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HomeMy WebLinkAbout2016-06-02 Info Packet' = -oa CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET IP1 Council Tentative Meeting Schedule JUNE 6 WORK SESSION I122 Work Session Agenda June 2, 2016 IP3 Memo from Transportation and Resource Management Dir. and Recycling Coordinator: Waste Minimization Strategy IP4 Pending City Council Work Session Topics MISCELLANEOUS IP5 Memo from Transportation Planner and City Engineer: Mormon Trek Boulevard & First Avenue — four -lane to three -lane conversions IP6 Copy of staff response to Bill Ackerman from MPO Exec Dir. and Transportation Planner: Valley Avenue Parking Must be Removed IP7 Memo from Housing Adm.: Grant Notification — Iowa City Housing Authority received 6 new vouchers and $26,928 for the Federal Department of Housing and Urban Development (HUD) and Department of Veterans Affairs Supportive Housing Assistance (VASH) program I138 Copy of Press Release: City Council seeks public input on search for City Manager IP9 Civil Services Entrance Examination: Maintenance Operator — Water I1310 Civil Services Entrance Examination: Assistant Superintendent —Water IP11 Civil Services Entrance Examination: Digital Communications Specialist IP12 Information on Juneteenth Celebration IP13 Housing Trust Fund Accepting Applications IP14 Copy of press release: Sustainable Development Proposed for New "Entrance to the City, Email from Eddie Cole to City Clerk: City Council Listening Post [Distributed as Late Handout on 6/3/16] Letter to Council from Council Member Cole: Climate Change Task Force Memorandum [Distributed as Late Handout 6/6/16] Email from Geoff Fruin to Council Member Cole: Forest View Mobile Home Park [Distributed as Late Handout 6/6/16] June 2, 2016 Information Packet (continued) 2 Staff response to Center for Worker Justice: Open records request for Forest View property development (1-80 and Dubuque St.) [Distributed as Late Handout 6/6/16.] DRAFT MINUTES IP15 Airport Commission: May 19 IP16 Historic Preservation Commission: May 12 IP17 Planning and Zoning Commission: May 19 CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org IN Council Tentative Meeting Schedule June 2, 2016 JUNE 6 WORK SESSION IP2 Work Sessio Agenda IP3 Memo from T asportation and Resource Manage/ht ir. and Recycling Coordinator: Waste Minimiza 'on Strategy IP5 Memo from Transportation anner Avenue — four -lane to three-I%Ac IP6 Copy of staff response to Bill Valley Avenue Parking Must be Re IP7 Memo from Housing Adm.: Grant new vouchers and $26,928 for Development (HUD) and Departm (VASH) program US and City Engineer: Moron Trek Boulevard & First MPO Exec Dir. and Transportation Planner: Jf tion — Iowa City Housing Authority received 6 ieederal Department of Housing and Urban of Ve rans Affairs Supportive Housing Assistance IP8 Copy of Press Release: City C uncil seeks publi input on search for City Manager IP9 Civil Services Entrance E mi nation: Maintenance erator —Water IP10 Civil Services Entrance xamination: Assistant Superin endent —Water IP11 Civil Services Entra ce Examination: Digital Communicati s Specialist IP12 Informatio/srelease: eteenth Celebration IP13 Housing Tnd Accepting Applications IP14 Copy of prSustainable Development Proposed for City" DRAFT MINUTES IP15 Airport Commission: May 19 IP16 Historic Preservation Commission: May 12 IP17 Planning and Zoning Commission: May 19 "Entrance to the � r � �bt wU®•�� �_ CITY OF IOWA CITY Date Monday, June 6, 2016 Monday, June 13, 2016 City Council Tentative Meeting Schedule I6 Subject to change June 2, 2016 Time Meeting Location 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Special Formal 6:15 PM Special Meeting Emma J. Harvat Hall (City Manager Search) Wednesday, June 15, 2016 5:30 PM Special Meeting Emma J. Harvat Hall (City Manager Search) Tuesday, June 21, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, July 5, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, July 18, 2016 4:00 PM Reception Coralville 4:30 PM Joint Entities Meeting Tuesday, July 19, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 2, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, August 16, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 6, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, September 20, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 4, 2016 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, October 18 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, November 1 5:00 PM Work Session Emma J. Harvat Hall 7:00 PM Formal Meeting IP2 mj � r � r� CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (319)356-5000 (319)356-5009 FAX www. icgov. o rg City Council Work Session Agenda Monday, June 6, 2016 Emma J. Harvat Hall - City Hall 5:00 PM • Questions from Council re Agenda Items • Waste minimization strategy review (multi -family recycling, curbside composting, single stream recycling, plastic bags and cardboard) [IP # 3 Info Packet of 6/2] • Information Packet Discussion [May 19, 26, June 2] • Council Time • Meeting Schedule • Pending Work Session Topics [IP # 4 Info Packet of 6/2] • Upcoming Community Events/Council Invitations IP3 r .p CITY OF IOWA CITY MEMORANDUM Date: June 2, 2016 To: Geoff Fruin, Interim City Manager From: Chris O'Brien, Director of Transportation and Resource Management Jen Jordan, Recycling Coordinator Re: Waste Minimization Strategy Introduction: In March of 2016 the City of Iowa City was awarded a 4 -STAR Community Rating for sustainability excellence with a final score of 484.8, making it the highest rated city in the state of Iowa. Through this process Iowa City became the 5a' community in Iowa and the 47'x' in the country to become certified. One of the scoring criteria of this program in the Climate & Energy category is Waste Minimization. Iowa City scored 8.7 out of 15 possible points in this category while receiving no credit for the following sub -categories: Total Solid Waste: Demonstrate incremental progress towards achieving 100% reduction by 2050 in total solid waste generated within the jurisdiction that is disposed of via landfill, waste -to -energy facility or incinerator. Local Action 1: Adopt a waste management plan that identifies the community's greatest sources of waste, sets formal waste reduction targets and establishes actions to help reach the community's waste reduction aims and Local Action 2: Adopt specific product bans that will significantly advance progress towards waste reduction goals There are several programmatic changes within our operations that we feel can take us in the direction of addressing these deficiencies and cause a significant impact on the amount of material being landfilled. Background Summary of Current Landfill, Solid Waste and Recycling Operations: The Iowa City Landfill and Recycling Center is owned by the City of Iowa City and serves all of Johnson County and the cities of Kalona and Riverside. The City has operated the landfill at the current location, 3900 Hebl Avenue SW, since 1972. Until 2015, the landfill was operated within the Wastewater and Landfill Division of the Public Works Department; it is now operated as a part of the Transportation and Resource Management Department. The Iowa Department of Natural Resources (DNR) and the US Environmental Protection Agency (EPA) permit, inspect and insure regulatory compliance as it relates to all operations of the Iowa City Sanitary Landfill. In addition to accepting an average of 116,000 tons of trash per year, the City offers multiple programs for waste reduction, reuse, recycling and composting. Recycling programs exist for multiple materials, including five materials banned from Iowa landfills in 1989: • appliances • lead acid batteries • oil • tires • yard waste The City also offers voluntary recycling and composting programs for: • curbside recycling (cardboard, paper, metal, plastic) • drop-off site recycling (cardboard, paper, metal, plastic, glass, books, plastic bags and cartons) • electronic waste • food waste • non -treated lumber • shingles • wood waste and pallets • bicycles • corks • household hazardous waste The transportation and processing of these materials is conducted by several different entities. Yard waste, food waste, wood waste and untreated lumber are the only materials currently processed at the landfill. In addition to the programs offered directly by the City, support is also provided to other entities in waste minimization efforts, including Iowa Valley Habitat for Humanity Restore and Salvage Barn at the City -owned East Side Recycling Center and with organizations to host Rummage in the Ramp, Earth Day events and America Recycles Day events. A large portion of materials entering the landfill could be recycled or composted. In 2011, the Iowa City Landfill participated in a state-wide waste characterization study organized and funded by the Iowa Department of Natural Resources. Fifty tons of waste was sorted into 62 categories to give a statistical sense of what ends up in the landfill. The single largest item in the landfill was found to be food waste at 14.8% (about 17,000 tons per year); next was cardboard at 10.1% (about 11,600 tons per year). When one adds paper, plastic, metal and glass to the list of recyclable items entering the landfill, the number rises to about 75% in total. hazardous zoic Iowa City Landfill waste, 0.1% Waste 0th r, Characterization 9.8% Data durable goods, 1.0% plastics, 21.3% metal , 4.5% glass, 1.7% construction & demolition, 8.7% While the City has strived to improve waste reduction, reuse, recycling and composting programs and increase participation, the amount of waste landfilled has remained relatively steady since FY2005. Iowa City Landfill: Tons of Trash per fiscal year 150,000 In an effort to decrease the amount of material being disposed of at the Iowa City Sanitary Landfill, there are several programmatic changes that we feel can be implemented that could make a substantial impact. Multifamily recvcline requirement for landlords The City serves about 15,300 households (single family homes through four -unit dwelling) with weekly curbside solid waste, recycling and yard waste collection service. Owners and managers of apartments and condominiums with five or more units are required by code to provide trash removal services, which is generally contracted to a private waste hauler. Property owners and managers are not required to provide recycling services, although at this time roughly 6% have chosen to do so voluntarily. In 2013 staff completed a recycling pilot program for multifamily housing units that were not served by the City of Iowa City. The study provided information about the average cost for recycling service, diversion rates, contamination levels and general information and best management practices for multifamily recycling. The following results came from the pilot program: • Recycling costs were far less than anticipated—an average of $2.57 per month per unit. • All five multi -family units that participated in the pilot committed to continuing the recycling contracts and services with their haulers after the pilot period. • Diversion rates from the landfill were between 29% and 54%. • Contamination rates were low throughout the pilot at all locations. • One pilot reduced the frequency of trash collection from 2 to 1 pull weekly. • Tenants were surveyed and of the respondents, the majority were willing to pay for recycling service. At the time of the pilot study, about 30 apartments and condominiums offered recycling service to their tenants; it is estimated that about 60 now offer recycling service. That leaves about 1,050 or so apartments and condo buildings, or nearly 13,000 households, without direct access to recycling where they live. While residents have access to several drop-off sites for recycling, transportation is a barrier to recycling for many people. Staff and administration from the Transportation and Resource Management Department have in coordination with Neighborhood Development Services has drafted a code amendment that requires recycling by multifamily dwellings. The proposed recycling requirement would be tied to rental permits and would allow owners and managers to have up to the time of their next permit renewal to comply. This would also allow local haulers time to ramp up services. Staff has met with owners and managers on multiple occasions to discuss the changes and to listen to concerns. Many of the concerns centered on logistics and space for an additional dumpster for recycling. Staff is aware that exceptions may be necessary for a small number of properties that cannot comply with the proposed code due to lack of space. Impact on landrdl diversion: • Estimated annual diversion: 1,700 tons Impact on operations: • Hauling services for recycling would be handled by a private hauler and therefore would not haven impact on solid waste hauling operations for the City. NDS may see added enforcement responsibilities as a result of these code changes. Organics (food waste) at the curb The Iowa City landfill has composted yard waste for several decades due to the statewide ban on yard waste enacted in 1989. Residents of Johnson County, Kalona and Riverside may drop off materials such as grass clippings, leaves, branches and garden debris at the landfill's commercial compost facility at no cost, while businesses are charged $24 per ton. The City of Iowa City Solid Waste Division currently runs two yard waste routes daily from early March to mid-January. hi order to have yard waste picked up at the curb, customers must do one of three things: 1. purchase $1.25 paper yard waste bags, 2. purchase a $25 annual yard waste sticker to place on their own bin or 3. bundle sticks and small branches. According to the 2011 waste study, food wastes makes up the single largest component of trash in the landfill at 14.8% which equates to 17,250 tons annually. The landfill began composting food waste in 2007 as the result of a feasibility study performed by a University of Iowa student. Commercial food waste is picked up by private haulers and transported to the landfill. The program has continued to grow and now includes about a dozen large scale food waste generators in Johnson County, including two University of Iowa dining halls, the University of Iowa Hospitals and Clinics, several major grocery stores, a restaurant and a school. Annually, this results in nearly 500 tons diverted from the landfill to the commercial compost facility. In addition, University Heights and North Liberty recently included food waste in their residential curbside yard waste collection program. In 2014 staff accepted an invitation from the USEPA to undertake a food waste reduction program called Food: Too Good to Waste (FTGT61g. In addition to measuring food waste for six weeks and receiving tips to reduce food waste, 52 Iowa City participating households were given the option of to put food waste at the curb with regular yard waste. Staff proposes adding food waste to the existing yard waste collection. Residents who wish to participate would be required to purchase a $25 annual yard waste sticker for use on a self - provided container with a lid; containers would have to hold no less than five gallons and no more than 35 gallons. In addition, containers would be limited to 50 pounds, just as yard waste containers are now. As the program evolves, consideration will be given to carts similar to the current City carts for trash. Because the materials would go to the landfill's commercial compost facility, many items can be included that are not recommended to be composted in a home compost bin. This information would be a large portion of the outreach to residents is a program is implemented. What could be included for composting? Baked goods and dough Cereal and oatmeal Cardboard (wet or dirty but not waxed) Coffee filters/grounds, tea bags Dairy products Eggs and eggshells Fish and fish parts, shellfish Flowers and cut flowers Food leftovers Fruit & vegetable matter Meat, bones and meat products Pasta and noodles What could NOT be included? Plastic, metal, Styrofoam Cigarette butts and ashes Dishes and silverware Hazardous and medical waste Saran wrap or cellophane Pizza boxes Paper napkins, paper towels, facial tissues Paper cups, plates or bowls Plate scrapings Salad and salad dressing Tea bags and coffee grounds Vegetable and fait matter Straws Pet waste and litter Plastic bags or film Clam shells Waxed or coated cardboard Impact on landfill diversion: • Estimated annual diversion: 500-1,000 tons with 25-50% participation at 5 pounds per week per household Impact on operations: • At the landfill's compost facility, an increase of 500 to 1,000 tons in food waste corresponds to a 5% to 13% of overall increase in total composted material. It would result in a small increase in the amount of compost available for sale, roughly 250 to 500 tons annually. These quantities are feasible to compost within current operations and equipment. Curbside Sin¢le Stream Recvcline The curbside recycling program has undergone many changes since its inception in the mid - 1990's and currently serves 15,300 households. Until 2011, program users were asked to sort into six recycling streams which changed in 2011 as sorting requirements were reduced to three streams. Curbside recycling tonnages have averaged 1,532 tons per year but have decreased in 2014 and 2015 despite an increase in participation. 1,600.0 1,550.0 1,500.0 1,450.0 1,400.0 Curbside Recycling Tonnages 2011 2012 2013 2014 2015 Single stream recycling has been discussed at various times as a means to increase participation, tonnage and efficiency within the program. A single stream program changes the dynamic of sorting as residents would not be asked to sort material into streams and would include the exact same materials that are picked up now. In 2014, Iowa City began co -mingling a limited amount of recycling routes. In that first year, about 10% of curbside materials were picked up as single stream. In 2015, that number grew to about 30% due to the efficiencies experienced through co -mingled recycling. Staff still maintains direct visual contact with the recycling to ensure that only accepted materials are recycled. Factor to determine include participation rates, efficiencies, equipment, contamination levels, available service providers to receive the materials and cost. Impact on landfill diversion: • Estimated annual diversion: 150 to 400 tons in addition to current program; 1,700 tons total curbside • Communities that have switched to single stream have seen increases in participation and tonnage ranging from 10 to 25%. Contamination levels will need to be monitored closely to ensure that materials remain clean enough to be recycled. With a single stream system, contamination can quickly become an issue and potentially offset recycling tonnage increases. It will be imperative that customers are well- educated about the program. Curbside staff would still have visual contact since they would need to pick up the 18 -gallon blue recycling bins to empty them into the trucks. Impact on operations: • The current recycling trucks are specialized and cannot be used for other programs or materials. A single stream program would allow for materials to be picked up in compactor trucks which can also be used for trash or organic waste as needed. In addition, the current recycling program requires trucks to idle at the curb while staff sort recycling from the three streams to five streams. A single stream program would reduce time at each stop, saving fuel and possibly reducing greenhouse gas emissions as well as freeing up staff time for anticipated additional stops due to increased participation. It would also reduce the amount of time needed to empty the truck at Republic Services; instead of driving into five different bays to dump various materials, staff would dump in one location. • Under the City's current contract with Republic Services, sorted materials do not have a cost and the City receives a rebate based on market value of the materials. The cost of single stream materials is $65 per ton. At the current recycling tonnage, taking single stream to Republic Services would cost the City $99,450 annually, corresponding to a minimum $0.54 per month increase for residents if the cost were passed along. With a 25% increase in tonnage, this would correspond to $0.59 per household monthly. This does not account for education, outreach or additional costs for contamination. These costs would be somewhat offset through the gain in efficiencies as each recycling route could cover more territory. Electronics waste ban The Iowa City Landfill began recycling electronic waste in 2003. Over the years, even as electronics have gotten smaller and lighter, tonnages have increased. 250.0 200.0 150.0 N C 0 M 100.0 50.0 0.0 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Electronic waste recycling fees were raised in 2014 and the fees collected at the landfill and Restore now fully cover the cost of the program. Despite the increase in recycling, approximately 0.3% of what goes into the landfill are computer monitors and televisions. This corresponds to approximately 375 tons per year. While this is not a large portion of what is landfilled, it is important to recycle monitors and televisions to reduce the extraction and production of materials upstream, reduce the amount of hazardous substances in the landfill and decrease future environmental liability. Staff recommends implementing a landfill ban on computer monitors and televisions. A monitor and TV ban would not be 100% effective but it would be a strong investment in reducing long-term environmental liability at the landfill by reducing the amount of hazardous substances. Several other landfills in Iowa have banned electronic waste, including the Cedar Rapids Linn County Solid Waste Agency in 2010. Impact on landfill diversion: 0 Estimated annual diversion: 340 to 360 tons at a 90% to 95% capture rate Impact on operations: • Electronics that are recycled at the landfill are currently run through the scale house and then dropped in our electronics waste bay for storage until shipped out. This process would not change and while we would see an increase in our costs for recycling these units, we would make up for those costs in the fees that we charge. Cardboard ban at the Iowa City Landfill and Recycling Center Corrugated cardboard is the second largest category of waste that gets landfilled, second only to food waste. About 10.1% of what gets landfilled in Iowa City annually is cardboard—that corresponds to 12,625 tons. Currently, multiple options exist for recycling cardboard. Curbside recycling of cardboard is available for 15,300 households, five drop-off sites exist for residents and businesses, and commercial programs are available for businesses. According to the 2011 waste sort, the amount of cardboard in residential waste is 4.6% with the amount of cardboard in industrial/commercial/institutional waste is 12.9%. Several other landfills in Iowa have banned cardboard, including Cedar Rapids Linn County Solid Waste Agency and the Ottumwa/Wapello County Solid Waste Commission, which has a ban on commercially -generated cardboard. In the 2011 waste sort, Wapello's overall percentage of cardboard in the landfill was 2.9%, far less than our 10.1 %. Staff recommends a landfill ban on corrugated cardboard to be implemented in two parts, one for commercially -generated corrugated cardboard and a second deadline for all corrugated cardboard. Corrugated cardboard is valuable, easily identifiable and readily recyclable. In addition, facilities and services are reasonably available in Johnson County for its reuse and recycling. Landfill staff would work with local haulers to educate residents and businesses about the ban and landfill operators would monitor loads for compliance as they are dumped at the landfill. Ultimately the hauling agencies would be responsible for the enforcement of this regulation as they would have eyes on the materials being disposed of. Many landfills implemented a penalty of as much as twice the landfill tipping fee per load if it contained a high percentage of cardboard. Impact on landfill diversion: • Estimated annual diversion: 11,400 tons at a 95% capture rate Impact on operations: • The impacts to our operations would be the time spent in outreach and education to the public and to the private hauling agencies as well as changes in our operations to make sure we kept our eyes on each load to make sure that there was no cardboard. Covered load polic Blowing litter is a major issue in our community, especially on the route to the landfill and at the landfill site itself. There are many negative impacts that litter has including complying with Iowa DNR regulations, aesthetics, water quality, environmental safety for neighboring farm animals and wildlife, and costs to clean up litter. The landfill hires staff from a local temporary service agency on a daily basis to pick up litter on landfill property at a cost of $31,000 per year. In addition, the landfill completes three major road clean-ups on Hebl Avenue and IWV Road (Melrose Avenue west) per year at a cost of $3,000 annually. While many commercial waste haulers cover their loads to reduce littering on the way to the landfill, many small private haulers and residents do not cover their loads of trash. Any uncovered load contributes to the litter issue. Multiple other landfills in Iowa have a covered load policy that requires all vehicles to have covered their loads of trash headed to the landfill. If a vehicle arrives without a cover such as a tarp on the load of trash, there is an additional fee at the scale. Impact on operations: This change in policy would have a positive financial impact on our financial operations as we would anticipate being able to reduce the funds we have to dedicate to litter clean- up. In addition, the benefits we would see from being a better neighbor to those that live or work in the area surrounding the landfill would be a positive for our ongoing operations. Plastic bags: Lightweight plastic retail bags make up about 0.3% of what goes into the landfill, about 360 tons per year. These bags are recyclable but the larger issues around lightweight plastic bags involve upstream resource extraction and litter in our communities. Plastic bags are created using energy and non-renewable resources such as oil. They are a major source of litter and have a negative impact on different groups of wildlife. Over the past several years community members and groups have requested that the City of Iowa City implement strategies to significantly reduce the use of single -use plastic grocery bags. Proposed strategies have included education, fees and an overall ban. Staff presented options to City Council in September 2012 and recommended: 1. Continue including plastic bag recycling locations in appropriate advertising. (ongoing) 2. Continue creek and Iowa River clean-up program. (These programs, organized by the Public Works Department, are ongoing and very successful.) 3. Ensure that plans to place a plastic bag recycling bin materialize at the East Side Recycling Center. (A plastic bag recycling bin was placed at East Side in December 2012.) 4. Organize campaign with local grocers to decrease the use of single -use bags and increase the use of totes. This effort can be tied in to educational efforts in progress through the East Side Recycling Center. (Staff has periodically worked on this with the most recent hand out of reusable bags being on the pedestrian mall on April 6, 2016.) 5. If Council is interested in discussing a bag ban, staff will need to do further research before recommendations regarding the type of ban can be provided. 6. If the City is going to enact any sort of ban regarding waste reduction and recycling, more effective bans would be either for cardboard or electronics at the Iowa City Landfill. A local community group, The 100 Grannies, presented to the MPOJC in December 2013 to request a regional approach to addressing plastic bags. At that meeting, Iowa City staff presented recycling opportunities and discussed litter clean-up efforts and costs by the City of Iowa City. Discussions about how to handle single use plastic bags are on the rise across the country in order to deal with litter locally as well as to reduce overall environmental impacts of plastic bags. There have been many efforts to address these throughout the US including, bans, fees for use, increased recycling efforts to capture bags, etc. Styrofoam: Expanded polystyrene (EPS), or Styrofoam, is another litter issue in Iowa City and at the landfill. EPS makes up 0.7% of landfilled waste, or about 840 tons per year. Several local entities, including several restaurants and the University of Iowa Hospitals and Clinics, have voluntarily opted out of using single use EPS take-out containers for food service. Many cities across the county have banned single use EPS such as Styrofoam cups and take-out containers in order to reduce overall environmental issues. Bans have included single -use EPS products including cups, bowls, plates, takeout containers, trays and packing peanuts; many cities have banned the possessing, selling, or offering of these products. List at b-U:Hgroundswell.org/mgp-which-cities-have-banned-plastic-foam/ The biggest issues locally are litter and lack of recycling options. EPS is not recyclable locally primarily due to lack of facilities which accept it and the cost of shipping EPS for recycling. Summary and direction movine forward The following table summarizes each of the proposed program changes and the staff recommendation on how we would like to proceed. We feel that, if implemented as recommended, that these new programs would have a significant impact on diversion of materials from the landfill. In addition these changes would further our efforts with the ongoing progression of the STAR program, extend the life of existing landfill cells this delaying new construction, correlate strongly with City strategic planning goals and have an overall positive impact on the environment and the long term health of the landfill. We look forward to our discussion at the City Council Work Session on Monday, June 6 as well as the direction that the Council would like us to take on the recommended programs. Estimated Annual Program Diversion Recommendation Implement by July 1, 2017 in order to allow for time to conduct outreach and work with haulers on the Cardboard Ban 12,000 tons policy change. Begin implementation process immediately. This will involve code changes and will come back to council in next few months. Upon approval, new developments would be required to comply and Mandatory Multi -family existing developments would have a grace period recycling 1,800 tons that coincides with rental permit renewals. Begin implementation process immediately. The goal would be to implement this fall in order to allow time to get educational materials together Curbside organics (food waste) 1,000 tons and conduct outreach to the community. Due to impact from increased processing costs for co -mingled recycling at our drop off center, we anticipate budgetary impacts. In order to account for budgetary impacts and allow for time to develop educational materials and outreach plan we would Single Stream Recycling 375 tons recommend July 1, 2017 as the start date. Begin implementation process immediately. We would start the education and outreach process by Electronics Waste Ban 360 tons July 1, 2016 with an estimated start date this fall. As there is no viable recycling option for EPS, we do not recommend moving forward at this time. We EPS (Styrofoam) 250 tons will re-evaluate as options become available. We do not recommend taking any action at this time in order to focus on the other programs we have highlighted that will have a more immediate impact on diversion of materials from the Iowa City Plastic bags 100 tons Landfill. yr.w� wy� CITY OF IOWA CITY UNESCO C" OF MRANRE PENDING CITY COUNCIL WORK SESSION TOPICS June 2, 2016 June 21, 2016• • Staff presentation of a preliminary affordable housing action plan — Relates to items 8 and 12 July 5, 2016 • Evaluate the implementation of a Form Based Code in one or two parts of the community July 19, 2016 • Discuss creation of a Climate Change Task Force — Relates to item 6 • Undertake a project in FY 2017 that achieves a significant measurable carbon emission reduction Strategic Plan / Budget Related Topics: 1. Review and consider amending the City's Tax Increment Finance (TIF) Policy (Economic Development Committee to make recommendation to full Council) 2. Consider amending the City's Annexation Policy to require the provision of affordable housing in new residential/mixed-use areas 3. Provide timely and appropriate input on the ICCSD's planned 2017 bond referendum 4. Significantly improve the Council and staff's ability to engage with diverse populations on complex or controversial topics 5. Evaluate and consider implementation of a plastic bag policy 6. Set a substantive and achievable goal for reducing city-wide carbon emissions by 2030, and create an ad- hoc climate change task force, potentially under an umbrella STAR Communities committee, to devise a cost-effective strategy for achieving the goal. 7. Identify and implement an achievable goal to reduce disproportionality in arrests 8. Identify a substantive and achievable goal for the provision of affordable housing in Iowa City and implement strategies to achieve this goal 9. Determine scope of Council identified on/off street parking study 10. Determine scope of Council identified housing market analysis of core neighborhoods 11. Determine scope of Council identified complete streets study 12. Determine use of affordable housing funds resulting from the sale of the Court / Linn property Other Topics: 13. Discuss marijuana policies and potential legislative advocacy positions 14. Permanent City Manager 15. Review the Child Data Snapshot (IP2 2/18) and discuss related strategies with local stakeholders 16. Discuss creation of an ad-hoc committee on social justice and racial equity I r--�i-•p° CITY OF IOWA CITY IP5 tm% MEMORANDUM Date: June 1, 2016 To: Geoff Fruin; Interim City Manager From: Kent Ralston; Transportation Planner Jason Havel; City Engineer Re: Mormon Trek Boulevard & First Avenue — four -lane to three -lane conversions Introduction: The City has two planned four -lane to three -lane conversions (colloquially known as 'road diets') currently included in the FY16-20 Capital Improvement Program — project numbers S3868 and S3937. The first road diet is planned for First Avenue between Bradford Drive and Hwy 6 and is scheduled to be completed as part of the ongoing First Avenue grade separation project. The second project is planned for Mormon Trek Boulevard between Melrose Avenue and Hwy 1 and is programmed for FY16. History/Background: Research has shown that important safety benefits can be achieved through four -lane to three - lane conversion projects. Among the benefits, such conversions have been shown to reduce the number of collisions. First Avenue and Mormon Trek Boulevard were selected as favorable candidates for conversion as traffic volumes on these roadways do not necessitate the existing number of through travel lanes. In addition, each corridor exhibits a number of driveways and side street intersections, making them good candidates for conversion. In July 2015, the City Council approved funding agreements for (2) Iowa Department of Transportation Traffic Safety Improvement Program (TSIP) grants - $500,000 for each project. TSIP awards are only considered for projects where safety improvements are warranted. Discussion of Solutions: The proposal is to convert both corridors from the existing four -lane cross sections (two lanes in each direction) to three -lane cross sections (one through travel lane in each direction and a center left -turn lane) with bike lanes. The Mormon Trek Boulevard project also includes the addition of a northbound right -turn lane at the Benton Street intersection. In December 2015, Snyder & Associates was hired to: 1) study the corridors and determine if the conversions in each corridor would be able to be implemented while maintaining acceptable traffic flow, and 2) to conduct public outreach to provide additional information about the conversions. To date, the consultant has determined that the conversions could be implemented with minimal increases to overall travel times in the corridors while maintaining acceptable delays for side street traffic. Financial Impact: The City was awarded a $500,000 TSIP grant for each project. Additional funding required for each project is included in the FY2017 approved budget. Recommendation: Given the initial findings from the consultant (that the conversion in each corridor can be implemented with minimal increases in travel times), staff intends to move forward with public outreach in June. Original on 5/17 Consent Calendar, Staff response below )P6 From: Kent Ralston Sent: Friday, May 20, 2016 1:36 PM To: 'ba _iowacity@yahoo.com' Cc: Sam Hargadine; John Yapp; Marian Karr; Simon Andrew; Geoff Fruin; Doug Boothroy; 'City Council Subject: RE: Valley Avenue Parking Must be Removed Hello Mr. Ackerman —Thank you for sharing your concerns regarding Valley Avenue. Your correspondence was forwarded to me for response. After review, staff has concluded that there have only been two incidents where a parked vehicle was stuck by a moving vehicle in the past 6 years (both were low speed collisions and with no injuries) and there have been no other collisions on Valley Avenue in this timeframe. Currently, parking is only allowed on one side of the street which is typical for 25' wide streets in Iowa City. Several years back, the City did pull on -street parking back from the mid -block alley to reduce congestion and improve visibility at this location. As you know, parking is at a premium in this area and since there has really not been a 'history' of collisions, staff does not feel it appropriate to further restrict on -street parking at this time. If on -street parking were further restricted, staff is concerned that this could potentially lead to higher -speed conflicts which could do significantly more damage than the few parked vehicles that have been struck. I apologize for the inconvenience that you have recently experienced, but it does not seem that further restricting on - street parking at this time will benefit the larger neighborhood. Please don't hesitate to contact me directly should you have further questions or concerns. Sincerely, Kent Ralston, AICP Executive Director I Metropolitan Planning Organization of Johnson County Transportation Planner I City of Iowa City 410 E. Washington St. Iowa City, IA 52240 319.356.5253 From: Bill Ackerman [mailto:ba—iowacity@yahoo.com] Sent: Tuesday, May 03, 2016 9:16 AM To: Council Subject: Valley Avenue Parking Must be Removed Councilors: I am sending this to you in the hope of getting parking off of Valley Avenue. I have sent copies to the police chief as well as to John Yapp. After a recent incident on Valley, numerous almost being hit head on, cross traffic from the alley with insufficient sight clearances, no stop signs on the alley going into Valley, increased population in the area, much more traffic being generated by those people, and increased construction traffic, parking need to be removed. Questions? Please contact me at 319-430-3737 or via my e-mail. Thanks for your consideration. Bill Ackerman 814 Newton Road r �16 CITY OF IOWA CITY 102 P7 '�, MEMORANDUM Date: June 2, 2016 To: Geoff Fruin, Interim City Manager From: Steven J. Rackis, Housing Administrator Re: Grant Notification: The Iowa City Housing Authority received 6 new vouchers and $26,928 for the Federal Department of Housing and Urban Development (HUD) and Department of Veterans Affairs Supportive Housing Assistance (VASH) program. Since 2008, the Iowa City housing Authority and the Iowa City VA Medical Center have partnered in the HUD-VASH program to pair housing for at -risk veterans and veteran families with supportive services. Our current allocation supports 77 rental assistance vouchers. On April 20, 2016, the Housing Authority was contacted by HUD to determine whether or not we would be interested in administering an additional 6 vouchers. Discussion: In October 2012, the HUD-VASH program implemented the Housing First concept for the delivery of services. Housing First places permanent housing with supports at the foundation for success and stability, including better access and outcomes with treatment services. The Housing First model minimizes barriers to recovery and focuses on access, rapid engagement, and then sustainment of community-based permanent housing. That means that Veterans can move from the streets or shelters directly into permanent housing as quickly and safely as possible. Housing First helps VA focus HUD-VASH on Veterans experiencing the most significant challenges to housing stability, including chronic homelessness, severe mental illness, and other significant barriers. Grant Award: On June 2, 2016, HUD announced the Iowa City Housing Authority was granted $26,928 to support an additional 6 HUD-VASH vouchers (total = 83) to provide rental assistance for homeless veterans. The Iowa City Housing Authority will immediately accept referrals from the Iowa City VA Medical Center. From: City of Iowa City <CityoflowaCity@public.govdelivery.com> Sent: Wednesday, June 01, 2016 12:09 PM To: Marian Karr Subject: City Council seeks input on City Manager search SHARE Having trouble viewing this email? View it as a Web page. 10WACITY FOR IMMEDIATE RELEASE Date: June 1, 2016 Contact: Marian Karr Phone: 319-356-5041 City Council seeks public input on City Manager search The City Council appointed Assistant City Manager Geoff Fruin as Interim City Manager effective March 19, 2016. The City Council hopes to have a meeting by the end of June to make a decision on whether to appoint Geoff Fruin as City Manager or do a national search seeking applications from all qualified persons, including Interim City Manager Fruin should he choose to apply. The Council welcomes any comments from the public on this issue. Comments may be emailed to CitvManagerSearch(cDiowa-citv.org. Written correspondence may be directed to: City Manager Search c/o City Clerk City of Iowa City 410 East Washington Street Iowa City, IA 52240 All written and electronic correspondence is a public record and will be distributed to the City Council and permanently archived as a public record. Deadline for comments is Friday, June 10, at 4:30 p.m. Per Council policy anonymous correspondence will not be accepted; your name is required. Comments received without a name will not be forwarded to the City Council. You may also contact individual Council Members directly to provide your input r IP9 ui. CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319)356-5009 FAX www. icgov. org May 19, 2016 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Operator — Water Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Operator — Water. Brian Bailey FILED NAY 30 8016 IOWA CITY CIVIL SERVICE COMMISSION City Clerk Iowa City, Iowa Lyra&V. Dickerson, Chair r 111310 CITY OF IOWA CITY d 10 East Washington 5'. reci Iowa City. Iowa 52240- 1826 (319)356-5000 (3 19) 256-5009 FAX wwwy. kgoe. a rg May 2, 2096 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Assistant Superintendent —Water Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Assistant Superintendent — Water. Jonathan Durst HLE® MAY 30 2016 IOWA CITY CIVIL SERVICE COMMISSION City Clerk Iowa City, Iowa _ Lyra _ Dickerson, Chair os -oz -1s r 1 IP11 � �r.,lw Q -�t...__ CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356-5000 (319)356-5009 FAX www. icgov. org May 19, 2016 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Digital Communications Specialist Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Digital Communications Specialist. Katie Linder IOWA CITY CIVIL SERVICE COMMISSION FILE® RAN 3 0 1016 City Clerk Iowa City, Iowa Lyra &. Dickerson, Chair Iowa Cit Area's 6th Annualsub us•fu°° y_ L . �..`i. h_i _�. _. _ , • CIVIL RIGHTS MOVEMENTS Past & :Present Ilk, :K PANTE,. = The DaityI?Tan gation Heid Unconstitutional �jV�RT7ER f n. r illillilillililljllllillillillillilli�illI 111111111 TT M 101 10 I IAM CANT I acw'r PRESIDENT TRUMAN WIPES OU' SEGREGATION IN ARMED FORCE; Local organizations and While supplies last Eulenspiegel Puppet Show * groups will be available Face Painting by Salon Pro - with resources and fessional Academy * Double information Dutch * And more! sive Etitertanrnent on the Maya Funk Daddies 4Pm-6Pm Mercer Park 2701 Bradford Drive, Iowa City, IA 52240 FREE PARKING * PRIZE DRAWINGS * HISTORICAL DISPLAYS IP12 Housing o rust Fund Johnson County Board ofDirectors 1 06-02-16 IP13 Housing Trust Fund of Johnson County 322 East Second Street Iowa City, IA 52240 Email: tachenbach@htfj'c.org Website: www.htfjc.org Office: 319.358.0212 Fax: 319.358.0053 Bob Dvorsky, President State Senator, 37`" District Ellen Habel, President Elect City of Coralville Ron Mavrias, Secretary Private Gtizen HOUSING TRUST FUND ACCEPTING APPLICATIONS John Warren, Treasurer Bergan KDV --------------- The Housing Trust Fund of Johnson County is currently offering $150,000 in funding to Simon Andrew, City ofiowa support the development and/or rehabilitation of housing provided to income -qualified 00 households below 80% AMI. Special consideration will be given to projects that Jerry Anthony, University of benefit households at or below 30% AMI. Eligible applicants include businesses, Iowa, Urban el,&gionalPlanning nonprofits, builders, developers, and governmental agencies seeking funds for Robert Brooks, Private Citizen affordable owner -occupied, rental, transitional or emergency housing in Johnson Bob Bums, Burns & Burns, County. LC Crissy Canganelli, ShekerHouse The application deadline is 3 p.m. on Monday, June 20, 2016. An application, AMI guidelines, and additional information maybe found online at www.htfjc.org or by MiKayla Crouch, US Bank calling 319-358-0212. Maryann Dennis, Ex -officio The Housing Fellowship Kirsten Frey, Kennedy, Cruise, Frey and Gelner Steve Gordon, AM Management Steve Long, HBK Ergineeing, LLC Tracey Mulcahey, City of North L'berly Phil O'Brien, Urban Ares Real Estate Scott Schroeder, MidWestOne Bank Rod Sullivan, Johnson County Board of Snpesvisors Larry Wilson, University Heights Citizen staff Tracey Achenbach, Executive Director Casey Cooper Operations Coordinator or� JA B L A C K B I R D MEDIA ALERT From Interim City Manager PRESS CONTACT: Christopher Diebel, LPCA Public Strategies 515.243.9508(0) 515.778.8708(M) chris@LPCApublicstrategies.com SUSTAINABLE DEVELOPMENT PROPOSED FOR NEW "ENTRANCE TO THE CITY" Mixed -Use Project Aims to Celebrate Natural Landscape Along Dubuque Street Ub-Uc-ib IP14 Iowa City, IA— Blackbird Investments and North Dubuque, LLC has unveiled an initial proposal to transform a 55 -acre site bordered by Interstate -80 and Dubuque Street into a mixed-use development. The project aims to better serve the main artery into the city, while thoughtfully addressing existing residents and the environmental landscape. The company has partnered with Neumann -Monson Architects and Modus Engineering on what will be called the Forest View project. A vital aspect of the plan is the addition of new roads that are designed to sit above existing flood plains. This would better serve residents of "The Peninsula," a neighborhood that is frequently impacted by flooded roads. Residents of the existing mobile home community will be moved to larger interior lots strategically positioned to enjoy the mature trees that dot the site. Soccer and play fields will be built for the area's families and connections to bike paths will be added. The upgrades will be passed along to the residents at no additional charge. As the company entertains numerous potential uses for the land that abuts Interstate 80 and Dubuque Street, project leaders have already begun environmental studies of area waterways and slopes. Multi -family housing, hotels and retail buildings are all under consideration at this time. Blackbird's team will actively work with Iowa City leaders to attract ideal tenants for the site. "Our company is focused on delivering products that have minimal impact on the environment," says Blackbird Partner Hugh O'Hagan. "As we look at improving the entrance to Iowa City and the living conditions for hundreds of area residents, the project's environmental footprint is always an important consideration." North Dubuque, LLC is made up of Eddie & Cheri Cole (land owners), Kevin Monson (Neumann -Monson Architects), Justin Doyle (Blackbird Investments) and Jeff Maxwell (Maxwell Construction). Eddie Cole serves as President of the partnership. "It has been a dream of mine for more than 20 years to create an entry to the city we can all be proud of," explains Mr. Cole. "Now we have the right team in place to deliver on that vision," he adds. Blackbird Investments is also developing the mixed -used development One University Place. The project will feature 104 condominiums and 19,000 square feet of commercial space. Located four blocks from Kinnick and the University of Iowa Hospital and adjacent to Finkbine Golf Course, One University Place will provide luxury living in the heart of downtown University Heights. Founded in 2013, Blackbird Investments specializes in adaptive re -use and environmentally conscious projects throughout Iowa. The company currently oversees $200 million in projects completed or under development. More information is available at www.blackbirdinvest.com SL P Marian Karr Late Handouts Distributea From: Marian Karr Sent: Friday, June 03, 2016 7:54 AM l� [ To: 'Eddie Cole' Subject: RE: City Council Listening Post (Date) Thanks for the information. I will share with the City Council at the Monday meeting and get back to you with dates and times. Marian From: Eddie Cole [mailto:dirtworks0405@gmail.com] Sent: Thursday, June 02, 2016 5:11 PM To: Marian Karr Subject: Re: City Council Listening Post We have a part in the middle of the community that would be a nice place to meet. We are open for a Time just let us know. We are also hosting a meeting at Parkview Church on June 11 th from 5 to 9 in the evening I would encourage a couple council members to contact me to come to that thank you. On Jun 2, 2016 5:07 PM, "Eddie Cole" <dirtworks0405(a,,gmail.com> wrote: I would love to just let me know when and I'll be there, I think this is important to keep our residents informed thank you. On Jun 2, 2016 5:03 PM, "Marian Karr" <Marian-Karr(a,iowa-citv.org> wrote: Mr. Cole, The City Council of Iowa City approved the 2013 Equity Report Action Plan and five areas of focus for relationship building in our community. The plan outlined top priorities and new initiatives developed by City staff and Council to promote racial equity and diversity. One of the new initiatives is to host listening posts in various locations throughout the year. Two Council Members will attend each listening post and those two Council members will report back to the entire Council on issues raised. The City Council has expressed interest in holding a listening post at Forest View in late June. Members of the community are encouraged to stop by and meet with Council representatives to discuss any community issue. No formal agenda or presentation is planned. We are flexible to dates and time and wonder if you might suggest a location within the Park. We understand space is limited and wonder if an outside location might work. Please contact me to discuss this further. Thanks, Marian Marian K. Karr, MMC City Clerk I City of Iowa City P.319-356-5041 F.319-356-5497 Population 67,862 Proud Home of the Iowa Hawkeyes! Marian Karr See Reference 6/2/16 Info Packet, IP 1114 From: Geoff Fruin Sent: Saturday, June 04, 2016 10:02 AM To: Marian Karr Cc: Geoff Fruin; Eleanor M. Dilkes Subject: Fwd: Forest View Mobile Home Park Marian, Please place this email in Mondays handouts. Thank you, Geoff Sent from my iPhone Begin forwarded message: Late Handouts Distributed (-�6w. (Date) From: Geoff Fruin <Geoff-Fruin(a.iowa-city.org> Date: June 1, 2016 at 10:09:31 PM CDT To: 'Rockne Cole' <rocknecole(@,,email.com>, Rockne Cole <Rockne-Coleaiowa-citv.org> Subject: RE: Forest View Mobile Home Park Councilman Cole: I am happy to meet with you Friday. However, my morning is booked and the only open time I have in the afternoon is at 2:00. I believe it would be best that just the two of us meet as I believe there are significant process issues that we need to discuss related to this project. If Councilwoman Taylor wishes to join us that is fine too. Let me know if 2:00 works for you. Geoff From: Rockne Cole [mailto:rocknecole(agmail.coml Sent: Wednesday, June 01, 2016 10:35 AM To: Geoff Fruin Subject: Forest View Mobile Home Park Geoff, Several community members have expressed concerns to me about the proposal for Forest View. I really liked the proposal that was floated; however, there has been a very troubling development. The Cole's or their designee have served an eviction upon Marcella, a woman who is a community leader and one of the founders of the Center for Worker Justice. Rumors are starting to fly and many of the residents are extremely concerned about their future there at the park. I really believe that the public should know about the proposal, or at least, some of the Forest View residents should have a seat at the table during this development process. This would, in my view, facilitate development and assuage concerns. Would you be available at all Friday morning around 730 to discuss this? that is the only time that I can meet. If not, Pauline I believe can be available later in the morning. Jesse Case and Charles Eastham would also like to attend. Rockne Rockne Cole Attorney at Law Cole & Vondra, PC 209 E. Washington St., Suite 305 Iowa City, IA 52240 (319) 358-1900 E-mail is not a secure mode of communication and may be accessed by unauthorized persons. This communication originates from the law firm of Rockne Cole, Attorney at Law, and is protected under the Electronic Communication Privacy Act, 18 U.S.C. §2510-2521. Such communication may be confidential and/or privileged and is intended only for the party to whom addressed. It is prohibited for anyone else to disclose, copy, distribute or use the contents of this communication. Personal messages express views solely of the sender and shall not be attributed to the law firm. If you received this communication in error, please notify the sender immediately by e-mail or by telephone at (319)358-1900. See Reference 5/19/16 Info Packet, IP 112 Date: June 3, 2016 To: Iowa City Council From: Councilor Rockne Cole Re: Climate Change Task Force Memorandum Late Handouts Dlstnbuted (Date) As an addendum to the Climate Change Task Memorandum from Geoff Fruin, Interim City Manager, and Brenda Nations, Sustainability Coordinator, I wanted to make sure the important role of the Mayor's "Regenerative City Day" proclamation on May 3`d is not overlooked, which affirms that cities should be "placing climate action as a central priority in strategic planning, and drive meaningful, measurable and sustainable action to significantly reduce community-based greenhouse gas emissions." Given that the Regenerative City proclamation emerged out of 15 months of community discussions between numerous groups and individuals affiliated with the Ecopolis Forum framework for carbon emissions reductions and climate action, I think it is important to include the Regenerative City framework in any serious discussion on the Climate Change Task Force and the City's 2016-2017 Strategic Plan for reducing city-wide carbon emissions. The Regenerative City proclamation affirms that "the City of Iowa City recognizes the aspirational goals of a regenerative city to replant native prairies and trees to store carbon in the soils; expand urban agriculture; to power our city and neighborhoods efficiently through green building designs and renewable energy; to expand city-wide recycling and composting through a zero waste ordinance; to make low -carbon transportation choices; to grow green jobs and support companies actively greening their operations." As was noted in a constituent letter from author Jeff Biggers, the proclamation received considerable praise from local, national and international organizations, including the Compact of Mayors in New York City, the World Future Council/Future of Cities Forum in Germany, and urban revitalization expert Storm Cunningham in Washington, DC. Media coverage appeared in the Huffington Post, the national environmental EcoWatch news site, and Cunningham's Revitalization News. Biggers is currently editing a book for the University of Iowa Press, Ecopolis Iowa City: Creating a Regenerative City in the Heartland, which includes 50 essays from UI scholars, local and nationally known authors such as David Orr, urban planners, farmers and community advocates—including Mayor Throgmorton, John Thomas and myself—on carbon emission reduction strategies through a regenerative city framework. Plans are apparently afoot for a national conference on regenerative cities, co-sponsored with the World Future Council, to take place in Iowa City in the spring of 2017, to coincide with the publication of the book. Given that Iowa City received only 40 out of 100 points for climate and energy benchmarks in the STAR Community Rating System, I certainly see the value in staff following up any suggestions from STAR representatives in July. However, prior to the allocation of $25,000 to hire a third party facilitator for the Climate Change Task Force, I think it is very important to not disregard or overlook the wide -range community participation and leadership in the regenerative city initiative, as well as the rest of Iowa City's extraordinary pool of nationally recognized experts on climate change—from numerous scholars at the University of Iowa and Kirkwood College to community leaders in permaculture, energy, transportation, food and urban design. More information on the Regenerative City framework and carbon emissions reduction plans can be found at: Imagine a Regenerative City http://www.energy-eities.eu/IMG/vdf/future of cities forum report public.pdf Regenerative Cities Report hU://www.worldfuturecouncil.ore/wp- content/uploads/2016/01/WFC 2010 Regenerative Cities.pdf Iowa City Launches Regenerative City Initiative 2014 http://www.huffin tgtoMost.com/icff-biggers/ecoWlis-iowa-city-commun b 6182854.html Iowa City Mayor Issues Regenerative City Proclamation http://www.huffingtonpost.com/ieff-biggers/iowa-city-mayor-issues-re b 9838340.html Revitalization News: Iowa City http://revitalizationnews.com/article/mayor-says-iowa-city-to-become-regenerative-ci -for- climate-action/ May 31, 2016 Center for Worker Justice of Eastern Iowa 940 S. Gilbert Court, Iowa City, Iowa 52240 www.cwjiowa.org email: info@cwjiowa.org phone: (319) 594-7593++ Geoff Fruin Interim City Manager City of Iowa City 410 East Washington Street Iowa City, IA 52240 Dear Mr. Fruin: HAND DELIVERED Under the Iowa Open Records Law § 22.1 et seq., we are requesting to obtain copies of public records relating to the sale of Forest View Trailer Court or plans relating to the future development of the property, including any plans or proposals that have been submitted to the city that are currently under review or consideration, as well as plans to utilize city resources to improve access to the property (road improvements, interstate off ramps, etc.). This request also includes any concepts for redevelopment currently under review by the city. If there are any fees for searching or copying these records, please inform me if the cost will exceed $$500.00. However, I would also like to request a waiver of all fees in that the disclosure of the requested information is in the public interest and will contribute significantly to the public's understanding of affordable housing in Iowa City. If you deny any or all of this request, please cite each specific exemption you feel justifies the refusal to release the information and notify me of the appeal procedures available to me under the law. Thank you for considering my request Sincerely, r Sergind-A-Wan Vice President Center for Worker Justice June 6, 2016 Sergio Irund-A-Wan Vice President Center for Worker Justice 940 South Gilbert Court Iowa City, Iowa 52240 Dear Mr. Irund-A-Wan, not III gap CITY of IOWA CITY 410 East Washington Street Iowa City, Iowa S2240-1326 (319)356-5000 (3 19) 3S6 -S009 FAX www.lcgov.org Thank you for your letter dated May 31, 2016. Please find enclosed documents related to the most recent concept plans for the development of the property adjacent to Interstate 80 and Dubuque Street, including the Forest View Trailer Court. There have not been any formal applications submitted. Staffs comments back to the developer regarding the most recent concept are also enclosed. Staff is aware of concept plans for the development of the property from previous years that did not reach the point of formal application. Please contact me if you would like staff to search for and provide any such historical documents. At that time we could provide a cost estimate for the retrieval of additional documents. Sincerely, Simon Andrew Assistant to the City Manager City of Iowa City Forest View Drivi Apl M, 21116 NFUMANN MON ICN r!a.- i;i —II. r.. wa v DRAFT t- a. . ow s' a � ,, .,��r rrr� � .. �. r fi l l'f fUIII l .__ -___' Forest Vlew Drlvw 4p11E6. E016 i rr� t rwM. 4n dSf F.. . 1'.4s i3 ^® (ant v. •n�^�......� z..a .�,._.b ©nla Jh . otG.��rt{-;1 Ihy1.. J...,.y �. cr (1MTa 1.www.. W • RE""+Y „w CIf1 b.Jl fW.d 1. Nef•F nA1. L... Vw. V 0 X% 4 Notes on April 2016 Concept for Cole Property 1. Existing Housing: Very positive that manufactured housing court is proposed to be re- established on the larger property as part of the first phase of the project. Staff is supportive of the general concept and layout of the manufactured housing court, knowing there will be design and timing details to be determined. With the Comprehensive Plan amendment application, a housing relocation plan should be included which identifies (in general) timing, how many dwellings can be moved vs. new units being purchased, if/how residents will be assisted with moving expenses, if there will be an increase in costs to the residents, etc. Staff concurs with the goal of maintaining the Forest View community as much as possible / practical. 2. Sensitive Areas Ordinance: The Sensitive Areas Ordinance (SAO) may have an impact on the layout of streets and location of specific buildings. While the SAO allows and encourages clustering of density to avoid sensitive environmental areas, it is also has prescriptive regulations related to woodland clearing, grading of slopes, etc. The slopes and woodlands sections of the ordinance will likely be the most pertinent to this property. We have been told that the slopes along the Dubuque St frontage are 'man-made'— confirmation will be required as a part of the Sensitive Areas Development application. With the next iteration of the concept plan, staff recommends including a sensitive areas inventory map, and assessing how the layout of the project is affected by the Sensitive Areas. A link to the ordinance is here: http://www.sterlingcodifiers.com/codebook/index.php?book id=953&chapter id=76557 3. Secondary Access: Based on our conversation, Forest View Drive would be constructed as part of the first phase of the project. Any discussions of City participation in the construction of Forest View Drive and/or the Forest View / Dubuque St intersection are to be determined. City may wish to pursue implementing a four-way intersection at the intersection of Forest View / Dubuque. What is the distance of the proposed Forest View / Dubuque St intersection from Interstate 80? Minimum DOT requirement is 600 feet from the interchange. 4. Street Name: We will need to discuss the Forest View Drive street name, and where the name changes from Forest View Drive to Algonquin — this does not need to be determined at this stage. S. Traffic Estimates: As discussed in the past, MPO staff can provide an estimate of traffic volumes, but staff needs more information on the # of residential units, anticipated size of in SF of office and retail, # of hotel rooms, types and SF of anticipated commercial uses (restaurant, retail, etc.). We realize this is somewhat speculative at this stage, but it is needed to develop some base traffic estimates. Developer will be responsible for a formal traffic study, such as an intersection / traffic signal warrant study for the Forest View / Dubuque intersection. 6. Land Use Pattern: In general, staff is supportive of the land use pattern. More intensive land uses are on the east side of the larger property, transitioning to residential land uses on the west side of the property. 7. Residential: The concept plan identifies the residential area as OPD -5, which assume an RS -5 (single family) base density. This is consistent with the Mackinaw Village subdivision. As discussed, please provide more information on the proposed # of dwelling units, # of acres, and anticipated zoning designation. While some increase in density may be justified given the goals of the larger project, too much of an increase in density may be difficult to support; we can discuss as we get more information on the densities and acreages. For the area bordering Mackinaw Village, scale and density should generally be consistent with Mackinaw Village. Clustering density is appropriate in the context of the Sensitive Areas Ordinance. One of the larger goals the City has had is avoiding a large concentration of multi -family units - A mix of housing types would be seen as positive (you had mentioned the potential for'cottages; as well as a small amount of single family, townhouse -style multi -family in addition to conventional multi -family?) 8. Setback from Interstate 80: The regulation related to the setback required along Interstate 80 requires that no residential building be within 300 feet of the Interstate ROW, but allows exceptions based on decibel levels at the exterior of proposed buildings. To allow buildings within 300 feet of the Interstate based on interior decibel levels, this code would need to be amended. The North District Plan states preserving and enhancing a wooded open space buffer between residential development and Interstate 80 should be a key element of any future plans to build or upgrade housing in this area. Given this language and the code, can the concept be modified to allow for the 300 -foot buffer? Parking areas, trees and yards are allowed within this buffer, and preserving wooded areas along Interstate 80 would count toward Sensitive Area tree preservation standards. The Code states: Provisions To Minimize The Effect Of Highway Noise: Subdivisions adjacent to or within three hundred feet (300') of the Interstate 80 and/or the Highway 218 rights of way shall comply with the following provisions, intended to reduce the effect of highway noise on residential areas: 1. Any portion of a residential lot that is within three hundred feet (300') of the Interstate 80 or Highway 218 right of way shall be identified as a noise buffer, and no residential structure will be permitted within this three hundred foot (300') buffer area. The buffer area shall be planted with a mixture of coniferous and deciduous vegetation approved by the city forester. The vegetation shall be required along with other public improvements for the property. Existing trees and vegetation may be used to comply with this requirement as approved by the city forester. Accessory structures and yards are permitted within the three hundred foot (300') buffer area provided the required vegetative buffer is maintained. 2. The three hundred foot (300') buffer for residential structures may be reduced with approval by the city if the subdivider constructs an earthen berm, decorative wall, or other similar structure and demonstrates that the highway noise just outside the proposed residential structures will be no more than sixty (60) dB. 3. The three hundred foot (300') buffer for residential structures may also be reduced with approval by the city if the subdivider demonstrates that existing topography results in highway noise being no more than sixty (60) dB just outside the proposed residential structures. (Ord. 08- 4313, 8-26-2008) 9. Roadway Design: Staff is open to discussing alternative roadway designs, provided maintenance concerns are addressed, stormwater conveyance is addressed, downstream properties are not negatively impacted, and minimum standards for vehicular and pedestrian access are maintained. With the next iteration, can you provide a 'typical cross-section' of new street(s)? 10. Haywood Drive: As discussed, the Haywood Drive right of way does not extend to the west property line of the Haywood property. An alternative access to the new manufactured housing court might be along the pipeline easement. While we understand the desire to have one main access to the park, there needs to be at least one additional 'emergency' access to Forest View Drive as is shown on the concept plan. 11. Commercial / hotel along Dubuque St: As we have discussed in the past, the scenic qualities of the Dubuque St entranceway are important, and noted in the Comprehensive Plan as something worth protecting. We appreciate the images you had shared of the entranceway. An important part of the rezoning will be an enumeration of design and landscaping standards for the proposed hotel and 'market' 12. Proposed closing and removal of Laura Drive: Staff recommends keeping Laura Drive open. It provides alternative access to the area (if the intersection at Dubuque St is congested or closed due to a collision, for example). 13. CH -1 Height limit: CH -1 (proposed hotels) has no height limit, but has a maximum FAR (floor to area ratio) of 1.0. 14. Highway Commercial Zone land uses: The CH -1 Zone does not allow for retail land uses other than convenience stores — to allow retail we would need to pursue a commercial planned development which specifically allows for more land uses than are allowed in the base zone — something to keep in mind as this moves forward. 15. Trail connection: At our meeting we discussed several alternatives for a trail connection. Please show on next iteration. 16. Stormwater management: Staff is concerned stormwater management needs may be under- predicted, may require more land area than is depicted, and could affect the layout of the concept. While it is too early in the process for formal stormwater calculations, it is essential stormwater management be considered in the context of the layout of the concept. The Sensitive Areas Inventory may also influence the location of stormwater facilities. 17. Discuss advice to developer on process: You had asked for our thoughts on process. Our advice would be to arrange for a presentation of the concept plan to the City Council after residents are informed of the general concept and plan. In the meantime, we agree that individual meetings with stakeholders may proceed. With the next iteration of concept the important information is: a. Sensitive Areas Inventory including topography b. Conceptual assessment of stormwater management needs c. Address the 300 -foot buffer requirement from Interstate 80. Parking, landscaping and yard area is allowed in the 300 -foot buffer area d. Plan for residents of Forest View, how they will be accommodated, what assistance they will have offered to them, etc. e. Discussion of design and landscaping standards for the hotel and market MEDIA ADVISORY Monday, June 6, 2016 CONTACTS: Sergio Irund A -wan, Vice President Marcela Hurtado, Board Member Center for Worker Justice, 319-594-7593 Forest View Residents to Take Concerns to Council Call on city to stop retaliation against residents, include residents in talks IOWA CITY — Residents of Iowa City's Forest View Mobile Home Court will address the City Council with concerns over a pattern of intimidation and retaliation against residents from property owners, and the city's failure to communicate about neighborhood redevelopment plans. After years of rumors and speculation, Forest View residents this week learned owners Eddie and Cheri Cole have been in talks with development partners and city staff about plans for a multi-million dollar redevelopment of the land where their mobile homes now sit. Residents formed the Forest View Tenants' Association last year in part to open more regular dialogue with Iowa City staff about future plans for the property, and had met with the city multiple times. Forest View mobile homes have in recent years become one of few remaining low-income housing options for many families in Iowa City. Available information indicates redevelopment plans include fewer units than currently available. Residents have many unanswered questions about the overall plans, relocation, timeline, old homes that cannot be moved, and the process for deciding which families will be allowed to rent the new units. Concerns escalated last week when long-time Forest View resident and Tenants' Association founder Marcela Hurtado received an eviction notice; a few days later, owners threatened to call the police against two residents who were distributing informational leaflets to their neighbors. Last week members of the Forest View Tenants' Association and the Center for Worker Justice met and submitted an information request to the city on Tuesday, requesting all available information about redevelopment talks. According to news reports later in the week, City Manager Geoff Fruin confirmed that the city "for several years" has had conversations with the Coles about redevelopment of the site. Residents say that no one from the city approached them for input on the new deal, and they have not yet received a response to their information request. On the heels of the disastrous displacement of dozens of low-income families in the redevelopment Rose Oaks Apartments, Forest View residents and allies will express heightened concern about the disappearance of affordable housing in Iowa City, and the need for the city to fully involve low-income residents in all talks about Forest View's future. At Monday's meeting, residents will present the following initial demands, calling on council members and city staff to: 1) Investigate resident complaints of intimidation and retaliation from property owners; put redevelopment talks on hold until residents verify that the retaliation has stopped. 2) Fully disclose Forest View development plans, including proposed relocation plans for residents; 3) Provide Forest View residents with regular updates, and include representatives chosen by residents in all future meetings regarding relocation plans; WHAT: Forest View residents speak out at Iowa City Council WHERE: Iowa City, City Hall WHEN: 7:00 pm, Monday, June 6 May 19, 2016 Page 1 MINUTES IOWA CITY AIRPORT COMMISSION MAY 19, 2016 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Julie Bockenstedt, Minnetta Gardinier, Robert Libby Members Absent: A. Jacob Odgaard, Chris Ogren Staff Present: Michael Tharp, Eric Goers Others Present: Matt Wolford, Melissa Underwood DRAFT Recommend granting utility easement to MidAmerican Energy. (Discussion item e) DETERMINE QUORUM: The meeting was called to order at 6:04 P.M. by Libby. Gardinier asked about the temporary secretary situation. Tharp stated that they would need to appoint a temporary secretary. Bockenstedt noted that she would be temporary secretary. Members agreed to Bockenstedt being temporary secretary 3-0 APPROVAL OF MINUTES: Next the minutes of the April 21, 2016, meeting were reviewed. Libby moved to accept the minutes of the April 21, 2016, meeting as presented. Gardinier seconded the motion. The motion carried 2-0, Bockenstedt abstaining as she was not at this meeting. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Request for Event - L Rotary Club of Iowa City — Tharp noted that John Ockenfels facilitated this request as a Member of the Rotary Club of Iowa City. He noted that the Rotary Club is asking for permission to hold their event where they transition in their new District Governor. They have done this in the past, using Ockenfels hangar. Tharp stated that the event will be serving alcohol and this is why the Commission must approve the request. The club has the necessary insurance in place, so this will not be an issue. Libby moved to approve the Rotary Club of Iowa City's request as discussed. Gardinier seconded the motion. The motion carried 3-0. May 19, 2016 Page 2 b. Airport Master Plan — Tharp noted that he does not have much of an update on this topic, but that Melissa Underwood may have some comments. She noted that they have submitted the Master Plan and ALP to the FAA for their review. Underwood briefly reviewed what the next steps will be in this process and responded to Member questions. C. FAA/IDOT Projects: AECOM / David Hughes - L FY16 Apron Expansion — Tharp noted that Hughes is not present this evening. He continued, stating that the apron extension has just gotten started. Survey work was done earlier today and tomorrow should see the dirt starting to be removed, before the project begins in earnest. ii. FY15 Obstruction Mitigation — Tharp noted that as Underwood stated, they are waiting for the ALP to receive the FAA's approval before moving forward with this project. Gardinier asked about the various flags she has seen in the area. Tharp responded, noting that these have to do with elevations mainly. d. Jet Air Hangar Proposal Deferred — Tharp noted that he is still working with Jet Air on this proposal and therefore he is asking that the Commission defer both resolutions at this point in time. Matt Wolford with Jet Air stated that after a meeting with their accountants, they realized they needed to rethink this project and make some changes. He noted that they will most likely need the subcommittee to meet at least once to discuss these changes. Jet Air still plans to move forward with this plan, they just need to look at how they go about it. Wolford continued, noting that they would have to begin work by mid-July if they plan to complete this project yet this year. Otherwise they would have to wait until the next construction season begins. He then spoke to the need for the subcommittee to meet in the next week or so. Members spoke briefly about the participation for this subcommittee, in light of Odgaard's absence until mid-June. L Consider a resolution setting a public hearing to amend the FBO agreement - Gardinier moved to defer the Jet Air Hangar proposal public hearing to amend the FBO agreement, as per the discussion. Bockenstedt seconded the motion. The motion carried 3-0. ii. Consider a resolution setting a public hearing for a 30 -year ground lease - Gardinier moved to defer the Jet Air Hangar proposal public hearing for a 30 -year ground lease, as per the discussion. Bockenstedt seconded the motion. The motion carried 3-0. e. South T -hangar Utility Construction — Tharp stated that this is tied in with their ongoing hangar project. He noted that they have Mid -American lined up to do the utility work; however, they are requesting an easement before moving forward. He then shared a late handout with Members regarding this. Tharp further explained what this will entail, noting that the City Council will need to grant this easement to Mid -American. May 19, 2016 Page 3 Consider a resolution recommending Council approve an easement with Mid -American Energy for gas and electric utility line placement at the Iowa City Municipal Airport — Gardinier moved to recommend Resolution #A16-15 to the City Council to approve an easement to Mid -American Energy. Libby seconded the motion. The motion carried 3-0. f. Airport Operations i. Strategic Plan — Implementation — Tharp stated that there isn't much of an update at this time. ii. Budget — Tharp noted that the fiscal year will end June 301h Regarding the budget, he noted that on page 15 of the electronic document, invoices for the boiler repairs can be found. There is also a charge from Seneca for one of the self -serve motors. Bockenstedt asked Tharp why some of the percentages are so far over budget. He noted that it could be the way things were coded when they did the line items. He then reviewed some of the charges and responded to Member questions regarding these. Gardinier stated that she too questions why they have so many areas of overages. Tharp stated that he will go over the areas in question and give Members some detail on them. Gardinier pointed out some that she would like further explanation on. Tharp stated that he would prepare a memo and highlight the accounts and the charges. Bockenstedt then noted on page 33 that 'Total Revenues' is higher than 'Total Expenses,' and that this is a good thing. Tharp agreed, noting that they should expect to have some money left at year-end. 1. Annual Report — Tharp noted that he incorporated the comments received from Members and he then shared a newly updated version with them. The report will be presented to the City Council sometime this summer. Libby volunteered to do this in Odgaard's absence. iii. Management—Tharp stated that he did attend the Iowa Aviation Conference last week and received some good information regarding a new set of rules from the FAA for drone operators. They should hear something in June on this. He also noted that FAA news regarding funding for the upcoming year was somewhat on the negative side. This may impact the obstruction mitigation projects, according to Tharp. The State news was not much better as far as funding possibilities. g. Airport Commission By -Laws — Tharp noted that they touched on this at last month's meeting. He briefly explained the reason the City Clerk's office brought this issue forward, in hopes of aligning the various boards and commissions better. For the Airport Commission, this means extending the existing terms to July and changing the meeting at which officers are elected. I. Consider a resolution amending the by-laws — Gardinier moved to recommend approval of Resolution #A16-16 to amend the current by-laws per the discussion. Libby seconded the motion. The motion carried 3-0. May 19,2016 Page a h. FBO / Flight Training Reports - i. Jet Air — Matt Wolford shared the monthly maintenance reports with Members. He noted that in April they had problems with both the large tractor and the small tractor, plus the rain kept them from keeping up with mowing. He then talked about the fire extinguishers at the Airport, and Gardinier asked about these and whether they are weather resistant or not. Wolford stated that anymore they are all plastic and don't have metal pieces that can rust. Continuing, Wolford stated that they performed repairs on a picnic table and the roof at the public viewing area. They also worked on cleaning up building G and hauled some old things to the landfill. Gardinier noted that when she fueled up recently, the motor on the self -serve hose was making a terrible grinding noise. Wolford stated that they are watching this to see what is happening as they have had problems with this motor for some time now. Gardinier suggested they pull the maintenance records on this self -serve for the past few years to see just what they have done. Continuing, Wolford noted that Jet Air has been keeping busy, especially the past few weeks. He shared some of the things happening within Jet Air. Commission Members' Reports — Gardinier shared that she did the handicap flight for the Air Race Classic and they passed her handicap ride. She further explained what this entailed. Libby noted that they have begun planning for a disaster drill at the Airport. He added that this coming Saturday there will be a disaster drill with the bomb squad here in Johnson County. j. Staff report — Tharp stated that at the recent Aviation Conference he was elected to the board of directors for the Public Airports Association. He noted that this group is basically legislative in nature, where they advocate for legislation and bills that support aviation. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, June 16, 2016, at 6:00 P.M. in the Airport Terminal Building. Tharp noted that Odgaard will still be gone and that Gardinier will also be gone. Ogren is expected to return for this meeting, however. ADJOURN: Libby moved to adjourn the meeting at 7:05 P.M. Gardinier seconded the motion. The motion carried 3-0. CHAIRPERSON DATE May 19,2016 Page 5 Airport Commission ATTENDANCE RECORD 2015-2016 Kew. X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM o o O O s s O O O 0 0 0 Q1 V OD f0 O + N + NN W A N NAME EXP. L" rn 0 L" m (o I o N I 00 I m 0 (A 0 0 0 0 0 0) 0)0 rn rn rn Minnetta 03/01/19 O/ X X X X X X X X X X X X Gardinier E Jose 03/01/16 X X X X X X X X O/ X NM NM NM Assouline E Chris Ogren 03/01/18 X X X X X O/E X X X X X X O/E A.Jacob 03/01/18 X O/ X X X X X X X X X X O/E Odgaard E Julie 03/01/17 N N N N N X O/ X X X X O/E X Bockenstedt M M M M M E David Davis 03/01/17 O O N N N NM N N N NM NM NM NM M M M M M M Robert Libby 03/01/20 N N N N N NM N N N NM NM X X M M M M M M M M Kew. X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time �J MINUTES PRELIMINARY HISTORIC PRESERVATION COMMISSION MAY 12, 2016 EMMA J. HARVAT HALL MEMBERS PRESENT: Thomas Agran, Esther Baker, Zach Builta, Gosia Clore, Sharon DeGraw, Pam Michaud, Ben Sandell, Ginalie Swaim, Frank Wagner MEMBERS ABSENT: Cecile Kuenzli, Andrew Litton STAFF PRESENT: Jessica Bristow, Bob Miklo OTHERS PRESENT: RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action) CALL TO ORDER: Chairperson Swaim called the meeting to order at 5:30 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. CERTIFICATES OF APPROPRIATENESS: 608 Grant Street. Bristow said this property is a Mediterranean -style house in the Longfellow Historic District. She said the stucco house was built about 1925-1930. Bristow said the metal railing on the balcony on the second floor is a hallmark of this style. Bristow showed where there have been several additions, sided with shingle siding, on the back of the house. She said the application is to take the deck, which was previously approved by the Commission, extend it outwards, and turn it into a screened porch. Bristow said a roof would be added that would meet just under the gutter line. She said she spoke with the owner about extending it not only out towards one but also into the space. The contractor, Marty McCafferty, said it will just come straight east. Bristow said the drawings are therefore accurate. Bristow said this will have a low slope roof and charcoal -colored screens, and all of the structural elements and frames for the screens will be covered with cedar to be stained to match the house. She showed where the stairs will be pushed out. Bristow said that at the time of the application, the only thing staff really had a question about was the skirting. She said that since then, staff has spoken with the contractor, who has spoken to the applicants, and they are looking at doing a horizontal, narrow and wide alternating pattern of boards that would also be stained to match the siding. Bristow said the recommended motion included something about approving a skirting by staff and chair later, but if this is something the Commission would approve, that would not have to be done. HISTORIC PRESERVATION COMMISSION May 12, 2016 Page 2 of 7 Sandell asked about the roof material for the add on. Bristow said she assumes it will be a membrane roof with a gutter system. She showed the area that will be the new roof. MOTION: Baker moved to approve a certificate of appropriateness for the project at 608 Grant Street as presented in the application. Clore seconded the motion. The motion carried on a vote of 8-0 (Kuenzli, Litton. and Wagner absent). Swaim noted that Frank Wagner arrived. 818 North Linn Street. Bristow said this property is in the Brown Street Historic District. She stated that it is a foursquare with prairie -style detailing. Bristow said the application is to remove the gang of three windows on the north side. She said they are not visible from the street, and there are no windows above them. Bristow said the owners want to replace them with a gang of four windows, with stud pockets in between the windows to divide them up, similar to other windows on the property. She said that around the corner from that, the owners will put in an opening for a pair of wider, double hung windows. Bristow added that around the corner from that on the south face, the owners will take a door that is on the interior of the porch and make it an exterior door. Bristow said there is an updated plan drawing since the time of the staff report. She said it shows the four ganged windows along the bottom as represented in the manufacturer's type drawing. Bristow showed on the drawing where the pair of double hung windows would be. She said they are at two different scales. Bristow showed the new location for the door. Swaim asked about the stud pocket. Bristow answered that basically it is a little pocket that is in between the frames of the windows so that a wood member such as a two by four can be put in so that the windows are not just butted up against each other. Wagner commented that that is where the window weights would have been. MOTION: Sandell moved to approve a certificate of appropriateness for the project at 818 North Linn Street as presented in the application. Baker seconded the motion. The motion carried on a vote of 9-0 (Kuenzli and Litton absent). 804 Iowa Avenue. Bristow stated that this house is in the College Hill Conservation District on the corner of Iowa Avenue and Lucas Street, facing Lucas. She said it is the Chi Omega house. Bristow showed different views of the house. She said the project involves removing the retaining wall area that is below grade and the wall that is adjacent to it on the back of the house and move the structure out, creating a new retaining wall further out. Bristow said the space would be enclosed as part of the dining hall inside, and a deck would be put over the top of it. She said that closer to the Iowa Avenue side, better access to the lower level and the rest of the building would be created. HISTORIC PRESERVATION COMMISSION May 12, 2016 Page 3 of 7 Bristow said that on the first floor, the applicant would remove the four windows that are not original and are deteriorated and replace them with double hung windows that better match the others on that end that are the nine over nine pattern. She said they would also replace the windows that are deteriorated in the lower level, but everything would be moved out there. Bristow showed the demolition plan with the area that is below grade. She referred to the retaining wall location and where everything will be moved out. Bristow pointed out where new space has been captured. She showed the ground level plan with the new deck, some ramps, stairs, and a patio that are also part of this project. Bristow stated that at grade, around the deck, there will be a railing design as seen on the front of the house and mimicking that in the back. She said that some of the handrail guidelines do not need to be met, because this is less than 30 inches above grade. Bristow showed the current east elevation, with a typical railing. She showed how it will look after the project is completed, with some ramping and some of the new railing. Bristow showed the French doors that mimic the French doors on the other side and the windows to be replaced. MOTION: Michaud moved to approve a certificate of appropriateness for the project at 804 Iowa Avenue as presented in the application. Baker seconded the motion. The motion carried on a vote of 9-0 (Kuenzii and Litton absentl. 618 East Davenport Street Bristow stated that this property is in the Goose Town Horace Man Conservation District and is the rectory for St. Wenceslaus Church. She said it is Italianate and was built about 1882 by Joseph Koza. Bristow said the building has a previous addition close to the church with a gable that is probably pitched higher than the original church. She said the project is to take the existing porch area behind that and extend it about another five feet toward the east. Bristow said it would have a hip roof so that it would not have the monumental appearance of the other addition. She said it will have a hip that comes straight out to the east like it is a gable and will then clip off with a hip. Bristow said it will not really look much different from the front. Bristow said it will all be screened in, and all the wood material will be painted white. She said it will not have the board and batten on it any more. Bristow said it will have a door that faces toward the bay on the side. She said it will only extend out a total width of ten feet, because the hedge is supposed to remain. Bristow said the applicant will paint to match the trim. She showed the plan and where the part of the existing rectory is not really to scale. Bristow said it will be ten feet by sixteen nine. She said it will have the look in the middle of a gable. Regarding the roof plan that staff asked the applicant for, Bristow said it shows that there is a hip, and some of the original shed roof will be retained. She said staff was concerned that if there is a hip and the water was just sloping right into the rectory that there would be a water problem. Bristow said the applicant therefore plans to keep that part of the shed roof so that the water leads out away from the building. HISTORIC PRESERVATION COMMISSION May 12, 2016 Page 4 of 7 Swaim said the photograph showing the nine windows shows the bottom six as blocked off. Miklo said that will be retained inside the screened porch to keep it as a breezeway. Agran asked if the roofline would not go above the sill on the window. Bristow confirmed this. She said the peak of the roof will come out somewhere near the center of the whole and will just come straight out. Bristow said it slopes down in two directions but will be less of a slope than is there, just because it will have a greater distance and can't go above the sill. Michaud asked if it will have a membrane roof. Wagner said the plan calls for asphalt shingles. Bristow said some of that is still in the works, and the applicant might find that there is not enough slope for asphalt shingles. Bristow said that since this would not be overly visible and if it does have a lower slope, it would probably be acceptable to use a membrane roof here. Sandell asked for some background on the previous add-ons on the property. Miklo said that was done in the mid-1980s, before this was in a conservation district. Sandell said the previous additions seem like dramatic departures from the original architecture. Bristow said that because this is a screened porch, it will have less wall surface, so it will not have the impact that the board and batten siding has. She said there is not too much to be done about this, since it happened prior. MOTION: Agran moved to approve a certificate of appropriateness for the project at 618 Davenport Street as presented in the application with the following conditions: exterior wood to be painted to match the trim on the house and staff and chair approval of the roof plan and materials. Clore second the motion. The motion carried on a vote of 9-0 (Kuenzli and Litton absent). Swaim mentioned that several of the applications were created using an on-line application form. She said this was created by Bristow to streamline the process. REPORTS ON CERTIFICATES ISSUED BY CHAIR AND STAFF: Certificate of No Material Effect - Chair and Staff Review 510 Grant Street . Bristow said this house in the Longfellow District is having the deck/guardrail replaced. She added that it is currently heavily deteriorated. Bristow said it will be replaced with wood material to match what is there. 414 North Van Buren Bristow stated that the owners plan to replace the roof membrane on the bump out. She said the roof membrane does not require approval, because this is in a conservation district - the Goose Town Horace Mann Conservation District. Bristow said, however, the railing around that roof is heavily deteriorated, so that needed to be reviewed. She said the owners are replacing the railing with a wood material painted to match the existing. 1121 Burlington Street. Bristow said this house is in the College Hill Conservation District. She stated that part of the porch floor and the railing are to be replaced. Bristow said the owners are doing a minimal HISTORIC PRESERVATION COMMISSION May 12, 2016 Page 5 of 7 replacement of the structure. She said the railing will match the railing in the guidelines, not the railing that is currently on the stairs. Miklo said that everything will be painted. Minor Review - Preapproved Item - Staff Review 838 Dearborn Street. Bristow said this house has aluminum storm. windows, and they will all be replaced with storm windows that have been previously approved. She said they will all be dark to match what they should have for the sashes originally. 827 Rundell Street. Bristow said this house has been before the Commission a few times. She said the owners are adding a minimal pipe railing to the front stairs. 747 Grant Street. Bristow said this house has concrete steps in the back that are to be replaced with wood and a wood railing. CONSIDERATION OF MINUTES FOR APRIL 14,2016: MOTION: Baker moved to approve the minutes of the Historic Preservation Commission's April 14, 2016 meeting, as written. Wagner seconded the motion. The motion carried on a vote of 9- 0 (Kuenzli and Litton absent) . COMMISSION INFORMATION AND DISCUSSION: Report on Ned Ashton Site Improvements. Miklo said the Ned Ashton house is in City Park. He said that the house and the surrounding property were acquired after 2008 as part of the flood buyout. Miklo said that all of the other houses purchased as part of that program were demolished and removed. He said that because this house is on the National Register, it was retained and is now used as a park shelter/conference center. Miklo said the Commission reviewed the addition of the ramp a few years ago. Miklo said the proposal is to redo the patio in the back. He said it is fairly small and is broken up flagstone. Miklo said it would be replaced with a larger, more functional patio in the same style as what was there before. He said there would also be the addition of a dumpster with a small screen around it. Miklo said that even though this is on the National Register and is City -owned, it is not yet a landmark. He said staff wanted the Commission to know what is going on here. Swaim asked if the house can be used for private events. Miklo confirmed this and said it has been used for weddings, parties, family reunions, etc. Update on Grant Wood Art Colony Fence. Bristow showed some photographs of the almost -complete fence. She said that the entire fence is in, and workers have been installing the stone under it. Bristow said the two stone markers that were part of the original gate plan have recently been installed. HISTORIC PRESERVATION COMMISSION May 12, 2016 Page 6 of 7 Letter from CLG Coordinator. Swaim said the letter involved an annual evaluation and came from Paula Moore at the State Historic Preservation Office. Miklo said the letter also made reference to the Preservation Conference in Davenport on September 15 and 17. He said the City would pay the expenses of one or two Commission members to attend, and anyone interested should let him know. Update on Houser -Metzger House Move. Miklo thanked Bristow and Alicia Trimble for all of the work they did to make this house move possible. Bristow showed photographs of the process of the house move. She showed the house on its new site and pointed out how well it fits in with the neighboring houses. Bristow showed a video about the move from the Iowa City Press -Citizen's website. Baker asked what the next steps are for the house. Bristow said that a lot of grading needs to be done, and the foundation needs to be filled in where there was blocking. She said that some of the basement windows from the original location were salvaged, and they will go into some of the holes where there were beams. Bristow said the whole front section is open. She said that will all be filled in with concrete block. Bristow said there are two places where the beams stuck out in the back, and that will be filled in with block. Bristow said that once that is done, and after the furnace is installed; grading will be done, the window wells will be poured, and the porch piers will be poured. She said then the windows will be installed, and she is still looking for someone to do that work. Bristow said that Wagner is going to work on the porches. She said a cellar door cover needs to be built. Bristow said the inside work will then begin. She said the chimney was removed, because it was already non-functional. Bristow said the fireplace will be turned into a gas fireplace. She said that wall will be built back, and the mantel and tile surround will be put back. Bristow said there still needs to be window repair, floor refinishing, and plumbing work. She said the exterior really needs to be painted. Bristow said there were some small cracks in the plaster. She said there is a lot of work to be done to get the house back to where it was before the move. Swaim stated that a letter from the Commission will go out to thank everyone for their efforts. ADJOURNMENT: The meeting was adjourned at 6:15 p.m Minutes submitted by Anne Schulte HISTORIC PRESERVATION COMMISSION ATTENDANCE RECORD 2015-2016 NAME TERM EXP. 6/11 7/9 8/13 9/10 10/8 11/12 12/10 1/14 2/11 2125 3/10 4/14 5/12 AGRAN, THOMAS 3/29/17 X X X O/E X X X O/E X X O/E X BAKER, ESTHER 3/29/18 X X X X X O/E X X X X X X X BUILTA, ZACH 3/29/19 — — — — — — — — -- — X X CLORE, GOSIA 3/29117 O/E O/E X O/E X X X O/E X O/E X X X DEGRAW, SHARON 3/29119 — --- --- — --- --- -- — — — — X X KUENZLI, CECILE 3/29119 --- --- --- — -- — — — — — 0/E O/E LITTON, ANDREW 3/29/17 X X O/E X X X X X X X X X O/E MICHAUD, PAM 3/29118 O/E X X X X O/E X X X X X X X SANDELL, BEN 3/29/17 O/E X X X X X O/E X X X X X X SWAIM, GINALIE 3/29118 X X X X X O/E X X X X X X WAGNER, FRANK 3/29/18 X O/E O/E O/E X O/E X X X X X X X KEY: X = Present O = Absent 0/E = Absent/Excused --- = Not a Member MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION MAY 19, 2016 — 7:00 PM — FORMAL MEETING EMMA HARVAT HALL — CITY HALL MEMBERS PRESENT: Carolyn Dyer, Mike Hensch, Phoebe Martin, Max Parsons, Mark Signs, Jodie Theobald MEMBERS ABSENT: Ann Freerks STAFF PRESENT: Doug Boothroy, Sara Hektoen, Bob Miklo, John Yapp OTHERS PRESENT: Cheryl Cruise, Charlie Eastham, Maryann Dennis, Crissy Canganelli RECOMMENDATIONS TO CITY COUNCIL: By a vote of 6-0 the Commission recommended adoption of amendments to City Code Section 14- 2G to adopt a Riverfront Crossings Inclusionary Housing (IH) Ordinance. By a vote of 6-0 the Commission recommended amendments to City Code Title 14 to adopt amendments related to establishing a Community Service — Long Term Housing use, and establishing parking, density, and provisional and special exception criteria for said use. Kalkwomewea:1 Hensch called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There were none COMPREHENSIVE PLAN ITEM: A public hearing for discussion of an amendment to the Comprehensive Plan for property located north of Benton Street and west of Orchard Street to be included in the Downtown and Riverfront Crossings Master Plan. Hensch stated that the applicant has requested this item be deferred until June 2. Theobald moved to defer this item until the June 2 meeting. Signs seconded the motion. A vote was taken and the motion passed 6-0. CODE AMENDEMENT ITEMS: 1. Discussion of amendments to City Code Section 14-2G to adopt a Riverfront Crossings Inclusionary Housing (IH) Ordinance. Planning and Zoning Commission May 19, 2016—Formal Meeting Page 2 of 10 Boothroy began with some history of how this amendment proposal came to be. This amendment would apply Inclusionary Housing only to the area of Riverfront Crossings, no other areas of the City. When the City adopted the Riverfront Crossings District several years ago there was some discussion at the Council of having a requirement for affordable housing that would be required as a part of proposed developments. So as developments come before the City for approval, they would be responsible as part of the upzoning to include some affordable housing. Each development of 10 units or more would be required to provide some affordable housing. At the Council meeting there was discussion on whether there was support in the community for this. Therefore an ad-hoc work committee was created made up of stakeholders that are involved in the development process and affordable housing advocates and providers. The committee consisted of a couple of representatives from the Homebuilders Association, a member from Hills Bank for a financial perspective, affordable housing advocates from the Housing Fellowship and the Housing Trust Fund. All these parties were brought together to use their knowledge to see if common ground could be found and it was important from the Council's point of view that all decisions were unanimous regarding an affordable housing inclusionary ordinance. This group met over a period of six months and did reach a unanimous position of seven principles everyone felt the affordable housing ordinance should be based on. The seven principles were shared with City Council who accepted the recommended seven principles and unanimously directed Staff to proceed with developing an affordable housing ordinance based on those seven principals only for the Riverfront Crossings District. Boothroy explained that in the area that became the Riverfront Crossings District, what the City did was change the capacity potential of this area. The area is central to the City, close to downtown, and is designated to develop under a form -based code as a walkable, mixed-use and (if the Inclusionary Housing Ordinance is adopted) a mixed -income area. Therefore one of the provisions was that in the Riverfront Crossings area when property is upzoned to a Riverfront Crossings zoning designation the potential development capacity is greater. This area is now allowing residential uses where they were once not permitted. This area will also include a new park and improvements of streets in the area to make the area more attractive to development. Because the City believes this area has such growth potential they want to tap into that potential and capacity and provide affordable housing. Boothroy stated the other thing that has happened in this area is land values have gone up so it is important to have some housing that is affordable because otherwise it would all be more expensive. Boothroy then discussed the seven principles guiding this proposed ordinance. The first is provision of inclusionary housing should be mandatory, notvoluntary noting that when a property is upzoned to the Riverfront Crossings Zone that is when a developer would have to choose how they would meet the affordable housing requirement. The second principle, which was already adopted by the Council at their May 3 meeting, a percentage of units in a development should beset aside for housing that is affordable for an established period of time. When the City participates financially in a development, 15% of the residential units must be affordable for a minimum term of 20 years, or the life of the TIF, or term of developer's agreement, whichever is longer. This policy is in effect for any development in the City where TIF funds are used. This is the floor, the percentage or years can be greater. When the City is not participating financially in a development, 10% of the residential units must be affordable for a minimum term of 10 years. This recommendation by the committee seemed fair because the higher the number of years, or the percentage, the more difficulty it would to finance the project. Planning and Zoning Commission May 19, 2016 — Formal Meeting Page 3 of 10 Boothroy noted that most of the development in Riverfront Crossings will be more expensive larger buildings with more units. The third principle project size should be considered and a threshold established for a set- aside requirement. The Committee decided upon a development size threshold that developments that include 10 or more residential units are subject to the set-aside requirement. Again due to the development forecast of Riverfront Crossings it is expected that most developments will be larger than 10 units. If a development is below 10 units it is more difficult to meet an affordable housing requirement because the project is just too small to support that kind of requirement. Boothroy noted that at the time of upzoning the developer will have three options that are defined in the fourth principle the method used to meet the affordability requirement is the developers option. The options are: Option one is on-site rental affordable housing, option two is on-site affordable owner -occupied affordable housing, or option three is to pay a fee in lieu of offering on-site affordable housing for the purposes of providing affordable housing support elsewhere in the Riverfront Crossings area. Boothroy explained that these options are necessary due to the State's preemption of rent control. Boothroy said the fifth option is Alternatives to on-site affordable housing and/or fee -in - lieu should be provided. If the developer can show that on-site affordable housing cannot be accommodated, there are alternatives including donation of land or provision of affordable housing at another location in the Riverfront Crossings District. The sixth principle is funds created from Tee -in -lieu' contributions should be used to create an Affordable Housing Fund for the sole purpose of supporting affordable housing in the Riverfront Crossings area). The fee -in -lieu can be used for down payment assistance, or other grants/low interest/or forgivable loans to local nonprofit affordable housing agencies to assist with affordable housing in Riverfront Crossings. Finally, the seventh principle discusses qualifying income levels (affordable housing should be provided to households of qualifying income level). It was decided upon that Income Target would be: Renters: Not to exceed 60% of Area Median Income (AMI). With a TIF project, the City may negotiate affordability level (i.e. some units at a lower percentage than 60% AMI). Owners: Not to exceed 110% AMI. With a TIF project, the City may negotiate affordability level (i.e. some units at a lower percentage than 110%AMI). Elderly/Disabled: Developments designed and utilized for elderly/disabled are not required to provide an affordable housing set-aside. Boothroy explained inclusionary housing must be comparable in style and size of other housing in the area. It must also be distributed throughout a development, not clustered in one area or floor. An incentive that is also included in the ordinance is that for the affordable units there will be no parking requirement would be required under the Code. Parsons asked about rental units and if the existing tenants would be grandfathered in once their affordable housing term expires (at year 10). Boothroy said that there is no control on that so after the 10 year affordable term the rents could then go up to market value. Theobald asked about the no parking requirement, and if after 10 years there is a number of units that become market rate housing what impact with the no parking have. Boothroy said because the Riverfront Crossings is a planned area that hopefully will be sustainable with commercial mixed in with residential there won't be a need for vehicles. Yapp confirmed that the goal is for this to be a walkable neighborhood where people do not rely on their vehicles. However if someone is in a unit without a parking space, and desires storage for a Planning and Zoning Commission May 19, 2016 — Formal Meeting Page 4 of 10 vehicle, there is a City parking facility in Riverfront Crossings already and another is being constructed. Theobald asked about the fee -in -lieu and if a developer chooses a fee -in -lieu why the fees must be used in Riverfront Crossings. Boothroy explained it is much like park land dedication fees, the fee is being generated for that particular area. The fee is for affordable housing and a goal of that particular zoning classification. Theobald feels that the fee could be used to encourage more development of affordable housing in other parts of town. Boothroy said there are other funds that can be used within the City to encourage affordable housing throughout, this ordinance is to keep the affordable housing in this District. Hektoen confirmed that one of the functions of the Riverfront Crossings Zone is to create affordable housing so the monies need to be reinvested in that neighborhood. Boothroy did note that the fee piece would be a resolution approved by Council and reviewed on a regular basis. Dyer asked for an example of an inability of a developer to provide affordable housing. Boothroy said it is set up to be a tough standard to meet. Yapp said there could be a developer that will not request TIF financing and can show through their financials that they just cannot make the project work with that affordable housing requirement — in that case the ordinance provides alternatives. Signs asked why high-end senior living is excluded from this ordinance. Boothroy said the Riverfront Crossings Code already encourages affordable senior housing. Hensch opened the public hearing. Cheryl Cruise (905 Bluffwood Drive) is a retired child psychiatric nurse practitioner but is also involved in a small family business that rents apartments. She has been around rental housing in Iowa City since the 1970's. She started reading extensively about affordable housing and inclusionary housing and what is the AMI and where does it come from. When reading Census.gov she became alarmed they are only getting 1.5% of people surveyed. Cruise shared with the Commission data that shows the Johnson County medium income is $55,000 to $65,000 and there is a range with a margin of error. HUD gets median family incomes from separating out the people that are related to each other, families, and that is why the number is so high. HUD takes the family number from two years ago for a family of four and adds a cost of living escalator. HUD then says 90% of that number is a family of three, 80% is a family of two and 70% is a family of one. However there really are no families of one, they are all non -families. Cruise feels when setting policies it is important to note how few numbers are available in which to use to set the policy. Cruise also shared with the Commission the Cost Burden data because cost burden is important to inclusionary and affordable housing. The definition of affordable housing is to not pay more than 30% of your income for housing. From this data it shows that almost half of the people of Johnson County are 18-24 years old. Another 27% are graduate students, young professions, and young people just starting out and about 27% of them are cost burden. The numbers are skewed by the large number of 18-24 year olds. The committee thought the 60% AN was a better number because it was lower and that is true and it is the number low-income tax projects use. Cruise believes that 30% of income is the better number to use rather than fair -market rent. Fair - market rents are calculated from about 100 units in any given year, and only two-bedroom units, it doesn't represent any one -bedroom or studio units. Charlie Eastham (953 Canton Street) suggests to the Commission to approve the recommendation for this ordinance. He has a lot of respect for the members of the ad-hoc committee that created this recommendation. He also agrees with Cruise regarding the proper way to calculate an Planning and Zoning Commission May 19, 2016 — Formal Meeting Page 5 of 10 affordable rent. Eastham is concerned about the period of time for the non -subsidized developments, feeling it should be a permanent term of affordability. Cruise wanted to clarify using the 30% versus fair -market rent and stated this needs to be set up to be a model for other parts of the City and the County. The University of Iowa Institute for Sustainable Communities is working with Council now as well and having consistency amongst all constituencies would make sense. Maryann Dennis (1307 Rochester Avenue) works for the Housing Fellowship and was on the ad- hoc committee that created this proposed ordinance. Dennis appreciates what Cruise is saying and agrees they don't want anyone to pay more than 30% of their income for housing costs. For affordable homeownership that is figured into mortgage and lending policies. As a landlord, if they don't know what the income is then it is hard to cash-flow a rental project. The Housing Fellowship owns a 171 units scattered around Johnson County and tenants must be under a certain income level depending on funding source (some are 80% some are 60% and some are 40%) last year the average for incomes for all of their tenants in 2015 was $22,019 per year. Now if those folks pay only 30% of their income for rent they cannot cash-flow the project. So in order to do her proforma she needs to know how much rent she will get. Dennis closed by saying she appreciates the work her colleagues and Staff have done on this proposal and hopes the Commission will support the ordinance. Hensch closed the public hearing. Dyer moved to recommend adoption of amendments to City Code Section 14-2G to adopt a Riverfront Crossings Inclusionary Housing (IH) Ordinance. Parsons seconded the motion. Dyer noted that she feels this is something that has been needed in Iowa City for quite some time and this is a great beginning. Perhaps some point in the future the discussion of extending the duration of affordability can happen, but permanent affordably might just be too big of a bite to take at this time. Dyer also stated that the 30% issues seems to have to do with the occupant of a property and specific rental rates are what the landlord or owner deals with. Theobald is happy to see this proposal but also shares concern about what will happen after 10 years. However agrees this is a start and the committee has put in a lot of hard work. She also hopes this will someday expand to the entire community. Martin shared her concern about possible subpar or cheaper built projects due to this ordinance, but does support it. Hensch said he is a big fan of Riverfront Crossings and form -based zoning of mixed-use and walkability. Adding in this mixed -income just rounds out the area and hope it does become a model for other areas and cities. Signs noted his appreciation of all the data provided but perhaps has a different interpretation. He feels the data shows the need for housing at the 30% or below level of AMI. Looking specifically at the age householder by rent chart and looking at the 30 to 30.9 group and the 35+ group are the largest in each group of rents paid. That just reinforces the need to address the 60% group. Parsons agreed this is a great starting point and because it is the first in the State it will need to be Planning and Zoning Commission May 19, 2016 — Formal Meeting Page 6 of 10 open for changes and adjustments. He is ready to support this and thanks City Staff and the ad- hoc committee for their work on this proposal. A vote was taken and the motion carried 6-0. 2. Discussion of amendments to City Code Title 14 to adopt amendments related to establishing a Community Service — Long Term Housing use, and establishing parking, density, and provisional and special exception criteria for said use. Yapp explained that over the past year or so there have been a group in the community meeting to put together what is called a Housing First project for FUSE (Frequent Users System Engagement) clients. FUSE refers to chronically homeless individuals who are frequent uses of local institutions, including the justice system, human service agencies, and medical services including emergency rooms. Housing First refers to a model that has started in other parts of the country where instead of treatment model that emphasizes treating the symptoms and moving individuals from being homeless to a housing shelter and then eventually to transitional housing and then hopefully to independent housing, Housing First emphasizes as a very first step providing safe and secure housing for these individuals. One of the things the local human service agencies have struggled with is trying to find an appropriate location for such a use. In meeting with those agencies and looking through the Iowa City Zoning Code it became clear that there is not a clear use classification for such a use and that the density and parking requirements are designed more for typical households not for FUSE clients. So Staff has been working to develop a Code Amendment. FUSE clients are the chronically homeless. The Department of Housing and Urban Development defines the chronically homeless as someone who has a disability and has been living in a place not meant for human habitation, in an emergency shelter or safe haven for the last 12 months continuously or at least on four occasions in the last three years totally 12 months. Yapp addressed of the questions the Commission had at the work session Monday which was the definition of disability. Federal laws define a person with a disability as "any person that has a physical or mental impairment that substantially limits one or more life activities, has a record of such impairment, or is regarded as having such an impairment". Yapp noted the definition goes on to say that these impairments include hearing, mobility, visual impairments, chronic alcoholism, chronic mental illness, AIDS or AIDS related complex, and mental retardation. He explained that the HUD definition of a chronic homeless person does note that the person has a disability. Yapp next discussed the proposal. What Staff is proposing is establishing a new use category called Community Service — Long Term Housing. The Zoning Code currently has a broad category called Community Service Uses and refers to a typical community service use like a community center or a housing center, which is defined as short-term housing. So Staff proposes adding a definition for Community Service — Long Term Housing which would be "long term housing for persons with a disability operated by a public or nonprofit agency". So a private multi -family housing complex would not be able to take advantage of the density or parking exceptions, it would have to be owned by a nonprofit agency and serve persons with disabilities. Yapp explained with regards to density, currently in commercial zones residential density is limited to one unit per 2,725 square feet of lot area regardless of the size of the unit. Staff reviewed densities in other Iowa City Zones and is recommending a density of one unit per 900 square feet of lot area and that the units be efficiency and/or one -bedroom units. The one unit per 900 square feet lot area is consistent with rooming house density in a medium -density multi -family zone. So this would not be the highest density residential uses the City has nor is it the lowest. Yapp explained that with regards to parking Staff recommends one parking space per three units, or three beds. That is consistent with the parking requirement for assisted living facilities. The use would also have some office Planning and Zoning Commission May 19, 2016 — Formal Meeting Page 7 of 10 space and community room space in the building. Staff does not recommend any parking reduction for that part of the use. The parking requirement for office space and community room space is one parking space per 300 square feet. Staff did not want to recommend reducing the parking requirement too much due to concerns that it would make the property functionally obsolete for other uses in the future. Yapp noted that because the proposed use would have qualities in it of multi -family residential housing, community room and office space, and similar to an assisted living facility Staff recommends this use be allowed in certain commercial zones. It is recommended to be allowed as a provisional use in the Commercial Office, Intensive Commercial, and Community Commercial zones as well as the CB -2 and CB -5 zones. Originally staff was recommending if the facility is adjacent to or across the street from a single family residential zone, a special exception be required. After some conversations with Staff they are now proposing a special exception be required if it is within 200 feet of a single family zone. The 200 feet is more consistent with other similar uses in the Code and it is also consistent with the minimum distance under State Code for notification requirements. Yapp explained that as proposed it would be a provisional use meaning that certain provisions would need to be met before the use could be established. Those provisions include a requirement for a management plan that is consistent with management plans that are required for shelter uses. The management plan would need to include a plan to address any potential nuisances such as loitering, littering, noise, etc. Staff is also recommending that a neighborhood meeting be required prior to the site plan being approved. He explained that with most rezoning applications and special exception applications the City encourages but does not require a neighborhood meeting. Due to the particular unique use of this living they are recommending a neighborhood meeting be required both to share the management plan and to set up the lines of communication. Yapp stated that the facility must maintain a rental permit, as it would be considered rental housing. With the rental permit it would be subject to periodic inspections by City Staff. Staff also recommends that up to 50% of the first floor be able to be occupied by residential uses. That gives the managers of the facility a little more flexibility of where they put residential uses and then can have some residential uses adjacent to the community space and office spaces. Martin asked about the definition of disability and that it states chronic alcoholism but no other substances. Hektoen said for the Commission to not get distracted by the definition, that will be a decision that the operator of this type of facility will make and if tenants qualify for their services. Yapp noted there was a question at the work session Monday night regarding the percentage of the homeless population that may have a disability and the Human Agency Staff will be able to address that question. Hensch opened the public hearing Crissv Canganelli (2307 E. Washington Street) is the Executive Director of Shelter House wanted to be available to answer any questions the Commission had. Dyer asked if there was a specific plan for developing such a facility. Canganelli said that they have been working on a plan for about two years. They took a site visit of a facility in Charlotte South Carolina and were positively impacted by the facility there. They have met with Neumann Monson who have agreed to donate 100% of the architectural services for the project. HBK will be providing the civil engineering services. They are still developing a design for the project, but are anticipating a two-story building that will include the efficiency apartments. Canganelli said they had to wait until the Commission and Council approve this amendment before they could confirm the number of units because they need to know their ability to develop the piece of Planning and Zoning Commission May 19, 2016 — Formal Meeting Page 8 of 10 property they are looking at. The facility would include community spaces, a library, a computer room, meeting room, offices spaces, a nurse's station, and accommodations like that. Canganelli also noted it would be a secure facility; their intention is to have onsite security as a safe guard for the residents. Hensch asked if there are other facilities in Iowa that are similar to this. Canganelli said there may be facilities because this is a model of supportive housing, what is different about this project and what would be unique for the State of Iowa is that it is made available on a Housing First approach. The Housing First approach represents a paradigm shift that is slow to appear in the Midwest and has not been implemented in the State of Iowa, we would be the first and a model for the State. Dyer asked about families, would studios and one -bedroom units be adequate to house a family. Canganelli said they are not intending to make these units or building available to families. With this being the first foray into Housing First the Housing Coalition providers agreed to prioritize chronically homeless and specifically people who are qualifying in that cohort known as frequent users of public services as jail or emergency rooms only to end up back on the street. Canganelli said they did a case study of four individuals and that they are averaging about $139,000 in unreimbursed expenditures to live and die on the streets of our community. Theobald noted that it was presented that the individuals have to have an actual diagnosis and wondered if it was known how many people are out on the streets that wouldn't have a diagnosis. Canganelli said she does not have an exact percentage but it is substantial and they have the resources to help establish the diagnosis. Yapp added that overall about 40% of the adult clients at Shelter House suffer from a disability; about 26% of the adult clients were chronically homeless. Martin asked what those number actually look like. 40% is how many people. Canganelli said the 40% of adults that Shelter House has served is 40% of about 650 people. Hensch asked if there was an estimate of how many chronically homeless there are in this area. Canganelli said she knows there are 20-25 people living on the streets at any point in time, the low barrier shelter in the winter averaged 32 people per night, and almost without exception those people are chronically homeless. It can be a moving target. Hensch asked how many units are in their proposed project. Canganelli said they hope to have up to 24 units. Hensch closed the public hearing. Parsons moved to approve the amendments to City Code Title 14 to adopt amendments related to establishing a Community Service — Long Term Housing use, and establishing parking, density, and provisional and special exception criteria for said use. Theobald seconded the motion. Theobald expressed her gratitude to see a possibility of such a project. Signs agreed, noting that he once worked with the homeless youth center in Des Moines and providing that initial stability is very important. Dyer noted she has followed report from other communities where this approach has been taken and they seem to be almost universally successful. Hensch echoed Dyer's comments and sees the need for this dramatically A vote was taken and the motion carried 6-0. Planning and Zoning Commission May 19, 2016— Formal Meeting Page 9 of 10 CONSIDERATION OF MEETING MINUTES: MAY 5. 2016 Parsons moved to approve the meeting minutes of May 5, 2016. Martin seconded the motion. A vote was taken and the motion passed 6-0. PLANNING AND ZONING INFORMATION: Yapp noted that Dan Perolek, a form -based code expert, and will be here on May 24. When the City developed the South District Plan there was conversation about the "missing middle". Dan Perolek is the person that coined the term "missing middle". Yapp noted that the public session with Dan Perolek at the library will be videotaped. He will be doing a workshop with Staff and the Homebuilders Association at 1:30 on Tuesday and the public presentation will be at the library at 7:00. ADJOURNMENT: Parsons moved to adjourn. Theobald seconded. A vote was taken and motion carried 6-0. PLANNING & ZONING COMMISSION ATTENDANCE RECORD 2015-2016 FORMAL MEETING INFORMAL MEETING NAME 7/2 7/16 8/6 8/20 913 9117 10/1 10/15 1115 11/19 12/3 117 1/21 2119 3/3 3/17 417 4/21 5/5 5/19 DYER, CAROLYN X X X X X X X X X X X X X X X X I X X X X EASTHAM, CHARLIE O/E X X X X X X X X X X X X X X X X X -- — FREERKS, ANN X O/E X X X X X X O/E X X X O/E X X X X X X O/E HENSCH, MIKE X X X X X X X X X X X X X X X X X X X X MARTIN, PHOEBE X X X X X O/E O/E X O/E X X X X X X X X X X X PARSONS, MAX X X X X X X X X X O/E X X X X X O/E X X X X SIGNS, MARK — — — — — — — X X THEOBALD, JODIE X X O/E X X X X X X X X X X X X X X X X X INFORMAL MEETING NAME TERM EXPIRES 5116 DYER, CAROLYN 05/21 X FREERKS, ANN 05/18 O/E HENSCH, MIKE 05/20 X MARTIN, PHOEBE 05/17 X PARSONS, MAX 05/20 X SIGNS, MARK 05/21 X THEOBALD, JODIE 05/18 X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member