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HomeMy WebLinkAbout1985-11-12 Bd Comm minutesMayor's Youth Employment Program Minutes Board of Directors Meeting October 9, 1985 Board Members Present: Doug Allaire, Joan Jehle, Mike Kennedy, and Ted Halm. Staff Present: Peg McElroy, Teresa Ulin I. Call To Order: Mike Kennedy called the meeting to order at 4:10. II. Approval of Minutes: Minutes from the September 25th meeting have been read by the board. Approval of them is deferred to the next meeting. III. FY 1987 Budget Approval: Peg presented the FY 1987 budget she has prepared. She explained to the board the increases in funding requested, the personnel benefits reflected and the expenses for the upcoming year. The budget was approved by all board members present pending approval by two other board members. The Mayor's Youth FY 1987 budget is due to be submitted to Marge Penney, JCCOG Human Service Coordinator, on October 14. She will review the budget and then return it if any corrections or clarifications need to be made. A letter writing campaign will be conducted on MYEP s behalf. Persons affected by Mayor's Youth, such as private businesses, school staff, and parents, will be contacted for this. Mayor's Youth then has a hearing with United Way, the City of Iowa City and the Johnson County Board of Supervisors. In April of 1955 we will be informed of the final funding pattern. Peg had previously discussed with the board the idea of having the Summer Iowa Youth Corps build a hothouse next to the pond in City Park After conversations with Neal Berlin and Al Cassady, it was decided that it would be better to propose use of CDBG funds to construct rest - rooms and a water line to Napoleon Park. October 3rd a $27,000 request for CDBG funds was submitted. IV. Additional Agenda Items Peg read a letter of resignation to the hoar? which Doug Bogenrief has submitted. He has accepted a job in Okl3ho7.t City and will be moving there in November. Pea requested that two revisions to her cntrsct be made. In the benefits section, item 4 should be corrects: to read Vacation/Sick Days Off --27 points, LTD Coverage should ::;ted as 6 of 1 point, and Parking should be 1.6 t points instead corrections would put the tot:: points - ':ally. These V. Old Business In—School Component Report We are presently taking applications and conducting interviews with interested young people. Approximately 50 applications have been received already and many worksites are requesting enrollees. We would like to send our best wishes to Doug and and Vicky Bogenrief as they prepare to move to Oklahoma City. Good luck in your new home! i The next Mayor's Youth Board Meeting will be held November 20th at 4:00 in the Iowa City Public Library. Joan ehle, Secretary/Treasurer Teresa Secretary U, MINUTES SENIOR CENTER COMMISSION SEPTEMBER 11, 1965 SENIOR CENTER CONFERENCE ROOM ME14BERS PRESENT: Bill Coen, Don Crum, Henry Fox, Bob Jackson, Ruth Wagner MEMBERS ABSENT: Geri Hall, Marty Kafer, Mike Kattchee, Dorothy Whipple STAFF PRESENT: Bette Meisel, Donita Devance GUESTS PRESENT: Jackie Mayer, Practicum Student; Louise Ledman, Edith Boldt, CoE; Lorna Mathes, Agnes Kuhn CALL TO ORDER/MINUTES/PUBLIC DISCUSSION: The meeting was called to order by the Chair at 3:00 p.m. Crum moved that the minutes of August 14, 1985, be accepted as read. Fox seconded. Motion carried unanimous voice vote. Coen introduced guests, Jackie Mayer, a practicum student who will be working with the Council of Elders; Lorna Mathes and Agnes Kuhn who stated that they had been asked by Commissioner Whipple to come in her place; Council of Elders representatives, Louise Ledman and Edith Boldt. VOLUNTEER RECOGNITION: Meisel reminded Commissioners that October is traditionally the month in which the Senior. Center holds its Volunteer Recognition. In the past four years the Commission has given a dinner to commemorate volunteer service. Names of volunteers were printed in the Press -Citizen and Post and a permanent scroll, bearing the names of all volunteers alive in -the previous year, was displayed in the lobby. In addition, names of volunteers were printed on the program card and called out at the dinner. The current budget for the dinner is $700.00. The total cost of last year's affair was $560.89. This figure does not include postage, work done by the graphic artist, staff, etc., which is paid through other funds by the City. An additional cost this year will be that the scrolls from previous years will need to be framed. They had been covered with glass each year and hung in the second floor hallway. They have begun to bow behind the glass and framing seems to be the only way to keep them. Wagner suggested that the people in the wood shop be asked to frame the scrolls. Meisel agreed to look into it. Bill Crawford, a Council of Elders member who represented the Sen{or Center at the Governor's Conference on Volunteerism in Cedar Rapids, has recommended that one of two speakers from the conference, one a Public Relations Instructor, the other a Marketing Manager be invited to speak. Commissioners agreed that the appreciation activities should be an educational opportunity. Crum asked if volunteers had been consulted about the type of "thank you" they felt appropriate. He suggested that volun- teers might prefer to have something donated to the Senior Center in their names or to be distinguished by hours of service. Meisel explained that it has been the philosophy of past Commissions that it would be inappropriate to distinguish volunteers on a number of hours basis. For example, the number of hours spent on sewing machine repair may seem small in comparison with hours spent as a host/guide, yet the service is no less valuable to the Center. Fox commented that a volunteer dinner has been popular in the past because volun- teers like the idea of getting something back for their labors. Edith Boldt, Council of Elders urged Commissioners to be conscious in their planning of the length of the program. It was suggested that in the interest of saving time it 020/4 MINUTES SENIOR CENTER COMMISSION SEPTEMBER 11, 1985 PAGE 2 would be more efficient to thank volunteers in groups (i.e., host/guide, instructor, etc.) rather than individually. Wagner moved that the Commission hold a Volunteer Appreciation dinner. Jackson seconded. Motion passed, unanimous voice vote. It was agreed that Bill Crawford would be asked to recommend one of the speakers from the conference to speak at the dinner. Travel expenses and dinner for that person would be paid. Area dignitaries, Mayor McDonald, City of Iowa City; Dennis Langenberg, Chair, Board of Supervi- sors will also be invited to attend. The dinner will be held on Monday, October 28, at 5:00 p.m. The cooperation of all Commissioners is needed to make this event a success. Meisel explained that Commissioners would either have to be on hand for the set-up and clean-up or additional staff could be hired. It was agreed that volunteers should not be expected to work on this occasion. Commissioners agreed upon a tried and true menu of chicken and two side dishes. Coen will call the caterers and solicit bids for the meals. In the previous year, Kattchee had been responsible for arranging with the Press -Citizen to print the names of volunteers. This also involves calling the area amts to solicit donations to pay for the ad. He will be asked to take on this responsibility again. Wagner agreed to assume responsibility for table decorations. Coen will assign the remaining tasks. He asked that anyone with a preference contact him. VOLUNTEER COORDINATOR DISCUSSION: Meisel detailed the specifics of a Community Development Biock Grant proposal aimed at obtaining the funds to hire a Volunteer Specialist. Meisel substan- tiated her request with a recent example: To acknowledge the Senior Center's fourth anniversary, a special 12 -page edition of the Senior Center Post was published. Volunteer. hours (including 31 volunteer mailing labelers most at less than 45 minutes each - 19.5 hours) totalled 57.5 hours. Staff time totalled 89.5 hours. Meisel assured Commissioners that except for reserving editorial control of the paper, recruiting and training volunteers and support- ing their efforts, it was the desire of the staff that the Post be volunteer run. In order to make this possible, the Program Specialisswould have to actively recruit new volunteers and create training opportunities for those volunteers. Charged with the responsibilities of planning special events and classes, coordinating programming and services along with the recruitment and training of volunteers there simply is no time for such specialized efforts. The end result is that both Programming and Volunteerism suffer. Unless people with special talents come in and volunteer for activities there is no real time to recruit them. At the same time volunteers and participants do not receive the maximum social benefits of seniors working with seniors. Staff may depend too heavily on a few hard working volunteers and run the risk of burnout. Jackson said he feared that the argument might not be seen as it was intended. He warned that it might appear that adding more professional staff would increase, rather than decrease the amount of staff input in volunteer activi- ties. Meisel explained that the volunteer specialist would be charged with duties specifically related to recruiting volunteers, overseeing their train- ing, and creating new opportunities. She reemphasized that it was the desire of the staff to see that senior volunteers achieved the benefits of volunteer- ing and that the more they volunteered the more they would benefit. She explained that the proposal is targeted for a year and a half, enough time to demonstrate the benefits directly and indirectly to the elderly public served. Crum moved to accept the grant proposal. Fox seconded. Motion carried. a o/0 I MINUTES SENIOR CENTER COMMISSION SEPTEMBER 11, 1985 PAGE 3 Unanimous voice vote. Commissioners agreed to assemble before the Committee on Community Needs to show support for the proposal. Meisel will meet with CDBG Director Jim Hencin to find out more specific details and recommendations on the proposal. PROGRAM DIVISION STATEMENT: Crum suggested that a yearly calendar be prepared that would list approximate due dates for Program Division Statements, General Purposes and Goals, and other reports that must be reviewed by the Commission. This would allow ample time to study and submit changes, and possible expansions of goals, etc. Crum moved that the draft of the Program Division Statement with FY85 year-end figures, be submitted to the City Manager's office and that Commissioners be allowed to consider the report more thoroughly in the October meeting. Wagner seconded. Motion accepted, unanimous voice vote. COUNCIL OF ELDERS REPORT: The September 19 Bring a Friend - Discover the Senior Center Day was the major topic of discussion. Two members will appear on the Dottie Ray Show; a press release and posters will be distributed to publicize the event. Birthday greetings will be sent to volunteers by the Council of Elders. A verse, written by Kathleen Norris, will be printed on Senior Center stationary and sent along at the appropriate times each month. Bill Crawford asked fellow CoE members to look into two problems in the ground floor entryway: Now that the desk that was down there has been moved to the Shared Housing office, there is no place to keep forms for sign -in. Hostesses must go upstairs leaving the area unmanned when they need to replenish sup- plies. Another problem is that when people smoke in that hallway, because the area is so small, it is difficult to sit there. The CoE is working on solutions to the problems. Lorna Mathes asked the CoE to look into raising the lobby couches on blocks. She felt that the couches were too difficult for elderly people to get out of. Additional height would help, she felt. Meisel will call Knock on Wood to get a professional opinion about raising the furniture, but it is doubtful that it can be raised on blocks because there are no individual legs. Crum encouraged Commissioners to be responsive to the requests of the CoE. He encouraged CoE members to come up with a list of priorities that together with the Commission might be addressed. The meeting adjourned at 5:25 p.m. Submitted by, Ruth Wagner, Secretary Senior Center Commission Prepared by, Donita Devance Senior Center Secretary a0/D MINUTES IOWA CITY AIRPORT COMMISSION, October 10, 1985 MEMBERS PRESENT: Tiffany, Lewis, Ashby, Sokol MEMBERS ABSENT: George STAFF PRESENT: Zehr, Brown GUESTS PRESENT: P. Thomas, D. Huston, J. Griffin, E.K. Jones, H. Jones, K. Gleaves, C. Lewis, G. Lust, J. Lane, T. Thomas Meeting was called to order at 7:30 P.M. by Tiffany. The minutes of the September 12, 1985 meeting were approved, with a typo correction, as read. Zehr presented the bills for the month which included the first bill for the new corporate hangar from Grooms & Company Construction. The bills were approved for payment as presented. COMPLIANCE PROJECT: Zehr reported that the committee of Tiffany and eorge aveme wi the City Attorney to discuss the aerial easement and land acquisition process and have discussed the problems that have developed with the overlay zoning ordinance. The committee and the City Attorney will be meeting with the FAA later this month to discuss the acquisition process. The project is on hold until we get approval to proceed from the City Attorney. CORPORATE HANGAR/ EQUIPMENT STORAGE BUILDING: Zehr reported that some e aysave een encoun er ue to t e recent heavy rains. The building arrived three days ago and the assembly process has been started. However, some concrete and asphalt work will be delayed until the ground is dry. Completion of the project is still anticipated within the next six to eight weeks. COMMUTER STUDY: Tara Thomas reported that a number of the surveys still have not been returned. She anticipates that they will be returned shortly and that the completed report will be available at next month's meeting. SELF-SERVICE FUEL CONCESSIONS: Zehr reported that two informational meet ngs w t r, eaves ave transpired and Mr. Gleaves has provided a proposed lease and ordinance changes for the commission's consideration. Zehr expressed his concerns about the safety of unattended self-service operations and questioned the need for such an operation. Zehr reported that he has not received any major complaints about the availability, service or price of fuel at the Iowa City Airport. The commission discussed the demand and need for this type of operation at the airport and decided to table the proposal as presented. HEARTLAND AIRLINES: Mr. Paul Thomas, president of Heartland Airlines, a resseI the comm ssion with his plans of forming a new airline in Iowa. He indicated that he would like to base his maintenance facility at Iowa City and would like to lease existing corporate hangar space to perform this operation. Zehr will prepare a lease for Heartland Airlines and will present it to the commission at next month's meeting. Mr. Thomas also indicated that he will be interested in examining the commuter feasibility study to determine the feasibility of providing scheduled airline service to Iowa City. 02 0 // Page 2 OPERATING STANDARDS: Zehr recommended a change to Chapter 4, Article 2, Sec on - o e Iowa City Code of Ordinances which would allow commission members to succeed themselves. Zehr explained that with the constant change of commission members it is very hard to maintain a good degree of continuity with the members of the commission. Zehr will work with staff to develop this proposed change to the ordinance to allow commission members to succeed themselves. Tiffany reported that the committee had met to discuss the FAA's letter regarding the operating standards at the Iowa City Airport and presented a draft reply which indicated that the commission is in the process of reviewing those standards and will review any changes to the ordinance with their office before implementation. FY87 BUDGET: Zehr presented the proposed FY87 budget to the commission o eir consideration. Zehr described in detail a number of the line items and indicated that projected revenue for FY87 would be $89,632. The commission recommended the budget be submitted as presented. CHAIRMAN'S REPORT: No report. PUBLIC AND COMMISSION INPUT: Zehr informed the commission of the FAA's irpor s conference n ansas City on October 25, 1985, and encouraged as many members as possible to attend. In response to Jones, Brown stated that any changes to the Airport ordinance would require a recommendation by the Airport Commission. Ashby inquired about banner towing on football game Saturdays over the stadium. E.K. Jones informed' the commission that he wrote a letter to Elizabeth Dole of the Department of Transportation and he was recently informed that the banner towing would cease. MEETING ADJOURNED: 8:40 P.M. I r• MINUTES HISTORIC PRESERVATION COMMISSION WEDNESDAY, OCTOBER 9, 1985 - 7:30 P.M. IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Jones, Champion, Nowysz, Wagner MEMBERS ABSENT: Perry, VanderWoude, Hayes STAFF PRESENT: Moen, Prestemon CALL TO ORDER Chairperson Nowysz called the meeting to order at 7:43 p.m. APPROVAL OF MINUTES OF SEPTEMBER 12, 1985 Nowysz recommended that the word "police" be deleted, and "policy" inserted in its place on page 2, paragraph 4. Champion moved the minutes be approved as amended; Wagner seconded. The motion passed 4-0. PUBLIC DISCUSSION There was no discussion. OF METHODS OF IMPLEMENTING THE Chairperson Nowysz reviewed a chart prepared by staff that compared the powers and responsibilities of historic preservation commissions around the country. She explained that Councilperson Baker and the Urban Environment Ad Hoc Committee has requested the Commission to consider ways to improve the ability to preserve and maintain historical properties and areas. Champion stated that the Historic Preservation Commission should have a greater role in public education on historic preservation matters. She then reviewed the use of restrictive covenants as a means of enforcing historic preservation. Chairperson Nowysz proposed that the Commission review each of the ten powers and responsibilities on the chart, and to propose ways to improve the operation and effectiveness of the Historic Preservation Commission. Jones stated that the Historic Preservation Commission ought to have the power to recommend and designate structures, landmarks, with the same protection given to districts. There followed a general discussion about the Ann Arbor, Michigan historic preservation ordinance. Jones moved that the powers and responsibilities of the Historic Preservation Commission be amplified by including sites, structures, and objects in Iowa City which reflect elements of its cultural, social, economic, political and architectural history; Champion seconded. The motion passed, 4-0. a oi� A !A ■ Historic Preservation Commission October 9, 1985 Page 2 Jones moved that the Commission be given power to make recommendations to other organizations, businesses and individuals concerning matters of historic preservation, and to maintain relationships by appointing liaisons to significant organizations and commissions including the Johnson County Historical Society, the Design Review Committee, the Johnson County Board of Supervisors, the public schools, and any other local, state or national groups or agencies in furtherance of Commission policies and procedures; Wagner seconded. The motion passed, 4-0. Moen reviewed the recent activities of the Design Review Committee, specific- ally their efforts to establish design parameters. Nowysz summarized the activities of a statewide historic preservation organization in the state of Michigan. She suggested that the Iowa City Historic Preservation Commission ought either to join a similar group or to consider forming one. Nowysz moved that the Commission ought to have the right to join regional and state organizations involved or related to historic preservation in order to facilitate communications; Wagner seconded. The motion passed, 4-0. Jones moved that the Commission be granted powers to disseminate historic preservation information to the public and to agencies of public and private education; Champion seconded. The motion passed, 4-0. Nowysz reviewed a part of the Ann Arbor ordinance regarding powers of the Commission to obligate the City to financial undertakings, or to receive grants through foundations or private contributions. There was general discussion about the feasibility and advantages of forming a tax free foundation to support historic preservation efforts. Moen reviewed the most common property tax abatement techniques for historic preservation. Nowysz reviewed the RNC -20 Zone in the Iowa City ordinance. There followed a general discussion about neighborhood conservation and its relationship to historic districts. Champion moved that the Commission be given the power to advise the City Council regarding the acceptance, by the City, of gifts of property having historical significance; carry out special assignments on historical matters as the Council may direct from time to time, including the solicitation of grants and bequests for historical purposes by any and all appropriate available means; shall not obligate itself or the City, in any financial undertaking unless provided with a budget for such an obligation or unless first authorized by the Council; Wagner seconded. The motion passed, 4-0. Jones moved that some provision for abatement or relief from increased property taxes when property is preserved, maintained or approved in confor- mity with Department of Interior's standards be sought and that when such provisions are established that the recommendations of the Commission be a O/.z Historic Preservation Commission October 9, 1985 Page 3 sought; Champion seconded. The motion passed, 4-0. There followed a general discussion about the Ann Arbor ordinance, specifically the power to acquire, maintain and operate historical property. Jones stated that the Commission should not have the responsibility to manage property. Nowysz asked staff to bring a copy of the Dubuque preservation ordinance to the next meeting and to report back to the Committee on the methods used by Dubuque and Ann Arbor to acquire, maintain and operate property. After a general discussion about restrictive covenants, Nowysz stated that voluntary restrictive covenants for historic landmarks might be appropriate for certain areas of the City. Champion stated that the Commission ought to have the power to make recommendations on decisions relating to historic districts, particularly with regard to facade improvements or alterations. She cited the Summit Street area as an example of an area in which this power would be beneficial. Champion moved that the Commission encourage a system of negotiation of voluntary easements in furtherance of historic preservation; Jones seconded. The motion passed, 4-0. Wagner proved that the Commission encourage and cooperate with merchants, banks, utilities and other commercial enterprises in the use of local historic. materials and information in their advertising and sales promotions, using the Commission's collections, knowledge and skill; Champion seconded. The motion passed, 4-0. UPDATE OF THE GOOSETOWN NATIONAL REGISTER PROJECT Moen reviewed the draft of the nomination to the National Register, emphasiz- ing that the final application will be ready in mid-October. The Commission will have the opportunity to review the document in November. Nowysz requested staff to reserve a City vehicle to take a driving tour through the area. Nowysz suggested two alterations in the application: delete the word "heated" in paragraph 5 of Section 7 and explain the phrase "like the liquor questions" in Section 8. Nowysz asked the members to review the application prior to the next meeting in order to be ready to provide additional comments. 1985 HISTORIC PRESERVATION AWARDS PROGRAM Moen asked for approval to proceed with plans for the program; the Commission approved. A deadline of Monday, January 6 was established, with awards to be granted on January 22, 1986. COMMISSIONER'S REPORT Moen reported on the resolution adopted by the City Council regarding the historical street naming provisions. o't 0/a2. Historic Preservation Commission October 9, 1985 Page 4 Nowysz reported that the Commission would receive some photographs of noteworthy local properties made by a local firm, and that at some future date the members of the Commission should tour this facility. Nowysz reminded members to remember Old Brick as a site when making plans for social gatherings that require conference rooms. Nowysz stated that she was approached by a resident of the Summit Street area about the feasibility of returning the street to the exposed brick surface. There was general discussion about traffic problems on Summit Street. Nowysz stated that a stop light at the corner of North Dodge and Kirkwood would help to reduce the traffic on Summit. Nowysz thanked the members for a productive meeting. The meeting was adjourned by acclamation at 9:55 p.m. Minutes were taken by Greg Prestemon. 02 O/a. CIVIL SERVICE MINUTES OCTOBER 9, 1985 - 3:00 P.M. IOWA CITY RECREATION CENTER - MEETING ROOM B MEMBERS PRESENT: Maxwell, Murphy, Walker STAFF MEMBERS PRESENT: Carroll, Morris, Timmins SUMMARY OF RELEVANT DISCUSSION: 1. Vevera Appeal: Timmins stated that the Commission had several alterna- tives: 1) the Commission could rule on Mr. Meardon's further application of appeal for a hearing - however, as stated in the Resistance to the appeal filed by the City, the Legal staff believes that this Commission has no jurisdiction to hear the appeal; or 2) deny the application for appeal; or 3) take no action. The Commission decided to take no action. 2. Commission Liabilit : Timmins stated that under Iowa Law the Commission mem ers ave a same status as City employees. The City is obligated to defend and idemnify members against charges arising from acting as Commissioners. Indemnify means if a Commissioner commits some negligent act or damages some other party, and this forms a basis for a tort lawsuit against the City, the City must pay for the damages as long as what the Commissioner did was within the scope of his/her appointment. To defend means that the City Attorney or outside legal counsel goes to court on behalf of the Commission or its members individually. Normally in any action that the Commission takes, the City will also be named as a party to the lawsuit. However, Commissioners would be personally responsible for punitive damages for willful and malicious conduct. In this case the City is still obligated to defend or provide a defense and pay for the actual (non -punitive) damages. Murphy asked whether the Commission would have need for independent representation when an individual such as Vevera comes before the Commission to appeal a decision. Timmins stated that the City would provide adequate representation for both the City and the Commission. If the City opposed a Commission decision, then the Commission would need independent representation, but this situation is unusual. 3. Police Captain and Police Sergeant Testino: Carroll again recommended e e e ion o -assessmentcen ers an use of the evaluation of educa- tion, past experience and community involvement in conjunction with test scores to establish certified lists. Carroll stated that due to major projects and activities pending in the Human Relations Department such as the Parks and Recreation Director, Recreation Superintendent and Fire Chief employment selection activities, Fair Labor Standards Act and the Inability to hire additional staff to alleviate the work crunch it has been difficult finding the time needed to develop assessment centers for Police Captain and Police Sergeant. Walker asked if anyone had approached the test candidates for input in regards to cancelling the assessment centers. Carroll stated that she spoke with Chief Miller and he felt the cancelling of assessment centers would not be a problem. The Commission asked that letters be sent to C12 013 Civil Service Commission October 9, 1985 Page 2 test candidates to solicit their feelings regarding the cancellation of assessment centers. The Commission will review responses before a decision is made. The letter should contain the proposed testing weight changes: Written - 60%; Education, Past Performance, Community Involve- ment - 40% making it clear that the cancellation of these assessment centers is a "one-time act" and that assessment centers will be used for future testing. Carroll stated that if officers' consensus is to have the assessment center, the problem of time to develop the assessment centers will still exist; and will probably extend testing procedures past the 90 -day Iowa Code limitation to certify lists. Carroll asked if the Commission would allow the eleventh test candidate for the Police Sergeant to participate in the selection procedures since he didn't meet the three year service requirement until August 17 instead of the date of August 1 set by the Commission previously. The Commission decided to let the individual participate due to the postponement of testing activities. 4. Fire Chief Selection: Carroll passed out copies of the Fire Chief test or Commission review. Walker reported to the Commission the progress to date of the selection committee and stated that he had resumes of the top 16 candidates on hand for review. Carroll stated that the selection committee meeting scheduled for October 18 would probably be cancelled due to the slowness in receiving test scores from McCann. The Commission felt that it was not necessary for Walker to participate in the Fire Chief assessment center as long as information is made available for Commission review. The meeting adjourned at 3:45 p.m. The next meeting is scheduled for 12:00 noon, October 25, at the Iowa City Recreation Center, Room B. MOTE: Co=ission meters please return Fire Chief tests to Anne Carroll when done. Thanks. o?D/3 f : ■ ^ u7Vf MINUTES CIVIL SERVICE COMMISSION OCTOBER 25, 1985, 12:00 NOON IOWA CITY RECREATION CENTER - MEETING ROOM B MEMBERS PRESENT: Maxwell, Murphy, Walker STAFF PRESENT: Carroll, Morris GUESTS: Goldberg . SUMMARY OF RELEVANT DISCUSSION: 1. Police Ser eant and Ca tain Testin Walker stated that he had rece v responses ramOfficers ureckman and Johnson regarding cancellation of the assessment centers. Officer Goldberg was present and stated that he objects to changing the test weighting of activities that have already been completed which may affect an individual's overall test score and eligibility status. Goldberg personally felt that the written test should receive less weighting rather than more because of inconsistencies in answers given to test questions on a national basis versus some practices at the local level. Goldberg did not personally object to the cancellation of the assessment centers. The Commission asked Goldberg to provide examples of inconsistencies in the written test for future conskd- eration. Carroll commented, as previously, that Human Relations Department workload constraints made assessment center development very difficult. The Commission was opposed to cancelling the assessment centers and changing the testing procedures from the initial established test procedures. The Commission decided to go with the initial testing procedures: Written Test - 45%, Assessment Center -405, Education, Past Experience and Community Involvement - 15%. Carroll stated that the lists must be certified by December 9 to adhere to the 90 -day testing limitation cited in the Iowa Code. The Commission scheduled the Police Sergeant's Assessment Center on the evening of December 5 and all day December 7. The Police Captain's Assessment Center was scheduled for the evening of December 6 and all day December 8 if needed. Goldberg asked if the assessment centers will be exactly like those used in previous police promotional testing. Walker stated they will be similar but not exactly the same. Goldberg asked if all the trouble in developing assessment centers is worth it. Walker stated that current data suggests that assessment centers are good indica- tors of successful job performance. 2. Rule of Procedures_ for Appeal Hearings: The Commission reviewed exam�r�proce ores su ed by Timmins. Walker felt that there was a need to have rules of procedure and asked how the other Commission members felt. Murphy suggested that the Commission adopt a time frame for the issuance of an appeal decision. Walker stated that given scheduling problems it may be difficult to adhere to established time frames. Carroll stated that the Iowa Code doesn't establish a time frame whereby the Comnission must make a 00013 Civil Service Commission October 25, 1985 Page 2 decision on an appeal hearing. Walker questioned whether it was appropriate to limiting the length of argument. Murphy suggested that a time limit be set and if argument goes over the time limit, the Commission reserve the right to consider additional argument. Murphy asked if there was a problem with weeding out appeal hearing materials prior to the actual hearing. Walker suggested that the Commission hold a pre -hearing to determining what materials are needed and relevant to the appeal. Murphy suggested that the Commission also consider the submittal of post -hearing briefs prior to final decision making. Walker stated that he found pre -hearing materials more helpful. The Commission recommended that the Legal staff present a written proposal of rules and procedures for appeal hearings for Commission review. 3. Old Business: Regarding Fire Chief selection, Walker stated that the test results from McCann were received with detailed testing explanations on each tested individual. From these test scores the selection committee is considering four candidates for interview and reference checks are being done. Carroll stated that personal references on the fourth candidate have not been very good and may be a factor in dropping him from consideration. Walker stated that he would be willing to still interview this candidate despite the bad references because of his high test score, but he will .go along with the consensus of the selection committee. Carroll stated that the City Council is now being advised of employee demotions, suspensions and discharges if the City Manager sustains the action as cited in the Iowa Code. A copy of the disci- plinary action along with the employee number (rather than name) will be placed on the Council agenda for consideration. The employee has the right to come before the Council to protest the disciplinary acton. This procedure does not apply to Police and Fire employees, by Code. The Commission decided to postpone the fire promotional testing until after the first of the year. Carroll will send appropriate correspondence to the Fire Department regarding this matter. The meeting was adjourned at 12:50 p.m. Note: A special meeting is being held at 12:00 noon on November 22 to interview Tommy Widmer for the police sergeant's position. This action is being taken to accommodate Widmer's vacation plans. Location: Iowa City Recreation Center Meeting Room A 0201.4 MINUTES BOARD OF ADJUSTMENT AUGUST 14, 1985 -- 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS i MEMBERS PRESENT: Maske, Randall, Fisher, Barker, VanderVelde MEMBERS ABSENT: None STAFF PRESENT: Beagle, Boyle, Prestemon, Chandler CALL TO ORDER: Chairperson Barker called the meeting to order at 4:33 P.M. i CONSIDERATION OF THE MINUTES OF JULY 10, 1985 Randall moved that the minutes of the July 10, 1985 meeting be amended as follows: Page 7, paragraph 1, line 7: Change word "some" to "significant." Page 7, paragraph 1, line 20: After "...impact," insert following sentences: "Boyle stated that the applicant's total financial status was not relevant. Only this one piece of property can be considered." I Page 8, paragraph 3, line 3: After "...note" add "again that the present situation has been continuing for six years." Page 11, paragraph 2, line 7: Change sentence to "Randall quoted from Section 36-91 of the Zoning Ordinance. He noted that the proposed exceptions must not be injurious to the use and enjoyment of other property in the immediate vicinity and there were several neighbors present indicating that it was injurious to them." Page 12, paragraph 4, line 3: Insert after "...6 feet" the following: "for the garage and 15 feet for the dwelling..." Fisher asked to defer consideration of the July 10, 1985, minutes to the end of the meeting in order for everyone to have an opportunity to examine the changes. Fisher then inquired about the status of the June 12 d for considerationker in the nethosed that minutes extmeeti g andaskedthat the staff put uld be nthem eon the agenda. SPECIAL EXCEPTION ITEMS: 1. SE -8515. A public hearing on an application for a special exception subm7-ed by Economy Advertising Co. to permit a reduction in parking for property located at the northwest corner of U.S. Highway.6 and Heinz Road in the BDI Industrial Park. Randall excused himself from consideration of this item due to a conflict of interest based on a longstanding friendship with the applicant. a o/!-/ 1A Board of Adjustment August 14, 1985 Page 2 Beagle explained that Economy Advertising Company has for the last 62 years operated a commercial printing and publishing business at the corner of Market and Linn Streets in Iowa City. They plan to relocate the business to BDI Industrial Park to a site located at the northwest corner of Highway 6 and Heinz Road. A new 46,760 square foot struc- ture will house the entire operation consisting of commercial printing and production, warehousing and associated administrative offices. A total of 146 parking spaces are required, although 150 spaces divided between a visitor parking area consisting of 24 spaces and employee parking area consisting of 126 spaces are shown on the approved LSNRD plan. The applicant is requesting to reduce the amount of required parking by 36 spaces from 146 to 110. These spaces are to be removed from the employee parking area with no other changes proposed for the visitor parking area. Section 36-58(1), Beagle said, states that "where it can be demon- strated that a specific use has such characteristics that the number of parking spaces required is too restrictive, the Board of Adjustment may grant a special exception to allow not more than a 50% reduction." The 36 space reduction requested by the applicant represents a 24.6% reduction in the required parking. Beagle referred to a letter dated August 6, 1985, in which Mr. Bill Bywater indicated that the new facility will employ about 83 people in addition to custodian and evening shift personnel. Approximately 65 people plan to drive to the facility and will require parking, the balance carpooling. Once the j facility is established an additional 1 people will be employed creating a total of 90 employees. Currently bus service is not directly available to the BDI Industrial Park, although subsequent conversations with the Transportation Planner reveals that the Lakeside bus route runs to Bon Aire Mobile Home Park across Highway 6. In reducing the number of required parking spaces the major potential for impact on surrounding properties is whether the reduction may result in the parking demand exceeding the parking available on site and overflowing to the street or adjoining properties. On the basis of the available information, the maximum number of personnel on site at any one time would be approximately 90 people. Although only 86 spaces would be left in the employee parking area, additional parking will be available in the visitor parking area if needed. The parking regulations do not require separate employee and visitor parking areas. The applicant has indicated that the proposed redution should not adversely affect the use and enjoyment of adjacent properties. Further, they indicated that the area previously identified for parking would be landscaped to create a "park -like" setting lending an aesthetically pleasing appearance not only for the site itself but for adjacent properties. Board of Adjustment August 14, 1985 Page 3 Beagle said a LSNRD plan was approved for the site showing strict compliance with all other regulations and standards of the zoning ordinance. Staff recommends that the special exception requested by Economy Advertising be approved to allow a 36 space reduction subject to the following conditions: 1) that the maximum number of employees on site at any one time not exceed 90; 2) that should parking conditions deteriorate to the point where not all automobiles can park on site, the special exception shall become null and void and that additional parking be provided as required by the parking regulations. Barker asked if the conditions had been proposed to the applicant and wondered if they were in concurrence with them. Boyle responded that conversations with the applicant have indicated that they had no objections to the stipulations. Bill Bywater, President of Economy Advertising, indicated that he had no problem with the stipulations. VanderVelde moved to grant the application for a special exception to permit a reduction in parking for Economy Advertising at the BDI Industrial Park with the two conditions recommended by the staff. Fisher seconded the motion. (' BOARD DISCUSSION: VanderVelde asked if there was an overlap in the shifts. Bywater responded there was no problem with overlap because there were only seven people on second shift and did not constitute a full complement of employees. VanderVelde asked for clarification of the difference between 110 and 114 spaces listed on the documentation distributed by the company. Bywater responded that the architect had developed a number and he was unaware of the reason for the difference. Maske asked what the total number of visitors would be at any one time at this facility. Bywater responded that there were normally no more than two or three at any one time. VanderVelde asked if the company had any company cars on the site. Bywater responded they had four company cars and one truck which were usually garaged. Motion passed by vote of 4-0-1, with Randall abstaining. 2. SE -8516. A public hearing on an application submitted by Dr. & Mrs. Stewart Weinstein for a special exception to reduce a side yard for property located at 22 Ridgewood Lane. Prestemon explained that the applicant seeks a special exception to modify the side yard requirements in an RS -5 zone from 5 feet to 3 feet. He said the applicant wants to construct an addition to a garage on a single-family dwelling which would effectively bring two dwellings on two adjacent properties within 16 feet of one another. Prestemon added that staff recommends that this special exception for aoiY/ Board of Adjustment August 14, 1985 Page 4 modification of side yard requirements in an RS -5 zone from 5 feet to 3 feet be granted on condition that the applicant obtain a covenant that prevents any further addition to the dwelling unit on Lot 8 closer than 7 feet from property line, thus preserving a 10 foot separation of the dwelling units and that the addition will be constructed according to the plan submitted and that all other requirements are met. Since the covenant could not be obtained from the adjacent property owner, it is the staff's recommendation that the addition be constructed with a one-hour fire wall and Class A roof. Randall asked to be excused from consideration of this item due to a potential conflict of interest caused by being a close neighbor of the applicant. Maske asked if a one-hour wall would adequately protect the neighbors. Beagle responded that such a wall would contain the fire but would not put it out. Fisher asked what width between the buildings would be necessary to accommodate emergency vehicles. Prestemon responded that he didn't know, other than to acknowledge that the minimum had usually been set at 10 feet. Dick Kruse, architect for the Weinsteins, noted that a one-hour wall is constructed according to building code. He added that his purpose in appearing before the Board is to indicate that the Weinsteins were prepared to comply with any stipulations as required by the Board. He noted that the space between the current garages is 24 feet and that the property line and the building line are not parallel. The space between the two garages would go to 16 feet if this special exception is approved. VanderVelde noted that the maximum encroachment on the side yard is two feet. Kruse responded that was correct. VanderVelde noted that there would be three feet remaining on the Weinstein property and thirteen feet on the neighbor's property if the construc- tion be permitted. Margaret Lainson of 16 Ridgewood Lane, Iowa City, indicated that they were the neighbors in question and that they had no objection to having the special exception granted to the Weinsteins. She noted that she did object to getting involved in establishing a covenant noting that having a covenant on her property would subsequently create additional difficulties if and when they wanted to sell the property. VanderVelde inquired if there were any other specific reasons why she didn't want to agree to a covenant. Lainson responded that she would reiterate that she did not want to encumber her property any more than necessary and that future considerations may be inhibited by such an agreement. VanderVelde asked Lainson if it would be acceptable to grant the exception with the stipulation that there be no building allowed on the Lainson property that abuts subject property. Lainson responded that the Board of Adjustment did not have the power to legally do that. Prestemon noted that three neighbors within the 200 foot area had Indicated by phone that they had no objections to the granting of this special exception. aoi� Board of Adjustment August 14, 1985 Page 5 VanderVelde noted that she was somewhat uncomfortable with granting a special exception to allow a building three feet from the lot line when a legal way to do it by granting a covenant seemed more reason- able. She added that she felt this would add to the density of the neighborhood. Maske noted that she disagreed and concurred with the neighbor Lainson that encumbering the title of their property was an unacceptable solution. Fisher noted that the three foot sideyard that would remain is acceptable for detached garages. He added that he was a little bit puzzled about how the Board ought to treat all of the requests for special exceptions that came before them. Lainson noted that there was no problem with creating a blockage of light to the neighbor's house because the grade level of the house was lower than the neighbor's garage, noting that the configuration of the land would not create an awful or nonaesthetic apperance. Kruse noted that density was not a problem because of the size of the lots in the area. He added again that the parallel configuration of normal lots was not the situation here and therefore it lacked the similarity of other setback situations that had come before the Board previously. Barker agreed, notingg that whoever decided that five foot sideyards were the ,greed thing to have were not thinking about pie shaped lots on a cul-de-sac. Motion passed 3-1-1 with VanderVelde voting no and Randall abstain- ing. 3. SE -8517. A public hearing on a application submitted by Inn Ho Shinn of r a special exception to establish an auto and truck -oriented use in a CC -2 zone for property located at 624 S. Gilbert Street. Beagle explained that in 1984 the site in question was reclassified from CI -1 to CC -2 to operate a specialty food store and a special exeption was granted to permit dwelling units above the ground floor. Mr. Shinn's proposed principal use at that time was an oriental food store to occupy the first floor. Eight dwelling units were proposed to occupy the second and third floors. Mr. Shinn's current proposal is to construct a three story, 9000 square foot structure. The upper two floors of the building will accommodate twelve dwelling units, six dwelling units per floor, with the first floor being divided between a 2500 square foot oriental food store and a 3500 square foot restaurant. Unlike originally proposed, Mr. Shinn is proposing to construct the building abutting the railroad right-of-way to the south. Other changes include increasing the number of dwelling units from eight to twelve and the addition of a restaurant to the first floor. Beagle noted the reason that a special exception was required was that auto and truck -oriented uses are permitted in the CC -2 zone as a special exception. Section 36-4(11) defines this type of use as follows: "Any use intended or designed to provide a service to occupants while they are within the motor vehicle, any use related to the sale, servicing or repair of vehicles and uses catering to the Board of Adjustment August 14, 1985 Page 6 convenience of drivers of motor vehicles such as but not limited to convenience groceries of no more than 4000 square feet." With the addition of the restaurant to the first floor, the oriental food store is reduced to less than 4000 square feet requiring a special exception as an auto and truck -oriented use. Beagle explained that the proposed use is not that of a typical convenience grocery store but because of its inventory is regarded as a specialty food store carrying only imported oriental food products. In a letter dated October 4, 1984, Mr. Shinn's previous attorney verified that 98% of the store's inventory will be that of imported i oriental foods. As such, the impacts associated with this type of store will be different in terms of traffic generation, on-site activity and parking demand than a typical convenience store. Based upon this analysis, Beagle said staff recommends that the special exception to permit an auto and truck -oriented use on the first floor in a CC -2 zone be granted with the following conditions: 1) that parking for the dwelling units be designated at the side (east end) of the building; 2) that the use specifically authorized is that of a speciality food store containing a predominance of specialty food products; 3) that the residence entrances into the building be restricted to the east and west sides of the building to properly separate the commercial and residential uses of the building; 4) that _ access to Gilbert Street be restricted to the existing curb cut only; 5 that no vehicular access be permitted to Van Buren Street; and 6) that the site be developed in accordance with the submitted site plan. VanderVelde asked how it was decided that this was a specialty food store. Beagle responded that it was decided on the basis of the letter from Mr. Shinn's attorney. Fisher asked if Beagle could explain why this is an auto and truck -oriented use. Beagle referred to Section 36-4(11) defining auto and truck -oriented uses noting that because the size of the store is less than 4000 square feet it requires a special exception. Fisher asked if a grocery store would be permitted on this site. Beagle responded that it would be permit- ted and that any convenience store that was greater than 4000 square feet would also be permitted. VanderVelde asked if the convenience store was bigger than 4000 feet, would it be permitted. Beagle again responded that was correct. Fisher said that it seemed counter- intuitive that a bigger store would be acceptable but a smaller store was not and required a special exception. VanderVelde asked if there are currently convenience stores in this area. Beagle responded that there were none in the immediate area, the closest being at the corner of Burlington and Gilbert. Barker asked if the restrictions that had been proposed were agreeable to the applicant. Beagle responded that the conditions had been submitted to the applicant but that they had currently no discussion with the applicant about them. ,Z77oi�Z i Board of Adjustment August 14, 1985 Page 7 PUBLIC DISCUSSION: Phillip A. Leff appeared to represent Mr. Shinn. He noted that he supported the staff report and noted that he too had struggled with the semantics of the ordinance. He added that the conditions as stipulated by the staff were satisfactory to the applicant and they would endeavor to comply with them all. VanderVelde asked if he had any notion of how many customers would seek 98% of the proposed products. Leff responded that he had no statistics to substantiate what sort of products the potential customers would buy, but that he would assume that most would be there to buy what is the most predominant product available in the store, namely oriental foods. VanderVelde responded that she would like to suggest to him that a greater percentage of the sales would be from non -specialty items, making it in fact a convenience store. Leff responded that he didn't want to defend the statute currently written, noting that if the size of the store was increased to more than 4000 square feet, he would not be appearing before the Board and answering such questions as put by VanderVelde. VanderVelde responded that in a 1974 City Council videotape that she had recently watched runs counter to what is being suggested here. She noted that she had a clear impression that specialty stores should be in downtown areas and not in community zones. Beagle responded that specialty food stores are not defined in the code. VanderVelde asked why there was an attempt ( to encourage traffic to come to a neighborhood that was already congested. Fisher asked if she was suggesting that all city-wide commercial firms be in the six block downtown area. VanderVelde responded that yes, she was. Maske wondered if the Board was in the process of giving a new definition for specialty stores. Beagle responded that was not our intent, adding that the primary concern that the staff had was with the relative impact that such an establishment would have on the neighborhood. Barker noted that it could be a convenience store if it was bigger. He added the applicant has applied to build a smaller store and concurred with staff's attempt at trying to help set up conditions that will establish an attractive store. He noted that if such stipulations help minimize the possibility that a conventional convenience store would not be built there, then it was alright with him. Maske asked what the proposed hours of the store would be. Mr. Shinn responded that the hours would be from 10 a.m. to 7 p.m. Monday through Saturday. VanderVelde wondered why there wouldn't be an attempt to make this a CN -1 zone which would permit a deli or a bakery. Beagle responded that the language that referred to delis and bakeries suggested that they were ancillary uses in a larger facility such as a grocery store. He added that it was necessary in considera- tion of this application to recognize the current observable facts. VanderVelde asked if the CN -1 was more restrictive. Beagle responded that it was more restrictive. 0?oiy Board of Adjustment August 14, 1985 Page 8 i Leff noted that his applicant just wanted a smaller store which seemed to suggest to him that all of the problems associated with a larger store would be lessened by the fact it was smaller. Barker inter- jected that he didn't think that the Board needed to create more problems than are necessary to deal with this applicant. Randall moved to approve the application submitted by Inn Ho Shinn for a special exception to establish an auto and truck -oriented use in the CC -2 zone at 624 S. Gilbert St. with the stipulation that the six conditions as recommended by staff be adhered to. Boyle noted that conditions W1, l4 and A5 had been imposed already in the granting of a previous special exception. Maske seconded the motion. VanderVelde asked how the parking would be segregated for the apart- ments and the businesses. Boyle noted that the special exception for the apartments had stipulated that the parking would be on the east side. Leff presented the architectural site plan of the new proposed building for the examination of the Board. VanderVelde asked if all the conditions recommended by staff could be adhered to according to the site plan. Beagle noted that the intent was to restrict the residential access to the east side of the .' building. Barker suggested that /3 of the staff's recommendations would take care of that. Boyle noted that it would be possible to stipulate that residential entrances be on the east and west sides of the building respectively. Randall asked if it would be possible to remove his motion. After some discussion it was decided that it would bepossible to amend the motion that was on the floor. VanderVelde moved to delete condition d6 that the site be developed in accordance with the submitted site plan from the motion. Fisher seconded the motion to amend. The motion to amend passed 5-0. The motion to approve the application passed 5-0. 4. SE -8518. A public hearing on an application submitted by the First aB'�f Church for a special exception to modify the front yard requirements of the RM -44 zone for a parking lot located at the southeast corner of Clinton Street and Fairchild Street. Prestemon explained that the applicant was requesting a special exception to modify the front yard setback requirements in an RM -44 zone from 20 feet to 5 feet and 4 feet, 7 inches on Fairchild and Clinton Streets, respectively. He noted that the purpose and intent of the Chapter in requiring a 20 foot front yard setback is to provide for adequate visibility, reduce congestion and a congested appearance and to provide for uniformity in setback of structures. Of these purposes, the latter is of the greatest concern to staff. Staff recommends the following changes in the parking lot design as submit- ao,� Board of Adjustment August 14, 1985 Page 9 ted. First, reduce the aisle width from 27 feet to 22 feet and move the northern edge of the parking lot 5 feet to the south. This will increase the setback from Fairchild Street to 10 feet. Second, eliminate the first parking space on both sides of the Clinton Street entrance. This will increase setback to 13.7 feet. These changes will result in a loss of 3 parking spaces and will enable all trees to be planted on private property rather than in the right-of-way and maintain uniformity with residences on Clinton and Fairchild Streets. Based on this analysis, staff recommends that the special exception for a modification of the front yard requirement of the RM -44 zone be granted on the condition that the above modifications in the parking lot design are implemented and if screening is provided in accordance with Section 36-76(j) of the Zoning Ordinance. Randall noted that it was his impression that the Board normally thinks of setbacks as applying to buildings. He wondered if it was common to give exceptions for setbacks for parking lots. Beagle noted that there was no parking permitted in a required front yard and that the front yard requirement is 20 feet. PUBLIC DISCUSSION Chris Stephan of 3218 Friendship Street expressed concern that only a minimum number of cars would be allowed in this residential neighbor- hood and noted that he had no overall objections to the recommenda- tions as outlined by the staff. Claudine Harris, 219 Ronalds Street, indicated that she was concerned about the quality of the screening. Barker responded that the type of screening is stipulated in the Zoning Ordinance. Maske asked the applicant to explain what sort of screening they had in mind. Chris Stephan responded that the screening would either be trees or a fence depending on what was appropriate. Williams Means, 120 E. Fairchild, noted that it was his opinion there should be as many parking spaces as possible allowed to help with the severe parking problems in the area. He added that it was also his opinion that the lot should not be screened because that would be a good way to encourage crime. Ronald Higdon, 2610 Bradford Drive, expresssed his support for additional parking as well. VanderVelde moved that the special exception to modify the front yard requirements for parking lot located at the southeast corner of Clinton Street and Fairchild Street be granted on the condition that the modifications in the parking lot design are implemented as outlined by staff and that screening is provided in accordance with Section 36-76(j). Randall seconded the motion. A oo/ Board of Adjustment August 14, 1985 Page 10 Fisher asked for a clarification on where the screening would be built. Beagle indicated that the screening would be along the south lot line. June Higdon of 2610 Bradford Drive indicated that there was a lot of pedestrian traffic in the area and expressed her concern and concurrence with Mr. Means that there would possibly be created a potential crime source. The motion passed 5-0. CONSIDERATION OF THE JULY 10, 1985 MINUTES Maske moved that the minutes of July 10 as corrected be approved. Randall seconded the motion. Motion carried 4-0-1 with Fisher abstaining. BOARD OF ADJUSTMENT INFORMATION 1. Annual Report: Barker noted that it was time to submit the annual report to the City Council. VanderVelde moved that the annual report to the City Council be submitted. Fisher seconded the motion. The motion carried unanimously. 2. Resignation of Lea VenderVelde: Barker noted that he was accepting VanderVelde's resignation from the Board of Adjustment effective immediately. Beagle presented VanderVelde with a Certificate of Appreciation. 3. Administrative Procedures: Beagle noted that the administrative procedures for the notice of a board hearing have been changed by State law and created a need for a new proposed procedure. Barker indicated that he was opposed to less than a 15 day notice but agreed that the Board of Adjustment should be consistent with the Planning and Zoning Commission and Council language in consideration of this rule. He asked that the staff and the Board of Adjustment be allowed time to consult with the Council and reconsider this item at their next meeting. �0 MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION REGULAR MEETING TUESDAY, SEPTEMBER 17, 1985 - 12:00 PM CIVIC CENTER COUNCIL CHAMBERS PRESENT: Ehninger, Johnson, Terry, McGuire ABSENT: Twaler EXCUSED: None STAFF PRESENT: Shaffer, Helling, Hess, Stewart OTHERS PRESENT: Blough, LeValley of Heritage; Councilperson Baker RECOMMENDATIONS TO COUNCIL: None. MATTERS PENDING COUNCIL -COMMISSION DISPOSITION: RFP for a non-profit organization to manage access and the Community Programming Center/5Y franchise fee; the Second Triannual Review. SUMMARY. OF DISCUSSION AND FORMAL ACTION TAKEN: New Commission member Susan McGuire was introduced. Cable TV conferences coning up in Iowa City include the Iowa Cable IV Association, October 20-22, 1985, and the NFLCP May 2, 3 and 4, 1986. Minutes of previous meetings were corrected and approved. Consultants on the RFP are ready to begin work when the City gives final go ahead. BTS report noted seven out of eight complaints resolved and two new video programs for the City are in the production planning stage. Subcommittee reports were distributed and preparations for final Triannual Review meeting were discussed. Landlord permission to wire premises agreements were discussed. Heritage is preparing a promotional tape for the Community Programming Center to be played on the Public Access Channel. The new lights have been installed in Council Chambers by Heritage. Audio experts are being consulted in an effort to improve acoustics in Council Chambers. Heritage has a new and better equipment repair and replacement agreement with Video Midwest. Terry will research and respond to a question of placing access funding on a ballot before the voters. MEETING TO ORDER: Terry introduced the newest BTC member, Susan McGuire. The next meeting date for the Triannual Review was discussed. Stewart announced the Spring Midwest Regional Conference of the National Federation of Local Cable Programmers (NFLCP) will be held in Iowa City at the Holiday Inn May 2, 3, and 4, 1986. Sponsors are Access Iowa City and the Iowa City Public Library. Stewart said the BTC will be asked to co-sponsor the event along with Heritage Cablevision. AIC will submit a written proposal to the BTC. aa4s 1W MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION SEPTEMBER 11, 1985 - 12:00 P.M. PAGE 2 MINUTES: Ehninger moved Johnson hn Minutesonded the s proved minutes no corrections. Moved ar meeting, be approved. Ehninger, seconded by Johnson to approve the minutes of July 16, regular meeting. Ehninger noted one correction on page 4 regarding the cable strung on a tree across from her home. Ehninger said her question did not relate to her have specifically but whether the cable company generally uses trees to string cable. Biough's answer at that meeting was yes, they sometimes do. Ehninger said the minutes did not reflect this. The minutes will be amended. Minutes were approved with correction. Moved by Ehninger, seconded by Johnson, to approve the minutes of July 16, Triannual Review. Ehninger called for a correction showing that although later. Ehningernnotedwas abset at taetime thecorrection ontpagew6, third line fromas called to , he the top,vo insert the words'applies to' in reference to contiguous developments. Corrected minutes approved. PUBLIC DISCUSSION: None. UPDATE ON REQUESTS FOR PROPOSALS: Shaffer reported the new City Attorney is being apprised of the issues involved. The consultants are ready to begin when the City decides to go ahead. Shaffer gave a nutshell view of where things stand at this time. He stated essentially Heritage has offered either the 5% franchise fee or funding the Np0'to run access, but not both. Blough agreed with Shaffer's evaluation. TRIANNUAL REVIEW PREPARATORY DISCUSSION: Commissioners indicated they felt comfortable with preparations for the final meeting of the Triannual Review.McGuireasked whether also asked n orient - tion meeting for new members is planned. would be possible to tour the company offices his o Bet an ebe done erstanytnding of slough the workings of the company. BTS REPORT: Shaffer said there had been eight complaints since the last meeting and all but one have been taken care of. Shaffer handed out copies of a letter from John Watson of Goodwill. Remarks on this matter will be aired at a later meeting. Shaffer noted several calls regarding outages from individual throughout the city. Blough explained what had caused these outages and noted the average downtime was about one hour. Shaffer called for questions over the last two packets sent to Commissioners. Ehninger and Johnson requested an article from the New Yorker magazine. The report of the subcannittee on state-of-the-art was aTs—FiButed. Ehninger noted that the question of performance test of the system will be attended to later. The City is working on two video programs, one a housing discrimi- nation series sponsored by the Civil Rights Office. The other is on missinganimatedcprogram on child abuse and missing childreh said the DisneChanneln runningas a nnie the oh this month 0? 0/-67, m:NUTES BROADBAND TELECOMMUNICATIONS COMMISSION SEPTEMBER 17, 1985 - 12:00 P.M. PAGE 3 Shaffer said he and Blough had worked out an annual reports checklist. Shaffer said the cable company has not filed two reports, the Annual Measurements Report and the current Subscribers' Agreement. Blough said he would provide a copy of both. Discussion ensued on possible solutions to the problem of landlord permission to wire premises. HERITAGE REPORT: Blough reported that the Iowa Cable TV Association Annual Conference will be at the Holiday Inn in Iowa City October 20-22. Representative Tom Tauke will be the guest speaker. Blough outlined some of the issues and agenda items. Some of the workshops may allow drop -ins. Blough will provide the BTC with a formal agenda when it is complete. Wiring of the city is nearly complete. Terry noted graininess on the ends of the channel spectrum. Blough said the recent high temperatures had caused some damage. Community Programming Director Paul LeVailey stated that he will be providing the BTC with a regular report on community programming hours and numbers of attendees at workshops. LeVailey noted that the company's billing notice will include promotion for access and a promotional video tape is also being prepared. The Council Chambers lights have been installed. Councilperson Baker said the lights are fine but the audio on Council cablecasts is. a problem. Blough said he thinks the Council Chambers should be a permanent video origination point, with its own equipment including cameras, headsets and transmission equipment. Shaffer said experts had been called in to determine what can be done for the acoustics to improve the audio output from Council Chambers. Shaffer thanked Blough for the new set of head- phones he gave to the City cable office for Government productions. LeVailey reported on the current status of the equipment repair contract with Video Midwest which includes a downtime rental agreement for replace- ment equipment. NEW BUSINESS: McGuire asked whether funding for access might be placed before the voters as a ballot item. Terry will research and respond to this question at a later meeting. ADJOURNMENT: Moved by Johnson, seconded by Ehninger, to adjourn at 1:08 p.m. Motion approved. i Kations ions Specialist a ops MINUTES HOUSING APPEALS BOARD OCTOBER 8, 1985 MEMBERS PRESENT: Fred Krause, Ruth Dawson, Gary Watts, Mary Jo Streb, John Moore MEMBERS ABSENT: None STAFF PRESENT: David Malone, Ron O'Neil, Steve Faga, David Brown, Douglas Boothroy SUMMARY OF DISCUSSION AND ACTION TAKEN: Chairperson Krause called the meeting to order. Moved by Moore, seconded by Dawson to approve the minutes of the last meeting. Motion carried unanimously. Appeal of Joe Fackler, 528 S. Lucas Present: None Inspector Malone reported that 528 S. Lucas is owned by John and Marian Jacobs and managed by Joe Fackler. The violation notice was signed by Judy Hoard, July 9, 1985, and served on Mr. Fackler. Appeal. notice was received August 28, 1985. Malone stated the appeal was not filed in a timely fashion but was a few days late. Krause asked whether the Board wished to hear the appeal. Moved by Moore, seconded by Watts to.hear the appeal. Motion carried unanimously. Malone stated the matter before the Board referred to paragraph 2(e), Chapter 17-5.I., lack of handrail. Malone stated the steps in question go to a wall with some cabinets but are not in an exitway. Brown said the operative word is "egress% The Code states that stairs which are a means of ingress and egress shall have a handrail, but that since these steps go nowhere they are not a means of egress. Moore moved to grant a variance. Dawson seconded. Krause asked Brown what the i contingent liability to the City might be in a case such as this. Brown said the City could be named, but the real liability would be dubious. Brown said the Board could amend the motion to grant the variance as long as the wall remains. Moore amended his motion. Amendment accepted by second and approved by the Board. Motion approved as amended. j Appeal of Harry Hinckley, 313 Myrtle Present: Roger Bowers O'Neil stated the appeal was filed for variance from Chapter 17-5.N., lack of seven foot ceiling height. Inspector O'Neil stated that he had conducted the inspection and that the room meets all other requirements except for the ceiling height. Bowers stated that the building is 80 to 85 years old and all the other rooms in this building are up to standards. Bowers said the reason this ceiling is lower is that there is a loft above it. The appeal states that a014 i Minutes Housing Appeals Board October 8, 1985 Page 2 this is a very nice room with two large windows. Malone noted that previous variances have been given for ceilings as low as six feet two inches and this one is six feet seven inches. Krause moved, Watts seconded to grant the variance. Motion approved unanimously. Appeal of Vivian Raftis 1900 N. Dubuque Present: None. Malone reported that the Raftis's are in Florida and Ms. Raftis had written to the Board to request the appeal be heard in absence. (Douglas Boothroy was present for this discussion). Malone stated that the appeal was filed in a timely manner following violation notice dated August 26, 1986, and served on Ms. Raftis August 27, 1985, by Inspector O'Neil. The matter before the Board is a violation cited under chapter 17-4.A. & B., lack of valid certificate of structure compliance and rental permit. The notice stated that two dwelling units were present at this address at the time of inspection while the zoning code for this area allows only one unit. An interior connection between the basement and first floor is not provided. Boothroy reported on the history of this building from ownership by Max Yocum, during which time the building was moved by Yocum to its present location in an R -1A, single family zone. Yocum then sold the building to Mrs. Raftis. Boothroy stated that there had been problems with bringing the building up to compliance with standards, but that this year it was felt that Ms. Raftis could finally get the occupancy certificate for a single family dwelling. It had been pointed out to Ms. Raftis that she had two dwelling units. The basement unit, which had previously been a rooming unit for her father, had been completely remodeled and had been closed off from the upper unit which was leased to a separate family. Ms. Raftis has appealed the housing code viola- tions but has not sought to appeal the zoning code violation to the Board of Adjustment. Boothroy said that if the Housing Board upholds the housing code violations, it would need to be done subject to the granting of a variance for the use as a duplex. Krause noted that Ms. Raftis needed legal counsel in this matter as her appeal should first be to the Board of Adjustment for the zoning problem. Brown stated the Housing Board could defer action on this matter following possible ruling by Board of Adjustment. Moved by Krause, seconded by Dawson to defer action until such time as appellant has appealed to and received remedy by the Board of Adjustment. Motion carried unanimously. Appeal of Frances Black, 414 Brown Street Present: Henry "Nick" Black Malone reported the violation notice signed by Judy Hoard, August 26, 1985, and delivered by Malone to Nick Black was based on a maintenance inspection August 17, 1985. Appeal request filed September 3, 1985, was timely. Being appealed are citations for Chapter 17-7.A.(1)b., balcony has no guardrail and r ' Minutes Housing Appeals Board October 8, 1985 Page 3 no permanent steps; 17-7.A.(4) a, b, c and d, window panes cracked and missing, window will not stay open on its own, sash cords broken and second floor bathroom window will not stay open on its own. Malone stated that in unit (1) b, a balcony has no guardrail. Black stated that a hallway had been built through a room to provide ingress and egress while protecting privacy of the room's occupant. The area above the hallway ceiling is a loft intended as a storage space. Black stated that it was never intended as a balcony or a catwalk. Malone stated there is insufficient space for an adult to sit up in the area in question. The clearance to the ceiling above the hallway is 36-38 inches. Black stated there is no access to the area via steps or ladder. Brown read the Code of Ordinances and Black read the dictionary definition of balcony in support of his appeal. Malone said the violation notice found the area being used as a sleeping area on August 17, but reinspection found it used as a storage space on October 7. Brown stated the Board could grant a variance on assurance by appellant not to use the space by humans. Moved by Krause, seconded by Moore to approve the variance with the above conditions. Appeal of 17-7.A.(a) withdrawn. Black stated the cracked window had been repaired. Black stated in support of his appeal of 17-7.A.(4), b, c and d, regarding sash cords missing or broken and windows that will not stay open on own, that the building is on the National Historical Register; that the architecture of buildings of this age never had sash cords and the windows were never designed for counter weights to hold the windows open. Black maintained that there is not sufficient space to add counter weights and pulleys. Black stated he believed the property has been wrongly cited in this case. Krause noted that the Board was missing the testimony of Inspector Hoard. Malone will reinspect the property. Moved by Krause, seconded by Dawson to continue action on paragraph 3 of the City's notice of violation 17-7.A.(4), b, c and d, pending reinspection. Motion to continue approved. Malone stated that 17-7.H., refers to screens missing. Black stated that adjustable window screens which fit under the double hung windows are available to tenants at their request. Black stated that Hoard had noted during her inspection that she did not see any screens. Black said he does not know where tenants hide their screens when not in use. Brown read the code stating that when there is a written agreement between owner and occupant the provision cited may be waived. Black stated he would submit copies of a written agreement between owner and occupant that this would be satisfactory. Further action on this matter deferred pending receipt by the Board of the agreement between Black and his tenants. ao1A Minutes Housing Appeals Board October 8, 1985 Page 4 Appeal of Howard Dedmon, 617 N. Johnson Street Inspector O'Neil reported he had completed a licensing inspection on August 22. The room in question is located in the basement unit. In the inspection for Certificate of Structure Compliance issued November 30, 1981, the area was designated a storage area because there was not enough light. To be considered a habitable area, the room needs to have 10.5 square feet of natural light. Currently there is only 8.7 square feet of available natural light. On licensing inspection by O'Neil, the room was being used as a bedroom and was cited under 17-4.(a)(1) for lack of valid Certificate of Structure Compliance and/or Rental Permit. Dedmon stated that since the room is a basement unit, in order to comply with the Code, he would either have to complete major structural changes to provide more light and ventilation, or, he could make the room smaller by 18%, from 132 sq. ft. to 108 sq. ft. Dedmon said making the room smaller would make it less comfortable for the tenants. Krause moved and Dawson seconded the variance be granted. Motion carried. Appeal of Vaughn Henderson The Means Agency, 728 Bowery Street Present: None Inspector Kelley Vezina of the Building Department stated that this property is owned by Mr. Alex Gillette and managed by the Means Agency. Vezina said the property houses two dwelling units and six rooming units. The property was cited under 17-6.i.(3) for lack of refrigerator in the comnunal kitchen. Appeal states the landlord has provided each unit (both rooms and apartments) with its own refrigerator. Therefore, none has been provided for the communal kitchen. Vezina stated that his conversation with appellant revealed that there had been a problem with food being stolen out of the communal refrigerator which had at one time been provided, and the solution was to provide each unit with its own refrigerator. Thus it was felt by appellant that a refrigerator was not needed in the communal kitchen. Krause moved and Watts seconded to grant a variance as long as ownership of the property remains the same and refrigerators continue to be provided to each dwelling and rooming unit. Motion carried. (Recess called by Krause at 9:35 to avoid getting to far ahead of schedule. Meeting reconvened at 9:53. All members present.) Appeal of Erma Shaffer, 828 Church Street Present: Kevin Adolphson O'Neil stated he had completed the CSC licensing inspection with Erma Shaffer on June 3, 1985. This is a single family dwelling. The ceiling height for living room, dining room and kitchen (the entire first floor of home) are 64-1/2" and thus do not meet the 7' minimum required and the property was cited under 17-5.N.(4).a., b., and c. Shaffer's nephew, Adolphson, stated that 4 o/6 Minutes Housing Appeals Board October 8, 1985 Page 5 in July 1983, Shaffer had installed ceiling tile, carpet and padding under the carpet in the cited rooms. At that time, Shaffer's plans did not include moving. Since that time, Shaffer has purchased a home in Cedar Rapids near family members and thus needs to rent this stated the ceiling tiles are installed flushrwithttherceilingior toits andsdoes notAdophson how the lack of minimum ceiling height can be remedied. I Moved by Watts, seconded by Dawson to grant a variance. Motion carried. The variance will go with the property. (Meeting recessed at 9:57; reconvened at 10:03 with all members present.) Appeal of Alan and Barbara Smart 222 222 1/2 Brown Street Present: Alan Smart reported Inspector who completed the nhcSmart the property. io testified haseeralofthe violatonsunder ef 75.M(1)aand c,iackof owner-occupied. violations include: and requiredoutle17-6.Alackofrequiredaccess,..,.a., , and c., interior surface not maintained. A letter accompanying the appeal request states that it is the intention of the owners to comply with the code requirements at the time of expected remodeling in the spring of 1986. Smart stated that the burden of meeting the 90 day requirement would cause financial hardship. Moore moved, Krause seconded to view 17-5.M.(1) a. and c. as one question and to grant the variance as long as the unit is owner occupied. Under 17-5.M.(1) b., lack of required second double convenience outlet, it was noted this violation refers to 222 1/2 Brown, which is a rented unit. Owner requests additional time to comply (by summer next year, when plans call for other electrical work to be done). This room has overhead lighting. Moved by Watts, seconded by Moore to uphold the violation, giving owner until_ May 1, 1986 to comply. Motion approved. Moved by Dawson, seconded by Watts to grant a variance under 17-6.A., lack of required access, as long as the unit is owner occupied. Owners had built a partition in their bedroom to provide a separate sleeping quarters for their three year old son. Also, under 17-7.A.(5), a., b. and c., interior surface not maintained, Smart forstatrepaired tof the roof invtheespringen pwheniotherat work is dones by the owner call Krause moved, Watts seconded to uphold the violation, giving owners until May 1, 1986, to correct the problem. Motion approved. OTHER BUSINESS: None. ao 16 Minutes Housing Appeals Board October 8, 1985 Page 6 . ..... ... .. MINUTES COMMITTEE ON COMMUNITY NEEDS TUESDAY, OCTOBER 15, 1985 - 3:30 P.M. SENIOR CITIZENS' CENTER CLASSROOM MEMBERS PRESENT: Leshtz, Kubby, Parden, Kuhn, Becker, Lauria, Strabala, Williams, Watts, Cooper, Patrick STAFF PRESENT: Moen, Nugent, Hencin, Penney, Fosse, Meisel, Benz, Cain, Kratz, Einspanjer, Prestemon GUESTS PRESENT: See attached list. RECOMMENDATIONS TO COUNCIL: 1. The Committee on Community Needs recommends that the City Council not extend the 403 (CDBG) area boundaries to igclude the 900 block of North Gilbert Street. 2. The Comnittee on Community Needs recommends that the City Council extend the acquisition deadline for Miller -Orchard Park to December 1, 1985. If by that date an option on the property has not been secured, CCN recom- mends that the funds revert back to the CDBG program. 3. The Committee on Community Needs recommends that the City Council fund the following 1986 CDBG projects in the amounts given below: Project Amount Recommended General Program Administration $107,000 Emergency Housing Project Repairs 8,000 Housing Modifications for Low -Income Frail Elderly 8,000 Comprehensive Housing Rehabilitation b Yeatherization 180,000 Mayor's Youth Employment Program - Napoleon Park Project 26,860 Shared Housing Program Continuation 20,000 Community Support Services 6 Day Treatment Program/ Mid -Eastern Iowa Community Mental Health Center 115,000 Synthesis Studio Improvement/United Action for Youth 6,000 Elderly Nome Services Coordinator/Case Manager 35,000 Mark Twain School Playground Revitalization 1,000 Crisis Center Food Bank Facility 156,500 Residential Elderly/Handicapped Accessibility Project 20,000 Handicare, Inc., Expansion and Accessibility 49,000 Curb Ramp Installation 5,000 Acquisition of Ralston Creek Open Space 80,000 Goodwill Industries Renovation 127,000 Terrell Mill Park Improvements 1,200 North Market Square Handicapped Accessible Play Area 3.000 Systems Unlimited, Inc. 63,640 Contingency Fund 36,600 TOTAL FUNDING RECOMMENDATION T1.048,800 CALL TO ORDER: OW 7 Committee on Community Needs October 15, 1985 Page 2 Chairperson Lauria called the meeting to order at 3:37 p.m. REVIEW AND APPROVAL OF CCN MINUTES FOR SEPTEMBER 17 AND OCTOBER 1 1985: Kubby moved that the minutes be approved; Kuhn seconded. The motion passed unanimously. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was no discussion. COMMITTEE DISCUSSION OF ANY ITEM NOT ON THE AGENDA: Leshtz asked staff about an October 8, 1985, memo regarding the proposed extension of the 403 (CDBG) area boundary to include the 900 block of North Gilbert Street. Moen explained that a resident of this block requested that the "403 Area" boundary be extended to include the block and that the Hogsing Commission favorably recommended this proposal. Lauria stated that the CCN is charged with the responsibility for setting boundaries but that the boundaries are only changed at the end of three year plans, or in cases where there is an insufficient demand for COBB assistance within present boundaries. Kubby moved that the City Council not extend the 403 area boundaries to include the 900 block of North Gilbert Street; Patrick seconded. Moen explained that the residents of the area had requested the extension of the boundary areas. She em hasized that extension of the boundaries will only make the residents eligible to apply for housing rehabilitation assistance. Lauria stated that the original memo seemed to suggest that the infrastruc- ture improvements will be desired if the boundaries are extended. Moen responded that any requests from the neighborhood for infrastructure improve- ments would have to compete with all other applications for CDBG assistance. The motion passed, 6-4. DISCUSSION REGARDING MILLER/ORCHARD PARK ACQUISITION DEADLINE: Lauria referred the members to a memo from Moen and a letter from Karen Hradek outlining the issues involved. There was general discussion about the possible reasons for lack of a closing on the sale of the property. Leshtz moved that the deadline to acquire or secure an option to acquire property for Miller/Orchard Park be extended to December 1, 1985, and that if by that date the property has not been purchased or an option secured, the funds will revert back to CDBG; Becker seconded. The motion passed, 10-0. Committee on Community Needs October 15, 1985 Page 3 DISCUSSION REGARDING THE SYSTEMS UNLIMITED PROPOSAL FOR ACCESSIBLE HOUSING FOR THE PHYSICALLY HANDICAPPED: Kubby stated that the proposal is, in general, a good idea, but that she would rather see the monies used for making existing rental units more accessible. Williams stated that he would like to see the monies used to integrate the handicapped into the community, and to step to the second phase of the Shared Housing Program which includes matching handicapped persons with homeowners. Parden stated that the City should not spend money to assist students who will only be in Iowa City for a short time. Lauria responded that if students remain in Iowa City for five years, they are close to the national average in terms of residency in a community. Kubby stated that accessibility makes Iowa City a more attractive place to live for the handicapped, thus lengthening their stays. Benny Leonard, from Systems Unlimited, referred to a project in Cedar Rapids similar to the one proposed here. He stated that the need for this type of facility is high, and referred the CCN to a September 25, 1985, memo from Systems Unlimited, Inc. After general discussion, the CCN decided to defer the matter until the November meeting. DISCUSSION PRIORITIZATION AND RECOMMENDATIONS FOR 1986 CDBG FUNDING: Lauria reviewed the tentative schedule of upcoming meetings and referred the CCN to a memo from Nugent on CDBG guidelines. In setting the priorities, Lauria suggested that the CCN first take an unofficial straw vote on each request, after which discussion can occur. This way, lengthy discussions on requests for which there is wide agreement can be avoided. Lauria explained the ranking system and indicated that points given to a project could range from a low of 11 points to a total possible of 33 points. Rankings would be made following discussion of each project. Senior Center Volunteer Specialist: There was general discussion about the proposal. The request received a total of 14 points. Shared Housing Program Continuation: Due to wide agreement on the proposal, no sus an to scuss ion occurre . The request received 31 points. Housin Modifications for Low -Income Frail Elderly: There was general scuss on regarding a success o e program. a request received 32 points. po Housin Rehabilitation and Weatherization: The Committee program br efly and voted giv ng the request a total of 32 a 617 Committee on Community Needs October 15, 1985 Page 4 Water Pollution Control Chlorination and Dechlorination Equipment: There was a brief discussion. The request received 11 points. Terrell Hill Park Improvements_: Parden expressed concern about the cost of e wo enc es con aloe in the proposal. Leshtz stated that he would rather have something else built in the park. The request received 19 points. Acquisition of Ralston Creek Oen S ace: Leshtz stated that his high rank was given with reservations because he believed that the developer should share more responsibility for open space. Williams expressed concern about safety in the park. Lauria stated that the location for the open space is good and will be frequently used, but that he agreed with the reservations expressed by Leshtz. Strabala asked if there was a way to include a recommendation preventing a similar situation from occurring in the future; the high-rise use adjacent to the property had created the need for open space, thus the developer should share financial responsibility. General discussion about the proposed Neighborhood Open Space Plan and Ordinance followed. The request received 23 points. Benton Street Culvert Replacement: After a project review provided by staff, there was a brief discussion. The request received 16 points. Residential Elderly/Handicapped Accessibility Project: There was a brief general-aTcuss . he request rete ved 28 points. Prort Ac uisition and Clearance: Hencin explained the procedure for con enna on an u ng inspection and stated that a complaint would have to be registered in order to condemn the building. A general discussion about the options open to the CCN and the City followed. The request received 13 points. Handicare, Inc. Expansion and Accessibility: Williams asked about the location of the entrance to the facility and the extent of protection from the elements provided in the proposal. Ann Riley explained that a ramp would' be installed. Becker asked what would happen if the lease with St. Patrick's Church was broken. Riley responded that the CDBG funded improvements would serve as collateral. The request received 26 points. Elderly Home Services Coordinator/Case Manyger: Williams expressed concern ere are currently peop e a tog itT—rough the cracks' of the local social service delivery system. The purpose of this project would be to assess and coordinate those services needed by the elderly. Lauria expressed reservations about a three-year funding commitment. a o/7 Y. . Committee on Community Needs October 15, 1985 Page 5 Strabala stated that this position will serve as a "nerve center" for the social services system in Johnson County and Iowa City. Parden stated that this project would be the answer to the Congregate Housing Facility. She added that the elderly wish to stay in their homes as long as possible. This position will provide assistance to all the understaffed agencies serving the elderly in the area. Lauria stated that this position might be a way for social service agencies to add staff, and suggested that the CDBG funds are not the best source of funds for adding staff. Hencin responded that the existing agencies are attempting to maintain their existing service level rather than add new staff. Penney addressed the fact that this met a housing need without building a new building. Jean Snow added that with the lack of Congregate Housing, there will be a greater responsibility for the agencies to monitor services. General discussion about the possibility of funding the request at an amount lower than that requested occurred. A consensus emerged to fund the position for one year. The request received 29 points. 5 Unlimited Inc.: Benny Leonard, from Systems Unlimited, explained issteel a project wi enefit the mentally and physically disabled. Lauria stated that he ranked the request low because the agency has received substantial support in the past and because he believed that the project will still be accomplished without funding from the CDBG program. The request received 22 points. Economic Development Revolving Loan Fund: Williams read a statement of support for t e fund, stressing the need for jobs creation and diversifica- tion of the Iowa City economy. He urged that the state economic development set aside program guidelines be applied to this revolving loan fund. Parden asked why the request came before the Committee. Williams stated that this fund would serve as an incentive to industry to locate here and thus will be of benefit to low and moderate income people. Parden stated that the proposed amount will be too small to attract business of any size. Leshtz expressed support for the project concept, but had reservations about the lack of specificity in the proposal. Lauria expressed support for the concept also but was concerned about the lack of targeting and performance standards for job creation. Kubbyexpressed support for the concept, but also expressed concern about the lack of specificity in the proposal. 020//7 i -- Committee on Community Needs 1 October 15, 1985 Page 6 j' Patrick expressed concern about the high risk of financing small businesses. i Cain stated that the fund will be used for small, established businesses, thus reducing the risk. The fund will be administered by the staff and each loan would be approved by the City Council. There was general discussion about the possibility of funding a small amount this year to conduct a feasibility study. Lauria encouraged staff to return with the proposal in 1987. The request received 16 points. j Goodwill Industries Renovation: Parden expressed concern about giving almost one-half million dollars to the physical plant of the facility. Lauria expressed concern that last year the agency received 30% of the CDBG funds and because of this, he is hesitant to fund a major proposal this year. Leshtz suggested the possibility of scaling down the amount funded. The request received 22 points. General Program Administration: There was a brief general discussion. The request received 33 points. i Crisis Center/Food Bank Facilit : Parden stated that the CDBG program is a I poor funding source or a purc ase of a facility. ( Lauria stated that he supports funding because he believes that demand for the service is high and that staff analysis of the agency had been positive. He added that the Crisis Center has not approached CCN for funding in the past. Williams asked if the agency had obtained an option on a building. Represen- tatives of the Crisis Center indicated that an option on a site has not been obtained. Hencin stated that a structure purchased by this agency might be able to house additional agencies. The request received 28 points. Mark Twain School Playground Revitalization: The CCN discussed the school etstn ct po icy o no purc acing p aygT rouun equipment. The request received 29 points. and ority last year but that the Council did not approve the funding J by CCN. The request received 30 points. Emergency Housing Project Repairs: Due to wide agreement on the proposal, ere was no scussion an ii:received 33 points. Curb Ramp Installation: Moen gave a brief explanation of the project. c? go/ Committee on Community Needs October 15, 1985 Page 7 Parden stated that the CDBG is not the best way to finance projects of this type. The request received 26 points. maor's Youth E%—?I ent Program: There was a brief general discussion. The request received 32 points. Synthesis Studio I rovement/United Action for Youth: Kubby stated that there wi I1 be a 106 of people Denerit@ for a modest cost. Williams asked Ginny Naso from UAY if repairs had been attempted on all equipment. She responded that repairs and maintenance are already part of the program, that a large part of the proposed funding will go for the purchase of new equipment. She added that several participants were from Mark IV and the Domestic Violence Project. The request received 30 points. North Narket S uare Handica ed Accessibilit Pla Area: Parden stated that The -was sure wh ch ex sting equ pment served the handicapped. Dr. William Dull, Horace Mann PTO, summarized the proposal. Kubby stated that the handicapped accessible playground equipment ought to be distributed all around the city. There was a brief general discussion about the proposal. The request received 18 points. Grant Court and Center Street Alle Repair: Lauria stated that the project may not e e g e ecause t s not w th n the Neighborhood Strategy Area, although it does fall within the 403 (CDBG) boundaries. There was general discussion about the two options presented in the proposal. affecteauria dtatedresithat the alley paving or graveling ought to be paid for by the Parden stated that the alley graveling will be very difficult for the affected residents to fund. The request received 16 points. DISCUSSION OF RECOMMENDATIONS FOR FUNDING: General Pro ram Administration: Kubby moved the funding of the full amount ar en secon a he motion passed, 10-0. Emer encs Ho ect Repairs: Leshtz moved, that the project be funded a ousin Pru n secon e. a mo ion passed, 10-0. HOUSino Modifications for Low -Income Frail Elderl The CCN asked Jean Snow tere was su c ent demandor the services to use the extra monies. She responded that there was sufficient demand. Williams moved that the project be funded at $8,000; Patrick seconded. The motion passed, 10-0. i Com rehensive uand Weatherization: Lauria asked Nencin two quest ons: Howhy is t ere no Rehabilitation o request for the nous ng paint program; is the request for $180,000 too large of a request? aai7 i r Committee on Community Needs October 15, 1985 Page 8 Hencin stated that the painting program is included in the request and that the proposal amount is justified based on current experience. Kubby moved that the project be funded at $180,000; Becker seconded. The I motion passed, 10-0. i ? Mayor's Youth Employment Program: There was a brief discussion. I Leshtz moved the project be funded at $26,860; Williams seconded. The motion passed, 10-0. .-A n... r�e.Mid-Fat}Orn iewa 5115,000; Leshtz seconded. The motion passed, 10-0. S nthesis Studio I FR. Action for Youth: Patrick moved the projec a un or 6, 00; Kubby seconded. —PRIFTEV informed the CCN that the program is an extremely good cause. The motion passed, 10-0. Elderly Home Services Coordinator/Case Manager Williams moved that the project a funded at $35,000; Kuhn secondV.— The Committee reiterated that the funding would be for one year. Parden stated this funding will not be high enough. Williams asked if any other agencies will be contributing in-kind to the program. Hencin responded that this is not likely. Leshtz stated that the $25,000 salary figure is higher than the starting salary for social workers. Parden responded that the position requires an j experienced person, thus a higher salary is warranted. iThe motion passed, 9-2, with Kubby and Parden voting in the negative. Mark Twain School "a round: Williams moved that the project be funded at 1, 00; Pa r cc secon e e motion passed, 10-0. Crisis Center/Food Bank Facility: Kuhn moved that the project be funded at 3156, a ric seconded.cMe motion passed, 10-1, with Parden voting no. Residential Elderly Handicapped Accessibility Project: Kubby asked if there are c ents n need of th s ass stance at the present time. Hencin responded yes. Kubby moved that the project be funded at $20,000; Patrick seconded. The motion passed, 10-0. Handicare, Inc.: There was a brief discussion about project details. Watts moved that the project be funded at $49,000; Parden seconded. The motion passed, 10-0. aoi7 Committee on Community Needs October 15, 1985 Page 9 Curb Ramp Installation: Becker moved that the project be funded at $5,000; Les tz seconded. The motion passed, 9-1, with Kubby voting no. Becker also suggested that Committee members assist in selecting the locations of the curb ramps. Acquisition of Ralston Creek Open Space: Cooper moved that the project be fun e a u n seconded.--Tlte motion failed, 2-9. Williams moved that the project be given no funding; Parden seconded. The motion failed, 4-6. I Kubby moved that the project be funded for $80,000; Leshtz seconded. The motion passed, 6-5, with Lauria breaking the tie. Williams moved that the funding be reconsidered if an option is not secured by June 1, 1986; Parden seconded. The motion passed, 9-2. Goodwill Industries Renovation: Leshtz moved that Phase A and Phase B of the requelt be funded for 127,000; Williams seconded. The members referred to the funding proposal. Kubby stated that the project will include partitions, ceiling and remodeling of the toilet facilities. She stated that the remodeling of the toilet facility is especially necessary. The motion passed, 9-0-1, with Becker abstaining. Systems 'Unlimited: North Market Snuare Mandiramwl ptar 6tr.a. T.r...n Mill funde or , , North Market Square Playground equipment be funded for $3,000 and Systems Unlimited be funded for $63,640; Kuhn seconded. Lauria asked staff to provide a breakdown of the North Market Square pro- posal, specifically how much equipment $3,000 will buy. Hencin stated that an obstacle course is in the North Market Square proposal. Nugent stated that Wells Fargo would be contributing $2,500 toward the course, however, the proposal is not specific enough to determine precisely what the $3,000 funding will enable the applicant to construct. The motion passed, 9-1. Contin enc gency Fund: Kubby moved that the remaining $36,600 be allocated to the F_ ont nfund; Strabala seconded. The motion passed, 10-0. Leshtz stated that he is not opposed to the salary in the Elderly Home Services Coordinator/Case Manager proposal. The meeting was adjourned at 6:50 PM by acclamation. Minutes were taken by Greg Prestemon. .,?o/7 n i i COMMITTEE ON COMMUNITY NEEDS PLEASE SIGN IN October 15, 1985 3:30 P.M. I ' Senior Center Classroom NAME AFFIDLIATION/ADDRESS K�l/,,0 / c Twn,F0 e,.s/ /y/O f -f to GPPS - sr»t� i`us% aiC m T Pro j CGD(� p; i K �- T4cy SJ.'Ura 17.10 NI�I sr -co G JCCO& po rix k{O I !4'ly 114 /avz G%y3 9 &4-t 1' C p(� G1�r^^u,,,.. ,,C;L� i Z 0 N A;1�M CI oJ�Z IJe�k" x E57 , 1 �� �rn�.LU,,r•-�—� -�-•r,•�t(.-.1�p �,�'� `mss I� �� �- Z a? 0/7 COMMITTEE ON COMMUNITY NEEDS October 15, 1985 3:30 P.M. Senior Center Classroom AFFILIATION/ADDRESS Jf�OGrl� %k6a� �70 �vAciitia� l�a�ryr,lkS�c�lo/5 , .R'. f