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1985-11-04 Info Packet
City of Iowa City MEMORANDUM DATE: October 25, 1985 TO: City Council FROM: City Manager RE: Informal Agendas and Meeting Schedule October 29, 1985 Tuesday 6:30 - 8:30 P.M. Council Chambers 6:30 P.M. - Community Development Block Grant Program - Recommendations from CCN 8:00 P.M. - Council time, Council committee reports 8:30 P.M. - Executive Session November 4. 1985 Monday 6:30 - 8:30 P.M. Council Chambers Informal Council Meeting - Agenda Pending November 5. 1985 Tuesday Regular Council Meeting CANCELED - City Elections November 7. 1985 Thursday 3:30 P.M. - City Council Meeting with Chairpersons of Boards and Commissions - Iowa City Public Library, Room A 6:00 P.M. - Dinner at Givonni's November 11, 1985 Monday VETERANS' DAY - CITY OFFICES CLOSED November 12. 1985 ' Tuesday 6:30 - 8:30 P.M. Council Chambers 6:30 P.M. - Special Council Meeting - Separate agenda posted 1:30 P.M. - Iowa City Transit System Study 8:15 P.M. - Council time, Council committee reports November 15, 1985 Friday 1:30 - 4:00 P.M. Council Chambers 1:30 P.M. - Meet with Mr. Don Zuchelli regarding marketing report on Parcel 64-1A November 18, 1985 Monday 6:30 - 8:30 P.M. Council Chambers 6:30 P.M. - Informal Council Meeting - Agenda Pending /9,Ff" i Ir City Council October 25, 1985 Page 2 November 19, 1985 Tuesday 7:30 P.M. - Regular Council Meeting - Council Chambers November 25, 1985 Monday 2:30 - 7:00 P.M. Highlander Inn - Gold Room 2:30 P.M. - City Council Goal Setting for Fiscal Year 1987 6:00 P.M. - Dinner November 26, 1985 Tuesday 6:30 - 8:30 P.M. Council Chambers 6:30 P.M. - Informal Council Meeting - Agenda Pending November 28, 1985 Thursday THANKSGIVING DAY - CITY OFFICES CLOSED November 29, 1985 Fridav HOLIDAY - CITY OFFICES CLOSED PENDING LIST Priority B: Meeting with Library Board re. Revenue Sources (December 2, 1985) Meeting with Airport Commission re. Revenue Sources Leasing of Airport Land for Commercial Use City Administrative Procedures (November 1985) Kirkwood/Dodge Signalization and Traffic Patterns Coralville Milldam Project (November 1985) Sidewalk Cafes (November 1985) Newspaper Vending Machines (November 1985) Stormwater Management Ordinance Review Abandoned Vehicle Ordinance Evaluation .Appointments to Resources Conservation Commission, Board of Adjustment, Board of Examiners of Plumbers, Human Rights Commission and Parks and Recreation Commission (November 19, 1985) Y• i9'f� I F- ■ Cit of IoCit Y Iowa Y MEMORANDUM DATE: October 25, 1965 i TO: City Council FROM: City Manage .. I RE: Wastewater Plan I. I I Attached is a copy of the information which Metcalf & Eddy presented to the Ad Hoc Wastewater Plan Study Committee at the meeting of October 21. The Committee will meet again within the next several weeks to continue the discussion. If you have any geustions, please contact me. Iowa -City, Iowa CONSIDERATIONS IN THE IMPLEMENTATION OF THE WASTEWATER PLAN r , Metcalf & Eddy, Inc., Engineers October 21, 1985 y KEY CONSIDERATIONS -- EXISTING TREATMENT PLANT DOES NOT CONSISTENTLY MEET DISCHARGE REQUIREMENTS -- CURRENT FEDERAL REGULATIONS REQUIRE COMPLIANCE WITH DISCHARGE REQUIREMENTS NOT LATER THAN JULY 1, 1988 -- THE POTENTIAL FOR STATE/FEDERAL GRANT ASSISTANCE IN IMPLEMENTING THE REQUIRED TREATMENT SYSTEM IMPROVEMENTS IS IN DOUBT �9�s IMPLEMENTATION PROCESSES Traditional Fast Track Turnkey Privatization THE TRADITIONAL PROCESS IN IOWA CITY Canetnrcllon . 8srMces rEngineeriny Aowa City Owner/Operator General Contractor Construction Contractors RESPONSIBILITY Design Construction Operation Total Project Cit City -100% City -100% City -100% METCALF AND ED[ DESCR I. DESIGN QUALIFICAI SELECTION NEGOTIATI( DESIGN ADMINISTR/ II. TENDER BID PACKA( RFQ' S SELECTIONS NEGOTIATI( III. CONSTRUCT] SCHEDULE LONG LEAD CONSTRUCTI CONSTRUCTI CHANGE ORE ADMINISTRA IV. OPERATION START UP ACCEPTANCE OPERATION MAINTENANC ®-CITY i $35-- is ij $30 ' $25 - up Y V h =20 WW C �f / F� k f I i $15- 15;10=s $10- $5 to JAN 66 r' TRADITIONAL COST CURVE IOWA CITY, IOWA JAN 67 JAN es JAN 69 MONTH F is ij i Y �f k f I i THE TRADITIONAL PROCESS IN IOWA CITY, IOWA TIME — 48 MONTHS — from the end of the Planning Period until Operation begins CITY'S CONTRACTUAL RELATIONSHIPS (est. 7) — Engineer ! — Construction Contractors (est. S) — Construction Services Contractor ADVANTAGES — multiple opportunities for review — City control of all project phases DISADVANTAGES i — duration of the process — concentration of responsibility on the City (100X) — adversarial relationships at all levels during construction — heavy commitment of City's staff resources — cost is not completely defined until construction is completed — City's cash/bonding ability is utilised METCALF Q EDDY EXPERIENCE -.Des Moines, Iowa (8133M) Sanitary District of Elgin, Illinois (f8M) /9,f.s Y ,THE FAST TRACK • PROCESS IN IOWA CITY Construction Contractors RESPONSIBILITY Design Construction OParation Total Project Clty-50% City- Cit City -65% CM -50% CM -50% CM -0% • CM -35% METCALF AND EDD) DESCRIP I. CONSTRUCTION h QUALIFICATIONS SELECTION NEGOTIATION ADMINISTRATION II. DESIGNAENDEF DESIGN QUALIFICATIC SELECTION NEGOTIATION DESIGN REVIEW TENDER BID PACKAGES RFQ'S SELECTIONS NEGOTIATIONS CONSTRUCTION SCHEDULE LONG LEAD PR CONSTRUCTION CONSTRUCTION CHANGE ORDER ADMINISTRATI III. OPERATION START UP ACCEPTANCE OPERATION MAINTENANCE ,.tMM9-CITY ®-CM C FAST TRACK COST CURVE IOWA CITY. IOWA JAN 67 JAN 68 MONTH =3S I =30 i ;2S H O =20 C $15- tsisto $5- so JAN e6 FAST TRACK COST CURVE IOWA CITY. IOWA JAN 67 JAN 68 MONTH THE FAST TRACK PROCESS IN IOWA CITY, IOWA TIME - 36 MONTHS - from the and of the Planning Period until Operation begins CITY'S CONTRACTUAL RELATIONSHIPS (ast. 7) - Construction Manger - Engineer - Construction Contractors (eat. S) ADVANTAGES - facilities are.in operation earlier - multiple opportunities for review - City control of all project phases - specialist Contract Manager i■ utilized to expedite Construction, procure long -lead items, ensure conformance to specifications and audit cash disbursements - cost savings are experienced in engineering and construction on the basis of greater management intensity, more efficient tendering and reduced inflation effects DISADVANTAGES - concentration of responsibility on the City (65%) - Construction Manager is in a "staff" role - adversarial relationships at all levels during construction = cost is not completely defined until construction is completed - City's cash/bonding ability is utilized METCALF & EDDY EXPERIENCE - San Bernardino County, California (*33M) /96.r THE TURNKEY PROCESS IN IOWA CITY •Iowa Clty roner/Opera10r Engineer Turnkey Contractor Construction Contractors RESPONSIBILITY Design Construction Operation Total Project City -60% City -O% City -100% Cit TKC-00% TKC-100% TKC-0% TKC-00% METCALF AND DES I. TURNKEY C( SELECTION QUALIFI( SELECTI( NEGOTIAI ADMINISI DESIGN DESIGN REVIEW TENDERS BID PACK RFQ'S SELECTIO NEGOTIAT CONSTRUCTI SCHEDULE LONGLEAD CONSTRUC CONSTRUC CHANGE 0 ADMINIST STARTUP II. OPERATION ACCEPTANCE OPERATION MAINTENANCI � ^ T T \/ O'JfTTII - Wim, w M iiiQw TURNKEY COST CURVE IOWA CITY, IOWA JAN 87 MONTH JAN 88 i i. i. $3s j =30 $zs O W :20 � O w $15- 1s$10is$0 $10- $5- $0 JAN 86 TURNKEY COST CURVE IOWA CITY, IOWA JAN 87 MONTH JAN 88 i i. i. I j _ --_-__ - __ -- 'r THE TURNKEY PROCESS IN IOWA CITY, IOWA TIME - 34 MONTHS - from the and of the Planning Period until Operation begins CITY'S CONTRACTUAL RELATIONSHIPS (1) - Turnkey Contractor ADVANTAGES - facilities are in operation earlier - multiple opportunities for review - specialist Turnkey Contractor is utilized to expedite Construction, procure long -lead items, ensure conformance to specifications and audit cash disbursements - cost savings are experienced in engineering and construction on the basis of greater management intensity, more efficient tendering and reduced inflation effects - cost is defined at the start of construction - risk is borne by the Turnkey Contractor (64%) DISADVANTAGES - adversarial relationships with the Turnkey Contractor - City's cash/bonding ability is utilized METCALF & EDDY EXPERIENCE Saudi Arabian Air Force Facilities (JVI •19) /90.s 0 THE PRIVATIZATION .PROCESS IN IOWA CITY MEN RESPONSIBILITY Design Construction Operation •: Total Project City -O% City -o% City -0% City - O% FSO -100% FSO -100% FSO -100% FSO -100% JAN e6 PRIVATIZATION COST CURVE IOWA CITY] IOWA JAN a7 MONTH JAN 88 $35 $30 _ _ $25 F a O $20 F° w$15 $10 $5 $0 JAN e6 PRIVATIZATION COST CURVE IOWA CITY] IOWA JAN a7 MONTH JAN 88 --- -•r-- THE PRIVATIZATION PROCESS IN IOWA CITY, IOWA TIME - 33 MONTHS - from the and of the Planning Period until Operation begins CITY'S CONTRACTUAL RELATIONSHIPS (1) - Full Service Operator (Privatixer) ADVANTAGES - facilities are in operation earlier - specialist Full Service Operator designs, constructs and operates facilities providing service to the City - cost savings are experienced in engineering and construction on the basis of greater management intensity, mors efficient tendering and reduced inflation effects - operation of facilities in accordance with local, state and Federal statutes is guaranteed - cost is defined at project inception - price of the service is guaranteed to the City for the duration of the contractual period (20-23 years) - tax advantages are passed on to the City in the form of reduced service fees - risk is borne by the Full Service Operator (100%) DISADVANTAGES City enters into a 20-25 year "marriage" with the Full Service Operator City is largely removed from the decision-making process METCALF k EDDY EXPERIENCE - Auburn, Georgia (f38M) - Baltimore, Maryland (f13M) /M5 $3s $30 $25 COMPARISON OF COST CURVES IOWA CITYo IOWA N $0 O =20 i ac �3 $us v 1 i $10- 10Ss $5- $0 I; JAN 88 o TRAD JAN 87 JAN 88 JAN 89 MONTH + FSTK o TRNK a PVTZ i} i i { � 1 i MEMORANDUM OCTOBER 24, 1985 TO: CITY COUNCIL FROM: CITY MANAGER SUBJECT: TRANSIT STUDY AND BUDGET INFORMATION. THE CONCLUSIONS AND THE SYNOPSIS OF THE TRANSIT STUDY WILL BE PROVIDED TO THE CITY COUNCIL IN THE PACKET OF NOVEMBER 1. 1985. THE -COMPLETE REPORT TOGETHER WITH A BUDGET MEMORANDUM WHICH DETAILS THE FINANCIAL SITUATION FOR THE PRESENT FISCAL YEAR AND THE NEXT FISCAL YEAR WILL BE PROVIDED TO YOU A WEEK LATER WITH THE PACKET OF NOVEMBER 8. IT IS PLANNED THAT ALL OF THE INFORMATION WILL BE DISCUSSED AT THE MEETING OF NOVEMBER 12. THIS PROCESS WILL GIVE YOU A CHANCE TO THINK ABOUT THE TRANSIT ISSUES PRIOR TO THE TIME WHEN YOU RECEIVE DETAILED'INFORMATION AS TO HOW THE TRANSIT MATTERS RELATE TO THE OVERALL FINANCIAL SITUATION. IM4 i City of Iowa City MEMORANDUM DATE: October 25, 1985 TO: City Council i FROM. City Manager .J RE: Professional Services Enclosed is a listing of professional services provided to the City during the previous fiscal year. This information was requested by a Council candidate. CITY OF IOWA CITY CONTRACTED PROFESSIONAL SERVICES FISCAL YEAR ENDED 6/30/85 Amount Project/Purpose Paid ATC Associates Iowa City Airport Alliance Aviation Consultants litigation $ 4,651.11 Accu -Weather, Inc. Snow Warning Service - Highway Division 1,180.00 American Real Estate Airport - FAA Compliance 7,000.00 Appraisal of a corner of the Blackhawk Mini -Park 750.00 777W. 01 Arthur Young & Co. Privatization feasibility study for Waste Water Treatment Facility for Iowa City 2,249.00 B&B Engineering, SE Rundell/Dearborn Storm Sewer 1,535.00 Engineering/Design B1ums Blooms Ltd. Library - Plant Care 1,332.26 Richard Bourne Labor Arbitration 668.50 Coffman Associates Iowa City Airport Alliance litigation 500.00 James Curry North Side Lighting Project study 1,950.71 Hall Engineering Handicapped Accessibility Design for City Park Restrooms 1,962.50 Hansen Lind Meyer Parking Needs Study 84,279.91 Architectural Service Capital Street Ramp Improvements 5,147.77 BiT; dP7-SS Howard R. Green Airport Improvement Engineering/ Design T -Hangars 10,830.50 Airport Master Plan- Design and Improvement of Airport 46,412.66 Iowa City Airport Alliance litigation 737.50 37;9SD-bS Iowa Appraisal & Research Ryerson's Woods Park 1,000.00 Corporation Corner of Blackhawk Mini -Park 900.00 Airport - FAA Compliance Appraisal 9T O�Ou ' Johnson County Abstract Various title and lien searches for Rental Rehab Program 1,200.00 Phillip Jones MMS Consultants, Inc May, Zima & Co. MECCA Mercy Hospital Metcalf & Eddy, Inc NNW, Inc. Neumann Monson Paul Retish Dave Rosenthal Security Abstracts Shive-Hattery Engineering 2 /9Y7 Amount Project/Purpose Paid Fire Department - Affirmative Action Training $ 1,600.00 1st Avenue Culvert - Engineering 8,812.20 Camp Cardinal Road Bridge - Engineering 26,868.05 Boundary Survey - Ryerson's Woods Parks 2,180.75 37,861.00 Market Feasibility Study - Congregate Housing 12,591.00 City of Iowa City Employee Assistance Program 2,500.00 Police & Fire Wellness Program - Fitness Testing & Consultation 3,360.00 Waste Water Treatment Plant Study 69,615.00 Benton Street Bridge Widening - Engineering 14,114.75 Transit Facility- architectural 5,836.00 Fire Department - Organizational Analysis 667.00 Affirmative Action Training 11 600 00 Fire Department - Organizational Analysis 667.00 Camp Cardinal Road Bridge 205.00 County Seat Addition 285.00 Human Services Facility 95.00 Ryerson's Woods Park 313.00 Landfill Land Acquisition - Fay Hurt 140.00 Corner of Blackhawk Mini -Park 337.00 1,375.00 Burlington Street Bridge Engineering 6,907.30 Iowa Avenue Bridge Engineering 5,128.61 Hwy 1/I-80 Sewer Engineering 31,426.34 Various other projects 554.18 �C;QT�d3 /9Y7 3 / 9F7 Project/Purpose Amount Paid Stanley Consultants Landfill Leachate Control Project - Engineering $12,395.11 Thomas Stone Fire Department test development and validation 1,312.00 University of Iowa - Transit Department Institute of Public Affairs Employee Involvement Team Training 1,000.00 In-house training and workshops 2700.00 Y700 = Veenstra & Kimn, Inc. East Side Water Storage - Engineering Haste Water Treatment - New Plant 37,205.17 4,821.51 Outfall Relief System 23,213.80 Outfall Sewer to Plant 5,672.63 Pollution Control - Plant Operations 750.00 7 ,663. von Briesen & Redmond Labor Contract negotiations and arbitration 37,670.07 .Jude West Fire Department - Organizational Analysis 666.00 Winegar -Johnson Appraisal Consultation - i Company Downtown Hotel litigation 417.00 Appraisals & preparation for Kempf litigation 3 454.55 3,87 Zuchelli, Hunter & Market Feasibility Study - .5 Associates, Inc. Vacant property adjacent to i Downtown Hotel 31,385.85 ease av eaeav Note: This does not include legal services other than for collective bargaining. / 9F7 City of Iowa City MEMORANDUM Date: October 25, 1985 To: Members of tkq City Council From: Don Schnf_isV'f Director of Planning & Program Development Re: Recommendations for 1986 CDBG Funding The City Council is scheduled to discuss the recommendations of the Committee on Community Needs (CCN) for 1986 Community Development Block Grant (CDBG) funding at the October 29 informal Council meeting. In order to facilitate the City Council's review and discussion of the projects which were proposed, the staff has prepared a summary description and related information for all 1986 CDBG funding proposals (Attachment A). A tabulation of CCN's votes and project rankings is shown in Attachment B. The staff has also compiled all proposals and related information into a resource book entitled "Program Statement - 1986." By way of this memorandum, we wish to give the City Council the benefit of the staff's comments regarding all of the projects that were recommended by CCN, along with one project that was not recommended, the Economic Development Revolving Loan Fund. For future funding decisions, the staff believes that greater emphasis will need to be placed on evaluating CDBG proposals in the context of the availability of funds from other sources. For this reason, the staff proposes to work with the members of CCN in developing criteria for project funding next year which take into account the fact that other City resources, such as General Revenue Sharing, are diminishing and the City must maximize the use of its limited CDBG dollars. It should be noted, in regard to the requests from human service agencies, that the staff, including the Human Services Coordinator, did not object to any human service agency proposal from a programmatic or administrative point of view. That is, all of the agencies involved are highly regarded as stable, soundly managed organizations which provide quality services to the community. Additional comments and analysis from the Human Services Coordinator are included in the Program Statement. Following are other staff comments concerning the recommended projects: 1. Emergency Housing Project Repairs - $8,000 The amount recommended by CCN is $2,740 more than requested by the Emergency Housing Project (EHP). We recognize that some agencies in the past have come up short in paying for repairs when they have received CDBG assistance, which is why CCN members recommended a greater amount. In this instance, however, we do not believe that this substantial increase is warranted because the request by the EHP is based on fairly accurate cost estimates. A more reasonable /900 PAGE 2 approach would be to add 10% to the amount requested for contingen- cies. Funding for this project is consistent with the City's previous commitment to providing an emergency shelter in the community. 2. Housing Modifications for Low -Income Frail Elderly - $8,000 CCN recommended $3,000 more than the request from the Elderly Services Agency (ESA). We believe that the original ESA proposal ($5,000) was reasonable, and we would only caution that by increasing the amount available for this project, it means that more work must be monitored by ESA's Chore Service Coordinator. Staff otherwise feels that this is a beneficial project and one that fills the need to provide emergency home repair assistance for low-income elderly homeowners. 3. Comprehensive Housing Rehabilitation and Weatherization - $180,000 This project would be funded at the same level as the current year. It is consistent with the City's housing assistance goals to maintain the housing stock in older neighborhoods. 4. Mayor's Youth Employment Program/Napolean Park Project - $26,860 This project provides a two -fold benefit: meaningful employment for disadvantaged youth and a much needed improvement at Napolean Park. Note that MYEP's portion of the project cost is contingent on it receiving an Iowa Youth Conservation Corps grant. 5. Shared Housing Program Continuation - $20;000 The amount requested is consistent with the City's commitment to fund this project for its first three years. This would be the third year of CDBG funding. 6. Community Support Services and Day Treatment Program/Mid-Eastern Iowa Community Mental Health Center - $115,000 We recognize the need to provide adequate facilities for the treatment of mentally ill persons. But, in spite of the fact that the County Board of Supervisors has indicated to the Mental Health Center that it would provide operating funds for an expanded facility, we have reservations about the location of the proposed expansion, the building formerly occupied by Grimm's Orthopedic Supply and Repair at 220 South Van Buren Street, and the lack of capital funding from other sources. The new location provides limited parking for the number of clients and staff who would occupy it. We also feel that there should be a commitment from other sources for this capital outlay. 7. Synthesis Studio Improvements/United Action for Youth - $6,000 Based on comments from persons who are knowledgeable about UAY's synthesis studio, including the Human Services Coordinator, this has been a highly successful program. However, CDBG regulations generally do not permit the purchase of equipment which is not an integral structural fixture unless the project meets HUD's definition of a "public service." Thus, the project could be disapproved by HUD even /9iff PAGE 3 if the City Council approves it in the overall application for CDBG funds. UAY would also have to demonstrate that the project provides a minimum 51% low and moderate -income benefit. 8. Elderly Home Services Coordinator/Case Manager - $35,000 This proposal was developed by the Congregate Housing Study Committee after the elderly housing market study determined that a congregate housing facility was infeasible. Although there appears to be a need for the kind of coordination of services being proposed, we are concerned about continued funding for this project. CCN recommended only a one year commitment to the project from CDBG funds, which is reasonable under any circumstances. However, as the City Council is well aware, General Revenue Sharing, which is the source of the City's aid to agencies funding, is scheduled to terminate a year from now. Prior to that time, the City Council will need to examine its options for continuing aid to agencies funding, including CDBG as a potential source. The question before the City Council now is whether or not to fund a new program without some assurance that it can be continued after one year. 9. Mark Twain School Playground Revitalization - $1,000 Some Council members have previously expressed concern over the City funding playground equipment at school sites. However, there are some neighborhoods like the one around Mark Twain School, where the school functions as a neighborhood park. The Iowa City Community School District has indicated to parent -teacher groups that the District will not pay for outdoor play equipment. Of some additional concern is the percentage of low- and moderate -income benefit. The CDBG regulations require that at least 51% of a project's beneficiaries be of low- and moderate -income. This project is fairly close (about 40% according to the 1980 census) but would require the staff to conduct a neighborhood survey to confirm the level of benefit. 10. Crisis Center - Food Bank Facility - $156,500 We agree that human service agencies must themselves be adequately housed in order to deliver their services in an efficient manner. The concern, however, is the level of commitment being requested for a single agency, albeit multiple programs, to be housed in one building and with no commitment from other funding sources. This would appear to be contrary to the City's previously stated desire to see agencies consolidate locations. Also, there is a question of the placement of such a facility in a residential zone under the City's Zoning Ordi- nance. 11. Residential Elderly/Handicapped Accessibility Project - $20,000 This would be a new City initiative. The project is consistent with the City's efforts to provide barrier -free housing for persons with handicaps. llzf M PAGE 4 12. Handicare, Inc., Expansion and Accessibility - $49,000 There has been some concern expressed over the level of funding for this project which is located in rented quarters and in a physically constrained area. Handicare has a five-year lease which is renewable for another five-year term. Our concern is that, in the event Handicare discontinues its operation in less than ten years (the term typically placed in City/human service agency contracts of this kind), the City may not be able to recoup its full CDBG investment. However, we recognize that Handicare has made an effort to 1) find the most suitable location and 2) obtain funding in addition to the CDBG request for their improvements. Last year, the City allocated $13,350 in CDBG funds for Handicare to purchase a van. 13. Curb Ramp Installation - $5,000 This project is consistent with the City's commitment to make public services and facilities accessible to persons with handicaps. The amount recommended by CCN is $3,000 less than the request from staff. 14. Acquisition of Ralston Creek Open Space - $80,000 We agree with the concept of providing additional open space in this densely developed area. We have strong reservations about the level of funding needed to acquire the property in question (425 Burlington Street). Although there are no current estimates of what the property might be worth, we are concerned that $80,000 is not sufficient to buy it. The property measures approximately 100'x300' and is in the floodway of Ralston Creek. However, the cost estimate for this project does not take into account the expense of displacing the business located at this site, which could add another $80,000-$100,000 to the cost. With other commitments being made to use monies in the Parkland Acquisition Fund, it is doubtful that the City could fund the difference at this time. 15. Goodwill Industries Renovation - $127,000 CCN recommended approximately $100,000 less than the amount requested by Goodwill. If funded at the lower level, we believe that Goodwill would be able to accomplish the most needed interior building improve- ments. This is consistent with Goodwill's stated priorities for completing their three-phase renovation project. Phase I was funded last year from CDBG at $205,335. 16. Terrell Mill Park Improvements - $1,200 The project being proposed is consistent with the City's goal of increasing enjoyment of the Iowa River. CCN recommended $550 less than the Riverfront Commission's request. /f/I PAGE 5 17. North Market Square Handicapped Accessible Play Area = $3;000 Last year the City provided $3,000 for improvements at this park: What is being proposed this year, a wheelchair sports course, would be a highly innovative improvement. We would only caution that the level of development at this small park needs to be monitored to ensure that it does not become over -developed as very little green space may be left. 18. Systems Unlimited; Inc: - =63;640 This project would combine CDBG funds with substantial funding from other sources. It is consistent with the City's housing assistance goals of providing housing for special populations. CCN recommended $6,360 less than the amount requested. 19. General Program Administration - $107,000 The amount requested is based on the current service level for the CDBG Division in the approved FY86 City budget and proposed FY87 budget. 20. Contingency Fund - $36,600 The contingency fund allows for the additional reduction in funding if the Congress reduces the CDBG Program by 15% instead of 10% this year. Economic Development Revolving Loan Fund- $300;000 CCN did not recommend this project for funding. The purpose of the revolving loan program is to set-up a loan fund to assist expanding or relocating businesses that would create permanent jobs in the research and industrial sector. According to CDBG guidelines at least 51% of these jobs must be available to low- and moderate -income persons (or the project must aminate or prevent slum and blight). Advantages of this program include: 1. Creation or retention of jobs, primarily for low- and moderate -income persons; 2. Expansion of the tax base; and 3. Repayment to the CDBG Program for future use. At present Iowa City is at a definite disadvantage in assisting local firms to expand or in attracting industry compared with CDBG non- entitiement communities, all of which are eligible for the State-run economic development set-aside program. Several of the other Iowa entitlement communities have already established some type of economic development loan program with their CDBG funds. Furthermore, the last two times the City has approached State agencies for economic development assistance, staff members have been clearly informed that the City is expected to commit some of its own funds toward economic development goals rather than rely only on State programs. Opt i i R I r 1986 CDBG PROJECT FUNDING REQUESTS '- October 15, 1985 AMOUNT PROJECT NNEAMOUNT ALLOCATED REQUESTED BY CCN _PROJECT DESCRIPTION A. PROJECTS RECOKNmo FOR cwG FUNDING BY CCM: I. Emergency Housing Project f 5 26 - Repairs ' 0 $ 8,000 CDBG funds arc requested to repair and Du ATTAFJHENT A ADDITIONAL INFORMAT, O 1 replace the driveway and Sidewalk front- Ing the Emergency Housing facility. Housing he meritgram seoft the rem rwedrtonup- FI- Plateal assistance is also needed to rc- grade the facility, CCN recommended that An additional $2,710 Place the roomdetefixtureorated kitchen sink, three bathroom fixtures and accompanying In CDBG funds be allocated above the Amount cabinets and hardware. rp=d. 1983 Jobs Bill and 1981 COBG funds In the Amount of $155,000 were allocated to purchase and Improve this faculty. 2. Housing Modifications for 5,000 Low IncElderly 8,000 ' Provision of minor structural repeln and modifications to the homes of the $2,500 1n 1985 COB6 funds ren used to frail elderly. assist 10 elderly households In addition to providing employment for .to10 s. feels that this program appears to be one of the most successful ones funded and recommends Additional CDBG funds of $3,000 in order to Assist more 3, CmmprcbednB 180,000 Rehah111nd W+theripled, 180,000 Con los's an of a r rAm to rcMbI"'ato and weeNerf:e slnpla°faefly, elderly residents. Fundsrill be uud to rchA611futa appras aner•occu- low-income homes through low -Interest toLely 10-12 homes and to fund one full- time end forgiveable loans. Homes an located In CDOG Neighborhood Improvement Areas. staff person. Additionally, the program will include low interest paint - /. mayor's loyment 26,862 26,860 Ing loans for the Spring and Summer of 1986. Progrm/h Conserras Funds arc reques led to purchase We m+terl- Als for a essiblter $25,000 in funds from tM State Office e restroom and�to�upPlyndimurce of the Napoleon Park site, focalPlanning from � :nidiProgrammiine used loand loy participants of the Imo Youth Conserva-tion Corps to erect the restroom facilities. P%KL-W- 6, Shared Housing Program Continuation f 20,000 6, Cmwnity Support Services 115,000 and Day Treatment Services. Mid -Eastern laws Caunity Mental leelth Center 7- Synthesis Studio Improve- j I. Ymmntt//United Action for i B. Elderly Hama Services Coordinator/Case Manager 6.000 15.000 1986 CDffG PROJECT FUNDING REQUESTS a October I5, 1985 AMOUNT ALLOCATED Y CCN PROJECT DESCRIPTION I ADDITIONAL INFONWTION f 20,000 Continuation of an eslstlnyy program. In ad 1981, CCM and the Housing Camisslon In DecemMr, 1961, The Sh+red Housing III commanded re. of the program aM Can- tin a1 support for up to three contracted to tea Elderly Services Agency- nuy' TM program, Yhich yeah, This Dropoal seeks funding for the [Mrd yur of the project an nilsbod In 23 mfitcMtw Curn^gyhu [hero ue 12 active matches. 115.000 The Mental Health Center seeks space to eap+nd itt Day Tn+trat aM Camnunity ate220u5 nth Wr1y�iN Support Services program and Malty handicapped access to the facility. Yea (fo�irly 6r1�'i Orthopedic Supply and Services), is I directly south of the Mental Health Center facility. of the {115,000 re- quest. $30,000 amid be directed toward 6.000Funding �_ to maintain and update the renovation of the stnctun. elec• tronic arts equipment for the United The Synthesis Studio provides a variety Action for Youth's Synthesis Studio. of opportunities for youth to pursue Interests In the use of electronic media, 'cosmunlution technology and traditional arts. This project my require an In. cam survey of the participants to deter- mine 1f it will benefit a majority (51%) of IoW -moderate fnco persons. 35.000 _ Funding to be used for a staff Person to serve is a ase onager to Ink the Service pa concur that os elderly with lM various seryice agen- lees and to continually monitor the need for person in ad Ind amu uspaeperntoocoordlmte and mon1G level of service provision. The pro• gram would be contracted to for the services of those elderly who wish to remain in their own homes. They are an existing service agency, willing to assist with the development of the program. CCN recommended funding of of sOume forrthhe additionalh$10.000 has not been identified. 10. Crisfacile Center/Food Bank I 15fi,500 facility 156,500 Purchase of a facility to house the Food ank, the Emergency Assistance Pr rue, -the 1986 COBG PROJECT FUNDING REQUESTS 3 and Crltlt Intervention Center ' ' October 15, 1985 An option on A site has nott beeger n obtain- AUNT May be able to house additional hewn PROJECT NATE AMOUNT - REQUESTED ALLOCATED By CCN PROJECT DESCRIPTION Project or elderl hone- omen and rantalpproperty owners to or haveers llncowsive sthat exceeide the d �jjg�rea I Make their housing units aero accessl- ble end adaptable to their needs. bility, requirements for the City's Hous- ADDITIONAL INFORMATION 9. Mark Twin School Play- ground Revitalization f 1,000 { 1,000 Request of Nark Twin P.T.O. to purchase Playground equipment for the Mark Twain111,000 Mark Twin P.T.O. will Contribute Ineeds. The program would be Mad - School site. towards the Playground equip. mot purchase. A survey to determi ne If the project will benefit a majority Of low -moderate Income persons may to 10. Crisfacile Center/Food Bank I 15fi,500 facility 156,500 Purchase of a facility to house the Food ank, the Emergency Assistance Pr rue, -the Y... w. Increased ur of the Foal Rank and Me and Crltlt Intervention Center wlWnle Assistance for Progress has n- ' An option on A site has nott beeger n obtain- ed. A facility purchased by this agency May be able to house additional hewn 11. Residential Elderly 30,000 Mandlupped Accestl- b111ty 20,000 Provision oflow-Interest loans and/or grants to handicapped d services agencies. A number of elderly/handicapped how. Project or elderl hone- omen and rantalpproperty owners to or haveers llncowsive sthat exceeide the d �jjg�rea I Make their housing units aero accessl- ble end adaptable to their needs. bility, requirements for the City's Hous- Ing Rehabilitation Program but need Asdssince In adapting their hors to Ineeds. The program would be Mad - i 12.. Handicare, Inc., Expansion 19,000 and Accessibility 19.000 I Request for funds to be used for Im. provements to be Made At Handicare's new location in the lower level of SA Patrick's Church Social Heil at I21y South If nn Street. Housing Rehab111t ilon v tion Program. CCN recon of $20.000 for one year. lmprovements are necessary to expand services and to Make the new facility accessible to the handicapped. Nandi. cam now has a waiting list of So children of which approximately 60% are IOW mDderate Income. These funds will allow expansion of the program frau l5 to 60 children. 1 1966 CON PROJECT FUNDING REQUESTSAWAT - October 15, 1986 PROJECT NATEANUNT ALLOCATED REQUESTED 8Y CCN 13. Curb Ray Installation PROJECT DESCRIPTIONIUL f - ADDITIOtNi01VVITION - 8,300 : 5,00(1 Funds directed toward this Of purled would permit the installation o/ CCN mG"rs request participation in i curb rays 1n the vicinity of neighborhood arks not P selectln tha curb ray installation sites. urviced by off -stmt parklrp and at lntenectlons near the Sycamore 1411. d for S5,O 1B rays could M fns41 ed for (5,000, - 11. Acquisition of Ralston Creek Op" Space �'� �'� Acquisition of property along the Ralston Creek Fl n, south of Burlington, Although CCN feels this location for Van gu west of Van Bunn, and east o/ Ralston Creek Village for urban open space, open space Is good and will M fro- Went1Y used. the Co�lthe expressed - fi a the need for developers to share In j spacesaddjacentltoyhigh ensityoresi- developments. Property has den falbeen p ' 15, Goodwill industries Renovation 229,118 127,OOD of the foci.. top. not Men appral sed. In 1985, Goodwill received f205,735 s for a portion of the phased program to lyrove the facfllty. The CCN 7COntinued recoemrended funds to coylece PMsas A and 8 of the protect proposal ad- d enda which Includes 7 I6. Systems Unlimited, Inc. 70,000 putltlons, call- Inpremolingrestroams.67,600 i. group hues toCOBG lly disabled funds will M used fn canJunctfon adults. with $633,700 of HuD funds.Currently, 21 persons, 18 years of live age, in the children's group homes. The current children's hones are not acceptable to houtedevelopmentally disabledions to adults. Systems Unlimited, Inc„ has considered three properties that are under option. Pen urT eu 17. Terra)] hill Pa laprorercnts 18. North Market Sq MedlCeppM Pis 19. General Program Istration 20. Contingency PBOMET ea PWXCTS NOT RECON CDBG FINDING BY CCB 21. Benton Street C 22. Economic Develc Revolving Loan 27. Grant Court and Street Alley Re 1986 CDBG PROJECT FUNDING REQUESTS 7 October 15, 1986 PROJECT NWAMOUNT REQUESTED ANOINT ALLOCATED or CCN 24. Senior Center Volunteer 6 33,BW PROJECT DESCRIPTION 0 ADDITI ADDITIONAL INFORMATION Specialist This Position would enable the development Of a wider variety of The Senior center currently has one programs. classes and special events Available at the Senior Center and also Increase the number staff pars n Planning the Programs and coordiftatifti? the volunteers. Since of Senior Center Participants Involved In volunteer opportunities• Its Opening in 1981, the number of volunteers and programs offered his 25. Property Acquisition OW Clear 46.030 0 funding this request would .,e a serf- WSIY dilapidated house located in the Increased. Land would remain as open space. pS Ralston Crook floodway. Relocation asfils- tince would be side available to the Property needs to be appraised. derly. Im-Inconae tenant residing In the house. 26- Water Pollution Control Chlorination -Bechlorl- In Order to met new effluent standards as Riverfront Commissfm feels nation Equipment & "suit Of the reclassification of the 8 the City Is required to that the Increased is v&I Of service required 11 chlorination-dechlorination equipment at the Cit's resulting In higher sewer rental rates should be mitigated by C06G funds. Water ollution Control facility. The total prPoject cost is $600.000.00. aMCT Senior center Yo Specialist Shared Housing P continuation Housing Modlflca low-Income Frail comprehensive Ice habilitation t 1 tion Yater Pollution Chlorination an chlorination Ea LDY(c Terrill kill Park I Acquisition of Nils Open Space Renton Street Culee� Replacement Residential Elderly) capped Accesstbtlit) Property Acqufsltlor Clearance PROJECT IYndicare, Inc.. I and Accessibility Elderly Hoar Se"I coordlostor/cats 1 Systems Unlimited, Economic Develor Revolving Loan or Goodwill Industrie Renovation General Program A, Crisis Center - F Facility marl Twain School Playground Revita Community Support and Day Treatment Mid -Eastern Iowa Hental Health Can Emergency Housing Repair& Y . General Program A, Crisis Center - F Facility marl Twain School Playground Revita Community Support and Day Treatment Mid -Eastern Iowa Hental Health Can Emergency Housing Repair& 0 1986 CDBG FUNDING RE ESTS ' R Anticipated 1986 allocation 658,000 ReallocatJOn of Congregate Housing Funds 390,000 Total Available Fund $1,048,800 � 5 AMOUNT 30/IS/85 PRIORITY FINAL PROJECT REQUESTED BENEFIT COMMENTS L TOTAL PROJECT (3) (2) (lI PO HTS HANK Curb Resp Installation tion $ 8,300 Handicapped Funding Is requested to install 5 5 (10011) curb rasps at streets and side- 1 26 7b walk intersections adjacent to neighborhood parks located in Neighborhood Improvement Areas. Youth Employment ProgrMayorams Pro9rr 26,860 Low/Mod, tncoma Funds are requested to construct 10 1 0 32 2c A Permanent handicapped accessible ' restrnem At Napoleon Park. The Project will provide amploymant opportunities for Iowa Youth Con- servation Corps. Synthesis Studio Improvement United Action for Youth 6,000 Low/Mod. Income Funds are requested to maintain 8 3 0 30 4b (35-50%) and upgrade the electronic arts equipment essential to the con- tlnuation of VAT 'a Synthesis Pro rem. The project may ha Ineligible. North Squrea re Handl- peed Play Market 7,000 Handicapped Funds arc requested to purchase 1 5 5 18 11 (1007) playground equipment accessible to handlceyyped children; $3,000 In 1985 [OBG funds were used to purchase equipment. Grant Ca. and Center St. Alley Repair 25,000 or 1,500 Not determined Funds are requested to improve the 2 1 8 16 12c condition of an alley located be- tween Grant Ct. and Center St. Two options could be considered: pav- Ing alley estimated at $25,000 or grading and gravelling the alley estimated at $1,500. This project my be Ineligible. Anticipated 1986 allocation 658,000 ReallocatJOn of Congregate Housing Funds 390,000 Total Available Fund $1,048,800 �::. _ ..:r'M1� , — t+•Siff i.-� .ted i �• •.� u 2 ■ ■ 1986 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM STATEMENT PROJECT RESOURCE BOOK SUBMITTED BY: COMMITTEE ON COMMUNITY NEEDS Mickey Lauria, Chairperson Ruth Becker Mary Parden Grace Cooper Roberta Patrick Karen Kubby Jane Strabala Agnes Kuhn Gary Watts David Leshtz Reginald Williams COMMUNITY DEVELOPMENT BLOCK GRANT DIVISION DEPARTMENT OF PLANNING AND PROGRAM DEVELOPMENT CITY OF IOWA CITY /9ff I Minutes committee On Community Needs 111 Public Hearings September 17, 1985 October 1, 1985 121 -Discussion & Recommendations For 1986 CDbG Funclino' October 15,1985 If & MINUTES COMMITTEE ON COMMUNITY NEEDS TUESDAY, SEPTEMBER 17, 1985 - 3:30 PM IOWA CITY PUBLIC LIBRARY - ROOM A MEMBERS PRESENT: Lauria, Becker, Kuhn, Patrick, Cooper, Leshtz, Parden, Strabala, Watts, Kubby, Williams MEMBERS ABSENT: None. COUNCIL MEMBERS PRESENT: Strait STAFF PRESENT: Hencin, Nugent, Meisel, Moen, Fosse, Penney, Rockwell, Barnes, Kratz GUESTS PRESENT: See attached roster CALL TO ORDER: Chairperson Laurie called the meeting to order at 3:35 PM. APPROVAL OF MINUTES: It was moved; by Becker and seconded by Kuhn that the minutes of 'August 20, 1985, be approved.. The.motion.was carried unanimously. PUBLIC/MEMBER DISCUSSION: .Public: There was no public discussion. Member: Kubby inquired as to the progress of the negotiations between the City Council and the property owner of the proposed Miller -Orchard Park. Cooper responded that there wasn't anything to report. Kuhn indicated she had a concern about the status of the Headstart Program for which she is involved as a volunteer. -She said that the move from the old site on Gilbert 'Court to the Longfellow School has proven very good. She said the only problem now concerned the meals. She indicated that the kitchen and dining space is quite crowded since Longfellow has approximately 200 students and Headstart has 90 students. She said that the Headstart kids received their meals from Mercy over the summer when there were no Longfellow students around and that it was a very good situation. Since school has started, she said that Headstart children are even eating out in the hall- ways. This occurs during breakfast, lunch and snack times. She asked if there would be money available for extra staff help. She added that she was not attempting to make an application for it at this time. sm ■ Committee on Community Needs September 17, 1985 Page 2 Lauria responded by saying that this should be addressed to the City Planning _ staff about a possible proposal for a grant from CDBG funds. He further indicated, however, that the City Council is hesitant to fund human service staff lines from CDBG funds. He said that the Council would probably consider this as part of the overall Human Services funding rather than CDBG funds. Jean Snow, Director of the Elderly Services Agency, indicated that she was also Chairperson of the Headstart Board. She advised Kuhn to direct her concerns to the Board. The problems could possibly be addressed at that level. Lauria then asked for a response on two questions which were recommendations to the City council from the August CCN meeting. These concerned the Housing Paint Program and the Congregate Housing Program. Hencin responded that the y City Council concurred to proceed with the Housing Paint Program this fall. Hencin added that there has been no formal reaction from the City Council concerning the Congregate Housing Program at this time. When asked w7at the Hencin said he felt the waitCouncil's forproposals from the Congregate Housing Committee and CCB.ncncLauria Program that fundsthe had CCN already recommendation Hencinto ealloate the feltcthat the City CouncilHwanted to know specifically what the reallocation was for. Lauria said that the CCN.recoH money should beendation was addedttoothe specific all FY86 (ect budget al He saiid'a rather that was needed from the Council on the amount of money availablefor redistri- bution. He suggested a letter to that effect go back to .the City Council. Strait indicated that .the City Council could not respond to this realloca- tion until they received reconmendations from the Congregate Housing Commit- tee as to what kinds of things could be done. with the money for the Congre- gate Housing Program. Strait further indicated that the Council needed to be privy to this information before a Council decision would be made about the reallocation. PUBLIC HEARING TO REVIEW 1986 CDBG PROJECT PROPOSALS: Lauria said that CCN is receiving proposals and that there were a total of ten Programs far. These Continuation, rHousingior Center Modifications Volunteer Low Elderly, ncomeared HoFrail Elderly, Comprehensive Housing Rehabilitation and Weatherization, Water Pollution Control Chlorination/Dechlorination Equipment, Terrill Mill Park Improvements, Ralston Creek Park, Benton Street Culvert Replacement, ll Park tial Elderly/ Handicapped Accessibility Project, and Property Acquisition and Cieeranee. Lauria then asked for other proposden- als not mentioned. There were none. I. Senior Center Volunteer Specialist: Bill Coen, Senior Center Commissioner, indicated the .Senior Center has needed funding for the volunteer coordinator for several years but thaat t the City Council has had no money to allocate for this. He said th elderly people of Iowa City could participate in volunteer activities Committee on Community Needs September 17, 1985 Page 3 much better through proper planning and the addition of a volunteer coordinator. He indicated this was a vital need and requested CCN to consider this allocation. Meisel then distributed to CCN members .a 12 -page Senior Center Post highlighting the programs and activities available to senior citizens. She also presented a statistical sheet which outlined the number of hours devoted by Senior Center staffers and volunteers to put together the Senior Center Post as an example of one activity. She emphasized that volunteer hours an this activity for the first half of September 1985 totalled 57.5 hours while staff hours totalled 89.5. She further said that the large number of volunteers involved indicate that these volun- teers want to participate in activities but only on a limited basis. She further said that this type of coordination and planning takes a lot of time and effort which could be much better handled by the volunteer coordinator staff member. She felt this would also allow for the participation of a greater number of older people. Strait addressed this project and said he supported it fully and urged CCN to recommend funds for it. Becker asked how this position would be funded after the original 18 -month period was up. Meisel indicated that the County indicated they would consider funding 20% of the cost. She said that the Council would decide this at the end of the 18 month period. Cooper asked who the 6,000 elderly were; who received the Post. Meisel responded that the Post goes out to at least 5,000 elderly beholds and that conservatively least 1,000 elderly persons live with another elderly person. She said there are 8,000 elderly people, in Johnson County. Cooper then asked if there were elderly volunteers working on coordina- tion tasks at the Senior Center. Meisel responded that there were elderly volunteers handling these tasks but that they did not want to work full-time. Leshtz asked if the County would fund 20% of the pilot program. Meisel responded that the County would consider paying 20% of the staff position if the City would consider 80% of the cost. 2. Shared Housing Program Continuation: Nugent indicated that Jean Snow, the Elderly Services Director, and Diana Miller, Acting Shared Housing Coordinator, were both in attendance to answer any specific questions. She said the total request for City FY86 was $18,700. She said that the Housing Commission recommended in 1984 that a three year pilot program be implemented. /900 Committee on Community Needs September 17, 1985 Page 4 Becker indicated a concern that 21 matches were made of which 13 remained _ intact. She asked if those not remaining intact just didn't work out. Kubby indicated that this was considered a good record of matches. Miller cited statistics that the average length of participation was 3.5 months. Through June 30, 1985, the program has only been in existence for ap- proximately five months. — Miller Williams asked if there were any pending applications for this program. _ indicated homeowners being considered r atathis time.bout tenants furtherasaidalictions that these applications were coming in steadily each week. 3. Housing Modifications for Low Income frail Elderly: Snow said that $206 of the $2500 of the 1985 funds are left over. She _ said that the money had been well spent and that they had helped 9 people this year. She indicated she was asking for $5000 for next year. Hencin asked if the percentage figure in item 9 of the CDBG funding request form should be 100Z rather than 10%. Snow agreed that this was typing error. Snow further said that in view of the great need for this service for elderly people, the intervention provided was indeed'critical. _ 4. Comprehensive Housing Rehabilitation and Weatherization: Barnes indicated this program covers housing repair costs up to $17,500: She reviewed the three types of loans available for low to moderate incoak families - comprehensive loan, weatherization loan, and the forgivable loan. Lauria indicated that everyone was quite familiar with this program. Barnes added that the amount requested this year ($180,000) was the same amount requested as last year.. 5. Water Pollution Control Chlorination/Dechlorination Equipment: — Rockwell indicated that the Chlorination/Dechlorination Equipment request ($600,000) was a joint project which coincided with the $3 million water Department of llution control Water, Air and Waste osal. The rManagement (DWAWM)eason for this a has reclassified — the Iowa River to a Class A status. She indicated that the Riverfront Commission felt it was appropriate that one-sixth of the cost of . this ` project ($100,000) should come from CDBG funds. Lawria asked if it would bepossible to swim south of the Burlington Street Dam due to the bad quality of the water in that area. Rockwell said there was some skepticism about this even though the water would be chlorinated. She added, however, that this did not nullify the require- ment. Kubby asked if 54.8% or 27,713 people (item 9 on the CDBG request form) in Iowa City were actually low to moderate intone. Rockwell responded that these figures were directly from the Iowa City census. — /9,ff V' . /fee Committee on Community Needs September 17, 1985 Page 5 Kubby asked about the effect of this project on the sewer rental rates. Rockwell said that she couldn't get specific figures but had learned that _. the rates would probably double or triple after completion of this project. Kubby asked if accurate information could be obtained about the j —, rate differences. i 6. Terrill Mill Park Improvements: I Rockwell indicated that the request for $1750 was for two additional park benches to provide shaded seating across from the Mayflower area. Becker i questioned the $1750 cost for the materials for two benches. Rockwell responded that this figure was given by the Parks Department. " Kubby asked if there were any statistics on whether or not there was Increased usage of the park since the shelter was installed. Rockwell j said she had not checked on that. Laurie summarized that the project involved building two benches with a roof. Rockwell agreed. She indicated that shade trees had been consid- ered but that they were more expensive. 7. Ralston Creek Park: �f Susan Horowitz, Planning and Zoning Commissioner, indicated that the I Planning and Zoning Commission and Parks and Recreation Commission supported this project., This project involves the acquisition of an open space near Ralston Creek for development ihto a recreational area for nearby residents. She stated that while this plot of ground would not suit everyone's recreational needs that it was a good start. i Becker asked that if the'$80,000 requested was strictly for land acquisi- tion, who would pay for the development of the land. Horowitz stated that the'Parks Department would do the improvements and the development. She further stated that the demolition of existing structures on this ` site would be done by City crews. Discussion centered around who should be responsible for the development of lands for projects like this one that are located in the inner-city. Lauria commented that this particular site was a good one for a recrei- tional area. He further stated, however, that he was concerned about the use of CDBG funds for park development which probably should be covered under Park and Recreation funds. 8. Benton Street Culvert Replacement: Fosse stated that the culvert running under Benton Street is deteriorat- ing and undersized. He stated that the culvert was diverting the water around a house which needed to be moved. He said that it would cost ` $75,000 to purchase the house and move it. He said it wasn't feasible to replace the culvert without removing the house first. /fee Committee on Community Needs September 17, 1985 Page 6 L= Williams asked what the condition of the culvert around the house was. FossWilliid it s amspointedout this request had beend putcto the City wEngineer habout a Lauria sear aid and thatoCCNrhadwhat the espondedeta he eighborhbeen in ood'snconcern response. about - the culvert and had requested that the City Engineer take a look at it. Hencin said that this matter had been brought before CCN and the City Council in the spring of this year. He said that this had been included in the Capital Improvements Program. He said the timing is such that now is when CCN may consider this project. 9. Residential Elderly/Handicapped Accessibility Project: Nugent said this need resulted from talking with elderly people and _ various groups over the last month. She stated there was a strong indication of a need for making homes adaptable to elderly and handi- capped people. She said it fills the gap from the Elderly Services Housing Modification Program and the City's Comprehensive Housing Rehabilitation Program. She said it would serve people with no severe housing violations in three ways - a $3,000 forgivable loan, a deferred payment loan, or a grant. Lauria asked why people who exceed the intone limitations should receive hdusing assistance income. Nugent, said that landlords may not respond to a need for housing assistance -of tenants. Lauria said homeowners who do not fit the income guidelines should not receive the assistance, but understood the situation involving land- lords. Pam Barnes responded that there are many elderly and handicapped persons who don't fit the income limits who do not have the intone for housing modifications due to other medical expenses. Lauria asked if there would be expendable intone consideration due to medical expenses in this project. Nugent responded affirmatively. _. 10. Property Acquisition and Clearance: - Hencin reported that this project involved a dilapidated house in the floodway of Ralston Creek which required removal. He said it would result in removing a blight from that particular neighborhood. This house which is located on Johnson Street has been a problem since about 1976. Lauria asked if the house could be condemned, rather than purchased and U removed for $38,000. Hencin said that this would cost even more. He said the land rather than the house is the greatest portion of the value. _ -' Committee on Community Needs ' September 17, 1985 i Page 7 REQUEST FOR EXTENSION OF "403 AREA" BOUNDARY: I j Hencin referred to the memo in the CCN packet regarding a request to extend 1 ,__ the "403 Area" boundary of North Gilbert. Lauria asked if the "403 Area" G , , referred to the CDBG neighborhood improvement area. Hencin responded that it ( did. He added that a survey of the four residences would be necessary to i ! confirm the intone eligibility of the neighborhood. E I i construction period beginning October' 1, 1985, is. expected. He said 5,000 Lauria expressed concern about extending eligible areas and resulting in more �-j requests regarding street resurfacing, curbs, culverts, and other improve- i ments while there are unmet needs in the existing neighborhoods. ri STATUS REPORTS FOR SEPTEMBER, 1985 PROJECTS: j Housing Modifications for Low -Income Fragile Elderly: Patrick briefed the Committee that nine jobs were completed for low -intone fragile elderly so far this year. This included roof repairs, fixing hazardous electrical outlets, installing handrails and tub bars, replacing a rotten sink pipe, painting/patching a house exterior, replacing a sewer, patching/painting a leaky house front. She said the total cost of these was $2,293.34. She said this left $206.66 in the fund. This year's request is for $5,000. She commented that this program is extremely beneficial to this population. Laurie commented that this program appeared to be one of the best that CCN has funded. ., Handicare Transportation Van, Handicare Inc.: ' Leshtz reported that all forms have now been signed to finalize the lease agreement between Handicare and St. Patrick's Parish. It is a ten year lease with a five year review. The rent for the first five years will be $750 per month. After five years, the rent will be adjusted for inflation with Handicare having a five year renewal option. The address is 421 South Linn G , , street. Leshtz further said Handicare would meet with contractors on September 18, to. discuss plans to develop the space to suit Handicare's need. A 45 -day E I i construction period beginning October' 1, 1985, is. expected. He said 5,000 square feet of open space will become 15 rooms. He said Handicare plans to be licensed for 60 children, but will limit enrollment to 45. The remainder will be held open for special needs, e.g. parents needing child care on early dismissal school days. Leshtz said when the contract with the City is signed, Handicare will advertise for bids for the van (CDBG grant of $13,350). ADJOURNMENT: Lauria reminded everyone that the final public meeting to receive proposals was October 1 at 7:00 p.m. in the Public Library, Meeting Room A. /908 i Is Committee on Community Needs September 17, 1985 Page 8 y r I t i i i + i j u I_ f i i r II I i - PLEA'S'E rj. �': NAME 'AFFILIATION AND/OR ADDRESS 7.7 04 Iffe !INIAME AFFILIATTnu Amn-/nn An DRESS `r CA 9 / 4WA lit z PLEASE SIGN IN NAME AFFILIATION AND/OR ADDRESS �JcrsJnn c Sf% �.5 i14 tip✓ /Tdf/�„4 ...Be,d� I'IeISR� we n n ✓ � r ,1 SCCOG ... 150~1 J• (/aw JcCOG ;, I'l��l �N UlM7C1n. P���un�f►ti �/31�-wry...—.a. /cDr3C,�– ... � �...•• �^^O�I-Imo----C.J3'o�-rX..>.�C:Yc%C.t...ila.Kl,a..� - 9 /9ff 11 MINUTES COMMITTEE ON COMMUNITY NEEDS OCTOBER 1, 1985 IOWA CITY PUBLIC LIBRARY - MEETING ROOM A MEMBERS PRESENT: Becker, Cooper, Kubby, Kuhn, Lauria, Leshtz, Parden, Patrick, Strabala, Watts, Williams MEMBERS ABSENT: None. STAFF PRESENT: Hencin, Moen, Nugent, Penney, Einspanjer GUESTS PRESENT: See attached list. CALL TO ORDER Lauria called the meeting to order at 7:05 PM. PUBLIC/MEMBER DISCUSSION Public: Lauria -requested that anybody with business other than COBB project proposals to come forward. Gary Goodwin requested that the CCN reaffirm their. reconvehdation"to the City Council regarding the utility franchise fee 'r - Williams moved that the CCN reaffirm their, position supporting the Resources 'Conservation Commission's recommendation regarding the utility franchise fee. Leshtz seconded the motion. The motion passed unani- mously. Lauriarequested the staff to prepare a memorandum to this effect to send to the City Council. Member: None. COBG GENERAL INFORMATION Kubby asked how much CDBG funds there are to work with this year. Nugent said approximately $1 million. Lauria explained that COBG funds are grants from the federal government 1) to assist low and moderate income families, 2) to eliminate blight and slums, and 3) to promote the health and welfare of the community. He said that the funds are generally used for "brick and mortar" type projects and not for operating expenses because the CCN does not want to use funds on projects that are decreasing year by year and then have them die and the funds wasted. Lauria said that right now the Committee is just receiving proposals. On October 15 the Committee will rank the proposals and make recommendations to the City Council. Lauria said approximately $658,000 in 1986 CDBG funds, with approximately $400,000 originally earmarked for Congregate Housing, will be allocated. Lauria stated that this meeting will be the last time for the Committee to receive proposals. He asked that anyone not on the agenda for tonight to come forward and state their project proposal. Two 01 i Committee on Community Needs October 1, 1985 Page 2 proposals were added to the agenda, North Market Square Handicapped Play Area and a request for an alley improvement. Lauria requested that presentations and questions be limited to five minutes each. -- 1985 CDBG PROJECT PROPOSALS - 1. Handicare, Inc. - $49,000 Anne Riley, Program Director for Handicare, Inc. requested funds to expand the present program which now serves 15 children. The funds will be used to make the facility more accessible to the handicapped, to establish an outdoor play area for children and to complete- the interior construction, including the division of the open area into activity rooms. Patrick asked where Handicare will be located. Riley said that the program will be located at 421 1/2 S. Linn Street in Iowa City. Williams asked about handicapped accessibility to the facility. Riley said that presently there is a 7 -foot rise with 12 steps and that they are proposing to grade the hill to a 4 foot rise and install a concrete ramp. Kubby asked Riley if she was firm about - the estimate of the increase of 15 to 30 children served by the _ November 15, 1985 deadline that they proposed. Riley said she was firm on this. Becker asked how many children were currently being _ served. Riley said 15 children are presently being served but when they move they will be able to serve 45 full-time and 15 part-time children.- Riley said that. with the expansion there will also be an increase in staff employees. Lauria said his only concern is putting that much money into a rental property. Riley said that because Handicare is a relatively .new program and because it is a non-profit program they have had a hard time obtaining funds. She said since _ they could not afford to buy property the only alternative was rental. She said that the property they are renting is very reasonable. Strabala asked who is responsible for maintenance of the property. Riley said that Handicare is and at the time the lease is up, Handicare is required to remove all existing structures and fixtures added to the building. A depreciating value will be paid to Handicare for improvements that cannot be removed. Strabala asked what condi- tion the building is in. Riley said that it is only one year old and that it is in good condition. 2. Congregate Services Case Manager - $45,000 Fred Krause, Chairman of the Iowa City Housing Commission, and a member of the Congregate Housing Committee, stated that studies _ indicate that there is no market for congregate housing in Iowa City. He said that studies indicate that elderly persons prefer to stay in their own hones as long as possible with the idea of using available support services as needed. Krause said that the Congregate Housing Committee discussed the need to coordinate those existing service agencies involved in assisting these elderly persons who might otherwise be placed in nursing homes. He said that they met with _ those agencies and, based on that meeting, they are asking for CDBG funds to establish a Case Service Coordinator to assess the long term needs of the individual elderly/handicapped residents and to coordi- Committee an Community Needs "- October 1, 1985 Page 3 r nate the delivery of support service agencies. Krause said that the Committee proposed that the position be located within an existing program service agency and that the City. staff, CCN, Housing Commis- sion, and Service Provider representatives would form a project review committee to determine the job description and to determine adminis- trative needs. Krause said there are two main factors that the �.. committee wishes the CCN to consider. The first is that the proposal addressed the housing issue and secondly that this is a minimal price to pay for improving the quality of life of elderly persons by insuring a delivery of services more effective and relevant to their !" needs. Kubby asked what would be their arguments for the justifica- tion of this amount of money for staff versus capital improvements. Krause said that keeping elderly persons at home rather than in ., nursing hones was enough justification. Williams asked what would be the possible case load of this coordinator. Jean Snow, Director of Elderly Services Agency, said that they estimate 25 high risk cases a year. She explained that high risk meant three or more services are involved in the care of the elderly or handicapped persons. Leshtz asked how Krause came up with the $45,000 a year for the contracted services in the first year. Nugent said that $5,000 is for City staff involved in the program development. Nugent said of the $40,000, $25,000 would be used for the salary of the Case Manager/Coordinator and that the remaining $15,000 would be used for benefits and operat- ing costs of the program. Becker asked who the people are that are not !� currently being served. Snow said that most people are being served but that the agencies. worry about whether the job is being done as well as it should be. She said that many agencies are involved in w these high risk patients and, without a coordinator to oversee services, there might be slippage within the network which could have very detrimental effects on the elderly or handicapped. Snow said that with congregate housing not being built there will be an increase in the demand of these agencies' services. Williams asked if the coordi- nator would assist just Iowa City or would the position encompass ail of JohnsonCounty. 'Snow said all of Johnson County would be served. Williams stated then that it is possible for the Coordinator to serve more than 25 people per year. Snow said yes that 25 is just an — estimate and that they can't predict the impact that they will encounter because congregate housing is not being built. Rosalee Rose said that as of now the agencies are serving 25 high risk cases and _ that they estimate more than 25 of the high risk cases plus other cases that use various agencies. Williams asked if the coordinator is to be used for all cases and not just for the high risk cases. Rose said that the coordinator would be used for both case types. 3. Systems Unlimited - $70,000 _ Benny Leonard, Executive Director of Systems Unlimited, said that Systems Unlimited operates day care centers, apartments, and group homes for mentally and physically handicapped adults and children. He said that their proposal is for the building of three new group homes to house 18 developmentally disabled adults in Iowa City who have reached their 18th birthdays, and due to regulations, can no longer be housed in the current children's homes. Leonard said Systems Unlim- Committee on Community Needs October 1, 1985 Page 4 ited has a great track record with 8 existing group homes. He said that they are seeking CDBG funds to be used in conjunction with a HUD 202 loan for the development and construction of three group homes. State cutbacks in human service funding have deterred Systems Unlim- ited from coming up with the minimum capital investment. Leonard said that Systems Unlimited cutbacks range from 1.3% to 5.8%. He also said that these three new group homes would create approximately 32 new jobs. Kubby asked if solar design for the new buildings were being considered. Leonard said that he would like to look into solar designs but that HUD would not approve of this. Cooper asked where the other 8 group homes are located. Leonard said that five are in Iowa City, one is in Coralville, one in Williamsburg, and one in Washing- _ ton. Parden asked why the buildings have_no basements. Leonard said that this is due to HUD specifications. Lauria said the he was troubled by the fact that CDBG dollars are HUD dollars and HUD is putting in cost containments on the loan. Leonard said that there is a similar situation in Monticello with property bought with HUD dollars and that they received the lot to build one of the new HUD houses on. Leshtz asked if all of the group houses would be located in Iowa City. _ Leonard said they would. Patrick asked if the lots for the houses were already picked out. Leonard said that they were and that they have — obtained options on all the properties. Kuhn asked up to what age the physically or mentally handicapped could be housed. Leonard said that presently they are housing someone who is'57 years old. _ 4. Economic Development Revolving Loan Fund - $300,000 Ray Muston, President of First Capitol Development, Inc., presented a request on behalf of the City of Iowa City. CDBG funds are requested for a program that would improve the competitive position of Iowa City for creating jobs for low and moderate income persons. Muston said this is a one time investment that would be turned over as the revolving loan fund is repaid by businesses and industries who create _ additional employment in Iowa City. Huston said the revenues gener- ated by this project would indirectly have an effect on the continued _ support of existing services and expand the tax base. Muston said that Iowa City is at a disadvantage in that it cannot receive funds from the State administered program. Patrick asked why this program would _ specifically help low and moderate income people. Muston said that the turnovsionaler of level.iobs is greater at Patrick said that tthis his iisonot lprofes- sional of Iowa City. Muston said it may not be true of Iowa City but as he looks at the employmentoppo_ fastrfoodtjobs tavailable asnopposedIowa Ctoyprofessional Jobs.there are a large e r of Patricksaid that the problem in Iowa City is that the jobs are going to the _ college students and not to the low and moderate income families. Muston said some of the industries he has talked to specifically want to locate where they can target the low and moderate income families for employment. Muston said Iowa City needs these funds to attract these industries. Kubby asked how long it would take before the CCN would see a payback of the $300,000. Patt Cain said that this would depend industrynhofails. Cain said loan was set in that caselck theasked what haens CCN would basif the callylose — e'ff Committee onCommunity Needs October 1, 1985 Page 5 their money, however, they will have a piece of whatever is left when the company fails: Cain said the idea is not to invest in a corpora- tion that might fail. She said they look for companies with good track records and that they would complete a financial analysis on each company. Muston said these funds should not be used for high risk businesses. Lauria said that he is in support of the revolving loan fund idea but that he is hesitant to support the procedure outlined here until he sees a specific plan developed. He would like to see what types of industries, what types of jobs, how the loan would be set up, how the industries would be contractually tied to hiring low and moderate income people before he would support this program. Muston said that he sees this as a challenge to the commu- nity to define how they want to set it up. Lauria agreed that it would be a challenge but that someone had to set it up and he was not willing to support it until he saw the specific proposals. Cain said that this needs to be completed with the CCN's input. She said they could lay out the options for the loan in front of the CCN to get their input into those decisions. Lauria said that the CCN had a problem once like this in that congregate housing had $400,000 and it sat for four years without being used. He said the Committee is willing to work with them for next year but not for this year. Lauria said he is hesitant to okay the proposal because he would hate to see $300,000 sitting around for a year or so until specific proposals are �1 outlined. Williams asked what companies have been in contact with Mr. yl Muston. Muston said that the names of the companies were confiden- tial. Parden asked how much each company would want and said that $300,000 would not be much money to work with per company. Muston said based on the companies that have approached him, the loans would probably be in the range of $5,000 to $160,000. Lauria said according to Mr. Huston's guidelines, a minimum of five jobs would.be created at a minimum of $15,000 per job or an average of $75,000. 5. Goodwill Industries - $229,118 Tom Zenge, member of the Board of Directors of Goodwill, informed the CCN of the progress of their situation since last year. He said that Phase I of the project is almost completed involving a new roof, insulation, and a new heating system. He encouraged the CCN members to come and visit the facility. Zenge said the project has already had some good effects. He added they reviewed last year's plan of a three phase program. He cited that last year the CCN funded a large part of the Phase I portion of the program and this year they are requesting funds for the remainder of the Phase I and also for Phase II of the project. He said last year they figured a total of $440,000 was needed for both Phase I and Phase II. Zenge saidthrough modifica- tions the total this year was reassessed at $475,000. Zenge said Phase I is the shell of the program getting the roof, heating and improving parking while Phase II involves the interior renovations and completion of the exterior. Kubby asked if he had a breakdown of the costs. She specifically wanted to know about the cost of the exterior landscaping. Zenge said the total exterior cost was about $24,000. Parden said that last year funds were provided for the paving of the parking lot. She asked why they were asking for funds for this again. Y. . am Committee on Community Needs October 1, 1985 Page 6 Lauria said that the CCN did not recommend the paving of the lot but .� that the City Council put it into the budget on top of the CCN's recomnendation. Zenge said that last year the driveways were widened ` for safety and part of the parking lot paving was improved. He also said that they improved the grading and extended the parking lot to the north in an area that was not draining well. He said it is now well graded and needs to have a hard surface covering. Lauria said that in other words, the parking lot was extended and now it needs to be paved. Zenge said that is correct. Williams said as he understood it last year, Phase i was to be completed before Phase II was to begin. Zenge said last year's priorities were set and meaningful blocks of all common work were completed. Becker said that if the CCN could not fund all the work it would be helpful if Goodwill could prioritize their interior needs. Zenge said since they are all of equal r alarooundttheeoffices ordtherioritize productione0areahasaexamples. ciHedthe said _ they could come back with the cost breakdown before the next meeting. Lauria suggested that this would be a good idea. Patrick suggested that instead of breaking the costs down geographically that it migght be easier to break them down. by the type of work needed. For example: electrical versus plumbing. Zenge said that they tried to do this but that it is not feasible because the work relates to geographical — areas. Lauria suggested that they make the cost breakdown as they see fit. 6. Genera Administration - $107,000 Jim Hencin said that this proposal annually comes before the CCN. Kubby asked how much they received last year. Hencin said $108,000 and that the reason for the reduction is due to changes in staff. 7. Crisis Center = Food Bank Facility - $156,500 David Schuldt, Chairperson of the Crisis Center Board, gave a brief history of the facility. He said that the Crisis Center - Food Bank Facility is serving more people each year citing a 93Z increase •in — 1984. He said in 1985 the Crisis Center - Food Bank Facility served 9,300 people. Schuldt is requesting funds to buy a facility that would serve the increasing number of people using this program. He _ said they intend to buy a 3,000 square foot house and that the project cost is $156,000. Schuldt said the program is well supported by the City and County. Parden asked what improvements were involved in the $40,000 estimate. Schuidt said the money will be used to buy the house and improve the interior making storage room and accessibility for the handicapped. He said they are looking at houses that cost between $100,000 and $110,000. Patrick asked if the Crisis Center _ had a facility in mind. Schuldt said they have not found a facility yet. Lauria asked how big the present facility is. Schuldt said it is Z,000 square feet. Nugent referred to a mend from the Human Services Coordinator, Marge Penney, regarding the possibility of a combined — facility. Lauria suggested that the CCN request an evaluation of the human services proposals from Penney. r Committee on Community Needs October 1, 1985 Page 7 8. Mark Twain Elementary School Playground Revitalization - $1,000 There was no one present to represent this request. Lauria suggested the CCN look over the proposal and that a staff member contact Susan Ruxton to come to the October 15 meeting to answer any possible questions that the CCN might have. i 9. Community Support Service and Day Treatment Services - $115,000 ., Verne Kelley of the Community Mental Health Center said this program provides services for low income, people with chronic mental illnesses. -.' He said they currently operate without handicapped access and are in cramped quarters (835 square feet) on a second floor. He said the proposed project would provide handicapped access, more space (1320 square feet), and would release the current upstairs location to the Day Treatment Program, which is located downstairs and in need of expansion space. He is proposing the purchase of a building across the alley behind their building and moving the community support -� services to that site. Kubby asked where this project was on the priority list last year. Consensus was that it ranked high. Kubby asked what the City Council's objections were last year and how could they be answered this year. Leshtz asked if the primary objection of the City Council last year was that there was no building proposed to move into. Kelley said they had proposed a house next door last year i that they were going to buy and he did not think this was the reason. Lauria said he thought the City Council's objection had to do with County/City funding of Hunan Services. Kelley said the program proposed now has the commitment of the County for the ongoing operat- ing expenses. Kubby said that this was not for capital improvements. Kelley said that this was true but they endorsed the project and he felt he could not ask them for capital improvement funds because they were already committing a lot of money. 10. Emergency Housing Project - $5,259.67 I Marilyn Holland, representing the Emergency Housing Project and Chair of the Budget and Finance Committee, said last year they served over 600 guests for a total of approximately 2,900 nights of providing food and shelter. Holland said that funds are needed now for repairs. She said they thought they could squeeze the funds out of their own budget but due to the increased use of the house this could not be met. Holland said repairs to the driveway are needed as the cement is badly broken up and dangerous to walk on. She added that there are several sections of badly broken public sidewalks that they are responsible for and need to be replaced. Holland said the stool on the lower level is old and that repair parts are practically impossible to get and that it backs up thereby creating health problems. She also cited three sink faucets that need replacing because they are leaking, causing rusting and thus posed a health threat. Becker asked if they have ever approached dealers about the possibility of being given parts. Holland said that they do a lot of asking but that this time they were unsuccessful. She also mentioned the cost estimated included the plumbing as well as the parts. /90000 r Committee on Community Needs October 1, 1985 Page 8 11. Curb Ramp Installation Proiect - $8,300 _ Monica Moen, Associate Planner, said this proposal involves the installation of curb ramps at various sites in Iowa City. She said parks were decided as sites to begin with and the decision of which parks to select was based on their ability to accommodate handicapped people. She said the parks were also selected on the basis of their handicapped and off-street parking capabilities. Moen said the Sycamore Mall area was also looked at and it was discovered that it contains barriers for handicapped individuals. She said that curb cuts cost between $100-$150 but that some of the sidewalks need to be replaced in order to accommodate a gradual slope. Lauria asked if CCN would get a map of the sites they have in mind. Moen said that the areas are stated in the application form and that a map could be supplied. Patrick asked if it wasn't the mall's responsibility for — removing these barriers. Moen said the merchants are not required to make the sidewalks accessible. Hencin stated that curbs at intersec- tions are the City's property, therefore, the City is responsible for them. Leshtz asked if these curb cuts are necessary to comply with Section 504. Moen said no but that they are recommended by the 504 Committee. - 12. Iowa Youth Corps - Napoleon Park Proiect - $26,861.40 Peg McElroy, Director of the Iowa Youth Corp Commission, said this program is favored by the Parks and Recreation Commission in keeping with the Commission's goal for developing and expanding the Napoleon Perk area. She said the funds would be used for supplies needed to construct restrooms in Napoleon Park. She said young people.involved with the Iowa Youth Corps would be employed to build the restrooms. It would help them to develop work skills. She said the Iowa Youth Corps served 24 young persons last year in conjunction with the Parks and Recreation Commission. Williams asked how many jobs would be created by this program. McElroy said it would create approximately 24 jobs for young people from the Iowa Youth Conservation Corps and three adults to supervise the construction. Lauria asked how long the construction of the restrooms would take. McElroy said approximately six weeks. Cooper asked what specifically are the contracted improve- _ ments. McElroy said they are for electrical services. Becker asked if these facilities were going to be accessible to the handicapped. McElroy responded positively. Kubby asked what percentage of the 24 young people employed would be in the low to moderate income group. McElroy said that the state selects the young by random from low to moderate income groups and from emotionally and physically handicapped individuals. Williams asked how many young people went through the Iowa Youth Corps program in one year. McElroy said last year 201 young people passed through the program ranging from 14 to 24 years of age. Patrick asked if the park is used heavily. McElroy said that it is and especially in the summer by men's and women's softball teams, " the Kickers Soccer Club, Inc., gardeners and for other miscellaneous uses, vi I Ci 198 n} — Committee on Community Needs October 1, 1985 Page 9 13. Synthesis Studio Improvement - $6,000 Jim Swaim, Director of United Action for Youth, said the purpose of Synthesis Studio is to prevent delinquency, offer free counseling and offer activities to young people. He said they are seeking funds to upgrade the sound studio equipment and distributed pictures of the equipment. He said in the last five years the equipment has had a total of 2400 hours use and that each year the number of clients being served increases. 14. North Market Square Handicapped Plav Area - 57,000 Bill lirlHorace rncsaid last uai- receiedCOBGdoas to instalisevealpiees of playgrondequpment for handicapped people. He said it is presently functional. Dull said money this year is needed to purchase several other pieces of playground equipment, including the establishment of a wheelchair course. He said Horace Mann has several classes for handicapped children and there are several residences with handicapped children in the area. Williams asked if the equipment bought with last years funds was operational yet.' Dull said yes as of three days ago except for a wheelchair hammock which has not arrived yet. Williams asked if they had considered placing handicapped equipment in other parks. Dull said the City is interested in other handicapped parks but- that he is only affiliated with the North Market Square project. I5.A11ev Improvement Edith Hogarty, 513 Grant Street, said she is seeking funds for the improvement of the alley between Grant Street and Center Street. She said residents use this alley to enter garages and it is also used by emergency vehicles. She said it is up to the residents to maintain the alley. Lauria said that the staff can assist in assessing the costs of the proposal. Strabala asked how long the alley is. Hoagley said that 20 homes are on the alley. PUBLIC DISCUSSION/MEMBERS DISCUSSION _ Lauria said the October 15 meeting is for the CCN to rank proposals in order of priority. Lauria said after the proposals are ranked that the Committee would then discuss the amount to be funded for each proposal. He said the meeting will be held at the Senior Citizens Center on the ground floor at 3:30 PM on October 15. He asked that a representative of each project proposal be there in case any CCN questions needed to be answered. He said on October 18 the CCN will forward their recommenda- tions to the City Council and on October 22 the City Council will set a public meeting to review the proposals. Marjorie Hayden -Strait, a member from the public, suggested that the CCN look into other alternatives to the proposal of Systems Unlimited that would provide for the care of persons in the least restrictive environ - /6V - ------ ------ ---- ...... Committee on Community Needs October 1, 1985 Page 10 ment. Lauria said that the CCN has to respond to specific projects and that along with this there is needed some assurance of a proposed pro- gram's success. Laurel Bar and Judy Galluzzo, : occupational therapists, asked what the guidelines for accessibility of properties to handicapped are. Laurie said that the CCH uses the State guidelines The occupational therapists said that sometimes these are not enough for the handicapped. Laurie suggested they contact Marge Penney, Human Services Coordinator, for specific suggestions for improvements. ADJOURNMENT The meeting was adjourned at 9:05 p.m. ,The, minutes.were submitted by Tracy Einspanjer. PLEASE SIGN IN October 1, 1985 PUBLIC HEARING TO RECEIVE CDBG FUNDING REQUESTS FOR 1986 Name Affiliation / Address 3311, 7 nn 5 z L�� p'SCCoG �7C 62LW i` ,L�vvxt, lat-p�cvrv.L14- i° rod,-a-t� 3tc�62t��5h�r��ko,.5r C,e. 5a a Lku F0 EDX--1oI i iGxJ�KS SC 5'aa�f'-( 0 .__..r_._-_._._. _ Y I� October 1, 1985 ^I'' P L E A S E S I G N I N PUBLIC HEARING TO RECEIVE i CDBG FUNDING REQUESTS FOR 1986 — ii Name Affiliation/ Address _ deKo,. c fr 1� cGv\n 5c-k�� Cv�sLcs �.,,,�,— r•z.o u �wb��tt... �, �us� y — j r• CALL TO ORDER: i J — MINUTES COMMITTEE ON COMMUNITY NEEDS TUESDAY, OCTOBER 15, 1985 - 3:30 P.M. — SENIOR CITIZENS' CENTER CLASSROOM MEMBERS PRESENT: Leshtz, Kubby, Parden, Kuhn, Becker, Lauria, Strabala, _ Williams, Watts, Cooper, Patrick j — STAFF PRESENT: Moen, Nugent, Hencin, Penney, Fosse, Meisel, Benz, Cain, _ Kratz, Einspanjer, Prestemon _ GUESTS PRESENT: See attached list. j -- RECOMMENDATIONS TO COUNCIL: 1. The Committee on Community Needs recommends that the City Council not extend the 403 (CDBG) area boundaries to include the 900 block of North j Gilbert Street. I 2. The Committee on Community Needs recommends that the City Council extend the acquisition deadline for Miller -Orchard Park to December 1, 1985. If by that date an option on the property has not been secured, CCN recom- mends that the funds revert back to the CDBG program. J 3. The Committee on Community Needs recommends that the City Council fund the following 1986 CDBG projects in the amounts given below: Project Amount Recommended _ General Program Administration $107,000 Emergency Housing Project Repairs 8,000 — Housing Modifications for Low -Income Frail Elderly 8,000 Comprehensive Housing Rehabilitation 8 Weatherization 180,000 Mayor's Youth Employment Program - Napoleon Park Project 26,860 ' Shared Housing Program Continuation — 20,000 Community Support Services 6 Day Treatment Program/ Mid -Eastern Iowa Community Mental Health Center 115,000 Synthesis Studio Improvement/United Action for Youth 6,000 — Elderly Home Services Coordinator/Case Manager 35,000 Mark Twain School Playground Revitalization 1,000 Crisis Center Food Bank Facility 156,500 _ Residential Elderly/Handicapped Accessibility Project 20,000 Handicare, Inc., Expansion and Accessibility 49,000 Curb Ramp Installation 5,000 _ Acquisition of Ralston Creek Open Space 80,000 Goodwill Industries Renovation 127,000 Terrell Mill Park Improvements 1,200 North Market Square Handicapped Accessible Play Area 3,000 Systems Unlimited, Inc. 63,640 Contingency Fund 36,600 TOTAL FUNDING RECOMMENDATION ;1,048,800 CALL TO ORDER: i Committee on Community Needs October 15, 1985 Page 2 Chairperson Lauria called the meeting to order at 3:37 p.m. REVIEW AND APPROVAL OF CCN MINUTES FOR SEPTEMBER 17 AND OCTOBER 1 1985: Kubby moved that the minutes be approved; Kuhn seconded. The motion passed i unanimously. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was no discussion. COMMITTEE DISCUSSION OF ANY ITEM NOT ON THE AGENDA: ` Leshtz asked staff about an October 8, 1985, memo regarding the proposed extension of the 403 (CDBG) area boundary to include the 900 block of North Gilbert Street. Moen explained that a resident of this block requested that the "403 Area" boundary be extended to include the block and that the Housing Commission favorably recommended this proposal. i Lauria stated that the .CCN is charged with the responsibility for setting boundaries but that the boundaries are only changed at the end of three year plans, or in cases where there is an insufficient demand for CDBG assistance within present boundaries. Kubby moved that the City Council not extend the 403 area boundaries to include the 900 block of North Gilbert Street; Patrick seconded. Moen explained that the residents of the area had requested the extension' of the boundary areas. She emphasized that extension of the boundaries will only make the residents eligible to apply for housing rehabilitation as'sistance. Lauria stated that the original memo seemed 'to suggest that the infrastruc- ture improvements will be desired if the boundaries are extended. Moen responded that any requests from the neighborhood for infrastructure improve- I ments would have to compete with all other applications for CDBG assistance. The motion passed, 6-4. DISCUSSION REGARDING MILLER/ORCHARD PARK ACQUISITION DEADLINE: Lauria referred the members to a memo from Moen and a letter from Karen Hradek outlining the issues involved. There was general discussion about the possible reasons for lack of a closing on the sale of the property. Leshtz moved that the deadline to acquire or secure an option to acquire property for Miller/Orchard Park be extended to December 1, 1985, and that if by that date the property has not been purchased or an option secured, the funds will revert back to CDBG; Becker seconded. The motion passed, 10-0. .1 I, Committee on Community Needs October 15, 1985 Page 2 Chairperson Lauria called the meeting to order at 3:37 p.m. REVIEW AND APPROVAL OF CCN MINUTES FOR SEPTEMBER 17 AND OCTOBER 1 1985: Kubby moved that the minutes be approved; Kuhn seconded. The motion passed i unanimously. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was no discussion. COMMITTEE DISCUSSION OF ANY ITEM NOT ON THE AGENDA: ` Leshtz asked staff about an October 8, 1985, memo regarding the proposed extension of the 403 (CDBG) area boundary to include the 900 block of North Gilbert Street. Moen explained that a resident of this block requested that the "403 Area" boundary be extended to include the block and that the Housing Commission favorably recommended this proposal. i Lauria stated that the .CCN is charged with the responsibility for setting boundaries but that the boundaries are only changed at the end of three year plans, or in cases where there is an insufficient demand for CDBG assistance within present boundaries. Kubby moved that the City Council not extend the 403 area boundaries to include the 900 block of North Gilbert Street; Patrick seconded. Moen explained that the residents of the area had requested the extension' of the boundary areas. She emphasized that extension of the boundaries will only make the residents eligible to apply for housing rehabilitation as'sistance. Lauria stated that the original memo seemed 'to suggest that the infrastruc- ture improvements will be desired if the boundaries are extended. Moen responded that any requests from the neighborhood for infrastructure improve- I ments would have to compete with all other applications for CDBG assistance. The motion passed, 6-4. DISCUSSION REGARDING MILLER/ORCHARD PARK ACQUISITION DEADLINE: Lauria referred the members to a memo from Moen and a letter from Karen Hradek outlining the issues involved. There was general discussion about the possible reasons for lack of a closing on the sale of the property. Leshtz moved that the deadline to acquire or secure an option to acquire property for Miller/Orchard Park be extended to December 1, 1985, and that if by that date the property has not been purchased or an option secured, the funds will revert back to CDBG; Becker seconded. The motion passed, 10-0. .1 Conmittee on Community Needs October 15, 1985 Page 3 DISCUSSION REGARDING THE SYSTEMS UNLIMITED PROPOSAL FOR ACCESSIBLE HOUSING FOR THE PHYSICALLY H NDIC PPED: Kubby stated that the would rather see the moniesa used for makingl,existoing od rentieaalbuunits she accessible. Williams stated that he would like to see the monies used to integrate the handicapped into the community, and to step to the second phase of the Shared Housing Program which includes matching handicapped persons with homeowners. Parden stated that the City should not spend money to assist students who - will only be in Iowa City for a short time. Lauria responded that if students remain in Iowa City for five years, they are close to the national average in terms of residency in a community. Kubby stated that accessibility makes Iowa City a more attractive place to live for the handicapped, thus lengthening their stays. w ' Benny Leonard, from Systems Unlimited, referred to a project in Cedar Rapids similar to the one proposed here. He stated that the need for this type of facility is high, and referred the CCN to a September 25, 1985, memo from ! Systems Unlimited, Inc. 1{1{ After general discussion, the CCN decided to defer the matter until the f w November meeting. DISCUSSION PRIORITIZATION AND RECOMMENOATIONS FOR 1986 CDBG FUNDING: Lauria reviewed the tentative schedule of upcoming meetings and referred the CCN to a memo from Nugent on CDBG guidelines. In setting the priorities, Lauria suggested that the CCN first take an unofficial straw vote on each request, after which discussion can occur. This way, lengthy discussions on requests for which there is wide agreement can be avoided. Lauria explained the ranking system and indicated that points given to a project could range from a low of 11 points to a total possible of 33 r points. Rankings would be made following discussion of each project. j Senior Center Volunteer S ecialist: There was general discussion about the proposa . The request received a total of 14 points. Shared Housin Pr a• Continuation: Due to wide agreement on the proposal, no su s an a scuss on occurr . The request received 31 points. Housing Modifications I_ Low -Income Frail Elderly: There was general scuss on regar ngLne success of the program. a request received 32 points. d ssed the program br a �y� anvoted giving hthe 'request aThtotal of Committee32 pointints. M i Committee on Community Needs October 15, 1985 Page 4 Water Pollution Control Chlorination and Oechlorination E ui nt: There was a brief discuss on. The request received 11 points. Terrell Hill Park I roveeents: Parden expressed concern about the cost of e wo enc es con aim to the proposal. Leshtz stated that he would rather have something else built in the park. The request received 19 points. AcuisiVO of Ralston Creek 0 n S ace: Leshtz stated that his high rank was g ven w? th reservations ecause he believed that the developer should share more responsibility for open space. — Williams expressed concern about safety in the park. Laurie stated that the location for the open space is good and will be frequently used, but that he agreed with the reservations expressed by Leshtz. Strabaia asked if there was a way to include a recommendation preventing a similar situation from occurring in the future; the high-rise use adjacent to the property had created the need for open space, thus the developer should share financial responsibility. - General discussion about the proposed Neighborhood Open Space Plan and Ordinance followed. The request received 23 points. Benton Street Culvert Re lacement: After a project review provided by staff, there was a brief scuss on. a request received 16 points. Residential Elderl /Handica Accessibilit Proect: There was a brief genera discuss on, a reques rete ve 28 po n s. MAcquisition and Clearance: Hencin explained the procedure for on and building nspect on and stated that a complaint would have to be registered in order to condemn the building. A general discussion about the options open to the CCN and the City followed. The request received 13 points. Handicare Inc. Ex anslon and Accessibilit : 11111iams asked about the ocatlon of the entrance to the facility and the extent of protection from _ the elements provided in the proposal. Ann Riley explained that a ramp would be installed. Becker asked what would happen if the lease with St. Patrick's Church was broken. Riley responded that the COBG funded improvements would serve as collateral. The request received 26 points. Elddinator/Ca ers Home Services Coorse Manager: Williams expressed concern Q ere are curren y peop e a nnq rough the cracks" of the local — social service delivery system. The purpose of this project would be to assess and coordinate those services needed by the elderly. Lauria expressed reservations about a three-year funding commitment. / P0 Committee on Community Needs October 15, 1985 Page 5 Strabala stated that this position will serve as a "nerve center" for the social services system in Johnson County and Iowa City. Parden stated that this project would be the answer to the Congregate Housing Facility. She added that the elderly wish to stay in their homes as long as possible. This position will provide assistance to all the understaffed agencies serving the elderly in the area. Lauria stated that this position might be a way for social service agencies to add staff, and suggested that the CDBG funds are not the best source of funds for adding staff. Hencin responded that the existing agencies are attempting to maintain their existing service level rather than add .new staff. Penney addressed.the fact that this met a housing need without building a new building. Jean Snow added that with the lack of Congregate Housing, there will be a greater responsibility for the agencies to monitor services. General discussion about the possibility of funding the request at an amount lower than that requested occurred. A consensus emerged to fund the position for one year. The request received 29 points. S steps Unlioited Inc.: Benny Leonard, from Systems Unlimited, explained a e project wi it benefit the mentally and physically disabled. 7 Lauria stated that he ranked the request low because the agency has received substantial support in the past and because he believed that the project will still be accomplished without funding from the CDBG program. The request received 22 points. Econaeic Devel t Revolving Loan Fund: Williams read a statement of support for the fund, stressing the need for fobs creation and diversifica- tion of the Iowa City economy. He urged that the state economic development set aside program guidelines be applied to this revolving loan fund. Parden asked why the request came before the Committee. Williams stated that this fund would serve as an incentive to industry to locate here and thus will be of benefit to low and moderate income people. Parden stated that the proposed amount will be too small to attract business of any size. Leshtz expressed support for the project concept, but had reservations about the lack of specificity in the proposal. Lauria expressed support for the concept also but was concerned about the lack of targeting and performance standards for job creation. Kubby expressed support for the concept, but also expressed concern about the lack of specificity in the proposal. i /W it Committee on Community Needs October 15, 1985 Page 6 Patrick expressed concern about the high risk of financing small businesses. Cain stated that the fund will be used for small, established businesses, thus reducing the risk. The fund will be administered by the staff and each loan would be approved by.the City Council. There was general discussion about the possibility of funding a small amount this year to conduct a feasibility study. Lauria encouraged staff to return with the proposal in 1987. The request received 16 points. .Goodwill Industries Renovation: Parden expressed concern about giving almost one-half million dollars to the physical plant of the facility. Lauria expressed concern' that last year the agency received 30% of the CDBG funds and because of this, he is hesitant to fund a major proposal this year. Leshtz suggested the possibility of scaling down the amount funded. The request received 22 points. general Progras Administration: There was a brief general discussion. The request received 33 points. Crisis Canter/FoodBank Facilit : Parden stated that the CDBG program is a poor u ng source or a purc ase of a faeillty. Laurie stated that he supports funding because he believes that demand for the,service is high and that staff analysis -of the agency had been positive. He added that the Crisis Center has not approached CCN for funding in- the past. Williams asked if the agency had obtained an option on a building. Represen- tatives of the Crisis Center indicated that an option on a site has not been obtained. Hencin stated that a structure purchased by this agency might be able to house additional agencies. The request received 28 points. Mark Twain School Playground Revitalization: The CCN discussed the school His rice no purc asin9 playground —equipment. The request received 29 points. a high priority astyear ut that the Council did not approve the funding recommended by CCN. The request received 30 points. Emergency Housing Repai Project rs: Due to wide agreement on the proposal, ere was noarscussion and ii:received 33 points. Curb Ramp Installation: Moen gave a brief explanation of the project. I Committee on Community Needs October 15, 1985 Page 7 Parden stated that the COBG is not the best way to finance projects of this type. The request received 26 points. MayorYoth Emplovment Program: There was a brief general discussion. The request Fe'scueived 32 points. S nthesis Studio I rovenent/Unitf Action for Youth: Kubby stated that there w be a of of peop a bene$ ted for a modest cost. Williams asked Ginny Naso from UAY if repairs had been attempted on all equipment. She responded that repairs and maintenance are already part of the the funding will go for the purchase program, that a large part of proposed of-~ added t several were Mark IV and 30 points.ants theneDomesticmViolenceeProj Project. The request received Horth Market uare Handica Aecessibilit "a Area: Parden stated that t ^ s e was no sure w c existing equipment sere t e handicapped. Or. William Dull, Horace Mann PTO, summarized the proposal. Kubby stated that the handicapped accessible playground equipment ought to be distributed all raround the city. i There was a brief general discussion about the proposal. The request received 18 points. � to i Grant Court and Center Street Alley Repa: irLaurie stated that the project may no e e g bTe ecause is not within the Neighborhood Strategy Area, although 1t does fall within the 403 (COBG) boundaries. " There was general discussion about the two options presented in the proposal. Laurie stated that the alley paving or graveling ought to be paid for by the I j affected residents. Parden stated that the . alley graveling will be very difficult for the - affected residents to fund. The request received 16 points. yDISCUSSION OF RECOMMENDATIONS FOR FUNDING: General Prograin Administration: Kubby moved the funding of the full amount _ ; ar en seconclea. Ine motion passed, 10-0. Emer encr Housin Pro ect Re airs: Leshtz moved that the project be funded a uin secon a ie motion passed, 10-0. r Housin Modifications for Low -Income Frail ElderlyThe CCN asked Jean Snow the extra monies. She — ere was su c en eman or a sery ces to use responded that there was sufficient demand. Williams moved that the project be funded at $8,000; Patrick seconded. The motion passed, 10-0. Comorehensive Housina Rehabilitation and Weatherization: Lauria asked Hencin two quest ons: w y is there no request for the housing. paint program; is the -- request for $180,000 too large of a request? I Committee on Community Needs October 15, 1985 Page 8 Hencin stated that the painting program is included in the request and that the proposal amount is justified based on current experience. Kubby moved that the project be funded at $180,000; Becker seconded. The motion passed, 10-0. Mayor's Youth Employwent Program: There was a brief discussion. — Leshtz moved the project be funded at ;26,860; Williams seconded. The motion passed, 10-0. , ci WAY ua aY - -�„i+eiac,IRen er: ec e,re rwroJnecl{1-CaasLern lOwa un a ;Lib,UUU; Leshtz SeCcindW=e motion passed, 10-0. — S thesis Studio I Eff_ nt/United Action for Youth: Patrick moved the pro ec a un or u y seconced. Patrick informed the CCN that the program is an extremely good cause. The motion passed, 10-0. Elderly Hone. Services Coordinator) ase Mana ger: Williams moved that the pro ect u at $35,000; u n ,second . e Committee reiterated that the funding would be for one year. Parden stated this funding will not be high enough. Williams asked if any other agencies will be contributing in-kind to the program. Hencin responded that this is not iikeiy. Leshtz stated that the $25,000 salary figure is higher than the starting salary for social workers. Parden responded that the position requires* an experienced person, thus a higher salary is warranted. The motion passed, 9-2, with Kubby and Parden voting in the negative. Mark Twain School Pla round: Williams moved* that the project be funded at Patrick secon e e motion passed, 10-0. — Crisis Center/Food BankFacilit : Kuhn moved that the project be funded at a ric secon a motion passed, 10-1, with Parden voting no. Residential Elderl Handicapped Accessibility Project: Kubby asked if there are a ents n ne o s ass s ante at a present time. Hencin responded yes. — Kubby moved that the project be funded at $20,000; Patrick seconded. The motion passed, 10-0. Handicare Inc:: There was a brief discussion about project details. Watts moved t at t7; project be funded at ;49,000; Parden seconded. The motion passed, 10-0. — srss unnntee• nortn Marlet 5 uare Handica PlayArea; Terrell Mill .J ar v=an s: ar en may a e erre ar enc propose e un or , North Market Square Playground equipment be funded for $3,000 and Systems Unlimited be funded for $63,640; Kuhn seconded., — Lauria asked staff to provide a breakdown of the North Market Square pro- posal, specifically how much equipment $3,000 will buy. Hencin stated that an obstacle course is in the North Market Square proposal. Nugent stated that Wells Fargo would be contributing $2,500 toward the course, however, the proposal is not specific enough to determine precisely what the $3,000 funding will enable the applicant to construct. The motion passed, 9-1. Contin enc Fund: Kubby moved that the remaining $36,600 be allocated to the _ con ngency un ; Strabala seconded. The motion passed, 10-0. Leshtz stated that he is not opposed to the salary in the Elderly Home Services Coordinator/Case Manager proposal. The meeting was adjourned at 6:50 PM by acclamation. - Minutes were taken by Greg Prestemon. Me I Canmittee on Community Needs October 15, 1985 Page 9 i CurbRamp Installation: Becker moved that the project be funded at $5,000; _ Les tz seconded. The motion passed, 9-1, with Kubby voting no. Becker also suggested that Committee members assist in selecting the locations of the i curb ramps. — Acouisition of Ralston Creek Ocen Space: Cooper moved that the project be i runaea at 540,00 u n secon e T emotion failed, 2-9. Williams moved that the project be given no'funding; Parden seconded. The motion failed, 4-6. Kubby moved that the project be funded for $80,000; Leshtz seconded. The -1 motion passed, 6-5, with Lauria breaking the tie. Williams moved that the funding be reconsidered if an option is not secured _ by June 1, 1986; Parden seconded. The motion passed, 9-2.- . Goodwill Industries Renovation: Leshtz moved that Phase A and Phase B of the request un or ; Williams seconded. aThe members referred to the funding proposal. Kubby stated that the project will include partitions, ceiling and remodeling of the toilet facilities. She stated that the remodeling of the toilet facility is especially necessary. The motion passed, 9-0-1, with Becker abstaining. srss unnntee• nortn Marlet 5 uare Handica PlayArea; Terrell Mill .J ar v=an s: ar en may a e erre ar enc propose e un or , North Market Square Playground equipment be funded for $3,000 and Systems Unlimited be funded for $63,640; Kuhn seconded., — Lauria asked staff to provide a breakdown of the North Market Square pro- posal, specifically how much equipment $3,000 will buy. Hencin stated that an obstacle course is in the North Market Square proposal. Nugent stated that Wells Fargo would be contributing $2,500 toward the course, however, the proposal is not specific enough to determine precisely what the $3,000 funding will enable the applicant to construct. The motion passed, 9-1. Contin enc Fund: Kubby moved that the remaining $36,600 be allocated to the _ con ngency un ; Strabala seconded. The motion passed, 10-0. Leshtz stated that he is not opposed to the salary in the Elderly Home Services Coordinator/Case Manager proposal. The meeting was adjourned at 6:50 PM by acclamation. - Minutes were taken by Greg Prestemon. Me I PLEASE SIGN IN COMMITTEE ON COMMUNITY NEEDS October 15, 1985 3:30 P.M. Senior Center Classroom NNAA/7ME/ / AFFILLIATION/ADDRRESS/ t _ `env PPD.- srrt� lrla/Tt�wn FTb wn-D PO sow q0 020ti3J . 1177.G. j Lena blol� '6e4.;H5 c co '�'I;1 Krc 1 C, C NSPQtiI� i. I J'cco v JCCOC, tyLuxd.L C�•+.t,. 1 z v N o wd .� �in�� Aly l` - f`I.ntR�O- 1C- 6' 8 lnl '/Xr+ XC —, 311 COMMITTEE ON COMMUNITY NEEDS k P LEAS E SIGN IN October 15, 1985 3:30 P.M. i [ r Senior Center Classroom i..� _ NAMES AFFILIATION/ADDRESS Ggl1�2E1 i3c IL `uN7.iC�taC �vlr ZkStsn/?� , .R'. ;f _ I U I .. i. ' Li i J I! II i� 1 I: i L I1 i I � City of Iowa City -" MEMORANDUM F�1 Date: October 8, 1985 To: CCN Members From: Mary NugerZt tck Re: Guidelines for Recommending CDBG Projects The United States Department of Housing and Urban Development (HUD) Published regulations for the Community Development Block Grant program (CDBG) on September 27, 1983. These regulations implement changes made to the Housing and Community Development Act of 1974 by congressional' amendment in 1978, 1980 and 1981. Additional amendments were added in November, ines taken frbm the HUD regulations Cwhen hconsidering wthe ep proposals forutthe 11986 CDBG funding and in making recommendations to the City Council. National Obiectives One. or more of the following national objectives of the Housing and Community Development Act of 1974 must be met in using the funds. 1. Benefit low- and moderate -income families. 2. Aid in prevention or elimination of slums and blight. 3. Meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community. Eligible Activities CDBG assistance may be used by public agencies or private non-profit entities for the following activities: property acquisition; disposition; construction; rehabilitation or installation of public facilities and improvements; clearance and demolition; provision of public services (including labor, supplies and materials); relocation assistance; housing rehabilitation; historic. preservation; economic development activities; planning activities and general program administration. All must serve a public purpose. Ineligible Activities The range Of activities which may not be funded is much narrower. According to the HUD regulations, the purchase of 'equipment, fixtures, motor vehicles, furnishings or other personalty not an integral structural fixture" is generally ineligible. However, CDBG funds may be used for projects that qualify as a public service. Public services are those activities directed to "improving the community's public services and facilities; including but not limited to those concerned with employment, EM P, crime prevention, child care, health, drug abuse, education, energy conservation, welfare or recreational need." The activity must either be a new service or a "quantifiable increase in the level of service above which has been provided by or in behalf of the unit of general local government." By local policy, public service (or human service) agency administrative and operating expenses may not be funded with CDBG funds. — 1983 Amendments to the Community Development Act The Housing and Urban Recovery Act (Public Law 98-181) enacted November 30, 1983, made a number of changes to the Community Development Block _ Grant (CDBG) program. These requirements regarding the content of program _ statements, citizen participation and eligible activities add to those described in the current CDBG regulations published in the Federal Register on September 23, 1983. There are few statutory provisions that supersede the current regulations. _ Some changes and additions contained in the 1983 amendments include: _ 1. Public facilities except for buildings for the "general conduct of — govermwt" are now eligible without restrictions. 2. Buildings for the general conduct of government are defined as "city _ hails, county administrative buildings, state capitol or office buildings or other facilities in which the legislative or general _ administrative affairs of the government are conducted." However, removal of architectural barriers in buildings for the general conduct _ i of,government remains an eligible activity. 3. Grants to non-profit organizations to develop shared housing programs for elderly persons (except new housing construction) are now author- r ized. 4. CDBG assistance may be used for the development and administration of rental the Unitedrehabilitation HousingActhousing 1937 1937(thisrams assisted ow being done by nder Section 7 of bythe - City). Another benefitting low--rto moodderate-income persons.ent ss Thecriteria for activities criteria are: 1. The activity must be carried out in a neighborhood consisting predomi- nantly of persons of low- to moderate -income and provides services for such persons, or 2. The activity must involve facilities designed for use predominantly by _ persons of low- to moderate -intone, or 3. The activities must involve employment of persons, the majority of whom are persons of low- to moderate -intone. Also, the 1983 amendments establish a standard by which 51% of the i residents that benefit from CDBG projects must be in the low- to moder- ate -intone category. ■ I - j 3 If you have questions about the above HUD regulations or the eligibility of particular proposals, please call me or any of the CDBG staff before the next meeting. i bdw2/10 J ' J 1� 1 J J i 1 I I I I I i I f Johnson County Council of Governments 410 E V&hirgtcnR bAcCity bvm 52240 R 90e: October 10, 1985 To: Committee on Community Needs From: Marge Penney, Human Services Coordinator Re: 1986 CDBG Human Service Requests In 1983, the Human Services Coordinator began providing input to CCN regarding its requests for funding from human service agencies. It seems r particularly appropriate to provide this information prior to your review rather than later to the City Council after it receives your recommends - tions, the earlier procedure. The data enclosed were gathered by an Urban _ and Regional Planning Intern, a School of Social Work Practicum Student and me, and are directed toward providing you with additional background on the quality of the agencies involved as well as the need for the current proposal. This report contains two sections: the United Way Planning Division's ' agency rankings from the Joint City/County/United Way Budget Hearings, and 1 W a brief narrative concerning each agency and the program for which funding is requested. The United Way Planning Division, which includes both City ( 11 and County representatives, scored each of the, thirty-three presenting if agencies on a.scale from 1 to 5 (with 5 being best) for four questions: the importance of the services provided, the quality of those services, the agency's fiscal management, and overall impression. These rankings were based on a thirty -minute hearing as well as 20+ pages of budgetary and programmatic information. We have included the agencies' scores on I i each question as well as their ranking among the 33.agencies involved. In the narrative section, we have attempted to address the need for this proposed project as well as to outline the current position of the agency as a whole in the belief that the CCN needs to know the strength of the I entire agency in order to judge its ability to carry out the proposal. I would like to stress the high quality of the agencies from which you have received applications. Of the seven agencies which went through the joint funding process, six were ranked among the highest ten in overall impression. The one exception, .Handicare, suffered in the rankings because of its youth as an agency. In the past year, its position and funding base have solidified, and I anticipate improvement in Handicare's ranking this year. The two agencies which did not participate in the hearings are Systems Unlimited and the Emergency Housing Project. Systems Unlimited is a well established agency with a broad funding base and the proven ability to handle the type of project proposed. The Emergency Housing Project is new, as you on CCN well know. EHP has been accepted as a United Way agency for 1986 and has achieved a remarkably stable position for an agency so new. We have not found administrative reasons for the denial of any of these proposals. Each of them would enable an already strong agency to better serve the Iowa City Community. /sp United Way Planning Division's Agency Rankings from the Joint City/County/United Way Hearing Process* Question 1: How important to Johnson County residents are the services provided by this agency? Ranking Among Scare on a —. 33 Agencies Agency Name 1 to 5 Scale 2 Crisis Center Food Bank 4.909 3 Community Mental Health 4.9 4 Elderly Services Agency 4.778 4 Mayor's Youth Employment Program 4.778 6 Crisis Center Intervention Program 4.727 12 Goodwill Industries 4.636 15 United Action for Youth 4.556 25 Handicare 4.0 _ Question 2: How well does this agency provide services to Johnson County residents? Ranking Mang Score on a _ 33 Agencies Agency Name 1 to 5 Scale 1 Mayors Youth Emiployment Program 4.889 3 Community Mental Health 4.8 — 9 United Action for Youth 4.556 11 Crisis Center Intervention Program 4.455 " 11 Crisis. Center Food Bank 4.455 11 Goodwill Industries 4.455 16 Elderly Services Agency 4.444 _ 26 Handicare 4.0 _ Question 3: How effectively, from a fiscal perspective, does this .agency provide its services? Ranking Among Score on a — 33 Agencies Agency,Name 1 to 5 Scale 2 Mayor's Youth Employment Program 4.667 — 4 Crisis Center Intervention Program 4.591 6 Community Mental Health 4.5 12 Elderly Services Agency 4.333 12 United Action for Youth 4.333 17 Goodwill Industries 4.182 19 Crisis Center Food Bank 4.091 25 Handicare 3.455 _ ■ ■ I r. Question 4: Do you have a positive overall impression of this agency? Ranking Among Score on a 33 Agencies Agency Name 1 to 5 Scale I 2 Community Mental Health 4.9 3 Mayor's Youth Employment Program 4.889 4 Crisis Center Food Bank 4.773 5 Crisis Center Intervention Program 4.727 7 Elderly Services Agency 4.556 7 United Action for Youth 4.556 Goodwill Industries 4.545 J9 26 Handicare 3.818 Average for all questions: Ranking Among Score on a 33 Agencies Agency Name 1 to 5 Scale 2 Mayor's Youth Employment 4:806 3 Community Mental Health 4.775 5 Crisis Center Intervention Program 4.625 7 Crisis'Center Food Bank 4:557 9 Elderly Services Agency 4.528 10 United Action for Youth 4:5 14 Goodwill Industries 4.455. 27 - Handicare. 3.818, *Does not include the Emergency Housing Project (not funded by City, County or United Way block grants in 1985 but accepted as a United Way agency for ; or Systems Unlimited (receives County funding .on a purchase of 11986) service basis). I. Handicare - Expansion and Accessibility Handicare began operation in 1981. Its funding base was stabilized in '1984 Johnson County; Handicare also receives funding from United Way. by a purchase of service contract with the Department of Human Services in As ofI I1-84 Handicare had served 26 different families with handicapped children. During 1984 Handicare served 15 disabled and 20 non -disabled children in Johnson County (unduplicated count) They also provided 3,145 units of service during 1984 (1 unit - one child per day). The project need is for program expansion and increased accessibility. Handicare identifies a population of 35 disabled children under three years of age and 43 disabled children 3-6 years of age in Johnson County who are eligible for the program. They have a waiting list of 50 children of whom more than 60% are from low/moderate-income families. Specialized programming to meet the needs of children with multiple handicaps helps these children to achieve their maximum potential. Early intervention is crucial, and a 50 person waiting list indicates•a real problem. In view of the anticipated increased usage (60 disabled and non -disabled children total), this program appears to be appropriate for the needs of its target population. The Handicare staff has searched for a new facil- ityand the bst availab e,thecurrent Handicae proposal, hasalreadyouh obtainepd rf funds fromseems otherbesources sin addition to its CDBG request (Gannet and Variety Clubs) and will continue to raise funds for the completion of this project. 2. Elderly Services Acencv Reouests - HOusino Modifications and Shared Housin The Elderly Services Agency has been operating since 1980. It has three basic programs: chore and respite care, outreach and advocacy, and information i dri�has maintained a ato helping nhesp60yearsOf age anolder in Johnson Cunt o stathe yin theirownomas long as possible. During FY84, ESA served a total of 1,272 Johnson County residents (unduplicated count) 1n all three of these programs. ESA's funding sources include United Way, Iowa City, Johnson County, State Elderly Care, and Title IIIB. 2A. Housing Modifications For Low -Income Fragile Elderly The clients for this program are low-income, fragile elderly. During 1985, this program has provided elderly people with housing repair services including roof repairs, plumbing repairs, painting and patching leaks on houses, putting up handrails and tub bars, furnace repair and a sewer repTheIac ent. All Of ESA is requesting taiscontinuationwas lofethis program lwith tanfincreae00n funding to $5,000. This money will again be used to ensure that the fragile elderly in Iowa City will be able to live in their own homes free of health hazards. It is estimated that 22 households will be served by this maintain theiriindependence goal a safethis environmentis to ESA ensures that people 1pof the needed housing repairs are low cost yet adequate to resolve the problem. PAGE 2 2B. Shared Housinq Prooram Continuation The recent congregate housing market analysis confirmed that this commu- nity's elderly prefer to remain in their own homes with the use of avail- able support services. The Shared Housing Program is part of that network. This project works to ensure that the independence of elderly/handicapped people is preserved while providing alternative housing without public subsidy. This program is expected to serve 50 clients during FY87; 60% of this group will be elderly or handicapped. As of September 1985, 21 matches had been made and 13 remained intact. After CDBG funding ends in 1986, this project will seek funding through matching fees and grants from community agencies. 3. Commmit Mental Health - CommunitySupport Services and Da Treatment O ce The Mid -Eastern Iowa Community Mental Health Center has been in operation since 1969. The Center is currently funded by Johnson, Cedar and Iowa counties. The overall goal of this agency is to furnish mental health care, promote mental health, attempt prevention of mental illness, and to provide other services consistent with these purposes. Services include _ mental health counseling, a psychiatric care pre-screening service, and day _ treatment for those with chronic mental illnesses. During FY84, this agency served 1,259' persons in Johnson County with 6,935 hourly service units. The Center has already committed $92,236 from the Johnson County Board of Supervisors for the operation of the Community Support and Day Treatment Services. The strong need is for a larger space with handicapped access. It is estimated that up to 100 people with chronic mental illness will benefit from this project. 4. Systems Unlimited - Adult Group Homes - Systems Unlimited is proposing the construction of three group hones to _ house 18 developmentally disabled adults. Department of Health regula- tions mandate different facilities for adults than children; sixteen of the proposed residents are now reaching adult age while residing in Systems' children's hones and will require adult housing very soon. Two additional — residents would be from the Iowa City community. Placement in a Systems hone is preferable to institutionalization because it is community based and less restrictive. It is also cost effective. Placement in Glenwood or Woodward State Hospital Schools would mean a cost of at least $100 per individual per day. Fees for the current Systems adult homes are between $35 and $60 per day according to individual need. The funding of this project has been very carefully put together by Systems Unlimited and has considerable support from the Department of Human Services, HUD, and the County Board of Supervisors. The overall goal of this project is to provide quality housing for disabled young adults in the least restrictive environment. PAGE 3 5. United Action for Youth - Synthesis Studio Improvement United Action for Youth (UAY) was incorporated in 1970. Its two programs, families utreach ond to resolve Shuman concerned problems. assisting Young gextensively their with runaway and homeless youth as well as with the larger adolescent community. _ It is particularly concerned with delinquency and substance abuse preven- tion. UAY attempts to involve young people in programs which make use of their own creative talents and energies. United Action for Youth funding sources include Iowa City, Coralville, the Johnson County Board of Supervi- sors, United Way, the Iowa Department of Substance Abuse, the Office of Juvenile Justice and the Iowa Arts Council. The Synthesis Arts Workshop provides young people with music and video projects for constructive interaction. Student research has shown that young people involved in UAY programs are less likely to develop delinquent behaviors involving the courts and police. The Synthesis Program usage has grown steadily from 105 participants in FY81 to 247 in FY85. The $6,000 requested is to replace worn and malfunctioning sound recording/production reel-to-reeent l audio audio recorlead der ands mikes, cassetteCere order/mixer,abmike stands, and a digital synthesizer keyboard. This equipment appears to be essential to the successful continuation of this program. 6. Goodwill Industries - Building Renovation Goodwill Industries was founded in 1965 in Iowa City. The overall mission ` of this agency is to provide rehabilitation, training and employment services to vocationally disadvantaged persons and individuals with mental and physical handicaps. Goodwill Industries receives funding from United thrboth purchase of serviceJohnson contract. �oodwili lo also r cehivessubstantial ough a incame from the sale of materials. In 1984, Goodwill Industries provided services to 266 persons in both the Iowa City and Cedar Rapids programs. Also, in 1984, approximately 60S of a $985,000 payroll was in Iowa City with more than 50% of that payroll going to individuals with disabilities. The proposed renovation project will eventually benefit 150 low -intone adults with mental and physical disabilities. This three-phase renovation project began last year and received a first allocation of $205,335. Approximately 75% of this first allocation paid for a new insulated roof for the entire Goodwill Industries building and a new updated heating and ventilation system for the plant/warehouse. This year's request of $229,118 will virtually complete the renovation phases of the plan at a total cost of $434,453. This second phase will provide interior and exterior building renovation which will more efficiently utilize current space. It will also improve many building safety features and make all of the parking areas more accessible. 7. Elderly Home Services Coo Case Manager The City of Iowa City is requesting CDBG funds to hire a coordinator/case ` manager who would assess the needs of individual elderly/handicapped residents and coordinate the delivery of services from primary support service agencies. The Visiting Nurses Association and the Elderly Services Agency estimate that approximately 60 elderly/handicapped residents per PAGE 4 year will need coordinated services from at least three social service agencies; approximately 25 of these residents are "high-risk" and need constant monitoring. Assessing the needs of these persons has been done by i the provider agencies, but this system is not adequate in providing on-going management and coordination of services. The Elderly Home Services Coordinator/Case Manager would help to provide a continuous level of service integration and appropriate utilization for those elderly/handicapped who need the services of three or more social service _ agencies. This program would be administered through one of the agencies currentlyReview Comnigservices o the Proect Committee. This project seeks athe 1CDBG yall allocaand tion $45,000 forj jthe first year and commitment in concept for two additional years of funding. After that, the project would seek funding from the City of Iowa City, Johnson County, and the United Way. The project has the support of the various service providers currently helping the elderly. 8. Crisis Intervention Center - New Facility J The Crisis Center was founded in 1970 and began to assist transients (now the Emergency Assistance Program) in 1975. The Food Bank began in 1980. The `i Assistance andtervention F Food Bank prograamm;ibot funded recceivepfundslfromothe Citthe y Iowa City, the City of Coralville, Johnson County, the United Way, and various private sources. The Crisis Center is applying for funds to purchase a new facility. This facility is needed because increased requests for service from the Food Bank and Emergency Assistance programs have severely strained the current space and resources. The number of persons served by the Food Bank and Emergency Assistance programs jumped from 5,361 in FY84 to 10,353 in FY85 (duplicated count). The total number of persons served by the Crisis Center (the above two programs, plus the Crisis Intervention Program) is projected at 18,916 for FY86, up from 17,466 in FY85 (duplicated counts). Because of increasing fiscal constraints, the concept of combining agencies is particularly yi imht portant one few successfullombned agencies in Johnson County, but theinad inadequacy of its facility is threatening to split, this agency back into its two compo- nents. A larger and better designed space is crucial for this agency. 9. Emergency Housing Project Repairs The Emergency Housing Project was begun last year with a start-up CDBG grant Plus -contributions through the Ecumenical Consultation. EHP provides temporary shelter to transients and to homeless people in Iowa City. They are requesting CDBG funds to make needed repairs to the driveway and sidewalks, as well as to certain sink and toilet units in the house. In of 894 hrnights'�gust of lodging. 985,EHP I Income n1 985has beenfromtal of the guests for Ecumenical Consultation for operating costs and salary, as well as the CDBG start-up grant. The Emergency Housing Project has been accepte agency for 1986. d as a United Way M PAGE 5 10. moor's Youth Employment Program -Iowa Youth Corps/Napoleon Park Proiect The Mayor's Youth Employment Program was begun in 1968 to provide employ- ment opportunities to disadvantaged youth in Iowa City and surrounding communities within Johnson County. In 1983, MYEP expanded its program to include the Iowa Youth Corps Conservation Project, in which youth aged 15 to 18 are randomly picked by the State of Iowa to work on conservation - related projects during seven weeks of the summer. MYEP is requesting funds to build permanent restroom facilities at Napoleon Park which currently has none. The CD8G funds would cover only the costs of equipmentand _ involved and ofrials their build supervisorslwould be coveredsalaries by thethe Iowa Youthp Corps Conservation Project grant, In FY85, MYEP served 201 youth. MYEP receives funds from. the City of Iowa City, the City of Coralville, Johnson County, and the United Way, as well as the East Central Iowa Jobs Training Partner- ship Act and the Iowa Youth Corps Conservation Project. i I Projects Recommended For 1986 CDBG Funding Project Information 1. Emergency Housing Project Repairs $ 8,000 2. Housing Modifications for Low/Moderate Income Frail Elderly 8,000 3. Comprehensive Housing Rehabilitation and Weatherization Program 180,000 4. Iowa Youth Corps - Napoleon Park Project (Mayor's Youth Employment Program) 26,860 S. Shared Housing Program Continuation 20,000 6. Community Support Services and Day Treatment Services (Mid -Eastern Iowa Community Mental Health Center) 115,000 7. Synthesis Studio Improvement - United Action for Youth 6,000 8. Elderly Home Services Coordinator/Case Manager 35,000 9. Mark Twain School Playground Revitalization 11000 10. Crisis Center - Food Bank Facility 156,500 11. Residential Elderly/Handicapped Accessibility Project 20,DUO 12. Handicare, Inc. Expansion 49,000 13. Curb Ramp Installation 51000 14. Acquisition of Ralston Creek Open Space 80,000 15. Goodwill Industries Renovation 127,000 16. Systems Unlimited 63,640 17. Terrell Mill Park Improvements 1,200 18. North Market Square Handicapped Accessibility Play Area 3,000 19. General Program Administration 107,000 20. Contingency 36,600 TOTAL $ 1,048,800 19y -:CITY OF IOWA CITY i COMMUNITY DEVELOPMENT BLACK GRANT f FUNDING REQUEST 1. Name of Applicant or Organization 2. Contact Person E.MGZ:;CY 1'.9USI:4G PROJECT Rev. Jack Zenras 3. Name of Project 4. Address of Applicant E-MrF'!CY HOUSIM PROJECT virst Presbyterian Church 2701 Rochester .Ave. S. Telephone Number of Applicant or Contact Person Iowa City, Iowa 52240 (319) 351-2660 6. Time Period of Proposed Project 7. Location of Proposed Project From:January 19TA' June 1986 331 1. Gilbert St. r S. Estimated No. of 9. Target Voua6l s acts People Directly by Project: Benefited by Project Homeless Deople in Iowa City, Iowa See attached statistics from last three needing gate 1 or %uolfaptoa��food. O. Does project gave support of People and Other Groups or Organizations Affected by Project? YES g NO Explain type and level of support. The total project of the ..HP has the support of 21 churches in Iowa Citv who contribute money annually to help pay director's salary, buy food and nay upkeep on the house. Amount of CDBG Funds 12. Amount of Other Funds Requested for this Project: Available For Proposed Project: $5259.67 None (List Sources in Budget Breakdown Section) AList other Groups and Organizations Which Were Asked to Contribute to or Fund Project: NO other groups were asked to contribute to this specific repair and replacement Droject because all of the funds from the churches are needed for monthly expenses. 14. Why is this Project Needed? The driveway is badly broken up and dangerous to both walk and drive on. The kitchen sink unit is rusting out and has become a health hazard. The,sinks, on the,vthen-cwo, floors, -are 'alto -single• biM•. porcelain sinks that are in rusting, metalrcabS:rents•.:. There are several places in the public sidewalk on the property that are broken and present a hazard. The bathroom stool on the lower level is an original with the house and creates a health hazard as it frequently becomes plugged. It is so old that repair parts are hard to find for it. 0 check if continued on additional page(s) and attach 15. List Goal(s) of Project: Replace driveway surface. Reolace kitchen sink unit. Replace sink units and cabinets on lower and upper floor. Replace broken segments of public sidewalk on property Replace bathroom stool on the lower level Er 7116. General Description of Activities: Explain how .goals will be accomplished. Include time schedule, amount of volunteer �or staff time needed, and other pertinent data about the activities. indicate if the ��rject will require the cooperation of other City departments and, if so, Y have been contacted. This project will be completed as soon as funds are available. There will be no staff or volunteer time involved as all of these repairs require professional assistance. To our knowledge, the project will not require the cooperation of other City departments. The goals will be accomplished by removing and replacing the bathroom stool on the lower level, removing.and replacing the three metal sink/cabinet units with double bin stainless steel sinks and wooden cabinets, removing the broken concrete- from the driveway and the sidewalk and replacing it with new concrete. Q. check if continued on additional paga(s) and attach 17. W L The driv The One as f for EXPME rqo4pm Project proftsm Othar a Colmtracl Other Q Tr—fv—ewa7 Labor a Replace eplace anel thrg Camenu Pl=bin; Totals CITY OF IOWA CITY FA I COMMUNITY DEVELOPMENT BLOCK. GRANT 2 ACE MW 1. Name of Applicant or Organization 2. Contact Person Elderly Services Agency Jean Snow, Executive Director 3. Name of Project Housing modifications 4. Address of Applicant for low income fragile elderly 28 South Linn Iowa City, Iowa 52240 5. Telephone Number of Applicant or Contact Person 356-5217 6. Time Period of Proposed Project 7. Location of Proposed Project JFatnnumary 1986 December 1986 City of Iowa City S. Estimated No. of 9. Target Group(s) Affected People Directly by Project: Benefited by Project low income .fragile elderly '22 households approximately Approximate Y or a of Total: ]•(1.7 0. Does Project Save Support of People and Other Groups or Organizations Affected by Project? YES X NO Explain type and level of support. Interest in the project has been high. Both community members of all ages and the elderly have voiced considerable interest, and anyone who has been asked to contribute labor has done so Oreanizat ong! 14nvnrin v Assount.of CDOG Funds 12. Amount of Other Funds Red Cro Rsqueated for this Project: Available For Proposed Projects $5,000 (List Sources in Budget Breakdown Section) List Other Groups and Organizations Which Were Asked to Contribute to or Fund Projects none 14. Why is this Project Needed? Low-income elderly people in poor health are bad candidates for the City's Housing Rehabilitation program which operates under federal guidelines requiring the entire house to be brought up to standard. Such a requirement is a potential health hazard to this pop- ulation, resulting in more stress than they can stand. The kinds of repairs they neef on their older, generally substandard housing are likely to be extensive. Many times the elderly fall outside the area affected by the Housing Rehabilitation program and thus are ineligible. Safe, comfort- able homes in familiar neighborhoods are correlated with happier, longer lives for the .fragile elderly. This program helps keep them in the home, out of the nursing home and off the rolls of the welfare network. . check if continued on additional page(s) and attach cnrTAT rdyrtq TAI9 TTC 10 O711 LS. List Goal(a) of Project: 1. Identify low-income elderly in substandard housin which is endangering independence. (2) Identify competent, reliable workman who will make low-cost repairs and modifications (3) Obtain necessary.repair materials (railings, brackets, ramps, fencing, roofing, pipe) at law or reduced cost whenever possible (4)' Identi`y volunteers who will provide free labor, whenever possible (5) Use HACA2's workfare program where suitable (6) Seek volunteer advice on construction and ACE MW Why the project is needed. 14 continued: but at The program does not aim at bringing the house up to a set of standards, he/she isesafest. Suchrepairs progra1uired o mmightfixthe the handrails r onwhere e -porch without painting the exterior of the house, or it might repair defective plumbing and leave the need for a new sink for a later day. It is not intended to cover major expenses, and indeed cannot, given the small _ number of dollars available. It can, and does, make the critical difference, however, in a safe and comfortable environment. The project makes the home a safe place for the low-inccme,•fragile elderly person who needs a modified environment in order to maintain inde- pendence and to avoid placement in a nursing home prematurely. ' The recent survey done by the May Zima company in Atlanta indicated that most elderly people contacted preferred to remain in their own homes. Those who are in ill -health and who cannot afford to have the necessary repair work done in order to do so would be well served by the program. Should anyone have the idea, supposedly common, that the elderly population is a migratory one, or one that might move out of the house we made the theairs in DepartmenttofeHealth Education and Wellfare,onhPUBLIC POLICY lANDout THEy FRAGILE ELDERLY in December of 1978 buries that notion forever (see p: 26). Although 40% of the total US population moved to a different residence between - 1970 and 1975, only 20% of those over 65 did so -(and I.suspect most of those in Iowa who did so moved toward a nursing home rather than toward the south). The FACT BOOK ON AGING, put out by the National Council on the Aging, Iric. in 1979 states that over 507, of the elderly household in the country are houssays ed in hat the it skeofthat were providdingbuilt in adequatel939 or housingearlier throughout also fixed income in the face of rising housing costs is becoming increasingly — impossible for a large segment of the older population (ibid.), and that if support services are not provided a large number of tge—elderly will be unnecessarily institutionalized (ibid.). Elderly Services is a natural place for this program because we already have all the mechanisms set up to furnish the service. There is no other organization in the county which provides the potential for repair — services at modest cost using donated or low-cost labor, screened by'an experienced staff. /900 l ..J J , •16. General Description of Activities= Explain how goals will be accomplished. Include time schedule, amount of volunteer or staff time needed, and other pertinent data about the activities. Indicate if the Project will require the cooperation of other City departments and, if so, whether they have been contacted. 1. Because ESA provides chore and respite care service as well. as .staff and volunteer outreach programs, we have a good idea of who the low-income, fragile elderly. in Iowa City are. Ve work closely with other agencies, such as the Department of Human Services, the Crisis Center, the American Red Cross, the Visiting Nurses Association anc? Homemaker -Health Aides to supply care to just that population. We also send volunteers and staff to community and civic organizations to speak to the population as a whole about help in identifying who these people are. 2. Workman are screened through the ESA chore program, which keeps a list of volunteer and for -hire workers handy at home maintenance available at all times. 3. The ESA Director raises money for materials, and solicits contributions of materials, from local churches, interested individuals, civic organizations such as the Kiwanis Club, Rotary Club, Federal Retired Employees Association, etc.,, to help cover the costs of such projects and to find advice on how to proceed to meet the needs of an individual where that is appropriate. 4. ESA keeps a file on university students who volunteer to help with such tasks. We use elderly volunteers from the Senior !:enter repair shop for small tasks when we can. We use all the volunteer heln we can find and I think we find a good deal. 5. When HACAP has an experienced workman who is receiving welfare payments and is available for their work program, we use him (always been male). 6. We consult people Like Geri Hall, who is an expert on home modification for the fragile elderly, and who is a Nurse Clinician with the Alzheimer's program at UI Hospitals (Neurology Department). ?le also use Paul Eslinger, Ph.D. from Neurology For advice on human potential when we are in doubt about elderly capabilities and capacities in the home. We use many retired workman °or advice all t!ie time. Q check if continued on additional paqe(a) and attach FMMI UNKIMMEME A !1 Will Project Be continued After Community Development Block Grant Funding? NO If Yes, what sources) of funding do you propose to use? Ile would depend on donations and tax dollars (throuch the regular allocation process). You ask for the likelihood of receiving those funds. I would think, as well thought of as the program has been, that the money would be found, but a more absolute statement is difficult for me to make. BUDGET BAFAMMN EXPENSE CATEGORY. CDDG Erode Other Funds Source of Other Funds Eguipamt/Supplies 3,400 S 300 donations Project Natariale O O PrOf_essional Services L7 Other Contracted Services d D Contracted IWrovessnts 350 Other Costs: ••:i{'• • :•{:Si+c•.}}.y.,;.t} .{}.,'ry`,•';} (;i.^i•,�}kLi i?::}.+r,'}Si. •n+%}+c •?•}. .. rti�?}: \ ::, h .}:{ ti �• ;•++ ti•S+•c •}.. .i�::r {�•,}k.;}S:;n.2: r•Y`- Total, s 5,000 a 300 'k$5>s:.'•'sti;:f}c: CIT .i6. General Description of Activities: Explain how goals will be accomplished. Include time schedule, amount of volunteer or staff time needed, and other Pertinent data about the activities. indicate if the Project will require the cooperation of other City departments and, If so, whether they have been contacted. Housing Rehabilitation has been a continuing COBG Project since 1976. There are three programs which will be available for low-income, single family, owner occupied homes in need of repair: 1. Low Interest Loan - This is a loan/second mortgage where one can borrow $17,500 at 6% for 15 years. 2. Weatherization Loan - This is a loan secured by a Promissory Note where one can borrow $2,500.00 at 3% for 5 years. 3. Forgivable Loan - Maximum amount allowed for home repair is $17,500.00. A lien is recorded against, the house for 7 years and one seventh (1/7) is forgiven each year. The lien is also Forgiven upon death or incapacitating illness of the owner. In addition, a Painting Loan Program is proposed for the Spring/Summer of 1986. This would be a loan secured by a Promissory Note where one could borrow up to $4,000.00 at 3% for 6 years. Eligibility for all Programs is based upon the following: a. Owner occupant of a single family dwelling. b. Must hold legal title to property occupied. C. Must be located in a designated neighborhoodimprovement area. d. Income must be low%moderate (not exceeding 80% of median family income -for the area). e. Liquid assets not in excess of guidelines. f. Cost of improvement can't exceed maximum dollar allowed and/or one-half of replacement value of the home. Low Interest Loans include all the above plus: Housing expenses can't exceed 35% of monthly adjusted gross income. Note: Funds to administer the Rental Rehabilitation Program are also included in this proposal, although there are separate grant monies for the actual rehabilitation work. 0 cluck it continued on additional page(e) and attach mm n S II i i 1 i Equipe Projee Protea Other Contra Other Perso 1� FUNDING REQUEST 4# M 52 y 1. Nems of Applicant or Organization 2. Contact Person Mayor's Youth Employment Program Peg McElroy, Director 3. Name of Project 4. Address of Applicant Iowa Youth Corps -Napoleon Park Project 315 E. Washington St. Iowa City, IA 52240 5. Telephone Number of Applicant or Contact Person (319) 337-3020 6. Time Period of Proposed Project 7. Location of Proposed Project From: 6/1/85 To: 7/31/85 Napoleon Park B. Estimated No. of 9. Target Groups Affected People Directly by Project: women's & men's softball, Benefited by Project youag women's softball 13%, II wa City KSC erg Soccer Club, fnc., 34, Iowa Ci 4,942 (unduplicated, annually) Approximate 0 or a of Total: Gard 0. Does Project Nave Support of People and Other .Groups or Organizations Affected by Project? Yfg NO Explain type and level of support. Iowa City Recreation Department, Al Cassady, Supt. of Recreation and Acting Director; Parks and Recreation Commission; Iowa City Kickers Soccer Club, Inc. Amount of CDBG Funds 12. Amount of Other Funds Requested for this Project: Available For Proposed Project: $26.861.40 $25,000. (List Sources in Budget Breakdown section) 3. List Other Groups and Organizations Which Were Asked to Contribute to Or Fund Project: The State of Iowa, Office for Planning & Programming with local match. 4. Why is this Project Needed? Napoleon Park presently has no permanent restroom facilities. Portable rest - rooms must be transported to the park. A permanent structure would enhance the appeal of the park to its users. Adult softball, young women's softball, the Iowa City Kickers Soccer Club, Inc., and garden plots are the primary functions.in Napoleon Park. These individuals, in addition to other residents utilizing the park, would benefit from adequate restroom facilities and water availability. Q check if continued on additional Page(s) and attach 15. List Goal(s) of Project: To provide permanent restroom facilities and accessibility of water for indi- viduals utilizing the park and, in addition, to provide a major oroject for completion by the Iowa Youth Conservation Corpp and to develop work skills of teenagers between the ages of 15 and 18. M 52 y 16. General Description of Activitiess Explain how goals will be accomplished. Include time schedule, amount of volunteer or staff time needed, and other pertinent data about the activities. Indicate if the Project will require the cooperation of other City departments and; if so, whether they have been contacted. TIMELINE February: Complete bidding procedures, for materials and subcontracted work February 15: Receive notification of approval of grant of the Iowa Youth Conservation Corps March: Determine subcontractors and order all materials, supplies and work to be accomplished May: Complete all preliminary work in preparation for completion of project —June 9th: Begin construction project with the Iowa Youth Conservation Corps July 18th: Conclude construction project with the Iowa Youth Conservation Corps This project will require the cooperation of the City of IowaCity Parks and -,Recreation -Department. The Iowa Youth Conservation'Corpb has worked with the Parks and Recreation Department for the last three years of its summer conservation program. Al Cassady, Superintendent of Recreation and Acting Director, has been contacted concerning this project and is supportive of.this idea. The Iowa Youth Conservation Corps grant will cover the costs of the salaries for the young people and for all of the supervisors related to the project. The supervisors will have appropriate construction background in order to supervise this project. ® check if continued on additional Page (a) and. attach / 96p 37. Will Project Be Continued After Community Development Block Grant Funding? YES NO if Yes, what source(s) of funding do you propose to use? BUDGET BREAKDOWN EXPENSE CATEGORY CLOG Funds Other Funds Source of Other Funds Equipment/Supplies $ 275.00 Project materials 23,286.40 Professional Services Other Contracted services 3,300.00 Contracted improvements Other Costs: ............ $}; •.. Iowa Youth ,s Conserv; cion 25,000.00 tate of Iowa—Office or Pla n I Pro i 9a Ing ,gn F) I ources Totals 526,861.40 525,000.00 rti I %... .'. % I F NAPOLEON PARK RESTROOM BUILDING 22' x 16' Building Materials i Block, metal doors, and hardware $ 2,271.50 15 cu. yd. concrete @ $45 742.50 Lumber, miscellaneous hardware 1.534.50 $ 4,548.50 Fixtures — f Lavatories, water closets, urinals, etc. $ 1,639.00. 30 gallon hot water heater 227.70 _ Drinking fountain 368.50 Two hand dryers 555.50 —. Toilet partitions, grab ban 1,118.70 Plumbing labor (includes soil pipe and connections) 6.600.00 $10,509.40 Septic Disposal System I •1000 gallon tank and distribution box $ 797.50 .300 feet of 4" plastic for laterals 165.00 Tees, elbows, rosin paper, compound, etc. 110.00 Gravel, rock, sand 176.00 — $ 1,248.50 -, Nater System _ Sandpoint well (approximately 20' deep) drilling cost $ 275.00 _ 4 horsepower pump 313.50 Pump house 550.00 82 gallon sdpply' tank 379.50 200 feet of 1+1" plastic (water) 187.00 — Pipe, copper line and hydrant and connections 5.000.00 _ $ 6,705.00 Electrical Labor and materials for restrooms $ 3,300.00 To pump house _ 275.00 i $ 3,575.00 Miscellaneous Equipment rental (trenching) $ 275.00 TOTAL $26.861.40 NAPOLEON PARI( IOWA arY, IOWA M i O I j 1 Iy ` ev. ti BGG ` S i porG"a i i Off CITY OF IOWA CITY i I I I t 7.- f_ i II )I COMMUNITY DEVELOPMENT BLACK GRANT FUNDING REQUEST 1. Nana of Applicant or Organization 2. Contact Person City of Iowa City Mary Nugent 3. Name of Project 4. Address of Applicant Shared Housing Program Continuation Civic Center 410 E. Washington Iowa City, Iowa 52240 5. Telephone Number of Applicant or Contact Person 356-5248 6. Time Period of Proposed Project 7. Location of Proposed Project From= July 1986To: June 1987 Senior Citizens Center 28 South Linn Street S. Estimated No. of 9. Target Group s acts People Directly by Project:. Benefited by Project 50 Elderly/Handicapped residents Approximate W or % of Total: 60% 0. Does Project Have Support of People and otter Groupe or Organizations Affected by Project? YES NO Explain type and level of support. Iowa City/Johnson County Senior Citizen's Center - active (Rent-free space) University of Iowa School of Social Work - active (Social work practicum students) Amount of CMG rMAS 12. Amunt of otter Funds BsTasted for this Project: Available For Proposed Project: $18,700 N.A. (List Sources in Budget Breakdown Section) U. List other Groups and Organizations which Were Asked to contribute to or Fund Project: N.A. 14. Why is this Project Needed? The recent Congregate Housing Survey indicated that the community's elderly residents prefer to remain in their homes as long as possible with the availability of support services. During the first 8 months of operation, the Shared Housing Program has provided elderly persons the necessary support services and -environment that will allow them to remain in their own homes. In addition, the program has provided alterna- tive housing and less expensive housing for tenants. Qcheck if continued on additional page (a) and attach 15. List Goals) of Project: A. To provide assistance to the elderly and handicapped persons in Johnson County who are 1n need of programs which aid them in their efforts to remain in an independent living arrangement. S. To more efficiently utilize the community's existing housing resources. C. To provide alternative housing for lower income tenants without direct pu .16. General Description of Activities: Explain how goals will be accomplished. Include time schedule, amount of volunteer or staff time needed, and other pertinent data about the activities. Indicate if the Project will require thecooperation of other City departments and, if so, whether they have been contacted. The goals and methods of achievement were outlined in the Shared Housing Program Manual,approved by the City Council in October, 1984, and in the Elderly Services Agency proposal submitted to the City in December; 1984. The Shared Housing Program has exceeded its goal of having made one match by the Fall, 1985. As of September, 1985, 21 matches have been accomplished. Of these, 13 matches remain intact. During the second year of operation, the program will strive to serve more elderly.persons by.attempting to match elderly homeowners with elderly tenants. In addition, the Shared Housing Coordinator, along with the Director of Elderly Services, will develop and utilize an instrument to assess and deter- mine the functional ability of those frail elderly and handicapped persons wishing to homeshare with other elderly and handicapped persons. At this time, homesharing matches involving handicapped persons will be determined on an individual case basis. Qcheck if continued on additional page(s) and attach /700 17. E%PE Equi' Pmj Prof Oths Coat othe Tota City of lows City MEMORANDUM Date: October 8, 1985 To: CCN From: Mary Nugent, Associate Plan ~ i Re: Shared Housing Program Funding Request ITEM 11 r �, Please change the amount of the funding request to $20;000. The estimate for the 1986 funding request was based on 1985 figures which were inaccu- rate. tp2/8 j CITY OF 1. Nam Mid-Fas 3. Nam Corm. s S. Tel 0 G. Tim Fro a. Eat PW Baa 101 0. ON Prc E$ AN B� U. U.- 14. Nh; chr han upS in : ss. zs 1.) 2.) 3.) i;. v .16. General Description of Activities: Explain how goals will be accomplished. Include time schedule, amount of volunteer or staff time needed, and other pertinent data about the activities. Indicate if the project will require the cooperation of other City departments and, if so, whether they have been contacted. The goals w211 be accaiQlished through the purchase of the property at 220 South Van Buren ((h'umu's Crthopedic Supply S Services ), and through continuation of operating funds from Johnson County. The property lies ditect].y south of the Caanmity Mental Bealth Center across the alley. We anticipate conpleting negotiations for the purchase by early January. public bidding and construction work for reaodelinq can be finished by We contacted Iowa City zoning staff (Rarer Franklin) and have ascertained that the proposed location has space for required parking. 0 check if continued on additional page(s) and attach /66 ■ Will Project Be Continued After Community Development Block Grant Funding? YES NO If Yes, what source(s) of funding do you propose to use? Operating funds for Camunity Support Services ($ 25,400) and for Day Treatrnent Services ($ 66,836) are cacmitted by the Johnson County Boast of Supervisors, the total. being $92,236. EXPENSE CATEGORY CDBG F,.A other Funds Source of Other Funds Equipmsat/Supplies $ 1,370 $ project Materials ' Professional Services $ 92,236 Johnson County otter Contracted Services , Contracted improvements $ 28,630 ottAfi Coe%a,I l.'• •,�.�,+.E'Y{::,<V:{+.}�?�: � :1:::{6:•'r:,•4}:�n}{:i:?J.".'r:::tiv:�::xti.}`.ia.:f..:. Property Acquisition $ 85,000 Totals $115,000 $ 92,236 ::;:•{;� k:,•••••;}+'ij.r{}:`;}r3;•;:'•i,: I e CITY OF IOWA CITY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST 1. Name of Applicant or Organization 2. Contact Person United Action for Youth Jim Swaim, Director 3. Name of Project 4. Address of Applicant Synthesis Studio Improvement 311 N. Linn St. Iowa City, Iowa 5. Telephone Number of Applicant or Contact Person 338-7518/338-9279 52240 6. Time Period Of Proposed Project 7. Location of Proposed Project On-going: funds to be used prior to 311 N. Linn St. From: TO: June 30, 1986 Iowa City, Iowa 52240 S. Estimated No. Of 9. Target Group(s) este people Directly by Project: Adolescents 1001, Single Par - Benefited by Project ent households 501, Low to Moderate in-* 250 young people per year Approximate N or 1 of Totals 0. Does Project Have Support of People and Other Groupe or Organizations Affected by Project? YES K NO Explain type and level Of support. The Synthesis Arts Workshop has Active funding support from: United Way, the City of Iwo City, the Johnson County Board of Supervisors, the, Iowa Arts Council and the Iowa Criminal i Juvenile Justice Agency (ICJJA). The Workshop also has Passive su rt• Amount of COBG Funds 12. Amount of Other Funds Requested for this Project: Available For Proposed Project: $6,000 $ 0 (List Sources in Budget Breakdowns Section) List Other Groups and Organizations Which Were Asked to Contribute to or Fuad Pro acts Department Substance Abuse Law Enforcement Assistance Administration (LEAA), Iowa of (IDSA), Iowa Arts Council, Time -Life Inc., the Braverman Foundation, Gannett Foundation, the Meredith Foundation, Sargent Foundation, Iowa Criminal and iuvenile Justice A enc 14. why is this Project Needed? ' delinquency sponsored by the Alcohol, Drug The Tripartite Conference on prevention Abuse i Mental Health Administration, Department of H.E.W. in 1977 recommended that prevention programs involve the reinforcing of positive aspects of behavior, thus les- sening the probability for non-social behavior. The Synthesis Arts Workshop follows this recommendation by allowing young people to explore a develop their artistic skills thus enhancing self-esteem and reducing alienation which have been proven to be common characteristics of delinquency. (See the comparitive study in the Journal of Research in Crime and Delincuency, July 175, Vol. 12 02) Suzanne Sgroi, M.D. in her 1982 Handbook of Clinical Intervention in Child Sexual Abuse praises the role creative* r]K check if continued on additional page(s) and attach 15. List Goal(s) of Projects the electronic arts The specific goal of this proposal is to maintain and update equipment essential to the continuation of the Synthesis program. The the Synthesis Arts Workshop is to reduce and prevent Juvenile overall goal of delinquency and substance abuse. Synthesis reinforces positive social behaviors by developing and enhancing the skills of young people, promoting their intellectual Attachment 1, City Of Iowa City, Community Block Grant Punding Request, United Action for Youth, Synthesis Studio Improvement. come 35-508 and Handicapped 5%. Because DAY services are provided at no cost to clients, data about client income is not recorded. However, based on information we know about our clients, 35% at a minimum, is a conservative estimate of those who meet low income guidelines. 10.from the Mark ZV/Willowcreek Neighborhood Center, the Domestic Violence Project, Mayor's Youth Employment Program, the Kirkwood Learning Center, Youth Homes, Big Brothers/Big Sisters, the Crisis Center, the University of Iowa Art Education De- partment and MECCA. A significant number of community and University volunteers, including adolescents, donate their time and talent to the Synthesis program. Also, over $1,000 worth of used equipment has been donated to Synthesis in the past year. (See budget for breakdown of active support) 13.(IW,TA), Iowa City (aid to agencies), the Johnson County Board of Supervisors, John- son County United Way and Iowa S.T.A.T. Mart activities, such as Synthesis, can play in a troubled young person's.life. 'Ventilation in a socially acceptable milieu reduces anxiety and the need to act out negative feeling: Because they (creative arts) allow for the expression and objectification of conflicts and emotions, the arts therapies can enhance control of such behaviors. Exploration and the successful resolution of conflict in one area can lead to the willingness to take risks in other areas. By enhancing learn- ing skills such as concentration and communication, the arts therapies also en- hance self-esteem.' (page 307) Synthesis exists as an important resource in Iowa City offering youth creative alternatives to delinquency. !Many young people feel alienated from and will not utilise traditional. counseling services. A 1978 publication of the Johnson County regional Planning Commission titled Human Services Study on Juvenile Justice, in- dicated that many local vouth were engaging in destructive behavior and were not .. inclined to use traditional community services. The study found that more challeng- ing and creative recreational opportunities should be made available. In 1978, Syn- thsals began to fill this gap. It continues to expand and 'flourish, offering young people the opportunity of experiential exposure to 'new media' and other art forms. The participants learn to utilize various mediums in a personally expressive way. Synthesis continues to work on the Planning Commission's 1978 goal 'to establish, maintain, and improve the programs and services that reduce juvenile delinquency in Johnson County and redirect delinquent activities in more constructive, self- fulfilling activities.' Through music and video projects, young people are also able to constructively interact and contribute to our community. Student research indicates that youth involved in the Synthesis Arts workshop and/or the UAY counseling program are sig- nificantly lose likely to develop or continue behaviors which require police or Juvenile court intervention. The Synthesis Arts Workshop in the logical program to continue this important delinquency prevention work. Synthesis has become an established resource in the Iowa City youth community. Synthesis usage continues to grow yearly with steady increases in the number of youth served: 105 participants in PY181, 130/PY'82, 145/PY'83, 216/PY'84, to 247 participants in PY'85 which just ended June 30. During that time, 260 projects were completed by clients and the equipment re- cieved over 20415 hours of use. The continuation of the Synthesis program will only occur with the help Of your WBC money to replace our worn equipment. /9j�v General Description of Activities: Explain how goals will be accomplished. Include time schedule, amount of volunteer or staff time needed, and other pertinent data about the activities. Indicate if the Project will require the cooperation of other City departments and, if so, whether they have been contacted. United Action for Youth is a community based youth service agency which offers crisis intervention, confidential counseling, creative activities, and other helping services to youth and families in Johnson County. UM charges no fees for its ser- vices. Incorporated in 1970 and governed by a community representative board of directors, BAY is recognized by the IRS as a non-profit, tax exempt organization. The primary purpose of BAY is to assist young people and their families in re- solving the problems they encounter in their lives. Through its program objectives, BAY seeks to reach young people and make use of their own talents and energies in the process of helping themselves to a better future. UAY's services are provided in a variety of settings. Besides its location at 311 N. Linn St., these include local schools, individual homes, community centers and places young people frequent. In addition to its professional staff,.UAY relies on community volunteers and trained peer helpers to meet the growing needs of young people. UAY's program components include an outreach counseling program and a crea- tive arta workshop called Synthais. Synthesis involves youth in the use of electronic media, communication technol- ogy and traditional arts as a means for personal development by offering a variey of opportunities for young people to pursue interests in video production, music, recording, dance, drama, photography, animation, drawing, and creative, writing. These and other arts activities serve as positive alternatives for youth, encouraging their creative talents and helping them to avoid problems such as delinquency or substance abuse. One-to-one and small group instruction is provided in a professionally equip- ped recording studio. Participants can commit themselves to individual or group pro- jects including locally produced T.V. programs, live andrecorded music performances, animated films and presentations by our drama troupe. These projects foster cooper- ation among the participants as well as involving them in community affairs. Paren- tal involvaent is also encouraged. The Synthesis program is also a unique resource to the Outreach counseling program, providing a non -threatening environment in which to interact with young people. The equipment to be purchased with the CDBG money requested would be for replace- ment of equipment worn from 7 years of constant, growing use. whereas funds for our salaries and other program overhead expenses are accessible through other funding sources, money for the capitol improvement this equipment replacement would represent, are not as available. The original equipment coat over $10,000. Donations by indi- viduals, foundations, and others have met some of the replacement needs over the last several years. However, attempts to replace the major equipment have had very limited succus and maintenance costs for the present equipment have reached the point where repairs will not be affordable. Without replacing and upgrading this equipment, Syn- thesis will suffer a major setback or eventually be discontinued. There is nowhere also in Iowa City the youth can freely access this kind of equipment. This would be an investment by the city in 10 mora years of creative alternatives to delinquency for our youth. 0 check if continued on additional page(s) and attach /f00 er Attachment 2, City of Iowa City, Community Development Block Grant Funding Request, United Action for Youth, Synthesis Arts Workshop equipment replacement. 15 -interest and increasing self-esteem. The following goals are integral to the overall success of Synthesis: 1. Development of healthy attitudes toward constructive use of leisure time. 2. Development of a healthy self-concept. ' 3. Regeneration of academic or vocational interests. 4. Provide a non -threatening and safe after school and Saturday drop-in center. _ S. Provide free access to state of the art electronic equipment unavailable to People anywhere else in the community. 6. Provide free instruction and equipment training and encourage young people to use it to communicate to the commmity at large. 16. What is needed is funds for replacement of outdated, worn and malfunctioning.. sound recording/production equipment. Funds are being requested for the following replacement items: 1. Lad a bass guitars and practice asps. 5 900 2. Electronic Patch Bay c cables.. S 400 3. 4 Channel riel to .real audio recorder i mics. $2,300 •4. 2 min stands. $ 100 5. Digital Syntheaizer/keyboard. $1,200 We would also like to request funds for the following new piece of equipment to allow for expansion due to increased participant use. Because this itss is portable, it will also make our music program mobile and more accessible to schools, the Mark IV/Willowcreak Neighborhood Centerandhandicapped persons. - ! ,6. Portable 4 Channel Cassette recorder/mixer - $1:100 TOTAL AMOUMP REQUESTED S6rOOO .. . The r0placessnt and addition of these items is ESSENTIAL to the continuation and growth of the Synthesis Arts Workshop as an alternative activity and self-esteem building resource for Iowa City young people. 17. _ i 1 Will Project Be Continued After Community Development Block Grant Funding? YES X NO If Yes, what source(s) of funding do you propose to use? Synthesis operating costs will continue to be supported by existing funding sources including Iowa City, Johnson County, United Way, Iowa Arts Council, Iowa Department of Substance Abuse and the Iowa Children's Trust Fund. In addition to these sources, the DAY board is developing a five year plan to increase private foundation support and utilize endowments. It is impossible to predict what other sources of federal or state funds may be available to support the on-going operation of Synthesis, but to the extent that such funds become available, DAY will attempt to utilize them. ' The project will also continue to utilize the help of volunteer artists, as well as solicit and accept donations of new or used equipment for the program. BUDGET BATAKDOWN EBPLNSE CATEGORY COW Funds Other Funds Source of. Other Funds Equipment,/Supplies (sound studio) S 6,000 (video) S 2,100 Iowa Criminal and Juvenile Justice A Project Hats ials 0 1 525 q y Iowa Arts Council, Io a gity. John�o n_gQua Un NeY L IDSA Pr0£eesProfessional.3ezviServicesited 0 0 Other Contracted Services 0 0 Contracted improvements 0 0 Other CAatas .....}; .:.?.;;.:,r:: •Y ::;: }.•:; %•:??3ri?:•:i%i$i:>.: iii<:::i: }titi:i. ;r.};y i:;:;:ti}}r �: � �:?::Y,.<:{ti:�:: .....................''...... r: r•::i •::: <:i::::�:�::•:::iC��<.^•.:�}y:�iij }:7:�i {?? On-going operational expanse 0 -28,016 Iowa City, Johnson S.T.A.T. i private Totals j .000 5 31,641 .r•'}ti ::.,}.r �.,....: r7C i':i?i: i:ii;•'r.•:;: .���¢?. �•::::s�'s:•:�yM<;::�: ; �::.? CITY OF IOWA CITY • COMMUNITY DEVELOPMENT BLOCK GRANT Q ncWu:ai' V 1. Name of Applicant or Organization City of Iowa City 2. Contact Person Douglas Boothroy, Director of Housing and Inspection Services 3. Name of Project Elderly/Home Services Coordinator/Case Manager 4. Address of Applicant 410 East Washington Street Iowa City, Iowa S. Telephone Number o£ Applicant or contact Person 356-5121 52240 r. 6. Tim Period of Proposed Project 7. Location of Proposed Project From: Jan.1986 To: June, 1987 Senior Citizens Center 28 South Linn Street Iowait Iowa 52 4 8. Estimated No. of 9. Target Groups ecL People Directly by Project: - i " Benefited by Project 20-25 Elderly/handicapped residents ' Appmzimats i or t of Total: 100% — 0. Does Project Have support of People and other Groups or Organizations Affected by Project? No The Congregate Housing Committee met with service pro- viders from the Visiting Nurses Association, Elderly Services Agency, Adult Day Program, Dept. of Social Services, and the U.of I. Hospitals and Clinics. All concur that there is a need for this kind of coordination and are will- . Amount of CDBG Funds 12. Amount of Other Punch Requested for this Project: Available For Proposed Project: $45,000 N.A. (List Sources in Budget Breakdown section) U. Lint Other Groups and Organizations Which Were Asked. to Contribute to or Fund Project: N.A. . 14. Why is this Project Needed? The main function of the Elderly/Home Services Coordinator/Case Manager would be to assess the long term needs of individual elderly/handicapped residents and to coordinate the delivery of services from the primary support service agencies. Results from the recent congregate housing market analysis conducted by May Zima and Co, show that there is no market for an elderly housing project. However, the survey indicates that 23% of the elderly persons responding prefer to remain in their homes as long as possible with the idea of using available support services as needed. There exists a need in this community for a person to serve as a case worker to link the elderly with the various service agencies and to coordinate and continually monitor the level of service provision. Currently,the Elderly Services Agency works informally with © check if continued on additional: page (a) and attach 15. List Goal(s) of Project: The primary goal of this project is to match the community's elderly/handicapped residents with an adequate level of support services so that they can remain in their own homes. COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST 'i Attachment 14. Project Need (Continued). these agencies to identify and assess the needs of elderly persons requiring three or more social service agencies. However, this service is a result of the shared efforts and goodwill of these agencies and is often subject to the time and availability of their representatives. Although the informal system appears to be working in initially assess- _ ing the needs of the elderly, it is not adequate in'providing.on oinoing- mann anent and coordination of services. The existing service agencies o not ave the staff to individually monitor the ongoing needs of the elderly. An elderly/home services coordinator/case manager would pro- vide a continuous level of service integration and utilization from the initial assessment of the individual to the point where services are no longer required. . r• 16. General Description of Activities: Explain how goals will be accomplished. Include time schedule, amount of volunteer or staff time needed, and other pertinent data about the activities. Indicate if the Project will require the cooperation of other City departments and, if so, whether they have been contacted. Proposed Schedule: Jan. 1986 Form project review committee consisting of city staff, CCN, Housing Commission and service provider representatives, and others as appropriate. Jan. - March 1986 Develop program and job descriptions for the Elderly/Home Services Coordinator; determine administrative needs; prepare request for proposal (RFP). April - May 1986 Issue RFP and select agency to administer program. June - July 1986 Establish administrative procedures and hire staff person (agency responsibilities). July 1986 - June 1987 Program in operation (agency responsibility). City Staff requirements: It is anticipated that the following staff will be required for project development and monitoring: Associate Planner - k time (10 hr./wk.) for 4 months. Human Services Coordinator - 8-10 hr./mo. for 18 months. This Project will require the participation and cooperation of the JCCOG Human Services Coordinator, Senior Center Coordinator and Director of Housing and Inspection Services, as well as CDBG staff. All have been apprised of their respective time commitments. Other staff requirements: In order for this project to become operational, it will require the employment of a full-time professional staff person. O check if continued on additional page(s) and attach /9efe 17. 41111 Project Be Continued After COamuaity Development Block Oram Funding] YES NO — If Yea, what sources) of funding do you propose to use? 0 This proposal seeks a CDBG allocation of $45,000 for the first year and a COMMiprojectent in would seekecontinued t for oadditional support throughrtheuJoint CountynCityaUnited Way funding process and private grants and contributions. BUD= BFZRKDM EXPENSE Ck=c;oRy CDOG Hinds Other Funds Source of Other Hinds -, Equipment/Supplies S S Project materi.,. Professional Services Other Contracted Services 40,000 Contracted Improvements OtherCosts: : .:.; .....:•: •::..: ...�,•: }>'• ••: ,.,.v; ...,.:.. v}:}%C+''•'itivri >':'if +'�"i`>}frk: �f}ii:i}�i{:$:i:2ri>•;:::�:v'�'}in�}l'i:ti;:; :z :i:�{<;'•'iy.•f:;}:?ti•:: •.::4.•::.:?•.:;�x••}tii.}•. Y:<..:>.x'x \'v.•'.:tC• $^;h}:}}}}4 Project development and monitoring (City staff) 51000 -- Totals S S ; 45,000 .1E tiJ`,<f? :}i.'{{}i X. V 1 :CT'! OF IOWA CITY COMMUNITY DEVELOPMENT BLOCK GRANT -- FUNDING REQUEST 9 Y ' ! 1. Name of Applicant or organization Mark Twain School P.T.O. 2• Contact Person Susan Ruxton 3• Name of Project Mark Twain Elem. 4. Address of Applicant chool Playground Revitalization 1130 Downey Drive 5. Telephone Number of Applicant Iowa City, Iowa 52240 or Contact Person (319) 351-1918 G. Time Period of Proposed Project 7.- Location of Pro sed Pro ect From: 4/86 TO: completion Mark Twain Elem. School 355 DeForest St. EstimatedNo. of Iowa City, Iowa 52240 9. Target Group(s) ts ea .� People Directly by Project: 12% of total population Benefited by Project are handicapped/ 24% are low -moderate 308 students plus unknown number of eighborhood people in%T&ximate N or t of Total: i 0. Does Proj•sL Iave Support of People and Other Groups or Organizations Affected by .- Proj•et7 OYES NO etive support lain type and level of support. PTO Executive Board and membership provide 'J pport of this project in the form of donated time and funds. I.C. omm. School Dist. provides passive support. i 1. Amount of COBG Funds =Availlable r Funds Requested for this Project:Proposed Project: $1000.000in Budget Breakdown Section) ` J l3. List other Groups and organizations Which were Asked to Contribute to or Fund Project: A request for funding was made to the I.C. Comm. School Dist Physical Plant Improvement Fund. These funds are frozen at this time. Telephone Pioneers of I.C. have been contacted with the expectation of some (cont). "6%11 . Why is this Project Needed? he existing playground equipment is totally inaccessible to the handicapped Populationof Mark Twain Elementary School. That population, many in wheelchairs, comprises 12% of the total number of students at Mark Twain. . In addition, the existing equipment is insufficient for the number of students (308). At this time 24% of the student population is receiving free or reduced rate lunches. This large percentage of moderate -low income families severely hinders our fund raising capabilities. School District funding is not available for this type of project due to state budget cuts. The PTO is the only group available at this time to complete this project. I _. The Mark Twain playgrcnd is also used as a neighborhood playground. =check if continued on additional page (s) and attach 1011r List Goal(s) SO Projegt: 8 provide some form of recreational facilities on the school grounds that will enable the handicapped students to have access to play equipment. We would also like to incorporate this into providing more equipment for the total student population. It is our feeling that we can facilitate both groups with a carefully planned playground revitalization pro am. The existin eauigment also needs some repair as described in the �etLer attached from r.•.ioin Rall. /9ff -�---------'-----------------'r~- -- � �u�/ � ��7,�� / r - V General Description of Activities: Explain how goals will be accomplished. Include time schedule, amount of volunteer or staff time needed, and other pertinent data about the activities. Indicate if the Project will require the cooperation of other City departments and, if so, whether they have been contacted. After careful consideration and input from Special Education staff and parents of Special Education students, the PTO Executive Committee and building principal will select the equipment most suitable to theneeds of our students. Materials will be purchased from the manufacturer mostable to meet our physical requirements and financial needs.' Staff time will be minimal once materials are ordered. Assembly and installation will be done with all volunteer parent help. School District Physical Plant employees will be used where needed, keeping their involvement in the project to a minimum. Construction will begin in the early spring of 1986 and be completed by the end of April (weather permitting). It isour hope to continue to upgrade the area surrounding the Mark Twain Elementary School on a continual basis, to meet the needs of our student and neighborhood population. Q check if continued on additional pages) and attach /7QO 77 'Will Frojett Be Continued After Community Development Block Grant Fun= 97 Yes, what source(s) of funding do you propose to use? Funding will includes 1. Yearly membership fees ($2.50'per person) to join th a PTO 2. Profit from two book fairs (to be held in fall and spring) 3• Profit from calendar sales (calendar was compiled with artwork done by students and labor provided by PTO executive committee) 4. Weekly popcorn sales - parents sell popcorn to students (250 a gag) on Fridays - this activity provides us with a large amount of our total operating budget each year. 5• 'A benefit raff]g is being held for the first time this year with a quilt d6nated to the PTO by a Mark Twain teacher. Profits from this raffle are unknown at this time. If total profits from this year's fund raisers are more than projected, all 'extra" money will be added to the playground revitalization Project, enabling us to increase the amount of equipment we are able to purchase. / %4rf i fill I J { SalesP.O_ " i BOX BETTENOO 9359.120 RF, IOWA 52722 Company TELEPHONE 3 MANUFACTURERS AND SUPPLIERS OF PARK AND PLAYGROUND EODU'MENT .J September 12, 1985 Mark Twain PTO c/o Mrs. Sue Ruxton 1130 Downey Drive Iowa city, Iowa 52240 Dear Mrs. Ruxton and Mark Twain PTO - Thi s TO-This afternoon I Inspected the playground equipment at . Mark Twain Elementary School, There is one piece of equipment that is a clear andpresentdanger. to the children and I recommend that the climbing bars,, sometimes called 'monkey bars! or a *jungle gym* on 'f the west part of the playground be removed. This type of climber does not meet the Consumer Product Safety Commission Guidelines and. Indeed, it is no longer available. The reason for "this 15 because when a chi I'd fa11s there are many bars that prevent a clear, free fall to the ground:Great potential --) for serious injury.. These climbers are being removed from parks and playgrounds all over the country. Other than the above item, which I feel requi res immediate —' attention, the playground equipment is in fall rly safe con- dition.. Other pieces of equipment on the west side of the p-layground that should be attended to are: fi �r -the gymnastic bars- concrete footings are exposed f I_, (they should be below ground level) and pea gravel would be preferable to the coarse construction grade — gravel that is there now -parallel bars; exposed concrete footings i-see-saw: wooden seats split. new wood seals canbe attached right over the split seats; also a bumper _ should be installed (an old Lire cut in half and partly burried in ground under the seat works very well) -sliding board,: the r-1 ght railing at the top is Loose and needs to be tightened -sandbox: my personal feeling is that a sandbox does not belong on a public school playground because of I / 9,Ff i IN ;,i::125t Sales P.O. BOX 416, BETTENDORF, IOWA 52722 Company TELEPHONE 31913591207 MAMUFACIUPE1:a AND SUPPLIERS OF PARK AND PLAYGROUND EQUPMENT the potential health hazard it presents (remember the "head lice' letter from the Health Services Program people our kids brought home this week?) - fleas and ticks like the sand as much asthe-neigh- borhood cats. On the east side of the playground: .the large timber unit there is a hole that is a potential finger breaker on left side piece of the hori-zontal ladder that should be filled, also on .on left side of upright .piece on fireman's pole a large and sharp split in log (manufacturer should replace under warranty), swing bolts should be _..tightened - .. -six unit swing: seat on and torn; "shouId be replaced -timber climber: vertical component wobbles causing stresstto lower .parts, needs to be stabilized.,.. A copy. af.these recommendations will be sent to Mr. Thomas for .his information. As I mentioned before,. I would like to tour the playground with you and/or Mr.. Thomas and any other interested persons to make certain my recommendations are clear and to answer any questions you might have.. " Cordially, �Z0-� R.. Hall, DMO 2128 10th Street Place CoraIvIIIa 351-9093 ■ rr i r I Vi J 1. Na Iowa 3. Nt Cris: S. Te 6. Ti F2 6. Et F B& 1985• o. a P3 n U was $35,4C lY R 3. L: 14. WI a r a t a 15. L. J� 1. tl W /"?"57f - 16. General Description of Activities (continued) Agency Name Iowa City Crisis Center 4th Quarter FY85 QUARTERLY REPORT PROGRAM NARRATIVE To include discussion of progress made toward goals and objectives, significant changes in budget, special activities, major accomplishments made or problems encountered, and observations of unmet need areas or trends.of which the funding bodies should be aware. rr , CRISIS INTERVENTION PROGRAM -• The total number of contacts was 5,914, up from FY 1984. Suicide contacts decreased from 323 in 1984 to 280 in 1985 (see Statistical Report for complete analysis). MESSAGE RELAY CENTER MR THE DEAF.- Usage has increased throughout the year and it has been wry wall received; 335 calls (unduplicated count) were logged; only incoming calls were recorded--ralayed massages and repeat calls were not tallied. COMMUNITY EDUCATION: The Center provided speakers for churches, schools, and service clubs. This year saw increased interest in suicide and the Center promoted TV and media �^ coverage related to suicide education and prevention. The Center also became involved in TRAINING in the Resident Assistant and Peer Counseling Programs at the University of Iowa. INFORMATION AND REFERRAL services proved to he an important service once. again (2,582 contacts);. the referral file was updated with help from the Work Study program. The Center trained two practioum students from the School of Social Work, assisted high iJ school and college students by providing information on various subjects, particularly suicide. _ VOLUNTEER OPPORTUNITIES: Three training classes of 55+ hours each provided new •volunteers; these were not sufficient to, cover all shifts throughout the year and staff and voluntaers •provided many hundreds of additional hours of coverage. There are more volunteer agencies in the community, each competing for a declining number of volunteers. The BOORS of walk-in service were reduced in the wake of reduced staff, emergency walk-in services were sometimes unavailable on evenings and weekends. TDD machine service was -� generally available from B AN until 11 pN; 24 hour telephone emergency counseling was maintained. A committee was formed to investigate separating the counseling program from the Emergency Assistance Program. EMERGENCY ASSISTANCE and FOOD*BANK PROGRAMS (EAP FB) The number of parsons served continued to increase (see Statistical Report). Food Bank days were M,W,F, from noon to 400 (and at other times on an emergency basis). A special volunteer pool was formed to help with the EAP/FB; on-the-job training proved effective; EAP/FB clients were served batter than before, and more time was available to the crisis intervention program because of these new volunteers. FB volunteers made referrals to the - crisis intervention program. Food supplied were barely adequate to keep up with demand] cash donations allowed us to restock meat and other protein items, soap, diapers.ete. , The PROJECT A.I.D.E. funds collected by Iowa -Illinois Gas and Electric increased over the ,ls year. fully, The CRISIS CM TJVGOODWILL INDUSTRIES FREE CLOTHING FUND continued success- fully, ending in the black. A special fund was established by the Lions Club which allowed us to make referrals for EYEGLASSES. A procedures Manuel was develop. Staffing problems we mitigated by sharing work study Personnel with the intervention program, hiring a CETA worker, securing volunteers from the Department of Corrections, shared crisis intervention volunteers, paid and volunteer -. bookkeeping as much as. possible. Area churches collected and delivered food to the Center. The current location proved inadequate for food storage and preservation; waiting areas and counseling areas were very crowded on Food Bank days. Improvements in space, staffing,• and-adMinistration will have to be made in both the intervention program and the EAP/FB. fn6 O 17. Will Project Be Continued After Co=unity Development Block Grant Funding? YES NO If Yes, what source(s) of funding do you propose to use? Continued support from: United Way, City of Iowa City, Johnson County, and Iowa City and Johnson County churches. BUDGET BTY-VOONM EXPENSE CATEGORY CDBG F1mds other Funds Source of other Pends Equipment/Supplies 5 2,500 $ Project Materials Professional Services 2,000 other contracted services ' 2,000 Contracted ZW=vammts 40,000 Other Cmatfi ?:.;r:..ti: n•:'. L:•f•:itik:ti•L: •::$:M1ti;:i:{CC>' .v:. ......... :'•j1,v,}:`}U,.L}:•: Purchase 110,000 Totals S 156,500 S ;v.x;,tlti•,.L.}:yFfi•^''','%% :::•..':?��S'fN.''..'•Ji:...kL:r: CITY OF IOWA CITY v COMNONITY DEVELOPMENT BLOCK GRANT -I FUNDING REQUEST I 1. Name of Applicant or organization 2. Contact Person City of Iowa City Nary Nugent 3. Name of Project Residential Elderly/Handi 4. Address of Applicant capped Accessibility Project 410 E. Washington Iowa City, Iowa 52240 5. Telephone Number of Applicant or contact Person ' 356-5248 6. Time Period of Proposed Project 7. Location of Proposed Project From: Jan.1986 To: Dec.1986 City-wide and CDBG Targeted Areas a. Estimated No. of 9. Target Group(s) Affected People Directly by Project: Handicapped/Elderly home - Benefited by Project 10-15 owners and rental housing tenants Approximate M or • of Total: 100% 0. Does project Have Support of People and Other Groupe or Organizations Affected by Project? �ff) NO Explain type and level of support. CDBG Staff - Administration Rehabilitation Officer - Technical Assistance Johnson County Citizen's Committee for the Handicapped - Referrals 1. Amount of CDBG Funds 12. Amount of Other Funds Requested fbr this Project: Available For Proposed Prcjectt $30,000 N.A. (List Sources in Budget Breakdown Section) 13. List other Groups and Organizations Which Were Asked to Contribute to or Fund Pro ett: N.A. 14. Why is this Project Needed? There are a number of elderly/handicapped homeowners who either live outside the CDBG target area or whose incomes exceed theeiigibility requirements for the City's Housing Rehabilitation Program but need assistance in adapting their homes to their physical needs. Iowa law provides that buildings with 6 or more housing units must be accessible, and buildings with 12 or more housing units must provide at least one handicapped accessi- ble unit. Consequently, there are a number of older apartment buildings and converted rental complexes not accessible to the handicapped. This program would provide an in- centive to property owners to make their.homes available to the growing number of [_X check if continued on additional page (a) and attach 15. List Goal(s) of Project: - To make more of the City's housing stock barrier -free to the elderly/handicapped residents. - To help elderly residents remain in their homes. 14. Continued — elderly/handicapped persons seeking housing. Project activities would range from equipping the existing bathroom with handrails, shower and handicapped toilet to more extensive repair involving the construction of ramps and widening entryways. •16. General Description of Activities: Explain how goals will be accomplished. Include time schedule, amount of volunteer or staff time needed, and other Pertinent data about the activities. Indicate if the Project will require the cooperation of other City departments and, if so, whether they have been contacted. The goals of the Residential Elderly/Handicapped Accessibility Project will be accomplished with the technical assistance from the City's Housing Rehabilitation Officer, City Building Inspectors and Community Development Block Grant Division staff. Referrals may be made from the various public and private social service agencies in the community. Program design and administration would be further developed during January and February, 1986. However, the current Comprehensive Housing Rehabilitation and Weatherization Program will serve as a model for the program development. A committee composed of the Housing Rehabilitation Officer, a building inspector, a COBG staff member, as well as members of the "504" Committee,will assist in developing the program. The Residential Elderly/Handicapped Accessibility Project is proposed to be operational by the Spring of 1986. There are two possible programs which would be available for elderly/handicapped homeowners. In addition, the program could pro- vide two types of assistance for residential rental property owners. Types of Assistance Area Benefit Eligibility Requirements 1. $3,000 forgivable loan City wide Low and Moderate income 5 year lien (up to 80% of median in- come). Elderly/handicapped owner occupied. 2. $3,000 6% interest loan City wide Moderate income (above 5 year pay back 80% of median income). Elderly/handicapped - owner occupied. 3. $1,500 deferred City wide Residential Rental property payment loan owners (less than 12 units) not utilizing the City's Rental Rehabilitation Progr 4. $3,000 Grant COBG Residential Rental Property 5 year lien Target Areas owners (less than 12 units) utilizing the City's Rental Rehabilitation Program. Q check if continued on additional pags(s) and attach 17. Will Project Be Continued After COMMunity Development Block Grant Funding? YES INO I If Yes, what source(s) of funding do you propose to use? BUDGZT BRZRXDOW EBLBSE CATEGORY CDBG Fun" Other Funds Source of Other Funds Equigmemot/SupPliGs project Materials Professional Services Ot-h-r Contracted So,vi an 1,500 Contracted Improvement' Ot"ar Costal}ti 28,500 m• an;7m n 0 JTotais 30,000 K., X CITY OF IOM CITY r i Y" ii � P L i w ` r i i i i - I I COMMUNITY DEVELOPMENT BLOCK GRANT { tj•t FUNDING REQUEST t G 1. Name of Applicant or Organization 2. Contact Person Ann Riley, Program Directo Handicars, Inc. Mike Carstens, Business Administrator 3. Name of Project 4. Address of Applicant 'Expansion and Accessibility 1918 12th Avenue Coralville, Iowa 52241 S. Telephone Number of Applicant or Contact Person 354-7641 6. Time Period of Proposed Project 7. location of Proposed Project 421 } South Linn From: 10/1/85 To: 10/1/87 Iowa City, Iowa 52240 e. Estimated No. of 60 children 9. Target GroupsAffected People Directly 16 staff by Projecti(andicapped 36 or 609 Benefited by Project 30 U of I students Low/Modietryate IIncommee �4q2 or X70% 12 J.T.P.A. IAppproximate Y or of-Toosalo.% Does project gave Support of People and other Groups or Organizations Affected by Project? NO Explain type and level of support. Job Trainin6 Program (J.T.P.A.), Mayors Youth, ARC, Vocational Rehabilitation, University of Iowa, Grant Wood Area Education Agency Amount of C=G Funds 12. Amount of Other Funds.. Raquestad for this project: Available For Proposed project: $49,1000 $48,000 (Lirt Sources in Budget Breakdown Section) 13. List Other Groups and organizations which were Asked to Contribute to or Fund project: Gannett, Presbytery of Eastern Iowa, St. Vincent Diasy, Variety Club, Johnson County, David Braverman Foundation, Pioneer and other national foundations. 4. why is this project Needed? -At present, approximately 51 disabled child under 3 years of age receive in home services from Grant Wood. From this group 35 children are Johnson County residents and eligible for our program: There are also 43 identified children with disabilities who are 3-6 years old and eligible for our program. HandieLre also has a waiting list of approximately 50 children of which a minimum of 60% are Low/Moderate Income. All agencies listed above have informed us they wish to use our agency in a larger capacity then what they currently do. • 0 check it continued on additional Page (s) and attach 15. List Goal(s) of Project:- roject:Expand Expandservices for children Accessibility for Community Job Training F 16. General Description of Activities: Explain how goals will be accomplished. Include time schedule, amount of volunteer or staff time needed, and other pertinent data about the activities. Indicate if the Project will require the cooperation of other City departments and, if so, whether they have been contacted. PHASE I (12 months) A. Construction to move Handicare to Iowa City $ 48,000 to be completed by November 15, 1985 B. Accessabllity of handicapped to facility 12,000 C. Outdoor play area for children to include grading, 7,000 retaining wall and fence D. Complete interior construction to include division of 30,000 open area into activity moms Total of completion PHASE I $ 97,000 PHASE II (12 — 24 months) A. Complete exterior construction including division $ 10,000 Into asperate play areas for age groups B. Build drive for pick up and drop off of children 13.000 and parking lot for staff Total of completion PHASE 17 $ 23,000 Equipment Costa 8,000 TOTAL PMJECT Col PMM?1 MSTS $2M.000 This plan will accommodate 40 — 45 children. The projected Increase in children served is anticipated as follower 15 — 30 children November 15, 1985 30'- 36 ,milers 6 months 36 - 45 children 12 months Phase tl 24 months Handicare also plane to have 15 openings for disabled children to come after school and during holiday and summer breaks. The building has 5,000 square feet of unfinished space. The loom for this facility will be for 5 ]mars with a 5 year option at Handicaxe's discretion. Rent will be $750.00 per month. The space needs total finishing, including lighting, heating/cooling elements and plumbing fixtures. The outdoor area needs to be landscaped to provide wheelchair accessibility and an outdoor play area for the program. XO check if continued on additional page W and attach i 16) continued �r Handicare realizes that this is a substantial investment for rental property, but it was chosen as our beet option for many reasons. They _ include the followings 1) Total improvements are less than one-half the costs to construct a new building. ;J 2) To purchase an existing building with equal square footage in Iowa ! City's required zoning for our business would be a minimum of $185,000 j plus approximately $20,000 for adaptation costa. 3) Typical rental property in the required zoning for Iowa City would cost Handicare $3,000 per month, making a total of $36,000 rental per year. The rental property from St. Patricks church will cost Haadicars $9,000 per year, thus saving over $200,000 over the tea years of the lease. 4) The lease with St. Patricks church designates that Handicare will 1 remove all existing structures and fixtures added to the building if Handicare terminates the lease. Also a depreciated value will be paid to Handicare on any structures that my not be removed. St. Patricks has also indicated that Handicare may have the option to renew after the first ten years of the lease. Handicare has been working for several months with Iowa City Pluming Department and will continue to do so in the future. i I i it y /9/r 17. Nall Project Be Continued Aftar community Development Block Grant Funding? S NO If Yes, what source(s) of funding do you propose to use? We are contacting many state and national foundations. We are also contacting I philanthropists through out Johnson County as y.�. ell as service cluhv in +h. .. I 1. L CITY OF IOVM CITY COMMUNITY DEVELOPMENT BLOCK GRANT 4 ^ eunuae� REQUEST I V 1. Name of Applicant or Organization 2. Contact Person Cit of Iowa City Monica Moen, Associate Planner J. Name of Project 4. Address of Applicant Curb Ramp Installation Civic Center 410 East Washington Street S. Telephone Number of Applicant or Contact Person Iowa City, Iowa 52240 (319) 356-5247 iG. Time Period of Proposed Project 7. Location of Proposed Project From: 03-86 To: 09-86 City of Iowa City a. Estimated No. of 9. Target Group(s) etre ' PeOple Directly by Project: Benefited by Project Physically Handicapped Individuals 1040 ~LO. Approximate N or I of Totals 100% Doss Project Haw Support of People and Other Groups or Organizations Affected by • Project? U No Explain type and level of support. Section 504 Compliance Committee - Passive Support Iowa City Public Works Department - Active Support r Amount of CMG Funds 12. Amount of other Funds Haquested for this Project: Available For Proposed Project: $8,300.00 None (List Sources in Budget Breakdown Section) List Other Groups and Organizations Which Were Asked to Contributs to or Fund Projects No contributions were requested from other groups or organizations. L4. Why is this Project Needed? Several neighborhood parks within the Community are not serviced by off-street parking. Instead, parking at these sites is limited to spaces along the street curbing. Often, however, the lack of curb ramps at street and sidewalk intersections makes it difficult for an individual with a physical disability to gain access from parking spaces along a street to sidewalks adjacent to the parks. It is proposed that curb ramps be installed in the vicinity of College Green Park, North Market Square Park, Highland Park, and Mark Twain School which provides a playground and which has a large enrollment of disabled students. ® chack if continued on additional page(s) and attach 15. List Goal(s) of Project: To improve accessibility of neighborhood parks and shopping facilities for physically handicapped individuals. /9'rP 14. Why is this Project Needed? (continued from Page 1) Although off-street parking is available at the Sycamore Mall, the mall is not readily accessible by an individual going to this shopping facility in a wheelchair. CDBG funding is re- quested for curb ramps at the followinq intersections: r -16. General, Description of Activities: Explain how goals will be accomplished. include time schedule, amount of volunteer or staff time needed, and other pertinent data about the activities. indicate if the project will require the cooperation of other City departments and, if so, whether they have been contacted. The proposed activities are capable of being completed during the 1986 construction season. The Engineering Division.of the City's Public Works Department has been contacted and that staff has agreed to prepare the proposed project plans and specifications and to assist in the bidding and construction phases of the project, if funded. This proposal is endorsed by the 11504" Compliance Committee. 0 check if continued on additional pages) and attach I i i i 17. will Project Be Continued After community Development Block Grant Funding? YES NO If Yes, what source(s) of funding do you propose to use? This project is envisioned as one phase in the effort to make the City accessible to the physically impaired residents of the community. With a network of accessible sidewalks, physically disabled individuals would be capable of independently accessing many of the City's public and pri- vate facilities. Presently, as new sidewalks are installed or street intersections improved, curb ramps are included at street intersections. However, ramps do not exist in older neighborhoods within the City. Additional CDBG assistance may be requested in future years to aid in this effort to link sidewalks within older neighborhoods with the network of accessible walks in the newer areas of the City. BODMT BREAT.DONN EXPEXSZ CATEGORY CM Funds Other Funds Source of Other Punds Equipment/Supplies $ -0- S -0- Project Materials -0- -0- Professional Services -0- Other Contracted Services -0- -0- Contractad rmprovearnts 8,300.00 -0- other fostet '...................: IX <: {lit p}•}Y•}:;+:}.,:y:?'<'}'•:y?ti•.r:?is L... .mi .YF .Y:.�.r. Y.Yht::M1}.1•?f• \{:'r,:•M1.}?fti'r,:{•i::::`','htii.?,}''::<: .1. , .??:},y ., ..?r 1,:; �.};j�i•:`• .?•.`.O:•;•,VL .}:%:?'�LM1•.?M1{.: M1M1}}IJ 7:v:;'r'}:•Y\:?•ti is Jr,:?}}4ij:}}{: yr ::::•}?:�rrr1'++<.} 4}�: k`"•i:4{: •J'��{'::•'L•.: L?'T: :Y.•: h:: Totals S 8.300.00 5 .0- tint :r::t.>+•?•Y}:�>:%>lf ;}. rt}.}:<•:.N..:;:J?:,,N:. City of Iowa City MEMORANDUM y. •• 1W, Date: October 9, 1985 To: CCN Members From: Monica Moen, Associate Planner '}ilaP✓ Re: Addendum to the 1986 Curb Ramp Installation CDBG Proposal Per your request, the attached map identifies the locations of curb. ramps Iy referred to in the 1986 curb ramp installation CDBG project proposal. This 1 project would fund the installation of 28 curb ramps at sidewalk and street intersections shown on the map. You may recall that ramps are proposed in Ithe following areas. 1. College Green Park - 7 ramps. 2. North Market Square Park - 6 ramps. I_ 3. Highland Minipark - 5 ramps. 4. Mark Twain School - 6 ramps. S. Mall Drive and First Avenue - 1 ramp. 6. Mall Drive and Lower Muscatine Road - 2 ramps. I7. Highway 6 and Sycamore Street - 1 ramp. If you have any questions 'prior to the October 15 CCN meeting, please -do not hesitate to call me at 356-5247. bj3/3 •• 1W, I" / 9fp CITY OF IOWA CITY COMMUNITY DEVELOPMENT BLOCK GRANT PONDING REQUEST f 1. Name of Applicant or Organization Planning and Zoning Commission 2. Contact Person Susan Horowitz 3. Name of Project Acquisition of Ralston Creek Open Space 4. Address of Applicant N/A 5. Telephone Number of Applicant or Contact Person 354-4225 6. Time Period of Proposed Project Prom: 1/86 TO: 9/86 7. Location of Proposed Project South of Burlington, west of Van Buren, and east of Ralston Creek Village 8. Estimated No. of People Directly Benefited by Project 1,073 9. Target Group(s) Affected by Project: Low/Mod. income Approximate i or Is of Total: 90.63% 0. Does Project Rave Support of People and Other Project? YES NO Explain type and level of support. Parks and Recreation Commission will Groups or Organizations Affected by review proposal 9/12/85. U. Amount of CMG Funds Ragaested for this Project: $80,000 12. Amount of Other Funds ' Available For Proposed Project: (Lin Sources is Budget Breakdown Section) Lin Other Groups and Organizations which Parks and Recreation Commission (see No. were Asked to Contribute to or Fund Project: 10). 4. why is this Project Needed? The Iowa City Recreation Center, which overburdened with users from high-density open space for active or passive recreation Qcheck if is intended for community wide use, is residential development nearby. No is provided for these residents. continued on additional page(s) and attach is. List Goal(s) of Projects To provide active and passive recreational in a high density area. opportunities and urban open space .16. General Description of Activities: Explain how goals will be accomplished. Include time schedule, amount of volunteer or staff time needed, and other pertinent data about the activities. Indicate if the project will require the cooperation of other City departments and, if so, whether they have been contacted. The Ralston Creek Open Space project (map attached) is intended to serve as neighborhood open space in an area dominated by high-density residential development. The property under consideration is currently used as an auto body shop, a use incompatible with the residential uses which surround it on three sides. The shop cannot expand nor can it be converted to other uses since it currently is non-conforming under the Flood Hazard Overlay zone provisions. The most appropriate use for the property is as open space given the environmental constraints to its development. As open space, this property would provide an amenity in an area which is densely populated by many who have low to moderate incomes. This project would also enhance the revitalization of a part of the downtown which until recently has suffered from blight and deterioration. This project is being reviewed by the Parks and Recreation Commission. Negotiations for acquisition of the land could be undertaken as soon as the funds are allocated. Demolition of the existing improvements and development of the site (grading and sodding) would follow and could be done by the City crews. The Parks and Recreation Department has been contacted regarding this project. Q. check if continued on additional page(s) and attach V 17- Will Project Be Continued After Community Development Block Grant Funding? SNU� If yes, what source(s) of funding do you propose to use? Parks and Recreation Department operating budget. BUDGET BRZAXDOWN EXPENSE CATEGORY C=SG Funds Other Fun" Son=* of Other Fund ECD-4piment/Supplies Project Materials land 80,000 Professional Services other Contracted Services Contracted Improvements Other Costs& . ....................... ..... . . . . . . . . . . . . . . . . . . . . ............ •........ ........... .... Totals $ 80,000 .......... .......... ia 0 rcu Y�'VIIII1ffil V wu :u: S - t 1I u =TY OF IOWA CITY i COMMUNITY DEVELOPMENT BLOCK OBANT pp PNNDTNG Tsrn YQT !'1 .- 1. Name of Applicant or Organization 2. Contact Person Goodwill Industries of Southeast Iowa John Watson 3. Name of Project 4. Address of Applicant Goodwill Industries Renovation 1410 First Avenue Iowa City, IOWA 52244 5. Telephone Number of Applicant or Contact Person 337-4158 6. Time Period of Proposed Project 7. Location of Proposed Project 1410 First Avenue From: 1/1/86 To: 9/30/86 Iowa City, Iowa 52244 B. Estimated No. of 9. Target Group aAffected People Directly by Projects LOW income adults with Benefited by Project 150 disabilities Approximate M or a of Total: 100% 0. Does Project Have Support of People and Other Groups or Organisations Affected by Project? YESXX NO Explain type and level of support. Iowa Department Qf Human Services - Passive (letter attached) Iowa Rehabilitation Education and Services Branch - Passive (letter attached) Ua Amount of CD5G Fonds 12. Amount of Other Funds Requested for this Projects Available For Proposed Project: $229,118 None' (List Sources in Budget Breakdown Section) List Other Groups and Organizations Which Were Asked to Contribute to or Fund Project- ro ectsNone None 14. Why is this Project Needed? See Attached ® check if continued on additional page(:) and attach 15. List Goal(s) of Project: 1. To serve more clients in current facility. 2. To provide more work, job training opportunities and income for all clients. 3. To improve the health and safety of the work environment. 4. To improve accessibility of the facility. MW 14. Why is this Project Needed? In 1967 Goodwill Industries purchased approximately four acres of land on First Avenue and began construction of a 32,000 square foot building, which was completed in 1968. Initial cost of the land and building totaled $226,000. In 1971 a fire sprinkler system was added to the building at a cost of $14,600. With the realignment of First Avenue in 1975, $8,230 was spent on site improvements, including public sidewalk, retaining wall, entrance and exit curb cuts, and con- crete ramps and drive. In 1983 the food service/kitchen area was renovated and expanded at a cost of $39,380, of which $31,500 came from a CDBG grant through the City of Iowa City. Additional expenditures of about $22,000 have been made on improvements and major repairs other than maintenance items. The CDBG grant of $205,335 this year provided a new insulated roof for the entire building, new and updated heating and ventilation systems for the plant/ warehouse area, paved street entrance and parking areas for store customers and visitors, new store entrance, donation shelter, entrance canopy, and exterior Panel for part of the building. About 75% of the cost for this roof and heating/ventilation systems. phase was for the Because of the shortage of initial construction funds, and because of the oppressive financial burden of servicing the mortgage, many "shortcuts" were taken to get the facility operational, and during its sixteen year life much needed re- - pairs and improvements have been delayed or done in a minimum cost manner. For example the following problems still need correction: I. The north parking area is still unpaved, creating accessibility and Y safety problems for clients, staff and visitors, especially those who are physically disabled, as well as the maintenance problems and expense described above. such each of whichsrequired special productionfurniture areasiorsrooms,nhaverbeenadising, _ continued. What was once the carpentry shop now serves as a room for industrial contracts, but is too small for many contracts that would otherwise provide work and training for clients. As equipment has been removed and processing methods changed over the years, different production departments have been shifted or expanded into one location or another as space permitted. These changes have been haphazard and have resulted in production and material handling inefficiencies. 3. The building was not planned toacconmodate a retail store. When Goodwill closed its downtown store and moved it to the plant in 1975 space was carved out of existing production areas, "temporary" partitions were constructed, and a new door was cut through the outside wall. The par- ` titions inhibit air circulation and on hot days store customers are literally driven away by the heat. The condition of the store entrance and interior partitions present a security problem for the entire building. 4. Fire and safety codes and standards have been upgraded in recent years. Exits, fire zone separations and exit paths need to be improved to assure the highest level of safety for our clients and employees. ` 5. In 1967, when the building was constructed, accessibility standards and guidelines were few or none. The two large restrooms serving the plant and the public are not in full c dards and codes. ompliance with current accessibility stand- Fengineer General Description o£ Activities: in how goals will be accomplished. Include time schedule, amount o£ volunteer _££ time needed, and other pertinent data about the activities. Indicate if roject will require the cooperation of other City departments and, if so, 'r they have been contacted. I e following narrative describes the work to be accomplished in Phase #2, which en down into two subgroups of work: interior renovation and exterior improve - Interior renovation which was originally planned for Phase Y1, but not funded, _included in Phase q2. Cost estimates include 10% contingency and 8% architect/ r fees. Interior Renovation: New partitions for store andcorridors with fire rated doors, walls and ceilings. New emergency and exit lighting system. New store lighting. New partition, doors and floor covering for classroom. Air conditioning for store, corridors, office and classroom. Replace damaged interior metal wall panels throughout building. Relocate electrical panel from store. New and replacement plant offices and storage rooms, relocated j processing and production areas with related electrical, plumbing and mechanical work. Remodeling of men's and women's toilets. Floor tile in corridors and toilets. $205,655 Exterior Improvements: New asphalt in north parking area. New exit, entrance and directional signs. Repair, move and electrify existing sign at entrance. New landscaping. Opaque fence for donation overflow area. $ 23,463 — nIt is expected that completion of Phase i2 will more efficiently utilize current space ad increase -the capacity and productivity of current operations. As a result more work and training projects could be accommodated and an estimated ten additional clients could be served on a daily basis. The new layout and facilities would provide for safer and more logical traffic patterns, improved fire safety and emergency equip- ment, improved food storage and'first aid areas, and a greatly enhanced work environ- ment. Renovation of the restrooms will bring them into compliance with current ac- cessibility standards, make them easier to clean and provide more appropriate training _ for clients in our custodial training area. The exterior improvements will make all parking areas more accessible and safer, and greatly improve the appearance and order- liness of the property. Q chock i£ continued on additional pages) and attach i' 17. will Project Be Continued After Community Development Block Grant Funding? YES X NO If Yes, what source(s) of funding do.you propose to use? As we have stated before, we will seek private funds, or public funds from other sources, for the planned expansion phase. We do not Intend to seek CDBG funds for major projects again. EUWU C=GORY am tumds Other Hmds Source of Other runds ULUipmant/Supplies Project Materials Professional Services 16,972 0 Other Contracted Services Contracted Improvements 212,146 0 OtherCostal .......... Totals —r229,118 0 .............. J r• 1 _ Goodwill Industries OF SOUTHEAST IOWA ! 1410 FIRST AVENUE / P.O. BOX 1696, IOWA CITY, IOWA 522441696 I PHONE (319) 337-4158 i 1441 BWIRS FERRY ROAD, N.E., CEDAR RAPIDS. IOWA 52402.1227 j PHONE (319) 393-3434 :—I October 2, 1985 Mr. Mickey Lauria, Chairperson 7 Committee On Community Needs. -1 410 E. Washington Street _ Iowa City, IA 52240 Dear Mr. Lauria: ' ( As CCN requested at the October 1 meeting we are submitting a breakdown of our $229,118 request into subgroups of work that can be accomplished discreetly but practically. Further breakdown of the project would create j some logistical and operational obstacles and would add to the overall € rf cost. The subgroups are listed in order of priority. A. New partitions for store and corridors with fire rated doorswalls and ceilings. New emergency and exit 7 lighting system. New store lighting. New partition, doors and floor covering for classroom and corridors. Air conditioning for store, corridors, office and J classroom. Replace damaged interior metal wall panels throughout building. Relocate electrical panel from store. I $104,913 8. Remodeling of men's and women's toilets, including floor _ tile. + -I $ 21,978 C. New and replacement plant offices -and storage rooms. Relocation of the processing and production areas with related electrical, plumbing and mechanical. Miscellaneous repair. `1 $ 78,764 D. Asphalt surface on north parking area, signage, land- scaping and fencing. $ 23,463 _ We have placed the highest priority -on the work to be accomplished in 'A' for the fallowing reasons: i OUR BUSINESS WORKS. SO PEOPLE CAN. 1W Page Two Mickey Lauria 1) Several important fire code and safety improvements are included in 'A'. 2) It is a logical sequence to the work started this year, especially the new store entrance and northeast fire exit. 3) Completion of 'C' first would further restrict the inadequate air circulation in the store, corridors and restrooms. 4) Sequencing 'C' before 'A' would be more disruptive to operations and would probably increase the overall cost of Phase #2. If you wish additional information at or before your October 15 meeting, -please let us know. Again, we would be genuinely pleased if some of the CCN members could take time to visit our facility. Sincerely, Tao Zenge, Chairman Iowa City Program Committee C John Watson Executive Director TZ/JW/ik CITY OF IOWiA CITY i COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REOUFST 1 A If R I. Name of Applicant or Organization 2. Contact Person Systems Unlimited, Inc. Benny E. Leonard 3. Name of Project 4. Address of Applicant Sytems Unlimited Group Hdmes 1040 William Iowa City, Iowa 52240 S. Telephone Number of Applicant or Contact Person (319) 338 9212 6. Time Period of Proposed Project 7. Location of Proposed Project Proms Nov.'85 TO: Sept. '86 Iowa City - Scattered Sites 8. Eetimted No. of 9. Target Group(s) Affected Peopl.e•Di.rectly by Projects Benefited by Project 18 Mentally Retarded 50 (Includes 18 residents and 32 staff) Approrisate 1 or a of Totals 0. Does Project Have Support of People and Other Groups or Organizations Affected by Project? YES r NO Explain type and level of support. . - Dept. of Human Services - H.U.D. (See Attached) 11. AeDust of CDeG Ftmds 12. Amunt of Other Funds Requested for this Projects Available For Proposed Projects $633,700 - H.U.D. $70,000.00. $(L OQ��B�8t m��s�itm�r ic. Section) 13. List Other Groupe and Organizations Which Were Asked to Contribute to or Fund Project: Systems Unlimited parent group- Some monies have been received and we Mailings to Businesses - anticipate the total to reach $6000.00 14. Why is this Project Needed? The project is for three group homes to house 18 developmentally disabled adults. The residents will be coming from our children's homes and the community of Iowa City. The current children's homes are not acceptable to the Department of Health due to the very stringent regulations for adults and therefore the residents are unable to remain in their current living environment. We currently have 21 children that are 18 years of age. They may remain in these facilities until the age of 21 if they attend a school program. Since they are of adult age and some of them will be graduating, the time is appropriate to change ® check if continued on additional page(s) and attach 15. List Goal(s) of Project: 1. To provide housing for those moving from our children's program to that of the adult 2. To improve the quality of housing. 3. To give persons the right to a quality living in the least restrictive environment available. ' (See attached plan) If R Question #10 Does the Project have support of people and other groups or organizations affected by Project? A. The Department of Human Services, Johnson County, is aware of the need for adult housing. Since they will be used for those coming out of _ our children's program, the Department considers this an alternative to institutional placement and cost saving. B. H.U.D. has approved us as the recipient of the housing loan. We received this due to our past involvement and management expertise in H.U.D. projects. . ., C. The County Board of Supervisors are aware ofthe new facilities and, supported us in our application for the Certificate of Need. The - - Board sees the need and have addressed the financial support for the care of the individuals.- We.feel that all of these agencies have ahighly active level of support in providing quality housing for developmentally disabled persons.. _ I Question #14 Why is this project needed? (continued) to adult housing. This also may be the only opportunity we have for providing new facilities. Of the 21 children,we plan for 16 to move to the new housing and the rest to move to our supervised apartment program. The difference -in housing needs is due to the functioning level of the individual.. The current cost in Glenwood or Woodward State Hospital Schools`is approximately $120.00 per day,and)with current reviews by a federal.agencytthe rates are expected to increase further. Our adult homes are currently costing about $37.00 and $56.00 per day. These differ according to the needs of the individual. The higher cost for those that are multiply handicapped or have severe behavior disorders. Of these costs)we receive $17.00 per day from the State through State Supplemental Assistance for two homes and Section 8 dollars from H.U.D. for eight homes. In providing the services) in the communitytwe are able to save thousands of dollars for the tax payer. We also keep the person out of the State institution and closerto -their natural family. When the person remains . in a community-based program, many of them are able to move into living environment that is less restrictive. If Pr i I�LI......�� R 1 �IVMe roern �lol�—IM1WII• r `S I 4 V a O 0 I X15 LIST GOAL OF PROJECT R E A R E L E V A T I O N Kale, = 04*ldt &46ve. I S I D E M= Vm Kaes �. E L E V A T I D N S FR O N T E L E V A 7 I O N I ol. v . 19vf 16. General Deaeription of Activities: Explain how goals will be accomplished. Include time schedule, amount of volunteer or staff time needed, and other pertinent data about the activities. Indicate if the Project will require the cooperation of other City departments and, if so, whether they have been contacted. The project is the result of a request to Housing and Urban Development for a Section 202 loan to build three group homes that would house 18 developmentally disabled adults. The 18 persons on our waiting list are 16 from our children's program and two from the community of Iowa City. The 16 are those that have come through the children's program and due to their age are ready to be moved to adult living. We will also be moving at least five to our supervised apartment program from our children housing. The number o£.new residents will be minimal and will cut back on our number of children. The project will beth need of new staff to provide for the care of the adults in residence. The staff would include three houseparents, one casemanager, and the balance to be part time. The total number ofnew jobs will be approximately 32. The need for medical, dental, therapy and psychological services will be purchased or contracted for outside the facility. The schedule for implementing the project will depend on the date of firm _-- comitment of H.U.D . If this comes by November 1 we would hope to have the homes built by June or July of 1986. When the homes are ready for opening the residents will move in and staff hired. If our commitment is not finalized until later construction will not start until spring and finish by approximately September or October of 1986. When the facilities are finished the movement of those in need of services will beaccomplished. Q cbeck if continued on additional paqe(s) and attach y i j r SII -''17. x111 Project Be Continued After Community Developsent Block Grant Funding? YES NO If Yes, what eource(s) of funding do you propose to use? The project will receive on-going funds through two major agencies and by the client themselves from S.S.I., other Social Security and earned funds. - Section B dollars will be provided by H.U.D. for maintenance and utilities of the buildings and grounds. The clients will pay 309 of their income to H.U.D.as rent and an amount each month to the facility for food and supplies. The County Board of Supervisors will pay the service cost which consists of staff, transportation, administration, etc. The County Boards are mandated for these costs by State law. H.U.D. has approved the Section B and mortgage for the project. (See Attached) BUDGES BREAIDONN EXPENSE CATEGORY CDBG pooA. Other Funds source of Other Funds Equipsient/Supplies i $ 27,000.00 Client Project materials Professional Services County Board of $207,360.00 qunprvisors Other Contracted Services $633,700.00 H.U.D. 70,000 S 16,400.00 Systems Unlimited Contracted Improvements Other COetst ?i+ rrii>;{},+.:;+.•,j:}k,'•if +i?::i:R;i ?:•,: 'ri::•:•G:::: i ;ry;;:;:{4j::'F,.; ?i.}{$:;k{ %r:?::s ♦ , rix : r. v 4 :.:::. Totals $70,000 $ fl,.CSI?} t?'/},74}.,).,r{.`,?r'ti.Y,?;S......:??;:F,`,:,?:: 884,460.00.'•.�v:`.:%::: `! Question 17 Budget breakdown: We would like to present two options for funding the project: 1. Enclosed is a copy of the requirements of the Conditional Commitment. The H.U.D. estimatedproject development includes $69,450 which isthe .- land and off-site improvements. In the attachment "A" there is an estimated cost of $16,110 for excess dining room and $840.00 for excess roof overhand. This amount totals $86,400.00 of which Systems Unlimited will provide $16,400.00. The extra dining room coats are needed for wheelchair accessibility and since N.U.D. will not allow a small living or reception area we will place a wall on one end to make an area for parent and friends visitation. 2. The second option for funding would be for property in Iowa City. The listed properties are double lots and are under option: (a) 2208 Hickory Court $30,000.00 ' (b) 831 St. Anne's Drive 16,000.00 (c) 1801 High Street 19,500.00 $65,500.00 _ The properties and costs have beer} approved by H.U.D. The properties are ' part of the mortgage but would lessen the amount necessary for the Firm Commitment. I CYTY OF 1. Name i Terr 5— TI -16 or 356 - From S. ESZJ peol Bear LO. Does Pro: E*: Ll. ANNO paq U. Lin N.) 14. Why TO Ri- cl pa cl 15. Ll. Pi d [,16.7TG0n6raLLescription of Activities: ow goals will be accomplished. Include time schedule, amount of volunteertime needed, and other pertinent data about the activities.Indicate ifct will require the cooperation of other City departments and, if so, hey have been contacted. aterials with scheduled construction of one-two weeks in the early.The Park Department has been contacted and would be responsible for installation. The Mayor's Youth Corps could be provided employment constructing these sunshade shelters/benches under the Park Department's direction. IQ check if continued on additional page(s) and attach I / / A I I J 7 r 17. Will Project Be Continued After Community Development Block Grant Funding? YES NO if Yee, what source(s) of funding do you propose to use? N.A. BUDGET BREAEDOW EXPME CATEGORY CDBG Funds Other Funds Source of Other fiords Egaipment/Supplies S S Project Bacterial' 1,750 Professional Services Otheg Contracted Services Contracted improvements Other Coetst til ,•y ••:•: f i i �ti•:•.L'}::'I}:?V:1•:ti:': :?i:;$:�:ti?:y„i;::?isfti;�{.,:.;Yti;:;;`;:�9:??r'{},:.:fi'•}�:;:�{?;;$:;.;;:;4;:}:.vti: .•i }.'::•:•::'l}}y:.':\'}!{�{ 14 •':` i• •ti i:}ti by :tiff •\ti�ti\}fel:•ti f'A{::'l•':{�.{;: r4:.'•:;::r?i; $'::::::• Totals • S1,750 ..`f `•aiG:A.YLriy;; •1 . Alf:' •r. •f: :•I 1:::'M1Y}. frI CITY OF IOWA CITY I 1. Name Of Applicant or Organization Horace Mann PTO 3. Name of Project florth Market Square Handicapped Play Area 5. Telephone Number of Applicant -- --_or contact Person COMMUNITY DEVELOPMENT BLOCK, GRANT, f Q 2. Contact Person William L. Dull(351-1860 4. Address of Applicant 11illiam L. Dull 19 Evans Street Iowa City, Iowa 52240 ♦rune rerioa or eroposee Project 7. Location of Proposed Project North Market Square From: Jan 86 To:Jan 87 Iowa City, Iowa People Directly y j Pro ect: Benefited by Project 250 b Handicapped Approximate 0 or % of Tota1:1001. DoesProjett.Bays S oport of People and Other Groups or Organizations Affected by project? kZ.V Explain type and level of support. Horace Mann School, contigious to the Horth Market Square, has several classes for handichpped children. Futher, several residences with handicapped children are nearby. Amount of CDBG Funds 12. Amount of Other Funds Requested for this Project: Available For Proposed Project: 7000% 2500S Wells Fargo) 500$ Hoarce Mann PTO L Day Care Center (List Sources in Budget Breakdown sect on) List Other Groups and Organizations which Were see 412 Why is this Project Needed? One year ago, we received CDBG(3000$) monies and with other local support(Horace Mann PTO b Daycare Program? totaling $2500, we errected several pieces of playground equipment for people with handicaps. Total cost of the project was approximately $5500 and it presently is functional. Our entent is to continue to develope a small playground which is specifically designed for children with handicapproblems. Q check if continued on additional page(s) and attach List Goal(s) of Project: Develope a small playground that is accessible to handicapped children. r' ' 16.. General Description of Activities: Explain how goals will be accomplished. Include time schedule, amount of volunteer or staff time needed, and other pertinent data about the activities. Indicate if the Project will require the cooperation of other City departments and, if so, whether they -have been contacted. The goal of the Horace Mann PTO is to develope a playground that is accessible to the handicapped. At present, no facility exists in Iowa City. Moreover, there arc classes. several Horace Mann with children who ave handicaps and in the neighborhood there areseveralresidents(homes) thathare specifically, designed for people with handi Caps (Systems). Therefore, we believe there is a need for such a facility and have already embarked upon a progam to acheive our goals. To date we have raised approximatly $5500 in -funding for a handicapped playground and have installed, with the assistance of the City of Iowa City, several pieces of playground equipment at the North Market Square. A Comnunity Development Block Grant(j3000) obtained last year(Progrman Year 84-85 was crucial in implemepting the North Market Square Handicapped Play Area. In order to continue the development of the playground, futher funding is required. We anticipate that to complete the playground, approximately $10,000 is required. With the installment by the City of 'Iowa City of the new playground equipment and other volunteer time, this project can be completed by October 1, 1986. Two or three pieces of specially designed handicapped equipment arerequired.- to complete the area. Also, we anticipate to develope a wheelchair sports course with the assistance (professi anal and monetary) of Welts-Farge:Gamefield,The National Fitness Campaign, San Francisco. With the completion of the -above motioned designs, there should be an adequate: playground area for childre with handicaps. O check if continued on additional pages) and attach 9 17. Will Project Be Continued After Community Development Block Grant Funding? YES NO If Yes, what sources) of funding do you propose to use? BUDGET BREAKDOWN EXPENSE CATEGORY CDSG Funds Other Funds Source of Other Funds Equipmant/Supplies S 7000 9 3000 Wells Fargo PTn Project Materials Professional Services Other Contracted Services Contracted Improvements Other Costs: ..... . . . . . Totals S 70003000 WHEELCHAIR SPORTS COURSE M TheGamefield WheelchairSports Course provides an exhilarating entry and training guide into the world of wheelchair sports and fit- ness activity. Created by wheel- chair athletes and rehabilitation specialists, the program focuses players on the challenge, energy, and skill that can be achieved in a wheelchair. The Gamefield Referee leads players through twenty fun -filled and challenging conditioning activi- ties designed to prove that a physi- cal handicap is not an obstacle to enjoying sports or increased fit- ness. Instead, the program greatly improvessportsmobility, usingthree playinglevelsandtheunique Game - field warm-up, conditioning, and cool -down phases. These games are not only vastly entertaining but are so fitness -valuable that the course is being used across the country as a training facility for the Wheelchair Olympics. Wheelchair Sports Courses are not only being placed at rehabilila- tion facilities and schools for the disabled, but are increasingly being included in "Gamefield Fitness Parks" In many communities, they are being combined with Jogging Courses, Fitness Courts, and Walk- ing Courses to form joint -use fa- cilities. Layout plans for joint -use facilities are Included in the Game - field Design Selection and Specifi- cation Guide. Installation requires four cubic yards of concrete and the week -end efforts of a four - man crew. �^ '%=TY OF IOWA CITY i I 1 �I r ) � I : Inti i r r r �I it r. i i I — Y COMNDNITY DEVEfAPMENT BLOCF. GRANT FUNDING REQUEST 1. Name of Applicant or Organization 2. Contact Person City of Iowa City Jim Hencin 3. Name of Project 4. Address of Applicant General Program Administration Civic Center Iowa City, IA 52240 S. Telephone Number of Applicant or Contact Person 356-5244 6. Time Period of Proposed Project 7. Location of Proposed Project From: 1/86 To: 12/86 N.A. S. Estimated No. of 9. Target Group sAffected People Directly by Project: N.A. ' Benefited by Project N.A. Approximate N or % of Total: 0. Does project Bave Support of People and Other Project? YES No Explain type and level of support. N.A. Groupe or Organizations Affected by Amount of CDBG Funds Requested for this Project: $107,000 32. Amount of Other Funds Available Tor. Proposed Project: N.A.. (List Sources in Budget Breakdown Section) List other Groups and Organizations which N.A. Were Asked to Contribute to Or Fund Project: 4. Why is this Project Needed? This funding is needed in order to provide for the effective, professional overall administration of the City's CDBG Q check if program. continued on additional pages) and attach 1s. List Goals) of Project: To effectively administer the CDBG program pursuant to federal regulations, state and local laws and ordinances, local policies, and local community development objectives. ----------------------------------- 16. GeneF scription of Activiti�e:Explw goals will be accomplished. Include time schedule, amount of volunteeror sime needed, and other pertinent data about the activities. indicate ifthe t will require the cooperation of other City departments and, if so, ' whether they have been contacted. This project involves the overall management and coordination of all CDBG-funded projects and activities. Specific activities include: - Meeting citizen participation requirements. Preparing annual program statements, grantee performance. reports and other periodic monitoring reports. - Developing project plans, contracts, other documents. - Preparing environmental assessments. _ - Monitoring project implementation and budget expenditures. The following staff members are to be funded: -- Director of Planning and Program Development (1/5) Secretary (1/4) _.. ' CDBG Program Coordinator (ful.l-time). Associate Planner (2 9,3/4 -time) 0 check if continued on additional page(s) and attach 17. Will Project Be Continued After Community Development Block Grant Funding? YES NO I£ Yea, what source(s) of funding do you propose to use? ^I .1 I 1 J J J BDDGM BBGIO]ONN Ma MSE CA=GOBY CMG Funds other Funds Source of other ?undo Equipment/Supplies S 1,170 S Project Materials Professional Services Other Contracted Services 9,200 Contracted Isprovemsnts Other Costs ::.}:.}...:•:•'•:'.ti{:{•:{?':::.;.;::h :?fA:•:{4ti:V.'\If.:.KyV}}4L•:•:•:Y:':• 96,630 •::.•:: •:: .... .. .. .}L.............. V:•f: l:M1{:}l}4}{V)}ti:('•':•:'.11l}ti:?•}: .. .. ?t•J:4•;•;•t;•';:}':f.{.;:4;: 1: }}.L'\ ...: Personnel expenses Tbtals $ 107x000 S ?•:;:i<<k•S.r:{;W{..vy:•c;,:;:: y:;•'•: •<?{ +:•?.:.'}:•?:;C%•: // ;:}:4?•'r.:•f,}r V,# ;Y}.�{44,, {•}kx:•7;;}:ti}::}4}{}•:.}:;{fig i{•;k; Projects Not Recommended For 1986 CDBG Funding Project Information 21. Benton Street Culvert Replacement 22. Economic Development Revolving Loan Fund 23. Grant Court and. Center Street Alley Repair 24. Senior Center Volunteer Specialist 25. Property Acquisition and Clearance 26. Water Pollution Control Chlorination/ Dechlorination Equipment i to I �. -ITY OF IOWA CITY i i i - I i r- 7 I� COMMUNITY DEVELOPMENT BLACK GRANT' ./.—�".�—. FuNnIwr RFggRST / � 1. Name of Applicant or organization 2. Contact Person Citv of Iowa City Frank Farmer, v FnPineer 3. Name of Project Benton Street Culvert Renlacement 4. Address of Applicant Civic Center Iowa City, IA 52240 S. Telephone Number of Applicant or Contact Person 356-5143 6. Time Period of Proposed Project From: 1/86 To: 12/86 7. Location of Proposed Project 228 West Benton Street Iowa City, IA S. Estimated No. of People Directly Benefited by Project 670 9. Target Groups Affected by Pzoject: Low and Moderate Income Persons and Families Approximate N or • of Total: 57% 0. Das Projec va Support of People and Other Groups or Organizations Affected by Project? YES NO Ilain type and level of support. This project is recommended by the residents of the Miller/Orchard Neighborhood Improvement Area and has the support of the City's Engin- eering Division- The Project is listed in the City's Capital Improvements Plan for Fiscal Years 1986-1990. 1. Aniount of CDBG Funds Requested for this Project: $75,000 12. Am t of Other Funds Available For Proposed Project: $112,000 (List Sources in Budget Breakdown Section) 13. List Other Groups and Organizations which Were Asked to Contribute to or Fund Project- ro ect:City Cityof Iowa City - General Obligation Bonds Status - Pending Council Approval 14. Why is this Project Neaded7 This project is required to reolaceadeteriorated, undersized box culvert that passes under Benton Street and extends north past the house at 228 West Benton Street. The portion of the culvert that extends to the north was built privately to divert the stream around a house that was constructed in the stream's original channel. The house's basement and the culvert share a common wall. Removal of the house is necessary to provide the Droner alignment for the new culvert and to facilitate construction of the new larger culvert. Qcheck if continued on additional pages) and attach 15. List Goal(s) of Project: To provide a structurally sound and hydraulically adequate box culvert under Benton Street, thereby reducing the neighborhood's flooding problems and eliminating the risk of Benton Street collapsing. I16. General Description of Activities: Explainhow goals will.be accomplished. Include time schedule, amount of volunteer or staff time needed, and other pertinent data about the activities. Indicate if the Project will require the cooperation of other City departments and, if so, whether they have been contacted. PROJECT SCHEDULE (1986) : January -May - Design and Land Acquisition June -December- Construction STAFF NEEDS: the Engineering staff will administer the project and provide inspection services. All acquisition and relocation tasks will be handled by the CDBG staff. Appropriate staff have been contacted. 1 0 check if continued on additional page(s) and attach I r r I! 'I i 7 i I 1 I f Ex Eq Pm Ptc Ap Ott Cot Der otk Lar Ter. Le Trot 1 . 14. Why is this Project Needed? (continued) 2. In light of dwindling CDBG appropriations and the uncertain future of the program, a revolving loan fund will ensure that at least a portion of the existing funds will be recycled and reallocated for future as well as present benefit to the community. 3. There is an evident interest by the private sector in this type of development assistance. Within eDevelopment, Inc. thatprogreast ssedear ttore the Point where re several cothis tmechanism Couldphave influenced the firm's locating within Iowa City.This loan program wouldbe particu- larly helpful to firms subjected to exceptional expansion or relocation costs. ` 15. List Goal(s) of Project: The oenerai goal of this program is to increase employment opportunities within Iowa especially for the low and moderate income, and expand the tax base in — order to increase or maintain the current.leveis of municipal services. The specific goal is to establish a revolving loan fund to �_ provide interim or supp e�nt—en�i (gap) financing for the implementation of projects which create or retain Permanent lobs in the research and industrial sector. The loan nTs snouid be uses r pr oojects whicn w a create abs available to low and moderate income persons; b) ensure survival, or expansion of the existing indus- trial tax base of the comnunity; and c) recruit and foster new business and industry to expand and diversify the economic base. - �0 i 16. General Description of Activities: Explain how goals will lie accomplished. Include time schedule, amount of volunteer or staff time needed, and other pertinent data about the activities. Indicate if the Project will require the cooperation of other City departments and, if so, whether they have been contacted. Activities. The loan fund will be used to offer interim or gap financial assis- tance to usinesses which are relocating or expanding. This assistance could take the form of below market interest rate loans, interest rate buy -downs, or loan guarantees. There are many ways this fund could be targeted and designed. For example, eligibility criteria can be formulated to identify or give priority to certain types or sizes of firms, a maximum loan amount can be established, and purposes for the use of loan funds can be specified. The fund should be designed in consultation with CCN, the City Council, First Capitol Development, Inc., the UI Small Business Development Center and local financial institutions to ensure that community goals are furthered and the assistance offered is in a form both financially sound and fiscally appropriate to local conditions. All projects would have to meet the guidelines for CDBG funds, including a determination of the need for assistance (the community's need for the project and the firm's need for assistance) and whether the level of assistance provided is commensurate with the public benefit received. Other CDBG entitlement communities within Iowa are already using a portion of their allocations for economic development funds. These range from programs aimed at entrepreneur -type activities and local business start-ups to aiding in the expansion (or survival) of major community industries. For example, Dubuque's program has resulted in the creation of approximately 150-175 ny jobs with investment from the program of about ;3,500-55,000 per job. Administration. The determination of an exact mechanism for fund administration wou a premature; this should be related to the structure or design of the loan fund itself. In general, however, one possible scenario 1s that the fund would be administered according to guidelines and policies recommended by CCN and adopted by Council, with paperwork processed. through the Economic Development Coordinator and CDBG staff. The financial feasibility of projects could be assessed in cooperation with the Small Business Development Center and local financial institutions. Final decisions could be recommended by a smell committee of elected and appointed City officials with approval.by Council. Although this example is intended only as one option, it is critical that whatever administrative framework is developed, it should be as simple and expedient as possible. Timeliness of decision is a central factor. (Note: A copy of the eligibility requirements for OPP's small cities economic development set-aside program is attached to provide some indication of the factors used in assessing/evaluating individual projects. In the three rounds of awards, 27 projects have been funded out of 103 applications. The average award amount was approximately $178,400 with a range of $8,005 to $960,000. If Iowa City's fund would function similarly, on average the requested allocation of $300,000 could assist approximately two projects.) Schedule. If the concept of a revolving loan fund to assist economic development is se ectad for funding, the design of the fund could occur during November and December with fundsbeing available for loan in January 1986. ® check if continued on additional page(.) and attach 3 16. General Description of Activities: (continued) Coo,era"on. The Finance Department would be expected to cooperate in this project and the Finance Director has been contacted. Likewise, the CD8G Director has been consulted and is willing to cooperate in this activity. _ 17. will Project Be Continued After Community Development Block Grant Funding? YES NO If Yes, what source(s) of funding do you propose to use? _ The project will be continued by the loan repayments and program income (interest earned, etc.). i BUDGET BREMONN EXPENSE CATEGORY CDBG Funds Other Funds Source of Other !undo Equipment/Supplies $ S Project Materials Professional Services - Other Contracted Services Contracted Improvements Other Costs: ;; :::::;>}:.::;c •,'•:? ::: ;: ";• '.•:'{f'r;::.'•vil :•;•!•::}:$<::>:::{::: � :;• ..........:.. 1.:.....! ;. ::? :r S :B' ::;'•t :s4:!•::•,':ii`!:'::•i:•:•:{:::•:::'?:'`•}::::;>S:::i:':•i?S: .............................. i::y::::.:i:2: irS: S:::;::;.r;:: •.....%.. �'F.74L.•:.:%:'r`� 'SC: ;i:^: i rf!. .:.V: !!.L•: !!lI.LLVlI .;..V!!!: VN\'.L•: Loan Fund 300,000 Totals 5 300,000 S :'!:•.'•::�:?•:;::::•..`; :::: •:;< < . ..........:• First Capitol Development, Inc. P.O. Box -2567 Iowa Clty, Iowa 52244 (319) 354-3939 September 26, 1985 Mich.y Laurin, Chairperson ' Committee on Community ?feeds _ Cj0 Planning and Program Development 410 East' Washington Street Iowa City, Iowa 52240 Dear Mr. Laurie: We are writing to request Committee on Community ,Needs considera- tion and support of a program which we believe to be fundamental to future city services in Iowa City. :n brief, we nre proposing — �rstabiishment of a revolving loan fund for economic development - projects in Iowa City. As you know, CDBG program funds are being used to establish and maintain incentive loan funds to new industries which will protect.existing jobs or bring new jobs to local communities. - The. CDBG economic development set aside- for -interest buy downs -in - Iowa is proving to be a very advantageous resource for local communities. Because Iowa City is a CDGB Entitlement City, we are not eligible to participate in the state administered program. Consequently, we are at a competitive disadvantage when being considered by an Industry for expansion o'r location in Iowa. lie can, however, set aside our own funding with even " - greater flexibility of control at the community level. A significant advantuge of the investment of funds in this .type of program is the continual recycling of funds as loansare repaid. The program can become a self-perpetuating program for -" the community. It is also pertinent that the investment is in _ employment growth which, in turn, bus a direct effect on local taa.revenues and services. This proposal is presented by First Capitol Development, Inc. for your consideration on behalf of representative employers and employment groups in our community. We npprec'iate the commit- ,Jts suppurt and will be happy to respond to questiuns. Tinclarely, BnIDA. Mustun _ President i ■ a r" FROM:, CDBG/Iowa Economic Development Set-aside Application Forth Page 2 of 10 ELIGIBILITY REOUIREMENTS Applicants for Economic Development Set Aside funds must satisfy all of the following minimum requirements to be eligible for funding: - At least 51: of the permanent jobs created or retained by the proposed Project must be available to low and moderate income persons; - A minimum ratio of one permanent job must be created or retained for every $15,000 of CDBG funds awarded; - The effective interest rate on the total loan package may not be less than 50% of the prime interest rate at the time of application deadline; - Terms of the loans must be consistent with terms generally accepted by conventional financial institutions; - At least 10: of the total project amount must be in the form of private equity; - There must be evidence that CDBG funds are necessary to make the proposed project feasible; - A minimum of five jobs must be created or retained as a result of the proposed activity; - Jobs created as a result of other jobs being displaced elsewhere in the state will not be considered new jobs created for the purpose of evaluating the application; - No significant negative land use or environmental impacts will occur as a result of the project; - There must be evidence of local capacity to administer the grant; - Past performance in the administration of Community Development Block Grant funds must be acceptable where applicable; - At least one public hearing must be conducted prior to submission of an application (see general instructions), and - The applicant must have prepared a Community Development and Housing Needs Assessment (see the example in the application packet). RATING SYSTEM The following rating system will be used to make funding decisions among applicants meeting the minimum eligibility requirements described earlier: Possible Points Number of jobs per CDBG funds 100 Percent of equity to total project cost 100 Percent of funds other than CDBG funds in the project 100 Need and impact of the proposed project 200 TOTAL 500 Points /9rv' i Instructions for Pace 3 _ GENERAL INFORMATION Only cities and Development Block oGrant sin o funds(exceptethe�followingpcities are notteligible: ` Cedar Falls, Cedar Rapids, Council Bluffs, Davenport, Des Moines, La LCI Sioux City, and Waterloo). Dubuque, Contact person should be someone who is able to answer questions concerning the contents of this application and can provide further program information if necessary. Projects to be assisted must be located within the applicant's jurisdiction. I P 1 not receive assistance under this program Space is provided to supply m general 1n ormation for three businesses. If more than three businesses are included, in this application, please attach a separate sheet.. w Summary of Funds Requested Please provide the amount of CDBG funds requested for each business in the application. In addition, you may wish to request funds to administer the grant if you are successful. Administrative costs may not exceed 1004 of the total CDBG amount,'for each business. i i' C;17Y OF IOWA CITY COMMUNITY DEVELOPMENT BLOCK GRANT - FUNDING REQUEST 23 / sr 1. Name of Applicant or Organization 2. Contact Person Residents of Grant St. & Oakland Ave. Edith Nogarty 3. Name of Project 4. Address of Applicant Alley Repair 513 Grant St. Iowa City, Iowa 5. Telephone Number of Applicant or Contact Person 4 337-5395 - 6. Time Period o2.Proposed Project 7. Location of Proposed Project I To be accomplished in FY87 From: To: Alley located between Grant Ct. and Center Street. S. Estimated No. of 9. Target Group s ecu People oirectly by Project: Block would need to be Benefited by Project surveyed to determine low-income benefit. 26 households Approximate M or a of Total: I 0. Does Project Have support of People and Other Groups or Organizations Affected by Project? to NO jExplain type and level of support. Oakland Ave. and Grant St. residents living between Grant Ct. and Center St. f I Public Works Department would assist if funded. 1. Amount of CMG Funds 12. Amount of Other Ponds Requested for this Project: Available For Proposed Project: $25,000 or $1,500 •Refer to Item N16. (List Sources in Budget Breakdown section) 13. List Other Groups and Organizations Which Were Asked to Contribute to or Fund Project: N.A. 14. Why is this Project Needed? Funds are requested to .improve the condition of an alley located between Grant Ct. and Center St. (see attached map). Alley is used daily to enter garages of residents liv- ing on Oakland Ave. and Grant St. The alley is also used for emergency and public ser- vices access. [::]check if continued on additional pages) and attach 15. List Goal(s) of Project: To improve the condition of the alley. / sr F7 cheek if continued on additional Pags(s) and attach 17. Will Project Be Continued After Community Development Block Grant Funding? YES NO I£ Yes, what source(s) of funding do you propose to use? i BUDGET BEEARDONN EXPENSE CATEGORY CDBG Funds Other Funds Source of Other ?undo Equipment/Supplies $ $ Project Materials $1,500 Pro£essioaal Servltee Other Contracted Services Contracted Improvements $25,000 Costs, , f t•' L•i:}:ti }f•:•}i:' ':•}:ti•:{•:•:•}}i }}} ................. .......::; .,.t<}Vi/:•Other 1V:':1L:•:}:�.•^}:LL C}}I.4L�':}::•.4` `: Y'ri':•:Lir}{}: L 5• :;%:f •.; :?: <h;:`. %:{•'• •}•`.•}.}:. ••:•: •:} .•:':Lti{:�}{ Ll�ti'y.}}•:••4i;�:sf<L:F<}c? �•: Totals (Refer to Item 616) $1,500 or $25.000 5 i:;;• :r 4¢{L •..; y :A < :? ?4j }!.. ,{, IIIA-1►�'111e QIIII � '�� 111111 iG1� 'VIIO ��1 1111 11111��:� 1o1 nu11.11u®.1111 I SOUTHEAST JUML. Hi.H SCHOOL October 1, 1985 Ne are requesting Federal Hlcck Grant money issued to Ieaa City for city i-provement be used to improve the condition. of the alley between Grant Ct. and Center bt, rhe alley is used daily to enter garages of residents both off Oakland Ave. and Grant St. It is also used occasionally for police patrol, ambulance service, and fire protection, access to public utilities is through zhe alley. SU FZ n oafs G I.., V (01-7 LQj LL,.ocuA (Dajj",kvj of a I C. X=—.: DUELUME;T ?LCC. ;^n,1'.': "Mnr"r vrll Tc- OA / 9,rf A Y -T 1. Hare of Applicant or Organization 2. contact Person IOWd City/Johnson County Senior Center Bette Meisel 3. Name of Project 4. Address of Applicant Volunteer Specialist 28 S. Linn Iowa City, Iowa 52240 S. Telephone Number of Applicant or contact Person 356-5225 6. Time Period of Proposed Project 7. location of Proposed Project From: 1/86 To: 6/87 Senior Center S. Est=aced No. of 9. Target Group(s) Affected People Directly by Project: Benefited by Project 300 Elderly of Johnson County (approx. 6,000 indirectly) Approximate P or a of Total, 99% 0, Does P=jeSZffava Support of People and Other Groups or Organizations Affected by project? No Senior Center Commission and Council of Elders Explain type and level of support. have recommended this position for the last 3 years City/County - space, equipment, services and administrative expenses. 1. Amount of CDDG Funds 12. Amount of other F1mds asquestad for this Project:. Available For Proposed Project: $33,800 (18 months salary + fringe. In kind from the City/County (see 910) benefits) (List Sources in Budget Breakdown section) 13. List other Groups and Organizations which Were Asked to Contribute to or Fund Project: City Council, Johnson County Board of Supervisors 14. why -is this project Needed? A study of successful aging, at Duke University, distinquishe three factors which all those who were so identified had in common: continued physical activity, continued socal involvement, continued mental growth. An unfortunate trend in dealing with the elderly, is to fund only those activities which encourage the depen- dence of the elderly upon those who perform services for them. A small percentage of the elderly need many services and a large percentage need some services (don't we all), but most can as easily serve as be served. In helping others the primary recipient of the help is the volunteer who does the helping. The Senior Center has had one staff person to both plan programs and coordinate volunteers since 1981 when we opened. In that time we have grown from 137 volunteers who contributed over 9,000 hours in 1982 to 191 (12,00 hrs) in 1983, 200 (12,500 hrs) in 1984 and 185 (14,000) hours 0 check if continued on additional pages) and attach 15. List Goal(s) of Projects 1. To increase the number of Senior Center participants who are actively involved in the Senior Center through offering more volunteer opportunities in planninq and im- plementing the programs and activities at the Center. 2. To offer a wider variety of programs, classes and special events which would take advantage of the many resources in Iowa City. / 9,rf A A .414 Project Need continued from page one in 1985. If this were a for-profit venture we would be commended for this development - less volunteers and more hours of work. This is contrary to the Senior Center goal which is to actively involve the elderly in maintaining or improving their personally acceptable quality of life. From September of 1984 to September of 1985 the Program Specialist was respon- sible for publishing a monthly newspaper that is sent to over 5,000 house- holds of elderly, managing a retail outlet for the crafts made by Seniors that grossed over $7,000, coordinating the delivery of 242 services at the Center, staffing the grass roots advisory body, the Council of Elders, arranging for 165 classes, 624 special events and recruiting, training and supervising the activities of the host/guides, librarians and other volunteers. On the side she co-authored two grants. With rising expectations as to what a Senior Center should provide, the staff is forced to do more and more relying on the support of a tried and true cadre of volunteers who also do more and more. The more older people who are actively involved at the Center, the more older people who benefit. The new skills learned, the new friends made, the sense of pride of sharing knowledge and experience, the sense of belonging, of being needed, of having a meaningful role - these are not just empty words but rather the formula for successful aging. HGeneral Description continued from pace two on steps mp emented. The final nine months would be devoted to con- tinuing to work with present volunteer activities while planning and imple- menting new volunteer opportuniti4s, i.e. cable crew to film programs and create new ones, buddy system to welcome new seniors to the community, etc. Data would be collected during this period to show the increase and change in use of volunteers. Summary Schedule: November - December 1985 Advertise and interview applicants January 1986 Hire Volunteer Specialist January - March 1986 Train Volunteer Specialist dtion steps to April - September 1986 October 1986 - June 1987 Establish goals an ac increase volunteers for present activities Implement action steps Continue to work with present volunteers: Plan and.implement new volunteer activities V 'Sa :era: �sscr_ption of dct_vit_es: Explain jpw goals will be accomplished. Include time schedule, amount of volunteer or stat: time needed, and other pertinent data about the activities. Indicate if the Project will require the cooperation of other Cir/ depar=encs and, if so, whether they have been contacted. The two project goals are interrelated. The more varied programs we offer, the more different types we attract. The more Johnson County elderly we serve, the more elderly*who benefit. To accomplish this we need to divide the present position (Program Specialist) into Volunteer Specialist and Program Specialist, as follows: PROGRAM SPECIALIST VOLUNTEER SPECIALIST 1. Encourage more elderly par- 1. Recruit volunteers interested in ticipation in program planning leadership positions in program and implementation planning 2. An aggressive, planned outreach to 2. Help the COE to recruit and involve community organizations involving rural elderly on the COE and as participants committee members 3. Work with Job Service, etc. to get 3. Work with service agencies and clubs regular counseling and employment to involve the elderly on boards and services (job fair) at the Senior commissions Center 4. Cooperate with minority groups in 4. Organize leadership training opportunit county to explore the needs of minority for participants elderly and if and how they can be served through the Senior Center S. Work with Community and University S. Work with volunteers to create new to further utilize available re- volunteer opportunities sources for educational and recre- atiohal programs 6. Work on more and varied programming 6. Supervise practicum students and com- munity volunteers. 7. Engage in grant writing for programs 7. Continue to recruit, train, supervise which cannot exist without funding and coordinate volunteers for existing programs - i.e. Senior Center POST, library, Eldercraft Shop, Host/-ruTdes and Council of Elders (COE) 8. Continue to coordinate all services and programs 9. Continue to coordinate Service Providers organization 10. Continue to supervise students and community resource volunteers 11. Supervise Volunteer Specialist If funding were granted for this project we would advertise and interview for the position in the fall of 1985 and hire as of January 1986. The first three months would be devoted to training the Volunteer Specialist to take over the existing volunteer activities: Librarians, Host/Guides, Eldercraft Shop, Senior Center POST and Council of Elders volunteers. Organizing volunteer teachers would remain the task of the Program Specialist. This period would also be used to set goals and action steps for increasing the number of volunteers in each of these activities - 1.e. active rect±mcne'' rialieonalrauditionalOn itaskiL etcpag. The six months would see these /900 r I'- w ul :ro7eet ae :ont:.:ued .if_er Community :avelooment Block rant Funding? iS NO If Yes, what sourcets) of :undiag do you propose to use? The Johnson County Board of Supervisors informed the City during past budget cycle (FY85) that they would be willing to fund 20% of a new staff position. We hope that a year and a half pilot program would convince the City Council of the benefits to the Elderly of this position. They could then cover the remaining 80% of the staffinq cost. BUDGET BREAXECWH 1/85 - 6/87 EEYSE MTEGORY CDBG Funds Other Funds Source of Other Funds Equipsnnr/Supplies S s Projean Mat rials Professional services Other ConCacted services Courtar-ad Laprovementa Othar Wane ••?•: .r:.;::; :.; ...;: •:::, :;r i{\i: •i: :?::•:v L;4L\h,.f..:.. . •::#?•v1}<,}:v:�r}i6.ti:: ::'iL i'}t •::;r,:.:r:•:..:.r•:::.:•:. �:::: f.•r,.•: :.i•: :•'.}•:::::: ti?;:v:.•:•: ! :'?!?'?ll: l:\:.: itti;:L�:LF?• :.: ..............?:::?•: �?i:ifi 'YY............... :::ii: :•:: F: . Y.....:?.: <:..:.. :/ :. ... .. •{:•?: Salari 19.000 FY87) Fringe Benefits S 4':000 F47 totals31 S s :::?::R:•::•:••.,:::rr:.::;•r.;•::?•x,•::::•:•:: e A 1 ' =Ti OF IOWA QTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST 25 I 1. Name of Applicant or Organization 2. Contact Person City of Iowa City Jim Hencin, CDBG Program Coordinator 3. Name of Project 4. Address of Applicant Property Acquisition & Clearance Civic Center Iowa City, IA 52240 S. Telephone Number of Applicant or Contact Person 356-5244 6. Time Period of Proposed Project 7. location of Proposed Project From: 2/86 To: 7/86 11. S. Johnson St. Iowa City (See location map.) S. Estimated No. of 9. Target Group(S) este People Directly by Project: Benefited by Project ' 1 Low -mod. income Approximate M or a of Total: 1 0. Goes Pmje�.,Naw organizations of People and Otter Groupe or Orgaoitioss Affectad by Project? AYES) NO Explain and level of support. Public Works Department will assist in demolition/construction supervision. U. Amount of CMG P1mds 12. Amount of Other Funds Piquested for this Project: Available For Proposed Project: $46,030. N.A. (List Sources in Budget Breakdown Section) 13. List Other Groupe and Organizations Which Were Asked to Contribute to or Fund Project: N.A. 14. Why is this Project Needed? This project will serve to: A. Remove a seriously dilapidated house located in the Ralston Creek floodway. B. Relocate an elderly, low income tenant to decent, safe and sanitary housing. C. Restore the bank of Ralston Creek to proper condition. The project is consistent with the Ralston Creek Watershed Management Plan and the City's Capital Improvements Program. 0 check if continued on additional page (a) and attach 15. List Goal(s) of Project: To eliminate neighborhood slum and blight. /9ff •16. General Description of Activities, Explain how goals will be accomplished. Include time schedule, amount of volunteer or staff time needed, and other pertinent data about the activities. indicate if the Project will require the cooperation of other City departments and, if so, whether they have been contacted. Project Schedule (1986): Feb. - March - Obtain appraisals and preliminary tenant information. April - May - Negotiate purchase; provide tenant relocation assistance. June -.July Relocate tenant; contract for demolition and bank stabilization; complete all work. Staff needs: This project will require the assistance and cooperation of the Engineering staff. All acquisition and relocation tasks will be handled by CDBG staff. Engineering will assist in demolition and construction supervision, and appropriate staff has been contacted. - 0 check if continued on additional page (a) and attach /9fe - V. 4111 if EXPENE Equipmen Project Professi Other Cm Contract Demolil Other Cc Land ac Tenant Legal/c Totals G '=TY OF IOWA CITY I ^ ftM= o£ Applicant or Organizationwa City Riverfront Commission 0f Project Water Pollution Controlrination - Dechlorination Equipmentbona Number of Applicantcontact Person5251Period o£ Proposed Project 4/86 To: - p I� v COMMUNITY DEVELOPMENT BLOCK GRANTA - PONDING REOUEST 2. Contact Person Melody Rockwell 4. Address of Applicant 410 E. Washington Iowa City, Iowa 52240 7. Location Of Proposed Project Iowa City Water Pollution Control Facility People Directly •• .�yac wrouPM Arrected - Benefitedby Project: by Project 27,713 (54.8X) low and mod rate income 50,508 persons in Iowa City Approximate y ofersofs L owa City Does Project Have Support of People and other Groups or organizations Affected by Project? ® No Exlaia typ. and level of support. Support of persons*on fixed incomes who would find it difficult to pay increased sewer ent1l #illin s. Su ort of cit offs i is wh� arfe re uired to grgdvl�e an increa ed eve o Iry c on rg� YCA.4 n�ie ug or Q - - y ike tD use he r1Ver SO n he R..,• P ped ons who w am n na<e vu _ Au mt of c=G Funds Requested for this Project: $100,000.00 12. Amount of otter Funds Available For Proposed Projects $500,000.00 (List Sources in Budget Breakdown Section) List Other Groups and Organi.tations Which were Asked to Contribute to or NA 4.whY 1 thin Project Needed? The Iowa Department of Water, Air and Waste Management (IDWAWM) has reclassified the. Iowa River to a Class A status. The City of Iowa City will be required to install chlorination -dechlorination equipment ($600,000.00) to meet the new effluent standards. The Riverfront Commission feels that this is a quantifiable increase in the level of service required, and that the added cost should be mitigated through CDBG funding. The river south of the Burlington Street Dam will become "swimmable waters" according to federal requirements. This will expand the recreation potential of the river. 0 check if continued on additional page (a) and attach 15. List Goal(s) of Project: To acquire and install chlorination -dechlorination equipment at the Iowa City Water Pollution Control Facility to bring the effluent into compliance with the IDWAWM river reclassification requirements. /91f -__ _ _- -_-__._-____1 0 '•16. General Description of Activitiest Explain how goals will be accomplished. Include time schedule, amount of volunteer or staF£ time needed, and other pertinent data about the activities. Indicate if the Project will require the cooperation of other city departments and, if so, - whether they have been contacted. The chlorination -dechlorination equipment will be installed in conjunction with the planned improvement -expansion of,the current water pollution control facilities. Tha lnwa rity Water Pollution Control Denartment concurs with the Riverfrent Col --.—'------- -- .r'---- -- �' ° � J 17. Will Project Be Continued After Co—WitY Development Block Grant Funding? If Yes, what sOurce(s) of funding do you propose to use? NO General Obligation Bonds, which will be paid back through sewer revenues. EXPME CATEGORY CESG Funds Other Funds Source of Other Funds Equipment/Supplies 100,000 500,000 G. 0. Bonds Project Materials Professional Services Other Contracted Services Contracted IWrovaments Totals 100,000 500,000 . Ir Johnson County Council of Governments 'i 410EV&hrg=S[ 1dwGryb 52240 r f j/ j Date: October 24, 1985 jTo: Iowa City Council ' From: Marge Penney, Human Services Coordinator Re: United Way/Iowa City/Johnson County Joint Human Services Funding Hearings I In order to facilitate attendance by as many Council members as possible, I have clustered the funding hearings for all agencies requesting Aid to Agencies funding from Iowa City for FY87 on three of the seven United Way/Iowa City/Johnson County joint hearing sessions. Hearing 3 - Wednesday, December 11, 1985 r Big Brothers/Big Sisters Domestic Violence Project Elderly Services Agency Crisis Center Food Bank and Emergency Assistance Crisis Center Intervention i Hearing 4 - Wednesday, December 18, 1985 Independent Living Handicare MECCA Mayor's Youth Employment Rape Victim Advocacy Program Hearing 5 - Wednesday, January 8, 1986 i MarkIV/Willowcreek i HACAP 4 C's (Community Coordinated Child Care) United Action for Youth Red Cross The joint hearings have enabled the agencies to present themselves thoroughly and ciearly; they have also increased understanding among the three major local human service funders: Iowa City, Johnson County and United Way. Attendance by members of the Council has been good in recent years. I am hopingyou will be able to find time in your crowded schedules to attend this ; year's three hearings. bj4/12 ,N _ ..-.----------- 1r City Ot Iowa City MEMORANDUM DATES October 24, 1985 TO: City Council and Neal Berlin FROM: Frank Farmer, City Engineer RE: Road Use Tax Funds The Iowa Code requires that cities receiving allotments of Road Use Tax funds submit to the Iowa Department of Transportation for review, a five year program of proposed street construction- and reconstruction for its total system streets. This report must be submitted by December 1 of each year, or road use funds will be lost. The report submitted to the Iowa Department of Transportation in no way binds the Council to these projects or timing and modifications can be made. Council needs to pass a resolution approving the attached Street Construction Program and authorize the bhyor and City Clerk to sign. The report is being sent to you for review and will be placed on the agenda for the November 19 meeting in order to meet the December 1 deadline. v" r,w. br...w el T,rre„ella OFFICIAL STREET CONSTRUCTION PROGRAM FOR ❑ CITIES • Pop.1,000AM (one-year) ® CITIES • Pop. 5,000.*mw (11ve•yeer comprehensive) CITY Iowa City. Iowa COUNTY Johnson Flmm Jutx 1, 1986. TO JUNE 74 1991 l Marian Karr CRY UsrMofthe City of Iowa City. Iowa de hrabytrMytheltMoMymtetoahes by reeolutbn approved this official report as Its fiscal JWy 1, 1986 toCenetruO•. tion Praersm N4 Month Day • Year 198 S city Clerk Wriail MYnnp Ad&m 410 E. Washington Street, Iowa City IA 52240 Daytime Phone ft _(319) 356-5041 Hou,Aveilable 8:00 A.M. - S:00 P.M. we.coer John W-Wriald Mayor MEMBERS OF THE COUNCIL John W20nald C1®ens Erdahl Kate Dickson William Ambrisco Lam Baker George Strait Ernest Zuber Cities -Pop. 13.0DO d over mall Ills, on or befon December 1 of erJr year, two copies of this report with the Iowa Department of Transportation, Chles•POO. 1,000-4,1110 Mail file, an or beton Deeereser 01 of Own yet, two copies Of this report with the Iowa Department of Traneponetlon. Dismairno,a wme • Onlr of Tnw,e.neY, m,; r.w.. art cor: rw • plane, T,rrrrrre neem /990 l FOM 22= 3a ' . STATE STREET CONSTRUCTION PROGRAM TYPE OF CONSTRUCTION FUNCTIONAL - For July 1, 19 86 � To June 30, 19 91 I. FART Of WAY 4LA¢SIFICATION 1 TTPE OF . CONSTR. . FAVrt •110 OIIARI a /AVE w MTERIILLIETENUON TOTAL• ESTIMATED COST (DOLLARS) ' dAR101AALOONNECTOREETENnON l RECONETNOCTION • aAEMWA 71NWNllq p nRRIK CRURAL E.&MOULDERW&C14 Pap..• 1.000 • 4.SSS . Y. COUECTm $ME" ' ❑1yEEr paSTE1N BUNFACEN ZTORA10 w &NAGOPAL ARTERIAL EWnTE R w F00E�0NaiwnOiarEM POP. km S "a •• 11 m COIIECIOR la wrOmEanoN uo awQ fTETINE II.E1PUT ®6rEEf papruN IEOIRIIq Ia NMWLIIII[OIIE nAfim •AL""'" lt Resurface Street and Curb Repair i R.U.T. 4 SHE 1 np 3 I CITY _Iowa City Iowa COUNTY Johnson Fry • 11,110J.' STREET NO. NAME PROJECT UILITS FROM .TO STATE fONC. CSS• EXISTING SURFACE TTPE OF . CONSTR. . PROJECT LENGTH (MILES) TOTAL• ESTIMATED COST (DOLLARS) ' 87 91 87 91 , 1 2 lt Resurface Street and Curb Repair (Miscellaneous tions) (miscellaneous tions) 10, 11, Asphalt 12 and/or PCC, 1Asphalt 0, 11 12 , and/or 6, 12 unknown S 8 310,000 1,500,000 S 8 100,000 Soo 000 87 3 Benton Street Bridge over Iow River•24 10 .. Asphalt 1, 9 x 480) 0.10 2,427,300 87 4 Burlington street Dock BridgeRalstonCree it over . •10 P.C.C. ' 9 49 x 59) 0.011 45,000 87 5 Gilbert Street Bridge Deck Re it over Ralston Cree 10 P.C.C. 9 48 x 83) 0,016 87 6 Dodge Street • Bridge Deck Rep it over Hartland Rail rp. 10 P.C.C. 9 52 x 194) 0.037 .69,300 143,400 87 y Dub qua'Street Railroad Crossi Improvements• 11 Asphalt 12N/A 81,000 87 8. Clinton Street Railroad Crossi Improveaents 11 Asphalt' 12 N/A 62,000 87 9 First. Avenue . Railroad. Crossi g Improvesents 10 Asphalt 12. N/A 88,000 87 10 &=it Street $ Burlington Stree Intersection Si lization Improv is 10' Asphalt 10 . N/A 21,000 87 11 they Ml South $ Sunset Street Intersection Si malizetion 10 P.C.C. 10 N/A 21,000 WlNlpkbn: WNb•011k�olnM.. Mrnae.. re"n......•". _.._..... ..._ I FONN a1Poalan • STATE TYPE OF CONSTRUCTION PROJECT LNNTS STATE FDNC. FUNCTIONAL - "TYPE OF 1. wont Of WAY JUISSIFICATION a. G"m ANOOIuw NAATEw MENS" a. PAVE N" TFwALCON11ECm"TENE10N TO E. RECOIIETAUCTpN M Ts" EXT. OF CONSTR. a PAVE64M VPDE11P10 V 1 tWN" a IALYEIFA 7. a1gIEOEA IV1OE.aNO IYWAMTF A- WanlENaI aaolrAallEarOEATAaN 100L1ARS) a1wTOOEMO1N 111AWWALCOUFCON Benton Street g oa.mama iallAFT"GH iYAANEOUE aaVaTEw NUN WAL UAVr,E SraTEME • I STREET CONSTRUCTION PROGRAM — - For July 1, 19_6To June 30, 19= R.U.T. 4 SHEET---2--OF 3 I Pup. Taro • 4.1115 01 ym prawaw CITY - Iowa City, Iowa Pop. Sara S over ®SYw woyTam COUNTY Johnson FK PROD. NO. • STREET PROJECT LNNTS STATE FDNC. fmaTNla "TYPE OF PROJECT LENOTN TOTAL. ESTIMATEO NAME room TO C"" SURFACE CONSTR. INN E51 COST 100L1ARS) Benton Street g 87 12 lbrum Trek Blvd. Intersection iiignalization 10 P.C.C: 10 N/A S 24,000 Kirkwood Avenue I Asphalt 88 13 Dodge Street Intersection iignalization 10. P.C.C. 10 N/A 21,000 West line of Freeway 218 1, 2 g 811 14 1 Melrose Avenue West High School Improvement 10 Asphalt 3 0.52 794,000 Bridge Deck Re it Over. 24 x 171) 88 15 Woolf Averara Highway 16 12 Asphalt 9 0.032 86,300 Bridge Deck Re it Over (30 x 242) 88 16 Melrose Avenue Hartland Rail Corp.. 11 ',. P.C.C. 9 0.046 106,700 88 17 Brookside Drive Bridge over Ra sten Creek• 12 P.C.C. 9 (24 x 25) 0.005 140,000 88 18 Second Avenue Bridge over Ra Ston Creek 12 . P.C.C. 9 (24 x 25) 0.005 140,000 Culvert for Cr ek Channel'• ( 8 x 3) 88 19 Benton Street located just West of Orchard Street 11 Asphalt 9 182,500 Wrmn Trek l'. 2 4 89 20 Rohret Road Blvd. Relocated 218 '10 Chip Seal" 3 0.28 343,250 West appr ox. . 89 21 Taft Speedway Dubuque Street 2700 feet 12 Oravel 2, 3 0.55 • 401,000 Dodge Street Dubuque. Road Cnvemor Street 10' Asphalt 1, 5 g 89 22 n •.:.. 6 . 0.40 549,000 OIIIIIMIIb.: m1..011V..I L.n.. M.:v.N-.01, C.PN r" - U."WP foom MM3 JEO STATE TYPE OF CONSTRUCTION PROJECT LIMITS STATE FUNC. CLASS. FUNCTIONAL I. AIpNT OF WAY JUSSIFICATION L GRADE ANO 6AAw i PAVE EI AATra"WINYON a IIECONSTAWTIM 06 M UM COMICTOA EI MA" 0TAWNR. OF OR. i=VAC NtIIO ET IN" 9 LAL 1. WO""wOENINO Tau L EIWAGE AEETOWTIM 10 NEE ALMTERU EYRON 1. EwoOEOA"VGITONLY I0-WTEAUCTIMIJOIOA/0 I, IAANW"GOLu CTM I1. EIONTwa EYETDU IE NNNC1AL EwVIOE ttrAEET IS WtCEL/ANEOy inY(W STREET CONSTRUCTION PROGRAM For July 1, 191-6 To June 30,19-21— R.U.T. a SHEET 3 _ o. 3 Pop. Ij=.,km ' 01 YwT Prow= CITY - - Iowa City. Iowa Pop. 6.066 i Qvw IAS p" ProaruR COUNTY Johnson FAI ' PROD. NO. STREET NAME PROJECT LIMITS STATE FUNC. CLASS. EXISTING tURfACE TYPE OF CONBTR. PROJECT LENOTN (MILES) TOTAL- ESTIMATED COST (DOLLARS) FROM TO 90 23 Scott Blvd. Court Street Rochester Avenue 10 Gravel 3, 2 $ 0.95 =1,130,000 91 24 Nelrose Avenue Byington Road Hart Bridge Rail 11 Asphalt 4 0.43 328,000 G,ttloulbn: WNII.011kr el Luu. Nr: YWor,Gq CoPG PNE•GO,kt PNnnw ECONOMIC DEVELOPMENT REVOLVING LOAN FUND I wish to take this time to ask that you positively consider the proposal submitted by First Capital Development Inc., pertaining to the Economic Development Revolving Loan Fund. Realizing that Iowa City is presently experiencing a population growth, I feel that it is in the best interest 04 our community, that this proposal receive a high recommendation from the Iowa City Council. Since Iowa City is not eligible for the $,tatg Economic Development Set-Aside program, I feel we should* establish our own... with Community Development Block Grant funding. The state's eligibility requirements can be effectively used as a guideline; that 51% of permanent jobs created be available to,low and moderate income persons that one permanent job be created or retained for every $15,000.00 Of COBS funds awarded... that the effective interest rate of the total loan package be SO% of the prime interest rate... that 10% of the total project amount be in the form of private equity... and at least one public hearing be conducted prior to submission of an application. Enforcement of the federal HUD policies should be relatively easy, since the Iowa City Council would be the governing body in control of this particular program. To these stipulations I would personally like to see that another 650,000.00 of annual CDBG funding be added to this program, with the understanding that this program will be re-evaluated after a five year period. The additional funding I.feel, will keep this program solvent, while waiting for the Cepayment of any previous loans, and could possibly be an opportunity to get other venders and servicers to locate in this city's industrial park. Understanding that trends run in cycles, one can't help but notice that several major industries around the country are reverting back to sub-assembly plants. Iowa City must initiate its own capitol development program as a means for providing incentive to said industries. A prime example of these statements, is Rockwell Collins of Cedar Rapids plans to construct a plant in the Coralville industrial park, which will manufacture high- tech radar systems for aerospace programs in this country. The time is now. In an international community like Iowa City, a strong job7market is definately needed. A strong job market is the basis for a healthy economy. And a healthy economy will provide a broader tax base, which we also need. If you are current with on-going issues in the city, you may remember that the city is considering raising user fees for certain services and activities in Iowa City (bus fare, pool fees, park fees, etc.). This will occur mainly because we have a small tax base from which the city can draw revenues. It is small wonder to me why an individual will come to the Iowa City community, student or other, and decide to stay. Since everyone cannot work for the University of Iowa, we must exhaust all attempts to bring new employment and industry to our area. The revolving loan fund is but one alternative. If we wait to long in deciding on a plan, hindsight will obviously be 20/.0. Reginald Williams, Member Committee on Community Needs (Read at the formal Council meeting of October 22, 1985) /99/ The Honorable John McDonald Mayor of Iowa City Civic Center 410 East Washington Street Iowa City, Iowa 52240 Dear Mayor McDonald: United States Department of State Washington, D.C. 20520 RECEIVEOOCT 21 1985 October 17, 1985 I am replying further to your letter to President Reagan Supporting New York Mayor Koch's views on D.S. policy toward South Africa. AS You Mayor of State for Koch tAfrican Affairs Chester e the President on July 30. Crocker has replied directly to Mayor Koch, and I would like to respond similarly. There is no debate within the Administration, nor across the American political spectrum, about the evils of apartheid. inalienableThe Practice of cm a denial of the rightsofcitizenshirouh p, and ithe tdisregard for due process of law are affronts to our national conscience. our national debate should be on how to help end apartheid; to examine'what does and does not work. This Administration firmly believes that if we are to con- tinue to be a force for peaceful change in South Africa, we must stay involved. As Secretary Shultz has said, we will ag- gressively support those who have committed themselves to pro- moting change and justice. To walk away from the region at this critical stage would be a betrayal of those who are working for a negotiated settlement and a counsel of despair. The D.S. firms doing business in South Africa are a power- ful force for peaceful change. These firms have spent over $114 million on improvements in community conditions for non- white employees over the past six years. American firms are also working with black labor unions which promise to play an increasing role in the struggle for economic, social, and poli- tical equality. Such enlightened actions are an example for other firms in South Africa, and have indisputably Served as a catalyst for positive change. z Due to recent events in South Africa, and to send a clear signal about the Administration's position, on September 9 President Reagan announced new measures which will be taken in addition to the existing U.S. restrictions on contact with the South African Government. Punitive sanctions, which seek to disrupt South Africa's economy, will only worsen the problems black South Africans and the neighboring states of southern Africa face. Nor will they strengthen our hand in urging an end to apartheid. For this reason, the Administration is opposed to additional punitive economic sanctions such as those Mayor Koch mentioned. Again, we appreciate knowing your views on this important subject, and hope you will be able to support our efforts to and South Africa's apartheid. Sincerely, Jayne 8. Plank Director, Intergovernmental Affairs Office of Legislative and Intergovernmental Affairs /99z t 227 South Johnson Street Iowa city IA 52240 RECEIVED OCT 23)9@5 (o October 15, 1985 TO THE EDITOR: VY I feel assaulted each time I see an unlighted bicycle whizzing past at night; assaulted not by intention, but by the gross and needless negligence of the cyclist. If my vehicle strikes, smashes, spatters an illegally unlighted cYalist, the court will most likely exonerate me. Society might forgive me. The cyclists parents, brothers, sisters, children may eventually acquit me in their private courts of grief. But I do not believe I will ever shed the memory or slip away from the burden of feeling that I might somehow have helped avoid that instant of slaughter -- perhaps by urging better enforcement of cycle lave in Iowa City. If a child of mine ever dares ride an unsighted cycle at night, I will insist on 90 days of no cycling. Cyclists are not responsible only unto themselvesi they have the potential of killing the drivers who reflexly attempt to avoid striking the cycle. Sow many of us have knelt in an intersection, first on the scene, and cradled the head of a moaning victim, praying for the immediate arrival of a doctor, a medic, a patrolman -- anybody, to take from us the awesome responsibility for the bleeding face beneath our own an the glass -glittering asphalt? Can it be that the public or the courts do not adequately give back-up to the patrolman who hauls in a cyclist for running red lights or failing to yield or scattering pedestrians on sidewalks or failing to have adequate headlight and reflectors? Do we make that patrolman feel silly, trivial, nit-picking? Or do we commend and offer to assist her or him? Friends, these are our kids, and their friends, who are out there, invisibly challenging the fates. If they are scofflaws on cycles, how will they behave behind the accelerators of the muscle cars? more (if you can stand it) /99.3 -2 - As Z understand it, citizens can under ordinance in some communities be sworn in as peace officers with limited authority and liability such as for monitoring parking meters, etc. What about some sort Of "Bicycle Safety Brigade" of peace officers, with authority to stop, cite, and detain an illegal cyclist pending arrival of a fully -sworn officer? An ordinance encouraging summary confiscation Of the cycle, pending hearing, would in and of itself be a powerful deterrent — if enforced. Enraged cyclists reading this — please do not get me wrong. I am a strong supporter of cycling and cyclists. Live ones. This would be a better city and better world of we had ten times the - cyclists and one-hundredth the motorized vehicles. But motor -free does not mean responsibility -free, neither by day nor by night. Is there a PTO or councilperson interested in follow-up of this idea? Or perhaps a frustrated police officer? One parent? A cyclist association? / Jan WilliamsV vvJJ��//'''��'` � ial Rockwell Williams/�.,( � �...- 227 South Johnson Street Iowa City IA 52240 (319) 354-3405 cci city Council City Manager j Chief of Police District -wide no /993 i i i i Hawkeye Division March of Dimes City cameil Civic center 410 E. Washington lava City, lava 52240 Dear Canmci]. Herber: RECEIVED OCT 231985 410 Guaranty Bank Building Cedar Rapids, Iowa 52401 (319)366-4371 October 22, 1965 The March of Dimes Birth Defects Foundation is in the baairms of arresting birth defects. 7.b cattirnte in their fight the Henle of Diwill mes further thsir efforts. arresting 1-1 e' Politicians and celebrities to The Maxct of Dimes Annual Jail i Bad will be held 1buetter 13 and 14 at the Old Capitol Center flan 9:00 a.m. to 6:00 p.m. on both Clays. Baix19 a local politician and businessmen we feel that your participation would be beneficial to you and the March of Dimes. You would receive. the Personal satisfaction of helping in the fight against the fl child health problem of birth defects and the March of Dimes would receive finds to Continua their efforts. What is a Jail s Bad? All tlaoee who participate will be "arrertad", taken to a mock jail can when they will mise their bail by calling friends and co-warkers for pledges. No one will spend moa^ I than an hour in "jail" and each arrestee will sdudule an "arrest" time convenient for then. This Prmdses to be a "fiat" raising activity for all and we hope you will be able tO give an hams of your time to share in our cause. Our office will contact you within a few days for your us in Cts fight against birth defects. decision. We hope you'll join Sincerely, Debbie K. (Peen Coordinator of Chapter Services cc: Tata Di& --)m Clemons Etdahl Bill Attbrisco TAM Baker George Strait Ernest Zuber Benton • lows • Johnson • Jones " Keokuk " Unn • Washington MINUTES OF STAFF MEETING October 2, 1985 Referrals from the informal meeting were distributed to the staff for review and discussion (copy attached). Items for the agenda of October 8 will include: Set public hearing on an amendment to the Historic Preservation Ordinance to enable local review of nominations of local properties Set public hearing for October 22 on an ordinance amending the river regulations Public hearing on an ordinance regarding Melrose Lake Apartments Ordinance vacating a portion of Peterson Street (first consideration) Public hearing on an ordinance amending the tax abatement provisions Resolution regarding use of 1985 CDBG funds for purchase of a van Resolution on street naming policy Appointments to Riverfront Commission and Resources Conservation Commission Resolution an an agreement with Shive-Hattery for sanitary landfill leachate lift station Two resolutions on Spruce Street drainage project Resolution regarding the proposed joint swimming pool/recreation facility project The Assistant City Manager reminded the staff of the Council Candidates' Workshop to be held on Thursday evening, October 3. The agenda for the meeting will be basically the same as other years, and will begin at 7:30 P.M. The City Manager led a discussion about the budget problems in order to give the staff a sense of where we are going and hot it relates to the individual department budget. He advised that the highest priority is to stabilize the budget situation so that by the end of the year we are in a position that will carry us through the first quarter of the now year. Outside circumstances keep coming up that we cannot plan on. This will have to be taken into account as we work on the budget. The City Manager mentioned a number of projects that will influence the departments' budgets: * The wastewater treatment plant has implications for all departments. * The Civic Center expansion - we will be working out an agreement with Hansen Lind Meyer * Risk management is a major consideration for all. We will be putting together a coordinating staff committee to look at risk management, both short and long term. The committee will con- sist of personnel from Legal, Finance, City Manager's office and other departments. This committee will consider the whole question of minimizing risk. * The issue of computer upgrade and personal computers - departments will be coming together with Finance Department to work together to purchase personal computers. They will discuss priorities and how programs will be implemented. /w Minutes of Staff Meeting October 2, 1985 Page 2 * There are two priorities in Recreation: (1) the joint project with the School Oistrict and (2) the issue of what we aro going to do for a large field for team sports. The City Manager added that the chance of additional personnel in the budget is remote. The City Council will have to look at a broad based tax and what we will do in the long term. By beginning now, we have time to deal with our problems. Some considerations will be: property tax, fees and charges, local option tax. Comments were received from the staff and briefly discussed. Prepared by: Lorraine Saeger 199.7 ' I I i 1 � i i i i 1 i I i i i ' a i i i i Ii f i L) Inf DATE October October 1 W mSi �:2 az Benton and Informal Ay Mud in Stre MINUTES OF STAFF MEETING October 9, 1985 Referrals from the informal and formal staff meetings were distributed to the staff for review and discussion (copy attached). The staff was reminded of the policy for furnishing information to Council candidates. Inquiries from candidates are to be referred to the City Manager. If written information is requested, furnish sufficient copies to be given to all candidates. This is to assure that each candidata receives identical information. The Assistant City Manager distributed a memo which lists the items furnished to the candidates at the League of Women Voters' Workshop. The City Manager reminded the staff of today's deadline for submitting information on budget cuts for each department. The City Manager informed the staff that Kevin O'Malley has been working on a procedure to acquire microcomputers. A committee will be established which will include department heads. Each department will be asked to furnish information on how they will use microcomputers. Based on that, the committee will determine the highest priority and which will provide the greatest returns. This will be a competitive process because of the fact that funds are lacking to provide microcomputers to everyone. The department heads were reminded of the special Council meeting on October 16 for the bond issue. Prepared by: Lorraine Saeger /995 lnrormal Col DATE: octo—�� �w az SL Spruce Stree Gas/Electric YiII1"s OPDI Special Counc Clear Creak D IRS Policy Traffic Signa. and Sunset Virginia Drivc i y. Reguiar Council Meeting i DATE. October 8, 1985 PENDING COUNCIL ITEMS WW SUBJECT aW- RE f ��� ? !� az To oue��' COMMENTS/STATUS gooks to -8 Human Relat ns Send each Councilmember a copy of How to Take Care of Yourself. ' f! Peterson Street R.O.W. 10-8 P&PD/Legal rey City calculated Imes not contacts 1 -p6PD and Legal review land disposal ' process and provide o inion to Council ace appropr a s M on Agen a o special meeting on October 16. Staff contact Hr. price. Herschberger re. j R.C.C. 10-8 Lorraine Readvertise for applications. r i Urban Environment Ad Hoc10-8 p6pp Committee Prepare amendment for Council to add j one representative member from Parks and Rec Commission and to make Chambe Cliff Apartments Co c ese ati e a vot n 10-8 Police member. Check parking on public R.O.W. (1n apron of driveway) which obscures Dubuque Street. I i lam^ v\ MINUTES OF STAFF MEETING October 16, 1985 Referrals from the informal Council meeting were distributed to the staff for review and discussion (copy attached). Items for the agenda of October 22 will include: Disbursements for the month of September 1985 Resolution for parking bonds Resolution for G.O. bonds Resolution giving an employee a one -day suspension Set public hearing on rezoning Owens Brush property Set public hearing on Research Development Park Zone ordinance Set public hearing on Neighborhood Open Space Plan Public hearing on historic places ordinance Public hearing on ordinance to issue temporary certificate of occupancy Final consideration of Peterson Street vacation ordinance Public hearing on resolution to convey vacated Peterson Street Resolution authorizing sale of vacated Peterson Street Resolution on Vista Park Village Fist consideration of Melrose Lake ordinance Resolution amending membership of Urban Environment Ad Hoc Committee Public hearing on river regulations Appointments to Senior Center Commission and Resources Conservation Commission Resolution authorizing agreement with IDOT for repaving of Dubuque Street Resolution authorizing agreement for HUD/SBA technical assistance for local economic development Second reading of ordinance regarding parking in parks Resolution accepting work on Camp Cardinal Road Bridge The City Manager reminded the staff that copies of the agenda will be sent to the Council candidates. Three extra copies will be needed of any items which are preprinted. The City Manager advised the staff that the City Attorney is recommending a change in the procedure with regard to employee discipline. Notices are to be sent to the City Council on suspensions, and employee numbers will be used rather than names. The employee has the right to appear before the Council to appeal the action. /99s Minutes of Staff Meeting October 16, 1985 The City Manager advised that additional news had been received about the Fair Labor Standards Act. It appears that Congress will delay enforcement until April next year. Most of the problems may be resolved by the legis- lators. The City will not have to confront the issues immediately. The Assistant City Manager mentioned an article regarding sexual•herrassment which had been furnished to the staff by the Human Relations Oirector. He encouraged everyone to review it. Prepared by: Lorraine Saeger /99s Informal Council Meeting DATE. (Irtahe� w fi85 PENDING COUNCIL ITEMS �W ZSUBJECT 8 2 RE TERR ir oue�w° COMMENTS/STATUS Cost of Emergencies � 10-15 Legal Review liability for hazardous substance spills and other ewergenc Mho is liable for costs? Comparison of Benefits Check life insurance at U of I for 0 3-15 Human Rela ions administrative for U of I and City - whies.t Also LTD Y what Is benefits of confidentials at U fof I vs City. Does U of I offer tuition assistance? Airport 10-15 Airport Update for Council on land acquisitic and runway project. Peterson Street a wou y s cos o pav ng e 10-15 pgpp Would City have required other developer to pave entire frontage along Shamrock Place? .r MINUTES OF STAFF MEETING October 23, 1985 Referrals from the informal and formal Council meetings were distributed for review and discussion (copy attached). The City Manager advised that he and the Finance Director have been working on the current budget and next year's. He noted that unless there should be some occurrence of which we are not aware, no expanded programs or additional personnel will be in the budget nor will there be any new major increases in capital improvement projects. He added that the staff should still list requests for expanded service levels. The City Manager related that he had reviewed the memoranda from the staff regarding budget cuts and some were very helpful. However, they will not solve the problem for the budget this year. The Finance Oepartment will be working with some of the departments, specifically on some service areas which have been identified where we have questioned how much flexibility we have in seeking out additional cuts. The City Manager asked each of the department heads to furnish additional information on the budget - what would have to be done to bring about either a 2f percent reduction in expenditures or a 5 percent 1n the current expendi- tures by the end of the fiscal year. This is just for the general fund operations and for transit. This information is due no later than Monday morning. The staff is to indicate what these reductions will do to the current level of service. The staff was advised that the Transit Study will be going to the City Council the week of November 11. We will also have a memorandum that describes what has been accomplished so far in trying to bring the budget in line for this fiscal year, what we see as alternatives for the Council, what actions it has to take, and what are the consequences of those actions. We will continue to look at the question of the Civic Center building and microcomputers. Pre &red by: � �� Lorraine Saeger /99s ■ Informa DATE : October 21. w z SU. PDH Subdivisions Mobilo Vendor S.E. and Var1 Airport and L Plaza Improve Larry Baker - Requl: DATE. October 22. w Iz Sl R.C.C. Parking Regi North Oubuqi Project Employee OI: T W TH F with S X s Court-(Chaibors) LOAM -Staff Mtg. Court (Members) ' (Conf Room) 3PM-Police 3:30PM-Meeting of Board/Comm Chair 6 Fire Mallnaao Teak with Council 6:30PM-Informal Force (Conf Rm) (Public Library) Council (Chamber ) 4:30PM-0201gn 7:30PM-Formal P&Z 7:30PM-Informal Review (pub 41b)' (Chambers) P&Z (Senior Ctr) 7:30PH-Riverfront Carom (Public Lib) to 11 1y �B:3UAN-Housing "( peels Board /33 1OAM-Staff Mtg. (Conf Room) / BAM-Mayytetrate ((PPuublic Library) 3PM-Senior Center Court Ch ) ( embers II AH-Houeing Comm (Public Library) Comm (Senior Comm (Senior Ctr) of 1:30PM-Meeting r Parcel 64-1A e'^ 4PM-Urban Environ Ad Hoo Comnitt22 Adjustment (Ch 7PM-Parke i Roc:3OPM-Airport COM with D.Zuchelli (Chambers) i (Rea Center, A) MM(Htstorlc (Transit Facility 6:30PH-Informal Council (Chambers preservation ii (p (Public Library) l9 10AH-Staff Mtg. ZU Bpi Mag tratte Court IChembere) BAM-Broadband Telecommunication (Cont Roam). SAM-MegiOtrate Comm (Chambers) Court (Chambers) Council (Chamb) 3:30PH-CCN (Public i 7:30PH-Informal Library, Rm B) 4PM-Library Board P&Z (Senior Ctr) 7:30PH-Council (Public Library) (Chambers) 7:30PM-Formal PSZ (Chambers) BAH -Magistrate Z6 MAN r -Staff Meatin Court (Chambers) (CO nf Roan) 2:30PM-Council Goal Setting Mtg 6:30PM-Informal / (fllghlender Innl 7C3ow Council (Chambers (Sr Cut a S X s City of Iowa City MEMORANDUM = DATE: November 1, 1985 TO: City Council FROM: City Manager RE: Material in Friday's Packet Informal agendas and meeting schedule. Memorandum from the City Manager regarding Dubuque Street Parking Ramp. Memorandum from the Assistant City Manager regarding meeting with League of Iowa Municipalities Representative Memorandum from the Department of Planning and Program Development regard- ing application fees, Board of Adjustment and Planning and Zoning Actions. Iowa City Transit Study, Executive Summary. Memoranda from the Department of Public Works: a. Dubuque Street Improvement Project - Iowa Avenue to Park Road b. Traffic Studies for First Avenue/Rochester Memorandum from the City Attorney with attached article regarding risk management. Memorandum from the City Clerk regarding Class C Beer/Sunday Sales/ Conditional Approval. Copy of letter from the Chairperson of the Broadband Telecommunications Commission to Heritage Cablevision regarding additional lighting in the Council Chambers. Minutes of Staff Meeting of October 30, 1985. Article: City Managers Hear the Lesson of the Leopard I City of Iowa City MEMORANDUM DATE: November 1, 1985 TO: City Council FROM: City Manager RE: Informal Agendas and Meeting Schedule November 4 1985 Monday 6:30 - 8:00 P.M. Council Chambers 6:30 P.M. - Special Council Meeting - Separate Agenda Posted 6:45 P.M. - League of Iowa Municipalities Policies and Resolutions 7:15 P.M. - Transit Study - Executive Summary 7:30 P.M. - Council time, Council committee reports November 5 1985 Tuesday Regular Council Meeting Canceled - City Elections November 7 1985 Thursday 3:30 P.M. - City Council Meeting with Chairpersons of Boards and Commissions - Iowa City Public Library, Room A 6:00 P.M. - Dinner at Givonni's November 11 1985 Monday VETERANS' DAY - CITY OFFICES CLOSED November 12 1985 Tuesday 6:30 - 8:30 P.M. Council Chambers 6:30 P.M. - Special Council Meeting 1:30 P.M. - Iowa City Transit System Study 8:15 P.M. - Council time, Council committee reports November 15 1985 Friday 1:30 - 4:00 P.M. Council Chambers 1:30 P.M. - Meet with Mr. Don Zuchelli regarding marketing report on Parcel 64-1A November 16 1985 Monday 6:30 - 8:30 P.M. Council Chambers 6:30 P.M. - Informal Council Meeting - Agenda Pending November 19 1985 Tuesday 7:30 P.M. - Regular Council Meeting - Council Chambers Y , 1197 City Council November 1, 1985 Page 2 November 25, 1985 Monday 2:30 - 7:00 P.M. Highlander Inn - Gold Room 2:30 P.M. - City Council Goal Setting for Fiscal Year 1987 6:00 P.M. - i Dinner November 26, 1985 Tuesday 6:30 - 8:30 P.M. Council Chambers 6:30 P.M. - Informal Council Meeting - Agenda Pending November 28, 1985 Thursday THANKSGIVING DAY - CITY OFFICES CLOSED November 29, 1985 Friday HOLIDAY - CITY OFFICES CLOSED PENDING LIST Priority B: Meeting with Library Board re. Revenue Sources (December 2, 1985) Meeting with Airport Commission re. Revenue Sources (November 26, 1985) Leasing of Airport Land for Commercial Use City Administrative Procedures (November 1985) Kirkwood/Dodge Signalization and Traffic Patterns Coralville Milldam Project (November 1985) Sidewalk Cafes (November 1985) Newspaper Vending Machines (November 1985) Stormwater Management Ordinance Review Abandoned Vehicle Ordinance Evaluation Appointments to Resources Conservation Commission, Board of Adjustment, Board of Examiners of Plumbers, Human Rights Commission and Parks and Recreation Commission (November 19, 1985) / 99G ■ City of Iowa City MEMORANDUM Date: November. 1, 1985 To: City Council From: City Manager Re: Ramp B'Addition Erection of the precast beams and columns for Ramp B addition is scheduled to occur yet this fall during the Thanksgiving and Christmas shopping season. Delaying the erection of the precast until spring would free up approximately 100 parking stalls for use during the upcoming Christmas shopping season, and it would further eliminate the blocking of a substan- tial portion of the surrounding streets during that time to accommodate the large crane used to lift the precast sections. The following conditions and additional costs would be included in the change order required with regard to this project. A. Payment by the City for the precast material stored at precast plant site in the Precast suppliernt of to supply 5an96insurance certificath no e retainage being stored material and a damagedmaterialtteplacement castAsudetailedtaBill of pSale imustint for supplied along with a Bailment Agreement approved by the City legal Department. B. Progress will continue on stair towers this fall. C. Area along Burlington Street where barricades would be removed would be accepted by the City, i.e. site work, landscaping, etc. Also accept deck waterproofing. D. Additional cost to be paid by City. 1. Removal and replacement of barricades at Burlington Street, storage area north of ramp and third and fourth floor and addi— tional floor protection at the northwest stair tower. Additional cost not to exceed $ 2,500.00 2. Umbrella insurance policy premium extension until June 1, 1986. Additional cost not to exceed $ 1,500.00 3. Increase in transportation costs of precast material due to wage negotiations with union before spring. Additional cost not to exceed $ 4,500.00 /99'f I. I I ' I y� 1 2 i 4. Provide additional protection of top level between grids 9B-9C and all All - B1I. Enclose top of columns to protect public. Additional cost not to exceed $ 3,050.00 Total additional cost not to exceed $11,500.00 Additional cost items under item "0" would be billed on a time and material basis with specified overhead fee included and may be less than the not to exceed amounts It should be noted that there was not included in the budget for this project the additional cost for "winter" construction which would include special protection measures from winter weather conditions. In addition, if there is any down time during setting of the precast sections due to adverse winter weather, this would result in additional cost to the City of approximately $1,000 per day. Further, if weather does not permit completion of the setting of the precast sections, the cost of again transporting the crane to the site in the spring would be substantial. Finally, there will be sufficient time in the spring to set the precast i sections before weather will permit pouring of the decks. Thus, final completion will not be delayed. I will direct that the above-described course of action be initiated j. immediately unless Council raises objections at your informal meeting on November 4, 1985. bdw/sp I I cc: Chuck Schmadeke Frank Farmer Joe Fowler John Lundell i II ' t ; i I I I i f f ! I i � I { I I i I /99� City of Iowa City MEMORANDUM Date: November 1, 1985 To: City Council From: Assistant City Manager Re: Meeting with Iowa League of Municipalities Representative Mr. Roger Nowadzky, Legislative Counsel for the League of Iowa Municipali- ties, recently contacted me requesting that time be scheduled for him to discuss with the City Council the recently formulated policies and resolutions of the League for the 1987 legislative session. This presen- tation is part of a new program instituted by the League in an effort to communicate more directly with cities' elected representatives on legisla- tive issues and concerns. This presentation has been scheduled for your informal meeting on November 4, 1985. Attached is a copy of the League's Policy Statement and Resolutions for your review. Mr. Nowadzky will be prepared to address any questions or concerns Council members may have regarding League policies and upcoming legislative issues. bdw5/5 Attachment cc: City Manager I LEAGUE OF IOWA MUNICIPALITIES LEGISLATIVE POLICY STATEMENT 1986 The League of Iowa MmicipaZitiee presents this statement of policy as an expression of the needs of the more than two million Iowans living in municipalities. This statement of legislative policy represents the philosophy of efficient and cost-effective government in which citizens and public officiaZa share the concern and responsibility of providing necessary and adequate public services at a reasonable coat. Underlying this policy is considerable municipal experience with decreasing federal aid, erosion of tax bases, instability in state appro- priations, mandated personnel policies and limitations on an ability to mise revenue. Falling revenues combined with increasing coats make it extremely difficult for cities to fulfill their traditional role of providing the basic structures for economic development such as streets, bridges, sewers, water systems and transit. City government should have a major role in shaping local economic development. Local residents, not some other level of government, should determine the nature and level of such'development, the types and amounts of taxes it levies, the land uses it allows, and the way it deals with its employees. 1. HOME RULE Constitutional home rule provisions which guarantee Iowans that city government has the authority to develop and Implement local solu- tions to local problems must be more strictly observed by the legislature. Lo- cal rights of self-determination should Include appropriate fiscal flexibility. 2. LEGISLATIVE MANDATES. In 1983 the Iowa General Assembly enacted legis- lation requiring a fiscal note be attached to legislation that mandated costs on local government. This statute is only the first step in developing a fair legis- lative mandates policy for this state. The legislature should: a. enact legislation requiring state reimbursement for costs associated with state mandates Imposed on titles, b. make certain that existing reimbursement programs are fully funded, and c. avoid mandating such Inequities as differing retirement benefit and contribution rates among public retirement systems. 3. CITY FINANCE The legislature should promote strong local government with sound financial policies that allow cities to determine the most efficient means of providing the services demanded by the public by: a. expanding such presently funded state appropriations as liquor profits, transit, municipal assistance and wastewater treatment matching funds; b. encouraging the timely payment of property taxes with increased pen- alties on tax delinquencies; c. examining the propriety of all present property tax exemptions; and d. providing both small and large cities the opportunity to equitably parti- cipate In state -funded programs. 1999 -z- 4. LAND USE The legislature should recognize the public need for meaning- ful land -use policies by making certain that present and future state laws en- courage wise land -use decision and provide cities with the necessary authority to Implement efficient land -use controls. S. TRANSPORTATION. The development and maintenance of our transportation system is essential to encouraging and expanding economic development in our cities. The legislature should make certain that: a. the Integrity of the road use tax fund, which maintains our road and street system, remains Intact providing adequate and equitably distri- buted revenue. State funding needs should not disrupt the purpose or continuity of the road use tax fund; b. both urban and rural transit programs are assisted by state funding In a manner that allows for Inflation, growth, and local needs In the allo- cation formula; and c. the integrity of all other transportation modes Including rail, air and water systems is preserved and strengthened. g. PUBLIC SAFETY. The legislature should recognize that public safety Is one of the charges of local authorities who are responsible for its financing and delivlry In the overall framework of public services offered by the city to Its residents. The legislature must insure that local law enforcement oversight is maintained by local elected officials rather than appointed or state authori- ties, and that no unnecessary or inappropriate state regulations or mandates are Imposed. 7. CIVIL SERVICE The present Iowa Code provisions for city civil service are outdated and In a number of instances not consistent or conflicting with other provisions of the Iowa Code. The legislature should revise or eliminate those inconsistencies, conflicts and antiquated provisions to allow cities the flexibility to adopt modern personnel practices. & EMPLOYMENT. Cities alone lack the fiscal resources to stimulate the economy and create Jobs for their citizens If economic development is to be achieved and our cities strengthened, a partnership of all levels of government with the private sector must be undertaken. Training programs and activities underway must be made responsive to current needs. 9. PUBLIC LIABILITY. The legislature should assure that legal liability on city responsibilities does not impair the provision of necessary services to the public. /999 LEAGUE OF IOWA MUNICIPALITIES Resolution No. 1 REGIONAL COORDINATING COUNCIL BOUNDARIES WHEREAS the Iowa General Assembly has authorizeda state lottery which will raise revenue to be used to encourage economic development;. and WHEREAS the lottery legislation provides for a "Community Economic Betterment" account. to deliver economic development incentives through a ,. system of newly created regional coordinating councils; and WHEREAS regional coordinating councils were formed along area college boundaries which overlapped some and divided other units of local government creating a difficulty in coordination; and WHEREAS regional planning commissions and councils of government contain boundaries that are consistent with complete. city and county boundaries; and WHEREAS the League of Iowa MuniclpalIties recognizes the need for titles to work cooperatively with other governmental units and associations to i foster economic development: Therefore be it j RESOLVED, that the Iowa General Assembly amend the lottery legislation I ' to allow the boundaries of the regional coordinating councils to be consistent withthe boundaries of the regional planning commissions and councils of govern- ments. /999 i LEAGUE OF IOWA MUNICIPALITIES Resolution No. 2 SELF-INSURANCE AND EXPOSURE TO LIABILITY WHEREAS the cost of premiums to Insure city government for tort liability claims has risen dramatically; and WHEREAS the cost of premiums fol -tort liability Insurance and taxes levied . to satisfy a Judgment or settlement of.a municipal tort claim are not presently subject to the tax levy limits of the Iowa Code; and WHEREAS cities can save on Insurance premiums by adopting self- insurance programs for which the tax dollars saved would be outside the- levy limits,of the Code; and WHEREAS,. in order to achieve these -savings, cities Incur the legal defense costs which. would have been paid. by Insurance premiums and incur other administrative expenses; and WHEREAS, since the anticipated savings from self-insurance relate to funds which would have been outside the limits of the Code,. the costs Incurred In these savings should be outside the levy limits of the Code: Therefore be it RESOLVED, that the Code of Iowa should be amended to provide authority for cities, to certify taxes not subject to the general- fund- levy limitation which may be used' to pay the costs of self-insurance programs, Including but not limited to the Investigation and defense of claims and the costs of administer - Ing. and managing these self-insurance programs; and be It RESOLVED further, that the legislature should take the necessary action to impose reasonable limits on governmental exposure to legal liability. I F LEAGUE OF IOWA MUNICIPALITIES Resolution No. 3 PUBLIC EMPLOYMENT COLLECTIVE BARGAINING WHEREAS Chapter 20 of the Iowa Code concerning public employment collective bargaining, Including Section 20.9 setting out the scope of public employment contract negotiations, is a delicate balance between the rights of the public represented by the public employer and the rights of public employees; and WHEREAS this delicate balance has resulted in the.successful operation and Implementation of the chapter since its inception in 1974; and WHEREAS in recent•years there has been a threat to this delicate balance by attempts In the Iowa General Assembly to amend the chapter to increase the mandatory number of items that must be negotiated by public employees and. employers; and WHEREAS mandating additional subjects to be resolved In collective bargaining will result in less efficient and more costly governmental operations: Therefore be it RESOLVED, that the legislature resist any further attempt to expand j the scope of the subjects of mandatory public employment collective bar- gaining negotiations and resist any attempt to limit the present rights of public employers. IF - LEAGUE OF IOWA MUNICIPALITIES Resolution No. 4 INCREMENTAL PROPERTY TAX FOR JOB TRAINING WHEREAS the use of tax Increment financing by area schools to pro ' vide all or part of program costs to fund job training programs for small businesses as well as new and expanding. industry has been authorized; and WHEREAS this type of financing is a highly specialized economic development tool which affects the future property tax base and the sub- sequent governmental. services supported by property tax revenues; and WHEREAS the effect of using such a financing tool will have an Impact. on taxpayers Inside and outside of a proposed tax Increment district; and WHEREAS the use of such a financing tool should be fully explained to the public before the area schools' approval of its. establishment; and WHEREAS the use of such financing tools by any other jurisdiction requires public hearings and the passage of ordinances which more fully Informs the public about the tax consequences of such action; and WHEREAS present law does not require such public disclosures by area schools prior to establishment of the district: Therefore be it RESOLVED, that the Iowa General Assembly require area schools to conduct public hearings, provide notice of such hearings in newspapers of general circulation, and file notice of Intended action with affected poli- tical jurisdictions prior to Implementing the tax proposal. 1999 LEAGUE OF IOWA MUNICIPALITIES Resolution No. 5 HEART AND LUNG DISEASE PRESUMPTION i - I i I I WHEREAS state law makes adequate provision for compensating workers and their dependents for work-related injuries and diseases; and i WHEREAS Iowa law provides that active -duty members of city policemen or firemen retirement systems developing a heart or lung disease are presumed to have contracted the disease In the course of their. work without having to i prove It Is work related; and WHEREAS no other Iowa employee is presumed to have contracted such a disease on the job without showing how the work caused the: disease, and WHEREAS this heart or lung disease presumption for such employees is an unfair provision of compensation of work-related Injuries and'. diseases:. Therefore be it RESOLVED; that the lowa'General Assembly repeal the presumption I relating to heart or lung disease in Chapter 411 of the Iowa Code. A F LEAGUE OF IOWA MUNICIPALITIES Resolution No. 6 MAJORITY VOTE ON G.O. BONDS I I WHEREAS Iowa law requires general obligation bonds Issued for j general purposes to be approved by at least sixty percent of the voters In an election; and i WHEREAS• a majority vote of the public is used as a valid measure - of public will In all other public elections; and WHEREAS the continuation of Iowa's sixty percent. requirement Is unfair to the- majority of the general public Therefore be It RESOLVED, that the 71st General Assembly replace.thls provision with a law that will allow a majority of the public voting on the Issue to authorize the Issuance of a general obligation bond for general. purposes. I I I, I i IM LEAGUE OF IOWA MUNICIPALITIES Resolution No. 7 MANDATORY.MILITARY LEAVE OF ABSENCE WHEREAS Section 29A.28 of the Code of Iowa mandates a policy under which officers and employees of the state and local governments are granted leaves of absence for military service, including service In the National Guard, %rithout loss of pay during the first thirty days of such leave"; and WHEREAS the Iowa Attorney General has interpreted the phrase "the first thirty days" to mean "working days", not "calendar days", has Interpreted- the nterpretedthe phrase "without loss of pay" to mean "without loss of pay from the state or•local government", not without loss of net pay when combining the military pay with the state or local government pay for the military leave, and has Interpreted the paid military leave to mean "annual" leave; and WHEREAS this Iowa. Code section, in requiring the state or local govern- ment to pay its officer or employee full pay while the officer or employee is earning military pay, is, according to the 1983 Governor's Task Force on Efficiencies and Cost Effectiveness, substantially more generous than those followed by many other public and private employers; and WHEREAS, according to the Task Force, the present thirty -day annual leave is "unusually generous"'and a two-week leave is "generally sufficient to cover the normal 15 -day encampment required annually of Guard and Reserve personnel": Therefore be it RESOLVED, that the legislature amend Section 29A.28 of the Code of Iowa to conform it more closely to typical leave and pay provisions by clari- fying that "without loss of pay" means the employing government body pays the difference between the officer's or employee's military pay and the person's regular compensation from the governmental body, and by reducing the annual leave to ten days from the present thirty days. /9991 r LEAGUE OF IOWA MUNICIPALITIES Resolution No. 8 SALES AND USE TAX ON CITY AND COUNTY RECREATIONAL ACTIVITIES WHEREAS Senate File 395, which was enacted Into law, contains a pro- vision which applies the state sales and use tax to "fees paid to titles and counties for the privilege of participating In any athletic sports"; and WHEREAS the Iowa Department of Revenue has taken a position contrary to the Intent of the statute by defining by rule "sport" and "athletic sport" so broadly as to cause the tax to be applied to other recreational activities that do not constitute "participating in any athletic sports" in the common under- standing of the term; and. WHEREAS cities have provided wholesome and affordable recreational activities to promote the quality of life in the community, not with the purpose of competing against other forms and providers of recreation, and the quality of life In the community affects the local economy via business attraction and retention, and WHEREAS applying the state sales and use tax to such fees paid to a city or county increases the cost of the activity to the participants thus limit - Ing the participation of those who are unemployed or who otherwise can't afford this modest recreational activity; and WHEREAS applying the state sales and use tax to recreational activities provided by a city or county is "double taxation" Insofar as the activity Is already supported at least in part by local property taxes: Therefore be it RESOLVED, that the state sales and use tax on fees paid to titles and counties for the privilege of participating in any athletic sports or recreational activities be eliminated or Its application limited. i i r 1 r � i i II /99'? LEAGUE OF IOWA MUNICIPALITIES Resolution No. 9 FAIR LABOR STANDARDS ACT I WHEREAS the U. S. Supreme Court has overruled Its 1976 decision in National League of Cities v. Usery and decided in Garcia v. San Antonio Metropolitan Transit Authority that state and local governments are bound by the Fair Labor Standards Act•, and WHEREAS the U. S. Department of Labor (DOL) has set the effective date for the application of FLSA to state and local government employees engaged In governmental or transit -related activities as of April 15, 1985; and WHEREAS DOL has announced that it will begin enforcement under FLSA on October 15, 1985 and will seek to impose liability retroactive to April 15, 1985; and WHEREAS DOL Intends to enforce existing FLSA regulations originally promulgated in 1973which did not take effect because of NLC v. Users; and WHEREAS the provisions of the FLSA which apply to state and local i government were Interpreted by DOL in Its 1974 regulations in a manner which i Imposes greater regulatory burdens and costs on cities than the law itself, particularly with respect to police officers and fire fighters; and WHEREAS DOL has authority to revise the FLSA regulations which apply to local government thereby reducing the costs and regulatory burdens of com- pliance with. the FLSA; and WHEREAS cities will be forced to lay off employees, reduce services and/ or Increase taxes under the FLSA; and WHEREAS, while the League of Iowa Municipalities, as a matter of policy, opposes federal Intrusion into matters of fundamental state and local concerns, such as terms and conditions of employment, the problems facing cities under the FLSA call for a solution which Is practical and Immediate: Therefore be It RESOLVED, that the League of Iowa Municipalities urge the Iowa If 99 p. -2- Congressional delegation to take whatever steps are necessary, both adminis- tratively and legislatively, to amend the FLSA which would exempt state and local governments from the Act, or at the very least to: 1) establish a mora- torium. on the application of the Act to local governments; 2) permit the use of "comp time" in lieu of overtime compensationfor those governmental em- ployees; 3) eliminate liquidated damages for non-compliance by local govern- j ments; 4) increase the maximum permissible hours In a work period for police officers or fire fighters to a more realistic level; and 5) exempt all local government volunteers from the FLSA. i • i ;i i i i i I /999 LEAGUE OF IOWA MUNICIPALITIES Resolution No. 10 DEDUCTIBILITY OF STATE AND LOCAL TAXES WHEREAS the provision of the federal Income tax code that allows i taxpayers to deduct their state and local tax obligations Is a fundamental statement of the historic right of state and local governments to raise revenues and of individuals not to be taxed twice on the same Income; and WHEREAS the deductibility provision enhances the ability of local governments to raise revenues,. discourages the migration of businesses and Individuals from one location to another for tax purposes, Increases national productivity by avoiding excessive cumulative federal -state -local Income tax rates, and enhances the autonomy of local government; and. WHEREAS local governments. in Iowa are faced with Increased fiscal responsibility to assume the costs of programs and services heretofore financed by the federal government; and WHEREAS the assumption of these unfunded liabilities coupled with the need to comply with the Fair Labor Standards Act will force many cities to raise taxes; and WHEREAS removing the deductibility provisions from the federal tax law will significantly increase the difficulty of raising. taxes as taxpayers will no longer be permitted to itemize and deduct theme Therefore be It RESOLVED, that the League of Iowa Municipalities meeting this 27th day of September 1985 in annual convention opposes the elimination or reduction In value of the deductibility provision of the Federal Internal Revenue Code; and be It i RESOLVED further, that this resolution be forwarded to the Iowa Con- gressional delegation with accompanying letters urging It to oppose any changes regarding the deductibility of state and local taxes. LEAGUE OF IOWA MUNICIPALITIES Kesoiunon NO. IL MUNICIPAL BONDS WHEREAS a part of the Administration's tax reform proposal would Impose new restrictions on the authority of cities to issue municipal bonds and notes; and WHEREAS these changes would not only eliminate tax-exempt financing for many publicly owned and operated facilities but would also Increase the cost for short-term borrowing to finance ordinary city government operations; and WHEREAS for the first time a number of city general obligation and revenue bonds would lose their tax-exempt status; and WHEREAS the Administration's proposal on municipal bonds would terminate the tax-exempt status on any municipal bond if more than one percent directly or indirectly benefits any person ocher than state and local government,. and WHEREAS the proposal would also impose new restrictions on advance refundings, reporting requirements, and arbitrage; and WHEREAS such changes will seriously Jeopardize local government's ability to finance infrastructure redevelopment, will require unreasonable re- strictions on good money management, and will require higher taxes on local taxpayers: Therefore be it RESOLVED, that the League of Iowa Municipalities at Its meeting in annual convention this 27th day of September 1985 calls upon the Iowa Congres- sional delegation to make every effort to preserve the present tax-exempt status of municipal bonds; and be It RESOLVED further, that this resolution be forwarded with appropriate letters to the Iowa Congressional delegation urging opposition to such changes. i LEAGUE OF IOWA MUNICIPALITIES JResolution No. 12 � I STATE SOLID WASTE TAX i I i WHEREAS the Iowa General Assembly has mandated that a new tax, termed a tonnage fee, be paid at sanitary landfills to provide revenue for { the Department of Water, Air and Waste Management to research, develop and administer groundwater standards; and � t I WHEREAS efforts to identify and discourage groundwater pollution are I commendable, such costs should be equitably funded instead of being borne by �. only a certain portion of the people; and. WHEREAS [here Is no basis to indicate that this state's groundwater dontamination is due solely to the operations of sanitary landfills; and ' t WHEREAS increasing costs paid by people using sanitary landfills will I result In less use of sanitary landfills by people inclined to avoid costs by I I . open burning and unauthorized dumping- Now therefore be it RESOLVED, that the Iowa General Assembly repeal H.F. 750 to protect Iowa's natural resources and abolish an inequitable taxing system or confine the use of the funds generated from this new tax to post closure problems associated with sanitary landfills. i I I j i 7 I i i i I /999 LEAGUE OF IOWA MUNICIPALITIES Resolution No. 13 j ENTERPRISE ZONES WHEREAS the concept of "enterprise zones" has proven to be an effective approach to accomplish business expansion and job development In urban and rural areas, and WHEREAS twenty-five states have enacted legislation designating "enterprise zones" In over 500 local jurisdictions, and WHEREAS there are nearly 200 active zones currently operating in 15 states, and WHEREAS the promotion of tax incentives, regulatory relief and neighborhood development at the federal, state and local level assists in business expansion, and WHEREAS such legislation at the state and federal level could com- plement existing economic development strategies provided such legislation is consistent with local economic development plans and respects the rights of the state and local jurisdictions to apply 'their own taxing, spending and regulatory policies to the "enterprise zones % Now therefore be it RESOLVED, that we endorse the concept of "enterprise zones" as one approach to accomplish these objectives; and be It RESOLVED further, that we urge our state elected representatives and our congressional delegations to co-sponsor and support state and federal enterprise legislation. City of Iowa City MEMORANDUM Date: November 1, 1985 To: City Council From: Karin Franklin, Senior Planneq� Re: Application Fees - Board of Adjustment and Planning & Zoning Actions Attached is a chart dated October 28, 1985, showing the fees charged for various approval processes in other cities in Iowa. (PUD refers to Planned Unit Developments and is comparable to our OPDH - Planned Develop- ment Housing category.) Also included is a survey done by the City of Dubuque in 1982. When the Finance Department introduced the proposal for an increase in fees, members of the Council questioned why the application fee for variances and special exceptions before the Board of Adjustment had been amended to reflect no difference in these two charges whereas currently there is a $125 disparity between them. The existing difference is based on a philosophical difference in the two actions. A variance requires that the applicant show a hardship is imposed on them by the Zoning Ordinance; a special exception may be granted without the showing of hardship. Past Councils and Boards of Adjustment have felt that the avenue of appeal for variances should be easier, i.e. less financially burdensome, since an applicant is presumably already suffering hardship. The reason for requesting that the variance fee be raised to equal the fee for a special exception is to come closer to covering the public cost of processing those cases and to raise revenues. The Council may wish to consider a system in which a portion of the application fee (e.g. $100 if the fee is $200) is refunded if a variance is granted. Presumably the granting of the variances recognizes that hardship exists for the appli- cant and an additional burden should not be placed on them. In those instances where the variance is not granted, no hardship exists and full payment of the fee for the appeal process can be argued as justifiable. Since adoption of the Zoning Ordinance in 1983 with its provisions for special exceptions and with changes in the Board of Adjustment, few variances have been granted. Similarly, very few variances are applied for since the applicants realize that hardship as defined by case law cannot be shown. bdw5/1 a2 00o E ■ CITY Ottumwa Ames Burlington FEE SCHEDULES OF VARIOUS IOWA CITIES PLANNING DEPARTMENTS 10-28-85 APPLICATION FEE Rezoning & PUD's $50 Variances $P5 Special Exceptions $25 Rezonings $100 PUD's $100 + $10/Acre, $300 max. PUD Amendment $25 Variances $50 Special Exceptions $50 Special Uses $60 Home Occupation Permit $50 Planned Commercial District $100 + $10/Acre, $300 max. Planned Industrial District $100 + $10/Acre, $300 max. Site Plan Review (All districts $35 except single & two-family) Conceptual Plat $125 + $5/Lot, $300 max. Administrative Plat (engineering) $125 Final Plat $70 Rezonings $150 PUD's $50 Variances $50 Special Use Permits $200 -renewal (annual) $15 Vacations $100 deposit Preliminary Plat $250 min.,$50/Lot for 1st 5 lots,•$2/Lot after 5 lottss. Final Plat $125 min.,$50/Lot for 1st 5 lots, $1/Lot after 5 lots. Dubuque Davenport FEE SCHEDULES OF VARIOUS IOWA CITIES PLANNING DEPARTMENTS 10-28-85 APPLICATION FEE Rezonings (+site plan) Conditional Use (+site plan) $75 $75 Revised Site Plan $40 -major change $15 -minor change Successive Rezoning or Conditional Use Application (refile within 1 year) $35 PUD final development plan $40 $2/sign Notification sign fee Appeals and Variances $35 -single b two-family dwellings -everything else $50 Subdivisions None Text Amendments Substantial Rezonings (+2 acres) $75 + $75 $20/Acre, $300 max. Nonsubstantial Rezonings $50 Planned Districts -preliminary plan $75 + $25/Acre, $1000 max. -final plan Preliminary Plat $50 + $5/Lot $60 Final Plat Combination Plat $75 + $5/Lot Variances $50 Conditional Uses $25 Appeals Rezonings $135 $65 Variances $65 Special Exceptions $25 Vacations $65 Home Occupations Subdivisions $25 + $1/Lot over 10 Lots 0 I M CITY Sioi I I FEI SEi uc I— I_ I IAn ArI I I I I I_ Be IBU ce Ce Cl' Cot I j uao ues I I I I_ FEES SURVEY SELECTED IOWA COMMUNITIES OCTOBER, 19132 ZONING CHANGE AND PUD II CITY I 1111C111111 10I 111 116 1 P111 1111 NARY FINAL ZONING ORD. RECLASSIFICATION PLAN PLAN Dubuque i None i Substantial request -I $50, plus $10 I $50, plus $1 $50, plus $10 for ea. for each acre I per lot acre or portion, $150 or portion, 1 maximum*; other maximum $150* reclassifications - I I $4O* Uubudue County None I None Fort Uaaga U Covered by re0 lim. fee Iowa City [lone [UU 2 U + 10 1 Combi- per lot nation of prel. and final - $300 + $10 per 1 lot Marion I None $25- 5b per acre or per acre or fraction IO or fraction thereof - thereof - S25 minimum $25 minimum Marshalltown None O $2OU plus None hearing cost Mason City None $ U plus $5 per acre U plus 2 bl 0 or portion thereof per acre or I portion of an acre 1 Muscatine I $5U I U "Ll Covered by 1 I I Prelim fee Newton lU $1 $eb for entire Covered by PUD rocess relim. fee Skaloosa None None None None Ottumwa SL $zb* None None Sioux City SZU* b2U* - Applicant None 4U* I furnishes abstractors certified list of property owners within 200 feet Spencer None No - charged only None None for cost incurred Urbanda e I None $ per acre - I None U + site 1 Applicant furnishes plan and sub- 1 abstractor's report I division fees of ownership of properties to be I notified Waterloo None 1 S/b Conditional Zon: 4U 1 $25 1 I I 1 ing classification I I I I SlOO I * plus notification costs FEES SURVEY SELECTED IOWA COMMUNITIES OCTOBER, 1982 SUBDIVISION I CITY i PRELIMINARYIFINAL jAmes I None I None AnKeny I S25 plus actual staff review $10 plus actual staff review I time (salary x 1.65) time (salary x 1.65) et�do�t� u + w oT t or 53 acre one Sur ington I U for IsL o lots + 5z Tor I + $1 for each additions I each additional lot, $250 mini. I lot_, $125 minimum e� dar Fa s I one I None Ha ids None None ICetlar I S plus / of over bu lots None —I TItnton Council blutts I $ / ot, SIN minimum 100 Uavenoort I 5 plus 1/ of over lots Plus / of over ots Des Moines ots or less ana a proposed ICovered by preliminary pat tee street - $250 plus costs; 26 I lots or more and a proposed I street - $430 plus costs; plat I with no streets - $180 plus costs; auditor'splat - $75 Dubuque p us per ofp us er of Dubuque County $1 less than acres U ess than 5 acres S30 5 acres or more $30 5 acres or more I ort od a I owa ity None 11llnor no streets + one I Combination of preliminary S'0" ' Ma'or - $250 + S10/lot and final - $300 + $10/lot Ila r on I Hestdentia and 2 tams y I Residential and 2 family) 1-5 lots - $15; 6 and more - I 1-5 lots - $25; 6 and more - $15 + $1/lot; Multi -Family $25 + S2.50/lot; Multi -Family I Residential and Non -Residential Residential and Non -Residential S5/acre, $15 minimum S10/acre, $25 minimum Marsha I Itown 1 $1DU plus $2/lot None Mason City one I MuscatineU Covered bpreliminaryfee I I Newton one None USYa oosa vone None uttumwa None one Sioux City I + engineering ree I None Spencer None None Urbandale I minor no Streets 7 minor no streets S1U0/nia'or los inspection fee 5150/major plus inspection fee I waterloo I I 4U p us > / o[ I $ / of pus recorning costs i;, y FINAL REPORT IOWA CITY TRANSIT STUDY OCTOBER 1985 EXECUTIVE SUMMARY prepared by The Johnson County Council of G-ove_=ents The City of Iowa City Michael Kyte and Associates, Transportation Plaainers .Zoo/ I i Executive Summary Iowa City Transit Study Final Report 4 Statement of Problem I i i Iowa City Transit is faced with a projected deficit of $508,682 at the end of FY86. This amount consists of a carryover deficit from FY85, and projected I t expenses which will occur in FY86. The deficit is due to several factors; including a decrease in ridership and fare revenue, higher than anticipated maintenance costs, the addition of new buses to the fleet, and increased personnel costs. Summary of Major Findings i 1. The existing policy of Iowa City Transit is that transit is a public service all Iowa City residents are entitled to. This is a relatively expensive policy since users provide approximately 39% of the revenue to operate the transit system. State and Federal revenue sources cover 13% of costs, so 48% of transit operating expenses must be borne by local revenue sources such as property taxes and Federal Revenue Sharing. Council should address the following policy issues: I a. Should Iowa City Transit service be available to all Iowa City residents or should service be concentrated in high ridership and revenue producing areas of the City? l b. Should service be provided uniformly throughout the day, or should a higher level of service be provided during rush hours and less during off-peak periods? i I 2 c. What level of transit service should be provided during Saturdays and evenings when ridership and farebox revenue is low, but those riding may be "transit dependent" persons? d. What should be the relationship between user (fare) and non -user (tax) revenue sources for Iowa City Transit? 2. Iowa City Transit ridership and fare revenue for FY86 are expected to fall short of original budget estimates. This will require a transfer of additional revenue to the transit budget if the present level of transit service is to be maintained through the end of FY86, or necessi- tate service reductions. Ridership Fare Revenue FY86 Budget 2,300,000 $996,700 Revised Estimate 2,091,000 $820,400 3. To maintain transit service and fares at present levels during FY87, a major increase in local tax subsidy will be required. The transit levy will have to be raised to its maximum rate ($.54) and general fund contributions to transit increased by 51% above the FY86 budgeted level. Projected FY87 Expenses with Current Service Level $2,289,000 Projected FY87 Revenue with No Fare or Tax Increase E1 821 100 Deficit �S7,�fl I Required Increase in Transit Levy $ 240,800 Required Increase in General Fund E 227 100 467,900 i 4. If it is desired to maintain the tax subsidy of Iowa City Transit at the i, present level, major reductions in service and a 10i fare increase will be required in FY87. Based on a performance evaluation of Iowa City Transit, staff recommends the following service reductions be considered: elimination of the Wardway, North Dubuque and Seventh Avenue routes; elimination of evening and Saturday service; and the establishment of 60 -minute midday service between 9:30 a.m. and 3:00 p.m. (currently 30 Y 3 minutes). The combined impact of service reductions and a 60t fare would reduce ridership by approximately 25%, but allow the transit budget to balance without any additional local tax funds. 5. The performance evaluation of Iowa City Transit has identified those route and service segments where performance levels are well below the system average. A crucial policy decision is involved in the determina- tion to cut or reduce areas of marginal service (such as night and Saturday service), since those services are most utilized by persons dependent on public transit to meet their travel needs. 6. Further coordination of Iowa City Transit service with Coralville Transit or CAMBUS would not produce significant cost savings at the present time, but is an area which should be reevaluated periodically. 7. The beneficiaries of Iowa City Transit extend beyond the users of the system. Persons who drive downtown benefit from the transit system through decreased congestion on streets and in parking facilities. If everyone who rides Iowa City Transit downtown during the morning rush hour was forced to drive or ride in a car, it would cause considerable congestion and necessitate the construction of street improvements and a 900 -space parking facility. The Alternatives A performance evaluation of Iowa City Transit has been conducted, and five alternative courses of action developed to deal with the rising deficit and future financial health of the system. The Council's discussion of the five alternatives will be guided by their policy decisions regarding the transit system. The final report will contain the revenue, expense, service and capital impacts of each alternative. Briefly, the five alternatives are: bl. Expand service. !2. Maintain existing service. 93. Minor cuts. /4. Major cuts. 65. Major cuts and no increase in taxation. 'ZOO/ City of Iowa City MEMORANDUM = DATE: October 31, 1985 TO: City Council and City Manager FROM: Frank Fanner, City Engineer 1 v RE: Dubuque Street Improvement Project - Iowa Avenue to Park Road Iowa-Illinois Gas and Electric Co. has an electric line entwined in and around several of the trees marked for removal on the Dubuque Street Paving Project. To insure uninterrupted electric service to the area, Iawa-Illinois would prefer to remove two of the trees and trim three others yet this year. (See attached letter and drawings.) If this electric utility work is performed this fall, the City would realize a savings and the project would not as likely be delayed, if problems with the electric lines are encountered. The Engineering Division recommends proceeding with this work. i ' I i i I � i j I i IOWA -ILLINOIS GAS AND ELECTRIC COMPANY towA CITY• IOWA October 25, 1985 Mr. Frank Farmer, City Engineer City of Iowa City 410 E. Washington St. Iowa City, IA 52240 Dear Mr. Farmer: On your Dubuque Street Widening Project there are two trees we would take down completely and three that we would trim back so that a tree removal contractor could take them down safely. The remainder of the trees to be removed should be able to be taken down by a tree removal contractor. On the tree takedowns, we would take the brush, and I am sure Terry Robinson will want the wood. This is the arrangement Terry and I have made on other City trees we have helped take down because of our electric lines. I will be talking to Terry, so I will give him a copy of the same print I have enclosed for you. If he has any questions, he can then discuss it with you. If we got the go ahead from the City, I would probably do the job within three to four weeks weather permitting, and what Terry and I can arrange. If you have any questions please call me at 338-9781 ext 23. Sincerely yours, LaVerne P. Forbes Technical Supervisor Distribution Division LPF:cm 161D LOWED MUSCATNE DOW 110L11M 1OW.G11. 0WAS)}64 Pr E]IV]ll Slal r - City of Iowa City MEMORANDUM Date: October 21, 1985 To: Charles Schmadeke, Director of Public Works From: James Brachtel, Traffic Engineer Re: Council Referral - Traffic Studies for 1st Avenue/Rochester Avenue The City Council has requested that additional traffic studies be con- ducted at the intersection of First Avenue and Rochester Avenue. The Council directed that traffic counts including pedestrian counts and school crossing data be taken on a Monday and a Friday. The first 16 -hour manual count was made Tuesday, July 9, 1985. The other 16 -hour manual counts were made Monday, October 7, 1985, and Friday, October 11, 1985. The data for all three traffic counts have been compared to the Manual on Uniform Traffic Control Devices (MUTCD) warrants for signalization. Based on this analysis, signalization is not warranted at this time. DISCUSSION: The warrants of the MUTCD and the data for all three counts are attached to this memorandum. Tuesday. July 9. 1985 The vehicular counts are considered by the first two warrants of the RUTCO. As can be seen in the graphic display of the data, neither warrant i1 or /2 is met. Two hours on warrant it are met to the 80% level. Warrant /3 uses pedestrian data. The pedestrian volumes are not suffi- cient to comply with the warrant. The accident experience for the preceding 12 months (July 1985 to June 1985) is also shown. The accident experience is not sufficient to warrant signalization. Monday. October 7. 1985 The Council had requested that the crossing points for school children be observed in addition to pedestrian movements in the intersection. Preliminary observations indicated that school -aged children cross at the intersection and at various points between the intersection and the marked pedestrian crossing to the west. The south side of the pedestrian crossing is a marked bus stop. The area west of the intersection was divided into three areas. The marked pedestrian crossing was designated Area 1. The portion of Rochester between the marked pedestrian crossing and drive to Iowa State Bank b Trust was designated Area 2. The portion of Rochester between the Iowa State Bank E Trust drive and the intersec- tion with First Avenue was designated as Area 3. '200.3 !I ■ 2 The total pedestrians observed during the 16 hours was 11 in Area 1, 56 in Area 2, and 18 in Area 3. The hourly pedestrian counts for each area shown in the total columns for the various summary sheets. The vehicular volumes entering the intersection was lower on Monday, October 7th than when compared to Tuesday, July 9th. The peak hour traffic was slightly higher on Monday, but off-peak traffic was less. Monday's vehicular volumes had more pronounced peaking characteristics. A total of 180 pedestrians use the crosswalks in the intersection during Monday's counts. This compares to a total of 144 pedestrians during the count of Tuesday, July 9, 1985. The accident experience for the preceding 12 months October 1, 1984, to October 1, 1985, is shown in the accident diagram attached to the count data. Friday, October 11, 1985 Crossing points for school children were also observed during the 16 -hour manual count. Eleven pedestrians cross in Area 1, 87 pedestrians in Area 2 and 15 pedestrians in Area 3. Friday, October 11, 1985, was homecoming for both Regina High School and West High School. The evening hour traffic was somewhat greater during this 16 -hour count than the previous two 16 -hour counts. Vehicular and pedestrian traffic data is attached to this memorandum. Should you have additional questions or require additional information, please don't hesitate to contact me. bdwl/2 02 04.3 yi , WARRANTS FOR SIGNAL INSTALLATION Warrant 1 -Minimum vehicular volume. Warrant 2. Interruption of continuous traffic. Warrant a - Minimum pedestrian volume. Warrant i -School crossings. Warrant S—Progressive movement. Warrant 6. -Accident experience. Warrant T• -Systema. Warrant 8—Combination of warrants. Warrant 1, Minimum Vehicular Volume The Minimum Vehicular Volume warrant is intended for application where the volume of intersecting traffic is the principal reason for consideration of signal installation. The warrant is satisfied when, for each of any 8 hours of an avenge day, the traffic volumes given in the table below exist on the major Street and on the higher.volume minor - .street approach to the intersection. An "average" day is defined as a weekday representing traffic volumes nurmally and repeatedly found at the location. \IINIMUaI Vh:WULAR VOLUMES FOR WARRANT 1 $mule of 6nra f✓ nanorR tnffw Vrh dre Lr lW" an Vehir4a per hour o, higher•voolurtr mi. .m aarh apprreh major street ftoW of mr. •ueet rppmwh Majw %beet Minoor Street beth appnaeh") Inrr directinn only) 1 ................ 1................ Wo 150 2 ce men....... 1 ................ req tso 2 a mum........ 2 ar moon........ fico 200 1 ................ 2 semen........ 500 2110 These major -street and minor -street volumes are for the same 8 hours. During those 8 hours, the direction of higher volume on the minor street may be on one approach during some hours and on the opposite approach during other hours. When the P.5 -percentile speed of major -street traffic exceeds 40 mph in either an urban or a [ural area, or when the intersection lies within the built-up arts of an isolated community having a population of less than 10.1881, the Minimum Vehicular Volume warrant is 70 percent of the requirements above. Wurrunt 2, interruption of Continuous Truffic The Inlerruptiun of Continuous Traffic warrant applies to olmrating conditions where the traffic volume on a majur street is so heavy that tnfric on a miner intersecting street Suffern excessive delay or hazard in entering nr crossing the major street. The warrant is satisfied when, fur each of any A hours of an average day, the traffic volumes given in the table helow exist on the major street and on the higher -volume minur•streel appruach to the intersectiun. and the Signal Installation will not Seriously disrupt progressive traffic flow. Intersection of A?acNEs7rP, YEAvE and FIRST AVAWUE Observed ruE.wy 9-ivLy f58S. Intersection does not comply (see attachment /1) aoa3 MINIMUM VEHICULAR VOLCMFS FOR WARRANT 2 i i\amMr of lour Gr mw ma to?e eyhir4r Isar bwr saw h;ehr•..aamr mi• On each aplor mch maj.n wrvet ft'u l of ocv.m'aet argv,r h Mrj,w $hart Minor Street Inch al'p^,w-Faal 4vv dir.rtivn Only) I................ t................ ;$I ;v amve........ 1 ................ Mao iS 2 or mon........ 2 Or mum........ Nal IUI ................ 2 Or mon........ ;.LI Has These major -street anti minor -street volumes are for the same 9 hours. During those S hours, the direction of higher volume on the minor street may be an ane appruach during some hours and on the opposite j approach during other hour. When the SS•percentile speed of major.street traffic exceeds 10 mph in either an urban or a rural area, or when the intersection lies within the built-up area of an isnlatrd community having a population of less ! than 10,000, the Interruption of Continuous Traffic warrant is 70 per- cent of the requirements above. ))'arrant 3, 1linimum Prdestrian Volume The Minimum Pedestrian Volume warrant is satisfied when, for each of any A hours of an average day, the following traffic volumes exist 1. On the major street, 000 or more vehicles per hour enter the intersection (total of both approaches); or where there is a raised me- dian island a rector more in width, 1,000 or more vehicles per hour (total of both approaches) enter the intersection on the major street; and 2. During the same A hours as in paragmph (1) there are 150 or more perlestrians per hour on the highest volume crosswalk crossing the ma- jor street When the S5 -percentile speed of major -street traffic exceeds 40 mph in either an urban or a rural area, or when the intersection lies within' the built-up area of an isolated community having a population of less than 10,000, the Minimum Pedestrian Volume warrant is 70 percent of the requirements above. A signal installed under this warrant at an isolated intersectiun should be of the trafric-actuated type with push buttons for petiestiaus crussing the main street. If such a signal is installed at an intersection within a signal System, it should be equipped and operated with control devices which provide pruper cuonlination. Signals installed according to this warrant shall be equipped with pedestrian indications conforming to requirements sec forth in other secciuns of this Manual. Signals may be installed at nonintersection locations (mid -block) pro- vide) the requirements of this warrant are met, and provided that the related crosswalk is not closer than 150 feet to another established crosswalk. Curbside parking should be prohibited for 100 feet in ad- vance of ami 20 feet beyond the crosswalk. Phasing, courllination. and inataddacion must conform to standards set forth in this Manual. Special attention should be given to the signal head placement and the signs and markings used at noninterxection locations to be sure drivers are aware or this special application. Intersection does not comply. (See attachment 02) Intersection does not comply. (See attachment t3) _._—.—__.____s,..._..._ I I I Warrant A. Schnul Crusaing A traffic control signal may be warranted at an established•schuol crossing when a tra(rc engineering study of the frequency and mle- quacy of gaps in the vehicular traffic stream as related to the number and site of groups of ,choul children at the school crossing shows that Intersection does notcomply. e y the number of adequate gay% in the traffic stream during the periwl when the children are. using the crn sing is Iris than the number of nllnules In dolt aallle perllai (Pec. 7A.:1). When traffic control signals art installed entirely under this warrant: I. Pedestrian indications shall be provided at least rot- each cross- , walk established as a school cru.oing. 2. At an intersection, the signal normally should be trafriractuated. As a minimum, it should be semi-traffic-actualsvl, but full actuation with detectors on all approaches may be dtsirable. Intersection installations that can be rotted into progressive signal systems may have pretimed control. :i. At non•interseetiun crossings• the signal should be pedestrian- actuuted, parking anti other obstructions to view should be prohibited for at least 100 feet in udvance of and 20 feet beyond the crosswulk. and - the installation should include suitable standard signs and pavement markings. Special police supervision and/or enforcement should be pro- __ vid_ed for S new non-intersection installation. Warrant S. 1'r4,gresdise \Ilslemcnl• Progressive movement control sometimes necessitates traffic signal ' installations at intcrsretiuns w here they would Ant otherwise he war• rantrd, in onlrr to m,untaiu pruprr grouping of vehicles :ant effectively regulate gl•Ilup xperll. The Pro grr.mve Alilvenlrllt w;1rr:Il1t is x:Itlsrril w hen. I. ILI .1 unr•a:q'sU'rrl nr a sU•rrl which hon IIrr1lnlltioulwtly Imilrnm• Intersection does not comply. tion:d traffic. the mijarent sign:ds Are rt rlr :goo't that, they Iia nut I pro. idr the otos-at v drttrr of crhirlr platxwing amt slam) tvutral. ur I2 On a two•wa1• street. Adjacent signals do not provide the nelea- son' degree of plat' and speed control and the pruposed and adja- cent signals could constitute a prugressiv'e signal system. The installation of a signal according to this warrant should be based on the RS-percentile spew) unless an engineering study indicates that another speed is more desirable. The installation of a signal according to this warrant should not be considered where the resultant signal spacing would be less than 1000 feet. Warrant G. Accident Expe.rlenee The Accident Experience warrant is satisfied when: 1. Adequate trial of less restrictive rtmedies with satisfactory ob• servance and enforcement has railed to reduce the accident frequency: and Intersection does not comply. 2 Five or more reported accidents, of types susceptible to correc- tion by traffic signal control. have occurred within a 12 -month period, tech accident involving personal Injury or property damage to an appar• (See attachment '/4) ent extent of $100 or more: and ]- There esists A volume of vehicular and pedestrian traffic not less than 80 percent of the requirements specified either in the Minimum Vehicular Volume warrant, the Interruption of Continuous Traffic war- rant, or the Minimum Pedestrian Volume warrant: and a. The signal installation will not seriously disrupt progressive traf- rie now. X 0 0 3 R Any traffic signal installed solely an the Accident Experience war• rant should be pemi•traffic•aclustrd (with control devices which provide proper coordination if installed at an intersection within a coordinated syatem) and normally should be fully tnftic•actuated it installed at an isolated intersection. Warrant T. Systems Warrant A traffic signal installation at some Intersections may be warranted to encourage concentration and organization of traffic now networks. The Systems warrant is applicable when the common Intersection of two or Intersection does OOL i more major routes has a total existing, or immediately projected, enter• comply. ing volume of at least 800 vehicles during the peak hour of s typical weekday, or each of any rive hours of a Saturday and/or Sunday. A major route as used in the shove warrant has one or more of the following characteristics: 1. 1l is pan of the street or highway system that serves as the principal network for through traffic flow; . 2 It connects areas of principal traffic generation. I 3. It includes rural or suburban highways outside• entering or tn- verging a city: a. It hap surfare street freeway or exprernway ramp terminals; fi. it apprnra as a major route on an official plan such as a major slrwl plan in an urban arcs traffic and translwnation study. Warrant 8, Cambination of Warrants In ear`ptlon►I rages, fignals arasionally may be justinrd where no •4r,gle warrant is satisfied but where two or more of Warrants 1,1_ and 3 are satisfied to the extrnt of 8(t percent or more of the stated values. i Adequate trial of other remedial measures which cause less delay and Intersection does not comply. inconvenience to traffic should precede installation at signals under this warrant. I a2oa3 v' ATTACHMENT I -fua6. SIGNALIZATION STUDY IOWA CITY JuLv'e5 TRAFFIC ENGINEERING. DISPLAY OF WARRANT NO. I VOLUMES. MAJOR STREET: AVE NO.OF LANES: MINOR STREET: FiesravE NO.OF LANES: uNONNI R 01101,2112211 [Elan,111 I ATTACHMENT 2 SIGNALIZATION STUDY lows CITY FTRAFFIC ENGINEERINQ. minvR alncei. " �� NO. OF LANES: MAJOR — —MINOR (I LANE) JORO LANE I LANE) MEN MENEM ME MAJOR — —MINOR (I LANE) JORO LANE I LANE) ATTACHKIM 3 SIGNALIZATION STUDY 1owA CITY TRAFFIC ENGINEERING. DISPLAY OF WARRANT NO. 3 VOLUMES. MAJOR STREET: A+ld - - NO.OF LANES: MINOR STREET: AdB NO.OF LANES: 110 i 100 90 i 8 7 60 50 I 40 I 3 20 10 ATTACH>'.L:;: SA COLLISION DIAGRAM 7\X INDICATE NCRTN BY ARROW IOLL/ I D RQGHFST R AV ' H SYMBOLS TYPES OF COLLISIONS PAV M N T MOVING VEHICLESAR REEND D: DRY I: ICY 8AACKINE vGHICL HEAD ON W : WET �---• MOON -CINE LVED �� SIDE SWIPE WEATHER C: CLEAR F: FOG --- PEDESTRIAN -k- UAAAA- OUT OF CONTROL VEHICLE ---+�- LEFT TURN S: SLEET R :RAIN ❑ FIXED OBJECTCL: -� RIGHT ANGLE CLOUDY S: SNOW • FATALITY O DATE: —JULY 1, 1984 TO JUNE 30.1985 INJURY INTERSECTION FI RST AVE S1 -d ROCHESTER AVE ozoa3 ATTACHMENT 48 INTERSECTION Of FIRST AVE Wlth ROCHESTER AVE CLASSIFICATION BY TYPES AND TIME: ACCIDENT TYPES SIDE SWIPE REAR END RIGHT ANGLE LEFT TURN PEDESTRIAN BICYCLE OTHER 6:OOAM - 10:00 AM FATAL PERSONAL INJURY PROPERTY DAMAGE TOTAL IO:OOAM - 4,OOPM FATAL PERSONAL INJURY PROPERTY DAMAGE TOTA L 4:OOPM - 7:OOPM FATAL PERSONAL INJURY PROPERTY DAMAGE TOTAL 740OPM - 12 MID. FATAL PERSONAL INJURY PROPERTY DAMAGE TOTAL 12 MID - 6:OOAM FATAL PERSONAL INJURY PROPERTY DAMAGE TOTAL TOTAL FATAL PERSONAL INJURY I PROPERTY DAMAGE jjjj TOTAL Z WEATHER CONDITION NO OF ACC. PAVEMENT TIME OF YEAR CONDITION NO OF ACC.1 PERIOD NO OF ACC. DRY WIN (DE. -FE) WET SPR. (W. -MY) ICY SUM.(JE -AG) Z FALL(SE. - NO) CLEAR CLOUDY FOG RAIN SLEET SNOW oZ. 003 VEHl0C L0- V l)LUSC GRAPHIC SUMMARY SHEET LocatonFieSrav%ST.ADefc ....... ............ -UE Tmc:......P................... Hours from �r Ind cafe ' . y:.�.42. A.M. to...........:.....h M. North ky Arrow cQ....................P.M......;.......P.M. N rq A weather .... de!::: ...... No Road Surface Cond;f;on...Q.F'l........ ............................................................ I /34) -41 So /Sf 33 N SiLl S Ai305 M X*7-/ /3g/ 7-17-6 I 75z - VEHICLES COUNTED K r N CLASS DIRECTION" All Pass_ Comm. Other I Ito I • 5 3 y REMARKS G11E�c.LEn Quma62.f hZGMGscz,7- ssogss ikwi rr a me. fly r)ATP'/O.1„i YRS r.OMPI1 P11 Rv OC VEHICLE VOLUME TABULATION SHEET INTERSECTIONF/�S_A���xNEsrEe AVeF DATE OF COUNT _9 _lur_>/SS T.. -c 1 = TOTAL 16 HOUR COUNT 7,198 o? o03 APPROACH VOLUMES TIME TOTAL TOTAL TOTAL INTERVAL NORTH SOUTH EAST WEST Faw ALL APPROACHE: A M v 6-7 S c. I z5 -3-/S8 zzS4 7-803 - 8� z� 1 5 v- v . 18o ' els 36L SSB z� 8-9 L I S I I ZCo 1 I (o0 cl U1 z sq A0.3 9-10 IS 3 1 II I I zce IS Z 375 10-11 / 5 s 11 AL //7 1 1 - 12 1-1 14-3 �«�PM3IS 14.7 /,16 AS 3z /57 J./7/ss /3g �'/4/ z8o—G2- 3 I z /sa /38 zgI 461 3- 4 7 /4 •I 73 /Z 0 /oI� -323Olt) 4 - 5 18� zz© -=,,L7/783 2-701 5 6 O4 B 1 V - /-1 )q(A z13 I(olo z�fypl Cosa 6 - 7 /-s 9 /8� '/993 I SS3 Z 1jO 3�0(o Sro S i6 ` 7 - 8 /lo ` 11-7J 133 qle /`/] 7 -*3 3"1Ce� 8- 9 3 I 17- L7 14-I 87 IL13 zgC, 5t z1' 9- 10 I5a zss 1 = TOTAL 16 HOUR COUNT 7,198 o? o03 VEHICLE VOLUME TABULATION SHEET INTERSECTION, F/,es- AVc OcNCSTE.e- AVC DATE OF COUNT� r y8 TIME INTERVAL NORTH LEG SOUTH LEG EAST LEG WEST LEG TOTAL LEFT THRU RIGHT LEFT THRU RIGHT 11LEFT THRU RIGHT LEEP THRU RIGHT 6 - 7 AM Z ZO / �B •— 1 3 57 'Cv7V zA /� ZLS[ iy 7 e z E> /Co 1cca L<o �451 1-10 3 (' 4.5 3`l ' 'f8L e - � a l0 �i0 • � 30 68 loo z 7 d5'3 .3e j X03 -1 1 Z 7 70 S 33 73 g1 —' 7 4fS � ' 3 so 1 0 - 11 11 Z. s S 10(0 .}-� `r`•£�i '%C7 7 3 `� Co :o r 5<'1� .3loCn 7 7-14 Co9 � 9 7 75 -73 SB �� z 2 3 Z - (v 4 7 r!c. 7'1 S Co 77 .5.5 '7140/ (g)a 3- z- a"Z 77 .5/ _ 7' / Z //5/ go X910 s5 3• ' g� r 8 7 — 1 8 /� 113 s 5 6 5 Z Cv �1 Iz0 .e�'-� 7L 4-'5 1ZI -e_ - 1SZ 1115 'Co 53 6 7 �l 110 Co log.SO CP 7 /1 87 71 -7 3q (a7 .3 4 So e e 7 a Cv 7°1 8 3S 3z 53 z 9 IG 3 g &3 4�5 4? 116 1033 lot 75z 755 1301z- 33 ILI 1331 /orL i VEHICLE VOLUME TABULATION SHEET PAGE I OF 4 INTERSECTION• DATE OF COUNTI9•JULYas TIME INTERVAL NORTH LEG SOUTH LEG LEFT THRU RIGHT LEFT THRU RIGHT EAST LEG LEFT THRU WEST LEG RIGHT TOTAL AM 6 - 6.15 LEFT THRU RIGHT _ _ , C, 6.15 - 630 Z LU1 6-30- 6.45 6.45 • 7.00 9r , z 7 ' 7.00-7.15 / / 70 --5 Z 75L /o C917 7.15 -7-30//o 7 7030-7145 c 7.45 -8.00 � 6.00 -8-15 eels - 6.30 e3o -8-45 47 J 5 /o z,t 6.45 -9,00 3 LI 3 L5 900-9.15 _ SSL 9.15 - 930 7 a 930-9.45 9;45 -10,00 IDA 0 trJ VEHICLE VOLUME TABULATION SHEET PAGE 2 OF 4 INTERSECTION c°s% AVc ��ch/Esi6e 4uc TIME NORTH LEG DATE OF T COUNT � `�`��' y � LEFT THRU RIGHT SOUTH LEG LEFT THRU RIGHT EAST LEGi WEST LEG TOTAL 1000-10-15 s LEFT — �- THRU RIGHT LEFT THRU _.. — RIGHT f / 3 n 10-15-030 - � i — _ /3 1030' 10,45- 1043 - IUpp _ /8 Z 13 1 3• B 11-00 - 11,15 3 / 1°) 1145 - 11.30 /3 a 11 1145 � 730' 11-45 - 1200 t5 /D /Z - z3 , 120 0- 1z�ls — Z Z /Z 3 � ZS /� z a 1215 - 1230 �. -t -37- 1230 12-45/ z3 to /Ohl 6 12145- 1,00 -- I-00 - ISIS L 33 1-15 - 1-30 - 3 (p zg c- Z / 1-7 17 130 130 1-45 / Z Z Zz /O a; / 1,45- 2,00 Z -. Z!n / ZS 1-2- Z1,45- B t / 7 i I INTERSECTION- 1"A TIME INTERVAL NC LE 200 • 2,15 2,15 - 2-30 2,30,2-45 2-45-3,00 3.00 - 3-15 - 3,15 -3130 _ 3-30 - 345 _ 3,45 4100 4-00-415 4115 4-30 - 4�q345 F4-30 5'0000 -5,15 5 - 5.30 - 5,30 - 5145 5-45 - 6-00 Z I VEHICLE VOLUME TABULATION SHEET PAGE 4 OF 4 INTERSECTION, DATE OF COUNT, c) Joyes TIME INTERVAL NORTH LEG SOUTH LEG EAST LEG WEST LEG TOTAL LEFT THRU RIGHT LEFT THRU RIGHT LEFT THRU RIGHT LEFT THRU RIGHT 6-00- 6,15 2- e- lel G &.15 - 6.30 6,30 -6-45 3 z 12, J-3 zc e- 6-45- 7.00 157 7-00 -7-15 7.15 - 7,30 /0 7-30-7145 -7 /_5 7443- 8-00 45 )7 0,00-6, -------------- 15z 1 )3 z7 6o /0 8-15 - 8.30 Z'j4 36b 7C8 Z:6 /Z 5(� 8'30 - 8-45 Z- a4l 8445-9-00 9,00-9115 z Co 13 z5 9,15 - 91509 5Z-3 4 t7 9,30-9.45 9,45 - 10,00 PM I Y r ' WARRANTS FOR SIGNAL INSTALLATION Warrant I -Minimum vehicular volume. Warrant 2. Intrrn,plion of continuous (nfric. Warrant 3 -Minimum pedestrian volume. Warrant 4 -School crossings. Warrant 5—Progressive movement. Warrant G. -Accident experience. Warrant 7 --Systems. Warrant 8—Combination of warrants. Warrant 1. Minimum Vehicular Volume The Minimum Vehicular Volume warrant is intended far application when the volume of intersecting tnfric is the principal reason for consideration of signal installation. The warrant is satisfied when, for each of any 8 hours of an avenge day, the traffic volumes given in the table below exist on the major street and on the higher.volume minor. . ,street approach to the intersection. An "average' day is defined as a weekday representing traffic volumes normally and repeatedly found at the location. MINIMUM VrHICULAR VOLUMES FOR WARRANT 1 yonder nr Lees rw mrumg tmffw V•huln. 1K Mwr nn un aarh appn.wh trehirle,. per hour on hixher•voumr mi. ,nsiw street natal of nor.atnet eppeweh hlhj, Street Minor Sleet hath appn,Kh"1 Inn ,linaxmn only) 1150 2 rano...... i ................ 600 11502rmom........ 2mm.... ran 21111 1 ................ 2 r men........ 500 211) These major -street and minor -street volumes are for the same 8 hours. During those 8 hours, the direction of higher volume on the minor street may be on one approach during some hours and on the opposite Approach during other hours. When the Ai -percentile speed or major -street traffic exceeds 40 mph in either an urban or a rural area, or when the intersection lies within the built-up area of an isolated community having a population of less than 1001411, the Minimum Vehicular Volume warrant is TO percent of the requirrmenls above. W"rrunt 2, lnlerruplinn of Continuous Traffic The IntermlitiUn of Continuous Tnrne warrant allpliea to operating rnn,litions where the traffic volume on a major street is so heavy that traffic on a minor intersecting Atmel suffers excessive delay or hward in entering or crmoing the major street. The warrant is satisfied when, for each of any A hours of an avenge day, the traffic volumes given in the table below exist an the major street and on the higher-vulume minor•atmet approach to the intersection, and the signal installation will not seriously disrupt progressive traffic now. Intersection of Fiesriaa�� and zA A, ern;x_ �r eper B S /Wow Observed Intersection does not comply (see attachment /l) r 5111NIMl'M VCMICL'LAR POLL'aICS FOR W4RRAti72 \umhrr of fano fur mw,n tmrfleof l'rhielw ler law un Vrh;rin fell hiMI hiehlumr mh on'arh yryru.eh '-PIur.Yt Il.aal of nw•.trlN alyrnvth Major Street Mmer Street Irah ayyn.e hr.l f.w dilution only) I................ 1................ 7:A Sor m+e........ 1.....!NMI 7.1 2x nose........ S r masa....... NU flat t................ Sar man........ :.iu Ila1 These major -%trees aml minor.street volumes are for the same 4 hours. During those 4 hours, the direction of higher volume on the minor street may be an one approach during some hours and on the opposite approach during other hours When the 45 -percentile %pled Of major -street traffic excvvds 40 mph in either an urban or a rural area, or when the intersection lies within the built-up area of an isolated community having a population of less than 10.000, the Interruption of Continuous Traffic warrant is TO per- cent of the requirements above. Warrant 3, dlinimum Pedestrian Volume The Minimum Pedestrian Volume warrant is satisfied when, for each Of any A hours of an average day, the following traffic volume% exist; 1. On the major street. CM or more vehicles per hour enter the intersection (total of both approaches); or where there is a raised me. dian islaml 4 feet or more in width, 1,000 or more vehicles per hour (tool of both approaches) enter the intersection on the major street; and Z During the same R hours as in paragraph (1) there are 150 or more pedestrians per hour on the highest volume crosswalk crossing the ma. jor street. When the AS -percentile speed of major -street traffic exceeds 40 mph in either an urban or a rural area, or when the intersection lies within the built-up area or an isolatell community having a population of less than 10,000, the Minimum Pedestrian Volume warrant is 70 percent of the requirements) above. A signal instilled under this warrant at An isolated intersection should be of the trafRc .etuated type with push buttons for pedestrians crossing the main street. If such a signal is instiileli at an intersection within a signal system, it should be equipped and operated with control devices which provide proper coordination. Signals installed acconling to this warrant shall be equipped with prieAtrian indications conforming to requirements sec forth in other sections of this Manual. Signals may be installed at noninterseccion locations (mid -block) pro- vided the requirements of this warrant are met, and provided that the related crosswalk is not closer than 150 feet to another established crosswalk. Curbside parking should be prohibited for 100 feet in ad. vance of anti 20 feet beyond the crosswalk. Phasing, courdination, and inatailation must conform to standards set forth in this Manual. Special attention should be given to the signal head placement and the signs and markings used at nonintersection locations to be sure driven are aware of this special application. Intersection does not coalply. (See attachment f2) Intersection does not comply. (See attachment 03) o2. oo3 Warrant t. Schrwl Crussing A traffic contrul signal may be warranted at an established +churl crossing when a traffic engineering study of the frequency and ade- quacy of gap% in the vehicular traffic stream as related to the number Intersection does not comply. and tits of group% of schoul children at the %chuol crossing shows that the number of adequate gap% in the traffic stream during the period when the children are using the crossing is less than the number of minutes to the same prrital (sec. 7A -:p. When traffic mistral signals are installed entirely under this warrant: 1. Pedestrian indicatiuns shalt be provided At least rot' each cross• walk established as a school trussing. 2. At an intersection, the signal normally should be traffic actuated. As a minimum.it should be semi-traffte•actuated. but full actuation with detector on all appruachea may be desirable. Intersection installations that can be fitted into progressive signal Aystems may have pretimed cuntrul. 3. At non•intorsectiun crossings, the signal should be pedestrian. actuated, parking and other obstructions to view should be pruhibited for at least to() fest in advance or and 20 feet beyond the crosswalk, and the inAtallation shuuld include suitable standard signs and pavement markings. Special police supervision and/or enforcement should be pro• vkled for is now non-intersrctiun installation. Warrant i. Prttgre,,Aitc Movement PndgreAsive muvement tunuvl s,tmetirurs necessitatrs traffic sign:d installations it inters.•ctiuns where they w•nulil tint otherwise he w•ar• ranlydl, in ordler to itwitttuin pl'uper gruupirg rf vrhivlrs and erfn•liveh• regulate group speed. The Progre%stvr Movement sarratst ie tcaisftr,l w hen. 1. Ott.t mw-%av:Lreet nr a stt•rrf whirls lou• pr,•. lnmivanUc uuidirre. lienal traffiv, the :uljacrnt sicca& arr so far :gdart that, lhry Ju nut protide the mTrss:wy degree ul'vrhieir plattwmiog and ryw•rd vmstn.,tr On a two-way street. adjacent signals do not provide the ones- sary deg rre of platuoning and spiewl control and the prupused and adj►• cent Signals Could constitute a progressive signal system. The installation of a signal according to this %-arrant should be based on the 85 -percentile speed unless an engineering Study indicates that another speed is more desirable. The installation of a signal according to this warrant should not be considered where the resultant signal spacing would be less than 1000 feet. Intersection does not comply. Warrant 6. Accident Evprrienee The Accident Experience warrant is satisfied when: 1. Adequate trial of less restrictive remedies with satisfactory ob. servance and enforcement has failed to reduce the accident frequency; and Intersection does not comply. 2. Five or more reported accidents, of types susceptible to corrac• tion by traffic signal control, have occurred within a 12 -month period, each accident involving personal injury or property damage to an appar• (See attachment 14) ent extent of $100 or more; and 3. There exists a volume of vehicular and pedestrian traffic not less than 3o percent of the requirements specified either in the Minimum Vehicular Volume warrant. the Interruption of Continuous Traffic war- rant. or the Minimum Pedestrian Volume warrant: and e. The signal installation will not seriously disrupt progressive traf• fie flow. 02003 Any traffic signal installed solely an the Accident F.x).erietwe war. rant should be semi-traffic-actuatrd (with control devices which provide proper coordination if installed at an inttrsection within a coordinated .system) and normally should be fully traffic actuated if installed at an isolated inter"etiam Warrant 7, Systems Warrant A traffic signal installation at some intersections may be warranted to encourage concentratiun and organisation of traffic flow networks. The Systems warrant is applicable when the common intersection of two or Intersection does not comply. more major routes has a total existing. or immediately projected, enter- ing volume of at least 800 vehicles during the peak hour of a typical wtekday, or each of any five hours of a Saturday and/or Sunday. A major route as used in the above warrant has one or more of the following characteristics: 1. it is pan of the street or highway system that serves as the principal network for through traffic flow; 2 It connects areas of principal traffic generation; 3. It includes rural or suburban highways outside. entering or tra. versing a city; 1. It bus surface street freeway or exprersway ramp terminals; 5. It appears as a major route on an official plan such as a major street plan in an urban arca traffic and transportation study. Warrant R. Gimbinalion of Warrants In .arrptianal rases, signals t rrasionally may be justified where no •.inglt warrant is satisfied but where two or more of Warrants 1. ?, and 3 are satisfied -to the extent of 80 percent or more of the stated values. Adequate trial of other remedial measures which cause less delay and Intersection does not comply. inconvenience to traffic should prectdt installation of signals under this warrant. L i ATTACHMENT I SIGNALIZATION STUDY IOWA CITY TRAFFIC ENGINEERING. DISPLAY OF WARRANT N0. I VOLUMES. MAJOR STREET: AA16 NO.OF LANES: MINOR STREET: Fiesr All NO.OF LANES: MAJOR (I LANE) i BO°/a MAJOR(1 LANE) MINOR(I LANE) 11� CI JAI I 1 131 DO°/a MINOR (I LANE) MAJOR —MINOR WARRANT COMPLIED WITH. 80% OF WARRANT COMPLIED WITH. ❑ YES 9 NO ❑ YES ® NO ,2003 ATTACHMENT 2 SIGNALIZATION STUDY , fOWA CITY TRAFFIC ENGINEERING. DISPLAY OF WARRANT NO. 2 VOLUMES. MAJOR STREET: AeocslFS735Q .fe NO. OF LANES: MINOR STREET: dAff NO.OF LANES: MAJOR --MINOR WARRANT COMPLIED WITH. 0 YES ONO MAJOR(I LANE) 9W%MAJOR( I LANE INOR(I LANE) 61% MINOR(ILANE 90% OF WARRANT COMPLIED WITH. 0 YES a NO �IIY MAJOR --MINOR WARRANT COMPLIED WITH. 0 YES ONO MAJOR(I LANE) 9W%MAJOR( I LANE INOR(I LANE) 61% MINOR(ILANE 90% OF WARRANT COMPLIED WITH. 0 YES a NO v ATTACHMM 3 SIGNALIZATION STUDY IOWA CITY TRAFFIC ENGINEERING. DISPLAY OF WARRANT NO. 3 VOLUMES. MAJOR STREET: A''VE NO.OF LANES: MINOR STREET: NO.OF LANES: i 1100 [7 j 100 I 900 BOO -TT700 , 600 VEHICLES BOTNMAJC APPROACHES SO - - 80%OF VEHICLES BOTH MAJOR APPROACHES I 400 300 FIT - 200 PEGS XING MAJOR TREETS 100 80 M0. NO OR STREETS i 0 7 6 9 10 I I 12 I 2 3 4 1 7 8 9 10 i + MAJOR ST. �_. PEGS WARRANT COMPLIED WITH. 80% OF WARRANT COMPLIED WITH. __f❑ YES ® NO Cl YES iI NO AITACI4KVC 4A COLLISION DIAGRAM INDICATE NCRTH BY ARROW I ROCHESTER AVE J�a f� MOVING VEHICLE • • REAR ENO 0: DRY I-- ICY !~ eACKINE � HEAD ON W : W[T . ?&INVOLVED SIDE SWIPE WEATHER VVfENHDiSTRu1N --- 4OlAstLi, OUT OF CONTROL C: CLEAR F: FOG i vEHiCEDLE —�— LEFT TURN S: SLEET R : RAIN ❑ FIXED OBJECT RIGHT ANGLE CL: CLOUDY i S : SNOW • FATALITY DATE: O OCT 1. 1984 TO 1. 1985 INJURY _OCT INTERSECTION FIRST AVE gr)d ROCHESTER AVE 02 003 C T FATI PER PR01 TOT FATA PER'. PROI TOT FATA PER! PROF TOTE 7 FATA PER'. PROF TOTA 12 FATA PERS PROP TOTAI FATAL PERS PROPI TOTAI C( F f ATTACHMENT +H GRAPHIC SUMMARY SHEET Location» t�....✓..................STE.z jeS! AK OGT S Dom✓ ».Date....7...........» ....»?Z... _ ........... . •• Hours from . Indicate ' . •. �' Ce: O North ky »..»..... Q.... A M. to».......»»...»A M. ................_..P.M. H Weather ...!� ov»...P.M Arrow • tJ .....1'.c.»: Road Surface Condition...p.«. • .......................... ..... ...................... ... fi Sz6/ 3�i4% M L Co zsrHS /ZX8 /17410 • I roSG. VEHICLES COUNTED • CUSS DIRECTION" AU Pass. Comm. Other I M -. REMARKS—/�cc6n �✓umr3��s e��e .vr �F���sre.a�s xes•H. s„ DATE' COMPILED BY._���%'• oZ0a3 - T INT A 6- 7- 8- 9- 10- 11- P I - 2- 3- 4 - 5- 6 - 7- 8- 9- VEHICLE VOLUME TABULATION SHEET __ . _ -.... - _ _ _ .__.r._ -- VEHICLE VOLUME TABULATION SHEET INTERSECTIONS DATE OF COUNT 17 ac r g; TIME INTERVAL NORTH LEG SOUTH LEG EAST LEG LEFT THRU RIGHT LEFT THRU RIGHT LEFT THRU RIGHT WEST LEG LEFT THRU TOTAL 6 7 AM z / — <.z5 RIGHT < 7'9 S c. /7/ ` W 3°/ 7/ Z/ l- r 1 / 5 .8 •33 7-5 .50 9 -10 _ 3'.- r 7 el � 10-11 n -3 <e3 z S 7<f L --3 el 38 — < •< H' 12 — 3 12 - Fief F 3z 5<8 f33 3 L3 r7p = 1 v - I 2 2a <f fo7, <f X3 �,>3 3 0 3 5) 3 - 4 ri 751 77 3 �11 '1R 7 /s�> /c7 7Z �> c " -3 7 4'S 70 /OB O G zlv 7- `< 7 to la /O/ /://</ /H-6�. f.;.: L> C,!•9 /3.:/ 3-J rc> l (sd � /zsg /O.7p ltiA�ZS (ieo d INTERSECTION VEHICLE VOLUME TABULATION F/�-.sr.+�vc�/ KncyESYE.� SHEET PAGE I- OF 4 TIME INTERVAL NORTH LEG DATE OF CWNT�7o rB5 LEFT THRU RIGHT SOUTH LEG LEFT THRU RIGHT EAST LEG WET LEG TOTA L AM 6- 613 LEFT THRU RIGHT LEFT THRU RIGHT / i 6115 - 6,30 b — S i _ 630 - 6-43 a /7 /9 6-45 - 7:00 /3 s ZO L _ sZ 7,00 - 7.13 7d3 - 5 3 eq, 7'30 - 7,45 Z- ?,45 - 800 — 2- 8-00-8,15 / 13 S S/ / 7 6,13 -8,30 — s 6' Z/ Zp I 930-8145 _ z /(v 3!? / / /5 !7 � 8,45-9,00 7 / % 1 33 9.00-913 /] 913 930 3 26 rl i C,7 .� 9-30-9145 i 79 945-1000 -- 1 1.3 7Z / Z /L 77� INTERSECTION tel, TIME INTERVAL Nf LE 1000-10-15 1045-030 - 1030 - 10.45 10,45 - 11.00 11.00 - 11.15 - 11.15 - 11.30 11.30 - 11.45 ` 11.45 - 12.00 1200- 12.15 ' 12.15 - 12.30 12.30 - 12.45 12,45 - 1.00 1-00 - 1.15 1115 1.30 130 - 1.45 - 1.45- 2.00 - - -- -- ------- VEHICLE VOLUME TABULATION SHEET VEHICLE VOLUME TABULATION SHEET PAGE 3 OF 4 INTERSECTIONS TIME INTERVAL NORTH LEGDATE OF COUNT,7p<rp.,5 LEFT THRU SOUTH LEG RIGHT LEFT THRU RIGHT EAST LEG WEST LEG T07A1 2400 - 2115 LEfT THRU RIGHT LEFT THRU RIGHT 2+I5 - 2+30- 2 ef _ .err 7 2+30-2+45 2.45-3+00 / Z<j /OSS 3-00-3.15 -.- / � 3+15 -3.30 L � /7 ZU ! laj z-0 /3 7 �! .i 3+30 -345 Z `l 3 / F38 C6 _ /y z y 3-45 400 J z , L r 7�C7 /J, 4+00 ' 4,15� 1 r 4+IS 4+30 �, Z j/ P� /38.« 4+30-4145 — onr- 7 Z S s3 4 4s • soo l / 't /�sd 3 .3n /.5 5+00 - 515 ^ / ZEA . S+IS - 5+30 3 7 z(j 7- x z 3 z l /� 3L 5+30 5+45 z •/ z 1+ !�>' /7 /moi S 3 a �5 5+45 6+00 / /�/� INTERSECTION t i� TIME INTERVALN01EF T 6-00- 6,15 A.15 6-30 6130-6-45 7_ 6,45- 7,00 - 7-00 -7-13 7-15 - 7,30 7,30- 7,45 7,45- 8,00 8,00-8-15 8-15 - 830 _ 830 -8-45 &45 -9,00 - 9.00-915 _ 9-15- 930 9-30.9145 9145 - 10-00 PM WARRANTS FOR SIGNAL INSTALLATION Warrant 1 ..Minimum vehirular volume. Warrant 2• Interruption of continuous traffic. Warrant 1 - Minimum pedestrian volume. Warrant i -School crossings. Warrant 5—Progressive movement. Warrant G --Accident evperienre. Warrant 7 --Systems. Warrant 8—Combination of warrants. Warrant 1, Minimum Vehicular Volume The Minimum Vehicular Volume warrant is intended for application where the volume of intersecting traffic is the principal reason for consideration of signal installation. The warrant is satisfied when, for each of any 8 hours of an avenge day, the traffic volumes given in the table below exist on the major street and on the higher.volume minor - .street approach to the intersection. An 'average' day is defined as a weekday representing traffic volumes normally and repeatedly found at the location. MINIMUM VEHICULAR VOLUMES FOR WARRANT I yunA.r, of 4nea far m.wnq trafficV•bche Pr Mwr un Veh{rlea per hour on hiah.r. uvNme mi• un rarh appr,wh major atrret anal of nor. xtrvet appnach Maine street Minter FAmet both aplinach") Inne dinttinn only! 1 ................ r m 1................ hoo 1581 ere........ I ................ mo 150 2 r mom........ 2 r mon........ 600 200 1 ................ 2 r mon........ 500 2111 These major -street and minor -street volumes are for the same 8 hours. During those 8 hours, the direction of higher volume on the minor street may be on one approach during some hours and on the opposite approach during other hours. When the P.i-percentile speed of major -street traffic exceeds 40 mph in either an urban or a rural area, or when the intersection lies within the built-up area of an isolated community having a population of less than 10,01X1, the Minimum Vehicular Volume warrant is TO percent of the requirements above. Warrant 2, Interruption of Cantinunus TrUMc Thr Interrulsoun of Continuous Traffic warrant applies to olwrating conditions where the traffic volume on a major street is no heavy that traffic on a minor intersecting street suffers excessive delay or harynl in entering or crossing the major street. The warrant is satisfied when. for each of any A hour of an average day, the traffic volumes given in the table below exist on the major street and on the higher -volume minur•strret approach to the Intersection, and the signal Inetalladon will not seriously disrupt prugressivi, traffic flow. Intersection of riesrAvc and Pailsrr�G Observed Intersection does not comply (see attachment /1) .2o63 4 ■ i i t SIISIVUM VEHICULAR VOLUNC9 FOR W4RRA.ST2 \umMr of Lrws Gi gran rnS tnrlfle V.hid.. I.r M,ur w ea ..eh •pyneeA t•-rw m lir MAW 1111 W-.n.olYmr mF maj.w V r.rt ntar of nur.[r.N I.ah $l Majm tin..rh � orS~ Alinsr Strut aIW^'^'h.•I une ,lir.rtiun only) 'arn`^........ I................ rel 7s Intersection does not comply. 24Wnvn,........ =wn ........ wU Ila ................=a•'nn^........ 731 ua (See attachment /2) These major-street anti minor-street volumes are for the same S hour. During those S hours• the direction of higher volume on the minor street may be on one approach during some hours anti on the opposite approach during other hours. When the 85-percentile speed of major-street traffic exceeds 40 mph in either an urban or a rural arra, or when the intersection lies within the built-up area of an isolated community having a population of less than IO.000, the Interruption of Cnntinunus Traffic warrant is 70 per. cent of the requirements above. iWarrant 1. Alinimum Pedestrian Volume The Minimum Pedestrian Volume warrant is satisfied when, for each Of any A hours of an average day, the following traffic volumes exist: I. On the major street, 0(10 or more vehicles per hour enter the intersection (toW of both approaches); or where there is a raised me- dian island 4 feet or more in width. 1,000 or more vehicles per hour (total Of both approaches) enter the Intersection on the major street; and 2 During the same R hours an in paragraph (1) there are 150 or more pedestrians per hour on the highest volume crosswalk crossing the ma. jor street When the 85 -percentile speel of major -street traffic exceeds 40 mph in either an urban or a rural area. or when the intersection lie. within • Intersection does not comply. the built-up area of an isolated community having a population of less than 10,000, the Minimum Pedestrian Volume warrant is 70 percent of (See attachment /3) the requirements above. A signal installed under this warrant at an isolated intersection should be of the truffie•aetuatetl type with push buttons for ptnlet,vixns crossing the main street If such a signal is installed At an intermr tion within a signal system, it should be equipped and operated with control devices which provide proper coordination. Signals installed according to this warrant shall be equipped with pwieAtrian indications conforming to requirements set forth in other sections of this Manual. Signals may be installed at nonintersection locations (mid -block) pro- vide,l the requirements of this warrant are met, and provided that the related crosswalk is not closer than 150 feet to another established crosswalk. Curbside parking should be prohibited for 100 feet in ad. ranee of and 20 feet beyond the crosswalk. Phasing• courlination. and inata0ation must conform to standards set forth in this Manual. Special attention should be given to the signal head placement and the signs and markings used at nonintenection locations to be sure driven are aware of this special application. 02003 - I � a Warrant A. School Crossing A traffic control signal may be warranted at san eslablishrd schual crossing when a traffic engineering study of the frequency and ale• quacy of gaps in the vehicular traffic stream as related to the number Intersection does not comply. and size of groups of school children at the schoul crossing shows that the nuoebrr of adequate gap, in the traffic wtream during the pmol when the children are using the crnwsing is less than the number or nanulvs in the same periel (sec• 7A .:I). When traffic mistral signals are installed entirely umler this warrant: 1. Pedestrian indication, shall be provided at least far each cross• t walk established as a school crmsing. I�I 1 At an intersection. the signal normally %huidd be traffic actuated. 1 As a minimum. it should be semi -traffic -actuated, but full actuation with detectors on all approaches may be desirable. Intersectinn installations that can be fitted into prugressive signal systems may have pretimed control. a. At non -intersection crussings, the signal should be pedeAdAn- actuated• parking and other obs:ruetions to view should be prohibited 1 for at least too feet in advance orand 20 Feet beyond the crosswalk• and the installation shussld include suitable atandurd signs and pavement markings. Special police supervision and/or enfoerement should be pro- i vhled foris now non -intersection installation. — _•. Warrant i- Ismaressise )loscment Progressive mocmment ellnll•al anmetin+es nrcessita[es traffic signal installations at intersections w herr they wnuld not otherw'isr he scar• ntntril. in order to mmistim proper grouping ur vehicles and effectively regulate group spend. The Progre%%wr Muvemrut warrant is s ttisftnl when. 1. Un a uhuu nr•way strevl ir.i street whirls lou prr•inanlly unidinx•, Intersection does not comply. liana traffic. the aljacrnl signals .ore r,e rar apatl that, they do nal prr.s ide the ns•t•rs•:u y drgrro• ul' erhirly dl:neeming :uul sp•rd s uutrul. ur ^_. On a two-way street. adjacent signals do not provide the neces- sary degree of platuoning and speed control and the pruposed and adja• cent signals could constitute a prugressive signal system. The installation of a signal according to this warrant should be based on the 515 -percentile speed unless an engineering study indicates that another speed is more desirable. The installation of a signal aceording to this warrant should not be considered where the resultant signal spacing would be less than 1000 feet. Warrant 6. Accident Evperienee The Accident Experience warrant is satisfied when: 1. Adequate trial of less restrictive remedies with satisfactory ob- srrvancr and enrorcemenl has failed to reduce the accident frequency; and Intersection does not comply. 2. Five or more reported accidents. of types susceptible to correc. tion by traffic signal control, have occurred within a 12 -month period. each accident involving personal injury or property damage to an appar- See attachment 'l4 ent extent of SIo0 or more; and 3. There exists a volume of vehicular and pedestrian traffic not less than W percent or the requirements specified either in the Minimum Vehicular Volume warrant, the Interruption of Continuous Traffic war• rant. or the Minimum Pedestrian Volume warrant: and a. The signal installation will not seriously disrupt progressive traf- re flow. • o? oa3 Any traffic signal installed solely on the Accident rxlsrience war• rant should be semi•traffic•actuawl (with control devices which provide proper coordination if installed at an intersection within a coordinated system) and normally should be fully traffic•actualed if installed at an isolated intersection. Warrant 7, Systems Warrant A traffic signal installation at some intersections may be warranted to encourage concentration and organization of traffic flow networks. Tht Systems warrant is applicable when the common intersection of two or mon major routes has a total existing, or immediately projected, enter- ing volume of at least 800 vehicles during the peak hour of a typical weekday, or each of any five hour of a Saturday and/or Sunday. A major route as used in the above warrant has one or more of the following characteristics: 1. 11 is part of the stmt or highway system that serves as the principal network for through traffic flow, . 2 It connects areas of principal traffic generation; 3. It includes rural or suburban highways Outside, entering or tea• veining a city; a. It hus surfare street freeway or expressway ramp terminals: 5. It aplwars as a major route on an official plan such as a major street plan in an urban area traffic and transiwrution study. Warrant H. COmbinatlon of Warrants In &sr•pGor,al treses, signals acasionally may be justified where no single warrant is satisfied but where two or more or Warrants 1, 2, and 3 are satisfied to the extent of'gl percent or more of the stated values. Adequate trial of other remedial measures which cause less delay and inconvenience to traffic should precede installation of signals under this warrant. Intersection does not comply. Intersection does not comply. _-I ATTACHMENT 1 SIGNALIZATION STUDY IOWA CITY TRAFFIC ENGINEERING. MINOR STREET' f/.Gtr IOI.y NO.OF LANES: so OEM MEMO 0 fill MAJOR — —MINOR OJOR (I LANE ) i P/o MAJORII LANE) IORO LANE) %a MINOR (I LANE) ATTCHME" 2 SIGNALIZATION STUDY IOWA CITY 7RAfFIC ENGINEERING. DISPLAY OF WARRANT NO. 2 VOLUMES. MAJOR STREET:4ve NO.OF LANES: � MINOR STREET: 441E NO -OF LANES: --MAJOR - -MINOR WARRANT COMPLIED WITH. O YES I@ NO MAJOR(I LANE) i (0%MAJOR( I LANE INOR(I LANE) rl. MINOR(ILANE 60% OF WARRANT COMPLIED WITH. ❑ YES ® NO - --- c03 t --MAJOR - -MINOR WARRANT COMPLIED WITH. O YES I@ NO MAJOR(I LANE) i (0%MAJOR( I LANE INOR(I LANE) rl. MINOR(ILANE 60% OF WARRANT COMPLIED WITH. ❑ YES ® NO - --- c03 ATTACHMENT 3 SIGNAUZATION STUDY IOWA CITY TRAFFIC ENGINEERING. DISPLAY OF WARRANT NO. 3 VOLUMES. MAJOR STREET: .CowEansc -d"= NO.OF LANES: MINOR STREET: NO. OF LANES: EHICLES BOTH MAJC PPROACHES )%.OF VEHICLES STH MAJOR PPROACHES )S XINO MAJOR I EETS mommall 1210 loin, OF PERS XINO iiiiiiiiiiiii If 1111111 JOR STREETS MAJOR Sr. �_. PEDS WARRANT COMPLIED WITH. BO% OF WARRANT COMPLIED WITH. 0 YES K NO 1 Q YES It NO 1 t mile oil III 'MEIN 1111111111111101 loin EHICLES BOTH MAJC PPROACHES )%.OF VEHICLES STH MAJOR PPROACHES )S XINO MAJOR I EETS mommall 1210 loin, OF PERS XINO iiiiiiiiiiiii If 1111111 JOR STREETS MAJOR Sr. �_. PEDS WARRANT COMPLIED WITH. BO% OF WARRANT COMPLIED WITH. 0 YES K NO 1 Q YES It NO ATT.',C"IENT 4A COLLISION DIAGRAM INDICATE NORTH BY ARROW J� 9 leij fBS . OG ROCHESTER AVE w a V) cr SYMBOLS TYPES OF COLLISIONS PAVEMEN T MOVING VEHICLE w..r� REAR END D: DRY 1: ICY w: WET BACKING HEAD ON VEHICLE NON-INVOLVED ��� SIDE SWIPE WEATHER C: CLEAR F: FOG VEHICLE --- PEDESTRIAN `hu- OUT OF CONTROL PARKED-..�� LEFT TURN S: SLEET R : RAIN VEHICLE CL: CLOUOY El FIXED OBJECT { RIGHT ANGLE S: SNOW DATE : OCT 1.1984 TO OCT 1. 1985 • FATALITY O INJURY INTERSECTION FIRST AVE ar)d ROCHESTER AVE aoo3 1 I I 1 1 FA1 PEF PRC TO' FA1 PV PR( TO' FAT PEF PR( T01 FAT PEF PRC TOT FAT PEF PRC TOT FAT PEF PRC TOT VEHOCLE -VOLUME - GRAPHIC SUMMARY SHEET Location_...CST.4.VE. �7l.Ylr!�..3ZF.�..A.Yk�.... ..: Date...../.L....�G�... rom Indicate r ..A)VL fo.....Hour: f � N i North Ey Arron9 »...... ..P.M..../..4. i 9.........P.K r ... La u P.Y........ _...:._ i . G iIy%T '.ewih/. Road Surface Condition... J hr„ i -) 1% 31rooj /iia/ 77. v W4dQWArM PAF- gm "" "r DATE'_ 2` 0Lc_, COMPILED BY 0�403- u VEHICLES COUNTED fi O CIrSS DIRECTION" N r AU N H Pan. • Camm. n •' to Other REMARKS Gi2Ct_E�J dU/jIG3r d< 2E+'t'ES�/T ,c�'pEST�✓�oN,f "" "r DATE'_ 2` 0Lc_, COMPILED BY 0�403- u TIM INTEF AM 6-7 7-8 8-9 9-I1 10-1 11- 12 PM 12 1 I - 2 2-.3 3- 4 4 - 5 5 - 6 6 - 7 7-8 8-9 9- 1 VEHICLE VOLUME TABULATION SHEET INTERSECT ION firia,�/��rH _SrEe ,,rvd r - P, ' VEHICLE VOLUME TABULATION SHEET INTERSECTIONS f/mss' �'�%� ✓Estee ✓� DATE OF COUNTa //oe-T as TIME INTERVAL NORTH LEG SOUTH LEG EAST LEG WEST LEG TOTAL LEFT THRU RIGHT LEFT THRU RIGHT LEFT THRU RIGHT RIGHT LEFT THRU RIGHT 6 - 7 AM — 7- 7 -8 7-6 .�. " tL zl 33' z) 3 1 s9 50 S(.5 �. e s z 3 /0 )34 9 10 38 [obi Z� Zz S� -7) 10 -II — S Z �z - .38 4.3 C q 3 8 sz S y/ 11 - 12 --- Z 5 g !o 4k �8 S) (p •�• 3 Co (o l �0I 39� 12- I — 5 5 SS S 36 3b •(a0 3 7z 77 392-0 I- 2 / 3 3 I z4 �'/ 8 3 Z g I 57 3e(oU 2- 3 3 z / 81 155 G3 61 •5F Z S ./ Slo z �/3fo 3 - 4 L 8 S /Z/ �l,s 9`/ `f5 8f z 8 IZ /5Yo 71-11 (o'�Z� . 4 5 o5 3s /o 7f3 m4 5 - 6 S 7 7 166 75 .55 6 7 701 & Z 9 `i-1 -] — Z 60 95 Sl2:w a - 9 / /24 51 L Z 8� L 38 z5 3co — 5 ,`I 71 s - a z ` /60 / 43 z5 s7 z•5 •7� 7�/ /G9'/ 56 Sot/ 7."/ / / 33 e07 less - /t 9ei Jq C6--) OC So �•g i 7573 i11 87 1 // 187 1 /5 I VEHICLE Vnl LIME TAau1 ATInIJ curry i PAGE 1 OF 4 INTERSECTION F/esT/�✓E/.PUcNes r6,t DATE OF COUNT//a Tis TIME INTERVAL NORTH LEG SOUTH LEG EAST LEG WEST LEG TOTAL LEFT THRU IRIGHT LEFT THRU IRIGHT ILEFT THRU IRIGHT LEFT THRU RIGHT AM 6 - 6,15 6,15 - 6,30 6-30- 6,45- 3 3 Cof1 ' 6,45 - 7;00 _ % /3 - /7 7 0O 7I5 X9 - -7 7 / / - 7 7/ 7I5 -7,30 / - 31 - -� - t to - -- 17 JU //S 7-30-7-45 ,. �/ ^ 8 /3 /s0 7,45-8-00 / 3 (p Grp a 3 ZCp 9 L �Go Lo z3B� 8-00 -8,15 — 3 6v7 1 S 58'• — / L u„O 6,15 - 6-30 - / Z/o Z- % / L - - / 7 -o /as 6-30 - 6-45 1 - z ,30 z e•45 900 7 /V 07 /3 945 . 930 9-30-9145 / - 3 /5 — Jd 1 '- / / O cA(A 9�45-I000 79 VEHICLE VOLUME TABULATION SHEET PAGE 2 OF 4 INTERSECTION, DATE OF COUNT lloe-r-as TIME INTERVAL NORTH LEG SOUTH LEG EAST LEG LEFT THRU RIGHT LEFT THRU RIGHT LEFT THRU RIGHT WEST LEG LEFT THRU TOTAL 1000-10-15 — -, -,**- . RIGHT . I 10,15-030 1030- 10.45 E- "S 10,45 - woo z 11,00 - 11,15 (230 20 11.15 - 11,30 1030 - 11-45 'z 11-45 - 12,00 /0 12400- 12.15 1215 - 12430 z a /7 97 1230- 12,45z,j 1 J7 — Z- ,e 12 145 - 1-00 1-00-1.15 :s /407- 1.15 - 1.30 630 - 1145 1-45- 2-00 INTERSECTION/ TIME INTERVAL NO LE 200- 2,15 2-15 - 2,30 - 2,30-2,45 2,45-3-00 3-00-3,15 _ 3,15 -3130 3,30 - 345 3,45 - 4,00 4-00 - 4,15 4,15 - 4,30 4,30 4;45 - 4 45 -5,00 - 5,00 - 5,15 5,15 - 5,30 - e 5130- 5145 - 5145 - 6,00 Z PAGE 3 Of 4 V CUI/`I C Unl lint• Twn�u wr�wu ������ INTERSECTION, 11�71A TIME INTERVAL NI Lf 6-00- 6-15 - 6,15 - 6,30 6,30-6,45 6-45-7-00 - 7.00 -7-15 TIS -7-30 7030-7-45 - 7-45- 8-00 8-00-8,15 _ 8,15 - 8-30 8-30 -8,45 - 8,45 -9,00 - 9.00-915 - 9-15 - 9,30 9130-9145 9-45 - 10,00 PM City of Iowa City MEMORANDUM Date: October 31, 1985 To: City Council and Risk Management Ad HqF Comm ee From: Terrence L. Timmins, City Attorne Re: Insurance and Risk Management For your information I have enclosed herewith a copy of an article which appeared in the November 1 issue of News Week. I think it very accurately assesses the reasons for and effects of the current insurance crisis. It also points out that we are not alone in considering self—insurance. bdw4/2 Enclosure BUSINESS Insurance: Now It's A Risky Business Change sweeps the industry—and the public suffers. Insurance used to be one of the many licenses to prim money available in a highly regulated, stable, low -inflation cmnomy. With the inexorable laws of sta- tistics on their side, insurance companies could calculate their liabilities more or less Precisely, set premiums accordingly and sit back as investment income made them rich. No wonder they boasted of having good hands or being solid as a rock. Chip making, home building; Lack of rat • rmgr tall derail a nide rangr of enterprise Then came the wacky Carter -Reagan era, when inflation and interest rates took wild swings and formerly stable, protected industries found t hemselves racked by com• petition and a new sun•ival•of-the-fittest imperative. It also was the era of environ• mental catastrophes, child abuse and multi• million-dollarjury awards. Suddenly, there was nothing reassuring about the state of insurance. How is the industry adjusting to this strange new world? Many companies are coping by sharply hooting premiums, cam. Ming individual policies and withdrawing entire lines of insurance—moves that have caused havoc in a nation where insurance has"" to be an integral part ofeverything from buying a home to holding a street fair. .And in the search for new sources of in. come, many companies are rushing into a risky new field. the insurance of financial products, where the penalties for poorjudg- ment areenormous. Analyst Mvron Picoult of Oppenheimer & Co. calls this kind of insurance "a ticking time bomb." Much of the chaos can be •. traced to the double-digit in- flation of the 1970s. which raised interests rates to record t'r levels. Eager to invest as much money as they could at these juice returns, insurance com panies scoured the country - and wrote as much new busi. ness as they possibly could. The as attitude among property and casualty insur- ers became "grow the top line, don't worry about the bottom." says Picoult. The scramble set off a rate war. "In their desire to get premi. ums, they cut each other's throats." says Frank Angell. professor of finance at New York University. At the same time more pco. ple were suing than ever before, and they were getting higher awards. And along with the , ue,vvanun eauxea q• a tornado that struck Peangd usual complement of natural disasters there were unanticipated liabilities like exposure to asbestos and leaking toxic -waste dumps. The huge increase in public awareness about child abuse has made day-care cen. ters, once fairly mundane risks. virtually uninsurable, says McKinsey & Co. consuli. am Peter Walker. The claims kept rising after interest rates took their inevitable fall and soon underwriting losses were sur- passing investment income (chart). Many companies experienced serious difficulties. Last week, for example, American Express sold 49 percent of its Fireman's Fund sub. sidiary to the public, after years of disap• pointing results. /'The industry has tried to dig itselfout of theh dra%% prob Che% son F for hasn even son% just file t year grou 10( socia Lons prow Asso some 'the have it) of nics t risks Fe ares% no le Silic% nies gious help Out oPtoc man! not g won' resul head whit r •,`:;k, ing with the insurance comps- -•-' ,,:•-__- nies to find new methods that are fair to all sides. ti _ In the absence of regulatory _- ► aid, corporations and consum• ers are desperately grabbing at the few alternatives avails• /�..�� •:.� bJno them. Many businesses "have turned to self-insurance. The Self -Insurance lnsikutc of •i p . • - America has grown from five members in 1980 to 500 today; j •"`='t ,'r•`-=z„� JOcompuniesjoinmch month. •- ,: r. d1�ually, self-insurance means Vraising the deductible to the '•.s •,•;'A �.. _ -' •14 - point where the business istak- • inga significant risk—and then placing an-e.xcess"policy with an outside insurer to cover catastrophic risks. But evert ,y M. r, !•"'_' :2 - self-insurance may not be the _ _+e answer. Joe Carroll, president ofwesgroup Inc., a hotel oper. ~ ,`sy ' -'' • z ator that does some self-insur- ance, is running into a new .-_ we-:�-.<.7_[..;'�' %r _ti�•�'."�r°'�.',di��i ; - 5 problem He says he has been 'srnsrhania earlier this pear, .1'atuml disasters area 7 the only ill winds blowing through hole by raising rates sharply or by with -aha are less qualified and there are few drawing from certain lines, creating serious start-ups going on." problems for its customers in the process. Meantime, there has been little the cu Cheyenne. Wyo., barowner Ken McPhear• tomer could do to fight back. Insurance son hassmn his insurance premiums double regulated by the states, and the response for sharply reduced coverage—and he the crisis has been predictably pieceme hasn't been able to get additional insurance A few states have clamped lids on so even though he's willing to pay the price. "If insurancepayouts. California, forexampl someone sues me and wins;' he says, "I'm now limits medical -malpractice awards t just going to give them the key." Those who 5250.000. And some have created insuran file the lawsuits have problems too. This pools for certain types of coverage, requi year the Los Angeles Bar Association's ing all insurers that do business in the stn group legal -liability insurance, covering to participate. Last month New Jersey we 18.000 members, was not renewed. The as- further, instituting a 60 -day emergency o sociation was forced to go to Lloyd's of der that prevents insurers from cancelin London, where it got only one-tenth the policiesormisingpremiums in midterm protection at double its previous base rate. abruptly canceling entire lines. Insuran Association president Charles Vogel sees commissioner Hazel Gluckis now negotia some irony in the fact that �e lawyers and judges have outstripped the capac- ity of the insurance compa- nies to determine what their risks are." ewer Ventures: There tiresome less noticeable, but no less insidious, elrects. In Silicon Valley new compa. nies try to assemble presti. gious boards of directors to help attract venture capital. But without directors' and uRicers' insurance, which manv new companies can. not get, some people simply won't serve on boards. As a result, says Richard Leza, head of RMC Group, a can. .uhma firm, "board mem. told that when the company's 5150 million umbrella policy', which covers several dilferent c hotels, expires in December, The industry he will be lucky to find 525 million to S50 million of insur• er ance for neat year. Whilesounding the retreat in many tradi. s- tional lines, the industry has been charging is boldly into uncharted territory—so•called to financial guarantees. Insurers have always al. issued surety bonds, which guarantee that me contractor on a large construction project, e, for example, does the required work. But o now they are insuring the payment ofinter- ce est on municipal and corporate bonds. r- mortgages and auto loans. In a deal that has to been canceled, Cigna Corp. even agreed to est insure part of Citicorp's foreign loans. In r- 1980 net premiums from all insurance sure• g ty operations were S887 million. last year or the total had nearly doubled, to 51.6 billion. ce Financial guarantees (as opposed to surety o- bonds) accounted for most of the growth. Meanwhile, banks are is- suin fewer letters of cred• In ewer. et e.rs Is it, which served the same purpose as many of the guarantees the insurance companies are now writing. (The banks ucted under pressure from the comp• troller of the currency, because the letters of cred. it represented potentially large liabilities that do not appear on bank balance sheets.) So the question be. comes: as die hanks pull out, are the look rushing in? For one thing, insur• ince has a way of causing everyone to relax; when a bond is insured, its quality rating can art on sianifi• BUSINESS cantly, allowing the issuer to sell it at a lower interest rate. (The insurers' fee comes out of that interest -rate savings.) But "a guarantee never made a bad credit risk a good credit risk," says industry con. sultans Barbara Stewart. She worries that i in many cases "everybody is looking to somebody else to be doing .., the credit analysis. No one is really responsible." The first disaster already has occurred. Last August Equity Programs Investment Corp., a real-estate syndicator, failed to make payments on more than $l billion in i mortgages and mortgage-backed securities. I Ten of the nation's 13 mortgage insurers i may suffer losses from the EPIC failure. TicorMortgage Insurance Co. could losers much as $166 million. As in the case of property and casualty insurance, the EPIC debacle is pinching the public. Record de. faultson home mortgages had already made it harder for prospective home buyers to qualify for insurance and get new loans; in J the wake of EPIC, lenders and insurers 1 tightened payment and income require- 1 ments even more. ✓RlaliAnalysis: To prevent the business of financial products from turning into a blood bath, insurers will have to evaluate risks carefully. But years of complacency have dulled theirskills. Analyst Picoult says the industry's biggest problem is "stupid man- agement ... Somebody said tome the other day that there isn't a good underwriter in the business, and he's probably right." Ac. cording to Angell, that's because insurers "haven't been hiring qualified people, they want 10 hire cheap people." Even some insiders seem to agree. "The mortgage -in- surance industry in the past was driven by cocktail skills," says David Gallitano, president of General Electric Mortgage In- surance Companies. "You had [salesmen) go out wining and dining and it didn't really matter what it was. We didn't tum down anything." Tacitly conceding the point, several com. parties have been looking outside the industry for leadership. Aetna Life and Casualty called on Washington lawyer and former Nixon cabinet member James Lynn to become its chairman last year. Chairman William McCormick of Fire. man's Fund Insurance was also a newcom. j er to the field. "In this industry, having 20 years of experience is probably a han. dicap," says Gallitano, who had never i worked in insurance before being named to his post in 1983. "You have all the wrong perspectives and presumptions. This in. dustry bus changed 180 degrees." The pub. j lic can only hope that the new leaders aren't heading for any more sharp curves; because when the industry drives into a ditch, it's the consumers who always seem to end up bleeding. ERIC GELMAN rich ANN HUGIIEI' mW ,MARK MIL 11111 in New h'nrh. PETER M.AI.1. 1'1l l' in Lm Anaehw. LL6A WILLIAMS Dn„er and NADINE JOfErll in sin Fmn,,,m aoo � ■ i City of lows City MEMORANDUM = DAflt October 31, 1985 TO: City Council FRM Marian K. Karr, City Clerk at Class C Beer/Sunday Sales/Conditional Approval FOR YOUR INFORMATION -- Conditional approval was given at the 7/16/85 Council meeting to Sinclair Service Station & Convenience Store, 2153 A.C.T. Circle for Class C Beer/Sunday Sales Permit. They have submitted, after the 90-day period, the required information which allows them to retain their license. CITY OF IOWA CITY CIVIC CENTER 410 E. WASHNIGTON ST. IOWA CITY, IOWA 52240 (319)356-50M October 30, 1985 Mr. Bill Blough c/o Heritage Cablevision 546 Southgate Avenue Iowa City, Iowa 52240 Dear Bill: I would like to thank you and Heritage for purchasing and installing the additional lights in the Civic Center Council Chambers. These lights have made it unnecessary for our City Council production crews to set up the portable lights when shooting in the Chambers, making their job a little easier. In addition, the cablecasting of meetings from the Chambers is of a higher quality now and it is more comfortable for those in front of the cameras. I think this action is the result and evidence of the BTC and local cable management working together to resolve common problems that can benefit each party. Once again, thank you for your assistance and cooperation in this matter. GSincerely, W.O. "Bill' Terry BTC Chairperson !/ bdw3/1 cc: BTC vCfty Council Drew Shaffer o2oc 4 MINUTES OF STAFF MEETING October 30, 1985 Referrals from the informal Council meeting were distributed to the staff for review and discussion (copy attached). The Assistant City Manager advised that a special formal meeting will be held prior to the informal meeting on Monday, November 4. The regular meet- ing on November 5 has been canceled. The special meeting agenda will include the resolutions for the parking system revenue bonds and the general obliga- tion bonds plus items on the sidewalk assessment program. Another special formal meeting is scheduled for November 12. Prepared by: Lorraine Saeger Informal Council Meeting W W o� c REFERRED DATE. October 29, 1985 PENDING COUNCIL ITEMS U W o2 ILz SUBJECT W W o� c REFERRED DATE DUE ltl W 29- w ¢ } - a COMMENTS/STATUS Congregate Housing Committee 10-29 MIS Committee Committee to formalize recommendations Council re. previously allocated funds. CDBG Recommendations 10-29 P&PD Why didn't CCN get copy of memo to Council with staff comments? School Playground Equipment 10-29 P&PD Use same covenants as in previous years re. liability if this equipment is provided through the CDBG Program. 12-B Thursday, Oct 31, 1985 The PhOstelphia Inquirer City managers hear the lesson of the leopard By Walter F. Needele t.sr w aw ~ Thars 4• new sand going forth eons lnVaod these days. We sand of dtln tooting Welr own home. It is a sound of titin selling themselves so that old indus• [rtes will stay and new Industries will knock on their doors, so homeowners will not move and take their taxes with them. This week. government leaders from places like Iowa City, Lon and Tacoma. Wath" where city teenagers run u ite gvernmenu, learned how to beat their own drums and toot their own horns The International City Management Association held its 71st annual conference in Philadelphia for Its 7,000 members. and 3,263 members and relatives from across the nation showed up for the four-day meeting, which wound cap yesterday. And for the JIM time in memory, the association staged several sessions on the an of cltyselling — because its members bad asked for those sessions. . Yesterday, they bard from a man who went from managing People to managing animals. William V. Donaldson, city manager of Cincinnati from 1975 to 1979 and president of the PhIledelphL Zoo slog thea said be learned things from the anlmata that managers can ase with people. "fn the so, we have two kinds of aNm sliV Donaldson said. "The cbeeteb is the meet specialized son that ever lived ... a matting, night hunter." But because they are so highly speeWlsed, Donaldvon eald, "cheetahs are now on the verge of extinction." In contrast, "the leopard is Just a goaxl4d•boy, generalist" he a" He eats anything 1381 Catch, be nota at day, eats at night And to some cities in Africa, he's even living In city parks, ating loose dogs• And so the population of leopards in the wild is expanding, he said, far larger than It was 2D years ago. City managers "need to be leopards and not be cheetahs," he said. "to understand change and apply IL "The. truth of the matter," he said. "Is that the people we have as citizens are the same as customers In business — but we dont know the least thing about our customers." When be came to the Philadelphia Zoo In 1979, Donaldson said. "for the first time in my life, I was soddenly Interested in who my customers were and why they came." He polled zoo visitors, he said, and was startled "Wo found W percent dont come to sec the animals. They come to be out lot the house)." And so the zooman realized he wasn't competing against other cultural Institutions. Instead, he said. "our biggest Cotion is shopping malls." Ionaldson's pollsters once focused on young, married women In relatively affluent suburban families, to learn about an audience that he wanted to attract "We found ell the ladles worked, all their husbands treated them like housewives, and they were so tired that they saw the zoo as a terrible place" where, he said, they feared they would have to walk the children for hours on end All those women wanted, he said, was someplace they could sit and watch the kids amuse themselves — a place like the Tree House exhibit the Zoo opened this year. What dty managers need, he avid, is to understand what they are selling, understand their customers and then make city workers part of the selling operation. Recently, a zoo worker was washing windows Inside the reptile house, Donaldson said, and "in come a local fruitcake, dressed like • swami, whips out a flute and starts playing. In the old days, line worker) would have knocked him on the head and thrown him out. Now, he said, Sorry, air, you have the wrong snaky,- and moved him over to the cobra." .SCC O