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HomeMy WebLinkAbout1985-12-03 Council minutesInformal Council Discussion September 23, 1985 Informal Council Discussion: September 23, 1985 at 6:30 p.m. in the Council Chambers at Me Civic Center. Mayor John McDonald presiding. Council Present: McDonald, Erdahl, Baker, Dickson, Ambrisco, Strait, Zuber. Staff Present: Berlin, Helling, Timmins, Karr, Milkman, Beagle, Kimble, aZT1_TTe_y "Tosh, Schoenfelder. Tape Recorded: Reel 85-C68, Side 2, 2 -Alt; 85-C70, Side 1, 1-524. Consent Calendar Reel 85-C68, Side 2 Additions to the agenda include a beer permit and Sunday Sales for Robert Finley of Bob's Beer Mart and a Class C liquor license and dance permit for Friday's, 121 E. College St. Planninq and Zoning Reel 85-C68, Side 2 a. Setting a public hearing for October 8, 1985 on an ordinance to estab- lish OPDH-8 on 7.44 acres of Melrose Laken artments. MtlKman ex- plained x- p a n ounce w receive a s a repor a ore a public hearing. Baker requested information about the difference between the original proposal and what is now being proposed. In response to Strait, McDonald said the first consideration will be scheduled October 22. b. Settin a ublic hearin October 8 1985 on an ordinance to vacate and a reso u on to SpOSe o a Dort on of Peterson Street r g -0 -way to naitmarK nomes. aeagie statea the rianning anu Luning Lummnsiun recommended ng the entire right-of-way width. Timmins stated anything dedicated for public use can only be taken out of that con- text by an ordinance by vacating the same and this is assumed to be a vacation followed by a sale. Beagle stated Hallmark Homes has made a purchase offer and the two other land owners have expressed interest to acquire the remaining right-of-way. In response to Strait, Timmins said the bidding of the property is not required. Strait requested additional information regarding price of the property. c. Resolution approvinq the preliminary plat Tor lots 0-11 ano the Tinai at for lots 5-8 of Bock 1 Braverman Center. Milkman stated the Planning and Zoning Commission and St8TT required the subdivision include a provision that future access be limited to a single access to the lot. d. Resolution a rovingthe reliminar and final lar a scale non-resi- en a eve omen an or o s an o oc raverman Center. Milkman stated the Planning and Zoning Commission recommended including stop signs at exits at Broadway and Keokuk and that Council take necessary measures to provide for the safety of pedestrians in front of K -Mart. In response to Dickson, Milkman said staff has not been in contact with K -Mart. McDonald inquired about speed bumps. Milkman said staff has not recommended speed bumps. i e. d� Milkman stated the local f00T is in agreement with the vacation of Hollywood Blvd. and staff recommends that there is an agreement with Southgate and Hawkeye Investment to maintain sod and sidewalk. The Planning and Zoning Commission recommended elimination of mail drop on Keokuk near Iowa State Bank and moving the bus stop south to the corner of Southgate and Keokuk. Council members discussed the bus route through the K -Mart area, stop signs and speed bumps. McDonald asked Ralph Stoffer to contact K -Mart about routing the bus in front of K -Mart. Dickson asked Timmins about speed bumps. Timmins stated It is difficult to remove snow and ice from speed bumps. Milkman stated D. Stone provided staff and the Planning and Zoning Commission with three traffic pattern designs and that staff and the Planning and Zoning Commission felt the patterns were not as workable as what is currently being proposed. Baker requested staff to contact K -Mart regarding stop signs on K -Mart property and bus routes. man statea Nis is unsure of future expansion plans so e i y and NCS has an agreement to negotiate a location of the access road at some future time. Berlin asked legal department to ensure that language in the agreement represents the intent of both parties. Milkman said staff recommends waiving the request to provide right-of-way trees because of problems with a 20 foot wide utility easement. Erdahl suggested the City obtain an agreement from NCS to put in trees. Shive-Hattery representative stated NCS intends to increase screening in the area within 2-3 years. Berlin stated the City could request NCS to send a letter explaining their screening plans. Shive-Hattery representative stated NCS would agree to do the screening now. f. Resolution approving the oreliminary and auuu vision. nl1Kman scacea the manning and Zoning Commission recom- men o approve the preliminary and final plats of Holloway Subdivi- sion upon condition that certain deficiencies be satisfied. Parking Revenue Bonds Reel 85-C68, Side 2 Karr noted corrections to the September 9 informal Council meeting min- utes, changing 10% to 1%. Vitosh introduced Wayne Burrggraff. Burrggraff explained the coverage requirement for the parking revenue bonds could be reduced from 1.50 to 1.25 by refunding the old issue: issuing new bonds, and rewriting the bond covenant resolution. The City would issue $3,855,000 in new revenue bonds to defee the issue that now exists. Burrggraff said it is possible to pay off the $4.7 million bonds by issuing $3.8 million dollar's worth of bonds because of IRS arbitrage requirements and investing the proceeds of the new bond issue. In re- sponse to Strait, Burrggraff said there would be $3,855,000 debt outstand- -3- ing although it is necessary for the City to reserve the right to make a change in the overall issue amount to allow for adjustments in the bond issue size if interest rate changes. Strait asked if the AAA bond rating would remain. Burrggraff said the GO bond rating would remain but revenue bonds have a separate rating and presently the City has an A rating for the public utility revenue bonds. Vitosh said the difference in revenue requirements for the parking system with a 1.25 debt coverage vs. 1.5 debt coverage could reduce revenue requirements by $109,000 per year. Vitosh said the bids for the bonds will be opened October 16 at 11:15 and the City Council should schedule their meeting at 4:45 P.M. to allow staff and Burrggraff to analyze the refunding bonds. Council agreed to schedule the special formal Council meeting October 16, 4:45 P.M. Ambrisco asked if the Dubuque Street ramp problems will affect the sale of the bonds. Vitosh said currently revenues are sufficient to provide for the 1.5 debt coverage. City Financial Position Reel 85-C68, Side 1 Berlin stated Council received his September 20 memo regarding financial position of the City and will receive a fees/charges/additional revenue source report on October 21 and a transit report on October 29. Berlin stated that staff is concerned about the current financial trends within the City because the economy of the State is not strong; the $500,000 revenue sharing money will not be renewed; there will no longer be the benefits from considerable construction within the community; and the impact of borrowing costs from federal tax legislation. Berlin stated that the September 20 memo outlines how staff is looking at revenue for the next fiscal year, the transit problem, and revenue sources that are available to maintain services. In response to McDonald, Berlin said the transit report will be available early November and will include a detailed study on equipment operational costs, level of services, and what kind of changes that might be made. Berlin said the Council will need to address transit needs in the current fiscal year. Vitosh noted that Council will need to consider the future use of the General Fund balance. Erdahl inquired about insurance costs. Vitosh stated the City previously had trouble finding insurance coverage and that three years ago the City bid out insurance coverage which resulted in dramatic decrease in insur- ance premiums and minimized the number of insurance policies the City had. Vitosh explained now insurance premiums have increased. Vitosh stated that the City has funded insurance premiums out of tort liability levy monies in the past and the City is trying to fund additional insurance premiums this year. Vitosh said there are concerns about what increasing tort liability levy does to the total tax levy. In response to Erdahl, i Vitosh stated that the City will look at self-insurance this year and then purchase overlying insurance. Ambrisco noted that the insurance industry is contemplating changing from an occurrence basis liability insurance to -4- a claims made insurance, limiting the defense costs to within the policy limits, and eliminating coverage for pollution liability. Strait sug- gested staff look at insurance programs utilized by cities of comparable size. Berlin noted that the National League of Cities and the Iowa League of Municipalities are looking at insurance needs. Ambrisco said the legislative committee should talk to congressional delegation in Washington to support Senate File 1570 regarding pay for overtime as it relates to the fair labor standards act. Berlin noted that the Human Relations Department and Helling have worked on this. Baker inquired about the $500,000 of revenue sharing that has been re- served for Civic Center remodeling costs. Vitosh stated those funds were discussed in last year's budget meeting. Erdahl asked if the City would issue bonds for the remodeling of the buildings if federal revenue sharing monies were not used. Vitosh stated yes. Berlin noted that it is the City's policy to not use revenue sharing monies for operating expenses if it can be avoided and staff is currently looking if issuing participation certificates can be used for the remodeling in addition to the expansion. Gas and electric franchise. Reel 85-C69, Side 1 McDonald noted that Council received information from City Attorney Timmins regarding issues that need to be addressed. Timmins stated the policy content of the previously drafted franchise has been retained. Timmins addressed the concept of right-of-way management and stated that the City through the Public Works Department would control all utilities using the public right-of-way. Timmins stated that there are sections that cover only the electric utilities that require them to go through the planning criteria before expansions are approved. Timmins also stated that the consumer protection and energy conservation provi- sions impact on rates in terms of fairness of the rate structure across the system and would concern the utility companies and Iowa Conservation Commission. In response to McDonald, Timmins said there are no provisions in the existing ordinance regarding management of public right-of-way, and the standards that require review by the Public Works Director could create problems because the Public Works Director may not possess the expertise to make electric engineering kinds of judgments. Baker asked if transmission lines are special exceptions in the current zoning ordinance. Timmins replied that he believes transmission lines are a special excep- tion in the current zoning ordinance. In response to a question from Baker, Timmins stated that the standards requiring a public works direc- tor's review would get the City involved in technical areas that the City is not prepared to deal with and may involve the City in liability and the public works director should only determine if the transmission line location is appropriate in terms of the placement. Timmins noted that the real issue is if the City wants to get into extensive regulations of an electric utility vs. general regulations of all utilities. Timmins discussed provisions that apply to all utility companies and the planning criteria that is applicable to the electric utility. In response to McDonald, Timmins explained that there are extra regulations on utility companies because their transmission distribution facilities impact greater than other utilities, and electric utility lines are often a -5 - precursor of other types of utility development. Erdahl noted that the City would benefit from a utility specialist when dealing with transmis- sion lines. Baker stated that Council may need to look at how transmis- sion lines are being regulated under the special exception provisions. Strait asked if a public hearing would need to be held on the proposed franchise agreement. McDonald stated that once consensus is reached by the majority of the Council, and ordinance would be drafted, brought back to Council, and whatever the Council approved would be presented to the voters. Timmins stated that the code section on approval of franchise states that the party offering the franchise ordinance is the one that pays for the election. In response to Baker, Timmins recommended deleting page 18, criteria i1 and page 19, criteria i2. Baker referred to the last sentence in the first paragraph on page 22 and asked what would happen if Council disap- proved of a project. Timmins stated one option would be IIG&E could go to Cour:`. Berlin summarized that Council agreed that the Director of Public Works has the right to review plans and proposals and transmission lines facili- ties need to go through the planning process. Underground Service District Council reviewed the underground service district provisions as outlined in Section 11, Exhibit E and discussed payment responsibilities for the underground service district installations. Consumer Protection Timmins stated that as proposed, the City through the utility regulatory commission and utility specialist would act as an advocate locally for consumer complaints. City Attorney Timmins and City Council reviewed the duties of the public utility review commission as proposed and the actual establishment and duties of that public review commission. Council discussed the City's involvement with rate increase requests. Strait asked if there are any state laws or regulations that when a utility proposes a rate increase they must notify a municipality. Berlin stated that the utility company is required to notify the rate payers. Council discussed the need for a utilities specialist and the franchise fee as it related to monitoring the rate.increases. McDonald and Zuber stated their opposition to the franchise fee. In response to Strait, McDonald stated the proposed ordinance would go to the voters. Zuber stated his opposition to earmarking the franchise fee monies to a specific expenditure. Erdahl said the franchise fee should be tied to a utility specialist although the fee need not be specifically earmarked. Strait noted that the City Attorney has indicated the money would go to the General Fund and the City could spend it as needed. Coun- cil discussed the franchise fee, utility specialist and commission. Council agreed to a fifteen year franchise term and discussed the ten year "buy out" option. -6 - Dickson recommended a 1/2% franchise fee. Baker stated he favors a 1% franchise fee. Ambrisco stated his opposition to the franchise fee be- cause it would create additional costs to utility users. Berlin said he opposes the franchise fee proposal because the public has the right to know what the needs of the community are and how the City plans to utilize the money. Erdahl stated that the utilities specialist was a key issue in the original franchise proposal and that a 1/2% franchise fee would ade- quately fund a utilities specialist. McDonald noted that a majority of the Council informally agreed to impose the 1/2% franchise fee. Council Time/Agenda Reel 85-C70, Side 1 1. Ambrisco noted that a letter was received from Maureen Swingle regard- ing the intersection of Benton and Mormon Trek. Berlin stated the Traffic Engr. will report on the matter. 2. Dickson inquired about the traffic report from the Traffic Engr. pro- vide regarding eCouncil with a Rochester. nue and Berlin detailedreport. Erdahlreq est d staff calculate the number of pedestrians and school children at the crosswalk and that a yellow flashing light may be needed. 3. Erdahl inquired about the sidewalk at 510 Clinton Street. Berlin stated that the level of sidewalk has been raised to accommodate the stairs. Appointments Board of Adjustment: Mike Messier Housing Commission: Thomas Newton Planning and Zoning Commission: Sally Dierks Strait stated that it would be helpful to know the composition of the Boards and Commissions regarding the number of men and women. Informal Council Discussion November 18, 1985 Informal Council Discussion: November 18, 1985 at 6:35 p.m. in the Council Chambers at the Civic Center. Mayor John McDonald presiding. Council Present: McDonald, Zuber, Strait, Dickson, Ambrisco, Baker, Erdahl (7:20 p.m.), Courtney - Councilmember elect. i Staff Present: Berlin, Helling, Karr, Beagle, Moen, Nugent, Franklin, Cain, Carroll, i osh, Kimble. Tape Recorded: Reel 85-C82, Side 1, 62 -End, Side 2, All, Reel 85-C86, Side 1, 1-337. Planning 8 Zoning Matters Reel 85-C82, Side 1 A. Settin a ublic hearing for Dmr. 3, 1985, on an ordinance to permit p otograp c stud os in t e CO-1ecebe zone. Franklin stated this also will change parking requirements for photo- graphic studios and Council will receive additional information before the public hearing. B. Settin a ublic hearin for December 3. 1985 on an ordinance to rezone J.bacres rom count RI -A to RS -5 or ro ert ocate northeast o U.S. highway and West oMormon 1reK Boulevard. Beagle stated this is a joint consideration for rezoning and annexation request. C. Public hearin on a resolution a rovin the 1985 Nei hborhood 0 en S ace P an an an oro nonce proy d ng for open space de cat on in eve op ng zones. Beagle said consideration has been deferred indefinitely, a press release has been published, and the Planing and Zoning Commission is still con- sidering this. McDonald said the public hearing will be deferred. D. Resolution extending approval of the preliminary plat for Hunters Run SuTidivision, ars - , or mon s. Franklin stated there is a provision in the Code that allows Council to extend preliminary plat approval for a period of 18 months if it is a Council action exclusively done by resolution. Franklin explained the preliminary plat will stay exactly the same. Hunters Run was originally approved on a phased development schedule and a review period was in- cluded as a subdivider's agreement. The review would be triggered by Hunters Run not meeting the development schedule. Franklin said staff feels they are meeting the schedule for development so a general review for the whole PDH plan is not warranted at this time. The Planning and Zoning Commission has reviewed this and has no objections to the exten- sion. N E. Ordinance to create a research development park zone. Franklin said a public hearing was held last week. Baker asked about heliport and helistop requirements (redraft, page 4, Section 36.55). Franklin said the requirements referred to locations and a special excep- tion, except for child care facilities, are the same as what are in the ORP zones. Franklin referred to permitted uses, page 35A, and said Planning and Zoning Commission changed "drugs" to "pharmaceuticals." F. Ordinance enabling a local review of nominations of local properties to the National Register of Historic Places. Franklin said no comments were received at the November 22 public hear- ing. Ambrisco inquired about tax shelters for limited partnerships in vesting in properties with a National Historic Register designation. Franklin stated that properties with that designation that are rehabilitated in line with the Secretary of Interior requirements may be eligible for tax incentives depending upon the work done on the build- ing. G. Ordinance to rezone 3.74 acres from I-1 to CC -2 o_fpropertyowned by Owens Brush Incorporated on Mall Drive. Franklin said first consideration was given November 12. Beagle said this will establish a six -lot commercial subdivision, the lots will front onto Mall Drive and there is limited access on the three common access easements to serve the subdivision. Beagle said the Planning and Zoning Commission has expressed concerns about future traffic congestion on Mall Drive and First Avenue intersection. H. Ordinance enabling the building official to issue temporary certificates ofoccupancy. In response to Strait, Franklin stated the temporary certificate will be issued to a time specific period. I. Ordinance for planned development housing PDH -8 on 7.44 acres for Melrose ake Apartments. Franklin asked Council to defer consideration because staff has not received the Iowa Department of Water, Air and Waste Management (IDWAWM) approval. Berlin directed Franklin to contact the owner requiring that deferral. CDBG Program Recommendations Reel 85-C82, Side 1 McDonald stated that Council will take final action at tomorrow's formal Council meeting on the CCN's recommendations for allocations of Block Grant funds. Council discussed individual allocations as follows: Ralston Creek 0 en S ate Allocation. Council agreed to delete the $80,000 allocat on for the acqu s tion of Ralston Creek open space. Elderly Home Services Coordinator/Case Manager. Strait suggested $40,000-$45,000 be allocated and the Council should use the congregate hous- ing study committee's discretion in deciding which agency should house the case manager. Strait noted there have been previo-is allocations made for more than one year. Baker stated that the need for :he project has not been sufficiently justified. Dickson stated that money should be put into a contingency fund to allow a qualified person to coordinate agencies and assist elderly who would like to stay in their own homes. McDonald said funds should not be precommitted beyond one year. Zuber suggested the case worker work with the shared housing program because of the similarities of the programs and that another separate full administrator is not needed. Ambrisco stated there may be jurisdictional problems between agencies. Berlin raised a concern about adding an additional human service when the City will be losing funding for current human service agencies. Berlin stated that if Council approves this project, the human service planner should work with agencies and present Council with a specific recommendation about the program. In response to McDonald, Berlin said Council approve the request contingent on staff's recommendation on a specific proposal. Council approved $35,000 for the project with contingencies as discussed. Zuber asked about CCN's voting record on Shared Housing Program, Terrell Park and North Market Place playground projects. Lauria said CCN voted unani- mously for shared housing and every proposal was voted on. Systems Unlimited, Inc. Council approved $70,000 for Systems Unlimited's eq ruest. Mid -Eastern Iowa Communit Mental Health Center. Zuber stated that Johnson County should and this project. McDonald stated that the proposal is a one-time request, the facility serves primarily local citizens, and the County has committed funds for operational expenses. Ambrisco said the service is not available elsewhere. In response to Strait, Vern Kelley said the property asking price is $85,000. Berlin inquired about handicapped accessibility, fire requirements and the use of the basement. Kelley said the basement will not be used and there is an entrance for easy accessibility into the building. Berlin said Council could fund the project contingent on meeting state and local safety and handicapped requirements. Berlin sug- gested Kelley contact Fire Marshal to inspect the building. Baker suggested the County help fund the project. Council agreed to fund the project as recommended by CCN. S nthesis Studio/UAY. Zuber inquired about the eligibility status of the pro ect. U representative stated a survey has been sent out and prelimi- nary findings estimate 83% of the families meet income guidelines. The UAY representative stated a letter has been sent to Mary Nugent regarding infor- mation requested by Council. Council approving funding the project as recom- mended by CCN. North Market Square Handicapped Play Area. Baker inquired about locating all e an icappe equipmen in one par curia explained that CCN felt it was better to adequately equip one park with several pieces of equipment than to put one piece of equipment in six different parks and there is a large con- centration of physically handicapped people in the area. Zuber asked why CCN recommended to fund only $3,000. Lauria said CCN recommendations were based 4 on concerns about the amount of space available in the park for equipment becauwouldsallowpforifullyfundiinggofhtherpurchaseKofbthea bstacleecourse. amount Crisis Center/Food Bank Facility. Zuber asked about Marge Penney's evalua- tion of t a Criss Center. Fredine Branson stated the Crisis Center is considering relocating to 528 Iowa Avenue. Schultz explained the full $156,000 will be needed to resolve accessibility problems. Berlin recom- mended a request be submitted to the Zoning Interpretation Panel to ensure that proper zoning is available at the location. Council agreed to fund the reuest onse to Zubcontingent working er, Bransonstated theinterven ion details relocation. p and fo d programswill bothbe at the new facility. Schultz noted that the Crisis Center Board has not acted on the 528 Iowa Avenue proposal. Emergency Housing Project Repairs. Ambrisco stated he favors funding the emergency housing repair request. Benton Street Repair. Baker suggested funding the Benton Street culvert pro ect. Berlin noted the project is in the CIP program. Berli'n stated it wil take $112,000 in addition to the $75,000 Block Grant request. Berlin stated there are problems with using GO bonds for this project because of the impact of the transit levy, tort liability and other GO bond money as it relates to the Council's policy outlining property tax increases. In re- sponse to Councilmembers, Berlin stated repairs need to be done. Zuber said the project should be in the CIP budget but the CDBG contingency fund could be used. Lauria stated the contingency fund could be affected if the federal government makes a 15% cut on the CDBG funds. Erdahl and Strait inquired about possible conflicts of interest and voting on the CDBG recommendations as a package resolution. Timmins said he will prepare information for the Council before Tuesday's formal Council meeting. Council agreed to put the $73,000 of unallocated funds into the contingency fund for reallocation. McDonald thanked CCN for their efforts. User Fee Resolution Reel 85-C82, Side 2 Berlin stated fee resolutions on the agenda were previously discussed by Council and Council will receive information regarding proposed additional fees. McDonald referred to agenda item 21, the amendment to increase overtime parking fines from $2 to $3. McDonald opposed increasing parking ticket fines and stated that $3 parking fines would discourage people from using downtown. McDonald inquired about state legislation requiring counties assisting local municipalities with fine collection. Berlin said there has been a proposal but there has not been any state legislation and Iowa City has discussed this issue with Johnson County. Dickson inquired about infant burial fee increases. Berlin said staff will provide Council with additional information. 9 Baker asked for an explanation about building permit fees. Berlin stated that there is not a dollar -for -dollar relationship as the project grows in size, and the cost of the permit and more staff efforts are required for smaller projects. Baker noted that increased building permit fee costs will be passed along to consumers. Council Time/Agenda Reel 85-C82, Side 1 1. Strait requested the Rules Committee meet to discuss Council spouse participation on boards and commissions. Erdahl and Baker scheduled a Rules Committee meeting meeting November 19, 1985, after the formal Council meeting. i 2. Baker requested information from the previous two years and for a contin- ual update regarding consultant fees paid by the City. The majority of I the Council requested a continual update at the end of each fiscal year on consultant fees paid by the City. 3. Baker stated opposition to the .5% gas and electric franchise fee but stated that he is willing to support the .5% franchise fee to allow it to be presented to the voters. Timmins stated he is not prepared to have the ordinance ready to be voted on before the end of the year because the draft of the ordinance has not been discussed with Iowa -Illinois Gas 6 Electric Company and a gas franchise has not yet been prepared. The majority of the Council agreed to proceed with the franchise agreement by going through the normal process. Timmins stated he will review informa- tion regarding time frame to present it to the electorate. Appointments Reel 85-C86, Side 1 Resource Conservation Commission: Jeffrey Duffy Parks and Recreation Commission: 1. John Watson 2. Mary Weideman Human Rights Commission: 1. Marcia Bergan 2. Lois Smithart 3. Readvertise Board of Examiners of Plumbers - 1. Public: John Carmack 2. Journeyman Plumber: Readvertise Board of Adjustment: 1. Readvertise Council Time/Agenda (continued) 4. In response to Karr, Council agreed with the ordinance change proposed re the organizational meeting process as outlined in Karr's November 15, 1985 memo. 5. McDonald noted that the December 10, 1985, informal Council meeting will be rescheduled. 6 ors uld to 6 McDonald schedule a tmeet ng ined that eDecember Chair fwith Councithe Board lSu. Staffswillwocontactethe County re scheduling. t to formal 7. Council agreed meeting November 26, 1985,Robert owfor 'Economy s schedule AdvertisingIndustriallRevenue Bonds. B. Berli1985,nmemoed if regardingncilmembers had department head recruuestion about s November 15, itments/salaries id 9. Cityisco has received aabout draftthe of the r port from Metcallf & EddyBerlin the organ- izationalure and willft of the be eetingfthencial first week alternatives. Decembererlin Ruppert Property Reel 85-C86, Side 1 Berlin said it cannot be justified to go into executive session to discuss the Ruppert property. Berlin said he met with Charlie Ruppert to discuss the property. Ruppert said he would like to take into account expansion needs of a garage which park la duce Berlinsize asked Councilkor about necessitate rezoningofreconfiguration the and future discussion of a price. Council discussed RM -20 and RM -12 zoning. land use hbut thatid hat Councilcil is contracting forrees that ar park anbe d only discussingand gad level of zoning that is compatible with the park and money is really not an element in the zoning. Executive Session Movern ive Sectdiony20,ccollective nbargaining, ded by ahto discussuas aopublic tsession employer strategy regarding collective bargaining with City employee organizations as such discussion is exempted from the provisions of Chapter 1 according to Chapter 20.17(3). Affimative ilmembers present. Mayorrdeclared omotion ll lcarried. vote unanCouncil imous �adjourned/0all C c to executive session at 8:40 p.m. OFFICIAL CUdNC1L ACTIONS - 11/19/65 The cost of publishing the following proceedings 6 claims is $ Cumulative cost for this ca en ar year or said publication is $ Iowa City COunciT,— reg. mtg., 11/19/85, at 7:30 P.M. at the Civic Cen- ter. Mayor McDonald presiding. Council - members present: Ambrisco, Baker, Dickson, Erdahl, McDonald, Strait, Zuber (7:35), Councilmember-elect Courtney. The Mayor proclaimed the week of November 25 -December 1, 1985, as VOICE OF DEMOCRACY WEEK. Moved and seconded that the following items and recommendations in the Consent Calendar be received, or approved and/or adopted as presented: Minutes of Boards and Commissions: Design Review Comm. - 10/16/85; P&Z Comm. - 11/17/85. Permit Motions: Special Class C Beer -Wine License and Sunday Sales for Rocky Rococo, 118 Dubuque Street. Class F Liquor License and Sunday Sales for The Sanctuary Restaurant and Pub, 405 S. Gilbert. Motions: Disbursements in the amount of $2,154,614.35 for the period of 10/1 thru 10/31/85, as recommended by the Finance Director, subject to audit. City Engr. to sign an applica- tion for use of highway right-of-way for utilities accommodation to Iowa -Illinois Gas & Electric Co. along the west side of Riverside Drive from Riverside Court approximately 800 feet north. Abstract of Election for the 11/5/85, General Election, as certi- fied by the Johnson County Auditor (District B - Darrel Courtney; At -Large - Kate Dickson and John McDonald). Resolutions: RES. 85-328, ACCEPT- ING WORK FOR THE FY86 ASPHALT RESURFACING PROJECT. Correspondence: Items referred to the City Mgr.: Michael R. Reck on behalf of the Liberal Arts Student Association regarding street lighting; E.I. Kral regarding taxes, cyclists, and joggers; Joyce and Mike Meyer regarding the Melrose Lake area zoning and density; Rilla Esbjornson regard- Official Actions November 19, 1985 Page 2 ing infant burial fees; Rev. Dennis Martin regarding infant burial fees; Old Capitol Center Board of Directors regarding their recent marketing study; Charles and Marcia Wunder and Francis and Beatrice Frees regarding a hedge on West Park Road; Richard W. Lutz regarding photographic studios in CO -1 zones and requesting expedited passage by waiving the readings. Memo from the Civil Service Comm. submit- ting certified lists of applicants for the following positions: Police Dis- patcher/Police; Code Enforcement Attendant/HIS; Sr. Maintenance Worker/Streets; Maintenance Worker I/Streets: Memo from the Traffic Engr. re parking prohibition on Willow Creek Drive; Gross weight limits on Summit Street Bridge. Memo from the Acting P3R Dir. re parking limitations in Terrell Mill Park. Applications for Use of Streets and Public Grounds: Alternative School for use of public grounds for picnic and games at corner of Linn and Harrison streets on 10/29/85, approved. Curtis L. VanMeter for use of sidewalks for a Great Peace March on 11/3/85, approved. Glenn Garringer for a Motorcycle Rally (parade) for 'Toys for Tots' on 11/16/85, approved. Applications for Use of City Plaza: Mark Simmons to distribute free balloons and business cards for his business, 'Balloonatics,' on City Plaza for a period ending 1/1/86, approved. Pro -Peace Organization for the use of City Plaza for a rally on 11/3/85, approved. Moved and seconded to set a public hearing for 12/3/85 on an ordinance to permit photographic studios in the CO -1 zone. The Mayor declared the motion carried. Moved and seconded to set a public hearing for 12/3/85 on an ordinance to rezone 3.61 acres from County RI -A to RS -5, for property located northeast of U.S. Hwy. 218 and west of Mormon Trek Blvd. (Zuber arrived 7:35). The Mayor declared the motion carried. Official Actions November 19, 1985 Page 3 This next item was a public hearing an a resolution approving the 1985 Neighbor- hood Open Space Plan and on an ordinance providing for Open Space Dedication in Developing Zones. The Mayor noted P&Z Comm. had not reached consensus on this item and requested the public hearing be deferred. Moved and seconded to defer indefinitely. The Mayor declared the motion carried. Moved and seconded to adopt RES. 85-329, EXTENDING APPROVAL OF THE PRELIMI- NARY PLAT FOR HUNTERS RUN SUBDIVISION PARTS 4-8 FOR EIGHTEEN MONTHS. Moved and seconded that the ordinance to create a Research Development Park (RDP) zone, be given first vote for pas- sage. The Mayor declared the motion carried. Moved and seconded that the ordinance enabling local review of nominations of local properties to the National Register of Historic Places, be given first vote for passage. The Mayor declared the motion carried. Moved and seconded that the ordinance to rezone 3.74 acres from I-1 to CC -2 of property owned by Owens Brush, Inc. on Mall Drive, be given second vote for passage. The Mayor declared the motion carried. Moved and seconded that the rule requiring ordinances to be considered and voted on for passage at two Council meet- ings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived and that ORD. 85-3260, ENABLING THE BUILD- ING OFFICIAL TO ISSUE A TEMPORARY CERTIFI- CATE OF OCCUPANCY, be voted on for final passage at this time. The Mayor declared the motion carried. Moved and seconded that the ordinance be finally adopted at this time. Moved and seconded that the ordinance for Planned Development Housing (PDH -8) on 7.44 acres for Melrose Lake Apartments located on Woodside Drive extended, be deferred until information is received from the Iowa Department of Water, Air, and Waste Management. The Mayor declared the motion carried. Official Actions November 19, 1985 Page 4 A public hearing was held on the proposed sale and conveyance of the parcel of land known as 'Parcel C' located in the Lower Ralston Creek area of Iowa City, Iowa, for private redevelopment. A public hearing was held on a resolu- tion authorizing conveyance by Quit Claim Deed of the City's interest in a drainage easement located in Block 7, Braverman Center. andt RES. 85-330,edAUTHORIZINGn CONVEYANCE ded oBY QUIT CLAIM DEED OF THE CITY'S INTEREST IN A DRAINAGE EASEMENT LOCATED IN BLOCK 7, BRAVERMAN CENTER. Moved and seconded to make the follow- ing appointments: approving the appoint- ment of Naomi Novick to the Urban Environment Ad Hoc Comm. as a representa- tive of the Design Review Comm.; Approving recommendation of the Chamber of Commerce that Linda Lundquist be appointed to the Urban Environment Ad Hoc Comm. as a repre- sentative of the Chamber of Commerce Environmental Concerns Committee; Resources Conservation Comm. - reappoint Jeffrey Duffy, 1426 Dover, for three-year term ending 1/1/89 and to readvertise four remaining vacancies; P&R Comm. - appoint John Watson, 403 Elmridge Ave. and Mary Weideman, 1308 Muscatine Ave. for four-year term ending 1/1/90; Human Rights Comm. - appoint Marsha Bergan, 1128 N. Dodge St. Ct. and Lois Smithart, 421 S. Lucas, for three-year terms ending 1/1/89, readvertise one vacancy; Bd. of Examiners of Plumbers - to readvertise vacancy for Journeyman Plumber and to appoint John Carmack, 766 Keswick Drive, for two-year term ending 12/31/87; 8d, of Adjustment -readvertise vacancy for a five-year term ending 1/1/91. The Mayor declared the motion carried. Moved and seconded to adopt RES. 85-331, AUTHORIZING FILING OF A COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM STATEMENT FOR 1986 UNDER THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS AMENDED, INCLUDING ALL UNDERSTANDINGS AND ASSUR- ANCES CONTAINED THEREIN AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED CHIEF EXECUTIVE OFFICER FOR THE GRANT, as re- vised 11'/19. i Official Actions November 19, 1985 Page 5 Moved and seconded to adopt RES. 85-332; APPROVING IOWA CITY'S 1986 THROUGH 1991 STREET CONSTRUCTION PROGRAM; RES. 85-333, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A SUBORDINA- TION AGREEMENT BETWEEN THE CITY OF IOWA CITY, IOWA, AND BANC IOWA; RES. 85-334, AUTHORIZING THE EXECUTION OF A REVISED ANNUAL CONTRIBUTIONS CONTRACT, HOUSING VOUCHER PROGRAM NO. IA -05-V022-001; RES. 85-335, ADOPTING AND LEVYING FINAL SCHED- ULE OF ASSESSMENTS AND PROVIDING FOR THE PAYMENT THEREOF FOR THE FY1986 SIDEWALK ASSESSMENT PROJECT; RES. 85-336, ESTAB- LISHING A LANDFILL USE FEE; RES. 85-337, ESTABLISHING FEES FOR SERVICES AND ACTIVI- TIES OF THE IOWA CITY HOUSING 6 INSPECTION SERVICES DEPARTMENT; RES. 85-338, ESTAB- LISHING FEES FOR CERTAIN SERVICES PER- FORMED BY THE IOWA CITY POLICE DEPARTMENT; RES. 85-339, ESTABLISHING FEES FOR CERTAIN SERVICES PERFORMED BY THE IOWA CITY ANIMAL CONTROL DIVISION AND LICENSE FEES FOR ANIMALS KEPT BY RESIDENTS OF IOWA CITY. Moved and seconded that the ordinance amending Section 23-255 of the City Code to increase the fine for certain parking violations, be given first vote for pas- sageThe Mayor declared the motion carried. Moved and seconded that the rule requiring ordinances to be considered and voted on for passage at two Council meet- ings prior to the meeting at which it is to be finally passed be suspended, the first consideration and vote be waived and that the ordinance amending Section 15-65 of the City Code to establish fees for Residential Solid Waste Collection, be given second vote for passage. The Mayor declared the motion carried. Moved and seconded that the ordinance be given second vote for passage. The Mayor de- clared the motion carried. Moved and seconded that an ordinance amendment regarding the River Regulations in the Municipal Code, be given first vote for passage. The Mayor declared the motion carried. Moved and seconded that the rule requiring ordinances to be considered and voted on for passage at two Council meet- ings prior to the meeting at which it is Official Actions November 19, 1985 Page 6 to be finally passed be suspended; the second consideration and vote be waived and that ORD. 85-3261; ESTABLISHING RE- SEARCH-SERVICE FACILITIES, WAREHOUSES AND DISTRIBUTION CENTERS AS ELIGIBLE FOR PARTIAL EXEMPTION FROM PROPERTY TAXES, be voted on for final passage at this time. The Mayor declared the motion carried. Moved and seconded that the ordinance be finally adopted at this time. P.M. Moved and seconded to adjourn 8:25 For a more detailed b complete de- scription of Council Activitis 3 Dis- bursements, see O&NALD." kFinance Departmen�s/MAYOR s/MARIAN K. KARR, Submitted for publication on COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES November 19, 1985 Iowa City Council, reg. mtg., 11/19/85, at 7:30 P.M. at the Civic Cen- ter Mayor McDonald presiding .Councilmembers present: Ambrisco, Baker, Dickson, Erdahl, McDonald, Strait, Zuber (7:35), Councilmember-elect Courtney. Staffinembers present: Berlin, Helling, Timmins, Karr, Beagle, Hencin, Penney, Farmer. Council minutes tape recorded on Tape 85-C83, Side 1, 174 -End and Side 2, 1-208. The Mayor proclaimed the week of November 25 -December 1, 1985, as VOICE OF DEMOCRACY WEEK. Moved by Strait, seconded by Dickson, that the following items and recom- mendations in the Consent Calendar be received, or approved and/or adopted as presented: Minutes of Boards and Commissions: Design Review Comm. - 10/16/85; P&Z Comm. - 11/17/85. Permit Motions: Approving a Special Class C Beer -Wine License and Sunday Sales for Pan Style Pizza Corp. of Iowa dba Rocky Rococo, 118 Dubuque Street. Approving Class F Liquor License and Sunday Sales for I N C Limited dba The Sanctuary Restaurant and Pub, 405 S. Gilbert. Motions: Approving disbursements in the amount of $2,154,614.35 for the period of 10/1 thru 10/31/85, as recommended by the Finance Director, subject to audit. Authorizing the City Engrto sign an application for use of highway right-of-way for utilities accommodation to Iowa -Illinois Gas & Electric Co. along the west side of Riverside Drive from Riverside Court approximately 800 feet north. Approving the Abstract of Election for the 11/5/850 General Election, as certified by the Johnson County Auditor (District B - Darrel Courtney; At -Large - Kate Dickson and John McDonald). Resolutions: RES. 85-328, Bk. 88, p. 796, ACCEPTING WORK FOR THE FY86 ASPHALT RESURFACING PROJECT. Correspondence: Items referred to the City Mgr.: Michael R. Reck on behalf of the Liberal Arts Student Association regarding street lighting; E.I. Kral regarding taxes, cyclists, and joggers; Joyce and Mike Meyer regarding the Melrose Lake area zoning and density; Rilla Esbjornson regarding infant burial fees; Rev. Dennis Martin regarding infant burial fees; Old Capitol Center Board of Directors regarding their recent mar- keting study; Charles and Marcia Wunder and Francis and Beatrice Frees regarding a hedge on West Park Road; Richard W. Lutz regarding photo- graphic studios in CO -1 zones and requesting expedited passage by waiving the readings. Memo from the Civil Service Comm. submitting certified lists of applicants for the following positions: Police Dispatcher/Police; Code Enforcement Attendant/HIS; Sr. Maintenance Worker/Streets; Maintenance Worker I/Streets. Memo from the Traffic Engr re Bri geitiMemoon nfromlthe Acting P&R Dirr.o re parow Creek Drive; Gss klimitsht parkinglimi- tations in Terrill Mill Park. Council ..Cc rr: c les November 19 , 1985 Page 2 Applications for Use of Streets and Public Grounds: Alternative School for use of public grounds for picnic and games at corner of Linn and Harrison streets on 10/29/85, approved. Curtis L. VanMeter for use of sidewalks for a Great Peace March on 11/3/85, approved. Glenn Garringer for a Motorcycle Rally (parade) for 'Toys for Tots' on 11/16/85, approved. Applications for Use of City Plaza: Mark Simmons to distribute free balloons and business cards for his business, 'Balloonatics,' on City Plaza for a period ending 1/1/86, approved.. Pro -Peace Organization for the use of City Plaza for a rally on 11/3/85, approved. Affirmative roll call vote unanimous, 6/0, Zuber absent. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Dickson, to set a public hearing for 12/3/85 on an ordinance to permit photographic studios in the CO -1 zone. The Mayor declared the motion carried unanimously, 6/0, Zuber absent. Moved by Strait, seconded by Ambrisco, to set a public hearing for 12/3/85 on an ordinance to rezone 3.61 acres from County R1 -A to RS -5, for property located northeast of U.S. Hwy. 218 and west of Mormon Trek Blvd. (Zuber arrived 7:35). The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. This next item was a public hearing on a resolution approving the 1985 Neighborhood Open Space Plan and on an ordinance providing for Open Space Dedication in Developing Zones. The Mayor noted PbZ Comm. had not.. reached consensus on this item and requested the public hearing be deferred. Moved by McDonald, seconded by Dickson, to defer indefinitely. The Mayor declared the motion carried, 6/1, with the following' division of roll call vote: Ayes: McDonald, Strait, Zuber, Ambrisco, Baker, Dickson. Nays: Erdahl. Moved by Ambrisco, seconded by Zuber, to adopt RES. 85-329, Bk. 88, P. 797, EXTENDING APPROVAL OF THE PRELIMINARY PLAT FOR HUNTERS RUN SUBDIVISION PARTS 4-8 FOR EIGHTEEN MONTHS. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Strait, that the ordinance to create a Re- search Development Park (ROP) zone, be given first vote for passage. Af- firmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Zuber, that the ordinance enabling local review of nominations of local properties to the National Register of His- toric Places, be given first vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Baker, that the ordinance to rezone 3.74 acres from I-1 to CC -2 of property owned by Owens Brush, Inc, on Mall Drive, be given second vote for passage. Staffinember Beagle appeared and reminded Council a letter had been received from the realtor requesting this matter be acted upon as quickly as possible. After discussion the Mayor announced that there was not six votes required to waive the readings and the ordinance Council Activities November 19, 1985 Page 3 would receive second consideration only: Affirmative roll call vote unani- mous; 7/0, all Councilmembers present: The Mayor declared the motion car- ried. Moved by Erdahl, seconded by Zuber, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consid- eration and vote be waived and that ORO. 85-3260, Bk. 26, pp. 370-373, ENA- BLING THE BUILDING OFFICIAL TO ISSUE A TEMPORARY CERTIFICATE OF OCCUPANCY, be voted on for final passage at this time: Affirmative roll call vote unani- mous, 7/0, all Councilmembers present. The Mayor declared the motion car- ried. Moved by Erdahl., seconded by Strait, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Strait, seconded by Dickson, that the ordinance for Planned Development Housing (PDH -8) on 7.44 acres for Melrose Lake Apartments located on Woodside Drive extended, be deferred until information is received from the Iowa Department of Water, Air, and Waste Management. The Mayor declared the motion carried, 6/1, Baker voting 'no.' A public hearing was held on the proposed sale and conveyance of the parcel of land known as 'Parcel C' located in the Lower Ralston Creek area of Iowa City, Iowa, for private redevelopment. No one appeared. The matter will be scheduled for informal Council discussion within the next few weeks and both bidders will be notified. A public hearing was held on a resolution authorizing conveyance by Quit Claim Deed of the City's interest in a drainage easement located in Block 7, Braverman Center. No one appeared. Moved by Zuber, seconded by Ambrisco, to adopt RES. 85-330, Bk. 88, pp. 798-805, AUTHORIZING CONVEYANCE BY QUIT CLAIM DEED OF THE CITY'S INTEREST IN A DRAINAGE EASEMENT LOCATED IN BLOCK 7, BRAVERMAN CENTER. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Strait, seconded by Ambrisco, to make the following appoint- ments: Approving the appointment of Naomi Novick to the Urban Environment Ad Hoc Conn. as a representative of the Design Review Comm.; Approving recommen- dation of the Chamber of Commerce that Linda Lundquist be appointed to the Urban Environment Ad Hoc Comm, as a representative of the Chamber of Commerce Environmental Concerns Committee; Resources Conservation Conn. - reappoint Jeffrey Duffy, 1426 Dover, for three-year term ending 1/1/89 and to readvertise four remaining vacancies. The Mayor stated the vacancies on Resources Conservation will be readvertised and if no applications are re- ceived the Council may wish to schedule time during an informal session to discuss the Commission; P&R Comm. - appoint John Watson, 403 Elmridge Ave. and Mary Weideman, 1308 Muscatine Ave, for four-year term ending 1/1/90; Human Rights Conn. - appoint Marsha Bergan, 1128 N. Dodge St. Ct. and Lois Smithart, 421 S. Lucas, for three-year terms ending 1/1/89, readvertise one vacancy; Bd. of Examiners of Plumbers - to readvertise vacancy for Journeyman Plumber and to appoint John Carmack, 766 Keswick Drive, for two-year term Council Activities November 19, 1985 Page 4 ending 12/31/87 as a representative of the public;_Bd, of Adjustment - readvertise vacancy for a five-year, term ending 1/1/91. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Ambrisco requested an update on the building of a structure on the corner of Gilbert and Bowery. The City Mgr. reported that the site had been granted special exemptions by the Bd. of Adjustment and approved by the Iowa Depart- ment of Water, Air, and Waste Management. Staff will report back as to the status of a building permit for the site. Ambrisco complimented the design of the new Iowa Avenue Bridge. Dickson questioned the status of renaming South Riverside Drive. The City Mgr, stated everyone with an address of South Riverside Drive will be contacted and staff will update Council. Moved by Ambrisco, seconded by Dickson, to adopt RES. 85-331, Bk. 88, pp. 806-808, AUTHORIZING FILING OF A COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM STATEMENT FOR 1986 UNDER THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS AMENDED, INCLUDING ALL UNDERSTANDINGS AND ASSURANCES CONTAINED THEREIN AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED CHIEF EXECUTIVE OFFICER FOR THE GRANT, as revised 11/19. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Strait, seconded by Ambrisco, to adopt RES. 85-332, Bk. 88, pp. 809-813, APPROVING IOWA CITY -S 1986 THROUGH 1991 STREET CONSTRUCTION PROGRAM. The City Mgr. stated funds for the program would be a combination of federal, state, and city. Zuber noted that the total was $9 million. Affirmative roll call vote unanimous, 7/0, all CounMi embers present. The Mayor de- clared the resolution adopted. Moved by Zuber, seconded by Strait, to adopt RES. 85-333, Bk. 88, pp. 8147-816, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A SUBORDINATIDN AGREEMENT BETWEEN THE CITY OF IOWA CITY, IOWA, AND BANC IOWA, regarding Michael and Marilyn Foster. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Dickson, to adopt RES. 85-334, Bk. 88, pp. 817-823, AUTHORIZING THE EXECUTION OF A REVISED ANNUAL CONTRIBUTIONS CON- TRACT, HOUSING VOUCHER PROGRAM N0. IA-05-VO22-001. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Ambrisco, to adopt RES. 85-335, Bk. 88, pp. 824-851, ADOPTING AND LEVYING FINAL SCHEDULE OF ASSESSMENTS AND PROVIDING FOR THE PAYMENT THEREOF FOR THE FY1986 SIDEWALK ASSESSMENT PROJECT. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor de- clared the resolution adopted. Moved by Erdahl, seconded by Strait, to adopt the following resolutions: RES. 85-336, Bk. 88, p. 852, ESTABLISHING A LANDFILL USE FEE. The City Man- ager pointed out that the fee for the landfill was a fee established by the state that will be a charge upon the local uses to meet state-wide needs; RES. 85-337, Bk. 88, pp. 853-859, ESTABLISHING FEES FOR SERVICES AND ACTIVI- TIES OF THE IOWA CITY HOUSING d INSPECTION SERVICES DEPARTMENT; RES. 85-338, Bk. 88, pp. 860-861, ESTABLISHING FEES FOR CERTAIN SERVICES PERFORMED BY THE IOWA CITY POLICE DEPARTMENT; RES. 85-339, Bk. 88, pp. 862-863, ESTABLISHING FEES FOR CERTAIN SERVICES PERFORMED BY THE IOWA CITY ANIMAL CONTROL DIVISION November 19, :985 Page 5 AND LICENSE FEES FOR ANIMALS KEPT BY RESIDENTS OF IOWA CITY. Individual Councilmembers expressed their views: Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolutions adopted. Moved by Ambrisco, seconded by Strait, that the ordinance amending Sec- tion 23-255 of the City Code to increase the fine for certain parking viola- tions, be given first vote for passage. Individual Councilmembers expressed their views. The Mayor declared the motion carried, 6/1, with the following division of roll call vote: Ayes: Baker, Dickson, Erdahl, Strait, Zuber, Ambrisco. Nays: McDonald. Moved by Erdahl, seconded by Strait, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the first consideration and vote be waived and that the ordinance amending Section 15-65 of the City Code to establish fees for Residential Solid Waste Collec- tion, be given second vote for passage. Affirmative roll call vote unani- mous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Erdahl, seconded by Strait, that the ordinance be given second vote for passage. Affirmative roll call vote unanimous,, 7/0, all Councilmembers present. The Mayor declared the motion carried. gardiingethe River Regulations inythebMunicipal ode, bthat an e givenefirstd vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Erdahl, seconded by Zuber, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consid- eration and vote beLISHING R SEARCH-SERVICEe FACILITIES, WAREHOUSESand that ORD. 85-3261�AND� DISTR26. IBUTION ION 3CENTERS AAS ELIGIBLE FOR PARTIAL EXEMPTION FROM PROPERTY TAXES, be voted on for final passage at this time. Affirmative roll call vote unanimous, 6/1, with the following division of roll call vote: Ayes: Strait, Zuber, Ambrisco, Dickson, Erdahl, McDonald. Nays: Baker. The Mayor declared the motion carried. Moved by Erdahl, seconded by Zuber, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 6/1, with the following division of roll call vote: Ayes: Zuber, Anbrisco, Dickson, Erdahl, McDonald, Strait. Nays: Baker. The Mayor declared the ordinance adopted. Moved by Erdahl, seconded by Zuber, to adjourn 8:25 P.M. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. To n MCDona rr, Tayor -- Arian K. Karr,,ty er COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES December 3, 1985 Iowa City Council, reg, mtg., 12/3/85, at 7:30 PM at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Baker, Dickson (7:45), McDonald, Strait, Zuber, Councilmember-elect Courtney. Absent: Erdahl. Staffinembers present: Berlin, Timmins, Karr, Franklin, Lundell. Tape recorded on tape 85-83, Side 2, 269 -End; 85-C90, Sides 1 and 2; 85-C91, Side 1, 1-70. Iowa City Striders presented an award to the City of Iowa City for the Ninth Annual Iowa City Striders Hospice Road Races. Peg McElroy, race direc- tor of the event, presented the award to the Mayor. The Mayor noted the addition of several items to the Consent Calendar. Moved by Ambrisco, seconded by Strait, that the following items and recommen- dations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Actions of the reg. mtg. of 11/19/85, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Design Review Comm. -11/6/85; City Council Rules Comm. - 11/19/85;,P&R Comm. - 11/20/85; Housing Conn. - 11/12/85. Permit Motions and Resolutions: RES. 85-342, Bk. 88, p. 875, APPROVING A PARTIAL REFUND FOR A CIGARETTE PERMIT, for Hawkeye Amusement dba The American Legion, American Legion Road. RES. 85-343, Bk. 88, p. 876, APPROVING A PARTIAL REFUND FOR A CIGARETTE PERMIT, for Hawkeye Amusement dba The Golden Coral, 621 S. Riverside Drive. RES. 85-344, Bk. 88, p. 877, ISSUING A DANCING PERMIT, to Gabe's, Inc. dba Gabes, 330 E. Washington. Approving Class C Liquor License and Sunday Sales for Yen Ching Restaurant, Inc. dba Yen Ching Restaurant, 1803 Boyrum. Approving Special Class C Beer -Wine License for Neil 0. Wicks & Kevin M. Lenane dba Maid -Rite Corner, 630 Iowa Avenue. Approving Class C Liquor License for James W. Burr dba Coaches Corner Lounge, 1220 Hwy. 6 West. Approving Class C Beer Permit for Inn Ho Shinn dba East-West Oriental Foods, 615 Iowa Avenue. Setting public hearings: To set a public hearing on 12/17/85, to receive comments on a proposed amendment to the 1985 CDBG program and budget. To set a public hearing on 12/17/85, to receive comments on the proposed Iowa City Transit service and fere adjustments. The City Manager noted the Dail Iawan had erroneously reported in the 12/3 newspaper that the oun�considering hourly service in peak hours and requested the paper print a retraction on page one notifying the public that Council was considering hour service in non -peak hours only. Resolutions: RES. 85-345, Bk. 8B, p. 878, ACCEPTING THE WORK FOR THE MELROSE COURT IMPROVEMENT PROJECT. Correspondence: Resources Conservation Comm. regarding the possi- bility of an Iowa City Municipal utility. Peter Fisher of the Bd. of Adjustment regarding proposed increases in Bd. of Adjustment fees. Council Activities December 3, 1965 Page 2 Letters regarding the provision of walkways in the area of West High School from: Carol Hunsicker; Ann Murray, P.T.O. President, Horn Ele- mentary; Joan Vanden Berg, Willowcreek Neighborhood Center; Eugene Fisher, President Keystone Property Management. Robert Bray, General Mgr. of the Holiday Inn, regarding vendors on City Plaza, City Mgr. to reply. Southgate Development regarding regulations for monument signs, referred to PPD. Letters in reply to a questionnaire distributed by the Transit Dept. regarding proposed alternatives as solutions for the deficit: Marianne Michael; Mr. & Mrs. Gary Kennedy; Ingeborg Solbrig; Patty Mace; Ervin Gjovig; John W. Bowers; Dianna Penney; Jean Schillmoeller; Mrs. Eldon Curry; Katherine Hayles; Milton Exline; Mrs. Art Bronmel; John P. French; Rochelle Alwine; Don Arenz; William Meardon representing the Ranshaw family; Brian Mahon; Steven Bloom; Kathy Bloom; Peter Huyck; Thomas, Cynthia and Thomas H. Charlton, IV; Ronald & Gelaine Detweiler; John Soukoup; E.I. Kral; Linda Manning presented a petition containing 87 signatures. Pearl Zemlicka regarding proposed increase in parking fines. Memo from the Traffic Engr. regarding: one-way alley -Court Street/First Avenue/A Street/Second Avenue; all -way stop at Dodge Street/Kirkwood Avenue. (Dickson arrived 7:45) Applications for Use of Streets and Public Grounds: Delta Zeta Sorority for permission to stop traffic to solicit funds for the Wendell Johnson Clinic on 11/23/85, denied. Affirmative roll -call unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried and repeated the public hearings as set. Moved by Dickson, seconded by Ambrisco, to set a public hearing on 12/17/85, on the annexation and rezoning to P of certain City -owned property including Willow Creek Court, a portion of Willow Creek Drive and portions of former right-of-way for Highway 1 West near Sunset Street. The Mayor declared the motion carried, 6/0, Erdahl absent. Moved by Zuber, seconded by Ambrisco, to set a public hearing on 12/17/85, on the annexation and rezoning from County CH to CI -1 of 16.2 acres located off of Willow Creek Drive and northwest of Highway 1 West. The Mayor declared the motion carried, 6/0, Erdahl absent. Moved by Zuber, seconded by Strait, to set a public hearing on 12/17/85, on the annexation and rezoning from County R1 -A to CO -1 of 2.1 acres located east of Mormon Trek Boulevard, south of the Ty'n Cae development and west of West Side Park. The Mayor declared the motion carried, 6/0, Erdahl absent. A pub'iic hearing was held on an ordinance to permit photographic studios in the CO -1 zone. No one appeared. Moved by Zuber, seconded by Baker, that the ordinance to permit photo- graphic studios in the CO -1 zone, be given first vote for passage. Affirma- tive roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried. Council Activities December 3, 1985 Page 3 A public hearing was held on an ordinance to rezone 3.61 acres from County Rl-A to RS -5 for property located northeast of Highway 218 and west of Mormon Trek Boulevard. Staffinember Franklin reported that the Johnson County Supervisors had reviewed the request and found it to be consistent with the fringe policy.. Moved by Ambrisco, seconded by Strait, that the ordinance to create a Research Development Park (RDP) zone, be given second vote for passage. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried. Moved by Zuber, seconded by Ambrisco, that the ordinance enabling local review of nominations of local properties to the National Register of His- toric Places, be given second vote for passage. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Dickson, that ORD. 85-3262, Bk. 26, pp. 378-381, REZONE 3.74 ACRES FROM I-1 TO CC -2 OF PROPERTY OWNED BY OWENS BRUSH, INC. (ORAL B LABORATORIES) ON MALL DRIVE, be passed and adopted. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the ordinance adopted. Moved by Ambrisco, seconded by Dickson, to adopt RES. 85-346, Bk. 88, pp. 879-880, APPROVING THE PRELIMINARY AND FINAL PLATS OF MALL DRIVE SUBDIVISION by Owens Brush, Inc. (Oral B Laboratories). Staffinember Franklin explained the area would be watched for particular traffic problems near the intersec- tion of Mall Drive and First. Avenue. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared'.6eresolution-adopted. Moved by Ambrisco, seconded by Strait, to adopt.a resolution approving a minor amendment to the final Large Scale Non -Residential Development plan for Lots 4, 5B and 7 of Blk. 1, Braverman Center (Pepperwood Shopping Center). Individual Councilmembers expressed their views regarding the potential of motion picture theaters in the shopping center. The Mayor declared the motion defeated, 3/3, with the following division of roll call vote: Ayes: McDonald, Strait, Ambrisco. Nays: Baker, Dickson, Zuber. Absent: Erdahl. Sandra Eskin, 1047 Woodlawn, appeared. After discussion moved by Baker, seccnded by Zuber, to adopt RES.85-347, Bk. 88, pp. 881-882, APPROVING A MINOR AMENDMENT TO THE FINAL LARGE SCALE NON-RESIDENTIAL DEVELOPMENT PLAN FOR LOTS 4, 5B AND 7 OF BLK. 1, BRAVERMAN CENTER, excluding motion picture thea- ters as an accepted use. Affirmative roll call vote unanimous, 4/2, with the following division of roll call vote: Ayes: Dickson, McDonald, Zuber, Baker. Nays: Strait, Ambrisco. Absent: Erdahl. The Mayor declared the resolution adopted. George Knorr, 330 Kimball Rd., presented a letter requesting City snow plows not block the sidewalk on Kimball with the snow from the street. Council requested staff work with Mr. Knorr to solve the problem. Cathy Johnson, 242 Ferson, appeared re the junk cars behind the bus maintenance facility. The City Attorney reviewed the history of the site. Council directed the City Attorney to contact the owner re the owner's position on existing covenants. Copies of the correspondence will be furnished to Council and to Ms. Johnson. Ccuncil Activities December 3, 1985 Page 4 The Mayor announced the following vacancies: P&R Comm, - two vacancies for unexpired terms ending l/l/87 and 1/1/88. These appointments will be made at the 1/14186, meeting of the City Council. i Moved by Dickson, seconded by Ambrisco, to approve the recommendation of P&R Comm. to appoint Karen Hradek as a representative to the Urban Environ- ment Ad Hoc Comm, Affirmative roll call vote unanimous, 6/0, Erdahl absent, The Mayor declared the motion carried. Councilmember Baker requested the matter re extension of the Housing Rehabilitation Target Areas (CDBG 403 Area) be scheduled for informal Council discussion on 12/16. Baker questioned the procedure for City Manager rel sponses to letters in the Consent Calendar, The City (tanager explained if an established policy exists or Council was resolving the matter a response Policy. Ifuthelthe matter ahasris resolved or not been addressedhe resonse would be by Council the commentxontthe agenda would state the City Manager would respond after Council direction. All City Manager letters of reply are filed with the City Clerk. Baker ques- tioned the response to the letter from Robert Bray, Holiday Inn, re Plaza vendors. The City Manager said the response would be one of restating exist- ing policy and requesting some consensus of change by the Downtown Associa- tion and/or Chamber of Commerce. Baker requested parking revenue projection figures be provided to Council prior to the public hearing scheduled 12/17 on adjustments in the transit system. Ambrisco requested a press release and media coverage on the decision by Council at their informal session of 12/2 to enforce the current ordinance on cottonwood trees. Ambrisco also requested an information sheet/pamphlet be prepared for distribution describing the proposed transit changes. The recommendation of the City Council Rules Committee noted as follows: (1) In reviewing the question regarding Councilmember spouses serving on City Boards and Commissions, the Rules Committee agreed to a "straight for- ward policy" stating that "Spouses of Councilmembers shall not be eligible for Board or Commission appointments." Members requested that the minutes be detailed for Council review. (2) Committee members agreed that unless specified in Board or Commission by-laws that one representative of a Board or Commission shall serve as a representative on another Board or Commission that no dual appointments be made. They further stated they did not recom- mend members of County Boards or Commissions be eligible for City Boards and Commissions. Baker requested the word "comparable" be inserted in the last sentence of recommendation 2. Moved by Strait, seconded by Ambrisco, to adopt RES. 85-348, Ok. 88, pp. 883-884, AUTHORIZING THE TRANSFER OF UMTA CAPITAL ASSISTANCE FUNDS FROM THE DUBUQUE Affirmative EDEC rollcallvoteunanim uCUNT s,T6/0,IErdahlT absent. The Mayor declared the resolution adopted. The City Manager summarized the proposed arrangement with the City of Dubuque. No further action would be taken by staff until Council was appraised. Staffinember Lundell noted a portion of his memo dealing with the option to purchase used buses. Council concurred. Council Activities December 3, 1985 Page 5 Moved by Strait, seconded by Ambrisco, to defer until 12/17/85, the resolution establishing income limits for Iowa City Housing Authority As- sisted Housing Programs. The Mayor declared the motion carried, 6/0, Erdahl absent. Council requested further clarification of the figures prior to action. Moved by Strait, seconded by Dickson, to adopt RES. 85-349, Bk. 88, pp, 885-886, APPROVING CONTRACT AND BOND FOR THE FY86 ALLEY PAVING ASSESSMENT PROJECT. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolution adopted. Moved by Strait, seconded by Zuber, to adopt the following resolutions: RES. 85-350, Bk. 88, p. 887, ESTABLISHING FEES FOR CERTAIN SERVICES PERFORMED BY THE FIRE DEPARTMENT; RES. 85-351, BK. 88, p. 888-889, ADOPTING A FEE SCHEDULE FOR REVIEW OF PLANNING, ZONING AND BOARD OF ADJUSTMENT APPLICATIONS, as amended; RES. 85-352, Bk. 88, pp. 890-892, ESTABLISHING A REVISED SCHEDULE OF FEES AND CHARGES FOR INTERMENT AND OTHER SERVICES IN OAKLAND CEMETERY, as amended. Sandra Eskin, 1047 Woodlawn, appeared. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the resolutions adopted and noted informal Council discussion to amended.the Bd. of Adjustment fee for a variance to $150 and refundable if the request was granted. Also the resolu- tion re fees and charges in Oakland Cemetery was amended not to increase the burial fees of infants. Moved by Zuber, seconded by Strait, that ORD. 85-3263, Bk. 26, pp. 382-383, AMENDING SECTION 15-65 OF THE CITY CODE TO ESTABLISH FEES FOR RESI- DENTIAL SOLID WASTE COLLECTION, be passed and adopted. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the ordinance adopted. Moved by Ambrisco, seconded by Dickson, that an ordinance amending Sec- tion 23-255 of the City Code to increase the fine for certain parking viola- tions, be given second vote for passage. The Mayor declared the motion carried, 5/1, with the following division of roll call vote: Ayes; Dickson, Strait, Zuber, Ambrisco, Baker. Nays: McDonald. Absent: Erdahl. Moved by Strait, seconded by Ambrisco, that an ordinance establishing the grade of certain sidewalks in Iowa City, Iowa, be given first vote for pas- sage. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried. Moved by Zuber, seconded by Strait, that an ordinance establishing grades of certain alleys in Iowa City, Iowa, be given first vote for passage. Af- firmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Strait, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived and that ORD. 85-3264, Bk. 26, pp. 384-386, AMENDMENT REGARDING THE RIVER REGULATIONS IN THE MUNICIPAL CODE, be voted on for final passage at this time. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried. Moved by Ambrisco, I Council Activities December 3, 1985 Page 6 seconded by Dickson, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 6/0, Erdatl absent. The Mayor doclared the ordinance adopted. Moved by Dickson, seconded by Ambrisco, that an ordinance to amend the City Charter to allow eligible electors to sign Council Nominating Petitions, be given first vote for passage. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried. Moved<ry Zuber, seconded by Strait, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consid- eration and vote be waived and that ORD. 85-3265, Bk. 26, pp. 387-388, AMEND- ING CHAPTER 2, ARTICLE II OF THE MUNICIPAL CODE OF IOWA CITY,IOWA, BY AMENDING SECTION 2-20 THEREOF TO PROVIDE SOME FLEXIBILITY IN SETTING THE DATE FOR THE CITY COUNCIL ORGANIZATIONAL MEETING, be voted on for final passage at this time. Affirmative roil call vote unanimous, 6/0, Erdahl absent. The Mayor declared the motion carried. Moved by Zuber, seconded by Strait, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 6/0, Erdahl absent. The Mayor declared the ordinance adopted. Moved by Dickson, seconded by Ambrisco, that an ordinance providing compensation for the Mayor and Councilmembers of the Council of Iowa City, Iowa, and repealing Ordinance No. 83-3132, be given first vote for passage. The Mayor noted funding had been included in the FY86 budget and at the time the budget was approved the City did not realize the problems facing it going into FY87. The Mayor noted the citizenry would be asked to give up -something to aid the. budget, the Council should be willing to give up something along with the citizens. Therefore he would be voting against the increase at this time.1 Individual Councilmembers concurred. The Mayor declared the motion defeated unanimously, 0/6, Erdahl absent. Moved by Baker, seconded by Ambrisco, to adjourn, 9:50 PM. The Mayor declared the motion carried unanimously, 6/0, Erdahl absent. ATTEST:, J k J I Informal Council Discussion December 2, 1985 Informal Council Discussion: December 2, 1985 at 6:45 p.m. in the Council Chambers at the iv c en er. Mayor John McDonald presiding. Council Present: McDonald, Zuber, Ambrisco, Erdahl, Baker (6:50 p.m.), me son p.m.), Councilmember-elect Courtney. Absent: Strait. Staff Present: Berlin, Timmins, Karr, Franklin, Harney, Wonick, Helling, Hencin, McGonagle, Vitosh, Davidson. Tape Recorded: Reel 85-C88, Side 2, All, Reel 85-C89, Side 1, All, Side 2, All. Consent Calendar Reel 85-C88, Side 1 Inn Ho Shimm, from East-West Oriental Foods, requested a beer permit renewal be added to the consent calendar. Council agreed. Planning & Zoning Reel 85-CB8, Side 2 A. Franklin stated this has been on the City's agenda for a long period of time.. B. Consider setting public hearing for December 17, 1985 on the annexation No discussion. C. Consider settin a ublic hearing for December 17, 1985 on the annexation and rezoning rom county to -1 0 2. acres locatedeast of Mormon Tre ou eK 1 yard, sou of ly-n Cae development and west ofes s-W—fide Park- Franklin stated the Johnson County Farm Bureau wants to develop the property and Planning and Zoning Commission recommended approval with the condition that access from Mormon Trek Boulevard to the property be limited to a single curb cut located within 200 feet of the north prop- erty line of the lot. D. Public hearing on an ordinance to permit photographic studios in the CO -1 zone. Franklin explained the Planning and Zoning Commission recommended an amendment to the parking regulations which would require two parking spaces for each office, reception area and studio with a minimum of five spaces being provide(. r i M 2 E. Consider an ordinance to permit photographic studios in the CO -1 zone. Franklin said Richard Lutz is interested in purchasing property on Musca- tine Avenue for a photographic studio. F. Public hearing on an ordinance to rezone 3.61 acres from county RI -A to Franklin explained the ordinance includes an annexation, the property is located south of the City's corporate limits and Maranatha Christian Church wants to construct a church at the site. In response to Zuber, Franklin said the church would not interfere with the airport clear zone. G. Consider an ordinance to create a research development park zone. Franklin noted this is a second consideration. H. Consider an ordinance enabling local review of nominations of local No discussion. I. Consider an ordinance to rezone 3.74 acres from I-1 to CC -2 of oronerty Franklin noted that Council will give final consideration and adopt the ordinance. J. Consider a resolution approving the preliminary and final nlatc of Mall K. Franklin stated that the six lot commercial subdivision will be limited to three access points. Franklin explained that when the original LSNRD plan for Pepperwood Place shopping center was approved, it was noted on the plans for retail and grocery store, the CC -2 zone permits more uses than just retail and the developer would like to have a general commercial designation noted on the LSNRD plan. Berlin inquired about the Council action needed for theaters to be located at the site. Franklin said nq Council action is needed because theaters are a permitted use for the CC -2 zone. Franklin stated that adequate parking for theaters and other retail businesses is a concern. Berlin reported that there is a proposal to provide four theaters and the developer has submitted information about the parking. Berlin said the theater proposal creates additional complications that didn't exist in the original approval of the shopping center. 1 149 r' McDonald inquired about the parking requirements. Franklin said any use will have to have the required parking and by allowing one use they may negate the possibilities of leasing out subsequent uses due to the park- ing requirements. In response to Baker, Franklin said the required number of parking spaces for a theater needs to equal one-quarter of the occupant load of the theater. Berlin asked if Council could approve an amendment without the theater. Franklin stated the Council can approve an amendment for specific uses and the LSNRD would be for uses noted on the plans. Timmins stated that if uses are indicated on the LSNRD, the developer is bound to those uses as long as they are permitted in the underlying zone. Councilmembers discussed locating theaters at the site. McDonald asked if Council can limit the number of theaters on the site. Timmins said Council could limit the number of theaters if it is related to factors that relate to the overall approval of the LSNRD. Ralph Stoffer stated he originally did not realize that the general retail classification was so limiting and that a theater company approached Southgate Development with a proposal for four theaters. McDonald stated Council will vote on the resolution at tomorrow's formal Council meeting. Hutchinson/Bayard Access Reel 85-C88, Side 2 Franklin explained that letters of notification were sent out to area neigh- bors and two responses were received raising concerns about Hutchinson being used at the access point and Hutchinson/Bayard connecting as a through street. McDonald explained that Mr. Peck originally presented a request to build a home that would access to Hutchinson Street. Franklin referred to a map of the area and stated that Peck does have access off of Bayard now. Franklin stated Peck now wants to pursue an access that runs east on Bayard Street and north onto Hutchinson Avenue right-of-way and that, portions of Hutchinson and Bayard right-of-way would be vacated and sold to Mr. Peck. Berlin stated Mr. Peck was not present and felt that staff should not defend a private individual's proposal to vacate street right-of-way and if a pri- vate individual wants to vacate a street, that individual should talk with Council. A citizen stated that Mr. Peck should use the original access point. Timmins stated that areas of Hutchinson and Bayard are platted and are unimproved right-of-way and Council may wish to consider a policy to eliminate property that may be a liability and presents no realistic poten- tial for improved right-of-way. McDonald said the discussion should be rescheduled to allow for Peck's input. Berlin stated that Mr. Peck should be required to file a formal vacation request foi Council action. Sale of Parcel C/Lower Ralston Creek Reel 85-C88, Side 2 McDonald noted that Council received Hencin's November 27 memo regarding Parcel C - Lower Ralston Creek area. Zuber asked if the City can require the highest bidder to invest $140,000 for improvements to the property. Berlin stated the City can require an amount and time period for improvements. Hencin said there is a bid prospectus stipulation that the property is to be developed within a two year time period from the designation of the devel- oper. Timmins said a reverting clause could be included in the deed. Council - members discussed the amount of the money that should be required for improvements. Erdahl noted that criteria needs to be established before bids Z y7 4 are sent out. In response to Timmins, Hencin said no stipulations in the bid prospectus required a certain amount of investment for improvements. Timmins said Council should not set the amount of improvements lower than what was offered by the other bidder. Berlin stated that Mr. Roffman will provide additional financing assurances. Council agreed to accept the highest bid Iand require the developer to invest a minimum of $110,000 for improvements. Hencin said Council will take formal action in two weeks. (The matter was i also discussed again later in the evening.) j User Fee Increases Reel 85-C88, Side 2 ({ McDonald noted that Council received additional information regarding user fee increases and will take action on those fees at the formal Council meet- ing I Baker stated that the $250 Board of Adjustment is too high and persons should not have to pay the fee if they win the variance. Council agreed to a $150 Board of Adjustment variance fee and that the fee should be refunded if the appeal is won. Baker inquired about the infant burial fee. Staffinember Wonick stated that there are an average of two infant burials per year and rates for infant burial are based on use of a 4'x2' lot. Council agreed that the infant burial fee should not be increased but remain at the current rate. Ambrisco said he favored the fire reinspection fee increase. Sale of Parcel C/Lower Ralston Creek (Continued) Reel 85-C89, Side 1 i Developer John Roffman asked to discuss sale of Parcel C. Roffman raised concerns of requiring a certain amount of development costs as it relates to the criteria in the bid packet. Berlin stated that Council should not dis- cuss the bids since the other bidder is not present. Timmins said that the bidder submitted the amount of development investment which became part of the evaluation criteria and the City should put something in a deed or con- tract to assure for that amount of development. Council Time/Agenda Reel 85-C89, Side 1 1. Ambrisco inquired about the cottonwood tree ordinance. A majority of the Council agreed to retain and enforce the existing cottonwood tree ordi- nance. 2. Dickson noted that Council received the November 27 memo from Helling regarding meeting with the Johnson County Board of Supervisors. Council - members preferred to schedule a meeting with the Johnson County Board of Supervisors on Thursday, December 19, at 4:30 p.m. Staff will ; follow-up. 3. Melling asked Counciimembers to contact him regarding attending the December 13, 1985 League of Iowa Municipalities legislative workshop. 4. Melling stated Councilmembers received the November 21 memo from Marge Penney regarding the free bus ticket program review. Zuber stated he favors the program. Ambrisco said more controls over the program are needed. McDonald recommended discussing the bus pass program when Coun- cil discusses the transit budget revisions. 5. Erdahl reported on the recommendation of the Rules % mittee regarding spouse policy for boards and commissions. Erdahl stated that the spouses of Councilmembers shall not be eligible for boards and commissions. Baker noted that the Rules Committee also recommended that there should not be joint membership to county and city commissions unless specified in Board or Commission bylaws. Council agreed to adopt the recommenda- tions of the Rules Committee as policies. 6. (Agenda Item 23) In response to Karr, Council agreed to schedule the City Council organizational meeting on January 6, 1986, at 8:30 a.m. Budget Issues Including Transit Reel 85-C89, Side 1 Council reviewed the FY86 budget revisions (Exhibit 1) and transit revisions (Exhibit 2) attached to the November 27 memo regarding the City's budget. Council agreed to a reduction in maintenance costs, eliminate rider apprecia- tion day, charge 251 non -peak fare for handicapped and senior citizens revi- sions as outlined in the transit revision, January 1, 1986 Exhibit 1. Councilmembers discussed Saturday service and hours of operation. Baker inquired about establishing hourly routes on Saturday. Berlin stated that one reason there is a high level of ridership on Iowa City Transit is due to the certainty of the one-half hour timing of service. McDonald stated that people are aware of the transit budget difficulties and are willing to adjust their schedules rather than have routes totally eliminated. Baker said that because of the fare difference on Saturday, the Saturday service is already distinctive and, therefore, people would adjust to hourly service. In re- sponse to Ambrisco, McGonagle stated that bus riders primarily consist of people going to school and work. McDonald said there are a number of people who are dependent on the transit system. Councilmembers discussed the hours of operation on Saturday and agreed to hourly service on Saturday and main- tain the same hours. McDonald asked staff to monitor the impact of changes made to the system. Council agreed to C; rearranged drivers' hours and rescheduled overtime, and eliminate on-call drivers - increase three-quarter supervisor to full-time revisions. McGonagle explained that supervisor will be increased to full-time position to cover routes when drivers are sick. Councilmembers discussed eliminating the Seventh Avenue service and eliminat- ing Wardway/North Dubuque service. Berlin said that based on ridership, cost per ride and location of the route, the City could not justify the level of service to the Seventh Avenue route. McGonagle stated that changes on other bus routes would allow for the Seventh Avenue route to be covered. Baker stated his opposition to eliminating the Seventh Avenue service entirely. Ambrisco asked if Iowa City could use a connecting bus system. McGonagle said using the downtown Iowa City as the hub of the transit system is still the best method. Ambrisco favored changing the scheduling of the Seventh Avenue 121% bus versus eliminating the service. McDonald stated bus riders would be willing to adjust their schedules. Ambrisco stated that people need to be better informed about the possible changes or eliminating of the bus routes. McDonald suggested hourly schedules for all routes during off-peak times. McGonagle stated a number of full-time and part-time employees would need to be eliminated if changes were made to the hourly off-peak service. In response to Ambrisco, McDonald said the ride and shop program has never been promoted. Zuber said he would favor eliminating routes if the City's budget constraints necessitated it. Baker said Iowa City's excellent bus service adds to the quality of life in Iowa City. A majority of Council members favored changing to hourly service during off-peak times and Satur- days. Ambrisco inquired about the efficiency of the operations at the new transit facility. Berlin stated the facility's heating system is designed to maxi- mize the use of energy at the lowest cost possible, staff has been added to maintain buses and a supervisor has been added to increase employee effec- tiveness. Baker asked about Coralville's and the University's use of the facility. McGonagle said there is an agreement with Coralville and Cambus to use the facility and they are charged for that use. Davidson said an over- head charge is included in the charge. Baker requested information about the overhead charge. Berlin stated the City has researched privatization of the transit system and based on preliminary information and the level of person- nel, savings would not be made through privatization. McGonagle said there has been an increase of productivity and quality of equipment. In response to Ambrisco, McGonagle said that a safety program has been established and the accident rate is decreasing. Berlin stated staff will project cost estimates for hourly service on Satur- day and hourly service on off-peak periods throughout the week. Berlin said a public hearing is required because of the reduction in services. An item setting a public hearing for 12/17 will be added to tomorrow night's agenda. McDonald stated there is no interest by Council to increase fares at this time. Councilmember-elect Courtney requested cost estimates for hourly bus service from 10 a.m. to 2 p.m. Ambrisco emphasized the need to distribute flyers to inform the public of intended changes. Berlin stated flyers could be distributed. In response to Dickson, Berlin stated that any changes made will be monitored. Councilmember-elect Courtney asked if the elimination of bus drivers could be handled through attrition. Berlin said changes in the transit personnel will be discussed with the employees' union. In reference to Exhibit 1, FY86 budget revisions, Berlin stated the Director of Parks and Recreation and Fire Chief vacancies will be filled. Baker asked about the $10,000 parkland acquisition revision. Vitosh said the $10,000 would not be transferred to the fund this year. Vitosh reconmended temporar- ily freezing the parkland acquisition fund for a couple of years to use for General Fund cash flow purposes. Berlin stated that in the next few weeks the City should hear about the Gov- ernor's proposed budget. Meeting adjourned at 9:05 p.m.