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HomeMy WebLinkAbout1985-11-12 Council minutesInformal Council Discussion October 15; 1985 Informal Council Discussion: October 15, 1985 at 6:30 p.m. in the Council Chambers at the Civic Center. Mayor John McDonald presiding. Council Present: McDonald, Baker, Erdahl, tuber, Dickson. Absent: Strait, riscn7Ti o. Staff Present: Berlin, Helling, Karr, Boyle, Carroll, O'Malley. Tae Recorded: Reel 85-C73, Side 1, 279 -End, Side 2, All; Reel 85-C76, Side 1. Civil Defense Reel 85-C73, Side 1 Johnson County Civil Defense Director Pat McCarney explained that Johnson County is a host county shelter because Johnson County is part of a host risk area as it relates to the Nuclear Regulatory Commission's certification of the Duane Arnold plant. There are seven surrounding counties that are classified as host areas. McCarney noted that the Duane Arnold facility has hired a consultant to write guidelines. McCarney stated an in service training will be held for Johnson County on October 24 and he will meet with federal inspectors October 28. Representatives from the Iowa City Fire Department, Police Department, Red Cross, Johnson County Sheriff's Office, social welfare departments and amateur radio organizations plan to attend the in service trajning. McCarney explained that if the Duane Arnold plant has a disaster, Duane Arnold would first notify the State Disaster Service, the State Disaster Service would then notify the Civil Defense Coordinator and the Governor would declare an emergency to enable the National Guard's participation. Iowa City's City Manager, Assistant City Manager and Legal Department would be involved with the Civil Defense Board in making disaster decisions. McCarney reviewed civil defense operations in Johnson County. He stated that Johnson County does not have the storages of resources and the federal government will not offer assistance until all resources within Johnson County are depleted. Iowa City does have a package disaster hospital including medical equipment and 250 folding cots in storage at the Johnson County secondary roads facility. McCarney stated that there are problems with obtaining enough toilet facili- ties during a major disaster. McCarney stated a report is being prepared about local building locations and toilet facilities within Johnson County. McCarney stated that utility companies are responsible and insured for costs associated from disasters created by the utility company but a method for payment of bills still needs to be worked out. McCarney said that there no longer is a contingency fund to help with disaster bill payments. In response to McDonald. McCarney stated that the County has not passed an ordinance requiring reimbursement for disaster expenses. McCarney reported that the civil defense depends upon volunteer and profes- sional help within the community including local fire department, police department, sheriff's department, university, university helicopter, Johnson y. . 2 County ambulance, amateur radio group, Salvation Army, Red Cross and area volunteer firemen. A major concern is that the county provides somebody to protect areas that would need to be evacuated and provide transportation to hospitals. McCarney explained that food preparation during a disaster would be done by the school system. McCarney said the Johnson County Civil Defense obtained funds to purchase a rescue van and that there exist seven rescue boats in Johnson County. Personnel Study Reel 85-C73, Side 2 Berlin stated the personnel study compared the City administrative and confidential employee fringe benefits and salaries with other Iowa cities, the University of Iowa and private businesses. Results of the study deter- mined Iowa City was, overall, consistent with the comparisons. Berlin noted that some comparisons were difficult to make because some of the other city department functions were not similar to Iowa City's and information was only used in areas where there could be meaningful comparisons. In response to Zuber, Carroll stated that the number of police officers per capita statistics did not include the University of Iowa security. Berlin explained that the University of Iowa security was not included because the number of residents in Iowa City only includes those students that legally reside in Iowa City. Zuber raised concerns about the accuracy of the population figure. Berlin stated that there are always statistical problems in these types of studies. Berlin stated that Iowa City does compete with other cities in the mid -west when the City employs people. Zuber inquired about the confidential and administrative City employee comparisons with the University. Berlin said the survey on fringe benefits for administrative employees was used because there are only seven confiden- tial employees and 70 administrative employees employed by Iowa City. Berlin noted that Iowa City has a policy to bring confidential and clerical employee salaries up to fair pay for work the people are doing. Zuber said that life insurance comparisons, disability health and employee assistance information should be checked for accuracy. Berlin stated that staff will review that specific information. Baker stated that the personnel study should include actual figures, i.e. the number of employees, salary range, etc., not just percentages. In response to Baker, Berlin stated the City employs 440people. Baker asked about salary disadvantages. Berlin stated that the Parks and Recreation Department and Fire Chief are examples of problems with competing as it relates to salaries. Carroll said there is a problem with hiring administrative employees at the mid -point range because the new employees are hired at higher salaries than other current employees. 3 Cottonwood Trees Reel 85-C76, Side I Boyle stated the Legal Department is redrafting the nuisance provision and is putting in abatement procedures. Council Time/Agenda Reel 85-C76, Side 1 1. Berlin stated that Moody's downgraded the parking revenue refunding ratings because the City is decreasing coverage and the City did not meet certain required coverages as provided in the existing covenant. Berlin stated he will contact Wayne Burggraaff. 2. Berlin reminded Council that four members are needed for the 4:45 special meeting on 10/16. 3. Berlin noted that Council received a memo regarding problems on the Summit Street bridge and requested authorization to proceed with necessary repairs as part of the FY86 Asphalt Overlay Project and stated staff recommended that a load limit be placed on the Summit Street bridge to prevent further damage by buses and trucks. 4. In response to Baker, Berlin stated a resolution to increase voting membership of the Urban Environment Ad Hoc Committee, to include a member of the Parks & Recreation Commission and the Chamber of Commerce Environmental Concerns Committee, should be on next week's agenda. 5. Baker inquired about the 8% remodeling and 6.25% new construction rates included in the Hansen Lind Meyer agreement re remodeling and expansion of the Civic Center. Berlin stated that remodeling interest rates are higher due to the problems and complications that arise during remodel- ing. 6. Baker asked what the City is doing at Ronalds and Dodge Streets. Berlin stated that sewer project work is being done. 7. In response to Dickson, Berlin stated an update on the airport project will be scheduled for Council discussion. In response to McDonald, j Boyle stated that the legal department has not been notified of any appeal on the airport lawsuit. B. McDonald inquired about the City's share of cost to pave Peterson Street. Berlin said information will be provided to the Council and he and staff have been in contact with Mr. Hershberger. I Informal Council Discussion October 21, 1985 Informal Council Discussion: October 21, 1985 at 6:30 p.m. in the Council Chambers at the tvac en er. Mayor John McDonald presiding. Council Present: McDonald, Baker, Ambrisco, Erdahl, Zuber, Dickson. Absent: ra3 ii. Staff Present: Berlin, Helling, Timmins, Karr, Vitosh, Kimble, Moen, O'Malley, Franklin, Beagle. Tae- Recorded: Reel 85-C76, Side 1, 244 -End, Side 2, All; Reel 85-C77, Side nU. Planning & Zoning Matters a. b i i c Beagle stated that this is to permit the establishment of a six lot commercial subdivision. In response to Ambrisco, Beagle stated that the applicant is interested in selling the lots individually and that the six lots will share three common access easements. a pug11C hearing for November 12, 1985 on an ordinance Franklin said Council will receive detailed information prior to the public hearing. In response to Dickson, Franklin said no sites have been specified for the ROP zone. Beagle stated the Planning and Zoning Commission will take final action on November 7, 1985. d. Public hearing on an ordinance enabling local review of nominations of Franklin stated the ordinance would amend Chapter 27 of the Municipal Code enabling the Iowa City Historic Preservation Commission to review nominations of local properties to the National Register of Historic Places. McDonald inquired about the current procedure. Franklin stated the nominations made to the National Register are reviewed at the state and federal level, not locally. Moen stated that the proposed ordinance allows a local body to make formal recommendations to the state. In M response to Baker, Moen stated that the Historic Preservation Commission can initiate designations of areas to the National Register of Historic Places. e. Public hearing on an ordinance enabling the buildingofficial to issue a temporary Certificate of Occupancy. Franklin explained that the Housing & Inspection Services Department requested the ordinance be prepared to allow a building official to issue a temporary Certificate of Occupancy when a parking area cannot be paved due to a settling of land or adverse weather conditions. f/g/h. Beagle explained that the applicant, Hallmark Homes Inc., has requested the City to vacate the eastern half of Peterson Street right-of-way. Franklin explained pavement extends to Shamrock Drive and Peterson Street and is not paved from Shamrock Drive/Peterson Street intersection south to the south property line of Shamrock Place and north property line of Vista Park. Franklin stated that Loren Hershberger has indicated a willingness to pave Peterson Street to the north property line of Vista Park Village and south property of Shamrock Place and Hershberger feels that Peterson Street, from the south property line of Shamrock Place to the intersection of Shamrock Drive should be paved by Iowa City or by an assessment project. McDonald noted that Councilmembers are not interested in an assessment project. Councilmembers discussed the City's responsibil- ity to pay for the paving project as it relates to whether the City was required to extend Peterson Street to the southern boundaries of Shamrock Place. Hershberger noted that he holds a firm bid of $4600 for the pavement project. Council agreed to Erdahl's suggestion to accept $100 for the vacation of a portion of Peterson Street right-of-way and split the cost with the developer for the paving project. Hershberger agreed to the Council's decision but stated the City should have been required to extend the pavement. i. Consider a resolution to approve the preliminary and final plats of Vista Park Village. In response to Baker, Beagle said the 25 foot pavement matches other streets in the area. Consider an ordinance for Franklin stated that approval is needed from the department of IDWAWM before Council gives final consideration. Baker asked what modifications could be made by the developer once the plans are approved in a POH zone. Franklin said internal modifications can be made as long as the square footage of the units does not change sufficiently to change the parking requirement, changes in the external elevations are approved as part of the planned development, and the number of units and parking configurati- on and character of the development would need to be presented to Planning and Zoning and the Council for approval. Baker stated that parking and number of bedrooms are issues of concern for this develot- ment. Franklin said that parking cannot be varied in OPOH. Baker stated that there should be an assurance that if there are changes in the parking and number of bedrooms, that the ordinance would be returned to Council for review. Timmins stated that he would provide Council with additional information regarding changes being presented to Council for approval before Tuesday's formal meeting. Erdahl raised concerns about including lake area when calculating density requirements. In response to Erdahl, Franklin said densities have always been calculated based on the entire area of the tract since Iowa City has had a zoning ordinance. Franklin said there are communities that have deleted ravines and water areas from the tract area when calculating density. Erdahl said the Council should consider changing the zoning ordinance to delete certain size water and ravines from density calcula- tions. Baker said the Urban Environment Ad Hoc Committee should consider it also. Timmins stated the developer is entitled to the density as calculated under the current zoning ordinance. k. Consider a resolution amending the membership of the Urban Environment Ad Hoc Committee. Franklin stated the resolution would expand membership to include a member of the Parks and Rec Commission, make the Chamber of Commerce Environmental Concerns Committee a voting member and officially make a University of Iowa representative a member. Fee Study Reel 85-C76, Side 2 Councilmembers reviewed the Fee Study report as prepared by the Finance Department. Berlin explained that the City intends to establish all fees and charges by resolution and that it is important for the Council to act on the fee recommendations in a timely manner. McDonald inquired about the charge for opening vehicles. Vitosh said the Police Department currently does not charge for opening vehicles. Berlin stated police would give City envelopes for citizens to mail in the fee when vehicles are opened. McDonald stated his opposition to increasing parking ticket fines to $3. Baker stated the City should be encouraging people to utilizing parking ramps. In response to Zuber, Vitosh said cars are put on a tow list when $15 worth of tickets are received and there are an estimated 4 1,000 cars on the tow list currently. Vitosh stated that Iowa City is currently working with other county offices regarding parking fine collec- tions when cars are registered in counties other than Johnson County. Ambrisco said the current $300 mobile vendor fee is small compared to the costs associated with retailers in a permanent downtown location and that the mobile vending fee should be increased. Zuber suggested the vendor license be bid out with a stipulation that the bid cannot be less than $400. McDonald stated that the large increases in zoning and subdivision fees may impact on the cost of rental housing. Ambrisco requested information about the zoning and subdivision fees and charges by comparable comnunities. Baker raised concerns about the Board of Adjustment's variance fee increases to $250 and the effect on small property owners. Baker asked when the Council would receive information from the transit facility, library, airport and about the sewer financing. Berlin stated the transit study is scheduled for discussion on November 12; the airport expansion project report should be ready in two weeks, and a sewer financing meeting will be scheduled upon completion of phase 4 report draft. Baker requested Zehr get information about how other airports generate revenue. Council requested a meeting be scheduled with the library staff to discuss generating revenues. Riley Grimes, Library Bd. President, stated the library is currently discussing other means of generating revenue for the operating budget and should be able to report to Council by mid-December. Grimes said the library is reviewing their policy of maintaining a free public library. Zuber stated the City should contact area legislators regarding the state employee exemption from local option payroll tax. Baker inquired about the downtown district special assessment. Berlin said a state law allows for services within a certain district to be added to the property tax but it requires support from people who live within the dis- trict. Council directed staff to prepare the fee resolutions. Vitosh acknowledged that Sr. Accountant Terry Kimble had prepared the fee study report. Appointments Reel 85-C77, Side 1 Senior Center: 1) Sandra Boutelle 2) Don Crum (reappointment) Meeting adjourned at 8:30. Informal Council Discussion October 29, 1985 Informal Council Discussion: October 29, 1985, at 7:45 p.m. in the ounct am ers a e Civic Center. Mayor John McDonald presiding. Councilmembers Present: McDonald, Zuber, Ambrisco, Dickson (7:45 p.m.), Strait (755 p.m.). sent: Erdahl, Baker. Staff Present: Helling, Timmins, Karr, Smith, Hencin, Cain, Moen, Nugent, Tape-recorded: Reel 85-C77, Side 2, 1 -End; Reel 85-C79, Side 1, All, Side 2, 1-51. CCN -CITY COUNCIL DISCUSSION REGARDING 1986 CDBG FUNDING: McDonald stated that the purpose of the meeting was to allow for an informal discussion between CCN and the City Council. McDonald inquired about CCN's reallocation of $390,000 that had been previously earmarked for congregate housing. Lauria explained that the $390,000 was added to the 1986 CDBG fund and the total amount $1,048,800 was allocated using a ranking priority system. McDonald stated the $390,000 was not released by Council for reallocation. Zuber stated that CCN's point system to prioritize projects seemed inconsistent. Lauria explained that although CCN uses a point system to rank projects, top projects don't always mean full funding is given. McDonald asked why funds were allocated for the Ralston Creek Open Space Project when College Hill Park is in the same area. CCN member R. Becker said the project is needed because the City's Recreation Center and park areas are over -used due to the nearby high density residential develop- ment. Lauria stated that a majority of the CCN members recognized the need for a park in the area. Becker said the $80,000 allocation could be used to obtain an auction to purchase land. Lauria raised concerns that he did not receive Schmeiser's October 25, 1985, memo regarding recommendations for 1986 CDBG funding prior to this evening's meeting. Strait inquired about CCN's decision to not recommend funding for the Economic Development Revolving Loan Fund and referred CCN members and Councilmembers to PPD Director Schmeiser's October 25, 1985, memo regard- ing recommendations for 1986 CDBG funding, page five. Lauria stated that CCN did not recommend funding the project because of the lack of specifi- cations in the project proposal. CCN member R. Patrick said the project proposal was presented, but no additional information was distributed to CCN members for review. Lauria stated that CCN officially made a request for more information. Staff member Patt Cain stated no such request was made. CCN member R. Williams stated that he favored the project upon further research and noted that R. Munston was willing to work with CCN to set up guidelines. Council reviewed the projects recommended for 1986 CDBG funding. F 1. EMERGENCY HOUSING PROJECT REPAIRS y Dickson asked why CCN allocated $2,741 more than what was requested. Lauria explained that CCN felt the project was extremely worthwhile but that cost overruns were expected. McDonald stated that the project had been previously funded by CCN and was now supposed to be self-supporting. Lauria stated that the energy housing project is able to maintain their operating budget, but the repairs were unex- pected. 2. HOUSING MODIFICATIONS FOR LOW/MODERATE-INCOME FRAIL ELDERLY No discussion. 3. COMPREHENSIVE HOUSING REHABILITATION AND WEATHERIZATION PROGRAM No discussion. 4. IOWA YOUTH CORPS - NAPOLEAN PARK PROJECT Zuber noted the project is contingent upon receiving, a $25,000 local match grant from the State. 5. SHARED HOUSING PROGRAM CONTINUATION No discussion. 6. COMMUNITY SUPPORT SERVICES AND DAY TREATMENT SERVICES Strait requested information regarding the number of persons treated by Mid -Eastern Iowa Community Mental Health Center. Zuber stated he will get clarification at the public hearing. 7. SYNTHESIS STUDIO_ IMPROVEMENT - UNITED ACTION FOR YOUTH Zuber asked if the project meets eligibility guidelines. CCN member questuionnairestated to bethat distributedSwaim, toDirector participa tsY,tohas assessformulated if the project meets the eligibility guidelines. CCN member R. Williams said the pro0ect may be eligible under HUD's guidelines regarding benefits to the cities. Hencin stated staff will prepare further information for Council. 8. ELDERLY HOME SERVICES COORDINATOR/CASE MANAGER In response to McDonald, CCN member Williams stated it is Iowa City's policy to not use CDBG monies to fund personnel, but HUD guidelines do not make such restrictions. Lauria said allocations for personnel have been made in the past. Dickson said the Elderly Home Services Coordinator was recommended by the Congregate Housing Study Committee because the Coordinator will be able to assist elderly in staying in their existing agency. Dicksonst ted Coordinator 1Congregate Housing sbe s anStudy 3 Committee has not made a final decision as to where the Coordinator will be housed. CCN member Williams asked Councilmembers if the Coordinator could be handled in-house through the City. 9. MARK TWAIN SCHOOL PLAYGROUND REVITALIZATION Lauria reported that a large number of low-income students are bussed into the school and information from the free school lunch program was used to determine the percentage of people the program benefits. Strait inquired about the City's liability regarding injury from using Playground equipmentfunded rothe etfmember Moen hathee llbaletef agreemnt wihthe SchoolDistrict stating the School District's responsibility for the playground equipment. 10. CRISIS CENTER - FOOD BANK FACILITY No discussion, 11. RESIDENTIAL ELDERLY/HANDICAPPED ACCESSIBILITY PROJECT No discussion. (Lauria noted that without the use of $390,000 previously earmarked for Congregate Housing, it is estimated that funding only exists for the above projects.) 12. HANDICARE, INCORPORATED EXPANSION Lauria noted that Handicare's incorporated lease with St. Patrick's Church decreases CCN's concerns about their lease problems. i 13. CURB RAMP INSTALLATION j No discussion. 14. ACQUISITION OF RALSTON CREEK OPEN SPACE No discussion. 15. GOODWILL INDUSTRIES RENOVATION Ambrisco inquired about the parking lot paving, Tom Zenge, Goodwill rep., stated the north end of parking was extended and widened into a rectangle, regraded for drainage and prepared for paving, 16. SYSTEMS UNLIMITED Ambrisco asked if approval for HUD's $633,700 grant is contingent on System Leonard,Li the $70,000 0irector creceiving OB of SystemsUnlimited, saidSystemeS Systems relying heavily on the $70,000 COBG fund in order to receive HUD's grant. Lauria said CCN was not aware of System's reliance on the allocation to receive the other HUD grant; CCN had concerns about the amount of In 4 money that had been previously allocated to Systems; and CCN allocated $6,000 less than what was requested in anticipation of an overall 15 percent cut in CDBG monies. 17. TERRILL MILL PARK IMPROVEMENTS No discussion. 18. NORTH MARKET SQUARE HANDICAP ACCESSIBILITY PLAY AREA No discussion. 19. GENERAL PROGRAM ADMINISTRATION In response to McDonald, Hencin stated the general program administra- tion costs cannot exceed 20% of the total grant and current costs utilize 16% of the total CDBG grant. 20. CONTINGENCY No discussion. Strait asked CCN members to read Schmeiser's October 25, 1985, memo regarding recommendations for 1986 CDBGfunding, page five, Economic Development. McDonald asked Dickson about Congregate Housing Study Committee's recommendations and raised concerns about the $390,000 CDBG allocation earmarked for congregate housing. Hencin noted that a public hearing will be held November 12th regarding CDBG allocations, the City Council will need to make final decisions on November 19th, and Iowa City is required to submit a CDBG program statement by December 1st. Hencin stated that Iowa City is receiving pressure from HUD to reallocate $390,000. Zuber asked if the City can retain part of the $390,000 for future use to insure the success of the Elderly Home to Services Coordinator. Hencin stated it was not possible. In response itte is onlycrecommendingkthe Elderly son said eHome Services cesate HCoordinator. ousing Study CHe cine said the Committee will not make other recommendations. Zuber raised concerns about the level of salary for the Elderly Home Services Coordinator. Helling stated the Congregate Housing Study Committee would make a formal recommendation to Council re the $390,000. McDonald thanked CCN members for their work on the CDBG grant alloca- tions. COUNCIL TIME 1. Helling noted a special formal November 4th. Council meeting has been scheduled a i tI ■ i EXECUTIVE SESSION Moved by Ambrisco, seconded to Dickson, to adjourn to executive session under Section 21.5C litigation to discuss strategy with Council in matters that are presently in litigation or where litigation is eminent where its disclosure would be likely to prejudice or disadvantage the governmental body in that litigation. Affirmative roll call vote unanimous, 5/0, Baker and Erdahl absent. The Mayor declared the motion carried. The Council adjourned to executive session at 8:35 p.m. OFFICIAL COUNCIL ACTIONS - 10/22/85 The cost of publishing the following proceedngs & claims is f Cumulative cost for this ca en ar year ar said publication is f . Iowa City Council, reg. mfg., 10/22/85, at 7:30 P.M. in the City Council Chambers of the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Dickson, Erdahl, McDonald, Strait, Zuber. Absent: None. The Mayor noted the addition of a resolution issuing a cigarette permit to the Consent Calendar. Moved by Ambrisco, seconded by Dickson, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Actions of the reg. mtg. of 10/22/85, as pub- lished subject to correction as recommended by the City Clerk. Minutes of Boards and Commis- sions: Mayor's Youth Employment Bd. - 9/25/85; Airport Comm. - 9/12/85; P&R Comm. - 10/9/85; P&R Comm. and P&Z Comm. Joint Mtg. - 8/1/85; P&Z Comm. - 10/3/85; Housing Comm. -10/8/85; Urban Environment Ad Hoc Comm. - 10/8/85; CEN - 9/17/85, 10/1/85. Permit Motions and Resolutions: Approving Class B Beer Permit and Sunday Sales for Pizza Hut 0402005, 1921 Keokuk. Approving partial refund of Class C Beer Permit and Sunday Sales for Michael's Cheese & Gourmet, Ltd., Old Capitol Center. Approving Class C Beer Permit and Sunday Sales for Kirkwood 76, 300 Kirkwood Ave. Approving Class E Beer Permit and Sunday Sales for QuikTrip 0548, 955 Mormon Trek. RES. 85-308, Bk. 88, p. 677, ISSUING CIGARETTE PERMITS. Approving Class C Liquor License for Ca Casa, 1200 S. Gilbert Court. Motions: Approving disbursements in the amount of f2, 559,126.72 for the period of 9/1 thru 9/30/85, as recommended by the Finance Director, subject to audit. Approving taxicab stand for Old Capitol Cab Co. Resolutions: RES. 85-309, Bk. 88, pp. 678-679, AFFIRMING AN EMPLOYEE SUSPENSION. RES. 85-310, Bk. 88, P. 680, ACCEPTING THE WORK FOR THE CAMP CARDINAL ROAD BRIDGE RELOCATION PROJECT. Council Activities October 22, 1985 Page 2 Setting public hearings: To set a public hearing on 11/12/85, to hear comments from the public regarding the recommendations by the Committee on Community Needs (CCN) on the use of 1986 Community Development Block Grant funds. Correspondence: Rita Mosquita requesting that a street light be installed on H Street north of 6th Street, referred to the Traffic Engr. Palle and Soon Jorgensen re a hedge on their property at 708 West Park Road with memo from City Forester attached, City Mgr. will reply. Jane Downer re traffic problems on Park Road and at the intersection of Park Road and Riverside Drive, referred to the Traffic Engr. Geri Hall re the disbanding of the Alzheimer's and Bereavement Support Groups, and requesting Council's consideration of the addition of a volunteer specialist to the City staff. Memo from the Civil Service Conn. submitting certified lists of applicants for the following positions: Housing Inspec- tor/Housing & Inspection Services; Maintenance Worker I/Refuse; Mainte- nance Worker I/Transit; SeniorClerk Typist/Pollution Control. Applications for the Use of Streets and Public Grounds: Regina High School for the use of streets for the Homecoming Parade, approved. Application for the Use of City Plaza: Michael Finn for permission to film on the City Plaza as part of a class project on 10/17/85, approved. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried and repeated the public hearing as set. Moved by Zuber, seconded by Ambrisco, to set a public hearing on 11/12/85, on an ordinance to rezone 3.74 acres from I-1 to CC -2 by Owens Brush, Inc. for property located northwest of Mall Drive adjacent to the Chicago, Rock Island and Pacific Railroad. The Mayor declared the motion carried, 7/0, all Councilmembers present. Moved by Dickson, seconded by Erdahl, to set a public hearing on 11/12/85, on an ordinance to create a Research Development Council Activities October 22, 1985 Page 3 Park (RDP) Zone. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by Dickson, seconded by Erdahl, to set a public hearing on 11/19/85, on a resolution approving the 1985 Neighborhood Open Space Plan Addendum to the 1983 Comprehensive Plan Update and on an ordinance approving the Open Space Dedication Ordinance for developing zones, an amendment to Chapter 32 of the Subdivi- sion Regulations. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. A public hearing was held on an ordinance enabling local review of nominations of local properties to the National Register of Historic Places. A public hearing was held on an ordinance enabling the Building Official to issue a temporary Certificate of Occupancy. Moved by Ambrisco, seconded by Baker, that ORD. 85-3258, Bk. 26, pp. 364-366, TO VACATE A PORTION OF PETERSON STREET RIGHT-OF-WAY, be voted upon for final passage at this time. The City Attorney reported that the resolution would reflect discussions with the developer stating in consideration for the conveyance of the vacated street right-of-way and $100, there will be a Hallmark Homes agreement and covenant to pave half of Peterson Street abutting Shamrock Place. He noted that the subdivider's agreement would include a provision that Hallmark Homes will pave Peterson Street abutting Shamrock Drive and the City will pave half of Peterson Street in an amount not to exceed $3000. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. A public hearing was held on a resolution authorizing sale and conveyance of excess City property, to -wit, a portion of vacated Peterson Street right-of-way lying south of its intersection with Arbor Drive in Iowa City. The City Attorney requested that the resolution authorizing sale and conveyance of excess City property, a portion of vacated Peterson Street, be amended with language stating `in consideration of the sum of $100, and Hallmark Homes, Inc. II Council Activities October 22, 1985 Page 4 agreement and covenant to pave half of Peterson Street abutting Shamrock Place.' Moved by Dickson, seconded by Ambrisco, to amend the resolution as stated by the City Attorney. The Mayor declared the motion carried, 7/0, all Councilmembers present. Moved by Strait, seconded by Ambrisco, to adopt RES. 85-311, Bk. 88, pp. 681-684, AUTHORIZING SALE AND CONVEYANCE OF EXCESS CITY PROPERTY, TO -WIT, A PORTION OF VACATED PETERSON STREET RIGHT-OF-WAY LYING SOUTH OF ITS INTERSECTION WITH ARBOR DRIVE IN IOWA CITY, IOWA, as amended. Affirma- tive roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Dickson, to adopt RES. 85-312, Bk. 88, pp. 685-687, APPROVING THE PRELIMINARY AND FINAL PLATS OF VISTA PARK VILLAGE. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Zuber, that the ordinance for Planned Development Housing (PDH -8) on 7.44 acres for Melrose Lake Apartments located on Woodside Drive extended, be given first vote for passage. The City Attorney reviewed LSRD and PDH provisions relative to changes after Council approval and informed Council if they wished to restrict future changes it would require setting a public hearing again and starting over with a new ordinance and separate zoning agreement. Baker suggested Council enter into an agreement to address the number of bedrooms and any decrease in the amount of parking required. The majority of Council agreed to proceed as presented. Staff - member Franklin present for discussion. The Mayor declared the motion carried, 4/3, with the following division of roll call votes: Ayes: Strait, Ambrisco, McDonald, Zuber. Nays: Baker, Dickson, Erdahl. Moved by Ambrisco, seconded by Strait, to adopt RES. 85-313, Bk. 8B, p. 688, AMENDING THE MEMBERSHIP OF THE URBAN ENVIRONMENT AD HOC COMMITTEE. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Council Activities October 22, 1985 Page 5 A public hearing was held on an amendment to the River Regulations in the Municipal Code. Reginald Williams, member of the Committee on Community needs, read a statement encouraging consideration of funding for the Economic Development Revolving Loan Fund. Moved by Erdahl, seconded by Strait, to accept the state- ment as presented. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by Ambrisco, seconded by Dickson, to appoint Sandra Boutelle, 3126 E. Court Street, and reappoint Don Crum, 512 Manor Drive, to the Senior Center Comm. for three-year terms ending 12/31/88. The Mayor declared the motion carried unanimously, 7/0, all Council - members present. The Mayor noted the appointment to fill an unexpired term ending 1/1/88 on the Resources Conservation Comm. will be readvertised, and the appointment of a journeyman plumber and a representative of the public to the Bd. of Examiners of Plumbers are deferred until 11/19/85. Councilmember Zuber noted that Council would be discussing the CCN recommenda- tions on 10/29 and requested Council clarify monies previously allocated to Congregate Housing and reallocated by CCN in their latest recommendations. Council will discuss the matter on the 29th. Baker reminded everyone to participate in the Halloween Parade next Wednesday evening. Baker requested Council consider half -a -percent franchise fee earmarked for human service funding. Councilmember Ambrisco thanked Sr. Venarda and the Mercy staff for the professional care received during his ten day stay. Dickson commended the people who participated in the Hospice Striders event on 10/13. Recommendation of the Committee on Community Needs noted as follows: The CCN reaffirms its recommendation sent to the City Council on May 29, 1985, that the Resources Conservation Commission's recommendation, dated March 18, 1985, regarding the 1% franchise fee for the Iowa -Illinois Gas & Electric Company be approved. Council Activities October 22, 1985 Page 6 Recommendations of the Urban Environ- ment Ad Hoc Committee noted as follows: (1) That the City Council appoint a member of the Parks and Recreation Commission to serve on the UEAHC, and that the member- ship status of the Chamber of Commerce Environmental Concerns Committee represen- tative be changed from non-voting to voting. This recommendation was discussed at the Council meeting on October 8, 1985. the Resolution one the agenda the membership (2) That of as the Planning and Zoning Commission and the City Council considers the Neighborhood Open Space Plan and Ordinance, priority be given to the preservation of natural features and environmentally sensitive areas. This recommendation may be considered when the Council reviews the Neighborhood Open Space Plan and Ordinance in November. Moved by Zuber, seconded by Strait, to adopt RES. 85-314, Bk. 88, 1 689-693, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE IOWA DEPARTMENT OF TRANSPORTATION FOR A FEDERAL -AID URBAN SYSTEMS PROJECT FOR THE REPAVING OF DUBUQUE STREET FROM IOWA AVENUE TO PARK ROAD. City Engr. Farmer noted that until the location design report was approved negotiations of right-of-way could not begin. He also stated that a minimum of nine trees would be removed for the project. Council requested trees be replaced. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Zuber, to adopt RES. 85-315, Bk. 88, pp. 694-697, AUTHORIZING EXECUTION OF MEMORANDUM OF AGREEMENT FOR HUD/SBA TECHNICALASSISTANCE FOR LOCAL ECONOMIC DEVELOPMENT. The City Manager stated that Clear Creek would pay half of the total cost estimated at $9000. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Ambrisco, that an ordinance establishing research - service facilities, warehouses and distribution centers as eligible for partial exemption from property taxes, be given first vote for passage. The Mayor ............ .... Council Activities October 22, 1985 Page 7 declared the motion carried, 6/1, with the following division of roll call votes: Ayes: Dickson, Erdahl, McDonald, Strait, Zuber, Ambrisco. Nays: Baker. Moved by Erdahl, seconded by Dickson, that the rule requiring that ordinances be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 85-3259, Bk. 26. THE pp. C6769OAMENDING RDINANCES OF ODEOFOFIOWA CITY AUTHORIZING THE DIRECTOR OF PARKS AND RECREATION TO ESTABLISH TRAFFIC AND PARKING REGULATIONS IN CITY PARKS, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Erdahl, seconded by Strait, the ordinance be finally adopted at this time. Affirma- tive roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Zuber, seconded by Erdahl, to adjourn, 8:45 P.M. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. For a more detailed 8 complete description of Council Activities b Disbursements see Office f ity Cl and Finance Department. s/JOHN MCDONAl OR MARIAN K. KARR, CITY CLER 7im,�„J,(! Submitted for publication - 10/31/85 COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES October 22, 1985 Iowa City Council, reg. mtg., 10/22/85, at 7:30 P.M. in the City Council Chambers of the Civic Center. Mayor McDonald presiding. Council - members present: Ambrisco, Baker, Dickson, Erdahl, McDonald, Strait, Zuber. Absent: None. Staffinembers present: Berlin, Melling, Timmins, Karr, Franklin, Beagle, Rockwell, Farmer. Tape recorded on Tape 85-C75, Side 2, 1 -End; and 85-C78, Side 1, 1-288. The Mayor noted the addition of a resolution issuing a cigarette permit to the Consent Calendar. Moved by Ambrisco, seconded by Dickson, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Actions of the reg. mtg. of 10/22/85, as published subject to correction as recommended by the City Clerk. Minutes of Boards and Commissions: Mayor's Youth Employment Bd. - 9/25/85; Airport Comm. - 9/12/85; P&R Comm. - 10/9/85; P&R Comm. and P&Z Comm. Joint Mtg. - 8/1/85; P&Z Comm. - 10/3/85; Housing Comm. -10/8/85; Urban Environment Ad Hoc Comm. - 10/8/85; CCN - 9/17/85, 10/1/85. Permit Motions and Resolutions: Approving Class B Beer Permit and Sunday Sales for Pizza Hut of America, Inc. dba Pizza Hut #402005, 1921 Keokuk. Approving partial refund of Class C Beer Permit and Sunday Sales for Morgan Dean Jones dba Michael's Cheese & Gourmet, Ltd., Old Capitol Center. Approving Class C Beer Permit and Sunday Sales for Inland Transport Co. dba Kirkwood 76, 300 Kirkwood Ave. Approving Class E Beer Permit and Sunday Sales for QuikTrip Corpora- tion dba QuikTrip #548, 955 Mormon Trek. RES. 85-308, Bk. 88, p. 677, ISSUING CIGARETTE PERMITS. Approving Class C Liquor License for La Casa Ltd, dba La Casa, 1200 S. Gilbert Court. Motions: Approving disbursements in the amount of $2,559,126.72 for the period of 9/1 thru 9/30/85, as recommended by the Finance Director, subject to audit. Approving taxicab stand for Old Capitol Cab Co. Resolutions: RES. 85-309, Bk. 88, pp. 678-679, AFFIRMING AN EMPLOYEE SUSPENSION. RES. 85-310, Bk. 88, p. 680, ACCEPTING THE WORK FOR THE CAMP CARDINAL ROAD BRIDGE RELOCATION PROJECT. Setting public hearings: To set a public hearing on 11/12/85, to hear comments from the public regarding the recommendations by the Committee on Community Needs (CCN) on the use of 1986 Community Development Block Grant funds. Correspondence: Rita Mosquita requesting that a street light be installed on H Street north of 6th Street, referred to the Traffic Engr. Palle and Soon Jorgensen re a hedge on their property at 708 West Park Road with memo from City Forester attached, City Mgr. will reply. Jane Downer re traffic problems on Park Road and at the intersection of Park Road and Riverside Drive, referred to the Traffic Engr. Geri Hall re the disbanding of. the Alzheimer's and Bereavement Support Groups, and requesting Council's consideration of the addition Council Activities October 22, 1985 Page 2 of a volunteer specialist to the City staff. Memo from the Civil Service Comm. submitting certified lists of applicants for the following positions: Housing Inspector/Housing & Inspection Services; Maintenance Worker I/Refuse; Maintenance Worker I/Transit; Senior Clerk Typist/Pollution Control. Applications for the. Use of Streets and Public Grounds: Regina High School for the use of streets for the Homecoming Parade, ap- proved. Application for the Use of City Plaza: Michael Finn for permis- sion to film on the City Plaza as part of a class project on 10/17/85, approved. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried and repeated the public hearing as set. Moved by Zuber, seconded by Ambrisco, to set a public hearing on 11/12/85, on an ordinance to rezone 3.74 acres from I-1 to CC -2 by Owens Brush, Inc. for property located northwest of Mall Drive adjacent to the Chicago, Rock Island and Pacific Railroad. The Mayor declared the motion carried, 7/0, all Councilmembers present. Moved by Dickson, seconded by Erdahl, to set a public hearing on 11/12/85, on an ordinance to create a Research Development Park (RDP) Zone. The Mayor declared• the motion carried unanimously, 7/0, all Councilmembers present. Moved by Dickson, seconded by Erdahl, to set a public hearing on 11/19/85, on a resolution approving the 1985 Neighborhood Open Space Plan Addendum to the 1983 Comprehensive Plan Update and on an ordinance approving the Open Space Dedication Ordinance for developing zones, an amendment to Chapter 32 of the Subdivision Regulations. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. A public hearing was held on an ordinance enabling local review of nominations of local properties to the National Register of Historic Places. No one appeared. A public hearing was held on an ordinance enabling the, Building Official to issue a temporary Certificate of Occupancy. No one appeared. Moved by Ambrisco, seconded by Baker, that ORD. 85-3258, Bk. 26, pp. 364-366, TO VACATE A PORTION OF PETERSON STREET RIGHT-OF-WAY, be voted upon for final passage at this time. The City Attorney reported that the resolution would reflect discussions with the developer stating in consideration for the conveyance of the vacated street right-of-way and $100, there will be a Hallmark Homes agreement and covenant to pave half of Peterson Street abutting Shamrock Place. He noted that the sub - divider's agreement would include a provision that Hallmark Homes will pave Peterson Street abutting Shamrock Drive and the City will pave half of Peterson Street in an amount not to exceed $3000. Affirmative roll call vote unanimous, 7/O, all Councilmembers present. The Mayor declared the ordinance adopted. Council Activities October 22, 1985 Page 3 A public hearing was held on a resolution authorizing sale and conveyance of excess City property, to -wit, a portion of vacated Peterson Street right-of-way lying south of its intersection with Arbor Drive in Iowa City. No one appeared. The City Attorney requested that the resolution authorizing sale and conveyance of excess City property, a portion of vacated Peterson Street be amended with language stating "in consideration of the sum of $100, and Hallmark Homes, Inc. agreement and covenant to pave half of Peterson Street abutting Shamrock Place." Moved by Dickson, seconded by Ambrisco, to amend the resolution as stated by the City Attorney. The Mayor declared the motion carried, 7/0, all Councilmembers present. Moved by Strait, seconded by Ambrisco, to adopt RES. 85-311, Bk. 88, pp. 681-684, AUTHORIZING SALE AND CONVEYANCE OF EXCESS CITY PROPERTY, TO -WIT, A PORTION OF VACATED PETERSON STREET RIGHT-OF-WAY LYING SOUTH OF ITS INTERSECTION WITH ARBOR DRIVE IN IOWA CITY, IOWA, as amended. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Dickson, to adopt RES. 85-312, Bk. 88, pp. 685-687, APPROVING THE PRELIMINARY AND FINAL PLATS OF VISTA PARK VILLAGE. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Zuber, that the ordinance for Planned Development Housing (PDH -8) on 7.44 acres for Melrose Lake Apartments located on Woodside Drive extended, be given first vote for passage. The City Council Attorney after cilapproreviewed enprovisions relative t valandinformedCouncilifthey wished changes it would require setting a public hearing again and starting over with a new ordinance and separate zoning agreement. Baker suggested Council enter into an agreement to address the number of bedrooms and any decrease in the amount of parking required. The majority of Council agreed to proceed as presented. Staffinember Franklin present for discus- sion. The Mayor declared the motion carried, 4/3, with the following division of roll call votes: Ayes: Strait, Ambrisco, McDonald, Zuber. Nays: Baker, Dickson, Erdahl. Moved by Ambrisco, seconded by Strait, to adopt RES. 85-313, Bk. 88, p. 688, AMENDING THE MEMBERSHIP OF THE URBAN ENVIRONMENT AD HOC COMMITTEE. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. A public hearing was held on an amendment to the River Regulations in the Municipal Code. No one appeared. Reginald Williams, member of the Committee on Community needs, read a statement encouraging consideration of funding for the Economic Develop- ment Revolving Loan Fund. Moved by Erdahl, seconded by Strait, to accept the statement as presented. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Council Activities October 22, 1985 Page 4 Moved by Ambrisco, seconded by Dickson, to appoint Sandra Boutelle, 3126 E. Court Street, and reappoint Don Crum, 512 Manor Drive, to the Senior Center Comm. for three-year terms ending 12/31/88. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. The Mayor noted the appointment to fill an unexpired term ending 1/1/88 on the Resources Conservation Comm. will be readvertised, and the appointment of a journeyman plumber and a representative of the public to the Bd. of Examiners of Plumbers are deferred until 11/19/85. Councilmember Zuber noted that Council would be discussing the CCN recommendations on 10/29 and requested Council clarify monies previously allocated to Congregate Housing and reallocated by CCN in their latest recommendations. Council will discuss the matter on the 29th. Baker reminded everyone to participate in the Halloween Parade next Wednesday evening. Baker requested Council consider half -a -percent franchise fee earmarked for human service funding. Councilmember Ambrisco thanked Sr. Venarda and the Mercy staff for the professional care received during his ten day stay. Dickson commended the people who participated in the Hospice Striders event on 10/13. Recommendation of the Committee on Community Needs noted as follows: The CCN reaffirms its recommendation sent to the City Council on May 29, 1985, that the Resources Conservation Commission's recommendation, dated March 18, 1985, regarding the 1% franchise fee for the Iowa -Illinois Gas 8 Electric Company be approved. Hoc as Recommendations That the the CityUrban CouncilEnvironment appoint admemberCommittee noted Parksand follows:ws:(1))( Recreation Commission to serve on the UEAHC, ,and that the membership status of the Chamber of Commerce Environmental Concerns Committee representative be changed from non-voting to voting. This recommendation was discussed at the Council meeting on October 8, 1985. A Resolution amending the membership of the UEAHC is on the agenda; (2) That as the Planning and Zoning Commission and the City Council considers the Neigh- borhood of Onaturen alCePlan featuresand andie vironmentally rioritbsensitive iven o the areaspreserva- This recommendation may be considered when the Council reviews the Neighborhood Open Space Plan and Ordinance in November. Moved by Zuber, seconded by Strait, to adopt RES. 85-314, Bk. 88, pp. 689-693, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE IOWA DEPARTMENT OF TRANSPORTATION FOR A FEDERAL -AID URBAN SYSTEMS PROJECT FOR THE REPAVING OF DUBUQUE STREET FROM IOWA AVENUE TO PARK ROAD. City Engr. Farmer noted that until the location design report was approved negotiations of right-of-way could not begin. He also stated that a minimum of nine trees would be Affirmativemoved for roll callhe vote oject. Council unanimous, 7/O, requested r C uncilmembers present. The Mayor declared the resolution adopted. Y Council Activities October 22, 1985 Page 5 Moved by Ambrisco, seconded by Zuber, to adopt RES. 85-315, Bk. 88, pp. 694-697, AUTHORIZING EXECUTION OF MEMORANDUM OF AGREEMENT FOR HUD/SBA TECHNICAL ASSISTANCE FOR LOCAL ECONOMIC DEVELOPMENT. The City Manager stated that Clear Creek would pay half of the total cost estimated at $9000. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Ambrisco, that an ordinance establishing research -service facilities, warehouses and distribution centers as eligible for partial exemption from property taxes, be given first vote for passage. The Mayor declared the motion carried, 6/1, with the following division of roll call votes: Ayes: Dickson, Erdahl, McDonald, Strait, Zuber, Ambrisco. Nays: Baker. Moved by Erdahl, seconded by Dickson, that the rule requiring that ordinances be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 85-3259, Bk. 26, pp. 367-369, AMENDING SECTION 25-2 OF THE CODE OF ORDINANCES OF IOWA CITY AUTHORIZING THE DIRECTOR OF PARKS AND RECREATION TO ESTABLISH TRAFFIC AND PARKING REGULATIONS IN CITY PARKS, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Erdahl, seconded by Strait, the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Zuber, seconded by Erdahl, to adjourn, 8:45 P.M. The Mayor I declared the motion carried unanimously, 7/0, all Councilmembers present. John c ono ayor i Marian K. Karr, tyerLcT rk i yj OFFICIAL ACTIONS OF COUNCIL - 11/4/85 The cost of publishing the following proceedings d claims is fCumula- tive cost for this calendar r year for said publication is $ Iowa CityToncil, special mtg., 11/4/85, at 6:30 p.m. in the City Council Chambers of the Civic Center. Mayor McDonald presiding. Councilmembers Present: Ambrisco, Baker, Dickson (6:35), McDonald, Strait, Zuber. Absent: Erdahl. Moved by Ambrisco, seconded by Baker, to approved Abstract of Election for the October 15, 1985, Primary Election, as Certified by the Johnson County Auditor. Affirmative roll call vote unanimous, 5/0, Dickson, Erdahl absent. The Mayor declared the motion carried. Moved by Zuber, seconded by Ambrisco, to adopt RES. 85-316, Bk. 88,pp. 698-727, AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND SECURING THE PAYMENT OF $3,795,000 PARKING SYSTEM REVENUE BONDS OF THE CITY OF IOWA CITY, IOWA, UNDER THE PROVISIONS OF THE CITY CODE OF IOWA AND PROVIDING FOR A METHOD OF PAYMENT OF SAID BONDS. Affirmative roll call vote unanimous, 5/0, Dickson, Erdahl absent. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Ambrisco, to adopt RES. 85-317, Bk. 88, pp. 728-742, AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF $4,700,000 OBLIGATION BONDS AND LEVYING A TAX TO PAY SAID BONDS. Affirmative roll call vote unanimous, 5/0, Dickson, Erdahl absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Luber, to adopt RES. 85-318, Bk. 88, pp. 743-778, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE IOWA ENERGY POLICY COUNCIL FOR AN ENERGY MANAGEMENT PROGRAM MATCHING GRANT. Affirmative roll call vote unanimous, 5/0, Dickson, Erdahl absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Zuber, to adopt RES. 85-319, Bk. 88, p. 779, AMENDING THE NUMBER OF AUTHORIZED POSI- TIONS IN THE CITY ADMINISTRATIVE OFFICES, increasing the half-time Energy Coordina- tor to three-quarter time for the remain- der of FY86. Dickson arrived at 6:35. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. Official Actions November 4, 1985 Page 2 Moved by Ambrisco, seconded by Dickson, to adopt RES. 85-320, Bk. 88, pp. 780-781, ACCEPTING THE WORK FOR THE SIDEWALK ASSESSMENT PROJECT - FY86. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Dickson, to adopt RES. 85-321, Bk. 88, p. 782, ORDERING PREPARATION OF FINAL PLAT AND SCHEDULE OF ASSESSMENTS FOR THE SIDEWALK ASSESSMENT PROJECT - FY86. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. Moved by Strait, seconded by Dickson, to adjourn, 6:40 p.m. The Mayor declared the motion carried unanimously, 6/0, Erdahl absent. A more complete description of Council activities is on file in t o fic oe /J City Clerk. 155=`—pX s/JOHN DONALD, MAYOR s/MARIAN K. KARR, CITY ERK 1jQ,;�, Submitted for publication 11/14/85. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES November 4, 1985 Iowa City Council, special mtg., 11/4/85, at 6:30 p.m. in the City Council Chambers of the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Dickson (6:35), McDonald, Strait, Zuber. Absent: Erdahl. Staffinembers present: Berlin, Helling, Timmins, Karr, Fosse, O'Malley. Tape recorded on Tape 85-C78, Side 1, 288-377. Moved by Ambrisco, seconded by Baker, to approved Abstract of Election for the October 15, 1985, Primary Election, as Certified by the Johnson County Auditor. Affirmative roll call vote unanimous, 5/0, Dickson, Erdahl absent. The Mayor declared the motion carried. Moved by Zuber, seconded by Ambrisco, to adopt RES. 85-316, Bk. 88,pp. 698-727, AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND SECURING THE PAYMENT OF $3,795,000 PARKING SYSTEM REVENUE BONDS OF THE CITY OF IOWA CITY, IOWA, UNDER THE PROVISIONS OF THE CITY CODE OF IOWA AND PROVIDING FOR A METHOD OF PAYMENT OF SAID BONDS. Affirmative roll call vote unanimous, 5/0, Dickson, Erdahl absent. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Ambrisco, to adopt RES. 85-317, Bk. 88, pp. 728-742, AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF $4,700,000 OBLIGATION BONDS AND LEVYING A TAX TO PAY SAID BONDS. Affirmative roll call vote unanimous, 5/0, Dickson, Erdahl absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Zuber, to adopt RES. 85-318, Bk. 88, pp. 743-778, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE IOWA ENERGY POLICY COUNCIL FOR AN ENERGY MANAGEMENT PROGRAM MATCHING GRANT. Affirmative roll call vote unanimous, 5/0, Dickson, Erdahl absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Zuber, to adopt RES. 85-319, Bk. 88, p. 779, AMENDING THE NUMBER OF AUTHORIZED POSITIONS IN THE CITY ADMINISTRATIVE OFFICES, increasing the half-time Energy Coordinator to three-quarter time for the remain- der of FY86. Dickson arrived at 6:35. Council commended staff on the grant. The City Manager explained money for the one-quarter salary would be funded by landfill and the Iowa -Illinois rebate. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Dickson, to adopt RES. 85-320, Bk. 88, pp. 780-781, ACCEPTING THE WORK FOR THE SIDEWALK ASSESSMENT PROJECT - FY86. Affirma- tive roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Dickson, to adopt RES. 85-321, Bk. 88, p. 782, ORDERING PREPARATION OF FINAL PLAT AND SCHEDULE OF ASSESSMENTS FOR THE SIDEWALK ASSESSMENT PROJECT - FY86. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. Moved by Strait, seconded by Dickson, to adjourn, 6:40 p.m. The Mayor declared the motion carried unanimously, 6/0, Erdahl absent. CITY CLERK COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES November 12, 1985 Iowa City Council, special mtg., 11/12/85, at 6:30 P.M. in the City Council Chambers of the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Dickson, Erdahl (7:25), McDonald, Strait, Zuber. Absent: None. Staffinembers present: Berlin, Helling, Timmins, Karr, Franklin, Carroll, Cain, Moen, Hencin, Penney, Lundell, Nugent. Tape recorded on tape 85-C78, Side 1, 377 -End and Side 2, All; 85-C83, Side 1, 1-174. The Mayor announced the omission of item 2e(2) in the Consent Calendar for separate discussion. Moved by Strait, seconded by Dickson, that the following items and recommendations in the Consent Calendar be received, or approved and/or adopted as amended: Approval of Official Actions of the regular meeting of 10/22/85, and the special meeting of 11/4/85, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Mayor's Youth Employment Bd. -10/9/85; Sr. Center Comm. - 9/1/85; Airport Comm. - 10/10/85; Historic Preservation Comm. - 10/9/85; Civil Service Comm. - 10/9/85, 10/25/85; Bd. of Adjustment Comm. - 8/14/85; Broadband Telecommunications Conn. -9/17/85; Housing Appeals Bd. - 10/8/85; CCN Com. - 10/15/85. i' Permit Motions: Approving Class C Liquor License and Sunday Sales for The Ground Round, Inc. dba The Ground Round, 830 S. Riverside Drive. Approving Class E Beer Permit and Sunday Sales for Richard James Hamann dba Wine Warehouse Inc., 409 South Gilbert Street. Approving Class B Wine Permit for Thomas H. Wegman dba Things & Things & Things, Inc., 130 South Clinton Street. Motions approved as follows: Recommendations of the Design Review Committee: (1) the Committee recommends approval for the landscaping, lighting and facia signage design plans for 325 E. Washington Street (Old Elk's Building); (2) the Committee reconmends approval of the canopy replacement application for 112 E. College Street (Buc's). Resolutions: RES. 85-322, Bk. 88, p, 783, ACCEPTING THE WORK FOR THE IOWA AVENUE BRIDGE RECONSTRUCTION PROJECT, BRM -4072 -(I) --8N-52. Affirmative roll call unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried, 6/0, Erdahl absent. William Halstead appeared re item 2e(2) which was deleted from the Con- sent Calendar. After discussion, moved by Ambrisco, seconded by Strait, to adopt RES. 85-323, Bk. 88, pp. 784-785, AFFIRMING AN EMPLOYEE DISCHARGE. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. Complete Council Activities November 12, 1985 Page 2 A public hearing was held on an ordinance to create a research develop- ment park (RDP) zone. No one appeared. A public hearing was held on an ordinance to rezone 3.74 acres from I-1 to CC -2 for Owens Brush Incorporated for property located northwest of Mall Drive adjacent to the Chicago, Rock Island and Pacific Railroad. No one appeared. Moved by Zuber, seconded by Ambrisco, that the ordinance to rezone 3.74 acres from I-1 to CC -2 of property owned by Owens Brush, Inc. on Mall drive, be given first vote for passage. Staffinember Franklin appeared and noted the applicant had requested the readings be waived. Baker indicated he would vote against the motion tonight as he does not support voting on a matter the same night as the public hearing. The Mayor declared the motion carried, 5/1, with the following division of roll call vote: Ayes: McDonald, Strait, Zuber, Ambrisco, Dickson. Nays: Baker. Absent: Erdahl. Moved by Ambrisco, seconded by Dickson, that the ordinance enabling the Building Official to issue a temporary Certificate of Occupancy, be given first vote for passage. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried. Moved by Zuber, seconded by Ambrisco, that the ordinance for Planned Development Housing (PDH -8) on 7.44 acres for Melrose Lake Apartments located on Woodside Drive extended, be given second vote for passage. The Mayor declared the motion carried, 4/2, with the following division of roll call vote: Ayes: Zuber, Ambrisco, McDonald, Strait. Nays: Baker, Dickson. Absent: Erdahl. Staffinember Franklin noted the public hearing scheduled for 11/19 on the 1985 Neighborhood Open Space Plan Addendum to the 1983 Comprehensive Plan would be deferred. The Planning & Zoning Commission would not have a recom- mendation prepared by that scheduled time. The recommendations of the Committee on Community Needs noted as follows: (1) the Committee on Community Needs recommends that the City Council not extend the "403" (CDBG) area boundary to include the 900 block of North Gilbert Street. Council will schedule this matter for discussion and notify Deborah Bayer; (2) the Committee on Community Needs recommends that the City Council extend the acquisition deadline for Miller/Orchard Park to December 1, 1985. If by that date an option on the property has not been secured, CCN recommends that the funds for this project revert back to the CDBG program. Zuber questioned when the funds would revert back to CCN. The Mayor stated the matter should be settled within the next few weeks; (3) the Committee on Community Needs recommends that the City Council fund the following 1986 CDBG priorities in the amount given below: Emergency Housing Project Repairs $ 8,000 Housing Modifications for Low -Income Frail Elderly 8,000 Comprehensive Housing Rehabilitation & Weatherization 180,000 Mayor's Youth Employment Program 26,860 Shared Housing Program Continuation 20,000 r' Complete Council Activities November 12, 1985 Page 3 Community Support Services and Day Treatment Program; Mid -Eastern Iowa Community Mental Health Center 115,000 Synthesis Studio Improvement/United Action for Youth 6,000 Elderly Home Services Coordinator/Case Manager 35,000 Mark Twain School Playground Revitalization 1,000 Crisis Center Food Bank Facility 156,500 Residential Elderly/Handicapped Accessibility Project 20,000 Curb Ramp Installation 5,000 Acquisition of Ralston Creek Open Space 80,000 Goodwill Industries Renovation 127,000 Terrill Mill Park Improvements 1,200 North Market Square Handicapped Play Area 3,000 Systems Unlimited, Inc. 63,640 Handicare, Inc. Expansion 49,000 General Program Administration 107,000 Contingency Fund 36 600 Total A public hearing was held to receive citizen comments on the use of 1986 Community Development Block Grant (CDBG) funds. Erdahl arrived 7:25 p.m. The Mayor announced no decision would be made tonight on allocations. The matter will be scheduled for informal Council discussion on 11/18 and final Council action on 11/19. The following people appeared: Karen Hradek, 924 Hudson; Fredine Branson, 1104 Tower Ct.; David Schuldt, 202 N. Westminister; Tom Zenge, 1117 Denbigh; Verne Kelley and Carol Lear, 505 E. College; James Harris, 219 Ronalds St.; Susie Norbeck, 1733 Winston Dr., Ray Muston, R.R. 6; Susan Horowitz, 1129 Kirkwood Ave.; Ruth Adie, 2104 Taylor Dr.; Ann Riley, 1918 -12th Ave. (Coralville); Jill Neidig, 2071 S. Ridge Dr.; Merle Trumnel, 314 W. Benton; David Leshtz, 1411 Sheridan Ave. Moved by Strait, seconded by Dickson, to accept and 'place on file the following correspondence: Jack Zerwas, President, Emergency Housing Corporation; memo from Fred Krause, Chairperson, Iowa City Housing Commission; Mr, and Mrs. Robert Scott; Karen Hradek, Chairperson, Miller/Orchard Neighborhood; copy of DAily Iowan article by David Leshtz. The Mayor declared the motion carried unanimous y, /0, all Councilmembers present. The Mayor announced the following vacancy: P&Z Comm. - one vacancy for an unexpired term beginning 1/1/86 and ending 5/1/88. This appointment will be made at the 12/17/85 meeting of the City Council. Moved by Strait, seconded by Dickson, to adopt the following resolutions: RES. 85-324, Bk. 88, p. 324, REPEALING RESOLUTION 77-283 AND ESTABLISHING REVISED FEES FOR TAXICAB STANDS; RES . 85-325, Bk. 88, p. 787, REPEALING RESOLUTION 83-164 AND ESTABLISHING REVISED FEES FOR TAXICAB LICENSE DECAL AND TAXICAB DRIVER'S LICENSE; RES. 85-326, Bk. 88, p. 788, REPEALING RESOLUTION 85-39 AND ESTABLISHING REVISED FEES FOR MANUFACTURED HOUSING PARK LICENSES. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolutions adopted. Moved by Ambrisco, seconded by Strait, to adopt RES. 85-327, Bk. 88, pp. 789-795, RESOLUTION OF INTENT AND PROPOSAL TO DISPOSE OF STORM SEWER EASEMENT IN BLOCK 7, BRAVERMAN CENTER, AND SETTING PUBLIC HEARING ON SAID DISPOSITION, FOR 11/19. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Complete Council Activities November 12, 1985 Page 4 Moved by Ambrisco,, seconded by Dickson, to adjourn to informal session 8:00 P.M. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. i Informal Council Discussion November 12, 1985 Informal Council Discussion: November 12, 1985 at 8:10 p.m. in the Council Chambers at the Civic Center. Mayor John McDonald presiding. Council Present: McDonald, Zuber, Strait, Baker, Dickson, Erdahl, Ambrisco. Staff Present: Berlin, Melling, Karr, Timmins, Lundell, McGonagle, Davidson, VTt_o_sF,—U9Ta7ley. Tae Recorded: Reel 85-C80, Side 1, 185 -End, Side 2, All; 85-C84, Side 1, Transit Facility Reel 85-C80, Side 1 McDonald stated this is the first opportunity for Council to discuss the transit system deficits; no formal action will be taken at this meeting; and if the Council decides to change current service levels, a public hearing will be held to allow for public input. Berlin explained the transit deficit is directly related to other financial considerations. of the City. Berlin stated that the way in which Council brings the level of service together with the level of revenue to support that service will have a major impact on how the City prepares the budget; the City does not have as much flexibility to cover additional operating costs of the transit system; and the amount and how the transit system is supported will have a major impact on how other services are financed next year. McDonald noted that Council received the final report - Iowa City transit. study. Zuber asked who prepared the transit study report. Lundell explained the actual report was written by Jeff Davidson; information was prepared by the planning, transit and finance staffs - who met weekly with Berlin; and Michael Kyte 8 Associates were hired to organize the framework of the study, go through ridership statistics and financial information, and analyze that data. Zuber stated he could not see how the City got into its current finan- cial position, expressed anger at the report's suggestion to expand services, noted that the transit deficit would increase another $126,000 if insurance costs were not charged out to the general fund, and asked about bus repair costs. Zuber said the City needs to find a way to serve the public at a satisfactory level and not create additional deficits to the general fund. Berlin explained that staff tries to provide all alternatives when a detailed report is prepared, bus repair costs result from buses becoming out of war- ranty, is due to the life span of the bus fleet, and due to new bus sophisti- cation; and insurance costs were not charged back to the Transit Division so as not to increase the deficit by the $126,000. Berlin said the transit system is not dissatisfied with the maintenance of Saab buses. Berlin ex- plained that the City had submitted an UMTA application two years ago for new buses to lower the age of the bus fleet but that application was not funded because UMTA said that unallocated funds were still available in Iowa. Berlin said the City is working with the IDOT and Dubuque to transfer the unallocated Section 9 funds to Iowa City. In response to Strait, Berlin said the City was aware of the trend in ridership and the transit situ::ion should not be viewed in isolation. Z 4 0 r L Berlin stated the amount of support needed for transit, the amount of in- creases resulting from GO bond issuance and the amount of tort liability increases will determine the general fund levy and property tax increase relationship. Bill Peterson, representing Iowa City bus drivers, read a statement support- ing a policy to maintain the bus system and offered to work with Councii when decisions are made about the transit system. Baker inquired about promotion of the bus system. Peterson suggested that staff should explore ways to increase advertising and inform the public about the transit system. Ambrisco said he is receptive to receiving input from a representative of the bus drivers. In response to Strait, Peterson stated bus drivers did not give input in the preparation of the transit study. Berlin stated the Transit Division has a quality circle. In response to Erdahl, Peterson explained that personnel director Anne Carroll was instrumental in establishing the quality circle. McGonagle said the quality circle program was organized several months ago, seven drivers and two supervisors are members, members received 40 hours training by the Public Affairs Institute at the University of Iowa, and the quality circle works to resolve non -contractual workplace problems that exist at the transit facility. McGonagle noted that driver input was requested and that a memo was posted asking for suggestions from bus drivers concerning routes. In response to Baker, McGonagle stated ;3,000-$5,000 a year is spent on promotions, radio advertisements are used during the Christmas season to encourage people to ride the bus, transit information is given to University groups and the Welcome Wagon, and the Transit Division is trading radio use for some advertisements. Ambrisco asked if area shopping center associations have been contacted. McGonagle said the associations previously were not interested in working to promote bus ridership but are now more interested due to the lack of available park- ing in the downtown area. Strait asked McGonagle what proposed alternatives would be the best solution. McGonagle said his first reaction would be to not change the system and increase property taxes but that it is his job to implement the policies established by Council. Ambrisco asked about the amount of revenue lost because of free ride programs. McGonagle said $20,000-;30,000 is lost. McGonagle noted that the federal law mandates that the City can only charge elderly and handicapped persons a maximum of one-half fare during non -peak times. McGonagle said there are two choices: do you give transit service to people who use it the most or to people who need it the most. Zuber asked how a decline in the University of Iowa enrollment would impact on bus rider- ship. McGonagle stated that ridership would probably decline with a decrease in University of Iowa enrollment and a recent decline in ridership was caused by the large number of apartments that have been built near downtown and people's lack of concern regarding fuel prices. Ambrisco stated he has noticed night bus ridership is low and asked if small vehicles could be used. McGonagle said small vehicles would not be cost effective. Erdahl and McDonald noted that night bus service provides transportation for people that depend on buses. In response to Dickson, McGonagle said bus maintenance costs are $3 per mile. =- �4/ Gary Sanders stated that ridership would decline if bus fares increase, Council should be committed to treat transit as a human service, bus fares should be lowered during off-peak use, parking meters should be increased, merchants should give out bus passes, and there should be a vehicle tax. Erdahl inquired about the $309,000 administrative staff expense listed in all of the proposed alternatives. Lundell said the ;309,000 applies to only transit division administration. Davidson stated that alternative 04 and alternative 15 address the substantial administrative staff changes that have been made and are still being evaluated at this time. Dickson asked if the City has anticipated federal and state grant cutbacks. Davidson said the City is anticipating 10-15% decrease in federal operating assistance and a slight increase in state assistance. Erdahl asked when did ridership level off. McGonagle explained that ridership peaked and started to decrease in FY83. Erdahl asked if there any correlations between bus fare increases and ridership decreases. Davidson said there was an initial impact, then a leveling off of ridership but no permanent affects due to fare increases. Davidson explained that other factors have a greater impact on the ridership. Erdahl asked if ridership could be increased if fares were reduced during off-peak periods. Davidson said it would be difficult for ridership to increase enough to cover losses in revenue by utilizing one-half bus fare rides. Erdahl suggested that Transit Division experiment with fare amounts to increase ridership. Davidson said that other communities have a surcharge during peak periods to encourage people to ride during off-peak periods. McDonald asked how much would property taxes be increased if the City in- creased the transit levy to its maximum. Vitosh explained 2% of the total 6% tax increases would go to transit. McDonald inquired about property tax i increases in proposed alternatives 02 and #3. Vitosh said that if the City continues to fund transit service at the same level of service by increasing the transit levy to 541 and funding the remainder with property tax levy; increased tort liability levy to cover insurance costs; and increased debt service levy to cover bond issues, that property tax would need to be in- creased 23%. Vitosh said the Council's decision on transit funding will have a major impact on the general fund. In response to Zuber, Vitosh said 51% increase in the proposed alternative R2 does not include insurance costs. Zuber inquired about farebox revenues and ridership projections as listed in the transit report. Davidson said he will check those figures. Baker asked if revenues received from parking in excess of the 1.25 covenant requirement could be used for transit funding. Vitosh explained the City is required to meet the bonding restrictions and that any surplus funds are available to Council to allocate for any legal expenditure. Vitosh said the parking revenues should be able to cover the 1.25 covenant requirements, bonds still need to be issued for the three-level addition to the Dubuque Street parking ramp, and if the City plans to build another parking facility, excess parking revenue funds are pledged for payment of the bonds to build such a facility. Baker inquired about the correlation between parking ramp rates and bus ridership. Vitosh said rates could be raised to obtain surplus parking revenues that could be used to fund the transit system. Zuber re- quested a comparison of growth in parking/parking revenues and bus ridership. In response to Erdahl, Vitosh said parking has steadily increased since the ramp was built downtown and rarely are parking ramps completely full. Berlin stated the housing pattern has impacted on parking and ridership. Baker requested more information about parking rate increases. -r #/ y+, 4 McDonald suggested that alternatives 01 and f5 from the transit report be eliminated from consideration by Council. Berlin said staff will present additional information to Council regarding transit levy increases. McDonald noted that Council needs to make decisions within two to three weeks on the transit fund because of its impact on other City budgets. Berlin said an- other discussion will be scheduled. McDonald thanked transit drivers for their input. Council Time Reel 85-C84, Side 1 1. Strait inquired about dumping at Russell's Salvage Yard. Berlin said staff will provide information to Council. 2. tuber inquired about the odor in the board room at the new transit facil- ity. McGonagle stated repairs were done but he will check the situation again. 3. Baker requested the three-way stop at Dodge and Kirkwood be reinstalled. Staff will report. 4. Baker requested an article regarding free public libraries be sent to Council and suggested staff contact Riley Grimes for that article. Meeting adjourned at 9:50 p.m. S Y/