HomeMy WebLinkAbout1985-12-03 Info Packetr..
City of Iowa City
MEMORANDUM
DATE: November 27, 1985
TO: City Council
FROM: City Manager,,,,� / 3�
RE: FY86 Budget
This memorandum makes specific budget recommendations which will:
(1) Eliminate the remaining General Fund shortfall of $193,031
(identified in the memorandum of November 8, 1985. attached).
(2) Increase the minimal projected cash balance from $500,000 to
$700,000 by the end of FY86 (July 1, 1986).
(3) Revise transit operations, effective January 1, 1986, and propose
revisions for FY87 which will yield a level of transit service which hope-
fully can be financed in FY87 within the property tax limitations which
the City Council has established without severely reducing the level of
other city services.
It is recommended that expenditure and revenue revisions of $222,375 be
instituted in the General Fund, excluding Transit. A detailed list of
these changes is attached as Exhibit 1. Two items provide $166,000 of
the total. An estimated $116,000 can be saved by not filling current
and projected position vacancies and an additional $50,000 in interest .
income from special funds can be credited to the General Fund. These
special funds either are funded by the General Fund or receive services,
such as accounting, from the General Fund.
The transit service revisions are fully described in the accompanying
Exhibit 2.
Significant changes are proposed for transit service. These changes may
impact transit more significantly than other City services because:
(1) A higher level of transit service is being provided than is
being provided in certain other City service areas, such as police and
fire.
(2) A very significant increase in property tax support would be
required in order to maintain the current level of transit service.
(3) The present or future projected level of property tax support
will not sustain the current level of transit service.
In addition, if the entire transit levy is utilized in FY87, there would
be no flexibility for increasing property tax support in future years.
The proposed revisions in transit service for FY87 are included so that the
entire level of service for both FY86 and FY87 can be considered. Budget-
ary re�,isions for other departments will be considered in the FY87 budget
proposal.
City Council
November 27, 1985
Page 2
The following criteria guided the preparation of these FY86 budget
revisions and also will serve as a guide for the FY87 budget proposal:
(1) Limit total property tax increase to six percent.
(2) Increase year-end balance in the current fiscal year and over
the following two fiscal years.
(3) Base budget and program reductions on individual assessment of
programs rather than across-the-board cuts.
(4) Direct attention to service levels which are higher than other
programs and seek self -funding for the high service levels or offer service
reductions, if funded from property tax.
(5) Consider reorganization of services when cost reductions will
result.
(6) Postpone Civic Center building program.
If the City Council concurs with the foregoing recommendations at its
informal session on December 2, the preparation of the FY87 budget will
be predicated upon that direction.
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City of Iowa City
MEMORANDUM
Date: November 8, 1985
To: City Council
From: Neal Berlin, City Manager
Rosemary Vitosh, Director of Finance (�
Re: Funding Shortfall/Impact of Decisions Made Regarding Transit Deficit
UPDATE ON CITY'S FINANCIAL STATUS
The September 20, 1985 memorandum to the City Council (attached ) reviewed
the financial condition of the City for the current (FY86) fiscal year. This
information detailed the unfunded costs and identified additional funding
sources. However, as indicated by Exhibit B, there remained on September 20
a funding shortfall of $486,768.
Since that time, various actions have been undertaken to reduce the funding
shortfall, as follows, to $193,031:
PREVIOUS IDENTIFIED FUNDING SHORTFALL
;(486,768)
A.
Additional revenue from fee increases
100,000
B.
Reduced shortfall from FLSA
15,000
C.
Revenue shortfalls from state budget costs
(38,000)
D.
Insurance chargebacks
166,476
E.
City real estate sales
50,261
Revised
funding shortfall
TT gI
It should be noted that none of the foregoing changes affect transit.
A. FEE INCREASES.
The fee increases which the City Council recently authorized from the Fee
Study should yield an additional $100,000 in the current fiscal year.
Some of the fees will be in effect for only one-half of the fiscal year
and others will be seasonal. Therefore, the total revenue raised in the
current fiscal year is less than the projections in the study.
B. FLSA.
It was expected that additional costs in the amount of $20,000 would
result from the implementation of the Fair Labor Standards Act. Congress
recently passed legislation which should reduce those costs by $15,000.
C. STATE BUDGET SHORTFALL.
The most recent State budget cuts will reduce revenue to the General Fund
by $38,000. There will be additional revenue cutbacks in the amount of
$10,300 in the Trust and Agency Fund for Police and Fire retirement costs
paid by the State.
A.735
0. INSURANCE.
The Tort Liability tax levy always has been used to fund all insurance
premiums. In FY86, the Enterprise Funds, which are self-supporting, will
be charged for a pro -rata share of all property and liability insurance
costs. This includes Parking, Water, Sewer, Landfill and Refuse. Transit
will not be charged back its share of insurance costs, at this time, as
such action would only increase the projected transit operating deficit
this year. As Transit's share of the insurance costs is approximately
$126,000, any estimate of the transit deficit should include this
additional cost.
REAL ESTATE PROCEEDS.
The land sales proceeds are from the sale of miscellaneous City real
estate. The funds were allocated to provide the local funding match for
a public housing project. As the local match was not needed for the
project, the proceeds will be placed in the General Fund as the Assisted
Housing program already has a surplus balance in excess of $130,000.
IMPACT OF DECISIONS MADE REGARDING TRANSIT'S DEFICIT
The decisions (or lack thereof) made regarding the Transit deficit and
correspondingly the level of local funding for transit will greatly impact
upon the activities in the General Fund. In looking for alternatives for
covering the projected deficit during this fiscal year, it must be remembered
that the Transit Levy cannot be increased until FY87. In addition, there
currently is no available funding in the General Fund which could be trans-
ferred to Transit to cover the deficit. The General Fund year-end balance
has already been recommended to be reduced to $500,000. This is an extremely
low balance and no further reduction should be undertaken.
Preliminary projections show that an increase in the Transit Levy in FY87
could result in a net decrease in property taxes available for General Fund
activities, if it is determined that the property tax total increase should
be 6% or less. This occurs because of the required increases in the tort
liability levy due to higher insurance costs and in the debt service levy due
to the recent bond issue.
If it is decided to provide more local funding to transit, in this fiscal
year or in FY87, it will be necessary to cut the General Fund operating
budgets. A review of the budgets in the General Fund has shown that signifi-
cant cuts cannot be made without corresponding cuts in services, including a
reduction in personnel. Over the past five years considerable effort has
been expended in eliminating budget "fluff." The staff will continue to
review the operating budgets for opportunities for reductions in expendi-
tures. However, any final decision in this regard can be undertaken only
after there is resolution of the transit operations.
SUMMARY
The projected general fund shortfall of $193,031 must be funded this fiscal
year. Delay in funding it will only compound expected revenue shortfalls in
future years. There are four major areas that must receive Council considera-
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tion in the next several months. No decision should be made on any item
without first reviewing its impact on the other items, as all are interre-
lated.
1. PROPERTY TAX - FY87
The Council must define what is an acceptable increase in property taxes
in FY87 and future years. The loss of federal and state monies will
increase the demand for local funding of all City activities. The
property tax levy can be increased if the Legislature does not impose a
lid, but the Council will in all likelihood need to balance property tax
increases against maintaining the current service levels unless other
revenue sources can be found (i.e. local option taxes).
2. GENERAL FUND - BALANCE
Plans must be made to increase the General Fund year-end balance. That
balance will dip to $500,000 by year end (June 30, 1986). One of our
priorities must be to increase the balance to a higher level or the City
will very probably need to consider future short term borrowing just to
meet the cash flow needs. Such a low fund balance also does not provide
any cushion for future unexpected or unbudgeted costs which may occur. A
more appropriate year-end balance is $1,000,000 to $1,500,000-
3. REVENUE SHARING
The City needs to cope with the loss of Federal Revenue Sharing monies
will end but the City musress has t assot ume that its demise et made a decision is inevitable.n when this Itam
expected that the City will lose approximately $300,000 in Revenue
Sharing in FY87. The loss of Federal Revenue Sharing may force the City
to reduce its expenditures for Human Service Agencies funding in FY87
(currently funded at $173,891 annually) or to identify other revenue
sources. In addition, any capital outlay purchases for General Fund
activities will need to be funded from property taxes in the future
instead of from revenue sharing monies.
4. TRANSIT - LOCAL FUNDING
Consideration must be given to the amount of local funding that can be
allocated to the Transit System. The decision made regarding the local
funding of transit will impact very heavily on how much funding will be
available for other General Fund activities as long as property taxes
are not greatly increased. Funding from property tax currently amounts
to $985,392. The Transit Study indicates that the property tax funding
in FY87 would need to increase by $467,900 to a total of $1,453,292 if
service is maintained at the present level. The Council will need to
prioritize transit service with the other City services.
The foregoing discussion is predicated upon no action by the Legislature to
place a lid on local property tax in FY87.
ry/sp
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City of Iowa City
= MEMORANDUM
Date: September 20, 1985
To: City Council
From: Neal G. Berlin, City ManagerAll-n ` �'�'
Rosemary Vitosh, Director of Finance a.ca�.�-y�„�— ,'
Re: Financial Position of City CC11
The purpose of this memorandum is to provide you with an overview of the
City's financial position before the City Council considers the five year
financial projections and specific reports on additional funding sources,
personnel and transit. These reports, which will be presented to the City
Council in the next 45 days, will provide information necessary for goal
setting and the FY87 budget discussions.
Several situations have produced funding shortfalls for the City this past
year. In addition, there are circumstances in FY86 and FY87 which further
could adversely affect the City's financial situation. For example, both
the expected discontinuance of Federal Revenue Sharing and the uncertainty
of the State's economic condition are of concern.
The City Manager and the Finance Director always advocate a conservative
position on financial matters of this nature. We believe that this
information and circumstances warrant prudent actions by the staff at this
time together with continuing oversight to ensure a stabilized and
improving financial position. In addition, this information must be used
by the City Council in the forthcoming budget discussions to ensure a
sound financial base for the City.
Three situations have created funding shortfalls for the City during this
fiscal year. First, the City's liability and property insurance premiums
tripled this year. This resulted in additional unbudgeted costs of
$504,000. This is a national problem and costs for many cities have even
exceeded Iowa City's increases.
Second, additional costs will occur as a result of the City's compliance
with the Fair Labor Standards Act. The current fiscal year cost estimate
is $20,000. As a result of extensive staff work by Human Relations,
alternative courses of action have been developed which potentially have
reduced this cost significantly from original estimates.
The third area of funding difficulty is Transit. Transit operations ended
FY85 with a deficit balance of $118,338 as a result of lower than pro-
jected fare revenue due to decreased ridership and reduced Federal transit
assistance. In addition to the FY85 deficit, a $390,344 deficit from
transit operations is projected for FY86 because fare revenues are lower
than originally projected (again resulting from the recent decrease in
ridership) and bus maintenance costs have increased. In the last 18
months, three additional positions have been added in the bus maintenance
area and an inventory of parts for the new Saab buses was established
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PAGE 2
established resulting in charges to Transit from the Equipment Division
which were not sufficient in FY85 to cover all actual costs. Therefore,
chargebacks in FY86 will need to make up for the shortfall in last year's
chargebacks in addition to paying the higher maintenance costs anticipated
during the current year. The total projected funding shortfall for
Transit operations will be $508,682 by the end of the current fiscal year.
Exhibit A shows the current projected unreserved General Fund balance to
be $847,527 before taking into consideration the funding shortfalls
discussed above. The FY86 Budget estimated an unreserved fund balance of
$828,971. You will note that the current projection is very close to our
original estimate. In previous years the City has attempted to maintain
an ending fund balance of approximately $700,000. However, the higher
fund balance was budgeted in FY86 for the General Fund in anticipation of
a tighter fiscal position.
Exhibit B shows the current unfunded costs and available funding currently
identified for these costs including a reduction of $347,527 in the fund
balance to assist in meeting current unfunded costs. Even with the
reduction of the General Fund balance to $500,000, sufficient funding is
not available to meet all of the costs. Therefore, in addition, it is
recommended that the City consider temporarily deferring expenditures from
the Parkland Acquisition Reserve until January 1, 1987. The current
balance in that account is $301,232. This is lower than the balance
listed on Exhibit A due to the fact that Ryerson food's parkland was
purchased in July 1985. This time period will be used to increase the
General Fund balance. This is only a temporary solution to provide
cashflow as needed by the General Fund. The Parkland Acquisition Reserve
will remain intact and available for future land purchase.
The unallocated road use tax monies and Federal Revenue Sharing monies
result primarily from FY85 actual revenues being higher than original
projections. Exhibits C and D show the financial status of those funds.
It should be noted that $500,000 of Federal Revenue Sharing monies have
been reserved for remodeling costs for the current Civic Center building
in conjunction with the Administrative Office Building Project.
The final item listed under available funding on Exhibit B is the variance
between the actual bids and the budget amount for the annual asphalt
resurfacing project. Rather than expand the project to add additional
streets, the variance will be used to fund a portion of the unfunded
costs.
Exhibit E shows the financial status for Transit Operations, while Exhibit
F shows the status of the Transit Replacement fund. Although the City has
a bus grant pending, there are no funds available for bus acquisitions or
remanufacturings. The previous fund balance in the reserve was used to
fund the local match for the new Transit Facility. Since that time, the
City has not been able to set aside funding for future bus acquisitions
due to decreased Federal and State transit assistance and decreased fare
revenue. It is possible that the State will be able to loan the City
sufficient funds, without interest, to enable the city to purchase new
buses if a grant is approved. However, this is only a temporary solution
and still will require a long-term viable financial plan to be adopted for
transit.
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PAGE 3
In order to cover the projected funding shortfalls, it will be necessary
to consider other revenue sources and potential cuts in expenditures. In
the near future, a fee study will be sent to the City Council which will
present many alternatives for increasing revenues. Also a transit study
is in progress which is reviewing alternative levels of service. This
study will allow the Council to review potential cost-cutting measures in
transit. The City Manager and the Finance Director also will be evaluat-
ing other cost reduction alternatives.
Other pending changes will adversely affect the City's financial position.
The Governor has announced an across-the-board budget cut. This four
percent cut may result in lost revenues for the City of Iowa City of
approximately $32,000.
In addition, proposed Federal legislation would require that all new
employees hired by the City after January 1, 1986, (including police and
fire employees), be included in the social security program. The City
currently does not pay into
yysocial security for its police and fire
Proposedslegislationcalso includesthe
thePolice
requirementFire
thatealI employeesbecovered by at least the Medicare portion of social security. This would
neceThisssitate proposedalegislationinto his willrcostmtherall City inlice excessand
offire
$50 000 annu-
alemployees.
ly.
In reviewing the detailed reports which will be presented to you in the
weeks ahead and in budget discussions, the City Council will need to
establish priorities in order to solve these current funding issues. This
TransitsSystemenot only fora operatbingpcostsebutralso itaaxles for the costs for
bus replacement. Alternatives will need to be reviewed for property and
liability insurance including the consideration of self-insurance. The
lease of office space has increased City costs and these charges will
continue with leased space or the projected building expansion.
The City Manager and the Finance Director will work with the City Council
in establishing policies which ensure that the City will maintain a stable
financial position and continue to provide the best services possible
within the constraints of the financial resources available.
bdw/sp
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EXHIBIT A
GENERAL FUND BALANCE
FY86
06-30-85 FUND BALANCE
$
1,912,589
LESS RESERVE BALANCES:
Recreation Facility
$ 36,635
Parkland Acquisition
406,276
Escrow and Deposits
34,000
Broadband Telecommunications (BBT)
47,382
BBT Equipment Replacement•
6,500
Library Equipment Replacement
5,539
536,332
$
1,376,257
LESS:
Encumbrances
$ 117,541
Carryovers
181,484
299,025
$
1,077,232
ADD:
Transfer from Debt Service for Schmidt
Judgement $ 109,891
Funding of Recreation Deficit
34,013
143,904.
$
1,221,136
FUND BALANCE WAS TO FUND EXCESS OF FY86
BUDGETED EXPENDITURES OVER BUDGETED RECEIPTS:
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Expenditure Budget
$ 13,587,157
Receipt Budget
13,213,548
373,609
UNRESERVED FUND BALANCE
$
841,527
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ANALYSIS OF FUNDING SHORTFALL
FY86
UNFUNDED COSTS
GENERAL FUND:
Insurance Premiums
FLSA
TRANSIT:
Operating Deficit - FY85
Operating Deficit - FY86
FUNDING SHORTFALL
AVAILABLE FUNDING
GENERAL FUND:
Unreserved Fund Balance
Reduce to $500,000
UNALLOCATED ROAD USE TAX
UNALLOCATED FEDERAL REVENUE SHARING
STREETS -ASPHALT RESURFACING UNDER BUDGET
AVAILABLE FUNDING
EXHIBIT B
$ 504,422
20,000 $ 524,422
$ 118,338
390,344 508,682
$ 1,033,104
$ 847,527
500,000 $ 347,527
53,605
85,204
60,000
S 546,336
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EXHIBIT
C
CITY OF IOWA CITY
ROAD USE TAX
-FY84-
-------- FY85--------
--FY86--
ACTUAL
ESTIMATE
ACTUAL
ESTIMATE
BEGINNING BALANCE
200,471
293,143
293,143
146,514
RECEIPTS:
Road Use Tax
1,573,456
1,641,510
1,675,447
1,641,510
Interest Income
15,640
5,000 .
24,667
5,000
TOTAL RECEIPTS
1,589,096
1,646,510
1,700,114
1,646,510
EXPENDITURES:
1
Operating Expenditures:
Traffic Engineering
372,074
515,242
515,242
508,190
Street System Maintenance
1,124,350
1,331,502
1_,331,501
1,208,229
TOTAL OPERATING
1,496,424
1,846,744
1,846,743
1,716,419
Capital Improvements:
Bradford/lst Avenue Signals
--
--
--
19,000
Foster Road -Extra Width Paving
--
-
--
4,000
TOTAL CAPITAL
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IMPROVEMENTS
--
-
--
23,000
TOTAL EXPEN-
DITURES
1,496,424
1,846,744
1,846,743
1,739,419
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ENDING BALANCE
293,143
92,909
146,514
53,605
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C
CITY OF IOWA CITY
FEDERAL REVENUE SHARING
BEGINNING BALANCE
RECEIPTS:
Federal Revenue Sharing
Interest Income
TOTAL RECEIPTS
EXPENDITURES:
Operating Expenditures:
Audit Expenses
Transfers:
Aid to Agencies
Micro -Computers Purchase
Patrol Vehicles & Equipment
Transit Subsidy
TOTAL OPERATING
Capital Improvements:
Kirkwood Circle Improvements
Shamrock/Arbor Storm Sewer
Undesignated Projects
TOTAL CAPITAL
IMPROVEMENTS
TOTAL EXPEN-
DITURES
ENDING BALANCE
EXHIBIT D
-FY84-
-------- FY85--------
--FY86--
ACTUAL
ESTIMATE
ACTUAL
ESTIMATE
8
S
S
E
81,315
243,241
243,240
288,338
583,142
572,267
572,267
572,267
15,926
16,000
31,613
30,000
599,068
588,267
603,880
602,267
443
500
--
500
154,830
166,943
165,295
173,891
--
50,000
--
50,000
--
158,100
125,211
13,938
281,869
240,451
240,451
67,072
437,142
615,994
530,957
305,401
--
27,600
27,825
--
--
208,000
--
--
500,000
-
235,600
_ 27,825
500,000
437,142
851,594
558,782
805,401
243,241
20 086)
288,338
85,204
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EXHIBIT E
CITY OF IOWA CITY
TRANSIT OPERATIONS
074es-
a
-FY84-
-------- FY85--------
--FY86--
ACTUAL
ESTIMATE
ACTUAL
ESTIMATE
BEGINNING BALANCE
24,798
90,199
90,199
(118,338
RECEIPTS:
Charges for Services
785,341
797,350
729,295
835,281
Local Governmental Agencies
15,327'
•30,500
28,688.
27,876
State Grants
229,320
127,330
127,330
131,099
Federal Grants
187,569
234,597
111,406
123,191
Interest Income
13,138
2,000
13,491
--
Federal Revenue Sharing
281,869
240,451
240,451
67,072
Property Tax
293,513
354,653
355,697
446,573
Transit Levy
132,021
159,991
158,562
345,354
Miscellaneous
3,602
1,000
212)
1,000
TOTAL RECEIPTS
1,941,700
1,947,872
1,764,708 ,
1,977,446
EXPENDITURES:
Personal Services
1,024,365
1,096,045
1,105,013
1,154,640
Commodities
7,936
. 8,983
22,790•
17,080
Services and Charges
704,429
799,183
714,462
1,144,270
Capital Outlay
278
10,145
6,625
1,800
Transfers
139,291
123,715
124,355
50,000
TOTAL EXPEN-
DITURES
1,876,299
2,038,071
1,973,245
2,367,790
ENDING BALANCE
90,199
--
(118,338)
508 682)
074es-
a
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EXHIBIT F
CITY OF IOWA CITY
TRANSIT REPLACEMENT RESERVE
-FY84-
--FY85--
-FY85-
-FY86-
ACTUAL
ESTIMATE
ACTUAL
BUDGET
BEGINNING BALANCE
365,138
187,328
187,328
75,921
RECEIPTS:
Interest Income
13,681
5,000
2,908
5,000
Transfer from Operations
139,291
123,715
1231715
50,000
TOTAL RECEIPTS
152,972
128.715
126,623
55.000
TRANSFERS
330,782
269,222
238,030
17.299
TOTAL EXPEN-
DITURES
330,782
269.222
238,030
17.299
ENDING BALANCE
187,328
46821
75.921
113.622
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EXHIBIT 1
FY86 BUDGET REVISIONS
(EXCLUDING TRANSIT)
DEPARTMENT/DIVISION DESCRIPTION $ AMOUNT
All (a) current & Proposed Position Vacancies 116,000
Human Relations Training 2,000
Wellness Program 2,000
Finance -Accounting Microfilm Reader 3,000
Police Hire civilian to replace Sgt. in
Records Room & reassign Sgt. 6,000
Eliminate Crossing Guard at 1st Avenue
& Bradford -traffic light installed 900
Senior Center Reduce weekend hours to coincide with
congregate meals -eliminate weekend
janitor 2,400
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City Council Eliminate U.S. Conference of Mayors
membership 2,175
Fire Capital Outlay 2,500
Library Various 3,000
Airport Various 2,000
Recreation Capital Outlay 4,000
City Clerk Publication Costs 500
Parks Land Acquisition 10,000
Planning & Program Dev. Work Study Students 900
City Manager Collective Bargaining 4,000
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Streets Overtime -increase use of compensatory
time i 6,000
All Travel 5,000
Special Funds (b) Interest Income 50,000
222,375
(a) Currently there are 7 vacancies. Additional vacancies will be reviewed and
placement considered based upon need. The vacancies are Bus Drivers, Recreation
Superintendent, Streets -Maintenance Worker, Code Enforcement Assistant, Fire-
fighter, Police Sergeant and a part-time Minute Taker.
(b) Special funds have been established for parkland acquisition, recreation facil-
ities, library equipment replacement, BTC and JCCOG. Most of these funds are
financed with General Fund revenues. In the past, interest has been credited
to the Special Fund. It is recommended that the interest be credited to the
General Fund.
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EXHIBIT 2
TRANSIT REVISIONS
JANUARY 1, 1986
FY86 FY87
$ $
i
Reduction in maintenance costs 40,000 (a) -0-
Eliminate Rider. Appreciation Day -0- 2,000
Charge 25d non -peak fare for handicapped '
and senior citizens 14,000 28,000
Saturday service - 8:00 a.m. to 6:30 p.m.
instead of 6:00 a.m. to 10:30 p.m. 20,000 40,000
Rearrange drivers hours and scheduled overtime 7,000 14,000
Eliminate on-call drivers - increase 3/4
supervisor to full-time 12,500 25,000 j
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Eliminate 7th Avenue service 39,000 (b)(d) 78,000
Eliminate Wardway/N. Dubuque Service 60,000 (c)(d) 120,000
Increase fares - 01/01/87 54 to 604
and monthly $16.00 to $18.50 -0- 80,000
Eliminate driver check-in and -out time 14,000 (e) 28,000 j
i 206,500 415,000
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(a) As of December 1, rates have been reduced because the deficit has been charged
back, recent expenditures have been more moderate than anticipated and the FY86
fuel contract was lower than expected.
(b) The 7th Avenue route essentially duplicates the service area of the Towncrest
and•the Court Hill routes. The 7th Avenue route operates within three blocks
of the Towncrest and Court Hill routes except for one location which is with-
in four blocks of the Towncrest, Court 'Hill and Mall routes. Therefore, the
7th Avenue area would still have service comparable with the levet of service
provided to most of the rest of the City.
(c) While the median cost per ride for all routes is 83t, the median cost per ride
for the Wardway/N. Dubuque routes is approximately double or in excess of $1.60
per ride.
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(d) While it is recommended that these services be eliminated, another alternative
is the provision of only peak hour service. Savings would be:
i
FY86 FY87
7th Avenue $ 20-000 4bTO-0
Wardway/Dubuque 30,000 60,000
(e) Drivers generally check-in 10 minutes early and hold -over 10 minutes in order
to check the bulletin board and conduct other preparatory business. The current
cost is $28,152 yearly. This change may require discussion with the Union.
o?�735
City of Iowa City
MEMORANDUM
Date: November 14, 1985
To: City Council
From: City Manager
Re: Kirkwood/Dodge Signalization and Traffic Patterns
The above subject matter has been an item on the City Council's pending
list for later consideration after a thorough staff analysis of the
traffic patterns in the area. Signalization at this intersection is also
listed in the City's Capital Improvements Program as a project which you
will be discussing soon.
In order to assess the long term needs for traffic movement in the
Kirkwood and Dodge/Summit area, there is a need to look at traffic
patterns on a larger scale than in the immediate vicinity. I believe this
can best be accomplished by addressing this matter in the update of the
City's Comprehensive Plan with a special emphasis on traffic flows in the
entire southeast area of Iowa City. The update is scheduled to be
completed by the end of FY87.
The ,question of signalization of the Kirkwood Avenue/Dodge Street
intersection addresses the immediate situation and should be considered by
Council independent of the long term issues., This item is included in
your CIP project list for the FY87-FY91 program which you will finalize as
part of your FY87 budget discussions in early 1986.
The staff will proceed on this basis unless Council determines that a
different course of action is more desirable.
bc5
Y ..
City of Iowa City
MEMORANDUM
Date: November 20, 1985
To: City Council
From: City Manager
Re: Cottonwood Trees
The issue of Cottonwood trees still remains unsettled. From time to time,
public inquiries are received. Resolution of this matter by the City Council
will be greatly appreciated.
bdw3/1
0
0
City of Iowa City
MEMORANDUM
Date: November 27, 1985
To: City Council
From: Dale Helling, Assistant City Manager
Re: Meeting with Johnson County Board of Supervisors
I have contacted County staff regarding the above -referenced meeting and
we have identified six tentative dates as follows:
Wednesday, December 18, 1985
Thursday, December 19, 1985
Wednesday, January 8, 1985
Thursday, January 9, 1985
Wednesday, January 15, 1985
Wednesday, January 22, 1985
If Council members have a preference for any of these dates or if there
are other dates which are preferable, please let me know at your informal
meeting on December 2, 1985. County staff will discuss these dates with
the Board of Supervisors and a date for the meeting will .he established
early in December.
Please contact me if you have any questions regarding this matter.
tp3/6
a�38
City of Iowa City
MEMORANDUM
Date: November 25, 1985
To: City Council
From: Dale Helling, Assistant City Manager
Re: League of Iowa Municipalities Legislative Workshop
Attached please find a copy of a recent communication from the Vice President
of the League of Iowa Municipalities regarding the upcoming Annual Legisla-
tive Workshop on Friday, December 13, 1985.
In the past, some Council members, especially members of the Legislative
Committee, have attended this workshop. In order to respond to the League by
December 9 regarding the number of representatives who will attend from Iowa
City, it will be necessary that Council determine who will attend at your
informal meeting on December 2, 1985.
bjl/11
LimMoLEAGUE OF IOWA
MUNICIPALITIES
900 s
ines Street
Des Moines, Iowa 50309
5151265.9961
j
November 22, 1985
1
I
Dear City Official:
Both:Congress and the Iowa General Assembly will be addressing
issues critical to city government. City officials must be in-
formed about these issues so that we can keep our state and national
legislators aware of city concerns; to help accomplish this, the
League will conduct its Annual Leislative Worksh on•December 13,
1985, at the downtoHoliday nn - t venue in s inns.
We begin at wna.m. and expect to adjourn by mid-afternoon.
This year we have invited Senators Grassley and Harkin as wall
as Governor Branstad. All attending city officials are encouraged ;
to invite their own state legislators to accompany them. Registration
will be $10 per person payable at the door, but we need to have you
call or write the League office by December 9 so we can make proper
seating aF mea arrangements.
If you are unable to attend but would like to be included in the
Legislative Bulletin mailing list contact Dave Long at the League
office.
Sin ely,
Patricia A,' Less
Vice President
League of Ia. Municipalities
Chairperson
Legislative Policy Committee
PAL: is
I ,
I
j PRESIDENT VICE-PRESIDENT PAST PRESIDENT
John N. Lemon palr¢n A. Leu Harok, a, Schaeler EXECUTIVE DIRECTOR
Council Memeer, Ankeny Roden W. Marpsler
Y Council Member, Lone Tree Fluence CommWioner, on Moines
Cedar Repitla
RIP .3 9
1
City. of Iowa City
MEMORANDUM
Date: November 27, 1985
To: Membe of hie City Council
I
From: Don Sc Director of Planning 8 Program Development
im Hencin, CDBG Program Coordinator
Re: . Parcel "C" - Lower Ralston Creek Area
As we reported at the November 19 public hearing on the disposition of Parcel
C, two bids (offers to purchase) were received on October 28, 1985. The
information below is being provided for the City Council's review so that a
decision can be made on the acceptance or rejection of either bid.
Bid Reouirements
The City's requirements for all bidders were contained in the "Disposition
Prospectus for Parcel C - Lower Ralston Creek Area" labeled Attachment 1.
Five individuals requested and received copies of the Prospectus, although
only two persons actually submitted bids for Parcel C.
Bid Summaries
Bid No. 1 was submitted by John 0. Roffman of Iowa City. The price offered
by Mr. Roffman is $32,750, and he proposes to construct a building to house
offices and a shop for his construction business and mini-warehouse/storage
bins for lease.
Bid No. 2 was submitted by David D. Steve of Iowa City. The price offered by
Mr. Steve is $28,506, and he proposes to construct a warehouse for storage of
inventory for his office equipment and furniture business.
Copies of both bids and supporting documents are on file in the City Clerk's
office. These include additional information requested by the staff after
initial review of the bids.
Bid Evaluation
Following the bid opening, staff members of the Department of Planning and
Program Development reviewed both bids for completeness and acceptability
according to the criteria set forth in an evaluation checklist. Bids were
also reviewed with the Legal staff. The results of the staff review and
summary comments are shown in Attachment 2 (Roffman bid) and Attachment 3
(Steve bid). Other comments and analyses follow:
Price. Both bidders offered more than the minimum bid established by the
City. Chapter 403 of the Iowa Code only requires that real property be sold
at a price which is "not le -than its fair value." Fair value for Parcel C
was based on an appraisal conducted for the City.
'ut"d
Proposal Content. The bid submitted by Mr. Roffman does not contain a com-
plete statement of financial responsibility (see remarks - Attachment 2).
Although Mr. Roffman declined to submit a personal financial statement, it is
within the City Council's prerogative to waive this requirement as a
technicality. We did, however, receive a conditional letter of commitment
from Mr. Roffman's bank to finance his proposed project.
The bid submitted by Mr. Steve is complete in all respects.
Proposed Development. From the information provided, both proposals are
compatible with the Comprehensive Plan and surrounding neighborhood. The
proposed uses are permitted under the Zoning Ordinance, however, both pre-
liminary site plans indicate driveway or parking encroachments in the 20 foot
wide conservation easement adjacent to Ralston Creek (see remarks Attachments
2 and 3). If either bid is accepted by the City Council, the developer would
be required to (1) revise his site plan to conform with the Zoning Ordinance
and/or (2) negotiate the use of the easement area with the City. A negoti-
ated use could, for example, include a driveway or parking over a limited
portion of the easement area in order to make the site usable. Copies of the
preliminary site plans will be available for review when the City Council
meets to discuss the bids.
Economic Benefits. The purchase prices offered by both bidders are accept-
able. Based on the information provided, both proposed developments would
make a positive contribution to the local tax base. Mr. Roffman's bid indi-
cates a projected cost of $140,000 for his proposed building. Mr. Steve's
bid shows an estimate of $109,145 for his proposed building. Because of
the large number of variables that determine the property taxes generated by
a commercial development, we have not been able to determine the tax contri-
butions of either proposed development. However, since Mr. Roffman's pro-
posed development would require a greater investment, we anticipate that the
property taxes for his development would be somewhat higher.
Chapter 403 Criteria. From the information provided, it appears that both
bidders satisfy the financial and legal ability requirements of Chapter 403.
Conclusion - Recommendations
The staff finds the bids submitted by Mr. Roffman and Mr. Steve to be accept-
able, subject to the above comments. Based on the higher bid submitted by
Mr. Roffman and the fact that his proposed development would involve a
greater investment in construction, we recommend that the City Council accept
the Roffman bid on the conditions that (1) the easement encroachment (see
remarks - Attachment 2) will be resolved and (2) his final development cost
will be equal to or greater than $140,000.
Chapter 403 of the Iowa Code, which governs this particular disposition,
states, "The municip—MEy may accept the proposal it deems to be in the
public interest and in furtherance of the purposes of this chapter." If
either bid is to be accepted by the City Council, a 30 day notice of intent
to accept that bid will need to be published, followed by a resolution ac-
cepting that bid.
age
3
Staff will be present at the informal City Council meeting to answer any
questions concerning either bid.
JH/sp
cc: Terrence Timmins, City Attorney
i
3
Staff will be present at the informal City Council meeting to answer any
questions concerning either bid.
JH/sp
cc: Terrence Timmins, City Attorney
Attachment 1
DISPOSITION PROSPECTUS FOR
PARCEL C — LOWER RALSTON CREEK AREA
SEPTEMBER 1985
City of Iowa City
Civic Center
410 E. Washington Street
Iowa City, Iowa 52240
.7;2 �o
INTRODUCTION
The City of Iowa City is seeking a purchaser/developer for property located
on the north side of the 200 block of East Lafayette Street in the Lower
Ralston Creek Area, south of the Iowa City central business district. This
property is known as 'Parcel C." Parcel C measures approximately 90 feet by
303 feet and is adjacent to Ralston Creek. The City desires to have this
parcel developed in a manner consistent with the Iowa City Zoning Ordinance
and the Iowa City Comprehensive Plan.
07 R 140
a.? 440.
,.
i
2
THE PARCEL
Location:
The map on thefollowing page (Map 1) shows
the location of Parcel C on the north side of
Lafayette Street, between Dubuque Street and
Ralston Creek.
Surrounding Land Uses:
North - steep railroad embankment.
South - commercial, south of Lafayette Street
and railroad tracks.
East - Ralston Creek channel.
West - unpaved alley and mixed commer-
cial/residential.
Parcel Size and 1RE raphy:
This parcel is approximately 26,745 square j
feet in size. The topography of the site is
such that it slopes up from south (Lafayette
Street) to north (the railroad embankment).
The parcel is presently vacant.
Minimum Bid Price:
$27,000
Zoning:
Current zoning is CI -1 (intensive commercial)
which is intended for a variety of commercial
sales and service uses. Prospective develop-
ers are encouraged to consult the Iowa City
Zoning Ordinance for more detail.
Permitted Uses:
Any use which conforms to the CI -1 classifi-
cation in the Iowa City Zoning Ordinance.
Utilities:
City water and sewer, as well as telephone,
electricity and natural gas services are
available to the site.
Access:
I
Vehicular access to this parcel may be gained
from the alley to the west of it or from
Lafayette Street. Both the alley and the
street are unpaved.
Condition of Site:
The City makes no representation as to the
surface or subsurface conditions of this
site. It should, however, be noted that
several one story (no basement) commercial
buildings were cleared from the site in 1981.
The site was filled and graded in 1982.
Easement Rights:
The City will retain easement rights over. a
20 foot wide area, parallel to Ralston Creek,
for the purpose of gaining access to maintain i
the Ralston Creek channel and protect the
creek from building encroachments. (See Map
2.) i
a.? 440.
,.
MAP 1
1
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Z CoU"TT
O COUNTNOUSE
1
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HARRISON ST.
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o PRENTISS Z ml
Z ST m
Q Z ElJ
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O MLAF
CL
/PARCEL C
County
BENTON
Office
Building II /
aA (40
MAP 2
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IIGAL UCSLRIPTIIIY
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loll -McCUdIng to I.f 1, Plat thereof rrturded- In nm.1i IInn4 1 q :, pupa :'u't ul nmv roll nt its
of flw Jahneom County nScnrd.r, and which parcel le mote porticulurly pnscribnrl.I, 'ut ln.e[
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.
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uloflg film Wel Ilan W solid Lot• at to. .I'd I, IUt.n!. Inn- 1u a point un the •.... ..
e111P. u' Lim Urs 14a11•4o Strut Railroad n19111 n' Wu.i llo.nn' SRu^41'45xE. ,1hn• I x.1.1
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Said tract nt laud cn•n .Ln :a�4!i u,ime rel Indra or Ira and is rngp•r.t 111 n.I. a.. .. , II
rne'rlcf loud al 1 t
1 hat -hl Carl lir I.IIu; .bill eutva, .Su ena...... 'n n, nit'oc'. por,..'kd upml vlxlu•. a'q 1LP
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':P-� $40
PROCEDURES
This prospectus constitutes the official solicitation of offers to purchase
certain City -owned land known as Parcel C in the Lower Ralston Creek Area.
Bids must be received by 10:00 a.m, on October 28, 1985, at the City Cierk's
office, Iowa City Civic Center, 410 E. Washington Street, Iowa City, Iowa
52240. Bids received in the City Clerk's office after this time will not be
considered. All bid documents become public information, and after the
opening of the bids there will be no attempt to withhold the names of those
submitting proposals. All materials submitted to the City shall become the
exclusive property of the City and may be utilized as the City deems proper.
During the period when proposals are being accepted, no official oral
interpretation or clarification of this offering will be made. Requests for
official interpretation or clarification must be submitted in writing. All
replies to such requests will be issued as addenda to this prospectus and
sent to all concerned parties.
Upon receipt of the bids, City staff will review and evaluate proposals. The
City Council may, after recommendation from the staff, designate a successful
bidder. Designation of the successful bidder will be made by the City
Council as expeditiously as possible, on or after November 19, 1985. The
City expressly reserves the right to reject any or all bids received and to
waive any irregularities in bids and bidding procedures.
During the course of review and evaluation of the bids, the City may wish to
meet with one or more of the bidders for further clarification of the bids.
The City reserves the right to initiate such meetings. These meetings may be
conducted on an individual or collective basis involving one or more of the
prospective developers. Following the receipt of bids, the City also
reserves the right to negotiate with bidders concerning the terms and
conditions of their bids as long as any of the agreed upon changes do not
materially affect the conditions stated in this prospectus.
Unless this period is extended by the City, the bidder so designated will be
required to enter into a real estate contract within sixty (60) days after
the designation of the successful bidder. If the real estate contract has
not been executed before the conclusion of this 60 -day period, the City
reserves the right, at its sole options, to rescind the designation of the
bidder or to extend the time allowed for the negotiation and execution of the
contract. Should the City exercise its option to rescind the bidder's
designation, the City may initiate negotiations with one or all of the other
bidders who submitted a proposal, or the City may begin a new selection
process.
Upon the execution of the real estate contract, the successful bidder shall
proceed in accordance with the terms and conditions therein. Full payment of
the purchase price is due upon conveyance of the title to the successful
bidder. The schedule for development of Parcel C must not exceed two (2)
years from the date of approval of the real estate contract by the City
Council.
as"
V
4
THE PROPOSAL
All bids submitted to the City shall consist of two (2) copies of each item
detailed below.. Bids should be submitted no later than 10:00 a.m., October
28, 1985, at which time the proposals shall be opened. After that time, no
new proposals will be accepted and no modifications to those submitted will
be allowed unless specifically requested by the City.
All bids must be submitted in substantially the same format as the forms
furnished by the City and must be complete in all respects. Any additions,
deletions or modifications of the Offer to Purchase must be justified and
explained in full detail in the narrative statement attached to the offer.
Prospective purchasers/developers may obtain a complete bid packet from the
office of the City Clerk upon request.
Materials and forms to be included in the proposal are:
1. An Offer to Purchase.
2. A bid security deposit of $500.00 (cashier's or certified check or money
order payable to the City of Iowa City).
3. A written narrative describing the proposed development (i.e., use, size,
cost, appearance, etc.).
4. A sketch or site plan of the proposed project development.
S. A development schedule (not to exceed two years).
6. A Redeveloper's Statement of Qualifications and Financial Responsibility.
Proposals must be submitted to the City Clerk with all supporting documents
in a sealed envelope or other container marked:
Offer to Purchase Parcel C — Lower Ralston Creek Area
City of Iowa City, Iowa
To be opened October 28, 1985
Proposals may be withdrawn only by written request of the bidder prior to the
opening of the proposals. After the opening -of the proposals, all offers
shall remain valid and irrevocable for a period of 120 days from the date of
opening.
Concurrent with the opening of the bid period for purchase and development of
Parcel C, the City has given public notice of its intent to enter into an
agreement or contract for the sale of the parcel. Following such notice and
a public hearing to be held on November 19, 1985, the City may enter into an
agreement or contract with the bidder whose proposal, in the sole judgment of
the City Council, best conforms to the City's objectives and the public
interest.
a.3 i4o
EVALUATION CRITERIA
The City will evaluate proposals primarily on the basis of the following
criteria:
1. Compatibility with public policies and objectives set forth in the Iowa
City Comprehensive Plan.
2. Compatibility with the surrounding neighborhood.
3. Purchase price offered.
4. Expansion of the local tax base.
S. Bidder's development experience and financial capability.
0
,;?.? 1/-0
I, it
r'
CITY OF IOWA CITY
CAC CENTER 410 E. WASH6NGTON ST. iC11VA CRY. 'CWP- .22:.'C '3 19) 35c SCCG
Date: October 16, 1985
To: Bid Packet Holders - Parcel 'C", Lower Ralston Creek Area
FromJJames A. Hencin, CD86 Program Coordinator
Re: Addendum R1 to Prospectus
Following are the City's responses to two questions which have been raised
regarding the subject property.
1. What, if any, are the restrictions of record pertaining to this property?
I Answer: To our knowledge, the only restrictions of record are those
zon ng restrictions currently imposed by the City of Iowa City. (The
subject property is zoned CI -1, intensive commercial.) If other restric-
tions exist, they would be disclosed in an updated abstract of title
which the City will provide to the successful purchaser prior to the time
Of closing.
2. What "easement rights" will the City retain over the 20 foot wide area
parallel to Ralston Creek?
Answer: Please refer to the enclosed draft conservationtaccess easement
document.
bj3/15
OCT I ? 1985
MARIAN K. KARR
CITY CLERK (1)
as V -a
L�J�if4dilr` �
PERMANENT CONSERVATION/ACCESS EASEMENT
KNOW ALL MEN OT THESE PRESENTS:
THAT and
hereina er re erre o as wmers, m consideration o Off and other
valuable consideration; hereby grant and convey unto the City of Iowa City,
Iowa, a municipal corporation, hereinafter referred to as 'City' an exclusive
permanent easement for the purpose of maintaining and protecting the channel
If Ralston Creek in the area described in Exhibit A attached hereto and
Incorporated herein by this reference.
OWNERS FURTHER COVENANT:
I
1. That they are lawfully seized and possessed of the real estate described
j above, and that they have a good and lawful right to convey this ease-
ment.
2. The City shall have the right to make excavations and to grade within the
easement area as it may find reasonably necessary for the repair and
maintenance of the channel of Ralston Creek.
7. The City shall have the right to trim and remove all trees or bushes
Mich may interfere with the exercise of the City's rights pursuant to
this grant; however. If valuable timber is removed, it shell continue to
be the property of the Owners.
/. The City shall have the right of ingress and egress to and from the
easement area by such route as shall occasion the least practical damage
and inconvenience to the Owners.
S. The Owners reserve the right to use the above-described real estate for
purposes which shall not interfere with the City's full enjoyment of the
rights granted in this easement; provided, however, that the Owners shall
not erect or construct any building or other structure, or construct any
parking or other obstruction within the easement. Nor shall Owners allow
or cause any substantial fill or cut over said easement, without the
Prior written consent of the City.
6. The City shall promptly backfill any trench made by it and repair any
damages within the area subject to the easement.
7. The City shall indemnify Owners against any loss or damage which myoccur in the exercise of the easement rights by the City except for loss
which may be occasioned by a diminution in business during the temporary
use of the area by the City.
8. The Owners agree to pay any real estate taxes or assessments levied on
the protected property and to relieve the City from responsibility for
maintaining the protected property.
9. The provisions hereof shall enure to the benefit of and bind the succes-
sors and assigns of the respective parties hereto, and all covenants
shall apply to and run with the land. This perpetual easement shall be
recorded at the time of its execution.
Signed this day of 19
I
MEN OWNER
u
i
■
■
STATE OF IOL'A ) V�
SS
JOHNSON COUNTY
On this day of 19_a
Persona 1, ly appeared before me, the
undersigned, Notary Pub c to and or the state o love, county of Johnson,
to me known to be the Identical person(s) named n and who e
foregoing Instrument and acknowledged that they executed the same as their
voluntary act and deed.:
Notary Public
My Commission expires
0
Attachment 2
PROPOSAL EVALUATION CHECKLIST
LOWER RALSTON CREEK PROPERTY DISPOSITION
Date: 10-31-11
Redevelopment Parcel N: C Price offered: $32,750
Offeror (name): John 0. Roffman
PROPOSAL - CONTENTS Complete Incomplete
1. Offer to Purchase X
2. Bid deposit _ x
3. Written narrative of proposed use(s) of parcel _x
4. Sketch or site plan of proposed development x_
S. Development schedule v
6. Redeveloper's Statement of Qualifications X See remarks.
and Financial Responsibility
7. Other attachments or supporting documents X
(specify): Letter of loan commitment
from bank.
Not Comparative
EVALUATION CRITERIA
Acceptable Acceptable Ranking
j A. Required per Prospectus
1. Proposed Development Plan
a. Compatibility with X
Comprehensive Plan
b. Conformance with X See remarks.
Zoning Ordinance
c. Compatibility with Sur- X
rounding Neighborhood
2. Economic Benefits
2
a. Purchase price X 1
b. Contribution to local X
taxbase
B. Required per Chapter 403, Code of Iowa - Offeror (Bidder Qualifications)
1. Financial ability X See remarks.
2. Legal ability X
REMARKS:
1. Offeror declined to submit a personal financial statement.
2. Proposed use is permitted under Zoning Ordinance, however, the
placement of parking may be a problem.
3. Preliminary site plan indicates driveway or parking encroachment
within the conservation easement area.
4. Although a personal financial statement is not available, it
appears that the bidder is financially capable of completing the
proposed project.
5. Except for the purchase price, no comparative rankings have been
made.
I
aa4ze)
Attachment 3
PROPOSAL EVALUATION CHECKLIST
LOWER RALSTON CREEK PROPERTY DISPOSITION
Date: 10-31-85
Redevelopment Parcel Ir: C Price offered:
$28,506
Offeror (name): David D. Steve
PROPOSAL - CONTENTS Complete
Incomplete
1. Offer to Purchase X
I
2. Bid deposit _x
3. Written narrative of proposed use(s) of parcel x-
4. Sketch or site plan of proposed development _x
5. Development schedule x_
6. Redeveloper's Statement of Qualifications v
and Financial Responsibility
7. Other attachments or supporting documents X
(specify): Letter of loan commitment
from bank and letter from
attorney.
Not
Comparative
EVALUATION CRITERIA Acceptable Acceptable
Ranking
A. Required per Prospectus
1. Proposed Development Plan
a. Compatibility with X
Comprehensive Plan
b. Conformance with X See remarks.
Zoning Ordinance
c. Compatibility with Sur- X
rounding Neighborhood
2. Economic Benefits
a ;,
2
i
a. Purchase price X 2
b. Contribution to local X
taxbase
B. Required per Chapter 403, Code of Iowa - Offeror (Bidder Qualifications)
1. Financial ability X
2. Legal ability. X
REMARKS:
1. Proposed use is permitted under Zoning Ordinance.
2. Preliminary site plan indicates parking encroachment
within the conservation easement area.
3. Except for the purchase price, no comparative rankings
have been made.
r .
2
i
a. Purchase price X 2
b. Contribution to local X
taxbase
B. Required per Chapter 403, Code of Iowa - Offeror (Bidder Qualifications)
1. Financial ability X
2. Legal ability. X
REMARKS:
1. Proposed use is permitted under Zoning Ordinance.
2. Preliminary site plan indicates parking encroachment
within the conservation easement area.
3. Except for the purchase price, no comparative rankings
have been made.
City of Iowa City
_ MEMORANDUM
DATE: November 27, 1985
TO: City Council
i
FROM: Karin Franklin, Senior Planner
RE: Peck request for access to property
The Council received in July (memo attached) a request from
Mr. Peck to allow access to his property in Manville Heights
off of Hutchinson Avenue unimproved right-of-way. It was
apparent at that time that there were considerable physical
constraints to his proposal and the possibility of neighbor-
hood objections.
Mr. Peck has revised this request, in light of strong objections
from a property owner on Hutchinson, to request the vacation and
disposition of a portion of the Bayard Street and Hutchinson
Avenue right-of-way, to gain access to his property from the
south (see enclosed map). Neighboring property owners have been
notified of Mr. Peck's amended request (letter enclosed).
City of Iowa C► Y
MEMORANDUM
ORANDUMJ
Date: July 26, 1985
To: City Council
From: Frank Farmer, City Engineer* -7 r
Karin Franklin, Senior Planne
el
Re: Peck Request for -Access from Hutchinson Avenue
The Council has received a request from William Peck to allow him to con-
struct a private drive over the unopened portion of the Hutchinson Street
right-of-way south of Rider street and north of Bayard. Material from Mr.
Peck was included in the Council's packet for the July 16 meeting.
Mr. Peck's property abuts both the Hutchinson and Bayard Streets rights-
of-way. There is an existing point of access to the property off of Bayard
Street. The access point which Mr. Peck would prefer, as outlined in his
letter to you dated July 9, 1985, is off of and across a portion of the
Hutchinson Street right-of-way which has never been opened.
The Council may take one of three actions:
1. Deny Mr. Peck's request, forcing him to use the 'access from Bayard.
2. Formally open Hutchinson Street to Mr. Peck's property.
3. Dispose of all or a portion of the Hutchinson Street right-of-way to Mr.
Peck.
Presented below are various factors which may influence your decision.
1. Terrain. The topography of Mr. Peck's lot and the surrounding area is
steep with a ravine running through the Peck property. The grade change
from the end of Hutchinson to Mr. Peck's property is a 12-14 foot drop in
approximately a 140 feet or a 10% grade. At the Bayard Street access
point, some filling was done by a previous owner, modifying the grade
change there. The entire lot and right-of-way are heavily covered with
vegetation. Construction bf a road or a private drive will require
extensive cutting and clearing and fill along the right-of-way. The
Council is encouraged to visit the site prior to Monday's informal
meeting.
2. Construction and maintenance res,.ansibilities and costs. Mr. Peck would
be responsible.for all construction costs and would need to meet certain
specifications of the City regarding stormwater runoff and erosion
control. Erosion and stormwater runoff are currently controlled by an
intake/curb system on Hutchinson. If Hutchinson were open, construction
would be to City standards and maintenance responsibilities would fall to
the City. Disposition of the right-of-way would mean construction at the
discretion of Mr. Peck, or as the City conditioned the sale, and mainte-
4;0? iz/
I
i
I
2
nance would be the responsibility of Mr. Peck. Construction of an access
from Bayard would be predominantly on private property and the responsi-
bility of Mr. Peck.
3. Use of public right-of-way. Opening Hutchinson will allow unrestricted
use of the right-of-way by all adjacent property owners. Disposition of
all or a portion of the right-of-way will restrict use of the acquired
portion.
4. Notification of adjacent property owners. Disposition actions require a
public hearing; property owners adjacent to the right-of-way are noti-
fied. Although opening a right-of-way for a City street does not require
a public hearing, given the changes which would occur in the area, it
would be advisable to notify adjacent property owners prior to opening i
the street. j
If the Council wishes to permit Mr. Peck an access to his property other than
the one he has a right to use on Bayard, the staff recommends that a public
hearing be held on the opening of the right-of-way as a public street to Mr.
Peck's property.
I i
Attachments: Memo from City Engineer
Location map
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1 2
3
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3 ® UNIMPROVED RIGHT-OF-WAY
_
ray PECK BUILDING SITE
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■
CITY OF IOWA CITY
CHIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319)356-503D
November 20, 1985
Dear Property Owner:
The City Council has received a request from William Peck to vacate a
portion of the unimproved Hutchinson Avenue and Bayard Street right-
of-way. Mr. Peck is interested in acquiring enough right-of-way to con-
struct a driveway to a house site he has planned on the lot highlighted on
the attached map. The cross -hatched area indicates the right-of-way which
Mr. Peck has expressed an interest in acquiring.
The City Council will discuss Mr. Peck's request at an informal meeting on
December 2, 1985, at 6:30 P.M. The meeting will be held in the Civic
Center Council Chambers, 410 E. Washington Street. As a neighboring
property owner, you are invited to express your views concerning Mr.
Peck's request. If you have any questions regarding the vacation of the
right-of-way or the disposition of the property, please contact me at
356-5243.
Sincerely,
arin Franklin
Senior Planner
bc4
.21744/
i
omm M9 Johnson County Council of Governments
410E.VWshirgtonSt. bn- 0ty,b✓vO52240
1- 00
Date: November 21, 1985
To: Members of the Iowa City City Council _
From: Marge Penney, Human Services Coordinator
Re: Free Bus Ticket Program Review
The City of Iowa City began providing free bus tickets to individuals seeking
work through Job Service of Iowa in September of 1983. In April, 1985, the
City Council directed that the Iowa City Crisis Center and the Johnson County
Department of Human Services be added as distribution sites. These sites were
first given tickets to be distributed in June, 1985. The Council also directed
that there be a review of the entire program after six months to determine
whether it is meeting the needs of those persons it is intended to help.
Each agency receives a predetermined number of tickets each month. Job Service
and the Department of Human Services each receive 200 tickets per month, and
the Crisis Center receives 75 tickets per month. If there are tickets left
over at the end of any month, the number of tickets provided for the next month
is reduced by a set formula to prevent stockpiling of unused tickets by any
agency. Both the Department of Human Services and Crisis Center supply
statistics regarding the number of tickets dispensed and the purposes for which
the tickets were used. Job Service does not supply this information, as they
accepted the program in 1983 with the stipulation that they not be required to
screen clients or keep records.
Between June, 1985, and November 1985, the three agencies have received a total
of 2,854 tickets and four one-month bus passes, at a cost to the City of
$1,439.90. This program will cost a maximum of an additional $1,758.50 if
continued until June 30, 1986, for a total of $3,198.40. It is funded out of
the Aid to Agencies Contingency Fund which contained $2,490.00 remaining at the
end of FY85. $3,468.00 has been allotted to the Aid to Agencies Contingency
Fund for FY86, yielding a total of $5,958.00 available. If this program should
use the maximum projected ($3,198.40), there would remain a balance of
$2,759.60 for emergency Aid to Agencies through June 30, 1986.
I have appended letters regarding this program from the Directors of the human
service agencies involved. They are enthusiastic about the free bus ticket
program. I have also included statistics on the usage of the tickets; while
the majority continue to be used for employment related activities (59X), the
remainder met a wide range of needs. I believe this program has met Council's
objectives in establishing the free bus ticket program, and I recommend its
continuation for the remainder of this fiscal year.
/sp
,ZR IYOL
I
TOTAL TICKETS DISPENSED TO EACH AGE14CY
*These statistics do not include Job Service tickets.
oA A tLZ
JUNE
JULY
AUG
SEPT
OCT
NOY
TOTAL
DHS
200
200
200
181
200
200
1181
Crisis Center
75
63
75
74
75
75
437
Job Service
236
200
200
200
200
200
1236
TOTAL
511
463
475
455
475
475
2854
TOTAL TICKETS DISPENSED
TO CLIENTS BY
EACH AGENCY
JUNE
JULY
AUG
SEPT
OCT
NOV
TOTAL
DHS
200
199
132
241
209
N/A
981
Crisis Center
43
82
67
95
72
N/A
-
359
Job Service
300
200
200
200
200
N/A
1100
TOTAL
543
481
399
536
481
2440
NUMBER OF INDIVIDUALS/FAMILIES
RECEIVING
TICKETS,
BY AGENCY*
OHS
CRISIS CENTER
TOTAL
June
7
9
16
July
11
13
24
August
6
12
18
Sept.
12
21
33
Oct.
11
16
27
Nov.
N/A
N/A
N/A
TOTAL
47
71
118
*These statistics do not
include Job Service tickets.
NUMBER OF INDIVIDUALS/FAMILIES
WHO RECEIVE:*
JUNE
JULY
AUG
SEPT
OCT
NOV
TOTAL
1 ticket
2
3
1
6
0
N/A
12
2 tickets
3
4
2
7
10
N/A
26
3 tickets
0
1
1
3
1
N/A
6
4 tickets
1
2
5
0
1
N/A
9
More than 4
10
14
9
17
15
N/A
65
Total
16
24
18
33
27
118
*These statistics do not include Job Service tickets.
oA A tLZ
I
2
TOTAL BUS PASSES DISPE14SED BY DHS*
1
2
TOTAL BUS PASSES DISPE14SED BY DHS*
JUNE
JULY AUG
SEPT OCT
NOV
TOTAL
0
1 2
0 0
1
4
*Only DHS is dispensing
monthly bus passes.
NUMBER OF TICKETS USED
FOR: PURPOSES
(through October
31, 1985)
DHS
CRISIS CTR.
JOB SERV.
TOTAL
to seek employment
92
98
1100
1290
to and from employment
115
35
-
150
medical appointment
96
36
-
132
appt. w/other agency
174
47
-
221
other appointments
20
0
-
20
children: to & from
school
182
36
-
218
to return hone
0
45
-
45
UAY tutoring program
0
24
-
24
to adult classes
66
7
-
73
parent to take child to
school
12
0
-
12
apartment hunting
22
0
-
22
workfare
172
0
-
172
car breakdown
20
0
-
20
attend AA meetings
10
0
-
10
other
0
8
-
8
unknown
0
23
-
23
TOTAL
981
359
1100
2440
t..
!�f ry TerF. Branstad, Governor
?,,h of G. Freeman, Director
S��q j,: Iowa Department of Job Service
YJSV
Of IOWA
Phone:
November 1, 1985
Marg Penney
Human Services Coordinator
410 E. Washingtion St.
Iowa City, Iowa 52240
Dear Marg;
Just a brief letter to let you know that the free bus
ticket program for the unemployed of our community continues
to go well.
The staff at Job Services believes that the program approved
over 2 years ago by the Iowa City Council does benefit the
unemployed persons who request tickets by providing
free transportation to job interviews.
For several months the office had distributed the allocation
of tickets a week or more before the months end.
I
Sincerely,
Tom M. Bullington
Manager
/Job Placement
Job Insurance
Y
JOHNSON COUNTY SOCIAL SERVICES
Mental Health/Mental Retardation Services
Services for the Elderly
Intake and Referral
General Assistance
Day Care
i
i
I
November 5, 1985
911 North Governor Street
Iowa City, Iowa 52240
(319) 351.0200
Marge Penney, Human Services Planner
410 E. Washington
Iowa City, Iowa 52240
Dear Marge:
Now that the bus ticket program is in its sixth month, I believe we can say it
has been successful. I hear many favorable comments from my staff, who are
observing a higher level of follow-through on their casework because they can
provide bus tickets to enable clients to get to scheduled appointments and
pursue referrals.
For a client experiencing family turmoil and applying for public assistance,
the bus ticket home represents more than the 504 it costs -- it represents
support from the community at a time when support is badly needed. The same
goes for client%who are seeking jobs or apartments -- there are many
examples.
I hope the City Council will continue this program.
CT:mkf
Ca�Sincerely, p�
ompson � ~
Director of Human Services
SERVINGJOHNSON COUNTY
FUNDED BY THEJOHNSON COUNTY BOARD OF SUPERVISORS j Ia
rn
0 �z
IOWA CITY CRISIS INTERVENTION CENTER
26 EAST MARKET
IOWA CITY, IOWA 62240
business phone: (376) 369-2726
crisis lines MIS) 369-0140
TOO users 13191 337-3666
Marge Penney
JCCOG
410 E. Washington Street
Iowa City, Iowa 52240
Re: Bus Tickets
Dear Marge,
November 11, 1985
This is to let you know that we wish to continue the bus ticket
program.
We have liked the program because we prefer to not give cash to
clients, the record keeping is minimal, we have flexibility to
assist in a variety of ways (e.g., a senior citizen who must travel
to a doctor's appointment during rush hour; someone to must get to
a job or interview; and many other situations). We feel the program
is of very low cost and potentially high benefit.
Thank you for your attention.
Yours truly,
qg
Ken Kauppi, Director
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sourxeAsrtowA
I, MUNICIPAL.
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• PREEIOEW
RoamE L. PWumEN
"MR OF FALLFIELO
• VIa PmID[nT
C.A. WILURn, )a.
MAYOROFNEWLONDON
• Dlumn
MICNAELKATn71u
MAYOROFCORALVILLE
COVNCIL ,N MIZ
PNM PA
COONCFL ,GRLNNELL
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COIMCMWOWAn, LONE TIER
• hoEmIATE PAR PMMDM
MAC LAW
Y.AYOa OF EEONa
• SR AaY•TR um
Joan F: Baown
FAIREmD YINANCE OFFICER
'>EDN0V261986
SOUTHEAST IOWA MUNICIPAL LEAGUE
P.O. Boz 850 Fairfield, 14 SZ556
ATTENTION CITY OFFICIALS
There will be a orientation/informational session for
newly elected mayors and city council membera on Wednesday,
December 4,.1985 in Fairfield, Iowa. Robert Harpster,
Executive Director, League of Iowa Municipalities, and
Tim Shields, Institute of Public Affairs,.will conduct
the session. The meeting will begin at 3:00 p.m. and
adjourn at 8:00 p.m. It will be held at the new
Best Western Fairfield Inn on Highway 34 West in Fairfield.
The session will be held in conjunction with the
annual meeting of the Southeast Iowa Municipal League.
There will be a social period, buffet dinner and program
beginning at 6:15 p.m. The meeting will reconvene at
7:15 p.m. All City officials, new and re-elected, are
invited. If you have not been to an orientation or it
has been a number of years since you last attended this
type of meeting & session, it will be most beneficial
to you. The meeting also gives you an excellent
opportunity to meet some of your counterparts in southeast
Iowa, while receiving instruction from two highly
professional individuals in local government.
Cost for the session is $10 -.00 -per person which
includes the buffet dinner. Registration will be on site.
Please complete the following if you plan to attend.
------------------------------------------------
There will be persons from
(city or town)
attending the municipal meeting in Fairfield on December 4th.
Mall To: City Clerk or phone 515/472-6193
P.O. Box 850
Fairfield, IA 52556
Please notify by 12:00 noon December 3rd.
P.S. Please distribute the additional copies to other
officals in your city. Let's have a large attendance.
OVER
Robert L. Rasmussen, President
0?; 4;43
�I
Please Plan To Attend This Informative Meetingl
aa4.3
PROGRAM
Presenters:
Robert Harpster. League of Iowa Municipalities
Tim Shields,
Institute of Public Affairs
3:00 P.H.
Registration
3:15 P.M.
Welcome - Bob Rasmussen
Mayor; Fairfield
3:20
The Mayor's Role
The Council Member's Role
Council meeting Procedures
The Open Meetings Law '
Policy versus Administration
Making Policy Through the Budget
6:15 P.H.
Social Time and Buffet Dinner
Southeast Iowa Municipal League annual meeting
Election of Officers
Financial Report
7:15 P.H.
Intergovernmental Relations
Legislative Relations
Questions and Comments
8:00 P.M.
Adjourn
Please Plan To Attend This Informative Meetingl
aa4.3
r
CITY OF IOWA CITY
CMC CENTER 410 E. WASHNGTON ST. IOWA CITY, IOWA 52240 (319) 356-50170
FIRE DEPARTMENT
I
November 22, 1985
I
TO WHOM IT MAY CONCERN:
With reference to the use of Christmas trees for commercial,
industrial and institutional occupancies:
According to Uniform Fire Code, 1982 Edition: Division II -
Flammable and Combustible materials, Section 11.204:
FIJ41ABLE DECORATIVE MATERIALS
Sec. 11.204. Cotton batting, either natural, artificial
or manufactured, straw, dry vines, leaves, trees or other
highly flammable materials shall not be used for decorative
purposes in show windows or other parts of commercial,
industrial or institutional occupancies unless made flame
retardant, provided, however, that nothing in this section
shall be held to prohibit the display of saleable goods
permitted and offered for sale. Electric light bulbs in
such occupancies shall not be decorated with paper or other
combustible materials unless such materials shall first
have been rendered flame retardant.
This reminder is written as a courtesy to you in order to
avoid any confusion regarding the use of live Christmas
trees, or other decorative materials.
Sincerely, y�
tTe
ROBERT P. KEATING
Fire Chief
LAWRENCE H. KINNGY
Fire Marshal
P. S. The only live type Christmas trees that will be
permitted are those that are flocked with a fire
resistant material.
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i
■
'owa city
convenflon&V1sIt rsbureou
imeastbAngton
< po bOX2358
i0*0CN,, i0*0 52244
319.337*W7
BECE(VFnNOVo51985
November 22, 1925
Mayor Sohn McDonald and City Council
Civic Center
Iowa City, Iowa 52240
Dear City Council:
On behalf of the Board of Directors of the Convention & Visitors
Bureau, this is to inform you of our intent to move to another
business office next April.
The Convention &. Visitors Bureau has searched both in Ceralville
and Iowa City for new facilities, and it is our feeling the best
decision is to move into Washington Street, Place along with the
Iowa City Chamber of Commerce.
I would appreciate hearing from you if ,you have any concerns
about cur decision.
Tkank you for your continued support of the Iowa City/Coral.vi.11e
Convention < Visitor=_ Bureau.
YoL1'r 5 truly,
�- -R,
Heil Trott
Preside.r:ii.
4Ra0s
Behind Those
Extra Costs of
A New Nouse
More and more, localities
are reaching Into the pockets
of builders and, ultimately,
buyers to pay for facilities.
H you bought a new home recently,
you may have paid for same things you
weren't aware of. In California, for in-
stance, this would typically include, on
average, $1,141 for new roads, $1,042
for new schools, $987 for new parks,
$743 for new sewers, $150 for new 8-
braris and $125 for flood control.
These are called "impact fee," and
they are the latest source of cash for
hard-pressed local governments.
For decade, builders of new mbdivi-
slom provided roads, sidewalks and
sews and water connections to serve
new areas. In addition, they might
have donated land for schools and
part-. Municipalities furnished con-
necting roads, sewer lines, waste -treat-
ment plants, school buildings and po-
lice and fire stations.
But as sentiment grows against in
increase and many avenue of state
and federal aid are closed, local govern-
ments are extracting impact fees from
developers as part of the price of doing
business. Another option for builders is
to construct the facilities themselves.
"Communities are going broke;" ex-
plains Richard Babcock, a law professor
at Duke University. 'They feel if we
give a developer zoning he's getting a
windfall and he should share some of
that with us."
Hume more expensive. Since de-
velopers aren't in business to lose mon-
ey, the home buyer ends up footing the
bill. "There is no free lunch," says Don
Collin, lobbyist for the California
Building Industry Association. "Every
fee become a part of the house price."
In school districts such w Poway Uni-
fied, 20 miles northeast of San Diego,
school fee for each single-family home
go as high as $5,562.
Florida home builders find them-
selves in similar straits. Arvida South.
em, a major developer in that state,
says it's good business to build a fire-
house Within one of its new develop-
mentsas Arvida did in Weston, a de-
velopment west of Fort Lauderdale.
But Sandy Miot, Arvida Southern's
president, was less pleased about pay-
ing 1 million dollars for improvements
on roads in Dade County that are 2 to 3
miles from Arvida's 2,500 -unit planned
community, Lakes of the Meadow.
An agreement with the city of Sird
Valley north of Los Angeles Insisted
that the developers of a 3,882 -unit
project provide everything from a sea
tion of an eight -lane highway to a pa-
trol vehicle for the police department.
Critics of development fees claim
they are an inefficient way to raise
money because they increase the sell-
ing price of a home, raise the total cost
of a homeowners mortgage and dupli-
cate property taxes. The National Aso
ciation of Home Bolden contends that
a $2,376 increase in school fes from
$1,100 per home to $3,476 would add
$3,300 to the price of a home and cost
$13,878 over the life of a 30 -year mort-
gage at 12.5 percent.
The fes are also faulted because
Authority. Netter says Boston has
turned to commercial developers to
pay for housing that has been displaced
or made more expensive by their new
projects. Cities such as San Francisco
ask commercial developers to provide
child we and other services, as well as
replacement housing.
Boston, for instance, will collect 34
million dollen in fees from developers
such as Donald Chiofaro, who is budd-
ing 1.8 million square feet of office
space in the financial district. He will
pay the city 8 million dollars, and offer
an additional $600,000 for job training
and a scholarship fund for public -
school students. States Chiofxro: "It's
part of the contribution we make to do
business in Boston.'
Douglas Porter, director of develop-
ment -policy research for the Urban
Land Institute, says the bright side of
providing infrastructure
and extras is that the
builder can control his
construction schedule and
that the improvements of-
ten
ften are viewed as market -
Ing assets. Other builders
meet the requirements
simply because they do
not want to "fight With
the very people you are
trying to get approvals
from;' points out Califor-
nia lobbyist Collin.
Builders who fought the
impact fee got mixed re-
sults in court A Florida
appeals court lot year up-
held the validity of an im-
pact fee for road improve-
ments in Palm Beach
County. Builders in CaII-
fomia lost on a recent rul-
ing that allows local gov-
ernments to coli ect school -
impact fees. When courts
have considered the fee
to be taxes or found that
governments did not have
authority to impose fen,
budden and home buyers
have won.
Right or wrong, legal or not, more
local governments seem intent on ex-
tracting impact fees from developers as
a price of doing business. 'The cost of
providing these public services is being
shifted to the private sector," says attor-
ney Bauman of the Home Builders As-
sociation. As with auto sales, the day
conceivably could come when a new
home will sport a "truth in pricing"
sticker on the front window—this much
for the house and land, that much for
governmental infrastructure. ❑
they tend to benefit existing taxpayers
and place limits on growth. "You can
understand a sewer -impact fee if it's
being used to move sewer service to a
new development," says Gus Bauman,
an attorney with the Home Builders
Association. "But what if it's being used
to build a sewer plant for the whole
community?"
Such questions are moot to many
commercld developers. They under-
stand that the fees are a condition of
doing business. "The rides of the game
are set forth up front," contends Edith
Netter of the Boston Redevelopment
ar uNOrsxax)cxl
U.S.NEWS 6 WORLD REPORT. Dae. a. 1985