HomeMy WebLinkAbout1985-09-10 Bd Comm minutes� I
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MINUTES
IOWA CITY RIVERFRONT COMMISSION
WEDNESDAY, AUGUST 7, 1985
IOWA CITY PUBLIC LIBRARY, ROOM C
MEMBERS PRESENT: Boutelle, Daly, Horowitz, Leo, McGuire, Wachal, Wielert,
Willis
MEMBERS ABSENT: Gerleman, Helmer, Rausch
STAFF PRESENT:
GUESTS PRESENT
Rockwell, Prestemon
Don Sinek, George Mather, Kay Gillies, Marge Penney, Tory
Lea
RECOMMENDATIONS TO COUNCIL:
1. The Riverfront Commission recommends that if the Iowa Conservation
Commission (ICC) approves the special rules requested by Iowa City at the
ICC meeting on August 29, 1985, that the City Council approve sending a
letter to the Iowa Conservation Commission commending them for the
passage of the special rules.
2. The Riverfront Commission recommends that if the Iowa Conservation
Commission (ICC) approves the special rules requested by Iowa City at the
ICC meeting on August 29, 1985, that the Iowa City Council direct the
Riverfront Commission to notify Johnson County and the City of Coralville
about the passage of the special rules and encourage them to consider
extension of similar river regulations in their jurisdiction.
CALL TO ORDER
Chairperson Willis called the meeting to order at 7:30 p.m.
INTRODUCTIONS
Chairperson Willis introduced two new Riverfront Commission members: Mr. Jan
Wielert, an Iowa City representative, and Mr. Robert Wachal, a Johnson County
representative.
REVIEW AND APPROVAL OF MAY 1, 1985 MINUTES
Horowitz moved that the minutes be approved. Leo seconded. The motion
assed unanimously.
PRESENTATION OF PROJECT GREEN PROPOSAL: CORALVILLE CONNECTION
George Mather, Kay Gillies and Don Sinek addressed the Commission about a
proposed bicycle/pedestrian trail connecting Crandic Park to the Abbey Inn
complex at the corner of First Avenue and Highway 6 in Coralville. Project
GREEN will contribute $20,000 to construction costs and the City of Coral-
ville has agreed to pay the remaining costs of the $46,000 project.
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Riverfront Commission
August 7, 1985
Page 2
Horowitz expressed concern about shoreline erosion at the bend of the river.
Sinek responded that the area is already partially riprapped. He added that
the path will need to be brought up to grade with the railroad tracks where
it crosses the tracks behind the Abbey Inn. This will be done by the CRANDIC
Railroad. Sinek also pointed out that drainage should be provided in the
lowlying areas so that the western reaches of the path can be closer to the
river.
Boutelle inquired as to whether the trail would connect with another one in
Coralville, or if there were any plans to extend it north along the river.
She was told that there are too many physical and expensive obstacles to
accomplishing that at the present time.
McGuire asked if lighting would be provided for safety. Mather said that
there were no plans currently for lighting on the trail, but pointed out
that Mayor Kattchee had proposed posting daylight hours as open trail times.
Leo recommended encouraging pedestrian traffic on the trail; that it should
be considered more than just a bike trail. Wachal suggested that it be
called a nature trail.
Boutelle inquired whether the City of Coralville or Project GREEN would be
responsible for trail maintenance. Sinek replied that the maintenance issue
had not been resolved, and Mather added that the City of Coralville will be
the lead agency for writing specifications, letting bids, etc.
Chairperson Willis thanked Mather, Sinek and Gillies for the presentation,
and the Commission expressed support and admiration for the efforts of
Project GREEN in bringing about the Coralville Connection.
REVIEW OF RIVERFRONT COMMISSION ANNUAL REPORT AND FORMULATION OF FY86 GOALS
Following a lengthy discussion on the Commission's role re land acquisition,
the Commission approved the report as written and added the following action
goals:
1. Evaluate the feasibility of river corridor and trail system land acquisi-
tion through a) encouraging private -public and interjurisdictional
cooperation, (b� appraising expansion of the approach being developed by
the Neighborhood Open Space Advisory Committee for parkland dedication,
and (c) designating areas which may be of interest to Project GREEN and
other groups for acquisition and development.
2. Research sources of funds and methods to deal with urban streambank
erosion in order to provide information to property owners who wish to
institute effective river bank control measures.
3. Organize activities for June 1986 Iowa River Month.
4. Investigate statutory means of increasing local control over activities
on the Iowa River.
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Riverfront Commission
August 7, 1985
Page 3
5. Encourage cooperative agreements among jurisdictions in Johnson County to
enhance the river and shore lines for clean up projects and vista
beautification efforts.
6. Investigate expanding the charge of the Riverfront Commission to include
oversight of tributaries to the Iowa River, such as Ralston Creek.
7. Continue educational and public awareness activities which stress the
protection of the Iowa River and its environs as well as the scenic and
aesthetic potential of the river.
Rockwell will forward the revised Annual Report to Commission members for
their review and comment before the August 23, 1985, submission date.
UPDATE ON RIVER RECLASSIFICATION BY THE IOWA DEPARTMENT OF WATER AIR AND
WASTEN MEN D M
Rockwell referred the Commission to the memorandum and accompanying materials
on the IOWAWM reclassification of the Iowa River to a Class A status.
Boutelle asked if the river reclassification requirements would be met
through the proposed expansion and upgrading of the Iowa City sewage treat-
ment facilities. Rockwell responded that due to the IDWAUM reclassification,
additional processes, including chlorination and dechlorination, would need
to be incorporated into the proposed design in order to meet the higher
standards.
UPDATE ON RIVER REGULATIONS REQUESTS TO THE IOWA CONSERVATION COMMISSION
The Iowa Conservation Commission received no negative comments on the rules
as applied for by the City of Iowa City, and is expected to vote favorably to
accept the special rules at the ICC meeting on August 29, 1985. Horowitz
moved that if the special rules for Iowa City are adopted by the ICC on
August 29, 1985, the Riverfront Commission should recommend that the Iowa
City Council approve sending a letter commending the Iowa Conservation
Commission for adopting the new rules. Boutelle seconded. The motion passed
unanimously.
CONSIDERATION OF RECOMMENDING RIVER REGULATIONS IN OTHER JURISDICTIONS. I.E.
CORALVILLE AND JOHNSON COUNTY.
Marge Penney related her concern about safety on the river, particularly at
times when the water levels are low and the river is used by motorboats and
innertubers. She expressed her fear that serious injury or death may result
from future mishaps on the river.
Boutelle moved that if on August 29, 1985, the ICC adopts special rules on
behalf of Iowa City, the Riverfront Commission should recommend that the Iowa
City Council direct the Riverfront Commission to notify the City of Coral-
ville and Johnson County about the passage of the special rules and encourage
them to adopt similar rules. McGuire seconded. The motion passed unani-
mously.
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Riverfront Commission
August 7, 1985
Page 4
REPORT ON URBAN STREAM BANK EROSION
Rockwell informed the Riverfront Commission that Doug Wakefield, 703 Normandy
Drive, called the City to report that a huge tree had fallen from his
property into the river during a rain storm. Furthermore, other property
owners in the area have had similar experiences. Mr. Wakefield inquired
about the proper course of action to take. A discussion followed about the
various techniques for securing stream banks and large trees.
McGuire moved that a letter be sent to Mr. Wakefield encouraging formation of
a neighborhood association and offering informational assistance on updated
stream bank erosion control. Boutelle seconded. The motion passed unani-
mously.
DISCUSSION OF PROCEDURES FOR 1986 IOWA RIVER MONTH PHOTO CONTEST
Leo was placed in charge of devising contest rules and publicity. The
contest publicity efforts should begin by the end of August, 1985.
DETERMINATION OF DATE FOR THE RIVERFRONT COMMISSION 1985 CANOE EXCURSION
The Commission decided to cancel the summer canoe trip.
COMMISSIONERS' REPORTS
Urban Environment Ad Hoc Committee Report. McGuire. reported that the
Committee was considering ways to include the cultural environment of the
City within its scope, and would appreciate recommendations from the River -
front Commission.
OTHER BUSINESS
The Riverfront Commission decided to send a thank you letter to Irving Weber
for his series of historical articles on the Iowa River during June 1985,
Iowa River Month.
ADJOURNMENT
The meeting was adjourned by acclamation at 9:34 p.m.
Minutes were taken by Greg Prestemon.
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MINUTES
RESOURCES CONSERVATION COMMISSION
AUGUST 12, 1985 - 7:30 PM
PUBLIC LIBRARY MEETING ROOM C
MEMBERS PRESENT: Vogel, Parsons, Goodwin
STAFF PRESENT: Schoenfelder
CALL TO ORDER:
The meeting was called to order by Vogel, acting chair in the absence of P.
Nychay.
APPROVAL OF MINUTES:
The minutes of July 15, 1985 were approved as submitted with one word correc-
tion.
PUBLIC AND MEMBER DISCUSSION:
No general public in attendance.
REVIEW OF RESIGNATIONS:
The resignation letters of P. Nychay and K. Uehling had not yet been received.
REVIEW ATTORNEY GENERALS REPORT OF OF 7/24/85:
General discussion, no motions or action taken. Pages of the letter were
L ; missing so it was not forwarded to Council. Schoenfelder would contact
' Representative Osterberg for a complete copy.
REVIEW YACKNIN REPORT:
General discussion, no motions or action taken.
REVIEW LEAGUE OF WOMEN VOTERS LETTER 7/29/85:
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i RE: Support of Utility Franchise Fee.
7.`
General discussion, no motions or action taken.
OTHER BUSINESS:
'. Schoenfelder presented an update of the I.E.P.C. Community Energy Conservation
Program Grant application.
j ADJOURNMENT:
The meeting was adjourned at 8:45 PM.
TNOM.VS J. MILLER
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13ppartmrut of 3ttstire
July 24, 1985
.oll.css I.nL..o
GI.IYIN.L A..[.LS DIVISION
NOOVSI. SUILMNO
O[3 YOINLS. IOW. SOI I S
The Honorable David Osterberg
State Representative
Mount Vernon, Iowa 52314
Dear Representative Osterberg:
You have requested an opinion of the Attorney General
regarding municipal franchise agreements with privately owned
public utilities. The questions that you have presented are:
1. Can a city charge a franchise fee to utilities pursuant
to its Home Rule authority and Iowa Code section 364.2(4)(f)
(1985)?
2. If a franchise fee can be charged, could the utility
Pass this cost on to customers? If so, would the fee be charged
only to customers within the city or would the cost be charged to
all customers of the utility?
3. May the ballot at a franchise election pose alternative
questions, such as whether a franchise should be granted for 25
years or for 5 years?
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We would note at the outset that this opinion concerns only
whether a city is precluded by law from charging franchise fees
to a public utility and whether alternative proposals may be
submitted at a franchise election. The questions you raise
concerning the rates charged by a public utility are properly
presented in the first instance to the Iowa State Commerce
Commission for determination. Iowa Code section 476.1 (1985)
provides that the Iowa State Commerce Commission has the
authority to regulate the rates of public utilities. Questions
affecting public utility rates are to be submitted to and settled
by the Commerce Commission. Iowa -Illinois Gas i Electric Co. v.
Iowa City, 255 Iowa 1341, 124 N.W.2d 840, 845 (1963). The Iowa
State Commerce Commission has ruled on questions similar to those
you pose. The Iowa Supreme Court has affirmed a ruling of the
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The Honorable David Osterberg
State Representative
Page 2
Iowa State Commerce Commission that a privately owned public
utility may recover the cost of the franchise fee charged by the
city to the utility by collecting a surcharge from city customers
only rather than spreading the cost of the franchise fee over the
utility customers generally inCity of Des Moines, Iowa v. Iowa
State Commerce Commission, 285 N.w.2d 12 (Iowa 1979).-
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979).
II
A franchise is a grant whereby a city confers the right to a
public service company to use the public streets and ways for the
water pipes, gas pipes, conduits for wire, poles, etc., necessary
to provide public utility service. 12 McQuillin, Municipal
Corporations S 34.01 (3rd Ed. 1970). A franchise fee is charged
as compensation for the use of streets and public ways by the
public service company. City of St. Louis v. Western Telegraph
Co., 149 U.S. 465, 470, 37 L. Ed. 810, 13 S. Ct. 990 (1893).
The authority of a city to grant a franchise to a public
utility is delineated in Iowa Code section 364.2(4) (1985).
Franchise fees are referred to in subsection (f) as follows:
f. If a city franchise fee is assessed
to customers of a franchise, the fee shall
not be assessed to the city as a customer.
While there is no specific authorization for a city to
charge a franchise fee in Iowa Code section 364.2(4) (1985), the
power of a city to do so may be inferred from Iowa Code section
364.2(4)(f) (1985) and is within the Home Rule powers of a city,
as the assessment of a fee is not limited by the Iowa Code.
The reference to the assessment of a city franchise fee in
Iowa Code section 364.2(4)(f) was added by the Iowa legislature
in 1983. 1983 Iowa Acts, ch. 127, g S. It is our opinion that
the reference to a city franchise fee strongly implies the
legislative intent that a city has the power to impose such a
fee. See Willis v. Consolidated Independent School District, 210
Iowa 391, 396, 227 N.W. 532, 535 (1929). To Ind of erwise would
be to deny effect to 364.2(4)(f) and would therefore be
unreasonable. Iowa Code 5 4.4(2), (3) (1985).
Pursuant to its Home Rule powers, it is our opinion that a
city has the authority to assess a franchise fee to a public
utility in the absence of an express authorization pursuant to
the Iowa Code. Any limitation on a city's home rule powers by
state law must be expressly imposed. Bryan v. City of Des
Moines, 261 N.W.2d 685, 687 (Iowa 19781. We have found no
statutory restriction on the power of a city to impose a fee in
consideration of the grant of a franchise to a utility. A
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The Honorable David Osterberg
State Representative
Page 3
franchise fee may be distinguished from a tax. •A tax is a
charge to pay the cost of government without regard to special
benefits conferred.• Newman v. City of Indianola, 232 N.W.2d
568, 573 (Iowa 1975), citing In re Trust of Shurtz, 242 Iowa 448,
454, 46 N.W.2d 559, 562 (1951). The essence --o a franchise is
the conferment of special benefits, not enjoyed by the general
public, to the use of public property. The Iowa legislature
appears to have recognized this distinction. Iowa Code section
364.3(4) (1985) restricts the power of a city to levy a tax by j
providing that: 'A city may not levy a tax unless specifically !
authorized by a state law.• This section was previously codified
as Iowa Code section 368.2 (1973) as: "Cities and towns shall
not have the power to levy any tax, assessment, excise, fee, j
charge or other exaction except as expressly authorizedy�
statute.• (emphasis added) The section was amended in 1975 to
delete the reference to fees and the other exactions. It can be !
inferred that the legislature, by dropping the reference to fees,
has removed the previous limitation on a city's power to impose a
fee.
It is our opinion that City of Des Moines v. Iowa
Telephone Co., 181 Iowa 1282, 16 N.W. 323 (1917); is not
controLf ngion this issue. City of Des Noines v. Iowa Telephone
Co. held that a city cannot impose rental fees on t e use o
streets and public ways absent express statutory authority to do
so. 162 N.W. at 331, 332. The court based its decision on two
factors no longer relevant: the doctrine that a city has only
that power delegated to it from the state and the fact that a
statute gave public utilities the right to the unlimited use of i
city streets, the city having no voice in this grant of power.
The basis of the court's decision has completely changed due to
the adoption of the Home Rule Amendment and Iowa Code section i
364.2(4) (1985), subsequent to the date of City of Des Moines V.
Iowa Telephone Co.
Because of the deletion of •fees• from Iowa Code section r
368.2 in 1975 and the addition of subsection (f) to Iowa Code
section 364.2(4) in 1983, it is our opinion that two previous
Iowa Attorney General Opinions, 1970 Op.Att'yGen. 421 (a
municipal corporation has no authority to exact a franchise fee
from a private utility as a condition precedent to the granting
of a franchise), and 1972 Op.Att'yGen. 79 (city may not exact
rental fee from telephone company for use of public streets for i
lines and poles) are no longer controlling.
t
III
Iowa Code section 364.2(4) (1985) empowers a city to grant a
franchise for a term up to 25 years and does not limit the
submittal to the voters at a franchise election of a proposal for
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The Honorable David Osterberg
State Representative
Page 4
a single term of years for approval. Under the Rome Rule
authority of a city and Iowa Code section 364.2(4) (1985), a city
would have the authority to submit alternative proposals for a
term of 25 years or 5 years to a franchisee to voters at a
franchise election.' Two prior Attorney General Opinions, 1978
Op.Att'yGen. 487 and 1978 Op.Att'yGen. 503, held that more than
one proposal concerning the granting of a franchise to a public
utility may be submitted on the ballot at an election.
In conclusion, a city has the authority pursuant to its Home
Rule authority and Iowa Code section 364.2(4)(f) (1985) to charge
a fee to a public utility granted a franchise by the city.
Alternative proposals concerning the length of time that a
franchise is to be granted may be submitted on the ballot at a
franchise election. Questions concerning the rates charged by a
public utility should be presented in the first instance to the
Iowa State Commerce Commission.
Sincerely,
ANN DiDONATO
Assistant Attorney General
AD/skb
'Alternative proposals concerning the term of years that a
franchise shall be granted should be submitted as separate
questions on the ballot. See Lahn v. Incoc rated Town of
Primghar, 225 Iowa 686, 281 N.W. 2 4 (193 ); Keo u Water Works
Co. v. City of Keokuk, 224 Iowa 718, 277 N.W. 291 (193to 1938
6p.Att-'yGen. 841-.-
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MINUTES
IOWA CITY HUMAN RIGHTS COMMISSION
JULY 22, 1985
SENIOR CENTER CLASSROOM
MEMBERS PRESENT: Reed, Farrant, Belle, Felton, Weilbrenner, Hawkins
MEMBERS ABSENT: Doane, Barcelo, Burnside
STAFF PRESENT: Alexander, Klein
GUESTS PRESENT: Larry Baker, Chay McCoy
RECOMMENDATIONS TO CITY COUNCIL:
None.
RECOMMENDATIONS TO CITY MANAGER OR STAFF:
None.
SUMMARY OF RELEVANT DISCUSSION:
1. The meeting was called to order at 7:35 p.m. by vice staff chairperson
Reed.
2. Farrant moved • to approve the minutes of June 24, 1985. The motion was
seconded by Felton. The motion passed unanimously.
3. In Conciliation:
a. E/S 8 SO, 4-9-8402. The case is still in conciliation.
b. E/S, 6-26-8405. The complainant has been contacted and is interested
in pursuing conciliation.
c. E/R, 11-28-8401. The Team has not met yet.
4. In Legal:
There are three cases in Legal.
5. Cases Opened:
Three cases have been opened - one in employment on the basis of age, one
in the area of housing on the basis of race and another in the area of
housing on the basis of marital status.
6. Cases to Assign:
a. E/R, 1-30-8501. Belle (Chair); Reed, Hawkins.
b. H/PAD, 5-24-8501. Farrant (Chair); Weiibrenner, Felton.
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IOWA CITY HUMAN RIGHTS COMMISSION
JULY 22, 1985
PAGE 2
7. Community Education:
Klein had made arrangements for a Commissioner to speak on the Dottie Ray
radio show for Thursday, July 25, at 11:30 a.m. No one was available on
that particular day so Felton agreed to call and make arrangements to
speak per her availability. The Sycamore Mall Merchants have requested a
speaker for August 20th at 9:00 a.m, and either Farrant or Hawkins will
L speak. Prla Miller and Klein are doing a sexual harassment workshop at
Moore Bttsiness Forms, Inc. on Wednesday, July 24. A camera operator will
be hired in the near future and will film the Commission's cable TV
show.
Felton asked if the revised ordinance had been printed yet. Alexander
responded she had been recently advised by the Deputy City Clerk that the
ordinance would be codified by August. Hawkins discussed the need, in
his opinion, of having the Assistant City Attorney represent Concilia-
tion Teams during conciliation meetings. Attorneys representing Respon-
dents were present. Commissioners decided the first conciliation meeting
would be held without requesting the Assistant City Attorney's presence.
If that meeting resulted in problems with the Respondents attorney, the
team would request assistance from the Assistant City Attorney.
8. Old Business:
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Alexander reported on the Association's 4th Annual conference held in Des
Moines on July 19th & 20th. Klein reported on the workshop she facili-
tated on wellness.
9. Staff Report:
The staff report was discussed.
10. The meeting adjourned at 8-05.
Minutes taken by Phyllis Alexander.
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Mayor's Youth Employment Program
Minutes
j - Board of Directors Meeting
August 21, 1985
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Board Members Present: Doug Allaire, Mike Kennedy, Jan Liggett, Doug Bogenrief,
Bob Miller, Renato de Leon and Ted Halm.
Staff Present: Peg McElroy, Bob Dvorsky, and Teresa Ulin
I. Call to Order: Ted Halm called the meeting to order at 4:06 p.m.
II. Approval of Minutes: Minutes from the previous meeting were read by the
board. Jan Liggett/Doug Bogenrief moved to approve the minutes. MSC
III. Financial Reports - June and July, 1985: Peg explained that negative balances
are showing for some accounts due to the fact that these are cash reports and
do not include accruals. The funds to cover the negative balance in the Summer
JTPA account have been received in August. Some of the categories showing on
the June report were dropped in July because of the beginning of Fiscal Year
1986. As soon as all funds have been received for the JTPA grant, a compre-
hensive report will be made. The In -School grant for the upcoming school year
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was received.
IV. Additional Agenda Items
Bob Dvorsky, Sunnier JTPA County Coordinator, reported on the progress of the
program. At present there are 84 worksites and 193 slots available at them.
196 applications were received, and 114 of those young people are currently
working. 19 were declared ineligible and 45 have been terminated. Many of
these terminations are due to the fact that the program was originally sched-
uled to end at the beginning of August and a lot of the enrollees' families
planned vacations for mid-August. At the start of the program, staff had a
goal of 136 participants in the Sumner DTPA, However, the ending total is
157 enrollees. Of these, 55.3% are males and 44.7% are females.
The Mayor's Youth In -School program starts the first week of September. Peg
feels that no recruiting will be necessary because of the large number of ap-
plications already received. 20 young people will be placed in September.
Peg explained that a new representative from the NYEP board to the United Way
board needs to be chosen. The United Way board holds quarterly meetings.
Doug Bogenrief volunteered to serve in this capacity,
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A copy of the report from the Iowa Youth Corps state monitor (Summer IYC) was
reviewed. Our monitor, JoAnn Callison, made her visit to Iowa City during
IYC Camp. Unfortunately, this also happened to be the day when Solon and the
j MacBride Field Campus were evacuated due to toxic fumes. In JoAnn's report
she states that we have a "well managed program". She gave us a rating from
which we will receive points toward future grants.
j After examining the summer grants, Peg has found that there was one additional
week of funds for her full-time wages. This change would put her contract at
48 weeks of full-time and 4 weeks of half-time. Ted Halm/Doug Dogenrief moved
to amend the contract. MSC
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Board of Directors Meeting
August 21, 1985
Page Two
IV. Additional Agenda Items Continued
Peg mentioned that Mike Kennedy and Keith Kafer will be Mayor's Youth
Celebrity runners in the upcoming Iowa City Striders/Hospice'Road Races.
Sgt. Bill.Cook will also'be a celebrity runner. All will have pledge sheets
available for anyone who would like to be a sponsor. It is anticipated that
$44,000 will be raised for the United Way agencies. Runners choose which
agency their pledges go to. Among the national runners involved in the event
are Sister Marion Irvine, Bill Rodgers and Nan Doak. Peg encouraged board
members to participate, spectate, or volunteer.
V. New Business
New Office - Open House
The new Mayor's Youth officeis located at 315 E. Washington St. It is behind
Hawkeye Audio and we do have our name in the front window. We will be offi-
cially moved into that office on September 1st. Our phone numbers will re-
main the same. At the new address we will have two separate offices and a
central filing area. An Open House is planned for September 19th from 4:00 to
6:00 p.m. It will also be a celebration of Mayor's Youth's 17th year.
Funding Request
Additional funding will be requested to cover the cost of rent and a full-time
secretary. Peg has spoken with Marge Penney about this. The JTPA grant saved
funds by partially covering the costs of rent, salaries, supplies, etc. this
summer. A report regarding this request will be prepared for the September or
October board meeting,
Case Report
Bob reported on the young people selected as Outstanding Enrollees for the Sum-
mer JTPA program.
VI. Old Business
Quarterly Report -
The quarterly report was reviewed. We worked with a total of 201 young people
in FY 1985 (including Summer JTPA). This is up from a total of 94 participants
in FY 1984,
Year -End Report
The year-end report will be made a part of the annual report that will be avail-
able at the Open House on September 19, Peg would like the board's input as to
what they would like to see included in this. Doug Allaire and Jan Liggett
agreed to meet with Peg at a later date to discuss this.
Renato de Leon/Ted Halm moved to adjourn at 4:40 p.m. MSC
The next meeting will be September 18, 1985, at 4:00 p.m. in Room C of the Iowa
City Public Library.
Joun hlo, See Lary/Treasurer Teresa Ulin, Secretary
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Board of Directors Meeting
August 21, 1985
Page Two
IV. Additional Agenda Items Continued
Peg mentioned that Mike Kennedy and Keith Kafer will be Mayor's Youth
Celebrity runners in the upcoming Iowa City Striders/Hospice'Road Races.
Sgt. Bill.Cook will also'be a celebrity runner. All will have pledge sheets
available for anyone who would like to be a sponsor. It is anticipated that
$44,000 will be raised for the United Way agencies. Runners choose which
agency their pledges go to. Among the national runners involved in the event
are Sister Marion Irvine, Bill Rodgers and Nan Doak. Peg encouraged board
members to participate, spectate, or volunteer.
V. New Business
New Office - Open House
The new Mayor's Youth officeis located at 315 E. Washington St. It is behind
Hawkeye Audio and we do have our name in the front window. We will be offi-
cially moved into that office on September 1st. Our phone numbers will re-
main the same. At the new address we will have two separate offices and a
central filing area. An Open House is planned for September 19th from 4:00 to
6:00 p.m. It will also be a celebration of Mayor's Youth's 17th year.
Funding Request
Additional funding will be requested to cover the cost of rent and a full-time
secretary. Peg has spoken with Marge Penney about this. The JTPA grant saved
funds by partially covering the costs of rent, salaries, supplies, etc. this
summer. A report regarding this request will be prepared for the September or
October board meeting,
Case Report
Bob reported on the young people selected as Outstanding Enrollees for the Sum-
mer JTPA program.
VI. Old Business
Quarterly Report -
The quarterly report was reviewed. We worked with a total of 201 young people
in FY 1985 (including Summer JTPA). This is up from a total of 94 participants
in FY 1984,
Year -End Report
The year-end report will be made a part of the annual report that will be avail-
able at the Open House on September 19, Peg would like the board's input as to
what they would like to see included in this. Doug Allaire and Jan Liggett
agreed to meet with Peg at a later date to discuss this.
Renato de Leon/Ted Halm moved to adjourn at 4:40 p.m. MSC
The next meeting will be September 18, 1985, at 4:00 p.m. in Room C of the Iowa
City Public Library.
Joun hlo, See Lary/Treasurer Teresa Ulin, Secretary
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MINUTES
REGULAR MEETING
IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES
THURSDAY, AUGUST 22, 1985 - 4:00 P.M.
ADMINISTRATIVE CONFERENCE ROOM
MEMBERS PRESENT: Bovbjerg, Buchanan, Cavitt, Cox, Drum, Grimes, Lyman,
Pegnetter, Willis
MEMBERS ABSENT: None
STAFF PRESENT: Eggers, Craig, Spaziani, Jehle, B. Daly
OTHERS PRESENT: Gladys Benz
President Grimes called the meeting to order at 4:08 p.m. Minutes of the
regular meeting of July 25, 1985 were approved. Willis/Cavitt. The Board
reviewed the annual financial reports on pages 49-55 of the FY85 Annual
Report and then approved them as presented by the Library Director.
Cavitt/Bovbjerg. Board also approved the expenditure of $100 from the Gift
and Bequest Fund to be used for expenses associated with the joint meeting
today of • the Foundation, Friends, and Library boards. Drum/Buchanan.
Disbursements for August 1 and August 15, 1985 were approved.
Cavitt/Bovbjerg.
The Director reported on the following:
1. The annual letter to parents of Iowa City school children is ready for
distribution to the local public and parochial school systems.
2. Fine income increased 80% in July and was up 98% the first three weeks of
August. In July the number of overdue notices was down 21% over a year
ago. despite a 10% increase in circulation. Overdues were down 28% the
first three weeks of August.
3. The visit from the Amsterdam Publit Library officials was very gratify-
ing because of the interest in and approval of the services of Iowa City
Public Library.
4. The library is offering a course on "Getting to Know Your Library"
through Kirkwood Community College this fall. The course will consist of
three sessions and will be taught by John Hiett of the library's informa-
tion staff.
President Grimes congratulated the Case Statement Committee, especially C.
Drum, for their brochure. He reported that it had been well received by all
who have seen it.
Grimes announced the formation of an ad hoc committee to review library
operating principle A2 and the increasing demands for library services. The
charge to the committee is three -fold:
1. Review the rationale for the current library operating policy on a free
public library and the significance of maintaining the policy.
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Board of Trustees
August 22, 1985
Page 2
2. Discuss how the library is to meet increased demand at the current level
of standards.
3. Make recommendations to the President and the Board of Trustees on what
measures could be used to inform the Iowa City Council of the operating
policy and the demands placed on the library.
Nancy Willis will chair the group. Other board members are Cox, Buchanan,
Drum and Pegnetter. Eggers will work with the committee and Grimes hopes to
add a Friends and a Foundation Board member to the group. He wants the group
to meet at least twice before his October 3 attendance at the Council's
annual meeting with board and commission chairs.
Circulation Services Coordinator Ron Prosser gave the background on the
proposed policy on theft of library materials. The purpose is to put into
writing the accepted methods and procedures for dealing with people who
attempt to remove or mutilate library materials. The policy is based on
state law and the recommendations of Police Chief Harvey Miller and Dave
Brown of the City Legal Department. It was moved by Willis and seconded by
Cox that the policy be adopted as proposed. Unanimous.
Prosser also presented the proposed new refund policy. By limiting refunds
for lost materials subsequently found to six months after payment was made
and by adding a processing charge of $7.50, the library will be reducing the
number of refunds and will be covering its cost to do so, Prosser explained.
There will be no time limit or process charge if the library made the error.
The policy was adopted. Cavitt/Buchanan.
Grimes led a discussion on the FY1985 annual report written and compiled by
the staff. The two most important issues in the report, Grimes pointed out,
are the failure of the collection to keep up with rate of use and the in-
creasing dependence of the library on volunteers and hourly pay workers. Ac-
cording to the annual report the library had five items per card holder in
1981; today the ratio has dropped to three items per card holder. In 1981
81% of the workforce was permanent staff; today that share has dropped to
65%, with only one-fourth F.T.E. permanent staff member added via the budget
process since 1980. These facts led to an extended discussion of the library
staffing needs and the content of the FY87 budget request.
A brief review of the five-year plan and the 22 priority objectives for FY87
followed the annual report/budget discussion. Grimes asked that Board
members come to the September meeting with their ideas for priorities for
FY87 priorities for the five year plan. Eggers noted that numbers have to be
put together for the FY87 budget by the September meeting because it usually
has to be turned in by mid-October.
The meeting was recessed until 6:15 when it resumed in the Robert Lucas Room
j of the Holiday Inn for a joint dinner and meeting with the Boards of Direc-
tors of Friends of Iowa City Public Library and the Iowa City Public Library
Foundation. Attending for the Foundation were Scanlon and Hyman. Represen-
tatives of the Friends Board were McGrath, Gerard, Neufield, Schnack, Kron,
Burgess and Johnson.
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Board of Trustees
August 22, 1985
Page 3
Following the dinner, Grimes reconvened the meeting and made some general
remarks. He pointed out that while the building is still very new, the
library as an institution is facing two important issues. The first is the
fact that resources are not keeping up with increasing use. The second is
the principal of free public libraries and the importance of this institution
in a democratic society. Any infringement on this principle harms the
integrity of the library as an institution, Grimes said. Advocates of the
library must inform themselves of their issues and be very vocal about the
necessity of maintaining a free library.
Eggers spoke on the State of the Library. A statistical overview of the year
shows wide-based community support. The number of card holders, the number
of annual visits, contributors to the Foundation, membership in the Friends,
the number of volunteers and gift books given the library, the number of
suggestions and purchase requests are some of the many indicators of this
support. Services using the newer technologies have been welcomed by and in
some cases created new library patrons. The role of the library as a
community center which helps support the needs of nearly 500 Iowa City
organizations has become increasingly important. Eggers also said the
library has done a good job of creatively raising revenue without instituting
fees. Revenues generated by the library increased by nearly 17% in FY85 when
-j - the expenditures increased only 7%. Eggers said one of the major problems
the library faces is building a larger, more varied collection. Collection
dollars have not kept pace with inflation and the greatly enlarged user base.
The second major problem is staff. Since 1981 the library has increased
permanent library staff by only 1%. Things to look forward to in the next
year include two new formats, computer software and compact discs, and a new
version of the on-line catalog.
Della McGrath gave a report on Friends activities in the last year. Annual
goals are being developed for the first time. One goal is a membership
campaign. Another major project for the year is Books that Made the Differ-
ence. This project is patterned after a similar one done by the Center for
the Book at the Library of Congress. Letters inviting people to share their
"book" will be mailed to over 600 Iowa City leaders in September. Their
responses will be used throughout the year. Also planned by the Friends is
the production of an informative videotape on the Friends organization and
helping the Foundation with the Centennial Endowment Fund drive.
Carolyn Cavitt, Foundation President, introduced the Foundation members and
talked about this year's goals. Their annual fund goal of 535,000 is broken
into a mail campaign, a telephone campaign, a business campaign plus miscel-
laneous income. The Foundation does public service programs, mails informa-
tion about .the library and sponsors a reception for its contributors.
Susan Craig gave a short talk on the long history of the Iowa City Public
Library which began in 1896. She also stressed the unique role the library
plays in preserving local history. The library started a newspaper index in
j1982 and now has five years of the Press -Citizen indexed. Indexing, she
j explained, creates a permanent, invaluable tool for current and future Iowa
Citians. It is very expensive, however, and can only be done when the
resources are available.
Board of Trustees
August 22, 1985
Page 4
Cavitt talked about the Centennial Endowment Fund drive and what everyone
must do to support the upcoming campaign. Contributions can be made, new
givers can be solicited and identified, letters can be written, but the most
important way to support the endowment fund is by being a vocal advocate of
the library. Special training on fund raising will be given this fall in
October.
Carol Spaziani described the plans for the April 12, 1986, Centennial Fund
Drive kickoff. Dinners will be held in as many as 50 centennial homes in the
area following a reception at the library which will feature activities and
performances that showcase the library. This will be the official opening of
the public portion of the Centennial Campaign.
The meeting was adjourned at 8:50 p.m.
ehle, Susan C
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Jo Jehle, Susan Craig asy" Lolly ger
Rec rders U
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MINUTES
COMMITTEE ON COMMUNITY NEEDS
TUESDAY, AUGUST 20, 1985 - 3:30 P.M.
IOWA CITY PUBLIC LIBRARY - ROOM A
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MEMBERS PRESENT: Lauria, Becker, Kuhn, Patrick, Cooper, Williams, Leshtz,
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j Parden, Strabala, Watts
MEMBERS ABSENT: Kubby
COUNCIL MEMBERS
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PRESENT: Larry Baker
STAFF PRESENT: Nugent, Hencin, Moen, Dittmer
CALL TO ORDER:
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Chairperson Lauria called the meeting to order at 3:34 p.m.
RECOPIF"TIONS TO CITY COUNCIL
CCN recommends to the City Council that:
' 1. The Housing Painting Grant Program, originally funded through the special
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'Jobs Bill' Community Development Block Grant, be continued this fall by
using $25,000 from the present COBG Housing Rehabilitation and Weather-
ization budget.
2. The City Council reallocate the CDBG funds previously earmarked for
Congregate Housing Development and that the funds be included in the
allocations for the 1986 Program Year.
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APPROVAL OF NIWIES:
It was moved by Kuhn and seconded by Cooper that the minutes of June 18,
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1985, be approved. The motion was carried unanimously.
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PUBLIC/MEMBER DISCUSSION:
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Public:
There was no public discussion.
Member:
Williams asked staff what the situation was with Miller/Orchard Park at this
time.
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Moen said the City Council and the landowner are presently negotiating. She
mentioned that rezoning a portion of the area is under consideration.
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Committee on Community Needs
August 20, 1985
Page 2
DISCUSSION REGARDING THE REACTIVATION OF THE CITY'S PAINTING GRANT PROGRAM:
Lauria referred the Committee to the memorandum from Hencin regarding the
Housing Painting Program. Lauria mentioned the Housing Commission has
recommended to the CCN that the Housing Painting Program be continued. Hencin
said staff is proposing to use $25,000 from the COBG Housing Rehabilitation
and Weatherization budget to fund this project. Lauria asked why the funds
should be shifted from Housing Rehabilitation and Weatherization when there
is already a waiting list for this program. Hencin replied that the Painting
Program has a shorter processing time, thus enabling staff to serve more
clients. He said there is a possibility that not all of the clients on the
waiting list for the Housing Rehabilitation and Weatherization Program will
be helped due to the short remaining time in the Program Year.
Patrick moved that the Committee recommend to Council the use of $25,000 from
the COBG Housing Rehabilitation and Weatherization budget to continue the
Housing Painting Program. Becker seconded the motion. The motion carried
unanimously.
RENTAL REHABILITATION PROGRAM UPDATE:
Lauria referred the Committee to the memorandum from Hencin, dated August 9,
1985, regarding the Program Update for Rental Rehabilitation. Hencin said
there have been two formal program amendments that were passed recently by
Council. One was to lift the limit on the size of the properties, which was
previously set at 11. The other was an expansion of target neighborhoods.
Lauria asked Hencin why the amendments weren't brought before the Committee
on Community Needs. Hencin replied that they were brought before the Housing
Commission which had endorsed them.
Cooper said she would hate to see a small unit application turned down in
favor of a larger unit application due to the change of the amendments.
Hencin said most of the people who have applied for the Program are small
unit owners.
Lauria said he thought it would be appropriate to monitor the Program and if
it seemed that larger units are using up most of the funds, the Committee can
then approach Council to reinstate the 11 -unit ceiling.
REVIEW AND DISCUSSION OF THE ANNUAL REPORT FOR THE COMMITTEE ON COMUNITY
NEEDS:
Lauria referred Committee to the draft of the Annual Report. Following a
discussion of minor technical revisions, Leshtz moved to accept the Annual
Report as revised. Parden seconded the motion. The motion carried unani-
mously.
DISCUSSION OF THE SCHEDULE FOR THE 1986 PROGRAM STATEMENT PREPARATION:
Lauria referred the Committee to the Tentative Schedule for the CDBG Program
for 1986. He said no specific neighborhood meetings have been listed as yet.
The Committee discussed the possibility of meeting with the Miller -Orchard
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Committee on Community Needs
August 20, 1985
Page 3
Neighborhood residents. Cooper agreed to contact neighborhood representa-
tives to arrange a meeting time and to inform staff as soon as she made
arrangements. Lauria reminded her of the October 1 deadline to receive
proposals.
Leshtz asked how much money could be expected for next year. Hencin replied
that so far there is a 10% reduction expected from last year, with an
anticipated 1986 budget of $658,800. He added that publicity and citizen
notification will begin the first week in September. Boards and Commission
members as well as service agencies will be notified at the end of this week.
General consensus was to adopt the schedule.
STATUS REPORT FOR AUGUST:
1985 PROJECTS:
1. Goodwill Industries Renovation:
Becker said the roof repair has been completed: the holes have been
patched, gutters have yet to be installed, but the roof has been repaired.
and insulation has been installed. In addition, the canopy over the
office entrance is almost completed and the concrete work, i.e, walks,
sidewalks and drives, have all been completed. The work an the store
entrance door and donation shelter will begin soon. She also reported
that due to an architectural oversight, there was an electrical cable
problem which necessitated tearing up a small area of the paving. The
cost will be assumed by the architect and Goodwill.
2. MECCA Consolidated Services Facility:
Leshtz said MECCA has started work on its new facility which is located
at Waterfront Drive and Southgate Avenue. He said they have accepted a
contract for their phone system and are taking bids for' carpet and
furnishings. He mentioned that financing for the project is completed
and MECCA expects to move into the facility around January 1, 1986.
3. Creekside NIA Sidewalk Project:
Moen reported there will be a public hearing on the project plans and
specifications August 27. Letters have been sent to all property owners
directly affected by the project notifying them of the hearing.
4. City Park Accessibility Project:
Williams said the project is almost entirely completed except for some
bathroom stalls which are due to arrive in 6-8 weeks. He said the
start-up date for the project was July 8 with completion expected by
August 23.
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Committee on Community Needs
August 20, 1985
Page 4
1984 PROJECTS:
1. Kirkwood Circle Drainage and Surfacing:
Williams reported the start-up date was May 1 and the project is com-
pleted except for some minor problems with water pockets which are being
remedied.
2. Congregate Housing Development:
Parden distributed a press release regarding this topic. She read a
prepared statement from the market study which was conducted earlier to
ascertain if a congregate housing project was feasible for Iowa City to
engage in.
Discussion then centered around the length of time that the funds were
set aside for Congregate Housing Development.
Parden moved that the City Council reallocate the CDBG funds previously
earmarked for Congregate Housing Development and that the funds be
included in allocations for the 1986 Program Year. Leshtz seconded the
motion. The motion passed unanimously.
OTHER SMIIESS:
Lauria asked the Committee members to be sure to complete their final reports
on their completed projects. Nugent asked for Committee member volunteers to
handle two, yet unassigned projects, the Mary 0. Coldren Home Project and the
Domestic Violence Project. Watts said he would handle the Mary 0. Coldren
Home Project, and Strabala said she would take the Domestic Violence Project.
The next meeting is scheduled for September 17 at 3:30 p.m. in Room A of the
Iowa City Public Library.
Hencin reminded the Committee to contact staff if they have any other
projects of interest or any comments about 1986 projects.
ADJOURNEKT:
The meeting was adjourned at 4:31 p.m.
The minutes were submitted by Kim Dittmer.
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August 20, 1985
CONGREGATE HOUSING
At long last, the possibility of constructing congregate housing --
more properly referred to as "Assisted Independent Living" --facilities
in Iowa City has moved from a Utopian dream to a practical considera-
tion of a potential market.
You have been given a copy of the press release prepared by the
Office of Housing s Inspection Services of Iowa City, concerning the
findings of the consultants, who assessed the market for private -pay
assisted living facilities for the elderly. The press release refers
to the group interested in "congregate housing" as "limited". It
is so limited that it projects that only 6 individuals would move
into congregate housing the first year. The fifth year potential
increases to only 32 persons, indicating that such a project would
have to be subsidized, probably by Iowa City, for at least five years,
if not indefinitely. So far as I know, it is not the current intention
of the City to engage in such a program.
The results of the survey point out that there are a great many
effective services avalable to the elderly population of the city
and county that offer them strong alternatives for remaining in
their own homes or, for qualified persons, in subsidized apartment
housing.
Because of the interest of the City of Iowa City, represented by
the City Council, in supporting its elderly population, which
consists of roughly 7.78 of Iowa City residents over 65, and 7.18
of county residents in the same age group.the ad hoc committee/task
force composed of city staff, Housing and CCN committee members, and
a City Council representative, propose to make a recommendation to
the City Council that a portion of the CDBG funds assigned for
congregate housing be retained.
For many interested and sincere supporters of the congregate
housing concept, I am certain that the survey results will be a
disappointment. But the City of Iowa City has approached this
project with care and caution and probably has avoided some
serious financial and occupancy problems.
Mary garden
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For many interested and sincere supporters of the congregate
housing concept, I am certain that the survey results will be a
disappointment. But the City of Iowa City has approached this
project with care and caution and probably has avoided some
serious financial and occupancy problems.
Mary garden
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MINUTES
CIVIL SERVICE COMMISSION
AUGUST 5, 1985
RECREATION CENTER, ROOM A
MEMBERS PRESENT: Walker, Maxwell, Murphy
MEMBERS ABSENT: None
STAFF PRESENT: Carroll
OTHERS PRESENT: Kloos
SUMMARY OF RELEVANT DISCUSSION:
1. Certification of Firefighter Applicants
Carroll presented a list of candidates ranked in order of test scores includ-
ing the oral interview. The Commission discussed the qualifications of
candidates for certification. All candidates were certified by unanimous vote
with the exception of the following candidates who were not certified:
K. Schumacher - denial of certification based on driving record check and
level of sick leave use and disciplinary actions in previous employment
(unanimous vote).
R. Schumacher - denial of certification based on driving record check
(unanimous vote).
L. Eaton - denial of certification based on employment reference checks and
MMPI profile (unanimous vote).
E. Dawson - denial of certification based on driving record (Maxwell and
Walker voting against certification, Murphy voting for).
D. Bogenrief - denial of certification based on driving record check (Maxwell
and Walker voting against certification, Murphy voting for).
The Commission discussed the certification of K. Brown, however, certified
Brown based on good employment references. The Commission discussed the
certification of J. Daleske due to a poor employment reference however voted
to certify Daleske (Murphy and Walker voting for certification, Maxwell voting
against) The Commission discussed the certification of M. Loucks based on
poor employment references, however voted to certify Loucks (Murphy and Walker
voting to certify, Maxwell abstaining).
The first list of ten and a second list of eleven (final scores tied) were
certified in order of standing based on written test and oral interview
scores.
2. Police Sergeant and Captain Testing
The written test for the position of Police Sergeant will be given on Septem-
ber 9. An assessment center for the position of Sergeant was scheduled for
September 23, 24 and 25. The Captain assessment center date will be dependent
on a more specific later date.
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