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HomeMy WebLinkAbout1985-12-03 Bd Comm minutesMIN,, �PIJ pIJOU UTES _ DESIGN REVIEW COMMITTEE WEDNESDAY, NOVEIIBER 6, 1965 IOWA CITY PUBLIC LIBRARY - ROOM C MEMBERS PRESENT: Alexander, Amert, Eckholt, Haupert, Lafore, Novick, Seiberling, Sinek, Sunnerwill, Welt MEMBERS ABSENT: None STAFF PRESENT: Cain, Dittmer GUESTS PRESENT: Mace Braverman, Dave Long, Glenn Siders, Dan Thies RECOMMENDATIONS TO COUNCIL j 1. For 325 East Washington Street, the Design Review Committee: {f 1. Recommends that the landscaping plan, exterior lighting and facia 7i signage at be approved. 2. Endorses the concept of the monument sign, the bronze color and lettering of the monument sign, and the "nestled" placement of the (( sign in the landscaping on the embankment. I 3. Does not endorse as large a monument sign as proposed but is open to some flexibility in the size allowed for signs in the CB -10 zone when !{( there is enough yard and green space. 2. The Design Review Committee recommends that the replacement canopy at 112 East College Street be approved. i CALL TO ORDER The meeting was called to order by Chairperson Seiberling at 4:35 p.m. INTRODUCTIONS Chairperson Seiberling introduced Dave Long, Dave Long Protective Products, who was presenting plans for the canopy replacement at 112 East College Street. She introduced Glenn Siders, Southgate Development, and Dan Thies, Olson Popa Novak Architects in Cedar Rapids, who were presenting the landscaping and signage plans for 325 E. Washington Street. APPROVAL OF MINUTES Alexander moved that the minutes of October 16, 1985 be approved. Sumnerwi11 seconded the motion. The motion carried unanimously. REVIEW OF LANDSCAPING PLAN FOR 325 EAST WASHINGTON STREET Thies reviewed three areas of design: the exterior lighting, the landscaping scheme and the exterior signage. He illustrated the five different types of light fixtures for the development. These included recessed lighting in the /4L8 ,1 I MIN,, �PIJ pIJOU UTES _ DESIGN REVIEW COMMITTEE WEDNESDAY, NOVEIIBER 6, 1965 IOWA CITY PUBLIC LIBRARY - ROOM C MEMBERS PRESENT: Alexander, Amert, Eckholt, Haupert, Lafore, Novick, Seiberling, Sinek, Sunnerwill, Welt MEMBERS ABSENT: None STAFF PRESENT: Cain, Dittmer GUESTS PRESENT: Mace Braverman, Dave Long, Glenn Siders, Dan Thies RECOMMENDATIONS TO COUNCIL j 1. For 325 East Washington Street, the Design Review Committee: {f 1. Recommends that the landscaping plan, exterior lighting and facia 7i signage at be approved. 2. Endorses the concept of the monument sign, the bronze color and lettering of the monument sign, and the "nestled" placement of the (( sign in the landscaping on the embankment. I 3. Does not endorse as large a monument sign as proposed but is open to some flexibility in the size allowed for signs in the CB -10 zone when !{( there is enough yard and green space. 2. The Design Review Committee recommends that the replacement canopy at 112 East College Street be approved. i CALL TO ORDER The meeting was called to order by Chairperson Seiberling at 4:35 p.m. INTRODUCTIONS Chairperson Seiberling introduced Dave Long, Dave Long Protective Products, who was presenting plans for the canopy replacement at 112 East College Street. She introduced Glenn Siders, Southgate Development, and Dan Thies, Olson Popa Novak Architects in Cedar Rapids, who were presenting the landscaping and signage plans for 325 E. Washington Street. APPROVAL OF MINUTES Alexander moved that the minutes of October 16, 1985 be approved. Sumnerwi11 seconded the motion. The motion carried unanimously. REVIEW OF LANDSCAPING PLAN FOR 325 EAST WASHINGTON STREET Thies reviewed three areas of design: the exterior lighting, the landscaping scheme and the exterior signage. He illustrated the five different types of light fixtures for the development. These included recessed lighting in the /4L8 ,1 i Design Review Committee November 6, 1985 Page 2 lower level overhang and in the base of th lantern -type pole lights at the planters, e light in the ceiling of the front portico, tern -type lights on the front of the building. e front columns, two 12 -foot pendant mounted lantern -type and two bracket mounted ]an - He presented the landscaping design which included plantings such as low spreading junipers, river birch trees, flowering crabapple trees, potentillas, arrowwood viburnum, and amur maple trees. Thies also reviewed signage for the development. Facia signage would include Fenice regular style vinyl -applied lettering in the transom area of the four tenant entrances. He described the proposed monument sign to be located on the bank of the property facing Washington and Gilbert Streets. The monument sign would be an L-shaped aluminum panel sign with routed lettering. Seiberling asked in what way the monument sign did not meet the sign ordinance regulations, as mentioned in the staff report. Siders said the problems were the location and the size of the sign. He said the sign was not set back quite far enough from the intersection but this problem was easily remedied by moving it back on the bank. He said the size of the sign is not in accordance with the Iowa City Sign Ordinance which allows for a maximum size of 12 square feet per face for a monument size sign within the CB -10 zone. He said the proposed monument sign is 36 square feet per face (12 feet long by 3 feet high). Siders said other alternatives to the sign as described would be to attach the existing lettering to an exposed aggregate retaining wall or to put a sign directly onto the building. He said Southgate Development would prefer a monument sign. Novick asked what color the sign was. Thies said it would be bronze in color to blend with the light fixtures and the building trim. Amert said she was very pleased with the facia signage and with the concept and lettering form of the monument sign but thought a 12 foot by 3 foot monument sign would be huge in terms of scale. Thies said he felt that the landscaping design would soften the impact of the sign. Novick added that the proposed sign seemed too long, especially when it did not appear necessary for the wording shown. Sumnerwill moved that the landscaping plan, exterior lighting and facia signage for 325 East Washington Street be approved. Lafore seconded the motion. The motion carried unanimously. Eckholt moved that the Committee: endorse the concept of the monument sign, the bronze color and lettering for the monument sign, the "nestled" placement of the sign in the landscaping on the embankment; but not endorse as large a monument sign as proposed, while still remaining open to some flexibility in the size allowed by the existing sign ordinance when there is enough yard and green space. Alexander seconded the motion. The motion carried unanimously. a/its 1 V' Design Review Committee November 6, 1985 Page 3 REVIEW OF APPLICATION FOR CANOPY REPLACEMENT FOR 112 EAST COLLEGE STREET Dave Long of gave Long's Protective Products said the proposed replacement canopy would be a retractable, fabric awning which would face the College Street Plaza. He explained the awning would be gray a&ylic fabric with deep purple letters, approximately eight inches tall, spelling the name "Buc's" on each end of the valance. Haupert moved to accept the proposed canopy replacement at 112 East College Street. Sumnerwill seconded the motion. The motion carried unanimously. OTHER BUSINESS i Seiberling mentioned that the dirt piled on the redbud trees in the sidewalk islands 1n front of 325 East Washington Street was damaging to the trees. 1 She said the dirt should be removed to ground level until replanting for this area has been determined. Cain said she would contact the City Forester about this. I ADJOURNMENT The meeting was adjourned at 5:35 p.m. The next meeting will be on Wednesday, November 20 at 4:00 p.m. The minutes were submitted by Kim Dittmer. j i I 1 I aiel-P CITY COUNCIL RULES COMMITTEE November 19, 1985 0 RULES COMMITTEE: Meeting of November 19, 1985, 8:35 P.M. Conference Room of the Civic Center MEMBERS PRESENT: Erdahl, Baker MEMBERS ABSENT: None STAFF PRESENT: Karr SPOUSE POLICY FOR BOARDS AND COMMISSIONS Erdahl proposed the following language to address the question of whether a spouse of a councilmember would be eligible to serve on City Boards and Commissions: PROPOSAL It is the finding of the City Council that spouses in certain situations should be eligible to be members of Boards and Commissions. However, to avoid the appearance of impropriety or a perception on the part of the public that favoritism or nepotism is involved certain standards or rules of the organization should be followed. 1. In order for the spouse of a Councilmember to be eligible for member- ship on a Board or Commission one of the two conditions should exist: (a) A lack of sufficient number of applicants for the position over some period of time, or (b) Particular qualifications for the Board or Conmission on the part of the spouse who is an applicant. Those qualifications not being generally available among the population. 2. The member of the Council whose spouse is applying for a Board or Commission position should abstain him or herself from any and all discussion of the appointment of any of the applicants for that vacancy or vacancies available at that time for that Board or Commission. 3. In order to avoid any appearance that members of the Council are voting as a result of improper pressure by their.fellow Council - member where a spouse is an applicant for a position, voting for that Board or Commission should be done by secret ballot. a/i49 II 1 Rules Committee November 19, 1985 Page 2 After reviewing the elaborate nature of the proposal and possible problems of interpretation, Committee members agreed to a"straight forward policy"stating that "Spouses of Councilmembers shall not be eligible for Board or Commission appointments". Members requested that the proposal be detailed in the minutes for Council review. JOINT CITY AND COUNTY APPOINTMENTS Committee members agreed that unless specified in Board or Commission by-laws that one representative of a Board or Commission should serve as a representa- tive on another Board or Commission that no dual appointments be made. They further stated they did not recommend members of County Boards or Commissions be eligible for City Boards and Commissions. aI7`i I MINUTES PARKS AND RECREATION COMMISSION NOVEMBER 20, 1985 MEMBERS PRESENT: Riddle, Steinbrech, Willis, Martin, Jennings, Mitchell, Hradek and Alvarez MEMBERS ABSENT: Jordison STAFF PRESENT: Carroll, Howell, Harvey and Moran GUESTS PRESENT: Anne Glenister, Project GREEN; Lyle Muller and Jeff Myers, Iowa City Press Citizen; and Grant Hunget, Recreation Division Intern SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Steinbrech, seconded by Hradek, that the minutes of the October 9 meeting be approved as written. Unanimous. i Steinbrech gave an update on the selection process ft r the director and superin- tendent of recreation. He reported that the selection committee had met November 18 to discuss both positions. The committee chose nine from seventeen applica- tions for director to receive a questionnaire for further information. There is a potential hold -over of two applicants that were considered in the previous selection process. Finalists will be chosen the first week in December and it is anticipated that interviews will be conducted before Christmas. Seventeen addi- tional applications were received after the most recent advertisement and recruit- ment by Human Relations. Steinbrech reported that nine applicants for the superintendent position were selected from sixty-eight received. City budget restraints have put the position on hold, and interviews will not be conducted until a determination has been made on the position. It is anticipated to select a director, who will assist in selecting the superintendent. Willis asked if a formal process would be followed in determining whether to put the superintendent position on hold. Steinbrech replied that the City Manager would make a recommendation to the City Council on the position. Jennings asked if the selection committee was aware of the possible hold on the Position before the November 18 meeting and Steinbrech replied that they were not. The Commission discussed the positions and selection process. Moved by Jennings, seconded by Alvarez, that the Parks and Recreation Commission strongly supports the concept of continuing the recreation superintendent staff position. Unanimous. Glenister expressed her support of the motion. /SO PARKS & RECREATION COMMISSION MINUTES NOVEMBER 20, 1985 PAGE 2 DIRECTOR'S REPORT Carroll reported that an ordinance restricting parking to four hours, seven days a week, in Terrell Mill Park had been recently passed. The ordinance was created to Prevent Mayflower dormitory students from monopolizing the parking lot day and night. Carroll reported that the City Council had noted the upcoming Commission vacancies, but had not received applications for the Commission. The Urban Environment Ad Hoc Committee had recently passed a resolution amending the membership to include a representative from the Parks and Recreation Commission. It was requested by Commission members to add this to the December meeting agenda. Carroll reported that the request from the Iowa City Rowing Club to build a boat- house at Crandic Park is in the process of being reviewed by city staff. Hradek reported that negotiations for Miller -Orchard neighborhood park are active this week. A decision will be made by the end of December, and if negotiations are unsuccessful, the CDBG funds will be reallocated. CHAIRMAN'S REPORT Riddle opened discussion on the FY85 budget deficit for the Recreation Division. Riddle said that after review of the budget comparison report by function for fiscal year ending June 30, 1985, he concludes that the Parks and Recreation Department did not spent the total budgeted amount. He expressed his confusion over the stated deficit and the publicity given to it. He requested that discussion of the proposed FY87 budget be deferred until after the issue is clarified. There was discussion concerning the budgetary process and deficit. Moved by Alvarez, seconded by Martin, that the Commission invite the Director of Finance to the December meeting to outline the Recreation Division deficit and proposed FY87 budget. Willis said that the Commission should go to the Civic Center to meet with the Finance Director during the day. Alvarez withdrew the motion. OTHER BUSINESS Riddle said that there comes a time in everyone's life when you need to sit back and assess and evaluate what's happened and what is going on. You need to stand up for what you think is right. He feels that things have happened that greatly concern him, and Martin and Mitchell share these concerns. Riddle read the attached letter of resignation from himself, Martin and Mitchell. He added that they have seen so many negatives happen and hope to see some of the negatives stop with what has been spelled out in the letter of resignation. It is hoped that the Commission can move forward and create a place where people can step in and move forward without any hindrances. He does not want to see the Commission move backward again; there are too many things facing the community in its needs and it is time to stand up for what is felt is right. a�so y, PARKS & RECREATION COM14ISSION MINUTES NOVEMBER 20, 1985 PAGE 3 Anne Glenister stated that she would be resigning as the Project GREEN representative at the conclusion of the meeting. She has served as the representative for ten years and appreciates the acceptance of the Commission. She said that Project GREEN at this time would like to have a member on the Parks and Recreation Commission in an official capacity as a voting member. Glenister is ineligible because she is a non-resident, and Project GREEN has asked her to resign to allow the appointment of a Commission member. She e;pressed thanks from herself and Project GREEN for the Commission's support. Steinbrech said that although he doesn't agree with the action, he understands why i Riddle has done what he's done. He expressed appreciation on behalf of the Commis- sion for Riddle's dedication and contribution. Moved by Steinbrech, seconded by Jennings, that Willis be appointed as Chairman until the January election of officers. Unanimous. Carroll expressed appreciation on behalf of the Parks and Recreation Department for Riddle's dedication and accomplishments during his eight years on the Commission. Moved by Mitchell, seconded by Martin, to adjourn at 8:10 p.m. Unanimous. � e Harvey, Secret y Parks and Recreatibh Commission i i j i I �/so 3P) MINUTES IOWA CITY HOUSING COMMISSION NOVEMBER 12, 1985 - 9:00 A.M. IOWA CITY PUBLIC LIBRARY, MEETING ROOM A MEMBERS PRESENT: Dawson, Krause, Watts, Moore, Streb, Newton, Barfuss MEMBERS ABSENT: None STAFF PRESENT: Seydel, Hencin, Barnes, Henderson ALSO PRESENT: Jack Zerwas, Nancy Goede RECOMMENDATIONS TO COUNCIL: See attached memo. MEETING TO ORDER: The meeting was called to order by Chairperson Krause at 9:05 a.m. MINUTES: Minutes of the October 8, 1985, meeting were approved, 7-0, on a motion by Watts, seconded by Moore. EMERGENCY HOUSING PROJECT UPDATE: Reverend Jack Zerwas of the First Presbyterian Church and Nancy Goede, Direc- tor of the Emergency Housing Project, presented an update of this project. Zerwas gave background information regarding the formation of the project which opened in fall of 1984. Goede discussed current status of the program and the range of services offered. It was' stated that the project has mone- tary commitments from 20 area religious organizations. Krause stated that the Housing Commission would endorse the Emergency Housing Project to the City Council. RENTAL REHABILITATION: Barnes discussed the application for a Deferred Payment Loan for a single- family rental unit at 918 E. Bloomington Street in the amount of $5,000. Barnes presented pictures of areas needing repairs and discussion ensued. It was moved by Watts, seconded by Dawson, and approved 7-0 to grant the loan in the amount requested. Barnes then presented another request for a Deferred Payment Loan on an owner -occupied duplex at 1015 Muscatine Avenue in the amount of $3,600.00. After discussion it was moved by Watts, seconded by Barfuss, and approved 7-0, to grant the loan in the amount requested Contin- gent upon the owner obtaining financing. CCN REPORT: Hencin distributed a listing of CCN recommendations to Council for allocation of COBB monies. Watts discussed an application for CDBG funds which was not on the CCN list, the Economic Development Revolving Loan Fund, After discus- sion there was unanimous agreement by the Housing Commission in favor of this ais/ MINUTES IOWA CITY HOUSING COMMISSION NOVEMBER 12, 1985 - 9:00 A.M. PAGE 2 revolving loan fund. Krause directed that a memo to Council be prepared endorsing all housing -related CCN recommendations and requesting that Council consider the Economic Development Revolving Loan Fund. COORDINATOR'S REPORT: Seydel informed the Commission that a Revised Voucher Annual Contributions Contract will be on the Council agenda for November 19th. Seydel gave a Section 8 Update and stated that Housing Assistance Payments for November 1 amounted to $87,702.75 paid on 442 leases for an average rent of $198.42. There were 26 applications submitted for signature. Public Housing Update - Seydel stated that the total Development Cost for Project IA05PO22005 is complete and he gave a rundown of the work accomplished on the units during the Development Phase. Seydel discussed the eviction of a Public Housing tenant and possible ensuing action. The need for a computer for the Housing Authority was discussed. The meeting was adjourned at 10:30 by Chairperson Krause. Approved by: Fred C. Krause i