983. The FY86 budget estimates revenue of $178,428 from this tax and does include taxes from the Holiday Inn. The Hotel/Motel Tax has been allocated using the breakdown established by the Council for the FY84 Budget. Fifty percent is used to fund a portion of the cost of the four new police officers added in FY84. Twenty-five percent is allocated to the Convention Bureau and 25 percent is to be transferred to a Reserve Fund for future recreation facilities and parkland acquisition. 4. Road Use Tax revenues continue to lag behind Street Maintenance and Traffic Engineering operating costs. in FY86 it is predicted that Road Use Tax will fund only 86 percent of these operating costs. I The shortfall of $279,612 will be funded from property tax revenue. I 34 5. Federal Revenue Sharing is projected at the same level as for the current entitlement period which ends 1 September 30, 1985. Federal Revenue Sharing was approved by Congress for funding at this level through September 30, 1986. In FY86 the proposed budget allocates Federal Revenue Sharing to Aid to Agencies ($175,290) and Transit Operations ($67,072). This leaves $308,221 which is available for capital improvements. In accordance with the City Council's policy, increasingly revenue sharing is being removed from general operations so that if revenue sharing is discontinued, the operating departments of the City will not be adversely affected. The Council previously discussed using Federal Revenue Sharing for partial funding of a Civic Center Office Space Expansion project. No decisions have been made on such a project and the Federal Revenue Sharing balance remains unallocated in the FY86 budget. I 6. The transit fare is proposed to increase from 40 cents to 50 cents effective July 1, 1985. Decreasing — J State and Federal transit operating assistance has placed more dependence upon fare revenue and the local subsidy for funding of the annual operating costs of the Transit System. This decrease in transit assistance and increased operating costs have necessitated an increase in both fare revenue and i the local subsidy in FY86. 7. The refuse collection monthly rate is proposed to increase from $3.50 to $4.30 in FY86. This increase will make refuse collection 100 percent self-funded by its user fees and will eliminate the need to subsidize operations with property tax revenue from the General Fund. 8. All revenue projections which are based upon a per capita rate are computed using the 1980 census population figure of 50,508. i EXPENDITURES 1. A chart following the Budget in Brief shows the City's expenditure budget for the past five years in 7 both actual dollars and in constant dollars. The shaded area demonstrates the effect which inflation has had on the City's expenditures while the constant dollar amount shows that the City's overall expenditures have increased very little from year to year. Most of the City's increase in expenditures _ has resulted from the effects of inflation. 2. The Parks Budget includes a $10,000 transfer to the Parkland Acquisition Reserve which is to be _ utilized for future parkland purchases. This annual transfer amount was established in FY83. I I I 3. As in previous years, increased funding has been provided for Aid to Agencies. An increase of five percent is provided. However, as the City Council makes final decisions concerning the individual agencies, the amount included in the proposed budget is not to be construed as the City Manager's recommendation. 4. In FY86, all costs for employee health insurance, life insurance, social security (FICA) and the Iowa Public Employees Retirement System (IPERS) are being paid out of the General Tax Levy. These costs may be paid out of the Trust and Agency Levy if a City is at the $8.10 maximum for the General Tax Levy. _ Since Iowa City's General Tax Levy is below the maximum, these costs must be paid from the General Tax i I Levy. 5. A micro -computer acquisition fund of $30,000 is included in the City Manager's budget. This fund will be allocated to departments following the review of department requests for micro -computers. The FY85 budget included a fund amounting to $50,000 which was to have been used for microcomputers for the j Police Department and five other departments. A re-evaluation of the Police Department's data process- _ ing needs shows that microcomputers will not be sufficient to meet their needs. The FY86 budgeted amount will provide additional funding for the Police Department without reducing the funding available j for microcomputers for other departments. _ 6. The Accounting Division budget includes monies for upgrading the City's computer system. The current computer system provides on-line data processing applications for 24 users in Finance, City Clerk, Human Relations, Equipment Maintenance, Housing and Inspection Services and Animal Control. This is _ the maximum number of on-line users that can be supported by the computer hardware. The number of ap- plications has grown to the point where the current computer does not have the power to support further applications without resulting in a substantial reduction in response time whichnegatively affects the computer's performance for the on-line users. A major data processing application yet to be developed is a property file which will provide data on all properties for the Departments of Housing and - Inspection Services, Public Works, Planning and Program Development and Fire. The upgrade of the central processing unit and software is planned to occur in FY86 with funding being provided by both the FY85 and FY86 budgets. V ., 7. The bus maintenance function within the Equipment Maintenance Division must be upgraded due to the complexity of repairing the City's newer buses and needed changes in operations resulting from the new bus maintenance area located in the new transit facility. The proposed budget provides for two additional positions and an increased training budget for bus mechanics as a preliminary proposal. _ Although the cost of this upgrade is budgeted under the Equipment Maintenance budget, the Transit System will eventually be responsible for paying for these increased costs through the chargebacks to Transit from Equipment Maintenance for their services. B. The budget for building rental expense in the Government Buildings budget includes an additional $20,000 to cover the cost of providing additional office space for the City. Space needs in the Civic Center require that interim measures such as leasing additional office space or purchasing temporary buildings be undertaken within the next year. Office space needs cannot be ignored until such time as a building expansion project has been completed. 9. During budget preparation, Departments are required to prepare their budgets based upon continuing the level of service at which they are currently operating. Departments are also permitted to submit requests for the funding of Expanded Service Levels (ESL). Information on ESL requests are provided with each budget. ESL requests were approved for funding in the FY86 Budget only in the Enterprise Funds. No ESL request which would have to be funded by the General Fund was approved due to the fact that future financial projections show a funding shortfall in the General Fund if property taxes are to be maintained at an annual increase of six percent or less. Although many ESL requests are justified, they.cannot be approved until additional revenue or new revenue sources are developed for the General I Fund. The FY86 General Fund budget shows expenditures exceeding revenues by $123,372. This revenue shortfall can be covered in FY86 with the available excess unreserved balance from FY84. In the future, the City must strive to equalize annual receipts and expenditures to eliminate funding shortfalls. Therefore, service levels and expenditures in the General Fund should not be expanded until the City has identified sufficient revenues to avoid future funding shortfalls. Following is a listing of the ESL requests regarded as priorities and which would have been approved for funding had additional revenues been available in the General Fund. Should additional revenues become available during FY86, the following items are recommended for funding: Activity Description Cost City Attorney Four -drawer file cabinet $ 255 - Human Relations Half-time Personnel Generalist 11,812 — Broadband Telecom- munications Temporary Minute -Taker 463 p y Four -drawer file cabinet 220 Student Interns 300 i Finance Assistant Finance Director 33,163 D i Activit Planning 6 Program Development Administration C.B.D. Maintenance Police - Records Fire Housing Inspection Streets Forestry Recreation Library Description Carpeting Office partitions Changea temporary Maintenance Worker I to a full-time Maintenance Worker I and add additional temporary help Maintenance equipment Reclassify Clerk -Typist to Senior Clerk -Typist Secretary Electronic arson detector Four hi -rise harness packs Reclassify Housing Inspector to Senior Housing Inspector Four -drawer file cabinet Two -drawer file cabinet Aerial lift truck boom Increase Senior Maintenance Worker from three-fourths time to seven - eighths time Three-fourths time Librarian II Step 3 Half-time Senior Library Clerk Step 1 Half-time Library Clerk Step 5 Cost 1,020 3,498 14,657 10,000 902 20,718 400 400 750 255 160 20,000 2,782 20,891 9,572 10,365 I 4 31 Activity Description Cost 400 75 video recorder/monitor 3 Transit 375 Portable radio monitor Total ' -� The Budget in Brief provides more detail on budgeted revenues and expenditures. In accordance with Chapter 384 of the Code of Iowa, it is recommended that on February 12, 1985, you establish the date of February 26, 1985, for the public hearing on this budget. Copies of this document, together with any modifications which you desire to make, must be available for the public no later than ;^ February 15, 1985. i 1 Sincerely urs. Neal G. Berlin 1 City Manager I �7 m FINANCIAL POLICIES FOR THE OPERATING BUDGET BUDGET -IN -BRIEF: General Governmental Operations Enterprise Funds Chart: Impact of Inflation on Budget General Fund Expenditure Summary GENERAL FUND: Policy 8 Administration Program: Administrative Receipts City Council City Clerk City Attorney Economic Development City Manager Human Relations Civil service Commission Broadband Telecommunications Broadband Telecommunications Commission Finance Administration Accounting Central Procurement Services Treasury Word Processing Risk Management Government Buildings Civil Rights Human Rights Commission CITY OF IOWA CITY FISCAL YEAR 1986 OPERATING BUDGET TABLE OF CONTENTS PAGE ..................... I .. 4 15 18 19 20 21 ... 24 28 32 33 .. . 36 41 42 47 48 52 56 59 63 66 67 70 74 Home and Community Environment Program: Planning and Program Development: Administration Urban Planning 8 Development Riverfront Commission Design Review Committee Planning b Zoning Commission Historic Preservation Commission Engineering Public Works Administration C.B.D. Maintenance Energy Conservation Resources Conservation Commission Traffic Engineering Street System Maintenance Forestry/Horticulture Cemetery Community Protection Program: Police: Administration Patrol Criminal Investigation Records and Identification Crossing Guards d Emergency Operations Fire Animal Control Housing 6 Inspection Services: Administration Building Inspection Fire Prevention d Safety Inspection Housing Commission/Board of Appeals Human Development Programs: Recreation Parks Library Parks 8 Rec. Admin. Parks d Recreation Commission Senior Center Senior Center Commission ENTERPRISE FUNDS: Parking Revenue: Parking Operations Parking Reserves ..................... ..................... ..................... ..................... ..................... ..................... ..................... 75 80 87 88 89 90 91 96 99 103 107 108 111 116 122 127 130 134 139 146 149 157 162 166 170 174 176 185 190 200 203 204 210 211 216 3C ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... 75 80 87 88 89 90 91 96 99 103 107 108 111 116 122 127 130 134 139 146 149 157 162 166 170 174 176 185 190 200 203 204 210 211 216 3C 219 225 . . . . . . . . . 228 233 237 242 246 247 248 252 253 261 262 263 264 266 268 270 274 . . . . 278 282 286 292 . . . . . . . . . 293 297 299 Pollution Control Revenue: Pollution Control Operations Pollution Control Reserves I Water Revenue: Water Operations Water Reserves Refuse Collection Operations ! Landfill: Landfill Operations Landfill Reserves Airport: Airport Operations Airport Comnission Airport Reserves I'T'V Mass Transportation: Mass Transportation Operations Mass Transportation Reserves DEBT SERVICE FUND: Fund Summary u, z Summary of Expenditures TRUST AND AGENCY FUND: Fund Summary SPECIAL REVENUE FUNDS: Road.Use Tax Revenue Sharing J.C.C.O.G. ., Administration r•� Transportation Planning Rural, Planning _ Human Services Planning COMMUNITY DEVELOPMENT BLOCK GRANT: CDBG Metro Entitlement Committee on Community Needs — INTRAGOVERNMENTAL SERVICE FUND: Assisted Housing: i Section 8 Existing — Public Housing Turnkey _ Equipment 219 225 . . . . . . . . . 228 233 237 242 246 247 248 252 253 261 262 263 264 266 268 270 274 . . . . 278 282 286 292 . . . . . . . . . 293 297 299 CHARTS AND SUMMARIES: 306 Summary of Expenditures B Receipts - Charts . . . . . . . . . . . . . . . • • • ' ' • 309 Financial Summary - FY85 • ' . 310 Projected Financial Summary - FY86 • . . 311 Transfers - In . . ' • ' • ' ' ' ' ' • ' • • ' 313 Transfers - Out • • • ' • ' • ' 315 Authorized Personnel • • • • • • • • • • . ' CAPITAL IMPROVEMENTS PROGRAM, FY1986-90317 Introduction . . . . 319 Fiscal Policy • . . ' • .. • .. .. ..322 General Obligation Band Issues . • • • • • • • • • • • • • • • • • • • ' Program Summary:323 C I P Schedule • • ' • • • ' ' ' ' ' . ' ' ' • • '325 CIP Funding • • • • • .. . .. . . . . . 6 . . . • . 329a Abbreviations • • • • • • • • • • • . . . • ' ' ' ' ' ' Projects: 329 Map A - Streets Projects • • • ' • ' • ' ' ' • ' ' ' ' • '330 Bradford or. 6 1st Ave. Signals • • • • • • • • • • • • • • • • • 331 Burlington St. Paving • • • • • • • • • • • • . ' ' ' ' • 332 Ridge Rd. 6 Dubuque St. Intersection . . . . . . . .. 333 Benton St. b Mormon Trek Blvd. Signals . . .. . .. . .. • • ' 334 Kirkwood Ave. d Dodge St. Signals . • • • • • • • • • • • • • • • ' • 5 33335 Scott Boulevard Paving • • • • • • • • • • . . • • ' ' ' ' Byington b Melrose Ave. Intersection . . . . . .. . .. . . . . . • • • . 7 33337 Melrose Avenue Paving • • • • • • • • • • ' • ' ' • ' ' ' • . . Rohret Road • • • • • . ' • • • • • ' ' ' ' ' ' • . . 339 Alley Paving - FY86 • • • • • • • • • • • ' ' • • ' ' • • ' . 340 Dubuque Road Improvements • • • • • • • • • • • • • • ' • . ' • ' . 341 Dubuque St. -Iowa Ave. to Park Rd. . . . . . . . . . . . . . . ... . . 342 Extra Width Paving: Foster Road • • • • • • • • • • • • • • • ' ' ' 343 Taft Speedway Paving • • • • • • • • • . . • • • ' ' ' ' ' ' . 344 Dodge St. -Dubuque Rd. to Governor . . • • • • • • • • • • • • • • • ' ' . . 345 Railroad Crossing at First Avenue . . .. . .. . . . . . . . . . R.R. Crossing at Dubuque St. and 346 Clinton Street ••••• ••• ••• ••......" Extra Width Paving: First Avenue and 347 Sandusky Dr. • • • • • • • • ' • • ' ' ' ' ' • ' ' 348 Map B - Bridges 8 Sidewalks Projects . . . . . . . . . . . . . . . . . • 349 Burlington Street Bridge Reconstruction . . . . . . . . . . . . . . . • • • • • ' 350 Dodge Street Bridge Deck Repair . • • • • • • • • • • • • • • • ' ' • • .351 Benton St. Bridge Widening • • • • • • • • • • • • • • • • ' 352 Burlington St. Bridge at Ralston Crk. .. . .. . . . .. . . . . . . . 353 Woolf Avenue Bridge Deck Repair . • • • • • • • • • • • • • • . ' ' 354 Burlington St. Footbridge .. • • • • • • • • • • • • • • • • 3L Gilbert St. Bridge Deck Repair New Bridge - Governor to Keokuk Creekside Sidewalks Neighborhood Strategy Area Mercer Park Sidewalk Willow Creek Park Sidewalk North Dubuque St. Sidewalk Sidewalk Construction - FY86 Map C - Urban Renewal, City Facilities d Other Projects CBD: Clinton Street Parcel l65 -2A Ralston Creek Channel Improvements Ralston Creek Property Acquisition and Clearance Pool Facility Scott Park Mercer Park Diamond /4 Lights Bus Fleet Expansion/Replacement Animal Control Facility Civic Center Expansion Airport Master Plan Improvements I Aircraft Parking Benton St. Culvert Replacement North Corridor Sewer Existing Wastewater Treatment Plant Upgrade Orchard St. b Douglass St. Storm Sewer Spruce St. Storm Sewer Landfill Leachate Control CIP PENDING LIST: Wastewater Treatment Facility Parking Facilities Pool Complex Airport Master Plan Improvements II River Corridor Buffer and Trail System Iowa Avenue Restoration ..................... ..................... .................... ................ ..................... ..................... .................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... ..................... 355 356 357 358 359 360 361 362 363 364 365 366 367 36B 369 370 371 372 373 374 375 376 377 378 379 3BO 381 381 381 382 382 382 V m FINANCIAL POLICIES FOR THE OPERATING BUDGET SCOPE The purpose of this section is to present the policies that the City of Iowa City follows in managing its financial and budgetary affairs for the Operating Budget. The funds involved are the General fund, the Debt Service fund, the Enterprise fund, the Trust and Agency fund - Pension and Retirement, the Intra - governmental Services fund, and the Special Revenue fund; Most of these policies are not new, but repre- sent long-standing principles and traditions which have guided the City in the past and have allowed the City to maintain its financial stability. POLICIES I. Balanced Budget 1. The operating budget of the City of Iowa City shall be drawn so that available resources' and anticipated expenditures are equal. 2. The City will maintain an unreserved balance at year-end at a level determined by Council to fund cash flow requirements in the first quarter of a fiscal year. II. Revenues 1. Property Taxes A. General Tax Levy The budget of the City of lana City shall be drawn so that the general tax levy does not exceed limits established by State law. B. Debt Service Levy Taxes shall be levied each year under the Debt Service Levy in the amount equal to the general obligation principal and interest due in that same year, net of the portion abated or paid by the 'enterprise funds. C. Tort Liability Levy The City levies for the expected costs of one year's premiums on property and liability insurance policies held by the City. 0. Trust and Agency Levy The City shall levy under Trust and Agency for: 1. The City's share of contributions to police and fire pension and retirement systems, at rates determined by an actuary, for current sworn officers. 2. The City's share of contributions for employee benefits budgeted under the General Fund only if the general tax levy is equal to the maximum levy established by State law. E. Transit Levy Taxes levied under the transit levy shall not exceed the limit established by State law. Tax revenues from the transit levy will be receipted into the General Fund then transferred to the Transit Fund. 2. Fees and Charges The City will establish fees and charges in accordance with revenue bond requirements or for covering all or part of the related costs of providing the services. 3. Investments The City will invest 100% of idle funds and will obtain the best possible return on all cash investments within the limits of the State law. 4. Intergovernmental Revenue Revenues from local, State and Federal governments will be used according to the restrictions or intent placed on each. 5. Additional Revenue Sources The City will continue to search for additional revenues as a method of balancing its budget. III. Expenditures 1. Current Service Level Maintaining the current level of services will receive first priority for funding. 2. Cost Effective Programs The City will encourage technology and capital investment programs which are cost effective and reduce operating expenses. 3. Infrastructure and Equipment The City will continue the scheduled level of maintenance and replacement for its infrastructure and equipment. 4. Reductions To balance the budget, the City.will attempt to avoid reductions. If the situation arises, consid- eration will be given first to alternatives which avoid employee layoffs, resist cuts in service and establish user fees. IV. Economic Development The City will take active measures to encourage economic development of the community with the intent of increasing jobs and the tax base. V. Debt Service 1. Purpose of Debt Debt will fund capital improvement projects; it will not be used for annual operating expenses. 2. Debt Limit The total general obligation debt will not exceed 5% of the total assessed value of real property. 3 v r BUDGET IN BRIEF Consistent with the practice of previous years, all revenue estimates are conservative. The uncertainty of Federal and State revenues continues to require a conservative approach. In budget preparation it is impor- tant to ensure that the level of revenue projected will actually materialize. The recommended expenditure budget for all operating funds in FY86 is $29,470,582. Many reductions were made in departmental budget requests. In particular, departments were not allowed to budget for emergency costs. _ Because of this, budgets may need to be amended more frequently. It is deemed more appropriate to amend a budget based on actual need rather than to allocate funding for every eventuality which, in most instances, will not occur. _ GENERAL GOVERNMENTAL OPERATIONS General Governmental Operations consist of the General Fund, the Debt Service Fund, the Trust 6 Agency Fund, the Equipment Maintenance Fund, and the Special Revenue Funds. A. PROPERTY TAX The City's property tax request of $10,525,721 for FY86 will be levied as follows: General Trust 8 Agency Subtotal Tort Liability Debt Service Transit Subtotal Ag. Bldgs. b Land Total FY84 Assessment ssessmen Dollars Per $1000 7.718 673 852 6,055,152* 8.100 W.—M ,5759324 147,338 .166 1,626,935 66,369 .089 1,372,150 1.848 133,638 180 8,882,478 1 .908 3.004 IIIIaaaa 8,106 3.004 IIIIaoaa aaaaaa 8,890,584 man-aa-na IInIIaaaaIIaa FY85 *Includes monies and credits of $28,816 and military credit of $13,800, a **Includes monies and credits of $27,620 (one-half, $13,810, was received in FY84) and military credit _ of $13,800. 4 �b E- ..... Assessment Dollars Per $1000 6,901,472** 7.718 673 852 .758 7,277,526* W.—M ,5759324 147,338 .166 1,626,935 1.830 159,991 180 9,509,588 Tb95E 098 0,346,360 naaaIIn 9,386 3.004 9,695 an-IIna 9,518,974 IIIIaoaa nn-aaaoea *Includes monies and credits of $28,816 and military credit of $13,800, a **Includes monies and credits of $27,620 (one-half, $13,810, was received in FY84) and military credit _ of $13,800. 4 �b E- ..... FY86 ssessment Dollars Per $1000 7,277,526* 7.519 664&67 .691 _rm 7,942,01 355,300 .369 1,872,145 1.946 098 0,346,360 TV aaaaIIII 9,695 3.004 IIIIaoaa 10,525,721 IInIIaaaaIIaa *Includes monies and credits of $28,816 and military credit of $13,800, a **Includes monies and credits of $27,620 (one-half, $13,810, was received in FY84) and military credit _ of $13,800. 4 �b E- ..... W Preliminary estimates indicate that total assessed valuation in Iowa City increased from $1,124,655,722 to $1,170,515,229 as of January 1, 1984, or an increase of 4.1%. The majority of the increase resulted from real property growth (new construction). Final figures on the assessed valuations for utilities were not available prior to the printing of the proposed budget. The Council will be notified, during budget discussions, of any revisions in assessed valuation which will materially affect the property tax computations. The rollback tor to al valuation. Theluation is rollback facto uisddesignedltonli it taxablesvalua ion forcthe Stateheas atwhole,etoea -^ 4% annual increase. lowa'City's taxable valuation increased from $888,838,026 as of January 1, 1983, to $962,217,089 as of January 1, 1984. This is an 8.3% increase in taxable valuation. _4 In preparing this proposed budget, property taxes were held to a 6% increase, for the average residen- tial property owner, over FY85 taxes. The increase in taxable valuation for residential property was - 4%. This is due to the rollback factor rising by 4% from FY85. The following chart shows how property taxes for the average residential property will be affected by the property tax levy. recom- mended in the proposed budget. The average residential assessed valuation used in this chart is based on information obtained from the City Assessor. PROPERTY TAXES FOR AVERAGE RESIDENTIAL PROPERTY FY86 INCREASE (DECREASE) OVER FY84 FY85 FY86 FY85 FY84 AVERAGE RESIDENTIAL ASSESSED VALUATION 1-1-82 :57,679 1-1-83 $65,754 14X 1-1-84 $65,754 0% ROLLBACK FACTOR .672223 .698754 .724832 4% 8% TAXABLE VALUATION $38,773 $45,946 $47,661 4% 23% i LEVY - ACTUAL/PROJECTED .908 10.652 10.885 2% (9X) 11 1 b $461.71 4_6_Q1.7IIQ1 $_4_89.42 {518.79 6% 12% PROPERTY TAXES IISIISQII f Property is reassessed every two years. FY85 was a reassessment year. The taxable valuation in FY86 E ! increased 4% the amount that the rollback factor increased. It was therefore possible to increase the tax levy by�only 2% in order to hold the increase for a homeowner's actual tax dollars to a 6% increase over FY85 taxes. The rollback factors are computed by the State. They are intended to equalize the total state-wide — property values at a 4% increase each year. For FY85, the rollback was .698754 on residential property and is .724832 for FY86. The rollback on commercial properties was .917230 for FY85 and is .954242 for FY86. ' The City also will receive revenue from taxes on agricultural buildings and land located within the City limits. As provided by State law, the tax on this property is $3.00375 per $1000 of assessed value. The assessed taxable value for agricultural property is $3,227,525 and will yield revenue of $9,695. Property taxes which fund General Fund operations include the following levies: FY85 FY86 General $6,901-472 $7,277,526 Tort Liability 147,338 355,300 _ Trust 6 Agency 673,852 664,657 Ag. Bldgs 6 Land 9,386 9.695 $7,732,048 $81307,178 — These tax askings will increase 7.4% ($575,130) in FY86. Excluding the substantial increase in the Tort Liability Levy for increased insurance costs, the tax askings increase by 4.8%. _ Another source of revenue used for General Fund operation is the Monies and Credits replacement fund. _ Formerly a state law levied a tax on certain monies and credits and monied capital. This tax was repealed and the State established a replacement fund which provides to cities the approximate amount of revenue being received at the time the tax was repealed. In FY86, the City will receive $28,816. A Military Service Credit replacement has been established by the State which returns to cities part _ of the property tax lost to the Military Service Tax Credit. In FY86, this fund will return $13,800 to Iowa City for General Fund purposes. These monies are appropriated to cities by the State Treasurer in proportion to tFundhe money allocated by the State for the military service tax credit. h as librarGeneral,ark nd recreation xservices.is used for The levythe cannotport of exceed $8 0 per $1000 ofcass ssedlvaluation. The City also levies property tax for other purposes. These include Trust 6 Agency, Tort Liability, Transit and Debt Service. These funds can be utilized only for the purpose for which they are levied. 6 3�G M sed the nt of on and ese The Trust b Agency property tax the Iis owauPubllcrEmployeeseRetirementiSystem (IPERS)e thefPolicehand include social security (FICA), Fire Pension contributions, health insurance, life insurance, worker's compensation insurance _ premiums and unemployment compensation. State regulations allow cities to budget for FICA, IPERS, health insurance and life insurance under the Trust 6 Agency Levy only when the ;8.10 maximum so levy has most the General l is el maximum eelimit. ' Cithdin the General fInIoutof the GeneraLevy Police and Fire Pnsion,workers y reached beeit compensation insurance premiums, and unemployment compensation costs will be paid from the Trust 6 Agency Levy in FY86. A special levy, Tort Liability, is provided to pay the cost of, c ubliic official insurancecoverage. errors includes comprehensive general liability, motor vehicle liability, p cost of and insurancespremiumsdandlanticipatednJudgments for FY86.11Insurance ability ecompanies vy of 5 are raising se fase arrest isurance. The tort the premiums for business liability coverages. Iowa City has experienced a recent 30% increase in premiums. The essed te ts the use of astransit was levy forblished fundingithe operat84 at ion8ofea municipals transit systema The levy cannotifor excethe ed pintent of haseper $10 Federal essed valuation. The Rev n e Sharing for transit fundi ginstit Thegthe levy willsincrease io FY8Levwto 6. ; 18 to ;.36. Funding from Federal Revenue Sharing for transit operations will drop from ;240,451 in FY85 to een ,IV 7 themay need to ddral Sharing funding another increaserInethe yTransitsllevy ringFY87 inthe 1986which means event that Revenue Sharing is not extended. ! The Debt Service levy provides funds for the payment of the principal and interest on general obliga- - ction ity,bunless other fundinglt can also be sources are providedZed to by State law.nd This levy increment of ased in FY85 againstents cause the City is now paying on bonds issued in FY83. Another bond issue is planned for spring 1985. This results in an increase in debt service costs for FY86. B. GENERAL FUND -.REVENUES OTHER THAN PROPERTY TAX 1. Intergovernmental Revenue: Assistance from other governmental agencies is a major source of revenue. This includes both Federal and State assistance. Some of these funds are distributed according to population. Iowa City's popu- on as in Cen us. The of a. The bank fr sc55Xeofathis taxtwithate ttheax lremainderevied on tdlvidedhe net iwithe60X tooatheacitysandu 410Xsto the county within which it originated. The FY86 projection of ;40,000 is based upon actual receipts in past years. 7 tate or b on ts are 1(;306,584). In FY86 thesestimateuis $5.70sper[capit6mate was based (;281 896� c. State Municipal Assistance distributes State revenues on a ratio of each city's population to total State population. This payment cannot exceed one-half of the city's property tax levy. The FY86 projection is based on $6.73 per capita (;339,919). This is ;11,617 more than the amount used in the FY85 budget. Both the amount and continuation of the program 1n FY86 could be a topic of discussion for the State Legislature in the upcoming session. on d. JohnsonnCoin untylC uncilhnson of Government e(JCCOG)ional Pandnthe CityiofiIowa C City swas madereplaced responsible for _ maintennce of fundinga aneeded by 1J COG in FY86 amounts toe;160, 84 with Iowa iCity's dshare being City's et. Total financial records. JCCOG in the 77 59g9 e. The FY86 projection for Federal Revenue Sharing is ;563,718. This is the same amount as is being received in the current entitlement period. f. Road Use Tax collected by the State from the registration of motor vehicles, fuel tax, license _ fees and the use tax on motor vehicles, trailers anaccessories and equipment per capita ioned estimate to each city based upon a ratio of the city's population to all Iowafor FY86 is $32.50 (;1,641,510). This is the same amount as budgeted in FY85. _ 2. Other Revenue: The City establishes services charges both by contract and fee schedules. The Fire Department revenues — include the Fire Protection Contract with the University of Iowa (;374,512 to the General Fund and ;92,810 to the Trust 6 Agency Fund for a total of ;467,322) and Library services include ;115,550 for services to Johnson County, 10% of the Library's operating budget. Recreation revenue of ;354,015 includes admis- escort service, animal fees and control fees, lzrevenue. Other revue oning subdivision feels derived from activities such as police s. In FY86, revenue from licenses and permits is budgeted at ;266,341. Most of this revenue will come from buildings anelectrician electrician's, plumber'seeandand animail liceuor nsesits and and burialcpermits. Other sources of revenue are The FY86 budgeted revenue from fines and forfeitures of ;308,147 includes ;145,000 for parking fines, library fines (;40,088) which are assessed for overdue or damaged property, and funds collected by the magistrate's court (;123,059) for violation of the City or State codes such as motor vehicle violations and animal control violations. _ J Use of money and property revenue comes from various sources. Interest income is projected at a 10.25% interest yield ($68,982) General Fund miscellaneous revenues are composed of refunds, reimbursements of expenses and damages, miscellaneous sales and commissions or concessions. The commission from the cable TV franchse fee is her if remainingimiscellaneousjerevenues btotal,$80000; $52297ifor iwill 41 operatinghdivisions5eaneincreases average of $1,276 per division. C. GENERAL FUND - EXPENDITURES The proposed General Fund budget is $13,344,138 or an increase of 4.3% over the FY85 budget. Increases in Gthe Genral enerale Fund. A xenitucomparison ofupercentageet were mchangesdbysmuch as major classificati ne of sexp nditureefollows: in the Actual Estimate % Budget % FY84 FY85 Change FY86 Change Personal Services $ 7,393,671 $ 7,998,049 8.2% 8,343,604 4.3% Commodities 518,217 574,235 10.8% 591,033 2.9% Services d Charges 2,344,801 2,551,459 8.8% 2,629,855 3.1% Capital Outlay 576,857 796,298 38.0% 745,092 (6.4)% Transfers 781 525 872.752 11.7% 1 034 554 1138 4.3% TOTAL ,6 ,0 �93 10.1% ,1 ,344 1. Personages Personnel costs are primarily controlled by collective bargaining agreements. Employees of the City are represented by three unions: AFSCNE (Local 1183), the Police Labor Relations Organization of Iowa City, and the International Association of Firefighters (Local 1610). The majority of City employees is represented by AFSCME. This Union is comprised of two bargaining units, one composed exclusively of Library employees and the other composed of employees in all other departments. All supervisory, confidential, temporary and other employees who are excluded by law in tion Chapter tof theof the Agreemlica- m a Sworn polica are e officers a d firefighters arrom the units and e also excluhe ded ondTheocurrents or pAFSCME contract is effective from July 1, 1983, through June 30, 1985. Negotiations are currently in progress for FY86. _ Sworn police officers are represented by the Police Labor Relations Organization of Iowa City. The bargaining unit is composed of all Iowa City police officers. Exempt from the unit are the police chief, deputy chief, captains, sergeants, and other confidential, administrative, supervisory and less than half-time employees. A one year contract was negotiated with the Police Union and is effective July 1, 1984, through June 30, 1985. Negotiations are currently in progress for FY86. The hters resented the onal iation of unit is comp sed ofrfirefighters, lieutenants, andicaptains�cExempt from the unit are theefiregchief, fire marshal and battalion chiefs. The firefighters contract is effective between July 1, 1984, and June 30, 1985. rently in progress for FY86. Negotiations are cur - Employees who are administrative, supervisory or otherwise ineligible for collective bargaining are covered by the Personnel Rules and Regulations. Some are eligible for Civil Service. Salaries and benefits are determined by the City Council upon the recommendation of the City Manager. Guidelines for increases are set by the City Manager, with the amount of the increase determined by the depart- ment head, and final approval of the City Manager. A specific proposal for salary increases for these employees will be presented to the City Council during discussions of the proposed FY86 Budget. The percentage increase between the FY86 estimate and FY85 Budget is based upon a preliminary salary increase projection and projected costs for fringe benefits. The salary projection includes both a July 1st across the board increase and the salary adjustments (step increases) which are scheduled to occur during the fiscal year. Pending contract settlements may necessitate revisions in the salary budget amounts. 2. Commodities The previous chart indicates that commodity costs show a modest pincrease in FY86. Commodities mainly conandist of equipment. Generally, supplies materials and t arece and proj projected at a 3%air rials for increase over FY85. streets Police patrol fuel costs decreased because of low fuel prices and fuel-efficient cars. 3. Services and Charges Services and Charges cover expenses for insurance premiums, payments to Aid to Agencies, printing,various ~ charges risesconlyn3%a over FY85. Some and gas, eitemsiare budgetend d at higherrincreasesthe budinsu anceet for services premlumsaatC, _~, 30%, gas and electricity up 6X, telephone up 20X, Payments to Aid to Agencies will be determined by Council during their review of Agency requests 1n January, 1985. 4. Capital Outlay Capital outlay expenditures will decrease in FY86. Major capital outlay expenditures include $73,200 for upgrading the current computer system, $30,000 for micro -computer purchases, $26,200 for replacing several items in the fire department, $18,847 for recreation capita.] outlay, $92,000 for replacing inlice variousibudget$ 3fo rtype00 owriter rethe placemenhalt t. The computersystem upgrade 280 for rwill continue the funaterials and ding for continue therst effortsbegancinwas the FY85din Budgetht FprovideBudget. fundingThe foruthe purchase oed f micro -purchases omputers to — 3/ - ments and a uter stem lice writer nt pfor lanvisischeduledtfor FY86; theanew typewriters owillebeoallocatedrtoenthe ma or positionin various departments with the old typewriters transferred to lower use areas. 11 5. Transfers This includes primarily the General Fund subsidies for Transit operations,also the Airport and the transit JCCOG. It State transfer to Transitamount of rece ptedproperty eralFund and es receivedifrom ethe transit levy into theGeneral — mandateslthat property then transferred to transit operations. The large increase in transfers is due to the increase in the Transit Levy from $159,991 from $354,653 in FY85 to in FY85 to $427,085 in $346,398 in FY86. The operating subsidy for Transit increased by the elimination of an operating subsidy for refuse collection FY86. That large increase was offset In FY86. It is that the refuse monthly rate be increased to make refuse 100% self-funded proposed from user fees; no subsidy is budgeted for refuse in FY86 while a subsidy of $96,195 was budgeted in FY85. D. GENERAL FUND YEAR-END BALANCE -' The estimated General Fund year-end balance for June 30, 1986 is computed as follows: 6-30-84 Actual Balance $1,826,381 Less: 6-30-84 Encumbrances 6-30-84 Carryovers and Amendments (102,252) 133 471 Adjusted 6-30-84 Balance ^1 FY85: Estimated Receipts $12,762,825 Estimated Expenditures 12,792,793 (29,968) 6-30-84 Estimated Balance T1713W.W FY86: Budgeted Receipts $13,220,766 13,344,138 (123,372) Budgeted Expenditures Less Reserved Balances: Broadband Teleconnunications 23,920 Parkland Acquisition Reserve (241,734 (62,450) Recreation Facility Reserve Deposits Escrow3L0,00) -� Estimated 6-30-86 Balance ;„ad=ea3�� 11 The estimated 6-30-86 balance is higher than the $700,000 balance that the City has tried to maintain in the past. For the past several years, the General Fund budget has been prepared using the assumption that the unappropriated year end balance would be approximately $700,000. This balance is needed to provide for cash flow in the first quarter of the new fiscal year due to the fact that property taxes are not received until October. The following chart shows cash flow needs or how expenditures have exceeded receipts in the first quarter of recent years. July/September July/September Shortfall Fiscal Year Receipts , Expenditures in Receipts FY85 $1,814,963 $3,722,020 ($1,907,057) FY84 $1,203,122 $3,123,522 ($1,920,400) FY83 $1,354,860 $2,694,988 ($1,340,128) _ FY82 $ 964,788 $2,402,406 ($1,437,618) FY81 $1,398,018 $2,482,549 ($1,084,531) The $700,000 year end balance now provides for less than 50% of the shortfall. The remainder is funded w internally by balances in other funds until property taxes are received in October. It is becoming increasingly difficult each year to fund the shortfall internally as the other available fund balances previously used to fund the shortfall continue to decrease. Three prime examples.of fund balance used in , the past are the Transit Replacement Reserve, the Pollution Control Operating Fund and the Parking Operating Fund. The Transit Reserve has been depleted due to its funding of the new Transit Facility. The Pollution Control Fund balance will be used for future sewer plant improvements and the Parking fund si balance will be used for parking facility improvements. cl The increase in the ending balance is due primarily to an available excess unreserved balance that existed at the end of FY84. This excess balance resulted because actual expenditures were less than budgeted and L. actual receipts were more than budgeted. ri The proposed rate increases in the Transit fares and in Refuse fees allow for a reduction in the operating subsidies for Transit and Refuse which is paid from the General Fund. If these increased rates are not approved by the City Council, the operating subsidies will need to be increased by$196,644 which will also reduce the General Fund ending balance by the same amount to a revised balance of $882,564. It should be noted that the FY86 proposed Budget for the General Fund still shows a shortfall in available • revenues for the funding of budgeted expenditures. For this reason, no expanded service levels for ^ General Fund activities were approved. The approval of expanded service levels will only increase the potential annual revenue shortfalls in future years. The City must not continue to increase its General Fund expenditures unless additional revenue can be found. It should be the City's goal in the future to approve a balanced budget for the General Fund in which revenues equal expenditures. In this way, the City will be living within its means. Bond rating agencies look for signs of both current and future financial stability in establishing a City's bond rating. Frequent annual operating deficits will have a negative. impact on a bond rating. Such deficits indicate that annual revenues cannot support annual expenditures and show a potential for the erosion of a City's financial stability. The following bar chart shows how receipts have exceeded or fallen short of expenditures in the General Fund in past years and for future years' projections. The bars above the line show receipts exceeding expenditures while the bars below the line show a shortfall in receipts. The City is now experiencing revenue shortfalls. The projections show excess revenues starting in FY88. The projections assume an annual inflationary expenditure increase of between 4 and 5%, do not include the funding of any expanded service levels and assume an annual increase in taxable assessed valuation of 8%. If expenditures increase more than projected or if assessed valuations increase at a lower rate than projected, or if State and or Federal revenues decrease or are discontinued, the revenue shortfalls could possibly extend to fiscal years past FY87. GENERAL FWD RECEIPTS awl (LOKI) DISNMSnFaIS FIaE Fyn nay rrN "as Aaf rrn rim FSa9 "No - ACTUAL PROJECTIONS 13 The projected ending fund balance for the General Fund for 6-30-86 is adequate based upon cash flow needs in the fiscal year's first quarter. It should also be noted that the fund balance could be reduced if bargaining unit negotiations result in higher salary increases than is included in the proposed budget. Although, several expanded service level requests in FY86 are justified for funding approval, it must be noted that the majority of those requests involve personnel costs which require on going expenditures in _ future years. Using the fund balance in FY86 to fund on-going costs will solve the funding problem for FY86 but would only create a larger potential funding shortfall in future years. The surplus funds left from FY84 provide an excellent opportunity for the City to now establish a healthier fund balance in preparation for the future lean years. E. DEBT SERVICE FUND Fd This fund provides for the payment of the principal and interest on general obligations of the City. Funding is provided by the Debt Service Tax Levy and abatement from various Enterprise funds for their capital improvements which were funded by General Obligation Bonds. The tax levy experiences a substan- tial increase in tax dollars in FY86. The City's last bond issue was sold in December 1982. Bonds will be sold in 1985 to provide funding for capital improvements projects now in progress and projects sched- -1 uled for the summer of 1985. The upcoming bond issue is projected to total $5 million and will provide funding for the following projects: Bridge Renovation Projects ($1,503,000), Clinton Street Reconstruc- YJ tion ($171,000), Rundell/Dearborn Storm Sewer ($335,000), First Avenue Culvert ($180,000), Airport Runway Extension ($800,000), East Side Water Storage Tank ($1,053,000, abated by Water Revenues), various Special Assessment projects ($485,000, 50% abated by special assessment revenue), Airport T -Hangars ($220,000, c; abated by hangar rental income), various small projects ($253,000). F. TRUST AND AGENCY FUND This fund provides for the payment of pension and employee benefits. Funding is provided by the Trust and .; Agency Tax Levy. The costs covered by the Trust and Agency Levy in FY86 will include only the police and fire pension contributions, worker's compensation insurance premiums and unemployment compensation claims. .. The City will contribute 18.915% of all sworn police officers' salaries and 30.895% of all firefighters'(_'I salaries to the respective pension/retirement systems. G. OTHER FUNDS The Equipment Maintenance Fund provides maintenance for all City vehicles and equipment and rents vehicles to other City departments from a central vehicle pool. Funding is provided from the chargeback for the maintenance services and the rentals of vehicles. The Special Revenue Funds include JCCOG (Johnson County Council of Goverments), CON (Community Develop- ment Block Grant), Road Use Tax and Federal Revenue Sharing. The JCCOG fund is an agency fund.as the City only acts as custodian for the fund and provides accounting records for the JCCOG organization. I 14 The CDBG Fund accounts for revenue from U.S. Department of Housing and Urban Development Community Development Block Grant programs and is restricted in use for eligible projects as defined by Federal regulations. The Road Use Tax Fund accounts for revenue from the State which is restricted to be used for only street maintenance, traffic engineering and street construction costs. In FY86, Road Use Tax revenues will fund only B6% of street maintenance and traffic engineering costs. Federal Revenue Sharing accounts for monies received from Federal Revenue Sharing entitlements. The FY86 Budget proposes using 44% of available revenue sharing for funding the contributions to the human service agencies and for transit operations. The remainder is proposed to be reserved for projects designated by the City Council, possibly Civic Center expansion. ENTERPRISE FUNDS The Enterprise Funds include Parking, Pollution Control, Water, Refuse, Landfill, Airport and Transit. These are utilities or services supported primarily from revenues for services provided. A. Enterprise Fund Revenues Rate increases for Refuse and Transit are proposed in FY86. The Refuse Collection currently receives Ing. Refuseocollectionrfeesuare budgeted incFY86eatr$4 30dperrmonth.wiThemcurrent chargesisf$3.50oper month. Transit operating, assistance received from the Federal and State governments has continually been cut isince ncludes8a;25% thismeans tosthe 501) fareincreaseeffective July 1,and bus e 198511 Theeto rise. The operating subsidy williincreaet se 20% (from $354,653 in FY85 to $427,085 in FY86). The FY86 budget includes Federal Section 9 Urban MasforsFY86nis p ojected at $70,552dasgcoopa ed with actual of $123,191 for aStat nsit eoassistance in FY85 ofperations. State e$105,000.rating stance Parking rates last increased in October 1984. Parking revenue includes $1,104,050 from the parking ramps and $390,819 from on -street and off-street meters, permit lots and building rentals for a total sof atisfy9revv69 in enue requirementsforParkingrRevenue bonds. fines of $Iflthe balance000 are atyeared -end is adequaParking e, those fines will be transferred to the General Fund. Landfill fees will not increase in FY86. They will remain at the current rate of $7.50 per ton throughout FY86. Water and Pollution Control rates are currently being reviewed and will be increased during FY85 as projected in the FY85 Budget. These funds are both self-supporting and rate increases occur in conjunction with increased annual operating costs and/or for capital improvements. Airport operations are funded primarily from the operating subsidy from the General Fund (52% of total revenues) and from building rentals (39% of total revenues). Few alternatives exist for increasing the Airport's own revenues. 15 v ni B. Enterprise Fund Expenditures Parking, Sewer and Water revenues fund operations and also pay the principal and interest due on their respective revenue bond issues. In FY86, $414,514 of Sewer revenue, $72,854 of Water revenue, and $38,000 of Airport revenue will also be used to pay general obligation bond issues which were sold to finance Sewer, Water and Airport projects.. Enterprise Fund expenditure comparisons follow: — FY84 FY85 % FY86 % Actual Estimate Change Budget Change _ Parking Operations $1,207,214 1,537,001 27.3% $1,873,896 21.9% Pollution Control Operations 1,335,767 1,498,422 12.2% 1,528,486 2.0% — Water Operations 2,009,303 1,935,110 (3.7%) 1,979,054 2.3% Refuse Collection Operations 523,838 542,108 3.5% 558,580 3.4% Landfill Operations 411,316 795,824 93.4% 695,486 12.6% Airport Operations 155,535 173,417 11.5% 191,133 10.2% — Transit Operations 1,876,299 2,038,071 8.6% 2,054,818 0.8% In September 1984, Parking increased service in the Dubuque Street Ramp from 19-1/2 hours a day to 24 hours a day and now operates both ramps on Sundays. This increased operating costs in FY85. The FY86 budget increases because it includes the additional costs for the bonds which will be issued in FY85 to construct two additional floors on the Dubuque Street Ramp. Pollution Control expenditures increased in FY85 as a result of budgeting for cleaning the digesters. FY86 continues maintenance at that level. In Water, FY84 costs were higher than usual due to increased costs for new or replaced water mains. This resulted from the new construction in town and a larger than usual number of main breaks. The City was reimbursed for 68% of the construction costs by contractors of subdivisions. Refuse expenditures reflect only inflationary increases, but no changes in service. Landfill costs vary according to capital outlay and transfers. FY85 includes a transfer of $341,000 to the Capital Projects fund for the Landfill Leachate Control project (FY86-90 CIP). In FY86, there _ is $305,000 budgeted for contracted excavation at the Landfill site every two to three years. The Airport pays $10,000 each year for GO Bonds sold in FY83 for T -Hangars. For FY85, a $10,000 transfer was made to Debt Service that should have been made in FY84. FY86 shows an additional $28,OD0 in the transfer to Debt Service for GO bonds that will be issued for an airport hangar to be constructed in FY85-FY86. 16 34 i i Transit added a new tripper service in FY85. Transfers to the Capital Projects fund for the new facility and for bus replacement skews the total expenditures. Without the transfers, FY85 expendi- tures increase 10% over FY84 (;1,914,356/1,737,008) while FY86 rises only 4.7% ($2,004,818/1,914,356) to maintain the tripper service added in FY85 and to upgrade bus maintenance in FY86. Bus maintenance must be upgraded to provide additional staffing and mechanic training due to the operation of the new Trans CITY OF IOWA CITY IMPACT OF INFLATION ON THE BUDGET FY78 - 86 -330 2 -320 1 2 -310 2 -300 2 n+e* -290 20 i �y Ta7' xc i —280 z 19 -270 c - 18 e� -260 m 17 % r'a -250 v _ j 16 gra. �. —240 y t 15 + r. -230 5 14 w -220 z g 13 ` . -210 x i li o 12 r -200 ,n 11! .: .` •- -190 •� t �y 10- el i b t g es -180 9- ter,- f ri -170 � 8- 'i�pp N, •O•••.• ..` .. •• -160 1 -150 6- -140 5- ... —130 4- -120 3- -110 2- -100 i 1- FY 78 FY 79 FY80 FY81 FY82 FY83 FY84 FY85 FY86 _ 190.9 205.2 232.6 259.4 281.5 294.1 305.2 313.6** 326.1*** 9,436,592 10,331,072 11,690,494 13,870,774 15,550,404 16,680,262 18,503,748 2,038,277 26,136,599 6 4,943,212 5,034,635 5,026,008 5,347,253 5,524,122 5,671,629 6,062,827 6,389,757 6,174,977 Budget in Constant Dollars — — *Base year of Consumer Price Index Budget Consumer Price Index, 1967 **As of October 1984 F F'd Cost of Inflation ***Estimated 3% increase over 1984 I 18 3.4 CITU OF IONA CITY FV86 PROPOSED BUDGET E%PE GENERALSFUNDMARY FY84 ACTIVITY ACTUAL IL 244,650 SERVICES ION ,RATION aaa, 1, 423, ESTIMATE 190, IFICATION 263,74 EMERGENCY OPER 125,82 152,997 1,380, 40,000 104, RATION 54, TION 165, SAFETY INSPECT 99 RECREATION ADMIN CENTER (;RAND TOTAL 14 1,565,854 1,301, 153,943 202, 231,2558 231, 1,369,902 1,440, , /66 ALL, LTA aa,,, a+ 320#02 3630996 583,430 1,228,51 1,449,216 1,392,3134 105,080 118,069 124,390 114,684 120,419 115,137 645,544 795,155 814,238 382,027 402,567 402,204 1,042,69 1, 098, 315 1,155,504 68,729 70,470 76,726 181,993 200,433 198,624 ---------- 11,572,980 12, 792, 793 13,344#138 axaavavava avmvxvaaxa vmvvavvm�v ESTIMATE BUDGET 264,052 263,74 9a,748 125,82 152,997 174,46 40,000 40.00 210,954 209,11 138,939 140,97' 72,812 80,60 949,216 1,113,31 366,043 419,02 191.993 195,68 1,565,854 1,301, 153,943 202, 231,2558 231, 1,369,902 1,440, , /66 ALL, LTA aa,,, a+ 320#02 3630996 583,430 1,228,51 1,449,216 1,392,3134 105,080 118,069 124,390 114,684 120,419 115,137 645,544 795,155 814,238 382,027 402,567 402,204 1,042,69 1, 098, 315 1,155,504 68,729 70,470 76,726 181,993 200,433 198,624 ---------- 11,572,980 12, 792, 793 13,344#138 axaavavava avmvxvaaxa vmvvavvm�v I CITY OF I014A CITY ADMINISTRATIVE RECEIPTS SUMMARY 20 FY86 FY84 FY83 PROPOSED ACTUAL ESTIMATE BUDGET 730,332 773,312 1,231,111 132,021 159,991 346,398 43,263 13,810 28,816 12,864 13,800 13,800 75,647 80,827 80,784 112,698 120,653 123,059 161,081 145,00 145,000 '4,620 5,904 5,972 410,630 477,165 310,380 21,825 25,362 26,840 300s709 303, 048 287,896 39,977 40,000 40,000 330,869 328,302 339,919 49, 364 69,390 89,214 63, 603 68,982 68,982 160,110 0 0 63,238 72,800 60,000 154, 830 216,943 173,290 7t#715 261, 122 131, 000 4,483 3,463 3,463 13,122 9,720 91300 2,981,223 3,191,794 3,739,424 rsssssmess sss vsnsso 20 f F i PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY COUNCIL PROGRAM: POLICY b ADMINISTRATION DIVISION: CITY COUNCIL — CITY COUNCIL PURPOSE: The City Council is a representative body elected by the citizens to formulate City policy and provide general direction to the City Manager for implementation of that policy. CITY COUNCIL GOAL: Establish policy for the City administration to ensure effective and efficient planning and operation of all facilities, services and public improvement programs. — CITY COUNCIL OBJECTIVES: 1. Begin implementation of sewage system facilities improvements - design and construction. 2. Complete development plan and begin construction on remaining Urban Renewal parcel. 3. Finalize and approve Gas and Electric franchises with local utility. 4. Pursue non -property tax revenue sources including local option taxing alternatives. r , 5. Finalize plan for addressing space needs in City operations. 6. Complete cost benefit analysis of joint human services agency facility. 7. Formulate economic development policy. w 8. Develop long-term parking plan. 9. Identify and assess current needs for elderly housing facilities. 10. Finalize short and long term policies regarding airport development. 11. Begin implementation of recommendations from the Urban Environment Ad Hoc Committee. 12. Complete feasibility study of home mortgage revenue bond program. _— 13. Develop street lighting plan. 14. Identify strategies for maintaining current tax base. - ! 15. Adopt policy for parkland acquisition. 16. Adopt minimum open space requirements. 17. Increase legi;lative committee contacts and activities. 18. Explore feasibility of City -owned electric generating plant. 19. Hire new City Attorney. PERFORMANCE MEASUREMENT: City Council policy is carried out by all departments under direction of the City Manager. Achievement of divisions individually and collec- specific objectives is measured in the performance of departments and tively. — 21 �� NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 22 FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SU11MARY 11110 CITY COUNCIL EXPENDITURES: -- FY86 BUDGET---------- FY84 FY80 DEPT ADMIN FINAL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 32,620 36.0S8 360088 360088 COMMODITIES 412 400 300 300 SERVICES AND CHARGES 211,110 227,204 240,700 246,700 CAPITAL OUTLAY 003 310 660 600 TRANSFERS 0 0 ------------------ 0 0 TOTAL 244,600 264.002 --------- 282,803 --------- --------- 283,743 RECEIPTS: avevaavav vavesaova vvavvvaaa avavaaaao maaaaooam -- FY86 BUDGET ----- FY84 FY80 ADMIN. FINAL ACTUAL ESTIMATE PROPOSAL BUDGET NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 22 CITY OF IOWA CITY FY86 OPERATING BUDGET EXPENDITURES 11110 CITY COUNCIL PERSONAL SERVICES: FTE BUDGET NONE FY85 FY86 f CITY COUNCIL 6.00 6. 00 30,078 MAYOR -1.00 1:00 --- 61010 TOTAL 7.00 7.00 36,088 caws acaav aaasvaaoc TRANSFER TO: TOTAL O O mccsyscss INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS 380 VEHICLE REPLACEMENT 0 WORD PROCESSING ADMINISTRATIVE OVERHEAD O CBD MAINTENANCE 0 TOTAL 38 svvavwvw W CAPITAL OUTLAY:64 3 4 -DRAWER FILE CABINETS 600 r1 TOTAL 600 va¢vvanv�aw_ 23 3J0 - i 1 PROGRAM DIVISION STATEMENT DEPARTMENT: CITY CLERK FUND: GENERAL DIVISION: CITY CLERK PROGRAM: POLICY 8 ADMINISTRATION DIVISION PURPOSE: As a Council -appointed recording and record-keeping officer of the City, Clerk exercises the powers and performs the duties provided or prescribed by State law, the City Charter and the Municipal Code by roceed- including preparation, maintenance and dissemination of records of Council meetings and resulting folders, Ings; filing and safe -keeping digftechnica1 assistaabstracts nce for contracCouncil. staffs and theand publicby responding to subdivision folders; p requests for retrieval of information or interpretation of established City policies and submissions providing of required services for City elections; and receiving routing and finalizing of all submissions to P6z Commission. The City Clerk is custodian of the City Seal, certifies or notaries documents and testifies in court if necessary. DIVISION GOAL: To provide an adequate and legal level of service for the duties listed and services provided within existing regulatory standards and budgetary constraints. GENERAL DIVISION OBJECTIVES: 1. To continue to provide basic services at the current level, in compliance with legal requirements. 2. To continue training in procedures and improvement of delivery of services. NEW DIVISION OBJECTIVES: 1. To reduce retention space and storage problems by microfilming approximately 30 boxes of plats and project files. 2. To continue computerization of reference index, licenses and permits; and to explore conversion o cemetery lot information 3. To explore and acquire automatic retrieval system for use with microfilmed documents. PERFORMANCE MEASUREMENTS: CALENDAR YEARS 1980 1981 1982 1983 1984 16 13 9 22 10 1. Bid openings attended25 Regular Council meetings attended, minutes provided 43 3 25 15 25 30 21 3 Special formal meetings attended, minutes provided x 24 CALENDAR YEARS 1980 1981 1982 1983 1984 Informal Council meetings attended, minutes provided 48 30 54 32 70 200 72 2z 30 15 — Executive sessions attended, regular minutes provided Conn. mtgs attended, minutes provided 519 355 Charter Review 136 121 107 Legal notices posted 43 P8 45 55 23 — official Council minutes published 35 33 46 68 43 Ordinances finalized and published x 326 303 423 273 Resolutions finalized 170 155 289 349 251 _ Notices published 148 154 155 143 150 Cigarette licenses issued Liquor licenses processed - reg./Sunday 60/24 45/37 63/25 43/36 70/35 63/44 65/38 55/48 60/26 51/45 Beer permits processed - reg/Sunday 18 33 21 26 10 — i Cemetery deeds recorded and ssued x x x 10 1 Sound permits44 Planning 6 Zoning applications accepted 18 27 22 52 26 55 24 46 18 _ Planning 6 Zoning applications finalized issued/number of pages for servicing 4/229 5/305 4/438 5/279 3/498 Supplements 95 Codes in circulation-- Candidate nomination papers checked for Council election 12 33 x 52 11 21 16 — Taxicab licenses issued or exchanged 30 x x x 99 61 Taxicab Driver permits issued x x x 30 37 Project Folders currently active168 Applications for Boards A Commissions processed 20 859 15 16,676 11,137 19,487 7,810 , Microfilming - number of images processed x x x 8,983 7,486 No. of computer subjects indexed 2. Attendance at workshops and seminars will reflect training efforts. Continuing to to improved delivery of services. clarify ordinances i� C and procedures dealt with by our office will contribute DIVISION ANALYSIS: The new procedures for PAZ applications has reduced time and effort for the finalizing applicant, applications however, the time has not spent by our office in day-to-day procedures, especially in the area of 84 all cuments ininr etention l enStaff has leinvestigated9automaticoretrievaluequipment reded.onverteducto toeaid locating to have operating various by June — cbeen micrrofilme documents microfilmed. The City Manager has given approval to a system we hope of 1985.Space needs continue to be a high priority concern. — CITY OF IOWA CITY FY86 OPERATING BUDGET M RECEIPTS AND EXPENDITURES SUMMARY 11120 CITY CLERK .: EXPENDITURES: I ---------- FY86 BUDGET---------- FY04 FY85 DEPT ADMIN FINAL f ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 67,548 74,666 80,016 80,016 COMMODITIES 1,850 1,413 1,342 1,342 SERVICES AND CHARGES 40,809 22,294 43,249 42,804 CAPITAL OUTLAY 5,187 373 --------- 330 --------- 1,665 --------- --------- TOTAL --------- 113,391 96,748 124,937 125,827 � amaamaaaa aamsamoaa meamamasm osaasmaaa amamxamxa , RECEIPTS: -- FY86 BUDGET ----- FY84 FY85 ADMIN. FINAL ACTUAL ESTIMATE PROPOSAL BUDGET NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 1 I I , J J n 26 J TRANSFER TO: - NONE ------- _0 TOTAL______ 0 a 6a INTRA -CITY CHARGEBACKS: - VEHICLE OPERATIONS 411 VEHICLE REPLACEMENT WORD PROCESSING 0 .., ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 TOTAL 41 6, vavaasamv 0.1 � CAPITAL OUTLAY: TYP TYPEWRITER ITER165 RIAL CHAIR 10300 j --1, TOTAL 661"'aaa-�aem:�„n. I CITY OF IOWA CITY FY86 OPERATING BUDGET EXPENDITURES 11120 CITY CLERK PERSONAL SERVICES: FTE BUDGET FY85 FY86 i ADMINISTRATIVE CLERK/TYPIST 1.00 1.00 1.00 16,858 1.00 20,179 DEPUTY CITY CLERK CITY CLERK 1.00 1.00 24,622 OR. CLERK/TYPIST - MINUTES (PT) -25 •25 4,100 TEMPORARY EMPLOYEES 400 1111124 LONGEVITY 4,678 IPERS 3,603 HEALTH INSURANCE -r 57 4 493 LIFE/DISABILITY INSUR -____ _____ ______ ---80,016 f TOTAL 3.25 3.25 ,I saama mvs�s smavaaema i t 1 I i I i i I itI 1 27 TRANSFER TO: - NONE ------- _0 TOTAL______ 0 a 6a INTRA -CITY CHARGEBACKS: - VEHICLE OPERATIONS 411 VEHICLE REPLACEMENT WORD PROCESSING 0 .., ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 TOTAL 41 6, vavaasamv 0.1 � CAPITAL OUTLAY: TYP TYPEWRITER ITER165 RIAL CHAIR 10300 j --1, TOTAL 661"'aaa-�aem:�„n. I PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY ATTORNEY PROGRAM: POLICY ADMINISTRATION DIVISION: CITY ATTORNEY DIVISION PURPOSE: The City Attorney (a) represents the City in litigation in all courts and before administrative agencies; J (b) provides legal advice, opinions and services to the City Council, Manager, Clerk, Department Heads, i Staff and City Commissions; (c) prepares ordinances and legal documents for the City; and (d) has responsi- bility for the administration of the Legal Department. — DIVISION GOALS: iv To ensure during FY86 that the City Council, Manager. Departments and Commissions continue to receive sound and prompt legal advice and services; to provide effective advocacy before all courts and agencies; and to strive to improve the efficiency and professional expertise of the Legal Department. DIVISION OBJECTIVES: 1. To continue to provide prompt, objective, quality legal services to City Council, Manager, Clerk, staff, Boards and Commissions. 2. To keep abreast of rapidly developing and changing areas of municipal law such as antitrust and tort liability. l 3. To represent the City objectively and effectively in litigation. 4. To revise and update the Department's filing system. — 5. To maintain communications with Department and Division Heads in order to render preventive legal advice before problems occur. PERFORMANCE MEASUREMENTS: The work of the City Attorney and Legal Department's work is either reactive (i.e., in response to moves or actions by third parties) or advisory (assisting Council, the City Manager, City Clerk, Department Heads and Boards and Commissions). The true measure of City Attorney and Legal Department performance is quality -j legal work performed promptly. I � I I 28 A I CITY OF IOWA CITY FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY I 11130 CITY ATTORNEY EXPENDITURES: ---------- FY86 BUDGET---------- FY84 FYBS DEPT ADMIN FINAL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 96.038 96,227 103,919 103,444 - I SERVICESIAND CHARGES 62,740 53,370 65,420 64,620 CAPITAL OUTLAY -t 0 1,105 1.500 - TOTAL 163,451 152,997 175,444 174.464 masaaavva mavv¢osxv vax¢vaam - saaamasvv mvvvbauv �`- RECEIPTS: BUDGET i FY84 FY85 ADMIN. i ACTUAL ESTIMATE PROPOSAL BUDGET _. 6 NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR 4. DETAILED RECEIPTS I 29 - CITY OF IOWA CITY M FY86 GETENDURBUDGET S / EXPIT 11130 CITY ATTORNEY - PERSONAL BERVICEB: TRANSFER TO: FTE BUDGET NONE --------- TOTAL 0 FY89 FY86 6 Oeaoasaaa ASST. CITY ATTORNEY II 1.00 1.00 1.00 36,883 1.00 28,227 -� ASST CITY ATTORNEY I ADMIN. BEC. - LEGAL 1.00 1.00 21, 334 n TEMPORARY EMPLOYEES 1,473 LONGEVITY 61189 FICA 3,669 INTRACITY CHARGEBACKS: IPERB HEALTH INSURANCE LIFE/DISABILITY INSUR 5,743 670 VEHICLE OPERATIONS 29 0 VEHICLE REPLACEMENT TOTAL 3 GO 3.00 103,444 WORD PROCESSING ADMINISTRATIVE OVERHEAD 0 00 1� ..am= =NOUN UaaasaaaU CBD MAINTENANCE TOTAL 29 UaOoaaaaa � i CAPITAL OUTLAY: 1 TYPEWRITER i __--1,500 TOTAL 1,00 7-7� Nassassax i .f 30 CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST LEGAL DEPARTMENT /1113.0 COST: $255 APPROVED FOR FUNDING: No DESCRIPTION: Four -drawer file cabinet WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? Legal files are overcrowded at present time. Files are stored in Assistant Attorney's offices as well as on top of files. (This is after they have been "cleaned out"). - Workload is increasing in the department and the anticipated storage space will merely meet current needs. 31 CITY OF IOWA CITY FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 11140 ECONOMIC DEVELOPMENT EXPENDITURES: ---------- FY86 BUDGET---------- FY84 FYB3 DEPT ADMIN FINAL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET SERVICES AND CHARGES 2,927 40,000 0 40,000 TRANSFERS 33,863 ------- 0 -- 40_000 0 --------- --------- --------- TOTAL 36,792 40,000 40, 000 40,000 _ RECE m i PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: POLICY b ADMINISTRATION DIVISION: CITY MANAGER DIVISION PURPOSE: — The City Manager supervises implementation of policy and procedure as directed by the City Council through the coordination and supervision of operations in all City Departments for the purpose of promoting efficiency and effectiveness, and advises the City Council on matters relating to the planning, develop- ment, and current operating status of all City departments. DIVISION GOAL: — To professionally advise, direct and evaluate Department Heads and other management personnel in their resective functions in with and future and community sds and in Comprehensiveormity with Plan. ` DIVISION OBJECTIVES: ~ 1. Develop and administer City fiscal program through preparation of the Capital Improvements Program and the FY87 Operating Budget for certification by March 15, 1986. 2. Timely dissemination of relevant information to City Council, staff, and the general public. 3. Advise and direct department and division administrators to facilitate timely and efficient completion of assigned projects and programs according to the dictates of City Council policy. - 4. Quarterly evaluation of all departmental progress and annual evaluation of all Department Heads. 5. Solicit citizen input into the governmental process through distribution of citizen questionnaires. NEN DIVISION OBJECTIVE: 1. Acquisition of micro -computers for up to six operating departments based on the micro -computer acquisi- tion policy developed during FY85. PERFORMANCE MEASUREMENT: General measurement of performance is reflected in the performance level of all departments and divisions. The City Council evaluates the City Manager annually based upon timely and efficient city-wide operations consistent with established Council policy. n — CITY OF IOWA CITY FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 11210 CITY MANAGER EXPENDITURES: ---------- FY86 BUDGET---------- FY84 FY85 DEPT ADMIN FINAL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 124,896 130,490 130,641 137,419 COMMODITIES 2,006 1,683 2,339 2,339 SERVICES AND CHARGES 29,261 28,781 33,693 39,193 CAPITAL OUTLAY 0 90,000 --------- 170 --------- 30,170 --------- --------- TOTAL --------- 152,123 210,994 166,839 209,113 avavavvav veaecvoaa uoavavoa saeasaays mavvvvaav RECEIPTS: FY86 BUDGET ----- FY64 FY89 ADMIN. FINAL ACTUAL ESTIMATE PROPOSAL BUDGET NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 34 CITY OF IOWA CITY - FY86 OPERATING BUDGET EXPENDITURES 11210 CITY MANAGER TRANSFER TO: PERSONAL SERVICES: FTE BUDGET NONE _______ 0 --- TOTAL 0 FY87 FY86 6 avmavamva ASSISTANT CITY MANAGER 1.00 1.00 38.037 1.00 1.00 78,864 CITY MANAGER ADMIN. ASST. - CITY MANAGER 2,122 1.00 1.00 21627 TEMPORARY EMPLOYEES - LONGEVITY FICA 7,022 3.709 INTRA -CITY CHARGEBACKS: IPERS SUPPLEMENTAL RETIREMENT 31780 7,044 VEHICLE OPERATIONS 1,730 HEALTH INSURANCE 1,314 VEHICLE REPLACEMENT O LIFE/DIBABILITV IN6UR _________ WORD PROCESBINO 0 __ _____ 3.00 3,00 137,417 ADMINISTRATIVE OVERHEAD TOTAL amvma ammoa aasmaaam: CBD MAINTENANCE TOTAL 2, 6661 mamamasaa , W CAPITAL OUTLAY: rl 1 SECRETARIAL CHAIR 170 ' 30, 000,,,, MICRO -COMPUTERS 30,17i__ TOTAL mmamomam I' it �JJo k ' PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: HUMAN RELATIONS PROGRAM: POLICY 8 ADMINISTRATION DIVISION: HUMAN RELATIONS DIVISION PURPOSE: —' The Human Relations Department provides technical and support services to City departments and employees which include: employee recruitment and selection, administration of the classification, compensation, performance evaluation systems, and the Affirmative Action Program; labor contract administration and assistance with negotiations; coordination of employee training and development, employee assistance services and related personnel activities. The Human Relations Department works in conjunction with the Civil Service Commission. 71 1 DIVISION GOALS: To more effectively administer the City's personnel functions, with emphasis on improvements in the timeliness with which all services are provided; to provide for equity in compensation systems, and consistency in the application of personnel policies and procedures; to provide employees with the training necessary to perform more effectively; to maximize the effects of Affirmative Action and to maintain compliance with the Civil Service procedures in all personnel actions. GENERAL DIVISION OBJECTIVES: 1. To provide suitable applicant pools on a timely basis following notice of position vacancy. 2. Furtherance of the principals of Affirmative Action in City employment by assisting in the review, establishment, and attainment of Affirmative Action goals and objectives for every department, and through preparation of quarterly reports on Affirmative Action progress throughout FY86. Goal of 5% workforce. minority representation. 3. Respond to all employee inquiries and/or requests for assistance on a timely basis. 4. Maintain Personnel Policies, Human Relations Department Procedures, and Administrative and Confidential Employee Rights and Benefits manuals on a current basis. 5. Assist in labor contract negotiation and collect negotiations data by December I, 1985. 6. Complete preparation of recommendations for compensation adjustments for non -bargaining unit employees for Council consideration by December 30, 1985. 7. Continue the use of assessment center techniques in selection, especially for Police and Fire depart- u ment promotions. B. Provide a comprehensive in-house training program for both supervisory and non supervisory employees (minimum of 30 training hours) including training in managerial, supervisory and human relations skills, Affirmative Action topics, productivity- improvement/skills training and training in personnel —' procedures. 9. Coordinate and maintain a comprehensive employee safety program which includes twice yearly safety training in each line division. 36 10. Continue to provide wellness services to Police/Fire and general employees and expand wellness services for City employees with a goal of 250 units of employee services. A unit of service may include such _ things as one fitness assessment, one class attended, etc. NEW DIVISION OBJECTIVES: — 1. Assist in the implementation of 2 additional employee involvement efforts/committees during FY86. 2. Develop and implement a mechanism to encourage all employees to contribute ideas/efforts which may result in greater productivity or effectiveness in providing City services. PERFORMANCE MEASUREMENT: YTD FY82 FY83 FY84 FY85 _ Applications Processed 1,627 2,781 2,404 457 _ Workforce Minority Representation (%) 3.9% 4.6% 4.8% 5.4% Positions Filled Internally -Permanent 31 45 48 21 Positions Filled Externally -Permanent 21 19 12 1 Reclassification Requests 7 5 11 1 Training Conducted (hours) 70 46 84 9 - Employee Wellness Services (units) 0 0 0 NA DIVISION ANALYSIS: — The Human Relations Department strives to provide service and guidance to City departments and divisions — which assist them in effectively fulfilling their functions. Human Relations currently provides a wide range of personnel services intended to increase the effectiveness of the City workforce. Increases in the -, level of services provided will require additional departmental staffing or a rethinking of current services/objectives. s. F1 S F 37 3� CITY OF IONA CITY FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 11220 HUMAN RELATIONS EXPENDITURES: NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 38 L' -- FY86 BUDGET---------- FY84 FY85 DEPT ADMIN FINAL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 87,220 89.337 94,430 94,400 COMMODITIES 2,840 3,465 2,406 2,606 SERVICES AND CHARGES 17.836 43,917 43.977 43.922 CAPITAL OUTLAY 0 --------- O --------- 0 O TOTAL 107,901 138,939 --------- 140,833 --------- --------- 140,978 avavvaavv vvaysaova vvaavvays avavvv.vv easaoaaaa RECEIPTS: - FY86 BUDGET ----- FY84 FY83 ADMIN. FINAL ACTUAL ESTIMATE PROPOSAL BUDGET NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 38 L' , I 39 �/ �� CITY OF IOWA CITY FY86 OPERATING BUDGET EXPENDITURES -- 11220 HUMAN RELATIONS PERSONAL SERVICES: TRANSFER TO: FTE BUDGET ------ NONE 0 --- TOTAL --------- e FY85 FY86 HUMAN RELATIONS DIRECTOR 1.00 1.00 35,692 PERSONNEL GENERALIST 1.00 1.00 22,798 PERSONNEL ASSISTANT 1.00 1.00 20,335 - TEMPORARY EMPLOYEES 647 LONGEVITY 600 FICA 5,642 IPERS 3,642 INTRA -CITY CHARGEBACKS: HEALTH INSURANCE 4,478 LIFE/DISABILITY INSUR 616 VEHICLE OPERATIONS 358 ----- -------------- VEHICLE REPLACEMENT 0 TOTAL 3.00 3.00 94,450 WORD PROCESSING O _.___ N____ _____■__= ADMINISTRATIVE OVERHEAD O " CBD MAINTENANCE 0 ` • TOTAL i 358 CAPITAL OUTLAY: " i NONE O TOTAL 0 .; r ' , I 39 �/ �� 40 m CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST HUMAN RELATIONS 01122.0 COST: 111,812 APPROVED FOR FUNDING: No DESCRIPTION: Half-time Personnel Generalist position. This position would provide professional level assistance to current staff in the areas of employment, development and maintenance of personnel systems such as performance evaluation and compensation systems, and with programs such as Affirmative Action, in-house training, safety, wellness and employee involvement Jefforts. The position will assist in research and data collection for collective bargaining and for the development of new personnel programs. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? This position is necessary to maintain the current level of service. Staffing levels in Human Relations explosion both in legal have not increased since 1974 although the department in that time has undergone an restrictions which complicate the job and in demand for services. Within the last several years the following programs have been added or greatly increased in function: in-house training (13-15 courses per year), wellness (two separate programs), safety (ten active em to ee committees), employee involvement (six monthly employee news- I employee committees), a functional and effective Affirmative Action program, and a letter. All basic personnel systems have become more sophisticated in response to both legal and internal benefit administration, labor contract administration, employee i demands - compensation, classification, selection, and have emphasized cost control and reduction of litigation exposure. These services are — necessary to maintain the type of workforce and work environment demanded in Iowa City. Annual incremental increases in basic services, i.e. employment, and the addition of new programs have begun to create unacceptable delays in response time to requests for services and may impact on the quality of personnel decisions and personnel services. The addition of a half-time position will work to remedy this situation. 40 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: HUMAN RELATIONS PROGRAM: POLICY & ADMINISTRATION DIVISION: CIVIL SERVICE COMMISSION DIVISION PURPOSE: The function of the Civil Service Commission is the implementation of the Iowa Civil Service Code for City employees in covered positions. The Commission is empowered to certify applicants as qualified for appointment to Civil Service positions within City employment and to provide appeal rights for covered employees in all matters related to suspension, demotion or discharge. DIVISION GOALS: To work in conjunction with the Human Relations Department in certifying candidates as eligible to fill vacant City positions; to conduct hearings upon appeal of disciplinary actions; and other activities as specified by Iowa Civil Service Code. GENERAL DIVISION OBJECTIVES: 1. To continue evaluation of positions subject to Civil Service and implementation of certification procedures. 2. To maintain current promotional lists for all Police and Fire Department positions. 3. To conduct hearings upon notice of appeal and within time limits specified by Iowa Code. 4. To increase the expertise of Commission members in recommending and participating in selection proce- dures. 5. To continue the use of assessment center techniques in selection procedures. - DIVISION ANALYSIS: The level of promotional and entry level testing for Police and Fire Department positions will substan- tially affect the Commission's work load. i } 41 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: POLICY 8 ADMINISTRATION DIVISION: BROADBAND TELECOMMUNICATIONS DIVISION PURPOSE: The Broadband Telecommunications Specialist (BTS) facilitates and oversees the continued operation of the Broadband Telecommunications Network (BTN) for the City in cooperation with the Broadband Telecommunications Commission (BTC) so as to maximize the benefits of cable television to the City of Iowa City. DIVISION GOALS: To monitor and oversee the cable company and the BTN; to facilitate and coordinate BTN uses, especially access channel programming services, government channel 29 programming and institutional and interactive applications of cable. GENERAL DIVISION OBJECTIVES: 1. Continued investigation and/or resolution of citizen complaints within 30 days. 2. Monitor BTN progress and development, including interconnections. 3. Assure pertinent BTN information is available for public inspection upon reasonable request. 4. Advise, assist, facilitate and promote the funding, operation and usage of access channels. 5. Identify, contact, train and/or assure training of potential access channel users; produce, supervise and/or assist in the production of access channel programming, especially for Government Access Channel 29. 6. Continue staffing support for the Broadband Telecommunications Commission. NEW DIVISION OBJECTIVES: 1. Select a non-profit organization (NPO) to operate the local access channel (26) and assist the NPO to initiate operations. PERFORMANCE MEASUREMENTS: 1. Citizen Complaints (Avg. no, of hrs. per month) 2. Monitoring System 6 Staffing BTC A. Monitoring cable system (Nrs/Month) 42 Est. Projected FY80 FY81 FY82 FY83 FY84 FY85 FY86 4 20 9 9 10 5 12 12 10 10 15 8 Est. Projected FYBO FY81 FY82 FY83 FY84 FY85 FY86 _ 12 20 45 i H /Month) 12 10 12 p. Government Ch. 29 (Variety and quality upgraded j with automatic director program playback machine and exchanging govt. programs with other agencies). 43 20 B. mm Staffing cable coiss on ( rs 40 3. Information Legislation Resource Function 8 10 A, Local info. requests/drafting responses (Hrs/Mo) 8 B. Nonlocal info. requests 5 issues (Hrs/Month) 6 3 C. Speaking engagements (Hrs/Month) 5 4. Access Channels Productions 6 Development A. Consulting on local govt, and public productions 15 40 50 (Hrs/Month) i 31 B. Research b development of all access channels and 60 45 NPO applications, policies, designs (Hrs/Month) C. Research and develop interactive and INET appli- cations. 5. Access Training Equip., 6 Supervision A. Citizens trained in workshops 6 per month B. Testing graduates of workshops (No. Hrs/Month) 7 C. Equipment trouble -shooting 6 repair (Hrs/Month) 3 6. Monitoring Legislation (Hrs/Month) 10 7. Access Channel Growth (Hrs. per mo. on Ch.) 8 at ; A. Library Ch. 20 0 2 B. Public Acces Ch. 26 0 0 C Educational Ch. 27 p. Government Ch. 29 (Variety and quality upgraded j with automatic director program playback machine and exchanging govt. programs with other agencies). 43 20 32 32 40 15 8 10 12 16 15 2 7 10 3 2 _ 20 40 40 50 50 i 31 60 62 65 45 12 :I t� 15 10 10 6 8 at ; 16 12 12 2 5.�� zl 6 10 6 9 9 6 56 280 320 672 2 (2 4hrs/day) 48 160 200 100 150 8 20 40 200 225 12 320 400 672 242 (hrs/day) CITY OF IOWA CITY -4 FY86 OPERATING BUDGET Iq RECEIPTS AND EXPENDITURES SUMMARY 11230 BROADBAND TELECOMMUNICATIONS EXPENDITURES: -- FY86 BUDGET ---------- FY84 FYB5 DEPT ADMIN FINAL ACTUAL ESTIMATE REGUEST PROPOSAL BUDGET PERSONAL SERVICES 36,640 1,037 40,616 2,015 42,274 2,126 42,274 2,076 COMMODITIES SERVICES AND CHARGES 10,235 80195 7,263 10,741 0 CAPITAL OUTLAY TRANSFERS 260 14,192 0 21,986 220 23,733 -- 23,510 --------- TOTAL 62,364 72,812 75,616 80,609 aaasaaasa aaaaaaaaa aaasaaaaa aaaaaasaa aaaaaavoa RECEIPTS: -- FY86 BUDGET ----- FY84 FY85 ADMIN. FINAL ACTUAL ESTIMATE PROPOSAL BUDGET NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 44 CITY OF IOWA CITY FY86 OPERATING BUDGET EXPENDITURES - 11230 BROADBAND TELECOMMUNICATIONS PERSONAL SERVICES: TRANSFER TO: _ FTE BUDGET EGUIP11ENT REPLACEMENT RES 7.500 REPAYMENT OF STARTUP COSTS 5,463 1/2 AV ASSISTANT IN LIBRARY 12,5_57 FY85 FY86 r ---23,318 TOTAL BROADBAND TELE. SPECIALIST 1.00 1.00 27.633 eaaaw... PRODUCTION COORDINATOR - BTC(PT) .50 .70 8.580 ' LONGEVITY 200 _ FICA 2,592 } 1 HEALTH INSURANCE 972 LIFE/DISABILITY INSUR270 _____ INTRA -CITY CHARGEBACKS: 6 TOTAL 1.50 1.30 42.274 VEHICLE OPERATIONS 179 t_ vesvv ..vv. .v..v.... VEHICLE REPLACEMENT 0 WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD - 3,673 L CBD MAINTENANCE 0 _ i TOTAL 3,832 - i. ... v.... — I CAPITAL OUTLAY: - NONE 0 j TOTAL 0 v¢vays¢.I�1~ I I I f � I ' 45 W; CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST BROADBAND TELECOMMUNICATIONS #1123.0 COST: $6,633 APPROVED FOR FUNDING: No DESCRIPTION: 1. Upgrade one-half part-time permanent Production Coordinator reclassified to 3/4 time ($5,615). 2. Pay interns used on regular basis for City productions ($300). 3. Minute taker for BTC meetings at $4.50/hr X 96 hours ($463). 4. Four -drawer file cabinet ($255). I' WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? 1. Reclassification of Production Coordinator is necessary to keepup with demand of Citis y departments y include for productions, services and to expand coverage of meetings, public ing productions such as a biweekly state of the city show to be cablecast, as well as some of the commis- sion meetings can be cablecast as has been discussed in prior commission and Council sessions. 2. Interns, who work as temporary employees, are now the major source of labor for most City productions: City Council meetings and special projects. The Broadband Telecommunications Specialist feels the quality of their work and the time they spend on productions should be compensated. 3 BroadbandfTelecomm nicationsoCortmission Broadband ings islnecessary tiAnminutet ker Specialist, been taker Because additional used for BTC meetings for most of FY85. 4. No more file space available. Four -drawer filing cabinet needed for additional papers. 46 PROGRAM DIVISION STATEMENT FUND: CABLE TV FRANCHISE FEE DEPARTMENT: CITY MANAGER PROGRAM: POLICY d ADMINISTRATION DIVISION: BROADBAND TELECOMMUNICATIONS — COMMISSION DIVISION PURPOSE: The function of the Broadband Telecommunications Commission (BTC) is to serve as an advisory body to the City Council. The BTC shall review, evaluate, research, recommend policies, rules, regulations, ordi- nances, and budgets relating to matters involving cable TV and the grantee and provide recommendations and reports to the City Council on the actions of the Commission. The Commission shall resolve disputes between all conflicting parties concerning cable TV. The Commission shall ensure all rules, records, rates pertaining to cable TV are available for public inspection. The Commission shall exercise broad responsi- bility for the development of cable TV policies, especially ensuring maximum utilization of the local ., access cable TV programming of the public, government and educational access channels. qi DIVISION GOALS: 41 To monitor and oversee performance of the franchise and the Broadband Telecommunications Network and to +i facilitate use of the network, especially in the area of access channel programming. DIVISION OBJECTIVES: 1. Ongoing review of rates, regulations, legislation and rules concerning cable TV and grantee and l recommend action to City Council. 2. Providing a forum for resolution of disputes, act as mediator and establish and administer sanctions as necessary to ensure compliance with franchise agreement. 3. Ensuring all rates, rules, regulations, policies involving cable TV are available for public inspec- tion. 4. Developing ongoing rules, Policies and recommendations as necessary to ensure the best cable system and j access channel usage for the Iowa City community; confer and advise on matters of interconnection with the Iowa City BTN. 5. Investigate, recommend and/or assist in the development of future cable directions and applications. N PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: FINANCE i PROGRAM: POLICY A ADMINISTRATION DIVISION: FINANCE ADMINISTRATION DIVISION PURPOSE: To provide supervisory and secretarial support for the Finance Department, coordinate the annual budget process and coordinate risk management for all City departments. 1,— DIVISION GOALS: To supervise the preparation of accurate and timely financial information which can be utilized effectively C by the City Council and City staff in making managerial decisions, to supervise and monitor centralized support services and the Parking Systems. GENERAL DIVISION OBJECTIVES: 1. Assure adequate budgetary control by reviewing and controlling all budget amendments and continuing to j monitor all receipts and expenditures. J 2. Coordinate risk management program of risk analysis, insurance purchases and claims analysis. 3. Annually update five year financial projections. 4. Monitor Finance Divisions' performance on respective Division Objectives. PERFORMANCE MEASUREMENT: i ^ 1. Timely reports to City Manager on budget amendment requests and any problem areas in receipts or — expenditures. 2. Coordination with Safety Committee, annual analysis of insurance portfolio, quarterly claim reports j with analysis of losses. J 3. Preparation of financial projections report for use by City Council in its annual goal setting ses- sion. 4. Performance of Finance Divisions on the respective objectives. DIVISION ANALYSIS: Completion of these objectives will allow the Finance Department to effectively attain its goals and provide support to the City Council and City staff. I I I 48 I J CITY OF IONA CITY FY86 OPERATING BUDGET REC11310 FINANCEEADMINISTRATIONRY _ EXPENDITURES: ---------- FY86 BUDGET -------- -- _ ADMIN FINAL FY84 ACTUAL FY83 ESTIMATE DEPT REQUEST PROPOSAL BUDGET PERSONAL SERVICES 102,177 104,188 1,019 101,100 512 101.100 COMMODITIES 1,353 7 7,2430 7.301 7.671 SERVICES AND CHARGEE CAPITAL OUTLAY 639 836,766 0 993,036 - TRANSFERS 696.794 --------- --------- --------- -----9999 TOTAL --96-79- 808,699 949,216 117,913 zsxazzavz 1,113,319 aaaaazazz azzzaz:an sszsozazx aaxzaaau RECEIPTS: 9999- FY86 BUDGET 9999- - FY84 ACTUAL FY85 ESTIMATE ADMIN. PROPOSAL FINAL BUDGET _. NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS - 49 M,. w TOTAL CITY OF IOWA CITY FY86 OPERATING BUDGET IV EXPENDITURES 11310 FINANCE ADMINISTRATION PERSONAL SERVICES: TRANSFER TO: FTE BUDGET JCCOG - IOWA CITY'S SHARE 77,599 --- ------ TRANSIT OPERATING SUBSIDY 427,085 AIRPORT SUBSIDY 99,347 FY83 FY86 i TRANSIT LEVY 346,398 MOTEL TAX - RECREATION FAC' 26,764 MOTEL TAX - PARKLAND ACO 17,843 CE 1.00 1.00 21,104 --------- 1.00 1.00 48,549 TOTAL 995,036 INANCE ADM 1.00 1.00 22,755 asasaaaaa S 100 400 3,693 INTRA -CITY CHAROEBACKS: 5,745 VEHICLE OPERATIONS 226 SUR 724 VEHICLE REPLACEMENT 0 ----- ----- --------- WORD PROCESSING 0 3.00 3.00 109,512 ADMINISTRATIVE OVERHEAD 0 Nunn= none" n.a..n=an CBD MAINTENANCE 0 TOTAL 226 CAPITAL OUTLAY: NONE 0 TOTAL 0 ' .vaa.a... CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST — FINANCE /1131.0 COST: $33,163 APPROVED FOR FUNDING: No DESCRIPTION: The addition of an Assistant Finance Director position. — WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? Responsibilities of the Finance Director necessitate that a second -in -charge position exist in the Depart- for as aback -up for and to provide assistance for the Director in the management/coordination of depanew rt- ment aoniviThis reallocation ofsdutiesome swouldb6ettersof the provide the Treasurerrwithld be sufficient timereallocatetoo deals with = the increasing c easing demands eparking sof customer service in the billing and collection areas of all water/sewer/refuse T 4 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: FINANCE _ PROGRAM: POLICY 8 ADMINISTRATION FINANCE: ACCOUNTING 6 REPORTING I DIVISION PURPOSE: The purpose of the Accounting and Reporting Division is accurate and comprehensive accountability and ( reporting of the financial activities for all City operations and divisions. DIVISION GOAL: To process and provide comprehensive financial information to all City operations in an efficient and effective manner. ^j GENERAL DIVISION OBJECTIVES: 1. Establish and maintain accountability for the increasing number of federal and state assisted projects J and provide quarterly reporting of grant/project funds to appropriate departments. 2. Reduce the number of accounts payable, payroll and special checking account checks voided to under one percent annually. 3. Maintain and provide fixed asset documentation and comparative information to all departments quar- terly. PERFORMANCE MEASUREMENTS: - GRANTS/PROJECTS FY79 FY80 FY81 FY82 FY83 FY84 1. Federal Grants 8 12 18 17 25 23 State Grants 9 13 11 8 7 7 ! Other Grants/Projects 1 3 2 3 3 4 tttl 18 28 31 28 3S 34 2. Check Type: ACCOUNTS PAYABLE PAYROLL HOUSING AUTHORITY OTHERS / Checks: Issued Voided % Issued Voided % Issued Voided % Issued Voided % FY80 7,801 195 2.5 15,462 93 .6 1,614 47 2.9 20 2 10.0 FY81 9,731 181 1.8 14,929 176 1.2 1,928 67 3.5 41 1 2.4 FY82 7,869 185 2.4 15,689 28 .2 2,132 67 3.1 95 8 8.4 F' rs FY83 8,053 164 2.0 15,783 29 .2 2,270 44 1.9 329 1 .3 FY84 9,747 62 .6 16,742 35 .2 2,329 33 1.4 373 9 2.4 First Half FY85 52 4 3. Fixed Assets Documentation / ASSETS ACTUAL VALUE FY80 976 $26,413,652 FY81 1,010 27,830,477 FY82 1,165 43,348,038 FY83 1,292 51,666,680 FY84 1,495 54,040,668 ANALYSIS: Fixed assets are carried at original cost or at fair market value when received as donated properties. The City follows the policy of not capitalizing streets, bridges, lighting systems, sidewalks, storm sewers and individual assets with a cost of less than $500. EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS TOTAL RECEIPTS: CITY OF IOWA CITY FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 11320 ACCOUNTING & REPORTING NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 54 NJ Iq ---------- FY86 BUDGET---------- FY84 FYS3 DEPT ADMIN FINAL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET 189,516 236,706 230,002 250,002 7,333 9,070 12,110 12,110 124,646 69,067 76,614 76,614 5,271 51, 200 6,670 56,6700 80,300 --------- --------- --------- 326,988 366,043 395,396 --------0 --------- 419,026 aysvaysaa avovvaama avvavaaaa vaaeaaava ovavaavea -- FY86 BUDGET ----- FY84 FY83 ADMIN. FINAL ACTUAL ESTIMATE PROPOSAL BUDGET NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 54 NJ Iq CITY OF IOWA CITY FY86 OPERATING BUDGET EXPENDITURES 11320 ACCOUNTING & REPORTING PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE -------- 0- 0_TOTAL TOTAL 0 FY85 FY86 f aovoaaaaa _, T -ACCOUNTING t.00 1.00 22,231 �^ PECIALIST 1.00 1.00 21,801 LERK - ACCOUNTI 1.00 1.00 19,293 1.00 1.00 23,599 CLERK-ACCTG. 2.00 2.00 39,296 " - ACCOUNTING 1.00 NG ASSISTANT 1.00 1.00 1.00 t6,758 18,200 INTRACITY CHARGEBACKS: 1.00 (PT) 1.00 30,687 10,572 VEHICLE OPERATIONS 0 y T -ACCOUNTING .50 .50 500 VEHICLE REPLACEMENT 0 1, 975 WORD PROCESSING 0 ;,., OVERHEAD 00 10,4938 CBDIMAINTENANC 18,193 TY INSUR 1,552 TOTAL 0 ^, TOTAL 9.50 9.50 250,002 aaaaa'aaa vavva vada avovvav CAPITAL OUTLAY: 3x13MICROFILM READER COMPUTER TERMINALS 3. COMPUTER UPGRADE 73. 2k, -J- TOTAL k J - TOTAL 80,300 vvavvveav '- I — PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: FINANCE �! ^I PROGRAM: POLICY b ADMINISTRATION DIVISION: CENTRAL PROCUREMENT 6 SERVICES DIVISION PURPOSE: The function of the Central Procurement and Services Division is to provide all departments of the City with centralized support services including procurement, office supplies, telephone and radio communications, 7 printing, mail, and photo ID, — ' DIVISION GOAL: To provide its varied support services in such a manner that the operating efficiencies of the City as a whole and - each division as a unit are enhanced. GENERAL DIVISION OBJECTIVES: J 1. Provide an annual report that reflects cost effectiveness of the Central Procurement 8 Services Division. I 2: Respond to all inquiries and/or requests for assistance on a timely basis. NEW DIVISION OBJECTIVE: 71 1. Evaluate equipment replacement for Print Shop copier by June 1986. PERFORMANCE MEASUREMENTS: Projected Proposed - FY81 FY82 FY83 FY84 FY85 FY86 1 Orders processed 505 603 814 835 850 850 Funds committed 2,338,906* 971,840 1,353,553 2,813,228* 2,000,000* 1,400,000 Print Shop (Impressions) 1,466,938 1,608,777 2,119,050 2,071,184 2,100,000 2,280,000 Copier (Impressions) 434,058 428,188 505,619 574,047 630,000 660,000 Mail (Pieces) ---- ---- 218,699 254,517 275,000 288,000 *Transit Equipment Acquisition DIVISION ANALYSIS: Staff time will be ,spent on continuing to be more available to departments for assistance and establishing increased City wide usage contracts. 7i 56 Nt m CITY OF IOWA CITY FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 11330 CENTRAL PROCUREMENT & SERVICES EXPENDITURES: ______ _ -- FY86 BUDGET---------- FY84 FY85 DEPT ADMIN FINAL - ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 121,064 124,413 129,860 129,860 - COMMODITIES SERVICES AND CHARGES 1,544 57,688 1,250 65,385 1,490 63,115 1,490 63,035 CAPITAL OUTLAY 4,680 940 44,300 1,300 TRANSFERS --------- --------- --------- --------- - TOTAL --------- 184, 981 191,993 238,765 195,685 v-s¢caoaa v¢s¢caaaa ccsaaca¢c avaaaaasa vcvassaaa - RECEIPTS: FY86 BUDGET ----- FY84 FY85 ADMIN. FINAL �. ACTUAL ESTIMATE PROPOSAL BUDGET NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED i RECEIPTS ._ j CITY OF IOWA CITY FY86 OPERATING BUDGET EXPENDITURES - 11330 CENTRAL PROCUREMENT & SERVICES PERSONAL SERVICES: TRANSFER TO: I - I FTE BUDGET NONE 0 --------- 1 --- ------ TOTAL 0 FY89 FY86 • `a--�"�� - DUPLICATING MACHINE OPERATOR 1.00 1.00 1.00 17,340 1.00 20,688 i BUYER PURCHASING AGENT CLERK/TYPIST - PURCHASIN 1.00 1.00 1.00 31,084 1.00 17,340 8R. CLERK/TYPIST-SWITCHBOARD (PTI 1.12 1.12 18,140 TEMPORARY EMPLOYEES 11300 INTRA -CITY CHARGEBACKS: -� OVERTIME 1,3 3 LONGEVITY VEHICLE OPERATIONS 0 FICA ,590 5,477 VEHICLE REPLACEMENT 0 IPERS HEALTH INSURANCE 8,386 772 WORD PROCESSING ADMINISTRATIVE OVERHEAD 0 0 LIFE/DISABILITY INSUR _____ _________ CBD MAINTENANCE TOTAL 5. 12 3.12 129, 860 - =Oman =am== =aa=a=aaa TOTAL G aaasamaaa CAPITAL OUTLAY: 1 LETTER OPENER 1,300 ----_-_ - TOTAL 1,300 1 essaaaamm t M y 58 i FUND: GENERAL PROGRAM: POLICY AND ADMINISTRATION DIVISION PURPOSE: PROGRAM DIVISION STATEMENT DEPARTMENT: DIVISION: FINANCE TREASURY _ To provide accurate records, timely billings and reasonable collection of unpaid accounts for utility and - parking customers; and to utilize full banking and investment services so that all cash transactions, including investments, are secured, recorded and yield maximum income opportunities. DIVISION GOAL: To meet all billing and collection schedules using information which reflects the customer's status, to invest 100% of idle funds, and to generate statistical and financial reports necessary for analysis of treasury activities. GENERAL DIVISION OBJECTIVES: 1. Forecast major receipts and monitor the daily banking activity to maximize investment opportunities and - investigate alternative types of investments. _ 2. Schedule the billing and collection procedures for utility fees and parking fines so that all accounts are current and to decrease uncollectible amounts. — NEW DIVISION OBJECTIVES: 1. Review and update service card file by April 1, 1986, so that current information is available on this T system for each utility account. 2. Research and develop by December 31, 1985, a bidding system for investments which includes: brokers, depository banks, instruments, projected investment schedule, and yield calculations so that a reliable u" market is available which functions within banking and state guidelines with maximum income for the City. _ 3. Monitor utility uncollectable amounts to determine increase/decrease based on new procedures vs. procedures prior to November 1983 and complete a two year comparison by November 1985. — 4. Review all customer service billing, collection and banking problems, implement procedures which will deter future occurrences and communicate to staff. 59 XV - Cash register transactions should decrease in direct relationship to the number of Surepay (direct bank payments) customers. A .5% growth was used to compute proposed figures for utilities. The increase in account changes is due to increased student population and the number of rental units. The poor economic climate accounts for the increase in hearing letters for delinquent bills and water shutoffs. Fines were based on a 2% _ J increase. Investment income should remain stable based on the proposed rate and current long-range invest- ments. Ending cash balances (increase/decrease) could effect this income significantly. 60 m PERFORMANCE MEASUREMENT: Actual Actual Actual Actual Projected Projected FY81 FY82 FY83 FY84 FY85 FY86 Cash Register Transactions 31,445 33,305 50,895 48,521 48,000 47,500 Utility Billings 77,400 76,106 81,026 84,700 85,128 85,553 Billing Corrections 195 200 205 Account Changes 3,124 3,809 5,775 6,052 6,080 6,110 Hearing Letters 1,300 3,500 8,017 8,931 8,975 9,020 Shutoff Notices 250 625 1,276 1,571 1,598 1,585 % Collected 99.9% 99.9% 99.9% 97.8% 97.0% 97.0% Parking Tickets Issued 120,500 150,658 126,237 139,277 143,455 147,759 j 0 Tickets Paid NA 97,255 93,100 105,843 109,026 112,297 / of Billings Mailed 15,600 26,800 54,276 52,038 52,820 53,600 % Collected 64% 60.8% 73% 76% 76% 76% Investments at Year End NA $12,075,873 $17,765,594 $17,900,971 $18,796,019 $19,691,068 J Average Yield NA 13.635% 10.123% 10.5% 10.5% 10.5% Interest Income NA $1,860.056 $1,614,952 $1,807,508 $1,858,755 $1.908,009 Transactions NA 827 538 543 500 500 JInvestment DIVISION ANALYSIS: - Cash register transactions should decrease in direct relationship to the number of Surepay (direct bank payments) customers. A .5% growth was used to compute proposed figures for utilities. The increase in account changes is due to increased student population and the number of rental units. The poor economic climate accounts for the increase in hearing letters for delinquent bills and water shutoffs. Fines were based on a 2% _ J increase. Investment income should remain stable based on the proposed rate and current long-range invest- ments. Ending cash balances (increase/decrease) could effect this income significantly. 60 rl 41 I � e_1 ' i C-14 CITY OF I014A CITY FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 11340 TREASURY — EXPENDITURES: ___ _ __ -- FY86 BUDGET---------- FY84 FY83 DEPT ADMIN FINAL -"- ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 234,533 244,312 257,638 237,638 — COMMODITIES SERVICES AND CHARGES 2,102 1,650 11,823 13,760 1,860 19,169 2,299 13,165 CAPITAL OUTLAY 303 445 394 ------- 0 _____ TOTAL 248,761 260.167 273,257 275,102 zvvmamzms vzsmamm<av vm-azwze zmvvaystz vm>•vwasa RECEIPTS: -- FY86 BUDGET ----- FY84 FY83 ADMIN. FINAL ACTUAL ESTIMATE PROPOSAL BUDGET e1 NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS i rl 41 I � e_1 ' i C-14 NJ CITY OF IOWA CITY FY86 OPERATING BUDGET EXPENDITURES j 11340 TREASURY i PERSONAL SERVICES: TRANSFER TO: i -' FTE BUDGET NONE 0 --------0 j --- ------ TOTAL FY89 FY86 $ CLERK/TYPIST - TREASURY ACCOUNT CLERK - TREASURY 3.00 2.00 3.00 80,669 2.00 38,928 SR. CLERK/TYPIST - TREASURY SR.ACCT. CLERK-TREAS.UTILITI 1.00 1.00 1. 00 18,42t 1.00 19,233 OR. ACCT. CLERK-TREAS. BANKI 1.00 1. 00 19, 283 CUSTOMER SERVICE REP 1. 00 LOG 1. 00 17,149 1.00 31,084 INTRA -CITY CHARGEBACKS: TREAS00 ER CASHIER - TREASURY Loo 1.00 18,660 270 VEHICLE OPERATIONS 0 TEEMPORAARRY EMPLOYEES 1,3 VEHICLE REPLACEMENT 0 . 1 VERTIMEWORD LONGEVITY 2,380 PROCE88IN0 0 0 FICA 14,828 ADMINISTRATIVE OVERHEAD J IPERB 1t,442 CBD MAINTENANCE HEALTH INSURANCE 18,331 • _ LIFE/DISABILITY INSUR _ ____1,6_40_ TOTAL 0 j TOTAL 11.00 11.00 287,638 mcaaacnaa anaammama � mesas aaman CAPITAL OUTLAY: NONE 0 TOTAL 0 i^ anneaomaa I � i I i J 62 i PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: POLICY 6 ADMINISTRATION DIVISION: WORD PROCESSING DIVISION PURPOSE: The function of the Word Processing Center is to provide centralized dictation and typing services to City departments. DIVISION GOALS: To produce typewritten documents for City departments in an efficient, accurate and timely manner through the combination of the efforts of trained word processing specialists and the use of text editing typewrit- ers and related word processing equipment. W GENERAL DIVISION OBJECTIVES: 1. Maintain an average monthly turnaround time for centrally dictated work of four or less hours, based on a 25% sampling. 2. Have no more than 3% of total production returned for correction of typographic errors only (excluding draft documents). 3. Maintain past production levels or exceed them depending on workload. PERFORMANCE MEASUREMENTS: Year -to -Gate Projected FYBO FY81 FY82 FY83 FY84 FY85 FY86 ' Average Turnaround 3.3 3.2 3.1 3.4 3.5 3.5 3.5 (Hours) % of Total Production Returned for Typo N/A 2.1 2.3 2.7 2.6 2.5 2.5 _ Correction Only Average Monthly 1193 1987 2221 2718 2750 2700 2750 Production (Pages) DIVISION ANALYSIS Emphasis in FY86 will be toward a continued refinement of procedures to increase efficiency in the Word Processing Center as technical knowledge of the word processing equipment increases. n, 63 .34 , rraa urcrtn,u•y uvuvc, RECEIPTS DWOORDEPROCESSINOUMIIARY EXPENDITURES: ---------- FY86 BUDGET ---------- FY84 FY83 DEPT ADMIN FINAL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 87,714 2,395 89,695 3,660 95.720 2.635 95,720 2,635 COMMODITIES SERVICES AND CHARGES 25,478 22.315 23.037 23,037 CAPITAL OUTLAY 704 0 --------- 8.800 --------- --- 8,800 --------- TOTAL ----- 116,291 115,670 130,192 130,192 vvvaavaaa vaavaaysa mvmsvvvvv vvavavevs avavavoaa RECEIPTS: ---- FY86 BUDGET ----- FY84 FY85 ADMIN. FINAL ACTUAL ESTIMATE PROPOSAL BUDGET NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 64 CITY OF IOWA CITY _ FY86 OPERATING 11360 WORD PROCESSING CAPITAL OUTLAY. CENTRAL DICTATION SYSTEM TOTAL ! 65 I i i 8,800 ' ----8,800 ataaaaa� ', i . i TRANSFER TO: _ PERSONAL SERVICES: FTE BUDGET NONE --------- --- ------ TOTAL 0 aacaxassa FY89 FY86 3.00 3.00 33,082 NO OPERATOR 1.00 1. 00 22, N642 O SUPERVISOR LOYEES 190 - 879 9'707 4,257 _ INTRA -CITY CHARGEBACKS: 3, 608 608 VEHICLE OPERATIONS O TV INSUR ------ ----- VEHICLE REPLACEMENT _____ TOTAL 4 00 ----- 4.00 WORD PROCESSING ADMINISTRATIVE OVERHEAD 0 0� aoaa aaoa aoaaaaa CBD MAINTENANCE TOTAL 0 oacaas oa CAPITAL OUTLAY. CENTRAL DICTATION SYSTEM TOTAL ! 65 I i i 8,800 ' ----8,800 ataaaaa� ', i . i nnt,t+t' 11400uR I3K�MANAGEMENTV........ �� " EXPENDITURES: ---------- FY86 BUDGET---------- FY84 FY85 DEPT ADMIN FINAL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET COMMODITIES SERVICES AND CHARGES O 22B,835 O 310,312 O 353,300 0 355,300 CAPITAL OUTLAY --------- --------- ------------------ TOTAL --------- 228, 835 310,312 353,300 355,300 ' avaeacaaa oaaas¢aao veam�vaas scamvaaav saaaaamva RECEIPTS: ----- FY86 BUDGET ----- FY84 FY85 ADMIN. FINAL ACTUAL ESTIMATE PROPOSAL BUDGET NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 66 i PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PARKS b RECREATION PROGRAM: DIVISION: GOVERNMENT BUILDINGS DIVISION PURPOSE: The function of the Government Buildings Division is to provide cleaning, general maintenance, and light repair services for the Civic Center (with the exception of the Fire Department) and the Davis Building. — DIVISION GOAL: To provide'a satisfactory and economical level of maintenance for assigned buildings. GENERAL DIVISION OBJECTIVES: 1. Continue use of a monthly building cleaning survey. Areas will be graded Poor, Fair, Good, or Excel- lent. Specific jobs measured will include floor maintenance, room cleaning, toilet care, wastebasket emptying, glass cleaning, and outside litter. 2. Continue recording legitimate complaints as basis for future comparison. PERFORMANCE MEASUREMENTS: 1. Building Survey. The overall objective for the year is to have all areas rated Good or Excellent 90 r percent of the time. Any time any area is rated Poor or Fair, it must improve to Good or Excellent the next month. FY84 surveys show Excellent 37:5%, Good 60.5%, Fair 2%, and Poor 0%. .y 2. Complaints. The number of legitimate complaints will be recorded each quarter. We will attempt to reduce legitimate complaints five percent per quarter for FY85 or 20 percent for complete year. C_I Complaints are now averaging three per month. _ DIVISION ANALYSIS: Through instruction at workshops and new janitorial procedures and supplies, a higher level of building _ cleanliness and maintenance has resulted. NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 68 , , uu ur Q.,,. ,,- � RECEIPTS AND EXPENDITURES SUMIIARY 11500 GOVERNMENT BUILDINGS v EXPENDITURES: -- FY86 BUDGET -- -- FY84 FY83 DEPT ADMIN FINAL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 34,672 37,331 40,479 40,479 COMMODITIES 8,749 9,323 10,672 10,672 SERVICES AND CHARGES 78,059 83,554 93,890 113,390 CAPITAL OUTLAY 1,668 5,180 0 0 TRANSFERS 5,060 0 ------------------ 0 0 TOTAL 128,208 137,390 --------- 145, 041 ------------------ 164,341 RECEIPTS: aaaaaaamm mnmmxnana a:sasasaa saxasaoas saasosmzs -- FY86 BUDGET ----- FY84 FY85 ADMIN. FINAL ACTUAL ESTIMATE PROPOSAL BUDGET NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 68 Q a 69C �.n CAPITAL OUTLAY: NONE '-- -0 TOTAL vsaaaaa�� i AQ F CITY OF IOWA CITY _ FY86 EXPENDITUREBDGET 11000 GOVERNMENT BUILDINGS PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE --------0 --- ------ TOTAL 0 — FY85 FY86 6 vamovavaa M.W.I-RECREATION & GVMT BLDG 2.00 2.00 31.094 t. 600 TEMPORARY EMPLOYEES OVERTIME 475 _ LONGEVITY 2,346 FICA IPERS L 809 2,EA36 INTRA -CITY CHAROEBACKS: HEALTH INSURANCE 4 r LIFE/DISABILITY INSUR ___ _____ VEHICLE OPERATIONS TOTAL _____ _____ 2.00 2.00 40.479 VEHICLE REPLACEMENT 0 0 r vvavv. slava aavvaaeov WORD PROCESSING ADMINISTRATIVE IMAINTENANCE OVERHEAD 0 TOTAL 4 Q a 69C �.n CAPITAL OUTLAY: NONE '-- -0 TOTAL vsaaaaa�� i AQ F PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: POLICY 8 ADMINISTRATION DIVISION: CIVIL RIGHTS DIVISION PURPOSE: . To process and investigate complaints of discrimination; to provide staff support for the Iowa City Human Rights Commission; to monitor the City's Contract Compliance Program and Women and Minority Business Enterprise Program. DIVISION GOAL: To facilitate timely disposition of all citizens' discrimination complaints and to ensure that all citizens are aware of their civil rights and the community resources available to assist them in exercising those rights. GENERAL DIVISION OBJECTIVES: 1. Investigate all formal complaints and submit case summaries to the Legal Department within 120 days. 2. Resolve informal complaints independently or in conjunction with the Commissioners within 30 days. 3. Attend all Commission meetings and provide staff support for the Commission. 4. Monitor the City's contract compliance program. 5. Network and communicate with other local Commissions as well as the State Commission in an effort to increase the effectiveness of the local Conmission. 6. Write and distribute four newsletters. 7. Monitor the City's Women and Minority Business Enterprise Program with an objective of 3% participa- tion. 8. Coordinate at least one Commissioners' training session. 9. Continue to participate within the Association of Iowa Human Rights Agencies. 10. Complete the investigation and disposition of all housing complaints within 90 days. 11. Reach greater numbers of residents through our speakers bureau for the purpose of apprising these residents of their rights and responsibilities. NEW DIVISION OBJECTIVES: Complete housing audit under HUD funded Type II joint grant project between the State Civil Rights Commis- sion and the Iowa City Human Rights Commission by November 1985. 70 m PERFORMANCE MEASUREMENTS: YTD Proj. FY81 FY82 FY83 FY84 FY85 FY86 — 1. Routine responses to citizen inquiries 10.3 13.41 13.6 23.8 16.6 16.0 per month _ 2. Formal complaints cases opened 19 14 11 23 5 20 _ cases closed 15 17 16 18 7 20 _ average time to legal (months) 2.84 4 — _ average time to closure (months) 9 10.88 15.93 12.4 7 9 3. Eemplaints resolved informally 18 18 8 3 8 average time to resolution (working days) 3 3 1 1 1 _ 4. Percent of total City purchasing from W/MBE's "* 0.725% 0.005% ** 3% 5. Contract Compliance - Affirmative Action - Programs Reviewed NA 6 12 8 15 **Data not yet available. DIVISION ANALYSIS: During FY84 0.06% of the City's total expenditures were made with W/MBE's. Computations were also made in only the areas where there are known W/MBE's: printing, construction, etc. when looked at in that manner, _ 0.56% of the City's expenditures were made with W/MBE's. The increase in citizen inquiries during FY84 was apparently the result of our expanded outreach program under the Type I FHAP grant. �f CITY OF IOWA CITY FYS6 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 11600 CIVIL RIGHTS EXPENDITURES: NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 72 M� ---------- FY86 BUDGET---------- FY84 FY83 DEPT ADMIN FINAL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 24,931 29,448 27,199 27,193 COMMODITIES 303 426 434 434 SERVICES AND CHARGES 2,943 3,332 4,154 3,896 CAPITAL OUTLAY ------- 0 ------- 0 0 --------- - ----- 0 - --------- TOTAL ..a vom� xiBo iaa Ma ... aoaa.a avaaeaa�a�s�aoa RECEIPTS: -- FY86 BUDGET ----- FY84 FY85 ADMIN. FINAL ACTUAL ESTIMATE PROPOSAL BUDGET NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 72 M� CITY OF IOWA CITY FY86 OOPPPRATING BUD0ET ES 11600 CIVIL RIGHTS _ PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE ------- U _ --- TOTAL 0 FY85 FY86 • CIVIL RIGHTS SPECIALIST 1.00 1.00 22'098 00 LONGEVITY 1,569 FICA 1,236 'PERS 1. 177 HEALTH INSURANCE LIFE/DISABILITY INSUR ----- ----- --------- INTRA—CITY CHARGEBACKS: TOTAL 1.00 1.00 27.195 206 ..�.. .............. VEHICLE OPERATIONS 0 VEHICLE REPLACEMENT 0; WORD PROCESSING ADMINISTRATIVE OVERHEAD MAINTENANCE O TOTAL 206 av=aaaaaa I i CAPITAL OUTLAY: " NONE-----=-7-ry TOTAL^' s M 1'H PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: POLICY 8 ADMINISTRATION DIVISION: HUMAN RIGHTS COMMISSION CGW4ISSION PURPOSE: To enforce the City's Human Rights ordinance in an effective and responsible manner. COMMISSION GOAL: To become more extensively utilized as a resource by residents seeking an investigation into their allega- tions of discrimination, and by those segments of the community who need to be informed on how to abide by the City's non-discrimination ordinance. GENERAL COMMISSION OBJECTIVES: 1. Have new public service announcements aired every month on the local radio and cable TV stations. 2. Revise and distribute Commission brochures throughout the City by the end of the first quarter. 3. Continue to solicit speaking engagement requests as an ongoing activity. 4. Attend one civil rights workshop, which may include attending an in-house training program. S. Conclude work on discrimination complaints within eight weeks from the receipt of the investigative report. 6. Review the City's non-discrimination ordinance and recommend revisions, if necessary. 7. Review the City's affirmative action program quarterly reports and respond appropriately. NEW COMMISSION OBJECTIVES: 1. Complete the housing audit and write a report reflecting the findings made from the audit. 74 m 'I PROGRAM DIVISION STATEMENT FUND: INTERGOVERNMENTAL DEPARTMENT: PLANNING d PROGRAM DEVELOPMENT PROGRAM: HONE 6 COMMUNITY ENVIRONMENT DIVISION: ADMINISTRATION DIVISION PURPOSE: To provide administrative direction and support to the various divisions of this department and to coordi- nate the efforts of this department in providing staff support to other departments and agencies respon- sible for direct public services. DIVISION GOAL: To provide an effective and efficient level of management in the support and completion of the departmental divisions' objectives and to ensure a high level of staff support to other departments and agencies in the provision of public services. GENERAL DIVISION OBJECTIVES: 1. To provide an appropriate allocation of staff resources within each division to meet their divisional objectives. 2. To ensure the timely completion of the divisions' objectives and individuals' work assignments. PERFORMANCE MEASUREMENTS: 1. Weekly meetings with division heads will be held to identify staffing problems. The assignment or coordination of staff activities will be made on a weekly basis as problems are identified. 2. Long-term projects will be monitored quarterly and short-term projects will be monitored as frequently as is necessary to ensure that projects and work assignments are completed on schedule. 3. Overall performance shall be measured by the performance of individual divisions. DIVISION ANALYSIS: None. 75 i 76 CITY OF IOWA CITY FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 12110 P.P.D. ADMINISTRATION EXPENDITURES: ---------- FY86 BUDGET---------- FY84 FY87 DEPT ADMIN FINAL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET - i PERSONAL SERVICES 69,027 74,361 76,983 76,983 !' COMMODITIES 1, 118 1,435 1,630 1,630 - SERVICES AND CHARGES 4,867 91888 7,006 6,204 CAPITAL OUTLAY 0 0 91068 11300 --------- TOTAL 77,012 81,684 94,687 86,317 _ aamm=a=ms msnvcssas ca=as=e=m =ma=av=m: mvaaaansa RECEIPTS: FY86 FY84 FY83 ADMIN. ACTUAL ESTIMATE PROPOSAL PROPERTY TAX 77,012 81,684 86,317 _ 77,012 81,684 86,317 =v=ova=as =�nannsan nanasmsns i �i 76 TOTAL v CITY OF IOWA CITY m FY86 OPERATING BUDGET EXPENDITURES 12110 P.P.D. ADMINISTRATION PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE 0 --- ------ --------- TOTAL aaacao� a FY83 FY86 6 8 475 .53 .33 11, 184 N 1.60 1.60 23# 833 4.931 VEHICLE OPERATIONS 87 MINUTES (PT) . 43 .43 6,673 8 475 4,491 INTRA—CITY CHARGEBACKS: 3,480 4.931 VEHICLE OPERATIONS 87 ISUR 334 VEHICLE REPLACEMENT 0 MORD PROCESSING 0 2.38 2.38 76.983 ADMINISTRATIVE OVERHEAD 0 as�aa a�osa aaaacoaaa CBD MAINTENANCE 0 TOTAL 87 e:ooza..s CAPITAL OUTLAY: TYPEWRITER TOTAL 1,300 1,300 aa�i�Ota� I *Admin. Sec. -PPD: 55% of HE is shown here; remainder is funded in JCCOG Admin., JCCOG Rural Planning and CDBG Metro Entitlement. **PPD Director: 60% of HE is shown here; remainder is funded in JCCOG Admin. and CDBG Metro Entitlement. Clerk/Typist-PPD (PT): 43% of HE is shown here; remainder is funded in JCCOG Admin. 77 I CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST PPD ADMINISTRATION 01211.0 COST: $3,498 APPROVED FOR FUNDING: No DESCRIPTION: _ Replace 8' burlap covered room partitions constructed by PPD staff members in 1979 with new, manufactured room dividers. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? Five years ago, in an effort to reduce distractions and increase privacy, PPD staff members considered it — desirable to divide large areas shared by several people into individual office spaces. At that time. staff constructed 8' burlap covered partitions. The need has arisen to replace these partitions. The stability of the room dividers has deteriorated and poses a safety hazard to personnel. Desks and book- _ cases are commonly used to support these dividers. This instability diminishes their usefulness as bulletin boards as well. These partitions are dusty and difficult to clean and coupled with the untreated burlap, aggravate the allergic conditions of some staff members. The partitions are not fire resistant and have been previously cited as a fire hazard in inspections by the Fire Department. The aesthetics of the burlap partitions is also unappealing. The bulkiness of the dividers is unattractive and the incentive no longer exists to rectify the continuously sagging burlap. 41 I 78 I � CITY OF IOWA CITY m FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST i PPD ADMINISTRATION #1211.0 ,a COST: $1,020 APPROVED FOR FUNDING: No DESCRIPTION: -'� Replace approximately 68 square yards of carpeting in the hallway and lobby area on the second floor of the Davis Building. J WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? i -� The carpeting in the hallway and lobby area is so badly worn and wrinkled that persons have fallen. There J is a real concern that particularly some of the older people from the Senior Center, who use our drafting facilities for preparation of the Senior Center newspaper, will trip and fall and incur bodily injury. The City can, of course, be liable for such damages. ^J J , 79 I PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PLANNING d PROGRAM DEVELOPMENT _ PROGRAM: NOME 6 COMMUNITY ENVIRONMENT DIVISION: URBAN PLANNING DIVISION PURPOSE: The purpose of the Urban Planning Division is to plan for the development and redevelopment of Iowa City consistent with existing policies and with the Comprehensive Plan. - DIVISION GOAL: To assist boards and commissions and the City Council in decisions regarding development and development — policies in an effective and timely manner; to evaluate developmental proposals in existing and newly developing areas of the City within the context of the plans and policies adopted by the Council; to facilitate the economic health of the community; and to provide information and assistance to the public on land -use planning and development issues courteously and expeditiously. GENERAL DIVISION OBJECTIVES: I. Provide continued staff support to the Planning and Zoning Commission, the Board of Adjustment, the Riverfront Commission, the Design Review Committee, the City Council and any other boards or commis- sions assigned to the division. _ 2.• interpret, apply and amend the Comprehensive Plan and the Zoning Ordinance and other related plans, Policies and ordinances. 3. Review, analyze and prepare recommendations on all applications submitted making a determination whether development proposals complement or conflict with the Comprehensive Plan and other plans and _ policies. 4. Develop plans and policies for specific geographic areas and planning and/or development issues. 5. Respond to citizen questions concerning Zoning Ordinance and subdivision development, downtown revi- talization, Riverfront activities, and other City programs. 6. Complete disposition of urban renewal parcels and assist in program closeout. v 7. Assist in land acquisition/disposition activities. 8. Facilitate the development or redevelopment of downtown properties. — 9. Monitor development activities including: (a) advise developers of the impact development may have upon the Comprehensive Plan, and (b) maintain a current data base with which to amend the Comprehensive Plan — to reflect changes in trends and conditions. 10. implement the policies and recommendations of the Urban Environment Ad Hoc Committee and the City Council. NEN DIVISION OBJECTIVES: 1. Assist in the implementation of an economic development program by providing ideas, information and support, as requested, to First Capitol Development, inc. 2. Coordinate the marketing of Parcel 64-1a of the Urban Renewal Plan. — 3. Begin special studies related to the update or revision of the Comprehensive Plan. _ 4. Facilitate adoption of new subdivision regulations. 80 T PERFORMANCE MEASUREMENTS: 81 FY79 FY80 FY81 FY82 FY83 FY84 A. Subdivisions: (1) Preliminary plat 11 11 10 12 8 12 (2) Final plats 13 10 8 14 9 15 B. Large Scale Residential Developments: Preliminary plans 3 3 4 4 4 3 I1 2� Final plans 3 6 4 5 6 2 C. Large Scale Non -Residential Developments: Preliminary plans 9 1 2 5 3 3 I1 23 Final plans 9 2 2 6 3 4 0. Planned Area Developments: (1) Preliminary plans 5 - 3 3 4 2 2 Final plans 3 1 4 5 5 E. Street Vacations - 8 1 3 5 2 F. Annexation 1 - 1 2 2 - 6. Amendments to Code: (1) Zoning 2 9 9 4 5 - 1 - - I - 12)Subdivision 3) Comprehensive Pian - - - - 1 - H. Rezonings 6 1 5 9 35 10 I. Special Reports 2 2 2 10 - 3 J. Variances 4 5 11 29 46 19 K. Special Use Permit 1 2 - - 1 L. Special exceptions - I - 2 1 12 N. Interpretations 1 2 2 1 2 2 N. Land Acquisition & Disposition: (1) Downtown revitali- zation parcels - - - 5 1 1 (2) Other parcels - - - 5 6 2 0. Building Permits - - - - 8 74 *The level of activity for the present and future fiscal years cannot be projected; however, it is assumed to continue near the present level for FY86. DIVISION ANALYSIS: Effort this fiscal year will be to maintain the level of service currently provided. Immediate planning activities such as applications processed for the Planning and Zoning Commission and the Board of Adjust- ment, priority referrals from the Council and Administration, and response to public inquiries must necessarily be given priority. 81 Two items will require attention in FY86 which may cause the reordering of priorities within the Division. The Comprehensive Plan mandates an update every three to five years. The last update was adopted in 1983. In In addition, decisionsasis will eed madeot e provide staff laced on future supportntogtheactivities efforts of First tCapitolthis Devel require- went. — Inc. may effect the ability of the Division to meet commitments in the economic development area. i RECEIPTS: RECEIPTS AND EXPENDITURES SUMMARY V FY86 12120 URBAN PLANNING & DEVELOPMENT m EXPENDITURES: ADMIN. ---------- FY86 BUDGET---------- PROPOSAL FY84 FY85 DEPT ADMIN FINAL CHARGES FOR SERVICES BUILDING & DEVELOPMENT ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 134,816 151,690 2,059 152,750 2,244 152,750 2,244 COMMODITIES SERVICES AND CHARGES 1,679 52,685 16,87 2 77'440 19,440 CAPITAL OUTLAY _ ______ --- --- ----- _--_ TOTAL 189,182 amavasamv 171,196 aaaaamava 233,057 asavvaava 174,853 vvaaaaava vmavavvva RECEIPTS: FY86 FY84 FY85 ADMIN. ACTUAL ESTIMATE PROPOSAL PROPERTY TAX 174,484 154,098 0 158,492 CHARGES FOR SERVICES BUILDING & DEVELOPMENT 0 F 13,045 16,200 16,2000 MISCELLANEOUS 1,653 898 _____ ___ --------- 169, 182 171,196 174,853 omoamaae� eva¢¢¢aaa vomsaevvs 83 CITY OF IOWA CITY FV86 EXPENDITUREBDGET 12120 URBAN PLANNING & DEVELOPMENT PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE --------- 0 _ --- ------ TOTAL FY89 FY86 • aaa=¢cava "ASSOCIATE PLANNER 3.29 3.29 83,197 SENIOR PLANNER 1.00 1.00 27,931 *TECHNICAL ASSISTANT PPD .90 .90 10.344 ASSOCIATE PLANNER (PT) .29 .29 9,953 - LONGEVITY 75 FICA IPERS 9,040 6.224 INTRA -CITY CHARGEBACKS: HEALTH INSURANCE LIFE/DISABILITY INSUR 8.303 883 VEHICLE OPERATIONS 696 VEHICLE REPLACEMENT O TOTAL 3.00 5.00 132,790 WORD PROCESSING 0 �- ..... .............. ADMINISTRATIVE OVERHEAD 0 O CBD MAINTENANCE TOTAL i 696 '- CAPITAL OUTLAY: 2 EXECUTIVE CHAIRS TOTAL *Technical Assistant: 50% of FTE is shown here; remainder funded in JCCOG Admin. and JCCOG Rural Planning. **Associate Planner: 4 Planners funded but only 25% of one FTE Planner is shown here; remainder funded in CDBG Metro Entitlement. .acveva.s �r. s.assaa.a I CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST Urban Planning 01212.0 COST: $5O4 APPROVED FOR FUNDING: No DESCRIPTION: Work Study Wages WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? The current service level includes two interns working 10 hours per week on land use issues. An additional intern is desirable to assist in economic development, particularly in the maintenance of a data base to support the work of First Capitol Development, Inc. 85 A - I1 CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST Urban Planning /1212.0 COST: $6,000 APPROVED FOR FUNDING: No _ I DESCRIPTION: Professional services Y.. r WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? Development of Parcel 64-1a, begun in FY85, will continue into FY86. The amount requested reflects 16,000 for appraisals required by HUD. It is suggested that this item be budgeted at this time rather than doing a budget amendment later. The FY85 budget has been amended to cover the cost of retaining a consultant for the development and marketing of this parcel. _ � I 86 MI 4 i �t I I ,�G I I i i PROGRAM DIVISION STATEMENT f FUND: GENERAL DEPARTMENT: PLANNING 6 PROGRAM DEVELOPMENT PROGRAM: NOME 3 COMMUNITY ENVIRONMENT DIVISION: RIVERFRONT COMMISSION DIVISION PURPOSE: To advise the City Council on all matters directly or indirectly affecting the Iowa River and land adjacent to it. _ L ' DIVISION GOAL: To protect and preserve the Iowa River as a natural drainageway and source of water, through the proper maintenance of the river channel and floodplain, and to provide for public access to and enjoyment of the river and adjacent land. DIVISION OBJECTIVES: 1. Preserve, enhance and increase open spaces and green areas along both banks of the river. 2. Encourage public and private cooperation in the maintenance and use of the Iowa River and adjacent land. 3. Further public awareness of the assets of the Iowa River and its environs. 4. Actively pursue local control of activities on the Iowa River within the municipal boundaries. PERFORMANCE MEASUREMENTS: 1. Extent of green space preserved and/or trail constructed. 2. Degree of public/private maintenance of the river corridor achieved. 3. Contacts made with the public through the media and informational meetings. 1 J DIVISION ANALYSIS: �1 The Commission continually encourages cooperation between public and private entities in order to accom- plish the goals identified. The greatest obstacle to achieving the objectives of the Commission is scarcity of funds. „j J 87 v PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PLANNING 6 PROGRAM DEVELOPMENT PROGRAM: HOME 6 COMMUNITY ENVIRONMENT DIVISION: DESIGN REVIEW COMMITTEE DIVISION PURPOSE: The Design Review Committee will review and make recommendations to the City Council regarding public and private construction in and adjacent to the Central Business District of Iowa City. This includes the review of (1) redevelopment which occurs on Urban Renewal parcels; (2) private projects requesting Indus- trial Revenue Bonds; and (3) public improvements to be constructed. DIVISION GOALS: To encourage and to promote the acceptability, attractiveness, cohesiveness, and the general design compatibility of new construction and rehabilitation of both public and private development within and adjacent to the Central Business District of Iowa City, and to enhance the overall quality of design within the downtown area by working cooperatively with developers throughout project planning. DIVISION OBJECTIVES: 1. To review the preliminary design plans for all Urban Renewal redevelopment parcels. 2. To review the plans for all public improvements to be constructed within and adjacent to the CBD. 3. To review the plans for all private projects utilizing Industrial Revenue Bonds for commercial and retail projects in the Urban Revitalization Area. 4. To review the plans for private development in the Central Business District, when requested. 5. To review plans for construction in City Plaza. 6. To review current Design Review Committee functions and make a recommendation as to its future function. PERFORMANCE MEASUREMENTS: 1. Review of all Urban Renewal redevelopment plans within the time limits established in the contract schedule. 2. Review of all projects requesting Industrial Revenue Bonds prior to the execution of the Memorandum of Agreement and the public hearing for the issuance of the bonds. 3. Review of all public improvements within the time limits specified in the pre -established project schedule. 4. Review of all City Plaza construction within the ordinance time limits. P I i _ 89 i PROGRAM DIVISION STATEMENT j i FUND: GENERAL DEPARTMENT: PLANNING 8 PROGRAM DEVELOPMENT ' PROGRAM: HOME AND COMMUNITY DEVELOPMENT DIVISION: PLANNING d ZONING COMMISSION I DIVISION PURPOSE: _ Advise the City Council on all matters pertaining to the physical development of the community and conduct a review of the Comprehensive Plan every three to five years. DIVISION GOALS: Recommend to the City Council appropriate action on matters pertaining to the Comprehensive Plan, implemen- tation of ordinances, and other related plans and programs. I DIVISION OBJECTIVES: 1. Review and recommend to the City Council the acceptability of applications submitted for rezoning, subdivision or site development plan approval. -� 2. Maintain and keep current a comprehensive plan and ordinances Implementing the plan. 3. Make recommendations regarding the implementation of the new zoning ordinance as adopted by City Council. 4. Coordinate and cooperate where applicable with other City commissions and boards. 5. Prepare new subdivision regulations. J PERFORMANCE MEASUREMENTS: J _ ' 1. Review within 45 days of their filing date, applications submitted for rezoning, subdivision and site development plan approval or as otherwise prescribed by state and local ordinance. DIVISION ANALYSIS: The Iowa City Planning and Zoning Commission has the authority conferred by Chapter 414 of the Code of Iowa and Chapter 27 of the Iowa City Code of Ordinances. The Commission's ability to carry out these goals and objectives is directly dependent upon the staff's ability to provide technical assistance to the Commission � I J in the performance of their activities. i _ 89 i PROGRAM DIVISION STATEMENT FUND: GENERAL REVENUE DEPARTMENT: PLANNING A PROGRAM DEVELOPMENT PROGRAM: HOME E COMMUNITY ENVIRONi1ENT DIVISION: HISTORIC PRESERVATION COMMISSION DIVISION PURPOSE: To implement the Historic Preservation sections of the Iowa City Code, _ DIVISION GOAL: To establish local historic preservation districts and to increase residents' awareness and sensitivity to the historically significant features of the community. !^ GENERAL DIVISION OBJECTIVES: 1. To work with residents to create local historic districts. 1, To establish an ongoing historic preservation education program. ` 3. To continue an annual Historic Preservation Awards Program. r 4. To participate in national Historic Preservation Week by sponsoring activities and displays which promote local historic preservation. 5. To interface with Housing and Inspection Services in issuing Certificates of Appropriateness and Certificates of No Material Effect. F PERFORMANCE MEASUREMENTS: ,. To complete review of applications for Certificates of Appropriateness within the time period specified within the City Code. DIVISION ANALYSIS: The Commission meets monthly to review studies, meet with residents, and administer the provisions of the City Code relating to historic preservation. The availability of funds to establish and carry out an educational program would assist the Commission in encouraging residents to undertake sensitive rehabilita- tion projects. _ I PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: NOME d COMMUNITY ENVIRONMENT DIVISION: ENGINEERING DIVISION PURPOSE: The Engineering Division directs and performs engineering work in connection with the planning, design, construction and inspection of all municipal public works improvements; reviews plans submitted by sub- dividers and contractors; provides assistance to other City departments on engineering related matters; makes technical recommendations to other divisions within the Public Works Department; maintains Public Works construction records; and performs contract administration for various consultant services. DIVISION GOALS: To provide technical assistance, design capability, inspection services, and maintain accurate records of Public Works construction, and to provide Engineering consultation to the City administration. GENERAL DIVISION OBJECTIVES: 1. Review of preliminary and final plats and construction plans for subdivisions in a timely manner. 2. Inspection of public improvements, sanitary sewer and storm sewer and paving for subdivisions. 3. Support other divisions and departments on engineering related matters. 4. Investigate sidewalk complaints and follow-up to ensure repairs are made or new sidewalks are installed where required. NEW DIVISION OBJECTIVES: The new division objectives will be based on decisions by City Council regarding the Capital Improvement Program. PERFORMANCE MEASUREMENT: 1. Completion of capital improvement projects listed in new Division objectives. 2.* Review of an estimated fifteen (15subdivision submittals. 3. **Approximately 2000 hours per year spent providing engineering consultation to other divisions and departments. DIVISION ANALYSIS: * The average amount of time required to review each subdivision plat and construction plan and inspect the construction improvements is 90 hours. 91 j i I:J j I i I �i � J PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: NOME d COMMUNITY ENVIRONMENT DIVISION: ENGINEERING DIVISION PURPOSE: The Engineering Division directs and performs engineering work in connection with the planning, design, construction and inspection of all municipal public works improvements; reviews plans submitted by sub- dividers and contractors; provides assistance to other City departments on engineering related matters; makes technical recommendations to other divisions within the Public Works Department; maintains Public Works construction records; and performs contract administration for various consultant services. DIVISION GOALS: To provide technical assistance, design capability, inspection services, and maintain accurate records of Public Works construction, and to provide Engineering consultation to the City administration. GENERAL DIVISION OBJECTIVES: 1. Review of preliminary and final plats and construction plans for subdivisions in a timely manner. 2. Inspection of public improvements, sanitary sewer and storm sewer and paving for subdivisions. 3. Support other divisions and departments on engineering related matters. 4. Investigate sidewalk complaints and follow-up to ensure repairs are made or new sidewalks are installed where required. NEW DIVISION OBJECTIVES: The new division objectives will be based on decisions by City Council regarding the Capital Improvement Program. PERFORMANCE MEASUREMENT: 1. Completion of capital improvement projects listed in new Division objectives. 2.* Review of an estimated fifteen (15subdivision submittals. 3. **Approximately 2000 hours per year spent providing engineering consultation to other divisions and departments. DIVISION ANALYSIS: * The average amount of time required to review each subdivision plat and construction plan and inspect the construction improvements is 90 hours. 91 **Engineering c Planning and ments and Div' i i r CITY OF IOWA CITY ATING RECEIPTS ANDPEXPENDITURESESUMMARY 12200 ENGINEERING j ! EXPENDITURES: __________ FY86 BUDGET ---------- FY84 FY85 DEPT ADMIN FINAL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 207,114 306,981 313,738 313,738 COMMODITIES 3,427 4,810 4,805 4,705 SERVICES AND CHARGES 19,553 20,479 24,422 19,042 j CAPITAL OUTLAY 221 1,440 11800 1,200 TRANSFERS 0 0 0 0 --------- TOTAL 230,313 333,710 344,765 338,685 ..I asxssysva _a=exammx vs=xav¢aa vsasavaev svxaavmmx _ RECEIPTS: FY86 FY84 FY85 ADMIN. ACTUAL ESTIMATE PROPOSAL PROPERTY TAX 230,231 332,660 337,685 LICENSES & PERMITS 0 11000 11000 MISCELLANEOUS 84 50 0 230,315 333,710 338,685 evavxvsas axmxx¢x¢s oecamcmma i 1 J i r j 93 94 CITY OF IOWA CITY FY86 OPERATING BUDGET _ ExPENDITURES 12200 ENGINEERING TRANSFER TO: — PERSONAL SERVICES: FTE BUDGET NONE _______ 0 —�— TOTAL 0 m:soaxv�m FYBD FY86 f XTION INSPECTOR It INSPECTOR 1.00 t.00 1.00 1.00 19,414 24,888 _ ISTRUCTION )INEERING TECH. — SURV 1.00 1.00 16,667 RING TECH. iINEERINO TECH. — OFF[ 1.00 1.00 37,389 CHARGEBACKS: IGINEER ITY ENGINEER 1.00 2. O0 1.00 2. 00 31,084 49,660 INTRA—CITY 7, 420 •NGINEER [NEER.TECH.—ENGINEERIN 1.00 1.00 23J�000 VEHICLE REPLACEMENT 1,070 aRY EMPLOYEES 01000 WORD PROCESSING OVERHEAD O 4E ITY ti 700 181938 ADMINISTRATIVE CBD MAINTENANCE 0 _ 12,232 INSURANCE INSURANCE 17, 883 1, 971 TOTAL 8,992 I SABILITY INSUR TOTAL 10. 00 1000 313,738 myti it_i_ _ iimimmmm CAPITAL OUTLAY: SIDEWALK OR DRIVEWAY REPAI 1_200'- ' TOTAL !,200 w oamaevmr,"°� 94 m v CITY OF IOWA CITY m FY86 OPERATING BUDGET FYRENnFn fFRVTCF I FVFI RFOIIFCT COST: $5,000 APPROVED FOR — DESCRIPTION: WHY SHOULD TI If the subdi files since 1 m v CITY OF IOWA CITY m FY86 OPERATING BUDGET FYRENnFn fFRVTCF I FVFI RFOIIFCT I PROGRAM DIVISION STATEMENT FUND, GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: NOME & COMMUNITY ENVIRONMENT DIVISION: ADMINISTRATION DIVISION PURPOSE: The Public Works Administration Division provides administrative direction and leadership to the depart- ment, and coordinates the various programs and activities of the department with one another and with other City departments, as well as providing technical assistance to the City Council, City Manager and other — governmental entities. DIVISION GOAL: To provide an effective level of administration of all departmental programs and activities by maximizing departmental accomplishments and impact upon the physical, economic and social development of the comm - de y• _ GENERAL DIVISION OBJECTIVES: 1. To ensure effective supervisory and administrative performance by all division heads. W 2. To undertake approved projects in a timely manner. 3. To respond to new program requests, assignments, and requests for information in a timely, professional manner. ,y NEW DIVISION OBJECTIVES: 4: 1. To begin construction of the waste water facilities.' 2. To undertake the renovation of the Burlington Street bridge spanning the Iowa River. 3. To complete the design of the Benton Street bridge spanning the Iowa River. PERFORMANCE MEASUREMENTS: — 1. Performance of administrative function is measured to a significant degree in the performance of the divisions within the department. 2. Adoption of policies and programs consistent with the recommendations of the Comprehensive Plan, and the City Council's Goals and Objectives. I3. Completion of all assigned projects and schedules prescribed by the City Manager. i DIVISION ANALYSIS: f None. _ 96 3 I _ CITY OF IOWA CITY FY86 OPERATING BUDGET a RECEIPTS AND EXPENDITURES SUMMARY M 12300 PUBLIC WORKS ADMINISTRATION �l EXPENDITURES: ---------- FY86 BUDGET---------- FY84 FYSS DEPT ADMIN F114AL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 57,244 56,656 72,316 72,316 COMMODITIES 268 330 393 393 SERVICES AND CHARGES 2,629 3,490 4,819 4,186 CAPITAL OUTLAY 0 0 O 10500 TRANSFERS 0--- 0 0 ------- 0 �1 TOTAL 60,141 60,476 ��sa�a�a mcasaaass 77,528 • aQasaQaAm 78,395 oc��aaa�� Qs�cscaQs J JI RECEIPTS: FY86 FY84 FY85 ADMIN. ACTUAL ESTIMATE PROPOSAL PROPERTY TAX 24,047 22,577 30,534 ADMIN EXPE14SE CHARGEBACK 36,09437899 --------- -- 47_861 60,141 60,476 78,395 - Q606QCQOi QOQII3QQQQ Z63QCC3IIII ice\ IN H w� 1. 1 97 1 I CITY OF I014A CITY FY56 EXPE14DITURESDGET 12300 PUBLIC WORKS ADIIII41STRATION PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE 0- ---- -__ ______ TOTAL 0• FY87 FY86 f r I PUBLIC WORKS DIRECTOR 1.00 1.00 1.00 1.00 41,564 19,540 _. ADMIN. SEC. - PW TEMPORARY EMPLOYEES 370 LONGEVITY 4,337 ^ FICA IPERS2 2,360 '-- INTRA -CITY CHARGEBACKS: HEALTH INSURANCE LIFE/DISABILITY INSUR 4�7 _______ VEHICLE OPERATIONS 4430" TOTAL 2_ 00 2 00 72,_316 = VEHICLE REPLACEMENT 0,.., ' NORD PROCESSING CBD MAINTENANCE ADMINISTRATIVE OVERHEAD 0 TOTAL 443 ==,=.mono r CAPITAL OUTLAY: TYPEWRITER 11300 TOTAL 1, 500 COCOC9Cn3 I — i 98 - 3k PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PARKS B RECREATION PROGRAM: HOME 6 COMMUNITY ENVIRONMENT DIVISION: CBO MAINTENANCE DIVISION PURPOSE: To provide cleaning, maintenance, and horticultural services to assigned downtown areas, including the City Plaza, Washington Street, Clinton Street and the areas adjacent to Old Capitol Center and Chauncey Swan areas. DIVISION GOAL: To provide a satisfactory and economical level of maintenance for assigned areas in all types of weather. GENERAL DIVISION OBJECTIVES: 1. Continue a visual inspection of facilities on a biweekly basis for the high -use season, April 16 through October 30, checking sweeping, percent of water in soil in planters, fountain operation, condition of plant materials, etc. The overall goal is to have all areas rated Good or Excellent 90% of the time for the complete year. Any time that an area is rated Poor or Fair it must improve to Good or Excellent on the next survey. 2. For the Plaza, survey each adjacent business semi-annually for effectiveness rating and ideas for improvement. The goal is to have 95% of the businesses satisfied with our performance. PERFORMANCE MEASUREMENT: 1. FACILITIES INSPECTIONS 99 st. Proj. Rating FY82 FY83 FY84 FY85 FY86 Excellent 4% 5% 5% 6% 8% Good 85% 86% 87% 86% 84X• Fair 10% 8% 8% 8% 8% Poop 1% 1% 0% 0% O% 2. Results of FY84 survey shows 95% of businesses satisfied with our service. 99 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS TOTAL RECEIPTS: PROPERTY TAX LICENSES d PERMITS MISCELLANEOUS CITY OF IOWA CITY FY86 FY86 OPERATING BUDGET FY85 ADMIN. RECEIPTS AND EXPENDITURES SUMMARY ESTIMATE 12400 C.B. D. MAINTENANCE 46,072 — ---------- 1,310 FY86 BUDGET---------- FY84 FY86 DEPT ADMIN FINAL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET 35,019 34,552 35,978 36, 978 4,043 3,800 4,020 4,020 80911 16,474 34,143 17,091 200 110000 , 000 3,4000 , 400 3,400 --------0 --------- --------- _ 48,173 55,826 77,543 ------------------ 60,4139 saoaaaaaa aax¢o¢=.. ....aria. a¢¢aaaoaa aoaaoaaa¢ ' t: 100 i FY86 FY84 FY85 ADMIN. ACTUAL ESTIMATE PROPOSAL 46,072 53,108 57,871 1,310 1,810 1,810 ----- 791 ------908 808 48,173 56,826 ----- 60,489 arr¢rri ai rrr¢=¢a¢a ra=ra¢rra t: 100 i CAPITAL OUTLAY: TREES,SHRUBS 1,000 6 TRASH CONTAINERS 2,400 TOTAL 3,400 aoaoeceoe ' 101 CITY OF IOWA CITY FY86 OPERATING BUDGET EXPENDITURES 12400 C.B. D. MAINTENANCE PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE 0 TOTAL FY89 FY86 f ----sa=a0 M. W. I I1 - CBD 1.00 1.00 19,936 TEMPORARY EMPLOYEES t0, 3OVERTIME 50 LIONGGEVITY FCA 2,200 137 HEALTH INSURANCE 1,9155 INTRA -CITY CHARGEBACKS: LIFE/DISABILITY INSUR 134 _____ ___ _ __ VEHICLE OPERATIONS 0 TOTAL 1.00 1.00 35,978 VEHICLE REPLACEMENT 0 ca:=: saws ccncacvac MORD PROCESSING O CODIMAINRATENNANCE OVERHEAD 13, 133 TOTAL 13,133 cacacaccc CAPITAL OUTLAY: TREES,SHRUBS 1,000 6 TRASH CONTAINERS 2,400 TOTAL 3,400 aoaoeceoe ' 101 CITY OF IOWA CITY — FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST CBD MAINTENANCE 11240.0 COST: $24,657 — APPROVED FOR FUNDING: No DESCRIPTION: I Add temporary employees because of increased traffic, bigger workload for assigned downtown areas. The tptal temporary budget needed is: One temporary, 11 months i 7,200 One temporary, 6 months 3,640 i One temporary, 5 months 2,940 One temporary, 4 months 2,380 " Evening trash pick-up 1 876 i $ 189036 Already included in budget - 10,100 masaisaa i Additional funding needed i 7 M WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? I More trash - more maintenance needed downtown. t 102 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: NOME & COMMUNITY ENVIRONMENT DIVISION: ENERGY CONSERVATION DIVISION PURPOSE: To monitor ongoing energy use in City operations, analyze energy use in terms of past use, make recommenda- tions on energy conservation measures, promote staff awareness and provide policy direction. DIVISION GOALS: Reduce energy use in City buildings and operations. DIVISION OBJECTIVES: 1. Continue follow-up walk through energy audit process on municipal structures. 2. Continue the distribution of monthly use ("Efficiency Index") reports to all user divisions. 3. Provide staffing for the Resources Conservation Commission. 4. Work with the Equipment Superintendent to monitor City operation motor fuel use. 5. Continue detailed studies identifying capital -intensive energy conservation measures (E.C.M.$) and determine ranking system. 6. Assist in monitoring of Energy Management Systems for Senior Center and new Transit Facility. NEW DIVISION OBJECTIVES: 1. Continue to upgrade energy audits for City building to Technical Assistance Audits. DIVISION ANALYSIS: 1. Collective analysis of the City's 21 major structures indicates that energy efficiency has improved by 30% from FYBO to FY84. 2. Follow-up energy auditing is critical to ensure the previous recommendations are being carried out, that there is not erosion of the energy conservation gains, and to identify new conservation opportuni- ties. 3. Monitoring and constant feedback are an integral part of the successful energy conservation effort. 103 i i PERFORMANCE MEASUREMENTS: STRUCTURE AUDITING/MONITORING Actual FY80 FY81 Actual Actual Projected Projected FY82 FY83 FY84 FY85 Building audits: Follow-up 9 10 12 Initial 30 0 1 Energy use reports 0 0 23(x12) 23(xl2) =276 =276 CITY GOVERNMENT OPERATIONS: Electricity KHH 9,662,340 10,397,464 11,580,000 12,179,000 11,380,000 11,487,000 cost $455,800 ;588,170 $635,420 $712,480 $755,000 cents/KMH 4.38 5.08 5.22 6.26(+20x) 6.57(5x) Natural gas -therms 267,365 244,318 312,900 2548000 298,000 315000 cost $82,500 $112,500 $106,550 $125,000 $139,000 cents/therm 33.77 35.95 41.95 42.00 44.10 Financial portion may not agree with Finance as refunds/rebates have not been subtracted here. MOTOR FUELS USE: Total BTU (Trillions) 59.714 59.918 47.218 51.203 50.202 51.807 Regular gasoline gal. 59,273 54,586 51,511 56,869 50,000 50,000 L -F gasoline gal. 87,051 73,913 72,743 79,952 63,500 55,000 Diesel -gallons 216,601 223,450 233,687 251,498 270,000 285,000 Compressed natural gas- 0 722.0 5,922 833 2,000 2,000 gallons equivalent Total Gallons or equivalent 362,925 351,819 363,641 389,152 398,500 4101000 Fleet M.P.G. 4.635 4.786 4.88 Note: All vehicle fuel figures provided by Equipment Maintenance Division. 104 3,G '.; CITY OF IOWA CITY FY86 OPERATING BUDGET j RECEIPTS AND EXPENDITURES SUMMARY m 12500 ENERGY CONSERVATION I E EXPENDITURES: -------- -- FV86 BUDGET---------- fi FY84 FY85 DEPT ADMIN FINAL j ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 10,987 11,216 13,067 13,067 COMMODITIES 291 335 300 250 SERVICES AND CHARGES 1,309 1,062 1.598 11598 ,-7� TOTAL 12,587 saaccsaaa 12,613 maccnamaa 14,965 mmncaaccc 14,915 aanaocaaa amaaanaac RECEIPTS: FY04 FY85 ADMIN. ACTUAL ESTIMATE PROPOSAL �JJ PROPERTY TAX 12,563 12,613 14,915 MISCELLANEOUS 24 --------- 0 --------- O 12,613 --------- 14,9915 aomxvaea mcm I i J J �i 105 106 CITY OF IOWA CITY FY86 BUDGET ' EXPE14DITUR 12500 ENERGY CONSERVATION TRANSFER TO: — PERSONAL SERVICES: 0 FTE BUDGET NONE -------- -'- ------ TOTAL 0 _ I FY95 FY86 $ ENERGY COORDINATOR (PT) .50 .50 10,360 _ I OVERTIME 6FA 13 IPERB q3S HEALTH INSURANCE LIFE/DISABILITY INSUR 42^^. ----- ----- --------- INTRA -CITY CHARGEBACKS: TOTAL aa.50 as.50 caa13,067 VEHICLE OPERATIONS VEHICLE REPLACEMENT 17fi O WORD PROCESSING OVERHEAD 0' CBDIMAINTAENANCE 0.. TOTAL L78i, aassaaaMai i CAPITAL OUTLAY: „w U NONE -------- TOTAL n W I aasscaa ^! 106 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: HOME 8 COMMUNITY ENVIRONMENT DIVISION: RESOURCES CONSERVATION COMMISSION DIVISION PURPOSE: The function of the Resources Conservation, Commission is to serve as an advisory body to the City Council in areas relating to the research, review, and recommendation of policies, rules, regulations, ordinances, budgets and programs which involve energy and resource conservation. The Commission shall exercise broad responsibility and shall pay particular attention to long-range planning and programming. DIVISION GOAL: To effectively monitor the conservation program for City government operations and to facilitate comprehen- sive energy strategies in the community which will help stabilize the local economy and promote increased employment opportunities. DIVISION OBJECTIVES: 1. Promote community energy awareness. 2. Continue to research and begin implementation of methane gas recovery and reuse processes where feasible. 3. Assist the Energy Coordinator in developing criteria for evaluating energy conservation measures and monitor implementation of these measures as supported by the energy conservation contingency fund. 4. Research and determine local patterns of energy use, including: type, use per sector (residential, manufacturing, etc.), dollars spent, etc. 5. Continue making efforts to broaden the scope and function of the Resources Conservation Commission toward a more community -oriented function. DIVISION ANALYSIS: Implementation of the above is subject to available staffing and support. 107 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: TRANSPORTATION DIVISION: TRAFFIC ENGINEERING DIVISION PURPOSE: Traffic Engineering installs and maintains traffic signs, pavement markings, traffic signals and the City -owned street lighting system of over 450 street lights as well as lighting in the central business district and city owned parking lots. DIVISION GOALS: To provide effective corrective and preventative maintenance to existing traffic control systems. GENERAL DIVISION OBJECTIVES: 1. Continued reduction of signal and street light corrective maintenance call outs. 2. Continue aggressive signal controller preventative maintenance. 3. Continued review of existing sign system for maintenance needs. 4. Continued street marking at current level. 5. Continued traffic and accident location analysis to determine trends and problems and propose cor- rective action. PERFORMANCE MEASUREMENTS: 36 - FY81 FY82 FY83 FY84 FY85 FY86 1. Number of Call Outs 484 432 387 604* 350 350 2. Hours spent on P.M. program 197 334 551 368** 650 650 3. Hours spent maintaining city-wide sign system 2514 2027 2246 2584 2500 2500 4. Hours spent street striping 759 631 924 708 900 900/ 5. Hours spent on accident location analysis 708 834 477#0 736 500 500 DIVISION ANALYSIS: * The number of callouts 1n FY84 were much greater than previous years due primarily to increased lamp replacements. This trend will be studied to determine if group replacement is desirable. ** Preventive maintenance hours were reduced in FY84. The increased time spent on corrective maintenance callouts necessitated a reduction in the time spent on field preventive maintenance. Annual controller maintenance was completed. Yearly fluctuation in street striping hours are due to changes in requests from the University, Airport, Coralville, etc, for custom painting. If FY83 accident location analysis was reduced due to the improved method for charting the annual accident location map and a reduction in requests for accident analysis. It is anticipated that this reduction in requests will continue in FY85 and FY86. 108 36 - CITY OF IOWA CITY FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 14100 TRAFFIC ENGINEERING EXPENDITURES: ---------- FY86 BUDGET FY84 FY85 DEPT ADMIN ACTUAL ESTIMATE REQUEST PROPOSAL PERSONAL SERVICES 200,825 209,183 215,875 215,875 COMMODITIES 54,257 46,055 47,439 48,133 SERVICES AND CHARGES 263,053 307,258 317,102 315,942 CAPITAL OUTLAY 11889 3,500 3,500 3,500 TRANSFERS 0 0 0 O TOTAL 520,024 565,996 583,916 383,450 =mcmcsca= m===snnnc mm=xnasac =mnszecac RECEIPTS: FY86 FY84 FY83 ADMIN. ACTUAL ESTIMATE PROPOSAL PROPERTY TAX 211,761 43,754 74,182 CHARGES FOR SERVICES 5,063 .21000 2,000 SALE OF PARTS 1,994 1,000 11000 ROAD USE TAX 296,239 515,242 502,268 MISCELLANEOUS 4,967 4,000 4,000 520,024 565,996 583,450 mmmmmcmmm meammnaam mmmmmmmmm 109 FINAL BUDGET eo==n===s 110 TRANSFER TO: CITY OF IOWA CITY NONE FY86 TOTAL 0 C999�9iit EXPENDITUREBDGET INTRA -CITY CHARGEBACKS: 7 14100 TRAFFIC ENGINEERING PERSONAL SERVICES: WORD PROCESSING OVERHEAD O FTE BUDGET TOTAL FY87 FY86 6 ECH. -TRAFFIC EN 1.00 1.00 1.00 1. 00 24,09a 16,3112 FIC ENO. SIGNS 1.00 1.00 31.726 ECHNICIAN 1.00 1.00 120000 22,829 17,969 FIC ENGINEERING 1:0000 40,686 FFIC ENGINEERIN 1.00 1.00 24.344 1.770 12,647 9.427 12,786 TYEINSUR _-_-1,371 TOTAL 8.00 8 00 217.877 itiii wmwM iiiiiafii 110 TRANSFER TO: — NONE --------0 TOTAL 0 C999�9iit INTRA -CITY CHARGEBACKS: 7 VEHICLE OPERATIONS 18,967- . 17,77 VEHICLE REPLACEMENT WORD PROCESSING OVERHEAD O CBOIMAINTENANCE D - TOTAL 34,7177 uuoio CAPITAL OUTLAY: M OPERATING EQUIPMENT 3,700 _-__3, TOTAL 5M-7 1 a9a9aaf 3,6 PROGRAM DIVISION STATEMENT J FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: TRANSPORTATION DIVISION: STREET SYSTEM MAINTENANCE DIVISION PURPOSE: The Streets Division provides street system maintenance and repair. DIVISION GOAL: To provide a high quality driving surface on City streets, alleys and bridges; and to provide routine maintenance and repair of streets, alleys, bridges, curb and gutter and sidewalks in order to maximize the life of the City's transportation facilities. GENERAL DIVISION OBJECTIVES: 1. To continue the crack sealing program and complete 5 miles of streets. 2. To continue the asphalt overlay program at current level. 3. To sweep 20 curb miles per unit per day (7 hours per day - 5 days per week each unit). 4. To provide a dust free, chuckhole free surface on unimproved streets; to repair concrete and asphalt streets as required. 5. To remove snow in a timely manner and minimize hazardous driving conditions. 6. To maintain storm sewer structures to control erosion. 7. To provide safe sidewalks at street crossings for all pedestrians including the handicapped. 8. To provide City wide leaf pickup in the fall. PERFORMANCE MEASUREMENTS: ;Projected) (Projected) FY81 FY82 FY83 FY84 FY85 FY86 No. of miles crack sealed## 15 5 1 2.39 5 5 No. of blocks overlayed 22 52 34 20.5 30 30 Sweeping: curb miles per 12 15 20 20 20 20 unit per day No. of spot repairs and 1965 2110 2900" 5035* 3000 3,300 chuckholes filled per year Labor hours per inch of snow 98** 98 98 ill (Projected) (Projected) FY81 FY82 FY83 FY84 FY85 FY86 Storm sewer structures 3 19 7 15 18 reconstructed per year No. of dropped sidewalks built# 25 20 15 15 15 at intersections per year i Leaf loads picked per year in 171 207 282 208*** 290 fall *Due to inclement weather, the number of spot repairs and chuckholes has surpassed other fiscal years. **The FY84 year was calculatedusing the labor hours for the Snow Program preparations plus the hours spent doing snow removal. Prior years' calculations were for snow removal only. ***Due in part to problems encountered in FY84, dry weather for leaf burning and mulching, and bagging of leaves because of windy weather FY85 leaf pickup was below normal. #Drop sidewalks are built in conjunction with street repair work. There is not a special program for drop sidewalk construction. ##Crack sealing work is performed during dry weather when the temperature is between 400 and 600 to prevent tracking by vehicles. Therefore crack sealing work can vary considerably from year to year. DIVISION ANALYSIS: It is imperative that major preventive maintenance projects be continued to avoid major repair costs in the future. 112 36 = EXPENDITURES: PERSONAL SERVICES COMMODITIES SERCAPITALSOUTLAYHARGES TRANSFERS TOTAL RECEIPTS: CITY OF IOWA CITY FY86 OPERATING BUDGET R14300TSTREETESYSTEMTMAINTENANCEY PROPERTY TAX CHARGES FOR SERVICES USE OF MONEY 6 PROPERTY SALE OF PARTS ROAD USE TAX MISCELLANEOUS FY86 -- FY86 BUDGET---------- FY84 FY85 ESTIMATE DEPT REQUEST ADMIN FINAL PROPOSAL BUDGET ACTUAL 6.7690 3,200 3,000 427,672 460,465 477,201 282,361 477,20t 229,061 177,345 347,984 220,693 459,056 397,037 376,157 276,491 309,000 318,430 310,160 1,026 0 --------0 -------- --------0 --------- 1,226,918 1,226,318 1, 449, 216 t,475,054 1,392,384- ,392,584 113 J FY86 FY84 ACTUAL FY85 ESTIMATE ADMIN. PROPOSAL 29,999 108,614 189,483 6.7690 3,200 3,000 1,176 1.000 1.000 1.182, 861 1,33t:502 194=171 4, 900 t--------- 00 1, 228, 516 1,228,516 1,449,216 1.392. 384 aaaoaasaa saaasaaaa aamaaaaaa 113 J I i • CITY OF IOWA CITY FY86 ITUREBDGET — EXPENDTNG 14300 STREET SYSTEM MAINTENANCE TRANSFER TO: — PERSONAL SERVICES: FTE BUDGET NONE ______M 0 --- ------ TOTAL 0 FY80 FY86 6 _ _ 2.00 2. 00 43,643 LEETS XTS 3.00 EST — STREETS 1.00 S. 00 100,933 1. 00 17, 012 — ` 4.00 4. 00 69,411 - 5, 00 0. 00 81, 301 PION SUPT .00.00 1.00 1. 26, 489 00 13,710 INTRA—CITY CHAROEBACKB: IREETS LOYEES 13,440 25,700 VEHICLE OPERATIONS 101x704 - t22rt48 3,388 VEHICLE REPLACEMENT 0 27,906 WORD PROCESSING ADMINISTRATIVE OVERHEAD — 00 27,826 _ NCE EINSUR 2,741 TOTAL le.3o --_ 18 50 477,201 TOTAL Z73,80Z - CAPITAL OUTLAY: r ASPHALT OVERLAY 310,165 " t SECRETARIAL CHAIR ; — 4 TOTAL *Street/Sanitation Supt.: of FT lOperationsshown . remainder funded in Refuse Collection Operations and 114 CITY OF IOWA CITY S FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST STREETS /1430.0 COST: $35,150 APPROVED FOR FUNDING: No DESCRIPTION: 1. The addition of two Maintenance Worker I positions ($34,895). 2. The addition of one vertical four -drawer legal file cabinet ($255). WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? 1. Since 1981, there have been 15 miles of new streets added to Iowa City. These have added to the workload of the Streets Division in all programs. In order to perform leaf removal in a timely scheduled manner, the employees are required to work overtime every day of the week, including some Saturdays and Sundays. Snow and ice control is difficult to adequately maintain because it takes longer to go through the routes. The snow routes should be reduced in size by splitting off another route which could be handled by 2 new employees working alternately. With 2 or more workers, special jobs requested would not interrupt both the maintenance of concrete, asphalt and catch basins and also sweeping of streets. 2. Because of the increase in the various records that are required to be kept, an additional filing cabinet is necessary. 115 p1 P I PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PARKS 6 RECREATION PROGRAM: NUMAN DEVELOPMENT DIVISION: FORESTRY DIVISION PURPOSE: The Forestry Division provides care of established city trees, maintains a tree planting program for city streets and parks, monitors and advises city residents about tree and shrub planting in street rights- of-way, plans and maintains flower beds in city parks, acts as a consultant on insect, disease, or land- scaping problems encountered by other city divisions, and dispenses information to the public concerning arboricultural problems. DIVISION GOAL: To improve the quality of tree care by practicing more efficient and thorough routine maintenance proce- dures, and by increasing the level of preventive maintenance practices. GENERAL DIVISION OBJECTIVES: 1. To assist citizens of the community in making better informed arboricultural and horticultural deci- sions by developing a tree trimning brochure by March 30, 1986, and by holding a tree trimming seminar on or before April 12, 1986, for Iowa City residents. 2. To decrease contracting of moderately difficult trimming and removal work, and to more effectively use .city funds by increasing the division's capability to perform the work. 3. To maintain flower beds at the current level, but reduce time spent on flower beds by 5%. 4. To enlist volunteers to improve tree planting and care throughout the City. NEW DIVISION OBJECTIVES: 1. To increase to 1,200 the number of street trees trimmed. 2. To transplant ten percent of the total number of trees available from the Scott Boulevard nursery to City property. 3. To increase maintenance levels of specimen trees and shrubs in Hickory Hill Arboretum. 116 PERFORMANCE MEASUREMENTS: Est. Proj. FY82 FY83 FY84 FY85 FY86 No, of street trees planted 30 29 34 100 100 No. of street trees trimmed 280 235 370 800 1200 No. of trees trimmed in city parks 167 270 200 50 50 No. of trees planted in city parks 0 30 40 20 27 No. of trees planted beyond sidewalk 0 0 20 30 30 (on private property) % of division work hours spent on 30% 25% 21% 19% 17% flower beds % of Hickory Hill trees and 0% 0% 0% 0% 50% shrubs trimmed DIVISION ANALYSIS: The number of street trees trimmed will increase as a result of additional equipment and permanent person- nel added in FY84. The increase in the number of trees planted in City Park by seven is directly proportioned to the number of trees removed in FY84. Decreasing the total time spent on flower bed maintenance will be accomplished through more efficient watering methods, and flowers requiring lower maintenance. Street tree maintenance levels have increased and are being maintained higher than in previous years. The current levels are approaching the standards which are needed to ensure a sound tree resource within the City. The Division will continue to increase the quality of care toward the highest levels achievable with the equipment and personnel available. 117 CITY OF IOWA CITY FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 15100 FORESTRY/HORTICULTURE — EXPENDITURES: ______ _ -- FY86 BUDGET---------- FY84 FY88 DEPT ADMIN FINAL — ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 32.997 55.862 61.693 61.693 — COMMODITIES 1.818 4,156 3.380 3.380 SERVICES AND CHARGES 49.618 41.291 42,532 42,592 CAPITAL OUTLAY 20,647 16.760 --------- 54,145 --------- 16,723 --------- --------- TOTAL --------- 124 39v ma103,080 mm1113-069 ae161,730 amvaaana� n ., RECEIPTS: FY86 FY84 FY83 ADMIN. ACTUAL ESTIMATE PROPOSAL — PROPERTY TAX 102,170 117,175 123,496 MISCELLANEOUS 2,910 894 --------- 894 --------- --------- 103,080 118,069 124,390 vamacxmmm cvxxcxxaa macavavvc �w 1 CAPITAL OUTLAY: 100 TREES 16,200 15 TREES FOR NURSERY -_- TOTAL 16.725 ..mammmmm 119 FY86 OPERATING BUDGET MJ EXPENDITURES 15100 FORESTRY/HORTICULTURE / TRANSFER T0: PERSONAL SERVICES: 0- FTE BUDGET NONE ________ --- ------ TOTAL 0 m..vam.m. FY85 FY86 • M. W. I I - FORESTRY 1.00 1.00 1. 00 16,382 1.00 ,836 FORESTER/HORTICULTURIST 12 12,2550 TEMPORARY EMPLOYEES OVERTIME 3.837 FICA IPERS 2.193 1.323 INTRA -CITY CHARGEBACKS: HEALTH INSURANCE LIFE/DISABILITY INSUR _____ _________ VEHICLE OPERATIONS 6,483 2,710 TOTAL _____ 2.00 2.00 61.693 VEHICLE REPLACEMENT WORD PRORATiVEOVERNEAD mm=== omema s.smvay.a ADMICBD 0 MAINTENANCE 0 TOTAL 9.197 ms¢.a.m. CAPITAL OUTLAY: 100 TREES 16,200 15 TREES FOR NURSERY -_- TOTAL 16.725 ..mammmmm 119 CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST FORESTRY #1510.0 COST: $160 APPROVED FOR FUNDING: No DESCRIPTION: Two -drawer file cabinet. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? Currently we have the Forestry files stored in various places throughout the office. We would use the cabinet to consolidate the Forestry files. N' I W 120 9 CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST FORESTRY 11510.0 COST: $20,000 APPROVED FOR FUNDING: No DESCRIPTION: Aerial lift truck (boom truck). 37' working height WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? The Forestry Division has no aerial lift truck to use during routine trimming operations throughout' the City. We must daily trim trees which are ten to twenty-five feet tall by climbing or roping into them. This is a slow time-consuming process which damages the trees, as they are not large enough to handle the weight and strain from this type of trimming. Trimming in this size of tree increases the danger of falling from a broken branch, or slipping from branches which are too small. This truck would also save money in areas of contracted trimming and emergency work. Contracted trimming costs have escalated on a per tree basis from $105 per tree to $158 per tree in two years. We have turned down bids of $248 and $209 per tree. Currently, we have only three contractors willing to submit competitive bids on this type of trimming. We spend $15,000 to $20,000 annually on emergency and contracted trinming of which 50% to 60% is on trees which would easily b handled by a vehicle this size. Annual cost savings under current conditions would range from $10,000 maximum to $5,000 minimum. These savings are realized simply because contractors pay their employees more than we do. We do not feel we need a significantly larger truck than the 36' to 40' size, as the cost would be prohibi- tive to attempt large tree emergency and routine trimming work. 121 I PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PARKS 8 RECREATION PROGRAM: PHYSICAL ENVIRONMENT DIVISION: CEMETERY DIVISION PURPOSE: To provide a dignified, well-maintained setting for interments, assist the general public with lot loca- tions, deed transactions, sell cemetery lots, and to keep all cemetery records current. DIVISION GOALS: To maintain the current high level of grounds maintenance within the cemetery, at the Civic Center, and all other areas maintained by the cemetery staff. GENERAL DIVISION OBJECTIVES: 1. To continue to systematically replace the even age stand of deteriorating trees within the cemetery: (See performance measurements fl.) 2. To not exceed a 10.6% level of time spent by the cemetery crew outside the cemetery maintenance proportionally. 3. To repair 140 settled graves per year. 4. To repair 155 monuments. 5. To pin out 28 new grave spaces by December 1; 1985: 6. To prepare 50 detailed drawings of burial lots. PERFORMANCE MEASUREMENTS: 1. No. of cemetery trees planted No. of cemetery trees removed 2. % of time spent outside cemetery by crew 3. No. of cemetery graves repaired 4. No. of monuments repaired by crew 5. No. of monuments repaired by contract 6. No. of new graves pinned out 7. No, of detailed drawings of burial lots Est. Proj. FY82 FY83 FY84 FY85 FY86 4 4 4 4 4 10.64 9.4 10.46 10.6 10.6 145 143 151 145 140 136 170 139 136 130 39 28 34 30 25 57 119 47 72 28 N/A 40 55 50 50 122 DIVISION ANALYSIS: 1. Performance measurement No. 1: Trees planted will be equal or exceed the number of trees removed two years previously. 2. Performance measurement No. 2 - The FY83 figure is low because of lighter than normal amounts of snow, resulting in less time spent on snow removal. 3. Performance measurement No. 4 - The FY83 figure is high because the monuments repaired were easier and less time consuming than normal, thus more could be done. 4. Performance measurement No. 6 - The FY83 figure is higher because the area chosen to be pinned was larger than normal and the entire area was done. Figures from year to year will vary depending on size of new areas. 123 9 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS TOTAL RECEIPTS: RECEIPTS AND EXPENDITURES SUMMARY 13200 PROPERTY TAX LICENSES 6 PERMITS CEMETERY LOT SALES PERPETUAL CARE INTEREST MISCELLANEOUS � Ii 124 -- FY86 BUDGET---------- FY84 FY85 DEPT ADMIN FINAL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET 84, 530 87,799 91,309 91,309 7, 081 7,810 7,925 7,925 17, 336 18,978 15,523 15,403 5,717 5,832 22,9240 5000 0 amcaxcceo - 114,684 ------- 120,419 137,681 115,137 c�avcamom a:ccscxccs cmxmcccae cacxcasmc mvcaccsco � Ii 124 FY86 FY84 FY85 ADMIN. ACTUAL ESTIMATE PROPOSAL 91,313 91,991 86,709 9,250 8, 789 8,789 7, 145 10,994 10,994 6333 6-400 ----8-400 --------- 114, 684 --- 120,419 113,137 a�sacaasm exxaxeacm amcaxcceo � Ii 124 125 CAPITAL OUTLAY: 4 TREES 300 TOTAL 300 smasaa=m= I f CITY OF IOWA CITY, FY86 OPERATING BUDGET 15200 M CEMETERY PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE FY83 FY86 6 TOTAL -------- - M. N. III - CEMETERY �. T8R. M. W. - CEMETERY 1.00 1.00 1. 00 1. DO 19,939 24,711 EMFORARYCEMPLOYEES 1. 00 i. 00 16,2137 13,600 LOONOREVITY FICA HEALIPERSTH HEALTH INBURANCE 3,362 INTRA -CITY CHARGEBACKS: LIFE/DISABILITY INSUR 55,743 VEHICLE OPERATIONS TOTAL ___ ___ 3 00 300 ______477 VEHICLE REPLACEMENT ADDMINISTRATIVE 3,732 B'8800 _ mama= ==..m 91,304 .===mama= pyER Ap CBD MAINTENANCE 0 0 TOTAL 9,612 am 125 CAPITAL OUTLAY: 4 TREES 300 TOTAL 300 smasaa=m= I f CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST — CEMETERY 01520.0 COST: $22,424 APPROVED FOR FUNDING: No .. DESCRIPTION: To expand the Cemetery shop/garage area 33%. WHY SHOULD THIS EXPANDED SERVICE LEVEL DE FUNDED? This project would eliminate the overcrowded working conditions which make it difficult for the Cemetery and Forestry Divisions to perform routine equipment maintenance, in that they must simultaneously use the same work area. It would allow both divisions to house equipment which should be protected from adverse weather winter, anditions. Sow extend it llifecandee ensure be is kreadiness t in a foreemergencybuilding work. It woulnd derform allow thepCemeterythe to ensure an adequate supply of (dry in the summer and unfrozen in the winter) fill dirt and sand for funeral — purposes. It would ease the.increasing congestion of City equipment outside the building which hinders the main entrance for funerals. I 126 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION DIVISION: ADMINISTRATION DIVISION PURPOSE: The Police Administration unit provides management services for all divisions within the Police Department and is responsible for the discipline, maintenance of good order and training of all members of the department. In addition, the Unit is ultimately responsible for the suppression of crime and delinquency, the apprehension of offenders and the enforcement of the laws and ordinances of the State and City. DIVISION GOAL: To provide a level of management and training that assures the best allocation of available resources that will enable the line divisions and operating units to perform their law enforcement and public service functions to the maximum of their abilities. GENERAL DIVISION OBJECTIVES: 1. By 3186: Provide a minimum of 32 hours of basic in-service training to all officers including Code revisions; search, seizure and arrest; public relations; CPR and first aid recertification. 2. Respond to all citizen -generated or employee requests on a timely basis. 3. Review departmental policies and procedures to determine their contributions toward achieving depart- mental goals. PERFORMANCE MEASUREMENTS: 1. Monthly meetings will be held with heads of the several divisions to identify operational problems and to assess progress toward goal achievement. 2. Training projects will'be monitored monthly to ensure completion on schedule. 3. Total performance shall be measured by assessing the performance and achievements of the several divisions, and include crime prevention achievements based upon program institution and the compiling of a relevant data base of past, present and future activities. DIVISION ANALYSIS: The effectiveness of the Administrative Division will be directly dependent upon the achievement of the goals and objectives of the line divisions. 127 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL RECEIPTS: PROPERTY TAX SALE OF PARTS MISCELLANEOUS CITY OF LONA CITY FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 13110 POLICE ADMINISTRATION FY86 BUDGET -- -- I FY84 FYa3 DEPT ADMIN FINAL '- ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET j i 103,899 106,024 112,826 112,826 — 068 830 913 753 27,211 21,q45 22, 890 19,8130 --------- --------- -'--- ----- 131,978 --------- 128,519 --------- 136,776 134,941 — mmamx=mcm sasaaoxxs aaomsmmma aaaaacmas mmosoxaxm �� FY86 i — FY84 FY83 ADMIN. ACTUAL ESTIMATE PROPOSAL w 131, BO3 124,402 130,824 0 4,000 4,000 417 117 — ---- _--_--173 131o978 ----_ 128, 819 t34,941 maaaaaaca a=====xaa maaaaaeam {t Y1 i �f 128 -, DEPUTY POLICE CH[ POLICE CHIEF ADMIN. SEC. — POLI LONGEVITY FICA IPERB HEALTH INSURANCE LIFE/DISABILITY I TOT EF AL CITY OF IOWA CITY FY86 EXPENDITURESDGET 13110 POLICE ADMINISTRATIO(J PERSONAL SERVICES: FTE BUDGET FY83 FY86 6 1.00 1. GO 35,544 1.00 1.00 47.823 CE 1.00 00 20,334 E 1,225 1,444 11169 4 SUR 80_9 —;—;0 3.00 112,826 =n am asmc= =c====G=s 129 TRANSFER TO: TOTAL A INTRA—CITY CHARGEBACKS: VEHICLE OPERATIONS 0 VEHICLE REPLACEMENT 0 WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE TOTAL 0 �GGn�O��i CAPITAL OUTLAY: 1 TYPEWRITER —10500 TOTAL 1.-100 eennc=ana PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION DIVISION: PATROL DIVISION PURPOSE: The Patrol Division provides general police services in Iowa City. These tasks include accident investiga- tion; speed and traffic control; preliminary and some follow-up criminal investigation; general crime suppression control and the provision of a great number of routine public services such as unlocks, ambulance call assistance, fire calls, routine transports and deliveries, and parking responses. DIVISION GOAL: The Division will attempt to provide a prompt and acceptable level of response to all called for services while reducing the number of reported auto accidents and incidents involving criminal and delinquent behavior. GENERAL DIVISION OBJECTIVES: Directed patrol activities will be continued and strengthened as a substitute for random patrol. Directed patrol will be aimed at the reduction of auto accidents and the suppression and reduction of selected crimes and acts of delinquency occasioned by patrol needs as indicated by called for services (CFS) in the several patrol districts. PERFORMANCE MEASUREMENTS: Performance will be measured by comparison of called for services (CFS) to arrests, citations and tickets (ACT) issued; and also be an historical comparison of reported motor vehicle accidents. Called for Services (CFS) Compared to Arrests, Citations and Tickets (ACT) Issued Quarter CFS FY82 ACT " CFS FY83 ACT CFS FY84 ACT CFS FY85 ACT CFS FY86 ACT 1 8002 7503 8584 9625 9219 8131 9493 7660 -- -- 2 7690 8413 7451 9341 8326 9023 -- -- -- -- 3 6970 13,415 7491 9979 7511 10,119 -- -- -- -- 4 8112 7392 9222 6965 8515 6208 -- -- -- -- Total3if,rr4-3 ,,7P3 72748-7=, 33;57T733;4BT 130 3(o Reported Motor Vehicle Accidents Quarter FY80 FY81 FY83 FY83 FY84 FY85 FY86 1 492 721 767 571 656 - - 2 605 668 684 653 757 - 3 544 615 679 536 665 - - 4 512 703 532 578 553 -- - Total 2,153 2,707 2,662 2,338 2,631 DIVISION ANALYSIS: Called for services and arrests, citations and tickets are the end result of a very limited number of processes and tickets of the Patrol Division activities.. In addition, these data do not accurately reflect the nature of the crime or occurrence. EXPENDITURES: PERSONAL SERVICES BODUPTTLAYHARGES TOTAL RECEIPTS: CITY OF IOWA CITY FY86 OPERATING BUDGET RECEIPTS AND 3tXPENDITURES SUMMARY _ PROPERTY TAX CHARGES FOR SERVICES MOTEL TAX SALE OF PARTS MISCELLANEOUSUE SHARING 132 -- FY86 BUDGET -- -- FY84 FY85 DEPT ADMIN FINAL - ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET 1.206#411 1,273,667 1,290.245 t,286,245 85,180 90,002 108,190 83,554 49, 714 49,495 58,930 41,081 82,327 152,690 107.075-- 83_000 _ ____ t,423,632 1,563,834 1,564,440 115011880 :a¢aa¢svv s¢c¢-¢--a ay.aavnaa :aaavaasa-maaa¢=-a FY86 FY84 FY83 ADMIN. , - ACTUAL ESTIMATE PROPOSAL 1,362,649 1,347,421 1,403,1333 6, 409 4, 843 5,733 49, 562 69, 390 89,214 4. 2 100 0 143, 100 `y 735 t,000 1000 --------- ,., 1,423,632 ---- 1,563,834 1, 501, BSO avvanmasa voava¢ooa voaacavmv .+ f 132 CITY OF IOWA CITY �p FY86 OPERATING BUDGET M 1312 OPATROLL 7 PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE0 --------- --- ------ TOTAL 0 FY89 FY86 6 POLICE OFFICER 38.00 38.00 920.146 POLICE CAPTAIN 2.00 2.00 66.082 POLICE SERGEANT 6.00 6.00 184.336 OVERTIME 26.000 LONGEVITY 73,420 HEALTH INSURANCE LIFE/DISABILITY INSUR 4,036 INTRA -CITY CHARGEBACKS: TOTAL ----- 46.00 ----- 46.00 --- 1.286.243 VEHICLE OPERATIONS 63.998 .......... mama..... VEHICLE REPLACEMENT 0 0 WORD PROCESSING ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 TOTAL 63,958 .=====a=. CAPITAL OUTLAY: 1 4 -WHEEL DRIVE VEHICLE 90500 7 PATROL CARS 73,300 TOTAL 83,000 133 i PROGRAM DIVISION STATEMENT _ FUND: GENERAL DEPARTMENT: POLICE (� PROGRAM: COMMUNITY PROTECTION DIVISION: CRIMINAL INVESTIGATION DIVISION PURPOSE: The Criminal Investigation Division performs initial and follow-up investigations in all felonies and most 17. serious misdemeanor cases. The Division attempts to ensure the arrest of all offenders in these crimes or the clearance of offenses through investigative processes. DIVISION GOAL: To provide the level of investigative services that will optimize the probabilities for the arrest and successful prosecution of serious offenders while assuring that critical needs of crime victims are satisfied through the promotion of close personal and professional contacts with various helping agencies. GENERAL DIVISION OBJECTIVES: I 1. Provide investigative and referral services equal to the level provided in FY85. 2. To furnish "quick response", on-call investigative personnel, as needed, and to continue to improve investigative services to other line police services including support of crime prevention/suppression activities. NEW DIVISION OBJECTIVES: To establish and implement crime prevention measures in selected neighborhoods experiencing high rates of selected crimes in cooperation with neighborhood groups expressing an interest in the establishment of a program. PERFORMANCE MEASUREMENTS: —, 1. The Northside Lighting Project and accompanying crime suppression measures will be analyzed using before/after rates of increase or decrease in reported crimes; number of called for services, etc. Special attention will be given to increase/decrease sexual assaults and similar targeted crimes. 2. The number of cases assigned to the Division will be compared to the clearance rate as measured by arrest and investigative clearance. These do not reflect nature or seriousness of crime. 3. Crime prevention efforts will be measured by the number of neighborhoods establishing programs and the rate of decrease in reports of selected crimes in the targeted neighborhoods as compared to prior data in regard to the specific area. 134 Investigations Assigned (A) as Compared to Clearance Rates (C) Quarter (A) FY81 (C) (A) FY82 (C) (A) FY83 (C) (A) FY84 (C) (A) FY85 (C) (A) FY86 (C) 1 228 143 308 251 319 263 163 87 289 171 - 2 316 171 281 159 247 154 219 143 - - ' 3 183 119 273 140 218 161 251 174 - _ 4 l61 11�63 268 149 231 156 301 183 i�- Total 863TT36��3 IDI�7'� DIVISION ANALYSIS: Analysis will tabularly depict the volume of complaints received and processed by the Division over the past five years and into FY86, thus indicating crude workload measurements. Workload, -however, is not precisely measured by this gross technique. It is only accurate as an indicator of one discrete variable. w Historically, crime has proven to be a random phenomenon in Iowa City. Consequently, specific data are hard f1 to collect and even more difficult to analyze. 135 LI/!�YLiuN 36 a ' — CITY OF IOWA CITY FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 13130 CRIMINAL INVESTIGATION EXPENDITURES: ---------- FY86 BUDGET---------- FY64 FY85 DEPT ADMIN FINAL ii J ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 133,411 144+813 185,103 185.103 COMMODITIES 1,699 1,825 2,940 2,685 I SERVICES AND CHARGES 3,903 51850 5,735 51585 ti CAPITAL OUTLAY 0 1,455 14,000 9.000 - , TOTAL 139,013 153,943 207,778 202.373 am= asamaa maaaaacmc aocaaaasa aoamsaaaa aossmoaam f w + Ii - --,-- RECEIPTS: FY86 ? FY84 FY85 ADMIN. t i ACTUAL ESTIMATE PROPOSAL „q PROPERTY TAX 138,217 153,369 201,873 CHARGES FOR SERVICES 796 474 500 MISCELLANEOUS 0 100 --------- 0 ,. --------- 139,013 t53,943 --------- 202.373 f _ a a i _ a m IN ' I j IWyf 11 j i 136 a CITY OF IOWA CITY ' FV86 OPERATING BUDGET EXPENDITURES 13130 CRIMINAL INVESTIGATION PERSONAL SERVICES: TRANSFER TO: _ FTE BUDGET NONE C TOTAL p_ FYBO FY86 4 POLICE SERGEANT 2.00 2.00 62,244 POLICE OFFICER 4.00 4.00 101,547 OVERTIME 3,500 _ LONGEVITY 2,000 _ HEALTH INSURANCE 11,720 - LIFE/DISABILITY INSUR UNIFORM ALLOWANCE _- - _- -_- 3,600 114TRA-CITY CHARGEBACKS: - TOTAL 6.00 6.GO 183,103 VEHICLE OPERATIONS C - ==mu 0M.N. weoa.sam VEHICLE REPLACEMENT 0 WORD PROCESSING 0, ADMINISTRATIVE OVERHEAD C CBD MAINTENANCE TOTAL C^ C�CaO ,el CAPITAL OUTLAY: i 1 UNMARKED CAR 9, GOP TOTAL 9, Orlo y j , 137 ~ I CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST CRIMINAL INVESTIGATION /1313.0 COST: $2,000 APPROVED FOR FUNDING: No DESCRIPTION: Purchase four (4) mutual aid, two-way radios to enable instant communications with other area law enforce- ment agencies. $500 ea. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? At this time, because of frequency differences, we are unable to communicate directly with other law enforcement agencies from our vehicles. The purchase and installation of mutual aid radioswould satisfy this vital need. I I — 138 i H PROGRAM DIVISION STATEMENT _ FUi1D: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION DIVISION: RECORDS 6 IDENTIFICATION — DIVISION PURPOSE: Records and identification maintains documentation of all departmental activities; makes available statis- tical summaries, as needed; retains records required by state and federal law; assures staffing of radio and telephone communications; and performs polygraphic, photographic and other identification services as needed. — DIVISION GOAL: The Division will provide accurate, up-to-date information and reports on cases, past offenses, etc:; and Will assure the provision of adequate and timely communications and identification services. GENERAL DIVISION OBJECTIVES: The Division produces timely and accurate reports and necessary statistics required for operational purposes and as demanded by law.. NEW DIVISION OBJECTIVES: Operators within the Division will investigate alternatives to the manual data processing system and consider the feasibility of adaptation of various processes into word processing modes or alternate modes including computerization and full utilization of microfilming for records storage and retrieval, PERFORMANCE MEASUREMENTS: The number of actual reports and records generated in prior years will be compared to the total generated In FY86 as a positive appraisal of work product. in addition, a similar process will be used to evaluate ^ internally and externally generated requests for documents, records and identification services usage. Documents Filed (OF) 8 Reports Requested by all Aaencies (Req.)' Quarter OF FY81 Req. OF FY82 Req. OF FY83 Req. OF FY84 Req. OF FY85 Req. OF FY86 Req. 1 35,000 1650 32,000 1760 41,780 1904 36,212 1084 38,117 2191 -- -- 2 35,700 1180 36,400 1840 36,250• 1993 38,164 2076 -- -- -- -- 3 25,000 1175 29,OOD 1622 27,874 1791 37,114 3187 - - - -- 4 29 500 1386 31 000 1705 32 608 1804 34 460 2746 -- - - 1Z30`2OII-334T 128'4QO —TaB6 15I2 1431 1451,955Si3 'Estimated. Rate of increase averages approximately 7% annually. � y. - 139 ' DIVISION ANALYSIS: 3 Analysis will tabularly depict the volume of complaints received and processed by the Division over the past five years and into FY86, thus indicating crude workload measurements. Workload, however, is not precisely measured by this gross technique. It is only accurate as an indicator of one discrete variable. It does not indicate internal use by City agencies other than the Police Department. 140 CITY OF IONA CITY FY86 OPERATING BUDGET RE13140SRECORDSP& IDENTIFICATIONY - EXPENDITURES: ---------- FY86 BUDGET ---------- FYB4 ACTUAL FY85 ESTIMATE DEPT REQUEST ADMIN FINAL PROPOSAL BUDGET _ PERSONAL SERVICES 176,534 187,882 1,990 197,208 1,975 197,208 1,975 - COMMODITIES SERVICES AND CHARGES 1,820 11,790 13,822 14,678 14,678 0 CAPITAL OUTLAY 593 15,000_-_ 8,500 __-___- _____-__- TOTAL 190,737 aaaaasaaa 218,694 amasacaaa 222,361 aaaaaaaaa 213, 861 amacaaaaa aoaaaaaaa RECEIPTS: FY86 FY84 FY85 ADMIN. ACTUAL ESTIMATE PROPOSAL PROPERTY TAX 187,880 2,705 201,500 2,094 211,698 2,163 - CHARGES FOR SERVICES FEDERAL REVENUE SHARING 15,100 0 MISCELLANEOUB 130 _________ _______ __ ______ 190,737 218,694 213,861 oammcaomm aaaaaaaaa aaacaaaaa (mow I CAPITAL OUTLAY; NONE TOTAL 142 0 ...Monona ;I I I CITY OF IOWA CITY mmV FY86 OPERATING BUDGET "d EXPENDITURES 13140 RECORDS 6 IDENTIFICATION PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE 0 TOTAL FY86 FY86 aoemaaisa SR.CLERK/TYPIST-POLICE RECOR 1.00 1.00 18,421 POLICE DISPATCHER 4.00 4.00 74,368 POLICE DESK CLERK 2.00 2.00 33.704 CLERK/TYPIST - POLICE RECORD 1.00 1.00 17,198 POLICE DESK CLERK (PTI .50 .90 Blots CLERK/TYPIST - POLICE RECORD(PTI .30 .30 8.984 LONGEVITY 1,488 INTRA -CITY CHAROEBACKS: 19,3'13 IPERB VEHICLE OPERATIONS 0 HEALTH INSURANCE 10,900 VEHICLE REPLACEMENT 0 LIFE/DISABILITY INSUR 1,224 WORD PROCESSING 0 ----- -------------- ADMINISTRATIVE OVERHEAD 0 TOTAL 9.00 9.00 CBD MAINTENANCE 0 v�197.208 TOTAL 0 CAPITAL OUTLAY; NONE TOTAL 142 0 ...Monona ;I I I CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST Records b Identification !1314.0 COST: $902 APPROVED FOR FUNDING: No DESCRIPTION: Clerk -typist reclassified to Senior Clerk -typist. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? Increased demand for records and reports coupled with new responsibilities in the operation of the computer and the anticipated need for regular supervision of the microfilming operation plus the substantial increase, in state and federal mandated reports make the upgrading of a clerk -typist position essential to the continuing good operation of this Division. ! 143 C- COST: $1,000 APPROVED FOR FUNDING: No DESCRIPTION: Capital outlai 4 Mia NHY SHOULD TH'. Microfische r places where M� CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST Records 6 Identification 01314.0 CITY OF IOWA CITY FY86 OPERATING BUDGET I EXPANDED SERVICE LEVEL REQUEST j RECORDS A IDENTIFICATION 11314.0 COST: $19,701 APPROVED FOR FUNDING: No I DESCRIPTION: Add one Radio Dispatcher position WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? More than one-fifth of each year the Police radio must be staffed by sworn officers. Adding a dispatcher would, in effect, be the equivalent of increasing on -street officer strength by one person. 145 PROGRAM DIVISION STATEMENT I FUND: GENERAL DEPARTMENT: POLICE I I _ PROGRAM: COMMUNITY PROTECTION DIVISION: CROSSING GUARD DIVISION PURPOSE: —; Provide an adult crossing guard at particularly hazardous crossings used by school children. DIVISION GOAL: _ To assist in maintaining the safe and orderly passage of school -aged children at hazardous crossings and to the Districtwide Parent's Organiza- ( promote a good working relationship with the Public Safety Committee of tion. 1 1 ' GENERAL DIVISION OBJECTIVE: 1. Maintain an adult crossing guard program . PERFORMANCE MEASUREMENTS: }e Number of Guards Regularly Employed + the Number of Requests for Additional Guards and Disposition of Requests I' w School Year Regulars Requests and Dispositions ( 1978-79 13 6 no supervisor 12 + 1 supervisor 3 2 more added 1 temporary added ;. 1979-80 1980-81 12 + 1 supervisor 0 0 1981-82 9 & no supervisor 1 none added 1982-83 9 & no supervisor 1 0 none added added ( 1983-84 9 & no supervisor 1 none 1 added 1984-85 10 & no supervisor 1985-86 11 & no supervisor - - DIVISION ANALYSIS: Because of prior reductions in the budget of Iowa City School this Division and the withdrawal of a portion of the salary District, performance measurements should remain relatively I formerly contributed by the constant in FY86. Guards will be assigned to posts based upon verifiable need, hazards encountered and number of frequency of crossings. I 146 CITY OF IOWA CITY FY86 OPERATING BUDGET - RECEIPTS AND EXPENDITURES SUMMARY SAFETY b: EMERGENCY OPER 13150 SCHOOL - FYA�MINDGET ---FINAL EXPENDITURES: FY84 FY85 DEPT REQUEST PROPOSAL BUDGET ACTUAL ESTIMATE 23. 26,958 30, 628 1. 000 29,123 350 ^ PERfiONAL SERVICES Z�3 4,000 4.000 1. 620 ----___-' - COMMODITIES 1.488 SERVICES AND CHARGES --------- --------- 31.258 --------- 33.628 --------- 31,093 vaaysasco TOTAL 24,948 aoaaaa48 va3voa=ca ovmaavev= vvcs=cava FY86 RECEIPTS: FY84 FY85 ADMIN. PROPOSAL ACTUAL ESTIMATE 24,948 31,258 ---31_093 PROPERTY TAX --------- 58 31,2 31,093 24,948 asaaasaaa assaavasa aaaassana 1 CITY OF IOWA CITY FY86 OPERATING BUDGET EXPENDITURES 13150 SCHOOL SAFETY & EMERGE14CY OPER PERSONAL SERVICES: FTE BUDGET NONE FYBD FY86 i TEMPORARY EMPLOYEES 26,331 FICA 1,870 IPERB ----- ----- --------- TOTAL .00 .00 29,123 Ms.== =assn aaaaasasa 148 TRANSFER TO: TOTAL 0 aaa==Dasa INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS 0 VEHICLE REPLACEMENT 0 WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 TOTAL 0 sasaamsss CAPITAL OUTLAY: NONE 0 TOTAL O aoaooaaae PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT:- FIRE PROGRAM: PUBLIC SAFETY DEPARTMENT PURPOSE: The purpose of the Fire Department is to protect the lives and property of the citizens of Iowa City through suppression and prevention of fires; to provide first response to medical emergencies; and to perform housing inspections and other duties as assigned. DEPARTMENT GOAL: To Provide a comprehensive program of services that will assure a safe and healthy environment for the citizens of Iowa City. GENERAL DEPARTMENT OBJECTIVES: 1. Provide for immediate response to all requests for fire and emergency medical services. 2. Maintain a maximum of 3.5 minute average response time to emergencies. 3. Inspect all commercial and university buildings at least once a year and provide staff for H.I.S. as needed. 4. Continue monthly shift informational meetings. NEW DEPARTMENT OBJECTIVES: 1. Hold monthly command staff meetings to review previous month's activities, set policy or make needed changes to policy. 2. Hold monthly all officers meetings to identifyy any problem areas and seek solutions for them. 3. Implement computerized record keeping system by June. 1986. 4. Implement recommendations made by committee members appointed to study job responsibilities, training and policies by July 1985. PFRFnRMANr..F MFASDRFMFNTS• Fire Emergency Medical Emergencies Average Response Time I Inspections Command Staff Meetings All Officers Meetings Shift Meetings i Actual Actual Actual Actual Projected Projected FY81 FY82 FY83 FY84 FY85 FY86 1,027 1,125 1,312 1,826 1,800 1,800 249 296 409 415 420 420 -- -- 3.5 min. 3.3 min. 3.5 min. 3.5 min. 3,144 2,789 2,506 2,024 2,000 2,000 4 6 6 6 10 12 -- -- -- -- 10 12 -_ -- -- -- 27 36 149 3L 1 DIVISION ANALYSIS: The State law requiring smoke detectors in every sleeping room in U of I dorms was responsible for the sizeable increase in fire emergency incidents increasing from 1312 in FY83 to 1826 in FY84. The department continues with a very busy schedule handling 1826 fire and fire related emergencies during FY84. In addition to this, the department responded to 415 medical emergencies during the past year. Fire emergencies and medical calls continue to increase in number each year. The departs safety eacl Fire and Ii 151 CITY OF IOWA CITY ' FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 13200 FIRE _ EXPENDITURES: ---------- FY86 BUOCET---------- FY84 FY83 DEPT ADMIN FINAL — ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 1,264,38a 1,292,227 1,346,528 1,341,328 _ COMMODITIES 29,319 25,6513 31, 728 30,099 SERVICES AND CHARGES 72,176 45,017 49,622 42,177 CAPITAL OUTLAY 13,587 7,000 27,000 26,200 TRANSFERS 1,224 0 --------- 0 --------- 0 --------- --------- — TOTAL —------- 17380,694 1,369,902 1,454o878 1,440,004 sosvaovvv vvmaysmo¢ v¢vm¢vvvm vvavvv¢va vssmvvvvo RECEIPTS: FY86 7 FY84 FY05 ADMIN. ACTUAL ESTIMATE PROPOSAL — PROPERTY TAX 1,059,963 1,016,289 1,065,492 — UNIVERSITY FIRE CONTRACT 320,059 333,313 374,512 MISCELLANEOUS 172 300 0 —17-4-40-70-0-4 17-38-076-9-4 694 1, 369, 902 004 fa I 151 P CITY OF IOWA CITY FY86 OPERATING BUDGET EXPENDITURES 13200 FIRE PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE -------- O --- ------ TOTAL 0 FY85 FY86 4 3.00 3.00 79,698 1.00 1.00 31,084 EF 3.00 3.00 99,968 1.00 1. 00 40,888 36.00 36.00 801,071 NT 6.00 6. 00 146,530 5,000 INTRA -CITY CHARGEBACKS: 14,000 91,949 VEHICLE OPERATIONS 11,2066 CE TYEINSUR 3,640 VEHICLE REPLACEMENT 0 AEINJCTE 2,500 WORD PROCESSING 251200 ADMINISTRATIVE OVERHEAD _50--0-0 CBD MAINTENANCE TOTAL 50 00 173417528 .o.sv ao.so ..a=so=a. TOTAL 11,206 CAPITAL OUTLAY: 152 200' OF 4" HOSE 1,200 1 CHAIN HOIST FOR HOSE TOW 1,000 REPLACE ALL EXTENSION CORD 2,500 1 AIR COMPRESSOR FOR MBA T 101000 500' OF 1 1/2" HOSE 750 CARPET IN WEST -BIDE STN 750 KITCHEN FURNITURE IN 3 STN 9,50000 CHIEF'S CAR TOTAL 26,200 eo=a=cxmx CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST FIRE /1320.0 COST: $20,718 APPROVED FOR FUNDING: No DESCRIPTION: Secretary WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? This expanded service level should be funded because there is a real need for someone to type a variety of correspondence: memoranda, reports and other materials. There is a need to have a secretary attend staff meetings and committee meetings and take and transcribe minutes of those meetings. The department has a need for a secretary that is capable of establishing and maintaining a variety of files. There is a need for a secretary to receive, screen and direct incoming calls in a proper manner. Also there is a need for a person to receive and transmit radio messages. There is a need for a secretary to collect and compile statistical data and other information for inclusion into special and periodic reports. 153 CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST i FIRE /1320.0 _ COST: $37,871 APPROVED FOR FUNDING: No. -� DESCRIPTION: Training Officer. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? This expanded service level should be funded to provide a consistency of training methods across all three shifts and introduce the newest and latest methods of fire service training. It is crucial that one person J be in charge of the training and just as important that that person work full time on training from 8 to 5, Monday through Friday, so as to have equal time with each shift. This would provide consistency and i uniformity not only in training methods but application on the scene of an emergency. It cannot effec- tively be done by a person assigned to a 24 hour shift. There is a need for a training officer to be responsible for training reports and records, personnel safety, implementing new programs and carrying on the established ones. The training officer would schedule for advanced schooling and training programs. There is a need for a training officer to be responsible for coordinating mutual aid programs and would perform other duties as required or assigned. There is a need for a training officer to continually upgrade all phases of training. -J 154 CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST FIRE 11320.0 COST: $250,808 APPROVED FOR FUNDING: No DESCRIPTION: Nine additional firefighters. w WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? This expanded service level should be funded so that the Fire Department can be brought up to the approxi- mate on -duty strength it had approximately fifteen years alio. Over the same period, the on -duty strength has suffered because of the giving of holiday time. Later, the amount of holiday time was expanded from 88 hours to 123 hours per person on shifts, an increase of 40% with no additional people. The department implemented the First Responder program and responds to over 400 calls a year. No additional people were added for this program. The First Responder people, once committed to a particular call, are legally obligated to follow through until properly relieved by ambulance personnel, thus for frequent short periods of time they are lost to the department as firefighters. Members of the Fire Department are allotted time off the same as other City employees. However, in addition to the normal time off allowed they have been granted 123 hours holiday time in lieu of the holiday. With consideration to all the time off that an average person on the department has, the 48 people we have assigned to shifts in reality amounts to 41 people. This will likely continue to get worse as people through seniority gain even more annual leave per year. There are many times at the central station that a pumper would have to respond with two people on it and one of these would be an officer whose primary responsibility is to direct the attack on the fire and the other person would be a driver/pump operator. At least initially in this situation the officer has no chance to size up the emergency situation and would have to perform as a firefighter going into the fire alone, a very dangerous situation. Rightfully, the Pumper should never respond with less than four people on it. If the aerial ladder were needed on the call, it would respond with a driver only. It takes a — minimum of four people to place the aerial ladder 'in operation in an acceptable time frame. With the present staffing, this is the way the aerial ladder responds to an emergency most of the time. Even at best, there is never more than two on the aerial ladder when responding to calls. The nine additional firefighters would give the Fire Department three more firefighters each day, allowing for a more accept- able staffing level on pumpers and aerial equipment responding to fires. 155 36 IN i CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST FIRE 01320.0 j COST: $2,650 I J; f - AoPROVED FOR FUNDING: No 71, DESCRIPTION: 1. Four hi -rise harness packs for 2-1/2" hose - $400 2. Electronic arson detector - $400 J 3. 11 additional crystals for all portable and mobile radios - $1,650 WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? 1. Hi -rise harness packs: The hi -rise packs would enable fire personnel to quickly and efficiently get additional hose lines on any floor level in a multi -story building. The hi -rise pack is a package of 50' of rolled 2-1/2" hose within a leather harness for easy transportation. 2. Electronic arson detector: This expanded service level should be funded because of the accuracy of 1 this tool in detecting flammable liquids in arson fires. This device takes the guesswork out of locating by-products of flammable liquids thus cutting down on the amount of time now being spent on looking for good samples by relying on smell alone. It would also help us locate the best samples to be sent in for testing. —I J 3. Additional crystals for radios: This expanded service level should be funded to provide much needed communications between firefighters first on the scene of a medical emergency and ambulance personnel. At the present time there is no direct communications and alternatives of going through a third party are unreliable, slow and cumbersome. I I I J; 156 m PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY SAFETY DIVISION: ANIMAL CONTROL DIVISION PURPOSE: To provide for the operation of the Animal Shelter facility and programs and enforcement of the City _ ordinance relating to animal control, licensing and welfare. DIVISION GOAL: To provide community protection and animal services through administration of the Animal Control ^ Ordinance, effective enforcement, progressive shelter management and community education; to continue to effectively administer the City's computerized pet licensing system thereby increasing revenues while responding to the community's need for a simple and convenient program. GENERAL DIVISION OBJECTIVES: 1. Maintain adequate level of service to the public with present number of employees and operating hours. 2. Work towards completion of energy goals as suggested by the City's Energy Audit. 3. copublic education programs by large educational for the community in compliance with HumaneScityofthe United States accreditation standards. PERFORMANCE MEASUREMENTS: Number of Licenses sold and Revenue (L = Licenses, R = Revenue) *estimates Quarter (L) FY81 (R) (L) FY82 (R) (Lj FY83(R) (L) FY84 (R) it FY85 (R) 1 232/:1409 284/$1768 290/$1803 271/$1322 260*/$1300* 2 1794898 181/$1089 19541067 569/52656 280*/$1100* 3 1699/$11,771 1800/$12,400 201549,209 1894/$7850 1900*/$8000* 4 475/$1912 350/$1407 285/$1744 297/$1143 300*/$1350* Total 7585/$15,990 2675/$16,664 x,823 NM7UF,971 2746wT 17, 5O* - Number of Responses to Complaints on Dogs and Cats (D - Dogs, C = Cats) *estimates 157 3 1 300/62 306/98 266/86 197/104 2 235/62 258/57 206/62 192/59 ^ 3 272/36 255/31 236/43 189/31 J 4 281/92 281/83 238/67 206/67 Total 17f8M Tf60Mg —W7258 TUTOR Education Programs Presented: Children b Adults Reached Year No. of Programs No. People FY80 12 410 FY81 FY82 11 14 379 FY83 11 420 490 FY84 13 365 FY85 15 425* J*estimated DIVISION ANALYSIS: JA sharp increase in addition, revenues and material costs might projected revenues limit or preclude accomplishing general objective /2. In irenewal schedules and vary considerably from year to year because of pet licensing the types of pets licensed. I _J �y MI , J� 158 EXPENDITURES: PERSONAL SERVICES COMMODITIES CAPITAL OUTLAYHARGEB TOTAL RECEIPTS: CITY OF IOWA CITY FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 13300 ANIMAL CONTROL PROPERTY TAX ANIMAL LICENSES CHARGES FOR SERVICES AANIIMALLUS IMMPEOOUNDING k BOAR 159 -- FY86 BUDGET -- -- _ FY84 FY85 DEPT ADMIN FINAL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET 90,190 94,227 98,226 98,226 - 4,729 6,213 6,419 5,443 8,615 11,860 ---12-850 ---12,1660 104,301 112.301 118.446 115,835 ammmvesm: aa. -coo -v aayscc_-c am---a-ac ccvavcv-- FY86 FY84 FY85 ADMIN. _ ACTUAL ESTIMATE PROPOSAL 82,107 67,369 91,003 13,527 14,854 14,854 625 1,072 1,072 5, 994 7,199 7,199 _ ! 2_048 ----1_707 I --_ 104,301 ----1,807 112,301 115,835 Fi saacvcsma mavmcaasm sesacmamv � I 159 No 160 CITY OF IOWA CITY M FY86 l EXPE14DITURE60GET 13300 ANIMAL CONTROL - TRANSFER TO: PERSONAL SERVICES: FTE BUDGET NONE _______ 0 - TOTAL 0 FY85 FY86 6 -- ANIMAL CONTROL OFFICER 3. 00 3. 00 57,129 1.00 1.00 24,813 ANIMAL CONTROL SUPERVISOR OVERTIME 813 LONGEVITY 5,853 FICA (PERS 4,550 3,859 INTRA -CITY CHARGEBACKS: HEALTH INSURANCE LIFE/DISABILITY INSUR 647 VEHICLE OPERATIONS 1.1400 _ ___ ______________ 4 00 4 00 98,226 VEHICLE REPLACEMENT 0 TOTAL oamma amass mvasamxos WORD PROCESSING 0 CBD MAINTENANCE 0 ' TOTAL 1,140 voam=sass CAPITAL OUTLAY: NONE ---_--- 0 TOTAL • 0 vamvsamvv i 160 CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST ANIMAL CONTROL /1330.0 COST: $39,402 APPROVED FOR FUNDING: No DESCRIPTION: Add two full-time animal control officers WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? Present staffing levels allow animal control officers only time to manage shelter, provide care for _ impounded pets and respond to high priority calls for service. Regular patrol is impossible and open hours have been reduced because of the lack of personnel. • As a result the proliferation of animals on the loose and the accompanying depreciations to property and people have substantially increased. 161 i PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: HOUSING 6 INSPECTION SERVICES PROGRAM: COMMUNITY PROTECTION DIVISION: ADMINISTRATION DIVISION PURPOSE: To provide supervisory and clerical support for the Department of Housing & Inspection Services and the appropriate boards and commissions related to the department including the Electrical Board, Plumbing Board, Board of Appeals and the Housing Commission. DIVISION GOALS: To provide the supervision and clerical support necessary to enforce the Codes and ordinances of the city and the State of Iowa requiring approval, consent or interpretation. GENERAL DIVISION OBJECTIVES: 1. To assist all divisions within the department in meeting their objectives and to promote and nurture a higher degree of supervisory, administrative and professional development and performance by all division heads. 2. To continue to pursue housing options for persons of lower incomes, the elderly and the handicapped. NEW DIVISION OBJECTIVES: 1. To work with the Housing Commission, City Council, citizens and a private developer/ sponsor to imple- ment recommendation(s) of the marketing/feasibility study concerning specific housing and service arrangements for elderly in Iowa City. PERFORMANCE MEASUREMENTS: 1. Submission of all Federal and local reporting requirements on time. 2. Adoption of departmental policies and programs consistent with City Council goals and objectives, the Comprehensive Plan and programs of the various Boards and Commissions. 3. Completion of all assigned projects and schedules prescribed by the City Manager. 4. quarterly reports of divisions indicating inspection and enforcement activities in administering the Building, Housing and Fire Codes. DIVISION ANALYSIS: None. 162 CITY OF IOWA CITY FY86 OPERATING BUDGET RECEIPTS 13410 H.I.S. ADMINSUMMARY ISTRATION EXPENDITURES: e� 3� ---------- FY86 BUDGET ---------- FY84 ACTUAL FY85 ESTIMATE DEPT REQUEST ADMIN FINAL - PROPOSAL BUDGET PERSONAL SERVICES 47,855 59,759 67,302 680 65,902 - 680 COMMODITIES SERVICES AND CHARGES 151 6,270 480 9-220 8_220 CAPITAL OUTLAY ----7,300 --- --- --------- TOTAL 54,285 67,542 78,120 75,362 cacxaasoa scocc-c ca sc--magas ac--acsxs aaxcaocac �- RECEIPTS: FY86 FY84 FY85 ADMIN. ACTUAL ESTIMATE PROPOSAL PROPERTY TAX 53,790 0 58,622 8,820 66,001 9,261 CHARGES FOR SERVICES 495 100 MISCELLANEOUS ---67,542 -�----100 ---54, 285 73,362 macmma:aa aaomaaxam casaaoaaa lam_ e� 3� :.a CITY OF IOWA CITY V FY86 OPERATING i 13410 H. I. B. ADMINISTRATION f _ PERSONAL SERVICES: TRANSFER TO: I FTE BUDGET --- ------ NONE 0 TOTAL --------- O J FY85 FY86 4 H.I. S. DIRECTOR 1.00 1.00 34,908 I CODE ENFORCEMENT ASST. 1.00 1.00 20,239 i - TEMPORARY EMPLOYEES 1,000 LONGEVITY 4,0 86 IPERS 2,400 HEALTH INSURANCE 2,563 INTRA -CITY CHARGEBACKS: J LIFE/DISABILITY INSUR 431 1 ----- ----- ---'----- VEHICLE OPERATIONS 200 TOTAL 2.00 2.00 63,902 VEHICLE REPLACEMENT 0 auo aaaaa asoaaeo WORD PROCESSING 0 -j ADMINISTRATIVE OVERHEAD 0 I J CBD MAINTENANCE 0 TOTAL i osao200 ! CAPITAL OUTLAY: 1 EXECUTIVE CHAIR 220 TOTAL 220 1 aoacaasam — i t i I i � 1 i I 164 CITY OF IOWA CITY FY86 OPERATING K!GET EXPANDED SERVICE LEVEL ^EIIIEST HOUSING INSPECTION 01343.0 COST: $750 APPROVED FOR FUNDING: No DESCRIPTION: Housing inspection position is being reclassified to Senior Housing Inspector. WHY SHOULD THIS EXPANDED SERVICE LEVEL DE FUNDED? The need exists for a lead worker to provide coordination and leadership in carrying out the day-to-day operations of the Housing Inspection Division. This reclassification will provide better coordination within the division. There would be no change in number of authorized positions. i S� 165 36 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: HOUSING 6 INSPECTION SERVICES PROGRAM: COMMUNITY PROTECTION DIVISION: BUILDING INSPECTION DIVISION PURPOSE: To provide required inspection, permitting, licensing and enforcement measures as required by all City regulatory codes and the State regulatory codes. To provide assistance to the City Clerk in inspections for liquor licenses, dance permits and smoking ordinance. To assist the City Manager and Council in developing new ordinances. To provide technical support to housing inspectors and federally assisted housing programs. DIVISION GOAL: To maintain a consistent level of enforcement of all codes regulated by this division and to research, adopt and enforce codes and ordinances consistent with the intent and policy of the City Council. GENERAL DIVISION OBJECTIVES: 1. To conduct plan reviews for all but the most complex plans within 7 days after receipt of applica- tions. 2. To maintain and provide the public with information on building safety. PERFORMANCE MEASUREMENTS: Number of building permits 1 Dollar amount Number of field inspections Number of plans checked Average turnaround time Number of violation orders Number of compliances Number of complaints Revenues generated Compared to cost of administration of program Expressed as a percent FY82 514 $23,180,878 4,200 400 3 days Unknown Unknown Unknown 166 FY83 573 $39,290,335 4,308 465 6 days Unknown Unknown Unknown FY84 367 $33,780,250 4,208 392 6 days 64 100 296 240,989.89 165,305.22 146% 1ST HALF PROJ. FY85 FY86 DIVISION ANALYSIS: prioritiesinterrelation the Council and er of administration, andermits issued Shift in thethe expansioniof enforcementof trespion onsibilitiesecaused by new code adoptions will affect the quantity and quality of attention to any one aspect of code enforcement. �I 360 167 �I 360 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS TOTAL RECEIPTS: CITY OF IOWA CITY FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 13420 BUILDING INSPECTION PROPERTY TAX BUILDING PERMITS & INSPE RENTAL PERMITS L INSPECT CHARGES FOR SERVICES PLAN CHECKING FEE MISCELLANEOUS 168 ---------- FY86 BUDGET---------- FY84 FY83 DEPT ADMIN FINAL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET 134,648 143.963 139,594 138,194 4,994 1.350 1,564 1,639 5 25,660 13,329 5, 15,7720 14, -- 0 5320 449 0 --------- 0 --------- 0 --------- 0 165,307 158.642 .157,450 --------- --------- 155,140 oaaaaaao samaa=aaa amaacaasa aaaaaaso aaaaasaaa 168 FY86 FY84 FY83 ADMIN. ACTUAL ESTIMATE PROPOSAL -73,682 3,303 2,303 181,394 123,983 123,983 68 0 0 2,368 500 300 36,269 27,773 27,775 -- --------- ------ 165, 307 138,642 --------- 135,140 aaaaaa=a= =cmaaa=ao aaao=ocaa 168 SR. BUILDING INSPE BUILDING INSPECTOR CITY OF 1014A CITY FYS6 OPERATING BUDGET EXPENDITURES 13420 BUILDING INSPECTION PERSONAL SERVICES: FTE BUDGET FY80 FY86 6 CTOR 1.00 1.00 26, 629 4.00 4.00 83,3513 TEMPORARY EMPLOYEES LONGEVITY FICA IPERS HEALTH INSURANCE LIFE/DISABILITY INSUR TOTAL i i 1, 370 0,121 6,050 9, 886 ----- ----- --------- 0. 00 7.00 138,194 ..... .mma. .m.m... an 169 TRANSFER TO: NONE O TOTAL O saaa.aa.m — INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS 7.047 - VEHICLE REPLACEMENT O WORD PROCESSING O ADMINISTRATIVE OVERHEAD O�; CBD MAINTENANCE O;_, TOTAL 7,347- ,047-CAPITAL CAPITALOUTLAY: 1 30 -MM CAMERA 229 1 EXECUTIVE CHAIR 220 TOTAL ------fir �u PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: HOUSING & INSPECTION SERVICES PROGRAM: COMMUNITY PROTECTION DIVISION: FIRE PREVENTION/SAFETY INSPECTION DIVISION PURPOSE: The purpose of the Iowa City Fire Prevention/Safety Inspection Division is to ensure, through Code enforce- ment, that housing facilities are of the quality necessary to protect and promote the health, safety, and welfare of not only those persons utilizing these facilities, but the general public as well. DIVISION GOAL: To provide for the enforcement of the Housing Code and the Fire Code by inspecting rental units in accor- dance with the schedule for inspection and licensing of rental dwellings. To investigate citizen com- plaints to the satisfaction of the community and to provide licensing of rental units as prescribed by the Housing Code. GENERAL DIVISION OBJECTIVES: 1. Supply a level of service which will not allow the quality of rental housing nor owner -occupied housing to deteriorate from the level which has been achieved to this date. 2. Assure by inspection, enforcement and education that loss of life and property by fire are minimized. 3. Inspect all rental property in the comnunity; multi -family every two years; duplex every three years; and single family every four years. 4. Provide technical assistance to the Housing Commission, Board of Housing Appeals, City Manager, City Council and other departments. 5. Respond to citizen questions concerning Housing Code Enforcement. 6. Provide information and assistance to citizens appealing enforcement decisions. 7. Provide prompt investigation of citizen complaints. NEW DIVISION OBJECTIVES: 1. Hold meetings with other organizations within the community concerning Housing Code enforcement regulations and procedures, e.g. Protective Association of Tenants, Board of Realtors. 2. Provide training seminars for members of the Board of Housing Appeals. 170 y MM "1 i 4 I I _h i J i PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: HOUSING & INSPECTION SERVICES PROGRAM: COMMUNITY PROTECTION DIVISION: FIRE PREVENTION/SAFETY INSPECTION DIVISION PURPOSE: The purpose of the Iowa City Fire Prevention/Safety Inspection Division is to ensure, through Code enforce- ment, that housing facilities are of the quality necessary to protect and promote the health, safety, and welfare of not only those persons utilizing these facilities, but the general public as well. DIVISION GOAL: To provide for the enforcement of the Housing Code and the Fire Code by inspecting rental units in accor- dance with the schedule for inspection and licensing of rental dwellings. To investigate citizen com- plaints to the satisfaction of the community and to provide licensing of rental units as prescribed by the Housing Code. GENERAL DIVISION OBJECTIVES: 1. Supply a level of service which will not allow the quality of rental housing nor owner -occupied housing to deteriorate from the level which has been achieved to this date. 2. Assure by inspection, enforcement and education that loss of life and property by fire are minimized. 3. Inspect all rental property in the comnunity; multi -family every two years; duplex every three years; and single family every four years. 4. Provide technical assistance to the Housing Commission, Board of Housing Appeals, City Manager, City Council and other departments. 5. Respond to citizen questions concerning Housing Code Enforcement. 6. Provide information and assistance to citizens appealing enforcement decisions. 7. Provide prompt investigation of citizen complaints. NEW DIVISION OBJECTIVES: 1. Hold meetings with other organizations within the community concerning Housing Code enforcement regulations and procedures, e.g. Protective Association of Tenants, Board of Realtors. 2. Provide training seminars for members of the Board of Housing Appeals. 170 y MM "1 PERFORMANCE MEASUREMENTS: First Half Proj. FY82 FY83 FY84 FY85 FY86 Inspections: a. licensing inspections - 868 946 — b. complaint inspections - 121 209 c. request inspections - - 26 - 11 1808 No. of reinspections _ No. of violation orders 657 690 800 Emergency orders issued 56 199 299 Certificate of Structure Compliance 468 853 477 _ Rental permits issued 479 853 762 i Referrals to Legal 1 11 11 Court filings 1 6 13 Rent escrow certification 0 4 4 Appeals: _. Total No. 44 181 100 Upheld 36 108 92 Dismissed 1 5 0 Deferred 0 4 0 Revenues generated $48,778 $51,516 $59,895.21 Compared to cost of administration $87,133 $89,566 $99,764.78 of program Expressed as a percent 57% 57% 60.0% DIVISION ANALYSIS: i r Efforts in this fiscal year w11 be to maintain the level of service currently provided. The expansion of enforcement responsibilities will affect the quantity and quality of attention to any one aspect of code enforcement. _ I 171 3� CITY OF IOWA CITY FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 13430 FIRE PREVENT & SAFETY INSPECT EXPENDITURES: RECEIPTS: -- FY86 BUDGET -- -- FY84 FY84 FY83 DEPT ADMIN FINAL ESTIMATE ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 87,621 98,889 102,717 102,717 COMMODITIES 953 1,077 1.131 1.131 SERVICES AND CHARGES 10,628 10,888 12,431 12,366 CAPITAL OUTLAY 564 340 323 1.300 TOTAL --------- 99,766 --------- 111.194 --------- 116,604 --------- --------- 117,714 aoacacc¢a oc-ccc--a sc---cac- sa-saoo-a msaxaact� RECEIPTS: 172 mJ FY86 FY84 FY83 ADMIN. ACTUAL ESTIMATE PROPOSAL PROPERTY TAX 39,871 61,433 67.347 BUILDING PERMITS & INSPE 10 0 0 RENTAL PERMITS & INSPECT 60,037 33,121 35,121 CHARGES FOR SERVICES 0 14,320 13,246 MISCELLANEOUS -152 100 ------- 0 99,766 111.194 117,714 ma_--accx aa ----_-a ccoasseaa 172 mJ i CITY OF IOWA CITY FY86 OPERATING BUDGET EXPENDITURES 13430 FIRE PREVENT k SAFETY INSPECT PERSONAL SERVICES: TRANSFER TO: - FTE BUDGET NONE 0 -----_- TOTAL 0 FY85 FY86 6 ___.._.. 60C26Q6a CLERK/TYPIST - HIS 1.00 1. GO 13,989 HOUSING INSPECTOR 3.00 3.00 69,64' LONGEVITY IPERS 4,628 HEALTH INSURANCE 3,126 LIFE/DISABILITY INSUR -4.00 678 INTRA -CITY CHARGEBACKS: TOTAL -;.DO 102,717 VEHICLE OPERATIONS 6,921 i ooa aoo aauaaao VEHICLE REPLACEMENT 0 173 WORD PROCESSING 0 r ADMINISTRATIVE OVERHEAD 0; CBD MAINTENANCE 0 TOTAL 6,921 r aaaaaaaaa: i CAPITAL OUTLAY: .r TYPEWRITER 1,500 TOTAL 1,900 w i aasovaa,.�'ti i M, PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: HOUSING 6 INSPECTION SERVICES PROGRAM: COMMUNITY PROTECTION DIVISION: HOUSING COMMISSION/BOARD OF APPEALS DIVISION PURPOSE: The purpose of the Housing Commission is to promote clean, decent and safe housing for the residents of Iowa City and act as the Board of Appeals for the Housing Code. y DIVISION GOAL: _ The Commission will study, investigate and make recommendations to the City Council on matters relating to fulfillment of the Commission's purpose. This will be accomplished by regular monthly meetings and special imeetings as may be necessary. Appeals will be heard as soon as practical. DIVISION OBJECTIVES: 1. The Commission will have a continuing role in overviewing the Section 8 and Public Housing Programs and will assist in obtaining additional units as funding availability from HUD permits. 2. Aggressively pursue additional units of subsidized housing. j 3. Continue to study and encourage private enterprise participation in federally assisted housing pro- grams ro- grams. 4. Hear appeals as necessary to insure fair and impartial interpretations and enforcement of the Housing -� Code. 5. Continue overseeing Housing Code and Housing Inspection activities. 6. Continue to seek new housing opportunities for Iowa Citians. 7. Continued support to facilitate implementation of Congregate Housing and Shared Housing Programs. JJ8. Continue review of loan applications for Housing Rehabilitation Programs. PERFORMANCE MEASUREMENTS: PROJ. PROJ. FY83 FY84 FY85 FY86 1. Number of meetings held 15 14 14 14 2. Recommendations to City Council 5 18 20 20 3. Number of units assisted 441 486 510 535 4. Number of appeals heard 298 192 125 100 5. Housing Rehabilitation: Forgivable Loan 9 10 10 12 Other 2 13 - -- Rental Rehabilitation - - 14 14 174 J M i DIVISION ANALYSIS: Success of the federally assisted housing units (Section 8 and Public Housing), is beyond the control of the Commission since funding by the Federal Government is a key factor to program success. It is not anticipated that the amount of Federal new construction housing money Iowa City will receive will be — increased during FY86. However, fourteen new certificates were approved for the Section 8 Existing Cerificae Program for FYto be unction newt unitstof Public Hou ing Acquisition ihave ibeennapproved withAn Ladditional twentyhe Rental -five units Program unitsare antici- pated for FY86. The Housing Inspection Division is nearing completion of initial four year cycle under the new Housing The number of ardecreased as properties brointo ught "Certificates e of Structure Compliance" e issued. Structuralvoltionscoomprsedalarge number of violations appealed. 175 i PROGRAM DIVISION STATEMENT w FUND: GENERAL DEPARTMENT: PARKS & RECREATION PROGRAM: HUMAN DEVELOPMENT DIVISION: RECREATION {ki DIVISION PURPOSE: I The Recreation Division provides a variety of leisure time recreational services to all populations, including organized activities and supervised play. The professional staff of the Recreation Division directs purposeful recreation programming by utilizing departmental and other cow -unity facilities. The Division strives to cooperate with all agencies and to coordinate activities with other recreational organizations in order to expand leisure time opportunities for the community. - i DIVISION GOALS: To increase the current level of leisure time opportunities, the number of people served, quality of I program delivery, and to advocate the benefits of recreational involvement to the general public. GENERAL DIVISION OBJECTIVES: i1. To increase the number of volunter hours by 5% over the current level of 2,800 hours by June 30, 1986. 2. To assess recreational needs and interests of Iowa City residents by survey and by holding public meetings by April 1, 1986. 3. To compare player evaluations and demonstrate the level of participant satisfaction in adult sports programs. Increase of 15% over the FY85 level. 4. To organize and administer two additional aquatic staff training sessions over the FY85 level of five, in order to improve safety awareness and the quality of service delivery. 5. To plan and implement at least one activity involving dance and music in each of the three program —� sessions of FY86. 6. To integrate at least 15 S.P.I. participants into mainstream recreation programs of the general public .r by June 30, 1986. r.a w {ki I 176 PERFORMANCE MEASUREMENT: Est. Proj• FY82 FY83 FY84 FY85 FY86 Participation in Social/Cultural Activities 28,010 26,220 23,806 29,806 30,700 Participation in Sports/Wellness/Center 123,600 127,308 158,704 163,465 168,369 Activities Participation in Aquatics Activities 198,176 152,219 220,119 210,502 216,817 Participation in Special Population Activities 6,737 6,835 9,880 7,251 7,469 Number of Farmers Market Buyers 77,500 75,000 75,000 78,000 80,000 DIVISION ANALYSIS: 84. This ot yThe oungsters that attended the new full-daytion Division e3Sum participation Camp. The warm months iase in n the beginni 91 ofnthe budgets year caused a major increase in outdoor pool attendance. The legue nal neefor sace which was at schoolasites. increases 5th,ia volleyball caused basketball ioand volleyballpprograms attractedmoved r300 — participants. The S.P.I. attendance is increased in part because of the rehearsals and performances of "Through Our four"bestehTheatre andicappedtrecreationr programs forram. The populaprogram ions a was under 200.000. zed in FY84 as one of the nation's �F ' The staff will continue to accommodate fitness and wellness activities, as they are quite popular and shipsrto withbthe public through aerobthan ic classes, as well asst leisure trends. These employeeive group progr msrams will foreboth theursued ipublicmer- and the private sector. 177 CITY OF IOWA CITY -' FY86 OPERATING BUDGET J RECEIPTS AND EXPENDITURES SUMMARY 16100 RECREATION EXPENDITURES: ---------- FY86 BUDGET---------- FY84 FYS5 DEPT ADMIN FINAL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 463,789 383,188 606,473 606,473 COMMODITIES 42,497 55,252 57,334 55,994 SERVICES AND CHARGES 120,043 131,301 137,290 132,924 -r CAPITAL OUTLAY 19,215-- 23_414 ---47,210 ---18,847 TOTAL 645,544 795,155 848,307 814,238 I aasaxxaxa xaxaxaaxs xaaxxxsax sxaxxxaxa axaaxoaoa J RECEIPTS: FY86 FY84 FY85 ADMIN. ACTUAL ESTIMATE PROPOSAL PROPERTY TAX CHARGES FOR SERVICES 366,635 2,688 458,946 0 457,776 O RECREATION FEES 33,383 64,833 70,231 LESSONS 75,163 102,643 110,263 ENTRY FEES 42,994 58,733 66,863 POOL ADMISSIONS 100,261 89,175 84,000 -- RECREATION RENTALS 14,072 18,334 19,048 MISCELLANEOUS 10_ ---146 2_ 447 6_037 ---- --- 645,544 795,155 814,238 j aeasaaaas amoaxoasa aaaaaosax I I J .I -i ;1 CITY OF IOWA CITY FYBb EXPENDITURESOGET 16100 RECREATION PERSONAL SERVICES: TRANSFER TO: _ FTE BUDGET NONE 0 TOTAL FY85 FY86 i awxxomaa- IST - RECREATIO 1.00 1.00 17,964 PERINTENDENT 1.00 1.00 34,547 — SUPERVISOR 3.00 3.00 69,637 ECREATION 1.00 1,00 20,334 ION k GVMT BLDG 1.00 1.00 16,196 EATION 1.00 CREATION CPT) .75 C 00 .75 17,964 16,799 INTRA -CITY CHARGEBACKS: — SUPERVISOR CPT) 1.00 LOYEES 1.00 22,510 319,595 VEHICLE OPERATIONS 3,816. 318 VEHICLE REPLACEMENT 3,172 1,875 WORD PROCESSING 0_ 0 38.046 ADMINISTRATIVE OVERHEAD 11,390 CBD MAINTENANCE 0, 17.721 TYEINSUR1,577 __-- ----- --------- TOTAL 8,988 - TOTAL 9.75 9.75 606,473 mmexeod am=== =aaam aaom=mxaa ,- CAPITAL OUTLAY: `1 BATHROOM PARTITIONS 7,506' 2 CIRCUIT BREAKER BOXES 11000 WEIGHT LIFTING EQUIPMENT 8,847.., 18 GANG -LOCKER UNITS 1,t TOTAL ,e47 mmsw 179 vM CITY OF IOWA CITY l FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST RECREATION /1610.0 COST: $2,782 APPROVED FOR FUNDING: No DESCRIPTION: Increase Sr. Maintenance Worker to 7 hours per day from 6 hours per day. Position also includes Government Building responsibilities. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? This addition of one hour per day will allow for completion of routine maintenance and repair responsibili- ties without the frequent need for additional paid hours, as has been demonstrated in the past. 180 CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST — RECREATION 01610.0 COST: $5,850 APPROVED FOR FUNDING: No DESCRIPTION: 1. Accessible Equipment ($1,350 is total cost) Adaptive play equipment (650) r Adaptive sports equipment (460) Musical equipment (300) 2. Automatic Floor Scrubber - $4,500 - WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? 2. This unit would reduce time and provide more frequency of cleaning to large areas that are presently i handmopped. .� i r 1 CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST RECREATION 01610.0 COST: $7,600 APPROVED FOR FUNDING: No DESCRIPTION: 1. Dehumidifier - $3,250 2. Locker Roan Scales - $600. 3. Office Floor Carpet - $1,950 4. Downdraft Fans - $1,800 WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? 1. Two dehumidifier units for shower rooms at the Recreation Center. it is terribly hard to shower and leave the facility dry after a physical workout and exercise. 2. The scales will be permanently mounted in the men's and women's shower roans. This has been requested and would be appreciated by fitness and wellness advocates. 3. The carpet would reduce noise, impact of hard floor while being on feet frequently, and the cold floor problem. The area is approximately 130 square yards 0 $15.00 per square yard. 4. The downdraft fans are for the Recreation Center pool and would reduce temperature stratification and decrease energy costs while increasing swimmer comfort. 182 19 CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST RECREATION /1610.0 COST: $11,128 APPROVED FOR FUNDING: No DESCRIPTION: The Division is requesting that the Recreation Program Supervisor position be increased from one-half tim( to full time. The position is currently and shall remain in a job sharing arrangement with SP.I. respon. sibility. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? I iThe additional half-time supervisor would be in charge of coordinating several programs: a volunteer nvolves coordiinnating,lide rr recruiting, and evats luating g volunteerrram. and a s. The ging program. rant -wide special events program ties Fent community organizations with the City 1n conducting special events like theTHospice Marathon, the nteer Arts Fest and the Sports Day. New events will also be established. The grant -writing program centralizes Recreation grant applications and the search for new funding sources. 183 7 CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST RECREATION /1610.0 COST: $10,000 APPROVED FOR FUNDING: No DESCRIPTION: Establish a fund to acquire additional gymnasium facilities. It is proposed that $10,000 be transferred to the fund annually. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? The City is short of usable gymnasium space for a wide variety of recreation uses, including basketball, volleyball, and aerobics/physical fitness uses. The nation-wide trend toward much more interest and participation in physical fitness activities has left the City short of usable space. 184 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PARKS 8 RECREATION PROGRAM: HUMAN DEVELOPMENT DIVISION: PARKS DIVISION PURPOSE: To provide parks and other facilities for quality leisure time activities. DIVISION GOAL: To maintain all parks and their facilities at the current service level based upon usage and demand and to serve and maintain other public facilities as assigned. GENERAL DIVISION OBJECTIVES: 1. Maintain a program of agricultural practices to improve turf on selected areas. 2. Reduce weed problems in various park areas with spring and fall applications of chemicals. 3. Maintain hard -to -mow areas with the use of chemicals to reduce costs. NEN DIVISION OBJECTIVES: 1. Replace existing sign posts in City Park with new regulation size for correct height. 2. Provide water supply for Napoleon Park. 3. Establish playground in Ralston Creek dam area near Scott Blvd. PERFORMANCE MEASUREMENTS: Est. Proj. FY81 No. of shelter reservations per 1349 season No. of hours spent on mowing 4703 operations per season No. of hours spent on projects 2455 for other City departments No. of maint. acreage assignment 36.8 per employee FY82 FY83 FY84 FY85 FY86 1358 1465 1452 1500 1525 4748 5327 4733 4800 4850 2428 1987 2251 2200 2200 36.8 43.7 47.9 47.9 47,.9 185 FY81 Dollar cost per acre of maint. 677.52 park 6 other non -park properties Total gallons per fiscal ye DIVISION ANAI The number 01 Total gallon! FY82 FY83 FY84 711.69 742.29 725.34 19 A11 Est. Proj. FY85 FY86 750.00 775.00 17.5nn 12.700 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS TOTAL RECEIPTS: CITY OF IOWA CITY FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 16200 PARKS PROPERTY TAX USE OF MONEY & PROPERTY MISCELLANEOUS 187 --- ------ FY86 BUDGET---------- FY84 FY85 DEPT ADMIN FINAL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET 263,418 267,932 286,672 279,772 28,865 26,818 27,597 26,912 87,857 94,817 83,822 82,520 1,887 3,000 10,890 3,000 0_ 10,000 0 10,000 --------- _______382,027 382,027 402,567 410,981 402,204 a ssasaeo asacsacaa av�aoaoaa snovasaaa saasaoa=a 187 FY86 FY84 FY83 ADMIN. ACTUAL ESTIMATE PROPOSAL 377,250 396,052 398, 02 304 4, 475 6,211 3,200 382,027 402,567 402,204 ==te=a==== a=======v a=ca=a=== 187 18B ? CITY OF IOWA CITY i FY86 OPERATING BUDGET _ 16200OPARKSS PERSONAL SERVICES: TRANSFER TO: _ i FTE BUDGET PARKLAND ACQUISITION 10,000 TOTAL 10,000 FY85 FY86 s maaccmmmm — W. - PARKS MOWING 1.00 1.00 21,166 1 - PARKS 3.00 3.00 62,064 - PARKS 4.00 4.00 72,775 �. W. - PARKS CONSTRUCTIO 1.00 1.00 23,141 SUPERINTENDENT 1.00 1.00 31,429 IARY EMPLOYEES 16,920 11000 INTRA -CITY CHARGEBACKS: -- E PITY 3,525 t6,713 VEHICLE OPERATIONS 21,852;-, 11,500 VEHICLE REPLACEMENT 33,524 I INSURANCE 17,883 1.656 WORD PROCESSING OVERHEAD 0 - O;__ IIBABILITY INSUR CDIMIT CBD MAINTENANCE TOTAL 10.00 10.00 279,772 momma =moms mmmmam=mm TOTAL 35,376 - macacamaa. CAPITAL OUTLAY: " TREES FOR CITY PARK 1,000", PLAY EQUIP IN COLLEGE GREE 2,000 TOTAL 3,O;zl j maccmma�� 2.0 _ Mi CITY OF IOWA CITY m FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST PARKS 01620.0 COST: $7,000 APPROVED FOR FUNDING: No DESCRIPTION: 1. Play equipment for Scott Boulevard -Ralston Creek dam ($2,000) 2. Water line service to Napoleon Park ($5,000) 850' of pipe X $5.50 = ($4,675) 60' copper line and hydrant and connections ($325) WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? 1. This area now has three soccer fields which draw heavy traffic. It is also near housing developments with small children. Soccer parents have requested equipment for their small children to play on during the games. 2. Heavily used park area with ball fields, soccer fields and garden plots. Cost would be considerably higher to dig a well in this area and there would be a problem of water contamination. 189 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: LIBRARY PROGRAM: HUMAN DEVELOPMENT DIVISION: DIVISION PURPOSE: Provide the residents of Iowa City and contractual service areas with reading, viewing and listening resources and services for information, self education, personal enrichment, recreation and community organizational activities; furnish supplementary resources for use by elementary and secondary school students. DIVISION GOAL: Implement the goals and priorities for FY86; the second year of the Library Board's 5 -year plan. See LIBRARY PRIORITIES FOR THE 80's. GENERAL DIVISION OBJECTIVES: 1. Improve information service to people who come to the library and maintain all other services, includ- ing telephone reference service, at current levels. 2. Increase the efficiency of handling and the quantity of items added to the library collections so that 72% of users' requests for a specific item are satisfied. 3. Sustain the FY84 level of volunteer hours and maintain the amount of gift materials added and private funds received at 30 percent of new acquisitions of library materials. 4. Reduce the number of requests by U[ students and faculty for curriculum related materials and services. NEN DIVISION OBJECTIVES: 1. Increase awareness and use of the library by the disabled. 2. Introduce micro computer software and services for preschoolers and out-of-school adults. PERFORMANCE MEASUREMENTS: FY85 FY86 i-------------- lncludes Iowa City, rural Johnson Co., Coralville and fee card holders. 190 (gam) 50,000 84% 546,000 630,000 C—; ' FY81 FY82 FY83 F184 (ems) I.A. Registered borrowersl 27,194 46.2% 38,280 65.0% 45,300 73.5% 47,961 19.1% 49,000 82.41; % IC residents who are registered B. f people entering the building 278,840 414,000 471,600 497,276 520,000 C Circulation 434,660 487,070 536,200 574,525 600,000 i-------------- lncludes Iowa City, rural Johnson Co., Coralville and fee card holders. 190 (gam) 50,000 84% 546,000 630,000 C—; ' i 9 'M( 7 i B. Quarterly report will be provided on what special services were provided, what resources added 6. 50 software packages available for use by library borrowers by 7-1-86 191 FY81 FY82 FY83 FY84 FY85 FY86 - (est-) (gam) 0. Questions handled 32,224 44,610 50,085 52,689 57,750 58,000 % which are by telephone 45.6% 32.4% 31.4% 31.2% 30.0% 30.0% E. Meetings by non -library groups 69 798 960 1,057 1,050 1,050 F. Programs for children 286 474 472 448 475 475 Attendance 15,599 15,733 16,251 16,222 16,500 16,800 2.A. Circulation per book added (above 35 39.0 26.1 26.9 32.8 34.0 33.0 Indicates collection is deteriorating) B. Availability rate (% of collection on shelf available for use) N/A 70.2% 68.0% 70.0% 71.0% 72.0% 3.A. % of acquisitions which are gifts or 30.3% 34.1% 35.5% 31.6% 30.0% 30.0% purchased from grants or gift funds B. Volunteers in F.T.E. 1.0 2.5 2.4 2.8 2.5 2.5 4. Requests by Ul students and faculty NA NA NA 125 300 250 for curriculum -related services and (4 mos.) materials 5.A. Mailings sent to homebound borrowers 146 186 185 370 350 350 B. Quarterly report will be provided on what special services were provided, what resources added 6. 50 software packages available for use by library borrowers by 7-1-86 191 DIVISION ANALYSIS: Iowa City residents have demonstrated overwhelming support for the library not only by their continued Increase in the use of services (50,000 people have currently active library cards), but also by their considerable contributions of time, money and materials to help the library grow and expand. If even a minimum value is assigned to the non -monetary contributions and added to cash gifts, contributions and volunteer time now account for 12% of the library's annual expenditures. The 26.5 FTE staff is no longer able to absorb the continued growth of services plus the ever-increasing task of coordinating huge numbers of volunteers and part-time employees on which the library now depends for many essential tasks related to delivering basic services at the current level of use. Nor can they continue to increase annually the number of new items added to the collection --already up 40% since FY80. Only a 1/4 HE permanent staff position has been added since FY80. In that same period use of the library has nearly doubled, temporary employees have doubled and volunteer hours have increased by 300%. Some permanent staff must be added to cope with continuing growth and increasingly complex requests for person- alized services, and to creatively utilize less costly support resources. i i 192 34 FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 16300 LIBRARY EXPENDITURES: RECEIPTS: ---------- FY86 BUDGET---------- FY04 FY84 FY80 DEPT ADMIN FINAL ESTIMATE ACTUAL ESTIMATE REGUEST PROPOSAL BUDGET PERSONAL SERVICES 725,594 767,987 805,369 805,369 COMMODITIES 24,052 25,435 27,240 27,510 SERVICES AND CHARGES 167,695 173,980 188,940 188,400 CAPITAL OUTLAY 125,357 130,913 134,495 134,225 TRANSFERS 0 0 --------- 0 0 TOTAL --------- 11 042, 698 1, 098, 315 --------- 1, 156, 044 --------- --------- 1,135,504 aaacasaaa acocca¢a. aaaosoe ssc:wua aeaaa¢aaa RECEIPTS: 193 FY86 FY04 FV85 ADMIN. ACTUAL ESTIMATE PROPOSAL PROPERTY TAX 894,342 935,519 966,876 LIBRARY FINES 36,433 33,961 40,088 LIBRARY SERVICES 96,652 1150591 133,685 INTEREST INCOME 0 380 0 CABLE TV CHARGEBACK 9,709 10,023 12,555 MISCELLANEOUS 5,562 2,841 2,300 17042,698 17098,315 171557504 ¢¢ccsso¢c ¢acacccca aaccccaac 193 CITY OF IOWA CITY FY86 OPERATING BUDGET EXPENDITURES i16300 LIBRARY I, TRANSFER TO: �. PERSONAL SERVICES. i 194 - FTE BUDGET NONE --------- --- TOTAL FY85 FY86 • - SERVIC 1.00 1.00 1. 00 1.00 31663 26,679 _ IUTH BE 1.00 00 25,428 CHNI CAL ICHNI SERV 1.00 1.1.00 29,415 FORMIMMUNITY BE 1.00 1.00 29,351 CRRYULATION 1.00 1.00 22,522 20,332 INTRA -CITY CHARGEBACKS: 1.00 1.00 1.00 1. 00 1.00 25,719 20,633 VEHICLE OPERATIONS O 0 VIII 1.00 2.00 2.00 41380 VEHICLE REPLACEMENT WORD PROCESSING 0 1.00 1.00 19,939 38,506 ADMINISTRATIVE OVERHEAD 0 _ 0 1 2.00 3.00 2.00 3.00 82,030 CBD MAINTENANCE 2.00 2.00 33,516 (PTI 1.00 1.70 1.00 1..70 39,404 23,931 TOTAL 0 .v.==.. (PTI50 .50 91627 I (PTI 1. 75 1. 75 40,147 (PT) 2.75 2.75 42,836 TOTAL 90,655 CAPITAL OUTLAY: L2,615 5,975 129, 250 48,019 LIBRARY MATERIALS 1,000 ` 30,331 1 TYPEWRITER 3,500 40,6t2 AV EQUIPMENT REPLACEMENT i 4,104 BILL -SCANNER ON COIN CHANG 475 5 TOTAL 134, 2L-'- 26,3o 26.50 805,369 =nava =.v.v ava.masas i i k i 194 J CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST LIBRARY /1630.0 COST: $40,828 APPROVED FOR FUNDING: No DESCRIPTION: One three-fourths time Librarian to assist users with special needs, both by phone and in person, and to help with collection development. One-half time Senior Library Clerk to assist with promoting services to those with special needs and to support acquisition and receiving of 40% more new materials. One-half time Library Clerk to help with the routines and paperwork of employing over 200 temporary and volunteer employees. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? The library's growth in the last three years has just about doubled the rate of use of every service we provide. We have used every technique we can think of to respond to this increase - to keep lines short, staff and materials available and to continue to respond to the specific information needs of the people of this community. We spent 18 months planning what was most important for the library to do - and not to do - and have worked hard on all these priorities. We have improved service to the elderly, the homebound, those who lack reading or English language skills, the disabled, children. We have limited service to college students working on class assignments and refused to serve as babysitters for the young child. We have done all this with the same 26 positions we have had since 1979 using these methods: Automation: Four people were diverted to public service; by FY87 $400,000 will be saved over the cost of Me same services delivered manually. Temporary Employees/Volunteers: Temporary force has doubled. Volunteers have tripled. They have taken over many routine tasks n order to leave the more skilled permanent staff available to help citizens with specific questions and to develop collections and programs. These 200 temps and volunteers now constitute one-third of the library's work force. 195 I Reorganized Permanent Staff: Most now have two job assignments - two sets of job responsibilities and duties in order to staff eight public service stations 64 hours a week with a minimum of temporary employ- ees "out front." Self -Help Aids: Developed publications, signage, instructional tapes and a 24-hour, seven day a week cable channel to make it easier for people to use basic library services without staff assistance. Gifts and Contributions: At our high rate of use, the $2 million collection would deteriorate badly if we didn't add a -minimum number of new items each year. To close the gap between tax dollars and need, we have increased our gift materials operations, strengthened the Friends, and established a foundation. We have increased acquisitions by 40% in the last five years. We continue to grow - 7% is the lowest rate of annual growth so far - and the diversity and complexity of the public's requests are also increasing. We simply cannot stretch these 26 positions any further. We want to sustain the quality of service Iowa City has learned to expect and for which ICPL has become famous. To do so, we need to enlarge the permanent staff as outlined above. 196 34 i A N CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST LIBRARY #1630.0 COST: $12,055 APPROVED FOR FUNDING: No DESCRIPTION: i Cable TV franchise fee request in priority order. 1. $4,550 additional transfer to library part-time personnel budget. j 2. $150 additional transfer to library supply budget. 3. $750 additional transfer to library travel budget. 4. $6,955 capital outlay for public access and Channel 20 equipment. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? J 1. To allow 20 additional hours per week of use of the audiovisual lab by community access producers, particularly evenings and weekends. 2. To offset library costs for cables, adaptors and related supplies used by community producers in the library's AV lab and of circulating production equipment. 3. To allow AV lab assistant to attend regional and national conferences of the National Federation of Local Cable Programmers. This conference is directly and solely beneficial to cable -related activities _ and the library has been bearing the full expense for three years. Development in technology, legisla- tion and services change so rapidly that attendance by at least one staff member is critical. 4. Public access: To purchase an additional circulating one-half inch portable video camera, deck, lavalier microphone, light kit and tripod. The currently owned equipment is reserved two months ahead of time and turn downs are increasing. Channel 20: To purchase a captioning device for the library's cable TV channel so that library programs may be enjoyed by the hearing impaired, a portable switcher to allow inserting signer for at least one story hour per month and improve lighting of community events cablecast from the Library meeting roams. iThis ESL is for funds from the franchise fee and is independent of other ESL requests from the library. 7 197 CITY OF IOWA CITY FY86 OPERATING BUDGET _ EXPANDED SERVICE LEVEL REQUEST LIBRARY #1630.0 COST: $4,920 APPROVED FOR FUNDING: No DESCRIPTION: $4,920 in additional funds for the library materials budget. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? ICPL's collection of 152,000 circulating items is not large enough to adequately serve 50,000 active borrowers and needs to be enlarged. This was one of the major reasons for building a new library. Since FY82, through massive rebinding and increased funds for books from both public and private funds, the library has been able to enlarge the collection despite large circulation increases. Continued circulation growth and a leveling off of gift funds will cause problems in the future unless the library can continue to increase its general library materials budget. Based on studies conducted at ICPL, 35 is the average number of circulations a book receives before it must N, be discarded or rebound. Therefore, if the ratio between annual circulation and books purchased or rebound 4 is higher than 35, the collection is deteriorating; at 35 the collection is just being maintained; if the ratio falls below 35, the collection can grow. The Library Board is trying to lower the circula- tion/acquisition rate one point a year in order to reach a ratio of 30 circulations per new book added by FY1989. To meet the Board's FY86 goal of adding one new book for each 33 circulated plus maintaining other collec- tions, it is estimated7he library needs $159,440 for library materials in FY86. Assuming $130,750 from the CSL budget (FY85 plus the inflation factor) and $24,000 from gift funds, the library needs $4,690 to total $159,440. This will purchase approximately 460 books at an average FY86 cost of $10.20 each plus 509 each for processing supplies. _ This ESL is requested only if the library's first priority ESL for additional staff is approved. w. 198 3 G i CITY OF IOWA CITY FY86 OPERATING BUDGET _ EXPANDED SERVICE LEVEL REQUEST i LIBRARY /1630.0 i I COST: $4,450 APPROVED FOR FUNDING: No DESCRIPTION: _ Add 20 hours/week part-time temporary aides to assist public users of microcomputers. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? According to the Library Board's operating principle 03 from LIBRARY PRIORITIES FOR THE 80'S: 'Information comes in all kinds of formats and will be supplied (with necessary equipment) in whatever medium best serves the needs of the user." A wide variety of microcomputer software is now available to provide significant learning and coordination opportunities for preschoolers. Other software provides unique access to information and powerful advan- tages for applying it to daily life situations, from income tax preparation and home budgeting to farm I management. Microcomputers are the single most revolutionary breakthrough for increasing employment training and educational opportunities for the disabled. Some information is now available only through j microcomputers. The library must begin acquiring software appropriate for out-of-school adults and pre-schoolers. The _ service will not be useful to school or U of I students working on assignments. Access will be designed for self-service with minimum staff impact, but some mechanical assistance may be needed, and there maybe an increase in use of other services if new users are attracted to the library. i The initial equipment and software will be purchased with gift funds. The additional library aides will be JI available during busiest hours to assist the public in the mechanics of operating the equipment. ,1 This ESL is requested only if the library's first priority ESL for additional permanent staff is approved. 199 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PARKS b RECREATION PROGRAM: HUMAN DEVELOPMENT DIVISION: ADMINISTRATION DIVISION PURPOSE: — Direct and coordinate operations in the Department's six divisions: Recreation, Parks, Cemetery, Forestry, Government Buildings and Central Business District Maintenance; and provide staff liaison for the Parks and Recreation Commission. DIVISION GDAL: To provide a wide variety of Parks and Recreation services and programs through the efforts of a well motivated, efficient work force at a level of service desired by the City Council: GENERAL DIVISION OBJECTIVES: 1. Prompt dissemination of information from the Council, City Manager, Parks and Recreation Comnission, and other departments and divisions to appropriate division heads and divisions. F 2. Systematic monitoring of divisions to ensure that each is functioning effectively and efficiently. 3. Avoid duplication of services within City government, and attempt to avoid duplication of parks and recreation services and facilities that are offered by other governmental units or private enterprise. 4 ri PERFORMANCE MEASUREMENTS: 1. Effectiveness will be reflected in how well divisions serve the public. This will be determined by the / �^ frequency of legitimate complaints. 2. Quality will be measured by results and comments on City monthly survey, on the request for service forms available at the Recreation Center and some parks, results of eight -block area Leisure Needs Study, and use surveys conducted at the Recreation Center. _. 3. Avoidance of duplication will be accomplished by staff meetings and with quarterly meetings with the Library staff and Senior Center staff. We will meet as necessary with other groups, such as University Recreation Service, Coralville Park and Recreation Department and Kirkwood to plan and schedule programs. DIVISION ANALYSIS: To maintain the current level of service, it will be especially important to closely monitor each division to assure that they are working at capacity. 200 3G RECEIPT6-NND EXPEY46ITURE6"SUMMARY 16500 PARKS & RECREATION ADMIN EXPENDITURES: RECEIPTS: FY86 -- FY86 BUDGET---------- ADMIN. FY84 FY83 DEPT ADMIN FINAL 70,470 --- ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 66,784 67,958 71,642 71,642 COMMODITIES 221 265 265 330 SERVICES AND CHARGES 1,724 2,247 2,364 2,364 CAPITAL OUTLAY ------ -0 ------ -0 0 TOTAL 68,729 70,470 ------- 74,271 -- -2_390 76,726 mmmmvxxam msscsccax mmcmamamx cooxvmvem ccmxxamoc RECEIPTS: 201 FY86 FY84 FY85 ADMIN. ACTUAL ESTIMATE PROPOSAL PROPERTY TAX 68,729 ---68,729 70,470 --- 76,726 70,470 --- 76,726 occcxcxca s-c-aaa-s acs-aaacs 201 CITY OF IOWA CITY FY86 OPERATING BUDGET 16300 PARKS & RECREATION ADMIN PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE -------- 0 -- ------ TOTAL 0 FYBS FY86 ADMIN. SEC. - PARKS & REC PARKS & RECREATION DIRECTOR 1.00 1.00 1.00 1.00 19,477 42,097 OVERTIME too 270 - - LONGEVITY 4,283 FICA IPERS 2,362 2,465 INTRA -CITY CNAROEBACKS: HEALTH INSURANCE 485 LIFE/DISABILITY INSUR ------ VEHICLE OPERATIONS 0 1 _ 2 00 200 71,642 VEHICLE REPLACEMENT 0 TOTAL ...■ MORD PROCESSING 0 i ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE W � TOTAL 0 CAPITAL OUTLAY: DIRECTOR'S DESK TYPEWRITER TOTAL sa.am.0 p9 1 w r' •890 1, 000 w ----2, 3�i.r'�-1 aam>>camae i I PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PARKS & RECREATION PROGRAM: HUMAN DEVELOPMENT UNIT: PARKS b RECREATION COMMISSION DIVISION PURPOSE: To recommend and review policies, rules, regulations, ordinances and budgets relating to the parks, playgrounds, recreation center and cultural functions of the City. DIVISION GOAL: To provide a year-round program of recreation and cultural activities and facilities at various locations throughout the community to meet the needs of a population having widely varied characteristics and interests. DIVISION OBJECTIVES: 1. To work with the staff and recommend a way to seek better cooperation with various diverse groups, such as Swim Club, soccer groups, Babe Ruth, Little League and Girls Softball, in regard to scheduling, use of facilities and funding. 2. Recommend to staff policies and procedures which will result in better control of facilities, mainte- nance, scheduling practice time, etc. 3. Recommend in the capital improvements and operating budgets needed funds for parkland acquisition, facilities and programs. 203 m i i I i PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PARKS & RECREATION PROGRAM: HUMAN DEVELOPMENT UNIT: PARKS b RECREATION COMMISSION DIVISION PURPOSE: To recommend and review policies, rules, regulations, ordinances and budgets relating to the parks, playgrounds, recreation center and cultural functions of the City. DIVISION GOAL: To provide a year-round program of recreation and cultural activities and facilities at various locations throughout the community to meet the needs of a population having widely varied characteristics and interests. DIVISION OBJECTIVES: 1. To work with the staff and recommend a way to seek better cooperation with various diverse groups, such as Swim Club, soccer groups, Babe Ruth, Little League and Girls Softball, in regard to scheduling, use of facilities and funding. 2. Recommend to staff policies and procedures which will result in better control of facilities, mainte- nance, scheduling practice time, etc. 3. Recommend in the capital improvements and operating budgets needed funds for parkland acquisition, facilities and programs. 203 m PROGRA14 DIVISION STATEMENT FUND: GENERAL PROGRAM: HUMAN DEVELOPMENT 1 1 DIVISION PURPOSE: DEPARTMENT: CITY MANAGER DIVISION: SENIOR CENTER To operate a Senior Center facility from which an array of services, programs and activities that support independent living, stimulate personal growth, and provide a channel/forum for intercomnunity relationships among participants are effectively assembled and promoted. DIVISION GOAL: To support the effort to maintain or improve a personally acceptable quality of life for Johnson County senior citizens. GENERAL DIVISION OBJECTIVES: 1. To make the general community and particularly the elderly aware of the Senior Center through distribu- tion of a monthly newsletter, use of the media, and personal outreach by the Council of Elders, Senior Center Comnission, staff, student volunteers and participants. 2. To effectively coordinate available community services and activities for the elderly of Johnson County through classes, workshops, series and special events. 3. To provide the elderly community a focal point from which they can plan, organize and implement programs and activities which they deem important in maintaining or improving their quality of life. 4. To provide an opportunity for community agencies serving the elderly to exchange information, share expertise and coordinate their services to the elderly and to facilitate monthly meetings of the Service Providers Organization. 5. To serve city, county and other entities as a source of data on the elderly of Johnson County to facilitate the planning process. 6. To promote a cooperative exchange with the University for training, research and continuing education. 7. To facilitate operation of the Eldercraft Shop. 0. To provide staffing for the Senior Center Commission. 204 3/0 " PERFORMANCE MEASUREMENTS: Agencies report their figures as U (Unduplicated)/D (Duplicated). The U stands for number of clients figures areenotstands accurat for rby ha factor of approximateler of units of y 10% sice chclient partic participants do not haveThe to sign in. (1) Refers to figures in FY82 which represent only the ten months the Center was operating. SENIOR CENTER USAGE (Those signing in using numbered complimentary cards) YTD CE FY821' FY83 FY84 FY85 FY86 ACTIVITY OR SERVI - Senior Center/ 36,090 D 57,545 9,383 U/58,249 0 City 30,295 D 4,307 D 47,882 D 7,173 D 47,988 D 7,166 D County 2,724 D 2,914 D Visitors AARP 472 U/1,597 D 398 U/1,970 D 992 U/2,530 D -- -- 242 U/2,004 D ADP Congregate Meals 33,318 U 55,578 D 61,064 D ESA 294 U/544 D 762 U/1,192 0 669 U/1,108 D SEATS 330 U/5,001 D 370 U/4,851 D 505 U/5,725 0 Other 3,240 0 4,126 D 3,712 0 VOLUNTEER HOURS CONTRIBUTED ACTIVITY FY82/ FY83 FY84 Senior Center Post 441 3,755 965-1/4 4,593-1/4 3,112 4,556 Guide/Host Eldercraft Shop 2,448 3,803-1/4 230 Library 91 631 293-1/2 977 805 1,072 Teachers Other 256 1 283-1/2 11:915-37d 2 211 Total T,b'f6 Classes -- -- 24 29 31U/1060 191 Services -- 260 658 Special Events 205 YTD FY85 FY86 DIVISION ANALYSIS: Every area of the Senior Center - i.e. attendance, number of volunteers, classes, series and special events has more than doubled since we opened three years ago. Each year the expectations of quality and quantity of programs at the Senior Center rises. However, the staffing remains the same. If we are to meet our stated purpose and goal we need to be continually expanding the opportunities for volunteer involvement and elderly participatioTo do this we need to divide the position of Program Specialist into two full-time positions of Program Coordinator and Volunteer Coordinator. If this is not possible, the Senior Center n. will continue of strengthening e community to existing eithe elderly of encouraging nrCountytion in ongoing programs, 206 wJ RECEIPTS AND EXPENDITURES SUMMARY 16700 SENIOR CENTER EXPENDITURES: RECEIPTS: -- FY86 BUDGET---------- FY04 FY84 FY85 DEPT ADMIN FINAL ESTIMATE ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 100,838 102,073 108,273 108,273 COMMODITIES 4,424 6,459 6,186 5,886 SERVICES AND CHARGES 64,305 71,977 79,728 78,965 CAPITAL OUTLAY 8,426 13,924 12,000 1,500 TRANSFERS 4,000 --------- 4,000 --------- 4,000 4, 000 TOTAL 181,993 200,433 --------- 210,187 --------- --------- 198, 624 aoa�sacaa a=ccatcsa aaamsmaea smc=s¢ama a=amaaamc RECEIPTS: 207 FY86 FY04 FY85 ADMIN. ACTUAL ESTIMATE PROPOSAL PROPERTY TAX 147,918 160,280 159,068 LOCAL GOVERNMENTAL AGENC 33,960 40,087 39,495 MISCELLANEOUS___ 115 __ 66 61 1611993 200,433 --------- 198,624 aaccsaama ==ccaaa�a aaaa¢eaaa 207 i 1 ..... . ..... .. ._.. CITY OF 1014A CITY FY86 OPERATING BUDGET EXPENDITURES 16700 SENIOR CENTER TRANSFER TO: PERSONAL SERVICES: PARKING OPERATIONS 4,000 FTE BUDGET _________ --- -- TOTAL 4,000 iaaivifii FY85 FY86 ' - SR. CENTER 1. 00 1.00 17,887 1.00 1.00 17,009 r-. 'RK/TYPIST - SR. CENTE I SPECIALIST -SR. CENTE 0 24,423 1.00 1. 00 27,824 ITER COORDINATOR 2,390 EMPLOYEES 600 INTRA -CITY CHARGEBACKS: IE 600 ;TY 6,371 4,491 VEHICLE OPERATIONS 0 6,393 VEHICLE REPLACEMENT PROCESSING 31859;,, INSURANCE ISASILITY INSUR 6B5 ______________ WORD ADMINISTRATIVE OVERHEAD 01 _____ 4.00 4.00 108,273 CBD MAINTENANCE TOTAL iIIaaa aiaea aaaaasaia I 4,0641 TOTAL CAPITAL OUTLAY:11500 I TYPEWRITER --------- -_-----TOTAL TOTAL OaIIC{aa ClF' '� r 1 ..... . ..... .. ._.. ,j 7 CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST SENIOR CENTER /1670.0 COST: $24.997 APPROVED FOR FUNDING: No DESCRIPTION: Addition of Volunteer Specialist position MHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? From September 1983 - 1984, one staff person coordinated 215 regular volunteers who contributed 12,000 hours. These volunteers were responsible for publishing a monthly newspaper, managing a retail shop, running a host/guide program, staffing a library, teaching classes and organizing participant participation through the Council of Elders. This staff person was also responsible for coordinating 106 classes, 658 programs, and 191 services. The quality and quantity of programs and opportunities at the Senior Center has created expectations on the part of the elderly community that cannot be met with the staffing now available. 209 v 01 I I I I PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: HUMAN DEVELOPMENT DIVISION: SENIOR CENTER COMMISSION DIVISION PURPOSE: To serve in an advisory role to the City Council and Johnson County Board of Supervisors in regard to the needs of the Senior Center. DIVISION GOAL: To monitor the operation of the Senior Center to ensure that an environment is created which will support the efforts of Johnson County senior citizens to maintain an acceptable quality of life. DIVISION OBJECTIVES: 1. To make recommendations with regard to policies and programs of the Senior Center. 2. To join staff and other interested persons in seeking adequate financial resources for the operation of the Senior Center. 3. To encourage full participation by senior citizens in the programs of the Senior Center. 4. To ensure that the Senior Center is effectively integrated into the community and cooperates with organizations with common goals in meeting the needs of senior citizens. 5. To serve in an advocacy role with regard to the needs of senior citizens in Johnson County. DIVISION ANALYSIS: The Commission meets monthly to receive input from the elderly community and service providers, to guide the staff in operation of the facility and to make recommendations to the City Council and Johnson County Board of Supervisors on programs and policies relating to the elderly. 34 i CITY OF IOIJA CITY FPPROPOSED ARKINGOPERATBUDGET IONS 211 FY84 ACTUAL FY83 ESTIMATE FY86 PROPOSED . BEGINNING BALANCE-- 612_820 -- 641_878 -- 697,140 TOTAL BALANCE 612,820 -- 641_-78 -- 697_140 PARKING FINES 116,322 126,804 124,500 126,500 111,000 172,100 INTEREST INCOME 5,006 5,668 6,120 BUILDING RENTALS PARKING RAMP REVENUE 682,297 300,941 980,620 350,075 1,104,050 383,873 OTHER PARKING REVENUE 4_902 4_600 4,33_3 MISCELLANEOUS ---- TOTAL RECEIPTS ---- -1_592_ 263 1_783_476 - J PERSONAL SERVICES -1,236_272 -450,705 -30,477 -4 19,900 -19,392 79527162 -21,246 -� COMMODITIES SERVICES AND CHARGES -195,380 -3,386 -217,122 -30,600 -227,123 -20,600 CAPITAL OUTLAY -527,266 769,987 -1,052_765 TRANSFERS _ TOTAL DISBURSEMENTS _1_537_001 _1,873_896 _1_207_214 ENDING BALANCE 641,878 697,140 606,720 I i i i aaaaaasaaa aameaesase aaaaaaaaaa .J I y 1 211 PROGRAM DIVISION STATEMENT FUND: ENTERPRISE DEPARTMENT: FINANCE PROGRAM: NOME & COMMUNITY ENVIRONMENT DIVISION: PARKING SYSTEMS DIVISION PURPOSE: To operate and maintain the City's on and off-street parking facilities and to enforce appropriate parking regulations, primarily in the CBD. DIVISION GOAL: To operate the Capitol Street and Dubuque Street parking ramps and to provide a high level of parking enforce- , ment in the CBD. GENERAL DIVISION OBJECTIVES: 4 ' 1. To operate the parking ramps in such manner to facilitate the parking demands, especially during peak periods of usage. 2. To maintain current level of enforcement in metered and permit areas. 3. To maintain an ongoing maintenance program of meters. 4. To maintain physical structures of parking ramps. PERFORMANCE MEASUREMENTS: �{ e; Actual Actual Actual Actual Actual Proj. Prof. FY80 FY81 FY82 FY83 FY84 FY85 FY86 Capitol St. Ramp Revenue 29,284 202,385 341,756 398,080 483,007* 656,650 680,800 Dubuque St. Ramp Revenue -- 31,469 110,800 129,000 146,363* 203,500 283,950 -. Metered Lot Revenue (i) 73,027 67,519 65,805 65,411 71,787* 81,000 90,000 Street Meter Revenue (S) 168,461 166,469 173,398 176,207 194,304* 226,800 260,000 No. of Faulty Meters Reported 1,774 1,410 1,340 1,828 1,963 1,800 1,000 No. Found Faulty 1,001 857 859 1,127 1,315 1,200 800 No. of Meters Rebuilt 265 180 206 546 372 400 400 No, of Tickets Issued 90,354 107,882 118,135 103,532 116,829 110,000 111,000 No, of Cars Impounded -- - 373 657 700 700 _ *Rate increases took effect mid -year in FY84. FY85 revenue amounts include the rate increase for a full twelve months. 212 _ DIVISION ANALYSIS: Actual FY86 figures are difficult to project at this time due to pending changes. The Dubuque Street Ramp is ^+ to be expanded, there is the pending sale of the Library Parking Lot and the final report of the Parking Study ji being conducted by Rich 8 Associates is not complete. Replacement of some of our old meters should result in a ` decrease in trouble calls. However, a similar number of meters will need to be rebuilt each year. This j combined with the preventive maintenance program will result in fewer defective meters. Enforcement through ticketing and towing is expected to remain high. ! -2^ i IJ �I � a 1 Ia i ! i I J 213 EXPENDITURES: PERSONAL SERVICES COMMODITIES CAPITALSOUTLAYHARGES TRANSFERS TOTAL RECEIPTS: CITY OF I014A CITY FY86 OPERATING BUDGET RECEI41100NPARKINGDOPERATIO OPERATIONS PARKING FINES INTEREST INCOME BUILDING RENTALS PARKING RAMP REVENUE OTHER PARKING REVENUE CIUS MISCELLANEOUS „A 34 .� — FY86 BUDGET --------- FY84 F ACTUAL FY85 ESTIMATE DEPT REQUEST ADMIN FINAL PROPOSAL BUDGET 450,705 499,900 552,162 22, 296 592,162 21,246 30,477 195,380 19,392 217,122 133,959 227,123 3,386 30,600 20,600 0 20,600 1,052,763 527.266 769,987 350, 075 --------- ________1,207,214 1,207,214 1,537,001 729,017 1,873,896 mvayscava acvvmvavm vaacmvava v=vv=co=a vcc=mcacm 1,392,263 „A 34 .� FY86 FY84 FY83 ADMIN. ACTUAL ESTIMATE PROPOSAL 116,322 124,800 111,000 126,804 126,500 172,100 5, 006 3,668 6, 120 682, 297 980,620 1, 104, 050 300,941 350, 075 385s873 4,000 4, 000 4,000 902 600 33 ________ 1,236,272 1,392,263 1,783,476 AJC O C 6 = 6 m C „A 34 .� INSURANCE SABILITY INSUR TOTAL u CITY OF IOWA CITY FY86 GETEENDIURBUDGET RENEWAL B014DS & L. IMPROVEMENT RES INTEREST 8I14KING XPTS 41100 PARKING OPERATIONS PERSONAL SERVICES: TOTAL 1,052,765 FTE BUDGET FY83 FY86 • ERINTENDEN 1.00 1.00 1.00 20,677 'STEMS EL EC 1.00 1.00 21,172 GHT CREW 1.00 1.00 19.708 'STEMS 14ETE 1.00 1.00 19,765 iYSTEMS 2.00 2. 00 32,859 EMS 2.00 2.00 30,937 4.00 4. 00 62,979 IT ATTENDAN 4. 00 4.00 68,773 APT) 2. 50 2. 50 37, 411 IT ATTENDAN(PT1 1.50 1.50 24.433 (PT) 4.50 4. 50 67, 8t6 INSURANCE SABILITY INSUR TOTAL u INTRA -CITY CHARGEBACKS: VEHICLE IIPERATIONS 8,169 VEHICLE REPLACEMENT 6,320 WORD PROCESSING ADMINISTRATIVE IMAINTENANCE OVERHEAD 89,7960 TOTAL 104,545 v=a==vvvv ------- 25.50 25.50 5521162 CAPITAL OUTLAY: ascoa nvvns amscovcva 100 PARKING METERS 4 CASHIER CHAIRS TOTAL 215 -- 20.000 600 20#600 aamcsa�� TRANSFER TO: INTERFUND LOAN REPAYMENT GENERAL FUND, PARKING FINES 20,000 111,000 RENEWAL B014DS & L. IMPROVEMENT RES INTEREST 8I14KING 60,000 641,765 DUBUQUE CAPITOL ST RAMP ADDITION 8T RAMP IMPROVE14ENT 100,000 --120_000 TOTAL 1,052,765 vacs=avva INTRA -CITY CHARGEBACKS: VEHICLE IIPERATIONS 8,169 VEHICLE REPLACEMENT 6,320 WORD PROCESSING ADMINISTRATIVE IMAINTENANCE OVERHEAD 89,7960 TOTAL 104,545 v=a==vvvv ------- 25.50 25.50 5521162 CAPITAL OUTLAY: ascoa nvvns amscovcva 100 PARKING METERS 4 CASHIER CHAIRS TOTAL 215 -- 20.000 600 20#600 aamcsa�� BEGINNING BALANCE TOTAL BALANCE INTEREST INCOME MISCELLANEOUS OPERATIONS TOTAL RECEIPTS SERVICES gOUTLAYHARGEB TOTAL DISBURSEMENTS ENDING BALANCE I CITY OF IOWA CITY FY86 PROPOSED BUDGET PARKING, BOND & INT SINKING FY84 FY80 FY86 ACTUAL ESTIMATE PROPOSED 284, BS2 286, 843 290,979 ---------- ---------- 284, 882 ---------- 286, 843 290,979 ---------- ---------- 0 ---------- 0 0 447,366 448,8625 641,760 0 447, 391 448,865 641,765 ---------- ---------- 0 ---------- 0 0 -440,630 444,729 636,400 --------- ---------- -440,630 ---------- - -------- -444,729 ---------- -636,400 ---------- 286, 843 290,979 296,344 aammaaamaa savaaasaea mmammaamma I I I BEGINNING BALANCE _ ` TOTAL BALANCE FY86 PROPOSED INTEREST INCOME --1 TOTAL RECEIPTS RESERVE SERVICES AND CHARGES FY84 FYBS FY86 TOTAL DISBURSEMENTS ESTIMATE ENDING BALANCE _ 435,601 433,601 ---------- ---------- 437_601 ---------- 437,601 473,601 -- -- --- f -�J - - w, ---------0 JJJ i I 0 217 CITY OF IOWA CITY (�(� FY86 PROPOSED BUDGET --1 PARKING, BOND RESERVE FY84 FYBS FY86 ACTUAL ESTIMATE PROPOSED 453,601 435,601 433,601 ---------- ---------- 437_601 ---------- 437,601 473,601 -- -- --- - - ---------- ---------0 0 0 0 -------- ---------- ---------- O 0 ---------- 455,601 455,601 455,601 amamamaeaa amaamca:ao ca�aamamam 217 BEGINNING BALANCE TOTAL BALANCE INTEREST INCOME TRANSFER FROM OPERATIONS TOTAL RECEIPTS CAPITCALL OUNTLAYCHARGES TRANSFERS TOTAL DISBURSEMENTS ENDING BALANCE CITY OF IOWA CITY FY86 PROPOSED BUDGET W, i I PARKING, RENEWAL & IMPROV RES FY84 FY87 FY86 ACTUAL ESTIMATE PROPOSED 283 77,468 22,468 283 77,468 22,468 6_0,0_00 60,000 60,000 __ 60,000 60,000 60,000 ---------- ---------- 0 ---------- 0 0 -2,813 -97,000 -70,000 0 0 0 -2,817 ---------- -97,000 ---------- -70,000 ---------- 77,468 22,468 32,468 nnasamacsm nvamamcaan avavmmacsm 218 ti 1 .1 W, i I CITY OF IOWA CITY FY86 PROPOSED BUDGET m 1 POLLUTION CONTROL OPERATIONS FY84 FY85 FY86 ACTUAL ESTIMATE PROPOSED BEGINNING BALANCE ---247_064 354,623 BALANCE ---391_358 -- 247,064 -- 391_358 .1TOTAL CHARGES FOR SERVICES t,412,766 1, 439, 768 ---354_625 1,466,523 INTEREST INCOME 22,008 21,201 21,201 SALE OF PARTS 349 0 0 INTERFUND LOAN REPAYMENT 43,600 0 O MISCELLANEOUS -----1,338 720 TOTAL RECEIPTS 14BO,061 -1,461,689 --720 ------- L,488,444 PERSONAL SERVICES -432,996 -455,038 -480,105 COMMODITIES -27,646 -72,895 -72,410 SERVICES AND CHARGES -344,400 -400,973 -422,036 CAPITAL OUTLAY-- 0 -700 -1,500 TRANSFERS -530,,7725 -3_6_8,81_6 TOTAL DISBURSEMENTS - -1,335,767 -1,498,422 _-__5_5_2,_4_35 -1,528,466 14 j1 ENDING BALANCE J 391,338 334,625 314,583 vaaaavmme avmmaomvaa aaasvvvaov _ 1� M f. i i 219 PROGRAM DIVISION STATEMENT FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS PROGRAM: PHYSICAL ENVIRONMENT DIVISION: POLLUTION CONTROL DIVISION PURPOSE: The Pollution Control Division operates and maintains the Pollution Control Plant, 12 lift stations, approximately 155 miles of sanitary sewers plus the storm sewer system and the stormwater detention basins. DIVISION GOAL: The goal of the Pollution Control Division is to provide a comprehensive program for the collection and treatment of wastewater that will assure a safe and healthy environment for the citizens of this area. GENERAL DIVISION OBJECTIVES: 1. To collect and treat all of the wastewater from the community without interruption except for wet weather flows that exceed plant capacity. 2. Clean ten miles of sanitary sewers that have recurring problems. 3. Inspect all of the 30 identified problem spots at least once each week and remove any stoppages observed. NEW DIVISION OBJECTIVES: �. To work with staff and consultants to provide input to the design of a collection and treatment system upgrade. PERFORMANCE MEASUREMENTS: t E t Million gallons treated quarterly Miles of sewers cleaned annually Labor hours spent checking recurring problems (weekly avg.) Hours spent monthly with staff and consultants reviewing plans 6 equipment selection I FY80 FY81 FY82 FY83 FY84 FY85 FY86 695 729 915 807 868 853 850 10 16.3 17.4 15.6 11.1 10 10 65 54 89 67 102 111 100 ___ _-- --- 9 19 19 r� 4 1 � 220 '2 G .l �I DIVISION ANALYSIS: 1. FY83 flow below estimate due to very dry spell last quarter of fiscal year. Flow is presently esti- mated to average about 9.5 M.G.D. 2. We were able to clean more sewers in FY82 due to fewer major repair requirements. 3. Routine checking of known problem areas has proven to be cost effective. We detect potential stoppages before they become severe enough to flood basements. 221 CITY OF IOWA CITY FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 42100 POLLUTION CONTROL OPERATIONS EXPENDITURES: ---------- FV86 BUDGET ---------- FY84 FY83 DEPT ADMIN FINAL �- ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 432,996 433,038 480,910 480,105 _ COMMODITIES 27,646 72,893 73,730 72,410 SERVICES AND CHARGES 344,400 400,973 276,891 422,036 CAPITAL OUTLAY 0 700 0 1,300 TRANSFERS 530,725 568,816 0 552,435 TOTAL 11335,767 1,498,422 831,531 1,528,486 aaaavavmv aaaamamaa aammmaamm mmam easaa avevaavaa RECEIPTS: i FY86 FY84 FYBS ADMIN. ACTUAL ESTIMATE PROPOSAL CHARGES FOR SERVICES 1,412,766 1,439,7158 1, 466, 323 .a INTEREST INCOME 22,008 21,201 21,201 0� i SALE OF PARTS 349 0 O i INTERFUND LOAN REPAYMENT 43,600 0 0 MISCELLANEOUS 1,338 720 720 LA 1, 480, 061 1, 461, 689 1, 488, 444 ri ", I avanaasaa se_nsmmxe mamxsvaam `,tea 1J:•1 r. I 222 i 1 6 TOTAL CITY OF IOWA CITY FY86 OPERATING BUDGET (� EXPENDITURES 42100 POLLUTION CONTROL OPERATIONS PERSONAL SERVICES: TRANSFER TO: FTE BUDGET BOND & INTEREST RES 12,000 --- ------ BOND & INTEREST SINKING 101,921 ABATED GO BONDS 414,314 FY83 FY86 6 RENEWAL & IMPROVEMENT RES 24,000 TOTAL 562,433 CONTROL 2.00 2.00 33,92e a===s==vv SUPT t.00 1.00 34,823 ION CONTRO 1.00 1.00 28,503 ON CONTROL 1.00 1.00 24,506 L. CONTROL 1.00 1.00 23, 141 CONTROL 4.00 4.00 83,820 INTRA -CITY CHARGEBACKS: NT. PLANT 2.00 2.00 41,888 OLL. CONTR 1.00 1.00 13,934 VEHICLE OPERATIONS 20,976 COLLECT[ 1.00 1.00 21,166 VEHICLE REPLACEMENT 10,764 S 10,920 WORD PROCESSING 25 16,000 ADMINISTRATIVE OVERHEAD 160,600 4,273 CBD MAINTENANCE 0 27,1338 20,473 32,555 TOTAL 192,365 SUR-- 2_872 17 00 -1-7--0-0 4807103 vvaa= ca=== aa.a=oc=o CAPITAL OUTLAY: TOXIC GAS METER _ 1,300 TOTAL 1,300 aax=a=ea I 223 CITY OF IOWA CITY FY86 OPERATING BUDGET — I( EXPANDED SERVICE LEVEL REQUEST POLLUTION CONTROL 14210.0 jCOST: $1,500 j APPROVED FOR FUNDING: Yes j DESCRIPTION: t Purchase of a second toxic gas meter as a back-up to our existing meter when its battery is being charged j or when it is sent back to the supplier for recli ration or repair. ! WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? _ When the existing toxic gas meter is out of service for any reason, we have no way of monitoring for unsafe conditions in lift station wet -wells and manholes. Some repair and maintenance projects can't wait until the existing meter is back in working order. It takes two to four weeks to get it recalibrated or re- _ paired. CITY MANAGER'S COMMENT: The risks are too high for people to work where toxic gases may be. a i 224 36 i CITY OF IOWA CITY FY86 PROPOSED BUDGET POLL CON, REIJEW 6 IMPR RES FY84 FY85 FY86 i ACTUAL ESTIMATE PROPOSED - BEGINNING BALANCE 494,100 ---592_086 - -685,028 TOTAL BALANCE ---------- 494.100 39_2,0_86_ -- 685,028 J INTEREST INCOME -- 73.986 68,942 68.942 TRANSFER FROM OPERATIONS 24,000 ---------- 24,000 ---------- 24,000 ---------- TOTAL RECEIPTS 97.986--- 92_942 - --- 92_942 ia. SERVICES AND CHARGES ---------- 0 0 0 TRANSFERS --- 0 0 -------- 0 TOTAL DISBURSEMENTS 0 0 0 ENDING BALANCE o77,970 �sn,086 imsso aasa83,028 aammma ¢� ¢moaea 1.^ I ti � I - i 225 ' CITY OF IOWA CITY FY86 PROPOSED BUDGET POLL CON, BOND 6 INT RES - FY84 FY83 FY86 ACTUAL ESTIMATE PROPOSED _ BEGINNING BALANCE 203,108 248,362 289,894 TOTAL BALANCE ---------- ---------- 203,108 248,362 ---------- 283,894 INTEREST INCOME 31,254 25,332 29,296 TRANSFER FROM OPERATIONS 12,000 12,000 12,000 TOTAL RECEIPTS 43,234 37,332 41,296 - SERVICES AND CHARGES 0 0 0 TRANSFERS 0 ---------- 0 0 ---------- - TOTAL DISBURSEMENTS ---------- 0 0 0 ENDING BALANCE _ 248,362 283,894 327,190 vvaavvanvv vvamsxnan vxayssaavv - �ml i i • W i pl W I OF IOWA CITY iCITY _ POLLFCON,PBONDS&OINTDSINKING i FY84 FY85 FY86 ACTUAL ESTIMATE PROPOSED 'i BEGINNING BALANCE 92,877 110,723 120,160 BALANCE --- 92_377 _ITOTAL INTEREST INCOME 13,471 ---110_723 1.10331 ---120_160 10,447 TRANSFER FROM OPERATIONS 102,840 101,834 101,921 MISCELLANEOUS 0 00 _ "• TOTAL RECEIPTS 118,311 113,183 112,368 SERVICES AND CHARGES 0 0 0 CAPITAL OUTLAY --_100_163 --_103_730 --_100_637 TOTAL DISBURSEMENTS -100,163 -103.730 -100,637 ENDING BALANCE 110,723 120.160 131,891 Maassaanoa aaaamaaaa �J �i I� f� I� • i 227 BEGINNING BALANCE TOTAL BALANCE WATER BALES INTEREST INCOME SALE OF PARTS SALES TAX COLLECTED FOR STATE TRANSFER FROM RESERVES MISCELLANEOUS TOTAL RECEIPTS PERSONAL SERVICES COMMODITIES SERVICES BOUTLAYOE8 TRANSFERS TOTAL DISBURSEMENTS ENDING BALANCE CITY OF IOWA CITY FY86 PROPOSED BUDGET WATER OPERATIONS ACTUAL ESTIMATE -8, 423 61,244 ---------- -8, 423 --_------- 61,244 ---------- 1,7132,388 ---------- 1, 808, 680 3,927 3,783 77.067 42,464 59,874 63,220 150,000 5_ 714 12,000 ---- _ 2,078,970 1,930,147 -7-5-130-9-7--- ---------- 541,699 71,088 -228,315 -766,061 -596,079 -317,666 -219.000 -341,391 -350,017 -27,009, 303 -'---'---- ---17-9-3-57-1-ti --- -- 61,244 76,281 vvasvvaavv vvaaav¢¢¢a 228 FY86 PROPOSED 56,281 56,281 1,966,720 3,783 42,464 63,220 0 3,2200 2,000 2,078,187 -580,889 -215,315 -681, 372 233,300 -267,978 -1,979,074 ---------- 155,414 ¢axa¢¢¢vav i PROGRAM DIVISION STATEMENT FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS PROGRAM: HOME 8 COMMUNITY ENVIRONMENT DIVISION: WATER DIVISION PURPOSE: Operate 13.5 million gallon per day water treatment plant. Maintain and repair the water distribution in system. Read, install and repair water meters and remote readers. Construct water mains subdivisions on a cost reimbursement basis. DIVISION GOAL: Delivery of potable water of approved quality, at established pressures, and in quantities and rates of flow that customers desire. GENERAL MEASUREMENTS: 1. To flush and record all City -owned hydrants to remove sedimentation from the system. 2. To install 500 Outside Remote Readers. 3. To keep meter reading on present schedule, meters are read bi-monthly. 4. To ensure random water samples pass chemical tests. PERFORMANCE MEASUREMENTS: Estimated Projected FY81 FY82 FY83 FY84 FY85 FY86 1. Water pumped (million gal.) 2,037 2,136 2,209 2,342 1,464 2,372 2,420 1,512 1,542 2. No. of hydrants 1,363 1,372 1,411 No. of hydrant flushes 1,581 1,596 1,640 1,694 1,742 1,772 3. No, of outside readers 10,199 11,665 12,681 13,441 13,795 14,295 4. No. meters 12,629 12,774 13,209 13,605 52% 13,900 14,400 52% 52% *% read per month 52i 52% 52% 5. Bacterial samples 660 665 727 692 692 712 6. Main breaks 49 50 46 66* 56 56 DIVISION ANALYSIS: Achievement of the above objectives should be within our reach. Keep productivity up to customers demands. *52% is due to the extra 200 large users that are read monthly. **Extremely cold weather in the month of December, 1983, resulted in a substantial increase in the number of main breaks during FY84. 20 of the 66 main breaks for the fiscal year occurred during December. 229 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS TOTAL RECEIPTS: CITY OF IOWA CITY FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 43100 WATER OPERATIONS WATER SALES INTEREST INCOME SALE OF PARTS SALES TAX COLLECTED FOR TRANSFER FROM RESERVES MISCELLANEOUS ---------- FY86 BUDGET---------- FY84 FY89 DEPT ADMIN FINAL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET 513,097 541,699 570,889 580,889 71,088 228,315 237,515 215,315 766,061 596,079 706,590 681,372 317,666 219.000 210,500 233,500 341,391 350.017 --------- 0 267,978 --------- 2,009,303 1,733,110 --------- 1,725,494 --------- --------- 1,979,054 v ea ¢ccvc¢ vx=cacxxa c¢axacacm xvx¢mcs¢v avmcavmvv FY86 FY84 FY85 ADMIN. ACTUAL ESTIMATE PROPOSAL 1,782,388 1,808.680 1.966, 720 3.927 3,783 3,783 77,067 42,464 42,464 59,874 63,220 63,220 195, 704 12,0000 2, 000 2,000 --------- 2,078,970 --------- 1,930,147 --------- 2,078,187 ¢acxcacros smasxcx¢v cv=a¢avaa CITY OF IOWA CITY FY86 OPERATING BUDGET EXPENDITURES 43100 WATER OPERATIONS PERSONAL SERVICES: FTE BUDGET FY83 FY86 6 3.00 3. 00 48,887 VICE 2.00 2.00 34, 511 ER REPAIR 1.00 1.00 18,421 ER 2.00 2. 00 36,146 SERVICE 1.00 1.00 23,643 3.00 3.00 61,653 3.00 3.00 59,096 - WATER 1.00 1.00 23,630 USTRIBUTIO 1.00 t.00 23,085 FICE 1.00 1. 00 t9,936 1.00 1.00 33,180 NT 1.00 1.00 35,289 2.00 2.00 31,646 TOTAL TRANSFER TO: BOND & INTEREST RESERVE 30,000 RENEWAL & IMPROVEMENT RES 36,000 BOND & INTEREST SINKING 129,124 ABATED GO BONDS 72,854 TOTAL 267,978 INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS 60,900 VEHICLE REPLACEMENT 30,396 WORD PROCESSING 100 ADMINISTRATIVE OVERHEAD 205,603 CBD MAINTENANCE 0 TOTAL a99 o.....no �O CAPITAL OUTLAY: i-2.0-0 -2-2--0-0 580,589 INSTALL OR REPLACE MAINS 149,000 moan= aaaaa amamaasma LABORATORY EQUIPMENT 4,500 WATER METERS 50,000 ROOF REPAIR 30,000 TOTAL 233,500 neaeea¢ae 231 i CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST WATER 14310.0 COST: $10,000 APPROVED FOR FUNDING: Yes DESCRIPTION: Additional funding to permit training of a new Water Superintendent prior to the retirement of the current !� Superintendent. - WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? The current Water Superintendent anticipates retirement near January 1986. It is desirable that a new _ Water Superintendent receive training prior to the retirement of the incumbent due to the nature of the water operations. To accomplish this the following will be done in FY86: 1. Following the retirement of the current Assistant Water Superintendent (on or before July 1985) the position of Assistant Superintendent will be filled by a person qualified for promotion to the position of Water Superintendent. This will require a higher salary level than budgeted for the position of Assistant Water Superintendent. , 2. Following the retirement of the Water Superintendent the trainee will be moved into the position of Superintendent and the Assistant Superintendent position will be filled normally. 3. During the trainee period, the position of Senior Treatment Plant Operator will require a temporary = i salary increase because this position will assume many of the duties normally performed by the Assis- tant Superintendent and will also assist in training this person in water plant operations. CITY MANAGER'S COMMENT: This is the best way to work the replacement of the Water Superintendent. 232 �` CITY OF IOWA CITY I FY86 PROPOSED BUDGET I WATER, DEPR, EXT & IMPR RES ACTUAL ESTIMATE PROPOSED t I-� BEGINNING BALANCE 313,928 258,792 - 0 --------- I TOTAL BALANCE 313_928 ---258_79- ------- -O _ INTEREST INCOME -- 38,864 36,000 26,526 36,000 2,000 36,000 TRANSFER FROM OPERATIONS TOTAL RECEIPTS 62_526 --- 38_000 -^ SERVICES AND CHARGES --94,864 --- CAPITAL OUTLAY TRANSFERS -150,0 0 -321,318 _ ---- -- i ---------- O ---------- TOTAL DISBURSEMENTS --- -150,000 -_ 321,318 0 -------- ENDING BALANCE 258,792 0 38,000 amxanmxxnn ocnaxmamaa axxe�ax�am i J JI I I 233 I BEGINNING BALANCE TOTAL BALANCE INTEREST INCOME TOTAL RECEIPTS SERVICES AND CHARGES TRANSFERS TOTAL DISBURSEMENTS ENDING BALANCE CITY OF IOWA CITY ' OPERERESERVET WASTER, FY84 FY85 FY86 - ACTUAL ESTIMATE PROPOSED 65,652 71,049 76,174 ----76,174 _ ----65,6,2 ----71,049 ---------- ---------- 5,397 ---------- 5,125 5,125 ---------- _ ---------- ---------- 5,125 ---------- -----5_397 0 ---- ----- 0 0 0 0 ---------- ---------- ---------- 71, 049 76,174 81,299 sussssssa se�ssa=ssa ==ssaeas:s .._. Yl rl w ; CITY OF IOWA CITY FY86 PROPOSED BUDGET ('(� - j WATER, BOND & INT RESERVE I FY84 FY85 FY86 ACTUAL ESTIMATE PROPOSED - BEGINNING BALANCE370_139 462_ 666 481_808 --- TOTAL BALANCE -- --- -- 370,139 - INTEREST INCOME ---462,666 62,527 39,142 -481_808 22,692 - TRANSFER FROM OPERATIONS--- 30_000 30,000 30,000 TOTAL RECEIPTS --- 92,527 69,142 ---------- ---------- ---------- 52,692 ---------- SERVICES AND CHARGES 0 0 0 TRANSFERS -------- 0 -50,000 ---_50,000 -' TOTAL DISBURSEMENTS 0 -50,000 -5Q,000 ENDING BALANCE 462,666 481,808 484,500 ' aaaaaaaasa aaaaaasaaa assasaaaaa is I i I _1 I i J 235 I CITY OF IOWA CITY FY86 PROPOSED BUDGET WATER BOND & INT SINKING FY84 FY85 FY86 ACTUAL ESTIMATE PROPOSED BEGINNING BALANCE ---173,595 ---191,383 - TOTAL BALANCE ---137_218 137,218 173,595 --- ---191,383 INTEREST INCOME 25,588 14,733 215_957 18,198 _ TRANSFER FROM OPERATIONS -- ---179_124 ^ TOTAL RECEIPTS ---169_016 -- 230_690 ---197,322 SERVICES AND CHARGES ---194_604 O O -212,902- 0 CAPITAL OUTLAY --_158_227 _170_408 TOTAL DISBURSEMENTS - _158_227 --_212,902 -_ 170,408 ^ ENDING BALANCE 173,595 191,383 218,297 amamaaaaao aaa=a=aoxm ¢aa=aaaaaa i ti i CITY OF IOWA CITY FY86 PROPOSED BUDGET REFUSE COLLECTION OPERATIONS i. I .. s i FY84 ACTUAL FY85 ESTIMATE FYS6 PROPOSED BEGINNING BALANCE 224 O ---------- ---------- TOTAL BALANCE TOTAL ------ -2240 -----_-218 2,772 LICENSES k PERMITS _—_--__-29 433,961 441,Z02 0 575,600 —1/ REFUSE COLLECTION FEES ' INTEREST INCOME CBD MAINT CHARGEBACKS 6,209 6,919 96,190 6,841 0 PROPERTY TAX 82,922 0 MISCELLANEOUS _----- -----'---- ---------- TOTAL RECEIPTS ---- --------- 924062 -- 544_880 ---982_691 PERSONAL SERVICES —237,380 —9,990 —251.984 —3,931 —297,782 —3,145 COMMODITIES SERVICES AND CHARGES 276,460 286,9930 =297-690 TRANSFERS _ -- — TOTAL DISBURSEMENTS _= ___923_1338 ___542_108 _ _958_580 ENDING BALANCE 0 2,772 26,883 I I aoaasaav¢m oo=aav=ama av=a=a==am _1 I Jj J I ~i 'YI I M 1�I 1 I I 237 ■ i PROGRAM DIVISION STATEMENT FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS PROGRAM: HOME 8 COMMUNITY ENVIRONMENT DIVISION: REFUSE COLLECTION DIVISION PURPOSE: Collect solid waste from dwellings of one to•four units on a once per week basis including pickup of bulky _ waste. DIVISION GOAL: To continue to provide service superior to private collection at comparable cost. GENERAL DIVISION OBJECTIVES: Y: 1. To maintain accurate. cost per stop data so that comparisons can be made between City and private collections and to review annually' various other cities who are using private collections to ensure that our service is competitive. ., 2. To continue to provide efficient carry out service for all handicapped and elderly who document need. R� PERFORMANCE MEASUREMENTS: (Projected) (Projected) FY81 FY82 FY83 FY84 FY85 FY86 Refuse Complaints 147 96 76 69 60 60 No. of refuse pickups per week 10,144 10,344 10,420 10,500 No. of Handicap pickups per week" 72 58 56 59 58 58 No. of white goods -bulky items 4,950 5,200 6,074 7,634 1,800 8,105 _ picked up annually Cost per stop of regular refuse .95 .96 1.00 collection service Cost per stop of private collection" 1.25 1.35 Cost per stop of white goods E bulky 1.43 1.57 1.72 items trucks — "The number of handicapped pick ups has dropped due to the availability of elderly housing in complexes which utilize private trash haulers. *"Based on a survey of private haulers operating to the Iowa City area. 238 �` �. J 7 i DIVISION ANALYSIS: r The Division is continuing to provide a superior collection service on a once per ,week basis. This includes the white goods and bulky waste service at no additional cost to the public, and the carryout service to the handicapped and the elderly. In addition, we are providing collection to various City Departments. We are monitoring and updating our eligible properties list so as to keep the revenues due the City accurate. 239 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES TRANSFERS TOTAL RECEIPTS: CITY OF IOWA CITY FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 44100 REFUSE COLLECTION OPERATIONS -- LICENSES 6 PERMITS REFUSE COLLECTION FEES INTEREST INCOME CBD MAINT CHARGEBACKS PROPERTY TAX MISCELLANEOUS 240 i , ---------- FY86 BUDGET ---------- FY84 FY80 DEPT ADMIN FINAL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET 237, 380 231,584 257, 782 2Z7,782 _ 9, 990 3,531 4,145 3,145 276, 4688 2B6,9930 248, 4620 297, 6503 ------- U --------- 523,838 542,108 510,389 558,580 - vv-aea=n= 240 i , FY86 FY84 FY85 ADMIN. ACTUAL ESTIMATE PROPOSAL 29 218 0 433,090 441,752 375,630 961 200 200 6,205 6,515 6,841 2_9255 ------- U --- 524,062 ---------q619 544,880 582,691 ssvaaa�aa caaa-=caa vv-aea=n= 240 i , i i CITY OF IOWA CITY FY86 OPERATING BUDGET EXPENDITURES 44100 REFUSE COLLECTION OPERATIONS PERSONAL SERVICES: TRANSFER TO: FTE --- BUDGET ------ NONE p TOTAL -------- I FY83 FY86 • a�xa�oaaa M. W. I - REFUSE 6.00 6.00 100,118 M. W. I I - REFUSE 4.00 4.00 77,305 WASTE 13,234 **STREET/BANITATION .253 .255 7,8 7 TEMPORARY EMPLOYEES 7,980 OVERT114E 2,060 LONGEVITY INTRA -CITY CHARGEBACKS: 12,807 IPERS HEALTH INSURANCE 11,533 19,319 VEHICLE OPERATIONS VEHICLE REPLACEMENT 94,032 46,740 LIFE/DISABILITY INSUR___ WORD PROCESSING O TOTAL __ 10.75 _____ 10.75 ____1,_46_3 257,782 ADMINISTRATIVE OVERHEAD CBD MAINTENANCE 43,496 0 aaaaa aaaaa ooxx�xxaa TOTAL 184,268 aaasaaaaa CAPITAL OUTLAY: NONE p TOTAL ------- O ea�aaa�a0 *Asst. Supt. -Solid Waste: 50% of FTE is shown here; remainder funded in Landfill Operations. **Street/Sanitation Supt.: 25% of FTE is shown here; remainder funded in Street System Maintenance and Landfill Operations. 241 BEGINNING BALANCE TOTAL BALANCE LICENSES & PERMITS LANDFILL FEES INTEREST INCOME MISCELLANEOUS TOTAL RECEIPTS PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS TOTAL RECEIPTS ENDING BALANCE CITY OF IOWA CITY FY86 PROPOSED BUDGET LANDFILL OPERATIONS FY84 FY83 FY86 ACTUAL ESTIMATE PROPOSED 138,431 ---------- ---------- 336, 157 161,930 ---138,431 -- 336_197 --- ----- 130 0 ---161,930 200 390,273 605,030 619,787 17,0q4 16,467 16,467 1,523 100 100 609,042 621,397 636,534 -169,937 -166,510 -173,049 -15,429 -13,794 -19,712 -149,851 -169,320 -176,723 -55,099 -800000 -303,000 -23,000 -366,000 _23_000 -411,316 -793,824 -- -693,486 336, 137 161,930 102,998 s¢acscseaa traeasaacac axva�¢aaae PROGRAM DIVISION STATEMENT FUND: ENTERPRISE i DEPARTMENT: PUBLIC WORKS PROGRAM: HOME b COMMUNITY ENVIRONMENT DIVISION: LANDFILL DIVISION PURPOSE: The Landfill Division is responsible for the disposal of all solid waste in Johnson County and all sur- rounding communities. DIVISION GOAL: To operate a state approved sanitary landfill as a self-sustaining utility in which user charges equal cost of operations. GENERAL DIVISION OBJECTIVES: 1. To ensure revenues equal or slightly exceed expenses. 2. To operate landfill in compliance with state landfill regulations. 3. To complete construction of the leachate control project. PERFORMANCE MEASUREMENTS: iance th all ents ofntherdivision DepartmentaoflWater, Airto tandeWaste Management. ntthe andfill in Measurement olftthis ccoomlplianceishould be evaluated by reviewing reports of periodic state inspections. •The unusually high tonnage in FY84 is due to the high number of buildings demolished that year. DIVISION ANALYSIS: 243 (Projected) (Projected) FY82 FY83 FY84 FY85 FY86 1. Tons of Refuse 69,291 64,654 81,900• 68,500 69,800 2. Revenue - $ 452,421 373,204 609,043 513,750 523,500 3. Budget - t 320,201 390,993 409,534 433,601 463,611 4. Cost of Excavation - i -0- 200,000 -0- -0- 280,000 •The unusually high tonnage in FY84 is due to the high number of buildings demolished that year. DIVISION ANALYSIS: 243 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS TOTAL RECEIPTS: LICENSES h PERMITS LANDFILL FEES INTEREST INCOME MISCELLANEOUS CITY OF IOWA CITY FY86 OPERAT114G BUDGET RECEIPTS AND EXPENDITURES SUMMARY 45100 LANDFILL OPERATIONS 244 ---------- FY86 BUDGET---------- FY84 FY86 DEPT ADMIN FINAL — ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET 165,937 166,510 173,049 173,049 15,429 13,794 15,557 15,712 149,851 169,520 138.801 176,725 55,099 80, 000 125,155 305,000 25,000 --------- 366,000 --------- 0 25,000 _ 411,316 795,824 --------- 452.562 --------- --------- 695.486 o�aaaaasa �-eaaeosa aaoacaaaa c-aaaoaa� �aasaoaa- •-. FY86 - FY84 FYBS ADMIN. ACTUAL ESTIMATE PROPOSAL i 150 O 200.. 590,273 605,030 619,787 17,094 16,467 16,467 1,525 100 100 --------- --------- --------- �{ av609#042 a-621_597 a=636,554 i 244 CITY OF IOWA CITY FY86 EXPENDITURES GET 45100 LANDFILL OPERATIONS PERSONAL SERVICES: FTE BUDGET FY85 FY86 6 .50 .50 13.234 1. 255 1: 25 27, 857 3.00 3.00 57.625 2.00 2:00 34.592 3,780 1.236 1,256 -10,115 7.823 10,392 6.73 6.75 173.049 ....a .M... au.....s TOTAL TRANSFER TO: LAND ACQUISITION RESERVE 25.000 TOTAL 25.000 INTRA -CITY CHAROEBACKS: VEHICLE OPERATIONS 74.649 VEHICLE REPLACEMENT 52.740 WORD PROCESSING 35.640 TOTAL 163.034 CAPITAL OUTLAY: EXCAVATION TOTAL 30_5.00_0 305.000 *Asst. Supt. -Solid Waste: 50% of FTE is shown here; remainder funded in Refuse Collection Operations. **Street/Sanitation Supt.: 25% of FTE is shown here; remainder funded in Street System Maintenance and Refuse Collection Operations. 245 CITY OF IOWA CITY FY86 PROPOSED BUDGET LANDFILL, LAND ACOUIS RESERVE FY84 FY80 FY86 - ACTUAL ESTIMATE PROPOSED 444[[[ s 132,273 168,437 204,192 y BEOINNINO BALANCE ---------- ---------- ---------- 204,192 204,192 TOTAL BALANCE ---168_437 -- ---132_273 _ INTEREST INCOME TRANSFER FROM OPERATIONS -_-_11,164 20,000 20,000 20,000 TOTAL DISBURSEMENTS --- 36_164 ----10700 30,700 - --10700 30,700 ^ ENDING BALANCE 168,437 204,192 239,947 111 aaasmamaaa sasaaaeaaa amsasaaaaa — -i I I 1 r_1 W ' j j j .r it j ! 246 BEGINNING BALANCE TOTAL BALANCE STATE GRANTS FEDERAL GRANTS INTEREST INCOME BUILDING RENTALS SALE OF VEHICLES FARM RECEIPTS FLOWAGE FEE PROPERTY TAX MISCELLANEOUS TOTAL RECEIPTS PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES TRANSFERSUTLAY TOTAL DISBURSEMENTS ENDING BALANCE CITY OF IOWA CITY FY86 PROPOSED BUDGET AIRPORT OPERATIONS FY84 ACTUAL 51000 5,000 653 0 1,613 43,196 14,000 2,707 109,186 81701 ---------- 180,030 -33o265 -23,907 -76,411 -21,950 -155,535 29, 523 mossaascva 247 FY85 ESTIMATE 29,523 29,323 0 0 1. 000 46, 104 61000 13,500 2,4682 72,590 2,018 143,094 -36,607 -33,210 -64,100 -19,500 -20, 000 -173.417 O amsysasa=a FY86 PROPOSED O 0 0 10000 74,104 13,500 2,682 99, 5500 191,133 -39,568 -30,780 -79,785 -3,000 -38,000 -191,133 O sascs�xcv- PROGRAM DIVISION STATEMENT FUND: ENTERPRISE DEPARTMENT: AIRPORT PROGRAM: HOME b COMMUNITY ENVIRONMENT UNIT: AIRPORT COMMISSION DIVISION PURPOSE: The Iowa City Municipal Airport Connission formulates Airport policy and provides general direction to the Airport Manager to carry out commission policies. DIVISION GOAL: To serve the citizens, industries and institutions of Iowa City and surrounding areas who use the facility; to maintain and improve the facility as required to keep it a safe and viable part of the state and national system of airports for general aviation. DIVISION OBJECTIVES: 1. Completion of proposal project to regain funding status. 2. Proceed with development of runway 06/24 to primary runway status. 3. Remove obstructions in runway clear zones. 4. Upgrade runway surfaces. 5. Upgrade airport lighting and approaches through state matching funds. 6. Construct additional corporate hangar. 7. Monitor demand for additional hangars. 8. Add additional aircraft parking in terminal area. 9. Taxiway lighting through IDOT grants. DIVISION ANALYSIS: The specific objectives listed above are what the Commission feels are most important at this time. The objectives may be modified by data and recommendations that may result from the annual update of the Master Plan Study, and public input thereto. 248 FY86 OPERATING ;36DGET RECEIPTS AND EXPENDITURES SUMMARY 46100 AIRPORT OPERATIONS EXPENDITURES: RECEIPTS: ---------- FY86 BUDGET ---------- FY84 ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES COMMODITIES 33,265 36,607 391568 39,568 SERVICES AND CHARGES 23,907 76,411 33,210 64,100 31,370 80,512 30,780 79,785 CAPITAL OUTLAY TRANSFERS 21,952 19,500 58,000 3,000 14,000 0 20,000 0 38,000 TOTAL 2.682 99,347 MISCELLANEOUS 20_9,_430 19_1,133_ 500 ca1=9=535 --173,41_7 a _ a O a RECEIPTS: 249 FY84 FY83 ADMIN. ACTUAL ESTIMATE PROPOSAL STATE GRANTS INTEREST INCOME BUILDING RENTALS 1, 615 43,196 1, 000 46,104 1, 000 SALE OF VEHICLES 74,104 FARM RECEIPTS FLOWAGE FEE 14,000 13.900 13,500 PROPERTY TAX 2,707 109,186 2,682 72.590 2.682 99,347 MISCELLANEOUS 8.701 --------- 2,018 --------- 500 180,058 143, 1394 --------- 191,133 -acacscac co_acacas oaaa�asac 249 CITY OF IOWA CITY FY86 OPERATING BUDGET 46100 AIRPORT OPERATIONS PERSONAL SERVICES: TRANSFER TO: - FTE BUDGET ABATED GO BONDS __ 38-000 TOTAL 38.000 I FY65 FY86 • aeeeavaaa — AIRPORT MANAGER 1.00 1.00 29.500 4.100 - TEMPORARY EMPLOYEES 200 - LONGEVITY 2� 386 FICA IPERS 1.236 HEALTH INSURANCE 1.915 231 INTRA -CITY CHARGEBACKS: r LIFE/DISABILITY INSUR TOTAL 1.00 1.00 39.568 VEHICLE OPERATIONS VEHICLE REPLACEMENT 4.500 11.142 WORD PROCESSING 400 - ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 TOTAL 16.042 - i•i CAPITAL OUTLAY: ROOF REPAIR 31000 TOTAL 3.000 s.a 250 t i �(AV CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST ! AIRPORT 04610.0 COST: $45,000 APPROVED FOR FUNDING: No DESCRIPTION: Aircraft Parking Ramp. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNOED? Additional aircraft parking ramp is needed on the west side of the airport terminal building to accommodate the increased use of the airport by corporate cabin class aircraft. Because of increased use of the airport by corporate cabin class aircraft, the ramp is becoming very J crowded with the larger type of aircraft and it is becoming a real safety issue. =.J i 1 I i 251 BEGINNING BALANCE TOTAL BALANCE STATE GRANTS INTEREST INCOME TOTAL RECEIPTS SERVICES AND CHARGES TRANSFERS TOTAL DISBURSEMENTS ENDING BALANCE 1 2 _ CITY OF IOWA CITY FY86 PROPOSED BUDGET AIRPORT, CAPITAL IMPR RES FY84 FY85 FY86 ACTUAL ESTIMATE PROPOSED 113,828 ---------- 122,940 ---------- 13,940 113, 828 ---------0 122, 940 ---------� ---------- 135,540 --------- 9, 112 ---------- 12,600 13,8930 9,112 ---------- ----12_600 13,893 0 O --------- - ---------- ---------- 0 ---------- 122,940 133,340 149,433 a�aa�aasa� woaaoxasa =aa:awaaa� 252 1 BEGINNING BALANCE TOTAL BALANCE TOTAL RECEIPTS PERSONAL SERVICES COMMODITIES CAPITAL OUTLAYHARGES TRANSFERS TOTAL DISBURSEMENTS ENDING BALANCE CITY OF IOWA CITY FY86 PROPOSED BUDGET TRANSIT OPERATIONS FY84 FY85 FY86 ACTUAL ESTIMATE PROPOSED 24,798 90.199 0 ---------- ---------- 24,798 ---------- 90,199 0 ---------- ---------- 785, 341 ---------- 797. 350 996.688 15,327 30,500 22.832 229,320 127,330 70,552 187,569 234,597 123.191 13,138 2,000 0 281,869 240.451 67,072 293,313 354, 653 427.085 132.021 159. 991 346,398 3,602 1.000 1.000 ---------- 1,941,700 ----------------- i. 947.:.72 2 054, 818 -1.024.365 ---1-,-0-9-6-,-0-4-5 -i, 136, 071 -7.936 -8,983 -17,205 -704.429 -799,183 -849,742 -278 -10,145 -1.800 -139,291 715 -50,000 -1.576,299 ---------- __-123, -2.038,071 ---------- -2,054,818 ---------- 90. 199 0 0 misnnmmma. mamoaavmam ooamacasam 253 1 PROGRAM DIVISION STATEMENT _ FUND: ENTERPRISE DEPARTMENT: CITY MANAGER PROGRAM: HOME 3 COMMUNITY ENVIRONMENT DIVISION: PUBLIC TRANSIT DIVISION PURPOSE: _ The Public Transit Division operates City buses on fixed routes and schedules, providing service within three blocks Cabfforlresidences in Iowa specialized transportation for addition, theelderlyands handicapped. ion acts with Johnson County SEATS - DIVISION GOAL: Within the scope of operations approved by the City Council, to maximize transit ridership by providing the _ highest possible "level of service" to the community. �. GENERAL DIVISION OBJECTIVES: 1. To continue ridership at 2.4 million passengers in FY86. 2. To exceed a minimum revenue/expense ratio of .40 as established by Codncil policy for the entire year by _ reducing expenses and increasing productivity. 3. To work with Equipment Division to maintain bus maintenance costs at the FY85 level. NEW DIVISION OBJECTIVES: FI 1. Start and substantially complete a Comprehensive Operational Analysis for I.C.T. 2. Computerize operations data. 3. Rehabilitation of six (6) transit coaches or purchase six (6) transit coaches, if the grant �. is approved. r. 4. Establish an internship program in marketing with the University of Iowa. PERFORMANCE MEASUREMENTS: Proj, Proj. FY81 FY82 FY83 FY84 FY85 FY86 1. No. of passenger boardings (millions 2.106 122.9 2.420 158.7 2.470 163.4 2.400 164.4 2.400 164.0 2.400 164.0 2. No. of evening passengers (thousands; (thousands) 198.4 231.0 213.8 234.6 234.0 234.0 ' 3. No. of Saturday passengers 759.7 759.0 757.0 781.1 781.0 781.0 _ 4. 5. No. of revenue miles (thousands) Passengers per revenue -mile 2.77 3.20 3.26 0.47 3.08 0.43 3.08 0.43 3.08 0.43 6. Revenue/expense ratio 0.43 0.43 jI ki 1 @ 254 Proj. Proj. FY81 FY82 FY83 FY84 FY85 FY86 7. Average No. missed trips per month N/A N/A 2.5 6.67 2.5 2.5 8. Complaints per 100,000 trips 8.0 7.0 4.5 4.0 5.0 5.0 9. Accidents per 100,000 miles 5.0 6.9 6.9 5.13 5.0 5.0 DIVISION ANALYSIS: Changes in City Council priorities, federal regulations, and cuts in federal and state funding, may neces- sitate major revisions in our Transit program. In addition, Transit may find it difficult to meet ridership demands due to limited resources. Total ridership for FY86 is projected to remain stable. The revenue/expense ratio and the passengers per revenue mile for these fiscal years are projected to remain stable in FY86. But the revenue/expense ratio is projected to remain above the .40 level established by the City Council. Probable causes for this stability in ridership are a larger number of student apartments in the downtown area; a larger number of people using the downtown parking ramps; and a number of people moving into areas not presently served by ICT. Living downtown allows students to either walk to class or walk to the transit interchange to use CAMBIIS. The substantial increase in the average number of missed trips during FY84 is due primarily to the harshness of winter as compared to FY83. The acduisition of new coaches and resulting availability of additional spares should allow for a reduction in the average number of missed trips in FY85 and beyond. 255 v m CITY OF IOWA CITY FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 47100 TRANSIT OPERATIONS EXPENDITURES: _____ __ -- FYB6 BUDGET---------- FY84 FY84 FY85 DEPT ADMIN FINAL ESTIMATE ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 1.024.365 1,096,045 1.138,271 1.136.071 COMMODITIES 7,936 8,983 23,104 17,205 SERVICES AND CHARGES 704,429 799,183 783,141 849,742 CAPITAL OUTLAY 278 10,145 4,680 1,800 TRANSFERS 139,291 123,715 0 ------- ---50_000 TOTAL -- 1,876,299 2,038,071 1,949,196 2,054.8t8 3,602 ==...=.a. acavcacaa vc.c..... scam. =.=. saacscmca RECEIPTS: FY86 FY84 FY85 ADMIN. ACTUAL ESTIMATE PROPOSAL CHARGES FOR SERVICES 785,341 797,350 996,688 LOCAL GOVERNMENTAL AGEIJC 15,327 30,500 22,832 STATE GRANTS 229.320 127,330 70,552 FEDERAL GRANTS 187,569 234,597 123,191 INTEREST INCOME 13,138 2,000 0 FEDERAL REVENUE SHARING 281,869 240,451 67,072 PROPERTY TAX 293,513 354,653 427,085 TRANSIT LEVY 132,021 1591991 346,398 MISCELLANEOUS 3,602 1,000 --------- 1,000 --------- --------- 1,941,700 1,947,872 2,054,818 =.....0.0 =a=..a=on s=as=s== i;F CITY OF I014A CITY FY86 EXPENDITURESOGET 47100 TRANSIT OPERATIONS PERSONAL SERVICES: FTE BUDGET FY85 FY86 f 1.00 1.00 23,689 1.00 1.00 23,367 1.00 1.00 18, a21 23.003 00 411.453 1.00 1.00 34,102 1.00 1. 00 18,705 (PT117. . 25 17. 25 293,704 (PT$ .75 75 13,477 (PT) 2.25 2.25 34,231 37,200 39,000 31936 67,248 51.364 58,190 6,164 TOTAL 48 25 413.25 1,136.071 ....= v.aa. vena= ... = 257 v TRANSFER TO: TRANSIT SYSTEM REPLACEMENT _50,_000 TOTAL 50,000 INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS 679,736 VEHICLE REPLACEMENT 2.412 WORD PROCESSING 2.200 ADMINISTRATIVE COVERHEAD 0 TOTAL 684,348 vnv===m=v CAPITAL OUTLAY: 1 MOBILE RADIO TOTAL 11800 1,800 i CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST PUBLIC TRANSIT /4710.0 COST: $1,600 APPROVED FOR FUNDING: No DESCRIPTION: VCR/monitor. WHY SHOULD.THIS EXPANDED SERVICE LEVEL BE FUNDED? Iowa City Transit has purchased a pre-employment selection tape from Seattle Metro. The size of the Seattle tape is not compatible with present City equipment. In addition, this tape will be used at the transit facility. Thus, it would be helpful to have a unit located at our facility. This ESL will not cause an increase in authorized positions or salary cost. 258 CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST PUBLIC TRANSIT /4710.0 COST: $125 APPROVED FOR FUNDING: No DESCRIPTION: Slide projector. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? Iowa City Transit is planning to develop an educational program for sixth grade students in Iowa City. Many of these students will use the bus system for the first time when they enter junior high school. This program will help them become familiar with Iowa City Transit. This should assist us in building a future constituency and help make it easier for these students to ride the bus for the first time. This ESL will not cause an increase in authorized positions or salary costs. 259 CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST PUBLIC TRANSIT 04710.0 COST: $1,800 APPROVED FOR FINDING: No DESCRIPTION: One portable radio WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? At present. Iowa City Transit has only one extra portable radio. This radio must remain in the building for the PM Operations Supervisor. The PH Operations Supervisor is alone in the building most of his shift. Thus, if he needs to take care of business in other parts of the building, he needs to have the mobile radio with him in case a driver.calls. This makes it difficult for the Manager to occasionally monitor transit activities while not at work. This radio would be utilized to allow the Manager to monitor transit during times away from the office. This ESL will not cause an increase in authorized positions or salary cost. 260 BEGINNING BALANCE TOTAL BALANCE INTEREST INCOME TRANSFER FROM OPERATIONS MISCELLANEOUS TOTAL RECEIPTS TRANSFERS TOTAL ENDING BALANCE CITY OF I014A CITY FY86 PROPOSED BUDGET TRANSIT REPLACEMENT RES "J FY84 FY83 FY86 ' ACTUAL ESTIMATE PROPOSED 365,138 i87,328 46,821 ----46_821 ---365_138 13,681 ---187,328 51000 5,000 13q,2910 t23,713 30,000 0,0000 0 ---------- 152,972 ---------- 128,715 ---------- 55,000 ---------- ---------- -330,782 ---------- -269,222 0 ---------- ---------- -_ 330,782 ---------- ---------- -269,222 0 ---------- 187,328 46,821 101,821 mmmmmmmmmm mmmcmmamam scscsmamat 261 CITY OF IOWA CITY FY86 PROPOSED BUDGET - DEBT SERVICE FY84 FYSS FV86 ACTUAL ESTIMATE PROPOSED BEGINNING BALANCE 600,258 529,673 221,430 TOTAL BALANCE ---------- 600,25H ---------- ---------- 529,673 ----- ---------- 221,430 - PROPERTY TAX 1,373,276 ----- 1,626,935 ---------- 1,872,145 INTEREST INCOME 118,679 70,000 45,000 '�. TRANSFER FROM ENTERPRISE FUND 498,260 559,022 525,368 -- ' MISCELLANEOUS 20 0 0 TOTAL RECEIPTS -1_990_235 2_255,957 SERVICES AND CHARGES -7 - -110,000 -2,442_513 0 CAPITAL OUTLAY -2,060,813 -2,454,200 -2,587,525 TRANSFERS O 0 0 _ TOTAL DISBURSEMENTS --------- - _2_060,820 ---------- -2,564,200 ---------- -2,587,525 ENDING BALANCE 329,673 221,430 76,4t8 asacamaxax avxvacacam aaaxamaxv� I J 262 9 g I CITY IIF MMA I;IlY FY86 OPERATINO 14I100F.T DEBT SERVICE. FUND SUMMARY IIF' EXPENDITURES GENERALOBLIOAFION DATE OF ISSUE- - AMOHN7 0117SIANDIND ISSUED _LUL Ir 1985 --- DUE FY06 PRINCIPAL. INTEREST --- - -`- --- _ STREETS IMPROVEMENTS JON '77 3xO159000 I9300r000 325x000 56x225 STREET IMPROVEMENIS i *SEWER CONSTRUCTION SEP '78 29250x000 19200x000 3009000 57r0OO -, STREET IMPROVEMENTS i *SEWER CONSTRUCTION MAY '79 5r500r000 39500x000 500x000 184000 STREET IMPROVEMENTS 1 *SEVER CONSTRUCTION BEP 100 2,570000 2r000r000 200POOO 17.99200 _. MULTI-PURPOSE DEC '82 ?x7009000 2x5009000 250r0OO 201x600 **MULTI-PURPOSE SPRING '85 51000FOOO 5r00091100 0 381r500 ---------- --------- --------- TOTAL IAIr200r000 19575x000 1rO12917.5 ry • aeessaaaas aeaaeaeaa sazsezazs I ' * THESE BOND ISSUES ARE ARATED BY REVENUE FUNDS. ** THIS IS A PRELIMINARY ESIIMATE FOR USE IN PREPARING THE. FY06 OPERA71NO RODOEI'. 9 g I CITY OF IOWA CITY V '` _ FY86 PROPOSED BUDGET M TRUST & AGENCY, PENS & RETIRE J i ' FY84 FY85 FY86 I, ACTUAL ESTIMATE PROPOSED I BEGINNING BALANCE--- 72,171 8,189 i TOTAL BALANCE ----17,099 72,171 17,099 ---- 8,189 _ PROPERTY TAX UNIVERSITY FIRE CONTRACT 560,676 81.904 676,000 87,557 692,810 INTEREST INCOME MISCELLANEOUS _ i---- TOTAL RECEIPTS -6,282 649,817 767,409 763,467 PERSONAL SERVICES ---------- -877 O ---------- SERVICES AND CHARGES TRANSFERS -42,141 -60,000 -60,000 -6__61,_871 -716,_31_9 -__711,6_5_6 N TOTAL DISBURSEMENTS -704,889' -77_6,_319 _ -771,6_56 _____ __ ENDING BALANCE J 17,099 81189 0 oaacaasaaa aamsaaaasa sasaaaaoa 1^ h 264 I CITY OF IOWA CITY FY86 OPERATING BUDGET TRUST I AGENCY FUND SUMMARY OF EXPENDITURES EMPLOYEE BENEFIT COSTS BUDGETED 1N ACTUAL ES'I'1MA'IF BUDGET TRUST Y AGENCY FUND FY84 FY85 FY96 POLICE I FIRE PENSION I RE1'1REMENY { 662.748 { 716.319 { 711.656 WORKER'S COMPENSATION 29000 35x000 35.000 UNEMPLOYMENTINSURANCE 12x440 20.000 20.000 POLICE i FIRE RETIREMENI SYSIEM EXPENSE. 0 51000 5r000 TOTAL 1RUST I AGENCY FUND BENEFITS { 704POSO f 776x319 { 771.656 ccceaavcc ccavaaaca vaacaasaa EMPLOYEE BENEFIT COSTS BUDOFI ED IN GENERAL FUND FICA { 290.223 { 302.376 6 320r148 IPERS 183.363 198.814 2069117 HEALTH. L1FE1 I DISABILITY INS 351x910 -- 386.141 -- _503.566 - TOTAL GENERAL FUND BENEF'11S f 825x496 { 807r331 {Ir029PS31 avcavooca ccaeaaaaa wave avova EMPLOYER'S CONTRIBUTION RATES POLICE R€TIREMENT % 23,209 X 21.019 X 18.915 FIRE RETIREMENT 31.862 32.088 30.895 FICA 6.700 7.000 7.100 IPERS 5.750 5.750 5.750 POLICE I FIRE RETIREMENT - CONIRIBUTION RATE IS SET BY THE ANNUAL ACI'UARY BTUIIY THINE (IN THE RE1'IREMEN'T SYSTEMS. FICA - JANUARY It 19859 THE RATE CHANGED FROM 7.0% TO 7.05X. AND THE MAXIMUM SALARY ROHE FROM {37.000 TO 1139.500. THEN ON JANUARY 19 19861 THE RATE CHANUES FROM 7.05X 10 7.15% AND THE MAXIMUM SALARY RISES FROM $399500 TO $429000. IPERS - THE RATE REMAINS AT 5.75X1 JANUARY it 19069 'IHF. MAXIMUM SALARY GOES IIP FROM {21.000 TO {22.000. 265 36, BEGINNING BALANCE TOTAL BALANCE ROAD USE TAX INTEREST INCOME TOTAL RECEIPTS SERVICES AND CHARGES TRANSFERS TOTAL DISBURSEMENTS ENDING BALANCE CITY OF IOWA CITY FYB6ROADPUSEDTA%DGET FY84 FY85 FY86 ACTUAL ESTIMATE PROPOSED 200,471 293,143 92,909 ---------- 200,471 ---------- 293,143 ---------- 92,909 --------- ---------- ---------- 1,573,456 1,573,456 ---------- 1,641,510 t,641,510 15,640 51000 51000 ---------- ------- 1, 589, 096 ---------- 1,646,310 ---------- 1,646,510 ---------- ---------- O 0 0 -1,496,424 -1,846,744 -1,739,419 ---1-,-73--9-,-4-1-9 -1, -49-67-42-4 ---------- -1, 846, 744 ---------- ---------- 293,143 92,909 0 mmvmmmmmmm vmmmmmmmmm mmasamvmmm 266 050 CITY OF IOWA CITY FY86 OPERATING RUDOF.T ROAD USE TAX ACTUAL ESTIMATE' BUDGET FY84 FY85 FY86 - BEGINNING BALANCE 2009471 $-- $2939143 -- ►-- 92x909 - RECEIPTS: ROAD USE TAX 119573x456 $196419510 $1-6419510 INTEREST INCOME 159640 --------- 59000 --------- 59000 --------- TOTAL RECEIPTS SIP5899096 $19-6469S10 $19646x510 I EXPENDITURESI f{ OPERATING EXPENDITURES: i E TRAFFIC ENGINEERING ► 3729074 f 5ISr24V $ 502x268 STREET SYSTEM MAINTENANCE 1-124050 1-3319507. 1x1949151 TOTAL OPERATING $19496r424 $1-8469744 $196969419 RA CAPITAL IMPROVEMENTSS BRADFORD/IST AVE SIGNALS $ 0 $ 0 $ 199000 / �`. i KIRKWOOD/DODGE SIGNALS 0 0 209000 FOSTER RD -EXTRA WIDTH PAVING 0 0 49000 TOTAL CAPITAL IMPROVEMENTS $ 0 $ 0 --------- $ 439000 --------- i--------- TOTAL EXPENOITUREB 11-496-424 $1-8469744 $1-7399419 j ENDING BALANCE ► 293PI43 f 92r909 $ 0 � sevaavvaa vavvevava ae:aeeeavv ? 267 I BEGINNING BALANCE TOTAL SPLAMCS FEDERAL REVENUE SHARING INTEREST INCOME TOTAL RECEIPTS SERVICES AND CHARGES TRANSFERS TOTAL DISBURSEMENTS ENDING BALANCE CITY OF I014A CITY FY86 PROPOSED BUDGET FEDERAL REVENUE SHARING FY84 ACTUAL 81,315 583, 142 13,926 599_068 --- -443 -44_3 9 _6,69 -437,142 ---------- 243,241 ammmmoamm 268 FY83 ESTIMATE 243,241 243_241 -- 063,718 16,000 579,718 --- -500 -851,094 ---------- -851,394 ---------- -28,635 mamssmaama FY86 PROPOSED -28,635 _28_635 --- 363,718 16,000 579_718 --- -500 -242,362 --242,862 308, 221 vasaammamm 13 i CITY OF IOWA CITY FYB6 OPERATING BUDOFT FEDERAL REVENUE SHARING ACTUAL ESTIMATE BUDGET FY84 FY65 FY86 BEGINNING BALANCE RECEIPTS: FEDERAL REVENUE SHARING INTEREST INCOME TOTAL RECEIPTS EXPENDITURES: GENERAL GOVERNMENT OPERATIONSI AUDIT EXPENSES f TRANSFERS1 AID TO AGENCIES MICRO -COMPUTERS PURCHASE PATROL VEHICLES i EOUIPMF.NT TRANSIT SUBSIDY TOTAL OPERATING CAPITAL IMPROVEMENTSi KIRKWOOD CIRCLE IMPROVEMENTS f SHAMROCK/ARBOR STORM SEWER TOTAL CAPITAL IMPROVEMENTS TOTAL EXPENDITURES ENDING BALANCE 269 f ---81x315- t- 243x241- t 28-635 ---- f 583x147. t 563018 f 563x718 15026 16x000 16x000 ---------- ---------- ---------- f- 599-068- f--579-718- f- ---- 8- 443 f 500 f 500 S 154r830 f 1660943 t 175-290 0 509000 0 0 1580100 0 281#869 240r451 679072 ---------- ---------- ---------- I 437x142 t 615x994 I 242x862 ---------- ---------- ---------- 0 f 27x600 f 0 --------o- --208-000- ---------- 0 6 2359600 f 0 ---------- ---------- ---------- 6 437x142 I 651x594 f 242.9862 ---------- ---------- ---------- f 243x241 / -28x635 f 3089221 O@@Q@@@@@O Q@@Q@@@@C@ Q@QQ@@@pQ@ 3� CITY OF IOWA CITY FY86 PROPOSED BUDGET JCCOG 270 FY84 FYSS FY86 ACTUAL ESTIMATE PROPOSED BEGINNING BALANCE 43,687 99.890 84,991 TOTAL BALANCE 43,687 687 33_ 890 ---- 94_991 ---- ---- 0 0 0 LOCAL GOVERNMENTAL AGENCIES 47,444 49,241 33,689 FEDERAL GRANTS 30,786 27,300 27,300 INTEREST INCOME PROPERTY TAX 739 70,34882 0 73 0 77,390 MISCELLANEOUS ---------- 100 ---------- ---------- TOTAL RECEIPTS 149,899 130,003 ---------- 138,788 ---------- PERSONAL SERVICES ---------- -107,048 -116,697 -122,018 COMMODITIES -799 -1,163 -1,010 SERVICES AND CHARGES -29_6911 -33,0400 -37,0366 CAPITAL OUTLAY 0 0 TRANSFERS 0 ---------- ---------- ---------- TOTAL DISBURSEMENTS -137,696 -130,902 -160,084 ENDING BALANCE 88,890 34,991 33,698 osa=ma=aam mmmvsvamma aa=aaammmm 270 PROGRAM DIVISION STATEMENT FUND: INTERGOVERNMENTAL DEPARTMENT: PLANNING b PROGRAM DEVELOPMENT PROGRAM: JOHNSON COUNTY COUNCIL OF GOVERNMENTS DIVISION: ADMINISTRATION DIVISION PURPOSE: — To provide administrative direction and support to the staff of the Johnson County Council of Governments and to coordinate the efforts of the staff in providing support to member agencies. DIVISION GOALS: �- To provide an effective and efficient level of management in the support and completion of established objectives and to ensure a high level of staff support to member agencies in the provision of services. GENERAL DIVISION OBJECTIVES: _ 'the divisions within the department by the appropriate 1. To provide an administrative level of support to allocation of staff resources. 2. To ensure the timely completion of the divisions' objectives and individuals' work assignments. PERFORMANCE MEASUREMENTS: l Weekly with division heads led to es lsre ssignment or coordnation meetings staff activities will be made naweekly basis as probemaidentified "! 2. Long-term projects will be monitored quarterly and short-term projects will be monitored as .frequently 1 as is necessary to ensure that projects and work assignments are completed on schedule. 3. Overall performance shall be measured by the performance and completion of the division's objectives. ` DIVISION ANALYSIS: None. i e EXPENDITURES: PERSONAL SERVICES C01 140DITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS TOTAL RECEIPTS: CITY OF I014A CITY FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 55110 JCCOG ADMINISTRATION LOCAL GOVERNMENTAL AGENC FEDERAL GRANTS INTEREST INCOME PROPERTY TAX MISCELLANEOUS NOTE: This is a summary of all JCCOG (5511.0, 5512.0, 5513.0, 5515.0) receipts. 272 M� ---------- FY86 BUDGET ---------- FY84 FY85 DEPT ADMIN FINAL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET 16,533 18,9B3 18,374 18,374 107 275 275 275 12,519e 13, 8807 14,4840 14,486 Is 150,003 158,788 0 O 0 --------- 0 0 --------- 29,337 33#147 --------- 33,333 --------- --------- 33,335 meamacmaa acacaaccm maamavava aaaaccama caaaacaca NOTE: This is a summary of all JCCOG (5511.0, 5512.0, 5513.0, 5515.0) receipts. 272 M� FY86 FY84 FY85 ADMIN. ACTUAL ESTIMATE PROPOSAL 47,444 49,241 33,68q 304786 27,300 27,500 739 O O 70,348 73, 162 77, 599 100 0 ------582 149,899 150,003 158,788 vvaasvm:a acscoaocm aaaavcaaa NOTE: This is a summary of all JCCOG (5511.0, 5512.0, 5513.0, 5515.0) receipts. 272 M� CITY OF IOWA CITY FY86 OPERATING BUDGET EXPENDITURES 33110 JCCOG ADMINISTRATION PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE =- O --- ------ ------- FY85 FY86 0 TOTAL 0 vamocQav— PPD .20 . .20 0 7, 944 - INUTES (PT) .08 .08 1,03372178 115 11091 INTRA -CITY CHARGEBACKS: - 1,101 VEHICLE OPERATIONS 01- R ..-•R 23 VEHICLE REPLACEMENT 0 ----- -------------- WORD PROCESSING 343 - .38 .58 18,574 ADMINISTRATIVE OVERHEAD 0 ivaaa vvavm mvvammam CBD MAINTENANCE 0 TOTAL 343 - CAPITAL OUTLAY: NONE 0 TOTAL --------0 aevem�ar^� TOTAL *Technical Assistant PPD: 20% of FTE is shown here; remainder funded in Urban Planning & Development and JCCOG Rural Planning. **PPD Director: 20% of HE is shown here; remainder funded in PPD Admin. and CDBG Metro Entitlement. ***Admin. Sec. -PPD: 10% of FTE is shown here; remainder funded in PPD Admin.,, JCCOG Rural Planning and CDBG Metro Entitlement. ****Sr. Clerk/Typist-PPD: 8% of FTE is shown here; remainder funded in PPD Admin. — i FUND: GENERAL PROGRAM: HOME 6 COMMUNITY ENVIRONMENT 1 DIVISION PURPOSE: PROGRAM DIVISION STATEMENT DEPARTMENT: PLANNING 8 PROGRAM DEVELOPMENT/JCCOG DIVISION: TRANSPORTATION PLANNING To provide transportation planning and coordination services to JCCOG member agencies which results in a more efficient and effective multi -modal transportation system in Johnson County. DIVISION GOAL: cooperationTo stisfy planning requirementson andenable member aJCCOG member gencies tencies regarding a quie and maintain transportation eligibility issuesTo for state and federal funding programs. GENERAL DIVISION OBJECTIVES: 1. Carryout the activities of the Transportation Planning Division as described in the adopted FY86 Unified Planning Work Program. 2. Update and expand JCCOG's FY82 Transportation Systems Management (TSM) Plan within the guidelines established by the state and federal Department of Transportation and as directed by the Board of Directors by May, 1986. 3. Update the Transportation Improvement Program (TIP) and produce an FY86 Annual Element by May, 1986. 4. Satisfy requirements and complete applications for Urban Mass Transportation Administration (UMTA) funds and State Transit Assistance. 5. Within the transit short-range planning process identify areas for increases in operating effi- ciencies. 6. Assist in the procurement of capital equipment for the area transit systems. 7. quarterlytandlyeaater end rand e orts forort orm Iowa Cityta aTransit, ement System Transit,ion CAMBUS and thetion urban portion f Johnsn County SEATS. P 8. Assist in the renewal of the SEATS service contracts between Iowa City, Coralville, University Heights, and Johnson County Board of Supervisors. 9. Provide direct project supervision and coordination for the area transit facility improvement pro- jects. 10, Submit DBE reports and documentation required by the Transit facility improvement projects. NEW DIVISION OBJECTIVES: 1. Facilitate and coordinate the implementation of improvements/expansion of the parking system resulting from the Downtown Parking Study. 274 PERFORMANCE MEASUREMENTS: 1. Submission of UDMS quarterly reports for each transit system no later than one month after the end of each quarter and the year-end report no later than one month after the end of the fiscal year. 2. Have SEATS renewal agreement drafted one month prior to expiration of the current renewal agreement. DIVISION ANALYSIS: Due to uncertainty regarding federal and state requirements in funding programs, the exact deadlines and specific requirements are not known at this time. 275 34 CITY OF IOWA CITY FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 55120 JCCOG, TRANSPORTATION PLANNING EXPENDITURES: ---------- FY86 BUDGET---------- FY84 FY85 ESTIMATE DEPT REQUEST ADMIN FINAL PROPOSAL BUDGET ACTUAL PERSONAL SERVICES 58,724 60,738 240 64, 2485 64,285 COMMODITIES SERVICES AND CHARGES 6,210 65940 8,5570 CAPITAL OUTLAY ---_5=9066 --------- --- --- --------- TOTAL -------- 65,227 sysascxav 66,884 so-cscccc 71,019 vvccsvovc 72,982 casaccaaa vama_caa- NOTE: Receipts are included on 5511.0 JCCOG Administration. 276 •'l F, CITY OF IOWA CITY FYB6 EXPENDITURESDGET 55120 JCCOG, TRANSPORTATION PLANNING TRANSFER T0: PERSONAL SERVICES: FTE BUDGET NONE ________0 TOTAL FY85 FY86 f vovaaeas ' ASSOCIATE PLANNER 1.00 1.00 1.00 23,238 1.00 2B, .-- TRANSPORTATION PLANNER 650 TEMPORARY EMPLOYEES 200 LONGEVITY 3,877 FICA IPERB 2,473 2,424 INTRA—CITY CHARGEBACKS: HEALTH INSURANCE LIFE/DISABILITY INBUR _____ ______________ VEHICLE OPERATIONS 344 0 _ TOTAL 2.00 2.00 64,140 VEHICLE REPLACEMENT ORD PROCESSING 2,820; =a=a= as=.= asaaeaeaa AOMINIBTRATIVE OVERHEAD 0,_ CSD MAINTENANCE 2, 864 v i TOTAL ==aaaaeaa I CAPITAL OUTLAY: ri NONE -----_—.0 w i TOTAL _�.....-+ 7 i PROGRAM DIVISION STATEMENT FUND: INTERGOVERNMENTAL DEPARTMENT: PLANNING 6 PROGRAM DEVELOPMENT/JCCOG PROGRAM: HOME AND COMMUNITY ENVIRONMENT DIVISION: RURAL PLANNING DIVISION PURPOSE: To provide planning assistance for local units of government to promote orderly growth and planned develop- ment of necessary community services. DIVISION GOAL: To prepare land use policies, to secure and administer grants in aid where available, and to provide ongoing advisory services for local government management. GENERAL DIVISION OBJECTIVES: 1. To provide staff analysis and advisory service for development proposals initiated by or submitted to Johnson County. 2. Provide zoning and subdivision reviews and reports for Johnson County. 3. To provide general research and advisory staff services to caamunities represented on the Rural Policy Board. 4. To assist member communities in special projects as determined by the Rural Policy Board. 5. To provide general information and published reports when requested by the public. NEW DIVISION OBJECTIVES: 1. Complete Fringe Area Agreements - Johnson County/Coralville. 2. Complete Fringe Area Agreements - Johnson County/North Liberty. 3. Conduct Fringe Area Study - Johnson County/Swisher/Shueyville. 4. Revise County Subdivision Regulations. 5. Prepare Small Cities CDBG application. 6. Provide advisory staff services for the review of industrial revenue bond proposals and franchise proposals for cable television. 7. Respond to citizen inquiries in a polite and timely manner. PERFORMANCE MEASUREMENTS: 1. Provide all quarterly and annual financial reports to Board of Supervisors and small city councils re- garding rural development activities, issues and community assistance projects in a timely manner. 2. All stated objectives completed by the end of fiscal year. 278 i II :� r t ti PROGRAM DIVISION STATEMENT FUND: INTERGOVERNMENTAL DEPARTMENT: PLANNING 6 PROGRAM DEVELOPMENT/JCCOG PROGRAM: HOME AND COMMUNITY ENVIRONMENT DIVISION: RURAL PLANNING DIVISION PURPOSE: To provide planning assistance for local units of government to promote orderly growth and planned develop- ment of necessary community services. DIVISION GOAL: To prepare land use policies, to secure and administer grants in aid where available, and to provide ongoing advisory services for local government management. GENERAL DIVISION OBJECTIVES: 1. To provide staff analysis and advisory service for development proposals initiated by or submitted to Johnson County. 2. Provide zoning and subdivision reviews and reports for Johnson County. 3. To provide general research and advisory staff services to caamunities represented on the Rural Policy Board. 4. To assist member communities in special projects as determined by the Rural Policy Board. 5. To provide general information and published reports when requested by the public. NEW DIVISION OBJECTIVES: 1. Complete Fringe Area Agreements - Johnson County/Coralville. 2. Complete Fringe Area Agreements - Johnson County/North Liberty. 3. Conduct Fringe Area Study - Johnson County/Swisher/Shueyville. 4. Revise County Subdivision Regulations. 5. Prepare Small Cities CDBG application. 6. Provide advisory staff services for the review of industrial revenue bond proposals and franchise proposals for cable television. 7. Respond to citizen inquiries in a polite and timely manner. PERFORMANCE MEASUREMENTS: 1. Provide all quarterly and annual financial reports to Board of Supervisors and small city councils re- garding rural development activities, issues and community assistance projects in a timely manner. 2. All stated objectives completed by the end of fiscal year. 278 3. Amendments to County Zoning Ordinance for new subdivision regulations and other zoning amendments will proceed on a schedule established by the County Zoning Commission. 4. Review of IRB and cable TV franchise proposals will be conducted on demand and according to established procedures. DIVISION ANALYSIS: The Rural Planning Division functions to serve the needs of the Johnson County Board of Supervisors, the County Zoning Commission and the cities represented on the Rural Policy Board. Priority referrals from these governmental bodies will affect the extent to which the proposed work program can be accomplished. For purposes of budgeting, however, the staff complement will remain unchanged and only minor expenditure changes may be needed for special project materials. CITY OF IOWA CITY FY86 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 55130 JCCOG, RURAL PLANNING EXPENDITURES: NOTE: Receipts are included an 5511.0 JCCOG Administration. 280 J -- FY86 BUDGET---------- FY84 FY85 DEPT ADMIN FINAL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 19,395 23,002 24,583 24,833 COMMODITIES 327 500 370 370 SERVICES AND CHARGES 8,082 9,797 9,923 9,279 TRANSFERS 0 --------- O --------- 0 --------- 0 --------- --------- TOTAL 27,804 33,299 34,876 34,482 vvavcvaus vaavxaxa. vvcvxvava avaaam-vx smvv--xex NOTE: Receipts are included an 5511.0 JCCOG Administration. 280 J CITY OF IOWA CITY FY86 OPERATING BUDGET EXPENDITURES 33130 JCCOG, RURAL PLANNING PERSONAL SERVICES: FTE BUDGET NONE FY83 FY66 6 TRANSFER TO: 0 TOTAL --------0 vnvxvnasv - *ADMIN. SEC. - PPD .10 .10 2,033 **TECHNICAL ASSISTANT PPD .30 .30 6,206 ASSOCIATE PLANNER (PT) .30 .30 11,883 _ TEMPORARY EMPLOYEES 230 890 FICA IPERS 1,157 INTRA -CITY CHARGEBACKS: HEALTH INSURANCE 1,728 LIFE/DISABILITY INSUR 63 VEHICLE OPERATIONS 393 ----- ----- --------- VEHICLE REPLACEMENT 0 TOTAL .90 .90 24,833 WORD PROCESSING 2,100 ADMINISTRATIVE OVERHEAD O� CBD MAINTENANCE OL - TOTAL 2, 495 -- NONE CAPITAL OUTLAY: TOTAL nvova=nnn " rr b i . 0 vvavnvgr. ', *Admin. Sec. -PPD: 10% of FTE is shown here; remainder funded in PPD Admin, JCC08 Admin..and CUUG Metro Entitlement. **Technical Assistant PPD: 30% of FTE is shown here; remainder funded in Urban Planning 6 Development and JCCOG Admin. i 281 k PROGRAM DIVISION STATEMENT S FUND: TRUST AND AGENCY DEPARTMENT: PLANNING 8 PROGRAM DEVELOPMENT I PROGRAM: HOME AND COMMUNITY ENVIRONMENT DIVISION: HUMAN SERVICES PLANNING — DIVISION PURPOSE: ' To provide assistance to local policymakers regarding funding and policy matters in human services and to r' assist in coordination of local human service resources. '4 DIVISION GOALS: "^ To provide the necessary information to local policymakers to make sound decisions in the allocation of resources and to assist with planning and coordination at all levels of the service system. DIVISION OBJECTIVES: 1. To complete 1985 annual updates of the Johnson County Services Index and arrange distribution to at least 125 local agencies, professionals, and other users. June 1986. Evaluate prior year's update quality by January 1986. 2. To continue to study cost-saving and time -saving measures for administration of locally funded human services programs. Ongoing. 3. To recommend and upon approval implement improvements in the budget process for human service agencies. Ongoing. Evaluate process by February 1986, 4. To analyze funding and programming needs and to make recommendations regarding City budgeting for and funding of human services in the Iowa City area and to analyze interim requests submitted to City for funding from human service contingency fund. Ongoing. 5. To assist as needed in coordinative 'functions and planning for changing demands for services of area agencies. Ongoing. 6. To continue to serve as the City's representative on the United Way Planning Division and to advocate J r the nes of local hat context. Onoin 7. Tocontinue to respond a tonrequestsecies intfor assistance with other human service concerns within the City. Ongoing. 8. To help local agencies secure funds to meet unmet needs beyond the limits of City and County revenues. Ongoing. qi PERFORMANCE MEASUREMENTS: M Accomplishments on the above objectives will be reported as they occur. As more quantifiable data is generated it will be provided to show comparable statistics between time periods. 282 1 DIVISION AK Accomplishm University parties invi i Ii f I � i . i i i CITY OF IOWA CITY EXPENDITURESESU11MARY J RECEIPTS 55150 JCCOG HUMAN SERVICES ` EXPENDITURES: ---------- FY86 BUDGET ---------- ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET PERSONAL SERVICES 12,376 13,972 14,471 14,471 COMMODITIES 75 150 80 80 ' SERVICES AND CHARGES 2,73B 3,450 3,652 --------- --------- 4,734 --------- --------- TOTAL --------- 15,209 17,572 18,203 19,283 vmvmccaav cyan=vvca amncacvma vvccacaaa maaaamccc Imo\ _I ..J 1 r., �I J i I NOTE: Receipts are included on 5511.0 JCCOG Administration. ,f ..............._.....284 -------_ �I i CITY OF IOWA CITY FV86 EXPENDITURESDCET _ 55150 JCCOG HUMAN SERVICES PERSONAL SERVICES: TRANSFER TO: - FTE BUDGET NONE ------- 0 --- ------ TOTAL 0 FY89 FY86 • aaeaoeaaa - HUMAN SERVICES COORDINATOR (PT) .90 .90 11,686 FICA IPERS HEALTH INSURANCE 94_6 LIFE/DISABILITY INSUR _ _____ _ _ TOTAL _____ ___ BO 50 14,471 INTRA -CITY CHARGEBACKS: aaeaa aaaaa aaaaaeaaa VEHICLE OPERATIONS 0 VEHICLE REPLACEMENT 0 WORD PROCESSING 1,575 - ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 TOTAL 1,573 aaeaoeaaa CAPITAL OUTLAY: W� NONE TOTAL n- 285 - 285 1j(o 286 CITY OF IOWA CITY FY86 PROPOSED BUDGET CDBG, METRO ENTITLEMENT FY84 FY85 FY86 ACTUAL ESTIMATE PROPOSED BEGINNING BALANCE -178,239 ---------- -65,460 ---------- -706 TOTAL BALANCE -178,239 ---------- -63,460 ---------- ---------- -706 FEDERAL GRANTS 784,663 815,870 ---------- 736,706 SALE OF REAL ESTATE 0 0 0 MISCELLANEOUS 148,093 ---------- 0 0 TOTAL RECEIPTS - -932,796 ---------- 813,870 ---------- 736,706 PERSONAL SERVICES -144,038 ---------- -124,664 ---------- -125,710 COMMODITIES -1,936 -1,265 -1,333 SERVICES AND CHARGES -357,961 -127,626 -306,641 CAPITAL OUTLAY -315,542 -497,56t -302.116 TRANSFERS -500_ 0 0 TOTAL DISBURSEMENTS -819,977 ---------- _ -751,116 ---------- ______ _ -736,000 ---------- ENDING BALANCE -65,460 -706 0 oaaaonaaam msmammoamm aam= amammm 286 i i METRO -ENTITLEMENT CITY OF TOHA CITY FYB6 OPERATING BUIIUET COMMUNITY DEVELOPMENT' BLOCK GRANT SUMMARY OF EXPENDITURES FY84 FYBS FY86 ACTUAL ESTIMATE BUDGET ---`-- -------- - • 117,660 lObi260 10Hr4600 16.,82 0 0 38.068 0 0 349204 0 0 109.152 11,520 IH2r5000 500 48-000 0 5r038 220.000 0 100r00� 0 0 0 157.300 369700 0 23.581 0 0 93.500 0 0 61.580 0 2,450 40x100 60,0000 101.330 560 0 15#440 0 0 p 3.500 0 2.500 0 0 12,318 0 0 15,000 15.000 5,000 0 0 19.511 239200 0 0 0 501000 00 0 0 0 35,0 iREA 0 0 2,400 0 0 205035 ------- p ---------2-067 -_ 3-_249 TOTAL METRO-ENTITI.EMENT• 287 PROGRAM DIVISION STATEMENT FUND: SPECIAL REVENUE DEPARTMENT: PLANNING d PROGRAM DEVELOPMENT PROGRAM: HOME 6 COMMUNITY ENVIRONMENT DIVISION: COBG ADMINISTRATION DIVISION PURPOSE: To plan and coordinate the City's federally funded community development programs. DIVISION GOAL: To coordinate the City's efforts to upgrade and preserve its neighborhoods, housing stock and community facilities through the administration of a comprehensive Community Development Block Grant Program. GENERAL DIVISION OBJECTIVES: 1. Prepare and submit a three-year Housing Assistance Plan (HAP) to HUD by October 1985. 2. Prepare the annual Statement of Community Development Objectives and Request for Funding to submit to HUD by November 1985. 3. Coordinate HAP implementation with the Department of Housing and Inspection Services and the Housing Commission. 4. Provide staff assistance for the Committee on Community Needs to ensure maximum citizen participation in the CDBG Program. 5. Coordinate planning and implementation of 1985-86 community development projects and activities, as determined by City Council, to ensure timely completion. PERFORMANCE MEASUREMENTS: 1. Preparation and submission of grant documents (Annual Statement of Community Development Objectives and Housing Assistance Plan). 2. Preparation of grantee performance reports indicating compliance with federal grant requirements and accomplishment of projects. 3. Maintenance of records, reports, and other information for review by City auditors and HUD personnel. 4. Completion of projects and activities in a timely manner. FY: 1981 1982 1983 1984 1985 1986 Grant Amount: $775,000 $776,000 ' $671,000 $1,083,000 $736,000 $736,000 Admin. Costs: 12% 8% 13% 9% 19% 19% Staff Size: 6 4 4 3 4 4 288 �7 I DIVISION ANALYSIS: The CDBG program year begins January 1, thus project implementation generally relates to the calendar year. Specific projects and activities for the CDBG Program (Division Objectives I. and above) are determined by the City Council, upon recommendation of the Committee on Community Needs. Stafff size and proportion of administrative costs reflect the transfer of housing rehabilitation to this division in FY85. The CDBG amount is expected to remain unchanged from FY85 to FY86. CITY OF IOWA CITY FY86 OPERATING BUDGET RE86000SCD60,EMETROIENTITLEMENTRY EXPENDITURES: ---------- FY86 BUDGET---------- FYS4 FY84 ACTUAL FY85 ESTIMATE DEPT REQUEST ADMIN FINAL PROPOSAL BUDGET PERSONAL SERVICES 144,038 1,936 124,664 1,265 125,710 1,333 125,710 1,333 COMMODITIES SERVICES AND CHARGES 357,961 127,626 497,560 16,874 306,841 302,116 CAPITAL OUTLAY 315,900 593,010 _________ TRANSFERS 05,870, --------- --------0 --------0 --------- TOTAL 819,977 751,116 736,925 736,000 RECEIPTS: FY86 FYS4 FY85 ADMIN. ACTUAL ESTIMATE PROPOSAL FEDERAL GRANTS 784,663 813,870 736,706 MISCELLANEOUS 139,2750 0 MISCELLANEOUS _________ _________ --------- 932,756 05,870, 736,706 ssaaisaaa aasaaaami itaaatisi REHABILITATION OF *P. P. D. DIRECTOR CDBG COORDINATOR **ADMIN. SEC. — PPD ***ASSOCIATE PLANNER ASSOCIATE PLANNER LONGEVITY FICA IPERS HEALTH INSURANCE LIFE/DISABILITY I TOTAL CITY OF IOIJA CITY FY86 OPERATING BUDGET EXPENDITURES 86000 COBG, METRO ENTITLE14EN PERSONAL SERVICES: FTE BUDGET FY85 FY86 L OFF 14,887 .20 1.20 27, 944 1.00 1.00 31,084 . 75 . 7555 18, 0120 (PT) .75 .75 17,158 505 7,406 5,252 7 676 IN TRANSFER TO: NONE 0 TOTAL 0 ssascsaaII — INTRA—CITY CHARGEBACKS: VEHICLE OPERATIONS 1,194 VEHICLE REPLACEMENT 0 WORD PROCESSING 5,567 ADMINISTRATIVE OVERHEAD 0 CBO MAINTENANCE O TOTAL 6,761 — CAPITAL OUTLAY: MILLER/ORCHARD PARK 60,000 1 EXECUTIVE CHAIR 220 CREEKSIDE SIDEWALKS 23.200 sl CITY PARK ACCESSIBLE RESTR 35,00? N MARKET PARK PLAY EQUIP 3,00�� LONGFELLOW PLAY EQUIP 2,400 CONTINGENCY 34,296 BUILDING IMPROVEMENTS 144,000 — TOTAL 302.116 — aaaasasaa *PPD Director: 20% of FTE is shown here; remainder funded in PPD Admin. and JCCOG Admin. - **Admin. Sec. -PPD: 25% of FTE shown here; remainder funded in PPO Admin., JCCOG Admin. and JCCOG - Rural Planning. ***Associate Planner: 75% of FTE is shown here; remainder funded in Urban Planning & Development. 291 2� a I,, I Ii� I PROGRAM DIVISION STATEMENT FUND: SPECIAL REVENUE DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME d COMMUNITY ENVIRONMENT DIVISION: COMMITTEE ON COMMUNITY NEEDS DIVISION PURPOSE: To advise the City Council on community 'needs in general, and on the use of Community Development Block Grant funds in particular, from a citizen viewpoint. DIVISION GOAL: To discern the needs of the community and make recommendations on community development programs and priorities to the City Council. DIVISION OBJECTIVES: 1. Evaluate and interpret the City's programs that affect human needs and community development. 2. Provide a systematic communication interchange between citizens and policy makers with regard to all Community Development Block Grant proposals and programs. 3. Facilitate neighborhood meetings to identify needs of neighborhoods and otherwise assist citizens in articulating community needs. 4. Assist citizens to develop programs where possible, to meet community needs. DIVISION ANALYSIS: The Committee meets monthly to review and make recomnendations to the City Council on programs and policies relating to the community's needs. 292 PROGRAM DIVISION STATEMENT FUND: INTERGOVERNMENTAL FUND DEPARTMENT: HOUSING AND INSPECTION SERVICES — PROGRAM: LOW INCOME AND PUBLIC HOUSING DIVISION: ASSISTED HOUSING DIVISION PURPOSE: Administer the Annual Contributions Contracts which provide federal funds to pay rental assistance and W develop housing for eligible low income families in this area. DIVISION GOAL: w To provide clean, decent and safe housing to eligible low income families which includes elderly, handi- capped, disabled and non -elderly families. Insure the Housing Authority (City Council) is current on federally assisted housing programs and to make recommendations which can be the basis for housing policy. Implement the policies adopted by the Housing Authority. i GENERAL DIVISION OBJECTIVES: 1. Maintain annual average of -95% occupancy for all units. 2. Apply for additional units (Section 13 Existing, Public Housing, Section 202, Rental Vouchers or any combination) to meet the policies adopted by the Housing Authority. 3. Encourage private participation in programs that will assist in achieving the goals outlined above. r i 4. Provide staff support for the Housing Commission. 5. Purchase a computer and complete computerization of Assisted Housing programs. PERFORMANCE MEASUREMENT: ` Performance will be measured by the number of families provided assistance and the total number of unit months of occupancy achieved. 293 The number of names on the waiting list fluctuates with the seasons with the winter months showing the largest numbers. Currently the waiting list is as follows with average waiting time between date applica- tion is approved to date a certificate Maximum Actual No. of Families Fair Market Year Y of Units Unit Months Unit Months % Assisted Rents (2 Bedroom Only) 1 Bedroom - 101 applicants - 9 months wait 2 FY9 334 4008 3892 97 N/A $261 i FY80 384 4608 4466 97 N/A $300 1 FY81 384 4608 4560 99 540 $300 FY82 441 5052 4908 97 620 $300 There are FY83 441 5292 4735 95 620 $300 FY84 486 5732 5657 98.7 650 $348 _ Projected FY85 510 6000* 5924* 98.7* 700* $363 Projected FY86 535 6420* 6108* 95* 725* $385* *Estimate only Based on previous experience approximately 55% of the leases and Housing Assistance Program contracts will be renewed. This does not necessarily mean the family leaves the program but merely changes units which has an effect on the work load. The number of terminations will average approximately 24 per.month which means those 24 units must be replaced with new starts, if the program is to remain full. The allocation of 25 additional units effective November 1, 1983 and the number of new units constructed during the past year enabled us to increase our numbers substantially during the past fiscal year. We are averaging 56 new applications per month, but we are having difficulty converting these to leases since a J number of these are single handicapped or disabled persons requiring one -bedroom units, and one bedroom units to serve this clientele are difficult to find within the allowable fair market rent. The additional certificates received this year will alleviate some problems in finding family units, but will not resolve the shortage of one -bedroom certificates for handicapped/elderly. The number of names on the waiting list fluctuates with the seasons with the winter months showing the largest numbers. Currently the waiting list is as follows with average waiting time between date applica- I 294 s M tion is approved to date a certificate is issued shown. 1 Bedroom - 101 applicants - 9 months wait 2 Bedroom - 9 applicants - 2 months wait -. 3 Bedroom - -26 applicants - 6 months wait { 4 Bedroom - 2 applicants - 9 months wait. ( There are presently 196 applications on the list awaiting verification. I 294 s M E CITY OF IOWA CITY FY86 OPERATING BUDGET SECTION 8 EXISTING 6513.2 *Based on a budget approved by HUD. This budget will be amended after January 1, 1985, and before April 30, 1985. Amended budget will utilize first six months actual expen- ditures, projected six months expenditures and include an increase of fourteen units. 295 FY84 *FY85 FY86 ACTUAL- $ ESTIMATE _BUDGET_ — $ RECEIPTS: _$ HUD Annual Contribution Contract 1,058,960 1,440,396 1,456,116 _ Interest Income 5,160 5,000 5,000 Total 1,064,120 1,445,396 1,461,116 OPERATING EXPENSES: — Administrative Expense 117,119 120,312 130,700 1,600 " Utilities Ordinary Maintenance 6 Operations -0- -O- -0- -0- -0- General Expense 19,732 19,266 25,160 Non -Routine Maintenance Rent to Owners -0- 913,564 -0- 1,271,513 -0- 1,290,240 Capital Expenditures -0- -0- 6,720 Total 1,050,415 11411,091 1,454,420 RECEIPTS OVER EXPENDITURES 13,705 6,591 34,305 10,750 6,696 14,821 r `� INTEREST ON OPERATING RESERVE (286) -0- CASH WITHDRAWAL BEGINNING BALANCE (OPERATING RESERVE) 99,615 119,625 164,680 ENDING BALANCE (OPERATING RESERVE) 119,625 164,680 186,197 *Based on a budget approved by HUD. This budget will be amended after January 1, 1985, and before April 30, 1985. Amended budget will utilize first six months actual expen- ditures, projected six months expenditures and include an increase of fourteen units. 295 CITY OF IOWA CITY FY86 OPERATING BUDGET EXPENDITURES 6513.2 SECTION 8 EXISTING PERSONAL SERVICES: J NONE FTE BUDGET FY85 FY86 $ HOUSING COORDINATOR j HOUSING SPECIALIST J HOUSING MANAGEMENT AID CLERK/TYPIST - LEASED HOUSING LONGEVITY FICA IPERS HEALTH INSURANCE LIFE/DISABILITY TOTAL .80 .80 24,867 2.40 2.40 51,135 .80 .80 15,402 .80• .80 12,594 900 7,384 5,786 8,178 659 4:80 4.80 1262905 ---- ----------= TRANSFER TO: TOTAL NX M 0 0 i INTRA -CITY CHARGEBACKS: NONE -----D TOTAL _D CAPITAL OUTLAY: 80% OF 1 AUTOMOBILE TOTAL _f NOTE: Permanent full-time salaries are included in Administrative Expenses; employee benefits are included in General Expenses. 296 CITY OF IOWA CITY FY86 OPERATING BUDGET PUBLIC HOUSING 6513.8 FY84 *FY85 ACTUAL_ ESTIMATE OPERATING RECEIPTS: Dwelling Rental 80,641 5,192 85,900 1,950 Interest Income Other Income (Laundry) 680 500 Total 86,513 88,350 OPERATING EXPENSES: Administrative Expense 22,203 27,090 4,800 Utilities Ordinary Maintenance 6 Operations 1,788 10,461 19,160 General Expense 11,394 15,410 Capital Expenditures 5,089 -0- Total 50,935 66,460 RECEIPTS OVER EXPENDITURES 35,578 20,227 21,890 18,506 PAYMENTS DUE HUD PROVISION FOR RESERVE 15,351 3,384 BEGINNING BALANCE (OPERATING RESERVE) 14,495 29,846 ENDING BALANCE (OPERATING RESERVE) 29.846 331230 *Based on a budget approved by HUD in April, 1984. This budget will be amended after January 1, 1985. Reason for budget change is under -estimating maintenance costs and over -estimating rental income. 297 FY86 DUDGET_ 87,725 2,760 500 90,985 33,700 4,800 24,575 21,645 1,680 86,400 4,585 -0- 4,585 33,230 37,815 LONGEVITY FICA IPERS i HEALTH INSURANCE LIFE/DISABILITY INSURANCE TOTAL J :-1 J . 225 2,632 2,132 2,531 116 1_95 1_95 _441712 TRANSFER TO: NONE _______0 TOTAL ------- INTRA-CITY CHARGEBACKS: NONE _______0 TOTAL 0 CAPITAL OUTLAY: 20% OF 1 AUTOMOBILE ___1,680 TOTAL NOTE: Permanent full-time salaries are included in Administrative Expenses; employee benefits are included in General Expenses. "1 298 CITY OF IOWA CITY FY86 OPERATING BUDGET EXPENDITURES 6513.8 PUBLIC HOUSING PERSONAL SERVICES: FTE BUDGET FY85 FY86 $ 1 HOUSING MANAGEMENT AID .20 .20 3,851 3,149 CLERK/TYPIST - LEASED HOUSING .20 .20 12,783 HOUSING HOUSING SPECIALIST COORDINATOR .60 .60 N.W.I. - PUBLIC HOUSING (PT) .75 .75 11,076 LONGEVITY FICA IPERS i HEALTH INSURANCE LIFE/DISABILITY INSURANCE TOTAL J :-1 J . 225 2,632 2,132 2,531 116 1_95 1_95 _441712 TRANSFER TO: NONE _______0 TOTAL ------- INTRA-CITY CHARGEBACKS: NONE _______0 TOTAL 0 CAPITAL OUTLAY: 20% OF 1 AUTOMOBILE ___1,680 TOTAL NOTE: Permanent full-time salaries are included in Administrative Expenses; employee benefits are included in General Expenses. "1 298 I 299 CITY OF IOWA CITY FY86 PROPOSED BUDGET EQUIPMENT MAINTENANCE FY84 FY85 FY86 ACTUAL ESTIMATE PROPOSED BEGINNING BALANCE 643,564 609,577 ---------- 396,891 ---------- TOTAL BALANCE ---------- 643,364 609,577 396,891 CHARGES FOR SERVICES -- 1,737,270 1,602,079 1,646,532 INTEREST INCOME 33,577 30,000 30,000 SALE OF PARTS 847 1,000 1,000 MISCELLANEOUS ---- 2_471---- 7_900 - ------ O TOTAL RECEIPTS 1,774,125 ------ 1,640,959 ---------- 1,677,532 -------- PERSONAL SERVICES ---- -377,762 -375,826 463,605 COMMODITIES -744,121 -817,765 -800,305 SERVICES AND CHARGES -345,673 -140,204 -173,773 CAPITAL OUTLAY -138,105 -519.850 -494,200 TRANSFERS 2_451 0 --- -0 TOTAL BALANCE ------ -1,608,112 ---------- -1,853,645 ---------- -1.931,883 ---------- ENDING BALANCE 609, 577 3_9_6_, S_9_I 14_2_, S_4_0_ �J6�C30 O 299 I V PROGRAM DIVISION STATEMENT (ry FUND: INTRAGOVERNMENTAL DEPARTMENT: ADMINISTRATION PROGRAM: POLICY 8 ADMINISTRATION DIVISION: EQUIPMENT I i DIVISION PURPOSE: j The Equipment Division provides repair, preventive maintenance, and equipment management services for all J major city owned vehicular equipment. DIVISION GOAL: To provide the best possible preventive maintenance, repair, and equipment replacement programs so the City may continue to receive the maximum economic life from its equipment. GENERAL DIVISION OBJECTIVES: 1. Continue to switch medium duty truck fleet to diesel power, as they become due for replacement. 2. Replace light duty truck and automobile fleets with smaller more fuel efficient units, as they become due for replacement. 3. Maintain hourly labor rate at lowest possible level by maintaining or increasing efficiency. (Rate is now i20/hr.) PERFORMANCE MEASUREMENT: duty truck 1. Gasoline powered medium duty trucks now average 3.8 m.p.g., diesel powered medium now averages 6.2 m.p.g. Continue to monitor fuel use and replacement schedule. 2. Standard -size, pickup trucks now average 12.3 m.p.g. and compact -size pickup trucks average 18.6 m.p.g. Continue to monitor replacement schedule. FYBO FY81 FY82 FY83 FY84 FY85 FY86 ��. Cost per mile, med. ;.98 $.86 ;.79 $.66 $.66 ;.64 =.62 duty trucks (est.) (est.) i I: Cost per mile, $.17 $.23 $.31* t.21 $.18 $.17 $.16 pickup trucks (est.) (est.) Labor rate $18.90 $20 $20 $2O $20 $20 $21 6 mos. D $17.80 (est.) (est.) 7 i 6 6 mos. 9 $20 300 FY80 FY81 FY82 FY83 FY84 FY85 FY86 Fuel cost for Police $49,947 $52,481 $56,818 $46,176 $29,927 $38,500 $40,000 — Dept. vehicles (est.) (est.) Gallons of gasoline 53,749 46,323 42,675 45,624 33,347 41,000 42,000 — used by Police vehicles (est.) (est.) `$.08/mile increase due to body work and refurbishing on some trucks to increase life cycle. _ DIVISION ANALYSIS: 1. The increase in mileage (61%) and the increase in the life cycle (10 years vs. 7 years) will save money ^ in the long run, even though the initial purchase price of diesel powered medium duty trucks is a _. little more than the gasoline powered counterpart. 2. Money will be saved by purchasing smaller, more fuel efficient, lower initial cost pickup trucks and — automobiles that can do the same amount of work as the larger ones. 3. The labor rate will be kept as low as possible by maintaining the equipment properly and efficiently. 4. FY84 Police vehicle fuel use and cost decreased from FY83 due to the Police fleet being driven less total miles (574.600 in FY83 and 545,300 in FY84), the cost of fuel being less ($1.01 per gallon _ average in FY83 and $.90 per gallon in FY84), and the Police fleet getting better average miles per gallon (12.6 m.p.g. in FY83 and 16.4 m.p.g. in FY84): FY85 and FY86 estimates are based on FY84 and include the addition of two (2) patrol cars, a 5% increase in fuel cost, an increase in total miles driven (two additional cars), and maintaining the Police fleet miles per gallon at 16 m.p.g. 41 t rl i t I 301 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS TOTAL RECEIPTS: V l 1 , UI • 1JIt I't V . , , FY86 OPERATING BUDGET REC62200 EQUIPMENT MAINTENANCE ---------- FY86 BUDGET ---------- FY84 FY83 DEPT ADMIN FINAL ACTUAL ESTIMATE REQUEST PROPOSAL BUDGET 377,7b2 375, 826 415,637 463,605 744,121 817.765 800,303 800,305 345,673 140,204 143,221 173,773 130, 451 0 0 105 519,850 494,200 494,200 1.608,112 1.873,645 1,853.363 1,931,883 amxacc=v= mccvmc=ma aa=asvxc==ca==cmca vmaesaoce CHARGES FOR SERVICES INTEREST INCOME SALE OF PARTS MISCELLANEOUS 302 FY86 FY84 FY83 ADMIN. ACTUAL ESTIMATE PROPOSAL 1,737,270 1.602,059 1,646,532 33,557 30,000 30,000 847 18000 18000 2,470 0 7,900 17574,123 1,640,959 1,677,532 acammaaoo savvmc=ov mvvvvacam 302 CITY OF IOWA CITY FY86 OPERATING BUDGET EXPENDITURES 62200 EQUIPMENT MAINTENANCE PERSONAL SERVICES: FTE BUDGET FY85 FY86 6 1. 00 14,450 1.00 1.00 19,253 6.00 6.00 116,780 2.00 2.00 41,376 3. 00 3.00 63,406 1.00 1.00 24,366 LOO 2.00 51,439 1.00 1.00 31,084 2,500 17,750 3,050 27.152 20,643 27,487 2,623 --------- 15.00 17.00 463,605 xxxxa ¢ax¢a xasaxci.a TOTAL TRANSFER TO: NONE 0 TOTAL 0 Siix¢Oix1 - INTRA -CITY CHARGEBACKS: ^ VEHICLE OPERATIONS 7,332 ... VEHICLE REPLACEMENT 16,884 WORD PROCESSING 550 ^ ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 TOTAL 24,766 - CAPITAL OUTLAY: 10 SNOWPLOWS 59,000 I BACKHOE 47,600 1 SMALL SWEEPER 16,000 ., 1 STREET SWEEPER 68,20A"*% 6 SUBCOMPACT AUTOMOBILES 39,66,-... 1 COMPACT AUTOMOBILE 9,400 3 AIR COMPRESSORS 43,800 1 TOW -TYPE FLAIL MOWER 4,700 ^ 2 GANG MOWERS 20,600 2 LIGHT TRACTORS 12,400 2 1 -TON TRUCKS 30,200 1 3/4 -TON PICKUP TRUCK 11,500 2 COMPACT PICKUP TRUCKS 17,200 1 SEWER FLUSHER 40,100 1 TOWER TRUCK 33,500 1 LEAF LOADER 14,600 1 MEDIUM TRACTOR _ 9,800 2 MATERIAL SPREADERS TOTAL - -16,000 494,200 axx�¢aasa h r -I 303 :I CITY OF I014A CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST CITY MANAGER/EQUIPMENT DIVISION 06220 i _ COST: $72,968 One full-time Shop Supervisor (Transit) at a first year cost of $29,630, One permanent full-time Parts Clerk at a first year cost of $18,338. The proposed training program will not involve additional staff, $25,000. - APPROVED FOR FUNDING: Yes. J DESCRIPTION: J This expanded service level will add one Shop Supervisor and one Parts Clerk in the Equipment Maintenance Division. This expanded service level will provide for an additional $25,000 in this budget for mechanics' training, primarily in the area of transit coach maintenance. WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? This expanded service level is necessary in order to effectively respond to increased needs in maintenance and preventive maintenance of all City equipment, especially Mass Transit equipment, The number of transit coaches has increased by approximately 50% in the past three years. In addition, the new Transit Mainte- nance Facility includes a parts storage facility which must be operated and maintained. We are now stocking parts for four different kinds of coaches (until two years ago there were only two different kinds). The additional Shop Supervisor will be responsible for the transit maintenance operation and will report to the Equipment Superintendent, Because of increased maintenance activity in the Transit Department, it is now necessary to operate this function in a manner similar to the remainder of the City equipment mainte- nance operation. $25,000 is proposed to cover the cost of training services which cannot be provided in-house. A greater -I variety of Transit equipment, as well as more sophisticated electronic components in all vehicular equip- ment, necessitates a more sophisticated training program for all mechanics, especially in transit mainte- nance. This expanded service level is based on recommendations made as a result of the recently completed transit maintenance study, 304 CITY OF IOWA CITY FY86 OPERATING BUDGET EXPANDED SERVICE LEVEL REQUEST EQUIPMENT DIVISION 16220.0 COST: $95,650 APPROVED FOR FUNDING: No DESCRIPTION: 1. Contract to outside vendor the rebuilding/reconditioning of air conditioning systems on 17 transit coaches. ($79,900) _ 2. Remodel shop office/breakroom area into larger area and enclose new area. ($15,750) WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? 1. Air conditioning systems on the 17 oldest coaches need to be updated to make them more reliable and to provide current level of service to transit riders. Operating costs on the older coaches will continue to rise if something isn't done to the air conditioning systems. 2. Equipment services computer terminal and fuel monitoring microcomputer are now housed in a crowded, issnowarea. available to housoffice e thisneeds equipmenteinxaacleanerand and�cooler rin sumnerle vironmeed to a nteater extent than 4I tM '. YI 305 / ,; WHERE THE MONEY GOES *mo OndYlrr an / vcbr&A**]t&" Il0lA, ca..w+b Robok. am cooffm r Fin talo"AV 19 L11V Ur LUWA LllY FY86 OPERATING BUDGET SUMMARY OF EXPENDITURES 306 �P 4 ALL FUNDS I ^; -" WHERE THE MONEY COMES FROM I F""d sma `U* � Fwb am Pc"Wy Tu (MOV WHERE THE MONEY GOES *mo OndYlrr an / vcbr&A**]t&" Il0lA, ca..w+b Robok. am cooffm r Fin talo"AV 19 306 L11I Ur IUWH LLIT - FY86 OPERATING BUDGET SUMMARY OF EXPENDITURES ALL FUNDS BY FUND WHERE THE MONEY GOES 307 GENERAL FUND DEPT/DIVISION ' WHERE THE MONEY GOES W A hlwll0A7 I WHERE THE MONEY COMES FROM CITY OF IOWA CITY FY86 OPERATING BUDGET SUMMARY OF EXPENDITURES GENERAL FUND 308 WHERE THE MONEY GOES ►dol i Ate" OM Hnn DavdpmM a" CITY OF IOWA CITY FY86 OPERATING BUDGET FINANCIAL SUMKARY - FY85 ��- SALAIC[ PROPERTY OTiIER TMA liFua TOTAL 0otaiUllBETRANYiItR TOTAL ola- OUT aURal mfrs tALARCL M70••R7� FUND r]D-a1 TAX IN IN _y RECEIPTS "am -- --�ACCCIPTa 1,826.391 7.204.377 3, 071.809 2, 906. 640 12,742,625 11.920, 041 872,732 12. 792. 799 1.796. 413 ' y GENERAL FSO 529.&73 1, 626, 937 70,000 999.027 2,239,937 2,364,200 0 8.964.900 871. 490 MT 90YICC 641.479 O 1,392.263 0 1,392.243 ' 767.014 769, 937 1,337.001 "T. 240 - PARKING OPERATIONS 0 0 300.9" 909.967 739.7" 0 739.779 769.049 PARKING. RESERVES 7".912 POLLUTION CONTROL OPERATION@ 399.979 O 1.461.689 -0. 9,"1.689 979,606 9",916 1.4",427 974,627 .... 931.173 O 109.009 137.954 2431&59 103,750 0 903.730 1.091.097 POLL CONTROL. RESERVED 41,244 0 1,930,147 0 1, 930, 147 1,585,093 370, Ot7 t, 923,110 54, 231 WATER OPERATIONS 936. 102 o 65, SM 231. 997 267.493 212,902 371.39 secaro 749.369 • ,- WATER. REa471VEE IMPi= COLLECTION OPIMATION8 O O 440. "S 96.195 5". M 717. 109 0 947, 109 2.777 LANDFILL OPERATIONS 336.177 O 621.397 O 621.797 429.524 3",000 793,824 161.920 LAORLL. RESERVES /60.437 O to. 737 23.000 37.773 0 O O 204.192 1. AIRPORT OPERATIONS 29.727 O 71.304 72.790 143.094 173.417 20,000 173.417 0 AIRPORT, RESERVES 122.940 O 12.600 0 12.600 O 0 O 133.740 �+ TRANSIT OPERATIONS 90. 1" O 1,992.777 733,013 1, 947. 872 1,914,336 123,7t3 2. 038, 071 O 167.329 O 5.000 179.710 120,710 O am 727 269,271 44.071 TRANSIT. RESERVES &72,852 93,557 O M.409 60.000 716.319 776.319 9,129 TRUST i AGENCY. PION S RETIRE 17.0" 33.090 0 76,841 73.1" 130.009 130.902 0 130.907 !4.981 JCCOG -67.4 " O 910.670 O 013.870 731.116 O 751.116 -706 CDSO 293,142 O 1, 616. 510 0 1,646,510 O t,646,744 1,044,744 92.909 ROAD USE TAE O 379.710 O 9".718 900 931.094 871.094 -20."9 FEDERAL RLYENV9 OIARING 243.241 _ 13,E 72, 1� 5. IwW.�33 3957. 71111 23"6244779 �, f�7.N1�4 2-P.730,542 &,413,=7 G954.220 RAND TOTAL 7, 6 993095, 164 4, � 309 ,' I i LA J CITY OF IOWA CITY a) FY86 OPERATING BUDGET FINANCIAL SUMMARY - FY86 ------------------------------ SALANCE PROPERTY OTHER TRANSFERS TOTAL DI34lRM TIIANSFEIIE ro A R SEMENTS 6-00'86_ ►IRND 6-30-117 TAE RECEIPTE IN RECEIPTS - 11ENTEOUT-� GENERAL FUND 1.796.113 7.988.919 3.202.873 2.028.972 13.220.766 12.309.389 1.034.379 13.344.138 1.673.061 DEET SERVICE 221.930 1.872.167 67.000 323.36E 2.662.313 2.387.323 O 2.387.323 76.618 PARKING OPERATIONS 697. 190 O 1.779.676 6.000 1.783.676 821.131 1.032.763 1.073.896 606.720 PARKING, RESERVES 769.068 0 0 701.763 701.763 686.600 O 686.900 789.913 POLLUTION CONTROL OPERATIONS 336.623 O /.6M, 644 O 1.6M.669 976.031 332,433 L 3M.986 314.363 POLL CONTROL, RESERVES 1.091.082 O IM.683 137.921 266.606 100.637 O 100.637 1.237.031 WATER OPERATIONS 36.201 O 2.078.187 O 2.078.187 1.711.076 267.978 1.979.036 133.916 NATE ,REMVU 769.363 O 68.013 263.129 293.139 170.408 30.000 220.908 822.096 REFUGE COLLECTION OPERATIONS 2.772 0 3112.691 O 382.691 339.380 O 344.380 26.883 LANDFILL OPERATIONS 161.930 O 636.339 0 636.339 670.986 23.000 698.944 102.998 LANDFILL, REGERVES 209.192 O 10.733 23.000 33.733 0 0 0 239.967 AIRPORT OPERATIONS O O 91.7" 99.397 191.133 133.133 44.000 /91.133 0 AIRPORT. RESERVES 133.360 O 13, S93 0 13.893 0 O O 199.633 TRANSIT OPERATIONS O O 1.214.263 640.333 2.039.518 2.009,218 30.000 2.034.019 O TRANSIT, RESERVES 66.021 O 3.000 30.000 03.000 O O 0 101.821 TRUST 6 AGENCY, PENS 6 RETIRE 0.189 666.637 98.010 0 763.967 60.000 711.636 771.636 0 .I000G 39,991 0 01.199 77.399 136.7M t60.089 O 160.004 33.693 COED -706 O Tn.706 O 736.706 736.000 O 736.000 0 ROAM USE TAE 92.909 O 1.666.310 0 1.666.310 O 1.739.919 1.739.619 0 FEDERAL REVENUE OHAR [NO -28.633 O 379.71E O 379.719 300 262.362 262.062 308.221 i'::o::: 2.9.'.:: ... �.... .�: :: ... 29,470,302 ...�..734 GRAND TOTAL6,413,387 . ::u:::: ....... ... 310 TRANSFER TO BUDGETED FUNDS GENERAL FUNDS ADMINISTRA7ION TRAFFIC ENGINEERING STREETS CEMETERY LIBRARY DEBT SERVICE: PARKING OPERATIONS PARKING RESERVE POLLUTION CONTROL RESERVE WATER RESERVES LANDFILL RESERVES AIRPORT OPERATIONS TRANSIT OPERATIONS TRANSIF RESERVE JCCOG (continued) CITY OF IOWA CI7Y FY86 OPERATING BUDGET RECEIPTS - TRANSFERS INt TRANSFER FROM ------------- GENERAL REVENUE REERVFEFNUUNEEp SNNHHpARINO f 1755r2gg903 PARKINOEOPERAI'lONB PAYBACK 525#368 1311000 ROAD USE TAX 502#268 ROAD USE TAX 1379921 1.1940151 PERPETUAL. CARE TRUST rti 89245 CABLE TV SUPPORT 25r0OO 12#555 AIRPORT OPERATIONS f 30r000 POLLUTION CONTROL OPERATIONS 840#555 414#514 WATER OPERATIONS ---72rB54 GENERAL FUND# SENIOR CENTER 64#7359651 i PARKING SYSTEMS OPERATIONS 36 - , POLLUTION CONTROL. OPERATIONS WATER OPERATIONS f JV5v124 WATER RESERVE ---50#000 LANDFILL OPERATIONS GENERAL FUND ADMINISTRATION GENERAL FUND ADMINISTRATION • 427#085 GENERAL. REVENUE SHARING 67r072 TRANSIT LEVY FROM GENERAL FUND 346098 TRANSIT OPERAfIUN8 GENERAL FUND ADMINISTRATION TOTAL BUDGETED FUNDS 311 AMOUNT `i r' /290289972 525#368 — i 4r000 701x765 i 1379921 rti 245#124 25r0OO 99#347 r, 840#555 501000 779599 64#7359651 i 36 - , TRANSFER TO CITY OF IOWA CITY FY86 OPERAI'INO BUDGET RECEIPIR - TRANSFERS IN* TRANSFER FROM ------------- W (continued) UNBUDOETED FUNDS BROADBAND TELECOMMUNICATIONS EUUIPMENT REPLACEMENT RESERVE PARK LAND TRUST FINANCE ADMIN - 10X MOTEL TAX 6 17#843 RECREATION FACILITIES RES j'INANCE ADMIN - 151 Mo EEL TAX 26#764 PARK LAND TRUST PARK LAND PURCHASE PENSION I, RETIREMENT SYSTEMS POLICE TRUST i AGENCY FUND 296#37.4 FIRE TRUST i AGENCY FUND 415#332 CAPITAL IMPROVEMENTS ROAD USE TAX 43#000 AMOUNT 0 79500 44#607 109000 711#656 PARKING IIPERAI'TONS --220#00,0 --263#000 TOTAL UNSUDUETED FUNDS 610036_763 GRAND TOTAL *5#772#414 *DESCRIPTION OF TRANSFERS APPEAR ON THE FOLLOWING CHAMII DISBURSEMENTS - TRANSFERS OUT I j - _j 312 TRANSFER FROM ------------- BUDGETED FUNDS GENERAL FUNDI ADMINISTRATION BROADBAND TELECOMMUNICATIONS PARKS SENIOR CENTER PARKING SYSTEMS$ OPERATIONS CITY OF IOWA CITY FY86 OPERATING BUDGET DISBURSEMENTS - TRANSFER$ OUT TRANSFER TO DESCRIPTION JCC00 RENEWAL B IMPROOVEMENT RES IOWA CIIY'S PORTION TRANSIT OPERATIONS OPERATING SUBSIDY TRANSIT OPERATIONS TRANSIT LEVY AIRPORT OPERATIONS OPERATING SUBSIDY 10% OF MOTEL TAX PARK LAND PURCHASE 15X IIF HOTEL TAX REBERVE FAIR FAIT RE FACILITIES GENERAL F'IIND ADMINISTRATION PRIOR YEARS' FUNOINO PAYBACK GENERAL F'IIN119 LIBRARY CABLE TV SUPPORT EQUIPMENT REPLACEMENT RES RESERVE: FAIR FUTURE REPLACEMENT PARK LAND TRUST PARK LAND PURCHASE PARKING OPERATIONS RESERVE PARKING AT OR CTR GENERAL FUND ADMININTRATAUN RETURN PARKING FINES GENERAL FUND ADMINISTRATION LOAN REPAYMENT, PARKING LOT RENEWAL B IMPROVEMENT RES AN PER BOND RESOLUTION BOND i INTERE:NT SINKINO AS PER BOND RESOLUTION CAPTIAL IHPROVEMEN'f8 BT RAMP IMPROVEMENTS RESERVES BIIND i INTEREST BANKING CAPITOL ` POLLUTION CONTROL: OPERATIONS RENEWAL B IMPROOVEMENT RES AN PER BOND RESOLUTION DUMD a IN1EREB1 SINKING AS PFR DURI REBUL�ITIUR r DEBT SERVICE RES ABATED TIO BONDS WATERS OPERATIONS DEMPOEMENEXTENSION 1 12 :',33'33 IMPROVEMENT REBERVE ----79500 AS PER BUND RESOLUTION 100000 BOND 1 iNl'EHEHf RESERVE AN PER BOND RF:SQI.IITION { SINKING RES AS DID BONDBOLUTIUN 606000 DEBT BERVICEEBT 641065 i RESERVES BIIND i INTEREST BANKING REG CALL OF BONDS LANDFILL: 6 246000 OPERATIONS LANDFILL RESERVE 129000 FUTURE LAND ACQUISITION AIRPORTI OPERATIONS DEBT SERVICE. --4:4,314 ABATED OO BUNDS TRANSIT: �. OPERATIONS TRANSIT RESERVE REPLACEMENT OF BUSES - I AMOUNT 6 77,599 4279085 346,39899047 — r 17rB43 ---26,764 / 995,036-- 6 12 :',33'33 . ----79500 45,518 100000 4900D 1 1119000 { '; 20@000 606000 641065 i 1009000 0a 120@000. 1,0529765 6 246000 129000 1019y 7.1 5529435 --4:4,314 I S 36r000 30,000 1299124 ---72PO54 267,978 50,000 25,000 389000 509000 p ; GRAND TOTAL 314 �� -4 14) AMOUNT { 296#324 --41SP332 711:656 E1 192,151 519:000 20000 41000 1739r419 i 4 175 i 290 -_ 67_072 —_142_362 45@764@169 --_ B_245 4 45072 P 414 .ammo.... CITY OF IOWA CITY FY04 OPERATING BUDGET DISBURSEMENTS — TRANSFERS OUT TRANSFER FROM TRANSFER T11. DESCRIPTION (continued)---------- ----------- ----------- TRUST 1 AGENCY FUND PENSION I RETIREMENT SYSTEM POLICE. PENSION 1 REFINEMENT BYSFEM FIRE ROAD USE TAX GENERAL FUNGp BTREETS OPERATIONS CAPITAL 1MPROVEMENI6 EMIR BRADFORD/INT AVE. SIGNALS KIRKWOOD/DODHE SIGNALS FOSTER RU EXTRA WIDTH GENERAL REVENUE SHARING OPERATING TRANNIT OPERATIONYISTRAlION SUBSIDY TOTAL BUDGETED FUNDS UNBUDGETED FUNDS PERPETUAL CARE TRUST GENERAL FUNDe CEMETERY MAINTENANCE OF LOTS TOTAL UNBUpOETED FUNDS ' GRAND TOTAL 314 �� -4 14) AMOUNT { 296#324 --41SP332 711:656 E1 192,151 519:000 20000 41000 1739r419 i 4 175 i 290 -_ 67_072 —_142_362 45@764@169 --_ B_245 4 45072 P 414 .ammo.... CIY O IOWA CITY FY86TOPERATING BUDGET AUTHORIZED LISTING FFUULL-TIMEREQ EQUIVALENTS _ FULL PART FULL PART TIME TIME TOTAL TIME TIME TOTAL CITY COUNCIL 7.00 .00 7.00 7.00 .00 7.00 - CITY CLERK 3.00 .25 3.25 3.00 .25 3.23 .. CITY ATTORNEY 3.00 .00 3.00 3.00 .00 3.00 _ CITY MANAGER 3.00 .00 3.00 3.00 .00 3.00 HUMAN RELATIONS 3.00 .00 3.00 3.00 .00 3.00 BROADBAND TELECOMMUNICATIONS 1.00 .50 1.50 1.00 .50 1.50 FINANCE 31.00 1.62 32.62 31.00 1.62 32.62 GOVERNMENT BUILDINGS 2.00 .00 2.00 2.00 .00 2.00 CIVIL RIGHTS 1.00 .00 1.00 1.00 .00 1.00 - PLANNING & PROGRAM DEVELOPMEN 6.90 .68 7.58 6.90 .68 7.98 - ENGINEERING 10.00 .00 10.00 10.00 .00 10.00 PUBLIC WORKS ADMINISTRATION 2.00 .00 2.00 2.00 .00 2.00 C.B.D. MAINTENANCE 1.00 .00 1.00 1.00 .00 1.00 ENERGY CONSERVATION .00 .50 .50 .00 .50 .50 POLICE 63.00 1.00 64.00 63.00 1.00 64.00 FIRE 50.00 .00 50.00 50.00 .00 50.00 ANIMAL CONTROL 4.00 .00 4.00 4.00 .00 4.00 HOUSING & INSPECTION SERVICES 11.00 .00 11.00 11.00 .00 11.00 TRAFFIC ENGINEERING 8.00 .00 8.00 8.00 .00 8.00 STREET SYSTEM MAINTENANCE 18.50 .00 18.50 18.50 .00 18.50 FORESTRY 2.00 .00 2.00 2.00 .00 2.00 CEMETERY 3.00 .00. 3.00 3.00 .00 3.00 PARKS & RECREATION 20.00 1.75 21. 75 20.00 1.75 21.73 LIBRARY 20.00 6.50 26.50 20.00 6.50 26.50 M 315 7,6 f ✓ i I 1' CITY OF IOWA CITY FY86 OPERATING BUDGET AUTHORIZED PERSONNEL LISTING FULL-TI14E EQUIVALENTS '------ FY83 -------------- FY86 ------ FULL PART FULL PART TIME TIME TOTAL TIME TIME TOTAL ---- ---- ----- ---- ---- ----- SENIOR CENTER 4.00 .00 4.00 4.00 .00 4.00 iM TOTAL GENERAL FUND 277.40 12.80 290.20 277.40 12.80 290.20 PARKING OPERATIONS 17.00 8.50 25.50 17.00 8.50 25.30 POLLUTION CONTROL OPERATIONS 17.00 .00 17.00 17.00 .00 17.00 WATER OPERATIONS 22.00 .00 28.00 22.00 .00 22.00 REFUSE COLLECTION OPERATIONS 10.75 . GO 10.73 10.73 .00 10.75 LANDFILL OPERATIONS 6.73 .00 6.75 6.75 .00 6.73 AIRPORT OPERATIONS 1.00 .00 1.00 1.00 .00 1.00 TRANSIT OPERATIONS 28.00 20.25 48.25 28.00 20.25 45.23 sr TOTAL ENTERPRISE FUNDS 102.30 28.73 131.25 102.50 28.75 131.25 JOHNSON COUNTY COUNCIL OF GOV 2.90 1.08 3.98 2.90 1.08 3.98 EQUIPMENT MAINTENANCE 13.00 .00 13.00 17.00 .00 17.00 ASSISTED HOUSING 6.00 .73 6.73 6.00 .75 6.75 COMM DEVELOPMENT BLOCK GRANT 3.20 .75 3.93 3.20 .73 3.95 +1M TOTAL OTHER FUNDS 27.10 2.58 29.68 29.10 2.58 31.68 M0f11 GRAND TOTAL 407.00 44.13 431.13 409.00 44.13 433.13 316 I CAPITAL IMPROVEMENT PROGRAM i'() I. INTROOOCTION _ Capital improvement programming is the planning, coordination, and scheduling of public improvements for a community over a period of years. The scheduling is developed according to priorities based upon need, desire and importance of such improvements to the community within the constraints of the City's ability to finance, as well as having the staff to design and administer the projects. Essen- tially, the Capital Improvement Program (CIP) is a legislative and management tool to facilitate the scheduling, planning and execution of a series of public improvements over a five year period. The FY85-FY89 CIP is a compilation of projects currently in the CIP and new project requests. Although most projects were placed into the proposed five year plan, a few projects have been placed on a pending list. Those projects generally were viewed as having a low priority for funding at this time. One exception is the Wastewater Treatment Plant. Although it was included on the pending list, it is considered a high priority. However, because future actions are uncertain, it is impossible, at this _! time, to estimate the cost or timing of the project. II. FINANCING OF PROJECTS ' The financing of the projects included in the FY85-FY89 CIP is detailed on each project sheet. Summaries of funding by sources appear in this front section. The City strives to secure and utilize funds other than operating revenue and general obligation bonds to the maximum extent practical and utilize general obligation debt within the parameters of the city's fiscal policy. The graph at the end of this front section shows General Obligation (GO) Bond issues by year and the issues proposed for the next five years, based on this Proposed CIP. The property tax supported GO Bonds are more equal than issues in past years. The projects have been scheduled to achieve this level use of GO Bonds. Furthermore, other sources of revenue are used wherever possible for funding the projects. III. FISCAL POLICY CONSIDERATIONS A concept of sound financial planning is critical for the success of any program whether it be public or private. As a result, the CIP is a determination of 1) the levels of capital projects and 2) the sources of financing those projects. While determining the scheduling of projects for completion within the next five years, it was necessary to deal with the City's financial resources limitations; both those that have been established by State law and those that have been adopted as policy by the City Council as a guide to future City expenditure and indebtedness. It is the later limitation to which the City Council addressed itself in 1973 by the formal adoption of a fiscal policy that is aimed at controlling and regulating the property tax level for debt service on General Obligation y Bonds used to finance capital expenditures. The 1979 revised fiscal policy provides a more comprehen- sive method of financing the many capital projects which the City needs. Adherence to this fiscal policy can be expected to provide the following advantages: 317 I . Investors interested in City of Iowa City bonds can refer to a fiscal policy and rely on it in making decisions on whether to buy obligations of the City and in determining the interest rates that they will bid. A formally approved fiscal policy has a strong bearing on the City's ability to maintain and improve upon the factors which determine its credit rating. 2. The proposed property tax levy for debt service, on which there is no state imposed maximum limit, can be projected and regulated to either remain relatively stable or to increase at an even controlled rate. 3. Planning for public improvements normally takes place over a period of years. Nearly always, funds are spent for engineering and right-of-way prior to the years in which actual construction takes place. The fiscal policy can establish amounts of money which will be spent for several years in the future for the best public improvements facility planning and make it possible to concentrate time and funds on those priority projects which can be financed and constructed within the City's financial limitations. 4. A very significant advantage of a formal fiscal policy is to demonstrate the need for additional revenue sources in future years by matching expenditures and indebtedness permitted by such 'a fiscal policy against a much greater need for additional public improvements. A copy of the City's Fiscal Policy follows. Y1 41 sl 318 .34 — FISCAL POLICY ANNUAL OPERATING EXPENDITURES { 1. BALANCED BUDGET: The budget of the City of Iowa City shall be drawn so that estimated revenues and anticipated expendi- tures are equal. (State law requirement.) I— 2. TAX CEILING: ^ The budget of the City of Iowa City shall be drawn so that tax revenue in the general operating fund does not require a tax levy in excess of the limit established by State law. CAPITAL EXPENDITURES 1. DEFINITION: _ A. Capital Improvements - Capital items of a relatively permanent nature, such as buildings, and other attachments or improvements to land which are intended to remain so attached such as storm drains, sewers and streets. Capital improvements have four characteristics: (1) They last a long time. 2 They are relatively expensive. (3) They usually don't recur annually. (4) They result in fixed assets. B. Capital Expenditures - Those expenditures for public improvements and their preliminary studies and the acquisitions of property or equipment for new public improvements. Capital expenditures are expenditures for capital improvements and shall be financed under the provisions of this fiscal policy and planned in terms of the five year Capital Improvement Program. Excluded from capital expenditures are operating expenditures; those annual expenditures which are necessary to the maintenance of the city, the rendering of services, and providing for normal operation. 2. PROJECT ANALYSIS: r. Capital improvement projects for the five year period shall be analyzed for the following: �1 (1) Compatibility with the Comprehensive Plan. 319 i (2) Revenue source - A clear distinction shall be made between tax supported and self -supported bonds — (G.O. versus revenue bonds). All projects supported by revenue bonds must demonstrate ability to develop sufficient income to repay their costs and costs associated with financing. In addition, proposed revenue sources shall be analyzed in terms of whether the revenue can be used for the — proposed project and the probability that the revenue will be available. (3) Compatibility with the City Council's goals. _ 3. MAXIMUM LIMITATIONS ON GENERAL OBLIGATION BONDS: The following two maximum limitations shall apply to general obligation bonds: A. Debt Limit: Debt incurred as a general obligation of the City of Iowa City shall not exceed constitutional or statutory limits: presently 5% of the market value of the taxable property within the corporate limits as established by the City Assessor. (State law requirement.) _ B. Borrowing Reserve: - A minimum of 20% borrowing reserve, or debt margin, shall be maintained to meet emergencies, and — if so used, the bonds shall be retired as soon as reasonably possible in accordance with the provisions of this fiscal policy. 4. CEILING ON DEBT SERVICE: V Debt service charges payable from the general tax levy shall not exceed 25% of that levy in any one fiscal year. 5. FINANCING: As a general rule financing of capital improvements shall meet the following guidelines: A. General property tax and operating revenues, to the extent available, shall be used for capital project financing. B. When general property tax and operating revenues are not available under the maximum tax rates permitted by law or deemed advisable by the Council, financing of capital projects and replace- _ ments may be accomplished by the use of bonds as outlined in Section 6 hereof. — C. Every effort shall be made to seek out state or federal grants or assistance to offset a portion of the cost of capital projects. 320 36 6. BOND ISSUES: A. General obligation bonds - Bonds shall be of a serial type and general obligations to the City of Iowa City. They shall have a maximum maturity of 20 years. The maturity schedule shall provide for level principal amortization payments insofar as practicable. B. Revenue Bonds - Revenue bond financing shall be determined after first reviewing whether the use of revenue bonds could be more advantageous than financing with general obligation bonds. Revenue Bonds shall be issued in accordance with the following: (1) Amortization of principal and interest shall require no more, including reserves, than approved estimates will provide from next revenues to be available. (2) Insofar as possible, debt service, after the project has been completed and in operation for one full fiscal year, shall be level within practical constraints each year. (3) All revenue bonds for public purposes shall be sold at public competitive bidding in accor- dance with the requirements of Chapter 76, Code of Iowa as amended. The first fiscal policy was adopted by motion of the City Council at its regular meeting on June 5, 1973. This revised policy was adopted by Council motion on June 19, 1979. 321 m m 7- 6 - BONDS ISSUED IN MILLIONS 5- 4- 3- 2- G Ub Ub U/ UU 69 9U j 74 75 76 71 78 79 80 O1 82 83 84 4 FISCAL YEARS 322 CITY OF IOWA CITY GENERAL OBLIGATION BOND ISSUES .r . Bonds paid for with roperty tax. _ Bonds paid for with roperty taxes and subject o voters approval. Bonds abated by enter - rise funds revenues. r special assessment. (`1 al nom, CITY OF IOWA CITY CAPITAL IMPROVEMENTS PROGRAM FY86 - FY90 PROJECT PRIOR TRS PY86 FY" FYBB FY89 FT90 FUME YRB TOTAL BRADFORD/FIRST AK BIGNALB 0 11,000 O O 0 0- 0 It. 000 BURLINGTON ST PAVING REPAIR 1.000 34,000 O O 0 0 0 70. SOO RIDGE SO/DBD BY INTMWCTION 0 O O 0 91000 129.000 0 135.000 SIMON ST/RO00N TROT GIGNALB 0 O 0 23.000 0 O 0 23.000 RIRRN000/0000[ MORALIZATION O 20.000 O O O 0 O 20.000 SCOTT BOU CVARD PAVING 0 O O O 20,000 1.031./00 0. 1.076.000 BYWNTON/ZEN m INTERSECTION 3, ON all, 500 O 0 0 0 , 0 42.000 NgLnm AIR[ PAVING 0 O 80.000 676.000 0 0 0 786:000 mom= ROAD PAVING 0 0 O 23.000 302.000 0 0 227.090 .ALLEY PAVING PY86 71000 108.000 0 O 0 0 ' 0 110.000 OUGUSUC ROAD RAVING 0 O O A. 000 130.000 0 0 186.000 OIIBIIGIR ST - IOWA TO PMR 0 20.000 1/5.000 O 0 0 0 670.000 E -WIDTH - FOSTER RD 0 4,000 6.000 O 0 0 0 10.000 TAFT SPEEDWRY PAVING 0 0 O 20,000 362.000 0 0 782.000 'DODGE BY - DOG RD TO GOVERNOR 0 0 O 153,000 370.000 0 0 821.000 RI RR CROSSINGS - SET AVE 0 1.500 111.300 O O O 0 112.000 SI RR CRO lI - OBG/CLINTON 1.300 B2, ON O O ' O 0 0 94.000 I -WIDTH - BANS AIKY/18T AVE 0 0 0 27,000 0 0 0 27, 000 ]BURLINGTON BY BRIDGE RECONBY 73.000 1.213.000 O O 0 0 0 1.317.000 DODGE BY BRIDGE OM REPAIR O 10,000 113.000 0 0 0 0 121.000 GIRTON BY BRIDGE WIDENING 73.000 160.000 1.233.000 O 0 O 0 1,467.000 BURLINGTON BY IN AT RALSTON CR 0 0 3.000 43,000 0 O 0 30.000 WOOLF AVE BRIDGE DECK REPAIR 0 O 64.000 O O 0 0 64, COO BURLINGTON BY FOOTBRIDGE 0 0 0 O O 41,000 0 41.000 GILBENT BY BRIDGE DECK REPAIR 0 72.000 0 0 0 0 0 72.000 NEW BRIDGE: GOVERNOR TO KEOKUK 0 O O O 700.000 072,000 0 1.372,000 (continued) 323 L (continued) PROJECT CREEKSIDE SIDEWALKS NDA MERCER PARK SIDEWALK WILLOW CREEK PARK SIDEWALK N DUMUOUE ST SIDEWALK SIDEWALK CONSTRUCTION FY06 CID: CLINTON ST - WWW TO IOWA PARCEL S67 -2A (MLACAYIIRK PARK) RALSTON CREEK CHIAM" IMF PROPERTY -ACO 6 CLEARANCE POOL FACILITY SCOTT PARK MERCER 44 DIAMOND LIGHTS SUS FLEET EXPANSION/MEFLACEMT ANIMAL CONTROL FACILITY CIVIC CENTER EXPANSION AIRPORT MA1TER PLAN I AIRCRAFT PARKING MENTON ST CULVERT REPLACEMENT N CORRIDOR SEWERAGE EXTENSION EXISTING SEWER PLANT UPGRADE ORCHARD/GOUOLAGS GTOMM GONER SPRUCE GT STORM SEWER LANDFILL LEACHATE CONTROL TOTAL CITY OF IOWA CITY CAPITAL IMPROVEMENTS PROGRAM FY86 - FY90 PRIo" VMS rYB6 FY87 Free FY49 FY90 FUTURE MS TOTAL 0 23,700 O O 0 O 0 23.200 0 12.100 O 0 0 0 0 12.100 O 37.370 0 0 0 0 0 37.370 0 0 3,000 37.000 O O 0 40.000 7.000 130.000 O O 0 O 0 137.000 12,000 104.300 0 0 0 O 0 170,700 17.000 130,400 O O 0 0 0 143,400 0 0 0 133.320 399.097 306,697 0 439.310 O 0 32.320 0 0 O 0 22.720 0 0 O 11230.000 0 0 0 1.200.000 0 O 0 O 0 O 55,000 $3,000 0 22.000 0 0 0 0 0 22.000 0 960,000 620,000 440.000 330,000 330,000 0 2,320.000 0 0 O O 0 40,000 403.000 447.000 133,000 3,263,000 0 0 0 0 0 3,400,000 400.000 400, 000 0 O 0 O 0 400. 000 O 0 O 40,000 0 O 0 63.000 O O 174.000 0 0 O 0 174.000 0 0 7.700 109.700 0 O 0 117.000 0 330.000 0 0 0 0 0 530.000 O 0 40,000 O 0 O O. 166.000 3.000 67.000 O 0 0 0 O 00.000 79.000 262.000 0 0 0 0 0 361.000 911.500 7,742,050 3,093,320 2,010,020 2. "7,093 2,790.193 460,000 20,394.390 324 3(1 i i CITY OF IOWA CITY GENERAL OBLIGATION BONDS P' i PROJECT PRIOR YRS FY66 'FY97 FYSS FYR9 FY90 FUTURE YR8 TOTAL in BURLINGTON RT PAVING REPAIR 1.000 34,000 0 0 0 O O 33.000 f n. RIDGE RD/Ola RT INTERSECTION 0 0 0 O 9.000 129.000 O 139.000 SCOTT BOULEVARD PAVING O. O 0 0 00.000 1.001.000 0 1, 076. DO) RYI/MITUM/183.010BE INTERSECTION 3. 000 20.000 0 O 0 O 0 22. DGO j RELROSE AVE PAVIND O O 90.000 167.700 0 0 O 267.700 U r^ RORET ROAD PAVING 0 O 0 20.000 0 0• O 30.000 '^ DU61gUE ROAD PAVING 0 0 0 6.000 0 O O 6.000 G: DUBUOE RT - IOM TO PARK O 20.000 164.700 0 0 O 0 183.700 .TAFT SPEEDWAY PAVING O O 0 20.000 0 O O 20.000 4e -I DODGE ST - 020 RD TO GOVERNOR O 0 0 103.000 90.000 1 O U 0 243.000 E RI RR CROSSING$ - IRT AVE 0 1. SM 512.300 O 0 0 O 93.600 RI RR CROSGINOS - OB0/CLINTON 1.000 21.000 0 0 0 0 0 22.000 BURLINGTON BT BRIDGE RECONST 72.000 090.000 0 0 0 0 0 667.000 {I OOOOE RT BRIDGE DECK REPAIR O 10.000 36.200 0 0 0 0 K.2E0 RENTON BT BRIDGE WIDENING 70.000 160.000 082.000 0 O 0 0 617.000 �J BURLINGTON BT 0X AT RALSTON CR O O 0.000 27.000 O O O 26.000 WOOF AVE BRIDGE DECK REPAIR 0 O 40.000 0 0 0 0 40.000 -r BURLINGTON BT FOOTBRIDGE O 0 O O 0 41.000 0 41.000 GILBERT BT BRIDGE DECK REPAIR 0 . 27.000 0 0 O 0 O 27.000 _ NEW BRIDGE: GOVERNOR TO KEOKUK 0 0 0 0 700.000 26M 700 0 966.700 MERCER PARK SIDEWALK 0 12.100 0 O G 0 0 12.100 { WILLOW CREW PARK SIDEWALK 0 37.280 0 0 O 0 0 37.300 �.J N BUIUOUE ST SIDEWALK 0 D 3.000 19.000 0 0 O 22.000 U SIDEWALK CONSTRUCTION FY06 7.000 3.000 0 O 0 0 0 10.000 RALSTON CREEK CHANNEL IM 0 O 0 0 199.047 103.0148 O 372.690 ^. 1 POOL FACILITY O O O 1.200.000 O 0 O 1.200.000 ANIMAL CONTROL FACILITY O 0 0 0 0 40.000 UOS. 000 4131000 - i GMC CENTER EXPANSION 107.000 3.210.000 0 0 O O O 3.400.000 AIRPORT MASTER PLAN I 400.000 400.000 0 0 O 0 0 880.000 SESSION ST CULVERT REPLACEMENT 0 0 100.000 0 0 0 0 106.000 i• N CORRIDOR SEWERAGE EXTENSION 0 O 7.000 109.000 0 O 0 117.000 _. ORCHARD/DDWLA9B STDRM SEWER 0 O . 29.000 O O O O 99.000 .MPRUC6 BT STORM SEWER 3.000 47.000 0 O O O 0 30.000 � E� TOTAL 710 5;; �lulwiy o�.000 O83 �NN3.�� 1.61 11,590 ' 408.000 11.10�7,611i ��023,597 325 R CITY OF IOWA CITY FEDERAL AID PROJECT PRIOR YNB FY06 FY07 FV811 FY89 FY90 FUTURE YRB IOTA. MELROSE AVE PAVING 0 0 0 480,270 O O O 400.270 OLAKMA OT - IOWA TO PARR 0 O 491.270 O O 0 0 491.270 BURLINGTON RT BRIDGE RICONBT 0 670,000 O O 0 O 0 &50.000 0000E OT BRIDGE DECK REPAIR 0 O 70.770 O O 0 0 70,770 BENTON OT BRIDGE WIDENING 0 0 600,000 O 0 0 0 &301000 GILBERT BT BRIDGE DECK REPAIR 0 47.000 O 0 O O 0 17.000 NEW BRIDGE: GOVERNOR TO KEOKUK 0 0 0 O 0 600.270 0 607.270 NNE FLAT EIPANBION/REPLACENT 0 720.000 017.000 270,000 2&2.700 2&2.000 0 1, MO. 000 TOTAL 0 «� ilr, 333, Z 179,900 vwa. ' 04.Mr000 O 133,320 .rwwY: Nr�:.Br2:°..s 103,347 r867,73 506.113 PROPERTY ACO & CLEARANCE SPECIAL ASSESSMENTS ROMET ROAD PAVING 0 O 0 O 702.000 0 0 202.000 ALLEY PAVING FYB& 7.000 100,000 O O O O 0 '110.000 DUBUQUE ROAM PAVING O 0 O O 100.000 O 0 100.000 TMT SPEEDWAY PAVING 0 0 O O 3&2.000 O 0 262.000 SIDEWALK CONSTRUCTION FUS& 0 127.000 0 0 0 0 0 227.000 TOTAL 7.000 -037.000 ----0 --_--__O � 811.000 0 0 1.076,000 .YN..N. YNNYY .Yy..y. Yr�.rH .rNNN. NY..y • �. COMM. DEV. BLOCK GRANT CREEK91DE SIDEWALKS NSA O 23.200 O O 0 0 0 27.200 PARCEL 047-2A (BLACKWAUI PARKI 15,000 119.900 0 O 0 0 0 179,900 RALSTON CREEK CHANNEL IMP 0 0 O 133,320 1", 048 103,347 0 506.113 PROPERTY ACO & CLEARANCE 0 O 22,520 0 0 O 0 32, ON DENTON BT CULVERT REPLACEMENT 0 0 70.000 O 0 O 0 70,000 ORCHIARD/DOUOLASS STORM SEWER 0 0 137,000 O 0 O 0 177.000 TOTAL 15. 000 I43. 100 537. 520 157.750 199. 54 ,107, 347 0 902, 902, 075 .rrrr. rNrrN .rrwY. Nrrrr .rrrr. wrrr .�rr0 r 326 36 CITY OF IOWA CITY t OPERATIONS t PROJECT PRIOR YRt FY06 FYR FYSS FY09 FY90 FUTURE YRS TOTAL i PARCEL 467-2A (SLACKHAMA PARK) 0 10,000 0 O O 0 0 10,000 O O O O O 0 77,000 07,000 SCOTT FMK FIERCER 04 DIAMOND LIGHTS 0 22,000 0 O O O 0 22,000 BUG FLEET EXPANSION/AEFLACERT 0 240.000 107,000 110.000 07,700 07,000 • O Am, 000 0 O 0 47.000 O 0 0 47,000 •� AIRCRAFT PARKING LANDFILL LEACHATE CONTAGL 79.000 2A2. 000 0 O O 0 0 841.000 t �^7 TOTAL 79.000 �ru�w� 084.700 107.000 177.000 07.000 07.700 77.000 1.107.900 rwu�r .www uuu�w uw�uo oouor uouuu uw��f m/ t. i F I F i p1 ROAD USE TAX 1 AVE SIGNALS ORAD/ORD/FIRST NAL 0 19,000 O O O O 0 19.000 UNION ST/MORMON TREK SHOWY./ O O O 28,000 O O O 08.000 i 00[ K1RKMOOD/00SIONALIIATION 0 20.000 O O 0 O O 20.000 [-MOTH - FORUM RD 0 4.000 A. 000 O 0 0 O 10.000 -• U -MIRTH - SANDUIRWIST AVU 0 O 0 27.000 0 O 0 27.000 TOTAL ---.0 0 �-{2,000 A00 70.000 O -0-0 99.000 tI1 1 i7 STATE AID 55 I_1 P M �O DOD" ST -OSS RD TO OOYERNOR 0 O O W9.970 O 0 II79.970 SI AR "MANN - IST AVE 0 O N, 900. O O 0 0 M,900 UI OR CROSSIMISS - 010/CLINTON 0 81,700 O O 0 0 0 31, on SUSLINOTON BT SR AT RALSTON CR 0 O 0 22,000 0 O 0 22.000 WOOLF AVE BRIDGE DECK REPAIR 0 O 20.700 O 0 O 0 9,700 .. TOTAL 0 21, 000 102,400 22,000 279. 970 O �� , ROD 327 CITY OF IOWA CITY CONTRIBUTIONS PROJECT Falco Val FYW FVE7 FYp FV1Y FM Funow TR1 TOTAL �. 1VINOTONINELROSE INTERSECTION O 11.700 0 O O 0 O 11.000 i RI RR CROSSINGS - IST AVE 0 O 70.000 O O 0 0 07.700 N W -4P MR n /IOEIINJI 0 O O 11.000 O 0 0 11,000 TOTAL �rrrr0 r Is, OW rr22iSOO ~ 18,000 rrr 0 O O 01.100 1 �-► 1Li i The following i abbreviations which appear on the Project Listingindicate - I i - I I the source of funding: GO = General Obligation Bond FA Federal Aid 7 SP = Special Assessment SA = State Aid OP = Operating Revenue HC = Housing A Community Development Act CO = Contributions (Community Development Block Grant) GR General Revenue Sharing RB Revenue Bonds 1 .. I IN r., I BRADFORD DRIVE AND FIRST AVENUE SIGNALIZATION REFERENCE: Map A it DESCRIPTION OF PROJECT This project will involve the installation of a two phase semi -actuated traffic controller with overlane traffic indications and pedestrian indications. A traffic engineering study of the location has revealed that the intersection meets the criteria of the Accident Experience Warrant as specified in the Manual of Uniform Traffic Control Devices. Even though additional traffic may be attracted to Bradford Drive from the neighborhoods east of First Avenue and motorists will experience additional delay, the intersection will be safer. Road Use Tax monies will fund this project. FUTURE YEAR BUDGET IMPACTS Electrical costs are estimated at $720 per year and maintenance costs at $300 per year. 1HPL'ci94TATION SCHEDULE What will be done? Before FY86 FY86 Design and construction FY87 FY88 FY89 FY90 After FY90 TOTAL .nn Beginning Finishing Source of Date Date $ Funding July 1985 Sept. 1985 19,000 RU $19,000 a aa___aaa tl BURLINGTON STREET PAVING REPAIR REFERENCE: Map A /2 DESCRIPTION OF PROJECT This project involves the removal and replacement of pavement which is extensively cracked on the block between Capitol Street and Clinton Street. This block is a very heavily traveled street and replacement of cracked and settled concrete pavement is required before further extensive damage occurs. If not funded, the street will continue to deteriorate and may require more extensive repair in the future. This project will be financed with General Obligation bonds. FUTURE YEAR BUDGET IMPACTS This project will reduce future maintenance costs. IMPLEMENTATION SCHEDULE What will be done? Before FY86 Design FY86 Construction FY87 FY88 FY89 FY90 After FY90 TOTAL Beginning Finishing Source of Date Date i Funding March 1985 June 1985 1,500 GO July 1985 August 1985 34,000 GO ;35,500 331 �G ii k: RIDGE ROAD AND DUBUQUE STREET INTERSECTION REFERENCE: Map A 13 DESCRIPTION OF PROJECT This project involves relocating 900 feet of Dubuque Street, 20 feet west of its present alignment in order to improve the right turn movement from Ridge Road onto Dubuque Street. This project is needed to provide a safe turning movement for those motorists desiring to travel north from Ridge Road. If not funded, traffic proceeding south on Ridge Road, then north on Dubuque street must utilize both north- bound lanes of Dubuque Street. General Obligation bonds can fund this project. FUTURE YEAR BUDGET IMPACTS Costs of street maintenance should remain about the same. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date $ Funding Before FY86 FY86 FY87 FY88 FY89 Design Dec. 1988 June 1989 9,000 GO FY90 Construction July 1989 Oct. 1989 129,000 GO After FY90 TOTAL 332 $138,000 333 36 BENTON STREET AND MORMON TREK BOULEVARD SIONALIZATION na REFERENCE: Map A /q iDESCRIPTION OF PROJECT �+ This project will involve the installation of a two phase semi -actuated traffic controller with overlane i traffic indications and pedestrian indications. w This project may be required in FY88 if residential jgrowth in the area continues. Traffic engineering studies will confinue to monitor traffic conditions in the area at the intersection. These signals will increase safety of pedestrians even though it also mean additional delay for those attempting to cross Benton Street. will Road Use Tax monies will fund this project. f The Comprehensive Plan projects continued growth in the area west of this intersection in Phase I of the development sequence. .� FUTURE YEAR BUDGET IMPACTS e, Future costs are estimated at $870 per year for electricity and $360 per year for maintenance. ' IMPLEMENTATION SCHEDULE ^I What will be done?Beginning Finishing Source of a� ---- Date Date $ Fundlna e Before FY86 FY86 FY87¢� FY88 Design and construction FY89 July 1987 Oct. 1987 23,000 RU FY90' W, j After FY90 ; TOTAL $23,000 - 333 36 KIRKWOOD AVENUE AND DODGE STREET SIGNALIIATION J REFERENCE: Map A /5 i DESCRIPTION OF PROJECT This project will involve the installation of a two phase traffic indications and pedestrian indications semi -actuated traffic control with overlane -' at the intersection of Kirkwood Avenue and Dodge Street. This project will be needed if traffic volumes continue to increase from the onto Kirkwood Avenue. Additional delay will be encountered it will provide a safer intersection. north and south feeding by east/west traffic on Kirkwood Avenue, but tRoad Use Tax will finance this project. FUTURE YEAR BUDGET IMPACTS Estimated future costs for electricity are $800 per year. and $350 per year for maintenance. IMPLEMENTATION SCHEDULE Beginning What will 1 b_ a donee Date Finishing Sourceof Date f Before FY86 FY86 Design and construction July 1985 FY87 Oct. 1985 20,000 RU FY88 ' FY89 FY90 After FY90 f )1 17 TOTAL $20,000 I � p J I I _i I 334 i i SCOTT BOULEVARD PAVING REFERENCE: Map A !6 DESCRIPTION OF PROJECT This project involves the paving of Scott Boulevard 31' in width from Court Street to Lower West Branch Road and then to Rochester Avenue. Storm sewer facilities will also be installed. This project has long-range benefits in providing a low -maintenance roadway from Highway 6 Bypass to Rochester Avenue. When all the segments are intact it will provide a route significantly more attractive than the existing facilities. This project will be funded by General Obligation Bonds. As the project is planned, the City will pave the road with the condition that the landowners give the rights-of-way to the City. This project would qualify for Federal Aid to Urban Systems (FAUS) funds to partially fund it; however, this funding requires rights-of-way to be purchased. To save time and casts of buying rights-of-way, the FAUS funds may be put to better use on another project. This project is included in the Comprehensive Plan and is consistent with.the trafficway design stan- dards. It will provide a truck route and aid in moving traffic from the BDI industrial area to I-80. FUTURE YEAR BUDGET IMPACTS This project will reduce maintenance costs on the gravel portion of Scott Boulevard north of Court; however, there will be increased pressure for future road improvement to I-80. IMPLEMENTATION SCHEDULE What will be done? Before FY86 FY86 FY87 FY88 FY89 Design and Land Acquisition F190 Construction After FY90 TOTAL 335 Beginning Finishing Source of Date Date f Funding �" T July 1988 May 1989 25,000 GO June 1989 Dec. 1989 1,051,500 GO $1,076,500 aaaaaaaaaa BYINGTON ROAD AND MELROSE AVENUE INTERSECTION REFERENCE: Map A 07 DESCRIPTION OF PROJECT This project will involve the removal and replacement of the Byington Road and Melrose Avenue intersec- tion, along with associated storm sewer improvements, in order to provide motorists with a turning radius which better suits the area. This project is needed in order to provide motorists a safe continuous turning movement from Melrose Avenue onto Byington Road. If not funded, the existing 906 left-hand turn will remain from Melrose Avenue onto Byington Road, which slows traffic unnecessarily. This project will be financed by a contribution from the University of Iowa for a portion of the construction and the rest by General Obligation bonds. FUTURE YEAR BUDGET IMPACTS Normal maintenance costs will be required. IMPLEMENTATION SCHEDULE What will be done? Before FY86 Design FY86 Construction FY87 FY88 FY89 FY90 After FY90 TOTAL 336 Beginning Finishing Source of Date Date i Funding March 1985 June 1985 3,500 GO July 1985 Sept. 1985 38,500 GO/CO $42,000 ooevoe=ee MELROSE AVENUE PAVING REFERENCE: Map A t8 DESCRIPTION OF PROJECT This project will provide the continuation of the existing configuration of Melrose Avenue from the end of the concrete pavement near West High School to relocated• Highway 218, a distance of approximately 2,500 feet. This project will provide a facility which will accommodate the increased flow of traffic generated by relocated Highway 218. Federal Aid to Urban. Systems monies will fund 75% of construction costs. The rest will be funded by General Obligation Bonds. This facility is a proposed improvement in the Comprehensive Plan. This proposal would construct Melrose Avenue (a secondary arterial) at primary arterial standards. FUTURE YEAR BUDGET IMPACTS Demands may be made to extend four lanes to Burlington Street. IMPLEMENTATION SCHEDULE Beginning What will be done? Date Before FY86 FY86 FY87 Design and Land Acquisition July 1986 FY88 Construction July 1987 FY89 FY90 After FY90 TOTAL 337 Finishing Source of Date $ Funding June 1987 80,000 GO June 1988 676,000 FA/GO $756,000 6 6 ROHRET ROAD PAVING IMPROVEMENT REFERENCE: Map A M9 DESCRIPTION OF PROJECT This project will provide for the paving of Rohret Road 31' in width from Mormon Trek Boulevard to relocated Highway 218. Storm sewer facilities will also be installed. This project is needed to accommodate the increase in traffic flow from new subdivisions adjacent to Rohret Road. A portion of this project could be funded by Special Assessment, the rest would be General Obligation Bonds. This project will service an area shown for development in Phase I (1983-88) of the Comprehensive Plan. FUTURE YEAR BUDGET IMPACTS Normal maintenance costs will be required. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date $ Funding Before FY86 FY86 FY87 FY88 Design and Land Acquisition July 1987 June 1988 25,000 GO FY89 Construction July 1988 Nov. 1988 302,000 GO/SP FY90 After FY90 TOTAL 338 $327,000 aaaaaaaaa ALLEY PAVING - FY86 REFERENCE: Map A /10 (3 locations) DESCRIPTION OF PROJECT This project involves the paving of alleys located in Block 1 of Lyon's First Addition (between Gilbert Street and Van Buren Street, north of Bowery Street), Block 9 of Lyon's Second Addition (between Dodge Street and Johnson Street, south of Bowery Street), and Raphael Place (between Rochester Avenue and Hotz Avenue and Clapp Street and Parson Avenue). Other areas may be added as requests are submitted. These alleys are gravel at the present time whereby potholes and dust are an ever -occurring problem. Dust afrom the ravel nd roughggravelssurface and will be a nuisanceltonthoseot n that see thethe m andwill livecontinue adjacentto have a dusty t them. Paving of these alleys will be funded by special assessments to the property owners. Renters and property owners have petitioned the City for paving improvements. FUTURE YEAR BUDGET IMPACTS Routine maintenance costs will be reduced if this project is completed. IMPLEMENTATION SCHEDULE What will be done? Before FY86 Design FY86 Construction FY87 FYBB FY89 FY90 After FY90 TOTAL Beginning Finishing Source of Date Date f Funding Jan. 1985 June 1985 7,000 SP July 1985 Oct. 1985 108,000 SP $115,000 339 t i DUBUQUE ROAD IMPROVEMENTS REFERENCE: Map A /11 DESCRIPTION OF PROJECT This project will involve the construction of a new 28' wide paving with curb from Highway 01 north to the Hy -Vee driveway and widening to 28' wide with asphalt overlay continuing north 1100+ feet including required storm sewer and sidewalk. The existing pa-jing is only 18' in width. This project will provide for proper storm drainage and street width to carry increased traffic volume due to development. Also, the area along the Hy -Vee is in need of repair. Sidewalks are frequently funded by special assessments. The City can fund the road improvements with General Obligation Bonds. Construction and permanent easements will be required to complete this project and it is anticipated that the property owners will give these at no cost to the City. FUTURE YEAR BUDGET IMPACTS Bormal maintenance costs will be required, but will be reduced from what is required now. IMPLEMENTATION SCHEDULE What will be done? Before FY86 FY86 FY87 FY88 Design and Land Acquisition FY89 Construction FY90 After FY90 TOTAL 340 Beginning Date Aug. 1987 May 1988 Finishing Source of Date f Funding April 1988 6,000 GO Sept. 1989 150,000 GO/SP $156,000 DUBUQUE STREET - IOWA AVENUE TO PARK ROAD REFERENCE: Map A /12 DESCRIPTION OF PROJECT — This project is based upon widening the street from the current 41' to 45'. It will involve the removal and replacement of existing pavement with portland cement concrete on Dubuque Street from Iowa Avenue to Park Road. The storm sewer facilities will also be upgraded to meet the present standards. This project is needed since the existing facility has deteriorated to such a degree that complete removal I and replacement is necessary. j _ Generally, Federal Aid to Urban Systems (FAUS) funding is only available for paving that is 49' wide and won't be provided if the project is less than 45' wide. Nine trees on both sides of the street north of the Church Street intersection would need to be removed to allow for the necessary widening of the street. Funding is designated as FAUS 75% of construction and the rest from General Obligation Bonds. Trafficway design standards in the Comprehensive Plan recommend pavement width between 31' and 49' on i secondary arterials such as Dubuque Street. FUTURE YEAR BUDGET IMPACTS _ Normal maintenance costs will be required. IMPLEMENTATION SCHEDULE �•i ci Beginning Finishing Source of What will be done? Date Date f Funding '+ ! Before FY86 - FY86 Design March 1985 March 1986 20,000 GO _ FY87 Construction April 1986 Oct. 1986 655,000 GO/FA FY88 FY89 FY90 After FY90 i TOTAL (675,000 _ I 341 2 .moi EXTRA WIDTH PAVING - FOSTER ROAD REFERENCE: Map A /13 DESCRIPTION OF PROJECT The City pays the cost of collector and arterial street paving in excess of 28 feet in width. This includes Foster Road from Prairie du Chien west approximately 1800 feet. This area is planned for future development. Traffic congestion may be a problem if arterial streets are not paved to a width greater than 28 feet. Extra width paving will be funded by Road Use Tax. To comply with design standards, the City pays for the overwidth pavement. This project will facilitate development of the area in Phase II (1988-1993) as projected in the Comprehensive Plan. FUTURE YEAR BUDGET IMPACTS Maintenance costs will not increase because of overwidth pavement. IMPLEMENTATION SCHEDULE 342 Beginning Finishing Source of What will be done? Date Date S Funding Before FY86 , FY86 Construction - western 700 ft. July 1985 June 1986 4,000 RU FY87 Construction - eastern 1100 ft. July 1986 June 1987 6,000 RU FY88 FY89 FY90 After FY90 TOTAL $10,000 342 TAFT SPEEDWAY PAVING IMPROVEMENTS REFERENCE: Map A I14 DESCRIPTION OF PROJECT This prbject involves the paving of Taft Speedway 28' in width, from Dubuque Street west to the cross- road between Taft Speedway and Foster Road. Storm sewer facilities will also be installed. Graveled residential streets within the City limits are a maintenance problem for the City and a nuisance for the public. Current residents have requested this project. There will be development along Taft Speedway that will mean increased traffic. A portion of this project is to be funded by Special Assessment and the rest of it will come from General Obligation Bonds. FUTURE YEAR BUDGET IMPACTS The project will reduce annual maintenance costs on this street. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date ; Funding Before FY86 FY86 FY87 FY88 Design July 1987 May 1988 20,000 GO FY89 Construction June 1988 Nov. 1988 362,000 GO/SP FY90 After FY90 TOTAL ;382,000 eveeve..a Q 343 DODGE STREET - DUBUQUE ROAD TO GOVERNOR REFERENCE: Map A /15 DESCRIPTION OF PROJECT This project will involve the widening of Dodge Street to four lanes, 49' wide from Dubuque Road to Governor Street. This project is needed since the amount of traffic has increased in that the existing two lane facility cannot handle the traffic safely and adequately. Urban State Traffic Engineer Program (USTEP) will fund 55% of the construction for this project; the other 45% of construction and the engineering costs will be funded by General Obligation Bonds. It is consistent with the Comprehensive Plan trafficway design standards. FUTURE YEAR BUDGET IMPACTS Normal maintenance costs will be required. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date f Funding Before FY86 FY86 FY87 FY88 Design and Land Acquisition Aug. 1987 April 1988 153,000 GO/SA FY89 Construction May 1988 Sept. 1988 370,000 GO/SA FY90 After FY90 TOTAL I 344 $523,000 m RAILROAD CROSSING AT FIRST AVENUE REFERENCE: Map A 016 DESCRIPTION OF PROJECT This project will provide railroad crossing improvements over the Rock Island tracks on First Avenue. This would provide a rubberized crossing on First Avenue. The existing Rack Island Railroad crossing at the aforementioned location is in poor condition. State Grade Crossing Surface Repair monies will fund 60% of the construction, the City's share is 20% of construction plus engineering costs. The railroad company's share is the remaining 20% of construction. With the uncertain funding by the railroad company, this project has been moved back one year from last year's proposal. FUTURE YEAR BUDGET IMPACTS Maintenance costs will be reduced at crossings and less' maintenance will be required to vehicles using crossings. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? $ F di Before FY86 FY86 Design FY87 Construction FY88 FY89 FY90 After FY90 TOTAL Date Date un ng Jan. 1986 June 1986 1,500 GO July 1986 June 1987 111,500 GO/SA/CO $113,000 345 136 RAILROAD CROSSING - DUBUQUE STREET AND CLINTON STREET REFERENCE: Map A i17 DESCRIPTION OF PROJECT This project will provide railroad crossing improvements over the Rock Island tracks on Dubuque Street and Clinton Street. They will be asphalt crossings. The existing Rock Island Railroad crossings at the aforementioned locations are in very poor condition. State Grade Crossing Surface Repair monies will fund 60% of the construction, the City's share is 20% of construction plus engineering costs. The railroad company's share is the remaining 20% of construction. With the poor financial status of the railroad, the City may have to fund their share. The project has been moved back one year from last year's proposal because the railroad company has not agreed to funding. FUTURE YEAR BUDGET IMPACTS Maintenance costs will be reduced at crossings and less maintenance will be required to vehicles using crossings. IMPLEMENTATION SCHEDULE What will be done? Before FY86 Design and Agreements FY86 Construction FY87 FY88 FY89 FY90 After FY90 TOTAL Beginning Finishing Source of Date Date S Funding Jan. 1985 June 1985 1,500 GO July 1985 June 1986 52,500 GO/SA $54,000 aaaavavaa 346 EXTRA WIDTH PAVING - FIRST AVENUE AND SANDUSKY DRIVE REFERENCE: Map A 018 (2 locations) DESCRIPTION OF PROJECT The City pays the cost of collector and arterial street paving in excess of 28 feet in width. Streets included in the program are Phase IV of First Avenue from the north line of First and Rochester, Part One, south approximately 240 feet; Sandusky Drive from Keokuk Street west to Gilbert Street. Traffic congestion may be a problem if streets determined as collector or arterial are not paved to widths greater than 28'. Extra -width paving will be funded by Road Use Tax. To comply with design standards, the City pays for the overwidth pavement. FUTURE YEAR BUDGET IMPACTS Maintenance costs will not increase because of overwidth pavement. IMPLEMENTATION SCHEDULE What will be done? Before FY86 FY86 FY87 FY88 Construction FY89 FY90 After FY90 TOTAL 347 Beginning Date July 1987 Finishing Source of Date t Funding June 1988 27,000 RU $27,000 36 i BURLINGTON STREET BRIDGE RECONSTRUCTION REFERENCE: Map B 119 DESCRIPTION OF PROJECT This project will provide for the engineering and the reconstruction of the eastbound bridge over the Iowa River on Burlington Street. This project was included in the five year plan approved by Council previously. The deck and piers are deteriorating. The IDOT inspects deterioration of bridges and has — determined this bridge needs complete reconstruction. The IDOT allocates funds according to the necessity of the project. General Obligation Bonds, sold in December, 1982, will fund the design costs currently in progress. Construction will be funded with $650,000 (maximum amount allowed per project) of Federal Aid Bridge Replacement Program monies with the remainder financed by General Obligation Bonds. At this time, it is _ anticipated that Federal funding will be available so that construction can begin in the 1985 construc- tion season. This bridge is located at the intersection of Burlington Street, Grand Avenue and Riverside Drive — (Highway 218/6). Burlington Street and Riverside Drive are existing arterial streets while Grand Avenue is projected as an arterial street in the Comprehensive Plan. FUTURE YEAR BUDGET IMPACTS This project will reduce future maintenance costs. IMPLEMENTATION SCHEDULE What will be done? Before FY86 Design FY86 Construction FY87 FY88 FY89 FY90 After FY90 TOTAL Beginning Finishing Source of r Date Date $ Funding �^ Jan. 1983 Oct. 1984 72,000 GO _ Aug. 1985 Aug. 1986 1,245,000 GO/FA $1,317,000 - 9-- 349 r �G _ DODGE STREET BRIDGE DECK REPAIR REFERENCE: Map B /20 DESCRIPTION OF PROJECT This project will involve the repair of the Dodge Street bridge deck (over the C.R.I. b P. Railroad) and approaches with dense concrete, a system used by the State of Iowa in repairing highway bridge decks and similar to the Park Road bridge repair. The Dodge Street bridge deck surface is deteriorating, in that the concrete is spalling, creating many potholes. .. Federal Aid to Urban Systems (FADS) monies will fund $78,750 of construction costs, with the remainder being funded by General Obligation Bonds. FUTURE YEAR BUDGET IMPACTS Future maintenance costs will be greatly reduced. IMPLEMENTATION SCHEDULE What will be done? Before FY86 FY86 Design FY87 Construction FY88 FY89 FY90 After FY90 TOTAL Beginning Finishing Source of Date Date t Funding Sept. 1985 March 1986 10,000 GO July 1986 Sept. 1986 115,000 GO/FA 350 $125,000 BENTON STREET BRIDGE WIDENING PROJECT REFERENCE: Map B f21 DESCRIPTION OF PROJECT This project will provide for the design and widening of the Benton street bridge over the Iowa River from the existing two lane structure to a facility carrying four lanes. This project will include the repair of an extensively deteriorated deck which is presently overlayed with asphalt. This project is necessary since the amount of traffic has increased such that the existing two lane structure cannot adequately accommodate the traffic. Designs would be funded by General Obligation Bonds. Construction will be funded with $650,000 (maximum allowed per project) of Federal Aid Bridge Replacement Program monies and the remainder funded from General Obligation Bonds. The actual date of construction will depend upon when Federal funding is available. This bridge is located on Benton Street just east of Riverside Drive (Highway 218/6). Both streets are arterial streets and are shown as such in the Comprehensive Plan. FUTURE YEAR BUDGET IMPACTS Normal maintenance will be required. IMPLEMENTATION SCHEDULE 351 ,3 Beginning Finishing Source of What will be done? Date Date $ Funding Before FY86 Design Jan. 1985 March 1986 75,000 GO FY86 Land Acquisition Jan. 1986 May 1986 160,000 GO FY87 Construction Aug. 1986 Aug. 1987 1,232,000 GO/FA FY88 FY89 FY90 After FY90 TOTAL $1,467,000 351 ,3 u BURLINGTON STREET BRIDGE AT RALSTON CREEK I: REFERENCE: Map B f22 f' li DESCRIPTION OF PROJECT This project will involve the repair of the Burlington Street bridge deck (over Ralston Creek) with IIt dense concrete, a system used by the State of Iowa in repairing highway bridge decks. The bridge deck is deteriorating in that the concrete is spalling, creating many potholes. t Urban -State Traffic Engineering Program (USTEP) will fund approximately 55% of the construction, the irest � will be funded by General Obligation Bonds. FUTURE YEAR BUDGET IMPACTS Present and future maintenance costs will be greatly reduced. IMPLEMENTATION SCHEDULE j ! Beginning Finishing Source of �i J What will be done? Date Date $ Funding Before FY86 FY86 FY87 Design Sept. 1986 March 1987 5,000 GO FY88 Construction July 1987 Sept. 1987 45,000 GO/SA FY 90 FY After FY90 •^ ! TOTAL 1;50,000 i ' 1 1 , i I _ ! 352 WOOLF AVENUE BRIDGE DECK REPAIR REFERENCE: Map B /23 DESCRIPTION OF PROJECT This project will involve the repair of the Woolf Avenue bridge deck (over Highway 6/218, and Cedar Rapids and Iowa City Railway Co.) with a dense concrete overlay, a system used by the State of Iowa in repairing highway bridge decks. The Woolf Avenue bridge deck is deteriorating in that that concrete is spalling, creating many potholes. If not funded, the bridge deck will continue to deteriorate, whereby an entirely new bridge deck will be necessary. Urban -State Traffic Engineering Program will fund 55% of the construction, the rest of the project will be funded by General Obligation bonds. FUTURE YEAR BUDGET IMPACTS Present and future maintenance costs will be greatly reduced. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date f Funding Before FY86 FY86 FY87 Design and Construction Sept. 1986 June 1987 84,000 GO/SA FY88 FY89 FY90 After FY90 TOTAL $64,000 353 0 BURLINGTON STREET FOOTBRIDGE REFERENCE: Map B /24 DESCRIPTION OF PROJECT This project involves installation of a footbridge over Ralston Creek adjacent to the south side of the existing Burlington Street bridge. This project will provide a route for pedestrians along the south side of Burlington Street when crossing Ralston Creek along the same alignment as the approach sidewalk, thus moving the sidewalk further from the street curb. The project will be financed by General Obligation bonds. FUTURE YEAR BUDGET IMPACTS Normal maintenance costs will be required. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date $ Funding Before FY86 FY86 FY87 FY88 FY89 FY90 Design and Construction Aug. 1989 June 1990 41,000 GO After FY90 TOTAL 354 $41,000 GILBERT STREET BRIDGE DECK REPAIR REFERENCE: Map B 025 DESCRIPTION OF PROJECT This project will involve the repair of the Gilbert street bridge deck (over Ralston Creek) with a dense concrete overlay, a system used by the State of Iowa in repairing highway bridge decks. The Gilbert Street bridge deck surface is deteriorating in that the concrete is spalling, creating many potholes.' If not funded, the bridge deck will continue to deteriorate, whereby an entirely new bridge deck will be necessary. Federal Aid to Urban Systems will fund 75% of construction costs and the rest will be funded by General Obligation bonds. FUTURE YEAR BUDGET IMPACTS Present and future maintenance costs will be greatly reduced. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date $ Funding Before FY86 FY86 Design and Construction Sept. 1985 June 1986 72,000 FA/GO FY87 FY88 FY89 FY90 After FY90 TOTAL $72,000 355 3G I i 1 .1 NEW BRIDGE CONNECTING GOVERNOR STREET AND KEOKUK STREET REFERENCE: Map B 026 DESCRIPTION OF PROJECT This project will involve the connection of Governor Street, which ends at the C.R.I. 6 P. railroad tracks, with Keokuk Street, primarily at Kirkwood Avenue. This project includes the construction of a new bridge over the railroad tracks as well as complete right-of-way purchase for two blocks. This project will enable the existing one-way couplet on Governor and Dodge streets to be extended from Bowery Street to Kirkwood Avenue. By providing another railroad crossing, this project also will lessen the amount of traffic traversing the Summit Street bridge, which is a continual maintenance problem. Federal Aid to Urban Systems will fund 75% of construction costs and the rest will be funded by General Obligation bonds. FUTURE YEAR BUDGET IMPACTS Normal maintenance costs will be required with regard to all new construction, but said costs to the Summit Street bridge will be reduced. IMPLEMENTATION SCHEDULE What will be done? Before FY86 FY86 FY87 FY88 FY89 Design and Land Acquisition FY90 Construction and Inspection After FY90 TOTAL Beginning Date July 1988 June 1989 356 Finishing Source of Date t Funding May 1989 700,000 GO July 1990 872,000 $1,572,000 A CREEKSIDE SIDEWALKS NEIGHBORHOOD STRATEGY AREA REFERENCE: Map B /27 (3 locations) DESCRIPTION OF PROJECT Existing sidewalks in the Creekside Area have deteriorated to the point where residents have specific- ally requested repair be done. Many streets are not served with sidewalks and residents requested that high traffic areas be supplied with sidewalks. This project will be funded by CDBG monies. It was approved by the CCN for the following locations: 7th Avenue Court - New on north side from 7th Avenue east to Creekside Park. Muscatine Avenue - Repair/replace south side from Rundell Street east to 7th Avenue. Muscatine Avenue - New on north side from Garden Street east to 5th Avenue. This project is consistent with trafficways design standards of the Comprehensive Plan. This project adheres to the policy approved by CCN and City Council of allocating CDBG funding to redevelopment areas. FUTURE YEAR BUDGET IMPACTS This project will not necessitate the infusion of additional funding. The project will remedy existing problems and postpone the need for any future funding for the next 10-15 years. It may require a subsidy for snow removal for elderly residents. IMPLEMENTATION SCHEDULE What will be done? Before FY86 FY86 Design and Construction FY87 FY88 FY89 FY90 After FY90 TOTAL Beginning Date July 1985 357 Finishing Source of Date $ Funding Nov. 1985 23,200 HC $23,200 MERCER PARK SIDEWALK REFERENCE: Map B f28 DESCRIPTION OF PROJECT This project will provide sidewalk along Dover Street on the east side of Mercer park, and will join with the existing sidewalk in the area. Since the Village Green area is nearly fully developed, access along the park is necessary for pedestrian use and safety. General Obligation bonds will fund this sidewalk. This project is consistent with the trafficway design standards of the Comprehensive Plan. FUTURE YEAR BUDGET IMPACTS Additional funds will be necessary for snow removal. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date $ Funding Before FY86 FY86 Design and Construction July 1985 Oct. 1985 12,100 GO FY87 FY88 FY89 FY90 After FY90 TOTAL 358 $12,100 WILLOW CREEK PARK SIDEWALK — REFERENCE: Map 8 129 — DESCRIPTION OF PROJECT This project will provide sidewalk along Benton Street and Teg Drive on the north and east sides of — Willow Creek Park. Since the Penny Bryn area is nearly fully developed, access along the park is necessary for pedestrian use and safety. General Obligation bonds will fund this sidewalk. — It is consistent with the Comprehensive Plan trafficway design standards. FUTURE YEAR BUDGET IMPACTS Additional funds will be required for snow removal. IMPLEMENTATION SCHEDULE `: Beginning Finishing Source of What will be done? Date Date t Funding , Before FY86 FY86 Design and Construction July 1985 Oct. 1985 37,350 GO FY87 s� ` FY88 a FY89 FY90 After FY90 TOTAL $37,350 i NORTH DUBUQUE STREET SIDEWALK IMPROVEMENT PROJECT REFERENCE: Map B /30 DESCRIPTION OF PROJECT This project involves the widening of the existing sidewalk located on the west side of Dubuque Street between Kimball Road and Mayflower Apartments. The sidewalk is currently 4' wide and the proposed width is 81. Due to the high rate of pedestrian traffic on Dubuque Street, north of Park Road which origi- nates mainly from the Mayflower Apartments, the existing 4' wide sidewalk located on the west side of Dubuque Street should be replaced with a wider facility. The University of Iowa will contribute some of the construction costs; the City will fund the rest with GO bonds. This project is consistent with the trafficway design standards of providing sidewalks along streets. The area served by the sidewalk is shown for development during Phase I and II of the Comprehensive plan (1983-93). FUTURE YEAR BUDGET IMPACTS Additional funds will be necessary for snow removal. IMPLEMENTATION SCHEDULE TOTAL 360 $40,000 vvvvvvvvv Beginning Finishing Source of What will be done? Date Date f Funding Before FY86 FY86 FY87 Design Jan. 1987 June 1987 3,000 GO FY88 Construction July 1987 Oct. 1987 37,000 GO/CO FY89 FY90 After FY90 TOTAL 360 $40,000 vvvvvvvvv SIDEWALK CONSTRUCTION - FY66 REFERENCE: Map 8 /31 (10 locations) DESCRIPTION OF PROJECT This project involves the installation of sidewalk along various streets where it does not exist: — Rochester Avenue - South side from First Avenue east to Mt. Vernon Drive where missing. Weeber Street - Both sides from Benton Street south to existing. _ Harlocke Street - Both sides at locations just east of Weeber Street. Capitol Street - Both sides from Benton Street north to Court Street where missing. Benton Street - South side from Mormon Trek Boulevard east to Willow Creek Park. Friendship Street - Both sides from First Avenue to Seventh Avenue where missing. — First Avenue - West side from Court Street to Rochester Avenue where missing. Bloomington Street - Both sides from Reno Street east where missing. Pleasant Street - Both sides from Rochester Avenue to Bloomington Street. — Hollywood Boulevard - North side on lot just west of Western Road. If not funded, pedestrians will be required to walk in the street or use the sidewalk on the opposite _ side of the street, if it exists. Property owners will be specially assessed for design and construction of sidewalk on their property. General Obligation bonds will fund construction of curb, gutter and crosswalks, their design and ^. inspection. FUTURE YEAR BUDGET IMPACTS w There may be costs related to fixing broken sidewalks. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date i Funding - Before FY86 Design Jan. 1985 June 1985 7,000 GO FY86 Construction and Inspection July 1985 Oct. 1985 130,000 GO/SP FY87 FYB8 FY89 FY90 After FY90 — TOTAL $137,000 QQ 361 �/ Iii r CBD - CLINTON STREET REFERENCE: Map C 032 _ DESCRIPTION OF PROJECT This project requires replacing the existing pavement with portland cement concrete on Clinton Street, _ from Iowa Avenue to Washington Street. It includes replacing broken sidewalk, curb and sidewalk vaults and installing light fixtures as well as tree wells and minor amenities. This project is needed to bring the area up to the standards of the adjacent downtown area. _ This project will be financed by General Obligation bonds. The improvement is consistent with the City's policy to upgrade the downtown area surrounding the Urban - Renewal Area. FUTURE YEAR BUDGET IMPACTS The street will be similar to other downtown streets; it will need normal maintenance. - IMPLEMENTATION SCHEDULE Beginning Finishing Source of ri What will be done? Date Date $ Funding�1 Before FY86 Design July 1984 March 1985 12,000 GO FY86 Construction June 1985 Sept. 1985 158,500 GO , FY87'_; FY88 FY89 FY90 After FY90 - TOTAL $170,500 363 ;��p PARCEL 065-2a (BLACKHAWK MINI -PARK REHABILITATION) REFERENCE: Map C 033 DESCRIPTION OF PROJECT This project is to repair and upgrade Parcel 065-2a. This site was developed to serve as a temporary park in 1974. It is now in disrepair and is deteriorating. The quality of this site is no longer comparable in any manner to the City Plaza. In order to link this site with the Plaza, the base soil needs to be landscaped; in addition, water lines and sewer drains will be added. The cost also includes adding furnishings like those in the City Plaza and constructing a stage. Funding will be available from the sales proceeds of Parcel 64-1b and 65-2b. The proceeds from the sale of Parcel 64-1b are sitting in CDBG funds. Plans are consistent with the Comprehensive Plan directive to improve and maintain the downtown. FUTURE YEAR BUDGET IMPACTS Future maintenance, similar to the City Plaza, will be required. Improvements will provide additional pedestrian space in the downtown. IMPLEMENTATION SCHEDULE What will be done? Before FY86 Design FY86 Construction FY87 FY88 FY89 FY90 After FY90 TOTAL 364 Beginning Finishing Source of Date Date $ Funding Feb. 1985 May 1985 15,000 OP/HC July 1985 Oct. 1985 130,400 HC $145,400 159 RALSTON CREEK CHANNEL IMPROVEMENTS - CREEKSIDE AREA REFERENCE: Map C /34 DESCRIPTION OF PROJECT This project involves channel widening, bank stabilization, culvert enlargement, and related interior drainage improvements to increase stormwater carrying capacity of Ralston Creek from Court and Muscatine to First Avenue. This project is designed to reduce flooding and the potential for loss or damage of property in the creekside neighborhood. It implements another phase of the Ralston Creek Watershed Management Plan. Community Development Block Grant monies will fund land acquisition, design and 50% of construction. GO Bonds will fund the other 50% of construction. Completion of the project is contingent upon CDBG funding. It is consistent with the Comprehensive Plan and Ralston Creek Watershed Management Plan. It implements the Comprehensive Plan policy to 'preserve and protect stream channels and their headwaters.' FUTURE YEAR BUDGET IMPACTS It will require periodic maintenance by Public Works Department to ensure free-flow of creek. Long-term benefits are in terms of stabilized property values, i.e. properties not being flood -prone. IMPLEMENTATION SCHEDULE Beginning TOTAL Finishing What will be done? Date Before FY86 Funding Dec. 1987 FY86 HC Nov. 1988 399,095 FY87 Nov. 1989 306,695 GO/HC FY88 Design and Land Acquisition July 1987 FY89 Construction - Phase I July 1988 FY90 Construction - Phase If July 1989 After FY90 TOTAL Finishing Source of Date $ Funding Dec. 1987 153,520 HC Nov. 1988 399,095 GO/HC Nov. 1989 306,695 GO/HC ;859,310 6 365 G " ffa I1 � RALSTON CREEK PROPERTY ACQUISITION AND CLEARANCE i Ie e REFERENCE: Map C /35 Y. If DESCRIPTION OF PROJECT q _ This project involves the acquisition and clearance of a property at 11 S. Johnson Street, adjacent to Ralston Creek. This would permit the City to repair a retaining wall, restabilize the bank, and remove a seriously dilapidated house. This project was not high enough on the CCN's priority list to be included in their 1985 entitlement. It will be reviewed again for their 1986 entitlement. These improvements are consistent with the Ralston Creek Watershed Management Plan. FUTURE YEAR BUDGET IMPACTS aThis project will require periodic lot mowing and maintenance by Public Works. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done] Date Date $ Funding 1 J Before FY86 FY86 —�� FY87 Land Acquisition, Demolition July 1986 Sept. 1986 32,520 HC i FY88 FY89 FY90 wl After FY90 TOTAL $32,520 aaeavavva i i 366 POOL FACILITY REFERENCE: Map C 036 DESCRIPTION OF PROJECT This project involves replacing the existing City Park pool with a new pool facility. The existing pool is 35 years old; the normal life of an outdoor pool is 25-30 years. At any time a major breakdown, such as the collapse of the return pipe which is under the center of the pool or failure of the filter system, could make it impractical to repair and reopen the pool. FUTURE YEAR BUDGET IMPACTS A more sophisticated pool facility would probably mean higher operating costs. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date f Funding Before FY86 FY86 FY87 FY88 Design, Construction, Inspection July 1987 May 1988 1,250,000 GO/OP FY89 FY90 After FY90 TOTAL 11,250,000 aaaaaaaaaa 367 3G SCOTT PARK REFERENCE: Map C f37 DESCRIPTION OF PROJECT The City will purchase a new neighborhood park, five acres west of Scott Boulevard, south of Village Green South, north of the railroad tracks. This could be a dual use park. It can be used for a soccer field and later a quiet neighborhood park. Funding is proposed to come from the sales proceeds from Elm Grove Park and the Parkland Acquisition Reserve. An alternative to funding is the use of mandatory park dedication which would generate 5.16 acres of neighborhood park and eliminate the need for the City to purchase the parkland. FUTURE YEAR BUDGET IMPACTS Annual maintenance costs $2,500-$4,000. Capital outlay for play equipment $2,000, for trees $1,000. IMPLEMENTATION SCHEDULE What will be done? Before FY86 FY86 FY87 FY8B FY89 FY90 After FY90 Land Acquisition TOTAL 368 Beginning Finishing Source of Date Date $ Funding July 1990 June 1991 55,000 OP $55,000 SCi C V I MERCER PARK DIAMOND MD. 4 LIGHTS REFERENCE: Map C /38 DESCRIPTION OF PROJECT Replace inefficient incandescent lights with metal halide lights. The existing lights are 17 years old and inefficient. Foot candle readings have dropped well below normal levels. The pay back in energy costs will be approximately six years, based on the current rate (less if rates continue to go up). FUTURE YEAR BUDGET IMPACTS These lights cost less than the existing lights for electricity use. Mercer Park ballfield lights, during the 1983 summer, consumed 15,680 kilowatts of electricity. During the same period in 1984 (after the conversion to metal halide lights on Diamond fl, the consumption was 12,160 kilowatts. During the course of that comparison year, there was an 18% increase in playing times. Despite the increase in playing time, consumption decreased 22%. IMPLEMENTATION SCHEDULE What will be done? Before FY86 FY86 Construction FY87 FY88 FY89 FY90 After FY90 TOTAL Beginning Finishing Source of Date Date S Funding Sept. 1985 Nov. 1985 22,000 OP $22,000 F r BUS FLEET EXPANSION/REPLACEMENT REFERENCE: Map C !39 DESCRIPTION OF PROJECT This project provides for the acquisition and remanufacture of transit coaches to replace worn-out equipment and to expand the fleet. The City's bus fleet currently includes 29 buses; 14 of these are now 12 or more years old. Growing demand for transit service has meant that more buses are needed at peak periods - additional vehicles should be acquired for this purpose. Funding for buses is projected at 75% Federal Transit Assistance, 25% from Transit Replacement Reserve. Currently, City policy encourages the use of mass transit, particularly for trips to the down- town/University area. Only through a planned vehicle replacement program can we continue providing quality service. FUTURE YEAR BUDGET IMPACTS As our present coaches get older, they are becoming more and more expensive to maintain. Replacing them will reduce maintenance costs for each bus. However, buses added to the fleet will increase our total operating costs. IMPLEMENTATION SCHEDULE After FY90 TOTAL 370 $2,520,000 eeea voevvo Beginning Finishing Source of What will be done? Date Date f Funding Before FY86 FY86 Purchase 6 buses Pay for 6 buses Jan. 1985 Dec. 1985 960,000 FA/OP FY87 Remanufacture 6 buses July 1986 Oct. 1986 420,000 FA/OP FYBB Remanufacture 6 buses July 1987 Oct. 1987 440,000 FA/OP FY89 Replace 2 buses July 1988 May 1989 350,000 FA/OP FY90 Replace 2 buses July 1989 May 1990 350,000 FA/OP After FY90 TOTAL 370 $2,520,000 eeea voevvo ANIMAL CONTROL FACILITY REFERENCE: Map C 140 DESCRIPTION OF PROJECT This project will construct, equip and furnish a new Animal Control facility. The present Animal Control facility located on Kirkwood Avenue is too small to humanly accommodate the number of animals routinely housed there; it provides no isolation space for deceased animals and has inadequate facili- ties for staff operations and public services. Some animal control activities, particularly the impoundment of animals, may have to be curtailed or alternative facilities for housing acquired. General Obligation bonds would finance this project. FUTURE YEAR BUDGET IMPACTS An estimated annual cost of approximately $25,000 would be required for adequate maintenance. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date $ Funding Before FY86 FY86 FY87 FY88 FY89 FY90 Design Sept. 1989 May 1990 40,000 GO After FY90 Construction; equipping; etc. June 1990 Aug. 1991 405,000 GO TOTAL $445,000 371 n 5e. CIVIC CENTER EXPANSION REFERENCE: Map C f41 DESCRIPTION OF PROJECT The Space Needs Committee is working on plans to expand the Civic Center. It includes substantial additions to the Fire Department, the Police Department and the office space. The expansion will allow more room for the fire trucks, training space for the police officers and firefighters, and offices for City departments that are.currently renting facilities. The project also intends to remodel the current Civic Center. The remodeling and expansion will make the City offices totally accessible to handicapped citizens. General Obligation bonds can fund the project but they must be approved by citizens in an election. The costs provide minimal purchases for office furnishings. FUTURE YEAR BUDGET IMPACTS A substantial increase in office space will raise the maintenance and operating costs of the Civic Center. Expenses for the Davis Building will be zero. IMPLEMENTATION SCHEDULE What will be done? Before FY86 Design FY86 Construction FY87 FY88 FY89 FY90 After FY90 TOTAL Beginning Finishing Source of Date Date i Funding Jan. 1985 June 1985 135,000 GO July 1985 June 1986 3,265,000 GO $3,400,000 i 6 9 372 V AIRPORT MASTER PLAN IMPROVEMENTS I REFERENCE: Map C /42 DESCRIPTION OF PROJECT This project should bring the Iowa City Airport back into compliance with FAA regulations. It includes purchasing land and aerial easements and constructing a 355 feet extension to runway 24. General Obligation Bonds will fund this project. The Airport Master Plan II is on the pending list; it is contingent upon qualifying for FAA funding. This master plan is specifically consistent with the 1978 Comprehensive Plan. FUTURE YEAR BUDGET IMPACTS Capital improvements must be done soon to be eligible for FAA funding. IMPLEMENTATION SCHEDULE What will be done? Before FY86 Land Acquisition, Design FY86 Construction of Extension FY87 FY88 FY89 FY90 After FY90 TOTAL Beginning Finishing Source of Date Date t Fundin Oct. 1984 June 1985 400,000 GO July 1985 Aug. 1985 400,000 GO $800,000 373 AIRCRAFT PARKING REFERENCE: Map C /43 DESCRIPTION OF PROJECT Additional terminal aircraft parking ramp is needed to accommodate the increased use of the airport by corporate cabin class aircraft, because of the increased use of the airport by corporate cabin class aircraft. The ramp is becoming very crowded with the larger aircraft and is becoming a real safety issue. This project would be funded by Operations. It is consistent with the approved Master Plan for the Iowa City Airport. FUTURE YEAR BUDGET IMPACTS There will be minimum cost increase for snow removal. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date f Funding Before FY86 FY86 FY87 FY88 Engineering Design 6 Construction July 1987 Aug. 1987 45,000 OP FY89 FY90 After FY90 TOTAL 374 $45,000 6 BENTON STREET CULVERT REPLACEMENT REFERENCE: Map C 144 DESCRIPTION OF PROJECT Street at the This project ageway located involves we the removal Or hard 1acem Streettalongof hwithnthetpurchase e box oculvert he of der nlocated at 228 drai hannel. The Benton e c scoBlapsingwhich inortherly extension of the culvert const ucted of concretelblock uiseadjacent torthe is ty located at 228 West Benton Street. Water enters the concrete block basement wall of the proper basement during wet weather conditions. If not funded, the culvert will continue to deteriorate and may collapse causing major traffic problems. The design and construction s. house. it was not high enoughion CCNll be fsnpriority ded by elist ltobbe included ation nin their 1985ientitlemes will ent; itewill be reviewed again for their 1986 entitlement. FUTURE YEAR BUDGET IMPACTS This project will reduce future maintenance costs. IMPLEMENTATION SCHEDULE What will e? Before FY86 FY86 FY87 Design, Land Acquisition, Construction FY88 FY89 FY90 After FY90 TOTAL 375 Beginning Date July 1986 Finishing Source of Date f Fundin Dec. 1986 178,000 GO/HC $178,000 cecncecec "I NORTH CORRIDOR SEWER REFERENCE: Map C Y45 DESCRIPTION OF PROJECT This project involves the extension of a 24" trunk sewer from the intersection of Dubuque Street and Taft Speedway northeast approximately 1,800 lineal feet. Portions of the existing trunk sewer between Prairie du Chien Road and Dubuque Street are undersized to handle future flows. This project will allow for future development of land between Prairie du Chien Road and Dubuque Street north of the future Foster Road extension. General Obligation Bonds will finance this project; they will be abated by sewer revenue. This trunk line is shown in the Sanitary Sewer System Facility Plan as a future improvement and the Comprehensive Plan shows the area to be served by this sewer in Phase 11 development. Construction in Phase I, 1988, will support Phase II development. FUTURE YEAR BUDGET IMPACTS No extra maintenance costs will be necessary other than periodic cleaning of pipes. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date t Funding Before FY86 FY86 FY87 Design Aug. 1986 Jan. 1987 7,500 GO FY88 Construction July 1987 Dec. 1987 109,500 GO FY89 FY90 After FY90 TOTAL $117,000 aaaaaaaoa 376 EXISTING WASTEWATER TREATMENT PLANT UPGRADE REFERENCE: Map C 146 DESCRIPTION OF PROJECT This project will replace worn-out mechanical equipment and upgrade structures and facilities. Existing equipment is worn out and the structures are deteriorating, and if the plant is to remain in operation until a new plant is phased in, these repairs are needed. This will provide a bypass for grit screening P t in the headworks. Pumps will be replaced in the pump house, the administration building and in the final clarifiers. There will be major improvements to the digesters, clarifiers, the pump house, sludge lagoons and to the Hawkeye Lift Station. This project is contingent on the final decision on the sewer q� plant construction. w, Funding of this project will come from Revenue bonds. FUTURE YEAR BUDGET IMPACTS w Future maintenance costs will be reduced. rl IMPLEMENTATION SCHEDULE Li Beginning Finishing Source of What will be done? Date Date f Funding h Before FY86 FY86 Design and Construction Jan. 1985 June 1986 530,000 RB FY87 FY88 _ FY89 FY90 After FY90 TOTAL $530,000 t I 377 3/0 ORCHARD STREET AND DOUGLASS STREET STORM SEWER REFERENCE: Map C /47 DESCRIPTION OF PROJECT This project involves the replacement of an open concrete channel drainageway with a reinforced concrete box culvert under Douglass Street at Orchard Street and extending near the north property line of the property addressed 212 Douglass Street. This project will provide adequate drainage for the property north of Douglass Street, stop the channel from freezing, and prevent flooding of property in the area. General Obligation bonds will finance the design and purchase of easements; CDBG monies will finance construction. FUTURE YEAR BUDGET IMPACTS This project will decrease the City's maintenance costs. IMPLEMENTATION SCHEDULE What will be done? Date Before FY86 FY86 FY87 Design, Easements, Construction Jan. 1986 FY88 FY89 FY90 After FY90 TOTAL J 378 Finishing Source of Date S Funding Dec. 1986 164,000 $164,000 GO/HC �l SPRUCE STREET STORM SEWER REFERENCE: Map C 148 DESCRIPTION OF PROJECT This project will provide an enclosed pipe drainage system from the Iowa -Illinois Gas d Electric Detention Basin along the Rock Island Railroad to Pine Street, and will eliminate rear yard flooding of the properties along Spruce Street adjacent to the Rock Island Railroad and the Iowa -Illinois property. These properties are continuously flooded and remain wet during the rainy seasons. General Obligation bonds will finance this project. Current subdivision design standards require adequate storm sewers and drainageways to eliminate the potential for frequent flooding. FUTURE YEAR BUDGET IMPACTS This project will reduce the cost of maintaining the open ditch along the Rock Island Railroad and will eliminate flood damage to the affected properties. IMPLEMENTATION SCHEDULE 379 Beginning Finishing Source of What will be done? Date Date $ Funding Before FY86 Design Jan. 1985 June 1985 3,000 GO FY86 Construction July 1985 Oct. 1985 47,000 GO FY87 FY88 FY89 FY90 After FY90 TOTAL $50,000 379 Wq LANDFILL LEACHATE CONTROL REFERENCE: Map C /49 DESCRIPTION OF PROJECT This project will provide for the removal of ground and surface water from the landfill waste site to the receiving stream by installing an underground collection system and adding sufficient cover to prevent surface water from entering the waste. This project will prevent the flow of leachate from the landfill, and 'is necessary to satisfy the Administrative order issued by the Iowa Department of. Water, Air and Waste Management. The Landfill fund balance will be used to finance this project. It is the City's responsibility to provide land disposal of solid waste in an environmentally acceptable manner. FUTURE YEAR BUDGET IMPACTS This project should decrease operating costs substantially. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date = Funding Before FY86 Design May 1984 Dec. 1984 79,000 OP FY86 Construction July 1985 Nov. 1985 262,000 OP j FY87 FY88 FY89 FY90 After FY90 TOTAL :341,000 380 CIP PENDING LIST PROJECT ESTIMATED PROJECTED COST — WASTEWATER TREATMENT FACILITY This project includes construction of the new wastewater The costs for this Project treatment facility, completion of the SE interceptor sewer, are very unpredictable at the outfall relief system, and certain system rehabilitation. this time. This improvement is needed to construct a wastewater treat- — went facility which will meet Federal and State regulations �.. governing discharge of wastewater. This project is specifi- cally recommended in the Comprehensive Plan. There will be — increased maintenance costs in operating the proposed larger wastewater treatment facility and a minimal cost in main- taining the trunk sewers. Wastewater discharge from the Iowa. City wastewater treatment facility will conform to Federal and State regulations regarding discharge of effluent. PARKING FACILITIES A study will be completed in FY85 on the need for additional Costs to be determined by parking facilities in the Central Business District. the study. W POOL COMPLEX The Iowa City community is short on swimming pool space. The Costs to be determined. school system, the University and the City are considering a '— joint facility. The Parks and Recreation Commission recommends that the City not contribute more than $2.5 million for a joint facility. 381 I� ESTIMATED N PROJECT PROJECTED COST le AIRPORT MASTER PLAN lI j. Additional land acquisition and aerial easements improvements $2,790,238 to runways and taxiways. To be done after AIRPORT MASTER PLAN I i I if FAA funding will be approved. RIVER CORRIDOR BUFFER AND TRAIL SYSTEM The project establishes a continuous pedestrian and bicycle trail $ 357,585 -� along the Iowa River including 100 foot vegetative buffer where -' possible. The proposed trail system provides an energy -conserving —� means of connecting existing parks, historic sites, and areas of residential, commercial, cultural and recreation interests. The J system relates directly to the Comprehensive Plan's goal - to protect and enhance the environmental quality of the City and its environs, and to wisely use and conserve energy. The buffer and - trail system will require maintenance and periodic repair - mowing and brush trimming along the trail will be necessary. Protection and enhancement to surface -water quality provided by a vegetative buffer will alleviate extensive runoff and erosion from urban land uses. iJ IOWA AVENUE RESTORATION This project provides for the rehabilitation of Iowa Avenue from Gilbert Street to Clinton Street. It includes construction of a Costs to be determined by study. landscaped median in these three blocks which would result in the elimination of the parking in the middle of the street. The demand " for parking spaces in this area necessitates that alternative parking be provided before the parking in the middle of the street can be eliminated. 382 s- �47 1NFUJd .1, 1MMUTES - DECI-A-1111;R 20, 1984 MINUTES OF THE INFORMAL JOINT MEETING OF THE JOHNSON COUNTY BOARD OF SUPERVISORS MID THE IONA CITY CITY COUNCIL, DECEMBER 20, 1904. Ine.titute of Public Affairs Director Clayton Ringgenberg called the joint meeting to order at 4:05 p.m. with the following in attendance: Members of the Johnson County Board of Supervisors: Chairperson Harold Donnelly, Betty Ockenfels, Don Sehr, Dennis Langenberg and Dick 11yers; members of the Iowa City City Council: Chairperson John McDonald, William Ambrisco, Ernest tuber, George Strait, Larry Baker, and Kate Dickson. In addi- tion, county employees in attendance were Board of Supervisors Administrative Assistant Carol Peters, County Attorney J. Patrick White, County Engineer O.J. Gode, Jr., and Auditor's Secretary Edward Brunner; city employees in attendance were City Manager Neal Berlin, Human Services Coordinator [Johnson County Council on Governments] Cheryl Mintle, and City Clerk Marian Karr. Ringgenberg outlined the overall purposes of this joint meeting: 1. Update A. On Activities of Joint Concern B. On Joint Projects 2. Define and Discuss Issues of Joint Concern 3. Decide on S -lays to Deal with Individual Issues and Concerns 4. Get to Know Each Other Better Ringgenberg said that past meetings had proved beneficial as per- sons exchanged viewpoints on each others' positions. He urged everyone to participate. Donnelly suggested that the sign at the Senior Center in Iowa City could more accurately read "Johnson County Iowa City Senior Center." Berlin explained that prior to the meeting he had tried to determine the cost of changing the sign, but he had only received a rough estimate of several thousand dollars. McDonald envisioned no problem in making a readjustment, espe- cially since the Center was funded in part by the county. McDonald asked Berlin to compile additional information for the Council and the Supervisors. Donnelly explained that SEATS busses had been ticketed for parking in the loading zone at the Senior Center, and Berlin said this problem had been resolved, adding that everyone needed to be aware of the limited parking at the Senior Center. Dickson asked if the problem of parking for volunteers had been resolved and McDonald said it had been adjusted. - -147 111FOWIAI. 11IIIUT111: - DECE111BER 20, 1964 C. 3. HRDSilSs1.L'.l+S•SL.P�1Yk1IISl --County Attorney's Office Donnelly inlruduced White who explained that the Handicapped Evaluation Commillce had recommended that the Supervisors try to establish a parking space for the handicapped in front of the County Attorney's Office; he added that there were only four parking spaces there presently. McDonald said he believed the city could designate one as a parking space for the handicapped, and Berlin said he would contact Traffic Engineer Jim Brachtel. • ry 1 •' • • 1 1 • I • . 1 I • • I . 1 Iff 1 1 1 I I! 1 1• 1 Gode explained that the Supervisors had been asked to make improvements on Slothower Road, 958 of which is within city limits, 5% of which is in the county. He added that the county is interested in improving its segment of the road if the Council wished to improve it also. By "improve," Gode said, he meant up- grading to a gravel road. He noted that Secondary Roads equip- ment could use the road as a gateway to the southwest corner of the county. A portion of the road is oiled, and of the unimproved segment, one-half mile is the city's, one-quarter mile the county's. To improve the county portion would cost between $5,000 and $7,000. Strait asked if $15,000 to $20,000 would be the city's cost, and Gode said that there were drainage structures also at the city's end of the road. McDonald asked who was asking for the improvement, and 11yers explained that travellers to and from Rohret Road could use it to circumvent the city. McDonald asked if the road would need widening, and Gode said right of way would need to be acquired. VcDonald agreed to have the council consider the project, and Berlin said he would arrange for Public Works Director Chuck Schmadeke to meet with Gode. Baker raised the question of improving Local Road, and Sehr said that plans to improve this road had at one time reached a very late stage when the state had changed the basis of its agreement in such a way as to require the county to take on en- larged responsibilities for other roads, and that change had obliged the county to withdraw from the plan. Myers pointed out that Scott Boulevard was entirely within city limits; Baker said that it was no use to extend Scott Boulevard if it could not be used by trucks, and as long as Local Road remained in its present deteriorated condition, trucks would avoid it. nmbrisco said that the Scott Boulevard project had been un- der discussion for twenty-five years; he said he was uncomfort- able supporting the project unless Local Road was up to stan- dards, and he noted that the entire extension of First Avenue North was in effect stalemated by the poor condition of Local Road, which he characterized as the key to all the projects. 1-u7 INFORMAL 11111ui%r. - DECI51111R1i 20, 1909 My err said that the city has community and residential growth planned for that area so that in the future, there was li- able to be more of Local Road in the city. Ambrisco said the worst chunk was from tile. city limits to the section line. Ilyera proposed a joint delegation to the Iowa Department of TrathensIowaatcity City Sed of Councilemliand the Johnsoers of the n bCountyCommerce, of Supervisors. Donnelly asked if the condition of Local Road was the only obstacle to the Scott Boulevard project, and Zuber said that residents on either the west or east side of the Boulevard would be affected once it is imwasproved, and therefore the project comAmbriscol�lcharacteicated rizedhtheatedconditionofLocal odeteriorncerns f l snthe aRoad as the number one stumbling block to future improvements in the northeast of Iowa City, and he approved of Myers' suggestion for a joint delegation to Iowa D.O.T. McDonald said that such an ap- proach was worth a try. Donnelly asked for the cost of the Scott Boulevard project, and Zuber said it was not even in the budget until 1987 or 1988. Ambrisco explained that the fears of Scott Boulevard residents had been aroused by newspaper articles citing the amount of truck traffic that would be funnelled through an improved Scott Boulevard, but he noted that once I-380 was completed, at least the west end traffic would be siphoned off in that route, and he concluded that the figures for increased traffic had been overestimated. Baker asked .+'f Local Road would be improved east of the I-80 interchange, and Sehr said the county had only considered im- provement east and tnortheastinterchange. limitednfbysasked problemslfgroth in withwsewer facilities, and Mc Donald said that the moratorium on development there may be lifted this spring. White suggested the alternative of placing Local Road in the urban system and paying for its improvement with FAUS funds. He added that the Johnson County Council on Governments can define an urban area and decide whether to apply money from FAUS fund- ing. Berlin said that one problem was that projects already planned have drawn up FAUS money. Strait raised a question about county improvements where Sycamore crosses California, and Sehr said the county portion of that area was in very good shape. McDonald said an underground spring has caused the road to deteriorate. 1 With regard to park land, McDonald explained that the city was still looking at alternatives, but no decision had been made, though it was probable that in the near future some action might be taken. Sehr asked if the new ground to protect the Lq- 111POMIA1. III@UTIh.(; - DL•'C6PMER 20, 1984 right-of-way at the airport could be used for parkland, and Berlin said the size of this parcel would not meet recreation I needs. Berlin added that Lhe city war interested in a good -size piece of property because maintaining a number of facililiec was costly. Dickson noted that the discussion had focused on "separate" land acquisition rather than "mutual," and Ringgenberg wondered whether a joint city/county committee would be the best way to investigate land acquisition. McDonald said there was nothing in the works for the city and county to acquire park land jointly. C. 6 Joint Permits for Oversized Loads Langenbera explained that both the city and the county had experienced problems with one person who moved oversized loads within the city and the county. The county Zoning Administrator had suggested that a dual permit system would help regulate abuses. Berlin said he would discuss this with the county attorney and the city attorney. white suggested that an amendment to an ordinance be considered; the county may ask the city not to issue a permit unless the oversized load is being moved to property in ian area properly zoned for it with all other necessary permits in hand. McDonald saw no problems at all in following through with this proposal. C. 7. Proppgs for Handling Ou antina Parking Tickets McDonald said he had talked to both the county Treasurer and Clerk of Court, and he had visited Polk County to see the system at work there. White asked the city for clarification: if the county would not issue a motor vehicle registration until out- standing parking fines in a specific amount were paid, would the city be willing to pick up the expense of doing this? Berlin said this project was still under discussion. McDonald reported that Finance Director Rosemary Vitosh had said that the city collected about 668 of their tickets, and that was a high figure. C Q Funding of Human Service Programse Handling of Budget guests Ida de to the County_ and Gity McDonald explained that neither the county nor the city had a good handle on the budget requests of human service programs. lie said he had discussed with Donnelly the possibility of having the county and the city divide up the agencies for funding pur- poses, so that some were exclusively city, others exclusively county. I-kO I11FORMAI, MINUTES - DY,CLMBER 20, 1984 Strait asked if the city share of the funding un dor thiE thnt the concept taus very ranch Dickson wondered what would hapi the city decided to drop an ag that agency, then they could pr it. McDonald emphasized that t decision was a long way off, study. would inherit a disproportionate division, and McDonald stressed In the exploratory stage only. an under such an arrangement if ency; if the Supervisors funded event the city from eliminating hese were issues to discuss; a and the concept was only under Ambrisco said that when businessmen were faced with shrink- ing dollars, the strategy was not to look for alternate sources of funding but to make the machinery more efficient; he noted that governing through 99 counties was not a particularly effi- cient way of operating. Myers said that the presentations by human service agencies had markedly improved over the years, but this may only indicate that their directors had become more adept at making presenta- tions. Dickson observed that the agencies had all been program- med to approve of the other agencies, and she said that the city and the county needed to combine forces and find shortcuts. McDonald asked members to discuss the future of combining human services in one facility; since a supporting grant had failed to materialize, McDonald wanted to know if there was still an active commitment to combine services. In answer to a ques- tion from Donnelly, Mintle said that an examination of the point breakdown for this grant had indicated that this project was un- likely to be funded in the future. McDonald said that at one time $250,000 had been committed for this project, and while he did not view the facility as a money -saving project, he noted that administrative costs keep in- creasing. The benefit, he said, may not be saving dollars now but a better handle on controlling administrative costs four or five years from now. Zuber said he wanted to see the cost of the joint facility compared to possible savings. He predicted that no supervisor in an agency would be willing to give up his or her job, even though it was not necessary to have separate agencies for all services. Ambrisco pointed out that all the agencies involved in the joint facility had requested the same amount of space, or more space, and lie pr,!dicted that not only would no money be saved by moving into the joint facility but expansion would be encouraged. Myers noted that some agencies were beginning to discuss consolidation among themselves. Strait said that without outside help, neither the city nor the county could afford to build a joint facility. Donnelly T_qi i t i i i i i I i i , INFORMAL IFIINUTES - DEUMBER 20, 1984 pointed out that the rent paid by the county ytandhat the state on lding in ten the Social Services building would pay off years, and ockenfels said that HACAp is particularly hard pressed for space right now. Sehr approved of avoiding the cost of rental, and he ap- proved of the city and the county each paying half toward the joint facility, but without outside dollars, he felt the project was impossible. lie also noted that the bvllding had been projec- ted to cost $1 millions how could it be built now for half that cost? Regarding a tax abatement policy, McDonald said that he E thought the City Council would make a decision in January. Donnelly asked when the next joint meeting would be, and McDonald expected it would be in June. The meeting was adjourned �ati5:,34 p.m. Har - l Donnell has p r D and of S ervisors Attest: Tom Slocke t, Auditor John 11cDonald, Mayor, Iowa City City Council I Attest: 14arian Karr, City Clerk I By: Edward Brunner, Secretary, Auditor's office 6