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HomeMy WebLinkAbout1985-10-08 Bd Comm minutesMINUTES IOWA CITY RIVERFRONT COMMISSION WEDNESDAY, SEPTEMBER 4, 1985 - 7:30 P.M. IOWA CITY PUBLIC LIBRARY - ROOM C MEMBERS PRESENT: Boutelle, Daly, Gerleman, Helmer, Horowitz, Rausch, Wielert, Willis MEMBERS ABSENT: McGuire, Wachal i STAFF PRESENT: Beagle, Rockwell, Dittmer i RECOMMENDATIONS TO COUNCIL: 1. The Riverfront Commission recommends that the City Ordinance be amended to incorporate the Iowa Conservation Commission's adopted rule: No person shall operate any vessel towing persons on water skis, surfboards or similar devices on the Iowa River in the area bounded by the Coral- ville Mill Dam and the Burlington Street Dam, except during regattas, races, marine parades, tournaments or exhibitions authorized by the State f Conservation Commission to be held in such area. CALL TO ORDER: Chairperson Willis called the meeting to order at 7:32 p.m. REVIEW AND APPROVAL OF AUGUST 7, 1985 MINUTES: Daly moved that the minutes be approved. Rausch seconded the motion. The motion carried unanimously. i PRESENTATION OF IOWA CITY NEIGHBORHOOD OPEN SPACE POLICY: Chairperson Willis introduced Barry Beagle, who gave the Commission a brief synopsis of the history and present situation of the Iowa City Neighborhood Open Space Policy. A plan and ordinance- have been formulated by the Neigh- borhood Open Space Advisory Committee with a public hearing scheduled for the October 3, 1985 meeting of the Planning and Zoning Commission. The Neighbor- hood Open Space plan, if approved, will serve as a policy guide to the City Council and future Commissions with regard to neighborhood allocation of open space. Beagle explained that the plan encompasses all of Iowa City. He referred the Commission to a map of Iowa City which divided the City into three zones: the Inner City Zone, the Developed Zone, and a Developing Zone. Open Space Districts were formulated based on their accessibility on foot, serving a radius of one-quarter to one-half mile. Beagle said it was determined that three acres of open space per 1000 population was needed, and that 8 out of the 11 Open Space Districts will require additional open space. Beagle explained the dedication process that would occur as development is proposed. Horowitz pointed out that the plan deals only with the area within the Developing Zone; that implementation for the Inner City and Developed Zones still needs to be worked out. .n o ■ ■ Riverfront Commission September 4, 1985 Page 2 Discussion then centered around implementation of the proposed plan and ordinance. Boutelle questioned how future parks would be located considering the small, fragmented development patterns. Beagle responded that the process for dedication of future parks needed to be refined. Leo asked who would be responsible for maintaining the open space. Beagle said the City would own and maintain it. Helmer.stated that the funds should be allowed to flow from developing to developed areas. It was pointed out it would be legally and politically infeasible to expect developing areas to subsidize parks for the rest of Iowa City. Willis stressed the importance of the proposed plan and ordinance. He thanked Beagle for presenting this information to the Commission. He felt ' the Commission would now have an increased awareness of how this approach i could be effectively used in riverfront areas. UPDATE ON THE IOWA CONSERVATION COMMISSION (ICC) AUGUST 29, 1985, SPECIAL RULES DECISION: Rockwell referred the Commission to the memo regarding ICC action on the special river rules request by the City of,Iowa City. She said that four of i the requested rules were not acted upon. She said three were withheld from i consideration by the State Conservation Comission because the ICC staff did not feel the proposed rules, which did not relate to the operation of water vessels, were within their jurisdiction under the Iowa Code. Another proposed rule, "No person shall operate any vessel on the Iowa River between the Iowa Avenue Bridge and the Burlington Street Dam," was not acted upon because the ICC staff did not consider it appropriate for its Commission to take action restricting boating on the river. The ICC staff recommended that the City incorporate the requested rules into its ordinance and post warning signs at dangerous areas. Willis directed Rockwell to refer the four rules withheld from ICC. consideration to the City Legal Department so that appro- priate action can be determined. Rausch moved to recommend to Council that the City Ordinance be amended to incorporate the rule on towing that ICC adopted on August 29, 1985. Gerleman seconded the motion. The motion carried unanimously. Discussion then centered around the posting of warning signs. Willis asked Rockwell to check to see who would be responsible for putting up warning signs on or near the Iowa Avenue Bridge. I IMPLEMENTATION OF RECOMMENDATIONS TO COUNCIL REGARDING ICC SPECIAL RULES 1 General consensus was that the recommendations should stand and that the Johnson County and Coralville representatives on the Riverfront Commission would be the appropriate persons to go before the Board of Supervisors and the Coralville City Council to inform them of the ICC rulings. If'?4 Riverfront Commission September 4, 1985 , Page 3 Willis directed Rockwell to write up a summary on this issue for the Commis- sion's representatives to present to the Johnson County Board of Supervisors and the Coralville City Council. REVIEW OF RIVER RECLASSIFICATION IMPACTS ON CORALVILLE: Rockwell referred the Commission to the memorandum regarding this issue. She said Mr. Haage, of the Iowa Department of Water, Air and Waste Water Management, informed her that the reclassification standards for the Iowa River will apply to Coralville. Daly said he would like to know what coliform sampling is done in the Iowa River above and below Coralville's sewage outfall. Rockwell was requested to report back to the Commission about this. OF JUNE 19, 1986 — Rockwell updated the Commission on this event and passed out copies of the Cedar Rapids Gazette's ad format for its amateur photo contest. Leo said she would like to see it indicated somewhere on the ad that the photos, which are submitted, help promote the value of the river. Leo suggested the Commission give a prize for this event. Willis said he thought an honorarium would be a good idea. Leo said she would contact Project GREEN. NEW BUSINESS: CONSIDERATION OF SUBMITTING PROPOSALS TO THE CON41TTEE ON COMMUNITY NEEDS (CCN): Willis explained what project requests have previously been submitted by the Commission to CCN. Boutelle moved that the Commission request CDBG funds through CCN for improvements in the City Pollution Control Plant required to meet the new river reclassification standards. Leo seconded the motion. The motion carried unanimously. BG nds N so at riverbankear as, especially ithose assion t Terrilluest D Mill uPark, tcouldhbe C h enhanced by the installation of benches and the planting of trees. Leo seconded the motion. The motion carried unanimously. CONSIDERATION OF SFA RIVERFRONT EROSIOMCOMMISSION CONTRBROCHURE, I.E. A CITIZEN'S ACTION GUIDE FOR AM BANK Discussion centered on whether the brochure a) should focus on technical erosion control applications, b) primarily serve as a resource listing or c) be dropped in favor of supplying brochures already available on the topic. /1F076 F Riverfront Commission September 4, 1985 Page 4 Willis stated that a digest of information available elsewhere should pose no liability problem for the City. Further discussion was deferred until the next Commission meeting. DECISION ON BUDGET REQUEST FOR FY87: Willis said the Commission does not have a budget, i.e. money to operate on at present. He deferred this item to the October 1985 Riverfront Commission agenda and asked the Commission to have some concrete ideas as to what it wants by that time. ADJOURNMENT: Horowitz moved that the meeting be adjourned. Daly seconded the motion. The motion carried unanimously. The meeting adjourned at 9:05 p.m. The minutes were submitted by Kim Dittmer. i 142A _�")FFGT rC rlA)At_ Ar1W0A1 MINUTES RESOURCES CONSERVATION COW[SS[011 SEPTEMBER 9, 1985 : 7:30 P.M. PUBLIC LIBRARY MEETING ROOM 3 MEMBERS PRESENT: Vogel, Parsons, Goodwin, Moreland, Duffy STAFF PRESENT: Schoenfelder CALL TO ORDER: The meeting was called to order by Vogel, acting chair. APPROVAL OF MINUTES: The minutes of the August 12, 1985 meeting were approved as submitted. PUBLIC AND MEMBER DISCUSSION: No general public in attendance. REVIEW OF IEPC GRANT: Schoenfelder outlined the various components of the IEPC Community Energy Conservation Demonstration grant application for the new members of the Commission. REVIEW STATUS OF UTILITY FRANCHISE AGREEMENT: Vogel urged that all RCC members attend the informal Council meeting on September 16, 1985 and the formal Council meeting on September 17, 1985 at which time the utility franchise agreement will be discussed. Vogel also suggested to let it be known to the Council and electorate that the RCC would voluntarily oversee the expenditures of the funds generated by a 1% franchise fee to ensure the appropriateness of its expenditure. ASSESSING THE FUTURE OF THE RCC: The general consensus of the membership was that without a franchise agree- ment or franchise fee there seemed to be little need for the existence of the RCC. In the past the Council has rarely, if ever, acted on any recommenda- tions forwarded by the RCC. The following motion was entered by Goodwin, seconded by Parsons and passed unanimously: The members of the Resources Conservation Commission feel that their activities and their future are wholly dependent upon the resolution of the utility franchise issue. Until that time, it is recommended that the RCC hold AD HOC meetings only. ADJOURNMENT: The meeting was adjourned at 8:40 p.m. I i MINUTES IOWA CITY HUMAN RIGHTS COMMISSION AUGUST 26, 1985 SENIOR CENTER CLASSROOM MEMBERS PRESENT: Reed, Farrant, Hawkins, Weilbrenner, Barcelo, Burnside MEMBERS ABSENT: Doane, Belle, Felton STAFF PRESENT: Alexander, Klein PUBLIC: None RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER OR STAFF: None. SUMMARY OF RELEVANT DISCUSSION: 1. The meeting was called to order at 7:40 p.m. by Chairperson Burnside. 2. Hawkins moved to approve the minutes of July 221' 1985 and Reed seconded the motion. The motion passed unanimously. Barcelo noted that under i7, "Community Education, Carla Miller should be spelled 'Karla" Miller. 3. In Conciliation: a. E/S &,50, 4-19-8402. The conciliation team is still working out the details of the Complainant's requested settlement. b. E/S, 6-26-8405. The Respondent has finally contacted the team and details of a settlement are being worked out. c. E/R, 11-28-8401. The team has yet to meet. d. E/R, 1-30-8501. The team has yet to meet. e. H/PAD, 5-24-8501. The team is meeting with the Complainant on August 27. f. H/S, 5-30-8503 has fust been assigned. 4. In Legal: There is one case in Legal. 5. Cases Opened: One case has been opened, in employment based on sexual orientation. /4f.7t? Human Rights Commission August 26, 1985 Page 2 6. Cases Closed: Three housing cases, two involving sexual harassment and one based on race, have been settled to the Complainants' satisfaction and been administratively closed. 7. Cases to Assign: E/A, 12-20-8401. Barcelo, Weilbrenner and Hawkins. i 8. Community Education: Farrant reported that her speaking engagement to the Mall Merchants Association on August 20 was very good and that she had gotten many inquiries regarding civil rights and employment concerns. There were about 25 people present and Alexander sent them our packet on equal employment concerns. Klein reported that she and Karla Miller spoke to 20 supervisors from Moore business Forms at the Ironmen Inn on July 24 about sexual harassment in the workplace and that speaking engagement was also very successful. Auditions for an interviewer for the Commission's cable TV show will be held September 14; Klein is setting up a time and place. The formal report on the housing audit will be completed mid-September. The Human Rights Awards Breakfast will once again be on October 31 at the Holiday Inn at 7:30 p.m. Klein announced that a call for nominations has been put on radio. A letter is being sent to groups and individuals and announcements will be made in the Press -Citizen and Daily Iowan. Discussion took place on who should present each award and it was decided.to ask ex -commissioner Sue Futrell if she would present the Isabel Turner Award to the individual at -large. Commissioners will make other presentations. 9. Old Business: Commissioners had a short discussion on the use of the Assistant City Attorney in conciliation meetings where another lawyer is present for the Respondent. It was agreed upon that Commissioners could consult with the City Attorney beforehand to prepare for possible problems and call on him later if the presence of the Respondent's attorney became a major stumbling block to conciliation. 10. New Business: a. Alexander introduced the concept of Organizational Development to Commissioners. Matt Lorenz, the executive director 'of the Dubuque Human Rights Commission, has developed an OD workshop for Commission- ers and is available to come to Iowa City for two Saturdays in f November. Alexander explained that DO is a means of team -building and goal -setting for groups and helps to uncover blocks that impede working together productively. Farrant voiced her concern that OD not be another technique involving lots of emotional discharge that goes unresolved and does not ultimately help the group to move forward. Klein wondered if, because of how the Commission is not a solid, ongoing work group but seems to function more loosely, the Commission would be able to put OD to good use. Alexander felt that the Commission needed to become more cohesive and direction -oriented iI Human Rights Commission August 26, 1985 Page 3 and would benefit from the workshop. Overall, the Commission decided that they would like to have Matt Lorenz come to the next meeting and present more details on the workshop. Alexander will call Lorenz. b. Commissioners discussed ways to advertise the three upcoming vacan— cies on the Commission and to ensure that there are applicants from diverse racial/cultural and professional backgrounds. Last year, vacancies were advertised on cable and a letter with applications was sent to various community groups. It was decided to do the same this year and also to talk to individuals who could help spread the word. c. FY86 Goals: Commissioners discussed goals for 1986: 1. Continue to do outreach and speaking engagements to businesses and civic groups. 2. Keep working to have the Affirmative Action reports made more clear and readable. 3. Conduct in-house workshops for the Commissioners on civil rights issues and different protected classes. 4. Conduct a study to gauge the effectiveness of the new Human Rights Ordinance. 5. Work to become more efficient in processing cases. 11. Staff Report. The staff report was discussed. 12. The meeting was adjourned at 9:25 p.m. Minutes were taken by Paula Klein. M i r 3 X14) MINUTES PARKS AND RECREATION C014MISSION SEPTEMBER 12, 1985 MEMBERS PRESENT: Riddle, Steinbrech, Willis and Jordison MEMBERS ABSENT: Martin, Jennings, Mitchell, Alvarez and Hradek STAFF PRESENT: Cassady, Howell, Harvey and Moran GUESTS PRESENT: Anne Glenister, Project GREEN; Terry Hora, Iowa City Girls Softball Association; and Grant Hunget, Recreation Intern RECOMMENDATIONS TO THE CITY COUNCIL The Parks and Recreation Commission recommends to the City Council that the Commission be involved in the selection of the joint use facility committee, and that they be involved in the planning process, as well. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Jordison, seconded by Steinbrech, that the minutes of the August 14 meeting be approved as written. Unanimous. Terry Hora, Finance Director of Iowa City Girls Softball Association, asked if the Commission had considered the purchase of the tract of land adjacent to Taft Speedway. Cassady said there is the demand for. additional field space and the Department has received similar requests over the past several years. The $12,000 per acre purchase price is considerably more than would be normally spent for park- land acquisition. Hora said he envisions the tract being large enough for two adult and twu girls softball fields. He said there is a definite need for additional playing space, that the program has shown tremendous growth --400 players last year, 460 this year, and an anticipated increase for next year. Cassady said it would not be feasible to have two locations for girls softball and Hora said they would abandon Napoleon Park, that this tract and the playing field at Mercer Park would accommodate their needs. He added that it is centrally located and accessible by two roads, and that the Association would volunteer labor and materials for development of the tract. He suggested converting the tract into soccer tields in the fall after softball season ends. The Commission, staff, and Mr. Hora discussed the request, touching on the lack of water at Napoleon Park, as well as the distance for the girls to travel to play. Willis asked Hora to provide the Commission with a list of the Associa- tion's needs for consideration in the FY87 budget requests. /80? 7 I M MINUTES - PARKS AND RECREATION COMMISSION September 12, 1985 Page two The Commission and Mr. Cassady discussed Parks and Recreation Commission goals and objectives for FY87. They agreed that the objective position should be more defined and completion dates included. The Commission and staff tentatively identified the following objectives: Acquisition: Miller Park, and a large centralized tract of land for a sports complex. Development: Ryerson's Woods and Mesquakie Park. General: Provide a five-year comprehensive master park plan. Continue to actively pursue the acquisition of a community band shell. Capture funds by establishing a City tree nursery and acquisition of a boom bucket truck for the Forestry Division. The Commission and staff discussed the fees and charges policy and proposed fee increases for programming and services for part of FY86 and the FY87 proposed budget. Cassady asked that the Commission provide guidelines for the staff. The Commission and staff discussed the hotel/motel tax and recreation facilities reserve funds, touching on what specifically could be purchased with the funds. DIRECTOR'S REPORT i i Cassady reported that Willis had written to the Attorney General asking an opinion on the State tax law effective July 1, 1985. Cassady reported that the CCN is requesting CDBG funding in the amount of $80,000 for the purchase of a vest pocket park in the floodplain along Ralston Creek at Van Buren and Burlington. The Commission approved the request for funding with the provision that it include development of the proposed parkland. i Cassady informed the Commission that the first planning meeting for Ryerson's Woods would be September 18, 7:00 p.m., and future planning meetings are tenta- tively scheduled for the third Wednesday of each month. Cassady introduced Grant Hunget, Recreation Intern from the University of Northern Iowa. Cassady reported that the Junior Olympic Games held in Iowa City were very success- ful and it is anticipated to hold the events here again in the next couple of years. He added that Rick Ertz had done an excellent job as Assistant to the Director of Junior Olympics. Cassady announced that the first joint use facility planning meeting would be held on September 25, 7:00 p.m., at the Parks and Recreation Department, and outlined a tentative schedule for the planning process. He reported that staff is presently working on the RFP and anticipate receiving cost estimates and design proposals from a number of engineers and architects. /f.?9 MINUTES - PARKS AND RECREATION COMMISSION September 12, 1985 Page three There was considerable discussion concerning the appointment of a four -member committee, with Jordison saying that it should be recommended to Council that there is a need for a master group of limited size to attend to detail. It was ultimately agreed that the Parks and Recreation Commission recommends to the City Council that the Commission be involved in the selection of the joint use facility committee. and that they be involved in the ulannina process, as well. Movec Dee �rF Parks J MINUTES HISTORIC PRESERVATION COMMISSION THURSDAY, SEPTEMBER 12, 1985 - 7:30 P.M. IOWA CITY PUBLIC LIBRARY - ROOM B ME14BERS PRESENT: Champion, Nowysz, VanderWoude, Jones MEMBERS ABSENT: Wagner, Perry, Hayes COUNCIL MEMBERS PRESENT: Larry Baker GUESTS PRESENT: Susan Nathan STAFF PRESENT: Moen, Kratz CALL TO ORDER: Chairperson Nowysz called the meeting to order at 7:40 p.m. APPROVAL OF MINUTES: Nowysz asked that the minutes of August 14, 1985, be changed in the Selection of Street Names Which Allude to Historical Themes section. Specifically, she asked that e second to the last sentence of the first paragraph be changed to read, "Nowysz introduced Alex Kern, retired University professor, who submitted to the Commission a list of names of notable artists who could possibly be used for additional street names." Jones moved that the minutes of August 14, 1985, be accepted as corrected. Champion seconded the motion which was carried unanimously. PUBLIC DISCUSSION: There was no discussion of any item not included on the agenda. OF METHODS OF IMPLEMENTING THE URBAN ENVIRONMENT AD Nowysz introduced Larry Baker of the City Council. Baker said he came to the Commission meeting to ask the Commission what it thought its role was in environmental preservation. He said he had asked other committees the same question. In doing so, he said that the Commission should also think about the impact of development both in and around historical properties in Iowa City and what problems are created by such development. Baker also asked if the Commission was happy with its current role or would the members consider doing things to influence City Council decisions on both environmental preservation and zoning. He added that he felt the Histori- cal Preservation Ordinance in Iowa City was weak right now and he was looking for recommendations to change this condition. He further indi- cated that the Commission's profile has been rather low and that it needed to be more public and visible to the City Council in order to better promote its ideas. Baker then asked the Commission to consider what kinds of ordinances and laws would be good in promoting historical and environ- mental preservation. Nowysz mentioned that this was addressed before but that nothing resulted from it. Moen said that local statutes did not provide for the designation of sites. MINUTES HISTORIC PRESERVATION COMMISSION SEPTEMBER 12, 1985 PAGE 2 Nathan said that ordinances and zoning were probably the only way to regulate development, of property. She gave an example of this in San Francisco. Baker indicated that public support was needed for this and that it should be directed toward the City Council. He further gave another example of the Nashville zoning ordinances and referred everyone to the handout describing Nashville's Historic Zoning. Discussion then centered around the Historic Preservation Commission and neighborhood conservation. Champion asked how much the Commission should be involved in neighborhood conservation. Moen also asked Baker's conception of the difference between the two. Baker said that they can be intertwined together. Nathan said she felt that the two Commissions would be a good force in dealing with the preservation of historical property. Baker suggested that this involvement issue could be opened up for debate with the City Council. Nowysz added comments ubout the Nashville Zoning Commission and how it differed from the Iowa City Historical Preservation Commission but felt it could be used as a guideline. Baker mentioned that there were some communities in other areas who determined their own development. He said that this takes a lot of grass roots support from the public for this to unfold. Nathan agreed but mentioned that some people/groups are afraid of being "labeled" as a result of their efforts and it is sometimes difficult to get a consensus of attitudes. Champion pointed out that larger, older cities have stronger neighborhood committees which are well organized. She wanted to know how Iowa City could develop this system. Nowysz commented it develops over time. Moen asked how the Commission should proceed with the environmental preservation police passed. Nowysz said it would help to first obtain more examples of community zoning ordinances to get more ideas. Jones suggested taking whatever information is found and compiling it into a "How We Do It vs. How Others Do It" framework as an easy means of compari- son. Nowysz suggested checking the zoning ordinances of bigger cities. Champion suggested each member take -one or two of these other city ordinances and compare them. VanderWoude suggested brainstorming with these new ideas and being as creative as possible. Nowysz suggested presenting these ordinance ideas to the City Council after they had been reviewed by the Commission at a subsequent meeting. Baker said that the Environmental Committee would like a response on this matter from the Commission by November 1985, but that it could be pushed back if needed. REVIEW OF STREET NAME RECOMMENDATIONS Discussion ensued around the historical street name list. Moen began by asking if this list should be considered a mandatory, source of ideas for names. Baker stated he didn't perceive it as a mandatory list from the City Council. He did feel that the list would probably be inexhaustable due to the lack of new streets. Baker suggested talking about it again since it shouldn't be mandatory. Jones said it should be used as a guide for names. /g.3 0 MINUTES HISTORIC PRESERVATION COMMISSION SEPTEMBER 12, 1985 PAGE 3 Nowysz suggested putting the list up for public input. She asked if there would be time for this prior to the City Council meeting on September 24, 1985. She requested Moen to contact the Press -Citizen to include a press release in the paper to solicit a public response on historical street names and whether or not this list should be made mandatory. Also, the issue of street sir names i.e, street, avenue, drive, should also be included in the release. Commission members then examined the street name list of notable persons to determine who was living or dead. These were all noted by Moen. Jones asked what the City Council policy was on names already used. Baker stated they probably wouldn't be used again. Jones also stated he wanted Earl Harper added to that list. Nowysz said she would like other tribal names added to the list of Indian names. These were all noted by Moen. Moen summarized by saying that the press release would be prepared on historical street list names and whether or not it should be made manda- tory. Jones moved that the list of names be made strongly suggested but not rigidly prescriptive (optional selected names should be consistent with categories). VanderWoude seconded the motion. The motion carried unanimously. DISCUSSION OF HOMES TOUR PLANS Nowysz indicated that the tour program has been postponed due to the people with the homes 'being unprepared. She said this program will be pursued again a year from this October. Nathan further stated that these people simply needed more time to properly prepare their homes and that she would maintain contact with them. Nathan requested more input from the Commission as to which homes should be on the tour and requested confirmation of these by.next spring. STATUS OF THE GOOSETOWN NATIONAL REGISTER PROJECT Moen said that this project should be completed by the end of September, 1985. She said she would have some boundary ideas by the next Commission meeting in October 1985. Nowysz asked if these inputs could be sent out prior to the next meeting to all of the Commission members. Moen said a consultant is currently working on it. REVIEW OF THE APPLICATION FORM FOR THE 1985 HISTORIC PRESERVATION AWARDS PROG Jones opened the discussion by asking if there were any suggestions for the application. Moen reminded the Commission of their interest in broadening the award catagories. Nowysz said that this should be put into the instructions to the awards jury. Other discussion centered around possible categories for awards including architecture, materials, design, execution, etc. Commission members agreed to think about other awards categories prior to the next meeting. /Or.30 MINUTES HISTORIC PRESERVATION COMMISSION SEPTEMBER 12, 1985 PAGE 4 Nowysz suggested for consideration three names for the awards jury. These were Todd Mozingo, Robert Harvey, and Frank Seiberling. These men have much experience in architecture and design as well as landscaping and are considered by Nowysz to be objective in thinking. These names will be considered further at a subsequent Commission meeting. COMMISSIONERS' REPORTS VanderWoude said that this would be his last Commission meeting for several months. He indicated he was going on an assignment to Santa Cruz but would return to Iowa City. He said he has enjoyed working with the Commission. He said he wasn't officially resigning but left this up to the Commission members. Nowysz thanked him for his support of the Commis- sion's activities. ADJOURNMENT The meeting was adjourned at 9:40 PM. The minutes were recorded by Mike Kratz. 1,rgo MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, SEPTEMBER 26, 1985 4:00 PM ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Bovbjerg (arrived at 4:15 PM), Buchanan, Cavitt, Cox, Drum (arrived at 4.20 PM), Grimes, Lyman, Pegnetter, Willis i MEMBERS ABSENT: None STAFF PRESENT: Eggers, Jehle, Tiffany, Craig OTHERS PRESENT: Pat Forsythe, Foundation Executive Director President Grimes called the meeting to order at 4:08 Pt4. Minutes of the Regular Meeting of August 22, 1985 were approved. Cavitt/Willis. Disburse- ments of September 1 and September 15, 1985 were approved. Willis/Cavitt, i j The Director reported on the following: 1. Through the first quarter of FY86 income from fines is up 87%. • I 2. Software collection and the public microcomputer slated to be introduced on November 1. The recommended rules that will need Board approval at the October meeting regarding this service will be $1.00 per day overdue fines for software and two limits on access to the microcomputer: two hours per 2 days per person and children under 9 must be accompanied by an adult. 3. The staff recently had a demonstration of the PC -MARC cataloging system which employs a laser disc and a microcomputer to provide access to the entire Library of Congress holdings. Records for titles being added to Iowa City Public Library's collection can be edited to suit our catalog, and stored on a floppy disc then dumped into our main computer. The disc's one laser is updated every two weeks. This system, when installed, will save staff time and reduce the load on the main system. The President congratulated the Foundation on the success of its annual reception September 22 and thanked all Board members for attending. Nancy Willis gave the report for the Operating Principle No. 2 Committee. They have had two meetings and feel they have thought through and summarized the reasons for the Library Board's position on keeping the library free. Grimes said he was now appointing a committee of Willis, Pegnetter and Buchanan plus two FRIENDS members to work on a strategy to relay the Board's position to the community. ' Cavitt reported for the Foundation. They are now recruiting for the Endowment Committee. A full day of fund raising training is scheduled for Sunday, October 20. The Paddington event and raffle is Saturday October 12. Dates for the annual phone campaign have been set for January 23 and February 6. Board of Trustees September 26, 1985 Page 2 Grimes urged some Board members to attend the Coralville Public Library ground -breaking on Tuesday, October 1. There was a long and extensive discussion of the 5 -year plan update, the proposed FY87 budget, various models of budgeting library services and additional sources of revenue, both public and private. No decisions were reached. The President was requested to put together a more specific proposal on the budgeting models. The Board decided to meet again on Tuesday, October 8, 4:00 PM to review that and to approve the 5 -year plan update and the FY87 budget proposal. It was moved by Willis and seconded by Buchanan that the November and December meetings of the Board be held on the third instead of the fourth Thursday, November 21 and December 19. Approved. The meeting was adjourned at 6:05 PM. oane1i1e anU oily ggers � Recor ers 3 ,,gv) MINUTES CIVIL SERVICE COMMISSION SEPTEMBER 24, 1985 RECREATION CENTER, ROOM B MEMBERS PRESENT: Maxwell, Murphy, Walker STAFF PRESENT: Carroll, Morris, Timmins VISITORS PRESENT: Craig The meeting was called to order by Walker at 12:05 p.m. RELEVANT DISCUSSION: 1. Set Hearin Date - Craig Appeal: Timmins, City Attorney, stated that accordingto Civil Sery ce Locle, the Commission should within ten days after a notice of appeal is filed with the Clerk of the Commission set j a time and place to hear the appeal which should not be less than five days and no more than 20 days thereafter. Therefore, the hearing date should be set within five to ten days from date of this meeting. Timmins also stated that there was a jurisdictional problem in regard to the filing of the Craig appeal. Timmins felt that the Craig appeal was not filed in a timely manner with the Clerk of the Commission which is the City Clerk, but instead the notice of appeal was mailed by registered mail to the Civil Service Chairperson on the 20th day and not received by the City until the 25th day; and is not sure if the notice of appeal. has been filed with the City Clerk to date. Timmins indicated that this created a lack of subject matter jurisdic- tion which Timmins felt that the Conmission should be aware of before proceeding with this matter. Craig stated he contacted the City Clerk's office regarding filing procedures and the person he talked to was unsure of filing proce- dures, making it necessary for Craig to contact Walker, Civil Service Comnission Chairperson, for clarification. The Commission decided to set the Craig appeal hearing on October 9 at 3:00 p.m. Craig stated that he would need to verify the availability of his counsel on that date. Carroll stated if Craig was unable to attend, it would require an extension of the timeframes. Timmins pointed out that if more time. is needed to complete the hearing proceedings, the Commission and appellant can agree on extending the time provided the proceedings had already begun within the time limits specified. Carroll stated that there were possibly two to three witnesses the City will call to testify. Walker pointed out that he may be a witness because of the prior telephone conversation with Craig. Carroll asked if the Commission should have legal representation present at the hearing and would it be the City Attorney. Walker stated that legal representation at the hearing was not necessary. - - Io i Minutes Civil Service Commission September 24, 1985 + Page 2 i 2. Discussion of Police/Fire Promotional Testing Schedule: Carroll suggested the deletion of the assessments centers for Police Sergeant, Police Captain, Fire Captain and Fire Lieutenant due to other pressing work projects within the Human Relations Department. Selection decisions could be based on written test scores and on education and experience for Fire positions and on education, experience and past performance for Police positions. Walker suggested that promotional testing be postponed until staffing is available to administer all testing procedures. Carroll stated that there was a need to certify a Police Sergeant list fairly soon due to an anticipated retirement of a current police sergeant later this Fall. Murphy asked if there were any time limits the Commission must adhere to once testing has begun. Carroll, citing the Civil Service Code, said that within a 90 -day period after initiating testing procedures, lists must be certified. The Commission decided to schedule the Police Sergeant's Assessment Center for the evenings of November 4, 5 and 7 to test approximately 11 individuals. Discussion of scheduling of further Police Captain selection activities was tabled until the next meeting. Carroll suggested that due to the 90 -day time limitation that testing for Fire Captain and Fire Lieutenant should be postponed until December 9th and the assessments centers administered sometime after the first of the year. Carroll will notify the Police and Fire Department of test schedule changes. 3. Fire Chief Selection: Carroll reviewed the selection procedures which will be used or re Chief position: a. A selection committee will initially review all received applica- tions to select the top 15. Committee members include: Anne Carroll, Neal Berlin, Bruce Walker, Ernest Zuber, City Council - member; Larry Kinney, Fire Marshal; Firefighter Jim Humston; and a fire chief from another city - (possibly Chief Hicks from Evanston, Illinois). b. Written Test - developed by McCann Associates. Carroll stated that an agreement with McCann Associates will be worked out so that the top candidates may take the written exam near their homes instead of coming to Iowa City. c. Written Questionnaire - will be sent to the top 15 candidates. d. Following evaluation of written tests and the written question- naires 3-8 finalists will participate in an assessment center and oral interviews. Carroll stated that selection procedure completion is targeted for early November at which time a job offer will be extended. 10933Z 1 Minutes Civil Service Commission September 24, 1985 Page 3 4. Old Business: Walker asked Carroll what the status was on the Vevera appeal. Carroll stated that the Legal Department was probably waiting to hear a ruling on the Resistance filed by the City. Carroll will speak with Timmins and report back to the Commission regarding the Vevera appeal. Maxwell asked Carroll to check with Timmins regarding the liability of the Commission in the event the Commission was sued. Carroll will report back to the Commission regarding the requested information. 5. New Business: Walker stated that. he received a letter from the Mayor regar ing a presentation he will make at Boards/Commission meeting on October 2. Carroll stated that the presentation can be made directly from the FY85 Civil Service Commission Annual Report. A copy of this report will be provided to Walker by the Human Relations Department. Walker stated that he will attend the business meeting but not the dinner. Carroll will inform the City Manager's Office. The meeting adjourned at 12:40 p.m. The next meeting is scheduled for October 9, 3:00 p.m, at the Iowa City Recreation Center, Room B. MINUTES PLANNING & ZONING COMMISSION THURSDAY, SEPTEMBER 19, 1985 - 7:30 PM CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Jordan, Scott, Perry, Cooper, Horowitz, Courtney STAFF PRESENT: Moen, Franklin, Beagle, Milkman, Boyle, Prestemon RECOMMENDATIONS TO CITY COUNCIL: 1. Approval of an amendment to Chapter 27 of the Municipal Code enabling the Historic Preservation Commission to review nominations of local proper- ties to the National Register of Historic Places. 2. Approval of an amendment to the Zoning Ordinance to permit the issuance of a temporary certificate of occupancy under certain circumstances. 3. S-8516. Approval of a report detailing the Commission's decision on Meese Lake Apartments request for PDH -8 zoning. 4. S-8518. Approval of an application submitted by Southgate Development romp—any, Inc., for approval of the final subdivision plat for Lots 5-8 and final LSNRD plan for Lots 4, 5B and 7 of Block 1, Braverman Center, a proposed shopping center between Broadway Street and K -Mart south of Highway 6; 45 -day limitation period: October 14, 1985. 5. The Planning and Zoning Commission recommends that the City Council examine all actions possible to ensure the safety of pedestrians on K -Mart Drive including looking again at the installation of new -style speed bumps. 6. S-8519. Approval of an application submitted by National Computer yds, Inc., for approval of an amendment and final LSNRD plan to expand existing facilities at 2510 North Dodge Street; 45 -day limitation period: October 21, 1985. 7. V-8502. Approval of a request submitted by Hallmark Homes, Inc., to vacs a portion of undeveloped Peterson Street right-of-way lying adjacent to the proposed Vista Park Village Subdivision. 8. The Planning and Zoning Commission recommends that the City Council begin the paving of Scott Boulevard in FY87; and postpone the paving of Taft Speedway until FY90. CALL TO ORDER: Chairperson Scott called the meeting to order at 7:37 p.m. APPROVAL OF MINUTES: Horowitz moved that the minutes of September 5, 1985, be approved as corrected; Perry seconded. The motion passed unanimously. /e.33 ..jr Planning & Zoning Commission September 19, 1985 Page 2 PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was no discussion. OPEN PLAN Chairperson Scott requested staff to invite the chairperson of the Parks and Recreation Commission to this hearing. Horowitz moved that the public hearing be set for October 3, 1985; Perry seconded. The motion passed unanimously. ZONING ITEMS: 1. Public Discussion of an amendment to Chapter 27 of the Municipal Code enabling the Historic Preservation Commission to review nominations of local properties to the National Register of Historic Places. Moen explained that the Historical Preservation Commission is seeking certified local government status in order to become eligible for federal government funds. The new status will allow the Historical Preservation Commission to review applications for the National Register. Scott emphasized that the Planning and Zoning Commission will review applications in which a historic overlay zone is requested. Moen explained the public hearing and notification process for the local Historical Preservation Commission and the state government, and further explained the process of applications. Joni Ellsworth, asked if, in the event that entire districts are created, what City code requirements will be in effect? Moen answered that only local historic districts will involve local ordinances and regulations. She emphasized that local historic districts and National Historic Districts are not the same. Scott stated that the Planning and Zoning Commission would look more favorably on small local historic districts rather than large areas of the City as presented previously. Cooper moved that the amendment be adopted; Perry seconded. The motion passed unanimously, 6-0. 2. Public Discussion of an amendment to the Zoning Ordinance to permit the issuance of temporary certificates of occupancy under certain circum- stances. Franklin explained that the purpose of the amendment is to allow greater flexibility in the ordinance e.g. to allow complete settling of excavated land prior to paving for parking. She stated that an escrow account equal to 110% of the cost of paving will be established when the tempo- rary certificate of occupancy is issued. f -PO Planning & Zoning Commission September 19, 1985 Page 3 There was general discussion about the amount of time for which the temporary certificates will be issued. Franklin stated that in general a period of several months would be involved. Jordan moved that the amendment be adopted; Horowitz seconded. The motion passed unanimously, 6-0. DEVELOPMENT ITEMS: 1. S-8516. Public Discussion of a report detailing the Comnission's ec s on on Melrose Lake Apartments request for PDH -8 zoning. Milkman stated that the Planning and Zoning Commission is required to submit a report to the City Council on its actions regarding a Planned Development Housing plan because such a plan is akin to a rezoning. The report is essentially an administrative action. Horowitz moved that the Summary Report and Finding regarding the Commis- sion's rationale for recommending approval of the preliminary and final Large Scale Residential Development/Planned Development Housing Plan for Melrose Lake Apartments be approved; Courtney seconded. Horowitz stated that she is opposed to the project because she is concerned about traffic, location and density. The motion passed 5-1, with Horowitz voting in the negative. 2. S-8518. Public Discussion of an application submitted by Southgate DevTpment Company; Inc., for approval of the final subdivision plat for Lots 5-8 and final LSNRD plan for Lots 4, 58 and 7 of Block 1, Braverman Center, a proposed shopping center between Broadway Street and K -Mart south of Highway 6; 45 -day limitation period: October 14, 1985. Milkman stated that the preliminary subdivision plat already has been approved. All legal papers are in order, including the Subdivider's Agreement limiting Lot 8 to a single access on Broadway Street. The final LSNRD plan is in compliance with the Code and the Pepperwood Agreement conditioning the rezoning of part of the tract. Milkman stated that alternative traffic circulation patterns had been previously reviewed and rejected by the Commission. She stated that the final plan included new design speed bumps on Pepperwood Place drive if required by the Council. She also stated that maintenance of sidewalks and grass on Hollywood Boulevard will be provided by Southgate Development Co. Inc. and Hawkeye Investments, owners of the Colonial Park offices until such a time as Hollywood Boulevard is vacated and disposed of. Stop signs will be placed at the end of the drives at Broadway Street and Keokuk Street. The developers and Hawkeye Investments have agreed to purchase the Hollywood Drive right-of-way from the City at fair market value under certain conditions. Milkman stated that the final agreement with Hawkeye Investments had not yet been received. tr&3 Planning & Zoning Commission September 19, 1985 Page 4 Jim Spratt, 2119 Davis, expressed his concern about the proximity of the Hollywood Boulevard/Keokuk Street intersection to Highway 6, and reiter- ated his concern about the safety of pedestrians on K -Mart Drive. He also asked if the staff or Commission had spoken with K -Mart regarding the traffic problems related to the proposed Pepperwood Place shopping center. There was general discussion about the legal agreements concerning the maintenance of Hollywood, and about the legal liability for accidents that might occur on K -Mart Drive. Scott stated that he wished to reiterate his position on the need for speed bumps in front of K -Mart at the location of "Yield to Pedestrians" �I signs. Jordan moved that the Planning and Zoning Commission recommend approval of the final subdivision plat for Lots 5-8 of Block 1, Braverman Center and the final Large Scale Non -Residential Development plan for Lots 4, 5B and 1 of Block 1, Braverman Center, subject to final approval of agree- ments between the City and Hawkeye Investments, Inc., relating to the acquisition and maintenance of the section of Hollywood Boulevard adjacent to the Colonial Park Offices property; Perry seconded. The motion passed 5-0-1, with Courtney abstaining. Horowitz moved that the City Council consider all possible actions to ensure the safety of pedestrians on K -Mart Drive including looking again at the installation of new style speed bumps; Perry seconded. The motion passed unanimously, 6-0. 3. 5-8519. Public discusssion of an application submitted by National omputer Systems, Inc., for approval of an amendment to a final LSNRD plan to expand existing facilities at 2510 N. Dodge Street; 45 -day limitation period: October 21, 1985. Milkman stated that the proposed addition will be for approximately 21,000 square feet. The requirements for trees along the right-of-way cannot be met due to the utility easements on the NCS property and the requirements of Iowa Department of Transportation on its property adjacent to the I-80 ramp. Staff recommends waiving the right-of-way tree requirements. The addition will comply with storm water management requirements. National Computer Systems has agreed to a legal agreement with the City to ensure that access to the adjacent property to the west will be provided in the future; the exact location of such access to be negotiated. Horowitz asked if the buried fuel tank is in compliance with the City Code. Milkman answered that the fuel tank will be in full compliance with all City, state and federal regulations. 1 33 Planning & Zoning Commission September 19, 1985 Page 5 Courtney moved that the Planning and Zoning Commission recommends approval of the amended preliminary and final Large Scale Non -Residential Development Plan for National Computer Systems, Inc., subject to final approval of an agreement regarding the future dedication of right-of-way to provide access to the property west of the subject property. Cooper seconded. The motion passed unanimously. 6-0. 4. V-8502. Public Discussion of a request submitted by Hallmark Homes, Inc., to vacate a portion of undeveloped Peterson Street right-of-way lying adjacent to the proposed Vista Park Village Subdivision. Beagle explained that the applicant is requesting vacation of the east half of the Peterson Street right-of-way, south of its extension into the proposed Vista Park Village subdivision. Staff recommended the entire right-of-way width be vacated finding no public purpose in retaining the west 25 feet as public right-of-way. According to the proposed plats of Vista Park Village, the 0.09 acre parcel will be combined with a lot in the subdivision to meet minimum dimensional requirements and will be covered by a utility easement. Jordan moved that the City Council vacate the entire width of undeveloped Peterson Street right-of-way lying south of its proposed extension into the Vista Park Village Subdivision; Cooper seconded. The motion passed unanimously, 6-0. 5. A-8501. Public Discussion of issues related to the annexation of approximatel°y 18 acres and the subdivision of 150 acres of Southwest Estates. Franklin reviewed the issues that were discussed at the Informal Meeting of September 16, specifically that the Planning and Zoning Commission wanted to review the Comprehensive Plan for the southwest area prior to making a recommendation. Horowitz asked the staff to invite the County Planner to this discussion at the next informal meeting. Courtney moved that the item be deferred to October 3, 1985; Jordan seconded. The motion passed unanimously, 6-0. OTHER BUSINESS: 1. Public Discussion of the Capital Improvements Program - 1986-1991. Franklin reviewed the discussions that occurred at the Informal Meeting of September 16. She stressed that the Capital Improvement Program is a management tool that is important for long-range growth. At the informal meeting the Commission had discussed the North Corridor Sewer Extension, the paving of Foster Road, as well as the paving of Scott Boulevard and Taft Speedway. She reminded the Commission of a July recommendation to the City Council to pave Scott Boulevard. IP -3 Planning 8 Zoning Commission September 19, 1985 Page 6 Horowitz moved that Scott Boulevard paving occur in FY87, and that the Taft Speedway paving be delayed until FY90; Cooper seconded. The motion passed unanimously, 6-0. 2. Planning and Zoning Information. 1. Horowitz stated that she has passed on the Planning and Zoning Commission recommendations to the Committee on Community Needs regarding the COBG allocation for Ralston Creek Open Space. 2. Chairperson Scott appointed Cooper to the Historical Preservation Commission. 3. Chairperson Scott announced that the annual meeting of Boards and Commissions with the City Council will be on October 2 at 3:30 p.m. 4. Scott thanked the League of Women Voters for attending the meeting. On behalf of the Commission, he also thanked• the League for the coffee and cookies prior to the meeting. The meeting was adjourned by acclamation at 9:03 p.m. Minutes were taken by Greg Prestemon. Darr�ney. 5 tary . /P33 I