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HomeMy WebLinkAbout1987-12-22 Bd Comm minutes5�(q) MINUTESP�' '.i"" HISTORIC PRESERVATION COMMISSION { it '!A 14RY WEDNESDAY, NOVEMBER 18, 1987 - 7:30 P.M. $UtjCct to Approval IOWA CITY SENIOR CENTER CLASSROOM MEMBERS PRESENT: Horowitz, Kern, Nowysz, Sierk, VanderWoude, Wagner MEMBERS ABSENT: Champion STAFF PRESENT: Beagle, Franklin CALL TO ORDER: Wagner called the meeting to order at 7:40 p.m. CONSIDERATION OF THE MINUTES OF OCTOBER 14 AND 26, 1987: Horowitz and Nowysz proposed the following corrections to the minutes of the October 14, 1987 joint meeting with the Planning and Zoning Commission. Page 2, line 4 should read, "She stated that Scott..." instead of "the Scott." Page 7, under Mr. Robert Pain's comments, it should read "...the old Shimek School..." instead of "Shimmy School." Same page, Ms. Barb Schwartz com- ments. The first sentence should read, "Ms. Schwartz stated that she owns her home..." rather than "...she owners...." Page 10, should read "Dale Erickson" rather than Dale Earlington. Horowitz moved to approve the minutes of the October 14, 1987, joint meeting with the Planning and Zoning Commission as corrected, to approve the October 14, 1987, regular meeting and the October 26, 1987, joint meeting with the Planning and Zoning Commission as submitted. Kern seconded the motion. The motion carried unanimously with Nowysz abstaining from the vote. REVIEW OF REHABILITATION PROJECTS: 631 E. Davenport Street: Beagle circulated photos of the subject residence. He stated that the pro- posed rehabilitations and alterations include installing a new and changing the roof pitch of all first floor flat metal roofs to a standard 3-12 pitch and the installation of manufactured siding. Beagle said he did not have any specific plans showing first floor roof elevation changes. The owners are experiencing drainage problems which are precipitating the change. Beagle stated that Ralph Christian with the State Office of Historic Preser- vation would like the Commission to consider, when reviewing rehabilitation o projects, whether or not the homes are National Register eligible and what affect the proposed rehabilitation would have on historic properties. Wagner asked whether this property is in the Goosetown area or the Northside. Horowitz stated that it is in the Northside area and that Dodge Street is the dividing line. Nowysz asked what type of gutters would be appropriate. VanderWoude stated that half -round gutters would be appropriate. Nowysz suggested that that be part of the Commission's recommendation. VanderWoude noted that in addition P /73 1 Historic Preservation Commission November 18, 1987 Page 2 to that, the Commission should also recommend that the of the corner boards and window trim remain anarchitectural detail d that the roof shingles match those presently on the house. Vanderwoude moved to endorse the project with the following recommendations: that half -round gutters be installed, that the architectural detail of the corner boards and window trim remain intact, and that the new first floor roofs match the existing roof shingles. Horowitz seconded the motion. The motion carried unanimously. DISCUSSION OF PROPOSED GUIDELINES AND REVIEW PROCEDURES: Beagle distributed copies of the book De members who did not already have a copsi n Review in Historic Districts to y. Vanderwoude noted tat C atter 4 in the book deals specifically with using guidelines. Franklin stated that the revisions to the guidelines and procedures are in response to the Commission's last discussion on this topic and the legal staff's comments. She stated that the procedures and guidelines can be adopted by ordinance or resolution. She noted that they must be clean le - stated that materials intended for gally and are not necessarily intended to be a public relations tool. She to would contains graphics and could be in the format of an illustrated pamphlet which would step-by-step go through the guidelines and procedures. Franklin had with her a similar publication from the City of Santa Fe which contained photos and illustra- tions, including maintenance sections, Franklin stated that the Commissioners would have to decide what type of publication they wished to put together, realizing though that there is limited funding. Wagner asked if the Commission could receive help from the Friends of Preser- vation group or use CLG funding. She also suggested that the Commission could have a preservation corner as a regular column in the Iowa City Press - Citizen. She noted that something like that would probably reach more people than a pamphlet. Sierk suggested that they could have rotating• sponsorship of advertisers through local businesses. Wagner noted that with a year's contract, they may receive a lower rate. Franklin stated that the Press - Citizen may guarantee such space if the Commission could guarantee that the material would be available on a regular basis. Vanderwoude stated that he Franklinusuggested thatlthesCommilsion astnairt withlatop ublicationethatewouldsbe financially manageable and then as support grows, the Commission would be able to solicit more financial support. Franklin stated that she was reluc- tant to have the guidelines printed until they are agreed upon. Nowysz suggested that the first sentence of the guidelines read, to guide in the..," rather than "guide developers" as it is now. �nWagner asked about the bold print in the first paragraph. Franklin statedtendethat the guidelines are not allowed to overstep the regulations of the Zoning Ordi- nance. She noted that the guidelines do not allow anything that would be prohibited by the Zoning Ordinance, 173? Historic Preservation Commission November 18, 1987 Page 3 Nowysz asked how the preservation review is linked to the building review process and whether the Commission is required to have their decision before the building review. Franklin stated that the preservation review is under the building code and if structural changes are made to a home in a She tnoted that the pth the rocess �takes on d one orttwoodays rfor re i'dential P changes. the historic and can take up to a week for commercial. properties Franklin reviewed the changes in the procedures and guidelines in the latest draft. She noted that there is a legal issue which needs resolution concern- ing who is allowed to appeal a proposed rehabilitation concerning a property. According to the appeal procedures, no one other than the appii- cant is allowed to appeal a decision of the Commission. Nowysz asked whatthe practice of other cities is. Franklin stated that she was unsure. She noted rthat generally anyone can appeal but that it comes down to a eviewedathe changes therCommissionthe requesltedtconcerninve. Franklin then question of length of the standard review period and in complex cases the Commission would receive a staff report.sked g shortening the offer an opinion when someone submgitsraaermit if the building inspector would of the design. Franklin stated that theecertificatenisgbeinga issued b he Commission and not the inspector. appropriateness P She noted that the inspector would havetoqualifPreservation/ Commission e is theonethat issues the certificatesthe . Franklin cant realizes stated that the person processing the permit at the ertifcountcafes. notice at that time whether the subject property is in a historic district or not. Wagner asked how people will know when to get a permit and how the Commission can make sure that people do Franklin stated that generally get a permit before construction begins, Permit, the City also watches people realize when construction. must get a building there will be a box on the building permit to indicate whethern thestated pro er that is in a historic district or not. She stated that the back of the sheet may be used to list other information the Commission needs to know in orderto decide which certificate is appropriate. Franklin stated that a new require- ment is an elevation drawing. She explained that shows the face of the building, this is a sketch which Wagfee ner askefor d about the establishment of fees. Franklin stated that there is lioshed, it may be the suggeesitedoinsthereview futuretthatthe thereview P c s fee. She noted that a buildin Process a estab- addition to a base fee toermait fee depends on the value of construction in that Commission may suggest that a histor c dir the st ictiecreates w. nalpublicin tbenefit and faces the review howsmuthdmoney utoisped on h note that the question the City whether the fee could be a certain percentage of theecost aOfoconstruction so that people would not be surprised b Kern asked building permit is already established hand amount. the Fquestion ranklin snow eistwhether to have an additional fee for historic preservation review. Horowitz expressed her concerns about having one person Preservation Commission signing and approving the certificates andhhavingoall the responsibility with one person, Franklin stated that she would check the /739 Historic Preservation Commission November 18, 1987 Page 4 code to see whether more than one person could share the responsibility. Kern stated that he agreed with Horowitz. Franklin noted that it would mean that two members of the Commission would have to be readily available on short notice. Horowitz moved to amend the section of the procedures entitled 'Certificate of No Material Effect - Review Process' to eliminate the secretary and re- place with 'one other Commission member.' Kern seconded the motion. The motion carried unanimously. ? Sierk noted that at the public hearing, people voiced their concerns about the opinions of the Commissioners and their continuity. Franklin stated that that is the reason for the guidelines, yet design and compatibility are subjective. Horowitz noted that this is why the Commission needs to know the guidelines well because they are now regulatory and must justify their deci- siofrom the ns. Wagner asked whether the Commission was required to have a member be ordinance rdesignates there eal estate or cmust cberalrepesentative fromleachthistoric ssions. Frankin sated tdis- trict, with other member chosen having field. some expertise in history, urban Planning, architecture, archeology, law, sociology, or other closely 'related Franklin stated that the Commissioners should be ready to vote on the pro- posed procedures and guidelines by their next meeting. Kern questioned the wording in the procedures page 2 that the Commission should hear the recom- mendations from the planning staff first. Franklin stated that the proce- dures follow the Board of Adjustment's format. She stated that the staff and will give background information, facts, how the issue relates to the zoning Commissionmdoesions nt wantrstafftrecohmnendations, theShe noted Commission tcoulif jthe ust have the applicant present their case and staff would give the Commission the provisions of the code which apply and a factual review and no recomnenda- es about the review procedures felFranklin stated that . if the feels comfortable with the review guidelines, then the staff woulCommission d not make any recommendations. n moved to delete the uirement for a staff 'Commission Meet ng Format' of the rocedures. ,Horowitz recommendation thefmotthe ion. The motion carried unanimously. STAFF historic stated that she will be traveling to Indianapolis and would visit Lockerbee Square and report back to the Commission when she returned. Wagner stated that the Preservation Award would be given during Preservation Week for the year of 1988. Beagle distributed a copy of the Secretary of the Interior's Rehabilitation Guidelines to each of the Commissioners. r /73? Historic Preservation Commission November 18, 1937 Page 5 Wagner questioned when the topic of the Northside proposed district would have to be resolved. Beagle stated that it is left up to the discretion of both chairpersons and he presumed it would not be taken off the table until after the new year. Kern stated that the public hearing was beneficial, that he learned a lot and that the Commission needs to continue to support its position. Beagle stated that the Commission should try to develop a Work Program to organize their activities and established priorities of what they would like to accomplish during the next year. Once established the Commission would know whether subcommittees need to be formed to accomplish certain tasks. Wagner stated that there would be no homes tour in 1988. The meeting was adjourned at 9;30 p.m. Minutes submitted by Mary Lazenby. S MINUTES RESOURCES CONSERVATION COMMISSION OCTOBER 12, 1987 MEMBERS PRESENT: Moreland, Crain, Duffy MEMBERS ABSENT: Vogel, Singer, Pelsang, Persson STAFF PRESENT: Schoenfelder CALL T_ O ORDER: The meeting was called to order at 7:37 p.m. by Moreland; Chair. APPROVAL OF MINUTES: Duffy moved to accept the minutes of September 14, 1987, as submitted, Crain seconded, passed unanimously. PUBLIC AND MEMBER DISCUSSION. { No general public in attendance. i COMMITTEE REPORTS: i a. Media - No utility energy use reports appeared in the Press -Citizen in August or September. Duffy will follow-up to see if the paper intends to continue to publish this data. b. Energy Conservation Week - Nothing to report. c. Waste-to-Energy - Nothing to report. DNR GRANT APPLICATION: s Schoenfelder updated members on the City grant application to the Iowa Department of Natural Resources for the development of a video tape documenting the Iowa City Energy Conservation Program. QJNER BUSINESS: None. ADJOU�NTT: Meeting adjourned at 7:50 p.m. •o• w e 00"11) MINUTES IOWA CITY AIRPORT COMMISSION MONDAY, NOVEMBER 23, 1987 MEMBERS PRESENT: Lewis, Ashby, Ockenfels, Blum, Foster STAFF PRESENT: Zehr, Sueppel, Wright GUESTS PRESENT: James Berry, James Sueppel Legis called the meeting to order at 7:35 p.m. Attendance and guests were noted. The minutes of the October 15, 1987, and November 4, 1987, meet- ings were considered and adopted as presented. Zehr presented an itemized list of the bills for the month and explained them briefly. They were accepted for payment as presented. Zehr requested the Commission next consider item four of the agenda as a courtesy to the guests present, James Berry and James Sueppel. DEVELOPMENT OF AIRPORT PROPERTY FOR COMMERCIAL/INDUSTRIAL USES: Messrs. Berry and Sueppel explained they represent two clients, a large retailer and a supermarket, who are interested in leasing part of the 30 acre portion of land on the north edge of the airport known as Parcel 1. This use of the property would require a long-term lease (at least 20 years), and would depend upon successful acquisition of an access area between the airport and Highway 1. The land would also require some ground preparation and fill. The Commissioners responded favorably to the proposal and explained they would rather lease the property as it is and let the developer, possibly a third party, make whatever improvements are necessary. They also suggested the developers consider a 20 acre area in the southeast portion of the airport facing Riverside Drive, known as Parcel 4. The Commissioners expressed strong interest in the proposal and suggested the realtors ask the developers to extend an offer. COMPLIANCE PROJECT: Now that the Iowa City Airport has been reinstated as eligible for Federal funding, Zehr has scheduled a meeting at the FAA regional office in Kansas City on December 2, 1987, to discuss the current status and future plans for the airport. Engineer Iry Moses and Commissioners Lewis and Ockenfels will accompany Zehr. Items on the agenda include obstructions, land acquisition and use, runway pavement improvements, aerial easements, and status of proposed facilities such as VAST light for runway 6/24 and weather reporting equipment. i IOWA CITY FLYING SERVICE: Zehr reported final arguments were presented to the arbitrators of the o rental rate dispute at a meeting on November 16 and the arbitrators are now considering their decision. Attorney Bill Sueppel said he felt the negotiations went well. The arbitrators have 30 days to make a decision. Y /74-/ 4-/ .Y' Y MINUTES AIRPORT COMMISSION NOVEMBER 23, 1987 PAGE 2 FY89 BUDGET PREPARATION: Zehr reported the City Manager has responded to the Commission's budget proposal with a reinstatement of a three percent salary increase for the Airport Manager. At Blum's suggestion, the Commissioners agreed to submit their budget proposal with a firm recommendation that all City department managers' salaries be frozen at the present level. It was also agreed to consult with the City's Legal Department about the possibility of reducing liability insurance coverage from $10 million to $5 million, thus saving a considerable sum in the insurance premium. CHAIRMAN'S REPORT: Chairman Lewis had no report, but reappointed Jack Ashby for a six-year term on the Johnson County -Iowa City Airport Zoning Commission, beginning January 1, 1988. Chairman Lewis's recommendation will be forwarded to City Council. INFORMATION AND INPUT: Zehr reported the Airport's response to UNICOM calls has improved over the past month. He will continue to monitor this activity. Zehr has received a proposal from Van Winkle and Hart Engineering, who currently rent have the United hangar office space, to rent the remainder of that building and to make certain improvements. Commissioners Foster and Ockenfels will work with Zehr to prepare a lease for consideration at a public hearing during the next Airport Comnission meeting. Zehr announced he will present information about the Airport, the Master Plan, financing, etc., to the Chamber of Commerce City Relations Committee on Wednesday, November 25, 1987, at 8:00 a.m. Blum will attend to lend his support. Blum reported on a meeting in Des Moines with the Director of the Transit Division of IDOT. Discussions involved the EPA's regulations in regard to fuel farms, insurance pooling, and the possibility of the State helping to fund AWOS installations. Blum also suggested the Commission review the Airport's minimum operating standards in an effort to correct injustices or inequities which might exist that impact the Fixed Base Operator's business. The meeting was adjourned at 9:15 p.m. Recorder: Priscilla Wright. 44/ MINUTES WEDNESDAY, NOVEMBER 4 1987 - 7:30 P.M. Au IOWA CITY RIVERFRONT COMMISSION SENIOR CENTER CLASSROOM 1 1z -z,-87 .z;+cnrrcclions S MEMBERS PRESENT: Gerleman, Helmer, Jones, Lovell, O'Brien, Stroh, Wachal, Watson MEMBERS ABSENT: Daly, Bruner STAFF PRESENT: Rockwell, McClean OTHERS PRESENT: Kay Gillies, Project GREEN; University of Iowa students from the Introduction to Public Planning Policy Course: Julie Falat, Trent Reifert, David Finnegan, Scott Capovilla, John Stang and Kevin McGann, and University of Iowa student Alison Bangen, enrolled in the Class University of Leadership RECOMMENDATION TO COUNCIL: None. REVIEW AND APPROVAL OF OCTOBER 7 1987 MINUTES: Wachal moved to approve theminutes of October 7, 1987. O'Brien seconded. The motion carried unanimous) . REPORT ON UNIVERSITY OF IOWA RIVERFRONT DEVELOPMENT PLANS: until University of Iowa representative Stroh asked to postpone his presentation sessionseinDcludingr riiverfrront Commission envelopment discussions vhave beeneral mscheduled Eby the University. Stroh felt he could make a more complete presentation after the planning sessions had occurred. REPORT BY RIVER CORRIDOR TRAIL STUDY COMMITTEE: Rockwell distributed maps delineating the Trail Study Committee's proposal for the urban river corridor trail. She had previously discussed the Commit- tee's initial proposal for a trail from the Coralville Reservoir to Mesquakie Park with Don Schmeiser, Director of the Planning and Program Development Department; Jeff Davidson, JCCOG Senior Transportation Planner; Terry Trueblood, City Parks & Recreation Director, and Marianne Milkman, chief author of the 1979 Iowa River Corridor Buffer and Trail SThese City staff made severs stem Proposal.osal.consider. or tha r- First, they advised the Committee to take a narrower approach to the proposed bikeway. Rather than extending the bikeway into the unincorporated area of Johnson County north of town, they recommended concentrating on the urban corridor within City boundaries. Second, they urged the Committee to build a broad base of support outside the Riverfront Commission to include such groups as the Chamber of Commerce, the Project GREEN, the Parks & Recreation Commission, the Johnson County Environmental Coalition, Bicyclists of Iowa City, etc. Third, they advised extending the trail incrementally to the r 174�z MINUTES IOWA CITY RIVERFRONT COMMISSION NOVEMBER 4, 1987 PAGE 2 south in a way that would establish trail continuity for prospective trail users. The fourth staff recommendation involved emphasizing safe, high quality trail construction. Rockwell discussed the current status of the riverfront bike/pedestrian trail in the urban Iowa City area. The Coralville Connection just west of CRANOIC Park should be completed next summer. The Rocky Shore Drive section is completed. The section north of Park Road and along Manor Drive to City Park is, in effect, completed, but needs signage. The section through City Park is completed although the crossing at Park Road needs upgrading. The path is complete on the University campus west of the river to the footbridge near the Iowa Memorial Union. An alternate route exists on the east side of the river. It begins at the Hancher footbridge and runs south to Iowa Avenue. The Committee has proposed constructing a new path on the west side of the river from the Union footbridge to Iowa Avenue, crossing to the east side of the river on the Iowa Avenue Bridge, continuing south along the east river- bank skirting the University Water Plant to Burlington Street, crossing Burlington Street at the Madison -Burlington intersection, angling back to the river and continuing south on the east side of the river to Benton Street using established streets until property on the east riverbank can be ac- quired from the CRANDIC Railroad and the University of Iowa. The trail would then cross over and loop under the Benton Street Bridge on the west side of the river. Negotiations would need to be conducted with business owners whose commercial properties are located west of the river between Benton Street and Highway 6. The bike/pedestrian way would then cross under High- way 6, enter Sturgis Ferry Park and terminate at the south end of the park. Iowa Avenue to Burlington Street. Stroh stated that the University has a policy prohibiting a path between Iowa Avenue and Burlington Street adjacent to the English -Philosophy Building on the east riverbank. Reasons for this are future expansion of the University Water Plant and the University's des- ignation of that area as green space. Stroh announced that the University had received a request from the City Engineer to build sidewalks, including one from Iowa Avenue to Burlington Street on the west side of the river. Ownership of the stretch of land between Highway 6 (Riverside Drive) and the Iowa River from Iowa Avenue to Burlington Street is not currently known. The jurisdictional dilemma of this area needs to be resolved. The situation could provide an opportunity to construct an eight foot wide trail instead of the requested sidewalk. Trail Funding Sources. Rockwell said that Wachal's request for a listing of Iowa Riverfront Commissions had resulted in a press release, which in turn had generated interest in an information -sharing workshop. Betty Wells, President -Elect of the Community Development Society of Iowa (COSI), told Rockwell that she felt her organization would enthusiastically co-sponsor a workshop with the Iowa City Riverfront Commission to get together interested groups to share riverfront improvement information. John Zohner, Iowa Depart- ment of Natural Resources, contacted Rockwell and stated that he would like to increase his contacts with municipalities. He requested that IONR staff be involved in the riverfront improvements conference. a /7dr-401%. .V' P MINUTES IOWA CITY RIVERFRONT COW ISSION NOVEMBER 4, 1987 PAGE 3 Water Access Funds. Zohner is in charge of the Water Access Program which provides a 75 ercent State match for development of such projects as boat ramps, courtesy restrooms and canoe access. The program formerly channeled funding through County Conservation Boards, but now IDNR wants to provide grants to cities as well. Zohner put Rockwell in touch with Arnie Sohn, Chief of the IONR Planning Bureau, to discuss other funding resources, Lottery Monies. Sohn provided Rockwell with information on how lottery funds came u a Eo develop trails. However, these lottery funds are only avail- able to County Conservation Boards. LAWCON. Another program available is the Land and Water Conservation Fund (LAWCON). Sohn urged Rockwell to have the City of Iowa City apply by Septem- ber 1988. He thought that Iowa City had a strong possibility to be funded given the program's strong tendency to fund urban area projects, especially those with Iowa City's potential for high recreational usage and the scenic factors associated with the Iowa River within the community, The LAWCON program has a 50-50 State and local match. Cor sof En in�eers. Rockwell also received a call from Jerry DeMarce of the U.S. rmy of s of Engineers office at the Coralville Reservoir Dam. DeMarce had been directed by the Corps to develop a bike/pedestrian trail around and to the Coralville dam. He mentioned an existing trail that extends south from the dam, but deadends at private property. He said that there is $60,000 available for bikeways on Federal land. Also, there are private association grants of ;5,000-510,000. The City of Des Moines, through the efforts of Congressman Neil Smith, used Corps and City funds to develop an extensive bike trail along the river in Des Moines. Watson told the Commission that recently reported plans called for a new Butler Bridge to be built to a width of 40 feet. No separate bike lane is currently planned. Jones said that even if 40 feet was considered wide enough for both autos and bikes, separating the two with painted lane mark- ings would not help bicyclists. The bike area of the road would become a depository of road debris and old mufflers. He would much rather have a curb or other separation or have the cyclists compete with traffic. He noted that bike lane markings were removed from Market Street because they were found to be unsafe for bicyclists. Stroh wondered if the old Butler Bridge should be left for bike and pedes- trian use. Watson noted that the completion of a riverfront bikeway all the way from Iowa City to the Coralville Reservoir Dam is a long-range goal. It will take some time to negotiate with the many property owners along the Iowa River between Iowa City and the Federal property surrounding the Coralville Reservoir. Rockwell said that Jerry DeMarce had suggested that the bike path follow along the west bank all the way from Edgewater Park to the Coralville Reser- voir Dam using local roads where riverfront properties were unattainable. DeMarce mentioned that the Federal government had given Johnson County a great deal of money with no strings attached and the County had not spent any / 7Vat s MINUTES IOWA CITY RIVERFRONT COMMISSION NOVEMBER 4, 1987 PAGE 4 of that money yet. This money was given to relocate roads that had been subject to flooding damage. DeMarce suggested that the County could direct that funding to be used to develop or upgrade roads along the river, which could also serve as bikeways. Stroh stated that matching dollars would be needed from the City for all of these projects. Rockwell concurred. Helmer asked Rockwell if mixing and matching of funds could be done. Rockwell said that it would be beneficial to look at a variety of funding sources. She reiterated that the Water Access Program provided for a 75 percent State match and the LAWCON required 50-50 funding. Project GREEN has provided matching funds in the past for various projects. Kay Gillies told the Commission that for the Coralville Connection, Project GREEN had contributed $20,000 and the City of Coralville had agreed to fund the remaining cost for development of that trail. Watson said that the hotel/motel tax could be used for trail funding. Some of that tax is designated as Parkland Acquisition Funds. He noted that money provided from the City General Fund would be more of a problem to rely upon given the City's current budgetary constraints. Rockwell stated that a great amount of coordination would be needed in deciding how to integrate the various funding sources and include the participating organizations. O'Brien asked if the Commission needed a finance subcommittee for this purpose. Rockwell suggested that the Trail Study Committee continue to serve as the core sub -group, but that others such as Helmer and O'Brien, who are on the Funding Sources Committee of the Riverfront Commission, should feel welcome to assist the Trail Study Committee. Helmer applauded the great progress in this area. Wachal observed that the request for information from other riverfront improvement organizations had paid unexpected, welcome dividends. EROSION CONTROL PROGRAM COMMITTEE REPORT: Wachal told the Commission that the Committee had met and decided on a panel of speakers. Bruner was to ask Lon Drake to present the Palmiter method of controlling stream meandering. Daly was being requested to present his hands-on, riverfront property owner's report on erosion control. Wachal told the Commission that he was continuing his efforts to contact Linda McGuire to talk about riparian rights. Rockwell was asked to request a homeowner with property along the Iowa River or along Ralston Creek, and an IDNR staff person to speak at the seminar. Wachal said that no definite date had been set. It was tentatively set for either of the last two Saturdays of February 1988. Rockwell noted that the last Saturday of February was a home basketball game and suggested holding it either the Saturday before or after February 27. The Commission decided to schedule the seminar on Saturday, February 20, at the Iowa City Public Li- brary. Stroh suggested getting the program taped for presentation on Channel 26. / ?*at MINUTES IOWA CITY RIVERFRONT COMMISSION NOVEMBER 4, 1987 PAGE 5 REPORT AND PROPOSAL BY THE COMMUNITY ACTION AND REGIONAL COORDINATION COMMIT- Wachal stated his desire to coordinate a regional workshop and start an information exchange newsletter. He suggested getting a zipcode listing from the publication Waterfront World. This way he could target the newsletter to specific cities. Roc well the the Commissiions sederosion control woorksihop Jandu the rJegionalachal suggested ri"verfront putting - provements information exchange workshop back-to-back in order to attract more participants. Helmer mentioned that two years ago a national waterfront meeting was held in Davenport. Subjects discussed included harbors and waterfront revitalization. Jones said that he saw a need to attract other communities the size of Iowa City. `mold of Milan, Illinois, which has a population of approximately 10,000 people. This community has done a lot of work on dikes and paths near the Rock River. The Corps of Engineers maintains an office near Milan in Rock Island. Perhaps this has lead to increased river project activity in that town. He noted, however, that the town has had to obtain community and legislative approvals. This provides the type of expertise that the River - front Commission could benefit from. Helmer said that Jim Zohner could get people from the IONR to present infor- mation at the two workshops. Rockwell said that Betty Wells of COSI had mentioned that Cory Fleming, the new Director of the Iowa Community Better- ment Program and a COSI Board Member, has an extensive mailing list of commu- nity groups involved in community improvement projects. REVIEW OF FY89 PROGRAM DIVISION STATEMENT: Rockwell asked the Commission to review its previous Program Division State- ment submitted for FY88. The last time the Program Division Statement was reviewed, it was approved without any changes. Stroh suggested that the division t°e be "drurigeovment i Johnson Couny and itstibtaesand lands. "Thnew statementwould read as follows: "Advise the City Council and other governmental agencies within Johnson County on all matters directly or indirectly affecting the Iowa River, its tributaries and lands adjacent to It.-- Watson t."Watson suggested dropping the objective that reads: "Actively pursue local control of activities on the Iowa River within the municipal boundaries." He noted that the Commission should not have an objective that it has no chance of obtaining, namely "local control of activities on the Iowa River." Helmer noted that a large amount of energy was previously expended by the Commission to prohibit water skiing on the Iowa River. This objective for local control was adopted as the result of that effort. Gerleman proposed that instead of pursuing local control of activities, the Commission should seek to review them. It was decided that the final wording of the objective should be: "Review activities affecting the Iowa River within Johnson County." 7vdz MINUTES IOWA CITY RIVERFRONT COMMISSION NOVEMBER 4, 1987 PAGE 6 MOTION: Wachal moved to approve the FY89 Program Division Statement with the amen ments as agreed upon in the discussion of this item. Jones seconded. Motion passed unanimously. OTHER: Federal Floodplain Development Permits Rockwell stated that no action was needed by the Commission on the Fountain applications to permit riprapping along the Iowa River in the County south of Iowa City. The applications were sent to Commission members because of the Commission's interest in the implementation of permitting requirements. The applications demonstrate that the U.S. Army Corps of Engineers does review bank stabilization projects and issue permits, and shows the fairly simple format for submitting an application to the Corps. Helmer asked if there is a Technical Design Review Committee within the U.S. Army Corps of Engineers. The Corps does not appear to look at aesthetics. It does have a list of approved bank stabilization techniques. It was unclear as to whether the use of old cars was permitted as an erosion control material by the Corps. Watson said that documentation on when dumping had occurred was needed before governmental action could be taken to reverse the dumping, Helmer believed that someone had gone to the Corps of Engineers and asked if this property owner had a permit. He asked if there was a person in the Corps that checks to see if owners have permits. Rockwell said that she would call the Johnson County Zoning office to see how this case had been handled. Report of the Ad Hoc Committee on Handicapped Access to the River Wachal applauded Jones for the fine job done in completing the report which supplemented the Mayor's Youth Employment Program 1988 CDBG funding applica- tion. Jones said that the wording should be changed on the report to reflect the actual national, handicapped access requirements. Jones noted that for the on -bank design, a person in a wheelchair would not roll accidentally down the ramp into the river because the ramp is designed so that a person must travel up an incline before accessing the next level down. Piles of Riora Jones told the Commission about a situation on the University of Iowa campus that he was concerned about. He had recentlybridwalked between the two foot- WPA-typees tstone hat pwalls an ethat aare holRiver dingcuprthe drUnion dkotbThese)wallsnoted ivelook attractive, but are falling into the river. The University has begun to pile riprap along the bank that reaches nearly to the sidewalk. Jones' concern was that a the wall was being replaced by six foot tall piles of riprap. He suggested requesting that the University of Iowa try to maintain Preservation of the riverbank as it has done so well in the Hancher Audito- rium area. Stroh told the Commission that he would check on the situation and report back at the December Commission meeting. r ' Nat i .1. MINUTES IOWA CITY RIVERFRONT COMMISSION NOVEMBER 4, 1987 PAGE 7 Coralville Milldam Gerleman believed that the Coralville Milldam needed to be repaired. Helmer told the Commission that private developers had been interested in converting the dam to hydropower, but had been pre-empted by municipal interest in the project. However, after a lengthy stud b co City had decided not to go forward with the hydropowere project.Helmer firm, Iowa what had happened to the two people who had wanted to develop asked has a padlock on it. Helmer asserted that there must be better ways to utilize theproperty. i t Jahn; Censer vats Bear —�hat 11 ADJOURNMENT:Wac hal moved to adjourn. p.m. O'Brien seconded. The meeting adjourned at 8:50 p. m Minutes submitted by Joseph McClean. ,7Taw .V' s CITY COUNCIL RULES COMMITTEE November 30, 1987 RULES COMMITTEE: Meeting of November 30, 1987, 7:15 p.m. l COMMITTEE MEMBERS PRESENT: Baker, Zuber. j COMMITTEE MEMBERS ABSENT: None. STAFFMEMBERS PRESENT: Karr 4 BROADBAND TELECOMMUNICATIONS COMMISSION The Rules Committee recommended against the by-law change to allow electronic participation at meeting. Baker questioned the need for such a change and r Zuber pointed out Council was not provided with such an option. i t s f Fti i Ii I /733 .W s MINUTES PLANNING ZONING COMMISSION FORMAL NOVEMBER 5, 1987 - 7:30 P.M. RIO FEj SENIOR CENTER CLASSROOM MEMBERS PRESENT: Clark, Cooper, Hebert, Horowitz, Scott, Wallace MEMBERS ABSENT: Dierks STAFF PRESENT: Beagle, Boyle, Moen, Kritz RECOMMENDATIONS TO CITY COUNCIL: i1• Recommend approval of itm CZ -8719, William Boyd to rezone a 41e05 acre lot within Hlighla d Heights submittedication Subdi- vision located east of Highway 1 approximately two miles north of Iowa !I City. from A-1 to RS -3, !' CALL TCALL T-: In the absence of the Chairperson, Commissioner Horowitz called the meet- ing to order at 7:31 p,m, PUBLICPUBLIC-SION: There was no public discussion, CONSIDERATION OF THE MINUTES OF OCTOBER15 Scott arrived at 1;33 p,m, 1987- Horowitz moved to approve the minutes of October 15 onded the motion. The motion carried, 5-0. 1987• Wallace sec - Hebert arrived at 7:36 p.m. DEVELOPMENT ITEMS: 1• 5-8716. Public discussion of an a Pavers, Inc., for approval of a application submitted b tial Development (LSNRD Preliminary Large Scale Non-ResMden� Drive. (45 -day limitation Period: wor aived ; located at 1722 Stevens r Horowitz moved to deferitem S-8716 to the November 19, 1987, Planning and Zoning Commission meeting, motion carried 6-0. Cooper seconded the motion. The 2, 5-8720• Public discussion of an application submitted b Greenru Partn RI'+ Inc„ for approval of a preliminar y Frantz , a 43 -lot residential subdivision preliminary catedlat f South lland west of the intersection of Muscatin (45 -day limitation period; waived) e Avenue and Scott Boulevard. Horowitz moved to defer item S-8720 to the November 19, 1987 and Zoning Commission meeting. Wallace seconded the motion. The motion carried 6-0. Planning /73 �/- .o• Planning 8 Zoning Commission November 5, 1987 Page 2 3. Consider setting a public hearing for December 3, 1987, on an amend- ment to the 1983 Comprehensive Plan Update to reclassify the land use designation of an 84.73 acre tract known as Southwest Estates; lo- cated north of Rohret Road and east of Slothower Road, from Agricul- tural/Rural Residential to Residential at a density of 2-8 dwelling units per acre. (This item is associated with item Z-8703.) At the Commission's request, Moen reported that the developer, Mr. Eicher, has already expended approximately $42,000 for improvements within Southwest Estates, Part 2, that would normally have been paid by the City. These funds have been used for the cost, to date, of overwidth paving on Phoenix Drive, oversized water mains within the subdivision, and extension of water service to the subdivision from Hunter's Run Subdivision. Horowitz inquired whether the cost to homeowners along Rohret Road, of improvements required on Rohret Road with development of the southwest area, could be estimated. Clark commented that he would like to know whether any residents currently residing on Rohret Road are within 300 feet of the sewer system serving existing and proposed Southwest Estates subdivisions and, therefore, required to hook-up to this system. Clark added, though, that today's estimates would not be applicable ten years from now if that is when the improvements are installed. slatedbefore 1990, zthat commented tight acome since ah surprise to improvements along Rohret Road. Scott commented that considering the lengthy timeframe and the speculative nature of the cost estimates, it may only concern those homeowners unnecessarily. Horowitz requested those cost estimates from the staff if available. The Commission discussed the actual timing of improvements to Rohret Road and whether there was cause to alert homeowners in the area owing to the uncertainty of the installation of these improvements. Linda Oyer 4115 Rohret Road, stated that she is a property owner along the road and has 400 feet of frontage on Rohret Road. She had talked to the City Engineer was told that her assessment could be $17,000, which would be a considerable burden. She attended the April 8, 1986, City Council meeting when a resolution was passed stating that there would not be any improvements to Rohret Road until 1998 or later. Horowitz moved to set the public hearing on an amendment to the Com- prehensive Plan on December 3, 1987. Wallace seconded the motion. The motion carried 6-0. Horowitz moved to defer item Z-8703 to the November 19, 1987, Planning and Zoning Commission meeting. Hebert seconded the motion. The motion carried 6-0. .o Planning 8 Zoning Commission November 5, 1987 Page 3 ZONING ITEMS: I. 2-8707. AcPublic discussion of an application submitted by Keith hepohl to rezone the site of the Old Kirkwood Schoolhouse, located at the northwest corner of Kirkwood Avenue and Dodge Street, from P, public zone to RS -8, median density single-family residential zone. Beagle reported that Section 36-30(g)(1) indicates that should any land owned by a government entity "...be sold, conveyed or transferred to anyone other than the government...the buyer or transferree must submit an application to the City for the rezoning to a zone other than the Public zone...." Beagle pointed out that the site consisted Of two (2) lots with the schoolhouse sitting on the easternmost lot, which is Lot 8, and a paved parking area occupying the northern por- tion of the adjacent lot, which is Lot 7. Based on the Comprehensive Plan designation for the area north of Kirkwood Avenue and west of i! Dodge Street for Medium Density Residential Development (8-16 DU/A), Beagle stated that staff felt it would be appropriate to include two (2) RS -5 zoned properties adjacent to the site, 612 and 620 Kirkwood Avenue, to the RS -8 zone as well. Unless included with this rezoning, both properties will remain zoned RS -5, wedged mid -block between RS -8 zoning. Rezoning all three (3) properties, including the site, will achieve compliance with the Comprehensive Plan and will result w a rational zoning pattern in which all properties north of Kirkwood Avenue between Webster Street and Dodge Street zoned RS -8. recommends approval for item Z-8707. Staff Horowitz inquired as to whether the alley would serve as the driveway to the site. Beagle replied yes, it was the principal means of ac- cess. Horowitz asked whether the alley was ever zoned public. Beagle responded that it has not. Wallace expressed concern about the City initiated rezoning of 612 and 620 Kirkwood Ave. and asked if this was setting a precedentBeagle said this is not the first. Scott noted that this was the first of two (2) public hearings on this item. Wallace moved to defer item Z-8707 to the November 19, 1987, Planning and Zoning Commission meeting. Horowitz seconded the mo motion carried 6-0, tion. The 2. CZ -8719. Public discussion of an application submitted by William o$ Y�io rezone a 41.05 acre lot within the Highland Heights Subdivi- f Sionlocated east of Highway 1 approximately two miles north of Iowa City, from A-1 to RS -3. Moen reported that the subdivision is located in Area 4 of the Johnson County/Iowa City Fringe Area, Three members of the Boyd family intend to construct homes on the three RS, Suburban Residential zoned lots. A house has been built on Lot 3 and the owner wishes to retain Lot 2 in order to create open space between his home and the next house which is expected to be constructed on Lot I. Likewise, the owner of Lot 1 wishes to construct a house on approximately 3.5 acres of land instead of on the 1.53 acre, Lot 1 site. The third family member would like to build a house on a three acre site east of Lot I. A revised final 7344 Planning 8 Zoning Commission November 5, 1987 Page 4 plat for Highland Heights Subdivision is expected to show a resubdivision of Lots 1 and 4 into three lots, two of which will be at minimum three acres in size and the third lot which will have the approximate area of 36.5 acres. The Commission will have the opportu- nity to review the resived plat of this subdivision. Moen also re- ported that the proposed development would not have a negative impact on surrounding properties, that natural features within the develop- ment are protected and that the proposed rezoning is consistent with the recently amended development policy for Area 4 of the Johnson County/Iowa City Fringe Area. Horowitz moved to recommend approval of item CZ -8719. Cooper seconded the motion. Wallace inquired what the probability was of the site developing fully. Moen replied that if the subdivision plat met the development parameters established for this part of Area 4, the site could develop at a density of one dwelling unit for every three acres. Horowitz asked what the acreage was for the stormwater detention basin. Moen replied that this figure is not shown on the copy of the plat included with the report, but the acreage available for development would be less than the 45 acres presently shown; houses could be constructed in a clustered development, however, to maintain the overall density. Wallace expressed concern over rezoning the entire tract to replat just two lots. Moen replied that if the 41 acre lot is rezoned, the applicants could build an Lots 1 and 4 as depicted, but any changes to the subdivision would require the owners to seek City and County approval of the resubdivision. The motion carried 6-0. 3. V-8705. Public discussion of a request submitted by the National Guard for vacation of a portion of the Clinton Street right-of-way, south of Benton Street and west of the National Guard Armory. Moen reported that the National Guard proposes to utilize a portion of the Clinton Street right-of-way to construct a parking lot on the west side of its building to compensate for parking that was lost due to an addition to the maintenance facility located on the site. The City, therefore, proposes vacating a portion of the right-of-way and leasing the vacated section to the National Guard. The vacation of the right-of-way would remove the property from its use as a street right-of-way and would make the vacated section of the right-of-way available for leasing as City property. At the informal meeting of November 2, 1987, the Commission expressed concern over the current use of the subject area as a parking area by vehicles that are accessing or exiting these spaces by jumping the curb on Clinton Street. Other concerns expressed by Commission mem- bers are the number of driveway access points onto Clinton Street, circulation on the site and whether the parking lot will be hard - surfaced. Moen replied that these concerns are being discussed with the Iowa National Guard and will be commented on at the next informal 17344 Planning & Zoning Commission November 5, 1987 Page 5 the meeting. Scott commented that he would like to see a sketch reflecting if the norh curcut needed' iton of shouldthe thenoP be�llledkin. Ent antes andtexits bshoulisanot lso be clearly marked and access onto Clinton Street should be restricted. Cooper moved to defer item Z-8705 to the November 19, 1987, Planning and Zoning Commission meeting. Hebert seconded the motion. The motion carried 6-0. OTHER_ BUS: I I. Public discussion of a request for preliminary and final plat approval for Bentbrook Acres, a subdivision in rural Johnson County. Beagle ed the item e wihawn as oriinally anticipated, and thetapplicant will isub itnot brevis ddrsubdivision gplats. The applicant is requesting deferral until March. iHorowitz moved to defer item indefinitely and to reset the item on the agenda at the discretion of the Chairperson. Wallace seconded the motion. The nation carried 6-0. 2. Planning and Zoning Commission information. No information was presented. ADJOURNMENT: The meeting was adjourned at 8:22 p.m. Minutes submitted by Kyle L. Kritz. Approved by: oilY verKS, Secretary _ i /7J 11 .x(31 MINUTES PLANNING AND ZONING COMMISSION FORMAL MEETING ' NOVEMBER 19, 1987 - 7:30 PM CIVIC CENTER COUNCIL CHAMBERS _ j i MEMBERS PRESENT: Clark, Cooper, Dierks, Hebert, Horowitz, Scott }(, MEMBERS ABSENT: Wallace STAFF PRESENT: Beagle, g Boothro Y> Boyle, Moen, Kritz RECOMMENDATIONS To COUNCIL: ! 1. Recommend approval item Z-8707 an Achepohl to rezone the siteapplication submitted of the Old Kirkwood School House, located at Zone to RS -8, the northwest corner of Kirkwood Avenue andDodge Street fr m PY Keith I RS -8 located at 612 anddium 629KirkwoodaAvenueealso ntrezo reial zoned from 'proper- ties Public RS -8. 6 2. Recommend approval of item S-8723, an application submitted b Kroeze, for preliminary plat approval to establish a 12-10t county subdi- vision known as Pleasant Valley Estates and located approximatelyyA I mile t south of Iowa City, 3. Recommend approval of item CS -8703A, an application submitted by Byron Beeler known RiverviewaEstates,alto Part TwtoabliTh a re -lot county subdi- vision Iowa City for courtesy review by Coralville• This request is submitted 4. Recommend vacation of a portion of the Clinton Street right-of-way, south of Benton Street and west of the National Guard Armory. CALLER: In the absence of the Chairperson, Vice -Chairperson Horowitz called meeting to order at 7:35 PM. the PUBLIC_ DISCUSSION - There was no public discussion. CONSIDERATION OF MINUTES OF NOVEMBER 5, 1987: ° Clark moved to approve the minutes of November 5 1987 motion. The motion carried, 5-0. Scott arrived at 7:3 PMooper seconded the ZONINGITEMS. lic ion 1 rezo0e a ub84.73iacres tra tf knownan apascSouthwest subiEstates fromk 10-RSEicher to RR -1 to RS -5. RS and a /73d/ .1. R Planning and Zoning Commission November 19, 1987 Page 2 Moen reviewed the history of this item. On May 21, 1987, the Planning and Zoning Commission recommended denial of a request by Frank Eicher to rezone Southwest Estates. It was denied because it was contrary to the Comprehensive Plan development policy for the area. The Council directed the Commission to proceed with consideration of this request prior to the next update of the Comprehensive Plan. The Comprehensive Plan is the officially adopted policy guide to decisions about the physical develop- ment of the Community, it identifies appropriate sequence of development to avoid overloading existing and planned facilities and services. There is a growth management policy based on the premise that areas where de- velopment can take place more efficiently, in terms of the provision of municipal services, should develop first. "Out of sequence" development is more costly to the City and to current residents than sequent develop- ment. Full development of the southwest area is out of sequence with the Community's development policy meaning the majority of the costs of providing municipal services to the area would be borne by the existing community residential users who do not directly benefit if the area is permitted to develop out of sequence. Sequencing development is a growth management technique that allows a city to anticipate and to phase the expenditure of funds so as to provide the capital improvements and mu- nicipal services needed to accommodate the new development. The Compre- hensive Plan assumes that areas that can accommodate the greatest population for the least cost in terms of capital improvements are highly developable. Based on the assumption that out of sequence development is more costly to the City and its residents than sequent development, the growth management policies of the 1983 Comprehensive Plan Update discour- age development west of U.S. 218 at this time. Allocations for the re- quired capital improvements necessitated by the development of the southwest area was not proposed in the timeframe of the current capital improvements program. Anticipated Southwest Estates improvements could escalate the need for approximately $2 million in capital improvements in the entire southwest area. The cost of those improvements and services, unless subsidized by the developers, are passed along to other residents of the community until such time as Southwest Estates and infill development are completed and can support the cost of those improvements. At the Commission's direction, staff determined the direct benefits to Southwest Estates of providing capital improvements out of sequence with the City's adopted development policy. Then the estimated equitable costs to be paid by Southwest Estates for developing ahead of the City's capital improvement schedule could be estimated. Assuming that to achieve the same cost/benefit balance on which the City growth management policy is based, it would be appropriate for the developer of Southwest Estates to pay the cost of those improvements required as a result of his proposed subdivision, understanding that some of these expenditures would be reimbursed by the City at such time as intervening development occurs and is capable of supporting the cost of those improvements. This ar- rangement would relieve the inequity of subsidizing the opportunity for growth on the edge of the community. The developer could be expected to advance the cost of approximately $271,800 in improvements, $116,800 or 43% of which would be reimbursable. In addition, with the approval of 17344 " Planning and Zoning Commission November s, 19, 1987 Page 3 the plat for Southwest Estates, Part Two, the developer agreed to some costs (559,463) customarily consideration the financial conitme t aid forpay the City. Taking Southwest Estates, with developmentof Part Two and development costs of future subdivisions, Of this tract, the total out of I sequence development costs for existing and proposed Southwest Estates subdivisions is $331,263, reimbursable. of which 35m- is Moen reviewed the options available. 1. Retain current development policy for the southwest area 2. Amend development policy for the southwest area 3. Amend development policy for Iowa City to allow velopment out of sequence de- provided that required improvements be paid for by the developer; otherwise, opportunity the for growth on the edge of the community is inconsistent with the growth management policy and would have to be born by f hence existing development at a rate not antici- pated in the Comprehensive Plan. be.ClarkMen reepliedtthat athehc stestimated cost for lift should theliftstation wouldstation a mately $150,000. Clark asked whether the sewer extension and lift were the only extra i station costs directly attributable to Southwest Estates. Moen replied no, that there are also the Phoenix costs of overwidth pavement for Drive and oversized water mains within the development the reimbursable portion and that would be paid back if infill development oc- curred. Clark asked when Phoenix Drive would item have to be built if this was approved. Moen replied that this would be one costs if this item is approved. of the immediate LarrZ Schnittjer MMS Consultts• rerring with M_._7—_nricher, that tney rOption would�preferer 2thNevertheless, they plan to proceed under whatever alternative the Schnittjer Commission decides. continued and said that he and Mr. Eicher were concerned about the classifiedrasm"ount t of phase and the ISchnittgth Of jer askedmhowh oindiY would to ddual wbe Presentoks mthe waterhlineth okupwater li fee structurho nes e beassessed.the its InformalCeommissioo requested for Legal Departmenteand the e readid suestionsbProgrameDevelopment 4 Department3of Planning and0, from the concerning a mechanism for this reimbursement. to Also, the question needs be answered at what point does an "out of sequence" area into the category of Sequent development. fall back Moen replied that for the southwest area, the short-range plan did not anticipate its development; however, in the long-range plan, it was considered to be developable. The Commission discussed le the amount of SouthwestbEstates Sora t�hernsubdivisionsadditionrecvieed the sse- .. thewamount wed forfoutssof quence development in light of recent Supreme Court fees. rulings regarding ,o Planning and Zoning Commission November 19, 1987 Page 4 Horowitz moved to defer item Z-8703 to the December 3, 1987, Planning and Zoning Commission meeting. Dierks seconded the motion. The motion carried 6-0. 2. Z-8701. Public discussion of an application submitted by Keith Achepohl To—rezone the site of the Old Kirkwood Schoolhouse, located at the north- west corner of Kirkwood Avenue and Dodge Street, from P, Public Zone to RS -8, Medium Density Single -Family Residential Zone and properties lo- cated at 612 and 620 Kirkwood Avenue also rezone from RS -5 to RS -8. Beagle reported that he had nothing to add from his presentation made at the last meeting. Horowitz inquired about whether there was any neigh- borhood reaction to this item. Beagle replied that he had not received any complaints from the neighbors. Cooper moved to approve item Z-8707. Horowitz seconded the motion. Howoritz stated she seconded the motion because she was happy that the applicant has undertaken the project and that it will be a benefit to the neighborhood. Cooper noted that he made his motion because a neighbor had told him they were happy with the rezoning. Motion carried 6-0. DEVELOPMENT ITEMS: 1. S-8716. Public discussion of an application submitted by Metro Pavers, nT c., for approval of a Large Scale Non -Residential Development (LSNRD) plan for property located at 1722 Stevens Drive. (45 -day limitation period: waived.) Scott noted there was nothing new on this item and would entertain a nation to defer. Horowitz moved to defer item S-8716 to the Planning and Zoning Commission meeting on December 3, 1987. Dierks seconded the motion. The motion carried 6-0. 2. S-8720. Public discussion of an application submitted by Frantz Con- struction Company, Inc. for approval of a preliminary plat for Village Green, Part XI, a 43 -lot residential subdivision located south and west of the intersection of Muscatine Avenue and Scott Boulevard. (45 -day limitation period: waived.) Moen reported that nothing new has occurred on this item but that the Planning and Program Development Department had received a revised plat and is working with the developer. Dierks moved to defer item S-8720 to the Planning and Zoning Commission meeting of December 3, 1987. Cooper seconded the nation. Clark asked how far work has proceeded. Moen replied that work presently is concentrated on secondary access and proposed circulation pattern of interior streets within the development. The motion carried 6-0. /73,0 .o. Planning and Zoning Commission November 19, 1987 Page 5 3. S-8723. Public discussion of an application submitted by Aleta Kroeze for preliminary plat approval to establish a 12 -lot county subdivision known as Pleasant Valley Estates and located approximately one mile south of Iowa City. (45 -day limitation period: November 30, 1987.) Beagle reported that access to the subdivision is provided by an existing two-lane, median -separated, private drive known as Aries Way which serves as the principal entryway into the golf course. The subdivision has been designed with each lot having frontage and direct access to Aries Way. A note has been placed on the plat that Lots 1 and 2 shall not have direct access to Sand Road. Lot 12, which contains an existing duplex, will not be subject to this provision since it has established access onto Sand Road. This lot may, however, access to Aries Way by virtue of a median cut shown on the plat. To compensate for potential access problems j associated with the medians, the applicant proposes three (3) median cuts by which all lots will have direct access to both lanes of traffic. Staff finds this to be an acceptable solution. The design of the existing interior road does not currently comply with city urban design standards; however, the six (6) inch Portland cement concrete surface and 12 -foot lanes appear to be sufficient to serve the needs of this 12 -lot subdivi- sion. If the subdivision were ever annexed, it is doubtful the City i would require or desire this non -through private street to be dedicated to the public. Should residents in the future desire to dedicate the road to the city, it would first need to be improved to current city stan- dards. The applicant proposes to establish a tile system by which storm - water drainage from the subdivision would outlet into an existing tile system in Pleasant Valley Golf Course. The Public Works Department has found this to be acceptable. The applicant proposes to utilize a sewage mound system cc sisting of four (4) sewage mounds which will serve the sewage disposal needs of all twelve lots. Beagle noted that the Johnson County Board of Health had approved the sewage mound system that after- noon, November 19, 1987. A common well and private water distribution system is to be provided as approved by the Johnson County Health Depart- ment. Since there exists the possibility this subdivision could be annexed into the city at some time in the future, the applicant will need to enter into an agreement that will provide for the future installation of water lines conforming to the urban design standards when annexed and city services are available. Staff recommends that the preliminary plat of Pleasant Valley Golf Course Subdivision be approved. Scott asked if there was any public discussion on item S-8723. There was no public discussion. Clark moved to approve item S-8723. Hebert seconded the motion. The motion carried 6-0. 4. CS -8703A. Public discussion of an application submitted by Byron Beeler or pre iminary plat approval to establish a 12 -lot county subdivision known as Riverview Estates, Part 2. This request is submitted to Iowa City for courtesy review by Coralville. Beagle reported the proposed subdivision is located approximately 1.5 miles north of Iowa City within the extraterritorial jurisdiction of Coralville, but, within an area projected for annexation by Iowa City as a 1730 Planning and Zoning Commission November 19, 1987 Page 6 Coralville City Council. The proposed subdivision was previously before the Commission on May 15, 1986, and at that time the Commission recom- mended that the City Council forward a recommendation to the Coralville City Council that the subdivision be approved contingent upon the resolu- tion of seven deficiencies outlined in a staff memorandum dated May 8, 1986. No formal action was ever taken on the plat by either Coralville or Johnson County, primarily due to concerns over proposed methods of sewage disposal have inc. The proposed methods of sanitation for the subdivision luded individual septic systems and packaged wastewater treatment systems. The current proposal for the 12 -lot subdivision shows Lots 1-6 served by individual septic tank/absorption field systems, and Lots 7-12 served by individual septic tank/mound systems. The only other area of concern has been that of traffic circulation. An interior private road has been proposed which extends within 266 feet of the south property line. The abutting parcel is undeveloped, but has potential of being developed for residential use. Continuation of the street would ensure good traffic circulation to this parcel and provide for secondary access extensioneofyas50-foot widen travel the easementofromuthetend ofrthe cul-de- sac which would allow for future extension of the street when the abut- ting parcel is developed. Many of the deficiencies noted in the May 8, 1986, memorandum still exist with the current plat application. Staff continues to recommend that the Part 2, contingenteuponprove resolution of nine efplat ciencfRiverview Estates, Horowitz moved to approve item CS -8703A subject to resolution of defi- ciencies. Hebert seconded the motion. Horowitz commented on the frustration she has felt concerning this appli- cation by the many deficiencies. Dierks stated that she could not vote in favor of this development until more of the deficiencies were resolved. The Commission noted its reluctance to recommend approval for this application due to the many deficiencies, but as they are only doing a courtesy review, feel they have voiced their opinion adequately. The nation carried 5-1. Dierks voting in the negative. OTHER BUSINESS: 1• V-8705. Public discussion of a request submitted by the National Guard for ati vacon of a portion of Clinton Street right-of-way, South of Benton 0 Commission has received copies t and west of the aof Guard siite p Plan and 8answersle etorthe that the ancies the Commission noted at the November 5, 1987, formal meeting. ss outh omoved ovacate ent nStreetand wi the estof the National GuardrArmory. Horowitz, seconded the motion. The motion carried 6-0. /S toq* Planning and Zoning Commission November 19, 1987 Page 7 Public discussion of proposed amendments to Section 36-58(g) of the Zoning Ordinance regarding special vehicle parking and storage. Beagle provided a brief overview of the chain of events leading up to tonight's meeting. Boothroy continued this overview by saying that in June, the City Council established a special vehicle committee for the purpose of developing a set of standards for special vehicle parking on private property. The committee members were: Darrel Courtney, Tom Scott, Bud Means, Johnnie Shafer, Doug Boothroy, Monica Moen and Dick Buxton. The draft ordinance represents the consensus of the committee members, except for a provision prohibiting storage of a special vehicle within a vision triangle when located in the front yard. Minutes from the informal Planning and Zoning Commission meeting of November 16, 1987, are included here to present a comprehensive record of the significant issues pertaining to this item. Bud Means, special vehicle committee member, discussed problems associ- ated with a vision triangle since the Zoning Ordinance does not address the triangle specifically. Mr. Means continued and said that a vision triangle would take away needed parking distance, ten feet to be exact. Scott noted that only in the tree ordinance is there mention of a vision triangle. Dierks commented that she did not like the idea of special vehicles parked within one foot of a sidewalk due to limited sight dis- tance for vehicles backing out of a drive, for pedestrians and especially for children on big wheels type toys. Johnnie Shafer, special vehicle committee member, reported how other vehicles also can block one's view just as well as a special vehicle. Mr. Shafer continued and said vision triangles should be included in the zoning ordinance for all parking areas. Means commented that a vision triangle is not controversial in itself, but singling out recreational vehicles is. The vision triangle would be discriminatory if applied just to special vehicles, but would be a good idea if it were applied to all situations where parked vehicles are backing onto the street. The Commission discussed various options the Commission could take on this ordinance and how to resolve the vision triangle question. Clark expressed concern over the entire subject of this ordinance amendment. Shafer noted that there were other alterna- tives used by different cities, such as self -enforcement of special vehicle parking by RV owners themselves. Means commented that this ordinance has been a result of much compromise among the RV owners club that Mr. Means belongs to, and while he agrees with the committee's recommendations, he doesn't agree with all aspects of the ordinance. Scott noted that that this ordinance has been the object of a consider- able amount of work outside that of staff and the Planning and Zoning Commission. Horowitz inquired how many sections of the Zoning Ordinance would the vision triangle affect. Boothroy replied that it could be applied uniformly if placed in the yard requirements section of the Zoning Ordinance. This is the end of the minutes for the informal meeting. /230/ .o. Planning and Zoning Commission November 19, 1987 Page 8 Clark inquired whether there would be a provision to allow a person to get his RV from an off-site storage area and then load the RV for a trip for two or three days. Boothroy replied that yes, this would be provided in an additional provision concerning storage of explosives in special vehicles. Scott opened the meeting up for public discussion. Bud Means, special vehicle committee member, commented that he does not like the vision triangle as provided for in this ordinance and feels that it needs to be addressed on a larger scale than this particular ordinance. Means also noted that as the ordinance stands, it singles out special vehicles to be subject to a vision triangle and that this is not fair. Means pointed out that RVs and special vehicles are not the only objects that block driveways and that an ordinance that only subjects special vehicles to a vision triangle will miss many other obstructions that create hazards. Means stressed that they do not oppose the vision triangle concept to- tally, but only how it is presented in this particular ordinance. Horowitz asked Means how the committee felt about the grandfathering of special vehicles. Means answered that the ordinance states that if the property is sold, the new owner would have to meet the vision triangle. Means felt that this was not fair and that the special exception should stay with the property; however, the current ordinance is a compromise and he did vote for it as a committee member. Johnnie Shafer, special vehicle committee member, said he consulted an appraiser and found that a property's values would rise by $1500 with the installation of a parking pad for a recreational vehicle. He noted that the vision triangle is a problem all over the city and not just a problem with RVs. Shafer related some of the spots around town that had vision triangle problems that were not associated with RV's. Shaffer added he supports the concept of a vision triangle but not as it is presented in this ordinance. Horowitz asked about the number of people who may be affected by the problem of having no place to park their special vehicle except the front yard. Shaffer said he could not give an exact count, but there were 180 Good Sam members in the city and so there could be well over 220 RV's; however, the ordinance includes more than just RV's, so he really could not give an accurate estimate. Dierks commented that she felt special vehicles did represent a greater problem than standard passenger vehicles such as a station wagon because of the ability to see through the vehicle by way of the vehicle's windows. She would recommend that all special vehicles located in the front yard be parked six to eight feet back from the sidewalk. Cooper agreed that the vision trian- gle concept should be considered in the Zoning Ordinance as a whole. Dierks asked whether a special vehicle could be parked parallel to the sidewalk. Boothroy replied that it is not permitted by current City zoning ordinances. Scott commented that the Special Vehicles Parking and Storage Committee, made up of Darrel Courtney, Bud Means, Johnnie Shaffer, Doug Boothroy, Monica Moen, Dick Buxton and himself exhibited exemplary motivation and willingness to negotiate and would like to thank these members on their efforts. Scott commented that members had different perspectives, but / 7J4 J&(4) r-----"..-- MINUTES `, T PLANNING & ZONING COMMISSION ° „.,... FORMAL MEETING I Sob;".:iJ:•:;'•� DECEMBER 3, 1987 - 7:30 P.M. l---------- CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Clark, Cooper, Dierks, Hebert, Scott, Wallace MEMBERS ABSENT: None STAFF PRESENT: Beagle, Boyle, Franklin, Kritz RECOMMENDATIONS TO COUNCIL: Recommend approval of the following language to be added to Section IV of the 1983 Comprehensive Plan Update, Development Sequence, P. 29: Out of Sequence Development From time to time, certain factors may encourage Private developers to develop tracts of land out of phase with the development sequence determined to be appropriate for the City. Those developments will require the extension of municipal services in a manner that is inefficient and not anticipated in the City's capital improvements program. In order to approximate the efficiency of development upon which the City's growth management policy is based, out of sequence development would be required to expend all of the costs associated with that development, including costs typically subsidized by the City. Costs customarily paid by the City may be recouped at such time as sufficient intervening development occurs to resemble the cost/benefit balance on which sequent development is based. 2. Recommend amendment to the 1983 Comprehensive Plan Update to reclassify the land use designation of a tract known as Southwest Estates located within the corporate limits of Iowa City, north of residentohret ialdtonresidential ateast of oandensityRoad of from -8 dwelling unitsperacre. 9 per 3. Recommend approval of Z-8703, an application submitted by Frank o• Eicher to rezone an 84.73 acre tract known as Southwest Estates from ID -RS and RR -1 to RS -5 subject to the condition that all costs associated with that development, including costs typically subsidized by the City, will be paid by ,the developer; costs customarily paid by the City may be recouped at such time as either (a) intervening development between Hunters Run subdivision and Southwest Estates is substantially complete, but not before 1998, or (b) the growth management policy for the southwest area is amended such that development of Southwest Estates is regarded as being in sequence with that development policy, f/ • ul 44 .o• Planning 8 Zoning Commission December 3, 1987 Page 2 4. Recommend approval of S-8725 an application submitted b for approval of a final plat for Dean Oakes Second Addition residential subdivision located Y Dean Oakes north of Qunicent Street extended, lot 5• Recommend approval of proposed amendments to Section 36-58(9) of the Zoning Ordinance regarding special vehicle parkin CALLCALL-: , 9 and storage. Chairperson Scott called the meeting to order at 7:38 p.m. PUBLICDIS-: There was no public discussion. CONSIDERATION OF MIND ES OF NOVEMBER 19 1987: Dierks moved to defer approval of formal meeting of December 17 minutes for November 19 motion carried 6-0. 1987• Cooper seconded the 1987' to the motion. The ZONING 1• Public hearing on amendments to the 1983 Comprehensive Plan Update to reclassify the land use designation of an 84.73 Southwest Estates located north of Rohret o acre known as ad and east OfRoad from Agricultural/Rural Residential toResidential rattaldothoer ensity � of 2-8 dwellin sequence developmentts per acre and to address the issue of out of Franklin reported that the purpose of this item is to use designation of the area and to change' amend development sesection 9 the language theland lthe of includes languages to consider the development In the short-range pment of Plan. This development. 9 plan which would be termed Out not included developer op Language would include statements out of sequence extensions, including paying the full cost ofrtaining to the City. In addition 9 y cost that would normally be infrastructure costs at such time thatvisions for reimbursement of paid for by the becomes infill development occurs and/or of those Franklin pointeOfouththaththe order opfan would also be the area amendment first, the land use designation second, should be the language rezoning requested. • and finally the Scott declared the public hearing open. Linda Dyer of 4115 Rohret Road stated that she Opposes ndment to the Comprehensive Plan and the rezonin sequence development will accelerate the need forei pr vsemthatentseintthof e southwest area, particularly the paving of Rohret Road and feels that approval of this request will compromise the integrity of the Cit Policies, Y's 17354 a Planning & Zoning Commission December 3, 1987 Page 3 Scott read the proposed amendment to the Comprehensive Plan Update: "From time to time, certain factors may encourage private developers to develop tracts of land out of phase with the development sequence determined to be appropriate for the City. Those developments will require the extension of municipal services in a manner that is inefficient and not anticipated in the City's capital improvements program. In order to approximate the efficiency of development upon which the City's growth management policy is based, out of sequence development would be required to expend all the costs associated with that development, including costs typically subsidized by the City. Costs customarily paid by the City may be recouped at such time as sufficient intervening development occurs to resemble the cost/benefit balance on which sequent development is based." With no further comments from the public, Chairperson Scott declared the public hearing closed. Clark moved to adopt the addendum as stated. Hebert seconded the motion. Scott commented that considerable time has been spent on this topic and that he himself has shifted his opinion during that time, due to discussions with those who are involved and information presented to the Commission. Scott noted that, if adopted, this amendment will affect more than just the Southwest Estates Subdivision. Franklin commented that the planning staff has not taken a position of support for out of sequence development, but has provided the information and materials requested by the Commission. The motion carried 6-0. Cooper moved to amend the 1983 Comprehensive Plan Update to reclassify the land use designation of an 84.73 acre tract known as Southwest Estates located north of Rohret Road and east of Slothower Road from Agricultural/Rural Residential to Residential at a density of 2-8 dwelling units per acre. Dierks seconded the motion. Scott noted that this item deals specifically with the change in land use designation to the Comprehensive Plan to allow the rezoning of Southwest Estates requested to be in compliance with the Comprehensive Plan. Larry Schnittjer, MMS Consultants, asked for clarification of the exact area to be reclassified and whether all of Southwest Estates would be included. Commission members discussed the extent of land to be reclassified by this amendment. The motion was amended to read 'Amend the 1983 Comprdhensive Plan Update to reclassify the land use designation of a tract known as Southwest Estates located within the corporate limits of Iowa City, north of Rohret Road and east of Slothower Road from Agricultural/Rural Residential to Residential at a density of 2-8 dwelling units per acre.' Expansion of the area beyond the 84 acres was based on the anticipated service area of a future lift station. The motion carried 6-0. 73* Planning & Zoning Commission December 3, 1987 Page 4 V-8703. Public discussion of an application submitted by Frank Eicher to conditionally rezone an 84.73 acre tract known as Southwest Estates from ID -RS and RR -1 to RS -5. Franklin noted that this item deals expressly with the rezoning of the Southwest Estates subdivision. In the interest of public information, Scott said the comments submitted rez n�inga iitem. are Linda included Dyerhere, said sshe s to oppo es 1 the her amendm nt othis f the Comprehensive Plan and the rezoning. She feels that out of sequence development will accelerate the need for improvements and feels approval of the request will compromise the integrity of the -City's policies. Dierks moved to recommend approval of the request to rezone portions of property known as Southwest Estates from I0 -RS and RR -1 to RS -5 subject to the condition that all costs associated with that development, including costs typically subsidized by the City, will be paid by the developer; costs customarily paid by the City may be recouped at such time as either (a) intervening development between Hunters Run subdivision and mSouthwest Estates is complete, but not before 1998, or (b) the growthpolicy for the southwest area is amended such that development of South - ed in sequence with that development policy. Cooper west Estates is regard seconded the motion. Clark asked about the warding of the motion in to the definition o regards f complete as it refers to the degree of development. Franklin replied that complete in this context would mean that the intervening area be substantially developed, including houses and residents paying taxes, adding that infill development would also be complete. Commission discussed possible wording of the motion concerning the definition of "complete" with staff. Boyle commented that an agree- ment with the developer will be produced incorporating the wording the Commission requested byertin "substantiallythis * before beforerks compete in to athedthe main main notion by 9 motion. Hebert seconded the notion. The motion to amend the main motion was carried 6-0. The main motion, having been amended, carried 6-0. 11 Chairperson Scott, on behalf of the entire Commission, extended his appreciation to the developer of Southwest Estates for his patience and participation in this matter. 111. Public discussion of an application submitted by Plum Grove extended via to Trail from 4ID-RSacre to RS 5 (45tday limitaof the tion periodrst : ed December 25, 1987). Beagle reported that two factors greatly influencing the appropriateness of rehen- this request are: the and the provision eoftannadequat sof treet request to The Comthe prehen- sive rehen- sive Plan shows that a significant portion of the northeast study area, including this site, is not appropriate for immediate development. To determine the most appropriate sequence of development of the undevelopod parts of the City, the Comprehensive Plan took into consideration several factors, most notably the availability and capacity of municipal services. Although municipal services are currently available to the First and r YC� q3�✓ v ; y4jR.;.��.tl j�da. •; »• . 71.y r+tr '''tet H 1 4 5 Planning & Zoning Commission December 3, 1987 Page 5 it Rochester development area, the Comprehensive Plan determinethethimpact would be inappropriate for immediate development due to 1) immediate development within this area will have on sewer capacsection ity and downstream wet weather surcharge s A Z)elnadequate accesss in the sinto on tthe tinterior of the "horseshoe trunk sewer, of the northeast study area. Staff feels these factors have not change since the preparation of the Comprehensive Plan Update and this request is contrary t0 the current development policies of the Comprehensive Plan for the northeast area. An adequate street network is essential we the growth and development of area for the new or expanding residential areas. Awell-designed street system will provide for more than one means of access es the accdevessibility for the rapid and convenience of its residents; ensure service bvehtcles; and reduce the efficient delivery of erergency through traffic on local impact' on the existing neighborhood by limiting 9 streets. For these reasons, it has been the consistent policy of the City to require new and expanding developments to provide for secondary access. Access to the First and Rocheseaccevelossmen to over SOeresidentialAvenue lots. extended, which currently providesan have inhibited The ahegphysi al cOnss to aints of the int Ralston of theenor theast 9area rand nmakes secondary access even more critical. At the extreme, granting the proposed rezoning the developm of the 42.54 acre site will permit en of approximately 217 additional residential lots. Unlesspar Condanotasuitable for ccess is bresidential this development, the subject p development at this time. proposed rezoning of Based upon the preceding analysis, staff finds the prop to the current this 42.54 acre tract from 1D -RS to RS -S to be contrary an adequate development policies of the se ondary a access, Plan and staff recommends that it be street network, including denied. chnittjer ted repliedasked that thewhether 217 lots 2c me from ots rtheracreage emultiplied bysfive lots per acre (RS -5). He noted that this was not possible due to topography and the number would actually be much lower. tjer continued an access for said that the developer is concerned about providingvidingsecondary access. The Commission discussed possible ways to provide seconbe dary this area. Franklin asiorview the site. Theon eC mmissionmbers dagreedrthat lthat 8 to the going on a field trip defer o fould be a meeting of tripmber 17�a1987e movedto seconded tthe Zmotion. The motion carried 6-0. At the request of Wallace, Scott agreed to consider item N1 of Other Business. of the 1, Public discussion of propos Zoning Ordinance regarding Pcialnvments to( vehicle parking storage. s36-58(g) 9e• d / 7ul 54 Planning $ Zoning Commission December 3, 1987 Page 6 Franklin pointed out to Commission members the corrections made in the draft ordinance. Wallace asked if there was a provision for a special exception for the handicapped in this ordinance. Boyle replied no. Franklin added that a variance would be required for any changes. Clark inquired whether the ordinance would allow a person take two or das toto bring his RV from an off-site storage area to his home and then that there was ree an existingload regulati ntheVallofor wi trip.�48 hourskinnwhichito load an RV. Clark agreed to that but added that he still did not feel that that was enough time. Wallace moved to adopt the amendments Zoninto Section 36-58(g) of the Ordinance regarding special to parking and storage. llark g onger length seconded tmotion.the ftimhe than 48Chourseforethe loadings ire of atspsea ecie al address that oconcernpliFranklin proposed particulared that this change todthe nord nancensot o that a special vehicle may be stored for no more than four days on a regularly constructed aisle to by theoad oruComnission to all w for the loading or unloading of a special vehicle for no more than four days. Wallace seconded the motion. Both Scott and Dierks expressed the feeling that two days was long enough for the loading and unloading Of special vehicles. The notion to approve the ordinance was carried 4-2. Dierks and Scott voting to the motion as amended was also carried 4-2. Clark, DierksyvotiThe m ng nay Dierks commented that she was opposed to allowing RVs and other special parking in the front yard so close to the property line. In addition, allowing crushed rock pads is undesirable. Clark commented that this ordinance reached too far into the public's private rights. DEVELOPMENT ITEMS: I. 5-8716. Discussion of an application submitted by Metro Pavers, Inc., for approval of a Large Scale Non -Residential Development limitationlan p for property, located at 1722 Stevens Drive (45 -day developed on this item. Cooper Franklin rtoode dented fer itehatm S-8716 new the formal meeting of December 17, 1987. Dierks seconded the motion. The motion carried 5-0, with Wallace being absent. 2. 1:�gM, Discussion of an application submitted by Frantz Construc- tion Company, Inc., for approval of a preliminary plat for Village Green, Part 11, a 43 -lot residential subdivision located south and dawest of the intersection of Muscatine Avenue and Scott Boulevard (45- alsol nothingonew on this item. Dierksnklinmovedrtoodefer rted 1 em S-8720was the formal meeting of December 17, 1987. Hebert seconded the motion. The motion carried 5-0, with Wallace being absent. 107340, Planning 8 Zoning Commission December 3, 1987 Page 7 3• 5-8125• Discussion of an application submitted by Dean Oakes for residential Of a fiat Plat aon lafor can Oakes Second Addition Franklin reported that the original staffnorth frecommenda tonuincent e as to 17 lot this item due to extended. questions being unresolved. paBoyle replieand d thatwater the ldetention basdefin in order and that the issue of storm water management addressed. Franklin replied that staff would recommendpapad were Clark recommended a had been motion. The motion carr ed 6_p item 5-8725. Wallace seconded vthe 4' C Disapproval an naa plication submitted by Oakes Construction Com an for ot residential subdivision located sonal uthtofor Rochester Place First Avenue. Franklin reported that there is nothing nue andawestlof noon this item. Wallace 0oved to defer item S-8726gtoe the forrmal tednthefreasonDecember forlthel987. deferrai was thatrks thesidewalkoand storm water detention maintenance agreement has not been agreed uponScott both parties. The motion carried 6-0. ADJOURNMENT: The meeting was adjourned at 9:16 p.m. Minute submitted by Kyle L. Kritz. Approved by: Sa y Dierks, Secretary .1. ,7,30 �, ") J MINUTES IOWA CITY HOUSING COMMISSION NOVEMBER 10, 1987 IOWA CITY PUBLIC LIBRARY - ROOM A MEMBERS PRESENT: Watts, Stadtlander, Parden, Streb, Hulse, Dawson MEMBERS ABSENT: Moore STAFF PRESENT: Barnes, Milkman, Sueppel, Seydel, Stroud RECOMMENDATIONS TO COUNCIL: Approve Iowa City Housing Authority Application to HUD for 55 additional Vouchers. MEETING TO ORDER: 9:17 a.m. MINUTES: Minutes of October 13, 1987, were approved on a motion by Parden, seconded by Dawson, carried 6-0. i HOUSING/RENTAL REHABILITATION: Barnes MODIFIED RESIDENTIAL ACCESSIBILITY LOAN: 421 Crestview October 13, 1987, the Housing Commission approved two exceptions to the Residential Accessibility Loan for the residence at 421 Crestview: to allow the maximum income and amount requested to be above the program guidelines with the term of the loan being at 7%, 15 year mortgage. The owner, Steve Smith, was present to answer an questions. Barnes discussed the bids which were excessive. She stated staff is concerned with winter approaching that construction be started as soon as possible and that the Housing Commission approve the loan, reserving the option that something exceptional be considered at a later date for additional funds. Motion to approved the loan in the amount of $20,000.00 was made by Watts, seconded by Stadtlander, carried 5-0, Parden abstained. - RENTAL REHABILITATION: Deferred Payment Loan 941 Iowa Avenue (Duplex) Applicant for this property has made an offer to purchase with closing in November. Barnes submitted a copy of a letter to the Legal Division, Department of Housing and Urban Development, requesting an exception to Conflict of Interest Regulation. The wife of one of the owners serves on an Iowa City Commission. She is not an owner of the property. Motion to approve the loan in the amount of $10,000.00 contingent upon waiver being obtained for possible conflict of interest was made by Stadtlander, seconded by Streb, carried 6-0. 1735 .o• a Iowa City Housing Commission November 10, 1987 Page 2 631 East Davenport/329 North Dodge (Duplex) Maximum amount ($5,000.00 per unit) requested for siding and roof repair with minor interior repairs. Motion to approve the loan in the amount of $10,000.00 was made by Streb, seconded by Stadtlander, carried 6-0. COORDINATOR'S REPORT: Seydel November HAP's: 113 Vouchers - $30,371.00 and 465 Certificates - $100,317.00. Public Housing October rents - $10,087. Twenty-four (24) applications submitted for approval. Seydel stated that there are approximately 306 applications on the waiting list, but some of these still need to provide verifications to be determined eligible. On October 29, 1987, the Notification of Funds Available for FY88 was published in the Federal Register. Funding is to be provided at the same level as FY87. Distribution will probably be the same also as FY87. The Iowa City Housing Authority will submit an Application for additional Vouchers and requests a recommendation from the Housing Commission. Seydel stated the conversion of the two temporary positions to permanent positions will be supported by the additional Vouchers. A Recommendation to City Council was made by Streb to approve the Iowa City Housing Authority Application to Housing and Urban Develop- ment for fifty-five (55) additional housing Vouchers, seconded by Hulse, carried 6-0. DISCUSSION Hulse distributed copies of the October 20, 1987, CCN meeting which outlines funding level requests. Two categories are listed for funding, depending on the amount of dollars received. Milkman stated that a Housing Rehabilitation display was going up in the lobby of the Civic Center on Thursday, November 12, 1987, showing before and after pictures of the Rehabilitation projects. ADJOURNMENT: Motion to adjourn was made at 9:55 a.m. by Stadtlander, seconded by Dawson, carried 6-0. Approved: Gary Watts, Chairperson / ?435 MINUTES IOWA CITY PUBLIC LIBRARY LIBRARY BOARD OF TRUSTEES REGULAR MEETING NOVEMBER 19, 1987 - 4:00 PM ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Buchanan, Cox, Drum, Gelman, Pacha, Reed, Sumny, Swaim, Willis 14EMBERS ABSENT: None STAFF PRESENT: Eggers, Craig, Forsythe, Lee, Penick, Spaziani OTHERS PRESENT: Ted Kron, FRIENDS Liaison; Charles Morse, Library Practicum Student ! CALL To ORDER: President Drum called the meeting to order at 4:05 PM. MINUTES: Minutes of the regular meeting of October P Buchanan/Willis, 29 1987 were approved. DISBURSEMENTS: E�: Library disbursements for October 1987 were approved. Willis/Buchanan. DIRECTOR'S_RT: 1. The director confirmed that the Board would like to have brief reports at the beginning of Board meetings about library programs and activities. In ten rs of 2 al borrowin Coralville aresidents chave cborrowed 110,956tit, Coralville Public i rary, ICPL residents have borrowed 111,250 items from the Coralville Public Library This makes Coralville the net lender by just 194 items. 3. Letters of intent to submit four LSCArant al ications November 15. The grant requests total $11,000 andcover fundsrforaEng- lish as a second language and foreign language materials and support for a book discussion program and a project to automate some of the Informa- tion Department data files. 4. The breakfast meeting with area legislators on November 9 enabled those who attended (four Board members, two staff, two area librarians) to discuss several library related issues with local representatives. It was stressed that state legislative and executive branches should remem- ber that there are over 500 Iowa public libraries which can serve as a network for distribution of state government information. This could be much more effective than establishing regional distribution offices for 1734 ■ Library Board of Trustees November 19, 1987 Page 2 each major topic/function. The revision of state law regarding a special levy for libraries and a program for a state-wide library card were also discussed. 5. A special presentation honoring the Iowa City Public Library will be sponsored by the Arts and Entertainment Cable TV network on December 3. The library has been given equipment, videos, and books that relate to programming on the A&E channel. The Library was nominated by Heritage Cablevision. 6. The Year of the Reader activities filled most of last week. The Readathon - 12 hours of continuous reading by local residents at the libraryber 14 nd one of activities library and from home viewers. 7. The library's 30 employees accounted for 36% of the total pledge to United Way by City employees for 1988. CHANGE IN MEETING DATES FOR MARCH AND APRIL MEETING: In order to accommodate schedules of both Board and staff, the dates of the March and April Board meetings will be changed. The March meeting will be on the 5th Thursday, March 31, 1988, and the April meeting will be on the third j Thursday, April 21, 1988. MEETING WITH NEW CITY COUNCILMEMBERS: After discussion it was decided to invite the two new City Councilmembers to a breakfast meeting. The tentative date selected was Wednesday, January 20, 7:30 AM. FRIENDS/_ FO=: Ted Kron described plans for the FRIENDS sponsored literary tour of England, May 23 -June 5. Forsythe reported that a major Foundation mailing to over 10,000 residents will go out November 30. PLANNING COMA: The group will have its fifth meeting following the Board meeting Thursday evening, November 19. It may ask Board members to participate in a role o, setting exercise to select areas of major emphasis for the next five year plan. FY89; Eggers reported on the review of the proposed budget with the City Manager. She said that both the City Manager and Finance Director felt borrowing money would be from the Library's endowment fund for the needed UNIX computer boards in FY89 th0efunds anacceptable cthe tpayback short-term FY89 through 91. The City weliwill probably tobpoost- • pone any payment to CLSI until FY90, if possible. /736 ' Library Board of Trustees November 19, 1987 �+ Page 3 G Sunny again brought up the v �l 1 Library was open on Frith Possibility of changing the hours so that the wouldn't be y Y wondered ' an appropriate if opening at noon everyday sub substitute would affect more people than spand edd ' the presentDrum one uninterrupted periods of time for staff to esatnota allowthe done to s maintain current services. perform the tasks which must be i Sunny asked if the City had explored the possibility of increasing contract for library services. the County He said at least one supervisor is ready increase the amount paid by the County. to Sunny and Cox discussed the issue of whtend'ether expenses for Board members carddpaidptheiroowntexpensescandethecmoneyes dbeeused etings- Cox preferred the option for to send a staff person. Board expenses be there butSfelt that oseton. could afford should simply P son. on the Board who �thoserwhopenses. to be limited to She could afford dito not meetings. att nwish national It was decided that the Board must send a direct communication to the City Council about the need for librar despite the fact that the request ywasaff noti included theordertin rtheeformal lbudrar because of the getdocument Manager's budget preparation guidelines. work on a draft of a memorandum and plans for the rua discussed budget presentation will be at the December 17 Board meeting. Drum said there to decide if there is a Board was also need consensus to push for increased to benefit the library, property taxes CONTRACT FOR LIBRARY SERVICE FOR UNIVERSITY HEIGHTS; Eggers and Drum reported on their a Council on Tuesday, November 10. The aCouncilrance tinvited�thesBoardeitgohtmaketa proposal for providing library service but indicated that $7,500 was what inetheosameered mannersas the amount. The contract for service in FY89, transit Y computes computed service, would be the University Heights contract for strongly that the The same method; must be used or960. administration feels very the amounts should include a yboth contracts. Surml formula - debt service, gift funds Y 'felt surcharge for items not included in the City past and future capital investments. It was moved Cox, seconded F by Gelman, that University Heights be offered contract for FY89 for $26,960. Service in that was 4% a FY88 would be based on a less ($25,924) prorated for the actual month Price vote was 8 to I with Sunny voting no. of service, The BYLAWS After a quick review of the current Bylaws, it was mo seconded by Sumny to change Article III ved by,Buchanan language S Section , and change made to the Library Ordinance by the 3 on vacancies to match the The proposed change is City Council last May. ber meeting; as follows and will be formally approved at the Decem- Library Board of Trustees November 19, 1987 Page 4 Section 3. Vacancies. Any vacancy on the Board because of death, resigna- tion, ong-term illness, disqualification or removal due to sox (6j four (q) consecutive absences from regular meetings shall be filled by as ointment b the Ma or, with a royal of the City Council, or a Board o upervisors in ie case o the non- resident mamhar Tti ..PULL a co give tr intention to resign. ADJOURNMENT: The meeting was adjourned at 6:00 PM. notice of 734 a MINUTES PARKS AND RECREATION COMMISSION NOVEMBER 9, 1987 MEMBERS PRESENT: Dotson, Henry, Hesse, Hradek, Malloy, Steinbrech, Watson, Weideman, Willis STAFF PRESENT: Trueblood, Kriz, Carroll, Coffin, Ertz, Moran FORMAL ACTION TAKEN: The minutes of the October 14 1987 meetin were a roved as written with the followin addition: With reoved to the discussion on the bud et Willis made an expression of deep concern about the enu;t �icv as it respected non residents, of the fee Unanimous. Moved b Willis seconded b Henr to move next month's meeting to Wednesday December 16. Unanimous. FY'89 BUDGET Staff is in the process of Y'buget PREPARATION: according to what it would cost pto�maintaing then the current level of service. Trueblood reported he instructed staff to list various items in their budget, and the impact it would have on each, if the department is asked to reduce its tax asking by five percent, and also by ten percent. The Commission would like to be informed of budget items that may need to be cut or expanded over and above a natural increase. The Commission received a summary of the Parks and Recreation Department's proposed FY89-93 capital improvement budget and the FY'89 capital outlay requests. Trueblood highlighted the differences in the capital improvement budget as opposed to last year's. Watson asked if any improvements were planned for the grass "driveway to the grass parking area Off Scott Boulevard. Trueblood stated the Department is working with the Public Works Department to see if the area can be graded and graveled for a little easier access. Steinbrech noted that the Ryerson's Wood project continues to be pushed back. He asked if there was a possibility of contacting a group to do some mapping and establishment of trails in Ryerson's Woods. Trueblood stated this /9307 ,o1 0 had not been pursued and would need to be if Ryerson's Woods is to be developed in the near future. Willis asked if the capital improvement budget had also been subjected to the five percent and ten percent scrutiny as the operating budget was. Trueblood stated if budget reductions needed to be made, the City would need to determine at that time whether or not capital improvement items are budget,andtoif etheyconsidered staffowill with thenthe lookp at ting the capital improvement items. PARKS & RECREATION FOUNDATION: Weideman reported that the board met and began to narrow down a list of names of individuals to submit to the Commission for appointment to the Parks & Recreation Foundation. The slate of names will be presented at the next Parks & Recreation Commission meeting. The board also discussed raising the initial start-up expenses for the gift brochure. RIVERFRONT COMMISSION: Watson reported that a subcommittee of the Riverfront Commission is working on updating the river trail study done by Stanley Consultants approximately 10 years ago. Included in this plan was the establishment of a trail to run along the Iowa River. Watson stated this portion of the plan was coming together, and there are funding possibilities. The University of Iowa and the Corps of Engineers are also involved. The ultimate goal is to have a trail running from the Coralville Reservoir to Sturgis Ferry Park. CHAIRMAN'S REPORT: Steinbrech inquired as to how long we would continue to accept suggestions for naming the Handicare park. Trueblood stated a file was being kept on names received, and staff would continue accepting names as long as the Commission wanted. Watson suggested naming the park after Bill Sackter. Steinbrech stated the Commission had previously discussed the establishment of a policy in lieu of setting a minimum reserve in the parkland acquisition fund. Trueblood stated it had been suggested that the parkland acquisition and recreation reserve funds not receive a percentage of the hotel/motel tax in FY'89 due to the budget situation. He stated the Parks & Recreation Department may still get a percentage of the hotel/motel tax but, if so, it will go into the operating budget to fund the new Mercer Park Aquatic Center. The general consensus oh acquisition fundsh uldminotoh be looked to as at the borrowing source, should not be used for non -capital items, and should be used to acquire parkland. There was discussion -2- 73 7 I .o• DIRECTOR'S REPORT i about precluding the fund from being used for development Purposes. Willis acqustated the fund should be used for isition only and funds for development should be taken from the operating/CIP budgets. Commission would still havePurposes request use of the f..-., _ , the option tn The --ono acquisition Recreat�et Trueblood reported that the tentative Recreation budget did not include any major fee increases. He stated summer camp sessions 2, 3 and 4 will be raised $10.00 each, with $30.00 extra being most an individual would have to pay, Also School District beginnin to o the costs the g charge the Cit due to the Y incur, volleyball entry fees will oraiserfrom $55.00 to $70.00 per team, Park Shelter Reservation reviews. Trueblood distributed ed a reservations, comparison of 1986 to 1987 and Park shelter Recreation Center Pool. Trueblood reported that the glass doors adjacent to the pool had been removed and would be replaced with new glass doors. City Park_ Sj OOI Trueblood reported that the Parks Division was in the process of removing the old spray Pool at City Park, which has been non-functional for several years. Mercer Park Softball Fields, Trueblood reported two of the softball infields that redone, with drains a at Mercer Park had been department has given permissionago lime installed. The a batting cage between the two Babe RutBab h baseball fRuth, to ields Mercer Park A uatic Center Cit Park Pool. reported that both Trueblood He stated the contractor projects were on schedule. the deep end of the Mercer an into water when di contractor will excavate deeper Aquatic Center, digging It was not unexpected, and Pis and fill it in with rock. major problem, not anticipated to be a -3- /73' .0- V City Park Tennis Courts, Trueblood reported that $49,000 was budgeted in the FY'88 budget to renovate the City Park tennis courts. Renovation was to consist of overlaying the existing tennis courts. The City Engineer and Public Works Director have discussed this project further and feel overlaying will not work, and a complete removal should be done. Trueblood stated he would be discussing this with them to see if testing could be done to ascertain if overlaying the existing tennis courts will work. December's Parks & Recreation Commission Meeting. Trueblood stated he would not be able to attend the next Parks & Recreation Commission meeting on December 10. Moved by Willis, seconded by Henrv, to move next month's meeting to Wednesday December 16. Unanimous. ADJOURNMENT: The meeting was adjourned at 9:12 p.m. ae .1. O PARK SHELTER RESERVATIONS (Comparison of 1986 to 1987) APPROXIMATE FIGURES Number of paid reservations Total revenue Average per reservation PRESUMPTIONS PRIOR TO CURRENT SEASON: 11-9-87 1986 1987 Difference 1,312 1,211 - 101 $5,956 $13,662 + $7,706 $4.54 $11.28 + $6.74 I. Number of paid reservations would decrease by 25% Actual decrease = 7,7% 2. Total revenue would increase by 65% Actual increase = 129.4% 3. Average income per reservation would be $9.63 Actual average = IL1.28 1737 MINUTES BOARD OF ADJUSTMENT THURSDAY, NOVEMBER 12, 1987 CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Fisher, Messier, Randall, Winegarden MEMBERS ABSENT: Mask STAFF PRESENT: Boothroy, (left at 4:50), Boyle, Hartwell, Moen, Rockwell CONSIDERATION OF THE MINUTES OF OCTOBER 14, 1987: Messier moved to approve the October the motion. The motion 14, 1987 minutes. passed unanimously by a 4-0 vote. Winegarden seconded VARIANT C=: I• V-8701. Divariances Diallow of an application submitted b Off-street a located not permitted in the CB- y Jafar Mogadam for St. Parking requirements for Property2 zone and to waive the at 315 S. Gilbert Ralph Neuzil owner' to torney aforththeeir a)Plicant, stated that the stated that this property had been application for aProperty for a number of years and that the ed as a single famydw variance. Neuzil using this property as a gadams were willing dto c g unit unit request to allow this structurgeetoabe edasdwelling9 re continue advised sbno longer appropriate, be used unit. Therefore, the y the Cit Mr• Neuzil saida multi -family dwelling used for comnerciai s housing staff that he had previously been cussing the matter with oses, and not fortresidentialrst oor could uses. only he learned that the entire staff members Boyle Upon dis- dwelling unit. Property could indeed be usedasas Mr' Neuzil a single family Randall moved to dismiss the a variances to allow a use not application submitted b Off-street parking requirements for ed in the CB -2 zone and rtoowaive the St. Messier seconded the motion. Property 4-0 vote, The motionopasseded aunanimt 315 ous Gilbert by SPECIAL EXCEPTION ITEMS: Y by a 1• V-8714. Discussion spm 1 exceptions to f an application submitted b Principal structure and accessory the minimum Y J• J. OeRyke for a distance required between a Yard requirements in an RS -5 zone for building' and to Avenue. Propertymodify the front located at 2101 Muscatine Rockwell presented the staff report. Mr. J. J. OeRyke sou struct an addition to his residence at 2101 Muscatine Avenue in order to enlarge and enclose the rear sought to con- enlarea, and bring the he re entry of the home, enlarge Y appliances, presently in gthe hbasement, 1739 ,o1 Board of Adjustment November 12, 1987 Page 2 nearer to the main floor level. If the addition were constructed ac- cording southeasttoportionrenovation (laundry area) wouldtcomelans submitedbwithin theafourcfeet of the the (kitchen/entrygarage, two st wall ecloseret hthe area)wouldextend�two feet ointo athe r)equirede20 foot front yard area along Third Avenue. The applicant requested two special exceptions to permit construction of the proposed addition to his resi- dence. The Zoning Ordinance requires that there be six feet between the princi- quire real - quirement states that "There shall �be�agminimum oftseixg(6) feet between all unattached buildings on a lot." Section 36-67(b) permits a modifica- tion of the yard requirement, in this case the minimum three foot yard surrounding each structure on a lot, through the granting of a special exception by the Board of Adjustment. The purpose of the requirement for a minimum of six feet between the residence addition and the garage is to ensure a fire safety standard. The applicant had stated that he was willing to take precautionary meas- ures, which included installing a one-hour fire wall as required in the Building Code. The applicant also requested that a minimum 20 foot yard requirement be reduced by special exception to 18 feet. Yard dimension requirements are established in an RS -5 zone to preserve the low density, single- family residence character of the zone, to minimize the sense of over- crowding and the appearance of congestion, to assure adequate light and air to adjacent properties and to buffer residential uses from street traffic. The applicant proposed an addition which would bring the west side of the rear portion of the residence into alignment with the out- side, west wall of the existing dining room. Staff recommended approval of both special exceptions. The applicant's required compliance with the City Building Code should ensure that a would special ethe between structuresxception dimrreduce minimum st iniish the firesafetystandardsiandewould therefore, not be detrimental to the public health, safety or welfare of the connunity. Reducing the minimum front yard requirement along Third Avenue from 20 feet to 18 feet would not be detrimental to the public health, safety or welfare of the community. Discussion J. J. DeR ke stated that the first floor of the dwelling unit was three 'el -el a Ove grade level and the proposed porch would enclose an existing outside stairway. Thus, the basement appliances could be moved to grade level and made more accessible. DeRyke stated that the dining room projection, which creates an 18 foot front lot line, has been present since the building was constructed in 1927. The porch addition, which would parallel the 18 foot frontage, e /x.38 Board of Adjustment November 12, 1987 Page 3 would not extend beyond this projection. Also, the lot line is three feet inside the public walkway, so 21 feet would still exist between the house and the sidewalk. Fisher asked for an explanation of the fire wall. Rockwell lie the fire wall would retard the fire from spreading from one ngthat wall another. Rockwell stated that the garage presently has a one-hour fire ng Coe and construct x to . DeRyke is aone-hour firewng wall in thecoresidential additiondtoge sure the fire safety standard. Messier moved to approve the request submitted by J. J. DeRyke for special exceptions to modify the minimum distance required between a principal structure and an accessory from six f feet as Shown on the renovation planwhich tisefile stamped eat to October f26, from 20 1987, and modify the minimum front yard requirements along Third Avenue Mus at nour e Avenue, 18 subject to the condifeet in an RS -5 tion that one for the exceptiontis at 2101 granted to Permit expansion of the principal structure only in the minimum yard along Third Avenue. Randall seconded. The motion passed unanimously by a 4-0 vote. 2. SE -8715. Discussion of a request submitted by Old Brick Lutheran/Episco- PaTCorporation for a special exception to reduce the off-street parking requirements for property located at 26 E. Market Street. Moen presented the staff report. Old Brick is located on the northwest corner of the intersection of Market and Clinton Streets. This building has been occupied by religious institutions since its construction in 1865. The building originally housed First Presbyterian Church, and in 1977 ownership of the church was transferred to Old Brick Associates. Religious institutions as well as office uses have occupied the struc- ture since late 1977. The building is composed of two parts, the older, two-story "sanctuary" wing and the two story, education wing which was added to the northwest Side of the original building. to reduce theIn July, 1977' Old Brick Associates appealed to the Board of Adjustment allow conversionoffthe lower red rlevel of oof the esanctuary wing from religious institution use to office use. Old Brick Associates waset arkingt es motivated to file the application in order to lease 2,938 square feet of office space to the Division of Historic Preservation, Iowa State Historical Depart- requiredh thatione ipark ng space benes of the nprovided for eachf100tsqat te tie, arehfeetmof designated office space, thus, 30 off-street parking spaces were origi- na theuiBoardfor of tAdjustmentsquare ruled fent Of favoefofCethise reduction August 19 statedtedttistassumedgthatcthees ceffectouldbofrthecBoard, 5decisiWhile wasnot reduce the required number of parking spates from 30 to decision spaces to and that 15 spaces could be provided rk the site. /738 Board of Adjustment November 12, 1987 Page 4 Shortly after obtaining the parking variance, evidence submitted with this application indicates that four tenants actually leased office space in the building; the Department of Historic Preservation, United Way, Vocational Rehabilitation, and the Red Cross. There is also evi- dence that indicates the building was also being used by religious institutions. In April 1978, therefore, the building was more or less fully y both i basic tenant groied up treligious hasremainestable sfor uapproxim apprtions and oximately yea ss.ice This j I In 1986, the Lutheran Campus Ministry executed an offer to purchase Old Brick. When the applicant recently sought a permit from the City's Department of Housing Inspection Services to remodel the building, it was found that an insufficient number of off-street parking spates existed on the site to accommodate the amount of space currently used in the building for uses other than religious institutions. The applicant, therefore, requested a special exception under a section of the Zoning Ordinance that allows a reduction in the off-street parking requirements { greater than 50% for buildings listed on the National Register to permit Ij use of the entire building to be served by parking spaces existing on the property. The building has a floor area of approximately 18,700 square feet, about 8,100 square feet of which is expected to be used for office space. If the current rate of one parking space for each 200 square feet of floor area used for offices is applied, 40 off-street parking spaces would be required for the office uses alone within the Old Brick. Additional parking would be required to accommodate vehicles used by occupants of the auditorium space, and clients of the psychiatric clinic located on the building's ground floor. The purpose of the latitude for historic buildings is to encourage the continued use and occupancy of significant local historic structures. This philosophy influenced the Board's decision in August, 1977, and the parking reduction granted at that time was justified on the basis that this was the second oldest public building in Iowa City, that strict application of the ordinance to this property would greatly decrease its value, and that the general appearance of the neighborhood would not change as a result of granting the variance. The applicant maintained that sufficient rental income was necessary to sustain the building and a' to assure continued preservation of this building. Notwithstanding the community -wide benefit of the preservation and use of a significant Iowa City landmark, the impact on the immediate neigh- borhood must be considered. Old Brick is bound on the north by a former dwelling unit which is now occupied by University offices and by a high rise dormitory. Undeveloped University -held property lies west of the building and a multi -family residential dwelling with a dental office occupying the ground floor is to the east, across Clinton Street. A University parking lot, available to permit holders only, is located south of Old Brick. .1. Board of Adjustment November 12, 1987 Page 5 Many of the offices within Old Brick are occupied by agencies that serve students or low- and moderate -income individuals and families. These individuals are less likely to access these offices by car and, instead, take situation nexgi'sts ine thethea areaavilab,e thentenantstof OldiBricktareryingthpaking ermost affected by the lack of on-site parking and by the closely monitored and regulated University or privately controlled parking lots in the area. The tenant history of Old Brick shows little demand for leasable space by office uses that rely on convenient on-site parking for clients or patrons. As long as the prescribed parking needs of future uses within Old Brick do not exceed the number of spaces required of the office uses which v adjacent uses cw will not Brick during es on beapparentandtheessentialrcharacterpoftthe locality will not be threatened. The applicant indicated that 27 parking spaces exist in the Old Brick parking area, however, when the dimensional requirements of the off- street parking regulations of the Zoning Ordinance are applied, only 24 legal spaces are available. For purposes of this special exception, therefore, the number of off-street parking spaces required for uses occupying the structure could be reduced to no less than 24. Staff recommended that the request submitted by Old Brick Lutheran/Epis- copal Corporation for a special exception to reduce parking requirements for property located at 26 E. Market Street be approved subject to the conditions noted in the staff report dated November 12, 1987. Discussion Randall asked how much parking would be required if the regulations from the Zoning Ordinance were applied. Moen replied that the exact number had not been determined but the leased office space alone would require 40 parking spaces. The parking requirements for the psychiatric clinic and the sanctuary space would also have to be included. Fisher asked the purpose of the second condition attached to staff's recommendation which stipulates that the sanctuary located on the second floor of the sanctuary wing of the building was to continue to be used only as a religious institution or as an auditorium for public and private events. Moen replied that the second condition ensures preser- vation of that space for public use and prevents the sanctuary from being subdivided into office space. Fisher asked why the wording of the first condition "parking require- ments comparable to the uses leasing the building on November 12, 1987" did not specify an absolute number of required spaces. Moen replied that this condition was restrictive enough to prevent uses with more intense parking requirements from occupying the building t a later date. The wording of this condition permits other uses, including non -office uses, with similar or lower parking requirements to occupy deter- mined. Moen replsher ied thatiexistingthe usesaini theebuildingtestablishtthe 4 1731 .9 Board of Adjustment November 12, 1987 Page 6 number of parking spaces required. Moen also stated that the Zoning Ordinance stipulates that any new uses which require additional parking must provide the difference in additional parking. Randall asked if the second condition allowed the auditorium to be converted into religious offices. Moen replied the offices associated with a religious institution are classified as religious institutions and not as office uses, therefore, the auditorium could be converted for religious offices. Randall asked if the intention was to preserve the auditorium space. Moen confirmed. Dell Richard, representing the Lutheran Episcopal Corporation, stated that there are several convenants attached to this property. At the time the property was acquired by Old Brick Associates, a covenant was attached that stipulated that the building must be preserved as a his- toric landmark and for functions and activities serving the needs of students and citizens of the local community. No portion of the prop- erty can be used for commercial purposes without prior written consent of the Board of Regents. The other covenants, which were attached at the time the property was acquired from Old Brick Associates, has the general intent to maintain an environment that fosters the use of the auditorium. Thus the owners have an obligation to preserve the audito- rium space. Richard also stated that the Lutheran Episcopal Corporation is asking to maintain the uses that have existed on this site for the last ten years. Randall suggested that the second condition be amended to read, "that the sanctuary located on the second floor of the sanctuary wing of the building continues to be used only as a religious auditorium or as an auditorium for public and private events." Richard replied that the owners would have no objections to that condition. Randall moved to approve SE -8715 to reduce the off-street parking re- quirements for uses in a CO -1 zone at 26 E. Market Street to a minimum of 24 spaces provided: that the uses in the building consist of religious institutions, offices for non-profit organizations, or other uses permitted in the CO -1 zone with parking requirements comparable to the uses leasing the building on November 12, 1987. 2, that the sanctuary located on the second floor of the sanctuary wing of the building continues to be used only as a religious auditorium or as an auditorium for public and private events, and 3. that no change in appearance of the exterior features of the build- ing or of the site for which a regulated permit is required shall be undertaken unless a Certificate of Appropriateness or a Certificate of No Material Effect has been granted by the Iowa City Historic Preservation Commission. Winegarden seconded. 173 8 Board of Adjustment November 12, 1987 Page 7 Fisher asked whether the third condition automatically applied since the building is listed on the National Register. Moen replied that the condition only applied to buildings located in local historic districts, and did not specifically apply to buildings on the National Register unless they were located in a local historic district. Fisher said he was still concerned about the first condition and asked which parking requirement applied to new uses since more than one set of requirements existed. Moen restated that different parking requirements existed for office uses, for the psychiatric clinic and for the sanctu- ary space and that the parking requirements of the aud affect this particular item since the auditortorium would not ium use, icovenant, could not change. Fisher then asked which parking the clinic moved out. requirement would apply if Moen responded that if a new use occupying the space vacated by the clinic required additional parking, then, this additional parking must be provided on the site. Richard stated the November 12, 1987, date was prior to the date the building permit would be issued for the basement reconstruction which led to this special exception request. Richard stated the number of uses may increase since the list of occupants in Old Brick was drawn up after November 12, 1987, unless the religious institutions were not counted in the parking requirements; therefore, the condition should read "uses existing on November 12, 1987, plus the additional uses stemming from the pending reconstruction." Moen suggested using the date the Certificate of Occupancy was issued to establish the basis for determining the parking requirements. Richard said this date was acceptable since the Certificate of Occupancy date is the date which authorizes occupancy of the lower level presently under reconstruction. Richard stated the rest of the building would be occupiable although not necessarily Occupied. Moen asked if the owners knew what uses would occupy the vacant space. Richard replied that although specific occupants were not known, the owners are limited by covenants to what type of tenants can occupy the building and that these covenants are more restrictive than the Zoning Ordinance. Moen asked if the owners would be willing to commit the vacant space that remains after the date of Certificate of Occupancy is issued to uses that have no greater parking requirements than an office use at a rate of one space per 200 square feet. Richard replied tion would be acceptable. that this condi- Moen suggested that a fourth condition, "that vacant leasable space ° existing on the date the Certificate of Occupancy is issued be restricted in occupancy to uses whose parking requirements are no area." Richa d quen an stioned whether tce use at one hisecould be iner 200 corporated intothe floor first condition instead. Fisher asked if the vacant space had any parking requirements associated with it. Moen stated that the lower level had been occupied by offices for the last year, thus, even though a certain portion of the space is /7360 .V• s Board of Adjustment November 12, 1987 Page 8 currently vacant, parking will be based on the needs of tenants occupy- ing the space in the past year. Fisher asked if the condition could be phrased "parking requirements for uses most recently occupying the spaces as of the date of issuance of the Certificate of Occupancy." Randall moved that the first condition be replaced by Fisher's wording, "parking requirements for uses most recently occupying the space as of the date of issuance of the Certificate of Occupancy." Richard asked if the space currently being used by the Campus Ministry had a parking requirement. Moen stated that religious uses are not exempt from parking requirements, but that different parking standards apply to these uses. Boyle suggested that "parking requirements which are no greater than one parking space per 200 square feet of floor area" be used in the first condition instead of the November 12, 1987 date. Thus, emphasis is placed on the intensity of use and the problem of religious uses versus office uses can be avoided. Richard asked if parking was based on individual uses, would this pre- clude a use that had stricter parking requirements even if the building as a whole did not surpass the one to 200 square feet limit. Boyle responded in the negative. Richard asked what type of uses required stricter parking requirements. Boyle replied that a personal service business other than a beauty or barber shop, as an example, has stricter parking requirements. A personal service business is "an establishment primarily engaged in providing services generally involving the care of a person or his/her apparel, not limited to laundry cleaning and garment services, photography studios, beauty shops, barber shops, shoe repair shops, Richard stated that these uses were already restricted by the existing covenants. Randall asked if a psychiatric clinic would be allowed under the one space per 200 square feet requirement. Moen responded that the parking needs of a clinic are based upon the number of examining rooms and of- fices in the clinic; a minimum of five spaces is required, however, Randall moved to amend Condition One as follows: "that the uses in the building consist of religious institutions, offices for non-profit organizations, or other uses permitted in the CO -1 zone with parking requirements which are no greater than one parking space per 200 square feet of floor area." He also restated his motion to approve the special exception. Winegarden seconded the motion to amend this condition. The motion to approve SE -8715 subject to the three conditions as amended passed unanimously by a vote of 4-0. /7340 Board of Adjustment November 12, 1987 page 9 BOARD OF ADJUSTMENT INFORMATION Moen be replaced inaJanuary rby John Pel on. Boyle bstated8thatna newt d thatchaire hasuto be elected in December. The meeting adjourned at 5:58 pM. Minutes submitted by Mimi Hartwell. Approved by: eer is er, airperson f *inkltn, ecrety�y s i .o• 1731